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HomeMy WebLinkAbout2007-01-10 to 2007-12-07 Water Board MINStillwater, Minnesota, January 10, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, January 10, 2007 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the December 13, 2006 regular meeting were read and approved as written, with a correction made on wages of Kellie Knowles and Manager Benson. Manager Benson's salary is already set per City contract and Kellie Knowles salary will be revisited at a later date On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye, Resolution No. 1362 was approved for payment. Tom Corman reported to the Board that we have had one service leak on Martha St. N. and they have been repairing fire hydrants that were found to be leaking after the leak detection survey that T K D A performed. The crew has also rebuilt a golden anderson valve at well #8, and the City has been working on Fifth & Oak Street installing water and sewer main for new construction, which the Water Department has tapped two services for Fuhr Trenching. Discussion was held regarding the drilling of well #12 and Manager Benson informed the Board that he received a quote from Key's Well Drilling in the amount of $19,825.00 to drill a test well for well #12. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger all voting "Aye", Key's Well Drilling was approved to drill a test well at the price of $19,825.00. Discussion was held regarding the installation of the soft start at our Olive Street Pumphouse. The original cost of the project was $15,000.00. Manager Benson informed the Board that in the process of installing this soft start that Automatic Systems found other problems that needed to be addressed. After discussion, on motion of Commissioner Rheinberger, duly seconded by Thompson, all voting "Aye ", Automatic Systems was approved to make the repairs at well #5 not to exceed an additional cost of $2,000.00. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Resolution No. 1363 was approved in which the Water Availability Charges were raised to $1,000.00 effective January 1, 2007. Discussion was held regarding our Sensus Metering reading system. Sensus informed us that they no longer will support and do repairs on our 3000 metering reading gun; therefore on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" a new Sensus Metering reading system may be purchased at a cost not to exceed $7,300.00. This item was in the 2007 budget. The following items were discussed, with no action taken: 1. Accounts receivable balance as of December 31, 2006 was $57,022.20. The actual amount is $86,260.40. This is $19,000.00 more than last year. 2. Manager Benson informed the Board that he was meeting with the union on Friday January 12th to cover the contract proposal. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1362 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2317 Payroll No. 2318 Payroll No. 2319 Payroll No. 2320 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Lowell Inn Ace Hardware and Paint Appletree Institute Brochman Blacktopping Buberi Recycling & Compost, Inc. Carquest Cemstone Chris Amdahl, Locksmith, Inc. City of Stillwater Commissioner of Revenue Goodin Company Hawkins Water Treatment Henry's Waterworks HD Supply Waterworks Instrumental Research Leef Bros., Inc. Lortondata Miller Excavating Minnesota Conway Fire & Safety, Inc Minnesota Department of Health Praxair Quill Owest Stillwater, City of T K DA Engineering Verizon Wireless Longevity Pay Nov 20 '05 - Nov 25 '06 Salaries, Labor Nov 12 -15 '06 Salaries, Labor Nov 26 - Dec 9 '06 Unused Sick Leave '06 Withholding Tax Federal Dec '06 FICA dues for Dec '06 Medicare dues for Dec '06 Withholding Tax State Dec '06 PERA dues for Dec '06 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Dec '06 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Misc Expense Shop Supplies Blue Cross Blue Shield Premium Blacktopping - Stillwater Avenue Recycling Materials for Welder Concrete for Laurel St. Reservoir Locks for Doors at #9 Right of Way Permits Sales Tax for Dec '06 Piping Acid, Chlorine Repair Clamps Hydrant Parts Water Samples Uniforms Zip Code Update Main Leak Riverview Dr. Laurel St. Res . Fire Extinguishers Annual Inspection Minnesota Test Fees Rental on CO Tank Office Supplies Telemeter Circuits, Phones Principal & Interest GO Bond '00 Locating, Engineering Cellular Phone 6,570.63 7, 528.27 7,347.75 1,499.18 3,623.66 4,235.88 990.58 1,565.61 3,784.24 50.00 474.00 346.12 120.00 1,400.00 32.00 75.50 1,438.82 195.44 8,533.00 690.00 3.00 76.66 1,508.01 602.00 618.00 431.00 48.97 516.55 308.76 806.60 190.00 219.75 44.50 12,135.58 197.80 9,039.00 16.80 53.23 885.22 10, 971.46 2,798.83 10.41 Viking Industrial Center Safety Glasses Xcel Energy Power, Gas, Lights 57.85 5,335.39 97,376.05 Stillwater, Minnesota, February 14, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday February 14, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" the minutes of the January 10, 2007 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" Resolution No. 1364 was approved for payment. Tom reported to the Board that there have been four watermain breaks, one service leak and several frozen services. Also, that the crew have been painting and cleaning at the pumphouses. Manager Benson contacted President O'Brien about our FCC license for our meter reading equipment. Apparently when the original meter reading system was purchased, we were required to obtain a FCC license with the system. We were informed that this license has expired and we need to renew this license before we can purchase our new meter reading gun and system. Therefore on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" Manager Benson was instructed to reapply for this license. Manager Benson informed the Board of his and Tom's concerns in regards to our thawing of residential and commercial services with our welder. Due to new electrical components and the possibility of fire to the home or existing homes they felt that this service should be discontinued. Therefore on motion of commissioner Rheinberger, duly seconded by Commissioner Resolution No. 1365 is approved. (Insert Resolution) Discussion was held regarding the purchase of a new truck. Three bids were received from the following: Stillwater Motors Denny Hecker's Pontiac - Cadillac Denny Hecker's Ford $19,244.00 with out trade $23,494.00 with out trade $21, 244.00 with out trade. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Stillwater Motors is awarded the bid in the amount of $19,244.00 without a trade. This item is in the 2007 budget. Manager Benson brought up the issue of refinishing the Boardroom floors. One bid was received from Northern Hardwood Floors in the amount of $1,500.00. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Northern Hardwood Floors will refinish the Boardroom floors with a cost not to exceed $1,500.00. This also was budgeted for in 2007 Discussion was held regarding the purchase of a new locator device to locate curb stops into homes and commercial buildings at a cost of $800.00. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", a new locator can be purchased from Northern Water Works Supply not to exceed a cost of $800.00. Manger Benson informed the Board that he has received a second counter proposal from Local Union #49 and after discussion the Board requested that Manager Benson submit a counter proposal to the Local Union #49. The following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 2007 was $116,691.38. The actual amount is $150,030.75. This is $13,000.00 higher than last years. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. RcAL-4— Ova-a-vv Attest Secretary RESOLUTION NO. 1365 WHEREAS, The Board of Water Commissioners has in past winters thawed out water main services for residential and commercial residents within the City of Stillwater using a water department equipment; and WHEREAS the Board of Water Commissioners has determined that this service could create problems, such as electrical components failure and fire. THEREFORE, BE IT RESOLVED, that on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", this service will be discontinued effective immediately as it could pose possible danger to our employees and residents of the City of Stillwater. Adopted by the Board of Water Commissioners the 14th day of February, 2007. James O'Brien President RESOLUTION NO. 1364 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2321 Payroll No. 2322 Payroll No. 2323 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint 'man Water Works Assc rwpletree Institute Armor Security Inc. Automatic Systems Co. Buberl Recycling & Compost Butch's Repair Commissioner of Revenue H D Waterworks Hawkins Water Treatment Henry's Waterworks Holiday Station Stores I.D.S. #834 Instrumental Research Leef Bros., Inc. Magnuson Law Firm Menards Metro Fire Mil Life, Inc. Miller Excavating Praxair Quill Salaries, Labor Dec 10-23 '06 Salaries, Labor Dec 26 '06 - Jan 6 '07 Salaries, Labor Jan 7-20 '07 Withholding Tax Federal Jan '07 FICA dues for Jan '07 Medicare dues for Jan '07 Withholding Tax State Jan '07 PERA dues for Jan '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Jan '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Annual License - Benson Blue Cross Blue Shield Premium Annual Alarm Monitoring Fee Replace Motor Start at Olive Street Disposal of Copy Machine G.O.F. Trucks Tire Rotation Sales Tax for Meter Supplies , Batteries, Brass Acid, Chlorine Repair Clamps, Brass Goods Gasoline Computer Classes - Knowles-Benson Water Samples Uniforms Legal Fees for Well #12 Extension Cords Air Mask Filters - Laurel St. Reservoir Life Insurance Trucks Backhoe 2 Jobs Rental on CO Tank Office Supplies $7,405.55 7,014.62 7,248.92 3,281.26 4,104.74 959.94 1,407.52 3,940.18 75.00 474.00 346.12 120.00 2,100.00 32.00 75.50 266.91 161.00 7,499.00 345.06 16,953.42 25.00 997.52 1,195.00 1,649.24 1,356.93 455.69 930.33 208.00 190.00 187.82 225.00 57.35 65.18 100.80 4,896.16 17.27 210.78 Owest Telemeter Circuits, Phones sint Long Distance Stillwater, City of Principal & Interest GO Bond '00 T K D A Engineering Engineering Services Verizon Wireless Cellular Phone Vessco, Inc. Valve Repair Kit - Sunrise Ave Xcel Energy Power, Gas, Lights 885.22 7.32 10,596.46 1,175.31 9.42 636.87 5,665.48 $95,554.89 Stillwater, Minnesota, March 15, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday March 15, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" the minutes of the February 14, 2007 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1366 was approved for payment. Tom reported to the Board that there have been four broken watermains, four frozen services and one fire hydrant that was hit during the storm. Manager Benson brought up two items from the Capitol Outlay for discussion. He informed the Board that the locks at some of the pumphouses need to be replaced because of wear on the locks. After much discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Chris Amdahl Locksmith will replace the door locks needed not to exceed $1,000.00. Discussion was held regarding the purchase of water meters for the year and after discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", water meters may be purchased, not to exceed $30,000.00 during the 2007 year. Manager Benson informed the Board that he would like to install a computer in Tom's office and upgrade the computer software. Tom would be taking care of the locate tickets for Korterra and would also have access to be able to look up addresses and names of our customers only. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, Manager Benson has permission to go ahead and install the computer and software, not to exceed $2,000.00. Commissioner Thompson left the Board meeting at 8:55 A.M. Manager Benson informed the Board of the Unions counter proposal and they instructed Manager Benson to submit a counter proposal to local #49 for consideration. The following items were discussed, with no action taken: 1. Accounts receivable balance as of February 28, 2007 was $85,668.61. The actual amount is $116,402.81. This figure is $9,000.00 higher than last year. 2. After the May 9th Board meeting the Board members will tour our well house sites. There being not further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. R ebe—, Attest Secretary RESOLVED BY THE BOARD OF WA BILLS BE, AND THEY ARE, HEREBY SEVERAL AMOUNTS, VIZ: RESOLUTION NO. 1366 TER COMMISSIONERS OF THE CITY OF NAME STILLWATER THAT THE FOLLOWING ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR DESCRIPTION Payroll No. 2324 Payroll No. 2325 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems MN DNR Waters Ace Hardware and Paint Appletree Institute CCP Industries City of Stillwater Commissioner of Revenue Fire Guard Sprinkler Service H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Instrumental Research Leef Bros., Inc. Miller Excavating Minnesota AWWA Minnesota Department of Health PC Solutions Postmaster Praxair Quill Owest Rose Floral Sensus Specialty Contracting Sprint Stillwater, City of Salaries, Labor Jan 21 - Feb 3 '07 Salaries, Labor Feb 4 7 '07 Withholding Tax Federal Feb '07 FICA dues for Feb '07 Medicare dues for Feb '07 Withholding Tax State Feb '07 PERA dues for Feb '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Feb '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Water Appropriation Fee Shop Supplies Blue Cross Blue Shield Premium Car Wash & Wax Agent Fees for GO Bond Sales Tax for Feb '07 Annual Sprinkler System Inspection Brass, Meter Supplies Chlorine & Fluoride Testing Supplies Repair Clamps Water Samples Uniforms Backhoe, Trucks - 2 Jobs License Certification Tibbetts, Knowles Minnesota Test Fees Repairs on Laser Printer Permit #538, Stamps Rental on CO Tank and One New Tank Office Supplies Telemeter Circuits, Phones Flowers - Tibbetts Annual Support Repairs on Garage Door at Office Long Distance Principal & Interest GO Bond '00 7,241.66 7,059.35 2,169.12 2,726.14 637.54 927.74 2,719.84 50.00 474.00 346.12 120.00 1,400.00 32.00 75.50 10,075.00 307.65 8,595.00 71.87 431.26 382.00 243.00 507.26 456.26 888.17 190.00 190.87 2,983.07 290.00 9,039.00 165.55 1,048.00 78.83 210.78 889.55 88.34 1,200.00 77.00 12.40 10,236.46 Stillwater Farm Store Valley Rich Co., Inc Verizon Wireless Viking Industrial Center Xcel Energy Burlap Sacks Backhoe, Trucks - Cty Rd 5 Cellular Phone Jacket - Straus Power, Gas, Lights 19.17 3,532.81 18.01 294.27 6,076.76 84,577.35 Stillwater, Minnesota, April 11, 2007 WELL HOUSE TOUR MAY 9TH AFTER BOARD MEETING Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, April 11, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the March 15, 2007 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1367 was approved for payment. Tom reported to the Board of one repair on the watermain on Owens Street that ended up being an abandoned corporation stop on the main, also we have had several service leaks, with one that still needs to be repaired. They will be keeping an eye on these problems and will repair the streets as soon as possible. Manager Benson informed the Board that the bobcat needs to have a maintenance inspection. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Tri State Bobcat will perform the maintenance inspection on the bobcat, not to exceed the cost of $1,000.00. This was in the 2007 budget. Manager Benson informed the Board of the discussions with the Local #49 on the ongoing contract negotiations and after discussion with the Board, the Board informed Manager Benson to contact the Union Local #49 to set up a time for mediation. The following items were discussed, with no action taken: 1. Accounts receivable balance as of March 31, 2007 was $49,092.87. The actual amount is $79,074.71. This figure is $14,000.00 higher than last year. 2. Manager Benson informed the Board of the completion of the test well and the results of the test well did not support the 1,000 gallons per minute that we would like to have, therefore Manager Benson will meet with the engineers and start looking for a new site. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. R6 b-er-g-vk Attest Secretary RESOLUTION NO. 1367 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT.THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2326 Payroll No. 2327 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Ancom Technical Center Appletree Institute Arrow Building Center City of Stillwater Commissioner of Revenue Tom Corman Fred's Tire H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Hydrant & Valve Repair Services Instrumental Research Larson Allan Leef Bros., Inc. Menard's Miller Excavating Pollard Water Praxair Quality Restoration Services Quantum Digital Quill Owest Sensus Metering Systems Stillwater, City of T K D A Engineering Jim Tibbetts Salaries, Labor Feb 18 - Mar 3 '07 Salaries, Labor Mar 4 - 17 '07 Withholding Tax Federal Mar '07 FICA dues for Mar '07 Medicare dues for Mar '07 Withholding Tax State Mar '07 PERA dues for Mar '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Mar '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Repairs on Radio in Plow Truck Blue Cross Blue Shield Premium Silt Fencing Right of Way Permits Sales Tax for Mar '07 Work Boots Plow Flags Materials for Overflow Pipe at Office Acid, Chlorine Repair Clamps Gasoline Hydrant Repair on Ist St @ Burlington Water Samples Year End Audit Uniforms Shop Supplies Trucks, Backhoe 4 Jobs Hydrant Marking Bags Rental on CO Tank Road Signs on Owen Street Office Supplies Office Supplies Telemeter Circuits, Phones FCC License Principal & Interest GO Bond '00 Locating, Engineering Work Boots $7,191.05 7,361.87 2,243.46 2,783.76 651.02 954.00. 2,775.67 50.00 474.00 346.12 120.00 1,450.00 32.00 75.50 308.63 250.39 7,499.00 31.00 3,342.00 400.00 130.90 26.61 1,720.82 633.25 309.28 549.96 1,000.00 199.50 7,500.00 226.70 65.82 10,532.86 53.45 17.31 151.02 48.94 93.98 879.17 400.00 10,596.46 1,600.61 160.00 Tri-State Bobcat Vessco, Inc Verizon Wireless Xcel Energy Parts for Bobcat Golden Anderson Kit Well #10 Cellular Phone Power, Gas, Lights 48.29 636.87 16.55 5,119.80 $81,057.62 Stillwater, Minnesota, May 9, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday May 9, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Rheinberger duly seconded by Commissioner Thompson all voting "Aye ", the minutes of the April 11, 2007 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1368 was approved for payment. Tom Corman reported to the Board that there have been a couple service leaks and that most of the irrigation systems have been turned on. Jim & Kellie attended school for three days to maintain their class "C" license and on those days John helped in the office as needed, and that the holes have been repaired from the watermain breaks, but the yards still need sod. Tom also informed that Board that they are proceeding with the extension of watermain to the Palmer property on Highway 96. Manager Benson informed the Board of a call from Paul Jennings from Jennings State Bank concerning the property located at 615 Churchill Street. We currently had the water turned off for non - payment on the account. Manager Benson informed Mr. Jennings of our policy that the total amount due must be paid in full before the water is turned back on. Mr. Jennings call President O'Brien concerning this issue and President O'Brien informed Mr. Jennings that the water would be turned back on and the Board would appreciate if the bill could be paid in full when the house is sold. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" Manager Benson was instructed by the Board to write a letter and have President O'Brien sign the letter and send it to Mr. Jennings so we have a paper trail that can be followed in this matter. Manager Benson informed the Board that the old computer that we were going to use in. Tom's office for the Korterra Locating and future use will not support the new software; therefore on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Manager Benson will order a new computer for Tom's office. Discussion was held regarding the problems at the Laurel Street Reservoir. Manager Benson informed the Board of new leaks and some other problems that have occurred and that additional work needs to be done at the reservoir. Therefore, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Manager Benson could make the necessary repairs at Laurel Street Reservoir not to exceed a price of $30,000.00. Manager Benson brought up to the Board that he had a customer call and ask about abandoning his water service on one street and moving it to another location on a different street. Manager Benson informed the Board that the old water service should be disconnected at the watermain in the street not at the curb stop because in the future repairs could arise between the curb stop and the main and then the Water Department would be responsible for these repairs. By making the resident disconnect at the watermain this will eliminate the chance of repairs incurred between the watermain and the curb stop. Manager Benson suggested that a resolution be adopted and placed in the City Charter. Manger Benson will have the resolution ready for the June meeting. Manager Benson brought up the shingling of the garage for the wash rack. He received a bid from Simply Seamless for $5,500.00. The Board instructed Manager Benson to get a second bid with the same materials and go with the lower of the two bids not to exceed a price of $5,500.00. Discussion was held regarding the ongoing union contract and Manager Benson informed the Board of three dates that the union picked for mediation and is waiting for a reply from the union. The following items were discussed, with no action taken: 1. Accounts receivable balance as of April 30, 2007 was $137,436.75. The actual amount is $162,361.31. This is $13,400.00 higher than last years. 2. Manager Benson informed the Board of a problem with a bill for 501 2 "a St S. and was instructed to contact the City Attorney Magnuson. 3. Commissioner Rheinberger decided that he will not seek re- appointment to Board. 4. The June meeting will be held on Tuesday 12th at 8:30 A.M. 5. Manager Benson informed the Board of two compliments from residents on how polite and knowledgeable the crew was when they were out to help them with problems at their residence. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned, Attest Secretary RESOLUTION NO. 1368 OLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2328 Payroll No. 2329 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Appletree Institute w Building Center E'serl Recycling & Compost, Inc. Business Forms & Accounting Sys CCP Industries Commissioner of Revenue John Crimmins Greeder /Mondor Electric Co. H D Waterworks Hawkins Water Treatment Henry's Waterworks Holiday Station Stores Instrumental Research LarsonAllen Leef Bros., Inc. Menards MII Life Miller Excavating Minnesota Department of Health Praxair Quantum Digital Quill Owest Roettger Welding, Inc. Schwaab, Inc. Sprint ater, City of Salaries, Labor Mar 18 '07 - Apr 2 '07 Salaries, Labor Apr 1 - 14 '07 Withholding Tax Federal Apr '07 FICA dues for Apr '07 Medicare dues for Apr '07 Withholding Tax State Apr '07 PERA dues for Apr '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Apr '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Materials Used at Laurel Street Yard Waste Utility Bills Rolled Towels, Scrimdry Sales Tax for Apr '07 Work Boots Electric at Office Meters, Supplies Acid, Chlorine Brass Elbows Gasoline Water Samples Final Audit Assistance Uniforms Materials Used at Olive Street Life Insurance Laurel Street Reservoir Licenses Tibbetts, Crimmins, Knowles Rental on CO Tank Office Supplies, Computer Work Office Supplies Telemeter Circuits, Phones Welding at Overflow Pipe at Office Ink Refills for Stamps Long Distance Principal & Interest GO Bond '00 7,265.89 7,553.29 2,282.89 2,838.30 663.76 979.02 2,828.40 50.00 474.00 346.12 120.00 1,500.00 32.00 75.50 395.75 7,499.00 163.74 47.50 326.25 425.35 1,135.00 159.00 310.00 8,513.78 2,172.06 17.88 505.76 190.00 2,350.00 203.74 11.27 100.80 11,139.23 96.00 18.60 199.60 260.67 878.58 330.00 19.96 4.23 10,596.46 water Motors rope D A Engineering Verizon Wireless Xcel Energy New 2007 Chevrolet Truck Cleaning Tank on Tower Drive Locating, Engineering Cellular Phone Power, Gas, Lights 15,252.36 3,800.00 905.17 18.60 4,393.95 $ 99,449.46 Stillwater, Minnesota, June 12, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, June 12, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the May 9, 2007 regular meeting were read and approved as written. On motion Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1369 was approved for payment. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ". Resolution No. 1370 was approved for abandonment of services. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the 2006 audit report from. LarsonAllen LLP was approved as written. Discussion was held regarding a letter that was received from Paul Jennings of Jennings State Bank about several foreclosure properties that they have. Mr. Jennings does not feel that he should be responsible for the balances that are due on these properties, and that we should start billing Jennings State Bank with the dates Mr. Jennings stated in his letter dated May 24, 2007. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", President O'Brien was empowered to make decisions on all of these properties. Manager Benson was instructed to work with Dave Magnuson on these seven properties. Manager Benson informed the Board that his computer crashed and that the IT tech from the City of Stillwater recommended that we purchase a new one and he will repair old one and that will be placed in Tom's office. Therefore on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Manager Benson will order a new computer for the front office not to exceed a price of $1,500.00. Manager Benson informed the Board of an invoice billing system from Banyon Data Systems to send out our monthly bills to customers. This would be able to incorporate our fund accounting with our utility billing to do our monthly bill transferring, therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the BDS billing software may be purchased not to exceed a price of $1,400.00. Discussion was held regarding the new Board member. Two applications were received at the City and on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye', the Board decided not to make a recommendation for the new Board member. Manager Benson presented the Board with the contract language from mediation for the three year contract with the Local # 49 union, covering years 2006, 2007 and 2008 and after discussion on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Manager Benson was instructed to mail a letter to Kent Korman, union representative for their approval. Manager Benson brought up the matter of non -union personnel salaries, and after discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye" Kellie Knowles job title will be changed from Junior Account Clerk to Secretary, with the same salary as per the City of Stillwater contract. This will also be the basis for future wage increases. This will go into effect after the City settles there current contract. Discussion was held regarding the plaque that lists all the Board members and their dates of service and on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye" Manager Benson was instructed to update the plaque. The following items were discussed, with no action taken: 1. Accounts receivable balance as of May 31, 2007 was $68,077.32. The actual amount is $93,905.27. This amount is $7,900.00 higher than last year. 2 The Board members toured two of the well houses and were very impressed with the appearance inside and out. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the meeting was adjourned. Attest c G Secretary May 29, 2007 Stillwater, Minnesota Special Meeting for Mediation: A special meeting was held on Tuesday May 29, 2007 at 9:00 A.M. to discuss the contract negotiations for the contract for the Local #49. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman, Water Department union steward, Kent Korman, Local #49 Union Representative and Bob Wiesenberger from the Bureau of Mediation Services. Discussion was held between the Board, Local Union #49 and the Mediator and an agreement was reached. The Board instructed Manager Benson to forward a proposal to Kent Korman, Local # 49 for a Union vote. Attest Secretary RESOLUTION NO. 1369 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2330 Payroll No. 2331 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Abrahamson Nurseries Ace Hardware and Paint Bailey Construction Brochman Blacktopping Buberl Black Dirt Buberl Recycling & Compost, Inc. Butch's Repair Carquest Auto Parts Stiliwater Century Power Equipment Commissioner of Revenue Emergency Automotive Tech, Inc. Fred's Tire Company Greeder/Mondor Electric Co. H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research Keys Well Drilling Lake Elmo Sod Farm Larson Allen Lawn Green, Inc. Leef Bros., Inc. MTI Distributing Menard's Stillwater Miller Excavating Minnesota Deparment of Health Northern Harwood Floors Salaries, Labor Apr 15-28 '07 Salaries, Labor Apr 29 - May 12'07 Withholding Tax Federal May '07 FICA dues for May '07 Medicare dues for May '07 Withholding Tax State May '07 PERA dues for May '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for May '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Mulch Shop Supplies Concrete Repair Blacktop Repair 7 Jobs Black Dirt Lawn Recycling G.O.F. All Trucks Hose Clamps Lawn Mower Supplies Sales Tax for May '07 Installation Beacon, Radio New Truck Tire Repair Electric Repairs at Fourth Street Lid, New Metering Read Device Acid, Chlorine Curb Box Repair Lids Gasoline Water Samples Drilling of Test Well Sod Audit Fertilizing Yards Uniforms Parts for Sprinkler Systems Shop Supplies Repairs at Laurel Street Reservoir License, Tibbetts,Crimmins, Knowles, Benson Refinish Board Room Floor 7,351.95 7,584.22 2,334.42 2,864.62 669.92 994.34 2,853.84 50.00 474.00 346.12 120.00 1,500.00 32.00 75.50 121.41 192.48 1,600.00 10,826.00 210.88 75.00 209.60 86.24 255.41 393.00 643.11 20.28 100.00 7,333.13 3,326.35 626.92 1,397.07 190.00 23,730.00 69.86 1,625.00 743.21 229.75 74.75 44.45 12,629.32 92.00 1,394.25 Postmaster Praxair Quality Restoration Services Owest Rose Floral & Greenhouse, Inc. Snap-On Tools Sprint Stillwater, City of Stillwater Farm Store Stillwater Signs SW/WC Service Cooperatives T K D A Engineering Verizon Wireless Xcel Energy Permit 538 Stamps Rental on CO Tank Road Signs & Repairs Telemeter Circuits, Phones Flower Baskets at Office Shop Supplies Long Distance Principal & Interest GO Bond '00 Grass Seed Lettering on New '07 Chevrolet Truck Health Insurance Engineering Cellular Phone Power, Gas, Lights 1,422.00 18.08 255.38 878.35 53.76 144.31 5.67 10,596.46 20.65 315.00 7,499.00 654.41 17.22 5,790.86 123,161.55 RESOLUTION NO. 1370 WHEREAS, it has been the past practice of the Board of Water Commissioners let customers abandon or disconnect water services at the curb stop; and WHEREAS, this past practice has resulted in the Water Department being responsible for the service back to the main when a problem would occur; and WHEREAS, The Board of Water Commissioners has determined that all services being abandoned or disconnected will be dug back to the water main disconnected and shut off at the corporation stop on the water main. THEREFORE, BE IT RESOLVED, that on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "aye ", that all service lines disconnected or abandoned, will be dug back to the water main disconnected and shut off at the corporation stops on the water main. Adopted by the Board of Water Commissioners the 12th day of June, 2007. James O'Brien President BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 • FAX: 651-439-4061 June 12, 2007 Kent Korman I.O.U.E. Local 49 2829 Anthony Lane So. Minneapolis, MN 55418 The Stillwater Board of Water Commissioners is hereby offering the following for your consideration covering the contract period of January 1, 2007 through December 31, 2009. 1) ARTICLE VII OVERTIME Add to section 4: Section 4. Employees who are required to work on Saturdays or Sundays or holidays, in addition to their regularly assigned shift, shall be compensated at the overtime rate for such days and shall receive a minimum of four (4) hours compensation at the overtime rate for each Saturday, Sunday or, holiday or day observed as a holiday, that they are required to be on weekend duty. It is understood that these employees will make routine checks of City water facilities. Any call outs, other than those routine duties, will be compensated as specified in Section 3 above. The on-call employee will be required to carry the on — call phone from Wednesday to Wednesday. The on-call employee shall receive one — half (1/2) hour at straight time rate per call from Scada Alarm System where no response to the water Department is needed. If a response is needed the employee will be paid as a call back and will not be eligible for the one half (1/2) hour at straight time. A 2) ARTICLE IX WAGES Section 1: Increase all classifications and rates of pay by 3.0% in 2007. Increase all classifications and rates of pay by 3.0% in 2008. Increase all classifications and rates of pay by 3.0% in 2009. 