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HomeMy WebLinkAbout2003-01-08 to 2003-12-10 Water Board MINStillwater, Minnesota January 8, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday January 8, 2003 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen and Ron Anderson. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the December 11, 2002 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1309 was approved for payment. Manager McKnight informed the Board that himself, Jim Tholen, Dave Magnuson and engineers from T K D A, would be going to a mediation hearing on Monday January 27th in Minneapolis, regarding the LeadCon suit against the Board for more money for the painting of the Tower Drive tank. Hopefully by the February meeting we will have this matter settled and a final payment for the work can be made. The Board was informed that a pre bid meeting would be held Tuesday, January 21st with regard to the painting of the Lily Lake tank. Bid opening is scheduled for Tuesday, January 28th, 10:00 A.M. at our offices. Manager McKnight informed the Board that Keys Well Drilling has moved their bailing rig in at well #9 and would begin work shortly. Jim Tholen reported on two watermain leaks that have occurred in County roads in the last month and that costs involved with their restoration would be more than normal. Jim also requested permission to purchase a portable radio for $750.00 and a portable air compressor for $500.00. Both of these items are budgeted for in the year 2003. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Jim Tholen is allowed to purchase the radio and air compressor. Jim McKnight told the Board of City street projects scheduled for 2003. Hickory street west of Owen street is included in this project. There currently is no watermain in Hickory street. The City estimate for installing 610 feet of 6" watermain and a fire hydrant is $16,000.00. This should be done for the increased fire protection and because the four houses on this road are currently served water from Laurel street thru back yards. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the Board of Water Commissioners will have this watermain and hydrant installed in Hickory street and the costs will be borne by the Water Department. The following items were discussed, with no action taken: 1. Cost of water for 2002 was $1.13 per thousand gallons. 2. % of water metered for 2002 was 91% 3. Accounts receivable balance as of December 31, 2002 was - $67,996.74. The actual amount is $55,779.23. This figure is $1,000.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1309 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2198 Payroll No. 2199 Payroll No. 2200 Payroll No. 2201 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Brochman Blacktopping Chris Amdahl, Locksmith Commissioner of Revenue Davies Water Equipment Company Heritage Embroidery & Design Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Jim McKnight Menard's of Stillwater Miller Excavating, Inc. Minnesota Conway Fire & Safety Minnesota Department of Health National Waterworks Office Max St. Croix Office Supplies, Inc. Stillwater, City of T K D A Engineering Verizon Wireless, Inc. Washington County Public Health Xcel Energy Longevity Pay Dec 1 '01 — Nov 27 '02 Salaries, Labor Nov 17-30 '02 Salaries, Labor Dec 1-12 '02 Unused Sick Leave 2002 Withholding Tax Federal Dec '02 FICA dues for Dec '02 Medicare dues for Dec '02 Withholding Tax State Dec '02 PERA dues for Dec '02 Employee Share Hospitalization Dues for January '03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Service Call at Well #11 Blacktopping - Pine Tree Trl Re-Key Locks all pump locations Sales Tax for Dec '02 Repair Lids, Clamps Hats Gasoline Water Sample Uniforms Misc. Expense Supplies at Laurel Street Backhoe, Trucks Annual Inspection on all Fire Extinguishers Minnesota Test Fees Meter Supplies Office Supplies Office Supplies Principal & Interest GO Bond '00 Engineering Services Cellular Phone Disposal of Hazardous Waste Materials Power, Gas, Lights 8,005.81 6,463.55 6,410.89 4,664.30 5,785.15 5,034.64 1,177.46 2,064.79 3,649.73. 278.68 120.00 205.32 2,230.00 70.00 483.33 4,865.00 282.00 750.00 938.50 435.00 242.38 251.00 343.80 115.50 156.84 1,090.00 31.18 2,926.98 165.76 6,934.00 135.68 54.87 19.96 12,396.46 5,471.05 10.91 73.35 3,254.41 $87,588.28 Stillwater, Minnesota February 12, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, February 12, 2003 at 8:00 A.M. Commissioners O'Brien and Thompson present. Commissioner Rheinberger absent. President O'Brien presiding. Also present were David Magnuson, Jim Lammers and Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye ", the minutes of the January 8, 2003 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, both voting "Aye ", Resolution No. 1310 was approved for payment. Jim Lammers was present to state his case for a reduced service repair bill for his water line that was repaired in June of 2002. Manager McKnight informed the Board as to what the circumstances of this repair were and how tough the job was to do. Jim Lammers expressed his concerns regarding the excess amount of blacktop that had to be removed and the results of a city survey done by Woodbury regarding the cost associated with the repairs of waterlines between the main and the service stop. City Attorney Magnuson told the Board of how the City assesses properties for street repair projects with there being a 50/50 split between the property owner and the City. After much discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, both voting "Aye ", Jim Lammers repair bill will be adjusted to reflect a 50/50 split of all contractors' charges and a full payment on Water Department parts and labor. Manager McKnight explained the mediation session with regard to the LeadCon lawsuit he and City Attorney Magnuson attended on January 27th. City Attorney Magnuson informed the Board of how the process worked, that in the end an agreement was reached between all parties, and that the Board would pay LeadCon, Inc. an additional $27,000.00 for work that was done on the painting of our Tower Drive tank. