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1983-01-14 to 1996-12-12 Water Board MIN
Stillwater, Minnesota January 14, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Friday, January 14, 1983 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was James McKnight. The minutes of the December 9, 1982 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Ropeke, all voting "Aye ", Resolution No. 1,038 was approved for payment. The Board was presented with the fourth quarter budget figures for 1982. Expenses for 1982 did not exceed the budget. The Board unanimously accepted the 1983 budget. Revenue for 1983 will decrease about 5.5 %. Expense items show an increase of 3.8 %. Office and part -time personel wages for 1983 were tabled until the February meeting. President Andrewsen and Secretary McKean will meet with Mayor Peterson and Finance Director Nile Kriesel prior to the February meeting. As a matter of record the following items were discussed with no action taken: 1. Accounts receivable - December 31, 1982 - $16,182.20. This figure is $5,200.00 higher than last year. 2. The Board wa$ advised that John Rhineberger may take legal action involving Ken Seefert's proposed house to be moved onto Lots 6 & 8, Block 12, Thompson, Parker, and Mower's Addition • RESOLUTION NO Resolved by the Board of City of Stillwater, that they are, hereby allowed on the Treasurer for the Pay Roll No. 1886 Pay Roll No. 1887 Northwestern State Bank Pay Roll No. 1888 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minn State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Serco Laboratories Stillwater Insurance Agency McGarry- Kearney Agency The Croixside Press City of Stillwater Thompson Hardware Company Coast to Coast Store Hardware Hank Store Stillwater Standard Bob's South Hill Mobil Valley Auto Supply Inc Vern's GTC Auto Parts Arrow Building Center Cemstone Products Company Bryan Rock Products Inc Miller Excavating Inc Junker Landscaping Les Ritter Ditching Stillwater Motor Company James Nelson Lebo Signs Leef Bros . 1,038 Water Commissioners, of the the following bills be, and and warrants ordered and drawn several amounts viz: Salaries, Labor (Long) 1981 -1982 Salaries, Labor Dec 1 -15, 1982 7 Day Money Market @ 7.857% Salaries, Labor Dec 16 -31, 1982 W T Federal for Dec 1982 W T State for Dec 1982 FICA Dues for Dec 1982 PERA Dues for Dec 1982 Dues for Jan 1983 Premium for Jan 1983 Account Ronald A Anderson Account James E McKnight Sales Tax Oct Nov Dec 1982 Phone,Telemeter Curuits, Bell -Boy Power, Gas, Lights Water Samples Work Comp Policy Bond Secretary & Clerk Printing Envelopes & Post Cards Principal & Interest G 0 Bond 1977 Shop Supplies Shop Supplies Lights Gasoline Tire Repair Antifreeze, Wipe Out, Chamois Braze Rods Shop Supplies Sand Limerock Snow Removal Backhoe & Bob Cat N 4th St Ditching N 4th St Brakes, Ford Washer Repair Yard Sign Uniforms There being no further business, on motion, meeting adjourned. Attest: Secretary $ 5,444.11 4,009.00 5,000.00 6,703.84 1,909.66 883.19 1,934.30 2,432.38 57.00 775.34 150.00 100.00 606.54 258.97 3,556.65 84.00 3,502.00 60.00 702.55 4,239.40 174.00 30.48 8.45 467.14 4.00 53.20 5.62 112.53 9.17 19.75 234.00 180.00 99.00 117.75 44.95 275.00 78.70 $44,322.67 Stillwater, Minnesota February 10, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday February 10, 1983 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was James McKnight. The minutes of the January 14, 1983 regulr meeting were read and approved. On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,039 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", the annual report for 1982 was approved as submitted. The secretary was instructed to transmit a copy of said report to the City Clerk as provided in Section 144 of the City Charter. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", the following part -time employee wages are effective January 1, 1983: Part -Time Office Meter Readers Yard Maintenance $4.75 per hour $6.50 per hour $6.50 per hour James McKnight's salary for 1983 will remain at $1672.00 per month. (See letter dated Fenruary 3, 1983). Dennis McKean's salary for 1983 was tabled until March 10, 1983. James McKnight was offered $25.00 per day effective January 1, 1983, when on call for answering the phone in his home. Alternatives to having phones at all will be discussed within 3 months. Jim McKnight will give Manager McKean his decision February 11, 1983. After discussion, the job description of Assistant to the Water Superintendant will be left as is. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable - January 31, 1983 - $30,199.11 2. Orleans Street improvement from Washington Avenue to County Road #5 was discussed. If the street is improved and side streets can be definiteley placed, main stubs will be paid by the Board. RESOLUTION NO. 1,039 Resolved by the Board of Water Commissioner, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1889 Northwestern State Bank, Stillwater Pay Roll No. 1890 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Postmaster, Stillwater Serco Laboratories Stillwater Book & Stationary Company City of Stillwater Thompson Hardware Company Croix Oil Company Stillwater Standard Vallet Auto Supply Inc Arrow Building Center Miller Excavating Inc City of St Paul, Water Utility Data Solutions Inc Bliss Plumbing & Heating Inc American Water Works Association H & I Wood Specialties Salaries, Labor Jan 1 -15, 1983 $ 3,230.12 Money- Market Passbook @ 8.555% 10,000.00 Salries, Labor Jan 16 -31, 1983 3,342.25 W T Federal for Jan 1983 1,768.88 W T State for Jan 1983 819.98 FICA Dues for Jan 1983 1,111.86 PERA Dues for Jan 1983 1,444.64 Dues for Feb 1983 57.00 Premium for Feb 1983 775.34 Account Ronald A Anderson 150.00 Account James E McKnight 100.00 Phones,Telemeter Circuits,Bell -Boy 258.97 Power, Gas, Lights 3,924.97 2500 Dbl Pst Cds & 1000 Envelopes 862.20 Water Samples 63.00 Office Supplies 19.95 Principal & Interst G 0 Bond 1977 4,108.13 Shop Supplies 111.41 Gasoline 262.89 Gasoline 52.65 Battery & Chains, Ford Truck 227.85 Cement Blocks 24.62 Backhoe & Limerock Oak Park School 210.00 Meter Repair 2" 156.88 Reprogram Billing Programs 125.00 Fittings 8.30 Research Foundation Contribution 48.00 Shop Charge 4" x 6' Post 15.00 Truck Utilities & Mfg Company Thane Hawkins Polar Chevrolet Waterous Company Leef Bros Inc Feed -Rite Controls Inc Water Products Company Goodin Company Tool Box 228.95 1983 Chev Pick -up 6,492.00 Hydrant Parts 21.08 Uniforms 68.80 Hydrofuosilicic Acid & Chlorine 683.56 6" x 16" Repair Clamp 91.02 Sprinkler System Material 1,138.94 $42,004.24 There being no futher business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota March 9, 1983 Regular Meeting: The regular meeting of the Board of Water Comm issioners was held on Wednesday, March 9, 1983 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the February 10, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1.040 was approved for payment. On motion of Conu«issioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Dennis McKean's salary for 1983 is set at $2,281.00 per month. After much discussion, concerning private lines, the Board agreed in principal to finance the replacement of lines. Details and agreements will be worked out at the April meeting. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable - February 28,1983 - $22,212.36. 2. Christmas party - December 10, 1983 - Oak Glen Clubhouse. RESOLUTION NO. 1,040 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1891 Pay Roll No. 1892 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Dennis McKean, Secretary Serco Laboratories Time Insurance Company Greater Metro Agency The Croixside Press City of Stillwater Thompson Hardware Company Tom Thumb Food Markets Arrow Building Center Miller Excavating Inc Schwantes Service Yocum Oil Company J B Gannons Minneso *i Fire Supply Inc Stillwater Motor Company Short, Elliott, Hendrickson Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Feb 1 -15, 1983 Salaries, Labor Feb 16 -28, 1983 W T Federal for Feb 1983 W T State for Feb 1983 FICA Dues for Feb 1983 PERA Dues for Feb 1983 Dues for March 1983 Premium for March 1983 Account Ronald A Anderson Account James E McKnight Phones,Telemeter Circuits,Bell -Boy Power, Gas, Lights Sundry Expense Water Samples Group Life Premium Compensation Audit Report Envelopes & Double Post Cards Principal & Interest G 0 Bond 1977 Paint & Shop Supplies Gasoline Paint & Shop Supplies 4 yds Limerock Office Furnace & Thermostadt 218 gals. Fuel Oil for Diesel Lettering 2 Chev Trucks Recharge Fire Extinguisher Repair Ford Truck Wall Map Deerpath & Oak Glen Hydrofluosilicic Acid & Chlorine Uniforms Repair Clamp and Fittings 30 - 3/4" & 6 - 1" Meters There being no further business, on motion, meeting adjourned. Attest: $ 3,389.39 3,086.27 1,733.97 807.49 1,121.42 1,409.43 57.00 775.34 150.00 100.00 261.41 3,719.14 157.57 84.00 108.00 303.00 171.95 4,108.13 183.32 358.01 124.38 24.00 230.38 250.48 172.00 10.00 474.93 1,280.06 420.45 49.10 210.30 1,514.33 $26,745.25 Secretary y Stillwater, Minnesota April 19, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesay, April 19, 1983 at 7:30 A.M. This meeting was postponed from April 14th due to a snowstorm. All Commissioners were present. President Andrewsen presiding. Also present was Nile Kriesel. The minutes of the March 9, 1983 regular meeting were read and approved. On motion of Commissione Jahnke, duly seconded by Coimuissioner Roepke, all voting "Aye ", Resolution No. 1,041 was approved for payment. After discussion, Commissioner Jahnke offered the following resolution and moved its adoption: RESOLUTION NO. 1,042 RESOLUTION ESTABLISHING ASSESSMENT POLICY FOR PRIVATE LINE RENEWAL BE IT RESOLVED, by the Board of Water Commissioners of the City of Stillwater as follows: 1) The Board of Water Commissioners, hereinafter referred to as the "Board" have determined that it is in the public interest to promote the replacement' of certain private water lines with copper water pipe and that as an incentive to certain owners to encourage this replacement, it would be in the best interests of the City of Stillwater to assist certain owners in the financing of these water line replacements by agreeing to finance the cost of the replace- ment for a three year period. 2) That the eligibility of owners for this assistance shall be determined on a case -by -case basis, however, where individual single services are existing, the eligibility of the owner for this assistance shall not include the cost of any work done past the owner's existing curb stop. Where more than one owner is serviced by a common pipe, the owners serviced by this common pipe may be eligible upon a showing that the public interest would be served by assisting the replacement of the common private pipe on private property, however, in this instance each owner shall be eligible for assistance with financing the cost of construction to a point where the private service pipe enters the owner's individual curb stop. Owners shall not be eligible for this assistance where a common service pipe runs through the home of an adjacent owner or in any instance where because of the difficulty of assigning cost sharing or because of the extensive costs of the construction, the replacement appears in the sole discretion of the Board, to be a purely private problem shared between owners that is best handled without the intervention of the government. 3) In each case, to be eligible, the owner or owners will agree upon a contractor that is licensed by the City of Stillwater, and the owner will then secure a bid for the cost of the work. This bid must be approved in writing by the Board. The bid shall not be approved by the Board or any work autnorizea, until the owner or in the case of multiple owners, all owners involved agree upon the share of cost to be borne by each owner. 4) Upon presentation of proper lien waivers, and approval of the work by the Board or its authorized designee, payment will be made directly from the Board to the contractor doing the work. 5) In no event shall a contract be approved by the Board or the Board agree to assist in the financing of the work until an agreement is signed between each owner and the Board, wherein each owner agrees that the amount of assistance advanced by the Board shall be repaid by each owner in three annual installments at an interest rate that is determined by the Board, from time to time to be reasonable. Although the interest rate may be changed by the Board from time to time, the interest rate chosen by the Board in the case of each owner shall be effective until all sums advanced by the Board have been repaid. The agreement shall also provide for a method of billing each owner for their yearly installment and in the event of default, that the unpaid balance of the cost advanced may be spread by the Board as an assessment for local improvement and levied against the property of the owner and may be a lien against the property as in the case of any local assessment. The agreement shall also provide for a waiver of notice and hearing with regard to any challenge of legality of the procedure used by the Board. 6) The Board also reserves the right to from time -to -time modify the policies set forth in this agreement to take into account individual and peculiar differences between owners when such a modification of policy appears to be in the public interest. Adopted by the Board of Water Commissioners this 19th day of April 1983. at an interest rate of ten 10 %. BOARD OF WATER COMMISSIONERS: Bye / 2 Attest: President c etary Commissioner Roepke duly seconded the motion, and upon vote being taken thereon, all present voting in favor thereof, and none voted against same, whereupon said resolution was declared passed and adopted, and was signed by the President whose signature was attested by the Secretary. Manager McKean explained to the Board how the high system will serve the area mainly North of Wilkin Street. By installing a check valve at Fourth and Wilkin Streets and splitting the watermain at Wilkin and William Streets intersection, the entire area (North of Wilkin) will have an additional 25 lbs. of water pressure. The higher water pressure system should be operational this summer and cost approximately $4,000.00. After discussion, the Board agreed not to replace the old fountain at Chestnut and Main Streets. As a matter of record, the following items were discussed with no action taken: 1. 1st quarter budget copies were distributed to the Board. 2. December 8, 1982 Minnesota Department of Heatth survey rated our water system at 91.5. 3. Accounts receivable - March 31, 1983 - $16,001.68 RESOLUTION NO. 1,041 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants oredered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1893 Pay Roll No. 1894 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shiel of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Serco Laboratories Stillwater Insurance Agency Stillwater Book & Stationary Comapny City of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Inc Bob's South Hill Mobil Valley Auto Supply Inc Arrow Building Center John Ibarra Miller Excavating Inc Junker Landscaping May's Appliance Repair Cemstone Products Company Waterous Company Inc Short, Elliott, Hendrickson Inc Leef Bros Inc There being no further business, on Attest: Salaries, Labor March 1 -15, 1983 Salaries, Labor March 16 -31, 1983 W T Federal for March 1983 W T State for March 1983 FICA Dues for March 1983 PERA Dues for March 1983 Dues for April 1983 Premium for April 1983 Account Ronald A Anderson Account James E McKnight Sales Tax Jan Feb March 1983 Phones, Telelmeter Circuits, Power, Gas, Lights Water Samples Truck Endorsement Office Supplies Principal & Interest G 0 Bond Shop Supplies Fittings Gasoline Oil Change '80 Chev Shop Supplies Pegboard Refund Water Bill (Overpayment) Backhoe & Limerock 4th @ Oak Backhoe 2 Jobs Thermo Coupling Wilkin St 3/4" Rock 2 - 18" Pacer Extentions Watermain Map Updates Uniforms $ 3,879.52 3,955.16 2,162.65 984.20 1,206.58 1,593.62 57.00 775.34 150.00 100.00 517.33 Bell -Boy 260.93 3,356.62 84.00 51.00 19.88 1977 4,108.13 38.59 17.05 306.41 13.75 13.33 10.94 73.50 228.00 320.00 35.50 6.24 300.00 953.51 88.50 $25,667.28 motion, meeting adjourned,. Secretary Stillwater, Minnesota May 12, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 12, 1983 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the April 19, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1,043 was approved for payment. The Board instructed Secretary McKean to send a letter to Mayor Peterson, requesting Don Jahnke's reappointment to the Board of Water Commissioners. On Manager McKean's recommendation, the Board agreed not to hire Triangle Engineering, Inc. to study ways of reducing pumping costs. The concensus was a number of things could be done ourselves and watch for the results. The cost of this proposed study was $3,600.00. The Board was advised that accounts receivable, April 30, 1983 were $29,355.17. Also that (196) shut -off notices were mailed may 6th, totaling over $12,300.00. RESOLUTION NO. 1,043 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1895 Salaries, Labor April 1 -15, 1983 Pay Roll No. 1896 Salaries, Labor April 16 -31, 1983 First National Bank, Stillwater W T Federal for April 1983 Commissioner of Revenue W T State fro April 1983 State Treasurer, Soc Sec Contrib Fund FICA Dues for April 1983 State Treasurer PERA Dues for April 1983 Financial Secretary, Local #49 Dues for May 1983 Blue Cross & Blue Shield of Minnesota Premium for May 1983 State Capitol Credit Union Account Ronald A Anderson First National Bank, Stillwater Account James E McKnight Northwestern Bell Telephone Company Phones,Telemeter Circuits,Bell -Boy Northern States Power Company Power, Gas, Lights Postmaster, Stillwater 2500 Dbl & 7500 Sgl Post Cards Serco Laboratories Water Samples Stillwater Book & Stationery Comapny City of Stillwater Thompson Hardware Company Bob's South Hill Mobil Station Valley Auto Supply Inc Peaslee Plumbing & Heating Company Brochman Blacktopping Jacob Jackson & Son Air Power Equipment Corp Fox Valley Marking Systems Fred's Tire Company Thane Hawkins Chevrolet Inc Action Rentals R E Mooney & Associates Short, Elliott, Hendrickson Inc North Star Concrete Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Shop Supplies Refund WAC Acct # 21 -820 Blacktop 2 Jobs Curb Gutter & Sidewalk N Second St Cement Points Paint 4 Tires 1980 Chev Maintenance 1983 Chev Zyd Cement N 4th St Solenoid Pilot, Olive St Watermain Base Map Update Check Valve Manhole N 4th St Hydrofluosilicic Acid & Chlorine Uniforms Corps, Saddles & Couplings 2 - 8" Valve & Meters There being no further business, on motion, meeting adjourned. $ 3,362.98 3,240.35 1,870.75 835.47 1,154.66 1,450.73 57.00 775.34 150.00 100.00 281.23 3,465.51 1,625.00 84.00 2.92 4,108.13 24.98 275.23 42.36 250.00 305.00 258.00 92.54 51.95 286.00 29.45 30.00 179.00 249.94 1,981.70 505.15 63.80 288.81 1,880.85 $29,358.83 Attest: Secretary Stillwater, Minnesota. June 9, 1983 Regular Meeting: The regular meeti ng of the Board of Water Commissioners was held on Thursday, June 9, 1983 at 7:30 A.M. Commissioners Andrewsen and Jahnke present. Commissioner Roepke absent. President Andrewsen presiding. Also present was City Attorney David Magnuson. The minutes of the May 12, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye Resolution No. 1,044 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye the Board will continue with the same phone coverage in Jim McKnight's house through 1983. Manager McKean and Jim McKnight were instructed to log all calls taken at home through 1983, before the Board decides how to proceed with the Fire Department extension phone. Manager McKean will check with the phone company of ways to have phone at the Fire Department automated. City Attorney Magnuson explained various ways of collecting a repair bill f or a service installed in the street for Robert Anderson, 1920 N Broadway. The total repair bill was $1,248.64, billed in March and April 1982. After discussion, the Board decided to authorize City Attorney Magnuson to reach an agreement with Anderson's attorney rather than to sue for judgement at this point. As a matter of record, the following items were discussed with no action taken: " 1. North of Wilkin Street, June 1, 1983, was switched to the High Water System. Very few reports .of colored water were received, system operating fine at this time. 2. Accounts receivable - May 31, 1983 - $12,419.78. This figure is $4,300.00 less than last year. RESOLUTION NO. 1,044 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Norwest Bank Pay Roll No. 1897 Pay Roll No. 1898 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contirb Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Dennis McHean, Secretary Serco Laboratories Feed -Rite Controls Inc Stillwater Book & Stationery Co Inc Time Insurance Company The Croixside Press City of Stillwater Thompson Hardware Company Erickson Post Inc Bob's South Hill Mobil Valley Auto Supply Inc Arrow Building Center Del's Sharpening Service Kremer Spring & Alignment Inc Rose Floral & Greenhouse Bryan Rock Products Inc Brochman Blacktopping Reliance Electric Motors Air Power Equipment Comapny Autocon Industries Inc Jacob Jackson & Son R E Mooney & Associates LaVenture Crane & Rigging Inc St Croix Excavating Action Rentals Leef Bros Inc North Star Water Works Products Water Products Company Goodin Company Invest. Money- Market @ 8.04% Salaries, Labor May 1-15,1983 Salaries, Labor May 16 -31, 1983 WT Federal for May 1983 WT State for May 1983 FICA Dues for May 1983 PERA Dues for May 1983 Dues for June 1983 Premium for June 1983 Account Ronald A Anderson Account James E McKnight Phones,Telemeter Circuits,Bell -Boy Power, Gas, Lights Sundry Expense Water Samples Water Samples Index Cards Group Life Policy Printing Double Post Cards Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Brakes 1982 Chev Batteries 2 Doors for Pump Houses Repairs to Riding Lawnmower Repair Leaf Spring, Ford Truck Flowers for Pumphouses 30.05 Tons Limerock Blacktop 4 Jobs Rewind Third Street Motor Compressor Repair & 100' Hose Service on Telemetering System Cement Work, Everett Dr. Check Valve N 4th Street Setting Manhole N 4th Street Backhoe & Labor N 4th Street Cement Uniforms Curb Box Lids Fittings & Hydrant Extensions Curb Stops & Fittings There being no further business, on motion, meeting adjourned. Attest: $10,000.00 3,488.37 4,028.36 2,022.81 912.50 1,169.08 1,571.68 57.00 775.34 150.00 100.00 260.93 2,936.84 294.25 84.00 60.00 22.30 108.00 96.35 4,108.13 62.76 274.00 62.70 54.80 502.72 183.25 40.00 122.80 100.09 940.00 1,285.00 321.34 277.60 107.00 1,323.88 400.00 720.00 74.50 83.50 26.82 1,961.41 223.57 $41,393.68 Secretary Stillwater, Minnesota July 8, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 8, 1983 at 7:00 A.M. All Coumiiissioners were present. President Andrewsen presiding. Also present was Nile Kriesel. The minutes of the June 9, 1983 regular meeting were read and approved. On motion of Commissioner Roepke, duly seconded by Coimuissioner Jahnke, all voting "Aye ", the Secretary was instructed to cast an unanimous ballot for Morrie Andrewsen as President and Donald Jahnke as Vice - President of the Board of Water Commissioners effective July 8, 1983. The offices and appointments of Board members now stand as follows: President Vice - President Member Morrie Andrewsen Donald Jahnke Alfred Roepke Appointment expires June 30, 1985 Appointment expires June 30, 1986 Appointment expires June 30, 1984 On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,045 was approved for payment. The Board acknowledged receipt of a letter from Warren Murphy, dated July 8, 1983, pertaining to a watermain extention, hydrant and service to his home. He indicates a concern with his total payment of hydrant, WAC charge, and meter rental. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, both voting "Aye ", Commissioner Andrewsen discenting, Manager McKean was instructed to send Warren Murphy a letter stating the Board's policies concerning the above mentioned items. A copy of the letter will be sent to Nile Kriesel, City of Stillwater. After much discussion, on motion of Commissioner Roepke, duly seconded by Commissioner Andrewsen, both vofing "Aye ", Commissioner Jahnke voting "Nay ", Manager McKean will continue using a prepared list of contractors as a courtesy to customers in need of service work. Manager McKean advised the Board he was unable to contact City Attorney Magnuson about the status of negotiations involving Robert Anderson's attorney and himself. As a matter of record the following items were discussed with no action taken: 1. 2nd quarter budget copies were distributed to the Board. 2. 1982 auditor's reports were distributed to the Board. 3. June 16th shut -down at Olive Street Stattion because of colored water, was tested June 21st by Norm Hendrickson of S.E.H. Inc. and found results negative, also June 21st pump was put back on line. We believe a thunderstorm caused water to disclor for a short time. 4. Accounts receivable - June 30, 1983 - $11,438.52. This figure is $1,400.00 less than last year. Pay Roll No. 1899 Pay Roll No. 1900 RESOLUTION N0. 1,045 Resolved by the Board of Water Commissioner, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Salaries, Labor June 1 -15, 1983 Salaries, Labor June 16 -30, 1983 (Includes Certificte Checks) W T Federal for June 1983 W T State for June 1983 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund FICA Dues for June 1983 State Treasurer PERA Dues for June 1983 Financial Secretary, Local #49 Dues for July 1983 Blue Cross & Blue Shield of Minnesota Premium for July 1983 State Capitol Credit Union Account Ronald A Anderson First National Bank, Stillwater Account James E McKnight Couuuissioner of Revenue Sales Tax April, May, & June 1983 Northwestern Bell Telephone Phones, Telemeter Circuits, Bell -Boy Northern States Power Company Power, Gas, Lights Stillwater Book & Stationary Company Office Supplies The Croixside Press Printing Post Cards & Returns City of Stillwater Principal & Interest G 0 Bond 1977 Hardware Hank Door Latch & Bumper Stillwater Standard Gasoline Arrow Building Center DeLaHunt Voto & Company Inc Rose Floral & Greenhouse Bryan Rock Products Inc Cemstone Products Inc Miller Excavating Inc Junker Landscaping Brochman Blacktopping Les Ritter Ditching Del's Sharpening Service Kern - Anderson Hagen Systems Inc Greeder Electric Company R E Mooney & Associates Century Laboratories Shop Supplies 1982 Audit 2 Hanging Baskets 31/2 Ton Limerock 3 Ton 14" Rock Backhoe 2 Jobs Backhoe Sand & Dirt 5 Jobs Blacktop 6 Jobs Ditching E Wilkin St Repair Riding Lawnmower 10 Yards Sod Maintenance Agreement L -3000 3rd St Motor Repair & Ballast Solenoid Valve Olive St Soap $ 4,232.55 4,910.43 1,804.73 974.43 1,292.16 1,637.85 57.00 775.34 150.00 100.00 642.30 263.93 3,465.33 34.27 440.10 4,108.10 3.28 413.15 25.58 2,986.00 20.00 4.46 18.54 445.10 1,190.00 675.00 130.50 26.20 4.00 884.00 254.70 178.59 53.31 Munitech Inc Zack's Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Meter Parts Sr High 4 Brooms Pump Repair, Acid & Chlorine Uniforms Corps, Curb Stops, & Saddles Meters & Fittings There being no further business, on motion, meeting adjourned. Attest: 79.59 68.40 536.10 58.80 760.65 1,837.25 $35,541.72 Stillwater_, Minnesota August 11, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 11, 1983 at 7:00 A.M. Commissioners Andrewsen and Roepke present. Commissioner Jahnke absent. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the July 8, 1983 regular meeting were read and approved. On motion of Commissioner Roepke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,046 was approved for payment. Ronald Anderson briefly explained his request for a leave of absence if he becomes a National Trustee of the Catholic Order of Foresters. After discussion, on motion of Commissioner Roepke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Ronald A Anderson was granted a leave of absence, without renumeration, for approximately two (2) days per month for at least a four (4) year per4od, effective August 1984. Manager McKean advised the Board, City Attorney Magnuson was on vacation, so no word of negotiations with Bob Anderson's attorney have been received. Warren Murphy's (1 ") meter was removed July 25, 1983 and credited to his account, it was replaced with a standard sized meter. It is believed the concerns Murphy had are now resolved. It was reported to the Board that the fountain on Chestnut St. had been put in service July 11, 1983. This action resulted because of a call from Mayor Peterson, whom indicated the many benifits Stillwater will receive prior to Lumberjack Days. The Board will look at this matter again, prior to the 1984 budget meeting. Effective September 1, 1983, Blue Cross /Blue Shield premiums will increase (47 %) over existing year. Present single rate is $46.00, with an increase to $66.56 per month, family rate increases from $113.89 to $167.46 per month. A meeti n„ of all City employees with Blue Cross/ Blue Shield representatives will be held August 23, 1983 at City Hall, to expl&n various ways of reducying premiums. As a matter of record, the following items were discussed, with no action taken: 1. Manager McKean met with Fire Department volunteers, July 12th, to discuss the three (3) pressure zones and available hydrants when filling tanker. 2. July 16th, no water in Dutchtown because of an air compressor continuously running at the Old Prison site. This problem is being resolved by Maple Island. 3. Proposed Inter.lachen. Hills addition well site believed not a desirable location at this time. We will look at this site as well as others at a later date. 4. Ken Seefert's request to dig for the Water Department was tabled at this time. 5. Accounts receivable - July 31, 1983 - $28,069.76. RESOLUTION NO. 1,046 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1901 Cosmopolitan State Bank Pay Roll No. 1902 First National Bank, Stillwater Salaries, Labor July 1 -15, 1983 6 mo Monney- Market @ 9.62% Salaries, Labor July 16 -31, 1983 W T Federal for July 1983 $ 4,053.66 10,000.00 4,015.72 1,745.31 Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Crdit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Feed -Rite Controls Inc Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Croix Oil Company Valley Auto Supply Inc Arrow Building Center Del's Lawn & Log Kern - Anderson Cemstone Products Company Bryan Rock Products Inc Miller Excavating Inc Action Rental Inc Hagen Systems Inc APS Supplies Norwiss Nursery Thane Hawkins Polar Chevrolet Sheldon Epstein Company Conn -Co Shoe Store Air Power Equipment Company Autocon Industries Inc Hooley's TV & Appliance Company Industrial Utilities Inc Leef Bros Inc Water Products Company Goodin Company W T State for July 1983 FICA Dues for July 1983 PERA Dues for July 1983 Dues for August 1983 Premium for August 1983 Account Ronald A Anderson Account James E McKnight Phones,Telemeter Circuits,Bell -Boy Power, Gas, Lights Water Samples Calculator & Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Planters Gasoline Batteries 2 x 4's Riding Lawnmower Sod Hydrant Rock Crushed Rock Backhoe 3 Jobs Red Rock & Concrete Ribbons for Billing. Machine Cds, Tabs, Ribbons for Addressograph Shrubs for #9 Station Grease & Oil 1983 Truck Torch Kit 3 pr Work Boots Repair Compressor 40% to City Adjust Pump Settings, Middle System 10,000 BTU Air Conditioner Assess. Bill Giossi & Cut Tap Uniforms 6 Hydrants & Valves Pipe Fittings There being no further business, on motion, meeting adjourned. // $ 957.46 1,163.18 1,291.44 57.00 775.34 150.00 100.00 263.13 3,709.13 60.00 176.21 4,108.13 273.25 48.83 239.34 13.37 15.08 1,000.00 2.00 27.58 78.65 489.00 127.00 43.87 75.99 125.40 21.95 34.95 144.97 1,034.67 187.00 450.00 1,483.00 59.70 5,398.42 84.58 $44,084.31 Attest: Secretary Stillwater, Minnesota September 8, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 8, 1983 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the August 11, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1,047 was approved for payment. The Board acknowledged receipt of a letter dated August 18, 1983, from the International Union of Operating Engineers, Local #49. Secretary McKean was instructed to invite Ron Anderson and Tim Conners, the representative of Local #49, to the October 13, 1983 meeting to further discuss wage increases for 1984. The Board inspected the sagged concrete floor at Station No. 9. Manager McKean advised the Board that our insurance adjuster and an engineer from S.E.H. Inc., have yet to see the problem. The chlorine injector broke and partially flooded the chemical room in mid- August. Manager McKean advised the Board that the City Council is reveiwing Blue Cross /Blue Shield's "Aware and No- Fault" programs, thus reducing our hospitalization premiums. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - August 31, 1983 - $16,837.53. This figure is approximately $1,900.00 less than last year. 2. Still no settlement between City Attorney Magnuson and John Rhineberger, Robert Anderson's attorney, regarding Anderson's repair bill. /A RESOLUTION NO. 1,047 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Postmaster, Stillwater Pay Roll No. 1903 A E S Systems Pay Roll No. 1904 First National Bank, Stillwater Commissioner Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank Stillwater Northwestern Bell Telephone Company Northern State Power Company Dennis McKean, Secretary Feed -Rite Controls Inc Time Insurance Company Stillwater Insurance Agency The Croixside Press City of Stillwater Tom Thumb Food Markets Valley Auto Supply Inc Arrow Building Center Junker Landscaping Shafer Contracting Company Comm of Employee Relations, Revolving Fund R L Polk Company Millipore Corporation Graphic Controls Corporation Flaherty Equipment Corporation Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company 2400 Double Post Cards Salaries, Labor Aug 1 -15, 1983 Addressograph Frames & Plates Salaries, Labor Aug 16 -31, 1983 W T Federal for August 1983 W T State for August 1983 FICA Dues for August 1983 PERA Dues for August 1983 Dues for September 1983 Premium for September 1983 Account Ronald A Anderson Account James E McKnight Phones,Telemeter Circuits,Bell -Boy Power, Gas, Lights Sundry Expense Water Samples Group Life Policy Wkers Comp & Liab Ins Annual Prem Printing 2400 Dbl Post Cds Principal & Interest G 0 Bond 1977 Gasoline Oil & Floor Dry Paint & Shop Supplies Assessment, Samuelson & Norton Repair Leak @ Corp on Third St Quarterly Wage Report Cost 1983 City Directory Water Sample Supplies Bristol charts Hub for Generator Acid & Chlorine Uniforms Main Valves & Hydrant Extensions Corps, Meters, & Fittings There being no further business, on motion meeting adjourned. ��.AtLLL'L��t Secretary Attest: $ 624.00 3,666.83 475.79 3,952.72 1,736.85 940.57 1,194.84 1,309.29 57.00 1,010.14 150.00 100.00 260.20 4,496.30 275.00 60.00 108.00 9,538.00 96.35 4,108.13 231.10 23.18 101.22 1,500.00 1,027.50 5.34 62.00 128.58 158.55 26.17 937.60 75.75 1,709.33 1,839.98 $41,986.31 Stillwater, Minnesota October 13, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 13, 1983 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ron Anderson and Tim Conners, representative of Local #49. The minutes of the September 8, 1983 regular meeting were read and approved. On motion of Commissioners Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1,048 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Secetary McKean was instructed to send a letter to City Attorney Magnuson authorizing him to file legal action against Robert Anderson, 1920 North Broadway, Stillwater for a delinquent repair bill in the amount of $1,248.64. The Board of Water Commissioners acknowledged receipt of a letter dated September 18, 1983 from Ralph Green, 703 West Wilkin Street. Mr Green wants to purchase a 15' strip of land along the East side of our Wilkin Street property, for an addition to his house. However, the deed to the property has a reverter clause, which means the City cannot sell the property, it can only revert back to the original owner or his heirs. City Attorney Magnuson is attempting to have this clause recinded. Mr Green will be notified of progress in negotiations. After Ron Anderson and Tim Conners explained their views of wages for 1984, the Board decided to wait before they would present a counter - proposal. Manager McKean was instructed to send a letter of a counter - proposal to Ron Anderson and Tim Conners when the Board decides on an offer and then set a meeting date. As a matter of record, the following items were discussed, with no action taken: 1. A settlement of $400.00 has been received from our insurance carrier for Station #9 floor. The floor had sa: - -d from water damage. 2. Third quarter budget copies were distributed to the Board members. 3. Accounts receivable - September 30, 1983 - $14,514.63. 4. The City's Finance Director, Betty Caruso, is expected to be named Treasurer of the City of Stillwater. Therefore she will become Ex- Officio Treasurer of the Board of Water Commissioners. Mrs Caruso will be invited to the November meeting. RESOLUTION NO. 1,048 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1905 Pay Roll No. 1906 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Postmaster, Stillwater Feed -Rite Controls Inc Stillwater Book & Stationery Company Stillwater Insurance Agency City of Stillwater Thompson Hardware Company Food -N -Fuel City of Stillwater Miller Excavating Inc Junker Landscaping St Croix Outfitters Brochman Blacktopping Action Rentals Rose Floral & Greenhouse Norman Kollander G W Olsen Construction Company Bill David Stump Removal Autocon Industries Inc Cleveland Cotton Products Bryan Rock Products Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Sept 1 -15, 1983 Salaries, Labor Sept 16 -30, 1983 W T Federal for Sept 1983 W T State for Sept 1983 FICA Dues for Sept 1983 PERA Dues for Sept 1983 Dues for Oct 1983 Premium for Oct 1983 Account, Ronald A Anderson Account, James E McKnight Sales Tax July Aug Sept 1983 Phones, Telemeter Circuits, Bell -Boy Power, Gas, Lights 1,500 Envelopes Water Samples Office Supplies Add Wkers Comp Premium Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Final Assess Ownen St Stubs (2) Main Breaks, Backhoe & Fill (2) Jobs Backhoe 12 Water Dept Caps Blacktop (6) Holes Concrete Burlington Hydrant Jesse Funeral Oversize (3) 6" Valves Repair Fountain @ Post Office Park Remove Stump @ Owne Street Repair Lily Lake System Controls Wiping Rags Limerock Floride Pump & Injector Uniforms 8" Clamps, Corps, & Valves HTH, Meters, Valves, SLeeves There being no further business, on motion meeting adjourned. Attest: Secretary i� $ 4,217.68 4,063.32 1,786.94 973.83 1,184.74 1,285.42 57.00 1,064.06 150.00 100.00 979.63 245.92 4,061.82 319.05 60.00 7.85 92.00 4,108.13 207.95 349.98 527.85 680.00 260.00 78.00 565.00 42.00 37.10 60.00 347.95 35.00 432.25 253.90 59.84 1,510.65 60.60 653.27 1,295.60 $32,214.33 Zee' Stillwater, Minnesota November 10, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 10, 1983 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Betty Caruso, Finance Director of Stillwater. The minutes of the October 13, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye", /r Resolution No. 1,049 was approved for payment. Betty Caruso was welcomed as the Board of Water Commissioner's ex- officio Treasurer. Manager McKean explained the status of legal action against Robert Anderson and recinding Wilkin Street property reverter clause. According to City Attorney Magnuson both situations will take at least six (6) months from now. After discussion, the Board took no action on either union or non -union personnel wages for 1984. Manager McKean will bring up the subject again at the December meeting. As a matter of record, the following items were discussed, with no action taken: 1. 167 shut -off notices were mailed November 7th, amounting to over $9,000.00. 2. Accounts receivable - October 31, 1983 - $27,896.17. This figure is $23,000.00 less than last year and the lowest since 1978. 3. Three (3) fireproof files and one (1) map file have been purchased for the office. RESOLUTION NO. 1,049 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1907 Norwest Bank, Stillwater Pay Roll No. 1908 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Company Stillwater Insurance Agency City of Stillwater Thompson Hardware Company Bob's South Hill Mobil Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Cemstone Products Company Action Rentals Riverwood Homes Schwantes Service Hooley's T V & Appliance Viking Industrial Center Feed -Rite Controls Inc Leef Bros Inc WAter Products Company Goodin Company Salaries, Labor Oct 1 -15, 1983 Invest Money- Market P B @ 8.16% Salaries, Labor Oct 16 -31, 1983 W T Federal for Oct 1983 W T State for Oct 1983 FICA Dues for Oct 1983 PERA Dues for Oct 1983 Dues for Nov 1983 Premium for Nov 1983 Account, Ronald A Anderson $ 3,530.30 30,000.00 3,754.55 1,658.63 905.32 1,153.26 1,270.58 57.00 1,037.10 150.00 Account, James E McKnight 100.00 Phones, Telemeter Circuits, Bell -Boy 204.44 Power, Gas, Lights 3,055.34 8000 Sgl & 2400 Dbl Post Cards 1,664.00 Office Supplies 32.05 Work Comp & Special Peril Audit 262.00 Principal & Interest G 0 Bond 1977 4,108.13 Ladder & Shop Supplies 199.78 Gasoline 258.17 Shop Supplies 48.11 18" Stakes & Shop Supplies 30.85 Backhoe, S Greeley St 50.00 14" Rock 16.89 1 yd Concrete 52.00 WAC & Meter Refund 350.00 Starting 3 Heaters 72.50 60 Indicator Bulbs 270.00 2 dz Chore Gloves & Safety Tape 78.10 Acid, Chlorine & Water Samples 776.92 Uniforms 60.60 Hydrant Flags & Repair Kits 410.64 30 - 5/8" Meters 908.46 $56,525.72 There being no further business, on motion, meeting adjourned.) / tiLI,tb Attest: Secreta y Stillwater, Minnesota December 8, 1983 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 8, 1983 at 12:00 P.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Ronald Anderson. The minutes of the November 10, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1.050 was approved for payment. On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", Betty Caruso, ex- officio Treasurer of the Board of Water Commissioners, will be compensated $5.00 per meeting attended effective January 1, 1984. After much discussion concerning wages for union personnel in 1984, the Board reaffirmed their offer of $.25 per hour, but adopted a wait and see attitude. Discussion will continue at January's meeting. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", experienced meter readers will receive $6.85 per hour, yard maintenance man will receive $6.85 per hour, and part -time office help will receive $5.00 per hour, effective January 1, 1984. The Board tabled proposed increases for Jim McKnight and Dennis McKean. The Board received the proposed budget for 1984. At present, a 10.5% increase in revenue is expected, along with a 4.6% increase in operating expenses. Capital outlay items are expected to reach $34,450.00 for 1984. As a matter of record the following items were discussed with no action taken: 1. Copies of phone call logs taken by Jim McKnight and Dennis McKean were distributed. 2. Damage to Leonard Schrade's truck while reading meters November 23rd at Washington School was discussed. If hit and run driver cannot be found in a few months, the Board will be advised. 3. Accounts receivable - November 30, 1983 - $13,704.53. This is the lowest November figure since 1977. RESOLUTION NO. 1,050 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are. hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Pay Roll No. 1909 Pay Roll No. 1910 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Stillwater Book & Stationery Company Time Insurance Company City of Stillwater Thompson Hardware Company Hardware Hank Store Erickson Post Inc Valley Auto Supply Inc Yocum Oil Company Schwantes Service Cemstone Products Inc Junker Landscaping Brochman Blackropping Nile Kriesel W S Darley Company S & T Office Products Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Nov 1 -15, 1983 Salaries, Labor Nov 16 -30, 1983 W T Federal for Nov 1983 W T State for Nov 1983 FICA Dues for Nov 1983 PERA Dues for Nov 1983 Dues for Dec 1983 Premium for Dec 1983 Account, Ronald A Anderson Account, James E McKnight Phones, Telemeter Circuits, Bell Boy Power, Gas, Lights Office Supplies Group Life Premium Principal & Interest G 0 Bond 1977 100' Tapes & Shop Supplies Window Plastic & Air Cond Cover Gasoline Paint, Oil & Truck Supplies 59.4 Gals #3 Fuel Oil Heater, Larel Street Reservoir Cement & Class #5 S Greeley Street Assessments, N Broadway Blacktop 2 Jobs Two Meeting in 1983 5 Meter Reading Books & Sheets 3 Fire Proof Files & Map File Water Samples Uniforms Curb Stops & Repair Lids 1" Meters & Shop Supplies There being no further business, on motion, meeting adjourned. Attest: Secretary $ 3,689.04 3,687.92 1,722.25 931.50 1,190.48 1,298.12 57.00 1,037.10 150.00 100.00 239.67 2,320.02 15.91 108.00 4,108.13 101.41 18.64 239.72 127.97 83.16 59.97 265.42 1,550.00 390.00 10.00 65.28 1,450.00 60.00 112.25 675.05 647.08 $26,511.09 Stillwater, Minnesota January 12, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 12, 1984 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. /6 Also present were City Attorney Magnuson and Ronald Anderson. The minutes of the December 8, 1983 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1,051 was approved for payment. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", the proposed 1984 budget was adopted. Afetr discussion, the Board agreed to wait until the City and the (MAMA) group of cities have settled before they continue negotiating with union employees of Local #49. Also tabled were proposed increases for Jim McKnight and Dennis McKean. City Attorney Magnuson advised the Board he is prepared to file suit against Robert Anderson, 1920 North Broadway, for a $1,248.64 delinquent reapir bill. Much discussion followed, the concensus being the Board had a good case. The Board reaffirmed their earlier order to proceed with action. City Attorney Magnuson also advised the Board he is still working on recinding the reverter clause attached to our Wilkin Street property. He would not put a time on his success or failure to accomplish same. As a matter of record the following items were discussed with no action taken: 1. 1983 - 4th quarter budget copies were distributed. Generally speaking revenues and expenses were maintained. 2. Accounts receivable - December 31, 1983 - $6,445.23. This is the lowest figure since 1959, possibly the lowest ever. RESOLUTION NO. 1,051 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts viz: Salaries, Labor Long. 12 mo. $ 6,129.34 Salaries, Labor Dec 1 -15, 1983 4,331.74 Salaries, Labor Dec 16 -31, 1983 7,228.34 (includes unused sick leave) WT Federal for Dec 1983 WT State for Dec 1983 FICA Dues Dec 1983 PERA Dues for Dec 1983 Dues for Jan 1984 Account, McKean and Anderson Premium for Jan 1984 Account, Ronald Anderson Account, James McKnight Sales Tax Oct Nov & Dec 1983 Phones,Telemeter Circuits,Bell -Boy Power, Gas, Lights Sundry Expense Ribbons, Tapes Misc Printing Ledgers, Envelopes, Bills Bond for McKean and McKnight Principal & Interest G 0 Bond 1977 Paint, Torches, Batteries Gasoline Cross Chains & Misc Plastic, Office Windows Move Snow, Office & Stations Fill, Owen St Main Break 15 Month Water Sample Analysis Repair Pinon Seal Chev Truck 2500 Payable Checks Water Samples Uniforms 2 - 6" Clamps & Brass Fittings 1 Case Pipe Dope Pay Roll No. 1911 Pay Roll No. 1912 Pay Roll No. 1913 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Cont Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffrey, Hopwood Inc Blue Cross & Blue Shield of Minn State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Norhtwestern Bell Telephone Co Northern States Power Co Dennis McKean, Secretary Stillwater Book & Stationery Co The Croixside Press McGarry- Kearney Agency City of Stillwater Thompson Hardware Co Stillwater Standard Valley Auto Supply Inc Arrow Building Center Junker Landscaping Miller Excavating Inc Treasurer, State of Minn Health Stillwater Motor Co Burroughs Corporation Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company There being no further business, on motion, meeting adjourned. 1,924.59 1,034.14 2,106.22 2,682.13 57.00 30.00 1,037.10 150.00 100.00 934.27 252.59 3,333.84 239.52 66.70 822.55 60.00 4,108.10 178.53 468.83 71.39 16.43 490.00 75.70 270.13 40.13 643.48 60.00 60.60 394.38 31.99 $39,429.76 i.„404L Secretary Stillwater, Minnesota February 9, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 9, 1984 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Bruce Folz, planner and engineer. The minutes of the January 12, 1984 regular meeting were read and approved. On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye" Resolution No. 1,052 was approved for payment. Manager McKean reported that the annual report will be completed and distributed by the end of February. Bruce Folz explained a proposal to furnish water and sewer service to Lot 5, Block 1, Westphal Heights. This lot is not adjacent to existing watermain located in Stonebridge Trail. After much discussion, on motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", a 1" private water line will be allowed to service Lot 5, thru an easement, North from Stonebridge Tail watermain between Lots # and 4, Block 1, Westphal Heights. Three covenants are required in this motion, including only a single family house may be built on Lot 5, the private line service is recorded in abstract for owners knowledge, and the easement must be at least 20 feet wide. These requirements will be made known to the City Council and S.E.H. Inc. Manager McKean advised the Board that he had talked to Lee Johnson, President of the Stillwater Business and Professionel Women's Association, regarding availible funds to purchase and install a downtown public drinking fountain. Mrs. Johnson said her groupcould not take on another project this year. After some discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Manager McKean was instructed to purchase and install a fountain at the corner of Main and Chestnut Streets by this summer. The first choice of Commissioner Jahnke would be �,..� adjacont to St Croix Drug's building because of bus stop area and adjacent parking meters, also water fountains are proposed for Lowell Park this year. Nile Kriesle explained that the MAMA group of cities had arrived at a $.49 /hour proposed increase for heavy equipment operators and a $.53 /hour increase for light equipment operators. Mr. Kriesel expected the City Council to propose a $.58 /hour and $.55 /hour increase respectively to equipment operators for 1984. The Board didn't take any action at this time, but President Andrewsen indicated a special meeting could be held if both parties thought it was warranted before next months regular meeting. Jim McKnight's and Dennis McKean's salaries for 1984 were again tabled at this time. Manager McKean reported accounts receivable as of January 31, 1984 were $28,172.92. This figure is favorable with past years. RESOLUTION NO. 1.052 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1914 Pay Roll No. 1915 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Company .Salaries,`Labor Jan 1 -15, 1984 ,Salaries, Labor Jan 16 -31, 1984 W T Federal for Jan 1984 W T State for Jan 1984 FICA Dues for Jan 1984 PERA Dues for Jan 1984 Dues for Feb 1984 Account McKean & Anderson Premium for Feb 1984 Account Ronald A Anderson Account James E McKnight Phones, Telemeter Circuits, Bell -Boy Power, Gas, Lights 2100 Dbl Cards & 2000 Sgl Cards $ 3,675.71 4,028.99 1,801.64 993.33 1,251.59 1,332.37 57.00 30.00 1,037.10 150.00 100.00 253.71 3,764.86 806.00 Office Supplies 17.98 City.of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Valley Auto Supply Inc St Croix Excavating Miller Excavating State Treasurer American Water Works Association Theodore Wright Johnny's TV Master Services Heritage Ford Truck Utilities & Manufacturing Inc R E Mooney & Associates Feed -Rite Controls Inc Leef Bros Goodin Company Principal & Interest G 0 Bond 1977 Shop Supplies Tape, Faucet & Screws Gasoline Shop Supplies Backhoe, Morningside & Fifth Sand Water Appropriation Fee Dues Refund 30 Light Bulbs Down Tree, Olive Street Lens for Ford Truck Plow Repair, Ford Truck Flote Valve, Laurel Street Chlorine, Acid & Water Samples Uniforms and Floor Cleaner Meters & Sprinkler System Supplies $ 3,976.88 100.02 12.07 275.09 12.71 520.00 91.20 250.00 48.00 59.00 117.00 450.00 7.60 197.53 1,437.00 1 642.21 ' 123.50 2,372.90 $29,992.99 There being no further business, on motion meeting adjourned.--, / �� Attest: Secretary Stillwater, Minnesota March 8, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 8, 1984 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the February 9, 1984 regular meeting were read and approved. Ronald Anderson presented a new proposal to the Board for 1984 wages. It calls for a $.50 per hour merit pay schedule, payable to employee's with eight (8) years experience and does not include any increases in 1983 wage classifications. After discussion, the Board rejected this proposal and instructed Manager McKean to offer the employee's in writing a $.35 per hour increase fro 1984 and a $.30 per hour increase for 1985 for all classifications. A special meeting is availible to further discuss this proposal by the Board if the employee's desire one. Ronald Anderson informed the Board that he wishes to attend the National AWWA convention this year in Dallas. The Board tabled this request, they will consider this at next months regular meeting. Dennis McKean asked that an offer of $50.00 per month to him and $50.00 per month to James McKnight be held in abeyance until an agreement is reached with Local #49. On motion of Commissioner Jahnke, duly seconded by Commissioner Reopke, all voting "Aye ", Resolution No. 1,053 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", the annual report for 1983 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Section 144 of the City Charter. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable - February 29, 1984 - $21,121.16. 2. Doug Wahlquist is also interested in buying a strip of Wilkin Street property if and when the reverter clause can be recinded. 3. Talked briefly of buying phones for both lines as opposed to renting them from AT &T. It would take 16 months to recover investments if in -place phones were purchased. RESOLTUION NO. 1,053 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1916 Pay Roll No. 1917 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater North Western Bell Telephone Company AT & T Information Systems Northern States Power Company Stillwater Book & Stationery Co Inc The Croixside Press Time Insurance Company City of Stillwater Thompson Hardware Company Hardware Hank Store Croix Oil Company Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc St Croix Excavating Stillwater Motor Company Munitech Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Feb 1 -15, 1984 Salaries,Labor Feb 16 -29, 1984 WT Federal for Feb 1984 WT State for Feb 1984 FICA Dues for Feb 1984 PERA Dues for Feb 1984 Dues for March 1984 Account McKean & Anderson Premium for March 1984 Account Ronald A Anderson Account James McKnight Phones,Telemeter Circuits,Bell -Boy Phone Rental (2 mo) Power, Gas, Lights Office Supplies Printing Post Cards Group Life Premium Principal & Interest GO Bond 1977 Paint, Bolts & 2' Ladder Paint Supplies & Drill Bits Gasoline Oli 2 - 6' Step Ladders Limestone & Fill Drott Backhoe (3 jobs) Starter Repair 1982 Chev Hersey Meter Parts Water Samples Uniforms 2 - 6" Repair Clamps Meters, Parts, Sprinkler System There being no further business, on motion meeting adjourned $ 3,488.28 3,493.80 1,626.42 919.86 1,156.23 1,258.18 57,00 30.00 1,037.10 150.00 100.00 196.14 38.09 3,279.14 5.16 155.15 108.00 3,976.88 200.11 52.04 231.30 23.28 108.90 105.40 892.50 77.53 390.14 60.00 65.60 175.49 1,611.81 $25,069.53 Attest: Secretary Stillwater, Minnesota April 12, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 12, 1984 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald A Anderson and Tim Conners, representative of Local #49. The minutes of the March 8, 1984 regular meeting were read and approved. On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,054 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Local #49 employees were offered a $.42 /hour increase for all classifications effective January 1, 1984. Addendum to Article IX (wages) of existing contract will be drawn, legal opinion received and signed. On motion of Commissioner Roepke, duly seconded by Commissioner Jahnke, all voting "Aye ", effective January 1, 1984, James McKnight will receive $1,745.00 /month and Dennis McKean will receive $2,354.00 /month. This is a $73.00 /month increase for each. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", a six (6 ") wateramin will be the minimum size required (underground) to supply sprinkler systems, effective April 12, 1984. This requirement will be made known to the City's Building Inspector. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", $500.00 is allowed to Ronald Anderson for registration, travel, lodging and food expenses to attend the National AWWA convention in Dallas, June 10 -14, 1984. As a matter of record, the following items were discussed, with no action taken: 1. Court date of April 24, 1984 at 9:00 A.M. has been set in District Court, regarding suit against Robert Anderson, 1920 North Broadway. In a letter received from City Attorney Magnuson, a counter -claim against the Board of Water Commissioners for c�ZO damages of $2,648.86 is included. 2. Account receivable - March 31, 1984 - $18,124.98. This is approximately $2,000.00 higher than last year. 3. 4th Street pump and motor are being pulled April 23rd for needed repairs by McCarthy Well Company. The estimated costs are between $3,000.00 and $5,000.00. RESOLUTION NO. 1,054 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1918 Pay Roll No. 1919 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Information Systems Northern States Power Company The Croixside Press City of Stillwater Thompson Hardware Company Bob's South Hill Mobil Arrow Building Center Miller Excavating Inc May's Appliance Repair Hooley's TV & Appliance Bryan Rock Products McCarthy Well Company Waterous Company Linner Electric Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Comapny Salaries, Labor March 1 -15, 1984 $ 4,050.37 Salaries, Labor March 16 -31, 1984 3,901.80 WT Federal for March 1984 1,782.74 WT State for March 1984 1,019.64 FICA Dues for March 1984 1,206.42 PERA Dues for March 1984 1,269.94 Dues for April 1984 57.00 Account, Anderson & McKean 30.00 Premium for April 1984 1,037.10 Account, Ronald Anderson 150.00 Account James McKnight 100.00 Sales Tax Jan, Feb, Man 1984 647.86 Phones,Telemeter Circuits,Bell -Boy 213.05 Phone Rental 19.70 Power, Gas, Lights 2,970.52 Printing 58.50 Principal & Interest GO Bond 1977 3,976.88 Cleaners, Chisels, Paint 41.23 Gasoline 393.58 Lumber 4.32 Sand Fill 77.00 Valve Heater - Shop 127.45 Battery - Metal Detector 3.00 Limerock 24.68 Pump & Motor Inspection 100.00 Hydrant Parts 584.90 Ceiling Fan & Electrical Work 835.30 Sample, Acid & Chlorine 1,125.21 Uniforms 65.60 2 - 6" Repair Clamps 182.74 Tapping Machine Parts, Meters, Box Ext 600.02 $26,656.55 There being no further business, on motion, meeting adjpourned Attest: Secretary Stillwater, Minnesota May 10, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 10, 1984 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Ken Meister of S.E.H. Inc. The minutes of the April 12, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Roepke, all voting "Aye ", Resolution No. 1,055 was approved for payment. Manager McKean advised the Board of the Robert Anderson trial, April 24, 1984. Judge Cass instructed both attorney's to file briefs within two (2) weeks, so he could make a decision by the end of May 1984. Manager McKean also conveyed Ron Anderson's gratitude for the opportunity to attend the National AWWA convention in Dallas, early June 1984. He respectfully declined the offer, however. Pump and motor repair at S Fourth St will be complete and re- installed in about one (1) week. New parts for pump will be over $2,600.00. It was also noted Olive St motor is leaking oil and will be corrected at the same time. Ken Meister explained West Orleans Street, between Washington Ave and County Road #5, will be permanently upgraded and blacktopped. Federal and State monies will be used, any underground utilities will be assessed. He asked the Board to pay for future main stubs to the North, South and East. After discussion, the Board agreed to be assessed on watermain stubs only where a dedicated street will be placed. A letter stating the Board's policy will be sent to Ken Meister of S.E.H. Inc. Bud Roepke advised President Andrewsen he does not wish to be re- appointed as a member of the Board of Water Commissioners. Manager McKean will contact Mayor Peterson and tell him of Bud's wishes. On May 1, 1984 the City Council passed a resolution requesting the Chief Judge of District Court appoint a nine (9) member Charter Commission. It is expected this will be accomplshed within thirty (30) days. The Board was advised that certainly within one (1) year they will be expected to testify before this commission. As a matter of record, the following items were discussed, with no action taken: 1. Minnesota State Health Department rating of 92.0. This equals the highest rating we have received. 2. 138 Shut -off notices mailed May 9th amounting to over $7,700.00. 3. Accounts receivable - April 30, 1984 - $28,198.64 RESOLUTION NO. 1,055 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are,hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1920 Pay Roll No. 1921 Pay Roll No. 1922 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secetary, Locla #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National.,Bank, Stillwater Northwestern Bell Telephone Company AT &T Information Systems Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Tom Thumb Food Markets Valley Auto Supply Inc St Croix Excavating Miller Excavating Inc Brochman Blacktopping Greeder Electric Company Schwantes Services Del's Lawn & Log Reliable Appliance Service Fred's Tire Company Drummond American Corporation Les Ritter Ditching Feed -Rite Controls Inc Leef Bros Water Products Company Goodin Company Salaries, Labor April. 1 -15, 1984 Back Pay Salaries, Jan 1 - Mar 30'84 Salaries, Labor April 16 -30, 1984 WT Federal for April 1984 WT State for April 1984 FICA Dues for. April 1984 PERA Dues for April 1984 Dues for May 1984 Account, Anderson & McKean Premium for May 1984 Account Ronald A Anderson Account James E McKnight Phones, Telemeter Circuits Phone & Bell -Boy Rental Power, Gas, Lights Sundry Expense Post Cards & Envelopes Adding Machine Paper Principal & Interset G 0 Bond 1977 Fertilizer, Lawnmower Parts & Misc Gasoline Oil & Windshield Washer Fluid Backhoe & Truck, Knollwood Court Backhoe, Limerock & Sand Blacktop (3 ) Jobs Breaker & Pre -Lube Repair @ Sunrise Furnace Repair in Shop Lawnmower Blaed & Tamper Repair Used Electolux Vacuum Tire, Riding Lawnmower Rust Penetrant Ditching 208 & 216 N William Samples & Chlorine Panel @ Olive St Uniforms Copper, Corps & 4" Fittings 30 Meters & Fittings There being no further business, on motion meeting adjourned. Attest: Secretary $ 3,586.26 977.10 4,243.19 1,815.88 1,035.88 1,352.88 1,464.51 28.50 15.00 1,037.10 75.00 50.00 212.93 81.48 2,727.24 323.40 1,720.20 7.40 3,976.88 157.74 203.76 33.27 360.00 219.05 534.00 136.00 19.50 27.49 80.00 33.00 88.26 247.50 380.00 152.45 1,802.24 1,294.63 $30,499.72 Stillwater, Minnesota June 7, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 7, 1984 at 7:00 A.M. Commissioners Andrewsen and Jahnke present. Commissioner Roepke absent. President Andrewsen presiding. Also present were Nile Kriesel, Ronald Anderson and Robert Lockyear. The minutes of the May 10, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,056 was approved for payment. Robert Lockyear presented his request, based on May 29, 1984 letter, to serve Lot 2, Block 11, Carli - Schulenberg Addition with a private 1" water pipe. The Board's policy of abutting property to a watermain, Lockyear asked to be recinded in this instance. Manager McKean insisted Lots 4 & 5, Block 10, Carli - Schulenberg Addition are buildable and watermain is the proper way to serve this area. McKean also stated the watermain could be installed in stages, each benefitting property owner paying as development occurrs. After much discussion, including vacating North Third Street, and how to proceed with sewer hook -up, the Board took the matter under advisement. Manager McKean advised the Board, May 29, 1984, Judge Cass ruled in favor of the Board vs Robert Anderson in the amount of $1,248.64. The Court also denied Anderson's counter -claim of $2,648.86. The Board instructed Manager McKean to send a letter to Robert Anderson seeking his intentions of paying this judgement. The Board further advised Manager McKean to use discretion in collecting, but agreed certifying could be the end result. City Attorney Magnuson will be consulted before letter is mailed. (Court ruling on file in office) Manager McKean advised the Board, we are co- defendants in a Conciliation Court suit June 27, 1984, for $1,250.00. Eugene Bartkey, 204 N William St had a water problem in the basementApril 23, 1984, allegedly from a service leak of Emil Vollmer, 208 N Willian St. Manager McKean and Foreman Ron Anderson will appear representing the Board of Water Commissioners. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", the next meeting will be held July 19, 1984. Manager McKean will be allowed to pay monthly bills earlier, however. As a matter of record, the following items were duscussed, with no action taken: 1. Accounts receivable - May 31, 1984 - $18,228.09. This is $1,500.00 higher than ever 2. This will be Bud Roepke's last month in office. His term expires June 30, 1984. We expect Mayor Peterson to appoint a new member this month. RESOLUTION NO. 1,056 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1923 Pay Roll No. 1924 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company AT &T Informaton Systems Advanced Paging Services Northern States Power Company Stillwater Book & Stationery Company Time Insurance Com. y Salaries, Labor May 1 -15, 1984 Salaries, Labor May 16 -31, 1984 W T Federal for May 1984 W T State for May 1984 FICA Dues for May 1984 PERA Dues for May 1984 Dues for June 1984 Account, Anderson & McKean Premium for June 1984 Account Ronald A Anderson Account James E McKnight Phones & Telemeter Circuits Phone Rental & Bell -Boy Tone Dispatch Power, Gas, Lights Lift Off Tapes & Tags $ 3,715.97 4,295.78 1,914.11 960.11 1,276.29 1,362.78 85.50 45.00 1,037.10 150.00 100.00 205.61 36.03 18.75 2,180.99 61.30 Group Life Premium 148.50 City of Stillwater Thompson rardware Company Stillwater Standard Valley Auto Supply Arrow Building Center State Treasurer Mogren Bros Landscaping Company Fox Valley Systems Inc Brochman Blacktopping Cleveland Cotton Products Bryan Rock Products Cemstone Prodicts Company Rose Floral & Greenhouse State of Minn Dept of Labor & Ind Principal & Intetest G 0 Bond 1977 Shop Supplies & Post Office Park Gasoline K 0 Tool Back Door at Office Certification Fee (3) 5 Yards Dirt Marking Paint & Handle Blacktop 5 Jobs Paper Towels Crushed Rock Cement, N Owen St Flowers for Pumphouses Air Compressor Inspection R E Mooney & Assc Solenoid Valve Simonet Furniture & Carpet Company= Carpet Office M M Peaslee Company Install Fountain Chestnut @ Main Feed -Rite Controls Inc Acid, Samples, Pump Parts Leef Bros Inc Uniforms Water Products Company Hydrants, Valves & Copper Goodin Company Fountain & Power Handle Repair There being no further business, on motion meeting adjourned. Attest: Secretary Stillwater, Minnesota July 19, 1984 3,976.88 185.11 333.10 6.99 960.08 45.00 57.50 51.20 523.00 260.90 61.96 257.86 133.45 10.00 108.00 937.00 786.97 613.56 65.60 6,299.25 999.95 $34,267.18 Regular Meeting: The regular meeting of the Board of Water. Commissioners was held on Thursday, July 19, 1984 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was City Attorney Magnuson. President Andrewsen officially welcomed new Board member Thomas Rider. The minutes of the June 7, 1984 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Morrie Andrewsen as President and Donald Jahnke as Vice- President of the Board of Water Commissioners effective July 1, 1984. The offices and appointments of Board members now stand as follows: President Vice - President Member. Morrie Andrewsen Donald Jahnke Thomas Rider Appointment expires June 30, 1985 Appointment expires June 30, 1986 Appointment expires June 30, 1987 On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,057 was approved for payment. Manager McKean advised the Board, we were not named for judgement in Conciliation Court June 27, 1984, Eugene Bartkey, 204 N William St vs Emil Vollmer, 208 N William St and the Board of Water Commissioners. Judge Maas ruled $1,250.00 judgement in favor of plaintiff Bartkey, for water damage in his basement from defendant Emil Vollmer. City Attorney Magnuson advised the Board his services will be charged to the Board at a rate of $75.00 per hour. General advise, writing letters, etc. are included in the City's retainer. Extra- ordinary services will be charged, however. City Attorney Magnuson also commented on our insurance package, currently carried by Stillwater Insurance Agency. New Board member Thomas Rider heads this agency. City Attorney Magnuson sees no legal problem to renew insurance coverage for the last year of a three (3) year policy. He suggested the Board take a hard look at the situation one (1) year from now. City Attorney Magnuson will write a legal opinion in the near future. Employee's and Board members will present Bud Roepke with a plaque and resolution of commendation at a breakfast, mid - August, for his six (6) years of service as a Board member. As a matter of record, the following items were discussed, with no acton taken: 1. 1984 - 2nd quarter budget copies were distributed. 2. 1983 - Auditor reports were distributed. 3. Accounts receivable - June 30, 1984 - $17,202.25. This figure is $4,400.00 higher than ever for this date. 4. Discussed vandalism occurring almost constantly at No. 8 Station, Sunrise Ave. The Stillwater Police have been notified. RESOLUTION NO. 1,057 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1925 Pay Roll No. 1926 Frist National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Sheild of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Information Systems Northern State Power Company Stillwater Book & Stationery Company The Croixside Press City of Stillwater Thompson Hardware Company Erickson Post Inc Bob's South Hill Mobil Fred's Tire Company Valley Auto Supply Inc Mogren Bros Miller Excavating Inc Brochman Blacktopping Hagen Systems Inc Voto, Reardon, Tauges & Co Ltd Conn Co Shoe Stores Cemstone Products Comapny Bryan Rock Products Company Reliance Electric Motors McCarthy Well Company City of Stillwater R E Mooney & Associates Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor June 1 -15, 1984 Salaries, Labor. June 16 -30, 1984 and Certification Checks W T Federal for June 1984 W T State for June 1984 FICA Dues for June 1984 PERA Dues for June 1984 Dues for July 1984 Account Anderson & McKean Premium for July 1984 Account Ronald A Anderson Account James E McKnight Sales Tax April, May, June 1984 Phones, Telemeter Circuits Phone Rental & Bell -Boy Power, Gas, Lights Envelopes & Office Supplies 2300 Dbl Cds & 1000 Envelopes Principal & Interest G 0 Bond 1977 Screen Repair, Weed Killer & Misc Gasoline Brakes both Chev Trucks Brakes Ford Truck Batteries, Fuses & Shop Supplies 6 Yards Black Dirt 10 Yards Sand Blacktop 4 Jobs Maintenance Agreement L3000 1983 Audit Shoes (Tholen) Hydrant Rock Limerock Clean & Test Pump Motors #5 & #6 Pull & Repair Pumps #5 & #6 Labor, S 2nd & S 1st @ Orleans Pilot Valve (Laurel St) $ 4,186.87 5,380 :68 1,904.75 986.32 1,318.75 1,405.37 63.00 30.00 1,037.10 150.00 100.00 668.44 219.48 35.13 3,527.17 43.33 423.55 3,976.85 151.86 401.86 123.55 150.00 34.65 63.00 38.50 540.00 884.00 2,960.00 53.99 71.01 71.81 712.00 9,409.20 86.80 394.29 Acid, Samples, & Flouride Pump Repair 798.84 Uniforms 70.60 Curb Stops & Repair Clamps (2) 1,179.85 1" Meters & DIP Cutting Blades 702.2.2 $44,354.83 There being no further business, on motion, meeting adjourned Attest: ecretary Stillwater, Minnesota August 9, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 9, 19 °4 at 7:00 A.M. All .Commissioners were present. President Andrewsen presiding. The minutes of the July 19, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,058 was approved for payment. A letter from Emil Vollmer, 208 North William Street was read by the Board (on file) along with a verbal request from Emil Vollmer to recind SB #5082 - $21.75. After discussion, on motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye!', SB #5082 in the amount of $21.75 is hereby recinded. After discussion, the Board will determine next month, what action will be taken in regard to Leonard Schrade's accident, while reading meters. Manager McKean reported iii ha4 tom; :Eked. o Gary Shelley, July 26, 1984, an heir of Otto Shelley's concerning the reverter clause attached to the Wilkin Street property, also known as Station No. 4. An indication from Shelley is expected within a month. A breakfast will be held August 14, 1984 at 7:00 A.M. at Joseph's Restaurant to honor Bud Roepke for his six (6) years as a member of the Board of Water Commissioners. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - July 31, 1984 - $37,597.52. This is $5,300.00 higher than ever. 2. (58) shut off notices mailed August 7th. 3. Septemeber 19th, golf with City at Oak Glen. RESOLUTION NO. 1,058 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants orederd drawn on the Treasurer for several amounts viz: Pay Roll No. 1927 Pay Roll No. 1928 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National. Bank, Stillwater Northwestern Bell Telephone Company AT &T Information Systems Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Stillwater Insurance Agency The Croixside Press City of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Arrow Building Center Michael L McDonald Abrahamson Nurseries Del's Lawn & Log St Croix Excavating Inc Junker Landscaping Brochman Blacktopping Reliable Appliance Service Norwiss Nursery Inc Kern - Anderson Inc Cemstone Products Company General Repair Service Action Rental Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor July 1 -15, 1984 Salaries, Labor July 16 -31, 1984 W T Federal for July 1984 W T State for July 1984 FICA Dues for July 1984 PERA Dues for July 1984 Dues for August 1984 Account Anderson & McKean Premium for August 1984 Account Ronald Anderson Account James McKnight Phones, Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense 2700 Double Post Cards Forgery Bond - Annual Printing Reading Tickets Principal & Interest G 0 Bond 1977 Grass Seed, Weed Spray, Paint Shop Subplies Gasoline Roof Dome & Sash @ Station #8 Refund, Acct #8 -610 5 Yards Wood Chips @ Station #8 Rider Mower Blade & Parts Backhoe & Bobcat - 1 Job Backhoe - 16 Jobs Blacktop - 5 Jobs Vacuum Hose & Bags RR Ties & Shrubs Sod Hydrant Rock Parts & Labor #9 Electric Check Valve Concrete Water Samles Uniforms Brass, Clamps & Corps Cut -In Sleeves & Gaskets There being no further business, on motion, meeting adjourned. Attest: %Z * ;W Secretary $ 4,051.43 4,554.77 1,941.85 992.48 1,244.43 1,218.78 63.00 30.00 1.037.10 150.00 100.00 209.66 20.13 3,797.73 338.39 702.00 29.00 55.60 3,976.88 169.17 4.32 274.90 419.44 35.32 100.00 33.58 425.00 2,365.00 947.00 34.95 132.95 30.50 6.54 510.53 75.00 60.00 75.75 1,101.96 235.40 $31,550.54 Stillwater, Minnesota September 13, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 13, 1984 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald Anderson, Robert Lockyear and Gary Swager. The minutes of the August 9, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,059 was approved for payment. Robert Lockyear asked the Board for authority to serve his proposed new home by using a 1" private line from the Wilkin Street watermain. Lockyear's property is located on Lot 2, Block 11, Carli - Schulenberg Addition. After much discussion, the Board did not make a decision at this time. Gary Swager asked the Board to allow him to serve two,(2) proposed 3- plexes, located East of Linson Circle, on the West side of Greeley Street, with two (2) existing 1" service stubs or larger and with one (1) meter per 3 -plex. The Board tabled this matter in order to review current policy. Meeting recessed at 8:30 A.M. President Andrewsen re- convened the meeting at 12:00 P.M. September 14, 1984. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Robert Lockyear will be allowed to serve his property with a 1" private line, subject to his signing an agreement stating that if and when anyone in either Block 10 or 11, abutting North Third, Carli- Schulenberg Addition applies for water service, a six (6 ") watermain will be required. The agreement will state further that Lockyear's property will he required to participate in the cost of the watermain and his existing private line from Wilkin Street will be removed. On motion of Commissioner Jahnke, duly seconded by Coitauissioner Rider, all voting "Aye ", Gary Swager's request to serve two (2) 3- plexes on Greeley Street with two (2) water services and two (2) meters was denied. Included in motion was for the East 3 -plex to be served by existing(2) 1" service stubs and the West 3 -plex to be served by (3) 3/4" service lines. The total WAC charges for both buildings will be set at $1,000.00. Gary Swager will be notified of the Boards decision. Michael Pohlena appeared before the Board, requesting the $500.00 WAC charge be waived regarding the Stillwater Jaycee Athletic Complex on the West side of the City. On motion of Commissioner Rider, duly seconded by Vice - Chair Andrewsen, both voting "Aye ", the WAC charge of $500.00 is hereby waived. Pro -tem Chairman Jahnke abstained. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Manager McKeans request to reimburse Leonard Schrade for an accident while reading meters for an amount up to $250.00 deductible was denied. McKean was asked to arrive at acceptable alternatives for employees using their own vehicles. The Board was advised our assessment for watermain in Oak Glen will be. approximately $24,000.00, due by November 1984. The Board agreed to pay in full when the invoice is received. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - August 31, 1984 - $20,614.93. 2. Landmark office and system material has been mailed to the AWWA North Central Section. 3. Robert Anderson, 1920 North Broadway has paid his judgement. 4. Golf with City - September 26th at Stillwater Country Club. RESOLUTION NO. 1,059 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1929 Pay Roll No. 1930 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Salaries, Labor Aug 1-15, 1984 Salaries, Labor Aug 16 -31, 1984 W T Federal for Aug 1984 W T State for Aug 1984 FICA Dues for Aug 1984 PERA Dues for Aug 1984 Dues for Sept 1984 Account, McKean & Anderson $ 3,977.26 4,125.29 1,885.81 950.42 1,257.77 1,231.59 63.00 30.00 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company AT &T Information Systems Northern States Power Company Stillwater Book & Stationery Company The Croixside Press Time Insurance Company Stillwater Insurance Agency City of Stillwater Thompson Hardware Company Hardware Hank Store Croix Oil Company Valley Auto Supply Inc Arrow Building Center Curtis 1000 Mogren Bros Action Rental Cemstone Products Company Byran Rock Products Inc Peder Gaalaas Inc Conn -Co Shoe Stores Greeder Electric Company Munitech Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Premium for Sept 1984 Account, Ronald A Anderson Account, James McKnight Phones, & Telemeter Circuits Phones Rental & Bell -Boy Power, Gas, Lights Office Supplies SB Bills & Letterheads Group Life Premium 1984 & 1985 Insurance Premium Principal & Interest G 0 Bond 1977 Shop Supplies Paint, Pumphouses 6 & 8 Gasoline Lantern Bulb Paint & Window Sash Carbonless Paper 3 Yard Black Dirt 12 Yards Cement 3 Yards Cement; Office Sidewalk Limerock Plaque & Engraving, Roepke Boots, Anderson & Curtis Light @ Sunrise, 4th St Motor Testing Meters @ Sr High Acid, Chlorine & Samples Uniforms 6" Valves, Corps & Curb Boxes Internal Meter Assemblies $ 1,037.10 150.00 100.00 283.07 20.50 3,966.24 33.35 127.20 128.25 10,245.00 3,976.88 30.04 95.62 297.85 8.20 144.55 179.65 39.00 82.00 143.25 74.74 27.20 93.98 277.30 407.12 811.98 60.60 1,454.43 228.68 $38,044.92 There being no further business, on motion, meeting adjourned.',,e /:% Secretary Stillwater, Minnesota October 11, 1984 Attest: Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 11, 1984 at 7:30 A.M. All Commissioners were presemt. President Andrewsen presiding. Also present was Bob Beedle. The minutes of the September 13, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,060 was approved for payment. A proposal to increase the meter readers gas allowance from six (6) gallons to ten (10) gallons per reading day and to increase wages from a. current $6.85 /hour to $7.25 /hour was presented by Manager McKean. The gas allowance is in lieu of mileage for reading meters. This increase as presented would take effect immediately and remain through- out 1985. After discussion, the Board agreed to table a final decision now, but indicated a will to do so next month. Bob Beedle, representing M L Knowlton, 1204 N Broadway, asked the Board for authority to service the NZ of Lot 3 and the Sz of Lot 2, Block 16, Carli- Schulenberg Addition, with water through a 1" private waterline from the N First St watermain. A 20 foot easement would be required along the westerly edge of the Sz of Lot 3 for both sewer and water. The Board will take this matter under advisement and discuss further at next months meeting. As a matter of record. the following items were discussed, with no action taken: 1. Accounts receivable - September 30, 1984 - $20,650.82. This figure is the highest ever for this date. 2. Third quarter budget copies were distributed. RESOLUTION NO. 1,060 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1931 Pay Roll No. 1932 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray , Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telphone Company AT &T Information Systems Northern States Power Company Dennis McKean, Secretary The Croixside Press City of Stillwater Thompson Hardware Company Tom Thumb Food Market Valley Auto Supply Inc Arrow Building Center Brochman Blacktopping State Agency Revolving Fund Hagen Systems Inc Kern - Anderson George Siegfried Construction Company Cemstone Products Company Fred's Tire Company Munitech Inc McCarthy Well Company Reliance Electric Motors Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Sept 1 -15, 1984 Salaries, Labor Sept 16 -30, 1984 W T Federal for Sept 1984 W T State for Sept 1984 FICA Dues for Sept 1984 PERA Dues for Sept 1984 Dues for Oct 1984 Account Anderson & McKean Premium for Oct 1984 Account Ronald A Anderson Account James E McKnight Sales Tax July Aug Sept 1984 Phones & Telemeter Circuits Phone Rental & Bell Boy Power, Gas, Lights Sundry Expense Double Post Card Printing Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline 1 Case of Oil Paint, Masonite & Poly Blacktop 2 Jobs Administration for Soc Sec Ribbons L3000 Sod Sidewalk, Office 12" Rock Tires & Alignment, 2 Chevs Meter Parts, Sunrise Ave Motor Repair, S Fourth St Rewind Motor, S Fourth St Sample & Chlorinator Repair Uniforms Hydrant Ext, Sleeves & Fittings Meters $ 4,344.58 4,025.04 1,829.47 933.27 1,187.57 1,189.30 63.00 30.00 1,037.10 150.00 100.00 974.56 235.02 20.32 3,669.95 308.59 98.75 3,976.88 52.58 310.03 29.76 38.81 265.00 5.93 44.47 20.50 103.95 6.57 479.90 108.28 910.00 750.00 159.63 92.10 1,216.78 1,485.11 $30,252,80 There being no further business, on motion, meeting adjourned :J��� /Ne:AA_ Attest: Secretary Stillwater, Minnesota November 8, 1984 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 8, 1984 at 7:30 A.M. All Commissioner were present. President Andrewsen presiding. Also present was James Tholen, steward of union Local #49. The minutes of the October 11, 1984 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,061 was approved for payment. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", gas allowance for meter readers will be increased from six (6) gallons to eight (8) gallons per reading day. This increase is effective immediately and in lieu of mileage. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, both voting "Aye ", M L Knowlton, 1204 N Broadway will be allowed to serve NZ of Lot 3 and the Sz of Lot 2, Block 16, Carli - Schulenberg Addition, with water through a 1" private line from the N First St watermain. A 20 foot recorded easement indicating a 1" private line will be required along the westerly edge of the SZ of Lot 3. President Andrewsen abstained from voting on this motion. Manager McKean advised the Board, that Gary Shelley strongly indicated,(,heirs of Otto Shelley) they are not interested in relinquishing the reverter clause attached to our deed for the Wilkin St property.After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Manager McKean was instructed to notify Ralph Green and Douglas Wahlquist, each abutting Wilkin St Station, that the strips of property along the South and East sides will not be availible for them to purchase. James Tholen, steward of Local #49, advised the Board of a letter dated October 23, 1984, requesting a wage increase for 1985. After discussion, the Board advised James Tholen they would consider his request at the December meeting. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - October 31, 1984 - $42,228.70. 2. 144 shut -off notices mailed November 5th, amounting to over $8,700.00. RESOLUTION NO. 1,061 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Commissioner of Revenue Pay Roll No. 1933 Cosmopolitan State Bank, Stillwater Pay Roll No. 1934 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company AT &T Consumer Sales & Service Northern States Power Company Postmaster, Stillwater City of Stillwater Thompson Hardware Company Hardware Hank Stillwater Union 76 Arrow Building Center City of Stillwater Norman Kollander David's Stump Removal Bryan Rock Products Inc P & A Company of Duluth Action Rental Millipore Corporation City of Stillwater Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company State WT Replace Lost Apr Checks Salaries, Labor Oct 1 -15, 1984 Investment CD 6 mo @ 10.30% Salaries, Labor Oct 16 -31, 1984 W T Federal for Oct 1984 W T State for Oct 1984 FICA Dues for Oct 1984 PERA Dues for Oct 1984 Dues for November 1984 Account McKean and Anderson Premium for November 1984 Account Ronald A Anderson Account James E McKnight Phones, Telemeter Circuits Phone Rental Power, Gas, Lights Post Cards & Envelopes Principal & Interest G 0 Bond 1977 Shovel & Shop Supplies Drill Bit, Clamps, & Fittings Gasoline Nails & Wood Loader, Wildcrest @ Northland Machine Fitting 2 Stumps @ Olive St 10.45 Tons Limerock Leak Detection, Downtown k Yard Cement Coliform Sample Supplies Share LI #184, Oak Glen Acid, Chlorine, & Water Samples Uniforms Sleeve, Gland & Repair Lids Tapping Machine Parts & Fittings There being no further business, on motion, meeting adjourned. !�6-''� Secretary Attest: $ 1,314.06 3,799.12 10,000.00 4,033.36 1,905.07 956.96 1,277.90 1,249.06 63.00 30.00 1,037.10 150.00 100.00 228.28 20.32 2,753.82 1,187.20 3,976.88 93.18 10.83 284.00 83.03 51.80 6.00 135.00 73.12 689.75 23.00 233.13 23,081.78 577.62 60.60 937.70 438.19 $60,860.86 Stillwater, Minnesota December 13, 1984 Regular Meeting: The regular meeting of the Board of Water. Commissioners was held on Thursday, December 13, 1984 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were James Tholen , steward, and Tim Conners, agent of union Local #49. The minutes of the November 8, 1984 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,062 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, All voting "Aye ", the following wage scale will be effective January 1, 1985. Part -time office help $5.40 per hour, experienced meter readers $7.25 per hour and yard maintenance man $7.25 per hour. James Tholen and Tim Conners advised the Board on proposed wage increases for 1985. All classifications to be increased 8.5 %, with the Foreman to be increased $1.00 per hour over Senior Maintenance Man No. 1. After discussion, the Board will present a .2© counter- proposal to .Local #49 members by year end. Manager McKean indicated a wage proposal for himself and James McKnight for 1985, based on mean salaries of the Twin Cities Metropolitan Area Salary Survey of 1984. The Board did not indicate anything at this time. The AWWA American Landmark plaque presentation to the Board was discussed. Media attention was desired, if possible, when a date can be set. Various problems with shut -off's were discussed, along with authority of a City Department to make repair excavations safer for inspections. Manager McKean advised the Board that Nile Kriesel, Ken Meister, David Magnuson and himself will have a meeting this winter to determine if a current authority exists or if action will have to be taken by the City Council to assure safer excavations by contractors. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - November 30, 1984 - $20,293.02. 2. Our annual Christmas party is set for 6:30, December 15th at Oak Glen. RESOLUTION NO. 1,062 Be resolved by the Board of Water Couuliissioners, of the City of Stillwater, that the following bills be, and they are,hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1935 First National Bank, Stillwayer Pay Roll No. 1936 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray, Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company AT &T Consumer Sales & Service Norhtern States Power Company Stillwater Book & Stationery Company The Croixside Press Stillwater Insurance Agency Time Insurance Company City of Stillwater Thompsom Hardware Company Hardware Hank Erickson Post Inc Valley Auto Supply Inc Arrow Building Center St Croix Excavating Bryan Rock Products Inc Action Rental Cemstone Products Company Jacob Jackson & Son Brochman Blacktopping Junker Landscaping Fred's Tire Company Stillwater Motor Company Jerry's Auto Detail Zack's Inc R L Polk & Company Graphic Controls Corporation Hooley's T V & Appliance Fox Valley Systems Inc Warning Lite of Minnesota Waterous Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Nov 1 -15, 1984 Investment C D @ 9.75% 6 mos. Salaries, Labor Nov 16 -30, 1984 W T Federal for Nov 1984 W T State for Nov 1984 FICA Dues for Nov 1984 PERA Dues for Nov 1984 Dues for Dec 1984 Account, McKean & Anderson Premium for Dec 1984 Account Ronald A Anderson Account James E McKnight Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Office Supplies Printing Post Cards & Envelopes Work Comp & Multi Peril Additional Group Life Premium Principal & Interst G 0 Bond 1977 Gloves & Hose Fittings Paint Gasoline Truck Supplies Garage Door, Paint & Plywood Backhoe, Truck & Fill Limerock Cement Cement & Sand Labor, Water & Myrtle Sts, Hydrant Blacktop 4 Jobs Backhoe 7 Jobs Tire & Tube, Ford Truck Rebuilt Transmission, Ford Tune -ups 2 Chevs Ice Melt City Directory Pressure Charts Fuses Marking Paint Cones & Signs, S Main St Hydrant Parts Water Samples Uniforms Clamps, Sleeves & Fittings Cut -In Sleeve & Fittings There being no further business, on motion, meeting adjourned. Attest: $ 3,582.63 25,000.00 3,875.30 1,822.49 919.48 1,232.76 1,222.47 63.00 30.00 1,037.10 150.00 100.00 218.39 20.32 3,023.45 29.55 252.80 401.00 128.25 3,976.88 17.21 45.50 261.69 17.46 398.15 739.53 10.32 46.00 85.67 67.20 585.00 1,494.20 76.78 627.55 221.40 28.80 62.00 87.14 5.95 58.88 40.00 738.66 60.00 80.75 1,118.45 583.22 $54,643.38 Secretary 3/ Stillwater, Minnesota January 10, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 10, 1985 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was James Tholen. The minutes of the December 13, 1984 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,063 was approved for payment. James Tholen advised the Board, Local #49 is not accepting the Board's offer of $.30 /hr for all classifications, i.e. letter dated December 24, 1984. After discussion, Tholen requested a $.65 /hr increase for all classifications. After deliberation, on a two (2) to one (1) affirmative vote, $.55 /hr was offered by the Board of Water Commissioners for all classifications for 1985. Manager McKean requested $150.00 /month increase for himself and $105.00 /month increase for James McKnight. These figures are based on the 1984 Stanton Survey and also department heads and employees of the City of Stillwater. The Board tabled this matter for this month. The Board was presented with the 1985 budget. It reflected a 2.9% increase in expenses. After discussion, the Board instructed Manager McKean to explore ways of duplicating our records, including the use of the City's computer. McKean was also instructed to obtain cost figures to be included in the 1985 budget. Reviewing the 1985 will continue at the February meeting. Manager McKean advised the Board, that Monday, January 14, 1985, Vern Jacobson, Trustee and Robert Wigley, Director of our North Central Section, AWWA, will present us with an American Water Landmark plaque, honoring the North Third Street Station, built in 1888 and still occupied by the Board of Water Commissioners. As a matter of record, the following items were discussed, with no action taken: 1. 