3) Section 3: Effective January 1, 2007 the Employer will contribute up to Seven Hundred Fifty Five Dollars ($755.00) per month per employee toward group health and long term disability insurance (hospital/medical insurance) including dependent coverage. In the event the premium for dependent health insurance increases beyond the Seven Hundred Fifty Five Dollars ($755.00) per month during 2008 and 2009, the employer will contribute fifty percent (50%) of the increase. Respectfully Yours, Robert Benson Manager BOARD OF WATER COMMISSIONERS Stillwater, Minnesota, July 11, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday July 11, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. President O'Brien introduced new Commissioner Jay Kimble to the Board. Commissioner Kimble replaces Commissioner Rheinberger whose term expired on June 30, 2007. Also present were John Rheinberger and Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the minutes of the June 12, 2007 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", Resolution No. 1371 was approved for payment. The Board thanked John Rheinberger for his six years of service and presented him with a plaque and on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1372 was adopted commending John Rheinberger for his years of service. Tom Corman reported to the Board that the watermain installation from Abercrombie Circle along County Road 15 and east along Highway 96 to the Palmer property was complete and they started installation of watermain in the Palmer property. John read meters last month and is helping out in the office with the incoming payments. Manager Benson informed the Board that he had received a bid on the painting of the trim and garages at the office from Gabler Painting in the amount of $2,475.00 but he could not provide liability insurance therefore we were unable to use him. We also received one bid from Done -Rite Painting and Home Repairs in the amount of $5,400.00 and the Board instructed Manager Benson to get a second bid, therefore on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", Manager Benson will get a second bid and use his discretion on who to hire for the job. This item was in the 2007 budget. Manager Benson informed the Board that Tom Corman asked to have Andrew Straus promoted to Junior Waterman III. Discussion was held and on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", Andrew Straus will be promoted to Junior Waterman III with the appropriate wage increase as per the union contact effective July 22, 2007. Manager Benson informed the Board that we have had problems with the laser jet printer in the office, therefore, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", Manager Benson will try to repair the printer if possible or will replace the printer. Manager Benson discussed with the Board that during the last couple of years Wolf Marina has had a hydrant connection installed to use for watering during the summer because they are not hooked up to city water. Manager Benson received a call from a resident in the area of Wolf Marina asking for permission to hook up to a hydrant to water his lawn. Manager Benson felt that this would become a problem so on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", residents will not be aloud to use hydrant connections for watering. The following items were discussed, with no action taken: 1. Accounts receivable balance as of June 30, 2007 was $29,912.75. The actual amount is $57,889.68. This amount is $5,700.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the meeting was adjourned. Attest clo-- 6 V:), Secretary RESOLUTION NO. 1371 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2332 Payroll No. 2333 US Bank Stillwater US Bank Stiliwater Soc. Sec. Fund US Bank Stiliwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Armor Security Century Power Equipment City of Stiliwater Commissioner of Revenue Dell Marketing Fox Valley 8ytennm. Inc. Goodin Company H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Instrumental Research Lawn Green Leef Bros., Inc. Lorton Data Menards Miller Excavating Minnesota Department of Heaith Northern Water Works Praxair Quill Owest 8 &TOffice Products SVV/VVCCoopemation Salaries, Labor May 13 - 26 '07 Salaries, Labor May 27 - Jun 8'0T Withholding Tax Jun '07 FICA dues for Jun '07 Medicare dues Jun '07 Withholding Tax State for Jun 'O7 PERA dues Jun 'O7 Savings - Knowles Employee Share Hospitaiization Dental Premium Dues for Jun 'O7 Deferred Compensation PIan Life|naunannm - TibbmMo.Banmon Fiexible Spending Accounts Shop Supplies lnspection & Test of Sprinkler Sys at Office Repairs on Lawnmower Overpayment due City on Acct #31-757 Sales Tax for Jun 'O7 New Computer for Office Marking Paint Meter Valves, Bbmwe, Brass Brass, Batteries, Touch Pads Acid, Chlorine Brass, Elbows, Bali Vaives Water Samples Lawn Fertilizing at Pumphouses Uniforms Zip Code Update Shop Supplies, Biinds Repairs at Laurel Street Reservoir Minnesota Test Fees Safety Vests, Repair Locator Rental on CO Tank Office Supplies Telemeter Circuits, Phones Office Supplies Blue Cross Blue Shield 7,046.89 7,369.18 2,227.48 2,768.46 647.42 949.92 2,760.85 50.00 474.00 340.12 120.00 1,500.00 32.00 75.50 109.68 128.90 23.75 217.80 688.00 1,379.21 93.19 589.00 2,656.85 2,660.56 2,014.73 209.00 403.99 187.82 45.00 175.06 900.00 9,039.00 1,278.36 18.60 95.53 880.43 94.38 7,499.00 Sensus Repair Meter Reading Handheld 132.00 Sprint Long Distance 4.93 Stillwater, City of Principal & Interest GO Bond '00 10,596.46 T K D A Engineering Engineering Well #12 1,022.22 Verizon Wireless Cellular Phone 15.28 69,526.55 Lir-aCT_CrTS.5--®TS-2C-1.-c9 /1 RESOLUTION OF APPRECIATION No. 1372 WHEREAS, John Rheinberger was a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said Board continuously since his appointment by the Mayor and City Council on the 9th day of August, 2001 until June 30, 2007 and as its President from July 13, 2005 to July 12, 2006; and WHEREAS, said John Rheinberger, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due John Rheinberger for the able and efficient manner that he has served the department during 6 years of service, and that he carriers with him the affection and best wishes of the great number of friends he has made during these many years; THEREFORE, BE IT FURTHER RESOLVED, by the Board Water Commissioners of the City of Stillwater, Washington County , Minnesota, that John Rheinberger, in recognition of his long and faithful public service,. the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to present a certified copy of thereof to John Rheinberger. Adopted by the Board of Water Commissioners this 11th uly, 200 s/s James S. O'Brien Ca/ vaL Stillwater, Minnesota, August 8, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, August 8, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Colman. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the minutes of the July 11, 2007 regular meeting were read and approved as written. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1373 was approved for payment. Tom Corman reported to the Board that the Laurel Street Reservoir is back in service and that the crew has been doing maintenance work at the pumphouses, also that the first phase of the Millbrook project has water installed. This property is the old Palmer property. Discussion was held regarding the work that was done on the bobcat. Manager Benson informed the Board that work went over the budgeted amount of $1,000.00. The actual amount was $1,275.50; therefore on motion Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the amount for the repairs was approved. Manager Benson informed the Board of a bad VFD at well 11 and would need to be replaced, therefore on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Manager Benson will have the VFD repaired not to exceed a cost of $11,000.00. Tom Corman brought up his concerns about turning the water on after hours when the water has been shut off for non payment. After discussion, on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, Manager Benson will write up a resolution covering water turn-on's after hours. Manager Benson informed the Board of a second bid for painting of the trim at the office from Nelson Companies in the amount of $4,089.00. The previous bid was from Done Rite Painting in the amount of $5,400.00. The bid was awarded to Nelson Companies in the amount of $4,089.00. The item was in the 2007 budget. Manager Benson informed the Board that he also received two bids for the shingling and replacement of the gutters on the wash rack at the office, one from Simply Seamless in the amount of $4,750.00 and one from Dan Roettger Home Improvements in the amount of $4,256.00. The bid was awarded for Dan Roettger Home Improvements in the amount of $4,256.00. This item was also in the 2007 budget. The following items were discussed, with no action taken. 