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the Board accepts the agreement reached with Lead Con, Inc. and will add this $27,000.00 payment to this months bills. The Board received five bids for the repainting of our Lily Lake tank. One from Utility Service Company, Inc. was rejected because they did not acknowledge Addendum No. 1. The following bids were considered: Thomas Industrial Coatings Inc. $109,185.00 Champion Coatings, Inc. $118,200.00 TMI Coatings, Inc. $123,120.00 George Kountoupes Painting Company $130,940.00 The Engineers have recommended that the Board award the contract to the lowest qualified bidder, Thomas Industrial Coatings, Inc. for their base bid of $109,185.00 After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", Thomas Industrial Coatings, Inc. is awarded the contract for painting the Lily Lake tank for a base bid price of $109,185.00. Jim Tholen informed the Board that all work at well #9 has been completed and it is back on line and ready to be used. Jim Tholen also reported that there has been one watermain break in the last month but that we have had a lot of service breaks with the cold weather and no snow cover. Manager McKnight informed the Board that he would be getting quotes for new carpet and wallpaper for the office in the next couple of months. The results of the City special election concerning the Water Department merger with Public works was defeated by a 4 to 1 margin. President O'Brien expressed his thanks for all involved in this vote. He also complimented the employees of the Water Department on their dedication to the job, which was shown by the outcome of this vote. The following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 2003 was -$88,310.66. The actual figure is $100,764.58, which is $6,000.00 higher than last year. 2. Yearly reports were distributed and discussed. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1310 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2202 Payroll No. 2203 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint American Water Works Assn Ancom Communications, Inc. Appletree Institute Armor Security, Inc. Arrow Building Center Brochman Blacktopping Car Quest of Stillwater Century Power Equipment Chris Amdahl, Locksmith Commissioner of Revenue Davies Water Equipment Company DNR Division of Waters Fred's Tire Goodin Company Gopher State One-Call Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Keys Well Drilling Company LeadCon, Inc Leef Bros., Inc. Len's Family Foods Magnuson Law Firm Menard's of Stillwater Met Life Dental Mil Life, Inc. Salaries, Labor Dec 16-28 '02 Salaries, Labor Dec 29 — Jan 11 '03 Withholding Tax Federal Jan '03 FICA dues for Jan '03 Medicare dues for Jan '03 Withholding Tax State Jan '03 PERA dues for Jan '03 Employee Share Hospitalization Dues for Feb '03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies & Paint Annual Dues New Portable Radio & Handset Blue Cross Blue Shield Premium Annual Alarm Monitoring Sprinkler System Shop Supplies Blacktopping 2 Jobs Fittings Diamond Saw Blade Re-keying Locks Sales Tax for Jan '03 Repair Clamps Water Appropriation Fees Tire Repair Pipe, Elbows Location Requests Acid, Chlorine, Phosphate Gasoline Water Samples Performance Check on Wells & Repairs @ #9 Final Payment on Tower Drive Tank Uni fonns Supplies Assistance on Lead-Con Suit Shop Supplies Dental Insurance Life Insurance Premium 6,523.31 7,355.39 2,450.42 2,803.48 655.66 1,004.16 2,451.03 330.60 120.00 226.32 2,250.00 128.00 560.77 124.00 841.37 4,865.00 332.28 48.28 3,910.00 1.07 343.94 284.00 947.00 1,208.23 2,997.87 17.25 72.00 7,75 2,358.56 349.29 115.50 17,233.50 12,725.00 191.90 34.07 1,250.00 298.33 6.01 86.40 Miller Excavating, Inc. National Waterworks Office Max Postmaster Stillwater Qwest Reed Business Information Shorty's Cleaner and Launderer Stillwater Gazette Stillwater, City of T K D A Engineering United Rentals Hwy Tech, Inc Verizon Wireless Washington County Xcel Energy US Bank Stillwater Backhoe, Trucks — 4 Jobs Meters and Meter Parts Office Supplies Stamps Telemeter Circuits, Phones Advertising for Bids on Lily Lake Tank Dry Cleaning Vests Advertising on Bids for Lily Lake Tank Principal & Interest GO Bond '00 Engineering Services, Leak Detection Highway and Street Sign Rental Cellular Phone Tabs for Trailer Power, Gas, Lights Investment CD 14 Mo. @ 1.74% 5,476.28 7,699.39 121.32 60.00 914.17 176.54 11.02 101.08 12,051.46 4,991.84 80.30 11.00 29.50 4,280.45 113,512.09 100,000.00 $213,512.09 Stillwater, Minnesota March 12, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday March 12, 2003 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the February 12, 2003 regular meeting were read and approved, with one typing correction. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1311 was approved for payment. Jim Tholen reported that we have had one main leak in the past month and a service leak on Chestnut Street that required us to work at night to complete. Also there have been several service leaks this winter because of the lack of snow cover. Jim Tholen brought to the Board's attention that he thought that we could get by the rest of this year without hiring another employee, but there would be some increase in overtime. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" an increase in overtime will be allowed, as it would still be less than hiring someone and the Board agreed to look into hiring someone for 2004. Jim Tholen requested permission to purchase a portable generator for $1,700.00 and a cold shot pipe freezer for $700.00. Both of these items are in the 2003 budget. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", these items can be ordered. The Board was made aware that all work at theTower Drive well is completed and that Keys Well Milling has begun work on our Fourth Street well. Manager McKnight informed the Board that he has signed the contracts for the painting of the Lily Lake tank and work should begin in late April. The accounts receivable balance as of February 28, 2003 was -$103,980.77. The actual amount is $73,448.44, this figure is $20,000.00 higher that last years. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1311 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2204 Payroll No. 2205 US Bank Stillwater US Bank Stillwater Soc Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retire anent Solutions Secure Benefits Ace Hardware and Paint Appletree Institute Business Forms & Accounting Butch's Repair City of Stillwater Commissioner of Revenue Corman, Tom Crimmins, John Davis Water Equipment Department of Labor & Industry Emergency Automotive Tech, Inc. Fuhr Trenching Gopher State One -Call Goodin Company Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Invensys Metering Systems Larson Alien Weishair & Co Leef Bros., Inc Lortondata Magnuson Law Firm Menards of Stillwater Miller Excavating, Inc. Minnesota AWWA Moore Costello & PLLP National Waterworks, Inc. Salaries, Labor Jan 12 -25 `03 Salaries, Labor Jan 26 — Feb 8 `03 Withholding Tax Federal Feb `03 FICA dues for Feb `03 Medicare dues for Feb `03 Withholding Tax State Feb `03 PERA dues for Feb `03 Employee Share Hospitalization Dues for March `03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Utility Bills G.F.O. — All Trucks Payroll Data Base Fee Sales Tax for Feb `03 Safety Boots Rubber Boots Repair Clamps & Lids Registration Permit on Air Compressor Strobe Light Repair Spec Assessment -- Mutter #20 -2 Location Requests Galvanized Nipples & Couplings Repair Fluoride Pump at #10 Gasoline Water Samples Yearly Support Fee 2002 Audit Uniforms Zip Code Update Fee on LeadCon suit Shop Supplies Backhoe, Trucks School — Tholen & McKnight LeadCon Mediation Batteries, Meter Supplies 7,302.14 6,877.85 2,532.25 2,862.44 669.42 1,035.97 2,501.55 330.60 120.00 226.32 2,250.00 128.00 393.23 4,865.00 1,404.36 163.82 500.00 488.00 147.90 14.39 532.04 10.00 74.00 3,200.00 4.65 388.14 800.88 372.57 127.50 1,000.00 4,000.00 146.02 39.50 312.50 2.07 2,673.65 230.00 931.25 768.74 Office Max Postmaster, Stillwater Quantum Digital Services Qwest, Inc. Springborn Heating & A/C Sprint, Inc. Stillwater, City of T K D A Engineering United Rentals Verizon Wireless, Inc. Xcel Energy Office Supplies Permit #538 Office Supplies Telemeter Circuits, Phones Repair Furnace at Wilkins Long Distance Principal & Interest GO Bond `00 Leak Detection & Engineering Services Rental on Lights for Downtown Cellular Phone Power, Gas, Lights 69.26 1,100.00 170.16 523.98 60.22 2.04 12,051.46 6,466.96 344.38 9.88 4,666.16 $75,891.25 Stillwater, Minnesota April 9, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, April 9, 2003 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the March 12, 2003 meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Resolution No. 1312 was approved for payment. Jim Tholen reported on two watermain leaks in the past month on Edgewood Avenue and North Owen Street. Supervisor Tholen and Manager McKnight explained to the Board the problems that occurred with the Owen Street leak and that it could cost the Board $50,000.00 to repair everything. The Board discussed cost sharing with the City and County on this job. Klayton Eckles was supposed to be here to present the City's side of this job but did no show up. He will be put on next month's agenda to discuss this matter. The Board received a letter from City Engineer Sanders regarding the 2003 street improvement project along West Willard Street. There is 2" private line running through the back yards between Everett Street and Martha Street that serves nine homes. His suggestion is to replace the 2" private line with a 6" watennain. The costs of this would be split 50% by the homeowners, 25% by the City and 25% by the Water Department. Manager McKnight explained that this would be the time to do something, as there would be many problems if the private line ever leaked in the future and he thought that the money is well spent. The cost of this project is $19,606.00. That would make the Water Department's share $4,977.00. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the Water Department will share in the cost of this watermain upgrade. Carpet and wallpaper bids were received, with much discussion taking place. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye ", with Commissioner O'Brien abstaining, wallpaper will be hung by Pat Gilewski for a price of $1,000.00. Two other bids were received, Lennart Anderson for $1,195.00 and Simonet Furniture for $2,210.00. Prices for carpet removal and installation were Simonet Furniture for $2,569.00, Larry's Carpeting for $2,662.00 and Abbott Paint & Carpet for $1,767.24. The Board instructed Manager McKnight to double check the Abbott figure as there seems to be a great difference between them and the other bids and to get back to them at a later date. Manager McKnight informed the Board that the 2002 audit has yet to be completed, but should be by the next meeting. Manager McKnight also made the Board aware that there will be a pre construction meeting on April 15, 2003 at 10:00 A.M. with regards to the Lily Lake tank painting. Work should begin the first part of May. Accounts receivable balance as of March 31, 2003 was - $113,110.55. The actual amount is $47,397.25. This figure is $2,000.00 higher than last year. President O'Brien requested that meeting times be changed to an 8:30 A.M. start. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", effective with the May 14, 2003 meeting all will begin at 8:30 A.M. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1312 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2206 Payroll No. 2207 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Systems Ace Hardware and Paint Action Rental Appletree Institute Automatic Systems Company Brochman Blacktopping Buberi Recycling City of Stillwater Commissioner of Revenue Davies Water Equipment Company Goodin Company Gopher State One -Call, Inc Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Lortondata, Inc. Miller Excavating Minnesota Department of Health Munitech, Inc. National Waterworks, Inc. Office Max, Inc. Postmaster Qwest, Inc. Shorty's Launderer & Cleaners Stillwater Motors Sprint Salaries, Labor Feb 9 -22 `03 Salaries, Labor Feb 23 —Mar 8 '03 Withholding Tax Federal Mar `03 FICA dues for Mar `03 Medicare dues for Mar `03 Withholding Tax State Mar `03 PERA dues for Mar `03 Employee Share Hospitalization Dues for Apr `03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Rental on Cutting Saw Blue Cross Blue Shield Premium Service Call at Well #11 Blacktop 2 Jobs Yard Waste Dumping Bond Issue Fees and Radio Sales Tax Mar `03 Repair Clamps Couplings, Supplies Location Requests Service Call — Repairs at #11 Acid, Chlorine, Tubing Gasoline Water Samples Uniforms Zip Code Update Backhoe, Truck, Fill - 7 Jobs Minnesota Test Fees Meter Parts for Laurel Street Parts for Fourth Street Station Office Supplies Permit #538 Bulk Fee Telemeter Circuits, Phones Dry Cleaning Vests Mirror Long Distance Charges 6,637.23 7,283.34 2,454.49 2,810.54 657.28 1,007.96 2,457.04 330.60 120.00 226.32 2,250.00 128.00 760.10 76.68 5,204.42 282.00 5,755.00 12.00 417.08 356.00 252.26 62.46 3.10 619.00 697.75 456.29 127.50 146.02 39.50 22,090.19 6,934.00 41.17 958.58 5.32 150.00 1,451.29 12.88 72.28 4.02 Stillwater, City Of T K D A Engineering. Inc. United Rentals Highway Tech, Inc Verizon Wireless, Inc. Xcel Energy Principal & Interest GO Bond '00 Leak Detection & Engineering Traffic Signs - Owen Street Cellular Phone Power, Gas, Lights 12,051.46 1,829.32 199.90 16.97 5,539.04 $92,986.38 Stillwater, Minnesota May 14, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday May 14, 2003 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen and Klayton Eckles, City Engineer. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the April 9, 2003 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1313 was approved for payment. Klayton Eckles, City Engineer appeared before the Board to request that we pay a bill from Miller Excavating, Inc. for $8,166.28, which was the City's charge for repairing a broken sewer on Owen Street North. Klayton explained that the City's position is the broken sewer was caused by our watermain leak and therefore we should pay this bill. He further stated that the City had five people on this job for 12 hours each and they are not charging us for this labor. After considerable discussion, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", Commissioner Rheinberger abstaining, the Water Department will pay this bill from Miller Excavating, Inc., in the amount of $8,166.28 and that it will be added in with this months payments. Manager McKnight and Jim Tholen told the Board of the starting of painting at the Lily Lake tank that began May 7th The Board was made aware that Commissioner O'Brien's term of office expires June 30, 2003. He has expressed his willingness to again serve on the Board, therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Manager McKnight was instructed to send a letter for reappointment of Jim O'Brien to the Board of Water Commissioners to Mayor Kimble. Manager McKnight informed the Board of a federally mandated vulnerability assessment that must be completed by June 30, 2004. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", T K D A Engineering will do this assessment for a cost not to exceed $8,000.00. Jim Tholen reported that work has been completed at our Fourth Street station, as well, the Tower Drive tank motor has also been repaired. He also informed the Board of a lack of communication between us and the City Engineering staff regarding a work project in the Orrin Thompson development. Jim Tholen asked for permission to replace the sidewalk in the front of our office for approximately $2,000.00 and for the purchase of a grass trimmer for $500.00. Both of these items are budgeted for in the 2003 budget. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the sidewalk repair in front of the office is approved. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the purchase of a grass trimmer is approved. The Board received the 2002 audit report and on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the annual audit report for 2002 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. The following items were discussed, with no action taken: 1. 150 shut off notices for over $19,000.00 were mailed out on May 6. 2. Accounts receivable balance as of April 30, 2003 was -$87,291.37. The actual amount is $95,965.45, this amount is $4,000.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1313 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2208 Payroll No. 2209 Payroll No. 2210 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Abbott Paint & Carpet Company Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Arrow Building Center Bailey Construction Brochman Blacktopping Buberi Black Dirt Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Company Dept of Labor & Industry CATS Department of Public Safety Fire Guard Sprinkler Service Fuhr Trenching Pat Gilewski Goodin Company Gopher State One -Call, Inc. Graphic Controls Hawkins Water Treatment Holiday Station Stores Keys Well Drilling Instrumental Research, Inc. Larson Allen Weishair & Company Lawn Green, Inc. Salaries, Labor Mar 9 -22 `03 Salaries, Labor Mar 23 — Apr 5 `03 Salaries, Labor Apr 6 -19 `03 Withholding Tax Federal Apr `03 FICA dues for Apr '03 Medicare dues for Apr '03 Withholding Tax State Apr '03 PERA dues for Apr `03 Employee Share Hospitalization Dues for May `03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Wallpaper & Border for Office Grass Seed Shop Supplies Blue Cross Blue Shield Premium Shop Supplies Curb & Gutter — McKusick Rd Blacktopping 5 Jobs Black Dirt Switch 2000 Chev Repairs on Saw, Shop Supplies Sales Tax for Apr `03 Repair Lids, Clamps Inspection on Air Compressor 1- Iazardous Material Fee Annual Fee on Sprinkler System Assessment at 1 109 (K 1 127 Mulherry St hlstalling Wallpaper at Office Ball Valves, Elbows Location Requests Tank Charts Acid, Chlorine Gasoline Well & Motor Repair So Fourth St. Water Samples 2002 Audit Fertilizer for Lawns 7,102.72 6,677.86 6,847.83 3,623.09 4,157.06 972.22 1,481.06 3,611.37 330.60 120.00 226.32 3,375.00 128.00 789.47 230.01 498.54 4,865.00 17.98 480.00 6,040.00 191.70 8.45 163.90 900.00 1,861.82 30.00 700.00 170.00 5,350.00 1,073.00 861.77 4.65 569.02 648.23 280.75 7,261.00 1 27.50 2, 129.75 461.53 Leef Bros., Inc. Menards of Stillwater MII Life, Inc. Miller Excavating Mooney & Associates MTI Distributing National Waterworks Office Max Postmaster Qwest, Inc. Roettger Welding T A Schifsky & Sons, Inc. T K D A Engineering United Rentals Highway Tech Inc Verizon Wireless Xcel Energy, Inc. Unifon-ns Picture Frames Life Insurance Limerock Pressure Reducing Valve - Olive Street Parts for Irrigation Systems Water Meters, Supplies Office Supplies 100 - $.37 Stamps Telemeter Circuits, Phones Angle Iron Blacktopping @ Owen Street Lily Lake Engineering, Leak Detection Rental on Warning Signs - Owen Street Cellular Phone Power, Gas, Lights 146.02 12.47 86.40 75.59 898.00 51.44 7,777.92 29.79 37.00 725.14 5.00 3,687.41 3,930.01 1,344.88 8.20 3,406.35 $96,588.82 Stillwater, Minnesota June 11,2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, June 11, 2003 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the May 14, 2003 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1314 was approved for payment. Manager McKnight informed the Board that the accounts receivable for May 31, 2003 were - $100,911.44. With a actual amount of $62,730.77, this figure is $12,000.00 higher than last year; manly because of two or three repair bills that we are carrying. The Lily Lake tank painting was completed and back in service on June 6th. Everything went well with the contractors and neighbors as there were not any complaints. Jim Tholen reported on the Orrin Thompson 2nd addition and the beginning of the Liberty areas retail center. Jim also requested the purchase of a gortex rain suit for meter reading purposes. This suit could cost $300.00 to $400.00. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", a gortex rain suit can be purchased. The blacktopping of our holes from winter in County roads was brought up with the County informing us that the work will be done sometime in July. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1314 RESOLVED, by the Board of Water Commissioners of c City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2211 Payroll No. 2212 US Bank Stillwater US Bank Stillwater So. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Abbott Paint & Carpet Company Ace Hardware & Paint Appletree Institute Arrow Building Center Buberl Recycling & Compost, Inc. Butch's Repair Century Power Equipment Commissioner of Revenue Davis Water Equipment Company Denny IJecker's Pontiac -GMC Emergency Automotive Tech Fred's Tire, Inc. Fehr Trenching, Inc. Goodin Company Gopher State One -Call Hawkins Water Treatment 1 loliday Station Stores Instrumental Research, Inc. Keys Well Drilling Company L.eef Bros., Inc. Len's Family Foods Mendota Environmental Jim McKnight, Treasurer Miller Excavating Minnesota Department of Health Mogren Sod Farms Mooney & Associates, Inc. Salaries, Labor Apr 20 May 3 `03 Salaries, Labor May 4 17 `03 Withholding Tax Fed May `03 FICA dues for May `03 Medicare dues for May `03 Withholding State May `03 PERA dues for May `03 Employee Share Hospitalization Dues for June `03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Carpet & Installation at Office Shop Supplies Blue Cross Blue Shield Premium Shop Supplies Yard Waste GOF -- All Trucks Tail Light Assembly & Mower Blades Sales Tax for May `03 Ball Valves, Corp Stops Repairs on '99 GM(' Truck Light New Tire for '00 Chevrolet Replacement of Warr Line Buege #20 -497 Elbows, Valves Location Requests Acid, Chlorine Gasoline Water Samples Motor Repair at 'Tower Drive Uniforms Supplies Water Samples at Lily 1,ake Tank Sundry Expense Blacktop -- St. Croix Ave. Water Certi Iication, McKnight, Tlrolen, Corman Sod Golden Anderson Valves 6,765.75 6,705.07 2,357.96 2,726.46 637.64 962.61 2,384.97 330.60 120.00 226.32 2,250.00 128.00 2,590.08 257.10 4,865.00 10.42 16.50 230.77 75.57 470.00 1,346.08 328.24 41.11 185.10 2,350.00 248.38 46.50 1,353.94 423.20 127.50 2,571.00 171.90 70.12 140.00 240.99 200.00 69.00 15.98 142.27 National Waterworks, Inc. Office Max, Inc. Postmaster — Stillwater Qwest, Inc. Sprint Stillwater American Legion T K D A Engineering Tholen, James Thomas Industrial Coatings Verizon Wireless Xcel Energy 1" Meters Office Supplies Permit #538 Telemeter Circuits, Phones Long Distance New Flag at Office Engineering Services at Lily Lake Tank New Boots Tank Painting at Lily Lake Tank Cellular Phone Power, Gas, Lights 3,755.78 199.03 1,100.00 729.98 4.04 23.00 842.44 150.00 86,569.87 8.20 5,556.72 $143,121.19 Stillwater, Minnesota July 9, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, July 9, 2003 at 8:30 P.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the June 11, 2003 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1315 was approved for payment. At the June 17, 2003 City Council meeting, Commissioner O'Brien was reappointed to the Board for a three year term. Therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the Secretary was instructed to cast a unanimous ballot for James O'Brien as President of the Board of Water Commissioners. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye", Commissioner Rheinberger was elected Vice President of the Board of Water Commissioners. The offices and appointments of Board members now stand as follows: President James O'Brien Appointment expires June 30, 2006 Vice President John Rheinberger Appointment expires June 30, 2004 Member Robert Thompson Appointment expires June 30, 2005 Jim Tholen reported on projects around town, Liberty's commercial area is nearing completion and the Holcombe and Willard Street project will be beginning today. Jim also requested permission to do some seal coating of driveways, this item is in the 2003 budget. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", permission to seal coat is granted. Manager McKnight informed the Board of painting of Lily Lake tank is completed. The final amount of the project was $106,755.00, this figure is $2,440.00 under the bid price. The accounts receivable balance as of June 30, 2003 was -$93,128.31. The actual amount is $48,519.18. This figure is $14,000.00 higher than last year. President O'Brien brought up the possible replacement of key personnel in the future. After much discussion, it was the consensus of the Board to continue to train from with in the department so the replacements have a first hand knowledge of the workings of the Water Department There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. &°7 Attest: Secretary RESOLUTION NO. 1315 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2213 Payroll No. 2214 Payroll No. 2215 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Nationwide Retirement Solutions Met Life Dental Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Ancom Technical Center Appletree Institute Arrow Building Center C C P Industries Car Quest of Stillwater Century Power Equipment Co. City of Stillwater Commissioner of Revenue Davies Water Equipment Fred's Tire Goodin Company Gopher State One-Call Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research Lawn Green, Inc. Leef Bros., Inc. Metro Sales, Inc. Minnesota Department of Health National Waterworks Plant & Flanged Equipment Co. Postmaster Quantum Digital Services Salaries, Labor May 18-31, '03 Salaries, Labor June 1-14, '03 Salaries, Labor — Certification Checks Withholding Tax Federal June '03 FICA dues for June '03 Medicare dues for June '03 Withholding Tax State June '03 PERA dues for June '03 Employee Share Hospitalization Dues for July '03 Deferred Compensation Plan Dental Premium Flexible Spending Accounts Shrubs, Mulch Shop Supplies Repairs on Radios in Trucks Blue Cross Blue Shield Premium Ship Supplies Roll Towels, Scrimdry Towels Shop Supplies New Generator, New Grass Trimmer 2002 Drinking Water Report and Postage Sales Tax for June '03 Saddle, Corps, Clamps