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Home My WebLink About2004-01-14 to 2004-12-08 Water Board MINStillwater, Minnesota January 14, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, January 14, 2004 at 8:30 A.M. Commissioners Rheinberger and O'Brien present. Commissioner Thompson absent. President O'Brien presiding. Also present was Jim Tholen and union representative Kent Korman. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the minutes of the November 12, 2003 and December 10, 2003 regular meetings were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", December's bill Resolution No. 1320 is hereby ratified. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", Resolution No. 1321 was approved for payment. Jim Tholen reported to the Board on two main breaks this season and a few frozen water meters. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the following dates are set for regular board meetings in 2004: February 11th March 10th April 14th May 12th June 9th July 14th August 11th September 8 th October 13th November 10th December 8th On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the following is a list of depositories for 2004: US Bank, Central Bank, Jennings State Bank, Eagle Valley Bank, First State Bank Bayport, Wells Fargo Bank, Lake Elmo Bank. After reviewing the Capitol Outlay budget for 2004, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", it is accepted as presented. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the 2004 Revenue Budget is accepted as presented. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye", the 2004 Expenditure Budget is accepted as presented. Jim Tholen requested permission from the Board to purchase a new garage door for the Wilkins Street Station, chlorine scales and a drinking fountain. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", permission is hereby granted to purchase said items, all of which are in the 2004 budget. The Board was informed that new employee Kenneth Stanley had started on January 5, 2004 and things are going along just fine. The Board was informed that year -end accounts receivables were $7,154.83, with the actual amount being $69,152.88. This is $13,000.00 higher than last year. Manager McKnight distributed the year -end pumping reports, with no action taken. Union representative Kent Korman was on hand to answer any questions the Board might have about the union proposal. Because there was no December meeting, no counter offer has been made at this time. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the meeting was adjourned to executive session. Attest: Secretary Stillwater, Minnesota January 14, 2004 Executive Session: President O'Brien called the Executive Session meeting to order. Commissioners O'Brien and Rheinberger present. Commissioner Thompson absent. President O'Brien presiding. The union contract proposal was discussed with the Board telling Manager McKnight to respond with a counter offer. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1321 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2227 Payroll No. 2228 Payroll No. 2229 Payroll No. 2230 US Bank Stillwater US Bank Stillwater Soc. Sec. US Bank Stillwater Medicare Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefits Systems Ace Hardware and Paint Appletree Institute Butch's Repair C C P Industries, Inc. Car Quest of Stillwater Commissioner of Revenue Crimmins, John Davies Water Equipment Co. Gopher State One -Call, Inc. Hawkins Water Treatment Group Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Jim McKnight Miller Excavating Minnesota Department of Health National Waterworks Office Max Praxair Distribution, Inc. Qwest S & T Office Products Sprint, Inc. Stillwater, City of Tri State Bobcat, Inc Longevity Pay Dec 1 '02 — Nov 26 '03 Salaries, Labor Nov 16 -29 '03 Salaries, Labor Nov 30 — Dec 13 '03 Unused Sick Leave 2003 Withholding Tax Federal Dec '03 FICA dues for Dec '03 Medicare dues for Dec '03 Withholding Tax State Dec '03 PERA dues for Dec '03 Employee Share Hospitalization Dental Premium Dues for Jan '04 Deferred Compensation Plan Group Life Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium GOF all Trucks, Breaks on '00 Chev Scrimdry Wipes Oil for Bobcat Sales Tax for Dec '03 Safety Boots and Rain Suit Brass Goods Location Requests Acid, Chlorine Gasoline Water Samples Uniforms Christmas Party Trucks, Backhoe 2 Jobs Minnesota Test Fees Hydrant Parts Office Supplies Rental on CO2 Cylinder Telemeter Circuits, Phones Office Supplies Long Distance Principal & Interest GO Bond "00 Supplies for Bobcat 8,949.90 6,738.43 6,733.90 4,691.07 5,690.88 5,269.12 1,232.32 2,195.76 3,869.26 330.60 1 98.72 120.00 2,250.00 16.00 128.00 419.83 3,562.50 394.20 579.69 23.63 476.00 224.98 457.65 18.60 788.03 335.80 127.50 298.04 853.10 3,477.21 7,094.00 811.29 19.15 7.97 726.29 7.94 1.19 12,051.46 15.68 Verizon Wireless Xcel Energy Cellular Phone Power, Gas, Lights 8.30 4,708.12 $85,902.12 Stillwater, Minnesota February 11, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, February 11, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the January 14, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the January 14, 2004 executive session were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Resolution No. 1322 was approved for payment. Jim Tholen reported that there has been one service leak and one main break in the last month. Also with the cold weather we experienced many frozen water meters. Jim Tholen presented the Board with a letter of retirement, scheduled for April 30, 2004. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Board accepts Jim's letter of retirement and his severance package will include banked sick leave, 2004 vacation days, updated longevity pay, and continued hospitalization coverage for his spouse and himself, effective April 30, 2004. Manager McKnight requested that the Board approve the purchase of new truck radios. This item is in the 2004 budget. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", new truck radios can be purchased for a price of $5,700.00. Manager McKnight brought up the matter of having the City water system checked for leaks. TKDA will do a leak survey of the town for $4,000.00, which is a budgeted item. