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A C E , O F - J H N E O J A
CITY OF STILLWATER
STILLWATER PARKS AND RECREATION COMMISSION
NOTICE OF MEETING
MONDAY, MARCH 26, 2012 AT 7:00 PM
The City of Stillwater Parks and Recreation Commission will meet on Monday, March 26, 2012,
at 7 :00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street.
AGENDA
1. Approval of the February 27, 2012 minutes
2. Open Forum - The Open Forum is a portion of the meeting to address the Board on
subjects which are not a part of the meeting agenda. The Board may take action or reply
at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or Tess.
Action Items
3. Community Garden
4. Upcoming Events
Informational Items
5. Dog Park Update
6. MN DNR Outdoor Recreation Grant Application
7. Teddy Bear Park and Washington Square Activities
Commission Items /Topics
CITY OF STILLWATER
PARKS AND RECREATION COMMISSION
FEBRUARY 27, 2012
Chair Amrein called the meeting to order at 7 p.m.
Present: Linda Amrein, David Brandt, Scott Christensen, Solveg Peterson, Don Stiff and Council
liaison Mike Polehna
Absent: Sandy Snellman
Staff present: Assistant Public Works Superintendent Tim Moore
Approval of minutes: Ms. Amrein noted the following corrections: to the second line of page 2,
request should be requests; the last line of the first paragraph on the second page should
indicate that the motion was passed by the Commission; the fourth line in the second paragraph
on page 2, at week should be a week. Mr. Brandt, seconded by Ms. Snellman, moved to
approve the minutes of Jan. 30, 2012, as correction; motion passed unanimously.
OPEN FORUM
No comments were received
ACTION ITEMS
Community Garden — Ann DeLaVergne and Jack Roddy were present regarding this proposal to
develop a community garden at Staples Field. Ms. DeLaVergne spoke of the benefits of a
community garden. She noted that 30 people have already signed up to participate in the
project, and she said people are looking for a long -term opportunity — to have a garden over a
long period of time. She stated the land is not ideal as there was previously a bed of concrete in
the area; she said it is likely raised beds will be utilized for the garden site. She said water is still
an issue to be resolved. She reviewed the public meetings held to date. Mr. Roddy, coordinator
for the North Hill Club said about 15 or 20 families who belong to the organization have
indicated they are interested in the project. He talked about some of the group's activities at
Staples Field, saying the gardens would really work out well for them. Mr. Roddy reviewed the
visioning process used to develop the proposed layout of the garden area. Ms. Amrein
confirmed that the garden site is the location of the former basketball court at Staples Field.
Ms. DeLaVergene said the supporters of the project are seeking Commission approval from the
Parks Commission to allow a community garden at the site as well as a commitment from the
Commission to keep the site a community garden site for a period of time. She said they have
had some conversations about possibly accessing water from a hydrant across the street for the
site, so the Commission should understand that is a possibility. She said they had talked with
neighbors about the proposal and she received one call from an unknown person who indicated
a preference to retain the basketball court, others have indicated support, she said.
Ms. Amrein asked about the process for obtaining a plot and whether there would be a charge.
Ms. DeLaVergne said the next step in the process will be to create an action plan and
development of policy. She said the charge for the garden plots will be used to maintain the
infrastructure of the garden — building and upkeep of the boxes, etc. Ms. DeLaVergne
mentioned the possibility of additional community gardens, noting there is high interest among
residents of Rivertown Commons. Ms. Amrein suggested the possibility of a roof garden at
Park and Recreation Board Minutes
February 27, 2012
Page 2 of 4
Rivertown Commons. Mr. Roddy noted he had lived in this neighborhood for 20 years and didn't
want the basketball use to go away; however, he noted the space has been sitting unused for a
period of time and said he thought it would be good to have something within the area. He said
they're residents of the area willing to put forth the labor and effort to make this project happen.
He said there are a lot of people who are really passionate about this project.
Mr. Christensen asked how the water issue would be resolved. In discussion, it was noted that
the fire hydrant is across the street. Mr. Roddy said it would be nice if there would be some way
to get the water closer to the handicapped accessible area. Mr. Moore said there is nothing
budgeted this year for improvements of that kind at Staples Field. Mr. Moore said the cost could
range anywhere from $1,800 to $3,000 to connect to the water line. In additional discussion
about a possible water source, Mr. Moore noted there is a drinking fountain at the tennis courts,
but he pointed out that would require running a hose across the courts and across the street.
