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HomeMy WebLinkAbout2012-03-06 CC PacketA 'flUater 9 IM IRA THE 114TH►EECE Of H144 EEf T4 AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 6, 2012 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Lowell Park Improvements STAFF REPORTS 2. Police Chief 6. Public Wks Dir /City Engr CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 3. Fire Chief 4. City Clerk Redistricting Update 7. Finance Dir. 8. City Attorney 7:00 P.M. AGENDA 4:30 P.M. 7:00 P.M. 5. Community Dev. Director 9. City Administrator APPROVAL OF MINUTES 10. Possible approval of minutes of February 21, 2012 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 11. Resolution 2012 -035, directing payment of bills 12. Possible approval to purchase a firewall 13. Possible approval of computers for various departments 14. Possible approval of sale of Zamboni 15. Possible approval of waiver of garbage collection charges PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. This is the date and time for the public hearing on the 2012 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 17 and February 24, 2012. (Resolution — Roll Call) 17. This is the date and time for a public hearing to consider the Millbrook 6th Addition Final Plan and Final PUD Site Plan possible postponement of public hearing until March 20, 2012. UNFINISHED BUSINESS None. NEW BUSINESS 18. Possible approval of bid for Dasher Board System for Lily Lake Ice Arena 19. Discussion of Stillwater River Days, Jesse Kurtz, Valley Promotions 20. Possible 1 st reading of ordinance amending Chapter 43, Liquor, an ordinance relating to the Sale of Intoxicating Liquor in the City of Stillwater (1" reading, Roll Call). 21. Possible approval of lights for pedestrian walkway 22. Possible approval of new Sunday liquor license for K.C. Hall (Resolution — Roll Call) 23. Possible approval of 2012 Cruisin on the St. Croix Special Event & Contract (Resolution — Roll Call) 24. Possible approval of noise variance for Gopher to Badger Event PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 3/6/2012 i • l l �i [.r:�v4r. Ce�d MUieR.. • �m.�h'w ca.•NSww. p .r Lowell Park Plan S. 1 Y � �r l \ b S'16..r S,.=e D EDR Plan View ft -21 3/6/2012 pLfi t �� x Yellow line roughly indicates water in the park at 682 Light blue line roughly indicates water in the park at 682 after park is 0% re- graded A - •� � . ••�•... McFIW+ FII1SE' wr.. . Proposed new grade will average about a 3% slope Fill will consist of a mixture of sand, clay and organic Material that drains well and has good turf growing characteristics 3/6/2012 3 3/6/2012 Gazebo — rehabilitation includes: replacement of some components, paint removal, painting, minor electrical and concrete replacement and repair roofing estimate $25,000 - $35,000 Example of failing wood 3/6/2012 5 Design with some features from Union Depot 3/6/2012 101 W�u Yiy WiaMlMOtiMl�p.✓M�^W....M.rwrr �..o.r.,,,�,...�.rrr...a w�m,�sW!►1faM i Union Depot 1926 (note roof lines) Newer more modern design with pergola 3/6/2012 7 Newer more modern design with out pergola 3/6/2012 Ater H. r VATN PiACE 04 MINNESOTA Memo To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintendent J—#M Date: March 1, 2012 Re: Lowell Park Improvements Background The City has delayed any improvements in Lowell Park due to work to be completed by the Corps of Engineers (Corps). With the Corps work in its final design stages, indications are work could begin this summer. The project has been downsized significantly from a piling wall built to an elevation of 691.00, with parking lots and storm sewers, to now just constructing all the underground features, including storm sewer, pumping manholes, and a gate structure along the west parking lot from Nelson Street to Mulberry Street. With minimal disruptions in the park, from the Corps project, staff would like to begin implementing some improvements to Lowell Park including grading, irrigation system, painting the gazebo, power pole relocation and bathroom improvements in South Lowell Park. I have been researching costs, for irrigation, re- grading, rehabilitating the Gazebo and bathroom improvements. Prices are based on the concept plan included in the comp plan update, along with a preliminary plan for the bathrooms. Grading of North Lowell Park The Corps has indicated that any grading in the park is considered betterment and that these costs would 100% city responsibility. Staff has requested that this work be deleted from their scope leaving this work the City's responsibility. In addition, staff feels the City would save considerably in the cost of grading of the park if were done by us. The City would follow the Corps grading plan that called for grading of the North Lowell Park from Myrtle Street to Mulberry Street. The elevation along the west side of the park or east of the parking lot would be raised 2 to 3 feet with a lean clay mix, the grade would then gradually slope down to the upper flood wall on the east side. Engineered fill for the top 4 inches would be imported to help with drainage and to create more suitable soil for turf. Fill would also be brought in at Mulberry point to level the grade for winter ice skating area. Estimated cost is between $35,000.00 and $60,000.00. Grading of the amphitheatre would not occur until after the Corps has installed the underground storm sewer. Irrigation Currently, the park has an irrigation system from Myrtle Street to Nelson street, the system was constructed with galvanized pipe with quick coupling heads and needs to operated manually. There is no irrigation system in North Lowell Park and watering the park takes several man hours in a day to roll out hoses, set up sprinklers and put away. It is proposed to install a new system throughout the park (Nelson Street to Mulberry) that would be completed automated. An irrigation system is critical in establishing and maintaining the turf in Lowell Park. The irrigation system would be installed in the majority of the park, except for the amphitheatre and areas immediately adjacent to the parking lot. These areas would be extended when that particular work is completed. Estimated cost $50,000.00. Gazebo Gazebo has been through several high water events in the past 15 years and is showing signs of fatigue and failure. Work would consist of paint removal and repainting, replacement of decaying material and correcting failing concrete around the structure. This cost is estimated to be $25,000.00. Lowell Park Bathrooms The bathrooms in Lowell Park are almost 40 years old, not ADA compliant and in need of an upgrade. It is proposed to expand and renovate the bathrooms to bring them up to code. The Parks and Recreation Commission has approved the concept for a bathroom upgrade, but nothing more has been done. The next step in the process is to solicit RFP with Architects to develop plans and specifications. The bathroom addition and improvements is estimated to be $175,000.00. Utility Pole Relocation A number of utility poles along the existing parking lots will need to be relocated to accommodate the future amphitheatre and future parking lots. The work has been designed and would be completed by Xcel Energy. Estimated cost $30,000 TIMING Work could begin as soon as the end of March (weather permitting) and be completed by the end of June in time for Fourth of July. There are a number of factors that suggest that this spring is an opportune to begin improvements in Lowell Park: I. Recently, the Corps has indicated that they would not begin construction until after August and since the project limits of the Corps work would not encroach into the park, improvements could be completed earlier, without disrupting the Corps project. 2. Indications are that there will little chance of any spring flooding this year, the would allow grading and work to begin as earlier as April, and this year. 3. With two less major events in the park this summer, work disruptions and impacts to the new turf would be reduced, creating a better turf establishment. FINANCING Estimated cost of all these improvement is $340,000. Funding would come from the Lowell Park Improvement Fund, where there is $500,000 available for improvements. This item was brought to the Parks board for discussion at their Feb27, 2012 meeting. The Board approved the improvements and recommended release of expenditures form the Lowell Park Fund. RECOMMENDATION Staff recommends that the Council consider the improvements and pass a motion directing staff to proceed with the Lowell Park Improvements Work could begin as soon as the end of March (weather permitting) and be completed by the end of June. The bathroom addition and upgrade schedule would be determined when more definite plans are in place. Qg!E age T01 116T0 ►LACE Of 1111011611 CITY COUNCIL MEETING MINUTES February 21, 2012 REGULAR MEETING 7:00 P.M. CALL TO ORDER Mayor Harycki called the meeting to order at 7 p.m. ROLL CALL Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen Attorney Magnuson Community Development Director Tumblad Finance Director Harrison Assistant Fire Chief Ballis Police Chief Gannaway Public Works Director Sanders Administrative Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna, seconded by Councilmember Roush, moved approval of the January 31, 2012, regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS None. OPEN FORUM No comments were received. STAFF REPORTS Assistant Fire Chief Ballis reported the Fire Department is applying for the Fire Fighter Act Safer Grant for training funds. He indicated that as a result of the shared services study, the department is joining the Lake Elmo and Mahtomedi fire departments to apply for a regional grant for the training funds; he added there is no match required of these grant funds. He provided an update on the open house for the armory /fire station project, noting there was a Page 1 of 14 City Council Meeting February 21, 2012 relatively good turnout. He stated according to Chief Glaser, there was some concern from the downtown area about fire protection. Asst. Chief Ballis noted there are some possible ways to address that concern, including using two bays of the existing station as a sub- station. Community Development Director Turnblad also commented on the armory /fire station open house, and noted he had compiled all the written comments submitted. He listed three areas of comments in addition to those received regarding the fire station: questions about site design details; comments about the intersection, and new road construction for the project. Mr. Turnblad added that the site design details and road design details will be part of the special use permit process. Councilmember Polehna stated he had received several comments from neighbors which he would pass along to Mr. Turnblad. Public Works Director Sanders provided an update on the Army Corps of Engineers project. He reported that the Corps has indicated that some of the work in Lowell Park will be considered a "betterment" to the project. He stated a "betterment" is 100% cost to the City, and that the work includes grading of Lowell Park and some work in the amphitheater area. Mr. Sanders offered his recommendation that the City do the work independent of the Corps, and suggested the City likely would be able to get better bids on its own. He pointed out the Corps wanted some assurances from the MPCA regarding the soils, and stated if the Corps did the work the City would have to get some additional soil samples done, which would delay the project even more. He continued that the Corps is now looking at pushing the construction date back to Aug. 1. In discussion, it was noted the Corps was supposed to start on the project two years ago and the start date has been continually pushed back. Mayor Harycki suggested that a meeting be set up with the Corps' Colonel for an explanation of the schedule. Councilmember Roush asked about the status of the pedestrian plaza, and Mr. Sanders responded it is anticipated that construction will begin in April; he continued that pre - construction meetings are scheduled in the next several weeks. He indicated the plan is to have the project completed by the end of June. CONSENT AGENDA 10. Resolution 2012 -026, directing payment of bills 11. Possible approval of termination of street lighting contract with Xcel Energy 12. Possible approval of capital release — Library 13. Resolution 2012 -027, abatement of utility assessment Councilmember Cook asked that item 10, payment of bills, be pulled. Mayor Harycki wanted item 11 pulled for discussion. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve items 12 and 13. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Regarding item 10, Councilmember Cook questioned why payment is being made to an individual and not the Conach Group. Finance Director Harrison explained that the payment has always been made under that person's social security number. Page 2 of 14 City Council Meeting February 21, 2012 Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the payment of bills. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Regarding item 11, Mr. Sanders described that the service would be the same, including rates; it is a matter of combining contracts. City Attorney Magnuson added that Xcel has had a separate contract with each municipality in the metropolitan area; usually the contracts are for one year and terminate at varying times. Mr. Magnuson relayed that the Public Service Commission has approved a tariff that automatically terminates the various contracts as of Feb. 29, 2012, and that the advantage is the rates will be the same for all communities and run from year to year as approved by the Public Service Commission. Motion by Mayor Harycki, seconded by Councilmember Polehna, to approve Item 11. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. This is the date and time for a public hearing to consider the issuance of an On -sale & Sunder liquor license to Osaka Express, Inc. located at 108 Main Street N (formerly Savories) City Administrator Hansen expressed that approval should be contingent on approval by police, fire, finance, building departments, Washington County Department of Health and Minnesota Liquor Control. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the issuance of the liquor license as conditioned. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1043, an ordinance amending the Stillwater City Code, Chapter 43, Liquor City Attorney Magnuson informed the Council that there were no changes to the ordinance since the first reading. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Ordinance 1043. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 3 of 14 City Council Meeting February 21, 2012 Discussion and decision on Armory gym expansion design Community Development Director Turnblad instructed the Council that it needs to decide what it would like to do with design of an expanded gymnasium at the National Guard Armory by April, when work will begin on the design charette. He pointed out that the decision should be made by March 20, to either authorize expenditure for 35% design for an expanded gym, as it has done for the fire station, or decide not to proceed with the expansion during the initial armory construction. He reported that the cost for 35% of the design work is estimated at about $40,000. Councilmember Roush asked about the cost for just doing the shell of an expanded facility, without bleachers and flooring. Mr. Turnblad answered that the design work would have to be for full construction, whether it is all built concurrently or not. Councilmember Polehna conveyed that he had contacted basketball and volleyball booster groups, and there is a lot of interest in working towards the expanded facility. He suggested that the Council tour other facilities, along with some representatives of the various booster groups. Councilmember Roush inquired if there was the possibility of raising the entire amount of estimated costs, about $1.5 million, and Councilmember Polehna replied that he thought fund- raising could come close to that amount, noting that similar efforts were done for the Recreation Center /Dome. Councilmember Cook totaled up the various costs for fire station, the possible gym expansion, design work, land purchase, etc. which she stated amounts to $9,741,750, close to the City's budget for an entire year; she expressed that the project feels like a run -away train, potentially to be borne by residents. Councilmember Cook talked about the economy and the need to be cautious at this time. On a question by Councilmember Cook, Mr. Turnblad answered that the City is not locked into the fire station, gym expansion or even the armory at this point, other than the cost of the land and some road improvements. Councilmember Polehna spoke of the efforts of the hockey association in improving the rink in front of the Rec Center and the soccer association in replacing the turf in the dome; he indicated that people will do things to make the City better for their children. Councilmember Cook responded that this isn't just about kids and suggested that kids do not live on sports alone; she stated if the City had money, she would advocate for doing something to promote an arts facility, something the community doesn't have at present. Councilmember Menikheim indicated that he thought it was City Administrator Hansen's job to tell the Council when it was going over the line regarding finances. Mr. Hansen replied that he would be concerned about some of the future decisions the Council will make and that he would give the Council a warning on the possible consequences before those decisions are made. He continued that he thought there was some benefit in obtaining additional information. Councilmember Menikheim stated he thought this discussion illustrated the need for the Council to do some strategic planning. Councilmember Roush suggested that if the City is going to design the expanded space, it should have something in writing that the various booster groups will pay for the facility. Councilmember Polehna noted there are other communities that can help finance the facility Page 4 of 14 City Council Meeting February 21, 2012 as well. City Administrator Hansen used the example of the library as to what the community is willing to contribute, and Councilmember Menikheim noted rather than doubting them, people should be encouraged to step up and do things for the betterment of the community. Councilmember Cook spoke of the struggle with the ongoing maintenance of the library and again urged caution. Mayor Harycki suggested arranging a tour of various facilities before the March 20 meeting. No action was taken. There was some discussion regarding an arts facility and what the Council has or has not done for such a facility. Possible approval of feasibility report and calling for hearing for Third Street South Public Works Director Sanders reviewed the proposed project, part of Washington County's planned improvements to County Road 23. In addition to the road construction, he described the project which includes new pedestrian ramps at all the intersections to meet ADA standards; pedestrian bump -outs at several intersections; narrowing the east side of the road 4 feet, which will allow for snow storage, along with new curb and 5 foot -wide sidewalk. He continued that the City's share of the estimated $900,000 project will be about $52,023. He proposed assessing 50% of the City's share of the cost of new sidewalk, curb and gutter, estimated at $25,000, to the benefitting property owners, and added that assessment rates would be based on the unit method. He stated the street would not be narrowed in front of St. Michael's Church and the Church would not be part of the assessment process. He reviewed the proposed project schedule. On a question by Councilmember Menikheim, Mr. Sanders replied that the City would schedule the neighborhood meeting and the County also will be hosting an open house on the project. On a question by Councilmember Cook regarding the scheduling of the bike race, Mr. Sanders answered that it has been taken into consideration and there also has been discussion about delaying the work on Chestnut Street until after the lift bridge is closed in September. Councilmember Polehna inquired why both sides of the street wouldn't be assessed for curbs, and Mr. Sanders responded that curbs will only be done on the east side of the street, with no improvements on the west side. On a question by Councilmember Cook, there was discussion about when the City will run out of funds to contribute to street improvement projects. City Administrator Hansen stated staff has been meeting on a regular basis to deal with that issue. Motion by Councilmember Menikheim, seconded by Councilmember Cook, to approve Resolution 2012 -029, Receiving Report and Calling Hearing on Third Street S Improvement Project (Project 2012 -04). Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 5 of 14 City Council Meeting February 21, 2012 Possible approval of resolution to cancel Lumberjack Days Contract City Attorney Magnuson explained that because this contract involves the use of City parks, dispensing of alcohol, conducting of a community -wide celebration that requires the extensive support of police and fire resources of the community, it falls under the City's police power. He added that no one person or no corporation can have a vested right in an activity that is regulated by the police power, as that is always reserved to the City. Mr. Magnuson explained that the resolution for cancelation of the contract points out that because there are unpaid vendors, both for goods and services, and money judgments have been entered against it in the courts, the widespread disapproval has affected the health, safety and welfare of the community. On a question by Councilmember Cook, Mr. Magnuson replied that the amounts previously owed to the City would still be due to the City. In discussion, it was noted there was no contract for the marathon, but that was referenced in previous action to give notice. Motion by Councilmember Menikheim, seconded by Councilmember Cook, to adopt Resolution 2012 -030, Canceling a Contract Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approva12012 Fireworks Contract with RES City Administrator Hansen reminded the Council at its last meeting it indicated that it would award the contract to RES, but he had requested that action not be taken until the contract issues were resolved. He stated there was a ceiling amount of $30,000 in the RFP, and added that might change due to some discussions related to the level of the sound system, that would result in some additional cost. He also referred to a letter from the City of Oak Park Heights indicating they will contribute $7,000 to help pay for the fireworks. Councilmembers expressed thanks to the City of Oak Park Heights for the support. Councilmember Polehna indicated that there are other vendors /groups interested in supporting the celebration, with perhaps a concert in the park and fly -over. Councilmember Cook pointed out the City does have a special events resolution that was passed by the Council, related to processes that must be followed when there are changes to major events or events that requires a contract. Community Development Director Turnblad responded that the 4th of July event would be in compliance as it is not an expansion of the event and probably won't have the same impact as in past years; Mr. Turnblad added if there is a new community event such as Lumberjack Days in the future, those plans will have to go through the special event process. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2012 -031, Accepting Fireworks Proposal and Awarding Contract to RES Specialty Pyrotechnics for the July 4, 2012 Fireworks. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 6 of 14 City Council Meeting February 21, 2012 Possible consideration of contract for lobbyist services This item was moved up in the agenda following staff reports. Mayor Harycki noted that Governor Dayton has set a deadline of March 15 for U.S. House action on the legislation for a new bridge crossing. City Attorney Magnuson reviewed the City's use of lobbyists, and noted that the City began utilizing the services of a lobbyist to work on both federal and state approvals of a bridge project in 1992, after which time it was an annual budget item for many years. He explained the lobbyist/lobbying firm also worked on the levee wall project, the armory and, more recently, the Brown's Creek project. He spoke of the value of the lobbying services, suggesting without having lobbyists to assist the City, the playing field is tipped in favor of the organized and well- financed opposition to a new bridge, citing the Sierra Club's lawsuit as an example. He stated the recent difficulty encountered with the state auditor's office wasn't because the City had hired a lobbyist, it was because it used TIF funds and the money was paid to a coalition rather than directly to a lobbyist. Mr. Magnuson reviewed the proposed contracts for the state work and the services for the federal legislation necessary to secure approval of the new crossing project. He noted the time for completion of the work under the contracts is July 1, 2012, and added that the accountability is to report directly to City Administrator Hansen. He continued that a method of payment has to be determined — hourly, monthly, not to exceed, etc. He also reviewed required records, documentation, insurance requirements and other specifics of the contracts. City Administrator Hansen indicated that he supported the contract, even though it is a non - budgeted item, because he believes all the previous work and money expended by the City on this issue would be for naught if the work isn't continued, and he noted there is a certain momentum not seen before. He also stated the Governor's deadline means there is now a three -week, make -or -break situation and suggested that to give up the effort now would not be a wise decision. However, he thought there should be some discussion regarding the actual amount to be paid for the lobbying services, and that he would recommend a "non -to- exceed" amount. Councilmember Roush noted the Governor's deadline does change the strategy as it targets the House vote and questioned whether it made sense to hire a state lobbyist at this time, suggesting that might be done after the House vote. Mayor Harycki pointed out there are parallel tracks going on at the state level. Councilmember Cook inquired what the City would be receiving in 15 days and asked whether there was a plan B. She spoke of previous efforts at reaching a compromise and suggested taking an all -or- nothing stance was a pretty big gamble. Councilmember Menikheim spoke of 40 years of effort that has gone into this project and stated lobbying is needed at both the state and federal level to see the project to the end. Mayor Harycki invited some limited comment from the audience. Wendell Fletcher, 3655 Planting Green, Stillwater, presented there is a plan B, an alternative to the "mega" bridge, a $690 million bridge that is one of the most expensive bridges anywhere in the country. He noted that an alternative bridge has been proposed and hoped the Council would factor that into its plans. He requested if the City did go ahead with hiring a lobbyist, which he didn't favor, he thought the lobbyist should be aware there are other alternatives to be pursued. He provided a poster of different proposals. Page 7of14 City Council Meeting February 21, 2012 Glenn Hill, 709 Linden St. W., Stillwater, expressed that he thought there should be some transparency to the process. He wondered why this is a Stillwater issue when a larger corridor is involved. He talked of the impact on the budget and indicated that it seems like the City is sharing money with folks who are already on board. Roger Tomten, 718 S. Fifth St., Stillwater, a stakeholder in the 2003 -2006 federal mediation process and member of the Sensible Stillwater Bridge Partnership, spoke of several specific items in the proposed contract. He cited item 1 under the scope of services, asking whether the contract is with the City or the Coalition