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Home My WebLink About2005-01-12 to 2005-12-14 Water Board MINStillwater, Minnesota January 12, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, January 12, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the December 8, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, both voting "Aye ", Resolution No. 1335 was approved for payment. Tom Corman reported on one main leak and two service leaks in the past month. He also informed the Board of getting all winter equipment ready for the season. Manager McKnight informed the Board that effective January 5, 2005 employee Kenneth Stanley had left the Water Departments employment. Discussion was held regarding hiring a replacement for him and it was decided to go with applications already on file. Candidates will be interviewed this week and we hope to hire someone with a February 1, 2005 starting date. President O'Brien brought up a conversation he had with a citizen regarding Commissioners Rheinbergers term on the Board seeing that he is no longer a Council person. There was much discussion and in the end we concluded that Commissioner Rheinberger will serve until his term expires in 2007 and at that time he may reapply for a new term if he wishes. Accounts receivable balance as of December 31, 2004 was - $39,202.92. The actual amount is $69,297.52. This is the same amount as last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1335 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2258 Ohio Casualty Group Payroll No. 2259 Stillwater Depot Payroll No. 2260 Payroll No. 2261 US Bank Stillwater US Bank Stillwater Soc Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN- NCPERS Group Life Secure Benefit Systems Able Hose & Rubber Ace Hardware and Paint Appletree Institute Automatic Systems Company Car Quest of Stillwater Commissioner of Revenue Davies Water Equipment Co. Fred's Tire Gopher State One -Call Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc Minnesota Department of Health National Waterworks Ohio Casualty Group Postmaster, Stillwater Praxair Distribution, Inc. Quantum Digital Imaging Quill, Inc. Qwest Longevity Checks Dec 1 '04 — Nov 30 '04 Work Comp Audit '04 Salaries, Labor Nov 14 — 27 '04 Misc Expense Salaries, Labor Nov 28 — Dec 11 '04 Unused Sick Leave Jan 1 '04 — Dec 31 '04 Withholding Tax Federal Dec '04 FICA dues for Dec '04 Medicare dues for Dec '04 Withholding State Dec '04 PERA dues for Dec '04 Employee Share Hospitalization Dental Premium Dues for Jan '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Hoses Shop Supplies Blue Cross Blue Shield Premium Service Call at #11 Wrenches, Clamps Sales Tax for Dec '04 Safety Vests, Brass New Tire for '02 Chevrolet Location Requests Acid, Chlorine Repair Clamps Gasoline Water Samples Uniforms Minnesota Test Fees Meters, Wire Work Comp Audit '05 Stamps Rental on CO Tank and New Tank Office Supplies Office Supplies Telemeter Circuits, Phones 6,413.32 1,895.62 6,582.65 938.20 6,372.27 3,233.97 4,603.49 4,435.04 1,037.22 1,734.42 3,342.99 188.00 212.70 120.00 2,350.00 16.00 65.00 108.31 465.27 5,087.00 1,040.24 23.81 145.00 437.72 200.87 265.65 447.87 139.50 796.53 127.50 198.23 7,256.00 1,296.95 1,492.89 70.00 62.23 239.92 132.93 722.33 SafeAssure Consultants Specialty Contracting Springborn Heating & A/C Sprint Stillwater, City of Stillwater Motor Company T K D A Engineering Twin City Garage Door Co Verizon Wireless, Inc. Xcel Energy OSHA Safety Training New Garage Door Opener — 3rd St Service Call at Office & #10 Long Distance Principal & Interest CG Bond "00 New Battery for Dump Truck Leak Detection, Wellhead Protection Repairs at Office Cellular Phone Power, Gas, Lights 2,082.00 380.00 304.30 6.41 11,698.96 78.71 3,130.08 95.00 8.28 4,511.61 $86,592.99 Stillwater, Minnesota February 9, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday February 9, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the January 12, 2004 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye, Resolution No. 1336 was approved for payment. Tom Corman reported on two main breaks and one service that froze in the past month. Also we have one person on a by -pass until the spring. Trees have been removed from the Tower Drive tank area, Terra Springs has three buildings turned on and that the Liberty area is completely full. Tom also introduced our new employee Andy Straus to the Board. Manger McKnight explained the 2004 pumping reports to the Board and answered their questions regarding it. Three bids were received for the purchase of two trucks, they were as follows: Stillwater Motors $40,550.00 Less trade -ins 14,500.00 Net 26,000.00 Stillwater Ford $42,542.60 Less trade -ins 13,500.00 Net 29,042.60 Routson GMC $43,177.86 Less trade -ins 12,000.00 Net 31,177.86 After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Stillwater Motors is awarded the bid for two trucks at a net cost of $26,000.00. Two bids were received for the replacement of windows at the Olive Street and Fourth Street stations, they were as follows: J B Contracting $ 7,400.00 for Crestline windows $10,924.00 for Andersen windows Barton Construction $ 8,100.00 for Crestline windows After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, both voting "Aye, Commissioner Rheinberger abstaining because he owns Andersen stock, J B Contracting is awarded the bid for window replacement with Crestline windows for the bid price of $7,400.00. Manager McKnight informed the Board that he received a quote from Springborn Heating & Air Conditioning for the replacement of the small furnace that heats the office area at a price of $2,149.00. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Springborn Heating & Air Conditioning will replace the office furnace. The Board was informed the accounts receivable balance for January 31, 2005 were $19,160.17, with the actual amount being $133,400.02. This figure is the same as last years. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1336 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2262 Payroll No. 2263 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefit Systems Ace Hardware and Paint American Water Works Assn Ancom Communications, Inc. Armor Security, Inc Appletree Institute Bells Trucking Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Crimmins, John D N R Waters Gopher State One -Call Greeder Electric Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research, Inc Keys Well Drilling Company Leef Bros., Inc. Menards of Stillwater M1I Life, Inc. Miller Excavating National Waterworks Postmaster, Stillwater Praxair Distribution, Inc. Quill, Inc. Salaries, Labor Dec 12 -25 '04 Salaries, Labor Dec 26 '04 — Jan 8 '05 Withholding Tax Federal Jan '05 FICA dues for Jan '05 Medicare dues for Jan '05 Withholding Tax State Jan '05 PERA dues for Jan '05 Employee Share Hospitalization Dental Premium Dues for Jan '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Dues for 2005 Battery for Portable Radio Yearly Alarm Monitoring Blue Cross Blue Shield Premium Service Repair — Masters #16 -115 Truck Supplies Repairs on Snow Blower Sales Tax Jan '05 Boots Water Appropriation Fees Location Requests Service Call — Olive Street Acid Chlorine Repair Clamps Gasoline