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2012-01-31 CC Packet
t-lfi I Water TTI► VIRTM►LIICC Mf ■.T►CE181R REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street January 31, 2012 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7 :00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Browns Creek Trail & 3`d Street project Washington County 2. Lake Management Update STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of January 17, 2012 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation: Jim Schug Day — Wednesday, February 1, 2012 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) - 13. Resolution 2012 -21, directing payment of bills (available Tuesday) 14. Possible approval of temporary liquor license — February 12, 2012 — Stillwater KC Hall, Inc. 15. Resolution 2012 -22, approving Cooperative Purchasing Agreement with the State of Minnesota (Administration) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. DEM/2011 -55. This is the date and time for a public hearing to consider an appeal of the Heritage Preservation Commissions decision to deny a request for the demolition of a single family residence located at 2007 Schulenburg Alley in the RB, Two Family Residential District. Nathan and Sara Jespersen, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 20, 2012. UNFINISHED BUSINESS 17. Discussion on City Hall chiller Updated Information NEW BUSINESS 18. Possible approval of 2012 Street Improvement feasibility report and calling for hearing (Resolution - Roll Call) 19. Possible approval of first reading of an ordinance amending Chapter 43, Liquor (151 reading - Roll Call) 20. Possible approval to retain a Community Development Summer Intern 21. Update on RFP for fireworks (available Tuesday) 22. Possible approval of Chris Lauer appointment to P/annina Commission (Resolution - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS 23. LMC Workshop Lessons Learned COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT "All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. IM11 M Brown's Creek Trail Update Stillwater City Council Workshop January 31, 2012 Washington County Public Works Department Minnesota Department of Natural Resources Trail History and Info Identified as important trail corridor in County's Lake Links Master Plan (2000). Designated by Legislature as Brown's Creek segment of Willard Munger State Trail (2007). County pledges up to $1 million of LWL for trail purchase (August 2007). DNR acquired option to purchase (Summer 2010). County Board approves agreement with DNR committing $1 million of LWL to trail acquisition. DNR plans to close on the purchase early in 2012. Nk,&4nnljvn. �C:t�unty Presentation Topics • Brown's Creek Trail Crossing at Manning Avenue • Brown's Creek Trail Implementation wa"t ton natty Brown's Creek Trail Crossing at Manning Avenue • Why is this needed • Bridge vs. Tunnel • Estimated Cost • Schedule WWlingunt County Brown's Creek Trail Crossing Purpose and Need • Safety — Today's railroad crossing is at -grade High traffic volumes on Manning Avenue High speed • No at -grade crosswalk will be marked — Grade Separation • Volume of users • Regional Trail Type of use - wide range of users Washington County 1 Brown's Creek Trail Crossing Purpose and Need • Build for the Future — Promote / anticipate usage to increase — Connections to Gateway Trail System — Alternative Transportation Option XVashimpt) �C.ounty Brown's Creek Trail Crossing Proposed Options • Tunnel or Bridge? — Both options provide: Safety for crossing — away from traffic Improved connections / continuity of trail system ADA Compliance Build for Future 1��:�strinf;fm {.out�kv Brown's Creek Trail Crossing Purpose and Need • ADA Requirements — Grade Separation allows crossing without conflicts with vehicles • Continuity of Trail Plan - Removal of barrier to continuous travel • Master Plan for Brown's Creek Trail — Grade separation is part of plan Wd n,, ton .--.E 7LLnty Brown's Creek Trail Crossing Proposed Options • Project Purpose and Need — Grade Separation is recommended • Grade Separation — Two Options Tunnel Bridge WastLinhtoti -= CouMy Brown's Creek Trail Crossing Proposed Options • Tunnel Bridge — Water Management — No Water Management — Difficult to — Can accommodate accommodate future future work on Manning trail on Manning Ave Ave — Maintenance — Aesthetic Options — Graffiti — Visible / Open / Air — Invisible to Road Users — Maintenance — Fear of long tunnel • Personal safety • Claustrophobia — Retaining walls are Washinglon likely needed = CLvunty 2 Brown's Creek Trail Crossing Proposed Options • Tunnel or Bridge? — Bridge is the recommended alternative — No water management — Accommodates future trail on Manning Avenue — Accommodates future widening of roadway — Does not require retaining walls on Manning Avenue or McKusick Road ounty Brown's Creek Trail Crossing Public Involvement • Work with - Residents - City Council - City Staff —Trail Users — Other Stakeholders � %a�Ftiaei.�,m �CoacrtY• Brown's Creek Trail Crossing Proposed Options • Several examples of bridges in area — Century Avenue and TH 36 — TH 96 and Gateway Trail — Broadway Avenue and Hardwood Creek Trail — 11th Avenue and Hardwood Creek Trail (under construction) Washin,4on �—=Goiurtg Brown's Creek Trail Crossing • Funding Summary — Current Project Estimate • $1.5 million — Seeking state bonds during this legislative session Wishiin,,ton ^�G�unty 3 Brown's Creek Trail Crossing Project Schedule • Spring 2012 — Begin design • Summer 2013 — Begin construction • Fall 2013 — Complete construction YYil$ Yn}7,Y47n Brown's Creek Trail Implementation • Mn /DNR Update • First Steps • Project Schedule Questions? �dStYlnyn„Y�7[7 �C�7unty County M IF • County Road 23 Improvement/Rehabilitation Project Stillwater City Council Update January 31, 2012 Project Purpose • Improve the deteriorated pavement conditions • Improve accessibility /walkability • Improve drainage deficiencies This is a County Route... - Accommodates truck and commuter traffic iV h 2012 Construction • Third Street from Orleans Street to approximately 400 feet north of Willard Street • 44' wide pavement section to 40' wide pavement section — Boulevard on east side for snow storage • 4' wide sidewalk on east side to 5 wide — Americans with Disabilities Act Standards • Bump -outs at Marsh, Churchill and Willard • Chestnut Street from Third Street to Main Street — Mill & Overlay Wa4iygwn �_*-CoCinty Topics • Project Purpose • Construction Phases • 2012 Construction • Cost Participation • Public Involvement • Project Schedule January 26, 2012 mnty Bump -out at Churchill NVa, fingum nt}' 1 M Cost Participation • Contributing Items Item Total Cost 50% Share 4° Concrete Walk $36,000 $18,000 Concrete Curb & Gutter $29,000 $14,500 Mobilization, Traffic Control and Erosion Control Measures will be computed as a percentage of the total contract. Total City Participation is expected to be no more than $50.000 for this first phase. Project Schedule • Phase 1 Construction 2012 • Phase 2 Construction 2013 • Phase 3 Construction 2014 • Phase 4 Construction 2015 • 2012 Construction — Advertise April 2012 — Let and Award May 2012 • Open House — Construction Early June 2012 w. Wa"kh- January 26, 2012 Public Involvement Project Open House • 2012 Construction Open House — Prior to Construction • Project Website — County Road 23 Rehabilitation Phases — Current Project and Construction Updates — Contact Information • Twitter Feed — Real -time Construction Updates Thank youl Questions? Jacob Gave, P. E. Design Engineer (651)430 -4316 iacob aaveCcDco.washington.mn.us N d 144 0*91 w ,.,cc 4F4NV d331AS L v 331S 0 'A 3 0 1 S'Z I z 0 0 . z !lj II! a] 7j ii 1 — co Lf) m 4- N- O'Uis—lDe J -PT PATH cT -t- T -LS I �IH3Hnsw NSt T" A� 'D m 2.5 ft 34.9 ft j z cl STEERING LOCK ANGLE = 37.6 deq- z ii ACHIEVED STEERING ANGLE, 21.3 fit 90 deg. SWEEP ANGLE: 33.5 Oeg. ol 12.0 ft 18.0 ftl Hi yd ld3MS 30ISNI <3E HlYd ld �"Stg" > L/) c i (D 0o') d 144 0*91 w ,.,cc 4F4NV d331AS L v 331S 0 'A 3 0 1 S'Z I z 0 0 . z !lj II! a] 7j ii 1 — co Lf) m 4- N- O'Uis—lDe J -PT PATH cT -t- T -LS I �IH3Hnsw NSt T" A� 'D m 2.5 ft 34.9 ft j z cl STEERING LOCK ANGLE = 37.6 deq- z ii ACHIEVED STEERING ANGLE, 21.3 fit 90 deg. SWEEP ANGLE: 33.5 Oeg. ol 12.0 ft 18.0 ftl ro A ,.�, .j.•!' i� F ' Nnlnneverla• � �� ,�.� � � b '{`. rj i � e == 2014 +nvO 40 `"r, � " , �,• � � '.� -rte " �. uy �.' — � `'R+� • 5 ��` r 549+ -'!` � _ , f •��A;�. £ps ,, ,� =. �!, 4 ! �^� 1+,.�ue1.�=t,, �„' , � - _gyp _ t .:�v �. R __. �� � - • ej � . '9►� '�� i �' � i �' —t. r � l �A � i - S 20 _ {ft r v f Cye ;®r 0 3 ra vo� CSAH 23 LONG LIFE REHABILITATION PROJECT 2012 vo� CSAH 23 LONG LIFE REHABILITATION PROJECT LMC Experienced Elected Officials Workshop Jan. 27 -28, 2012 LESSONS LEARNED THREE MAIN TAKE- AWAYS: 1. In comparison to most cities, Stillwater is doing quite well: • Our biggest problem is planning adequately for growth • Infrastructure is relatively sound (except for Lift Bridge) • Not facing re- development issues • Budget planning has been ahead of diminishing LGA funding • Staff turnover has not become a problem yet • We are not fighting for survival (some MN cities may go broke by 2015) 2. The US is at another crossroad similar to 1775 and 1860: • How we will be governed will undergo fundamental change • National and State governments are broken beyond repair • School boards, city councils and county commissioners will assume more responsibility in local governance • de Tocqueville (1831) — "Local democracy in America is based upon people interacting, discussing things openly and candidly, trusting each other and working together." • We are ahead of that curve in Washington County /Stillwater 3. Our council does a reasonably good job, but could be better. We need to: • Understand and explain the times in which we serve • Set forth a vision of where we need to go • Develop a strategy of how to get there • Then, execute the strategy APPROVAL OF MINUTES 11. Possible approval of January 17, 2012 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation: Jim Schug Day —Wednesday, February 1, 2012 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not apart of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) — 13. Resolution 2012 -21, directing payment of bills (available Tuesday) 14. Possible approval of temporary liquor license — February 12, 2012 Stillwater KC Hall, Inc. 15. Resolution 2012 -22, approving Cooperative Purchasing Agreement with the State of Minnesota (Administration) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. DEM/2011 -55. This is the date and time for a public hearing to consider an appeal of the Heritage Preservation Commissions decision to deny a request for the demolition of a single family residence located at 2007 Schulenburg Alley in the RB, Two Family Residential District. Nathan and Sara Jespersen, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 20, 2012. UNFINISHED BUSINESS 17. Discussion on City Hall chiller Updated Information 10E E18TNf LACE Ef ■IEEELETA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street January 31 2012 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Browns Creek Trail & 3`d Street project — Washington County 2. Lake Management Update STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of January 17, 2012 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation: Jim Schug Day —Wednesday, February 1, 2012 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not apart of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) — 13. Resolution 2012 -21, directing payment of bills (available Tuesday) 14. Possible approval of temporary liquor license — February 12, 2012 Stillwater KC Hall, Inc. 15. Resolution 2012 -22, approving Cooperative Purchasing Agreement with the State of Minnesota (Administration) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. DEM/2011 -55. This is the date and time for a public hearing to consider an appeal of the Heritage Preservation Commissions decision to deny a request for the demolition of a single family residence located at 2007 Schulenburg Alley in the RB, Two Family Residential District. Nathan and Sara Jespersen, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 20, 2012. UNFINISHED BUSINESS 17. Discussion on City Hall chiller Updated Information NEW BUSINESS 18. Possible approval of 2012 Street Improvement feasibility report and calling for hearing (Resolution — Roll Call) 19. Possible approval of first reading of an ordinance amending Chapter 43, Liquor (1" reading — Roll Call) 20. Possible approval to retain a Community Development Summer Intern 21. Update on RFP for fireworks (available Tuesday) 22. Possible approval of Chris Lauer appointment to Planning Commission (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT "All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION 2012 -021 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $267,868.74 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 31 st day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -21 3M Protective Overlay, Sign Dating 504.30 Account Temps Professional Service thru 1/06/2012 704.00 Action Rental, Inc. Asphalt 158.18 Aggregate & Ready Mix of MN Seminar & Conference Fees 300.00 American Test Center Ladder Testing 1,195.00 Ancom Technical Center Equipment Repair Charges 105.00 Animal Humane Society 4th Qtr Shelter Fees 937.93 Aramark Uniform Services, Inc Uniforms, Mats, Supplies 817.57 Aspen Mills Uniforms 110.57 Assoc. of MN Building Official 2012 Membership 200.00 Bauer Built Tires 867.32 Boyer Ford Trucks Equipment Repair Supplies 219.50 Braun Intertec Corporation 2012 Street Imp Geotechnical Evaluation 2,750.00 Briggs & Morgan P.A. Professional Services 4,000.00 Brown's Creek Watershed District Pass -Thru Long Lake Shoreline Restoration 36,429.02 Carquest Auto Parts Equipment Repair Supplies 251.04 CATCO Parts and Service Equipment Repair Supplies 181.41 CDW Government Computer Equipment 221.46 Century Link Telephone 268.25 Century College Firefighter 1 Course 846.80 Clark, Dan Cleaning City Hall & Public Works 1,057.50 Comcast Internet, Cable 265.26 Community Thread 1st Qtr Installment 2012 3,818.75 Curb Masters, Inc. Repair Concrete Bench and Pavers 4,817.97 Delta Dental Plan of Minnesota Dental Cobra 243.30 Emergency Medical Products, In Heartstart Smart Pads II 120.13 Frontier Ag & Turf lely 3 Point Broadcast Spreader 2,991.43 Fury Dodge Chrysler Vehicle Repair 2010 Charger 38.00 Gopher State One Call, Inc. Annual Fee 100.00 GTS 2012 Governor& Homeland Mgmt Conf 300.00 Guild Art Dasher Ad 522.43 Harris Warehouse Canvas & Camping Net Repairs 900.00 Heritage Printing Hockey Brochure 374.06 IACP 2012 Membership 1619719 120.00 Ice Skating Institute Memberships 454.00 J.P. Cooke Co. The Notary Stamp 41.39 Jansen Chad Reimburse for Supplies Command Board 24.98 JRK Seed & Turf Supply 2012 Turf & Tree Conference 30.00 Kath Companies Lube 224.61 Kirvida Fire, Inc. Vehicle Repair Charges 165.52 L & D Sign Inc. Building Repair Charges 226.85 League of Minnesota Cities 2012 Leadership Conf Doug Menikheim 220.00 LMC Insurance Trust 1st Installment Workers Compensation 53,834.25 Lemoine, Chyrisse Reimburse for Meals & Gas at conference 126.97 EXHIBIT "A" TO RESOLUTION #2012 -21 Loffler Companies, Inc. Lynn Peavy Company Magnuson Law Firm Menards Metro Fire Metropolitan Mechanical Contractors, Inc. MN Dept of Labor and Industry Minnesota Police Reserves Officers Assoc. MSFCA MWOA Nelson Marine Newman Signs North American Salt Co. Office Depot Olson, Ken PermitWorks LLC Pioneer Rim and Wheel Co. Primary Products Co. PSA Riedell Sanders, Wacker,Bergly Inc. Service master Sprint St. Croix Boat & Packet Stillwater Gazette Stillwater Lions Club Stillwater Medical Group Stillwater Motor Company Streicher's Sun Newspapers Tousley Ford Truck Utilities Unique Paving Materials, Inc. USA BlueBook USAble Life Verizon Washington County Assessment Wa Cty Court Admin, Min Supreme Ct. Wa Cty Election Wa Cty Property Records & Taxpayer Sery Wet Tek Wicker,Steve Wiegand, Sheila Wingfoot Commercial Tire Xcel Page 2 Repair Voice Mail System Minor Equipment Professional Service Supplies Equipment Repair Charges Maintenance Contract 1/1- 3/31/2012 Boiler License, Elevator Op Annual Permit 2012 Membership Dues 2012 Membership Dues Seminar on Sewer Cleaning Air Boat Equipment Stop Signs Road Salt Supplies Reimburse for Boat Equipment Maintenance on Permit Works Software Equipment Repair Supplies Nitrle Exam Gloves PSA Training Skates for Resale North Lowell Park Master Plan & Ped Walkway Cleaning City Hall Floors Cell Phone December Arena Management, Ramp Cleaning Subscription 1st Qtr 2012 Dues and Meals Physicals Vehicle Repair Uniforms Publications Equipment Repair Supplies 9' Snow Plow for Chevy 3500 Asphalt Minor Equipment Term Life Insurance Cell Phones Truth in Taxation Notice Citation Books Maintenance on 9 Accuvotes & 9 Automarks Variance & Use Permits Chemical for Cooling Tower Reimburse for Work Boots Reimburse for Coffee Supplies Squad Tires Electricity, Gas 250.00 131.16 8,501.83 834.23 47.30 2,162.00 160.00 260.00 247.00 30.00 343.85 3,990.71 1,498.97 363.38 283.49 3,634.29 97.98 68.95 375.00 1,409.07 3,290.73 1,783.95 89.35 55,396.54 109.00 110.00 1,518.17 1,216.07 559.64 211.40 133.46 5,023.13 138.94 364.76 393.36 1,345.74 1,785.32 606.80 4,230.00 528.00 657.15 42.50 43.95 2,007.63 19,879.17 EXHIBIT "A" TO RESOLUTION #2012 -21 Page 3 Yocum Oil Company Fuel 8,753.88 Youth Service Bureau 1st Quarter Installment 2012 2,500.00 Zayo Enterprise Networks,LLC Telephone 570.76 Zep Sales & Service Zep o Shine 127.14 LIBRARY 1000 Bulbs Lighting supplies 126.03 Baker & Taylor Reference Books 283.41 BWI Library Materials 1,203.46 Brodart Library Materials 1,012.71 CDW -G Computer Equipment 671.55 East Suburban Shredding Service 8.04 Energy Savers Building Repair 99.00 Gaylord Bros Processing Supplies 218.22 Grainger Lighting supplies 41.46 Midwest Tape AV Materials 15.99 Minitex Supplies 85.00 Petri, Angela Reimburse for Children's Material 97.67 Quill Supplies 84.21 Simplex Grinnell Maintenance Contract 1,406.83 Toshiba Maintenance Contract 21.57 Van Paper Paper Supplies 451.78 Washington County Library Telecommunications 757.00 JANUARY CC L. BERTALMIO Amazon.com Library Materials 454.16 Barnes & Noble Donated Equipment 127.94 Cub Foods Gallery Opening 113.96 Office Max Supplies 20.35 Pay Pal -Jack Pearson & Chriss Equipment Parts, Library Materials 377.90 267,868.74 EXHIBIT "A" TO RESOLUTION #2012 -21 Adopted by the City Council this 31st Day of January, 2012 Page 4 Bloom Solid Solutions from Engineers You Trust MEETING AGENDA Project: Stillwater City Hall - HVAC Pre - Design Report Date & Time: January 31, 2012 @ 7:00 p.m. PRESENTERS: Name Representing Discussion Lynne Bloom Bloom Engineers & Assoc Overview George Bloom Bloom Engineers & Assoc Chiller — HVAC System Ryan Skoug ESI Engineering Sound Consultant RE: Pre - Design Report Discussion Items: (Note: Pricing represents our opinion of construction budget, energy savings and anticipated Xcel rebates) Chiller • Existing conditions • Trane roof mounted 70 ton chiller with two "rotary screw" compressors installed in 1996 • Chiller has been shutting down intermittently • Trane serviced machine • Replacement options • OPTION #1: Trane 70 ton chiller with four "scroll' compressors mounted on roof ■ Budget $ 93,100.00 Energy savings $1,670.00 Rebate $750.00 • OPTION #2: Trane 70 ton chiller with four "scroll' compressors mounted on grade ■ Budget $150,000.00 Energy savings $1,670.00 Rebate $750.00 • OPTION #3: Trane 60 ton (DX) cooling unit with four "compressors" mounted on grade • Budget $175,000.00 Energy savings $2,268.00 Rebate $750.00 • Sound comparison o Review of sound analysis by ESI Engineering CHILLER SOUND POWER COMPARISON OPTIONS CHILLER OCTAVE BAND SOUND POWER LEVELS (60 Hz) MODEL TYPE 63 125 125 500 1000 2000 4000 8000 RTAA070 EXISTING CHILLER 97.0 96.0 99.0 99.0 96.0 91.0 86.0 82.0 #1 & #2 1CGAM070 QUIETCHILLER 88.0 87.0 86.0 90.0 88,0 85.0 80.0 73.0 #3 IRAUJC60 JDX CONDENSING 97.0 92.0 92.0 94.0 90.5 89.0 87.0 85.0 Minnesota ice: 7616 Currell Blvd., Suite 200, Woodbury, MN 55125 Phone: (651) 264 -3075 Wisconsin ice: 1347 County Road TT, Roberts, Wl 54023 Fax: (715) 749 -4158 George Bloom Direct: (651) 247 -3776 Lynne Bloom Direct: (651) 238 -8496 Agenda - Page 2 of 2 City of Stillwater - City Hall Chiller Replacement Project HVAC system • Air Supply Unit • Appears adequate, typical life expedience 25 +/- years • Recommend air damper replacement ■ Constr. Budget $ 14,000.00 Energy savings $1,000.00 Rebate $ 0 • Air Exhaust System o Appears adequate • Terminal Units (VAV box with reheat coil) o Appear adequate • Temperature Control • Johnson "Metasys" system • System was upgraded about 2 to 3 years ago • Recommendations to mitigate temperature deficiencies • Monitor / control new chiller • Air Supply Unit • Exhaust Systems • Terminal Units • Monitor / provide outdoor reset control Constr. Budget $ 52,000.00 Energy savings $4,750.00 Rebate $ 0 DATED: 1/27/2012 Fireworks Display Summary I . RES SPECIALTY PYROTECHNICS Has shot numerous displays for Stillwater and is very familiar with the site and our expectations. Provides music choreography and fulfills all requirements. Extensive list of references. 46.18- shells ranging -from 3" to 1.27. Recently won international award for fireworks display. 2. PYROTECHNICS DISPLAY INC. Has shot numerous displays for Stillwater and is very familiar with the site and our expectations. Provides music choreography and fulfills all requirements. Extensive list of references. Extensive list of shells from 3" 3. ZAMBELLI FIREWORKS National company. Mood listing of choreography. Total of 2,449 shell s requirements. 4. HOLLYWOOD PYROTECHNICS INC. references. Will provide music from 2" to 10 ". Fulfills all Provides two option at $25,000 or $28,500. Did not provide a shell count 4 size is not necessarily indicative of price. Also choreography to music selected has bearing of shells used. Fulfills all other requirements. 5. PRECOCIOUS PYROTECHNICS INC. Seemed to lack an understanding of site. " Good list of references. Combined total of 10,734 shells. Fulfills all other requirements. I ]water Administration Memorandum To: Mayor & City Council From: Diane Ward, City Cler Date: January 31, 2012 Re: Planning Commission Appointment We received one application for Matt Gallick's open position on the Planning Commission. Chair Mike Dahlquist, Vice Chair Scott Spisak, and Council Rep Doug Menikheim met with the applicant, Chris Lauer, and they recommend that he be appointed to the Commission. ACTION REQUIRED Review application and make appointment by adopting a resolution approving Chris Lauer appointment to the Planning Commission. APPOINTING CHRIS LAUER TO PLANNING COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby approve the appointment of Chris Lauer to the Planning Commission, filling the unexpired term of Matt Gallick. His term will expire May 1, 2015. Adopted by the Stillwater City Council this 31 st day of January, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Washington County, Minnesota g tY� Board of Commissioners - Actions Actions at the Tuesday, January 24, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Board passes resolution of appreciation, names day for Schug The Washington County Board of Commissioners unanimously passed a resolution of appreciation Jan. 24 for County Administrator Jim Schug, who will be retiring Jan. 26. The resolution also named Jan. 26 "County Administrator James R. Schug Day in Washington County." The resolution noted Schug's accomplishments as county administrator during the past 17 years, including overseeing county services in a county with rapid population growth; restructuring and streamlining the county's management structure; overseeing the addition of service centers in communities around the county and the St. Croix Bluffs Regional Park and Big Marine Regional Park to the county's park system; and overseeing the redevelopment of the Government Center in Stillwater to meet future needs of the county. The resolution also noted the county's AAA bond rating and the fact that Schug established county priorities for the balanced provision of services and programs while carefully managing the county's budget. Deputy Administrator Molly O'Rourke was named by the County Board Jan. 17 to be promoted to administrator position. Firm will design Newport Transit Station, parking lot Stantec Consulting Services, Inc., will design the Newport Transit Station after the Washington County Board of Commissioners, sitting as the Washington County Regional Rail Authority ( WCRRA), approved a contract with the firm Jan. 24. The firm was chosen from among seven who submitted proposals for the project. The contract is not to exceed $249,915. The proposals were reviewed by staff from Washington County, the City of Newport and Metro Transit, and the same group interviewed finalists. The project is being funded by the 2011 Capital Grant from the Counties Transit Improvement Board for $225,000 and the required WCRRA local match of $25,000. The project is in the WCRRA budget for 2012. The contract is for design of a building for a transit center and the parking area, as well as a master plan for the remainder of the site. It is expected that the building will be about 1,200 square feet, enclosed and climate controlled. It has yet to be determined whether it will have restrooms. A 200 -stall parking lot is planned for the site. The Newport Station will be the first station built along the planned Red Rock transit corridor. The Red Rock Corridor is a 30 -mile transportation corridor originating in Hastings traveling through downtown St. Paul and on to downtown Minneapolis. The corridor is roughly parallel to Trunk Highway 61 and Interstate 94. Page 1 of 3 The Newport Station is planned for the former Knox Lumber site in Newport, and is identified as a station in the transitway plan. The first step to implementing the transit plan is to identify stations that will allow for the expansion of bus service, the increase of bus frequency, and the building of park -and -ride facilities. The City of Newport supports the project, which is scheduled for construction for bus service by 2013. The Counties Transit Improvement Board is a regional transit consortium in the metropolitan area. Since April 2008, five counties — Anoka, Dakota, Hennepin, Ramsey and Washington — have utilized a quarter -cent sales tax and a $20 motor vehicle sales tax, permitted by the Minnesota Legislature, to invest in and advance transitway projects by awarding annual capital and operating grants. The Counties Transit Improvement Board works in collaboration with the Metropolitan Council and Carver and Scott counties. Skinner named to Ramsey - Washington Metro Watershed District Pamela Skinner, Oakdale, was named to the Ramsey - Washington Metro Watershed District by the Washington County Board of Commissioners Jan. 24. Skinner's term will expire Feb. 23, 2015. Watershed district governance, required by state statute, helps to control or alleviate damage by flood waters; improve stream channels for drainage or navigation; reclaim or fill wet or overflow lands; oversee water supply for irrigation; regulate the flow of streams; divert or change water courses; provide and conserve water supply; and provide for the protection of groundwater and regulation of groundwater use. County will receive funds for parent support outreach Washington County will receive a $50,000 grant from the Minnesota Department of Human Services (DHS) to fund a Parent Support Outreach Program (POSP) after the Washington County Board of Commissioners approved the grant agreement Jan. 24. The county submitted a grant application to the DHS last November seeking funding for a Parent Support Outreach Program. DHS recently notified Washington County that it, along with 38 other counties in the state, will receive the funds. The money will be used for 50 eligible families to receive services designed to deliver family centered services for those not meeting the criteria for child protection services, but needing resources and support to improve the child/family well- being and reduce the risk of future maltreatment. The grant may be renewed annually through 2016. Homemaker services will be delivered through Accent Integrated Health Services The Washington County Board of Commissioners approved a contract Jan. 24 with Accent Integrated Health Services to provide homemaker services to county residents who receive Medical Assistance and Community Based Services. State law requires counties to manage contracts to providers of these services through Medical Assistance programs. Accent Integrated Health Services provides services to disabled and elderly persons, including personal care assistance, adult day care, and homemaking. Homemaking includes assisting persons with cleaning, meal preparation, laundry, and shopping. Although the company will serve all county residents, it provides culturally specific services to persons of Russian descent. Services will be paid for through Medical Assistance Home and Community Based Services and aging or disability "waivers." County case managers will assess client needs and determine how frequently a homemaker is needed to help clients remain safely in their homes. Page 2 of 3 Library property will be conveyed to Lake Elmo The Washington County Board of Commissioners agreed Jan. 24 to convey property that was in the county's Rosalie E. Wahl Library to the City of Lake Elmo. The items transferred to the city are items that were donated by the Friends of the Lake Elmo Library. Last year, the City of Lake Elmo made the decision to withdraw from the Washington County Library system and create a city library. Items transferred included a wheelchair, a marker board, display racks, a patio table and four chairs, and a number of games. County will provide assessing services for City of Birchwood The Washington County Board of Commissioners approved a contract Jan. 24 for the county to continue providing assessment services to the City of Birchwood. Washington County provides assessing services for 25 of the 33 communities in the county. The city approved the contract renewal Sept. 13, 2011. The contract is for five years and outlines the services and fees. Law firm will provide federal relations services for county The law firm Lockridge Grindal Nauen, P.L.L.P, will provide federal relations services to Washington County, after the County Board approved an amendment to the firm's contract Jan. 24. Federal funding is a key component of Washington County's Transportation Capital Program, and is necessary to deliver critical transportation improvements in Washington County. The county's continued presence in Washington, D.C., will be important to ensure future projects are successful in obtaining federal funding; Lockridge Grindal Nauen provides federal relations services and works with county staff to devise and implement a federal strategy to secure these resources. Funding priorities for the county are a new St. Croix River crossing, and upgrading three interchanges along Trunk Highway 36 in Washington County. The county is also asking the law firm to work toward $8 million in funding for the Gateway transit corridor, as well as a request that the Red Rock, Rush Line and Gateway transit corridors be listed as authorized corridors in a reauthorized federal transportation bill. This amendment to the contract with the firm is in an amount not to exceed $60,000, with expenditures to be based on actual services provided. Aramark will continue to provide meals to county jail inmates Aramark Correctional Services, LLC, will continue to provide meals to inmates in the Washington County Jail, after the Washington County Board of Commissioners approved an amendment to the company's contract Jan. 24. The contract for 2012 will cost $493,000. The food service agreement between Washington County and Aramark to provide inmate meals includes provisions for yearly price increases, either through mutual agreement or based on the Consumer Price Index. The yearly price increase for the contract period of Nov. 1, 2011, through Oct. 31, 2012, is 2.69 percent, as agreed upon by the parties. Page 3 of 3 Summary of Proceedings Washington County Board of Commissioners January 17, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Accounting and Finance Approval of the following actions: - Resolution No. 2012 -009, open an agency fund under Fiscal Policy #2802 and update Fiscal Policy #2803, Fund Definitions to reflect the addition of the new fund; - Resolution No. 2012 -011, providing for the issuance of the County's General Obligation Capital Improvement Plan Refunding Bonds, Series 2012A. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she attended a meeting of the Woodbury Yellow Ribbon Network; the Personnel Committee; the Gateway Corridor Commission; and the Mental Health Advisory Council; - Commissioner Lehrke — reported she attended a meeting to discuss the Hastings Bridge project; the Minnesota High Speed Rail meeting; the Cottage Grove Beyond the Yellow Ribbon meeting; and she will attend the Minnesota Inter- County Association meeting; the Association of Minnesota Counties Board of Director's meeting; and the Marine Library grand opening; she also noted that a Commissioner alternate needs to be appointed to the Metro Alliance for Healthy Families; - Commissioner Kriesel — reported he attended the St. Croix River Coalition meeting; and he will attend the Minnesota Inter - County Association meeting, the Association of Minnesota Counties, and the Marine on St. Croix Library opening; - Commissioner Hegberg — reported that the entire Board participated in the interview process for the County Administrator on January 11; he attended the Community Action Program Finance Committee and the Minnesota Counties Intergovernmental Trust; he will attend the Housing and Redevelopment Authority Board meeting, the Counties Transit Improvement Board, the Metro Transportation Advisory Board, the Minnesota Inter- County Association meeting, the Metropolitan Area Agency on Aging, the Rush Line Corridor meeting, the Community Action Program, and the 35E meeting; he also asked that a Board workshop be held next week to discuss a request by the legislative oversight committee for input on operations the county feels could be improved by Met Council. General Administration Approval of the following actions: - January 3, 2012 Board Meeting minutes; - Appoint Jesse Kurtz, May Township, and Steve Campos, Cottage Grove, to the Veterans Rest Camp Board to first terms expiring December 31, 2014; - Resolution No. 2012 -012, appointment of Molly F. O'Rourke as the Washington County Administrator; - Board correspondence was received and placed on file Property Records and Taxpaver Services Adoption of Resolution No. 2012 -010, lawful gambling exemption resolution for Hastings Ducks Unlimited, Chapter #208. Public Health and Environment Approval of the following actions: - 2012 agreement with May Township to provide operation and maintenance services to the 201 Collector System; - 2012 Memorandum of Agreement with the University of Minnesota Extension to provide staffing and services for 4 -H programs in Washington County. Public Works Approval of the following Changer Orders to contracts, as part of the 2025 Government Center Campus Improvements project: #6 with Twin City Hardware in the amount of $1,275; #8 with Zintl, Inc., in the amount of $73,571; and #11 with Parsons Electric, LLC, in the amount of $14,786.47. Regional Railroad Authority Approval of the following actions: - January 3, 2012 Regional Railroad Authority minutes; - Resolution No. RRA- 2012 -001, Red Rock Corridor Station Area Planning Final Report. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. REGULAR MEETING RECESSED MEETING Qg*a.1e,,,, 111 1......... Of ■111.11.. AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street January 31, 2012 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Browns Creek Trail & 3rd Street project — Washington County 2. Lake Management Update STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4:30 P.M. 7:00 P.M. 6. Community Dev. Director 10. City Administrator •APPROVAL OF MINUTES 11. Possible approval of January 3, 2012 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation: Jim Schug Day —Wednesday, February 1, 2012 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) — 13. Resolution 2012 -21, directing payment of bills (available Tuesday) 14. Possible approval of temporary liquor license — February 12, 2012 — Stillwater KC Hall, Inc. 15. Resolution 2012 -22, approving Cooperative Purchasing Agreement with the State of Minnesota (Administration) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. DEM/2011 -55. This is the date and time for a public hearing to consider an appeal of the Heritage Preservation Commissions decision to deny a request for the demolition of a single family residence located at 2007 Schulenburg Alley in the RB, Two Family Residential District. Nathan and Sara Jespersen, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 20, 2012. •UNFINISHED BUSINESS 17. Discussion on City Hall chiller NEW BUSINESS 18. Possible approval of 2012 Street Improvement feasibility report and calling for hearing (Resolution — Roll Call) 19. Possible approval of first reading of an ordinance amending Chapter 43, Liquor (1s` reading — Roll Call 20. Possible approval to retain a Community Development Summer Intern 21. Update on RFP for fireworks (available Tuesday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT "All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Meeting Agenda Stillwater City Council Workshop Brown's Creek Trail and Third Street Rehabilitation Project Updates January 31, 2012 • Welcome and Introductions • What we will cover today • Brown's Creek Trail Crossing at Manning Avenue • Brown's Creek Trail Implementation • Third Street Long -Life Rehabilitation Project Brown's Creek Trail Crossing at Manning Avenue • Need for Grade - Separated Crossing • Bridge vs. Tunnel • Bridge Examples • Project Cost • Legislative Platform • Project Schedule • Brown's Creek Trail Implementation • Mn /DNR Update • First Steps • Project Schedule Third Street Long -Life Rehabilitation Project • CSAH 23 Rehabilitation and Reconstruction Projects • Third Street Long -Life Rehabilitation Project Description • Public Involvement • City Cost Participation • Project Schedule • Questions — Next Steps Stillwater Aquatic Plant Management aoiz- Excessive bloom of algae and aquatic plants on Lake Mckusick.- (Washington Conservation District sampled plants in Lake kickuisck and identified plants to be wontaii and large leaf pondweed. Both native aquatic plants.) Importance of Plan s o e.. Aquatic Environment • Form the base of the aquatic food chain. • Macrophytes provide habitat and shelter for fish waterfowl, and other wildlife. • Macrophytes provide food for insects, waterfowl and mammals • Rooted plants stabilize shoreline and bottom sediments • Plants produce oxygen as they photosynthesis during daylight 12/29/2011 V o 11 ems caused dy excessive aquatic vegetation • Recreational activities such as swimming fishing and boating are impaired. • Lead to fish stunting and overpopulation • Can play a role in fish kills (oxygen depletion) • Impedes water flow • Decrease aesthetic appeal of body of water • Deposition of weeds can cause the gradual filling in of a body of water • Council asked staff to look at options to "Clean" the lake. • Chemical Treatments • Harvesting • Dredging • Aeration • Drawdown 'd.. hemical Treatmen s - • Can be used to treat both aquatic plants and algae. • Two types of chemical treatment( herbicides) • Systemic - result in mortality of entire plant • Contact - act only on the tissues contacted (does not kill roots) • Can be used selectively( control certain species without killing other • All Herbicides use for lake treatments HAVE BEEN approved by EPA • Onlyatemporarysolution • May require multiple applications in one season ( late Spring is the best time for applications) • Requires DNR permit and performed by a licensed applicator 12/29/201 2 C- kemical TreRt—m—afts AQUATIC PLANTS DNR regulates treatment of aquatic weeds to only 15% of the littoral area or the area of the lake which is the area of the lake less than 15 feet in depth. (This area includes any treatment by property owners along the shoreline.) 77 ., Figure 1 v t t_._�t.i�totalZruee artaa `t` xis'; ca( Treatme ts— ----°` • Aquatic Plants • Estimated cost $40o /acre Lake Surface Littoral Area DNRallowed Estimated (acres) area (acres) treatment cost per (acres) (acres) Long Lake area (acres) application Long Lake no m5 -575 s63oo Lily Lake 36 19.70 30 $1200 McKusick 45 45 6.75 $2700 Lake MICAL TREATM • ALGAE • DNR permitted activity- r00% can be treated but only 50% can be treated per application • Estimated Cost $zao /acre Lake Surfacearea DNRallowed Estimated (acres) treatment area cost per (acres) application Long Lake no uo $24200 Lily Lake 36 36 s7920 McKusicl< 45 45 $99oo Lake 12/29/2011 3 12/29/201 RVESTING AQUATIC PLANTS • Removes plant biomass • May require multiple "cuts" per season- (mowing the lawn) • Removes food supply for aquatic life • Can resuspend bottom sediments into the water column • Increases sunlight penetration • Not an effective tool for reducing nutrient loads • Maximum depth of harvesting depth of 6 feet Harvesting costs- Aquatic Weeds -Per DNR, must show purpose and limited to 50%of the lake -Estimated cost $475 /acre Lake Surface area (acres) DNR allowed (acres) Estimated cost (entire Lake) Long Lake 55.00 E32,000 Lily Lake 36 .8 $1o,000 McKusick Lake 45 5 $13,000 HARVESTING • Algae No permit required by DNR • Can Harvest l00% of the lake • City harvested weeds on Mckusick and Long Lake In 2oo6 -2007 ( $15,000 per year) did show reduce algae bloom the year after the harvesting • Important to Harvest algae before gas escapes is released and escapes to the bottom. (Difficult to time ?) HARVESTING ALGAE Estimated cost S500/acre Lake Surfaccarea (acres) EPNRallowed treatment area (acre') Estimated Cost (Entire Lake) Long Lale 111 no $55,0-0 Lily Lake 36 36 st8'000 McKusick Lake 45 45 $22,500 Harvesting • Cost of a new Aquatic weed harvester $175,000 • Requires 2-3 person crew, (cutting, loading, hauling) • Harvester does require disinfecting when moved to another lake Dredging Per DNR, Excavating theme lake bottom for aquatic plant control is not allowed. • Did explore costs? • Excavation costs, $16,000 per acre per foot. Does not include costs for, trucking, land, deveatering, and potential hazardous disposal. (Lake McKusick s72.o,000 per foot) • Need permitting From DNR, USACE, BWCD and MPCA • Would require engineering study to further explore. • 2005 Study for Kohlmann Lake in Maplewood, excavate uto,000 CY of material, Estimated cost $7.5M 12/29/2011 61 12/29/201: Aeration/ Circulation —� recirculate oxygen into water bodies May reduce algae and aquatic plants but not enough evidence that supports circulation/ aeration will reduce filamentous algae, or aquatic plants. Used primarily in wastewater ponds and has shown to reduce blue -green in ponds and lakes. Typically, may need more than one unit. Temporary Drawdown • Inexpensive- if outlet is available • Not all plant species are affected by a drawdown • May provide opportunity for the spread of invasive species other native plants and increase algae bloom • Length of water level recovery affected by weather • DNR approval and requires public hearing & permission from 75% of riparian owners Funding options • Increase Stormwater utility fee ($r.00 increase city wide nets approximately $50,000) • Examine Storm Water Utility Fund for available funding • Create a special taxing district- for each or all the lakes drainage district - Allowed by MN State Statute 12/29/2011 • City's approach for treating the lakes the last five years has been treating the source. • Increased street sweepings, installation of rain gardens, continued working on our MS4 Permit. POINT TO CONSIDER • Determine overall goal for the lake • Consider a management plan for the lake • Determine an appropriate amount to fund • Determine funding option MINNESOTA STATUTES 2011 103G.408 103G.408 TEMPORARY DRAWDOWN OF PUBLIC WATERS. (a) The commissioner, upon consideration of recommendations and objections as provided in clause (4) and paragraph (c), may issue a public waters work permit for the temporary drawdown of a public water when: (1) the permit applicant is a public entity; (2) the commissioner deems the project to be beneficial and makes findings of fact that the drawdown is in the public interest; (3) the permit applicant has obtained permission from at least 75 percent of the riparian landowners; and (4) the permit applicant has conducted a public hearing according to paragraph (d). (b) In addition to the requirements in section 103G.301, subdivision 6, the permit applicant shall serve a copy of the application on each county, municipality, and watershed management organization, if one exists, within which any portion of the public water is located and on the lake improvement district, if one exists. (c) A county, municipality, watershed district, watershed management organization, or lake improvement district required to be served under paragraph (b) or section 103G.301, subdivision 6, may file a written recommendation for the issuance of a permit or an objection to the issuance of a permit with the commissioner within 30 days after receiving a copy of the application. (d) The hearing notice for a public hearing under paragraph (a), clause (4), must: (1) include the date, place, and time for the hearing; (2) include the waters affected and a description of the proposed project; (3) be mailed to the director, the county auditor, the clerk or mayor of a municipality, the lake improvement district if one exists, the watershed district or water management organization, the soil and water conservation district, and all riparian owners of record affected by the application; and (4) be published in a newspaper of general circulation in the affected area. (e) This section does not apply to public waters that have been designated for wildlife management under section 97A.101. History: 2009 c 48 s I Copyright VD 2011 by the Office of the Revisor of Statutes, Stale of Minnesota. All Rights Reserved. Creating lake I t District From Dave Magnuson , City Attorney The best way for us to do this is to set up a Lake Improvement District under 103B'581' If you look at this statute it is all about the County Board setting up these Districts' but 459.20 gives each City this power for all lakes wholly within their boundaries. It says: "The governing body of any home rule charter city or statutory city within this state has, with respect to any body of water wholly within its boundaries, all powers to establish and administer lake improvement districts under 103B.501 to 103B.581." So the Council can do this by first adopting a Resolution of Intent that: (l) specifies the boundaries which "shall be encouraged to he as consistent as practical with natural hydrologic boundaries; (2) prescribes the water and water related land resource management programs to be undertaken in the district; (3) states how the programs will be financed; (4) designate who will be responsible for supervising the programs; and, /S\ sets a date for a hearing on the resolution. The hearing has a 30 day notice provision but no direction on whether the notice should be published or mailed to people within the proposed district. I think that both published and mailed to property owners is the safest plan. Anyone can appear and be heard at the hearing and "offer objections, criticisms, or suggestions about the necessity of the proposed district and how the person's property will be benefited by establishing the district". The district is then established if the Council finds in a resolution that: (1) the proposed district is necessary or that the public welfare will be promoted by the establishment of the district; /2\ property to be included in the district will he benefited by establishing the district; /3\ formation of the district will not cause or contribute to long-range environmental pollution; (4) the order establishing must state the findings and set forth the items contained in the Resolution of Intent that will be carried forward. The financing of Lake Improvement Districts can he done with a variety of sources: (1) assess under 429 (1 don't think this has legs for us). (3) impose service charges on users of lake improvement district services within the district. (3) issue obligations under 429.091 (this means general obligation improvement bonds.) (4) levy an ad valorem tax solely on property within the district solely on projects of special benefit to the district; or, (S) impose or issue any combination of service charges/ special assessments, obligations and taxes. Finally, the tax that may be levied is in addition to amounts levied on all taxable property within the City for the same or similar purposes. MIDDLE 1 MANAGEMENT 1 3 8 0 W E S T F R O N T A G E R O A D , H I G H W A Y 3 6 S T I L L W A T E R, M I N N E S T 0 A 5 5 0 8 2 P h o n e 6 5 1 . 2 7 5 . 1 1 3 6 x 2 2 f a x 6 5 1 . 2 7 5 . 1 2 5 4 w w w. m s c w m o. o r g MEMORANDUM TO: Stillwater Workshop Attendees — December 15th 2011 FROM: Amy Carolan, MSCWMO Administrator RE: Aquatic Plant Management, McKusick Lake DATE: December 14, 2011 McKusick Lake has shown a statistically significant improving water quality trend for the last several years. The MSCWMO's water monitoring data have shown a decrease in the amount of total phosphorous in the lake, an increase in water clarity, a decrease in the amount of chlorophyll -a, and a decrease in the amount of nitrogen. According to monitoring data, McKusick Lake is meeting Minnesota's standards for shallow lake water quality and has been proposed by the Minnesota Pollution Control Agency for removal (delisting) from Minnesota's Impaired Waters List. The process for removing McKusick Lake from Minnesota's 303 (d) list will begin in 2012. Currently, McKusick Lake is in the process of recovering from major disturbances that have occurred both within the lake itself and within the lake's watershed. The MSCWMO has reviewed historic aerial photographs, which go back to 1936. Major modifications had already occurred in McKusick Lake's watershed prior to 1936. This means, the lakes watershed has been subject to major modifications and disturbances for more than 75 years. McKusick Lake's recovery from this legacy of disturbances will take time. In addition to reviewing historic aerial photographs, the MSCWMO has also reviewed past plant survey information to gain a better understanding of McKusick Lake's native plant community type (prior to human disturbance). The first survey was completed in 1958. Information from that survey indicates that the lake contained a diverse native plant community and contained a variety of species including Flatstem Pondweed, Sago Pondweed, Water Meal, Water Milfoil, Lesser Duckweed, and Yellow Water Lily (to name a few). Review of the remaining remnant native plant communities around McKusick Lake also indicates the presence of floating mat vegetation (areas of the lake that now contain the "special concern" species Waterwillow). Disturbance and excess nutrient inputs drove a change in the former plant community to an aquatic system dominated by Coontail with minimal occurrences of the other aquatic plant species listed above. The remnant floating mats have become overgrown with cattail and other aggressive species. In the State of Minnesota, it is rare for an impaired surface waterbody to be "restored" and proposed for delisting from Minnesota's Impaired Waters List. The next steps for continuing a lakes complete restoration are not well defined. For McKusick Lake, the City and its partnering watersheds ( MSCWMO and BCWD) have worked hard to get to the point where they are ready to delist McKusick Lake. The next step in the lakes restoration will need to be well thought out in order to achieve the appropriate results — a healthy shallow lake capable of supporting a diverse aquatic community. Middle St. Croix Watershed Management Organization Member Communities Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, Q West Lakeland It is well known by the City and the WMO's that McKusick is currently dominated by the growth of aggressive native plant species, mainly coontail and to some degree northern water milfoil. While several residents have expressed distaste for these plant species, it is important that an aquatic plant community be maintained in the lake as these plants promote and maintain the lakes "clear -water state" (shallow lakes exist in two states, "clear- water" or "turbid ", a turbid lake would be murky and green/grey in color and likely dominated by algae in the water column). Native aquatic plants are essential to maintaining and improving the health of McKusick Lake. Should the City decide to manage the aquatic vegetation, management should be approached very carefully and should have well defined long -term management goals. The MSCWMO's Watershed Management Plan (2006) places a high priority on the lakes within the watershed including McKusick Lake. The MSCWMO's WMP supports activities that improve McKusick Lake's surface water quality and those activities that work to improve the Lake's overall aquatic ecosystem. The MSCWMO does not support activities aimed at removing native aquatic plants for aesthetic purposes only (Coontail and Northern Water Milfoil are native plant species and provide water quality benefits). Recommendation: Should the City decide to move forward with management of the aquatic plant community in McKusick Lake, the MSCWMO recommends that the City consider working with the WMO as well as several professional take and plant ecologists to come up with a set of long -term management goals for the lake as well as a set of prescriptive tasks that will serve to guide very specific management activities for the lake. The immediate goal for the lake should be to restore the takes aquatic plant ecosystem so that it is similar to that documented in 1958. The MSCWMO recommends that the City consider completing the following tasks to develop specific goals and activities for managing the in -lake plant community should an effort to further restoration efforts be made: Task Description Cost* I Complete thorough spring and summer aquatic plant surveys $3,500.00 2 Collect sediment chemistry data at 8 to 10 locations within the $2,000.00 lake 3 Conduct a series of meetings to lay out issues, goals and $5,000.00 management objectives 4 Develop options for management activities based on $3,000.00 stakeholder input, professional input and research 5 Develop a list of prescriptive tasks and a recommended $5,000.00 timeline Middle St. Croix Watershed Management Organization Member Communities Afton, Bayport, Baytown, Laketand, Laketand Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stittwater, h West Laketand 6 Inventory and assess floating mats, adjacent wetlands, and $3,000.00 buffer vegetation 7 Develop list of prescriptive tasks for managing floating mats, $2,000.00 adjacent wetlands, and buffer vegetation TOTAL $23,500.00 *The costs presented here are based on preliminary estimates from local firms with highly, experienced shallow lake and plant ecologists. Some tasks could be completed by WMO staff, reducing the total project cost. The MSCWMO understands that the City and partnering WMO's (BCWD and MSCWMO) have each completed a number of plans for Stillwater Lakes. However, these plans focus mainly on managing nutrient loading from the respective watersheds and do little to address management of the aquatic plant communities and "in -lake restoration" once nutrient inputs are under control and lake water quality improves to the point where it is no longer considered to be impaired. Previous studies including the 2007 Lake Management Plan (Wenck) and the 2010 Subwatershed Assessments (Lily and McKusick) are still highly relevant and will continue to be implemented, however what is suggested here addresses "in- lake" management. Should the City of Stillwater decide they would like to pursue this type of project, the MSCWMO is willing to seek out and apply for funding that may be available to develop management goals and guided management activities for McKusick Lake. The MSCWMO is also willing to manage and administer this project reducing the burden on City staff. Leaving the lake alone to recover from disturbances is also a viable management option that would be supported by the MSCWMO board of managers. Middle St. Croix Watershed Management Organization Member Communities Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, a West Lakeland ate 1EE EIAtNELACE Of ■IAN EIEtA CITY COUNCIL MEETING MINUTES January 17, 2012 REGULAR MEETING Mayor Harycki called the meeting to order at 7 p.m. 7:00 P.M. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Public Works Director Sanders Administrative Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Roush, seconded by Councilmember Menikheim to approve the January 3, 2012, regular and recessed meeting minutes. All in favor. OPEN FORUM Bruce Werre, 1314 Meadowlark Dr., gave a presentation on lake issues in Stillwater. The presentation included photos showing the condition of the lakes last summer (2011). He noted that each of the lakes, McKusick, Lily and Long, drains into the St. Croix River and each has different challenges and needs before the water flows downstream. He encouraged the Council to approve funding enhancements for local lakes management. He spoke of the need for both long -term and short-term plans and stated taking no action is not an option. Councilmember Roush noted the Council has asked staff to prepare a matrix of options including costs and history of effectiveness of the various options to provide the Council with an idea of how best to move forward regarding the lakes issues. Dorothy Joachim, 1624 McKusick Lane, asked about the format for the January 31 workshop of the lakes issues, whether it would be staff report only or whether residents should be prepared with information as well. Mayor Harycki explained the City Engineer would be presenting information, requested by Council, that has been compiled over the last several months and that he expected there would be some discussion at that point. City Council Meeting STAFF REPORTS January 17, 2012 Community Development Director Turnblad provided graphs summarizing Building Department activity for the past year. The graphs included information on the number of building permits issued and total valuation of all construction, which indicated there was a slight increase in activity during the past year; information on new home construction; information on number of inspections per inspector, which Mr. Turnblad noted indicated the inspectors, per person, are as busy now as they have ever been. Mayor Harycki asked if, given the workload, inspectors are still able to provide good customer service and not delay projects due to inspection scheduling; and Mr. Turnblad answered that staff is starting to accumulate some overtime hours, which indicates the situation is close to being at maximum workloads, but added at this point, the department is still able to provide good service. On a question by Mayor Harycki, Mr. Turnblad responded that there are options for obtaining temporary assistance in the area of inspections if necessary. Also included was information on building inspections /permit revenue; Mr. Turnblad added that it appears that revenue also seems to be going up. City Administrator Hansen updated the Council on the status of the 4th of July fireworks display. He stated that requests for proposals (RFPs) were sent out to five different vendors the week prior to the Council meeting, with proposals due back on January 22. He continued by stating that proposals will be brought to the Parks Commission on January 30. He noted that the RFPs included a not -to- exceed amount of $30,000, which is about the same as previous displays have cost. He expressed that he is optimistic the City will receive good proposals and that he should be able to present the results of the proposals by January 31. CONSENT AGENDA Resolution 2012 -013, directing payment of bills Possible approval 2012 Capital Budget Release — Part I — Library Resolution 2012 -014, a resolution approving the abatement of certain special assessments Resolution 2012 -015, approving 2012 salary schedule for temporary, seasonal Maintenance Worker I Resolution 2012 -016, a resolution supporting Washington County in their pursuit of a new crossing for the Browns Creek Trail at Manning Avenue Councilmember Cook asked that payment of bills be pulled for discussion. Motion by Councilmember Cook, seconded by Councilmember Polehna, moved approval of the Consent Agenda without the Payment of Bills. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 2 of 7 City Council Meeting January 17, 2012 Councilmember Cook stated she would not be voting in favor of the payment of bills because of the payment to Conach group. Councilmember Roush, seconded by Councilmember Polehna, moved approval of the Payment of Bills. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook PUBLIC HEARINGS No public hearings. UNFINISHED BUSINESS Update on Armory /Fire Station Community Development Director Turnblad informed the Council an open house on the concept plans for both the fire station and armory has been scheduled for 7 -9 p.m. February 1 in Council Chambers. He stated the open house will provide the opportunity for any interested persons to review the plans, talk with staff and National Guard representatives, and submit written comments. He pointed out that the intent is to have the written comments available when the National Guard selects a design team to begin work on the project. He noted that public hearings will take place later this summer when the design work is far enough along to know what the building is likely to look like, how the building will be oriented on the site, where parking lots will be located, etc. At that point plans will be reviewed by the Planning Commission, Joint Board and Council. On a question by Mayor Harycki, Mr. Turnblad responded the concept plans to be reviewed at the February 1 open house will be those presented by Buetow and those put together by the National Guard in the design charrette completed last summer. Councilmember Cook asked how the open house would be advertised. Mr. Turnblad replied that notice would be published in the paper and there will be a mailing to all current landowners and residents within 1,000 feet of the site; he continued that notice is also on the City's web site and Face Book. On a request by Councilmember Cook, Mr. Turnblad indicated that he would make sure the meeting notice is referenced on the front page of the City's web site. Mr. Turnblad noted that he keeps the project web site up to date, with information added on a weekly basis or as it becomes available. Page 3 of 7 City Council Meeting NEW BUSINESS January 17, 2012 Possible awarding of funding to Rec Center for the retrofit of Lily Lake Ice Arena Recreation Center Manager Doug Brady reviewed the request to upgrade Lily Lake Ice Arena. He explained that most of the refrigeration system is the original, installed when the Arena was constructed in 1971; he noted that the equipment has exceeded the estimate lifetime by about 10 years. Administrator Hansen referred to several items, including refrigeration, pipes/headers, pumps and rink glass, equipment that he stated is well beyond life expectancy; he noted the City has been putting money away for this since 2008 and additional funds were included in the 2012 budget. Mr. Hansen indicated that he recommended approval and noted that Mr. Brady would be doing most of the work with his own crew, which will likely save about 50 %. Mayor Harycki and Councilmember Polehna suggested the equipment wouldn't have exceeded the life expectancy for this long if not for the efforts of Mr. Brady and his crews. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2012 -017, Approval of funding to St. Croix Recreation Center for the retrofit of Lily Lake Ice Arena, as presented. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval to hire seasonal employees for the Public Works Department Public Works Director Sanders reviewed the request to hire seasonal employees. He noted that last year in the budget cycle, there was discussion of the option of hiring one full -time employee to replace a vacancy not filled earlier or hire seasonal help. He expressed that he thought seasonal help would be the best option as that is the busy time of year when the most work is needed in parks and streets. He informed the Council that the request to hire eight additional seasonal employees would cost $48,000, which was included in the budget and is about the equivalent salary of one full -time employee. He pointed out the request is to hire 10 seasonal employees, 8 of which would be the new positions. Motion by Councilmember Roush, seconded by Councilmember Cook to approve the request as presented. All in favor. Possible approval of drainage and utility easement request — 2225 Curve Crest Blvd. Mr. Turnblad reviewed the request and informed them that it has been reviewed by Public Works, which found there are no utilities located in the easement and the easement no longer serves any public purpose. Motion by Councilmember Menikheim, seconded by Councilmember Polehna to adopt Resolution 2012 -018, a resolution approving the vacation of portions of the drainage and utility easement at 2225 Curve Crest Boulevard. Page 4 of 7 City Council Meeting January 17, 2012 Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible authorizing the preparation of feasibilityreport for Third Street S Reconstruction Project from Orleans to Walnut Street (Project 2012 -04) Public Works Director Sanders reviewed the request and stated that Washington County is planning to do road improvements on County Road 23 over the next three to four years, with this year's improvements to include the bituminous portion of South Third Street from Orleans to Walnut Street. He noted this section of roadway is wide and has no boulevard on one side, resulting in many complaints about the lack of snow storage. He indicated that he spoke with the County and suggested that the road be narrowed to allow the boulevard to be restored. He added that the County has agreed to do that, but according to the County's cost participation policy, the City would be responsible for 50% of the cost to move the curb in and redo the sidewalk. Mr. Sanders informed the Council that in order for that cost to be assessed to the benefitting property owners and the City has to follow the 429 improvement process. Mayor Harycki asked how narrowing the road might affect parking in front of St. Michael's Church; Mr. Sanders responded that the street would be narrowed to Willard, just short of St. Michael's Church. Mr. Sanders reported the City's cost is anticipated to be about $50,000 of a $900,000 proj ect. On a question by Mayor Harycki, Mr. Sanders replied that the County is looking at incorporating some rain gardens and perhaps some bump -outs as part of the project. Mr. Sanders pointed out that a County representative would be present at the 4:30 p.m. meeting January 31 to discuss the project and the Brown's Creek Trail project. He added that neighborhood meetings also would be scheduled, as well as the public hearing process. Mayor Harycki suggested that St. Michael's Church be contacted and made aware of the proposal. Motion by Councilmember Polehna, seconded by Councilmember Menikheim to adopt Resolution 2012 -019, a resolution ordering preparation of feasibility report for Third Street S Reconstruction Project from Orleans to Walnut Street (Project 2012 -04). Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 5 of 7 City Council Meeting January 17, 2012 Possible approval of use of TIF for paving off parking ramp land purchase Mr. Turnblad reviewed the request and noted that an item in the amended budget for TIF District 1 included as much as $120,000 for payment of the debt still owed on the land purchased for the parking ramp. He stated the City still owes $106,187, and staff is recommending authorizing paying of the remaining amount from TIF funds. Motion by Councilmember Menikheim, seconded by Councilmember Polehna to adopt Resolution 2012 -020, Approving use of TIF for paying off parking ramp land purchase. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Roush asked about the redistricting process, whether that would include City boundaries as well. Administration Secretary Manos responded in the affirmative, but noted the City has to wait until legislative district lines are drawn. City Attorney Magnuson pointed out the City Charter requires that 60 days after redistricting is certified by the state, wards be realigned to be within plus or minus 5 %. Mr. Magnuson added that he would expect the Charter Commission to take action by April of this year. Councilmember Cook reported that she attended the Lanesboro's annual meeting and provided a map from the Lanesboro Chamber. She stated that she had been asked by Mr. Turnblad to obtain names and a commitment from a core group of key people willing to participate in a conference call with Stillwater. She continued by stating that she had indicated the City would try to have something in advance to share with those participating in the conference call. She informed the Council that Lanesboro Mayor Steve Ron will be participating, along with Councilmember O'Connor, City Administrator Vickerman, a DNR representative and a Chamber representative. She indicated that she would work out details of scheduling the conference call with Mr. Turnblad. Mr. Turnblad asked Councilmembers to provide him with questions they would like asked during the conference call. Councilmember Polehna read a thank -you to the Stillwater Yellow Ribbon group for its support of a family of a soldier during deployment from the Family Readiness Group, with a certificate presented to the City. He stated a representative would be here in February to present the national award from the Sea of Grace. He pointed out that he would be doing a presentation about the Yellow Ribbon activities at the upcoming Last Man's Club meeting. Councilmember Polehna asked about the status of the pedestrian plaza project. Mr. Turnblad answered that the City has contracts for both the restroom and pedestrian walkway. He stated the contract for the restroom was for the foundation only, which is completed; he added that construction will begin again in spring. Page 6 of 7 City Council Meeting ADJOURNMENT January 17, 2012 Motion by Councilmember Menikheim, seconded by Councilmember Roush to adjourn at 8:03 p.m. All in favor. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2012 -013, directing payment of bills Possible approval 2012 Capital Budget Release — Part I — Library Resolution 2012 -014, a resolution approving the abatement of certain special assessments Resolution 2012 -015, approving 2012 salary schedule for temporary, seasonal Maintenance Worker I Resolution 2012 -016, a resolution supporting Washington County in their pursuit of a new crossing for the Browns Creek Trail at Manning Avenue Resolution 2012 -017, Approval of funding to St. Croix Recreation Center for the retrofit of Lily Lake Ice Arena Resolution 2012 -018, a resolution approving the vacation of portions of the drainage and utility easement at 2225 Curve Crest Boulevard. Resolution 2012 -019, a resolution ordering preparation of feasibility report for Third Street S Reconstruction Project from Orleans to Walnut Street (Project 2012 -04) Resolution 2012 -020, Approving use of TIF for paying off parking ramp land purchase Page 7 of 7 City o� S UPPLeaten, (V(inflesota nl hodamation ^WHEREAS, Jim Schug has been the Washington County .Administrator since 1994, and the County's Community Services Director from 1986 to 1994. He has worked in county government for over 33 years, first as a sociafworker, then moving into human services administration and now general government administration. He has a Bachelor of .Arts degree from the University of .Minnesota and an M.B.A. from the University of St. 9'homas; and WHEREAS, Jim and his wife Connie live in Stillwater and he has been involved in a variety of community activities and organizations, including the Board of Directors of Lakeview 9- lospitaf(vice- chair), the Stillwater Rotary Club (pastpresident), the Minnesota .Association of County .Administrators (past treasurer), the International City /County Management Association, and the .Anti - racism .Advisory Committee of the St. PaufFoundation; and WHEREAS, Jim Schug has been a valued assistant to the City of Stillwater on many projects. NOW, 'THEREFORE, I, XEN HARYCXT, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim February 1, 2012 `JJTM SCHU DAY" ( -Mayoh Name of Address Y-Y) 0 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 3& L10 M 651- 201 -7500 Fax 651 -297 -5259 TTY 651 -282 -6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized_ Tax exempt number C�ity - State Zip Code I a� Minnesota �`SCak z Business phone Home phone Date set ups will be sold rr�� _ Type of organization I +C f1 I _ lc `,_G901Z "Club Organization officer's name r Charitable ['-" Religious f--' Other non - profit City Location where permit will be used. If an outdoor area, describe. J7'r lf� ? WY.G( State Zip Minnesota ~� Cff-z. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amo nt of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT � �i Ity ou ty ate Approved / City a Amount Permit Date ate Fee Paid� Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 RESOLUTION 2012-22 APPROVING COOPERATIVE PURCHASING AGREEMENT WITH THE STATE OF MINNESOTA (ADMINISTRATION) BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between State of Minnesota (Administration) and the City of Stillwater for cooperative purchasing is hereby approved and authorizes the Mayor to sign the agreement. Adopted by the City Council of the City of Stillwater this 31 st day of January, - 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk inn�sot�► , MATERIALS MANAGEMENT DIVISION Cooperative Purchasing Venture COOPERATIVE PURCHASING AGREEMENT Under the Authority of Minnesota Statutes § 16C.03, Subdivision 10 and Minnesota Statutes § 471.59, Subdivision 1 This Joint Powers Agreement is between the State of Minnesota, through its commissioner of Administration, Materials Management Division ( "Division ") and CITY OF STILLWATER ( "Authorized Entity ") Pursuant to Minn. Stat. § 16C.03, subd. 10, the Division- acquires various supplies, commodities, equipment, and services for state agencies and governmental units (as defined in Minn. Stat. § 471.59, subd. 1) through competitive bidding or requests for proposals. The Division, through Minn. Stat. § 16C.11, and the Authorized Entity wish to combine their purchasing functions, as specifically provided below, so that the Authorized Entity may avail itself of the prices which have been agreed upon by the Division and its vendors. The parties agree as follows: 1. Term. This joint powers agreement will be effective on the date State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, and remains in effect until canceled by either party upon 30 days' written notice to the other party. 2. Services. The Division will make its contracts for commodities and services, as listed on the State of Minnesota's Contract Index, available to the Authorized Entity. 3. Use of Division Contracts. To purchase commodities or services from the Division's contracts, the Authorized Entity must issue a purchase order in accordance with the terms and conditions of the Division's contracts and any requirements applicable to the Authorized Entity's governing body. The Authorized Entity must send purchase orders directly to the applicable vendor and will make payments directly to the vendor in accordance with its established procedures and terms of the Division's contract. The Authorized Entity will not use the goods available under the Division's contracts for the purposes of resale. The Authorized Entity must be the end user of the goods purchased. 4. Liability. The Authorized Entity agrees that neither the Division nor its employees personally assume responsibility or liability for any amounts due or claimed to be due pursuant to any purchase order entered issued by the Authorized Entity. The Authorized Entity will indemnify, save and hold harmless the Division and its employees from any loss, damage or MMD -CPV Agreement 1a COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP (12/2011) MS § 471.59, Subd. 1 iowCOOPERATIVE PURCHASING AGREEMENT Under the Authority of Minnesota Statutes § 16C.03, Subdivision 10, s and l MATERMLS JIMINAGEMENT OMSION Minnesota Statutes § 471.59, Subdivision 1 Cooperative Purchasing Venture expense, including payment of attorney fees allowable by law, which arise or may arise from the Authorized Entity's use of this joint powers agreement and from any dispute or claim arising from any transaction between the Authorized Entity and the Division's vendors, whether or not the loss, damage, dispute or claim arises during or after the period of this cooperative agreement. The Division's liability will be governed by the provisions of Minn. Stat. § 3.736. CITY OF STILLWATER "Authorized Entity certifies that the appropriate person(s) have executed this cooperative agreement on behalf of the Authorized Entity as required by applicable articles, bylaws, resolutions or ordinances." 0 (Authorized Signature) (Title) STATE OF MINNESOTA "By Delegation" LI-n Materials Management Division (Date) .e;?,/6P Permit Number/Access Code: (Address) c5/— (Date) MMD-CPV Agreement I a COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP (I 2J201 1) MS § 471.59, Subd. 1 7 -11water I E S[ R ,ITi1 14 0! M i N N E S 0 ' City Council DATE: January, 26, 2012 CASE NO.: 11 -55 PROPERTY OWNER: Rick Swanson & Richard Naumen APPLICANT: Nathan & Sara Jespersen REQUEST: An appeal of the HPC decision to deny a Demolition Permit for a residential single family home LOCATION: 2007 Schulenberg Alley CC PUBLIC HEARING DATE: January, 31, 2012 REVIEWED BY: Community Development Director PREPARED BY: Michel Pogge, City Planne BACKGROUND Nathan & Sara Jespersen, are looking to purchase the property at 2007 Schulenberg Alley. The Jesperseri s hope to demolish the existing home & garage and construct a new home and garage on the property. 2007 Schulenberg Alley Demolition and NCD Permit Page 2 The current structure was built in 1882 according to the Washington County Assessor's office. The intent of the property owner is to replace the existing structure with a new single family home. The Jesperseri s made application to the Heritage Preservation Commission for a demolition permit. The HPC denied the Jespersen's request for the demolition permit. The application have appealed the HPC decision to the City Council. Since the HPC denied the application outright, the applicant and the property owner to wait one calendar year before resubmitting another demolition request. SPECIFIC REQUEST The applicant is requesting the City Council deny the demolition permit without prejudice. This would allow them to resubmit a demolition request to the HPC without a one calendar year waiting period. EVALUATION OF DEMOLITION REQUEST Chapter 34, Section 34 -4 of the City Code states that "if buildings or structures are determined by the community development director to be historic or potentially historic, the application must be sent to the [heritage preservation] commission for review. Buildings or structures determined nonhistoric must be referred to the building official for issuance of a demolition permit." A "nonhistoric structure or building" is defined by Chapter 34, Section 34 -2 as a structure or building less than 50 years old... The structure was built in 1882 according to the Washington County Assessor's office making it more than 50 years old, which makes it potentially historically significant and requires review by the Heritage Preservation Commission before it can be demolished. Demolition Plan Section 34 -5 of the City Code lists nine items that must submitted as part of a "demolition plan" prior to approval of a demolition permit by the Commission. The items are as follows: (1) A map showing the location of the building or structure to be demolished on its property and with reference to neighborhood properties; This information is included in the attached application. (2) A legal description of property and owner of record; This legal description is included in the attached application. (3) Photographs of all building elevations; This information is included in the attached application. 2007 Schulenberg Alley Demolition and NCD Permit Page 3 (4) A description of the building or structure or portion of building or structure to be demolished; The both the home and garage are proposed to be demolished. (5) The reason for the proposed demolition and data supporting the reason, including, where applicable, data sufficient to establish any economic justification for demolition; The applicant has included a cost estimate from Delaney Company LLC Custom Home Builders in their application material. The cost for the new home is estimated at $283,990.50 While the cost to rehab the existing home is $325,945.00. (6) Proposed plans and schedule for reuse of the property on which the building or structure to be demolished is located; The applicant stated in their application that they plan to build a nezo single-family home in its place. Elevations of the home are included in the applicant's packet. The property is in the neighborhood conservation design review district (NCD) thus subject to in fill design review. All infill homes in the NCD are required to follow the NCD design guidelines. These design guidelines serve as a common reference for all those involved in the process of new construction in the district including property owners, neighbors, residents, architects, designers, builders, city staff, and the commission. The guidelines are intended to serve as a framezoork to guide the design process, while allowing for individuality and creativity in architectural design. Twenty -seven guidelines make up the NCD design manual. These guidelines cover three (3) general areas including Neighborhood and Streets, Building and Site, and Architectural Detail. Neighborhood and Streets This property is a rectangular lot that slopes east toward the river. The buildable area is in the front portion of the property due to a steep slope along the east side of the lot that requires a 40 foot setback from the top of the slope. The property is in a transition area with part of the historic dutchtoum area north of Hazel St and the 1970s Lakeview Terrace development south of Hazel St. This property is located adjacent to and north of Hazel St. Guideline #1 — Massing and scale of a nezo building should be compatible with neighboring structures — The size of the proposed home in relation to homes in the areas is a concern. The average livable area of the surrounding homes is 1,694 square feet and range between 817 to 2,679 square feet. The living area for the proposed home is approximately 2,538 square feet. While not the largest home it will be one of the larger homes and much larger than the current 858 square foot home that is on the property. The physical massing and scale of the proposed home seems to be incompatible with the surrounding homes; especially north of Hazel St. 2007 Schulenberg Alley Demolition and NCD Permit Page 4 Guideline #2.- Respect the existing rhythm of the streetseape - Detached garages recessed behind the front of the home is a preferred garage style in the City and is the pattern generally established in the dutchtoum neighborhood north of Hazel. Additionally, current RB zoning district requirements, requires the garage to be setback a minimum of 10 feet behind the front of the home. The proposal calls for the garage to be detached and parallel to the front. The garage needs to be pushed back so it is setback a minimum of 10 feet behind the front of the home. Guideline #4 - Design new roofs to be compatible with forms of existing roofs in the neighborhood - Six of the eight neighboring roof styles are gable roof while the other tzvo are hipped roofs. Only one other home in the area has a flat roof similar to what is proposed. Guideline #5 - Building heights should be considered in choosing root{orms architectural stile, and relating context - The proposed style is a starkly different architectural style then what exists east of Highway 95. In fact, only one home in the neighborhood is a similar style. North of Hazel the homes are very simple early mill homes. Building and Site The home shows good four -sided architecture in the type and style of trim, detail and roof elements as required for these criteria. The orientation, with the wide side facing Schulenburg Alley, is consistent with the homes south of Hazel St in the Lakeview Terrace but is out of place for the historic dutclitoum area north of Hazel St. Architectural Details The level of detail shown on the plans overall reflects appropriate choices in trim and detail and is appropriate for the style of the home. The style selected really fails to have a strong tie in to the character of the neighborhood that is developed around the proposed home. Specifics on the windows, and a lighting plan were not included in the application and has been made a condition of approval. Neighborhood Conservation District Design Review Staff agrees this is a transitional neighborhood, however, Staff finds that the style and mass of the home is out of character for the surrounding historic neighborhood. Therefore; staff is recommending against the plans as submitted. (7) Relation of demolition and future site use to the comprehensive plan and zoning requirements; The current comprehensive plan land use designation for the property is Single Family Small Lot and is zoned RB, tzvo family residential. The plans as submitted would meet all zoning requirements. This site is in the Neighborhood Conservation Design District and since the main structure is being removed the new home is subject to the infill design criteria. The site is also in the St. Croix Rivenmy overlay zoning district. 