or both; he pointed out the Coalition has indicated its mission to give a voice to those in support of the new bridge and stated there is anecdotal evidence the Coalition is not open to those who do not favor a new bridge. He asked where there is a voice to those in opposition and if not provided a voice, why should he be asked to pay for the lobbying effort. Ask those who support the bridge to pay for the lobbying efforts, he suggested. He also cited item 3 in the scope of services, preventing passage of legislation that would impede the timely construction of the river crossing. He suggested that current legislation is preventing the timely construction of the river crossing and questioned what the lobbyist would do. He noted that the City knew in October 2010, when the court decision was rendered, that the current proposal is illegal. He added the City could have directed efforts at that time to find legal alternatives, begin a discussion about a plan B, and have a thoughtful, reasonable discussion but chose not to do that. He cited MnDOT's recently completed vision for transportation for the next 50 years, a vision, he continued, whose goals are focused on the environment, the economy and quality of life; he explained that vision does not mention inter -state mobility, expanding freeways or building bigger bridges; he noted there is comment about building to a maintainable scale and affordability. Suzanne Block, former Planning Commission member and liaison to the Downtown Plan, spoke of restrictions on the height of building in the downtown. She pointed out that the bridge that the City is supporting is as tall as a 20 -story building; she suggested residents would be astounded at the visual impact of the proposed bridge. Amy Pelletier, owner of a yarn and fabric shop on Main Street, chair of the Parking Commission and board member of the Main Street Stillwater Independent Business Alliance, conveyed that the Alliance believes the bridge project will revitalize the downtown business district and release the choke hold that commuter traffic has on Main Street. She reiterated that the IBA supports the project; she provided a letter sent to Congresswoman Bachmann in support of the project. Cory Buettner, owner of Leo's Grill and Malt Shop, spoke in support of continued efforts for a new bridge and explained that removing 18,000 vehicles per day from downtown will make downtown Stillwater a greater destination than it already is. He stated preserving the lift bridge and making it part of a new walking and biking trail will give people a new way to experience downtown and have a recreational experience as well. He noted both merchants and the public will benefit from having a safer and more comfortable, walkable downtown. He relayed that the majority of downtown merchants support the new bridge as do customers. He talked of environmental tradeoffs with having a new bridge and 18,000 cars idling on Main Street every day; he spoke of the political realities that require the hiring of a lobbyist, noting that there are powerful organizations with national ties aligned against the project. Page 8of14 City Council Meeting February 21, 2012 Steve Genan, resident of Stillwater and Stillwater business owner, agreed with Mr. Buettner's comments. He spoke of the issue of folks using neighbors as shortcuts and suggested eliminating cut - through will reduce wear and tear on the City streets and make side streets a lot safer than they currently are. Meg Brownson, Stillwater resident and downtown business owner, spoke in support of the current bridge proposal and of hiring the lobbyist. She reported that her customers, many from Stillwater, have been happy to sign a petition in support of the bridge project. Todd Streeter, executive director of the Greater Stillwater Chamber of Commerce and board member of the Coalition for the river crossing, used an analogy of the need to purchase a new car with the need for a new bridge — the current one is old, rusty, in need of repairs and is lacking in modern safety features. He also noted the current bridge is dangerous to the environment as it allows oils and pollutants to run directly into the river, and' stated having heavy, commercial trucks using the bridge and stalling traffic at intersections that were constructed in the 1800s is a serious safety issue for drivers and pedestrians. He also spoke in favor of the current bridge proposal, suggesting that the alternative smaller bridge is an inefficient, bottle -neck design not approved by MnDOT, causes more environmental damage to the St. Croix River than the one designed by MnDOT, and doesn't meet the needs for the next 80 years. He spoke of the environmental mitigation elements included in the new bridge proposal. Michael Wilhelmi, 819 Everett Dr., lobbying consultant, offered to answer any questions. Councilmember Roush inquired if he saw the need for both state and federal contacts at this point. Mr. Wilhelmi answered in the affirmative, saying there is a need for coordination of both state and federal work and a need for defensive lobbying to ensure that language isn't put in bills that would impede the ability of state agencies to allow the project to move forward. He stated the next three -week period would be very intense due to the Governor's deadline and the House calendar. Councilmember Cook asked Mr. Wilhelmi if he was still executive director of the Coalition and if he is paid by the Coalition. Mr. Wilhellmi responded in the affirmative to both questions, but noted he is not paid for government relations activities. On another question by Councilmember Cook, he replied that he would be doing the executive director work of the Coalition and paid by them for that work, but the government relations work he would be doing for the City would be separate from his work for the Coalition. Councilmember Cook questioned how he could accomplish both jobs and how he would divide his time. Mr. Wilhelmi answered that he would be willing to have the contract with the City be on an hourly basis, and he would not be interested in billing the City for work not done for the City. Councilmember Cook asked how many other government entities have kicked into the Coalition. Mr. Wilhelmi stated Washington County has committed $10,000, the City of Hudson $2,500, St. Croix County at $10,000 and the City of New Richmond $2,500. Councilmember Cook confirmed that she understood that the proposal was to pay $25,000 for two lobbyists, a total of $50,000, for work to be done through the end of June 2012. Councilmember Cook expressed that with the Governor's deadline and the House calendar, that would be for work done in 9 days. Councilmember Polehna asked how efforts would be focused on the federal level to get the legislation passed in 9 days. Mr. Wilhelmi responded that there would be a lot of activity, but Page 9 of 14 City Council Meeting February 21, 2012 he would not like to get into detail about legislative strategy; he added that there would be a lot of coordination to be sure the House of Representatives takes up the bill, passes it and gets it to the President. Councilmember Polehna suggested the focus should be at the federal level rather than the state at this point. Mr. Wilhelmi stated he didn't think the effort could be divided as there is a lot of coordination that will need to occur. Discussion was brought back to the Council. Councilmember Roush stated he didn't think the City needed to do the full $25,000 per lobbyist as originally proposed; he countered that he thought the hourly billing with a maximum amount would be appropriate. Mayor Harycki suggested adding a termination clause, such as April 15, should the federal legislation not pass. Mr. Wilhelmi suggested leaving it to City Administrator Hansen to determine when additional efforts might be fruitless and order the lobbying efforts to be terminated. There was a question as to what the hourly pay rate might be; Mr. Wilhelmi stated typically contracts for lobbying vary between $150 and $200 an hour. In discussion about some of the verbiage of the proposed contacts, Mr. Magnuson noted that the contracts were sent out in raw form and scrivener's errors and some other changes have been made. On a suggestion by Councilmember Cook, it was decided to remove the wording "under contract" with the Coalition... from item 1 in the scope of services section. Councilmember Cook expressed her support for the downtown business community. She indicated she believes the driving force behind the support for the bridge is the congestion downtown. She reported that she had met with two representatives from MnDOT to strategize options for alleviating that problem, and she thought it would be a mistake to not focus on finding some relief for the congestion and put all attention on the bridge. She thought it unfortunate that environmentalists and large organizations that are claimed to be putting large amounts of money into the effort to oppose the bridge have been blamed; she noted these organizations have done amazing work throughout the country to preserve lands and areas appreciated by all citizens. She stated a new bridge will change the entire tenor of how the Valley looks; she added that she thought it wrong to criticize efforts done on behalf of the greater good. She pointed out that a $700 million bridge in this economy and with what is known is outrageous; she explained in context with the number of people this new bridge actually benefits and serves, thought should be given to what is being done for the rest of the metropolitan area. She stated she thought there could be a smaller bridge, a safer bridge and stated she did not think all options were on the table. Councilmember Roush suggested the lobbying effort is a necessary evil. He moved to direct City Administrator Hansen to work out an hourly contract with a maximum initial amount of $5,000 per federal and per state lobbyist for a period of one month, at which time Council will review the possibility of renewing the contract for another month. Councilmember Polehna seconded the motion. Councilmember Roush also asked that section 1, item 3, be changed from "prevent passage" to "attempt to prevent." Mayor Harycki suggested adding a renewal section, saying that when the March 15 deadline is passed there will still be a lot of work to be done. Councilmember Polehna suggested an option for renewal with City Administrator Hansen to make a recommendation as to whether to renew or not. Mayor Harycki suggested having the initial contract date /renewal option coincide with the second Council meeting in March. Councilmember Menikheim questioned whether the initial Page 10 of 14 City Council Meeting February 21, 2012 maximum amount of $5,000 was adequate; he spoke of the majority of constituents he has spoken to who favor a new bridge and stated the City is being hurt by the old bridge. Councilmember Menikheim suggested the City has a great deal to lose if it doesn't back the lobbyists; he suggested the $5,000 amount is saying the City doesn't value constituents as much as it could or should. Councilmember Menikheim suggested an amount of $15,000 to give the lobbyists room to maneuver. Councilmember Cook questioned whether this effort would do any good at this stage in the process, speaking of the recent redistricting. Councilmember Roush amended his motion to include the renewal option as discussed, with the amount to remain at $5,000; Councilmember Polehna seconded the amended motion. Mayor Harycki also questioned the amount, speaking of the number of calls related to the Governor's recent deadline alone; he suggested the $7,500 figure per lobbyist. On a question by Councilmember Roush, City Administrator Hansen stated he didn't think the original $5,000 would be sufficient as he believes there will be a pretty massive effort in the next 30 days and stated adding another $2,500 to each contract seemed reasonable to him. Councilmember Roush amended the motion to include $7,500 per lobbyist, seconded by Councilmember Polehna, to adopt Resolution 2012 -032, Accepting Proposal for Lobbyist Services and awarding contract to Wilhelmi Government Affairs, as amended. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook A short recess was taken at the conclusion of this discussion. NEW BUSINESS Discussion of combination on -sale & off -sale license regulations City Attorney Magnuson stated this issue was brought to attention by some research done by Clerk Ward. He reported that prior to 1971, Stillwater issued combination on -sale /off -sale liquor licenses, but the City has not done so for many years, although it is authorized to do so under state statute. Ms. Ward found that the reason the combination licenses have not been issued is due to a policy adopted by the City Council in 1971. Mr. Magnuson stated staff is seeking direction from the Council whether to issue the combination licenses, continue the policy of not issuing the licenses, or pass an ordinance prohibiting the issuance of the combination licenses. Mr. Magnuson examined the Council minutes of 1971, and explained that it appears the policy was to provide some protection for the liquor stores. On a question by Mayor Harycki, Mr. Magnuson relayed that there are several of the combination licenses still in existence. Mr. Magnuson proposed that if the City is going to have a policy such as this, it is best to have an ordinance codifying the policy. City Administrator Hansen commented that this issue came up because there are several potential applicants for the combination licenses; he noted there are combination bars and liquor stores throughout the state of Minnesota that have not created any problems. Mr. Hansen suggested the era of trying to protect a local liquor store is past. Councilmember Roush asked about the closing time regulations for the combination licenses. Police Sgt. Stender responded that the off -sale license portion is the same as any liquor store, so any off -sale purchases would have to cease at 10 p.m. Page 11 of 14 City Council Meeting February 21, 2012 Councilmember Cook asked if a change would be opening a door, and asked Mr. Magnuson for a legal opinion. Mr. Magnuson replied that he thought this was a policy question, rather than a legal question -- the combination license is permitted and is common practice in communities the size of Stillwater and smaller. The only complaint he could foresee would be those from off -sale liquor stores about possible impact on their business. Motion by Councilmember Roush to allow the on -sale, off -sale license as policy and directing staff to prepare an ordinance, seconded by Councilmember Polehna. All in favor. Possible authorization to purchase forensic extraction device (CelleBrite) Chief Gannaway briefly spoke to the need for the device. It was noted this purchase is in the 2012 budget, and City Administrator Hansen stated he did support the request. Motion by Councilmember Polehna, seconded by Mayor Harycki, to approve the request. All in favor. Possible approval of date for Bond Sale Finance Director Harrison presented the request for the sale of bonds to cover capital outlay items and some refunding of bonds issued in 2004 and 2006. She stated reissuing the 2004 and 2006 bonds will save the City about $287,000 in interest cost and will reduce the City's levy in future years. Councilmember Cook inquired if this sale would include a fire station, and Ms. Harrison answered that the only new money of the bond issue is $1.32 million to cover the 2012 capital outlay schedule approved during the budget process. Mayor Harycki asked City Administrator Hansen if he was anticipating a capital outlay bond for 2013, and whether there was a benefit for including more money for future purchases, such as future squad cars. Mr. Hansen replied that the City hasn't sold a bond issue in three years, whereas it used to do a bond issue every year•, he added that he would project the City would begin selling a capital equipment issue every other year. He stated he would prefer to keep the bond issues at the $1.241.3 million level as it keeps purchase request much more reasonable. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2012 -034, Resolution Providing for the Competitive Negotiated Sale of $6,415,000 General Obligation Capital Outlay and Refunding Bonds, Series 2012A. Possible approval to purchase squad cars Chief Gannaway reviewed the request to purchase 3 squad cars — 2 Dodge Chargers and 1 Ford Explorer. He noted that the department has either not purchased or purchased fewer squad cars than normal and there are two cars that are basically beyond repair. He continued that the requested vehicles are all covered by the state contract. Mayor Harycki indicated that his only concern was with the four -wheel drive vehicle. Chief Gannaway responded that the vehicle is all -wheel drive and that he tries to keep one all - wheel /4 -wheel vehicle in the marked fleet to deal with weather conditions. Chief Gannaway pointed out that the Explorer was the most reasonable option for both size and mileage; he added it can be used as a regular patrol vehicle and gets the same mileage as the squad cars. Page 12 of 14 City Council Meeting February 21, 2012 There was discussion of the vehicle used by the parking enforcement officer and the CSO; Chief Gannaway noted he would look into that issue and other options when it is time to replace that vehicle. Mayor Harycki spoke of the desire to get more fuel efficiency. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the purchase of the three vehicles as requested. Councilmember Cook affirmed that the purchase was a budgeted item. All in favor. COUNCIL REQUEST ITEMS LMC Workshop Lessons Learned Councilmember Menikheim presented some of the things he gained from attending a League of Minnesota Cities workshop for elected officials. He commented that meetings are the least important part of the Council's job. He reported that in comparison to other cities, Stillwater is doing quite well, with its biggest problem planning adequately for growth. He also talked about being at a crossroads where governance will undergo a fundamental change, suggesting that cities, school boards and counties will assume more responsibility for local governance. He also suggested the Council should set a vision, develop a strategy and then implement the strategy. He stated he would have more information about a possible strategic planning session at the next Council meeting. Councilmember Roush questioned the comments about the importance of meetings, noting that meetings are where all the transparency takes place, where all the decisions are made, and Councilmember Menikheim replied that the work that goes to the transparency and appears at the meetings, takes place beforehand. Yellow Ribbon update Councilmember Polehna announced that the presentation of the national award to the City will take place March 22 at the Historic Courthouse. He asked for authorization to mail invitations to those in the community who have contributed to the effort, and Council was OK with that. Councilmember Roush suggested that the City's annual picnic honoring boards and commissions should include reserve police officers, noting the officers give as much or more volunteer time than those who serve on the advisory boards /commission. Mr. Hansen stated he would make a note of that for future events. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 9:50 p.m. All in favor. Ken Harycki, Mayor Page 13of14 City Council Meeting February 21, 2012 ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2012 -026, Directing the Payment of Bills Resolution 2012 -027, Approving the abatement of certain special assessments Resolution 2012 -028, Approving issuance of an On -sale and Sunday liquor license to Osaka Express, Inc. located at 108 Main Street N. Resolution 2012 -029, Receiving Report and Calling Hearing on Third Street S Improvement Project (Project 2012 -04) Resolution 2012 -030, Canceling a Contract Resolution 2012 -031, Accepting Fireworks Proposal and Awarding Contract to RES Specialty Pyrotechnics for the July 4, 2012 Fireworks Resolution 2012 -032, Accepting Proposal for Lobbyist Services and awarding contract to Wilhelmi Government Affairs Resolution 2012 -033, Accepting Proposal for Lobbyist Services and awarding contract to Riverwood Group Resolution 2012 -034, Resolution Providing for the Competitive Negotiated Sale of $6,415,000 General Obligation Capital Outlay and Refunding Bonds, Series 2012A Page 14 of 14 RESOLUTION 2012 -035 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $274,859.7 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of March, 2012. Ken Harycki, Mayor ATTEST: Diane F Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012-35 Advanced Sportswear Amdahl Locksmith, Inc. Chris Aramark Uniform Services, Inc Aspen Mills Bauer Built Board of Water Commissioner Burand, Inc. Carquest Auto Parts Carte Graph Systems, Inc. Century College Clark, Dan City View Electric, Inc. Comcast Cub Foods Delta Dental Plan of Minnesota Flexible Pipe Tool Co. Glewwe Doors Grainger Heritage Printing, Inc. Holiday Credit Office Ice Skating Institute Kirvida Fire, Inc. L & D Sign Inc. Life Safety Systems Loffier Companies, Inc. Menards Metro Fire Metropolitan Council Minvalco, Inc. Mondor LTEE/LTD MTI Distributing My Alarm Center Nelson Marine Motor Service, Inc. NEOPOST USA, Inc. Office Depot Proguard Sports, Inc. R & R Specialties, Inc. Regions Hospital Riedell Shoes, Inc. Sanders, Wacker, Bergly Inc. Shilts Cindy Sprint Sprint PCS St. Croix Boat & Packet Co. Jerseys for Adult Hockey League 1,207.50 Lift Station Repair 222.20 Towels, mops & Uniforms 988.76 Bulletproof Vests 4,411.30 Tire Repair 277.48 February WAC Charges 3,564.00 Equipment Repair Supplies 20.31 Equipment Repair Supplies 337.19 Cartegraph Database Security Maintenance 8,338.44 FRTA Firefighter 846.80 Cleaning CH& PW February & Part March 2,210.00 Annual Alarm Monitoring 2012 307.80 Internet & Cable 285.39 Concession Supplies & Water for Fire Dept 266.60 Dental Cobra March 2012 243.30 Equipment Repair Charges 620.53 Equpment Repair Supplies, LocksLatches 3,343.62 Anti Vibration Pad, Cable Ties 45-32 EHL Brochures Summer Camp 602.99 Fuel 162.52 Skater Membership 520.00 Vehicle Repair 510.22 Equipment Repair 61851 Annual Fire Alarm Inspection 723-54 Network/computer support 36.25 Paint, Supplies 905.34 M7 FacePiece, for Bunker Gear 443-03 February 2012 Monthly SAC 7,024.05 Equipment Repair Supplies 90.98 Clothes for Resale 2,538.02 Equipment Repair Supplies 856-06 Monitoring 3/1-5/31/2012 84.49 Repair Fire Boat 754.69 Office Supplies 85,49 Office Supplies 118-89 Supplies for Resale 43.22 Blade Sharpening 55.50 EMT refreshers 14 Students 1,310.00 Skates for Resale 186.03 North Lowell Park, Pedestrian Walkway 3,756.75 Reimburse for Spring Seminar Registation 170.00 Cell phone 178.86 Cell Phone 94.87 Arena Billing 3 Periods & Ramp Cleaning 84,088.91 EXHIBIT "A" TO RESOLUTION #2022-35 St. Croix Title S & T Office Products State Treasurer Stoen, Drew Sun Newspapers Titan Machinery Tousley Ford, Inc. Unique Paving Materials, Inc. USAble Life Verizon Wireless Viking Industrial Center Wal Mart Community Washington County Assessment &Taxation Washington County Attorney Winnick Supply Yocum Oil Company Zep Sales & Service LIBRARY Amazon.com Aramark Baker & Taylor BWI Brodart Comcast Gaylord Bros. Hansen, Ann Kowalski's Market Midwest Tape Office of Enterprise Technology Toshiba Valley Book Seller Washington County Library ADDENDUM Ace Hardware Century Link Crayne, Chris Gopher State One Call Deborah V. Kraus Hearing Officer LMC Magnuson Law Firm Palas, Mark Stillwater Gazette Valero, Kimberly Page 2 Title Registration Proceeding 2,213.00 Office Supplies 105.76 State of MN Portion of Forfeiture 716.00 Reimburse for Work Boots 75.00 Publications 246.33 Equipment Repair Supplies 331.52 Equipment Repair Supplies 165.66 Asphalt 138.94 Term Life Insurance 393.36 Cell Phone & Internet 1,344.19 Minor Equipment 13.43 Supplies 63.20 Year End Reports 220.00 WA Cty Attorney Portion of Forfeiture 143.20 Equipment Repair Supplies 70.85 Fuel 8,159.36 Zep Choice 119.54 Library Materials 565.37 Towel & Rug Service 65.15 Reference Materials 134.50 Library Materials 793.66 Library Materials 2,204.71 Telecommunications 61.00 Processing Supplies 32.51 Postage 8.25 Program Refreshments 22.16 Audiovisual Materials 657.51 Telephone 666.03 Maintenance Contract 40.03 Book 12.80 Library Materials 710.35 Supplies 133.67 Telephone 350.61 Reimburse for meals at Seminar in St. Cloud 50.21 Billable Tickets 116.60 Professional Services 710.90 2nd Installment Workers Comp Ins. 53,834.25 Professional Services 8,689.33 Professional Services to Remove Beavers 300.00 Parking Maps 2,431.00 Refund Parking Ticket already paid 35.00 EXHIBIT "A" TO RESOLUTION #2012 -35 Washington County Transportation Yocum Oil Xcel JANUARY & FEBRUARY MANUALS Xcel Energy Adopted by the City Council this . 6th Day of March, 2012 Labor Hours & Fringe Traffic Solutions Fuel Electricity, Gas Electricity, Gas Page 3 91.19 242.10 19,180.40 34,705.32 TOTAL 274,859.70 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -35 Advanced Sportswear Jerseys for Adult Hockey league Amdahl Locksmith, Inc. Chris Lift Station Repair Aramark Uniform Services, Inc Towels, mops & Uniforms Aspen Mills Bulletproof Vests Bauer Built Tire Repair Board of Water Commissioner February WAC Charges Burand, Inc. Equipment Repair Supplies Carquest Auto Parts Equipment Repair Supplies Carte Graph Systems, Inc. Cartegraph Database Security Maintenance Century College FRTA Firefighter Clark, Dan Cleaning CH& PW February & Part March City View Electric, Inc. Annual Alarm Monitoring 2012 Comcast Internet & Cable Cub Foods Concession Supplies & Water for Fire Dept Delta Dental Plan of Minnesota Dental Cobra March 2012 Flexible Pipe Tool Co. Equipment Repair Charges Glewwe Doors Equpment Repair Supplies, Locks,Latches Grainger Anti Vibration Pad, Cable Ties Heritage Printing, Inc. EHL Brochures Summer Camp Holiday Credit Office Fuel Ice Skating Institute Skater Membership Kirvida Fire, Inc. Vehicle Repair L & D Sign Inc. Equipment Repair Life Safety Systems Annual Fire Alarm Inspection Loffler Companies, Inc. Network /computer support Menards Paint, Supplies Metro Fire M7 FacePiece, for Bunker Gear Metropolitan Council February 2012 Monthly SAC Minvalco, Inc. Equipment Repair Supplies Mondor LTEE /LTD Clothes for Resale MTI Distributing Equipment Repair Supplies My Alarm Center Monitoring 3/1- 5/31/2012 Nelson Marine Motor Service, Inc. Repair Fire Boat NEOPOST USA, Inc. Office Supplies Office Depot Office Supplies Proguard Sports, Inc. Supplies for Resale R & R Specialties, Inc. Blade Sharpening Regions Hospital EMT refreshers 14 Students Riedell Shoes, Inc. Skates for Resale Sanders, Wacker, Bergly Inc. North Lowell Park, Pedestrian Walkway Shilts Cindy Reimburse for Spring Seminar Registation Sprint Cell phone Sprint PCS Cell Phone St. Croix Boat & Packet Co. Arena Billing 3 Periods & Ramp Cleaning 1,207.50 222.20 988.76 4,411.30 277.48 3,564.00 20.31 337.19 8,338.44 846.80 2,210.00 307.80 285.39 266.60 243.30 620.53 3,343.62 45.32 602.99 162.52 520.00 510.22 618.51 723.54 36.25 905.34 443.03 7,024.05 90.98 2,538.02 856.06 84.49 754.69 85.49 118.89 43.22 55.50 1,310.00 186.03 3,756.75 170.00 178.86 94.87 84,088.91 EXHIBIT "A" TO RESOLUTION #2012 -35 Library Materials Page 2 St. Croix Title Title Registration Proceeding 2,213.00 S & T Office Products Office Supplies 105.76 State Treasurer State of MN Portion of Forfeiture 716.00 Stoen, Drew Reimburse for Work Boots 75.00 Sun Newspapers Publications 246.33 Titan Machinery Equipment Repair Supplies 331.52 Tousley Ford, Inc. Equipment Repair Supplies 165.66 Unique Paving Materials, Inc. Asphalt 138.94 USAble Life Term Life Insurance 393.36 Verizon Wireless Cell Phone & Internet 1,344.19 Viking Industrial Center Minor Equipment 13.43 Wal Mart Community Supplies 63.20 Washington County Assessment &Taxation Year End Reports 220.00 Washington County Attorney WA Cty Attorney Portion of Forfeiture 143.20 Winnick Supply Equipment Repair Supplies 70.85 Yocum Oil Company Fuel 8,159.36 Zep Sales & Service Zep Choice 119.54 LIBRARY Amazon.com Library Materials 565.37 Aramark Towel & Rug Service 65.15 Baker & Taylor Reference Materials 134.50 BWI Library Materials 793.66 Brodart Library Materials 2,204.71 Comcast Telecommunications 61.00 Gaylord Bros. Processing Supplies 32.51 Hansen, Ann Postage 8.25 Kowalski's Market Program Refreshments 22.16 Midwest Tape Audiovisual Materials 657.51 Office of Enterprise Technology Telephone 666.03 Toshiba Maintenance Contract 40.03 Valley Book Seller Book 12.80 Washington County Library Library Materials 710.35 STAFF REQUEST ITEM Department: MIS Date: 3/2/12 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a new firewall for City Hall. Purchase of this firewall will help to solve two problems. The first problem is that our current firewall is overloaded and therefore causing slowdowns and bottlenecks in network traffic, especially between City Hall and the Police Department. The second problem is that our current connection between City Hall and Public Works no longer allows enough bandwidth for the data that is being generated. By purchasing a new firewall for City Hall, we can place our current firewall at the Public Works building and create a Virtualized Private Network (VPN) between the two locations. This will increase the bandwith between the two locations from 1.5 mbps to 25 mbps. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The cost of the firewall will be $5,565.00 plus tax and some labor time. Money was not budgeted for this, however, I have reallocated the money that I rolled over from 2011 and will be able to pay for this firewall out of those funds. Also, in order to implement the VPN we need a Comcast connection at Public Works which will cost about $107.00 /month. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman { j 1UJk--' I Date: 3/2/2012 I STAFF REQUEST ITEM Department: MIS Date: 3/2/2012 DESCRIPTION OF REQUEST (Briefly outline what the request is) This request is for the purchase of 9 computers, 7 for the Police department and 2 for Fire Department. This purchase is partly in preparation for the new Tibouran software and partly because these computers are old and need to be replaced. Because we have extended the replacement schedule on our computers so long it is becomes more important to replace them. Currently we are not replacing most computers until are older than 5 or 6 years, as a result we have many old computers in our LAN infrastructure that just break down and because of their age are too expensive to repair. I would like to replace 13 computers this year, but am only requesting to replace 9 at this time so that we can get the computers in the PD and FD up to date for the software conversion scheduled to take place this summer. All computers that are replaced will be reassigned to locations with lower end use after they have been reformatted. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Recently the purchasing policy was revised for computers lowering the minimum amount spent to $500. The MIS Department requested this so that we could take advantage of the State of MN's standards on computer equipment. Through these standards we will be able to purchase new HP computers for $756.00 plus tax. This is significant savings over the Dell systems we were buying at $1100 to $1200 a system. Money for all of these computers has been budgeted for 2012. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman �K I Date: 3/2/2012 A- LU1111111a1U 4L1V11 MEMORANDUM TO: Mayor & Council FROM: Doug Brady, St. Croix Recreation Center SUBJECT: Sale of Zamboni The sale of the current Zamboni was advertised in the Stillwater Gazette and League of Minnesota Cities web site. Only one bid was received in the amount of $20,000 from The Edge Hockey. RECOMMENDATION: Accept offer of $20,000 for the Zamboni. L �water Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 1/18/2012 Re: Waiver of Garbage Collection Charges Attached is a request for Waiver of Garbage and Collection Charges from January 1, 2012 — December 31, 2012 in accordance with City Code Section 30 -1, Subd. 9, Subsection 2 -4, which states: (2) The city council may, in its discretion, waive the payment of any charges for solid waste collection when it determines by a majority vote as disclosed by an application for relief that not more than two people reside within a household and that the head of household is 62 years of age or older, or is retired by reason of permanent disability regardless of age, and that the payment of the solid waste charges and fees would be a hardship. (3) Persons seeking relief must make application on a form prescribed by the clerk setting forth applicant's income and assets at the time of the making of' the application. (4) Relief granted hereunder will terminate upon the occurrence of any of the following events: a. The death of eligible persons, in that the surviving spouse is not eligible for the same relief, or b. If for any reason the city council determines that the payment of the solid waste fee is no longer be a hardship. RECOMMENDATION Staff recommends the City Council to approve the waiver of garbage and collection charges for application 2012 -01. APPLICATION NO. 2011 -01 WAIVER OF GARBAGE AND COLLECTION CHARGES 1 r COUNCIL ACTION FORM /0 01 OR 0 APPLICANT: Lillian Bancroft f /0 01 0 ADDRESS: 409 Holcombe Street South 01 01 01 Igo RECOMMENDED ACTION: APPROVED x DISAPPROVE Of REASON FOR DISAPPROVAL 10 I 01 01 DATE SUBMITTED: March 1, 2011 t '0/ 0/ MEMORANDUM TO: Mayor and City Council -x FROM: Torry Kraftson, Assistant City Engineer, � DATE: February 29, 2012 SUBJECT: 2012 Street Improvement Project Project 2012 -02 DISCUSSION The public hearing for the 2012 Street Improvement Project is scheduled for March 6, 2012 at 7:00 pm. Attached are copies of the feasibility report (approved 1/31/12) and the public hearing notice sent to the affected property owners. Two neighborhood meetings were held for the project on December 1, 2011 and February 28, 2012. The meetings provided an informal opportunity for staff and residents to collaborate about the project. Attendance at Tuesday's meeting (Feb. 28) was limited and may have been hindered by the freezing precipitation. RECOMMENDATION It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 4 /5`hs majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2012- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE 2012 STREET IMPROVEMENT PROJECT 2012 -02. ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2012 STREET IMPROVEMENT PROJECT (PROJECT 2012 -02) WHEREAS, a resolution of the City Council adopted on January 31, 2012 fixed a date for a council hearing on the proposed 2012 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 6th day of March 2012, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 6th day of March 2012, 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 6th day of March 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk NOTICE OF PUBLIC HEARING FOR 2012 STREET IMPROVEMENTS PROJECT 2012 -02 February 14, 2012 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 6, 2012, to consider the street, water, storm and sanitary sewer improvements. The area proposed to be assessed for such improvement is properties abutting 3`d Street North (Myrtle Street north to dead end), Laurel Street (Owens Street to 2nd Street), Harriet Street (Myrtle Street to Linden Street), Martha Street (Myrtle Street to Mulberry Street) Everett Street (Myrtle Street to Laurel Street), Rice Street (Everett Street east to east end), Linden Street (Everett Street to Harriet Street), 6`h Avenue (Orleans Street to Churchill Street), Churchill Street (3 "d Street to 6th Avenue), and Northwestern Avenue. The estimated cost of the improvements is $2,103,000. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on February 17'11 and February 24th, 2012. MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer ,XK DATE: January 26, 2012 RE: Feasibility Study for the 2012 Street Improvement Project Project No. 2012 -02 INTRODUCTION Based on the condition of the streets as presented in the 2010 Pavement Management Plan, a feasibility study of the following streets was authorized by Council on November 1, 2011. Pavement reconstruction • 3rd Street North (Myrtle to dead end) • Laurel Street • Harriet Street (Myrtle to Linden) • Martha Street (Myrtle to Mulberry) • Everett Street (Myrtle to Laurel) • Rice Street (Everett to east end) • Linden Street (Everett to Harriet) Mill and Overlay • 6 "' Avenue (Orleans to Churchill) • Churchill (P Street to 6t" Avenue) • Northwestern Avenue EXISTING CONDITIONS Pavement reconstruction The streets selected for reconstruction were rated in poor or worst condition in the 2010 Pavement Management Plan. The pavement on these streets exhibits rutting, settling, potholing, and extensive cracking. The streets have aging storm sewer systems and a lack of curb and gutter. There are various sections of sidewalk that are in poor condition. The Water Board has identified 75 galvanized water services throughout the project area. These galvanized services were installed prior to the 1960s and have a high tendency to corrode and rupture. There are two blocks on the project (Linden Street and Rice between Everett and Martha) where homeowners are supplied by joint galvanized water services. The water board identified one older style 4 -inch hydrant without available replacement parts. There is no sanitary sewer on Rice Street to the east of Harriet Street, where two properties are served by septic systems. The sanitary sewer mains throughout the remainder of the project have been televised and are primarily in good condition except for isolated locations of cracking and root intrusion. Many of the catch basins show deterioration, while the storm sewer pipes are in good condition. Mill and Overlay The streets selected for mill and overlay were primarily rated in fair condition in the 2010 Pavement Management Plan. These streets show signs of deterioration, but have adequate structural strength to support a mill and overlay. They have existing concrete curb and gutter which is primarily in good condition. There are some sections of sidewalk along Churchill Street and 61h Avenue that are in poor condition. The storm sewer, sanitary sewer, and water main are primarily in good condition. PROPOSED PROJECT Pavement reconstruction Identified catch basins, galvanized water services, and a hydrant will be replaced. New water main will be installed on Linden Street between Everett Street and Harriet Street and on Rice Street between Everett Street and Martha Street. New sanitary sewer will be installed on Rice Street for about 250 feet east of Harriet Street. h1 accordance with the City storm water permit, reconstruction projects need to target infiltration of % inch runoff from roadway surfaces. To achieve this requirement, three rain gardens will be installed and one larger scale infiltration basin. The existing pavement will be reclaimed and used as a base course. During reclaimation, existing pavement and base course is re- ground on site and used as a recycled aggregate base course, with new aggregate base supplemented as necessary. New concrete curb and gutter will be installed on all reconstructed streets. Sidewalk will be replaced where it is severely cracked, heaved, or misaligned. New rings and seals will be installed on stone and sanitary sewer manholes to prevent future deterioration. Sewer mains will be lined at identified locations. Once the street is brought to appropriate grade, then 4 inches of new bituminous will be installed in two separate lifts. Restoration of turf and driveways is the final step. Existing and proposed street widths are presented in the following table. Street widths for reconstructed streets: Street Between streets (start/end) Existing Proposed Everett Myrtle Mulberry 36 32 Martha Myrtle Mulberry 36 32 Harriet Myrtle Mulberry 30 32 Rice Everett east end 28 to 32 28 Everett Mulberry Cherry 37 36 Harriet Mulberry Linden 30 28 Linden Harriet Everett 26 28 Laurel Owens 4th 34 32 Laurel 4th 3rd 42 32 Laurel 3rd 2nd 28 32 3rd Myrtle Mulberry 35 to 38 36 3rd Mulberry Laurel 28 32 3rd Laurel north end 28 28 Mill and Overlay The top 1.5- inches of bituminous surface will be milled. Identified curb sections, sidewalk, and catch basins will be replaced. Sanitary sewer manhole rings will be sealed and sewer mains will be lined at identified locations. A 2 -inch bituminous wear course will be placed, followed by completion items such as turf restoration. PROJECT COST AND FINANCING The budget for the 2012 Street Improvement Project is $2,143,000. The total estimated cost of the project is $2,103,000, including design surveying inspection administration and contingencies. Pavement reconstruction Estimated Cost: $1,781,000 (includes design, inspection, surveying, administration) According to the City Assessment Policy, replacement of galvanized water services would be assessed 100% to the benefitting property owner. The property owners with the galvanized services would pay the cost of $1,685 per service. New utilities are assessed 100% to the benefitting property owner. The two property owners on Rice Street east of Harriet would each receive $4,155 preliminary assessments for the extension of sanitary sewer. The property owners on Linden Street and Rice Street (Everett to Martha) would receive $2,675 preliminary assessments for new water main to replace the joint galvanized service under the street. According to the City Assessment Policy street improvement projects (except in the Industrial Park) are assessed 50% to the benefitting property owner and 50% from City funds. The front footage assessment rate for commercial and institutional properties would be $54.14 per foot. City properties, such as the library and parking ramp, would be paid with City funds at the front footage rate. The residential properties would be assessed by the unit method with assessments calculated as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy Assessed properties consist of 15 multi - family properties, 13 commercial /institutional properties, and 151 single family properties. The preliminary unit assessment for the reconstructed streets is $4,416. Churchill Street /6"' Avenue Avenue Mill and Overlay Estimated Cost: $215,000 (includes design, inspection, surveying, administration) According to the City Assessment Policy street improvement projects (except in the Industrial Park) are assessed 50% to the benefitting property owner and 50% from City funds. There are 4 multi - family properties, 44 single family properties, 1 commercial property, and 1 open space parcel (old athletic fields) along this portion of the project. The commercial property would receive a preliminary front footage assessment rate of $26.29 per foot. The open space would be paid from City funds at the front footage rate. The residential properties would be assessed by the unit method with the units assigned as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy The preliminary unit assessment rate for the residential properties would be $2,025. Northwestern Avenue Mill and Overlay Estimated Cost: $108,000 (includes design, inspection, surveying, administration) According to the assessment policy, properties in the industrial park are assessed for 100% of the cost of street improvements. It is proposed that the benefitting properties be assessed on a front footage basis. There are 17 parcels along Northwestern Avenue with a total front footage of 2,879, including 140 feet of City owned property at the water tower. The preliminary assessment rate would be $37.50 per foot, with the cost of the footage along the water tower property paid by the City. Proposed Preliminary Assessment Summary Table Type Assessment Rate Adjusted Front footage Assess. Units Assessment Amount Reconstruction- commercial /institutional $54.14/ foot 1464 $79,260 Reconstruction- residential $4,416/ unit 152.8 $674,765 Mill and overlay — Churchill commercial $26.29/ foot 115 $3,023 Mill and overlay - residential $2,025 /unit 38.7 $78,367 Mill and overlay- Northwestern Avenue $37.50/ foot 2739 $102,712 Galvanized water services $1,685/ service 75 $126,375 New Sanitary Sewer on Rice Street $4,155 /service 2 $8,310 New Water on Linden and Rice Street $2,675 10 $26,750 Assessment Subtotal $1,099,562 Grant for Stonn Water hnprovements $31,000 City Capital Projects Fund $972,438 Street Improvement Project Cost $2,103,000 Street Improvement Project Budget $2,143,000 PROPOSED SCHEDULE (PRELIMINARY) January 31 ......................... February 28 ....................... March6 ............................. March 20 ........................... April 17 ............................. May through September.... September 4 ...................... RECOMMENDATION ...Feasibility Study ...Neighborhood meeting ...Public Hearing ...Approve plans ...Award bid ...Construction ...Assessment Hearing Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2012 Street Improvement Project and order a public hearing to be held on March 6, 2012 at 7:OOPM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2012- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2012 STREET IMPROVEMENT PROJECT, (PROJECT 2012 -02) 2012 FEASIBILITY STUDY AREA ' LEGEND (PROJECT TYPE) I t er - RECONSTRUCT THE NtNTHPLACE IF NINNESNTA MILL AND OVERLAY fl. 0 1000 2000 4000 SCALE IN FEET Proposed Martha Street Improvement Project 2012 If The signatures below represent Martha Street residents who would like the City of Stillwater City Council to explore options to a complete pavement reconstruct of Martha Street from Myrtle to Mulberry. This would include postponing the project until better economic times and the possibility of pavement mill and overlay: 6. 7. 8. 9� 10. 11. 12. 13. 14. 15. 16. 17. 18. t a'I �,A r-� 2.Z 8 N- na,��C �Cj q M av- 4-h a �4 �/ 5-t.7 14) ky ASSESSMENT PERIOD: PRELIMINARY ASSESSMENT ROLL 10 YEARS 2012 STREET IMPROVEMENT PROJECT 4% INTEREST RATE PROJECT 2012-02, LI 393 GEOCODETAXPAYER NAMETAXPAYER ADDRESSTAXPAYER CITYFOOTAGEUNITSSTREET ASMTWATER ASMTGALVANIZEDSEWERTOTAL ASMTPROPERTY ADDRESS 28.030.20.12.0006SMITH JAMES R & JAYNE FINNEG805 3RD ST NSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.008053RDSTN 28.030.20.12.0009SLETTEN ERIK ANDREW804 3RD ST NSTILLWATER MN 550821001.00$4,416.00$4,416.008043RDSTN 28.030.20.12.0069JAEGER JOEL & CHRISTINE722 3RD ST NSTILLWATER MN 55082421.00$4,416.00$1,685.00$6,101.007223RDSTN 28.030.20.12.0070LENTZ CHRISTOPHER M & CORENE718 N 3RD STSTILLWATER MN 55082471.00$4,416.00$1,685.00$6,101.007183RDSTN 28.030.20.12.0072PORTILLO H CARLOS & NANNETTE E GABRIEL714 3RD ST NSTILLWATER MN 55082531.00$4,416.00$1,685.00$6,101.007143RDSTN 28.030.20.12.0075ALLEN MARY T102 SCHOOL ST WSTILLWATER MN 55082530.50$2,208.00$2,208.00102SCHOOLSTW 28.030.20.12.0076SMITH MARLAY A & MARGARET B721 3RD ST NSTILLWATER MN 55082501.00$4,416.00$1,685.00$6,101.007213RDSTN 28.030.20.12.0078BILLIG THOMAS C III & CAROL J703 3RD ST NSTILLWATER MN 550821250.60$2,649.60$1,685.00$4,334.607033RDSTN 28.030.20.12.0083MILLER G DEAN & DOREEN K TRS622 3RD ST NSTILLWATER MN 55082700.50$2,208.00$2,208.006223RDSTN 28.030.20.12.0084PLATTNER DARLENE M618 N 3RD STSTILLWATER MN 55082701.00$4,416.00$1,685.00$6,101.006183RDSTN 28.030.20.12.0093THUESON PATRICK H & LUBA L621 3RD ST NSTILLWATER MN 55082700.50$2,208.00$2,208.006213RDSTN 28.030.20.12.0094LARSON RHYS & MARTHA613 3RD ST NSTILLWATER MN 55082801.00$4,416.00$4,416.006133RDSTN 28.030.20.12.0095JEAN SCHEUERMAN MACDONALD TRUST 118 LAUREL ST ESTILLWATER MN 550821380.50$2,208.00$1,685.00$3,893.00118LAURELSTE 28.030.20.12.0115DOLAN MICHAEL A711 3RD ST N APT ASTILLWATER MN 550821321.60$7,065.60$7,065.607113RDSTN 28.030.20.13.0003BAILEY RICHARD L & MICHELLE R408 N 3RD ST #102STILLWATER MN 550822000.12$529.92$529.924083RDSTN102 28.030.20.13.0004BITNEY TERRANCE D & JUDY C101 DEERWOOD CTHUDSON WI 540160.12$529.92$529.924083RDSTN103 28.030.20.13.0005KLENK SHIRLEY M408 3RD ST N # 104STILLWATER MN 550820.12$529.92$529.924083RDSTN104 28.030.20.13.0006HANNA TIM O408 3RD ST N # 105STILLWATER MN 550820.12$529.92$529.924083RDSTN105 28.030.20.13.0007NEWMAN EILEEN B408 3RD ST N # 106STILLWATER MN 550820.12$529.92$529.924083RDSTN106 28.030.20.13.0008BROOKS CHERIE & KENNETH N408 3RD ST N #107STILLWATER MN 550820.12$529.92$529.924083RDSTN107 28.030.20.13.0009KATHLEEN M RYBERG REV TRS ETAL10801 PENFIELD AVE CTSTILLWATER MN 550820.12$529.92$529.924083RDSTN108 28.030.20.13.0010KLINEFELTER BERTHA TRS ATTN US BANKPO BOX 64142ST PAUL MN 55164-93660.12$529.92$529.924083RDSTN109 28.030.20.13.0011COLLINS ROBERT & CAROL BROOKMAN TRS1875 MAGNOLIA LN N # 3PLYMOUTH MN 554410.12$529.92$529.924083RDSTN110 28.030.20.13.0012DAVIS LESLIE408 3RD ST N # 111STILLWATER MN 550820.12$529.92$529.924083RDSTN111 28.030.20.13.0013CHAMPLIN LOIS L408 3RD ST #112STILLWATER MN 550820.12$529.92$529.924083RDSTN112 28.030.20.13.0014ROBLEDO CHARLOTTE LPO BOX 82BAYPORT MN 550030.12$529.92$529.924083RDSTN201 28.030.20.13.0015O'BRIEN THOMAS J1022 2ND ST NSTILLWATER MN 550820.12$529.92$529.924083RDSTN202 28.030.20.13.0016SEAQUIST ELBERT D408 N 3RD ST # 203STILLWATER MN 550820.12$529.92$529.924083RDSTN203 28.030.20.13.0017TIBBETTS MILES J408 3RD ST N # 204STILLWATER MN 550820.12$529.92$529.924083RDSTN204 28.030.20.13.0018BEITZEL MICHAEL L & LUANN COSTIGAN1610 ARIESMISSION TX 785720.12$529.92$529.924083RDSTN205 28.030.20.13.0019HOFFBECK TERESA J408 3RD ST N # 206STILLWATER MN 550820.12$529.92$529.924083RDSTN206 28.030.20.13.0020RICHERT JEANINE E TRS208 MARINER WAYBAYPORT MN 550030.12$529.92$529.924083RDSTN207 28.030.20.13.0021ROBLEDO CHARLOTTE LPO BOX 82BAYPORT MN 550030.12$529.92$529.924083RDSTN208 28.030.20.13.0022MEADER EILEEN Y408 3RD ST N # 209STILLWATER MN 550820.12$529.92$529.924083RDSTN209 28.030.20.13.0023REEVES VICTORIA L408 3RD ST N # 210STILLWATER MN 550820.12$529.92$529.924083RDSTN210 28.030.20.13.0024JUNKER JEAN408 3RD ST N # 211STILLWATER MN 550820.12$529.92$529.924083RDSTN211 28.030.20.13.0025DESCHENES DONNA A408 3RD ST # 212STILLWATER MN 550820.12$529.92$529.924083RDSTN212 28.030.20.13.0026CARLSON DONNA M408 3RD ST N # B1STILLWATER MN 550820.12$529.92$529.924083RDSTNB1 28.030.20.13.0055CARMICHAEL JAY S & ELLEN N TRSPO BOX 725TOMAH WI 546601110.18$794.88$794.882313RDSTNA 28.030.20.13.0056LOIS J FLEMING TRUST 231 3RD ST N #BSTILLWATER MN 550820.18$794.88$794.882313RDSTNB 28.030.20.13.0057MOFFAT BRUCE S231 3RD ST N # CSTILLWATER MN 550820.18$794.88$794.882313RDSTNC 28.030.20.13.0058DICKINSON EUGENE L & DOLORES231 N 3RD STSTILLWATER MN 550820.18$794.88$794.882313RDSTN 28.030.20.13.0059GNAN STEVEN C & BARBARA J231 3RD ST N # ESTILLWATER MN 550820.18$794.88$794.882313RDSTNE 28.030.20.13.0060KEYS ALICIA B610 3RD ST NSTILLWATER MN 55082701.00$4,416.00$1,685.00$6,101.006103RDSTN 28.030.20.13.0061SCHULTZ CLARENCE & VOGEL JANE 606 3RD ST NSTILLWATER MN 550821221.00$4,416.00$1,685.00$6,101.006063RDSTN 28.030.20.13.0062WATSON VAL L & CORRINE C 605 4TH ST NSTILLWATER MN 55082530.50$2,208.00$1,685.00$3,893.006054THSTN 28.030.20.13.0065TOPEL RYAN L & DEBRA K L604 4TH ST NSTILLWATER MN 55082530.50$2,208.00$2,208.006044THSTN 28.030.20.13.0068GERBER DANIEL A & ANNE M 209 LAUREL ST WSTILLWATER MN 55082530.50$2,208.00$2,208.00209LAURELSTW 28.030.20.13.0071SCHMIDT FREDRIC G1855 SUMMIT AVEST PAUL MN 551051111.40$6,182.40$6,182.405183RDSTN 28.030.20.13.0072DONOVAN BRIAN PAUL2635 EDGEWOOD CTSTILLWATER MN 55082421.60$7,065.60$1,685.00$8,750.60113LAURELSTW 28.030.20.13.0073JOZEFOW DANIEL J & TERRY A & TIMOTHY 515 4TH ST NSTILLWATER MN 55082520.50$2,208.00$2,208.005154THSTN 28.030.20.13.0077KNUDSEN RANDALL C510 3RD ST NSTILLWATER MN 55082520.50$2,208.00$2,208.005103RDSTN 28.030.20.13.0078DOUGLAS RYAN J & MELISSA516 2ND ST NSTILLWATER MN 55082530.50$2,208.00$1,685.00$3,893.005162NDSTN 28.030.20.13.0079KATULA ROBERT A & SUSAN C107 LAUREL STSTILLWATER MN 550821011.00$4,416.00$4,416.00107LAURELSTE 28.030.20.13.0080NELSON JOHN D & KATHLEEN M517 3RD ST NSTILLWATER MN 55082861.00$4,416.00$1,685.00$6,101.005173RDSTN 28.030.20.13.0081NORDSKOG SIGURD102 CHERRY ST # 2STILLWATER MN 55082440.50$2,208.00$2,208.00102CHERRYSTE 28.030.20.13.0090ROBERTS RONALD J & BARBARA L TRS423 3RD ST NSTILLWATER MN 55082500.50$2,208.00$1,685.00$3,893.004233RDSTN 28.030.20.13.0091WATERMAN CHRISTOPHER419 3RD ST NSTILLWATER MN 55082501.00$4,416.00$1,685.00$6,101.004193RDSTN 28.030.20.13.0092REICH JON H415 3RD ST NSTILLWATER MN 55082501.00$4,416.00$4,416.004153RDSTN 28.030.20.13.0093TESCHLER DAVID H & JODY E THONE411 3RD ST NSTILLWATER MN 55082501.00$4,416.00$4,416.004113RDSTN 28.030.20.13.0094ELLMAN JEFF & TERESSA401 3RD ST NSTILLWATER MN 550821000.50$2,208.00$1,685.00$3,893.004013RDSTN 28.030.20.13.0098CARVER LOREN L & CAROL M424 3RD ST NSTILLWATER MN 55082350.50$2,208.00$1,685.00$3,893.004243RDSTN 28.030.20.13.0122GPH STILLWATER LINDEN LLC ATTN VAN MARLEK & ASSOC INCPO BOX 160488ALTAMONTE SPRINGS FL 32716140$7,579.60$7,579.60105LINDENSTW 28.030.20.13.0123RODRIGUEZ MARCO A & DARCY A308 3RD ST NSTILLWATER MN 55082751.00$4,416.00$1,685.00$6,101.003083RDSTN 28.030.20.13.0124SANDERSON KEVIN F304 3RD ST NSTILLWATER MN 550821001.40$6,182.40$6,182.403043RDSTN 28.030.20.13.0136FARLEY MARK D & DARLENE M303 N 3RD STSTILLWATER MN 55082330.50$2,208.00$2,208.003033RDSTN 28.030.20.13.0138THURY DANIEL M & JESSICA L311 3RD ST NSTILLWATER MN 55082571.00$4,416.00$1,685.00$6,101.003113RDSTN 28.030.20.13.0139CASEY SEAN R315 3RD ST NSTILLWATER MN 55082501.00$4,416.00$4,416.003153RDSTN 28.030.20.13.0140BONSE BERNARD D319 3RD ST NSTILLWATER MN 55082551.00$4,416.00$4,416.003193RDSTN 28.030.20.13.0142CLARK CHRISTINE A118 MAIN ST S PO BOX 36STILLWATER MN 55082550.60$2,649.60$2,649.603233RDSTN 28.030.20.13.0149HUNINGHAKE AUDREY J215 3RD ST NSTILLWATER MN 55082501.00$4,416.00$4,416.002153RDSTN 28.030.20.13.0150HUDSON ANGELA K219 3RD ST NSTILLWATER MN 55082521.00$4,416.00$4,416.002193RDSTN 28.030.20.13.0154O'BRIEN MICHAEL L & DEBRA L106 LAUREL ST ESTILLWATER MN 550821801.00$4,416.00$1,685.00$6,101.00106LAURELSTE 28.030.20.13.0172SEROWIECKI JESSICA408 3RD ST N #101STILLWATER MN 550820.12$529.92$529.924083RDSTN101 2012-021 of 43/9/2012 ASSESSMENT PERIOD: PRELIMINARY ASSESSMENT ROLL 10 YEARS 2012 STREET IMPROVEMENT PROJECT 4% INTEREST RATE PROJECT 2012-02, LI 393 GEOCODETAXPAYER NAMETAXPAYER ADDRESSTAXPAYER CITYFOOTAGEUNITSSTREET ASMTWATER ASMTGALVANIZEDSEWERTOTAL ASMTPROPERTY ADDRESS 28.030.20.23.0022NELSON MICHELLE ANN716 LAUREL ST WSTILLWATER MN 55082720.50$2,208.00$2,208.00716LAURELSTW 28.030.20.23.0023MARTIN LUKE A & ANN B712 LAUREL ST WSTILLWATER MN 55082401.00$4,416.00$4,416.00712LAURELSTW 28.030.20.23.0024PAUL BARBARA & HARRISON DAVID 920 5TH STREET SOUTH STILLWATER MN 55082801.20$5,299.20$5,299.20706LAURELSTW 28.030.20.23.0025URBAN DAVID W & PAMELA M702 LAUREL ST WSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00702LAURELSTW 28.030.20.23.0027BROWN RITA C622 LAUREL ST WSTILLWATER MN 55082401.00$4,416.00$4,416.00622LAURELSTW 28.030.20.23.0031EYLANDT TRAVIS B & NICOLE A FEIJOO616 LAUREL ST WSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00616LAURELSTW 28.030.20.23.0032CONSTANT STEVEN H & KATHLEEN T604 LAUREL ST WSTILLWATER MN 55082290.50$2,208.00$2,208.00604LAURELSTW 28.030.20.23.0050ZIMDARS LANN E & ROBERTA601 LAUREL ST WSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00601LAURELSTW 28.030.20.23.0140O'GRADY KEVIN & SAMUELSON BETH527 LAUREL STSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00527LAURELSTW 28.030.20.23.0141SWENSON DALE W & MARTHA J620 LAUREL ST WSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00620LAURELSTW 28.030.20.24.0001LARSON ERIC D & REBECCA A KELLER218 LAUREL ST WSTILLWATER MN 55082511.00$4,416.00$4,416.00218LAURELSTW 28.030.20.24.0002PALMER KATHLEEN JEAN222 LAUREL ST WSTILLWATER MN 55082990.50$2,208.00$2,208.00222LAURELSTW 28.030.20.24.0006ANDERSON DONALD L275 125TH AVEHUDSON WI 54016750.60$2,649.60$2,649.60221LAURELSTW 28.030.20.24.0007VUJOVICH ALEC117 GREELEY ST NSTILLWATER MN 55082761.00$4,416.00$4,416.00215LAURELSTW 28.030.20.24.0022HAMOND STEVEN & HOLLY424 LAUREL STSTILLWATER MN 55082430.50$2,208.00$2,208.00424LAURELSTW 28.030.20.24.0023DICKINSON AARON & DANIELLE WEEKLEY420 LAUREL ST WSTILLWATER MN 55082431.00$4,416.00$4,416.00420LAURELSTW 28.030.20.24.0024JOHNSON RODNEY J & SANDRA KRAFT416 LAUREL ST WSTILLWATER MN 55082641.00$4,416.00$4,416.00416LAURELSTW 28.030.20.24.0025DIXON SCOTT W408 LAUREL ST WSTILLWATER