Water Samples Performance Check — All Wells Uniforms Filters Life Insurance Backhoe, Trucks — 3 Jobs Meters, Supplies Stamps Rental on CO Tank & New Tank Office Supplies 6,438.17 7,145.45 2,190.13 2,724.32 637.14 923.16 2,369.48 204.00 212.76 90.00 2,350.00 16.00 126.00 436.39 143.00 77.21 332.28 4,538.00 1,000.00 29.89 41.00 1,248.00 147.90 5,408.25 131.10 70.00 563.19 278.77 462.94 135.00 455.00 195.43 21.26 67.20 6,121.65 9,301.54 46.00 15.14 203.31 Qwest St. Croix Tree Service, Inc. Stillwater, City of T K D A Engineering Tri State Bobcat, Inc. Verizon Wireless Xcel Energy Telemeter Circuits, Phones Tree Removal — Tower Drive Principal & Interest GO Bond '00 Wellhead Protection, Leak Detection Parts for Bobcat Cellular Phone Power, Gas, Lights 722.57 383.40 11,338.96 1,924.83 57.15 11.46 5,899.29 $77,233.72 Stillwater, Minnesota March 9, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, March 9, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" the minutes of the February 9, 2005 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" Resolution No. 1337 was approved for payment. Commissioner Thompson questioned the payment to the State Treasurer for PERA and was told that this is the employee's retirement account. Manager McKnight explained a proposal from Automatic Systems Company for an update of our telemeter system for pump controls. This upgrade would put everything on to a computer and get rid of our current manual controls, which parts are getting hard to come by. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Automatic Systems Company will install a control system upgrade for a quoted price of $36,140.00. This item was budgeted for in 2005. Manager McKnight explained quotes received from Century Power Equipment for the replacement of our current riding and push lawnmowers. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Century Power Equipment will supply us with a new push mower for a price of $692.65 and a new riding lawn mower for a price of $6,470.94. These prices include the trade -in of our two old mowers. These items are also budgeted for in 2005. The budget also calls for the purchase of four chlorine scales at a price of $4,000.00. With this purchase, all of our pump stations will be equipped with scales and we will not be returning partially filled containers. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Manager McKnight can purchase the four scales. Manager McKnight informed the Board of a watermain leak that had been repaired on Sunday February 20th and that this repair will also include fixing a home owners retaining wall and yard in the spring. The Board was also made aware that Tom Corman and Andy Straus would be attending the Minnesota Section AWWA water school in April. Accounts receivable balance for February 28, 2005 was - $33,082.30. The actual amount is $101,385.39. This figure is $7,000.00 higher than last years. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest: - Secretary RESOLUTION NO. 1337 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2264 Payroll No.2265 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Wisconsin Department of Revenue Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Banyon Data Systems Business Forms & Accounting Sys Butch's Repair Car Quest of Stillwater City of Stillwater Commissioner of Revenue Corman, Tom Davies Water Equipment Company Electrical Mechanical Services Fire Guard Sprinkler Service Gopher State One -Call, Inc. Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Miller Excavating Minnesota AWWA National Waterworks Postmaster, Stillwater Praxair Distribution, Inc. Quill, Inc Qwest Salaries, Labor Jan 9 -22 '05 Salaries, Labor Jan 23 — Feb 5 '05 Withholding Tax Federal Feb '05 FICA dues for Feb '05 Medicare dues for Feb '05 Withholding Tax State Feb '05 PERA dues for Feb'05 Withholding Tax — Wisconsin Feb '05 Employee Share Hospitalization Dental Premium Dues for Feb '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium School — Knowles Utility Bills GOF — All Trucks Battery for Air Compressor Right of Way Permits Sales Tax Feb '05 Safety Boots Copper & Fittings Repairs at Tower Drive Station Annual Fire Sprinkler Inspection Location Requests Garage Fan & Repairs Chlorine Tablets Gasoline Water Samples Uniforms Trucks, Backhoe, Limerock — Grove Street Water School — Corman, Straus Meter Supplies Permit #538, Stamps Rental CO Tank Office Supplies, Fax Machine Telemeter Circuits, Phones 6,457.33 5,851.19 1,972.36 2,502.58 585.28 838.56 2,179.40 17.11 204.00 141.74 90.00 2,350.00 16.00 127.00 338.01 5,788.00 70.00 748.09 329.01 82.19 2,810.00 384.00 118.15 1,451.28 255.00 190.00 195.85 650.00 88.36 392.69 144.00 245.60 2,481.23 250.00 584.09 849.00 15.14 315.45 722.86 Roettger Welding Selander, Dag Springborn Heating & A/C Sprint Stillwater, City of T K D A Engineering Tri State Bobcat, Inc. Verizon Wireless Xcel Energy First State Bank & Trust Welding Curb Box Stainless Steel Curb Box Key New Furnace at Office Repairs at Olive Street Long Distance Principal & Interest GO Bond '00 Engineering, Wellhead Protection. Locating Parts for Bobcat New Cellular Phone, Service Power, Gas, Lights Investment 12 Mo. @ 3.05% 27.50 120.00 2,258.49 10.81 11,698.96 710.75 67.83 69.62 5,340.58 $63,135.09 100,000.00 $163,135.09 Stillwater, Minnesota, April 13, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday April 13, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the March 9, 2005 regular meeting were approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1338 was approved for payment. Manager McKnight reported that in the past month chlorine scales have been installed at the remaining pump houses, windows have been replaced at Olive and Fourth Street stations, two new trucks have arrived and that we repaired a service leak on Hill Street. Two quotes were received for the replacement of the retaining wall at the Fourth Street station. Bailey Construction for $3,500.00 and Junker Landscaping for $5,500.00. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Bailey Construction is awarded the job of replacing the retaining wall at the Fourth Street station for a price of $3,500.00. Manager McKnight informed the Board that Kellie Knowles computer has burnt out. Also that in six months our meter reading equipment will need an operating system upgrade. Because Kellie's computer is no good, two new computers and accessories have already been ordered. The total price for both is $2,800.00. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye, this purchase is hereby authorized and this motion will ratify the purchase. Manager McKnight asked the Board to promote Tom Corman to Supervisor of Distribution. This is the same position that Jim Tholen held while employed with the Board. Tom has been doing this job for the past year and things are working smoothly. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", effective May 1, 2005 Tom Corman will be promoted to Supervisor of Distribution. Commissioner Rheinberger questioned the replacement of sidewalk at 814 Willard Street W. Manager McKnight informed him that the sidewalk would be replaced by Miller Excavating who did the repair work for the homeowner this spring. Accounts receivable balance for March 31, 2005 were - $56,243.06, with the actual amount $63,714.18. This figure is $3,500.00 higher than last year. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1338 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowell and warrants ordered drawn on the Treasurer for the sev'e'ral amounts, viz: NAME DESCRIPTION AMOUNT Payroll No. 2266 Salaries, Labor Feb 6 -19 `05 Salaries, Labor Feb 20 — Mar 5 `05 Salaries, Labor Mar 6 -19 `05 Withholding Tax Federal Mar `05 FICA dues for Mar `05 6,426.87 Payroll No. 2267 7,141.83 6,643.44 Payroll No. 2267 US Bank Stillwater 3,299.50 4,076.88 US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont Medicare dues for Mar `05 953.48 Commissioner of Revenue Withholding Tax State Mar `05 PERA dues for Mar `05 1,203.31 3,528.93 State Treasurer Wisconsin Dept of Revenue Withholding Tax WI Mar `05 Employee Share Hospitalization Dental Premium 223.97 204.00 248.21 Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Dues for Mar `05 90.00 Nationwide Retirement Solutions Deferred Compensation Plan Life Insurance — Tibbetts 3,625.00 16.00 MN -NPERS Group Life Secure Benefit Systems Flexible Spending Accounts By -Pass Hose Shop Supplies Blue Cross Blue Shield Premium 127.00 85.97 585.56 5,163.00 Able Hose & Rubber, Inc Ace Hardware and Paint Appletree Institute Automatic Systems Company Service Call at #11 275.00 Century Power Equipment Tire for Trailer 79.88 Clarey's Safety Equipment Fire Boots 120.70 Commissioner of Revenue Sales Tax for Mar `05 314.00 Delta Dental Dental Plan 35.39 Department of Labor & Industry Pressure Tank Fee 10.00 Gopher State One -Call, Inc. Location Requests Service Call at #10 122.85 245.00 Greeder Electric Hawkins Water Treatment Chlorine, Acid, Scales Gasoline 4,432.34 314.36 Holiday Station Stores Instrumental Research, Inc. Water Samples th ( & Olive Sts 135.00 7,400.00 J B Contracting LarsonAllen, Inc. 2004 Audit 8,956.00 Leef Bros., Inc. Uniforms 198.23 Len's Family Foods Supplies 60.76 Line -X of Stillwater Bed Liners on 2 Chev Trucks 1,265.22 Menard's Stillwater Wood for Laurel Street 463.78 Miller Excavating, Inc. Backhoe, Trucks — 687 Hill St Minnesota Test Fees 1,892.59 7,256.00 Minnesota Department of Health National Waterworks Meter Supplies 123.27 Office Max Office Supplies 10.11 Plant and Flange Equip Company Service Call at #11 796.13 Postmaster, Stillwater Presort Fees, Stamps 196.00 Praxair Distribution, Inc. CO Tank and Rental 13.86 Owest Telemeter Circuits, Phones 722.85 Sensus Metering Systems Yearly Support Fee Long Distance Fees Principal & Interest GO Bond `00 1,000.00 7.15 11,698.96 Sprint, Inc. Stillwater, City of Stillwater Motors 2 New Chevrolet Trucks 24,669.26 Straus, Andy Safety Boots 161.50 T K D A Engineering Leak Detection, Wellhead Protect 417.95 Verizon Wireless Cellular Phone 10.54 Xcel Energy Power, Gas, Lights 4.242.45 $121,290.08 Stillwater, Minnesota, May 11, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday May 11, 2005 at 9:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the April 13, 2005 were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1339 was approved for payment. Tom Connan reported that all the spring start up work has been completed, the North Hill project is being finished and that the fire sprinkler service into St. Michael's old convent will be done this week. The Board received a letter from Marshall Erdman & Associates regarding the water service for the new Stillwater Medical Office building on Curve Crest Blvd. They are requesting to run a 4" domestic service off the 8" fire service inside the office building. Currently only a 2" service is allowed off an 8" line. After much discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", on Manager McKnight's recommendation, a 4" domestic water service will be allowed off the 8" fire sprinkler line to serve the Stillwater Medical Office building. Manager McKnight distributed the 2004 audit report from LarsonAllen Consultants. The Board will look the report over and comment on it at the next Board meeting. Commissioner Thompson's term expires on June 30, 2005 therefore, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight is instructed to send a letter to the City Council requesting the reappointment of Bob Thompson to the Board of Water Commissioners for a three year period. The following items were discussed with no action taken: 1. Accounts receivable balance for April 31, 2005 was - $39,282.87. The actual amount is $123,640.94. This is $7,000.00 higher than last year. 2. 200 shut off notices were mailed May 5th for over $30,000.00. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye "; the meeting was adjourned. Attest ''- Secretary RESOLUTION NO. 1339 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2269 Payroll No. 2270 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Wisconsin Dept of Revenue Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Ancom Communications Appletree Institute Armor Security, Inc. Arrow Building Center Brochman Blacktopping Buberl Black Dirt, Inc. Buberl Recycling, Inc. C C P Industries Car Quest of Stillwater Century Power Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Co. Dell Marketing L P Emergency Automotive Tech, Inc. Fox Valley Systems Fred's Tire Gopher State One Call, Inc. Greeder Electric Holiday Station Stores Instrumental Research, Inc. Lawn Green, Inc. Leef Bros., Inc. Menards of Stillwater Salaries, Labor Mar 20 — Apr 2 `05 Salaries, Labor Apr 3 — 16 `05 Withholding Tax Federal Apr `05 FICA dues for Apr `05 Medicare dues for Apr `05 Withholding Tax State Apr `05 PERA dues for Apr `05 Withholding Tax WI for Apr `05 Employee Share Hospitalization Dental Premium Dues for Apr `05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Install Radios in 2 New Trucks Blue Cross Blue Shield Premium Annual Inspection Building Supplies Blacktopping — 4 Jobs Black Dirt Recycling Waste Rolled Towels, Scrimdrys Splash Guards New Lawnmowers, Oil, Belts Right of Way Permits Sales Tax for Apr `05 Brass and Supplies Two New Computers Beacons for Two New Trucks Marking Paint Tire Repair Location Requests Service Call at Office Gasoline Water Samples Lawn Care Uniforms Window Blinds 6,679.56 6,569.96 2,139.56 2,684.94 627.94 789.39 2,335.73 141.38 204.00 212.76 90.00 2,450.00 16.00 127.00 359.79 554.69 5,163.00 208.74 24.14 2,614.00 85.20 54.50 474.45 26.53 7,286.42 750.00 1,075.00 555.44 2,713.67 127.76 70.02 18.32 191.70 223.00 518.45 144.00 481.01 168.63 138.24 MII Life, Inc Miller Excavating MTL Distributing, Inc. National Waterworks Office Max Praxair Distribution Quantum Digital Imaging Quill, Inc. Qwest Roettger Welding, Inc. Sensus Metering Systems St. Croix Tree Service Stillwater Sign Company Stillwater, City of Verizon Wireless Xcel Energy Life Insurance Trucks, Backhoe, Croixwood Blvd Irrigation System Parts Meters, Supplies Office Supplies Rental on CO Tank Installation of New Computers Office Supplies Telemeter Circuits, Phones Welding Repair Repair on Metering Reading Gun Stump Removal Lettering on Two New Trucks Principal & Interest GO Bond `00 Cellular Phone Power, Gas, Lights 105.60 1,037.00 79.52 8,287.56 29.68 15.14 300.87 53.84 723.74 20.00 230.12 79.88 640.00 11,698.96 8.30 