HomeMy WebLinkAbout2012-03-20 CC Packet6ateir
7NE tiRiMiEA CE Of NIMNEEN to
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
March 20, 2012
REGULAR MEETING
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1. Possible approval of March 6, 2012 regular and recessed meeting minutes.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
7:00 P.M.
2. Possible approval of recommendations for General Obligation Capital Outlay and refunding Bonds,
Series 2012A - Dave McGillivray, Springsted, Inc. (Resolution - Roll Call) (ADDITIONAL
INFORMATION)
3. St. Croix River Crossing Project Update — MnDOT Todd Clarkowski
4. Possible approval of Stillwater Criterium Bike Race Contract (Resolution — Roll Call) — Lee Stylos
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
STAFF REPORTS
5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Dev. Director
9. Public Wks Dir /City Engr. 10. Finance Dir. 11. City Attorney 12. City Administrator
CONSENT AGENDA (ROLL CALL)"
13. Resolution 2012 -039, directing payment of bills
14. Resolution 2012 -040, approval of temporary permit to construct Shoddy Mill project
15. Resolution 2012 -041, approval of License to Use Real Property for annual household hazardous waste
collection at Lily Lake Arena May 19th
16. Possible approval of temporary liquor license for Stillwater Public Library Foundation
17. Resolution 2012 -042, accepting work and ordering final payment for Sewer Interceptor Project
(Project 2010 -08)
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
18. This is the date and time for a public hearing to consider the Millbrook 6th Addition Final Plan and Final
PUD Site Plan, postponed from March 6, 2012 meeting. (Resolution — Roll Call)
19. This is the date and time for a public hearing to consider making application for an Outdoor Recreation
Grant Program to develop Millbrook Park located in Stillwater, Minnesota. Notice was published in the
Stillwater Gazette on March 9, 2012 (Resolution — Roll Call)
20. Case No. 2011 -04. This is the date and time for a public hearing to consider a request from City of
Stillwater for amendment to the City of Stillwater 2030 Comprehensive Plan, specifically to the City's
Transportation Plan (addressing changes to Metropolitan Highways and Transit Routes & Facilities), and
the City's Park Plan (by adding the Middle St. Croix Valley Regional Trail Search Corridor) as required by
the release of a Metropolitan Council System. Notice was published in the Stillwater Gazette on March 9,
2012. (Resolution — Roll Call)
21. This is the date and time for public hearing to consider the 3rd Street South street improvements. Notices
were mailed to affected property owners and published in the Stillwater Gazette on March 2 and March 9,
2012. (Resolution — Roll Call)
UNFINISHED BUSINESS
22. Possible approval of second reading of Ordinance 1044, amending Chapter 43, Liquor, an ordinance
relating to the Sale of Intoxicating Liquor in the City of Stillwater (Ordinance - Roll Call)
23. Discussion and decision on proceeding with the design for a possible expansion to the armory gymnasium
24. Possible approval of plans & specifications for the 2012 Street Improvement Project (Resolution — Roll
Call)
25. Possible approval of release of funds for Lowell Park improvements
26. Possible adoption of resolution regarding moratorium on festival replacing Lumberjack Days (Resolution —
Roll Call) (AVAILABLE TUESDAY)
1►1 WAW1- 1iI.30*R
27. Possible adoption of resolution relating to the St. Croix River Bridge Crossing (Resolution — Roll Call)
28. Possible approval of CLG Grant applications and Minnesota Historical and Cultural Grant applications
(Resolution -Roll Call)
29. Possible authorization to prepare study to consider the designation of Historic Preservation District
(Resolution -Roll Call)
30. Possible approval of first reading of Ordinance 1045, an Ordinance amending the Stillwater Code,
Chapter 21, General Provisions, Section 21 Subd, 11 Entitled "Election Wards" (First Reading -
Roll Call) (ADDITIONAL INFORMATION)
31. Possible approval of Tim Press reappointment to Joint Cable Commission (Resolution — Roll Call)
32. Possible approval to accept bid to upgrade City's Outdoor Warning Sirens
33. Possible approval of new tobacco license located at 1754 Market Drive — Ryo Tobacco Company,
George Kabalan applicant (Resolution — Roll Call)
34. Strategic planning — Councilmember Menikheim
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
35. Yellow Ribbon update
STAFF REPORTS (CONTINUED)
ADJOURNMENT
* * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There
will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed
from the consent agenda and considered separately.
• • ' •i
$6,415,000*
CITY OF STILLWATER, MINNESOTA
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101 -2887
Tel: 651 - 223 -3000
Fax: 651 - 223 -3002
Email: advisors @springsted.com
www.springsted.com
GENERAL OBLIGATION CAPITAL OUTLAY AND REFUNDING BONDS, SERIES 2012A
(BOOK ENTRY ONLY)
AWARD: ROBERT W. BAIRD & COMPANY, INCORPORATED
AND SYNDICATE
SALE: March 20, 2012 Moody's Rating: Aa2
Bidder
Interest Net Interest True Interest
Rates Price Cost Rate
ROBERT W. BAIRD & COMPANY,
2.00%
2013 -2020 $6,506,648.15 $850,830.60 1.9882%
INCORPORATED
2.25%
2021 -2022
C.L. KING & ASSOCIATES
2.35%
2023
SAMCO CAPITAL MARKETS, INC.
2.45%
2024
LOOP CAPITAL MARKETS, LLC
2.55%
2025
EDWARD D. JONES & COMPANY
2.65%
2026
CRONIN & COMPANY, INC.
KILDARE CAPITAL
CREWS & ASSOCIATES
DAVENPORT & COMPANY LLC
WEDBUSH MORGAN SECURITIES
DOUGHERTY & COMPANY LLC
ISAAK BOND INVESTMENTS INC.
COUNTRY CLUB BANK
ADVISORS ASSET MANAGEMENT
ROSS, SINCLAIRE & ASSOCIATES
CASTLEOAK SECURITIES, L.P.
MORGAN KEEGAN & COMPANY, INC. 1.00%
1.50%
2.00%
2.25%
2.50%
2.625%
2.75%
PIPER JAFFRAY & CO. 2.00%
3.00%
2.375%
2.50%
2.625%
2013 $6,508,505.20 $858,462.51 2.0024%
2014 -2015
2016 -2019
2020 -2022
2023 -2024
2025
2026
2013 -2015 $6,681,294.65 $885,089.72 2.0400%
2016 -2022
2023 -2024
2025
2026
(Continued)
Public Sector Advisors
2.50% 2021 -2023
3.00% 2024 -2026
(Continued)
Interest
Net Interest
True Interest
Bidder
Rates
Price
Cost
Rate
RAYMOND JAMES & ASSOCIATES, INC.
2.00%
2013 -2021
$6,463,139.15
$873,883.77
2.0527%
2.125%
2022
2.25%
2023
2.375%
2024
2.50%
2025
2.625%
2026
VINING- SPARKS IBG,
2.00%
2013 -2020
$6,515,134.50
$883,207.17
2.0576%
LIMITED PARTNERSHIP
2.10%
2021
2.30%
2022
2.45%
2023
2.55%
2024
3.00%
2025 -2026
LIMB BANK, N.A.
0.45%
2013
$6,360,512.60
$883,918.65
2.0819%
0.60%
2014
0.75%
2015
1.00%
2016
1.20%
2017
1.45%
2018
1.70%
2019
1.85%
2020
2.00%
2021
2.20%
2022
2.35%
2023
2.55%
2024
2.75%
2025
3.00%
2026
BMO CAPITAL MARKETS GKST INC.
2.00%
2013 -2020
$6,518,477.30
$938,870.62
2:1834%
2.125%
2021
3.00%
2022 -2026
FTN FINANCIAL CAPITAL MARKETS
2.00%
2013 -2020
$6,479,027.35
$955,768.48
2.2337%
2.50% 2021 -2023
3.00% 2024 -2026
(Continued)
REOFFERING SCHEDULE OF THE PURCHASER
Rate
Year
Yield
2.00%
2013
0.30%
2.00%
2014
0.45%
2.00%
2015
0.65%
2.00%
2016
0.85%
2.00%
2017
1.05%
2.00%
2018
1.40%
2.00%
2019
1.65%
2.00%
2020
1.85%
2.25%
2021
2.05%
2.25%
2022
2.20%
2.35%
2023
Par
2.45%
2024
Par
2.55%
2025
Par
2.65%
2026
Par
BBI: 3.95%
Average Maturity: 6.575 Years
* Subsequent to bid opening, the issue size decreased from $6,415, 000 to $6,355, 000.
I • Mmil M k I'
LICENSED IN MINNESOTA AND WISCONSIN
THE GRAND GARAGE OFFICE BUILDING
324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082
TELEPHONE: (651)439 -9464 • FAH: (651)439 -5641
www.MAGNusoNLAwFiRm.com
DAvm T. MAGNUSON
DTMAGNUSON@MAGNUSONLAwFam.com
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson, City Attorney
DATE: March 20, 2012
JOHN D. MAGNUSON
JDMAGNUSONGMAGNUSONLAWFiRm.COM
RE: Old Right of Way of Neal Avenue and McDonald's Corporation
Several months ago the City Council approved the plat needed to accommodate construction of a
new McDonald's restaurant on the corner of Orleans Street and County Road 5. As part of that
process it was discovered that an old plat of Neal Avenue was actually excess right of way since
the road was eventually located in a spot different from what was originally planned.
As part of the approval process the City vacated what they anticipated as excess right of way and
allowed the property to accrue to McDonald's Corporation, the adjacent owner.
During title review it was discovered that the right of way of Neal Avenue had never been
dedicated. That it had been obtained by the City as a conveyance of tax delinquent property to be
used exclusively for street right of way. Accordingly, since the property is no longer used for
right of way the law authorizes the City to request a conveyance of this parcel directly to the City
for its appraised value for any legitimate public purpose. I have talked to representatives of
Washington County who are in accord with and would accommodate a City request under these
circumstances. It is therefore requested that the City consider adoption of the attached Resolution
authorizing the City to acquire this property for resale to McDonalds.
Respectfully submitted,
David T. Ma son
Stillwater Ci ttomey
DTM /amo
A RESOLUTION REQUESTING CONVEYANCE OF FORFEITED
LANDS PREVIOUSLY CONVEYED TO THE CITY PURSUANT TO
MINN. STAT. §282.01 SUBD.1.
WHEREAS, on the second day of October 1987, the City of Stillwater obtained a deed
over property once considered to be the right of way of Neal Avenue south of Orleans Street for
use exclusively as a street right of way; and,
WHEREAS, this parcel is no longer needed for the right of way of Neal Avenue since
Neal Avenue was located in a slightly different alignment than anticipated; and,
Whereas, Minn. Stat. §281 allows the City under these circumstances to request the
County Board to sell a property to the City for its appraised value; and,
WHEREAS, representatives of McDonald's Corporation have given assurances to the
City that they would pay the City for the costs associated with the acquisition of this parcel and
that they would accept reconveyance of the property for redevelopment purposes.
NOW, THEREFORE, be it resolved as follows:
1.) That the City of Stillwater hereby requests Washington County to sell and convey
the property attached in Exhibit A to the City in order that it be made available to
a private owner for redevelopment purposes which the City considers to be a
lawful public purpose.
2.) That the proper -city staff be authorized to arrange for and complete this
transaction.
3.) That the Mayor and Clerk are hereby authorized to execute any conveyances and
reconveyances of this property in furtherance of this purpose.
Enacted by the City Council this 20th day of March, 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Acting City Cierk
CONVEYANCE OF FORFEITED LANDS
(Issued pursuant to Minnesota Statutes, Section 282.01, Subdivision 1)
THIS INDENTURE, made this 2nd day of October ,1987, between the
State of Minnesota, as party of the first part, and The City of Stillwater,
-a Governmental Subdivision , as ply of the second part, WITNESSETH:
WHEREAS, the land hereinafter described was duly forfeited to the State of Minnesota for the nonpay-
ment of taxes, and,
WHEREAS, pursuant to Minnesota Statutes Section 282,01, Subdivision 1, the party of the second
part has applied to the Commissioner of Revenue for the conveyance of lands hereinafter described to be
used by it exclusively for street right -of -way
and,
WHEREAS, the Board of County Commissioners of the County of
State of Minnesota, has recommended to the Commissioner of Revenue by resolution
day of ,19_ , that such conveyance be made,
adopted on the
NOW, THEREFORE; The State of Minnesota, pursuant to said laws and in consideration of the . prem-
ises, does hereby grant, bargain, sell and convey unto the party of the second part, forever, all the tracts
.or parcels of land lying and being in the County of - Washington , State of Minnesota, .
described as. follows, to -wit: 9032 -2613 1.205A PART OF SW 1/4 323020
COM AT NW COR OF SD SW 1/4 THIN S89DEG28'29" E BEARIW ORIENTED TO WASH 00 COORDINATE SYSTEM AIM N .
LRE OF SD SW 1/4 1075.07FT To SELY R/W LINE OF STn WATER BLVD N (CSAH 5) & PT OF BEG THIN O0'NT' N89DEM'29"
E ALONG SD N LINE 583.53FT THN SODEG58' 10" E PAR WITH E LIM OF SD SW 1/4 40. o wr THN N89DEG28' 29 "W 43OFT
THIN SODEG58'10" E238.68Fr THIN SLY Aim TANG CURVE MgCAVE TD W HAVING CIR = OF 2IMG23108" & RADIUS OF
666.62Fr DIST OF 248.82FT THIN N69DEG35'02" W MLW RADIUS Lim OF SD CURVE 6OFT THIN NLY ALONG CURVE OONCAVE
TO W HAVING C1R ANG OF 21DBG23108" & RADIUS OF 606.62FT DIST OF 226.42FT CHORD OF SD CURVE BEARS N09DEG43'
24" E THIN NODEG581 10" W TANG To SD CURVE 240.25FT THN N89I=28'29" W 119.84Fr To SD SELY R/W LINE THN
N32DEG49'23" E 47.32Fr TO Pr OF BEG
SW TO EASE,
TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances there-
unto belonging or in anywise appertaining, to the said party of the second part so long as it shall con-
tinue to use said land for the purpose aforesaid, and upon condition that if such use shall cease said
land shall revert to the party of the first part as provided by law.'#t>Khsaleac
conveyance.
IN TESTIMONY WHEREOF, the State of Minnesota, party of the first part, has caused this deed to
be executed in its name in the City of St. Paul, Ramsey County, Minnesota, the day and year first above
written.
In. presence of:
t_-
STATE OF MINNESOT )
) ss.
County of Ramsey )
STATE OF MINNESOTA
T. J. TRIPLETT
Com er of Revenue
B
MINNESOTA CONSERVATION FLJND
WASHINGTON C(:1LJN"ry
$5+00 00 IE'E'E�:
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On this 2nd day of OctobQ 19_82 , Tefore me personally.
appeared DENNIS J. ERNO, Assistant , Commissioner of Revenue of
the State of Minnesota, to me known to be the person who executed the foregoing
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DEVELOPMENT AGREEMENT
BY AND BETWEEN
THE CITY OF STILLWATER
AND
U.S. HOME CORPORATION
FOR
MILLBROOK 6TH ADDITION
Pursuant to the Master Development Agreement Dated March 13, 2007
ADDENDUM FOR
MILLBROOK 6TH ADDITION
TO
DEVELOPMENT AGREEMENT FOR MILLBROOK
Originally Dated March 13, 2007
This Agreement made this day of March, 2012 between the City of Stillwater, a
political subdivision of the State of Minnesota ( "City") and U.S. Home Corporation, a Delaware
corporation ( "U.S. Homes ") (the "Developer ").
1.
INTRODUCTION. On March 13, 2007, U.S. Homes and the City executed a Master
Development Agreement ( "Master Development Agreement ") for the development of
Millbrook, a residential community. The purpose of this Addendum is to facilitate the
build -out of Millbrook 6th Addition, and the installation of public improvements needed
to serve this phase of the development. In general, the 6th Addition will include 10
Single Family Homes, zoned Cottage Residential and Townhouse Units. A map of the
6th addition is attached as Exhibit A, pages 1, 2 and 3.
2. SAVING. The Master Development Agreement will remain in force and effect except as
expressly modified in this Addendum and for the purposes of this Addendum is restated
as if set forth verbatim.
3. DEVELOPER IMPROVEMENTS. The City is willing to allow the Developer to
connect to the Public Improvements installed for Phase I as described in Section 4 of the
Master Development Agreement, and install the Developer Improvements necessary to
provide the full range of municipal services to the 6th Addition. The public
improvements and estimated of costs are attached as Exhibit B.
4. CONSULTANT FEES AND CHARGES. The Developers will pay to the City, within
thirty (30) days of being invoiced, as reimbursement for consultant fees incurred by the
City in behalf of or at the request of the Developers, including the costs of engineering,
legal and testing services, oversight and inspection of grading, erosion control, wetland
restoration and any other development related improvement as well as reasonable
expenses associated with inspection and supervision of construction and reinspection for
one (1) year beyond the acceptance of the completed work.
5. SECURITY FOR COST OF DEVELOPER IMPROVEMENTS. Developer must,
prior to beginning work on any Improvements, provide the City with cash, letter of credit
or other surety, with the form of any non —cash surety to be satisfactory to the City
Attorney in the sum of $501,830.94 ($
). The surety must be a guaranty to the City that the Developer Improvements will be
timely completed to the City's satisfaction. The cash, letter of credit or other surety must
be maintained continuously by the Developer until the Developer Improvements are
completed to the City's satisfaction. The cash, letter of credit or other surety for
Developer's Improvements may be released upon certification of the City Engineer that
items are satisfactorily completed pursuant to this Agreement. Periodically, as payments
are made by the Developer for the completion of the Developer Improvements,
Developer may request of the City that the surety be reduced for the work which has been
fully completed and for which payment has been made.
A Letter of Credit or other surety must permit the City to draw upon it for the full face
amount of the cost of curing any default of the Developers upon ten (10) days written
notice to the Developers of its opportunity to cure, with respect to performance items, and
seventy —two (72) hours written notice with respect to erosion control compliance.
6. CONDITIONS OF APPROVAL. The conditions of approval for the final plat of the
property, as set forth in Resolution No. 2007 -92 enacted by the City Council on August
15, 2006, must be satisfied for the property as well as any applicable conditions imposed
on the preliminary plat and Planned Unit Development permit set forth in City Resolution
No. 2007 -93 and Resolution No. 2007 -94 enacted by the City on April 17, 2007, and
conditions of approval enacted by the Stillwater Plannin� Commission with regard to the
final plat and final Planned Unit Development for the 6t addition on February 13, 2012,
and conditions of approval enacted for the 6th Addition by Resolution No. , enacted
by the City Council on March , 2012.
7. MARKERS. Developer must install markers locating and identifying all natural, open
space and parkland areas at each and every property corner where ever adjoining private
lots meet these areas, to the criteria set forth by the City Engineer.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this
day of , 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, Clerk
-2-
DEVELOPER:
U.S. HOME CORPORATION,
a Delaware corporation
By
Its:
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
On this day of , 2012, before me, a Notary Public within and for said
County, appeared Ken Harycki, and Diane Ward, to me personally known who, being duly
sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and
that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a
Minnesota Municipal corporation.
Notary Public
STATE OF MINNESOTA )
) ss
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this
by the
agent for U.S. Home Corporation, a Delaware corporation, the Developer.
This Instrument Drafted By:
David T. Magnuson ( #66400)
Magnuson Law Firm
324 Main Street South, Suite #260
CfMAxiatar X/l-T-J SSl1R7
651-439-9464 - main
651 -439 -5641 - fax
-3-
Notary Public
day of March, 2012,
duly authorized
C
EXHIBIT B
DEVELOPERS IMPROVEMENTS AND ESTIMATE OF COSTS
ITEM DESCIPTION
PRICE
Site Grading
$
Sanitary Sewer
$63,494.75
Watermain
$46,865.00
Storm Sewer
$44,364.75
Streets
$145,044.50
Infiltrate Basin
$
Bituminous Trail
$25,302.00
Concrete Walk
$76,393.75
GRAND TOTAL $ 401,464.75
x 125%
$ 501830.94
ASSESSMENT PERIOD:
PRELIMINARY
5 YEARS
{ --
3RD ST RECONSTRUCTION RUCTION PROECT
J
INTEREST RATE: 4% _
I _ _PROJECT 2012 -04, L.I. 394
�-
-
GEO
NAME
OWNER ADDRESS
CITY
STATE
ZIP
TOTAL ASMT
PROPERTY ADDRESS
3303020110044
WESTWARD DEVELOPMENT LLC
2435 NORTH SHORE DR
WAYZATA
MN
55391
$458.50
821
3RD
ST
S
3303020110045
CORBETT PATRICK J & ANGELINA
813 3RD ST S
STILLWATER
MN
55082
$917.00
813
3RD
ST
S
3303020110046
WILLETT BENJAMIN M & GUDRUN A
811 3RD ST S
STILLWATER
MN
55082
$917.00
811
3RD
ST
S
3303020110047
HONSVALL -BERG JOANNE J
807 3RD ST S
STILLWATER
MN
55082
$917.00
807
3RD
ST
S
3303020110048
CANNING MICHAEL J & OLGA MICHTCHENKC
805 3RD ST S
STILLWATER
MN
55082
$917.00
805
3RD
ST
ISI
3303020110049
CRAN KELVIN
801 3RD ST S
STILLWATER
MN
550821
$917.00
801
3RD
ST
S
3303020110050
O'CONNELL KIMBERLY
1168144TH ST N
LAKE ELMO
MN
55042
$917.00
719
3RD
ST
S
3303020110051
FEELY MARK S & NANCY E
715 3RD ST S
STILLWATER
MN
55082
$917.00
715
3RD
ST
S
3303020110052
NELSON JACQUELINE A
6628 BRITTANY RD
EDINA
MN
55435
$458.50
703
3RD
ST
S
3303020110099
HINZ LINDA C
293 150TH AVE
HOULTON
WI
54082
$458.50
1021
3RD
ST
S
3303020110100
LAMERS ALEXANDER S
1013 3RD ST S
STILLWATER
MN
550821
$917.00
1013
3RD
ST ISI
3303020110101
JANSEN GILBERT A & NANCY L
1009 3RD ST S
STILLWATER
MN
55082
$917.00
1009
3RD
ST
S
3303020110102
HAMMOND ALLEN & ELIZABETH
2383 81ST AVE
OSCEOLA
WI
54020
$917.00
1007
3RD
ST
S
3303020110103
NYBERG CLARK R & ADAM R
PO BOX 243
STILLWATER
MN
55082
$917.00
1003
3RD
ST
S
3303020110104
NYBERG CLARK R & ADAM R
PO BOX 243
STILLWATER
MN
55082
$917.00
1001
3RD
ST
S
3303020110105
PETERSON KIRK S & MARLENE J
919 3RD ST S
STILLWATER
MN 155082
$917.00919
13RD
ST ISI
3303020110106
COREY JAMES M & DIANE E ATTN: SHELDON
10996 ASHLEY LN
WOODBURY
MN
55129
$917.00
913
3RD
ST
S
3303020110107
FLATTUM RODNEY E & MARGARET
907 3RD ST S
STILLWATER
MN
55082
$917.00
907
3RD
ST
S
3303020110108
IVERSON RICHARD JAE & SHIRLEY B
905 3RD ST S
STILLWATER
MN
55082
$917.00
905
3RD
ST
S
3303020110109
WEYER MARK J & CYNTHIA M WEYER
901 3RD ST S
STILLWATER
MN
550821
$458.50
901
3RD
ST
S
3303020140046
ROBISON WENDALL C & RUTH M
510 S 46TH ST
LINCOLN
NE
68510
$458.50
110 IMARSH
ST IE
3303020140047
DOMINGUEZ JOSE D & JESSICA R
1221 3RD ST S
STILLWATER
MN
55082
$917.00
1221
3RD
ST
S
3303020140048
LINCOLN NANCY C
1215 3RD ST S
STILLWATER
MN
55082
$917.00
1215
3RD
ST
S
3303020140049
KRAKOWSKI MOLLY M & JERALD A
1209 3RD ST S
STILLWATER
MN
55082
$917.00
1209
3RD
ST
S
3303020140050
STOW RONALD E & SUSAN C
103 BURLINGTON ST E
STILLWATER
MN
55082
$458.50
103
BURLINGTON
ST
E
3303020140051
QUINN WILLIAM B & PAMELA J
1115 3RD ST S
STILLWATER
MN
55082
$458.50
1115
3RD
ST
S
3303020140052
BROWN MARK W & SANDRA J
1103 3RD ST S
STILLWATER
MN
55082
$458.50
1103
3RD
ST
S
3303020140107
LOMEN MARK
1305 3RD ST S
STILLWATER
MN
55082
$917.00
1305
3RD
ST
S
3303020140108
REAMER DAVID G & MARIA T W
1303 3RD ST S
STILLWATER
MN
155082
$458.50
1303
3RD
ST
S
3303020140109
EMOND ELEANOR
1323 3RD ST S
STILLWATER
MN
55082
3303020140110
AMES MARY E
1309 3RD ST S
STILLWATER
MN
55082
$917.00
1309
3RD
ST
IS
3303020140123
BERRY DONALD A
1345 3RD ST S
STILLWATER
MN
55082
$458.50
1345
3RD
ST
S
3303020140124
REGAN KEVIN M & BOBETTE C
1333 3RD ST S
STILLWATER
MN
55082
3303020140125
REGAN KEVIN M & BOBETTE C
1333 3RD STS
ISTILLWATER
IMN
1 55082
$917.00
1333
3RD
ST
S
3303020140126
EMOND ELEANOR
1323 3RD STS
ISTILLWATER
IMN
155082
$917.00
1323
3RD
ST
S
Page 1 of 1 3/20/2012
AUTHORIZING THE CITY OF STILLWATER TO MAKE APPLICATION FOR
A MINNESOTA DNR OUTDOOR RECREATION GRANT FOR THE
DEVELOPMENT OF MILLBROOK PARK
BE IT RESOLVED that City of Stillwater act as legal sponsor for the project contained
in the Outdoor Recreation, Regional Park and/or Park Legacy Application to be
submitted on March 30, 2012 and that Shawn Sanders, Cites ig'neer is hereby
authorized to apply to the Department of Natural Resources for funding of this project on
behalf of City of Stillwater.
BE IT FURTHER RESOLVED that City of Stillwater has the legal authority to apply for
financial assistance, and financial capability to meet the match requirement and ensure
adequate construction, operation, maintenance and replacement of the proposed project
for its design life.
BE IT FURTHER RESOLVED that City of Stillwater has not incurred any development
costs described on Item 5b and has not entered into a written purchase agreement to
acquire the property described on Item 5a.
BE IT FURTHER RESOLVED that upon approval of its application by the state,
City of Stillwater may enter into an agreement with the State of Minnesota for the above -
referenced project, and that City of Stillwater certifies that it will comply with all
applicable laws and regulations as stated in the grant agreement including dedicating the
park property for outdoor recreation uses into perpetuity.
NOW, THEREFORE BE IT RESOLVED that Shawn Sanders, City Engineer is hereby
authorized to execute such agreements as are necessary to implement the project on
behalf of the applicant.
Adopted by the City Council this 20th day of March, 2011.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
AUTHORIZING THE CITY TO MAKE APPLICATION FOR TWO CERTIFIED
LOCAL GOVERNMENT GRANTS AND TWO MINNESOTA HISTORICAL AND
CULTURAL GRANTS TO THE MINNESOTA HISTORICAL SOCIETY
BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the
City to make application for the following grants to study the possibility of
designating the NE section of the Churchill, Nelson, Slaughter Addition
neighborhood a local designation district:
1. A Certified Local Government grant through the Minnesota Historical
Society in the amount of $16,000.00.
2. A Minnesota Historical and Cultural Grant through the Minnesota
Historical Society in the amount of $4,600.00.
BE IT RESOLVED, that the grant will provide $12,050.00 in local match for the
local designation district grant requests ($3,000.00 cash, $8,450 In -kind; and
$550.00 donated time).
BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the
City to make application for the following grants to develop Historic Downtown
area podcasts:
1. A Certified Local Government grant through the Minnesota Historical
Society in the amount of $7,000.00.
2. A Minnesota Historical and Cultural Grant through the Minnesota
Historical Society in the amount of $6,750.00.
BE IT RESOLVED, that the grant will provide $6,550.00 in local match for the
podcast grant requests ($3,000.00 cash, $3,100 In -kind; and $450.00 donated
time).
Adopted by the City Council this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
RESOLUTION 2012 -039
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $444,367.23 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012 -039
Ace Hardware
Supplies
256.24
Action Rental, Inc.
Concrete Blades
114.36
ADC Systems, Inc.
Repair Dent in 2009 Chev Tahoe
75.00
Alex Air Apparatus, Inc.
New Carb for Rescue Pump
286.76
Amano McGann, Inc.
Equipment Repair Supplies
331.31
Ancom Communication, Inc.
Minor Equipment
471.85
Anderson, Thomas
Refund Parking Ramp Card Deposit
25.00
Aramark Uniform Services, Inc
Uniforms,Mats, & Supplies
1,252.48
Armor Security Inc.
Monitoring Service 4/1- 06/30/12
89.78
Aspen Mills
Uniforms
187.71
AT &T
Telephone
118.60
Ballis,Tom
Reimburse for Supplies
76.24
Bauer Built
All Trac Utiltiy Tires for Back Hoe
2,134.97
Brady, Doug
Reimburse for mileage to Athletica /back
48.29
Burschville Construction Inc.
Sewer Interceptor Rehabilitation Final Pymnt
10,845.27
Carquest Auto Parts
Equipment Repair Supplies
688.96
CATCO Parts and Service
Equipment Repair Supplies
88.23
CDW Government, Inc.
HP Laserjet Printer with Envelope Feeder
1,455.44
Century College
Training & Education
375.00
Chemsearch
Weed Control & Supplies
3,161.58
ChloeNoel Skate & Sportswear
Clothing for Resale
39.90
Comcast
Telephone
208.20
Fastenal Company
Journeyman Cutting Torch
714.70
Fred's Tire Company
Tire Repair Skid Loader & Tire Replacement
243.89
Fury Dodge Chrysler
Repair 2009 Dodge Charger
482.67
Galls, an Aramark Company
Tru Spec Pants & Gear Bag
164.97
Gannaway, John
Reimburse for Work Boots
127.50
Gartner Restaurant Holdings LLC
Concession Supplies January & February 2012
4,266.79
Gopher Bearing
Equipment Repair Supplies
72.15
Gopher State One Call, Inc.
Billable Tickets
84.10
Grainger
Drum, sorbent Lily Lake
320.89
Harrison, Sharon
Reimburse for Lunch - Interview Panel Acct.
28.03
HD Supply Waterworks, Ltd.
Lily Lake Arena Improvements
11,616.29
Heritage Embroidery & Design
Personalizations on 3 Black Jackets for Resale
94.58
Hosek,Tom
Refund Parking Ramp Card Deposit
5.00
1 T L Patch Co., Inc.
Stillwater Police Shoulder Emblems
150.64
IAFC
Membership Dues
254.00
ISD 832 Mahtomedi HS
Gate Split Girls Hockey 2011 -2012
1,753.00
KFD Training & Consultation LLC
Training & Education
660.00
L & D Sign Inc.
Repair sign
24.32
L.T.G.Power
Shaft, socket, Echo Saw Bar, Cover Guard
248.72
Lake Country Door, LLC
Replace springs on fire door at public works
1,238.75
LMCIT
1st Installment Municipality CIVIC 33852
114,051.50
Mac Queen Equipment Inc.