MN 55082641.20$5,299.20$1,685.00$6,984.20408LAURELSTW 28.030.20.24.0026BRAUN PETER406 LAUREL ST WSTILLWATER MN 55082431.00$4,416.00$4,416.00406LAURELSTW 28.030.20.24.0027LANGNESS BRUCE R & ROSEMARY404 LAUREL ST WSTILLWATER MN 55082431.00$4,416.00$4,416.00404LAURELSTW 28.030.20.24.0028GARDNER JAMES E & REJEAN334 LAUREL ST WSTILLWATER MN 55082501.00$4,416.00$4,416.00334LAURELSTW 28.030.20.24.0029RHODE PATRICIA A332 LAUREL ST WSTILLWATER MN 55082511.00$4,416.00$1,685.00$6,101.00332LAURELSTW 28.030.20.24.0030FASHINGBAUER GREGORY D326 LAUREL ST WSTILLWATER MN 55082841.00$4,416.00$4,416.00326LAURELSTW 28.030.20.24.0031RICK'S RENTS LLC10106 BUTTERNUT STCOON RAPIDS MN 55448421.20$5,299.20$1,685.00$6,984.20320LAURELSTW 28.030.20.24.0032FNN LLCPO BOX 164STILLWATER MN 55082461.20$5,299.20$5,299.20318LAURELSTW 28.030.20.24.0033SENN AMY L602 5TH ST NSTILLWATER MN 55082560.50$2,208.00$2,208.006025THSTN 28.030.20.24.0045PATRICK MITCHELL L & LYNN M522 LAUREL ST WSTILLWATER MN 55082970.60$2,649.60$1,685.00$4,334.60522LAURELSTW 28.030.20.24.0047VOLLRATH KYLE516 LAUREL ST WSTILLWATER MN 55082551.00$4,416.00$1,685.00$6,101.00516LAURELSTW 28.030.20.24.0048SCHMOLKE TIMOTHY M & JULIA K506 LAUREL ST WSTILLWATER MN 55082851.00$4,416.00$4,416.00506LAURELSTW 28.030.20.24.0049HAHN ROBERT C & NORA D502 LAUREL ST WSTILLWATER MN 55082630.50$2,208.00$2,208.00502LAURELSTW 28.030.20.24.0050FATLAND SHANE D & BRYAN J SCHREIER501 LAUREL ST WSTILLWATER MN 550821271.00$4,416.00$4,416.00501LAURELSTW 28.030.20.24.0051MARTIN SHEILA E509 LAUREL ST WSTILLWATER MN 55082421.00$4,416.00$4,416.00509LAURELSTW 28.030.20.24.0056GEHRMAN GARY N AND NANCY ANN512 PARK PLACESTILLWATER MN 5508201.00$4,416.00$4,416.00512PARKPL 28.030.20.24.0057OLD TIMOTHY & MORGAN CLIFFORD502 EVERETT ST NSTILLWATER MN 55082671.00$4,416.00$4,416.00502EVERETTSTN 28.030.20.24.0058MN 7TH DAY ADV ASSOC301 LAUREL STSTILLWATER MN 5508257$3,085.98$3,085.98301LAURELSTW 28.030.20.24.0059SMITH STUART E & GOETZ LOUISE309 LAUREL ST WSTILLWATER MN 55082551.00$4,416.00$1,685.00$6,101.00309LAURELSTW 28.030.20.24.0060HOREJSI DANIEL J & JOSEPHINE313 LAUREL ST WSTILLWATER MN 55082421.00$4,416.00$4,416.00313LAURELSTW 28.030.20.24.0061VENSKE EDWARD W317 LAUREL ST WSTILLWATER MN 55082661.20$5,299.20$5,299.20317LAURELSTW 28.030.20.24.0062ALBRECHT BRIAN K321 LAUREL ST WSTILLWATER MN 55082651.00$4,416.00$1,685.00$6,101.00321LAURELSTW 28.030.20.24.0063DUDAS LISA A & KISUN TRS13639 127TH ST NSTILLWATER MN 55082411.00$4,416.00$1,685.00$6,101.00323LAURELSTW 28.030.20.24.0064FEDERAL HOME LOAN MTG CORP1410 SPRING HILL RDMC LEAN VA 22102411.20$5,299.20$1,685.00$6,984.20329LAURELSTW 28.030.20.24.0065HAYNOR CHARLSIE R333 LAUREL ST WSTILLWATER MN 55082601.00$4,416.00$1,685.00$6,101.00333LAURELSTW 28.030.20.24.0066HUMPHREY MARGARET7 MEADOW LNWHITE BEAR LAKE MN 55110431.40$6,182.40$6,182.40401LAURELSTW 28.030.20.24.0067WELSH STEPHEN A3868 ABERCROMBIE LNSTILLWATER MN 55082661.20$5,299.20$5,299.20407LAURELSTW 28.030.20.24.0069BUCHANAN ARON P & MEGAN S411 LAUREL ST WSTILLWATER MN 55082631.00$4,416.00$4,416.00411LAURELSTW 28.030.20.24.0070JOHNSON DAVID417 LAUREL ST WSTILLWATER MN 55082861.00$4,416.00$4,416.00417LAURELSTW 28.030.20.24.0071BRACH JOHN C & KIM F515 EVERETT ST NSTILLWATER MN 55082781.00$4,416.00$4,416.00515EVERETTSTN 28.030.20.24.0072FRANCISKOVICH ANNA423 LAUREL ST WSTILLWATER MN 55082431.00$4,416.00$4,416.00423LAURELSTW 28.030.20.24.0080COX GLENN A & REBECCA D417 CHERRY ST WSTILLWATER MN 5508200.00$0.00$1,337.00$1,337.00417CHERRYSTW 28.030.20.24.0081HOPE HOUSE OF ST CROIX VALLEY451 EVERETT ST NSTILLWATER MN 5508280$4,331.20$4,331.20451EVERETTN 28.030.20.24.0082KALINOFF FREDERICK P & PATRICIA A 428 BROADWAY ST SSTILLWATER MN 55082911.20$5,299.20$5,299.20614LINDENSTS 28.030.20.24.0083KALINOFF FREDERICK P & PATRICIA A 428 BROADWAY ST SSTILLWATER MN 550821121.00$4,416.00$4,416.00610LINDENSTW 28.030.20.24.0085ANDERSON DONALD M424 LINDEN ST WSTILLWATER MN 550821121.00$4,416.00$1,337.00$1,685.00$7,438.00424LINDENSTW 28.030.20.24.0087MCCARTHY MICHAEL E410 LINDEN ST WSTILLWATER MN 55082561.00$4,416.00$1,337.00$5,753.00410LINDENSTW 28.030.20.24.0090PETERSON ROBERT E & CAROL A704 LINDEN ST WSTILLWATER MN 55082440.50$2,208.00$1,685.00$3,893.00704LINDENSTW 28.030.20.24.0095KLUSKOWSKI DARRYL J & SUSAN703 W LINDEN STSTILLWATER MN 55082440.50$2,208.00$1,685.00$3,893.00703LINDENSTW 28.030.20.24.0104KORNICH WADE E704 MULBERRY ST WSTILLWATER MN 55082440.50$2,208.00$2,208.00704MULBERRYSTW 28.030.20.24.0105BROWN TIMOTHY & STACIE TESSIER407 LINDEN ST WSTILLWATER MN 550821511.00$4,416.00$1,337.00$5,753.00407LINDENSTW 28.030.20.24.0106MACDONALD ANGUS D411 LINDEN ST WSTILLWATER MN 55082641.00$4,416.00$1,337.00$1,685.00$7,438.00411LINDENSTW 28.030.20.24.0107IND SCH DIST #8341875 GREELEY ST SSTILLWATER MN 55082550$29,777.00$29,777.00614MULBERRYSTW 28.030.20.24.0109MIKKELSON MARK T & JOAN C504 MULBERRY ST WSTILLWATER MN 55082440.50$2,208.00$2,208.00504MULBERRYSTW 28.030.20.24.0110SHAH SYED MOHAMMED ZUBER & SARA DANELL SHAH327 HARRIET ST NSTILLWATER MN 550821251.00$4,416.00$4,416.00327HARRIETSTN 28.030.20.24.0111HOYEM PETER J424 MULBERRY ST WSTILLWATER MN 55082440.50$2,208.00$2,208.00424MULBERRYSTW 28.030.20.24.0118SESEMANN KLITZKE NANCIE & KURT W SESEMANN KLITZKE420 LINDEN ST WSTILLWATER MN 550821121.00$4,416.00$1,337.00$5,753.00420LINDENSTW 28.030.20.24.0119OLESEN STEVEN S & KAREN M DAHLQUIST515 LAUREL ST WSTILLWATER MN 55082781.00$4,416.00$1,685.00$6,101.00515LAURELSTW 28.030.20.24.0120PARKIN SCOTT R & RACHEL L519 LAUREL ST WSTILLWATER MN 55082801.00$4,416.00$1,685.00$6,101.00519LAURELSTW 28.030.20.31.0003MACINDOE MADELEINE & JOHN TRS115 HARRIET ST NSTILLWATER MN 550821051.00$4,416.00$4,416.00115HARRIETSTN 28.030.20.31.0006THRON STEVE D & LYNN16707 SQUARE LAKE TRL NSTILLWATER MN 55082831.00$4,416.00$4,416.00516MYRTLESTW5 28.030.20.31.0007JOHNSON DAVID J & JEANNE L104 HARRIET ST NSTILLWATER MN 55082720.50$2,208.00$2,208.00104HARRIETSTN 28.030.20.31.0008SAWYER PATRICIA K108 HARRIET ST NSTILLWATER MN 55082721.00$4,416.00$4,416.00108HARRIETSTN 28.030.20.31.0009KEMP LEAH M112 HARRIET ST NSTILLWATER MN 55082711.00$4,416.00$4,416.00112HARRIETSTN 28.030.20.31.0011CAPELLE TIM & HOLLY M424 MYRTLE ST WSTILLWATER MN 55082450.50$2,208.00$2,208.00424MYRTLESTW 28.030.20.31.0018ALICE H COLOMBO LIV TRS 649 MOUNT CURVE BLVDSAINT PAUL MN 551161541.00$4,416.00$4,416.00215HARRIETSTN 28.030.20.31.0020MCKINNEY JAMES T & CAROL M410 RICE ST WSTILLWATER MN 550821461.00$4,416.00$1,685.00$4,155.00$10,256.00410RICESTW 2012-022 of 43/9/2012 ASSESSMENT PERIOD: PRELIMINARY ASSESSMENT ROLL 10 YEARS 2012 STREET IMPROVEMENT PROJECT 4% INTEREST RATE PROJECT 2012-02, LI 393 GEOCODETAXPAYER NAMETAXPAYER ADDRESSTAXPAYER CITYFOOTAGEUNITSSTREET ASMTWATER ASMTGALVANIZEDSEWERTOTAL ASMTPROPERTY ADDRESS 28.030.20.31.0021CHERRIER JOSEPH418 RICE ST WSTILLWATER MN 550821051.00$4,416.00$1,685.00$4,155.00$10,256.00418RICESTW 28.030.20.31.0023NELSON JESSE M & KIVA SHERR426 RICE ST WSTILLWATER MN 550821311.00$4,416.00$4,416.00426RICESTW 28.030.20.31.0025SULLIVAN COLLEEN503 MULBERRY ST WSTILLWATER MN 55082460.50$2,208.00$2,208.00503MULBERRYSTW 28.030.20.31.0027JAMES JULIA H517 W MULBERRY STSTILLWATER MN 55082460.50$2,208.00$2,208.00517MULBERRYSTW 28.030.20.31.0028CARLSON RICK225 MARTHA ST NSTILLWATER MN 550821001.00$4,416.00$1,685.00$6,101.00225MARTHASTN 28.030.20.31.0029MYERS LORAINE D TRS226 HARRIET ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00226HARRIETSTN 28.030.20.31.0030KINK JULIE B224 HARRIET ST NSTILLWATER MN 55082751.00$4,416.00$4,416.00224HARRIETSTN 28.030.20.31.0031BARNICK ANDREW & AMBER219 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00219MARTHASTN 28.030.20.31.0032MILLER LEO A216 HARRIET ST NSTILLWATER MN 55082751.00$4,416.00$4,416.00216HARRIETSTN 28.030.20.31.0033CHENEY DIANNE M215 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00215MARTHASTN 28.030.20.31.0034FISCHER RICHARD W & CAROLYN A11068 66TH ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00212HARRIETSTN 28.030.20.31.0036HUMPHREYS JOHN A & ELIZABETH209 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00209MARTHASTN 28.030.20.31.0037KENNEDY SASHA N & TAMMY J208 HARRIET ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00208HARRIETSTN 28.030.20.31.0038CLENDENEN ELIZABETH207 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$1,685.00$6,101.00207MARTHASTN 28.030.20.31.0039WILLE KEITH H202 HARRIET ST NSTILLWATER MN 55082871.00$4,416.00$4,416.00202HARRIETSTN 28.030.20.31.0040JOHNSON ARDIS M201 MARTHA ST NSTILLWATER MN 55082871.00$4,416.00$1,685.00$6,101.00201MARTHASTN 28.030.20.31.0041LOEBER ARLENE M & JOYCE R WARNER238 MARTHA ST NSTILLWATER MN 55082820.50$2,208.00$2,208.00238MARTHASTN 28.030.20.31.0042MAGNUSON JOHN D232 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$1,685.00$6,101.00232MARTHASTN 28.030.20.31.0043GRAY HARRY D & LEIGH M231 EVERETT ST NSTILLWATER MN 550821220.50$2,208.00$1,685.00$3,893.00231EVERETTSTN 28.030.20.31.0044SCHAFFER M SARAH229 EVERETT ST NSTILLWATER MN 55082601.00$4,416.00$4,416.00229EVERETTSTN 28.030.20.31.0045DOBSON STACY L228 MARTHA ST NSTILLWATER MN 55082501.00$4,416.00$4,416.00228MARTHASTN 28.030.20.31.0046GULDEN RONALD G & JUDITH A224 MARTHA ST NSTILLWATER MN 55082631.00$4,416.00$4,416.00224MARTHASTN 28.030.20.31.0047GULDEN JUDITH A & RONALD G218 N MARTHA STSTILLWATER MN 55082631.00$4,416.00$4,416.00218MARTHASTN 28.030.20.31.0048JOHNSON MICHAEL P & SUZANNE MR219 EVERETT ST NSTILLWATER MN 550821251.00$4,416.00$1,685.00$6,101.00219EVERETTSTN 28.030.20.31.0049DICKINSON PAUL D & PAULA J234 EVERETT ST NSTILLWATER MN 55082810.50$2,208.00$2,208.00234EVERETTSTN 28.030.20.31.0053GUNDERSON BRIAN D & GRETCHEN W 228 EVERETT ST NSTILLWATER MN 550821001.00$4,416.00$4,416.00228EVERETTSTN 28.030.20.31.0055LANDGREEN JEROME E & HELEN L222 EVERETT ST NSTILLWATER MN 55082581.00$4,416.00$1,685.00$6,101.00222EVERETTSTN 28.030.20.31.0057RICHIE MATTHEW A & MARY C218 EVERETT ST NSTILLWATER MN 55082670.50$2,208.00$1,685.00$3,893.00218EVERETTSTN 28.030.20.31.0059WENTE RICHARD E & DONNA L116 EVERETT ST NSTILLWATER MN 55082940.50$2,208.00$1,685.00$3,893.00116EVERETTSTN 28.030.20.31.0061LILLIS STEPHEN C & KRISTINE110 EVERETT ST NSTILLWATER MN 55082751.00$4,416.00$1,685.00$6,101.00110EVERETTSTN 28.030.20.31.0063BUSCHMAN LEWIS APO BOX 468STILLWATER MN 55082680.50$2,208.00$2,208.00104EVERETTSTN 28.030.20.31.0067CHRISTENSEN DENNIS R & JOLENE114 MARTHA ST NSTILLWATER MN 55082981.00$4,416.00$1,685.00$6,101.00114MARTHASTN 28.030.20.31.0068KELLY PATRICK T604 MYRTLE ST WSTILLWATER MN 550821180.50$2,208.00$2,208.00604MYRTLESTW 28.030.20.31.0070WILL GLENN E & LAWRIE AUNTER DER KIRCHE 4 8707 UETIKON AM SEESWITZERLAND830.50$2,208.00$2,208.00618MYRTLESTW 28.030.20.31.0071JONES JUSTIN & CHRISTA126 HARRIET ST NSTILLWATER MN 55082871.00$4,416.00$4,416.00126HARRIETSTN 28.030.20.31.0072BARTON JAMES L125 MARTHA ST NSTILLWATER MN 55082871.00$4,416.00$4,416.00125MARTHASTN 28.030.20.31.0073NELSON DAMIEN J & SUSAN E OLSON122 HARRIET ST NSTILLWATER MN 55082551.00$4,416.00$4,416.00122HARRIETSTN 28.030.20.31.0074WAHLQUIST STEVEN & NANCY C121 MARTHA ST NSTILLWATER MN 55082551.00$4,416.00$4,416.00121MARTHASTN 28.030.20.31.0076HOOLEY MARJORIE ANN116 HARRIET ST NSTILLWATER MN 550822201.00$4,416.00$4,416.00116HARRIETSTN 28.030.20.31.0123HONEBRINK BRIAN E & SERESE A126 MARTHA ST NSTILLWATER MN 550821251.00$4,416.00$1,337.00$1,685.00$7,438.00126MARTHASTN 28.030.20.31.0124JOHNSON EMBERT R & PAULA M611 RICE ST WSTILLWATER MN 55082731.00$4,416.00$1,337.00$1,685.00$7,438.00611RICESTW 28.030.20.31.0125MONDOR MICHAEL S615 RICE ST WSTILLWATER MN 55082571.00$4,416.00$1,337.00$1,685.00$7,438.00615RICESTW 28.030.20.31.0126YELLE RICKEY & BRENDA S619 W RICE STSTILLWATER MN 55082821.00$4,416.00$4,416.00619RICESTW 28.030.20.31.0127KRASKE ROBERT L & ELIZABETH126 EVERETT ST NSTILLWATER MN 55082910.50$2,208.00$1,685.00$3,893.00126EVERETTSTN 28.030.20.31.0129SCHMALTZ SALLY B202 EVERETT ST NSTILLWATER MN 55082911.00$4,416.00$1,685.00$6,101.00202EVERETTSTN 28.030.20.31.0130MEYER KENNETH R & BONITA L208 EVERETT ST NSTILLWATER MN 55082451.00$4,416.00$4,416.00208EVERETTSTN 28.030.20.31.0131HENLY MINDY L210 EVERETT ST NSTILLWATER MN 55082450.50$2,208.00$1,685.00$3,893.00210EVERETTSTN 28.030.20.31.0136MATHIOWETZ JAMES J & ROBIN J210 MARTHA ST NSTILLWATER MN 55082841.00$4,416.00$4,416.00210MARTHASTN 28.030.20.31.0137JOHNSON KAREN A & JULIE A GORDON202 MARTHA ST NSTILLWATER MN 550821141.00$4,416.00$4,416.00202MARTHASTN 28.030.20.31.0138STANLEY KENNETH E612 RICE STSTILLWATER MN 55082761.00$4,416.00$1,337.00$5,753.00612RICESTW 28.030.20.31.0139ARONSON JAMES B618 RICE ST WSTILLWATER MN 55082511.00$4,416.00$4,416.00618RICESTW 28.030.20.31.0140WHITE NOEL R TRS620 RICE ST WSTILLWATER MN 550821011.00$4,416.00$4,416.00620RICESTW 28.030.20.31.0150SKON ERIK W & KATHLEEN DAILEY SKON233 HARRIET ST NSTILLWATER MN 55082630.50$2,208.00$2,208.00233HARRIETSTN 28.030.20.42.0059TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508240$2,165.60$2,165.60 28.030.20.42.0060TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508251$2,761.14$2,761.141073RDSTN 28.030.20.42.0061TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508236$1,949.04$1,685.00$3,634.04 28.030.20.42.0067TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508225$1,353.50$1,353.50 28.030.20.42.0068TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508250$2,707.00$1,685.00$4,392.00 28.030.20.42.0070HUNINGHAKE THOMAS F209 3RD ST NSTILLWATER MN 55082501.00$4,416.00$4,416.002093RDSTN 28.030.20.42.0071ASCENSION CHURCH215 N 4TH STSTILLWATER MN 55082125$6,767.50$6,767.502143RDSTN 28.030.20.42.0073TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 55082178$9,636.92$9,636.921153RDSTN 28.030.20.42.0075TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 55082122$6,605.08$6,605.081024THSTN 28.030.20.42.0169TRINITY LUTHERAN CHURCH PO BOX 339STILLWATER MN 5508210$541.40$1,685.00$2,226.40 32.030.20.41.0011MARAGOS CHARLES N & ANGELINE64 APPLE ORCHARD RDST PAUL MN 55110-1233161$6,037.50$6,037.501745NORTHWESTERNAVE 32.030.20.41.0017BUILDING 1809 LLC1809 NORTHWESTERN AVESTILLWATER MN 55082100$3,750.00$3,750.001809NORTHWESTERNAVE 32.030.20.41.0018SISU PROPERTIES INC C/O PEGGY AHOLA CPA1815 NORTHWESTERN AVE SSTILLWATER MN 55082100$3,750.00$3,750.001815NORTHWESTERNAVE 32.030.20.41.0019WILD RIVER OFFICE PARK LLC1835 NORTHWESTERN AVESTILLWATER MN 55082126$4,725.00$4,725.001835NORTHWESTERNAVE 32.030.20.42.0006RIVER VALLEY PROFESSIONALS1701 CURVE CREST BLVDSTILLWATER MN 55082216$8,100.00$8,100.00 32.030.20.42.0007RIVER VALLEY PLACE LLC1826 NORTHWESTERN AVESTILLWATER MN 55082291$10,912.50$10,912.501826NORTHWESTERNAVE 32.030.20.43.0024NORWEST BANK OF STILLWATER ATTN THOMSON PROP TAX SERVICESPO BOX 2609CARLSBAD CA 92018276$10,350.00$10,350.002000NORTHWESTERNAVE 32.030.20.43.0027AEC HEARTLAND BLDG LLC1719 TOWER RD WSTILLWATER MN 55082$0.00$0.001719TOWERDRW 32.030.20.43.0028HFC REAL ESTATE 1 LLC C/O HEARTLAND FINANCIAL1715 TOWER DR W # 300STILLWATER MN 55082$0.00$0.001715TOWERDRW 32.030.20.43.0029NORTHWESTERN PROP LLC 3314 WESTWOOD DRST. JOSEPH, MO 64505$0.00$0.001950NORTHWESTERNAVE 32.030.20.43.0030JWL PROP LLC4625 CHURCHILL ST # 211SHOREVIEW MN 55126$0.00$0.001970NORTHWESTERNAVE 2012-023 of 43/9/2012 ASSESSMENT PERIOD: PRELIMINARY ASSESSMENT ROLL 10 YEARS 2012 STREET IMPROVEMENT PROJECT 4% INTEREST RATE PROJECT 2012-02, LI 393 GEOCODETAXPAYER NAMETAXPAYER ADDRESSTAXPAYER CITYFOOTAGEUNITSSTREET ASMTWATER ASMTGALVANIZEDSEWERTOTAL ASMTPROPERTY ADDRESS 32.030.20.43.0031HEARTLAND OFFICE V O APO BOX 32NEW RICHMOND WI 54017435$16,312.50$16,312.501719TOWER 32.030.20.44.0008DIASORIN INCPO BOX 285STILLWATER MN 55082138$5,175.00$5,175.001990INDUSTRIALBLVD 32.030.20.44.0009DIASORIN INCPO BOX 285STILLWATER MN 55082128$4,800.00$4,800.00 32.030.20.44.0010DIASORIN INCPO BOX 285STILLWATER MN 55082169$6,337.50$6,337.50 32.030.20.44.0016SOUTHMETRO CENTERS V-LLC10327 34TH CIR WHOPKINS MN 55305362$13,575.00$13,575.001570FRONTAGERDW 32.030.20.44.0019FAMILY MEANS ATTN ARBA DELLA BECK1875 NORTHWESTERN AVE SSTILLWATER MN 55082237$8,887.50$8,887.501875NORTHWESTERNAVE 33.030.20.11.0010LUND JOHN L & DIANA L822 6TH AVE SSTILLWATER MN 55082470.50$1,012.50$1,012.508226THAVES 33.030.20.11.0011SCHELL SCOTT A304 CHURCHILL ST ESTILLWATER MN 55082470.50$1,012.50$1,012.50304CHURCHILLSTE 33.030.20.11.0026WEYKER JAMES C218 CHURCHILL ST ESTILLWATER MN 55082470.60$1,215.00$1,215.00218CHURCHILLSTE 33.030.20.11.0027GAST RUSSELL W819 S 2ND STSTILLWATER MN 55082470.50$1,012.50$1,012.508192NDSTS 33.030.20.11.0043NELSON DWAYNE & JEANETTE F822 2ND ST SSTILLWATER MN 55082470.60$1,215.00$1,215.008222NDSTS 33.030.20.11.0044WESTWARD DEVELOPMENT LLC2435 NORTH SHORE DRWAYZATA MN 55391470.50$1,012.50$1,012.508213RDSTS 33.030.20.11.0091BAYLEY CARL H & PAULA J 904 2ND ST SSTILLWATER MN 55082470.50$1,012.50$1,012.509042NDSTS 33.030.20.11.0109WEYER MARK J & CYNTHIA M 901 3RD ST SSTILLWATER MN 55082115$3,023.35$3,023.359013RDSTS 33.030.20.11.0110LUEDTKE ELIZABETH A215 CHURCHILL ST ESTILLWATER MN 55082470.50$1,012.50$1,012.50215CHURCHILLSTE 33.030.20.11.0126SWENSON CARRIE J903 2ND ST SSTILLWATER MN 55082470.50$1,012.50$1,012.509032NDSTS 33.030.20.11.0127WOLFE BRANDON M & ERIN P317 CHURCHILL ST ESTILLWATER MN 550821271.00$2,025.00$2,025.00317CHURCHILLSTE 33.030.20.11.0128COLOMBO ELLEN C910 SIXTH AVE SSTILLWATER MN 55082801.00$2,025.00$2,025.009106THAVES 33.030.20.11.0129SCHLEMMER DENNIS A & ALICIA M 916 6TH AVE SSTILLWATER MN 55082801.00$2,025.00$2,025.009166THAVES 33.030.20.11.0130HALEY JERALD & CHLOETTE F924 6TH AVE SSTILLWATER MN 55082801.00$2,025.00$2,025.009246THAVES 33.030.20.11.0131CONNERS MICHAEL & KATHARINE928 6TH AVE SSTILLWATER MN 55082401.00$2,025.00$2,025.009286THAVES 33.030.20.11.0132LEON JUAN706 OWEN ST NSTILLWATER MN 55082801.20$2,430.00$2,430.0010026THAVES 33.030.20.11.01331010 6TH AVE S LAND TRUST610 BROADWAY ST SSTILLWATER MN 55082801.00$2,025.00$2,025.0010106THAVES 33.030.20.11.01341016 6TH AVE S LAND TRUST610 BROADWAY ST SSTILLWATER MN 55082500.50$1,012.50$1,012.5010166THAVES 33.030.20.11.0143NEFF ERVIN L & BETSY S307 CHURCHILL ST ESTILLWATER MN 55082681.00$2,025.00$2,025.00307CHURCHILLSTE 33.030.20.11.0163MILLER KEITH A & SANDRA L190 MALLARD CTSTILLWATER MN 55082680.50$1,012.50$1,012.50303CHURCHILLSTE 33.030.20.14.0001MYERS VICTOR S III1102 6TH AVE SSTILLWATER MN 55082500.50$1,012.50$1,012.5011026THAVES 33.030.20.14.0002LACOSSE CYNTHIA K1106 6TH AVE SSTILLWATER MN 55082501.00$2,025.00$2,025.0011066THAVES 33.030.20.14.0003EASY LIVING PROPERTIES LLC1317 HILLCREST DRSTILLWATER MN 550821000.80$1,620.00$1,620.0011126THAVES 33.030.20.14.0005CHATTERTON EDWARD W & HELEN319 BURLINGTON ST ESTILLWATER MN 55082530.50$1,012.50$1,012.50319BURLINGTONSTE 33.030.20.14.0007MOGREN JOSHUA M & ELAINA F HAWTHORNE1214 6TH AVE SSTILLWATER MN 55082501.00$2,025.00$2,025.0012146THAVES 33.030.20.14.0008GIOSSI WILLIAM A & JANE J1218 6TH AVE SSTILLWATER MN 55082501.00$2,025.00$2,025.0012186THAVES 33.030.20.14.0009WILLIAMS PAUL J & ANNE E1226 6TH AVE SSTILLWATER MN 55082340.50$1,012.50$1,012.5012266THAVES 33.030.20.14.0067TSCHIDA LINDA L TRS317 MARSH ST ESTILLWATER MN 55082750.50$1,012.50$1,012.50317MARSHSTE 33.030.20.14.0068DEBRA M & JOSEPH M PELTIER TRS1310 6TH AVE SSTILLWATER MN 55082751.00$2,025.00$2,025.0013106THAVES 33.030.20.14.0069SCULLEN JAMES E1314 6TH AVE SSTILLWATER MN 55082501.00$2,025.00$2,025.0013146THAVES 33.030.20.14.0070OTTO BARBARA J1318 6TH AVE SSTILLWATER MN 55082501.00$2,025.00$2,025.0013186THAVES 33.030.20.14.0071ANDERSON JASON & HEIDI & WENDY1322 6TH AVE SSTILLWATER MN 55082651.00$2,025.00$2,025.0013226THAVES 33.030.20.14.0073PETERSON JEFFERY J1338 6TH AVE SSTILLWATER MN 55082851.00$2,025.00$2,025.0013386THAVES 33.030.20.14.0074GUSTAFSON CRAIG J & DEBRA R1342 6TH AVE SSTILLWATER MN 550821001.00$2,025.00$2,025.0013426THAVES 33.030.20.14.0075HODSDON RICHARD D & KRISTEN A1346 6TH AVE SSTILLWATER MN 55082990.50$1,012.50$1,012.5013466THAVES 34.030.20.22.0013JOHNSON PAUL W & LYNNETTE1019 6TH AVE SSTILLWATER MN 55082521.00$2,025.00$2,025.0010196THAVES 34.030.20.22.0014AMUNDSON GARY W & SUSAN J1015 6TH AVE SSTILLWATER MN 55082521.00$2,025.00$2,025.0010156THAVES 34.030.20.22.0022SCHOUWEILER LEO D935 6TH AVE SSTILLWATER MN 55082500.50$1,012.50$1,012.509356THAVES 34.030.20.22.0023ECKER BRIAN & ELIZABETH931 6TH AVE SSTILLWATER MN 55082511.00$2,025.00$2,025.009316THAVES 34.030.20.22.0024HOCUK JENNIFER C & THOMAS J GRAHEK SR927 6TH AVE S E NSTILLWATER MN 55082511.00$2,025.00$2,025.009276THAVES 34.030.20.22.0025ESWORTHY JEFFREY J & KAREN923 6TH AVE SSTILLWATER MN 55082521.00$2,025.00$2,025.009236THAVES 34.030.20.22.0026CHEW STANLEY C2400 S OCEAN DR APT 8142FORT PIERCE FL 34949521.00$2,025.00$2,025.009196THAVES 34.030.20.22.0027MINO MAREK L & AMY L915 6TH AVE SSTILLWATER MN 55082521.00$2,025.00$2,025.009156THAVES 34.030.20.22.0028THOMPSON JOE R & HEIDI L911 6TH AVE SSTILLWATER MN 55082511.00$2,025.00$2,025.009116THAVES 34.030.20.22.0076FRISCO JASON J & JESSICA M1003 6TH AVE SSTILLWATER MN 55082770.50$1,012.50$1,012.5010036THAVES 34.030.20.22.0077LINWICK DANIEL C & KATHERINE1009 6TH AVE SSTILLWATER MN 55082761.00$2,025.00$2,025.0010096THAVES 34.030.20.23.0092BOARDMAN ALEXANDER R & TRACY L1113 6TH AVE SSTILLWATER MN 55082710.50$1,012.50$1,012.5011136THAVES 34.030.20.23.0093JOHNSON ADAM D & NICOLE R1105 6TH AVE SSTILLWATER MN 55082811.00$2,025.00$2,025.0011056THAVES 34.030.20.23.0094HOREJSI JAMISON & JENNIFER1101 6TH AVE SSTILLWATER MN 55082521.00$2,025.00$2,025.0011016THAVES Commerical Properties 2012-024 of 43/9/2012 DATE: REQUEST: APPLICANT: LOCATION: MEETING DATE ter 1 14 14 U l A Stillwater City Council February 24, 2012 CASE NO.: 12 -01 Millbrook 6th Addition Final Plat and Final PUD Site Plan Joe Jablonski, U.S. Home Corporation State Highway 96 west of South Twin Lake March 6, 2012 REVIEWED BY: Community Development Director PREPARED BY: Michel Pogge, City Planner DISCUSSION Staff scheduled the public hearing on Millbrook 6t1 Addition for the City Council in anticipation that the Joint Board would meet and review the plat at their February 22"d meeting. Due to conflicts with board members the meeting was cancelled. To give the Board time to comment on the plat Staff is requesting that the Council continue the public hearing on the plat until your March 20th meeting. RECOMMENDATION Open and continue the public hearing until March 20, 2012. cc: Joe Jablonski /AulII1111ZOU;aLIV11 MEMORANDUM TO: Mayor & City Council FROM: Doug Brady, St. Croix Recreation Center SUBJECT: Dasher Board System Replacement & Installation Installation of Low E Ceiling Lily Lake Arena Three Bids were received for the above project. At this time I am recommending that only the Dasher Board System Replacement be done and the bids for that portion of the project ranged from $98,658 to $123,700. The installation of the Dasher Board System will be done by the St. Croix Recreation Center employees. The apparent low bidder for providing the Dasher Board System is Athletica of Plymouth MN in the amount of $96,658.00. The installation of the Low E Ceiling will be determined at a later date after the Dasher Board System Replacement is complete and the budget for the project is reviewed. The Low E Ceiling will require the receipt of new quotes in the future and will bring that recommendation to Council for approval. RECOMMENDATION: It is recommended that the Council accept the bid for the Dasher Board System Replacement TO: City Council RE: City Sponsored Summer Community Wide Event FR: Judy Gulden, 218 N. Martha Street, Stillwater DA: March 6, 2012 Summary: Vote No Comments: I agree with those who think that this is not the right time for the City to sponsor a major event. I think it would be time well spent to do the following: • Research how other cities our size plan and execute their major events, i.e. Forest Lake, White Bear, St. Peter, etc. • Solicit input from civic, service and non - profit groups • Engage youth groups, seniors and families to create a wish list of desirable activities they would enjoy or recommend • Gather recommendations from the downtown business association Please be proactive in the research and planning of a future major community wide event so that tax dollars spent benefit a wide range of citizen needs, that civic, non - profit and service groups, and residents are involved in planning...... that the community can again be proud to enjoy a hometown summer event where families and neighbors gather. Event Applications Permit for a Special Event with Contract 1. Application fee and submittal deadline a. Submit completed application with $50 fee plus $0.50 per neighborhood meeting notice addressee at least 60 days before event. 2. City review a. Reviewing groups i. Upon recommendation from City staff and any applicable Commissions, the City Council will consider and decide upon issuance of the Special Event Permit. b. Public meeting i. Two to four weeks after the completed application is submitted to the city, but no later than three weeks prior to the event, the city will hold a neighborhood meeting for public comment. The neighborhood meeting must be held prior to consideration of the permit request by any of the applicable Commissions or the City Council. Notices for the neighborhood meeting will be prepared and mailed by the city to immediately adjacent property owners. c. Notice of Event i. A notification flyer must be written by event organizer according to the sample included in the permit application packet. ii. The notification flyer must be approved by City staff. iii. After staff approval and at least 7 days prior to the event, the event organizer distributes notification flyer to residents of all property immediately abutting the event venue. iv. The notification flyer must include the organizer's name and contact information for questions. v. The public notification must state that a post event questionnaire will be available on the city's website. Any comments on the event may be posted there. vi. If there is a website for the special event, the website address must be included in the notice. The link for the website should also be provided on the city's website. 3. Permit issuance deadline a. Event permit issues within 60 days of submitted permit application 4. Post -event questionnaire a. A post -event questionnaire will be offered on the city's website. The comments will be tabulated and given to the event organizer within 30 days of the event and the results will also be included in the review of the next year's special event with contract application request. Event Applications Review Process and Timeline Permit for an Event 1. Application fee and submittal deadline a. Submit completed event permit application (no fee) at least 30 days before event. 2. City Review a. No neighborhood meeting, event notice or post -event questionnaire is required. b. Event permit application is reviewed and approved by staff. 3. Permit issuance deadline a. Event permit issues within 30 days of submitted permit application Permit for a Special Event 1. Application fee and submittal deadline a. Submit completed special event application with $50 fee at least 60 days before event. 2. City review a. Reviewing groups i. City staff will review all special event permit applications. ii. Parking Commission will review if 10 or more public parking spaces are requested. iii. Park Commission will review if Lowell Park is the special event venue. iv. The City Council will consider recommendations from staff and commissions and decide upon issuance of the special event permit. b. Public meeting i. No public meeting is required. c. Notice of Event i. A notification flyer must be written by event organizer according to the sample included in the permit application packet. ii. The notification flyer must be approved by City staff. iii. After staff approval and at least 7 days prior to the event, the event organizer distributes notification flyer to residents of all property immediately abutting the event venue. 3. Permit issuance deadline a. Event permit issues within 60 days of submitted permit application 4. Post -event questionnaire a. No post -event questionnaire is required. RESOLUTION 2010 -204 RESOLUTION ESTABLISHING POLICIES RELATED TO REVIEW OF EVENT APPLICATIONS WHEREAS, in the past, the review of event applications has been somewhat inconsistent; and WHEREAS, the City Council established a Special Events Task Force to study issues related to events and directed them to develop recommendations for addressing those issues; and WHEREAS, the Special Events Task Force met for 18 months to develop recommendations, which were presented to the City Council on October 5, 2010; and WHEREAS, the City Council considered the Task Force recommendations for . several months and found them to be reasonable and acceptable. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby approves policies and procedures for reviewing event applications as follows: 1. For the purpose of determining which gatherings will be required to submit an event application to the City for review, the following thresholds will apply: Event Special Event Special Event With Contract A gathering is considered an A gathering Is considered a special A special event requires a event when any one of the event when any one of the contract with the city If following thresholds applies: following thresholds applies. 1) Closure of street - One block of 1) Closure of street - One block of a a residential street is closed for up residential street is dosed for more to 5 hours, or any portion of a than 5 hours, or more than one block commercial street is dosed for up to of a residential street is dosed for any 2 hours. length of time, or any portion of a commercial street is dosed for 2 hours or more. 2) Public parking lot use -1 to 9 2) Public aarkin_a lot use -10 or spaces in a public parking lot are more spaces in a public parking lot reserved are reserved. 3) Street use - The event has a 3) Street use - The event has a route route on a public street(s), such as on a public street {s) (such as a race, races, walks, or parades. walk or parade) that requires street closure, traffic control, street sweeping, or the use of "no parking signs' along the route. continued on next a continued on next continued on next page) ! . Event Application Policies Page 2 of 5 4) Number of neonie in a nark - 250 or more people are expected at a time in a public park. (Note. Any athletic event that has a park reservation approved by the City's park reservation staff is not subject to this threshold)._ contract with city reauired — Overtime of city employees is necessary, OR extra paid personnel are necessary, OR extra - ordinary city employee support or city materials are necessary, OR any out -of- pocket expenses are incurred by the city, 2. The following policies related to public notification and public comment will apply: a. Organizers of gatherings small enough to be considered an "event" (as distinguished from larger gatherings that are considered "special events ") are not required to provide public notification or an opportunity for public comment. b. Organizers of "special events" that occur entirely within a park (and do not require a contract with the city) are not required to provide public notification or an opportunity for public comment. c. Organizers of "special events" that are not entirely within a park are required to provide public notification to immediately adjacent property owners. i. For special events that are not located entirely within a park and DO NOT require a contract with the city, public notification to immediately adjacent properties will be in the form of a simple flyer. 1. A public notification form will be included in the special event application materials available from the city. 2. The public notification must include the organizer's name and contact information for questions. 3. The public notification must be approved by city staff before it is distributed by the organizer. ii. For special events that REQUIRE a contract, notification to immediately adjacent properties must be in the form of a direct mailing or hand delivered flyer. 1. A public notification form will be included in the special event application materials available from the city. 2. The public notification must include the organizer's name and contact information for questions. 3. The public notification must be approved by city staff before it is distributed by the organizer. Event Application Policies Page 3 of 5 4. The public notification must be distributed by the organizer at least 7 days before the special event. 5. The public notification must state that a post event questionnaire will be available on the city's website. Any comments on the event may be posted there. 6. If there is a website for the special event, the website address must be included in the notice. The link for the website should also be provided on the city's website. d. Special events that REQUIRE contracts will need to provide an opportunity for public comment. i. Public comment must be in the form of a neighborhood meeting that must occur prior to consideration of the special event request by any of the applicable Commissions or the City Council. Notices for the neighborhood meeting will be prepared and mailed by the city to immediately adjacent property owners. The city will host the neighborhood meeting. A staff member will be in attendance, as will the Councilmember whose ward the event occurs within. The costs for mailing notices by first class mail and the costs of hosting the meeting must be paid by the applicant for the special event permit together with any applicable permit application fees. ii. Any special event that has a contract with the city in 2010 will be considered "grandfathered ". This is to say that these special events will not have to conduct a neighborhood meeting before their contracts are renewed each subsequent year, unless there are substantive changes to the event that impact city services or neighborhoods. iii. Whether a special event operating under a contract is "grandfathered" or not, all special events with contracts will be required to conduct a post -event questionnaire. The questionnaire will be offered on the city's website. [It will consist of three to five questions — the same questions would be used for all special events. The questionnaire should also include the chance for anyone to submit general comments.] The comments will be tabulated and given to the event organizer within 30 days of the event and the results will also be included in the review of the next year's special event application request. e. A fully completed application form must be received by the city at least 60 days prior to a "special event" or "special event with contract ", and 30 days prior to an event. Any applications that are incomplete, or received after the deadline will, be rejected by the city. Event Application Policies Page 4 of 5 A summary of the public notice and public comment policies follows: -- Event Special Event Special Event with Contract No neighborhood notice required Neighborhood notice not required if Neighborhood notice by event host special event occurs completely required within a city park. If it does not, then neighborhood notice is required. R No public comment required No public comment required Neighborhood meeting is required, unless the event is " randfatthered ".1 No post -event questionnaire No post -event questionnaire required A post-event questionnaire is required. required This requirement also applies to randfathered" special events. Reviewed only by city staff, unless Reviewed by City Council, city staff, Reviewed by City Council, city staff, a noise variance is requested. The and applicable Commissions and applicable Commissions Council must review a noise variance. 3. The following fees will apply: a. Out -of- pocket expenses - Fees for city services will be limited to the city's out -of- pocket expenses. Out -of- pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, billables (e.g, postage), and any contracted services. b. "Event" applicaition fee - No application fee will be charged for a gathering that meets the definition of an "event ". An application for this type of gathering is reviewed only by staff, so out -of- pocket costs are very low. C. "Special event" application fee - A $50 application fee will be charged for a gathering that meets the definition of a "special event ". An application for this type of gathering requires review by city staff, the Park Commission and /or Downtown Parking Commission, and by City Council. Production and distribution of the agenda packets for these groups would be covered by the application fee. d. "Special event with city contract" application fee — A $50 base application fee will be charged. In addition the cost of mailing notices (first class postage, letterhead, envelopes) for the public input meeting for this type of gathering must be paid by the applicant. e. Equipment - Equipment operated by city personnel to support an event will not be paid for by the event organizer, unless the equipment has to be rented by the city specifically for the event. f. Materials - Since event use of materials owned by the city (e.g. barriers, cones, signs) creates wear and tear on those materials, that use must be paid for by the event organizer. As long as the equipment and services are appropriate for the event, and the event can be run safely in the ' Any special event that already has a contract with the City during 2010 Is considered'grandfathered" and as its contract is renewed annually, it is not required to provide an opportunity for public comment, unless there are substantive changes to the event. ' Event Application Policies Page 5 of 6 estimation of city staff, the organizer could contract for services and materials elsewhere. The fee schedule for city materials is: Picnic Tables Orange Fencing Trash Containers Refuse Collection Portable toilets Portable toilet — Handicapped Electrical use (Parks, except Lowell Park) Electrical use (Lowell Park) Barricade 4' to 12' Barricade 4' to 12' with flasher Drums Reflective Cones Traffic Sign on stand PD No Parking Signs $10.00 /table/day $2-50 /lineal foot $8.00 /container/day Cost of staff time $60/event/unit $150/event/unit $1 0.00/day $20.00 per elec. box/day $2.00/barricade/day $5.00/barricade/day - $1.00 /drum/day $1.00 /cone/day $2.00/sign/day $1.00 /sign/day g. Park Usage Fee — Standard park reservation and facility use fees will apply. In addition, a $500 Park Usage Fee may be charged. Whether the $500 Park Usage Fee is charged or not will be left up to the Park Commission with advice from the city park maintenance department. The $500 fee is charged if an event is expected to produce extraordinary wear- and-tear on park turf. In the case of events that occur annually, if the turf sustained an extraordinary beating one year, the Park Commission should require a $500 Park Usage Fee the next year. Adopted by the Stillwater City Council this 21st day of December, ,?J )40 - ATTEST: k .�' M � 01pirg 'e Diane F. Ward, City Clerk Cy a 1. Valley Promotions, LLC Stillwater River Days July 27 - 29, 2012 (proposed) • Valley Promotions proposes: • A Family Friendly Event in the tradition of the "Play Days" of the past. • Focused on Stillwater and our St. Croix Valley Neighbors • Attracting a target demographic consistent with our heritage and needs of our merchants 3/6/2012 1 Valley Promotions has determined The People of Stillwater want an annual festival They want that festival to smaller and manageable They do not want to pay "gate fees" to enter their own park They want a family friendly environment Valley Promotions, LLC is a local company formed specifically to manage this event in the best interest of the local community. Valley Promotions is owned and managed by longtime residents Jesse Kurtz Robert Lee Hart 3/6/2012 2 Major Program Components Vendors and Amusements Entertainment Grand Parade Fireworks All have been contacted and await city approval General Administration Compliance Security Vendors Power Amusements Entertainment Parade Fireworks Sanitation Clean up Ancillary Events to be determined Web site Management 3/6/2012 N Valley Promotions Believes Sitting out for two to three years will irreparably damage Stillwater's image as a lively go -to destination. Moving forward will help the community heal rather than wallow in what is passed Valley Promotions has support of a number of major sponsors of the past events pending a favorable decision from the City Council. 3/6/2012 The vast majority of attendees were unaware and unaffected by the issues that have tainted the summer festival in the last several years and would have a hard time understanding why the City Council would eliminate it, especially a new program with new management. Valley Promotions pledges to restore Stillwater's good name to a family focused festival that would broadly feature local talent, strolling clowns, possibly Radio Disney, and nationally known big stage entertainment. As much as possible will be free of charge depending on the generosity of our sponsors. 3/6/2012 5 Valley Promotions, LLC 1940 Greeley St. Suite 201 Stillwater, MN 55082 (651) 439 -9983 Jesse Kurtz Robert Lee Hart 3/6/2012 A 11-UU DUL) dL t-OMO Loo Road Crew Event Photos Uk 1-:7 Minnesota State Fair with Buick GMC Dancing with families at Lumberjack Days k of America The Mainstreet IBA believes that it is imperative that the Stillwater City Council impose a moratorium on any new large events in downtown Stillwater, until the completion of the new St. Croix River Crossing. Our downtown and Historic district has beautiful but limited space and huge traffic issues in the summer. Many of the downtown business struggle just to keep the lights on during the quiet winter months. As you know by the high vacancy rate downtown, especially on the north end, businesses are not making it. In the summer months when business should be better, these small high tax paying businesses suffer further loss. Outside promoters are allowed to come in, shut down all of our easily accessible parking lots which causes further traffic snarls and customer frustration. Years of experience have shown us that these events do not attract folks who are interested in retail or finer businesses, but also keep our regular customers away. They simply will not get involved in the chaos these outside events bring. As has been talked about in many circles, the IBA would very much like to see a diversified committee of downtown business folks, City Council, CVB, Chamber of Commerce and most of all, residents work together to come up with an event that would best serve our entire region and not just the downtown bars. A "cooling off' period, so to speak, would be a wonderful opportunity for all of us to go out and visit other successful community events and see them in action, before we make decisions for more events in our own backyard. Rule of thumb should be that although our regular tax paying businesses may not be further enhanced by an event weekend, they should not be hurt by it. As a reminder, our lovely riverfront is in demand by promoters. To clarify, we are not asking for current approved special events to be cancelled, but rather no new special events by authorized by Stillwater City Council. Sherri Hopfe - Franke, President - Mainstreet Stillwater Independent Business Alliance Dock Cafe 425 East Nelson Street Stillwater MN 55082 651 - 430 -3771 February 29, 2012 Mayor Harycki & Stillwater Council Members Stillwater City Hall Stillwater, MN 55082 The Bayport Community Action League (BCAL) is a nonprofit organization in Bayport consisting of members united by a passion for promoting the wonderful experiences of living in a community in the St. Croix Valley. We sponsor a slate of events throughout the year, including an Easter Egg Hunt, Memorial Day Parade coffee, Bayport Citywide Garage Sale, Ice Cream Social, Pig Roast for Dane's Place Shelter House, the Bayport Farmers' Market, Derby Days with Taste of Bayport and Fireworks, Christmas Lighting of the Village Green, and an annual outdoor Skating Party. We have been following the events unfolding regarding Lumberjack Days, as many of our members have fond memories of this Stillwater celebration dating back to its revival by the Thompson family decades ago. Jesse Kurtz and Bob Hart came to our February meeting to share their vision for a new Stillwater River Days. Their plans to promote a family friendly event to involve the local community appear to be consistent with our mission. We support further discussion regarding a new Stillwater River Days and look forward to opportunities to help make it a successful event. Sincerely, C,� Kathy Conley, Secretary Bayport Community Action League PO Box 133 Bayport, MN 55003 AN ORDINANCE RELATING TO THE SALE OF INTOXICATING LIQUOR IN THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: 1) A new Section 43 -711 is added to the Stillwater City Code that will hereafter read as follows: "Section 43 -711 Combination Licenses Subd. 1. The City may issue an off -sale and on -sale intoxicating liquor license to the same licensee, or, in lieu of issuing on -sale and off -sale licenses separately to a licensee, may issue a combination on -sale and off sale license." 2) SAVING. In all other ways, the City Code will remain in full force and effect. 3) EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of , 2012. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and City Co41\unciJ From: Shawn Sanders, Dif'6ct'tor of Public Works Date: March 2, 2012 Re: Approval of Lights for Pedestrian Walkway DISCUSSION As part of the Pedestrian Walkway Project, lights were planned to be installed from Main Street to the end of the walkway at Lowell Park. The lights were not included in the contract for the Pedestrian Walkway Project, because staff felt we could get better quotes and have better control of installation if they were installed under a separate contract than the walkway project. We talked to three contractors about the lighting, and we're able to obtain two quotes, one from Xcel Energy (Xcel) and the other from Signature Lighting (Signature). The quote from Xcel was $49,855.00 and included work and future maintenance to install only six of the eight needed lights. (Xcel would not install lights east of Water Street since they were not adjacent to a street or parking lot.) The city would then be required to hire another contractor to install the remaining lights. This cost is estimated at $12,000. Total cost for all the lights would be around $62,000. Signature's quote included installation for all eight lights at a price of $41,882.15 plus freight. Unlike Xcel, who would maintain the lights they installed, the lights installed by Signature would be city owned and operated. We don't see this is being an issue. Signature installed the street lights in the Forest Hills neighborhood as part of the 2006 Street Project where Signature's cost of installation was considerable lower than Xcel's and we have not experienced any major maintenance issues in the 5.5 years they were installed. RECOMMENDATION Staff recommends that Signature Lighting Inc., be approved to install pedestrian lights for the Pedestrian Walkway Project in the amount $41,882.15 plus freight. Funding for the project would be from TIF monies dedicated to this project. ACTION REQUIRED If Council concurs with the recommendation the pass a motion to direct staff to enter a contract with Signature Lighting Inc to install lights on the Pedestrian Walkway Project ater Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/2/2012 Re: New Sunday liquor license An application has been received from the Stillwater KC Hall for a new Sunday liquor license. . This will allow them to serve their rentals on Sundays. Being that they were just approved for their 2012 Club licenses I do not see any issues providing them with this Sunday license. RECOMMENDATION: It is recommended that Council authorize the issuance of the new Sunday liquor license conditioned upon approval of the Police, Fire, Building, Finance Departments and Minnesota Liquor Control. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting a resolution entitled "Approving Issuance of Sunday Liquor License to Stillwater KC Hall, Inc." APPROVING THE ISSUANCE OF A NEW SUNDAY LIQUOR LICENSE TO STILLWATER K.C. HALL, INC. WHEREAS, an application has been received for a new On -sale and Sunday liquor license from Stillwater K.C. Hall Inc., DBA: Stillwater K.C. Hall located at 1921 Greeley Street South, Stillwater and WHEREAS, Council reviewed the request at their regular meeting of March 6, 2012, and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a Sunday liquor license; conditioned upon approval by City Police, Fire, Building Inspection and Finance Departments, and Minnesota Liquor Control. Adopted by Council this 6t' day of March, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk STILLWATER CRUISIN' ON THE ST. CROIX CAR SHOW 2012 This Agreement between the City of Stillwater, Washington County, Minnesota ( "City "), in conjunction with the 2012 Stillwater Cruisin' on the St. Croix Car Shown, part of a community wide celebration of the City (the "Event "); and Greater Stillwater Chamber of Commerce a Minnesota non - profit corporation ( "Organization "). 1. Car Show. The City has encouraged this hot rod and vintage car promote tourism and encourage commerce that will ultimately Imp quality of life within the City. PH 2. Event /Alcohol. No alcohol will be served during this allowed. 3. Signs. The Organization will post signs, the num the City Police Chief, describing the regulati against participants bringing their own liquo toy 4. Noise Control. The Event is i that will not interfere with the west and south edges of the do 5. Barricade Placement Setup. Les( lot entrances on Chest21orm Myrtle, Department. This wil users 0 repo to foster and awes and the are chic m e approved by as 11 as the prohibition ig from the Area at a level on the bluffs on the north, shall ;barriIB rK6 later than 8:00 a.m. at the parking m !e lulberry aoomer Way as designated by the Parks the parkin use prior to the start of the Event. sre limited as follows: June 6 13 27 Ju 11 25 Au �" gus 8, 15, 22, and 29, 2012 (11 dates) from 4:00 p.m. to 9:00 P.In 7. Pol* . ower. ity resery he right to order a shutdown of the Area in the Event the Chief etermine his discretion, that the public safety is threatened or any condition ,, f this eement is d. In that Event the Organization must assist the police in the ng ' he Area. T ark will be closed at 10:00 p.m. each night of the Event. 8. Useg �o •` he Lessee is aware and will inform all vendors and Event participants that sta , in 10 the asphalt for tents, etc. is not allowed (any damage repair will be paid for by th ent Organization). The Event is given use of Lot 4, (Bridge Lot), Lot 5 (Mulberry oint Lot), Lot 7 (River Market) and the eastern most road of the Water Street Inn parking lot from Myrtle Street to Mulberry Street. The Organization agrees to pay the City for the use of the parking lot according to the parking space fees adopted by the City Council in January 2012. 9. Flood Wall Construction. In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low floodwall /levee along the western side of Lowell Park. This work is anticipated to start sometime in 2012. The Organization understands and acknowledges that construction of this project may limit access to portions of parking if the US ACE chooses to proceed with construction or staging. In order to accommodate construction and staging activities the City reserves the right to adjust which parking lots may be used by the Organization for this Event to accommodate the levy project. 10. City Improvements. The Organization understands and acknowledges that the City may be completing rg ading, parking lot improvements and park improvements ing area of the Event which parking lots mqy be used by the Organization for this Evt to accoin" ate any City improvements in the Event area. �I ,"a, 11. Trash Enclosures. Lessee shall furnish trash receptacl fficid iir ' antity to ntain the accumulation of trash generated by the Event(s) or o n trash- receptac om t City at an additional cost. Lessee shall make certain that all tr icked I during each Event. Lessee shall remove any excessive garbage that does n w' in t' a r' ept es and disposed in an off -site trash dumpster. The City resery �° , right t wire additi al "receptacles should the Lessee not remove excess garbage frome Event o 12. Park Property. Lessee shall ensure th no" . the y's park property. In the event that damages occur to the Ci operty, rgam n all pay for any restoration of PRY the park as determined by the Cif., 13. City Services. The type and amo t of madetermined by the e Assistant Public Worksuperinterint. The i tion shall be required to provide portable restrooms to augment existing cilities, Na b tides for street closure and electricity for vendors. The Or amzati G' y cact the C y to arrange rental of materials and will be 'qty charged for use ding to V ° , ,, tillwater Event permit fee schedule. 14. Insurance. e Orga ation must provide to the City satisfactory proof that it has obtained liability i su co , offt least the statutory limits for municipalities covering claims that might be brou a nst the ent that arise out of the Event's authorized by this Agreement the an add* nal insured on their policy as their interest may appear. gold Ha . less and Ind'SWfv. The Organization agrees to hold the City harmless and to 1 I;; m defend tk - City with regard to any claims, causes of action, or demands that might be t a ity arising out of the activities in the area. 16. The App for the Event as submitted by the Organization is considered part of this Contract an ny representations of the Organization or conditions imposed by the City are restated as if fully set forth in this Agreement. Page 2 of 3 IN WITNESS WHEREOF, the parties have set their hands this day of , 2012. GREATER STILLWATER CHAMBER OF COMMERCE STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) On this day of said County, appeared Todd Streeter, to me is the Executive Director of the Greater Still, signed as the free act and deed of the corpq By: Todd Stre, Its: Executive fore m Notary Pic within and for 'lly know n, who, ' ' , duV, w6rn, did say that he %amber of-Comm at this instrument was STILLWATER Ken Harycki, Mayor Attest: MISS `T , f "'. Diane F. Ward, City Clerk STAT M OTA`� ) ss COUNTY O SHING ON ) On this 6th y of March, 2012, before me, a Notary Public within and for said County, appeared Ken Ha cki and Diane F. Ward, to me personally known, that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public Page 3 of 3 ��11 1wa ter Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/2/2012 Re: Crusin on the St. Croix Special Event & Contract Attached is the contract for the 2012 Crusin on the St. Croix. 11(-?-5a Last year the event occupied Lots 4 & 5. The event is growing and this year the organizers would like to include Lot 7 (see attached event application). Based on the parking rates that were adjusted by the Downtown Parking Commission for events (Council approved in January) the three parking lots for the 11 dates listed in the contract would be $2,325.00. As part of the Special Event Policy, it should be noted that the City services, as listed in the contract, will be charged as follows: Outlets: $20.00 X 2 outlet boxes X 11 dates = $440.00 ACTION REQUIRED: Review event application and contract. If Council wishes to approve the special event and contract they should pass a motion adopting a resolution entitled "Approving 2012 Contract for the Crusin on the St. Croix ". STILLWATER CRUISIN' ON THE ST. CROIX CAR SHOW 2012 This Agreement between the City of Stillwater, Washington County, Minnesota ( "City "), in conjunction with the 2012 Stillwater Cruisin' on the St. Croix Car Shown, part of a community wide celebration of the City (the "Event "); and Greater Stillwater Chamber of Commerce a Minnesota non -profit corporation ( "Organization "). 1. Car Show. The City has encouraged this hot rod and vintage car show in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol. No alcohol will be served during this Event and no Other Alcohol or Coolers are allowed. 3. Signs. The Organization will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 4. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 5. Barricade Placement Setup. Lessee shall place barricades no later than 8:00 a.m. at the parking lot entrances on Chestnut, Myrtle, Mulberry and Sam Bloomer Way as designated by the Parks Department. This will inform users of the parking lot use prior to the start of the Event. 