1. Accounts receivable balance as of July 31, 2007 was $172,622.09. The actual amount is $198,887.19. This figure is $36,500.00 more that last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the meeting was adjourned. &Li-6 Attest Secretary RESOLUTION NO. 1373 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2334 Payroll No. 2335 Payroll No. 2336 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Banyon Data Systems Bell Trucking Carquest Century Power Equipment City of Stillwater Commissioner of Revenue Fred's Tire H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Heritage Printings Holiday Station Stores Instrumental Research Leef Bros., Inc. Menards Postmaster Praxair Quantum Digital Owest SW/WC Service Cooperative Certification Checks - Water Licenses Salaries, Labor Jun 10 '07 - Jun 23 '07 Salaries, Labor Jun 24 '07 - Jul 7 '07 Withholding Tax Federal for Jul '07 FICA dues for Jul '07 Medicare dues for Jul '07 Withholding Tax State Jul '07 PERA dues for Jul '07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Jul '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Fund Accounting Support Repairs at 706 Owens St N #16-250 Shop Supplies Mower Blade Gopher State Locates Dec '05 to Jun '07 Sales Tax for Jul '07 Tire Repair Valve Box Parts, Lids, Hydrant Parts Acid, Chlorine Copper, Driveway Covers Drinking Water Reports Gasoline Water Samples Uniforms Shop Supplies Stamps Rental on CO Tank Office Supplies Telemeter Circuits, Phones Blue Cross Blue Shield Premium 1,519.54 7,291.86 7,442.30 2,294.60 3,033.38 709.38 993.03 2,813.18 50.00 474.00 346.12 120.00 1,500.00 32.00 75.50 232.92 770.00 1,600.00 23.39 53.48 3,715.78 2,085.00 20.28 892.93 3,044.92 1,992.56 505.93 697.92 190.00 187.82 77.68 55.48 18.08 108.37 880.33 7,499.00 Sprint Long Distance 5.02 Stillwater, City of Principal & Interest GO Bond '00 10,596.46 Stillwater Motors New Battery for 2001 Chevrolet 171.23 T K D A Engineering Engineering Well 12 & Wellhead Protection 1,611.08 Verizon Wireless Cellular Phone 12.29 Xcel Energy Power, Gas, Lights June & July 9,748.57 75,491.41 Stillwater, Minnesota, September 12, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday September 12, 2007 at 8:30 A.M. Commissioners Thompson and O'Brien present. Commissioner Kimble absent. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by President O'Brien all voting "Aye ", the agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by President O'Brien, all voting "Aye ", the minutes of the August 8, 2007 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by President O'Brien, all voting "Aye ", Resolution No. 1374 was approved for payment. Tom Corman reported to the Board that John was reading meters and the fall hydrant flushing was underway and a list of five hydrants needing repair was given to Shawn Sanders, City's Public Works Director. Tom also reported that there are some water leaks that were found during our leak detection survey and Manager Benson will get an estimate on the cost of these repairs, also there are a number of gate valves that need to be repaired and Manager Benson will also get an estimate for these repairs. Manager Benson received a letter from City Attorney David Magnuson regarding policies on foreclosed properties. Mr. Magnuson stated that banks are not exempt from the payment of delinquent water bills on the property for services rendered prior to foreclosure. In all cases, the bills for water services rendered to the property becomes a lien against the property and these liens are not dischargeable in bankruptcy, nor does the sale of the property at sheriff's sale absolve the property owners from their responsibility of payment. After discussion, on motion of Commissioner Thompson, duly seconded by President O'Brien all voting `Aye ", the water service will not be turned on, or the property returned to service unless all the delinquent charges have been paid. Discussion was held regarding the turning on of water after hours, and Manager Benson informed the Board that we about a year's worth of the old delinquent notices with current fees on them, therefore on motion of Commissioner Thompson, duly seconded by President O'Brien, all voting "Aye", when new notices are ordered the turn on fees will be adjusted and printed on the new notices. Discussion was held regarding the purchase of a new commercial coffee maker as was advised by Safe Assure consultants and on motion of Commissioner Thompson, duly seconded by President O'Brien, all voting "Aye", a new commercial coffee maker will not be purchased. The following items were discussed, with no action taken. 1. Accounts receivable balance as of August 31, 2007 was $108,479.17. The actual amount is $130,550.18. This is $26,900.00 more than last years. 2. Manager Benson informed the Board that a 12" valve was replaced on Northland Avenue and a hydrant was moved at Northland Park. There being no further business, on motion of Commissioner Thompson, duly seconded by President O'Brien, all voting "Aye", the meeting was adjourned. Attest C bfinfAl Secretary MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 • STILLWATER, MN 55082 TELEPHONE: (651) 439 -9464 • FACSIMILE: (651) 439 -5641 www.MAGNusoNLAwFiRm.com DAVID T. MAGNUSON MARGARET M. MURPHY August 22, 2007 Mr. Robert Benson, Manager Board of Water Commissioners City of Stillwater; 204 North 3rd Street Stillwater, MN 55082 Re: Foreclosures Dear Rob: When property goes into foreclosure, people have stopped paying not only their mortgage payments, but their water bill. Recently, banks who have foreclosed on property and are now the owners, have claimed that they should be exempt from the payment of delinquent water bills occurring on the property for service rendered prior to foreclosure. This view is not supported by law or by the practice of water boards throughout the State of Minnesota. In all cases, the bills for water service rendered to a property become a lien against the property. These liens are not just dischargeable in bankruptcy, nor does the sale of the property at a sheriffs sale absolve the property from the responsibility to pay. My recommendation is that the water not be turned on, or the property not be restored to water service, unless all delinquent charges have been paid. In the alternative, notice could be sent to the owners that if the delinquent charges are not paid, the charges will be certified for collection with the real estate taxes. The City normally adopts a resolution certifying unpaid service charges in the fall of the year. Perhaps you could talk to Finance about having your delinquent charges included in the City's resolution. I will also help with the form of a notice that should be sent to owners if you would like to take this approach. DT cc: Sharon Harrison Larry D. Hansen I hope this information is helpful. Yours ve truly, David . Ma Stillwater Cit orney RESOLUTION NO. 1374 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2337 Payroll No. 2338 Payroll No. 2339 US Bank Stillwater US Bank Stiflwater Soc. Sec. Fund US Bank StiHwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity PIus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefi1Systems Ace Hardware and Paint Automatic Systems Business Forms and Accounting Butch's Repair Carquest Century Power Equipment Commissioner of Revenue Dad's Plumbing Gaalaas Jewelers Greeder/Mondor Electric Company H D Waterworks Hawkins Water Treatment Hawthorn Suites Waterfront Plaza HoUday Station Stores Instrumental Research John