Mr. Polehna referred to the past issues with the neighborhood regarding the basketball court
and suggested a neighborhood meeting should be scheduled before the Commission takes any
action on this proposal. Mr. Polehna noted this is a public park and questioned how garden plots
would be assigned, suggesting it shouldn't be limited to just one area. Mr. Moore said the idea
of a community garden is to have people from a neighborhood walk to a garden, not get in a car
and drive to a garden; he said if this one is successfully, the City may have to look at finding an
area for the South Hill. Ms. DeLaVergne echoed Mr. Moore's comments about the benefit of
getting people to walk to the garden; she said calling this the North Hill garden doesn't mean
they are excluding people; they are just encouraging people in that community to make use of it.
Mr. Roddy said their main objective has been to get the word out and let as many people as
possible know what is going on; he said decisions such as how plots are assigned, costs etc.
will be made as the planning proceeds. In discussion, it was suggested that building the raised
beds might be a good Eagle Scout project, Sentence to Serve or a Tree Trust project. Mr.
Brandt asked whether the compost area would be open to other folks who wished to dispose of
their yard clippings, etc.; Mr. Brandt also suggested that attention is given to the proposed
prairie grass plantings so as to not impact drivers' line of sight at that corner. Ms. Amrein asked
if there would be any cost to the City; Mr. Roddy said the only issue involving any potential cost
to the City is water.
Ms. Amrein said she would support Mr. Polehna's suggestion to hold a neighborhood meeting,
given past issues with this area. There was discussion about possible scheduling and process
of a neighborhood meeting. Mr. Roddy said he thought there were a lot of issues, such as the
location of the compost pit, lot allocation, etc. that need to be decided before the public meeting.
On a question by a member of the audience, Ms. DeLaVergne talked about the educational
value of community gardens; Mr. Roddy talked about ways to involve young people. There was
discussion about ways to involve young people at the high school. Ms. Amrein moved to
approve the concept of a community garden at the Staples Field site; she later changed that
motion to hold a public meeting about the proposed concept of a community garden at Staples
Field at the March 26th, 2012 Parks and Recreation Commission meeting. Ms. Peterson
seconded the motion; motion passed unanimously.
Park and Recreation Board Minutes
February 27, 2012
Page 3 of 4
Lowell Park Improvements — Mr. Moore gave a Power Point presentation highlighting
improvements to Lowell Park. Improvements include: grading of north Lowell Park; installation
of an automated irrigation system; repairs to the gazebo; renovation and expansion of the
bathrooms in south Lowell Park; and relocation of a number of utility poles. Mr. Moore reviewed
several possible designs for the renovated bathroom; he noted the structure will be raised about
2 -3' to reduce the need for protecting it during times of high water. He said the improvements
would include meeting ADA requirements and expanding the size of the utility room. Mr. Moore
noted there is $500,000 available in the Lowell Park improvement fund; estimates for the
proposed work amount to about $340,000, he said. On a question by Mr. Polehna, Mr. Moore
described the way the existing foundation / /slab of the bathroom could be utilized; he said the
RFP for architectural services would include some structural engineering services. Mr. Moore
said some of the work can be done in -house to save money. He said should the Commission
recommend proceeding with the improvements, he thought work could be completed by about
the first of July, weather permitting. On a question by Mr. Polehna, Mr. Moore reviewed the
proposed grading details for north Lowell Park. There was discussion about establishing turf;
Mr. Moore said he thought the key was an irrigation system and getting some engineered soils
that are conducive to growing turf.
Mr. Christensen asked if there was adequate funding to do all the work discussed in the past.
Mr. Sanders talked about the decision to have the City do the grading of north Lowell Park
rather than the Corps of Engineers. Mr. Sanders stated the Corps wants assurances that the
soils aren't contaminated and noted that the Corps has never done any soils sampling in Lowell
Park; in order to proceed with the Corps doing the grading, the City would have to hire a
consultant to do sampling and obtain the necessary assurances, which would drive up the cost
and potentially delay the start of the project. Mr. Sanders suggested that the grading and
irrigation are really the foundation for whatever improvements are done in the future.