2007 Schulenberg Alley Demolition and NCD Permit Page 5 (8) A description of alternatives to the demolition; The applicant included ht)o alternatives to demolition; however, they each come at a higher cost as opposed to demolishing and building anew. (9) Evidence that the building or structure has been advertised for sale for restoration or reuse and that sale for restoration or reuse is not economically feasible. The home Was offered for sale in the Stillwater Gazette. Demolition Findings Section 34 -5 Subd 2 outlines the criteria for approval or denial of a demolition permit. There are two criteria the Commission must consider in either approving or denying a permit. 1. Is the building or structure historically significant? The code defines historically significant as "any building or structure or portion of a building or structure on the National Historic Register, a designated local landmark or a contributing structure or building in a designated national register historic district." While the building has been identified as being potentially eligible for listing on the national register, it has not been officially listed. Thus the building is not a historically significant building per City Code requirements. 2. The owner has made a reasonable effort to sell or preserve the structure and there is no alternative to demolition. Reviewing the application material, HPC found that the proposed plans that are required to be submitted as part of the demolition plan fail to meet the Neighborhood Conservation Design Review guidelines. As such, the Commission feels there are other alternatives to the proposed demolition that would meet the intent of the ordinance and recommend against the required demolition permit. Since there is an alternative to the proposed demolition plan, a finding is made that the applicant has failed to meet the requirements of Chapter 34 of the City Code related to building demolitions. As such if the City Council agrees with this finding then the demolition permit should be denied. 2007 Schulenberg Alley Demolition and NCD Permit Page 6 ALTERNATIVES The City Council has several alternatives related to these the appeal: A. Deny without prejudice. If the City Council finds that the proposal is not consistent with the demolition rules then the Council could deny the request without prejudice. With a denial without prejudice, the basis of the action is required to be given. Additionally, with a denial without prejudice the applicant could resubmit the request immediately. B. Deny. If the City Council finds that the proposal is not consistent with the demolition rules then the Council could deny the request. With a denial, the basis of the action is required to be given. Additionally, with a denial the applicant will be required to wait one calendar year before resubmitting the request. C. Approve. If the proposed demolition is found acceptable to the City Council, then the Council could approve the request. Staff would recommend the following minimum condition for approval. 1. All minor modifications to the plans shall be approved in advance by the Community Development Director. All major modifications shall be approved in advance by the HPC. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. 2. Final fixtures and placement shall be approved by the City Planner prior to the issuance of the building permit. 3. The garage shall be setback a minimum of 10 feet behind the front of the home or a variance shall be required from the Planning Commission. 4. The demoltion shall not occur until after approved on a NCD in -fill design of a new home. HPC RECOMMENDATION Based on the HPC action on January 4, 2012, they recommend that the Council outright deny the demolition request (option B above). A summary of the HPC actions are summarized on the next page. STAFF NOTE The review deadline for this item is February 15, 2012. Due to this, the Council need to take an action on the request at your January 31St meeting. Staff has prepared the attached findings of fact, conclusions, and order for the Council's Consideration. The last part of the order should be amended depending on how the Council elects to proceed. No order is needed if the Council elects to approve the request. attachment: Application; Supporting documents from the applicant; and Findings of fact, conclusions, and order 2007 Schulenberg Alley Demolition and NCD Permit Page 7 SUMMARY OF HPC ACTIONS The HPC has met and discussed plans for this property with the applicant a number of times. First, on October 3, 2011, the HPC held an informal discussion with the applicant to review their plans and provide initial feedback. On November 7, 2011, the HPC held a public hearing on the request. At that meeting, no public comments were received on the item. The Commission at that time was considering approving the demolition permit; however, they were not in favor of the proposed house design and were considering denying the in -fill design review permit. On November 29, 2011, three members of the HPC and City Staff met with the applicant to review various plan. Out of that meeting a possible home design plan was discussed. The item was on the December 6, 2011 meeting; however, the applicant asked that it be tabled so they could continue to work on the plans based on the November 29th meeting. Subsequent to the November 29th meeting and before the January 4th meeting, the applicant indicated that they could not move forward with the designs discussed during the November 29th Due to the 60 day deadline approaching, the Commission was required to take and action on the plans during their January 4th meeting. At the January 4th meeting, the adjacent property owner from 2011 Schulenberg Alley spoke in opposition to the request. She raised concern that the proposed home design and size would set a precedent and impact the long term viability of the homes along Schulenberg Alley. She urged the Commission to deny the requests. Section 34 -5 of the City Code lists nine items that must submitted as part of a "demolition plan" prior to approval of a demolition permit by the Commission. The applicant submitted each of the nine items for consideration by the HPC. Item 6 of a demolition plan requires the applicant to submit "proposed plans and schedule for reuse of the property on which the building or structure to be demolished is located ". The home and garage plans received were also part of the in -fill design review permit. The Commission denied the in- fill design review permit for failing to meet the character of the intent of the conservation design review guidelines. Since the plans were denied the Commission elected to also deny the demolition permit since the plans were part of the applicant's demolition application. The Commission discussed the possibility of either denying the request out right or denying the request without prejudice. If a request is outright denied then a similar application cannot be submitted for one calendar year. If a request is denied without prejudice then a similar request can be immediately be resubmitted without waiting. The Commission elected to outright deny the request. RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE DENIAL OF A DEMOLITION PERMIT CASE NO. DEM /2011 -55 WHEREAS, the City Staff has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to deny a demolition permit for property located at 2007 Schulenberg Alley; and WHEREAS, the City Council held a hearing on the 31st day of January 2012 to give full consideration to all the evidence presented and due consideration. NOW, THEREFORE, BE IT RESOLVED, by the City Council the following: That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding supporting the decision to deny, (with /without) prejudice, a demolition permit for property located at 2007 Schulenberg Alley, are hereby accepted and adopted. Adopted by affirmative vote of all the members of the City Council on the 31st day of January, 2012. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER BEFORE THE CITY COUNCIL In Re: An appeal of the HPC decision to deny a Demolition Permit for a residential single family home - HPC Case 2011 -55 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened a Hearing in the Council Chambers of City Hall at 7:00 p.m. on January 31, 2012 to consider an appeal of the Stillwater Heritage Preservation Commission denial of a demolition permit for 2007 Schulenberg Alley. At the Hearing held by the City Council, the City Council considered: a) a report to the City Council prepared by Michel Pogge, City Planner; b) all public testimony; c) written material previously submitted by the applicant Nathan Jespersen and the property owner Rick Swanson; and d) the Planning file (HPC 2010 -55) prepared by City Staff for the Application. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. That the property at 2007 Schulenberg Alley, legally described on Exhibit "A" with a County Parcel Number of 21.030.20.14.0016, is owned by Richard Swanson and Richard Nauman. 2. The Washington County Assessor's office lists the home as being built in 1882. 3. Chapter 34 of the Stillwater City Code requires a demolition plan be submitted for all buildings older than 50 years of age that are proposed to be demolished. Page 1 of 4 4. The applicants submitted a demolition plan to the City on October 20, 2011. Said demolition plan included plans for a new home and garage along with other items required to be submitted as part of a demolition plan. 5. The Heritage Preservation Commission held an initial public hearing on the demolition request on November 7, 2011. Said public hearing was continued first to December 6, 2011 and again to January 4, 2012. 6. In a letter dated December 13, 2011 and in accordance with State Statue 15.99, the City extended the 60 -day review period for an additional 60 days. The review deadline is February 15, 2012. 7. At the January 4, 2012 Heritage Preservation Commission meeting, the Commission reviewed the application that was presented. At that meeting the Commission made a finding that the proposed house plans submitted as part of the demolition plan failed to meet the Neighborhood Conservation Design Review guidelines. As such, the Commission found that there is an alternative to the proposed demolition plan that would meet the intent of the ordinance and moved to deny the demolition permit. The motion passed unanimously. S. On January 13, 2012, and within the required 10 -day appeal period, the applicant and property owner appealed the HPC action to the City Council. Said appeal was made on the grounds that applicant and property owner "feels that the HPC was in error to `deny' the demolition based on the home design — since the demo request is separate from the design request ". Page 2 of 4 9. Section 34 -5, Subd. 1 (6) requires that a person making application demolition permit to submit "proposed plans and schedule for reuse of the property on which the building or structure to be demolished is located ". 10. Based on the requirement that plans for reuse of the property are required to be submitted it is within the City's right to deny a demolition request if such plans run counter to existing rules, guidelines, and other regulations that the City has in place at the time of application. 11. Based on the January, 26, 2012 staff report prepared by City Planner Michel Pogge, the proposed house design fails to meet the City's Neighborhood Conservation Design Review Guidelines. Specifically the plans fail to meet guidelines 1, 2, 4, and 5. Said guidelines are required to be followed by City Code Section 22 -7 Subd. 5 (7). CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. 2. While house plans were submitted as part of the demolition permit application they fail to meet the terms of Section 22 -7 Subd. 5 (7) of the City Code. Page 3 of 4 ORDER IT IS HEREBY ORDERED 1. The demolition pen-nit is denied (with /without) prejudice. Adopted by a ATTEST: Diane F. Ward, Clerk Exhibits: vote of the City Council this 31 day of January 2012. CITY OF STILLWATER Ken Harycki, Mayor A. Legal Description B. City of Stillwater Planning File DEM 2011 -55 Page 4 of 4 City of Stillwater Heritage Preservation Commission Monday, November 7, 2011 * ** EXCERPT * ** Chair Lieberman called the meeting to order at 7 p.m. Present: Robert Goodman, Jeff Johnson, Reggie Krakowski, Howard Lieberman, Roger Tomten, Scott Zahren Absent: Council liaison Micky Cook and John Brach Staff present: Planner Mike Pogge Approval of minutes: Mr. Tomten, seconded by Mr. Krakowski, moved approval of the minutes of Oct. 3, 2011. Motion passed unanimously. OPEN FORUM No comments were received. PUBLIC HEARINGS Case No. DEM/2011 -55. A demolition request for a single family residence located at 1207 Schulenberg Alley in the RB, Two Family Residential District, and review for the construction of a new residence in the Neighborhood Conservation District. Nathan and Sara Jespersen, applicant. Mr. Lieberman reviewed the nine items required for the issuance of a demolition permit. Mr. Pogge said staff believes the applicant has met the minimum requirements of the nine steps. Mr. Pogge talked about the two criteria the Commission must consider in approving or denying a demolition permit: whether the building is historically significant and whether the applicant has made a reasonable effort to sell or preserve the existing structure and there is no alternative to demolition. He noted the residence is question has been determined to be potentially eligible for listing in the National Register, but it has not been listed, and, therefore according to the City's code requirements, is not historically significant. Regarding alternatives to demolition, Mr. Pogge noted the property has been on the market for a number of years and the applicant has placed advertisements and attempted to sell the structure for sale or relocation. He stated staff believes the applicant has met the requirements for the issuance of the demolition permit. Mr. Lieberman opened the public hearing. No comments were received, and the hearing was closed. Nathan Jespersen was present, along with contractor Josh Clendenen. Mr. Johnson asked about ownership of the property, whether the applicant was, in fact, the current owner. Mr. Pogge stated one of the current owners was in attendance and had signed the application for demolition. Mr. Lieberman suggested it would be premature for someone who does not own the property to seek a demolition permit. Mr. Pogge pointed out it is not uncommon for the potential purchaser of a property to have an agreement making a sale contingent upon getting zoning approvals. Mr. Lieberman wondered whether the current owner of record shouldn't be at the table and a party to the discussion; he expressed concern about consistency and whether previous applications were treated in the same manner. Mr. Johnson said he thought it seemed speculative to first apply for a demolition permit for a property that is not owned and suggested that having the demolition permit in hand may provide an advantage in acquiring the property for Page 2 of 3 HPC Minutes 11 -7 -2011 that use. Mr. Zahren suggested making the issuance of the demolition permit, should one be granted, contingent on the sale of the property taking place. Mr. Pogge noted that a very similar situation occurred last month regarding a property that Lakeview Hospital will be purchasing, with Lakeview representing both the hospital and the potential seller in a demolition permit; Mr. Pogge said staff always checks to be sure the current property has signed the application for permits, which has occurred in this case. Mr. Tomten noted the Commission has had this type of situation before, with the only difference, perhaps, that the owner might have been at the table; he pointed out the owner has signed the application and is aware of the plans. On a question by Mr. Johnson, Mr. Pogge stated that a permit when issued goes with the land, not the person, and he noted that one of the conditions of approval is that an infill design permit be obtained before demolition occurs. Mr. Pogge reviewed the infill design guidelines, noting there are 27 guidelines for the Neighborhood Conservation District which cover three general areas — neighborhood and streets, building and site, and architectural detail. He reviewed the property in question and noted that the property is located in a transition area. He pointed out that the proposed new structure is larger and of greater massing that homes in the immediate area, which is an area of concern; another concerns, he said, are the placement of the garage, the style of the roof, and architectural style. He said, while the site is located in a transitional neighborhood, staff believes the style and mass of the proposed home is out of character with the surrounding neighborhood and recommends against the plans as submitted. He said staff recommends approval of the demolition permit subject to approval of a future infill deign permit and denial of the infill design review permit as presented. Mr. Tomten asked the applicant to explain any changes made to plans since the informal discussion at the October meeting. Mr. Clendenen explained changes to the front elevation to achieve something of a one -story appearance as suggested during the previous discussion. The applicant and representative also talked about the orientation of the home and the new placement of the garage to the right side of the home. They explained that the buildable portion of the site is not as large as previously thought due to DNR bluff setback requirements and said one of the options to be explored is building within the same footprint as the existing structure. Mr. Pogge stated whatever design is selected, building outside of the current footprint will require going through the City and DNR's variance process. Mr. Lieberman talked about the history and character of the Dutchtown neighborhood as working folks' homes. However, he said, once a demolition permit is issued, the intent isn't to require replication of what was torn down; guidelines are intended to somehow acknowledge what still exists and what has existed in that community for many years, but not so much recognition that it becomes completely impossible to build something new. Mr. Lieberman said the two issues of concern to him are the placement of the garage and the roofline, but regarding the roofline said he thought there was creative room to play with. Mr. Tomten talked about the changes that have occurred in the immediate area and said he thought it was difficult to identify any specific streetscape to play off of; he noted this is a corner lot that transitions to a newer development of much different looking homes. Mr. Tomten asked the applicant if any thought had been given to incorporating the existing mass into either the garage or the area adjacent to the garage in such a way as to keep that building massing but let the new structure almost feel like a second structure and second home; he suggested using the existing small home as a small storage element, putting the garage behind the existing structure and massing. Mr. Clendenen stated there are two people interested in purchasing and moving the existing home off site. Mr. Tomten said if the existing home is moved off site, he would entertain more of the proposed plan, moving the garage back and rotating the house so the narrow fagade faces Schulenberg Alley. Mr. Clendenen spoke of Hazel Street as a transition point and indentified Page 3 of 3 HPC Minutes 11 -7 -2011 rooflines similar to their proposal in the immediate vicinity. Mr. Johnson said even though the houses up the Alley have been changed, they are all smaller scale houses, which is what he is struggling with; he said this proposal is so far from the guidelines related to massing and shape of the house that it doesn't play well with the neighborhood. There was discussion about Hazel Street as a dividing line between neighborhoods. Mr. Jespersen spoke of the orientation of the house, noting that it looks at the new neighborhood. Mr. Tomten suggested several ways to reduce the appearance of the massing from Schulenberg Alley. Mr. Pogge suggested having several HPC members meet with the applicant to perhaps come up with a better plan for consideration at the next meeting. The applicant asked for clarification on what architectural design might be acceptable, again pointing out there are other low -lying roofs in the immediate area. Mr. Tomten said he didn't have as much problem with a flat roof as with breaking the massing up in some way. Mr. Johnson moved to table both the demolition and infill review until the December meeting. Mr. Zahren seconded the motion. There was discussion as to whether to approve the demolition permit contingent upon resolving the infill design review. Motion to table passed unanimously. Mr. Johnson and Mr. Tomten agreed to meet with the applicants; Mr. Zahren agreed to participate as well. City of Stillwater Heritage Preservation Commission January 4, 2012 * ** EXCERPT * ** Vice Chair Johnson called the meeting to order at 7 p.m. Present: John Brach, Jeff Johnson, Roger Tomten and Scott Zahren Absent: Robert Goodman, Reggie Krakowski and Howard Lieberman Staff present: Planner Mike Pogge Approval of minutes: Mr. Brach, seconded by Mr. Zahren, moved to approve the minutes of Dec. 5, 2011. Motion passed unanimously. OPEN FORUM No comments were received. PUBLIC HEARINGS Case No. DEM /2011 -55. A demolition request for a single family residence located at 1207 Schulenberg Alley in the RB, Two Family Residential District and review for the construction of a new residence in Neighborhood Conservation District. Nathan and Sara Jespersen, applicant. Continued from the December 5, 2011 HPC Meeting. The applicant was not present. Mr. Johnson opened the public hearing. Judy Foster, 2011 Schulenberg Alley, said she was speaking on behalf of two other neighbors, Todd and Alicia Engstrom, and Hazel Winterlin. Ms. Foster referred to the historic nature of the neighborhood and said her main concern is that this decision would set a precedent. She said her house, which is 800 square feet, is on the City's Heritage Homes site; she said most of the homes on the Alley have been kept close to their original character. She expressed concern about the size of the home being proposed to replace the house in question; she said that would really impact the way her home looks and said it doesn't fit in with the homes to north. She said pointed out that it is possible to refurbish and renovate the original structures to meet the needs of a modern family. She noted several of the homes on the Alley are owned by the same person and expressed concern there would be a request for demolition of those homes at some point in the future, pointing out these are the last remaining examples of loggers' homes in the nation. She said she hoped that the proposed new structure would look like the homes to the north rather than the homes to the south and would respect the character of the neighborhood. She suggested that an historic community, such as Stillwater, should also focus on the more vulnerable homes such as those on Schulenberg Alley where lower income people can only do so much. She said for the new structure to look like and have the size of the homes to the south would be setting a dangerous precedent for the remaining homes on the Alley and would impact their property values. On a question by Mr. Johnson, Ms. Foster said there is a lot that can be done within the existing footprint of the home and said she would like the new structure to be a little bit more like the homes to the north. No other comments were received, and the hearing was closed. Mr. Pogge stated a subcommittee of the Commission had met with the applicant to discuss plans and said he had thought a possible solution had been reached as a result of that meeting. However, Mr. Pogge stated the applicant has gone back and studied the cost implication of making the changes and Page 2 of 2 1 -4 -2012 HPC Minutes decided it was not really feasible to continue with the discussed plan. He said at this point, the applicant is asking the City /Commission to be allowed to either split the property and allow a home to be built on each lot; allow the new home to orient and fully take advantage of the size of the property, similar to the other lots to the south; or to allow the existing home to remain as a mother -in -law apartment and build another structure. Mr. Pogge said staff had explored the possibility of doing a lot split, but said there is a provision in City Code which prohibits granting a variance for increasing density, which this proposal would be; he said that leaves one option — orientation of the home in size and character to the lots to the south, which he said he thought impacts the Neighborhood Conservation District. He said staff does not agree with the proposed house plan and believes there are other options that would still respect the neighborhood. Mr. Pogge said in conversations with the applicant, it appears the intent is to not proceed with plans. However, given there has been no formal withdrawal of the application, he said the Commission needs to take action due to the 60 -day review deadline. He said staff is recommending approval of the request in part: approval of the demolition permit, as staff believes the demolition request does meet all criteria, and denial of the Infill design review. He said approval of the demolition permit should be made contingent on receiving an Infill design review approval prior to demolition taking place. Mr. Johnson asked about a timeframe for the demolition permit; Mr. Pogge stated all permits expire after two years. Mr. Zahren questioned approving the demolition permit as none of the discussed plans were acceptable. Mr. Pogge said he believes there is a house plan that could be presented that would meet the Commission's approval; he said the current buyer may not desire to build that type of home, but there is a plan that would meet approval. Mr. Zahren asked about the timelines should the demolition permit be denied. Mr. Pogge said the denial could be appealed to the Council, the request could be denied without prejudice, in which case there is no waiting period for resubmission of a request, otherwise it would be one year before another demolition permit could be requested for the property. There was discussion about approval /denial of the demolition permit. Mr. Johnson noted the demolition permit application was complete with the exception of what the applicant was proposing to do with the site and questioned whether that would be grounds for denial of the demolition; Mr. Pogge said he thought that would be possible. Mr. Johnson moved to deny based on condition 7 — relation of demolition to future use, to the Comprehensive Plan zoning requirements and that the planned reuse is inconsistent with the Design Guidelines for the Design Infill. Mr. Zahren seconded the motion. Mr. Tomten clarified that motion would mean an applicant would have to wait a year to resubmit a demolition permit request; Mr. Pogge said that would be the case unless the request is denied without prejudice. Mr. Tomten asked Ms. Foster about her feelings, whether neighbors would support a rezoning effort in order to do a lot split to enable two smaller homes that would better fit the character of the neighborhood. Ms. Foster said historically there were two homes on the site in question and said having two homes there would fit the character of the historic neighborhood; she noted this site is the kingpin for the neighborhood as it faces Lakeside Drive, which is all newer and larger homes. Mr. Pogge said it would be important to note that a possible rezoning is not the reason for denial; he pointed out any rezoning would be a complicated process, involving the DNR. Mr. Johnson pointed out the motion for denial is based on condition 7 in the guidelines, not for any other reason. Ms. Foster said she thought neighbors would be fine with the one lot if the home was in character with the neighborhood. Mr. Brach said his only concern with the motion on the table is the possibility of a buyer coming along who wants to build a house that is totally appropriate to that neighborhood and they would have to wait a year before a demolition could be requested. It was noted that issue could be appealed to the Council at a later time. Mr. Zahren called the question. Motion for denial passed unanimously. To Whom it May concern, I am appealing the decision from the HPC to deny the demolition permit for 2007 Schulenburg Alley. HPC moved to table the demo approval until there was a final plan in place at the November 71h, 2011 City Hall meeting. We then met with 3 HPC members and Mike Pogge on November 29th to discuss home options. The meeting, though productive, left us with many differing opinions on "how" to construct the new home. We feel that the HPC was in error to "deny" the demolition based on the home design — since the demo request is separate from the design request. We ask that the City Council consider denying the request without prejudice, so that we can resubmit the demolition request to the HPC without waiting one calendar year. In addition, since the HPC has denied the request we have begun looking at other house designs for the property that would more likely be acceptable to the HPC. We'd like the opportunity to present these new options without waiting a year. Thank you for your consideration. Sincerely, Nat f Jespersen Propexty O ner Rick Swanson JAN 19 2012 I Y: _ L9U===J #1 Northeast — 2011 Lake Street 1 #2 East — 2009 Lake Street 1 #3 Southeast —124 Lake Side Drive Use: Single Family Home Size: 1 story & basement —1,288 SF #4 North — 2011 Schulenburg Alley Use: Marina Size: 2 stories (no basement), 2,400 sf Use: Single Family Home Size: 1 story (no basement) — 817 SF #7 Northwest — 2012 Schulenburg Alley Use: Single Family Home Size: 2 story (no basement) —1,810 SF Use: Single Family Home Size: 1 story (no basement) — 858 SF #8 West — 410 Hazel St E Use: Single Family Home Size: 1 story (no basement) — 928 SF Use: Single Family Home Size: 1 story & basement — 2,481 SF #6 South —101 Lake Side Drive Use: Single Family Home Size: 2 % story with walkway under — 2,679 SF Use: Single Family Home Size: 1 %2 story (no basement) —1,152 SF 10/20/11 City of Stillwater Heritage Preservation Commission 216 Fourth St N Stillwater, MN SS082 Dear Members of the Heritage Preservation Commission: The property is located at 2007 Schulenberg Alley. The home was built in 1882 per Washington County's Assessor website. The home on Schulenberg Alley is one example of a typical worker's cottage from the Nineteenth Century. Its broad side faces the street with a door in the middle and matching windows on each side of the door. On the rear is a kitchen addition. There is a minimum of decoration on the exterior of the home. The simple symmetry of the house, typical of other Dutchtown houses built in the 1870s or before, seems to belie a building date after 1900. This home is just a few blocks east of the old Dutchtown School near the intersection of Willow and 2nd St N. That area is now a park with a picnic pavilion where the school once stood. One of the four wells in Dutchtown was on the edge of the park in a space now occupied by the Second Street right of way. 3 i' I �C 5 I 9 I I I I 1 I I I I I m I xa �; wE �� M � � t ..