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HomeMy WebLinkAbout1997-01-09 to 2001-06-12 Water Board MINStillwater, Minnesota January 9, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 9, 1997 at 8:00 A.M. Commissioners Friedrich and O'Brien were present. President Friedrich presiding. Also present were Jack Jewell, Dennis McKean and Ron Anderson. The minutes of the December 12, 1996 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner "Aye" Resolution No. 1228 was approved for payment. On motion of Commissioner O'Brien, duly seconded by Commissioner voting "Aye ",Resolution No. 1229 was adopted: RESOLUTION OF APPRECIATION NO. 1,229 Friedrich, both voting Friedrich both voting WHEREAS, Jack Jewell was a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said Board continuously since his appointment by the Mayor and City council on the 1st day of July, 1986, and as its President from July 13, 1995 until December 12, 1996; and WHEREAS, said Jack Jewell, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due, Jack Jewell for the able and efficient manner that he has served the department during 10 %2 years of service, and that he carries with him the affection and best wishes of the great number of friends he has made during these many years; THEREFORE, BE IT FURTHER RESOLVED, by the Board of Water Commissioners, of the City of Stillwater, Washington County, Minnesota, that Jack Jewell, in recognition of his long and faithful public service, the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to present a certified copy thereof to Jack Jewell. Adopted by the Board of Water Commissioners this 9th day of January, 1997. Ade /s/ Melvin Friedrich On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", the 4th quarter and final 1996 budget was accepted. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", effective January 1, 1997, the Water Availability Charges for the newly annexed areas to the City of Stillwater will be as follows: Up to 1" Service $1000.00 each Larger than 1" to 3" Service $1250.00 each Larger than 3" Service $1500.00 each With regrets, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", the Board accepted the resignation of Jack Jewell from the Board of Water Commissioners, effective December 19, 1996. Jack Jewell resigned because he moved from the City of Stillwater. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", Mary Jo Stevensen's hourly wage will increase $0.25 per hr. effective January 1, 1997. Mary Jo Stevensen's wage will be $8.50 per hr. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien both voting "Aye ", the Manager was instructed to purchase a desk and chair for the front office at cost of approximately $1000.00 and to purchase a new copier for up to $2500.00. Both of these items were budgeted items in 1997. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the Manager was authorized to purchase a new printer for $550.00. The old printer burnt our its circuit board. After discussion on motion of Couudssioner O'Brien, duly seconded by Commissioner Friedrich,both voting "Aye ", an additional $1000.00 will be allowed for the remodeling of the North shop area. The original budget allowed $1000.00 for this project, but after receiving the heating proposal from Hoffman Refrigeration, more expenditures will be needed. As matter of record, the following items were discussed, with action taken: 1. Accounts receivable, December 31, 1996 were $13,735.78. This is the lowest figure since 1986. 2. Dennis McKean advised the Board that the Water Dept. phone in his home has been removed. 3. Ron Anderson updated the Board on the following items: New control system in and operating as of December 12, 1996. Some minor adjustments to the system remain. Anderson suggested raising tapping charges for watermain, currently $75.00 for 3/4" or 1" tap and $200.00 for 12" or 2" tap. He also made the Board aware that he would like to attend the 1997 AWWA National Convention this June in Atlanta. 4. The auditors were in January 8th for preliminary talks and will return the week of February 17th to begin their audit. There being no further business, on motion, meeting adjourned. RESOLUTION NO. 1228 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2244 Pay Roll No. 2245 Pay Roll No. 2246 Firstar Stillwater Bank Commissioner of Revenue Firstar Still Bank Medicare Contribution Longevity Pay, Dec 95 to Nov 30,96 -12 mos. Salaries, Labor Dec 1 -15'96 Salaries, Labor Dec 16 -31'96 includes Unused Sick Leave Withholding Tax Federal Dec 96 Withholding Tax State Dec 96' Medicare dues for Dec 96 $11,519.60 5,744.15 12,281.73 8,415.75 3,193.45 1,101.10 Firstar Still Bk. Soc. Sec. Cont Fund State Treasurer Financial Secretary Local #49 Blue Cross Blue Shield of Minnesota U.S.C.M. Deferred Compensation Program City of Stillwater Commissioner of Revenue U.S. West Communications AirTouch Cellular Northern State Power Company Ace Hardware and Paint Food -N -Fuel Inc. Carquest of Stillwater Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Co. Gopher State One -Call Inc. Minnesota Dept of Health Lowell Inn CDP Imaging Systems The Courier Automatic Systems Company Feed -Rite Controls Inc. Leef Bros. Inc. U.S. Filter /WaterPro Goodin Company FICA dues for Dec 1996. 4,708.14 PERA dues for Dec 1996 4,308.96 Dues for January 1997 116.00 Premium for January 1997 2,444.62 Deferred Comp Accounts 1,900.00 Flexible Spending Accounts 90.00 December Sales and Use Tax 595.47 Phone Service, Telemeter 360.96 Circuits Cellular Phone 27.72 Power, Gas, Lights 5,113.01 Heat Tapes, Insulation 253.85 & Tools Gasoline Motor Oil Shop Supplies Snow Removal Blacktop, 1 Job Location Requests Quarter Minnesota Test Fee Sundry Expense Service Copier Advertisement Office -Clerk Final- Control System Upgrade Samples and Chlorine Uniforms Meter and Hydrant Parts Hydrant Markers, Lids , Brass There being no further business, on motion, meeting adjourned. Attest: Secretary 376.89 12.65 24.53 450.00 511.00 10.50 6,166.00 1,140.46 95.00 21.00 18,246.28 82.00 107.52 1,628.93 Ftg. 539.13 $91,586.40 Stillwater, Minnesota February 13, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 13, 1997 at 8:00 A.M. All Commissioners present. President Friedrich presiding. Also present was Ron Anderson. New Commissioner Gary Funke was welcomed to the Board. The offices and appointments of Board members now stands as follows: President Vice President Member Melvin Friedrich James O'Brien Gary Funke Appointment expires June 30, 1998 Appointment expires June 30, 1997 Appointment expires June 30, 1999 On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the January 9, 1997 regular meeting were read and approved as written. On motion of Conuuissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1230 was approved for payment. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Resolution No. 1231,honoring Dennis McKean for his years of service was approved. RESOLUTION OF APPRECIATION NO. 1,231 WHEREAS, the retirement of our employee of long standing, DENNIS A. MCKEAN from his position as Secretary/Manager of the Board of Water Commissioners presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant and the respect in which he is held as a private citizen; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due to DENNIS A. MCKEAN for the able and efficient manner that he has served the Stillwater Water Department during his more than 28 years of service, and that we sincerely regret his decision to retire. RESOLVED, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. RESOLVED, that members of the Board of Water Commissioners and also fellow employees regard his return to private life as a loss to them, and trust that his future be as bright and prosperous as can be desired. RESOLVED, that the resolution adopted on this occasion be transmitted to him and spread upon the minutes of this meeting. Adopted by the Board of Water Commissioners this 13th day of February, 1997. /s/Melvin Friedrich r After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", a request from Mrs. Jean Jacobson, 1338 5th St. S., Acct #7 -277, for a reduction of her January 1, 1997 water bill of $60.05 was denied. The reason for denial was that no problems could be found in her house and that now the usage is back t approximately 1,000 per month. The consensus was that the water was used. A letter was received from Art Palmer of the Lowell Inn regarding the repair to his wat� service by Miller Excavating. In the letter he requested long term financing for this repair and the charges assessed and collected by the Water Dept.,because of hardship,in the amount of $4205.22 not including blacktop, curb or sidewalk repair. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", this request by Art Palmer was denied because no form of hardship was demonstrated and it is a private matter between the Lowell Inn and Miller Excavating. After discussion, on motion of Commissioner Funke, duly seconded by CommissionerT0'Brien, both voting "Aye ", Commissioner Friedrich voting "Nay ", Ron Anderson's request for time off and $1500.00 for expenses to attend the 1997 AWWA National Convention this June in Atlanta was approved. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", as of December 31, 1996, the Designated Fund Balance is set at $794,000.00. Breakdown is $750,000.00 for a new tank and $44,000.00 for severance packages. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the following policy regarding sick leave and Doctor's appointments will take effect March 1, 1997. 1 Effective March 1,1997, any person who has to miss work because of a Doctor's appointment will be required to use vacation time or sick leave for the missed work time. If sick leave is used for a Doctor's appointment of over two (2) hours a slip from the Doctor will be required attesting to the length of the appointment. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 1997 was $63,425.56. This figure is $4,000.00 higher than last years. 2. Ron Anderson reported that in the past 2 weeks we have had 2 main breaks, 1 leaking valve and 2 service leaks. Elementary School on Myrtle & Manning Ave. will open in the fall of 1998, with services to be installed that Spring, and Lot Changes for Interlachen Hills will result in 1 less lot. 3. Prices for a new well and tank to service the annexed area will total approximately 1.1 Million. RESOLUTION NO. 1230 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2247 Pay Roll No. 2248 Firstar Stillwater Bank Commissioner of Revenue Firstar Still Bk. Medicare Contribution Firstar Still Bk. Soc. Sec. Cont Fund State Treasurer Financial Secretary Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City Of Stillwater Delta Dental AirTouch Cellular American Water Works Association Ace Hardware & Paint Butch's Repair Car Quest of Stillwater Commissioner of Revenue Copy Cat Printing D.N.R. Division of Waters Feed -Rite Controls Inc. Gaalaas Jewelers Goodin Company Graphic Controls Corporation Greeder Electric Gopher State One -Call Inc. Hoffman Refrigeration & Heating Salaries, Labor Jan 1 -15197 $ 7,228.60 Salaries, Labor Jan 16 -31'97 17,512.41 includes severance package, McKean Withholding Tax Federal Jan /97 6,515.22 Withholding Tax State Jan197 2,223.96 Medicare dues for Jan'97 1,235.22 FICA dues for Jan'97 5,281.84 PERA dues for Jan/97 2,487.72 Dues for Feb /97 116.00 Premium for Feb197 2,590.05 Deferred Comp Accounts 8,550.00 Flexible Spending Accounts 105.00 Dental Premuim 12.46 Cellular Phone 27.72 Annual Dues 103.00 Shop Supplies 420.86 Grease, Oil, Filter 3 Trucks 85.47 Oil, Fuses, Socket Wrenches 161.58 Jan'Sales and Use Tax 927.68 Letterhead, Business Cards 152.83 D.N.R. Water Appropriation Fee 3,100.50 Acid,Samples Plaque, Jewell Copper and Fittings Tank Level Charts Pump Control System Location Requests Duct Work - Shop 466.76 89.46 1,621.05 439.34 1,575.00 10.50 1,000.00 Ideal Tool & Machine Company Leef Bros. Inc. Malkem International Corp. Jim McKnight, Secretary Miller Excavating Northern State Power Company Northwoods Handicaped Assembled Products Northern Water Works Supply Inc. Peterson ABC Seamless Inc. Postmaster, Stillwater Spectrum Business Systems Sprint Gas & Groceries Stillwater Motor Company St. Croix Office Supplies Inc. U.S. Filter/Water Pro U.S. West Communications Dennis E. Watson Machining Work 138.00 Uniform, Back Sales Tax 438.29 Ice Melt 207.16 Sundry Expense 463.95 Backhoe, Truck, Fill - 3 Jobs 3,193.42 4,700.12 59.95 99.14 285.00 1,000.00 575.10 342.28 Power, Gas, Lights Trash Bags Repair Clamp Remove Turbine Vents Office Permit #538 Okidata Printer Gasoline Repair Turn Signal 195 Chevrolet 144.99 Word Processor, Calculator, SupJ,067.10 Meters, Valves 7,538��n . 6R Phone Service, Telemeter Cir, 3,035.77 Payroll Program, City 315.00 $87,644.18 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota March 13, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 13, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. The minutes of the February 13, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1232 was approved for payment. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the annual report for 1996 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. After discussion, the matter of having our six wells tested for Total Alkalinity, Total Solids, Total Hardness, Iron, Manganese, Chloride, Sulfate, pH, Conductance, Nitrate and Sodium by SERCO Laboratories for a price of $152.10 per well was tabled until we can get a written proposal from Minnesota Valley Testing to compare their fee for the same tests. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", the Secretary was instructed to send a letter to the Mayor and Council requesting Commissioner O'Brien's reappointment to the Water Board when his term expires on June 30, 1997. The letter will be sent at the end of April. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable balance as of February 28, 1997 was $41,811.25. This figure is $4,000.00 higher than last year. 2. TKDA will be in town the end of March or early April to do a water leak survey of the entire town. 3. A new copier is being looked at, the possibility of leasing one, instead of purchasing is being looked into. 4. The next Board meeting will be on April 8th. RESOLUTION NO. 1,232 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Salaries, Labor Feb 1 -15'97 Pay Roll Pay Roll $ 5,744.30 Salaries, Labor Feb 15 -28'97 5,603.67 Firstar Stillwater Bank Commissioner of Revenue Firstar Still Bk. Medicare Contribution Firstar Still Bk. Soc. Sec. Cont Fund State Treasurer Financial Secretary Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Ronald A. Anderson Arrow Building Center AT &T Wireless Services C C T Inc. Commissioner of Revenue Fred's Tire Feed -Rite Controls Inc. Food -N -Fuel Gaalaas Jewelers Goodin Company Graphic Controls Corporation Johnny's TV Larson, Allen, Weishair & Company Leef Bros. Inc. MII Life Inc. Miller Excavating Inc. MN Dept of Health Northern States Power Company Northern Water Works Supply Inc. Postmaster, Stillwater Royal Glass and Shower Sensus Technologies Inc. Simonet Furniture and Carpet Company Specialty Contracting Sprint Gas and Groceries St. Croix Custom Mold Inc. St. Croix Office Supplies Stillwater Motor Company TKDA Inc. U.S. Filter/WaterPro U.S. West Communications Withholding Tax Federal Feb 1997 Withholding Tax State Feb 1997 Medicare dues for Feb 1997 FICA dues for Feb 1997 PERA dues for Feb 1997 Dues for March 1997 Premium for March 1997 Deferred Comp Accounts Flexible Spending Accounts Dental Premium Shop Supplies and Paint Cellular Phone AWWA National Convention Materials Back Room 1/2 Month Pager Air Time Service Call Feb 1997 Sales and Use Tax Front Brakes 1979 Ford Acid, Chlorine, Samples Gasoline Plaque, McKean Sink and Fittings, Shop Tank Charts Locator Repair Progress Billing '96 Audit Uniforms Life Insurance Premium 2 Watermain Leaks School, McKnight and Tholen Power, Gas, Lights 3 Repair Clamps 1st class Presort Fee Desk Top Annual Support, Meter Reading Office Desk and Chair Repair Garage Door Diesel Fuel Repair Golden Anderson Valve at Olive Street Supplies, Floormat, Typewriter Repair Snowplow Hydraulics Leak Locating Watermain Fittings Phone Service, Telemeter Circuit There being no further business, on motion, meeting adjourned Attest: iv 2,303.98 965.28 414.30 1,771.46 1,937.27 116.00 2,590.05 1,050.00 105.00 13.70 247.40 27.72 1,500.00 616.98 8.65 25.00 519.42 402.52 1,192.88 255.58 89.46 163.07 51.48 20.00 3,300.00 130.09 122.40 2,971.00 170.00 4,709.41 295.65 85.00 90.98 500.00 1,065.01 628.00 13.06 106.00 325.63 65.21 143.65 193.43 468.35 $43,118.04 Secretary Stillwater, Minnesota April 8, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, Aril 8, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. The minutes of the March 13, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ". Resolution No. 1233 was approved for payment. After discussion, on motion, of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", MN Valley Testing Laboratories is authorized to perform 11 different water tests of our systems wells for a price of $133.00 per well. Serco Laboratories had also submitted a price of $152.50 per well for the same tests. The Board was informed that Kellie Knowles was out of work the last 2 weeks because of surgery. As a result of this she had used approximately 6 more sick days that she has earned. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Kellie Knowles will be granted a loan of 7 days sick leave, to be repaid during the reminder of the year. If for some reason she does notwork long enough to repay the borrowed sick leave, it will be deducted from her final pay check. Ron Anderson reported that Jim Blichfeldt is proposing to build 4 Twin Homes on the old Rose Floral site on South 5th Street. If Jim Blichfeldt has to move the hydrant on South 5th Street for his development, it will be at his expense. Also that there are 7 places on South 2nd Street where the watermain runs thru the sewer manholes. This will be corrected when the street project is done this summer. As matter of record, the following items were discussed, with no further action taken: 1. The new Ricoh copier is in and working fine. 2. Account receivable balance for March 31, 1997 is $21,180.27. This figure is the same as last year. 3. "NO SKATEBOARDING" signs have been installed behind the office to try to keep the kids from using the area to skateboard. 4. At the June meeting vacation time and Kellie Knowles probation period will be discussed. RESOLUTION NO. 1233 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2251 Pay Roll No. 2252 1st Star Stillwater Bank Commissioner of Revenue 1st Star Still Bank Medicare Cont. 1st Star Still Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local *49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program 1st Star Stillwater Bank Delta Dental Ace Hardware and Paint Arrow Building Center Air Touch Cellular Carquest of Stillwater Century Power Equipment Commissioner of Revenue Copy Cat Printing Department of Labor & Industry, CAIS Feed -Rite Controls Inc. Goodin Company Glass Service Company Greeder Electric High Tech Signs Inc. Hoffman. Refrigeration Jim McKnight Johnny's T.V. Leef Bros Inc. Metro Sales Inc. Miller Excavating Inc. Minnesota Department of Health Doug Monson Mooney & Associates Northern States Power Company Sprint Gas & Groceries St. Croix Office Supplies Inc. US Filter /WaterPro US West Communications Zep Manufacturing Salaries, Labor Mar 1 -15'97 Salaries, Labor Mar 13 -31'97 W.T. Federal for Mar'97 W.T. State for Mar'97 Medicare due for Mar'97 FICA dues for Mar'97 PERA dues for Mar'97 Dues for Apr'97 Premium for Apr'97 Deferred Comp. Accts. Flexible Spending Accts. Dental Premium Paint & Fittings for Back Room Plywood, Molding, Supplies Cellular Phone Truck Battery Lawnmower Repair Sales Tax for Mar'97 24 Hour Shut Off Notices Compressor Inspection Acid, Chlorine, Samples, Repairs Fire Hose & Fittings Plexigiass at Station *10 Rewire Back Room and Hour Meters No Skateboarding Signs Thermostat at 3rd St. Garage Miscellaneous Expense Miscellaneous Expense Uniforms Richo Copier Limerock MN Test Fee Charges Shampoo Office Carpet Golden - Anderson Valve ? Olive St. Power, Gas, Lights Gasoline Office Supplies, Typing Stands Meter Valves Telemeter Circuit Hand Soap & Dispenser There being no further business, on motion, meeting adjounred. Attest: $ 5,542.57 6,221.62 2,406.27 1,014.96 430.94 1,842.60 2,000.17 116.00 2,590.05 1,050.00 105.00 13.70 532.02 241.07 27.72 64.12 88.12 519.33 206.06 20.00 1,380.05 313.88 59.86 764.00 170.40 92.50 575.00 280.00 161.67 2,662.50 98.54 6,166.00 90.00 1,175.69 5,260.18 282.06 276.59 271.08 192.34 101.55 $45,906.21 (<,-/4-e50 Secretary Stillwater, Minnesota May 8, 1997 Regular Meeting:;. The regular meeting of the Board of Water Commissioners was held on Thursday, May 8, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. The minutes of the April 8, 1997 regular meeting were read and approved as written. Ron Anderson updated the Board on the following projects: 1. Watermain break at office for the standpipe in back with landscaping to be completed. 2. Crestwood Terrace watermain hook -up. No charge to Water Department. This is for the Interlachen Hills 3rd Addition. There will be 30 taps made there. 3. Shingles at Wilkin Street to be completed next week. 4. All watermain breaks from this winter have been blacktopped. 5. July 23 will be the Sensus Open in Cottage Grove. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1234 was approved for payment. Discussion followed regarding the sale of our lot in Oak Glen that we were going to use for a tank site. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Ron Anderson was instructed to eliminate the 16" watermain stub into this property. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight was instructed to contact Bob Lafayette for an appraisal on this lot before listing it "For Sale ". Letters will be sent to the neighbors on each side before listing this property, giving them first chance for purchase. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight was instructed to contact Verne Jacobson of TKDA Engineering, to begin the process of selecting property for a new tank in the recently annexed area and it's construction. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", repairs to the 1995 Chevrolet Pickup were authorized. Total cost is $1,435.00, with a $488.00 reimbursement from our insurance company. Commissioner Funke was approached by the owner of The Harbor, 517 Owen St. N. regarding the placement of 6 to 8 tables with umbrellas on our property to the North of his He wants to put a patio door in the North wall so his customers will be able to sit outside. After much discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", The Harbor, 517 Owen St N. will be allowed to use Water Department property for 6 to 8 tables on a 90 day trial basis with the following provisions: 1. The Harbor will be responsible for clean up and grass cutting. 2. An insurance policy for liability be on file in the Water Department office. Ron Anderson and Jim McKnight will meet with the owner to show him how much land he can use. The following items were discussed, with no further action taken: 1. Accounts receivable balance as of April 30, 1997 was $63,671.82. This figure is $6,000.00 higher than last year. 2. 230 shut -off notices totaling $23,000.00 will be mailed May 8th. 3. A sexual harassment workshop for all City employees will be May 12th and 14th. This 2 hour workshop is mandatory for all employees. 4. Communication antenna's mounted to our water tanks and revenue they could provide will be looked at in the near future. RESOLUTION NO. 1234 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2253 Pay Roll No. 2254 Firstar Stillwater Bank Commissioner of Revenue Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc Sec Cont Fund State Treasurer Financial Secretary Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Arrow Building Center Thomas Best Business Forms and Accounting Systems Brochman Blacktopping Carquest of Stillwater C C P Industries, Inc. Chris Amdahl Locksmith Commissioner of Revenue Feed -Rite Controls, Inc. Food -n -Fuel Goodin Company Gopher State One -Call, Inc. Greeder Electric Keys Well Drilling Company Leef Bros., Inc. Jim McKnight MII Life, Inc. Miller Excavating, Inc. Minnesota Valley Testing Labs Northern States Power Company Northern Water Works Supply Postmaster - Stillwater St. Croix Office Supplies St. Croix Outfitters US Filter/WaterPro US West Communications Firstar Investment Services Salaries, Labor April 1 -15'97 $ 6,157.80 Salaries, Labor April 16 -30'97 7,302.35 Withholding Tax Federal April'97 2,710.61 Withholding Tax State April'97 1,158.39 Medicare Dues for April'97 494.90 FICA Dues for April'97 2,116.02 PERA Dues for April'97 2,042.09 Dues April'97 116.00 Premium for May'97 2,590.05 Deferred Comp Plan 1,050.00 Flexible Spending Accts 105.00 Dental Premuim 13.70 Paint, Grass Seed, Fittings 607.76 Cellular Phone 27.72 Shingles - Wilken Street 1,079.67 Refund - Overpayment Acct 23 -480 91.20 Post Card Bills 789.42 Blacktop - 7 Jobs 3,382.00 Battery for Welder 82.30 Towels 568.94 Re -Key Lock at #9 252.00 Sales Tax April'97 889.79 Samples 77.00 Gasoline 295.85 Repair Tops, Fittings 1,530.95 Location Requests 8.75 Hour Meter at #9 101.00 Performance Check at All Wells Uniforms Sundry Expense Group Life Premium Backhoe, Truck, Fill 2 Jobs Water Samples Power, Gas, Lights Repair Clamp 500 #10 Envelopes Office Supplies 2 Pair Boots Brass Fittings Phone Service - Telemeter Circuit US Treasury Bill at 5.84% for 12 months 240.00 113.72 319.09 129.20 1,331.80 798.00 4,146.45 99.38 172.00 106.49 230.00 703.44 574.06 44,604.89 94,515.00 $139,119.89 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, the meeting was adjourned. Attest: Secretary Stillwater, Minnesota June 12, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 12, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Ron Anderson and Verne Jacobson of TKDA Engineers. The minutes of the May 8, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. =235 was approved for payment. Ron Anderson reported on the following projects under way: 1. Leak detection by TKDA located 8 leaks, 1 watelrrmein , 3 services and 4 hydrants. All are fixed or in the process of being repaired. 2. Jim Tholen and Tom Corman will be going to a Pipeline Safety School June 18th. 3. South Second Street repair project will involve moving waterrmain out of 7 manhol §s This could cost the Water Department up to $5,000.00 e&ch. 4. Rose Floral lots on South 5th St. will be developed into 7 single family homes. 5. City Engineer Eckles would like us to do some landscaping at the Wellhouse South of City Hall. We will work with the City on this. Employee Kellie Knowles probationary period will be over on July 1, 1997, therefore on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Kellie Knowles is hired as a full -time Clerk /Typist at a wage of $20$5.00 per month effective July 1, 1997. Verne Jacobson of TKDA Engineers, submitted their proposal for engineering service for an elevated tank in the newly annexed area to the Board. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Manager McKnight is authorized to sign contracts between TKDA and the Board of Water Commissioners after City Attorney Magnuson reviews them, for the engineering services in regard to a new elevated tank. The appraisal by Bob Lafayette of our tank site in Oak Glen was reviewed. The appraised value of the lot is $44,000.00. Because the City Council might want to purchase this for a park, no action will be taken until the Parks Commission meeting July 23 and the City Council meeting on July 1st. Manager McKnight was instructed to begin correspondence with School District #834 for possible land aquisiton next to the Rutherford School for our new tank site. As a matter of record, the following items were discussed, with no further action taken: iA Accounts receivable balance as of May 31, 1997 was $25,967.70. This figure is $4,000.00 higher than last years. 2. 1996 Audit reports were distributed. 3. Water rates of 125 other Minnesota cities were distributed and discussed. 4. Cost of water for the first quarter of 1997 was $1.16 /thousand gallons. RESOLUTION NO. 1235 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2255 Salaries, Labor May 1 -15'97 Pay Roll No. 2256 Salaries, Labor May 16 -31'97 Commissioner of R venue Withholding Tax State May'97 Firstar Stillwater Bank Medicare Cont. Medicare Dues for May'97 Firstar Stillwater Bank Soc Sec Cont Fund FICA Dues for May'97 State Treasurer Financial Secretary Local #49 Blue Cross.Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint AirTouch Cellulare Arrow Building Center Automatic Systems Company Brochman Blacktopping Butch's Repair Century Power Equipment Commissioner of Revenue Copy Cat Printing Center Department of Public Safety Feed -Rite Controls Inc. First Quality Fence Fred's Tire Goodin Company Gopher State One -Call, Inc. Greeder Electric Harvest States Cooperatives Johnny's TV Larson, Allen, Weishaire & Co. Leef Bros., Inc. * *Firstar Stillwater Bank PERA Dues for May'97 Dues for June'97 Premium for June'97 Deferred Comp Plan Flexible Spending Accounts Dental Premium Grass Seed, Paint, Gloves Cellular Phone 2 Ladders, Shingles Hour Meter at Office Blacktop G.O.F., Brakes, Shocks Lawnmower Filters & Blades Sales Tax May'97 Door Signs Hazardous Chemical Fees Acid, Chlorine, Samples Repair Fence @ 1202 W. Oak Tire Repair Curb Boxes & Lids Location Requests Check Controls @ #5 & #8 Weed Spray Control Panel Bulbs Final Bill'96 Audit Uniforms Withholding Tax Federal May'97 $ 5,910.09 5,926.24 1,030.26 434.16 1,856.40 2,013.54 116.00 2,590.05 1,050.00 105.00 13.70 294.61 27.72 192.35 79.88 220.00 468.04 110.52 571 .34 94.92 600.00 463.48 150.00 13.57 1,327.59 17.50 244.00 87.51 112.89 1,575.00 136.53 2,434.69 Miller Excavating Minnesota Department of Health Mogren Bros Lnadscaping Mogren Sod Farms, Inc. Northern States Power Company Robert C. Lafayette Sprint Gas & Groceries St. Croix Office Supplies St. Croix Outfitters Stillwater Motor Company Stillwater Sign Company US Filter /WaterPro U S West Communications Norwest Bank Stillwater There being no further business, on seconded by Commissioner Funke, all Attest: Repair Job, Sand, Limerock 972.98 Certi McKnight, Tholen, Corman 69.00 Black Dirt 72.42 Sod @ Sherburne & Oak, Maple 17.25 Power, Gas, Lights 6,742.14 Lot Appraisal 200.00 Gasoline 309.97 Office Supplies 46.42 One Pair Boots 105.00 Body Work '95 Chevrolet 1,466.50 Lettering '95 Chevrolet 100.00 Fittings and Clamps 207.92 Phone Service- Telemeter Circuit 264.45 40,841.63 Investment 11 Month CD @ 5.64% 40,000.00 motion of Commissioner O'Brien, duly $80.841.63 voting "Aye ", meeting adjourned. Secretary Stillwater, Minnesota July 10, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 10, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was City Coordinator Nile Kriesel. The minutes of the June 22 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1236 was approved for payment. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Melvin Friedrich as President and James O'Brien as Vice President of the Board of Water Commissioners, effective July 10, 1997. The officers and appointments of Board members now stand as follows: President Melvin Friedrich Vice President James O'Brien Member Gary Funke Appointment expires June 30, 1998 Appointment expires June 30, 2000 Appointment expires June 30, 1999 Discussion was held regarding a meeting on July 8th between Manager McKnight/Steve Russell, Clayton Eckles and Verne Jacobson. The meeting was about the future tank site for the Water Department in the newly annexed area of Stillwater, The Bert Rivard property was talked about as a site for Parks, a City garage and a tank site. Steve Russell wanted the Water Department to purchase these 24 acres and sell the unused land back to the City on a lease arrangement. The Board was against this because they do not think we should be getting into the Real Estate business. If the City would purchase the property, we would be willing to buy the 2 to 3 acres needed for a water tank. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight was instructed to talk to Dan Parker of School District #834 and the Pastor of Grace Baptist Church about the possibility of purchasing some land for a tank site from either party. Nile Kriesel talked to the Board about the selling of our lot in Oak Glen. After discussion, it was determined that no action on the sale of this lot would take place for another 3 months so the Park Board and the City Council can decide what it wants to do with the property. As matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance June 30, 1997 was $14,051.00. This figure is $3,000.00 less than last year. 2. Second Street reconstruction will begin the week of July 21st. 3. Last Tuesdays rain storm did considerable damage to the wall at the Laurel Street Station. Bailey Construction is in the process of repairing the wall. 4. Irrigation system is in and working at the office. RESOLUTION NO. 1236 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2257 Pay Roll No. 2258 Firstar Stillwater Bank Commissioner of Revenue Firstar Stillwater Bk Medicare Cont. Firstar Stillwater Bk Soc. Sec. Cont. State Treasurer Financial Secretary Local #49 Blue cross Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Automatic Systems Company Action Rental Chuck Bailey Construction Brochman Blacktopping Car Quest of Stillwater Commissioner of Revenue Feed-Rite Controls, Inc. Food-N-Fuel Goodin Company Gopher State One-Cafl, Inc. Keys Well Drilling Company Leef Bros., Inc. Metro Sales, Inc. Miller Excavating Minnesota Department of Health MTI Distributing Mogren Bros. Landscaping Northern State Power Canpany Quantum Print & Imaging Centers St. Croix Offfice Supplies, Inc. R.L. Polk & Canpany Thompson Hardware Company US Filter/WaterPro US West Communications Salaries, Labor June 1-15'97 Salaries, Labor June 16-30'97 Includes Certificate Checks Withholding Tax Federal June'97 Withholding Tax State June'97 Medicare Dues June'97 Fd FICA Dues June'97 PERA Dues June'97 Dues for July'97 Premium for July'97 Deferred Camp Plan Flexible Spending Accounts Dental Premium Seed, Fittings Control Panel @ Office Ditch Witch Rental Curb, Wilkin Street Blacktop, 3 Jobs Hose Clamps Sales Tax June '97 Acid, Chlorine, Phos, Samples Gasoline Tapping Machine Parts Location Requests Air Relief Valve @ #9 Uniforms One Year Maintenance Agreement Assess Coghlan 317 N. Harriet Minnesota Test Fees Lawn Sprinkler Parts Dirt & Sod Power, Gas, Lights Meter Reading Slips Office Supplies City Directory Shop Supplies 1" Meters & W.M. Fittings Phone Service-Telemeter Circuit There being no further business, on motion of Commissioner O'Brien, duly se by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: $ 5,620.96 7,184.61 2,447.10 1,042.45 453.72 1,940.00 1,977.87 116.00 2,590.05 1,050.00 105.00 13.70 240.78 2,500.29 131.79 1,300.00 2,220.00 5.82 641.52 1,664.59 232.70 177.88 14.00 558.00 121.84 185.00 3,800.00 6,233.00 41.72 29.22 6,889.57 59.14 13.11 150.17 21.00 1,479.39 310.94 $53,562.93 nded Stillwater, Minnesota August 7, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 7, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also pres Anderson. The minutes of the July 10, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1237 was approved for payment. t s Ron 111 Ron Anderson reported on the following jobs in the City: 1. Penn Construction will move in on South Second Street on August 11th to start renewing water services. 