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HomeMy WebLinkAbout2010-04-15 DTPC MIN Stillwater Downtown Parking Commission Meeting Minutes April 15, 2010 Commissioners present: Curt Newcomb, chair/resident; Jeff Johnson, vice-chair/resident; David Korte, secretary/resident; Aimee Peletier, business; Sherri Hopfe Franke, business.  Commissioners absent:Dave Junker, resident; Kevin LaCasse, business  City Staff present: John Gannaway, police chief; Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director Submitted by: David Korte agenda discussion action pre meeting Dennis handed out the new “2010 Downtown Stillwater Public Parking Guide.” Aimee and Sherri will hand out copies to Stillwater business owners approval of March minutes A motion was made and seconded to approve the minutes. The motion passed in a David will forward a copy of the unanimous voice vote. approved minutes to Stillwater’s city clerk policy on special event Bill presented staff recommendations for developing the policy on renting downtown Bill will draft a policy for review at parking parking spaces. Some decisions about this policy were made at the last meeting. the next parking commission meeting. 1. Special event off-season parking for 3 hours or less will be free for all downtown spaces. The parking fee for special events that exceed 3 hours will be $3 per space per day. A motion was made and seconded to approve. The motion passed in a unanimous voice vote. 2. Private use parking spaces (e.g., construction dumpsters and construction staging areas) during peak season will be the same daily rate as for peak season special events, i.e., parking lot rate, times 3 {assumed sales per day), times 2 {to cover overhead such as staff time and materials). A motion was made and seconded to approve. The motion passed in a unanimous voice vote. 3. Private use off-season rates will be the same as off-season special events at $3 per space per day. A motion was made and seconded to approve. The motion passed in a unanimous voice vote. 4. Street parking spaces will be charged $18 per space per day for peak season and $3 per space per day for off-season. No Main Street spaces will be rented for private use of any kind. A motion was made and seconded to approve. The motion passed in a unanimous voice vote. 5. Any time parking enforcement personnel are used to control or prepare for an event the parking fund will be reimbursed those costs. A motion was made and seconded to approve. The motion passed in a unanimous voice vote. agenda discussion action 6. All groups or individuals will pay a fee for the private use of public parking spaces, including non-profit groups. A motion was made and seconded to approve. The motion passed in a unanimous voice vote. 7. The commission agreed that when renting a parking space, the definition of a “day” would be a 24-hour period from midnight to midnight. Curt thanked Bill for all of his hard work putting this material together. Traffic Committee proposal John presented a proposal from the Stillwater Traffic Review Committee suggesting John will forward the commissions six parking spaces on southeast side of S. Main at Chestnut be made into a right turn support to the Traffic Review lane. They think this would result in better traffic flow for vehicles wanting to cross Committee. the bridge into Wisconsin. Commission members liked this idea though there were questions about delivery truck access to business. John said the Traffic Review Committee is developing ideas to solve that issue. With the concern about losing some parking spots the Commission thought customers for businesses in this immediate area had other good options and moving through this area more quickly would be good for all businesses. The Commissioners unanimously gave their support to this concept as presented. policy on tour bus parking Bill presented a suggestion from Shawn Sanders, Public Works Director/City Bill will forward the commissions Engineer, to add three more bus parking spots on South Main Street in addition to the recommendation. two already there. This would result in the loss of approximately 10 parking spaces. After some discussion about the need for these spaces and the possibility of placing them elsewhere, it was decided this was the best place for them. A motion was made and seconded to approve as proposed. The motion passed in a unanimous voice vote. paving of gravel lots & 2010 General discussion took place on the possibility of paving some of the gravel lots and Bill will bring forward at a later lot improvement projects making other lot improvements. It was decided to table these projects for now, given date. the workload of city staff and other commission projects. IBA request for free parking Aimee explained the Independent Business Alliance (IBA) for Stillwater was planning st on May 1st a May Day/Community Day for May 1. Volunteers will be downtown cleaning up the business district and the organization asked that parking in the downtown business district be free