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the leak detection survey is approved. Commissioner Rheinberger asked about the union negations and was informed that we are in negotiations and that a contract should be present for Board approval by the next meeting. The following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 2004 was $19,637.06, with the actual amount being $132,799.17. This is $32,000.00 higher that one year ago. 2. Preliminary costs for Dutchtown watermain are $230,000.00. We should have a firm figure at the next meeting. 3. The auditors will be here February 12th & 13th 4. Next meeting date is March 10th There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1322 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2231 Payroll No. 2232 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN- NCPERS Group Life Secure Benefit Systems Ace Hardware and Paint American Water Works Assn Ancom Communications, Inc. Appletree Institute Armor Security Car Quest of Stillwater Century Power & Equipment Chris Amdahl, Locksmith Commissioner of Revenue Davies Water Equipment Co. DNA Division of Waters Fox Valley Systems Goodin Company Gopher State One -Call Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc MII Life, Inc. Miller Excavating Minnesota AWWA National Waterworks Praxair Distributing, Inc. Qwest, Inc. S & T Office Products Springborn Heating & Air Stillwater, City of Salaries, Labor Dec 14 -27 '03 Salaries, Labor Dec 23 '03 — Jan 10 '04 Withholding Tax Federal for Jan '04 FICA dues for Jan '04 Medicare dues for Jan '04 Withholding Tax State for Jan '04 PERA dues for Jan '04 Employee Share Hospitalization Dental Premium Dues for Feb '04 Deferred Compensation Plan Group Life — Tibbetts Flexible Spending Account Shop Supplies Annual Membership FCC License Blue Cross Blue Shield Premium Alarm Monitoring — Sprinkler System Drain Pan Overhaul Lawnmowers Install Deadbolt at Office Sales Tax for Jan '04 Hydrant Markers, Couplings Water Appropriation Fees Marking Paint Ball Valves & Supplies Location Requests Gasoline Water Samples Uniforms Life Insurance Backhoe, Trucks - Leak on Lookout School Tibbetts, Crimmins, Knowles Meter Supplies Rental CO Chamber Telemeter Circuits, Phones Office Supplies Repair of Furnace at Olive Street Principal & hlterest GO Bond '00 6,794.75 7,371.83 2,271.32 2,813.20 657.94 950.70 2,453.15 330.60 215.28 120.00 2,250.00 16.00 65.00 613.37 127.00 625.00 5,665.50 332.28 14.00 551.83 220.00 1,246.00 317.39 5,873.00 70.02 385.42 13.95 424.82 127.50 190.45 105.60 1,374.29 375.00 145.81 8.17 728.89 221.87 132.00 11,698.96 T K D A Engineering Ted Krammer Verizon Wireless Viking Industrial Center Washington County Xcel Energy Leak Detection & Wellhead Protection Refund — Overpayment Cellular Phone Hard Hat Liner Vehicle Registrations on Trucks Power, Gas, Lights 656.09 135.00 8.30 17.67 87.00 4,602.16 $63,404.11 Stillwater, Minnesota March 10, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday March 10, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present were Jim Tholen and Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye', the minutes of the February 11, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1323 was approved for payment. Jim Tholen reported that there was one service leak in the last month, highway 95 sewer work has started, and Settlers Glen 6th Addition will be starting soon. Jim Tholen requested permission to purchase a pipe locator for $3,700.00. This is a budgeted item for 2004. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", a pipe locator will be purchased for $3,700.00. Jim Tholen also brought up the possibility of hiring another employee for the back. This matter was discussed and will be watched as to how projects are going this year. Manager McKnight reviewed the quote from Veit & Company for the installation of new watermain along highway 95 from Elm to the railroad bridge in Dutchtown. After discussing, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the Board will proceed with this new watermain installation at a price of $172,000.00 for installation and approximately $60,000.00 for plans, specs, engineering, etc. for a total of $232,000.00. This item is in the 2004 budget. The board was informed that the accounts receivable balance for February 29, 2004 was - $3,567.96. The actual amount if $94,488.14. This is $20,000.00 higher than last year. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned to executive session. c Attest: Secretary Stillwater, Minnesota March 10, 2004 Executive Session: President O'Brien called the executive session to order at 8:45 A.M. All Commissioners were present. The purpose of this executive session is to make a counter offer to Union #49 of their proposal dated March 1, 2004. After much discussion, Manager McKnight was instructed to submit a counter proposal to Union #49. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1323 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2233 Payroll No. 2234 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN- NCPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Arrow Building Center Buberl Recycling & Compost Business Forms & Accounting Sys Century Power Equipment Commissioner of Revenue Corman. Thomas Davies Water Equipment Company Gaalaas Jewelers Gopher State One -Call Hawkins Water Treatment Holiday Station Stores Ideal Tool & Machine Company Instrumental Research, Inc. Interstate Companies, Inc. Invensys Metering Systems Leef Bros., Inc. Menards of Stillwater Miller Excavating Mooney & Associates National Waterworks Plant & Flanged Equipment Co. Postmaster, Stillwater Praxair Distributing, Inc. Qwest Salaries, Labor Jan 11- 24'04 Salaries, Labor Jan 25 Feb 7 '04 Withholding Tax Federal Feb '04 FICA dues for Feb '04 Medicare dues for Feb '04 Withholding Tax State Feb '04 PERA dues for Feb '04 Employee Share Hospitalization Dental Premium Dues for March '03 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Supplies — Wilkins & Olive Street Yard Waste Postcard Bills Cutting Blades Sales Tax Feb '04 Safety Boots Repair Clamps Plaque Location Requests Acid, Chlorine, Scales at Fourth & Orleans Gasoline Tapping Pipe Water Samples Booster Repairs at #11 Annual Software Support Uniforms Circular Saw & Supplies Limerock Piston & Valve Parts for Laurel & #9 Meters & Parts Flanges Permit # 538, Stamps Rental CO Tank Telemeter Circuits, Phones 