On a question by Mr. Christensen, Mr. Sanders said the walkway from Main Street will go into the
park, but will not be finished because the Corps will be installing a pumping manhole right at the
end of the plaza; until that work is done, the plaza and amphitheater won't be finished. Mr.
Sanders said the plan is to have the Corps do the north end of their project first, so everything will
be ready for next year. Regarding the Corps position, Mr. Moore also pointed out the Corps
considers the grading to be a project "betterment," which means it is a100% cost to the City; he
questioned spending $80,000 when the City can do it better, for less cost and in a timely manner.
Mr. Brandt moved to approve the expenditure of funds from the Lowell Park improvement fund
for the recommended improvements. Mr. Stiff seconded the motion. Mr. Brandt asked about the
scheduling for the work on the gazebo; Mr. Moore said the contractors he has spoken to will do
the work before the wedding picture season. Motion passed unanimously.
INFORMATIONAL ITEMS
Mr. Sanders provided an update on the Brown's Creek state trail. He said the Zephyr train will be
moved by mid - April. He said the DNR doesn't have enough money to build the entire trail, so
work will begin at the Zephyr and proceed to the west. He said there is no money available for
the crossing at Manning, so the DNR is looking at an end point, perhaps at Neal Avenue. Mr.
Polehna said Washington County is working on getting funding for the Manning Avenue crossing.
Park and Recreation Board Minutes
February 27, 2012
Page 4 of 4
COMMISSION ITEMS /TOPICS
Mr. Polehna provided an update on the possibility of getting an expanded gymnasium in
conjunction with the armory project. He invited the Commission to go on a tour of several other
gymnasium facilities; he said he would e -mail the details of the tour.
Ms. Amrein asked if there was any update on the dog park proposal. Mr. Polehna said he had
heard that four sites were offered. Mr. Christensen said Bayport is out of consideration. There
was a question from the audience as to whether the small park behind the parking ramp was
under consideration; Mr. Moore said the dog park proponents are looking for a site larger than
that. The person asked if the Commission was giving any consideration as to what to do with
the area behind the ramp; he later said he would like to see a dog park in the downtown area.
Mr. Moore said the City will be working on a little more maintenance of that area this summer
and noted the area is primarily used by residents of Rivertown Commons.
Ms. Amrein moved to adjourn at 8:32 p.m. Ms. Peterson seconded the motion; motion passed
unanimously.
Respectfully submitted,
Sharon Baker
Recording Secretary
a ter
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B I R T H P L A C E OF M 1 N N F S O 1 A
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendent
Date: March 19, 2012
Re: Community Garden
The Parks and Recreation Commission will be holding a public information meeting at 7:00 PM during
the regularly scheduled meeting. Representatives from the group will be present to outline their
proposal, after the presentation we will open the meeting for people in the audience to comment or
ask questions.
Included in your packet is a copy of an agreement staff feels should be included with the development
of this Community Garden. The Garden group will be responsible for maintenance during the growing
season and for spring and fall clean up and readiness. Some issues the commission should consider
when reviewing the proposed garden are:
• An annual meeting before the Commission for updates on how the process is working, to
review the agreement and consider any changes if necessary.
• Limit compost to that which is generated in the garden only.
• The group is asking for a water service to the site. Should the city require a fee to pay for the
cost of installing the service and continue to charge the fee in the future for additional
improvements?
• Should the Garden Group or City charge users a fee for a plot? Or an annual fee? If so, does the
Commission wish to have input on what that fee should be?
Staff Recommendation
The commission should review the proposal from the Garden Group, gather feedback from residents at
the community information meeting and make a recommendation to City Council.
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City of Stillwater
Community Garden Development Process
LETTER OF COMMITMENT
These are the responsibilities and guidelines the gardening group must adhere to. Please read this
document carefully, making sure that all members of your group understand and agree to the terms
listed below. Finally, sign this Letter of Commitment formalizing your agreement with the City of
Stillwater.
SELECTION OF GARDENERS
The Garden Group shall develop a fair and open process for gardener selection. Availability of garden
plots should be widely advertised, and distribution of plots should be equitable (such as a first -come-
first - served or lottery process).