that day. (Pay parking lots 1 &2 are effective and enforced May 1- Oct 31.) A motion was made and seconded to approve the request. The motion passed in a unanimous voice vote. Aimee and Sherri are members of the IBA and abstained from voting. page 2 agenda discussion action Rivertown Commons request Bill presented Rivertown Commons request to move their #1 ramp parking spot next to Bill will forward the commissions to exchange ramp spot #1 spot #8. Members discussed that when the spaces were issued to Rivertown recommendation. Commons they were issued to the management company with the expectation they would manage the renters use of the parking spaces. A motion was made and seconded to disapprove the request. The motion passed in a unanimous voice vote. status of parking website Members agreed the services of the website manager are no longer needed as the Bill and John will notify the parking information from the parking website along with the map from the 2010 Downtown website manager and make Stillwater Public Parking Guide will be on the city’s website. A motion was made arrangements to have information and seconded to approve the request. The motion passed in a unanimous voice vote. from this site added to the city website. 2009 parking revenue Members reviewed the financial report and requested the commission review it at Bill will follow up with Sharon enterprise fund report least quarterly. There was discussion on what other financial information the Harrison. commission would like to see in the report. Bill said he would speak to Sharon Harrison, Finance Director, about the commissions’ request. plans and specs for ramp John and Bill updated the commission on the progress towards placing a video system Bill will forward the commissions video system in the ramp. 20 cameras are needed immediately for safety and security; John recommendation. reported some incidents have occurred already. It is thought that approximately 48 cameras are needed to totally cover the ramp. A report was presented from Mike Pogge, City Planner, recommending the Commission hire an outside firm to develop a set of plans and specifications so the project can be sent out for bid. Mike had received bids for developing the plans and specs and recommended awarding the contact to Paulson & Clark Engineering, INC for the amount of $5,120. A motion was made and seconded to award the contract to Paulson & Clark Engineering, INC. The motion passed in a unanimous voice vote. River Market Coop request Bill presented a request from River Market Coop on behalf of truck drivers asking for Bill and Dennis will speak to for no parking sign an area on Water Street across the street from their back entrance to be marked “no delivery drivers and Coop parking until noon.” Truck drivers told Coop management they were having management about other solutions. difficulties making delivers. Commission members thought there were other measures that could be taken other than taking away parking in a popular area. A motion was made and seconded to disapprove the request. The motion passed in a unanimous voice vote. 34 th MP motorcycle ride John presented the tabled issue from last meeting re: the 34 th Military Police motor John will forward the commission’s cycle ride. John met with the group and an adjustment in the event hours allowed the recommendation. police department to now recommend approval. The Commission was very supportive of this worthy cause and was happy to have a motion made for approval and seconded. The motion passed in a unanimous voice vote. page 3 agenda discussion action fire muster John presented a request from the Minnesota Fire Engine Club to host a gathering of John will forward the commission’s retired or antique fire trucks in the gravel area north of Lowell Park on June 27, 2010. recommendation. A motion was made and seconded to approve the request. The motion passed in a unanimous voice vote Rivertown Commons request At the last meeting Dennis volunteered to assist Rivertown Commons in speaking to for parking spaces property owners about possible parking spaces. Dennis informed the Commission that Rivertown Commons had not contacted him for assistance. recent City Council actions Bill said the City Council at their last meeting approved the commission recommendations for way-finding signage and parking ramp voucher prices. reappointments Curt informed the Commission that the terms on the board for David Korte and David Bill will forward to the City Junker were expiring soon. He stated both members had re-applied to be on the Council the recommendation of the Commission. He asked that the City Council be informed that he recommended they chair to reappoint David Junker and be reinstated for another term. David Korte. adjournment A motion was made and seconded to adjourn. The motion passed in a unanimous voice vote. next meeting: The next meeting will be Thursday, May 20, 8:30 a.m. at City Hall. Bill will send out agenda and supporting documentation before the meeting. page 4