Ay Wtr Pump 2 Speed
819.87
EXHIBIT "A" TO RESOLUTION #2012 -039
Page 2
Marshall Electric Company
Hooked up New Air Compressor
415.00
McBroom, Jacob
Refund Parking Ramp Card Deposit
5.00
Menards
Supplies
1,751.78
Metropolitan Council
Wastewater Charge April 2012
118,817.34
Michael Campbell dba The Conach Group
February 2012 Legislative Consulting Service
1,500.00
Minichillo, Richard
Refund Parking Ramp Card Deposit
5.00
Minnesota Revenue (C)
Reimburse for Overpayment Refund
55.19
Minnesota Shredding, LLC
Purge Shredding 2 bins
96.00
MN Fire Srv. Cert. Board
Recertification for Expiring Certifications
340.00
MN Pollution Control Agency
Stillwater Stage 3 Floodwater
250.00
MN State Fire Department Assoc
2012 Membership Dues
360.00
New England Sports Sales, Inc.
Grinding Wheels for Skate Sharpener
556.49
North American Salt Co.
Salt /Sand
27,744.09
Nyenhuis, Jody
Refund Parking Ramp Card Deposit
25.00
Oberaigner Steve
AHIMT Uniform Items
92.00
Office Depot
Office Supplies
182.35
OnSite Sanitation
Unit Rentals
472.38
Oxygen Service Company, Inc.
Medical Oxygen
126.92
Performance Plus LLC
Mask Fit
125.00
Pioneer Press
Advertisement for Employment
719.56
Pogge, Michel
Reimburse for Go Daddy Website for HPC
58.26
Press Publications
Publication for Employment
74.00
Professional Skater Association
2012 Boston Conference Registration
475.00
Professional Wireless Communications
Equipment Repair Charges
329.83
Section 4AA Girls Hockey Games
Gate Split Stillwater Girls Sec 4AA
869.00
State Treasurer
Forfeiture Money DC File 82 CV 114435
983.90
Stillwater Area High School
Gate split 2011 -2012 SW HS Hockey
6,660.00
Stillwater Lions Club
Two Quarterly Dues
220.00
Stillwater Motor Company
Repair 2009 Dodge Charger
527.28
Strategic Insights, Inc.
License Renewal Plan -It Capital Planning
721.41
Streicher's
Equipment Repair Supplies
265.02
Sun Newspapers
Publications
331.93
SW /WC Service Cooperatives
Retiree Health Insurance & Cobra
53,436.56
Sykes, Kyle A
Reimburse for Supplies for M16 Rifles
161.90
Toll Gas & Welding Supply
Maintenance Agreement
9.83
Trans Union LLC
Basic Service
5.00
Tri State Bobcat, Inc.
Parts for Snowblower
37.51
Turnblad, Bill
Reimburse for Video Conf Planning Comm
30.00
Uniforms Unlimited, Inc
Supplies
994.75
Unique Paving Materials, Inc.
Asphalt
138.94
United Refrigeration, Inc.
Reclaim & Recovery Lily Lake Arena
8,683.61
Verizon Wireless
Internet
442.36
Viking Industrial Center
Safety Equipment
399.76
Visu_Sewer, Inc.
Sewer Interceptor Rehabilitation Project
2,382.50
Washington County Attorney
Forefeiture file CF- 2011 -90
1,967.86
EXHIBIT "A" TO RESOLUTION #2012 -039
West Payment Center
Yocum Oil Company
Zarnoth Brush Works, Inc.
Zayo Enterprise Networks,LLC
Zee Medical Service
LIBRARY
Ace Hardware
Baker & Taylor
BWI
Brodart
Menards
Midwest Tape
Washington County Library
Xcel
ADDENDUM
10K Lakes Chapter
Century Link
Forestry Suppliers, Inc.
Magnuson Law Firm
Natural Resource Group
Veterans Memorial
Washington County Property Records
Xcel
Adopted by the City Council this
20th Day of March, 2012
Page 3
Information Charges February 2012 93.39
Fuel 7,948.34
Equipment Repair Supplies 413.50
Telephone 565.46
Medical Supplies 165.55
Janitorial Supplies
316.32
Reference Materials
60.02
Library Materials
1,573.03
Library Materials
2,277.67
Janitorial Supplies
115.65
Audiovisual Materials
495.94
Library Materials
632.33
Utilities
4,204.30
Training & Education 85.00
Telephone 377.39
Lopper, Pruner, Saws and Replacement Blades 160.05
Professional Services 7,564.33
Professional Services Stage 3 Flood Control 935.00
1st Qtr 2012 Maintenance Agreement 4,347.00
Register Documents 102.00
Electricity, Gas 18,336.12
TOTAL 444,367.23
MOODY'S ASSIGNS Aa2 RATING TO THE CITY OF STILLWATER'S (MN) $6.4 MILLION GO CAPITAL OUTLAY
AND REFUNDING BONDS, SERIES 2012A
Aa2 RATING APPLIES TO $23.6 MILLION OF POST -SALE GOULT DEBT
Moody's Investors Service has assigned a Aa2 rating to City of Stillwater's (MN) $6.4 million General Obligation
Capital Outlay and Refunding Bonds, Series 2012A. Concurrently, Moody's has affirmed the Aa2 rating on the city's
outstanding general obligation debt. Post -sale, the city will have $23.6 million of outstanding general obligation debt.
SUMMARY RATINGS RATIONALE
The bonds are secured by the city's general obligation unlimited tax pledge. A portion of proceeds will current refund
certain outstanding maturities of the city's General Obligation Improvement Bonds, Series 2004A, for an estimated
net present value savings of approximately 4.5% of refunded par and certain outstanding maturities of the city's
General Obligation Capital Outlay Bonds, Series 2006A, for net present value savings of approximately 5.8% of
refunded par without extension of maturity. The remaining proceeds of the current issue will finance approximately
$1.3 million in routine capital expenditures. Assignment and affirmation of the Aa2 rating is based on the city's
sizeable tax base, advantageously located 20 miles east of the Twin Cities (Minneapolis: G.O. rated Aaa /stable
outlook; St. Paul: G.O. rated Aal /positive outlook); stable financial operations supported by healthy reserves; and
manageable debt profile characterized by average amortization and only limited future borrowing plans.
STRENGTHS
- Favorable location within commuting distance of the Twin Cities
- Consistent financial operations supported by healthy reserves
CHALLENGES
- Modest operational deficit in the General Fund in fiscal 2010 resulting from an unplanned expenditure
- Significant increase in healthcare expenditures in fiscal 2011
-Multi -year trend of declines in full valuation
-High proportion of debt service relative to general fund expenditures
DETAILED CREDIT DISCUSSION
SIZEABLE TAX BASE FAVORABLY LOCATED NEAR THE TWIN CITIES
The city's sizeable tax base located approximately 20 miles east of the Twin Cities in Washington County (GO rated
Aaa /stable outlook) is expected to remain stable, despite recent declines in valuation, as a result of the city's
proximity to employment centers and largely satisfactory operations among the city's top employers and taxpayers.
Stillwater serves as both the county seat and the headquarters for Stillwater Independent School District 834 (GO
rated Aa2). Not unlike other cities within the Twin Cities metropolitan area, Stillwater's sizeable $2 billion tax base has
experienced declines in recent years. From 2006 through 2011, the city's full valuation declined at an average
annual rate of 1.2 %, Notably, full valuation decreased by a significant 9% and 5.5% in 2010 and 2011, respectively,
and officials are currently expecting additional declines in 2012 of approximately 5 %.
The city's tax base is somewhat concentrated, with the top ten taxpayers comprising 7.5% of total assessed valuation.
Officials report the operations among the ten largest employers in and around the city remain largely stable, though
staffing at Andersen Window Corporation has declined significantly in recent years, from 4,000 in 2009 to 2,600 in
2012. Though Andersen is not located within the city's boundaries, the company is one of the largest employers in
the area. Despite these considerable staffing reductions, officials report that none of the area's other top employers
have announced staffing reductions. At 5.2% in December 2011, Washington County's unemployment rate is below
state and national levels of 5.7% and 8.3 %, respectively, for the same period. Resident income levels for the City of
Stillwater exceed national levels, with median family income and per capita income at 137.3% and 138.1% of national
levels, respectively, based on 2010 Census results. We expect the city's tax base will remain stable in the long -term
due to the city's proximity to employment centers and the stability of operations among its largest employers and
taxpayers.
STABLE FINANCIAL OPERATIONS SUPPORTED BY HEALTHY RESERVES
We expect the city will continue to maintain stable financial operations as a result of continued maintenance of
healthy reserves and a lack of reliance on local government aid (LGA). In fiscal 2010, the city ended the year with a
General Fund balance of $4.2 million, or a healthy 44.1 % of total General Fund revenues. Officials report the
$109,000 operating deficit in the General Fund was driven by unplanned expenditures stemming from both the
removal of an environmentally hazardous old boat owned by the city and unreimbursed costs incurred from building a
flood wall. In fiscal 2011, unaudited results reflect the city ended the year with a General Fund balance that
approximated that of 2010, though officials report audited results may reflect a modest increase in revenues from
charges for services. As a result of the loss of LGA and Market Value Homestead Credit (MVHC) revenue in fiscal
2011, the city increased its general operating levy by 11 % in 2011, generating $500,000 in new revenue. The 2011
budget also included a significant 15% increase in healthcare expenditures, attributable to an overall increase in plan
usage. Actual results reflected a slightly higher 19.26% increase in healthcare costs. To offset this increase,
management made modest expenditure reductions across departments and delayed non - essential projects, including
a $125,000 seal coating project.
Officials expect to end fiscal 2012 with General Fund reserves that track 2011 levels. Favorably, though the budget
included a 0% increase in health insurance costs, actual results are approximating a 2% decrease in expenditures.
To offset moderately increasing expenditures across departments, the city increased the general operating levy again
in 2012, by 3 %, which is expected to generate $193,000 in new revenue. Officials expect to keep the city's hiring
freeze in place through fiscal 2012. The city's financial operations should remain stable as a result of healthy
reserves and management's willingness to make necessary budgetary adjustments in order to maintain balanced
operations.
MANAGEABLE DEBT PROFILE EXPECTED TO CONTINUE
The city's debt levels should remain manageable due to average principal amortization and limited future borrowing
plans. At 1.2 %, the city's direct debt burden falls below the state median of 1.7 %, but exceeds the national median of
1 %. At 2.4 %, the city's overall debt burden is lower than the state and national medians, at 2.6% and 4.1 %,
respectively. Amortization is average, with 79.4% of principal retired within ten years. Debt service comprised a
significant 37% of total operating expenditures in 2010. Officials report the city has limited plans to issue additional
debt, which include borrowing between $1.3 million and $1.4 million every other year to finance capital outlay
equipment. All of the city's outstanding debt is fixed rate and the city is not party to any interest rate swap agreements.
WHAT COULD CHANGE THE RATING — UP
- Improvement in the city's socio- economic indices
- Implementation of more formalized financial policies consistent with those of higher rated entities
- Stabilization of valuation reversing the multi -year trend of declines
WHAT COULD CHANGE THE RATING - DOWN
- Further decline in property values or weakening of the city's demographic profile
- Substantial declines in fund balances and /or liquidity
KEY STATISTICS
2010 population: 18,225 (20.4% increase since 2000)
2011 full market valuation: $2 billion (1.2% average annual decrease since 2006)
2011 full value per capita: $107,444
Per capita income as % of U.S. (2010): 138.1%
Median family income as % of U.S. (2010):137.3%
Washington County unemployment rate (December 2011): 5.2%
FY 2010 General Fund balance: $4.1 million (44.1 % of total 2010 General Fund revenues)
Debt burden: 2.4% (1..2% direct)
Principal amortization (10 years): 79.4%
Post -Sale GOULT debt: $23.6 million
PRINCIPAL METHODOLOGY USED
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA
HELD: March 20, 2012
Pursuant to due call, a regular meeting of the City Council of the City of Stillwater,
Washington County, Minnesota, was duly called and held at the City Hall on March 20, 2012, at
7:00 P.M., for the purpose, in part, of considering proposals and awarding the competitive
negotiated sale of $6,415,000 General Obligation Capital Outlay and Refunding Bonds, Series
2012A.
The following members were present:
and the following were absent:
In accordance with Resolution No. adopted by the City Council on February 21,
2012, the City Clerk presented proposals on $6,415,000 General Obligation Capital Outlay and
Refunding Bonds, Series 2012A, which were received, opened and tabulated at 10:00 A.M.,
Central Time, at the offices of Springsted Minnesota ( "Springsted ") on this same day:
Bidder Interest Rates True Interest Cost
See attached
The City Council then proceeded to consider and discuss the proposals, after which
member introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE ISSUANCE AND
SALE OF $6,415,000 GENERAL OBLIGATION CAPITAL OUTLAY AND
REFUNDING BONDS, SERIES 2012A,
AND LEVYING A TAX FOR THE PAYMENT THEREOF
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City "),
hereby determines and declares that it is necessary and expedient to (i) finance the cost of the
2012 capital outlay projects of various City departments (the "Project ") as more fully described
in the resolution duly adopted by the City Council on , 2012; and to provide moneys
for crossover refundings of the City's (ii) $4,695,000 original principal amount of General
Obligation Improvement Bonds, Series 2004A, dated March 1, 2004 (the "Prior 2004 Bonds "),
which mature on and after February 1, 2014 and of the City's (iii) $6,400,000 original principal
amount of General Obligation Capital Outlay Bonds, Series 2006A, dated February 1, 2006 (the
4532200v1
"Prior 2006 Bonds" and together with the Prior 2004 Bonds, the "Prior Bonds "), which mature
on and after February 1, 2016; and
B. WHEREAS, $1,615,000 aggregate principal amount of the Prior 2004 Bonds
which mature on and after February 1, 2014, are callable on February 1, 2013, at a price of par
plus accrued interest, as provided in the Resolution of the City Council, adopted on February 3,
2004 (the "Prior 2004 Resolution "), authorizing the issuance of the Prior 2004 Bonds to finance
various improvements within the City; and
C. WHEREAS, $3,245,000 aggregate principal amount of the Prior 2006 Bonds
which mature on and after February 1, 2016, are callable on February 1, 2015, at a price of par
plus accrued interest, as provided in the Resolution of the City Council, adopted on January 17,
2006 (the "Prior 2006 Resolution" and together with the Prior 2004 Resolution, the "Prior
Resolutions "), authorizing the issuance of the Prior 2006 Bonds to finance the costs of capital
outlay projects of various City departments; and
D. WHEREAS, the refunding of the Prior 2004 Bonds maturing on and after
February 1, 2014 (the "Refunded 2004 Bonds "), is consistent with covenants made with the
holders thereof, and is necessary and desirable for the reduction of debt service cost to the City;
and
E. WHEREAS, the refunding of the Prior 2006 Bonds maturing on and after
February 1, 2016 (the "Refunded 2006 Bonds" and together with the Refunded 2004 Bonds, the
"Refunded Bonds "), is consistent with covenants made with the holders thereof, and is necessary
and desirable for the reduction of debt service cost to the City; and
F. WHEREAS, the City Council has heretofore determined and declared that it is
necessary and expedient to issue General Obligation Capital Outlay and Refunding Bonds, Series
2012A of the City in the amount of $6,415,000 (the 'Bonds" or individually, a 'Bond "), pursuant
to Minnesota Statutes, Chapter 475, to provide moneys for the Project and for crossover
refundings of the Refunded Bonds; and
G. WHEREAS, it is in the best interests of the City that the Bonds be issued in book -
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. Acceptance of Offer. The offer of (the "Purchaser "), to
purchase the Bonds in accordance with Terms of Proposal, and at the rates of interest hereinafter
set forth, and to pay therefor the sum of $ , plus interest accrued to settlement,
is hereby accepted.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated April 1, 2012, as the date of original issue, shall be issued forthwith on or after
such date in fully registered form, shall be numbered from R -1 upward in the denomination of t
2
4532200v1
$5,000 each or in any integral multiple thereof of a single maturity (the "Authorized
Denominations ") and shall mature on February 1 in the years and amounts as follows:
Year
2013
2014
2015
2016
2017
2018
2019
Amount
Year Amount
$ 2020
2021
2022
2023
2024
2025
2026
911
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
(b) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository ") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the 'Book Entry Only Period "), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee ").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant ") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the 'Beneficial Owner "). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
4532200v1
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder "). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10 hereof,
references to the Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book -entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book -entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations ").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book -entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
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4532200v1
to the extent possible, give the Depository notice of such special record date not less than
15 calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of
surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5
hereof, make a notation of the reduction in principal amount on the panel provided on the
Bond stating the amount so redeemed.
(c) Termination of Book -Entry Only System. Discontinuance of a particular
Depository's services and termination of the book -entry only system may be effected as follows`.
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book -entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the '
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 10 hereof. To the extent that
the Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10 hereof, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10.
(d) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Allocation of Bonds and Prepayments to 2004 Bonds Refunding Portion-, 2006
Bonds Refunding Portion and Capital Outlay Portion. The aggregate principal amount of
$ maturing in each of the years and amounts hereinafter set forth are issued to refund
the Refunded 2004 Bonds (the "2004 Bonds Refunding Portion "). The aggregate principal
5
4532200v1
amount of $ maturing in each of the years and amounts hereinafter set forth are
issued to refund the Refunded 2006 Bonds (the "2006 Bonds Refunding Portion "). The
aggregate principal amount of $ maturing in each of the years and amounts
hereinafter set forth are issued to finance the Project (the "Capital Outlay Portion "):
2004 Bonds
Year Refunding Portion
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2006 Bonds Capital
Refunding Portion Outlay Portion Total
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, the prepayment may be allocated to any or all of the
portions of debt service in such amounts as the City shall determine. If the source of a
prepayment is special assessments or taxes pledged to the Prior 2004 Bonds, the prepayment
shall be allocated to the 2004 Bonds Refunding Portion of debt service. If the source of a
prepayment is taxes pledged to the Prior 2006 Bonds, the prepayment shall be allocated to the
2006 Bonds Refunding Portion of debt service. If the source of prepayment is taxes pledged to
the Project, the prepayment shall be allocated to the Capital Outlay Portion of the Bonds.
4. Purpose; Refunding Findings. indings. The Bonds shall provide funds for crossover
refundings of the Refunded Bonds (the "Refunding ") and to finance the Project. The total cost of
the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is
estimated to be at least equal to the amount of the Capital Outlay Portion of the Bonds. Work on
the Project shall proceed with due diligence to completion. The City covenants that it shall do all
things and perform all acts required of it to assure that work on the Project proceeds with due
diligence to completion and that any and all permits and studies required under law for the
Project are obtained. It is hereby found, determined and declared that the Refunding is pursuant
to Minnesota Statutes, Section 475.67, Subdivision 13, and as of the crossover date of the 2004•
Bonds Refunding Portion of the Bonds, shall result in a reduction of the present value of the
dollar amount of the debt service to the City from a total dollar amount of $
for the Prior 2004 Bonds to a total dollar amount of $ for the 2004 Bonds
Refunding Portion of the Bonds, and as of the crossover date of the 2006 Bonds Refunding
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4532200v1
Portion of the Bonds, shall result in a reduction of the present value of the dollar amount of the
debt service to the City from a total dollar amount of $ for the Prior 2006
Bonds to a total dollar amount of $ for the 2006 Bonds Refunding Portion of
the Bonds, all computed in accordance with the provisions of Minnesota Statutes, Section
475.67, Subdivision 12, and accordingly the dollar amount of such present value of the debt
service for the 2004 Bonds Refunding Portion of the Bonds and the 2006 Bonds Refunding
Portion of the Bonds is lower by at least three percent (3.00 %) than the dollar amount of such
present value of the debt service for the Prior 2004 Bonds and Prior 2006 Bonds as required in
said Subdivision 12.
5. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date "), commencing February 1, 2013,
calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturit y Year Interest Rate Maturity Interest Rate
2013 % 2020 %
2014 2021
2015 2022
2016 2023
2017 2024
2018 2025
2019 2026
6. Redemption. All Bonds maturing on February 1, 2023, and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2022, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the selection of the amounts and
maturities of the Bonds to be prepaid shall be at the discretion of the City; and if only part of the
Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds at least thirty days prior to the
date fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
7
4532200v1
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or
Bonds of the same series having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by such Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
7. Bond Registrar. U. S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar "), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this
resolution.
8. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
4532200v]
IM
INTEREST
RATE
UNITED STATES OF AMERICA
STATE OF MINNESOTA
WASHINGTON COUNTY
CITY OF STILLWATER
GENERAL OBLIGATION CAPITAL OUTLAY AND
REFUNDING BOND, SERIES 2012A
MATURITY DATE
FEBRUARY 1,
REGISTERED OWNER:
PRINCIPAL AMOUNT:
DATE OF ORIGINAL
ISSUE
APRIL 1, 2012
CUSIP
THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA (the
"Issuer "), certifies that it is indebted and for value received promises to pay to the registered
owner specified above, or registered assigns, in the manner hereinafter set forth, the principal
amount specified above, on the maturity date specified above, unless called for prior redemption,
and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an
"Interest Payment Date "), commencing February 1, 2013, at the rate per annum specified above
(calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is
paid or has been provided for. This Bond will bear interest from the most recent Interest
Payment Date to which interest has been paid or, if no interest has been paid, from the date of
original issue hereof. The principal of and premium, if any, on this Bond are payable upon
presentation and surrender hereof at the principal office of U. S. Bank National Association, in
St. Paul, Minnesota (the "Bond Registrar "), acting as paying agent, or any successor paying
agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment
Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder"
or "Bondholder ") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the fifteenth day of the calendar month
next preceding such Interest Payment Date (the "Regular Record Date "). Any interest not so
timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular
Record Date, and shall be payable to the person who is the Holder hereof at the close of business
on a date (the "Special Record Date ") fixed by the Bond Registrar whenever money becomes
available for payment of the defaulted interest. Notice of the Special Record Date shall be given
to Bondholders not less than ten days prior to the Special Record Date. The principal of and
premium, if any, and interest on this Bond are payable in lawful money of the United States of
America. So long as this Bond is registered in the name of the Depository or its Nominee as
provided in the Resolution hereinafter described, and as those terms are defined therein, payment
of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be
9
4532200v1
made as provided in the Letter of Representations, as defined in the Resolution, and surrender of
this Bond shall not be required for payment of the redemption price upon a partial redemption of
this Bond. Until termination of the book -entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee.
Redemption. All Bonds of this issue (the "Bonds ") maturing on February 1, 2023, and
thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1,
2022, and on any date thereafter at a price of par plus accrued interest. Redemption may be in
whole or in part of the Bonds subject to prepayment. If redemption is in part, the selection of the
amounts and maturities of the Bonds to be prepaid shall be at the discretion of the Issuer, and if
only part of the Bonds having a common maturity date are called for prepayment, the specific
Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof
called for redemption shall be due and payable on the redemption date, and interest thereon shall
cease to accrue from and after the redemption date. Mailed notice of redemption shall be given
to the paying agent and to each affected Holder of the Bonds at least thirty (30) days prior to the
date fixed for redemption.
Selection of Bonds for Redemption, Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a
new Bond or Bonds of the same series having the same stated maturity and interest rate and of
any Authorized Denomination or Denominations, as requested by such Holder, in aggregate
principal amount equal to and in exchange for the unredeemed portion of the principal of the
Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $6,415,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, issued pursuant to and in full conformity .
with the Constitution and laws of the State of Minnesota, the Issuer's charter, and pursuant to a
resolution adopted by the City Council on March 20, 2012 (the "Resolution "), for the purpose of
providing money to finance the Issuer's 2012 capital outlay projects and provide funds sufficient
for crossover refundings on February 1, 2013, of the Issuer's General Obligation Improvement
Bonds, Series 2004A, dated March 1, 2004, which mature on and after February 1, 2014, and on
February 1, 2015, of the Issuer's General Obligation Capital Outlay Bonds, Series 2006A, dated
February 1, 2006, which mature on and after February 1, 2016. This Bond is payable out of the
Escrow Account and the Debt Service Account of the Issuer's General Obligation Capital Outlay
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4532200v1
and Refunding Bonds, Series 2012A Fund. This Bond constitutes a general obligation of the
Issuer, and to provide moneys for the prompt and full payment of its principal, premium., if any,
and interest when the same become due, the full faith and credit and taxing powers of the Issuer
have been and are hereby irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar,
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither
the Issuer nor the Bond Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax - Exempt Obli ag tion. This Bond has been designated by the Issuer as a
"qualified tax - exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota and the Issuer's charter to be
done, to happen and to be performed, precedent to and in the issuance of this Bond, have been
done, have happened and have been performed, in regular and due form, time and manner as
required by law, and that this Bond, together with all other debts of the Issuer outstanding on the
date of original issue hereof and the date of its issuance and delivery to the original purchaser,
does not exceed any constitutional, charter or statutory limitation of indebtedness.
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4532200vI
IN WITNESS WHEREOF, the City of Stillwater, Washington County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its City Clerk, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U. S. BANK NATIONAL
ASSOCIATION
St. Paul, Minnesota
Bond Registrar
By
Authorized Signature
4532200v1
Registrable by: U. S. BANK NATIONAL ASSOCIATION
Payable at: U. S. BANK NATIONAL ASSOCIATION
CITY OF STILLWATER,
WASHINGTON COUNTY,
MINNESOTA
Ken Harycki, Mayor
Diane F. Ward, City Clerk
12
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - as custodian for
(Cust)
under the
(State)
(Minor)
_ Uniform Transfers to Minors Act
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and does hereby irrevocably constitute and appoint attorney to
transfer the Bond on the books kept for the registration thereof, with full power of substitution in
the premises.
Dated:
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the
face of the within Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad- I5(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address:
(Include information for all joint owners if the Bond is held by joint account.)
13
4532200v1
PREPAYMENT SCHEDULE
This Bond has been prepaid in part on the date(s) and in the amount(s) as follows:
AUTHORIZED SIGNATURE
DATE AMOUNT OF HOLDER
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4532200v1
9. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of
the Purchaser, typewritten) and shall be executed on behalf of the City by the signatures of its
Mayor and City Clerk and be sealed with the seal of the City; provided, however, that the seal of
the City may be a printed (or, at the request of the Purchaser, photocopies) facsimiles and the
corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or
resignation or other absence of either such officer, the Bonds may be signed by the manual or
facsimile signature of that officer who may act on behalf of such absent or disabled officer. In
case either such officer whose signature or facsimile of whose signature shall appear on the
Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile
shall nevertheless be valid and sufficient for all purposes, the same as if he or she had remained
in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or
more typewritten temporary bonds in substantially the form set forth above, with such changes as
may be necessary to reflect more than one maturity in a single temporary bond. Such temporary
bonds may be executed with photocopied facsimile signatures of the Mayor and City Clerk.
Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof,
be exchanged therefor and canceled.
10. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which'
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue,
which date is April 1, 2012. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
11. Registration; Transfer• Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bond's
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
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4532200v1
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. ,
All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or the Holder's attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The City Clerk is hereby
authorized to negotiate and execute the terms of said agreement.
12. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
13. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder ") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date "). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date ") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
14. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
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15. Deliver • Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Administrator /Treasurer to the Purchaser upon receipt of the purchase
price, and the Purchaser shall not be obliged to see to the proper application thereof.
16. Fund and Accounts. There is hereby created a special fund to be designated the
"General Obligation Capital Outlay and Refunding Bonds, Series 2012A Fund" (the "Fund ") to
be administered and maintained by the Administrator /Treasurer as a bookkeeping account
separate and apart from all other funds maintained in the official financial records of the City.
The Fund shall be maintained in the manner herein specified until all of the Bonds and the
interest thereon have been fully paid. There shall be maintained in the Fund the following
separate accounts:
(a) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Capital Outlay Portion of the Bonds, less accrued interest received
thereon, less any amount paid for the Bonds in excess of the minimum bid. From the
Construction Account there shall be paid all costs and expenses of making the Project, including
the cost of any construction contracts heretofore let and all other costs incurred and to be
incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in the
Construction Account shall be used for no other purpose except as otherwise provided by law;
provided that the proceeds of the Capital Outlay Portion of the Bonds may also be used to the
extent necessary to pay interest on the Capital Outlay Portion of the Bonds due prior to the
anticipated date of commencement of the collection of taxes herein levied; and provided further
that if upon completion of the Project there shall remain any unexpended balance in the
Construction Account, the balance shall be transferred by the Council to the Capital Outlay Debt
Service Subaccount.
(b) Escrow Account. The Escrow Account shall be maintained as an escrow account
with U.S. Bank National Association (the "Escrow Agent "), in St. Paul, Minnesota, which is a
suitable financial institution within or without the State whose deposits are insured by the
Federal Deposit Insurance Corporation and whose combined capital and surplus is not less than
$500,000. $ proceeds of the sale of the Bonds shall be received by the Escrow
Agent and applied to fund the Escrow Account and to pay costs of issuing the Bonds. Proceeds
of the Bonds not used to pay costs of issuance and any Bond proceeds returned to the City are .
hereby pledged and appropriated to the Escrow Account together with all investment earnings.
The Escrow Account shall be invested in securities maturing or callable at the option of the
holder on such dates and bearing interest at such rates as shall be required to provide sufficient
funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due
the interest to accrue on the 2004 Bonds Refunding Portion of the Bonds to and including
February 1, 2013; and (ii) to pay when due the interest to accrue on the 2006 Bonds Refunding
Portion of the Bonds to and including February 1, 2015; and (iii) to pay when called for
redemption on February 1, 2013, the principal amount of the Refunded 2004 Bonds; and (iv) to-
pay when called for redemption on February 1, 2015, the principal amount of the Refunded 2006
Bonds. The Escrow Account shall be irrevocably appropriated to the payment of (i) all interest
on the 2004 Bonds Refunding Portion of the Bonds to and including February 1, 2013, and (ii)
all interest on the 2006 Bonds Refunding Portion of the Bonds to and including February 1,
2015, and (iii) the principal of the Refunded 2004 Bonds due by reason of their call for
redemption on February 1, 2013, and (iv) the principal of the Refunded 2006 Bonds due by
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reason of their call for redemption on February 1, 2015. The moneys in the Escrow Account
shall be used solely for the purposes herein set forth and for no other purpose, except that any
surplus in the Escrow Account may be remitted to the City, all in accordance with an agreement
(the "Escrow Agreement ") by and between the City and Escrow Agent, a form of which
agreement is on file in the office of the City Clerk. Any moneys remitted to the City pursuant to
the Escrow Agreement shall be deposited in the Debt Service Account.
(c) Debt Service Account. There shall be maintained the following separate
subaccounts in the Debt Service Account and there are hereby irrevocably appropriated and
pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account:
(i) Improvement Debt Service Subaccount. To the Improvement Debt
Service Subaccount there is hereby pledged and irrevocably appropriated and there shall
be credited: (i) any collections of all taxes herein or hereafter levied for the payment of
the 2004 Bonds Refunding Portion of the Bonds; (ii) any collections of all taxes
heretofore levied for the payment of the Prior 2004 Bonds and interest thereon which are
not needed to pay the Prior 2004 Bonds as a result of the Refunding; (iii) after February
1, 2013, all uncollected special assessments pledged to the payment of the Prior 2004
Bonds; (iv) a pro rata share of any balance remitted to the City upon the termination of
the Escrow Agreement; (v) any balances remaining after February 1, 2013, in the General
Obligation Improvement Bonds, Series 2004A Debt Service Account created by the Prior
2004 Resolution; (vi) all investment earnings on funds in the Improvement Debt Service
Subaccount; and (vii) any and all other moneys which are properly available and are
appropriated by the governing body of the City to the Improvement Debt Service
Subaccount. The amount of any surplus remaining in the Improvement Debt Service
Subaccount when the 2004 Bonds Refunding Portion of the Bonds and interest thereon
are paid shall be used consistent with Minnesota Statutes, Section 475.6 1, Subdivision 4.
