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HomeMy WebLinkAbout1970-11 to 1976-12 PRC MINJanuary 30, 1975 The meeting was called to order by Dick Balfanz at 7:30 P. M. at the Parks Department Headwuarters Building. Present: 88. Jack Dielentheis, Jerry Mahoney, Dick Balfanz, Don Jahnke (left at 9:45), Ron Anderson (left at 9:30), Jeannine Hoffbeck, Bob Brothen, Dick Blekum Absent: Bill Herzog, Glenn Thompson Discussion was held on our Ordinance #309 and 326. The Commission should read thru these before next month's meeting so that changes can be made, if necessary. Discussion was held concerning our meeting place. It was recommended that the resolution put forth by the Council (that all meetings be held at the City Hall) be amended to allow the Recreation Commission to meet in its Headquarters at 1372 South Greeley Street. The meetings should be open to the public and publicized as to time, place and date. It was noted that Oaths of Officer never given to citizen members of the Commission. The following is a list of dates when members started on the Commission so terms of office could be determined: * January 25, 1972 March 14, 1972 October 24, 1972 January 21, 1975 November, 1969 Bill Herzog and Jeannine Hoffbeck Don Jahnke Ron Anderson Dick Balfanz Jack Dielentheis Jack Dielentheis' term expired in 1972 and was renewed so it also would terminate in 1975. Election of officers was held. Don Jahnke moved that Dick Balfanz be re-appointed chairman, seconded by Jerry Mahoney. Motion passed 6--0. Jack Dielentheis moved that Jeannine Hoffbeck be appointed secretary. Seconded by Ron Anderson and motion carried 6--0. Dick Blekum talked about our system of parks and playgrounds, starting with the oldest and working up to plans for newly acquired properties. The following is our layout currently: 1. Lily Lake Recreation Center - 11.6 acres developed. There is also 400 feet acquired recently and the boat area. This center does not include the Bonse property which is undeveloped presently except for the Headquarters. 2. Washington Park - 3+ acres developed. We recently added two aluminum picnic tables. A group of Girl Scouts hope to add a tot-lot to this park. * There are Oaths of Office on file for these members in the City Clerk's Office January 30, 1975 89. 3. Lowell Park - The Park Board came into being here and there is a Park Board Fund from the Estate of Elmer Lowell for the maintenance of this area. 4. Pioneer Park - 2+ acres developed. Main picnic area of the City. 5 Tourist Camp and Legion Beach - area across the river developed by WPA (49+ acres). The beach was closed about nine years ago. the JayCees have plans for this area and have been working on it. The Commission will check with the Jc's to see about future plans. 6. Staples Field - There is now some playground equipment, ball- field and skating rinks. There is allocated money for a basket- ball court. 7. Schulenberg - Originally school property. Now it contains swings and a slide and needs to be developed more. 8. Trian le - South Broadway - fully developed - basketball and ball- field little one). Skating rink and playground equipment also. 9. Radle's Addition - pond area undeveloped 10. Stone Pond 11. Playground undeveloped at extension of Center Street of Linden 12. Oaks and Olive - undeveloped area. 13. Meadowlark Park - playground equipment, rink and ballfield. Money also allocated for basketball. 14. Ramsey Grove - Eight (8) lots - playground, ballfield, skating rink, and basketball allocated area. 15. Croixwood - all undeveloped. Discussion held on possibilities of this area. I. "SUNRISE PARK" - near pump house 8.56 acres. It was recommended that the Council purchase the property North and South of the holding pond adjacent to County Road No. 5. This would greatly increase our use of this park area. II. "SEMPLE'S POND & PARK" - This area could be earmarked for a major park. The access to this area is presently a problem. It was recommended that the access to this area be via Wild Pines Lane and the easements off Nightingale Avenue be widened. The Council should look into this soon so plans for area can be looked into. III. "MARINE CIRCLE PARK" - Easement off Nighingale - how wide is it? Check with Mr. Marshall. This park is a natural woodland area. January 30, 1975 90. IV. "LONG LAKE PARK" Solid woods with trails and some open area south of woods. The access is off Nightingale behind first house on Marine Circle. V. & VI. Other two areas are merely buffer