* .. 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'20. /96. 0--el AWM—* 37-M — TRUSTEE'S DEED Mhmmom Uniform Convoyaaeits Skab (Rev. 6410) By Mvidud(s) Crop 3 incW Raurnd for Reootdins Data) hlawOrva Co., St. PwA, UN 661. 842.1886 DEED TAX DUE HEREON: ?AX. 7 0 Date: /►A� //. 2.6e / FOR VALUABLE CONSIDERATION, Barbara n'Brien Miller as Trustee(s) of the O'Brien Miller Living TrLmt dated March 5- 1995 Place of Trow Orantor(s), hereby convey(s) to Richard SwanwnAnd Richard Namm2n Grantee(s), real property in Washingg&= County, Minnesota, described as follows: See Exhibit A attached hereto. Bit eA&.t ee.eft7+tid'' fAei 4(#,&C A .H, «bed •A, rite fa�rA.>fij (N— space W needed. MOM an back) kmether with all heredit&Ments and appurtenances belonging thereto. WASHINGTON CoUlay TRUSTEES) Receipt No. 220712 Do*: 501,8r20u8 �t W Rep)stration haft hereon oL SM70 PAID " tmJ �` 1�?L� • MN Consmva*m Fund M.B. 473h $5.00 PAID Barbara O'Brien Miller Molly F. O' mke. A W by CJSriaI MTE OF —CALIMRNIA -- COUNTY OF SAN DIEGO _; u The foregoing was acknowledged before me on . April 2 , 2mis by Barbara A'Brien Miller (DO) as Trustee(s) of the Barbara O'Brien Miller living Tnter dated March 5 1995 (Nam or TfwQ MOTAWLaTAKra a1 L mcp i AY ."t.�'-Pjr]� CcoOlcpAAl in TM 99MWAMT WAS OU"M br P"Ma MM ADORnjQt Charles R. Bartholdi Jensen, Bell, Converse do Erickson, P.A. 1500 Wells Fargo Place 30 East Seventh Street St. Paul, MN 55101 651- 223 -4999 506X Grantor(s).. ammri1Ra or NOTARY puuxoR oTNel amAL Tm Smamems for the real property deeerlbed in d& inso stem shotdd be srm to &mhde mm and sddtem of atMase): /Q.c/twwi' /�'easmlN Rio t � ac,a�e�t G.ccwf M N r Legal description: The North 112 of Lot 3, Block 53, Carli & Schulenburg's Addition to Stillwater, together with the west 20 feet of vacated Lake Street accruing thereto. and The South 212 of Lot 3, Block 53, Carli & Schulenburg's Addition to Stillwater. together with the west 20 feet of vacated Lake Street and that part of vacated Hazel Street accruing thereto described as All that part of the North half of platted Hazel Street and all that part of platted Lake Street, adjacent to Block 53, Carli & Schulenburg's Addition to Stillwater, according to the plat thereof on file and of record as Doc. No. 415049 in the office of the County Recorder of Washington County, Minnesota, more particularly described as follows, to wit: Beginning at the southeast corner of the vacated west 20 feet of Lake Street as it abuts said Block 53; thence westerly along the southerly line of said Block 53 to a point 22.6 feet east of the southwest corner of Lot 3 of said Block 53; thence south at right angles 15.0 feet; thence east at right angles 27.0 feet; thence south at right angles 15 feet. more or less, to the southerly line of said North Half of platted Hazel. Street; thence easterly along said southerly line and its easterly projection to its intersection with a southerly projection of the easterly line of said vacated west 20 feet of Lake Street; thence northerly along said projected line 30 feet, more or less, to the point of beginning, subject to and reserving to the City of Stillwater an easement for snow storage purposes over this vacated portion. together with an easement over and across the South Fifteen (15) feet of Lot Three (3). Block Fifty-two (52). Carli and Schulenburg's Addition to Stillwater as set forth in Document no. 563778. �D TRANSFER c'2.1�43�,�t� . %�• ©41(0 The DutchWo Haw 4 This is a' ctrawgng of the typical Dutchtown. house; mr of which Must have been l orfstructed by Mill to house its Workers- SlttitV broadside to the road, these houses had two rooms downstaiM divided by a center wall w+ohch c ontakieit the chimney and StgVg. One room would have been used for and eating, the ether for living, and sleeping, Upstairs there 'was a loft used for sleeping and, when necessary, as a west rood: The earliest houses Probably had walls with rough sheathing and clay chinked into the cracks_ In every case, the front of the house is exactly syrivnetrical, with the door in the center, and a window an equal distance on moth sites of 'the door. 301 E. Vfflow, probably t egan with this paCtem, but they have been toa altered to determine their original configuration. The Ulm is of the Jos ph Q?��c Itause tilrat trs�d to b� at d 9�2 .'litrrt� S'r -art Street- this is a c�apr of �r u.�at r o7Cir poi rsdi b J.a Lutz alleres reproduced its Me book, & publishers b-� Croi i dt Press itt 19 6; Additional Historic information about the Dutchtown area: The far north end of Stillwater is known as Dutchtown, founded in 1853. The lumbering firm of Schulenburg & Boeckeler, of St. Louis, Missouri, came to Stillwater and built a large sawmill on the St. Croix River, about one -half mile north of downtown Stillwater. The lumber company also purchased 173 acres south of Brown's Creek and west of the river. On this acreage, a classic mill town emerged centered around the sawmill and the company store. At first, this settlement was known as Charlottenburg for Charlotte Boeckeler who died tragically in 1855, a year after marrying Adolophus Boeckeler. But as time went on, the settlement of German workers came to be called Deutschtown, or its corruption, Dutchtown. Because this northern edge of Stillwater was, for most of its history, separated from the rest of the city, Dutchtown had its own identity and history. Source(s): Plat of Part of Carli & Schulenburg's Addition to Stillwater, Minn. Surveyed and platted in December, 1892. (In the St. Croix Collection, Stillwater Public Library.) A History of the Dutchtown Residential Area by Donald Empson, October 1998. Below you will see additional history on the property and neighborhood. Prepared by Donald Empson of Empson Archives in 2008 for the city of Stillwater, Heritage Preservation Committee. In 1960, there was another United States census. In Charlottenburg, there ti DY6 Apptoximately 50 houses_ Reflecting the hard. times at the Ifift, and the Depression throughout the United States. 14 of these dwellings were vacant. There were approximately 44 fAvailies li; ing there; it does not appear there were any boarding houses. Perhaps their was a Policy that the meager number icf jobs available at the WIM should go to the married raea with families. There, were 89 adults and 84 children in the—community. Of the 99' adults, 76 (95 percent),eame, from parts ofwhat we consider Gomfty;df the remainder, five were from Switzerland, three from Holland, and five had been bcmid the U.S- Forty One of theworking men, were listed a s "laborers," a general term that would have bey used to describe the MM workers- The= was. addit' one saloon kecpft, WdBa exwy'C. D v ton, . M tZass; a w"Ww 'night,. R ra er; one carpenter, one tsilor., two farmers, and two peadUrs liming A*X t door to Leath other. Gerhu4 Knips; also had a Brewery on Bloek;39,26 Using the Ant tax assessoes records vailable, those from 1,961- it' is. possible to t1mapse where., the residents listed in the 1960 census fived in Charlottenburg- (Figure 3).24 The vast majority of these, 1360 houses -were valued by the Assessor at being under $50. This Would illdiCatt; -these'wert very smAll houses, one story. vvith a. center all divu smaller rooms. The ,ding the home into two smal 4!r chi a y, if there were one, would be in this center wall, and a stogy e vented into the chimney- One room would be, used for cooking and eating; the o1her for living and sleeping. The walls wrere probably tough sheathing with clay chink" into the cracks. I would guess this was the classic but4htown house of which there are re a few remnants toddy: a broadside house with the gables at each end. The fi-ont of the house would be symmebied,,%-iih a door in the middle, and a window on each side. In other parts of StWwatuatchits time, even its the w*rkiRVM&& neighborhoods the houses tended to be valued at $100 to $0-0. but in Dutchtown- there were only eight houses valued over S 100 scattered around the community. Pross. 1949. ?age 103404. 25 T.T. S. Ce"Us fw 1960. VVathingftn Cmwty. StiV vpUr. Paps 7;-79. D. Our intention is to demolish & remove the whole house, garage, and all foundations on the property. E. The demolition of the structures on this property is necessary because the cost Is more to restore, complete all code corrections, EPA lead requirements, Waterproofing, sewer connections, and ultimately add the square footage needed for the lespersen family on this property. Here is a cost analysis for the remodel vs. teardown & new construction: EPA Lead removal Lead Test $ - $ 800.00 1 Demo- Remodel Gut interior, strip exterior $ - $ 9,500.00 j Additions, pour new garage floor & new draitile $ Foundation areas 18,600.00 $ 19,400.00 $ Clean- UplDumpster additional dumpsters for on site demo 1,100.00 $ 2,300.00 $ Water Proofing break up floor for retro waterproofing system 1,200.00 $ 4,300.00 Lumber & Windows 80,000.00 $ 60,000.00 Millwork In lumber # $ - $ - Framing Labor straghten waft/floors etc.. existing 15,000.00 $ 15,800.00 $ Roofing Labor remove existing roofing repair decking 4,400.00 $ 5,600.00 $ Electrical redo all old wiring 9,000.00 $ 11,500.00 Heating & Air Cond. Remove old 14,000.00 $ 15,000.00 Plumbing PVC to cast fittings, retro work 12,000.00 $ 13,500.00 Low Voltage $ - $ - Siding Labor 4,000.00 $ 4,000.00 Brick Extedorrinterior $ - $ - $ Stone Exterior /Interior tuck point old foundation 5,500.00 $ 6,600.00 Gutters 1,000.00 $ 1,000.00 Winter Heat 350.00 $ 350.00 Insulation 4,500.00 $ 4,500.00 $ Fireplace 3,800.00 $ 3,800.00 $ Drywall 10,000.00 $ 10,000.00 Hardwood Floors 10,000.00 $ 10,000.00 Ceramic Floors 3,000.00 $ 3,000.00 Ceramic Tub/Shower 2,000.00 $ 2,000.00 Cabinets 9,000.00 $ 9,000.00 Trim Labor 3,300.00 $ 3,300.00 $ Painting and Staining 7,000.00 $ 7,000.00 Tops 4,000.00 $ 4,000.00 Carpet 3,400.00 $ 3,400.00 Appliances 6,000.00 $ 6,000.00 Mirror, Towel, Tissue 150.00 $ 150.00 Lighting Fixtures 1,500.00 $ 1,500.00 Designer Closets $ - $ - Shower Doors $ - $ - Garage Doors 1,200.00 $ 1,200.00 Decorating $ - $ - $ Cleaners 350.00 $ 350.00 Misc. 2,000.00 $ 2,500.00 Total Home Costs f 217,350.00 $ 241,350.00 Land Improvements Description Bid Cost Porta Potty 450.00 $ 450.00 Perk/Soil tests $ - $ - Survey 1,500.00 $ 1,500.00 Tree Clearing 1 tree 1,000.00 $ 1,000.00 Sift Fence 400.00 $ 400.00 Haaardos $ survey /removal septic tank removal/pump 1,000.00 $ 1,000.00 Demo old foundations and slab on site 7,000.00 $ 2,800.00 Excavation Shore existing structure 5,700.00 $ 6,500.00 Temp. Power /Utilities bury new servicesitemp power 1,500.00 $ 1,500.00 Sewer and Water From schulenberg 2000,WAC,SAC,Meter 5,300.00 $ 5,300.00 Sidewalk allowance 800.00 $ 800.00 Driveway longer drive on remodel 1,500.00 $ 2,000.00 Landscaping minimum sod & edging allowance 1,200.00 $ 1,200.00 Total Lot Imorovement Costs $ $ 24,450.00 27,350.00 i Admin Costs Description Bid Cost Insurance Builders risk policy higher on remodel 1,500.00 $ 2,800.00 Permits allowance 7,000.00 $ 7,000.00 Architects 1,500.00 $ 1,800.00 Finance Cost Owner Closing Costs Owner Total Admin Costs 10,000.00 $ 11,600.00 Totals Total Home Coats 217,350.00 $ 241,350.00 Total Lot Improvement Costs 27,350.00 $ 24,450.00 Total Admin Costs 10,000.00 $ 11,800.00 Overhead More overhead on any remodel or addition. 12,735.00 $ 30,514.00 Profit 15,282.00 $ 16,644.00 Service Work 1,273.50 $ 1,387.00 $ - $ - Commission Lot Total Project Costs 1 283,990.50 $ 325,945.00 F. Our plans are to construct a 2 story sql family residence on this property. We would like to start construction this Nov of this year and complete it Spring 2012. G. The property is zoned RB (two - family residential) and is part of the St Croix Riverway overlay district. The property is listed in the comprehensive plan as Low /Medium Density Residential. Additionally, the comprehensive plan lists the property as a potential landmark site with the following information: 2007 Schulenburg Alley. Dutchtown House. This small house with its hatch in the loft is the only remaining example of what I have called "The Dutchtown House" in my Dutchtown survey (p. 25). Unfortunately the house sits on a double lot, and will probably be gone by the time it might be designated. Or the owner will not allow its designation. For more information, see Empson: Dutchtown Residential Area survey. H. We have advertised the Structure for sale in the newspaper in hopes it could be purchased by someone and moved. We have not received any offers. We also considered remodeling the property and adding on to meet the lespersens needs. As you can see in the cost analysis above this is not feasible for them. STILLWATER GAZETTE AD AUTAORMATION Salesperson: MICHMLE ALARMS Printed at 10/20111 09tS3 by $U)GIN -- -- --- ---- - -- ...__- -------------------- --- - ACC - - - - 1076622 Status: N - SARA JESPERSON Start: 10/22/11 Stop; 11/02/11 1105 20D ST M Times Ord: 4 Times Run: ♦.*** STTLLWATER M ;5983 STD 1.00 X 8.00 words: 31 Contact: SAM Rate: COPT Cast: 47.30 Phone: (651)308 -3552 Claw-: 9400 HOUSES FOR SALE Faun: Descript: 24' X'12' HISTORIC LUMBER Email. sarajaanytimetitness.com Given by: t�••at. +wtt�ttst��tttttt�.wttr Created: mahre 10/20111 06:47 Agemi^y: Last Changed: mshre 20/20/13 09.53. �__.�iNL -ED�TF START -Iii STOP -------------------- Sf 5'P - - - - - -- ------- - ----- S2 SV 97 w 14/21/11 4 11/02111 K 5 IM A 94 N 10/26/11 1 10125/11 W ------------------ - .. ----- _ ----- --------------------- ..... -_ - -- - -. PA7Ci�i Pay,Dare 10/20/201.1 $41.30 VI •t *R4t* *(*.05292 0201SCM 2-f x 12' Historic Lumber Jack home on N side of downtown ror sale $j A)0. Must be willing to move home ltmm current lot 1b pay for all related expens. es. 6+514308-.IMU ADDITIONAL ITEMS: Misc property pics- a f 10/20/11 City of Stillwater Heritage Preservation Commission 216 Fourth St N Stillwater, MN 55082 Dear Members of the Heritage Preservation Commission: Design review Letter of intent: Our intension is to demolish the current home on 2001 Shulenberg Alley and build a new 2 story, single family home. We feel we kept 1 story mass closest to the neighboring properties (by keeping the garage on the North side), added a front porch to fit in with others, and positioned the home to fit this large lot the best way possible. We hope the HPC sees that we tried to fit our setting here keeping all neighbors in mind. We also hope to start this project before ground freeze this year. Thank You, Nathan & Sara Jespersen Josh Clendenen- Delaney Company LLC a 0 M t :•.� iM Codech SdOW& erMYMMaW Ofte 6R-00-Ml City BA 216N. a 9L Suter, MNSM Project A" 7 Chou- L/&bfr� 1. NeigldiorhoodAtchite�atSt�es: b- a Vernactdar o Itatiao�e a QueeaAaae o God3k o Or&&Revival a Se000dEmow o Ame�icaa w— Stick ® Otilar: i xia.r_ - 2. Prevailing neigbbasfiood street &ant SCftft(GU1ddIMW#IF#2P#3) Prer=Tmgwftc conblo*(est.) " Average setback on block (ca.) Proposed new house setback S 3. Is the panerir of homes in your adghbositood 1,1 -i /2, or2suWuhiglr? (4,#5) Horse on right Stories I 1 -1/2 2 Hasse an right 4 a o Houseonldt o a a i louse to:est • a a PrevwTmgonbkm* a a o Preveftoppositebkkk a a • Psoposeduearbom o o • 4. Prevailing Now Parch pattern in your zid rIbardwo�E: (Gulde"w #13) S. Prcvanb g Garage Ikon patters is yoar'eW&*&ooda (Gulde>isxs #1®, 011) FmW IM We OMW amp s Houseonrlght • o n Haaseonleft o r a Hausetnrear • 0 0 prevaxl'ngonbto& a • o Pwva1bgoppoifrebbdc o a • Pwposedmewlronse o a i 6. Prevailing Garage Size In your nai�ocrhoorl: ((itddelines #18, #11) 100 2 s" 3 SUN Gano Omp G=W Houseonr;& a • a House am 1e ft w a n Housetorear o i a Pievailiogotblo& a o 0 PrevalboPp bW= o • o Propos I skew house a is a 7. Is the proposed garage compatible in fin= and detail with the design dairacter ofthe main hanse? (Gaiddine #14) �tS S. If the proposed structure /garage location, setbacks, sin or general des4p character does not fit prevalliag neighborhood patterns, how do you propose to reduce its Impact on the ne�� rirood acrd srrcetseape? : From porch NOW Horse on right a • Hau�seonkR o w Howe to rear a M Pnvai1ing onbloc k o • Prevailing opposite block a a Proposednewhouse 1Wrteer - a • S. Prcvanb g Garage Ikon patters is yoar'eW&*&ooda (Gulde>isxs #1®, 011) FmW IM We OMW amp s Houseonrlght • o n Haaseonleft o r a Hausetnrear • 0 0 prevaxl'ngonbto& a • o Pwva1bgoppoifrebbdc o a • Pwposedmewlronse o a i 6. Prevailing Garage Size In your nai�ocrhoorl: ((itddelines #18, #11) 100 2 s" 3 SUN Gano Omp G=W Houseonr;& a • a House am 1e ft w a n Housetorear o i a Pievailiogotblo& a o 0 PrevalboPp bW= o • o Propos I skew house a is a 7. Is the proposed garage compatible in fin= and detail with the design dairacter ofthe main hanse? (Gaiddine #14) �tS S. If the proposed structure /garage location, setbacks, sin or general des4p character does not fit prevalliag neighborhood patterns, how do you propose to reduce its Impact on the ne�� rirood acrd srrcetseape? : M= .-If �l . � I1 / / 1 / to 1 is . , 7 9. Does the proposed structure worst with natural slopes and contours of the pmp=W (Guiddbw #ti, #7, #S) o Stru ctme pert paratid to scope * Budding deigned to reduce cat and Gil (midr�airaog�ls} o Landscaping incorporated intD grading chsages Na 1O.ArethexesISMIcenthmenthe PtorerW Wil ass tre m be reawmA or damaged by new con ebtu ction? ( IM IPiat.. a Types of trees ti"�1"'t • it +<. a Hdghts �' s Notes;. 1.. t+'o��oLiftnt4i All I *%At'J skirt M L 1 -4101. 1, WiQ the pcoposed structure siplitcan* affect your 10e411bor'saocdsr tosawftkin a4acaat yards, patios or rooms? (Guideline 021) House to right- A oY+t- HoasetoICk A owc House do near, n oA Notes: r_ r , 2 win theproposedsttuhnnoap ' affect yourncW&oW VbacAGuUMInes House to dght 9 Haan to leR` et Housetorear, no ... Notes; k a, J v'vOW ,*K VIC t.i --Il i-# ��� A.: 7tr How Wittporamiti&-eantl on 'PrknCy? or. OfIje0oc M win&M to s+edac+e impact o UseabsemSIassinwiodow o I, c mebaleonieStomblrlmiaeimpam a Use R orscimr a Other, _ r• will r-.tL ,O► �. i r✓�I N fi14t %r }tors t4- 3. Now is outdoor lighting impact minisaIzed for udgilbw:?(tiuideline #23j Ligllssareioeatedard6 p e l ' daway boar neWodn9proputy 1,3&S kvwarlGMddedtop ugl M &tibMli . Pabfift 0 PbolograpT�ofsisaanti.pe. El 9 ro OR 6517 65.24' MOMMIN -Max AUM AUXV AU" 65.22' "'mya 35.24 NORTH KERL".WVWM"=ff O O O AUff tV 15' 1 15' MM ELEVATION., b I 41M N c L. S MAIN FLOOR - Reversed F.S.F. 1285 UPPER FLOOR - reversed FSF =1270 k `'P Y s= Blom Solid Solutions from Engineers You Trust I A, I Project: Stillwater City Hall Project: HVAC Pre-Design Report Date & Time: January 31, 2012 @ 7:00 p.m. PRESENTERS: Name - -_ Representing Discussion Lynne Bloom Bloom Engineers & Assoc Overview George Bloom Bloom Engineers & Assoc Chiller — HVAC System Ryan Skoug ESI Engineering Sound Consultant Bloom Engineers meet with Larry Hansen, Rich Bornt and Cindy Shilts to review issues regarding the existing chiller and existing HVAC system. A Pre-Design Report was prepared which addressed the following: Chiller Existing conditions • Trane roof mounted 70 ton chiller with two "rotary screw" compressors installed in 1996 • Chiller has been going off intermittently • Trane serviced machine • Replacement options • OPTION #1: Trane 70 ton chiller with four "scroll" compressors mounted on roof • OPTION #2: Trane 70 ton chiller with four "scroll" compressors mounted on grade • OPTION #3: Trane 60 ton (DX) cooling unit with four "compressors" mounted on grade • Sound comparison o Review of sound analysis by ESI Engineering CHILLER SOUND POWER COMPARISON OPTIONS CHILLER OCTAVE BAND SOUND POWER LEVELS (60 Hz) MODEL TYPE 63 125 125 Soo 1000 2000 4000 8000 RTAA070 EXISTING CHILLER 97.0 96.0 99.0 99.0 96.0 91.0 86.0 82.0 #1 & #2 CGAM070 QUIET CHILLER 88.0 87.0 86.0 90.0 88.0 85.0 80.0 73.0 #3 TRAUJC60 DX CONDENSING 97.0 J 92.0 910 94.0 , 90.5 89.0 87.0 , 85.0 Minnesota Office: 7616 Currell Blvd., Suite 200, Woodbury, MN 55125 Phone: (651) 264-3075 Wisconsin Office: 1347 County Road TT, Roberts, Wl 54023 Fax: (715) 749 -4158 George Bloom Direct: (651) 247-3776 Lynne Bloom Direct: (651) 238-8496 HVAC system • Air Supply Unit • Appears adequate, typical life expedience 25 +/- years • Recommend air damper replacement • Recommend control modifications (readjust discharge air temperature) • Air Exhaust System • Appears adequate • Recommend control modifications (automate fan on /off and status) • Terminal Units (VAV box with reheat coil) • Appear adequate • Recommend control modifications (revise air flow settings based upon heating or cooling) • Temperature Control • Johnson "Metasys" system • System was upgraded about 2 to 3 years ago • Recommendations • Monitor / control new chiller • Air Supply Unit • Exhaust Systems • Terminal Units • Monitor / provide outdoor reset control • VAV Boxes, per the "Screenshot", have an Occupied / Unoccupied set- point, both of which appear to be approximately the same temperature. Most VAV boxes are set up to modulate to a maximum flow for cooling and modulate to a minimum air flow, than activate the reheat coil for heating. Because of the VAV box minimum air flow and the heating system being off during the summer some rooms may overcool. F. Tox -Alert system in Police Garage and Fire Station • DISCUSSION: During a telephone conversation with the previous Johnson Controls Service Tech, Phil Martineau, noted that he remembered a few years ago there were issues with the Tox -Alert system. • RECOMMENDATION: Since Phil's memory is from a couple years ago and may have been addressed we recommend this be reviewed during the design phase of the project to discover any issues and provide recommendations to mitigate issues discovered. OPTIONS — RECOMMENDATIONS — PROBABLE BUDGETS Following is our analysis of the existing operating system: A. Chiller We recommend replacing the existing chiller with option #1. OPTION #1: Replace the existing chiller with a new Trane Model CGAM070 or equal, air cooled chiller package. Locate the chiller on the roof in the same location as the existing chiller. Chiller shall have four "Scroll" compressors and six condenser fans. The unit would be a standard unit with "Super Quiet Fans ". Connect to the existing chilled water piping, pumps, cooling coil and electrical power. Revise power connection to pumps. Utilize a glycol water solution. Interconnect chiller operation with the Energy Management System to vary the chilled water temperature. ■ Pro • Lower construction cost • Less disruption ■ Con o Even though the unit is quieter neighbors may still hear • Opinion of construction cost: $90,100.00 • Opinion of energy savings (electricity)/ year: $ 1,670.00 • Opinion of Xcel rebate - approx $ 750.00 OPTION #2: Replace the existing chiller with a new Trane Model CGAM070 or equal, air cooled chiller package. Locate the chiller on grade west of the building. Provide new chilled water piping to existing pumps and cooling coils. Chiller shall have four "Scroll" compressors and six condenser fans. The unit would be a standard unit with "Super Quiet Fans". Connect to the existing chilled water piping, pumps, cooling coil and electrical power. Revise power connection to pumps. Utilize a glycol water solution. Interconnect chiller operation with the Energy Management System to vary the chilled water temperature. ■ Pro • Not as much noise exposure to the neighborhood • Higher energy efficiency because of lower ambient air temperatures Con • Higher construction cost • Disruption of area for new chilled water piping • Offices adjacent to the chiller will be noisier Page 7 OPTION #3: Replace the existing chiller with a new air cooled (DX) Direct Expansion, multiple (4) compressor unit installed on grade on the west side of the building. Replace the existing chilled water cooling coil with a dual circuit DX coil. Remove the existing chilled water piping, pumping, expansion tank and air eliminator. Provide new piping and refrigerant from the new refrigeration unit to the new coil. • Pro • Maintenance, no chilled water pumps or glycol solution • Lowest energy cost • Con • Sound, unit is quieter than existing unit but nosier than Option #2 unit • Higher construction cost Chiller Replacement Study Summary o Proiect First Cost Analvsis Pro ected FinatCostAnalysis Option Type Part Load EER Chiller General Conditions Demolition System Installation, Start -up, Bonds, Etc. Total System Installation 125 #1 t7O ton Air Cooled w/ glycol on Roof 15.6 $42,000 $7,500 $43,600 $93,100 #2 0 ton Air Cooled w/ glycol on Grade 15.6 $42,000 $8,500 $99,5w $150,000 #3 160 ton Air Cooled OX on Grade 16.4 $24,000 1 $8,500 1 $142,500 1 $175,000 o Ener¢v Analvsis EnergyAnalysis Option Type Part Load EER NPLV (KW/Ton) Ton•hr / Yr Annual Energy Coat 065 KW/hr 20 Year PV Electric 125 #1 70 ton Air Cooled w/ glycol on Roof 15.6 0.769 72000 $5,075 $43,137 #2 70 ton Air Cooled w/ glycol on Grade 15.6 0.769 720DO $6,075 $43,137 #3 60 ton Air Cooled DX on Grade 16.4 0.732 72000 $4,478 063 Exiati AlrGireledwt ltirr 19.3 :`; 11902 71(100 7777WM7 i' 73.0 o Summary Summa Option Type OCTAVE BAND SOUND POWER LEVELS (60 Hz) Total Coat After 20 Years Present Value) Energy Analysis Notes: 41 0 ton Air Cooled w/ glycol on Roof 125 $136 237 Does Not InGude Cost of Glycol nor Inhibitor Packs B #2 0 ton Air Cooled w/ 1 on Grade 4000 $193137 Does Not Include Cost of Glycol nor Inhibitor Pack if Needed #3 160 ton Air Cooled DX on Grade 97.0 $2113,063 99.0 o Sound Power Comparison (Note: refer to sound analysis provided by ES/ Engineering to City of Stillwater in the exhibits section at the end of reoort) Un- weighted SOUND POWER levels Page 8 CHILLER SOUND POWER COMPARISON CHILLER OCTAVE BAND SOUND POWER LEVELS (60 Hz) OPTIONS MODEL TYPE 63 125 us Sw 1000 2000 4000 8000 RTAA070 EXISTING CHILLER 97.0 96.0 99.0 99.0 96.0 91.0 86.0 82.0 #1 & #2 CGAM070 QUIETCHILLER 88.0 87.0 86.0 90.0 88.0 85.0 80.0 73.0 #3 1 RAUJC60 DX CONDENSING 97.0 92.0 92.0 94.0 90.5 89.0 87.0 85.0 Un- weighted SOUND POWER levels Page 8 B. Air Handling Unit We recommend the existing air handling unit for the City Hall remain. OPTION #1: Replace the existing outdoor air intake dampers and relief air dampers to provide tighter air shutoff when the unit is operating at minimum outdoor air conditions. Minimum damper position is typically at outdoor air temperatures below approximately 50 °F or above 807. ■ Pro • Energy