GARDENER PARTICIPATION
All gardeners shall be expected to participate in maintenance of communal areas of the garden.
COMMUNITY INVOLVEMENT
The Garden Group is encouraged to engage with the neighborhood and /or wider community through
events or projects such as open houses, garden tours, food shelf donations, etc.
GARDEN BORDERS
The garden boundaries must remain as submitted on the original design plans. Any proposed expansion
must be reviewed and approved by city staff.
GARDEN /PLOT MAINTENANCE
The Group is entirely responsible for the maintenance of the Community Garden. Keep in mind that the
space allocated is on public land and must always be actively maintained. The Group should provide the
city staff with a schedule of spring prepping and fall winterizing dates. Pathways and areas between
Garden Beds must be mowed or mulched and maintained by the group. The City will not do any
maintenance within the Community Garden itself.
WATER
Please conserve water!!! The water supply is ONLY to be used by gardeners caring for their assigned
areas. Use for any non - garden related activities is prohibited.
ORGANIC PRACTICES
It is strongly recommended that all cultivating practices be organic; only organic fertilizers should be
applied in edibles gardens. Only organic means of disease and pest control may be used. No chemical
pest control measures may be used.
COMPOSTING
Composting is encouraged, but only that which is organic and will decompose (e.g. plant material, fruit
peels /cores). Avoid rodent - attracting foods such as rice, bread, meat, or grease. Inorganic or non -plant
materials such as plastic, metal, kitty litter, feces, or any large or thorny branches are not suitable for
compost. The compost must be contained in a bin, tumbler or open cage.
CLEAN -UP ACTIVITIES
The Group will be expected to organize a spring work day to prepare the garden, and fall cleanup day to
clean the site for winter.
VEHICLES
Park patrons are permitted to use motorized vehicles within a park ONLY on designated roadways,
driveways and parking facilities. The parking or driving of motorized vehicles by any park patron on
walkways, sidewalks, trails, restricted - access drives, lawn areas, under trees, or within landscaped areas
is strictly forbidden. The garden group liaison should notify city staff if exceptions are necessary for
installation or special garden maintenance.
NEW MEMBERS
The Group shall inform new members of the Community Garden rules and regulations; stressing the
importance of ongoing maintenance. The group must follow a transparent membership process open to
all. As a public agency, City of Stillwater policy requires inclusiveness; anyone interested in joining the
Group is to be fairly considered.
FUNDRAISING
The Group may organize fundraising events to finance needs of the Community Garden such as a
compost bin, water hoses, plants, etc.
PROHIBITED ACTIVITIES
• Littering, dumping, alcohol consumption and other unlawful activities.
• Amplified sound
• Pets are not allowed in the garden.
• Ball playing or other forms of active recreation.
• Fire pits or bonfires.
LIABILITY
The City is not responsible for the garden itself or for anything in or pertaining to the garden. Each
member of the gardening group must sign a waiver of liability.
GARDEN TERMINATION
If the Gardening Group decides to no longer maintain their space, they must immediately notify the City.
Group will be responsible for restoring the garden to parkland to the satisfaction of city staff. If city
staff determines that the garden is not satisfactory, the designated liaison will be given two separate
warning notices. If the problem continues thereafter, the agreement will be revoked and the Gardening
Group will be responsible for restoring the garden to parkland to the satisfaction of the city staff.
I, am the official liaison of the garden group named
. Each current member of our gardening group has read the
above listed terms and agrees to abide by them and now enters into a commitment to maintain our
community garden in Staples Field.
Liaison Signature: Date:
11 a ter
HE 131 ,ACE OF MIHNE'OtA
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendent 17514
Date: March 19, 2012
Re: Upcoming Events
Paint on the Water
Art Reach of St. Croix made application for a new event called Paint on the Water. The event
will feature large displays for local artists to paint during the event. There will also be music
and vendors. Set up for the event will take two days on September 6th and 7th with the event
scheduled from 8 am to 6 pm on Saturday, September 8th. Clean up will be the following day.
This event will be charged $175 for bandshell and picnic shelter rental for the day of the event.
Scott Zahren representing the Art Reach of St. Croix will be at the Park and Recreation meeting
on Monday to answer any questions.