3,144.96 $75,550.09 Stillwater Minnesota June 8, 2005. Regular Meeting: The regular meeting of the Board of Water Commissioner was held on Wednesday, June 8, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of May 11, 2005 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded the Commissioner Thompson, all voting "Aye ", Resolution No. 1340 was approved for payment. On motion of Commissioner Rheinberger, duly seconded the Commissioner Thompson all voting "Aye ", the payment to Metro Sales for a new copier is hereby ratified. Tom Corman reported on the start up of the South Fifth St. reconstruction, the beginning of the meter reading, Orrin Thompson's 8th addition and some graffiti that had been applied to our Sunrise station and Lilly Lake tank. The Board reviewed the 2004 audit report and after some discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye, the annual report for 2004 was approved as submitted. The Secretary will transmit a copy of said report to the City Clerk as provided in Article XII, Section 12 of the City Charter. Manager McKnight received notice from the DNR regarding the updating of our Water Emergency and Conservation Plans. This has to be finished by October 2006. The original plan was done in 1996 and has to be updated every ten years. The cost of the first plan was $7,600.00. T K D A Engineering has proposed to do the update for a fee not to exceed $5,300.00. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", T K D A Engineering will prepare the update for a cost not to exceed $5,300.00 The Board was informed that Andy Straus was getting married on June 18th and seeing how he just began working for us has no vacation time accrued. He is requesting one week off without pay for his honeymoon. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Andy Straus is allowed one week off without pay for his honeymoon. Manager McKnight informed the Board that because of an illness in the office he has gotten someone to come in and work four hours a day for one week. He said that this should be a temporary situation and was asking the Board what rate of pay this person should receive. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger. All voting "Aye ", this person will be paid $14.00 per hour. The accounts receivable balance for May 31, 2005 was - $71,173.20. The actual amount is $72,955.04. This figure is $3,000.00 lower than last year. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner, all voting "Aye ", the meeting was adjourned. Secretary RESOLUTION NO. 1340 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2271 Payroll No. 2272 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Wisconsin Department of Revenue Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN-NPERS Group Life Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Bailey Construction Brochman Blacktopping Butch's Repair Century Power Equipment Co. Commissioner of Revenue Davies Water Equipment Department of Public Safety Gopher State One-Call Greeder Electric Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research, Inc. Keys Well Drilling Company Lake Elmo Sod Farm Leef Bros., Inc. Menard's Stillwater Metro Sales, Inc. Miller Excavating, Inc. National Waterworks Ohio Casualty Group Postmaster, Stillwater Salaries, Labor Apr 17-30 '05 Salaries, Labor May 1-14 '05 Withholding Tax Federal May '05 FICA dues for May '05 Medicare dues for May '05 Withholding Tax State May '05 PERA dues for May '05 Withholding Tax Wisconsin for May '05 Employee Share Hospitalization Dental Premium Dues for May '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Mulch Shop Supplies Blue Cross Blue Shield Premium Retaining Wall @ 4th St., Curb at Brick St Blacktopping — Hidden Valley @ Hillside G.O.F. — All Trucks Lawn Supplies Sales Tax for May '05 Brass Hazardous Chemical Fees Location Requests Service Call at Office Acid. Chlorine, Phosphate Brass & fittings Gasoline Water Samples Repairs at #11 Booster pump Sod Uniforms Socket Sets, Power Wrench New Copy Machine Backhoe, Trucks No Hill Meter Supplies, Meter Register Additional Insurance on Trucks Permit #538, Stamps 6,541.31 6,777.66 2,154.47 2,697.92 630.98 796.39 2,346.86 141.38 204.00 212.76 90.00 2,450.00 16.00 127.00 85.20 394.50 5,163.00 4,750.00 1,800.00 174.90 436.22 388.00 36.89 700.00 614.25 70.00 3,097.19 827.13 495.19 135.00 1,945.00 40.90 171.75 198.03 2,769.00 1,780.00 859.31 142.00 1,183.00 Praxair Distribution, Inc. Quantum Digital Quill, Inc. Qwest Sprint Stillwater American Legion Stillwater, City of T K D A Engineering Verizon Wireless Xcel Energy Rental on CO Tank Service Call on Computers Office Supplies Telemeter Circuits, Phones Long Distance Fees New Flag at Office Principal & Interest GO Bond `00 Wellhead Protection, Leak Detection Cellular Phone Power, Gas Lights 15.35 149.10 81.65 523.98 4.37 23.00 11,698.96 595.19 8.30 4994.73 $71,537.82 Stillwater, Minnesota, July 13, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday July 13, 2005 at 9:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the June 8, 2005 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1341 was approved for payment. Commissioner Thompson questioned the payment to Manager McKnight of $474.68 for Sundry Expense, he was told that it is to replenish the petty cash account which normally has a $500.00 balance. This account is used for postage, C.O.D.'S and other small purchases. Tom Corman reported that Andy Straus will complete his six -month probation period at the end of July. This mater will be taken up at the next board meeting. Tom also reported on the South Fifth Street and Olive Street reconstruction projects, Orrin Thompson's eighth addition and the Stillwater Clinic jobs. He also told the Board of two leaks that will be dug this month. Commissioner Rheinberger asked if anyone had seen the article in the Gazette regarding the Library Board requesting help from the Water Department in relocating a watermain in Mulberry Street for the Library addition. President O'Brien said Dick Huelsmann had talked to him about it and Commissioner O'Brien told him to get some figures and come to a board meeting. Manager McKnight said that he had spoken to the Library Board's president and told him that any action would have to come from the Water Board but that his position was the cost should be borne by the Library, seeing how the watermain is in the City street and has been in since 1881. No one has gotten back to Manager McKnight on this situation. The Board was informed that on June 21, 2005 the City Council reappointed Commissioner Thompson to a second three -year term on the Board. An election of officers was held for the Board of Water Commissioners, after much discussion, John Rheinberger nominated himself for President of the Board; Jim O'Brien also nominated himself for the position of President. After more discussion, on a two to one vote, John Rheinberger is the new President of the Board of Water Commissioners, with Bob Thompson serving as Vice President and Jim O'Brien as a Board member. The officers and appointments of Board members now stand as follows: President John Rheinberger Appointment expires June 30, 2007 Vice President Robert Thompson Appointment expires June 30, 2008 Member James O'Brien Appointment expires June 20, 2006 The Board was informed that the accounts receivable balance as of June 30, 2005 was - $155,409.39. The actual amount is $43,551.98. This is $4000.00 less than last year. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1341 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2273 Payroll No. 2274 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Department of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -NPERS Group Life Secure Benefit Systems Ace Hardware and Paint Abrahamson Nurseries Appletree Institute Century Power Equipment Commissioner of Revenue Goodin Company Gopher State One -Call Hawkins Water Treatment Instrumental Research Lawn Green, Inc. Leef Bros., Inc. Lortondata Jim McKnight, Secretary Minnesota Department of Health National Waterworks Northern Water Works Supply, Inc. Office Max Plant & Flanged Equip Co. Praxair Distribution, Inc. Salaries, Labor May 15 -28 `05 Salaries, Labor May 29 — June 11 `05 Withholding Tax Federal June `05 FICA dues for June `05 Medicare dues for June `05 Withholding Tax for June `05 Withholding Tax WI for June `05 PERA dues for June `05 Employee Share Hospitalization Dental Premium Dues for June `05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Shrubs Blue Cross Blue Shield Premium Filters, Oil Sales Tax for June `05 Pipe Dope Location Requests Acid, Regulator Water Samples Fertilizing Lawns Uniforms Zip Code Update Sundry Expense Minnesota Test Fees Coupling, Batteries Cable Assembly Office Supplies Valves at #11 Rental on CO Tanks 6,745.30 6,671.94 2,214.98 2,722.50 636.72 786.87 164.91 2,367.88 204.00 212.76 90.00 2,450.00 16.00 127.00 220.89 37.25 5,163.00 24.71 578.00 84.20 618.30 1,819.82 135.00 545.98 201.37 44.00 474.68 7,404.00 469.63 29.29 61.75 2,421.03 15.80 Quantum Digital Qwest Stillwater, City of T K D A Engineering Verizon Wireless Xcel Energy First State Bank & Trust Office Supplies Telemeter Circuits, Phones Principal & Interest GO Bond `00 Wellhead Protection Cellular Phone Power, Gas, Lights Investment 12 Mths @ 3.40% 46.46 921.63 11,698.96 1,532.42 8.30 5,500.10 $65,467.43 100,000.00 $165,467.43 Stillwater, Minnesota, August 10, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday August 10, 2005 at 9:00 A.M. All Commissioners were present. President Rheinberger presiding. Also present were Richard Huelsman and Lynne Bertalmio representing the Stillwater Library and Tom Abel from A & P Construction, the Library's general contractor. Tom Corman was also present. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the July 13, 2005 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1342 was approved for payment. Richard Huelsman, Lynne Bertalmio and Tom Abel presented the building outline for the new Library addition. Because the watermain that serves the downtown area will be within one foot of this additions north wall its relocation is imperative. Tom Abel discussed three options regarding the removal or replacement of the watermain. 1. Cut in on Fourth Street and run new pipe underground to Third Street approximately $45,000.00 to $47,000.00. 2. Abandon the watermain for a two to three month period, excavate, shore up walls, put foundation in and then replace line. Cost approximately $25,000 to $30,000.00. 3 Run temporary service above ground from Fourth Street to Third Street and then abandon this temporary service and leave old main in place. Much discussion was held regarding these three options. It was decided that option 2 of abandoning the watermain for a three month period was not possible as fire protection in the downtown area would be greatly affected. More discussion was held between options one and three with the final decision being to go with option one of running a new watermain from Fourth Street to Third Street before construction begins on the Library on the north side of Mulberry Street. The Board and Library representatives then discussed the financing of this watermain replacement. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye", the Board of Water Commissioners will contribute $25,000.00 toward the replacement of the twelve-inch watermain in Mulberry Street. The Library also requested the abatement of four WAC charges for the project amounting to $3,200.00. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye", the WAC fee for the Library construction project will be waived. Commissioner Thompson left the meeting at 9:45 A.M. Tom Corman reported on projects around town including a leak on South Third Street, the Stillwater Clinic addition and helping the Parks Department in Baron Park. Manager McKnight informed the Board that a rate increase should take place with the water bills beginning January 1, 2006. The suggested increase is $.50 per quarter for the minimum and $.10 per thousand on the overage. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Rheinberger, both voting "Aye", Commissioner Thompson absent, water rates will increase $.50 per quarter minimum and $.10 per thousand overage effective with water used after the December meter readings. The new rates are as follows: Minimum rate is $14.00 per quarter inside city and $19.00 per quarter outside city for up to 10,000 gallons per quarter payable in advance the first day of January, April, July and October each year (except bills rendered monthly). Balance at $1.60 per thousand inside city ($2.00 outside city). The rate for monthly customers will be $1.60 per thousand gallons used. The Board was informed that employee Andrew Straus has completed his six-month probationary period. Therefore, on motion of Commissioner O'Brien, duly seconded by Commissioner Rheinberger, both voting "Aye", Commissioner Thompson absent, Andrew Straus is hereby a full time employee of the Board of Water Commissioners and will receive a step increase to Senior Utility Man I with the appropriate wage increase as per union contract effective August 7, 2005. Manager McKnight asked the Board for approval to promote Jim Tibbetts and John Crimmins to Senior Maintenance Man I. This is the top step in the union contract for them. On motion of Commissioner O'Brien, duly seconded by Commissioner Rheinberger, both voting "Aye", Commissioner Thompson absent, Jim Tibbetts and John Crimmins are hereby promoted to Senior Water Maintenance I with the appropriate wage increase effective August 7, 2005. The following items were discussed, with no action taken: 1. Accounts receivable balance as of July 31, 2005 was -$88,971.62. The actual amount is $125,240.33. This is $6,000.00 lower than last year. 2. The Christmas party will be at the Lowell Inn this year. Manager McKnight will try to book it for December 17th . If that is not available, he will try for December 10th There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Rheinberger, both voting "Aye", Commissioner Thompson absent, the meeting was adjourned. Attest Secretary RESOLUTION NO. 1342 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2275 Payroll No. 2275 Payroll No. 2277 US Bank Stillwater US Bank Stillwater US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Department of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solution MN PERS Group Life Secure