savings not allowing as much air leakage • Possibly better control if existing dampers are binding Con • Construction cost • Air handler must be shut down for construction (Estimate 8 hours) • Opinion of construction cost: $14,000.00 • Opinion of energy savings (electricity & gas)/ year: $ 1,000.00 OPTION #2: Modify the temperature control sequence to vary the discharge air temperature based upon the room (VAV Box Area) calling for the most cooling or most heating. Refer to Temperature Control / Energy Management System section for additional information. OPTION #3: Refer to Chiller replacement Option #3 for additional information. If Chiller Option #3 is selected the cooling coil in the unit requires replacement. C. Exhaust Systems Assuming the systems are operating as specified they appear adequate. Refer to Temperature Control / Energy Management System section for additional control and monitoring options. D. Terminal Units Even though we noted some reduced riser duct sizes we are not recommending modifications at this time. The VAV box with reheat coil should be adequate to provide required space temperatures with proper control modifications. OPTION #1: we highly recommend the VAV box and reheat coil temperature control sequence be revised. To prevent overcooling, when the boiler is not operating, no heat to the reheat coils, the VAV boxes need to be able to reduce the air flow to levels less than the present set points. During the cold weather, when the boiler is operating, the minimum air flow position must be set to provide space heating. Refer to Temperature Control / Energy Management System section for control modifications to accomplish these settings. E. Temperature Control / Energy Management • Opinion of probable budget TOTAL: $52,000.00 • Opinion of energy savings (electricity & gas)/ year TOTAL: $ 4,750.00 CHILLER OPTION #1: the existing chiller start/stop from the existing Energy Management System shall remain. Add manual on /off control of chiller and circulating pumps, monitor chilled water temperatures, (return and supply), automatic readjust of chilled water supply temperature based upon cooling requirements. The internal chiller control system shall cycle compressors and condenser fans as required. ■ Pro • Able to monitor from the Energy Management System • More efficient operation Page 9 NM • Con o Construction cost • Opinion of probable budget cost: $12,500.00 • Opinion of energy savings (electricity) / year: $ 1,000.00 AIR HANDLING UNIT OPTION #1: add the following to the existing control sequence. Readjust the discharge air temperature based upon the room, (VAV Box Area) calling for the most cooling or most heating within the range of the maximum high supply air temperature and minimum low supply air temperature. • Pro o Typically provides more supply air flow to the rooms • Con • Typically more supply air does not reduce energy • Construction cost • Opinion of probable budget cost: $10,000.00 • Opinion of energy savings (electricity & gas) / year: $ 500.00 EXHAUST SYSTEM OPTION #1: provide on /off fan control, both manually and through the Energy management system. Monitor fan on /off. • Pro • Easier control of required fan operation • Energy savings if some fans can be cycled off • Con o Construction cost • Opinion of probable budget cost: $ 9,000.00 • Opinion of energy savings (electricity & gas) / year: $ 1,000.00 TERMINAL UNITS OPTION #1: revise VAV box minimum air flow settings such that if hot water for the reheat coils is not available the box is allowed to fully close. When hot water for the reheat coils is available the VAV box minimum setting shall be approximately 50% of maximum air flow. Provide occupied /unoccupied room temperature set point adjustments. • Pro • More balanced room control during cooling • VAV box is allowed to shut off air flow if cooling is not required • Allows unoccupied room air flow to shut off • Do not overcool rooms • Saves energy • Con o Construction cost • Opinion of probable budget cost: $ 8,000.00 • Opinion of energy savings (electricity & gas) / year: $ 11000.00 BOILERS OPTION #1: add boiler and circulating pump on /off control, monitoring of supply f and return water temperatures and outdoor reset to adjust the supply water temperatures 66i based upon outdoor air temperatures. ■ Pro o Enables monitoring the boiler operation from the Energy Management System o Saves energy I i Page 10 • Con o Construction cost • Opinion of probable budget cost: • Opinion of energy savings (electricity & gas) / year: END OF REPORT — EXHIBITS START ON THE FOLLOWING PAGE. Page 11 $12,500.00 $ 1,250.00 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: January 26, 2012 RE: Feasibility Study for the 2012 Street Improvement Project Project No. 2012 -02 INTRODUCTION Based on the condition of the streets as presented in the 2010 Pavement Management Plan, a feasibility study of the following streets was authorized by Council on November 1, 2011. Pavement reconstruction • 3rd Street North (Myrtle to dead end) • Laurel Street • Harriet Street (Myrtle to Linden) • Martha Street (Myrtle to Mulberry) • Everett Street (Myrtle to Laurel) • Rice Street (Everett to east end) • Linden Street (Everett to Harriet) Mill and Overlay • 6th Avenue (Orleans to Churchill) • Churchill (3'd Street to 6t" Avenue) • Northwestern Avenue EXISTING CONDITIONS Pavement reconstruction The streets selected for reconstruction were rated in poor or worst condition in the 2010 Pavement Management Plan. The pavement on these streets exhibits rutting, settling, potholing, and extensive cracking. The streets have aging storm sewer systems and a lack of curb and gutter. There are various sections of sidewalk that are in poor condition. The Water Board has identified 75 galvanized water services throughout the project area. These galvanized services were installed prior to the 1960s and have a high tendency to corrode and rupture. There are two blocks on the project (Linden Street and Rice between Everett and Martha) where homeowners are supplied by joint galvanized water services. The water board identified one older style 4 -inch hydrant without available replacement parts. There is no sanitary sewer on Rice Street to the east of Harriet Street, where two properties are served by septic systems. The sanitary sewer mains throughout the remainder of the project have been televised and are primarily in good condition except for isolated locations of cracking and root intrusion. Many of the catch basins show deterioration, while the storm sewer pipes are in good condition. Mill and Overlay The streets selected for mill and overlay were primarily rated in fair condition in the 2010 Pavement Management Plan. These streets show signs of deterioration, but have adequate structural strength to support a mill and overlay. They have existing concrete curb and gutter which is primarily in good condition. There are some sections of sidewalk along Churchill Street and 61h Avenue that are in poor condition. The storm sewer, sanitary sewer, and water main are primarily in good condition. PROPOSED PROJECT Pavement reconstruction Identified catch basins, galvanized water services, and a hydrant will be replaced. New water main will be installed on Linden Street between Everett Street and Harriet Street and on Rice Street between Everett Street and Martha Street. New sanitary sewer will be installed on Rice Street for about 250 feet east of Harriet Street. In accordance with the City storm water permit, reconstruction projects need to target infiltration of %2 inch runoff from roadway surfaces. To achieve this requirement, three rain gardens will be installed and one larger scale infiltration basin. The existing pavement will be reclaimed and used as a base course. During reclaimation, existing pavement and base course is re- ground on site and used as a recycled aggregate base course, with new aggregate base supplemented as necessary. New concrete curb and gutter will be installed on all reconstructed streets. Sidewalk will be replaced where it is severely cracked, heaved, or misaligned. New rings and seals will be installed on storm and sanitary sewer manholes to prevent future deterioration. Sewer mains will be lined at identified locations. Once the street is brought to appropriate grade, then 4 inches of new bituminous will be installed in two separate lifts. Restoration of turf and driveways is the final step. Existing and proposed street widths are presented in the following table. Street widths for reconstructed streets: Street Between streets (start/end) Existing Proposed Everett Myrtle Mulberry 36 32 Martha Myrtle Mulberry 36 32 Harriet Myrtle Mulberry 30 32 Rice Everett east end 28 to 32 28 Everett Mulberry Cherry 37 36 Harriet Mulberry Linden 30 28 Linden Harriet Everett 26 28 Laurel Owens 4th 34 32 Laurel 4th 3rd 42 32 Laurel 3rd 2nd 28 32 3rd Myrtle Mulberry 35 to 38 36 3rd Mulberry Laurel 28 32 3rd Laurel north end 28 28 Mill and Overlay The top 1.5- inches of bituminous surface will be milled. Identified curb sections, sidewalk, and catch basins will be replaced. Sanitary sewer manhole rings will be sealed and sewer mains will be lined at identified locations. A 2 -inch bituminous wear course will be placed, followed by completion items such as turf restoration. PROJECT COST AND FINANCING The budget for the 2012 Street Improvement Project is $2,143,000. The total estimated cost of the project is $2,103,000, including design, surveying, inspection, administration, and contingencies. Pavement reconstruction Estimated Cost: $1,781,000 (includes design, inspection, surveying, administration) According to the City Assessment Policy, replacement of galvanized water services would be assessed 100% to the benefitting property owner. The property owners with the galvanized services would pay the cost of $1,685 per service. New utilities are assessed 100% to the benefitting property owner. The two property owners on Rice Street east of Harriet would each receive $4,155 preliminary assessments for the extension of sanitary sewer. The property owners on Linden Street and Rice Street (Everett to Martha) would receive $2,675 preliminary assessments for new water main to replace the joint galvanized service under the street. According to the City Assessment Policy street improvement projects (except in the Industrial Park) are assessed 50% to the benefitting property owner and 50% from City funds. The front footage assessment rate for commercial and institutional properties would be $54.14 per foot. City properties, such as the library and parking ramp, would be paid with City funds at the front footage rate. The residential properties would be assessed by the unit method with assessments calculated as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy Assessed properties consist of 15 multi - family properties, 13 commercial /institutional properties, and 151 single family properties. The preliminary unit assessment for the reconstructed streets is $4,416. Churchill Street /6"' Avenue Avenue Mill and Overlay Estimated Cost: $215,000 (includes design, inspection, surveying, administration) According to the City Assessment Policy street improvement projects (except in the Industrial Park) are assessed 50% to the benefitting property owner and 50% from City funds. There are 4 multi - family properties, 44 single family properties, 1 commercial property, and I open space parcel (old athletic fields) along this portion of the project. The commercial property would receive a preliminary front footage assessment rate of $26.29 per foot. The open space would be paid from City funds at the front footage rate. The residential properties would be assessed by the unit method with the units assigned as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy The preliminary unit assessment rate for the residential properties would be $2,025. Northwestern Avenue Mill and Overlay Estimated Cost: $108,000 (includes design, inspection, surveying, administration) According to the assessment policy, properties in the industrial park are assessed for 100% of the cost of street improvements. It is proposed that the benefitting properties be assessed on a front footage basis. There are 17 parcels along Northwestern Avenue with a total front footage of 2,879, including 140 feet of City owned property at the water tower. The preliminary assessment rate would be $37.50 per foot, with the cost of the footage along the water tower property paid by the City. Proposed Preliminary Assessment Summary Table Type Assessment Rate Adjusted Front footage Assess. Units Assessment Amount Reconstruction- commercial /institutional $54.14/ foot 1464 $79,260 Reconstruction- residential $4,416/ unit 152.8 $674,765 Mill and overlay — Churchill commercial $26.29/ foot 115 $3,023 Mill and overlay - residential $2,025 /unit 38.7 $78,367 Mill and overlay- Northwestern Avenue $37.50/ foot 2739 $102,712 Galvanized water services $1,685/ service 75 $126,375 New Sanitary Sewer on Rice Street $4,155 /service 2 $8,310 New Water on Linden and Rice Street $2,675 10 $26,750 Assessment Subtotal $1,099,562 Grant for Storm Water Improvements $31,000 City Capital Projects Fund $972,438 Street Improvement Project Cost $2,103,000 Street Improvement Project Budget $2,143,000 PROPOSED SCHEDULE (PRELIMINARY) January 31 February 28 ................... March 6 ......................... March 20 ....................... April 17 ......................... May through August ..... September 4 .................. .........Feasibility Study .........Neighborhood meeting .........Public Hearing .........Approve plans .........Award bid .........Construction .........Assessment Hearing RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2012 Street Improvement Project and order a public hearing to be held on March 6, 2012 at 7:OOPM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2012- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2012 STREET IMPROVEMENT PROJECT, (PROJECT 2012 -02) RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2012 STREET IMPROVEMENT PROJECT (PROJECT 2012 -02) WHEREAS, pursuant to resolution of the Council adopted November 1, 2011 a report has been prepared by the City Engineer with reference to the 2012 Street Improvement Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: The Council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,103,000. 2. A public hearing shall be held on such proposed improvement on the 6th day of March 2012, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 3 lsr day of January 2012. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor 2012 FEASIBILITY STUDY AREA LEGEND TYPE) ' ater 1 (PROJECT RECONSTRUCT THE 114THPLACE IF MINNESOTA MILL AND OVERLAY 0 1000 2000 4000 SCALE IN FEET IwcrvUJIC;K Ty1,F ST. THIRD STREET ST. � ST. ST. E LAUREL STREET ST. Q MYRTLE ,T _- IN T EdL CHEN i� PINE 5 s 'I X wO DODO v - s 6C V,D. m V, �2 ti- 6TH AVENUE CHURCHILL ST. rya v J W ; CURVE CREST o NORTHWESTERN AVE. O N STATE HWY. 36t .t'L 11111111DU A.L1V11 MEMORANDUM TO: Mayor & City Council FROM: Diane Ward, City Clerk SUBJECT: Amendment to Chapter 43, Liquor REVIEWED BY: Police Chief Gannaway, City Attorney Magnuson and City Administrator Hansen Attached is a redlined copy of proposed changes to Chapter 43, Liquor, of the Stillwater City Code. My justifications for the proposed changes are in the boxes. RECOMMENDATION: It is staff's recommendation that Council approve the proposed changes and first reading of the ordinance. ACTION REQUIRED: If Council agrees with the staff recommendation, they should pass a motion approving the first reading of an ordinance amending Chapter 43, entitled Liquor, of the Stillwater City Code. AN ORDINANCE AMENDING THE STILLWATER CITY CODE, CHAPTER 43, LIQUOR THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending. Stillwater City Code Section 43, Liquor, is amended that will hereafter read as follows: Sec. 43 -6. Restrictions Subd.2. Signage 1. Signage for the premises "NO ALCOHOL BEYOND THIS POINT" or "NO ALCOHOL PERMITTED IN THIS AREA" shall be 2 inches (2'') tall in contrasting letters. This shall be determined by the City Clerk and /or Building Official. 2. Consumption or Sale of alcohol on non - licensed areas of the premises will be in violation of this liquor ordinance and subject to a fine as stated in Chapter 22, Section 22 -9. Justification for change: Even though there is a designated licensed premises (that must be compact and contiguous); this section would require establishments that have decks that abut public or other private property, to inform their patrons that that no alcohol is allowed beyond a certain point or in a certain area. Good examples are: Freight House deck, PD Pappy's patio, American Legion deck, Nacho Mama's deck and the Lumberyard mezzanine. Sec. 43 -10. Investigation of Applicant for License. (a) Preliminary Background. On an initial application for a liquor license (except Temporary Liquor License), or transfer of a license, and on an application for renewal of a license, the City Police Department shall conduct a preliminary criminal history through the Minnesota Computerized Criminal History (CCH) system, and a driver's license check or it may contract with the commissioner of public safety for the investigation. The applicant must submit an investigation fee with the application as required in Chapter 43, Sections 43-67 of the City Code in addition to any license fee. (i) The preliminary criminal history and driver's license background must be completed for the following persons: Owners* Partners* Officers* Agents /managers who oversee the sale or purchase of liquor. * If a large corporate or franchise business (more than three owners /officers /partners) applies for the liquor license, the City Police Department shall conduct a Preliminary criminal history as stated in Sec. 43- 10(a). Each corporate officer must also complete a Personal History Form in addition to the agent or manager's requirement. Justification for change: BCA will only allow the Police Department to run criminal histories on Owners, Partners, and Officers. In the case of Cub Foods, Cub Liquor, Haskells, and Dock Cafe the number of Owners, Partners, and Officers can amount to 10- 15 or more that the Police Department has to run criminal checks on. Limiting the number to 3 owners /officers /partners required for a BCA criminal history, alleviates a burden to the Police Department. However we will still require a Personal History Form on all owners /officers /partners, and run a public CCH on the rest of the owners, partners, officers, along with Managers of establishments. The criminal history check will be done on the manager /agent or responsible party through the public Minnesota Criminal History website. Each manager shall complete a Personal History Form. Justification for change: Managers are the ones directly responsible for the sale of the liquor and it is their moral character that should be questioned as well as owners /partners /officers. (ii) The application packet shall include the following for the completion of a CCH for owners, partners, officers, manager /agent or responsible party: a. Data practices Advisory for Protected Information; and b. Consent for Release of Information. (b) Comprehensive Background and Financial Investigation. If the results of a preliminary investigation warrant are not acceptable to the Police Chief, a comprehensive background and financial investigation may be conducted. The City may either conduct the investigation or contract with the commissioner of public safety for the investigation. If a comprehensive background and financial investigation is conducted, and if any part of the investigation occurs outside of the state, the fee for such comprehensive background and financial investigation shall not exceed $10,000.00, less any amount paid for the initial investigation. The unused balance of the fee shall be returned to the applicant whether or not the 2 application is denied. The fee shall be paid in advance of any investigation. The results of the comprehensive background and financial investigation shall be sent to the commissioner of public safety if the application is for an on —sale intoxicating, an on —sale wine with strong beer, or off —sale liquor license. Justification for change: We have never had to do a complete comprehensive background after a preliminary one (there have not been issues), but should the need arise we should be able to charge more than $300.00 for a comprehensive background. I would be more in favor of the BCA doing the comprehensive background check rather than placing the burden on the Police Department, but the applicant should pay for it, not the City. Sec. 43 -73. Action on application. The "may eon City Clerk and Police Chief shall investigate the applicant and the representations set forth in the applications. N,&4 ° of the .., blie 1.°.,,ing „taint g the date and tiffle of the heafing, to eensidef a Hew of tfans of a liquor- lieense, shall be published at least. ll'11 days pr4of to the date of the h i _ Justification for change: Section 340A of the MN Statutes, has no requirement that a public hearing be held on the question of whether a new license, transfer or renewal should be issued. Since 2004 there have been 50+ public hearings on the issuance of a new, or approving the transfer of a liquor license, and during these hearings the only comments received were from the applicants. Removing this requirement from the City Code would save staff time and eliminate publication costs. The license would still come before Council for approval. The City Council shall either approve or reject the application. If approved, the city clerk shall issue the license, providing the fee has been paid and the license approved by the police, fire, inspections, finance, city clerk departments of the city,-state commissioner, or any other State agency (i.e. Departmciit of Agriculture), when applicable. No license shall be transferable by the licensee or to other premises that described in the original application. Justification for change: In the past, the State regulated brewers /breweries. With the addition of the Tap Room License and their ability to sell their product off -sale it is important that verification documentation has been received from other State Departments /or the ATF. 2. Saving. In all other ways, the City Code will remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. 3 Adopted by the City Council of the City of Stillwater this day of , 2012. ATTEST: Diane F. Ward, City Clerk il CITY OF STILLWATER Ken Harycki, Mayor -,,, . ,t, wa tc r ______ _ _ _ ___Memo Community Development Department To: City Council From: Michel Pogge, City Planner 0 Date: Thursday, January 26, 2012 Re: Community Development Summer Intern Message: In light of the current budget situation the Community Development Department has not had a summer intern since the 2007. Over the years the department has been approached by a number of individuals seeking an internship but with the lack of funds many individuals have been reluctant to commit to and take an unpaid internship. The department has identified a number of projects that would be beneficial to City while allowing an individual to gain valuable experience in an internship setting. These projects include: 1. Assist in the Development of a Commercial Property Database. This database would indentify key attributes of each commercial building and vacant land in the community. The focus would be on the downtown first and then the West Business Park. The end goal would be to have a tool that the department could use to quickly provide leads with a list of available space in the community. 2. Develop Community Guides. These could be used to various amenities of the community and will be beneficial when staff meets with economic development leads. 3. Browns Creek State Trail. The intern could help research various aspects of trail planning especially related to the new Browns Creek State Trail. The Community Development Department has an uncommitted $1,000 in professional services that we are seeking Council approval to use as a stipend to secure an intern for the upcoming summer. We believe by offering this stipend we will be able to get a higher caliber individual that will make a commitment for the entire summer. Request Approval for the Community Development Department to offer a$1,000 stipend for a summer intern. [ INFORMATION ONLY water. THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: January 26, 2012 RE: Armory Project: Expanded Gymnasium BACKGROUND The Minnesota Department of Military Affairs is in the process of receiving design services proposals for the new Stillwater Readiness Center (aka armory). The State Selection Board is expected to choose the design team by the end of March 2012. In April the team will conduct a design charette for the Readiness Center and Fire Station. Prior to working through the design charette, the Dept. of Military Affairs needs the City of Stillwater to decide whether it wants the expanded assembly hall (gymnasium) to be designed at the same time as the rest of the armory. DISCUSSION The National Guard's basic assembly hall will be constructed with federal dollars. Any upgrades to it must be paid by the City. Upgrades would include AC, any size expansion for additional courts or bleachers, and any floor finish besides sealed concrete. The National Guard's basic 6,300 square foot assembly hall size is sufficient for a single full-sized basketball court. It will not be large enough to accommodate bleachers. According to the National Guard Armory Site Study done by Ankeny Kell for the City in April 26, 2005, the smallest size necessary for two full size basketball courts (or four volleyball courts) with a few bleachers is about 14,400 square feet. The City would be responsible for the additional 8,100 square feet of gym space, the cost of air conditioning for the entire 14,400 square feet, gym flooring and bleachers. The City would also be responsible for the design costs associated with the extra 8,100 square feet of gymnasium. COSTS In 2006 Ankeny Kell estimated that the City construction costs for the gymnasium upgrades would be about $1,225,000. It is certainly not out of the question that the Armory Gym Expansion January 26, 2012 Page 2 INFORMATION ONLY 2012 cost for the same improvements could be about $1,500,000. Depending upon the type of gym flooring installed, this number could be even higher. If the estimated construction cost is $1,500,000 and a design fee of 7% is applied, the estimated design fee for the additional gym space would be $105,000. This cost would be the City's responsibility. The Council will need to decide by the March 20, 2012 Council meeting if it wants to proceed with the additional gymnasium space. At a minimum, this means that by March 20 the Council will have to decide whether to authorize proceeding with 35% of the design work for the gym expansion. The cost of this 35% design work is estimated at about $36,7501. REQUIRED COUNCIL ACTION Decide by the March 20, 2012 Council meeting whether to authorize proceeding with 35% of the design work for the gymnasium expansion. If you have questions on the gymnasium expansion or process, please give me a call at 651.430 -8821 or send an email to bturnblad kci.stillwater.mn.us bt Based upon a 7% design fee, and an estimated construction cost of $1,500,000.00, the total design fee for the gymnasium expansion would be $105,000.00 35% of the $105,000 design fee would be $36,750. it Metropolitan Council January 2012 The Metropolitan Council is an organization with a compelling story to tell. This year's annual report illustrates the people and places that inform our vision for the region. The leaders and residents of the Twin Cities inspire us daily to expand opportunity across the region and to continue to improve and expand the efficient and effective services provided by the Council's operating divisions. The Council's 2011 story includes the significant progress made by both the Central Corridor and Southwest Light Rail projects. Also significant to the 21st century transit system that the Council plans to construct is the first Bus Rapid Transit line along Cedar Avenue, which will open to riders in the year ahead. With a goal of connecting people with jobs, jobs with transit, and transit with communities, housing and development, the Council approved a new grant program that will dedicate roughly $32 million in grant funding to transit - oriented development projects over the next three years. This new fund is complemented well by the public - private Corridors of Opportunity partnership the Council is jointly spearheading. The enclosed annual report provides more detail about the people and places touched by the work of the Metropolitan Council in 2011. Additional copies of the report may be obtained by contacting the Council