4th quarter budget copies were distributed. Generally overall budgeted item costs were maintained in 1984. 2. Accounts receivable - December 31, 1984 - $14,096.66. RESOLUTION NO. 1,063 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are,hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1937 Long Pay Dec 1'83 - Nov 31'84 $ 5,142.11 Pay Roll No. 1938 Salaires, Labor Dec 1 -15'84 4,175.32 Pay Roll No. 1939 Salaries, Labor Dec 16 -31'84 6,944.31 (includes unused sick leave) First National Bank, Stillwater W T Federal for Dec 1984 4,122.89 Commissioner of Revenue W T State for Dec 1984 1,969.22 State Treasurer, Soc Sec Contrib Fund FICA Dues for Dec 1984 2,431.19 State Treasurer PERA Dues for Dec 1984 2,624.84 Financial Secretary, Local #49 Dues for Jan 1985 63.00 Piper, Jaffray Hopwood Inc Account McKean & Anderson 30.00 Blue Cross & Blue Shield of Minnesota Premium for Jan 1985 1,037.10 State Capitol Credit Union Account, Ronald A Anderson 150.00 First National Bank, Stillwater Account, James E McKnight 100.00 Coumiissioner of Revenue Sales Tax Oct, Nov, Dec 1984 934.16 Northwestern Bell Telephone Company Phone Service & Telemeter Circuits 221.55 AT &T Consumer Sales & Service Phone Rental & Bell -Boy 20.32 Northern States Power Company Power, Gas, Lights 3,287.61 Dennis McKean Secretary Sundry Expense 264.12 Stillwater Book & Stationery Company Calanders 8.47 The Croixside Press 2000 Bills Due Printed 105.00 City of Stillwater Principal & Interest G 0 Bond 1977 3,976.85 Thompson Hardware Company Paint & Shop Supplies 412.03 Hardware Hank Paint & Lights 41.13 Food -N -Fuel Inc Gasoline 385.97 Graphic Controls Corporation Nile Kriesel, Treasurer Reed's Sale & Service Specialty Contracting Nardini Fire Equipment Company Bristol Babcock Inc Bryan Rock Products Company S &T Office Products Inc Feed Rite Controls Inc Leef Bros Inc Goodin Company Crosby Charts 3 Meeting in 1984 Belts for Target Saw Garge Door @ Wilkin St Inspection & 3 Extingguishers Pens for Tank Charts 12.9 Ton Limerock Flamable Storage Cabinet Acid, Chlorine & Samples Uniforms Locator Repair & Fittings 22.88 15.00 29.70 235.00 60.50 51.46 45.15 690.00 570.01. 85.75 130.47 $40,383.11 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota February 7, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 7, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were James Tholen and Tim Conners. The minutes of the January 10, 1985 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded Commissioner Jahnke, all voting "Aye ", Resolution No. 1,064 was approved for payment. The 1984 annual financial statements were distributed. The Board will furhter review and study the statements in March. After discussion, on motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", more information will be needed before the Board will enter into an agreement to participate in an Employee Assistance Program in conjunction with the City. The program, through Family Service of St Paul, has a cost of $14.00 per employee annually and provides counciling to employees when needed. The Board was advised we are participating in the Comparable Worth Study with the City, mandated by the State. Our cost of participation is approximately $175.00. Manager McKean explained replacing 100' of 4" watermain in Nelson St (Water St to Levee). The Board agreed the supply is now adequate and do not see fit to replace 100' of 4" watermain. The estimated cost of replacement is $2,000.00 according to Jeff Davis of S.E.H. Inc. The 1985 budget was discussed, with no action taken. Manager McKean advised the Board, David (Choc) Junker may only dig for us on an emergency basis. This conclusion is City Attorney Magnuson's opinion based on City Charter language. Manager McKean was instructed to have City Attorney Magnuson advise Choc Junker by letter. After much discussion with James Tholen and Tim Conners, representing Local Union #49, the Board agreed their offer of $.55 per hour for 1985, i.e. letter dated January 10, 1985, will remain their final offer. After discussion, effective January 1, 1985, the Board set James McKnight's salary at $1835.00 per month and Dennis McKean's salary at $2,500.00 per month. Accounts receivable, January 31, 1985 of $26,331.86 were the lowest since this date in 1981. RESOLUTION N0. 1,064 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1940 Pay Roll No. 1941 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Northwestern Bell Telephone Company AT &T Consumer Sales & Service Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Company The Croixside Press McGarry- Kearney Agency City of Stillwater Thompson Hardware Company Croix Oil Company Valley Auto Supply Inc Arrow Building Center Ammerican Water Works Association State Treasurer Del's Lawn & Log Stillwater Motor Company St Croix Excavating City of Stillwater Warning Lites of Minnesota S &T Office Products Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Jan 1 -15, 1985 Salaries, Labor Jan 16 -31, 1985 W T Federal for Jan 1985 W T State for Jan 1985 FICA Dues for Jan 1985 PERA Dues for Jan 1985 Dues for Feb 1985 Account, Anderson & McKean Premium for Feb 1985 Account, Ronald A Anderson Account, James E McKnight Phones, Telemeter Circuits Phone Rental & Bell -Boy Power, Gas, Lights 2700 Dbl & 7000 Sgl Post Cards Office Supplies Ledger Sheets Bond, McKean & McKnight Principal & Interest G 0 Bond 1977 Gloves & Shop Supplies Gasoline Oils & Bulbs Paint & Paint Brush 1985 Membership Dues 1984 Water Appropriation Fee Short Block, Riding Lawnmower Tune -up Ford Truck Backhoe & Truck 3 Jobs Labor, S Third St Cones & Signs, Chestnut St Bankers Boxes Samples, Acid, Chlorine Uniforms Clamp, Hydrants & Valves Meters & Fittings $ 3,886.16 3,907.94 1,881.36 968.31 1,316.37 1,245.09 63.00 30.00 1,037.10 150.00 100.00 221.55 20.32 3,650.47 1,736.00 41.98 851.60 70.00 4,262.30 30.45 307.64 28.05 74.82 49.00 250.00 289.10 221.02 1,830.00 179.20 40.00 31.68 836.89 60.60 6,638.74 1,651.37 $37,958.11 There being no further business, on motion, meeting adjourned. f 7 4 t44 °' l Attest: Secretary Stillwater, Minnesota March 7, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 7, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were James Tholen and Tim Conners. The minutes of the February 7, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,065 was approved for payment. James Tholen and Tim Conners proposed a $.60 per hour increase for members of Local #49 for 1985. After discussion, the concensus of the Board was to remain firm at their earlier offer of $.55 per hour. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", the annual report for 1984 was approved as submitted. The Secretary was instructed to transmit a copy of Said report to the City Clerk as provided in Section 144 of.the City Charter. After discussion, on motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", the Board will enter into an Employee Assistance Program in conjunction with the City. This program, through Family Service of St Paul, has a cost of $14.00 per employee annually. The Board will re- assess their position after this years membership. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", the 1985 budget as presented was approved. Manager McKean advised the Board that based on operating losses of over $40,000.00 y each of the past two (2) years, a water rate increase is necessary. Three (3) proposals were presented, ranging from a 13% to a 21% increase. The last increase in rates was October 1, 1981. Based on inflation recently, the two (2) proposals of either 13% or 17.3% were recommended. The Board will take this matter under advisement and consider further at the April meeting. Accounts receivable as of February 28, 1985 were $23,876.76. RESOLUTION NO. 1,065 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasuer for several amounts viz: State Treasurer Soc Sec Contrib Fund Pay Roll No. 1942 Pay Roll No. 1943 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union. First National Bank, Stillwater Northwestern Bell Telephone Company AT &T CS &S Northern. States Power Company City of Stillwater Thompson Hardware Company Hardware Hank Jerry's South Hill Station Valley Auto Supply Inc Arrow Building Center Action Rental Miller Excavating Inc St Croix Excavating Mid - Central Fire Inc T A Shifsky & Sons S &T Office Products Inc Munitech Inc Autocon Industries Inc Feed -Rite Controls Inc Leef Bros Inc There being no further business, on Attest: FICA Dues for Jan 1985 Salaries, Labor Feb 1 -15, 1985 Salaries, Labor Feb 16 -28, 1985 W T Federal for Feb 1985 W T State for Feb 1985 FICA Dues for Feb 1985 PERA Dues for Feb 1985 Dues for March 1985 Account, Anderson & McKean Premium for March 1985 Account, Ronald Anderson Account, James McKnight Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Principal & Interest GO Bond 1977 Shop Supplies Drain Cover Gasoline Snowplow Lights Paint Compressor Rental Sand, 5 Jobs Backhoe & Truck 2 Jobs Hip Boots Cold Mix Flouride Signs Meter Parts Service Call Samples Uniforms 19.55 4,020.79 3,524.38 1,882.25 953.66 1,346.46 1,226.26 63.00 30.00 1,037.10 150.00 100.00 222.01 20.32 3,568.87 4,262.30 56.01 3.99 297.50 30.28 21.43 50.20 327.00 840.00 124.00 101.00 37.00 185.40 142.40 60.00 70.60 $24,773.76 motiom, meeting adjourned.r 7 2k 'Secretary Stillwater, Minnesota April 11, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held April 11, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald Anderson, James Tholen and Tim Conners. The minutes of the March 7, 1985 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,066 was approved for payment. on Thursday, RESOLUTION NO. 1,067 Commissioner Ja,h'1ke offered the following resolution and moved it's adoption: Whereas, the leaving of our employee of long standing, John R Zoller, from his position as meter reader of the Board of Water Commissioners, presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant and the respect as a private citizen; therefore be it Resolved, that the thanks of this meeting and the community are due John R Zoller for the able and efficient manner that he has served the department during his nearly 26 years of service, and that we sincerely regret his decision to leave our employ. Resolved, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. Resolved, that members of the Board of Water Commissioners and also fellow employees regard his leaving as a loss to them, and trust that his future may be as bright and prosperous as can be desired. Resolved, that the resolution adopted on this occasion be transmitted to John R Zoller and spread upon the minutes of this meeting. BOARD OF WATER COMMISSIONERS Dated April 11, 1985 Morrie Andrewsen Don Jahnke Tom Rider President Vice - President Member After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,068 is hereby adopted: Resolved by the Board of Water Commissioners, of the City of Stillwater, Minnesota, that effective on all water used after October 1, 1985, all customers billed quarterly shall pay the following rate: Residential Rate Quarterly Within City $9.00 minimum each quarter First 10,000 gallons per quarter @ $.90 per /M, balance @ $.90 per /M Outside City $12.60 minimum each quarter First 10,000 gallons per quarter @ $1.26 per /M, balance @ $1.26 per /M Also effective on all water used after December 1, 1985, all customers billed monthly shall pay the following rate: Commercial Rate Monthly Within City All @ $.90 per /M Outside City All @ $1.26 per /M Dated: April 11, 1985 BOARD OF WATER COMMISSIONERS Morrie Andrewsen President Don Jahnke Vice- President Tom Rider Member Tim Conners and James Tholen advised the Board of their desire to remain at an earlier proposal of $.65 per hour increase for 1985 wages. The concensus of the Board was again to remain firm at their earlier offer of $.55 per hour for 1985. The matter was not resolved and discussions will continue. Ronald Anderson expressed his desire to attend the AWWA National Convention in Washington D.C., June 24 -27, 1985. After discussion, on motion of Coi,uissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", $1000.00 will be allocated toward registration, transportation,lodging and food expense for this convention. Commissioner Jahnke further stated a $500.00 allocation from 1984 and a $500.00 allocation from 1985 is his basis for underwriting this years attendance by Ronald Anderson. Manager McKean advised the Board that he would begin taking applications for a part -time meter reader. After considerable discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", $5.75 per hour will be the hiring wage and after a successful six (6) month probationary period the wage will be increased $.50 per hour. As a matter of record, the following items were discussed, with no action taken: 1. First quarter budget copies were distributed. 2. Account receivable - March 31, 1985 - $20,825.29. RESOLUTION NO. 1,066 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants oredered drawn on the Treasurer for several amounts viz: Time Insurance Company Pay Roll No. 1944 Pay Roll No. 1945 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #k49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Couniissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Advance Paging Services Northern States Power Company The Croixside Press City of Stillwater Thompson Hardware Company Tom Thumb Markets Treasurer, State of Minnesota Peder Gaalaas Jewelers St Croix Excavating Miller Excavating Del's Lawn & Log Fred's Tire Company Stillwater Motor. Company Brad's South Hill Mobil Munitech Inc McCarthy Well Company Autocon Industries Inc S &T Office Products Inc Feed -Rite Controls Inc Leef Bros Group Insurance Salaries, Labor Mar 1- 15,1985 Salaries, Labor Mar 16 -31'85 W T Federal for March 1985 W T State for March 1985 FICA Dues for March 1985 PERA Dues for March 1985 Dues for April 1985 Account Anderson & McKean Premium for April 1985 Account, Ronald Anderson Account, James McKnight Sales Tax Jan, Feb, Mar 1985 Phones & Telemeter Circuits Phone Rental Pager Lease Power, Gas, Lights Post Cards, Bills, Off & On's Principal & Interest GO Bond '7 Shop Supplies Gasoline 15 Month Water Analysis (Sample Plaque - AWWA Landmark Backhoe & Truck (1 job) Backhoe & Truck, Sand & Limerock Chains & Chainsaw Chain Tailpipe Ford Truck Ford Final Trans & Motor Mount Brakes Chev Pick -Up Meter Parts Check Pumps & Motors Service Automatic Controls (2) Fireproof Cabinets Samples Uniforms $ 128.25 4,212.74 3,972.48 1,834.03 961.35 1,284.77 1,171.09 63.00 30.00 1,037.10 150.00 100.00 733.12. 268.64 20.32 90.00 3,290.24 374.25 7 4,262.30 39.71 334.61 s) 270.13 27.00 435.00 949.30 43.95 30.00 221.81 35.00 135.92 100.00 139.60 1,260.00 60.00 60.60 $28,126.31 There being no further business, on motion, meeting adjourned. Attest: Stillwater, Minnesota May 9, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 9, 1985 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were James Tholen and Bruce Zimmerman. The minutes of the April 11, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye', Resolution No. 1,069 was approved for payment. James Tholen advised the Board of his union proposal, i.e letter dated April 17, 1985, which includes 1986 wages only, $.55 per hour increase. This proposal would extend the current contract one (1) year. After discussion, the Board tabled this matter but wished to have a special meeting two (2) weeks from now, an exact date to be set next week. Bruce. Zimmerman, representing Tele- Terminals, explained a proposal to furnish us with an IBM computer, price $10,383.00, back -up tape $1,480.00 and annual maintenance agreement of $1,415.00. After much discussion, Bruce Zimmerman will advise Manager McKean of required changes involving programing for the water bills. The Board agreed `. cost figures will be needed before a computer can be justified. The cost of repairing the leaking pool at the Post Office Park was discussed. Repair figures range from $2,000 to $5,000. The Board wishes to look at the pool together, before allowing repairs to begin. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", $500.00 per year will be budgeted each year for school and education, not to accumulate over $1,000.00. Whether or not monies will be spent annually remains the Board's discretion. Manager McKean advised the Board that one (1) part -time meter reader application had been received. After discussion, Manager McKean was instructed to advertise for the job opening in the Stillwater Gazette. The application on file will be considered valid. Attorney Magnuson's letter, dated April 23, 1985, Re: Public Officers Interest in Contract,wa.s discussed in detail. The individual Board members questions were apparently answered in their own minds. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - April 30, 1985 - $29,306.27. 2. No. 8 pumphouse was damaged again over the weekend by vandals. The windows will be boaxtzd up. RESOLUTION NO. 1,069 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1946 Pay Roll No. 1947 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Advance Paging Service MCI Airsignal Northern States Power Company Salaries, Labor April 1 -15, 1985 Salaries, Labor April 16 -30, 1985 W T Federal for April 1985 W T State for April 1985 FICA Dues for April 1985 PERA Dues for April 1985 Dues for May 1985 Account, Anderson & McKean Premium for May 1985 Account, Ronald Anderson Account James McKnight Sales Tax for April 1985 Phone Service & Tlemeter Circuits Phone Rental Pager Lease Pager Purchase & 1 Year Air Time $ 3,867.44 4,121.77 1,847.14 957.21 1,315.70 1,232.09 63.00 30.00 1,037.10 150.00 100.00 351.34 211.95 20.32 21.00 189.00 Power, Gas, Lights 2,717.79 Dennis McKean, Secreatry Postmaster, Stillwater Stillwater Book & Stationery Co Inc City of Stillwater Thompson Hardware Company Stillwater Union 76 Valley Auto Supply Inc Arrow Building Center Ronald A Anderson T A Schifsky & Sons Inc Norman Kollander Glass Service Company Truck Utilities & Mfg Inc Action Rental Inc Graphic Controls Inc SEH Inc Waterous Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Sundry Expense $ 368.30 Dbl Post Cds & Envelopes 960.40 Office Supplies 7.86 Principal & Int_erest GO Bond 1977 4,262.30 Yard & Shop Supplies 153.64 Gasoline 337.18 (2) Batteries 1.14.61 Paint & Brushes 21.52 Allocation Nat'l AWWA Convention 1,000.00 Blacktop Cold Mix 40.48 Machine Work 17.50 2" Plexiglass Dome @ #8 315.00 Repair Hydro Pump Ford Truck 108.51 Concrete (3) Jobs 135.50 Tank Level Strip Charts 208.09 Map Revision Updating 409.41 Hydrant Parts 344.85 Water Samples 60.00 Uniforms 80.75 Valve, Sleeve & Clamp 408.00 Sieve, Pipe, Brass & Water Cooler 1,277.46 $28,864.21 There being no further business, on motion meeting adjourned, Attest: Secretary Stillwater, Minnesota May 23, 1985 Special Meeting: A special meeting of the Board of Water. Commissioners was held on Thursday, May 23, 1985 at 7:30 A.M. All Commissioner were present. President Andrewsen presiding. Also present were James Tholen and Tim Conners. President Andrewsen spoke in response to April 17, 1985 union letter, in regard to wages. The Board's counter- proposal is $.55 per hour increase for 1985 and $.45 per hour increase for 1986, in both instances the Foreman's wage is $1.00 per hour over the Senior Water Maintenance classification. Tim Conners, upon returning to the meeting, accepted the 1985 proposal only, on behalf of union members. An addendum to the current contract will be typed and signed within a few days. After discussion, the concensus of the Board was not to repair the pool at the Post Office Park. If monies can be found from grants, etc., the Board may look favorably at repairing the pool, also alternatives to the pool's present form may be considered. The estimated costs of repairing the pool range from $2,000.00 to $5,000.00. Discussion followed on purchasing a computer and hiring a part -time meter reader. There being no furhter business, on motion, meeting adjourned. (7 Attest: Secretary Stillwater, Minnesota June 12, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, June 12, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Steve Milston representing Rivertown Restoration, Scotty Simonet representing the Perennial Garden Club, Myrtle Gaffney representing the Business and Professional Women's Club, and citizens Michael Tibbetts, Nile Kriesel, Maurice Stenerson, Lois Morrison and Bernard Gaffney. The minutes of the May 9, 1985 regular and May 23, 1985 special meetings were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No 1,070 was approved for payment. On motion of Commissioner. Jahnke, duly seconded by Commissioner Rider, All. voting 3y "Aye ", Scott Anderson is hired as a part -time meter reader, at $5.75 per hour. After a successful six (6) month probationary period the wage may increase to $6.25 per hour'. The concensus of the Board was not to purchase a computer from Tele- Terminals at this time. Bruce Zimmerman will be notified that a purchase now would not be in the best interests of the Board of Water Commissioners, because cost savings appear to be minimal. Manager McKean will send a letter to Mayor Peterson. requesting Morrie Andrewsen's reappointment to the Board of Water Commissioners. The Board was advised that accounts receivable as of May 31, 1985 were $17,480.97. Manager McKean advised the group assembled of the status of the Post Office Park pool. The property is owned by Melvin Doyle, maintained by the Board of Water Commissioners, along with the Perennial Garden Club. Because it may cost $5,000.00 to repair the pool and the owner, Melvin Doyle, is only willing to keep the status of the park 5 years at this time, the Board has decided not to repair the pool. An alternative plan to fill the pool with dirt, plant shrubs etc., and repair the smaller overflow pool did not meet with much approval. There was much input, including volunteer labor to do the masonry work, less material, from the various representatives of the groups present. The Board suggested legal advise must be the first step, therefore Manager McKean will get City Attorney Magnuson's opinion on any covenants in Doyle's deed of property, whether it will remain a park, or if the owner can do as he pleases with the property. Manager McKean will work closely with Scotty Simonet of the Perennial Garden Club, to solve this problem as quickly as possible. RESOLUTIONO NO. 1,070 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1948 Pay Roll No. 1949 Pay Roll No. 1950 First National Bank, Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretaty, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Northern States Power Company Time Insurance Company City of Stillwater Thompson Hardware Company Erickson Post Inc Valley Auto Supply Inc • Arrow Building Center Miller Excavating Inc Brochman Blacktopping Pedar Gaalaas Inc Stillwater Gazette Stillwater Motor Company Heritage Ford - Mercury Inc Bryan Rock Products Inc Mogren Bros Kern - Anderson Cleveland Cotton Products T A Schifsky & Sons Inc Waterous Company Feed -Rite Controls Inc Salaries, Labor May 1 -15, 1985 $ 3,885.37 Labor Jan 1 - May 7.5'85 (Back Pay) Salaries, Labor May 16 -31, 1985 W T Federal for May 1985 W T State for May 1985 FICA Dues for May 1985 PERA Dues for May 1985 Dues for June 1.985 Account Anderson & McKean Premium for June 1985 Account Rondd A Anderson Account James E McKnight Sales Tax for May 1985 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Group Life Premium Principal & Interest GO Bond 1977 Lawnmower & Shop Supplies Gasoline Case of Oil & Fan Belts 2 Pieces Lexan & Shop Supplies Backhoe & Fill 4 Jobs Blacktop 7 Jobs Plaque, Zoller Add, Meter Reader Brakes 1982 Chev Electrical System 1979 Ford 31/2 Ton Limerock 12 Yards Black Dirt Sod Towles, Hand Cleaner, Chamois 1 Ton Cold Mix 1 - 4" Inside Assembly 1,328.59 4,390.93 2,063.42 1,091.25 1,498.22 1,469.47 63.00 30.00 1,037.10 150.00 100.00 204.14 211.95 20.32 2,674.12 128.25 4,262.30 474.99 329.36 38.68 560.66 784.50 1,030.00 60.20 17.35 332.97 17.60 13.65 22.50 18.00 318.53 21.42 245.00 Acid, Chlorine, Samples & Equipment 3,018.34 96 Leef Bros Inc Uniforms $ 60.60 Water Products Company Valves, Stops & Corps 706.97 Goodin Company Meter Parts & Pipe 740.05 33,419.80 —::— There being no further business, on motion, meeting adjourned, , j��� - '7 Attest: Secretar Y Stillwater, Minnesota July 11, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 11, 1985 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Scotty Simonet. The minutes of the June 12, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Morrie Andrewsen as President and Donald Jahnke as Vice - President of the Board of Water Commissioners effective July 1, 1985. The offices and appointments of Board members now stand as follows: President Morrie Andrewsen Appointment expires June 30, 1988 Vice- President Donald Jahnke Appointment expires June 30, 1986 Member Thomas Rider Appointment expires June 30, 1987 On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,071 was approved for payment. After discussion, the concensus of the Board was to have Scotty Simonet proceed to repair the pool at the Post Office Park, using volunteer labor and donated monies. The Board also told Mrs Simonet we would take care of the drain and other minor items. On motion of Commissioner Rider, duly seconded by Commissioer Jahnke, all voting "Aye ", Elizabeth Kraft's wage will be increased to $5.75 per hour, effective July 1, 1985. As a matter of record, the following items were discussed with no action taken: 1. Accounts receivable - June 30, 1985 - $15,695.03. 2. 2nd quarter budget copies were distributed. 3. 1984 audit reports were distributed. RESOLUTION NO. 1,071 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1951 Pay Roll No. 1982 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Northern States Power Company The Croixside Press City of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Cemstone Products Company Salaries, Labor June 1 -15, 1985 $ 4,656.08 Salaries, Labor June 16 -30, 1985 5,310.09 (Includes Cert. Checks) W T Federal for June 1985 W T State for June 1985 FICA Dues for June 1.985 PERA Dues for June 1985 Dues for July 1985 Account McKean & Anderson Premium for July 1985 Account Ronald Anderson Account James McKnight Sales Tax for June 1985 Phone Service & Telemeter Circuits Phone Rental Power, Gas & Lights Printing Cards & Envelopes Principal & Interest G 0 Bond 1977 Batteries, Tools & Weed Spray Spray Paint Gasoline Cement 1,990.06 1,036.63 1,476.82 1,393.50 63.00 50.00 1,037.10 150.00 100.00 222.73 287.55 20.32 1,902.01 135.55 4,262.27 168.53 32.07 356.05 215.98 Rose Floral & Greenhouse Inc Hagen Systems Inc Voto, Reardon, Tautges & Co Ltd Action Rental Inc Pioneer Rim & Wheel Company St Croix Outfitters Zack's Inc Del's Lawn & Log Munitech Inc Short, Elliott, Hendrickson Inc Feed -Rite Controls Inc Leef Bros Inc Goodin Company Flowers Pumphouses $ 92.70 Annual Maintenance Agree. L3000 955.00 1984 Audit 3,184.50 Concrete 37.50 Trailer Springs 35.42 2pr Work Boots 143.90 3 Shovels 39.48 Mower Blade & Power Trimmer 217.98 Repair Meter Lily Lake School 507.85 Update Wall Map 117.27 Water Samples 45.00 Uniforms 96.70 Meters, Fittings & Brass Goods 692.23 $31,011.87 There being no further business, on motion, meeting adjourned. aA Attest: Secretary t Stillwater, Minnesota August 7, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, August 7, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Vern Jacobsen and David Loos, representing Triangle Engineering Inc. The minutes of the July 11, 1985 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,072 was approved for payment. The Board further requested a break -down of our investment account each month. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution Ho. 1,073 was adopted. BOARD OF WATER COMMISSIONERS NO. 1,073 RESOLUTION OF COMMENDATION Whereas, Michael Tibbetts has served the citizens of Stillwater, Minnesota and the Board of Water Commissioners; and Whereas, the unselfish service and labor provided the citizens of Stillwater; and Whereas, the quality of service provided the Old Post Office Park Pool. Now, Therefore, BE IT RESOLVED by the Board of Water Commissioners of Stillwater, Minnesota, that Michael Tibbetts be commended for his dedication and contribution to the replacement of the OLD POST OFFICE PARK POOL and to the citizens of the City of Stillwater. Adopted by the Board of Water Commissioners this 7th day of August, 1985. Morrie Andrewsen President Board of Water Commissioners Manager McKean was instucted to send a letter to Scotty Simonet for her contribution to the repair of the Post Office Park Pool. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", the Stillwater Police Department will be reimbursed $187.00 for (22) hours of stake -out duty at our #k8 Station, 845 Sunrise Ave. A substantial amount of vandalism has occurred during the last week, therefore, a siren alarm system has been installed. The Board was advised that $600,000.00 is the legal limit for liability coverage according to State Statue, but local policy or morally , an umbrella policy is proper. This matter was tabled and will be discussed later. Vern Jacobsen and David Loos proposed a Load Management Study that would save approximately $8,000.00 annually on pumping costs. The study would cost the Board $3,600.00 plus approximately $1,500.00 for a timing devise to operate the pumps. After discussion, on motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", the Board agreed in principal to accept the study subject to a review of the contract. Triangle Engineering Inc will be notified of the Boards decision. The accounts receivable balance on July 31, 1985 was $30,716.51. RESOLUTION NO 1,072 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants oredered drawn on the Treasurer for several amounts viz: Pay Roll No. 1953 Piper, Jaffray & Hopwood Inc Norwest Bank, Stillwater Pay Roll No. 1954 First National Bank,' Stillwater Commissioner of Revenue State Treasurer, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Northern States Power Company Postmaster, Stillwater The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Croix Oil Company Valley Auto Supply Inc Miller Excavating Inc Brochman Blacktopping Del's Lawn & Log Mogren Bros Landscaping Company Kern - Anderson Bryan Rock Products Inc Autocon Industries Inc St Croix Valley Clinic Norman Kollander R W Kirchner & Associates Harvest State Coop N & T Security Waterous Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor July 1 -15, 1985 $ 4,500.20 Zero Coup. Bond Matures 8 -15 -88 15,200.00 Passbook Savings 10,000.00 Salaries,Labor July 16 -31, 1985 4,307.64 W T Federal for July 1985 W T State for July 1985 FICA Dues for July 1985 PERA Dues for July 1985 Dues for August 1985 Account McKean & Anderson Premium for August 1985 Account, Ronald Anderson Account, James McKnight Sales Tax for July 1985 2,002.27 884.14 1,389.18 1,279.69 63.00 30.00 1,037.10 150.00 100.00 439.97 Phone Service & Telemeter Circuits 219.43 Phone Rental 20.32 Power, Gas & Lights 4,348.37 Envelopes & Post Cards 1,743.40 Printing 35.35 Office Supplies 12.40 Principal & Interest GO Bond 1977 4,262.30 Paint, Welding Rod etc Light Bulbs Gasoline Batteries Backhoe (2) Jobs Blacktop (1) Job Weed Cutter Cord 6 yds Black Dirt Sod Limerock Repair Telemeter Controls Physical, Scott Anderson Oversizing Valves & Flanges Appraisal, Office Weed Killer Alarm System #8 Station Hydrant Parts Water Samples Uniforms Hydrants, Sleeves, Plugs, Main Fence Pipe & Fittings There being no further business, on motion, meeting adjourne Attest: 70.98 11.64 321.80 86.64 811.60 320.00 11.55 90.00 12.00 39.59 286.00 19.00 155.75 200.00 20.95 754.00 209.93 60.00 75.75 4,134.18 671.51 $60,387.63 k414/04/A4'; Secretary Stillwater, Minnesota September 12, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 12, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ron Anderson. The minutes of the August 7, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,074 was approved for payment. Manager McKean advised the Board members that without full investment authority for the Secretary, the resolution for payment of bills will have to remain as is. An investment break -down will be provided each month. The matter of an umbrella policy, larger than existing $1,000,000.00 was tabled until a current premium can be obtained. The clean -up of the property East of the Old Post Office Park will have to be handled by the City of Stillwater, because of liability problems. Allan Zepper is aware of the situation and will follow up. The Board reveiwed its policy of turning water off during excavations for repairs After much discussion, the current policy will remain generally intact, with the addition of printed notices left at the premises affected. The Board also discussed its policy of furnishing water to consumers outside the City. Many factors were discussed. The concensus was more information will be needed. No decision was made at this time. The current policy is to supply water outside the City. As a matter of record, the following items were discussed, with no action taken: 1. 70 shut -off notices were mailed August 12th of over $4,000.00. 2. Accounts receivable - August 31, 1985 - $19,088.56. 3. Gretchen Sabal of the Minnesota PCA tested wells #5 & # #6 for ground water contamination. The results will be known in about six (6) months. 4. Our system rating reached 92.5, according to the State Health Department. Since 1947, this is the highest rating ever. RESOLUTION NO. 1,074 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1955 Salaries, Labor Aug 1 -16, 1985 $ 3,993.87 Pay Roll No. 1956 Salaries, Labor Aug 16 -31, 1985 4,410.81 First National Bank, Stillwater W T Federal for August 1985 1,973.94 Commissioner of Revenue W T State for August 1985 840.81 State Treasurer Soc Sec Contrib Fund FICA Dues for August 1985 1,353.04 State Treasurer PERA Dues for August 1985 1,321.04 Financial Secretary, Local #49 Dues for September 1985 63.00 Piper, Jaffray & Hopwood Inc Account Anderson & McKean 30.00 Blue Cross & Blue Shield of Minnesota Premium for September 1985 1,047.90 State Capitol Credit Union Account Ronald Anderson 150.00 First National Bank, Stillwater Account James McKnight 100.00 Commissioner of Revenue Sales Tax for August 1985 316.89 Northwestern Bell Telephone Company Phone Service & Telemeter Circuits 222.55 AT &T, CS &S Phone Rental 20.32 Northern States Power Company Power, Gas, Lights 4,409.39 Dennis McKean, Secretary Sundry Expense 312.50 Stillwater Insurance Agency Depositors Forgery Bond 29.00 Time Insurance Company Group Life Insurance 128.25 The Croixside Press Printing Envelopes & Post Cards 529.60 Stillwater Book & Stationery Company Office Supplies 10.15 City of Stillwater Principal & Interest G 0 Bond 1977 4,262.30 Thompson Hardware Company Sprayer, Towels, Batteries, Paint 122.10 Hardware Hank Store Spray Paint 8.00 Brad's South Hill Station Gasoline 264.02 yy Croix Oil Company Gasoline Arrow Building Center Lumber, Windows, Plywood, Paint State Agency Revolving Fund Pro -Rata Share Admin Soc Sec City of Stillwater LI #195 South Third Street City of Stillwater, Police Department Stake -Out #8 Station Greeder Electric Company Install Fixtures #1 & #8 Stations Miller Excavating Inc Backhoe - Fill Sand 3 Jobs Brochman Blacktopping Blacktop - 5 Jobs Moeltor Construction Company Fittings & Watermain George W Olsen Construction Company 35. Holes Drilled, Laurel St Fence Action Rental Inc Concrete Harvest States Coop 1 gal Weed Killer Brad Ragan Inc Boot Tire Parks Dept Tractor Feed -Rite Controls Inc Chlorine & Acid Leef Bros Inc Uniforms Water Products Company Goodon Company $ 60.94 410.23 6.06 4,147.72 187.00 188.00 1,163.60 914.00 344.00 396.25 23.00 20.95 217.55 1,101.24 65.60 Valves,Clamps,Sleeves,Hydrant Parts 2,712.62 Meters, Fittings, Curb Boxes 2,672.60 $40,550.84 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota October 10, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 10, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the September 12, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both Voting "Aye ", Resolution No. ].,075 was approved for payment. Commissioner Rider abstained from voting. It was reported the accounts receivable as of Setember 30, 1985 were $13,435.56, this is the lowest figure for this date since 1981. The third quarter budget copies were distributed and discussed. At this time the Board tabled the matter of relinquishing their rights to the City of Stillwater, for a 26' strip of property (S 20' of Lot 8 & N 6' of Lot 9, Block 19, Original Town) currently being rented to the Lowell Inn for parking purposes. The Board agreed no transmitter antenna's of private companies would be allowed on their water tanks. Several requests have been made and denied in the past. Manager McKean advised the Board members that Nile Kriesel, City Administrator, had announced to him that he is, and will be, actively trying to take -over the Water Department. His intention is to proceed thru the Charter Coumtission, then the City Council. The Board unanimously denounced this action and will counter -act by any means at their disposal. Because of the proposed action by the City, President Andrewsen requested, and received, from James Tholen, stewart of Local #49, a delay in contract negotiations for 1986 and 1987. RESOLUTION NO. 1,075 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1957 Pay Roll No. 1958 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Salaries, Labor Sept 1 -15, 1985 Salaries, Labor Sept 16 -30, 1985 W T Federal for Sept 1985 W T State for Sept 1985 FICA Dues for Sept 1985 PERA Dues for Sept 1985 Dues for October 1985 Account Anderson & McKean Blue Cross & Blue Shield of Minnesota Premium for October 1985 State Capitol Credit Union Account Ronald Anderson $ 4,542.94 4,424.17 1,961.26 836.26 1,401.26 1,294.40 63.00 30 .00 1,047.89 150.00 First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T CS &S Northern States Power Company Stillwater Insurance Agency The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Tom Thumb Food Markets Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Simonet Furniture & Carpet Company Viking Safety Products Truck Utilities & Manufacturing Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Account James McKnight $ 100.00 Sales Tax for Sept 1985 315.05 Phone Service & Telemeter Circuits 227.95 Phone Rental 20.32 Power, Gas, Lights 3,253.15 Estimated One Year Premium 13,612.00 Addressograph Name Cards 15.00 Office Supplies 82.62 Principal & Interest G 0 Bond 1977 4,262.30 Shop Supplies Gasoline Oil, Filter, Fan Belt Paint, Brush,Screen Backhoe, Rock & Sand 4 Jobs Carpet Repair, Safe 3 Hard Hats Electrical Parts, Ford Truck Acid, Chlorine, Samples Uniforms Sleeve & Hydrant Flags There being no further business, on motion, meeting adjourned. Attest: 97.35 422.55 36.21 52.33 1,816.60 45.00 14.40 19.20 589.40 75.75 194.15 $41,002.51 Secretary Stillwater, Minnesota November 7, 1985 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 7, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the October 10, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,076 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Scott Anderson, part -time meter reader, has successfully ended his six -month probationary period and will receive an additional $.50 per hour. Anderson's wage will be $6.25 per hour effective December 1, 1985. Board members were advised of the meeting before the Charter Commission, November 20, 1985 at 4:30 P.M. The Board will meet briefly November 19th to review their preparation for the meeting. Following some discussion, the Board indicated they will counter- offer, Local #49 union proposals sometime in December. The accounts receivable as of October 31, 1985 were $36,972.55. RESOLUTION NO. 1,076 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn of the Treasurer for several amounts viz: Pay Roll No. 1959 Norwest Bank, Stillwater First National Bank, Stillwater Pay Roll No. 1960 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T, CS &S Northern States Power Company Postmaster, Stillwater Salaries, Labor Oct 1 -15, 1985 Invest. Money Market Passbook Invest. 1 yr C D @ 8.25% Salaries, Labor Oct 16 -31, 1985 W T Federal for Oct 1985 W T State for Oct 1985 FICA Dues for Oct 1985 PERA Dues for Oct 1985 Dues for November 1985 Account Anderson & McKean Premium for November 1985 Account, Ronald Anderson Account, James McKnight Sales Tax for October 1985 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sgl & Dbl Post Cards, Envelopes $ 4,114.05 24,000.00 50,000.00 4,289.87 2,008.65 849.85 1,360.24 1,334.17 63.00 30.00 1,047.90 150.00 100.00 503.90 222.55 20.32 2,212.75 1,969.90 The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Stillwater Union 76 Valley Auto Supply Inc Stillwater Gazette Kern - Anderson Fred's Tire Company Stillwater Motor Company Brochman Blacktopping Miller Excavating Inc Greeder Electric Linner Electric Inc Reliable Appliance Service Hart Forms & Systems Doster Sales & Service Inc City of Stillwater Roettger Welding Service Inc Air Power Equipment Corp Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Printing Office Supplies Principal & Interst G 0 Bond 1977 Shop Supplies Toilet, Paint & Supplies Gasoline Paint Rate Notice Sod Tube Replace Diode Chev Pick -up Blacktop (6 jobs) Backhoe (2 jobs) Merc Vapor Lamp Sunrise Station 8' Flourescent Tubes Repair Vacuum Cleaner New Water Rate Programs Homelite Pump Repairs LI #218, 2 - 12" Main Stubs Repair Snow Plow & Trailer 90 lb Air Hammer Samples Uniforms Brass, Hyd Ext & Fittings Meters There being no further business, on motion meeting adjourned. kvci 1770 Attest : Secretary Stillwater, Minnesota December 12, 1985 74.50 19.77 4,262.30 47.09 104.40 310.52 58.43 9.43 23.40 8.08 74.58 850.00 287.50 54.50 104.55 17.70 226.64 97.95 14,551.00 1,245.75 690.00 84.00 45.45 717.92 500.53 $118,743.14 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 12, 1985 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the November 7, 1985 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,077 was approved for payment. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", effective January 1, 1986 the following wage scale for part -time employees will be in effect: Part -time office Yard maintenance Experienced meter reader Inexperienced meter reader $6.00 per hour $7.50 per hour $7.50 per hour $5.75 per hour Manager McKean advised the Board, Scott Anderson was leaving the employ of the Board of Water Commissioners, effective December 31, 1985. The Board wishes Scott every success on his relocation in Denver. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", effective March 1, 1986, Tom Zoller is hired as a part -time meter reader at $5.75 per hour. After a successful six (6) month probation period his wage will increase to $6.50 per hour. The accounts receivable balance, November 30, 1985 was $19,871.32. After discussion, the Board will present a written counter - proposal to Local #49 union, December 17, 1985. RESOLUTION NO. 1,077 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1961 Cosmopolitan State Bank Pay Roll No. 1962 First National Bank, Stillwater Salaries, Labor Nov 1 -15, 1985 Investment Money Mar 8.1% 1 yr Salaries, Labor Nov 16 -30, 1985 W T Federal for November 1985 $ 3,904.46 25,000.00 3,818.14 1,849.23 Y7 417 Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Inc Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Consumer Products Division Northern States Power Company Dennis McKean, Secretary Stillwater Insurance Agency Time Insurance Company The Croixside Press Stillwater Book & Stationery Co Inc City of Stillwater Thompson Hardware Company Hardware Hank Store Erickson Post Valley Auto Supply Inc Arrow Building Center Ritzer Excavating Inc Miller Excavating Inc Stillwater Motor Compnay Del's Lawn & Log Greeder Electric Company Mogren Bros Addressograph Farrington Inc R L Polk & Company St Croix Outfitters Autocon Industries Inc Pioneer Rim & Wheel Company R E Mooney & Associates Inc Roettger Welding Service S.E.H. Inc Waterous Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company W T State for November 1985 FICA Dues for November 1985 PERA Dues for November 1985 Dues for December 1985 Account, McKean & Anderson Premium for December 1985 Account, Ronald Anderson Account James McKnight Sales Tax for November 1985 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense Add. Auto & Liability Group Life Insurance Printing Env, Ledgers, Post Cds Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Shovels Gasoline Oil & Tire Chains Lumber Assessment N 1st St Private Line Limerock & Backhoe (3 jobs) 1982 Chev Heater & Tune -Up Repair Homelite Pump Light Fixture Station #8 3 yds Black Dirt 6 Ribbons Directory Caps & Boots Service Call #5 Pump & Reset Drift Swivel Jack - Compressor Valve Kits #8 & #9 Pilot Valve Pts Safety Cage Update Water Base Map Hydrant Head Section w /42" Steamer Samples Uniforms Sleeve, Gland, Elbow Pipe, 1" Drill -Taps, Fttgs, Clamps There being no further business, on motion, meeting adjourned. Attest: $ 792.43 1,356.64 1,223.67 63 .00 30.00 1,047.90 150.00 100.00 243.81 223.24 20.32 3,308.43 207.49 177.95 128.25 470.90 5.57 4,262.30 46.56 61.36 275.80 134.94 51.42 4,760.00 967.00 140.77 36.95 95.00 34.50 72.60 63.00 145.95 187.40 27.10 800.25 1,881.00 76.03 490.60 84.00 193.55 256.98 601.54 $59,868.03 �tiuzZ /�� Secretary Stillwater, Minnesota January 14, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, January 14, 1986 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present after the recess were James Tholen and James McKnight. The minutes of the December 12, 1985 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,078 was approved for payment. The accounts receivable balance as of December 31, 1985 was $13,804.26. The fourth quarter budget copies for 1985 were distributed and discussed by members of the Board. After discussion, on motion of Commissioner Janhke, duly seconded by Commissioner Rider, all voting "Aye ", the 1986 budget as presented, was adopted. The budget reflects a 15% increase in revenue and a 5.3% increase in expenditures over 1985. After the recess, with James Tholen in attendance, the Board verbally presented their offer to Local #49 union members. (See letter dated January 14, 1986) After much discussion, James Tholen will consider the offer and contact the Board at a later date. James McKnight, advised the Board of a $.63 per hour deficit in his salary, over the years. Afetr discussion, the Board tabled both McKnight's and McKean's salaries until the February meeting. Manager McKean earlier requested $95.00 to $100.00 per month, not including the $.63 per hour. RESOLUTION NO. 1,078 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1963 Pay Roll No. 1964 Dennis McKean, Secretary Pay Roll No. 1965 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Piper, Jaffray & Hopwood Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner. of Revenue Northwestern Bell Telephone Company AT &T Consumer Products Division Northern States Power Company Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Miller Excavating Inc City of Stillwater Roettger Welding Service Inc Action Rental Inc Fred's Tire Company Air Power Equipment Company Autocon. Industries Inc Munitech Inc Waterous Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Salaries, Labor Dec'84- Nov'85 Lg $ 5,967.87 Salaries, Labor Dec 1 -15, 1985 4,742.71 Sundry Expense 411.65 Salaries, Labor Dec 16 -31'85 Sick 8,364.21 W T Federal for Dec 1985 W T State for Dec 1985 FICA Dues for Dec 1985 PERA Dues for Dec 1985 Dues for January 1986 Account Anderson & McKean Premium for January 1986 Account Ronanld Anderson Account James McKnight Sales Tax for Dec 1985 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Office Supplies 5,099.16 1,998.41 3,032.94 3,142.70 63.00 30.00 1,047.90 150 .00 100.00 235.75 222.55 20.32 3,330.00 15.75 Principal. & Interest G 0 Bond 1977 4,262.23 Shop Supplies 60.59 Christmas Tree 14.99 Gasoline 425.51 Drott, Trucks, Ripper, Fill 2 Jobs 1,484.03 City Truck 1 Job 70.68 Weld Control Are - Laurel St 12.00 Concrete for Hydrant Post 30.50 Tune -Up, Weld Muffler, Vac Line Tks 115.20 (4) Tar Cutters Repair Control Panel Meter bottoms, Gasket, Washers Hydrant Parts & Bolts Chlorine & Acid Uniforms (2) 6" Repair Clamps There being no further business, on motion, meeting adjourne Attest: r Secretary Stillwater Minnesota January 29, 1986 224.31 205.20 177.05 184.71 647.40 80.75 195.34 $46,165.41 Special Meeting: After much discussion, on motion of Commissioner .Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", the Board confirmed its resolve of proposals, stated in January 14, 1986 letterto Tim Conners, Local #49 union. After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", James McKnight's salary will be increased $95.00 per month, to $1930.00 per month. Commissioner Jahnke based this increase on $.45 , plus $.10 per hour. Also included in Commissioner Jahnke's motion was to increase Dennis McKean's salary $90.00 per month, to $2590.00 per month. There being no further business, on motion, meeting adjourned Attest: ecretary Stillwater, Minnesota February 13, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 13, 1986 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the January 14, 1986 regular meeting /were read and approved. and the January 29,,1986 special meeting On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,079 was approved for payment. The 1985 annual financial statements were distributed to Board members. The adoption of this report was tabled until March. An insurance umbrella quote of $7,000.00 annual premium for $1,000,000.00 coverage was tabled. The Board will continue to explore other options for additional coverage. Two (2) quotes from Fire Watch Inc,, to protect the office safe were denied. Instead the Board recommended extending the existing sprinkler system and purchasing a fireproof cabinet for the ledgers. Manager McKean advised the Board that No. 9 pump had developed a severve vibration in the upper bearing. The estimated cost of repairing the bearing only, was $2,000.00. Because, McKean expected to pull this pump and exchange the current motor for a smaller high- effiency unit a year from now, the Board agreed the entire project should be done now. The projected total cost of repairing No. 9 pump and motor is between $8,000.00 and $9,000.00. The job is expected to be completed in March. The accounts receivable balance as of January 31, 1986 was $32,159.26. This reflects the first months balance since the rate increase took effect. The union contracts were signed by the Board and are now complete for the years 1986, 1987 and 1988. A letter from Arnold Jirik, 2107 Dundee Place, claiming undetermined damages because of a water leak, was fowarded to the Board's insurance carrier. (See letter dated February 10, 1986) RESOLUTION NO. 1,079 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1966 Norwest Bank, Stillwater Pay Roll No. 1967 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Consumer Products Division AT &T Communications Northern States Power Company Postmaster, Stillwater Stillwater Insurance Agency Auto Owners Insurance McGarry- Kearney Agency Stillwater Insurance Agency The Croixside Press Stillwater Book & Stationery Co Inc City of Stillwater Thompson Hardware Company Croix Oil Company Valley Auto Supply Inc Arrow Building Center Charles Cudd Construction Salaries, Labor Jan 1 -15, 1986 Investment 6 mo @ 7.0% Salaries, Labor Jan 16 -31, 1986 W T Federal for Jan 1986 W T State for Jan 1986 FICA Dues for Jan 1986 PERA Dues for Jan 1986 Dues for Feb 1986 Premium for Feb 1986 Account Ronald Anderson Account James McKnight Sales Tax for Jan 1986 Phone Service & Telemeter Circuits Phone Rental Long Distance Call - AWWA Power, Gas, Lights Dbl Post Cards, Envelopes Work Comp 125% Ex Mod Added Vehicles 6 Month Premium Annual Bond, McKnight, McKean Work Comp & Multi Peril, Audit Meter Sheets, Post Cards Office Supplies Principal & Interest G 0 Bond 1977 Paint, Glass, Bolts Gasoline Batteries Paint $ 4,140.26 25,000.00 4,264.03 2,027.50 866.46 1,443.74 1,330.40 63.00 1,047.90 150.00 100.00 395.92 222.80 20.32 2.83 3,941.85 1,016.40 1,048.00 1,369.36 100.00 975.00 398.60 29.96 4,109.17 189.83 294.35 41.04 45.25 Refund Acct #33 -145 Overpayment 341.00 American Water Works Association Department of Natural Resources Miller Excavating Inc P &A Company of Duluth Fred's Tire Company Air Power Equipment Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Annual Dues $ 49.00 Water Appropre6tion Fee 470.00 Backhoe,Trks,Ripper,Fill (2 Jobs) 1,483.70 Locate Main Break, Everett @ Orleans 541.00 2 Sets Tires & 1 Set Brakes Chev's 581.20 Repair Air Compressor Chlorine & Acid Uniforms Clamps & Couplings Meters, Fittings & Meter Parts There being no further business, on motion, meeting adjourned Attest: -Cc uti�'J� G �l Secretary 951.56 733.01 65.60 325.43 2,057.10 $62,232.57 Stillwater, Minnesota March 13, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 13, 1986 at 7:30 A.M. Commissioners Andrewsen and Rider present. Commissioner Jahnke absent. President Andrewsen presiding. The minutes of the February 13, 1986 regular meeting were read and approved. On motion of Commissioner Rider, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,080 was approved for payment. On motion of Commissioner Rider, duly seconded by Commissioner Andrewsen, both voting "Aye ", the annual report for 1985 was approved as submitted. The Secretary was instucted to transmit a copy of said report to the City Clerk as provided in Section 144 of the City Charter. After much discussion, the matter of installing remote read water meters was tabled until Commissioner Jahnke returns. As a matter of record, the following items were discussed, with no action taken: 1. The accounts receivable balance February 28, 1986 was $26,810.93. 2. Key's Well Company started pulling ¥9 pump and motor, March 12, 1986. RESOLUTION NO. 1,080 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1968 Pay Roll No. 1969 Pay Roll No. 1970 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Consumer Products Division Northern States Power Company Dennis McKean, Secretary Time Insurance Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Tom Thumb Market Valley Auto Supply Inc Arrow Building Center Rose Floral & Greenhouse St Croix Valley Clinic Miller Excavating Inc Zack's Inc Simone Engineering Inc Salaries, Labor Jan 1 -31'86 Back Pay Salaries, Labor Jan 1- 15,1986 Salaries, Labor Jan 16 -31, 1986 W T Federal for Feb 1986 W T State for Feb 1986 FICA Dues for Feb 1986 PERA Dues for Feb 1986 Dues for March 1986 Premium for March 1986 Account Ronald Anderson Account James McKnight Sales Tax for Feb 1986 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense Group Life Premium 2800 Dbl Cards & 1000 Envelopes Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Compressor Starter Paint Flowers, Herb Lange Physical, Tom Zoller Backhoe, Truck & Sand (Dundee Place) Ice Melt Pre Lube Valve #8 $ 250.65 3,916.67 4,045.33 1,887.28 830.25 1,443.64 1,310.14 63.00 961.37 150.00 100.00 308.29 222.55 20.32 3,980.41 282.33 128.25 154.80 14.27 4,109.17 87.72 231 .19 152.26 47.97 35.00 68.00 462.00 43.20 75.27 Air Power Equipment Corp S &T Office Supplies Feed -Rite Controls Inc Leef Bros Inc Oil Separator, Compressor Chair Acid, Chlorine, Samples & Equip #5 Uniforms There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota April 10, 1986 �l $ 157.60 250.00 2,122.39 74.25 27,985.57 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 10, 1986 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald Anderson, Richard Houston and Randol Crooks. The minutes of the March 13, 1986 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No, 1,081 was approved for payment. The first quarter budget copies were distributed and discussed. The Board was advised that No.9 pump and motor were installed and operating April 3, 1986. Some additional column had to be replaced, so the final costs will be about $10,000.00. The Board was also advised that No. 6 flouride pump had to be replaced immediately. The original intent of replacing this unit, about $1,800.00 was going to take place in 1987. The Board instructed Manager McKean to have a continency fund in the budget for 1987, to cover replacements not anticipated. Copies of the Load Management Study prepared by Triangle Engineering were distributed and discussed. The accounts receivable balance as of March 31, 1986 was $21,286.86. This figure is about $400.00 more than 1985. Ronald Anderson asked the Board to attend the AWWA National Convention in Denver, June 22 -26, 1986. After much discussion, on motion of Commissioner Jahnke, duly seconded Commissioner Rider, all voting "Aye ", the Board will contribute $300.00 for Anderson's attendance at the convention. After much discussion concerning remote water meter replacement, the Board agreed to make a decision at the May meeting. Manager McKean proposes buying 200 meters per year, and charging a $100.00 meter rental for all new customers using the standard sized meter. Richard Houston and Randol Crooks, as per letter dated April 6, 1986, asked the Board to consider water service to Lots 6 and Lot 4, Block 43, Carli - Schulenberg Addition, respectively. They further requested service be accomplished either thru a private line or a 6" watermain. According to current Board policy, a 6" watermain with fire hydrant is the only course to be considered. After much discussion, including petitioning the City to assess betefitted properties and /or paying for the entire project themselves. If the two parties, only, are involved the Board with prior agreement, may rebate a pro -rata share of future connections for this particular 600' of watermain, time limit and number of connections to be determined. President Andrewsen advised Houston and Crooks to obtain project costs and report back to the Board if they felt it feasible to pursue. RESOLUTION NO. 1,081 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Py Roll No. 1971 Pay Roll No. 1972 Salaries, Labor March 1 -15, 1986 $ 4,621.83 Salaries, Labor, March 16 -31, 1986 4,257.52 :First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division AT &T Communications Northern States Power Company City of Stillwater Thompson Hardware Company Brad's South Hill Station Valley Auto Supply Inc Arrow Building Center First National Bank, Stillwater Greeder Electric Miller Excavating Inc Phillip Construction Zahler Wood Products Stillwater Motor Company Key's Well Drilling Company Bryan Rock Products Inc Triangle Engineering Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company W T Federal for March 1986 W T State for March 1986 FICA Dues for March 1986 PERA Dues for March 1986 Dues for April 1986 Premium for April 1986 Account, Ronald Anderson Account, James McKnight Sales Tax for March 1986 Phone Service & Telemeter Circuits Phone Rental Long Distance Calls Power, Gas, Lights Principal & Interest G 0 Bond 1977 Paint & Shop Supplies Gasoline Muffler, Ford 1 -Ton Double Doors, Third St Principal & Interest ( #3022096 -01) Solenoid Valve #8 Station Backhoe, Truck & Sand (3jobs) Install Double Doors, Third St 1" x 3" x 18" Stakes Heater Core, Brakes, Front End Performance Check, 4 Wells 27.7 Ton Limerock Load Management Study Water Samples, Fluoride Standard Uniforms 3 Hydrants, Clamps There being no further business, on motion, meeting adjourne Attest: Secretary Stillwater, Minnesota May 7, 1986 $ 2,020.53 885.93 1,538,66 1,367.15 63 .00 961.29 150.00 100.00 269.29 222.55 20.32 7.66 3,013.12 4,109.17 i 82.85 433.74 l 26.95 519.03 15,181.03 38.60 2,587.01 128.86 73.00 283.88 100.00 112.22 3,600.00 96.57 8.5.75 2,673.38 $49,630.89 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, May 7, 1986 at 7:30 A.M. Commissioners Andrewsen and Jahnke present. Coimiiissioner Rider absent. President Andrewsen presiding. The minutes of the April 10, 1986 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,082 was approved for payment. After much discussion, Commissioner Jahnke introduced the following resolution and moved its adoption: RESOLUTION NO. 1,083 Be it resolved, by the Board of Water Commissioners, of the City of Stillwater, effective May 15 , 1986, Resolution No. 1,026, dated March 11, 198$, be ammended to read as follows: 1. The Board has determined with its acceptance of using 5/8" x 3/4" REMOTE READ WATER METERS as its standard sized meter, at considerable additional costs, NEW consumers will be charged a one -time meter rental charge of $ 100.00 that is non - refundable. This meter, however is still owned and maintained by the Board of Water Commissioners. Repair costs caused by damage from freezing and hot water to all meters are to be borne by the consumer. All other sections of Resolution No. 1,026 are to remain in force. Commissioner Andrewsen , duly seconded the motion, and upon vote being taken thereon, all present voting in favor thereof, and none voting against same, whereupon said resolution was declared duly passed and adopted, and was signed by the President whose signature was attested by the Secretary. Attest: ,e,.r Z ./ / z!" ecretary President The Board was advised of Elizabeth Kraft now becoming a PERA member and the circumstances involved. The accounts receivable balance as of April 30, 1986 was $38,447.10. This figure is $9,000.00 higher than last April and is attributed to the rate increase. The concensus of the Board was to inform the Mayor of Stillwater to re- appoint Don Jahnke to the Board of Water Conmiissioners. A letter will be mailed to the City Clerk. The Board was advised our two (2) pick -ups will be painted and reconditioned in the near future. RESOLUTION NO. 1,082 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1973 Pay Roll No. 1974 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division MCI Airsignal Inc Northern States Power Company Postmaster, Stillwater City of Stillwater Thompson Hardware Company Hardware Hank Store Stillwater Union 76 Valley Auto Supply Inc Ronald A Anderson St Croix Outfitters Norman Kollander City of Stillwater Cleveland Cotton Products Miller Excavating Inc Brochman Blacktopping Les Ritter Ditching Jim Weber Contracting Del's Lawn & Log Mogren Bros Landscaping Kern - Anderson Keys Well Drilling Company Air Power Equipment Corp Feed -Rite Controls Inc Leef Bros Inc Water Products Company Salaries, Labor April 1 -15, 1986 Salaries, Labor April 16 -30, 1986 W T Federal for April 1986 W T State for April 1986 FICA Dues for April 1986 PERA Dues for April 1986 Dues for May 1986 Premium for May 1986 Account, Ronald Anderson Account, James McKnight Sales Tax for April 1986 Phone Service & Telemeter Circuits Phone Rental Pager Service Power, Gas, Lights 8500 Sgl Cards & 2600 Dbl Cards Principal & Interest G 0 Bond 1977 Gloves, Towels, Shop Supplies 3/8" Drill Gasoline Battery National AWWA Convention Rain Suits (2) Machine 4" Waterline Fittings Copies (Hydrant Cards) Paper Towels Backhoe & Fill Blacktop 9 Jobs 24' @ 1114 N Marhta St Cement, Birchwood Drive Mower Blade & Belt 6 Yards Black Dirt 60 Rolls Sod Pump Repair & New Motor @ #9 Repair Air Compressor Parts, Acid, Chlorine, Samples Uniforms 4" & 8" Sleeve & Repair Flags There being no further business, on motion meeting adjourned. ,2u� Attest: Secretary Stillwater, Minnesota June 12, 1986 .-3 $ 4,495.22 4,115.75 2,011.76 872.91 1,454.20 1,357.94 63.00 961.33 150.00 100.00 412.10 222.55 20.32 80.00 3,027.20 1,918.00 4,109.17 102.59 93.27 302.82 42.00 300.00 51.98 21.00 53.10 276.00 2,213.75 3,485.00 114.00 710.00 33.67 96.00 36.00 10,210.75 282.25 1,102.53 60.60 206.39 $45,165.15 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 12, 1986 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of_;the May 7, 1986 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Resolution No. 1,084 was approved for payment. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Rider, all voting "Aye ", Elizabeth Kraft is offered a one -thrid split of employee's share of FICA dues. Total employee's share is $488.08 dating back to September 1, 1983. Sy Mrs Kraft's share will now be $162.69 to be paid with -in a three (3) year period. On motion of Commissioner Rider, duly seconded by Commissioner Jahnke, all voting "Aye ", Manager McKean was instructed to increase our general liability coverage to $600,000.00, to conform to State Statue. Manager McKean was instucted to prepare specifications of an "insurance package proposal" to be distributed as soon as possible. Commissioner Rider announced he is moving to Phoenix and therefore resigning from the Board of Water Commissioners, effective June 30, 1986. President Andrewsen, Commissioner Jahnke and Secretary McKean all expressed their regrets in seeing Commissioner Rider leave, but wished him well in his new endeavor. Commissioner. Rider further stated he had enjoyed the past two (2) years on the Board, and hoped the present stucture of the Water Department would continue. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable - May 31, 1986 were $16,402.85 2. May 7th - 176 shut -off notices were mailed amounting to over $15,000.00. RESOLUTION NO. 1,084 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1975 State Treasurer Pay Roll No. 1976 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Consumer Products Division Northern State Power Company Dennis McKean, Secretary Time Insurance Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Erickson Post Valley Auto Supply Inc Arrow Building Center Lawn Green Mogren Bros Landscaping Company Kern - Anderson Rose Floral & Greenhouse Brochamn Blacktopping Bryan Rock Products Company Stillwater Motor Company Gopher Electronics Company Viking Electric Supply Curtis 1000 Feed -Rite Controls Inc Leef Bros Inc Water Products Company Salaries, Labor May 1 -15, 1986 PERA Elizabeth I Kraft Salaries, Labor May 16 -31, 1986 W T Federal for May 1986 W T State for May 1986 FICA Dues for May 1986 PERA Dues for May 1986 Dues for June 1986 Premium for June 1986 Account Ronald Anderson Account James McKnight Sales Tax for May 1986 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense Group Life Premium Meter Slips Office Supplies P & I G 0 Bond 1977 Shop Supplies Spray Paint & Screws Gasoline Shop Supplies Shingles, Plywood, Lath Weed Spray, 3 Stations Black Dirt Sod Bedding Plants, Pump Houses Blacktop 3 Jobs Limerock 9 Jobs Master Cylinder & Line Ford 1 Ton Tie Clips & Clamps, New Meters Tacker, Staples, Bits Offfice Machine Billing Rolls #6 Flouride Equip & Samples Uniforms Vis Reader, Clamp, Ftg & Meter There being no further business, on motion, meeting adjourned. Attest: ,,ttcal /7/G Secretary $ 4,068.51 591.19 4,819.96 2,054.99 883.34 1,420.04 1,375.11 63.00 961.33 150.00 100.00 210.00 222.55 29.10 2,426.89 324.91 128.25 172.60 86.06 4,109.17 54.38 26.47 226.71 5.05 86,99 187.00 60,75 9.60 138.88 504.00 278.06 183.25 39.64 169.78 153.11 1,794.00 92.10 3,180.92 $31,387.69 Stillwater, Minnesota July 9, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, July 9, 1986 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. New member, Jack Jewell, was welcomed by the Board. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to cast a unanimous vote for Morrie Andrewsen as President and Donald Jahnke as Vice - President of the Board of Water Commissioners effective July 1, 1986. The offices and appointments of Board members now stand as follows: President Morrie Andrewsen Appointment expires June 30, 1988 Vice - President Donald Jahnke Appointment expires June 30, 1989 Member John L Jewell Appointment expires June 30, 1987 The minutes of the June 12, 1986 regular meeting were read and approved. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,085 was approved for payment. Manager McKean advised the Board our general liability coverage cannot be increased by our current carrier, Auto Owners Insurance Company. State statue calls for a $600,000.00 minimum limit. Our policy expires August 31, 1986. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", private lines are hereby permitted to serve water at 845 N Martha St and at 211 E Stillwater Ave. Both letters requesting water service are on file in the office of the Board. Both applicants will be requested to identify on their deeds that water will be serviced thru a private line. After discussion, the concensus of the Board was to request the Planning Department of Stillwater, in writing, that building permits not be issued until the Board confirms water service. This request will only apply to applicants where a watermain does not exist abutting the property in question. After discussion, President Andrewsen said he will send a letter to Mayor Peterson, asking him to attend the September 11th Board meeting. As a matter of record, the following items were discussed, with no action taken: 1. Second quarter budget copies were distributed. 2. Accounts receivable balance June 30, 1986 was $13,616.94. RESOLUTION NO. 1,085 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1977 Salaries, Labor June 1 -15, 1986 Washington Federal Savings Bank Investment 6 mo @ 6.5% Pay Roll No. 1978 Salaries, Labor June 16 -30, 1986 (includes cert checks) First National Bank, Stillwater W T Federal for June 1986 Commissioner of Revenue W T State for June 1986 State Treasurer Soc Sec Contrib Fund FICA Dues for June 1986 State Treasurer PERA Dues for June 1986 Financial Secretary, Local #49 Dues for July 1986 Blue Cross & Blue Shield of Minnesota Premium for July 1986 State Capitol Credit Union Account, Ronald Anderson First National Bank, Stillwater Account, James McKnight Commissioner of Revenue Sales Tax for. June 1986 Northwestern Bell Phone Service & Telemeter Circuits AT &T Consumer Products Division Phone Rental Northern States Power Company Power, Gas, Lights The Croixside Press 2600 Double Post Cards Stillwater. Book & Stationery Company Office Supplies City of Stillwater Principal & Interest G 0 Bond 1977 Thompson Hardware Company Shop Supplies Hardware Hank Store Stove Pipe, Shop Supplies $ 4,617.15 75,000.00 5,584.31 2,068.50 894.69 1,648.74 1,490.06 63.00 815.53 150.00 100.00 217.92 222.55 29.10 3,746.91 115.20 12.46 4,109.17 100.90 143.31 Food -N -Fuel Greeder Electric Brochman Blacktopping Miller Excavating Inc Jim Weber Contracting Hagen Systems Inc Servicemaster Viking Electric Supply McGladrey, Hendrickson & Pullen New England Magazine Renewal Service Triangle Engineering Inc Stillwater Motor Company CEI Sales Inc R E Mooney & Associates Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Gasoline Wire Flow Meter, 3rd St Blacktop, 4 Jobs Backhoe, Truck, Sand 6 Jobs Cement 2 Jobs Maintenance Contract L3000 Extract Water, Shampoo 3rd St Meter Installation Supplies 1985 Audit, Partial 36 Issues Water Eng & Management Design Booster Pump, Wilkin St Brakes '82 Chev & Paint "83 Chev Airless Jackhammer Pilot Assembly, Laurel St Water Samples Uniforms Meters, Clamps, Sleeve There being no further business, on motion, meeting adjourned. $ 325.24 82.00 795.00 1,722.60 640.00 955.00 186.92 225.82 1,500.00 42.50 827.50 357.80 98.00 50.00 84.00 80.75 7,334.23 $116,436.86 Attest: secretary Stillwater., Minnesota August 7, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 7, 1986 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the July 9, 1986 regular meeting were read and approved. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,086 was approved for payment. The concensus of the Board was to allow Arkell Development, Cottages, to have four (4) units serviced by one (1) 11/2" water line as recommended by the City Engineer. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a 1" private line is hereby permitted to serve water to Robert Davis' new home on Third Ave South. Manager McKean advised the Board, Station #5 motor, had been hit by lighWing on July 23, 1986. Our insurance carrier will pay, less deductible, for a replacement motor. Two (2) quotes were received, Layne- Minnesota $4,068.00 and Key's Well Drilling $4,125.00. Both quotes include replacing the head shaft. Layne - Minnesota was awarded the bid. After discussion, the Board agreed to accept Stillwater Insurance Agency's quote of $15,770.00 for this coming years insurance. Two (2) other agencies were not able to quote on coverage at all. The Board requested Manager McKean to ask agent for liability limit coverage in writing and to continue requesting prices for an unbrella policy, which was not included in their premium quote. The 1985 audit reports, assembled by McGladrey, Hendrickson & Pullen were distributed. After discussion, regarding Dale Curtis, Assistant Foreman, taking a Water Department truck home for lunch, while living outside City limits, the Board denied this request. The concensus of the Board was because, Dale was living outside the City, the repercussions of such action could not be permitted. A request from Richard Houston, 1817 N Second St to install 600' of 1" copper line to serve his home and Randol Crooks' new home, South of Houston's was denied. The Board further stated, because of this areas absense of City water, any proposed extensions would have to be watermain, and not private lines. Houston had quotes for 600' of watermain from $15,500.00 to $19,500.00. The Board was advised Blue Cross & Blue Shield premiums will be increasing about 20% effective September 1, 1986. The Board was also advised of concerns of theft the Mayor had for our weather vane on top of the office building. The accounts receivable balance as of July 31, 1986 was $35,807.98. X Manager McKean reported our water meter replacement program is progressing well. If funds are availible this fall more meters will be purchased. RESOLUTION NO. 1,086 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Department of Employee Relations Pay Roll No. 1979 Norwest Bank, Stillwater Pay Roll No. 1980 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer FinanciA4 Secretary, Local #49 Blue Cross & Blue Shield of Minnesot State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone AT &T Consumer Products Division Northern States Power Company Postmaster, Stillwater The Croixside Press City of Stillwater Thompson Hardware Comapny Croix Oil Company Valley Auto Supply Inc Arrow Building Center State Agency Revolving Fund Minnesota Department of Health Greeder Electric Linner Electric Miller Excavating Inc Webster Company Inc Brochamn Blacktopping Bryan Rock Products Inc Kern - Anderson George Siegfried Construction Co McGladrey, Hendrickson & Pullen Norman Kollander Stillwater Motor Company Stillwater Sign Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company PERA Liz Kraft Salaries, Labor July 1 -15'86 Investment, Passbook Salaries, Labor July 16 -31'86 W T Federal for July 1986 W T State for July 1986 FICA Dues for July 1986 PERA Dues for July 1986 Dues for August 1986 aPremium for August 1986 Account Ronald Anderson Account James McKnight Sales Tax for July 1986 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights 2500 Double Cards & 500 Envelopes Printing 8500 Post Cards Principal & Interest G 0 Bond 1977 Paint & Shop Supplies Gasoline Batteries Coverall Plastic Soc Sec Administration Water Samples 15 Months Repair Third St Pump Lamps Office Fan Backhoe, Truck & Fill 3 Jobs Cut Off Tap S Main St Blacktop 1 Job Limerock 11.35 Ton Sod Chimney Repair, Wilkin St 1985 Audit Sharpening Bits & Threading Paint 1982 Chev Letter 1982 Chev Acid, Chlorine & Samples Uniforms Meters, Corps, Hydrant Extension There being no further business, on motion, meeting adjourned. $ 984.80 4,555.18 24,000.00 5,229.80 2,189.17 952.36 1,486.84 1,395.23 63.00 945.13 150.00 100.00 598.43 227.00 29.10 3,373.47 815.90 299.00 4,109.17 148.29 177.12 13.32 15.12 8.17 399.77 37.00 26.00 732.75 1,390.59 170.00 45.97 7.80 495.00 1.,000.00 67.00 960.96 170.00 979.73 60.60 2,490.98 $60,899.75 Attest: Secretary Stillwater, Minnesota September 11, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 11, 1986 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Mayor Harry Peterson. The minutes of the August 7, 1986 regular meeting were read and approved. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,087 was approved for payment. After receiving quotes of $3,200.00 from George Siegfried Construction and $3,950.00 from George W Olsen Construction to renew reservoir surfaces, the Board suggested budgeting in 1987 to complete this project. After flow test results of 100 -150 GPM at Wilkin St Station, the proposed booster pump at this site was put on indefinite hold. A request from Edwin Seim, 1105 Sixth Ave S, to recind all or part of service bill #5535, dated July 1,1986, because of recent service leak experiences at this address was discussed. After much discussion, President Andrewsen relinquished the chair to Vice - President Jahnke and then seconded a motion by Commissioner Jewell to reduce Seim's repair bill by $187.50, labor only, to a balance of $556.50. Motion was passed. Mr Seim will be notified of the Board's action. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Thomas Zoller has successfully completed his six -month probationary period and is now a permanent part -time meter reader with a salary increase to $6.50 per hour effective September 1, 1986. As a matter of record, the following items were discussed, with no action taken: 1. Councilman Tom Farrell toured and discussed our entire facilities August 14, 1986. 2. Accounts receivable - August 31, 1986 were $22,761.44. (76) Shut -off notices were mailed early in September. Mayor Peterson and the Board discussed a range of general concerns and some specific items. A concensus after discussion was to have informal City Council and Board w. meetings periodically, hopefully to more fully understand each others concerns. A meeting is slated sometime after this falls election. RESOLUTION NO. 1,087 Be resolved by the Board of Water Commissioners, of the City if Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1981 Pay Roll No. 1982 First Natonal Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division Northern State Power Company Dennis McKean, Secretary Stillwater Insurance Agency Auto - Owners Insurance Company Time Insurance Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Tom Thumb Food Markets Valley Auto Supply Inc Miller Excavating Greeder Electric Company Viking Electric Supply Del's Lawn & Log Stillwater Motor Company R L Polk & Company St Croix Outfitters Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Aug 1 -15, 1986 Salalries, Labor Aug 16 -31, 1986 W T Federal for Aug 1986 W T State for Aug 1986 FICA Dues for Aug 1986 PERA Dues for Aug 1986 Dues for Sept 1986 Premium for Sept 1986 Account Ronald Anderson Account James McKnight Sales Tax for Aug 1986 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense Work Comp, Forg Bond, Multi Peril Partial Truck Insurance Group Life Premium 300 Letterheads Office Supplies Principal & Interest G 0 Bond 1977 Pipe Dies, Drill Bits & Shop Supplies Tool Box Gasoline Grease & Oil Backhoe, Truck & Sand 2 Jobs Check Olive St Pump Meter Supplies Repair Riding Lawnmower Starter & Transmission 2 Chevs City Directory Boots Sample, Flouride Pump Repair Uniforms Meters, Wire, Fittings Valves & Fittings There being no further business, on motion, meeting adjourned. �L� ecr Attest: �� //�' "' ecretary $ 4,324.83 4,323.83 1,923.94 839.94 1,432.58 1,300.70 63.00 1,142.37 150.00 100.00 288.06 224.55 29.10 3,417.05 310.94 14,413.00 489.29 128.25 51.00 31.95 4,109.17 276.43 15.99 149.13 36.76 341.25 35.00 152.65 197.24 223.30 63.00 166.90 101.48 60.60 6,426.53 212.81 $47,552.62 Stillwater, Minnesota October 9, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 9, 1986 at 7: A.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Philip Oxley, Property Manager. for Cellular One. The minutes of the September 11, 1986 regular meeting were read and approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell all voting "Aye ", Resolution No. 1,088 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to pay Northern States Power Company prior to the 10th of each month, to avoid late charge penalties. Ronald Anderson , Foreman, will be allowed to attend the National Association of Fire Sprinkler Manufactures conference in Maplewood, December 1st & 2nd. The registration fee is $60.00. Philip Oxley advised the Board of his proposal to install a 200' free standing monopole on the Tower Drive tank site. This antenna, according to Oxley, would be an intergal part of their seven (7) county network system to provide mobile phone service to their customers. Oxley further stated the Industrial Park area would be their choice location site and if an agreement could be reached a site lease would be signed by parties involved. The desired site size for such a structure would be about 40' x 40'. After much discussion, the Board agreed to table their decision, and further stated that Manager McKean advise Steve Russell, City Planner, to further explore other questions the Planning Commission and citizens may have concerning actual installation of such a structure, and if possible recommend alternative sites in the Industrial Park area. As a matter of record, the following items were discussed, with no action taken: 1. Third quarter budget copies were distributed. 2. The final invoices have been received for the new motor at #5 station and have been delivered to the Stillwater Insurance Agency. 3. The accounts receivable balance due September 30, 1986 was $19,931.58. This figure is over $6,000.00 higher than last September. RESOLUTION NO. 1,088 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1983 Pay Roll No. 1984 First National Bank, Stillwater Cormuissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First Natonal Bank. Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division Northern States Power Company Dennis McKean, Secretary Auto -Owner Insurance Company Stillwater Insurance Company The Croixside Press City of Stillwater Thompson Hardware Company Hardware Hank Stillwater Union 76 Arrow Builing Center Salaries, Labor Sept 1 -15, 1986 Salaries, Labor. Sept 16 -30, 1986 W T Federal for Sept 1986 W T State for Sept 1986 FICA Dues for Sept 1986 PERA Dues for Sept 1986 Dues for Oct 1986 Premium for Oct 1986 Account, Ronald Anderson Account, James McKnight Sept Sales Tax Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Sundry Expense Auto Policy Balance Semi Annual Work Comp Audit 2500 Double Post Cards, 500 Envelopes Principal & Interst G 0 Bond 1977 Gloves & Shop Supplies Nuts, Bolts, Screws Gasoline Shingles, Vent Sash $ 4,853.82 4,555.37 2,109.89 912.76 1,537.60 1,441.61 63.00 1,142.37 150.00 100.00 339,45 237.21 29.10 3,386.61 303.86 897.58 146.00 144.00 4,109.17 95.30 79.76 307.93 375.62 Miller Excavating Inc Brochman Blacktopping Bryan Rock Products Action Rental Autocon Industries Inc Viking Electric Supply Company Stillwater Motor Company St Croix Outfitters Greeder Electric Company Layne - Minnesota Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Backhoe, Rock & Sand Seal Coating 3 Driveways 3.10 Ton Limerock Floor Jack Service Call Power Pac Mirror Boots Rewire #5 Motor Install New Motor #5 Samples & Acid Uniforms Corps, Curb Stops, Saddles 1" Washers, Hacksaw Blades $ 777.50 2,000.00 28.36 15.00 384.65 43.03 21.68 75.00 353.00 5,300.00 550.14 75.75 1,571.82 97.72 $38,611.66 There being no further business, on motion, meeting adjourned. ��tul %zyt" ,l Attest: ecretary Stillwater, Minnesota November 13, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 13, 1986 at 7:00 A.M. Commissioners Jewell and Andrewsen present. Commissioner Jahnke absent. President Andrewsen presiding. The minutes of the October 9, 1986 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,089 was approved for payment. The matter of Cellular One's request to install a 200' free standing monopole on the Tower Drive tank site was tabled for further study. A proposal from Stillwater Insurance Agency to provide $1,000,000.00 umbrella liability insurance coverage was tabled until next month. Premium for coverage is estimated between $5,000.00 and $6,000.00 annually. Manager McKean's request to re- define Resolution No. 989, dated July 1, 1979, to include specific items, including land and meters was delayed until next meeting. This resolution deals with the exclusive use of collected (WAC) monies. The Board agreed to meet with the City Council, tentatively set for mid - January 1987. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance October 31, 1986 was $31,208.47. This is the lowest figure for this date since 1983, and includes the second highest billing quarter ever. 2. November 5th, 168 shut -off notices were mailed, of almost $12,000.00. 3. Our annual Christmas party will be December 14th at the Bungalow. RESOLUTION NO. 1,089 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amognts viz: Pay Roll No. 1985 Norwest Bank, Stillwater Pay Roll No. 1986 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division AT &T Consumer Products Division Northern States Power Company Postmaster, Stillwater Salaries, Labor Oct 1 -15, 1986 Inv Money Mark Pass @ 5.5% Salaries, Labor Oct 16 -31, 1986 W T Federal for Oct 1986 W T State for Oct 1986 FICA Dues for Oct 1986 PERA Dues for Oct 1986 Dues for Nov 1986 Premium for Nov 1986 Account, Ronald Anderson Account, James McKnight Sales Tax for Oct 1986 Phone Service & Telemeter Circuits Phone Rental Purchase 11 Phones Power, Gas, Lights 8500 Sgl Cds 2400 Dbl Cds 500 Env $ 4,316.44 24,000.00 4,476.61 2,144.83 922.28 1,516.04 1,414.70 63.00 1,142.37 150.00 100.00 553.82 231.81 29.10 372.45 2,380.45 1,978.50 Stillwater Insurance Agency The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Erickson Post Valley Auto Supply Inc Miller Excavating Inc Brochman Blacktopping Bryan Rock Products Inc Kern - Anderson Mogren Bros Viking Electric Supply Hydraulic Jack & Equip Service Company Robert J Anderson Stillwater Motor Company Feed -Rite Controls Inc Leef Bros Inc Water Products Comapny 6( Liability Audit $ 389.00 2,000 Meter Reading Tickets 59.60 Office Supplies 3.60 Principal & Interest G 0 Bond 1977 4,109.17 Shop Supplies 68.27 Gasoline 201.46 Shop Supplies 23.19 Backhoe, Truck & Sand 2 Jobs 707.50 Blacktop 4 Jobs 700.00 Limerock 3.65 Ton 14.78 Sod 75 Rolls 45.00 Black Dirt 3 -3/4 Yards 58.40 Meter Installation Supplies 267.11 Cylinder for Pipe Cutter 410.42 Locate Water Leak, Main Street 345.50 Front Suspension Ford 1 Ton 509.31 Water Samples 84.00 Uniforms 60.60 Meters, Corps, Fittings 7,806.71 $61,656.02 There being no further business, on motion, meeting adjourned. �C_i i" "`p% Attest: Secretary Stillwater, Minnesota December 11, 1986 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 11, 1986 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the November 13, 1986 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,090 was approved for payment. The concensus of the Board, with regard to Cellular One's request to install a 200' free standing monopole on the Tower Drive tank site property, was to refer any further inquires to the Planning Department. A proposal from Stillwater Insurance Agency to provide $1,000,000.00 umbrella liability insurance coverage was not accepted. The premium of between $5,000.00 and $6,000.00 annually was considered prohibitive. The Board clearly defined that the intent of Resolution No. 989 was to include the purchase of land as part of core facilities. The appropriate journal entry will be entered to include the purchase of property for a future tank site in Oak Glenn, in the amount of $18,300.00. Manager McKean presented the Board with salary and wage requests for both full -time and part -time non -union personnel. After a brief discussion, the Board tabled this matter until next month. The Board was advised of the City Council's December 9th special meeting regarding the revised City Charter. By a unanimous vote the Council accepted the amended City Charter as proposed by the Charter Commission. The article pertaining to the Board of Water Commissioners was essentially left as is, only minor language was changed. The accounts receivable balance as of November 30, 1986 was $15,501.55. This figure is the lowest amount for November since 1983. The Board was advised of two (2) requests and suggested a special meeting to hear both matters. The first is a request from Art Palmer of the Lowell Inn to use the McKusick Spring overflow as a source of water for his heating /cooling system, for the new Washington Square project. The second request is from Mike Pattison, of 3 -M Company, to include the use of poly - pipe as watermain for a proposed extensive addition on Industrial Blvd. Our current specifications clearly indicate ductile is the only material acceptable. Jeff Davis of SEH Inc, engineering firm will be included in discussions involving these two items. RESOLUTION NO. 1,090 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1987 Pay Roll No. 1988 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Consumer Products Division Northern States Power Company Time Insurance Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Salaries, Labor Nov 1 -15, 1986 Salaries, Labor Nov 16 -30, 1986 W T Federal for Nov 1986 W T State for Nov 1986 FICA Dues for Nov 1986 PERA Dues for Nov 1986 Dues for Dec 1986 Premium for Dec 1986 Account, Ronald Anderson Account, James McKnight Sales Tax for Nov 1986 Phone Service & Telemeter Circuits Phone Rental Power, Gas, Lights Group Life Premium 2400 Dbl Cds, 2000 Bills Office Supplies Principal & Interest G 0 Bond 1977 Thompson Hardware Company Towels & Shop Supplies Hardware Hank Drill Bits, Phone Jacks Food -N -Fuel Gasoline Brad's South Hill Station Gasoline Valley Auto Supply Inc Shop Supplies Miller Excavating Inc Backhoe, Sand, Limerock 4 Jobs Bryan Rock Products Inc 7.7 Ton Limerock Rivertown Excavating Inc Blacktop & Material Les Ritter Ditching 31' @ 821 S Third St Reliable Appliance Service Vacuum Cleaner Repair May's Appliance Repair Repair Furnace, Wilkin St Glass Service Company Glass Truck Utilities & Manufacturing Company Plow Blade Air Power Equipment Corporation Compressor Rental & Repair Feed -Rite Controls Inc Samples, Acid, Chlorine Leef Bros Inc Uniforms Water Products Company Meters, Reader, Corps, Clamps There being no further business, on motion, meeting adjourned. Attest: $ 3,976.35 4,064.87 1,921.56 836.73 1,372.32 1,331.81 63 .00 1,142.37 150.00 100.00 270.05 229.21 2.25 605.36 128.25 301.20 29.69 4,109.17 61.06 11.15 188.26 21.84 15.27 1,189.13 29.26 197.50 147.25 44.30 32.25 49.26 81.50 721.89 899.62 92.10 5,830.77 $30,246.60 ecretary Stillwater, Minnesota January 14, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, January 14, 1987 at 8:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Jeff Davis of SEH Inc, David Gadow of Press On Inc, Joe Verdun and Mike Pattison of 3 -M Company, Art Palmer and Bob De St Aubin of the Lowell Inn. The minutes of the December 11, 1986 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,091 was approved for payment. On motion, all voting "Aye ", the following salary schedule for non -union personnel, effective January 1, 1987, is as follows: Dennis A McKean James E McKnight Elizabeth I Kraft Sherman A Danielson Leonard W Schrade Thomas R Zoller Secretary /Manager $2,665.00 per month Office Clerk $2,015.00 per month Part -time Office 6.50 per hour Seasonal Yard Maintenance 7.75 per hour Experienced Meter Reader 7.75 per hour Inexperienced Meter Reader 6.90 per hour On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a Special Assessment Deferral was granted to Mrs Arthur Moen, 1002 N First St in the amount of $1,804.00. The Washington County Auditor will be notified of the action taken by the Board regarding this matter. The Board was advised of a claim of $1,323.68 from Oak Glen Clubhouse, because of sprinkler head discharge during October 1986. Both incidents occurred when we were flushing hydrants. The claim has been turned over to our agent, Stillwater Insurance Agency. On.gotion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye", with two (2) revisions, the 1987 budget was accepted. The completed fourth quarter budget copies for 1986 were distributed and discussed. The Board was advised December 31, 1986 accounts receivable were $7,715.79. This is the lowest year end amount since 1983. RECESSED MEETING AT 8:50 A.M. Meeting reconvened at 9:15 A.M. with Mike Pattison, Joe Verdun , David Gadow and Jeff Davis in attendance. Pattison, Verdun and Gadow presented their proposal to the Board of allowing Press On Inc, Industrial Blvd, to use poly -pipe for a perimeter fire protection main on private property. Various concerns and much discussion followed, including thawing poly -pipe, liability questions and private use of hydrants. President Andrewsen advised parties involved, after discussion concluded, the Board would advise Press On Inc of their decision by letter, probably at the next regular Board meeting. Art Palmer. and Bob De St Aubin appeared before the Board requesting use of overflow water from the McKusick Spring. Palmer further stated the water would be used for a heating /cooling pump in the proposed Washington Square project. After much discussion, including who owns the overflow, East of Third St, and quanity of water needed by both the Board and Palmer. Also discussed was the quality of water, when McKusick Lake run -off is involved. After discussion concluded, President Andrewsen advised Art Palmer, he would be notified of the Board's action, possibly at the February meeting. RESOLUTION NO. 1,091 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1989 Dennis McKean, Secretary Pay Roll No. 1990 Pay Roll No. 1991 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater McGarry - Kearney Agency The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Comapny Hardware Hank Store Croix Oil Company Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Brochman Blacktopping Bryan Rock Products Inc Longevity Dec 1'85 - Nov 30'86 Sundry Expense Salaries, Labor Dec 1 -15'86 Salaries, Labor. Dec 16 -31'86 w /SL W T Federal for Dec 1986 W T State for Dec 1986 FICA Dues for Dec 1986 PERA Dues for Dec 1986 Dues for January 1987 Premium for January 1987 Account, Ronald Anderson Account, James McKnight Sales Tax for December 1986 Phone Service & Telemeter Circuits Power, Gas, Lights Sundry Expense Envelopes Secretary & Clerk Bond Printing Envelopes & Meter Cards Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Shop Supplies Gasoline Batteries Concrete Blocks Backhoe, Trucksm Sand 3 Jobs Blacktop 1 Job $ 6,299.72 367.01 4,775.28 8,842.02 5,307.53 2,123.45 3,329.74 3,290.88 63 .00 1,142.37 150 .00 100.00 242.07 229.46 2,804.90 131.00 115.90 100 .00 330.00 14.03 4,109.13 29.15 11.35 256.07 15.30 11.27 2,283.75 340.00 Limerock 40.47 City of Stillwater May's Appliance Repair Greeder Electric Company Stillwater Motor Company Munitech Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company City Loader 2 Jobs $ 223.92 Main Furnace 3rd St 132.70 Fish Tape and Lamps 37.00 Tune -Up 1983 Chev 200.22 Repair 8" Olive St Mainline Meter 311.67 Samples 84.00 Uniforms 80.75 Meters and Clamps 3,454.62 There being no further business, on motion, meeting adjourned Attest: / $51,379.73 ecretary Stillwater, Minnesota February 12, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 12, 1987 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the January 14, 1987 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissiner Jewell, all voting "Aye ", Resolution No. 1,092 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Press -On Inc, 1987 Industrial Blvd, request to use poly -pipe as watermain for fire protection on private property was approved. The bury depth requirement will be 91/2 feet minimum, because of frost depth and no conductivity testing. Also required for private maintenance and flushing of hydrants, will be prior notification to the Water Department. Press -On Inc will be notified of the Board's decision. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Board has no objection to a request from Art Palmer, Washington Square project, to use excess water from the McKusick Spring overflow. Included in the motion is that water may not be tapped by Palmer until it flows above ground, East of Third Street. Also the Board will not guarantee a specific quality or specific quantity of overflow water now or in the future. Mr Palmer intends to use this water for a proposed heating /cooling system in the Washington. Square project. Art Palmer and the City of Stillwater will be notified of the Board's action. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", the annual report for 1986 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. Manager McKean's request for part -time summer help, as labor, if needed, was delayed until a later date. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the $500.00 WAC charge for a sprinkler watermain at the Stillwater Public Library will be waived. A request from Elizabeth Kraft, to reconsider her 1987 wage adjustment increase from $.50 per hour to $1.00 per hour was denied. The Board further stated Elizabeth Kraft's comparision between her position and Tom Zoller's, meter reader, was not valid. The concensus of the Board was that the wage of a meter reader will be a higher rate than part -time office personnel. Manager McKean will notify Elizabeth. Kraft verbally of the Boards decision. As a matter of record, the following items were discussed, with no action taken: 1. Our latest water system rating, by the State Health Department was 94 points, highest ever. 2. Accounts receivable - January 31, 1987 were $28,558.46. RESOLUTION N0. 1,092 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the foolowing bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1992 Pay Roll No. 1993 First National Bank, Stillwater Commissioner of Revenue State Treasurer Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell AT &T Communications Northern States Power Company Postmaster, Stillwater Auto - Owners Insurance Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Hardware Hank Tom Thumb Markets Valley Auto Supply Inc Department of Natural Resources American Water Works Association Miller Excavating Inc Flaherty Equipment Corp Viking Electric Suplly Feed -Rite Controls Inc Leef Bros Davies Water Equipment Company Water Products Company Salaries, Labor Jan 1 -15, 1987 $ 4,326.82 Salaries, Labor Jan 16 -31, 1987 4,499.90 W T Federal for Jan 1987 1,924.61 W T State for Jan 1987 933.47 FICA Dues for Jan 1987 1,528.34 PERA Dues for Jan 1987 1,409.94 Dues for Feb 1987 63.00 Premium for Feb 1987 1,142.37 Account, Ronald Anderson 175.00 Account, James McKnight 100.00 Sales Tax for Jan 1987 431.34 Phone Service & Telemeter Circuits 229.46 Long Distance Calls 10.72 Power, Gas, Lights 1,972.70 2400 Double Post Cards 672.00 Insurance Premium 1,369.37 Office Supplies 67.29 Principal & Interest G 0 Bond 1977 3,966.25 Socket Set, Fire Extinguisher 196.67 Screws for. Outside Meters 35.70 Gasoline 195.27 Oil, Shop Supplies 58.63 Water Appropriation Fee 350.00 Annual Dues 71.50 Backhoe, Sand, Limerock 624.00 Starter, Homelite Pump 99.08 Staples, Cable Ties 77.60 Pump Repair, Samples 174.39 Uniforms 60.60 2 Repair Clamps 112.90 Hydrant Parts 159.99 $27,038.97 There being no further business, on motion, meeting adjourned Attest: Secretary Stillwater, Minnesota March 10, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, March 10, 1987 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the February 12, 1987 regular meeting were read and approved as written.. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,093 was approved for payment. The matter of hiring part -time summer help was not approved until a need is determined. It was suggested to contact the City in this regard. Manager McKean explained that liability coverage is in- place, under Workers Compensation if Sherm Danielson's family members cut grass. City Attorney Magnuson earlier explained this as a so- called "Deep Pocket Theory" of coverage. Manager McKean also explained how Danielson's time, when cutting grass, is calculated. Ronald Anderson requested attending the 1988 AWWA National Convention in Orlando. He further asked for paid registration and $500.00 for expenses. Anderson also proposed that the Board consider the foreman's classification as a non- union position. The Board told him both items will be taken under advisement. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Hayden- Murphy Equipment Company was awarded the bid submitted, $9,575.00, for a 185 Diesel Sullair Compressor. This compressor will be wholly -owned by the Water Department. The old In.gersol -Rand Gas Compressor is being sold to the City of Stillwater for $1,800.00, As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable for February 28, 1987 were $24,056.66. This figure is $2,800.00 less than one year ago. 2. The Oak Glen Country Club insurance claim of $1,323.68 was settled. Our insurance company paid $735.75 of this claim. 3. David Johnson, 182.0 Johnson Court, has presented a claim of water heater and softener damage for $198.94. The claim maintains flushing hydrants in October 1986 was the cause. This claim has been turned over to Stillwater Insurance Agency. RESOLUTION NO. 1,093 Be resolved by the Board of Water Commissioners, the City of Stillwater, that the following bills and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Piper, Jaffray and Hopwood Inc Pay Roll No. 1994 Norwest Bank, Stillwater Pay Roll No. 1995 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Northern States Power Company Time Insurance Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Stillwater 76 Station Tom Thumb Food Markets Valley Auto Supply Inc Miller Excavating Inc Minnesota Department of Health Short, Elliott, Hendrickson Inc McGladrey, Hendrickson & Pullen Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company of be, Invest CD 6 mos @ 6.25% Salaries, Labor Feb 1 -15, 1987 Money Markey PB #6005011 @ 5.5% Salaries, Labor Feb 16 -28, 1987 W T Federal for Feb 1987 W T State for Feb 1987 FICA Dues for Feb 1987 PERA Dues for Feb 1987 Dues for March 1987 Premium for March 1987 Account, Ronald Anderson Account, James McKnight Feb 1987 Sales Tax Phone Service & Telemeter Circuits Power, Gas, Lights Group Life Premium 2400 Dbl Cards & 500 Envelopes Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies, Paint Gasoline Propane Antifreeze and Truck Supplies Backhoe, Truck, Sand & Limerock Water Test Press On & Lowell Inn Meeting Services 1986 Audit Flouride, Chlorine & Samples Uniforms Meters & Curb Stop Keys Main Valve Boxes & Fittings There being no further business, on motion, meeting adjourned Attest: 10,000.00 4,032.67 10,000.00 4,113.50 1,721.28 846.31 1,405.42 1,302.38 63.00 1,142.37 200.00 100.00 309.04 229.49 3,728.33 • 128.25 146.20 36.14 3,966.25 224.49 197.23 6.00 42.13 687.75 71.14 162.17 660.00 594.59 60.60 5,423.96 781.06 52,381.75 ecretary Stillwater, Minnesota April 9, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 9, 1987 at 7:30 A.M. Commissioners Andrewsen and Jewell present. President Andrewsen presiding. Commissioner Jahnke absent. The minutes of the March 10, 1987 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,094 was approved for payment. Manager McKean advised the Board, claims of David Johnson, 1820 Johnson Court for $198.94 and Jon Swenson, 103 Lakeside Drive, for $500.00 have been settled by our insurance carrier. The claims involved water heater /softener damage and basement water damage, respectively. interior A request from Scott Marshall, Mahtomedi , to extend a deck on City property, North side of The Harbor, 517 North Owen Street was dropped. Marshall advised Manager McKean his purchase agreement has been denied by the owner. As a matter of record, the following items were discussed, with no action taken: 1. 1st quarter budget copies were distributed. 2. Accounts receivable - March 31, 1987 was $20,567.19. RESOLUTION NO. 1,094 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1996 Pay Roll No. 1997 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Cont Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesta State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater City of Stillwater Thompson Hardware Inc Hardware Hank Erickson Post Inc Valley Auto Supply Inc Miller Excavating Inc The Freight House PERA of Minnesota Viking Electric Supply Cleveland Cotton Products R E Mooney & Associates Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor March 1 -15, 1987 Salaries, Labor March 16 -31, 1987 W T Federal for March 1987 W T State for March 1987 FICA Dues for March 1987 PERA Dues for March 1987 Dues for April 1987 Premium for April 1987 Account, Ronald Anderson Account, James McKnight Sales Tax March 1987 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense 500 Window Envelopes Principal & Inteit G 0 Bond 1977 Shop Supplies Wire Stripper Gasoline Shop Supplies Backhoe, Truck, Fill Refund Employer Contribution Drill Bits Paper Towels & Hand Cleaner Check Valve, Olive St Acid, Chlorine, Samples Uniforms Meters & Wire Curb Boxes, Valve Box Extensions There being no further business, on motion, meeting adjourned. Attest: $ 4,647.42 4,678.39 1,940.49 939.12 1,598.48 1,397.46 63.00 1,142.37 200.00 100.00 156.93 229.49 2,995.40 386.57 116.50 3,966.25 84.22 4..59 252.80 3.60 362.50 647.77 147.99 77.40 308.94 163.77 540.83 75.75 7,941.29 650.26 $35,819.58 ecretary Stillwater, Minnesota May 7, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 7, 1987 at 7:00 A.M. Commissioners Jahnke and Jewell were present. Vice- President Jahnke presiding. Commissioner Andrewsen absent. The minutes of the April 9, 1987 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,095 was approved for payment. Ronald Anderson's requests, March meeting, were tabled until a full Board is assembled. Manager McKean was given conditional authority to proceed with the installation of a larger door and frame at the Wilkin Street Station. The door involved is on the East side of the building. This would allow the area to be used for lawnmower storage. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", a request to pledge a donation for Lumberjack Days, from the Chamber of Commerce, was denied. A letter to Mayor Abrahamson, requesting Commissioner Jewell's reappointment, will be delivered shortly. Manager McKean was instructed to draft a resolution, stating the Board's objection to continue water services outside the City Limits. The resolution will be considered at the June meeting. The City Council is presently considering similar action regarding sewer services. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable as of April 31, 1987 were $33,695.82. Approximately 170 shut -off notices will be mailed. 2. We pumped 15,577,000 more gallons of water thru April of this year than in 1986, at $3,285.00 le'ss in pumping costs, same period. RESOLUTION NO. 1095 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the .following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 1998 Pay Roll No. 1999 First National Bank, Stillwater Commissioner of Revenue First National Bank, Stillwater State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Communications Airsignal Inc Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater City of Stillwater Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Hardware Hank Store Food -N -Fuel Inc Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Industrial Utilities Inc Brockman Blacktopping Keys Well Drilling Company Roettger Welding Inc Viking Electric Supply City of Stillwater Century Power Equipment Company Stillwater Motor Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Apr 1 -15, 1987 $ 4,507.24 Salaries, Labor Apr 16 -31, 1987 4,684'.94 W T Federal for Apr 1987 1,967.36 W T State for Apr 1987 951.60 FICA Dues for Apr 1987 1,497.54 PERA Dues for Apr 1987 1,472.29 Dues for May 1987 63.00 Premium for May 1987 1,142.37 Account, Ronald Anderson 200.00 Account, James McKnight 100,00 Sales Tax for Apr 1987 415.10 Phone Service, Telemeter Circuits 229.49 Long Distance Calls 9.29 Yearly Pager Charge 80.00 Power, Gas, Lights 2,073.73 Sundry Expense 278.46 8000 Sgl 2300 Dbl Post Cards 1,764.00 Group Life Insurance Qrtly 85,50 Calculator, Tape 152.90 Principal & Interest G 0 Bond 1977 3,966.25 Shop Supplies Shop Supplies Gasoline Shop Supplies Lumber Backhoe, Dirt, Sand, Rock S Harriet St, Private Line Blacktop 8 Jobs Preformance Cheek- 5 Wells Welding Rod Staples : &.Ties_ 4 Chairs Riding Lawnmower Gas Tank, Brakes, Tune -Up Samples, Fluoride Barrel Uniforms Meters, Hydrants, Main Valves Solid Sleeves, Elbows, Fittings There being no further business, on motion, meeting adjourned. Attest: secretary Stillwater, Minnesota June 11, 1987 135.54 50.48 193.84. 3.21 62.65 751.10 3,840.00 4,720.00 175.00 7.00 76.00 48.00 2,085.00 938.51 385.80 60.60 14,223.51 322.39 $53,719,69 ?..4A& Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 11, 1987 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the May 7, 1987 regular meeting were read and approved as written. On motionuof Commissioner Jewell, duly second by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,097 was approved for payment. 7 On motion of Commissioner Jahnke , duly seconded by Commissioner Jewell all voting "Aye ", Resolution No. 1,096 is hereby adopted: POLICY SERVICING CITY WATER CONSUMERS Whereas, the purpose of this resolution is to service only water consumers within the City Limits of Stillwater, Minnesota. Therefore, effective July 1, 1987, the following rules shall govern the servicing of water consumers in Stillwater, Minnesota. 1. No water service will be extended outside the corporate limits of Stillwater, Minnesota. 2. Water service will be extended to, provided a petition for annexation is granted by the City Council of Stillwater, Minnesota. 3. Exception to this policy, any current watermain and /or water service in place, or where prior assessment has been completed. 4. Let current policy and /or past resolutions be superceded by this action. Therefore, let this resolution be entered into the minutes of the Board of Water Commissioners, and then into the permanent records. Dated: June 11, 1987 s/ s/ Attest: 1/�. -4 i i s/ Morrie Andrewsen Don Jahnke John. L Jewell After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", all previously adopted $150.00 watermain connection charges are hereby recinded. The portions of streets where previous connection charges applied were Brick, Olive, Oak, Sycamore,Cty Rd #5 and Greeley Streets. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Ronald Anderson's earlier request to attend the AWWA National Convention, June 1988 in Orlando was granted. Registration fees not to exceed $300.00 and $500.00 for expenses are included in this motion. The concensus of the Board was to table indefinitely a request from Ronald Anderson to reclassify the foremans position. After much discussion, a request from Manager McKean to obtain radios for two (2) trucks and one (1) base station was tabled until next month. A quote of $2,910.00 was obtained from Motorola, using the same band as the City crews. After discussion, on. motion of Commissioner Jahnke, duly seconded by Commissoner Jewell, all voting "Aye ", an annual maintanance agreement of $780.00 was granted to Automatic Systems Company for our Autocon Pump Control System, The matter of metering St Mary's Parsonage, S Fifth St, was tabled until a later date. On motion of Commissioner Jahnke, duly seconded by Commissioner Jeweli,all voting "Aye ", Manager McKean was instructed to authorize SEH Inc, engineering firm to proceed with preliminary details for test well drilling. A suggested location, West of Northland Ave, on City property will need Council approval. As a matter of record, the following items were discussed, with no action taken: 1. The Stillwater Fire Dept donated two (2) oxygen masks for chlorine rooms. 2. Accounts receivable balance as of May 31, 1987 was $19,047.49, highest ever for this 70 date by $800.00. 3. Coumiissioner Jahnke requested dome signal lights for our three (3) trucks. They will be ordered and installed as soon as possible. RESOLUTION NO, 1,097 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2000 Pay Roll No. 2001 First National Bank, Stillwater Commissioner of Revenue First National Bank, Stillwater State Treasurer Financial. Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Communications Northern States Power Company The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Croix Oil Company Valley Auto Supply Inc State Agency Revolving Fund Miller Excavating Inc Brochman Blacktopping Roettger Welding George Siegfried Construction Company Rose Floral & Greenhouse Fred's Tire Company Stillwater Motor Company Viking Electric Supply Graphic Controls Corp Feed -Rite Control Inc Leef Bros Inc Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor May 1 -15'87 Salaries, Labor May 16 -31'87 W T Federal for May 1987 W T State for May 1987 FICA Dues for May 1987 PERA Dues for May 1987 Dues for June 1987 Premium for June 1987 Account Ronald Anderson Account James McKnight Sales Tax for May 1987 Phone Service & Telemeter Circuits Long Distance Calls Power, Gas, Lights Printing Env, Notices, Post Cards Cal Tape, Bands Pencils Principal & Interst G 0 Bond 1977 Paint, Weed Spray, Shovels Lock Set & Screws Gasoline Adjustment 12 volt Battery Pro -Rata FICA Administration Backhoe & Limerock Blacktop 2 Jobs Extend Reservoir Manholes Concrete Reservoirs Flowers & Schrubs Front Tires 1983 Chev Tune-Up 1983 Chev Wire Hangers,Remote Readers Charts & Graphs Chlorine & Acid Uniforms Corp Adaptors Corps & Curb Stops Pipe & Couplings There being no further business, on motion, meeting adjourned." r1 tU44 " Attest: Secretary Stillwater, Minnesota July 9, 1987 $ 4,246.26 4,521.44 1,797.66 875.26 1,476.38 1,297.16 63.00 1,142.37 200.00 100.00 230.59 230.33 4.46 3,530.54 222.10 34.56 3,966.25 162.77 59.98 171.82 17.25 7.54 110.00 495.00 440.00 1,530.88 137.07 122.00 197.22 118.80 312.60 879.50 92.10 115.59 1,216.27 180.47 $30,305.22 Regular Meeting: The regular meeting of the Board of Water. Commissioners was held on Thursday, July 9, 1987 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kreisel and Ronald Anderson. On motion of Commissioner. Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Morrie Andrewsen as President and Donald Jahnke as Vice- President of the Board of Water Commissioners effective July 1, 1987. The offices and appointments of Board members now stand as follows: President Morrie Andrewsen Appointment expires June 30, 1988 Vice- President Donald Jahnke Appointment expires June 30, 1989 Member John L Jewell Appointment expires June 30, 1990 The minutes of the June 11, 1987 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,098 was approved for payment. Previously tabled items, a request to purchase truck radios for $2,910.00 and a request from Ronald Anderson to reclassify the foreman's position will be considered at the October meeting. The proposed test well was discussed in detail, first site Northland Avenue, West of tennis courts, City Council granted permission July 7th, second site in or near Woodland Lakes Mall, permission not granted as yet, and the third site, Southwest corner of Benson property, Orleans and Washington Avenue, permission granted verbally at this time. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was instructed to obtain two (2) quotes to test pump No. 7 well,drilled in 1972. After water quanity and quality tests are received, a decision will be made whether to proceed with a test well at the before mentioned sites. A special meeting tentatively set for July 27, 1987 may determine the successful bidder. Nile Kreisel explained current status of Comparable Worth Study and after much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was instructed to respond as stated by State Legislature by August 1, 1987. The response will state, the Board of Water Commissioners have participated in the pay equity study in conjunction with the City of Stillwater, and will consider to develope their own pay plan for various job classifications. The Board will consider McKean's response at a special meeting, tentatively set for July 27th. As a matter of record, the following items were discussed, with no action taken: 1. 2nd quarter budget copies were distributed. 2. Accounts receivable June 30, 1987 were $15,097.57. 3. June 1987 water pumped was 88,981,000 gallons, previous high month July 1980 was 81,526,000 gallons. RESOLUTION NO. 1,098 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2002 Pay Roll No. 2003 First National Bank, Stillwater Commissioner of Revenue First National Bank. Soc Sce Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Communications Northern States Power Company Postmaster, Stillwater Blue Cross & Blue Shield of Minnesota Stillwater. Book & Stationery Company City of Stillwater Thompson Hardware Inc Tom Thumb Markets Valley Auto Supply Inc Hagen Systems Inc McGladrey, Hendrickson & Pullen Fred's Tire Company Stillwater Motor Company Municilite Company Century Power Equipment Company D F Countryman Company Viking Electric Supply Ed Brown Plumbing Hayden- Murphy Equipment Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor June 1 -15'87 Salaries, Labor June 16 -30'87 Includes Cert. Checks • W T Federal for June 1987 W T State for June 1987 FICA Dues for June 1987 PERA Dues for June 1987 Dues for July 1987 Premium for July 1987 Account Ronald Anderson Account James McKnight Sales Tax for June 1987 Phone Service, Telemeter Circuits Long Distance Calls Power, Gas, Lights 1000 Envelopes Group Life Premium Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Shop Supplies Maintenance Agreement L3000 1986 Audit Grease, Oil, Filter 2 Trucks Brake Job, Carb Repair 3 Strobe Lights Lawnmower Supplies Siding Clips Cable Ties Install Pressure Gage Sullair Compressor Acid, Chlorine, Samples Uniforms Water Meters Meters Gaskets, Fittings $ 5,008.24 5,475.41 2,001.88 950.29 1,676.88 1,547.62 69.00 1,142.37 200.00 100.00 268.02 230.43 3.21 5,456.48 231.80 85.50 29.60 3,966.27 48.68 262.44 19.46 955.00 1,590.00 34.90 162.93 532.50 42.40 17.32 68.00 64.20 9,575.00 1,074.45 75.75 13,974.90 686.16 $57,627.09 There being no further business, on motion, meeting adjourned Attest: et (a (12A cr_tary Stillwater, Minnesota July 28, 1987 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, July 28, 1987 at 12:30 P.M. All Commissioners were present. President Andrewsen presiding. Also present were Will Liebenow of S.E.,H. Inc. and Ronald Anderson. Two (2) quotes for test pumping No.7 well were received, Layne - Minnesota $3,580.00 and Key's Well Drilling $2,500.00. After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye", test pumping well No.7 was tabled indefinitely.. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Will Liebenow was instructed to prepare test well proposals, with an optional, alternative site included. The primary test site is on the Southwest corner of the Benson farm, intersection of Washington Avenue and Orleans Street. After discussion, Manager McKean was instructed to respond to the Department of Employee Relations, in regard to the Pay Equity Study mandated by the State, prior to August 1, 1987. A copy of response is on file at the office of the Board of Water Commissioners. A request to furnish water for Hagstrom Builders, at 6381 Osgood Avenue N was discussed in detail. The property in question is located in the City of Oak Park Heights. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Robert Hagstrom will be allowed to connect to our system, provided all sizing and rate conditions are met, along with the stipulation a $100.00 inspection fee is accepted. There being no further business, on motion, meeting adjourned i 14A Attest: ecretary Stillwater, Minnesota August 13, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 13, 1987 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the July 9, 1987 regular meeting and July 28, 1987 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,099 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Key's Well Drilling was awarded the contract of drilling a test well, for $15,570.00. The other bids received were, Layne- Minnesota Company for $15,790.00 and E.H. Renner & Sons Inc. for $18,340.00. After much discussion, on motion of Conuuissioner Jewell, duly seconded by Commission Jahnke, all voting "Aye ", effective September 1, 1987, the hourly labor rate will be $25.00 per hour. This motion includes $25.00 per shut -off and $12.50 additional (overtime) on turn -off notices. The 1986 auditor reports were distributed to Board members. The report stated operating expenses showed a loss of over $41,000.00 for 1986. Discussion followed concerning our current water rates. Manager McKean was instructed to prepare figures for a possible water rate increase for 1988. Manager McKean advised the Board a visual tank inspection was made of the Tower Drive Tank, August 12, 1987. Representatives of A.E.C. Engineers and Koppers Paint Company were present. A determination of waiting 3 to 5years to recondition and 7J repaint the tank was agreed upon. The estimated costs today of engineering and inspection would be $15,000.00, welding, sandblasting and painting would be $85,000.00. The Olive Street Tank was also inspected and reported to be in good condition. The accounts receivable balance as of July 31, 1987 was $33,837.55. As a result 88 shut -off notices were mailed August 16, 1987. RESOLUTION NO. 1,099 Be resolved by the Board of Water. Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2004 Norwest Bank, Stillwater Cosmopolitan State Bank, Stillwater Cosmopolitan State Bank, Stillwater Pay Roll No. 2005 First National Bank, Stillwater Commissioner of Revenue Salaries, Labor July 1 -15'87 Invest MM Passbook #6005011 Invest Savings Cert 7 mo @ 5.77 Invest Savings Cert 7 mo @ 5.7% Salaries, Labor July 16 -31'87 W T Federal for July 1987 W T State for July 1987 First National Bank, Soc Sec Contrib Fund FICA Dues for July 1987 State Treasurer PERA Dues for July 1987 Financial Secretary, Local #49 Dues for August 1987 Blue Cross & Blue Shield of Minnesota Premium for August 1987 State Capitol Credit Union Account, Ronald Anderson First National Bank, Stillwater Account, James McKnight Commissioner of Revenue Sales Tax for July 1987 Northwestern Bell Phone Service, Telemeter Circuits Northern States Power Company Power, Gas, Lights Postmaster, Stillwater 2050 Double Post Cards The Croixside Press June'87 Printing Auto - Owners Insurance Truck Insurance City of Stillwater Thompson Hardware Inc Hardware Hank Stillwater 76 Station Valley Auto Supply Ritzer Excavating Inc Rivertown Excavating Inc Miller Excavating Inc Les Ritter Ditching McGladery, Hendrickson & Pullen Anderson- Sorenson Construction Century Power Equipment Abrahamson Nursuries Greeder Electric Company Gopher Electronics Company Viking Electric Supply Automatic Systems Company Munitech Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Principal & Interest G 0 Bond 1977 Paint, Shop Supplies Meter Supplies Gasoline Compressor Hitch & Shop Supplies Cut Off Tap, S 4th St Cut Off Tap. 4th & Pine Backhoe, Truck, Fill, 3 Jobs Ditching, River Heights Drive 1986 Audit 1" Meter Refund Wheel Assembly, Lawnmower Shrubs @ Office Micro Switch #8 & Strobe Lights Meter Supplies Staples Tower Drive Tank Chart Meter Repair @ #8 & Parts for Sr High Samples Uniforms Corps, Stops, Saddles Rubber Hose, Fittings There being no further business, on motion, meeting adjouned. ,11-001/77/1/ Attest: Secretary Stillwater, Minnesota September 10, 1987 $ 4,581.34 15,000.00 10,000.00 10,000.00 5,164.31 2,037.49 985.49 1,540.66 1,433.38 69.00 1,142.37 200.00 100.00 621.49 229.93 4,270.65 574.00 306.95 1,441.05 3,966.25 155.95 4.36 255.82 105.80 120.00 272.00 1,485.25 109.25 250.00 100.00 16.80 115.88 184.00 29.85 17.40 267.60 236.80 84.00 60.60 591.44 712.59 $68,839.75 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 10, 1987 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the August 13, 1987 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,100 was approved for payment. Bids received for a z ton 1988 4x4 pick -up with snow plow were, Stillwater Ford, $10,918.00 net, Stillwater Motor, no delivery availible, and Rouston Motors, $11,767.56. After discussion, new bids will be requested for a 3/4 ton pick -up with the same requirements. The Board will consider those bids Septemebr 28, 1987. Manager McKeaa advised the Board of tremendous water pressure surges and pressure 7, drops, North of Wilkin Streeet, especially while flushing hydrants. After discussion, refraining from flushing and possible main extensions in the area will temporarily alleviate the situation, at least until another elevated tank is built in Oak Glen. After discussion, on motion of Couunissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,101 is hereby adopted: Resolved by the Board of Water Commissioners, of the City of Stillwater, Minnesota, that effective on all water used after October 1, 1987, all customers billed quarterly shall pay the following rate: RESIDENTIAL RATE QUARTERLY Within City $10.00 minimum each quarter First 10,000 gallons per quarter Outside City $14.00 minimum per quarter First 10,000 gallons per quarter @ $1.00 per /M, balance @ $1.00 per /M @ $1.40 per /M, balance @ $1.40 per /M Also effective on all water used after December 1, 1987, all customers billed monthly shall pay the following rate: COMMERCIAL RATE MONTHLY Within City All @ $1.00 per /M Outside City All @ $1.40 per/M Dated: September 10, 1987 BOARD OF WATER COMMISSIONERS Morrie Andrewsen President Donald Jahnke Vice - President Jack Jewell Member Water customers will be notified by the City of Stillwater newsletter, in October, of rate increase in effect January 1, 1988. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance August 31, 1987 was $19,650.18, this figure is $3,000.00 less than last year. 2. Keys Well Drilling will begin drilling test well on the Benson farm September 14th. RESOLUTION NO. 1,100 Be resolved by the Board of Water Commissioners, of the City of Stillwater,that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2006 Pay Roll No. 2007 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union Salaries, Labor Aug 1 -15'87 Salaries, Labor Aug 16 -31'87 W T Federal for Aug 1987 W T State for Aug 1987 FICA Dues for Aug 1987 PERA Dues for Aug 1987 Dues for Sept 1987 Premium for Sept 1987 Account, Ronald Anderson $ 4,488.74 4,701.20 1,922.17 931.42 1,501.04 1,424,10 69.00 1,142.37 200.00 7- First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Dennis McKean, Secretary Stillwater Insurance Agency The Croixside Press Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Erickson Post Inc Valley Auto Supply Arrow Building Center Miller Excavating Inc Still H2O Service Brochman Blacktopping Action Rental Bryan Rock Products Inc Kern - Anderson Fred's Tire Company Roettger Welding Del's Sales & Service Greeder Electric Viking Electric Supply PERA Judd Orff & Associates R E Mooney & Associates Cleveland Cotton Products George Siegfried Const Co Automatic Systems Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Account, James McKnight Sales Tax for Aug 1987 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Multi - Peril, Workers Comp Printing Office Supplies Principal & Interest G 0 Bond 1977 Towels, Shop Supplies Gasoline Shop Supplies Door, S Fourth St Service Assessment, 414 S Martha St Service Assessment, 620 W Pine St Blacktop 5 Jobs Cement Limerock Sod Tires, Ford & Chev #2 Cover Well #7 Repair Target Saw Micro Switch 3/8" Drill Interest Refund Acct #5 -365 Golden- Anderson Valve, Laurel St Paper Towels Door, Wilkin St Autocon Maintenance Agreement Acid, Chlorine, Samples Uniforms Corps, Stops, Curb Box Rods Main Valve Fittings $ 100.00 410.31 229.93 3,834.34 495.99 14,286.00 113.70 15.06 3,966.25 119.01 213.49 7.98 75.16 1,445.00 1,375.00 1,170.00 43.50 76.71 14.70 537.08 230.00 15.00 57.00 120.00 20.56 18.00 81.52 293 .00 1,135.00 1,030.00 779.10 60.90 615.81 946.73 $50,311.87 There being no further business, on motion, meeting adjourned. ,e4- Z_l,�!i�\ -� °w� Secretary Stillwater, Minnesota October 8, 1987 Attest: Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 8, 1987 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the September 10, 1987 regular meeting were read and approved as written. On motion of Commissioner Jahnkc,duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,102 was approved for payment. Bids received for a 3/4 ton 1988 4 x 4 pick -up truck with snow plow were, Stillwater Ford GVW 6,800 - $11,088.00 net, Stillwater Ford, GVW 8,600 - $12,132.00 net, Stillwater Motor Company, GVW 7,200 - $11,294.47 net and Rouston Motors, GVW 7,200 - $12,145.00 net. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting "Aye ", Commissioner Jahnke voting "Nay ", Manager McKean was instructed to purchase the heavy duty pick -up from Stillwater Ford for $12,132.00, with trade -in 1982 Chevrolet pick-up. After discussion, Manager McKean was instructed to budget for truck radios in 1988. After discussion, Manager McKean was instructed to budget for a float -down procedure of the Tower Drive Tank in 1988. The estimated cost of this procedure is $1,300.00 and will specifically tell the engineers of specification requirements for sandblasting and repainting the tank. As of October 6th, Keys Well Drilling had reached 150 feet in depth for the test well on the Benson property. Keys had incurred several problems lately, including loosing bailing tool and drill. Ron Anderson explained reasons for re- classifying the Foremans position. After much discussion, the Board instructed Manager McKean to outline a restructure of job classes, of the Water Department, for the Boards study and consideration. In 3 -4 months the outline should be ready. Manager McKean advised the Board of a billing problem for Roger Schlieper, 647 Croixwood Blvd. The Schlieper's used 250,000 gallons of water as shown on their Ocotber 1, 1987 bill. Manager McKean has met with Mrs Schlieper and tried to explain her bill, but to no avail. Manager McKean has advised Mrs Schlieper to send a letter to the Board regarding her problem. As a matter of record, the following items were discussed, with no action taken: 1. Third quarter budget copies were distributed. 2. Accounts receivable balance as of September 30, 1987 was $14,338.43. This figure is $5,600.00 less than a year ago. RESOLUTION NO. 1,102 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2,008 Pay Roll No. 2,009 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwester Bell Telephone Northern States Power Company Dennis McKean, Secretary Stillwater Insurance Agency Blue Cross & Blue Shield of Minnesota The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Store Food -N -Fuel Inc Valley Auto Supply Inc Miller Excavating Inc Greeder Electric Wendt Plumbing & Heating Inc Chris Amdahl, Locksmith St Croix Outfitters R L Polk & Company Millipore Corporation Zacks Industrial Supplies Viking Electric Supply Feed -Rite Controls Inc Leef Bros Inc Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor Sept 1 -15'87 Salaries, Labor Sept 16 -30'87 W T Federal for Sept'87 W T State for Sept'87 FICA Dues for Sept'87 PERA Dues for Sept'87 Dues for Oct'87 Premium for Oct'87 Account, Ronald Anderson Account, James McKnight Sales Tax for Sept'87 S 5,139.06 4,625.12 1,996.09 964.80 1,619.20 1,456.95 69.00 1,142.37 200.00 100.00 341.11 Phone Service, Telemeter Circuits 230.53 Power, Gas, Lightg 3,618.60 Sundry Expense 310.79 Liability & Workers Comp 1,128.00 Premium Group Policy 85.50 2500 Dbl Post Crds, 1000 Notices 241:15 Office Supllies 52.60 Principal & Interest G 0 Bond'77 3,966.25 69.03 22.39 276.66 78.58 537.10 67.00 35.00 45.00 171.90 63.00 249.39 28.82 219.00 84.00 76.95 466.97 11,791.98 1,035.57 $42,605.46 Shop Supplies Lockset Gasoline Battery Main Leak, Walnut St Mercury Lamp #8 Service Call @ Ed Simonet's Lock @ Wilkin St 2 Pair Boots City Directory Water Sample Supplies Street Brooms Meter Supplies Water Samples Uniforms Corps & Saddles Meters & Fittings Main Valve Boxes & Fittings There being no further business, on motion, meeting adjourned. Attest: ecretary Stillwater, Minnesota Novemebr 12, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 12, 1987 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the October 8, 1987 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,103 was approved for payment. Manager McKean advised the Board, the accounts receivable balance as of October 31, 77 1987 was $47,288.81. This figure is the second highest ever for this date. As a result, 161 shut -off notices were mailed involving over $12,000.00. Manager. McKean was instructed to determine how state statues may effect our current shut -off notice policy. City Attorney Magnuson will be contacted in this regard. Manager McKean advised the Board, Keys Well Drilling had secured a water sample, Iron .1, and Maganese' .15, at Test Well Site. Keys was unable to determine water quantity because of unstable sandrock. A special meeting will be held shortly to determine a course of action. A preliminary 1988 budget was presented to the Board. After discussion, a revised copy will be considered for adoption at the December meeting. RESOLUTION NO. 1,103 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2,010 First National Bank, Stillwater Norwest Bank, Stillwater Cosmopolitan State Bank First National Bank, Stillwater Commissioner of Revenue First National Bank, Stillwater State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Postmaster, Stillwater The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Inc Croix Oil Company Valley Auto Supply Inc Arrow Building Center Minnesota Department of Health Miller Excavating Inc Brochman Blacktopping City of Stillwater Department of Housing & Urban Develop , Greeder Electric St Croix Outfitters Norman Kollander Roettger Welding Inc Keys Well Drilling Company Stillwater Gazette Short, Elliott, Hendrickson Inc S &T Office Supplies Hart Forms & Systems Fox Valley Systems Feed -Rite Controls Inc Leef Bros Inc Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor October 1 -15'87 Invest Sav Cert 6 mo @ 6.7% Invest MM Passbook @ 5.5% Invest Sav Cert 6 mo @ 6.0% W T Federal for October'87 W T State for October'87 FICA Dues for October'87 PERA Dues for October'87 Dues for November'87 Premium for November'87 Account, Ronald Anderson Account, James McKnight Sales Tax for October'87 Phone Service, Telemeter Circuits Power, Gas, Lights 500 Env, 2600 Sgl Cds, 2050 Dbl Cds October Printing Office Supplies Principal & Interest G 0 Bond 1977 Shop Supplies Gasoline Degreaser Glass Blocks, Mottar Max 15 Month Water Analysis Backhoe, Truck, Sand,Limerock Blacktop 3 Jobs Refund Press -On Acct #1 -58.5 Refund Acct #13 -450 Repair Heater, Vault Work Boots Machine Work, Drill Bits Extend Main Valve Key Replace Bearing Pump #1 Rate Increase Notice Meetings & Spec for Test Well #10 Card File Water Rate Programs Paint Samples Uniforms Plugs Meters & Fittings Fittings There being no further business, on motion, meeting adjoutned. Attest: $ 4,510.35 25,000.00 20,000.00 10,000.0 1,903.6 w 931.81`< 1,498.32 1,427.94 69.00 z 1,142.370 200.001v 100.00-0 649.67 228.42 2,765.28 1,054.50 486.50 0, 17.70, 3,966.25 95.21 r• 177.33 2.23 r, 291.90 Q, 399.77 1,368.13n 865.00 n, 495.00i 45.00 136.00: 72.00 rn 70.50 20.00 421.05 V 11.41 1,150 .36 71.40 175.00 29.9809 84.00 98.30 19.90 11,555.78 368.02 $98,423.42 Secretary Stillwater, Minnesota November 20; 1987 Special Meeting: A special meeting of the Board of Water Commissioners was held on Friday, November 20, 1987 at 10:00 A.M. Commissioners Andrewsen and Jewell present. Commissioner Jahnke absent. President Andrewsen presiding. 7� Also present were George Keys, Mayor Abrahamson, Jeff Benson, Dick Moore, Steve Russell and Ron Anderson. This meeting centered on Test Well No. 10, results of water quality, quanity and - what course of action to take for a permanent well. The results of water testing, Iron .05 ppm and Maganese .01 ppm were considered satisfactory according to George Keys. His estimate of $100,000.00 to drill a permanent well was noted. Discussion among all persons in attendance, assuming this is a desirablelsite, centered on procedures to follow in aquiring this property, SW corner of Benson's farm. An approximate site, size discussed was 1 acre. This proposed site is now located in Stillwater Township, annexation is anticipated, time frame and planned unit development, are unknown. Manager McKean was instructed to pose a series of questions to City Attorney Magnuson, for his written response and to indicate to Jeff Benson property site size and requirement for purchase by the Board of Water Commissioners. There being no further business, on motion, meeting adjourned.i! %Gl Attest: e� c etary Stillwater, Minnesota December 10, 1987 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 10, 1987 at 7:30 -.AM. All Commissioners were present. President Andrewsen presiding. Also present were Nile Kriesel and Jim Blichfeldt. The minutes of the November 12, 1987 regular meeting and November 20, 1987 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,104 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a revised copy of the 1988 budget was adopted. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the following salary schedule for part —time non —union personnel, effective January 1, 1988 is as follows: Elizabeth I Kraft Part —time office 0 $7.00 per hour Sherman A Danielson Leonard W Schrade Thomas;R Zoller Seasonal Yard Maintenance Senior Meter Reader Junior Meter Reader $8.00 per hour $8.00 per hour $7.45 per hour The concensus of the Board was to table proposed temporary part —time laborer. After discussion, concerning problems incurred turning water on for sprinkler systems and waiting for domestic hook —ups, meters, backfiow preventers, etc, the Board instructed Manager McKean to relay our policy in writing to the Building Dept. stating no water will be turned on until all appropriate appurtenances have been installed. Manager. McKean was concerned of certain instances were liability may occur, prior to domestic hook —up. The Building Dept, will be instructed to distribute our written policy to the various contractors at permit time. Jim Blichfeldt's request to furnish water to 1201 Northland Ave was discussed. After hearing all arguements, to extend 200' of 6" watermain West along Wildpines Lane or to allow a 1" private line from Northland Ave were noted. After discussion, the Board agreed to visually inspect the site involved and reach a conclusion at an early date. Blichfeldt and the City Council will be notified . immediately of the Board's decision. The Board was advised the Benson property (Well #10) was now involved in a purchase property agreement. The Board will be updated periodically as to the status of the they are concerned about. As a matter of record the, following, items, Wer,e 43 cu. :seal4 ,`w,jth no action taken: 1. A written response to our current shut -off policy from City Attorney Magnuson is on file. 2. A written procedure of obtaining property outside the City Limits from City Attorney Magnuson is also on file. 3. Our next regular meeting will be held on January 13th. 4. Accounts receivable balance on November 30, 1987 was $20,065.76. RESOLUTION NO. 1,104 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2012 Pay Roll No. 2013 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater_ Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Dennis McKean, Secretary The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Tom Thumb Food Market Erickson Post Inc Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Del's Lawn & Log Fred's Tire Company Stillwater Motor Company Viking ELectric Supply Greeder Electric Munitech Inc OEI Business Forms City of Stillwater Stillwater Ford Keys Well Drilling Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Nov 1 -15'87 Salaries, Labor Nov 16 -30'87 W T Federal for Nov'87 W T State for Nov'87 FICA Dues for Nov'87 PERA Dues for Nov'87 Dues for Dec,' 87 Premium for Dec'87 Account, Ronald Anderson Account, James McKnight Sales Tax for Nov'87 $ 4,109.2 4,440.77 1,810.78 901.19 1,469.72 1,361.21 69.00 1,142.37 200 .00 100 .00 351.82 Phone Service & Telemeter Circuits 228.96 Power, Gas, Lights 2,353.84 Sundry Expense 232.87 November Printing 119.40 Office Supplies 31.55 Principal & Interest G 0 Bond'77 3,966.25 Shop Supplies 110.20 Gasoline 184.10 Diesel Fuel 12.02 Starting Fluid 27.34 Paint & Supplies 167.27 Backhoe, Truck, Limerock & Sand 516.00 Target Saw Blades 61.50 Tire Repair 7.50 Winter Service All Trucks 314.13 Meter Supplies 77.40 Pump Repair, Third St 199.60 Repair 2 Mainline Meters 532.19 Printing Checks 741.55 Water Extensions, Pine & Churchill 6,215.00 1988 Ford 4x4 Pick -Up 12,132.00 Test Well #10 11,363.00 Acid, Chlorine, Samples 683.94 Uniforms 77.25 Repair Clamp & Fittings 184.66 Corp Adaptors 52.49 $56,548.16 There being no further business, on motion, meeting adjournedL�% l/ Attest: ecretary Stillwater, Minnesota January 12, 1988 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, January 12, 1988 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Vi ¢ky Schlieper. The minutes of the December 10, 1987 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commiss4oner Jahnke, all voting "Aye ", Resolution No. 1,105 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", water service for 1201 Northland Avenue, requested by Jim Blichfeldt was granted. This service will be tapped to the Northland Avenue watermain. 0 d Varrious re- structure options were discussed. More discussions will follow, before a Board decision is made. Vicky Schlieper, 647 Croixwood Place, addressed the Board in regard to a 250,000 gallon water usage bill, dated October 1, 1987. She contends the meter is wrong or some other problems exists. Manager McKean, after much investigation, water meter testing, on site inspection, etc, believes the reading is correct. The dollar amount for this particular quarter is $225.00. After further discussion, on motion of Commissioner Jahnke, duly se ^onded by Commissioner Jewell, all voting "Aye ", $200.00 of the October 1, 1987 bill will be kept in abeyance until the October meeting of 1988. The meter in question, will also be tested and certified by the St Paul Water Dept. Water usage throughout 1988 will be a factor in the Board's decision. Vicky Schlieper will be notified of today's decision and advised timely payments on existing water bills will have to be made. The Board instructed Manager McKean to obtain quotes for a small pick -up as soon as possible. As a matter of record, the following items were discussed, with no action taken: 1. 4th quarter budget copies were distributed. 2. Accounts receivable for December 31, 1987 was $14,706.28. This figure is over $7,000.00 higher than last year. RESOLUTION NO. 1,105 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2014 Postmaster, Stillwater Dennis McKean,Secreatry Washington County Treasurer Pay Roll No. 2015 Washington Federal Savings Bank Pay Roll No. 2016 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Blue Cross & Blue Shield of Minnesota McGarry- Kearney Agency Auto - Owners Insurance The Croixside Press City of Stillwater Thompson Hardware Inc Hardware Hank Store Stillwater 76 Station Valley Auto Supply Inc St Croix Outfitters May's Appliance Repair State of Minn Dept of Labor & Industry Short, Elliott, Hendrickson Inc Stillwater Sign Company Viking Electric Supply Capitol Supply Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Long Pay Dec 1'86 -Nov 30'87 700 Post Cards Sundry Expense Sales Tax & Fees 1988 Ford Salaries, Labor Dec 1 -15'87 Investment 6 mo @ 7.5% Salaries, Labor Dec 16 -31'87 W T Federal for Dec'87 W T State for Dec'87 FICA Dues for Dec'87 PERA Dues for Dec'87 Dues for Jan'88 Premium for Jan'88 Account, Ronald Anderson Account, James McKnight Sales Tax for Dec'87 Phone Service, Telemeter Circuits Power, Gas, Lights Group Life Premium Secretary and Clerk Bond Policy Change Printing Principal & Interest G 0 Bond'77 Shop Supplies Lites Gasoline Truck Supplies Caps Repair Furnace, Shop Compressor Inspection Watermain Base Maps Lettering 1988 Ford Battery Charger Gauge Glass Ejectors, Samples Uniforms Curb Stops, Adaptors, Repair Lids Gaskets, Valves, Couplings There being no further business, on motion, meeting adjourned Attest: v44,04/4 ecretary $ 7,182.95 98.00 561.95 762.17 4,960.86 60,000.00 9,524.81 4,988.40 2,271.48 3,569.28 3,447.29 69.00 1,142.37 200.00 100 .00 244.16 229.24 2,227.94 85.50 100 .00 62.25 271.00 3,966.23 249.42 6.90 307.36 132.50 63 .00 122.70 10.00 166.58 170.00 46.75 17.20 1,170.40 61.80 708.37 116.52 $109,414.38 a1. e/ Stillwater, Minnesota February 11, 1988 Regular Meeting: The regular meeting of the Board of Water Coumiissioners was held on Thursday, February 11, 1988 at 7:30 A.M. Commissioners Jahnke and Andrewsen present. Commissioner Jewell absent. President Andrewsen presiding. The minutes of the January 12, 1988 regular meeting were read and approvedas written, with one (1) spelling change. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,106 was approved for payment. The 1987 Financial Reports were distributed and discussed. Manager McKean reported two (2) bids for a small pick -up were received, one (1) from Stillwater Ford for $8,926.00 and one (1) from Stillwater Motor for $8,999.92. After some discussion, it was decided to wait until a full Board is assembled to award the bid. It is anticipated it will be discussed at the April meeting. After discussion, the Board agreed to notify customers by bulk mail, of the lead content aware notice as required by the E.P.A. before June 19, 1988. Manager McKean advised the Board of new requirements of 0.S.H.A. concerning confined space areas. More information will be obtained regarding the status of open trenches in relationship to confined space. As a matter of record, the following items were discussed, with no action taken: 1. According to Jeff Benson, the status of Well Site #10 is unknown at this time. 2. The meter of Vicky Schlieper, 647 Croixwood Place, was tested by the St Paul Water Dept. and found accurate. The results are on file. 3. Accounts receivable balance for January 31, 1988 was $41,686.21. RESOLUTION NO. 1,106 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2017 Pay Roll No. 2018 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Postmaster, Stillwater Auto - Owners Insurance Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Inc Erickson Post Inc Valley, Auto Supply Inc Miller Excavating Inc Department of Natural Resources American Water Works Association City of Stillwater Stillwater Ford Stillwater Motor Company Municilite Compan'7 Viking Electric Supply Triangle Engineering Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor Jan 1 -15, 1988 Salaries, Labor Jan 16 -31, 1988 W T Federal for Jan 1988 W T State for Jan 1988 FICA Dues for Jan 1988 PERA Dues for Jan 1988 Dues for Feb 1988 Premium for Feb 1988 Account, Ronald Anderson Account, James McKnight Sales Tax for Jan 1988 Phone Service, Telemeter Circuits Power, Gas, Lights 2000 Dbl, 400 Sgl, 1000 Envelopes 6 Month Truck Insurance Office Supplies Principal & Interest G 0 Bond 1977 Paint, Air Masks, Shop Supplies Gasoline Tailgate Molding Backhoe, Truck & Fill 2 Jobs Water Appropriation Fee 1 Year Dues Blacktop Sunrise Avenue Running Boards, Light Tune -Up & Service Strobe Light Cable Ties Leak Locator W Linden St Acid, Chlorine, Samples Uniforms Meters, Repair Clamps Fittings $ 4,650.26 4,395.50 1,856.50 952.28 1,626.64 1,444.50 69.00 1,142.37 200.00 100.00 557.36 228.96 3,479.43 1,353.30 1,575.05 21.18 4,237.08 223 .20 286.71 21.29 2,206.00 350 .00 54.00 300.00 420.30 37.54 133.47 58.20 300.00 634.87 61.80 8,502.09 221.78 41,700.66 Norwest Bank Norwest Bank Investment MM Passbook @ 5.75% Investment CD 16 Months @ 7.15% 19,000.00 25,000.00 $85,700.66 There being no further business, on motion, meeting adjourne/j 999 L--__ Attest: ecre tarry Stillwater, Minnesota March 10, 1988 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 10, 1988 at 7:30 A.M. Commissioners Andrewsen and Jewell present. Commissioner Jahnke absent. President Andrewsen presiding. The minutes of the February 11, 1988 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting, "Aye ", Resolution No. 1,107 was approved for payment. On motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, both voting "Aye ", the annual report for 1987 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. Discussion followed concerning our multi -peril coverage. Our current liability coverage is $600,00000. Manager McKean will explore ways of increasing coverage to at least $1,000,000.00. Jeff Benson advised the Board of the status of #10 test well site. Benson questioned whether the site could be moved. The concensus was that the permanent well site could be flexible, but only by possibly 300 feet to 500 feet. Manager McKean will contact our engineer for his recommendation. At this time the concensus of the Board was to wait and see how a potential developenintends to lay -out streets and lots before we commit to an option with Jeff Benson. Manager McKean was also instucted to contact Steve Russell, Community Development Planner, to determine if Orleans Street and the proposed extension of Washington Avenue have been dedicated from the development sides. As a matter of record, the following items were discussed, with no action taken: 1. The lead aware notices will be mailed out this month. 2. Accounts receivable balance for February 29, 1988 was $29,317.26. RESOLUTION NO. 1,107 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay, Moll No. 2019 j, Pay Roll No. 2020 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Contrib State Treasurer Financial Secretary, Local #49 } 1ue Cross & Blue Shield of Minnesota State Capitol Credit Union First National Bank, Stillwater Commissioner of Revenue Northwestern Bell Telephone Company AT &T Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Blue Cross & Blue Shiled of Minnesota The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Inc Food -N -Fuel Inc Salaries, Labor Feb 1 -15'88 $ 4,445.81 Salaries, Labor Feb 16 -29'88 4,466.12 W T Federal for Feb 1988 1,915.60 W T State for Feb 1988 985.46 Fund FICA Dues for Feb 1988 1,606.60 PERA Dues for Feb 1988 1,448.87 Dues for March 1988 69.00 Premium for March 1988 1,142.37 Account Ronald Anderson 200.00 Account James McKnight 100.00 Sales Tax for Feb 1988 312.00 Phone Service, Telemeter Circuits 229.00 Long Distance Calls 4.14 Power, Gas, Lights 2,841.30 Sundry Expense 485.17 5,924 Lead Notices, 3rd Class Bulk 491.69 Group Life Premium 85.50 February Printing 392.10 Office Supplies 63.57 Principal & Interest G 0 Bond 1977 4,237.08 Towels & Shop Supplies 126.59 Gasoline 255.70 Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Viking Electric Supply Reliable Appliance Service Lakes Gas Company Tom Thumb Food Markets Short, Elliott, Hendrickson Inc Triangle Engineering Inc Motorola Communications Inc ABM Equipment & Supply Feed -Rite Controls Inc Leaf Bros Inc Water Products Company Tailgate Strip, Oil $ 18.67 4' x 8' Hardboard 11.58 Backhoe & Truck Holcombe @ Willard 1,333.00 18" Bellhangers 154.80 Vaccum Cleaner Hose 2.6.95 LP Gas and Valve 15.50 LP Gas 6.00 Spec for Test Well #10 474.36 Leak Locator, Holcombe @ Willard 300.00 Truck Radios Generator Acid, Chlorine, Samples Uniforms Meter Parts & Clamps There being no further business, on motion, meeting adjourned. 2,800.00 585.00 738.01 66.80 586.02 $33,020.36 414.4IV /X4A`v� Attest: Secretary Stillwater, Minnesota April 14, 1988 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 14, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Vern Hill and Ronald Anderson. The minutes of the March 10, 1988 regular meet ng were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution no. 1,108 was approved for payment. Two (2) bids for a small pick-up received were, Stillwater Ford for $9,067.00 and Stillwater Motor Company for $8,999.92. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the low bid of $8,999.92 was awarded to Stillwater Motor Company. Manager McKean advised the Board of needed repairs to our Third Street diesel pump. The estimate of replacing bearings in the existing pump is $1,200.00. The cost of replacing with a new 800 GPM pump is $4,000.00. After much discussion concerning a need for a stand -by pump at all, a decision to dismantle and eliminate the pump and motor was ordered. Manager McKean advised to Board a new six (6 ") inch mainline meter for South Fourth Street Station is needed. This is a non - budgeted item, estimated cost is $1,200.00. A claim of $52.00 received from Inez Thexton, 422 West Hickory Street was discussed. Mrs Thexton had a problem with her toilet after we replaced her water meter. This bill has been turned over to our insurance carrier, Stillwater Insurance Agency. Manager McKean reported of a water leak, house side of curb stop at the home of Robert Stellmach, 415 West Pine Street. Stellmach had his galvanized pipe replaced in the yard but found the leak under the sidewalk was caused by a bad flare, at the curb stop. McKean requested service bill #6014 to Stellmach for $62.50, for by -pass and frozen hose, be recinded. The Board ordered this invoice be held in abeyance and forwarded to the City for collection from Shafer Construction, contractor, of the Pine Street project. Vern Hill, 2800 Wildpines Lane appeared before the Board requesting water service. The existing 8" watermain in Wildpines Lane does not front his property. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all vo ffng "Aye ", 2800 Wildpines Lane will be allowed a water connection from the existing watermain, with the provision a hydrant and appurtances be placed at that location. Vern Hill will be required to pay for the appurtances only, concerning this proposed hydrant. The estimated charges to Hill will be between $500.00 and $700.00. The City will be requested to install the hydrant, currently within their 1988 budget. Manager McKean requested an increase in his salary of 6.2% and a 4% increase for Jim McKnight for 1988. After much discussion, the Board tabled the matter. Ron Anderson explained his reasons for not attending the AWWA National Convention in Orlando this year. As a matter of record, the following items were discussed, with no action taken: 1. First quarter budget copies were distributed. 2, Accounts receivable balance for March 31, 1988 was $21,938.44. This figure is $700.00 higher than 1986. RESOLUTION NO. 1,108 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2021 Pay Roll No. 2022 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Dennis McKean, Secretary The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Inc Cotter Charge Card Croix Oil Company Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Roettger Welding Giebler Construction Greeder Electric Company McGladery, Hendrickson, Pullen Keys Well Drilling Company Viking Electric Supply Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor March 1 -15'88 $ 5,174.77 Salaries, Labor March 16 -31'88 4,698.45 W T Federal for March'88 2,017.21 W T State for March'88 1,024.63 FICA Dues for March'88 1,750.66 PERA Dues for March'88 1,507.02 Dues for April'88 69.00 Premium for April'88 1,142.37 Account, Ronald Anderson 200.00 Account, James McKnight 100.00 Sales Tax for March'88 275.76 Phone Service, Telemeter Circuits 231.42 Power, Gas, Lights 2,738.64 Sundry Expense 270.50 Lead Notices, Printing etc. 518.40 Office Supplies 35.64 Principal & Interest G 0 Bond '77 4,237.08 Shop Supplies 60.15 Shop Supplies 54.99 Gasoline 301.48 Oil, Filter, Floor Dry 51.28 Lumber, Wilkin St & Door @ Third St 224.12 Limestone 40.00 `"""t 20' Welding Rod 10.00 Replace Back Door, Office 46.50 Valve Coil, Third St Pump 80.00 1987 Audit, Partial Payment 900.00 Pump Preformance Test 200.00 Cable Ties 51.00 Acid, Chlorine, Samples 707.07 Uniforms 82.25 Main Valve Boxes, hydrant Extension 1,940.54 Valves & Fittings 184.77 $30,925.70 There being no further business, on motion, meeting adjourned. / 70t -t Attest: Secretary Stillwater, Minnesota May 12, 1988 Regular Meeting: The regular meeting of the Board of Water Colluuissioners was held on Thursday, May 12, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the April 14, 1988 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,109 was approved for payment. Manager McKean advised the Board a $1,000,000.00 umbrella policy is now available from Auto - Owners Insurance Company. The annual premium is $2,000.00 and coverage is secondary to our existing Automobile, Workers Compensation, and General Liability with a $10,000.00 self- insured retention clause. After discussion, Stillwater Insurance agent Bill Kuntz will be invited to the June meeting to further explain the policy. Manager McKean was instructed to send Ron Anderson to a safety workshop (OSHA), May 26th in St Paul. The League of Minneasota Citites are in charge of the program. Manager McKean was instructed to continue our annual maintenance agreement ($780.00) with Automatic Systems Inc. This agreement covers all labor on our telemetering system. Discussion followed, when and where to build a two (2) stall garage. Three (3) locations mentioned were, Olive, 4th and 3rd Street's. This item will be discussed again in June. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", James E McKnight's salary will be increased $121.00 per month, in lieu of on -call (phone), effective January 1, 1988. McKnight's on -call phone in his home will be discontinued immediately. McKnight's base salary will now be $2,136.00 per month for 1988. Manager McKean further explained his reasons for an earlier request of $179.00 per month. The Board has proposed $80.00 per month. After discussion, the Board agreed to meet and consider this proposal. The concensus of the Board was to send a letter to Mayor Abrahamson requesting Morrie Andrewsen's reappointment to the Board of Water Commissioners. President Andrewsen's current term expires June 30, 1988. Accounts receivable balance as of April 30, 1988 was $40,944.73. As a result of this balance, 172 shut -off notices were mailed May 11, 1988 of over $14,200.00. Manager McKean asked for suggestions of what to do with the Laurel Street wall. The West wall is especially deteriorated. RESOLUTION NO. 1,109 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2023 Washington County Treasurer Pay Roll No. 2024 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deffered Compensation Program Commissioner of Revenue Northwestern Bell Telephone Company Airsignal Inc Northern States Power Comapny Postmaster, Stillwater The Croixside Press City of Stillwater Thompson Hardware Inc Cotter Charge Card Tom Thumb Markets Erickson Post Valley Auto Supply Inc Miller Excavating Still H20 Service Inc Brochman Blacktopping Mogren Bros Landscaping Jim Weber General Contractor Stillwater Motor Company Stillwater Ford Inc Stillwater Sign Company Roettger Welding Inc Viking Electric Supply Munitech Inc Century Power Equipment Minnesota U C Fund Carlson Equipment Company Stillwater Motor Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor April 1 -15'88 Sales Tax & Fees for 1988 Chev Salaries, Labor April 16 -31'88 W T Federal for April 1988 W T State for April 1988 FICA Dues for April 1988 PERA Dues for April 1988 Dues for May 1988 Premium for May 1988 Account, Ronald Anderson Account, James McKnight Sales Tax for April 1988 Phone Service, Telemeter Circuits Annual Pager Charge Power, Gas, Lights Single & Double Post Cards Printing Principal & Interest G 0 Bond 1977 Shop Supplies Shop Supplies Gasoline Diesel Fuel Truck Assess & Misc 1 Ser Assess & 1 Hydrant Replace 5 Service Assessments 4 Blacktop Jobs Blackdirt Replace Concrete Curb & Gutter 1983 Chev Service 1988 Ford Service Lettering 1988 Chev Truck Rebuild Hydrant Seat Wrench Meter Supplies 6" Meter Spool, #6 Station Repair Riding Lawnmower Leonard Schrade, Share 12" Construction Saw 1988 S -10 Chev Pick -Up Samples, Reagent, Demurrage Cyl Uniforms 186 Meters, Fittings, Hyd Parts C I Pipe Fittings & Clamps Norwest Bank, Stillwater Investment $ 4,675.21 569.75 4,373.92 1,810.43 930.88 1,584.10 1,386.16 69.00 1,142.37 200.00 100.00 508.81 223 .50 80.00 2,520.39 1,740.00 352.00 4,237.08 20 .31 69.48 232.39 11.10 228.59 2,661.00 7,350.00 1,574.00 32.00 375.00 64.12 18.35 170 .00 80.00 96.00 151.53 72.10 84.13 706.50 8,999.92 82.52 61.80 12,428.57 1,623.34 $63,696.35 24,000.00 Cosmopolitan State Bank Investment There being no further business, on motion, meeting adjourned. J Attest: Secretary Stillwater, Minnesota June 9, 1988 $10,000.00 $97,696.35 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 9, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The minutes of the May 12, 1988 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,110 was approved for payment. Manager McKean was instructed to talk to Bill Pauley and again with Jeff Benson, to further explore the purchase of property for a well site. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", effective January 1, 1988, Dennis McKean's salary for 1988 will be increased $121.00 per month. McKean's base salary will now be $2,786.00 per month for 1988. Manager McKean was insructed to contact the Gazette, to notify customers of voluntary water conservation practices. An odd -even sprinkling ban is not anticipated if people comply on a voluntary basis. Manager McKean will contact City Attorney Magnuson, to formulate a procedure the Board would follow if a water service is shut off for non - payment. This procedure would hopefully eliminate any possiblity of persons living in health - hazard situations unknown to authorities. Manager McKean was instructed to post a notice, effective immediately, that all employees in excavations will wear hard hats, and that all employees, while driving Water Department trucks will wear seat belts. A letter on file, received from R.H. Peters, 316 South Holcombe Street, account #10- 725,requesting abatement or reduction of an $11.00 final water bill, dated April 29, 1988 was refused by the Board of Water Commissioners. Mr. Peters will be notified by letter of the Board's decision. Also, if Mr. Peters does not accept this decision, he will be invited to verbally explain his position. Manager McKean was instructed to pursue the necessary site plans, special use permit, variance, etc. for a 3 -stall garage facing East, on the West end of Third Street property. As a matter of record, the following items were discussed, with no action taken: 1. One phone line extension is $8.60 per month. 2. Continue searching for a compatable recorder for our phone system. 3. Dave Junker and Nile Kriesel will be contacted, concerning Laurel Street wall, if no problem exists for them the yard will be filled in tiers or sloped when clean fill becomes available. 4. Accounts receivable balance as of May 31, 1988 was $19,362.03. This figure is only $300.00 higher than last year RESOLUTION NO. 1,110 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2025 Pay Roll No. 2026 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deffered Compensation Program Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Dennis McKean, Secretary Stillwater Insurance Agency Stillwater Book & Staionery Inc City of Stillwater Thompson Hardware Inc Stillwater Union 76 Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Brochman Blacktopping Kern - Anderson Greeder Electric Roettger Welding Inc Rose Floral McGladrey, Hendrickson, Pullen Automatic Systems Inc Motorola Inc Datacard Corporation Viking Electric Supply Municilite Company Cleveland Cotton Products Munitech Inc Davies Water Equipment Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Salaries, Labor May 1 -15'88 Salaries, Labor May 16 -31'88 W T Federal for May'88 W T State for May'88 FICA Dues for May'88 PERA Dues for May'88 Dues for June'88 Premium for June'88 Premium Ronald Anderson Account James McKnight Sales Tax for May'88 Phone Service,Telemeter Circuits Power, Gas, Lights Sundry Expense Insurance S -10 Chev Office Supplies Principal & Interest G 0 Bond'77 Shop Supplies Gasoline Safety Glasses, Shop Supplies Door #9, Shop Supplies Backhoe & Rock 2 Jobs Blacktop 3 Jobs Sod Install Light & Radio Hydrant Wrench, Barricades Flowers 1987 Audit Service Agreement Radio, S -10 Chev Ribbons Addressograph Staple, Bellhangers Repair Strobe Light, Lens Paper Towels Meter, 4th St Station Gas Monitor Chlorinator, Acid, Samples Uniforms Hydrant Assembly, Clamp Fittings, Repair Tops There being no further business, on motion, meeting adjourned. Attest: S- cretary Stillwater, Minnesota June 27, 1988 $ 4,372.73 5,284.30 2,155.17 1,033.57 1,715.02 1,473.45 69.00 1,142.37 200.00 100.00 297.42 227.17 3,506.72 280.97 336.24 16.48 4,237.08 88.86 211.12 67.78 741.14 375.00 509.00 48.00 80.00 65.00 171.22 1,300.00 780.00 51.24 73.96 91.80 67.36 293 .60 1,200.00 2,165.00 2,089.53 61.80 450.84 291.59 $37,721.53 1,7" Special Meeting: A special meeting of the Board of Water Commissioners was held June 27, 1988 at 1:00 P.M. Commissioners Andrewsen and Jewell present. Commissioner Jahnke absent. President Andrewsen presiding. This meeting was held for the express purpose of considering a watering ban,in the City of Stillwater. Governor Perpich has requested a state -wide water conservation program. On June 9, 1988 the Board instituted a voluntary watering ban in Stillwater, which has made a noticable difference in customer sprinkling. The Water Department has had no immediate problem meeting sprinkling demands. However, after discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting "Aye ", Commissioner Jahnke voting "Nay ", in abstentia, effective July 1, 1988 thru September 15, 1988, there will be an odd -even sprinkling ban for the City of Stillwater. Consumers watering new sod, small trees and shrubs will be exempt. Local newspapers, cable T V and radio stations will be notified immediately, to alert the public. There being no further business, on motion, meeting adjourned. `����1�1 Attest: Secretary Stillwater, Minnesota July 14, 1988 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 14, 1988 at 7:00 A.M. Commissioners Jahnke and Jewell were present. Commissioner Andrewsen absent. Vice - President Jahnke presiding. The minutes of the June 9, 1988 regular meeting and the June 27, 1988 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,111 was approved for payment. Manager McKean repoted that Bill Pauley verbally said, $1.50 per square foot would be the purchase price of property for a well site. McKean was then instructed to further pursue a suitable site, near Washington Avenue and Orleans Street. Manager McKean reported the problems incurred with the McKusick Spring supply pipe leak, located near the overflow tunnel. Dick Moore, of S.E.H. Inc. has looked at the situation and will prepare a feasibility report by the August meeting to correct the problem. The Board instructed Manager McKean to proceed with preliminary procedures to build a garage, on West end of Third Street property. Actual construction will be delayed until a solution is found for the McKusick Spring supply pipe. The Board discussed the No. 9 Station, 100 H.P. motor burning out June 22nd. The motor has since been repaired and installed. When the invoice is received from Keys Well Drilling, it will be sent to our insurance carrier for possible coverage. Manager McKean reported that Nile Kreisel and David Junker have agreed, that filling the low area, along Laurel Street wall was a good idea. As clean fill becomes available the area will be brought up to sidewalk level. As a matter of record, the following items were discussed, with no action taken: 1. Second quarter budget copies were distributed. 2. June 30, 1988 accounts receivable balance was $14,045.79. This amount is $1,000.00 less than the same period last year. 3. A float -down test for the Tower Drive tank, as budgeted, will be done in September. RESOLUTION NO. 1,111 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2027 Pay Roll No. 2028 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasure Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue Northwestern Bell Telephone Northern States Power Company Postmaster, Stillwater The Croixside Press Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Cotter Charge Card Hardware Hank Erickson Post Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Brochman Blacktopping Century Power Equipment Salaries, Labor June 1 -15'88 $ 5,216.15 Salaries, Labor June 16 -30'88 5,920.14 W T Federal for June'88 2,130.03 W T State for June'88 1,043.25 FICA Dues for June'88 1,932.06 PERA Dues for June'88 1,666.06 Dues for July'88 69.00 Premium for July'88 1,142.37 Account, Ronald Anderson 200.00 Account, James McKnight 100.00 Sales Tax for June'88 367.62 Phone Service,Telemeter Circuits 216.02 Power, Gas, Lights 5,100.96 500 Plain Envelopes 131.40 June Printing 718.65 Office Supplies 21.81 Principal & Interest G 0 Bond'77 4,2x7.08 Hammer Drill, Paint, Supplies 533.01 Paint 30.57 Tool Grips 5.69 Gasoline 295.37 Shop Supplies 22.31 Felt 8.45 Backhoe, Limerock 2 Jobs 665.00 Blacktop, 2 Jobs 340.00 Lawnmower Parts 81.55 Kremer Spring & Aligment Hagen Systems Inc Automatic Systems Company Viking Electric Supply Feed -Rite Controls Inc Leef Bros Inc Water Products Company Leaf Spring '82 Chev $ 111.00 Maintenance Agreemant L3000 955.00 Autocon Parts 32.00 Cable Ties, Bellhangers 205.80 Acid, Chlorine, Samples 1,054.92 Uniforms 77.25 Meters, Hydramt Parts 12,816.00 $47,446.52 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota August 11, 1988 Regular Meeting : The regular meeting of the Board of Water Commissioners was held on Thursday, August 11, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding.Also present was Dick Moore, of S.E.H. Inc. The minutes of the July 14, 1988 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,112 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Morrie Andrewsen as President and Don Jahnke as Vice - President of the Board of Water Commissioners effective July 1, 1988. The offices and appointments of the Board members now stand as follows: President Vice - President Member Morrie Andrewsen Don Jahnke John Jewell Appointment expires June 30, 1991 Appointment expires June 30, 1989 Appointment expires June 30, 1990 Manager McKean reported that a 24' x 32', 3 -stall garage, (Plan B) had been approved by the Planning Commission, August 8, 1988. Plan B is an unattached structure facing East and also the most northernly option. Planning Commission conditions include a concern of a high roof line, relocation or replacement of spruce trees to the West, having exposed areas brick faced and a privacy fence on the South side. Manager McKean was instructed to obtain plans and specifications immediately and to ask the City Council for a continuance until September 20th. The bidding process may be delayed until next spring, to allow proper compaction of the area do to the pipe replacement of the McKusick Spring overflow watermain. A float -down test proposal of our Tower Drive tank will be signed and fowarded to A.E.C. Engineering immediately. The actual test will be done in September or October. Manager McKean advised the Board of a maganese problem at #5 Well, Olive Street. The immediate area near the well is experiencing discoloration of water and some complaints from customers have been received. Discussion followed, including a new process of filtration for maganese removal, structures involved, capital outlay of approximately $200,000.00, etc. In order to further explore a solution, specific maganese testing will be done on the well in the near future. Dick Moore of S.E.H. Inc. reported to the Board on his feasibility report, in regard to various leaks on the McKusick Spring overflow pipe. Moore recommends 430' of 12" plastic pipe, to replace existing pipe from base of McKusick Spring shaft to inlet main, at West reservior. A carrier pipe will also be installed under proposed garage area. After discussion, the Board instructed S.E.H. Inc. to prepare plans and specifications for a new overflow pipe. If plans, specifications, survey, and Health Department approval is granted, the Board can authorize bidding at the September 8th meeting. Bid letting can then follow at the October 13th meeting. The Board wants the overflow pipe in place by mid- November. As a matter of record, the following items were discussed, with no_- action'taken: 1. Our telephone recorder is now in place. 2. Invoice to Robert Stellmach, 415 West Pine Street for $62.50, has been paid by Shafer Construction. 3. August 8th, 67 shut -off notices of over $5,000.00 were mailed. 4. Accounts receivable balance on July 31, 1988 was $51,734.60. This figure is $18,000.00 higher than last year. RESOLUTION NO. 1,112 Be resolved by the Board of Water Commissioners', of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2029 Pay Roll No. 2030 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deffered Compensation Program Commissioner of Revenue Northwestern Bell Telephone Company Northern States Power Company Blue Cross & Blue Shield of Minnesota Postmaster, Stillwater The Croixside Press Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Food -N -Fuel Inc Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Still H2O Services Inc Brochman Blacktopping Les Ritter Ditching Jim Weber General Contractor Norht Star Concrete Company Minnesota U C Fund Linner Electric Inc Stillwater Motor Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Norwest Bank Cosmopolitan State Bank Salaries, Labor July 1-15'88 Salaries, Labor July 16 -31'88 W T Federal for July'88 W T State for July'88 FICA Dues for July'88 PERA Dues for July'88 Dues for August'88 Premium for August'88 Account, Ronald Anderson Account, James McKnight Sales Tax for July'88 Phone Service, Telemeter Circuits Power, Gas, Lights Additional Premium, Group 1600 Double Post Cards Name Tabs Office Supplies Principal & Interest G 0 Bond'77 Paint & Shop Supplies Gasoline Shop Supplies Cement & Tin Backhoe, Truck & Fill Assessment, 407 & 410 W Linden Blacktop, 5th @ Olive Ditching, 2467 Croixwood Blvd Sidewalk, 2467 Croixwood Blvd Manhole Extensions, Laurel St Account, Schrade Fuses Brakes,'79 Chev Samples, Gaskets Uniforms Hydrant Rod, Fittings Fittings Investement, MM Passbook @ 5.65% Investment CD @ 6.5% $ 4,808.67 4,646.25 1,894.89 805.42 1,591.50 1,436.39 69.00 1,142.37 200.00 100 .00 730.21 216.88 7,145.21 57.00 480.00 20.00 7.31 4,237.08 66.05 163.87 7.17 49.93 2,343.00 2,400.00 148.00 135.00 315.00 564.29 92.41 5.30 219.38 167.30 61.80 322.81 119.02 $36,768.51 29,000.00 25,000.00 $90,768.51 There being no further business, on motion, meeting adjourned. 27%,x/ S ecretary Attest: ecret ary Stillwater, Minnesota September 8, 1988 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 8, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Bill Kuntz of Stillwater Insurance Agency. The minutes of the August 11, 1988 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,113 was approved for payment. Bill Kuntz explained an insurance umbrella quotation of $2,000.00 annual premium. This policy would increase coverage on auto, general liability and workers compensation. 9r by $1,000,000.00 with a $10,000.00 self - insured retention, if used. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Manager McKean was instructed to obtain this coverage, effective September 1, 1988. Manager McKean presented the Board with the current 3 -stall garage plans. Discussion followed with some minor changes and a roof pitch recommendation. Manager McKean will aproach the City Council, September 20th with the revised plans and specifications. The artesian well replacement pipe was discussed briefly. The survey was done September 2nd and plans and specifications should be ready by the end of September. A special meeting will be held then to authorize the bidding process. As a matter of record, the following items were discussed, with no action taken: 1. Float -down test of Tower Drive tank will be done September 19th. 2. Auditors report for 1987 was distributed to Board members August 26, 1988. 3. Accounts receivable balance for August 31, 1988 was $27,510.70. This figure is almost $8,000.00 higher than last year. RESOLUTION NO. 1,113 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2031 Pay Roll No. 2032 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Con Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minn State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Auto - Owners Insurance Company Stillwater Insurance Agency Blue Cross & Blue Shield of Minn The Croixside Press Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Croix Oil Company Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Still H2O Services Inc Brochman Blacktopping Jim Weber, General Contractor George Siegfried Construction Co Kern- Anderson McGladrey & Pullen Water Engineering & Management City of Hudson Greeder Electric Gopher Electronics Company Norman Kollander Hayden- Murphy Equipment Company Stillwater Motor Company Glass Service Company AT &T Keys Well Drilling Company Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Piper, Jaffray & Hopwood Salaries, Labor Aug 1 -15'88 Salaries, Labor Aug 16 -31'88 W T Federal for Aug'88 W T State for Aug'88 FICA Dues for Aug'88 PERA Dues for Aug'88 Dues for Sept'88 Premium for Sept'88 Account, Ronald Anderson Account, James McKnight Sales Tax for Aug'88 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Truck Premium, 6 Months Worker Comp, Multi Peril, Forgery Group Term Insurance AugustiPtinting Office Supplies Principal & Interest G 0 Bond'77 Paint, Shop Supplies Gasoline Oil 2x4's, Moulding, Lath Backhoe:,I Truck, Fill Assessment, Judy Foster Blacktop, 4 Jobs Sidewalk, Martha @ Oak Tunnel Repair, Office Sod Final 1987 Audit 3 Year Subscription Rent Hydraulic Hydrant Wrench Repair Control Circuits #5 & #9 Remote Wire Clips Oversize 3 Main Valves Air Hose Gaskets Service Transmission '83 Chev Windshield Deductible Answering Machine Motor Repair #9 Acid, Chlorine, Samples Uniforms Clamp, Brass Fittings Gaskets, Main Valve Boxes Invest Treas Strip @28:45 (3 year 3 month) $ 4,636.41 4,982.11 1,938.66 830.77 1,634.58 1,467.07 69.00 1,180.82 200.00 100.00 540.18 218.82 5,460.82 495.18 1,745.96 12,266.00 81.00 179.30 70.33 4,237.08 155.39 222.07 29.36 27.49 1,610.00 950.00 779.00 235.00 1,405.44 38.00 300.00 42.50 94.25 85.00 19.68 53.75 12.04 100.68 100.00 139.95 3,643.83 1,121.17 61.80 289.20 2,106.38 $55,956.07 19,142.50 $75,098.57 There being no further business, on motion, meeting adjourned. nu Attest: Sd'crary Stillwater, Minnesota September 23, 1988 Special Meeting: All Commissioners were present. President Andrewsen presiding. Also present were Dick Moore of S.E.H. Inc., Larry Axdahl and Sheldon Pierson. Dick Moore presented the Board with plans and specifications for the replacement of the artesian well overflow watermain. Moore's final estimate of construction was $51,000.00. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", approval of plans and specifications is hereby granted. Bid opening will be October 11, 1988, at the Board's office. Consideration of bid letting will be at the October 13th regular meeting. A written request from Larry Axdahl, 1672 S. Greeley St., to allow connection of a 6" sprinkler service from an existing 8" stub, Curve Crest Blvd., was discussed in detail. Axdahl explained this existing 8" stub is approximately 50 feet West of his lot, and would also serve property to the West. Board policy is not to allow servicing when pipe has to cross someone else's property, even with an easement. The only exception has been when watermain stub is located on the lot line and if pressure and volume of water is sufficent to serve two (2) properties. After much discussion, deliberation, including on site inspection, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Larry Axdahl's request to become joint owner and recipent of the 8" watermain stub in question is hereby granted a variance to connect. Conditions of this motion include a joint ownership agreement in writing, recipents engineering statement agreeing that water flow and volumes are sufficent; and that parallel watermain is located entirely on private property. These conditions will have to be met before water to either property is turned on. Agreement copies will be on file at the office of the Board. A preliminary draft of a new job description was presented to the Board for their review and comments. The Board members are investigating the possibilities and ramifications of re- structuring some job descriptions. More questions, answers and detail will follow in the months to come. There being no further business, on motion, meeting adjourned./ 04%4441 Attest: Secretary Stillwater, Minnesota October 13, 1988 Regular Meeting; The regular meeting of the Board of Water Commissioners was held on Thursday, October 13, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Dick Moore of S.E.H. Inc. and Ronald Anderson. The minutes of the September 8, 1988 regular meeting and the September 23, 1988 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,114 was approved for payment. Manager McKean advised the Board the City Council has approved building a 3 -stall garage at 204 North Third Street, West end of property. Conditions of the Council include designing two (2) dormers, roof side facing Fourth Street, and meeting other recommendations as Heritage Commission requested, i.e.,letter Ocotber 3, 1988. Also requested by Council is to see design changes before construction begins. The Board instructed Manager McKean to investigate the costs involved to install dormers before they order a design change in building plans. The float -down test of Tower Drive tank was done September 19th. At this time a report of the tank condition is pending, according to A.E.C. Engineering, Inc. Manager McKean advised the Board a water sample test of Well No. 5 for iron and manganese content has been taken, September 27, 1988, by Layne- Minnesota Company. The test results have shown the iron content to be .07 mg /L, below acceptable limits and the manganese content of .047mg /L, which is at borderline of acceptable limits. After discussion, the Board instructed Manager McKean to have iron and manganese testing done by a certified lab of Well No. 5. Manager McKean advised the Board of the $200.00 water bill held in abeyance since January 12, 1988 meeting for Vicki Schlieper, 647 Croixwood Place. After much discussion, including testing of meter in question, checking for on site leaks, appearance of grass in yard and comparing 1987 usage to 1988 usage, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye, the motion to hold $200.00 in abeyance is hereby recinded. The full amount indicated on Schlieper's account is due and payable. Vicki Schlieper will be notified in writing of the Board's decision. Dick Moore advised the Board only one (1) bid was received for replacement of the Artesian Well Overflow Pipe, October 11, 1988. The bid received from EJM Pipe Services, Inc was $178,529.00. The engineer's estimate was $51,858.50. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", the bid from EJM Pipe Service, Inc was rejected. Dick Moore will notify the contractor of the Board's decision. Discussion followed regarding raising the water level in the artesian shaft, therefore using a much shallower watermain to the Third Street reserviors. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye" Manager McKean was instructed to proceed with a blockage devise to attempt raising the water level in the artesian well shaft, (McKusick Spring.) As a matter of record, the following items were discussed, with no action taken: 1. Third quarter budget copies were distributed. 