2. Sprinkler system is being installed at Stonebridge School to bring it up to code. 3. Laurel Street wall repair is finished. Sidewalk is next to be done. 4. Dale Curtis and Jim Tholen relandscaped all pump houses and they are looking great. 3. Ron announced that he will be retiring either January 30,1998 or April 1, 1998, depending on his PERA report in September. The Board received a reply to their letter sent to Grace Baptist Church regarding the purchase of 2 to 3 acres for a tank site. The Church stated that they are working on development plans for further expansion and that they need all their land for this. Manager McKnight also talked to Dan Parker, of School District #834 about any extra space at Rutherford School for a tank site and was told that there is no land available from them, but that they would not be against a tank adjacent to there property. Manager McKnight was instructed to' see who owns the land West of the School and East of proposed commercial area on Myrtle Street and Manning Avenue. He will do this before contacting Bob and Paula Kroening about their property on Boutwell Road. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to have Jerry's Auto Body refinish the 1979 Ford 1 Ton dump truck for a price of $1,746.70 plus the cost of a floorboard for the driver's side. Gannon's Auto Body had submitted a price of $2,480.04 for the same work. After much discussion, on motion of Commissioner O'Brien duly seconded by Commissioner Funke, all voting "Aye", Ron Anderson is allowed up to 10 days off without pay between August 7, 1997 and December 31, 1997. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", when Ron Anderson retires no commitment for future employment will be made. The following items were discussed, with no further action taken: 1. City Finance Department will be moving out of upstairs on August 12th. 2. Accounts receivable balance as of July 31, 1997 was $76,159.72. This figure is $13,000.00 higher than last years. 3. The current furnace and air conditioning system is developing problems. Seeing how the furnace is over 20 years old, a new furnace and air conditioning unit will be budgeted for in 1998. 4. The Christmas Party for employees and Board members will be held on Wednesday, December 10, 1997 at the Harvest Inn. RESOLUTION NO. 1237 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2259 Salaries, Labor July 1-15'97 Pay Roll No. 2260 Salaries, Labor July 16-31'97 Firstar Stillwater Bank Withholding Tax Federal July'97 Commissioner of Revenue Withholding Tax State July'97 Firstar Stillwater Bank Medicare Cont. Medicare Dues for July'97 Firstar Stillwater Bank Soc. Sec. Cont. Fd FICA Dues for July'97 State Treasurer PERA Dues for July'97 Financial Secretary, Local #49 Dues for August'97 Blue Cross Blue Shield of Minnesota Premium for August'97 USCM Deferred Compensation Program Deferred Comp Plan Firstar Stillwater Bank Flexible Spending Accounts Delta Dental Dental Premium Abrahamson Nurseries Schrubs, ect.@ Wilkin St. Ace Hardware and Paint Grass Seed, Shop Supplies $ 6,217.37 6,323.16 2,504.58 1,070.66 450.62 1,926.80 2,133.07 116.00 2,590.05 1,075.00 105.00 13.70 800.72 351.05 AirTouch Cellular Banyon Data Systems Brochman Blacktopping Car Quest of Stillwater Century Power Equipment Chuck Bailey Construction Commissioner of Revenue Feed Rite Control, Inc. Fox Valley Systems, Inc. Goodin Company Gopher State One-Call, Inc. Hoffman Refrigeration Leef Bros., Inc. Maple Island Hardware McGarry-Kearney Agency Jim McKnight, Secretary Millipore corporation Mogren Bros. Landscaping Mogren Sod Farms, Inc. MTI Distributing Company Northern States Power Company Sprint Gas and Groceries St. Croix Office Supplies, Inc. TKDA Engineers US West Communications Viking Electrick Supply US Filter/WaterPro Security State Bank of Marine Cellular Phone 2 Months Annual Billing Support Blacktop 2 Jobs Radiator Hose & Clamps Lawnmower Cable Repairs Laurel & Wilkin St. Sales Tax July'97 Acid, Chlorine, Phos & Samples Marking Paint Copper & Meter Valves Location Requests Repair Air Cond @ Office Uniforms Shop Supplies Add Premium '97 Ins Audit Sundry Expense Sampling Supplies Black Dirt Sod Sprinkler System Parts Power, Gas, Lights Gasoline Office Supplies Leak Locating 2 Mo. Phone Service, Circuits Bellhangers Meter, Connections, Fittings Investment 12 Mo. CD @ 5.61% '5 56.78 595.00 1,885.00 4.92 37.93 4,500.00 1,378.00 1,821.59 67.62 1,818.23 21.00 87.50 137.53 109.68 760.66 457.68 258.87 65.61 26.63 10.63 7,525.68 347.00 72.81 3,495.93 573.13 81.47 1,443.61 53,318.27 50,000.00 $103,318.27 There being no further business, on motion of Commissioner Funke, duly seconded by COmmissioner O'Brien, all voting "Aye", the meeting was adjourned Attest: Stillwater, Minnesota September 11 997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 11, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. The minutes of the August 7, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1238 was approved for payment. Manager McKnight reported that the Blue Cross Blue Shield premium for employees and retired employees has increased as follows: Family Coverage: $38.12 of which the Board picks up $8.12 of current employees and all of retired employees. Single: $14.64 all picked up by the Board. Single HMO: $13.70 alXpib4ed up by the Board. Manager McKnight explained tb the Board that there will be some costs involved from the Auditors and Software people in helping him set up the Fixed Assets accounts on the computer. By doing this it will enable him to do the depreciaton and year end reports with the computers help. A letter was received from Diane Deblon, City Finance Director, thanking the Water Board and its employees for allowing them to stay at our office during the remodeling of City Hall. The Board was informed that Steve Russell, City Planner, was given Council authority to seek an appraisal of the Rivard property. He will be contacted for these-results and if the City purchases this property, we would be able to purchase 2 to 4 acres from them for construction of an elevated tank. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Manager McKnight is authorized to purchase a chain saw. This item is budgeted for in the 1997 budget. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", John Roettger will be allowed to install a swing and merry-go-round type device in the backyard of our property on South Fourth St., providing our insurance carrier gives his approval. Ron Anderson reported on the following items: 1. South Second Street project is finished with all water related work except for moving one hydrant. 2. Flushing of hydrants was started September 8th. 3. Jim Tholen will be attending the North Central Section AWWA Convention September 24-26 in Detroit Lakes. Ron will also be attending September 24th. 4. The Parks Department recently installed some playground equipment by our Sunrise pumphouse. 5. Ron announced that he will be retiring on Janaury 31, 1998. Letter is to follow. Manager McKnight was instructed to get some pricing in regards to washing the Tower Drive tank and present it at the next meeting. The following items were discussed, with no further action taken: 1. Accounts receivable balance as of August 31, 1997 was $35,820.15. This figure is $2,000.00 higher than last years. 2. August 11th, 114 shut off notices were mailed out for $9,400.00 3. The 1998 budget will be ready for the October meeting. 4. The union will be meeting shortly to discuss their contract. A special meeting will be arranged when an offer is tendered. RESOLUTION NO. 1238 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2261 Pay Roll No. 2262 Firstar Stillwater Bank Commissioner of Revenue Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross Blue Cross of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Butch's Repair C C P Industries, Inc. Century Power Equipment Commissioner of Revenue Feed-Rite Controls, Inc. Food-N-Fuel, Inc. Fred's Tire Goodin Company Gopher State One-Call, Inc. Greeder Electric Hoffman Refrigeration Jerry's Auto Detail, Inc. Lakeland Engineering Larson Allen Weishair & Company Leef Bros., Inc. Lortondata L J Schuster Company Maple Island Hardware Jim McKnight, Secretary MII Life, Inc. MTI Distributing, Inc. Northern States Power Company Salaries, Labor Aug 1-15'97 Salaries, Labor Aug 16-31'97 Withholding Tax Federal Aug'97 Withholding Tax State Aug'97 Medicare Dues for Aug'97 Fund FICA Dues for Aug'97 PERA Dues for Aug'97 Dues for Sept'97 Premuim for Sept'97 Deferred Comp Plan Flexible Spending Accts. Dental Premiums Shop Supplies Cellular Phone Service Trans, G.O.F. Towels Weed Whip String Sales Tax Aug'97 Acid, Chlorine, Samples Gasoline Tire Repair '94 Chev Copper Fittings, Curb Boxes Location Requests Micro Switch @ #9 Service Air Conditioner Paint Repair '79 Ford 1 Ton Pump control Valve Consulting Depreciation Schedules Uniforms Address Updates Payroll Checks Shop Supplies Sundry Expense Group Life Ins Premium Parts, Sprinkler System Gas, Power, Lights 5,951.80 6,097.13 2,449.73 1,036.48 430.26 1,839.70 2,094.59 116.00 2,823.00 1,075.00 105.00 13.70 66.01 32.30 372.67 344.86 16.87 964.00 900.85 299.17 13.57 1,774.70 19.25 150.00 70.00 2,600.00 235.74 75.96 112.72 40.45 257.01 45.64 319.84 122.40 21.11 6,123.40 Postmaster, Stillwater St. Croix Office Supplies, Inc. Stillwater Motor Company Tires Plue T K D A Engineers US Filter WaterPro US West Communications Security State Bank of Marine Postage Permit #538 1,000.00 Office Supplies 86.18 Repair Headlight Switch '94 Chev 87.76 Tires '95 Chev 433.33 Engineering - Tank & Well Site 87.25 Corps & Fittings 492.86 Phone Service, Circuits 278.63 41,476.92 Investment 12 MO CD @ 5.61% 50,000.00 $91,476.92 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: Secretaryr /r/� Stillwater, Minnesota October 9, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday October 9, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. The minutes of the September 11, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1239 was approved for payment. Ron Anderson reported to the Board on the following projects. 1. South First Street is scheduled for reconstruction in 1998. 2. All major projects for 1997 are finished. 3. Dale Curtis is working at light duty because of an injury incurred at home. 4. T K D A did a leak survey on South Second Street and found nothing leaking. This was done before the blacktop was put down. 5. The cistern on the south side of the Fire Department is caving in and something will have to be done to fix it. Manager McKnight advised the Board that the City has made an offer for the Rivard property and a response from him should be coming in one to two days. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Ron Anderson's letter of retirement was accepted and his severance package will include banked sick leave, 1998 vacation days, updated longevity pay and continued hospitalization coverage for spouse and himself, effective January 31, 1998. A letter was received from Lawrence Rumpf, 2009 Lake Street, requesting water service for his house because his well has gone bad. The Board was informed that the City Engineers are working on this problem and are considering the installation of watermain in the entire area and assessment to benefiting properties. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", a proposal from Tight Rope, Inc. for $5,000.00 to clean the mildew build -up from the Tower Drive Tank was accepted. The Board was provided a preliminary budget. It will be reviewed and finalized at the November meeting. As a matter of record, the following items were discussed with no further action taken: 1. Accounts receivable balance as of September 30, 1997 was $18,957.68. This figure is $2,500.00 less than last year. 2. A workman's compensation refund of $1,596.00 was received from our insurance carrier. 3. The Oak Glen lot that we own will be left as is for the time being. 4. The Board was provided with Revenue and Expense reports thru September 1997. 5. The cost of water thru September 30, 1997 is $.826 per thousand gallons. RESOLUTION NO. 1239 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2259 Pay Roll No. 2264 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Banyon Data Systems Butch's Repair Car Quest of Stillwater Commissioner of Revenue Feed -Rite Controls, Inc. Goodin Company Larson Allen Weishair & Company Leef Bros., Inc. Maple Island Hardware Jim McKnight, Secretary Miller Excavting, Inc. Minnesota Department of Health Doug Monson Northern States Power Company Ritzer Excavating Roettger Welding Spectrum Business Systems Sprint Gas and Groceries St. Croix Caterers St. Croix Office Supplies, Inc. T K D A Engineers US Filter /WaterPro US West Communications There being Commissioner Attest: Salaries, Labor Sept 1 -15'97 Salaries, Labor Sept 16 -30'97 Withholding Tax Federal Sept'97 Medicare Dues for Sept'97 Fund FICA Dues for Sept'97 Withholding Tax State Sept'97 PERA Dues for Sept'97 Dues for October'97 Premium for 0ctober'97 Deferred Comp Plan Flexible Spending Accounts Dental Premium Bee Spray Cellular Phone Fixed Assets Support Volt. Reg, etc '79 Ford Oil, Headlight Sales Tax Sept'97 Samples Valve Boxes, Rods Fixed Asset Consulting Uniforms Shop Supplies Sundry Expense Backhoe, Truck, Fill - 2 Jobs Minnesota Test Fees Shampoo Carpet Power, Gas, Lights Cutting Off Tap Everett & William Main Valve Key Computer Monitor Gasoline Refund Acct #2 -680 Over Billed Office Supplies Engineering Well #11 Sleeves, Glands, Hyd Parts Phone Service, Circuits $ 6,124.42 5,653.79 2,391.07 435.10 1,860.40 1,003.53 2,003.89 116.00 2,823.00 1,075.00 105.00 13.70 7.43 27.82 195.00 176.36 21.16 1,063.00 135.00 437.27 360.00 113.72 35.87 338.33 1,665.00 6,233.00 90.00 4,860.19 150.00 60.00 335.48 305.11 456.65 45.05 2,933.93 2,265.15 385.92 $46,301.34 no further business, on motion of Commissioner O'Brien, duly seconded by Funke, all voting "Aye ", the meeting was adjourned. Stillwater, Minnesota October 23, 1997 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, October 23, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. The meeting was called to discuss a letter dated October 16, 1997 received from Union Local #49 with proposals for the years 1998, 1999 and 2000. Each proposal was discussed in detail and it was decided that the Board will meet with union representative Tim Conners and union steward Jim Tholen at a special meeting to be held on Tuesday, October 28th at 9:00 A.M. to further discuss their proposal. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest Sec Stillwater, Minnesota October 28, 1997 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, October 28, 1997 at 9:00 A.M. Commissioner Friedrich was present. Commissioners O'Brien and Funke were absent. Also present were Union representative Tim Conners and Union steward Jim Tholen. As there was no quorum present to conduct business, President Friedrich and Union representatives discussed their contract proposal for years 1998, 1999 and 2000 with no action taken. The full Board will meet the week of November 3rd to offer a counter- proposal to the union and have it discussed at the November 13th regular board meeting. Stillwater, Minnesota November 5, 1997 Special Meeting: A special meeting of the Board of Water Commissioners was held on Wednesday, November 5, 1997 at 8:00 A.M. Commissioners Friedrich and O'Brien present. President Friedrich presiding. Commissioner Funke arrived at 8:20 A.M. The purpose of this meeting was to make a counter -offer to Union Local #49 concerning their letter of October 14, 1997. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Secretary was instructed to offer the union members wage increases of forty -nine cents ($.49) per hour for 1998 and fifty -two ($.52) per hour in 1999 for all classifications. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Secretary was instructed to deny Section 4 of Unionoffer: Any employee assigned to the Water Department and who has a current Class C Water License shall receive annual payment of $600.00. Such annual payment shall not be used to calculate overtimepay, longevity pay, holiday pay or any other type of premium pay. After much discussion of Section 3, health coverage, on motion of Commissioner Funke, duly seconed by Commissioner O'Brien both voting "Aye ", Commissioner Friedrich voting "Nay ", all employees will be covered fully under the HMO option of our insurance coverage, if the employee wishes to remain with the traditional plan, any extra expense will be borne by the employee. Upon much further discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the above motion was rescinded. Secretary McKnight was instructed to make a counter - proposal to Union members under Section 3, group health coverage of the Employer paying Three Hundred and Seventy Dollars ($375.00) per month per employee toward group health coverage for the years 1998 and 1999. Also under Section 3, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", a proposal to contribute one dollar ($1.00) per employee toward the State Deferred Compensation Program for every two dollars ($2.00) contributed by such employee, up to a maximum of three hundred dollars ($300.00) per calendar year was denied. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: Se Stillwater, Minnesota November 13, 1997 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 13, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Union Steward Jim Tholen and Union Representative Tim Conners. On motion of Commissioner the minutes of the October On motion of Commissioner the minutes of the October On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", 9, 1997 regular meeting were read and approved as written. Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", 23, 1997 special meeting were read and approved as written, O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the November 5, 1997 special meeting were read and approved with corrections. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1240 was approved for payment. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the replacement of 13 windows by Andersen Renewal for a quote of $15,000.00 will be added to the 1998 Capital Outlay. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye" Dale Curtis will be allowed to carry -over 8 days of vacation into 1998 instead of 5 because of his injury, if he so wishes. Union Representative Tim Conners and Union Steward Jim Tholen were present to make a counter -offer to the Board of their letter dated November 5, 1997. Each proposal and counter proposal was discussed in detail. The Union will be sending Secretary McKnight their counter - proposal within the next week and the Board will discuss it at a special meeting. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 1997 was $85,284,62. This figure is $12,000.00 less than last year. 2. The 1998 budget will be approved at the next meeting. 3. The City made a bid of $600,000.00 for the Rivard property on Manning Avenue and Boutwell Road. This was rejected by Mr. Rivard, as he wants $1.1 million. 4. Water service for Lawrence Rumpf, 2009 Lake St. N. should begin by December 1st. The City will be doing the job. 5. 177 shut off notices, for over $16,000.00 were mailed November 5th. RESOLUTION NO. 1240 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No.2265 Pay Roll No. 2266 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Berkley Administrators Butch's Repair Car Quest of Stillwater Salaries, Labor Oct 1 -15'97 6,185.13 Salaries, Labor Oct 16 -31'97 6,286.35 Withholding Tax Federal Oct'97 2,488.62 Medicare Dues for Oct'97 450.02 Fund FICA Dues for Oct'97 1,924.10 Withholding Tax State Oct'97 1,063.04 PERA Dues for Oct'97 2,130.77 Dues for Nov'97 116.00 Premium for Nov'97. 2,968.43 Deferred Comp Plan 1,075.00 Flexible Spending Accounts 105.00 Dental Premium 13.70 Shop Supplies 180.90 Cellular Phone 27.82 Add Premium Workman's Comp 438.00 Brakes, G.O.F. '96 Chev 277.83 Socket, Grease 17.35 Century Power Equipment Company Chuck Bailey Construction Commissioner of Revenue Feed -Rite Controls, Inc. Food -N -Fuel Goodin Company Gopher State One -Call, Inc. Greeder Electric Hoffman Refrigeration & Heating Norman Kollander Leef Bros., Inc. Long's Preferred Products Inc Maple Island Hardware McGarry - Kearney Agency MII Life, Inc. Miller Excavating Minnesota Conway Mogren Bros. Landscaping Mogren Sod Farm, Inc. Munitech, Inc. Northern States Power Company Northern Water Works Supply, Inc. Plant & Flanges Equipment Company St. Croix Office Supplies, Inc. Stillwater Motor Company Tightrope, Inc. Twin Cities Service Center, Inc. US Filter /WaterPro US West Communications Norwest Bank Stillwater Firstar Stillwater Bank On motion of Commissioner O'Brien, the meeting was adjourned. III Attest: Chain Saw and Parts Cement, Railings, Laurel /Sunrise Sales Tax Oct'97 Acid, Chlorine, Phos, Samples Gasoline Pipe and Fittings Location Requests Lights, Repairs Third & Olive St. Service Call - Third St. Oversizing Fittings Uniforms Ice Melt Shop Supplies 1 Year Insurance Premium Group Life Premium Main Leak - Stillwater Ave. Recharge Fire Extinguishers Black Dirt Sod Meter Parts - Junior High Power, Gas, Lights Traffic Cones Main Valve Gear Box Office Supplies 2 Truck Batteries Power Wash - Tower Drive Tank Repair Truck Radio's Meter Register Phone Service, Circuits Investment CD 10 mo @ 5.43% Investment US Treasury Bills 12 mo @ 5.41% 459.16 4,350.00 1,250.00 1,905.33 323.60 681 .33 19.25 908.60 66.00 192.00 144.65 141.90 130.31 19,458.00 122.40 860.83 204.42 27.16 48.99 217.11 4,813.27 309.82 218.68 83.30 151.15 5,000.00 303.73 48.99 388.57 68,576.61 50,000.00 142,340.00 $260,916.61 duly seconded by Commissioner Funke, all voting "Aye ", Secre Stillwater, Minnesota November 25, 1997 Special Ming: A special meeting of the Board of Water Commissioners was held on Tuesday, November 25, 1997 at 3:00 A.M. All Commissioners were present. President Friedrich presiding. The purpose of this meeting was to discuss Union Local #49's counter - proposal letter dated November 14, 1997. After much discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Secretary McKnight was instructed to send the Union a letter stating that we are taking their counter - proposal under advisement. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: Stiliwater, Minnesota December 11, 1997 Regular Meeting The regular meeting of the Board of Water Commissioners was held on Thursday, December 11, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the November 13, 1997 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the November 25, 1997 special meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1241 was approved for payment. Ron Anderson reported on the construction progress at the new ice arena and the watermain for Lawrence Rumpf. Ron also informed the Board of a watermain break on Rainbow Court and that he had talked to Dale Curtis. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the 1998 budget, as presented, was approved. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the 1998 Capital Outlay budget, as presented, was approved. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the job position of Water Distribution Foreman will be posted internally from now until January 12, 1998. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the following banks are authorized as depositories for the Board of Water Commissioners for 1997 and 1998. Firstar Bank Stiilwater State Bank of Marine First Bank Stillwater Central Bank Stillwater Norwest Bank Stillwater First State Bank Jit.aytAJIA: Lake Elmo Bank Eagle Valley Bank Stillwater Federal Bank Minneapolis The following items were discussed, with no action taken: 1. Accounts receivable balance, November 30, 1997 was $40,766.51. This figure is the lowest since 1993. 2. Non union wages were discussed for all non union employees. RESOLUTION NO. 1241 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2267 Salaries, Labor Nov 1-15'97 5,517.13 Payroll No. 2268 Salaries, Labor Nov 16-30'97 5,750.89 Firstar Stillwater Bank Withholding Tax Federal Nov'97 2,272.69 Firstar Stillwater Bank Medicare Cont. Medicare Dues for Nov'97 406.02 Firstar Stillwater Bank Soc. Sec. Cont. Fund FICA Dues for Nov'97 1,735.86 - Commissioner of Revenue Withholding Tax State Nov'97 943.34 State Treasurer PERA Dues for Nov'97 1,956.98 Financial Secretary, Local #49 Dues for Dec'97 116.00 Blue Cross Blue Shield of Minnesota Premium for Dec'97 2,823.00 USCM Deferred Compensation Program Deferred Comp Plan 1,075.00 Firstar Stillwater Bank Flexible Spending Accounts 105.00 Delta Dental Dental Premium 13.70 Ace Hardware and Paint Shop Supplies 153.87 Air Touch Cellular Cellular Phone 27.82 Banyon Data Systems Utility Billing Support 595.00 Brochman Blacktopping Blacktop 5 Jobs 1,420.00 Car Quest of Stillwater Grease 51.91 Century Power Equipment Company Chain Saw Sharpening 57.52 C C T, Inc. Phone Repair 35.00 Feed-Rite Controls, Inc. Samples 168.00 Commissioner of Revenue Sales Tax for Nov'97 771.00 1 Fred' sTire Gopher State One-Call, Inc. Goodin Company Leef Bros, Inc. Maple Island Hardware Jim McKnight, Secretary Miller Excavating, Inc. Minnesota Department of Health Northern States Power Company Northern Water Works Supply, Inc. Postmaster, Stillwater Sprint Gas & Groceries St. Croix Office Supplies, Inc. T K D A Engineers Tri State Bobcat, Inc. US Filter/WaterPro US West Communications Firstar Stillwater Bank On motion of Commissioner O'Brien the meeting was adjourned. Attest: Tire Repair 26.07 Location Requests 50.75 Paint Cabinet 532.75 Uniforms 113.72 Shop Supplies 50.81 Sundry Expense 272.89 Backhoe, Truck, Fill - 2 Jobs 1,208.20 Minnesota Test Fees 6,232.00 Power, Gas, Lights 3,513.88 6" Elbow 78.71 Postage Permit #538 700.00 Gasoline 252.51 Office Supplies 37.25 Leak Location - South Second St. 237.60 Repair Bobcat Hydraulics 369.59 Curb Stops, Fittings 450.42 Phone Service, Telemeter Circuits 579.72 40,702.60 Investment CD @ 5.88% 8 Months 100,000.00 $140,702.60 duly seconded by Commissioner Funke, all voting "Aye", Stillwater, 8, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 8, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Ron Anderson. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", II/the minutes of the December 11, 1997 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1242 was approved for payment. Ron Anderson reported on the following: 1. This summer the City will be rebuilding South First Street from Orleans to Willard. There will be 3 manholes that the watermain will have to routed around. Our cost will be approximately $12,000.00. 2. So far this winter we have had 4 watermain breaks. 3. The Olive Street pump was giving us problems, but Jim Greeder repaired it. Manager McKnight informed the Board that TKDA would have to update our DNR Conservation and Emergency Management Plan in order to proceed with the construction of a new well and elevated tank. With the retirement of Ron Anderson on January 31st, the Board had much discussion about the hiring of a new employee. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to advertise for the position of Water Maintenance Worker. This position will be filled by someone IIIwith experience in the installation of water services and appurtances. The starting wage will be $16.44 per hour for a six month probationery period and increase to $17.14 after successful completion of the probationery period. These figures are based on the 1997 union contract. Application period will be from January 15 through 30, 1998. The full board will interview the top five candidates selected. Commissioner Funke received a call from Tom Hubman, 506 & 512 Greeley Street North regarding the sharing of costs involved with the installation of a fire hydrant on this dead-end main. After much discussion, it was determined that since the hydrant is the City's, any cost sharing involved with its installation should be handled through them. As of matter of record, the following items were discussed, with no further action taken: 1. Cost of water for 1997 was $.897/thousand gallons. 2. Accounts receivable balance as of December 31, 1997 was $15,986.49. This figure is the same as last year. 3. A retirement party for Ron Anderson will be held Tuesday, February 17th at the Elmo Inn if it is available. 4. President Friedrich read a letter he received from the Charter Commission regarding the forming of a ethics committee. 5. The March meeting date has been changed to Wednesday, March 11th to accommodate President Friedrich's vacation. RESOLUTION NO. 1242 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2269 Harvest Inn & Restaurant Pay Roll No. 2270 Pay Roll No. 2271 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental AWWA Car Quest of Stillwater Commissioner of Revenue Feed-Rite Controls, Inc. Food-N-Fuel Goodin Company Gopher State One-Call, Inc. Greeder Electric Hoffman Refrigeration & Heating Larson Allen Weishair & Company Leef Bros., Inc. Maple Island Hardware, Inc. Miller Excavating Northern States Power Company Northern Water Works Supply, Inc. St. Croix Office Supplies, Inc. Viking Electric Supply US West Communications US Filter/WaterPro Longevity Dec 1'96-Nov 30'97 Misc Expense Salaries, Labor Dec 1-15'97 Salaries, Labor Dec 16-31'97 (Includes Unused Sick Leave) Withholding Federal for Dec'97 Medicare Dues for Dec'97 FICA Dues for Dec'97 Withholding State for Dec'97 PERA Dues for Dec'97 Dues for Jan'98 Group Health Premium Deferred Comp Plan Flexible Spending Accounts Dental Premium Annual Dues for 1998 Oil, Welding Rids Sales Tax for Dec'97 Acid, Chlorine, Samples, Regulator Gasoline Valves, Tapping Bits Location Requests, Annual Maintenance Lights & Labor - Tower Drive Tank Heater @ Wilkin Street Audit Consulting Uniforms Shop Supplies 4 Watermain Leaks Power, Gas, Lights 2 - 6" Repair Clamps Office Supplies Staples, Hangerbelts Phone Service, Telemeter Circuits Repair Clamp $10,252.79 1,088.49 5,953.80 9,678.95 6,712.46 932.16 3,985.60 2,521.28 4,100.36 116.00 2,497.50 1,075.00 105.00 13.70 103.00 35.50 473.00 1,657.64 197.71 497.61 230.25 148.00 113.25 148.80 183.37 34.67 4,372.84 4,334.16 198.76 179.90 170.55 194.03 126.56 $62,432.69 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board adjourned to Executive Session. Attest: Secretary Stillwater, Minnesota January 8, 1998 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, January 8, 1998 at 10:00 A.M. The purpose of this meeting was to set the wages for non union employees. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", effective January 1, 1998 Kellie Knowles's salary will be $2200.00 per month, this is a 5.52% increase. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", effective January 1, 1998 James McKnight's salary will be $3600.00 per month, this is a 5.88% increase. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota January 20, 1998 Special Meeting: A special meeting of the Board of Water Comrnissioners was held on Tuesday, January 20, 1998 at 1:30 P.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. The primary purpose of this meeting is to name a replacement for Ron Anderson, who is retiring January 31, 1998. After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", effective January 1, 1998, James Tholen is promoted to the position of "Water Distribution Foreman" with a rate of pay of $18.93 per hour. After a successful completion of a 3 month probationary period, Jame S Tholen will assume the position of "Supervisor of Distribution" with a rate of pay of $19.46 per hour. The above wages are according to the 1997 union contract, which is currently under negotiation. Any increase in the contract will also take effect to these two rates of pay. Manager McKnight advised the Board that the Bureau of Mediation Services has scheduled a mediation meeting between the Board and Union Local #49 for Tuesday, February 3, 1998 at 10:00 A.M. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", there will no longer be any alcohol served on water department property. There being no further business, on motion of Commissioner O'Brien duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota February 9, 1998 Special Meeting: A special meeting of the Board of Water Commissioners was held on Monday, February 1998 at 3:40 P.M. All Commissioners were present. President Friedrich presiding. The purpose of this meeting was to hire a person for the position of Water Maintenance Worker. Commissioner Funke made a motion to hire Tom Hughes to fill this position. Much discussion followed over the qualifications of the final applicants. This motion died for lack of a second. Commissioner Funke made a motion to hire Rick Regnier to fill the Water Maintenance Worker position. Discussion followed with motion being seconded by Commissioner O'Brien, all voting "Aye", to hire Rick Regnier for the Water Maintenance position. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: Secretaiy Stillwater, Minnesota F ruary 12, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 12, 1998 at 8:00 A.M. All Commissioners were present. Present Friedrich presiding. Also present was Jim Tholen and Thomas Hubman. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the Jannary 8, 1998 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the January 8, 1998 special meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the January 20, 1998 special meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the February 9, 1998 special meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Resolution No. 1243 was approved for payment. Tom Hubman, 506 & 512 Greeley Street North was present to ask the Board for assistance in paying for a fire hydrant that was required to be installed for flushing purposes for these two homes. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Tom Hubman will be reimbursed $1,000.00 for the installation of this hydrant as it benefits both of his homes and the Water Department. Jim Tholen reported on two watermain breaks in the past weeks and that the crew is doing general maintenance on our buildings and pumps. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Resolution No. 1244, commending Ronald Anderson for his years of employment is hereby adopted. RESOLUTION OF APPRECIATION NO. 1244 WHEREAS, the retirement of our employee of long standing, RONALD A. ANDERSON, from his position as Supervisor of Distribution of the Board of Water Commissioners, presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant and the respect in which he is held as a private citizen; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due to RONALD A. ANDERSON for the able and efficient manner that he has served the Stillwater Water Department during his 34 years of service, and that we sincerely regret his decision to retire. RESOLVED, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. RESOLVED, that members of the Board of Water Commissioners and also fellow employees regard his return to private life as a loss to them, and trust that his future be as bright and prosperous as can be desired. RESOLVED, that the resolution adopted on this occasion be transmitted to him and spread upon the minutes of this meeting. Adopted by the Board of Water Commissioners this 12th day of February, 1998. , /s /Melvin Friedrich On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight was instructed to contact Andersen Commercial Group for the replacement of the windows at the office. Their bid price for the replacement of these 13 windows was $14,500.00 and was approved as a Capital Outlay item in the 1998 budget. As a matter of record, the following items were discussed with no further action taken: 1. Accounts receivable balance as of January 31, 1998 was $67,482.31. This figure is $4,000.00 higher than last years. 2. The auditors will begin their audit on February 17th and should be here one week. 3. By the first week of March, contractors should be starting to install watermain along Myrtle Street, from Northland Avenue to Manning Avenue. 4. There are expected to be 100 new homes constructed by the summer of 1999 in the newly annexed area. 5. Old lead - tipped gaskets which are no longer allowed, will be properly disposed of and removed from our inventory. RESOLUTION NO. 1243 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2272 Pay Roll No. 2273 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Tim Anderson Arrow Building Center Butch's Repair Car Quest of Stillwater City of Stillwater Commissioner of Revenue D.N.R. Waters Feed -Rite Controls, Inc. Fred's Tire Goodin Company Gopher State One -Call, Inc. Greeder Electric Leef Bros., Inc. Maple Island Hardware, Inc. McGarry- Kearney Agency. MII Life, Inc. Miller Excavating, Inc. Mooney & Associates Northern States Power Company Northern Water Works Supply, Inc. Roettger Welding, Inc. Sprint Gas & Groceries St. Croix Office Supplies, Inc. St. Croix Outfitters Stillwater Gazette : tiilwater Motor Company fie Courier 1'ti State Bobcat, Inc. U. S. Filter US West Communications Salaries, Labor Jan 1 -15'98 Salaries, Labor Jan 16 -31'98 (Severance Package Anderson) Withholding Tax Federal Jan'98 Medicare Dues for Jan'98 Fund FICA Dues for Jan'98 Withholding Tax State Jan'98 PERA Dues for Jan'98 Dues for Feb'98 Blue Cross Blue Shield Prem Feb' Deferred Compensation Plan Flexible Spending Accounts Dental Premium Paint and Supplies Cellular Phone Refund Acct #9 -665 (Overpayment) Plastic Pipe Alternator, G.O.F. Backup Alarm, Supplies L.I. #328. #9716 Sales Tax for Jan'98 Water Appropriation Fee Acid, Chlorine, Samples Boot Repair 8" Valve, Laurel Street Location Requests Repairs, Olive and Sunrise Uniforms Shop Supplies, Wrenchs Add Premium, Lily Lake Tank Group Life Premium Repair 2 Main Leaks 2 Golden Anderson Valves Power, Gas, Lights 3 - 6" Repair Clamps Light Brackett Gasoline Office Supplies 1 Pair Boots Add - Water Maintenance Worker Battery Add - Water Maintenance Worker Bobcat and Snowblower Meters, Main Valve Boxes Telemeter Circuits, Phones $ 6,262.63 23, 406.17 6,047.78 470.60 2,012.14 2,301.47 2,423.41 87.00 98 2,497.50 1,075.00 600.00 13.70 416.44 56.06 23.75 12.46 218.86 91.01 24,313.00 892.00 2,962.33 731.44 13.57 550.06 12.25 1,187.00 129.96 160.01 222.03 122.40 2,742.53 942.17 5,188.95 298.43 20.00 310.04 7.67 105.00 148.50 87.95 80.00 13,476.94 5,917.03 395.13 $109,033.14 There being no further business, on motion of Commissioner O'Brien, duly secwu ed by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: 1 1 Stillwater, Minnesota March 11, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, March 11, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. The minutes of the February 12, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1245 was approved for payment. Jim Tholen reported that new employee Rick Regnier, who started on March 2nd, is working out well and is very knowledgeable in the water works industry. Three bids were received for the installation of a new heating and cooling system for the office. These bids were from Hoffman Refrigeration & Heating, $6,000.00, Young & Sons Heating and Air Conditioning, $5,454.00 and Springborn Heating & Air Conditioning, $5,260.50. After much discussion, regarding all bids and work to be performed, on motion of Commissioner D'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the bid to replace our heating and cooling system was awarded to Springborn Heating & Air Conditioning for the price of $5,260.50. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", as of December 31, 1997, the Designated Fund Balance is set at $795,000.00. Breakdown is $750,000.00 for a new tank and $45,000.00 for severance packages. As a matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of February 28, 1998 was $34,945.77. This is the lowest February balance since 1994. 2. 1997 pumping reports were discussed. 3. The auditors final report will be ready for the next meeting. 4. Manager McKnight was asked to contact Andersen Renewal Windows to see how they are coming on our project. 5. Sundry expense items will be itemized for Board members in further meeting packages. 6. The Board was made aware that $10,000.00 was taken out of a pass book account at Norwest Bank and placed into a CD. RESOLUTION NO. 1245 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2274 Pay Roll No. 2275 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Commissioner of Revenue III State Treasurer Financial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Firstar Stillwater Bank Delta Dental Ace Hardware and Paint Air Touch Cellular Arrow Building Center Brochman Blacktopping Commissioner of Revenue Feed -Rite Controls, Inc. Food -N -Fuel Fred's Tire Goodin Company Gopher State One -Call, Inc. Salaries, Labor Feb 1 -15'98 Salaries, Labor Feb 16 -28'98 Withholding Tax Federal Feb'98 Medicare Dues for Feb'98 Fund FICA Dues for Feb'98 Withholding Tax State Feb'98 PERA Dues for Feb'98 Dues for Mar'98 Blue Cross /Blue Shield Premium Deferred Compensation Plan Flexible Spending Accounts Dental Premium Paint, Drill Bits, Supplies Cellular Phone Cement, Screws, Plywood Cold Mix - 2 Jobs Sales Tax for Feb'98 Acid, Chlorine, Phos, Samples Gasoline Tire Repair Curb Box Key Location Requests 5,679.35 4,726.53 1,888.40 451.22 1,929.30 799.46 1,575.96 87.00 2,497.50 1,075.00 100.00 13.70 805.42 27.82 116.89 920.00 562.00 1,213.88 147.80 13.57 27.04 1.75 Greeder Electric Tom Hubman & Renown Construction Larson, Allen Weishair & Company Leef Bros., Inc. Maple Island Hardware, Inc. Jim McKnight, Secretary Miller Excavating Minnesota Department of Health Northern Water Works Supply, Inc. Northern States Power Company Polk company Postmaster, Stillwater Sensus Technologies, Inc. Sprint Gas and Groceries St. Croix Office Supplies St. Croix Outfitters Stillwater Motor Company T.K.D.A. Engineers, Inc. U.S. Filter U.S. West Communications There being no further business, Commissioner O'Brien, all voting Attest: Light at Fourth Street Station Refund - Hydrant N. Greeley St. Year End Financial Statements Uniforms Shop Supplies Sundry Expense Leak Repair - Greeley Street School - Corman 2" Corp W/Saddle Power, Gas, Lights City Directory Permit #538 Yearly Presort Fee Meter Reading Support Gasoline Office Supplies 2 DOz Hats, 100 Emblems Arm Rest 6 Leak Locates, D.N.R. Update MXU Units, 3" Register Telemeter Circuits, Phones on motion of Commissioner Funke, duly "Aye", the meeting was adjourned. 165.00 1,000.00 5,494.00 114.55 71.33 333.57 1,220.56 85.00 261.97 4,379.75 189.04 785.00 500.00 19.44 27.35 396.00 13.35 1,780.23 1,244.99 287.07 $43,027.79 seconded by Secretary Stillwater, Minnesota April 9,1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 9, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was James Tholen. On motion of Commissioner O'Brien, duly seconded by Cannissioner Funke, all voting "Aye", the minutes of the March 11, 1998 ';7:egPlar Meetingwere approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1246 was approved for payment. Jim Tholen's 3 month probationary period ended March 31, 1998. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", effective April 1, 1998, Jim Tholen is promoted to Supervisor of Distribution, with a pay increase according to union contract, to $19.95 per hour. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Manager McKnight is authorized to spend approximately $425.00 on the relandscaping of the front of the office building. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Water Department will participate with the City in a program for all employees to have a picture ID badge. The cost of this program is $21.00 per employee. A letter to Klayton Eckles, City Engineer, from Westwood Professional Services, regarding the Water Departments policy of tapping watermains was forwarded to the Board. After much discussion, on motion of Commissioner Funke, duly secondedy by Commissioner O'Brien, all voting "Aye", the current policy of the Water Department will remain as is. After reviewing the draft copy of the Auditors 1997 report, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board accepted said report. The following items were discussed, with no further action taken: 1. Accounts receivable balance on March 31, 1998 was $13,458.27. This figure is the lowest since June 1994. 2. The Post Office will not let us buy stamps, etc. from our permit account. 3. The cost of water pumped for the first quarter of 1998 was $1.11 per thousand gallons. 4. It appears that the City will be purchasing the Rivard property on Boutwell Road and Manning Avenue. This will give the City a place for a Public Works garage and us a site for a Water Tower. The price mentioned has been $38,500.00 per acre. 5. Andersen Renewal was here to measure for the new windows on March 17th and was back again on April 9th. They should be staLLing shortly. RESOLUTION NO. 1246 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No, 2276 Pay Roll No. 2277 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Con Firstar Stillwater Bank Soc Sec Cont Commissioner of Revenue State Treasurer Financial Secretary, Local #49 SW/WC Service Cooperatives USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Arrow Building Center C C P Industries, Inc. Car Quest of Stillwater Clarey's Safety Equipment, Inc. Cammissioner of Revenue Tom Corman East Metro Family Practice Feed Rite Controls, Inc. Fox Valley Systems Goodin Company Gopher State One-Call, Inc. Leef Bros., Inc. Lortondata Maple Island Hardware, Inc. Metro Sales, Inc. Minnesota Department of Health Mooney & Associates NoiLhern State Power Company Office Depot R.H. Stafford Auditor/Treasurer Sherburne Gold and Gems Sprint Gas & Groceries St. Croix Office Supplies, Inc. St. Croix Outfitters TKDAEngineers,,Inc. US West Communications Viking Electric Supply Eagle Valley Bank Salaries, Labor Mar 1-15'98 Salaries, Labor Mar 16-30'98 Withholding Tax Federal Mar'98 . Medicare Dues for Mar'98 FundFICA Dues for Mar'98 Withholding Tax State Mar'98 PERA Dues for Mar'98 Dues for Apr'98 Blue Cross/Blue Shield Premium Deferred Compensation Plan Flexible Spending Accounts Dental Premium Paint and Supplies Cellular Phone Window Olive St. Mat. for Safe Roll Towels, Scrim Wipes Meter Supplies Hip Boots - Tholen - Safety Equip Sales Tax for Mar'98 Mileage to Water Works School Physical - Rick Regnier Water Samples 2 Cases Marking Paint Valves, Plug, Fittings Location Requests Uniforms Zip Plus 4 Update Shop Supplies Copier Toner Minnesota Test Fees Golden Anderson Valve Parts Power, Gas, Lights Bulletin Boards, Supplies Waste Management Fee Plaque - Anderson Gasoline Office Supplies 2 Rainsuits, 2 Pair Boots DNR Update & Leak Locating Telemeter Circuits, Phone Cable Ties Investment @ 5.69% 12 Months 5,765.29 6,315.47 2,169.16 546.90 2,338.40 936.18 1,886.95 116.00 2,872.00 1,210.50 100.00 13.70 338.01 28.14 288.62 572.34 11.84 228.45 450.00 59.40 85.00 120.00 67.98 591.08 7.00 151.40 40.45 27.98 60.47 6,232.00 1,668.00 4,259.60 272.97 200.00 36.21 219.01 32.54 315.00 1,878.67 561.26 113.53 $43,187.50 25,000.00 $68,187.50 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: (T yy Secretary Stillwater, Minnesota May 7, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday May 7, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen and Naeem Qureshi of Progressive Consulting Engineers. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the April 9, 1998 meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1247 was approved for payment. Jim Tholen reported on the following projects in the City: 1. Larry Schmitz, 1212 Second St. N. had a sewer back up into his home on April 9th. This was caused by us after repairing his water line one week earlier. All claims have been turned over to our insurance carrier. 2. First St. S. reconstruction bid went to Tower Asphalt and work will begin the end of May. 3. The watermain to the new school on Myrtle St. is in and the school now has water and fire protection. 4. Sunrise station was vandalized over Easter weekend. The police were notified. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board has no objection to Ascension Church building an additon to the west of their current building without the required 20 foot sideyard set back as long as they have Planning Commission approval. A letter was forwarded to us by the Building Inspector from John Roettger requesting a refund of WAC charges at 1307 and 1323 Fifth St. S.. Seeing as these two lots had water services originally installed into them, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Secretary McKnight was instructed to issue a refund to John Roettger for the WAC Charges on these two properites. Naeem Qureshi, of Progressive Consulting Engineers, gave a presentation to the Board explaining his companies services and experience in the water supply industry. The Board instructed Manager McKnight to send him a letter thanking him for the presentation and letting him know that we will keep his company in mind when future projects arise. The following items were discussed, with no further action taken: 1. Accounts receivable balance as of April 30, 1998 was $57,110.97. 2. The City Council turned down Bert Rivard's asking price for his property at the April 21st meeting. They are still negotiating for this piece of property and we have looked at another site for a tank just west of Neal Ave. and McKusick Rd., although the Rivard property is still our first choice for a tank. 3. Mel Friedrich's term as Commissioner expires on June 30, 1998. He has expressed his willingness to serve another term and a letter will be sent to the Mayor informing him of this. 4. Thomas Hubman, 506 and 512 Greeley St. N. was at the May 5th City Council meeting requesting that the City reimburse him for the cost of a fire hydrant installed for his development. The Council did not act on this, as it is a matter between him and his contractor. 5. Final 1997 audits were distributed and will be discussed at the next meeting. 6. 187 shut off notices were mailed May 4th for a total of $16,000.00. 7. Manager McKnight received a phone call from AT&T regarding the City's new antenna ordinance. Manager McKnight will talk to City Attorney Magnuson regarding this ordinance and keep the Board informed. RESOLUTION NO. 1247 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2278 Salaries, Labor April 1 -15'98 Pay Roll No. 2279 Salaries, Labor April 16 -30'98 Firstar Stillwater Bank Withholding Tax Federal April'98 Firstar Stillwater Bank Medicare Cont. Medicare Dues for April'98 Firstar Stillwater Bank Soc. Sec. Cont. Fund FICA Dues for April'98 Commissioner of Revenue State Treasurer IIIFinancial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Arrow Building Center Bailey Construction Brochman Blacktopping Butch's Repair Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Food -N -Fuel, Inc. Fred's Tire Goodin Company Gopher State One -Call, Inc. Greeder Electric Harvest States Hawkins Water Treatment Group Leef Bros., Inc. Maple Island Hardware Metropolitan Utility Coordinating Committee IIIMogren Bros Landscaping Doug Monson Northern States Power Company Northern Water Works, Inc. Office Depot Postmaster Springborn Heating and Air Conditioning US West Communications Eagle Valley Bank Firstar Stillwater Bank Withholding Tax State April'98 PERA Dues for April'98 Dues for May'98 Blue Cross Blue Shield Premium Deferred Compensation Plan Flexible Spending Accounts Dental Premium Plastic Pipe Cellular Phone 3 Pump House Windows Concrete, Third St., Owen St. Blacktop 10 Jobs G.O.F., Parts - '94 Chev Spark Plug, Fuel Hose Leef Blower Sales Tax for April'98 Gasoline Tires - '94 Chev Brass and Pipe Fittings Location Requests Wiring, Air Conditioner Grass Seed, Weed Spray Acid, Chlorine, Phos, Samples Uniforms Shop Supplies Safety Seminar, Curtis, Corman Black Dirt Shampoo Office Carpet Power, Gas, Lights Brass Fittings, Curb Stops Office Supplies 200 - $.32 Stamps Furnace & Air Conditioner Telemeter Circuits, Phones Investment @ 5.69% 12 Months Investment @ 5.55% 8 Months 6,341.11 5,976.46 2,212.50 561.84 2,402.26 968.32 1,945.18 116.00 3,247.50 1,346.00 100.00 14.05 60.63 28.14 550.53 1,680.00 8,583.00 280.43 2.72 179.99 811.00 286.62 648.20 285.53 7.00 439.00 258.78 1,500.45 136.53 34.75 60.00 36.21 90.00 4,064.96 868.47 136.46 64.00 5,260.50 407.82 51,992.94 50,000.00 50,000.00 $151,992.94 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest : Secretary Stillwater, Minnesota June 11, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 11, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the May 7, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1248 was approved for payment. Jim Tholen reported on various projects underway including, a watermain leak on Martha Street, the replacement of two main valves on South First Street, and a preconstruction meeting coming up June 16th for the Legends of Stillwater. Discussion was held regarding the installation of a chain link fence between Trinity Church and our property by the garages. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", St. Croix Fencing will install 65 feet of fencing and 32 feet of railing for $750.00 at this location. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the final audit from Larsen, Allen, Weishair and Company was approved. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. A report from Keys Well Drilling was discussed regarding our #9 well. There is a vibration in the pump that is more than normal and they suggest pulling the pump within the next year for repairs. The pump was last pulled in 1986. This item will be budgeted for in 1999 and bids for its repair will be taken in early 1999. The Board was supplied with material regarding the installation of antenna's on our water towers from City Attorney Magnuson. These items will be studied and action taken in the future. As a matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of May 31, 1998 was $27,456.72. This figure is $1500.00 higher than last years. 2. Monthly water samples will increase from 10 to 15 per month because of an increase in the Cities population. 3. An NSP rebate check of $250.00 for air conditioning and $200.00 for heating has been received because of the installation of a new furnace and air conditioner. A saver's switch has also been installed on the air conditioning unit. 4. Commissioner Funke inquired as to the status of our new Andersen Renewal windows. It now looks like they will be installed in the next 4 to 6 weeks, as there seemed to be a problem with when the order was placed. RESOLUTION NO. 1248 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2280 Pay Roll No. 2281 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Abrahamson Nurseries Ace Hardware and Paint Air Touch Cellular Business Forms & Accounting Systems Century Power & Equipment Company Clarey's Safety Equipment, Inc Commissioner of Revenue Croix Builders Department of Public Safety Fred's Tire Company Fox Valley Systems Goodin Company Gopher State One Call, Inc. Greeder Electric Hawkins Water Treatment Group Keys Well Drilling Company Norman Kollander Leef Bros., Inc. Maple Island Hardware MII Life, Inc. Miller Excavating Mogren Bros. Landscaping Mogren Sod Farms, Inc. Salaries, Labor May 1 -15'98 Salaries, Labor May 16 -31'98 Withholding Tax Federal May'98 Medicare Dues for May'98 FICA Dues for May'98 Withholding Tax State May '98 PERA Dues for May'98 Dues for June'98 Blue Cross Blue Shield Premium Deferred Compensation Program Flexible Spending Accounts Dental Premium Shrubs, etc at Office Shop Supplies, Gloves Cellular Phone Utility Bills Lawnmower Filters, Blades Hip Boots, Regnier Sales Tax for May'98 WAC Refund 1307 & 1323 S. 5th St. Hazardous Chemical Fee Tire Repair Marking Paint Main Valves, Fittings, etc. Location Requests Wiring A/C Acid, Chlorine, Phos, Samples Performance Check, 6 Wells Oversizing Valves & Fittings Uniforms Shop Supplies Group Life Premium Backhoe, etc, 7 Jobs Black Dirt - 2yds Sod 5,933.66 5,941.63 2,116.81 543.00 2,321.82 917.88 1,880.80 116.00 2,873.00 1,366.00 100.00 14.40 385.40 168.45 28.14 821.44 101.70 117.50 513.0 500.0 450.0 13.57 86.31 3,576.11 31.50 52.40 875.93 300.00 99.00 113.72 63.95 156.40 4,819.74 36.21 23.43 MN Poster Compliance Center Northern States Power Company Northern Water Works Supply, Inc. Office Depot Postmaster Stillwater Roettger Welding Rose Floral & Greenhouse Spectrum Business Systems Sprint Gas and Groceries St. Croix Office Supplies US Filter /WaterPro US West Communications Eagle Valley Bank State & Federal Posters Power, Gas, Lights Copper, Brass Fittings Office Supplies Permit #538 Repair Main Valve Key Bedding Plants Typewriter /Word Processor Gasoline Office Supplies Meter Connections Telemeter Circuits, Phones Investment 12 mo CD @ 5.69% 42.25 4,514.34 1,732.78 59.58 600.00 20.00 5.72 745.50 262.27 10.65 463.00 392.70 46,307.69 25,000.00 $71,307.69 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: r� Secret Se��et ry Stillwater, Minnesota July 9, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday July 9, 1997 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. The minutes of the June 11, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1249 was approved for payment. Jim Tholen reported to the Board on a chlorine leak at the #9 station, the South First III St. reconstruction project and the construction going on for the Legends of Stillwater. Manager McKnight updated the Board on the problems associated with the storm on June 27th. Because of this storm the Water Department had to shut water off to 1/3 of the Croixwood area, all of Forest Hills and the Shelton Drive part of town. The reason for this was the City's sewer lift stations were not operating because of no electricity. Manager McKnight informed the Board that he has been in contact with Andersen Renewal about the windows that were ordered in early February. He was told that they should be ready and installed in late August or early September. The Board was informed that the developers of the Liberty Addition to the City were replatting some of their property and in the next two months we should have a designated park area and a place to drill a test well. At the City Council meeting on July 7, 1998 Mel Friedrich was reappointed to the Board of Water Commissioners for another three year term. Therefore, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Melvin Friedrich as President and James O'Brien as Vice President of the Board of Water Commissioners IIIeffective July 9, 1998. The offices and appointments of Board members now stand as follows: President: Melvin Friedrich Appointment expires June 30, 2001 Vice President James O'Brien Appointment expires June 30, 2000 Member Gary Funke Appointment expires June 30, 1999 After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the practice of employees washing their own vehicles on Water Department property is hereby eliminated. Secretary McKnight informed the Board that the accounts receivable balance as of June 30, 1998 was $15,328.35. This figure is $1000.00 higher than one year ago. RESOLUTION NO. 1249 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2282 Payroll No. 2283 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Arrow Building Center Brochman Blacktopping Commissioner of Revenue Food -N -Fuel Goodin Company Gopher State One -Call, Inc. Hawkins Water Treatment Group Leef Bros., Inc. Maple Island Hardware, Inc. Menard's Miller Excavating, Inc. Jim McKnight Metro Sales, Inc. Minnesota Department of Health Minnesota Department of Health Mogren Bros. Landscaping Northern States Power Company Northern Water Works Supply, Inc. Postmaster St. Croix Office Supplies, Inc. St. Croix Outfitters T.K.D.A. Engineers US Filter Group US West Communications Salaries, Labor June 1- 15'98 Salaries, Labor June 15 -30'98 Withholding Tax Federal June'98 Medicare Dues for June'98 FICA Dues for June'98 Withholding Tax State June'98 PERA Dues for June'98 Dues for July'98 Blue Cross Blue Shield Premium Deferred Compensation Program Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Materials for Desk Blacktop, Stillwater Avenue Sales Tax for June'98 Gasoline Drill Bits, Fittings Location Requests Water Samples Uniforms Shop Supplies Decorative Block Valve Replacement, Olive Street Sundry Expense Maintenance Agreement Certificate Fee Minnesota Test Fees Black Dirt Power, Gas, Lights Copper, Fittings Post Office Box Fee Office Supplies Rain Suit Leak Location, Tank Site 1" Corps Telemeter Circuits, Phones There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: 6,108.18 7,527.80 2,346.73 609.82 2,607.40 1,016.17 1,960.56 116.00 2,873.00 1,366.00 100.00 14.40 84.51 28.14 268.27 560.00 822.00 263.34 1,033.29 8.75 168.00 113.72 181.54 586.06 791.68 306.21 192.00 10.00 6,265.00 18.11 6,914.81 714.77 58.00 III 16.61 39.99 499.83 1,423.12 393.70 $48,407.51 Stillwater Minnesota August 13, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday August 13, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was James Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the July 9, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1250 was approved for payment with the addition of two bills: The Kahler Hotel for $165.00 and the Minnesota Section AWWA Annual Conference for $180.00. Jim Tholen reported on two main leaks, Edgewood Avenue and Fourth Avenue South, and the ongoing construction for the Legends of Stillwater and Liberty on the Lake. A letter from Duane Nelson, 822 Second St. S. was received requesting the removal of a $30.00 labor charge for connecting a by pass to his house because of a service leak. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Duane Nelson's request was denied. Manager McKnight reported that he is having trouble getting St. Croix Fencing to install a fence in the back of the office property. He was instructed by the Board to get a quote from another company and proceed with them. As of matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of July 31, 1998 was $67,410.14. This is $8000.00 less than last year. 2. There is still nothing platted in the new annexed area for our #11 well site. 3. We had the pump and motor of our #9 well balanced in July. This should eliminate the need to pull it in 1999, with a savings of approximately $15,000.00. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, the meeting was adjourned. President Friedrich reopened the meeting for the purpose of a talk with the employees. Much discussion was held regarding the July 9, 1998 motion by the Board with regards to the practice of washing cars at the Water Department. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", this motion is hereby rescinded. RESOLUTION NO. 1250 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2284 Pay Roll No. 2285 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 SW/WC Service Cooperatives USCM Deferred Compensation Program 111 Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Action Rental Air Touch Cellular Arrow Building Center Automatic Systems, Inc. Banyon Data Systems, Inc. Butch's Repair Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Company Goodin Company Gopher State One-Call, Inc. Hawkins Water Treatment Group Johnny's T.V. Norman Kollander Leef Bros, Inc. Maple Island Hardware, Inc. ?III Life, Inc. Miller Excavating Mogren Bros. Landscaping Mogren Sod Farms 111 Northern States Power Company Northern Water Works Supply, Inc. Office Depot Postmaster, Stillwater Quantum Digital Imaging Center Spectrum Business Systems Sprint Gas & Groceries St. Croix Office Supplies St. Croix Recreation Company, Inc. Stillwater Motor Company US Filter Group US West Communications First State Bank of Bayport Salaries, Labor July 1-15'98 Salaries, Labor July 16-31'98 Withholding Tax Federal July'98 Medicare Dues for July'98 FICA Dues for July'98 Withholding Tax State July'98 PERA Dues for July'98 Dues for August'98 Blue Cross Blue Shield Premium Deferred Compensation Program Flexible Spending Accounts Dental Premium Weed Spray, Battery Cement New Phone & Service Screens - Sunrise Station Service Call - Olive Street Annual Fund Accounting Support Servicing Trucks Lawn Mower Oil Lawn Mower Blades Sales Tax July'98 li" Corps and Saddles Tapping Bits, Tools Location Requests Acid, Chlorine, Fluoride Locator Repair Oversizing Fittings Uniforms Shop Supplies Group Life Premium Main Leak - Edgewood Avenue Black Dirt Sod Power, Gas, Lights Repair Clamp Office Supplies 500 #10 Envelopes, 50 $.20 Stamps Letterhead, Supplies Replace Computer Circuit Board Gasoline Office Supplies Picnic Table Truck Mirror 1" Meters - 1" Corps Telemeter Circuits, Phones Investment 12 Mo. CD @ 5.457 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. 6,281.16 6,520.77 2,372.57 585.74 2,504.58 1,026.64 2,027.14 116.00 2,873.00 1,366.00 100.00 14.40 61.19 112.89 146.75 35.21 470.00 595.00 199.45 2.14 44.61 1,215.00 395.37 1,998.90 47.25 2,206.84 30.00 83.70 136.53 49.91 121.80 836.58 63.37 53.25 6,603.60 41.65 65.81 182.00 412.82 169.13 280.85 85.74 524.45 17.66 1,794.77 390.52 45,262.74 50,000.00 $95,262.74 Attest: Secretary Stillwater, Minnesota September 10, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 10, 1998 at 8:30 A.M. Commissioners Friedrich and Funke present. Commissioner O'Brien absent. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", the minutes of the August 13, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", Resolution No. 1251 was approved for payment. Jim Tholen reported on work for the last month, which included: 1. One service leak and 2 main leaks. 2. South First Street project is winding down with just clean up work to do. 3. 157 Taps were made in the annexed area. 4. We began flushing hydrants this week and will continue until finished. 5. Oak Park Heights will be hooking to our system through two fire hydrants while they repair a watermain leak on Highway 36 and Osgood Avenue. Rick Regnier's six month probationary period ended on August 31, 1998. Therefore, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", Rick Regnier is hired as a full time employee and his wage is increased to $17.63 per hour, effective September 1, 1998. The Board was made aware that in the City's AFSCME contract, $10.00 of the maximum the City pays toward health insurance may be put toward the dental insurance. Currently only Kellie Knowles has a dental policy through the Water Department. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", effective September 1, 1998 the Board of Water Commissioners will follow the City's policy and contribute $10.00 per month towards the dental policy as long as the maximum of $375.00 per month is not reached. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", Secretary McKnight was instructed to sign a "Authorization for Professional Service" for Well #11 and Wellhouse #11, between T K D A Engineers and the Board of Water Commissioners. The following items were discussed, with no action taken: 1. Accounts receivable balance as of August 31, 1998 was $42,476.03. This figure is $7000.00 higher than last years. 2. A repair bill of $3555.80 for UFE, Inc. from us has gone unpaid. City Attorney Magnuson has sent them a letter. The Board will be kept informed of the proceedings. 3. Lead and Copper testing will be done the week of September 14th. 4. A letter was received from Ascension Church informing the Water Department of a fund raiser being held Sunday, September 13, 1998. They will be erecting a large tent and people could possibly be using our driveway. 5. The progress of our Andersen Renewal windows was brought up. Manager McKnight will be calling them. 6. The new fencing in back of the office was also questioned and Manager McKnight will be calling them. Minnesota Section A Kahler Hotel Payroll No. 2286 Payroll No. 2287 _irstar Stillwater irstar Stillwater irstar Stillwater RESOLUTION NO. 1251 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: A. Bank Bank Medicare Cont Bank Soc. Sec. Cont. ommissioner of Revenue State Treasurer Financial Secretary, Local #49 SW /WC Service Cooperatives USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Abrahamson Nurseries Ace Hardware and Paint Air Touch Cellular Arrow Building Center Banyon Data Systems Brochman Blacktopping Butch's Repair Commissioner of Revenue Davies Water Equipment Company Electrical Mechanical Services Food -N -Fuel, Inc. Fox Valley Systems, Inc. Goodin Company Graphic Controls Corporation Greeder Electric -Iawkins Water Treatment Group ellie Knowles eef Bros, Inc. Maple Island Hardware Miller Excavating Millipore Corporation Mogren Bros Landscaping Mogren Sod Farms, Inc. Northern States Power Company Postmaster, Stillwater Reliable Appliance Repair Roettger Welding, Inc. St. Croix Outfitters Thomas Stormont T K D A Engineers US Filter Group US West Communications Norwest Bank Stillwater AWWA Conference AWWA Conference Salaries, Labor August 1 -15'98 Salaries, Labor August 16 -31'98 Withholding Tax Federal Aug'98 Medicare Dues for August'98 Fund FICA Dues for August'98 Withholding Tax State August'98 PERA Dues for August'98 Dues for September'98 Blue Cross Blue Shield Premium Deferred Compensation Program Flexible Spending Accounts Dental Premium Shrub at Well #10 Ladder & Supplies Cellular Phone Window for #8 Station Fixed Asset Support Blacktop - 4 Jobs New Radiator & P/S Repair Sales Tax for August'98 Repair Clamp Balance Motor at Well #9 Gasoline Marking Paint Gate Valve, Sleeves, Saddles Tank Charts Micro Switch @ Third Street Water Samples Computer Class Uniforms Shop Supplies Backhoe, etc - 4 Jobs Sampling Supplies Black Dirt Sod Power, Gas, Lights Permit #538 Vacuum Cleaner Part Welding Trailer Boots - Tholen Wac Refund Acct #19 -602 Leak Locating - First St. S. 30 Meters, Corps Telemeter Circuits, Phones Investment CD 9 Months @ 5.45% There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye ", the meeting was adjourned. 