Glow Vendor for 4th of July
The City has been approached by David Rockland to sell glow necklaces and /or blinking or light
up novelties before the fireworks in Stillwater on the 4th of July. This vendor has sold these
items in previous years. This vendor has been reviewed and approved by the City
Administrator and requested to go before the Parks and Recreation Commission for approval.
RECOMMENDATION
Review and provide comments.
iwater
THE EIRTH►LA E OF MINNESOTA
EVENTS PERMIT APPLICATION
216 North 4th Street, Stillwater, MN 5
Telephone: 651- 430 -8800 Fax: 651 - 430 -: 8
Incomplete applications or applications received after deadline will not be
accepted, See Event Instructions for application deadline and fees.
Date of Application:
0
Date Applic
Type.
JAN 6
on Re igq OF ST.LLWATER
ENGINEERING DEPARTMENT
ent Erac
Event Information
Title /Name of Event �j
I aint. on U' \NI Ckle-Y
Event Date /Time: Set up: Date C31 / (p /2t E "a Time / A Time V) 0, M. to 5 P.m
Actual Event: Date 9 / s / 2 o it Time g a.m. to •
__j
Clean up: Date cl /9 / `d 12.. Time 10 (a . nrt . to t p. m .
(Events after 10:00 p.m require a variance from City Council;
Location (Address) of Event:
(If in Lowell Park please specify north or south Lowell park) Pi 0nee( pe 1'k
Description `--O f Event (please be specific - this information will be used to promote the event on the City of Stillwater website)
ENAtlblt A .
Estimated Attendance (participants and spectators)
Applicant Information (Person /Group Responsible)
(�
Sponsoring Organization Name: Art R �J-L
pc L. Cr blx
Mailing Address: 2 2 Li- N Streit
City, State, Zip Code: St awai , 4 55x82
Primary Contact /Applicant Name: SC-At Z. - r1XL --
Phone Number: (051 -35 1, 02 62 Fax: 651 , 351. 0$$2. Cell Phone: us . 49 4. c(o5r-
Email Address: In opelvust 9 ®azt... porn
Website Address: a't'r stCYpj)4 , or....
Name of contact person during event: Sutt zah.rer1 Cell Phone: 151 )41+ (366'7
Alternate contact during event: ey+ \ likV,SSeli Cell Phone: -61 2 _ 2_39 . 2966
Refer media or citizens inquires to: Scott Z r.en Phone: t45t 351. 026 2.
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs /banners be put up No ❑ Yes ►1 Number and size: — 2x5 SOnsDY ncr.
b
Will there be any inflatables? No 0 Yes ❑ Insurance certificate from rental vendor is required
Will there be entertainment? No ❑ Yes What type: D►SC JpC Feesforelenstrtymay
apply see Instructions
Will sound amplification be used? No • Yes X Hours and Type: ''Q ,m 5 p.m•
Will a stage or tent(s) be set up? No • Yes F Dimensions: Tent 30)1,0 \ lb -10110 tee S
Will there be temporary fencing? No N Yes •
How many Fees for electricity may
Will merchandise /food items be sold? No ■ Yes ® /
vendors expected: apply see Instructions
Will food be prepared on site? No ■ Yes xi Contact Washington County Health Department, 651 -430 -6655
Will cooking operations be conducted? No ❑ Yes ® Contact Stillwater Fire Department, 351 -4950
Will alcohol be served but not sold? No e. Yes ❑ See Alcohol Regulations in the Instructions
Will alcohol be sold? No Yes • See Alcohol Regulations in the Instructions
Will there be a fireworks display? No ®, Yes ❑ Permit required, contact Stillwater Fire Department, 651- 351 -4950
Describe power needs and location of power source.
Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available
clrfS , Print- Pt ds , Pass gcltpuses, Social lAttii a
City Services (After reviewing the event application, City services may be requried for the event.)
Will event use, close or block any of the following: If yes specify location on site map.