zones. It was recomended tint any land forfeited for tax title to the City and vacant areas be considered and examined by Council for park purposes. It was recommended to Mr. Marshall that the Brown's Creek project be included in the City's plans. It shoud be seen if funds from some source are available for this area. It was recommended that a public meeting be held with the people of Croixwood to determine their ideas on neighborhood park and Sunrise Park (Park I) It is hoped that the Slow Pitch will send representatives to the next meeting to discuss the upcoming season. Meeting adjourned at 9:50. Respectfully submitted, Jeannine Hoffbeck, Secretary JCH:ds 91. February 13, 1975 The meeting was called to order at 7:30 P. M. by Dick Balfanz. Present: Dick Balfanz, G. Thompson, Donald Jahnke, Ron Anderson, Jeannine Hoffbeck, Robert Brothen, Dick Blekum, Jack Dielentheis Also Present: Glenn Wendorf and Chuck Johnson of the Jaycees, B. Burtzlaff of the Fast Pitch League, Dick Clammer and Jerry Wohlers of the Slow Pitch League Absent: Bill Herzog and Jerry Mahoney JAYCEES explained what they did in the park across the river last year. Their future projects include more picnic tables, camping area, flagpole and signs. The City budgeted $500 last year to help buy picnic tables and the Jaycees matched it. They also plan to put in a new gate, a building, and blacktop. BICENTENNIAL COMMITTEE hopes to use this park expanded and possibly something done for the North side of the park area. Chuck Johnson explained the "Schedule for Applying for Bicentennial Funds ". There is $400,000 available for certain communities. It is a matching fund project. Our park project cost will be about $15,000. We must get our application in as soon as possible so we can qualify for these funds. Motion made by Don Jahnke to approve the Jaycees plans and ideas as outlined; seconded by Jack Dielentheis. Motion carried 6 - -0. The Jaycees greatly appreciated the $500 last year and they matched it with their funds. They are willing to solicit more funds for this project. SLOW PITCH & FAST PITCH - The City hopes to move the warming house at Staples to Lily Lake Park to be used for concessions this summer. Discussion was held concerning what should be sold, who would work the concessions, and where the Slow and Fast Pitch would fit in project. The concession stand will operate but we would like input from them at our next meeting. The price for lights on O'Brien Field will be $7.50 as last year. Motion made by Ron Anderson, seconded by Glenn Thompson. Motion carried 5 ayes, 1 abstaining. More bleachers have already been order for O'Brien field. Schedule 2or 4- 'or Bicentennial Funds 2obruary 13 Jaycees present basic ideas to Recreation Committee for their study, suggestions, etc. February 25 aa7c3es present plan to Recreation Committee for their approval Mara. 11 Present completed park project to City Council for their tudy, suggestions, etc, March 23 0 ity 0 ouncil acts on park project proposal April S Spare City Council Meeting April 15 Deadline for Application to be received by American Revolution Bicentennial Commission,— Minnesota May 13 Date on which we find out if cur "project has been accepted and if funds are available. February 13, 1975 Motion made by Ron Anderson, seconded by Glenn Thompson, that fees for tournaments be the same as last year (see page 74). Motions carried 5 ayes, 1 abstaining. ORDINANCE - amend it to read that it be an eight (8) member commission, two (2) of which are Council members and six (6) members at large. Motion made by Don Jahnke, seconded by Jack Dielentheis, carried 6 - -0. FOR COUNCIL AGENDA At the next Council meeting the issue of buying the property North and South of the holding pond adjacent to County Road No. 5 must be brought up. PAY SCALE FOR LIFEGUARDS Motion made by Jack Dielentheis, seconded by Ron Anderson that this year's pay scale be the same as last year (see page 73). Bob Brothen will advertise for and interview the applicants for lifeguards. Meeting adjourned at 9:35 P. M. Respectfully submitted, Jeannine Hoffbeck, Secretary JH:ds 92. 