(ii) Capital Outlay Debt Service Subaccount. To the Capital Outlay Debt
Service Subaccount there is hereby pledged and irrevocably appropriated and there shall
be credited: (i) any collections of all taxes herein or hereafter levied for the payment of
the 2006 Bonds Refunding Portion of the Bonds; (ii) any collections of all taxes
heretofore levied for the payment of the Prior 2006 Bonds and interest thereon which are
not needed to pay the Prior 2006 Bonds as a result of the Refunding; (iii) a pro rata share
of any balance remitted to the City upon the termination of the Escrow Agreement; (iv)
any balances remaining after February 1, 2015, in the General Obligation Capital Outlay
Bonds, Series 2006A Sinking Fund created by the Prior 2006 Resolution; (v) all
collections of taxes herein or hereafter levied for the payment of the Capital Outlay
Portion of the Bonds; (vi) all investment earnings on funds in the Capital Outlay Debt
Service Subaccount; and (vii) any and all other moneys which are properly available and
are appropriated by the governing body of the City to the Capital Outlay Debt Service
Subaccount. The amount of any surplus remaining in the Capital Outlay Debt Service
Subaccount when the 2006 Bonds Refunding Portion of the Bonds and interest thereon
are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4.
The moneys in the Debt Service Account shall be used solely to pay the principal of and
interest on the Bonds or any other bonds hereafter issued and made payable from the Fund. No
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portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher
yielding investments or to replace funds which were used directly or indirectly to acquire higher
yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued, and (2) in addition to the above, in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any
other City account which will be used to pay principal and interest to become due on the Bonds)
in excess of amounts which under the applicable federal arbitrage regulations may be invested
without regard as to yield shall not be invested in excess of the applicable yield restrictions
imposed by the arbitrage regulations on such investments after taking into account any
applicable "temporary periods" or "minor portion" made available under the federal arbitrage
regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested
in obligations or deposits issued by, guaranteed by or insured by the United States or any agency
or instrumentality thereof if and to the extent that such investment would cause the Bonds to be
"federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue
Code of 1986, as amended (the "Code ").
17. Prior Bonds, Security. Until retirement of the Prior Bonds, all provisions
theretofore made for the security thereof shall be observed by the City and all of its officers and
agents.
18. Covenants Relating to 2004 Bonds Refunding Portion:
(a) Special Assessments. The City has heretofore levied special assessments
pursuant to the Prior 2004 Resolution, which were pledged to the payment of the principal and
interest on the Prior 2004 Bonds and, after February 1, 2013, the uncollected special assessments
for the Prior 2004 Bonds are now pledged to the payment of principal and interest on the 2004
Bonds Refunding Portion of the Bonds. The special assessments are such that if collected in full
they, together with estimated collections of taxes herein pledged for the payment of the 2004
Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount
needed to meet when due the principal and interest payments on the 2004 Bonds Refunding
Portion of the Bonds. The special assessments were levied as provided below, payable in equal,
consecutive, annual installments, with general taxes for the years shown below and with interest
on the declining balance of all such assessments at the rate shown opposite such years:
Levy Collection
Improvement Designation Years Years Amount Rate
(b) Tax Levy: Coverage Test; Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal and interest on the 2004 Bonds Refunding Portion of the
Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad
valorem tax which shall be spread upon the tax rolls and collected with and as part of other
general property taxes in the City for the years and in the amounts as follows:
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Year of Tax Levy Year of Tax Collection Amount
See attached schedule
The tax levies are such that if collected in full they, together with sums held in the
Escrow Account and other sums pledged to the Improvement Debt Service Subaccount, will
produce at least five percent in excess of the amount needed to meet when due the principal and
interest payments on the 2004 Bonds Refunding Portion of the Bonds. The tax levies shall be
irrepealable so long as any of the 2004 Bonds Refunding Portion of the Bonds are outstanding
and unpaid, provided that the City reserves the right and power to reduce the levies in the manner
and to the extent permitted by Minnesota Statutes, Section 475.6 1, Subdivision 3.
Upon payment of the Prior 2004 Bonds, the taxes levied in the Prior 2004 Resolution
authorizing the issuance of the Prior 2004 Bonds in the years 20_ through 20_ shall be
canceled.
19. Covenants Relating to 2006 Bonds Refunding Portion:
(a) Tax Levy, Test-, Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal and interest on the 2006 Bonds Refunding Portion of the
Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad
valorem tax which shall be spread upon the tax rolls and collected with and as part of other
general property taxes in the City for the years and in the amounts as follows:
Year of Tax Levy Year of Tax Collection Amount
See attached schedule
The tax levies are such that if collected in full they, together with sums held in the
Escrow Account and other sums pledged to the Capital Outlay Debt Service Subaccount, will
produce at least five percent in excess of the amount needed to meet when due the principal and
interest payments on the 2006 Bonds Refunding Portion of the Bonds. The tax levies shall be
irrepealable so long as any of the 2006 Bonds Refunding Portion of the Bonds are outstanding
and unpaid, provided that the City reserves the right and power to reduce the levies in the manner
and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
Upon payment of the Prior 2006 Bonds, the taxes levied in the Prior 2006 Resolution
authorizing the issuance of the Prior 2006 Bonds in the years 20_ through 20_ shall be
canceled.
20. Covenants Relating to o Capital Outlay Portion:
(a) Tax Levy; Coverage _Test. To provide moneys for payment of the principal and
interest on the Capital Outlay Portion of the Bonds there is hereby levied upon all of the taxable
property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and
collected with and as part of other general property taxes in the City for the years and in the
amounts as follows:
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Year of Tax Levy Year of Tax Collection Amount
See attached schedule
The tax levies are such that if collected in full they, together with other sums pledged to
the Capital Outlay Debt Service Subaccount, will produce at least five percent in excess of the
amount needed to meet when due the principal and interest payments on the Capital Outlay
Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Capital Outlay
Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and
power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes,
Section 475.61, Subdivision 3.
21. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also discharge its obligations with respect to any prepayable Bonds called
for redemption on any date when they are prepayable according to their terms, by depositing
with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full,
provided that notice of redemption thereof has been duly given. The City may also at any time
discharge its obligations with respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a
suitable banking institution qualified by law as an escrow agent for this purpose, cash or
securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest
payable at such times and at such rates and maturing on such dates as shall be required, without
regard to sale and /or reinvestment, to pay all amounts to become due thereon to maturity or, if
notice of redemption as herein required has been duly provided for, to such earlier redemption
date.
22. General Obligation Pledge. For the prompt and full payment of the principal of
and interest on the Bonds as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Escrow
Account or Debt Service Account is ever insufficient to pay all principal and interest then due on
the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of
the City which are available for such purpose, and such other funds may be reimbursed without
interest from the Escrow Account or Debt Service Account when a sufficient balance is available
therein.
23. Securities; Escrow Agent. Securities purchased from moneys in the Escrow
Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67,
Subdivision 8, and any amendments or supplements thereto. Securities purchased from the
Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City
Council has investigated the facts and hereby finds and determines that the Escrow Agent is a
suitable financial institution to act as escrow agent.
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24. Redemption of Prior Bonds. The Prior 2004 Bonds which mature on and after
February 1, 2014, shall be redeemed and prepaid on February 1, 2013 and the Prior 2006 Bonds
which mature on and after February 1, 2016, shall be redeemed and prepaid on February 1, 2015,
all in accordance with the terms and conditions set forth in the Notices of Call for Redemption,
substantially in the forms attached to the Escrow Agreement, which terms and conditions are
hereby approved and incorporated herein by reference. The Notices of Call for Redemption shall
be given pursuant to the Escrow Agreement.
25. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and
Administrator shall, and are hereby authorized and directed to, execute on behalf of the City an
Escrow Agreement. The Escrow Agreement is hereby approved and adopted and made a part of
this resolution, and the City covenants that it will promptly enforce all provisions thereof in the
event of default thereunder by the Escrow Agent.
26. Purchase of SLGS or Open Market Securities. Springsted Incorporated, as agent
for the City Council, is hereby authorized and directed to purchase on behalf of the Council and
in its name the appropriate United States Treasury Securities, State and Local Government Series
and /or open market securities from Bond proceeds and, to the extent necessary, other available
funds, all in accordance with the provisions of this resolution and the Escrow Agreement and to
execute all such documents (including the appropriate subscription form) required to effect such
purchase in accordance with the applicable U.S. Treasury Regulations.
27. Certificate of Registration. The City Clerk is hereby directed to file a certified
copy of this resolution with the County Auditor of Washington County, Minnesota, together with
such other information as the Auditor shall require, and to obtain the County Auditor's
Certificate that the Bonds have been entered in the County Auditor's Bond Register and that the
tax levy required by law has been made.
28. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
29. Negative Covenant as to Use of Proceeds and Project. The City hereby covenants
not to use the proceeds of the Bonds or to use the Project originally financed by the Prior 2004
Bonds and Prior 2006 Bonds, or to cause or permit them to be used, or to enter into any deferred
payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be
"private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code.
30. Tax- Exempt Status of the Bonds; Rebate. The City is subject to the rebate
requirement imposed by Section 148(f) of the Code. The City shall pay to the United States
rebates of excess investment earnings in amounts at least equal to the amounts, and at times no
later than the times, required by Section 148(f) of the Code and any regulations promulgated
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pursuant thereto. The City will purchase investments at fair market value as defined in Section
1.148- 5(d)(6). The City shall make a determination of the yield on the Bonds and the yield on
investments within sixty days after the end of each fifth bond year and finally within sixty days
of the final payment or redemption of the Bonds, and shall maintain records thereof until six
years after the retirement of the last of the Bonds. If regulations permit the City to comply with
the rebate requirement in a different manner, the City may do so. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(a) requirements relating to temporary periods for investments, (b) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (c) the rebate of excess investment
earnings to the United States.
31. Designation of Qualified Tax - Exempt Obligations. In order to qualify the Bonds
as "qualified tax - exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax- exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax - exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2012 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2012 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designation made by this paragraph.
32. Supplemental Resolution. The Prior Resolutions are hereby supplemented to the
extent necessary to give effect to the provisions of this resolution.
33. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2 -12 (the "Rule "),
promulgated by the Securities and Exchange Commission (the "Commission ") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking ") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB ") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
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financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such amendment.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and City Clerk of the City, or any other officer of the City authorized to act in
their place (the "Officers ") are hereby authorized and directed to execute on behalf of the City
the Undertaking in substantially the form presented to the City Council subject to such
modifications thereof or additions thereto as are (i) consistent with the requirements under the
Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
34. Governmental Bonds Post - Issuance Compliance Policies and Procedures. The
City hereby approves the Governmental Bonds Post - Issuance Compliance Policies and
Procedures in substantially the form presented to the City Council.
35. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
36. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
Adopted March 20, 2012.
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Approved:
Attest:
Diane F. Ward City Clerk
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Ken Harycki, Mayor
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF STILLWATER
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council, duly called and held on
the date therein indicated, insofar as such minutes relate to accepting proposal on competitive
negotiated sale of $6,415,000 General Obligation Capital Outlay and Refunding Bonds, Series
2012A.
WITNESS my hand on March 20, 2012.
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Diane F. Ward, City Clerk
A RESOLUTION OF THE CHARTER COMMISSION OF THE
CITY OF STILLWATER REDEFINING WARD BOUNDARIES PURSUANT TO
CITY CHARTER SECTION 3.01, SUBDIVISION B
WHEREAS, the State of Minnesota Special Redistricting Panel redistricted on February 21,
2012
WHEREAS, Article III, Section 3.01, Subdivision B requires that the City Charter by
Resolution, may redefine ward boundaries subject to the limitations and restrictions of State
Statute. Within forty -five (45) days after the official certification of each federal decennial or
special census, the Charter Commission shall either confirm the existing ward boundaries as
conforming to the standards of Subd. 3.01.a. or redefine ward boundaries to conform to those
standards; and
WHEREAS, the Charter Commission reviewed three proposed redefining ward boundary plans
(D, H, R); and
WHEREAS, the Charter Commission used the following to determine the balance of as equal in
population as practicable and each ward shall be composed of compact, contiguous territory:
1. to preserve neighborhoods as they are today
2. to plan for future population growth based on the best information possible (2010 census
did not include population of the annexation area as it exists today and in 2015 the City is
entitled to adopt a resolution whereby all property between Highway 36, County Road
15, and Highway 96 could be annexed to the City,)
3. to have boundaries that are logical and understandable to the voting public
WHEREAS the Charter Commission at a special meeting on March 5, 2012 chose Plan R that
met the Charter requirements of balance of as equal in population as practicable and each ward
shall be composed of compact, contiguous territory; and
WHEREAS, the Charter Commission caused notice to be published in the legal newspaper on
February 29 and March 9, 2012 for the City; and
WHEREAS, at a public meeting duly held on March 19, 2012 for the purpose after providing
ample opportunity for the public to be heard.
NOW THEREFORE, the City Charter Commission of the City of Stillwater resolves as follows:
1. That the City has redefined its ward boundaries legally described as follows and
illustrated on the attached map as Exhibit A.
2. The Election boundaries of the City of Stillwater are as follows, including all properties
located within the City of Stillwater bounded by these descriptions.
a. Subd. 1. Precinct 1 (WI PI). All properties within the Corporate limits of the City
of Stillwater beginning at the point of intersection of the centerlines of TH 36 and
County Road 5 (also known as Stillwater Boulevard) and heading North easterly
along the centerline of County Road 5 to the centerline of Pine Street. Thence
Easterly along the centerline of Pine Street to the centerline of Center Street.
Thence Southerly along the centerline of Center Street to the centerline of Willard
Street. Thence Easterly along the centerline of Willard Street to the centerline of
Greeley Street. Thence Southerly along the centerline of Greeley Street to the
centerline of TH 36. Thence Westerly along the centerline of TH to the point of
beginning.
b. Subd. 2. Precinct 2 (WIP2). All properties within the Corporate limits of the City
of Stillwater lying Southeasterly of the following described beginning at the point
of intersection of the centerlines of Greeley Street and TH 36 thence Northerly
along the centerline of Greeley Street to the centerline of Willard Street. Thence
Easterly along the centerline of Willard Street to the centerline of Third Street
(also known as County Road 23). Thence Northerly along the centerline of Third
Street to the centerline of Pine Street. Thence Easterly along the centerline of Pine
Street to the centerline of Second Street. Thence Northerly along the centerline of
Second Street to the centerline of Nelson Street. Thence Easterly along the
centerline of Nelson Street to the shoreline of the Saint Croix River and said line
there terminating.
c. Subd. 3. Precinct 3 (W2P3). All properties within the Corporate limits of the City
of Stillwater beginning at the point of intersection of the centerline of County
Road 5 (also known as Stillwater Boulevard and Olive Street) and Pine Street.
Thence North easterly and Easterly along the centerline County Road 5 to the
centerline of Brick Street. Thence Northerly along the centerline of Brick Street to
the centerline of Myrtle Street (also known as County Road 12). Thence Easterly
along the centerline of Myrtle Street to the centerline of County Road 5 (also
known Owens Street). Thence Northerly along the centerline of as County Road 5
to the centerline of Mulberry Street. Thence Easterly along the centerline of
Mulberry Street to the shoreline of the Saint Croix River. Thence Southerly along
said shoreline to the centerline of Nelson Street. Thence Westerly along the
centerline of Nelson Street to the centerline of Second Street. Thence Southerly
along the centerline of Second Street to the centerline of Pine Street. Thence
Westerly to along the centerline of Pine Street to the centerline of County Road
23 (also known as Third Street). Thence Southerly along the centerline of County
Road 23 to the centerline of Willard Street. Thence Westerly along the centerline
of Willard Street to the centerline of Center Street. Thence Northerly along the
centerline of Center Street to the centerline of Pine Street. Thence Westerly along
the centerline of Pine Street to the centerline of County Road 5 and the point of
beginning.
d. Subd. 4. Precinct 4 (W2P4). All properties within the Corporate limits of the City
of Stillwater lying Northerly of Mulberry Street and Easterly of County Road 5
(also known as Owens Street and Stonebridge Trail).
e. Subd. S. Precinct S (UP5). All properties within the Corporate limits of the City
of Stillwater lying west of County Road 5 (also known as North Owens Street and
Stonebridge Trail) and North of County Road 12 (also known as West Myrtle
Street).
f. Subd. 6 Precinct 6 (UP6). Reserved for future Precinct separation.
g. Subd. 7. Precinct 7 (W4P7). All properties within the Corporate limits of the City
of Stillwater beginning at the point of intersection of the centerlines of County
Road 5 (also known as Stillwater Boulevard) and TH 36. Thence Westerly along
the centerline of TH 36 approximately two thousand feet (2000 feet) to the
southern tributary to Long Lake. Thence Northerly along said tributary to Long
Lake and the east shoreline of Long Lake and the outlet channel to the centerline
of County Road 12 (also known as West Myrtle Street). Thence Easterly along the
centerline of County Road 12 to the centerline of Brick Street. Thence Southerly
along the centerline of Brick Street to the centerline Street County Road 5 (also
known as Olive). Thence Westerly and South westerly along the centerline of
County Road 5 to the point of beginning.
h. Subd. 8. Precinct 8 (W4P8). All properties within the Corporate limits of the City
of Stillwater lying Southerly of County Road 12 (also known as Myrtle Street),
Easterly of County Road 15 (also known as Manning Avenue North), Northerly
of TH 36, and Westerly of the following described line: beginning at the
intersection of the centerlines of TH 36 and the Southern tributary to Long Lake.
Thence Northerly along said tributary and the east shoreline of Long Lake and the
Long Lake outlet channel to the centerline of County Road 12 (also known as
Myrtle Street) and said line there terminating.
Adopted by the Stillwater Charter Commission this 19th day of March, 2012.
Orwin Carter, Chair
ATTEST:
'4& A�U
Wally Mi rand , ice Chair
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ORDINANCE 1045
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 21, GENERAL PROVISIONS, SECTION 21 SUBD. 11 ENTITLED
"ELECTION WARDS"
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. AMENDING. The City Code, Chapter 21, Sec. 21 -11 Election Wards is amended to hereafter read:
The city is divided into election precincts as are legally described in the following subdivisions:
Subd. 1. Precinct I (WIPI). All properties within the Corporate limits of the City of Stillwater
beginning at the point of intersection of the centerlines of TH 36 and County Road 5 (also known as
Stillwater Boulevard) and heading North easterly along the centerline of County Road 5 to the
centerline of Pine Street. Thence Easterly along the centerline of Pine Street to the centerline of
Center Street. Thence Southerly along the centerline of Center Street to the centerline of Willard
Street. Thence Easterly along the centerline of Willard Street to the centerline of Greeley Street.
Thence Southerly along the centerline of Greeley Street to the centerline of TH 36. Thence Westerly
along the centerline of TH to the point of beginning.
Subd. 2. Precinct 2 (WIP2). All properties within the Corporate limits of the City of Stillwater lying
Southeasterly of the following described beginning at the point of intersection of the centerlines of
Greeley Street and TH 36 thence Northerly along the centerline of Greeley Street to the centerline of
Willard Street. Thence Easterly along the centerline of Willard Street to the centerline of Third
Street (also known as County Road 23). Thence Northerly along the centerline of Third Street to the
centerline of Pine Street. Thence Easterly along the centerline of Pine Street to the centerline of
Second Street. Thence Northerly along the centerline of Second Street to the centerline of Nelson
Street. Thence Easterly along the centerline of Nelson Street to the shoreline of the Saint Croix River
and said line there terminating.
Subd. 3. Precinct 3 (W2P3). All properties within the Corporate limits of the City of Stillwater
beginning at the point of intersection of the centerline of County Road 5 (also known as Stillwater
Boulevard and Olive Street) and Pine Street. Thence North easterly and Easterly along the centerline
County Road 5 to the centerline of Brick Street. Thence Northerly along the centerline of Brick
Street to the centerline of Myrtle Street (also known as County Road 12). Thence Easterly along the
centerline of Myrtle Street to the centerline of County Road 5 (also known Owens Street). Thence
Northerly along the centerline of as County Road 5 to the centerline of Mulberry Street. Thence
Easterly along the centerline of Mulberry Street to the shoreline of the Saint Croix River. Thence
Southerly along said shoreline to the centerline of Nelson Street. Thence Westerly along the
centerline of Nelson Street to the centerline of Second Street. Thence Southerly along the centerline
of Second Street to the centerline of Pine Street. Thence Westerly to along the centerline of Pine
Street to the centerline of County Road 23 (also known as Third Street). Thence Southerly along the
centerline of County Road 23 to the centerline of Willard Street. Thence Westerly along the
centerline of Willard Street to the centerline of Center Street. Thence Northerly along the centerline
of Center Street to the centerline of Pine Street. Thence Westerly along the centerline of Pine Street
to the centerline of County Road 5 and the point of beginning.
Subd. 4. Precinct 4 (W2P4). All properties within the Corporate limits of the City of Stillwater lying
Northerly of Mulberry Street and Easterly of County Road 5 (also known as Owens Street and
Stonebridge Trail).
Subd. S. Precinct S (UP5). All properties within the Corporate limits of the City of Stillwater lying
west of County Road 5 (also known as North Owens Street and Stonebridge Trail) and North of
County Road 12 (also known as West Myrtle Street).
Subd. 6. Precinct 6 (UP6). Reserved for future Precinct separation.
Subd. 7. Precinct 7 (W4P7). All properties within the Corporate limits of the City of Stillwater
beginning at the point of intersection of the centerlines of County Road 5 (also known as Stillwater
Boulevard) and TH 36. Thence Westerly along the centerline of TH 36 approximately two thousand
feet (2000 feet) to the southern tributary to Long Lake. Thence Northerly along said tributary to
Long Lake and the east shoreline of Long Lake and the outlet channel to the centerline of County
Road 12 (also known as West Myrtle Street). Thence Easterly along the centerline of County Road
12 to the centerline of Brick Street. Thence Southerly along the centerline of Brick Street to the
centerline Street County Road 5 (also known as Olive). Thence Westerly and South westerly along
the centerline of County Road 5 to the point of beginning.
Subd. 8. Precinct 8 (W4P8). All properties within the Corporate limits of the City of Stillwater lying
Southerly of County Road 12 (also known as Myrtle Street), Easterly of County Road 15 (also
known as Manning Avenue North), Northerly of TH 36, and Westerly of the following described
line: beginning at the intersection of the centerlines of TH 36 and the Southern tributary to Long
Lake. Thence Northerly along said tributary and the east shoreline of Long Lake and the Long Lake
outlet channel to the centerline of County Road 12 (also known as Myrtle Street) and said line there
terminating.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after its passage
and publication according to law.
Adopted by the City Council of the City of Stillwater this 3rd day of April, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
ENACTING A MORATORIUM ON COMMUNITY -WIDE CELEBRATIONS WITHIN
THE CITY OF STILLWATER
WHEREAS, the City Council of the City of Stillwater, Washington County, Minnesota, acknowledges
that the City has had a long and colorful history of community -wide celebrations especially during the summer
months; and,
WHEREAS, the celebrations have reflected the historical origins of the City growing out of its place in
the lumber industry as the site of numerous lumber mills and the home of many associated with the lumber
industry; and,
WHEREAS, in this century the City and surrounding areas have grown substantially in population yet a
careful analysis has not been made regarding the theme, nature, extent and duration of any community -wide
celebration that would be fit and proper for the City of Stillwater and surrounding area; and,
WHEREAS, the impact of any community -wide celebration on the City, especially its downtown, is
substantial since large amounts of public property including parks and streets are needed for the celebration; and
extensive planning and execution time are required by the fire and police forces of the City; and,
WHEREAS, during the summer of 2012 the City will be conducting improvements in the Lowell Park
area as well as finishing construction on a pedestrian pathway on Commercial Street and therefore much of the
downtown area including Lowell Park will be unavailable for a community -wide celebration.
NOW, THEREFORE, be it resolved as follows:
l.) That a moratorium is hereby established in the City of Stillwater for the calendar year of 2012
with regard to any community -wide celebration having its site in the downtown central business
district of the City. This moratorium will not apply to periodic gatherings and lesser events,
including the spring and fall art fairs, Summer Tuesdays, Harvest Fest and the Cruisin' on the
Croix Car Show.
2.) That during the year of 2012 the City Council pledges to work with citizens and interest groups
in an attempt to define the community celebration of the future, relevant to not only the historical
origins of the City but the present population of the City, and its benefit to the central businesses
of the City, the city population, and neighboring communities.
Enacted by the City Council this 20th day of March, 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary
Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board
Chair Hegberg presided.
Accounting and Finance
Approval of a three -year contract with USBank to enroll in the Payment Plus program.
Commissioner Reports — Comments — Questions
The Commissioners reported on the following items:
- Commissioner Weik — reported on the National Association of Counties (NACo) Legislative
Conference;
- Commissioner Lehrke - reported on the NACo Legislative Conference;
- Commissioner Pulkrabek — reported he will attend the Metropolitan Emergency Services Board
meeting and the Parks and Open Space Commission meeting;
- Commissioner Kriesel — thanked Commissioners Weik and Lehrke for the report on the NACo
Conference and suggested that a workshop should be scheduled after conferences to review the
information that was obtained; he spent the last couple of week thanking people who were
involved in the passage of the St. Croix River Crossing; he attended a collaborative on
leadership in Minneapolis; he's working with community leaders in his district along with the
school district looking at shared services; and he will attend the Stillwater River Crossing open
house at the Water Street Inn;
Commissioner Hegber-g — reported on the Association of Governmental Risk Pools
Conference; and he met with the City of Hugo to discuss a gravel road project that connects to
asphalt roads.
Community Services
Approval of the following actions:
- Appoint Linda Reber, Manpower, to the Workforce Investment Board as a Small Business
Representative to a first term expiring June 30, 2014;
- 2012 -2016 contract with People, Inc. to provide case management and basic needs services to
families participating in the Parent Support Outreach Program;
- 2012 -2016 contract with Episcopal Community Services to provide case management and
basic needs services to families participating in the Parent Support Outreach Program.
General Administration
Approval of the following actions:
- February 21 and 28, 2012 Board meeting minutes;
- Permanent use of fund balance in the amount of $1 million to fully fund the county's financial
management system (JDEwards) upgrade;
- Public comment on draft county redistricting principles;
- County Board to consist of five county commissioners;
- Resolution to be brought back on March 20 adopting the 2012 redistricting principles;
- Resolution No. 2012 -031, appreciation to community members and legislative leaders on the
passage of the Congressional approval of a St. Croix River Crossing;
- Legislative update presented;
- Board correspondence was received and placed on file;
- Workshop held to discuss the redesign of the county website.
Human Resources
Approval to revise Human Resources Policy #5016, Americans with Disabilities Act.
Property Records and TaxAaver Services
Approval of the following actions:
- Resolution No. 2012 -029, lawful gambling exemption for the Ruffed Grouse Society, Missi-
Croix Chapter;
- Liquor license renewals for the following: The Point, Inc., Denmark Township; SSG
Corporation, Denmark Township; Afton Alps, Inc., Denmark Township; Withrow Ballroom
Catering Services LLC, May Township; Stoneridge Golf Club, Inc., West Lakeland Township;
Disabled Veteran's Rest Camp Association, May Township.
Public Health and Environment
Approval of the following actions:
- Volunteer Management Services Agreement with Community Thread;
- Workshop held to discuss the draft County Waste Management Master Plan, 2012 -2030.
Public Works
Approval of the following actions:
- Assignment agreement with the Washington County Regional Railroad Authority for the use of
the $225,000 in Counties Transit Improvement Board Capital Grant funding for the
development of the Newport Transit Station;
- Lease agreement with Advance Acceptance for the Trimble Robotic Total Station;
- Resolution No. 2012 -030, Trunk Highway 61 detour agreement with the Minnesota
Department of Transportation;
- Set public hearing for April 10, 2012 to consider the Point Douglas Regional Trail Master Plan.
Regional Railroad Authority
Approval of the following actions:
- Regional Railroad Authority meeting minutes from January 17, January 24, and February 14,
2012;
- Assignment agreement with Washington County for the use of the $225,000 in counties Transit
Improvement Board Capital Grant funding for the development of the Newport Transit Station.
Sheriffs Office
Approval of the following actions:
- Service Contract with Motorola for ongoing maintenance, network monitoring, onsite
infrastructure response and the dispatch of service technician for the 800 MHz Public Radio
System;
- Agreement with Integrated Solutions Consulting to complete a Regional Strategic Plan for the
Metropolitan Region Homeland Security Emergency Management Board.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
q "fillwater
gpN= Lk
INN 1INTKFkACE OF NINNENITN
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
March 20, 2012
REGULAR MEETING
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1. Possible approval of March 6, 2012 regular and recessed meeting minutes.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
7:00 P.M.
2. Possible approval of recommendations for General Obligation Capital Outlay and refunding Bonds, Series
2012A - Dave McGillivray, Springsted, Inc. (Resolution - Roll Call) (AVAILABLE TUESDAY)
3. St. Croix River Crossing Project Update — MnDOT Todd Clarkowski
4. Possible approval of Stillwater Criterium Bike Race Contract (Resolution — Roll Call) — Lee Stylos
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
STAFF REPORTS
5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Dev. Director
9. Public Wks Dir /City Engr. 10. Finance Dir. 11. City Attorney 12. City Administrator
CONSENT AGENDA (ROLL CALL)"
13. Resolution 2012 -039, directing payment of bills
14. Resolution 2012 -040, approval of temporary permit to construct Shoddy Mill project
15. Resolution 2012 -041, approval of License to Use Real Property for annual household hazardous waste
collection at Lily Lake Arena May 19th
16. Possible approval of temporary liquor license for Stillwater Public Library Foundation
17. Resolution 2012 -042, accepting work and ordering final payment for Sewer Interceptor Project
(Project 2010 -08)
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
18. This is the date and time for a public hearing to consider the Millbrook 6th Addition Final Plan and Final
PUD Site Plan, postponed from March 6, 2012 meeting. (Resolution — Roll Call)
19. This is the date and time for a public hearing to consider making application for an Outdoor Recreation
Grant Program to develop Millbrook Park located in Stillwater, Minnesota. Notice was published in the
Stillwater Gazette on March 9, 2012 (Resolution — Roll Call)
20. Case No. 2011 -04. This is the date and time for a public hearing to consider a request from City of
Stillwater for amendment to the City of Stillwater 2030 Comprehensive Plan, specifically to the City's
Transportation Plan (addressing changes to Metropolitan Highways and Transit Routes & Facilities), and
the City's Park Plan (by adding the Middle St. Croix Valley Regional Trail Search Corridor) as required by
the release of a Metropolitan Council System. Notice was published in the Stillwater Gazette on March 9,
2012. (Resolution — Roll Call)
21. This is the date and time for public hearing to consider the 3rd Street South street improvements. Notices
were mailed to affected property owners and published in the Stillwater Gazette on March 2 and March 9,
2012. (Resolution — Roll Call)
UNFINISHED BUSINESS
22. Possible approval of second reading of Ordinance 1044, amending Chapter 43, Liquor, an ordinance
relating to the Sale of Intoxicating Liquor in the City of Stillwater (Ordinance - Roll Call)
23. Discussion and decision on proceeding with the design for a possible expansion to the armory gymnasium
24. Possible approval of plans & specifications for the 2012 Street Improvement Project (Resolution — Roll
Call)
25. Possible approval of release of funds for Lowell Park improvements
26. Possible adoption of resolution regarding moratorium on festival replacing Lumberjack Days (Resolution —
Roll Call) (AVAILABLE TUESDAY)
101 MAN ft 101 LlIx,XI
27. Possible adoption of resolution relating to the St. Croix River Bridge Crossing (Resolution — Roll Call)
28. Possible approval of CLG Grant applications and Minnesota Historical and Cultural Grant applications
(Resolution -Roll Call)
29. Possible authorization to prepare study to consider the designation of Historic Preservation District
(Resolution -Roll Call)
30. Possible approval of first reading of an ordinance amending Sec. 21 -11 relating to Election Wards
(First Reading - Roll Call)
31. Possible approval of Tim Press reappointment to Joint Cable Commission (Resolution — Roll Call)
32. Possible approval to accept bid to upgrade City's Outdoor Warning Sirens
33. Possible approval of new tobacco license located at 1754 Market Drive — Ryo Tobacco Company,
George Kabalan applicant (Resolution — Roll Call)
34. Strategic planning — Councilmember Menikheim
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
35. Yellow Ribbon update
STAFF REPORTS (CONTINUED)
ADJOURNMENT
*All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There
will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed
from the consent agenda and considered separately.