City Streets or Right -of -way No !:! Yes ❑ Start /End Time: Date:
City Sidewalks or Trails No X Yes ■ Start /End Time: Date:
Public Parking Lots or Spaces No ® Yes ❑ Start /End Time: Date:
Fees may apply
Will event need barricade(s)? No IN1 Yes ❑ Number needed:
see Instructions
Will extra picnic tables be needed? No X Yes [1] Number needed: Fees may apply
see Instructions
Will portable restrooms be needed? No El Yes ►Z Number needed: 1 Fees may apply
see Instructions
Will extra trash receptacles be needed? No Yes ❑ Number needed: Fees may apply
see Instructions
Describe trash removal and cleanup plan during and after event:
I (\U -rash removaQ Dina cttalUP wiu be halndtta by voliexx's o A-1ne jest
and oisd LY*U O me bexs c pain} on e \ 3c X:
Will event need traffic control? No Yes ❑ Contact Stillwater Police Department for assistance, 651 -351 -4900
Describe crowd control procedure to ensure the safety of participants and spectators:
Will "No Parking Sins" be needed? No Fees may apply see Instructions
g g Yes ❑ Number needed: Show location(s) on site map
Will event need security? No Yes ❑ If event is overnight, security will be required.
If using private secruity, list Security Company and Contact Information:
Will event need EMS services? No XI Yes • Contact Lakeview EMS, 651- 430 -4621
Describe plans to provide first aid, if needed:
Describe the emergency action plan if severe weather should arise:
Exhibit C .
List any other pertinent information:
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this application. I realize my submittal of this application request constitutes o contract between myself and the
City of w.-r and is a re e e iabl .
/
Signature of Applicant or Authorized Agent Date
EXHIBIT A
Project Summary
Paint on the Water: St. Croix Valley Hip-Hop Festival
Paint on the Water is an event held with the purpose of bringing the diverse culture
of Hip-Hop to the St. Croix Valley through an educational process that includes
aerosol art, B-Boy-ing, B-Girl-ing, MC-ing, and DJ-ing with the use of guest artists,
residents, and students.
EXHIBIT B
Paint on the Water will independently provide minor first aid to any
individuals in need of basic assistance. Three first aid kits will be
present at the event located at the information table, backstage and near
the aerosol artists. Any basic needs of minor cuts, scrapes, bruises etc.
will be handled by internal members of Paint on the Water, with more
serious injuries to be handled by calling 911 emergency services.
EXHIBIT C
In the days leading up to the event members of Paint on the Water will
stay updated on all weather activity. If severe weather should arise an
announcement be made through the sound system to evacuate the area
and find shelter. For those individuals with disabilities or those
unfamiliar with the area a member of Paint on the Water will gather
them and lead them to safety.
7J
•
rf
March 2, 2012
Beth Wolf
Stillwater Parks Department
216 North 4th Street
Stillwater, MN 55082
Re: Glow Vendor Contract
Dear Beth,
Thank you for agreeing to consider, my glow vendor request for the July 4 fireworks and
bringing it to your Park Board meeting.
As you know, I have been selling glow necklaces and blinking or light up novelties before
the fireworks in Stillwater for twenty years. My initial contacts were Wayne Wohlers and Mary
Lou Johnson. Later, I would get my permits from Diane Ward, and the last few years from Dave
Eckberg.
My interest is to continue to be the only vendor of glow products before your fireworks
on July 4.1 would like to have approximately' 14 sellers walk throughout the area in Pioneer Park
and Lowell Park and along the River, from about 8:000 p.m. until the fireworks start. We
generally do not sell anything once the fireworks actually start. We will sell the necklaces for $2
or $3 each, depending on the product the customer wants to purchase.
All of the sellers will be from a local church youth group. The group will provide the
labor as a fundraiser. The group will be directed by my supervisors who will be with them as they
are making sales.
The sellers and supervisors all wear bright orange vests with the Night Lights logo so that
you can identify us, and enforce the exclusivity agreement if necessary.
2 00 t /(ill, e 7 Road x S u rlc, 4 l °° in t, M N 55424 (e !.r2 j 83 6 7 2 7 ax ( ` ') n Free e (8:00) 6 4 707":
When I was dealing with the city, I used to pay approximately $300 per year for the
permits. When I was dealing with Dave Eckberg he would let us come at no charge so that the
church group could get a larger percentage of sales. I am certainly willing to contribute to the
cost of the fireworks as I have done in the past, but that is up to you. If there is no fee, I will
continue to give the additional money to the church group.
We have comprehensive general liability insurance. We have never had a serious conflict
with any fair or festival, and we are always invited back each year.