by phone at 651- 602 -1140 or at data. centera-metc. state. mn. us. Sincerely, Susan Haigh Chair 390 Robert Street North St. Paul, MN 55101 -1805 651 - 601 -1000 TTY 651 - 291 -0904 www.metrocouncii.org OF Contact Information General Offices — Regional Administration 651-602-1000 TTY 651-291-0904 Chair and Regional Administrator 651-602-1390 Fax 651- 602 -1358 kt Environmental Services 651-602-1005 Metro Transit 612-349-7400 Transit Inforrr 612-373-3333 Metro Transit Rideshare 612-373-3333, Option 4 Commuting options, employer trip-planning and travel-demand management Metro Mobility Service Center 651-602-1111 TTY 651-221-9886 Customer information for transit services for certified riders with disabilities Metro HRA 651- 602 -1428 Housing Choice vouchers for low-income families and individuals Regional Data Center 651-602-1140 Maps, CD-ROMs, reports and publications Email: data.center@metc.state.mn.us Public Comment Line 651-602-1500 24-hour voice mail for comments, ideas, suggestions www.metrocouncii.org www.rnetrotransit.org Follow us on twitter,* http : / /twitter.com /metcouncilnews Council Mission `o foster efficient and economic growth for a prosperous metropolitan region. Contents I Message from the Chair 20 Service Delivering outstanding transit service Helping keep the region's rivers clean Exercising strong financial management Cover photo: Roxanne Franta and Arthur Minus test water samples in the lab at the Council's Metro Wastewater Treatment Plant. Nessae from th-e it The Metropolitan Council is an organization on the move. During the past year, the new Council clarified its vision for the region, dedicated resources to expanding opportunities for all metro residents, and continued the Council's long tradition of outstanding wastewater, transit and housing services. Many of the Council's 2011 highlights are detailed in this report. The critical element of so many of these accomplishments is the steadily growing list of Council partners. It continues to be an honor and a pleasure to collaborate with so many talented community leaders, local officials and civic - minded citizens. The coming year promises to be a busy one for the Council as we embark on a new Transit - Oriented Development grant program, begin preliminary engineering of the Southwest light rail line, continue heavy construction on Central Corridor and pursue our multi- sector Corridors of Opportunity collaboration. The accomplishments and successful partnerships of 2011 position us well for success in the coming year. Together, we will continue to pursue our shared vision of a region that offers tremendous opportunities for all residents and outstanding basic services to every member of the community. Sincerely, Susan Haigh Chair, Metropolitan Council 0 Setting a vision for the region The Metropolitan Council is beginning to create the funding shortfalls and infrastructure needs; and the 2040 Regional Development Framework, which sets fiscal challenges of an aging population. a 30 -year vision for the region and the policies, goals and strategies to achieve it. In the initial stage of discussion, the Council is focused on three main priorities: The 2040 Framework will build on the many strengths of the seven - county metro region, including: • A diverse economy and well- educated workforce • Business innovation, numerous corporate headquarters, and prospects for job growth and investment • Abundant water supplies, and access to beautiful recreational and natural areas through parks and trails • A regional agency that plans for the future and operates efficient transit, wastewater treatment and housing services To remain competitive, the region needs to harness those strengths and respond to challenges, such as: global competition and economic uncertainties; housing foreclosures and affordability issues; transit • Create a 21 st century transportation and transit system with a sustainable financing structure that allows the region to grow and be healthy and vital. • Build and preserve vibrant, strong communities that offer a range of affordable housing opportunities for all. • Play a leadership role in increasing and preserving economic opportunities throughout the region. The Council is planning an extensive outreach effort for the development of the new 2040 Framework, which will involve local officials, business leaders, community organizations and other stakeholders. The effort will place a special emphasis on reaching historically under - represented groups, such as new immigrants and low- income households. The 2040 Framework will be completed by 2014. Michael McHugh of Midwest Construction Group reviews Central Corridor LRT plans with a construction worker. 7 _.dd GREATER MSP: Advancing the region When it comes to singing praises, the Minneapolis - St. Paul metro region could use a little coaching. Enter Michael Langley. An industry leader in economic development, the former corporate CEO was chosen by the regional business leaders of The Itasca Project as CEO of a new private - public partnership called GREATER MSP. "This region has such a wonderful story to tell," Langley said from his office atop the St. Paul skyline. "We have such a strong and diverse economy, but our heritage is more than our economy. Our culture, our work ethic and the aggregation of talent we have is something every region should aspire to. And our quality of life is absolutely world class." GREATER MSP's mission is to stimulate job growth and capital investment in the region. This aligns closely with the Council's long -range vision for the region. Michael Langley, CEO of GREATER MSP "We focus on three things: marketing and promoting the region; developing a regional economic development strategy that we can all align with; and creating a coordinated economic development process so that business clients have a quarterback to lead the way," Langley explained. GREATER MSP and the Metropolitan Council are natural partners, because of the Council's role in the region. "The Council is the best positioned of any institution to address regional infrastructure needs," Langley said. "We need to preserve that and improve on it as we go forward. To the extent the Council can make it easier for our region to get things done, by coordinating efforts on behalf of the entire region, then that translates into more investment, more job creation and savings of public resources." y i A construction worker grinds rail to remove irregularities at the Union Depot station in downtown St. Paul. Creating jobs and economic vitality Excitement is growing as the Central Corridor light rail line takes shape. Along with rail construction, more than 5,100 units of new market -rate and affordable housing are completed, under construction or planned, and new businesses and organizations are also locating in the corridor. In April 2011, the federal government committed to paying half the cost of the $957 million LRT project. By year's end, the project was nearly 40% complete, with service on track to begin in 2014. As of Dec. 1, the project created more than 2,300 jobs. The project also achieved overall workforce participation of 17.7% minority and 6.5% women, and Disadvantaged Business Enterprise participation by construction contractors of 13 %. By the time of completion, construction of the line will have created roughly 3,400 jobs. The Council recognized the challenges to local businesses on the corridor and took steps to mitigate construction impacts. Funding partners, including the Council, are providing $11.1 million in assistance, including $6 million in forgivable loans and grants. The Council also funded a $1.2 million marketing campaign for corridor businesses. Marvin Plakut, president and chief executive officer of Episcopal Homes, takes a long view on the construction. "I keep coming back to this: Let's keep our eye on the prize. The Midway district of St. Paul is going to be a substantially superior place to live, work and have fun after light rail is finished than before it was started." In Apple Valley Chamber of Commerce President Ed Kearney and Mayor Mary Hamann - Roland are a team to reckon with. They've listened well and worked hard to bring businesses, the city and Dakota County together to ensure that construction and operation of BRT, and the associated development it will attract, is a win for everyone. I Expanding the regional transit network The Council secured federal approval in 2011 to enter preliminary engineering on Southwest Corridor light rail. The project will promote regional economic development, and help reduce congestion and air pollution. Southwest LRT is one of only 12 projects nationwide to achieve this status. This federal approval is a major step toward winning federal matching funds and building the 15 -mile LRT line between downtown Minneapolis and Eden Prairie. The project is expected to create 3,800 jobs, with payroll forecasted to equal about a quarter of the project cost. Two years after the Northstar commuter rail line began service from Minneapolis to Big Lake, a new station is under construction in the City of Ramsey. The station is expected to attract an additional 200 commute trips each day to the service. Planning is under way in several other regional corridors, which will advance the Council's vision of a robust 21 st century transit network in the region: • The Hennepin County Regional Railroad Authority is conducting an alternatives analysis for the Bottineau Corridor, which runs northwest from downtown Minneapolis and parallels County Highway 81 for much of the route. • The Gateway Corridor Commission is leading a study of transit alternatives in the Gateway Corridor, which overlays 1 -94 from St. Paul to the Wisconsin border. • The Red Rock Corridor Commission developed preliminary concept plans for transit stations in Hastings, Cottage Grove, Newport and St. Paul. The goal is to build a stronger ridership base to support a future transition from coach buses to commuter rail. • The Rush Line Corridor Task Force approved a second year of funding for commuter coach service in the corridor between Forest Lake and downtown St. Paul. Speeding up urban bus service Metro Transit is evaluating the suitability of I I urban corridors for "rapid bus" service. Ridership in these already productive corridors could be increased with more frequent service and faster travel, made possible by off -board fare payment, all -door boarding, upgraded stations and traffic signal improvements. Rapid bus is successful in other regions, resulting in 15% to 25% better travel times and 20% to 40% increases in ridership. In early 2012, Metro Transit expects to complete the evaluation and identify the first corridors for implementation. Providing transit riders with real -time arrival and departure information is one way Metro Transit uses innovative technology to improve service. Attracting employers to Cedar Avenue Just listen to Apple Valley Mayor Mary Hamann - Roland and Apple Valley Chamber of Commerce President Ed Kearney, who have worked tirelessly to bring bus -rapid transit (BRT) to Cedar Avenue and ensure that its construction and operation are a win - win for businesses, the community and the region. "Cedar Avenue will be the first BRT in Minnesota, and we're already seeing how it can be catalytic for business growth on this corridor," Hamann - Roland said. "Despite the difficult economy, existing employers are expanding and new ones are knocking at our door. When we talk to business leaders looking to locate here, transit options for their workers is definitely part of the conversation." That conversation also includes development that will attract millennials, which Kearney said is the generation that is key to future business success. In 2011, Apple Valley was one of six communities across the nation to win a grant to work with an American Institute of Architects Sustainable Design Team to create a development plan for the corridor. • All -day, station -to- station service • New low -floor buses, advance fare purchase, station amenities • First phase open for service in 2012 • First phase construction cost: $112 million • Operated by Minnesota Valley Transit Authority transit, high -sped broadband, walkable connections between housing, work, shopping and entertainment, an options for active fitness." - 1Vkary Hamann - Roland, Apple Valley mayor "We want to create a sense of place that the millennials will want to call home and residents from 30 miles away will consider a destination." Because BRT service and new development will be phased in over several years, the community will "have to be patient before we see big ridership numbers," Kearney said. "But as companies grow on the corridor, so will ridership." "Businesses have been all for transit and anything that assists customers, as long as during the transit construction stages, general access is maintained," he added. "The county has worked with us consistently to ensure access and we're pleased with the county /chamber /city planning partnership." The Metropolitan Council is the conduit for all federal and state transit funding for Cedar Avenue BRT construction, as well as some local funds for buses and operations. The Council provides technical support to the project, ensures compliance with federal rules and regional policies, and assists with service planning. VIO S Creating a more sustainable future Metropolitan Council Environmental Services (MCES) reaped gold in 2011, MCES, which collects and treats the vast majority of the region's wastewater, earned a Gold Award from Xcel Energy for achieving the highest electrical savings of all the utility's large commercial and industrial customers in Minnesota between January 2010 and June 2011. MCES cut its electrical use by 11.2 million kilowatt hours, the equivalent of unplugging more than 1,200 homes from the grid. MCES has reduced its annual electrical costs by $2.5 million from 2006, the year it embarked on a massive energy conservation effort. "MCES was one of our first customers to take a holistic approach to energy management," said Xcel Energy Regional Vice President Laura McCarten. "They started with a comprehensive review of exactly where and how they use energy, set goals to use energy more efficiently, created a plan to meet those goals and drove awareness across the agency." Some of MCES's biggest energy savings were identified through a series of process efficiency studies funded in large part by Xcel Energy. "MCES is an outstanding partner," McCarten said. "They set aggressive but achievable goals, hired a dedicated energy champion to lead the effort, and have the unwavering support of upper management." The agency has set new, more aggressive goals for the future. By 2020, MCES aims to use half the fossil fuel it did in 2006, producing savings for ratepayers and reducing fossil -fuel pollution. ion "Engineers, operators and managers are all becoming champions of energy savings in our day - to -day operations," said MCES General Manager Bill Moore. "This effort has been so successful that I am confident we can achieve much more in the future." Council's wastewater national average, according to the National association Of 'lean mater Agencies. Lighting was replaced in five miles of tunnels at the Metro Plant, resulting in a major energy savings. I Xcel Energy Regional Vice President Laura McCarten talks with Metro Plant Director Mike Mereness about the plant's energy conservation successes. Achieving big energy savings Energy conservation is a major focus of the Council's efforts to operate efficiently, reduce costs and be wise stewards of valuable resources. The Council is achieving major energy savings in both transit and wastewater treatment operations. A 2008 energy audit by Xcel Energy of Metro Transit's five bus garages and bus maintenance facility led to new conservation strategies. In 2011, Metro Transit saved roughly $1.7 million in utility costs and reduced CO, emissions by more than 6,000 tons over 2008 as a result of measures such as automated building controls, efficient lighting and high -speed insulated garage doors. By the end of 2012, these improvements are expected to have fully paid for themselves. Fuel economy on the Metro Transit bus fleet improved 9% since 2007, resulting in the use of 634,000 fewer gallons of diesel fuel and $2 million in savings. The savings is largely due to technological and operational improvements, including the deployment of fuel - efficient hybrid - electric buses. Currently, 97 of Metro Transit's buses are hybrids, about I I % of the fleet. Metro Transit will take delivery of two next - generation hybrid buses in 2012, thanks to a $1.2 million federal grant. Metro Transit will continue to work with University of Minnesota researchers to study optimum deployments of these buses to further maximize fuel economy. is Julie Peck, owner of Lucy's Coffee Cafe in the Griggs- Midway Building on University Avenue in St. Paul, chats with Central Corridor Community Outreach Coordinator Rita Rodriguez. Peck opened the business in summer 201 I, during light -rail construction. Ensuring inclusion: � � � `s tc-,4 root A three -year, multi- sector partnership called Corridors of Opportunity kicked off in 2011. Business leaders, foundations, nonprofits, neigh- borhood residents, local government and the Council are collaborating to strategically invest over $20 million to leverage more investment and create long -term jobs, affordable housing and sustainable communities along the region's emerging transitway system. The initiative is led by a 24- member policy board, which Council Chair Sue Haigh co- chairs. It funds affordable housing activities and transit - oriented development, as well as research and planning activities on seven established and emerging transit corridors. Funds come from a $5 million HUD Sustainable Communities Regional Planning Grant and $16 million in private funding through the Living Cities Integration Initiative. mi Goals adopted by the Corridors of Opportunity board: • Align transit planning with land use, affordable housing, workforce & economic development • Engage historically under - represented communities in planning and decision - making • Expand access to jobs and affordable housing • Enhance regional economic competitiveness • Align public and philanthropic investment to leverage robust private investment • Accelerate expansion of the transit system • Incorporate lessons learned to create a regional plan for sustainable development One program within the initiative engages groups that have been historically under - represented in planning and development decisions. In addition to ensuring inclusion of communities of color, new immigrants, people with disabilities and people with low incomes, the initiative aims to build leadership capacity in those communities, and change the culture of organizations and government for the long -term so that effective inclusion becomes normal business practice. The ultimate goal is to ensure that people of all backgrounds and incomes share in the benefits of transit investments. Transitway corridors will guide our region's growth, vitality and competitiveness. Development along transitways will create distinctive places and strengthen local assets while increasing ridership and expanding access to jobs, affordable housing and essential services for residents of all incomes and backgrounds. The initiative focuses on seven transit corridors, chosen for their geographic reach and their diversity in the stages of planning and /or operation: • Bottineau (mode not chosen) • Cedar Avenue BRT • Central Corridor LRT • Gateway Corridor (mode not chosen) • Hiawatha LRT • Northstar Commuter Rail • Southwest LRT Phyllis Gilliam, owner of Sunday's Best Boutique, relocated her business to Frogtown Square on the Central Corridor in 2011. Va -Megn Thoj (left), Executive Director of the Asian Economic Development Association, visits with Dung Nguyen, owner of Asian Books & Gifts on University Avenue in St. Paul. Engaging the community The Little Mekong district on University Avenue in St. Paul has the potential to be one of the jewels emerging from the Corridors of Opportunity initiative. Asian entrepreneurs envision an ethnic destination which stretches six blocks from Mackubin to Galtier streets, with a light -rail stop right in the middle at Western Avenue. Branded as Little Mekong, the Asian market area hopes to develop into a vibrant business and cultural district that ties together all of the Southeast Asian communities that live and work along the avenue. To help realize the vision, the Asian Economic Development Corporation (AEDA) — led by Executive Director Va -Megn Thoj — will build on its current outreach efforts. With the help of a $45,000 Corridors of Opportunity community engagement grant, AEDA will hire two community ambassadors to meet with existing and potential business owners, as well as residents in the neighborhood. "We want to create a greater sense of place and ownership, and it begins with getting more involvement from our immigrant populations, and letting them know they have a voice and they can influence decisions in their communities," said Thoj. In addition to business support and expansion, AEDA seeks to preserve and redevelop Little Mekong, create more housing, establish pedestrian - friendly spaces, and develop a more livable community. "We will know we have been successful when Little Mekong has more businesses, when we have good housing and safe places for our kids to play, and good jobs in the area," said Thoj. Spurring private investment More than 31,000 living -wage jobs. Thousands of new homes affordable to lower- income families. New walkable neighborhoods with connections to transit, services and open space. These are some of the results of the Metropolitan Council's Livable Communities Act (LCA) program. Since 1995, LCA- funded projects added millions of dollars to the local property tax base and leveraged billions of dollars in other public and private investment. In 2011, the Council created a new LCA grant fund. The Transit- Oriented Development Fund will offer grants to cities to support development along rail and bus routes. TOD efficiently integrates land uses, connect jobs, transit and housing, and maximizes the return on public funds invested in infrastructure. The Council expects to make up to $26 million available to eligible communities through 2012. Funding comes from previously awarded Council grants that were returned when development projects did not move forward as planned. LCA grants are a flexible funding source for cities. In 2011, the Council responded to market conditions by lengthening grants terms from two to three years and making other program changes that give communities more flexibility to complete projects. In 2011, the Council awarded $9 million from the Livable Communities Demonstration Account to 13 cities for six predevelopment projects and 14 development projects that link housing, jobs and services. All told, the projects will leverage over $362 million in other public and private investment. Expected outcomes include creation of: • 1,965 construction jobs • 619 post- construction, living -wage jobs • 1,041 affordable housing units • 1,061 market -rate units Interlaken Place in Waconia, which received a Local Housing Incentives Account (LHIA) grant in 2007, has 48 rental units affordable fordable to families at 50% of area median income. In 2011, the Council awarded a total of $2.3 million in LHIA grants to 10 communities. The grants will help fund the production of 308 new affordable fordable rental units and the rehabilitation or new construction of 99 affordable fordable ownership units. ffM-q"MFM,!7V Todd Lehman, founder and CEO of Cre8play, has fun at work every day. 14 Creative reuse of a polluted site The home of Cre8play is not your typical manufacturing plant. It's crawling with wolves, spiders and other wild creatures. "I'm one of the lucky ones," admits Todd Lehman, founder and CEO (aka "Design Guy ") of Cre8play, which designs and manufactures custom themed play environments for customers around the world. "I get to come to work every day and play." Less than six months before the move, that warehouse, at 5121 Winnetka Ave. N., was "a contaminated, inefficient, underutilized property," said Scott Tankenhoff, Managing Partner of Hillcrest Development, which specializes in polluted site redevelopment. With the help of a $443,000 grant from the Metropolitan Council's Livable Communities program, the lead contamination was removed and the property was transformed into an attractive, functional and healthy workspace. The products of that play are inspiring. Take Brendan's Playground, a colorful bug - themed playground with a giant mushroom, whimsical bugs to climb on, slides, interactive sounds and a fully functional giant -size piano that kids can run, roll and climb across to make their own music. All of Cre8play's designs are ADA- accessible. Cre8play has grown from a one - person shop in 2006 to a fully integrated design -build operation with 25 employees. In 2011, Lehmann consolidated three locations at a newly refurbished former industrial warehouse in New Hope. Cre8play craftsmen hand - sculpt concrete for a play structure. "We loved being able to start from scratch and design a fun, creative work environment," Lehman said. Like their products, the facility is environmentally friendly, he said. For example, no wastewater leaves the shop floor — it is all recycled for reuse in the manufacturing process. With one grant round remaining, the Council in 2011 approved 16 grants totaling $2.6 million to help fund brownfield cleanup in six communities. Expected results: 307 jobs created or retained; $1.8 million increase in net tax base; $247 million in private investment. .7ilm A couple takes in the fall colors at Carver Regional Park Reserve. Guiding parks and trails funding The seven - county metropolitan area's parks and trails • A 13.5 -mile trail connecting Spring Lake Regional are much loved by residents and a significant factor in Park in Scott County to the Minnesota Valley the region's high quality of life. State Trail at the Scott/Carver County border. For more than 35 years, the Metropolitan Council has guided the acquisition and development of the regional parks system. The parks, trails and special recreation areas in the system attract nearly 41 million visits annually. The system continues to grow. In 2011, the Council reviewed and approved four master plans for new regional trails, including: • A 3.3 -mile trail linking Scott and Carver Counties using former railroad right -of -way. • A 4.4 -mile trail from Robbinsdale through Brooklyn Center to North Mississippi Regional Park. • An I I -mile trail through several cities that follows the Bottineau Boulevard /County Road 81 corridor. The Council also approved a new development master plan for Mississippi West Regional Park in the City of Ramsey; and development master plan updates for Phalen - Keller Regional Park and Indian Mounds Regional Park, both in St. Paul. The plans guide future investments for acquiring land and developing or renovating visitor facilities. The Council distributes state and regional funding to the 10 regional parks agencies that acquire, develop, maintain and operate the regional parks and trails. In 2011, the Council approved 48 grants financed with $13 million of Parks and Trails Legacy appropriations; $3.43 million in state bonds; and $3.9 million in Council bonds. Partnerships that make government work better for people seem to be second nature to Mark Themig. Maybe it's because Themig, who leads Scott County's • A joint powers agreement with Three Rivers Park District for park operations. • Citizen Design Teams for parks and trails planning. • An ongoing relationship with the Metropolitan Council. The Scott County/Three Rivers Park District partnership dates back to the late 1960s. Three Rivers owns two regional parks in the county (Cleary Lake and Murphy - Hanrehan), while Scott County owns three (Spring Lake, Cedar Lake Farm and Doyle- Kennefick). "It's a model that could be looked at in other parts of the regional park system:' "Our new joint powers agreement, adopted in late 2010, creates new operational efficiencies and brings together the best of what Three Rivers and Scott County do," Themig said. For example, in 2011 Three Rivers began outdoor recreation programming at Cedar Lake Farm. Scott County uses its extensive equipment- sharing agreement with local cities to make park maintenance at the Three Rivers -owned parks in the county more cost - effective. "It's a model that could be looked at in other parts of the regional park system," he said. Themig appreciates the good relationship that Scott County Parks has with the Council. For the fast - growing county, regional funding has been critical to secure land for