Benefit Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Baryon Data Systems Brochman Blacktopping Century Power Equipment City of Stillwater Commissioner of Revenue Fox Valley Systems Fred's Tire Gopher State One-Call Hawkins Water Treatment Henry's Waterworks, Inc, Holiday Station Stores Inn on Lake Superior Instrumental Research Leef Bros., Inc. Len's Family Foods MII Life, Inc. Miller Excavating MN AWWA National Waterworks Northern Water Works Supply, Inc. Office Max Certificate Checks July '04 to June '05 Salaries, Labor June 12-26 '05 Salaries, Labor June 16 — July 9 '05 Withholding Tax Federal for July '05 FICA dues for July '05 Medicare dues for July '05 Withholding Tax State for July '05 Withholding Tax State for July '05 PERA dues for July '05 Employee Share Hospitalization Dental Premium Dues for July '05 Deferred Comp Life Insurance- Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Service Call at Sunrise Ave. & #11 Win Fund Support Blacktopping at Greeley St. Plugs, Filter Right of Way Permits Sales Tax for July '05 Marking Paint Tire Repair Location Requests Acid, Chlorine Copper, Corp Stops Gasoline AWWA Convention — Tibbetts Water Samples Uniforms Supplies Life Insurance Backhoe, Trucks 2 Jobs Registration AWWA Convention Hydrant and Meter Supplies Repair on Detection Wand Office Supplies 1,316.20 6,287.15 8,298.16 2,842.11 3,180.42 743.84 1,036.31 102.82 2,601.03 204.00 212.76 90.00 2,450.00 16.00 127.00 294.06 5,163.00 576.64 695.00 1,200.00 2.66 570.00 1,574.00 70.02 18.32 562.95 1,746.42 1,083.21 1,103.84 335.61 243.00 165.49 34.87 86.40 1,704.93 180.00 816.24 196.23 25.43 Postmaster, Stillwater Praxair Distribution, Inc. Qwest Sprint, Inc. Stillwater Motors Stillwater, City of T K D A Engineering, Inc. Verizon Wireless Xcel Energy US Bank, Stillwater Stamps Rental on CO Tank Telemeter Circuits, Phones Long Distance Phone Water Pump '02 Chevrolet Principal & Interest GO Bond `00 Water Emergency Conservation Plan Cellular Phone Power, Gas, Lights 15 mo. CD @ 3.65% 60.00 15.35 753.63 2.76 413.23 11,698.96 29.54 12.98 8,074.99 69,017.56 100000.00 169,017.56 Stillwater, Minnesota, September 14, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday September 14, 2005 at 8:00 A.M. All Commissioners were present. President Rheinberger presiding. Also present were Tom Corman and John Crimmins. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye", the minutes of the August 10, 2005 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1343 was approved for payment. Tom Corman reported on the Library watermain project, hydrant repairs, Fourth Street water leak, flushing and a sewer job on North Second Street. The Board was informed that the account receivables for August 31, 2005 were -$139,476.00. The actual amount is $82,714.05. This is $3,000.00 less than last year. Manager McKnight explained Resolution No. 1344 regarding consumption triggers and fines for our Water Emergency and Conservation Plan. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1344 is hereby adopted: Resolution No. 1344 Resolved by the Board of Water Commissioners, of the City of Stillwater, that effective September 14, 2005 the following water conservation measures are in effect: 1. Voluntary reduction during summer months. 2. When demand exceeds firm well supply capacity we will go to an odd/even- sprinkling ban, with time of day restrictions. 3 When demand exceeds total well supply capacity a total watering ban will be implemented. For non - compliance fines will be set by the Board up to and including the water service shut off. Dated: September 14, 2005 Attest: Jim McKnight, Secretary John Rheinberger President Robert Thompson Vice President Jim O'Brien, Member Manager McKnight informed the Board that our well No. 7 should be abandoned. This well was drilled in 1972 for the Croixwood area, but because of water quality issues it was never used. It now should be sealed so no contaminates get into the aquifer. In checking with Keys Well Drilling this will cost $13,000.00 to $15,000.00. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight is given the go ahead to have this well sealed. John Crimmins appeared before the Board requesting a change in uniforms for meter reading and an allowance for the purchase of walking shoes. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting, "Aye ", John Crimmins is allowed $75.00 per year toward the purchase of walking shoes for meter reading. The matter of a change in uniforms will be worked our between Manager McKnight and the crew for next summers season. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest v Secretary RESOLUTION NO. 1343 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2278 Payroll No. 2279 Payroll No. 2280 US Bank Stillwater US Bank Stillwater US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Department of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN -PERS Group Life Secure Benefit Systems Able Hose & Runner Company Ace Hardware and Paint Appletree Institute Banyon Data Systems, Inc. Brochman Blacktopping Business Forms & Accounting Butch's Repair Car Quest Auto Parts Century Power Equipment Commissioner of Revenue Greeder Electric Hawkins Water Treatment Henry's Waterworks Heritage Embroidery Holiday Station Stores Instrumental Research Lawn Green, Inc. Leef Bros., Inc. Metro Sales, Inc. Miller Excavating National Waterworks Office Max Pollard Water Postmaster, Stillwater Salaries, Labor Jul 10 -23 '05 Salaries, Labor Jul 24 -Aug 6 '05 Salaries, Labor Aug 7 -20 '05 Withholding Tax Federal Aug '05 FICA dues for Aug '05 Medicare dues for Aug '05 Withholding Tax State for Aug '05 Withholding Tax State for Aug '05 PERA dues for Aug '05 Employee Share Hospitalization Dental Premium Dues for Aug '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts By -Pass Hose Shop Supplies Blue Cross Blue Shield Premium Fixed Asset Support Blacktopping — Oak Glen Lane Utility Bills G.O.F. All Trucks Truck Supplies Truck Supplies Sales Tax for Aug '05 Service Call at Sunrise Ave. Acid, Chlorine Copper, Lids New Hats Gasoline Water Samples Lawn Fertilizing Uniforms Service Contract on Copier Backhoe, Trucks 4th St. & Linden St Meter & Hydrant Supplies Office Supplies Hydrant Connections Permit #538, Stamps 6,750.92 6,701.96 7,044.11 3,403.56 4,165.44 974.22 1,222.53 238.89 3,604.89 204.00 212.76 90.00 3,825.00 16.00 127.00 82.78 436.38 5,163.00 395.00 550.00 1,632.72 190.48 58.70 50.00 792.00 595.00 2,008.48 718.09 216.00 755.51 171.00 567.70 165.49 348.00 3,570.69 4,003.25 31.94 584.70 846.00 Praxair Distribution, Inc. Quill Inc Qwest Stillwater Motors Stillwater, City of T K D A Engineering Verizon Wireless Xcel Energy Rental CO Tanks Office Supplies Telemeter Circuits, Phones Paint Principal & Interest GO Bond '00 Wellhead Protection, Water Con Cellular Phone Power, Gas, Lights 15.80 146.70 723.43 6.02 11,698.96 9,760.38 9.73 11,021.35 $95,896.56 Stillwater, Minnesota, October 12, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioner was held on Wednesday October 12, 2005 at 8:30 A.M. Commissioners Rheinberger and Thompson present. Commissioner O'Brien absent. President Rheinberger presiding. Also present were Bernie Nadeau and Mr. & Mrs. Virgil Anderson. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye", the agenda was amended to add Mr. Nadeau and the Andersons. On motion of Commissioner Thompson duly seconded by Commissioner Rheinberger, both voting "Aye", the minutes of the September 14, 2005 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye", Resolution No. 1345 was approved for payment. Manager McKnight informed the Board that the abandonment of Well #7 could cost more than originally approved. Keys Well Drilling has said that if the Minnesota Department of Health requires the lower 8" borehole to be cleaned and grouted there would be an additional cost of $12,895.00. This will only be known after Keys fills out the State permits and the Health Department okays them. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye", Keys Well Drilling has permission to abandon Well #7 to State requirements at a total estimate extra cost of $12,895.00. Bernie Nadeau, 913 Fifth St. S. and Mr. & Mrs. Virgil Anderson, 909 Fifth St. S. appeared before the Board requesting assistance with a $724.00 water line assessment that they both received in the Fifth St. S. reconstruction project. After much discussion, the Board informed the parties that seeing the assessment is from the City of Stillwater that their best bet would be to contact City Attorney Magnuson to see what process to proceed with to see if this assessment could be reduced or eliminated. Manager McKnight told the Board of a watermain leak at Fourth & Wilkins St. The leak resulted in a loss of 1 million gallons of water. The crew worked until 10:00 P.M. the day of the leak to get it repaired and did an excellent job in poor working conditions. Manager McKnight informed the Board of a water leak Saturday, October 8th that ended up being for Anne Berrisford, 209 Third St. N. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye ", because of the financial condition of this person, the Board will pay for the repair of the water service. The following items were discussed, with no action taken: 1. Accounts receivable balance as of September 30, 2005 was - $171,235.14. The actual amount is $45,350.61. This is the lowest balance for this period since 2001. 2. The Emergency and Conservation Plan was mailed to the DNR on 9/22/05. They will review it and let us know if more information is required. 3. We are now getting our one -call tickets thru a company called KorTerra. By switching companies, we will save $3,500.00 per year in service charges. Jim McKnight submitted his letter of resignation for retirement, tentatively effective February 28, 2006. Board action on this matter will be forthcoming. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, both voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1345 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2281 McGarry Kearney Agency Payroll No. 2282 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Dept of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Banyon Data Systems Brochman Blacktopping City of Stillwater Commissioner of Revenue John Crimmins Gopher State One Call Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research Leef Bros., Inc. Miller Excavating Minnesota Department of Health Northern Water Works Supply, Inc Praxair Distribution Qwest SafeAssure Consultants, Inc. Sprint Stillwater, City of Stillwater Public Library Salaries, Labor Aug-21-Sept 3 '05 Policy Renewal Salaries, Labor Sept 4 — 17 '05 Withholding Tax Federal Sept '05 FICA dues for Sept '05 Medicare dues for Sept '05 Withholding Tax State Sept '05 Withholding Tax State Sept '05 PERA dues for Sept '05 Employee Share Hospitalization Dental Premium Dues for Sept Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Service Call at Well #11 Utility Billing Support Blacktopping Right of Way Permit Sales Tax Sept '05 Walking Shoes & Boots Location Requests Acid, Chlorine, Colorimeter Test Kit Brass Gasoline Water Samples Uniforms Backhoe, Trucks 2 Jobs Minnesota Test Fees Training School — Crimmins & Straus Rental on CO Tank Telemeter Circuits, Phones OSHA Training Long Distance Principal & Interest GO Bond '00 Relocating of Watermain $7,009.18 41,364.65 6,962.86 2,367.23 2,857.46 668.28 841.86 172.35 2,483.60 204.00 212.76 120.00 2,600.00 16.00 127.00 299.35 5,163.00 376.64 695.00 120.00 881.20 806.00 42.98 793.65 1,296.92 222.89 725.42 135.00 235.52 6,940.44 7,404.00 60.00 15.80 726.09 2,082.00 1.98 11,698.96 25,000.00 T K D A Engineering United Rentals Verizon Wireless Xcel Energy Emergency & Conservation Plan Rental on Lights Cellular Phone Gas, Power, Lights 2,924.24 354.20 22.30 9 945.00 $146,975.81 Stillwater, Minnesota, October 18, 2005 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday October 18, 2005 at 1:30 P.M. All Commissioners were present. President Rheinberger presiding. The purpose of this meeting was to discuss Manager McKnight's letter of retirement effective February 28, 2006. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board hereby accepts Jim McKnight's letter of resignation for retirement. On motion of Commissioner "O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", Jim McKnight's severance package will include unused sick leave, 2006 vacation days, longevity pay up to date and continued hospitalization coverage for himself and spouse if he becomes married. Much discussion was held regarding the hiring process for a new manager. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", we will advertise in the Gazette October 26th, close applications November 4th and conduct interviews November 14th or 15th. Salary range will be $57,233.00 to $63,592.00 depending upon qualifications. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest Stillwater, Minnesota, November 9, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 9, 2005 at 8:45 A.M. All Commissioners were present. President Rheinberger presiding. Also present was Tom Corman. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the agenda as presented was approved. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the October 12, 2005 regular meeting and the October 18, 2005 special meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1346 was approved for payment. Tom Corman reported on getting ready for the winter season, a watermain break on Hidden Valley Lane, a service leak on Owen St and various city projects that are in the process of being completed before winter. Much discussion was held regarding the job application process for the position of General Manger. It was decided that the whole Board would conduct interviews on November 15, 2005. The list of applications will be narrowed down to three people. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, all voting "Aye ", the hiring Board is hereby empowered to select and hire a General Manager if agreeable from these interviews. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board took a twenty- minute break at 9:15 A.M. The Board reconvened at 9:35 A.M. After much discussion, and the reviewing of the applicants for the Manager's position, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the following candidates will be interviewed on November 15th: Tom Corman, Robert Benson and Tim Moore. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the accounts receivable balance of - $481.88, with an actual figure of $217,310.47 is hereby accepted. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1346 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2283 Payroll No. 2284 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Department of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Brochman Blacktopping Buberl Recycling & Compost C C P Industries Car Quest Auto Parts Commissioner of Revenue Fred's Tire Gopher State One -Call Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Interstate Power Systems, Inc. Keys Well Drilling Leef Bros., Inc. Lens Family Foods MII Life, Inc. Miller Excavating National Water Works Office Max Pollard Water Postmaster Praxair Distribution, Inc. Quantum Digital Imaging Salaries, Labor Sept 18 — Oct 1 '05 Salaries, Labor Oct 1 -15 '05 Withholding Tax Federal Oct '05 FICA dues for Oct '05 Medicare dues for Oct '05 Withholding Tax State Oct '05 Withholding Tax State Oct '05 PERA dues for Oct '05 Employee Share Hospitalization Dental Premium Dues for Oct '05 Deferred Compensation Plan Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Control System Upgrade Blacktopping Yard Waste Roll Towels Truck Supplies Sales Tax for Oct '05 New Tires for '01 Chevrolet Location Requests Acid, Vacuum Regulator Gasoline Water Samples Generator Inspection Service Call at #11 Uniforms Supplies Employee Life Insurance Backhoe, Trucks — 2 Jobs Meters, Supplies, Brass Office Supplies Hard Hat and Inserts Stamps Rental CO Tanks Computer Repairs $7,402.15 7,160.63 2,509.17 2,970.26 694.64 893.95 181.41 2,580.28 204.00 212.76 120.00 2,600.00 16.00 127.00 255.16 5,163.00 38,489.10 975.00 24.00 127.25 36.12 2,446.00 678.34 465.75 1,704.78 615.88 135.00 450.82 136.00 176.07 34.07 86.40 3,156.41 6,292.67 180.49 37.83 23.00 15.35 199.69 Quill, Inc. Qwest Stillwater, City of T A Schifsky & Sons, Inc. T K D A Engineering Verizon Wireless Xcel Energy Office Supplies Telemeter Circuits, Phones Principal & Interest GO Bond '00 Patch on Fourth St N & Wilkins St Leak Detection, Water Emergency Cellular Phone Power, Gas, Lights 184.35 324.80 11,698.96 8,130.01 869.04 16.83 5,436.14 $116,236.56 Stillwater, Minnesota, December 14, 2005 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, December 14, 2005 at 8:15 A.M. All Commissioners were present. President Rheinberger presiding. Also present was Tom Corman. The agenda as presented was accepted. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the minutes of the November 9, 2005 regular meeting were approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1347 was approved for payment. Tom Corman reported on two service leaks, three watermain breaks, the completion of Boutwell Road, and that meter reading has begun. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the following are the regular meeting dates for 2006, will all meetings beginning at 8:30 A.M.: January 11th February 8th March 8th April 12th May 10th June 14th July 12th August 9th September 13th October 11th November 8th December 13th On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the following banks are the depositories for the Board in 2006: US Bank Central Bank First Bank & Trust Eagle Valley Bank Jennings State Bank Lake Elmo Bank On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", Kellie Knowles 2006 wage will increase $.50 per hour to $1,615.00 per pay period. On motion of Commissioner O'Brien, duly seconded by Commissioner Thompson, all voting "Aye ", the 2006 budget for revenue, expenditures and capitol outlay are approved as submitted. On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", the work contract for Robert Benson, General Manager is hereby approved (Contract on file in office). On motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting "Aye ", a contract between TKDA Engineering and the Board of Water Commissioners was approved for work involved in the construction of Well #12, which will help serve the western part of the City. Manager McKnight informed the Board that the City is thinking about a street reconstruction project in the Forest Hills area in the summer of 2006. He has told the City that the watermain from Orleans Street to Morningside Road should be replaced because of the many watermain leaks in that area. The cost would be borne by the Board. He also asked the City for the cost of replacing all watermain in Forest Hills with plastic pipe. The City will get back with figures for both jobs for the Board's consideration at the January meeting. The following items were discussed with no action taken: 1. Accounts receivable balance as of November 30, 2005 was - $67,587.05. The actual amount is $144,321.14. This is $13,000.00 higher than last year. 2. Tom Corman mentioned two hydrants that need replacing. A list will be given to Manager McKnight to forward to the City. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner O'Brien, all voting Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1347 RESOLVED, by the Board of Water Commissioners of the City of Stffiwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2285 Payroll No. 2286 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue Wisconsin Department of Revenue State Treasurer Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Appletree Institute Bailey Construction Brochman Blacktopping Butch's Repair Century Power Equipment Chris Amdahl, Locksmith City of Stillwater Commissioner of Revenue Fred's Tire Gopher State One-Call Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research J B Contracting Leef Bros., Inc. Len's Family Foods Jim McKnight, Secretary Miller Excavating Minnesota Conway Fire & Safety National Waterworks Postmaster, Stillwater Praxair Quill, Inc. Salaries, Labor Oct 16-29 '05 Salaries, Labor Oct 30 — Nov 12 '05 Withholding Tax Federal Nov '05 FICA dues for Nov '05 Medicare dues for Nov '05 Withholding Tax State Nov '05 Withholding Tax State Nov '05 PERA dues for Nov '05 Employee Share Hospitalization Dental Premium Dues for Nov '05 Deferred Compensation Plan Life Insurance — Tibbetts Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Curb & Sidewalk 2 Jobs Blacktopping —3 Jobs G.O.F. All Trucks, Brakes '05 Chev Service on Lawnmower, Blades Deadlock Installed at Tower Dr. Tank Right of Way Permits Sales Tax for Nov '05 Parts for Plow Truck Location Requests Acid, Chlorine, Parts at #11 Repair Clamps, Adaptors Gasoline Water Samples Install New Door at Olive St. Uniforms Supplies Sundry Expense Backhoe, Trucks —2 Jobs Annual Inspection — Fire Extinguishers Hydrant Parts Permit #538 Rental on CO Tanks Office Supplies $6,813.04 6,892.27 2,322.65 2,809.56 657.08 808.72 179.91 2,442.54 204.00 212.76 120.00 2,600.00 16.00 127.00 378.30 5,577.00 1,200.00 4,665.00 514.83 198.38 239.00 4,188.00 467.00 12.74 515.70 2,772.14 1,746.97 471.62 135.00 350.00 205.3 I 7.82 347.12 3,387.45 186.46 825.12 1,300.00 17.27 80.45 Qwest Stillwater Gazette Stillwater, City of T K D A Engineering, Inc. Verizon Wireless Xcel Energy Xcel Energy Telemeter Circuits, Phones Help Wanted Ad Principal & Interest G 4 Bond '00 Leak Detection, Engineering Cellular Phone Power, Gas, Lights Gas & Lights 3 ;a St 1,635.00 100.80 11,698.96 663.52 8.62 4,000.00 280.88 $74,381.99