Crimmins Leef Bros., Inc. Metro Sales K8|| Life Insurance MinnaaotmAVVVVA Minnesota Department of Labor Nelson Companies Painting Office Max Praxair Quantum Digital Quill Office Supplies Owest Salaries, Labor Jul 8-21 '07 Salaries, Labor Jul 22- Aug 4'07 Salaries, Labor Aug 5-18'O7 Withholding Tax Federal Aug '07 FICA dues for Aug '07 Medicare dues for Aug'07 Withholding Tax State Aug '07 PEFA dues for Aug 'O7 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Aug 'O7 Deferred Compensation PIan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Repairs at Well #12 Utility Bills GOF and Service All Trucks Trailer Hitch Filters Sales Tax for Aug 1J7 Repairs ot Well #12 Plaque - Rheinberger Electrical Work Valve Box Supplies Aoid, Chlorine AVVVVAConVanbon - Cornmon Gasoline 2 Months Water Samples Boots, Shoes Uniforms Annual Contract Copy Machine Life Insurance Convention Fees - Corman Boiler License Painting at Office Office Supplies Rental on CO Tank Office Supplies Office Supplies Telemeter Circuits, Phones 7,272.46 7,483.69 7,722.52 3,558.96 4,302.68 1,006.24 1,495.64 4.245.57 75.00 474.00 346.12 120.00 2,250.00 32.00 75.50 264.13 3,053.28 1,490.68 231.31 20.62 5.61 1,047.67 349.00 131.28 1,802.00 1,102.06 3,871.24 294.93 1,515.72 190.00 64.97 259.00 383.00 100.80 230.00 10.00 4,089.00 14.67 18.60 108.37 229.80 879.60 Richard Williams Robert Benson Springborn Heating & Air Sprint Stillwater, City of SWNVC Service Coopertive Twin Cities Area Labor Management T K D A Engineering Tri-State Bobcat Truck Utilities Verizon Wireless Vessco, Inc. Viking lndustrail Center Xcel Energy Overpayment on Account #37-524 Sundry Expense Air Conditioning Repair at Office Long Distance Principal & Interest GO Bond '00 Blue Cross Blue Shield Premium School - Corman Locating, Engineering Service on Bobcat Bed Mount Rack Cellular Phone Valve at Laurel Street Lockout Stations, Eye Wash Station Unit Power, Gas, Lights 2 Months 103.20 496.26 338.55 9.49 10,596.46 7,499.00 190.00 1,027.24 1,275.50 53.29 17.02 505.88 193.40 26,261.37 110,784.38 Stillwater, Minnesota, October 10, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday October 10, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", the Agenda was accepted as presented. On motion on Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye', the minutes of the September 12, 2007 regular meeting were read and approved as written. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1375 was approved for payment. Tom reported to the Board that they were getting ready for winter, that he has attended a one day supervisors training class in September and will be finishing up with another one day class in October. The Water Department had a staff meeting on Tuesday morning and Tom felt things went well. They still are flushing hydrants and will repair a leaky valve in the shop on Thursday. John will be helping out in the office as needed during billing time. Manager Benson informed the Board that our contract with our auditors, LarsenAllen is up and after discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Board of Water Commissioners will sign a five year contract with LarsenAllen. The following items were discussed, with no action taken: 1. Accounts receivable balance as of September 30, 2007 was $28,654.37. The actual amount is $68,164.82. This figure is $3,400.00 more than last year. 2. Keys Well Drilling inspected pumps and motors at all our wells and everything looks good. 3. There were some repairs at well #11. A wire shorted out the VFD for the well pump. 4. The pressure reducing valve on Hazel Street was stuck open, and, on Friday October 5 a service person from Cla/valve came out and went through trouble shooting with the crew and fixed the problem. 5. Manager Benson informed the Board of a problem at 1024 Second St. N. with a homeowner that was trying to repair his own service and the problems that he had. The staff will write up procedures so this will not happen again. There being no further business, on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye", the meeting was adjourned. Attest RESOLUTION NO. 1375 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2340 Payroll No. 2341 Payroll No. 2342 US Bank Stiliwater US Bank Stiliwater Soc. Sec. Fund US Bank Stiliwater Meducare Cont. Commissioner of Revenue State Treasurer Affinity PIus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Arrow Building Center Banyon Data Systems Brochman Blacktopping Buberi Recycling & Compost, Inc CDW.G City ofStillwater Commissioner of Revenue H D Waterworks Hawkins Water Treatment Henry's Waterworks, Inc. Instrumental Research Keys Well Drilting Company Lawn Green, Inc. LemfBnoa.. Inc. Magnuson Law Firm McGarry-Kearney Agency Miller Excavating Minnesota Department of Health Postmaster Praxair S&T Office Supplies Sprint Stiliwater, City of SVV&VC Service Cooperative T K D A Engineering Verizon Wireless Salaries, Labor Aug 19- Sep 1'07 Salaries, Labor Sep 2- Sep 15'07 Go|aUea, Labor Jan 1 '07 - Sept 1 '07 Back Pay Withhotding Tax Federal Sep '07 FICA dues for Sep 'D7 Medicare dues for Sep '07 Withholding Tax State Sep '07 PER8 dues for Sep 'D7 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Sep 'O7 Deferred Compensation PIan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Wood Annual Utility Billing Support & Fixed Asset Blacktopping Olive @ Grove St Disposal of Printer New Printer for Office Permit for Roofing of Garage at Office Sales Tax for Hydrants Parts, Meter Supplies Acid, Chlorine Saddles, Corps Water Samples Motor Inspection at all Wellhouses Fertilizing Yards Uniforms Attorney Fees Annual Insurance Renewal Backhoe, Trucks - 5 Jobs Minnesota Test Fees Permit Fee Rental on CO Tank Office Supplies Long Distance Principal & Interest GO Bond '00 Blue Cross Blue Shield Premium Engineering, Wellhead Protection Cellular Phone 7,597.27 7,954.80 7,313.11 3,442.57 4,233.58 990.10 1,453.61 4,260.78 50.00 1,158.00 346.12 120.00 1,525.00 32.00 75.50 72.72 4.29 1,165.00 780.00 30.00 1,565.54 2.10 1,133.00 1,429.04 1,088.96 359.98 190.00 585.00 496.99 187.82 56.25 39,967.75 11,537.04 9,039.00 1,260.00 18.60 66.84 10.01 10,596.46 7,499.00 1,791.17 11.21 Vessco, Inc. Water Conservation Services, Inc. Xcel Energy Golden Anderson Valve Kit Leak Detection Power, Gas, Lights 284.36 224.25 8,482.88 140,487.70 Still November 14, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 14, 2007 at 8:30 A.M. All Commissioners were present. President O'Brien presiding. Also present was Tom Corman. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the minutes of the October 10, 2007 regular meeting were read and approved as written. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1376 was approved for payment. Tom Corman reported to the Board that things are in good order for winter and Water Department staff held there second staff meeting and he feels that things went well. Burchville Construction hooked up watermain extensions on Neal Ave & McKusick into the Millbrook addition. The watermain is currently at a dead end and the extension will be looped in the summer of 2008. The City replaced three fire hydrants that were not able to be repaired. Manager Benson informed that he had met with the City's Engineer, Shawn Sanders and City Planner Mike Pogge about a new well site at Legend's Park. Manager Benson met with Water Boards Engineer Verne Jacobson, from TKDA and they found a site that will work in Legend Park. After much discussion, on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", the Board of Water Commissioners will allow $80,000 to $100,000.00 towards building up grades and amenities to the park for the plot of land used for the pump house. Anything above that will have to be brought back to the Board for approval. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye" Manager Benson will work with. TKDA to draft a letter to the Park Board. Manager Benson also brought up to the Board the option of paying for the new well. After discussion, on motion of Commissioner Thompson, duly seconded by. Commissioner Kimble, all voting "Aye" Manager Benson will work with Finance Director Harrison this matter. The following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 2007 was $259,268.13. The actual amount is $298,425.13. This is $17,400.00 more than last year. Manger Benson informed the Board of a 12" butterfly valve that broke while trying to isolate a section of watermain so the City could make their connection for the watennain extension. Burchville Construction dug down to the valve and replaced a roll pin and were able to open the valve back up. The Water Department received a number of calls from residents about low water pressure. With the high system partially isolated the middle system fed the high system. This stirred up some of the sediment in the system. One house ended up with a plugged kitchen and tub faucet. Dad's Plumbing was called to make repairs for the homeowner. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, the meeting was adjourned. Attest Secretary RESOLUTION NO. 1376 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION Payroll No. 2343 Payroll No. 2344 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Plus Credit Union Board of Water Commissioners Delta Dental Financial Secretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life Insurance Secure Benefit Systems Ace Hardware and Paint Automatic Systems Business Forms & Accounting Commissioner of Revenue Dan Roettger Home Inprovements Goodin Company H D Waterworks Hawkins Water Treatment Holiday Station Stores Interstate Power Systems Instrumental Research Leef Bros., Inc. McGarry-Kearney Agency, Inc. Miller Excavating Postmaster Praxair Owest Sprint Stillwater, City of Stillwater Motors SW/WC Service Cooperative T K D A Engineering Verizon Wireless Vessco, Inc. Xcel Energy Salaries, Labor Sep 16-29 '07 Salaries, Labor Sep 30 - Oct 13 '07 Withholding Tax Federal Oct '07 FICA dues for Oct '07 Medicare dues for Oct '07 Withholding Tax State Oct '07 PERA dues for Oct 07 Savings - Knowles Employee Share Hospitalization Dental Premium Dues for Oct '07 Deferred Compensation Plan Life Insurance - Tibbetts, Benson Flexible Spending Accounts Shop Supplies Variable Drive at #11 Office Supplies Sales Tax for Roofing at Wash Rack Pressure Reducing Valves Hydrant Supplies, Brass Acid, Chlorine Gasoline Annual Check on Generator at #11 Water Samples Uniforms Insurance Premium Backhoe, Trucks 224 Martha St. N. Envelopes Rental on CO Tank Telemeter Circuits, Phones Long Distance Principal & Interest GO Bond '00 Service Repair 2002 Chevrolet Blue Cross Blue Shield Premium Locating, Engineering Cellular Phone Golden Anderson Repair Kit at Office Power, Gas, Lights 7,758.63 8,168.51 2,649.35 3,074.68 719.12 1,100.90 3,066.30 50.00 550.00 346.12 120.00 1,550.00 32.00 75.50 249.78 10,471.97 101.16 2,528.00 4,256.00 81.87 1,364.85 157.34 1,460.27 440.78 190.00 187.82 3,624.52 925.23 221.50 18.08 1,758.31 15.52 10,596.46 805.96 7,499.00 69.54 10.80 324.83 5,883.48 82,504.18 Stillwater, Minnesota; December 12, 2007 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, December 12, 2007 at 8:30 A.M. All Commissioners were present, President O'Brien presiding. Also present was Tom Colman. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye", the Agenda was accepted as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "aye ", the minutes of the November 14, 2007 regular meeting were read and approved as written. On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1377 was approved for payment. Tom reported to the Board that we had two watermain breaks, one on Brick Street and one on Mid Oaks. Asphalt and landscaping will need to be repaired in the spring at Mid Oaks. He also reported of,a service leak at 1322 Martha Street No. in which the owner had the service leak repaired, and one hydrant was hit at Lily Lake School during snow removal. John and Andy have started reading meters for the quarter. Manager Benson discussed the 2008 Capital Outlay, Revenue and Expenditure Budgets that was handed out with the December meeting packet with the Board. After much discussion, on motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", the Capital Outlay Budget was approved as presented. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Revenue Budget was approved as presented. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the Expenditure Budget was approved as presented. On motion of Commissioner Thompson, duly seconded by Commissioner Kimble, all voting "Aye ", the following dates are set for the 2008 Board Meetings. All meetings will begin at 8:30 A.M. January 9th February 13th March 12th April 9th May 14th June 11th July 9th , August 13th September 10th October 8th November 12th December 10th On motion of Commissioner Kimble, duly seconded by Commissioner Thompson, all voting "Aye ", the depositories for the Board in 2008 are as follows: Central Bank US Bank First State Bank Bayport Eagle Valley Bank Lake Elmo Bank Jennings State Bank The following items were discussed, with no action taken: 1. Account receivable balance as of November 30, 2007 was $165,316.96. The actual amount is $201,882.06. This is $17,300.00 more than last year. 2. Manager Benson explained to the Board that he received a letter from Durand & Associates a property management company requesting reimbursements for Heritage Square, Settlers Way and Percheron Park irrigation systems that the City of Stillwater was to assume the responsibility of the maintenance and obligations when the developer's responsibility ended. Manager Benson will follow up with City Public Works Director Shawn Sanders on this problem 3. Manager Benson and Verne Jacobson with T.K.D.A will attend the December 17, 2007 Parks Board Meeting to get approval for Well #12 in Legends Park. There being no further business, on the motion of Commissioner Thompson duly seconded by Commissioner Kimble, all voting "Aye ", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1377 RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE TREASURER FOR SEVERAL AMOUNTS, VIZ: NAME DESCRIPTION PaxroUNo.2345 Payroll No.2346 US Bank Stiliwater US Bank Stiliwater Soc. Sec. Fund US Bank Stiliwater Medicare Cont. Commissioner of Revenue State Treasurer Affinity Pius Credit Union Board of Water Commissioners Delta Dental Financial Seoretary, Local #49 Nationwide Retirement Solutions MN NCPERS Life insurance Secure Benefit Systems Ace Hardware and Paint Andrew Strauss Arrow Building Center Brochman Blacktopping Buber|Riocyc|ing Burschville Construction Butch's Repair Carquest CCP Industries Chris Amdahi, Locksmith City of Stiliwater Commissioner of Revenue Dad's Plumbing Fox ValIey Systems, Inc. Fred's Tire H D Waterworks Hawkins Water Trea men1 Henry's Waterworks, Inc. Holiday Station Stores Instrumental Research Jose Leon LeefBnoo..Inc. Menards Mil Life Miller Excavating Minnesota Conway Fire & Safety Praxair Postmaster Salaries, Labo Oct 14-27'07 Smkarhem, Labor Oct 28 - Nov 10 '07 Withholding Tax Federal Oc 107 FICA dues for Oct 'O7 Medicare dues for Nov '07 Withholding Tax State Nov 'O7 PERA dues for Oct O7 Savings - Knowles Employee Share Hospitaiization Dental Premium Dues for Nov 'O7 Deferred Compensation Plan Life|nounanco - Tibbmttm.Bonson Flexible Spending Accounts Shop Supplies Work Boots Shop Supplies Blacktop 2Jobs Recycling Repair Vaive on Neal Ave G.O.F Ali Trucks Spiash Guards, Supplies Rolled Towels New Locks at Pumphouses Right of Way Permits Sales Tax for Nov 'O7 Plumbing Repair at 1311 Carnelian Marking Paint Tire Repair Hydrant Supp||gm, Meter Registers Acid, Chlorine Ball Valves, Repair Clamps Gasoline Water Samples Refund on Concrete Repair at 706 Owens St N Uniforms Shop Supplies Life Insurance Backhoe, Trucks 2 Jobs Annual inspection on Fire Extinguishers Rental on CO Tank & New Tank Permit Fees 7,67 .68 7,658.92 2,445.50 2,953.18 690.70 1,035.77 2,981.66 50.00 825.00 346.12 12D'OO 1,550.00 32.00 75.50 309.18 132.60 31.78 1,480.00 37.00 4,307.50 211.31 46.97 134.72 1,004.00 1,088.00 578.00 117.00 93.24 20.28 1,040.10 828.40 1,228.44 835.62 390.00 456.00 226.70 152.39 86.40 4,876.28 150.33 82.52 1,100.00 Quill Safe Assure Consultants Stiliwater American Legion Springborn Heating & Air Sprint GtiUvvstor, City of 8W&VC Service Cooperative T K D A Engineering Verizon Wireless Xce|Energy Office Supplies Annua Fees Safety New Flag Repair Furnace at Owens St Pum Long Distance Principal & Interest GO Bond '00 Blue Cross Blue Shield Premium Engineering Cellular Phone Power, Gas, Lights 300.56 2,165.00 35.00 113.20 12.03 10,596.46 7,499.00 1,070.55 19.04 4,261.96 75,554.59