.. ate, 191 11ITM►LACE OF MINN III II
CITY COUNCIL MEETING MINUTES
March 6, 2012
REGULAR MEETING
CALL TO ORDER
Mayor Harycki called the meeting to order at 4:30 p.m.
ROLL CALL
Present: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Absent: Councilmember Cook
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
OTHER BUSINESS
Discussion on Lowell Park Improvements
4:30 P.M.
Public Works Director Sanders provided an overview of the consultants' draft master plan
for Lowell Park. He stated features for north Lowell Park, from Chestnut Street to Mulberry
Point, include an amphitheater with connections to an expanded sidewalk system. He noted
the plan incorporates the formal gardens that were a highlight many years ago, with a
fountain feature and plantings. He added that another feature would be the closure of
Mulberry Street to everyday traffic, making it more of a walkway down to the gazebo area;
and also that is the intent for Sam Bloomer Way, making it more of a pedestrian walkway
rather than an avenue for vehicular traffic. He indicated that there also would be a stage area
as part of the amphitheater, and that the plan incorporates all of the planned parking lot
improvements.
On a question by Councilmember Polehna, Mr. Sanders responded that the proposed trail
would connect along the railroad bed to the new Brown's Creek state trail. There was
discussion as to when the Corps' project might get started, and Mr. Sanders answered that the
Corps, at this time, still is planning on an Aug. 1 start, and he would try to get Col. Price to
come out and talk to the Council, perhaps at the next meeting.
City Council Meeting
March 6, 2012
Asst. Public Works Superintendent Tim Moore described improvements to the park that staff
is recommending be started, noting that with spring flooding expected to be minimal and the
inactivity in the park this summer, now is a good time to get started. He pointed out that the
work consists largely of doing grading north of the amphitheater up to the Mulberry Point
area. He explained that inside of the Mulberry Point Circle, plans are to increase grade to
enable flooding of a skating rink in the winter. He added that the plan also includes
installation of an irrigation system this spring, and noted that irrigation will be installed for
the entire park, from Nelson Street up to Mulberry Point. He also reported that the gazebo is
in need of some work, and staff has been getting quotes on that work. He showed photos
indicating how re- grading will reduce the amount of water in the park at an elevation of 682'.
He stated estimates for the cost of grading in the north end of the park are from $35,000 to
$60,000, and that he thought a lot of the work could be done in -house to save on that cost.
Mr. Moore indicated that he thought the City would need some help in mixing soils that are
well draining and conducive to growing turf. He stated on average, he thinks the park can be
graded to a 3% grade. Regarding the gazebo, he noted there is quite a bit of failing wood, the
paint is coming off and there is a problem with the roof. He continued that initially estimated
repairs would cost about $25,000, but repairs may cost a bit more than that original estimate.
Mr. Moore stated plans also are to make improvements to the existing bathrooms in the south
portion of the park, and that plans are to retain the east wall and expand the bathrooms to the
north by 10' and to the west by 10', and raise the grade up by 1.5 -2' to reduce the dampness
and reduce the need to protect the structure from high water in the spring. He presented
several possible designs for the improved bathroom building, and noted the next step would
be to solicit RFPs for architectural services and structural engineer in order to raise the grade
of the structure.
Councilmember Polehna asked about the possibility of increasing the size of the facility, and
Mr. Moore replied that the City can build a structure of up to 600 square feet without needing
a variance.
City Planner Mike Pogge explained that the primary issue is related to construction in the
flood plain. Mayor Harycki agreed with the possibility of increasing the size of the building,
referring to the anticipated trail activity in the area. It was consensus to try to obtain a
variance to accommodate additional staffs in the facility.
Councilmember Roush inquired about the timeline and funding for the improvements. Mr.
Moore answered that funds have been set aside in the Lowell Park improvement fund, and
weather permitting, some work could begin later this month. Mr. Sanders noted there is
$500,000 available in the Lowell Park reserve fund, and the improvements brought before
the Council amount to about $340,000. Mr. Sanders pointed out that some utility poles have
to be relocated at an estimated cost of $30,000. In discussion about the possible timeline, Mr.
Moore noted that spring is the best time to establish turf and noted it would be best to get
going on the grading, turf and irrigation as soon as possible.
Mayor Harycki applauded the efforts of staff, and asked about the status of the turf in the
new Millbrook Park. Mr. Moore responded that the irrigation system was installed last fall;
he noted the east half of the park is in pretty good shape, with the west side still in need of
additional seeding, fertilizer, etc. Mr. Moore stated the park isn't to a point yet where it can
be used for baseball or soccer, and that the east half is already being used for some activities.
Page 2 of 12
City Council Meeting
March 6, 2012
City Administrator Hansen verified that Council wished staff to proceed with the discussed
improvements, noting requests for the release of funds would be brought back for Council
action.
STAFF REPORTS
Fire Chief Glaser updated the Council on activities in the first part of the year, noting it has
been a busy time. He reported that he had completed an all- hazard incident management
team training, which certifies him to serve on the Minnesota Type 3 incident management
team, a team that is potentially deployed to larger events that might occur. He noted seven
department staff have been certified in incident command training. He indicated that a
significant amount of time has been spent working with Washington County on the new
computer -aided dispatch system and the new records management system; he noted the
County's goal is to have the system up and running in August. He pointed out noted that the
area recently annexed to Stillwater Township from Lake Elmo, south of Highway 36, is now
part of the department's service area.
Councilmember Polehna asked about the emergency siren system, whether plans are
proceeding to switch to the low -band system, and Police Chief Gannaway answered that
there have been problems encountered, and the City may have to go to a new vendor.
Mayor Harycki inquired about a siren for Lowell Park, suggesting with the work that will be
going on, now might be the time to do something, and Chief Gannaway stated replied that he
would look into that issue.
City Clerk Ward referred to the revised agreement for the car show scheduled for Council
action later in the meeting, noting there has been an item added to make the event organizer
aware that the City will be doing work in Lowell Park this summer, and the City has the right
to move the location, if necessary.
City Clerk Ward also updated the Council on redistricting, noting that she had met with the
Charter Commission the night prior to the Council meeting. She reported that the City has 30
days to complete the process. She stated the Charter Commission presented with four plans,
with one plan selected to go to public hearing. She noted the public hearing is scheduled for
March 19. She reviewed the map of the existing wards and the map of the new boundaries
selected by the Charter Commission. She indicated that one of the criteria for selection is the
scheduled 2015 annexation of properties to the west, and that the plan eliminates two very
small precincts. She noted the new boundary map is clean, with none of the wards crossing
the dividing line between legislative districts. Ms. Ward pointed out that she is looking to
have two polling places for each of the wards. She noted that once approved by resolution by
the Charter Commission, the redistricting will be adopted by ordinance, with two readings by
the Council, on March 20 and April 3, the statutory deadline.
Community Development Director Tumblad referred to the information he had provided
regarding the process for review of special event applications, along with the resolution
establishing the policies for reviewing events. He specifically reviewed the process for
special events with contracts, which are required when City services are used beyond the
ordinary. He noted what is especially time - consuming are new special events with a contract
or contract events where major changes are being made. After review by the various City
commissions, such as parking, parks and recreation, he indicated there is a requirement for a
Page 3 of 12
City Council Meeting
March 6, 2012
public meeting with notice to all properties abutting the venue location, followed by Council
action to detail the specifics of a contract, and a notice mailed by the organizer prior to the
event to remind folks of the event. He explained that the process takes about 60 days to
complete. Mr. Turnblad pointed out that the fee schedule for 2012 includes a set fee for the
use of parking lots when more than 10 spaces are used, and that the fees were reduced quite
considerably for some of the non -pay parking lots.
Public Works Director Sanders reported that the City had received its FEMA reimbursement
for last year's flooding in the amount of $211,000, which paid for most of the City's
expenses. He also told the Council that he had asked Todd Clarkowski from MnDOT to
attend the next Council meeting, March 20, to provide a timeline of bridge activities for the
next few months.
Finance Director Harrison informed the Council that the City has been awarded another
Certificate of Achievement for Excellence in Financial Reporting for the financial statement
for 2010. She noted this is the City's 21st consecutive award.
City Administrator Hansen updated the Council that a rating conference call on the City's
bond sales was scheduled for the following day. He indicated that maintaining or improving
its bond rating will be challenging this year due to the economy, but he expects to do fairly
well based on past experience. He noted the City can save a lot of money on interest if things
go well.
The meeting was recessed at 5:25 p.m.
RECESSED MEETING
Mayor Harycki called the recessed meeting to order at 7 p.m.
ROLL CALL
Present: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Absent: Councilmember Cook
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
7:00 P.M.
The Boys Scouts in the attendance led the Council and audience in the Pledge of Allegiance.
Page 4 of 12
City Council Meeting
APPROVAL OF MINUTES
March 6, 2012
Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve the
February 21, 2012, regular meeting minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
OPEN FORUM
There were no public comments.
CONSENT AGENDA
11. Resolution 2012 -035, directing payment of bills
12. Possible approval to purchase a firewall
13. Possible approval of computers for various departments
14. Possible approval of sale of Zamboni
15. Possible approval of waiver of garbage collection charges
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the
Consent Agenda as presented.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
PUBLIC HEARINGS
This is the date and time for the public hearing on the 2012 Street Improvement Project Notices
were mailed to affected property owners and published in the Stillwater Gazette on February 17
and February 24, 20120
Assistant Engineer Kraftson reviewed the proposed project, including those streets proposed
for mill and overlay and those proposed for reconstruction. On the streets scheduled for mill
and overlay, he noted, the work is primarily between the curbs, with replacement of sidewalk
as needed, along with some minor utility work, primarily the replacement of catch basins. He
continued that work on the reconstruction streets is primarily between the sidewalks, about 5'
beyond the existing street, with new concrete curb and gutter, replacing sidewalks and
necessary utility work. He stated access is maintained throughout the project. He explained
proposed street widths, noting there are two blocks, Everett between Mulberry and Cherry,
and Third, from Myrtle to Mulberry, where 36' widths are proposed; on several low volume
sections of roadways, 28' widths are proposed. Mr. Kraftson also described the proposed
utility work, including extension of sanitary sewer to one block where there currently is no
sewer, with two homes served by septic systems. He also noted there are two blocks in the
project area that are currently served by a small, galvanized water service where it is
proposed to install a new 6" water main. He added that the Water Board has agreed to share
one -half of the cost of the new water main. In addition to replacement of catch basins, he
indicated that the project includes the installation of four rain gardens and one larger scale
infiltration practice to meet runoff requirements. Mr. Kraftson also reviewed the preliminary
assessments and the pertinent assessment policy. He indicated that the total amount proposed
Page 5 of 12
City Council Meeting
March 6, 2012
to be assessed is $1,069,000, with the City's share of the project cost $972,000. He noted the
City has received a grant of $31,000 from the St. Croix River Association for the infiltration
improvements, and the Water Board is contributing $13,375 for the new water main. He also
reviewed the possible project schedule.
Mr. Kraftson noted there was a petition in the agenda packet from several homeowners on
Martha Street requesting that the City look at doing a mill and overlay, or postponing the
work on that block; he pointed out that the street was rated in poor condition in the Pavement
Management Study and stated mill and overlay work is generally reserved for streets with
curb and adequate structure.
Councilmember Roush asked if Councilmember Cook had provided any comments about this
issue and Mr. Kraftson responded that he had not received any input from Councilmember
Cook.
Mayor Harycki inquired about the impact on the project schedule should a decision be
delayed on this particular block until Councilmember Cook has had a chance to comment.
Mr. Kraftson answered that two neighborhood meetings have been held on the proposed
project and there was no negative feedback at either of the neighborhood meetings; he noted
a delay would push the schedule back.
Mayor Harycki opened the public hearing.
Mike McCarthy, 410 Linden St., commented on the street width, noting that several houses
on his side of the street are very close to the road. He asked that if there is any realignment,
the road be nudged to the south, rather than evenly as two of the houses on the north side
currently very close to the street.
Steve Wahlquist, 121 N. Martha St., stated he thought the street is way past due for being
reconstructed. He noted he attended one of the neighborhood meetings where it was stated
the prices have typically been down for the past several years; and he thought the project is
as cheap as it will be any time in the future. He also spoke of the possibility that the City may
not have funds to participate in the cost of street projects in the future, which would certainly
increase the cost of any future projects. He encouraged the Council to proceed with the
project, saying the work needs to be done.
Dwayne Nelson, 822 S. Second St., spoke of the problem of the top surface of streets falling
off. He asked if the City knows what is causing that problem and whether there is a solution
before spending this money. Public Works Director Sanders stated there is a study going on
to determine the cause and noted the study report should be issued this summer. Mr. Nelson
asked how the release of the report would dovetail with this project. Mayor Harycki replied
that the problem has to do with seal coating and that the City stopped seal coating several
years ago due to the problem. Mr. Sanders provided some additional information on what is
perceived as the probable cause of the problem.
No other comments were received, and the hearing was closed.
Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution
2012 -036, ordering improvement and preparation of plans & specifications for the 2012 street
improvement project (Project 2012 -02).
Page 6of12
City Council Meeting
March 6, 2012
Councilmembers in attendance noted they had not received any comments of concern from
Councilmember Cook and stated they felt comfortable voting in her absence.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
This is the date and time for a public hearing to consider the Millbrook 6th Addition Final Plan
and Final PUD Site Plan possible postponement of public hearing until March 20 2012.
Mayor Harycki conveyed that staff has requested this be continued until the March 20
meeting. Mayor Harycki opened the public hearing.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to continue this
hearing.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
UNFINISHED BUSINESS
None.
NEW BUSINESS
Possible approval of bid for Dasher Board System for Lily Lake Ice Arena
St. Croix Recreation Center Manager Doug Brady presented the bids. He indicated that three
bids were received, with the low bid of $96,658 by Athletica. He noted several alternates
were included in the bid with the recommendation to not do the install and the Low E
emissive ceiling at this time. He stated staff will do the installation, with the ceiling to be
considered at a later date.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the
low bid for the dasher board system. All in favor.
Discussion of Stillwater River Days, Jesse Kurtz, Valley Promotions
Robert Hart, partner with Jesse Kurtz in Valley Promotions LLC, explained that the company
was put together specifically to address a replacement for the City's celebration, formerly
known as Lumberjack Days. He reported that Valley Promotions proposes a family- friendly
event in the tradition of "Play Days," a celebration held in the 1930s and 1940s that was very
family- oriented with games and picnics. He stated the tradition of a summer festival in
Stillwater is well entrenched. He noted while there have been some issues in the past few
years, there are none that should bring the City to the point of saying "no more." He
expressed that their proposal is focused on Stillwater and the St. Croix Valley in general. He
added that the goal is by having a family- focused program to bring the kind of people into
town that the merchants, restaurants and entrepreneurs want to see here. He suggested that in
the past, whether because of the venues or entertainment choices, the event was attracting a
crowd that was not consistent with what the main stream Stillwater folks really want. He
noted their real focus is to protect a long - standing Stillwater tradition and they would like the
opportunity to work with others to keep he celebration going. He reviewed some of the
Page 7 of 12
City Council Meeting
March 6, 2012
proposed program components, including vendors and entertainment, the grand parade and
fireworks, and indicated they have already been in contact with the people necessary to make
this happen when, and if, the Council gives its approval to move forward. He continued that
they have been planning since last November and already have well in -hand what is
necessary to meet requirements for general administration, compliance, security, power,
sanitation, clean-up, and web site management. He pointed out that putting a moratorium on
the celebration for two or three years will irreparably damage Stillwater's image as a go -to
destination, and that moving forward will help the community heal rather than focus on what
is past. He stated Valley Promotions has the support of a number of major sponsors of past
events. He noted most of the planned events would be free of charge, depending on the
generosity of sponsors. He added it is vitally important to Stillwater to continue the tradition
of a summer celebration.
Mayor Harycki offered that as a community, he believes there is a need for time to reassess
where it wants to go with any celebration; he added that he believes there is a need for the
community to come together to get some consensus on this issue. Mayor Harycki thought it
would take some time to reach a consensus and he would not be ready to jump into anything
this year.
Councilmember Polehna expressed that he was not willing to jump into anything at this
point, but he was not in favor of holding off for two or three years, suggesting the vast
majority of the residents, 86% according to the City's survey, liked Lumberjack Days.
Councilmember Polehna noted there are a number of people interested in putting on a
celebration and the Council needs to determine how it is going to select the organizer(s).
Councilmember Menikheim concurred with the need to take some time, saying the majority
of the people he has spoken with have expressed there is a need to take some time off, time to
heal. He added that there needs to be community involvement in determining what a future
festival should be like.
Mr. Hart reiterated that they have the support, and petition in support, of many Main Street
businesses.
Mayor Harycki agreed with the need for residents' input, and Mr. Hart noted a lot of their
ideas have come from the input of local residents and they have talked with a lot of people
who want to get involved.
Councilmember Polehna congratulated Valley Promotions on the job done, but noted he
didn't think it fair to give them approval without hearing the proposals from other interested
groups.
Mr. Hart asked why none of these other groups have come forward, and Councilmember
Roush responded that Valley Promotion's proposal is to focus not only on Stillwater but the
entire St. Croix Valley. He would not want to exchange one large festival for another large
festival, and Mr. Hart indicated that the intent is to keep it local, Marine on St. Croix to
Bayport or Afton, rather than try to attract folks from the greater metropolitan area as has
been done in past years.
No action was taken.
Page 8of12
City Council Meeting March 6, 2012
Possible 1 st reading of ordinance amending Chapter 43 Liquor, an ordinance relating to the Sale
of Intoxicating Liquor in the City of Stillwater
City Attorney Magnuson reiterated from the last meeting, that the intent of the ordinance is to
clarify what has been permitted by state statute for a long time, specifically allowing the City
to issue combination off -sale and on -sale liquor licenses.
Councilmember Roush asked Police Chief Gannaway if he had any concerns, and Chief
Gannaway noted he had no objections.
Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve the first
reading of the ordinance.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Possible approval of lights for pedestrian walkway
Public Works Director Sanders reported quotes were solicited with two obtained, one from
Xcel Energy and another from Signature Lighting. He indicated that Xcel will only install
lights adjacent to a curb or street section, which eliminated two of the planned eight lights; he
noted the City would have to hire another contractor to install the other two lights. He stated
that Signature Lighting will install all eight lights at a price of $41,882, about $8,000 cheaper
than Xcel's bid for six lights. He noted that Signature Lighting has done other work for the
City, including the lighting for Forest Hills neighborhood. He explained that funding would
come from the pedestrian plaza improvement money, rather than TIF as noted in the staff
memo.
On a question by Mayor Harycki, Mr. Sanders answered that the lights would be metered,
with the City only charged for the time the lights are on, whereas Xcel charges a flat amount.
On a question by Councilmember Roush, Mr. Sanders replied that the pedestrian walkway
lighting would be similar to the lights along the riverfront, rather than those along Main
Street.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve entering a
contract with Signature Lighting as recommended. All if favor
Possible approval of new Sunday liquor license for K.C. Hall
City Clerk Ward reviewed the request and noted approval should be conditioned on approval
by police, fire, building, finance departments and Minnesota Liquor Control. On a question
by Councilmember Roush, Ms. Ward responded that almost all of the clubs and bars in the
City have Sunday licenses.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt
Resolution 2012 -037, approving the issuance of a new Sunday liquor license to Stillwater K.C.
Hall, Inc.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Page 9of12
City Council Meeting March 6, 2012
Possible approval of 2012 Cruisin' on the St. Croix Special Event & Contract
City Attorney Magnuson explained that this contract has been in place for several years. He
indicated that the changes include the vendor's recognition that there are going to be City
improvements taking place in the area and there is a possibility that the event may have to be
moved to a different location due to that work.
Scott Zahren, speaking on behalf of the Chamber, stated they are aware of that possibility
and have a contingency plan. Mr. Zahren noted they are on a limited budget and the event
doesn't make money. He asked that the Council consider a reduction in the parking lot rate.
He recalled that last year, the Council authorized a rate of $50 a day, versus the proposed rate
about $210 a day. He pointed out the event is free to the public and that the $150 increase is a
pretty big hit. He stated they have their own barricades and pick up their own trash. He
asked that this year the increase be split down the middle, and revisit the fees in 2013. Mr.
Zahren noted they will not be on the grass.
Motion by Mayor Harycki to change the parking lot fee to $1,162.50. Councilmember
Menikheim seconded the motion but noted the organizers should be aware that the fees will be
looked at again next year.
In discussion, it was noted the event takes place on the gravel lots and it is a relatively low
impact event. Councilmember Roush questioned whether the Parking Commission would
feel it was being undermined by this decision. Councilmember Menikheim stated he thought
the Commission would feel that way, saying the Commission is looking for consistency.
Motion by Mayor Harycki, seconded by Councilmember Menikheim, to adopt Resolution 2012-
038, approving 2012 Cruisin' on the St. Croix Special Event & Contract to include approval of
the contract, with a parking rate of $1162.50.
Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Possible approval of noise variance for Gopher to Badger Event
City Clerk Ward reviewed the request, and indicated that the event does not utilize any City
services that require overtime. She noted the event does require a variance from the noise
ordinance as it begins at 7 a.m. and a microphone and amplifier are utilized. She stated there
have been no complaints in the past.
Councilmember Polehna asked about the number of participants and questioned how police
assistance wouldn't be needed for the number of runners involved; he expressed a concern
about consistency. Chief Gannaway responded that the runners are out of town relatively
quick and the event does utilize Washington County deputies.
Councilmember Roush offered that he has never heard a single complaint involving this
event. Chief Glaser noted the primary difference is when races terminate in Stillwater it
generates more crowds, however this one does not.
Page 10 of 12
City Council Meeting
March 6, 2012
Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve the
noise variance.
Motion passed 3 -1, with Councilmember Polehna voting against.
COUNCIL REQUEST ITEMS
Councilmember Menikheim stated he would bring information regarding a strategic planning
session to the next Council meeting.
Mayor Harycki asked Mr. Sanders to work with a Scout or civic group to get a new flag for
the flagpole in Lowell Park.
City Administrator Hansen noted that the Council took no action regarding the proposal for a
replacement summer festival. He asked for direction on how to respond to applications for
similar or ancillary events related to that time period, and whether he should submit such
applications through the special event process outlined earlier in the meeting by Mr.
Turnblad.
Motion by Councilmember Menikheim, seconded by Mayor Harycki, for a moratorium on
special events for 2012; and the language was later changed to a moratorium on summer festivals
for 2012.
City Clerk Ward asked about two new races that are being proposed. Councilmember
Polehna asked if the motion should specify events being held in Lowell Park, considering the
work that is planned for this summer.
Councilmember Roush noted he thought the term "festival' was too general.
City Attorney Magnuson suggested that staff prepare a resolution for consideration at the
next meeting.
Mayor Harycki rescinded his second and Councilmember Menikheim rescinded the motion.
ADJOURNMENT
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 8:15
p.m. All in favor.
ATTEST:
Diane F. Ward, City Clerk
Ken Harycki, Mayor
Page 11 of 12
City Council Meeting
March 6, 2012
Resolution 2012 -035, Directing the Payment of Bills
Resolution 2012 -036, Ordering improvement and preparation of plans & specifications
for the 2012 street improvement project (Project 2012 -02)
Resolution 2012 -037, Approving the issuance of a new Sunday liquor license to
Stillwater K.C. Hall, Inc.
Resolution 2012 -038, Approving 2012 Cruisin' on the St. Croix Special Event &
Contract
Page 12 of 12
TO: Mayor and Councilmembers
FROM: Bill Turnblad, Community Development Director
DATE: March 14, 2012
RE: Nature Valley Grand Prix Stillwater Criterium
Parking Fee
BACKGROUND
The Nature Valley Bicycle Festival will have its grand finale and signature event in
Stillwater again this year. The 11 th annual Stillwater Criterium is planned for June 17th
REQUEST
The organizers of the event have requested that the City close each street in the course
and reserve two parking lots for their exclusive use. From the Downtown Parking
Commission's point of view, the request is to reserve all of the on-street parking along
the course and to reserve Parking Lots 12 (Olive St Lot) and 13 (UBC Lot). The course
and lots involved are shown on the attached map. (Please note that the map also
includes Lot 14, but it will not be used for the event.)
COMMENTS
Parking Lot Reservations
Lot 12 (Olive St Lot) would be used for the Festival Expo and serve as the location for the
race jumbotron. The expo will include a number of vendors offering bicycles, bicycle
accessories, fitness equipment, food and booths for festival sponsors. Portable
restrooms will also be located in this lot. The City's 2012 fee schedule sets a price of $3
per space per day in this lot. Since all 47 spaces would be reserved, the total fee for
the lot would be $141.
Lot 13 would be the location of the "pit" for race participant bike repairs. It will also
function as a base of operations for, the event organizers. So, all 103 spots are
requested to be reserved. As with Lot 12, the fee for this lot is $3 per space for the day.
The total fee for this lot would therefore be $309.
The fee schedule recognizes that the parking fee is negotiable for events of a
magnitude necessitating a contract with the City, such as the Stillwater Criterium.
Stillwater Criterium
March 14, 2012
Page 2
On- street Parking
The race requires closure of the course streets. (See attached map.) Closed portions of
both Second and Third Streets are in the Downtown Parking District and the City
charges for reserving the on- street parking spots. Second Street up to the foot of
Chilikoot Hill is considered part of the Downtown Parking District. It has marked on- street
spots. Third Street up to Pine Street is considered part of the downtown parking system
as well. But, its parking spaces are unmarked. The total number of on- street spaces is
79 (51 un- marked and 28 marked). The fee for each reserved on- street parking spot is
$3 for the day. The total would be $237. Last year the Parking Commission
recommended charging only for the 28 marked spots on Second Street. Staff
recommends the same for this year, which would be a fee of $84 for on- street parking.
As with parking lot fees, the on- street fee is negotiable for this contractual event.
Total fees
If the City were to charge the entire fee for use of the two lots and the marked on- street
parking, the total fee would be $534.
Notes
1. Last year's parking rates were $9 per space in lots. This year it is only $3 per
space. So, the parking fees last year were $1,434. Whereas this year the total is
only $534.
2. Last year the event organizers asked the City Council to waive the parking fee
and in return the organizers would direct their participants and spectators to park
in the city parking ramp. The City Council granted the request and waived the
entire fee. Even though the event organizer did put up signs to encourage use
of the ramp, there was no noticeable increase in ramp use for the bike race.
ALTERNATIVE COURSES OF ACTION
Since this is a special event operated with a contract, the City has several available
alternatives.
A. Charge the entire $534 fee.
B. Waive a portion of the fee.
C. Waive the entire fee.
RECOMMENDATIONS
City staff and Parking Commissioners recommend that the full $534 fee be charged. Especially
since encouraging event participants and spectators to use the parking ramp is not effective.
Attachments: Map
bt
,.ter. EVENTS PERMIT APPLICATI
216 North 4th Street, Stillwater, MN
T H E BIRTH Telephone:
651 -430 -8800 Fax: 651 -
Incomplete applications or applications received after deadline will not be office
accepted. See Event Instructions for application deadline and fees. Date
Date of Application: a4 +Zy1�_ Type:
l"Aft-1111111111 -M
ADM.#
FEB 2 9 2012 '
!;ITY OF STILLWATER
Event Special Event
Event Information
Title /Name of Event (
��
Event Date/Time: Set up: Date
Actual Event: Date
Clean up: Date
�+�ti l ��� \-L
,,,, 1 ZJ \7 _
�JtiQ \Z
Time to pn
Time l, C. c3a� to
Time 3 (-)c)E -,. to
(Events after 10:00 p.m. require a variance from City Council
Location (Address) of Event:
(If in Lowell Park please specify north or south Lowell park)
Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website)
Estimated Attendance (participants and spectators):
5L
Applicant Information (Person /Group Responsible)
Sponsoring Organization Name:
Mailing Address:
City, State, Zip Code:
Primary Contact /Applicant Name:
Phone Number: 1-51
Fax: _
Cell Phone: --
Email Address:
Website Address:
Name of contact person during event:
Cell Phone:
Alternate contact during event:
Cell Phone:
Refer media or citizens inquires to:
Phone:
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs/banners be put up
No ❑
Yes Sa--"
"I
Number and size:
Will there be any inflatables?
No�
Yes ❑
insurance certificate from rental vendor is required
Will there be entertainment?
No F-1
Yes
What type:
Fees for electricity may
apply see instructions
Will sound amplification be used?
No ❑
Yes i
Hours and Type:
Will a stage or tent(s) be set up?
No ❑
YesJ
Dimensions:
Will there be temporary fencing?
No ❑
Yes
\\A
Will merchandise/food items be sold?
No ❑
Yes ;�y
How many
vendors expected: -2-
Fees for electricity may
apply see Instructions
Will food be prepared on site?
No F-I
Yes W
Contact Washington County Health Departmerit, 651430-6655
Will cooking operations be conducted?
No F-1
Yes 9
Contact Stillwater Fire Department, 351-4950
Will alcohol be served but not sold?
No Z
Yes ❑
See Alcohol Regulations in the Instructions
Will alcohol be sold?
No ❑
Yes ❑
4-e Alcohol Regulations in the instructions
O `� S
Will there be a fireworks display?
—
No Yes ❑
Permit required, contact Stillwater Fire Department, 651351-4950
Describe power needs and location of power source.
Describe level of advertisement lie, radio, flyers, ads, tv, press release). Attach sample if available
City Services (After reviewing the event application, City services maybe requrled for the event.)
Will event use, close or block any of the following: If yes specify location on site map.
City Streets or Right-of-way No f-1 Yes EjZ' Start/End rime: fib, (33 Date: Z'.�O
City Sidewalks or Trails No Yes ❑ Start/End Time: Date:
Public Parking Lots or Spaces No ❑ Yes � Start/End Time: Date: S: t,' Ot-
Will event need barricade(s)?
No ❑
Yes Zt-
Number needed:
� -,j -�_
Fees may apply
see Instructions
Will extra picnic tables be needed?
No \C'7-f
Yes 1-71
Number needed:
Fees may apply
see Instructions
Will portable restrooms be needed? No ❑ Yes
Number needed: Wt_ `'`" \,\ I�IV6'"tse Fees may apply
see instructions
Will extra trash receptacles be needed? No ❑ Yes 1�1-
Number needed: �'� "'��� �'" �` Fees may apply
see instructions
Describe trash removal and cleanup plan during and after event:
V
Will event need traffic control? No ❑ Yes
Contact Stillwater Police Department for assistance, 651 - 35113900
Describe crowd control procedure to ensure the safety of participants and spectators:
Will "No Parking Signs" be needed? No P— Yes ❑
Number needed: Fees may apply see Instructions
Show location(s) on site map
Will event need security? No a' Yes ❑
If event is overnight security will be required,
If using private secruity, list Security Company and Contact Information:
Will event need EMS services? No ❑ Yes
Contact Lakeview EMS, 651- 430 -4621
Describe plans to provide first aid, if needed:
t
Describe the emergency action plan if severe weather should arise:
List any other pertinent information:
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"Certificate of Insurance" maybe required. If insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the
City of Stillwater oo # a release of Liability.