180.00 165.00 345.00 5,650.04 6,238.42 2,133.56 544.10 2,326.54 921.19 1,884.55 116.00 2,873.00 1,366.00 100.00 14.40 26.61 248.70 8.54 80.11 195.00 2,030.00 1,092.19 857.00 163.30 268.00 290.42 169.20 1,702.87 329.36 308.00 180.00 59.00 113.72 74.00 3,877.99 357.12 36.21 30.62 7,646.51 900.00 33.49 95.00 105.00 250.00 496.40 7,688.31 391.04 54,271.51 50,000.00 $104,271.51 Attest: Secretary Stillwater, Minnesota October 8, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 8, 1998 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the September 10, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1252 was approved for payment. Jim Tholen reported to the Board that the tapping etc., is finished for now in the newly annexed area, commercial building in the Industrial Park area is getting cleaned up for the year, all hydrants in the City have been flushed and there was a service leak at 1303 Third St. S. Manager McKnight informed the Board that their assessments for watermain work on South First Street will be approximately $20,000.00. A new billing policy for our Blue Cross Blue Shield premium was explained by Manager McKnight. This new policy resulted in the Board making two payments this month because bills now have to be paid by the 20th of each month, for the following month. Much discussion was held regarding an upgrade of our Auto-Con Control System. Automatic Systems Inc. proposes to upgrade our current control system to a computerized system for an approximate cost of $35,000.00. The Board felt it would be better to wait until we complete Well #11 and at that time look into the system upgrade. Plans for Ascension Episcopal Churches expansion were reviewed, with the church needing a letter to the Planning Commission regarding the elevator protruding a little out from the South side of the building. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to submit a letter to the Planning Commission stating that the Board has no problems with the elevator construction. The Board was informed that Ory Johnson of U F E, Inc. has been contacted regarding their outstanding bill from repair work done in March 1998. Verne Jacobson of T K D A Engineers will be asked to come to a future Board meeting to discuss Well #11 as soon as property is deeded the the City and they give us a site to drill. If this is not accomplished by December 1, 1998, we will have to request action from them as we do not want to be rushed into the construction of this well. The Board received copies of the 1999 budget and Capital Outlay items. Some diF-”:sion was held regarding items in the budget but budget approval will come at a later mer,Aing. As a matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of September 30, 1998 was $26,546.77. This figure is $8,000.00 higher than last years. 2. Cost of water per thousand gallons, YTD $.81/thousand. RESOLUTION NO. 1252 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2288 Salaries, Labor Sept 1-15'98 Payroll No. 2289 Salaries, Labor Sept 16-30'98 Firstar Stillwater Bank Withholding Tax Federal Sept'98 Firstar Stillwater Bank Medicare Cont. Medicare Dues for Sept'98 Firstar Stillwater Bank Soc. Sec. Cont. Fund FICA Dues for Sept'98 Commissioner of Revenue Withholding Tax State Sept'98 State Treasuer PERA Dues for Sept'98 Financial Secretary, Local #49 Dues for Oct'98 SW/WC Service Cooperatives Blue Cross Blue Shield Premium USCM Deferred Compensation Program Deferred Compensation Program 6,348.63 5,989.55 2,216.52 563.26 2,408.30 966.70 1,949.04 116.00 2,873.00 1,366.00 Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Arrow Building Center Automatic Systems Company Banyon Data Systems Brochman Blacktopping Butch's Repair Car Quest of Stillwater Century Power & Equipment Company IIICity of Stillwater Commissioner of Revenue Dale Curtis Goodin Company Gopher State One -Call Harvest States Hawkins Water Treatment Group Leef Bros., Inc. Lorton Data Maple Island Hardware McGarry Kearney Agency Miller Excavating Minnesota Department of Health Northern States Power Company Office Depot Quantum Digital Imaging Centers Spectrum Business Systems Sprint Gas and Groceries Stillwater Motor Company T K D A Engineers US Filter Group, Inc. US West Communications Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Nov'98 Premium Plywood Service Call & New Program Utility Billing Support Blacktop - Pine Tree Trail Repairs 79 Ford Oil Replace Clutch on Lawnmower I.D. Employee Cards Sales Tax for Sept198 Mileage & Food AWWA Convention Service Saddles, Cutter Wheel Location Requests Mole Poison Samples, Chlorine, Acid Uniforms Zip + Four Update Shop Supplies Insurance Renewal Truck, Limerock, Sand - 2 Jobs Minnesota Test Fees Power, Gas, Lights Office Supplies Office Supplies Computer Repairs Gasoline Glass Cleaner Leak Location Corp, Wire, Saddles Telemeter Circuits, Phones 100.00 14.40 70.64 8.08 2,873.00 85.88 1,731.03 595.00 572.00 86.85 12.65 195.98 64.50 782.00 96.75 114.53 12.25 6.20 2,504.26 113.72 40.45 28.12 17,905.00 2,174.73 6,265.00 6,958.07 80.07 260.40 95.00 304.15 7.98 166.00 994.46 393.12 $70,509.27 On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota November 13, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday November 12, 1998 at 8:00 A.M. Commissioners Friedrich and Funke were present. Commissioner O'Brien was absent. On motion of Commissioner Funke duly seconded by Commissioner Friedrich, both voting "Aye ", the minutes of the October 8, 1998 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye, Resolution No. 1253 was approved for payment. Jim Tholen reported that the final walk throughs are going on for the Legends Addition and Libertys Addition in the City. III After discussion, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye ", Thomas Corman is promoted to the Junior Water Maintenance Man III position effective November 1, 1998. Manager McKnight informed the Board that a letter was sent to Steve Russell, City Planner, Homer Thompkin, Construction Property Development Company and Robert Kroening, owner, regarding the site for our Well #11 and possible problems the developer could have if a site is not made available as soon as possible. The Board was provided with a preliminary cost sheet for the construction of a new Well and Tank. It appears that the Board will have to bond for a minimum of $710,000.00 to finance these projects. As a matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of October 31, 1998 was $109,867.80. This is $24,000.00 higher than one year ago. 2. The Board was informed that payment from UFE, Inc. for repair to their water service has been received. 3. 171 Shut-off notices were mailed November llth, for over $16,500.00. RESOLUTION NO. 1253 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2290 Payroll No. 2291 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Appletree Institute Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Arrow Building Center Butch's Repair C C P Industries, Inc. Century Power Equipment Company City of St. Paul City of Stillwater Commissioner of Revenue Food- N-Fuel, Inc. Fuhr Trenching Greeder Electric Hawkins Water Treatment Group Independent Millwork, Inc. Leef Bros., Inc. Maple Island Hardware McGarry-Kearney Agency Menards MII Life, Inc. Miller Excavating Minnesota Conway Mogren Bros. Landscaping Mogren Sod Farms, Inc. Northern States Power Company Office Depot Postmaster, Stillwater Springborn Heating & Air Conditioning St. Croix Office Supplies US Filter Group US West Communications Firstar Stillwater Bank Salaries, Labor 1-15'98 Salaries, Labor 16-31'98 Withholding Tax Federal Oct'98 Medicare Dues for Oct'98 FICA Dues for Oct'98 Withholding Tax State Oct'98 PERA Dues for Oct'98 Dues for Nov'98 Blue Cross Blue Shield Withheld Blue Cross Blue Shield Withheld Deferred Compensation Program Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Blue Shield Premium Plywood - Pump Houses Tune Up - Service All Trucks Roll Towels, Scrimdrys Chain Saw Chains & Parts Solid Sleeve - S. First St. I.D. Badges Sales Tax for Oct'98 Gasoline Assessment - Friedel #4-212 Controls @ #8 & Ballast @ Office Acid, Chlorine, Samples Renewal Windows Uniforms Shop Supplies Ins. Premium Adjustment Outside Lights @ #10 & Venting Group Life Premium Backhoe, etc. - 2 Jobs Service Fire Extinguishers Black Dirt Sod Gas, Power, Lights Office Supplies 100 $.32 Stamps - 100 $.20 Stamps Air Conditioner Cover Office Supplies Repair Clamp, Brass Fittings Telemeter Circuits, Phones Investment CD 4 mos. @ 5.0% 6,226.82 6,049.02 2,235.06 561.72 2,401.62 963.64 1,943.73 116.00 51.00 51.00 1,366.00 100.00 14.40 105.04 8.08 2,822.00 23.95 982.54 345.37 67.37 110.92 36.00 1,366.00 283.52 15,710.00 129.00 1,213.43 9,334.73 208.38 116.61 573.00 76.01 121.80 1,245.04 76.01 18.11 13.31 5,067.30 97.18 52.00 50.00 41.11 547.40 392.46 63,313.68 150,000.00 $213,313.68 On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota December 10, 1998 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday December 10, 1998 at 8:00 A.M. Commissioners Friedrich and O'Brien present. Commissioner Funke was absent. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the minutes of the November 13th, 1998 regular meeting were approved as written. IIIOn motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1254 was approved for payment. Jim Tholen reported that there have been two main breaks in the past month and that the City is going to do a street reconstruction project on South Fifth, Sixth and Seventh Streets from Willard Street to Orleans Street in 1999 that we will be involved with and are currently working on. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the following banks are the depositories for the Board of Water Commissioners in 1999. 1 Firstar Bank, Stillwater US Bank, Stillwater State Bank of Marine Central Bank Norwest Bank, Stillwater State Bank of Bayport Eagle Valley Bank Lake Elmo Bank On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the following are the scheduled meeting dates for 1999. January 7th February llth March llth April 8th May 13th June 10th July 8th August 12th September 9th October 7th November llth December 9th All meetings begin at 8:00 A.M. at the office of the Board of Water Commissioners, 204 N. Third St., Stillwater, MN After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the 1999 budget and Capital Outlay was approved as submitted. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", Jim Tholen was authorized to begin getting quotes for a new truck and present them at the next meeting. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the designated fund balance as of December 31, 1998 is set at $800,000.00. This includes $775,000.00 for a tank and well and $25,000.00 for severance packages. A letter was received from Laura Radner, 846 Willard St. W. requesting a refund on her water bill for over payment because of estimated billings. The reason for this request instead of a credit is that she is selling the house and moving out of the area. III After much discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", a credit of $200.00 less her current bill of $70.20 for a total of $129.80 will be allowed with a check issued at the next meeting. The Board was informed that Manager McKnight has met with Bob Kroening, Steve Russell and the developers of Liberty on the Lake concerning our need for a new well. He was told that a final plat of the area will be completed by February 1999 and the City then would be deeded land for a park and a well site would be chosen and construction started. Secretary McKnight informed the Board that our Blue Cross /Blue Shield hospitalization insurance would be increasing as follows: Family from $409.00 per month to $503.48 per month. Single from $155.50 per month to $191.42 per month. HMO Single from $142.50 per month to $175.42 per month. Of the $94.48 per month increase for family coverage, the employee will pay $47.24 and the Board of Water Commissioners will pay $47.24 as per union contract. The increases for single coverage is all paid for by the Board of Water Commissioners. After much discussion, effective January 1, 1999 Kellie Knowles wage will be $2460.00 per month. This figure is approximately the same as a Jr. Account Clerk with the City. The Board also discussed a request from Kellie Knowles to make the Boards contribution to her dental plan retroactive to January 1, 1997. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", this was denied and will stay as is. The Board tabled any discussion on Manager McKnight's salary until a full Board is present. The Board was informed that the accounts receivable balance of of November 30, 1998 was $50,713.08. This is $10,000.00 higher than last years. RESOLUTION NO. 1254 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2292 Payroll No. 2293 Firstar Stillwater Bank Firstar Stillwater Bank Medicare Cont. Firstar Stillwater Bank Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Brochman Blacktopping Theresa Buschette Car Quest of Stillwater C C T, Inc. Century Power Equipment Commissioner of Revenue Food -N -Fuel Fred's Tire Hawkins Water Treatment Group Leef Bros., Inc. Maple Island Hardware Jim McKnight, Secretary Menards of Stillwater Miller Excavating Munitech, Inc. Northern States Power Company Postmaster, Stillwater St. Croix Office Supplies Stillwater Texaco T K D A Engineers United States Treasury US Filter US West Communications First State Bank Bayport Norwest Bank Stillwater Salaries, Labor Nov 1 -15'98 Salaries, Labor Nov 16 -30'98 Withholding Tax Fed Nov'98 Medicare Dues for Nov'98 FICA Dues for Nov'98 Withholding Tax State Nov'98 PERA Dues Nov'98 Dues for Dec'98 Blue Cross Blue Shield Withheld Deferred Compensation Program Flexible Spending Accounts Dental Premium Shop Supplies & Vacuum Cleaner Cellular Phone Blue Cross Premium Jan '99 Blacktop S. Sixth St. Christmas Decorations Headlight, Gasket, Fuses Phone and Service Call Belt for Lawn Mower Sales Tax Nov'98 Gasoline Tire Repair, Tires '95 Chev Acid Chlorine, Samples Uniforms Shop Supplies Sundry Expense Blinds in Shop Watermain Leak Sixth St. S. Repairs, Third Street Mainline Power, Gas, Lights Permit 538 Office Supplies Gasoline Engineering Services Federal Tax Underpayment Thrust Washer Telemeter Circuits, Phones Investment CD 4.89% for 12 Mo. Investment CD 4.60% for 5 Mo. $ 5,773.28 6,458.71 2,087.22 553.60 2,366.96 910.22 1,915.95 116.00 III 102.00 1,366.00 100.00 14.40 653.98 8.08 3,251.08 800.00 165.00 34.52 105.00 130.49 664.00 17.51 499.44 584.15 113.72 97.92 95.24 292.62 1,245.72 587.16 3,781.58 700.00 27.00 266.42 135.75 10.18 26.12 583.35 36,640.37 50,000.00 50,000.00 $136,640.37 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the meeting was adjourned Attest: Secretary Stillwater, Minnesota January 7, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 7, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the December 10, 1998 meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1255 was approved for payment. Jim Tholen reported that there was a watermain leak by 1312 Everett Street S. on January 4th. It was repaired but we had to go back the following day to fix a broken sewer service. Extra precautions will be taken in the future to try to avoid this problem. The Board received three quotes for the purchase of a new 1/2 ton pickup truck. They were: Routson Motors $16,472.48 Stillwater Ford $16,765.00 Stillwater Motors $17,175.00 On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the low quote of $16,472.48 from Routson Motors was accepted. Jim Tholen will inform all parties of the purchase and thank them for submitting a quote. Manager McKnight informed the Board of graffiti painted on the walls of our Laurel Street Station. The cost of repairing this is $800.00 and will be turned over to our insurance carrier. Secretary McKnight discussed the year end revenue and expense reports with the Board. Revenue exceeded the budget by $62,000.00 and expenses were $141,000.00 less than budgeted for. Commissioner Funke questioned whether the employee share of Blue Cross rate increase for 1999 is based on HMO rates or regular coverage rates. Seeing how no one is on is on HMO family plan the employee share is based on the regular coverage. After discussion regarding the wages for Manager McKnight, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight will receive a 5.1% wage increase for 1999. The following items were discussed, with no action taken: 1. Accounts receivable balance as of December 31, 1998 was $16,590.66. This is the same as last year. 2. Cost of water for 1998 was $.87 per thousand gallons. 3. Investments from 1997 to 1998 increased $236,000.00. 4. Because of a scheduling conflict, the March 11, 1999 regular meeting has been changed to March 10, 1999. RESOLUTION NO. 1255 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2294 Payroll No. 2295 Payroll No. 2296 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary Local #49 Board of Water Commissioners USCM Deferred Compensation Program Longevity Pay Dec 1'97-Nov 30'98 Salaries, Labor Dec 1-15'98 Salaries, Labor Dec 16-31'98 (Includes Unused Sick Leave) Withholding Tax Fed for Dec'98 Medicare Dues for Dec'98 FICA Dues for Dec'98 Withholding Tax State for Dec'98 PERA Dues for Dec'98 Dues for Jan'99 Employee Share Blue Cross Deferred Compensation Program 7,968.41 6,069.47 10,287.96 5,809.90 1,119.56 4,786.96 2,242.82 3,325.95 116.00 102.00 1,566.00 Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Car Quest of Stillwater Commissioner of Revenue Food-N-Fuel, Inc. Fox Valley Systems, Inc. Fred's Tire Hawkins Water Treatment Group Leef Bros., Inc. Maple Island Hardware, Inc. Miller Excavating Minnesota Department of Health Northern States Power Company Office Depot Lauren Radner T K D A Engineers US Filter, Inc. US West Communications Washington County Auditor/Treasurer Firstar Bank Stillwater Flexible Spending Accounts Dental Premium Paint and Shop Supplies Cellular Phone Blue Cross Premium Feb'99 Wrench Sockets Sales Tax for Dec'98 Gasoline Marking Paint Tire Repair Acid, Chlorine, Samples Uniforms Shop Supplies Watermain Repair, Interlachen Dr. Minnesota Test Fees Power, Gas, Lights Office Supplies Refund Acct #9-830 Engineering Well #11 Repair Clamps, Meter Parts Telemeter Circuits, Phones Trailer License Tag Investment CD 4.85% for 4 Mo. 100.00 14.40 298.08 8.08 3,251.08 46.89 444.00 214.48 67.98 26.02 2,546.27 196.69 32.4( 876.8' 6,265.0 3,134.5 92.94 129.80 45.25 392.77 192.34 13.50 61,784.43 50,000.00 $111,784.43 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota February 11, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday February 11, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jim Tholen and Verne Jacobson of T K D A Engineers. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the January 7, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1256 was approved for payment. Jim Tholen reported that there have been two main leaks in the past month and that we should receive our new truck about the end of March. Jim Tholen requested permission to purchase a new locator for approximately $800.00. This item is in the 1999 budget. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Jim Tholen was given permission to purchase this locator. Manager McKnight informed the Board of a Y2K meeting held at City Hall on January 12th. Meetings will continue through-out the year and the Water Department will be included in any compliance issues etc. that may arise. He also informed the Board that he has been in contact with our hardware and software people and they will be servicing our equipment as needed. The Board was also made aware of a new Federal and State SDWA law called the Consumer Confidence Report. This will have to be completed and mailed to all residents of the City by October 1999 and once a year thereafter. Manager McKnight will keep the Board informed on the progress of this report. Manager McKnight discussed with the Board a tentative site for our Well #11. This location is at the southwest corner of the intersection of Myrtle St and Rutherford Road, in the newly annexed area of Stillwater. We still have not received a letter from the developers for permission to drill at this site, but they are working on one and we should have it by the end of February. Verne Jacobson of T K D A Engineers was present to inform the Board of the process and time table for the drilling and construction of a well and Well House #11. If all goes as planned this should take about 12 months to complete and get on line. He also discussed various types of well house designs, but nothing will be done yet because the developers would like some imput into this design. Manager McKnight informed the Board that he was approached by Nile Kriesel and Klayton Eckles of the City of Stillwater regarding the Board's financing of the 62nd St. watermain extension to Legend Blvd. This extension is much needed to loop our watermain in the annexed area and the costs would be recovered through connection charges to the developers. After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight is authorized to work with Klayton Eckles on the feasibility and associated costs of this project. The Board received the annual pumping reports for 1998 with no action taken as this time. The following items were discussed, with no further action taken: 1. Accounts receivable balance as of January 31, 1999 was $59,019.73. This is $8,000.00 lower than one year ago. 2. The Auditors will begin work on February 16th and be here about 4 days. 3. The next Board meeting will be on Wednesday, March 10, 1999 at 8:00 A.M. so a full Board can be present. RESOLUTION NO. 1256 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2297 Payroll No. 2298 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular American Water Works Association Appletree Institute Arrow Building Center Brochman Blacktopping Butch's Repair Car Quest of Stillwater Commissioner of Revenue Crawley Construction, Inc. Department of Natural Resources, Waters Goodin Company Gopher State One -Call Graybar Electric, Inc. Greeder Electric Hawkins Water Treatment Group Leef Bros, Inc. Maple Island Hardware, Inc. Menard's of Stillwater MII Life, Inc. Miller Excavating, Inc. Northern States Power Company Office Depot Sani- Masters, Inc. Serco Labortories St. Croix Fencing St. Croix Office Supplies, Inc. Salaries, Labor Jan 1 -15'99 Salaries, Labor Jan 16 -31'99 Withholding Tax Federal Jan'99 Medicare Due for Jan'99 Fund FICA Dues for Jan'99 Withholding Tax State Jan'99 PERA Dues for Jan'99 Dues for Feb'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Irr System, Paint and Supplies Cellular Phone Annual Dues Blue Cross Premium Mar'99 Shop Supplies, Wood for Windows Blacktop at Myrtle & Ramsey St. G.O.F., Starter '94 Chev Truck Supplies Sales Tax for Jan'99 Installation of Renewal Windows Water Appropriation Fees Brass & Fittings Location Requests Warning Tape Heater at #9, Fan at Office Samples Uniforms Shop Supplies PVC Pipe and Fittings Group Life Premium Backhoe, Trucks etc - 4 Jobs Power, Gas, Lights Office Supplies Graffiti Removal @ Laurel St. Bacteria Testing Fence at Garage Office Supplies $ 6,662.21 6,071.43 2,381.60 598.72 2,560.10 1,022.32 2,084.22 116.00 243.72 1,816.00 95.00 14.40 492.94 8.06 108.00 3,251.08 95.56 600.00 304.63 13.63 947.00 6,600.00 3,051.98 316.57 77.00 119.58 275.00 89.00 130.09 36.45 27.27 121.80 5,260.07 5,697.17 66.18 806.21 105.00 853.50 70.29 St. Croix Outfitters Stillwater Texaco United Rentals, Inc. US Filter, Inc. US West Communications Viking Electric Supply, Inc. Norwest Bank Stillwater There being no further Commissioner Friedrich, Attest: Regular Meeting: The regular meeting of 1998 at 8:00 A.M. All Commissioners Tholen. On motion of Commissioner O'Brien duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the February 11, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1257 was approved for payment. Jim Tholen reported that there had been one main leak in the past month on Pine Tree Trail, Fred Hertenstein would be refinishing the Board Room floor after the April meeting, the Fifth, Sixth and Seventh Street project would be underway this spring and that a class from Oak Park School would be touring the Fourth Street pumphouse in connection with earth week. Manager McKnight asked the Board for permission to send two people to a one day school sponsored by the Mueller Company, at no cost to the Board. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye" two people will be allowed to attend this one day school. Three quotes were received for the installation of irrigation systems at Stations #5 and #10. The quotes were Goetz Irrigation $8,047.00, D & T Landscaping $6,600.00 and Quality Sprinklers $5,345.25. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, Boots - Curtis Gasoline Ductile Iron Saw Blades 5 Repair Clamps Phones, Telemeter Circuits Meter Supplies 110.00 271.94 93.42 612.02 590.53 37.00 54,904.69 Investment CD 4.40% for 7 Mo. 50,000.00 $104,904.69 business, on motion of Commissioner Funke, duly seconded by both voting "Aye ", the meeting was adjourned. Secretar Stillwater, Minn' a March 10, 1999 the Board of Water Commissioners was held on Wednesday, March 10, were present. President Friedrich presiding. Also present was Jim all voting "Aye", the low quote of $5,345.25 from Quality Sprinklers is accepted. item was budgeted for in the 1999 budget. The following items were discussed, with no further action taken: 1. Accounts receivable balance as of February 28, 1999 was $32,380.99. 2. We should be receiving permission to begin our Well #11 by the April meeting. 3. The City is still pursuing the purchase of Rivard's property for a tank and maintenance facility. RESOLUTION NO. 1257 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2299 Payroll No. 2300 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater This 1 1 Salaries, Labor Feb 1 -15'99 $ 6,227.68 Salaries, Labor Feb 16 -28'99 5,430.83 Withholding Tax Federal Feb'99 2,105.14 Medicare Dues for Feb'99 549.94 FICA Dues for Feb'99 2,351.64 Withholding Tax State Feb'99 901.19 PERA Dues for Feb'99 1,917.39 Dues for Mar'99 116.00 Blue Cross /Blue Shield Withheld 243.72 Deferred Compensation Program 1,816.00 Flexible Spending Accounts 95.00 Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute C C P Industries Commissioner of Revenue Food-N-Fuel, Inc. Goodin Company Hawkins Water Treatment Group Infratech, Inc. Leef Bros., Inc. Maple Island Hardware, Inc. Miller Excavating Minnesota Department of Health Doug Monson Northern States Power Company Postmaster, Stillwater Rose Floral & Greenhouse Sensus Technologies, Inc. Serco Laboratories Stillwater Texaco St. Croix Office Supplies T K D A Engineers Tower Asphalt, Inc. Tri State Bobcat, Inc. US Filter US West Communications Lake Elmo Bank Dental Premium Paint, Fittings & Supplies Cellular Phone Blue Cross Blue Shield Premium Roll Towels & Wipes Sales Tax Feb'99 Gasoline Vacuum Breakers & Fittings Acid, Chlorine & Parts Safety Parka & Vest Uniforms Shop Supplies Limerock School, Knowles & Curtis Shampoo Office Carpet Power, Gas, Lights Permit 538, 100 $.33 Stamps Flowers, Curtis Annual Support Water Samples Gasoline Office Supplies 3 Leak Locations Cold Mix, Myrtle Street ,Repair Bobcat 1" Meters, Repair Clamp Telemeter Circuits, Phones Investment CD 12 Mo. @ 4.60% There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: 27sS Secretary Stillwater, Minnesota April 8, 1999 15.56 757.46 8.09 2,626.96 559.31 409.00 155.93 1,135.10 1,064.50 217.83 216.52 47.00 109.80 170.00 100.00 4,770.08 833.00 79.88 500.00 105.00 8.28 46.65 720.44 133.58 337.37 2,541.74 368.27 39,791.88 50,000.00 $89,791.88 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday April 8, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the March 10, 1999 meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye, Resolution No. 1258 was approved for payment. Jim Tholen reported to the Board that reconstruction of South Fifth, Sixth & Seventh Streets from Willard to Hancock has begun, the new truck we ordered will not be in until May and that the Mueller School he and Rick Regnier went to in March was good and informative. After reviewing the 1998 auditors report, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the report is hereby accepted and the Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. Discussion was held regarding a new tank site. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to send a letter to the Mayor and City Council conveying our desire to acquire land for a site as soon as possible, as it will take 18 to 24 months to complete a tank and development of the annexed area seems to be moving swiftly. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to purchase a hydrant meter for $750.00. This item is in the 1999 budget. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", Jennings Bank, Stillwater, was added to the list of depositories for the Board of Water Commissioners. The Board was informed that a letter was received from Contractor Property Developers Company giving us permission to enter on to property at the southwest corner of the intersection of County Road #12 and Rutherford Road for the purpose of drilling a test well. As a matter of record, the following items were discussed with no further action taken: 1. Accounts receivable balance as of March 31, 1999 was $14,272.81. 2. Cost of water for the first quarter 1999 was $.98/thousand gallons. RESOLUTION NO. 1258 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2301 Payroll No. 2302 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Arrow Building Center City of Stillwater Clarey's Safety Equipment, Inc. Commissioner of Revenue Davies Water Equipment Company Department of Labor & Industry Goodin Company Hawkins Water Treatment Group Larson Allen Weishair & Company Leef Bros., Inc. Lorton Data Maple Island Hardware, Inc. Jim McKnight Metro Sales, Inc. Miller Excavating, Inc. Minnesota Department of Health Minnesota Rural Water Association Northern States Power Company Office Depot Postmaster, Stillwater R.L. Polk & Company St. Croix Office Supplies, Inc. St. Croix Outfitters Sensus Technologies, Inc. Serco Laboratories Stillwater Texaco US Filter, Inc. US West Communications Viking Electric Supply, Inc. Washington County Salaries, Labor March 1-15'99 Salaries, Labor March 16-31'99 Withholding Tax Federal March'99 Medicare Dues for March'99 Fund FICA Dues for March'99 Withholding State for March'99 PERA Dues for March'99 Dues for April'99 Blue Cross/Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Paint, Shovels, Supplies Cellular Phone Blue Cross/Blue Shield Premium Door at Office, Supplies L.I. #334, S. First St. Project Hip Boots Sales Tax for March'99 Locator, Repair Clamp Compressor Inspection Valve Box Parts & Fittings Acid, Chlorine, Repairs 1998 Audit Uniforms Upgrade Address's Shop Supplies Sundry Expense Copier Toner & Developer Backhoe, Truck, Fill - 1 Job Minnesota Test Fees Water Works Manual Power, Gas, Lights Office Supplies Presort Fee & Stamps City Directory Office Supplies 2 Pr. Safety Shoes Interrogator Repair Water Samples Gasoline 30 - 5/8" Water Meters Telemeter Circuits, Phones Meter Parts Waste Management Fee 1 $ 6,313.03 6,673.94 2,392.38 608.12 2,600.38 1,046.90 2,108.56 116.00 162.48 1,816.00 95.00 15.56 506.54 8.06 2,939.02 303.32 25,072.44 110.00 490.00 879.04 20.00 1,138.72 1,892.61 5,925.00 130.09 40.65 39.87 122.35 169.45 1,269.21 6,265.00 20.59 4,193.65 77.50 120.00 203.42 2.50 290.00 598.69 105.00 258.02 6,150.30 390.85 63.97 300.00 $84,044.21 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: Secretar Stillwater, Minnesota May 13, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday May 13, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the April 8, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", III the minutes of the May 3, 1999 special meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Resolution No. 1259 was approved for payment. Jim Tholen reported on the following construction projects beginning in the last month: 1. South Fifth, Sixth and Seventh Street reconstruction. 2. Creekside Crossingaddition off of Boutwell Road 3. Legends second addition and Liberty's second addition in the annexed area. He also informed the Board that our new GMC pick-up truck has arrived. Considerable discussion was held between the Board, Manager McKnight and Jim Tholen regarding some personnel problems. Nothing was done at this time but all employees will be given a copy of the "Rules on Conduct" for their reading. The Board was made aware that Commissioner Funke's term of office expires on June 30, 1999. He has expressed his willingness to again serve on the Board, therefore, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye", Manager McKnight was instructed to send a letter for reappointment of Gary Funke to the Board of Water Commissioners to Mayor Kimble. IIIThe Board received a request from Contractors Property Developers Company for a 10 foot by 30 foot parcel of land in the northwest corner of the property that they gave to the City for our Well #11. This will be for US West to install a switching cabinet for phone service in the area. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", permission was granted. The Board was informed of a April 20th meeting between President Friedrich, Manager McKnight, Klayton Eckles, Steve Russell and Verne Jacobson, regarding the building of an elevated storage tank or an underground reservoir. At the end of this meeting it was decided to have Verne Jacobson of T.K.D.A. Engineering do a cost analysis between a 1 million gallon tank, a 1.5 million gallon tank and a 1.5 million gallon underground reservoir. After much discussion regarding the pros and cons of both types of structures, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the Board will go ahead with plans and preparations for the construction of a 1.5 million underground storage reservoir. The Board was advised that two office chairs will be needed for the main office. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich both voting "Aye", with Commissioner O'Brien abstaining, Manager McKnight was instructed to contact Simonet Furniture for the purchase of the chairs. The Board was informed that theWater Department had been contacted by the City of Bayport for help in reading of their pumps and wells on weekends, because of the resignation of their Public Works Director. Manager McKnight turned down this request after talking to employees and considering the liability and length of time involved. As a matter of record, the following items were discussed, with no further action taken: 1. Accounts receivable balance as of April 30, 1999 was $45,981.63. 2. The Board was given the City's new Conflict of Interest ordinance for their files. 3. The bonding process for our new storage facility will begin with the first council meeting in September. 