future parks. The Council's role in setting regional policies and distributing state, regional and Legacy funding for regional parks — with input from the park agencies — provides structure, fairness and flexibility within which the park agencies can operate, he said. hd a Oor Kimberly Short models the educational expectations she has for her children Baraka (12) and twins D'Mazjai and T'Mazjai (1 1). She carries a 4.0 GPA and plans to go to law school. to Kimberly Short: Working • •• f � is • weeks ,, she never wants to relive it. "I have plans now," said Kimberly, 44, of New Brighton. She recently finished her associate degree in criminal justice and started course work on a bachelor's degree. She has her sights on law school. The road has been long, starting decades ago when Kimberly became pregnant with her daughter, now 27, and dropped out of high school. A host of bad choices, abusive relationships and uninteresting jobs followed. "Always though, since I was a young girl, I have wanted to become a lawyer. Between the FSS program and getting involved in my church, I have made a huge change in my life," she said. Kimberly had a Section 8 housing voucher from the Metropolitan Council Housing and Redevelopment Authority (Metro HRA) when she enrolled in Metro HRA's Family Self Sufficiency program. The ground rules: Set attainable goals to increase her income; as the goals were met, Kimberly would pay more for rent. An amount equivalent to the extra payments would be put in escrow. Participants have five years to complete the program, and are allowed two, one -year extensions to cover for setbacks. Once participants are working at least 32 hours per week and no longer require cash welfare assistance, they can access the escrow funds. Kimberly was making steady progress until she was laid off from her full -time job last winter. At that point, she had saved $10,000. It serves as a key motivator for her now. LL The program allows one -time access to the escrow account in case of emergencies. Kimberly recently used some funds to make basic car repairs so she could continue her job search. "My boys and I are thankful to have a working car," said Kimberly. "It would hurt to lose all that money. I am hopeful though. I had a job interview today!" Meeting regional housing needs The Metropolitan Council's Housing and Redevelopment Authority (Metro HRA) assists nearly 7,000 households with monthly rental assistance through operation of the state's largest Section 8 Housing Choice voucher program, and several other rent assistance programs. Metro HRA makes payments to more than 2,000 private property landlords each month, injecting over $50 million of federal and state funds annually into the regional economy. In 2011, about 9,000 children were housed through the program. Households served by Metro HRA: • Average $14,339 in annual income • Average 2.8 persons • 48% headed by an elderly or disabled person • 86% headed by a female • 41 % have wage income For seven straight years, Metro HRA has earned the U.S. Department of Housing and Urban Development's highest rating for program operation. Delivering outstanding transit service For only the second time in 30 years, Metro Transit's _ Q ridership was projected to surpass 80 million in 2011. C19 Bus ridership gains led the way. Hiawatha light rail ridership topped 10 million for the third time. Total regional transit ridership on all services — Metro Transit, suburban providers, University of Minnesota, contracted routes, Metro Mobility and others — was projected at nearly 94 million, up 3.2% from 2010. Nine out of ten customers rate Metro Transit service as either good or excellent, and 95% say they would recommend it to friends and family. Innovation makes Metro Transit a leader in customer service. For example, the Go -To Card allows customers to board faster and recharge card value via phone or online. -SHOULDER` r Y, i More than 250 employers in the region provide Metropass to their workers, as of November 2011. The top five private companies have nearly 14,200 cardholders — 31 % of eligible employees — using the discounted, unlimited ride transit pass. About 33,000 cards total are in use. - 2011 Legislative Auditor's report 0 MeiroTransit Metro Mobility driver Charles Parker (left) and rider Donald Thompson are buddies, trading stories and home project tips. Rider discovers a new community Donald Thompson would not choose his predicament, needing a Metro Mobility ride to dialysis three times a week. He had a heart valve replacement in 2005, which was followed by diabetes. That led to kidney failure and partial blindness. "My vision isn't too good and my wife has been in a wheelchair for 40 years," said Don, 84, who lives in northeast Minneapolis. Metro Mobility — transit service for people with disabilities — became his lifesaver. "The driver always comes to my door so I don't need to stand there watching. I don't even need to wear a winter coat because the driver keeps the van nice and warm and always clean!" said Don. Don keeps his two $3 fare tickets tucked into the brim of his baseball cap for easy access, since his hands are usually sore and bandaged after dialysis. "It's worth the price! It would be hard to ask my children," Don said. "They already help us around the house and with grocery shopping each week." The otherwise homebound retired leader of the Minneapolis Water Department misses lake trips and family outings. Don now looks at the transportation service as an opportunity to get out and socialize. "I talk to all the drivers," said Don. "I let them know I appreciate them. We swap stories about our families. The regulars know my background in carpentry and construction, so I get asked about home - building projects and dole out car advice when needed." In 2011, Metro Mobility provided more than 1.5 million rides to 31,000 certified riders in 90 communities. Cammy Johnson worked her way up from technician in the Metro Plant lab to managing the Council's Empire Wastewater Treatment Plant in Dakota County. Helping keep the region's rivers clean Curiosity about mixed liquor led Cammy Johnson to a career in wastewater treatment. Though she's perfectly sober, her enthusiasm for her work is infectious. "I learn something new every day, from the chemistry involved in a particular treatment process to working with people," Johnson said. "I love the variety." The 30 -year employee of Metropolitan Council Environmental Services is a manager at the Empire Wastewater Treatment Plant in rural Dakota County. She started out as a technician for the Metro Plant lab, picking up wastewater samples from various treatment plants for testing. Among those samples was "mixed liquor," a term used for the mixture of beneficial microorganisms and wastewater from the middle of the treatment process. Johnson became intrigued with wastewater treatment and over time applied for jobs with increasing responsibility, which eventually led her to the Empire Plant. The job has changed and grown over the years, and her purview has extended beyond the treatment process to the environs around the plant. "I still remember the day when Friends of the Mississippi River knocked on our door and asked if we'd like to partner with them on streambank restoration on the Vermillion River, which later became a designated trout stream," Johnson said. That led to a strong working partnership and several other sustainability projects on additional areas of the plant property, from wetland restoration to a green roof on one of the plant buildings. Johnson speaks with quiet pride for the Council's 620 Environmental Services employees, who work 24/7, 365 days a year helping to ensure the region's water quality. "I'm humbled by the responsibility," she said. "I'm still amazed that I get to do this job." "We work hard to educate the public about the Council's role in preserving water quality, and residents have become our partners in that effort. " • Treats 260 million gallons of wastewater daily • Seven wastewater treatment plants • Outstanding record of environmental compliance • Customer rates 40% lower than national average 233 The Council is charged under state law to plan for the orderly and economical development of the seven - county metro area, and to operate or coordinate services that any one city or county could not effectively provide. This requires management efficiency and effectiveness in using scarce resources: • The Council's wastewater collection and treatment charges rank in the lowest 25% among similar -sized agencies nationwide. • The Twin Cities region relies less on government subsidies to operate transit than most peer U.S. metro areas. The percent of operating costs covered by fares in this region is 28.6 %; the peer average is 23.1 %. 2011 Budget Expenditures Total = $760,566,060 Transportation $379,445,397 Environmental Services $118,470,239 Debt Service $146,351,079 Pass - through Funds $ 99,740,843 Planning and Administration $ 16,558,502 2011 Budget Revenue Total = $755,658,824 Wastewater Fees $204,707,609 Transit Fares $103,786,979 Property Taxes $ 71,727,142 Federal Funds $ 86,568,811 Other $ 25,443,528 State Funds $263,424,755 Note: Revenues and expenditures for pass- through and debt - service funds rarely match on an annual basis. In 2011, the Council used reserves to account for the difference in revenues and expenditures. • Overall, transit funding here is significantly lower than in peer regions. The Twin Cities area spends $145 per capita, compared with a peer average of $ 168. • Since 2003, the Council's total levies have increased just 8.7 %, well below that of other units of government and the inflation rate, which was 37% over the same period. The Council is recognized for maintaining a strong financial position. The Council's 2010 Comprehensive Annual Financial Report was again awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. In 2011 Moody's Investor Service and Standard & Poors both affirmed the Council's top quality general obligation bond ratings of "Aaa" and "AAA" respectively. 34. State 3.4% Other Federal 9.5% Funds Property Taxes 27.1 /astewater es & Sewer availability Charges 7% nsit 'es Council Members District 1 Roxanne Smith, Champlin 763 -232 -6774 roxanne.smith@metcstate.mn.us District 2 Lona Schreiber, Brooklyn Park 763 - 424 -8081 lona.schreiber@metcstate.mn.us District 3 Jennifer Munt, Minnetonka 952- 933 -1537 jennifer.munt@metc.state.mn.us District 4 Gary Van Eyll, Chaska 952 - 448 -4300 gary.vaneyll@metc.state.mn.us District 5 Steve Elkins, Bloomington 612- 578 -2103 steve.elkins@metc.state.mn.us District 6 James Brimeyer, St Louis Park 952 - 797 -0730 james.brimeyer@metc.state.mn.us District 7 Gary L Cunningham, Minneapolis District 12 Harry Melander, Mahtomedi 612- 978 -8200 612 - 865 -3585 gary.cunninghom @metc.state.mn.us harry.melander @metc.state.mn.us District 8 Adam Duininck, Minneapolis District 13 Richard Kramer, St. Paul 612- 747 -8047 651- 774 -4971 adam.duininck @metc.state.mn.us richard.kramer@metc.state.mn.us District 9 Edward Reynosa, Ham Lake District 14 Jon Commers, St. Paul 612- 331 -3456 651- 645 -4644 edward.reynoso@metc.state.mn.us jon.commers@metcstate.mn.us District 10 John Doan, Blaine 763 - 355 -8746 john.doan@metc.state.mn.us District I 1 Sandy Rummel, White Bear Lake 651- 429 -5480 sandy. rummel@metc.state.mn. us District 15 Steven T. Chavez, Eagan 612- 670 -8952 steven.chavez @metc.state.mn.us District 16 Wendy Wulff, Lakeville 952 - 484 -3353 wendy.wulff@metc.state.mn.us MIX Paper from FSC responsible sources ,.,., FSC® C009217 Washington Board of Commissioners Dennis C. Hegberg, Chair, District 1 Coun� Bill Gary Kn bek, District 2 �✓ + � Gary Kriesei, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 BOARD AGENDA JANUARY 24, 2012 — 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Pledge of Allegiance B. Roll Call C. Selection of Stantec Consulting Services; Inc. for Completion of the Design on the Newport Transit Station D. Adjourn 2. 9:15 Washington County Board of Commissioners Convenes Roll Call 3. 9:15 Comments from the Public Visitors mayshare their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit vour presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 4. 9:20 Consent Calendar — Roll Call Vote 5. 9:20 Community Services, Veterans Services — Robby Robinson, VSO Officer Report on Demobilization Trip to Fort Hood, Texas and Review of the Veterans Service Office 2011 Services Provided 6. 9:30 General Administration — Jim Schug, County Administrator 7. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:10 Executive Session with the Office of Administration Discuss Landowner's Response to the County's Offer to Purchase Interests in the Behrends Property 10. 10:40 Adjourn 11. 10:45 to 11:15 -Board Workshop with the Office of Administration Discuss Request for Input from the Legislative Commission on the Metropolitan Government I * * * * * * * * * * * * * * r*************** ** **** * * *** * **** * * * * ** **** *** ** MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR Assistive listening devices are available for use in the County Board Room 'F ^ °aLt' ' ^CQ I�IItVItIWpGGGJiGWAIGe "rb"siVL(�'�'L eorLCnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JANUARY 24, 2012 The following items are presented for Board approval /adoption: DEPARTMENTIAGENCY ITEM Administration A. Approval of the January 10, 2012 Board Meeting minutes. B. Approval to reappoint Pamela Skinner, Oakdale, to the Ramsey - Washington Metro Watershed District to a term expiring February 23, 2015. Community Services C. Approval of the grant agreement between the Community Services Department and the Minnesota Department of Human Services for $50,000 to fund a Parent Support Outreach Program. D. Approval of a contract with Accent Integrated Health Services to provide Homemaker services to individuals receiving Medical Assistance Home and Community Based Services. Human Resources E. Approval to authorize the Deputy Human Resources Director to electronically submit the 2012 Pay Equity Report to the Minnesota Department of Management and Budget and check the electronic signature box stating the submission is authorized by the County Board Chair. F. Approval of a 1.00 full time equivalent Social Worker I position in Community-Services to provide mental health case management. Information Technology G. Approval of data/voice cabling contract with Network Design, Inc. for the period of February 1, 2012 through January 31, 2013. Library H. Approval of resolution transferring the ownership of certain County Library property to the City of Lake Elmo. Property Records I. Approval of contract for assessing services with the City of Birchwood. and Taxpayer Services Public Works J. Approval of Change Order #1 to contract with Doody Mechanical, Inc., as part of the St. Croix Bluffs Regional Park Campground Improvements project, in the amount of $3,785. K. Approval of resolution authorizing signature of Letter of Agreement with the Regional Parks Foundation of the Twin Cities to receive funding from the foundation for Washington County Regional Parks. L. Approval of Amendment No. 3 to contract with Lockridge, Grindal Nauen, P.L.L.P. for federal relations services. M. Approval of Work Orders 5 through 8 and Change Orders I through 3 to the contract with S.M. Hentges, Inc. for the Hardwood Creek Trail pedestrian bridge construction over County Road 2 project. N. Approval of Work Orders 1 I through 16 to the County Road 18 East/West project contract with Hardrives, Inc. O. Approval of resolution rejecting bids for New Kassbohrer PistenBully Panna Snow Cat or approved equal and authorization to re -bid for New Kassbohrer PistenBully Panna Snow Cat or approved equal. Sheriff's Office P. Approval of contract amendment #4 between Aramark Correctional Services LLC and Washington County. 'Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assislive listening devices are available for use in the County Board Room imnet neciafanro. �m fev3iaanda�rnelann�uneliaednr. ^ +-- a -..aa fF ;ti lRn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER MEETING NOTICES January 23, 2012 Monday Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information REMINDER - NO BOARD MEETING JANUARY 31- 5TH TUESDAY 5:00 PM 2012 Legislative Meeting - All Commissioners -- Oak Marsh Golf Course, 526 Inwood Avenue North, Oakdale 6:30 PM Library Board -- 8595 Central Park Place, Woodbury January 24, 2012 Tuesda 11:30 AM Finance Committee -- Washington County Government Center 7:00 PM Planning Advisory Commission -- Washington County Government Center January 25, 2012 Wednesday 9:00 AM Mosquito Control Executive Committee -- 2099 University Avenue West - St. Paul 10:30 AM Solid Waste Managment Coordinating Board -- 2099 University Avenue West - St. Paul January 26, 2012 Thursday 12:00 PM Leadership Development Academy -- 100 Empire Drive, St. Paul 7:30 AM Community Corrections Advisory Board -- Government Center Room LL14 10:00 AM Metropolitan Library Service Agency -- 100 Empire Drive, St. Paul January 27, 2012 Friday 12:00 PM Leadership Development Academy - -100 Empire Drive, St. Paul Admin Commissioners Calendar 1 1/19/2012 11:05 AM MEETING NOTICES February 01, 2012 Wednesday 9:30 AM Plat Commission -- Washington County Government Center 10:30 AM Metropolitan Emergency Services Board - Executive Comm. -- 2099 University Avenue West, St. Paul February 02, 2012 Thursday 10:00 AM MN High Speed Rail 454 West 5th St - Red Wing 12:00 PM Metropolitan Energy Policy Coalition - -100 Empire Dr - St. Paul 12:00 PM East Central Regional Juvenile Center -- RJC, 7565 4th Ave, Lino Lakes Admin Commissioners Calendar 2 1/19/2012 11:05 AM Summary of Proceedings Washington County Board of Commissioners January 10, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Chair Hegberg presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported she attended the Finance Committee meeting, the Metropolitan Mosquito Control organizational meeting, and the Metropolitan Energy Policy Coalition meeting; she reported that 60 to 70 individuals showed up at the Stafford Library on Sunday and were not aware that it was closed; and she discussed the Stafford Library and Central Park with the Woodbury Mayor; - Commissioner Lehrke — reported she attended the Minnesota Inter -City Passenger Rail forum via teleconference and noted that the February meeting has been changed to February 13; she plans on attending the Minnesota High Speed Rail Commission in Cottage Grove; she will participate in a National Association of Counties webinar on generating wind power for local communities; she will participate in a readathon at the Park Grove Library; The Metropolitan Library Service Agency meeting time has been changed to 10:00 a.m.; the Red Rock Corridor Commission meeting on January 26 may be cancelled; and she will be attending the Association of Minnesota Counties Leadership Conference; - Commissioner Kriesel — reported he attended the Metropolitan Mosquito Control organizational meeting, the Metropolitan Energy Policy Coalition, the Disabled Veteran's Rest Camp Board meeting, and a St. Croix River Bridge Coalition meeting; he noted that the Library funding issue would be discussed in the Spring and asked that the Stillwater Library and smaller branch libraries be treated equitably; - Commissioner Hegberg — reported he attended the Minnesota County Intergovernmental Trust interview with the auditors; he attended the Ramsey/Washington Community Action Program Executive Board meeting; and he mentioned that the County Board would meet in Special Session on January 11 to conduct interviews for the County Administrator position. Community Corrections Approval to amend the Community Corrections 2012 budget by increasing the Children's Mental Health Screening grant monies from $20,300 to $47,500. Community Services Approval of the 2012 contract with Canvas Health, Inc. (formerly Human Services, Inc.) for adult mental health services, children's mental health services, family services, after hours services, and Medical Assistance Waiver services. General Administration Approval of the following actions: - The Board Chair welcomed Mrs. Ferguson - Quinn's social Studies class from the Stillwater Area High School; - Scott and Lydia Borchert, Woodbury, asked that the county libraries be opened on Sundays and Mondays; - Mark Kuppe, Executive Director, Canvas Health, addressed the Board on the reasons for the name change from Human Services, Inc. to Canvas Health; - December 20, 2011 Board meeting minutes; - Permanent use of fund balance in the county's Technology Replacement fund in an amount up to $65,300; - Presentation by the Metropolitan Mosquito Control District; - Update on steps being taken to comply with the Department of State rules requiring separation of driver's license renewal and passport acceptance processes; - Board correspondence was received and placed on file; - Board workshop held to discuss the Land and Water Legacy Program top 10 priority conservation areas and discuss the future direction of the program. Library Adoption of Resolution No. 2012 -007, acceptance of donations in the amount of $32,000. Public Works Approval of the following actions: - Submit a grant application to the Huelsmann Foundation for up to $2,000 in funding for community programming at the Historic Courthouse; - 2025 Government Center Campus Improvement project change orders as follows: #4 to contract with Steenberg - Watrud Construction, in the amount of $5,777.26; #7 to contract with Target Commercial Interiors, in the amount of $7,065; #9 to contract with Wasche Commercial Finishes, Inc., in the amount of $2,444; and #9 to contract with Klamm Mechanical Contractors, Inc., in the amount of $2,831.60; - Resolution No. 2012 -008, applications to the Minnesota Department of Transportation Local Road Improvement Program for intersection improvement projects in Washington County. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. 3 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, January 17, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County will refinance capital improvement bonds to save $3 million The Washington County Board of Commissioners authorized a plan Jan. 17 to refinance a series of the county's general obligation capital improvement plan bonds worth $23.6 million, to reduce the amount of interest that the county will pay over the life of the bonds. The county's financial advisor, Springsted, Inc., reviewed the county's bond portfolio, and proposed refinancing the bonds, which will be fully paid off in 2024. With the refinancing, the interest rate is expected to be reduced from 4.52 percent to 2.46 percent, reducing the annual debt service cost between $272,000 and $276,000 in the 10 years from 2014 to 2024. The county will not be able to pay off the original bond until next year, but will sell the bonds this year and hold the funds in escrow until the transaction can be completed in 2013.1t is expected that the new bond sale will be negotiated Feb. 13, and the County Board will be able to approve the sale at its Feb. 14 meeting. 2 named to Veterans Rest Camp Association board The Washington County Board of Commissioners named two members to the Veterans Rest Camp Association board at its meeting Jan. 17. Jesse Kurtz, Stillwater, and Steve Campos, Cottage Grove, will serve on the board that oversees the camp that is on the south shore of Big Marine Lake. The purpose of the camp is to administer and furnish relief and welfare services as well as to provide certain recreational facilities to men and women who have served or are currently serving in the Armed Forces of the United States, and to the immediate families of those men and women. The board's purpose is to maintain and manage the property of the camp for the use, benefit and best interest of all veterans. The board is also authorized to establish and publish certain rules and regulations to give priority consideration to the men and women who have or are currently serving in the Armed Forces of the United. States and make and publish changes as deemed appropriate to manage the corporation. Board approves plan for Red Rock stations The Washington County Board of Commissioners, sitting as the Washington County Regional Rail Authority (WCRRA) Jan. 17, approved the Red Rock Corridor Station Area and Site Master Planning and Environmental Analysis Study Final Page 1 of 3 Report. The Red Rock Corridor is a 30 -mile transportation corridor originating in Hastings traveling through downtown St. Paul and on to downtown Minneapolis. The corridor is roughly parallel to Trunk Highway 61 and Interstate 94. The studies began in October 2009, with the WCRRA leading the study on behalf of the Red Rock Corridor Commission (RRCC). The study included an analysis of the anticipated growth within the corridor, as well as a market analysis that has identified opportunities for transit - oriented development. Station stops include Lower Afton Road in St. Paul, Newport, Cottage Grove and Hastings. A final report of the study was prepared incorporating feedback received through an extensive public engagement process. The report was approved and adopted by the RRCC Oct. 27, 2011, after an official public comment period concluded. The report has since been approved by the cities of St. Paul, Newport, Cottage Grove and Hastings. The next steps for the Red Rock Corridor Commission include conducting an advanced alternatives analysis and continuing to work with the local communities to collaboratively plan for future transit improvements in the Red Rock Corridor and the surrounding land uses within the station areas. Ducks Unlimited may apply for gambling permit The Hastings chapter of Ducks Unlimited may apply to the State Gambling Control Board to allow it to conduct a raffle at The Point in Denmark Township Feb. 23, after the Washington County Board of Commissioners approved the application Jan. 17. An exempt permit may be issued to a nonprofit organization that conducts lawful gambling on five or fewer days, and awards less than $50,000 in prizes during a calendar year. The county is an authorized agent for this permit. After this acknowledgement by the County Board, the application will be sent to the State Gambling Control Board for approval. May Township will contract with county for maintenance of septic collector system The Washington County Board of Commissioners authorized an agreement with May Township Jan. 17 to provide operation and maintenance services for the township's septic collector system. Washington County assisted local townships and cities in their application and construction of collection systems for septic tank effluents and jointly -used soil treatment systems. The systems were constructed using state and federal grant assistance and are known as "201" systems, derived from the federal law pertaining to sewer planning areas. The systems were completed in 1987. May Township began contracting with the county for operation and maintenance services in 1987 for the Carnelian Hills system. The current agreement is for the same services for 2012. The county will recover the costs associated with operation and maintenance by billing the communities for the actual cost of the maintenance, and the communities invoice their residents served by the "201" collector systems. County will provide staffing, services for 4 -H programs in the county The Washington County Board of Commissioners agreed to a memorandum of understanding Jan. 17 to provide staffing and services for 4 -H programs in Washington County in 2012 costing a total of $50,000 for the year. The money will come from the county's contingency fund. The County Board has determined that it will provide funding for 4 -H Youth Development in Washington County in the Page 2 of 3 following way: • $30,000 will be used to provide partial support of one full -time equivalent University of Minnesota Extension County Program Coordinator, an employee of the university, to coordinate 4 -H programs /activities countywide. • $20,000 will be used to provide programming and a half -time equivalent University of Minnesota Extension County Program Coordinator, also an employee of the university, to coordinate the Extension Youth Teaching Youth program in Washington County. These funds are provided as a match to a private foundation grant of $20,000 that has been secured by the Washington County 4 -H Federation. The Washington County 4-H Federation continues to provide non -county revenue of $54,900, including a $20,000 St. Paul Foundation Grant, for the remaining costs of this agreement. These funds are raised through private fund- raising efforts, grants and program dues /fees. The county's Department of Public Health and Environment serves as the 4 -H administrative partner with University of Minnesota Extension and the County Extension Advisory Committee. Page 3 of 3