6. Dates and Hours of Event. Operations are limited as follows: June 6, 13, 20, 27, July 11, 25, August 1, 8, 15, 22, and 29, 2012 (11 dates) from 4:00 p.m. to 9:00 P.M. 7. Police Power. The City reserves the right to order a shutdown of the Area in the Event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. In that Event, the Organization must assist the police in the clearing of the Area. The park will be closed at 10:00 p.m. each night of the Event. Use of Parking Lots. The Lessee is aware and will inform all vendors and Event participants that staking into the asphalt for tents, etc. is not allowed (any damage repair will be paid for by the Event Organization). The Event is given use of Lot 4, (Bridge Lot), Lot 5 (Mulberry Point Lot), Lot 7 (River Market) and the eastern most road of the Water Street Inn parking lot from Myrtle Street to Mulberry Street. The Organization agrees to pay the City for the use of the parking lot according to the parking space fees adopted by the City Council in January 2012. 9. Flood Wall Construction. In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low floodwall /levee along the western side of Lowell Park. This work is anticipated to start sometime in 2012. The Organization understands and acknowledges that construction of this project may limit access to portions of parking if the US ACE chooses to proceed with construction or staging. In order to accommodate construction and staging activities the City reserves the right to adjust which parking lots may be used by the Organization for this Event to accommodate the levy project. 10. Trash Enclosures. Lessee shall furnish trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event(s) or obtain trash receptacles from the City at an additional cost. Lessee shall make certain that all trash is picked up during and after each Event. Lessee shall remove any excessive garbage that does not fit within the receptacles and disposed in an off -site trash dumpster. The City reserves the right to require additional receptacles should the Lessee not remove excess garbage from the Event. 11. Park Property. Lessee shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property, the Organization shall pay for any restoration of the park as determined by the City. 12. City Services. The type and amount of materials needed for the Event will be determined by the Assistant Public Works Superintendent. The Organization shall be required to provide portable restrooms to augment the existing facilities, barricades for street closure and electricity for vendors. The Organization may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. 13. Insurance. The Organization must provide to the City satisfactory proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims that might be brought against the Event that arise out of the Event's authorized by this Agreement and to name the City as an additional insured on their policy as their interest may appear. 14. Hold Harmless and Indemnify. The Organization agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action, or demands that might be brought against the City arising out of the activities in the area. 15. The Application for the Event as submitted by the Organization is considered part of this Contract and any representations of the Organization or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands this day of , 2012. GREATER STILLWATER CHAMBER OF COMMERCE By: Todd Streeter Its: Executive Director Page 2 of 3 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2012, before me, a Notary Public within and for said County, appeared Todd Streeter, to me personally known, who, being duly sworn, did say that he is the Executive Director of the Greater Stillwater Chamber of Commerce and that this instrument was signed as the free act and deed of the corporation. Notary Public CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this 6th day of March, 2012, before me, a Notary Public within and for said County, appeared Ken Harycki and Diane F. Ward, to me personally known, that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public Page 3 of 3 I I-41fillwater EVENTS PERMIT APPLICATION 216 NorM 4 m Stteet, SdAvater, MN 55082 r r[ s 1 s i Y v L A t E e r w r r r i s a T A TeAephone: 651- 430 -8800 Fax: 652 -430 -8809 Incomplete applications or applications received after deadline will not be old use accepted. See Event instructions for application deadline and fees. Date Application Received it 7 L Date of Application: /O *^° I Gam' �'� Type: Event Special Event vent w/ cone ct Evert Information Title/Name of Even te ; -5 • i r Oita f �p Event Date/Time: Set up: Date _iP-d S14- .7el Time to Actual Event: Date/!. Ir t /of- Time to Clean up: Date Time to (Events after 300 p.m. require a variance from City Council Location (Address) of Event: (If in towed Park please specify north or south Lowa park] A Description of Event (please be sptcwsc - this information wiN be used to fte the event on the aty of stowner webske) -i;A; Estimated Attendance (participants andspectatoms ✓ Iry Appliicant Information {Person /Group Responsible} Sponsoring Organization Nam e �VL A4� J G Aw G Mailing Address: I V OP, Q �Q � �C IL' R r City, State, Zip Code: ; Primary Contact/Applicant Name: A L ,h •- Phone Number:Oki, 5r/, 6)41- Fay � j� Phone: r6 s 0. Email Address: ov We #site Address: f O y,R,5 ft 1 r 1fP4 -. 40 Name of contact person during event Cell Phone:t� ♦ r +:^t1J� Alternate contact during event: U Cell Phone: r{� Refer media or dozens inquires to: ,G" Phone: & 326f- 711 7— 0 1 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes $- Number and size: Will there be any inflatables? No X Yes ❑ Insurance tertiftate f o- rental vendor is required Will there be entertainment? No Q Yes What type: kes*ekctnolymay 4/F G apply weInshuctions Will sound amplification be used? No ❑ Yes iK Hours and Type: L Will a stage or tent(s) be set up? No Q Yes Dimensions: Will there be temporary fencing? No K- Yes ❑ Will merchandise /food items be sold? No Q Yes How many Feesforekctridtymay vendors expected: 10 applys" Instructions Will food be prepared on site? No Q Yes )@C Contact Washington County Healthaepamnent 651.4306645 Will cooking operations be conducted? No ❑ Yes )e CaMadStNwvter Fire Departrnent 351 -4950 Will alcohol be served but not sold? No )1C Yes Q See AlcoW Replotions in the aur►uctiau Will alcohol be sold? NO'' - Yes ❑ See akonolRegua rkminMeInstructions Will there be a fireworks display? No Yes ❑ Reinit required, contact StOlwatetRreDeportment 651- 351 -4950 Describe power needs and location of power source. 6' N IT Owo ;2P ue er'L 1040)4e,S �o Describe level of advertisement (le, radio, flyers, ads, tv, press release). Attach sample if available ,,/ rC�5� �j';Oe / - � U �'i� CXVSerAteS (After reviewing the event application, City services maybe requded for the event.) Will event use, close or block any of the following: If yes specify location on site map. 1:%CF cf City Streets or Right -of -way No Yes [3 Start/End Time: c Date: City Sidewalks or Trails No Yes ❑ Start /End Time: Date: Public Parking Lots or Spaces No ❑ Yes 1% Start/End Time: Date: Will event need barricade(s)? No Yes ❑ Number needed: Fees -ay �h' see instructions Will extra picnic tables be needed? No Yes Q Number needed: Fees -ay apply see instrxtions Will portable restrooms be needed? No�d Yes ❑ Number needed: Feesrnq+ apply see Instructions Will extra trash receptacles be needed? No Yes ❑ Number needed: FeesMWgp* see Inmvctions Describe trash removal and cleanup plan during and after event: i (� f'�r�i- �,d -/'fir t`,c t J�7-'+ rj' Will event eed traffic control? No Yes ❑ caniva Stillwater Poke Department forassistanw, M- 351.4900 Describe crowd control procedure to ensure t e saf ty of p icipant+sfa'nd spectators: Will "No Parking Signs" be needed? No 16 Yes ❑ Number needed: Fees nayap location(s) site Mns Slaw locatiorrjs)an site map Will event need security? No 19L Yes ❑ If~'is —night swcuritywill hesequired. If using (private secruity, list Security Company and Contact Information: J f� V oj�/, Will event need EMS services? No iC Yes ❑ Contact WkevkwEMS M- 43a4QJ Describe plans to provide first aid, if needed: 01,vak- /Aw . . . . ... ... Describe the emergency action Ian if severe weather should arise: Ust any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the site of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the ii I red an their policy "as their interest may appear.' As the sponsw or authorized representative, I certify that the info ation pro a best of my knowledge and agree to pay the permit fee for this event based upon the information pr ded this applicai . I e my submittal of this application request constitutes a contract between myself and the City of Stillwater a is a release of i io r 2 ar♦ Signature of Applicant or Authorized Agent Date Exhibit A 2012 Cruising on the Croix: StiRwater's Hat Rod and Vintage Car Show Dates Dates of event: 1) June 6,13,20 and 27 2) July 11 and 25 3) August 1,8,15,22 and 29 Time of event: 4PM to 9PM Exhibit B 2012 Cruising on the Croix: Stillwater's Hot Rod and Vintage Car Show There's nothing better than a summer evening spent down by the river in downtown Stillwater. Cruising on the Croix provides a great free, family - friendly event every Wednesday in June, July (with the exception of July 4 and 18) and August and from 4 :00 to 9:00 pm. The first 200 cars will receive a dash plaque. There will be live music each day from 6:00 to 9 :00. The show will be downtown along the scenic St. Croix River stretching from Chestnut Street north to Mulberry. Vendors will be on hand selling the usual car show fare: Hot Dogs, Hamburgers, Kettle Korn, tacos, French Fries, Cheese Curds, and so forth. Lots of free giveaways! Bring the whole f mily out to check out the great vintage rides and soak up the summer sun? Lowell Park Stillwater 55082 Scott Zahren 651 - 351 -0262 hopehouse9(&-aol.com www.ilovestillwater.co www.discoverstillwater.com CRUISIN' ON THE CROIX: STILLWATER'S HOT ROD AND VINTAGE CAR SHOW EVENT LOCATION PLAN B In anticipation of disruptions in Lowell Park and the adjacent parking lots in 2012 we are putting forth Plan B. Under Plan B we would utilize the public portion of Lot 7 and the Desch Building parking lot and if necessary Lot 8. Mark Desch has given his permission to use his lot after 5PM. * 13 tree parking kft with OW 750 par" Spois • 2 pay I* with 208 spols • on- street parking is three hours • 31 handicapped spots Parking ramp wNh 250 spots , New Stillwater Chamber oatr ow of Commerce Address: 1957 Natlbwestem Avenue a 551-43t9 -4001 1 ❑ FI'E >� C ,.. .�. " I= Owshet atixru � o,N, W la 5 N ftdaft C 1% _ RAMP globe _ yF 2. L., wvumo+ LIMITED FREE n o�de.rr w.. nvua �r! 4 Hour Umit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water SL Lot Lot 12 Olive St. a 2nd Lot Lot 13 URC Lot 3 Hour Umit Lot 3 Chestnut St. Lot Lot a Maple bland Lot 24 Hr. ParMng Lot a Railroad Lot I.A 9 North Main SL Lot 10 Mulberry SGSecond St. Lot PARKING After 6 pm and All Day Set. and Sun. Lot 14 Riverview Lot (Cub) Lot 15 Mulberry SL Lot E PAY PARKING $3.00 All Day Lot 2 River Lot (NelsonOestnut) $5.00 All Day Lot 1 South Main St. Lot Pay Perking Lob 1 i 2 & bliorestt May 1- OcL 31 tam „f..,.k W -- -� •- _O Parking permb cost $10 per month and entitle the owner to park In any of the white lorded parking loft (4, 5, 7,11,12,13 614) for 24 hours. Nate: Lot 7 has permit palling in 50 speces only as maned on site. To obtain a parking permit, *kt Ck Nall barlwaben &00 a.m. and 480 p.m. Monday-Frldsy or calk (661) 430.8800. • Posted time Malts will be enforced year round • atllvrater Is a handicap friendly city with 31 designated sipak. All city owned lots have handicapped parking. • Al an street pakhrg In Om hour ftk unless otherwise designated Posted time lmb will be er6rced year round. • N you rftokvd a parkin ticket you can pay the tit ever Von pboae by cdit 8514=49M weekdays. • Ouring special eveab parking may be altered. • Lot 7 has permit paling In 50 spots only ore marked an site. STILLWATER PARKING RAMP: 11 (D �8y MW *n ....... $3.00 weekends ............ SM Special Events ........ $10.00 Vouchers available 25 minim ni Contact My Hell: 051-43(l-8M 250 allots 8080ble PUIX M *No boat or trailer parking on any street or parking lot in the downtown business district www.djOwaterm us POWERED BY ' urrirNSPO" Ar"ridri Every Wednesday* This Summer JUNE 1 st through August 31 st *no snow on wednaaey July 20th FESTIVITIES RUN FROM 5:OOPM TO 10:OOPM Featuring . •::Frei. Lowell Park in Downtown Stillwater Live Music from 6 to 9 the first Wednesdays of the month: Yom_ ;�:, {.YT:: •rs _ _ Each r'.Tr is r•• .4i #r•r, .�..•'. " r?4. a�r.<. ni'::! r_...:••. .i,�1�•_:�, +;..:...c....•' -'r`. ,'���..'•�:'�`.. week the firs t 125 car REE ash Plaq es !T .. ...:i �..bi1c�list:'�,�,'�� .�'•; �n�:- .`.a-ec�s. � his. c' ��a�4�i':�: • r�: v Z Ps •� , > '��� `;....• .•Rid .4-01 llery. •Stil"er:Motors _..: W. Sidbidn • 'Eat ry :. ...� iJS e .;• on u+e. TreProi -0 ritib BBa'& Pirate Bar : L o' ' ilk & IVY k' hnp GuUi(§.AL&bL Glass: 40r.i s Rdtstaurant:& Bar Johnson kAgtor,Sale FOR MORE INFORMATION CONTACT: �_. Additionai Scott - 651- 351 -0262 or John - 651 -439 -5718 -- �- • THE FREIGHT HOUSE 305 South Water Street 651 - 439 -5718 Wednesday Night Fish Fry. All You Care To Eat - June 1, 2011 SMALLEY'S CARIBBEAN BOG A PIRATE BAR 423 South Main Street 651- 439 -5375 $216w M On Tap Arid $26 For AN The 0M n Wme You Can Eat And Domestic Tep Been] You Can Drink Wednook W4 - June 15, 2011 ALESCI GALLERY 116 South Main Street 651 - 351 -0262 10% Off Storewide Wednesday Only June 29, 2011 P.D. PAPPY'S 422 East Mulberry Street 651- 430 -1147 $2.50 Domestic Beers and 1/2 Price Chicken Sandwiches Wednesday Only - August 3, 2011 August 31, 2011 MAD CAPPER SALOON AND EATERY 224 South Main Street 651- 430 -3710 Buy One Sandwich get the Second One 1/2 Off Wednesdays Only - June 8, 2011 BRINES RESTAURANT AND BAR 219 South Main Street 651 -439 -7556 Monday through Friday Domestic Taps $2. Sunday Brunch - June 22, 2011 PUB MONIQUE 112 North Main Street 651- 342 -1551 1/2 Price Fiatbread Pizza Wednesday Only July 6, 2011 This offer good through August 31st, 2011. Must present flyer to qualify._ ll�AN, ater Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/2/2012 Re: Gopher to Badger Half Marathon & 5K The City has received a Special Event application from Mark Bongers, Final Stretch, Inc for the Gopher to Badger Half Marathon & 5K that starts at Browns Creek Park and ends up in Hudson. The race in Stillwater's portion starts at 8:00 a.m. with the gathering of runners beginning at 7:00 a.m. This event's first approval was in 1998. This event does not utilize city services that require overtime so a contract is not required. Mr. Bongers is working with Washington County Sheriff and Lakeview Lakeview EMS, Lower St. Croix EMS and St. Croix EMS for the race. The event does require a variance to the noise ordinance for a microphone and amplifier to speak to the runners from 7 -8 a.m. The event in the past has not raised any issues and the race portion of event is completed in Stillwater by 8:40 — 9:00 a.m. at the latest. RECOMMENDATION: It is recommended that the variance to the noise ordinance be approved. ACTION REQUIRED: If Council agrees with the recommendation they should pass a motion the variance to the noise ordinance. Annual Project Summary Report (March 1, 2011 through February 29, 2012) This Annual Project Summary Report for the St. Croix River Crossing Project is developed in accordance with the Amended Section 106 Memorandum of Agreement (MOA), the Riverway Memorandum of Understanding (MOU), the 2006 Supplemental Final Environmental Impact Statement (SFEIS) and the Federal Highway Administration's (FHWA) Record of Decision (ROD). This report describes the actions taken by FHWA, Mn/DOT, WisDOT and other agencies between March 1, 2011 and February 29, 2012 to implement the St. Croix River Crossing Project and the mitigation commitments. This report has been distributed to the signatories of the MOA and MOU's, interests and members of the Stakeholder Group. This report is also available on the project's Web site. Schedule In October 2010, MnDOT and WisDOT, in reaction to the National Park Service's negative Section 7(a) Determination, reviewed all project activities to identify which activities should be suspended and which ones to continue with until a logical end point. Since 2010, Congressional actions have occurred. If Congressional and Presidential approval of the project occurs shortly, construction is expected to begin in 2014 and take about 3 -years to complete. Page 1 of 7 Major actions either ongoing or completed this past year include the following: Congressional issues: o MN Congresswoman Bachmann, with co- sponsors, introduced legislation H.R.850 in the House of Representatives of the 112th Congress "to facilitate a proposed project in the Lower St. Croix Wild and Scenic River ". • H.R.850's hearing before the Natural Resources' Subcommittee on National Parks, Forests and Public Lands was held on 5/4/11. Archived hearing, with testimonies, can be viewed at: http : / /naturairesources.house.gov /Calendar /EventSin leg_.aspx ?EventID= 238376 • H.R.850's markup hearing before the Natural Resources' Committee was held on 1015111. Archived hearing, with testimonies, can be viewed at: http : / /naturairesources.house.gov /Calendar /EventSin Ig e_aspx ?EventID= 262467 Language in HR850 is now the same as S.1134. • Congressional Budget Office issued a cost estimate for H.R.850 on October 18th. Cost estimate can be found at: http://www.cbo.gov/ftpdocs/124xx/docl2494/hr850.pd • WI Governor Walker sent a letter to Representative Boehner on 1 -24 -12 requesting a U.S. House of Representatives vote on H.R.850. • MN Governor Dayton sent a letter to Congresswoman Bachmann on 2- 21-12 requesting a U.S. House vote on H.R.850 or similar by March 15, 2012. ■ A House floor vote of 339 -80 passed 51134 on 3/1/12. o MN Senator Klobuchar, with co- sponsors, introduced legislation 5.1134 in the Senate of the 112th Congress on 5/26/11 to "authorize the St. Croix River Crossing Project with appropriate mitigation measures to promote river values ". • 5.1 134 hearing before the Energy and Natural Resource's Subcommittee on National Parks was held on July 28th. Archived hearing, with testimonies, can be viewed at: http: / /energy. senate. gov/ public /index.cfm ?FuseAction = Hearings. Hearin g &Hearing ID= 25225ac9- cf7a- bef3- 6c59- aa036a0b8d03 • Business Meeting held on 11 /10 /11 of Committee on Energy & Natural Resources can be viewed at: htta:Heneriiv. senate. gov /nubl is /index.cfm ?FuseAction = Hearings. Hearin g &Hearing ID= 6al27429- 9594 -0516- 8505- 88d87456eelf ■ Senate passed 5.1134 on a unanimous vote 100 -0 on January 23, 2012. - As of 3/1/12, a Presidential vote is pending on the bill. Mitigation Items A) Lift Bridge Related: • Lift Bridge — Endowment Account's Annual Report, dated December 2011 can be viewed at: http: / /www. dot .state.mn.us /govrel /reports.html - This Endowment Account activity is one of the project's mitigation items and is described in the Lift Bridge Management Plan at: httr): / /www.dot. state.mn.us /metro /nroi ects /liftbrid2e /ndfs /Final %20Sti llwater %20Lift %20Br idge% 20Management %20Plan %20(March %2020091pdf Page 2 of 7 Lift Bridge Stabilization Project (planned for fall 2012): The environmental document (categorical exclusion) was completed in June 2011. Permits and issues have been coordinated /requested from agencies. An Open House was held on February 22nd for this project, additional Open Houses are being planned for later this summer. For details, see: http: / /www. dot. state.mn.us /metro /projects /liftbridae/ The Lift Bridge mitigation item is described in the Amended Section 106 MOA at: http: / /www. dot. state.mn.us / metro /projects /stcroix/pdfs /stcroix- amended 106moa5- 16- 06.pdf B) Stillwater Cultural Landscape District Illustrative (SOLD) Study— Completed and distributed in January 2012. The study can be viewed at http: / /www. dot. state.mn.us / metro /projects /stcroix/documents.htm 1 C) Shoddy Mill and Warehouse relocation project: • Plan set updated from 2010 attempt to relocate, plan to put relocation project out for bid again after congressional approval of the bridge. • City of Stillwater —cost participation • Advertisement for bids pending: • U.S. Army Corps of Engineers permit application • MPCA permit application For details on the Shoddy Mill and Warehouse relocation, go to: http: / /www. dot. state.mn.us / metro /projects /stcroix/documents mill.html E) South Main Archeological District – Hersey Bean Stabilization Study - began developing consultant scope of services for study. Design Issues A) Roadway: i. Wisconsin: Acceleration lane added between relocated County Road E and the new river bridge; round -a -bouts added at interchange ramp terminals ii. Minnesota: Ongoing Utility Coordination with utility owners B) New River Crossing Bridge: i. Preliminary Design of the New River Crossing Bridge and an update to the Visual Quality Manual throughout 2011 -12. MnDOT and WisDOT worked with a consultant team to develop a preliminary bridge plan for the river bridge and an amendment for the Visual Quality Manual. ii. Photo renderings of the new river crossing bridge can be found at: http: / /www.dot.state.mn.us /metro /projects /stcroix/photorend.html C) Load Testing Program i. A bridge foundation load testing program was redeveloped to gather design data for the new river bridge. The program will include constructing and testing, then removing, bridge foundation elements in the river. This foundation design data will Page 3 of 7 allow for more refined foundation designs and assist contractors in preparing bids with fewer contingencies thereby reducing bridge costs. a. Planset redevelopment of 2010 design work, completed in 2011 b. MnDNR and WisDNR ongoing coordination for the project. c. The U.S. Army Corps of Engineers permit is on hold pending Congressional /Presidential approval of the entire project. d.Letting date is subject to Corp of Engineers permitting but desirably the load test project will occur in 2012. Right of Way Issues • Minnesota and Wisconsin property acquisition activities were put on hold after the NPS negative decision; those activities will be restarted after the federal exemption is approved. Communications/Business Liaison Issues A. Business Group /Citizen Meetings, Presentations and Tours: i. Project tours were conducted for the following groups; Stillwater Heritage Preservation Commission, Scenic Byways Mobile Workshop, Greater Stillwater Chamber of Commerce, City Council workshops, Environmental Coordinators Workshops, All Communicators, Border Bridges, Water Resources Committee, Association of General Contractors, etc. B. Diagonal Bridge Concept: i. A diagonal bridge concept was proposed again by the three - architect group in 2011. The concept was first proposed and reviewed in 1999 and then again during the stakeholder process. It was rejected due to it having more environmental and historical impacts than the selected alternative. ii. MnDOT's review of the Diagonal Bridge Concept (August 30, 2011) a. PDF (76 KB) b. Word Document iii. MnDOT's review of the updated Diagonal Bridge Concept (December 5, 2011) a. Word Document b.HTML Document c.2011 Protected Resources and Natural Resources (PDF, 1.78 MB) d.lmportant Legislation (PDF, 555 KB) C. A Mn/DOT Business Liaison has been assigned to this project. The purpose of the Business Liaison is to better engage businesses in the project development process and keep businesses informed regarding project issues while helping businesses understand the project and its potential impacts. Kevin Walker is the project's Business Liaison, he can be reached at 651- 234 -7509 or Kevin. Walkerkstate.mn.us Page 4 of 7 D. Project Web sites updates: i. St. Croix River Crossing Project at httn:/ /www. dot. state.mn.us /metro /projects /stcroix/ ii. Lift Bridge Project at http: / /www. dot. state.mn.us /metro /projects /liftbridce/ Other Project Issues A) The "Total Project Cost Estimate" was revised, see attached Total Project Cost Estimate, dated February 2012. The Total Project Cost Estimate (TPCE) identifies not only the construction costs for roadway and bridges, but also includes Right of Way, Mitigation, Contingency/Risk and Engineering and previously incurred expenses. Costs are inflated out to a mid -point in the project's construction (year 2015) except for previously incurred expenses which reflect current dollars Construction Cost Subtotal: TH36 — Oakgreen/Greeley Intersection $13.2M Minnesota Approach $61M River Bridge $293.2M Wisconsin Approach 38M Subtotal: $405 AM C) Animations Animations and scripts were revised and distributed for the new river bridge and Loop Trail. The revised animations reflect the two pier column design, revisions to the trail and lighting on the bridge. Animations can be found at: http: / /www.dot. state.mn.us /metro /projects /stcroix/visualanim.html D) Annual Reporting Annual Project Summary Report distributed and is at: http: / /www. dot. state.mn.us / metro / projects /stcroix/documents.html E) Coalition for St. Croix River Crossing Purpose: The Coalition for St. Croix River Crossing was organized exclusively for charitable, scientific and education purposes: - To educate fellow citizens about the benefits of building the new St. Croix River Crossing - To organize community support for the project in both Minnesota and Wisconsin - To communicate support for a new St. Croix River Crossing to federal and state representatives • Membership: The Coalition for St. Croix River Crossing includes supporters from the following groups: city governments, county governments, chambers of commerce, unincorporated governments, businesses, organizations and residents. For questions on The Coalition for St. Croix River Crossing, contact co- chairs Ken Harycki at 651- 430 -8800 or John Soderberg at 715- 246 -6901. Page 5 of 7 Next Steps for the Upcoming Year Timetable for implementation will be determined by FHWA, Mn/DOT and WisDOT 1. Load Testing Program 2. Permit Agency Coordination 3. Environmental updates 4. Right of Way acquisition 5. Project Management Plan 6. Project Financial Plan 7. Design Related: a. Roadways – re- initiate design plan development, continue utility coordination processes b. New River Bridge - finalize preliminary design, begin design plan development c. Visual Quality Manual – complete amendment 8. Mitigation Related: -See attached "Summary of Preferred Alternative Mitigation Items — Implementation Status ", dated 2 -6 -12 : complete implementation of "Before" construction items. 