The fundraising group will make at least 20% of sales with a $150 guarantee in case of
rain. If the Parks and Recreation Department charges me nothing, I pay the fundraising group
30% of sales. There is no risk to the fundraising group because I pay for and provide the glow
necklaces, all supplies, the supervisors, the insurance, and everything else that is necessary. Plus,
I guarantee them at least $150 if it rains and we can't make any sales.
If you have any questions, please give me a call. Otherwise, I will try to call you next
month as a follow -up.
Sincerely yours,
l /L.._,
David Rochlin
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendent
Date: March 19, 2012
Re: Friends of Stillwater Area Dog Park Update
The Friends of Stillwater Area Dog Park gave a presentation to the Stillwater Township Board about a
week after the March City of Stillwater Parks and Recreation Commission meeting. FSADP felt it was
pretty positive and the board was supportive. The site on TH 96 and Stonebridge did bring up concerns
with traffic and future road design by the County and MnDOT. FSADP felt that the site may not be
available for development for a few years yet. The group is continuing to meet with a member of the
Township Board. FSADP has applied with the City of Stillwater for a special use permit for the Boutwell
site and will have a public hearing at the Planning Commission meeting on April 9th, 2012.
Park and Recreation Commission
DATE: March 22, 2012
REQUEST: Minnesota DNR Outdoor Recreation Grant Application
MEETING DATE: March 26, 2012
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
On March 20th the City Council approved an application for a Minnesota DNR Outdoor
Recreation Grant for the development of Millbrook Park. This grant will assist the City
in completing the initial development of Millbrook Park that will include athletic fields,
playground equipment, picnic pavilion, trails, landscaping, and a parking lot.
The development costs of the project is projected to be $400,000. The project will be
funded with $200,000 from the City of Stillwater and $25,000 from the St. Croix Valley
Baseball Association. City funds will be from capital outlay funds and no individual
assessments is proposed for this project. The City of Stillwater is seeking $175,000 from
the State of Minnesota Outdoor Recreation Grant Program for this project. Long -term
maintenance cost on the park to the City of Stillwater is expected to be $25,000 annually.
If awarded, funds from the Outdoor Recreation Grant program will be available
sometime in the summer of 2012. Completion of the work is projected to be May 1,
2013.
Attached to this report is the cost breakdown to develop the park.
ITEM 5b - COST BREAKDOWN
Development
Facility
Description
Estimated
Cost
Expected
Completion
Date
Parking lot
300' x 60' Bituminous /Concrete
$85,000.00
5/1/2013
Sidewalk
1000' x 5' Concrete
$50,000.00
5/1/2013
Play structure
3107 Sq Ft / # of components - 44
$120,000.00
$85,000.00
5/1/2013
5/1/2013
Baseball Field
15000 Sq Ft Fences, Backstop,
Dugouts, and Scoreboard
Pavilion
150 Sq Ft
$25,000.00
5/1/2013
Soccer Fields
300'x100' (1) 200'x100' (2)
$1.5,000.00
5/1/2013
Benches, Picnic Tables
6
$9600.00
5/1/2013
Landscaping
30 Trees, 100 Shrubs, 250 Perennials
$12,800.00
5/1/2013
Total
$464,600.00
Si11water
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendent
Date: March 22, 2012
Re: Informational Items
Teddy Bear Park and Washington Square Programs
Attached are the list of events currently scheduled for the 2012 summer season in Teddy Bear
Park and Washington Square. The events have been planned by Amy Gag and Jennifer Ryan.
Amy is training Jennifer who will be the new coordinator for the programs. This year's
programs in Teddy Bear Park will run between May 15th and August 29th. Events in Washington
Square will run weekly between May 24th and August 30th. All costs for the events are being
paid for by the Stillwater Park Foundation.