93. March 13, 1975 Parks Headquarters Building The meeting was called to order at 7:30 P. M. by Dick Balfanz Present: Dick Balfanz, Don Jahnke, Ron Anderson, Glenn Thompson, Robert Brothen, Dick Blekum, Jack Dielentheis (left at 8:40), Jeannine Hoffbeck (arrived at 7:55, Jerry Mahoney (arrived at 8:50) Others: Bill Powell, Roger Peterson, Ann Bodlovick, Neil Junker, Bill Burtzlaff (Fast Pitch League), Dick Clammer (Slow Pitch League), Schulenberg Park Area -Jim Fischer, Chuck Seekel, Julie Dahl, Jeanette Kuker, Arnie Peltier Mayor Junker (arrived at 9:07) DISCUSSION SCHULENBERG PARK DEVELOPMENT REPORT Tabled the matter until we could talk it over with Jack Shelton - see what could be done this summer. There is a definite need for a storm sewer system to avoid having things washed away. COST PER HOUR FOR ICE TIME AND POLICIES Ice Arena Rates - reviewed old minutes regarding rates. Discussed a problem that arose recently that approximately eight hours were used at $35.00 hourly rate. They were booked in advance. Bob Brothen explained the whole situation. On motion of Jack Dielentheis, seconded by Jerry Mahoney that there is no free ice time to anybody at anytime. Motion carried (Ayes -4, Nays - -1, Abstained - -1) Bob Brothen was asked to work with some people to see if something can be done during "dead hours" for next year. It can be utilized for open skating. SOFTBALL SCHEDULING Discussed with slow pitch and fast pitch leagues. They will work out their schedules with Bob Brothen. CONCESSION STAND AT ARENA City would run it during the week. If leagues wanted to use it on weekends, they could lease it from the City for a fee. Profits would go into the Lily Lake Revenue Fund. (The City Council should be aware of this policy) CHARGES FOR LIGHTS ON THE TENNIS COURTS Recommendation was made that we see what can be worked out and get a cost breakdown by the next meeting. COMMUNITY RECREATION FACILITY Neil Junker explained the meeting s they have had. There is definitely a need for this type of center for this area. This would be an effort on the part of Stillwater, Bayport and Oak Park Heights. The Commission supports this project and recommended that JERRY MAHONEY be our representative. 94. March 13, 1975 Page 2 PUBLIC SKATING Some discussion was held on advertising public skating hours. Additional hours should be set up the end of March to fit in with the school district's Easter vacation. Discussion was held regarding admission for public skating. The matter can be brought up at a Council meeting. Adjourned at 10:15 P. M. Respectfully submitted Jeannine Hoffbeck, Secretary JH:ds 95. April 10, 1975 Parks Headquarters Building The meeting was called to order at 7:35 P. M. by Dick Balfanz. Present: Dick Balfanz, Jack Dielentheis, Don Jahnke, Ron Anderson, Glenn Thompson, Bill Herzog, Bob Brothen, Dick Blekum Also Present: Len Newquist, Wayne Becker, Rudy Lauerman, Jerry Trooien, Pete Boelter, Rick Rundeck MR. NEWQUIST explained the report on Schulenberg Park and that the storm water drainage is a must. After a lenghy discussion it was moved by Jack Dielentheis, seconded by Ron Anderson that the Commission recommends the installation, on a temporary basis, the improvement of Schulenberg Park consisting of 11/2 inch plastic water line from River Heights Drive thru the park; the installation of a suitably sized (24' or 30') corrigated steel storm sewer line and grading of the area to establish a suitable sand lot ballfield in the summer and a skating rink in the winter. Passed 5--0. BOB BROTHEN reported on the possible uses of the arena during the summer months: -- Summer Hockey Camp - a letter was read from Herb Brooks requesting the possible rental of the Arena to hold a summer hockey school -- Representatives from the St. Croix Summer Hockey School presented a proposal to hold a summer hockey school After a lengthy discussion, the following motions were made: On motion of Bill Herzog, seconded by Jack Dielentheis, the Commission recommended the institution of a summer hockey camp at the Lily Lake Arena complex for 1975 and that the City Attorney draw up a contract containing the following provisals: 1. Contract to be signed within four (4) weeks from today 2. Enrollment deposit checks to go into an Escrow Account with both the City and School signatures required to release the funds. 3. Performance Bond required guaranteeing payment for one month's ice time (160 hours at $40.00 per hour, total of $6,400.00). 4. Hockey School is to provide full liability insurance on participants. 96. April 10, 1975 Page 2 5. Arena to be rented as is with no guarantee as to humidity problems (fog) 6. City to provide maintenance personnel for arena including Zamboni,concessions, etc. 7. No concessions of any kind to be operated by the Hockey School. 