9. Communications - Related: a. Continue providing project information as requested and through news releases, web site updates and other formal and informal communications b. Business Liaison - related activities c. Press interviews d. Project presentations /tours e. E- Updates 10. Project Management -- Manage program schedules, resources, cost estimates, deliverables, reporting, etc. developed within the framework of the project's organizational chart including regular meetings of functional groups, Project Staff Team, Oversight Committee and Executive Team in accordance with the Project Management Plan. 11. Continued Stakeholder Involvement with groups such as the Water Quality Management Advisory Committee (WQMAC) Page 6 of 7 Project Team Contact information Mn/DOT: Todd Clarkowski 651- 234 -7714 Adam Josephson 651- 234 -7719 Monty Hamri 651- 234 -7631 Kevin Walker 651- 234 -7509 WisDOT: Paul Conlin Mark Hughes Dave Solberg Chris Ouellette FHWA: Romeo Garcia Todd.Clarkowski(cr�,state.mn.us Adam.Josephsongstate.mn.us Monty. Hamrig state. mn. us Kevin. Walkergstate.mn.us 715- 833 -5364 Paul.Conlingdot.wi.gov 715- 392 -7957 Mark. Hughes(2dot.wi.gov 715- 836 -5366 David. Solberggdot.wi.gov 715- 833 -9814 Chris.Ouellette@dot.wi.gov 651- 291 -6125 Romeo.Garciagdot.gov Project specific information, including the current project status, can be found at http://www.dot.state.mn.us/metro/proiects/stcroix/ Aerial View of King Plant Looking West "% Proposed View of new River Crossing Bridge Photo Tkksn OW311045 Attachments to this report include: The St. Croix River Crossing Project layout, dated December 2011 Total Project Cost Estimate, dated February 2012 Summary of Preferred Alternative Mitigation Items — Implementation Status, dated February 6, 2012 ProjectWise: /3 6/ 82 1 41 1 1 41 predesign/ projectmanagmentl areamanagementlannual _project_summary_reportlstcroix- annual report for march 2012rev3.docx Page 7 of 7 Total Project Cost Estimate('' (1) TH 36 - Oakgreen /Greeley Intersection $13,200,000 (2) Minnesota Approach $61,000,000 (3) River Bridge $293,200,000 (4) Wisconsin Approach $38,000,000 CONSTRUCTION COST SUBTOTAL $405,400,000 Right of Way $17,700,000 Mitigation $27,600,000 Contingency/Risk $35,800,000 Bonds and Insurance $25,500,000 Engineering and Management $90,000,000 Note (1) A Total Project Cost Estimate (TPCE) identifies not only the Previously incurred expenses (2) $24,400,000 construction costs for roadways and bridges, but also includes Right of TOTAL way, Mitigation, Contingency /Risk and Engineering. All of those costs (Potential Cost Range $571 - 676M) are inflated out to a mid point in the project's construction (2015) then previously incurred expenses added STATE SPLITS on. 4/1 Minnesota Potential Cost Range $315 - 371 M Note (2) includes: Right of way; Mitigation; Engineering 4 Wisconsin Potential Cost Range $256 - 305M U $/ M E T R 0 1 P R 0 J E C T$ J$ T t R 0 1 X ST. CROIX RIVER CROSSING PROJECT SUMMARY OF PREFERRED ALTERNATIVE MITIGATION ITEMS ---- IMPLEMENTATION STATUS -77i-.--p'- Mirig.tion I.p Pvckage (1) "'.'y b—,-- (2) `­ n I S1.1- (,S) I I —,-- I,- I� (3) -W�d I`Yinnk, MI inid- 1— 6- 8mfl- 15.4. 1.1 of SIXIM WnWnJ Appli-I. Zebra mussel E.M.' ...h.. p.— I used d.mi, Muxacl I.— BI-itts sw 1 , ,, 2 %-M�I—k "' ... y A f- planned fr2012,if - -d MMNR —T — -i,Wd Ennian hff lbimh— 'b_T WixD Tl I—A --b- .1-1 b---d­ $13".000 —T W—T FHWA MOU bl—. —T and Xvel —­— for &­. 1. FluHlands -- —ti.. by — -&In 1-1 �,,glb p�., —f. Klbb'.. W-NR, SL Cmix County Prior to mnewction agmcRncnlS draped in Wa— iind ST Croix 2010 C—T, —y BluHlavd --1 MnARYT, WiiiWT, IWA Rnngwnawctian C....6 --d E) loo, completed in "d —I T. T—I b.,Mi.g ..hidmg.— —I $-'o. bbiWT, WioiMT, 2007 --h- WWT, WioiMT, —A and SH Nimig —i- NP3, DNR, WaLibilk - 5300'000 _fiin, with S141`,N —T and NPS (find Publk (1—n—I iftnly, --1 ibidy and ..fl— ifigetia, by I—g. y Ag--iib MnDNR sl'�'" bfiil)R Dorm, --ii- bin MT and — C.—t.. ..—I - ...hip —ptdi- fl..p wd hn, inlnng grading fNe municipal barge n.ifity­pwy 53,000,000 11 IT, —A During wnewcfiav .d . N d—isi d N—g—n-60. (B--hnd.W net .,.7t of STH 35 Fniimated I.P�="tby6= MnAbT, WioiMT, —A �-d gpill—p--- plan sn.'mo Dinieq, --bo. tl.-T - NPS I,, lb— Sulme ls."3 pf A. MIS) PL��d _N=cm 5;.100000 WiDNUFSt Croix -River F.. ffi . to . . . . b.. dnnted in 2010 --T, Ww—, SL —x —.,,and lJW-Ri— F.Ib, ­.— P— 8—iing ­lmrl - Grtmepam p—h.. -I— ARerrzwM 100% - c , ­g. agrzemenl between TramilfmsibilityatWy IX)T ff.p,. �T (..Dy, oo' II —fi.. 2.mple,d oos -y — and bf,—p Iin,, Co—il W— q.liy .—d. f—hnig (MOU) �T 3o% - —"ploc W-)T — ftl — and St q.1iyp—g WQMAC -,Hi,hid —ix —in T— M-1— Reign d .111-1 d—g- --g —11 1-.- m d.ig,, pn=:d during 5-n.. IN --d MOA I,ni Ibrid.. hIh—iT ...hip, —iii— mdo n aof LM Whig, M T Ongoing SceYOn IN --d MA 100% —pl Id I. —blibih 5611--iffi Binlge ­q —i— M T, Wi F A 2009 Section 106 -- MA Rim. . . . . ini l00% ...ph,W in San10n I. ­diI WA - Perform condition ueersmmt Devn .—b-...d ..hi— ..—I M T 2009 W.. .—Nn I00°/6 completed in IN —,IM WA 1-.Wp Lin Brad cMam mnmlPW M 1, WaIM, FFSWA 2009 50 % -nipkh, - Sttfi011 IN --d MOA Dnib,' mmwcti^n End—(Acct. &.bl.ih -d—N- -1 fm en and maintenance 53.000000 —T, Wist-T, IWA esthbliIhd1 in 2009 "6.-. —.-- - Capital imp—u With I p—hn,hAiq.I. —lity —iz It - B.d, hIhWTIWA Aflm wneWNon —h IN —&d WA hers. cmmlPl.n 521000 M T, —, —A Nvirig .—fi.. and om 15--- N.- mdmaktim of f1,000,000 "i" onipld, Shoddy Mill d W.�— �T' b,Ihmm 1—hi'g Corp , of 1mg--, — 106 Amended MOA P—it SL Cron —.,nk -RmbmO a, dbv—I bin Ro.deide R—tnin R" (2005) s"co. M T. W6—. —A 100 % completed in Rvd.p ­nn pW lm —inh, . . and —bdinii. (5.'000 b4hIXiT Prime -hnniltnn, 2011 S— IN —&d MOA —hip d'it, WiIX)T linihig W—ima .11—c—mi Linn, ni—hi. h. &.Ww im.i­ ­W. —T, W6—, I4WA ! lon=� .1—in coneWnim —11 M T, WmIXIT, FHWA Iiiih - ¢e akin -Nit- -in S— WmXT ITWA 106 &d MOA W SM 351N and 6,ip ban m Wo—im L,'bidd 6 1.. wacoeb _T, Wise T, FHWA Mnsig mmwcga. Co.Uniclmnt Coinpleb and diinnb,ni, Win— study fWl-il L—i, Mtfi., f50,000 M T, WmIX)T, IW& and pnorbwmbuctim loo" "imp"W in Suction 106 Amended SHtrOe 2011-12 South Main Archamlogiml Diabbl ..b iliviiii.. — l III, -, fl wnxtni on voo'aN MnIDOT Prime —N. 5% c—la, in 2012 S-6 106 —& MOA N,--d .bifiz. .­W B.. -mb �T, WsIX)T, �A C.;;: —. --" -Avoid and mm- . . ff. h 6 =-d k amim M T. Wipe T . FHWA Dunn S— 106 --4.4 MOA IUi.d --d Includal inc sbrh.Nh &fhWTWiD0T,FHWA m6n. W—W. 21".. 1%Amended MOA Log —, B,I— Shoddy hbil —] W.b—ii, SL Croix —1—k-S—, S—% lo'% 1'1"" in Th— Fa—d, —.1 F.—d S20,000 I T' =7' 2o, 1. Amended MOA Lift Pnd, I -'�7— WT g---n -N. 136 --daMOA Rvebp 'dguid (—I-- C —`h) S—. IN Amended A Alf �1; F.dmg &I W84- h b. p-- hyffi. project h—gh N, —p—.9— (�& h—iT, WbU)T). 2 A,­ —,—ibk for isimpl—b.. of N. mitigation 0em. --b, dm il, p—dd in —i.. 15*1 of th. S-S, —hd.. oL Ag— nid M....d..(a) of U.d—,fin,' (4) —1 ---mb,d wfth ffii. i— an —1— bin wnvWCtian mob and not fix - mifigN.. b,h] for ffie P.1— AN.— ;(6 See Amrual Prv_1 S.­ R­,b, Lm dm.d, on implemmbtion Summary of Proceedings Washington County Board of Commissioners February 28, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Accounting and Finance Presentation of the Government Finance Officers Association Certificate of Achievement for Excellence in Finance Reporting for the 2010 Comprehensive Annual Financial Report representing the 26th consecutive year the county has received this award. Commissioner Reports — Comments — Questions - Commissioner Weik — reported she attended the county Finance Committee; the Mosquito Control meeting; open house for the Woodbury Drive County Road 19 expansion project; attended the Solid Waste Management Coordinating Board; suggested that an alternate be appointed in the event both county delegates could not attend; and noted the one year anniversary of Commissioner Dick Stafford's death; - Commissioner Lehrke — reported she attended the county Finance Committee; attended the Solid Waste Management Coordinating Board; attended the Resource Recovery Project Board; attended the Red Rock Corridor meeting; and visited the Newport transit site; - Commissioner Pulkrabek — reported he attended the county Finance Committee; will attend the Finance Committee today; and he attended the Resource Recovery Project Board meeting; - Commissioner Kriesel — reported he attended Complete Streets; he attended the Resource Recovery Project Board meeting; met with various cities within his district and the school district looking at shared services including health care and training; he met with the Bridge Coalition; and the U.S. House of Representatives will vote on whether to allow the exemption or not to the Scenic and Wild River Act; - Commissioner Hegberg — reported he attended the Finance Committee meeting; he attended the Housing and Redevelopment Authority Board meeting; he attended the Resource Recovery Project Board meeting; and he attended the Minnesota Counties Intergovernmental Trust. Community Services Approval of the following actions: - Contract with Workforce Resources in Menomonie, Wisconsin to provide employment and training services to eligible Andersen Windows dislocated workers; - Additional funding from the Department of Employment and Economic Development to support additional dislocated workers and veterans. General Administration Approval of the following actions: - February 7 and 14, 2012 Board meeting minutes; - Resolution No. 2012 -026, appointment of Washington County Deputy Administrator, Kevin J. Corbid, as the County Auditor - Treasurer; - Legislative update presented; - Board correspondence received and placed on file; - Workshop held to discuss county redistricting. Information Technology Approval on contract to purchase software licensing and maintenance of the Oracle JD Edwards EnterpriseOne software. Property Records and Taxpayer Services Approval of abatement request for 5564 North 152nd Street (Glamos Wire Building), Hugo, Minnesota. Public Health and Environment Approval to renew an agreement with the City of Scandia to provide operation and maintenance services to the 201 Collector Systems. Public Works Approval of the following actions: - Amendment #1 to contract with Kraus- Anderson Construction Company for additional services on the Lake Elmo Park Reserve winter recreation area project; and additional services on the St. Croix Bluffs Regional Park campground improvements project; - Contract changes to the 2010 bituminous overlay projects: County State Aid Highway (CSAH) 13; CSAH 20; and County Road 74; - Resolution No. 2012 -027, final payment on 2010 bituminous road overlays to Hardrives, Inc.; - Supplemental agreement 1 to CSAH 19 overlay project with Bituminous Roadways, Inc.; - Sign Minnesota Department of Health's acknowledgement letter permitting construction of the new well for the new Nordic Center in the Lake Elmo Park Reserve; - Resolution No. 2012 -028, to replace timber bridge #1353 in the City of Afton; - Sign the Department of Natural Resources for right of entry authorization to conduct watercraft inspections at water accesses owned by the county. Sheriffs Office Approval of the Communication System Subscriber agreement with the City of Hudson, Wisconsin, which will allow the Hudson Fire Department to use 800 MHz radios to facilitate communication when assisting in mutual aid situations. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners FYI February 21, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported she attended the county Finance Committee, the Public Health Emergency Preparedness Committee; the Policy Advisory Committee of the Gateway Corridor; the Counties Transit Improvement Board; the State of the State Address; and she is on a subcommittee of the Mosquito Control District to review the Executive Director's performance evaluation for 2011; - Commissioner Lehrke — reported she participated in a conference call with the National Association of Counties Membership Committee; she has signed up to be a Judge for the Association of Minnesota Counties (AMC) Extension Committee 4 -H awards; and she attended the AMC Board of Director's meeting; - Commissioner Pulkrabek — reported he will be attending the Finance Committee meeting and the Resource Recovery Project Board meeting this week; - Commissioner Kriesel — reported he will be attending Complete Streets all day and will not be attending the Mosquito Control or the Solid Waste Management Coordinating Board meetings; he attended an event at the Historic Courthouse hosted by the Sheriff's Department regarding Veterans Courts; he attended the Gateway Policy Advisory Committee meeting; and he attended the Governor's State of the State address; - Commissioner Hegberg — announced that Commissioner Weik has been asked to join the Southwest LRT Management Committee which conflicts with the Metro Emergency Services Board and Executive Committee; Commissioner Pulkrabek has agreed to serve on those committees; he attended the Metropolitan Area Agency on Aging; he attended the Counties Transit Improvement Board; he attended the Transportation Advisory Board; he attended the Community Action Program meeting; and he will be attending the Finance Committee, the Housing and Redevelopment Authority Board, the Resource Recovery Project Board, and the Minnesota Counties Intergovernmental Trust this week. Community Corrections Adoption of Resolution No. 2012 -024, grant agreement with the Office of Justice Programs, Minnesota Department of Public Safety for the Offender Recovery Program. General Administration Approval of the following actions: - Resolution No. 2012 -022, 2011 4`t' quarter donations, gifts, and bequests; - Revisions to Policy #1300, Washington County Data Practices Manual; - Land and Water Legacy Program Top 10 ,,Priority Conservation Areas; - Legislative update presented; - Board correspondence was received and placed on file. Property Records and Taxpayer Services Adoption of Resolution No. 2012 -025, recommending approval of the list of tax forfeited land to be sold at auction, setting the terms of sale and time and place of public auction. Public Works Approval of the following actions; - Resolution No. 2012 -023, transfer storm water pond parcel to the City of Woodbury; - Washington County Park Acquisition Plan; - Presentation of the MnPASS System in the metro region, current freeway corridors, and current projects. Sheriff's Office Agreement with the Minnesota Department of Public Safety, Office of Justice Programs, for the 2012 Narcotics and Gang Task Force grant in the amount of $85,000. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Forestry Program City of Stillwater Final Report 2011 From: Katharine D. Widin, Ph.D., Forestry Consultant 2/15/12 Plant Health Associates, Inc., Stillwater, MN 651- 338 -3651 Evaluation of Trees on Public Property and Citv Reauests for Inspections on Private Prone At the request of City Staff (Comm. Devel., Planning, Engineering/Public Works, Code Enforcement, or Parks), or residents, I visited public easements and other public sites within the City to evaluate the health of trees and make recommendations regarding their care. The trees examined included boulevard trees, park trees and trees elsewhere on lands owned by the City. Some risk/dead tree situations had to be referred to the city Code Enforcement Officer in order to have trees removed from private property. These risk tree inspections on private property were usually the result of a complaint to the city. Time includes meetings, site inspections, telephone discussions, emails, and memos /reports regarding these issues. (18.5 hrs.) Forestry Residential Contacts I returned telephone calls from City residents and made site visits to look at trees and shrubs and recommend management for tree planting, pruning, removal, and insect, disease and cultural problems. In 20111 returned 97 phone calls and made 54 site visits to residents (compared to 88 phone calls and 50 site visits in 2010). I tried to limit site visits to those which concerned insect, disease, cultural or structural problems which threatened the health of the tree, or where the problem had the potential to spread to other trees in the city. I also evaluated trees which might pose a risk to humans, buildings or outdoor structures. Some requests from residents were in regard to tree insects such as Jap. beetles, pine bark beetles, bronze birch borer, gypsy moth, pine sawflies, Promethea moth pupae, and emerald ash borer (EAB = 12% of tel. calls, most of which were followed up by a site visit). Residents also wanted to know about plant diseases such as oak wilt, Dutch elm disease, bur oak blight, apple scab, leaf rusts, Rhizosphaera needle cast, oak anthracnose, and black knot disease of cherry, cultural problems, iron chlorosis, winter injury, boulevard trees, tree protection, tree and shrub i.d., buckthorn management, drought stress, structural problems, lightning damage, storm damage, tree selection and planting, winter injury, vehicle damage, herbicide injury, rodent damage, squirrel feeding, stem girdling roots, tree decay /defects, nuisance trees (roots disturbing lawn, cottonwood "cotton ", branches growing through fence), risk trees, declining trees, eriophyid mites, tree pruning and removal and tree care. This is a very positive part of the program and a service valued by residents. (24.5 hrs.) + category: (risk tree complaints = 4.75 hrs.) Public Information /Outreach I wrote articles on natural resource management topics for three issues of the City Newsletter ( "Emerald Ash Borer ", "Japanese Beetles ", several articles on "Oak Wilt" and timing of oak pruning, and "Gypsy Moth ". I also prepared some fact sheets and other info. on insects and diseases for residents. (Costs for some of the outreach work was shared with the cities of Oak Park Heights, Mahtomedi and Lake Elmo). (3.0 hr.) Stillwater Final Report 2011— 2 Neighborhoods I did a review of native plants in an area of Nightingale Park adjoining a residential neighborhood. The residents and city did a joint project on removal of buckthorn and other invasive plants and wanted to leave any valuable native plants on site. At this site I also found an infestation of the invasive plant Japanese knotweed.(1.5 hr.) Site Review/Tree Protection - City Proiects I visited sites where the city, and neighbors adjoining park properties, had concerns about possible tree damage from construction projects. I also reviewed plans for a pedestrian walkway in downtown Stillwater (2.0 hrs.) Emerald Ash Borer (EAB) This insect was discovered in St. Paul in May 2009. Further infestations within a few miles of the original infestation in St. Paul were confirmed in Mpls., St. Paul and Shoreview in 2010 and 2011. This insect has not yet been confirmed in Stillwater or anywhere else in Washington County. I attended several EAB workshops for municipal forestry professionals, as well as MN Forest Pest First Detector training again in 2011. I worked on an update to the Emerald Ash Borer Management Plan and discussed with city staff several possible options for preparing for this pest. I answered questions from residents and made some site visits (12% of Forestry residential contacts) to look at insects found on ash and other tree species, and to look at ash which exhibited possible EAB symptoms. I also shaved bark from several dead or declining ash trees which had been removed on private property. All insects and sites checked were negative for EAB. Some time for EAB is covered under the residential contacts. (EAB training and management plan preparation costs were shared with the cities of Lake Elmo, Mahtomedi and Oak Park Hts.) (10 hrs.) Development Proiects I did site inspections and/or reviewed plans for several development projects in 2011: 1. proposed re- development of old UFE site on Greeley St., by ECFE, and 2. 820 Sycamore St. (re- development of wooded lot.). (4.0 hrs., pd. by each devel. project) Other Proiects I was contacted by the Stillwater Water Co. and inspected a slope near the intersection of Laurel and Owens Sts. Re: renovating plantings on slope to reduce maintenance. (1.0 hr.) Total Hours for 2011 = 65.25 hrs. (City) + 4.0 hrs ( Devel.) @ $50./hr. = 69.25 hrs. = $3,462.50 (Est. Hours for 2011: 70 hrs. @ $50. /hr = $3,500.00) A proposed work plan for 2012 was discussed with dept. heads 12/22/11. It was then provided to City Council and approved in January 2012. Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, February 28, 2012 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County receives certificate of achievement in financial reporting for 26th year The Washington County Board of Commissioners received a plaque from the Government Finance Officers Association of United States and Canada Feb. 28, recognizing the 26th consecutive Certificate of Achievement for Excellence in Financial Reporting the county has received, this one for the county's 2010 Comprehensive Annual Financial Report. The award is intended to recognize and encourage excellence in financial reporting by state and local governments. The county's consistent participation in the program demonstrates its commitment to quality financial management practices and open and clear communication with its citizens. The award has a direct impact when rating agencies assess the county's financial practices during the bond issuance process. The Government Finance Office Association's award goes to governmental units whose comprehensive annual financial reports achieve the highest standards in government accounting and financial reporting. Only 15 percent, or 13 of 87, of counties in Minnesota received this award for their 2010 Comprehensive Annual Financial Report and 16 percent, or 498 of 3,033, of counties nationally received this award. County Board receives information on redistricting plans The Washington County Board of Commissioners received its first look Feb. 28 at the parameters that will govern how the board will redraw commissioner districts in the coming months. Commissioner districts must be redrawn to reflect population changes as tracked in the 2010 census. The county will work with maps created by each city and township that show the election precincts that have been established to create new county commissioner districts to assure that the population in each district is equal. By April 20, the board must adopt a redistricting map of county commissioner districts, as well as a redistricting map of the county's soil and water conservation districts. The board must also determine which commissioner seats will have four -year terms and which seats will have two -year terms in the 2012 elections, as the board members must have staggered terms. The board will set aside time during its regular March 13 meeting to hear comments from the public regarding whether the board should be expanded from five to seven members. The board meets in the Board Room in the Government Center in Stillwater at 9 a.m. The county commissioner districts will be set following standards set out in state law. They include: • boundaries must be created using precinct lines; • districts must be made up of contiguous territory; • districts must be as regular and compact as practicable; • districts must be nearly as equal in population as possible, with no variation of more than 10 percent, unless it would create a precinct to be split; and • the majority of the least populous districts may not contain less than a majority of the population of the county. Page 1 of 4 The state plan that was released last week outlines Congressional districts in the state, which shows Washington County in three separate districts, 6, 4 and 2. It also shows new boundaries for state legislative seats, for both House and Senate. The calendar that the County Board will follow is: • March 13 — Board public hearing to consider redistricting principles, including number of commissioner districts. • March 20 — Board adoption of principles. • By March 27— Publish notice of April 17 meeting to adopt districts. • April 3 —Board Workshop to review city and township precincts. • April 3 - Board agenda item to allow public input. • April 10 — Board Workshop to review plan options. • April 17 — Board action to adopt districts and terms. The board will continue to work on the process during the next two months. Information on county redistricting efforts will be posted to the county website and the public will be offered numerous opportunities to provide comment as outlined by the calendar of meetings. Deputy administrator will serve as county auditor - treasurer With his recent appointment as Washington County deputy administrator, Kevin Corbid has also received the appointment of county auditor - treasurer by the Washington County Board of Commissioners Feb. 28. Special legislation was passed in 1997 that allowed the County Board to appoint a department head to carry out the statutory duties of the Office of County Auditor - Treasurer. In 1998, the county adopted an organizational structure under which the County Deputy Administrator has the overall responsibility for the statutory duties of the Office of Auditor - Treasurer. Most of the statutory tasks of the Auditor - Treasurer are carried out within the Departments of Administration, Property Records and Taxpayer Services and Accounting and Finance, which report to the deputy administrator. In 2001, the County Board appointed Molly F. O'Rourke as the Deputy County Administrator and the County Auditor - Treasurer. The County Board appointed O'Rourke county administrator Jan. 27. O'Rourke appointed Corbid as the county deputy administrator Feb. 9. Wisconsin Workforce Resource will help out with job search, training for former Andersen workers The Workforce Resource in Menomonie, Wis., similar to Minnesota's WorkForce Centers, will provide employment and training services to eligible Andersen Windows dislocated workers, after the Washington County Board of Commissioners approved a contract with the organization Feb. 28. The Workforce Center, which is required by state law, receives funding from state and federal sources to provide employment and training services to dislocated workers, adults, youth, and seniors. This year, the Washington County WorkForce Center applied for and was awarded $630,000 to serve an additional 150 laid -off workers from Andersen Windows. The Workforce Center will provide the majority of the services directly to about 100 people, and will contract with Workforce Resource in Wisconsin to more conveniently serve about 50 people residing in that community. Services will include training, career counseling, and job search services, at a budgeted cost of $95,000 for each of 2012 and 2013. The WorkForce Center has worked with the agency before. Workforce Resource will work with each person to create a customized plan for increasing skills and obtaining employment at a similar wage level. Page 2 of 4 WorkForce Center will receive additional funding for veterans, dislocated workers The Washington County WorkForce Center will receive $309,054 to provide services to veterans and dislocated workers who have been on a waiting list at the WorkForce Center. The Washington County Board of Commissioners agreed to accept the additional funding from the state and federal governments for the programs at its meeting Feb. 28. The WorkForce Center, which is required by state law, recently applied for and received funding to support two projects One is the Veterans Project, which was awarded $79,608 for Jan. 1, 2012, to March 31, 2013. This project will serve approximately 24 recently returned veterans by providing development of an individualized employment plan, career counseling services, and training or educational opportunities designed to increase occupational skills. The second project, the FastTRAC Project, was awarded $229,446 for Jan. 1, 2012, to June 30, 2013. The WorkForce Center currently has a waiting list of people who have been laid off and are eligible for dislocated worker services, but which exceed the WorkForce Center's current capacity and resources. This funding will allow the WorkForce Center to serve an additional 50 dislocated workers and provide them with services such as individual career counseling services, retraining, and support services (e.g., housing, child care, or other urgent expenses). This money will also allow the WorkForce Center to develop a FastTRAC training initiative in the manufacturing area for job seekers seeking employment in that field. County approved abatement of value of property that was destroyed by fire in Hugo The Washington County Board of Commissioners agreed to an abatement request Feb. 28 for a property in Hugo that was destroyed by fire in 2011. The county received a request for a local disaster abatement, or fire abatement, from the Glamos Family Limited Partnership, owners of the Glamos Wire Building, 5564 N. 152nd St. in Hugo. A fire occurred on the property April 16, 2011, and, according to the fire report, the building was completely destroyed. The owners have requested an abatement to reduce the value of the property to reflect the damage caused by the fire. Under state law, an owner whose property is destroyed by fire and is uninhabitable may request an abatement for the payable year in which the fire has occurred, and the following year. This request is to reduce the value of the destroyed building for the remaining eight months of 2011 after the fire. The abatement would result in a tax refund of $11,079. Property taxes in 2011 would have still been paid on the value of the land and the building value for the four months prior to the fire. The full cost of fire abatements is borne by the county. County will assist Scandia in operation, maintenance of sewer collector system Washington County will provide operation and maintenance service for Scandia's sewage collector system, after the County Board approved an agreement with the city Feb. 28. Washington County assisted local townships and cities in their application and construction of collection systems for septic tank effluents and jointly used soil treatment system. The systems were constructed using state and federal grant assistance and are known as "201" systems, derived from the federal law pertaining to sewer planning areas, completed in 1987. In 1987, the City of Scandia began contracting with Washington County, through the Department of Public Health and Environment, to provide operation and maintenance for the 201 collector systems in the city. The county will recover the costs associated with operation and maintenance by billing the communities for actual cost. The communities invoice the residents served by the 201 collector systems. Page 3 of 4 County has agreement to construct new well in Lake Elmo Park Reserve The Washington County Board of Commissioners agreed to a letter of understanding Feb. 28 with the state health department to construct a new well in the Lake Elmo Park Reserve. The county is building a Nordic Center, which will be a trailhead for the lighted cross - country ski trails in the park. The Minnesota Department of Health (MDH) has issued a letter giving conditional approval to the construction of the new well in the park. One of the conditions being imposed is acknowledgement by the county that the water quality of the new well is not guaranteed, even though it will draw water from the Franconia aquifer. Several nearby wells have been completed in the Franconia aquifer, and PFCs, or perfluorocarbons, a family of fluorine - containing chemicals with unique properties to make materials stain and stick resistant which have been found in east metro wells, have not been detected in most new wells. Only trace amounts have been found in two that are well below the health limit and likely the result of carry-over during well construction. The county has a similar MDH agreement from 2009 for the construction of the Lake Elmo Park Reserve primitive campground well, and in 2011 for the construction of the Lake Elmo Park Reserve modern campground well. Both wells provide quality water to park visitors. Afton bridge put on list for state bridge bonding funding The County State Aid Highway 21 timber bridge that spans Valley Creek in Afton is in line for replacement in 2012, after the Washington County Board of Commissioners requested including it on the state's list for state bridge bond funding Feb. 28. The timber bridge was constructed in 1936. The 23 -foot wide bridge spans 48 feet of creek. The bridge is considered deficient because it currently has weight restrictions and is narrow. An engineering analysis completed in 2011 confirmed that a complete replacement is the most cost - effective long -term solution. The bridge's replacement is scheduled for 2012 as a part of the county's adopted Capital Improvement Plan, with a cost estimate off $400,000. Agreement allows Sheriffs Office to communicate with City of Hudson The Washington County Sheriffs Office will have a communication agreement with the City of Hudson, Wis., after the Washington County Board of Commissioners approved the agreement Feb. 28. The Communication System Subscriber Agreement will allow the Hudson Fire Department to use 800 MHz radios to communicate with Washington County 800 MHz users and the Hudson Fire Department users when they are assisting each other in mutual aid situations. Page 4 of 4 Wa�Wngton CO&ty BOARD AGENDA FEBRUARY 28, 2012 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns ore any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fell out a comment card before the meeting begins and give it to the County Board secretary or the Counol Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Accounting and Finance — Harley Will, Director Government Finance Officers Association Certificate of Achievement for Excellence for the 2010 Comprehensive Annual Financial Report 5. 