Teddy Bear Park Summer Performances - 2012
Park Board - March 2012
May:
Tuesday, 15th
Thursday, 17th
Friday, 18th
Tuesday, 22nd
Wednesday, 23rd
Friday, 25th
Tuesday, 29th
Thursday, 31St
June:
Monday, 4th
Wednesday, 6th
Friday, 8th
Monday, 11th
Tuesday, 12th
Thursday, 14th
Saturday, 16th
Wednesday, 20th
Thursday, 21St
Saturday, 23rd
Monday, 25th
Tuesday, 26th
Friday, 29th
10:00 am
6:30 pm
10:00 am
10:00 am
9:30 am
10:00 am
10:00 am
6:30 pm
6:30 pm
9:30 am
9:30 am
6:30 pm
6:30 pm
10:00 am
10:00 am
9:30 am
10:00 am
10:00 am
6:30 pm
10:00 am
6:30 pm
Woodland Puppets
Valley Dance and Fitness Performance
Crafts and story time with Jennifer Ryan
Music Together in the Valley
Kindermusik with Peggy Doekson
Crafts and story time with Jennifer Ryan
Wonderweavers — storytelling
Belle Ballet Studio
RADZoo: Reptiles, Amphibians and
Discovery Zoo
Kindermusik with Peggy Doekson
Crafts and story time with Jennifer Ryan
Music Together in the Valley
Bob and the Beachcombers
The Edge: Martial Arts and Fitness
Belle Ballet Studio
Kindermusik with Peggy Doekson
Airplane Annie
Ms Catherine and friends
Magic Jeff
The Edge: Martial Arts and Fitness
Valley Dance and Fitness Dance Class
July:
Tuesday, 3rd
Friday, 6th
Wednesday, 11th
Thursday, 12th
Thursday, 12th
Monday, 16th
Wednesday, 18th
Friday, 20th
Monday, 23rd
Friday, 27th
Saturday, 28th
Monday, 30th
August:
Wednesday, 1st
Thursday, 2nd
Tuesday, 7th
Thursday, 9th
Friday, 10th
Monday, 13th
Wednesday, 15th
Thursday, 16th
Tuesday, 21st
Thursday, 23rd
Friday, 24th
Saturday, 25th
Monday, 27th
Tuesday, 28th
Wednesday, 29th
10:00 am
10:00 am
9:30 pm
9:30 am
10:00 am
10:00 am
9:30 am
10:00 am
6:30 pm
10:00 am
10:00 am
10:00 am
9:30 am
10:00 am
10:00 am
6:30 pm
10:00 am
6:30 pm
9:30 am
10:00 am
10:00 am
6:30 pm
10:00 am
10:00 am
10:00 am
6:30 pm
9:30 am
Belle Ballet Studio
Music Together in the Valley
Kindermusik with Peggy Doekson
Early Childhood July Jubilee
Wiggle, Jiggle and Jam
The Edge Martial Arts and Fitness
Kindermusik with Peggy Doekson
Story time and crafts with Jennifer Ryan
The Brazillians
Story time and crafts with Jennifer Ryan
Valley Dance and Fitness Cheer Class
The Edge Martial Arts and Fitness
Kindermusik with Peggy Doekson
Rusty's Rocking Jamboree
Creature Encounter
The Edge Martial Arts and Fitness
Story time and crafts with Jennifer Ryan
Valley Dance and Fitness Dance Class
Kindermusik with Peggy Doekson
Dazzeling Dave
The Edge Martial Arts and Fitness
Brodini's Family Comedy Magic
Story time and crafts with Jennifer Ryan
Valley Dance and Fitness Dance Class
Belle Ballet Studio
Music Together in the Valley
Kindermusik with Peggy Doekson
Washington Square Summer Performances - 2012
Park Board - March 2012
May :
Thursday, 24th 6:30 pm
June:
Tuesday, 5th
Friday, 15th
Monday, 18th
Thursday, 28th
9:30 am
10:00 am
6:30 pm
6:30 pm
July:
Monday, 2nd 10:00 am
Monday, 9th 6:30 pm
Saturday, 21st 10:00 am
Tuesday, 24th 10:00 am
Tuesday, 31st 10:00 am
August:
Wednesday, 8th
Tuesday, 14th
Monday, 20th
Thursday, 30th
6:30 pm
10:00 am
10:00 am
6:30 pm
Brodini Family Comedy
Kindermusik
Mad Science
Creature Encounter
Rusty's Rockin' Jamboree
Dazzeling Dave
Wonderweavers
Catherine and Friends
Airplane Annie
Woodland Puppets
Wiggle, Jiggle and Jam
Bob and the Beachcombers
Merlajean's Puppets
Magic Jeff