Signature of Applicant dOAuthorized Agent
rxz, 2,i , <
Date
Racing Schedule
June 17th, 2012
9:00am - Beginning of Street Closures
10:00am — Full Course Closure
10:45am — Amateur race
11 :45pm - Women's elite race
12:45pm — Kids Race
1:30pm - Men's elite race
3:00pm -Streets, open
Stillwater criteriurn
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Nature Valley Grand Prix
Stillwater Criterium
Sunday, June 17n, 2012
Proposal for the City of Stillwater, Minnesota
The Nature Valley Grand Prix is a five -day cycling event. The Festival includes activities ranging
from professional bicycle racing to lots of options for kids and their families. This will be the
Festival's 12th year and 11 th year in Stillwater.
The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top
professional races in the country. The event is the number one ranked national event in the United
States for the last three years running.
Professional / Elite Bicycle Races in Stillwater
The Nature Valley Grand Prix concludes with a race in Stillwater and that is regarded as "the most
di cult bicycle criterium in the United States! " For 20 12, the Stillwater Criterium will be held much
the same as before with some minor improvements to attract more spectators and racers and again
will be the closing race to the weekend's events.
The 2012 Stillwater Criterium will include just three divisions: pro /elite men, pro /elite women and
advanced amateurs. In addition to the racing, a kids race that is two blocks long is planned as usual to
bring the families out to enjoy the day and give the kids an added bonus for bringing their bikes.
Schedule
9 :00am — Streets closure begins
10:00 - Streets closure begins around entire course
10:45 — Amateur race
11:45 - Women's elite race
12:45 -- Kids Fun Race
1 :30 - Men's elite race
3 :00 -- Racing Concludes - Streets begin to open
Associated Activities
The audience for the bike race is Minnesota and Wisconsin families. In addition to bicycle racing, the
Festival organizers provide stunt riders, DJ music, an expo area with food vendors and kids'
activities. Stillwater area groups are encouraged to add their own family activities to the Festival as
the south neighborhood hosts a picnic in Triangle Park in conjunction with the race.
Street/Road Closures
A complete closure of the race course is needed to ensure safety for racers, spectators and
residents. This circuit must be closed to traffic and free of obstructions (e.g. parked cars,
dumpsters). Complete course closure will last from 10:00am to 3:00 pm.
Resident Notification
A key to a successful event is to minimize inconveniences for the residents.
Pre -Event
• Late Winter/ Early Spring -Letters, schedules and course maps will be sent to all affected
residents and businesses. The letters will include contact information for people wishing to discuss
their concerns with the organizer.
• Two weeks advance — A reminder will be delivered to the residents and businesses affected by
impending street closures.
• Day Prior to event — Street closure signs will be posted per Police Department guidelines.
• Other - Press releases and maps will be sent to the Stillwater Gazette (among other media
outlets). Posters and brochures will be distributed throughout the community.
Event Day
• Pedestrian crossings - Pedestrians can cross the course at many locations.
• Detours — will be designated per Stillwater and Washington County guidelines.
• Maps - Course marshals will provide course maps and schedules to motorists who ask for
information.
• Vehicle crossings - vehicles can cross the course under police or race director supervision
(driving on the course during a race is prohibited for safety reasons.)
• Vehicles on the course - If it is essential that a vehicle use the course during the event, they
can do so before, between or after the completion of the races.
Route Security
Route security will be provided by a combination of police and volunteers. Every intersection will be
staffed and police will be stationed at key intersections. Many of the corner marshals will be
equipped with radios. Four police officers will be on duty. One each will be stationed at
Chestnut/2nd, Pine /3rd and 3rd /Chesnut. The fourth officer will "float".
Construction Schedule
Event setup will begin Sunday morning at 7 am and will be completed by 10am.
Road barricades needed to close the race circuit will be pre - placed on Friday or Saturday They will
be pulled into place when needed (see above) and then pulled back when the roads open. Tear down
will begin at 3:00 pm and should be completed by 4:00 pm. Most materials will be loaded into trucks
immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on
Monday.
Expo Area / Food Vendors
In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot
located at the northwest corner of Olive and Second Street. The expo area is an addition that helps to
attract more spectators by having bicycle industry and fitness related vendors, festival sponsors and
food vendors. The expo should not affect parking as it is located inside the race course. The parking
lot will be posted for no parking on race day.
Typical setup of the expo area allows a vendor a 101x10' space with pop -up tent. Food vendors will
typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or
any significant power source will be coordinated with the fire department for any safety concerns.
Parking
To minimize congestion in downtown Stillwater, we will use the event web site and printed materials
to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater
specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12,
13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event
by bicycle and will provide a secure bike corral for their convenience.
Requested City Support:
Police: 4 officers onsite - coordinated by Bill Lenz, our Security Director
Medical Personnel: 2 EMT's onsite — coordinated by Heather Edwards, our Medical Director
Street Support: patching/cleaning prior to race day—coordinated by Lee Stylos, Operations
Insurance
The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the
sport of bicycle racing. Insurance is provided by USA Cyclings carrier, American Specialty
Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident
and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and
other participating parties will be named as "other insured" and will be issued certificates of
insurance.
Benefiting Charity
All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Children's
Hospital Hospice.
Organizing Body
The bike race is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that
was established specifically to create and manage bicycle racing events. The MBF officers, Board of
Directors and the managers of all of the component events donate their services to support the
Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and
Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona,
Virginia, Mankato, Cannon Falls and Plainview.
2012 NATURE VALLEY GRAND PRIX
STILLWATER BICYCLE RACE
THIS AGREEMENT (the "Agreement ") is made this 20th day of March 2012 by and
between the CITY OF STILLWATER, Washington County, Minnesota (the "City "), and
the MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation (the
"Festival ").
WHEREAS, in light of the foregoing, the Festival wishes and the City will permit the
Festival to organize and conduct bicycle races in the City on June 17, 2012 (collectively,
the "Races ") as part of the Nature Valley Grand Prix in order to foster and promote tourism
within the City of Stillwater and the St. Croix Valley and encourage commerce within the
City that will ultimately increase property values and the quality of life within the City,
thereby promoting the welfare of the City;
NOW, THEREFORE, in consideration of the promises and the mutual covenants and
agreements contained herein, the City and the Festival agree as follows:
1. Authorization. The City will permit the Festival to organize and conduct the
Races in the City on June 17, 2012.
2. Race Set -up. The City will permit the Festival to set up for the Races on June
17, 2012.
3. The Races. The Races may consist of up to but no more than four bicycle races: .
a pro and /or elite amateur men's race, a pro and /or elite amateur women's race, an
advanced amateurs' race, and a race for children. Substantial changes in the format and
duration of the Races will not be made by the Festival at any time without advanced notice
to the City.
4. Course for the Races. The course for the Races (the "Course ") will begin at or
near the intersection of Chestnut Street West and 2nd Street East in the City (all locations
specified in this paragraph are in the City). Participants will travel south on 2nd Street
South to Pine Street East, take Pine Street East to Broadway Street South, head south on
Broadway Street South to Churchill Street East, they will turn west and continue on
Churchill Street East to 1St Street South. Participants will then travel north on 1st Street
South to Willard Street East, veer West on Willard Street East to 2nd Street South, then go
north on 2 "d Street South until they reach Pine Street East. Participants will head west on
Pine Street East, then turn north on 3rd Street South. They will go north on 3rd Street South
until Chestnut Street East, where they will turn east until they reach 2 "d Street East. Minor
changes in the location of the start and finish line of the Races on the Course will be
determined in the Festival's sole discretion. However, substantial and significant changes
may not be made without advanced notice to the City.
5. Closing of the Course. The Festival may, as it deems necessary, place and leave
materials used to close the Course (e.g., barricades, traffic cones) on the Course on June
16, 2012, June 17, 2012, and June 18, 2012. The Festival will re -open the Course to traffic
as soon after the completion of the Races as it deems safe for participants and spectators.
6. Traffic Sign Removal. All traffic signs must be removed by 3:30 p.m Monday,
June 18, 2012. Any remaining signs after such time will be removed by City and all labor
and storage fees will be paid for by the Festival Organization.
7. Use of Parking Lots. The Festival is aware and will inform all vendors and
Festival participants that staking into the asphalt for tents, etc. is not allowed (any damage
repair will be paid for by the Festival Organization). The Festival is given use of the
parking lot at 2nd and Nelson Streets and 2nd & Olive Streets.
8. Team Trailers. Team trailers cannot be parked on any street in Stillwater.
9. Parking Control. To ensure that Downtown businesses retain parking
availability for their customers during the Races, the City will close the City parking lot
located immediately west of 2nd Street South, north of Olive Street East and south of
Chestnut Street East on June 17, 2012 for use by the Race. The City will also post and
enforce signs prohibiting parking on all streets that make up the Course between 8:00 am
and 4:00 pm, or until the Course re- opens, on June 17, 2012. The Race will promote
parking inside the Course by Race participants, volunteers, officials, organizers and anyone
traveling to Stillwater for the Races by including a parking map and parking information in
its promotional literature for the Races.
10. Traffic Control. The Course, including all intersections on the Course, will be
closed to traffic during the Races. Prior to the Races, the Festival will make its best efforts
to ensure that the closure of the Course, including all intersections on the Course, poses the
least disruption possible under the circumstances to residents who live on or within the
Course perimeter. The Festival will also make every effort to minimize the involuntary
towing of vehicles because of the Race. The Festival will negotiate a road closure plan
with the City's Chief of Police.
11. Trash Enclosures & Rubbish Removal. Lessee shall furnish trash receptacles in
sufficient quantity to contain the accumulation of trash generated by the Festival or obtain
trash receptacles from the City at an additional cost. Lessee shall make certain that all
trash is picked up during and after each Event. Lessee shall remove any excessive garbage
that does not fit within the receptacles and disposed in an off -site trash dumpster. The City
reserves the right to require additional receptacles should the Lessee not remove excess
garbage from the Festival. The Festival will make every effort to remove the garbage and
refuse generated by the Races, including that left by spectators, by 10:00 pm on June 17,
2012.
12. Portable Toilets. The Festival will provide portable toilets for participants and
spectators to use on June 17, 2012. All portable toilets will be removed by the close of
business on Monday, June 18, 2012. In the event that all portable toilets are not removed
before the close of business on Monday, June 18, 2011 the Festival will reimburse the City
for costs incurred in removing the portable toilets.
2
13. Emergency Plan. The Festival will prepare an emergency plan that it will
share with the City's Police and Fire Departments.
14. Insurance, Hold Harmless, and Indemnity. The Festival agrees to indemnify
and hold harmless the City with regard to any claims, causes of action or demands that
might be brought against the City arising out of the events authorized by this Agreement,
except for those claims, causes of action or demands that arise out of the sole negligence,
gross negligence and/or willful misconduct of the City or any of its agents or employees.
Festival also agrees to provide to the City evidence of insurance coverage of at least the
statutory liability limits for municipalities covering claims that might be brought against
the Festival that arise out of the events authorized by this Agreement and to name the City
as an additional insured on their policy "as their interest may appear."
15. Public Information. The Festival will make every reasonable effort to notify
property owners and businesses that are on or within the perimeter of the Course of any
restrictions that might be placed upon their movements during the Races, including, but not
limited to, distributing notices to each such residence or business no later than two weeks
before the race.
16. Police Power. The City reserves the right to shut down the Races in the event
the Chief of Police determines that the public safety is threatened, or the health or safety of
participants is threatened because of weather, temperatures, or any unforeseen cause that
threatens the public health or safety or if closure is directed by the Medical Doctor
designated by the Race in the Emergency Plan.
17. CitCosts. The Festival will reimburse the City in the amount of $1,000 for
costs incurred by the City Police Department, Public Works Department, or Fire
Department to safely conduct the Races. The Festival will deposit the sum with the City
no later than one week before the Races.
IN WITNESS WHEREOF, the parties have set their hands effective the day and year first
written above.
MINNESOTA BICYCLE FESTIVALS, INC.
A Minnesota Nonprofit Corporation
Print Name:
Its
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of March, 2012, by
, the , the duly authorized agent for MINNESOTA
BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation.
Notary Public
CITY OF STILLWATER
Ken Harycki, Its Mayor
ATTEST:
Diane F. Ward, Its City Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of March, 2012, by
Ken Harycki, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater.
Notary Public
0
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012-39
Ace Hardware
Supplies
256.24
Action Rental, Inc.
Concrete Blades
114.36
ADC Systems, Inc.
Repair Dent in 2009 Chev Tahoe
75.00
Alex Air Apparatus, Inc.
New Carb for Rescue Pump
286.76
Amano McGann, Inc.
Equipment Repair Supplies
331.31
Ancom Communication, Inc.
Minor Equipment
471.85
Anderson, Thomas
Refund Parking Ramp Card Deposit
25.00
Aramark Uniform Services, Inc
UniformsMats, & Supplies
1,252.48
Armor Security Inc,
Monitoring Service 4/1-06/30/12
89.78
Aspen Mills
Uniforms
187.71
AT&T
Telephone
118.60
Ballisjom
Reimburse for Supplies
76.24
Bauer Built
All Trac Utiltiy Tires for Back Hoe
2,134.97
Brady, Doug
Reimburse for mileage to Athletica/back
48.29
Burschville Construction Inc.
Sewer Interceptor Rehabilitation Final Pymnt
10,845.27
Carquest Auto Parts
Equipment Repair Supplies
688.96
CATCO Parts and Service
Equipment Repair Supplies
88.23
CDW Government, Inc.
HP Laserjet Printer with Envelope Feeder
1,455.44
Century College
Training & Education
375.00
Chemsearch
Weed Control & Supplies
3,161.58
ChloeNoel Skate & Sportswear
Clothing for Resale
39.90
Comcast
Telephone
208.20
Fastenal Company
Journeyman Cutting Torch
714.70
Fred's Tire Company
Tire Repair Skid Loader & Tire Replacement
243.89
Fury Dodge Chrysler
Repair 2009 Dodge Charger
482.67
Galls, an Aramark Company
Tru Spec Pants
159.97
Gannaway, John
Reimburse for Work Boots
127.50
Gartner Restaurant Holdings LLC
Concession Supplies January & February 2012
4,266.79
Gopher Bearing
Equipment Repair Supplies
72.15
Gopher State One Call, Inc.
Billable Tickets
84.10
Grainger
Drum, sorbent Lily Lake
320.89
Harrison, Sharon
Reimburse for Lunch-interview Panel Acct
28.03
HD Supply Waterworks, Ltd.
Lily Lake Arena Improvements
11,616.29
Heritage Embroidery & Design
Persona lizations on 3 Black Jackets for Resale
94.58
Hosek,Tom
Refund Parking Ramp Card Deposit
5.00
I T L Patch Co., Inc.
Stillwater Police Shoulder Emblems
150.64
IAFC
Membership Dues
254.00
ISD 832 Mahtomedi HS
Gate Split Girls Hockey 2011-2012
1,753.00
KFD Training & Consultation LLC
Training & Education
660.00
L & D Sign Inc.
Repair sign
24.32
L.T.G.Power
Shaft, socket, Echo Saw Bar, Cover Guard
248.72
Lake Country Door, LLC
Replace springs on fire door at public works
1,238.75
LIVICIT
1st Installment Municipality CIVIC 33852
114,051.50
Mac Queen Equipment Inc.
Ay Wtr Pump 2 Speed
819.87
EXHIBIT "A" TO RESOLUTION #2012 -39
Page 2
Marshall Electric Company
Hooked up New Air Compressor
415.00
McBroom, Jacob
Refund Parking Ramp Card Deposit
5.00
Menards
Supplies
1,751.78
Metropolitan Council
Wastewater Charge April 2012
118,817.34
Michael Campbell dba The Conach Group
February 2012 Legislative Consulting Service
1,500.00
Minichillo, Richard
Refund Parking Ramp Card Deposit
5.00
Minnesota Revenue (C)
Reimburse for Overpayment Refund
55.19
Minnesota Shredding, LLC
Purge Shredding 2 bins
96.00
MN Fire Srv. Cert. Board
Recertification for Expiring Certifications
340.00
MN Pollution Control Agency
Stillwater Stage 3 Floodwater
250.00
MN State Fire Department Assoc
2012 Membership Dues
360.00
New England Sports Sales, Inc.
Grinding Wheels for Skate Sharpener
556.49
North American Salt Co.
Salt /Sand
27,744.09
Nyenhuis, Jody
Refund Parking Ramp Card Deposit
25.00
Oberaigner Steve
AHIMT Uniform Items
92.00
Office Depot
Office Supplies
182.35
OnSite Sanitation
Unit Rentals
472.38
Oxygen Service Company, Inc.
Medical Oxygen
126.92
Performance Plus LLC
Mask Fit
125.00
Pioneer Press
Advertisement for Employment
719.56
Pogge, Michel
Reimburse for Go Daddy Website for HPC
58.26
Press Publications
Temp summer Seasonal
250.00
Professional Skater Association
2012 Boston Conference Registration
475.00
Professional Wireless Communications
Equipment Repair Charges
329.83
Section 4AA Girls Hockey Games
Gate Split Stillwater Girls Sec 4AA
869.00
State Treasurer
Forfeiture Money DC File 82 CV 114435
983.90
Stillwater Area High School
Gate split 2011 -2012 SW HS Hockey
6,660.00
Stillwater Lions Club
Two Quarterly Dues
220.00
Stillwater Motor Company
Repair 2009 Dodge Charger
527.28
Strategic Insights, Inc.
License Renewal Plan -It Capital Planning
721.41
Streicher's
Equipment Repair Supplies
265.02
Sun Newspapers
Publications
331.93
SW /WC Service Cooperatives
Retiree Health Insurance & Cobra
53,436.56
Sykes, Kyle A
Reimburse for Supplies
78.05
Toll Gas & Welding Supply
Maintenance Agreement
9.83
Trans Union LLC
Basic Service
5.00
Tri State Bobcat, Inc.
Parts for Snowblower
37.51
Turnblad, Bill
Reimburse for Video Conf Planning Comm
30.00
Uniforms Unlimited, Inc
Supplies
994.75
Unique Paving Materials, Inc.
Asphalt
138.94
United Refrigeration, Inc.
Reclaim & Recovery Lily Lake Arena
8,683.61
Verizon Wireless
Internet
442.36
Viking Industrial Center
Safety Equipment
399.76
Visu_Sewer, Inc.
Sewer Interceptor Rehabilitation Project
2,382.50
Washington County Attorney
Forefeiture file CF- 2011 -90
1,967.86
EXHIBIT "A" TO RESOLUTION #2012-39
West Payment Center
Yocum Oil Company
Zarnoth Brush Works, Inc.
Zayo Enterprise Networks,LLC
Zee Medical Service
LIBRARY
Ace Hardware
Baker & Taylor
BWI
Brodart
Menards
Midwest Tape
Washington County Library
Xcel
Information Charges February 2012
Fuel
Equipment Repair Supplies
Telephone
Medical Supplies
Janitorial Supplies
Reference Materials
Library Materials
Library Materials
Janitorial Supplies
Audiovisual Materials
Library Materials
Utilities
Page 3
93.39
7,948.34
413.50
565.46
165.55
316.32
60.02
1,573.03
2,277.67
115.65
495.94
632.33
4,204.30
MEMORANDUM
To: Mayor and City Council
55
From: Shawn Sanders, Director of Public Works
Date: March 14, 2012
Subject: Shoddy Mill Project- Temporary Permit to Construct
DISCUSSION:
One of the mitigation items for St. Croix River Crossing Project was to relocate two historic
buildings, the Bergstein Shoddy Mill and Warehouse, from its current location in Oak Park
Heights to the former Terra Terminal Site in the City of Stillwater. MNDOT has been working
on this project for the past two years and is planning to move the two buildings this summer. In
order to proceed, MNDOT is requesting a temporary permit to construct which would grant a
right of entry and permit to relocate the buildings. Attached are site location map and the permit
RECOMMENDATION
It is recommended that council approve Temporary Permit to Construct for the Shoddy Mill
Project on the former Terra Terminal Site
RESOLUTION 2012 -040
APPROVING TEMPORARY PERMIT TO CONSTRUCT
MINNESOTA COMMISSION OF TRANSPORTATION,
SHODDY MILL PROJECT,
STILLWATER, MN
WHEREAS, the Minnesota Commissioner of Transportation has submitted applications
to the City of Stillwater requesting City approval of a right of entry and permit to relocate
buildings known as "Shoddy Mill," for construction, grading, and to provide infrastructure
improvements on real property on Trunk Highway No. 95.
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approve the
temporary permit as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are
authorized to sign said permit.
Adopted by the City Council for the City of Stillwater this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
l00 YR FLOOD ELEV VER 692.6
GRA
— VEL I
PVC SANITARY
SEWER SERVICE
PROPOSED WATER SERVICE
— >— PROPOSED SANITARY SERVICE
— ELECTRIC SERV CE
- - >— EXISTING SANITARY SEWER
» -- EXISTING STORM SEWER
EXISTING WATER MAIN
EXISTING OVERHEAD POWER
EXISTING POWER POLE
EDGEOOFMNATER
MULTIPLE POSTS
_rJ—
i I RjPRAP
IKIPRAP _ AREA
AREA r
WET TAP CONNECTION
TO EXISTING WATER
MAIN
EXHIBIT A
/ I
// ..,c1 SORE ACE 2
• .. 1— AlMAIE LOCATION
UTILITY PLAN NOTES:
/p
o �
IIdV. 676. 487 *(W
8
INV, 676.48(SE)
1. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES
OF CI /ASCE 38 -2, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."
2. CONTACT GOPHER STATE ONE CALL PER STATE STATUTES FOR PUBLIC UTILITY LOCATES PRIOR TO ANY EXCAVATION.
3. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALL UTILITY LOCATES. THE CONTRACTOR MUST HIRE A PRIVATE UTILITY LOCATING SERVICE TO
LOCATE PRIVATE UTILITIES IN THE CONSTRUCTION AREA PRIOR TO ANY EXCAVATION.
4. FIELD VERIFY ALL UTILITY INVERTS PRIOR TO BEGINNING UTILITY INSTALLATIONS. NOTIFY ENGINEER OF ANY DISCREPANCIES FROM THE PLAN FOR
RESOLUTION PRICR TO BEGINNING UTILITY INSTALLATIONS.
5. COMPLY WITHY ALL LOCAL AND STATE REQUIREMENTS FOR UTILITY INSTALLATION AND TESTING.
6. OBTAIN ALL PERMITS OR APPROVALS FROM LOCAL UTILITY OW14ERS PRIOR TO BEGINNING UTILITY INSTALLATIONS. NOTIFY UTILITY OWNERS OF THE START OF
CONSTRUCTION PRIOR TO BEGINNING.
7. MAINTAIN 8.0' OF COVER ON ALL NEW WATER MAIN.
8. COORDINATE WITH MECHANICAL CONTRACTOR FOR EXACT LOCATION OF SERVICE CONNECTIO14S AND CONTINUATION OF SERVICES WITHIN THE BUILDING PRIOR
TO THE START OF UTILITY INSTALLATION,
9. ADJUST, OR ARRANGE TO BE ADJUSTED BY UTILITY OWNER, ALL STRUCTURES, PUBLIC AND PRIVATE, TO PROPOSED GRADES WHERE DISTURBED. COMPLY
WITH ALL REQUIREMENTS OF UTILITY OWNERS. STRUCTURES BEING RESET IN PAVED AREAS TO MEET OWNER'S REQUIREMENTS FOR TRAFFIC LOADING.
10. VERIFY ALL CONNECTIONS TO EXISTING UTILITY SERVICES PRIOR TO CONSTRUCTION.
11. ALL EXCAVATIONS MUST COMPLY WITH THE REQUIREMENTS OF OSHA 29 CFR, PART 1926, SUBPART P, "EXCAVATIONS AND TRENCHES." THIS DOCUMENT
STATES THAT EXCAVATION SAFETY IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR.
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ISSUE LOU
SHODDY MILL
BUIDLING RELOCATION
6015 STAGECOACH TRAIL
STILLWATER LAN 55032
1 hereby certify fiat ihls plan, sped0-
calton, or report was prepared by me
or under my direct supervision and that
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the laws of the Stale of Minnesota.
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Dated: March 1, 2012
TEMPORARY PERMIT TO CONSTRUCT
C. S. 8214
T.H. 95
City of Stillwater
County of Washington
The State of Minnesota has by its Commissioner of Transportation established and
designated the route of Trunk Highway No. 95 in Washington County, Minnesota.
It is necessary that the State of Minnesota use for highway purposes real property situated in
Washington County, Minnesota, described as follows:
All of described below:
That part of Section 34, Township 30, Range 20 as shown in RED on EXHIBIT A.
The undersigned, having an interest in the above described real property, understand that
they are not required to surrender possession of real property without just compensation and
are not required to surrender lawfully occupied real property without at least 90 days notice.
For a valuable consideration, the undersigned hereby waive these rights and give the State
of Minnesota an immediate right of entry and permit to relocate the buildings known as
"Shoddy Mill," for construction, grading, and to provide infrastructure improvements.
This Permit will expire when construction is completed.
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EXISTING SANITARY SEWER
— »— EXISTING STORM SEWER
EXISTING WATER MAIN
—••— EXISTING OVERHEAD POWER
EXISTING POWER POLE
EXHIBIT A
1. THE SUBSURFACE UTIL17Y INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES
OF CI /ASCE 38 -2, ENTITLED -STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA.'
2. CONTACT GOPHER STATE ONE CALL PER STATE STATUTES FOR PUBLIC UTILITY LOCATES PRIOR TO ANY EXCAVATION.
3. THE CONTRACTOR SWILL BE SOLELY RESPONSIBLE FOR ALL UTILITY LOCATES. THE CONTRACTOR MUST HIRE A PRIVATE UTILITY LOCATING SERVICE TO
LOCATE PRNATE UTILITIES IN THE CONSTRUCTION AREA PRIOR TO ANY EXCAVATION.
4. FIELD VERIFY ALL UTILITY INVERTS PRIOR TO BEGINNING UTILITY INSTALLATIONS. NOTIFY ENGINEER OF ANY DISCREPANCIES FROM THE PLAN FOR
RESOLUTION PRIOR TO BEGINNING UTILITY INSTALLATIONS.
S. COMPLY WNHY ALL LOCAL AND STATE REQUIREMENTS FOR UTILITY INSTALLATION AND TESTING.
B. OBTAIN ALL PERMITS OR APPROVALS FROM LOCAL UTILITY OWNERS PRIOR TO BEGINNING UTILITY INSTALLATIONS. NOTIFY UTILITY OWNERS OF THE START OF
CONSTRUCTION PRIOR TO BEGINNING,
7. MAINTAIN 8.0. OF COVER ON ALL NEW WATER MAIN.
8. COORDINATE WITH MECHANICAL CONTRACTOR FOR EXACT LOCATION OF SERVICE CONNECTIONS AND CONTINUATION OF SERVICES WITHIN THE BUILDING PRIOR
TO THE START OF UTILITY INSTALLATION.
9. ADJUST, OR ARRANGE TO BE ADJUSTED BY UTILITY OWNER, ALL STRUCTURES, PUBLIC AND PRIVATE, TO PROPOSED GRADES WHERE DISTURBED. COMPLY
WITH ALL REQUIREMENTS OF UTILITY OWNERS. STRUCTURES BEING RESET IN PAVED AREAS TO MEET OWNER'S REQUIREMENTS FOR TRAFFIC LOADING.
10. VERIFY ALL CONNECTIONS TO EXISTING UTILITY SERVICES PRIOR TO CONSTRUCTION.
11. ALL EXCAVATIONS MUST COMPLY WITH THE REQUIREMENTS OF OSHA 29 CFR, PART 1928, SUBPART P. 'EXCAVATIONS AND TRENCHES.' THIS DOCUMENT
STATES THAT EXCAVATION SAFETY IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR.
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LICENSE TO USE REAL PROPERTY
This Agreement is entered into this between the City of Stillwater, as Licensor, and the
County of Washington, as Licensee.
WHEREAS, Washington County wishes to collect household hazardous waste from residents
at the Lily Lake Ice Arena; and
WHEREAS, the collection of household hazardous waste would benefit the residents of
Stillwater and surrounding cities.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
I. GRANT OF LICENSE
The City of Stillwater hereby grants to Washington County a license to collect
household hazardous waste at the following described site:
Lily Lake Ice Arena
1208 S. Greeley Street
Stillwater, MN
II. LIMITATION TO DESCRIBED PURPOSE AND TERM
The licensed premises may be used by Licensee solely for the purpose of collecting
household hazardous waste, and for incidental purposes related hereto on Saturday,
May 19, 2012
III. PAYMENT
Licensee shall pay the City of Stillwater $300 per collection event. Payment shall be
received 30 days after the collection event. Payment shall be made to:
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
IV INDEMNIFICATION AND INSURANCE
The Licensee agrees to indemnify, defend, and hold harmless Licensor for any and all claims
arising out of the Licensees negligent and otherwise wrongful acts or omissions occurring on
or at the licensed premises except such damage expenses, demands and claims caused by the
negligent or wrongful acts of the Licensor, its employees, or agent. The Licensee's
obligation to indemnify the Licensor under this clause shall be limited to the statutory tort
liability limitation set forth in Minn. Stat. 466.04, including Licensor's claim for
indemnification.
Licensee agrees that in order to protect itself as well as the Licensor from claims arising out
of providing services and the use of the space and furniture under this agreement, it will at all
times during the term of this agreement keep in force policies of insurance providing:
General liability limits of $500,000 per claimant and $1,500,000 per occurrence. Certificates
of Insurance evidencing the insurance required under this clause must be provided to the
Licensor before the effective date of this agreement. Workers Compensation Insurance in
statutory amounts if applicable.
V NONDISCRIMINATION
During the performance of this agreement, the Licensee agrees to the following: No person
shall, on the grounds of race, color, religion, age, sex, disability, marital status, public
assistance status, criminal record, creed to national origin be excluded from full participation
in or be otherwise subjected to discrimination under any and all applicable federal and state
laws against discrimination.
VI RECORDS AVAILABILITY AND RETENTION
Pursuant to Minnesota Statute 16C.05, Subd. 5, the Licensee agrees that the Licensor, the
State Auditor, or any of their duly authorized representatives at any time during normal
business hours and as often as they my reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of the
Licensee and involve transactions relating to this agreement. The Licensee agrees to
maintain and make available these records for a period of six years from the date of
termination of this agreement.
VII FIREARMS PROHIBITED
Unless specifically required by the terms of this contract, no provider of services pursuant
to this contract, including but not limited to employees, agents or subcontractors of the
Licensee shall carry or possess a firearm on county premises or while acting on behalf of
Washington County pursuant to the terms of this agreement. Violation of this provision
shall be considered a substantial breach of the Agreement; and, in addition to any other
remedy available to the county under law or equity.
Violation of this provision is grounds for immediate suspension or termination of this
contract.
Signatory page to follow
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.
City of Stillwater WASHINGTON COUNTY
BY: BY:
Dennis Hegberg, Chair Washington County
Board of Commissioners
TITLE: DATE:
DATE:
M
Molly O'Rourke
County Administrator
Fill.-W
MN
Lowell Johnson, Director
Department of Public Health and
Environment
DATE:
APPROVED AS TO FORM
BY: '-IV I " J&h Q> VVVLA I LW
Assistant Washington CoAy Attorney
Maura Shuttleworth
DATE: .2 Im I m
RESOLUTION 2012 -041
APPROVING LICENSE TO USE REAL PROPERTY
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
Agreement between the City of Stillwater and Washington County for the use of
Lily Lake Ice Arena and Parking lot for the annual household hazardous waste
collection event on May 19, 2012, as on file with the City Clerk, is hereby
approved, and the Mayor and Clerk are authorized to sign said Agreement.