4. Kellie Knowles attended the Water Works School in April and passed her Class "D" exam. 5. The Board discussed the Y2K situation in regards to buying a portable generator and decided that the cost of purchasing one for about $50,000.00 was to high. RESOLUTION NO. 1259 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed for warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2303 Payroll No. 2304 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular American Water Works Association Appletree Institute Automatic Systems Company Business Forms & Accounting Systems Brochman Blacktopping Butch's Repair Century Power Equipment City of Stillwater Commissioner of Revenue Dale Curtis Davies Water Equipment Company Food-N-Fuel, Inc. Fox Valley Systems, Inc. Fred's Tire, Inc. Goodin Company Gopher State One- Call Hawkins Water Treatment Group Hertenstein Floor Service Kellie Knowles Leef Bros., Inc. Len's Family Foods Maple Island Hardware Menard's of Stillwater Miller Excavating Municilite Company Northern States Power Company Office Depot Postmaster, Stillwater Quality Lawn Sprinklers Schuster Company Serco Laboratories St. Croix Office Supplies Stillwater Farm Store Stillwater Motor Company T K D A Engineers US Filter Company US West Communication Salaries, Labor April 1-15'99 Salaries, Labor April 16-30'99 Withholding Tax Federal April'99 Medicare Due for April'99 FICA Dues for April'99 Withholding Tax State April'99 PERA Dues for April'99 Dues for May'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Tools & Shop Supplies Cellular Phone Conservation Stuffers Blue Cross Blue Shield Premium Autocon Repair Accounts Payable Checks Blacktopping - 3 Jobs Service all Trucks Repair Weed Whip Flex Benefit Fee - 4 Years Sales Tax for April'99 Mileage, School April 21-23'99 Curb Stops Gasoline Marking Paint One Tire Tools & Brass Goods Location Requests Chlorine Test Tablets Refinish Board Room Floor Exam Fee and Mileage School Uniforms Supplies Shop Supplies Blinds, Fourth St. & Olive St. Repairs - 3 Jobs Truck Light Lights, Gas, Power Office Supplies 100 - $.33 Stamps Irrigation Systems - No. 5 & 10 Payroll Checks Water Samples Office Supplies Weed Spray Repair Door Handle Engineering Services Hydrant, Meter, Parts Telemeter Circuits, Phones 6,311.02 6,281.21 2,306.64 590.72 2,525.98 1,001.67 2,048.96 116.00 162.48 1,816.00 95.00 15.56 742.94 8.02 116.00 2,939.02 390.00 288.11 3,674.00 285.85 59.66 409.80 870.00 62.00 155.09 396.05 86.31 120.96 1,797.94 21.00 58.51 216.00 52.46 153.22 46.30 173.67 433.74 1,159.78 162.52 4,031.85 92.25 33.00 5,503.20 293.13 105.00 23.91 63.84 151.09 769.14 1,291.77 387.78 $50,896.15 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: Stillwater, Minnesota May 3, 1999 Special Meeting: A Special Meeting of the Board of Water Commissioners was held on Monday May 3, 1999 at 9:30 A.M. All Commissioners were present. President Friedrich presiding. The purpose of this meeting was to award the job for the drilling of a test well at the S.W. Corner of Myrtle Street West and Rutherford Road. Two quotes were received, Key's Well Drilling Company at $13,920.00 and E.R. Renner & Sons at $18,450.00. IIIOn motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the low quote of $13,920.00 from Key's Well Drilling Company was accepted. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota June 10, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 10, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen and Ron Anderson. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the May 13, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1260 was approved for payment. Jim Tholen reported that the Creekside Crossing and Legends 2nd Addition watermain projects have been completed and Liberty's 2nd Addition will begin next week. Also the South Hill reconstruction project should begin June 14th. Discussion was held regarding the hiring of full-time or part-time help for the year 2000 in regard to grass mowing and meter reading. No decision was made at this time. Jim Tholen and Manager McKnight will research this and report back to the Board at the July meeting. The Board was informed that the City Council, at the June 1, 1999 council meeting, gave their approval for the construction of a 1.5 million gallon underground reservoir at the site known as Settler's Park in the newly annexed area. Manager McKnight presented the Board with a revised cost estimate for bonding for Well #11 and reservoir. The new estimate shows that we will have to bond for approximately 1.6 million dollars. This is $800,000 higher that the estimate for an elevated tank, with a majority of the increase going toward the stand-by generator and booster station. Test well drilling began June 9th and they are 95 feet deep as of this morning with no problems incurred. IIIThe Board was supplied with a copy of the "Consumer Confidence Report" that will be inserted into the City's July newsletter. This will keep us in compliance with the Safe Drinking Water Act. Manager McKnight informed the Board that in the next two to three weeks he will be meeting with Klayton Eckles and Dave Magnuson in regards to the Boards paying for the 62nd Street watermain improvements and getting reimbursed through developers fees. Hopefully this can all be ready for the Board to exam at the July meeting. Also at the July meeting, a representative of a company that constructs reservoirs will be here to give the Board a presentation and answer questions regarding the construction of a reservoir. City staff including Mayor Kimble, Steve Russell, Klayton Eckles and Tim Thompson will be invited to attend this meeting. Ron Anderson appeared before the Board to inform them that he was not running for Commissioner Funke's seat on the Board. Accounts receivable balance as of May 31, 1999 was $13,707.70. RESOLUTION NO. 1260 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed for warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2305 Payroll No. 2306 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Bailey Construction Bearcom, Inc. Brochman Blacktopping Butch's Repair Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Company Richard Ehrick Fox Valley Systems, Inc. Fred's Tire Company Goodin Company Hawkins Water Treatment Group Kellie Knowles Leef Bros., Inc. Line X of Stillwater Maple Island Hardware, Inc. Menards of Stillwater MII Life, Inc. Miller Excavating, Inc. Minnesota Department of Health Mogren Bros. Landscaping Mogren Sod Farms, Inc. MTI Distributing Company Northern States Power Company Pace Analytical Services, Inc. Postmaster, Stillwater Routson Motors. Inc. St. Croix Outfitters Stillwater Signs Stillwater Texaco T K D A Truck Utilities Manufacturing Company US Filter US West Communications Viking Electric Supply, Inc. Firstar Bank Stillwater Salaries, Labor May 1 -15'99 Salaries, Labor May 15 -31'99 Withholding Tax Federal May'99 Medicare Due for May'99 Fund FICA Dues for May'99 Withholding Tax State for May'99 PERA Dues for May'99 Dues for Jun'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Blue Shield Jul'99 Curb & Gutter - 2 Jobs Radio and Installation '99 GMC Blacktop - 3 Jobs Check Brakes '95 Chev Wiring '99 GMC Cutterhead Sales Tax for May'99 Curb Stops Refund Acct #19 -190 (Overpayment) Marking Paint Tire Repair Power Handle Repair, Brass Acid, Chlorine, Phosphate Certification Fee Uniforms Bedliner '99 GMC Shop Supplies Roof Vents Life Insurance Premium Backhoe - 1 Job Certification Fee - Curtis Black Dirt Sod Irrigation System Parts Power, Gas, Lights Samples Permit #538. 1999 GMC Pickup 2 Dz. Hats Lettering '99 GMC Gasoline Engineering, Well #11 Tool Box '99 GMC Meter Wrench Sockets Telemeter Circuits, Phones Cable Ties Investment CD 5.00% for 15 Mo. 5,864.12 6,377.43 2,230.52 575.30 2,459.94 961.76 1,996.08 116.00 162.48 1,816.00 95.00 15.56 252.50 8.06 2,939.02 1,000.00 543.00 1,620.00 25.00 43.59 27.46 622.00 316.90 66.60 202.94 10.13 4,193.37 1,113.36 23.00 118.37 526.11 143.05 27.63 121.80 279.81 23.00 15.98 26.63 117.36 4,304.23 105.00 700.00 17,832.99 96.00 210.00 243.93 141.56 436.65 100.20 389.30 115.66 61,752.38 50,000.00 $111,752.38 There being no further business, on motio of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: ( ,r' Secretary Stillwater, Minnesota July 8, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 8, 1999 at 7:30 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jay Kimble, Nile Kriesel, Klayton Eckles and Steve Russell from the City. Verne Jacobson of T.K.D.A. Engineers, Jerry Myers of Np1tgui0 Corporation, Chris Catlin and Jack Jewell. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye, IIIthe minutes of the June 10, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye, Resolution No. 1261 was approved for payment. Manager McKnight reported to the Board that tapping was being completed in the annexed area, South Fifth, Sixth & Seventh Streets reconstruction is progressing as planned and that water service work should be completed this week. Discussion was held regarding the seal coating of office blacktop and replacing the driveway at the Sunrise Station. Both of these items are budgeted for in the 1999 budget. The Board instructed Manager McKnight to get two quotes for these projects and return with them at the next meeting. The Board was informed that the water samples received from our test well were very favorable, Iron 0.2 PPM, Manganese 0.03 PPM, and Sodium 4.0 PPM. Therefore, on motion of Commissioner Friedrich, duly seconded by Commissioner Funke, all voting "Aye", T.K.D.A. Engineering is authorized to begin preparing plans and specifications for the construction of permanent Well #11 and accompanying well house and generator. At the July 6, 1999 City Council meeting Commissioner Funke was reappointed to a three IIIyear term on the Board. Therefore, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, both voting "Aye", Commissioner Friedrich abstaining, the Secretary was instructed to cast a unanimous ballot for Melvin Friedrich as President and James O'Brien as Vice President of the Board of Water Commissioners, effective July 8, 1999. The office and appointments of Board members now stand as follows: President Melvin Friedrich Appointment expires June 30, 2001 Vice President James O'Brien Appointment expires June 30, 2000 Member Gary Funke Appointment expires June 30, 2002 The Board wished to thank Commissioner Funke for his previous service and desire to continue to serve on the Board. Jerry Meyers, of Natgum Corporation gave a presentation to the Board and visitors regarding the construction of an underground reservoir for the City. Everyone agreed that this presentation was very informative and a good learning process. Commissioner O'Brien left the meeting as 8:45 A.M. Upon completion of Mr. Meyers presentation, after discussion, on motion of Commissioner IIIFunke, duly seconded by Commissioner Friedrich, both voting "Aye", Commissioner O'Brien absent, the Board authorize T.K.D.A Engineering to begin the process for the construction of a 1.5 million gallon underground reservoir in the area known as Settlers Park. The matter of hiring full or part-time help for the year 2000 was tabled until the next meeting. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of June 30, 1999 was $5,970.53. 2. Cost of water for the first six months of 1999 was $.90 per thousand gallons. RESOLUTION NO. 1261 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed for warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2307 Payroll No. 2308 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Action Rental Air Touch Cellular Appletree institute Arrow Building Center Sharon Baker Butch's Repair Brochman Blacktopping Company Car Quest of Stillwater Century Power Equipment Company Commissioner of Revenue Davies Water Equipment Company Food-N-Fuel, Inc. Goodin Company Gopher State One-Call, Inc. Hawkins Water Treatment Group Leef Bros., Inc. Maple Island Hardware, Inc. McGarry-Kearney Agency Menards of Stillwater Miller Excavating Minnesota Department of Health Northern States Power Company Office Depot Pace Laboratories, Inc. Postmaster, Stillwater Simonet Furniture & Carpet Company Specialty Contracting, Inc. T K D A Engineering US Filter Group, Inc. US West Communications Firstar Stillwater Bank Salaries, Labor June 1-15'99 Salaries, Labor June 16-30'99 Withholding Tax Federal June'99 Medicare Dues for June'99 FICA Dues for June'99 Withholding Tax State June'99 PERA Dues for June'99 Dues for July'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cement Cellular Phone Blue Cross Blue Shield Premium Plywood & Screws Consumer Confidence Report Rear End Cover '96 Chev Blacktopping - Myrtle St. Wire, Etc. Oil Filter, Blades Sales Tax for June'99 1-i Corps & Fittings Gasoline 1" Corps, Main Valve and Fittings Location Requests 2 Months Acid, Chlorine, Phosphate Uniforms Shop Supplies Additional Premium '99 GMC Cement @ Laurel St. Assess. 612 W. Rice St. #14-90 Minnesota Test Fee Expense Power, Gas, Lights Office Supplies Water Samples P.O. Box Rental 1 Year 2 Office Chairs 2 Garage Door Openers Engineering Well #11 30 Meters & Parts Telemeter Circuits, Phones Investment 8 Mo. @ 5.25% There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye", the meeting was adjourned. Attest: 6,199.19 7,762.56 2,383.15 637.06 2,724.00 1,035.18 2,038.71 116.00 162.48 1,816.00 95.00 15.56 153.87 62.30 7.90 2,939.02 134.30 45.00 73.41 700.00 50.16 56.82 542.00 464.28 308.16 3,554.77 103.25 1,698.45 118.37 88.88 143.10 29.12 5,370.34 6,364.00 5,568.54 85.60 105.00 64.00 764.67 70.00 2,676.32 7,062.72 252.24 $ 64,641.48 50,000.00 $114,641.48 Stillwater, Minnesota August 12, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 12, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Steve Russell and Klayton Eckles of the City staff. On motion of Commissioner O'Brien, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the July 8, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1262 was approved for payment. Jim Tholen reported that we had a main break on Fourth St. N. and he would like to put some shrubs around the fence where our artesian well is. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the matter of shrubbery around the fence was tabled until the next meeting. The Board received two quotes for the seal-coating and blacktopping of two driveways of ours. They were Brochman Blacktopping, $7,225.00 and Asphalt Specialties, $6,700.00. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the job of seal-coating and blacktopping two of our driveways was awarded to Brochman Blacktopping. This item was budgeted for in 1999. Steve Russell, City Planner, was present to request that the Board consider selling the Oak Glen tank site and giving-the proceeds to the City for the expansion of park and trail improvements in the annexed area. After much discussion involving the cost of this lot and what the Water Department has invested in it, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board of Water Commissioners will give all proceeds from the sale of this lot, located on Eagle Ridge Place to the City of Stillwater as long as the Water Department has DNR approval for the drilling of Well #11 on the Southwest corner of County Road #12 and Rutherford Road. Klayton Eckles, City Engineer, was present to update the Board on the 62nd St. watermain extension project. The total engineers estimate for the job is $510,000.00. Of this $435,000.00 will be needed to finance the job. The final price will not be available for three weeks when bids and received. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the matter of lending the City money for this project was tabled until the bids are received and at that time a special meeting will be held to discuss a contract between the City and Water Board for the lending of this money. A discussion was held as to the hiring of help for the year 2000. It was decided that a part-time meter reader/office personnel could be hired and also if and when there is a retirement in the work crew, to replace with a full-time person. The matter of insurance for the new reservoir was discussed and as we get closer to it's construction, we will have our insurance agent, Rob McGarry, come to a meeting to talk about ways to insurance this structure. The Board discussed bonding issues for the new reservoir and on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Manager McKnight was instructed to contact the City Council, and at the next City Council meeting begin the process of acquiring a $1,600,000.00 bond for the Board. The Water Department must be able to obtain bonding in that amount before lending the City $400,000.00. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye", Rick Regnier will be allowed to go to the Minnesota Section AWWA Convention in Duluth on September 21-24, 1999 as per union contract. Manager McKnight informed the Board that all computer hardware and software is said to be Y2K compliant. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable balance as of July 31, 1999 was $66,341.75. 2. July 24, 1999 we pumped 4.7 million gallons of water. The highest ever was 4.9 million on June 6, 1987. 3. A meeting was held August 5th with developers, City staff and Water Department regarding Well #11 and the reservoir in Settlers Park. 4. Bid opening for Well #11 will be September 14th at 3:00 P.M. at the Water Department. 5. Bid opening for the wellhouse, electrical work and reservoir construction will be December 14th at 3:00 at the Water Department. RESOLUTION NO. 1262 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2309 Payroll No. 2310 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Banyon Data Systems, Inc. Brochman Blacktopping Business Forms & Accounting Systems Butch's Repair C C P Industries Commissioner of Revenue Davies Water Equipment Company Goodin Company Hawkins Water Treatment Group, Inc. Heritage Printing Keys Well Drilling Company Leef Bros., Inc. Maple Island Hardware, Inc. Metro Sales, Inc. MII Life Miller Excavating, Inc. Minnesota Section AWWA Mogren Bros. Landscaping Mogren Sod Farms, Inc. Doug Monson Northern States Power Company Pace Laboratories, Inc. Penn Contracting, Inc. Postmaster Rose Floral Serco Laboratories Stillwater Texaco T K D A Engineering, Inc. U S Filter Group, Inc. US West Communication Firstar Bank Stillwater Holiday Inn Hotel & Suites Salaries, Labor July 1 -15'99 Salaries, Labor July 16 -30'99 Withholding Tax Federal July'99 Medicare Dues for July'99 . Fund FICA Dues for July'99 Withholding Tax State July'99 PERA Dues for July'99 Dues for August'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Blue Shield Premium AUB Support Blacktopping - 2 Jobs Utility Bills Exhaust System - G.O.F. All Trucks Scrimdry Towels Sales Tax for July'99 Brass Goods - Saddle 6" Valve - Backflow Preventers Acid, Chlorine Consumer Confidence Reports Test Well Drilling Uniforms Shop Supplies Copier Maintenance Agreement Group Life Premium Main Leak in N. Fourth St. Registration AWWA Black Dirt Sod Shampoo Office Carpet Power, Gas, Lights Samples Hydrant & Valve Permit #538, Stamps Flowers - Knowles Samples Gasoline Engineering Well #11 Meter Connections & Parts Telemeter Circuits, Phones Investment 90 Days @ 3.92% AWWA Section Meeting - Regnier $ 6,437.52 6,326.81 2,324.56 594.38 2,541.54 921.57 2,061.41 116.00 162.48 1,816.00 95.00 15.56 229.95 7.90 2,939.02 595.00 1,625.00 750.82 416.10 458.71 1,245.00 248.25 1,220.06 635.55 359.45 10,182.75 159.63 100.65 192.00 98.60 899.41 150.00 27.16 9.32 100.00 6,000.44 35.00 1,419.18 752.00 74.55 70.00 376.90 633.23 415.76 500.46 56,340.68 50,000.00 254.25 $106,594.93 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota September 9, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 9, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the August 12, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1263 was approved for payment. Jim Tholen reported that after talking to Brochman Blacktopping, because of poor material, the seal coating of the Third St. driveway will be put off until next year. Also that we will begin flushing hydrants September 13th and that construction has begun on the Curve Crest Blvd and 62nd St. watermain. The Board tabled until the next meeting any action on the landscaping of our pipe yard area until another price can be obtained. Jim Tholen advised the Board that our tapping machine is wearing out and we are unable to fix it properly. A new one was going to be budgeted for in 2000, but, because we will need it before that, he requested permission to purchase a new one now. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", Jim Tholen is allowed to purchase a new tapping machine as soon as possible for $2,200.00. Manager McKnight informed the Board that bid opening for Well #11 will be at 3:00 P.M., Tuesday, September 14th at our office. The engineers estimate for this is $95,000.00. City Attorney Magnuson will review all bids and a special meeting will be held on Thursday, September 16th to award the bid for this project. City Attorney Magnuson was unable to attend todays meeting so the contract between the Water Department and the City of Stillwater for the 62nd St. watermain project will be discussed at the September 16th special meeting. After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye", the Board will advertise for a position of part-time meter reader/office help, with a wage of $15.00 per hour with no benefits. Applications will close on September 30, 1999 and interviews will be given the following week. The Board received a letter from our insurance carrier following an underwriting survey that they performed on the main office. They are recommending the installation of backflow preventers on our fire system, a central alarm for water flow and the installation of smoke and heat detectors in the building. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", backflow preventers will be installed on all fire sprinklers. The Board also instructed Manager McKnight to get two price quotes on the central alarm system and the heat and smoke detectors for review at the next regular meeting. Secretary McKnight informed the Board that a letter was received from Firstar Bank guaranteeing no penalty for early withdrawal on our three month certificates of deposit. Secretary McKnight also informed the Board that it appears that there will be an increase in hospitalization insurance for the year 2000 of between 29% and 35%. The following items were discussed, with no action taken. 1. Accounts receivable balance for August 31, 1999 was $18,426.33. 2. The City Council passed a resolution at their August 17th meeting for the issuance of $1,600,000.00 in bonds for our reservoir. 3. The first draft of the 2000 budget will be available at the October meeting. 4. The audit for 1999 is going to be rebid because of a $1,800.00 increase for us and a $4,000.00 increase for the City. 5. The Board was updated on the ongoing meetings with regard to the well house and reservoir. Everything seems to be progressing at a good pace. RESOLUTION NO. 1263 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2311 Payroll No. 2312 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Arrow Building Center Banyon Data Systems, Inc. Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Construction Bulletin Food -N -Fuel, Inc. Gopher State One -Call, Inc Hawkins Water Treatment Group Hilltop Tools, Inc. Keys Well Drilling, Inc. Norman Kollander Leef Bros., Inc. Maple Island Hardware Menards of Stillwater Northern States Power Company Pace Analytical Services Speciality Contracting Spectrum Business Systems, Inc. St. Croix Office Supplies, Inc. Stillwater Farm Store Stillwater Texaco T K D A Engineers The Courier News Viking Electric Supply US West Communications Firstar Bank Stillwater Firstar Bank Stillwater Salaries, Labor Aug 1 -15'99 Salaries, Labor Aug 16 -31'99 Withholding Tax Federal Aug'99 Medicare Dues for Aug'99 FICA Dues for Aug'99 Withholding Tax State for Aug'99 PERA Dues for Aug'99 Dues for Sept'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Blue Shield Premium Building Supplies Fixed Asset Support Spark Plug, Air Filter Lawn Equipment, Saw Repair Sales Tax for Aug'99 Advertisement Bid Well #11 Gasoline Location Request, 2 Months Phosphate & Chlorine Sockets for Curb Boxes Performance Checks, All Wells Oversizing Valves Uniforms Shop Supplies Material for Soffits Power, Gas, Lights Water Samples 2 Garage Door Openers Y2K Hardware Check Office Supplies Weed Killer Gasoline Engineering Services Well #11 Advertisement for Bids Wire Nuts Telemeter Circuits, Phones Investment 3 Mo CD @ 4.70% Investment 7 Mo CD @ 5.70% 5,963.04 6,628.54 2,287.63 586.86 2,509.50 904.75 2,035.75 116.00 162.48 1,816.00 95.00 15.56 222.30 7.90 2,939.02 38.55 195.00 6.87 78.69 902.00 232.00 19.11 36.75 2,225.04 117.68 300.00 140.00 118.37 63.87 52.05 7,839.84 105.00 80.00 110.00 9.93 30.94 321.15 2,272.97 54.75 51.64 265.52 41,958.05 100,000.00 125,000.00 $266,958.05 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the meeting was adjourned. Attest: L I Stiliwater, Minnesota September 16, 1999 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, September 16, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was City Attorney David Magnuson. The purpose of this meeting was to review bids and award a contract for the construction of Well #11 and to discuss an agreement between the Board and the City of Stillwater for III the financing of the 62nd St. watermain. Four bids were received for the construction of Well #11. They were: Alberg Water Services, $83,675.00, Keys Well Drilling Company, $84,525.00, E.H. Renner & Sons, $101,475.00 and Thein Well Company, $136,325.00. After reviewing bids and with the engineers recommendation, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Alberg Water Services is awarded the bid for the construction of Well #11 for the low bid price of $83,675.00. City Attorney David Magnuson was present to discuss with the Board an agreement that was drawn up between the City and the Board of Water Commissioners. This agreement if for the financing of the 62nd St. watermain extension. Much discussion was held regarding costs of this project and interest rate to be charged. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board will agree to finance up to $400,000.00 for this project, with the City paying us back principal and interest, with the rate to be determined by what the interest is on the bond for Settlers Park Reservoir, and according to said agreement. Commissioner Funke also brought up the landscaping of our pipe yard. It was determined to wait until next spring to do anything and that ivy was probably the best way to make this area look better. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: Iic"---.' ) Secreta y Stillwater, Minnesota October 7, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 1, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the September 16, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the September 16, 1999 special meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1264 was approved for payment. The year 2000 budget was distributed to the Board members. They will study it and come back at the next regular meeting with any changes. A letter was received from Dale Curtis informing the Board of his retirement, effective March 15, 2000. His severance package will include, banked sick leave, Year 2000 vacation days, updated longevity pay and continued hospitalization coverage for himelf, effective March 15, 2000 An agreement between the Board and the City of Stillwater was drawn up by City Attorney Magnuson for the financing of the 62nd Street watermain extension. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board will enter into this agreement with the City of Stillwater when the final paper work is completed. The Board reviewed 4 of the 15 applicants for the position of part-time meter reader/office clerk. Interviews will take place on Wednesday, October 13th beginning at 1:00 P.M. of these 4 candidates. Manager McKnight informed the Board that hydrant flushing has been completed and that the crew repaired one water leak in the last month. There have been no quotes received as yet for the fire sprinkler system update in the office. These prices will be available for the next Board meeting and discussed at that time. As of matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of September 30, 1999 was $14,311.34. 2. Cost of pumping water thru September 30th is $.84/thousand gallons. 3. The driller for well #11 will begin setting up on Monday, October 11. Well drilling should begin the following week. 4. The Board will be staying with our current auditors for 1999 after negotiating a 37. increase along with the City. 5. Bonding for the reservoir will most likely be included when the City bonds for another sheet of ice at the Recreation Center. This should be completed before the end of the year. RESOLUTION NO. 1264 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2313 Payroll No. 2314 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint AirTouch Cellular Appletree Institute Automatic Systems Company Banyon Data Systems, Inc. Brochman Blacktopping Car Quest of Stillwater Century Power Equipment City of Stillwater Commissioner of Revenue Keys Well Drilling Leef Bros., Inc. LortonData Maple Island Hardware McGarry-Kearney Agency Miller Excavating Minnesota Department of Health Mogren Sod Farms, Inc. Northern States Power Company Pace Analytical Services Rick Regnier St. Croix Outfitters Stillwater Gazette Stillwater Texaco T K D A Engineers Salaries, Labor Sept 1-15'99 Salaries, Labor Sept 16-30'99 Withholding Tax Federal Sept'99 Medicare Dues for Sept'99 FICA Dues for Sept'99 Withholding Tax State Sept'99 PERA Dues for Sept'99 Dues for Oct'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Blue Cross Premium Nov'99 Autocon Repair Utility Billing Support Driveway, Sunrise Avenue Motor Oil Lawnmower Blade Loan for 62nd St. Watermain Sales Tax for Sept'99 Final Payment Test Well Uniforms 4 Digit Zip Code Update Shop Supplies Annual Insurance Package Backhoe, Truck, Fill 1 Job Minnesota Test Fees Sod Power, Gas, Lights Water Samples Mileage & Expenses AWWA Convention Boots, Tholen Help Wanted Ad Gasoline Engineering Service Reservoir 6,429.78 6,248.50 2,306.11 590.64 2,525.54 912.92 2,048.60 116.00 162.48 1,816.00 95.00 15.56 86.01 8.06 2,939.02 645.02 595.00 6,115.00 12.65 30.35 200,000.00 755.00 1,075.00 142.08 40.65 41.87 18,876.00 3,382.08 6,364.00 26.63 6,893.03 266.00 127.41 110.00 86.70 374.30 10,563.22 The Courier US Filter Group, Inc. US West Communications Help Wanted Ad 30 Meters & Parts Telemeter Circuits, Phones Firstar Bank Stillwater Investment CD 3 Months @ 3.59% 48.00 6,853.70 346.90 290,070.81 50,000.00 $340,070.81 There being no further business, on motion of Commissioner Friedrich, duly seconded by Commissioner Funke, both voting "Aye", the meeting was adjourned. Attest: IIISpecial Meeting: A special meeting of the Board of Water Commissioners was held on Wednesday, October 13, 1999 at 1:00 P.M. Commissioners Friedrich and O'Brien present. Commissioner Funke absent. The purpose of the meeting was to interview four candidates for the position of Part-time Meter Reader/Office Clerk. The Board interviewed three candidates, Michelle Hoffbeck, Brenda Conroy and Julie Johnson, the fourth candidate, Shirley Kelly did not show up. After talking to all candidates, after discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", Manager McKnight was instructed to offer the job of Part-time Meter Reader/Office Clerk to Michelle Hoffbeck. Discussion was held regarding the replacement of Dale Curtis, who is retiring on March 15, 2000. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", Manager McKnight was instructed to advertise for the entry level position of Utility Man III. Adds will be placed the week of October 25th with deadlines 111 for there return of November 5, 1999. Plans are for the new employee to start January 1, 2000. Also the Board was informed that because their next meeting is scheduled for November llth which is Veterans Day, it should be rescheduled to Wednesday, November 10,1999. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", this change is approved. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the meeting was adjourned. Sec etary Stillwater, Minnesota October 13, 1999 Attest: .-cretary Stillwater, Minnesota November 10, 1999 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 10, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jim Tholen and Chris Catlin. III On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the October 7, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the minutes of the October 13, 1999 special meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1265 was approved for payment. Jim Tholen reported that the watermain in Curve Crest Blvd and 62nd Street is in service, thereby completing the loop to the Legends and Liberty additions to the City. He also reported that construction of the following area's will be starting shortly: Nolde's, Bergmann's and Liberty's Third. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye", the following meeting dates are set for the year 2000: January 13th April 13th February 10th May llth March 8th June 8th July 13th October 12th August 10th November 9th September 7th December 7th On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the following banks are depositories for the Board in the year 2000: Firstar Bank Stillwater Norwest Bank Stillwater Eagle Valley Bank Central Bank Lake Elmo Bank Jennings Bank US Bank Stillwater Twin City Federal Stillwater After discussion, regarding the fire protection system at the office, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", this item will be included in the 2000 budget and voted on at the December meeting. Jim Tholen informed the Board of a meeting with SafeAssure regarding OSHA compliance that was held November 9th. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", this item will be added to the 2000 budget. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", SafeAssure is awarded consulting to perform the function of Safety Manager for the Board of Water Commissioners for a price of #2,576.00. The year 2000 budget will be adjusted to reflect these two new items and presented for approval at the December 9, 1999 regular meeting. The Board was made aware that 24 applicants for the position of Utility Man III were received. Three people will be interviewed by Manager McKnight, Supervisor Tholen and President Friedrich on Wednesday November 17, 1999 for this position. Wellhouse and reservoir bids will be advertised November 18th and 25th. Engineers estimates as in line with April 4, 1999 proposal. An increase our our hourly charge to $32.00 per hour was discussed and tabled until the end of the year 2000. The following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 1999 was $71,170.40. This is the lowest since 1993. 2. 185 shut-off notices were mailed November 4th for over $17,000.00. 