7,760.73 7,807.25 2,538.86 3,071.40 718.30 1,068.48 2,674.49 330.60 248.40 150.00 2,250.00 16.00 65.00 670.25 5,061.50 355.66 6.00 1,404.42 25.45 346.00 118.15 23.27 117.15 62.10 6,661.37 404.89 45.00 127.50 427.60 1,000.00 194.00 136.74 20.00 1,453.78 5,274.50 180.00 1,037.00 8.17 721.49 S &T Office Products Shorty's Launderer Stillwater, City of SW Services, Inc. T K D A Engineering Valley Custom Mold, Inc. Verizon Wireless Xcel Energy First State Bank & Trust Office Supplies Dry Cleaning Principal & Interest GO Bond '00 Main Valve Inserts Leak Detection Resurface Valve Piston at #9 Cellular Phone Power, Gas, Lights Investment CD 12 Mo. @ 1.40% 177.21 9.80 11,698.96 178.08 550.70 890.00 8.41 4,923.41 $73,018.07 150,000.00 $223,0018.07 Stillwater, Minnesota April 14, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday April 14, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present were Jim Tholen and Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the March 10, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the March 10, 2004 executive session were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1324 was approved for payment. Jim Tholen reported on tapping in the Orrin Thompson development, a new hydrant installation on Olive Street and that the Dutchtown watermain should begin in about three weeks. The Board was informed that Commissioner Rheinberger's term expires on June 30, 2004. Commissioner Rheinberger expressed his willingness to again serve on the Board, therefore Manager McKnight will send a letter to Mayor Kimble requesting Commissioner Rheinberger 's reappointment to the Board for a three year term. The accounts receivable balance as of March 31, 2004 was -$33,802.93. The actual amount is $59,117.59. This is $12,000.00 higher than last year. Much discussion was held regarding Union #49 proposal #4. The Board instructed Manager McKnight to offer a counter proposal for the union's consideration. Tom Corman talked to the Board regarding the retirement of Jim Tholen on April 30th and what his position would be and what it would consist of. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1324 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2235 Payroll No. 2236 Payroll No. 2237 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Arrow Building Center Butch's Repair Commissioner of Revenue Davies Water Equipment Company Fire Guard Sprinkler Service Fred's Tire Goodin Company Gopher State One -Call Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Larson Allen Weishair & Company Kellie Knowles Leef Bros., Inc. Len's Family Foods Lortondata Menard's Stillwater Miller Excavating, Inc. Minnesota Department of Health National Waterworks Office Max Postmaster, Stillwater Salaries, Labor Feb 8 -21 '04 Salaries, Labor Feb 22 — Mar 6 '04 Salaries, Labor Mar 7 -20 '04 Withholding Tax Federal Mar '04 FICA dues for Mar '04 Medicare dues for Mar '04 Withholding Tax State Mar '04 PERA dues for Mar '04 Employee Share Hospitalization Dental Premium Dues for Apr '04 Deferred Compensation Plan Group Life — Tibbetts Flexible Spending Account Shop Supplies Blue Cross Blue Shield Premium Materials Used at #4 & #8 G.O.F. — All Trucks Sales Tax for Mar '04 Corp Stops, Tapping Supplies, Locator Annual Sprinkler Inspection Tire Repair New Water Cooler for Office Location Requests Repairs at #8 Acid, Chlorine Gasoline Water Samples 2003 Audit Mileage — School at Thunderbird Uniforms Supplies Zip Code Update Shop Supplies Limerock Minnesota Test Fees Meter Supplies Office Supplies Permit Fee & Stamps 7,616.54 7,558.47 7,820.11 3,583.78 4,496.38 1,051.56 1,497.68 3,896.06 330.60 231.84 150.00 3,375.00 16.00 65.00 710.06 5,061.50 1,245.95 158.82 401.00 6,145.10 180.00 17.25 456.23 105.80 115.00 532.25 433.48 127.50 6,700.00 90.00 197.10 43.20 39.50 65.85 20.00 7,094.00 303.02 32.07 173.00 Praxair Distributing, Inc. Quantum Digital Imaging Quill Office Products Qwest Specialty Contracting Sprint Stillwater, City of T K D A Engineering Verizon Wireless Xcel Energy First State Bank & Trust Central Bank Rental on CO Tank Office Supplies Office Supplies Telemeter Circuits, Phones New Garage Door at Wilkins Long Distance Principal & Interest GO Bond '00 Engineering Services Cellular Phone Gas, Power, Lights Investment CD 15 Mo. @ 1.6% Investment CD 13 Mo. @ 1.50% 7.77 43.60 304.96 723.22 725.00 3.06 11,698.96 62.01 8.74 5,162.60 $90,876.62 100,000.00 50,000.00 $240,876.62 Stillwater, Minnesota, May 12, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday May 12, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the April 14th, 2004 regular meeting were read and approved as written On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1325 was approved for payment. Tom Corman reported that all work held over from the winter has been completed. Also that the Dutchtown watermain replacement is proceeding as planned but that the contractor had hit the old main and we shut the water off twice last week. Tom requested permission to seal coat two driveways, Sunrise Avenue and Orleans Street for a total price of $1,350.00. This is in the 2004 budget. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", seal coating will be done for a price of $1,350.00. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1326 was adopted: RESOLUTION OF APPRECIATION NO. 1326 WHEREAS, the retirement of our employee of long standing, JAMES L. THOLEN, from his position as Supervisor of Distribution of the Board of Water Commissions presents a suitable opportunity for expressing our appreciation to him as a most faithful . and courteous public servant and the respect in which he is held as a private citizen; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due to JAMES L. THOLEN for the able and efficient manner that he has served, Stillwater Water Department during his 31 years of service, and that;`, we sincerely regret his decision to retire. RESOLVED, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. RESOLVED, that members of the Board of Water Commissioners and also fellow employees regard his return to private life as a loss to them, and trust that his future be as bright and prosperous as can be desired. RESOLVED, that the resolution adopted on this occasion be transmitted to him an spread upon the minutes of this meeting. Adopted by the Board of Water Commissioners w. 12th ames S. O'Brien, With the retirement of Jim Tholen, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", effective May 2, 2004 Tom Corman is promoted to "Foreman" with a six month probationary period and the wage increase reflected in the union contract. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", effective May 2, 2004 Jim Tibbetts and John Crimmins are promoted to Water Maintenance II with the wage increase reflected in the union contract. Manager McKnight informed the Board of on going union negotiations. Discussion was held regarding Kellie Knowles wage for 2004 and it was decided to delay this until the union contract is settled. The following items were discussed, with no action taken: 1. Accounts receivable balance for April 30, 2004 was - $29,060.16. The actual amount was $116,711.54. This is $21,000.00 higher than last year. 2. 150 shut -off notices for over $32,000.00 were mailed out May 4th There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned Attest: Secretary RESOLUTION NO. 1325 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2238 Payroll No. 2239 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioner Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Ancom Communications, Inc. Appletree Institute Armor Security, Inc. Arrow Building Center Bailey Construction Brochman Blacktopping Buberl Black Dirt, Inc. City of Stillwater Commissioner of Revenue Davies Water Equipment Company Dept of Labor & Industry Department of Public Safety Fox Valley Systems, Inc. Fred's Tire Gopher State One-Call Hawkins Water Treatment Holiday Station Stores InfoUSA, Inc. Instrumental Research, Inc. Lawn Green, Inc. Leef Bros., Inc. Menard's Stillwater MII Life, Inc. Miller Excavating, Inc. Minnesota Dept of Health Salaries, Labor Mar 21 — Apr 3 '04 Salaries, Labor Apr 7-17 '04 Withholding Tax Federal Apr '04 FICA dues for Apr '04 Medicare dues for Apr '04 Withholding Tax State Apr '04 PERA dues for Apr '04 Employee Share Hospitalization Dental Premium Dues for May '04 Deferred Compensation Plan Group Life — Tibbetts Flexible Spending Account Shop Supplies New Radio System Blue Cross Blue Shield Premium Annual Testing Sprinkler System at Office Wood Concrete Work — 3 Jobs Blacktopping — 3 Jobs Black Dirt Payroll Update Sales Tax for Apr '04 Curb Stops Boiler License Hazardous Chemical & Materials — All Stations Marking Paint Tire Repair Location Requests Acid, Phosphate, Chlorine Gasoline Polk City Directory Water Samples Lawn Treatment Pump Stations Uniforms Supplies for Fourth Street Life Insurance Limerock, Backhoe, Trucks - Deerpath Hydrant Water Licenses — Tibbetts, Crimmins, Knowles 7,615.48 7,632.99 2,376.34 2,992.14 699.76 992.61 2,606.54 330.60 231.84 150.00 2,250.00 16.00 65.00 323.10 4,368.65 5,061.50 192.77 172.25 1,550.00 2,172.00 31.95 525.00 966.00 1,102.96 10.00 700.00 209.06 17.25 129.95 2,387.45 370.02 224.72 127.50 486.06 236.86 10.48 86.40 509.50 69.00 National Waterworks Office Max Praxair Distributing Qwest, Inc. Stillwater, City of Stillwater Motors T K D A Engineering United Rentals Verizon Wireless Xcel Energy First State Bank & Trust Hydrant and Supplies Office Supplies Co2 Tank Rental Telemeter Circuits, Phones Principal & Interest GO Bond '00 Tailgate Cable Wellhead Protection Street Sign Rental Cellular Phone Power, Gas, Lights Investment CD 24 Mo. @2.10% 1,975.72 10.00 8.17 722.21 11,698.96 16.93 8,426.08 114.93 8.74 4,257.25 $77,238.72 100,000.00 $177,238.72 Stillwater, Minnesota June 9, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday June 9, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the May 12, 2003 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1327 was approved for payment. Tom Corman reported on a leak repaired by the Fire Department, that the Dutchtown watermain replacement is finished and in operation, North Hill sewer and water project and work being done in the Orrin Thompson development. After reviewing the monthly finance statements, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", they are accepted as presented. The Board received a letter from building official City Shilts requesting a reduction in the WAC charge for families in the North Hill sewer and water project area with low to moderate incomes. They estimate that there would be 20-30 households affected. After much discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the Water Department will lower the WAC fee charged for all existing residences in the North Hill sewer and water project area to $500.00 per hook-up. Manager McKnight informed the Board that an agreement has been reached with Union Local #49 for a three (3) contract that runs from January 1, 2004 through December 31, 2006. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the Board accepts the contract as proposed and signed said contract. The matter of wage increase for Kellie Knowles was presented by Manager McKnight and after discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Kellie Knowles wage for 2004 will increase by $100.00 per month. The following items were discussed, with no action taken: 1. Accounts receivable balance as of May 31, 2004 was -$59,394.04. The actual amount is $75,937.61. This figure is $12,000.00 higher than last years. 2. The City Council reappointed John Rheinberger to the Water Board at their May 4th meeting. 3 The 2003 audit report was distributed to the Board. They will look it over and act on it at the July meeting. 4. The roof at station #9 is leaking. Bruette Roofing will be fixing the problem as a cost of $700,00 to $1,000.00. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye, the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1327 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2240 Payroll No. 2241 Payroll No. 2242 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NPERS Group Life Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Business Forms & Accounting Sys C C P Industries Car Quest of Stillwater Century Power Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Company Gopher State One-Call Holiday Station Stores Instrumental Research, Inc. Jet-Black LarsonAllen Leef Bros., Inc. Menards Stillwater Miller Excavating, Inc. Mogren Sod Farms, Inc. MTI Distributing National Waterworks Postmaster Stillwater Praxair Distribution Quantum Digital Services Qwest, Inc. Salaries, Labor Apr 18-May 1 '04 Severance Package — Jim Tholen Salaries, Labor May 2-15 '04 Withholding Tax Federal May '04 FICA dues for May '-4 Medicare dues for May '04 Withholding Tax State May '04 PERA dues for May '04 Employee Share Hospitalization Dental Premium Dues for June '04 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Account Garden Supplies Shop Supplies Blue Cross Blue Shield Premium Laser Checks Roll Towels, Scrimdry Wipes Truck Supplies Engine Oil, Leaf Blower Drinking Water Report & Postage Sales Tax May '04 Sleeves, Mega Lugs Location Requests Gasoline Water Samples Sealcoating — Sunrise & Orleans Final Bill 2003 Audit Uniforms Caution Tape & Exhaust Fan Backhoe, Trucks — Leak at Fire Department Sod Lawn Sprinkler Parts Hydrant, Supplies Pennit #538 Stamps Rental CO Tank Office Supplies Telemeter Circuits, Phones 7,589.46 17,465.31 6,653.36 9,365,99 6,370.62 1,489.88 2,719.96 2,898.28 165.30 198.72 120.00 2,125.00 16.00 65.00 38.25 267.56 5,061.50 167.32 759.65 20.48 211.88 625.60 479.00 2,260.59 529.00 553.38 127.50 1,650.00 2,274.20 153.03 81.79 1,999.83 75.08 94.89 1,522.92 1,098.00 7.97 227.27 725.72 Roettger Welding Specialty Contracting Stillwater, City of T K D A Engineering Verizon Wireless Viking Industrial Center Washington County Xcel Energy Repair Fire Hydrant Wrench Garage Door Opener Principal & Interest GO Bond '00 Leak Detection, Engineering Cellular Phone Safety Glasses Hazardous Waste Disposal Power, Gas, Lights 15.00 45.00 11,698.96 6,257.35 8.74 54.93 245.35 4,457.84 $101,038.46 Stillwater, Minnesota July 14, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, July 14, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman and Shawn Sanders, City Engineer. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the June 9, 2004 regular meeting were approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1328 was approved for payment. City Engineer Shawn Sanders was present to discuss the replacing of the 6" watermain in Lakeside Drive. Shawn explained because of sewer excavation to depths of 20 feet he felt that there would be a greater chance of watermain breaks in the future because of poor compaction under our current watermain. The estimated costs to replace 430 feet of main are $20,779.00. After much discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the Water Board will replace all of the existing watermain in Lakeside Drive; this will add another 275 feet of new watermain to the original 430 feel proposed. Tom Corman reported on the progress of the Dutchtown sewers and water project. The Board received the 2003 audit report and on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the annual report for 2003 was approved as submitted. The Secretary will transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. Manager McKnight presented the Board with a 2004 wage and benefit table. After much discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", effective August 1, 2004 the hourly rate charged for services from the Board of Water Commissioners will increase from $30.00 to $35.00 per hour. Ken Stanley has successfully completed his 6-month probationary period; therefore on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Ken Stanley is a permanent employee of the Board of Water Commissioners. The following items were discussed, with no action taken: 1. Accounts receivable balance as of June 30, 2004 was -$78,116.91, the actual amount is $47,667.43. This is $1,000.00 lower than last year. 2 The pressure-reducing valve for the Dutchtown project will cost approximately $35,000.00. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: 7 - Secretary RESOLUTION NO. 1328 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2243 Payroll No. 2244 Payroll No. 2245 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary Local #49 Nationwide Retirement Solutions MN NPERS Group Life Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Automatic Systems Company Bruette Roofing, Inc. Butch's Repair Car Quest of Stillwater Century Power Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Company Gopher State One -Call Greeder Electric Hawkins Water Treatment Henry & Associates Holiday Station Stores Instrumental Research Lawn Green, Inc. Leef Bros., Inc. Jim McKnight, Secretary Menards Stillwater Miller Excavating Minnesota Department of Health National Waterworks Plant & Flanged Equipment Co. Salaries, Labor May 16 -29 '04 Union Back -pay Jan 1 -May 29 '04 Salaries, Labor May 30 -June 12 '04 Withholding Tax Federal June '04 FICA dues for June '04 Medicare dues for June '04 Withholding Tax State June '04 PERA dues for June '04 Employee Share Hospitalization Dental Premium Dues for July Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Mulch Shop Supplies Blue Cross Blue Shield Premium Repairs at #11 Roofing Repairs GOF all Trucks Oil, Couplings Lens Flu Shot — Knowles, Pay Agent Fees Sales Tax June Tapping Supplies, Corps, Mega Lugs Location Requests Repairs at Sunrise Avenue Acid, Chlorine Hydrant Markers Gasoline Water Samples Lawn Care Uniforms Sundry Expense Dehumidifier Limerock Minnesota Test Fees Meters and Supplies Materials at #11 6,667.53 2,323.80 7,396.62 2,127.87 3,075.90 719.42 916.94 2,686.96 411.30 165.60 120.00 2,050.00 16.00 65.00 127.81 337.11 5,061.50 208.00 1,106.30 229.59 10.82 6.53 393.25 556.00 1,252.36 566.95 146.00 752.37 233.90 465.71 127.50 486.06 182.33 419.09 191.37 28.89 7,256.00 8,05 8.63 370.00 Praxair Distribution Quill, Inc Qwest, Inc. Sprint Stillwater, City of T K D A Engineering Val -Matic Valve & Manufacturing Verizon Wireless Xcel Energy Rental CO 2 Tank Office Supplies Telemeter Circuits, Phones Long Distance Principal & Interest GO Bond '00 Engineering Services Throttle Device at Olive Street Cellular Phone Power, Gas, Lights 8.17 98.36 722.77 2.17 11,698.96 191.22 98.29 8.74 5,533.46 $75,679.15 Stillwater, Minnesota August 11, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, August 11, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman and Mark Wahl of Lake Elmo. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the July 14, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1329 was approved for payment. Tom Corman reported on the continuing construction in the Dutchtown and Macey Way areas of the City. Tom also made the Board aware of the repair of a watermain leak on Second and Wilkins Street. Tom informed the Board that new tires for two of our trucks and a small snow blower should be purchased before winter. Manager McKnight reported that accounts receivable were -$2,518.02, with the actual amount being $131,588.65. This is $25,000.00 higher than one year ago, and that 93 shut off notices were mailed for over $10,000.00. Manager McKnight also informed the Board of a billing error resulting in a $7,650.00 refund to Liberty Homeowners Association. The refund goes back to August 2002 when the accounts were originally turned on. Commissioner Rheinberger brought up the process of residences that hook to City sewer but not City water. Manager McKnight said that there are four or five cases like this in town and that we read water meters hooked to their wells and send the information to the City for billing purposes. Also discussed was the passing of a resolution to make people hook up to water if it is available. Manager McKnight is working on this and should have something ready for the next Board meeting. Commissioner Rheinberger also asked about a rate increase and was informed that after the October billing we would have a better idea of what the financial situation is and if rates were to increase it would most likely be after January 1, 2005. Commissioner Rheinberger mentioned the lack of water flowing into Mrs. Aiple trout pond on North Main Street. This has slowed considerably when the new watermain to Dutchtown was put into service because of a 50,000 gallon per day leak that was on the old main. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: RESOLUTION NO. 1329 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2246 Payroll No. 2247 Payroll No. 2248 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefits Ace Hardware and Paint Appletree Institute Arrow Building Center Banyon Data Systems Business Forms & Accounting Sys Butch's Repair Century Power Equipment Commissioner of Revenue Gopher State One-Call Greeder Electric Hawkins Water Treatment Holliday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Liberty Homeowners Assn MII Life National Waterworks Office Max Praxair Distribution Qwest, Inc. Certificate Checks Salaries, Labor June 13 — 26 '04 Salaries, Labor June 27 — July, 10 '04 Withholding Tax Federal July '04 FICA dues for July '04 Medicare dues for July '04 Withholding Tax State for July '04 PERA dues for July '04 Employee Share Hospitalization Dental Premium Union Dues Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Lumber Fund Accounting Support Office Supplies Brakes '00 Chevrolet Fuel Pump, Bumper, Filter Sales Tax for July '04 Location Requests Repairs at Sunrise Avenue Acid, Chlorine, Chorine Pump at #8 Gasoline Water Samples Uniforms Refund — Overcharge on Irrigation Systems Life Insurance Chamber Office Supplies New CO Tank & Rental Fee Telemeter Circuits & Phones 1,318.26 6,741.21 6,707.61 2,153.36 2,851.70 666.92 922.60 2,311.53 188.00 198.72 120.00 2,150.00 16.00 65.00 355.98 5,061.50 19.53 695.00 156.56 492.99 264.91 1,479.00 621.00 73.00 1,297.79 447.65 127.50 198.23 7,650.00 81.60 209.61 44.71 56.94 723.50 Sprint Stillwater, City of Twin City Garage Door Company Verizon Wireless Xcel Energy Long Distance Fees Principal & Interest GO Bond '00 Repairs on Garage Door at Office Cellular Phone Power, Gas, Lights 5.69 11,698.96 344.91 8.75 7,395.88 $65,922.10 Stillwater, Minnesota September 8, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, September 8, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Carman. Commissioner Thompson questioned the reference in the minutes regarding the connecting of city sewer and water that was discussed at the last meeting. Manager McKnight explained that it would be taken care of with Resolution No. 1331 today. Therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the August 11, 2004 regular meeting were approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1330 was approved for payment. Tom Corman reported on the Dutchtown sewer and water project, with phase three beginning shortly and Orrin Thompson's continuing construction on Macey Way. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye", Commissioner Rheinberger, voting "Nay" Resolution No. 1331 is hereby adopted. The following items were discussed with no further action taken: 1. Account receivable balance as of August 31, 2004 was -$51,590.98, the actual amount is $85,065.14. This figure is $15,000.00 higher than last years. 2. Manager McKnight will have a preliminary 2005 Caption Outlay budget prepared for the next meeting for the Board to look over. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1330 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2249 Payroll No. 2250 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Arrow Building Center Banyan Data Systems Brochman Blacktopping Chris Amdahl, Locksmith Commissioner of Revenue Davies Water Equipment Fred's Tire Gopher State One-Call Hawkins Water Treatment Holiday Station Stores Instrumental Research Jerry's Auto Body Lawn Green, Inc. Leef Bros., Inc. Menard's Stillwater Miller Excavating National Waterworks Postmaster, Stillwater Praxair Distribution Qwest Sprint Stillwater, City of Salaries, Labor July 11-24 '04 Salaries, Labor July 25 — Aug 7 '04 Withholding Tax Federal Aug '04 FICA dues for Aug '04 Medicare dues for Aug '04 Withholding Tax State Aug '04 PERA Dues for Aug '04 Employee Share Hospitalization Dental Premium Dues for Sept '04 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Wood, Supplies Fix Assets Support Blacktopping - Wilkins & Second St Keys Sales Tax for Aug '04 Corp, Flares Tires — 2000, 2003 Pickups, Tire Repair Location Requests Acid, Chlorine Gasoline Water Samples Door Repair — 99 GMC Fertilizer on Yards Uniforms Shop Supplies Trucks, Backhoe — Second & Wilkins Streets Meter Supplies Permit #538, Stamps Rental CO Tank Telemeter Circuits, Phones Long Distance Principal & Interest GO Bond '00 6,644.61 6,623.76 2,078.86 2,646.86 619.02 878.01 2,295.37 188.00 198.72 120.00 2,250.00 16.00 65.00 304.07 5,061;50 19.82 395.00 1,350.00 74.39 841.00 1,381.59 993.69 520.95 2,273.66 475.18 127.50 167.59 486.06 165.49 77.79 1,366.23 188.08 1,223.00 8.17 723.19 6.63 11,698.96 T K D A Engineering Verizon Wireless Xcel Energy First State Bank & Trust