Adopted by Council this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Minnesota Department of Public Safety 0WF
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-9519 Fax(651)297-5259 TTY(651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
TAX EXEMPT NUMBER
AtMAC 11R4
coo a 7
STREET ADDRESS
CITY
STATE
ZIP CODE
NAME OF PERSON MAKING APPLICATION
BtJSINESS PHONE
;L7j-,Aj4#3fN l
HOME PHONE
471
1 Yw ewnrx- ,ter ,o
corn
(05-1) Wto
DATES LIQUOR WELL BE SOLD
TYPE OERGANIZATION
"/'I—
OCLU HARrrABLE ORELIGIOUS OOTHER NONPROF
ORGANIZA N OFFICE S NAME
ADD
3r ,r.' 6x-ttioY
//S-// Al z 0 Ak/*,%. 0 ft -A-) M,41
ORGANIZATION OFFICER'S NAME
Anfe WPA-15P
ADDRESS
'70t iYAyt1Z1rf-)'
ORGANIZATI(f OFFICER'S NAME
ADDRESS
Location where license will be used. If an outdoor area, describe ete.(S f.00
it'LY 4,S
Relh L,/ e__ 1
-1/*kV .57' A).
j-3-0?2_-
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service
-4/0
Will the applicant carry liquor liability ins;pnce? If so, the carrierls name and amount of coverage.
(NOTE: Insurance is not mandatory.)
APPROVAL
APPLICATION WW BE "MOVED BY CrrY OR COUNTY BEFORE SUBWrMG TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY City of Stillwater DATE APPROVED
Crry FEE AMOUNT $25.00 per day LICENSE DATES
DAM FEE, PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate then two parts, send both parts to the address above and the origirml signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6f
ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR INTERCEPTOR SEWER PROJECT
(Project 2010-08)
WHEREAS, pursuant to a written contract signed between the City and Burschville
Construction, Inc. for improvement of the Sewer Interceptor Rehabilitation Project (Project
2010-08) and their work has been completed with regard to the improvement in accordance with
such contract,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to
issue a proper order for the final payment of $10,845.27 on such contract, taking Burschville
Construction, Inc. receipt in full.
Attest:
Adopted by the Council, this 20th day of March 2012.
Diane F. Ward, City Clerk
Ken Harycki, Mayor
DATE:
REQUEST:
APPLICANT:
LOCATION:
MEETING DATE:
V Y
stli I 1wa te
City Council
March 15, 2012
CASE NO.: 12 -01
Millbrook 6th Addition Final Plat and Final PUD Site Plan
Joe Jablonski, U.S. Home Corporation
State Highway 96 west of South Twin Lake
March 20, 2012
REVIEWED BY: Community Development Director
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
The Preliminary Plat and Concept Planned Unit Development for Millbrook was
approved by the City in the Summer of 2006 and subsequently amended in July of
2010. The 170 acre preliminary plat includes 172 single family homes and 98
townhomes. Development of the property is planned to occur in three overall phases.
The application at hand is the third and final plat of Phase II.
This plat is known as Millbrook 6th Addition and includes a total of 10 single family
homes that are zoned Cottage Residential and 22 townhouse units that are zoned
townhouse. The roads White Pine Way and Maureen Lane will be installed
completing the loop around the townhouses. Public utilities will be installed by the
developer to support this plat as part of the site improvements.
Millbrook 6th Addition — Final Plat and Final PUD Site Plan
March 15, 2012
Page 2
REQUEST AND ANALYSIS
The specific request before the City is to approve the Final Plat for MILLBROOK 6th
ADDITION and the Final PUD Site Plan.
The City Council adopted a resolution approving the preliminary plat and concept PUD
permit for MILLBROOK on August 15, 2006. On July 28, 2009, the Council adopted a resolution
approving an amendment to the preliminary plat and concept PUD permit as they apply to
the single - family homes in MILLBROOK.
Since the plans are substantially similar to the preliminary plat and concept PUD permit
approved, the final plat and final PUD permit for Millbrook 5th Addition are subject to the
pertinent conditions of both resolutions of approval. They are detailed below.
August 15, 2006 Resolution Conditions.
The Final Plat and Final Planned Unit Development application shall be substantially
similar to the following plans prepared by Sathre - Bergquist, Inc., and on file in the
Community Development Department, except as modified herein:
Site Plan dated 7/21/06
Phasing Plan dated 7/24/06
Buffer Averaging Plan (including trails) - 8 sheets dated 6/26/06
Preliminary Site Map* (Sheets SM2 - SM6) dated 1/17/06
Preliminary Plat (Sheets PP1 -7) dated 3/30/06
Final Grading Plan (Sheets GP2, 3, 4, 4A, 5, 6) dated 4/12/06
Final Utility Plan (Sheets 2 -5) dated 4/ 12/ 06
Preliminary Landscape Plan (Sheets 1 -4) dated 2/1/06
*Except trails to be as shown in Site Plan dated 7/21/06
The final plan submittals for MILLBROOK 6TH ADDITION are substantially similar
to the approved preliminary plans.
2. The developer shall complete a Lakeshore PUD worksheet and submit it to the
Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to
submitting an application for a final plat for Phase One. If the DNR review results in
substantial changes to the Preliminary Plat or Concept PUD plans, then the developer
shall resubmit the Concept PUD and Preliminary Plat for review by the City and Joint
Planning Board.
This condition has been satisfied.
3. The trail and sidewalk system shall be constructed substantially the same as
represented in the following plan sets on file with the Community Development
Department:
a. Carnelian Marine Trails -Revised (Sheets CM -1, 2,3) dated 6 -21 -06
b. Browns Creek Trail - Revision 3 (Sheet BC 2b -1) dated 6 -26 -06
c. Brown's Creek Trail - Revision 2 (Sheet BC 2 -2 + 2 -3) dated 6 -22 -06
d. Revised Sidewalk Plan (Sheets SP -1, 2,3) dated 6 -21 -06
Park and trail plans for MILLBROOK 6TH ADDITION are consistent with the
approved preliminary plans.
All trails shall be paved.
This condition has been satisfied.
Millbrook 6th Addition — Final Plat and Final PUD Site Plan
March 15. 2012
Page 3
5. Prior to release of the final plat for Phase One, a blanket easement shall be provided
over the open space outlot on the south side of South Twin Lake for trail purposes.
Should the Carnelian- Marine Watershed District rules ever change and allow a trail
closer to the lake, the easement will give the City the right to construct that trail.
This condition has been satisfied.
6. Prior to release of the final plat for Phase One, the developer shall provide a 20 foot
wide general easement allowing for future use for trails and utilities on the property
along the south side of State Highway 96 right of way. The easement shall be
reviewed by the City Engineer and City Attorney and found satisfactory to them in
both form and content.
This condition has been satisfied.
7. The trail connection to State Highway 96 along Outlet F shall be allowed as shown
only if the wetland in the ditch is determined by a State licensed delineator to be an
incidental wetland. If it is not an incidental wetland, then the trail shall be realigned
westward along the rear of Lots 17 through 19. Documentation from the delineator
shall be submitted together with final plat application materials for the Phase One
final plat.
This trail connection was originally important when the regional trail
connecting Stillwater to St. Paul was identified to run along the south side of
State Highway 96. Now with the prospect that the Browns Creek State trail,
no regional trail will be constructed along State High 96. Thus this trail
connection is likely no longer needed. Additionally, staff would recommend
against installing this trail connection now since there is currently no safe
pedestrian path along State Highway 96. A trail easement was secured to
allow a future connection if it would be needed in the future.
8. Lots 129 and 149 adjacent to the trail access off of the roundabout will be restricted by
covenant to have open rail fencing and non - continuous shrubbery not exceeding four
feet in height along their side and rear lot lines abutting the trail corridor. This is to
provide for a more inviting entrance to the trail system.
This condition applies to a different phase of the project.
9. The Developer shall provide water service stubs at each park with three stubs to be
included at the large active park. A sanitary sewer stub will be provided at the large
active park at a place yet to be determined by the City of Stillwater.
This condition has been satisfied.
Millbrook 6th Addition — Final Plat and Final PUD Site Plan
March 15, 2012
Page 4
10. The two active parks will be graded by the developer as part of the first phase of
development and the developer shall establish turf to the satisfaction of the city prior
to the City's assuming maintenance of same. This shall at a minimum include mowing,
fertilizing, rock picking, leveling, trimming, weed management and over seeding as
necessary. Target date for the first transfer of park land will be fall of 2007.
The park sites were transferred to the City in the Fall of 2010 and the
requirements for the final turf establishment is covered in the Millbrook Plat 4
development agreement.
11. The Brown's Creek trail link on the Millbrook property that connects to the Carlson
property to the south shall be installed by the developer at the same time that the
Carlson property trail is constructed, if prior to construction of the final phase in
Millbrook.
OK.
12. An as built easement map showing 30 foot easements where possible (minimum of 15
foot) for trails shall be completed and recorded as each section of trail is completed.
OK.
13. Final civil engineering plans shall be found satisfactory to the Stillwater Public Works
Director or they shall either be: a) revised to his satisfaction; or b) reviewed by the City
Council and approved.
The civil engineering plans have been reviewed by the Public Works Director
and were found substantially satisfactory. There are no items outstanding.
14. Prior to commencement of any grading on the subject property, the developer shall
enter into a Development Agreement that is approved by the City Council.
An addendum to the master development agreement for MIL LBR0OK was
signed already for the first phase. A development agreement for this plat will
be presented to the City Council with the final plat.
Millbrook 6th Addition — Final Plat and Final PUD Site Plan
March 15, 2012
Page 5
II. April 17, 2007 Resolution Conditions
1. The Final Plat and Final Planned Unit Development Permit applications for the
townhomes shall be substantially similar to the following plans on file in the
Community Development Department, except as modified herein:
Preliminary Plat Amendment (Sheet PP) dated 1/8/07
Preliminary Grading Plan (Sheet GP1) dated 1/12/07
Preliminary Utility Plan (Sheet UP1) dated 1/12/07
Preliminary Landscape Plan (Sheet LP1) dated 1/12/07
Colonial Foundation Planting Plan (Sheet L1) dated 6/8/061
Architectural elevations submitted with materials for 4/17/07 Council Meeting
This condition is satisfied.
2. Any conditions applicable to the townhome development that are found in Resolution
No. 2006 -179 (Resolution Approving Preliminary Plat and Concept PUD Permit) shall
continue to be applicable.
This condition is satisfied.
3. Evergreen trees shall be added to screen the driveways from the public streets and
shall be added along the north side of White Pine Way between the street and the
townhome pond.
The landscape plan has been revised to include these plantings.
4. Three to four architectural elevations shall be developed for the ends of the units that
face the public street and the pond.
This condition is satisfied.
5. In order to reduce the mass of the units a variety of materials and colors shall be
introduced into each building with variations amongst the buildings.
This condition is satisfied.
6. Depending on the orientation of the building, sidewalks shall be extended from the
ends of the units to either the sidewalk along the public street or to the sidewalk
surrounding the pond.
This has been included in the revised plans.
7. Material samples shall be submitted with the Final Plat and Final PUD Permit
applications to be reviewed by the Heritage Preservation Commission.
This condition is satisfied.
8. All minor modifications to the Design Review Permit shall be approved in advance by
the Community Development Director. All major modifications shall be approved in
advance by the HPC. Determination of the distinction between "major" and "minor"
shall rest with the City Administrator.
Augmented by foundation planting plan submitted together with materials for 4/17/07 City Council meeting
Millbrook 6th Addition — Final Plat and Final PUD Site Plan
March 15, 2012
Page 6
III. July 28, 2009 Resolution Conditions
1. The Final Plat and Final Planned Unit Development application shall be
substantially similar to the plans prepared by Sathre - Bergquist, Inc., and on file
in the Community Development Department as listed in Stillwater City Council
Resolution Number 2006 -179 except as amended by the revised concept sketch
dated May 8, 2009.
This condition is satisfied.
2. The developer shall complete a Lakeshore PUD worksheet and submit it to the
Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to
submitting an application for a final plat approval for the lots being revised
with this amendment. If the DNR review results in substantial changes to the
PUD Amendment, then the developer shall resubmit the PUD amendment or
review by the City and Joint Planning Board.
This condition is satisfied.
3. The proposed traffic calming median in White Pine Way shall align with the
proposed trail between Lots 7 and 8 on the north side of White Pine Way as
shown on Area B. Additionally, the trail north of lots 7 and 8 on the north side
of White Pine Way as shown on Area B shall be adjusted to remove the multiple
90- degree turns.
This condition applies to an area not included in this plat.
4. Conditions 3 through 14 in Stillwater City Council Resolution Number 2006 -179
shall remain in effect with this PUD Amendment.
This condition is satisfied as noted above.
5. Changes to the lots sizes are approved for Area A and C. The lot sizes for Area
B shall remain unchanged.
This condition is satisfied.
6. The new house plans shall only be used on the CR lots.
This condition is satisfied.
Millbrook 6th Addition— Final Plat and Final PUD Site Plan
Match 15, 2012
Page 7
CITY OF STILLWATER PLANNING COMMISSION RECOMMENDATION
The Planning Commission reviewed the Final Plat and Final PUD request at their February
13, 2012 meeting. They recommended Stillwater City Council approve Millbrook 6th Addition
Final Plat and Final PUD Site Plan subject to the following conditions:
1. An as -built easement map showing 30 -foot easements where possible (minimum of 15
foot) for trails shall be completed and recorded as each section of trail is completed.
2. Per the original development approvals and landscaping plans, evergreen trees shall
be added to screen the driveways from the public streets and shall be added along the
north side of White Pine Way between the street and the townhome pond
ACTION BY THE STILLWATER TOWNSHIP /CITY OF STILLWATER JOINT BOARD
Due to scheduling conflicts, the Stillwater Township/ City of Stillwater Joint Board (Joint
Board) is not able review and discuss this plat until their April 4, 2012. Per the Orderly
Annexation agreement the Board has "review and continent" authority over the plat Staff
distributed the plat and staff report to the Board on February 16, 2012 and requested
comments back to staff by March 9, 2012. No comments have been received from the Board
members on the plat. Staff will present the plat to the Board on April 41h. Due to timing on
the start of construction and since this delay is no fault of the developer staff recommends that
the City precede with approval of the final plat at this time. if comments are received from
the Board staff will work to address those comments with the developer.
CITY OF STILLWATER STAFF RECOMMENDATION
Staff recommends that the City Council approved Millbrook 6TH addition Final Plat, Final
PUD Site Plan, and Development Agreement.
cc: Joe Jablonski
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE FINAL PLAT, FINAL PUD SITE PLAN, AND
DEVELOPMENT AGREEMENT FOR MILLBROOK 6TH ADDITION
CASE NO. 2012 -01
WHEREAS, US Home Corporation made application for approval of a final plat
known as MILLBROOK 6T" ADDITION; and
WHEREAS, on April 10, 2006 the Stillwater City Planning Commission held a public
hearing and recommended approval of the preliminary plat; and
WHEREAS, on April 26, 2006 the Stillwater Township /City of Stillwater Joint Board
held a public hearing and recommended approval of the preliminary plat; and
WHEREAS, the City Council held a public hearing and approved the preliminary
plat for MILLBROOK on August 15, 2006; and
WHEREAS, on February 13, 2012 the Stillwater City Planning Commission held a
public hearing and recommended approval of MILLBROOK 6'" ADDITION final plat; and
WHEREAS, the final plat of MILLBROOK 6T" ADDITION has been found by the
Stillwater City Council to be consistent with the approved preliminary plat.
NOW, THEREFORE, BE I1' RESOLVED, that the City Council of the City of
Stillwater hereby approves the final plat of MILLBROOK 6'" ADDITION.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the
City of Stillwater hereby approves the final PUD site plan of MILLBROOK 6T" ADDITION.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the
City of Stillwater hereby approves the Development Agreement between the City of Stillwater
and U.S. Home Corporation for Millbrook 6th Addition, as on file with the City Clerk and
authorizes the Mayor and City Clerk to sign the agreement.
Enacted by the City Council of the City of Stillwater, Minnesota this 20th day of March, 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
MILLBROOK 6TH ADDITION
KNOW ALL BY THESE PRESENTS: That U.S. Home Corporation, a Delaware corporation, fee owner of the
following described property situated in the County of W ashington, State of Minnesota to wit:
Outlots A and C, MILLBROOK 4TH ADDITION, according to the recorded plat thereof, Washington County,
Minnesota.
Has caused the same to be survc}lcd and platted as MILLBROOK 6TH ADDITION and does hereby dedicate the lanes,
ways, and drainage and utility easements as shown oil this plat.
In witness whereof said U.S. Home Corporation, a Delaware corporation has caused these presents to be signed by its
proper officer this day of 2012.
Signed: U.S. Home Corporation
Jon Anne, Division Vice N esident
STATE OF MINNESOTA
COUNTY OF
The foregoing instrument was acknowledged before me this day of _ _.2012 by Jon Anne, Division
Vice President of U.S. Home Corporation, a Delaware corporation on behalf of the cot potation
Notary Public, __ County, Minnesota Printed None
My Commission Expires
I hereby certify that 1 ha, c son eyed and platted or directly supervised the surrey laid plat preparation of the property
described on this plat as MILLBROOK 6TH ADDITION, that this plat is a correct representation of the boundary
survey; that all mathematical data and labels are con tly designated on die plat, that all monuments depicted on the
plat have been or will be correctly set within one Near as indicated on the plat, that all water boundaries and wet lands as
defined in Minnesota Statutes, Section S0iol. Subdivision 3 existing as ofthe date of this certification are shown and
labeled on the plat, and that all public scays arc shos l ned labeled on the plat_
Daniel L. Schmidt
Licensed Land Surveyor
Minnesota License No, 26147
STATE OF MINNESOTA
COUN "fY OF
The foregoing Surveyors Certihc e seas ackuo fore me this diry of , 2012, by
Daniel L. Schmidt, Licensed Land Sur%cvor_ Nb uiesota License No _'b I I
Notary Public, County,
My Commission Expires
SATHRE- BERGQUIST, INC.
� W �
Printed Namc
STILLWATER, MINNESOTA
This plat of MILLBROOK 6TH ADDITION was approved by the City Council of the City of Stillwater, Minnesota this day of
2012, and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Sub& 2,
Signed: CITY OF STILLWATER
Mayor
By:_
Clerk
Approved by the Planning Commission of the City of Stillwater, Minnesota, this day of , 2012.
By:
Commission Chairman
COUNTY SURVEYOR
Washington County, Minnesota
Pursuant to Chapter 920, Laws of Minnesota, 1971, this plat has been approved this
By
Washington County Surveyor
COUNTY .AUDITOICTREASURER
Washington County, Minnesota
There are no delinquent taxes, the current taxes due and payable for the year 20`
_; 2012,
By:
Planning Commission Secretary
day of ,2012.
By:
Assistant County Surveyor
have been paid, and transfer has been entered this day of
By ..__ BY
Washington County Auditor Treasurer Deputy
COUNTY RECORDER
Washington County, Minnesota
Document Number____
I hereby certify that this instrument was recorded in this Office of the County Recorder for record on this
o'clock __. M. and was duly recorded in Washington County Records,
Washington County Recorder
By , Deputy
day of , 2012, at
PRELIMINARY
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November 28, 2011
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VICINITY MAP
SECTIONS 18 k 19, TOWNSHIP 30 NORTH OF
RANGE 20 NEST OF THE 4TH PRINCIPAL MERIDIAN,
WASHINGTON COUNTY, MINNESOTA
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Legend
Zoning
A-P, Agricultural Preservation
RA- Single Family Residential
RB - Two Family
TR, Traditional Residential
LR, Lakeshore Residential
CR, Cottage Residential
CTR, Cove Traditional Residential
r CCR, Cove Cottage Residential
CTHR. Cove Townhouse Residential
TH, Townhouse
RCM - Medium Density Residential
RCH - High Density Residential
VC, Village Commercial
.- CA - General Commercial
CBD - Central Business District
BP -C, Business Park - Commercial
- BP-O, Business Park- Office
BP -I, Business Park - Industrial
IB - Heavy Industrial
CRO - Campus Research Development
PA- Public Administration
PROS - Park. Rec or Open Space
® Public Works Facility
ROAD
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Pi b I .R? H P I.A C. 43 F M Nh i; 0 ",A
City Council
DATE: March 15, 2012
REQUEST: Minnesota DNR Outdoor Recreation Grant Application
MEETING DATE: March 20, 2012
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
Staff is proposing that the City apply for a Minnesota DNR Outdoor Recreation Grant
for the development of Millbrook Park. This grant will assist the City in completing the
initial development of Millbrook Park that will include athletic fields, playground
equipment, picnic pavilion, trails, landscaping, and a parking lot.
The development costs of the project is projected to be $400,000. The project will be
funded with $200,000 from the City of Stillwater and $25,000 from the St. Croix Valley
Baseball Association. City funds will be from capital outlay funds and no individual
assessments is proposed for this project. The City of Stillwater is seeking $175,000 from
the State of Minnesota Outdoor Recreation Grant Program for this project. Long -term
maintenance cost on the park to the City of Stillwater is expected to be $25,000 annually.
If awarded, funds from the Outdoor Recreation Grant program will be available
sometime in the summer of 2012. Completion of the work is project to be May 1, 2013.
Attached to this report is a development plan for the park and a cost breakdown to
develop the park.
STAFF RECOMMENDATION
Approve the Outdoor Recreation Grant application to the MN DNR.
ITEM 5b - COST BREAKDOWN
Developnnent
Facility
Description
Estimated
Cost
Expected
Completion
Date
Parking lot
300' x 60' Bituminous /Concrete
$85,000.00
5/1/2013
Sidewalk
1000' x 5' Concrete
$50,000.00
5/1/2013
Play structure
3107 Sq Ft / # of components - 44
$120,000.00
5/1/2013
Baseball Field
15000 Sq Ft Fences, Backstop,
Dugouts, and Scoreboard
$85,000.00
5/1/2013
Pavilion
150 Sq Ft
$25,000.00
5/1/2013
Soccer Fields
300'x100' (1) 200'x100' (2) `'
$15,000.00
5/1/2013
Benches, Picnic Tables
6
$9600.00
5/1/2013
Landscaping
30 Trees, 100 Shrubs, 250 Perennials
$12,800.00
5/1/2013
Total
$464,600.00
L.
:.dig
DATE:
REQUEST:
APPLICANT:
MEETING DATE:
REVIEWED BY:
PREPARED BY:
r
City Council
March 15, 2012
CASE NO.: 12 -06
Amendment to the City of Stillwater 2030 Comprehensive Plan
City of Stillwater
March 20, 2012
Community Development Director
Michel Pogge, City Planne1
DISCUSSION
In 2011, the Metropolitan Council released minor update to their "system statements"
for the seven county region related to Transportation and Parks & Trails. The City is
required to update its comprehensive plan to reflect these changes.
Transportation Plan
There are two main changes that impact the City related to Transportation. First, the
Metropolitan Council is now listing the St. Croix River Bridge and associated
improvements along the TH 36 corridor in their 2030 Transportation Policy Plan. The
City's current comprehensive plan discussed this project in both the transportation
chapter and the downtown chapter of the Comprehensive Plan. No update to our plan
is necessary related to this project.
The second change is related to the "Transit Market Areas" the City is in. Originally the
entire City was in Transit Market Area 3. Under the new plan areas of Stillwater south
of Myrtle St and in the Downtown area are within Transit Market Area 3 with all other
areas in Transit Market Area 4. Service options for Market Area 3 include express,
urban radial, suburban local, circulators, and general public dial -a -ride while service
options for Market Area 4 include peak period express and general public dial -a -ride.
From a practical standpoint, this will have little impact to the level of transit service the
City currently receives. In fact, with the new general public dial -a -ride option that is
now available to the Community we have seen an increase in transit options since the
completion of the comprehensive plan in 2009.
Amendment to the City of Stillwater 2030 Comprehensive Plan
March 15, 2012
Page 2
Since the transit section of the plan needs to be updated, staff has also updated the
information of the new general public dial -a -ride that is now available throughout the
City.
Parks and Trail Plan
In the Parks and Trails Plan the only change that impacts the City is the addition of the
Middle St. Croix Valley Regional Trail Search Corridor to the Metropolitan Council
regional parks and trails plan. This is a proposed regional trail search corridor that will
stretch from the planned Browns Creek State Trail in Stillwater to Interstate 94 and will
connect to local trails in Lakeland. We have updated the trails map to show this change
and acknowledge the regional trail search corridor in the text of our plan.
Since the Trail section of the plan is being updated staff has updated the progress that
has occurred on the Browns Creek State Trail, reflect the change of ownership on the
Jackson Wildlife Management Area, and updated the Parks and Trails map to show
new trails that have been completed since the plan was completed in 2009.
STAFF RECOMMENDATION
Review and approve of the proposed changes to the 2030 City of Stillwater
Comprehensive Plan.
PLANNING COMMISSION ACTION
The Planning Commission reviewed the proposed changes at their February 13, 2012
meeting. They recommended that the Stillwater City Council approve the changes to
the transportation and parks and trails chapter of the 2030 City of Stillwater
Comprehensive Plan as presented.
PARKS AND RECREATION COMMISSION ACTION
The Parks and Recreation Commission reviewed the parks and recreation plan at their
December 19, 2011 meeting. They recommended that the Stillwater City Council
approve the changes to the parks and trails chapter of the 2030 City of Stillwater
Comprehensive Plan as presented.
Attachments:
Draft pages 8 -8, 8 -15, 8 -16, 8 -17, 8 -18, and 9 -25
RESOLUTION NO.
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING UPDATE TO THE CITY OF STILLWATER
2030 COMPREHENSIVE PLAN
CASE NO. 2012 -06
WHEREAS, in 2011, the Metropolitan Council released minor update to
their "system statements" for the seven county region related to Transportation
and Parks & Trails; and
WHEREAS, the City is required to update its 2030 comprehensive plan to
reflect changes in the system statements; and
WHEREAS, the Stillwater Parks and Recreation Commission reviewed the
changes at their December 19, 2011 meeting where they recommend that the City
Council approve such changes; and
WHEREAS, the Stillwater Planning Commission held a public hearing and
reviewed the changes at their February 13, 2012 meeting where they recommend that the
City Council approve such changes; and
WHEREAS, City Council held a public hearing and reviewed the changes at
their March 20, 2012 meeting.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves the changes to the City's 2030 Comprehensive Plan
contingent to adjacent local government comments and upon Metropolitan Council
review.
Enacted by the City Council of the City of Stillwater, Minnesota this 20th day of March,
2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
FionrP A) - City Parks & Trails Man
Iwa ter
_
T H E S I R T N P L A C E OF M I N N E S O T A
Parks
and Trails Plan
s
800 0 800 1.600 Feet
Existing Trails
- - - -- Proposed Trails /Sidewalks
Natural Trails
Future DNR Trails
- - - -- Future Upgrades to Trail
- - - -- Future MNDOT Trails
Bridge
Underpass (Future)
Current Stairs
L.._.. 2030 City Limit
Existing Park
® Future Parks
Golf Course
School Properties
Right -of -Way
Open Water
Updated December 2011
PLAN OF STILLWATER 0
111111II III111111IIIIIIIIIIII111111IIIIIIIIIIIIIIIIII Illlltlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll VIII....IIIIIIII IIIIIIIII
Chapter 8: Parks and Trails g -g
Trail System
Communities across the country have worked hard
to improve their quality of life through developing
trail systems - connecting individual trail segments
to form larger recreation and transportation
networks. Creating more trail connections among
existing trails multiplies their effect and usage.
Trails provide opportunities for people of all
ages to walk to local destinations, bike to work,
exercise, meet neighbors, observe local wildlife,
and experience the outdoors with their families in
an efficient and safe manner.
A new trend in trail planning has emerged that
engages transportation engineers, water resource
specialists, ecologists, planners, and open space
advocates. Today, trails have become part of
greenway corridors that provide wildlife habitat
and movement corridors, open space vistas, water
treatment benefits, and the opportunity to interpret
local history and culture.
In November 2000, the city completed a
Comprehensive Trail Plan. The plan includes 51.25
miles of trails, 11 miles of which currently exist. The
goal of the plan is to develop and maintain a city-
wide interconnected network of trails to provide
recreational and transportation opportunities for
city residents and visitors. The proposed trail
network is shown in Figure 8.2 Parks and Trails.
"Trails" in the older Stillwater neighborhoods
are mainly sidewalks. Several trails have been
constructed that help link older Stillwater
neighborhoods with developing neighborhoods in
western Stillwater, including the following:
• The McKusick Ravine Trail (County)
• Trails and boardwalk around McKusick
Lake (City)
• County Road 12 and 5 Trails (County)
• Stonebridge Trail (City)
• Eagle Ridge Trail (City)
New trails have been developed in the Annexation
Area along Boutwell Road, Long Lake, and Brown's
Creek and its tributaries. Washington County is
developing a trail along County Road 15 (Manning
Avenue) as part of improvements to the County
Road that is under construction.
Western Stillwater is the last part of city to
have pockets of open developable residential
and commercial land.. In conjunction with the
development of this property, consideration should
be given to adding to and improving the current
trail system. One area of concern is around the
Rutherford Elementary School. Many school
districts are limiting bus service due to budget
constraints and require students to utilize other
means to get to school; e.g. walking and biking.
Currently there is no trail available on the north side
of County Rd 12, which would make it dangerous
to walk or bike to school from neighborhoods to
the north of Myrtle Street. The Park and Trail Plan
identifies the need at County Rd 12 for a future
underpass, which would safely connect future
trails north of Myrtle Street to trails south of Myrtle
Street.
The Trail Plan includes specific direction for trail
design, location, type, construction, maintenance
and signage. it also discusses priorities for system
improvements. Some of these priorities have been
completed or designed during the past five years.
The city is implementing the trail plan as a part
of new development, and as improvements to
roadways or other infrastructure occurs. The plan
notes the following system issues that the city is
continuing to work on:
• Some trails are unfinished, or do not
interconnect
• Trails are not available to some primary
destinations, such as elementary schools or
parks
• Trails are not sufficient to the St. Croix River
or proposed future trail loop
• Some older trails do not meet current design
standards
• There are needs for ongoing maintenance
and consistent signage
P1 PLAN OF STILLWATER
Chapter 8: Parks and Trails 8-15
Jackson Wildlife Management Area
(Former)
The city has discussed the future of the Jackson
Wildlife Management Area (WMA) with the
Minnesota DNR several times in recent years. In
April of 2011, based on a legislative mandate, the
property was transferred to private ownership.
The property has a number of wetlands on it and
the southern portion of the site provides upland
habitat and open space. A rare plant species (a small
population of Tubercled Rein-orchid, Platanthera
flava) was identified within the upland area of the
property by a local resident.
Proposed New Trails of Local and Regional
Significance
In addition to these overall issues, two significant
opportunities have emerged to expand the city's
trail system, provide additional linkage between
the Downtown and other neighborhoods, and link
the city with other communities and destinations
in the eastern Metro Area. These proposed trails
are shown on Figure 8.2, and include the following:
• Conversion of the historic Lift Bridge
to pedestrian and bike connection, and
development of new trails along the St.
Croix between the Lift Bridge and the
new St. Croix River Bridge, on both the
Minnesota and Wisconsin sides of the
Riverway. These trail projects are proposed
as a part of the St. Croix River Crossing
Project. Construction of this project is
dependent on funding, but is possible to
begin by 2014.
• Development of a potential Brown's
Creek State Trail. In 2007, the Minnesota
Legislature authorized the Browns Creek
State Trail as part of the Willard Munger
Trail System along the Minnesota Zephyr
rail corridor. This is a 5.9-mile trail corridor
that will connect the Gateway State Trail
in Grant at Duluth junction to Downtown
Stillwater terminating north of Laurel Street.
The Minnesota Zephyr officially made its last
trip on December 31, 2008. A partnership
amongst The Minnesota Department of
Natural Resources, The Parks and Trails
Council of Minnesota, and Washington
County are purchasing the former Minnesota
Zephyr corridor. The sale is expected to close
in late 2011 or early 2012. Since the trail will
be constructed on the former Minnesota
Zephyr railroad grade, it will be generally
level and accessible to users of all abilities.
Construction on the line is set to begin
in 201.2 starting in Downtown Stillwater
and be constructed until current funds are
exhausted. The City is hopeful additionally
funds can be secured for the trail so it can
be completed and connected to the Gateway
Trail as soon as possible.