Tire Repair Gate Valves, Elbows Location Requests Repairs at #10 Chlorine, Acid, Fluoride Gasoline Water Sample Lawn Treatment Uniforms Toner Minnesota Test Fees Meter Registers, Chambers Repair Booster Pump at #11 Stamps Office Supplies 6,661.25 6,639.32 1,376.09 2,291.69 2,877.76 673.04 969.07 2,344.58 330.60 120.00 2,250.00 226.32 128.00 202.31 190.03 346.63 4,865.00 8.39 414.73 15.58 2,005.23 627.30 613.00 1,435.86 17.25 509.87 37.20 246.00 1,984.22 396.47 127.50 461.53 286.15 61.28 7,095.00 615.26 647.25 60.00 184.02 Qwest, Inc S & T Office Supplies Stillwater, City of Thomas Industrial Coatings Verizon Wireless Washington County Xcel Energy Phones Office Supplies Principal & Interest GO Bond '00 3 Months Final Payment Lily Lake Tank Cellular Phone Cold Mix, Blacktopping Power, Gas, Lights 201.52 80.71 36,154.38 20,185.13 8.20 2,132.08 4,950.92 $114,053.72 Stillwater, Minnesota August 13, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday August 13, 2003 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the July 9, 2003 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1316 was approved for payment. Jim Tholen reported to the Board on one water leak on Sycamore Street, work that is continuing on the South Hill and Hickory Street and that the blacktopping on North Owen Street has been completed. Manager McKnight informed the Board that the Natgun Corporation, builders of the Settler's Reservoir were taking pictures the other day for an add in the AWWA National magazine. When completed we will try to get an article in the local papers. The Board was made aware of troubles we are having with the current copier in the office. There is no longer a maintenance agreement on it and parts are no longer available. Therefore, on the motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye, when the time for a replacement comes, Manager McKnight is allowed to purchase a new one in the price range of $2,500.00. Commissioner Rheinberger brought up the question of training, etc, for Jim Tholen's replacement when he retires in the middle of next year and was informed that everyone is being kept up on things going on and hopefully when the time comes we are in good shape. Also mentioned was that we should be hiring someone in early January 2004 so they can become accustomed to the work and functions of the Water Department before Jim Tholen does retire. The following items were discussed, with no action taken: 1. Accounts receivable balance as of July 31, 2003 was $21,767.40. The actual amount is $106,385.44. This is $2,000.00 higher than last year. 2. 77 Shut off notices of over $17,000.00 were mailed on August 7th 3. The last six days we have pumped over four million gallons per day but are in no need for a watering ban at this time. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1316 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2216 Payroll No. 2217 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental, Inc. Nationwide Retirement Solutions Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Ancom Communications, In. Appletree Institute Arrow Building Center Banyon Data Systems, Inc. Buberl Recycling & Compost Century Power Equipment Co. Commissioner of Revenue Davies Water Equipment Co. Fox Valley Systems Gopher State One -Call Hawkins Water Treatment, Inc. Holiday Station Stores Instrumental Research, Inc. Invensys Metering Systems Larson Allen Leef Bros., Inc. Metro Sales MII Life, Inc. Miller Excavating National Waterworks Postmaster, Stillwater Quantum Digital Services Qwest, Inc. Rose Floral & Greenhouse S &T Office Products Salaries, Labor June 15 -28 `03 Salaries, Labor June 29 -July 12 `03 Withholding Tax Federal July `03 FICA dues for July `03 Medicare dues for July `03 Withholding Tax State July `03 PERA dues for July `03 Employee Share Hospital Dues for August `03 Dental Premium Deferred Compensation Accounts Flexible Spending Accounts Shredded Bark Shop Supplies Antenna for Truck Blue Cross Blue Shield Premium Stakes Fund Support Yard Waste Repairs on Generator Sales Tax for July `03 Brass Goods Marking Paint Location Requests Acid, Chlorine Gasoline Water Samples Repairs on Meter Reading Gun Auditing Uniforms Service Call Life Insurance Limerock & Hauling Dirt Meters 500 - #10 Envelopes Labels for MXU Boxes Telemeter Circuits, Phones Flowers, Foster Office Supplies 6,657.83 6,735.38 2,142.92 2,681.66 627.18 939.87 2,346.52 330.60 120.00 226.32 2,250.00 128.00 63.90 240.28 15.44 3,937.91 21.94 695.00 24.00 99.72 1,283.00 210.72 274.84 7.75 981.40 439.01 127.50 372.00 250.00 163.60 55.00 86.40 227.80 2,337.51 199.00 64.95 1,245.87 85.20 41.50 Sprint, Inc. Stillwater Farm Store Stillwater, City of T K D A Engineering, Inc Verizon Wireless, Inc. Xcel Energy Long Distance Grass Seed Principal & Interest GO Bond `00 Engineering Services Cellular Phone Power, Gas, Lights 2.42 25.80 12,051.46 7,270.94 8.21 6,426.19 $64,522.54 Stillwater, Minnesota September 10, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday September 10, 2003 at 8:30 A.M. Commissioners O'Brien and Thompson present. Commissioner Rheinberger absent. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the minutes of the August 13, 2003 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", Resolution No. 1317 was approved for payment. Jim Tholen reported on projects happening around town and of problems we are having with our truck radios and solutions we are seeking. Manager McKnight informed the Board that the 2003 audit would cost $8,900.00. This is a 50% increase from this year. The reason for this large increase is because of federal audit standard No. 99 and financial statement changes required by GASE 24. The following items were discussed, with no action taken: 1. Accounts receivable balance as of August 31, 2003 was $6,704.47. The actual amount is $70,982.09. This figure is $2,000.00 less than last year. 2. State sales tax auditors will be here September 24th• 3. On August 16th we pumped 5.81 million gallons of water, which is an all time daily high, and for the month of August we pumped 135.423 million gallons, which also is an all time high. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the meeting was adjourned. Attest: RESOLUTION NO. 1317 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2218 Payroll No. 2219 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Arrow Building Center Bailey Construction Banyon Data Systems Butch's Repair C C P Industries Commissioner of Revenue Davies Water Equipment Company Gopher State One -Call Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Menards Stillwater Miller Excavating National Waterworks Postmaster, Stillwater Quantum Digital Services Qwest, Inc. S & T Office Products Springborn Heating & A/C Stillwater, City of T K D A Engineering, Inc. Tower Asphalt, Inc. United Rentals Salaries, Labor July 13 -26 '03 Salaries, Labor July 27 — August 9 '03 Withholding Tax Federal August '03 FICA dues for August '03 Medicare dues for August '03 Withholding Tax for August '03 PERA dues for August '03 Employee Share Hospitalization Dues for September '03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Mulch Shop Supplies Blue Cross Blue Shield Premium Shop supplies Replace Sidewalk at Office Fixed Asset Support G.O.F All Trucks, Brakes '99 GMC Hand Soap Sales Tax for August '03 Curb Stops, Rods, Boxes Location Requests Acid, Chlorine, Phosphate Gasoline Water Samples Uniforms New Vacuum & Adaptors Backhoe, Trucks 2 Jobs Meters, Hydrant Parts Permit #538, Stamps Envelopes Telemeter Circuits, Phones Office Supplies Service Call at Office Principal & Interest GO Bond '00 Lily Lake Tank, Wellhead Protection Blacktop — Chestnut, Osgood Ave. Rental on Street Signs 6,797.83 6,696.28 2,164.26 2,700.22 631.52 948.46 2,362.46 330.60 120.00 226.32 2,250.00 128.00 95.85 233.78 4,555.97 21.94 2,000.00 295.00 505.50 124.51 796.00 3,736.34 26.35 2,106.25 409.47 127.50 137.72 160.32 3,483.17 7,764.08 1,060.00 68.40 723.82 82.16 82.00 12,051.46 1,297.15 6,896.65 161.93 Verizon Wireless Cellular Phone Xcel Energy Power, Gas, Lights 8.99 8,563.05 $82,931.31 Stillwater, Minnesota October 8, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, October 8, 2003 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. Commissioner Rheinberger requested two items be added to the agenda, a succession plan and a Christmas party. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the September 10, 2003 regular meeting were read and approved as written. Commissioner Thompson asked for clarification on two bills, Appletree Institute and SafeAssure Consultants. Manager McKnight explained that they are for hospitalization insurance and OSHA safety compliance. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1318 was approved for payment. Jim Tholen reported on the start of construction at the old prison site, work at our new reservoir, flushing and siding at pumphouse #8. Jim also informed the Board that the union representative would be at next months meeting to begin negotiations on a new contract for union employees. The Board was informed that because the Minnesota Department of Health has concerns with bedrock fracturing at well #1 that additional work will be required to complete our wellhead protection plan, as per a letter from Leggette, Brashears & Grahm, Inc. The extra costs for this will not exceed $14,500.00. After discussion, on motion Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", this proposal is accepted. The Board received a letter from Gaylen Beeken, 1018 Myrtle St. W. regarding a high water bill. After much discussion, including the fact that there was a toilet leaking at this residence, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the current bill will stay as is. Commissioner Rheinberger raised the question of a succession plan for when current employees retire. Much discussion was held with the consensus that at the next meeting there will be something firm to go on. Commissioner Rheinberger also brought up the Christmas party for this year. He said dates in the first two weeks of December would be good. The following items were discussed, with no action taken: 1. Accounts receivable balance as of September 30, 2003 was - $3,335.75. The actual amount was $48,488.44. 2. The Owens street watermain leak cost $63,000.00 to repair. 3. Health insurance rates for 2004 will increase 6.7 %. 4. The October water billing was over $400,000.00. This is an all time high There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: CY/P7/ Secretary RESOLUTION NO. 1318 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2220 Payroll No. 2221 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Minnesota AWWA Days Inn, Morehead Ace Hardware and Paint Appletree Institute Arrow Building Center Automatic Systems Company Banyon Data Systems Brochman Blacktopping Buberl Black Dirt, Inc. C C P Industries, Inc. Commissioner of Revenue Commissioner of Revenue Davies Water Equipment Fred's Tire Gopher State One-Call Hawkins Water Treatment, Inc. Holiday Station Stores Instrumental Research, Inc. Jet-Black, Inc. Lawn Green, Inc. Leef Bros., Inc. Lortondata, Inc. McGarry-Kearney Agency Miller Excavating, Inc. Minnesota Department of Health National Waterworks Office Max, Inc. Salaries, Labor Aug 10-23, '03 Salaries, Labor Aug 24 — Sept 6, '03 Withholding Tax Federal for Sept '03 FICA dues for Sept '03 Medicare dues for Sept '03 Withholding Tax State for Sept '03 . PERA dues for Sept '03 Employee Share Hospital Dues for Oct '03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Annual Conference Registration Hotel for AWWA Conference Shop Supplies Blue Cross Blue Shield Premium Shop Supplies Service Call at #11 Utility Billing Support Blacktopping - 3 Jobs Black Dirt Wash Soap Use Tax Sales Tax for Sept '03 Corp Stops New Tires for Lawn Equipment Trailer Location Requests Acid, Chlorine Gasoline Water Samples Sealcoating Pump Houses Fertilizing Pump Houses Uniforms Zip Code Update Company Insurance Limerock Minnesota Test Fees Meter Parts Office Supplies 6,956.15 6,765.31 2,213.21 2,742.88 641.48 972.17 2,399.06 330.60 120.00 226.32 2,250.00 128.00 230.00 268.92 415.51 4,555.97 274.28 2,631.98 695.00 3,770.00 21.30 61.84 448.54 899.00 43.39 120.96 10.85 1,913.89 415.28 127.50 1,060.00 461.53 141.76 39.50 36,569.23 53.68 7,094.00 196.57 88.90 Stillwater, Minnesota November 12, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 12, 2003 at 8:30 A.M. Commissioners O'Brien and Thompson present. Commissioner Rheinberger absent. President O'Brien presiding. Also present were Jim Tholen and Kent Korman, union #49 representative. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the minutes of the October 8, 2003 regular meeting were read and approved written. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, both voting "Aye", Resolution No. 1319 was approved for payment. Kent Korman, union #49 representative appeared before the Board to begin union contract negotiations. He explained what the union was asking for and answered questions about the contract. The Board took no action at this time because Commissioner Rheinberger was not present and told Mr. Korman that they would get back to him in the future after discussing things with Commissioner Rheinberger. Jim Tholen reported that things are slowing down a little with the completion of the City's construction projects and he expects a busy 2004 construction season. The 2004 budget was discussed with no action taken at this time. The Board will look the budget over and come back at the next meeting with a final budget. The Board reviewed a memo received from City Attorney David Magnuson regarding a phone call he received from the Chairman of the Charter Commission. She said that some of its members were interested in seeing the Water Board increase its members from three members to five. She also said that if the Water Board feels strongly about staying at three members she did not think it would make much sense to consider it. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the Board instructed Manager McKnight to contact City Attorney Magnuson and tell him that the Board wants to stay with three members as it currently is. There was much discussion held regarding the hiring of a new employee and when to start them. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", Manager McKnight will advertise for the position of Utility Man II, with a starting date ofJanuary 5, 2004. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, both voting "Aye", the designated fund balance set for December 31, 2003 is $300,000.00. This is for new watermain for the Dutchtown area from Elm Street to the Highway 95 Bridge for $200,000.00 and $100,000.00 for a new well. The Board was informed that the accounts receivable balance for October 31, 2003 was $96,384.93; the actual amount is $197,676.14. This figure is $35,000.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1319 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2222 Payroll No. 2223 Payroll No. 2224 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint Appletree Institute Arrow Building Center Automatic Systems Company Bailey Construction Blackburn Manufacturing Co. Century Power Equipment Commissioner of Revenue Davies Water Equipment, Inc. Fred's Tire Goodin Company Gopher State One-Call, Inc. Greeder Electric Hawkins Water Treatment Group Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Menard,s Stillwater MR Life Inc Miller Excavating, Inc National Waterworks, Inc. Plant & Flanged Equipment Co. Praxair Distribution, Inc. Qwest S&T Office Products Stillwater, City of Salaries, Labor Sept 7-20, '03 Salaries, Labor Sept 21 — Oct 4, '03 Salaries, Labor Oct 5-18, '03 Withholding Tax Federal for Oct, '03 FICA dues for Oct, '03 Medicare dues for Oct, '03 Withholding Tax State for Oct, '03 PERA dues for Oct, '03 Employee Share Hospitalization Dues for Nov, '03 Dental Premium Deferred Compensation Place Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium New Door at Laurel Street Service Call at #11 Cement Work on Hillside Ln and at #11 Marking Flags Cushion, Blade Sales Tax for Oct, '03 Curb Stops, Sleeves, Cold Shot Kit Tire Repairs Ball Valves, Elbows Location Requests Repairs & New Light on Tower Drive Acid, Chlorine Gasoline Water Samples Uniforms Treated Wood Life Insurance Backhoe, Trucks Meters and Supplies Repairs at #11 Carbon Dioxide Cylinder Telemeter Circuits, Phones Office Supplies Principal & Interest GO Bond '00 6,708.53 6,684.49 7,552.94 3,391.75 4,170.36 975.36 1,488.19 3,622.76 330.60 120.00 226.32 3,375.00 128.00 653.98 4,555.97 259.12 362.00 3,500.00 191.40 108.08 2,168.00 1,593.30 58.71 373.80 12.40 1,280.00 585.34 415.43 127.50 207.92 38.19 86.40 1,192.27 8,182.40 716.10 48.27 724.02 104.87 12,051.46 T K D A Engineering Tibbetts, Jim Verizon Wireless, Inc. Xcel Energy US Bank Stillwater Eagle Valley Bank First Bank & Trust Bayport Wellhead Protection Boots Cellular Phone Power, Gas, Lights Investment into Money Market Acct Investment 13 Mo. @2.40% Investment 24 Mo. @2.15% 526.00 150.00 8.30 4,777.52 83,833.05 5,000.00 25,000.00 100,000.00 $213,833.05 Stillwater, Minnesota December 10, 2003 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday December 10, 2003 at 8:30 A.M. President O'Brien present. Commissioners Thompson and Rheinberger absent. Also present was Jim Tholen. Seeing that there was no a quorum present no action could be taken and the meeting was adjourned. Manager McKnight did receive permission verbally from Commissioner Rheinberger and President O'Brien to pay this months bills. Attest: Secretary RESOLUTION NO. 1320 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2225 Payroll No. 2226 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint Appletree Institute Buberl Recycling & Compost, Inc. C C P Industries, Inc. Century Power & Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Company Fuhr Trenching Gopher State One Call, Inc. Goodin Company Hawkins Water Treatment Group Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. McKnight, Jim Minnesota Conway National Waterworks Postmaster, Stillwater Praxair Distributing, Inc. Qwest S &T Office Products Stillwater Courier Stillwater Gazette Stillwater, City of T K D A Engineering Verizon Wireless Salaries, Labor Oct 19 — Nov 1 '03 Salaries, Labor Nov 2 -15 '03 Withholding Tax Federal Nov '03 FICA dues for Nov '03 Medicare dues for Nov '03 Withholding Tax State Nov '03 PERA dues for Nov '03 Employee Share Hospitalization Dues for Dec '03 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Yard Waste Roll Towels Battery, Oil, Blades 2003 Street Projects Sales Tax for Nov '03 Curb Stops, Rods, Copper Two Water Service Assessments Locations Requests Ball Valves, Brass Acid, Chlorine Gasoline Water Samples Uniforms Sundry Expense Annual Inspection Fire Extinguishers MXU Batteries, Hydrant Parts Permit #538, 100 $.37 Stamps Wall Bracket & Cart Telemeter Circuits, Phones Office Supplies Help Wanted Ad Help Wanted Ad Principal & Interest GO Bond '00 Wellhead Protection Cellular Phone 6,628.10 6,743.05 2,137.86 2,677.26 626.14 936.06 2,342.76 330.60 120.00 226.32 2,250.00 128.00 470.00 4,860.50 12.00 127.16 170.39 24,977.00 711.00 3,226.43 5,750.00 9.30 367.03 1,024.53 307.33 127.50 148.29 117.89 398.51 766.28 1,037.00 163.25 722.98 34.35 76.80 198.00 12,051.46 988.93 8.30 Xcel Energy Power, Gas, Lights 3,713.13 $87,711.49