2. Accounts receivable b alance for September 30, 1988 was $21,539.80. This figure is $7,000.00 higher than last year. 3. A special meeting specifically addressing a re- structure will be held in late November. RESOLUTION NO. 1,114 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2033 Pay Roll No. 2034 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contri Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Insurance Agency The Croixside Press Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Tom Thp[mb Food Markets Salaries, Labor Sept 1 -15'88 $ 5,173.28 Salaries, Labor Sept 16 -30'88 4,782.85 W T Federal for Sept'88 1,980.01 W T State for Sept'88 847.44 FICA Dues for Sept'88 1,749.04 PERA Dues for Sept'88 1,490.78 Dues for October'88 69.00 Premium for October'88 1,180.81 Account, Ronald Anderson 200.00 Account, James McKnight 100.00 Sales Tax.for Sept'88 476.52 Phone Service, Telemeter Circuits 217.01 Power, Gas, Lights 4,420.01 Envelopes, Post Cards 1,883.40 Umbrella Policy 2,044.00 Printing 207.65 Office Supplies 86.93 Principal & Interst G 0 Bond'77 4,237.08 Paint, Shop Supplies 310.91 Gasoline 260.63 Arrow Building Center Miller Excavating Inc Brochman Blacktopping Chris Amdahl, Locksmith Greeder Electric Stillwater Gazette Hayden- Murphy Equipment Company Stillwater Motor Company R E Mooney & Associates Inc Minnesota Conway Fire & Safety Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Garage Plans Backhoe, Limerock Blacktop Locksets #9 Repair Lights, Third St Bid Publishing Compressor Repair Tune Up, Brakes'83 Chev Repair 12" Pressure Reducing Valve Hip Boots, Hard Hats Acid, Chlorine, Samples Uniforms Meters, Hydrant Extension Solid Sleeves There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota November 10, 1988 $ 151.00 135.00 200.00 244.00 91.00 25.14 169.20 293.46 645.96 112.50 682.03 77.25 8,317.57 85.38 $42,946.84 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 10, 1988 at 7:00 A.M. Commissioners Jahnke and Jewell present. Commissioner Andrewsen absent. Vice - President Jahnke presiding. The minutes of the October 13, 1988 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,115 was approved for payment. Manager McKean reported to the Board, on October 25, 1988, Water Department personnel, along with Dick Moore, of S.E.H. Inc. blocked the opening in the McKusick Spring. The water level raised approximately 8 feet, but with very little volume. It was determined at that time a replacement pipe will have to be the same level in the shaft as the existing pipe. The Board decided to review existing plans, make changes in design if necessary at the next meeting in December. The Board discussed adding two (2) dormers on the West side of proposed 3 -stall garage plans. The estimated cost of each dormer is $500.00- $600.00. No action was taken at this time. Manager McKean advised the Board that Leonard Schrade, verbally has said he will not be able to continue reading meters, because of a conflict with his full -time job. The Board then instructed Manager McKean to obtain a letter of resignation from Leonard Schrade. An inspection report of condition of the Tower Drive tank was distributed. AEC Engineers Inc. estimated welding, sand blasting and painting, interior and exterior of tank will cost $203,700.00. No action was taken by the Board at this time. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 1988 was $65,256.44. This figure is over $18,000.00 more than last year. 2. 170 shut -off notices were mailed November 2nd, amounting to over $17,000.00. 3. A special meeting covering re- structuring will be held November 28th. 4. Staggered water billing was discussed, specifically in regard to sewer billing by the City. Pay Roll No. 2035 RESOLUTION NO. 1,115 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Salaries, Labor Oct 1 -15'88 $ 4,527.81 95' Pay Roll No. 2036 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Stillwater 76 Station Valley Auto Supply Inc Arrow Building Center Rose Floral & Greenhouse St Croix Outfitters Amy Hooley Chapin Publishing Company S.E.H. Inc. Zack's Industrial Cleaning Supplies Cleveland Cotton Products Stern Chemtech Corporation Fox Valley Systems Inc Viking Electric Supply Feed -Rite Controls Inc Leef Bros Inc Davies Water Equipment Company Water Products Company Goodin Company Metropolitan Federal Bank Norwest Bank Cosmopolitan State Bank Salaries, Labor Oct 16 -31'88 $ 4,725.60 W T Federal for Oct'88 1,861.90 W T State for Oct'88 803.91 FICA Dues for Oct'88 1,597.76 PERA Dues for Oct'88 1,435.61 Dues for Nov'88 69.00 Premium for Nov'88 1,180.81 Account, Ronald Anderson 200.00 Account, James McKnight 100.00 Sales Tax for Oct'88 799.81 Phone Service, Telemeter Circuits 226.97 Power, Gas, Lights 3,176.40 Sundry Expense 431.30 Printing 51.15 Office Supplies 48.37 Principal & Inteijst G 0 Bond'77 4,237.08 Batteries, Paint, Anti - Freeze 89.52 Gasoline 229.42 Flasher Batteries 30.88 Garage Blueprints 20.00 Plant - Funeral 30.00 2 Pair Wook Boots 185.00 Plumbing, 702 Everett Drive 50.00 Notice, Construction Bulletin 117.30 Partial Eng Well #1 Ovorflow 2,318.55 Hand Cleaner 18.00 Wiping Rags 301.60 Ice -Away Pellets 186.60 Marking Paint 30.01 Cable Ties, Meters 52.44 Samples & Chlorine 129.00 Uniforms 61.80 Monitor Adjustment 151.83 Meters, Valves, Elbows 9,060.79 Clamps, Main Valve Box Extensions 669.58 $ 39,205.80 Investment @ 87 40,000.00 Investment @ 8.1% 25,000.00 Investment @ 8.1% 20,000.00 $124,205.80 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota December 8, 1988 Regular meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 8, 1988 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ron Anderson. The minutes of the November 10, 1988 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,116 was approved for payment. After discussion, the Board agreed to re -bid the Well #1, artesian pipe replacement, providing SEH Inc. re -align the proposed pipe placement, more direct line, with engineering limit of $600.00, prior to propsed bid letting. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Board accepted Leonard Schrade's resignation with regret, letter dated November 11, 1988. RESOLUTION NO. 1,117 Commissioner Jahnke offered the following resolution and moved it's adoption: Whereas, the leaving of our employee of long standing, Leonard W. Schrade, from his position as meter reader of the Board of Water Commissioners, presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant and the respect as a private citizen; therefore be it Resolved, that the thanks of this meeting and the community are due Leonard W. Schrade for the able and efficient manner that he has served the department during more than 19 years of service, and that we sincerely regret his decision to leave our employ. Resolved, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. Resolved, that members of the Board of Water Commissioners and also fellow employees regard his leaving as a loss to them, and trust that his future may be as bright and prosperous as can be desired. Resolved, that the resolution adopted on this occasion be transmitted to Leonard W. Schrade and spread upon the minutes of this meeting. Dated December 8, 1988 BOARD OF WATER C0MMISSI0NERS Morrie Andrewsen President Don Jahnke Vice - President John Jewell Member Manager McKean reported that Dick Moore and Len Newquist of SEH Inc. will approach the Board, January 12, 1989, regarding AEC Engineers Inc. report of condition, of the Tower Drive Tank. Well #5, maganese test results, were .01mg /L, report dated November 10, 1988. This certified test performed by Twin City Testing shows there is a minimal amount of maganese being pumped from Well #5. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a purchase offer of $2,000.00 from Keys Well Drilling Company for our 1971 - 160 H.P. Cummins Diesel Motor is accepted. The Board decided to dismantle and eliminate our stand -by pump and motor in April 1988. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a re- structure of job classifications is here -by adopted, effective January 1, 1989. Generally the addition of classifications, Supervisor of Distribution and three (3) Utility classifications, along with the elimination of part -time Meter Reading and part -time Yard Maintenance are the major changes. Elimination of the Foreman classification and possibly part -time office help after six (6) months are also included in this motion. Complete structure classifications and job descriptions are on file in the office of the Board of Water Commissioners. In response to a December 2, 1988 letter from our Local #49, union employees, a request for a three (3) year contract, with a 5% wage increase per year, after discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", this request in denied. Included in this motion, pertaining to Article IX, Section 1, is the elimination of classification New Employees and Foreman of Water Department. Additional classifications of Water Utility Man III, Jr. Utility Man II, Sr. Utility Man I and Supervisor of Distribution. Section 2, wording will change to read, after six (6) months successful probationery period, fate will increase $.30 per hour for Utility classifications and $1.00 per hour for Maintenance classifications. Commissioner Jahnke's motion also includes a counter offer to Local #49 employees of a 1% increase and a 2% lump sum payment based on the employees base salary of 2080 hours for the year 1989. Manager McKean was instructed to respond to the union as soon as possible. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivale balance as of Novemver 30, 1988 was $26,576.25. This figure is over $6,000.00 higher than last year. 2. Preliminary copies of the 1989 budget will be ready in January. RESOLUTION NO. 1,116 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2037 Pay Roll No. 2038 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross and Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern State Power Company Stillwater Insurance Agency Blue Cross and Blue Shield of Minnesota The Croixside Press Stillwater Book & Stationey Inc. City of Stillwater Thompson Hardware Company Erickson Post Valley Auto Supply Inc. Miller Excavating Inc. Fuhr Trenching Gopher State One -Call May's Appliance Repair Curtis 1000 Inc. R L Polk & Company AEC Engineers & Designers Viking Electric Supply Total Tool Lakeland Engineering Equipment Company Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros Inc. Water Products Company Goodin Company First National Bank, Stillwater Salaries, Labor Nov 1 -15'88 Salaries, Labor Nov 16 -30'88 W T Federal for Nov'88 W T State for Nov'88 FICA Dues for Nov'88 PERA Dues for Nov'88 Dues for Dec'88 Premium for Dec'88 Account, Ronald Anderson Account, James McKnight Sales Tax for Nov'88 $ 4,538.74 4,569.71 1,908.67 824.35 1,610.26 1,452.26 69.00 1,180.81 200.00 100 .00 400.44 Phone Service, Telemeter Circuit's 233.34 Power, Gas, Lights 2,714.12 Gen Liab., Workers Comp. Additional 1,176.00 Quarterly Premium 81.00 October Printing 439.85 Office Supplies 58.64 Principal & Interest G 0 Bond'77 4,237.08 Shop Supplies 214.33 Gasoline 198.02 Oil & Filter 21.27 Loader, Truck, Sand Assessment, 2017 & 2021 N Broadway Location Requests Furnace, Wilkin & Owen Record Rolls City Directory Inspection, Tower Drive Tank Drill Repair Homelite Pump Parts Solenoid Valve, 3rd St Fuel Pump'83 Chev Acid, Samples Uniforms Hydrant Rod Curb Box Repair Lids, M V Box Covers 227.22 $32,220.12 Investment, 5 months @ 7.35% 25.000.00 $57,220.12 390.00 2,299.00 166.00 36.19 304.44 63.00 1,434.85 46.30 119.01 40.64 112.80 621.24 84.05 47.49 There being no further business, on motion, meeting adjourned. 77`4) q 9 X' , Attest: S cretary /ll �'/ 9� Stillwater, Minnesota January 12, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 12, 1989 at 7:00 A.M. Commissioners Andrewsen and Jahnke present. Commissioner Jewell absent. President Andrewen presiding. Also present were Dick Moore and Les Borst. The minutes of the December 8, 1988 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,117 was approved. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,118 was approved for payment. Manager McKean was authorized to advertise immediately for applicants to fill the Utility Worker position. Manager McKean advised the Board, Jim Tholen and Tim Conners would be at the February meeting to discuss the union proposals. A proposal to increase Elizabeth Kraft's hourly wage from current $7.00 to $7.50 for 1989 was tabled until February 9, 1989, when a full Board is assembled. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", with one (1) change, increasing the 3 -stall garage to $20,000.00, the 1989 budget as proposed is hereby adopted. Les Borst, appeared before the Board to discuss a leak on the waterline, between stop and meter, for Mrs. Dorothy Borst, 1010 S. Holcombe Street. Les Borst questioned whether a homeowner has to pay for repairs, he also suggested the leak was caused by Water Department when changing the meter and if a program to assist in payment was available. After much discussion, the Board instructed it's staff to look at the situation in detail and report back at the February meeting. Dick Moore, of S.E.H. Inc., reported to the Board concerning re- bidding the Artesian pipe replacement, as agreed earlier at the December 8, 1988 meeting. After discussion, the Board, its staff, and Dick Moore will walk and inspect the proposed project area early in March before advertising for bids. Dick Moore also, updated the Board, that early in April, P.D.M. Steel Company will inspect and correct any structural and esthetic problems with Tower Drive Tank. S.E.H. Inc. will inspect their work and advise the Board. The tank will be drained and out of service for one (1) week while welding and repairs are being done. As a matter of record, the following items were discussed, with no action taken: 1. 1988 - 4th quarter budget copies were distributed. 2. Keys Well Drilling Company picked -up diesel engine December 20, 1988. 3. Accounts receivable balance as of December 31, 1988 was $17,052.18. This figure is about $2,300.00 higher than last year. RESOLUTION NO. 1,118 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Long Pay Salaries, Labor Decl'87 - Nov 30'88 - 12 mos Misc. Expense Salaries, Labor Dec 1 -15'88 Salaries, Labor Dec 16 -31'88 includes Unused Sick Leave W T Federal for Dec'88 W T State for Dec'88 First National Bank, Soc Sec Contrib Fund FICA Dues for Dec'88 State Treasurer PERA Dues for Dec'88 Financial Secretary, Local #49 Dues for Jan'89 Blue Cross & Blue Shield of Minnesota Premium for Jan'89 Pay Roll No. 2039 Dennis McKean, Secretary Pay Roll No. 2040 Pay Roll No. 2041 First National Bank, Stillwater Commissioner of Revenue $ 8,008.86 472.95 5,025.21. 9,878.78 4,936.57 2,042.20 3,895.14 3,630.01 69.00 1,180.81 99 State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company McGarry- Kearney Agency Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Inc Hardware Hank Food -N -Fuel Inc Arrow Building Center Gopher State One Call Greeder Electric Norman Kollander Viking Electric Supply Inc Gopher Electronics Company Twin City Testing Harvest States Coop Stillwater Motor Company Munitech Inc Systems Service Company Short, Elliott, Hendrickson Inc Feed -Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Account, Ronald A Anderson $ 200.00 Account, James E McKnight 100.00 Dec'88 Sales Tax 309.36 Phone Service, Telemeter Circuits 405.26 Power, Gas, Lights Secretary & Clerk Bond Office Supplies Principal & Interest G 0 Bond'77 Paint, Shop Supplies Shop Supplies Gasoline Material, Laurel St Retaining Wall Locations Panel & Pump, Olive St Oversizing 2 Sleeves Batteries, Staples, Cable Ties Meter Supplies Water Sample Gunny Sacks Service & Thermostat Repair Third St Mainline Meter Repair Lily Lake Chart Artesian Well Pipe Plans etc. Repair Fluoride Pump, Samples Uniforms Meters, Clamp Water Heater, MV Box Covers There being no further business, on motion, meeting adjourned.' Attest: 2,659.01 100 .00 53.17 4,237.12 65.34 11.60 242.64 181.84 204.70 272.00 79.25 205.08 10.19 84.48 13 .20 45.29 268.80 252.30 3,159.49 195.50 168.70 5,093.69 224.90 $57,982.44 �•LtiG`Ly Secretary Stillwater, Minnesota February 9, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 9, 1989 at 7:00 A.M. All Commissioner were present. President Andrewsen presiding. Also present were James Tholen, Tim Conners and Ronald Anderson. The minutes of the January 12, 1989 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye" Resolution No. 1,119 was approved for payment. After much discussion, Commissioner Jahnke introduced the following resolution and moved it's adoption: RESOLUTION NO. 1,120 Be it resolved, by the Board of Water Commissioners, of the City of Stillwater, effective March 1 , 1989, Resolution No. 1,026, dated March 11, 1982, be ammended to read as follows: 2. A larger (1 ") REMOTE READ WATER METER is available to consumers at an additional charge of $200.00 that is non - refundable. This meter, however is still owned and maintained by the Board of Water Commissioners. Repair costs caused by damage from freezing and hot water are to be borne by the consumer. 4. The method of advising consumers of the 5/8" x 3/4" and /or 1" meter size option will be printed on the WAC form, currently supplied thru the City Building Inspector's office. All other sections of Resolution No. 1,026 are to remain in force. Commissioner Jewell , duly seconded the motion, and upon vote being taken thereon, all present voting in favor thereof, and none voting against same, whereupon said resolution was declared duly passed and adopted, and was signed by the President whose signature was attested by the Secretary. Attest: /Lctt4 Secretary President amae- 1.. /2 After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Tom Corman is hired to fill the Utility III classification opening. Tom Corman will start working March 1, 1989 at $7.51 per hour. Corman will be subject to review and a six (6) month probationery period. Corman will be accorded all benefits in place for current employees, except medical and hospital coverage on the City group insurance plan after his retirement, unless premium is paid by him. (See Resolution No. 860 for reference.) Ronald Anderson reported to the Board, that Mrs. Dorothy Borst, 1010 South Holcombe Street, water service leak near foundation will be corrected in the Spring, Anderson believes the leak will be repaired without the need of our dire financial need assessment policy. Ronald Anderson also reported the extreme pressure surges on the North Hill are causing relief valves to pop on water heaters. He further explained one (1) party, Dawn Cedarbloom, 1020 North First Street has already had a pressure reducing valve installed by the Water Department to correct the problem. Anderson suggested using a wait and see approach with this particular problem, the Board concurred. A letter requesting, an easement release of property, Brown's Creek, from Joseph A. Lee was denied. The Board of Water Commissioners will notify the City Council of their decision, along with a request to meet with the Council to further understand Joseph A. Lee's request. This property was deeded to the original Stillwater Water Company in 1887, and includes a 33' wide strip along the course of Brown's Creek. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Chairman of the Board of Water Commissioners was directed to send a letter to Mayor Abrahamson requesting the Charter Commission provide a method to compensate Board of Water Commissioner members in the City Charter. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, part -time office help, Elizabeth Kraft will receive an increase of $.50 per hour, effective January 1, 1989. Kraft's hourly wage for 1989 will be $7.50 per hour. A wage increase for James McKnight and Dennis McKean for 1989 was tabled. James Tholen and Tim Conners of Local #49, responded to the Boards letter - i.e., December 13, 1988. Conners noted concerns including Utility classification time frames for advancement, possible job classification overlaps and possible elimination of the Maintenance classification, job description of Supervisor of Distribution, and length of proposed contract. Tim Conners counter - offered 3% for 1989, 4% for 1990 and 5% for 1991 on base. The Board further explained their intent and reasoning for establishing a new classification. After discussion, a letter will be sent by Conners explaining in writing the progress in language to this point. The Board will review the language and respond accordingly. As a matter of record, the following items were discussed, with no action taken: 1. 1989 annual statements were distributed. 2. The accounts receivable balance as of January 31, 1989 was $39,134.99. This figure is $2,500.00 less than one (1) year ago. 3. Manager McKean advised the Board they may compensate the ex- officio Treasurer of the Board of Water Coumiissioners, according to the City Charter if they desire. RESOLUTION NO. 1,119 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2042 Pay Roll No. 2043 First National Bank, Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund Salaries, Labor Jan 1 -15'89 $ 4,419.41 Salaries, Labor Jan 16 -31'89 4,706.09 W T Federal for Jan'89 1,849.85 W T State for Jan'89 815.57 FICA Dues for Jan'89 1,653.58 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications AT &T Northern States Power Company Postmaster, Stillwater Auto - Owners Insurance Comapny Stillwater Book & Stationery Inc City of Stillwater Cotter Charge Card Thompson Hardware Company Croix Oil Company Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Jim Weber Inc Department of Natural Resources Minnesota Department of Health American Water Works Association Gopher State One Call Valley Glass Works Inc S &T Office Products Inc Stillwater Gazette McGladrey & Pullen Graphic Controls Viking Electric Supply Inc Feed Rite Controls Inc Leef Bros Inc Water Products Company Goodin Company Norwest Bank, Stillwater PERA Dues for Jan'89 Dues for February'89 Premium for Februray'89 Account, Ronald A Anderson Account, James E McKnight Sales Tax for Jan'89 Phone Service, Telemeter Circuits Long Distance Calls Power, Gas, Lights 1400 Double Post Cards Truck Insurance Office Supplies Principal & Interest G 0 Bond Paint Paint, Shop Supplies Gasoline Oil, Acid Back Room Office Backhoe, Truck, Sand Cement, Back Room Office Water Appropriation Fee 15 Month Water Analysis 1989 Membership Dues December Locations Window, Back Room Office Files, Adding Tape Utility Worker Ad 1988 Audit, Partial Charts Bellhangers Samples, Teflon Liquifram Uniforms 1" Meters, Fittings Pressure Valves, Fittings $ 1,414.56 69.00 1,180.81 200 .00 100 .00 534.46 282.33 5.05 2,935.27 420.00 1,718.33 23 .33 '77 4,070.41 53.68 201.46 138.26 32.69 842.99 1,714.47 280.00 350.00 399.77 59.00 126.54 128.00 51.37 29.64 605.00 278.92 82.66 157.05 72.80 7,993.23 675.31 $40,670.89 19,000.00 $59,670.89 Investment MM Passbook @ 6.5% There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota March 9, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 9, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the February 9, 1989 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,121 was approved for payment. RESOLUTION NO. 1,122 Commissioner Jewell offered the following resolution and moved it's adoption: Whereas, the leaving of our employee of long standing, Sherman Danielson from his position as yard maintenance of the Board of Water Commissioners, presents a suitable opportunity for expressing our appreciation to him as a most faithful and courteous public servant and the respect as a private citizen; therefore be it Resolved, that the thanks of this meeting and the community are due Sherman Danielson for the able and efficient manner that he has served the department during his more than 14 years of service, and that we sincerely regret his leaving our employ. Resolved, that he carries with him the affection and best wishes of the great number of friends he has made during these many years. Resolved, that members of the Board of Water Commissioners and also fellow employees regard his leaving as a loss to them, and trust that his future may be as bright and prosperous as can be desired. Resolved, that the resolution adopted on this occasion be transmitted to Sherman Danielson and spread upon the minutes of this meeting. BOARD OF WATER COMMISSIONERS Dated: March 9, 1989 Morrie Andrewsen President Don Jahnke Vice - President John Jewell Member On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the annual report for 1988 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. A request for City water service from Lawrence Rumpf, 2009 North Lake Street was approved if Rumpf wants to spend the estimated $10,000.00 for service. Water Department staff will contact Rumpf with either of (2) alternatives for water service. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Dick Moore of S.E.H.Inc. is hereby authorized to prepare and advertise revised plans and specifications for the McKusick Spring, artesian pipe replacement. Bid opening will be held April 11, 1989 at 3:00 P.M. at the office of the Board of Water Commissioners. The Board will consider bids at the April 13, 1989 meeting. After discussion, Board members agreed to attend the City Council meeting, March 21st in regard to Joseph A. Lee's request of an easement release of property, along Brown's Creek. After discussion, the Board agreed to have a special meeting March 21, 1989 at 4:00 P.M. with union representatives Tim Conners and Jim Tholen. Manager McKean advised the Board, Ordinance No. 695 of the City of Stillwater addresses the issue of providing medical and hospital coverage to retirees only if hired prior to December 31, 1988. This policy is consistent with the Board's policy involving the recent hiring of of Tom Corman. Jiscussion followed, in regard to present employee's medical and hospital coverage upon retirement. A medi -care supplement was discussed, whether benefits are the same, etc. It was decided more information will be needed and discussions will follow with city staff and Council. The Board however, reiterated their commitment to provide coverage for retirees, hired prior to December 31, 1988. As a matter of record, the following items were discussed, with no action taken: 1. Demolition of the Mulberry Street Tank will be considered. 2. Water static and pumping levels over the last three (3) years were distributed. The trend seems to be a lower water table. 3. The accounts receivable balance as of February 28, 1989 was $25,067.45. This figure is $4,200.00 less than last year. RESOLUTION NO. 1,121 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: ray Roll No. 2044 Salaries, Labor Feb 1 -15 ?9 $ 4,613.58 4,102.04 Pay Roll No. 2045 Salaries, Labor Feb 16- 28'89 First National Bank, Stillwater W T Federal for Feb'89 Commissioner of Revenue W T State for Feb'89 First National Bank, Soc Sec Contrib Fund FICA Dues for Feb'89 State Treasurer PERA Dues for Feb'89 Financial Secretary, Local #49 Dues for March'89 Blue Cross & Blue Shield of Minnesota Premium for March'89 State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Account, Ronald A Anderson Account, James E McKnight Sales Tax for Feb'89 Phone Service & Telemeter Circuits $ 1,867.52 787.42 1,568.08 1,384.37 69.00 1,180.81 200.00 100.00 341.64 278.95 Northern States Power Company Power, Gas, Lights 2,978.57 MII Life Inc Premium, Term Life Insurance 81.00 The Croixside Press February Printing 210.40 Stillwater Book & Stationery Co Inc Office Supplies 70.55 City of Stillwater Principal & Interest G 0 Bond'77 4,070.41 Thompson Hardware Company Paint & Supplies 315.99 Tom Thumb Market Gasoline 136.35 Valley Auto Supply Inc Lantern Batteries 27.88 Arrow Building enter Hardboard & Re -Bar 14.21 Miller Excavating Inc Backhoe & Truck 1 Job 713.00 Gopher State One`' -Call Inc January Locations 75.00 Cleveland Cotton Products Hand Cleaner 63.69 Zack's Industrial Supplies Street Brooms 43.23 Graphic Controls Ink Markers 91.07 Lakeland Engineering Equipment Company 3 -way Solenoid Valve 214.11 Layne- Minnesota Company Well /Pump Inspections 140.00 Greeder Electric Company Wire Shop Office & Pump Controls 646.50 Simonet Furniture & Carpet Company Desk Chair & Carpet Shop Office 399.50 Stillwater Motor Company Grease & Oil 3 Trucks 57.35 S.E.Hr Inc Base Map Updates 344.42 Feed Rite Controls Inc Samples, Acid, Chlorine 1,097.34 Leef Bros Inc Uniforms 101.05 Water Products Company Pipe Fittings & Meter Parts 649.95 Goodin Company Pipe Clamps 64.91 $29,099.89 There being no further business, on motion, meeitng adjourned.`�.0it1 i: „A Attest: Secretary Stillwater Minnesota March 21, 1989 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, March 21, 1989 at 4:30 P.M. All Commissioners were present. President Andrewsen presiding. Also present were Tim Conners and James Tholen. The purpose of this meeting was to pursue negotiations with the union. Items discussed, included the Board's earlier offer of a 1% increase $.14 per hour, and a 2% lump sum payment based on 2080 hours for 1989. The unions counter - proposal is 3% for 1989, 4% for 1990 and 5% for 1991. These percentages convert to $.42, $.58, and $.76 respectively, based on Maintenance Man I's current wage of $14.12 per hour. Also discussed was the addition of a Utility Classification which the Board has purposed.The union response seems to be any duplication of job descriptions, will put the utility classification in a higher wage bracket. Correspondence will continue, but at this time no further discussions are scheduled. 'There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota April 5, 1989 Special Meeting: A special meeting of the Board of Water Commissioners was held on Wednesday, April 5, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. The concensus of the Board was to offer the union $.21 per hour on the Water Maintenance I classification, plus 11/2% lump sum payment on 2080 base hours for the year, 1989. /2 ARTICLE IX Section 2. New employees, shall be hired at $.30 per hour less than Utility Man III, and $1.00 per hour less than Jr. Water Maintenance Man III, until their successful conclusion of six (6) month probationery period. Section 5. Employees who are required to work at a higher classification shall receive the rate of pay of the lowest maintenance classification for the hours assigned to the higher classification. (Water Maintenance Man I is the highest classification.) The Board further stated, that anyone in the Utility classification would not work week -end duty until fully qualified by the Supervisor. of Distribution. The Board will notify the union, that next year's Water Maintenance classification II & III will not neccessarily receive the same increase as Water Maintenance I. There being no further business, on motion, meeting adjourned.' Attest: Secretary Stillwater, Minnesota April 13, 1989 ti Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 13, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald Anderson and Dick Moore of S.E.H. Inc. The minutes of the March 9, 1989 regular meeting and the March 21, 1989 and April 5, 1989 special meetings were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,123 was approved for payment. Dick Moore advised the Board two (2) bids were received for the McKusick Spring Artesian overflow pipe replacement. EJM Pipe Services bid was $99,060.00 on the base and $100,045.00 for thr alternate, and J.P. Norex , Inc.'s bid was $80,196.00 on the base and $71,100.00 for the alternate. The base bid included approximately 290' of jacking the carrier pipe and the alternate bid was approximately 160'. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", the low alternate bid of $71,100.00 of J.P. Norex, Inc. was accepted. The Board requsted a start up date of mid -May and completion in about two (2) weeks. Dick Moore further advised the Board that P.D.M. Hydrostorage have inspected our Tower Drive Tank and will report to their superiors of its condition. Questions still remain, if the necessary repairs will be made, when they will be made and how long it will take to complete. The Water Department staff has requested no repairs be made between early May and Labor Day, because of potential high water usage. The Board has concurred with this decision, but will look at any proposal made by P.D.M. Hydrostorage. Dick Moore also advised the Board, briefly of the status of the Downtown plan as it pertains to watermain. A suggested method of financing watermain replacement and extensions was a $675,000.00, 25 year, water revenue bond yielding $501,000.00 for the project. This method would effect an increase of $14.60 per year to every water bill city -wide. At this point only questions were raised, Board members and staff will continue to monitor the progress of various proposals. After discussion, the Board agreed to pay the Waste Management Service Charge as assessed, nine (9) improved property parcels at $23.70 each. The Board agreed to include a letter of protest with their payment. The Board further agreed to appeal, if charges increase dramatically in the years to come. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the creation of the position of Supervisor of Distribution was approved, effective immediately. The job description of this position will be scrutinized by the Board at the May 11th meeting. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the purchase of an electronic pipe detector was approved. The purchase price will be approximately $2,500.00. The Board also instructed Manager McKean to investigate either leasing or purchasing a copy machine. As a matter of record, the following items were discussed, with no action taken: 1. The Browns Creek request for an easement release was denied by the City Council March 21, 1989. 2. President Andrewsen advised the Board he is negotiating with steward, Jim Tholen on a regular basis. 3. First quarter budget copies were distributed. 4. Leak detection for system as budgeted will proceed within the next month. 5. Accounts receivable balance as of March 31, 1989 was $22,020.17. This figure is the same as last year. 6. President Andrewsen requested investigating various sites for a permanent and more conducive board room. 7. Manager McKean will prepare a plan for consideration of a staggered billing program in the next few months. RESOLUTION NO. 1,123 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2046 Pay Roll No. 2047 First National Bank,Stillwater Commissioner of Revenue First National Bank Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater The Croixside Press City of Stillwater Thompson Hardware Company Hardware Hank Stillwater 76 Station Valley Auto Supply Inc Arrow Building Center Miller Excavating Inc Triangle Engineering Inc Gopher State One Call Stillwater Clinic Gazette Chapin Publishing Company SEH Inc Truck Utilities Manufacturing Company St Croix Outfitters Viking Electric Supply Maguire Iron Inc Feed Rite Controls Inc Leef Bros Inc Water Products Company Salaries, Labor March 1 -15'89 Salaries, Labor March 16- 31'89 W T Federal for March'89 W T State for March'89 FICA Dees for March'89 PERA Dues for March'89 Dues for April'89 Premium for April'89 Account, Ronald A Anderson Account, James McKnight Sales Tax March'89 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense 1000 Plain & 500 Window Envelopes Printing Principal & Interest G 0 Bond'77 Shop Supplies Shovel Gasoline Oil Shop Supplies Backhoe, Truck Sand 2 Jobs Leak Location Location Requests Physical, Tom Corman Advertising, McKusick Spring Pipe Advertising, McKusick Spring Pipe Base Map Update Snow Plow Blade Boots Meter Supplies 2 Relief Valves Samples, Container Charge Uniforms Meters, Hydrant Parts There being no further business, on motion, meeting adjourned. Attest: Sep "cretary $ 4,980.60 5,342.08 2,112.29 901.47 1,930.30 1,559.57 69.00 1,256.17 200.00 150.00 278.64 388.90 3,002.29 472.69 394.80 125.00 4,070.41 44.02 17.89 288.94 19.24 4.00 1,989.50 300.00 75.00 35.00 26.28 136.80 70.97 75.00 95.00 57.12 450.00 125.00 131.15 8,540.30 $39,715.42 /0 Stillwater, Minnesota May 11, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 11, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the April 13, 1989 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,124 was approved for payment. Two (2) bids received to demolish the Mulberry Street Tank were Watertower Demolition Company for $6,400.00 and Gordon Iron & Metal Comapny Inc., for $14,500.00. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the low bid of $6,400.00 from Watertower Demolition Company is hereby accepted, with demolition to begin after July 1, 1989. On motion of Com missioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the final draft with employees union, Local #49 is accepted as written for 1989. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Ronald A. Anderson is named Supervisor of Distribution, effective January 1, 1989. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", James McKnight's salary will he increased $.25 per hour, plus a lump -sum payment of $.17 per hour, 2080 hours, effective January 1, 1989. McKnight's salary for 1989 will be $2,179.34 per month. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Dennis McKean's salary for 1989 will be increased $97.50 per month. McKean's salary for 1989 will be $2,883.50 per month. As a matter of record, the following items were discussed, with no action taken: 1. Artesian pipe replacement is scheduled to begin May 15th. 2. Accounts receivable as of April 30, 1989 was $38,723.57. This figure is $2,200.00 less than last year. 3. May 8th mailed 228 shut -off notices of over $17,800.00. 4. A letter to Mayor Abrahamson requesting Don Jahnke's re- appointment will be mailed. 5. Manager McKean is checking out a copy machine, will have a demonstrator for a few days. 6. Various reports of projects was given by Ronald Anderson. 7. A letter and resolution opposing proposed EPA guidelines for lead testing and application in its present form will be mailed to Congressmen Gerry Sikorski. RESOLUTION NO. 1,124 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2048 Pay Roll No. 2049 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc Sec Contrib Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater MII Life, Inc. Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Company Salaries, Labor Apr 1 -15'89 Salaries Labor Apr 16 -30'89 W.T. Federal for Apr'89 W.T. State for Apr'89 FICA dues for Apr'89 PERA dues for Apr'89 Dues for May'89 Premium for May'89 Account, Ronald A Anderson Account, James E McKnight Sales Tax for Apr'89 Phone Service, Telemeter Circuits Power, Gas, Lights 1400 Dbl & 8000 Sgl Post Cards Group Life Premium Office Supplies Principal & Interest G 0 Bond'77 Shop Supplies $ 4,840.00 4,644.96 1,957.51 817.83 1,752.40 1,456.23 69.00 1,256.19 200.00 150.00 541.42 279.99 3,010.34 1,620.00 113.40 41.53 4,070.41 151.47 /a 7 Erickson Post Inc. Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktoppping Jim Weber Inc. Triangle Engineering Inc. Gopher State One -Call Inc. Midway Typewriter Inc. Airsignal Inc. R.H. Stafforld Washington Cty Auditor /Treas Del's Stillwater Sales & Service Bliss Plumbing & Heating Fox Valley Sysytems Inc. Viking Electric Supply Greeder Electric SEH Inc. Feed -Rite Controls Inc Leef Bros Inc. Water Products Company Goodin Company Norwest Bank Gasoline $ 248.30 Shop Supplies 17.78 Backhoe, Truck & Fill 3 Jobs 1,255.00 Blacktop 5 Jobs 1,995.00 Cement, Chestnut St 400.00 Leak Location, 7055 Mid Oaks Ave 300.00 March Locations 60.00 Service Call 54.75 Yearly Service 53.46 Waste Management Service Charge 213.30 Blade, Lawnmower 17.95 Floor Plates 14.16 Paint, Marking 59.58 Bellhangers 162.60 Wire Chlorine Pump, 4th St 80.00 Plans & Specs Artesian Pipe Replace 715.17 Acid, Chlorine, Pump Repair Uniforms Hydrants, Valves, Clamps Water Lids, Galv Pipe M.M. Passbook @ 7.75% There being no further business, on motion, meeting adjourned. Attest: 1,630.19 87.90 5,510.88 462.28 40,310.98 10,000.00 $50,310.98 Secretary Stillwater, Minnesota June 1, 1989 Special Meeting: A special meeting of the Board of Water Commissioners was held on June 1, 1989 at 3:00 P.M. All Commissioners were present. President Andrewsen presiding. Also present were Dick Moore and Tim Moore of SEH Inc. and Ronald Anderson. This meeting was held expressly to answer a request of an additional $16,430.50 from J.P. Norex. Inc. for watermain replacement for Well #kl overflow, because of days lost when 24" casing hit base of tunnel. After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", an additional $10,000.00 to J.P. Norex, Inc. is authorized based on the low bid. There being no further business, on motion, meeting adjourned. G� %yam' iij�� Attest: ecretary Stillwater, Minnesota June 8, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday June 8, 1989 at 7:00 A. M. All Commissioners were present. President Andrewsen presiding. Also present were Pat Minger of J.P. Norex Inc. and Ronald Anderson. The minutes of the May 11, 1989 regular meeting and the June 1, 1989 special meeting were read and approved as written. RESOLUTION NO. 1,125 OPPOSING PROPOSED NEW EPA RULES FOR LEAD AND COPPER Commissioner Jewell offered the following resolution and moved it's adoption, WHEREAS, The City of Stillwater, Mn. has a population of 13,256, WHEREAS, The municipal water system is supplied by wells from the Jordan • acquifer WHEREAS, The municipal water system meets all federal and state standards for potable water, WHEREAS, Proposed EPA rules mandate certain testing and PH requirements in municipal water systems, WHEREAS, The proposed rules will place an unnecessary financial burden on the users of the system by requiring costly installation of a treatment system, WHEREAS, The chemical supply and maintenance of the required treatment system will be a continuing financial burden, WHEREAS, The required testing procedures are too complex, NOW, THEREFORE, BE IT RESOLVED, That the Board of Water Commissioners of the City of Stillwater respectfully requests that the Congress of the United States ammend the proposed rules requiring a pH factor of 8 or over and further requests the sampling methods as required be changed to allow for a less complex and simplified method of testing for lead in the water system. Commissioner Jahnke, duly seconded the motion, and upon vote being taken thereon, all present voting in favor thereof, and none voting against same, whereupon said resolution was declared duly passed and adopted, and was signed by the President whose signature was attested by the Secretary. Attest: tiz�,tr) '��,_ Secretary President On moLLu. issionet .,annke, duly seconded by Commissioner Jewell, aff vzr� }�rd "Aye ", Resolution No. 1,126 was approved for payment. The matter of implementing a proposed staggered billing program at this time does not seem feasible. Suggestions include being computerized, having all remote meters in place, having a continous cash flow problem and working out details with the City for sewer basis should be indicators of looking at proposal more closely. Pat Minger of J.P. Norex Inc. requested the Board reconsider his earlier request of $16,430.50 add -on because of downtime, i.e. May 26, 1989 letter. A June 1, 1989 special meeting addressed his request, at which time an additional $10,000.00 was authorized, bringing the total Artesian Pipe project to $81,100.00. However, after much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", an additional $2,500.00 is authorized to J.P. Norex Inc. This figure brings the total contract amount to J.P. Norex Inc., for the McKusick Spring Pipe Replacement to $83,600.00. After presenting this to Pat Minger, he accepted this offer on behalf of his company as a final amount. As a matter of record, the following items were discussed, with no action taken: 1. The July meeting will be held on the 13th as scheduled. 2. Manager McKean estimated Elizabeth Kraft, part -time office help, hours would not exceed 100 hours per billing period or 400 hours per year. 3. Distributed letter and maps in regard to property currently rented by the Lowell Inn. 4. Ronald Anderson gave a report of Artesian Pipe Replacement Project. 5. The Board is considering compiling a resume of individual qualifications of Board members to be presented to the City Council. 6. May 31, 1989 accounts receivable balance is $11,891.73. This figure is the lowest since this date in 1981. RESOLUITON NO. 1,126 Be resolved by the Board of Water Commissioners, of /2 9 the City of Stillwater, that the following bills be, and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2050 Pay Roll No. 2051 Pay Roll No. 2052 First National Bank Commissioner of Revenue First National Bank, Soc. Sec. Contrib. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit. Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company The Croixside Press City of Stillwater Thompson Hardware Company Hardware Hank Food -N -Fuel Inc. Valley Auto Supply Inc. .Arrow Building Center Miller Excavating Inc. Jim Weber Inc. Gopher State One Call Mogren Bros. Landscaping Kern - Anderson Rose Floral Abrahamson Nursureies Stillwater Motor Company McGladrey & Pullen Automatic Systems Service Company City of St Paul, Water Utility Greeder Eletric Company Minnesota Conway Fire & Safety St Croix Outfitters Blackburn Manufacturing Company SEA Inc. J.P. Norex Inc. Copy Duplicating Products Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor May 1 -15'89 Labor Jan 1 -May 15'89 (Back Pay & Lump Sum) Salaries, Labor May 16 -31'89 W.T. Federal for May'89 W.T. State for May'89 FICA dues for May'89 PERA dues for May'89 Dues for June'89 Premium for June'89 Account, Ronald A Anderson Account, James E McKnight Sales Tax May'89 Phone Service, Telemeter Circuits Power, Gas, Lights 3, May Printing Principal & Interest G 0 Bond'77 4, Shop Supplies Grass Seed & Supplies Gasoline Truck Parts Concrete Mix Backhoe, Truck, Fill 7 Jobs Sidewalk, Owen @ Laurel Location Requests Black Dirt, Laurel St & Hydrants Sod, Laurel St & Hydrants Flowers Plants Brakes, Ford Dump, Starter'83 Chev 1988 Audit 1, Maintenance Agreement, Controls Meter Repair Lights, Office & Wilkin St. Hip Boots Work Boots $ 5,586.08 1,571.40 5,272.06 2,426.29 1,036.74 2,171.10 1,916.52 69.00 1,256.18 200.00 150.00 306.73 293.50 244.39 204.40 070.41 153.06 88.35 390.05 17.28 17.39 1,504.25 1,400.00 150.00 232.00 672.50 56.60 43.92 646.09 685.00 825.00 129.64 391.80 92.25 65.00 Location Flags 58.52 Artesian Well Pipe Connection 316.34 1st Payment, Artesian Pipe 52,811.22 Copier 1,495.00 Chlorine Tablets, Parts 78.46 Uniforms 136.90 Line Tracer & Locator 2,500.00 Meters, Copper 11,023.61 Fittings 768.14 $107,523.17 There being no further business, on motion, meeting adjourned. r7 Attest: Secretary Stillwater, Minnesota July 13, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 13, 1989 at 7:00 A.M. Commissioners Jahnke and Jewell present. Commissioner Andrewsen absent. Vice - President Jahnke presiding. The minutes of the June 8, 1989 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,127 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Morrie Andrewsen as President and Don Jahnke as Vice - President of the Board of Water Commissioners effective July 1, 1989. The offices and appointments of the Board members now stand as follows: President Morrie Andrewsen Appointment expires June 30, 1991 Vice - President Don Jahnke Appointment expires June 30, 1992 Member John Jewell Appointment expires June 30, 1990 The Board instructed Manager McKean to proceed with the bidding process for a new /// 3 -stall garage at 204 North Third Street. The Board also instructed Manager McKean to obtain sealed bids for a new 2 ton pick -up truck. As a matter of record, the following items were discussed, with no action taken: 1. Second quarter budget copies were distributed. 2. June 30, 1989 accounts receivable balance is $10,117.37. This is the lowest figure since this date in 1981. 3. Touch -Read Open is tentatively set for September 7th. RESOLUTION NO, 1,127 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2053 Pay Roll No. 2054 (includes Cert. Cks.) First National Bank Commissioner of Revenue First National Bank Soc. Sec. Contrib. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shiled of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean,Secretary The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Company Hardware Hank Croix Oil Company Food N Fuel Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Still H2O Services Inc. M. J. Raleigh Trucking Inc. Gopher. State One Call Kern - Anderson Rose Floral & Greenhouse McGladrey & Pullen Hagen Systems Inc. Jack A. Goettsch Century Power Equipment Del's Sales & Service Fred's Tire Comapny Roettger Welding Inc. Minnesota Conway Fire & Safety Viking Electric Supply R. E. Mooney & Assc. Inc. J.P. Norex Inc. Feed Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Water Products Comapny Goodin Comapny Salaries, Labor June 1 -15'89 $ 5,108.46 Salaries, Labor June 16 -30'89 6,066.46 W.T. Federal for June'89 2,113.56 W.T. State for June'89 899.12 FICA dues for June'89 1,972.20 PERA dues for June'89 1,704.70 Dues for July'89 72.00 Premium for July'89 1,256.18 Account, Ronald A. Anderson 200.00 Account, James E. McKnight 150.00 Sales Tax for June'89 332.77 Phone Service, Telemeter Circuits 296.66 Power, Gas, Lights 4,178.22 Sundry Expense 459.86 Printing Billing Cards 249.00 Copy Paper & Supplies 76.45 Principal & Interest G 0 Bond'77 4,070.43 Misc. Shop Supplies 52.29 Batteries & Tape Measure 25.35 Gasoline 232.43 Gasoline 15.26 71 Oil 4.76 Sand Mix 10.48 Backhoe, Truck & Fill 3 Jobs 2,314.00 Assess. Expense, 815 S. 4th St., 1,100.00 Black Dirt, Laurel St. 111.00 May Location Requests 135.00 Sod 7.20 Plants 8.45 Final Audit 710.00 Annual Maintenance Agreement 1,012.30 Revise Misc. Posting Program 35.00 Lawnmower Repairs 58.95 Lawnmower Rrpairs 7.85 Tires & Tubes, Trench Box Trailer 54.00 Welding & Key 65.00 Hip Boots 92.25 Cable Ties 51.00 2 Way Solenoid Valve #8 Station 383.83 2nd & Final Payment,Artesian Pipe30,788.78 Samples, Chlorine & Acid 672.36 Uniforms 103.00 Chip Change, Air Monitor 88.22 Curb Stops, Corps, Hydrant Parts 1,631.90 Curb Boxes & Hydrant Wrenches 228.72 $69,205.45 There being no further business, on motion, meeting adjourned. Nea,41., Attest: Secretary /// Stillwater, Minnesota August 10, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 10, 1989 at 7:00A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the July 13, 1989 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye" Resolution No. 1,128 was approved for payment. Bids received for a 1990 - z ton pick -up, with a 1983 Chevrolet trade -in, are as follows: Stillwater Motor Stillwater Ford Rouston Motors $9,675.00 net, plus 4% increase for 1990 models. $10,060.00 net $9,829.20 net After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Rouston Motors, is awarded the low bid, of $9,829.20 for a 1990 z ton pick -up. After much discussion on what course of action to take regarding Tower Drive Tank repairs, i.e., A.E.C. Engineers report dated September 19, 1988, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Manager McKean was instructed to have repairs done, as needed, on an emergency basis, if necessary. Since December 1988, Manager McKean has been in contact with Len Newquist of SEH Inc., who has been trying to commit P.D.M. Inc., builders of the tank, to do necessary repairs, with little or no meaningful success. P.D.M. Inc. seems to maintain the tank is structurally sound, although broken welds and missing bolts seem to indicate otherwise. The Board feels sandblasting and repainting this tank is a priority item for 1990, so therefore are taking extrordinary measures at this time. After repairs, welding, etc. are completed this fall, the Board may consider appropriate legal action. Manager McKean will notify SEH Inc., who has agreed to inspect and log the needed repairs, without compensation, and City Attorney Magnuson of the Boards actions and possible intentions. In response to a letter received from Barney Brown, 303 N. Greeley St., requesting relief of water used, leak in house, during a period of time bills were estimated, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", account number 13 -335 will be credited $40.00, based on an annual increase of 40,000 gallons over the previous six (6) year average. Manager McKean was instructed to get a quotation for an additional radio unit for another truck. As a matter of record, the following items were discussed, with no action taken: 1. 1988 - audit reports were distributed. 2. 1925 Mulberry Street tank is now completely demolished and the area is cleared. 3.Ron Anderosn gave a report of various projects and their stages of completion. 4. Accounts receivable balance as of July 31, 1989 was $41,121.93. This figure is $10,000.00 less than last year at this same time. 5. 60 shut -off notices were mailed amounting to over $6,700.00, August 7, 1989. RESOLUTION NO. 1,128 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2055 Salaries, Labor July 1 -15'89 Pay Roll Np. 2056 Salaries, Labor July 16 -31'89 First National Bank, Stillwater W.T. Federal for July'89 Commissioner of Revenue W.T. State for July'89 First National Bank Soc.Sec.Contrib. Fund FICA dues for July'89 State Treasurer PERA dues for July'89 Financial Secretary, Local #49 Dues for August'89 Blue Cross & Blue Shield of Minnesota Premium for August'89 $ 5,244.13 5,240.82 2,101.36 898.15 1,924.62 1,627.73 72.00 1,256.18 //A State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Hardware Hank Tom Thumb Market Still H2O Inca Brochman Blacktopping Jim Weber Inc. Bryan Rock Products Inc. Gopher State One -Call Inc. Del's Sales & Service Greeder Electric D.F. Countryman Company Stillwater Motor Company Watertower Demolition Company SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. North Star Waterworks Products Water Products Company Goodin Company Account, Ronald A Anderson Account, James E McKnight Sales Tax, July'89 Phone Service, Telemeter Circuits Power, Gas, Lights 1300 Double Post Cards Office Supplies Principal & Interest G 0 Bond'77 Shop Supplies Shop Supplies Gasoline Backhoe, Truck & Fill Blacktop, 1 job Cement Sidewalk Limerock Location Requests Lawn Equipment Parts Labor, Station #8 Siding Clips Grease, Oil, Filter, 3 Trucks Mulberry St. Tank Removal Artesian Well Pipe Replacement Acid, Chlorine, Samples Uniforms Fittings Valves, Corps, Fittings Corp Adaptors, Fittings 200.00 150.00 731.48 303.32 5,250.13 390.00 36.44 4,070.41 124.09 14.92 289.88 440.00 150.00 200.00 16.15 67.50 10.89 120.00 21.35 62.25 6,400.00 345.57 1,321.74 82.40 76.85 793.40 337.55 $40,371.31 There being no further business, on motion, meeting adjourned )7 � � Attest: Secretary // Stillwater, Minnesota September 7, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 7, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Ronald Anderson and Jack Krongard. The minutes of the August 10, 1989 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,129 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", effective September 1, 1989, Thomas Corman is now a permanent employee in the Utility Man. III classification. Corman's wage will increase $.30 per hour to $7.81 per hour, as per current contract. Corman has successfully completed his six (6) month probationery period. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Manager McKean was instructed to purchase an additional mobile radio unit. Manager McKean reported that Roettger Welding will make needed welding repairs to Tower Drive Tank after October 15, 1989. This project will take about one (1) week to complete and may cost up to $10,000.00. It is being handled as a emergancy situation because of tank condition and season of the year. SEH Inc. will inspect this repair project. After much discussion, with Jack Krongard Construction, apparent low bidder of proposed 3 -stall garage, the Board tabled bid letting and possible change order until a later date. The Board instructed Manager McKean to draft a letter to Trinity Church and Ascension Church advising both of week -end parking problems, West side of our building, asking their help to alleviate this problem. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance August 31, 1989 was $27,389.04. 2. New pick -up ordered from Rouston Motors, to be delivered in October. 3. Entry door area and needed fascia area on building will be repaired. 4. Ron Anderson requested one or two employees attend one -day waterworks school this fall, and advised the Board of various projects. RESOLUTION NO. 1,129 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2057 Pay Roll No. 2058 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc. Sec. Contrib State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Auto - Owners Insurance Stillwater Insurance Agency MII Life Inc. The Croixside Press Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Company Hardware Hank Stillwater Union 76 Valley Auto Supply Inc. United Building Centers Miller Excavating Inc. Mogren Bros. Landscaping Anderson Sod Gopher State One -Call Gazette Stillwater Motor Company Cleveland Cotton Products R.E. Mooney & Associates SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Norwest Bank Salaries, Labor Aug 1 -15'89 Salaries, Labor Aug 16 -31'89 W.T. Federal for Aug'89 W.T. State for Aug'89 Fund FICA dues for Aug'89 PERA dues for Aug'89 Dues for Sept'89 Premium for Sept'89 Account, Ronald A. Anderson Account, James E. McKnight Aug'89 Sales Tax Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Automobile Renewal Semi -Ann. Umbrella, Crime, Gen, Marine, Comp. Life Insurance Premium Aug Printing Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Sewer Clamps and Fittings Gasoline Oil, Lubricant Felt Backhoe, Truck, Fill 3 -jobs Black Dirt Sod Location Requests Garage Bid Advertisement Brakes'83 Chev. Paper Towels Valve Parts @ #8 Services, Artesian Pipe Acid, Chlorine, Samples, Repair Uniforms Meters, Valves, Fittings Bits, Valves, Fittings Money- Market Passbook There being no further business, on motion, meeting adjourned. (-A1771 Attest: Se retary Stillwater, Minnesota September 13, 1989 $ 5,097.93 5,417.00 2,128.49 900.60 1,867.04 1,722.10 72.00 1,288.91 200.00 150.00 538.29 296.81 5,154.14 343.50 1,617.24 13,983.00 97.20 107.00 17.92 4,070.41 66.07 59.74 392.49 73.76 28.50 1,444.00 34.50 10.80 112.50 18.28 93.90 315.84 150.08 3,940.37 932.76 82.40 2,708.42 662.74 $56,196.73 24,000.00 $80,196.73 Special Meeting: A special meeting of the Board of Water Commissioners was held on Wednesday, September 13, 1989 at 8:30 A.M. All Commissioners were present. President Andrewsen presiding. The following bids received for proposed 3 -stall garage, opened August 29, 1989 are as follows: 1. Krongard Construction 2. Glen Johnson Construction 3. Ron Grave Landscaping 4. G.W.Olsen Construction 5. James Steele Construction Base Bid $19,600.00 22,591.00 24,750.00 36,000.00 36,800.00 Alternate #1 $20,383.00 23,491.00 25,300.00 38,000.00 38,775.00 Alternate #2 $19,060.00 22,291.00 24,400.00 35,000.00 36,075.00 After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Krongard Construction is awarded the Alternate #1 bid of $20,383.00 tp construct a 3 -stall garage. Included in this motion is authorization for Krongard Construction to proceed with construction based on Change Order #1 with addendum for an additional $3,800.00. The Board further requests the elimination of $300.00 for wiring and fixtures included in the bid. Therefore with additions and deletions the total revised contract is $23,883.00. The contractor must also upon execution of contract and change order signing provide the Board with a 100% performance bond of his bid and change order, along with a certificate of insurance, before construction may begin. Final payment will be made upon final inspection of the Board. There being no further business, on motion, meeting adjourned.i,Gi:! /`�� Attest: ecretar Stillwater, Minnesota October 12, 1989 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 12, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the September 7,, 1989 regular meeting and the September 13, 1989 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,130 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", revised Change Order No. (2) for an additional $1,051.00 was approved for the 3 -stall garage. This change order allows for a larger footing, extra digging for debris and 18 extra core fills in walls. This order brings total contract price to $24,934.00 for garage. On motion of Colimtissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a January 8, 1959 motion to rent the South 20 feet of Lot 8 and the North 6 feet of Lot 9, Block 19 of the Original Town now City of Stillwater, to the Lowell Inn is hereby recinded. The Board will relinquish any and all control of this property to the City of Stillwater. A request to assess an extra water service charge for Mrs. Laura Fay, 1215 South Third Street, Lot 15, Block 3,Churchiil and Nelson's 2nd Addition for $1,035.99 was tabled. Nile Kriesel, City Coordinator made the request, because this lot is questionable whether it is buildable, (50 feet x 135 feet), without a variance and also, how a potential buyer of this property would be aware of this assessment, if carried by the Water Department. However, the Board seemed receptive if these questions could be answered. The Board of Water Commissioners agreed they will proceed with repairs to Tower Drive Tank, without another structural engineers report of condition of tank. They furhter agreed to have the City Attorney not continue with any further action at this time with P.D.M. Inc. other than a previously writtem letter to P.D.M. Inc. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Superintendent of Distribution Anderson was instructed to purchase garage door openers for the 3 -stall garage. Also Superintendent of Distribution Anderson was instructed to purchase louvers for gable ends of garage. As a matter of record, the following items were discussed, with no action taken: 1. 3rd quarter budget copies were distributed. 2. Notice from Local #49 union to negotiate. 3. Advised of a 43 increase in monthly telemetering circuit charges, from $90.80 to $129.92 per month. 4. Accounts receivable balance as of September 30, 1989 was $26,357.63. This figure is $4,800.00 higher than a year ago. 5. Next regular meeting date is Tuesday, November 7th. 6. Christmas Party is December 9th at the Elmo Inn. /75 RESOLUTION NO. 1,130 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn an the Treasurer for several amounts viz: Pay Roll No. 2059 Pay Roll No. 2060 First National Bank, Stillwater Commissioner of Revenue First National Bank, Soc. Sec. Contrib. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKet, Secretary The Croixside Press Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Inc. Hardware Hank Erickson Post Inc. Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Viking Electric Supply St Croix Outfitters Norman Kollander Stillwater Motor Company David T. Magnuson, City Attorney Motorola Inc. Krongard Construction Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor Sept 1 -15'89 Salaries, Labor Sept 16 -30'89 W.T. Federal for Sept'89 W.T..State for Sept'89 FICA dues for Sept'89 PERA dues for Sept'89 Dues for Oct'89 Premium for Oct'89 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax Sept'89 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Ekpense Sept Printing Office Supplies Principal & Interest G.O. Bond'77 Paint, Shop Supplies 2 Lock Sets Gasoline Pine & Flashing Assess. 1010 S. Holcombe & 1 Job Blacktop 3 Jobs Location Requests Bellhangers, Cable Ties Hats Oversize 2 Valves Brakes'88 Chev. Meeting - Tower Drive Tank Mobile Radio Payment #1, Garage Samples, Chlorine Meter Repair Uniforms Meters, Hydrant Ext., Fittings Plastci Pipe, Fittings There being no further business, on motion, meeting adjourned. % (// Attest: Secretary Stillwater, Minnesota November 7, 1989 $ 5,152.08 5,046.18 2,003.81 852.66 1,863.46 1,628.26 96.00 1,288.91 200.00 150.00 502.67 378.03 4,227.78 341.50 158.70 80.56 4,070.41 195.39 45.94 236.93 11.56 1,403.16 '900.00 97.50 332.86 72.00 54.75 185.28 80.00 452.18 8,278.87 539.11 82.40 8,140.78 269.66 $49,419.38 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 7, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the October 12, 1989 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a City request is granted to assess $1,035.99 fdr a water service stub -in for Mrs. Laura Fay, 1215 South Third Street, specifically Lot 15, Block 3, Churchill and Nelson's 2nd Addition. Any potential buyer of this property will be made aware of this deferred assessment through the appropriate realtor, which will be notified in writing by the Water Department. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell all voting "Aye ", Resolution No. 1,131 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a special request to carry -over a maximum of six (6) extra vacation days for James McKnight was granted. McKnight is planning an extended vacation in 1990. Manager McKean reported the 3 -stall garage is complete, with some minor exceptions. When these items are complete and with a successful Water Board inspection, final payment to Krongard Construction will be made. The Board instructed Manager McKean, to mail a copy of the invoice from Roettger / /X Welding to repair the Tower Drive Tank, to S.E.H. Inc. Manager McKean advised the Board of financing options the City is considering for the Downtown Renewal Plan. The City is considering T.I.F., Water Board, State, and City participation, as well as assessments. The primary goal of the Downtown Plan seems to be sewer reconstruction, as well as water services, if any particular street is to be reconstructed. There will be a public hearing in December that will address a range of questions, including costs and possible financing. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31y 1989 was $60,359.17. This figure is $5,000.00 less than last year. 2. 178 shut -off notices were mailed November 3rd of over $16,000.00. 3. A new gas heater for Wilkin Street Station has been ordered. RESOLUTION NO. 1,131 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2061 Salaries, Labor Oct 1 -15'89 R.H.Stafford Wash. Cty. Aud /Treas. Sales Tax Plates, Fees, 1990 GMC Pay Roll No. 2062 Salaries, Labor Oct 16 -31'89 Firstar, Stillwater Bank W.T. Federal for Oct'89 Commissioner of Revenue W.T. State fthr Oct'89 Firstar, Stillwater Bank Soc.Sec..Cont.}Fund FICA dues for Oct'89 State Treasurer PERA dues for 0ct'89 Financial Secretary, Local ¥49 Dues for Nov'89 Blue Cross & Blue Shield of Minnesota Premium for Nov'89 State Capitol Credit Union Account, Ronald A.' Anderson USCM Deferred Compensation Program Account, James E. McKnight Commissioner of Revenue Sales Tax for Oct'89 US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Insurance Agency City of Stillwater Thompson Hardware Inc. Hardware Hank Food -N -Fuel Inc. Valley Auto Supply Inc. Miller Excavating Inc. Gopher State One -Call David T. Magnuson, City Attorney Lakeland Engineering Equipment Company Cleveland Cotton Products Greeder Electric City of Stillwater Munitech Inc. Roettger Welding Inc. Rouston Motors Inc. Truck Utilities Mfg. Company Stillwater Sign Company Krongard Construction Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Comapny Goodin Company Norwest Bank Phone Service, Telemeter Circuits Power, Gas, Lights 8000 Sgl, 1200 Dbl Cds, 500 Env. Update, Gen. Liab., Wrk. Comp. Principal & Interest G.O. Bond'77 Shop Supplies Shop Supplies Gasoline Battery, Tailgate Guard Backhoe, Rock, 3 Jobs Location Requests Services Valve, #9 Towels Lamps & Ballast Water Service Charge, 1215 S. 3rd Meter Parts Repair Tower Drive Tank 1990 GMC Pick -Up Bedliner, 1990 Pick -Up Letter 1990 GMC Truck Final Payment, Garage Samples, Demurrage Charge Uniforms Corp, Hydrant Parts HTH Investment MM Passbook @ 6.83% There being no further business, on motion, meeting adjourned `GAu Attest: Secretary $ 5,046.09 614.75 5,497.96 2,172.18 913.03 1,898.00 1,725.03 96.00 1,288.91 200.00 150.00 828.04 532.11 2,419.87 1,692.00 2,547.00 4,070.41 59.17 56.97 301.24 48.83 439.23 135.00 80.00 156.94 99.22 137.00 1 035.99 24.55 9,000.00 9,829.20 220.00 170.00 16,655.13 230.00 108.50 487.49 129.24 $71,095.08 25,000.00 $96,095.08 // Stillwater, Minnesota December. 7, 1989 Regular Meeting: The .regular meeting of the Board of Water Commissioners was held on Thursday, December 7, 1989 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Leonard Newquist and Dick Moore of S.E.H. Inc. and Ronald Anderson. The minutes of the November 7, 1989 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,132 was approved for payment. The Board of Water Commissioners acknowledged receipt of a letter, dated November 13, 1989 from Union, Local #49, which contains proposals for 1990 and 1991. After discussion, the Board tabled this matter until at least the January meeting. Manager McKean explained a request from Nile Kriesel, City Administrator, to consider transfer of budgeting for hydrant replacement beginning in 1991, to the Water Department. Recent City budgets of hydrant replacement' has been $9,000.00 annually. After much discussion, the concensus of the Board was to not approve or disapprove of this request at this time. Dick Moore and Len Newquist responded verbally to S.E.H. Inc. letter, dated November 15, 1989, regarding reimbursement for Roettger Welding invoice of repairing Tower Drive Tank. Both Moore and Newquist were requested by the Board to consider responsibility by S.E.H. Inc., as well as P.D.M. Hydrostorage Inc. for apparent deficiencies in construction and inspection of this tank. The Board has decided not to pursue legal action, because of high projected legal fees to recoup these repair costs. The Board advised Moore and Newquist, they would bit receptive to any financial consideration now or in the future. Manager McKean presented preliminary copy of the 1990 budget. After discussion, with some revisions, the Board agreed a final copy would be considered for adoption at the next meeting. A proposal of $3,000.00 from A.E.C. Engineers to prepare specifications for sandblasting and painting Tower Drive Tank was not accepted. Manager McKean was instructed to get a proposal from S.E.H. Inc. before a final decision is made. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of November 30, 1989 was $29,334.83. This figure is $2,8000.00 higher than last year. 2. Manager McKean was advised by Chuck Thell, of McGladrey and Pullen, auditors, that the 1898 audit would cost $4,800.00, an increase of $1,800.00. 3. A Downtown Steering and Implementation Committee meeting November 30, 1989 resulted in a recommendation that water system repair or replacement only occur in streets where sewers need attention. Also discussed, was the possibility of sprinkler stub -ins installed jointly for small stores and businesses, along with about (15) hydrants and (25) main valves slated for replacement. Dick Moore, also coumiented on consideration of new watermain in certain areas. It is unclear at this point if new watermain would be assessed to benifitted property owners or whether it would be the Board's responsibility. RESOLUTION NO. 1,132 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2063 Pay Roll No. 2064 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Soc, Sec. Contrib. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary The Croixside Press Auto - Owners Insurance Company MII Life Inc. City of Stillwater Thompson Hardware Inc. Hardware Hank Croix Oil Company Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Mogren Bros. Anderson Sod Greeder Electric Specialty Contracting S.E.H. Inc. Gopher State One -Call May's Appliance Repair St Croix Outfitters Stillwater Motor Company Fox Valley Systems City of Stillwater Triangle Engineering Inc Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Norwest Bank Salaries, Labor Nov 1 -15'89 Salaries, Labor Nov 16-30'89 W.T. Federal for Nov'89 W.T. State for Nov'89 FICA Dues for Nov'89 PERA Dues for Nov'89 Dues for Dec'89 Premium for Dec'89 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for Nov'89 $ 5,248.76 5,262.11 2,124.05 900.07 1,878.28 1,718.09 96.00 1,288.91 200.00 150.00 348.14 Phone Service, Telemeter Circuits 401.46 Power, Gas, Lights 3,971.37 Sundry Expense 404.58 Nov Printing 144.10 1990 GMC truck Premium - Add. 35.51 Group Life Premium 97.20 Principal & Interest G.O.Bond'77 4,070.41 Shop Supplies 218.31 Fittings 15.13 Gasoline 291.87 Landscape Timbers, Garage 299.76 Backhoe, Truck, 4 Main Breaks 3,565.40 Blacktop, Garage Apron 900.00 Black Dirt, Garage 130.50 Sod, Garage 270.00 New Service, Garage 1,825.60 Garage Door Openers 853.00 Plans, Garage 250.00 Location Requests 117.50 Service Call, Wilkin Street 27.25 2 Pair Boots 190.00 Alignment 1988 Ford 78.00 Paint 59.58 LI #253, Third Street 3,000.00 Leak Survey 1,982.00 Acid, Chlorine, Samples, Pump 2,162.84 Uniforms 157.50 Meters, Clamps, Hydrant Parts Heater, Fittings Invest. 1 Year @ 7.8% 9,683.41 491.06 $54,907.75 20,000.00 $74,907.75 There being no further business, on motion, meeting adjourned., '},, G Attest: ecretary Stillwater, Minnesota January 11, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 11, 1990 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present were Jack Kollmer of AEC Engineers and Ronald Anderson. The minutes of the Decemebr 7, 1989 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting '\ "Aye ", Resolution No. 1,133 was approved for payment. The Board instructed Manager McKean to send a letter to the Union, Local x`49, explaining to them that the Board fully intends to negotiate the contract, hopefully by early March. Manager McKean was instructed to make further revisions in the proposed 1990 budget, before final approval is given. A proposal from AEC Engineers of $3,000.00 for preparing specifications and bid forms and $14,000.00 for inspection of painting Tower Drive Tank this year, was explained in detail by Jack Kollmer. Another proposal submitted by SEH Inc. of $1,810.00 for specifications and bid forms and $6,300.00 for inspection of painting the tank will be explained by Dick Moore in the near future. Until both sides can be heard by the Board, this matter will be tabled until a decision is made. /f On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", Elizabeth'Kraft's wage will increase $.50 per hour for 1990. Elizabeth Kraft's hourly wage will be $8.00 per hour for 1990. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Ronald Anderson is authorized:tro attend this years AWWA National Convention in Cinncinatti. Registration and expenses are authorized up to an amount of $1,000.00 for this convention. As a matter of record, the following items were discussed, with no action taken: 1. The final 1989 budget copies were distributed. 2. A refund of $9,000.00 from PDM Hydrostorage for tank repairs has been received. 3. The accounts receivable balance as of December 31, 1989 was $19,549.18. RESOLUTION NO. 1,133 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2065 Ronald A.Anderson Pay Roll No. 2066 Pay Roll No. 2067 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Soc Sec Cont Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications AT &T Northern States Power Company Postmaster, Stillwater The Croixside Press Stillwater Book & Stationery Company Inc. City of Stillwater Hardware Hank Store Tom Thumb Market Miller Excavating Inc. Tower Asphalt'Inc. Gopher State One -Call Inc. Bliss Plumbing & Heating Company Stillwater Plumbing & Heating Company Viking Industrial Center Lakes Gas Company Carlson Equipment Company Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor Dec- Nov'89'Long $ 8,650.12 Miscellaneous Expense 674.10 Salaries, Labor Dec 1 -15'89 5,582.64 Salaries, Labor Dec 16 -31'89 & SL 10,668.63 W.T. Federal for Dec'89 W.T. State for Dec'89 FICA dues for Dec'89 PERA dues for Dec'89 Dues for Jan'90' Premium for Jan'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for Dec'89 Phone Service & Telemeter Circuits Exchange Phone Power, Gas, Lights Envelopes & Double Post Cards Printing, Ledgers & Post Cards Various Office Supplies Principal & Interest G 0 Bond'77 Shop Supplies Gasoline Backhoe & Trucks 1 Job UPM Blacktop Mix, Myrtle St. November Location Requests 1603 Moringside Rd. Service Call 704 N. Owen St. Service Call Hard Hat Liners Gas Torch Valve 3 Asphalt Cutters Service'88 Chev. Samples, Chlorine, Acid Uniforms Clamps, Hydrant & Meter Parts Pipe Fittings & Brass Goods There being no further businees, on motion, meeting adjourned.�`� %� �//, Attest: Secretary Stillwater, Minnesota January 18, 1990 5,379.16 2,226.97 4,352.84 4,068.61 96.00 1,288.91 200.00 150.00 306.98 446.24 25.70 3,318.66 491.40 701.80 107.56 4,070.47 75.51 273.82 856.60 467.63 80.00 44.00 48.67 17.33 15.70 164.70 16.45 1,020.83 98.90 587.76 156.56 $56,731.25 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, January 18, 1990 at 12:Q9 P.M. Commissioners Jahnke and Andrewsen present. Commissioner Jewell absent. President Andrewsen presiding. Also present was Dick Moore of SEH Inc. Dick Moore explained his written proposals in detail for painting the Tower Drive Tank. SEH Inc. has proposed $1,810.00 for preparing specifications and bid forms, and $6,300.00 for inspection, including using Twin City Testing as part of tank inspection. Moore advised the Board that (39) hours of inspection were included in his proposal, plus at least (10) trips by Twin City Testing. /:a Concerns of the Board included all areas of tank be personally inspected, proper removal of dust after sandblasting, washing down the bowl before painting, oil removal after sandblasting, more on site inspection, etc. Dick Moore will contact the Board soon with answers to these concerns, before a decision is made by the Board. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", a proposal to centrally cool the entire office building and heat the proposed Board room for $3,957.00 from Hoffman Refrigeration was approved. There being no further business, on motion, meeting adjourned, ,1//L6/���/ Attest: pecretary Stillwater, Minnesota February 8, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 8, 1990 at 7:00 A.M. Commissioners Andrewsen and Jewell present. Commissioner Jahnke absent. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the January 11, 1990 regular meeting and the January 18, 1990 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,134 was approved for payment. On motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, both voting "Aye ", SEH Inc. is hereby authorized to prepare specifications and bidding services for sandblasting and painting Tower Drive tank for $1,810.00 . Bid opening is set at 3:00 P.M., March 6, 1990. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, both voting 'Aye ", the revised budget as presented is hereby adopted for 1990. When a full Board is assembled, a written counter - proposal will be presented to Union, Local #49, the intention at this point in time, will be at the March 8, 1990 meeting. Manager McKean's request of a 7.3% salary increase for 1990 and James McKnight's salary increase of 4.5% for 1990, was tabled at this time. Copies of the 1989 Financial Report have been distributed to the Board. Accounts receivable balance as of Janury 31, 1990 was $43,854.13. This figure is approximately $4,000.00 more than this time last year. Ronald Anderson requested that the Board make the entire building or portions thereof a non - smoking area. Ronald Anderson also requested direction as to what type of intercom system to purchase. Ronald Anderson also brought the Board up to date on various projects in progress. After some discussion, the Board will take the non - smoking isue Winder advisement and further asked for prices of various intercom systems. RESOLUTION NO. 1,134 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2068 Pay Roll No. 2069 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Still. Bank, Soc. Sec. Contri.d. Fd. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Caitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Salaries, Labor Jan 1 -15'90 Salaries, Labor Jan 16 -31'90 W.T. Federal for Jan'90 W.T. State for Jan'90 FICA dues for Jan'90 PERA dues for Jan'90 Dues for Feb'90 Premium for Feb'90 Account, Ronald A. Anderson Account , James E. McKnight Sales Tax for Jan'90 Phone Service, Telemeter Circuits $ 5,370.68 5,303.87 2,091.87 912.86 1,995.72 1,700.31 96.00 1,288.91 200.00 150.00 484.27 372.56 Northern States Power Company The Croixside Press Auto- Owners Insurance Company McGarry- Kearney Agency City of Stillwater Thompson Hardware Company Hardware Hank Store Stillwater Union 76 Valley Auto Supply Inc. Minnisota Department of Natural Resources American Water Works Association Gopher State One -Call Inc. Terry Giebler Greeder Electric Company May's Appliance Repair Stillwater Motor Company Viking Electric Supply Airsignal Inc. Hoffman Refrigeration & Heating Service Oak Construction Inc. Carlson Hardwood Flooring Feed -Rite Controls Inc. Leef Bros. Inc. Goodin Company Cosmopolitan State Bank Norwest Bank, Stillwater Power, Gas, Lights Printing Post Cards & Envelopes Premium 6 mos. Trucks Bond, Secretary, Clerk Principal & Interest G.O. Bond'77 Shop Supplies & Paint Drill Bits, Plbg & Shop Supplies Gasoline Batteries, Oil & Supplies 1989 Water Appropriation Fee Annual Dues & Research Contribution December Location Requests Louvers Tower Drive Tank, Pit Lights Repair Furnace, #9 Station Repairs (2) Trucks Cable Ties & Staples Exchange Beeper, Ann. Maint & Air Air Cond. & Heating, Board Room Ceiling Tile, Board Room Sand & Finish Floor & Steps Bd. Rm. Samples & Demurrage Chlorine Cyl. Uniforms Pipe Fittings & Brass Goods $ 3,560.21 188.80 1,745.06 100.00 3,900.41 330.67 231.32 261.39 126.73 675.00 539.00 61.00 128.00 81.00 37.25 88.90 62.45 305.48 3,888.56 850.00 1,091.20 194.00 87.90 971.32 $39,472.70 20,000.00 20,000.00 $79,472.70 Investment 1 year @ 7.85% Investment Money- Market Passbook There being no further business, on motion, meeting adjourned. Se retary Stillwater, Minnesota March 8, 1990 Attest: Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 8, 1990 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the February 8, 1990 regular meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,135 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", the annual report for 1989 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the vehicles and main office building of the Board of Water Commissioners is under a smoking ban. The exception to this motion is the office of the Board of Water Commissioners. A vacation time issue concerning James McKnight and denied by Manager McKean was not fully resolved by the Board. The concensus of the Board was to get further information and McKnight's schedule of days involved, before a decision will be made. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the low bid of Gannon's Auto Body of $2,217.53 was accepted to repair and paint the 1979 Ford Dump Truck. Two (2) other bids received were Jerry's Auto Detail for $2,374.44 and Stillwater Motor Company for $2,821.77. This acceptance is subject to a reasonable price to repair the front end, steering, of the 1979 Ford Truck. A proposed counter - proposal to Union members Local #49 was tabled. President Andrewsen will explain the situation to James Tholen, steward. Also tabled was a request to consider 1990 salaries for James McKnight and Dennis McKean. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was instructed to enroll Thomas Corman in a Basic Waterworks School, ten -week course, once a week at Woodbury City Hall, beginning April 2, 1990 for $92.50. Three (3) bids were received to sandblast and paint Tower Drive Tank. March 6, 1990 bid opening results were: Rainbow Inc. $162,332.00, Odland Protective Coatings, #184,900.00, and Tenyer Coatings, $196,000.00. After discussion, on motion of Commissioner Jahnke, duly seconded by Coiimiissioner Jewell, all voting "Aye ", all bids to paint Tower Drive Tank are hereby rejected. Manager McKean was instructed to discuss with Dick Moore of S.E.H. Inc. various options available to rebid painting the tank. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of February 28, 1990 was $29,776.58. This figure is $4,700.00 higher than last year. 2. Our after Christmas Party is January 19, 1991 at Tartan Park. 3. Ronald Anderson advised the Board of various projects in progress. RESOLUTION NO. 1,135 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2070 Pay Roll No. 2071 Firstar, Stillwater Bank Commissioner of Revenue Firstar,Stillwater Bank, Soc. Sec. Con. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Stillwater Book & Stationery Inc. MII Life, Inc. City of Stillwater Thompson Hardware Inc. Hardware Hank Erickson Post Inc. Arrow Building Center Gopher State One -Call Gazette Johnny's TV Fred's Tire McGladrey & Pullen Hoffman Refrigeration & Heating Home Decorating Center Stoltz Decorating Valley Glassworks Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor Feb 1 -15'90 $ 4,998.47 Salaries, Labor Feb 16 -28'90 4,721.34 W.T. Federal for Feb190 1,973.66 W.T. State for Feb'90 849.32 FICA dues for Feb'90 1,811.02 PERA dues for Feb'90 1,580.17 Dues for March'90 96.00 Premium for March'90 1,288.91 Account., Ronald A. Anderson 200.00 Account, James E. McKnight 150.00 Sales Tax for Feb'90 348.95 Phone Service, Telemeter Circuits 402.99 Power, Gas, Lights 3,069.76 Sundry Expense 300.99 Office Supplies 16.08 Group Life Premium 97.20 Principal & Interest G.O. Bond'77 3,900.41 Shop Supplies 283.01 Shop Supplies 119.44 Gasoline 183.44 Concrete Mix, Plywood 111.86 Location Requests 87.50 Ad, Tank Painting 23.99 Radio 49.95 Tire Repair 8.50 1989 Audit, Partial 1,140.00 Chimney Alteration & Flue 600.50 Blinds,Wallpaper, Board Room 1,043.90 Hanging Wallpaper, Board Room 560.00 Glass, Office and Board Room 664.32 Samples, Check Valve 276.10 Uniforms 82.40 Curb Stop, Meter Parts 376.26 Pressure Gauge 6.37 $31,422.81 There being no further business, on motion, meeting adjourned. Attest: S cretary Stillwater, Minnesota March 15, 1990 Special Meeting: A special meeting of the Board of Water Co�luiiissioners was held on Thursday, March 15, 1990 at 7:30 A.M. All Commissioners were present. President Andrewsen presiding. In response to Union proposal, i.e., letter dated November 13, 1989, the following counter - proposals were offered, see letter March 15, 1990. This letter, on file, will be mailed to Tim Conners, union representative and a copy to James Tholen, steward, L._ immediately. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Dennis McKean's salary for 1990 was increased $200.00 per month, effective January 1,1990. McKean's salary for 1990 will be $3,083.50 per month. More information, along with an updated job description will be needed before the Board will consider James McKnight's salary for 1990. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", S.E.H. Inc. is authorized to prepare revised specifications and bid forms for painting Tower Drive Tank for $935.00. Three (3) major items of revision are inside flute, spot grind and paint as needed, outside bowl and flute, power wash only, no sandblasting, spot grind and paint as needed, and also a more lenient time frame for completion. Bod opening will be May 8, 1990 at 3:00 P.M. and consideration for bid letting May 10, 1990. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota April 12, 1990 Regular Meeting: The regularrmeeting of the Board of Water Commissioners was held on Thursday, April 12, 1990 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the March 8, 1990 regular meeting and the March 15, 1990 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,136 was approved for payment. On Manager McKean's recommendation, on motion of Commissioner Jahnike, duly seconded by Commissioner Jewell, all voting "Aye ", job description as written for Office Clerk is hereby adopted and James E. McKnight is assigned to fill the afore mentioned position. McKnight's performance will be evaluated accordingly. Manager McKean advised the Board that vacation time issue, i.e., March 8, 1990 minutes has been resolved internally. James McKnight's salary increase request was tabled. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", the following counter - proposals are submitted to Local #49 union employees, 3.62% increase each year for 1990 and 1991, freeze Longevity Pay based on 1989 gross, for term of contract, and term of contract, two (2) years, 1990 and 1991. This proposal to union, Local #49 supercedes any earlier proposals made by the Board. This response by the Board was precluded by a verbal request b Tim Conners, union representative, April 10, 1990 of 4% each year for 1990 and 1991. Two (2) bids were received for a telephone /intercom system, AT &T Merlin Plus system for $2,988.90 and C.C.T. Inc. Comdial system for $1,308.00. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", C.C.T. Inc. was awarded the low bid of $1,308.00 for a phone /intercom system. Manager McKean advised the Board, that an earlier meeting with Engineer Dick Moore and Fire Cheif Gordy Seim produced an unofficial agreement to provide 750 feet of 12" watermain in Mulberry Street between (3rd and Main), if and when Downtown Plan, Phase I, takes effect. Also, other effected appurtenances involved in the Phase I, renewal plan include valves, old taps, etc., along with the watermain replacement will amount to an assessment of approximately $50,000.00. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of March 31, 1990 was $23,417.61. This figure is $1,300.00 higher than last year. 2. First quarter budget copies for 1990 were distributed and discussed. 3. Board members were advised that hospitalization coverage is not available. 4. Ron Anderson was instructed to obtain prices for enlarging West side, garage door in the warehouse. 5. Ron Anderson advised the Board that fencing the 3 -stall garage, North side, will proceed as soon as possible and further reported of various projects in progress. RESOLUTION NO. 1,136 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2072 Pay Roll No. 2073 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary The Croixside Press Stillwater Book & Stationery Company Inc. City of Stillwater Thompson Hardware Company Inc. Food -N -Fuel Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Chapin Publishing Company Action Rental Department of Labor & Industry C.E.D. R.L. Polk & Company Ronald A. Anderson McGladrey & Pullen R.H. Stafford, Auditor /Treasurer S &T Office Products Company Jack A. Goettsch Ideal Tool & Machine Company Lakeland Engineering Equipment Company Stillwater Motor Company Boyer Trucks Giebler Woodworking Carlson Hardwood Flooring Dayton's Commercial Interiors Greeder Electric Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor March 1 -15'90 Salaries, Labor March 16 -31'90 W.T. Federal for March'90 W.T. State for March'90 FICA dues for March'90 PERA dues for March'90 Dues for April'90 Premium for April'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for March'90 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Operating & Cash Registers Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Counter Top, Cabinet, Board Room Backhoe, Truck, Fill, 1 Job Location Requests Ad, Tank Painting Hammer Drill Rental Air Compressor Inspection City Directory AWWA National Convention Expenses 1989 Audit, Partial Waste Management Fees L3000 Ribbons L3000 Programs Machine Valve, Laurel Street Prelube Valve, #9 Service '79 Ford & '88 Chev Repair Front End '79 Ford Remodeling Entrance & Board Room Floors, Board Room Furniture, Board Room Wiring, Board Room Acid, Chlorine, Samples Uniforms Repair Gas Monitor Meters, Clamps, Brass Valve Box Fittings $ 5,039.13 5,674.08 2,233.94 944.21 2,049.02 1,711.11 96.00 1,288.91 200.00 150.00 273.03 403.96 2,901.85 497.88 325.00 36.27 3,900.41 150.76 242.55 366.75 566.50 55.00 162.45 50.00 20.00 64.00 1,000.00 1,120.00 213.30 36.00 150.00 40.00 107.29 153.12 343.06 1,494.00 392.00 1,550.95 1,747.80 854.04 103.00 500.46 8,329.59 232.45 $47,769.87 There being no furture business, on motion, meeting adjourned7zi_i!�1� Attest: Secretary Stillwater, Minnesota April 20, 1990 Special Meeting: A special meeting of the Board of Water Commissioners was held on Friday, April 20, 1990 at 8:30 A.M, All Commissioners were present. President Andrewsen presiding. Manager McKean asked for clarification of how Longevity Pay is to be based and for which time frame. After discussion, the concensus of the Board members was to have the time frame from January 1, 1989 - December 31, 1989 gross pay, less Longevity Pay check, as a basis, for Longevity Pay. Manager McKean was instructed to send a letter to Tim Conners, union representative, stating these clarifications. After discussion, on motion of Commissioner Jewell, duly seconded by Couuuissioner Jahnke, both voting "Aye ", one voting "Nay ", James E. McKnight's salary will be increased $66.00 per month, effective January 1, 1990. James E. McKnight's salary for 1990 will be $2,245.34 per month. Manager McKean was instructed to mail a letter to Mayor Abrahamson, requesting .lack Jewell's reappointment, as a Board member. There being no further business, on mot ion, meeting adjourned.