The Metropolitan Council has required the city
to include two additional trail segments on their
master trail plan. These include the following:
• Washington County Greenway Regional
Trail (Future): This regional trail runs
north-south in Washington County. It is
intended to connect the City of Hastings to
Cottage Grove Regional Park, Lake Elmo
Park Reserve, and Big Marine Park Reserve.
Part of the trail is located within Stillwater.
In the future Washington County will be
working with the City to plan more of the
trail alignment.
• Browns Creek State Trail, formally known
as the White Bear Lake-Stillwater Regional
Trail (Future): With the new Browns
Creek State Trail, the White Bear Lake-
Stillwater Regional Trail alignment has been
moved from running along Highway 96
in Stillwater and now follows the Browns
Creek State Trail alignment. A Regional
Trail is still proposed to connect the
Gateway Trail and White Bear Lake.
• Middle St. Croix Valley Regional Trail
Search Corridor (Future): This is a proposed
Ei PLAN OF STILLWATER 0
7i86 Chapter 8: Parks and Trails
regional trail search corridor that will
stretch from the planned Browns Creek
State Trail in Stillwater to Interstate 94 and
will connect to local trails in Lakeland. Due
to topography and important natural and
historic resources, the trail will follow a rail
corridor purchased by the City of Stillwater
from the terminus of the Browns Creek State
Trail south to the City's southern corporate
limits. A majority of this trail within the
City of Stillwater will be built with the
new St Croix River Crossing Project as
required by the Section 106 Memorandum
of Understanding for the project. The City
actively supports this trail and will work
with our partners to complete the trail as
soon as possible.
Implementation
To implement the Parks and Trail Plan, the city will
consider the following implementation measures,
which were developed from the goal and policy
categories, listed in the beginning of this chapter:
Park Standards: To increase the amount of public
park land the city will:
• Study and pursue various means of funding
the acquisition, operation and maintenance
of park, open space trail, and recreation
facilities. (Program 1)
• Acquire and develop land in the western
part of the city for community park
purposes. (Program 2)
Efficient Use of Facilities: To maximize
opportunities for the joint use of public land and
facilities and efficient use of such facilities the city
will:
• Consider cooperative efforts with the
school district, athletic organizations,
public utilities, and other public agencies in
order to acquire and/or develop parkland,
retain open space areas and recreation
facilities and provide programs. This would
include considering acquisition of the Old
Athletic Field and Jaycee's Fields from the
school district should the school district
ever entertain the possibility of divesting
themselves of those properties important to
the community.
• Periodically update and distribute the list
of available public park facilities, park
maps, and trail maps to the community and
interested groups.
• Develop and implement a program for year-
around use of some recreation facilities.
(Program 3)
• Explore methods to integrate parks and
trails with the systems of surrounding local
governments.
2009 -2018 Park Improvement Priorities
Approved by Stillwater Park & Recreation
Commission on July 28, 2008
Community Parks
Lowell Park
• Major redevelopment
Millbrook Community Park
• New park development
Pioneer Park
• Continue park improvements
• Renovate band shell (roof and west wall)
Northland Park
• Replace upper play equipment
• Make an "entryway" park
• Replace irrigation systems
Aiple Park
- New park development
Brown's Creek Park
• New irrigation systems
Lily Lake Park
• Replace irrigation systems
91 PLAN OF STILLWATER F91
Chapter 8: Parks and Trails 8-17
Neighborhood Parks
Long Lake Open Space
• Add Picnic Shelter
• Add Nature Trails
• Consider adding parking on north side
Millbrook Neighborhood Park
• New park development
Boutwell Cemetery
• New park development
Staples Field
• Acquire additional park property
• Add additional facilities
• Reopen basketball court or convert the
courts to another park use
Legends Park
• Add additional equipment
• Bergman Park
• Add addition equipment (play structure
on north side of park)
Triangle Park
• Replace play equipment
Ramsey/Grove Park
• Replace play equipment with a structure
for children 5 to 13 years of age
Public Works Park
• Continue baseball field improvements
• New irrigation systems
Trail Improvements
• Replace steps at Chestnut Street, Laurel
Street, Willard Street, Broadway Street
and Quarry Lane Stairs
Park Design: The city will:
• Design, install and maintain standardized
park signage for all city parkland and trails.
• Develop and implement neighborhood park
plans based on the following priority list
developed by the Park and Recreation Board
and level of service needs. These plans shall
reflect neighborhood input into the planning
process. (Program 2)
• Require park land dedication or cash in
lieu for all new residential, commercial and
industrial developments.
• Acquire the Jaycee's Fields and the Old
Athletic Field from School District 834 if
the school district ever considers selling
them. It is the city's desire to continue to
offer these two sites for public recreation
purposes.
• Seek opportunities through public or
private funds for the establishment of new
neighborhood parks and/or redevelopment
of existing neighborhood parks.
Trails and Pathways: To effectively maintain and
expand a city-wide trail system that connects to all
major activity centers, schools, downtown, scenic
open space areas and lakes and other adjacent
community systems the city will:
• Continue to implement the comprehensive
trails and pathways corridors plan.
• Continue working with the state and county
for the development of a potential Brown's
Creek State Trail.
• Continue to improve trails and sidewalks
as local roadways are improved or
reconstructed.
• Create improved trail and pedestrian
connections into downtown from the west
and from the north through Lowell Park to
the Aiple property south of Nelson Street.
• Consider improving trail systems around
the city's lakes including completion of the
trail around McKusick Lake and Long Lake,
as well as between the lakes.
IF] PLAN OF STILLWATER RE]
8-18 Chapter 8: Parks and "Trails
Transit
With the projected increases in population,
households, and employment, the need for
additional and expanded transit facilities is
apparent within the City of Stillwater. With the
increase in population, there will be a need for
improved transit service to transport residents to
the Twin Cities and other major employment areas.
The transit objectives and programs listed in the
first section of this chapter outline the transit needs
of the city.
The City of Stillwater falls within the Metropolitan
Transit Taxing District. Areas of Stillwater south
of Myrtle St and in the Downtown area are within
Transit Market Area 3. Service options for Market
Area 3 include express, urban radial, suburban
local, circulators, and general public dial -a -ride.
Areas of Stillwater north of Myrtle, exclusing the
Downtown area, are within Transit Market Area
4. Service options for Market Area 4 include peak
period express and general public dial -a -ride.
The existing transit service in Stillwater is shown
in Figure 9.10. The city is currently served by one
express bus route (No. 294). This route provides
express commuter bus service to Downtown St.
Paul during rush hours on weekdays at a 30 minute
frequency and serves the communities of Bayport,
Oak Park Heights, Stillwater, Lake Elmo, Oakdale
and 3M. There is one park and ride lot located at
the St. Croix Valley Recreation Center. An informal
car pool parking area also exists on TH 36 at
Manning Avenue. The park and ride facility at the
St. Croix Valley Recreation Center (Market Drive
between Orleans and Curve Crest Blvd.) utilizes
the south half of the lot and has a capacity of 100
vehicles. The TH 36 & Manning Avenue car pool
area (located on the TH 36 northern frontage road
just west of its intersection with Manning Avenue)
has a capacity of 15 vehicles.
D PLAN OF STILLWATER
Chapter 9 : Transportation
As of February of 2012, Metro Transit also operates
a dial -up service called Transit Link. Transit Link is
available in all communities in Washington County.
Transit Link is for trips that can't be accomplished
on regular transit routes alone, and may combine
regular route and Transit Link service. In Stillwater
teh service allows residence to connect to St. Croix
Mall and the Target /Cub Foods shopping areas.
Additionally, it also connects with Route 294.
Transit Link operates Monday through Friday
from 6:00 am to 7:00 pm with the last scheduled
pickup at 6:45 pm. Currently dial -a -ride services
in Washington County are contracted to Midwest
Paratransit Services.
Metropolitan Council's 2030 Transportation Policy
Plan identified TH 36 as a future express commuter
bus service thoroughfare called the "TH 36 /NE
transitway corridor ". The route will originate
at either the existing St. Croix Valley Recreation
Center Park and Ride lot (Option A - Figure 9 -10)
or, after completion of the St. Croix River Crossing
project, the route will originate at the intersection
of Highway 36 and Highway 95 (Option B -
Figure 9 -10). Final determination will be made
by the Metropolitan Council and Metro Transit
after completion of the Transit Feasibility Study
as outlined in the St. Croix River Crossing Project
Supplemental Final EIS dated July 2005.
❑
9 -25
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Director of Public Works
DATE: March 15, 2012
SUBJECT: Third Street South Street Improvement Project
Project 2012 -04
DISCUSSION
The public hearing for the Third Street South Street hmprovement Project is scheduled for March
20th, 2012 at 7:00 pm. Attached are copies of the feasibility report and the public hearing notice
that was sent to the affected property owners. A neighborhood meeting was held for the project
on March 15t1i and provided an informal opportunity to discuss the project with the affected
residents.
RECOMMENDATION
It is recommended that Council hold the required public hearing. If desired, Council should pass
a resolution ordering the improvement and directing the engineer to prepare plans and
specifications. It should be noted that the "resolution to order the improvement requires a 4/5 1h,
majority vote.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2012- ORDERING IMPROVEMENTS AND PLANS &
SPECIFICATIONS FOR THE THIRD STREET SOUTH STREET IMPROVEMENT
PROJECT
ORDERING IMPROVEMENT AND PREPARATION
OF PLANS & SPECIFICATIONS FOR THE
THIRD STREET SOUTH STREET IMPROVEMENT PROJECT
(PROJECT 2012 -04)
WHEREAS, a resolution of the City Council adopted on February 21, 2012 fixed a date
for a council hearing on the proposed Third Street South Street Improvement Project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 20th day of March 2012, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 20th day of March 2012.
3. The City Engineer is directed to have prepared the plans and specifications for the
making of such improvement.
Adopted by the Council this 20th day of March 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
m
THE BIRTHPLACE OF MINNESOTA
February 28, 2012
Subject: Public Hearing on Third Street South Street Improvements (Project 2012 -04)
Dear Property Owner:
Washington County is proposing street improvements on Third Street South from Orleans
Street to Walnut Street: for the summer of 2012. This is part of a four year project by the
County to make improvements on County Road 23 through Stillwater, Oak Park Heights and
Bayport to improve the condition of the road.
The Third Street project will consist of reconstructing the road surface, upgrading the
pedestrian ramps at intersections, and replacing the curb and sidewalk on the east side of the
street. While the cost of the project is primarily being paid for by Washington County, there
are some costs the city is responsible for, mainly the sidewalk and the curb gutter costs. The
city is proposing to pass on a portion of these costs to the property owners. The City Council
accepted the feasibility report for the Third Street South Street Improvement at the February
21" City Council meeting. A copy of the feasibility study for this project is included with
this letter
On Thursday March 15"',2012 at 7 :00 PM in the City Hall Council Chambers, a
neighborhood meeting for the project has been scheduled to present an overview of the
project and its costs. There wilt be a brief presentation followed by a question and answer
period.
A public hearing for the project will be held in the Council Chambers at the regular
scheduled City Council meeting Tuesday=, March 20t", 2012 at 7 :OOPM. The public
hearing is your opportunity to voice your comments to Council prior to making a final
decision on whether to proceed with this project. You may participate in the hearing by
attending and voicing your comments or by sending a letter to the Council prior to the
meeting.
If you have any questions please give me a call at (651) 430 -8831 or send an email to
ssanders (cr�ci.stiilwater.mn.us.
Sincerely,
Shawn Sanders,
Director of Public Works
CITY HALL: 216 NORTH FOURTH STREET a STILLWATER, MINNESOTA 55082
PHONE: 651- 430 -8800 « WEBSITE: www.ci.stillwaternin.us
p B ter
f
THE BIRTHPLACE OF MINNESOTA
NOTICE OF PUBLIC HEARING FOR
THIRD STREET SOUTH STREET IMPROVEMENTS
PROJECT 2012 -04
February 27, 2012
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4"' Street, Stillwater, MN 55082
at 7:00 p.m, or as soon as possible thereafter, on Tuesday, March 20, 2012, to consider the street,
and sidewalk improvements.
The area proposed to be assessed for such improvement is properties abutting the east side 3`a Street
South from East Orleans Street to East Willard Street. The estimated cost of the improvements is
$51,023.00. A reasonable estimate of the impact of the assessment will be available at the hearing.
Such persons as desire to be heard with reference to the proposed improvement will be heard at this
meeting.
Diane Ward
City Clerk
Published in Stillwater Gazette on March 2 and March 9, 2012.
CITY HALL: 216 NORTH FOURTH STREET e STILLWATER, MINNESOTA 55082
PHONE: 651 -430 -8800 a WFBSITE: www.d.stillwatei : inn.iis
MEMORANDUM
To: Mayor and City Council
From: Shawn Sanders, Director of Public Works
Date: February 15, 2012
Re: Feasibility Report Third Street South Improvement Project
BACKGROUND
Over the next few years Washington County (County) is planning street improvements on CSAH
23 through City of Stillwater (City). These streets include Orleans Street, South Third. Street and
Chestnut Street. In 2012, the County is proposing a project on the bituminous section of South
Third Street from Orleans Street to just south of Walnut Street.
PROPOSED PROJECT
The County is proposing to reconstruct the pavement section with either concrete or bituminous,
install pedestrian bump -outs at certain intersections, and pedestrian ramps. As part of the
reconstruction, the east side Third Street would be narrowed four feet from its current width of
44 feet from Orleans Street to Willard. Narrowing the street by four feet would create a
boulevard for the property owners and would aid in the storage of snow during the winter
months. The sidewalk on the east side would be removed and widened to five feet in order to
be compliance with ADA requirements. No change would be made to the street width and
sidewalk from Willard Street to Walnut Street( St. Michaels Church),
PROJECT COSTS
The overall project cost is estimated to be $900,000 and primarily funded by Washington
County, but according to their cost participation policy, some items are the city "s responsibility.
These include 50 % of the xrew sidewalk and curb and gutter, and a small portion of the traffic
control, erosion control, and mobilization costs. It is estimated that the cost to the city for these
items is $51,023.20, which also includes city administration costs and plan review.
PROJECT FINANCING
Using the City's Assessment Policy, it is proposed that affected properties be assessed 50% of
the city's project costs or $25,511.60. Assessment rates would be based on the unit method with
interior lots being assessed I full unit and corner lots being assessed 0.5 units. Affected
properties include those only on the east side of Third Street South from Orleans to Willard
Street total 23 interior lots and 10 cornier lots or 28 total units . This amounts to a proposed
assessment rate of `917,0 for interior Tots and $458.5 corner lots_ The remaining portion Mould
be from the City's Capital Project Fund.
PROPOSE SCHEDULE (Preliminary)
Feasibility Study
February 21, 2012
Neighborhood Hearing
March 1, 2012
Public Hearing
March 6, 2012
Approve Plans
April 3, 2012
Award Bid
May 8, 2012
Construction
June - August
Assessment Hearing
September I8°i 2012
RECOMMENDATION
Since the project is feasible from an engineering standpoint and the project is cost effective It is
recommended that Council accept the feasibility report study for South "Third Street
Improveanent Project and order a public hearing to be held on March 6, 2012 at 7:00 p.m.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion. adopting Resolution
2012- RESOL,UTION RECEIVING REPORT AND CALLING HEARING ON
THIRD STREET SOUTH IMPROVEMENT PROJECT (Project 20I2 -04)
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Shawn Sanders
From: meames2004@yahoo.com
Sent: Wednesday, March U7.2O12310PM
To: Shawn Sanders
Subject: Project 2012-04
Mr Sanders'
Z was delighted to learn of the above project. Since 1989 shoveling the front walk has been
a dreaded chore. We couldn't help but envy our neighbors on the even side of the street'
The assessment seems very reasonable. Thank you
Mary Ames
Sent from my iPad
ORDINANCE 1044
AN ORDINANCE RELATING TO THE
SALE OF INTOXICATING LIQUOR
IN THE CITY OF STILLWATER
The City Council of the City of Stillwater does ordain:
1) A new Section 43 -711 is added to the Stillwater City Code that
will hereafter read as follows:
"Section 43 -711 Combination Licenses
Subd. 1. The City may issue an off -sale and on -sale intoxicating
liquor license to the same licensee, or, in lieu of issuing on -sale
and off -sale licenses separately to a licensee, may issue a
combination on -sale and off sale license."
2) SAVING. In all other ways, the City Code will remain in full
force and effect.
3) EFFECTIVE DATE. This ordinance will be in effect from and
after its passage and publication according to law.
Enacted by the City Council of the City of Stillwater this 20th day of March, 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
1W
at
THE BIRTHPLACE OF MINNESOTA
TO: Mayor & Councilmembers
FROM: Bill Turnblad, Community Development Director
DATE: March 16, 2012
RE: Armory Project: Expanded Gymnasium
BACKGROUND
The Minnesota National Guard is in the process of receiving design services proposals
for the new Stillwater Readiness Center (aka armory). Proposals are due on April 2,
2012. By the end of April or beginning of May the Guard expects to have entered into
a contract with a design team. And between May 22 and 24, 2012 the design team is
scheduled to conduct the design charette.
In order for the City of Stillwater to keep an option alive to construct an expanded
gymnasium with the armory, the City Council needs to decide on March 20, 2012
whether to authorize expenditure of funds to complete at least 35% of the expansion
design.
DISCUSSION
The National Guard's basic assembly hall (also used as a gymnasium) will be
constructed with federal dollars. Any upgrades to it must be paid by the City.
Upgrades would include AC, any size expansion for additional courts or bleachers, and
any floor finish besides sealed concrete.
The National Guard's basic 6,300 square foot assembly hall size is sufficient for a single
full -sized basketball court. It would not be large enough to accommodate bleachers.
According to the National Guard Armory Site Study done by Ankeny Kell for the City in
April 26, 2005, the smallest size necessary for two full size basketball courts (or four
volleyball courts) with a few bleachers is about 14,400 square feet. The City would be
responsible for the additional 8,100 square feet of gym space, the cost of air
conditioning for the entire 14,400 square feet, gym flooring and bleachers. The City
would also be responsible for the design costs associated with the extra 8,100 square
feet of gymnasium.
The gymnasium size preferred by the group that toured similar facilities on March 12,
2012 is about 22,000 square feet (200' x 1 10'). In this scenario, the City would be
responsible for designing and constructing an expansion of 15,700 square feet.
Armory Gym Expansion
March 16, 2012
Page 2
COSTS
In 2006 Ankeny Kell estimated that the City construction costs for an 8,100 square foot
gymnasium upgrade would be about $1,225,000, or about $151 a square foot.
Depending upon the type of gym flooring and other finishes and options, this number
could be higher.
If a 15,700 square foot expansion were constructed at $151 a square foot, the
City cost would be about $2,370,700.
• An estimate of the City's design fee for a $2.4 million expansion, with a 7% design
fee, would be about $168,000.
• At a minimum, the Council will need to decide on March 20, 2012 whether to
authorize expenditures for 35% of the expansion design costs, or about $58,800.
By the end of August the 35% design would be completed for the armory, fire station
and gymnasium (if desired). Then the public hearings for the project would begin. At
the conclusion of the hearings, if the project is approved, the City would have to
decide whether to continue with 100% design of the fire station and gymnasium. This
decision would have to be made towards the end of November 2012.
REQUIRED COUNCIL ACTION
Decide whether to authorize proceeding with 35% of the design work for the
gymnasium expansion.
bt
MEMORANDUM
To: Mayor and City Council
From: Torry Kraftson, Assistant City Engineer
Date: March 15, 2012
Re: 2012 Street Improvement Project (Project 2012 -02)
DISCUSSION
Plans and specifications for the 2012 Street Improvement Project are completed and staff is
requesting authorization to bid. The bid date would be April 13 with bids presented to
Council at the April 17th meeting.
RECOMMENDATION
It is recommended that Council approve plans and specifications for the 2012 Street
Improvement Project and order advertisement for bids for the project.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2012- APPROVING PLANS & SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE 2012 STREET IMPROVEMENT PROJECT 2012 -02
APPROVE PLANS & SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
FOR 2012 STREET IMPROVEMENT PROJECT
(PROJECT 2012 -02)
WHEREAS, pursuant to a resolution passed by the Council on March 6, 2012, the City
Engineer has prepared plans and specifications for the 2012 Street Improvement Project
(Project 2012 -02) and has presented such plans and specifications to Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER,
MINNESOTA:
1. The plans and specifications presented by the City Engineer are hereby approved.
The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the
Construction Bulletin an advertisement for bids upon the making of the improvement
under the approved plans and specifications. The advertisement shall be published
once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the
work to be done, shall state that bids will be received by the City Clerk until Friday, April
13, 2012, at 10:00 a.m. at which time they will be publicly opened at City Hall by the
City Engineer; will then be tabulated and will be considered by the Council at their next
regular Council meeting on April 17, 2012, in the Council Chambers. Any bidder whose
responsibility is questioned during consideration of the bid will be given an opportunity
to address the Council on the issue of responsibility. No bids will be considered unless
sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid
bond or certified check payable to the Clerk for ten (10) percent of the amount of the
bid.
Adopted by the Council this 20th day of March 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
(S,ijwater
i H E 61 R'H P;ACE 0E MINN E. S 0 1 A
Memo
To: Mayor and City Council
From: Tim Moore, Assistant Public Works Superintendent - 7,—/" .
Date: March 15, 2012
Re: Lowell Park Improvements
BACKGROUND
At the March 6, 2012 City Council Meeting staff presented council with some proposed
improvements to Lowell Park. They included grading, irrigation system, refurbish the gazebo,
power pole relocation and bathroom improvements in South Lowell Park.
Grading of North Lowell Park
Since the Corps has indicated that any grading in the park is considered a betterment grading
costs will be 100% city responsibility. It is proposed to grade the north end of the park
excluding the amphitheater which will occur after the Corps work is completed. To save on
costs of the grading, the City will haul topsoil from the stockpile at the Rec. Center offsite to be
mixed with sand and peat to create a soil mixture better suited for drainage and growing turf.
We received three quotes for the soil mixture with Raleigh Trucking submitting the lowest bid
at $14,400. Staff requests an additional $15,000 for silt fence, rental of box rake and tiller to
complete the fine grading of the park, and materials to raise existing storm structures.
Irrigation
Irrigation will be installed in both North and South Lowell Park. Two quotes were received with
Waterworks Irrigation submitting the lowest bid of $31,844.80. Waterworks installed the
irrigation at Millbrook, Legends and Public Works Fields. There is miscellaneous work
associated with the irrigation including relocating the hydrant, and some minor electrical work.
Some of this work will be completed by city staff but will incur some expenses anticipated at
$7,500.
Gazebo
Work on the gazebo will be in three separate projects; concrete, carpentry and painting. The
Concrete work will consist of replacing settled panels on the front of the gazebo, patching and
caulking joints. The Carpentry work is to replace decayed and rooted wood sections. Two
quotes each were received for both the carpentry and concrete work. Cates Fine Homes
submitted the best quote for the carpentry at an estimated cost of $6,240. Valley Concrete,
Inc. submitted a low quote of $2,475. The concrete and carpentry will take place prior to
painting, which is still receiving quotes and will bring to council at a later date.
FINANCING
Funding will come from the Lowell Park Improvement Fund, where there is $500,000 available
for improvements.
RECOMMENDATION
Staff recommends that the Council enter into small contract agreements with Raleigh Trucking
for $14,400, Water Works Irrigation for $31,844.80, Cates Fine Homes for $6,240 and Valley
Concrete, Inc. for $2,475 to perform this work and to release of an additional $22,500 for
materials and equipment rental in order for City staff to complete the work.
RESOLUTION OF APPRECIATION
TO COMMUNITY MEMBERS AND LEGISLATIVE LEADERS
ON THE PASSAGE OF THE CONGRESSIONAL APPROVAL
OF A ST. CROIX RIVER CROSSING
WHEREAS, residents in the City of Stillwater, Minnesota, have long sought a new
transportation solution for congested roadways and unsafe, polluting traffic levels through
Stillwater and surrounding communities; and
WHEREAS, the Historic Lift Bridge in Stillwater opened in 1931, and has long since
completed is years as a useful, safe transportation conduit; and
WHEREAS, long -term community planning and federal legislation, as well as funding
commitments from the states of Minnesota and Wisconsin, were all required to move plans
toward a safe, substantial and well - planned river crossing that will serve residents on both sides
of the St. Croix River for generations to come; and
WHEREAS, the planning, funding commitments and legislation were all brought to
fruition by the hard work and commitment of valley residents, and local, state and federal elected
and appointed officials all working together to bring about a common result, that is a new St.
Croix River crossing.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater
acknowledges with grateful appreciation all the hard work and commitment that scores of
residents and officials have devoted to the building of a new St. Croix River crossing during the
past decades; and
BE IT FURTHER RESOLVED, that the City Council of the City of Stillwater heartily
commends all those involved in the successful passage of legislation and the commitment of
funds to support a new St. Croix River crossing.
Adopted by the City Council for the City of Stillwater this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Iwa t cl
f
City Council
DATE: March 15, 2012
REQUEST: CLG Grant Applications and Minnesota Historical and Cultural
Grants
MEETING DATE: March 20, 2012
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
Staff is proposing that the City apply for two CLG grants and two Minnesota Historical
and Cultural Grants to complete two projects in the upcoming year. The projects are as
follows:
• The first is a project that will explore the possibility of designating the NE section of the
Churchill, Nelson, Slaughter Addition neighborhood a local historic district. The end
product will consist of a delineated historic district boundary, completed designation
forins, background district report, design guidelines, and a website about the
neighborhood.
• The second project is a Public Education Project that will develop a series of podcasts for
the Historic Downtown area. The project will result in the following products: 1) 14
audio /visual podcasts on the City's website describing various buildings /landmarks in
downtown Stillwater. The narrated podcasts will include historical information,
interesting stories and photos. 2) The podcasts could be downloaded to iPods, MP3
players or other mobile devices for use in a self - guided walking tour. 3) An
accompanying walking tour brochure will be developed to coincide with the podcasts.
City Council
DATE: March 15, 2012
REQUEST: CLG Grant Applications and Minnesota Historical and Cultural
Grants
MEETING DATE: March 20, 2012
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
Staff is proposing that the City apply for two CLG grants and two Minnesota Historical
and Cultural Grants to complete two projects in the upcoming year. The projects are as
follows:
• The first is a project that will explore the possibility of designating the NE section of the
Churchill, Nelson, Slaughter Addition neighborhood a local historic district. The end
product will consist of a delineated historic district boundary, completed designation
forins, background district report, design guidelines, and a website about the
neighborhood.
• The second project is a Public Education Project that will develop a series of podcasts for
the Historic Downtown area. The project will result in the following products: 1) 14
audio /visual podcasts on the City's website describing various buildings /landmarks in
downtown Stillwater. The narrated podcasts will include historical information,
interesting stories and photos. 2) The podcasts could be downloaded to iPods, MP3
players or other mobile devices for use in a self - guided walking tour. 3) An
accompanying walking tour brochure will be developed to coincide with the podcasts.
Grant Applications
Page 2
GRANT BUDGETS
Detailed budgets are included in the grant request. Below is a summary of costs for
each project.
Local Historic District
The project is budgeted to cost $30,050 of which $21,000 will go towards hiring a
consultant to assist the City on the project. The CLG Grant request is for a $12,000
grant. Staff will also be submitting for a Legacy Grant for $6,000. Since the Legacy
Grant is state dollars, it can be used to match the CLG Grant, which is federal NPS
dollars. The City will provide a cash match of $3,000. Additionally, the City will
provide $8,450 of in -kind City Staff time to support the project and $600 of donated time
of HPC members and cost of printing and postage.
Downtown Podcasts
The overall project is budgeted to cost $14,550 of which $11,000 will go towards hiring a
consultant to assist the City on the project. The CLG Grant request is for a $4,500. Staff
will also be submitting for a Legacy Grant for $3,500. The City will provide a cash
match of $3,000. Additionally, the City will provide $3,100 of in -kind City Staff time to
support the project and $450.00 of donated time of HPC members.
HERITAGE PRESERVATION COMMISSION RECOMMENDATION
The Heritage Preservation Commission reviewed the proposed grants at their March 5,
2012 meeting. The Commission recommended City Council approve the grant
applications as presented.
STAFF RECOMMENDATION
Approve the FY 2013 CLG Grant Applications and Minnesota Historical and Cultural
Grants to MHS.
attachment: FY 2013 CLG Grant Applications
AUTHORIZING THE CITY TO MAKE APPLICATION FOR TWO CERTIFIED
LOCAL GOVERNMENT GRANTS AND TWO MINNESOTA HISTORICAL AND
CULTURAL GRANTS TO THE MINNESOTA HISTORICAL SOCIETY
BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the
City to make application for the following grants to study the possibility of
designating the NE section of the Churchill, Nelson, Slaughter Addition
neighborhood a local designation district:
1. A Certified Local Government grant through the Minnesota Historical
Society in the amount of $12,000.00.
2. A Minnesota Historical and Cultural Grant through the Minnesota
Historical Society in the amount of $6,000.00.
BE IT RESOLVED, that the grant will provide $12,050.00 in local match for the
local designation district grant requests ($3,000.00 cash, $8,450 In -kind; and
$600.00 donated time).
BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the
City to make application for the following grants to develop Historic Downtown
area podcasts
1. A Certified Local Government grant through the Minnesota Historical
Society in the amount of $4,500.00.
2. A Minnesota Historical and Cultural Grant through the Minnesota
Historical Society in the amount of $3,500.00.
BE IT RESOLVED, that the grant will provide $6,550.00 in local match for the
podcast grant requests ($3,000.00 cash, $3,100 In -kind; and $450.00 donated
time).
Adopted by the City Council this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
THE BERTHPLACE OF MINNESOTA
Memo
Community Development Department
To: City Council
From: Michel Pogge, City Planned
Re: Authorization to prepare a study to consider the designation of a
historic preservation district (local designation district).
Message:
SUMMARY
The Heritage Preservation Commission has been discussing the possibility of studying
the creation of a local designation district for a number of years. In fact, during a
workshop with the City Council on June 7, 2011 this was specifically discussed with the
Council. The HPC is now positioned to begin this work in the upcoming year.
The HPC considered three factors when considering which area to study for possible
creation of a local designation district. 1) Participation in the voluntary Heirloom Home
and Landmark sites program; 2) areas that have had Neighborhood Architectural
Surveys completed on them; and 3) concentration of potential heirloom home and
landmark sites.
Based on this criteria, the HPC is recommending that the City conduct a full study to
consider the creation of a local designation district on for the NE section of the
Churchill, Nelson, Slaughter Addition as shown on the attached map. The City Council
needs to authorize the study before the HPC and staff can proceed. Authorization to
conduct a studv does not commit the Council or Citv to create a designation district in
the future.
HPC AND STAFF RECOMMENDATION
That the City Council authorize the HPC and City Staff to prepare a study to consider
the NE section of the Churchill, Nelson, Slaughter Addition for designation as a local
designation district.
From the desk of...
Michel Pogge, AICP - City Planner - City of Stillwater - 216 N. Th Street - Stillwater, MN 55082
651.430 -8822 -Fax: 651.430 -8810 -email: mpogge @ci.stillwater.mn.us
�lllwater Potential Historic Districts
NE Churchill, Nelson, Slaughter Addition
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DISCUSSION
The following details why the HPC and Staff are recommending that the NE section of
the Churchill, Nelson, Slaughter Addition be selected for a study to consider
designation as a heritage preservation site.
Properties on Heirloom Home or Landmark Sites Program
The City has now completed the third year of its Heirloom Home and Landmark sites
program. Throughout the City, there are currently 150 property owners who have
voluntarily agreed to be part of the program. Map B shows which properties have
already signed up for the program.