Wellhead Protection Cellular Phone Power, Gas, Lights Investment CD 18 Mo. @ 2.60% 28.07 8.76 7,529.92 $62,120.50 100,000.00 $162,120.50 RESOLUTION NO. 1331 Resolved by the Board of Water Commissioners, of the City of Stillwater, that effective September 8, 2004, any building within the city which has city water available to it must connect to the city water system if and when they connect to the city sewer system, or upon a sale or transfer of title to the property. Any new building built within the city, which is on property that has city water service available must have its plumbing facilities connected to the water system upon construction. Attest: Secretary /s/ President Stillwater, Minnesota October 13, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, October 13, 2004 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the September 8, 2004 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1332 was approved for payment. Tom Corman reported on hydrant flushing, the Dutchtown area project, Orrin Thompson's development and a watermain leak on Wildpines Lane that was repaired. Manager McKnight explained the 2005 Capitol Outlay budget that the Board had received. Each item was discussed, and the Board will take no action on this until the full 2005 budget is presented for review at the November meeting. Manager McKnight was approached by the employees and asked to bring up the possibility of them receiving comp time instead of pay for working overtime hours. After much discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye, comp time will be allowed on a six (6) month probationary period effective October 17, 2004, a cap of forty (40) hours will be set and time off is at the discretion of the Manager. Tom Corman asked the Board about getting winter jackets, updating windows and siding at our pumphouses and a computer link with the City for the watermain base map. The Board informed Tom that these items should be discussed with the Manager and then brought to the Board. The Board was informed that the accounts receivable balance for September 30, 2004 was -$99,796.55. The actual amount is $54,179.86. This is $6,000.00 higher that last years. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: RESOLUTION NO. 1332 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION PayroliNo. 2251 Payroll No. 2252 MN AWWA Holiday Inn & Suites Owatonna Payroll No. 2253 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefit Solutions Ace Hardware and Paint Action Rental Appletree Institute Banyon Data Systems Brochman Blacktopping Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Gopher State One-Call Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Len's Family Foods Lortondata McGarry-Kearney Agency Miller Excavating Minnesota Department of Health National Waterworks Postmaster, Stillwater Praxair Distributing Salaries, Labor Aug 8-21 '04 Salaries, Labor Aug 22-Sept 4 '04 Conference — Corman AWWA Conference — Corman Salaries, Labor Sept 5-18 '04 Withholding Tax Federal Sept '04 FICA dues for Sept '04 Medicare dues for Sept '04 Withholding Tax State Sept '04 PERA dues for Sept '04 Employee Share Hospitalization Dental Premium Dues for Sept '04 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Rental Fee on Saw Blue Cross Blue Shield Premium Utility Billing Support Blacktopping - Wildpines Lane Fuel Stabilizer Lawn Mower Repairs Sales Tax for Sept '04 Brass, Corp Stops Location Requests Repairs at #11 and at Office Acid, Chlorine Gasoline Water Samples Uniforms Supplies Zip Code Update Yearly Policy Backhoe, Trucks, Limerock Wildpines Lane Minnesota Test Fees Tapping Machine — Power Handle #10 Envelopes Rental CO Tank 6,581.59 6,735.70 180.00 246.39 6,856.43 3,162.23 4,007.38 937.20 1,337.35 3,461.68 188.00 198.72 120.00 3,375.00 16.00 65.00 214.92 104.38 5,061.50 695.00 800.00 11.96 88.42 791.00 2,539.55 424.35 314.00 2,753.08 470.81 153.00 232.76 38.24 42.00 36,817.11 2,502.88 7,256.00 2,561.48 199.00 8.17 Qwest S & T Office Products Sprint Stanley, Ken Stillwater, City of T K D A Engineering Verizon Wireless Xcel Energy Telemeter Circuits, Phones Office Supplies Long Distance Boots Principal & Interest GO Bond '00 Wellhead Protection, Leak Detection Cellular Phone Power, Gas, Lights 725.74 178.59 8.17 152.15 11,698.96 13,710.08 10.06 6,577.39 $134,609.42 Stillwater, Minnesota November 10, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 10, 2004 at 8:45 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the October 13, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1333 was approved for payment. Tom Corman reported on a hydrant replacement and two water leaks. Also the flushing has been completed and the Dutchtown sewer and water installation is coming to an end. Manager McKnight discussed the 2005 revenue, expenditure, and capitol outlay budget with the Board. After discussion, the Board will look the budget over and take action at the December meeting. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the depositories for the Board in 2004 are as follows: Wells Fargo Bank US Bank First State Bank & Trust Jennings Bank Central Bank Eagle Valley Bank Lake Elmo Bank On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the following dates are set for the 2005 Board meetings. All meetings will begin at 9:00 A.M. January 12th February 9th March 9th April 13th May 11th June 8th July 13th August 10th September 14th October 12th November 9th December 14th President O'Brien suggested that all future Board meetings begin at 9:00 A.M. This was agreeable to everyone starting with the December 2004 meeting. Tom Corman informed the Board that his six- month probationary period for Foreman was over November rt, 2004. Therefore on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Tom Corman is named permanent Foreman of the Board of Water Commissioners. The following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 2004 is $59,344.77. The actual amount is $204,810.30. This is $7,000.00 higher than last years. 2. The Christmas party is set for Friday, December 10, 2004 at the Stillwater Depot. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1333 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2254 Payroll No. 2255 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NCPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Butch's Repair C C P Industries Car Quest of Stillwater Century Power Equipment City of Stillwater Clarey's Safety Equipment Commissioner of Revenue Davies Water Equipment Gopher State One-Call Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Key' Well Drilling Leef Bros., Inc. McGarry-Kearney Agency MII Life, Inc. Miller Excavating, Inc. National Waterworks Postmaster, Stillwater Praxair Distribution Quantum Digital Services Qwest S&T Office Products Salaries, Labor Sept 19-Oct 2, '04 Salaries, Labor Oct 3-16, '04 Withholding Tax Federal Oct '04 FICA dues for Oct '04 Medicare dues for Oct '04 Withholding Tax State Oct '04 PERA dues for Oct '04 Employee Share Hospitalization Dental Premium Dues for Nov '04 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Service Call At Office GOF — All Trucks Rolled Towels New Headlamp Repairs on Lawnmower Street Construction Fees, Dutchtown Street Project Hip Boots — Stanley Sales Tax for Oct '04 Corp Stops, Pressure Reducing Valves Location Requests Acid, Fluoride Tester Gasoline Water Samples Service Call at Fourth Street Uniforms Bond Renewal Life Insurance Install New Hydrant — 2' St. N @ Walnut Hydrant, Meter Supplies, Meters Stamps — 100 $.37 Rental on CO Tank Office Supplies Telemeter Circuits, Phones Office Supplies 7,000.84 6,699.09 2,182.42 2,743.48 641.62 922.84 2,378.21 188.00 198.72 120.00 2,350.00 16.00 65.00 209.43 5,061.50 335.00 165.74 127.22 8.51 664.73 273,537.37 119.34 2,174.00 1,076.28 441.60 706.72 497.06 127.50 100.00 165.49 150.00 86.40 1,357.28 8,387.68 37.00 7.97 85.01 722.75 50.58 Stillwater, City of T K D A Engineering Tibbetts, Jim Verizon Wireless Xcel Energy Principal & Interest GO Bond '00 Leak Detection, Safety Boots Cellular Phone Power, Gas, Lights 11,698.96 218.25 160.65 8.73 4 748.28 $338,743.25 Stillwater, Minnesota December 8, 2004 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday December 8, 2004 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. Also present were Tom Corman and Mike Downs. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the November 10, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1334 is approved for payment with the addition of a bill from Ohio Casualty Group in the amount of $1,895.62. Mike Downs was present to request a 1" private line to serve a house he is constructing at 215 Moore St. W. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" seeing how there is no water service available in Moore Street, Mike Downs is allowed to run a 1" private water line from the Fourth Street watermain to serve his home at 215 Moore St. W. along a 10 foot easement from Fourth Street. Tom Corman reported on one main leak, the rap up of the Dutchtown project and general work being done by the crew. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the designated fund balance set for December 31, 2004 is $500,000.00. This will be for the construction of a new well to serve future consumers. Manager McKnight explained the 2005 Capitol Outlay, Revenue, and Expenditure budgets to the Board. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the 2005 Capitol Outlay budget as presented was approved. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the 2005 Expenditure budget was approved as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye, the 2005 Revenue budget was approved as presented. Discussion was held regarding the Boards current policy of tapping watermains in the City. By eliminating this practice in new developments that come into the City we will free up manpower to do other jobs and avoid the hiring of an additional employee. Therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", effective immediately, the Stillwater Water Department will no longer tap watermains for new developments that come into the City. We will continue to do the various taps around town required by contractors doing repairs, etc. Kellie Knowles 2005 salary was discussed. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", effective December 26, 2004, Kellie Knowles wage for 2005 will increase $1,248.00 for the year, which is a $.60 per hour increase, the same as the union members will receive. The following items were discussed, with no action taken: 1. Accounts receivable balance as of November 30, 2004 was $28,879.33. The actual amount is $131,284.53. This is $2,000.00 higher than last year. 2. Phase 1 of our wellhead protection plan has been sent into the State Health Department for review. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1334 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2256 Payroll No. 2257 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Brochman Blacktopping Buberl Recycling & Compost Butch's Repair Century Power Equipment City of Stillwater Commissioner of Revenue Davis Water Equipment Gopher State One-Call, Inc. Hawkins Water Treatment Henry & Associates Instrumental Research, Inc. Leef Bros., Inc. Jim McKnight Menard's Stillwater Miller Excavating Minnesota Conway National Waterworks Postmaster, Stillwater Praxair Distribution Quill, Inc. Qwest Springborn Heating & Air Stillwater, City of T K D A Engineering Salaries, Labor Oct 17-30 '04 Salaries, Labor Oct 31 — Nov 13 '04 Withholding Tax Federal Nov '04 FICA dues for Nov '04 Medicare dues for Nov '04 Withholding Tax State Nov '04 PERA dues for Nov '04 Employee Share Hospitalization Dental Premium Dues for Dec '04 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Bleu Cross Blue Shield Premium Blacktopping — 2 Jobs Waste Removal Repairs on Welder & Compressor Blades Agent Fees, Payroll Update Sales Tax for Nov '04 Ball Valves, Brass Location Requests Acid, Chlorine Repair Clamps Water Samples Uniforms Sundry Expense Outside Lights Backhoe, Trucks — 3 Jobs Annual Fire Extinguisher Inspection Parts for Tapping Machine, Meter Supplies Permit #538, Stamps Rental on CO Tank Office Supplies Telemeter Circuits, Phones Repairs at Pumphouse #6 Principal & Interest GO Bond '00 Wellhead Protection $6,481.22 6,472.01 1,998.76 2,600.38 608.12 846.18 2,255.58 188.00 198.72 120.00 2,350.00 16.00 65.00 202.37 5,239.00 3,487.00 66.00 621.21 26.57 902.50 471.00 523.58 374.90 904.75 411.07 127.50 165.49 199.20 83.67 4,672.18 149.45 204.14 1,123.00 8.17 100.09 722.36 484.10 11,698.96 1,928.67 Verizon Wireless Xcel Energy Cellular Phone Power, Gas, Lights 8.28 3,573.97 $62,679.15