9:15 General Administration — Molly O'Rourke, County Administrator Legislative Update 6. 9:25 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:50 Adjourn 9. 10:00 Board Workshop with the Office of Administration to 10:45 County Redistricting 11:00 Finance Committee Meeting MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR Assistive listening devices ere available for use in the County board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 28, 2012 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the February 7 and 14, 2012 Board meeting minutes. B. Approval of resolution appointing the Deputy Administrator, Kevin J. Corbid, as County Auditor - Treasurer. Community Services C. Approval of contract with Workforce Resources in Menomonie, Wisconsin to provide employment and training services to eligible Andersen Windows dislocated workers. D. Approval for additional funding from the Department of Employment and Economic Development to support additional dislocated workers and veterans. Information Technology E. Approval to enter into a contract to purchase software licensing and maintenance of the Oracle JD Edwards EnterpriseOne (JDE E 1) software. Property Records and F. Approval of abatement request for 5564 North 152a Street (Glamos Wire Taxpayer Services Building), Hugo, Minnesota. Public Health and Environment G. Approval to renew an agreement with the City of Scandia to provide operation and maintenance services to the 201 Collector Systems. Public Works H. Approval of Amendment #1 to contract with Kraus- Anderson Construction Company, for additional services on the Lake Elmo Park Reserve Winter Recreation Area Project in the amount of $53,405; and approval of Amendment #1 to contract with Kraus- Anderson Construction Company for additional services on the St. Croix Bluffs Regional Park Campground Improvements Project in the amount of $67,630. I. Approval of the following contract changes to the 2010 bituminous overlay projects under contract 5822: Work Orders (WO) 1 -2 to the County State Aid Highway (CSAH) 13 overlay project in the amounts of $4,950 and - $6,555.42 respectively; WO 3 to the CSAH 20 overlay project in the amount of $10,935.65; WO 2 to the County Road 74 project in the amount of - $1,392.98; and approval of resolution authorizing final payment in the amount of $157,743.12 to Hardrives, Inc. for the 2010 overlays. Approval of supplemental agreement 1 to the County State Aid Highway 19 overlay project with Bituminous Roadways, Inc. Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Public Works K. Approval for the County Board Chair and County Administrator to sign on behalf of the county the Minnesota Department of Health's acknowledgement letter, which will permit construction of the new well for the new Nordic Center in the Lake Elmo Park Reserve. L. Approval of resolution to replace Bridge #1353 in the City of Afton when state bridge bond funding is made available in the amount of $400,000. M. Approval for the County Board Chair and County Administrator to sign on behalf of the Board, the Department of Natural Resource's form for Right of Entry authorization to conduce watercraft inspections at water accesses owned by the county. Sheriff's Office N. Approval of the Communication System Subscribed agreement with the City of Hudson, Wisconsin, which will allow the Hudson Fire Department to use 800 MHz radios to facilitate communication when assisting in mutual aid situations. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room tUUAL WFLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER MEETING NOTICES 6:30 PM - Library Board - 8595 Central Park Place - Woodbury 7:00 PM - Planning Advisory Commission -- Washington County Government Center 10:00 AM - MN High Speed Rail -- 454 West 5th St - Red Wing March 3 -7 - National Association of Counties Legislative Conference, Washington D.C. March 4 - 7 - Association of Governmental Risk Pools Conference - Phoenix, AZ 10:00 AM - MN Inter -City Passenger Rail -- State Office Building Board Meeting Cancelled 9:30 AM - Plat Commission -- Washington County Government Center 10:30 AM - Metropolitan Emergency Services Board - Executive Committee -- 2099 University Avenue West, St. Paul 9:00 AM - Minnesota Counties Intergovernmental Trust -- 100 Empire Drive, St. Paul Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information Admin Commissioners Calendar 1 2/21/2012 11:54 AM Wa�Wngton �coa� BOARD AGENDA FEBRUARY 21, 2012 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must ill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The Countv Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Property Records and Taxpayer Services — Kevin Corbid, Deputy Administrator Resolution Setting Public Auction of Tax Forfeited Land 5. 9:20 Public Works — Don Theisen Receive Information on the Proposed Minnesota Department of Transportation MnPASS System 6. 9:40 General Administration — Molly O'Rourke, County Administrator Legislative Update 7. 9:50 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information or raise questions to the star. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:15 Adjourn MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR Assistive listening devices are available for use in the county Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 21, 2012 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of resolution accepting 2011 donations and gifts from public and private sources that have not previously been reported and approved by the County Board. B. Approval of revisions to Policy #1300, Washington County Data Practices Manual. C. Approval to adopt the Land and Water Legacy Program Top 10 Priority Conservation Areas report. Community Corrections D. Approval of resolution authorizing the Community Corrections Director to accept grant dollars in the amount of $90,103 to fund a probation officer position in the Offender Recovery Program. Public Works E. Approval of resolution transferring a storm water pond parcel to the City of Woodbury. F. Approval of the Washington County Park Acquisition Plan. Sheriffs Office G. Approval to enter into a grant agreement with the Minnesota Department of Public Safety, Office of Justice Programs, for the 2012 Narcotics and Gang Task Force Grant in the amount of $85,000. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER MEETING NOTICES Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information NO BOARD MEETING ON MARCH 6, 2012 ,y rt" P. F'§ 5:. t z^ W' '� ,• a S K . - I fi. 1' `*" g j" ➢* S� r a 4� 't ,%^ r ys e*r �.� s ✓� � ,,,� , v�;� .:� �" #`"�,'s',``a Y ,.aw�av?'��x � �� � °f x°S.�c` c.•c.`„"`�� � . ; S;. � "_ , .s..... :r �a; �: �a,+ � � ��`k� �?'xru.,� its ra;� �.>, tNZ ': 1 PM - Housing and Redevelopment Authority Board— 1584 Hadley Ave N - Oakdale 10:30 AM - Finance Committee Meeting 9:00 AM - Metro Mosquito Control Commission -- 2099 University Avenue West, St. Paul 10:30 AM - Solid Waste Management Coordinating Board -- 2099 University Avenue West, St. Paul 9:00 AM - Resource Recovery Project Board -- Ramsey County Environmental Health Offices, 2785 White Bear Avenue, Maplewood 9:30 AM - Transportation Day at the Capitol -- Kelly Inn, St. Paul 4:00 PM - Red Rock Corridor Commission -- Cottage Grove City Hall, 7516 80th St. S., Cottage Grove Admin Commissioners Calendar 1 2/13/2012 9:04 AM Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, February 21, 2012 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Tax - forfeited parcels will be sold at auction March 21 Tax - forfeited parcels in Cottage Grove and Woodbury will be sold at auction March 21, after the Washington County Board of Commissioners approved the sale Feb. 21. Minnesota state law provides for the classification, appraisal, and sale of land becoming the property of the State of Minnesota for nonpayment of property taxes. The land for auction was forfeited to the state for nonpayment of property taxes in 2010 and 2011. All parcels included in the list for public auction were released by the city in which they are located for public sale. The county will conduct a public auction at 1 p.m. March 21 in Conference Room LL 14 in the Washington County Government Center in Stillwater. The auction will include 28 platted lots in the Highland Knoll subdivision of the City of Woodbury offered as a single group. The minimum bid on the 28 lots will start at $1.568 million. The auction will also include two lots in the City of Cottage Grove, offered as a single group with a minimum bid of $30,000. The county board's Finance Committee recommended the minimum sale prices. Board sees MnDOT plans for Interstate 35E Brad Larsen, a representative from the Minnesota Department of Transportation (MnDOT), provided an overview of the department's plans to implement MnPASS lanes on Interstate 35E to the Washington County Board of Commissioners Feb. 21. The MnPASS system provides express lanes that are free for buses, carpools and motorcycles; people who drive alone can use the lanes by paying an electronic fee. The purpose of the lanes is to provide commuters more predictable travel times along freeways. Currently, MnPASS lanes are available on the Interstate 394 corridor, and along a portion of Interstate 35W in the southern metropolitan area. Plans are underway to add MnPASS lanes on Interstate 35E between County Road 96 and Little Canada Road. The plans are part of redoing the pavement on I -35E, adding park - and -ride lots, and replacing bridges over the freeway. The projects are scheduled between 2012 and 2015. Adding the MnPASS lane is expected to cost $80 million, and will require legislative approval. The County Board may consider a resolution supporting the project, but is awaiting discussion with local legislators to gain more information. Page 9 of 3 County Board sets priorities for Land and Water Legacy projects The Washington County Board of Commissioners set priorities Feb. 21 for the continuing implementation of the county's Land and Water Legacy Program (LWLP), naming the top 10 projects that the county considers a priority for land and water preservation. The LWLP Top 10 Priority Conservation Areas report presented to the board describes the 10 areas in the county that best meet the criteria of the program and the areas where the county's resources should be focused. The LWLP is funded by a voter - approved $20 million bond referendum to be used to purchase interests in lands to improve water quality of rivers, lakes and streams; protect drinking water resources; purchase parkland; preserve wetlands and woodlands; and protect land along water bodies from development. The priority list includes: • German Lake, with 376 acres over 38 parcels; • Big Marine Lake North, with 918 acres over 159 parcels; • Rice Lake Wetlands/Hardwood Swamps, with 2,110 acres over 242 parcels; • Keystone Woods, with 387 acres over 21 parcels; • Carnelian Creek Corridor, with 2,690 acres over 206 parcels; • Silver -Twin Lakes Corridor, with 470 acres over 75 parcels; • Brown's Creek Central, with 307 acres over 39 parcels; • Valley Creek Corridor, with 1,024 acres over 104 parcels; • Mississippi Bend, with 1,078 over 177 acres; and • St. Croix Blufflands, with 719 acres over 186 parcels. The proposed priority areas were reviewed by all water management organizations and members of a multi- agency planning work group. Approximately 10,000 acres, or 3.7 percent of the county's total land area, are within the 10 areas. The report with more details is at www.co.washington.mn.us /lwlp County will pay for probation officer with grant money A probation officer will continue work in the Washington County Offender Recovery Program after the Washington County Board of Commissioners accepted a grant Feb. 21 to pay for the position in 2012. The county Community Corrections Department received a grant from the Office of Justice Program, Minnesota Department of Public Safety, to implement the Offender Recovery Program in 2009. The funds were available over a two -year period, ending Dec. 31, 2011, and were part of the American Recovery and Reinvestment Act (ARRA). Additional grant funds became available for calendar year 2012, and a grant application was submitted for $90,103 to cover the cost of the probation officer through Dec. 31, 2012. Initial results from the Offender Recovery Program have been positive in terms of the percentage of offenders completing chemical dependency treatment, having clean drug tests, and remaining crime free. County will receive funds for gang task force Washington County will receive a grant for the Sheriffs Office Criminal Narcotics and Gang Task Force, after the Washington County Board of Commissioners agreed to accept the grant Feb. 21. The $85,000 grant from the Minnesota Department of Public Safety, Commissioner of Public Safety, will be used to reimburse the Sheriffs Office for personnel expenses for the Sheriffs Office Narcotics Division this year. Page 2 of 3 County accepts donations received during 2011 The Washington County Board of Commissioners accepted gifts given to the county during 2011 at its meeting Feb. 21. The gifts are from people around the county. The donations include cash memorials for tree donations, donations to help support the Veteran's Service Office veterans' emergency fund, contributions to support WorkForce Center events for job seekers and small businesses, and $350 to purchase library materials. Participants in the Victorian Christmas at the Courthouse, which is a fundraiser for ongoing restoration work at the Historic Courthouse in Stillwater, contributed in- kind donations that were used as gifts for a volunteer recognition event at the Historic Courthouse. Page 3 of 3 Summary of Proceedings Washington County Board of Commissioners February 14, 2412 Present were Commissioners Dennis C. Hegberg, District l; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District S. Absent none. Board Chair Hegberg presided. Accounting and Finance Approval of the following actions: - Both Moody's Investor Services and Standard and Poor's Rating Services affirmed the county's AAA rating; - Resolution No. 2012 -021, awarding the sale of General Obligation Capital Improvement Plan Refunding Bonds, Series 2012A; fixing their form and specifications; directing their execution and delivery; and providing for their payment. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she spoke to the Woodbury Citizens Academy on the topic of government; she met with the Woodbury City Administrator and Mayor to discuss mutual projects; attended the Gateway Corridor Commission; attended the Futures at the Association of Minnesota Counties Leadership Development Committee; and she spoke at the Stonecrest Senior Living in Woodbury and gave an overview of her duties with the county; - Commissioner Lehrke — reported she met with Don Pereira to discuss his reappointment to the South Washington Watershed District Board of Managers; attended the Inter -City Passenger Rail Forum via teleconference; and she attended the Minnesota Extension Committee; - Commissioner Pulkrabek — reported he attended the Minnesota Extension Committee; - Commissioner Kriesel — reported he attended the Republican Caucus in Stillwater; attended the Minnesota Inter - County Association meeting; met with Oak Park Heights and the Minnesota Department of Transportation to discuss the cost of relocation of utilities; and he and Commissioner Weik met with Congresswoman Bachmann to discuss the St. Croix River Crossing, transit, and Veterans issues; - Commissioner Hegeberg — reported he attended the caucus in Forest Lake; attended the Community Action Program meeting; attended the Minnesota Inter- County Association meeting; attended the Minnesota Intergovernmental Trust meeting; attended the Minnesota Association of Governments Investing for Counties; he met with Bill Hargis and the Metropolitan Council Transportation Advisory Board staff person; and he announced that there would not be a County Board meeting on March 6 because he will be attending the Association of Governmental Risk Pools Conference and Commissioners Lehrke and Weik will be attending the National Association of Counties Legislative Conference in Washington D.C. Community Services Approval of the following actions: - Addendum to the Workforce Investment Act Master Grant agreement with the Minnesota Department of Employment and Economic Development to add dislocated worker services for individuals recently laid off from Andersen Windows; - Presentation of the 2012 Child Protection Citizen Review Panel Annual Report. General Administration Approval of the following actions: - Legislative update; - Courts are expected to submit their proposal for redistricting on February 21 and the County Board will be having a workshop on February 28 to overview the changes that will impact Washington County; Kevin Corbid has been appointed Deputy Administrator; a resolution will be coming to the Board appointing Mr. Corbid as Auditor - Treasurer; Board correspondence was received and placed on file. Library Adoption of Resolution No. 2012 -020, transfer of county property to City of Newport for Library Service. Property Records and Taxpaver Services Approval of contract with Expedite! Direct Mail and Fulfillment for printing and mailing of the 2012 and 2013 property tax related documents. RRe Tonal Railroad Authority The Regional Railroad Authority met in Executive Session with the Department of Public Works to review a purchase appraisal of abandoned railroad corridor between 145th Street to 140`h Street within the City of Hugo. Sheriffs Office Approval of the following actions: - Use fund balance of $35,800 from Forfeiture Fund 118 to pay annual operating expenses and equipment purchases; - Communications System Subscriber Agreement with Polk County, Wisconsin for the use of an 800 MHz radio consolette to facilitate communication between Washington County 800 MHz users and emergency response users in Polk County, Wisconsin. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners February 7, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Pulkrabek — announced precinct caucuses will be held this evening at 7:00 p.m. - Commissioner Kriesel — reported he attended the Solid Waste Management Coordinating Board; the Disabled Veterans Rest Camp Board; the St. Croix River Crossing Coalition; the County Attorney's Veterans Court press conference; and Stillwater City Council meeting where former County Administrator Jim Schug was recognized; - Commissioner Weik — reported she attended the county Finance Committee; she was a keynote speaker at a Gateway presentation by the St. Paul Chamber; attended the Metropolitan Energy Policy Coalition; attended the Metropolitan Emergency Services Board Executive Committee; attended the Housing and Redevelopment Authority appreciation breakfast; attended the County Attorney's Veterans Court press conference; attended the launch of the Washington County Library Partners who hope to raise funds to enhance library programs, and resources; and she had discussions with the County Administrator about a State House proposal for object code reporting which would require cities and counties to report additional budget information; - Commissioner Lehrke — reported she attended the Solid Waste Management Coordinating Board; she toured the Frazier Recovery Home in Cottage Grove; attended the Metropolitan Library Services Agency; attended the Association of Minnesota Counties Leadership Conference; attended the County Attorney's Veterans Court press conference; attended the Grant Evaluation and Ranking System Committee; she had communications with a school board member from School District 833 to discuss a possible collaboration between the school and county that would allow students to access computers for homework; and she talked with the Library Board Chair about the library; - Commissioner Hegberg — reported he attended the Housing and Redevelopment Authority appreciation breakfast; attended the Community Action Program Executive Board meeting; attended the County Attorney's Veterans Court press conference; and attended the Minnesota Chamber luncheon and listened to how they thought business could be expanded. Community Services Approval of the following actions: - Amendment #1 to contract with Regions Hospital to extend the term of the contract for mental health crisis services; - 2012 -2014 contract with East Suburban Resources to provide contracted staff to serve customers on the Minnesota Family Investment Program in seeking employment; - 2012 Community Development Block Grant funding agreement with the Washington County Housing and Redevelopment Authority for the John Jergens Estates, Senior Apartment rehabilitation in accordance with the 2011 Annual Action Plan. General Administration Approval of the following actions: - January 11, 17, and 24, 2412 Board Meeting minutes; - Contract amendment #3 with the State of Minnesota Tenth Judicial District to provide a means of state reimbursement for direct payments made by the county; - Legislative update; - 2012 award of excellence in the adaptive reuse project from the Minneapolis /St. Paul Chamber of the International Facility Management Association for the renovation of the Government Center in Stillwater; - Interviews held with rating agencies, Standard & Poor's and Moody's; - A Safety and Security Task Force to be established to review current security practices both within the county buildings and for employees who go out into the community; - Board correspondence received and placed on file. Housing and Redevelopment Authority Approval of the following actions: - Public hearing held to consider a request by the Housing and Redevelopment Authority to allow it to pledge the general obligation of Washington County as security for the issuance of two series bonds: creation of 2012A and the creation of 2010B; - Resolution No. 2012 -019, Resolution Approving the Pledge of the General Obligation of Washington County to Washington County Housing and Redevelopment Authority Governmental Housing Revenue Bonds (Washington County General Obligation — Pooled Refunding Project) Series 2012A to be Issued in an Aggregate Principal Amount Not to Exceed $13,500,000 and Taxable Qualified Energy Conservation Revenue Bonds (Direct Payment — Washington County General Obligation), Series 2012E to be Issued in an Aggregate Principal Amount Not to Exceed $2,375,000 Propertv Records and Taxpayer Services Approval of Assessment Year 2011 Payable 2012 assessment classification and valuation change list. Public Health and Environment Approval to appoint Jacy Clarke, Woodbury, to the Minnesota Extension Committee to a first term expiring December 31, 2014. Public Works Approval of the following actions: - Amendment #4 to contract with Kraus- Anderson Construction Company for additional printing, testing and inspections, and building permit and plan review costs on the Campus 2025 Project in the amount of $259,565.18; - Contract with Swanson & Youngdale, Inc. to perform crack sealing and epoxy flooring at the Environmental Center not to exceed $59,985; - Change Order #2 to contract with Doody Mechanical, Inc. as part of the St. Croix Bluffs Regional Park Campground Improvements project, in the amount of $104,785; - Change Order #2 to contract with Parkos Construction Company as part of the St. Croix Bluffs Regional Park Campground Improvements project in the amount of $33,691.56. Sheriff's Office Approval of the following actions: - 2011 Urban Area Security Initiative grant agreement with the Minnesota Public Safety, Homeland Security and Emergency Management; - Resolution No. 2012 -017, City of Bayport, Minnesota Joint Powers Agreement, to purchase fuel from the Washington County Sheriffs Office; - Two Joint Powers Agreements for the purpose of providing a Mass Emergency Notification System known as Code RED to the following cities: May Township and City of Landfall; - Resolution No. 2012 -018, City of Oak Park Heights, Minnesota Joint Powers Agreement purchase of fuel from the Washington County Sheriff's Office. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62"d Street N., Stillwater, Minnesota.