`�:Y G�f — Attest: Secretary Stillwater, Minnesota May 10, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 10, 1990 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the April 12, 1990 regular meeting, as amended, excluding, (less Longevity Paycheck), and the April 20, 1990 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,137 was approved for payment. Four (4) bids were received and opened May 8, 1990, to paint the Tower Drive Tank. JMG Contracting $118,000.00, Tenyer Coatings $140,000.00, Odland Protective Coatings $124,750.00, and Allied Painting $63,000.00. Because, Engineer, Dick Moore has not been able to investigate bidders, the Board tabled bid letting at this point. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", persons requesting public information, list of names, will be required to pay $5.00 per copy, of only readily available names. This matter is based on City Attorney Magnuson's opinion of minimum disruption of office staff time. After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a penalty of $5.00 will be added to each account, that balance is not paid within 60 days of billing date. The 60 day penalty charge will be waived on repair bills, if predetermined payment schedule is followed. Discussion of warehouse /garage removal and /or renovation followed. Ron Anderson was instructed to prepare a site sketch for the June meeting. A determination will then be made whether to proceed with renovation and /or removal and rebuilding. After discussion, an odd -even sprinkling ban proposal was tabled. As a matter of record, the following items were discussed, with no action taken: 1. State Bureau of Mediation Services meeting with Union, Local #49 at City Hall, May 15, 1990 at 11:00 A.M. 2. Accounts receivable balance as of April 30, 1990 was $42,719.67. This figure is $4,000.00 higher than last year. 3. 201 shut -off notices were mailed May 7, 1990 of over $17,000.00. 4. Jack Jewell was reappointed to the Water Board. 5. Ron Anderson reported on low pressure problems from Laurel Street Reservior. RESOLUTION NO. 1,137 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: !k Pay Roll No. 2074 Gannon's Auto Body Pay Roll No. 2075 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Soc.Sec.Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Inc. Hardware Hank Croix Oil Company Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Les Ritter Ditching Gopher State One -Call McGladrey & Pullen Gazette Copy Duplicating Products SEH Inc. Stillwater Sign Company Stillwater Ford Inc. Greeder Electric Viking Electric Supply Inc. R.E. Mooney & Associates CCT Inc. American Flagpole & Flag Company Hooley's T.V. & Appliance Feed -Rite Cintrols Inc. Leef Bros. Inc. Water Products Comapny Goodin Company A Salaries, Labor April 1 -15'90 Repair and Paint '79 Ford Salaries, Labor April 16 -30'90 W.T. Federal for April'90 W.T. State for April'90 FICA dues for April'90 PERA dues for April'90 Dues for May'90 Premium for May'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for April'90 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Post Cards & Envelopes Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Shop Supplies Gasoline Counter Top Backhoe, Truck, Fill, 2 Jobs Blacktop, 5 Jobs Ditching, Nelson Street Location Requests Progress Billing'89 Audit Bids, Tank Painting Toner, Copy Machine Base Map Updtae, Tank Painting Specs Letter Office Door Brakes'88 Ford Outlet Board Room Bellhangers Valve Parts, Laurel Street Phone System Flagpole Refrigerator & Micro Wave Acid, Chlorine, Samples & Meter Uniforms Fittings, Clamp Pipe, Repair Covers There being no further business, on motion, meeting adjourned. "-7 "%/` / Attest: �/ l`� `� $ 5,156.37 2,217.53 5,265.46 2,152.63 921.36 1,975.26 1,675.13 96.00 1,288.91 200.00 150.00 522.76 403.18 2,925.92 392.56 1,643.40 42.51 3,900.41 267.30 130.93 264.12 55.80 1,194.40 2,122.00 235.00 65.00 1,050.00 23.99 39.00 2,441.94 174.00 62.15 45.30 277.86 184.01 1,308.00 300.00 409.00 1,267.14 87.90 939.65 203 .83 $44,077.71 Se retary Stillwater, Minnesota May 17,1990 Special Meeting: A special meeting cfthe Board of Water Commissioners was held on Thursday, May 17, 1990 at 10:00 A.M. Commissioners Jahnke and Jewell present. President Andrewsen absent. Vice - President Jahnke presiding. Four (4) bids were received and opened, May 8, 1990, to paint Tower Drive Tank, JMG Contracting $118,000.00, Tenyer Coatings $140,000.00, Odland Protective Coatings $124,750.00, and Allied Painting $63,000.00. Engineer, Dick Moore indicated a favorable report of investigation of the apparent low bidder, Allied Painting. Therefore, after discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the low bid of Allied Painting for $63,000.00 was accepted, to paint Tower Drive Tank. There being no further business, on motion, meeting adjourned. l%L' . eef.- Attest: Secretary Stillwater, Minnesota June 7, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 7, 1990 at 7:00 A.M. All Commissioners were present. Presdient Andrewsen presiding. Also present was Ronald Anderson. The minutes of the May 10, 1990 regular meeting and the May 17, 1990 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,138 was approved for payment. An ammended proposal, dated June 1, 1990, pertaining to revised language for Longevity Pay was aproved by the Board. Copies will be fowarded to Tim Conners, James Tholen and Ken Palmer, Mediator. Manager McKean requested the Board consider a rate increase to take effect in the next (6) to (9) months. McKean was instructed to prepare various options the Board may consider. A site sketch for a proposed warehouse /garage was presented to the Board by Ronald Anderson. After discussion, the Board approved the concept of demolishing the existing garage and rebuilding on generally the same site. Manager McKean was instructed to proceed with the necessary steps with City Building officials. Ronald Anderson explained in detail the pressure and flow problems on Downtown Lake System. Dick Moore has suggested we consider a computer mock -up of this system, which will pin -point problem areas. The Board instructed Manager McKean to proceed with a request of the City Council for a permanent well site on the S.W. corner of the Benson farm. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of May 31, 1990 was $17,304.36. This figure is $5,400.00 higher than one year ago. 2. Allied Painting received the tank painting contracts for Tower Drive Tank, May 18th. RESOLUTION NO. 1,138 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2076 Pay Roll No. 2077 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank, Soc.Sec.Contrib.Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company The Croixside Press Stillwater Book & Stationery Company Inc. MII Life, Inc. City of Stillwater Thompson Hardware Company Tom Thumb Markets Miller Excavating Inc. Jim Weber Inc. Brochman Blacktopping Gopher State One -Call Inc Chapin Publishing Company Jack A, Goettsch Mogren. Bros. Landscaping Abrahamson Nursuries Salaries, Labor May 1 -15'90 $ 5,223.16 Salaries, Labor May 16 -31'90 5,343.20 W.T. Federal for May'90 W.T. State for May'90 FICA dues for May'90 PERA dues for May'90 Dues for June'90 Premium for June '90 Account, Ronadl A, Anderson Account, James E. McKnight , Sales Tax for May'90 2,176.73, 949.51 1,994.20 1,704.03 96.00 1,288.91 200.00 150.00 356.23 Phone Service, Telemeter Circuits 411.76 Power, Gas, Lights 3,561.32 Ledgers, Meter Sheets 251.9a Flag Stand, Names Plates 176.01 Group Life Premium 97.20 Principal & Int. G.O. Bond'77 /3,900.41 Shop Supplies 279.40 Gasoline 282.46 Backhoe, Truck, Fill 986.00 Cement, Dock Cafe 425.00 Blacktop, 2 Jobs 854.00 Location Requests 97.50 Publish Bids, Tank Painting 159.60 L3000 Programs 225.00 Black Dirt 82.50 Bark 45.50 Rose Floral & Greenhouse St. Croix Outfitters Lake Elmo Laser Engraving Stillwater Motor Company Greeder Electric Century Power Equipment Del's Stillwater Outdoor Power Equipment Cleveland Cotton Products Keys Well Drilling Company SEH Inc. Midwest Fence & Manufacturing Company Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company There being no further business, on motion Attest: Flowers $ 50.06 Caps 10.00 Plaque, Board Room 175.00 Grease, Oil, Filter '90 GMC 22.10 Pump Repair #9, Flagpole Light 418.30 Lawnmower Parts 66.10 Trimmer Repair, Cover, Filter 102.03 Towels, Hand Cleaner 480.91 Pump Performance Check 175.00 Base Map Update 24.66 Fence, Garage 635.00 Samples, Chlorine Pump Repair 340.90 Uniforms 119.50 Hydrants, Valves, Boxes 5,020.01 12" Main Valves 2,191.21 $41,148.31 meeting adjourneds `0 ecretary Stillwater, Minnesota June 28, 1990 Special Meeting: A special meeting of the Board of Water Commissioners was held June 28, 1990 at 10:00 A.M. All Commissioners were present. President Andrewsen presiding. This meeting was held in conjunction with a continuation of mediation hearings with Union, Local #49. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", a 3.62% increase each year, for all classifications, with the exclusion of lump -sum payment paragraph, (page 4 of current contract) for 1990 and 1991 is approved, effective J.nuary 1, 1990. All prior proposals are null and void. When the contract is prepared and signed, back -pay payments will be made immediately. Also for the record the Board offered their best wishes to Commissioner Jewell in regard to his up- coming heart surgery. There being no further business, on motion, meeting adjourned. A ,64/V4 WL Attest: Secretary Stillwater, Minnesota July 12, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 12, 1990 at 7:00 A.M. Commissioners Jahnke and Andrewsen present. Commissioner Jewell absent. President Andrewsen presiding. The minutes of the June 7, 1990 regular meeting and the June 28, 1990 special meeting were read and approved as written. On motion of Commissioner Jahnke, duly seconded by Commissioner Andrewsen, both voting "Aye ", Resolution No. 1,139 was approved for payment. The re- organization of Board officers was tabled until a full Board is assembled. Manager McKean reported the Planning Commission gave verbal concept approval to demolishing the existing warehouse /garage and rebuilding a slightly larger structure on the same site. The Board agreed to proceed by obtaining plans and upon review, continue the process with the Planning Commission this fall. Manager McKean reported the Tower Drive Tank painting contracts have been signed by Allied Painting and should be ready for Board member signatures soon. The Board authorized proceeding with initial steps by hiring an architect to submit drawings for remodeling the office. The Board also authorized Manager McKean to initiate a process to purchase a computer. /A Accounts receivable and back -up record keeping are the main concerns at this time, but with the future ability of more capacity. The Board was presented with various options for a rate schedule increase. After review and discussion this matter was tabled until next month. As a matter of record, the following items were discussed, with no action taken: 1. A computer mock -up of the Downtown Water System is being undertaken by SEH Inc 2. June 27, 1990 letter to Mayor Abrahamson requesting consideration of property, on Benson Farm, for Well Site #10. 3. Distributed 2nd quarter budget copies. 4. Distributed 1989 Audit reports from McGladrey & Pullen. 5. Accounts receivable balance as of June 30, 1990 was $12,612.96. This figure is $2,500.00 over last years balance. RESOLUTION NO. 1,139 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2078 Pay Roll No. 2079 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank, Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary The Croixside Press Stillwater Book & Stationery Company City of Stillwater Thompson Hardware Inc. Erickson Post Inc. Arrow Building Center Miller Excavating Inc. Still H2O Services Inc. Jim Weber Inc. Action Rental Steven Erickson Gopher State One -Call Inc Mogren Bros. Inc. Stillwater Motor Company Hagen Sysytems Inc. SEH Inc. Systems Service Company Del's Stillwater Outdoor Power Equipment Viking Electric Supply Inc. Carlson Equipment Company Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor June 1 -15'90 Salaries, Labor June 16 -30'90 Includes Cert Ckecks W.T. Federal for June'90 W.T. State for June'90 Fund FICA dues for June'90 PERA dues for June'90 Dues for July'90 Premium for July'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for June'90 $ 5,409.85 5,874.35 2,102.19 910.36 2,063.46 1,785.87 96.00 1,288.91 200.00 150.00 377.34 Phone Service, Telemeter Circuits 337.35 Power, Gas, Lights 3,803.55 Sundry Expense 435.92 June Printing, Bills & Post Cards 730.70 Office Supplies 74.02 Principal & Interest G.O. Bond'77 3,900.43 Shop Supplies 131.79 Gasoline 251.71 Mortar, Treajed Wood 27.30 Backhoer Truck, Fill, 3 Jobs 1,005.00 Water Service Assess Hick & Maple 3,105.00 Sidewalk, Third @ Mulberry 280.00 Tiller Rental 28.00 Refund, Acct #18 -200 Location Requests Black Dirt Gr, Oil, Filter, Push Rods Maintenance Agreement L3000 6 m Specs, Rebid Tank Painting Repair Panel, Tower Drive Tank Lawnmower Repair, Trimmer Line Cable Ties Saw Blades Acid, Chlorine, Samples, Pump Uniforms Meters, Corps, Fittings Main Valves & Fittings 73.00 135.00 59.75 184.35 o. 506.16 935.00 578.25 105.55 55.00 58.13 1,040.23 82.40 8,361.83 1,958.23 $48,501.98 There being no further business, on motion, meeting adjourned. f. 1 i" S�cr Stillwater, Minnesota August 9, 1990 Attest: Regular Meeting: The regular meeting of the Board of Water Co mtissioners was held on Thursday, August 9, 1990 at 7:00 A.M. All Commissioners were present. President Andrewsen presiding. Also present was Ronald Anderson. The minutes of the July 12, 1990 regular meeting were read and approved as written. /3 On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Resolution No. 1,140 was approved for payment. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,141 is hereby adopted: Resolved by the Board of Water Commissioners, of the City of Stillwater, Minnesota, that effective on all water used after October 1, 1990, all customers billed quarterly shall pay the following rate: RESIDENTIAL RATE QUARTERLY Within City $11.00 minimum each quarter First 10,000 gallons per quarter @ $1.10 per /M, balance @ $1.10 per /M Outside City $15.40 minimum per quarter First 10,000 gallons per quarter @ $1.54 per /M, balance @ $1.54 per /M Also effective on all water used after December 1, 1990, all customers billed monthly shall pay the following rate: COMMERCIAL RATE MONTHLY Within City All @ $1.10 per /M Outside City All @ $1.54 per /M Dated: August 9, 1990 BOARD OF WATER COMMISSIONERS Morrie Andrewsen Donald Jahnke Jack Jewell President Vice - President Member After discussion, the matter of Board officer re- organization was tabled for another month. The tank painting contracts have been executed and Allied Painting will commence work on August 20, 1990. Computer hardware and software bids were discussed in detail. AmeriData's bid on hardware of $6,122.00 for IBM Model 65 with appurtances and $7,972.00 for IBM Model 80 with appurtances were detailed. Future concerns of networking, using the Model 80 as a server with two (2) Model 25's and appurtances would amount to approximately another $10,000.00. Banyon Data Systems bid of $4,385.00, 'plus optional Rockwell Interface was discussed. Concerns of easy -to -use menu's of software were raised. After much discussion, Manager McKean was instructed to further investigate, especially a software package. A request to place Thomas Gorman in the Utility II classiffication was denied by the Board at this time, upon recommendation of Manager McKean. The Board advised McKean, consideration of re- classification for Corman could be considered in the future. As a matter of record, the following items were discussed, with no action taken: 1. Clark Engler will present proposals of plan costs and feasibility at the September 13th meeting for a new warehouse /garage and office remodeling, /3/ 2. Accounts receivable balance as of July 31, 1990 was $36,344.34. This figure is $4,800.00 less than last year. 3. August 7th, 164 shut -off notices were mailed amounting to over $11,700.00. 4. Ronald Anderson advised the Board of brick re- facing on the office building, the status of the Downtown Computer Mock -Up Report, and various other projects in the City. RESOLUTION NO. 1,140 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants oreded drawn on the Treasurer for several amounts viz: Pay Roll No. 2080 Salaries, Labor Jan 1 - June 30 '90 (Back Pay) Pay Roll No. 2081 Salaries, Labor July 1'15'90 Pay Roll No. 2082 Salaries, Labor July 16 -31'90 Firstar, Stillwater Bank W.T. Federal for July'90 Commissioner of Revenue W.T. State for July'90 Firstar, Stillwater Bank Soc.Sec.Con Fund FICA dues for July'90 State Treasurer PERA dues for July'90 Financial Secretary, Local #49 Dues for August'90 Blue Cross & Blue Shield of Minnesota Premium for August'90 State Capitol Credit Union Account, Ronald A. Anderson USCM Deferred Compensation Program Account, James E. McKnight Commissioner of Revenue Sales Tax for July'90 US West Communications Phone Service, Telemeter Circuits Northern States Power Company Power, Gas, Lights Postmaster, Stillwater 1000 Double Post Cards Stillwater Book & Stationery Co. Inc. Office Supplies Auto - Owners Insurance Co. Truck Premium, 6 monthes City of Stillwater Principal & Interest G.O. Bond'77 Thompson Hardware Company Inc. Shop Supplies Food -N -Fuel Inc. Gasoline Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. McGlarey & Pullen Abrahamson Nursuries Rose Floral & Greenhouse Inc. Anderson Sod Mogren Bros. Landscaping Robert Winkler Viking Electric Supply Inc. Systems Service Company Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Norwest Bank Firstar, Stillwater Bank Backhoe, Truck, Fill, 2 Jobs Blacktop, Pine Tree Trail Location Requests 1989 Audit Bark Flowers, Jewell & Pump houses Sod Black Dirt Motor, Office Furnace Staples Service Agreement, Autocon Acid, Chlorine, Samples Uniforms Copper, Fittings Unions Money Market Passbook @ 6.54% Investment C.D. @ 7.7% There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota September 13, 1990 $ 1,698.74 5,184.34 5,878.90 2,426.36 1,053.09 2,318.46 2,029.38 96.00 1,288.91 200.00 150.00 777.84 333.42 4,239.79 300.00 43.60 1,745.10 3,900.41 152.11 285.27 1,311.11 248.00 137.50 1,425.00 65.00 96.00 5.40 50.00 119.45 7.45 825.00 701.10 82.40 1,356.11 33.55 $40,564.79 10,000.00 25,000.00 $75,564.79 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 13, 1990 at 7:00 A.M. Commissioners Jahnke and Jewell present. President Andrewsen absent. Vice - President Jahnke presiding. Also present was Ronald Anderson. The minutes of the August 9, 1990 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,142 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Don Jahnke as President and John Jewell as Vice - President of the Board of Water Commissioners effective Septemebr 15, 1990. The offices and appointments of the Board members now stand as follows: President Vice - President Member Don Jahnke John Jewell Morrie Andrewsen Appointment expires June 30, 1992 Appointment expires June 30, 1993 Appointment expires June 30, 1991 Manager McKean advised the Board, Clark Engler, architect, had withdrawn from consideration of preparing plans and specifications for proposed warehouse /garage and office remodeling. Engler's work load was his primary reason for not accepting at this time. After much discussion and consideration, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Banyon Data Systems bid of $4,380.00 for utility billing software with barcode and scanner ability, was accepted. Civic Systems bid of $2,920.00, less barcode scanner ability, was the other bid received. A decision on computer hardware was tabled, until other bids can be received and reviewed. Three (3) quotes to pull, inspect and re- install No. 8 pump were received, Keys Well Drilling, for $1,850.00, Layne- Minnesota Company, for $1,280.00 and McCarthy Well Company for $1,175.00. All three (3) quotes showed a wide variety of replacement part prices that may or may not be required to complete this project. After discussion, with known replacement parts needed, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Layne- Minnesota Company was awarded the bid. Pulling and repairing No. 8 pump will commence near the first of December. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Elizabeth Kraft will be reimbursed $35.00 for attending a computer ke=yboard class, sponsered by District #834. On motion of Commissioner Jewell, duly seconded by Commissioer Jahnke, both voting "Aye ", approximately 230 feet of 12" watermain is authorized during the Mulberry Street project. This watermain connection is needed in conjunction with the overall Downtown Water Study, to increase flow and pressure. As a matter or record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of August 31, 1990 was $16,182.32. This figure is the lowest figure since 1981. 2. Blue Cross premiums have increased $8.15 for single coverage and $21.84 for family coverage, effective September 1, 1990. 3. Ronald Anderson advised the Board of Tower Drive Tank painting progress, Downtown Water Study results and recommendations, Mulberry Street watermain connection, and the review meeting with Thomas Corman. RESOLUTION NO. 1,142 Be resolved by the Board of Water Coimuissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Postmaster, Stillwater 4500 Envelopes Pay Roll No. 2083 Salaries, Labor Aug 1 -15'90 Pay Roll No. 2084 Salaries, Labor Aug 16 -31'90 Firstar, Stillwater Bank W.T. Federal for Aug'90 Commissioner of Revenue W.T. State for Aug'90 Firstar, Stillwater Bank Soc.Sec.Cont.Fund FICA dues for Aug'90 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary PERA dues for Aug'90 Dues for Sept'90 Premium for Sept'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for Aug'90' Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense $ 1,187.40 5,270.60 5,654.46 2,249.32 978.58 2,019.02 1,783.78 96.00 1,430.71 200.00 150.00 507.05 333.42 4,542.45 287.60 The Croixside Press Stillwater Book & Stationery Company Inc. MII, Life Inc. Valley Agencies Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Croix Oil Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Brochman Blacktopping David Roettger Gopher State One -Call Inc. Jack A. Goettsch Del's Stillwater Outdoor Power Equipment Roettger Welding Inc. Century Power Equipment Abrahamson Nursuries John Heinlein Construction Inc. Allied Pianting Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Goodin Company Printing Meter Reads & Post Cards ;'$ 192.00 Ledger Books 9.70 Group Life Premium 97.20 Prop. Liab. Crime, Wrk.Comp. Umb. 15,949.00 Principal & Interest G.O. Bond'77 3,900.41 Paint & Shop Supplies 281.83 Sprayer, Weed -B -Gone 36.44 Gasoline 332.21 Floor Dry, Bat*rries, Headlight 52.45 Landscape Timbers 314.86 Asses. 517 W Oak & Leak Comm. St. 2,544.00 Blacktop 2 Jobs 811.00 Refund, Acct. #214756 51.00 Location Requests 125.00 L3000 Program Updates 200.00 Lawnmower 599.00 Welding Bars 17.00 Blower 202.40 Shrubs, 4th & Olive Sts. Brick Work, Office 1st Payment, Tank Painting 1,188.34 8,767.54 11,970.00 Water System Study & Tank Services 1,006.61 Acid, Chlorine, Samples Uniforms Locator & Monitor Repair Curb Boxes There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota October 11, 1990 953 .06 103.00 448.00 720.91 $77,563.35 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 11, 1990 at 7:00 A.M. Commissioners Jahnke and Jewell present. Commissioner Andrewsen is hospitalized and was absent. Also present were Ronald Anderson and Ronald & Laura Porcello. The minutes of the September 13, 1990 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,143 was approved for payment. Ronald & Laura Porcello, 221 Interlachen Way, complained of objectionable taste and odor in their water. This has been a continuous problem since December 1988. Because this house is currently on a 6" dead -end main with no hydrant and the homeowners usage is minimal, the chlorine residual is nil. Options of the Water Board are to deduct extra water usage, install a charcoal filter or install a hydrant for flushing. When this particular watermain is extended, we believe the problem will be eliminated. The Board tabled this matter until Manager McKean can get more information, also a coliform sample will be taken. After discussion, Commissioner Jewell will review all computer hardware bids and report his findings later. Manager McKean was instructed to contact Siegfried Construction and Hagstrom Builders for names of designers and architects in regard to warehouse /garage and office remodeling plans. After discussion, Ronald Anderson was given approval to move current bathrooms and enlarge the back office this winter. A claim from Mark Kraske, 402 North Fourth Street, i.e., letter dated September 18, 1990 was noted by the Board. This claim has been fowarded to our insurance carrier. Ronald Anderson advised the Board of recently installed Mulberry Street 12" watermain connection. Preliminary tests indicate the flow and pressure did not improve. Further testing will continue, including using the current pressure reducing valve for added fire flow. /Jr October 17th the Tower Drive Tank is expected to be filled and back in service. As a matter of record, the following items were discussed, with no action taken: 1. The 3rd quarter budget copies were distributed. 2. Accounts receivable balance September 30, 1990 was $19,675.32. This figure is the lowest since September 1987. RESOLUTION NO. 1,143 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2085 Pay Roll No. 2086 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank, Soc.Sec.Cont.Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company The Croixside Press Stillwater Book & Stationery Inc. Valley Agencies Inc. City of Stillwater Thompson Hardware Company Inc. Tom Thumb Food Markets Inc. Miller Excavating Inc. Brochman Blacktopping Ritzer Excavating Inc. Gopher State One -Call Inc. The Courier Mogren Bros. Inc. Abrahamson Nursuries St. Croix Ou *fitters Elizabeth Kraft Graphic Controls Fox Valley Systems Inc. Techniflow Corporation Fred's Tire Inc. Stillwater Motor Company Stillwater Ford Inc. Allied Painting Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor Sept. 1 -15'90 Salaries, Labor Setp. 16 -30'90 W.T. Federal for Sept.'90 W.T. State for Sept.'90 FICA dues for Sept.'90 PERA dues for Sept.'90 Dues for Oct.'90 Premium for Oct.'90 Account, Ronald A. Anderson Account, James E. McKnight Sales Tax for Sept.'90 Phone Service, Telemeter Circuits Power, Gas, Lights Printing Envelopes, Rate Cards Office Supplies Work Comp. Add. Premium Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Backhoe, Truck, Fill Blacktop Assessment, 218 W. Maple St. Location Requests Publish Resolution No. 1,141 Black Dirt Shrubs, Office Boots, Tholen & Curtis School, Computer Class Charts Marking Paint Pipeline Televising, Mulberry St. Tires '90 GMC Truck Grease, Oil, Filter, 2 Trucks Service & Trans. '88 Fird Tank Payment #2 Service, Tank Painting Acid, Chlorine, Samples Uniforms Corps, Stops Curb Box Rods, Fittings There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota November 6, 1990 $ 5,188.62 5,608.81 2,099.85 903.07 2,006.18 1,637.74 96.00 1,430.71 200.00 150.00 553.89 332.64 3,521.90 448.20 12.25 355.00 3,900.41 81.25 309.75 323 .00 1,120.00 2,625.00 105.00 15.40 .® 55.78 359.82 191.90 35.00 312.71 59.66 250.00 299.80 38.62 128.40 38,902.50 199.00 793.08 82.40 806.53 201.56 $75,741.43 €.44-1-td/7`,41-- Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, November 6, 1990 at 4:00 P.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, Dick Moore and Steve Russell. The minutes of the October 11, 1990 regular meeting were read and approved as written On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, all voting "Aye ", Resolution No. 1,144, (payable checks dated November 8, 1990) was approved for payment. After discussion, on motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, all voting "Aye ", Ronald Porcello, 221 Interlachen Way, Acct. x#'33 -735, is authorized to /run e 5 5,000 gals, per quarter, to alleviate> a taste and odor problem • at this addressdue to a dead -end watermain. This action will be in force at this address until such a time as the watermain is extended. The alternatives the Board considered were installing a hydrant for flushing, installing a charcoal filter and installing a carbon filter. The costs would be $1,200.00, $1,500.00 and $350.00 respectively. A letter will be sent to the Porcello's explaining the Board's action. On motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, all voting "Aye ", the low bid of $4,772.64 from CompuAdd was approved for computer hardware. Other bids received were PC Express, $4,985.00, Equity, $7,256.24, Compaq, $9,265.50, IBM Model 70, $8,662.32 and IBM Model 80, $8,434.00. Manager McKean advised the Board of requested preliminary 1991 budget items. The Board will study line items and consider the budget package at the next meeting. Manager McKean explained a meter price increase of $6.00 per meter effective January 1, 1991. Because this increase is more than can be achieved from interest on saving certificates of like amount, the 700 meters budgeted for 1991 will be invoiced and delivered this year, at the old price of $62.95 each. Dick Moore and Steve Russell advised the Board to consider replacing watermain on Main Street from Nelson to Elm, and on Myrtle Street from Second to Main, and on Myrtle Street from Water to the river, and install a loop of watermain from Mulberry @ Water, North to connect at Elm Street. The 8 ", 1600' watermain loop, (North End) is estimated at $45,000.00. Preliminary figures indicate Myrtle Street and Main Street watermain replacement, with 12 ", will cost $200,000.00. Questions still remain of financing either through T.I.F. funds, abutting or area assessment, Water Dept. assessment, State Aid, etc. This matter will be resolved in the coming months. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance October 31, 1990 was $43,680.64. This is the lowest figure for October since 1986. 2. Ronald Anderson reported on the completion of painting Tower Drive tank. Tank was put in service October 23, 1990. Ronald Anderson also advised the Board of main valve and hydrant replacement in conjunction with Downtown Renewal plan. Anderson further reported that November 15th, No. 8 pump will be pulled and reconditioned. 3. Directors and officers liability insurance application has been completed and mailed for consideration and a quotation of premium. 4. No word has been received from our insurance carrier, regarding claim of Mark Kraske, 402 North Fourth Street. 5. Manager McKean is still continuing efforts of locating architects regarding warehouse/ garage and office remodeling. RESOLUTION NO. 1,144 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2087 Pay Roll No. 2088 Firstar, Stillwater Bank Commissioner of Revenue Salaries, Labor Oct 1 -15'90 Salaries, Labor Oct 16 -31'90 W.T. Federal for Oct'90 W.T. State for Oct'90 $ 5,665.72 5,748.33 2,414.85 1,031.39 Firstar, Stillwater Bank Soc.Sec.Contrib.Fund FICA dues for Oct'90 2,103.36 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary PERA dues for Oct'90 1,869.21 Dues for Nov'90 96.00 Premium for Nov'90 1,430.71 Account, Roanld A. Anderson 200.00 Account, James E. McKnight 150.00 Sales Tax for Oct'90 867.69 Phone Service, Telemeter Circuits 333.15 Power, Gas, Lights 4,124.17 Sundry Expense 401.52 /4 Postmaster, Stillwater Stillwater Book & Stationery City of Stillwater Thompson Hardware Company Inc. Ace Hardware Erickson Post Inc. Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. Mogren Bros. Landscaping Anderson Sod Rose Floral & Greenhouse Norman Kollander Roettger Welding Inc. Rouston Motors Stillwater Ford Inc. Greeder Electric Reliable Appliance Repair Viking Electric Supply Inc. Graphic Controls Banyon Data Systems CompuAdd Superstore Allied Painting Inc. SEH Inc. Feed -Rite Controls Inc Leef Bros. Inc. Water Products Company Goodin Company 850 Double;Post Cards Company Inc. Office Supplies $ 255.00 64.84 Principal & Interest G 0 Bond'77 '3,900.41 Shop Supplies Gloves, Antifreeze Gasoline Battery, S -10 Chev Backhoe, Truck, Fill, 2 Jobs Blacktop, Marine Circle Location Requests Black Dirt Sod Flowers Oversize 4" Sleeves Weights Ford Truck, Misc. Welding Rotate Tires'90 GMC Repair Heat Control Outlet, Office Vacuum Cleaner Bags Cable Ties Charts Computer Software Computer Hardware Payment 3, Tank Painting Water Study & Tank Painting Acid, Chlorine Uniforms Meters, Valves, Fittings Clamp, Sleeve, Fittings 161.24 37.05 340.16 53.95 866.83 389.00 112.50 28.75 108.90 15.95 57.00 220.00 20.24 59.09 48.40 9.95 55.00 100.44 4,380.00 4,772.64 11,127.50 1,815.91 446.04 131.40 15,543.02 198.78 $71,756.09 There being no further business, on motion, meeting adjourned. * Attest: Se retary Stillwater, Minnesota December 13, 1990 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 13, 1990 at 1:00 P.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson. The minutes of the November 6, 1990 regular meeting *ere read and approved as written. On motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,145 was approved for payment. After much discussion, on motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, all voting "Aye ", the budget for 1991, as presented was adopted. After discussion, on motion of Commissioner Andrewsen, duly seconded by Commissioner Jewell, all voting "Aye ", the Board accepts the oversizing costs of watermain, (Downtown) for the estimated amount of $39,952.00. The City Council will be notified of the Boards acceptance for assessment. These monies will be drawn from the Boards Surplus Fund. The total estimated costs of watermain replacement, including oversizing is $240,000.00 for the Downtown Renewal Project. On motion of Commissioner Jewell, duly seconded by Commissioner Andrewsen, all voting "Aye ", Ray Raffel, architect, is authorized to prepare plans and specifications for a new warehouse /garage at the existing site, 204 North Third Street, for $2,000.00. These plans and specifications will be ordered immediately, but actual bid letting will not be authorized until at least mid -year, 1991. Manager McKean presented the Board with a preliminary print from Ground Development, of proposed platting for the Benson farm. A City park is proposed 700 feet East of existing test well site. Manager McKean will attend various meetings to ensure a site will be provided for a permanent well, in proposed park area. One (1) quote received from North Atlantic Casualty for $2,000.00, annual premium for Directors and Officers Liability (errors and omissions) insurance was noted. Board /17 consensus was to continue investigating carriers for this type of insurance. As a matter of record, the following items were discussed, with no action taken: 1. A soil sample, i.e. letter Twin City Testing, indicates a very corrosive soil exists in the Marine Circle area. The Water Department will continue monitoring problems with main breaks in.this area. 2. Accounts receivable balance as of November 30, 1990 was $17,904.79. This figure for November is the lowest since 1986. 3. Ronald Anderson reported on the completion of pulling and repairs for No. 8 pump. Ronald Anderson also reported No. 9 motor needs attention and will be pulled immediately. RESOLUTION NO. 1,145 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2089 Pay Roll No. 2090 Firstar, Stillwater Bank Commissioner of Revenue Salaries, Labor Nov 1-15'90 Salaries, Labor Nov 16 -30'90 W.T. Federal for Nov'90 W.T. State for Nov'90 Firstar, Stillwater Bank Soc.Sec.Cont.Fund FICA dues for Nov'90 State Treasurer PERA dues for Nov190 Financial Secretary, Local #49 Blue Cross and Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communicatons Northern States Power Company The Croixside Press Stillwater Book & Stationery Company Inc. MII, Life Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Food -N -Fuel Inc. Erickson Post Inc. Valley Auto Supply Inc. Miller Excavating Inc. Jim Weber Inc. Gopher State One -Call Inc. Banyon Data Systems Roettger Welding Inc. Specialty Contracting Viking Electric Supply Inc. Systems Service Company May's Appliance Repair Twin City Testing Corp. Munitech Inc. Cleveland Cotton Products St Croix Outfitters Layne Minnesota Company SEH Inc. Truck Utilities & Manufacturing Company Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Water Products Company Goodin Company Dues for Dec'90 Premium for Dec'90 Account, Ronald A Anderson Account, James E McKnight Sales Tax for Nov'90 Phone Service, Telemeter Circuits Power, Gas, Lights Nov Printing Office Supplies Group Life Premium Principal & Interest G.O.Bond'77 Shop Supplies Shop Supplies Gasoline Gasoline Shop Supplies Backhoe, Truck, Fill Cement - Sidewalk Location Requests & Main. Agreement z Day Training Welding Hatch, Olive St. Transmitter, Garage Door Cable, Bellhanger, Cable Ties Auto Con Service Repair Furnace, Olive St. Soil Sample, Marine Circle Meter Repair, Lowell Inn Paper Towels 1 Pair Boots Pull & Repair Pump #8 Tank Painting, Water System Study Manhole Blower & Hose Acid, Chlorine, Samples Uniforms Repair Clamps Meters, Hydrant Extension Meter \Valves, Fittings There being no further business, on motion, meeting adjourned. Attest: -LI/04;2 Secretary $ 5,518.03 5,440.79 2,236.23 971.27 2,047.56 1,768.83 96.00 1,430.71 200.00 150.00 395.21 333.15 3,574.67 286.80 32.21 97.20 3,900.41 199.49 39.68 347.59 21.91 38.27 565.97 250.00 367.50 150.00 50.00 45.00 473 .77 123.50 32.25 95.00 284.70 332.08 90.00 4,055.50 1,627.84 659.50 563.58 114.00 251.40 13,989.51 486.63 $53,733.74 Stillwater, Minnesota January 10, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 10, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson. President Jahnke offically welcombed new Board member, James Weaver, appointed December 27, 1990 by Mayor Abrahamson, as a member of the Board of Water Commissioners. Commissioner Weaver was appainte-d to fill the unexpired term of the late Morrie Andrewsen. Commissioner Weaver's term expires June 30, 1991. The minutes of the December 13, 1990 regular meeting were read.: and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,146 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,147 was adopted. RESOLUTION NO. 1,147 IN TRIBUTE TO THE MEMORY OF MORRIE ANDREWSEN WHEREAS, Morrie Andrewsen was at the time of his death on the 20th day of December 1990, a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said Board continuously since his appointment by the Mayor and City Council on the 1st day of July, 1979, and as its President from July 16, 1980 until September 15, 1990; and WHEREAS, said Morrie Andrewsen, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; therefore BE IT RESOLVED, by the Board of Water Commissioners, of the City of Stillwater, Washington County, Minnesota, that in memory of said Morrie Andrewsen and in recognition of his long and faithful public service, the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to forward a certified copy thereof to Edna Andrewsen, widow of the late Morrie Andrewsen. Adopted by the Board of Water Commissioners this 10th day of January, 1991. /s/ Don J nke, President After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver,' all voting "Aye ", $35.50 will be recinded from the account of Robert Anderson, 1920 North Broadway, Acct. #2 -170. A typing error (City Attorney) in 1984, along with a questionable shut -off charge and a recent penalty charge were reasons given for this action. The fourth quarter (final) budget copies for 1990 were distributed and discussed in detail by the Board. The general opinion drawn was revenues were down approximately $50,000.00 for 1990 and expenses were nearly on target. The conclusion drawn was to have Manager McKean present a general outline of future revenues and expense items over the next three years. This may help the Board plan more adequately regarding assumptions for asset spending and rate adjustments. The Board also instructed Manager McKean to adjust, if needed, 1991 budget line items that can be identified with final specific line items from 1990 final figures. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Elizabeth Kraft's wage will be increased $.50 per hour, effective January 1, 1991. Kraft's hourly wage for :.1991 will be $8.50 per hour. A request from Manager McKean to increase his salary 3.6%,$111.00 per month and James McKnight's salary 3.6 %, $81.00 per month for 1991 was explained. After discussion, the concensus of the Board was to table this matter until a later date. As a matter of record, the following items were discussed, with no action taken: 1. Ronald Anderson explained a problem with control panel wires and subsequent overflowing of Tower Drive Tank in December, also repair and condition of #9 pump motor, and three (3) watermain breaks that occurred in December. 2. Next regular meeting date will be February 14, 1991. 3. Accounts receivable balance December 31, 1990 was $15,629.53. This figure was the lowest for December since 1987. 4. Board member update of proposed #10 permanent well site. Anticipated platting request to come before City Council Jan. 15, 1991. RESOLUTION NO. 1,146 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn of the Treasurer for several amounts viz: Pay Roll No. 2091 Pay Roll No. 2092 Pay Roll No. 2093 Firstar Stillwater Bank Commissioner of Revenue Firstar Stillwater Bank Soc.Sec.Contrib.Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota State Capitol Credit Union USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Stillwater Book & Staionery Inc. McGarry- Kearney Agency City of Stillwater Thompson Hardware Company Inc. Ace Hardware Croix Oil Company Valley Auto Supply Inc. Miller Excavating Inc. Gopher State One -Call Inc. Hagen Systems Inc. Reliable Appliance Service Greeder Electric Long. Pay, Salaries, Labor Dec. 1'89- Nov.30'90, 12 mo. Salaries, Labor Dec 1 -15'90 Salaries, Labor Dec 16 -31'90 includes Sick Leave W.T. Federal for Dec'90 W.T. State for Dec'90 FICA dues for Dec'90 PERA dues for Dec'90 Dues for Jan'91 Premium for Jan'91 Account, Ronald A Anderson Account, James E McKnight Sales Tax for Dec'90 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Office Supplies Bonds, Secretary, Clerk Principal & Interest G.O. Bond'77 Shop Supplies Shop Supplies Gasoline Oil, Wipers Backhoe, Truck, Fill, 6 Jobs Location Requests L3000 Maintenance Agreement, 1 mo. Vacuum Cleaner $ 9,177.58 5,390.61 10,907.93 5,649.41 2,320.33 4,557.24 4,194.40 96.00 1,430.71 200.00 150.00 337.71 333.15 3,420.41 55.00 14.07 100.00 3,900.47 195.83 58.34 300.41 50.72 3,532.31 65.00 90.26 300.00 Heater, Office & #9 406.20 /a Viking Electric Supply Inc. Fred's Tire Company SEH Inc. Allied Painting Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Goodin Company Staples, Bellhangers Brakes,'89 Chev Water System Study, Tank Final Payment, Tank Painting Samples Uniforms Fittings There being no further business, on motion meeting adjourned. yc�G t%}`GG ecre $ 169.39 174.40 3,153.89 1,000.00 292.00 140.88 361.86 $62,526.51 4.4" - Attest: tary Stillwater, Minnesota February 14, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 14, 1991 at 7:00 A.M. Commissioners Jewell and Weaver present. Vice - President Jewell presiding. Commissioner Jahnke absent. Also present was Ronald Anderson. The minutes of the January 10, 1991 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,148 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", James McKnight and Elizabeth Kraft are authorized to attend Introduction to Wordperfect Class at Dist. #834. The four (4) week course begins April 1991 at a cost of $24.00 for each registrant. Manager McKean advised the Board of the status for the Benson Farm Development. The City Council will include in the Development Agreement, upon sixty (60) days written notice the 150' x 150' property site (SW corner of Park) will be deeded to the City for use as #10 well site. Also reported the Pine Tree Trail watermain extension (easement) to increase water pressure seems to be on permanent hold. The developer, Steve Fitterman relinquished his rights to the two (2) lots involved. This particular situation may not be addressed for 2 or 3 years, when Phase IV of Benson Farm Development, comes before the City Council. The Board instructed Manager McKean to approach the Parks and Recreation Commission for their input, regarding the style and design of a building they may want for storage in the park. The Board also request Steve Russell be advised of Water Department concerns for issuing future building permits on Pine Tree Trail, or until water pressure can be increased to at least 20 lbs. residual pressure for adequate fire protection and elimination of low domestic pressure. Early this spring flow tests will be taken to verify our concerns. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", authorization to repair 1988 Chevrolet S -10 Pick -Up is granted. On February 6, 1991, S -10 truck slid into the Trinity Church because of icy conditions. The repair estimate was $889.00 from Stillwater Motor Company. The church will be repaired by Water Department personnal. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", Ronald Anderson's request to attend the AWWA National Convention in Philadelphia June 23 -27, 1991 in the amount of $1,000.00 for registration and expenses is granted. As a matter of record, the following items were discussed, with no action taken: 1. 1990 annual financial reports were distributed and discussed. 2. Accounts receivable balance, January 31, 1991 was $37,423.67. This is the lowest balance for this date since 1987. 3. Manager. McKean advised the Board of some line item refinements in the 1991 budget, which amount to a $7,000.00 increase on the expense side. 4. Ronald Anderson reported on the status of Downtown watermain improvements and further // advised that, #10 test well site has been core filled and we will receive a certificate of abandonment from Keys Well Drilling. RESOLUTION NO. 1,148 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2094 Dennis McKean, Secretary Pay Roll No. 2095 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Fund Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Defefred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing Stillwater Book & Stationery Inc. Auto - Owners Insurance Company City of Stillwater Thompson Hardware Inc. Ace Hardware Tom Thumb Arrow Building Center Miller Excavating Inc. George W. Olsen Construction Inc. Department of Natural Resources, Div. Waters American Water Works Association Gopher State One -Call Inc. Airsignal Inc. Hagen Systems Inc. Rose Floral & Greenhouse Inc. Gaalaas Jewelers Inc. McGladrey & Pullen Curtis 1000 Inc. Systems Service Company Fred's Tire Company Stillwater Motor Company Triangle Engineering Inc. Layne - Minnesota Company SEH Inc. Larry's Floor Covering Minneapolis Oxygen Company Carlson Equipment Company Leef Bros. Inc. Fedd -Rite Controls Inc. Water Products Company Goodin Company Norwest Bank Salaries, Labor Jan 1 -15'91 Misc. Expense Salaries, Labor Jan 16-31'91 W.T. Federal for Jan'91 W.T. State for Jan'91 Medicare dues for Jan'91 FICA dues for Jan'91 PERA dues for Jan'91 Dues for Feb'91 Premium for Feb'91 Account, James E McKnight Sales Tax for Jan'91 $ 6,114.93 705.95 5,994.48 2,386.01 1,038.05 424.96 1,817.00 1,889.36 96.00 1,430.71 150.00 541.91 Phone Service, Telemeter Circuits 333.15 Power, Gas, Lights 3,637.03 Sundry Expense 443.05 800 Dbl Post Cards, 1000 Envelopes 612.40 Letterheads 97.00 Office Supplies Truck Premium, Semi - Annual Principal & Interest G.O.Bond'77 Shop Supplies Shop Supplies Gasoline Material, Bathroom Snow & Ice Clean -Up Core Drill 5 Holes, Bathroom Water Appropriation Fee Annual Dues Location Requests Pager Charge, Annual Maintenance Agreement, L3000 Flowers, Andrewsen Clock & Plaque 1990 Audit, Partial Record Rolls Service, Tower Drive Tank Tires '88 Ford Cluth Fan '88 Chev Locate Leak, Everett @ Orleans #9 Motor Repair Water System Study Tile, Bathroom Welding Cable Pump & Hose Uniforms Acid, Chlorine, Samples Clamp, Fittings; Hydrant Parts Bathroom Supplies, Fittings Money- Market Passbook 84.42 1,709.90 4,143.75 284.69 42.80 226.51 470.37 225.00 146.00 2,619.00 66.00 21.25 165.00 90.26 35.00 208.80 550.00 110.68 852.50 230.00 122.55 262.50 1,430.00 213.07 231.38 583.70 1,041.43 111.66 519.68 988.48 1,701.76 $47,200.13 29,000.00 $76,200.13 There being no further business, on motion, meeting adjourned. G2ti0G�� Attest: Secretary Stillwater, Minnesota March 14, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 14, 1991 at 7:00 A.M. Commissioners Jahnke and Weaver present. President Jahnke presiding. Also present were John DuBois and John Haug. The minutes of the February 14, 1991 regular meeting were read and approved as written. On notion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,149 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", the annual report for 1990 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12 of the City Charter. John DuBois, representing First Bank Systems, Security Division, requested a receiver and antenna be placed on Tower Drive Tank. DuBois further explained this system would fill a needed gap in their network of walkie- talkie radios. The Board explained their policy of not allowing any antenna on water tanks and further explained the many requests and denials over the past few years. This matter was tabled until Commissioner Jewell returns. A decision will be forthcoming at that time. John Haug, owner of Lots 4 and 5, Block 10, Carli - Schulenberg Addition, requested water service. After much discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", the Board will enforce, September 14, 1984 motion, regarding Haug's neighbor, Robert Lockyear, 1016 North Third Street, Account No. 18 -502 and January 4, 1985 license drafted by City Attorney Magnuson. The Board allowed Haug and Lockyear two (2) options, 6" watermain with hydrant, South from Wilkin Street on Third Street to a point between Lots 4 and 5, Block 10, Carli- Schulenberg's Addition, and at a right angle to Haug's house, or if they prefer, to petition the City for watermain, other immediate neighbors would then be involved, then watermain and hydrant should extend South to intersection of Third and Aspen Streets. Robert Lockyear will be notified of the Board's decision. As a matter or record, the following items were discussed, with no action taken: 1. Steve Fiterman, developer of the Benson Farm has agreed to install 6" watermain connection to Pine Tree Trail during Phase IV of his development. 2. Accounts receivable balance as of February 28, 1991 was $27,384.25. This balance is $2,400.00 less than one year ago. 3. The Board was advised the Charter Commission seems to again be very interested in the Water Department. Manager McKean will keep the Board informed. 4. Manager McKean advised the Board, Wayne Wohlers, Chairman of the Parks and Recreation Coumtissi.oner, has been contacted regarding proposed No. 10 pumphouse design and style. This will be an ongoing process over the next few years. 5. Preliminary plans and specifications for new warehouse /garage have been received. Ray Raffel, architect, will be notified of a few detail changes. RESOLUTION NO. 1,149 Be resolved by the Board of Water Coil issioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2096 Pay Roll No. 2097 Firstar, Stillwater Bank Salaries, Labor Feb 1 -15'91 Salaries, Labor Feb 16 -28'91 W.T. Federal for Feb'91 Commissioner of Revenue W.T. State for Feb'91 Firstar, Still. Bk. Medicare Contrib. Fund Medicare dues for Feb'91 Firstar, Still. Bk. Soc. Sec. Contrib. Fund FICA dues for Feb'91 State Treasurer PERA dues for Feb'91 Financial Secretary, Local #49 Dues for March'91 Blue Cross & Blue Shield of Minnesota Premium for March'91 USCM Deferred Compensation Program Account, James E McKnight Commissioner of Revenue Sales Tax for Feb'91 US West Communications Northern States Power Comapny Dennis McKean, Secretary Stillwater Book & Stationery Company MII Life, Inc. City of Stillwater $ 5,630.48 5,464.37 2,351.71 984.66 384.70 1,644.86 1,793.44 96.00 1,430.71 150.00 393.58 Phone Service and Telemeter Cir. 1 332.58 Power, Gas, Lights 2,174.90 Postage & Bathroom Glassboard 196.70 Office Suppies 63.13 Group Life Insurance 97.20 Principal & Interest G.O.Bbnd.`77- 4,143.75 Thompson Harware Company Food -N -Fuel Inc. Ericks,on Post Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Hagen Systems Inc. McGladrey & Pullen Banyon Data Systems Inc. Business Forms & Accounting Systems Ronald A Anderson James E McKnight James Thoreson Stillwater Motor Company Triangle Engineering Inc. Viking Electric Supply Action Rental SEH Inc. Greeder Electric Company Larry's Floor Covering Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Bathroom Material & Supplies Gasoline Diesel Fuel Tools & Creeper (2) Vanities & Misc. Supplies Backhoe & Trucks (3) Jobs January Location Requests March Maintenance Agreement Partial Audit, 1990 Reload Software 20,000 Utility Bills Reg. & Exp. National AWWA, Phil. Kraft & McKnight Computer Class (3) Framed Pictures,, Board Room Service & Repair (3) Trucks Leak Location, Everett Drive Meter Installation Supplies Rent Tile Cutting Saw Engineering Services, Tank Painting Wiring (2) Bathrooms Ceramic Tile, Bathroom Chlorine, Acid, Samples Uniforms 700 Meters & Clamp $ 558.50 226.10 20.50 74.46 664.15 2,896.00 17.50 90.26 1,950.00 150.00 618.22 1,000.00 48.00 320.00 1,132.90 300.00 69.22 74.00 80.98 857.40 326.10 658.49 120.57 44,160.76 $83,746.88 There being no further business, on motion, meeting adjourned. 1 vt444 Attest: Secretary Stillwater, Minnesota April 11, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 11, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson and Robert and Patricia Lockyear. The minutes of the March 14, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resclution No. 1,150 was approved for payment. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", effective May 1, 1991, the Off & On Charge will increase to $30.00, after regular working hours $45.00. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", effective January 1, 1991, James McKnight's salary will increase 2 %, $44.92 per month. McKnight's monthly salary for 1991 will be $2,290.26.. Also effective January 1, 1991, Dennis McKean's salary will increase 2 %, $61.68 per month. McKean's monthly salary for 1991 will be $3,145.18. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", based on March 21, 1991 letter, Mr. DuBois' request to install antenna and receiver, for First Bank System on Tower Drive Tank is hereby denied. Manager McKean reported that Dick Moore of SEH Inc. will send a break -down of assessable items by quantity bid for the Downtown Renewal Plaii. Currently the Water Board's assessment is listed at $65,000.00. Manager McKean advised the Board that Jack Haug's request for water on Lots 4 and 5, Block 10, Carli - Schulenberg's Addition had now been recinded. Haug aborted his plans to build after costs to install watermain, 1" service, and sewer came to $17,665.00, along with property costs of $27,900.00. Because of Haug's water service request, Robert and P_=atr.icia Lockyear appeared before the Board, explaining and pleading their case of being required to participate and share in the cost of watermain in Third Street, South from Wilkin Street. Lockyear proposed a number of alternatives to installing watermain in Third Street, including watermain to crest of Third Street hill only, install watermain South on Second Street to Aspen to supply that area, he also wanted to save the trees on /9l Third Street right -of -way. Lockyear admitted if the Board insisted on watermain in Third Street, he was powerless to stop it, but strongly suggested the Board reconsider. No further action was taken by the Board at this present time. President Jahnke requested a meeting with all employees and all members of the Board in the very near future, and further instructed Manager McKean to learn and work with the computer as quickley as possible. As a matter of record, the following items were discussed, with no action taken: 1. First quarter budget copies were distributed and discussed. 2. Three (3) year budget projections were distributed and discussed. 3. Ronald Anderson advised the Board of a wide range of projects including the Cottages, Gardner Bros., Senior Citizen High -Rise, the Downtown Plan and others. 4. Accounts teceivable balance as of March 31, 1991 was $20,178.11. This figure for March is the lowest since 1984. RESOLUTION NO. 1,150 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2098 Pay Roll No. 2099 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Still. Bk. Medicare Cont. Fund Firstar, Still. Bk. Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Croixside Printing Stillwater Book & Stationery Company Inc. City of Stillwater Thompson Hardware Company Croix Oil Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Banyon Data Systems Inc. Firstar, Stillwater Bank R.H. Stafford Aud. /Treas. Business Forms & Accounting Systems Cleveland Cotton Products American Flagpole & Flag Company Stillwater Ford Triangle Engineering Inc. Raymond Raffel, Architect Croix Valley Glass Works Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Salaries, Labor March 1 -15'91 Salaries, Labor March 16 -31'91 W.T. Federal for March'91 W.T. State for March'91 Medicare dues for March'91 FICA dues for March'91 PERA dues for March'91 Dues for April'91 Premium for April'91 Account, James E McKnight Sales Tax for March'91 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense $ 5,595.10 5,345.17 2,351.67 980.56 392.86 1,679.72 1,733.96 96.00 1,430.71 150.00 271.86 332.85 3,470.29 393.86 Post Cards, Envelopes & Verified Accts. 481.00 Ribbons & Mailers 40.25 Principal & Interest G.O. Bond 1977 4,143.75 Shop & Bathroom Supplies 290.67 Gasoline 212.99 Headlight & Supplies 17.38 Bathroom Material & Supplies 250.22 Backhoe & Trucks (2 Jobs) 1,840.93 February Locations 12.50 AddiL'.rogram & Training (Computer) 2,495.00 Principal & Interest (Note) 40,310.00 Waste Management Fees 234.00 Accts. Payable Checks 303.26 Towels & Dispensers 283.45 Nylon Flag 29.00 Bumper Brackets 1988 Ford 19.06 Leak Location (Second @ Nelson) 225.00 Eng. Services (partial) Garage 1,500.00 (2) Mirrors for Bathrooms 88.63 Acid, Chlorine, Samples 599.47 Uniforms 96.06 Meters, Brass, Pipe, & Fittings 3,440.45 Pipe & Fittings 54.09 $81,191.77 There being no further business, on motion, meeting adjourned. Attest: Secretary 777;1 I d( ammo' Stillwater, Minnesota May 9, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 9, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, Suz -Ann Steno -Velo, and Nanette Marsh. The minutes of the April 11, 1991 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewel, all voting "Aye ", Resolution No. 1,151 was approved for payment. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the Board of Water Commissioners will accept primary responsibility of a 1" private water line serving 324 E. Hazel St., 2016, 2018 And 2022 North Broadway from the State of Minnesota. This water line lies parallel to and in State Highway #95 Right -of -Way. (Reference May 6, 1991 letter, Minnesota D.O.T.). A supplemental agreement between above mentioned owners (4 -way joint) is on file at the office of the Board of Water Commissioners. No action was taken on a request to pay an employee the difference between single and family hospitalization coverage. The Board indicated a written request would have to be received before any action would be taken. Suz -Ann Steno -Velo and Nanette Marsh of Washington County Health Dept. appeared before the Board to explain the Minnesota Clean Indoor Air Act. Numerous questions were raised including no smoking, a designated smoking area, etc. No action was taken at this time. The Board will consider action at the June 13, 1991 meeting. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was instructed to purchase a overhead garage door for the Wilkin Street Station, estimated cost $1,100.00, two (2) remote speakers (Supervisors Office and Office Safe), estimated cost $425.00 and a radio for 1 -Ton Dump Truck, estimated cost $491.00. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Robert Lockyear's alternatives of water service generally between Wilkin Street and Aspen Street and from Third Street to Second Street were denied as presented at the April 11, 1991 meeting. Manager McKean was instructed to notify Lockyear of this decision and to reiterate their earlier decision on this matter as of September 14, 1984. The Board instructed Manager McKean to send a letter to Mayor Abrahamson requesting reappointment of James Weaver to the Board of Water Commissioners. Commissioner Weaver's term expires June 30, 1991. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable April 30, 1991 - $47,776.35. This figure for April is the highest ever. .2. The curb box keys have been color -coded and as winter vacationers are turned -off, their records will be updated. 3. Picnic at Pioneer Park, June 19th at 6:00 P.M. 4. Numerous samples for lead will be taken from our system in the near future. 5. Ronald Anderson advised the Board he is going to the Sensus Meter Factory May 14th and 15th. RESOLUTION NO. 1,151 Be teso1 ed by the Board of. Water Conuuissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Postmaster, Stillwater Pay Roll No. 2100 Pay Roll No. 2101 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Croixside Printing Stillwater Book & Statibnery Inc. City of Stillwater Thompson Hardware Company Inc. Tom Thumb Food Markets Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. R.L. Polk & Company Stillwater Motor Company Southside Repair Century Power Equipment Del's Outdoor Power Equipment Carlson Equipment Company Greeder Electric Millipore Corp. Layne Minnesota Company Feed - Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Postage, Annual Fee & Apr Bills '$ 755.00 Salaries, Labor Apr 1 -15'91 5,984.07 Salaries, Labor Apr 16 -31'91 5,723.30 W.T. Federal for Apr'91 2,547.37 W.T. State for Apr'91 1,054.29 Medicare dues for Apr'91 416.36 FICA dues for Apr'91 1,780.36 PERA dues for Apr'91 1,867.63 Dues for May'91 96.00 Premium for May'91 1,430.71 Account, James E McKnight 150.00 Sales Tax for Apr'91 497.67 Phone Service, Telemeter Circuits 332.85 Power, Gas, Lights 1,564.34 650 Double Post Cards 247.00 Business Cards & Printing 81.56 Office Supplies 125.74 Principal & Interest G.O. Bond'77 4,143.75 Shop Supplies Gasoline Oil & Filter Leak, 723 S 2nd St. Blacktop, 5 Jobs Location Requests City Directory Straighten Bumper '88 Ford Repair Hobart Welder Battery Cable, Tractor Air Filter, Saw Saw Blades (6) Control Wires #9, Lights 3rd Sampling Supplies Performance Check All Wells Acid & Samples Uniforms Hydrants, Meter Adaptors Meter Parts, Couplings 392.09 281.77 25.53 465.69 2,446.00 37.50 64.00 53.50 204.46 16.50 12.80 36.66 St. 427.50 204.80 200.00 439.99 90.44 1,870.86 142.69 $36,210.78 There being no further business, on motion, meeting adjourned.L6,G6 Attest: Secretary Stillwater, Minnesota June 13, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 13, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, Rollie Balfanz and Harvey Chandler. The minutes of the May 9, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,152 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye", permission was granted to contract labor on a part -time basis for June and July from the City of Stillwater. The Water Department will be invoiced $6.00 per hour plus benefits from the City of Stillwater. Rollie Balfanz appeared before the Board, regarding consideration of his high water bill, i.e., letter May 7, 1991. Balfanz was charged $463.10, Jan. 7, 1991 when usage on his meter reflected 431,000 gallons used. This meter was installed in his house April 19, 1980, (43 quarters) ago. The Board instructed Manager McKean to calculate average usage over the last ten (10) years for a possible reduction and also test meter at various flows. Rollie Balfanz will then be advised of the Board's decision. Harvey Chandler appeared before the Board to request water service at his home, 914 4th Ave. South. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", a 1" private water line to supply 914 - 4th Ave. South will be allowed, with a provision to supply water to vacant lot, North of 914 - 4th Ave. South. Included in this motion /f7 is that recorded deeds of property reflect private water line and joint ownership of this line. Copies of deed addendums must be on file at office of the Board of Water Commissioners before water will be tu-ned on. A proposal to provide a designated smoking area, South one /third of front office was presented to the Board. After much discussion, and some di`esension on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", generally the South one /third of front office as defined by sketch will be a designated smoking area. A 56" high barrier will be constructed to define the area, until then it will not be clearly defined. The Washington County Health Department will be notified and proper signage will be installed. This arrangement will be reviewed one year from now. As a matter of record, the following items were discussed, with no action taken: 1. June 4, 1991 City Council approved "No Thru Traffic" signs for both ends of the North driveway. 2. June 4, 1991, one (1) lead sample from each pressure zone was taken. Results have not been received as yet. 3. Accounts receivable balance as of May 31, 1991 was $18,953.02. This amount is $1,600.00 higher than last year. 4. May 10, 1991 - 241 shut -off notices were mailed of over $17,800.00. 5. Our insurance carrier, Auto - Owners Insurance on May 2, 1991 paid a claim for damaged rugs to Mark Kraske, 402 North Fourth Street for $1,149.04. Original amount of claim August 13, 1990 was $1,716.14. 6. Ronald Anderson brought the Board up to date on D.T. Project, Benson's Farm, Cottages, Senior High Rise Building and others. 7. Picnic at Pioneer Park, June 19th at 6:00 P.M. RESOLUTION NO. 1,152 Be resolved by the Board of Water Commissioners. of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2102 Pay Roll No. 2103 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont Firstar, Stillwater Bank Soc.Sec. Cont State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Coumiunications Northern State Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing MII Life Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Food -N -Fuel, Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. American Water Works Association McGladrey & Pullen Rose Floral & Greenhouse Inc. Stillwater Motor Comapny Gannons Auto Body Century Power Equipment Fox Valley Systems Inc. Triangle Engineering Inc. Roettger Welding Inc. Salaries, Labor May 1 -15'91 Salaries, Labor May 16 -31'91 W.T. Federal for May'91 W.T. State for May'91 . Fund Medicare dues for May'91 . Fund FICA dues for May'91 PERA dues for May'91 Dues for June'91 Premium for June'91 Account, James E McKnight Sales Tax for May'91 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense 500 Envelopes, Permit #538 Mailing Shut Off Notices Group Life Premium Principal & Interest G.O. Bond'77 Shop Supplies Switch Gasoline Oil, Tail Lamp Shop Supplies Backhoe, Truck, Fill 2 Jobs Location Requests Research Subscription 1990 Audit, Partial Flowers & Plants Floor Matg 1988 S -10 Chev Bumper Lawnmower Parts Paint Leak Location Service Trailer Repair $ 5,585.23 5,654.25 2,460.76 1,031.07 398.12 1,702.46 1,811.33 96.00 1,430.71 150.00 389.28 332.85 1,769.57 232.44 832.40 149.00 97.20 4,143.75 165.15 12.44 295.98 61.68 38.01 2,359.09 55.00 470.00 1,850.00 55.93 17.00 250.45 20.40 59.66 150.00 30.00 /S' Hydraulic Jack & Equipment Service Company Watermain Cutter 280.20 Viking Electric Supply Inc. Cable Ties, Bellhangers 251.44 Simonet Furniture & Carpet Company Computer Table 84.00 Consolidated Communications Technologies Inc. Cordless Phone 134.95 Motorola Inc. Radio, 1 -Ton Truck 491.00 Feed -Rite Controls Inc. Acid, Chlorine, Samples, Parts 990.00 Leef Bros, Inc. Uniforms 161.59 Water Products Company Wire Remote Reader Repair 549.47 Goodin Company Watermain, Fittings 914.66 $38,014.52 " There being no further business, on motion, meeting adjourned Attest: Secretary Stillwater, Minnesota July 11, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 11, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. The minutes of the June 13, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,153 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voitng "Aye ", the Secretary was instructed to cast a unanimous ballot for Don Jahnke as President and John Jewell as Vice - President of the Board of Water Commissioners effective July 1, 1991. The offices and appointments of Board members now stand as follows: President Don Jahnke Appointment expires June 30, 1992 Vice - President John Jewell Appointment expires June 30, 1993 Member James Weaver Appointment expires June 30, 1994 On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Roland Balfanz, 1309 N. Carnellian St., Account No. 18 -294, will be credited $129.36. (See June 20, 1991 letter on file). After discussion, the Board agreed not to proceed with construction of warehouse /garage for this year. President Jahnke will be advised of current accounts receivable and banking procedures and will be updated periodically. As a matter of record, the following items were discussed, with no action taken: 1. 2nd quarter budget copies were distributed and discussed. 2. Accounts receivable balance as of June 30, 1991 was $14,370.68. This is the highest amount since June 1988. 3. Results of lead samples taken June 7, 1991, reflect results of .003 PPM, .006 PPM, and .008 PPM. The current standard is .05 PPM, but effective July 1, 1992, the E.P.A. will r reduce acceptable limits to .015 PPM. These results show we are well below the new standards 4. Mid - August the Board members will accept a Cast Iron Pipe Century Club plaque, commemorating 100 year -old cast iron pipe still in use. John Anderson, Regional Engineer of Ductile Iron Pipe Research Association will present the plaque. Resolution No. 1,153 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2104 Salaries, Labor June 1 -15'91 Pay Roll No. 2105 Salaries, Labor Junr 16 -30'91 (includes Cert. Cks.) Firstar, Stillwater Bank W.T. Federal for June'91 Commissioner of Revenue W.T. State for June'91 Firstar Stillwater Bank, Med.Contrib.Fund Medicare dues for June'91 Firstar Stillwater Bank Soc.Sec.Cont.Fund FICA dues for June'91 State Treasurer PERA dues for June'91 Financial Secretary, Local #49 Dues for July'91 $ 3, 467.15 6,550.81 2,435.98 1,012.62 415.00 1,774.58 1,907.94 96.00 /V? Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Co. Inc. City of Stillwater Thompson Hardware Company Croix Oil Company Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. McGladrey & Pullen The Courier Banyon Data Systems Inc. Anderson Sod Del's Outdoor Power Equipment Stillwater Motor Company Viking Industrial Center American Flagpole & Flag Company Specialty Contracting Greeder Electric Inc. Motorola C &E Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company There being no further business, on Attest: Premium for July'91 Account, James E. McKnight Sales Tax for June'91 Phone Service, Telemeter Circuits Power, Gas, Lights Printing Double Post Cards Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Shop Supplies 2 yds. Rock Blacktop - 402 W. Sycamore St. May Location Requests Final 1990 Audit Notice - Water Samples Report Writer Set Up Sod - 2 Jobs Parts & Repairs Mower Brakes, Signal Lights, Oil Chgs. Hard Hat Parts Flag Dbl. Garage Door, Wilkin St. Wilkin St. Gagare Door Wiring Shop & Safe Speakers Chlorine & Acid Uniforms Meter Pts, Clamps, Copper & Corp motion, meeting adjourned. 1,430.71 150.00 419.16 332.85 2,583.23 81.00 42.40 4,143.75 117.05 282.11 11.16 16.30 270.00 137.50 450.00 11.55 150.00 21.60 34.76 452.61 18.97 39.00 1,064.00 79.00 420.00 867.57 84.88 1,215.64 $34,586.88 s Secretary Stillwater, Minnesota August 8, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 8, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Aldo present were Ronald Anderson and Naeem Qureshi. The minutes of the July 11, 1911 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,154 was approved for payment. A proposal of options to increase water rates was presented to the Board. After much discussion this matter was tabled until the next meeting. A proposal to delete "Meter Entry Date On Water Bill" from Banyon Data Systems for $140.00 was not accepted. If and when meter books in their present form are changed, this date will reflect the actual reading date. Manager McKean asked for definition of a policy of time -off of employees for water related sponsored events. After much discussion, the Board instructed Manager McKean to draft a preliminary policy for the Board's consideration. Manager McKean advised the Board, that Trinity Church is going to upgrade and btacktop the parking lot, East of their building. Don Valsvik, of Trinity Church requested Water Department approval of Right -of- Ingress /Egress on City property, adjacent to this lot. Valsvik also requested renewal of sidewalk and curb along this (60) foot strip of City property. The Water Board agreed to allow Right -of- Ingress /Egress to parking lot, but reserved their decision on sidewalk /curb replacement request, until the, lot upgrading is complete. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", RESOLUTION NO. 1,155 is hereby adopted: W.A.C. CHARGE - DEFERRAL - 1991 DCWNT(�` I PROJECT OTTTs WHEREAS, the Stillwater City Council ordered 6" sprinkler lines into each Dc rntoZm building and therefore, each 6" sprinkler line supplies domestic water use. rp THEREFORE BE IT RESOLVED, effective August g, 1991, the Board of Water Commissioners will defer W.A'.C. Charge for each domestic water user connected to a 6'i sprinkler line until such time, the domestic water user attaches a sprinkler system inside his /her building. BE IT FURTHER RESOIVF1, that at the time sprinkler system. connection is made, the applicable W.A.C. Charge in place will apply. Date August $, 1991 Attest -��/ l - - -- - Dennis McKean, Sec' y o. L /s/ Don Jahnke, President "tis a matter of record, the following items were discussed, with no act=ion taken-: 1. Naeem Qureshi of Progressive Consulting Engineers, Inc. appeared before the Board explaining what his company can offer pertaining to specific water related problems. 2. Manager McKean advised the Board a special meeting may be needed before September 1, 1991 regarding bids on our insurance package. 3. Blue Cross /Blue Shield premiums, effective September 1, 1991 will increase $20.00 for single coverage and $50.00 for family coverage. 4. Accounts receivable balance for July 31, 1991 was $34,939.75. This is the lowest figure for July since 1987. 5. Ron Anderson reported on the status of various ongoing projects in Stillwater. RESOLUTION NO. 1,154 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2106 Salaries, Labor July 1 -15'91 Pay Roll No. 2107 Salaries, Labor July 16 -31'91 Firstar, Stillwater Bank W.T. Federal for July'91 Commissioner of Revenue W.T. State for July'91 Firstar, Stillwater Bank, Medicare Cont. Medicare dues for July'91 Firstar, Stillwater Bank Soc.Sec.Cont.Fund FICA dues for July'91 State Treasurer PERA dues for July'91 Financial Secretary, Local #49 Dues for August'91 USCM Deferred Compensation Program Account, James E McKnight Commissioner of Revenue Sales Tax for July'91 US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Inc. Ace Hardware Food -N -Fuel Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc Banyon Data Systems Inc. S &T Office Products Inc. Century Power Equipment Stillwater Motor Company Greeder Electric Inc. Norman Kollander C.C.T. Inc. Earl F. Anderson & Associates Chris Amdahl, Locksmith Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Comapny Goodin Company Norwest Bank, Stillwater Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense 700 Db1.200 Sgl. Cards, Permit #538 Envelopes, Turn -Offs, Meter Slips Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Material for Post Office Park Gasoline Backhoe, Limerock 1 -Job Blacktop 2 -Jobs Location Requests Service Call Office Supplies Lawnmower Repair Brakes'90 GMC Outlets & Lights, 3rd St Oversize Valves & Sleeve Phone Repair No -Thru Traffic Signs Lock Repair, Olive St. Acid, Chlorine, Samples Uniforms Sleeves, Meter Valves Fittings, Tapping Machine Parts Invest. Money Market Pass. @ 5.11% $ 6,270.79 6,124.36 2,726.74 1,132.85 423.74 1,812.02 2,021.50 96.00 150.00 774.07 332.85 5,465.57 346.30 984.00 371.00 27.35 4,143.75 116.58 14.12 241.22 261.10 418.00 107.50 150.00 183.87 52.25 98.60 169.50 109.75 35.00 50.78 122.00 734.15 84.88 1,775.05 1,832.56 $39,759.80 39,000.00 /6"'i Central Bank, Stillwater Invest. 3 Months @ 5.9% $ 25,000.00 $103,759.80 There being no further business, on motion, meeting adjourned. Attest: S � t cc-1)7:M'; `�- Y Stillwater, Minnesota August 22, 1991 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, August 22, 1991 at 1:00 P.M. Commissioners Jahnke and Weaver were present. Commissioner Jewell absent. President Jahnke presiding. Bids received for annual insurance package premiums were as follows: Valley Agency (Auto - Owners) $24,468.16 McGarry- Kearney Agency (League of Minnesota Cities) 25,996.00 McGarry - KEarney Agency (League of Minnesota Cities alternate) 24,281.00 McGarry- Kearney Agency (Ohio Casualty) 24,586.00 McGarry- Kearney Agency (Ohio Casualty alternate) 22,302.00 McGarry- Kearney Agency (Ohio Casualty Package alternative) 13,220.00 McGarry- Kearney Agency (League of Cities Workers Comp. alternative) 5,955.00 After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", the insurance package premium bid from McGarry- Kearney Agency of $13,220.00 and the Workers Compensation premium bid of $5,955.00 was accepted. The total package premium bid of $19,175.00 will be effective September 1, 1991. There being no further business, on motion, meeting adjourned. Attest: Sereetary` t��41 Stillwater, Minnesota September 12, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 12, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. The minutes of the August 8, 1991 regular meeting and the August 22, 1991 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,156 was approved for payment. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", RESOLUTION NO. 1,157 is hereby adopted: Resolved by the Board of Water Commissioners, of the City of Stillwater Minnesota, that effective on all water used after January 1, 1992, all customers billed quarterly shall pay the following rate. RESIDENTIAL RATE QUARTERLY Within City $12.50 minimum each quarter First 10,000 gallons per quarter @ $1.25 per /M, balance @ $1.25 per /M Outside City $17.50 minimum each quarter First 10,000 gallons per quarter @ $1.75 per /M, balance @ $1.75 per /M Also effective on all water used after January 1, 1992, all customers billed monthly shall pay the following rate: COMMERCIAL RATE MONTHLY Within City All @ $1.25 per /M Outside City All @ $1.75 per /M Dated: September 12, 1991 Board of Water Commissioners Attest: Dennis McKean,Sec'y Don Jahnke President Jack Jewell Vice - President Jim Weaver Member After discussion, on motion of Commissioner Jewell, duly seconded by Conmiissioner Weaver, all voting "Aye ", RESOLUTION NO. 1,158 is hereby adopted: General Policy - Re: WATER RELATED SPONSORED EVENTS This policy is designed to generally specify time -off allowed an employee to attend various WATER RELATED SPONSORED EVENTS, during regular working hours. This policy is not intended to be specific for future events unknown at this time. Future events unknown at this time, when known, will be dealt with by the Board of Water Commissioners in a timely fashion. 1. The General Manager, or Supervisor of Distribution, or an alternative employee with at least twenty (20) years of service is allowed to participate and attend the annual National A.W.W.A Convention, with approval of the Board of Water Commissioners. 2. All employees as determined by union contract in force are allowed to participate and attend the annual Minnesota Sectional A.W.W.A. Convention. 3. The General Manager and Supervisor of Distribution are allowed to participate and attend the monthly Suburban Utilities Superintendents Association meetings. 4. The General Manager, Supervisor of Distribution, or an assigned alternate employee is allowed to participate and attend occasional jobber sponsored factory visits and meetings. 5. All employees, limit to be determined by General Manager using Seniority List as a guide, are allowed to participate and attend occasional jobber sponsored sporting events (golf, fishing, etc.). 6. All employees, limit to be determined by General Manager using Seniority List as a guide, are allowed to participate and attend occasional jobber sponsored non - sporting events (conference, picnics, luncheons, etc.). All requested employee attendance will require verbal approval from the employees ibuuediz supervisor. If an employee request is denied by his /her supervisor, the employee appeal process will be directed to the General Manager and ultimately to the Board of Water Commissioners. Dated: September 12, 1991 Attest: _.(1_,4,4„,,,e..4-42 Dennis McKean,Sec'y Board of Water Commissioners Don Jahnke President Jack Jewell Vice - President Jim Weaver Member After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was authorized to purchase one (1) Motorola, Model HT -600, 5 -watt portable radio for $547.00. After discussion, the Board agreed to delay action until next month, regarding employees Union Local #49 proposals, i.e., letter dated August 26, 1991. After discussion, the Board instructed Manager McKean to reiterate their earlier denial of request to install an antenna on the Tower Drive Tank. A letter dated September 5, 1991, from John DuBois of First Bank System is the second request received. As a matter of record, the following items were discussed, with no action taken: 1. Manager McKean indicated pleated shades have been ordered for the office windows. 2. Accounts receivable balance for August 31, 1991 was $16,848.61. 3. (52) shut -off notices of over $5,200.00 were mailed August 12th. 4. Manager McKean explained that watermain in Main Street is now complete, South of Chestnut Street and North of Mulberry Street. RESOLUTION NO. 1,156 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: i Pay Roll No. 2108 Berkley Administrators Pay Roll No: 2109 Firstar, Stillwater Bank Commissioner of Revenue Salaries, Labor August 1 -15'91 Workers Comp.Premium Sept'91 -'92 Salaries, Labor August 16 -31'91 W.T. Federal for August'91 W.T. State for August'91 Firstar, Stillwater Bank, Medicare Cont. Medicare dues for August'91 Firstar, Stillwater Bank, Soc.Sec.Cont. Fund FICA dues for August'91 State Treasurer PERA dues for August'91 Financial Secretary, Local #49 Dues for September'91 Blue Cross & Blue Shield of Minnesota Premium for September'91 USCM Deferred Compensation Program Account, James E McKnight Commissioner of Revenue Sales Tax for August'91 US West Communications Phone Service, Telemeter Circuits Northern States Power Company Power, Gas, Lights Dennis McKean, Secretary Sundry Expense Croixside Printing Printing Post Cards Stillwater Book & Stationery Inc. Office Supplies MII Life Inc. Group Life Premium City of Stillwater Principal & Interest G.O. Bond'77 Thompson Hardware Inc. Shop Supplies Croix Oil Company Gasoline Miller Excavating Inc. Backhoe, Truck, Fill, 2 Jobs Brochman Blacktopping Blacktop, Interlachen Court John Heinlein Construction Inc. Curb,Interlachen Court Gopher State One -Call Inc. Location Requests Century Power Equipment Oil & Filter,i,Lawnmower Del's Stillwater Outdoor Power Equipment Oil, Filter, Plugs, Lawnmower Roettger Welding Inc. Coupler Repair Ra -Mar Plumbing & Heating Repair Leak, Wordsmith St Croix Outfitters Boots, Corman Cleveland Cotton Products Towels, Paper Fox Valley Systems Inc. Paint, Marking Fred's Tire Company Tires, GMC Truck SEH Inc. Base Map Update & Engineering Simonet Furniture & Carpet Company Chair, Office Feed -Rite Controls Inc. Samples, HTH, Signs Leef Bros. Inc. Uniforms Water Products Company Goodin Company Valves, Clamps, Fittings Tap, Clamp, Fittings There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota October 10, 1991 $ 5,990.73 5,955.00 5,512.38 2,551.87 1,060.18 393.52 1,682.78 1,905.68 96.00 1,765.30 150.00 713.73 310.11 4,357.49 327.00 153.00 9.30 97.20 4,143.75 193.84 305.76 1,561.85 490.00 550.00 115.00 17.90 28.62 30.00 157.00 120.00 365.44 59.66 312.30 428.32 175.00 234.76 106.10 1,813.43 744.57 $44,984.57 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 10, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson and Dennis Strohkirch. The minutes of the September 12, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly:_seconded_by-Commissioner Weaver, all voting "Aye ", Resolution No. 1,159 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Eula Mae Novak, 815 S. Fourth Street, Account No.6 -685, Plat #9305 -3260, is hereby granted a Senior Citizen Special Assessment teferral for $733.33 plus 10% interest. Dennis Strohkirch requested water service, along driveway easement, North from Mulberry Street to supply 4 -units proposed on Lots 3,4, & 5 Block 16 Original Town (Now City). There are currently 3 - 3/4" water stubs in place from Second Street watermain. Strohkirch is unable to use these services because of existing walls. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", permission to service water, North from Mulberry Street is granted. Attached to this motion, is to reiterate to the owners they are still responsible for Second Street water service stubs. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", $9.00 is hereby canceled for account #13-170, 104 South Greeley Street. This house has been razed and the former lot is now a parking lot, On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Manager McKean was instructed to respond to Union, Local #49, regarding letter dated August 26, 1991. (See letter dated October 10, 1991) Manager McKean presented the Board with a preliminary 1992 budget, which reflects an 11% increase in revenue and a 1% decrease in expenditures. After much discussion and some questions this matter was tabled until_ next month. The consensus of Board members was to have a meeting November 1st and adjourn to the regular date of November 7th. As a matter of record, the following items were discussed, with no action taken: 1. 3rd quarter 'budget copies were distributed and discussed. 2, .02 m/1 atrazine detected in Well No. 9. Maximum contaminate level is 3.0 m /1. 3. Accounts receivable balance September 30, 1991 was $20,631.61. This figure is $1,000.00 higher than one year ago. 4. Ronald Anderson reported on D.T. Project, Washington County Ilighway concerns at 4th & Orleans, and various other projects in the works. RESOLUTION NO. 1,159 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2110 Pay Roll No. 2111 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec.Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Inc. McGarry - Kearney Agency City of Stillwater Thompson. Hardware Inc. Food -N -Fuel Inc. Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State OneCall Inc. Roettger Welding Inc. Zack's Inc. Business Forms & Accounting Systems Systems Service Company Greeder Electric Stillwater Motor Company Fred's Tire Company Feed -Rite Controls Inc Leef Bros. Inc. Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor Sept 1 -15'91 Salaries, Labor Sept 16 -30'91 W.T. Federal for Sept'91 W.T. State for Sept'91 Medicare dues for Sept'91 FICA dues for Sept'91 PERA dues for Sept'91 Dues for Oct'91 Premium for Oct'91 Account, James E McKnight Sales Tax for Sept'91 Phone Service, Telemeter Circuits Power, Gas, Lights Returns Office Supplies Commercial Package, Bond, Forgery Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Batteries, Oil Backhoe, Truck, Fill - Myrtle St. Blacktop - Myrtle St, Sixth St. Location Requests Filler Pipe Repair, Third St. Brooms Checks & Envelopes Autocon Service Agreement Micro Swith & Exhaust Fan Repair Grease, Oil, Filter - 2 Trucks 2 Tires - Ford Acid, Chlorine, Samples Uniforms Hydrant Offset Corps, Fittings, Clamps Copper, Fittings, Loader Assembly There being no further business, on motion, meeting adjourned. $ 5,711.26 5,996.97 2,569.00 1,063.86 399.04 1,706.30 1,934.31 96.00 1,765.30 150.00 581.14 332.39 3,889.53 75.00 46.86 11,187.00 4,143.75 100.36 193.29 53.60 1,390.52 1,055.00 97.50 40.00 72.05 123.28 825.00 132.00 75.43 220.90 658.19 84.88 401.95 1,670.26 2,704.88 $51,546.80 LPL! 7' 44 yYV-. Attest: Secretary i Stillwater, Minnesota November 5, 1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, November 5, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Tim Conners, James Tholen, Rob McGarry and Ronald Anderson. The minutes of the October 10, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye" Resolution No. 1,160 was approved for payment. Resolution was dated November 7, 1991. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye" the 1992 revised budget is herby adopted. Rob McGarry of McGarry - Kearney Agency explained Directors and Officers, (Errors and Omissions) coverage availible to the Board. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", a policy from Crum & Forester Ins. Company, $1,000,000.00 limit with prior acts included was accepted. The premium is $2,630.00 annually and defense costs are within liability limit. Tim Conners and James Tholen, representing Union, Local #49, met with the Board to disCuss.ptropsosalhs, i.e letter clated A.0 .gust 26 19991 Th� discussion included point by point i em t e Board responde i.e. etter, date bcto er , The concensus of the Board was to wait until the City has concluded their negotiations. At this time no further meetings have been set. Ron Anderson advised the Board of the status of the Downtown Project, water service problems at the Cottages, 1st & Wilkin watermain break & various water service breaks. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance October 31, 1991 was $46,467.64. 2. President Jahnke expressed his pleasure of all employees for their hard work and good attitude over the past (6) months'. RESOLUTION NO. 1,160 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are drawn on the Treasurer for several amounts viz: Pay Roll No. 2112 Pay Roll No. 2113 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec.Cont.Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Co. Inc. Valley Agencies Inc. City of Stillwater Thompson Hardware Company Ace Hardware Croix Oil Company Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. Banyon Data Systems Inc. Business Forms & Accounting Systems Compuadd National Service Group St. Croix Outfitters Del's Outdoor Power Equipment Stillwater Plumbing & Heating Ra -Mar Plumbing & Heating Blackburn Manufacturing Company Motorola Inc. Minnesota Conway Fire & Safety Salaries, Labor Oct 1 -15'91 $ 6,058.61 Salaries, Labor Oct 16 -31'91 6,141.78 W.T. Federal for Oct '91 2,771.31 W.T. State for Oct'91 1,136.68 Medicare dues for Oct'91 421.32 FICA dues for Oct'91 1,801.60 PERA dues for Oct'91 2,019.87 Dues for Nov'91 96.00 Premium for Nov'91 1,765.30 Account, James E McKnight 150.00 Sales Tax for Oct'91 928.23 Phone Service & Telemeter Circuits 332.04 Power, Gas, Lights 3,345.24 Permit #538 & Post Cards 1,723.00 Office Supplies 6.72 Add. Prem. Audit /Wkers Comp /G Liab. 2,892.00 Principal & Interest G.O. Bond'77 4,143.75 Shop Supplies 306.30 Shop Supplies 45.96 Gasoline 252.91 Backhoe, Truck & Fill (2 jobs) 1,120.72 Blacktop (2 jobs) 426.00 Sept Location Requests 87.50 Annual Software Support & Bar Code 660.00 Labels & Utility Bills 691.82 Annual Hardware Support 325.00 (2) pairs Work Boots 200.00 Fuel Cap Assembly 7.74 Toilet Repair Old Ben Franklin Store 49.25 Plumbing @ Chestnut St. Park 126.90 Marking Flags 59.06 Speaker Volume Control 135.34 Fire Extinguishers & Re- Charge 402.50 /5 Croix Valley Glass Works Inc. (3) Plate Glass, Office $ 226.90 Feed -Rite Controls Inc. Samples, Chlorine, Acid 546.25 Leef Bros. Inc. Uniforms 111.66 Water Products Company Meters, Brass & Pipe Fittings 1,994.60 Goodin Company Pipe Fittings & Brass Goods 1,643.59 45,153.45 Norwest Bank Investment 8 mos. @ 5.75% 35,000.00 $80,153.45 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota December 12,1991 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 12, 1991 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Gerald Shepardson, David Magnuson, City Atty. and Ronald Anderson. The minutes of the November 5, 1991 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye, Resolution No. 1,161 was approved for payment. Gerald Shepardson, 1208 William St. N., Acct. #18 -245 appeared before the Board requesting a re- evaluation of Service Bill #6673. Shepardson further stated because his meter valve was used April 11, 1991 to install a remote meter, it leaked and needed further attention on July 6, 1991. Labor on July 6, 1991 of $39.00 was the basis for the invoice. After discussion, on motion of Commissioner Jewell, duly seconded by Coimuissioner Weaver, all voting "Aye ", Gerald Shepardson's Service Bill #6673 will not be recinded. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", (20) existing Backflow Preventors will be tested at Water Department expense. These test results will determine the frequency of further testing at the owners expense. A letter will be sent to each customer involved explaining the intention and the time of the testing. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to purchase a "Meter Reading System ", which includes one (1) Interragator, one (1) Down Load Rack, one (1) Touchgun and appropriate Software for $9,295.00. This system will eliminate the existing meter book system. David Magnuson, City Atty., clarified his December 5, 1991 letter to the Water Department regarding Longevity Pay. City Atty. Magnuson explained payments made under Article X, Longevity Pay, according to the current contract are proper. Ronald Anderson reported on various ongoing projects and the status of the Downtown Project, that now has over forty (40) new main valves and two dozen new hydrants. Also mentioned there are now 3,405 remote meters installed. As a matter of record, the following items were discussed, with no action taken: 1. A petition for mediation from Local #49 was received November 22, 1991, with memo :attadhed —"not-requesting-date at ithis, time". 2. Accounts receivable balance November 30, 1991 was $26,231.30. This figure is over $8,000.00 higher than last year. 3. 201 shut -off notices of over $17,500.00 were mailed November 5, 1991. 4. Rate increase notices were mailed to all customers December 4, 1991. 5. Next meeting will be January 3, 1992 at 7:00 A.M. RESOLUTION NO. 1,161 Be resolved by the Board of Water Commissioners, of the City of Stillwater,that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: /'7 Pay Roll No. 2114 Pay Roll No. 2115 Firstar, Stillwater Bank• Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec.Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Croixside Printing Stillwater Book & Stationery Inc. MII Life Inc. City of Stillwater Thompson Hardware Inc. Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Action Rental Del's Stillwater Outdoor Power Equipment Stillwater Motor Company Viking Electric Supply Inc. Motorola Inc. Simonet Furniture & Carpet Company Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation Davies Water Equipment Company Water Products Company Goodin Company Salaries, Labor Nov 1 -15'91 Salaries, Labor Nov 16 -30'91 W.T. Federal for Nov'91 W.T. State for Nov'91 Medicare dues for Nov'91 Fund FICA dues for Nov'91 PERA dues for Nov'91 Dues for Dec'91 Premium for Dec'91 Account, James E McKnight Sales Tax for Nov'91 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Double Post Cards OfficeSupplies Group Life Premium Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Oil, Supplies Wood for Forms $ 5,892.77 5,339.35 2,448.64 1,032.95 392.14 1,676.88 1,827.27 96.00 1,765.30 150.00 552.61 333.24 3,114.23 464.64 79.00 159.00 97.20 4,143.75 120.87 320.75 29.09 39.36 Backhoe, Truck, Fill, Snow Removal 2,288.31 Location Requests, Maint. Agreement 317.50 Cement Tire Chains Tune Up '89 GMC Cable Ties, Bellhangers Portable Radio Pleated Shades Water Samples Uniforms 4 - 6" Sleeves 2 - Repair Clamps Repair Clamp, Hydrant Flange Kit Fans, Clamp, Fittings There being no further business, on motion, meeting adjourned. ,2 Attest: Secretary Stillwater, Minnesota January 3, 1992 52.00 35.00 155.84 373.18 551.57 809.00 201.00 170.89 381.90 133.19 172.35 1,580.17 $37,296.94 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Friday, January 3, 1992 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. The minutes of the December 12, 1992 regular meeting were read and approved as written. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to rent Liquid Phosphate Pumping Equipment from Feed -Rite Controls Inc. for use at #5 Station (Olive Street) for a one (1) year trial basis. Phosphate is used for the control of maganese in water. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Elizabeth Kraft's hourly wage will be increased $.30 per hour for 1992. Kraft's wage for 1992 will be $8.80 per hour. The Board discussed, City Attorney Magnuson's attempt to update the City Code Chapters, dealing with the Water Department. The consensus of the Board was positive to recodifying the chapters involved. Upon final draft, the Board requested their approval, before City Council action. The Board instructed Manager McKean to proceed with Planning Commission and City Council approval, to demolish and construct a warehouse /garage at 204 North Third Street. The Board also authorized advertising and releasing bid forms to interested contractors. Bid opening is set for Feb.10, 1992 at 3:00 P.M. Tenative bid letting will be March 12, 1992. The accounts receivable balance for December 31, 1991 was $15,708.71 On motion, this meeting was recessed until January 9, 1992. Vice - President Jewell called the recessed meeting of January 3, 1992 to order at 1:00 /$f P.M. , January 7, 1992. Commissioners Jewell and Weaver were present. President Jahnke was absent. Vice - President Jewell presiding. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,162 was approved for payment. As a matter of record, the following item was discussed, with no action taken: 1. Fourth quarter (final) 1991 budget copies were distributed. RESOLUTION NO. 1,162 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2116 Pay Roll No. 2117 Dennis McKean, Secretary Pay Roll No. 2118 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont Firstar, Stillwater Bank Soc.Sec.Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Inc. McGarry- Kearney Agency City of Stillwater Thompson Hardware Inc. Fina Oil Company Valley Auto Supply Inc. Miller Excavating Inc. Gopher State One -Call Inc The Courier Airsignal Inc. Greeder Electric Munitech Inc. R.E. Mooney & Assc. Inc. Norman Kollander Johnson Bros. Corp. Feed -Rite Controls Inc. Leef Bros. Inc. Water Products Company Goodin Company Long.Pay Dec 1'90- Nov30'91 12 mo. $ 9,809.42 Salaries, Labor Dec 1 -15'91 5,324.77 Sundry Fxpense 620.43 Salaries, Labor Dec 16 -31'91 11,457.66 includes Used Sick Leave W.T. Federal for Dec'91 W.T. State for Dec'91 Medicare dues for Dec'91 Fund FICA dues for Dec'91 PERA dues for Dec'91 Dues for Jan'92 Premium for Jan'92 Account. James E McKnight Sales Tax for Dec'91 Phone Service, Telemeter Circuits Power, Gas, Lights Water Rate Notices Office Supplies Officials & Employees Liab. Policy Principal & Interest G.O. Bond'77 Shop Supplies Gasoline Windshield Fluid, Fuses Snow Removal Location Requests Rate Increase Notice Annual Beeper Signal Circuit & Outlets, Office Meter Parts Golden Anderson Valve, Laurel St. Oversize Fittings Watermain Fittings Acid, Samples Uniforms Watermain Fittings, Meter Wire Pressure Gauge 6,216.31 2,412.12 906.08 3,874.38 4,381.16 96.00 1,765.30 150.00 359.29 335.43 3,283.47 97.00 14.94 2,630.00 4,143.75 56.38 238.84 '®I 5.50 750.00 50.00 15.00 174.00 504.20 135.69 173.55 65.00 1,559.80 731.15 105.44 456.45 14.14 $62,912.65 There being no further business, on motion, meeting adjourned. '7, /7 LUV� Attest: Secretary Stillwater, Minnesota February 13, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 13, 1992 at 7:00 A.M. Commissioners Jewell and Weaver present. Commissioner Jahnke absent. Vice - Predident Jewell presiding. Also present were Ronald Anderson and Henning Neisig. The minutes of the January 3, 1992 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,163 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the annual report for 1991 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article VIII, Section 12 of the City Charter. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting /S9 "Aye ", the Pay Equity Implementation Report, dated February 7, 1992, was approved as subMitted. Six (6) bids were received to construct a warehouse /garage at 204 North Third Street. Base Bid Alternative 1. Cates Construction $50,700.00 $2,400.00 2. Krongard Construction 45,192.00 1,650.00 3. B.B.& K. Construction 52,227.00 4,350.00 4. Siegfried Construction 58,557.00 3,000.00 5. G.W. Olsen Construction 57,177.00 2,490.00 6. Glen Johnson Construction 43,223.00 1,763.00 additional additional additional additional additional additional The apparent low bidder was Glen Johnson Construction. After the City Council approves a special use permit and a variance, the Board will consider awarding the contract at the March 12, 1992 regular meeting. The Planning Commission approved our request on February 10, 1992 with two (2) conditions, dormers are not required and fire doors at Trinity Church must not be blocked during construction. A quote of $7,500.00 from Miller Excavating to demolish the existing building was also noted. A non - related drainage problem of both churches on either side of the Water Department property at 204 North Third Street, will be addressed in the coming months. This concern was voiced at the Planning Commission meeting, Fevruary 10, 1992. Tom Corman requested one (1) week without pay, following his wedding April 25, 1992. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Tom Corman is granted May 4 -8, 1992 off work, without pay, as requested. Ron Anderson advised the Board that the Backflow Preventer testing program has been completed. After discussion, Manager McKean was instructed to draft a resolution specifying the details for future testing. Customers involved will be notified by letter of those specific requirements. Henning Neisig appeared before the Board requesting water service for Lot 4, Block 7, Staples and May's Addition. This lot is adjacent to and South of 924 North Fifth Street. Because no investigation of proposed private line has been made and because Neisig was not on the agenda, as he was instructed earlier in January, the Board delayed any action until proper investigation of proposal can occur. The Board will consider his request, if a special meeting is required, for the demolition of the garage, an unrelated matter. Ron Anderson reported on various projects, including helping the City install a 20" valve in sewer force main, the upcoming lead and copper testing requirements, the start- up of the Downtown project, the Gardner Bros. Townhouse on Cottage Drive and others. The accounts receivable balance as of January 31, 1992 was $42,865.64. This amount is $5,400.00 higher than one year ago. RESOLUTION NO. 1,163 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2119 Pay Roll No. 2120 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec. Cont. State Treasurer Financial Secretary, Local ¥49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue Salaries, Labor Jan 1 -15'92 Salaries, Labor Jan 16 -31'92 W.T. Federal for Jan' 92 W.T. State for Jan'92 Medicare dues for Jan'92 Fund FICA dues for Jan'92 PERA dues for Jan'92 Dues for Feb'92 Premium for Feb'92 Account, James E McKnight Sales Tax for Jan'92 e- 5,716.43 5,859.12 2,443.24 1,021.14 419.88 1,795.38 1,803.89 96.00 1,765.30 150.00 635.08 /D US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Inc. Ace Hardware Food -N -Fuel Inc. - Valley Auto Supply Inc. Arrow Building Center .filler Excavating Inc. Minnesota D N R Division of Waters American Water Works Association Gopher State One -Call Inc. The Courier R.L. Polk & Company City of Stillwater McGladrey & Pullen Designery, Architecture Graphic Controls Corporation Greeder Electric Stillwater Motor Company Viking Electric Supply Inc. Triangle Engineering Inc. Ideal Tool & Machine Company Zack's Inc. R.E. Mooney & Associates Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Techniflow Corporation Water Products Company Goodin Company Firstar, Stillwater Bank There being no further business, Attest: Phone Service, Telemeter Circuits Power, Gas, Lights 600 Double Post Cards, Permit #538 Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Stain, Varnish, Supplies Gasoline Oil, Shop Supplies Back Door, Third Street Backhoe, Truck, Fill, 2 Jobs Water Appropriation Fee Annual Dues Location Requests Bid, Warehouse /Garage City Directory Refund, WAC #30 -350 Partial Payment 1991 Audit Site Plan Revision, Garage Charts for Tanks Phosphate Pump & Misc. Wiring Adjust Brakes'88 Chev. Drill Repair Leak Location, 2 Jobs Collar, Pipe Threader Ice Melt Valve Part, Laurel Street Acid, Chlorine, Samples, Phos.'_Pump Uniforms Gas Monitor Calibration & Repair Meter Connections Hydrant Parts, Fittings Fittings, Risers, Lids Investment, 3 mo. @ 3.8% on motion, meeting adjourned. $ 332.96 2,951.30 942.00 213.21 3,946.87 458.47 115.08 258.46 127.05 126.90 1,515.90 2,327.00 66.00 15.00 10.50 66.00 346.50 850.00 151.83 245.19 699.20 66.48 50.16 225.00 10.00 66.00 306.11 2,200.50 106.10 264.00 392.00 717.74 1,734.84 $43,609.81 50,000.00 $93,609.81 ecretary Stillwater, Minnesota March 12, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 12, 1992 at 7:00 A.M. Commissioners Weaver and Jewell present. Commissioner Jahnke absent. Vice - President Jewell presiding. The minutes of the February 13, 1992 regular meeting were read and approved as written. On motion of Commissioner Deafer, duly seconded by Commissioner Jewell, both voting "Aye "., Resolution No. 1,164 was approved for Oayment. On motion of Commissioner Weaver , duly seconded by Commissioner Jewell all voting "Aye ", the following resolution was offered for adoption: RESOLUTION NO. 1,165 BACKFLOW PREVENTER - TESTING AND MAINTENANCE WHEREAS, The Board of Water Commissioners have determined a need for backflow prevention at certain water service connections, as required by the State Plumbing Code and Minnesota Health Department requirements and WHEREAS, said Board of Water Commissioners have initiated a testing program in January 1992 at their expense and WHEREAS, said Preventers is THEREFORE: BE Board of Water Commissioners have determined an annual test of Backflow needed, as required by the Minnesota Health Department; IT RESOLVED, the Board of Water Commissioners, along with various State Agency requirements, will have effected customers annually test and properly maintain their individual Backflow Preventers, at owners expense, and therefore each customer effected will be required to test primarily at year end, and copies of test results to be filed at the office of the Board of Water Commissioners and BE IT FURTHER. RESOLVED, the Board of Water Commissioners will keep accurate records of Backflow Preventer inventory and will follow -up on maintenance requirements and also llL 1.1 1 \1JJVL Vi , LL1aL LLVLl \. V11Lt111QLL l,C LA; LGDL111E, /.6 f customer will be notified in writing. Notification may result in water service being discontinued, until such time as the Water Department has been supplied proper testing and maintenance records. Adopted by the Board of Water Commissioners this 12th day of March, 1992. At test:)21-c ;),/ Ar-it Secretary /s/ Don Jahnke, President After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Henning Neisig, 924 Nor -h Fifth Street, is hereby granted permission to install a 1" private water line to serve Lot 4, Block 7, StapleA and May's Addition. This vacant lot is adjacent to and South of 924 North Fifth Street. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the low base bid of $43,223.00, plus alternate low bid of $1,763.00, total bid of $44,986.00, for the construction of a warehouse /garage, was awarded to Glen Johnson Construction. The City Council on March 4, 1992 had approved a Special Use Permit and Side Yard Variance for this structure, containing five (5) conditions of approval. After the contract has been signed by the successful bidder, Glen Johnson Construction, all bid bonds and cashier checks will be returned to the unsuccessful bidders. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", David (Choc) Dunker is authorized to demolish existing warehouse/ garage for $660.00. Junker will demolish structure and remove material down to the concrete base. Junker will complete removal of this structure within ten (10) days, beginning April 11, 1992 and will provide a Certificate of Insurance before work may begin. The tentative start of construction for the new warehouse /garage is May 1, 1992. Manager McKean provided the Board with a Comparable Worth Analysis, that was discussed in detail% The Board also discussed proposed Legislative action to charge each municipal customer $5.00 annually for water testing. Representative Harriet McPherson has been contacted to express our opposition to this proposal. The following items were discussed, with no action taken: 1. A possible request for a private water line connection for Lots 15 & 16,on West Linden Street, North of Washington School, was discussed 2, The next regular meeting', April 9, 1992, will be recessed to April 16, 1992. 3. Accounts receivable balance February 29, 1992 was $31,900.27. This figure is $4,600.00 over last year and is the highest ever. 4. Commissioner Weaver suggested that we explore the County's Work Release Program, possibly for painting hydrants, etc. RFSOLTTTION NO. 1,164 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2121 Pay Roll No. 2122 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer iinancial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Fund Salaries, Labor Feb 1 -15 92 Salaries, Labor- Feb 16-29'92 W.T. Federal for Feb'92 W.T.' State for Feb'92 Medicare dues for Feb'92 FICA dues for Feb'92 PFRA dues for Feb'92 Dues for March'92 Premium for March' 92 Account, James F McKnight Sales Tax for Feb'92 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense $ 5,163.91 5,484.78 2,271.19 932.62 376.78 1,611.2.2 1,699.57 96.00 1,765.30 150.00 450.70 335.28 3,182.70 489.97 /d Stillwater Book & Stationery Company Inc. MII Life Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Fina Oil Company Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Cleveland Cotton Products Graphic Controls Inc. Motorola Inc. CCT Inc. Greeder Electric Fairmont Plumbing & Heating Munitech Inc. Stillwater Motor Company Fred's Tire Company Home Decorating Center Inc. Hogberg Decorating Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation Water Products Company Goodin Company Office Supplies $ Group Life Premium Principal & Interest G.O. Bond'77 Shop Supplies Shop Supplies Gasoline Wood Supplies Backhoe, Truck, Fill 2 Jobs Location Requests Roll Towels Charts Radio Repair Service Call, Phones Outlets, Exhaust Fan Backflow Preventer Testing Repair, 2 Mainline Meters Washer Repair'88 Chev Tire Repair Wallpaper, Office Remove & Wallpaper Office Acid, Chlorine, Samples Uniforms Repair Clamp Remore Reading Software Couplings & Fan There being no further business, on motion, meeting adjourned. 51.10 97.20 3,946.87 274.54 39.25 191.15 379.93 1,553.60 18.54 79.75 78.02 227.26 35.00 292.80 520.00 475.51 58.68 10.50 347.74 525.00 663.84 88.79 93.00 3,500.00 231.99 $37,790.08 7yt,t-e1/1Ohi Attest: Secretary Stillwater, Minnesota April 9, 1992 Regular Meeting: the regular meeting of the Board of Water Commissioners was held on Thursday, April 9, 1992 at 7:00 A.M. Commissioners Jewell and Weaver present. Commissioner Jahnke absent. Vice - President Jewell presiding. The minutes of the March 12, 1992 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,166 was approved for payment. The Board discussed sidewalk replacement on Laurel Street and McKusick Spring overflow deterioration, East of Second Street. On motion, meeting recessed to April 16, 1992. President Jahnke called the recessed meeting to order on April 16, 1992 at 7:00 A.M. All Commissioners were present. Also present was Ronald Anderson. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Elizabeth Kraft is authorized to house clean both offices, both bathrooms and the Board Room, for a total of eight (8) hours per month. More extensive cleaning once every six (6) months will be done by Flizabeth Kraft also. On April 13, 1992, after beginning demolition of warehouse /garage, David Junker advised the Board, he would abandon demolishing the garage, because saleable items were to badly deteriorated. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Miller Fxcavating is authorized to demolish existing warehouse/ garage for $3,000.00. 1992 first quarter budget copies were distributed to the Board and discussed in some detail. After discussion, the consensus of the Board is to share 50/50, the cost of Laurel Street sidewalk replacement and share 50/50, the cost of rebuilding the ` IKusick Spring overflow, East of Second Street, with the City. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the Board of Water Commissioners convey all rights and all responsibility to the City of Stillwater for property previously known as "Mulberry Street Tank Site ", Property No. 9326.2220. Legal description as shown on Waste Management Tax Statement from Washington County is Lots 2 and 3, Lying E. of 6th St., County Auditors Plat #2, City of Stillwater. Ronald Anderson advised the Board of the Comparable Worth Study, specifically regarding the Superintendent of Distribution's wage and suggested an upgrade for Tom Corman to Jr. Utility II. Anderson also advised the Board, that drainage concerns of both adjacent churches is being addressed. Also discussed was the status of various projects in Stillwater and the recently attended waterworks school. As a matter of record, the following items were discussed, with no action taken: 1. Beginning in May, hydrants will be painted by persons in the County's "Sentence to Serve" program. This project is being coordinated though the Fire Department, in conjunction with the Water Department. 2. Accounts receivable balance as of 'larch 31, 1992 was $19,303.34. This is the lowest figure for March since 1984. RESOLUTION NO. 1,166 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2123 Pay Roll No. 2124 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec.Cont. State Treasurer Financial Secretary, Local ¥49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Croixside Printing Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Inc. Food -N -Fuel Inc. Miller Excavating Inc. Gopher State One -Call Inc. R.H. Stafford Auditor /Treasurer Rose Floral & Greenhouse Inc. Stillwater Motor Company Stillwater Ford Inc. Viking Electric Supply Inc. Greeder Electric May's Appliance Repair Les Ritter Ditching Stillwater Sign Company City of Stillwater Banyon Data Systems SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation Water Products Company Goodin Company Salaries, Labor March 1 -1592 Salaries, Labor March 16 -31'92 W.T. Federal for March'92 W.T. State for March'92 Medicare dues for March'92 Fund FICA dues for March'92 PERA dues for March'92 Dues for April'92 Premium for April'92 Account, James E McKnight Sales Tax for March'92 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Double Post Cards Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Gasoline $ 5,233.50 6,098.25 2,278.83 987.92 398.64 1,704.68 1,782.16 96.00 1,391.63 150.00 402.83 341.48 2,846.92 348.30 79.00 73.72 3,946.87 150.50 243.45 Backhoe, Truck, Fill 1,296.50 Location Requests 15.00 Waste Management Fees 234.00 Flowers, Lange 50.00 Brakes, Door Adjustment'88 Chev. 75.66 Reset Idle, Ford 77.44 Staples & Gun 38.76 Phosphate Tank, Olive St. - Rewire 82.40 Furnance, 4th St. 73.36 2" Bore, Electric Service, Garage 60.00 Repaint & Letter Safe Door 380.00 L.I. #254 - Mulberry St. 10,000.00 Meter Reading Device & Training 1,145.00 Base Map Update 1,595.18 Acid, Phosphate, Samples, Pump 3,045.30 Uniforms 118.58 Clamp, Corps 837.64 Interrogator, Reader Repair 5,276.15 Hose Bibs, Curb Stop 130.26 $53,085.91 There being no further business, on motion,imeeting adjourned. Attest: S 7,e,‘Z? etary /6V Stillwater, Minnesota May 7, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 7, 1992 at 7:00 A.M. All Commissioners were present. President Jahnke presidng. Also present were Ronald Anderson, Nancy Stone and Betsy Larey. The minutes of the April 9, 1992 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,167 was approved for payment. Nancy Stone appeared before the Board to request water service at 420 West Linden Street. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", NancyStone, 420 West Linden Street, Lots 15 & 16, Block 9, Sabins Addition, is hereby allowed to connect to existing 11/2" private line, currently serving five (5) owners. This motion is contingent on all five (5) current owners signing the agreement, which also stipulates that Nancy Stone will define a 20 foot easement, along entire West side of Lot 15, to provide for relocating water service to 417 West Cherry Street. Manager McKean advised the Board, that the State Legislature has passed a law requiring all municapal water systems be charged $5.21 annually for each active service connection. This will fund the State's Lead-and Copper testing program, issued by the U.S.E.P.A. Therefore, after much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the water rates will reflect an increase of $1.30 per connection, on a quarterly basis, effective October 1, 1992. Commissioner Jewell's motion also included notification to customers through the City newsletter, the Courier newspaper and individual mailing, which will stipulate the reasons for the increase. It is anticipated the annual charges from the State of Minnesota will be in excess of $20,000.00. Betsy Larey of River Valley Athletic Club appeared before the Board to request leasing land, East side of Tower Drive tank site, for parking. Larey noted the area would be blacktopped, with concrete curbs, a capacity of thirty (30) stalls and with ingress and egress through North end of property. After much discussion, the Board table this matter until they could view the site. Concerns raised were State Health Department requirements, drainage and other alternatives the raquetball club may have for parking. Commissioner Jahnke's current term expires on June 30, 1992. The Secretary was instructed to send a letter to Mayor Abrahamson requesting Don Jahnke's reappointment. After discussion, Ronald Anderson was instructed to actively seek someone to re -work stone, at the Post Office Park, so repairs to plumbing for fountains can be made. Water Department picnic will be held June 17th at Pioneer Park. Ron Anderson reported on the demolition of warehouse /garage, April 20, 1992. Also Jay Bros. Construction will repair McKusick Spring overflow, East of Second Street for $2,875.00. This cost will be shared 50/50 with the City. Anderson also reported the drainage concerns of both churches adjacent to the Water Department is now complete, because two (2) manholes with grills have been installed. Anderson also advised the Board, that painting hydrants by the County's "Sentance to Serve" program will not happen. The program is not availible to the City this summer. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of April 30, 1992 was $47,927.39. 2. "Letter of Credit" from Glen Johnson Construction has not been received. RESOLUTION NO. 1,167 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amoukits viz: Salaries, Labor April 1 -15'92 Salaries, Labor April 16 -30'92 W.T. Federal for April'92 W.T. State for April'92 Medicare dues for April'92 Pay Roll No. 2125 Pay Roll No. 2126 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. Fund FICA dues for April'92 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Inc. City of Stillwater Thompason Hardware Company Ace Hardware Fina Oil Company Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Gopher State One -Call Inc. Rose Floral & Greenhouse Inc. Mogren Bros. B.B.& K. Construction Junker Sanitation Service Inc. Stillwater Motor Company Stillwater Ford Inc. Viking Electric Supply Inc. McGladrey & Pullen Department of Labor & Industry C.E.D. N.H.A.P. Inc. Cleveland Cotton Products James Thoreson Simonet Furniture & Carpet Company Feed -Rate Controls "Inc. Leef Bros. Inc. Water Products Company Goodin Company $ 5,684.38 5,578.67 2,351.32 984.54 393.52 1,682.72 PERA dues for April'92 1,799.04 Dues for May'92 96.00 Premium for May'92 1,391.63 Account, James E McKnight 150.00 Sales Tax for April'92 692.67 Phone Service, Telemeter Circuits 338.25 Power, Gas, Lights 3,129.80 550 Double Post Cards, Permit #538 940.00 Office Supplies 5.46 Principal & Interest G.O. Bond'77 3,946.87 Shop Supplies Shop Supplies Gasoline Grease & Oil Remove & Demolish Garage & Slab Blacktop 9 Jobs Location Requests Flowers, Foster Black Dirt Cement, Laurel St.& S. 4th St. 3 Loads of Trash to Shop Grease, Oil, Filter * Washer Tank Tie Rods & Brakes '88 Ford Cable, Remote Meters Progreg5Billing, Audit Air Compressor Inspection Lawn Bags Wiping Rags 3 Pictures, Office Carpet, Office Chlorinator Repair, Samples Uniforms Meter Parts Barricade Lights & 4" Valve 118.19 240.13 291.15 70.74 6,000.00 2,952.00 37.50 50.00 100.00 2,440.00 150.00 34.95 321.22 34.48 2,850.00 20.00 36.95 365.94 430.00 1,355.00 1,567.64. 118.58 78.27 282.89 $49,110.50 There being no further business, on motion, meeting adjourned. Attest: Secretary!!` Stillwater, Minnesota June 11, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 11, 1992 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, James Tholen and Tim Conners. The minutes of the May 7, 1992 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,168 was approved for payment. Tim Conners and Jim Tholen appeared before the Board requesting a conclusion to the 1992 contract. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to advise Union Local #49 of 1992 proposals. $.36 per hour increase for all classifications retro- active from January 1, 1992, promote Thomas Corran to Utility II classification, effective July 1, 1992, all other sections of contract as is. This contract proposal is for 1992. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", James McKnight's salary will be increased $.36 per hour, $62.40 per month, effective January 1, 1992. James McKnight's salary for 1992 will be $2,352.66 per month. Dennis McKean's salary proposal for 1992 was tabled. The Xuperintendent of Distribution's hourly vs. salary proposals and concerns was tabled. /4e Because of Minnesota Legislature's confusion involving financing the lead and copper testing program, originally expected to be in effect October 1, 1992, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", an approved $1.30 per quarter rate increase for "State Test Fee" will be postponed indefinitely, or until the State notifies municipalities of their intentions. (See May 7, 1992 minutes). President Jahnke explained the Boards denial of River Valley Athletic Club's Betsy Larey's request for additional parking at Tower Drive Tank site. President Jahnke met with Betsy Larey on May 14, 1992 and explained State Health requirements prohibit any source of contamination be at least 50 feet from public water supply. President Jahnke also offered Larey a driveway easement to help eleviate their parking problem. To date no futher discussions have occurred regarding this matter. Manager McKean explained a broken window situation at #8 Station early in May. After discussion, Manager McKean was instructed to send a bill to the party involved. As a matter of record, the following items were discussed, with no acton taken: 1. Final inspection of Warehouse /Garage is set for June 12th. 2. Tom Corman, now married, is still on single Blue Cross coverage by his choice. 3. In May, 252 shut -off notices were mailed, of over $23,000.00. 4. At this point, five (5) customers are still shut -off. The Police Dept. has verified all homes are vacant. 5. Accounts receivable balance, May 31, 1992 was $24,061.13. This figure is $5,000.00 higher than last year. 6. Ron Anderson requested serious consideration be given to drilling #10 Well Site. Anderson also updated the Board on a variety of ongoing projects. 7. With the hot and dry weather, when a sprinkling ban is imminent, the Board will hold a special meeting. RESOLUTION NO, 1,168 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2127 Pay Roll No. 2128 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec.Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary MII Life, Inc. City of Stillwater Thompson Hardware Comapny Ace Hardware Food N Fuel Inc. Arrow Buildong Center Miller Excavating Inc. Gopher State One -Call Inc. Rose Floral & Greenhouse Inc Mogren Bros. Landscaping B.B.& K. Construction Harvest States Systems Service Company St. Croix Outfitters Fox Valley Systems Inc. Del's Outdoor Power Equipment Century Power Equipment Roettger Welding Inc. Greeder Electric Inc. City of Stillwater Glen Johnson Construction Salaries, Labor May 1 -15'92 $ 5,218.30 Salaries, Labor May 16 -31'92 5,507.65 W.T. Federal for May'92 2,257.47 W.T. State for flay'92 930.27 Medicare dues for May'92 370.96 FICA dues for May'92 1,586.32 PERA dues for May'92 1,731.32 Dues for June'92 96.00 Premium for June'92 1,391.63 Account. James E McKnight 150.00 Sales Tax for May '92 490.16 Phone Service, Telemeter Circuits 335.03 Power, Gas, Lights 3,376.01 Sundry Expense 294.40 Group Term Life Premium 97.20 Principal & Interest G.O.Bond'77 3,946.87 Shop Supplies 132.62 Shop Supplies 109.50 Gasoline 252.59 Window Sash and Supplies 209.46 Manhole & Drain Excavating 367.50 April Locations 47.50 r Flowers Andrews & Plants 86.07 Black Dirt 47.50 Replace Culvert & Sidewalk, Laurel 1,172.00 Grass Seed 18.50 Ann. Main. Agree Control System 825.00 Lettered Caps 60.00 Marking Paint 59.78 String Trimmer 28.88 Wiring Harness, Rider 9.29 Square Bar 8.00 Breaker, S. 4th St. Station 540.00 App. Share, 1991 D.T. Project 65,000.00 Payment #1, Warehouse /Garage 34,448.00 Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation Water Products Company Goodin Company Chlorine, Acid & Phosphate $ 1,362.48 Uniforms 156.52 Main Box Top Sections 181.00 Meter Register, Freight 4.10 Garage, vents, drains & heaters 1,915.34 $135,076.22 There being no further business, on motion, meeting adjourned. -2.1W Attest: ecretary Stillwater, Minnesota July 9, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 9, 1992 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, George Keys and Mrs. Roger Funk. The minutes of the June 11, 1992 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,169 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Don Jahnke as President and John Jewell as Vice President of the Board of Water Commissioners, effective July 1, 1992. The offices and appointments of Board members now stand as follows: President Don Jahnke Appointment expires June 30, 1995 Vice President John Jewell Appointment expires June 30, 1993 Member James Weaver Appointment expires June 30, 1994 Mrs. Roger Funk, 2000 Hidden Valley Lane, Account #24 -275, appeared before the Board requesting relief of June 11, 1992 invoice ($131.37) for damage at #8 station. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", $30.00 for labor will be recinded from the above mentioned invoice. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Union Local #49, letter dated July 6, 1992 is accepted, including Tom Corman's promotion to Utility II classification, effective January 1, 1992. The duration of the contrct is from January 1, 1992 though December 31, 1992. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Dennis McKean's salary will be increased $93.60 per month, effective January 1, 1992. Dennis McKean's salary for 1992 will be $3,238.78 per month. George Keys, of Keys Well Drilling, advised the Board of time frame involved in drilling for well #10. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to proceed immediately to acquire 150' x 150' piece of property for #10 Well Site, in the Highlands Addition to Stillwater. Commissioner Jewell's motion also calls for Manager McKean to authorize SEH Inc. to prepare plans and specifications for #10 Well. The Board further instructed Manager McKean to pursue a meeting as soon as possible with the Stillwater Parks and Recreation Board to discuss location, future housing on the site, etc. After discussion, on motion of Commissioner Jewell„ duly seconded by Coumuissioner Jahnke, all voting "Aye ", the designated smoking area as defined in 1991 is acceptable. Discussion of Superintendent of Distribution's hourly vs. salary wage was tabled until next month. Ron Anderson reported on service and watermain changes at Lakeview Hospital, a new sprinkler line to the Senior High School and the recently completed service leak at 706 W. Laurel Street. As a matter of record, the following items were discussed, with no action taken: 1. 1991 audit reports were distributed. 2. 1992 2nd quarter budget copies were distributed. 3. Lead and copper testing program and the fee involved was featured in a recent Courier article and also in the most recent City Newsletter. 4. Acco1(nts receivable balance as of June 30, 1992 was $15,627.25, the highest amount for this date since 1985. Pay Roll No. 2129 Pay Roll No. 2130 RESOLUTION NO. 1,169 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Salaries, Labor June 1 -15'92 $ 5,768.86 Salaries, Labor June 16 -30'92 7,039.31 (includes cert.checks) W.T. Federal for June'92 U.T. State for June'92 Medicare dues for June'92 FICA dues for June'92 PERA dues for June'92 Dues for July'92 Premium for July'92 Account, James E McKnight Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross and Blue Shield of Minnesota USCM Deferred Compensation Program Conuuissioner of Revenue US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Fina Oil Company Valley Auto Supply Inc. Miller Excavating Inc. Brochman Blacktopping Chuck Bailey Gopher State One -Call Inc. Rose Floral & Greenhouse Inc. City of Stillwater St. Croix Outfitters Business Forms & Accounting McGladrey & Pullen Chris Amdahl, Locksmith Stillwater Ford Inc. Stillwater Motor Company Fred's Tire Designery, Architecture Greeder Electric Glen Johnson Construction Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation Water Products Company Goodin Company 2,559.78 1,058.65 441.10 1,886.08 2,023.44 108.00 1,391.63 150.00 Sales Tax for June'92 537.53 Phone Service, Telemeter Circuits 334.43 Power, Gas, Lights 5,142.21 Double Post Cards, Envelopes 170.50 Office Supplies 85.90 Principal & Interest G.O.Bond'77 3,946.90 Shop Supplies 226.22 Shop Supplies 18.52 Gasoline 263.35 Battery, Shop Supplies 82.59 Backhoe, Truck, Fill, 3 Jobs 3,675.96 Blacktop, 2 Jobs 1,430.00 Cement, Myrtle St. 1,300.00 Location Requests 92.50 Plants, Office 81.05 z Stone Wall Repair 1,437.50 Rainsuit 39.99 500 Checks 99.79 Final Payment'91 Audit 1,300.00 Rekey Locks, Garage 78.00 Replace U Joint, Ford 68.40 Turn Signals'90 Chev. 29.93 Tire Repair 10.50 Final Payment, Garage /Warehouse 500.00 Service, hiring, Fixtures 4,946.50 Final Payment, Garage /Warehouse 12,000.00 Acid,Chlorine,Samples,Pegulator 2,982.34 Uniforms 81.56 Curb Stops, Corps, Fittings 1,001.53 1" Meters, Hydrant Repair Kit 749.05 Curb Boxes, Rods, Fittings 534.72 $65,674.32 There being no further business, on motion, meeting adjourned. ¢f7 t, Secretary Minnesota August 13, 1992 Attest: Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 13, 1992 at 7:00 A.M All Commissioners were present. President Jahnke presiding. Also present were Ron Anderson and Dale Curtis. The minutes of the July 9, 1992 regular meeting were read and approved as wr4tten. On motion of Co missioner Jeraell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,170 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Ronald Anderson, Supervisor of Distribution, will remain an hourly, union employee. The Board held an informal hearing on Dale Curtis, regarding a personal matter. Disciplinary action and modification of work routine will be forthcoming. City Attorney Magnuson has requested Steve Fiterman, of Ground Development Company, to deed a piece of property to the City for Well Site #10. Also Parks and Recreation Commission Chairman,WayinecWohlers, has been advised of Water Department intentions regarding location, housing for pump, etc. Exterior concrete block deterioration at No. 9 Pumphouse was discussed. A proposal from American Engineering Testing Inc. to determine the cause of block deterioration was not acted on at this time. This matter will be reviewed next month. In the meantime, painting of the building will continue. The Board instructed Manager McKean to bring any further requests of any employee for golf, or any other outing, on company time, to the Board for consideration. As a matter of record, the following items were discussed, with no action taken: 1. Ron Anderson reported on Green Twig Way and Gloves Addition, two (2) small developments starting this year. 2. The Board will look at the Post Office Park situation in September. 3. Hospitalization premiums will be increased $4.70 for single and $12.36 for family coverage per month. 4. Accounts receivable balance for July 31, 1992 is $54,012.48. This is the highest figure ever for this date. 5. 123 shut -off notices, of over $9,000.00 were mailed August 6th. 6. Lead and Copper Testing Fee notices will be mailed the end of August. RESOLUTION NO. 1,170 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2131 Back Pay, Labor Jan 1 -Jun 30'92 $ 1,996.96 Pay Roll No. 2132 Salaries, Labor July 1 -15'92 6,010.45 Pay Roll No. 2133 Salaries, Labor July 16-31"92 6,187.49 Firstar, Stillwater Bank W.T. Federal for July'92 2,831.20 Commissioner of Revenue W.T State for July'92 1,190.28 Firstar, Stillwater Bank Medicare Contribution Medicare Dues for July'92 504.62 Firstar, Stillwater Bank, Soc. Sec. Cont. Fund FICA dues for July'92 2,157.60 State Treasurer PERA dues for July'92 2,185.25 Financial Secretary, Local #49 Dues for August'92 108.00 Blue Cross & Blue Shield of Minnesota Premium for August'92 1,391.63 USCM Deferred Compensation Program Account, James E McKnight 150.00 Commissioner of Revenue Sales Tax for July'92 1,061.85 US West Communications Phone Servive, Telemeter Circuits 333.06 Northern States Power Company Power, Gas, Lights 4,599.34 Dennis McKean, Secretary Sundry Expense 456.17 Postmaster, Stillwater 4400 Postcards 1,026.00 Croixside Printing Printing Office Supplies 158.87 Stillwater Book & Stationery Inc. Office Supplies 26.57 City of Stillwater Principal & Interest G.O. Bond'77 3,946.87 Thompson Hardware Inc. Shop Supplies 333.37 Ace Hardware Shop Supplies 254.41 F000d -N -Fuel Inc. Gasoline 274.44 Valley Auto Supply Inc. Shop Supplies 36.17 Arrow Building Center Warehouse /Garage Supplies 727.64 Miller Excavating Inc. Backhoe, Truck (1 job) 831.21 Brochman Blacktopping Blacktop (4 jobs) 5,990.00 Les Ritter Ditching Harrison Job, Laurel St. 105.00 Gopher State One -Call Inc. Location Requests 57.50 Giebler Woodworking Siding Repair #8 Station 729.00 Century Power Equipment Riding Lawnmower Repair 35.46 Del's Outdoor Power Equipment Repairs 54.15 Stillwater Motor Company Repairs '88 Chev. 18.83 SEH Inc. Map Updates 300.00 Feed -Rite Controls Inc. Acid, Chlorine, Phosphate, Samples 1,765.17 Leef Bros. Inc. Uniforms 101.95 WaterPro Stops, Wire, Meter Parts 1,497.16 Goodin Company Coupling, Elbows 335.73 49,769.40 Metropolitan Federal Bank Investment 50,000.00 $99,769.40 There being no further business, on motion, meeting adjourned. ,c,,t214 %L---- Attest: Secretary 6` �Lv-- - /7r Stillwater, Minnesota September 10, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 10, 1992 at 7:00 A.M. All Commissioners were present. Also present were Ron Anderson, Joseph Nasvik and Paul Nasvik. The minutes of the August 13, 1992 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,171 was approved for payment. Gary Laidig, our State Senator was invited to attend this meeting regarding his displeasure of the way we notified customers involving the "Mn Test Fee ", which takes effect October 1, 1992. However, Mr. Laidig was not in attendance at the meeting. Joseph and Paul Nasvik, explained a technique of forming concrete to match existing stonework at the Post Office Park. Stone and pipe deterioration at the park warrants immediate attention. Paul Nasvik advised the Board, approximately $25,000.00 would be needed to rebuild the wall area and the pool area. After much discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Joseph Nasvik was hired on a time and material, plus 10% basis, to repair wall, pool and floor areas at the Post Office Park. Joseph Nasvik will begin immediately in some areas, but the bulk of rebuilding will be next spring. Manager McKean advised the Board of No. 10 Well Site. City Attorney Magnuson has notified Steve Fiterman of property acquisition. Tentative dates before actual drilling may begin in early January, are approval of plans and specifications October 8, 1992, advertisement for bids, November 11, 1992, bid opening 3:00 P.M., December 8, 1992 and bid award December 10, 1992. Elizabeth Kraft has tendered her resignation, effective September 25, 1992. Liz Kraft has worked here over 11 years and Board members and staff each wish Liz well in her new job and sincerely regret her leaving. Manager McKean is authorized to begin a search for a replacement. Guidelines for a replacement are 30 -35 hours per month average, $7.00 per hour to start, plus offering the cleaning job. The concensus of the Board was to delay any testing of concrete walls at No. 9 Station, until the Spring of 1993. As a matter of record, the following items were discussed, with no action taken:) 1. Ron Anderson reported on various projects, including Charter Commission updtae. 2. Accounts receivable as of August 31, 1992 were $33,577.47. This is the highest figure ever for this date. 3. After Christmas Party is set for January 9, 1992. Restaurant is unknown at this time. RESOLUTION No. 1,171 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2134 Pay Roll No. 2135 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Firstar, Stillwater Bank Soc. Sec. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Croixside Printing Salaries, Labor Aug 1 -15'92 Salaries, Labor Aug 16 -31'92 W.T. Federal for Aug'92 W.T. State for Aug'92 Cont. Medicare dues for August'92 Cont.Fund FICA dues for Aug'92 PERA dues for Aug'92 Dues for Sept'92 Premium for Sept'92 Account James E McKnight Sales Tax for Aug'92 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Printing, Office Supplies $ 5,442.93 5,845.89 2,361.09 974.18 401.96 1,718.86 1,768.17 108.00 1,581.69 150.00 690.92 321.58 4,051.28 424.70 78.81 /7/ Stillwater Book & Stationery Inc. MII Life, Inc. Berkley Administrators City of Stillwater Thompson Hardware Company Ace Hardware Fina Oil Company Arrow Building Center Brochman Blacktopping Chuck Bailey Construction Gopher State One -Call Inc Dennis Notaro Copy Duplicating Products Inc. City of Stillwater Cleveland Cotton Products Carlson Equipment Company Del's Power Equipment Century Power Equipment Valley Custom Mold Inc. Stillwater Motor Company Stillwater Ford Inc. Greeder Electric Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Goodin Company There being no further business Attest: Office Supplies $ 169.31 Group Life Premium 97.20 Workers Comp. Premium 6,868.00 Principal & Interest G.O.Bond'77 3,946.87 Shop Supplies 100.40 Shop Supplies 81.94 Gasoline 252.64 Warehouse /Garage Supplies '102.17 Blacktop (1 job) 210.00 Harrison Sidewalk 216.00 Location Requests 55.00 Repair Security System #8 45.00 Copy Machine Repair 85.00 Sidewalk Replacement (Laurel St) 765.00 Shop Supplies 135.94 Saw Blades 31.50 Repairs Lawnmower 30.19 Repairs Rider Mower 77.33 Repairs #9 Valve 110.00 Repairs'90 GMC &'88 Chev. 1,042.49 Repairs'88 Ford 1,088.15 Supplies & Labor (New Garage) 405.00 Samples, Acid, Chlorine 1,182.04 Uniforms 81.56 Pipe Fittings 122.00 $43,220.79 , on motion, meeting adjourned. S cretary Stillwater, Minnesota October 8, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 8, 1992 at 7:00 A.M. All Commissioners were present. President Janhke presiding. Also present were Ron Anderson, Dick Moore and Bob McGarry. The minutes of the September 10, 1992 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution Nb. 1,172 was approved for payment. Bob McGarry appeared before the Board to request water service for Lots 24 -30, East side of North Broadway. After much discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", water service to above mentioned lots is approved contingent on watermain and hydrant extended to Wilkin & Broadway intersection. Private 1" water service lines are also approved for Lots 24 & 25 and Lots 26, 27 & 28, with appropriate 25' easement over Lots 26, 27 & 28. Lots 29 & 30 will be allowed direct hookup to watermain. This approval may include up to six (6) services. As a matter of record, President Jahnke explained a City proposal for storm sewer access through part of Bob Lockyears property at 1016 North Third Street. Dick Moore, of SEH Inc. presented the Board with final plans and specifications for drilling No. 10 Well. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the plans and specifications for Well No. 10 and ordering advertisments for bids was approved. A preliminary budget for 1993 was present to the Board. After some discussion, this matter was tabled until next meeting. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Ron Anderson will be allowed $1,500.00 for registration and expenses to attend the National AWWA Convention in June 1993. The next meeting will be held November 2, 1992 and recessed until the regular November 12th meeting. As a matter of record, the following items were discussed, with no action taken: /70� 1. Lead testing will begin October 16th, 2. 1992 - 3rd quarter budget copies were distributed.,, 3. Accounts receivable balance as of September 30, 1992 was $16,278.60. This is the lowest figure for this date since 1987. 4. Ron Anderson reported liquid phosphate solution has worked well and should be continued, flushing hydrants is about half done and the possibility of a better tank site in the proposed annexation property should be explored. 5. Along with a letter notifying the Highland Addition residents of drilling No. 10 Well, Ron Anderson will speak to each resident. RESOLUTION NO. 1,172 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2136 Salaries, Labor Sept 1 -15'92 $ 5,912.09 Postmaster, Stillwater Postcards, Envelopes, Permit 904.00 Pay Roll No. 2137 Salaries, Labor Sept 16 -30'92 5,708.07 Firstar, Stillwater Bank W.T. Federal for Sept'92 2,428.050 Commissioner of Revenue W.T. State for Sept'92 1,013.75H Firstar, Stillwater Bank Medicare Contribution Medicare dues for Sept'92 412.881;,' Firstar, Stillwater Bank Soc. Sec. Cont. Fund FICA dues for Sept'92 1,765.34,°1 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Inc. McGarry- Kearney Agency City of Stillwater Thompson Hardware Inc. Ace Hardware Food -N -Fuel Inc. Arrow Building Center Minnesota Department of Revenue Gopher State One -Call Inc. Fox Valley Systems Inc. St. Croix Outfitters Roettger Welding Inc. Systems Service Company Joseph F. Nasvik Feed -Rite Controls Inc. Leef Bros. Inc. Techniflow Corporation WaterPro Goodin Company PERA dues for Sept'92 1,827.23 8 Dues for Oct'92 108.00n Premium for Oct'92 1,381.750 Account, James F McKnight 150.00 th Phone Service, Telemeter Circuits 357.89 ,1 Power, Gas, Lights 3,913.60g Mn Test Fee Notice, Tnvelopes 215.132 Office Supplies 99.360 Commercial Package Policy 10,452.00 Principal & Interest G.O. Bond'77 3,946.87 Shop Supplies Shop Supplies Gasoline Shop Supplies Water Connection Fee Location Requests Marking Paint 3 pr. Boots Pipe Racks Autocon Repair Station J9 Post Office Park Repair Samples, Acid, Chlorine Uniforms 2" Curb Stop Corps & Saddles Copper, Cut -In Sleeve 58.66 w 171.64 262.05 92.06 5,598.00 62.50 0 59.78'1 310.00 r 40.00'g. 224.76 430.32Is" 1,070.40 81.56 156.34 441.64 1,365.69 $51,738.28 There being no further business, on motion, meeting adjourned �fe�Ltt -L / •l Attest: Secretary Stillwater, Minnesota November 2, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Monday, November 2, 1992 at 7:00 A.M. All Commissioners were present. President Jahnke presiding, Also present was Ronald Anderson. The minutes of the October 8, 1992 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the budget for 1993 was adopted as presented. Two (2) applications have been received for part -time office help. After discussion, am motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Mary Jo Stevensen is hired as part -time office help. Stevensen will receive $7.00 per hour and will work approximately 400 hours per year. In addition, Stevensen will also house -clean the bathrooms, Board room, and the offfices twice a month. /71 Stevensen's employment will be subject to a physical examination and a six (6) month probationery period. The Board of Water Commissioners acknowledge receipt of a proposed petition for Audit and Examination from Arnold Jirik. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the Board requested the City of Stillwater, that they be included in a joint response to Arnold Jirik regarding this proposed petition. As a matter of record, the following items were discussed, with no action taken: 1.January 9th - Holiday Party at Elmo Inn. 2. Ron Anderson reported on a variety of informational items and on the status of various City projects. 3. Accounts receivable balance as of October 31, 1992 was $63,511.36. This is the highest figure for this date since 1988. On motion, meeting recessed until November 12,1.1992. Vice President Jewell reconvened the regular meeting, November 10, 1992 at 12:00 P.M. Commissioners Jewell and Weaver present. 'Commissioner Jahnke absent. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,173 was approved for payment. RESOLUTION NO. 1,173 Pay Roll No. 2138 Pay Roll No. 2139 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Firstar, Stillwater Bank Soc. Sec. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing Stillwater Book & Stationery Inc. McGarry- Kearney Agency City of Stillwater Thompson Hardware Inc. Ace Hardware Fina Oil Company Arrow Building Center Gopher State One -Call Inc. Banyon Data Systems Inc. CompuAdd Corp. Fuhr Trenching D.N.R. Division of Waters Pedar Gaalaas Inc. Stillwater Motor Company Del's Power Equipment Minnesota Conway Giebler Woodworking SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Salaries, Labor Oct 1 -15'92 Salaries, Labor Oct 16 -31'92 W.T. Federal for Oct'92 W.T. State for Oct'92 Cont. Medicare dues for Oct'92 Cont.Fund FICA dues for Oct'92 PERA dues for Oct'92 Dues for Nov'92 Premium for Nov' 92 Account, James E McKnight Sales Tax for Oct'92 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense 450 Double Cards & Permit #538 Letterheads, Envelopes, Cards Office Supplies Liability Policy Principal & Interest G.O. Bond'77 Drill Repair, Supplies Shop Supplies Gasoline Shop Supplies Location Requests Billing Support Service Contract Water Service, 1215 - 5th Ave S. Water Permit Fee Add. Plaque - Kraft Valve Keepers '88 Chev. Saw, Air Filter, Blade Service Fire Extinguishers Remodel Front Office Plans & Specs Well No.10 Water Samples Uniforms Meters, Connections, Hydrant Parts Taps, Clamps Metropolitan Federal Bank Investment, 7 mo. @ 3.65% There being no further business, on motion, meeting adjourned. )27-G-6-44,242.,% Attest: Secretary $ 6,133.49 5,788.52 2,481.33 1,039.94 410.34 1,754.42 1,862.48 108.00 1,481.72 150 .00 1,053.60 354.99 3,790.58 458.08 919.00 207.68 97.04 2,630.00 3,946.87 119.86 8a.46 327.03 15.96 50.00 633 .68 325.00 3,300.00 175.00 67.10 96.61 99.12 78.26 2,434.00 1,446.90 155.58 101.95 1,299.16 803.69 $46,280.44 50,000.00 $96,280.44 Stillwater, Minnesota December 10, 1992 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 10, 1992 at 7:00 A.M. Commissioners Jewell and Weaver were present. President Jahnke was absent. Vice President Jewellpresiding Also present were Dick Moore and Ronald Anderson. The minutes of the November 2, 1992 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,174 was approved for payment. Six (6) bids received December 8, 1992 to drill No. 10 Well were: Bergerson- Caswell Inc. - $102,920.00, Hydro Fngineering $89,910.00, Keys Well Drilling - $81,740.00, Layne- Minnesota - $78,755.00, Mark J. Traut Wells - $113,340.00, and F.W Renner - $96,500.00. Dick Moore, of SEH Inc. , recommended the low bidder, Layne- Minnesota be awarded the contract for $78,755.00. After discussion, because the well site deed has not been received, according to City Attorney Magnuson, awarding the contract should be delayed, until land title is received. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", a quote of $9,318.75 was approved for purchase of a 1984 Model -743 Bobcat Skid Loader. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", a quote of $1,331.25 was approved for purchase of a 1984 Nodine Trailer. As a matter of record, the following items were discussed, with no action taken: 1. Proposed City parking lot, Fast side of North Third Street, may be assessed in part to the Water Department. 2. Lead and Copper test results have been received and forwarded to the sixty (60) volunteer participates. 3. MnDot will be installing a permanent medallion sized Bench Mark on the Tower Drive Tank concrete base, in the near future. 4. City of Stillwater Policies and Procedures Manuels were distributed to the Board members for their review and instruction. 5. Accounts receivable balance for November 30, 1992 was $32,795.18. 6. Ron Anderson reported on Highland Addition residents notifications, trench box requirements, meters installed in 1992, water main breaks this past month, and our annual Holiday Party on December 23rd. RESOLUTION NO. 1,174 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2140 Salaries, Labor Nov 1 -15'92 Pay Roll No. 2141 Salaries, Labor Nov 16 -30'92 Firstar, Stillwater Bank W.T. Federal for Nov'92 Commissioner of Revenue W.T. State for Nov'92 Firstar, Stillwater Bank Medicare Cont. Medicare dues for Nov'92 Firstar, Stillwater Bank Soc.Sec.Cont.Fund FICA dues for Nov192 State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Nortbern States Power Company Croixside Printing Stillwater Book & Stationery Inc. MII Life, Inc. City of Stillwater PERA dues for Nov' 92 Dues for Dec' 92 Premium for Dec' 92 Account, James F McKnight Sales Tax for Nov'92 Phone Service, Telemeter Circuits Power, Gas, Lights Double Post Cards, Meter Reading Clean Typewriter & Supplies Group Life Premium $ 5,398.00 5,469.72 2,320.71 959.23 388.08 1,659.18 1,726.31 108 .00 1,481.72 150.00 530.58 353.90 2,849.32 77.75 44.11 97.20 Principal & Interest G.O. Bond'77 3,946.87 Thompson Hardware Inc. Ace Hardware Food -N -Fuel Inc. Valley Auto Supply Inc. Miller Excavating Inc Brochman Blacktopping Gopher State One -Call Inc. Greeder Electric Stillwater Motor Company Fred's Tire Company The Courier Business Forms & Accounting Systems Clevelafid Cotton Products Southam Business Communications Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company WaterPro Goodin Company Metropolitan Federal Bank There being no further business, on Attest: Shop Supplies Shop Supplies Gasoline Oil & Supplies Backhoe, Truck 2 Jobs Blacktop 1 Job October Location Requests Apput. Repair No. 8 Station Maintenance 3 Trucks Front Tires, Dump Truck Ads for Bids Np. 10 Well Utility Bill Forms Cleaning Rags Ads for Bids No. 10 Well Engineering No. 10 Well Chlorine, Acid, Phosphate Uniforms Repair Clamps Hydrant Parts Copper & Fittings Investment 9 mo. @ 3.657 motion, $ 194.50 272.32 219.34 51.19 1,193.43 260 .00 285.00 159.30 147.04 204.58 13 .50 724.70 199.01 174.90 227.95 2,238.65 92.76 166.58 294.83 1,836.82 $36,517.08 50,000.00 $86,517.08 meeting adjourned. — Secretary Stillwater, Minnesota December 21, 1992 Special Meeting: A special meeting of the Board of Water Commissioners was 1992 at 9:00 A.M. Commissioners Jewell and Weaver were present. Commissioner Jahnke President Jewell presiding. After discussion, on motion of Commissioner Weaver, duly seconded held on Monday, December was absent. Vice by Commissioner 21, Jewell, both voting "Aye ", a supplemental motion is approved to purchase a 1990 Bobcat Skid Loader for $11,250.00. This supercedes December 10, 1992 action on a 1984 Bobcat Skid Loader. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota January 7, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 7, 1993 at 7:00 A.M. Commissioners Jewell and Weaver were present. President Jahnke absent. Vice - President Jewell prasiding. Also present were Dick Moore and Ronald Anderson. The minutes of the December 10, 1992 regular meeting and the December 21, 1992 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,175 was approved for payment. After discussion and on recommendation of Dick Moore of SEH Inc., on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Layne - Minnesota is hereby awarded the bid to drill No. 10 Well for $78,755.00. This bid is contingent on the City securing land title for this well. Discussion followed of options availible for No. 10 Well Site, including building a pumphouse this Spring, using a temporary submersible pump, fencing the area, chemicals needed, etc. This matter will be discussed further next month. The Board was advised the City Council willhe -'asking the Water Department to participate in the cost of a feasibility report for the City's Comprehensive Plan of proposed annexed property. This participation will include only water - related matters of the report. /7 After discussion, the Board instructed Manager McKean to proceed with preliminary wording of a policy and procedures manuel. As a matter of record, the following items were discussed, with no acton taken: 1. 1992 - 4th quarter budget copies were distributed. 2. Estimate of $4,800.00 for materials to remodel the back office was received. 3. Accounts receivable as of December 31, 1992 was $16,385.89. This figure is $600.00 higher than last year. 4. Ronald Anderson reported on the purchase of a new gas furnace for Laurel St. Station for $350.00, #8 Station flow meter is being repaired, and hydrant relocations on the North and South ends of Pine Tree Trail. 5. Union and salaried personnel proposals will be forthcoming. RESOLUTION NO. 1,175 Be resolved by the Board of Water Commissioners, of the City of Stillwater , that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Longevity Pay - Salaries, Labor Dec $ 9,966.71 1'91 to ilov 30'92 -12 months Salaries, Labor Dec 1 -15'92 5,916.45 Salaries, Labor Dec 16 -31'92 11,669.96 includes Unused Sick Leave W.T. Federal for Dec'92 W.T. State for Dec'92 Medicare dues for Dec'92 Fund FICA dues for Dec'92 PFRA dues for Dec'92 Dues for Jan'93 Premium for Jan'93 Account, James E McKnight Sales Tax for Dec`,92 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense • Office Supplies Principal & Interest G.O. Bond'77 Shop Supplies Shop Supplies Gasoline Garage Supplies Water Connection Fee Main Leak, Harriet @ Orleans Location Requests Starter '88 Chev Driveshaft '88 Ford Pipe Brackets Manhole Cover Pick Furnace, Laurel St. Bobcat & Trailer Plans & Specs Well #10 Samples Uniforms Repair Clamp Meter Wire Hydrant Flags, Pipe Wrenches Pay Roll No. 2142 Pay Roll No. 2143 Pay Roll No. 2144 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Stillwater Book & Stationery Inc City of Stillwater Thompson Hardware Company Ace Hardware Fina Oil Company Arrow Building Center Minnesota Department of Revenue Miller Fxcavating Inc. Gopher State One -Call Inc. Stillwater Motor Company Stillwater Ford Inc. Roettger Welding Inc. Praire Equipment Company May's Appliance Repair Tri -State Bobcat Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply WaterPro Goodin Company There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota February 11, 1993 6,427.43 2,516.46 947.22 4,050.08 4,512.80 108.00 1,481.72 150 .00 375.62 334.29 3,788.25 399.19 99.45 - 3,946.90 30.05 85.37 290.99 655.80 5,598.00 632.41 55.00 198.51 118.89 27.00 69.22 41.36 12,581.25 367.25 181.00 107.52 93 .00 594.81 285.99 $78,703.95 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 11, 1993 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice President Jewell presiding. Also present was Ronald Anderson. The minutes of the January 7, 1993 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,176 was approved for payment. /77 On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the annual report for 1992 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12, of the City Charter. The Board acknowledged receipt of Union Local #49 letter, dated January 13, 1993, that indicates 1993 -1994 contract proposals. After discussion, the Board tabled this matter until the next meeting or possibly earlier. The Board was advised of a feasibility report involving sewer and water in the S.E. corner of Stillwater. The report will deal primarily with sewer needs, but also with assessed watermain to be extended from the 1200 block of Third Ave, South through Hillcrest Lane to Orleans Street. Also, proposed at Water Board expense is 300' of watermain on Dubuque St. between 4th Ave. and 5th Ave. S. and 500' of watermain, North from 5th Ave. S. dead -end and West on Hudson St. to 6th Ave. S. This proposal would loop this entire area and maintain constant fire flows. The contract for drilling No. 10 Well is now complete. Layne - Minnesota has been notified to proceed, effective February 9, 1993. The well completion date will be early June, 1993. The State Health Department has verbally agreed that no chemicals are needed, if a temporary pump is installed (90 -120 days), provided current flouride levels are maintained. Also, a 12" watermain to well site from Orleans Street probably can be added to Phase III, Highlands Addition utility construction. Vice - President Jewell indicated circumstances and timing will dictate when permanent housing, etc. can be granted. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of January;31, 1993 was $57,911.25. This figure is $14,000.00 higher than ever for this date. 2. Ronald Anderson reported on the status of office re- modeling, pumphouse maintenance and painting, and Pine Tree Trail hydrant re- location§ at each dead -end. RESOLUTION NO. 1,176 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Dennis McKean, Secreatry Pay Roll No. 2145 Pay Roll No. 2146 Firstar, Stillwater Bank Commissioner of Revenue Firstar,Still. Bk. Medicare Contribution Firstar, Still. Bk. Soc. Sec. Contrib. Fd. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota U.S.C.M. Deferred Compensation Program Commissioner of Revenue U.S. West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Inc. Thompson Hardware Company Ace Hardware Food N Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Minn. D.N.R. - Div. of Waters Ammerican Water Works Association Airsignal Inc. Gopher State One -Call Inc. Ronald A Anderson Johnny's T.V. N.H.A.P. Inc. Viking Electric Supply Misc. Expense $ 550.00 Salaries, Labor January 1 -15'93 5,943.33 Salaries, Labor January 16 -31'93 5,339.18 W.T. Federal for January, 1993 2,368.97 W.T. State for January 1993 996.68 Medicare dues for January 1993 407.70 FICA dues for January 1993 1,743.12 PERA dues for January 1993 1,765.45 Dues for February 1993 108.00 Premium for February 1993 1,481.72 Account James F McKnight 150.00 Sales Tax for Janaury 1993 693.55 Phone Service, Telemeter Circuits 348.01 Power, Gas, Lights 3,648.00 Permit #538 4,500 pcs. @ .17 765.00 Office Supplies 138.15 Shop Supplies 58.11 Shop Supplies 470.10 Gasoline 228.80 Bob Cat & Shop Supplies 128.05 Office & Garage Supplies 539.42 1992 Water Appropriation Fee 2,691.00 1993 Dues 73.00 1993 Beeper Signal 205.33 Location Requests 5.00 A.W.- ?.A. Nat'l Convention June 1993 1,500.00 Autocon Bulbs 237.07 Garbage Bags 36.95 Staples, Bellhangers 327.32 /7e Croix Valley Glassworks Inc. Roettger Welding Inc. Municilite Company Fred's Tire Munitech Inc. Systems Service Company Tri -State Bobcat Inc. S.E.H. Inc. Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Lexan for Bob Cat Bob Cat Bracket Bob Cat Light Stem & Seal Bob Cat Meter Repair #8 Autocon Repair Wiper for Bob Cat Plans & Specs Well #10 273.59 20.00 178.89 9.50 308.30 499.92 62.05 999.74 Acid, Chlorine, Samples, Phosphate 2,049.73 Uniforms 87.13 Hydrant Fxtension, Fittings 1,358.43 Gas Heater, Laurel St. Fittings 379.52 $39,173.81 There being no futher business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota February 23, 1993 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, February 23, 1993. Commissioners Jewell and Weaver present. President Jahnke was available through a conference phone line. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the following counter -offer was proposed, (i.e., letter dated February 23, 1993) to Union Local #49. There being no further business, on motion, meeting adjourned. Attest: wiz Secretary Stillwater, Minnesota March 11, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 11, 1993 at 7:00 A.M. Commissioners Jewell and Weaver were present. President Jahnke absent. Vice President Jewell presiding. Also present were Tim Conners, James Tholen and Ronald Anderson. The minutes of the February 11, 1993 regular meeting and the February 23, 1993 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,177 was approved for payment. Tim Conners and James Tholen discussed with the Board, the union proposals and the Board's counter -offer for 1993. After much discussion, the Board asked Tim Conners to prepare a re- defined proposal for 1993. Tim Conners concurred and will submit a new proposal within about one (1) week. Manager McKean advised the Board that Dale Curtis was discharged from Project Pathfinders, March 2, 1993. Also, Dale Curtis has indicated he will appeal a Blue Cross /Blue Shield decision not to cover $571.00 in invoices from Project Pathfinders, as they are a "Non Participating Provider ". This entire matter will not be acted on by the Board at this time. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of February 28, 1993 was 531,961.17. This figure is the same as last year. 2. Our next meeting is scheduled for April 13th. 3. Ron Anderson reported Well No. 10 now has 118' of 24" outer casing and 210' of 18" inner casing installed. Also, a recent improved I.S.O. Insurance rating of (4) for Stillwater is influenced primarily on 60% Fire Department and 40% Water Department shared basis. 4. Water Departemtn Picnic is set for June 23rd at Pioneer Park. /79 RESOLUTION NO. 1,177 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Tresurer for several amounts viz: Pay Roll No. 2147 Pay Roll No. 2148 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Still Bk. Medicare Contribution Firstar, Still Bk. Soc. Sec. Contrib. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield if Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing Stillwater Book & Stationery Co. Inc. MII Life Inc. McGarry- Kearney Agency Thompson Hardware Company Ace Hardware Fina Oil Company Valley Auto Supply Inc. Arrow Building Center Gopher State One -Call Inc. St. Croix Valley Clinic Rose Floral & Greenhouse Inc. May's Appliance Repair Stillwater Motor Company Systems Service Company Greeder Electric Giebler Woodworking Layne - Minnesota Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Salaries, Labor February 1 -15'93 Salaries, Labor February 16 -28'93 W.T. Federal for February'93 W.T. State for February'93 Medicare dues for February'93 FICA dues for February' 93 PERA dues for February'93 Dues for March'93 Premium for March'93 $ 5,652.46 5,285.68 2,303.66 963.03 384.94 1,645.90 1,748.31 108.00 1,481.72 Account, James E McKnight 150.00 Sales Tax for February'93 418.00 Phone Service, Telemeter Circuits 348.18 Power, Gas, Lights 3,941.32 Sundry Expense 419.38 500 Envelopes, #538 Annual Fee 228.00 Double Post Cards, Ledger Sheets 175.73 Office Supplies 40.20 Group Life Premium 97.20 Bobcat & Trailer Premium 186.99 Shop Supplies 209.93 Shop Supplies, Office Remodeling 413.43 Gasoline 233.46 Shop Supplies 15.24 Material, Back Office 2,327.47 Location Requests 12.50 Physical, Stevensen 41.00 Flowers, Lay 35.00 Thermostat & Control, 4th St. 94.50 Grease, Oil, Filter, 4 Trucks 172.90 Field Service @ #8 Station 297.21 Move Autocon, Wire Heater 779.00 Threshold & Taping, Office 187.00 Payment #1, Well #10 10,598.25 Acid, Chlorine, Phosphate, Samples 1,700.95 Uniforms 87.13 Meter Reader Repair 238.70 Meter Valves 79.52 $43,101.89 There being no further business, on motion, meeting adjourned. Attest: ��2.LLTif 1 L /G " /w_ Secretary / Stillwater, Minnesota March 23, 1993 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, March 23, 1993 at 11:30 A.M. Commissioners Jahnke and Weaver were on conference phone line. Commissioner Jewell was absent. President Jahnke presiding. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", the following revised counter -offer was proposed, (i.e., letter dated March 17, 1993) to Union Local #49. There being no further business, on motion, meeting adjourned. Z-t-'14.6? Attest: Secretary Stillwater, Minnesota April 13, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 13, 1993 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the March 11, 1993 regular meeting and the March 23, 1993 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", /k8 Resolution No. 1,178 was approved for payment. Board members were advised of a mediation hearing set for 10:00 A.M., April 27, 1993 in the Board Room, with Union Local #49. Manager McKean advised the Board that S.E.H. Inc., is now considering a watermain extension on Dubuque Street from 6th Ave.S. to 4th Ave.S. This watermain cost would be borne entirely by the Water Department. Watermain extensions on 5th Ave.S. and Hudson Street have been dropped from consideration. Well No. 10 - air surging is now complete. Test pumping will begin immediately, although because of muddy conditions moving equipment might be delayed a few days. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was instructed to have approximately 80 feet of 12" watermain installed, North from Orleans Street into the well site. This permanent watermain with a hydrant, could be used for temporary pumping this summer, if needed. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", S.E.H. Inc., is authorized to prepare engineering costs for No. 10 pumphouse, controls, pump and motor, piep and valves, and various other equipment. S.E.H. Inc., will not be asked to draw plans for the pumphouse. These plans will probably be generic in nature, with interior of pumphouse completed by Water Department personnel. As a matter of record, the following items were discussed, with no action taken: 1. Ronald Anderson explained carbon monoxide problem with furnaces on March 31st. 2. 2nd phase of Lead and Copper testing is set for April 24 -25th. 3. Reduction in Gopher One -Call rates to $2.25 per call. 4. Accounts receivable balance for March 31, 1993 was $14,818.88. This figure is the lowest since 1982. 5. First quarter budget copies were distributed and discussed. RESOLUTION NO. 1,178 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2149 Pay Roll No. 2150 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Still Bk. Medicare Contribution Firstar, Still Bk. Soc. Sec. Cor+itrib. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Croixside Printing Stillwater Book & Stationery Company Inc. McGarry- Kearney Agency Thompson Hardware Company Ace Hardware Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center United Building Center Miller Excavating Inc. Minnesota Department of Revenue Gopher State One -Call Inc. R.H. Stafford, Auditor /Treasurer R.L. Polk & Company McGladrey & Pullen Stillwater Motor Company Fred's Tire Company Peliable Appliance Repair Salaries, Labor March 1 -15'93 $ 5,704.85 Salaries, Labor March 16 -31'93 5,913.61 W.T. Federal for March'93 2,454.61 W.T. State for March'93 1,045.36 Medicare dues for March'93 411.66 FICA dues for March'93 1,760.14 PERA dues for March'93 1,859.88 Dues for April'93 108.00 Premium for April'93 1,481.72 Account, James E McKnight 200.00 Sales Tax for March'93 347.28 Phone Service, Telemeter Circuits 363.93 Power, Gas, Lights 3,810.64 Sundry Expense 343.00 Envelopes, Resolutions 122.48 Office Supplies 10.65 Add. Premium Liab. & Comm. 582.00 Shop Supplies 120.75 Shop Supplies 69.38 Gasoline 295.90 Anti - Freeze, Headlight 44.15 Supplies, Back Office 2,908.33 Supplies, Back Office 110.06 Main Leak, Material @ Well Site 1,706.34 Water Connection Fees 5,598.00 Location Requests 7.50 Waste Management Fees 216.00 City Directory 81.80 1992 Audit 2,800.00 Repair '88 Chev. 72.00 4 Tires '88 Chev. 250.00 Vacuum Repair 82.95 /// Century Power Equipment St. Croix Outfitters Motorola Inc. Gopher Electronics Greeder Electric Home Decorating Center Inc. Layne - Minnesota Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Parts, Leef Blower 1 pr. Boots Radio Repair, Office Meter Wire Clips Office Remodeling Wallpaper, Back Office Payment #2, Well #10 Water Samples Uniforms 1" Corps Repair Clamp, Meter Connections Vise There being no further business, on motion, meeting adjourned. Attest: Sec etary $ 19.66 105.00 96.00 52.90 1,560.00 132.04 15,580.05 128.00 106.71 265.00 497.60 242.42 $59,668.35 Stillwater, Minnesota April 27, 1993 Special Meeting: A mediation hearing with Union, Local #49 was held on April 27, 1993 at 10:00 A.M. All Commissioners were present. Also present were Tim Conners and James Tholen. Lance Teachworth, State Mediator, conducted the hearing. The results of this hearing are contained in April 27, 1993, letter to Union, Local #49. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota May 13, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 13, 1993 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson and Dick Moore. The minutes of the April 13, 1993 regular meeting and the April 27, 1993 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,179 was approved for payment. Dick Moore advised the Board that Well #10 is now essentially complete. Test pumping records indicate virtually sand -free water (.01 PPM) at 1500 G.P.M. Three (3) separtate Iron tests of (.18 PPM, .05 PPM;` & .31 PPM) and Maganese tests of (.02 PPM, less than .01 PPM, and less than .01PPM) indicate water quality is adequate. The Board indicated their acceptance of these findings. Dick Moore, next explained a pump, motor, controls, etc. for the new No. 10 Station. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", SEH Inc. is hereby authorized to prepare preliminary plans and specifications for a 1200 GPM pump and motor, controls and all other appurtenances associated with a pumping station. This motion contains only a floor plan for a pumphouse. Design of a pumphouse will be done by others. Dick Moore indicated all engineering costs for this project would be an estimated $23,700.00 and the bid date could be for early August 1993. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", effective January 1, 1993, James McKnight's salary will increase $62.40 per month to $2,415.06 per month for 1993 and Dennis McKean's salary will increase $80.00 per month to $3,318.78 per month for 1993. As in the past, McKean and McKnight will receive similar benefits as other Water Department personnel. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Mary Jo Stevensen, having successfully completed her six (6) month probationery period is now considered a permanent part -time employee. Upon Commissioner Jewell's request, Manager McKean is instructed to prepare or obtain a /kA form indicating each employee's status regarding the Veteran's Preference Act. As a matter of record, the following items were discussed, with no action taken: 1. Ronald Anderson indicated a pump amd motor inspection report for 1993 has shown No. 9 motor to have marginal vibration and will need attention late this summer. 2. Commissioner Jahnke will look at No. 9 Station Pumphouse exterior for a perceived moisture problem. 3. Accounts receivable balance for April 30, 1993 is $50,623.51. This balance is the highest ever forithis date. 4. 260 notices of turn -off were mailed May 12th of over $21,000.00. RESOLUTION NO. 1,179 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2151 Pay Roll No. 2152 Firstar, Stillwater Bank Commissioner of Revenue Firstar Still Bk. Medicare Contribution Firstar, Still Bk. Soc. Sec. Contrib. Fund State Treasurer Financial Secretary, Local #k49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Stillwater Book & Stationery Co. Inc. Thompson Hardware Company Ace Hardware & Paint Fina Oil Company %lley Auto Supply Inc. Miller Excavating Inc. Chuck Bailey Construction Gopher State One -Call Inc. McGladrey & Pullen Stillwater Perennial Garden Club Century Power Equipment Dels Outdoor Power Equipment Fred's Tire Stillwater Motor Company Stillwater Ford Inc. Banyon Data Systems Inc. Servicemaster of Stillwater Hoffman Refrigeration & Heating Greeder Electric Inc, Motorola Munitech Inc. TKDA Inc. Simonet Furniture & Carpet Company S.E.H. Inc. Layne- Minnesota Company Feed -Rite Controls Inc. Leef Bros Inc. Locator & Monitor Sales Northern Water Works Supply WaterPro Goodin Company Salaries, Labor April 1 -15'93 $ 6,007.77 Salaries, Labor April 16 -30'93 5,633.46 W.T. Federal for April'93 2,450.43 W.T. State for April'93 Medicare dues for April'93 FICA dues for April'93 PERA dues for April'93 Dues for May'93 Premium for May'93 Account, McKnight & Corman Sales Tax for April'93 1,043.16 411.22 1,758.22 1,875.07 108.00 1,481.72 250 .00 707.26 Phones Service, Telemeter Circuits 358.29 Power, Gas, Lights 3,014.69 Permit #538 & Double Post Cards 900.00 Office Supplies Shop Supplies Shop Supplies & Fertilizer Gasoline Lawnmower Oil 7.25 157.49 420 .10 248.54 4.64 Crushed Rock & Fill 1,100.00 Curb, Driveway Apron, Lakeside Dr. 850.00 March Locations 12.50 Partial Audit 1,600.00 Contribution Post Office Park 100.00 Repairs Rider Lawnmower 93.55 Repairs Push Lawnmower 15.22 Repair Tire 8.00 Maint. S -10 Pick -Up 49.29 Maint. F -350 & F -250 Pick -Ups 1,056.59 Computer On Site Support 130.00 Clean Front Office Carpet 137.39 Chimney Vents for Furnaces 813.21 Flag Light Fixture 118.00 Maint. Remote Radio System 177.60 Repair Olive St. Mainline Meter 426.45 Main Break Leak Detection 222.49 Chair, Printer Stand & Carpet 742.21 Plans & Specs #10 Well 3,920.20 Payment #3 - #10 Well 30, 784.14 Chlorine, Hydro Acid & Phosphate 2,154.66 Uniforms 155.43 Repair Air Monitor 91.88 1" Corporations 630.65 Meters & Pipe Fittings 790.68 Drill Taps & Pipe Clamps 253.62 $73,271.07 There being no further business, on motion, meeting adjourned. 6,44.4/. 1t, �. Attest: Secretary Stillwater, Minnesota June 10, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 10, 1993 at 7:00 A.M All Commissioners were present. President Jahnke presiding. Also present were Frank Langer and Mike Schmulske. The minutes of the May 13, 1993 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,180 was approved for payment. Frank Langer, 610 North 5th St. and Mike Schmulske, 611 North 5th St., currently being served by a 1925 1z" private line that is defective, requested a 25% contribution from the Water Department, toward the renewal of their private line. This request was denied, by concensus of the Board members. However, after discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", effective January 1, 1993 all three (3) year special assessment agreements will be charged 8% simple interest instead of the previously charged 10% interest. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to purchase a power saw, router, sander and mitre box not to exceed $1,200.00. On motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", one abstention, Manager McKean was instructed to ask Mayor Hooley for Jack Jewell's reappointment to the Board of Water Commissioners. After discussing a development contract between the City and Al Ranumy owner of Lots 6 and 7, Block 11, Sabins Addition, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", a 1" private line will be allowed to serve this property, as the agreement now states. As a matter of record, the following items were discussed, with no action taken: 1. No. 10 well drilling is now complete with final payment being made. Discussion with Steve Campbell, Engineer, will be held June llth regarding the next steps to be taken. 2. Post Office Park remodeling by Joseph Nasvik hopefully will begin Mid -June. 3. Accounts receivable balance for May 31, 1993 is $18,587.65. This is the lowest figure for this date since 1990. RESOLUTION NO. 1,180 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2153 Pay Roll No. 2154 Pay Roll No. 2155 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank, Soc.Sec.Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Croixside Printing Stillwater Book & Stationery Company MII Life, Inc. City of Stillwater Thompson Hardware Company Inc. Ace Hardware Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Labor, Back -Pay Jan 1- Apr30'93 Salaries, Labor May 1 -15'93 (includes Salary Back -Pay) Salaries, Labor May 16 -31'93 W.T. Federal for May'93 W.T. State for May'93 Medicare dues for May'93 Fund FICA dues for May'93 PERA dues for May'93 Dues for June'93 Premium for June'93 Accounts, McKnight & Corman Sales Tax for May'93 Phone Service, Telemeter Circuits Power, Gas, Lights Turn' Offs, Post Cards Office Supplies Group Life Premium Water Bonds 1977 -Agent Fees Shop Supplies Paint & Supplies Gasoline Trailer Parts Mortar Mix $ 942.14 5,957.38 5,765.97 2,403.42 1,036.13 446.00 1,907.08 1,961.58 108.00 1,481.72 250 .00 451.40 354.40 3,930.16 169.34 73.36 97.20 3,343.30 122.37 153 .70 287.68 8.90 25.74 /ky Miller Excavating Inc. BrochXman Blacltopping Chuck Bailey Lee Schiller Tapping Mogren Bros. Landscaping Gopher State One -Call Inc. Fox Valley Systems Inc. American Flagpole & Flag Company Cleveland Cotton Products Systems Service Company Copy Duplicating Products Inc. Stillwater Motor Company Stillwater Ford Inc. Greeder Electric Pinky's;Croixland Sewer Service Inc. Rose Floral & Greenhouse Inc. Carlson Equipment Company Outdoor Power Repair Century Power Equipment Del's Power Equipment Twin City Testing Inc. Keys Well Drilling Company Simonet Furniture & Carpet Company SEH Inc. Layne- Minnesota Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. Goodin Company Hydrant, Pine Tree Trail Blacktop, 4 Jobs Curb & Gutter, Pine Tree Trail Live Tap, Pine Tree Trail Black Dirt Location Requests Marking Paint Flag Towels 1 Year Service Agreement Service Copier Part for GMC Service, Ford Truck Repair Station #5 Clean Sewer @ Office Flowers Asphalt Cutters Tamper Repair Riding Lawnmower Repair Oil Water Sample Annual Pump Check Desk, Back Office Plans & Specs Well #10 Payment Well #10, Final Samples Uniforms 12" Corp Watermain, Taps, Top Sections There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota July 8, 1993 $ 480.23 1,040.00 200 .00 775.00 25.56 60.75 60.32 30.89 196.81 825.00 121.33 6.70 35.15 134.00 75.00 38.42 177.50 66.11 62.52 8.51 44.00 200.00 2,389.87 3,218.28 7,281.16 224.00 132.33 45.80 960.18 $50,192.39 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 8, 1993 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson. The minutes of the June 10, 1993 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,181 was app'foved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Don Jahnke as President and John Jewell as Vice - President of the Board of Water Commissioners, effective July 1, 1993. The offices and appointments of Board members now stand as follows: President Vice - President Member Don Jahnke John Jewell James Weaver Appointment expires June 30, 1995 Appointment expires June 30, 1996 Appointment expires June 30, 1994 Manager McKean advised the Board, that Dale Curtis' appeal to collect therapy fees of $571.35 from Blue Cross /Blue Shield has been denied, After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Dale Curtis will be reimbursed $571.35. The Board further stated until Dale Curtis successfully completes a therapy program, all work related restrictions will apply. The Board was advised that James Tenneson, who conducted an efficiency study for the City, has recommended - 1. the Water Department perform their own payroll. 2. the Water 3. the Water Department Department generate sewer and garbage bills, along with water bills, This recommendation generate a computer disk of water usage. will come before the City Council in early August. President Jahnke requested meeting with the City Council at an earlier 4:30 meeting. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to have office driveway and parking area blacktopped, along with concrete curb and gutter for $5,600.00. A special meeting will be held July 15, 1993 @ 2:00 P.M. to approve plans and specifications for No. 10 Pumphouse and appurtenances. As a matter of record, the following items were discussed, with no action taken: 1. 2nd quarter budget copies were distributed and discussed. 2. 1992 audit reports were distributed. 3. Accounts receivable balance for June 30, 1993 was $7,744.23. This is the lowest figure for this date since 1981. 4. Don Valsvik of Trinity Church indicated they would begin construction of overflow parking lot in August, on the East side of Third Street. Don Valsvik is aware they will need City Council authorization before they can start the project. Right of ingress/ egress was previously apppoved by the Water Board in August 1991. 5. Ron Anderson reported on the hospital addition, along with the check -valve connection manhole between the high and middle pressure systems, and also (37) Pine Tree Trail residents are now on the high pressure system. RESOLUTION NO. 1,181 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2156 Builders Square Pay Roll No. 2157 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec.Cont.Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program ColLuuissioner of Revenue US West Communicatons Northern States Power Company Dennis McKean, Secretary Stillwater Book & Stationery Company Inc. Thompson Hardware Company Inc. Fina Oil & Chemical Company Valley Auto Supply Inc. Miller Excavating Inc. Les Ritter Ditching Minnesota Department of Revenue Gopher State One -Call Inc. McGladrey & Pullen Motorola Del's Power Equipment Stillwater Motor Company Stillwater Ford Company Greeder Electric Inc. Millipore Corporation SEH Inc. Feed -Rite Controls Inc.' Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor June 1 -15'93 Table Saw, Router,Miter Saw,Sander Salaries, Labor June 16 -30'93 (includes Certificate Checks) W.T. Federal for June'93 W.T. State for June'93 Medicare dues for June 03 FICA dues for June'93 PERA dues for June'93 Dues for July'93 Premium for July'93 Accounts, McKnight & Corman Sales Tax for June'93 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Office Supplies Shop Supplies Gasoline Shop Supplies Backhoe, Truck - 4 Jobs Bullet - 416 N. 4th St. Qtrly. Mn. Test Fee Location Requests Final Audit Repair Speakers Trottle Cable - Push Mower Truck Repair - 1990 GMC Truck Repair - 1988 Ford Office Light Ballast Water Monitor Kits Plans & Specs Well #10 Acid, Chlorine, Samples Uniforms Repair Pipe Locator Fittings, Brass Goods Hydrant Parts Curb Box Covers There being no further business, on motion, meeting adjourned. % tLt, Attest: Secretary Stillwater, Minnesota July 15, 1993 $ 5,893.14 1,085.95 7,156.93 2,532.44 1,082.09 447.08 1,911.76 2,066.86 108.00 1,481.72 250 .00 493.29 347.84 4,016.65 415.19 41.24 33.71 234.67 33 .54 9,785.48 120.00 5,598.00 51.75 750 .00 84.00 47.92 104.14 169.48 110.80 96.59 1,961.40 635.95 95.58 65.00 354.26 271.87 568.06 $50,502.38 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, July 15, 1993 at 2:00 P.M. Commissioners Jahnke and Jewell present. President Jahnke presiding. Commissioner /e6• Weaver was absent. Also present were Dick Moore and Steve Campbell of SEH Inc. Steve Campbell presented plans and specifications for No 10 Pumphouse, (Foundation and Equipment). After discussion, Commissioner Jewell offered Resolution No. 1,182 seconded by Commissioner Jahnke, approval of plans and specifications for No. 10 Pumphouse (Foundation and Equipment). "AYES" - Commissioners Jahnke and Jewell. "NAYS" - None. The plans and specifications for No. 10 Pumphouse were presented to the Board After discussion, Commissioner Jewell offered Resolution No. 1,183, Seconded by Commissioner Jahnke, appproval of plans and specifications for No. 10 Pumphouse. "AYES" - Commissioners Jahnke and Jewell. "NAYS" - None. There being no further business, on motion, meeting adjourned. % 7 ,LtZl��i�� Attest: Secretary Stillwater, Minnesota August 12, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 12, 1993 at 7:00 A.M. Commissioners Jahnke and Jewell were present. President Jahnke presiding. Commissioner Weaver was absent due to recent heart surgery. Also present were Ronald Anderson and Joel Wahlin. The minutes of the July 8, 1993 regular meeting and the July 15, 1993 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,184 was approved for payment. Joel Wahlin requested water service for his house at 850 North Martha Street. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", permission is granted to install a (1 ") private water line to serve Lot 5, Block 11, Staples and Mays Addition. This private water line will be tapped to the Hickory Street watermain. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the 1992 audit reports, as received, were accepted. Manager McKean advised the Board, that Jim Tenneson's efficiency report to the City has not been acted on by the Council. Two items, payroll and a water usage disk will effect the Water Department. Because of the uncertainty when the Council will act on this matter, Nile Kriesel has been asked to keep us informed. Three (3) bids to build No. 10 Pumphouse were received and opened August 10, 1993, George Olsen Construction - $49,788.00, Glen Johnson Construction - $36,204.00 and Meisinger Construction - $38,600.00. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Glen Johnson Construction, the low bidder at $36,204.00, was awarded the contract to build No. 10 Pumphouse. A note of thanks and bid bonds will be returned to Olsen Construction and Meisinger Construction. Only one (1) bid was received for No. 10 Pumphouse (Foundation and Equipment) that from Sheehy Construction for $96,800.00. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", all bids for No. 10 Pumphouse (Foundation and Equipment) were rejected. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Ronald Anderson was instructed to pursue quotations and puchase items for No. 10 Pumphouse, foundation, electrical and miscellaneous equipment. /k7 The Board will act on some individual items as they occur during the construction process. As a matter of record, the following items were discussed, with no action taken: 1. Automatic Systems quotation for No. 10 Pumphouse pump controls was $14,530.00. 2. Blue Cross /Blue Shield monthly premiums effective September 1, 1993 will increase to $125.36 for single and $329.23 for family coverage. 3. Donald Kumerow, 402 W. Sycamore Street, letter of complaint to Mayor Hooley, has been discussed with the Mayor. A letter of explanation was mailed to Kumerow and his attorney. 4. Accounts receivable balance For July 31, 1993 was $55,443.85. This is the highest figure ever for this date. 5. August 3, 1993, 94 Notices of Turn -Off were mailed of over $7,500.00. RESOLUTION NO. 1,184 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2158 Salaries, Labor July 1'15'93 Pay Roll No. 2159 • Salaries, Labor July 16 -31'93 Firstar, Stillwater Bank W.T. Federal for July'93 Commissioner of Revenue W.T. State for July'93 Firstar, Stillwater Bank Medicare Cont. Medicare dues for July'93 Firstar, Stillwater Bank Soc. Sec. Cont.Fund FICA dues for July'93 State Treasurer PERA dues for July'93 Financial Secretary, Local #49 Dues for August'93 Blue Cross & Blue Shield of Minnesota Premium for August'93 USCM Deferred Compensation Program Accounts, McKnight & Corman Commissioner of Revenue Sales Tax for July'93 US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing Stillwater Book & Stationery Company League of Minnesota Cities Insurance Trust Thompson Hardware Company Ace Hardware Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Chuck Bailey Brochman Blacktopping Joseph E. Nasvik Labelawn Turf Farm Mogren Sod Farml Mogren Bros. Landscaping Gopher State One -Call Inc. Dale Curtis Business Forms & Accounting Banyon Data Systems Inc. Consolidated Communication Tech. Inc. Millipore Corporation Systems Service Company Carlson Equipment Company St. Croix Outfitters Simonet Furniture & Carpet Company Del's Outdoor Power Equipment Stillwater Motor Company Fred's Tire Stillwater Gazette Southam Business Communications Minnesota Department of Health Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. WaterPro $ 5,943.11 5,808.21 2,449.27 1,039.08 419.38 1,793.28 1,859.03 108.00 1,481.72 250 .00 892.65 Phone Service, Telemeter Circuits 350.32 Power, Gas, Lights 4,421.85 Sundry Expense 495.05 350 Double Post Cards & Permit #538 881.00 Envelopes 59.64 23 .01 6,422.00 116.59 385.80 293 .45 48.31 223.37 438.10 2,890.00 3,945.00 1,000.00 74.56 79.02 184.07 24.75 571.35 141.68 219.23 225.63 87.01 575.10 36.30 200.00 74.50 11.13 494.79 82.76 66.83 119.88 150.00 1,580.41 115.97 65.00 64.79 115.18 Office Supplies Work Comp. Premium Shop Supplies Shop Supplies Gasoline Oil Pumphouse Plans Backhoe, Truck, Fill 2 Jobs Curb & Gutter @ Office Blacktop, Office & S. 4th St. Partial Payment, Post Office Park Sod Sod Black Dirt Location Requests Reimbursement Checks & Envelopes Program Update Telephone Installation Water Sample Anpuls Transmitter @ Station #9 Saw Blades 2 Pair Boots Chair Mat Spark Plug & Trimmer Line Brakes & Mast. Cyl. 1990 GMC Tire Repairs Advertisements, #10 Pumphouse Advertisements, #10 Pumphouse Plan Review Fees, #10 Pumphouse Acid, Chlorine, Phosphate, Samples Uniforms Repair Metrotech 850 Repair Clamp Hydrant Rod Assembly $49,397.16 /2f There being no further business, on motion, meeting adjourned. (� /i Attest: Secretary Stillwater, Minnesota September 9, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 9, 1993 at 7:00 A.M. Commissioners Jahnke and Jewell present. President Jahnke presiding. Commissioner Weaver was absent. Also present were Ronald Anderson and Brad Benson. The minutes of the August 12, 1993 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,185 was approved for payment. On motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", Chuck Bailey Construction's quotation of $9,300.00 for ¥10 Station Foundation and Floor was accepted. Two (2) quotations for a 125 H.P. Motor and Turbine Pump for #10 Station were received, Layne- Minnesota - $23,049.00 and Keys Well Drilling - $20,800.00. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the pump and motor for #10 Station was awarded to Keys Well Drilling for $20,800.00. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", the #10 Station pump controls were awarded to Automatic Systems for $14,530.00, the motor control panel was awarded to Greeder Electric for $15,960.00 and the miscellaneous electrical wiring, etc. was awarded to Greeder Electric for $7,700.00. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Manager MdKean was instructed to purchase an office water cooler for $314.00. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was instructed to purchase (408) remote water meters @ 69.40 each. Brad Benson , 1901 West Willard Street requested a one (1 ") private water line to serve his proposed new house. Benson will build this home on Parcel B, but also owns adjacent Lots 2 and 3 on West Willard Street. The Boards policy is to extend a 6" watermain, East from West Street about 250 feet, along with a hydrant, to serve all three (3) lots. Discussion included an unimproved private driveway, a private watermain, drilling a private well and also where the sewer would be connected. No action was taken by the Board at this time. Manager McKean requested 350 feet of 6" watermain extension on Laurel Street, West of Owen Street, to serve 822, 904, 908, 912 and 916 West Laurel Street homes. These five (5) homes are currently served by private lines from Maple Street, but because of Laurel Street total reconstruction this Fall, the time is right to extend this watermain. These five (5) homeowners would not be assessed or required to connect to proposed Laurel Street watermain until their existing private line becomes faulty. At that time each would be required to hook -up and charged a connection fee, equal to 1/5 of the total cost involved in this watermain, along with any other applicable charges and costs at that time. The Board requested cost figures for this watermain for consideration at next months meeting. As a matter of record, the following items were discussed, with no action taken: 1. Manager McKean has talked to John Rheinberger, attorney, regarding Donald Kumerow's letter of complaint to Mayor Hooley. 2. The accounts receivable balance for August 31, 1993 was $29,008.18. This figure is the lowest figure for this date since 1991. 3. Ronald Anderson advised the Board of #10 Station construction progress. #10 Station expenditures and committed expenses amount to $210,000.00 up to now. Also discussed were the West Laurel Street reconstruction and the S.E. corner sewer and water project in Stillwater. RESOLUTION NO. 1,185 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2160 Salaries, Labor Aug 1-15'93 $ 5,419.94 Pay Roll No. 2161 Salaries, Labor Aug 16 -31'93 6,208.69 Firstar, Stillwater Bank W.T. Federal for Aug'93 2,454.43 Commissioner of Revenue W.T. State for Aug'93 1,038.21 Firstar, Stillwater Bank Medicare Contrbution Medicare dues for Aug'93 410.24 Firstar, Stillwater Bank Soc.Sec.Contrib.Fund FICA dues for Aug'93 1,754.20 State Treasurer PERA dues for Aug'93 1,875.32 Financial Secretary, Local #49 Dues for Sept'93 108.00 Blue Cross & Blue Shield of Minnesota Premium for Sept'93 1,693.00 USCM Deferred Compensation Program Accounts, McKnight & Corman 250.00 Commissioner of Revenue Sales Tax for Aug'93 670.18 US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater Croixside Printing St. Croix Office Supplies & Services _III Life, Inc. Thompson Hardware Company Ace Hardware of Stillwater Fina Oil Company Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Joseph E. Nasvik Hydrocon Inc. Ritzer Excavating Inc. Gopher State One -Call Inc St. Croix Outfitters Rose Floral & Greenhouse Inc Cleveland Cotton Products Stillwater Ford Inc. Del's Power Equipment Valley Custom Mold Inc. Roettger Welding Inc. SEH Inc. Chuck Bailey Construction Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Phone Service, Telemeter Circuits 351.33 Power, Gas, Lights 4,855.13 Sundry Expense 170.00 Envelopes 153.00 Printing Post Cds & Meter Slips 131.21 Office Supplies 25.48 Group Life Policy 97.20 Shop Supplies 148.74 Paint & Shop Supplies 226.33 Gasoline 299.98 Door & Lumber 387.03 Backhoe & Limerock (2 Jobs) 530.15 Blacktop (4 Jobs) 635.00 Partial Payment, P.O. Park 2,460.46 Backhoe, Orleans St. 200.00 Assessment, 315 S. 6th St. 1,250.00 July Locations 24.75 1 pr. Work Boots 120.00 Plant - Weaver 24.67 Roll Towels 86.63 Calipers'88 Ford 167.29 Lawnmower Repair 28.50 Grind Brass Piston, Station #1 80.00 Weld Inner Casing, Station #10 120.00 Plans & Bidding, Station #10 3,967.14 Foundation & Floor, Station #10 9,300.00 Samples, Chlorine, Acid 588.75 Uniforms 96.67 Meter Wire, Connections & Gaskets 641.49 Drain Pipe #10 & Fittings k,202.40 $50,251.54 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota October 7, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 7, 1993 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson. The minutes of the September 9, 1993 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,186 was approved for payment. Manager McKean presented the preliminary 1994 budget to the Board. After much discussion, with some instructed changes, the Board will consider final approval at a special meeting October 19, 1993 at 1:00 P.M. Manager McKean advised the Board that the proposed watermain extension on West Laurel St.- (.West of Owen St.) will cost $12,268.88. With only five (5) homs to /9'd to share in this cost, the Board decided this to be expensive and will not pursue this matter any further. Barry Peters of SEH Inc. will be notified of this decision. Manager McKean advised the Board that Mary Jo Stevensen's hours will diminish approximately 30 -40 hours per quarter. Mary Jo Stevensen will continue to be available on a spot basis and will continue house - cleaning duties. This mutual agreementwas reached with Mary Jo Stevensen and has her complete approval. Manager McKean asked the Board for direction regarding insurance coverage listed under "Statement of Valves ". These values may be low and with no boiler coverage (mechanical failure of equipment) we may be under - insured. The Board instructed Manager McKean to update values to the best of his ability and contact McGarry - Kearney Agency with the results. As a matter of record, the following items were discussed, with no action taken: 1. 1993 - 3rd quarter budget copies were distributed and discussed. 2. Account receivable balance - September 30, 1993 was $18,149.69. This figure is $2,000.00 higher than this date last year. 3.The Water Department will begin flushing hydrants October 18th. Residents will be notified in the Gazette and the Courier. 4. Ronald Anderson updated the Board on No. 10 Pumphouse, the remodeling of Cub Headquarters (old East Wing Junior High), the S.E. corner sewer andJwater project may start this fall, the Target and Cub Store construction, and the City's proposed computer mapping, which we may be involved financially and in practice. RESOLUTION NO. 1,186 Be resolve by the Board of Water Commissioner, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2162 Salaries, Labor Sept 1 -15'93 $ 5,806.94 Pay Roll No. 2163 Salaries, Labor Sept 16 -30'93 6,046.81 Firstar, Stillwater Bank W.T. Federal for Sept'93 2,472.71 Commissioner of Revenue W.T. State for Sept'93 1,045.32 Firstar, Stillwater Bank Medicare Contribu Medicare dues for Sept'93 421.62 Firstar, Stillwater Bank Soc.Sec.Contrib.Fund FICA dues for Sept'93 1,802.70 State Treasurer PERA dues for Sept'93 1,880.80 Financial Secretary, Local #49 Dues for Oct'93 108.00 Blue Cross & Blue Shield of Minnesota Premium for Oct'93 1,693.00 USCM Deferred Compensation Program Accounts, McKnight & Corman 250.00 Commissioner of Revenue Sept. Sales Tax 730.97 US West Communications Phone Service, Telemeter Circuits 350.37 Northern States Power Company Power, Gas, Lights 4,695.94 Croixside Printing Envelopes 59.64 St. Croix Office Supplies & Services Ribbons 55.98 McGarry- Kearney Agency Liability & Commercial Package 13,089.00 Thompson Hardware Company Shop Supplies 142.59 Ace Hardware & Paint Shop Supplies 60.64 Food -N -Fuel Inc. Gasoline 228.51 Arrow Building Center Landscape Timbers, Shop Supplies 182.02 Miller Excavating Inc. Backhoe, Truck, Fill,5 Jobs 6,562.62 Minnesota Department of Revenue Minnesota Test Fee 5,598.00 Gopher State One -Call Inc. Location Requests 81.00 Banyon Data Systems Inc. Utility Billing Support 633.68 Roettger Welding Inc. 3rd St. Railing 40.00 Viking Electric Supply Inc. Cable Ties 58.58 Stillwater Motor Company Grease, Oil, Filter, 3 Trucks 117.00 Gannon's Auto Body Ford Dump Truck, Fender 281.08 SEH Inc. Services, Well & Pumphouse #10 11,198.37 R.E. Mooney & Associates Inc. Golden Anderson Valve & Parts 6,095.60 Northern Water Works Supply Inc. Meter, Station #10 1,810.50 Keys Well Drilling Company Pump & Installation Well #10 21,282.50 Glen Johnson Construction Payment #1, Pumphouse #10 32,583.60 Feed -Rite Controls Inc. Acid, Chlorine, Samples 614.74 Leef Bros. Inc. Uniforms 97.76 WaterPro Meter Wire 438.78 Goodin Company Heater @ 4th St., Fittings 991.56 $129,608.93 There being no further business, on motion, meeting adjourned. /_ Attest: Se etary /9/ Stillwater, Minnesota October 19, 1993 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, October 19, 1993 at 1:00 P.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson and Barry Peters. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the 1994 budget, as presented, was adopted. This budget reflects a 3% increase in revenues and a 13% decrease in overall expenditures from 1993, due primarily to No. 10 Station construction. Barry Peters of SEH Inc. briefed the Board on street and bridge construction on Neal Ave. @ Brown's Creek. A box style culvert will be installed over existing 12" watermain, with no provision for repairs, if needed. After much discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, all voting "Aye ", the Board insisted on a 24" carrier pipe, over the 12" watermain, under the box style culvert area. Also, because the Water Department was never notified of this proposed project, until actual construction, the Board feels no financial burden for the carrier pipe. Barry Peters was instructed to relay this information to the City Council. President Jahnke briefly explained his conversations with the Mayor and several Council- persons, regarding the City's final efficiency study recommendations, as proposed by Jim Tennesen. Manager McKean advised the Board of a 1993 Legislative mandate, with the DNR and Met Council as agents, that will require by January 1996, a 4 -part study and plans which include: 1. Water Supply System Description and Evaluation. 2.Emergency Planning for Public Water Suppliers. 3. Water Conservation Plans for Public Water Suppliers. 4. Comprehensive Plan requirements as they apply to the 7- County Metro Area. This matter will be discussed with our consulting engineer in the coming months. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota November 10, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held onnThursday, November 10, 1993 at 7:00 A.M. Commissioners Jewell and Weaver were present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the October 7, 1993 regular meeting and the October 19, 1993 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,187 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", re- routing 400 feet of 12" watermain, over box culvert on Neal Ave. at Brown's Creek is hereby approved. This project will cost the Water Board $15,392.00, from Shafer Construction and will be added on to the City's street project. After discussion on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the 1994 budget will be amended $7,000.00, to inclu,4e the Water Board's share of the City's Comprehensive Plan for proposed annexed property. As a matter of record, the following items were discussed, with no action taken: 1. GIS computer mapping will cost $5,000.00 to $7,000.00 for base map accessibility, plums computer hardware and software. This item is only budgeted in 1994 for $5,000.00 total. We could wait until 1995 to purchase this package. /9,1 2. $1,200.00 refund from Worker's Compensation Insurance, because of excess re- insurance fund investments. 3. Accounts receivable balance for October 31, 1993 was $65,851,.21. This figure is $2,300.00 higher than same date last year. 4. 220 shut -off notices were mailed November 4th amounting to $17,000.00. 5. Ronald Anderson updated the Board on S.E. corner project bids received, low bidder S.M. Hentges & Sons - $1,357,772.00, upcoming NSP safety programs, McKusick Road blacktopping, Target and Cub Foods building projects and thanks from Trinity Church for our garage use. RESOLUTION NO. 1,187 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2164 Salaries, Labor Oct 1 -15'93 Pay Roll No. 2165 Salaries, Labor Oct 16 -31'93 Firstar, Stillwater Bank W.T. Federal for Oct'93 Corkunissioner of Revenue W.T. State for Oct'93 Firstar, Stillwater Bank Medicare Contribution Medicare dues for Oct'93 Firstar, Stillwater Bank Soc. Sec. Cont. Fund FICA dues for Oct'93 State Treasurer PFRA dues for Oct'93 Financial Secretary, Local #49 Dues for Nov'93 Blue Cross & Blue Shield of Minnesota Premium for Nov'93 USCM Deferred Compensation Program Accounts, McKnight & Corman Commissioner of Revenue Sales Tax for Oct'93 US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater St. Croix Office Supplies McGarry- Kearney Agency Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Arrow Building Center Miller Excavating Inc. Brochaman Blacktopping Ritzer Excavating INc. Chaves Fxcavating Joseph E. Nasvik Mogren Sod Farm Inc. Gopher State One -Call Inc. Lakeview Memorial Hospital Butch's Repair Tires Plus Minnesota Conway St. Croix Outfitters Chris Amdahl Locksmith Del's Outdoor Power Equipment Cleveland Cotton Products SEH Inc. Specialty Contracting Glen Johnson Construction Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Phone Service, Telemeter Circ Power, Gas, Iights Sundry Fxpense Permit #538 Office Supplies Forgery Bond Shop Supplies Shop Supplies Gasoline Material #10 Pumphouse Material & Equipment 3 Jobs Blacktop 4 Jobs $ 6,111.32 5,613.74 2,455.28 1,035.68 413.12 1,766.42 1,877.22 108 .00 1,693.00 250.00 1,250.56 uits 350.87 3,808.30 484.07 765 .00 14.31 145 .00 117.09 303.84 311.66 673 .81 1,936.39 1,865.00 Assessment, 1013 S. 1st St. 1,550.00 Assessment, 910 W. Maple St. 1,827.00 Final Payment, Post Office Park 1,703.00 Sod 55.91 Location Requests 45.00 Refund #9 -400 - 919 Churchill St. 95.10 Brakes & Oil Switch'88 Chev. 309.95 2 Tires '88 Ford 234.44 Service Fire Fxtinguishers 159.01 Caps 124.00 Lock Repair 44.00 Trimmer String 31.28 Towels 196.81 Bidding Services Pumphouse #10 883.80 Garage Door & Opener #10 790.00 Final Payment #10 Pumphouse 3,620.40 Pump Repair & Samples 524.20 Uniforms 125.84 Hydrants & Fittings 7,253.65 Water Meters 30,155.69 Ventilator, Fittings, Beater 3,139.07 $86,217.83 There being no further business, on motion, meeting adjourned. Attest: Secretary /9�' Stillwater, Minnesota December 9, 1993 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 9, 1993 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the November 10, 1993 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Iesolution No. 1,188 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", a shut -off notice program and upgrading existing computer to 486 -50 is hereby approved. Approximate costs are $195.00 and $800.00,respectively, Ronald Anderson advised the Board that 4116 remote meters have been installed to date, two (2) watermain breaks this week, Brad Benson project - 195' watermain is now complete. Also, Ronald Anderson updated the Board on #10 Station and Target & Cub building projects. As a matter of record, the following items were discussed, with no action taken: 1.Accounts receivable balance November 30, 1993 was $26,410.05. This figure is the lowest since November 1991. 2. Water Department party is set for December 22nd. 3. Water Department dinner is set for January 22nd. RESOLUTION NO. 1,188 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2166 Pay Roll No. 2167 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank, Medicare Contrib. Firstar, Stillwater Bank Soc .Sec . Cont. Fund State Treasurer Financial Secretary, 'local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue T'S West Communications Northern states Power Company Dennis McKean, Secretary Croixside Printing St. Croix Office Supplies & Services MII Life, Inc. Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Fxcavating Inc. Brochman Blacktopping Gopher State One -Call Inc. Butch's Repair Stillwater Ford Tires Plus - Service Center Del's Outdoor Power Fquipment Roettger W'lding Inc. Munitech Inc. Hoffman Refrigeration & Heating NHAP Inc. SEH Inc. Greeder Flectric Inc. Feed -Rite Controls Inc. Reef Bros. Inc. Northern Water Works Supply Inc. WaterPro Salaries, Labor Nov 1-15'93 Salaries, Labor Nov 16-30'93 W.T. Federal for Nov' 93 W.T. State for rTov'93 Medicare dues for Nov' 93 FICA dues for Nov' 93 PERA dues for Nov' 93 Dues for Dec'93 Premium for Dec'93 Accounts,,: McKnight & Corman Sales Tax for Nov' 93 $ 6,106.34 6,219.94 2,632.98 1,121.38 431 .36 1,844.52 2,004.44 108.00 1,693.00 250 .00 430 .34 Phone Service, Telemeter Circuits 351.78 Power, Gas, Lights 2,854.79 Sundry Fxpense 359.28 Double Post Cards Printing 72.42 Copier Paper & Supplies 126.51 Croup.Term Insurance 97.20 Shop Supplies 63.84 Paint & Shop Supplies 86.47 Gasoline 321.32 Head Lights & Misc. 123 .12 Interior Material - #10 Station 113.30 #10 Station & Backhoe, Trks.1 -Job 1,280.73 Blacktop 2 - Jobs 690.00 Locations & Annual Maint. Agree. 258.75 Alternator - S -10 205.39 Power Steering Reservoir Cap 6.07 Tire Repair 13.99 Repair Sump Pump 80.35 Weld Truck Bumper 15.00 Repair 2" Meter - Maple Manor 170.66 Repair Gas Heater 94.50 Yard Bags 44.99 Plans & Specs. #10 Station 918.55 Wiring & Services #10 Station 3,746.80 Chlorine, Hyrdro. Acid, & Phos. 1,663.28 Uniforms 97.76 Clamps, Solid Sleeves & Hyd. Kits Meter Couplings 668.59 106.57 Goodin Company Norwest Bank \lent:. Equip . r 10 Stat ioui & Cooler$ 4,317.54 38,791.85 Investment 19,000.00 $57,791.85 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Min.nesotaJenuary 13, 1994 Regular - Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, Janaury 13, 1994 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President • Jewell presiding. The minutes of the December 9, 1993 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", Resolution No. 1,189 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Mary Jo Stevensen's hourly rate will increase $.25 per hour to $7.25 per hour, effective January 1, 1994. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", a delinquent $35.00 balance for account number 2 -840, at 251 North Second Street will be cancelled. This house was razed December 29, 1988 and the property is now City owned. Two (2) quotes for a 1994 pick -up were received, Rouston Motors with a trade -in $13,547.00 and. Stillwater Motor Company with trade -in $10,350.00. Sales tax and license were not included in either quote. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", Stillwater Motor Company will be awarded the low quote of $10,350.00. As a matter of record, the following items were discussed, with no action taken: 1. Final 1993 budget copies were distributed and discussed. 2. City has proposed a 2% increase ($.30 per hour) and $330.00 per month for Blue :Cross coverage. 3. Accounts receivable balance December 31, 1993 was $15,416.37. This is the lowest figure for this date since 1987. 4. The meeting in March for payables approval, will be on Friday the 4th. A special meeting may also be held during Mid- March. 5. Work on the shop floor wil-l'begin Monday, January 17th. RESOLUTION NO. 1,189 Be resolved by the Board of Water Commissioner, of the City of Stillwater, that the following bills be and they are herby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Long. Sal. &Labor 12/1/92 - $10,432.04 11/30/93 Salaries, Labor Dec 1 -15'93 5,798.45 Sal. & Labor Dec 16 -31'93 Includes Sick Leave 11,840.74 W.T. Federal for Dec'93 6,678.47 W.T. State for Dec'93 2,622.97 Medicare dues for Dec'93 974.62 FICA dues for Dec'93 4,167.42 PERA dues for Dec'93 4,624.52 Dues for Janaury'94 108.00 Premium for January'94 1,693.00 Accounts, McKnight & Corman 250.00 Sales Tax f o.r Dec' 93 393.79 Phone Service, Telemeter Cir. 359.19 Power, Gas, Lights 3,908.33 Printing Service Bill Forms 164.01 Pay Roll No. 2168 Pay Roll No. 2169 Pay Roll No. 2170 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contrib. Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Tresurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program COMmiss.ioner.: of Revenue US West Communications Northern States Power Company Croixside Printing St. Croix Office Supplies & Services Thompson Hardware Company Ace Hardware & Paint Fina Oil Company Arrow Building Center Miller Excavating Inc. Minnesota Department of Revenue Gopher State One -Call Inc. Hoffman Refrigeration & Heating Fox Valley Systems Inc. Banyon Data Systems Inc. Automatic Systems Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Misc. Office Supplies $ Shop Supplies Shop Supplies Gasoline Oak Trim - Fountain Backhoe, Truck & Fill 2 Jobs 1, Qty. Test Fee Payment 5, Location Requests Furnace Repair, Office & 4th St. Marking Paint Shut -Off Notice Program 207.68 Telemetry Control Unit 15,474.45 Chlorine & Samples 145.30 Uniforms 130.83 Repair Clamps & Hydrant Wrench 639.19 Meter Couplings 889.21 Pipe Dies & Fittings 616.21 $80,431.09 44.82 63.27 54.94 237.97 33.72 938.13 598.00 36.00 245.50 60.32 There being no further business, on motion, meeting adjourned. Attest: Secretary «ZE:�., Stillwater, Minnesota February 10, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, February 10, 1994 at 7:00 A.M. Coir¢nissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the January 13, 1994 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,190 was approved for payment. The 1993 annual reports were distributed to the Board, for consideration at the next meeting. After discussion, the Board agreed to begin necessary work for the Met Council /DNR Comprehensive Water Study Plan, later this year. This City's Comprehensive Plan should be complete by August, then this plan could follow immediately. Dick Moore, of SEH Inc. has suggested a 16 month time frame to complete and review the plan. March 4th has been set for the next Board meeting, with a special meeting Mid -March if necessary. As a matter of record, the following items were discussed, with no action taken: 1. Fax machine and typewriter have been purchased. 2. Accounts receivable balance for January 31, 1994 was $50,968.74. This figure is $7,000.00 less than last year. 3. No. 10 Station is now nearly complete, painting included, except driveway, yard, shrubs, etc. 4. Back shop concrete floor is now finished. 5. Soundproofing #1 pump and construction of drafting table should be complete by Spring. Proposed remodeling of office safe will be done next winter. 6. S.E. corner sewer and water project will start Mid - February and McGarry's property on North Broadway is expected to begin construction for sewer and water. 7. Klaytom Eckles, new City Engineer has visted all Water Dept. installations and will be invited to a Board meeting when President Jahnke returns. 8. The City and Union #49 (Street Dept.) have not reached an agreement, as yet for 1994. This agreement will have a direct effect on the 1994 union contract for Water Dept. employees. RESOLUTION NO. 1,190 Be resolved by the Board of Water Commissioner, of the City of Stillwater, that the following bills be and they are ordered drawn amounts viz: hereby allowed and warrants on the Treasurer for several Pay Roll No. 2171 Pay Roll No. 2172 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc.Sec.Cont.Fd. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Colra[lissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Croixside Printing St. Croix Office Supplies & Service Thompson Hardware Company Ace Hardware & Paint Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Minnesota DNR Division of Waters American Water Works Association Airsignal Inc. Miller Excavating Inc. Chuck Bailey Construction Gopher State One -Call Inc. Cleveland Cotton Products Graphic Controls Corporation Business Forms & Accounting Lowell Inn Clarey's Safety Equipment Inc. Action Rental Hoffman Refrigeration & Heating Butch's Repair Tires Plus Greeder Electric Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor Jan 1- 15'94 Salaries, Labor Jan 16 -31'94 W.T. Federal for Jan'94 W.T. State for Jan'94 Medicare dues for Jan'94 FICA dues for Jan'94 PERA dues for Jan'94 Dues for Feb'94 Premium for Feb'94 Accounts, McKnight & Corman Sales Tax for Jan'94 Phone Service, Telemeter Circuits Power, Gas, Lights Permit #538, Post Cards Meter Reading Slips Office Supplies Shop Supplies Shop Supplies & Paint Gasoline Headlight Shop Supplies Annual Water Appropriation Fee AWWA Annual Dues Annual Beeper Fees Leak, Mulberry St. Renew Back Shop Floor Location Requests Towels Charts & Ink Utility Bills Miscellaneous Expense Hydrant Connections Rent Hoist Repair Warehouse Heater Service Trucks 2 Tires GMC Motor Control & Misc. Acid, Chlorine, Samples Uniforms Fittings & #10 Station Equipment Meter Parts Pipe & Fittings There being no further business, on motion, meeting adjourned. Attest: Secretary $ 5,888.92 6,588.67 2,624.06 1,123.04 445.04 1,903.02 1,984.94 108.00 1,693.00 250.00 769.92 358.80 3,905.43 877.00 88.66 14.98 346.64 311.89 322.58 14.24 70.00 2,676.00 73.00 205.33 5,868.59 1,130.00 15.75 186.16 490.58 736.42 871.41 129.98 15.98 105.75 140.37 117.28 20,436.50 2,229.47 103.85 1,060.77 474.48 1,740.71 $68,497.21 Stillwater, Minnesota March 4,1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 4, 1994 at 8:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the February 10, 1994 regular .meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,191 was approved for payment. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was instructed to install a dedicated phone line for the Fax machine. The Board was advised of recent nitrate tests taken at our well sites. Results /97 as follows: #1 - .95 MgL., #5 - 1.1 MgL., #6 - 1.1 MgL., #8 - 2.6 MgL., #9 - 3.1 MgL. The maximum allowed for safe nitrate levels is 10 MgL. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for February 28, 1994 was $28,660.45. This figure is the lowest since 1991. 2. Ronald Anderson advised the Board because of the sheer numbers of proposed projects this Spring and Summer, temporary labor may be needed. But if the projects are spaced somewhat thoughout the season, extra labor will not be necessary. 3. March 22nd @ 1:15 P.M. is tentative date for a special Board meeting. RESOLUTION NO. 1,191 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2173 Pay Roll No. 2174 Firstar, Stillwater Bank Couanissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compesation Program Coi[auissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Litho Technical Services Inc. St. Croix Office Supplies & Services McGarry - Kearney Agency Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Arrow Building Center Gopher State One -Call Inc. Judd Orff & Associates C.D.P. Inc. C.C.T. Inc. T.K.D.A. Inc. Tires Plus Stillwater Ford Inc. Del's Outdoor Power Equipment Century Power Equipment Banyon Data Systems Inc. Hoffman Refrigeration & Heating Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company There being no further business, on motion, Attest: Salaries, Labor Feb 1 -15'94 Salaries, Labor Feb 16 -28'94 W.T. Federal for Feb'94 W.T. State for Feb'94 Medicare dues for Feb'94 FICA dues for Feb'94 PERA dues for Feb'94 Dues for March'94 Premium for March'94 Accounts, McKnight & Corman Sales Tax for Feb'94 $ 5,968.46 5,584.95 2,415.82 1,031.00 402.12 1,719.38 1,882.90 108.00 1,703.76 300.00 366.92 Phone Service, Telemeter Circuits 847.84 Power, Gas, Lights 3,868.89 Sundry Expense 453.55 Printing Post Cards 134.19 Desk, Fax, Word Processor 1,976.15 Liability & Station #10 Premium 768.00 Shop Supplies Shop Supplies Gasoline Headlight Supplies @ Station #10 Location Requests Refund Acct. #32 -1 Service Copy MAchine Fax Installation Leak Detection, Lakeside Drive 2 Tire Repairs Repair Transfer Case, F250 Lawnmower Blade Oil, Filter, Blade Computer Upgrade & Repair Work Station #10 Acid, Chlorine, Samples Uniforms Repair Clamp, Fittings Meter Parts Curb Boxes & Fittings meeting adjourned. Secretary 91.53 66.14 303.49 12.49 290.31 4.50 25.05 85.00 35.00 202.06 25.98 694.99 14.47 71.78 1,303.76 1,520.00 1,491.44 97.76 43.45 114.21 845.61 $36,870.95 ///4", Stillwater, Minnesota March 22, 1994 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, March 22, 1994 at 1:15 P.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice- President Jewell presiding. Also present were Ronald Anderson , Alton Johnson, Rob McGarry and Atty David Magnuson. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", the annual report for 1993 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12, of the City Charter. Rob McGarry of McGarry - Kearney Agency advised the Board of an approximate. $500.00 annual premium increase based on revised "Statement of Values" for properties. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", Manager McKean was instructed to purchase additional coverage for the above mentioned properties. Included in the motion was to further explore the possibilities of reducing two (2) water tank coverages to cash value and increasing coverage of five (5) locations, if premiums are not adversely effected. After investigation, Manager McKean advised the Board a dedicated Fax line would cost $51.00 per month. The Fax machine will be left on 439 -4061, our second line, for now. A request from Sandra Genter (Randy Noecker, agent) for water service at 1301 West Orleans was received. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", a 11/2" water service will be allowed to be tapped at Orleans Cul -De -Sac intersection. City Attorney, David Magnuson agreed because there is no flushing capability, the 50 foot - 6" main stub should not be used. Alton Johnson, 706 Everett Drive requested relief of $176.00 thawing invoice, incurred February 5, 1994. Johnson further explained he runs his water every year, but it still froze this year. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Account #21 -305, 706 Everett Drive will be abated $76.00. Ronald Anderson explained #10 station circuit lines installed by US West, also 5th addition of Benson Property. June 8th is date for summer party, all former employees will be invited. There being no further business, on motion,meeting adjourned. t Attest • Secretary 7/� �e.� Stillwater, Minnesota April 7, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 7, 1994 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice President Jewell presiding. Also present was Ronald Anderson. The minutes of the March 4, 1994 regular meeting and the March 22, 1994 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell,both voting "Aye ", Resolution No. 1,192 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell,both voting "Aye ", Ronald Anderson will be registered at One -Call Symposium held May 4, 1994 at a cost of $45.00. The 1994 first quarter budget copies were distributed to the Board members and discussed at length. Jon Baltes, 848 Sunrise Ave., Acct. #24 -515, had a cubic foot meter accidently placed in his home. He will be offered either a refund or credit to his account. March 31, 1994, accounts receivable balance was $15,137.51. This figure is $300.00 higher than last year. Ronald Anderson reported to the Board: 1. #10 Well start -up next week. 2. Homeowners requested watermain on 3rd Ave. S. They will petition the City Council. 3. Sidewalk replacement project will begin latter this month. 4. McKusick Road project has begun. 5. Anderson and Tholen attended an excellent safety meeting in March, sponsored by N.S.P. 6. December 17th is set for train ride for Holiday Party. RESOLUTION NO. 1,192 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are hereby allowed, and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2175 Pay Roll No. 2176 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies and Services MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Food -N -Fuel Inc. Miller Excavating Inc. Gopher State One -Call Inc. Minnesota Department of Revenue R.H. Stafford, Auditor /Treasurer David Mergans Tom Mack McGladrey & Pullen Rose Floral & Greenhouse Inc. Business Forms & Accounting Banyon Data Systems Inc. Cleveland Cotton Products Greeder Electric Metro Fire Inc. Blackburn Manufacturing Company Viking Electric Supply Tires Plus Butch's Repair Stillwater Ford Inc. Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor March 1 -15'94 $ 5,816.71 Salaries, Labor March 16 -31'94 6,013.00 W.T. Federal for March'94 2,421.91 W.T. State for March'94 Medicare dues for March'94 Fund FICA dues for March'94 PERA dues for March'94 Dues for April'94 Premium for April'94 Accounts, McKnight & Corman Sales Tax for March'94 1,045.47 422.88 1,808.20 1,876.25 108.00 1,693.00 300.00 369.24 Phone Service, Telemeter Circuits 374.94 Power, Gas, Lights Sundry Expense Office Supplies Group Life Premium Shop Supplies Shop Supplies Gasoline Backhoe, Truck, Fill 3 Jobs Location Requests Minnesota Test Fee Waste Management Fee Refund, Accts #21- 664,665 Refund Acct #8 -385 Annual Audit, Partial Payment Flowers, Tholen Funeral Shut -off Notices Keyboard Roll Towels Light for Flag g Office Hip Boots Marker Flags Bellhangers 2 Batteries, 2 Tires & Repair Starter GMC, Tune -Up'88 Ford Repairs '88 Ford Door Repair, GMC Equipment #10, Samples Uniforms Clamp, Fittings, Hydrant Kit Meter Parts Pipe & Fittings There being no further business, on motion, meeting adjourned. % ✓� Attest: Secretary 1,113.07 260.00 121.34 97.20 60.08 115.38 283.73 2,777.16 11.25 5,598.00 320.00 142.50 46.25 1,100.00 42.78 412.45 74.23 81.30 50.50 129.22 295.69 161.58 233.38 276.63 401.24 96.56 4,854.64 103.94 415.64 294.65 361.19 $42,581.18 Stillwater, Minnesota May 12, 1994 Regular Meeting: The regular meeting of the Board of Water Coirunissioners was held on Thursday, May 12, 1994 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson, The minutes of the April 7, 1994 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,193 was approved for payment. No. 10 Station start -up was held May 5, 1994. Various problems occurred, all have been corrected except pumping sand. Through Tuesday May 10th over 2,500,000 gals. have been pumped to waste. 500 GPM pumping rate produces 25 -40 PPM of sand. Dave Tkarchenko's report also reveals cloudy water and some motor vibration. Dick Moore, SEH Inc. and Joe Stotko of Layne- Minnesota, driller have been notified. Proposals received to high pressure wash Lily Lake Tank $3,980.00 and Tower Drive Tank $5,250.00 were discussed at length. The Board tabled this item for further study. J'o© The City's smoking policy was presented to the Board. After discussion, Board concensus was to ren ain with current policy. Manager McKean was instructed to investigate a larger fan. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the Board of Water Commissioners will be included as participants with the City in MII Life Inc. flexible benefit plan. As a matter of record, the following items were discussed, with no action taken: 1. #8 Station spray paint vandalism to siding on April 25th. 2. Future tank site on Eagle Ridge Place has been sodded. The adjacent neighbors laid sod and will cut the grass. Cutting grass by neighbors was approved by City Attorney Magnuson. 3. Proposed annexation probably will include only petitioners. 4. Accounts receivable - April 30, 1994 - $53,435.72. This figure is the highest ever for this date. 5. May 9th - 230 turn -off notices were mailed, amounting to $21,000.00. 6. Ron Anderson updated the Board on SE corner sewer project, Highlands 5th Addition Mulberry, William, Sherburne St. projects and the Cub - Target area. Resolution No. 1,193 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants drawn on the Treasurer for several amounts viz: Pay Roll No. 2177 R.H. Stafford Auditor /Treasurer Pay Roll No. 2178 Ronald A Anderson Firstar, Stillwater Bank Couanissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater St Croix Office Supplies & Services Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Brockman Blacktopping Chuck Bailey Construction Gopher State One -Call Inc. Jon J Baltes McGladrey & Pullen CDP Inc. Fox Valley Systems Inc. Specialty Contracting R.E. Mooney & Associates Inc. Harvest States Cooperatives Century Power & Equipment Butch's Repair Stillwater Motor Company Stillwater Sign Company Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. WaterPro Salaries, Labor April 1 -15'94 $ 5,930.80 Sales TAx & License '94 Chev 698.25 Salaries, Labor April 16 -30'94 5,498.01 Tool Box '94 Chev 212.99 W.T. Federal for April'94 2,408.26 W.T. State for April'94 1,046.15 Medicare dues for April'94 405.24 FICA dues for April'94 1,732.72 PERA dues for April'94 1,848.50 Dues for May'94 108.00 Premium for May'94 1,693.00 Accounts, McKnight & Corman 300.00 Sales Tax for April'94 757.61 Phone Service, Telemeter Circuits 372.78 Power, Gas, Lights 3,523.68 Post Cards, Envelopes, Per. #538 1,126.00 Copier Toner 29.79 Shop Supplies 167.36 Shop Supplies 40.27 Gasoline 256.99 Shop Supplies & Truck Lights 72.52 Treated Pine 42.56 Backhoe, Truck, Fill - 3 Jobs 2,808.50 Blacktop - 6 Jobs 4,285.00 Cement - 8 Jobs 2,950.00 Location Requests 33.75 Refund Acct #24 -515 396.04 Progress Billing '93 Audit 3,200.00 Copier Repair 147.51 Marking Paint 30.57 Transmitter - Garage Door 65.00 Golden Anderson Valve Parts 404.16 Weed Spray 35.00 Weed Sprayer & Mower Service 602.40 Replace Speed Cable - Dump Truck 68.74 '94 Chev Truck & Bed Liner 10,563.25 Letter '94 Chev 185.00 Acid, Chlorine, Samples 1,956.96 Uniforms Repair Metrotech 850 Stops, Corps, Sleeve Meter Wire There being no further business, on motion, meeting adjourned. Attest: Secretary 131.93 86.02 904.62 406.43 $57,532.36 Stillwater, Minnesota June 9, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioner was held on Thursday, June 9, 1994 at 7:00 A.M. All Comunissioners were present. President Jahnke presiding. Also present were new Councilman Terry Zoller, City Engineer Klayton Eckles, City Planner Ann Terwedo and Ronald Anderson. i The minutes of the May 12, 1994 regular meeting were read''approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,194 was approved for payment. Proposals from Tight Rope to pressure wash Lily Lake Tank for $2,500.00 and Tower Drive Tank for $5,000.00 were not accepted. The Board felt because of many rock chips in Lily Lake Tank, cleaning would not be advisable , until a determination is made whether painting is necessary. Cleaning Tower Drive Tank will be considered during 1995 budget discussions. The Board was advised that Union Local #49 employees 1994 contract was settled for $.38 per hour for all classifications, plus hospitalization premium payment of up to $330.00 per month. Proposed salary increases for Jim McKnight and Dennis McKean were tabled. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was authorized to have 1988 4 x 4 Ford transmission rebuilt, estimated at $850.00. The Board was advised that #10 Station is now pumping into the system. The current pumping rate of 850 G.P.M. is producing less than 1 P.P.M. of sand. Ann Tewedo presented the Board with landscape plans for Benson Park. After discussion Ann Terwedo will work with Water Dept. staff to determine tree and shrub placement designed to "fit As a matter of taken: 1. May 19th meeting of various costs to be incurred, if any one of four (4) options take place with proposed annexation. This information is on file in the office of the Board. 2. Further explore a different exhaust fan for smoking area. 3. Major update will be available for Utility Billing Program in the next few months. 4. Mayor Hooley reappointed Jim Weaver to the Water Board. 5. Ron Anderson advised the Board that the SE corner sewer project is now 75% complete, Market Place project is starting soon and William, 6th, Mulberry St's project is about 2 months from starting. 6. Accounts receivable for May 31, 194 is $20,805.98. This figure is $2,000.00 higher than last year. at #10 Station. Planting will be completed this fall and will be in" with Benson Park shrubbery. record, the following items were discussed, with no action RESOLUTION NO. 1,194 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2179 Pay Roll No. 2180 Pay Roll No. 2181 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue Salaries, Labor May 1 -15'94 $ 5,812.15 Back Pay, Labor Jan 1 -May 15'94 1,315.03 Salaries, Labor May 16 -31'9L 6,404.53 W.T. Federal for May'94 2,672.03 W.T. State for May'94 1,182.94 Medicare dues for May'94 464.34 FICA dues for May'94 1,985.50 PERA dues for May'94 2,166.10 Dues for June'94 108.00 Premium for June'94 1,693.00 Accounts, McKnight & Corman Sales Tax for May'94 300.00 439.18 US West =Communicattions__> Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies & Services MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Food -N-Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating iNc. Brochman Blacktopping Gopher State One -Call Inc. Hoffman Bros. Sod Inc. Mogren Sod Farms Inc. St. Croix Outfitters Doug Monson Century Power Equipment Del's Outdoor Power Equipment Municilite Company Butch's Repair R.E. Mooney & Associates Automatic Systems Company McCarthy Well Company TKDA Inc. Greeder Electric Dave Tkachenko, Well Consultant Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. Goodin Company Phone Service,Telemeter Circuits $ 365.82 Power, Gas, Lights Sundry Expense Office Supplies Group Life Premium Shop Supplies Shop Supplies Gasoline Lubricant, Fuses Map Desk Material Backhoe, Truck, Fill 3 Jobs Blacktop, 3 Jobs Location Requests Sod C Tank Site & Station #10 Sod 4pr. Work Boots Shampoo Office Carpet Riding Lawnmower Parts Lawnmower Parts Strobe Light '94 Chev Grease, Oil, Filter, 2 Trucks Pilot Valve Parts, Laurel St. 1 Year Service Agreement '94 Inspections, 6 Pumps System Leak Detection Pump Start Up #10 Consulting Services #10 Station Acid, Chlorine, Samples Uniforms Repair Locator Corps, Repair Clamps Fittings, Tapping Bits There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota June 13, 1994 4,675.37 467.51 20.54 97.20 46.92 153.39 322.19 10.13 409.82 2,080.88 1,760.00 51.75 764.14 28.75 394.50 80.00 12.92 63.05 82.10 48.94 1,131.22 825.00 240.00 3,521.14 938.60 1,389.00 1,541.52 97.76 36.27 861.78 2,100.56 $49,161.57 Special Meeting: A special meeting of the Board of Water Commissioners was held on Monday, June 13, 1994 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", effective January 1, 1994 James McKnight's salary will increase 3%, $72.46 per month. James McKnight's monthly salary for 1994 will be $2,487.52 per month. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", effective January 1, 1994 Dennis McKean's salary will be increased 21/2%, $82.96 per month. Dennis McKean's monthly salary for 1994 will be $3,401.74. There being no further business, on motion, meeting adjourned. Secretary Stillwater, Minnesota July 7, 1994 Attest: Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 7, 1994 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present was Ronald Anderson. The minutes of the June 9, 1994 regular meeting and the June 13, 1994 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Don Jahnke as President and John Jewell as Vice - President of the Board of Water Commissioners, effective July 1, 1994. The offices and appointments of Board members now stands as follows: President Don Jahnke Appointment expires June 30, 1995 Vice- President John Jewell Appointment expires June 30, 1996 Member James Weaver Appointment expires June 30, 1997 On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,195 was approved for payment. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", SB #7499 for Dave Stenberg, 1219 Oak St W. in the amount of $508.94 will be cancelled. Gary Ritzer of Still H2O Services has verbally agreed to repay the Water Dept. $367.00 in services for the original excavating of this service. In addition, Gary Ritzer has verbally agreed to lower water service, near curb, by the end of the year. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", a proposal from Tight Rope,for $4,500.00 to pressure wash and spot prime and spot paint Lily Lake Tank was accepted. Cleaning and painting will commence after Labor Day. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", presentations are approved and will be presented at the Holiday Party. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", registration for Ronald Anderson at Mn. Section convention, Mankato, September 28, 1994 was approved. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to purchase Radio -Read remote water meters, to be installed in all new home construction, beginning immediately. Each unit will cost $125.00 and will be collected from the owner at permit application, in addition to current WAC and meter charges. The Board will purchase an interrogator for $4,000.00 that can be used on Radio -Read as well as Touch Pad meters. The City building department will be notified, as well as all current contractors in the City. Discussion on a possible policy change for owned multi - family, (condos) whether individual units should be metered individually. Current policy is, units of five (5) or more have one (1) meter, water bills usually paid by the owners association. The Board will discuss this matter further next month, with Nile Kriesel, City Coordinator and Al Zepper, Bldg. Inspector in attendance. Ronald Anderson advised the Board he has reluctantly agreed with Barry Peters, SEH Inc. and Klayton Eckles, City Engineer, to allow a 12' culvert ovwr our watermain in the Oak Glen area, McKusick Road g Brown's Creek. As a matter of record, the following items were discussed, with no action taken: 1. 2nd quarter budget copies were distributed and discussed. 2. Three (3) DNR - Comp. Plan proposals are expected to be submitted by August 15th. 3. August 12th is the next regular meeting date. 4. (30) lead sample tests will be taken in September. 5. Ronald Anderson requested attendance at the AWWA National Convention in Anaheim, June 18 -22, 1995. 6. Accounts receivable - June 30, 1994 was $12,588.40. This figure is $4,500.00 higher than last year. 7. Ronald Anderson updated the Board on Market Place, hydrants and main valves, watermain crossing g Co. Rd. #5, relocation of hydrant at South end of Pine Tree Trail and County's assurance to fix buildings on Lily Lake Tank site. RESOLUTION NO. 1,195 Resolved by the Board of Water Commissioners of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2182 Pay Roll No. 2183 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer' Financial Secretary, Local *49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Litho Technical Service Inc. St. Croix Office Supplies & Service Thompson Hardware Company Ace Hardware & Paint Fina Oil Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Mogren Bros. Inc. Gopher State One -Call Inc. McGladrey & Pullen R.L. Polk & Company Mn. Department of Revenue Mn. Department of Public Safety Fox Valley Systems Inc. C.C.P. Inc. Images of the Past and Present Fire -Guard Sprinkler Service Inc. Roettger Welding Inc. Butch's Repair Stillwater Motor Company Tires Plus Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Salaries, Labor June 1 -15'94 $ 6,304.50 including Back Pay Salaries, Labor June 16 -30'94 7,505.09 including Certificate Checks W.T. Federal for June'94 W.T. State for June'94 Medicare dues for June'94 Fund FICA dues for June'94 PERA dues for June'94 Dues for July'94 Premium for July'94 Accounts, McKnight & Corman Sales Tax for June'94 2,766.03 1,201.86 485.60 2,076.36 2,167.10 108.00 1,693.00 300.00 469.89 Phone Service, Telemeter Circuits 368.72 Power, Gas, Lights Sundry Expense Return Address Envelope, Forms Office Supplies Shop Supplies Shop Supplies Gasoline Lubricant, Bulb, Degreaser Garage Door Stop, Mortar Mix Backhoe, Truck, Fill 3 Jobs Blacktop, 3 Jobs 2 yds. Black Dirt Location Requests Final Billing Audit for Dec'93 Directory Service, 1994 Mn. Connection Fee Hazardous Material Fee Supplies Supplies Film, Batteries, Camera Recharge Extinguisher 8,821.60 389.60 248.15 76.30 47.60 77.42 289.71 46.92 12.90 1,316.01 1,893.00 34.08 51.75 850.00 86.00 5,598.00 600.00 66.98 190.45 128.39 8.50 Install Support, Hydraulic Pump 75.00 Transmission Overhaul, '88 Ford 798.00 Repair'90 GMC Repair Flat Tire Chlorine, Acid, Phosphate Uniforms Curb Stops & Couplings Meter Parts There being no further businees, on motion, meeting adjourned. Attest: S cretary 67.97 10.00 1,448.30 134.51 220.00 49.08 $49,082.37 Stillwater, Minnesota July 19, 1994 Special Meeting: A special meeting of the Board of Water Commissioners was held on Tuesday, July 19, 1994 at 8:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Nile Kriesel, Al Zepper and Ronald Anderson. After discussion, on motion of Couuuissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", the following motion approved July 7, 1994 is amended and will read as follows: After much discussion, on motion of Couuuissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was instructed to purchase Radio -Read remote water meters, to be installed in all new home construction , EFFECTIVE SEPTEMBER 1, 1994. Each unit will cost $125.00 and will be collected from the owner at permit application, in addition to current WAC and meter charges. The Board will purchase an interrogator AND SOFTWARE FOR $5,950.00 that can be used on Radio -Read as well as Touch Pad meters. The City building department will be notified, as well as all current contractors in the City. Al Zepper, City Building Inspector will contact contractors in Highlands 5th Addition to request immediate compliance for "Radio- Read" meters. Discussion on a possible policy change, individual meters for condos followed, with input from Nile Kriesel and Al Zepper. Items discussed were manifold type water lines and single tapped lines to each unit. Also mentioned were current charges for WAC and meters. No decisions were reached, but discussions will be ongoing. Ronald Anderson advised the Board that one (1) building in the Lily Lake Tank site is owned by the City and that it is in need of repairs. Also water samples of No. 10 Station for sand, maganese and iron content will be taken this week. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota August 12, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Friday, August 12, 1994 at 7:00 A.M. Commissioners Jahnke and Jewell were present. Commissioner Weaver was absent. President Jahnke presiding. Also present were Harold Foster and Ronald Anderson. The minutes of the July 7, 1994 regular meeting and the July 19, 1994 special meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,196 was approved for payment. Preliminary 1995 budget items were presented to the Board and discussed at length. The entire 1995 proposed budget will be reviewed at the September meeting. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", up to forty (40) Radio -Read meters will be installed at difficult access residential and commercial locations. After discussion, on motion of Commissioner Jewell, duly seconded by Couuuissioner Jahnke, both voting "Aye ", up to twenty five (25) existing 12" & 2" meters will have heads switched to remote capability. A proposal to install an electronic air cleaner in the office for $720.00 was tabled indefinitely. The 1993 audit reports were distributed to the Board. The Board will review this report by the September meeting. After discussion, based on a Serco Laboratory test report of 5 PPM sand in the #10 Well, on motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Keys Well Drilling will be hired to eliminate sand pumping at No. 10 Well. Keys proposal of 60 hrs. surging and bailing for $14,000.00 or 100 hrs. of surging and bailing for $20,000.00 is acceptable to the Board at this time. Keys Well Drilling will begin project in October or November of this year. As a matter of record, the following items were discussed, with no action taken: 1. The Boards hospital insurance premiums increased, effective September 1st, single coverage $144.16 per month and family coverage $378.61 per month. 2. Accounts receivable balance as of July 31, 1994 was $74,463.85. This figure is $19,000.00 higher than ever for this date. 3. August 11th - 129 shut -off notices were mailed of over $10,000.00. 4. Ronald Anderson reported to the Board: - Lily Lake Tank cleaning and painting will begin before Labor Day. - Lily Lake Tank site, small building will be razed in the near future. - (30) Lead samples from our system will be taken September 23rd. - Frontage Road hydrants will be flagged this Fall. - Wilkin St., Benson's 6th Add. & Huelsmann's Add. will begin in the next few weeks. RESOLUTION NO. 1,196 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2184 Pay Roll No. 2185 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank, Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Flexible Spending Account Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater Litho Technical Services St. Croix Office Supplies McGarry - Kearney Agency Berkley Administrators Thompson Hardware Company Ace Hardware & Paint Food -N -Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Greeder Electric Rose Floral & Greenhouse Inc. Abrahamson Nurseries Fox Valley Systems Roettger Welding Inc. Lel's Outdoor Power Equipment Century Power Equipment Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Bank, Stillwater Salaries, Labor July 1 -15'94 $ 6,027.41 Salaries, Labor July 16 -31'94 5,599.96 W.T. Federal for July'94 2,441.67 W.T. State for July'94 Medicare dues for July'94 FICA dues for July'94 PERA dues for July'94 Dues for August'94 1,057.86 420.62 1,798.62 1,842.13 108.00 Premium for August'94 1,693.00 Accounts, McKnight & Corman 300.00 Acct. Anderson, Curtis, McKnight 75.00 Sales Tax for July'94 992.96 Phone Service, Telemeter Circuits 370.66 Power, Gas, Lights Permit #538 Meter Slips Office Supplies Add. Prem. Prop. Schedule Wk. Comp. Premium Shop Supplies Shop Supplies Gasoline Oil Styrofoam, Screws Drain Field, #8 Station Location Requests Flag Light, Service Call Flowers, Schmoekel 2 Arborvitaes, Olive St. Marking Paint 14' Rod Lawn Mower Blade Axel Anchors, Riding Lawn Mower Deductible,'90 GMC Accident Acid, Chlorine, Samples Uniforms Fittings Hydrant Parts Valves, Fittings Inv. C.D. 9 mos. @ 4.00% There being no further business, on motion, meeting adjourned. Attest: 6,751.77 816.00 172.53 30.42 104.00 5,937.00 57.08 83.05 304.47 31.34 43.66 347.24 49.00 118.00 42.60 46.82 66.98 5.33 14.47 56.55 400.00 685.79 140.56 155 . 06 959.17 532.94 40,679.72 50,000.00 $90,679.72 Secretary Stillwater, Minnesota September 8, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 8, 1994 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Dennis Yon and Ronald Anderson. The minutes of the August 12, 1994 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,197 was approved for payment. Three (3) quotes received for State Mandated -DNR /Met Council Comprehensive Plan included, TKDA Inc. - $20,750.00, Progressive Consulting Engineers Inc. - $7,600.00 and SEH Inc. - $42,750.00. After discussion, on motion of Couanissioner Jewell, duly seconded by Co:umissioner Weaver, all voting "Aye ", PCE Inc. was awarded the bid to complete DNR /Met. Council Comprehensive Plan for $7,600.00. Couuuissioner Jewell offered the following resolution and moved its acceptance. I, Don Jahnke President CORPORATE RESOLUTION 1,198 , in my official capacity, hereby certify: that I am an officer, namely of Board of Water Commissioners , a corporation duly organized and existing under the laws of State of Minnesota ; that at a meeting of the Bd. of Water Commissioners of this corporation, duly and regularly convened and held on the 8 day of September , 19 94 , at which a quorum for the transaction of business was present and acting, the following resolution was duly and regularly adopted, and is still in full force and effect, and appears as follows in the minutes of the meeting: RESOLVED: that Dennis McKean , who is the Secretary corporation is hereby authorized to sell, assign and transfer the following: U.S. Gov't Securities of this and to execute any and all instruments necessary, proper or desirable for the purpose; further, that any past action in accordance herewith is hereby ratified and confirmed; and further, that any officer of this corporation is hereby authorized to certify this resolution to whom it may concern. I further certify that the foregoing resolution is not contrary to any provision in the charter or bylaws of this corporation, that Don Jahnke now is President , and Dennis McKean now is Secretary certificate on behalf of this corporation. of this corporation, and that I have been duly authorized to make this In witness whereof, I hereunto set my hand and affix the seal of this corporation on this September 19 94 Ayes — Three Nayes — None (Corporate Seal) / (Signature and Tide 8 certifying officer) day of John L. Jewell Vice - President The Water Board will be notified prior to any transaction regarding Resolution No. 1,198. After fiscussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", 1993 audit reports prepared by McGladrey & Pullen were accepted. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the preliminary 1995 budget, as presented, was approved. As a matter of record, the following items were discussed, with no action taken: 1. Staff meeting - August 17th with representatives of Insight Mapping (GSI) resulted in prices of $4,000.00 for watermain, hydrants and valves on computer mapping and $2,500.00 for software to install services, dates, etc. by Water Dept. personnel. 2. Accounts receivable for August 31, 1994 were $32,121.28. This figure is $3,000.00 higher than ever for this date. 3. Deb Chial is currently photographing all pump stations, tanks, etc. 4. Ron Anderson reported on painting and cleaning Lily Lake Tank, hydrant installation at South end of Pine Tree Trail and utility completion on S. 6th St., Sherburne St. and Market Place. RESOLUTION NO. 1,197 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2186 Dennis McKean, Secretary Pay Roll No. 2187 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater - Flexible Spending Acct. Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Fina Oil Company Arrow Building Center Miller Excavating Inc. Brockman Blacktopping Gopher State One -Call Inc. Abrahamson Nursuries Harvest States Serco Laboratories Millipore Corporation Greeder Electric Century Power Equipment Ideal Tool & Machine Company R.E. Mooney & Associates Stillwater Sign Company Butch's Repair Fred's Tire TKDA Inc. City of Stillwater Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Norwest Bank Salaries, Labor Aug 1 -15'94 $ 5,884.48 Sundry Expense 327.98 Salaries, Labor Aug 16 -31'94 W.T. Federal for Aug'94 W.T. State for Aug'94 Medicare dues for Aug'94 FICA dues for Aug'94 PERA dues for Aug'94 Dues for Sept'94 Premium for Sept'94 6,123.49 2,567.40 1,120.53 425.04 1,817.42 1,965.39 108.00 1,946.92 Accounts, McKnight & Corman 300.00 Accts. Anderson, Curtis, McKnight 75.00 Sales Tax for Aug'94 704.95 Phone Service, Telemeter Circuits 379.41 Power, Gas, Lights Sundry Expense Computer Paper Group Term Life Insurance Shop Supplies Shop Supplies & Paint Gasoline Hand Railing & Window Sash (2) Jobs & (2) Assessments Blacktop (2) Jobs Location Requests Wood Chips Trimec Weed Spray #10 Well Sand, Iron, Mag. Test Field Test Monitor Kits Service Work C Lily Lake Tank Lawnmower Parts Machine G.A. Valve Assembly G.A. Valve Parts Letter GMC Pick -Up Service (4) Trucks Repair Tire Chev. Leak Detection, SE Corner Project 434.25 W.M. Neal Ave. & Report SE Cor. 16,577.00 Samples, Chlorine, Acid, Phos. 1,691.62 Uniforms 97.76 Valve, Stops, & Sleeves 702.76 Meter Parts 20.77 Adaptors, Lids, Box Sections 251.75 60,202.98 Investment C.D 14 mo. C 5.15% 20,000.00 $80,202.98 6,330.02 750.00 51.12 97.20 55.43 273.18 398.04 519.26 5,893.40 430.00 8.75 79.88 37.28 78.00 244.61 1,065.00 5.78 120.00 40.11 100.00 91.50 12.50 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota October 13, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 13, 1994 at 7:00 A.M. All Commissioners were present. President Jahnke presiding. Also present were Ronald Anderson, Mayor Hooley, Fire Chief Ness, Charter Commission members Steve Keister and Don Valsvik, and citizens Gary Howe and Jane Dickinson. The minutes of the September 8, 1994 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,199 was approved for payment. Mayor Hooley and Fire Chief Ness advised the Board, that by flushing all City hydrants once a year, plus an inspection, once a year, the ISO insurance rating for Stillwater can be lowered to Class Three (3). After discussion, Board consensus was to follow proposals as presented, by the Mayor and Fire Chief. Gary Howe - 911 Co. Rd. #5 requested relief of a $125.00 charge for "Radio- Remote" water meter, because he had a permit dated August 30, 1994. This new fee w €ant into effect September 1, 1994. Howe in -fact has not paid any permit fees as of 8:00 A.M., October 13, 1994. (See envelope 26 -510) After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Gary Howe's request is denied. Howe will be required to pay additional $125.00 for "Radio- Read" remote water meter, before water service to his residence is turned -on. Jane Dickinson requested approval to paint images, i.e., clouds and pine trees on Lily Lake tank. Jane Dickinson further explained River Valley Arts Council grant neighborhood residents approval would also be required to make this project successful. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", Jane Dickinson is hereby granted concept approval to paint images on Lily Lake tank. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, all voting "Aye ", the 1995 budget, as presented, was approved. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Manager McKean was authorized to spend an additional $2,000.00 to paint Lily Lake tank with Tightrope painting contractor. This was allowed because spot painting as originally required did not have a desirable effect. Manager McKean explained the Water Dept. will have an estimated $1,500.00 assessment on new Wilkin St. watermain. The charge will allow (3) existing services to be shortened considerably, that will benefit the Water Dept. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye ", Ronald Anderson is granted $1,500.00 for registration and expenses to attend the National AWWA convention in Anaheim, June 18 -22, 1995. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, all voting "Aye ", Ronald Anderson is authorized to purchase four (4) reflective jackets for employees. As a matter of record, the following items were discussed, with no action taken: 1. 1994 - Third quarter budget copies were presented to the Board and discussed. 2. Jerome Kainz - 1316 W. Olive St. requested approval to fill part of West side of lot at #5 Station. He wants to rebuild the retaining wall. Board members will look at this request and decide later. 3. Meeting notice dates will be published in the local newspaper and posted on bulletin board. 4. Accounts receivable balance for September 30, 1994 was $22,806.48. This figure is $4,700.00 higher than last year. RESOLUTION NO. 1,199 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: and Pay Roll No. 2188 Pay Roll No. 2189 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Constribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota Salaries, Labor Sept 1 -15'94 $5,829.42 Salaries, Labor Sept 16 -30'94 5,890.11 W.T. Federal for Sept'94 2,479.10 W.T. State for Sept'94 1,072.99 Medicare dues for Sept'94 418.80 FICA dues for Sept'94 1,790.80 PERA dues for Sept'94 1,892.07 Dues for Oct'94 108.00 Premium for Oct'94 1,946.92 /© USCM Deferred Compensation Program City of Stillwater, Flexible Spending Acct. Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Copy Cat Printing St. Croix Office Supplies McGarry- Kearney Agency Thompson Hardware Company Ace Hardware & Paint Food -N -Fuel Inc. Valley Auto Supply Inc. Miller Excavating inc. C.W. Houle Inc. Brochmaa Blacktopping Gopher State One -Call Inc. Mn. Department of Health Howard Bogner Banyon Data Systems Inc. SEH Inc. Viking Electric Supply Inc. Graybar Electric Inc. Greeder Electric Stern Chemtech Inc. Ra -Mar Plumbing Carlson Equipment Company R.E. Mooney & Associates Inc. Tight Rope Springborn Heating & A/C Simonet Furniture & Carpet Company Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. WaterPro Goodin Company Accounts McKnight & Corman $ 300.00 Accts. Anderson, Curtis, McK. 75.00 Sales Tax for Sept'94 826.48 Phone Service, Telemeter Circuits 307.92 Power, Gas, Lights Sundry Expense Radio Read Stickers Office Supplies Comm. Package, Bond, Errors Shop Supplies Shop Supplies Gasoline Wrench Nygren Assess. 2 Jobs 8" Valve, Owen @ Mulberry Blacktop, 2 Jobs Location Requests Mn. Test Fee Refund Acct #29 -370 1 Year Billing Support Maps Cable Ties, Staples, Staple Gun Crimping Tools Repair, Olive St. Pump Ice -Away, Towels Service Call C 114 N. Sherburne Saw Blades Golden- Anderson Valve Parts Clean & Paint Lily Lake Tank Downspouts Station #10 Blinds, Station #10 Acid, Samples Uniforms Repair Metrotech 850 Fittings Hydrant & Meter Parts Fittings, Curb Boxes There being no further business, on motion, meeting adjourned. ;-, 4,796.65 190.00 63.32 113.23 13,967.00 23.14 69.21 322.91 7.41 2,955.86 2,369.04 730.00 61.25 5,917.00 125.00 602.74 66.35 254.11 117.01 49.00 204.31 60.00 35.28 364.50 6,500.00 235.63 578.00 556.11 125.84 330.65 1,375.46 3,114.07 1,867.07 $71,084.76 Attest: �- Secretary Stillwater, Minnesota November 10, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 10, 1994 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Mayor Hooley. The minutes of the October 13, 1994 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,200 was approved for payment. Mayor Hooley outlined his plan to answer television, radio and newspaper reports of a cancer cluster in Stillwater. Mayor Hooley has contacted Professor Jack Mandell, University of Minnesota epidemiologist to review all tests of water, air, EMF and dump site information and report his findings to the public. Manager McKean advised the Board that PERA contributions on unused sick leave and certification payments have been deducted in error since 1977. Employee and employer contributions will be refunded by PERA in three (3) to six (6) months, amounting to over $5,000.00. Employees, Local #49 union proposals were received and reviewed by Board members. The Board will attempt to meet with union representatives within two (2) weeks. Manager McKean reported Keys Well Drilling will begin surging and bailing #10 Well after Thanksgiving, to eliminate an existing sand pumping problem. Jerome Kainz - 1316 W. Olive St. request to fill West part of yard at #5 station was tabled. As a matter of record, the following items were discussed, with no action taken: 1. All hydrants, approximately 700 were flushed in October by the Fire Dept. and Water Dept. 2. Accounts receivable balance on October 31, 1994 was $83,635.34. This figure is $17,800.00 higher than last year. 3. 191 shut -off notices were mailed November 7th of over $19,000.00. 4. City Christmas Party at the Elk's Club is December 10th. 5. Water Dept. Christmas Party is December 22nd. RESOLUTION NO. 1,200 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amonts viz: Pay Roll No. 2190 Pay Roll No. 2191 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross & Blue Shield of Minnesota USCM Deferred Compesation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Copy Cat Printing St. Croix Office Supplies & Services McGarry - Kearney Agency Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Fuhr Trenching Brochman Blacktopping Chuck Bailey Construction Twin Cities Underground Inc. Gopher State One -Call Inc. Cleveland Cotton Products Minnesota Conway Del's Outdoor Power Equipment Roettger Welding Inc. Fred's Tire Stillwater Ford Inc. Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Investment Services Firstar Investment Services Central Bank Salaries, Labor Oct 1 -15'94 $ Salaries, Labor Oct 16 -31'94 W.T. Federal for Oct'94 W.T. State for Oct'94 Medicare dues for Oct'94 FICA dues for Oct'94 PERA dues for Oct'94 Dues for Nov'94 Premium for Nov'94 Accounts, McKnight & Corman Flexible Spending Account Sales Tax for Oct'94 Phone Service,Telemeter Circuits 306.70 6,079.88 6,467.59 2,632.46 1,153.73 436.34 1,865.92 2,052.30 108.00 1,946.92 300.00 75.00 1,128.37 Power, Gas, Lights Sundry Expense Water Meter Repair Cards Office Supplies Add. Premium, Trucks Shop Supplies Shop Supplies Gasoline Oil, Switch Stakes Backhoe, Truck, Fill 4 Jobs Assess. 502 Everett St. N. Blacktop, 4 Jobs Cement, Meadowlark Drive Ditching, 821 Pine St. W. Location Requests Towels Recharge Fire Extinguishers Weed Whip Knob Hydrant Shut -Off Handles 2 Tires'88 Ford Fuel Line'79 Ford 2 Batteries Acid, Chlorine, Samples, Phos. Uniforms Plastic Pipe & Couplings Repair Clamps, Fittings, Corps Hydrant PArts, STARS Update Fittings, Main Valve Boxes U.S. Treasury Bills C 5.95% U.S. Treasury Bills @ 5.03% Investment 13 months ? 6% There being no further business, on motion, meeting adjourned. Attest: 3,491.78 479.01 47.29 69.86 94.14 250.72 101.87 274.11 17.25 49.68 2,546.66 3,091.67 3,065.00 650.00 114.00 21.00 190.45 82.57 4.77 25.00 245.53 148.14 173.00 1,116.20 97.76 212.25 . 1,592.32 14,929.57 1,300.07 59,034.88 47,621.64 98,810.00 5,000.00 $210,466.52 Secretary Stillwater, Minnesota November 22, 1994 Special Meeting: A special meeting of the Board of Water Countissioners was held November 22, 1994 at 1:15 P.M. Couauissioners Jewell and Weaver present. Commissioner Jahnke absent. Vice - President Jewell presiding. Also present were Tim Conners and James Tholen, union representative and union steward of Local #49, respectively. Discussion followed, i.e., letter dated October 11, 1994 on union proposals for years 1995, 1996 & 1997. Each proposal was discussed in detail by Board members and union representatives. Manager McKean was instructed to respond with counter - proposals to each item discussed, as presented by union representatives. The Board will meet with Tim Conners and James Tholen at a special meeting to be held December 13, 1994 at 1:15 P.M. to further discuss these issues. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota December 8, 1994 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 8, 1994 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes o f the November 10, 1994 regular meeting and the November 22, 1994 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,201 was approved for payment. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Jerome Kainz - 1316 W. Olive Street will be allowed to fill westerly edge of #5 Station lot. It is anticipated two (2) feet of fill and sod along the existing wall, between the two properties, will be sufficient. Manager McKean advised the Board that a special water test taken on Pine St., November 17, 1994, relating to recent cancer cluster area has been verbally confirmed to be negative. As a matter of record, the following items were discussed, with no action taken:' 1. Accounts receivable balance for November 30, 1994 was $46,584.69. This figure is $20,000.00 higher than last year. 2. Special meeting with union representatives will be held December 13th a 1:15 P.M. 3. Ronald Anderson updated the Board members on - - #10 Station, Keys Well Drilling will begin surging and bailing next week. - Two flooded basements, November 23rd, Sunnyslope and Echo Lane area. - Status of David Stenberg - 1219 W. Oak Street - water service installed by Gary Ritzer in 1988. Indications are this service is to shallow in the street. November 29, 1994, Ritzer indicated he will not lower this service. - Benson Park summer service system has been installed. - Lily Lake Tank area - building has been razed. - Plans are Progressing on flood wall and levee wall at Lowell Park. - Since 1986 - 4392 remote meters have been installed. RESOLUTION NO. 1,201 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2192 Salaries, Labor Nov 1 -15'95 $ 5,697.73 Pay Roll No. 2193 Salaries, Labor Nov 16 -30'95 6,022.86 Firstar, Stillwater Bank W.T. Federal for Nov'94 2,487.89 Commissioner of Revenue W.T. State for Nov'94 1,075.40 Firstar, Stillwater Bank Medicare Cont. Medicare dues for Nov'94 421.38 Firstar, Stillwater Bank Soc. Sec. Cont. Fund FICA dues for Nov'94 1,801.86 State Treasurer PERA dues for Nov'94 1,889.50 Financial Secretary, Local #49 Dues for Dec'94 108.00 Blue Cross Blue Shield of Minnesota Premium for Dec'94 1,946.92 USCM Deferred Compensation Program Accounts McKnight & Corman 300.00 City of Stillwater, Flexible Spending Acct. Ac cts. Anderson, Curtis, McKnight 75.00 Commissioner of Revenue Sales Tax for Nov'94 503.89 US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster St. Croix Office Supplies & Services MII Life Inc. McGarry- Kearney Agency Thompson Hardware Ace Hardware & Paint Food N Fuel Inc Valley Auto Supply Inc. Miller Excavating Inc. Volk Sewer & Water Inc. Mogren Sod Farms Mogren Bros. Landscaping Gopher State One -Call Inc. Munitech Inc. Century Power Equipment Municilite Company Butch's Repair Minnesota Blueprint Deb Chial Photography Banyon Data Systemn Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Infratech Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Phone Service, Telemeter Circuits 305.82 Power, Gas, Lights Sundry Expense Permit #538 Office Supplies Group Life Premiun Add. Premium, Liability Shop Supplies Shop Supplies Gasoline Warning Lites Backhoe, Truck 2 Jobs Main Break, Wilkin St. Sod Black Dirt Location Requests & Maintenance Meter Parts Lawnmower Repair Lenses, Strobe Lites Brakes, GMC & Ford 4x4 Rolatape Water Dept. Photos & Frame Hard Drive, Memory Upgrade Samples Uniforms Parkas & Vests Corps & Fittings Meter & Hydrant Parts Fittings 3,638.75 331.06 850.00 39.02 97.20 231.00 23.69 267.25 338.41 41.59 312.00 1,755.27 51.92 42.60 240.75 47.39 87.58 149.10 702.47 138.11 679.74 750.51 116.46 222.84 555.59 820.48 1,716.75 777.28 $37,661.06 There being no further business, on motion, meeting adjourned. j Attest: Secretary Stillwater, Minnesota December 13, 1994 Special Meeting: A special meeting of the Board of Water Commissioners was held on Thursday, December 13, 1994 at 1:15 P.M. Commissioners Jewell and Weaver present. Commissioner Jahnke absent. Vice- President Jewell presiding. Also present were Tim Conners and James Tholen, union representative and union steward of Local #49, respectively. Discussion followed of union proposals, i.e., letter dated October 11, 1994 and counter - proposals by the Board, i.e., letter dated November 28, 1994, for years 1995, 1996 & 1997. Each proposal and counter - proposal was discussed in detail and some minor changes were agreed upon. The consensus of both parties was a verbal agreement has been reached. Tim Conners will have the new contract type written and ready for Board review in a few days. There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota January 12, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 12, 1995 at 7:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the December 8, 1994 regular meeting and December 13, 1994 special meeting were read and approved as written. On motion of Comuissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,202 was approved for payment. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye" Mary Jo Stevensen's wage will increase $.50 per hour to $7.75 per hour, effective January 1, 1995. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", James McKnight's salary will increase $68.48 per month to $2,556.00 per month, effective January 1, 1995. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Dennis McKean's salary will increase $89.26 per month to $3,491.00 per month, effective January 1, 1995. The Board approved and signed the union contract for years 1995, 1996 and 1997 with revisions, Page 4, Section 3. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", 430 feet of 6" watermain on Marine Circle was approved for replacement. The estimated cost of this watermain is $18,000.00 to $20,000.00. This street project is subject to City Council approval. On motion of Commissioner Weaver, duly seconded Commissioner Jewell, both voting "Aye ", Ronald Anderson was instructed to purchase a 6" Flow -Meter at No. 6 Station, for $2,337.00. As a matter of record, the following items were discussed, with no action taken: 1. 1994 final budget copies were distributed and discussed. 2. Accounts receivable balance for December 31, 1994 was $22,746.89. This figure is $7,300.00 higher than last year. 3. Ron Anderson advised the Board, Keys Well Drilling has surged No. 10 Well about 70 hours and will begin test pumping within a few days. Also replacing bearings, wear rings, packing, etc. will cost approximately $2,000.00 for No. 10 pump. 4. Ron Anderson will get quotes for a new pick -up. The Board will review and award bid at a special meeting January 27, 1995. RESOLUTION NO. 1,202 Resolved by the Board of Water Commissioners, of the City of Stillwater, That the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2194 Pay Roll No. 2195 Pay Roll No. 2196 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater - Flexible Spending Acct Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies & Services Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. Minnesota Department of Health Gaalaas Jewelers Greeder Electric Graybar Electric Company Gopher Electronics Keys Well Drilling Company Fred's Tire Feed -Rite Controls Inc. Leef Bros. Inc. Infratech Inc. Long. Pay - Salaries, Labor Dec 1'93 to Nov 30'94, 12 months Salaries, Labor Dec 1 -15'94 Salaries, Labor Dec 16 -31'94 includes unused sick leave W.T. Federal for Dec'94 W.T. State for Dec'94 Medicare dues for Dec'94 FICA dues for Dec'94 PERA dues for Dec'94 $11,009.28 5,967.60 11,841.71 7,543.10 2,926.27 1,015.34 4,341.66 3,932.33 Dues for Jan'95 108.00 Premium for Jan'95 2,181.38 Accounts, McKnight & Corman 300.00 Anderson, Curtis, McKnight 75.00 Sales Tax for Dec'94 451.07 Phone Service, Telemeter Circuits 321.32 Power, Gas, Lights Sundry Expense Office Supplies Shop Supplies Shop Supplies Gasoline Oil, Batteries Shop Supplies Backhoe, Truck, Fill 3 Jobs Location Requests Mn Test Fees 2 Plaques Service Call Clips Clips Packing Tire Repair Samples, Chlorine, Acid, Phos. Uni forms Parka 4,192.86 443.52 21.43 36.27 86.95 185.95 46.55 30.17 2,249.52 19.25 5,917.00 237.00 45.00 49.90 57.87 37.28 18.50 1,690.20 118.56 116.78 Northern Water Works Supply Inc. WaterPro Goodin Company Clamps, Curb Stops Meter Registers, Gaskets Ear Phones, Fittings There being no further business, on motion, meeting adjourned. 375.23 1,001.62 348.43 $69,339.90 Attest: Secretary Stillwater, Minnesota January 27, 1995 Special Meeting: A special meeting of the Board of Water Commissioners was held on Friday, January 27, 1995 at 1:00 P.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. Three (3) quotes were received for a new pick -up truck, Stillwater Motor Company, Chevrolet with trade -in $7,150.00, Stillwater Ford Inc., Ford with trade -in $7,887.60 and Brookman Motors, Dodge mid -size with trade -in $8,647.00 and Dodge full -size, with trade -in $9,970.00. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was instructed to purchase a Chevrolet from Stillwater Motor Company for $7,150.00 with trade -in. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was authorized to rebate the City of Stillwater, $475.00 for WAC and Meter Rental Fee for 290 Deerpath Drive. Marcia Kilborne, 290 Deerpath Drive, Acct. No. 29 -550 has been refunded all applicable permit fees for this property by the City of Stillwater. Board members acknowledged receipt of December 28, 1994 letter from Minnesota Dept. of Health regarding wellhead protection plan. Manager McKean advised Board members, water system matters in conjunction with City's Comprehensive Plan are estimated to be $6,000.00. Ronald Anderson advised Board members No. 10 test pumping will begin at 600 GPM and increase by 100 GPM increments until sand appears to be a problem. The water will then be laboratory tested and pumped into the system. The next two (2) regular meeting dates are set for February 9, 1995 at 7:45 A.M. and March 8, 1995 at 7:00 A.M. There being no further business, on motion, meeting adjourned. a� �'�' Attest: Secretary Stillwater, Minnesota February 9, 1995 Regular Meeting:. The regular meeting of the Board of -Water Commissioners was held on Thursday, February 9, 1995 at 8:00 A.M. Commissioner Weaver was present and President Jahnke present via conference call. Commissioner Jewell absent. President Jahnke presiding. Also present was Ronald Anderson. The minutes of the January 12, 1995 regular meeting and the January 27, 1995 special meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1,203 was approved for payment. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Weaver, both voting "Aye ", 1" private water lines will be allowed to service 408 & 412 North William Street. This action is pursuant to an April 1991 agreement between the City and the owners. (See accounts 13 -650 and 13 -651) However, Water Department staff will meet with the builder to propose a 6" watermain stub , in lieu of private lines. As a matter of record, the following items were discussed, with no action taken: 1. Copies of the 1994 annual report were distributed to the Board. 2. Accounts receivable balance for January 31, 1995 was $51,874.38. This figure is $900.00 higher than last year. 3. No. 10 Station is pumping into the water system, effective January 31, 1995, at the rate 700 GPM. The pumping rate will be increased gradually over the next few weeks and months. RESOLUTION NO. 1,203 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2197 Keys Well Drilling Pay Roll No. 2198 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater - Flexible Spending Acct. Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater St. Croix Office Supplies Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Valley Auto Supply Inc. Minnesota DNR Division of Waters American Water Works Association Airsignal Inc. Miller Excavating Inc. Gopher State One -Call Inc. Roanld A Anderson City of Stillwater Business Forms & Accounting Viking Electric Supply Inc. Fox Valley Systems Inc. Butch's Repair Banyon Data Systems Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Investment Services Salaries, Labor Jan 1 -15'95 Air Develope #10 Well Salaries, Labor Jan 16 -31'95 W.T. Federal for Jan'95 W.T. State for Jan'95 Medicare dues for Jan'95 FICA dues for Jan'95 PERA dues for Jan'95 Dues for Feb'95 Premium for Feb'95 Accounts, McKnight & Corman Flex Benefit Accts. Sales Tax for Jan'95 $ 6,061.44 23,830.00 6,423.24 2,606.62 1,114.07 457.26 1,955.30 1,972.02 108.00 2,415.80 300.00 110.00 734.27 Phone Service, Telemeter Circuits 314.78 Power, Gas, Lights 4,083.15 Permit #538 & Post Cards 895.00 Office Supplies 54.67 Shop Supplies 32.31 Paint, Tools & Shop Supplies 412.09 Gasoline 301.78 Radiator Hose 16.66 1994 Water Appropriation Fees 2,862.00 AWWA Annual Dues 91.00 Beeper, Annual Maintenance 207.67 Backhoe, Truck, Fill, 3 Jobs 2,641.65 Location Requests 15.75 School AWWA Convention 1,500.00 Refund WAC & Meter, 290 Deerpath 475.00 Checks 109.33 Battery Charger 63.85 Marking Paint 66.98 Grease, Oil, Filter, 2 Trucks 51.77 Rental, Repair & Okidata Printer 989.06 Samples, Chlorine, Acid, Phos. 1,412.36 Uniforms 97.76 Locator - Metrotech 3,061.88 Clamp, Sleeve, Fittings 827.25 Meters, Wire 7,937.14 Fittings, Valves 1,604.85 78,213.76 Invest. US Treas. Bills @ 5.95% 95,726.22 $173,939.98 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota March 8, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, March 8, 1995 at 8:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the February 9, 1995 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,204 was approved for payment. On motion of Comluissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", the annual report for 1994 was approved, as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section 12, of the City Charter. A letter dated February 14, 1995 from Bettsy Osborne, 1120 W. Willard Street, Account No. 10 -170, requesting abatement of SB #7669 was discussed. After much discussion, on 2/7 motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Osborne's request to recind SB #7669 was denied. Manager McKean was instructed to send a letter to Bettsy Osborne explaining the Board's decision. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, both voting "Aye ", the Conservation and Emergency Management Plan developed by PCE Engineering, was accepted. Copies will be forwarded to the Minnesota DNR, Metropolitan Council, Civil Defense Director and City Council. As a matter of record, the following items were discussed, with no action taken: 1. Water Board staff met with engineers and City staff regarding water system portion of the City's Comprehensive Plan on February 8, 1995. Another meeting is scheduled for March 9, 1995. 2. Indications are the Water Department's participation in the mandated Wellhead Protection Program, will cost approximately $25,000.00. This is an expected budget item for 1996, if required at that time, by the Minnesota Health Department. 