3. Well #11 is 109' feet as of November 8th and drilling is on schedule. RESOLUTION NO. 1265 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2315 Payroll No. 2316 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Alberg Water Services, Inc. Appletree Institute Brochman Blacktopping Butch's Repair Car Quest of Stillwater C C P Industries, Inc. Commissioner of Revenue Salaries, Labor Oct 1-15'99 $ 6,330.42 Salaries, Labor Oct 15-31'99 6,304.62 Withholding Tax Federal Oct'99 2,254.31 Medicare Due for Oct'99 586.64 FICA Due for Oct'99 2,508.44 Withholding Tax State Oct'99 887.38 PERA Due for Oct'99 2,034.94 Dues for Nov'99 116.00 Blue Cross Blue Shield Withheld 162.48 Deferred Compensation Plan 1,816.00 Flexible Spending Accounts 95.00 Dental Premium 15.56 Shop Supplies 101.04 Cellular Phone 8.06 First Payment on Well #11 14,340.00 Blue Cross Blue Shield Premium 2,939.02 Blacktop 2 Jobs 1,736.00 Service Trucks & Muffler 1 Ton 335.80 Bulbs 6.89 Roll Towels 118.11 Sales Tax Oct'99 1,504.00 Davies Water Equipment Company Department of Public Safety Food-N-Fuel, Inc. Fox Valley Systems, Inc. Fuhr Trenching Goodin Company Gopher State One-Call Hawkins Water Treatment Heins Nursery, Inc. Leef Bros., Inc. Maple Island Hardware Jim McKnight, Secretary II/ MII Life, Inc. Miller Excavating, Inc. Minnesota Conway Mogren Bros. Landscaping Northern State Power Company Office Depot Pace Analytical Services Rose Floral & Greenhouse Sensus Technologies, Inc Sprint Stillwater Gazette The Courier T K D A Engineers, Inc. US Filter Group, Inc. US West Communication Washington County Saddles, Corps Hazardous Chemical Fees Gasoline Marking Paint Special Assessment, Laurel Street Brass Goods, Fittings Location Requests Acid, Chlorine Refund Deposit on Hydrant Meter Uniforms Shop Supplies Sundry Expense Life Insurance Premium Black Dirt Service Fire Extinguishers Black Dirt Gas, Power, Lights Office Supplies Samples Flowers, Curtis Repair Interrogator Long Distance Call Help Wanted Ad Help Wanted Ad Engineering Well & Reservoir Tapping Machine Telemeter Circuits, Phones ID Card, Hoffbeck There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. 315.35 600.00 364.56 101.72 4,825.00 970.21 38.50 650.84 567.50 129.19 5.41 191.12 104.40 40.00 99.87 36.21 4,417.95 128.29 14.00 86.88 67.09 3.66 55.80 28.00 25,164.80 2,524.07 695.38 5.33 $86,431.84 Attest: —'Secretary III Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 9, 1999 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the November 19, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1266 was approved for payment. Jim Tholen reported on the progress of the Liberty, Legends, Nolde and Bergmann additions to the City. He also informed the Board of an OSHA compliance check that was performed by SafeAssure, Inc., that pointed out some minor things that will be taken care of and of ongoing training that will be provided. A new fire protection system for the office was discussed, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", effective with the approval of the year 2000 budget, Fire Guard Sprinkler Service is awarded the contract for a price of $15,000.00. A second price received from Merit Fire Protection, Inc. was for $21,230.00. The Board reviewed and discussed the proposed year 2000 budget for revenue, expenditures and capital outlay. The revenue budget is $1,080,200.00, a 6.5% increase over 1999. The expenditure budget is $965,202.00, a 16.5% increase over 1999 of which 10.3% is due to the interest we will be paying on reservoir bonding. The Capitol outlay budget is $2,202,550.00. This figure includes approximately $2.1 million dollars for Wellhouse #11, the booster station and Settlers Reservoir. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the above budget for the year 2000 is hereby approved. Stillwater, Minnesota December 9, 1999 Hie Board was informed of the interviews conducted with regard to the Utility Man III position. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", James Tibbetts will be hired to fill the position of Utility Man III with a six month probationary period beginning January 1, 2000. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye", the designated fund balance as of December 31, 1999 is set at $70,000.00. This includes $50,000.00 for tank painting and $20,000.00 for severance packages. Discussion was held regarding non-union wages for the year 2000. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye", Kellie Knowles salary for the year 2000 will be $2,750.00 per month or $33,000.00 per year. In the same motion, Jim McKnights salary for the year 2000 will be $4,321.34 per month or $51,856.00 per year. Manager McKnight reported that drilling of Well #11 is proceeding slowly. Alberg Water Services has proposed making some adjustments to the drilling and the engineers are in agreement as long as there are no extra costs for the Water Department. Commissioner Funke stated that we should receive a letter from the well drillers stating that no extra costs will be incurred with this change. Manager McKnight will contact the appropriate partys to have this matter taken care of. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of November 30, 1999 was $28,111.30. 2. Manager McKnight attended the Park Board meeting on November 22nd, 1999 to inform them of the Water Departments commitments to a tennis court on our reservoir in Settlers Park. 3. A pre-bid meeting was held on November 30th, 1999 for the reservoir, wellhouse & booster station projects. Over 20 contractors were present, indicating the bids we receive should be very favorable. RESOLUTION NO. 1266 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2317 Payroll No. 2318 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Alberg Water Services, Inc. Appletree Institute Brochman Blacktopping Theresa Buschette Car Quest of Stillwater City of Stillwater City of Stillwater Commissioner of Revenue Conney Safety Products Davies Water Equipment Company Fox Valley Systems, Inc. Goodin Company Hawkins Water Treatment Leef Bros., Inc. Maple Island Hardware, Inc. Miller Excavating, Inc. Northern States Power Company Pace Analytical Services Postmaster Salaries, Labor Nov 1-15'99 Salaries, Labor Nov 16-30'99 Withholding Tax Federal Nov'99 Medicare Dues for Nov'99 FICA Dues for Nov'99 Withholding Tax State Nov'99 PERA Dues for NovI99 Dues for Dec'99 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Grinder & Shop Supplies Cellular Phone Payment #2 on Well #11 Blue Cross Blue Shield Premium Blacktopping Christmas Decorations Bulbs, Oil Filter Payment error-Zemple #10-520 Final Loan to City on 62nd Street Sales Tax for Nov'99 6 Bio-Hazard Spill Kits Corps and Fittings Marking Paint Corps, Elbows, Lids Chlorine & Acid Uniforms Shop Supplies Backhoe, Truck, Fill Power, Gas, Lights Samples Permit 538, Stamps, Envelopes 6,448.23 6,554.27 2,313.73 601.78 2,573.08 916.84 2,086.67 116.00 162.48 1,816.00 95.00 15.56 274.88 8.06 6,910.60 3,791.33 370.00 100.00 31.33 500.00 60,000.00 625.00 166.04 1,165.11 101.72 934.96 643.65 210.58 75.04 380.15 4,343.06 105.00 1,135.50 SafeAssure Consultants, Inc. Sprint St. Croix Office Supplies, Inc. Stillwater Motors Stillwater Texaco T K D A Engineers The Courier Truck Utilities & Manufacturing Company US Filter Group, Inc. US West Communications Viking Electric Supply, Inc. OSHA Safety Training 2,576.00 Long Distance Phone Charges 3.42 Office Supplies 28.02 Transmission Sensor, Etc '95 Chev 392.60 Gasoline 363.18 Engineering Well #11 & Reservoir 30,992.00 Ads for Reservoir 283.10 Ladder Racks for Trucks 543.84 Touch Gun & Wire 622.53 Telemeter Circuits & Phones 546.59 Button Connections 74.00 $141,996.93 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye", the meeting was adjourned. Attest: J Secretary Stillwater, Minnesota January 13, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 13, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Verne Jacobson, of TKDA Engineering. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the December 9, 1999 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1267 was approved for payment. Discussion was held regarding the Water Departments gasoline purchases. On motion of IIICommissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", all future gasoline purchases will be made at Stillwater Texaco, as they are the only locally owned gas station in the City. Manager McKnight informed the Board that it will have to bond for $1.3 million dollars to complete the well, wellhouse and reservoir project. This process is currently underway and should be completed by the end of March. Manager McKnight asked for permission to send two employees to a free waterworks seminar on the 26th of January in Bloomington. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", two employees will be allowed to go to this seminar. Discussion was held regarding the purchase of a new pickup truck. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Manager McKnight was instructed to get quotes for a new truck and have the prices ready for the February meeting. This item is in the year 2000 budget. Verne Jacobson, of TKDA Engineering was present to review and discuss the awarding of contracts for the construction of our wellhouse and reservoir. The bid opening for these III projects was held December 14, 1999 Two bids were received for the construction of a 1.5 million gallon underground reservoir. They were Natgun Corporation, $1,322,105.74 and Preload Inc., $1,842,307.00. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Natgun Corporation, with a low bid of $1,322,105.74 is awarded the reservoir contract. Four bids were received for the construction of Wellhouse #11 and Booster Station. They were Magney Construction, $432,800.00, Rice Lake Contracting Corp., $452,800.00, Municipal Builders Inc., $475,600.00 and Shank Contractors Inc., $506,000.00. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Magney Construction Inc., with a low bid of $432,800.00 is awarded the contract for the construction of Wellhouse #11 and Booster Station. Seven bids were received for the Electrical Equipment and Controls for Wellhouse #11 and Booster Station. They were Twin City Electric, $215,740.00, Total Construction and Equipment Inc., $218,700.00, Simon Electric Construction, $223,100.00, Bacon's Electric Company, $226,795.00, Greeder Electric Company, $234,990.00, Premier Electrical Corporation, $242,715.00 and Collins Electrical Construction Company, $259,700.00. On motion of Commissioner Friedrich, duly seconded by Commissioner Funke, all voting "Aye", Twin City Electric, with a low bid of $215,740.00 is awarded the contract for construction of Electrical Equipment and Controls for Wellhouse #11 and Booster Station. Three bids were received for construction of Watermains and Electrical Conduits. They were Penn Contracting Inc., $37,570.00, Contracting Enterprises, $41,970.00 and C.C.S. Contracting, $46,820.00. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Penn Contracting Inc., with a low bid of $37,570.00 is awarded the contract for construction of Watermains and Electrical Conduits. Letters notifying the successful bidders for all four projects will not be mailed until the end of January so the Engineers and Board are sure that Well #11 will produce a significant amount of water. Manager McKnight informed the Board of ongoing meetings with the City and developers regarding the Settlers Park area. He has told them that the Water Departments commitment to the Park will only be the tennis courts on the top of the reservoir and that the Board will not partake in any more expense toward the Park. Manager McKnight requested permission to purchase a blacktop cutting saw for $2,800.00. This item is in the 2000 budget. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", a blacktop cutting saw will be ordered for a price of $2,800.00. The following items were discussed, with no action taken: 1. Accounts receivable balance as of December 31, 1999 was $15,744.50. This compares favorably with the past two years ending balances. 2. The auditors are scheduled to arrive on February 22nd. 3. Cost of water in 1999 was $.89/thousand gallons. 4. Alberg Well Services will begin dynamiting the well today. RESOLUTION NO. 1267 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2319 Payroll No. 2320 Payroll No. 2321 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Alberg Water Services, Inc. Appletree Institute Arrow Building Center Brochman Blacktopping Butch's Repair Century Power Equipment Commissioner of Revenue Construction Bulletin Magazine Longevity Pay Dec 1'98 to Nov 30'99 12 Months Salaries, Labor Dec 1-15'99 Salaries, Labor Dec 16-31'99 (Includes unused Sick Leave) Withholding Tax Federal Dec'99 Medicare Due for Dec'99 FICA Due for Dec'99 Withholding Tax State Dec'99 PERA Due for Dec'99 Dues for January 2000 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Cellular Phone Payment #3 for Well #11 Blue Cross Blue Shield Premium Concrete Mix Blacktop-Greeley Street G.O.F, Rotate Tires-All Trucks Blades, Repairs Sales & Use Tax for Dec'99 Ads for Wellhouse & Reservior 8,859.34 7,304.34 11,436.99 6,409.31 1,257.06 5,375.18 2,291.28 3,760.65 116.00 162.48 1,816.00 95.00 15.56 73.80 8.06 5,200.06 4,017.62 11.50 2,040.00 341.96 231.39 446.00 1,110.70 Food-N--Fuel, Inc. Goodin Company Gopher State One-Call, Inc. Leef Bros., Inc. Maple Island Hardware, Inc. Menards of Stillwater Miller Excavating, Inc. Minnesota Department of Health Northern States Power Company Office Depot Pace Analytical Services R.L. Polk Iuantum Digital Imaging Centers print tillwater Gazette tillwater Motor Company T K D A Engineering, Inc. US Filter Group US West Communications Washington County Treasurer Gasoline Hose Bibs Location Requests & Maint Agreement Uniforms Shop Supplies Shop Supplies Backhoe, Trucks Fill-3 Jobs Minnesota Test Fees Power, Gas, Lights Office Supplies Water Samples City Directory Office Supplies & Printing Long Distance Phone Call Ads for Wellhouse & Reservior Mirror Engineering-Wellhouse & Reservior - Meters, Clamps Telemeter Circuits, Phones License Tabs 370.03 16.69 218.50 220.63 122.87 22.91 3,776.65 6,364.00 4,752.51 136.72 112.00 167.74 320.16 3.39 243.20 9.53 56,760.29 7,226.80 575.46 81.00 $143,881.36 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota February 10, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 10, 2000 at 8:00 A.M. Commissioners Friedrich and O'Brien present. Commissioner Funke absent. President II/Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the minutes of the January 13, 2000 meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye, Resolution No. 1268 was approved for payment. Jim Tholen updated the Board on the following items: 1. The crew has repaired 3 main leaks in the last month. 2. Sewer problems at 219 Birchwood Drive that might have been caused by us. 3. On going safety and OSHA compliance meetings that are being held. 4. New employee Jim Tibbetts. Discussion was held with regards of promoting Rick Regnier and Tom Corman when Dale Curtis retires on March 15, 2000. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", effective March 16, 2000 Rick Regnier is promoted to the position of Senior Water Maintenance Man I, and Tom Corman is promoted to the position of Water Maintenance Man II, with the wage increases as per union contract. 111 Jim Tholen requested permission to purchase a locator for $750.00, this item is in the 000 budget. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", the locator purchase is approved. Three quotes were received for the purchase of a new pick-up truck. They were: Stillwater Motors, $11,595.00, Stillwater Ford, $11,891.00 and Rouston Motors, $12,197.95. After reviewing the bids, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", Stillwater Motors is awarded the truck purchase for a price of $11,595.00. Manager McKnight received a letter from Mericom Corporation requesting leasing our Lily Lake or Tower Drive tanks for communicating antennas. The Board instructed Manager McKnight to let Mericom Corporation know that they are on record saying there will be no antennas of private companies on our water towers. A letter was received from City Coordinator, Nile Kriesel regarding our Water Availability Charges. Manager McKnight informed the Board that he had already begun discussing this matter with other City Staff and investigated what other communities are charging. After much discussion, Commissioner Friedrich introduced the following resolution, which was adopted, all voting "Aye". RESOLUTION NO. 1269 WATER AVAILABILITY CHARGE Resolved by the Board of Water Commissioners, of the City of Stillwater, Minnesota effective February 10, 2000, anyone connecting to the water system of the City of Stillwater will be charged a fee of $800.00 per unit. The number of units will be determined by the Metropolitan Waste Control Commissions basis for their Sewer Availability Charges. Also any irrigation service that is connected to the City water system will pay a fee based on a one unit charge. Attest: Secreta Manager McKnight requested permission to purchase a new computer for $1,500.00 and also a new hand held meter reader and upgrade for $5,500.00. Both items are in the 2000 budget. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", a new computer and meter reader with upgrade will be purchased. The Board was informed that the City Council gave approval for providing dental coverage for all their employees and that they would contribute up to $22.00 per month, per employee toward this coverage. The Water Department has been asked to participate in this program. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", the Board of Water Commissioners will participate with the City in offering this coverage to their employees with the same $22.00 per month, per employee limit. The Board was informed that the City has paid back $192,000.00 of the $260,000.00 loan we made to them for the 62nd Street watermain. The following items were discussed, with no action taken: 1. Accounts receivable as of January 31, 2000 were $43,402.69. 2. The year end report was distributed and discussed. 3. A retirement party for Dale Curtis will be Tuesday, March 7th, at the Elmo Inn at 6:00 P.M. 71,4. /S/ President 1 RESOLUTION NO. 1268 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2322 Payroll No. 2323 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Delta Dental Ace Hardware and Paint Air Touch Cellular Appletree Institute Arrow Building Center American Water Works Association Car Quest of Stillwater Clarey's Safety Equipment Commissioner of Revenue Davies Water Equipment D N R Division of Waters Goodin Company Greeder Electric Hawkins Water Treatment Leef Bros., Inc. Maple Island Hardware MII Life, Inc. Miller Excavating Millipore Corporation Northern States Power Company Pace Analytical Services Postmaster, Stillwater Quantum Digital Imaging Centers Sprint St. Croix Office Supplies St. Croix Outfitters Stillwater Motors Stillwater Texaco T K D A Engineering, Inc. US Filter Group US West Communication Viking Electric Supply, Inc. Workwell Occupational Health Services 1 Salaries, Labor 1 -15'00 Salaries, Labor 16 -31'00 Withholding Tax Federal Jan'00 Medicare Dues for Jan'00 Fund FICA Dues for Jan'00 Withholding Tax State Jan'00 PERA Dues for Jan'00 Dues for Feb'00 Blue Cross Blue Shield Withheld Deferred Compensation Program Flexible Spending Accounts Dental Premium Drill, Paint &Supplies Cellular Phone Blue Cross Blue Shield Premium Material for Wall at Plant Annual Dues Bob Cat Repairs Hip Boots - Corman Sales Tax for Jan'00 Corps Water Appropriation Fees Sleeves, Corps Wire Repair Chlorine, Acid, Fluoride Uniforms Shop Supplies Life Insurance Premium Backhoe, Rock 2 Jobs Bacteria Ampules Power, Gas, Lights Samples 200 - $.33 Stamps Valve Cards Long Distance Calls Office Supplies Boots Door Handle '95 Chev Gasoline Engineering & Leak Detection 6 - 1" Meters & Parts Telemeter Circuits, Phone Hard Hat, Liner & Vest Physical - Tibbetts There being no further business, on motion 7,244.88 8,061.68 2,682.89 698.34 2,985.82 1,023.52 2,431.70 145.00 308.48 1,916.00 95.00 15.56 922.87 8.06 4,243.91 31.08 108.00 73.15 132.50 917.00 141.24 3,016.15 456.05 105.00 975.08 236.55 23.60 127.60 1,704.38 111.16 4,247.21 105.00 66.00 94.40 3.20 128.93 120.00 152.51 318.54 23,402.98 1,889.19 940.41 45.00 54.00 $72,509.62 of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the Attest: meeting was adjourned. Secretary Stillwater, Minnesota March 8, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday March 8, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jim Tholen and Nile Kriesel. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the February 10, 2000 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1270 was approved for payment. Nile Kriesel, City Finance Director appeared before the Board with a request for the Water Department to begin doing the sewer billing for the City. After much discussion, on motion of Commissioner Funke, duly seconded by Comfflissioner O'Brien, all voting "Aye", Manager McKnight was instructed to work with Nile Kriesel to see if it will be feasible for the Water Department to process the sewer bills and to work out the many questions that there are. Jim Tholen reported that there have been two watermain breaks in the last month. Jim Tholen requested approval to get bids for an irrigation system for the Owen Street Station and the Fourth Street Station. Both items are in the 2000 budget. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Jim Tholen will get bids for the irrigation systems and bring them back at the next meeting. An agreement with the City of Stillwater regarding our bond repayment was discussed. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the Board will enter into this agreement and the appropriate papers will be signed. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye", T K D A Engineers will do a leak detection survey of Stillwater for a price of $3,480.00. This survey will be done the end of March or early April. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", Resolution No. 1271 was adopted: RIESOLUTION OF APPRECIATION NO. 1271 WHEREAS, the retirement of our employee of long standing, DALE E. CURTIS, from his position as Water Maintenance Worker I presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant an the respect in ovhnc citizen; THEREFORE, 9, he is held as a private E IT RESOLVED, that the thanks of this meeting and the community are due to DALE E. CURTIS, for the able and efficient manner t at he has served the Stillwater Water Department (luring his more than 30 years of service, and t at we sincerely regret his decision to retire. RESOLVED, that he carries with inns the affection and hest wishes of the great number of frienc]s he has ma e during these many years. RESOLVED, that members of the Board of Water Commissioners and also fellow employees regard his return to private life as a loss to them, and trust that his future he as bright and prosperous as can he desired. RESOLVED, that the resolution adopted on this occasion be transmitted to him and spread upon the minutes of this meeting. Adopted by the ID) oar [ of Water Commissioners this 86 day of March, 2000. On motion of Commissioner Friedrich, duly seconded by Commissioner Funke, all voting "Aye ", Jim McKnight and Jim Tholen will attend the April waterworks school for 3 days in Bloomington. Manager McKnight received a request from Rich Regnier for 5 days off without pay, because he lacks vacation time and has a chance to go to Europe. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Rick Regnier will be allowed 5 days off without pay to go to Europe. Manager McKnight informed the Board that Well #11 drilling is completed. It appears that this well will give us 1000 GPM to 1200 GPM sand free and the water quality is excellent. The following items were discussed, with no action taken: 1. Account receivable as of February 29, 2000 was $23,505.48. 2. Meter reader Michele Hoffbeck has lost her day care and will not be reading meters after this quarter. ,LA RESOLUTION NO. 1270 Resolved by Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2324 Payroll No. 2325 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Dental Dental Ace Hardware and Paint Air Touch Cellular Ahlberg Water Services Appletree Institute Arrow Building Center Century Power Equipment Company City of Stillwater Commissioner of Revenue Fred's Tire Gaalaas Jewelers Goodin Company Gopher State One-Call, Inc. Graphic Controls Corporation Hawkins Water Treatment Infratech, Inc. Leef Bros., Inc. Maple Island Hardware, Inc. Menards of Stillwater Miller Excavating Minnesota Department of Health Northern States Power Company Pace Analytical Services 3ostmaster, Stillwater Sensus Technologies pectrum Business Systems print 't. Croix Office Supplies ,t. Croix Outfitters Stillwater Texaco T K D A Engineering US Filter Company Viking Electric Supply Firstar Bank Stillwater Firstar Bank Stillwater Firstar Bank Stillwater Salaries, Labor Feb 1-15'00 Salaries, Labor Feb 16-29'00 Withholding Tax Federal Feb'00 Medicare Due for Feb'00 FICA Due for Feb'00 Withholding Tax State Feb'00 PERA Due for Feb'00 Dues for Mar'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Paint, Supplies, Fittings Cellular Phone Well. Payment 4 & 5 Blue Cross Premium Apr'00 Shop Supplies, Office Blacktop Saw Flexible Spending Fees Sales Tax for Feb'00 Tire Repair Plaque - Dale Curtis Ball Valves, Fittings Location Requests Tank Charts Chlorine, Acid Phosphate Men Working Sign, Parka Uniforms Shop Supplies Supplies Main Plant 3 Watermain Leaks School Reg. McKnight & Tholen Power, Gas, Lights Water Samples Permit #538, Yearly Bulk Mail Fee Annual Support Computer Long Distance Calls Office Supplies Boots - Corman Gasoline Engineering Well & Reservoir Hydrant Supplies Button Connections Investment 12 No CD @ 6.40% Investment 8 No CD @ 6.00% Investment 10 Mo CD @ 6.20% There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest: $ 7,362.40 7,021.53 2,569.63 666.36 2,849.14 993.98 r 2,321.96 145.00 308.48 2,016.00 95.00 7.78 655.66 8.02 18,558.25 4,017.62 373.95 2,698.29 79.20 504.00 12.99 104.37 423.11 12.25 329.55 1,398.17 581.39 185.78 42.02 51.34 3,388.12 200.00 4,911.87 105.00 1,100.00 500.00 1,427.10 4.21 45.55 140.00 344.35 6,784.22 997.19 51.80 76,392.63 100,000.00 50,000.00 50,000.00 $276,392.63 Secretary Stiliwater, Minnesota April , 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 13th, 2000 at 8:00 A.M. Commissioners Friedrich and O'Brien present. Commissioner Funke absent. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the minutes of the March 8, 2000 were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", Resolution No. 1272 was approved for payment. Jim Tholen reported on the ongoing construction in the Bergmann and Liberty Additions, the leak detection survey which is almost completed and that our new truck will not be in until sometime in June. Irrigation quotes were received from two companies for the sprinkling of our Wilkin Street station and Fourth Street station, they were Quality Lawns, $5,440.65 for both and Talberg Lawn, $4,561.00 for both. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", Talberg Lawn is awarded the irrigation contract for a price of $4,561.00 for both properties. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", Tightrope, Inc. will power wash our Tower Drive and Lily Lake tanks for a price of $7,000.00. The Board reviewed change order #1 for the Electrical Equipment and Controls at Well #11. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", change order #1, in the amount of $7,965.75 is approved. • On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", the June meeting will be changed to Wednesday June 7th. The Board received the 1999 audit. It will be reviewed and action taken at the next Board meeting. The Board was made aware that Commissioner O'Brien's term of office expires on June 30, 2000. He has expressed his willingness to again serve on the Board, therefore, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", Secretary McKnight was instructed to send a letter for reappointment of James O'Brien to the Board of Water Commissioners to Mayor Kimble. Manager McKnight informed the Board of the difficulties in hiring a part-time meter reader to replace Michele Hoffbeck. Discussion was held about part-time vs. full-time employment. It was decided to have a special meeting in the next week to ten days when there will be a full Board present to discuss this matter. Manager McKnight told the Board that the developers of Liberty's are still trying to get us to install cut limestone on our Wellhouse #11. They have repeatedly have been told that we will not incur the cost for this and are going along with the building the way it was bid. Secretary McKnight informed the Board that on April 6th, the City transferred $1,312,045.00 into our account at Firstar Bank. This is the bond money for our reservoir and it has been invested in a $700,000.00 CD for 3 months at 5.64% and a $600,000.00 money market account now drawing 5.15%. The following items were discussed, with no action taken: 1. Accounts receivable balance as of March 31, 2000 was $12,514.38. This figure is $2,000.00 less than one year ago. 2. The matter of us doing the sewer bills is ongoing. City Administrator list of our concerns and will be getting back to us on these issues. 3. The Board was informed of a $65.00 per month increase in our US West circuit fees. This is their second increase in the last eight months. 4. Construction of Wellhouse #11 should start in one week. Kriesel has a RESOLUTION NO. 1272 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Phil's Tara Hideaway Payroll No. 2326 Payroll No. 2327 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Ace Hardware and Paint Action Rental Air Touch Cellular Alberg Water Services Appletree Institute Arrow Building Center Bailey Construction Car Quest of Stillwater C C P Industries City of Stillwater Commissioner of Revenue Davies Water Equipment Company Fox Valley Systems, Inc. Goodin Company Hawkins Water Treatment Jerry's Auto Body Norman Kollander Larson Allen Weishair Leef Bros., Inc. LortonData Maple Island Hardware Jim McKnight Menards of Stillwater Miller Excavating Minnesota Department of Health Doug Monson Northern States Power Company Office Depot Pace Analytical Service Rose Floral & Greenhouse Spectrum Business Systems Sprint St. Croix Outfitters Stillwater Motors Stillwater Texaco Jim Tholen T K D A Engineering US Filter Distribution Group US West Communications Washington County Norwest Bank Stillwater There being no further business, Miscellaneous Expense Salaries, Labor March 1-15'00 (Includes Curtis Severance Pay) Salaries, Labor March 16-31'00 Withholding Tax Federal March'00 Medicare Dues for March'00 Fund FICA Dues for March'00 Withholding State March'00 PERA Dues for March'00 Dues for April'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Rental Hammer Drill Cellular Phone Payment #6 on Well #11 Blue Cross Premium Apr'00 Building Supplies, Office Concrete Repair 4th St. & Tower Dr. Tank Valve, Bulb Scrimdry and Towels State Permit for Reservoir Sales Tax for March'00 Locator, Corp Stops Marking Paint Corps, Curb Box Risers Chlorine Tablets Repairs '99 GMC Oversize Valves Year End Audit Uniforms Zip Code Update Shop Supplies Sundry Expense Shop Supplies Backhoe, Rock - 2 Jobs Minnesota Test Fees Carpet Cleaning at Office Power, Gas, Lights Office Supplies Water Samples Flowers, Regnier Computer Repair Long Distance Phone Calls Boots, Regnier G.O.F. All Trucks Gasoline Mileage to AWWA School Engineering Services Meters & Supplies Telemeter Circuits, Phones 2 Mths Waste Mangement Fees on motion $ 415.00 22,563.80 7,351.41 5,529.23 1,276.74 5,458.92 2,003.63 2,457.88 116.00 308.48 1,916.00 95.00 538.78 48.99 8.02 4,129.84 4,017.62 25.11 850.00 8.78 694.21 500.00 445.00 888103 101.72 404.91 63.59 556.69 48.00 6,082.65 189.50 38.20 157.26 276.00 45.77 1,435.81 6,364.00 100.00 4,766.20 153.20 105.00 81.05 633.84 3.20 140.00 90.97 413.91 56.55 4,976.81 6,716.92 1,300.48 300.00 97,248.70 Investment CD 10 Mo. @ 5.75% 50,000,00 $147,248.70 of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the Attest: meeting was adjourned. Et9 Secretary Stillwater, Minnesota April 20, 2000 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday April 20, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. The purpose of this meeting was to discuss the hiring of another full-time employee for meter reading, office help and general labor duties. This is necessary because of the departure of our current part-time meter reader and the inability to find a replacement on a part-time basis. After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", a full-time employee will be hired with the person coming from the applications that were made for the Utility Man III that was advertised in December. The Board was also advised of further discussions with Contractors Property Development concerning limestone facing and cedar shingles for our Wellhouse #11. There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the meeting was adjourned. CY M Attest: Secretary Stillwater, Minnesota May 11, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 11, 2000 at 8:00 A.M. Commissioners Friedrich and O'Brien present. Commissioner Funke absent. Also present were Jim Tholen and Chris Catlin. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the minutes of the April 13, 2000 regular meeting were read and approved as written. On motion of Cowmissioner O'Brien, duly seconded by Commissioner Friedrich both voting "Aye", the minutes of the April 20, 200 special meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich both voting "Aye", Resolution No. 1273 was approved for payment. Jim Tholen reported that the leak detection survey that was done has found two watermain leaks and two water service leaks. These will be repaired as soon as possible. Also the irrigation systems at Wilkin Street and Fourth Street have begun and that tapping in the Liberty Addition has been completed. Discussion was held about and odd/even sprinkling ban for the City. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", a sprinkling ban will be left to the discretion of Manager McKnight. After reviewing the 1999 auditors report, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye", the report is hereby accepted and the Secretary was instructed to transmit a copy of said report to the City Clerk, as provided in Article XIII, Section 12 of the City Charter. Manager McKnight discussed with the Board that after washing the Tower Drive and Lily Lake Tanks the painting of them should be done in the near future. According to the cleaning contractor, Tower Drive should be looked at and painted in 2002 and Lily Lake should last until 2004. It was decided to increase our dedicate fund balance in the next two years so the Tower Drive Tank can be painted in 2002. Next year we will have our Engineers do a float down and total examination of this tank. Chris Catlin had discussions with the Board regarding our current WAC charges, water testing and wellhead protection. He seemed satisfied with the answers he was given. ) As of matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance, as of April 30, 2000 was $24,036.11. 2. New employee John Crimmins started working May 1st. 3. No discussions have yet been held with the City regarding us doing their sewer billings. 4. The reservoir and wellhouse construction is on schedule. 