8. An option for a third two week session (80 hours of ice Time) to be included under the same terms and conditions as the basic contract. Said option must be exercised no later than August 1st. Passed 5--0 On motion of Bill Herzog, seconded by Ron Anderson that the above contract be let to Jerry Trooien for a Summer Hockey School. Passed 3--2. On motion of Jack Dielentheis, that for the 1975-76 Hockey Season that the St. Paul Suburban Conference be offered the same terms as previously offered, that is a 50/50 split after expenses or a flat fee of $175.00 per scheduled league game. Seconded by Don Jahnke. Passed 5--0. At the May meeting of the Recreation Commission (May 8) a public hearing will be held at 7:30 P. M. at the City Hall regarding the development of the park areas in the Croixwood Area. All citizens of the City of Stillwater are invited to.attend. A letter was read from the St. Croix Hockey Association concerning recommended repairs at the arena. This letter has been referred to Bob Brothen for recommendations. The meeting adjourned at 10:40 P. M. Respectfully submitted, Bill Herzog, Acting Secretary BH:ds 97. April 16, 1975. A special meeting of the Recreation Commission was held at the Parks Headquarters Building at 7:30 P. M. Meeting was called to order by Dick Balfanz, Chairman. Present: Dick Balfanz, Don Jahnke (left at 8:20), Glenn Thompson, Ron Anderson, Bill Herzog, Jeannine Hoffbeck, Mayor David Junker, Bob Brothen, Dick Blekum, Jerry Mahoney (arrived at 7:45). Also Present: Herb Brooks from University of Minnesota The details of the Hockey School were presented by Herb Brooks - 4 hours per day, 6 days a week, for one month - $40.00 per hour. BOB BROTHEN will make a detailed report on the operating costs and the comparison on the two proposals for the Hockey School and get same to the City Council before Friday. The Council can then vote on it on Tuesday, April 22, 1975. DICK BALFANZ read the regulations made at the last Recreation Commission meeting for Herb Brooks. Discussion was held later regarding both parties for the Hockey School. It was also recommended that a financial statement be drawn up each year. Meeting adjourned at 9:21 P. M. Respectfully submitted Jeannine Hoffbeck, Secretary JH:ds P. S. This meeting was taped and Dick Blekum has the tape in his possession. 98. COMPARISON OF HOCKEY SCHOOL PROPOSALS FOR SUMMER OF 1975 DATES JERRY TROOIEN SCHOOL HERB BROOKS SCHOOL July 7 - August 1 June 16 -28 & July 7 -19 HOURS PER DAY 9 A. M. - 5 P. M. (8 hours) 8:00 A. M. - Noon (4 hours) DAYS PER WEEK Monday- Friday (5) Monday - Saturday (6) TOTAL HOURS PER WEEK 40 24 Elapsed Time including 1 week for making ice sheet 5 weeks 6 weeks TOTAL COST OF HOURS REQUESTED $6,400.00 $3,840.00 ESTIMATED STUDENTS NEEDED 160 120 COST PER STUDENT $80.00 $85.00 EST. UTILITY COSTS $3,500.00 $3,000.00 EST. LABOR COSTS $960.00 $600.00 It should be noted that inasmuch as our operation has not included summer ice to this date, there are a number of potential operational problems that we are aware of but are unsure of their severity. We are, however, reasonably sure that we can make and maintain a sheet of ice but are only able to estimate what our costs will be for the under- taking. Based on figures taken from our October thru March operation, I have arrived at estimates of expected costs of our largest expected expenditures (utilities and wages). It should also be noted that our highest utility bills in past seasons seem to correlate more closely with hours of operation per month than with outside temperatures. (Greater schedule load results in higher load on *Ice Making Equipment). We are certain that we are going r have fog problems on the ice with summer operation. Seriousness of fog and condensation, of course, will depend upon severity of outside conditions. To alleviate some of 99 PAGE 2 HOCKEY SCHOOL the fog problems we feel that we can operate the large arena exhaust fans to create more air movement. This action, of course, will introduce more outside air into the arena and depending upon outside conditions will result in increased utility costs to maintain the ice sheet as well as causing ultimately higher humidity and condensation problems. For those reasons I have estimated the utility costs on the "TROOIEN" School to be slightly higher on a daily basis because he is requesting more hours and will be operating through the afternoon or "HOT" hours of the day. If a Hockey School is implemented at the Arena for a prescribed length of time this summer, we plan, in conjunction with the