3. Accounts receivable balance as of February 28, 1995 was $39,486.22. This figure is $11,000.00 higher than last year. 4. Ronald Anderson reported on - - Insulating and sound - proofing No. 1 Station. - No. 10 Station currently pumping at 900 GPM, sand is minimal. - Reducing motor size at No. 10 Station to 100 HP. - Marine Circle watermain replacement, due to corrosive soil, during City street project this summer. - Continuing problems with exterior blocks at No. 9 Station. RESOLUTION NO. 1,204 Be resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2199 Pay Roll No. 2200 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compilation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies & Services MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Fina Oil Company Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. C D P Inc. Business Forms & Accounting Systems C C P Industries Inc. Viking Electric Supply Inc. Graybar Electric Company Hoffman Refrigeration & Heating Reliable Appliance Service Greeder Electric G W 0 Construction Inc. Progressive Consulting Engineers Inc. Keys Well Drilling Company Feed -Rite Controls Inc. Salaries, Labor Feb 1 -15'95 $ 6,205.03 Salaries, Labor Feb 16 -28'95 5,457.17 W.T. Federal for Feb'95 2,464.74 W.T. State for Feb'95 Medicare dues for MArch'95 Fund FICA dues for Feb'95 PERA dues for Feb'95 Dues for March'95 Premium for March'95 Accts. McKnight & Corman Flexible Spending Acct. Sales Tax for Feb'95 1,041.45 413.00 1,765.86 1,881.05 108.00 2,181.37 300.00 110.00 380.95 Phone Service, Telemeter Circuits 353.01 Power, Gas, Lights 4,504.43 Sundry Expense 217.29 Office Supplies 41.92 Group Term Life Insurance 97.20 Shop Supplies 8.43 Paint & Supplies 187.02 Gasoline 241.52 Back Room Supplies 1,717.82 Private Line & 2 Main Breaks 2,509.36 Location Requests 8.75 Service Call, Copier 87.64 Utility Bills 765.76 Towels 201.17 Cable Ties 105.12 Meter Wire Clips 24.85 Repair Shop Furnance 90.00 Vacuum Cleaner Bags 11.66 Electrical #1 & #10 993.00 Stud Gun Rental 128.50 Partial, DNR Comp. Plan 6,375.60 Final, #10 Well 6,400.00 Acid, Chlorine, Phos., Samples 2,496.86 Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Uniforms Clamps, Fittings Radio Meters & Htd. Parts Check Valve There being no further business, on motion, meeting adjourned. Attest: 109.94 263.20 2,171.67 29.27 $52,449.61 Secretary Stillwater, Minnesota April 13, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 13, 1995 at 8:00 A.M. Commissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the March 8, 1995 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Coiutuissioner Jewell, both voting "Aye ", Resolution No. 1,205 was approved for payment. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was instructed to have an additional 300' -350' of 6" watermain in Marine Circle replaced, terminating at Nightingale Blvd. This motion is in addition to prior watermain replacement at the January 12, 1995 meeting. Ken Landry of Tightrope, tank cleaning and painting, has offered the Board a 10% discount to power wash Tower Drive Tank during May 1995. After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Ken Landry of Tightrope, is hereby authorized to power wash Tower Drive Tank at the reduced price of $4,500.00 during May 1995. After discussion, on motion of Commissioner Jewell, duly seconded by CoIU[uissioner Weaver, both voting "Aye ", Manager McKean is authorized to purchase a utility trailer for $1,200.00 and a magnetic locator for $550.00. As a matter of record, the following items were discussed, with no action taken: 1. 1995 - 1st quarter budget copies were distributed and discussed. 2. March 31, 1995, accounts receivable balance was $22,708.96. This figure is $7,000.00 higher than last year. 3. A refund check for $6,111.00 has been received from PERA. 4. The Water Board will meet with the Charter Commission, Monday, April 17, 1995 at 7:00 P.M. 5. The 1996 budget will include purchase of a 3/4 ton 4x4 pick -up, with snowplow. 6. Keys Well Drilling suggested not to decrease motor size at #10 Station. 7. Ascension Church is considering a 14' addition on the West side of the church. This proposed addition should not effect us, except for deliveries, if a door is proposed on the South side. 8. Generally, the City's Comprehensive Plan indicates proposed building sites between Myrtle St. and Hwy. 36 will not require additional water storage, but proposed building sites North of Myrtle St. to Hwy. 96 will require additional water storage. Watermain oversizing costs are estimated at $700,000.00 and water storage tank costs are estimated at $1,000,000.00, plus. RESOLUTION NO. 1,205 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants oredered drawn on the Treasurer for several amounts viz: Pay Roll No. 2201 Pay Roll No. 2202 Firstar, Stillwater Bank Commissioner of Revenue Salaries, Labor March 1 -15'95 $ 6,160.71 Salaries, Labor March 16 -31'95 6,158.32 W.T. Federal for March'95 2,603.32 W.T. State for March'95 1,111.90 Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater - Flexible Spending Acct. Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Litho Technical Services St. Croix Office Supplies Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Arrow Building Center Miller Excavating Gopher State One -Call Inc. Minnesota Department of Health R.H. Stafford Auditor /Treasurer Jeff Griffith McGladrey & Pullen Minnesota Blueprint Viking Electric Supply Inc. Greeder Electric Banyon Data Systems Stillwater Area Schools Butch's Repair Fred's Tire Service Keys Well Drilling Company Munitech Inc. PCE Inc. City of Stillwater Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Medicare dues for March'95 435.18 FICA dues for March'95 1,860.84 PERA dues for March'95 2,003.96 Dues for April'95 108.00 Premium for April'95 2,181.37 Accounts, McKnight & Corman 300.00 Flex Spending Accts. 110.00 Sales Tax for March'95 375.25 Phone Service, Telemeter Circuits 361.31 Power, Gas, Lights Sundry Expense Printing Post Cards Office Supplies Shop Supplies Paint, Tools & Supplies Gasoline Back Room Building Supplies Limerock Location Requests 1st Quarter State Test Fee 8 Waste Management Fees Refund Acct. #19 -770 1994 Audit, Payment #1 Blue Line Map Copies Cable Ties 3,827.73 325.99 61.77 26.48 101.33 370.06 329.67 304.94 63.82 3.50 5,917.00 672.00 51.30 2,800.00 56.23 73.49 Repairs C 4th St. & Olive St. 578.00 Annual Hardware Maint. Agreement 350.00 25 Bags Yard Fertilizer 225.00 Tune -Up, Grease & Oil 3 Trucks 400.04 Tire Repair 10.50 Repair #1 Pump 2,277.65 4th St. Meter & Repair 3,516.82 Payment #2 )NR /Met. Comp. Plan 420.00 Ext3nsfor , S.E. Area 20,669.48 Samples, Sins & Parts 203.25 Uniforms 125.84 Clamp & Valves 380.39 Meter Register, Hydrant Parts 290.52 Pipe Cutters, Fittings 223.68 $68,426.64 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota May 11, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners recessed for lack of a quorum. The regular meeting of the Board of Water Commissioners reconvened at 2:00 P.M., at United Hospital. Coiuinissioners Jewell and Weaver present. President Jahnke absent. Vice - President Jewell presiding. Also present was Ronald Anderson. The minutes of the April 13, 1995 regular meeting were read and approved as written. On motion of Commissioner Weaver, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,206 was approved for payment. Commissioner Jewell reported on April 17, 1995 meeting with the Charter Commission. He felt a possible Charter Commission recommendation maybe five (5) Board members, one (1) being a City Council member. Manager McKean reported that a letter was sent to Washington County requesting abatement of seven (7) waste management fees. The County has agreed with this request and has refunded $588.00 to the Water Department. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for April 30, 1995 was $63,206.21. This figure is $9,800.00 higher than last year. 2. 198 shut -off notices were mailed May 8th, of more than $18,000.00. RESOLUTION No. 1,206 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2203 Pay Roll No. 2204 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contributions Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Copy Cat Printing Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Arrow Building Center Miller Excavating inc. Brockman Blacktopping Mn. Department of Public Safety C.D.P. Inc. C.C.T.Inc. Hoffman Refrigeration & Heating Doug Monson Viking Electric Supply Inc. Fred's Tire Butch's Repair SEH Inc. PCE Inc. Gaalaas Jewelers Recreational Sales Assoc. Inc. Abrahamson Nurseries Feed -Rite Controls Inc. Leef Bros. Inc. Infratech Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor Apr 1 -15'95 $ 6,087.96 Salaries, Labor Apr 16 -30'95 5,714.74 W.T. Federal for Apr'95 2,457.76 W.T. State for Apr'95 1,040.26 Medicare dues for Apr'95 418.62 FICA dues for Apr'95 1,789.90 PERA dues for Apr'95 1,906.75 Dues for May'95 108.00 Premium for May'95 2,181.37 Accounts, McKnight & Corman 300.00 Flexible Spending Accounts 110.00 April sales Tax 751.37 Phone Service, Telemeter Circuits 355.44 Power, Gas, Lights 4,779.50 Sundry Expense NSF Check Notices Hardware, Tools & Bolts Paint, Weed Spray & Misc. Gasoline Building Supplies, Backroom Backhoe, Limerock, 2 Jobs Blacktop, 6 Jobs Chemical Inventory Fees Copier Repair Service Call, Phones Furnace Repair, Owen St. Office Carpet Cleaning Porter - Cable Drill Charger Tire Repair Transmission Repair & Tune -Up Payment #1, City Comp Plan 817.06 Final Payment, DNR /Met Comp Plan 804.40 Engraving,Office Picture 155.62 Yard Utility Trailer 1,342.36 Trees, Shrubs, #10 Station 1,948.17 Acid, Chlorine, Phos. & Equip. 2,847.43 Uniforms 97.76 257.65 75.68 154.92 271.45 278.54 172.79 583.19 2,505.00 600.00 85.00 35.00 58.00 85.00 63.85 11.50 219.61 Locator Hydrant Flags & Tap MXU Units, Meters Tap Machine Parts & 548.48 Saddle 504.79 6,569.65 Tap Bits 261.09 $49,355.66 There being no further business, on motion, meeting adjourned. (-7 f% Secretary Attest: Stillwater, Minnesota June 8, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 8, 1995 at 8:00 A.M. Commissioner Jewell was present and President Jahnke was present via conference call. Commissioner Weaver was absent due to illness. President Jahnke presiding. The minutes of the May 11, 1995 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", Resolution No. 1207 was approved for payment. After discussion, on motion of Commissioner Jahnke, duly seconded by Commissioner Jewell, both voting "Aye ", Manager McKean was authorized to order a 4 x 4 pick -up with snowplow. This is a non - budgeted item, but due to our current vehicles condition, the need is more immediate. On motion of Commissioner Jewell, duly seconded by Commissioner Jahnke, both voting "Aye ", the 1994 audit report, prepared by McGladrey & Pullen, was accepted. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for May 31, 1995 was $30,515.34. This figure is $9,700.00 higher than last year. 2. The Marine Circle street project is beginning this week. Approximately, 800 feet of 6" watermain will be replaced, due to corrosive soil. 3. The Tower Drive elevated tank exterior cleaning is now complete. 4. The Metropolitan Council has approved our Conservation and Emergency Management Plan review as prepared by P.C.E. Inc. This plan is now before the D.N.R. for their consideration. 5. Eight (8) acres of Amundsons property on the North Hill is currently being considered by the City for park land and by developers for development. In either case, the Board is considering a six (6) inch watermain connection from Amundson Drive, East to the Owen Street area. This watermain would provide a second supply to enhance the water flow on the North Hill. RESOLUTION NO. Pay Roll No. 2205 Pay Roll No. 2206 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compesation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Postmaster, Stillwater St Croix Office Supplies MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Gopher State One -Call Inc. R.L. Polk & Company Miller Excavating Inc. Mogren Bros. Landscaping Mogren Sod Farms Inc. Abrahamson Nurseries Inc. Del's Outdoor Power Equipment Century Power Equipment Action Rental Greeder Electric Automatic Systems Company Business Forms & Accounting Harvest States Carlson Equipment Company Tight Rope Butch's Repair Stillwater Motor Company Stillwater Ford Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Goodin Company Firstar, Stillwater Bank 1,207 Salaries, Labor May 1 -15'95 $ 5,993.84 Salaries. Labor May 16 -31'95 6,201.01 W.T. Federal for May'95 2,581.51 W.T. State for May'95 1,101.33 Medicare dues for May'95 436.40 FICA dues for May'95 1,865.98 PERA dues for May'95 1,960.13 Dues for June'95 108.00 Premium for June'95 2,181.37 Accounts McKnight & Corman 300.00 Flexible Spending Accts. 110.00 Sales Tax for May'95 418.75 Phone Service, Telemeter Circuits 366.57 Power, Gas, Lights Permit #538 Office Supplies Group Term Ins. Shop Supplies Shop Supplies Gasoline Radiator Hose & Fuses Pine Lumber Location Requests City Directory Repair Valve, S. 4th St. Black Dirt Sod Shrubs, Edging & Poly. Repair Riding Lawnmower Filler Cap Rent Sod Cutter #8 Station Yard Light Annual Main. Pump Controls Envelopes & Delinquent Notices Weed Spray Demo Saw Blades Power Wash, Tower Drive Tank Grease, Oil, Filter'94 Chev. Collision Repair, '94 Chev. Sensor & Horn '88 Ford Final Pay. City Comp. Plan Acid, Chlorine, Samples, Phos. Uniforms Corps, Saddle,Curb Stop Valve, Nozzle, Hose Invest. 11 mos. C 6.47% There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota July 13, 1995 4,000.91 896.50 56.39 97.20 195.69 194.12 371.20 23.76 6.80 21.00 102.00 330.37 54.32 25.56 484.81 272.57 9.47 53.25 95.00 825.00 508.42 69.98 70.61 4,550.00 22.18 701.31 180.19 5,421.04 898.26 97.76 426.00 869.51 45,556.07 50,000.00 $95,556.07 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 13, 1995 at 8:00 A.M. Commissioners Jahnke and Jewell were present. Also, newly appointed member Commissioner Friedrich was present. Commissioner Weaver was absent due to illness. President Jahnke presiding. The minutes of the June 8, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Jewell, both voting "Aye ", the Secretary was instructed to cast an unanimous ballot for John Jewell as President and James Weaver as Vice - President of the Board of Water Commissioners, effective July 13, 1995. The offices and appointments of Board members now stand as follows: President John Jewell Appointment expires June 30, 1996 Vice - President James Weaver Appointment expires June 30, 1997 Member Melvin Friedrich Appointment expires June 30, 1998 President Jewell welcomed new Board member Melvin Friedrich and thanked Don Jahnke for his 15 years of service, as a member of the Board. On motion of Commissioner Jewell, duly seconded by Commissioner "Aye ", Resolution No. 1,208 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner "Aye ", Resolution No. 1,209 was approved. Friedrich, both voting Friedrich, both voting RESOLUTION OF APPRECIATION NO. 1,209 WHEREAS, Don Jahnke was a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said Board continuously since his appointment by the Mayor and City Council on the 1st day of July, 1980, and as its President from September 15, 1990 until July 13, 1995; and WHEREAS, said Don Jahnke, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due, Don Jahnke for the able and efficient manner that he has served the department during 15 years of service, and that he carries with him the affection and best wishes of the great number of friends he has made during these many years; THEREFORE, BE IT FURTHER RESOLVED, by the Board of Water Commissioners, of the City of Stillwater, Washington County, Minnesota, that Don Jahnke, in recognition of his long and faithful public service, the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to present a certified copy thereof to Don Jahnke. Adopted by the Board of Water Commissioners this 13th day of July, 1995. Jewell, Present Manager McKean advised the Board, that Ken Landry of Tightrope Inc., who power- washed Tower Drive Tank, suggested there maybe lead -based primer on Tower Drive Tank. The original specification did not allow for lead -based paint. Landry further stated paint samples could be obtained and tested. Landry,also mentioned within three (3) years this tank should be repainted. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Friedrich, both voting "Aye ", Manager McKean was instructed to have paint samples tested for lead content. As a matter of record, the following items were discussed, with no action taken: 1. Second quarter budget copies were distributed and discussed. 2. Accounts receivable balance for June 30, 1995 was $19,254.91. This figure is $6,600.00 higher than last year. 3. SEH Inc., May 18th letter regarding watermain stub, West of County Road #5 was discussed. 4. SEH Inc., February 10, 1995 letter regarding paint problem at No. 9 Station was discussed. 5. Blue Cross & Blue Shield premiums will remain the same for this upcoming contract year, effective Ser)tember 1, 1995. 6. A letter is being sent to the City Engineer, advising his department, that the Water Dept. prefers relocating 12" watermain, because of easement encroachment by two (2) houses on Oak Glen Drive. RESOLUTION NO. 1,208 Resolved by the Board of Water Couffuissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2207 Pay Roll No. 2208 • Firstar,Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont. State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company St. Croix Office Supplies Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Miller Excavating Inc. Brockman Blacktopping Mogren Sod Farms Inc. Minnesota Department of Health Gopher State One -Call Inc. McGladrey & Pullen St. Croix Outfitters CCP Industries Inc. Stillwater Ford Inc. Feed -Rite Controls Inc. Leef Bros. Inc WaterPro Goodin Company Firstar, Stillwater Bank Salaries, Labor June 1 -15'95 $ 5,955.71 Salaries, Labor June 16 -30'95 includes Certificate Checks 7,378.88 W.T. Federal for June'95 2,550.79 W.T. State for June'95 1,106.82 Medicare dues for June'95 458.94 Fund FICA dues for June'95 1,962.40 PERA dues for June'95 1,920.04 Dues for July'95 116.00 Premium for July'95 2,181.37 Accounts,McKnight & Corman 300.00 Flexible Spending Accounts 110.00 Sales Tax for June'95 501.84 Phone Service, Telemeter Circuits 371.11 Power, Gas, Lights 5,271.39 Office Supplies 68.59 Shop Supplies 39.42 Shop Supplies 98.50 Gasoline 305.75 Oil, Hose & Fittings 73.14 Backhoe, Truck, Fill Acct. #7 -650 1,213.09 Blacktop @ 1320 S. 4th St. Sod 2nd Qtr. State Test Fees Location Requests Final - 1994 Audit 2 pr. Work Boots Case Wiping Towels Overhaul Trans. 1979 Ford Acid, Chlorine, Samples Uniforms Hydrant Adaptor & Meter Parts Packing, Clamps, M.V. Box Tops Investment limos. @ 5.49% 284.00 13.63 5,955.00 17.50 2,350.00 200.00 230.51 1,040.97 809.01 142.81 1,173.36 239.03 44,439.60 50,000.00 $94,439.60 There being no further business, on motion, meeting adjourned. �, Attest: Secretary h,1/ Stillwater, Minnesota August 10, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, August 10, 1995 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Don Jahnke, Glen Johnson and Ronald Anderson. The minutes of the July 13, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1210 was approved for payment. Glen Johnson of Johnson Construction, explained three (3) options the Board has to correct the moisture problem at No. 9 Station. Option (1) Flat roof, aluminum soffits and facia, stucco exterior - $22,100.00. Option (2) Flat roof w /mansord roof, stucco exterior - $23,215.00. Option (3) Gable or Hip roof, aluminum soffits & facia, stucco exterior - $18,530.00. After much discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Friedrich, all voting "Aye ", the Board directed Glen Johnson Construction to proceed with option (3) for $18,530.00. The following bids were received for a 4x4 pick -up with plow, with 1988 Ford 4x4 with plow trade -in. Stillwater Motor Company - 1995 Chevrolet $13,959.00 - plus tax and license Stillwater Ford Inc. Stillwater Ford Inc. Stillwater Ford Inc. Rouston Motors Inc. - 1995 Ford - 1995 Ford - 1996 Ford - 1995 GMC 14,880.00 - plus tax and license 14,184.00 - plus tax and license 14,399.60 - plus tax and license 17,931.00 - plus tax and license After discussion, on motion of Coiimissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Stillwater Motor Company was awarded the low bid of $13,959.00 plus tax and license. On motion of Commissioner Jewell, duly seconded by Commissioner Weaver, all voting "Aye" Dennis McKean and Ronald Anderson were authorized to consult with Don Jahnke on building maintenance problems. On motion of Commissioner Weaver, duly seconded by Commissioner Friedrich all voting "Aye ",Manager McKean was instructed to contact City Attorney Magnuson, in regard to a possible easement encroachment at 1570 Amundson Lane. The individual will be notified verbally and by letter, under City Attorney Magnuson's direction. After discussion, the Board directed Ronald Anderson to have a contractor look at the tin roof at 204 North Third Street and make recommendations for repairs. As a matter of record, the following items were discussed, with no action taken: 1. Paint chip samples from Tower Drive Tank show lead content to be within acceptable limits. A written report will be sent by Tightrope, in the near future. 2. Oak Glen watermain relocation, due to easement encroachment, will have bid opening next week. 3. Accounts receivable balance for July 31, 1995 was $66,458.62. This figure is $8,000.00 less than last year. 4. 117 shut -off notices were mailed August 7th of over $8,000.00. 5. Ronald Anderson reported on Myrtle St. project, Autumn Way project, Calibre Ridge project, Owen Street change -over to high system, Pine Street reconstruct for 1996, 16" watermain stub, West of County Road #5, is now cut -back and plugged, and (112) Radio -Read meters have now been installed. RESOLUTION NO. 1,210 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2209 Pay Roll No. 2210 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster, Stillwater St Croix Office Supplies Copy Cat Printing Berkley Administrators Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Miller Excavating Inc. Chuck Bailey Construction Brockman Blacktopping Mogren Sod Farm Inc. Mogren Bros. Landscaping Tower Asphalt Inc. Gopher State One -Call Inc. St. Croix Outfitters Gaalaas Jewelers Inc. Sensus Technologies Inc. Specialty Contracting Inc. Tight Rope Viking Electric Supply Inc. Del's Outdoor Power Equipment Century Power Equipment Inc. Butch's Repair Stillwater Ford Inc. TKDA Inc. SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor July 1 -15'95 $ 6,110.16 Salaries, Labor July 16 -31'95 6,147.13 W.T. Federal for July'95 2,562.52 W.T. State for July'95 1,094.60 Medicare dues for July'95 427.08 FICA dues for July'95 1,826.14 PERA dues for July'95 2,002.42 Dues for Aug'95 116.00 Premium for Aug'95 2,181.37 Accounts McKnight & Corman 300.00 Flexible Spending Accounts 110.00 Sales Tax for July'95 1,112.18 Phone Service, Telemeter Circuits 369.56 Power, Gas, Lights Sundry Expense Permit #538 Office Supplies Letterheads, Stubs Workers Comp. Premium Shop Supplies Paint & Shop Supplies Gasoline Main Valve, Owen @ Elm 2 Sidewalks, N. 2nd St. Blacktop, 315 Myrtle St. W. Sod Black Dirt Saw Cut, Owen St. Location Requests 1 Pair Boots Engrave Plaque, Jahnke 6,829.22 367.88 896.50 56.61 109.23 6,682.00 99.46 410.64 288.06 822.40 570.00 450.00 68.16 27.16 224.00 19.25 115.00 76.68 Maintenance Agreement, Stars Program 450.00 Garage Door Transmitter 47.92 Paint Chip Samples, Tower Dr. Tank 290.00 3 Battery Packs Repair Lawnmower String Trimmer Oil & Grease, 2 Trucks Seat Belt '88 Ford Leak Detection, Myrtle St. Update Wall Maps Samples, Chlorine, Acid Uniforms Sleeve, Glands & Valve Meters & Couplings Box Lids There being no further business, on motion, meeting adjourned. Attest: Secretary 212.02 33.62 297.14 44.36 82.71 247.20 976.04 944.42 103.85 525.13 1,059.58 9.00 $47,794.40 Stillwater, Minnesota September 7, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 7, 1995 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Don Jahnke and Ronald Anderson. The minutes of the August 10, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,211 was apprc; red for payment. Three bids have been received to replace the metal roof at the +Off3GP Of ttiv Board of Water Commissioners, 204 North Third Street, 1. Peterson Construction - $34,962.00, 2. Garlock- French Roofing $45,715.00, and 3. All- Systems Roofing $38,975.00. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Peterson Construction was awarded the low bid of $34,962.00. Susan Fitgerald, City Planner, approved Stone White color metal roof to be consistent with Heritage Preservation Committee design guidelines. After contract signatures and approved insurance coverage, Peterson Construction will begin project in early November. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", an additional $1,430.00 was approved for Glen Johnson Construction to proceed with #9 Station project. A design change in roof style and additional stucco brings the total to $19,960.00. This is a supplement to the original quote. 'After discussion, on motion of Commissioner Weaver, duly seconded by Commissioner Friedrich, all voting "Aye ", the Secretary was instructed to attach "Memorandum of Understanding" to this months minutes: "In general terms, proposed annexed property to the West of current City Limits, stated in the City's Comprehensive Plan, will require an estimated $1,000,000.00 for a tank and a well, and the Board will then propose an increase in residential Water Availability Charges to $400.00 each, more or less, for this district only, and if bonding by the Board is required and, is less than $500,000.00, no water rate increase is anticipated at this time, and provided all oversizing costs for trunk watermains are assessed to benefited or abutting properties." A copy of "Memorandum of Understanding" will be forwarded to the City of Stillwater. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for August 31, 1995 was $39,984.94. This figure is $7,800.00 higher than last year. 2. Ronald Anderson reported on status of hydrant proposed at Corner House Shoppes Mall, Boutwell Court utilities approximately 4 feet deeper than necessary and progression of Autumn Way project. 3. Christmas Party is December 16th at Lumber Barons Hotel. RESOLUTION NO. 1,211 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2211 Pay Roll No. 2212 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Valley Auto Supply Inc. Miller Excavating Inc. Gopher State One -Call Inc. Minnesota Department of Revenue Brine's Market Fox Valley Systems Inc. Chris Amdahl, Locksmith Tight Rope Hoffman Refrigeration & Heating Greeder Electric Century Power Equipment Stillwater Motor Company Truck Utilities & Mfg. Company Stillwater Sign Company Stillwater Motor Company Feed -Rite Controls Inc. Salaries, Labor Aug 1 -15'95 $ 5,967.51 Salaries, Labor Aug 16 -31'95 6,474.65 W.T. Federal for Aug'95 2,640.64 W.T. State for Aug'95 1,127.21 Medicare dues for Aug'95 435.42 FICA dues for Aug'95 1,861.80 PERA dues for Aug'95 2,036.21 Dues for Sept'95 116.00 Premium for Sept'95 2,181.37 Accounts, McKnight & Corman 300.00 Flexible Spending Accts. 110.00 Sales Tax for Aug'95 636.28 Phone Service, Telemeter Circuits 357.14 Power, Gas, Lights Sundry Expense Office Supplies Term Life Insurance Shop Supplies Shop Supplies & Paint Gasoline Wire & Switch Backhoe & Fill Location Requests Delinguent Sales Tax Misc. Expense Paint Lockset, Warehouse Tower Dr. Tank Paint Samples Service Call, Office Air Cond. Repair 3rd St. Pump Controls Lawnmower Repair 1995 Chev 4x4 w /plow 15,128.34 Bedliners, Tool Boxes & Hitches 1,351.40 Trucks (2) Lettering 370.00 1995 2 Ton Chev Pick -up 8,050.35 Samples, Chlorine, Acid 502.83 3,908.53 461.32 82.20 97.20 107.19 198.36 310.02 28.23 290.00 19.25 1,179.14 227.97 67.32 122.00 60.00 62.00 180.00 71.80 Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company First Bank, Stillwater Firstar Investment Services There being no further business, Attest: Uniforms 97.76 Watermain Fittings 170.83 Meters & Corps 1,599.67 Tapping Drills & Valves 1,244.73 60,232.67 Inv. 4 mos. @ 4.95% 50,000.00 Inv. US Treas. Bills @ 5.61% 48,685.04 $158,917.71 on motion, meeting adjourned. Secretary Stillwater, Minnesota October 12, 1995 Regular Meeting: The regular meeting of the Board of.Water Commissioners was held on Thursday, October 12, 1995 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present was Ronald Anderson. The minutes of the September 7, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,212 was approved for payment. The Board reviewed the 1996 preliminary budget and proposed some changes. The Board will review a revised 1996 budget at the November meeting. Ronald Anderson requested $1,500.00 for registration and expenses to attend the AWWA National Convention in Toronto, in June 1996. After discussion, the Board tabled this matter until they can review more information. As a matter of record, the following items were discussed, with no action taken: 1. 3rd quarter budget copies were distributed and discussed. 2. Accounts receivable balance for September 30, 1995 was $34,571.42. This figure is $12,000.00 higher than last year. 3. Ronald Anderson reported on the Oak Glen Drive watermain relocation, due to easement encroachment, is now complete, #9 Station gable roof and stucco is nearly complete, and easement encroachment at 1570 Amundson Lane, may ask the City Council to set an escrow account for any future problems with the watermain. RESOLUTION NO. 1,212 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2213 Pay Roll No. 2214 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West CoII ILunications Northern States Power Company Postmaster, Stillwater St. Croix Office Supplies McGarry- Kearney Agency Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Valley Auto Supply Inc. Arrow Building Center Minnesota Department of Health Miller Excavating Inc. Brockman Blacktopping Gopher State One -Call Inc. Salaries, Labor Sept 1 -15'95 $ Salaries, LAbor Sept 16 -30'95 W.T. Federal for Sept'95 W.T. State for Sept'95 Medicare dues for Sept'95 FICA dues for Sept'95 PERA dues for Sept'95 Dues for Oct'95 Premium for Oct'95 Deferred Comp Accts. Flexible Spending Accts. Sales Tax for Sept'95 Phone Service Telemeter Circuits Power, Gas, Lights Permit #538 & Envelopes Office Supplies Annual Ins. Premium Shop Supplies Shop Supplies Gasoline Shop Supplies Sand Mix 3rd qtr. Mn Test Fees Backhoe, Truck, Fill 2 Jobs Blacktop, 2 Jobs Location Requests 5,837.26 5,488.98 2,321.62 958.40 432.56 1,849.56 1,925.83 116.00 2,181.37 1,300.00 110.00 896.71 357.37 9,055.91 1,068.50 99.82 14,058.00 99.84 123.43 252.62 9.15 11.60 5,955.00 1,618.99 770.00 22.75 Malken International Corp. Harvest States Cooperatives Carlson Equipment Company Century Power Equipment Fred's Tire Sensus Technologies Inc. TKDA Inc. Glen Johnson Construction Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Investment Services Ice Pellets 206.16 Grass Seed 5.00 Concrete Blades, Demo Saw 481.56 Lawnmower Parts 5.40 Repair Tire, Bobcat 13.50 Interrogator Gun 153.23 2 Leak Locations 404.40 #9 Gable Roof & Stucco 19,960.00 Acid, Chlorine, Samples 853.20 Uniforms 125.84 #9 Air Chamber 338.28 Meters & Fittings 3,462.26 Damper, Brass, Fittings 330.93 83,261.03 Invest. US Treas. Bills C 5.36% 97,436.44 $180,697.47 There being no further business, on motion, meeting adjourned. Attest: c' 6'1-6 4-402/74-e------ Secretary Stillwater, Minnesota November 9, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 9, 1995 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present was Ronald Anderson. The minutes of the October 12, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,213 was approved for payment. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", the 1996 budget as presented was adopted, with one (1) revision, a $1,000.00 increase to capital outlay expenditures. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Ronald Anderson was granted $1,500.00 for registration and expenses to attend the AWWA National Convention in Toronto, in June 1996. The Board was advised that no other employees had shown any interest in attending this convention, before permission was granted. After discussion, on motion of Commissioner Friedrich, duly seconded by Counissioner Weaver, all voting "Aye ", 1996 budget items, trench box and portable phone will be ordered before the end of the year. The Water Department's Emergency and Conservation Plan to the Mn. D.N.R. was not approved. Therefore, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", P.C.E. Engineering is granted an additional $300.00 to diseminate further information and prepare a comprehensive cover letter, which will become an addendum to our original plan. Ronald Anderson's no -time provision was discussed in much detail. Because Commissioner Weaver had left the meeting early, this matter was tabled until the December meeting. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 1995 was $90,040.49. This figure is $6,500.00 higher than last year. 2. November 7th, 207 shut -off notices were mailed of over $20,000.00. 3. Office roof will start November 14th. RESOLUTION NO. 1,213 Pay Roll No. 2215 Pay Roil No. 2216 Firstar, Stillwater Bank Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Salaries, Labor Oct 1 -15'95 Salaries, Labor Oct 16 -31'95 W.T. Federal for Oct'95 $ 5,234.96 5,656.57 2,483.28 Conanissioner of Revenue Firstar, Stillwater BAnk Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, LocaL #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Couunissioner of Revenue US West Communications Northern States Power Company St Croix Office Supplies Copy Cat Printing McGarry- Kearney Agency Ace Hardware & Paint Food N Fuel Inc. Miller Excavating Inc. Chuck Bailey Const. Mogren Bros. Landscaping Gopher State One -Call Inc. Sharon Eichten Phillip See Banyon Data Systems Inc. C D P Imaging Systems C C P Industries Inc. Rose Floral & Greenhouse Viking Electric Supply Inc. Minnesota Conway Fred's Tire Don Roettger Home Improvement Greeder Electric Hoffman Refrigeration & Heating Leef Bros. Inc. Location & Monitor Sales Goodin Company Firstar Investment Services W.T. State for Oct'95 $ 1,031.86 Medicare dues for Oct'95 433.86 FICA dues for Oct'95 1,855.10 PERA dues for Oct'95 1,975.31 Dues for Nov'95 116.00 Premium for Nov'95 2,181.37 Deferred Comp Accounts 1,800.00 Flexible Spending Accounts 110.00 Sales Tax for Oct'95 1,194.84 Phone Service, Telemeter Circuits 360.89 Power, Gas, Lights 4,472.80 Office Supplies 10.07 Return Address Envelopes 38.24 Auto Policy Changes 277.33 Paint & Shop Supplies 168.57 Gasoline 305.00 Backhoe (1) Job 162.50 Concrete School St. Alley 300.00 Black Dirt 76.90 Location Requests 14.00 Refund (Over- charged) 27 -505 96.25 Overpayment 7 -615 38.80 Ann. Support & Zip Code Program 782.74 Copier Repair 95.00 Roll Towels & Wiping Rags 556.40 Jewell Funeral 53.25 5 - 4" x 24" Drill Bits 61.90 Service (14) Fire Extinguishers 89.50 Tube for Bobcat 35.38 Scrape & Paint Copula - Office 300.00 #9 Station, Flo. Tubes. Ser. Wk.1,044.60 #9 Station Vent & Exhaust Install 965.25 Uniforms 115.85 Repair, Metrotech Locator 18.75 Curb Box Rods & Covers 595.19 $35,108.31 Inv. US Treas. Bills C 5.36% 48,258.75 $83,367.06 There being no further business, on motion, meeting adjourned. 7� Attest: Secretary Stillwater Minnesota December 7, 1995 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 7, 1995 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present was Ronald Anderson. The minutes of the November 9, 1995 regular meeting were read and approved as written. After discussion, consideration of no -time provision for Ronald Anderson was tabled. On motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", Resolution No. 1,214 was approved for payment. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Friedrich, all voting "Aye ", Account No. 88 -57, S.M. Hentges Inc., SB #7600, will be recinded $74.71, subject to receipt of $100.00 payment from S.M. Hentges, Inc. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Weaver, all voting "Aye ", six (6) sealed flouride tanks will be purchased at approximately $400.00 each. These tanks will eliminate continuous use of exhaust fans in each building. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of November 30, 1995 was $45,238.04. This figure is $1,300.00 less than last year. 2. Ronald Anderson reported, the metal roof is now about 50% complete, trench box has been ordered, portable phone is now in use and 143 radio -read meters are now in operation. RESOLUTION NO. 1,214 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2217 Pay Roll No. 2218 Firstar Stillwater Bank Couuuissioner of Revenue Firstar,Stillwater Bank Medicare Cont. Firstar,Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies McGarry- Kearney Agency Berkley Administrators MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Fina Oil & Chemical Company Arrow Building Center Gopher State One -Call Inc. Munitech Inc. Hess Surveying Instruments P.C.E. Inc. Century Power Equipment W.T. Simonet Plumbing Butch's Repair Peterson ABC Seamless Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor Nov 1 -15'95 $ 5,414.23 Salaries, Labor Nov 16 -30'95 5,319.97 W.T. Federal for Nov'95 2,603.24 W.T. State for Nov'95 1,087.59 Medicare dues for Nov'95 432.70 FICA dues for Nov'95 1,850.22 PERA dues for Nov'95 1,991.20 Dues for Dec'95 116.00 Premium for Dec'95 2,181. Deferred Comp. Accts. 1,800. Flexible Spending Accts. 110. Sales Tax for Nov'95 516. Phone Service, Telemeter Circuits 360. 37 00 00 74 79 Power, Gas, Lights 4,207.38 Sundry Expense 472.83 Office Supplies 58.94 Add. Gen. Liab. - Audit 13.00 Add. Wkrs. Comp. - Audit 129.00 Group Term Life Ins. 97.20 Shop Supplies 9.00 Shop Supplies 222.86 Gasoline 292.68 Door Sweeps & Sealant 41.46 Location Requests & Main. Agree. 237.25 2" Meter Repairs #1 -560 Repair Pipe Locator Add. Comp. Plan Chain Saw Blades Freeze Pipe - Wenzel Service - 4 Trucks Steel Roof - Office Samples Uniforms Solid Sleeve Hydrant Parts 4 - Magnetic Locators There being no further business, on motion, meeting adjourned. Secretary Attest: 120.67 80.58 300.00 29.91 75.00 93.41 34,962.00 120.00 102.66 114.99 366.83 158.44 $66,090.14 Stillwater, Minnesota January 11, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, January 11, 1996 at 8:00 A.M. Commissioners Jewell and Friedrich present. Comnissioner Weaver died December 21, 1995. President Jewell presiding. Also present was Ronald Anderson. The minutes of the December 7, 1995 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,215 was approved for payment. On motion of Commissioner Friedrich, duly seconded by Commissioner Jewell, both voting "Aye ", Resolution No. 1,216 was adopted: RESOLUTION NO. 1,216 IN TRIBUTE TO THE MEMORY OF JAMES WEAVER WHEREAS, James Weaver was at the time of his death on the 21st day of December 1995, a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said board continuously since his appointment by the Mayor and City Council on the 27th day of December 1990, and as its Vice - President from July 13,1995 until December 21, 1995; and WHEREAS, said James Weaver, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; THEREFORE, BE IT RESOLVED, by the Board of Water Commissioners, of the City of Stillwater, Washington County, Minnesota, that in memory of said James Weaver and in recognition of his long and faithful public service, the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to forward a certified copy thereof to Billie Weaver, widow of the late James Weaver. Adopted by the Board of Water Commissioners this 11th day of January, 1996. L. Jewell, P -- ident The Board reviewed and discussed the final 1995 budget. It appears anticipated revenues were exceeded and expenses were less than expected. The Board was advised 1996 and 1997 union wages are now set. Figures were based on the City's recent settlement. A copy of revised Page (4) & Page (5), dated January 1, 1996 of current contract will be forwarded to Tim Conners, representative for Local #49. The Board tabled proposed salary increases for Mary Jo Stevensen, Jim McKnight and Dennis McKean. After discussion, consideration of no -time provision for Ronald Anderson was tabled, until a full Board is assembled. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner Jewell, both voting "Aye ", Keys Well Drilling was authorized to pull, repair and reset #5 Station pump, beginning next week. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance as of December 31, 1995 was $18,606.23. This figure is $4,100.00 less than one (1) year ago. 2. Office roof is now complete. Weather vane apparatus will be installed this Spring. 3. North shop wall project has begun. Renewal style windows will be considered, some glass blocks will be replaced. 4. Ronald Anderson reported on proposed mini -mall C Market Place, watermain break on Linden Street, waterworks school in April and questioned existing smoking policy. RESOLUTION NO. 1,215 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Ala Pay Roll No. 2219 Pay Roll No. 2220 Pay Roll No. 2221 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company St Croix Office Supplies Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Arrow Building Center Miller Excavating Inc. Goldade Ditching Inc. Buberl Landscaping Inc. Gopher State One -Call Inc. Lumber Baron's Hotel Washington County Abstract MN Department of Health CDP Imaging Systems US West Cellular Campbell -Sevey Inc. Greeder Electric Giebler Woodworking Fred's Tire Prairie Equipment Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply WaterPro Goodin Company Long. Pay - Salaries Dec 1'94 $ 9,629.32 to Nov -30' 95 12 mos. Salaries, Labor Dec 1 -15'95 5,201.87 Salaries, Labor Dec 16 -31'95 10,830.98 includes Unused Sick Leave W.T. Federal for Dec'95 7,778.87 W.T. State for Dec'95 2,883.72 Medicare dues for Dec'95 1,035.12 FICA dues for Dec'95 4,426.16 PERA dues for Dec'95 3,998.55 Dues for Jan'96 116.00 Premium for Jan'96 2,181.37 Deferred Comp. Accts. 4,000.00 Flexible Spending Accts. 110.00 Sales & Use Tax for Dec'95 536.63 Phone Service, Telemeter Circuits 355.47 Portable Phone 27.72 Power, Gas, Lights 3,940.97 Office Supplies 28.76 Shop Supplies 29.03 Locksets, Brooms, Paint & Hdwe. 273.42 Gasoline 286.62 Comb. Door & Lumber 287.29 Backhoe & Trucks, 2 Jobs 2,264.24 Boring, N. 2nd St. 120.00 Seeding C #10 Station 250.00 Location Requests 17.50 Misc. Expense 995.92 Refund, Cashman 2022 N. Broadway 55.05 4th qtr. MN Test Fees Service, Copier Portable Cell Phone 2 - Hydrant Relief Valves Service Work Labor, Door & Cupola Repair Tire, Bobcat Portable Trench Box 5,955.00 157.51 241.76 532.50 138.00 140.00 35.38 3,999.07 Samples, Chlorine, Acid, Phos. 2,643.45 Uniforms 124.81. Repair Clamps & Curb Stops 242.72 Meters, Couplings & Bend 1,052.97 Hydrant Adaptors 221.19 $77,144.94 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota February 13, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, February 13, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. President Jewell officially welcomed new Board member Jim O'Brien. Also present were City Engineer Eckles, Dick Moore of SEH Inc., City Attorney Magnuson, BRW Engineer Don Ringrose, Art Palmer and Ronald Anderson. The minutes of the January 11, 1996 regular meeting were read and approved as written. On motion of Commissioner Jewell, duly seconded by Commissioner O'Brien, all voting "Aye ", Commissioner Friedrich was nominated to fill the unexpired term for Vice - President of the Board of Water Commissioners, effective February 13, 1996. The offices and appointments of Board members now stand as follows: President Vice - President Member John L. Jewell Appointment expires June 30, 1996 Melvin Friedrich Appointment expires June 30, 1998 James S. O'Brien Appointment expires June 30, 1997 On motion of Commissioner Friedrich, duly seconded by Commissioner Jewell, all voting "Aye ", Resolution No. 1,217 was approved for payment. Art Palmer and Don Ringrose presented their views of proposed development of the Palmer property. Dick Moore, Klayton Eckles and Dave Magnuson responded by indicating 120 units (rate of growth) will be allowed, per year, over a ten (10) year period, trunk watermain will cost an estimated $1,600,000.00, tank and well will cost an estimated $1,500,000.00 and housing starts will probably begin at the South end of annexation area. If, however, Art Palmer's property is allowed to connect to water and sewer sooner than a water tank is constructed, the Water Department is confident up to (50) homes may -be accommodated in the Palmer property, with an in -line booster pump. The Board will begin actively pursuing a site for a tank and a well in the coming months, including the possibility of drilling a test well. Discussion followed concerning WAC charges in the annexed district, only, $1,000.00 per residential unit and $1,500.00 per commercial /industrial unit were mentioned. On motion of Coitauissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", effective January 1, 1996, Mary Jo Stevensen's hourly wage will increase $.50 per hour to $8.25 per hour, James McKnight's monthly salary will increase $100.00 per month to $2,656.00 per month and Dennis McKean's monthly salary will increase $100.00 per month to $3,591.00 per month. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKean was authorized to purchase budgeted items: 1. - Control System Update for $54,000.00,2. - Riding Lawn Mower w /trade for $3,500.00 and 3. - 21" Lawn Mower for $900.00. As a matter of record, the following items were discussed, with no action taken: 1. 1995 annual report was distributed and discussed. 2. Page (5) - second revision for 1996 and 1997 union contract was discussed. 3. Accounts receivable balance as of January 31, 1996 was $59,169.65. This figure is $7,300.00 higher than one year ago. 4. Posthumous, Resolution of Appreciation for Jim Weaver will be presented to Billie Weaver in the next few days. 5. Ronald Anderson reported that alternate freeze list has been called for only the 4th time in 19 years, #5 pump and motor (Olive Street) will be reinstalled Feb 14th, #1 pump (3rd Street) bearing will be replaced this week, & Benson Park trees and shrubs will be planted and billed this Spring._ RESOLUTION N0._ 1;217 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2222 Pay Roll No. 2223 Firstar, Stillwater Bank Colauissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc Sec Contrib Fd. State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Postmaster St. Croix Office Supplies Thompson Hardware Company Ace Hardware & Paint Food N Fuel Inc. Arrow Building Center MN DNR - Division of Waters American Water Works Association AT &T Wireless Services Salaries, Labor Jan 1 -15'96 Salaries, Labor Jan 16- 31'96 W.T. Federal for Jan'96 W.T. State for Jan'96 Medicare dues for Jan'96 FICA dues for Jan'96 PERA dues for Jan'96 Dues for Feb'96 Premium for Feb'96 Deferred Comp Accounts Flexible Spending Accounts Sales Tax for Jan'96 Phone Service, Telemeter Circuits Cellular Phone Power, Gas, Lights Permit #538 Office Supplies Shop Supplies Paint, Hdwe, & Shop Supplies Gasoline Supplies, North Wall Water Appropriation Fee AWWA Annual Dues Pager - Annual Fee $ 5,693.42 5,911.59 2,754.49 1,156.88 476.42 2,036.94 2,088.87 116.00 2,181.37 1,900.00 85.00 834.99 358.28 56.95 4,973.34 896.50 163.85 33.92 405.30 288.34 1,054.24 2,826.00 93.00 207.67 Miller Excavating Inc. Fuhr Trenching Chuck Bailey Contracting Gopher State One -Call Inc. Northwoods Handicapped Assembled Products Business Forms & Accounting Systems Malkem International Corp. Roettger Welding Inc. St. Croix Outfitters Peterson ABC Seamless Inc. State of MN Dept. of Labor & Industry Rose Floral & Greenhouse TKDA Inc. City of Stillwater Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Backhoe, Trucks (3 Jobs) 2 Spec. Assess. - S. 1st St. Install Glass Blocks - Shop Location Requests 5 dz. Leaf Bags Utility Bill Forms 4 - Ice Melt Pellets M.H. Cover - Laurel St. 2 pr. Work Boots Extra - 3rd St. Roof Boiler License Weaver Funeral Leak Detection (2 Jobs) Marine Circle Watermain Acid, Chlorine, Samples Uniforms Repair Clamps & Corps Meters & Hyd. Kit Exhaust Fan & Curb Boxes There being no further business, on motion, meeting adjourned. Attest: 2,459.81 4,210.00 740.00 3.50 51.87 782.83 192.40 38.00 220.00 369.10 20.00 47.93 365.10 40,314.23 1,669.43 110.10 214.86 3,113.79 1,327.03 $92,843.34 Secretary Stillwater, Minnesota March 7, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, March 7, 1996 at 8:00 A.M. Commissioners Friedrich and O'Brien present. President Jewell absent. Vice - President Friedrich presiding. Also present was Ronald Anderson. The minutes of the February 13, 1996 regular meeting were read and approved as written. On motion of Commissioner O'Brien duly seconded by Commissioner Friedrich, both voting "Aye ", Resolution No. 1,218 was approved for payment. On motion of Commissioner O'Brien duly seconded by Commissioner Friedrich, both voting "Aye ", the annual report for 1995 was approved, as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XIII, Section - 12, of the City Charter. Ronald Anderson's proposal of retirement January 31, 1997 and returning to work and receiving approximately $8,000.00 per year, was not well received by the Board. Board consensus seemed to be, no guarantee of employment will be made to a retired employee. As a matter of record, the following items were discussed, with no action taken: 1. A water sample will be drawn from one (1) of nineteen (19) Jordan wells identified by the Minnesota Geological Survey, near the proposed tank and well site, in the proposed annexation area. The sample will reveal iron, manganese, nitrates and coliform bacteria, if present. 2. Art Palmer's request for a "letter of intent" regarding tank and well timetable in proposed annexation area was denied February 13, 1996, by Manager McKean. However, a copy of the February minutes on this issue was approved, if requested. 3. During City Hall renovation, City staff has shown interest in placing one (1) department in the Water Department building. If, disruption to our operation can be kept to a minimum, the Water Board is receptive and will accommodate the City. 4. Dale Curtis may have to have back surgery and could be out of work for up to six (6) months. 5. Accounts receivable balance as of February 29, 1996 was $37,816.75. This figure is $1,600.00 less than last year. 6. Ronald Anderson reported #5 Station pump is now back in service and is pumping about 75 GPM more than before repairs were made, #1 Station pump bearing has been replaced and the control system upgrade will be in place in about 60 -90 days. RESOLUTION NO. 1,218 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2224 Pay Roll No. 2225 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contrib. Firstar, Stillwater Bank Soc.Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies Copy Cat Printing MII Life Inc. Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Valley Auto Supply Inc. Arrow Building Center Gopher State One -Call Inc. Ronald A, Anderson Millipore Corp. Graphic Controls T.K.D.A. Inc. Peterson ABC Seamless Inc. Greeder Electric City of Stillwater Keys Well Drilling Company Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Investment Services There being no further business, on Attest: motion, Salaries, Labor Feb 1 -15'96 Salaries, Labor Feb 16 -29'96 W.T. Federal for Feb'96 W.T. State for Feb'96 Medicare dues for Feb'96 FICA dues for Feb'96 PERA dues for Feb'96 Dues for Mar'96 Premium for Mar'96 Deferred Comp. Accts. Flexible Spending Accts. Sales Tax for Feb'96 Phone Service, Telemeter Circuits Cellular Phone Charges Power, Gas, Lights Sundry Expense Office Supplies Letterheads Group Life Premium Misc. Hardware Paint, Cleaners, Propane & Tools Gasoline 3rd St. Pump Supplies Remodel Backroom Location Requests AWWA National Convention Field Monitor Kits Tank, Strip Charts Leak Detection, Everett St. W.M. Doorway, Gutters @ Office Elect. N. Wall & #9 Station Ser. Relocations, N. 1st St. W.M. #5 Motor & Pump, 3rd St. Bearing Service '95 Chev 4x4 Acid, Chl., Phos., Samples, Tanks Uniforms Repair Clamps & Fittings Hydrant & Meter Parts Pressure Gauge $ Invest. US Treas. Bills @ 4.8% meeting adjourned. 5,928.82 5,107.07 2,744.57 1,119.53 441.16 1,886.54 2,077.63 116.00 2,181.37 1,900.00 95.00 427.48 358.86 27.72 3,972.31 296.35 48.39 78.84 97.20 17.22 307.19 251.69 82.29 734.05 3.50 1,500.00 178.60 106.79 201.30 175.00 2,065.00 2,026.96 8,487.75 51.36 3,249.51 133.44 794.22 221.12 69.31 49,561.14 48,821.50 $98,382.64 Secretary Stillwater, Minnesota April 11, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, April 11, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present was Ronald Anderson. The minutes of the March 7, 1996 regular meeting were read and approved as written. On motion of Couinissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,219 was approved for payment. On motion of Commissioner Jewell, duly seconded by Commissioner O'Brien, all voting "Aye ", as of December 31, 1995, Designated Fund Balance is set at $708,000.00. This fund is projected for three (3) years and includes $660,000.00 for an elevated tank and $48,000.00 for severance packages. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Jewell, all voting "Aye ", Ronald Anderson's "no time provision ", as stated in the August 11, 1983 minutes is hereby terminated, effective October 1, 1996. After much discussion, on motion of Commissioner Jewell, duly seconded by Commissioner Friedrich, all voting "Aye ", Manager McKean was authorized to have a 10" overflow pipe installed between the two (2) reservoirs that supply #1 Station. This pipe will maintain the current level of pumping capacity and will allow the old tile pipe to eventually be plugged. Manager McKean reported that water samples taken from a Jordan well at 7730 Minar Avenue were tested for coliform bacteria, nitrates, iron, manganese, and were negative.These samples provide preliminary information, either near Boutwell Road or Co.Rd. 12, as potential sites for a well and a tank. Erecting a tank near the School District's 15 acres would allow for easy off - street excess on Co. Rd. 12. $1,000.00 to $2,000.00 per foot is estimated to raise the tank from 910' elevation on Co. Rd. 12 to existing 950' elevation on Tower Drive. As a matter of record, the following items were discussed, with no action taken: 1. 1996 - 1st quarter budget copies were distributed and discussed. 2. No action was taken on the Board's current smoking policy. 3. Cindy Calease, Washington County Health Department, has approached the Water Department of preliminary discussions regarding the Wellhead Protection Program. The County is considering a 50% cost share with cities and will administer the program. The County will benefit from information received for use in mining, zoning, and watershed areas on their G.I.S. system. Stillwater's estimated costs would be $10,000.00 - $15,000.00, somewhat less than the $25,000.00 budgeted estimate, without County participation. 4. 1995 audit by McGladrey & Pullen was completed 3/29/96. 5. Accounts receivable balance as of March 31, 1996 was $20,288.55. This figure is $2,400.00 less than last year. 6. Interrogator rental for meter reading will cost $150.00 for 10 days. 7. Installation of circuit for pump controls will be $1,905.00, with a monthly charge of $153.00. 8. #8 Station roof will be replaced this summer. RESOLUTION NO. 1,219 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: ?ay Roil No. 2226 Pay Roll No. 2227 Firstar, Stillwater Bank Coi[anissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies Ace Hardware & Paint Food N Fuel Inc. Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Gopher State One -Call Inc. MN Department of Health Graphic Controls Corporation Dimensional Sales Inc. Sensus Technologies Inc. Fred's Tire Butch's Repair Stillwater Motor Company Feed Rite Controls Inc. Leef Bros. Inc. Salaries, Labor Mar 1 -15'96 Salaries, Labor Mar 16 -31'96 W.T. Federal for Mar'96 W.T. State for Mar'96 Medicare dues for Mar'96 FICA dues for Mar'96 PERA dues for Mar'96 Dues for April'96 Premium for April'96 Deferred Comp. Accts. Flexible Spending Accts. Sales Tax for Mar'96 Phone Service, Telemeter Cellular Phone Power, Gas, Lights Sundry Expense Ribbons, Cmptr. Paint, Rollers, Gasoline Shop Supplies Drill Bit, Saw Sharpening Backhoe & Trucks, 3 Jobs Location Requests . Qtrly. Ser. Conn. Fee Tank Strip Charts Rust Removal Chemical Ann. Maint. Agrre., Stars Tires '94 Chev. Service & Brakes, 2 Trks. Side Mirror, '95 4 x 4 Samples, Chlorine, & Maint Paper, & Shop 5,284.86 5,335.23 2,576.11 1,059.22 430.84 1,842.36 1,977.82 116.00 2,181.37 1,900.00 90.00 449.92 Circuits 366.27 27.72 4,285.72 388.70 125.80 356.66 359.66 64.83 35.05 3,408.76 10.50 5,955.00 106.86 63.90 450.00 371.35 206.92 91.06 575.67 Supplies Supplies Uniforms & Jackets 237.72 i7 Northern Water Works Inc. WaterPro Goodin Company Firstar Investment Services Air Chamber #5 364.10 Valves, Sleeves & Retain. Gland 1,099.20 Main Box Extensions & Lids 1,020.16 $ 43,215.34 Invest. US Treas Bill @5.26% 96,717.00 $139,932.34 There being no further business, on motion, meeting adjourned. Attest: ecretary Stillwater, Minnesota May 9, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, May 9, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were City Attorney Magnuson and Lois Morrison, Gloria Desch and Sylvia Kimbrel, representing the Stillwater Perennial Garden Club. The minutes of the April 11, 1996 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,220 was approved for payment. Post Office Park owner, David Hurley, has indicated his concerns of liability with Perennial Garden Club members planting and caring for flowers at the park. Receipt of a letter from the Stillwater Perennial Garden Club members indicates their willingness to continue caring for the park, as they have since 1970. City Attorney Magnuson further explained the legal situation of the parks existence. After much discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", City Attorney Magnuson was instructed to pursue a short term solution, i.e., indemnify the current owner, David Hurley. Either the City or the Board will be the primary insurance carrier, until such time, as the City or Board can gain perpetual rights for this park. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Chuck Bailey's quote to rebuild the retaining wall at Laurel Street reservoir, for $13,000.00, was approved. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Manager McKean was instructed to increase each employee's term life insurance coverage, from current $15,000.00 to $20,000.00. After discussion, the Board instructed Manager McKean to pursue preliminary discussions with Cudd Development for a possible tank site, South of Co. Rd. 12, in the proposed annexation area. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKean was instructed to send a letter to the City Council requesting Jack Jewell's reappointment, to the Board of Water Commissioners. Dennis McKean submitted a letter of resignation for retirement, tentatively effective January 31, 1997. Board action on this matter will be forthcoming. As a matter of record, the following items were discussed, with no action taken: 1. Burned -out 125 H.P. #10 motor is being rewound at a cost of $3,275.00. An alternative of trading -down to a 100 H.P. motor for $6,400.00 was not considered feasible. 2. Naeem Qureshi of P.C.E. Engineering suggested the D.N.R. may take up to two (2) years to approve our Conservation and Emergency Comprehensive Plan. Also, Stillwater's participation in the Wellhead Protection Program may not take place before the end of this year, at the earliest. 3. Accounts receivable balance for April 30, 1996 was $57,788.92. This is $5,400.00 less than last year. 4. May 7th, 227 shut -off notices were mailed, amounting to over $20,000.00 5. Proposed 32 lot subdivision in Interlachen Hills, will be discussed by the Planning Commission May 13th. RESOLUTION NO. 1,220 Resolved by the Board of Water Commissiooners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2228 Pay Roll No. 2229 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Postmaster Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Valley Auto Supply Inc. Arrow Building Center Miller Excavating Inc. Brockman Blacktopping Gopher State One -Call Inc. R.H. Stafford, Aud /Treas. McGladrey & Pullen Serco Laboratories Hi -Tech Signs Inc. Doug Monson Greeder Electric Stillwater Motor Company Century Power Equipment SEH Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Davies Water Equipment Company Northern Water Works Supply Inc. Goodin Company Salaries, Labor Apr 1 -15'96 $ 5,795.18 Salaries, Labor Apr 16 -30'96 5,265.92 W.T. Federal for Apr'96 2,639.96 W.T. State for Apr'96 1,094.84 Medicare dues for Apr'96 460.42 FICA dues for Apr;96 1,968.66 PERA dues for Apr'96 1,992.76 Dues for May'96 116.00 Premium for May'96 2,181.37 Deferred Comp. Accts. 1,900.00 Flexible Spending Accts. 90.00 Sales Tax for Apr'96 760.71 Phone Service, Telemeter Circuits 366.86 Cellular Phone Power, Gas, Lights Permit #538 Shop Supplies Paint, Batteries, Weed Spray Gasoline Clamps, Air Filters, Grease Roofing Station #8 Excavating, 4 Jobs Blacktop, 6 Jobs Location Requests Waste Management Fees Partial 1995 Audit Township Water Sample Chlorine Decal Signs Clean Office Carpet Repair Motor & Flag Light Mirror Glass & Touch Up Paint Rider & Trimming Mower Final Pay. City Comp. Plan Acid, Chlorine, Samples Uniforms Parts #9 W.H. Valve Repair Clamp Meter Valves There being no further business on motion, meeting adjourned. Attest: 27.72 4,755.81 896.50 50.75 451.43 299.64 96.37 130.41 5,234.97 3,600.00 19.25 84.00 4,585.00 61.00 166.14 90.00 642.00 42.39 4,137.48 531.06 2,028.21 104.10 55.50 99.22 342.74 $53,164.37 Secretary Stillwater, Minnesota June 13, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, June 13, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Ken Kroening and Ronald Anderson. The minutes of the May 9, 1996 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,221 was approved for payment. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Dennis McKean's letter of resignation for retirement was accepted. Terms of acceptance will be discussed in a few months. Ronald Anderson's proposal for 96 hours of comp time for working weekends was discussed. After discussion, the Board tabled this matter until a later date. Manager McKean advised the Board, that Steve Russell, City Planner, will be actively seeking a three (3) acre parcel for an elevated tank. Manager McKean also advised the Board of a Washington County meeting with cities involved in the Wellhead Protection Program. The consensus of the cities present was that with County involvement and participation, it would be advantagous to all, if this program could be implemented. Cindy Calease of Washington County indicated an agreement probably will be drafted in the near future, for consideration. The Board indicated they would be receptive to this proposed concept. The Water Department has been asked by the City to participate in providing information on the City's page for the Internet. The Board agreed, Manager McKean should provide preliminary information at this time. Kenneth Kroening, 901 W. St. Croix Ave. approached the Board regarding SB #7907, $838.50 for repair of his 6" watermain stub at Stillwater Ave. and Meadowview Drive intersection. This 6" stub is owned by Kroening and was installed in 1979. After much discussion, Manager McKean was instructed to present options available to Kroening and the Water Department. These options will be presented in the next 7 -10 days. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Manager McKean was instructed to send a letter to American Portable Telecom, dening a request, i.e., letter dated April 22, 1996, to install an antenna on Lily Lake Tank. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for May 31, 1996 was $21,891.91. This figure is $8,700.00 less than last year. 2. Jack Jewell was reappointed to the Board, May 21, 1996. 3. 10" overflow pipe between reservoirs was completed, May 16, 1996. No. 1 pump is now only capable of pumping 525 GPM, due to deteriorated clay pipe from the McKusick Spring, which is now plugged. 4. New elementary school will be served by 12" watermain extended West from Croixwood Park area. 5. The City has received a claim from Scott Stoltz, 924 N. Everett Street. The Stoltz claim indicates sidewalk repair caused a leak on their water service, installed in 1914. 6. Laurel Street retaining wall work is in progress. RESOLUTION NO. 1,221 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2230 Pay Roll No. 2231 Firstar Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company St. Croix Office Supply MII Life Inc. Ace Hardware & Paint Food N Fuel Inc. Arrow Building Center Miller Excavating Inc. Fuhr Trenching Chuck Bailey Construction Mogren Bros. Landscaping Gopher State One -Call Inc. T.K.D.A. Inc. Mn Dept. of Public Safety Harvest States Coop. Schwantes Heating & Air Inc. Fox Valley Systems St. Croix Outfitters Salaries, Labor May 1 -15'96 $ 5,169.74 Salaries, Labor May 16 -31'96 6,154.10 W.T. Federal for May'96 2,774.68 W.T. State for May'96 1,141.63 Medicare dues for May'96 457.22 FICA dues for May'96 1,955.16 PERA dues for May'96 2,094.88 Dues for June'96 116.00 Premium for June'96 2,181.37 Deferred Comp. Accts. 1,900.00 Flexible Spending Accts. 90.00 Sales Tax for May'96 458.67 Phone Service, Telemeter Circuits 356.98 Cellular Phone 27.72 Power, Gas, Lights 3,847.99 Office Supplies 103.41 Group Term Insurance 122.40 Paint, Yard Tools, Seed & Batteries 349.66 Gasoline 355.28 Shingles, #8 Station 333.08 Backhoe, Trucks, Fill, 3 Jobs 1,051.87 Assessment, 510 5. Owen St. 2,038.00 Concrete, 3 Jobs 2,550.00 3 yds. Black Dirt 54.32 Location Requests 17.50 Leak Detection, Myrtle St. 146.44 Chemical Inventory Fees 600.00 Weed Herbicide 37.64 Furnace Pipe @ Office 8.00 Blue Marking Paint 67.62 3 pr. Work Boots & Caps 413.00 Mogren Sod Farms Inc. :_c Lti a9-r9 i'1(d, Greeder Electric Twin Cities Service Center Inc. Butch's Repair Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company 27 yds. Sod 23.00 Repairs, #5, #6, #8 & #10 Station$ 456.00 Repair Radio, '94 Chev 147.00 Muffler & Service '78 Ford 101.80 Samples, Parts & Chlorine Uniforms Saddles, Sleeves, Corps.& Meters, Saddles & Corps. Couplings & Curb Box Lids 246 124 Reservoir2,408 3,501 695 $44,679 There being no further business, on motion, meeting adjourned. ) � Attest: Secretary . 92 . 81 .58 . 43 . 34 . 24 Stillwater, Minnesota July 11, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, July 11, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. The minutes of the June 13, 1996 regular meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for John Jewell as President and Melvin Friedrich as Vice - President of the Board of Water Commissioners, effective July 11, 1996. The offices and appointments of Board members now stand as follows: President John Jewell Appointment expires June 30, 1999 Vice - President Melvin Friedrich Appointment expires June 30, 1998 Member James O'Brien Appointment expires June 30, 1997 On motion of Colimissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No.1,222 was approved for payment. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", the 1995 audit as prepared by McGladrey & Pullen was accepted. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Dennis McKean's severance package will include banked sick leave, 1997 vacation days, updated longevity pay and continued hospitalization coverage for spouse and himself, effective January 31, 1997. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for June 30, 1996 was $17,173.69. This figure is $2,000.00 less than last year. 2. 1996 - second quarter budget copies were distributed and discussed. 3. In discussion, July 1st, with David Hurley, owner of Old Post Office property, he seemed receptive to giving the City perpetPal rights to the park. Although, City Attorney Magnuson has not finalized any action to this point. 4. Initial discussion for job replacement due to upcoming retirement will be discussed in the next few months. 5. June 19, 1996 letter to Ken Kroening, 901 W. St. Croix Ave., listing options was reviewed. 6. SB #7885 to Arcon Construction for $4,068.10, with insurance claim No. GL -13845 was reviewed. 7. Banyon Data Systems demonstration for accounting software will be July 12th. 8. Pine Street construction and new elementary school watermain extension was discussed. RESOLUTION NO. 1,222 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2232 Pay Roll No. 2233 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary St. Croix Office Supplies Copy Cat Printing Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Car Quest of Stillwater Arrow Building Center Chuck Bailey Construction Gopher State One -call Inc. MN Department of Health TKDAInc. R.L. Polk & Company C C P Industries Inc. Viking Electric Supply INc. Century Power Equipment Greeder Electric Keys Well Drilling Company Butch's Repair Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Salaries, Labor June 1 -15'96 $ 5,108.78 Salaries, Labor June 16 -30'96 6,654.25 includes Certificate Checks W.T. Federal for June'96 2,575.33 W.T. State for June'96 1,082.02 Medicare dues for June'96 463.22 FICA dues for June'96 1,980.86 PERA dues for June'96 1,906.67 Dues for July'96 116.00 Premium for July'96 2,181.37 Deferred Comp. Accts. 1,900.00 Flexible Spending Accts. 90.00 Sales Tax for June'96 536.35 Phone Service, Telemeter Circuits 358.66 Power, Gas, Lights 5,064.18 Sundry Expense Office Supplies Print Meter Forms Paint Paint, Batteries & Hardware Gasoline Oil, Hydrants Drywall & Deck Screws Laurel St. Retaining Wall Location Requests Qtr. Mn Test Fees Leak Locating City Directory 100# Wiping Rags Wiring Staples Oil & Filter, Lawnmowers Repairs C #10 Station & Tank Rewind #10 Motor Service, 3 Chev. Trucks Acid, Chlorine, Samples Uniforms Meters, Corps. & Fittings Repair Tops, Fittings There being no further business, on motion, meeting adjourned. Attest: Secretary 444.70 129.92 47.01 10.72 179.52 313.68 7.34 18.24 13,000.00 24.50 6,166.00 239.88 116.00 458.21 16.50 40.17 101.00 3,675.00 71.13 1,056.00 97.92 5,912.70 887.45 $63,031.28 R hi Stillwater, Minnesota August 8, 1996 p° Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday 'August 8, 1996 at 8:00 A.M. qq All Commissioners were present. President Jewell presiding. Also present were Jim Pi McKnight and Jim Tholen. 4 0R 1 The minutes of the July 11, 1996 regular meeting were read and approved as written.' On motion of Commissioner O'Brien, duly seconded by commissioner Friedrich, all votit "Aye ", Resolution No. 1,223 was approved for payment. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all vot "Aye ", Manager McKean was instructed to purchase Fund Accounting Software for $3,390 and computer hardware for $3,027.00. 8 ka On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all vot go "Aye ", James McKnight is hereby promoted to Assistant Secretary of the Board of Water m Commissioners, effective August 1, 1996. McKnight's salary will increase $200.00 per month, to $2856.00 per month. McKnight's probationary period will expire December 31, 1996. As a matter of record, the following items were discussed, with no action taken: 1. Accounts receivable balance for July 31, 1996 was $63,376.75. This figure is $3,000.0 less than last year. o 0 2. August 7th, 115 shut -off notices were mailed of over $8,500.00. 3. The General Manager's job was discussed briefly with Jim Tholen in attendance. ~' P- 4. The County is proceeding with the Wellhead Protection Program. An engineering firm will be named next Spring, with City participation to follow. 5. Three (3) Andersen Renewal windows have been installed in the shop. RESOLUTION NO. 1,223 Resolved by the Board of Water Conauissioners , of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2234 Pay Roll No. 2235 Firstar Stillwater Bank Comisoioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Postmaster, Stillwater St. Croix Office Supplies Inc. Ace Hardware & Paint Food N Fuel Inc. Carquest of Stillwater Arrow Building Center Miller Excavating Inc. Brochman Blacktopping Mogren Bros. Landscaping Mogren Sod Farms Inc. Gopher State One -Call Inc. McGladrey & Pullen Rose Floral & Greenhouse Inc. Business Forms & Accounting Greeder Electric Century Power Equipment Automatic Systems Company Feed -Rite Controls INc. Leef Bros. Inc. WaterPro Goodin Company Firstar Investments Salaries, Labor July 1 -15'96 $ 5,497.93 Salaries, Labor July 16 -31'96 6,018.31 W.T. Federal for July'96 2,765.90 W.T. State for July'96 1,152.12 Medicare dues for July'96 469.06 FICA dues for July'96 2,005.78 PERA dues for July'96 2,096.22 Dues for August'96 116.00 Premium for August'96 2,181.37 Deferred Comp. Accts. 1,900.00 Flexible Spending Accts. 90.00 Sales Tax for July'96 986.24 Phone Service, Telemeter Circuits 354.11 Cellular Phone 55.86 Power, Gas, Lights 6,562.89 Permit #538 896.50 Office Supplies 136.37 Paint, Cleaner & Hdwe. 168.67 Gasoline 328.93 Grease & Bulbs 12.42 Material, Wilkin & Orleans 379.62 Backhoe, Truck, Fill, 3 Jobs 2,429.71 Blacktop, 2 Jobs 465.00 Black Dirt 90.53 Sod 137.80 Location Requests 12.25 Final, 1995 Audit 1,065.00 Flowers, Wilkin St. 2.13 Accts. Payable Checks 113.68 Lights, P.O. Park 892.00 Repair Lawnmower 326.44 1/3 Control System Upgrade 18,246.29 Acid, Chlorine, Samples 1,692.47 Uniforms 97.92 Curb Stops & 3pc. Unions 595.61 2" Copper & 2" Ck. Valves 445.96 60,787.09 Invest. US Treas. Bills C 5.54% 96,070.40 $156,857.49 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota August 26, 1996 Special Meeting: A special meeting of the Board of Water Commissioners was held on Monday, August 26, 1996 at 8:00 A.M. All Commissioner were present. President Jewell presiding. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Manager McKean was instructed to post the General Manager's job announcement, August 27,1996. The General Manager's pay rate will be $3,400.00 per month and applications will be received until 3:00 P.M., September 3, 1996. There being no further business, on motion, meeting adjourned. Attest: 7 .x-.4.4 ;) Secretary Stillwater, Minnesota September 12, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, September 12, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Jim McKnight, Marcy Cordes and Ronald Anderson. The minutes of the August 8, 1996 regular meeting and the August 26, 1996 special meeting were read and approved as written. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all "voting "Aye ", Resolution No. 1,224 was approved for payment. Marcy Cordes explained Part -time Office Clerk applications, evaluations and interviews with applicants. After much discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", Pam Cote is hereby offered the job of Part -Time Office Clerk, at $8.25 per hour, effective October 1, 1996. Pam Cote's six (6) month probationary period would expire March 31, 1997. After discussion, Board consensus was to interview three (3) applicants, James Tholen, Ronald Anderson, and James McKnight, for General Manager. This process is expected to take place within the next two (2) weeks. Manager McKean was instructed to invite Tim Conners, union representative, to next months meeting to discuss "Memorandum of Agreement ", dated January 12, 1995. As a matter of record, the following items were discussed, with no action taken: 1: On August 26, 1996 Ronald Anderson recinded his request for Comp -Time. This matter was tabled at the June 13, 1996 regular meeting. 2. Ronald Anderson reported on the completion of the Pine Street project, the completion of Laurel Street Station area and requested one (1) day of work -time to attend the MN Section AWWA convention in St. Cloud, in October. 3. September 1, 1996 Blue Cross premiums for single coverage increased $17.20 per month and family coverage premiums increased $45.77 per month. 4. 1997 preliminary budget is expected next month. 5. Accounts receivable balance for August 31, 1996 was $33,551.11. This figure is $6,400.00 less than last year. RESOLUTION NO. 1,224 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2236 Pay Roll No. 2237 Firstar, Stillwater Bank Couudssioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications US West Cellular Northern States Power Company Berkley Administrators McGarry- Kearney Agency Thompson Hardware Company Ace Hardware & Paint Sprint Gas & Groceries Arrow Building Center Brochman Blacktopping Salaries, Labor Aug 1 -15'96 Salaries, Labor Aug 16 -31'96 W.T. Federal for Aug'96 W.T. State for Aug'96 Medicare dues for Aug'96 FICA dues for Aug'96 PERA dues for Aug'96 Dues for Sept'96 Premium for Sept'96 Deferred Comp. Accts. Flexible Spending Accts. Sales Tax for Aug'96 Phone Service, Telemeter Cellular Phone Power, Gas, Lights Workers Comp. Premium Insurance Package Muratic Acid & Filters Lockset, Weed Spray & Paint Gasoline $ 5,182.93 5,619.45 2,674.09 1,097.59 448.34 1,917.24 1,992.88 116.00 2,444.62 1,900.00 90.00 790.28 Circuits 360.36 27.72 5,892.36 5,360.00 13,770.00 10.20 358.86 364.94 459.44 2,450.00 Treated Landscape Material Blacktop, 2 Jobs .f/f/ Chuck Bailey Const. Ess Bros. & Sons Inc. Gopher State One -Call Inc. Stillwater Gazette The Courier Abrahamson Nurseries Greeder Electric Inc. Ra -Mar Plumbing Century Power Equipment Renewal by Andersen City of Stillwater SEH Inc. Banyon Data Systems Spectrum Business Systems Feed -Rite Controls Inc. Leef Bros. Inc. WaterPro Goodin Company Curb & Apron, Owen St. M.H. Adjustment, Laurel St. Location Requests P.T. Office Clerk Advertisement P.T. Office Clerk Advertisement Trees & Mulch, #10 Station Fluorescent Lamps & Repairs Plbg. Repairs, 504 Owen St. S. Grass Trimmer Line (3) Windows, North Wall GIS W.M. Base Map Update Wall Map Fund Accounting Software Acer Computer - Hardware Acid, Chlorine, Phos., Samples Uniforms Meters, Fittings, Brass Tap Machine Parts & Brass There being no further business, on motion, meeting adjourned. Attest: Secretary 400.00 194.75 22.75 91.00 49.00 493.10 210.50 73.50 21.03 2,436.00 1,200.00 436.34 3,455.00 3,037.38 2,279.20 118.72 3,426.47 1,038.27 $72,310.31 Stillwater, Minnesota October 10, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, October 10, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Jim McKnight, Tim Conners, Jim Tholen, Clarice Auluck - Wilson and Ronald Anderson. The minutes of the September 12, 1996 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,225 was approved for payment. Clarice Auluck - Wilson requested water service to 308 North William Street, i.e., letter dated September 30, 1996. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", a 1" private line is approved to supply water to 308 North William Street from the Linden Street watermain. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the Water Board accepted the DNR's approval of the Water Emergency and Conservation Plan, submitted in 1995. On motion of Commissioner Jewell, duly seconded by Commissioner Friedrich, all voting "Aye ", Manager McKean was instructed to investigate the possibility of increasing the DNR's current 700,000,000 gal. water appropriation ceiling, for the Stillwater Water Dept. The Board believes the recent annexation will necessitate this action. After much discussion with Jim Tholen and Tim Conners, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Tom Corman will be placed in a newly created job classification, "Senior Utility Man ", at $14.00 per hour, effective January 1, 1997. This action was taken to conform to "Memorandum of Agreement" dated January 12, 1995, between the Board of Water Commissioners and Union Local #49. Manager McKean and Tim Conners will attach addendum to the current contract in force. The Board reviewed and discussed preliminary 1997 budget, and after requested modifications and changes will again review proposed 1997 budget at the November meeting. After discussion, on motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", James McKnight was named General Manager, effective January 1, 1997. Further, on motion of Commissioner Jewell, duly seconded by Commissioner Friedrich, all voting "Aye ", James McKnight's salary will be $3,056.00 per month, effective January 1, 1997. McKnight's salary will be $3,400.00 per month, after a successful six (6) month probationary period, ending June 30, 1997. As a matter of record, the following items were discussed, with no action taken: 1. 2. 3. 4. 5. Pam Cote did not accept offer for Part -Time Office Clerk, September 13, 1996. Accounts receivable balance for September 30, 1996 was $21,171.97. This is lowest figure since September 1993. October 1996 billing, at $231,000.00 is largest ever. Average bills in Croixwood were $52.00, Highlands $71.00, and Oak Glen $77.00. 1996, 3rd quarter budget copies were distributed and discussed. Ronald Anderson reported on flushing hydrants in October, Laurel St. Station door damaged by vandals, and watermain break on Hemlock St. RESOLUTION NO. 1,225 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2238 Pay Roll No. 2239 Firstar, Stillwater Bank Commissioner of Revenue Firstar, Stillwater Bank Medicare Contribution Firstar, Stillwater Bank Soc. Sec. Cont. Fund State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications Northern States Power Company Dennis McKean, Secretary Postmaster MII Life Inc. St. Croix Office Supplies Inc. Ace Hardware & Paint Food N Fuel Inc. Arrow Building Center Mogren Bros. Landscaping Mogren Sod Farms Inc. Gopher State One -Call Inc. Paul Kwiecien MN Department of Health Abrahamson Nurseries Hoffman Refrigeration & Heating CDP Imaging Systems Business Forms & Accounting Banyon Data Systems Inc. Spectrum Business Systems Century Power Equipment Stillwater Motor Company Feed -Rite Controls Inc. Leef Bros. Inc. Northern Water Works Supply Inc. WaterPro Goodin Company Salaries, Labor Sept 1 -15'96 Salaries, Labor Sept 16 -30'96 W.T. Federal for Sept'96 W.T. State for Sept'96 Medicare dues for Sept'96 FICA dues for Sept'96 PERA dues for Sept'96 Dues for Oct'96 Premium for Oct'96 Deferred Comp. Accts. Flexible Spending Accts. Sales Tax for Sept'96 Phone Service, Telemeter Circuits Power, Gas, Lights Sundry Expense Permit #538 Group Term Insurance Office Supplies Grass Seed, Paint & Hdwe. Gasoline Bldg. Materials, Laurel & Wilki Black Dirt Sod Location Requests Refund, 719 Myrtle St.W. MN Test Fee Expense Shrubs #8 Station Repair Air Conditioner Repair Copier Delinquent Notices Ann. Utility Billing Support Upgrade & Trans. Data, PC's Lawnmower, Oil Filters Mirror Glass, '95 Chev. Samples, Chlorine, Acid & Phos. Uniforms Main Box Sections & Mega Lugs 3/4" C/I Couplings Adaptor & 1" CC Plugs $ There being no further business, on motion, meeting adjourned. Attest: L,C444 ✓4 Secretary 5,297.75 5,313.31 2,623.44 1,072.09 442.72 1,893.08 1,956.13 116.00 2,444.62 1,900.00 90.00 920.35 363.95 6,604.77 338.72 896.50 122.40 159.59 176.44 302.86 n 653.75 45.27 32.60 14.00 62.50 6,166.00 193.61 126.50 95.00 473.65 595.00 255.00 17.54 16.99 1,226.25 97.92 421.81 87.68 106.92 $43,722.71 Stillwater, Minnesota November 7, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, November 7, 1996 at 8:00 A.M. All Commissioners were present. President Jewell presiding. Also present were Jim McKnight and Ronald Anderson. The minutes of the October 10, 1996 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,226 was approved for payment. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the 1997 budget was approved, as presented, with one (1) revision. The sprinkling system item under Capital Outlay will be changed to vault. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the General Manager was instructed to advertise (Gazette & Courier) for Full -Time Clerk /Typist. The salary for this position is set at $1962.00 per month. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", James McKnight's salary will be set at $3400.00 per month, effective January 1, 1997. This motion amends action taken at the October 10, 1996 meeting. As a matter of record, the following items were discussed, with no action taken: 1. Jim Japs of the D.N.R. has verbally agreed to increase our water appropriation ceiling to 850,000,000 gallons annually, with a few acceptable conditions. 2. Accounts receivable balance for October 31, 1996 was $97,581.76. This figure is $7,500.00 higher than last year. 3. Manager McKean requested an audit of cash and investments, upon his retirement. 4. Ronald Anderson reported on Interlachen Hills Addition and the completion of the Pine St. project. RESOLUTION NO. 1,226 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2240 Salaries, Labor Oct 1 -15'96 $ 5,994.75 Pay Roll No. 2241 Salaries, Labor Oct 16 -31'96 6,082.60 Firstar Stillwater Bank W.T. Federal for Oct'96 2,842.84 Commissioner of Revenue W.T. State for Oct'96 1,192.78 Firstar, Stillwater Bank Medicare Contribution Medicare dues for Oct'96 480.92 Firstar, Stillwater Bank Soc. Sec. Cont. Fund FICA dues for Oct'96 2,056.60 State Treasurer PERA dues for Oct'96 2,204.09 Financial Secretary, Local #49 Dues for Nov'96 116.00 Blue Cross Blue Shield of Minnesota Premium for Nov'96 2,444.62 USCM Deferred Compensation Program Deferred Comp. Acts. 1,900.00 City of Stillwater Flexible Spending Accts. 90.00 Commissioner of Revenue Sales Tax for Oct'96 1,392.07 US West Communications AirTouch Cellular Northern States Power Company Dennis McKean, Secretary Berkley Administrators St. Croix Office Supplies Ace Hardware & Paint Sprint Gas & Groceries Arrow Building Center Miller Excavating Inc. Mogren Sod Farms Gopher State One -Call Inc. City of Stillwater Giebler Woodworking Business Forms & Accounting C C P Industries Inc. Malkem International Inc. CDP Imaging Systems Mooney & Associates Minnesota Conway Phone Service, Telemeter Circuits 361.34 Cellular Phone Power, Gas, Lights Sundry Expense Audit, Add. Prem. Wker's Comp. Ser. Typewriter, Fax & Supplies Tools, Hdwe. & Lockset Gasoline Material, Olive & Laurel Sts. Backhoe, Truck, Fill 3 Jobs Sod Location Requests Refund, 1607 Morningside Rd. Door, 3rd St. Chlorine Cabinet Accts. Payable Checks Wiping Towels Ice Melt Pelts Service Copier Parts, G.A. Valve, 3rd St. Service Fire Extinguishers 55.86 5,128.70 490.90 376.00 512.89 335.16 327.01 197.08 2,693.47 29.82 19.25 785.32 520.40 324.99 98.38 205.80 95.00 280.22 92.64 Butch's Repair MTI Distributing Company Greeder Electric Automatic Systems Inc. Feed -Rite Controls Inc. Leef Bros. Inc. Locator & Monitor Sales Northern Water Works Supply Inc. WaterPro Goodin Company Firstar Investment Services Service, 4 Trucks 170.11 3rd St. Sprinkler System 922.25 Elect. Service, 4 Stations 756.40 1/3 Upgrade Control System 18,246.29 Acid, Chlorine, Samples 786.92 Uniforms 139.50 Locator, Battery Charger 53.95 6" Repair Clamp 98.14 2" Meter & Valve Box Extensions 1,386.21 Fittings, Brass & Regulator 466.19 62,753.46 Invest. US Treas.Bills @5.43% 142,353.50 $205,106.96 There being no further business, on motion, meeting adjourned. Attest: Secretary Stillwater, Minnesota December 12, 1996 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday, December 12, 1996 at 8:00 A.M. All Couauissioners were present. President Jewell presiding. Also present were Jim McKnight, Ronald Anderson and Tara Dedak. The minutes of the November 7, 1996 regular meeting were read and approved as written. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Resolution No. 1,227 was approved for payment. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner 0`'Brien, all voting "Aye ", the manager was instructed to have the City Engineer specify re- routing watermain around sewer manholes on S. First and . Second Streets project. Tara Dedak appeared before the Board requesting relief on Kmitsch Girls, 214 -224 S. Main St., Acct. #2 -633, October 1, 1996 water bill. This building used 1,056,000 gals. of water for the quarter, because of a water air conditioner and a leaking toilet. After discussion, on motion of Commissioner Jewell, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board allowed the amount to stand, as is, but will grant up to one (1) year to receive full payment. The manager will send a letter with estimate usage of water for air conditioner and leaking toilet. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", the Board accepted $2,750.00 as full payment from Arcon Const. and Summit Claim Services, SB #7885, Acct. #13 -172, for repairs on Myrtle St., and accepts a loss adjustment of $1,3187.10, on this account. After discussion, on motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", Kellie Knowles is hereby hired as Full -Time Office Clerk, effective January 1, 1997 at $1,962.00 per month. Kellie Knowles will receive all benefits accorded other employees, in force, as of January 1, 1997. Kellie Knowles probationary period will expire June 30, 1996. On motion of Commissioner O'Brien, duly seconded by Commissioner Friedrich, all voting "Aye ", the Board will participate, up to $600.00, to modify current payroll software. On motion of Commissioner Friedrich, duly seconded by Commissioner O'Brien, all voting "Aye ", James McKnight is hereby named Secretary of the Board of Water ;Commissioners, effective January 1, 1997. On motion of Coilauissioner Jewell, duly seconded by Coitauissioner O'Brien. all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for Melvin Friedrich as President and James O'Brien as Vice - President of the Board of Water Commissioners, effective December 12, 1996. The offices and appointments of Board members now stand as follows: President Vice - President Member Melvin Friedrich James O'Brien John Jewell Appointment expires June 30, 1998 Appointment expires June 30, 1997 Appointment expires June 30, 1999 Discussion of annexed area district WAC charges were discussed. Increases to $750.00 each and $1000.00 each for residential property were mentioned. $750.00 each would generate $900,000.00 and $1000.00 each would generate $1,200,000.00 over a ten (10) year period. The Board felt more information will be needed before a decision can be made. As a matter of record, the following items were discussed, with no action taken: 1. Ronald Anderson reported on new telemeter system status and a main break at Hidden Valley Lane at Croixwood Blvd. 2. Larson, Allen, Weishair & Co. have been named auditors at $4,875.00 for 1996, $5,000.00 for 1997 and $5,150.00 for 1998. This action was approved by the City Council November 19th. 3. Accounts receivable balance for November 30, 1996 was $50,103.40. This figure is $5,000.00 higher than last year. RESOLUTION NO. 1,227 Resolved by the Board of Water Commissioners, of the City of Stillwater, that the following bills be and they are hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: Pay Roll No. 2242 Pay Roll No. 2243 Firstar, Stillwater Bank Counnissioner of Revenue Firstar, Stillwater Bank Medicare Cont. Firstar, Stillwater Bank Soc. Sec. Cont State Treasurer Financial Secretary, Local #49 Blue Cross Blue Shield of Minnesota USCM Deferred Compensation Program City of Stillwater Commissioner of Revenue US West Communications AirTouch Cellular Northern States Power Company Dennis McKean, Secretary MII Life Inc. St. Croix Office Supplies Ace Hardware & Paint Sprint Gas & Groceries Carquest of Stillwater Arrow Building Center Miller Excavating Inc. Roettger Roofing & Siding Gopher State One -Call Inc. CDP Imaging Systems Gazette Business Forms & Accounting Banyon Data Systems Inc. Graybar Electric Inc. Viking Electric Supply Inc. Fox Valley Systems Inc. Mooney,& Associates Keys Well Drilling Company Renewal by Anderson Fred's Tire Butch's Repair Feed -Rite Controls Inc. Leef Bros. Inc. US Filter Northern Water Works Supply Inc. Goodin Company Firstar Investment Services Salaries, Labor Nov 1 -15'96 $ 5,647.93 Salaries, Labor Nov 16 -30'96 5,422.19 W.T. Federal for Nov'96 2,704.11 W.T. State for Nov'96 1,108.61 Medicare dues for Nov'96 443.60 .Fund FICA dues for Nov'96 1,896.94 PERA dues for Nov'96 2,072.25 Dues for Dec'96 116.00 Premium for Dec'96 2,444.62 Deferred Comp. Accts. 1,900.00 Flex Spending Accts. 90.00 Sales Tax for Nov'96 709.97 Phone Service, Telemeter Circuits 363.94 Cellular Phone 27.72 Power, Gas, Lights 2,871.06 Sundry Expense 227.90 Group Term Insurance 122.40 Copy Paper, Fax Cart. & Supplies 330.39 Shovels, Paint, Batteries & Hdwe. 327.46 Gasoline 366.35 Trans. Fluid 9.49 Bldg. Supplies 83.62 Backhoe, Truck, Fill, 1 Job 1,233.83 Install Weather Vane 480.00 Location Requests & Ann. Main. 235.50 Repair Copier 104.31 Advertisement, Clerk /Typist 84.00 Envelopes 83.99 Upgrade, Adjust., Fund Accounting 445.00 Meter Wire Clips 52.04 Meter Wire Ties 81.69 Marking Paint 67.62 3rd St. Elect. Ck. Parts 298.68 Service Call, 3rd St. 75.00 Interior Arch Trim 168.81 Repair Tire, Chev. Truck 13.57 Ignition Switch, Ford Truck 67.12 Acid, Chlorine, Phos., Samples 2,194.41 Uniforms 117.35 Meters, Coprs, Fttgs., Clamps 3,235.17 6" Repair Clamp 99.22 Hyd. Flags & Repair Tops 413.19 38,837.05 Invest. US Treas. Bill @ 5.246% 95,055.00 $133,892.05 There being no further business, on motion, meeting adjourned. Attest: (/Se, retary