5. The next meeting will be Wednesday, June 7th. RESOLUTION NO. 1273 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2328 Payroll No. 2329 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater Abrahamson Nurseries Ace Hardware and Paint Air Touch Cellular Alberg Water Services Appletree Institute Armor Security Arrow Building Center AT & T Avanti Petroleum Baker, Sharon Brochman Blacktopping Century Power Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Company Department of Public Safety Fire Guard Sprinkler Service Fred's Tire Goodin Company Hawkins Water Treatment Key's Well Drilling Leef Bros., Inc. Maple Island Hardware Metropolitan Insurance MII Life, Inc. Miller Excavating Northern States Power Company Pace Analytical Services Peterson ABC Seamless, Inc. Postmaster, Stillwater Simonet Furniture & Carpet Company Sprint St. Croix Office Supplies, Inc. St. Croix Outfitters Stillwater, City of Stillwater Motors Stillwater Texaco Tight Rope, Inc. T K D A Engineering US Filter Group US West Communication Viking Electric Supply Firstar Bank Stillwter Firstar Bank Stillwater Salaries, Labor Apr 1-15'00 Salaries, Labor Apr 16-30'00 Withholding Tax Federal Apr'00 Medicare Dues for Apr'00 . Fund FICA Dues for Apr'00 Withholding Tax State Apr'00 PERA Dues for Apr'00 Dues for May'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Mulch Shop Supplies Cellular Phone Final Payment on Well #11 Blue Cross Premium May'00 Monitoring Fee, Sprinkler System Shop Supplies Long Distance Charges Gas Consumer Confidence Report Blacktopping - Four Jobs Fuel Filter for Lawn Mower Dental Prem, Permit Wellhouse #11 Sales Tax for Apr'00 Corp Stops, Saddles, 3 Pc Unions Hazardous Waste Fees Sprinkler System at Office Tire Repair Drill Taps & Cutter Wheel Chlorine & Acid Motor Oil for Pumps Uniforms Shop Supplies Dental Insurance Life Insurance Premium Truck, Backhoe - 1 Job Power, Gas, Lights Water Samples Repair Panel on Office Roof Bulk Mailing Fee Chair Repair Office Long Distance Charges Office Supplies Boots & Rain Suit - Tibbetts Principal & Interest G.O. Bond'00 G.O.F. '94 Chev Gasoline Wash Tower Dr. & Lily Lake Tanks Engineering Services Meter Parts Telemeter Circuits, Phones Hardhat Money Market Account Investment CD 3 Mo. @ 5.64% 5,737.36 5,547.87 2,080.77 536.24 2,292.90 780.92 1,876.19 116.00 308.48 1,916.00 95.00 97.50 154.11 8.02 2,181.25 4,017.62 60.92 450.12 9.87 42.85 45.00 5,335.00 6.84 428.71 886.00 634.46 600.00 15,000.00 16.19 832.03 774.57 42.55 136.23 15.37 165.23 121.80 372.14 4,092.89 105.00 670.00 748.80 20.00 3.20 2.73 175.00 29,067.92 23.60 315.43 7,000.00 6,743.22 324.12 667.94 18.17 103,700.13 600,000.00 700,000.00 $1,403,700.13 There being no further business, on motion op'Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye", the meeting was adjourned. Attest: Stillwater, Minnesota June 7, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, June 7, 2000 at 8:00 A.M. Commissioners Friedrich and O'Brien present. Commissioner Funke absent because of surgery. President Friedrich presiding. Also present were Jim Tholen and Kellie Knowles. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", the minutes of the May 11, 2000 regular meeting were read and approved as written. III On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1274 was approved for payment. Jim Tholen reported that repairs from the leak survey are underway, we have received our new truck from Stillwater Motor and that the new employees, Jim Tibbetts and John Crimmins are working out nicely. Manager McKnight informed the Board that progress on the reservoir and wellhouse are proceeding at a good pace and everything is on schedule. The Board was made aware of conversations with the Washington County Sheriff's Department regarding their antenna tower at the Lily Lake tank site. US West Wireless has approached them about mounting their antenna on this tower. This seems to be a better location than one of our water towers. Many things remain to be looked at between the Water Department, City and Sheriff's Department. The Board will be kept informed. Kellie Knowles requested 1 week off with no pay for health reasons. A letter from Regions Hospital is on file. After much discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", Kellie Knowles who currently has 2 -3/4 sick days on the books will be advanced 24 sick days for a total of 5 days to accommodate the 5 days requested. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of May 31, 2000 was - $4,965.24. The actual positive accounts receivable is $51,033.64. 2. There is still noting happening regarding the Water Department doing the City's sewer billing. 3. The Board was informed that the 1999 Consumer Confidence Reports were mailed May 13, 2000. RESOLUTION NO. 1274 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2330 Payroll No. 2331 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue III State Treasurer Financial Secretary, Local #49 Board of Water Commissioner USCM Deferred Compensation Program Norwest Bank Stillwater MetLife Dental Ace Hardware and Paint Appletree Institute Arrow Building Center Automatic Systems Company Brochman Blacktopping Century Power Equipment Clarey's Safety Equipment, Inc. Commissioner of Revenue Davies Water Equipment Company Goodin Company Gopher State One -Call, Inc. Greeder Electric Salaries, Labor May 1 -15'00 Salaries, Labor May 16- 31'00 Withholding Tax Federal May'00 Medicare Dues for May'00 FICA Dues for May'00 Withholding Tax State May'00 PERA Dues for May'00 Dues for Jun'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Employee Share Dental Shop Supplies Blue Cross Premium Shop Supplies Service Call Blacktop - 2 Jobs Blade, Chain for Saw Hip Boots - Tibbetts Sales Tax for May'00 Curb Stops, 3 Pc Unions Meter Valves, Drill Taps, Copper Location Requests Repairs at Lily Lake Tank 7,033.90 7,442.93 2,659.42 670.28 2,865.92 1,023.22 2,349.03 145.00 407.98 1,916.00 95.00 40.80 120.96 5,801.72 541.65 190.00 1,373.00 91.88 123.15 417.00 591.10 867.52 16.00 263.00 Hawkins Water Treatment, Inc. Heritage Printing Holiday Inn Downtown Mankato Instrument Research, Inc. Leef Bros., Inc. Maple Island Hardware, Inc. Menard's Stillwater Metropolitan Insurance Miller Excavating Minnesota Department of Health Mogren Sod Farms, Inc. Natgun Corporation Northern States Power Company Postmaster, Stillwater Rose Floral & Greenhouse, Inc. St. Croix Office Supplies St. Croix Outfitters Sprint Stillwater, City of Stillwater Farm Store Stillwater Motors Stillwater Signs Stillwater Texaco T K D A Engineering US Filter Group US West Communications Verizon Wireless Chlorine, Acid Consumer Confidence Reports AWWA Convention - Corman Water Samples Uniforms Shop Supplies Repairs for Fan in Office Dental Insurance Backhoe, Trucks - 3 Jobs Water Certification License's Sod Payment #1 on Reservoir Power, Gas, Lights Permit #538 & Stamps Flowers - Knowles Office Supplies Rainsuit - Crimmins Long Distance Phone Calls Principal & Interest G 0 Bond'00 Weed Spray 2000 Chevrolet Pickup Lettering 2000 Pickup Gasoline Engineering Services Meters and Supplies Telemeter Circuits, Phones Cellular Phone 1,050.10 527.18 165.00 105.00 179.08 70.30 56.58 145.17 1,984.38 92.00 93.19 286,206.50 5,795.24 803.00 79.88 21.24 39.99 4.73 14,533.96 60.42 12,418.06 215.00 485.41 4,501.74 974.92 216.09 8.02 $367,878.64 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota July 13, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 13, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the June 7, 2000 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1275 with the addition of Penn Contracting bill for $32,627.75 was approved for payment. Jim Tholen reported on construction in the Liberty and Nolde additions, ongoing safety training and the repairing of hydrant leaks. Jim Tibbetts has successfully completed his six month probationary period, therefore on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", Jim Tibbetts is hired as a permanent employee of the Water Department with a wage increase in accordance with the union contract. Manager McKnight informed the Board of the recently completed inspection by the Minnesot Department of Health. There report is on file with their suggestions, which include the checking of Well #l's casing monthly, sampling Well #1'S reservoir monthly and a yearly disinfection of Well #l's reservoir. All these items will be included in our monthly routine. At the June 20, 2000 City Council meeting Commissioner O'Brien was reappointed to a three year term on the Board. 1 1 Therefore, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all! voting "Aye, the Secretary was instructed to cast a unanimous ballot for Melvin Friedrich as President and James O'Brien as Vice President of the Board of Water Commissioners effective July 13, 2000. The office and appointments of Board members now stand as follows: President Vice President Member Melvin Friedrich James O'Brien Gary Funke Appointment expires June 30, 2001 Appointment expires June 30, 2003 Appointment expires June 30, 2002 Manager McKnight informed the Board of a State law which does not allow the Board to charge a stand -by fee for fire sprinkler systems. Therefore, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", effective July 1, 2000 the Sprinkler Head Fee is eliminated from all accounts. The following items were discussed, with no action taken: 1. Accounts receivable balance as of June 30, 2000 were - $15,101.63. The actual positive accounts receivable are $31,957.22. 2. Cost of water for the first six months of the year is $1.10 /thousand gallons. 3. Construction progress on Settler's Reservoir and Wellhouse #11. RESOLUTION NO. 1275 Resolved by the Board' of Water Commissioners of the City of Stillwater, that the following bill be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2332 Payroll No. 2333 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary Board of Water Commissioners USCM Deferred Compensation Program Norwest Bank Stillwater MetLife Dental Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Armor Security, Inc. Arrow Building Center Brochman Blacktopping Buberl Black Dirt, Inc. Business Forms & Accounting Butch's Repair Car Quest of Stillwater Century Power Equipment Commissioner of, Revenue Davies Water Equipment Company Fox Valley Systems Goodin Company Gopher State One Call, Inc. IIIHawkins Water Treatment, Inc. Instrumental Research, Inc. Leef Bros., Inc. Len's Family Food Line X Magney Construction Maple Island Hardware, Inc. McGarry- Kearney Agency Menard's of Stillwater Metro Sales, Inc. Miller Excavating, Inc. Minnesota Department of Health Mogren Sod Farms Natgun Corporation Northern States Power Company Office Depot Postmaster, Stillwater Salaries, Labor June 1 -15'00 Salaries, Labor June 15 -30'00 (Includes Certificate Checks) Withholding Tax Federal Jun'00 Medicare Due for June'00 FICA Due for June'00 Withholding Tax State Jun'00 PERA Due for Jun'00 Dues for Jul'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Insurance Shrubs for Office Shop Supplies Blue Cross Blue Shield Premium Alarm Monitoring Sprinkler System Shop Supplies Blacktopping 2 Jobs Black Dirt Statements G.O.F. Trucks Truck Supplies Oil & Repairs on Lawnmower Sales Tax for Jun'00 Corp Stops & Saddles Marking Paint Corps & Brass Location Requests Repair Fluoride Pump @ #10 Water Samples Uniforms Supplies Bedliner on 2000 Pickup Payment 1 Wellhouse #11 Shop Supplies Addition on Policy Materials for Locker @ Office Maintenance Agreement Backhoe, Sand, Rock 2 Jobs Minnesota Test Fees Sod Payment #2 on Reservoir Power, Gas, Lights Office Supplies Post Office Box Rental 6,966.19 8,017.15 2,608.63 682.06 2,916.22 989.53 2,250.31 145.00 407.98 1,916.00 95.00 185.98 237.51 235.38 4,612.32 83.07 3.62 1,389.00 47.93 1,084.74 132.61 87.48 86.72 642.00 708.51 101.72 1,219.36 59.20 190.98 105.00 199.40 31.95 399.38 35,766.55 18.73 35.63 15.86 230.91 1,380.60 6,538.00 15.98 432,333.89 5,752.01 92.75 64.00 Serco Laboratories Spectrum Business Systems, Inc. Sprint St. Croix Outfitters Stillwater, City of Stillwater Farm Store Stillwater Texaco Talberg Lawn & Landscape, Inc. T K D A Engineering, Inc. Twin City Electric Company US Filter Group US West Communications Verizon Wireless Viking Electric Supply, Inc. Municipal Safety Training Repairs on Printer Long Distance Charges Boots - Crimmins Principal & Interest G 0 Bond'00 Grass Seed Gasoline Irrigation System @ 4th & Wilkin Engineering, Leak Detection Payment #1 Electrical Meter, Batteries & Materials Telemeter Circuits & Phones Cellular Phone Safety Vest - Crimmins 130.00 110.00 6.13 120.00 14,533.96 15.66 566.52 4,561.00 13,851.17 55,110.75 8,198.29 667.90 8.02 7.40 $618,969.64 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. 1 Attest Secretary Stillwater, Minnesota August 10, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 10, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the July 13, 2000 regular meeting were read and approved as written. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", Resolution No. 1276 was approved for payment. Jim Tholen reported on continuing construction in the Legends and Liberty Additions. He also requested permission to have a new door and some touch -up work done to our Artesian Wellhouse next to City Hall. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Jim Tholen will contact Olsen Construction Company to get a price for the work to be done on the wellhouse. Manager McKnight read a fax from Putman Planning & Design regarding cedar shingles on our wellhouse #11. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the request for their installation of cedar shingles was denied. Reasons for the denial are, the Board is currently under contract with Magney Construction, if another party was to install the roof it would expose the Board to change order damages for the removal of work from the existing contract, and void the warranty. A change order under the existing contract for cost replacement of cedar shingles would be more economical, as long as Contractors Property Development would pay for this change. Commissioner Funke requested that a rate survey be done to see were Stillwater stands. This will be ready for Board review at the meeting in September. Manager McKnight reported the reservoir construction is moving along nicely and testing for leakage should begin in about two weeks. Also wellhouse construction is on schedule. The following items were discussed, with no action taken: 1. Accounts receivable balance as of July 31, 2000 was - $2,684.16. The actual positive accounts receivable are $93,323.41. 2. Union representative Tim Conners and Stewart Jim Tholen will appear at the next Board meeting. 3. Since July 30th we have pumped between 3.7 million and 4.3 million gallons on water each day. 1 1 RESOLUTION NO. 1276 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Penn Contracting, Inc Payroll No. 2334 Payroll No. 2335 Firstar Bank Stillwater IIIFirstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Norwest Bank Stillwater Met Life Ace Hardware and Paint Appletree Institute Arrow Building Center Bailey Construction Banyon Data Systems, Inc. Commissioner of Revenue Davies Water Equipment Company Gopher State One -Call Greeder Electric Hawkins Water Treatment, Inc. Instrumental Research, Inc. Leef Bros., Inc. Magney Construction, Inc. Maple Island Hardware, Inc. Menard's of Stillwater MII Life, Inc. Miller Excavating Minnesota Section AWWA Natgun Corporation Northern States Power Company Sprint St. Croix Office Supplies, Inc. Stillwater Glass, Inc. Stillwater Motors Stillwater Texaco Stillwater, City of T K D A Engineers Twin City Electric Company US Filter Group US West Communication Verizon Wireless Viking Electric, Inc. Viking Industrial Center III Attest: Secretary Firstar Bank Stillwater Payment #1 Watermain Well #11 Salaries, Labor July 1 -15'00 Salaries, Labor July 16 -31'00 Withholding Tax Federal July'00 Medicare Due for July'00 FICA Due for July'00 Withholding Tax State July'00 PERA Due for July'00 Dues for August'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Molding @ #10 Concrete Owens & Ramsey Fund Accounting Support Sales Tax for July'00 Corp Stops Location Requests Service Call at Fourth St. Acid, Chlorine Water Samples Uniforms Payment #2 & 3 on Wellhouse #11 Shop Supplies Hedge Trimmer & Tree Trimmer Life Insurance Premium Limerock 5th St. Pipe Yard AWWA Conference - Corman Payment #3 on Reservoir Power, Gas, Lights Long Distance Phone Charges Office Supplies Glass at Olive Street Repairs on '95 Chev Gasoline Principal & Interest GO Bond'00 Engineering & Leak Detection Payment #2 Elec. @ Wellhouse #11 Hydrant Supplies Telemeter Circuits, Phones Cellular Phone Button Connections Aprons, Shields, Gloves Investment Money Market Acct There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. $ 32,627.75 6,642.29 6,888.04 2,456.59 629.10 2,689.92 929.05 2,208.10 145.00 407.98 1,916.00 95.00 185.98 250.32 4,612.32 142.78 900.00 595.00 1,253.00 281.55 11.20 58.00 546.87 105.00 190.05 115,488.65 45.26 70.24 152.80 363.05 205.00 207,326.39 5,127.50 2.36 71.80 53.10 78.75 395.14 14,533.96 8,722.81 10,939.20 412.93 1,223.63 8.02 64.75 338.81 432,391.04 105,000.00 $537,391.04 A Stillwater, Minnesota September 7, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 7, 2000 at 8:00 A.M. Commissioners Friedrich and Funke present. Commissioner O'Brien absent. President Friedrich presiding. Also present were Jim Tholen and Union Representative Tim Conners. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye, the minutes of the August 10, 2000 were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1277 was approved for payment. Jim Tholen reported on the Mulberry Street sewer project and the repairing of our artesian well house. Much discussion was held regarding the purchasing of two new pickup trucks or the replacement of our 1 ton truck. It was decided to wait until the next meeting when a full Board is present and more information is available. Manager McKnight presented the Board with a water rate survey of area towns and rate information. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1278 is hereby adopted: Resolved by the Board of Water Commissioners, of the City of Stillwater, Minnesota, that effective on all water used after January 1, 2001, all customers billed quarterly shall pay the following rate: RESIDENTIAL RATE QUARTERLY WITHIN CITY OUTSIDE CITY $13.50 minimum each quarter $18.50 minimum each quarter for up to 10,000 gallons per for up to 10,000 gallons per quarter, balance @ $1.40 per quarter, balance @ $1.90 per thousand gallons. thousand gallons. COMMERCIAL RATE MONTHLY All @ $1.40 per thousand gallons Dated: September 7, 2000 Attest: Jim McKnight, Secretary Melvin Friedrich, President James O'Brien, Vice President Gary Funke, Member The matter of cedar shakes at wellhouse #11 was brought to the Boards attention, Contractor Property Development Company has issued a check to the Board for $3,921.00 which is the extra costs involved for their installation, therefore, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, both voting "Aye ", Change order #1 for wellhouse #11 in the amount of $3,921.00 for cedar shakes is hereby approved. Jim Tholen and Union Representative Tim Conners were present to begin the bargaining process for Local #49 contract which expires on December 31, 2000. After much discussion, the Board tabled this matter until a full Board is present. They will discuss this proposal at their next meeting and have a reply for the union for their review and response for the November Board meeting. A proposal from T K D A Engineering to do a preliminary wellhead protection survey for $2,000.00 was discussed with the Board deciding to do nothing at this time. The following items were discussed, with no action taken. 1. Accounts receivable balance as of August 31, 2000 was - $24,056.58, with an actual accounts receivable of $$52,160.59 2. Hydrant flushing will begin on Monday, September 11th. 3. Wellhouse #11 and reservoir status was updated. RESOLUTION NO. 1277 Resolved by the Board of Water Commissioners of the City, of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: ayroll No. 2336 ayroll No. 2337 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solution Wells Fargo Bank Met Life Ace Hardware and Paint Appletree Institute Arrow Building Center Brochman Blacktopping Buberl Black Dirt, Inc. Car Quest of Stillwater Clarey's Safety Equipment Commissioner of Revenue Davies Water Equipment Goodin Company Gopher State One -Call IIIawkins Water Treatment, Inc. nstrumental Research eef Bros., Inc. Magney Construction, Inc. Maple Island Hardware, Inc. Jim McKnight Menard's of Stillwater Miller Excavating Mogren Sod Farms Natgun Corporation Northern States Power Company Postmaster, Stillwater Rose Floral & Greenhouse Stillwater Texaco Stillwater, City of T K D A Engineering, Inc. Twin City Electric Company US Filter Group US West Communication Verizon Wireless Salaries, Labor Aug 1- 15'00 Salaries, Labor Aug 16 -31'00 Withholding Tax Federal Aug'00 Medicare Due for Aug'00 FICA Due for Aug'00 Withholding Tax State Aug'00 PERA Due for Aug'00 Dues for Sept'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Premium Plywood Blacktopping - 228 Martha St. N. Black Dirt Fittings Hip Boots - Crimmins Sales Tax for Aug'00 Clamp, Tees, Plugs Ball Valves, Copper Location Requests Acid, Chlorine Water Samples Uniforms Payment #4 Wellhouse #11 Shop Supplies Sundry Expense Mini Pump, Materials 3rd St. Res Backhoe, Trucks - 2 Jobs Sod Payment #4 Reservoir Power, Gas, Lights Permit #538, 200 $.33 Stamps Flowers - Crimmins Gasoline Principal & Interest GO Bond'00 Engineering Wellhouse #11 Payment #3 Electrical Well #11 Meters, Hydrant Parts Phones Cellular Phone 6,832.58 7,293.82 2,595.77 662.48 2,832.52 991.35 2,322.29 145.00 407.98 2,126.00 95.00 185.98 311.95 4,612.32 57.51 885.00 43.13 5.54 131.00 770.00 335.40 1,229.36 9.60 826.76 105.00 223.24 105,235.30 43.22 257.07 79.52 3,174.55 123.15 164,428.38 9,586.12 666.00 75.73 379.59 14,533.96 7,826.64 61,288.90 7,306.61 206.71 8.02 $411,256.05 There being no further business, on motion of Commissioner Funke, duly seconded by ommissioner Freidrich, both voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota October 12, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 12, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the September 7, 2000 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1279 was approved for payment. Jim Tholen reported on the ongoing Mulberry Street sewer project. Also he has received a quote of $2,100.00 for the tuck pointing of our artesian wellhouse by City Hall. This job will be completed in the spring of 2001 by Olsen Construction. John Crimmins will have successfully completed his six month probation as of October 31, 2000, therefore on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", effective November 1, 2000 John Crimmins is hired as a permanent employee of the Board of Water Commissioners with a wage increase in accordance with the union contract. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", effective November 1, 2000 Tom Corman will be promoted to Senior Water Maintenance Man I with a wage increase in accordance with the union contract. After much discussion, the Board instructed Supervisor Tholen to obtain bids for the purchase of a new 1 -ton dump truck and bring them to the next Board meeting, this item will be budgeted for in the 2001 budget. Manager McKnight presented the Board with a proposal from SafeAssure Consultants for 2001 OSHA training. We are currently receiving this training from them combined with the City's training. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", SafeAssures proposal for 2001 is hereby accepted, as long as the City Council agrees to participate in the same program. Manager McKnight presented the Board with the preliminary 2001 budget. After some discussion, the Board will study it and come back at the next meeting with any changes. Manager McKnight reported that the reservoir is full of water, but not in use yet. In the next three to four weeks the pumphouse and pumps should be operable and testing will begin. Hopefully by the end of November we will have the system on line. The following items were discussed, with no action taken: 1. Accounts receivable balance as of September 30, 2000 was - $8,926.62. The actual amount is $36,676.90. 2. Cost of water for the first nine months of the year us $.95 /thousand gallons. RESOLUTION 1279 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bill be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2338 Payroll No. 2339 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Firstar Bank Stillwater Soc. Sec Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Wells Fargo Bank Met Life, Inc. Salaries, Labor Sept 1 -15'00 Salaries, Labor Sept 16 -30'00 Withholding Tax Federal Sept'00 Cont. Medicare Due for Sept'00 . Cont. Fund FICA Due for Sept'00 Withholding Tax State Sept'00 PERA Due for Sept'00 Dues for Oct'00 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium 7,156.68 6,441.93 2,476.47 639.52 2,734.46 945.95 2,243.79 145.00 407.98 2,126.00 95.00 185.98 Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Armor Security, Inc. Arrow Building Center Banyon Data Systems Butch's Repair Brochman Blacktopping C C P Industries Car Quest of Stillwater City of Stillwater Commissioner of Revenue Davies Water Equipment Company Fox Valley Systems, Inc. Goodin Company Gopher State One -Call, Inc. Greeder Electric Hawkins Water Treatment Instrumental Research Keys Well Drilling Company Leef Bros., Inc. Lens Family Foods LortonData Magney Construction, Inc. Maple Island Hardware, Inc. Menard's of Stillwater Minnesota Department of Health Natgun Corporation Northern States Power Company St. Croix Office Supplies, Inc. Stillwater, City of Stillwater Motors Stillwater Texaco T K D A Engineering, Inc. Tom Corman US Filter Group, Inc. US West Communications Verizon Wireless Washington County Shredded Bark Shop Supplies Blue Cross Premium Alarm Monitoring Sprinkler System Treated Wood, Window Sash AUB & Fixed Asset Support Brakes '79 Ford Blacktopping 4th St. & St. Croix Ave. Roll Towels, Scrimdry Wipes Spark Plugs 3rd St. Res, Bond Fees Sales Tax for Sept'00 Valves, Corps, Sleeves Marking Paint Gate Valve, Bushings Location Requests Repairs at Sunrise & Orleans St. Acid, Fluoride, Chlorine, Phosphate Water Samples Performance Check All Wells Uniforms Supplies Zip Code Update Payment #5 Wellhouse #11 Shop Supplies Wood for Cabinets Minnesota Test Fees Payment #5 Reservoir Power, Gas, Lights Office Supplies Principal & Interest GO Bond'00 New Transmission '95 Chevrolet Gasoline Engineering Services Well #11 Mileage to AWWA Convention Batteries, Remote Wire, Hyd Rod Telemeter Circuits, Phone Cellular Phone I.D. Badges 68.75 105.24 4,612.32 83.07 88.69 790.00 324.30 680.00 751.38 3.80 17,971.20 1,011.00 689.82 67.98 169.74 20.80 420.00 2,133.18 105.00 330.00 151.48 13.69 39.00 41,325.00 11.45 67.54 6,538.00 109,436.58 6,063.65 57.86 14,533.96 1,524.21 625.29 7,634.82 89.90 1,020.77 1,126.83 8.02 10.65 $246,303.73 On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye" the Board voted to adjourn this meeting to go into executive session. Attest: Secretary Stillwater, Minnesota October 12, 2000 Executive Session: The Board of Water Commissioners met in executive session on Thursday, October 13, 2000 at 9:00 A.M. All Commissioners were present. Commissioner Friedrich presiding. The purpose of this meeting was to make a counter offer to Union #49's contract proposal. After much discussion, the Board decided to offer all classifications a $.20 per hour increase in 2001, a $.30 per hour increase in 2002 and a $.40 per hour increase in 2003. On the matter of hospitalization insurance it was decided to offer a contribution of $495.25 per month per employee toward group health coverage for the years 2001, 2002, III and 2003. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", all of the following requests are being denied: Payday to be every other Friday. Additional deferred compensation contribution. Safety glasses (prescription). Pager and cell phone for stand by employee. Alternative work schedule. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: ecretary Stillwater, Minnesota November 9, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 9, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jim Tholen, Union Representative Tim Conners and Rob McGarry. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the October 12, 2000 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the minutes of the executive session of October 12, 2000 were approved as written. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", Resolution No. 1280 was approved for payment. Rob McGarry was present to explain to the Board a proposal for an extended policy covering equipment failure. This was discussed at length with concerns regarding what this covers and when. It was decided more time was needed to look this proposal over and the Board will take it up again at their next meeting. Jim Tholen distributed two bids for the purchase of a 1 -ton dump truck. They were Stillwater Motors $23,398.00 with our Ford 1 -ton trade and Stillwater Ford $25,260.50 with trade. After much discussion, including not trading in our old truck, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", Commissioner Funke voting "Nay ", the Board awarded the bid for a new 1 -ton dump truck to Stillwater Motors for $23,398.00 with trade. This truck will be budgeted for and purchased in 2001. The Board received change order No. 1 for the construction of Settlers Reservoir. It included two items, No. 1, a $7,350.00 addition to extend the paving for the tennis courts and No. 2, a $4,500.00 addition to correct the subgrade material under the tennis courts, outside the reservoir. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", item No. 1, the $7,350.00 addition for the paving was approved. This extra paving has already been paid for by Contractors Property Development Company. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Change order No. 2, the $4,500.00 addition for removing backfill and replacing it with sand was denied. The Board was given a revised 2001 expense budget by Manager McKnight. After discussion, a few more changes will be made and presented at the next Board meeting for approval. Tim Conners and Jim Tholen were present to make a counter -offer to the Board regarding their replay to Union #49's initial contract proposal for 2001, 2002 and 2003. After much discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board will offer Union Local #49 the following. Article IX - Wages Effective January 1, 2001 - Increase all classifications by $.58 Effective January 1, 2002 - Increase all classifications by $.60 Effective January 1, 2003 - Increase all classifications by $.64 Section 3 - Insurance Effective January 1, 2001 the employer will contribute up to $525.00 per month per employee toward group health insurance. In the event the premium increases beyond the $525.00 per month during 2002 and 2003 the employer will contribute 50% of the increase. Safety Classes. Effective January 1, 2001 the employer will contribute up to $150.00 per year per employee for the purchase of safety glasses. After further discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board denied the following requests: Pay day every other Friday. Employer compensation toward the State Deferred Compensation Program. Employer providing pager and cell phone for employee on standby. Alternative Work Schedule. The following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 2000 was $89,687.09. The actual amount is $117,645.27. 2. Wellhouse #11 should have power run to it this week. If everything goes okay we should be able to start the pumps and test it in two weeks. RESOLUTION NO. 1280 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2340 Payroll No. 2341 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Wells Fargo Bank Met Life, Inc. Ace Hardware and Paint Appletree Institute Arrow Building Center Buberl Black Dirt, Inc. Butch's Repair Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Contractor Property Development Company Gopher State One -Call Hawkins Water Treatment, Inc. Instrumental Research, Inc Leef Bros., Inc. Magney Construction Maple Island Hardware McGarry- Kearney Agency MII Life, Inc. Municilite Company Natgun Corporation Northern States Power Company Office Max, Inc. Quantum Digital Services Quest SafeAssurance Consultants, Inc. St. Croix Outfitters IIISt. Croix Office Supplies, Inc. Stillwater Texaco Stillwater, City of T K D A Engineering Twin City Electric US Filter Group Verizon Wireless Viking Electric Supply, Inc. Firstar Bank Stillwater Salaries, Labor Oct 1 -15'00 Salaries, Labor Oct 16 -31'00 Withholding Tax Fed Oct'00 Medicare Due for Oct'00 FICA Due for Oct'00 Withholding Tax State Oct'00 PERA Due for Oct'00 Dues for Nov'00 Employee Share Hospitalization Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Mortar Mix, Wood Black Dirt Service Trucks, Brakes 4x4 Oil Repairs for Chain Saw Sales Tax for Oct'00 Deposit Refund Hydrant Meter Location Requests Chemicals, & Acid Pump Samples Uniforms Payment No. 6 on Wellhouse #11 Shop Supplies Insurance Renewal Life Insurance Premium Strobe Light Repair on 2000 Chev Payment No. 6 on Reservoir Gas, Power, Lights Office Supplies Office Supplies Phone Service Annual Fee for Safety Training Boots - Tholen Office Supplies Gasoline Principal & Interest GO Bond'00 Engineering Wellhouse & Reservoir Payment #6 on Elec Wellhouse #11 New Interrogator, Meters Cellular Phone Button Connections Investment in Money Market Acct $ 6,559.04 7,378.93 2,561.28 651.28 2,784.72 976.57 2,284.00 145.00 407.98 2,026.00 95.00 185.98 333.03 4,612.32 9.71 47.93 1,001.60 15.19 66.30 1,561.00 578.75 30.40 2,730.80 105.00 151.48 75,672.24 134.06 21,115.73 129.60 68.00 13,783.55 5,350.48 186.44 151.65 119.26 2,550.00 120.00 11.57 433.24 14,533.96 4,068.08 74,526.05 14,503.34 8.02 50.64 264,815.20 50,000.00 $314,815.20 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", the meeting was adjourned. Attest: Secretar Stillwater, Minnesota December 7, 2000 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 7, 2000 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present were Jim Tholen and Verne Jacobson of T K D A Engineering. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the November 9, 2000 regular meeting were read and approved as written. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1281 was approved for payment. Verne Jacobson, of T K D A Engineering was present to bring the Board up to date on the reservoir and wellhouse #11 construction. Items discussed were change orders, the insulation blowing off reservoir, and time of completion letters that were sent to three of the contractors. Jim Tholen reported on a watermain leak on Greeley St. S., Nolde's project off County Road #5, threshold problems at wellhouse #11 and that our new truck should arrive in early March. After reviewing the 2001 revenue and expense budget, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", it is approved as submitted. The revenue budget is $1,289,600.00, a 19.5% increase over 2000. The expense budget is $1,113,300.00, a 15.3% increase over 2000. On motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", the following dates are set for 2001 Board meetings. January llth June 7th November 8th February 8th July 12th December 6th. March 7th April 12th May 10th August 9th September 6th October llth On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", III the following banks are named as depositories for the Board of Water Commissioners for 2001: Firstar Bank Wells Fargo Bank Central Bank Lake Elmo State Bank Jennings State Bank Eagle Valley Bank US Bank Further discussion was held regarding extended insurance coverage offered by McGarry- Kearney Agency. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board will not purchase this extended coverage. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the designated fund balance on December 31, 2000 is set at $150,000.00. This will be set aside for the painting of our two tanks. Secretary McKnight presented the Board with the 2001, 2002 and 2003 union contract which has been ratified by members, for their signatures. The matter of 2001 wages for non union personnel was presented to the Board by Manager McKnight. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Kellie Knowles salary will increase $100.00 per month to 2,850.00 per month. After discussion, the Board approved a 3.86% increase in 2001 for Manager McKnight. The following items were discussed, with no action taken: 1. Accounts receivable balance as of November 30, 2000 was - $27,127.17. The actual figure is $71,812.74 which is comparable with other years. 2. Manager McKnight will contact City Attorney Magnuson to see if there is a agreement for the joint driveway at wellhouse #11 with the developers as of yet. RESOLUTION NO. 1281 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2342 Payroll No. 2343 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Wells Fargo Bank Met Life, Inc. Ace Hardware and Paint Appletree Institute Arrow Building Center Brochman Blacktopping Buschette, Theresa Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Company Equifax George W. Olsen Construction Co. Gopher State One -Call Greeder Electric Hawkins Water Treatment, Inc. Instrumental Research Leef Bros., Inc. Magney Construction Maple Island Hardware Menards of Stillwater Miller Excavating, Inc. Minnesota Conway Mooney & Associates Postmaster, Stillwater Qwest Sprint St. Croix Office Supplies Stillwater Motors Stillwater Texaco Stillwater, City of Twin City Electric Company US Filter Group Verizon Wireless Warning Lites, Inc. Xcel Energy Salaries, Labor Nov 1 -15'00 Salaries, Labor Nov 16 -30'00 Withholding Tax Federal Nov'00 Medicare Dues for Nov'00 FICA Dues for Nov'00 Withholding Tax State Nov'00 PERA Dues for Nov'00 Dues for Dec'00 Blue Cross Blue Shield Withheld Deferred Compensation Program Flexible Spending Accounts Dental Insurance Shop Supplies Blue Cross Premium Sand Mix Blacktop @ Greeley & Curve Crest Christmas Decorating Service Welder, Compressor, etc. Service Pipe Saw Sales Tax for Nov'00 Corps & Saddles City Directory Installing Door Artesian Pumphouse Location Requests Heater Repairs @ Sunrise & Tower Dr. Supplies Water Samples Uniforms Payment #7 Wellhouse #11 Shop Supplies Workmate & Wood Repair Watermain Leak @ Greeley St. Annual Inspection Fire Extinguisher Check Valves @ 3 Stations Permit #538 Telemeter Circuits, Phones Long Distance Phones Office Supplies Starter, Heater Repair '95 Chev Gasoline Principal & Interest GO Bond '00 Payment #5 Electrical Wellhouse #11 Gaskets Cellular Phone Warning Lights Power, Gas, Lights There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", the meeting was adjourned. Attest: 6,993.91 7,167.88 2,621.29 657.98 2,813.42 995.59 2,306.99 145.00 407.98 1,926.00 95.00 185.98 250.34 4,935.18 45.05 1,914.00 250.00 131.07 81.27 592.00 1,343.95 189.04 1,168.00 9.60 268.00 10.00 105.00 287.68 24,579.36 38.77 94.74 1,946.89 86.50 2,306.54 800.00 759.47 4.96 53.67 646.36 438.84 14,533.96 8,904.46 72.20 8.02 74.95 4,782.38 $98,029.27 Secretary Stillwater, Minnesota January 11, 2001 Regular Meeting: The regular meeting of the Board of Water Commissioners was held 2001 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner the minutes of the December 7, 2000 regular meeting were read and on Thursday, January 11, Also present was Jim Funke, all voting "Aye ", approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1282 was approved for payment. Jim Tholen informed the Board of four watermain breaks in the last month. He also discussed with the Board a SafeAssure mock OSHA inspection that was done to all our buildings. They will be sending a report to Manager McKnight with their suggestions for corrections to bring us into OSHA compliance. Jim Tholen also discussed with the Board a upcoming class put on by Warning Lites, Inc. that will deal with traffic control. The City will also participate in this class. The total cost is $600.00 with the Water Departments share to be $150.00. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board will participate in this class at a cost of $150.00. Discussion has held regarding a dental insurance rate increase. Individual rates increased from $20.74 to $29.87 per month, while family rates increased from $61.53 to $88.61 per month. Commissioner Funke moved to continue to contribute $20.74 per month toward the employee share of coverage. This motion died for lack of a second. A motion was made by Commissioner O'Brien, seconded by Commissioner Friedrich, to contribute $29.87 per month toward the employees share of dental coverage, Commissioner O'Brien and Friedrich voting "Aye ", Commissioner Funke voting "Nay ", motion passed. Manager McKnight informed the Board that Well #11 and Settlers Reservoir are now on line and in service with only a few minor problems encountered. The following items were discussed, with no action taken: 1. Accounts receivable balance as of December 31, 2000 was - $25,564.23. The actual figure is $39,670.93. Last years was $14,106.70. 2. The cost of pumping water for 2000 as $1.02 /thousand gallons. 1999 was $.89 /thousand, 1998 $.97 /thousand and 1997 $.90 /thousand. Payroll No. 2344 Payroll No. 2345 Payroll No. 2346 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Firstar Bank Stillwater Soc. Sec Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Wells Fargo Bank Met Life, Inc. Ace Hardware and Paint Appletree Institute Armor Security, Inc. Arrow Building Center RESOLUTION NO. 1282 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Longevity Pay (Dec 1'99 - Nov 30'00 12 Months) Salaries, Labor Dec 1 -15'00 Salaries, Labor Dec 16 -31'00 (Includes Unused Sick Leave) Withholding Tax Federal Dec'00 Cont. Medicare Dues for Dec'00 . Cont. Fund FICA Dues for Dec'00 Withholding Tax State Dec'00 PERA Dues for Dec'00 Dues for Jan'O1 Employee Share Hospitalization Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Alarm Monitoring - 1 Year Concrete Mix $ 7,004.56 7,063.60 11,353.94 6,077.32 1,172.74 5,014.36 2,109.02 3,481.65 145.00 407.98 1,926.00 95.00 185.98 238.93 4,817.94 332.28 42.74 Car Quest of Stillwater Century Power Equipment Company City of Stillwater Commissioner of Revenue Davies Water Equipment Company Fred's Tire, Inc. Fuhr Trenching Goodin Company Gopher State One -Call, Inc. Hawkins Water Treatment Company Instrumental Research, Inc. John Thom III Leef Bros., Inc. Magney Construction, Inc. Maple Island Hardware, Inc. Menard's of Stillwater Minnesota Department of Health Penn Contracting, Inc. Quest St. Croix Office Supplies Stillwater Motors Stillwater Texaco Stillwater, City of T K D A Engineering US Filter Group, Inc. Verizon Wireless Xcel Energy 1 1 Gas Filter Cutting Saw Repair Flu Shots Crimmins & Regnier Sales Tax for Dec'00 Saddles, Hydrant Markers Tires '95 Chev Asses Expense Travis #6 -45 Ball Valves, Pipe Location Requests Acid, Chlorine Water Samples School, Knowles, Crimmins, Tibbetts Uniforms Payment No. 8, Wellhouse #11 Shop Supplies Wood for Desk @ Well #11 Minnesota Test Fees Final Payment on Watermain, etc. Telemeter Circuits, Phones Office Supplies Battery for '95 Chev Gasoline Principal & Interest GO Bond '00 Engineering Well #11 & Reservoir Water Meters Cellular Phone Power, Gas, Lights 3.20 197.93 22.00 465.00 343.25 546.81 2,000.00 212.81 1.60 1,303.06 105.00 300.00 213.54 7,049.00 66.28 144.93 6,538.00 2,809.25 1,387.89 44.93 79.50 444.51 14,533.96 5,279.00 7,325.78 8.24 5,051.17 $107,945.68 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota February 8, 2001 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 8, 2001 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the January 11, 2001 regular meeting were read and approved at written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye Resolution No. 1283 was approved for payment. Jim Tholen reported that in the last month there was one main break and that it looks like the 2001 construction season will be a busy one. Commissioner Funke brought up the issue of two men riding in on truck. Discussion followed with the consensus being to use common sense when going to jobs, etc. Jim Tholen brought up the promoting of Jim Tibbetts and John Crimmins one step in the union contract. Discussion followed and on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Jim Tibbetts and John Crimmins are hereby promoted to Senior Utility Man I, effective February 1, 2001 with the appropriate wage increase per union contract. The Board was presented with change order #2 for Electrical Equipment and Controls at wellhouse #11. This change order is for interface controls of control systems, to add a generator run light at the office and to change the gas regulator size on the generator. On motion of Commissioner Friedrich, duly seconded by Commissioner Funke, all voting "Aye ", change order #2 Electrical Equipment and Controls is hereby approved. Manager McKnight discussed with the Board the beginning of the process for painting the Tower Drive tank. T K D A Engineering will have to do a float down inspection of the tanks interior along with a outside inspection of painted surfaces. The cost for this inspection will be approximately $3,000.00. After this inspection we will be better informed as to what will have to be done and be able to get a closer estimate of what it will cost to have the tank painted. Actual painting will probably take place in the spring or fall of 2002. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKnight will contact T K D A Engineering and have the tank inspected this spring. Manager McKnight discussed with the Board a problem we are having with five or six businesses that are not having their backflow preventers tested annually. After discussion, and getting an okay from City Attorney Magnuson, letters will be sent to these businesses and if they are not tested by March 1, 2001 the water department will have the testing done and bill them for costs involved. President Friedrich informed the Board of a letter he received from Charter Commission Chairman Wayne Anderson regarding the Charter Commission looking at the issue of whether the City Charter should be amended to place the city's water supply under the authority of the City Council. Much discussion was held with Commissioner Funke suggesting the gathering of information and a special meeting to be held in the near future so the Board has all the information they need. Manager McKnight will get everything together and schedule a meeting as soon as possible. The following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 2001 was $44,511.63. 2. The Board received a $7,350.00 rebate from Excel Energy for it's installation of variable speed drives at wellhouse #11. We are also in the process of putting this station on a peak controlled rate for electrical power with will result in substantial savings on this electric bill. 3. The Board received the annual inventory and water pumping report for 2000. 4. President Friedrich announced that he will not be seeking a third term on the Board. Payroll No. 2347 Payroll No. 2348 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Firstar Bank Stillwater Soc. Sec Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Secure Benefit Systems Met Life Dental Ace Hardware and Paint American Water Works Association Appletree Institute Arrow Building Center Brochman Blacktopping Butch's Repair Car Quest of Stillwater Century Power Equipment Company Commissioner of Revenue RESOLUTION NO. 1283 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Salaries, Labor Jan 1 -15'01 Salaries, Labor Jan 16 -31'01 Withholding Tax Fed for Jan'01 Cont. Medicare Dues for Jan'Ol . Cont. Fund FICA Dues for Jan'01 Withholding Tax State for Jan'01 PERA Dues for Jan'01 Dues for Feb'01 Employee Share Hospital Deferred Compensation Plan Flexible Spending Accounts Dental Premium Cordless Drill, Supplies Membership Dues Blue Cross Blue Shield Premium Supplies Blacktop on Greeley Street G.O.F. all Trucks Headlight, Supplies Chain Link for Bobcat Sales Tax for Jan'01 $ 7,422.08 7,805.29 2,847.40 710.72 3,038.94 1,053.52 2,489.92 145.00 393.64 2,168.00 115.00 267.84 743.90 112.00 4,876.56 18.80 850.00 121.23 14.39 3.99 921.00 Davies Water Equipment Company DNR Division of Water Goodin Company Gopher State One -Call Hawkins Water Treatment Company Instrumental Research, Inc. Leef Bros., Inc. Lens Family Foods Maple Island Hardware McGarry- Kearney Agency Menards of Stillwater Met Life MII Life Miller Excavating Office Max Postmaster Stillwater Quest Stillwater Motors Stillwater Texaco Stillwater, City of T K D A Engineering Tower Asphalt US Filter Group, Inc. Verizon Wireless Viking Electric Supply Viking Industrial Center Washington County Auditor Xcel Energy Jennings State Bank Repair Clamps 2000 Water Appropriation Fees Stationary Rods Location Requests Acid, Chlorine Water Samples Uniforms Supplies Shop Supplies Add Premium Workman's Comp Wood, Hinges, Shop Vac Dental Premium Increase Life Insurance Premium Backhoe, etc - 7 Jobs Office Supplies Stamps Telemeter Circuits, Phone New Mirror Gasoline Principal & Interest GO Bond'00 Leak Detection, Eng. Services Cold Mix Meter Connections Cellular Phone Cable Ties, Button Connections Hazard Stripe Tap License Tabs '95 Trailer Gas, Power, Lights Investment CD 15 Mo @ 6.25% 255.05 3,216.31 260.20 6.40 1,032.18 105.00 200.80 61.75 55.51 44.00 192.41 61.75 129.60 8,167.54 37.26 21.00 721.06 33.44 559.73 12,733.96 9,222.99 97.98 144.91 10.84 319.10 78.24 13.50 7,449.61 81,351.34 50,000.00 $131,351.34 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. III Attest: Secretary Stillwater, Minnesota March 7, 2001 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday March 7, 2001 at 8:00 A.M. Commissioners Friedrich and O'Brien were present. Commissioner Funke absent. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the minutes of the February 8, 2001 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1284 was approved for payment. Jim Tholen advised the Board of an inspection by SafeAware Consultants of our pumphouses. They highly recommended the installation of emergency showers in five of our stations that do not have them so we are OSHA compliant. 111 On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, both voting "Aye ", permission is granted to install five emergency showers in the stations that do not have them. Jim Tholen also told the Board of four main leaks that have occurred in the last month and that the new dump truck has arrived. Discussion was held regarding the letter President Friedrich received from the Charter Commission. It was decided to wait until they request our presence at one of their meetings before we meet to answer their questions. The following items were discussed, with no action taken: 1. Accounts receivable balance as of February 28, 2001 was - $4,499.06. 2. Manager McKnight is in the process of checking with McGarry- Kearney Agency about the possibility of increasing our deductibles on property insurance from $250.00 to $1,000.00 or $2,500.00 and what the insurance premium savings would be. RESOLUTION NO. 1284 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2349 Payroll No. 2350 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Secure Benefits Systems Met Life Dental Ace Hardware and Paint Action Rental Appletree Institute Arrow Building Center Business Forms & Accounting Systems C C P Industries Car Quest of Stillwater City of Stillwater Commissioner of Revenue Fred's Tire Company Greeder Electric Hawkins Water Treatment Company Infratech, Inc. Instrumental Research Invensys Metering Systems Leef Bros., Inc Magney Construction, Inc. Maple Island Hardware, Inc. McGarry- Kearney Agency Menard's of Stillwater Miller Excavating Municilite Company Postmaster, Stillwater Quest St. Croix Office Supplies St. Croix Outfitters Stillwater Motors Stillwater Texaco Stillwater, City of T K D A Engineering, Inc. Twin City Electric, Inc US Filter Group, Inc. Verizon Wireless Xcel Energy Central Bank Stillwater Salaries, Labor Feb 1 -15'01 Salaries, Labors Feb 15 -28'01 Withholding Tax Federal Feb'01 Medicare Dues for Feb'01 FICA Dues for Feb'01 Withholding Tax State Feb'Ol PERA Dues for Feb'Ol Dues for Mar'01 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Propane for Thawing Machine Blue Cross Blue Shield Premium Shop Supplies A.P. Envelopes Roll Towels, Scrimdry Oil, Truck Mats, Supplies WAC Refund (Overpayment) Sales Tax for Feb'Ol Cotter Pins Pre -Lube Valve at #8 Acid, Chlorine Parka & T.V. Sewer Line Water Samples Software Support Uniforms Payment #9 on Wellhouse #11 Shop Supplies Add Premium for Wellhouse #11 Shop Supplies Backhoe, Trucks 6 Jobs Materials for New Dump Truck Permit #538, Bulk Mailing Fee Telemeter Circuits, Phones Office Supplies Boots, Regnier 2001 Chevrolet Dump Truck Gasoline Principal & Interest GO Bond'00 Leak Detection Final Payment Electrical #11 Hydrant Repair Kit Cellular Phone Power, Gas, Lights Investment CD 13 Mo. @ 5.50% 1 7,443.04 6,919.70 2,663.41 673.38 2,879.26 974.04 2,362.04 145.00 393.64 2,168.00 115.00 267.84 821.52 10.00 4,876.56 13.11 92.12 697.57 36.01 642.00 456.00 III 8.35 505.00 698.59 624.67 105.00 750.00 192.40 14,528.72 4.15 1,628.00 22.41 8,494.16 64.11 1,109.00 206.41 15.93 150.00 24,970.87 417.08 12,733.96 608.73 15,373.94 106.44 8.42 5,778.28 123,753.86 50,000.00 $173,753.86 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, both voting "Aye ", the meeting was adjourned. Attest: 1 Stillwater, Minnesota April 12, 2001 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 12, 2001 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the March 7, 2001 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1285 was approved for payment. Jim Tholen reported on two watermain leaks in the past month, also that tree trimming at Wilkin Street will be done in the next month. Manager McKnight informed the Board of a water service leak at Melvin Rustin's residence, 1114 Martha St. N.. The leak is between the curb stop and house. Mr. Rustin has applied for a hardship special assessment but would like the job put on his water bill instead of being spread over the normal three years for repayment. Two quotes were received for this work, Miller Excavating, $1,400.00 and Fuhr Trenching, $2,000.00. After much discussion regarding the payment of this work, Commissioner Friedrich made a motion to accept Miller Excavatings quote of $1,400.00 and put this on Mr Rustin's water bill. Motion died for lack of a second. Commissioner Funke made a motion to accept Miller Excavatings quote of $1,400.00 and have the Water Department pay the full amount. Motion died for lack of a second. Commissioner Funke made a motion to accept Miller Excavatings quote of $1,400.00 with the Water Department paying $700.00 and Mr. Rustin paying $700.00, this was seconded by Commissioner O'Brien, Commissioners Funke and O'Brien voting "Aye ", Commissioner Friedrich voting "Nay ", motion carried. Manager McKnight discussed with the Board the possibility of increasing our insurance deductible from $250.00 to $1,000.00. This will result in a savings of approximately $1,000.00 per year on our premium. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the Board will increase it's deductible to $1,000.00 on their insurance policies. Discussion was held regarding a fax from Natgun Corporation that said they were not going to pursue their claim for restitution for losses that occurred when the installation was damaged at the Settler's Park Reservoir site. Manager McKnight brought up the matter of hooking up to the Internet at a cost of about $300.00 a year. This matter was tabled until a later date. The Board was also informed that the Water Department has been helping the City for the past two days with the construction of a dike in the downtown area. President Friedrich made some general comments regarding the future of the Water Department and his ideas on increasing the size of the Board from three to five members. The following items were discussed, with no action taken: 1. Accounts receivable balance as of March 31, 2001 was - $22,095.08. RESOLUTION NO. 1285 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bill be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Minnesota Department of Health Payroll No. 2351 Payroll No. 2352 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Secure Benefits Systems Met Life Dental Ace Hardware and Paint Appletree Institute Arrow Building Center Car Quest of Stillwater Century Power Equipment Company Commissioner of Revenue John Crimmins Davies Water Equipment Company Fairmont Plumbing, Inc. Fire Guard Sprinkler Service Fred's Tire Company Goodin Company Graphic Controls Hawkins Water Treatment Instrumental Research, Inc. Kellie Knowles Larson Allen Weishair & Company Leef Bros., Inc. Lortondata Magney Construction Maple Island Hardware Jim McKnight, Secretary Metro Sales, Inc. Miller Excavating Minnesota Department of Health Doug Monson Municilite Company Pinky's Sewer Service Quantum Digital Services Quest Rich S. Sanders St. Croix Office Supplies St. Croix Outfitters Stillwater Signs Stillwater Texaco Stillwater, City Of T K D A Engineering, Inc. Tower Asphalt, Inc. US Filter Group Verizon Wireless Washington County Xcel Energy Yocum Oil Company School, Corman & Regnier Salaries, Labor March 1 -15'01 Salaries, Labor March 16 -31'01 Withholding Tax Federal March'01 Medicare dues for March'01 . Cont. Fund FICA dues for March'01 Withholding Tax State March'01 PERA dues for March'01 Dues for April'O1 Blue Cross Blue Shield Withheld Deferred Compensation Program Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Insulation for Hydrants Truck Supplies Rope, Starter Handle Sales Tax March'01 Rubber Boots Clamps, Sleeves Backflow Preventer Tests Annual Fire Sprinkler Inspection Tire Repair Elbow, Showers for Wellhouses Chart Ink Demurrage Charge Water Samples Mileage to School in Woodbury 2000 Audit Uniforms Zip Code Update Payment #10 on Wellhouse #11 Shop Supplies Sundry Expense Copy Toner Backhoe, Trucks 2 Jobs Limerock Minnesota Test Fees Carpet Cleaning @ Office Truck Lights Sewer Repair @ 524 Stillwater Ave. Office Supplies Telemeter Circuits, Phones Food Loss Claim Office Supplies Boots, Corman Lettering on 2001 Dump Truck Gasoline Principal & Interest GO Bond'00 Engineering & Leak Detection Cold Mix MXU Batteries, Gaskets Cellular Phone Waste Management Fee Power, Gas, Lights Oil for Bobcat 200.00 7,531.09 7,577.30 2,820.61 705.30 3,015.68 1,035.07 2,471.31 145.00 393.64 2,168.00 115.00 267.84 332.07 4,876.56 58.67 67.12 1.61 396.00 39.99 1,473.55 340.00 165.00 17.25 2,926.52 84.31 20.00 105.00 136.62 6,433.00 222.36 40.00 4,179.70 80.09 250.88 60.99 4,118.38 6,538.00 100.00 344.55 175.00 68.15 1,257.26 100.00 155.54 150.00 225.00 568.23 12,733.96 4,999.26 66.72 973.27 8.42 300.00 5,204.28 34.14 $88,873.29 There being no further business, on motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: �.s C----\ecretary Stillwater, Minnesota May 10, 2001 Regular Meeting The regular meeting of the Board of Water Commissioners was held on Thursday, May 10, 2001 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye ", the minutes of the April 12, 2001 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1286 was approved for payment. Jim Tholen reported that all clean up work from this winters jobs has been completed. He also stated that he would like to start shingling the Laurel Street Station, this is a budgeted for item. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye ", shingling of Laurel Street Station can begin with use of a rental air hammer. Manager McKnight informed the Board of a letter from the Minnesota Department of Health regarding wellhead protection. He has has a meeting with Robyn Hoerr to go over things that have to be done, the first of which will be a meeting with all involved parties in September. At that time, we will know more about the process. He will keep the Board informed along with our Engineers, T K D A. The Board was told of a tank inspection of our Tower Drive Tank that was done on May 1, 2001. Dave Moore of T K D A, Jim McKnight and a representative of Tenemac paints were involved with the inspection. Dave Moore will present the results and recommendations to the Board at the June Board meeting. Manager McKnight informed the Board that the Boy Scout's had painted 150 fire hydrants on Saturday, May 5th. We supplied paint and brushes for them. Discussion was held about painting the rest of the hydrants in town. Manager McKnight will check with the Boy Scout's to see if they would be willing to paint the rest of them for a project with the Board donating $1,000.00 to them for this job. Commissioner Funke made a motion asking for President Friedrich to reconsider his resignation from the Board and serve another three year term, this was seconded by Commissioner O'Brien, after discussion, with President Friedrich respectfully declining to serve another term, the motion was dropped. The following items were discussed, with no action taken: 1. Accounts receivable balance as of April 30, 2001 was - $15,347.39. The actual amount is $88,653.40. 2. 125 shut off notices were mailed May 4th for over $14,000.00. 3. The next Board meeting will be on Tuesday, June 12th. 4. The 2000 audit was distributed to the Board for their consideration. This matter will be acted on a the June Board meeting. fl' ** Century Power Equipment Maintenance of Lawnmowers 315.85 RESOLUTION NO. 1286 Resolved by the Board of Water Commissioners of the City of Stillwater that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Payroll No. 2153 Payroll No. 2154 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Sec. Cont. Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Secure Benefits Systems MetLife Dental Ace Hardware and Paint Appletree Institute Arrow Building Center Bailey Construction Brochman Blacktopping Car Quest of Stillwater Commissioner of Revenue Davies Water Equipment Company Department of Labor & Industry Department of Public Health Fox Valley Systems Goodin Company Gopher State One -Call, Inc. Graphic Controls Corporation Hawkins Water Treatment Instrumental Research, Inc. Leef Bros., Inc. Maples Island Hardware, Inc. McGarry- Kearney Agency Menard's of Stillwater MII Life, Inc. Miller Excavating, Inc Minnesota Department of Health Postmaster Quest St. Croix Office Supplies, Inc. Stillwater Texaco Stillwater, City of T K D A Engineering Verizon Wireless Viking Electric Supply Xcel ,Energy Jennings State Bank Stillwater Central Bank Stillwater Salaries, Labor April 1 -15'01 Salaries, Labor April 16 -30'01 Withholding Tax Federal April'01 Medicare Dues for April'Ol FICA Dues for April' -1 Withholding Tax State April'01 PERA Dues for April'01 Dues for May'O1 Blue Cross Blue Shield Withheld Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies & Hydrant Paint Blue Cross Premium Shop Supplies Curbs on Interlachen & Orleans St. Blacktopping 11 Jobs Truck Supplies Sales Tax for April'Ol Saddles, Corp Stops Air Compressor Inspection Hazardous Chemical Fee Marking Paint Repair Tops, Copper Elbows Location Requests Roll Charts Acid, Chlorine, Flouride Vials Water Samples Uniforms Shop Supplies Change of Endorsement Shop Supplies Life Insurance Premium Limerock, Rustin Repair Job Certification Fee Water Licenses Permit #538, Stamps, Box Rental Telemeter Circuits, Phones Office Supplies Gasoline Principal & Interest GO Bond'00 Leak Detection Cellular Phone Button Connections Power, Gas, Lights Investment CD 15 Mo. @ 5.35% Investment CD 14 Mo. @ 4.75% $ 7,154.17 7,427.47 2,708.00 682.42 2,917.92 984.02 2,393.06 145.00 393.64 2,168.00 115.00 267.84 687.40 4,876.56 10.91 1,100.00 10,745.00 97.96 855.00 199.87 30.00 600.00 68.96 702.70 3.20 443.04 885.64 105.00 170.39 52.10 146.96 1.15 129.60 1,438.41 69.00 1,089.00 729.67 22.13 490.40 12,733.96 409.50 8.42 69.33 4,209.29 70,852.94 50,000.00 50,000.00 $170,852.94 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Friedrich, all voting "Aye ", the meeting was adjourned. Attest: Secretary Stillwater, Minnesota June 12, 2001 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, June 12, 2001 at 8:00 A.M. All Commissioners were present. President Friedrich presiding. Also present was Jim Tholen, Verne Jacobson and Dave Moore from TKDA Engineering. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", the minutes of the May 10, 2001 regular meeting were read and approved as written. II On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", esolution No. 1287 was approved for payment. Verne Jacobson of TKDA Engineering presented to the Board a change order for final payment on construction of Wellhouse #11 and Booster Station. This change order contained deductions and liquidates damages which will make the final payment less than $2,000.00. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the change order is accepted and TKDA will draw up the appropriate papers for a final invoice. Verne Jacobson discussed with the Board a letter received from Jim Fischer of Stillwater Township regarding excessive noise being made by our generator at wellhouse #11. Noise levels were recorded and three bids were received fro the installation of baffles to reduce the noise. They were from Environ-Con for $4,400.00, Magney Construction for $5,794.23 and Northwest Sheet Metal for $9,532.00. On motion of Commissioner O'Brien, duly seconded by Commissioner Funke, all voting "Aye", Environ-Con is awarded the job of installing baffles in wellhouse #11 for a price of $4,400.00. II:Dave Moore of TKDA Engineering presented to the Board his report on the inspection of ur Tower Drive Tank for painting. The inspection included outside and inside the bowl for taint coatings, safety and structural concerns. His estimated cost for painting and repairs is $350,000.00 to $400,000.00. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", TKDA Engineering is authorized to proceed with plans and specifications for the painting of the Tower Drive Tank. Bids will be opened this fall with the painting to be in the spring of 2002. The Board reviewed the 2000 audit and on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the report is hereby accepted and the Secretary was instructed to transmit a copy of said report to the City Clerk, as provided in Article XIII, Section 12 of the City Charter. The Board received a preliminary estimate of the cost to replace the 6" watermain in Highway #95 from Elm Street to Poplar Street with a new 8" watermain in conjunction with the City of Stillwater's North Hill Sewer Project. The City Engineer's estimate is $472,000.00. The Board felt this to be excessive, but agreed to have the watermain bid III/ith this project as long as it can refuse to do it if the bids come back at this price. Manager McKnight has not heard from Joel Christian regarding his boy scout troop painting the remaining hydrants in the City. He will contact Mr. Christian to see if they are willing to do the job. The Board was informed that the accounts receivable balance as of May 31, 2001 was -$37,083.85. President Friedrich asked if there has been any action by the Charter Commission regarding the Water Department and was told that Dick Colemier and Gene Bealka had been in and picked up some information, but no meeting has been held. Payroll No. 2155 Payroll No. 2156 Firstar Bank Stillwater Firstar Bank Stillwater Medicare C Firstar Bank Stillwater Soc. Sec. Commissioner of Revenue State Treasurer Financial Secretary Board of Water Commissioners Nationwide Retirement Solutions Secure Benefits Systems MetLife Dental Ace Hardware and Paint Appletree Institute Blackburn Manufacturing Company Buberl Black Dirt, Inc. Business Fotms and Accounting Butch's Repair City of Stillwater Commissioner of Revenue Davies Water Equipment Company Gaalaas Jewelers Goodin Company Gopher State One-Call Greeder Electric Hawkins Water Treatment Instrumental Research Interstate Companies, Inc. Leef Bros., Inc. Maple Island Hardware Menard's of Stillwater Mogren Sod Farms, Inc. MTI Distributing, Inc. Municilite Company Natgun Corporation Plant & Flanged Equipment Company Quest Rose Floral & Greenhouse St. Croix Office Supplies St. Croix Outfitters Shorty's Cleaner & Launderer SL-Serco Sprint Stillwater American Legion Stillwater Texaco Stillwater, City of T K D A Engineering US Filter Group, Inc. Xcel Energy Firstar Bank Stillwater RESOLUTION NO. 1287 Resolved by the Board of Water Commissioners of the City of Stillwater that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: ont. Cont. Salaries, Labor May 1-15'01 Salaries, Labor May 16-31'01 Withholding Tax Federal May'01 Medicare Dues for May'01 FICA Dues for May'01 Withholding Tax State May'01 PERA Dues for May'01 Dues for June'01 Employee Share Hospitalization Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Marking Flags Black Dirt Utility Bills Service Trucks, Compressor Consumer Confidence Reports Sales Tax May'01 Corp Stops and Materials Plaque, Past Commissioners Elbows, Tapping Supplies Location Requests Repair Office & Pumphouses Acid, Chlorine Water Samples Repairs on Generator @ #11 Uniforms Shop Supplies Materials for Eye Wash Stations Sod Irrigation Parts Strobe Repair Payment #7 on Reservoir Reservoir Air Vent Parts Telemeter Circuits, Phones Flowers @ Office Office Supplies Boots - Tibbetts Dry Cleaning Winter Jackets Safety Training - Crimmins & Corman Long Distance Charges New Flag Gasoline Principal & Interest GO Bond'00 Tower Drive Tank Inspection MXU Boxes, Meters Power, Gas, Lights Investment CD 10 Mo. @ 4.25% 7,418.77 7,922.61 2,870.53 715.40 3,059.00 Ill 2 1,058.13 145.00 393.64 2,168.00 115.00 267.84 148.62 4,876.56 84.77 95.85 967.82 355.44 411.40 382.00 2,877.84 374.03 475.85 4.80 176.00 831.01 105.00 4,471.28 202.36 55.46 88.61 62.58 119.34 68.00 38,321.54 561.72 736.64 63.79 121.76 130.00 50.10 154.00 1.19 20.00 646.31 5,060.92 588.84 15,217.21 3,956.71 111,505.26 50,000.00 $161,505.26 There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, all voting "Aye", the meeting was adjourned. Attest Secretary