The following table shows the total number of properties in each potential local
designation district, the number of properties in the heirloom home or landmark sites
program, and a ratio of the total number of properties in the area to the number of
properties in the heirloom home or landmark sites program.
Map B: Overview of properties on Heirloom Home or Landmark Sites Program
Area
Total number of
Properties
Number of Properties
in the Heirloom Home
or Landmark Sites
Program
Percentage of total to
number on Heirloom
Home or Landmark
Sites Program
1
213
25
11.7%
N 1/2 N
106
21
19.8%
2
316
34
10.8%
3
126
20
15.9%
Potential district 1 and 2 each have roughly the same participation rate just over 10%
while district 3 have a slightly higher rate of 15.9 %. If you look only at the north half of
area 1 the participation rate is 19.8%.
Neighborhood Architectural Survey Areas
Over the years, the Commission has completed 10 Neighborhood Architectural
Surveys. As we move to create a local designation district these surveys will be an
important resource for any consultant completing the work. The northern half of
potential district #1 was surveyed as part of the East Half of the Churchill, Nelson,
Slaughter Addition survey while the southern half remain unsurveyed. Potential
district #2 is divided between two surveys, Greeley Addition and South Hill. Finally,
potential district #3 was surveyed as part of the North Hill survey.
From the desk of...
Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 411, Street • Stillwater, MN 55082
651.430 -8822 -Fax: 651.430 -8810 -email: mpogge @ci.stiIIwater.mn.us
Potential Heirloom Home or Landmark Sites
As part of Don Empson's Designating Historic Homes and Historic District he identified
potential heirloom home and landmark sites for the entire eastern portion of the City.
The following table shows the total number of properties in each potential local
designation districts, the number of potential heirloom home or landmark sites in each
district, and a ratio of the total number of properties to the number of properties in the
heirloom home or landmark sites program.
Map D: Overview of potential Heirloom
Home or Landmark Sites
Area
Total number of
Properties
Number of potential
Heirloom Home or
Landmark Sites
Percentage of total to
number of potential
Heirloom Home or
Landmark Sites
1
213
114
53.5%
N 1/2 #1
106
63
59.4%
2
316
155
49.1%
3 1
126 1
41 1
32.5%
From the desk of...
Michel Pogge, AICP - City Planner - City of Stillwater - 216 N. 411, Street - Stillwater, MN 55082
651.430 -8822 -Fax: 651.430 -8810 email: mpogge @ci.stillwater.mn.us
AUTHORIZING THE STILLWATER HERITAGE PRESERVATION
COMMISSION AND CITY STAFF TO CONDUCT A STUDY THAT
CONSIDERS THE DEVELOPMENT OF A LOCAL HERITAGE
PRESERVATION DISTRICT
WHEREAS, City Code Section 22 -7 provides for a process to develop a heritage
preservation district (local designation district) within the City of Stillwater; and
WHEREAS, the process involves the development of a study that identifies the
area and characteristics important to that area being considered for a local designation
district; and
WHEREAS, upon completion of the study a number of public information
sessions and public hearings are required to be held by the City Council, Planning
Commission, and Heritage Preservation Commission prior to the establishment of any
local designation district; and
WHEREAS, the City Code Section 22 -7 requires that the Heritage Preservation
Commission and City Staff seek approval by the City Council prior to the start of any
study to consider the development of a local designation district; and
WHEREAS, on March 5, 2012 the Heritage Preservation Commission discussed
and voted to seek the approval of the City Council to begin a study; and
WHEREAS, approval by the City Council for the HPC to conduct a study to
consider the development of a local designation district does not obligate the City
Council to later approve the ultimate creation of a local designation district.
NOW, THEREFORE, DE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves the Heritage Preservation Commission's request begin a study
to consider the development of a heritage preservation district.
Adopted by the City Council this 20th day of March, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
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Map B:
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Right -of -Way
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Administration
MEMORANDUM
TO: Mayor & City Council
FROM: Diane F. Ward, City Clerk
SUBJECT: Ordinance, Election Wards
Attached is the proposed Ward boundary map that has been published as directed by the Charter
Commission. The Charter Commission will hold a public hearing on Monday, March 19, 2012
at 7:00 p.m. regarding this map.
Based on the public hearing, the Charter Commission will adopt a resolution for the Ward
boundaries that will include precincts within those Wards.
I will provide the Council the Ward/Precinct Map along with the ordinance on Tuesday after the
Charter Commission meeting on Monday. The 1St reading of the ordinance, based on the Charter
resolution, needs to take place on March 201h, with the 2" reading taking place on April 3`a
April 3`a is the statutory deadline for cities to finish their process and forward their information
to the State and County.
Designation of polling places resolution will come before Council at the April 3`a meeting.
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To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
March 13, 2012
Joint Cable Commission
We have been advertising in the Gazette for the open Alternate position on the Joint
Cable Commission and have not received any applications. Tim Press has requested
reappointment, and Primary Council Rep Jim Roush recommends that Mr. Press be reappointed
to the Commission.
ACTION REQUIRED:
If Council wishes to reappoint Mr. Press, Council should pass a motion adopting
Resolution 2012- " appointing Mr. Press to the Joint Cable Commission with his term
ending January 1, 2015.
MMI
REAPPOINTING TIM PRESS TO
JOINT CABLE COMMISSION
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, hereby approves the reappointment of Tim Press to the Joint Cable
Commission, his term will expire January 1, 2015.
Adopted by the Stillwater City Council this 20th day of March, 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
• s
Date: March 12, 2012
To: Mayor and City Council Members
City Administrator Larry Hansen
From: Chief John Gannaway
CC: Stuart Glaser, Fire Chief
Subject: Warning Siren Conversion
The City's current seven sirens need to switched from wide band receivers to narrow band
receivers (to be compatible with narrowband VHF paging system) by this year.
Washington County Emergency Management has some grant funding to help with the
conversion, but require detailed quotes as part of the grant payment.
We have received two quotes. The first quote is from Nelcom in the amount of $4633.12. This
cost does not include labor and some material costs, and they declined to provide a second,
more detailed quote per the grant requirements.
The second quote is from Ready Watt for $17,402. That is the 'not to exceed' amount, and
could possibly be less, depending on what equipment they can and can't use during the
conversion. Most surrounding communities have switched to Ready Watt.
Washington County will cover the lower quote amount for sure, and possibly may cover more
depending on some funding calculations.
Staff recommends that Ready Watt be the vendor to conduct the conversion.
Ready Watt
ELECTRIC
8700 171st Avenue NW
Ramsey MN 55303
Phone 763 -241 -4944
Fax 763- 241 -5245
www.readywaftelectric.com
RSchiller@readywaftelectric.com
I Name /Address I
City of Stillwater
216 4th Street N.
Stillwater, MN 55082
Attention: Chief John Gannaway
Estimate
Date Estimate #
3/9/2012
Project
Switch (6) Siren Radios to Narrowband
Description
Your City has (7) Sirens with obsolete radio receivers to switch from wide to narrow band the radio receivers
will need to be replaced, antenna cable replaced as needed.
Remove (7) old radios, replace with (7) Federal Signal narrow band radios.
Price includes radio receivers, antenna and cable, electrical, parts, labor, bucket truck, shipping and tax.
If there are any additional questions please call me.
Bob Schiller 612 - 282 -4840
Over 40 years of Civil Defense Siren experience, installation, maintenance, and consulting.
IWe look forward in doing business with you, I Total $17,402.00 I
Bob Schiller, Siren Coordinator 612 - 282 -4840
ACCEPTANCE OF PROPSAL
(must be signed and returned for work to begin)
NOTE: This propsal may be withdrawn by Ready Watt Electric if not accepted with in 15 days.
The above prices, specifications and conditions are satisfactory and are herby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
Signature
l�lwater
Administration
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 3/15/2012
Re: New Tobacco License
An application has been received requesting a new tobacco license from Ryo Tobacco Company to' be
located at 1754 Market Drive.
Approval for the license should be contingent upon approval by Police, Finance, Fire, and Building
Departments.
ACTION REQUIRED:
If Council desires the tobacco license they should pass a motion to adopt a resolution approving the
issuance of a new tobacco license to Ryo Tobacco Company, DBA: Ryo Tobacco.
APPROVING THE ISSUANCE OF A NEW TOBACCO LICENSE
TO RYO TOBACCO COMPANY, DBA: RYO TOBACCO.
WHEREAS, an application has been received requesting the issuance of a new tobacco license
to Rayo Tobacco Company.; and
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota,
hereby approves the issuance of a new tobacco license conditioned upon approval by Police,
Fire, Building Inspection and Finance Departments.
Adopted by Council this 20th day of March, 2012
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
FYI
ASSESSMENT NOTICE
NOTICE IS HEREBY GIVEN that the 2012 Open Book Meetings for owners of property located
in the City of Stillwater in Washington County, Minnesota, will be held at the following locations.
Cottage Grove City Hail on Thursday, the 5th of April 2012, 5:00 p.m. — 7:00 p.m.
Oakdale City Hall on Wednesday, the 11th of April 2012, 5:00 p.m. — 7:00 p.m.
Woodbury City Hall on Thursday, the 19th of April 2012, 5:00 p.m. — 7:00 p.m.
Washington County Government Center — Stillwater Wednesday, the 25th of April 2012, 2:00 — 7:00 p.m.
These meetings are held for the purpose of reviewing and correcting the assessment of said Real
Estate for the year 2012.
All persons considering themselves aggrieved by said assessment, or who wish to complain that the
property of another is assessed too low, are hereby notified to appear at any of the above mentioned
meetings, and show cause of having such assessment corrected.
No complaint that another is assessed too low will be acted upon until the person so assessed, or his
agent, shall have been notified of such complaint.
Given under my hand this 15th day of March, 2012
Diane F. Ward, City Clerk of the City of Stillwater
mhitOtt
JM
5�colrtrty
BOARD AGENDA
Board of Commissioners
Dennis C. Hegberg, Chair, District 1
Bill Pulkrabek, District 2
Gary Kriesel, District 3
Autumn Lehrke, District 4
Lisa Welk, District 5
MARCH 20, 2012 - 9:00 A.M.
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must.ill out a comment card before the meeting begins and give it to the County Board
secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your
comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual
Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit
an individuals presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's
responsibilities
3. 9:10 Consent Calendar — Roll Call Vote
4. 9:10 Community Services — Dan Papin, Director
A. Release Draft 2012 Annual Action Plan for Community Development Block Grant and HOME
Investment Partnership Programs for Public Comment and Funding Recommendations -
Karin Reinert, Community Services Senior Planner
B. Receive Information on the County -State Chemical Health Care Home Pilot — Kathy
Mickelson, Community Services Supervisor
5. 9:35 General Administration — Molly O'Rourke, County Administrator
A. Resolution — Establishing 2012 Redistricting Principles
B. Resolution — Support the Implementation of the MnPASS System in the Twin Cities Region
C. Legislative Update
6. 9:55 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest
and information or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
7. Board Correspondence
8. 10:20 Adjourn
9. 10:30 Interview with Applicant for the Planning Advisory Commission
10. 10:45 to 11:15 Board Workshop with Public Works
Overview of the Gateway Corridor Alternatives Analysis and Preliminary Findings
11. 11:15 to 11:30 Board Workshop with Public Works
Discuss Proposed Revisions to the Right of Way Ordinance No. 154
12. 11:30 to 12:00 Board Workshop with the Office of Administration
Review McDonald and Leadholm Projects for Possible Acquisition through the Land and
Water Legacy Program
MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR
/4ssistivs listening devices are available for use in the County Board Room
�__�
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMNLUYtl<
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR
MARCH 20, 2012
The following items are presented for Board approval/adoption:
DEPARTMENT /AGENCY ITEM
Community Services A. Approval of a contract with Sagewood LLC to provide services to elderly
individuals receiving Medical Assistance Home and Community Based
Services.
Human Resources B. Approval to revise Washington County Personnel Rules and Regulations
Section 5 - Compensation.
Property Records and C. Approval of Registered Land Survey No. 127.
Taxpayer Services
Public Health and Environment D. Approval of 2012 agreement with May Township to provide Operation and
Maintenance Services to 201 Collector System.
Public Works E. Approval of a letter to the Boston Scientific Employee Giving Program to
provide proof of tax - exempt status for the purpose of allowing the program to
make donations to the Washington County Parks Division.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening devices are available for use in the County Board Room
e�a,�,s.,,.a,,..e
EQUAL. EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
MEETING NOTICES
10:30 AM - Interview - Applicant for the Planning Advisory Commission -- Following Board Meeting
3:30 PM - Housing and Redevelopment Authority Board -- 1584 Hadley Ave N - Oakdale
IN
t s�F
8:00 AM - Associaiton of Minnesota Counties -Local Government Legislative Conference -- Crowne Plaza, St. Paul Riverfront
8:30 AM - Counties Transit Improvement Board -- 90 West Plato Blvd., St. Paul
8:30 AM - Workforce Investment Board -- Woodbury City Hall, 8301 Valley Creek Road, Woodbury
9:30 AM - Plat Commission -- Washington County Government Center
12:00 PM - Metro Transportation Advisory Board Program Committee -- 390 Robert Street N. - St. Paul
1:00 PM -Metro Transportation Advisory Board -- 390 Robert Street N., St. Paul
00 05
7:30 AM - Community Corrections Advisory Board -- Government Center Room LL14
8:00 AM - Associaiton of Minnesota Counties -Local Government Legislative Conference -- Crowne Plaza, St. Paul Riverfront
9:00 AM - Resource Recovery Project Board -- 2785 White Bear Ave., Suite 350, Maplewood
12:00 PM - Metropolitan Library Service Agency -- MCIT Building, 101 Empire Drive, St. Paul
Admin Commissioners Calendar 1 3/15/2012 11:02 AM
Washington County, Minnesota
Board of Commissioners - Actions
Actions at the Tuesday, March 13, 2412 Board Meeting
This page is a brief view of the actions taken by the Washington County Board of Commissioners.
For further information, please telephone 651- 430 -6001.
Washington County's mission is to provide quality public services in a cost - effective manner
through innovation, leadership, and the cooperation of dedicated people.
County Board takes comment on redistricting
In preparation for setting new county commissioner districts for the corning 2012 election, the Washington County Board
of Commissioners invited comment from the public March 13 on a draft of redistricting principles and the number of
commissioners which should comprise the board. No members of the public spoke during the meeting.
The board has the option of increasing the number of commissioners from five to seven. During the meeting, the board
members discussed a draft list of principles that will govern the redistricting process. The board also determined that
those principles will state that the number of board members will remain at five.
The board must set district boundaries based on the results of the 2010 census. The board has determined that it will set
the new district boundaries by April 17, so it may comply with a deadline for redistricting soil and water conservation
districts at the same time.
County Board expresses appreciation for work on Congressional approval of St. Croix
River crossing
The Washington County Board of Commissioners passed a resolution of appreciation March 13 for community and
legislative leaders who worked for the passage of Congressional approval of a new St. Croix River Crossing.
The Historic Lift Bridge in Stillwater opened in 1931 and for $0 years has served as the connection between Stillwater
and Washington County in Minnesota and the City of Houlton and St. Croix County in Wisconsin. Local leaders in the
St. Croix Valley have been advocating for many years for a replacement for the Lift Bridge that would alleviate the
traffic congestion in downtown Stillwater.
On March 1, 2012, Congress gave final approval to legislation that allows the St. Croix River Crossing project to
proceed. The bill is awaiting the president's signature.
The county board approved the resolution to offer thanks to the many residents of the St. Croix Valley and throughout
Washington County, and to the local, state and federal elected and appointed officials who worked tirelessly to support
the efforts for a new St. Croix River bridge.
Grant will be used for Newport Transit Center
Washington County received a $225,000 grant from the Counties Transit Improvement Board (CTIB) for the
development of the Newport Transit Station.
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The Newport Transit Center is part of the development of the Red Rock Corridor, a proposed 30 -mile transitway
connecting the Twin Cities' southeastern suburbs from Hastings to St. Paul and Minneapolis.
The Washington County Regional Railroad Authority ( WCRRA) is the lead agency for the development of the Newport
Transit Center, and has entered into a contract with Stantec Consulting Services to perform the design and engineering
work. However, all grant agreements are between CTIB and Washington County, not the WCRRA. To align the roles and
responsibilities with the proper entities, the Washington County Board of Commissioner approved assignment of the
grant agreement to the WCRRA March 13.
A portion of the funding for this project was provided by CTIB. Since April 2008, five counties — Anoka, Dakota,
Hennepin, Ramsey and Washington — have utilized a quarter -cent sales tax and a $20 a motor vehicle sales tax, permitted
by the Minnesota Legislature, to invest in and advance transitway projects by awarding annual capital and operating
grants. The CTIB works in collaboration with the Metropolitan Council and Carver and Scott counties.
County will upgrade financial management system
Washington County will spend $1 million from its fund balance to purchase a new financial management system, after
the County Board approved the expenditure March 13.
In 2011, assessments were completed on the county's current JDEdwards financial management system. The alternatives
were to upgrade the current system to the latest release with support ending in four years, or to migrate to a system in the
same family, which the vendor is continuing to support. The assessments recommended that the county migrate to the
latest release to gain functionality, extend the life of the software, improve efficiency, and to re- engineer county business
processes to save time and money.
The total cost of the project is estimated at $2 million; $1 million was included in the 2012 budget to start the process. It
was anticipated that the remaining $1 million would be included in the 2013 budget. The county ended the 2011 fiscal
year under budget resulting in an addition to the county's fund balance, and it was determined that it would be a fiscally
prudent use of fund balance as it is a one -time cost and the project will be completed within 2012.
Reber will join WorkForce Investment Board
Linda Reber, from Manpower, will join the Workforce Investment Board as a small business representative after her
appointment by the Washington County Board of Commissioners March 13.
Reber will serve her first term expiring June 30, 2014.
The WorkForce Investment Board is mandated by state law. The board is made up of area residents representing
business, organized labor, and public agencies, with the majority of the members coming from businesses. Its purpose is
to oversee employment and training programs in Washington County, and designate administrative entities, grant
recipients and program operators for the Workforce Service Area.
County will use automated payments to save money, get rebate
Washington County will enter a three -year contract with U.S. Bank to enroll in the Payment Plus program which
automates vendor payments using credit cards resulting in a rebate to the county after the County Board approved the
contract March 13.
The county has been exploring ways to reduce the cost of issuing payments to vendors. Using the county's current
Purchasing Card relationship with U.S. Bank, the county has identified a means of automating payments to VISA vendors
already enrolled in U.S. Bank's Payments Plus Program.
By capitalizing on the 72 county vendors already enrolled in the program, there is a greater chance of realizing a rebate
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from the estimated $3.5 million for 5,542 transactions that could be converted to VISA payments. If the program is
successful, the county will attempt to enroll more of its vendors. The program is also advantageous for vendors because it
reduces paper handling and deposits payments directly to their bank accounts. At a minimum, the county will save the
cost of postage and printing checks for those vendors who are enrolled in the program.
The county will also be adapting its accounting systems to take advantage of the automation available through this
program. The first rebate will be paid in 2013, the amount of which will depend on the amount of funds paid via the
VISA payments.
People, Inc., Episcopal Community Services will provide case management for family
support program
People, Inc., and Episcopal Community Services will provide case management and basic needs services to families
participating in the Parents Support Outreach Program (PSOP) after the Washington County Board of Commissioners
approved a contract with the organizations March 13. The Minnesota Department of Human Services (DHS) recently
notified Washington County that it will receive $50,000 per year for five years for the program.
PSOP services will be provided to an estimated 50 eligible families per year. These services are designed to deliver
family- centered services for those not meeting the criteria for child protection services, but needing resources and support
to improve the child/family well -being and reduce the risk of future maltreatment. County staff will determine family
eligibility and interest in this voluntary program. They will then refer the case to the organizations, to provide the
ongoing PSOP services.
People's, Inc.'s, contract is not to exceed $50,000 a year; total payments to Episcopal Community Services will vary from
year to year based on the number of referrals, but it is not to exceed $25,000 per year.
The organizations' staffs have provided PSOP case management and basic needs services in other metropolitan area
counties for many years. Staff will monitor each family's progress and service use and report to the county.
Ruffed Grouse Society gets permit for lawful gambling
The Ruffed Grouse Society, Missi -Croix Chapter, received approval for a lawful gambling permit from the Washington
County Board of Commissioners March 13.
The Missi -Croix Chapter will conduct a raffle April 23 at The Point Restaurant in Denmark Township. After
acknowledgement by the County Board, the application will be sent to the State Gambling Control Board for approval.
County Board approves liquor license renewals in townships
The Washington County Board of Commissioners approved liquor license renewals March 13 for establishments in the
county's townships, which, by state law, the county oversees.
The county is required by the State of Minnesota to review the Liquor Liability Insurance Certification provided by the
applicant, and the County Sheriffs Office, County Attorney's Office, and the Department of Public Health and
Environment need to complete compliance /verification checks.
The license renewals include:
• an on -sale and Sunday liquor license for The Point, Inc., on Point Douglas Drive in Denmark Township, for a fee
of $2,200;
• an off -sale license for the Holiday Station Store on Point Douglas Road, for $500;
• an on -sale and Sunday liquor license for Afton Alps on Peller Avenue in Denmark Township, for $2,200;
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• an on -sale and Sunday liquor license for Withrow Ballroom on Keystone Avenue in May Township for $2,200;
• an on -sale and Sunday liquor license for Stoneridge Golf Club on Hudson Boulevard in West Lakeland Township
for $2,200;
• an on -sale and Sunday liquor license for the Disabled Veteran's Rest Camp on 180th Street in May Township for
$350.
Community Thread will provide volunteer management for county
Community Thread, a nonprofit organization in Stillwater, will continue to provide volunteer management to Washington
County, after the County Board approved an agreement with the organization March 13.
This will be the eighth year the Department of Public Health and Environment will have entered into an agreement with
Community Thread for the recruitment and management of volunteers registered in the County's Medical Reserve Corps.
The Medical Reserve Corps is part of the national Citizens Corps initiative to mobilize and coordinate volunteers to
respond to disasters of all kinds. Community Thread will be paid $54,$07, which is funded by the Centers for Disease
Control/Minnesota Department of Health, Public Health Emergency Preparedness.
Under the terms of the agreement, Community Thread will:
• maintain a system of health care professional volunteers, which includes volunteer readiness, deployment and
response;
• recruit health care professionals and related support volunteers and provide verification of credentials;
• provide volunteer orientation and training in coordination with the Washington County Department of Public
Health and Environment; and
• develop and maintain non - emergency public health volunteer roles within the Department of Public Health and
Environment, further strengthening public health emergency response initiatives.
The agreement period is Jan. 1, 2012, through Dec. 31, 2012.
County will lease equipment for surveying, mapping
Washington County will lease a Trimble Robotic Total Station for surveying and mapping, after the Washington County
Board of Commissioners agreed to the lease March 13. The term of the lease is five years at a cost of $14,467.34 per
year, which includes the insurance premium required by the lease.
The current Total Station used by the county was purchased in 2004 and is outdated and in need of replacement. Trimble
has made many technological improvements in the last eight years, the most notable being increased accuracy while
subject to vibrations of heavy equipment, the ability to capture and coordinate correct video /still photos for the area
surveyed, and use of laser technology for increased detail. The county has had three Total Stations since 1991, and every
time the equipment is upgraded, productivity and accuracy have increased accordingly.
This is the first Total Station that will be leased rather than purchased. There is a $1 purchase option at the end of the
lease. The equipment will be leased from Advanced Acceptance.
County will be compensated for use of county roads as detour
Washington County will receive more than $6,300 from the Minnesota Department of Transportation when county roads
will be used as detours during construction work on Highway 61 in Forest Lake and Hugo.
The State of Minnesota is doing roadway improvements on and along Highway 61 from Highway 96 to Highway 97. The
improvements include pavement rehabilitation and traffic signal improvements, and detours will be necessary to do the
work.
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The amount of compensation is determined by the "Gas Tax Method," which factors in traffic counts, road length, and
duration of the detour. The plan is to detour traffic onto County State Aid Highways, No. 8 and No. 4.
Public hearing set April 10 for Point Douglas Regional Trail Master Plan
A public hearing will be conducted April 10 to consider the Point Douglas Regional Trail Master Plan.
The Washington County Board of Commissioners set the public hearing March 13. The hearing will be during the regular
board meeting at 9 a.m. in the Board Room of the Washington County Government Center, 14949 N. 62nd St., in
Stillwater.
The Point Douglas Regional Trail Master Plan involves a 2.5 -mile stretch of abandoned rail bed along the Mississippi
River in Denmark Township purchased by Washington County in 2005. The Washington County Park and Open Space
Commission (POSC) reviewed and recommended approval of the master plan Dec. 15, 2011. The master plan was
reviewed by the County Board in a workshop Oct. 11, 2011, and by the Denmark Township Board Feb. 6.
Public comment received at these meetings has been considered and incorporated into a draft master plan.
The public may review draft copies of the plan prior to the public hearing. Copies of the plan are available at Washington
County libraries and on the Washington County website. The public will be notified of the availability of the plans
through a news release.
Regional Homeland Security board will oversee a regional strategic plan
Integrated Solutions Consulting will be hired to complete a regional strategic plan and a regional Threat and Hazard
Identification and Risk Assessment for the Metropolitan Region Homeland Security Emergency Management Board
(MRHSEMB).
The Washington County is the fiscal agent for the MRHSEMB, which includes the counties of Anoka, Carver, Chisago,
Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne and Washington, in addition to the cities of Minneapolis and St.
Paul. The Washington County Board of Commissioners entered into the agreement for the board March 13.
The Fiscal Year 2009 State Homeland Security Grant Program continues its mission by addressing regional emergency
planning needs in compliance with federal and state grant guidance. The regional board received approval for an
extension until July 31, 2012, to spend the grant funds to hire a consulting group to complete a Regional Strategic Plan
and the risk assessment in compliance with grant guidelines. The cost of the two projects will be $92,800.
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Wash,ngton
Board of Commissioners
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Dennis C. Hegberg, Chair, District 1
Bill Pulkrabek, District 2
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Gary Kriesel, District 3
Autumn Lehrke, District 4
BOA" AGENDA Lisa Welk, District 5
MARCH 13, 2012 - 9 :00 A.M.
1. 9:00 Washington County Regional Railroad Authority Convenes
A. Roll Call
B. Pledge of Allegiance
C. January 17, January 24, and February 14 Regional Railroad Authority Minutes
D. Use of Counties Transit Improvement Capital Grant Funding — Newport Transit Station
E. Adjourn
2. 9:10 Washington County Board of Commissioners Convenes
Roll Call
3. 9:10 Comments from the Public
Visitors may share their comments m• concerns on any issue that is a responsibility or. function of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board
secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your
comments. Your comments must be addressed eirclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual
Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair resen es the right to limit
an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is pare of Washington Countv's
responsibilities
4. 9:15 Consent Calendar — Roll Call Vote
5. 9:15 General Administration — Molly O'Rourke, County Administrator
A. Public Comment on Draft County Redistricting Principles Including Number of County
Commissioner Districts- Kevin Corbid, Deputy Administrator
B. Resolution of Appreciation — Stillwater Bridge
C. Legislative Update
6. 9 :55 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Am action
f
necessary because o discussion will be scheduled for a future board meeting.
7. Board Correspondence
8. 10:20 Adjourn
9. 10:35 to 11:05 — Board Workshop with Public Health and Environment
Draft County Waste Management Master Plan, 2012 -2030
10. 11 :05 to 11:25 — Board Workshop with the Office of Administration
Redesign of the County Website
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MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR
Assistiva listening devices are available for use in the County Board Room
ezn
EQUAL. EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR
MARCH 13, 2012
The following items are presented for Board approval/adoption:
DEPARTMENT /AGENCY ITEM I
I Administration A. Approval of the February 21 and 28, 2012 Board meeting minutes.
B. Approval of the permanent use of fund balance in the amount of $1 million to
fully fund the county's financial management system (JDEwards) upgrade. I
C. Approval to appoint Linda Reber, Manpower, to the Workforce Investment
Board as a Small Business Representative to a first term expiring June 30,
2014. 1
Accounting & Finance D. Approval of a three-year contract with USBank to enroll in the Payment Plus
program which automates vendor payments using credit card technology
I resulting in a rebate to the county.
Community Services E. Approval of the 2012-2016 contract with People, Inc. to provide case
management and basic needs services to families participating in the Parent
Support Outreach Program. I
F. Approval of the 2012-2016 contract with Episcopal Community Services to
provide case management and basic needs services to families participating in
the Parent Support Outreach Program.
Human Resources G. Approval to revise Human Resources Policy #5016, Americans with
I Disabilities Act. I
Property Records and H. Approval of resolution to exempt permit of Minnesota Lawful Gambling
Taxpayer Services from the Ruffed Grouse Society, Missi-Croix Chapter.
I. Approval to renew an On Sale and Sunday liquor license for The Point, Inc.,
located in Denmark Township. I
J. Approval to renew an Off Sale intoxicating liquor license for SSG
Corporation located in Denmark Township. I
K. Approval to renew an On Sale and Sunday liquor license for Afton Alps, Inc.
located in Denmark Township. I
L. Approval to renew an On Sale and Sunday liquor license for Withrow
Ballroom Catering Services LLC, located in May Township. I
vices are available for use in the County Board Room
In
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
DEPARTMENVAGENCY ITEM
Property Records and M. Approval to renew an On Sale and Sunday liquor license for Stoneridge Golf
Taxpayer Services Club, Inc. located in West Lakeland Township.
N. Approval to renew an On Sale and Sunday liquor license for Disabled
Veteran's Rest Camp Association, Inc. located in May Township.
Public Health and Environment O. Approval of the Volunteer Management Services agreement with the
Community Thread and authorization for the County Board Chair and County
Administrator to enter into the agreement.
Public Works P. Approval of the Assignment Agreement between Washington County and the
Washington County Regional Rail Authority for the use of the $225,000 in
Counties Transit Improvement Capital Grant funding for the development of
the Newport Transit Station.
Q. Approval to enter into a lease agreement with Advance Acceptance for the
Trimble Robotic Total Station through the signature of the Washington
County Board Chair and the Washington County Administrator without
further action of the County Board conditioned upon compliance with all
lease specifications, requirements, and approval as to form by the Washington
County Attorney's office.
R. Approval of resolution to enter into a Detour Agreement for Trunk Highway
No. 61 with the Minnesota Department of Transportation to provide road life
compensation to the county for the detour of traffic from Trunk Highway 61
onto county highways.
S. Approval to set a public hearing for April 10, 2012 to consider the Point
Douglas Regional Trail Master Plan,
Sheriff's Office T. Approval to enter into a service contract with Motorola for ongoing
maintenance, network monitoring, onsite infrastructure response and the
dispatch of service technician for the 800 MHz Public Safety Radio System.
U. Approval to enter into an agreement with Integrated Solutions Consulting to
complete a Regional Strategic Plan for the Metropolitan Region Homeland
Security Emergency Management Board.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening dames are available for use in the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
4:00 PM Mental Health Advisory Council - Government Center
10:30 AM Metropolitan Emergency Services Board - 2099 University Ave, St. Paul
2:00 PM MN Inter - County Association - Kelly Inn, Sibley room, 2nd Floor - St. Paul
9:30 AM Metropolitan Area Agency on Aging - 2365 McKnight Road, North St. Paul
1:30 PM Gateway Corridor Commission - 8301 Valley Creek Rd, Woodbury City Hall
3:30 PM Rush Line Corridor - 4701 Highway 61, White Bear Lake City Hall
6:00 PM Community Action Program /Ramsey & Washington Counties - 450 Syndicate St N - St. Paul
7:00 PM Parks & Open Space Commission - Historic Courthouse, 101 West Pine, Stillwater
10:00 AM AMC Board of Directors - AMC Office, 126 Charles Avenue, St. Paul
Admin Commissioners Calendar 1 3/2/2012 3:14 PM