school, to provide public skating sessions and offer late afternoon and evening hours for rental to hockey groups or skating parties. It is my feeling that if either school is operated at the Arena this summer and we are able to operate these additional activities, we can meet the foreseen expenses involved with a summer schedule. Another problem for which we have some ideas, but no proven solutions, is the possible conflict between skaters and swimmers. We hope to seggregate the two activities as much as possible to avoid the potential problems of mixing skate blades and bare feet. As mentioned before, we are faced with a number of potential problems with two completely opposite activities (skating/swimming) in the limited space of a single building. These problems include and involve toilet and locker room facilities, concession stand operation, ticket sales, as well as maintenance of both the ice sheet and beach area. Solutions to many of, these problems must be found as the problems arise. Because the beach operation is the normal and expected operation for this particular time of the year, I feel that it must be the skating program that has to be the most flexible in solving any problems that relate to both activities. Considering both proposals at they currently stand, as I see it, it appears that we can generate enough revenue from either school to Page 3 HOCKEY SCHOOL meet forseen expenses for the requested respective lengths of time and that as committed use of the Arena is increased so are expenses, potential problems and conflicts with swimmers as well as the potential for larger profit margins. Respectively, Bob Brothen BB : ds 100 101 May 22, 1975 The meeting was called to order at 7:35 P. M. at City Hall by Dick Balfanz. Present: Jack Dielentheis, Jeannine Hoffbeck, Bill Herzog, Dick Balfanz, Dick Blekum, Bob Brothen, Jerry Mahoney, Don Jahnke, Ron Anderson Absent: Glenn Thompson Also Present: (see attached list of Croixwood residents) PUBLIC HEARING ON PARK LANDS IN CROIXWOOD ADDITION Dick Blekum explained what we had covered previously and some of our ideas (pages 89 and 90). He mentioned the various phone calls and desires of the people which includes: a. Some arez left as they are b. Some tennis courts c. Some ball diamonds d. Some winter recreational areas e. Nature trails One of the problems encountered so far is the policing of the Area No. 1. It is recommended that the police check this area at least twice a night. Some type of a barrier should be con- structed to solve the problem in this area. (See minutes of August 22, 1974 - page 79). Recommended that Mr. Marshall let the new people in the immediate area of Sunrise Park now what park possibilities may be possible for Area No. 1 in the future if we can purchase additional property. Recommended that the City purchase or acquire the property on County Road No. 5 and also work toward funds for this park development. WASHINGTON COUNTY PLANNING DEPT. - There are openings on this commission - they are looking for members - do we have any recommendations - letter to be referred to the City Coordinator. CROIXWOOD SEVENTH ADDITION - Commission recommended that the Ordinance be checked and if possible, take cash in lieu of the designated park property in this area. On motion of Don Jahnke, seconded by Ron Anderson, that the City not accept the area in the Croixwood 7th Addition for park purposes (after ordinance is checked out). Motion carried 7--0. 102 HOCKEY SCHOOL There are still some things being worked out and the contract is not yet signed. If contract is signed, we will start making ice on the 28th of May. Meeting adjourned at 10:06 P. M. Respectfully submitted, Jeannine Hoffbeck, Secretary JH:ds , 1 7" CI oi< viooa 106. July 10, 1975 Meeting was called to order at 7:30 P. M. by Dick Balfanz Pent: Ron Anderson, Dick Balfanz, Jack Dielentheis, Jeannine Hoffbeck, Dick Balfanz, Bob Brothen Discussed changes on the Croixwood Seventh Addition park specifications. A few changes were made - to complete the voting a telephone vote was taken from the members who were not present. Motion passed. Dick Blekum discussed what possibly could be done with the area to the south of the O'Brien field and tennis courts. Additional suggestions were included from the Commission members. Meeting adjourned. Respectfully submitted, Jeannine Hoffbeck, Acting Secretary JH:ds "" \YOR DAVID C. JUNKER IUNCILMEN. ANN MARIE BODLOVICK JERRY B. MAHONEY ROGER PETERSON GLENN L. THOMPSON CITY COORDINATOR RAYMOND E. MARSHALL CITY ATTORNEY HAROLD D. KIMMEL CITY 11, On the Beautiful St. Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 July 8, 1975 MEMO TO - Stillwater City Council Mr. Orrin Thompson Mr. Charles Winden SUBJECT: .3‘ 105 Phone: 61120;59-6121 General Specifications for neighborhood park to be incorporated into proposed Croixwood Seventh Addition to the City of Stillwater Said park shall be suitable for development as a playground area. 2. Said park shall approach a square in shape insofar as possible, but may be retangular with the narrow side not less than 250 feet in length. 3. Said park shall abut a public thoroughfare on least two sides for the entire length of those sides. 4. Said park shall contain no low spots that interfere with the thorough draining off of storm water 5. During construction of the surrounding area said park shall not be used for landfill operations nor for the storage of topsoil borrow. Dick Balfanz will call for your approval of the above memo within a few days since you were not at the meeting held on Thursday, July 10, 1975 (Sent to William Herzog, Glenn Thompson, Jerry Mahoney and Don Jahnke on 7-11-75) WASH INGTON COUNTY ■....'vViNT ER, N C C.) a A.SCHAVAB May 20, 1975 Dick Dalfanz, Chaitm=— Park and Recreation Commission 1118 S 4th Street Stillwater, MN 55082 Dear Dick: Following our discussion on the telephone last week concerning an opening on the T.,?ashington County Park and Recreation Committee, this letter is to inform you that the Committee will act on nominations from the City of Stillwater at the June 19 meeting. If you Commission desires, they can select one name for action by the Committee, or they can select several names. One individual's name, jean Davis, has already been nominated by a member on the Committee. We also would like a name, or names, from your Commission. The Park and Recreation Committee meets every third Thursday of the month at 7:30 p.m. The meetings usually run in lenclth for three hours. We would request that any name, or names be submitted to me at least one week before the June 19 meeting. As Chairman, I might suggest that you consider placin your nama in nomination. Your background and position would offer much to the County Committee. The above statement however, is based upon your willingness and time schedule. 1 realize that you already have a busy schedule as Chairman for the City, but I felt that you should not be automatically counting yourself out. If you have any questions, please feel fren to contact me. Sihoerely, Richard F Muenich County Planner RFM/dkm Ray Marshall City Coordinator 'N LI: N L-TSOT,f., 1 September 11, 1975 Meeting of the Recreation Commission was called to order by Chairman Balfanz at 8:10 P. M. Present: Jerry Mahoney, Don Jahnke, William Herzog, Jeannine Hoffbeck, Dick Blekum, Bob Brothen, Ron Anderson, Dick Balfanz Absent: Jack Dielentheis, Glenn Thompson HOCKEY SCHOOL FOR SUMMER OF 1976 Recommendation was made that no hockey school plans be started until dehumidifiers are ordered to solve problems at arena. This should be done immediately so hockey school bids can be put out by no later than December. (Refer to report #7307, July 23, 1974 regarding the need for dehumidification in the arena). This reply to this recommendation must be in our hands by the November meeting. PROPOSED BUDGET FOR 1976 Dick Blekum discussed this with us. Some slight changes were made. Motion made by Bill Herzog, seconded by Ron Anderson that the budget be accepted. Motion carried 6--0. (see attached sheet) BONSE PROPERTY DEVELOPMENT Discussion held that three or more horseshoe courts be planned on this as well as a volleyball court. This area would include under- ground sprinkling. Motion made that the Recreation Commission strongly recommends that the City Council allocate the necessary funds to complete the extension of Lily Lake Recreation Park Center. Motion made by Bill Herzog, seconded by Ron Anderson - passed 6--0. OUTSIDE CONCESSION STAND Discussion was held as to to how well this project went this past summer. ARENA There is a need for two more dressing rooms with rest room facilities. This could be added to the Northeast corner of the present structure. Recommendation made that Council give permission to have feasi- bility study done for these additional dressing rooms. Motion made by Don Jahnke, seconded by Bill Herzog - passed 6--0. CROIXWOOD SEVENTH ADDITION We need to look at this property to see what we can do in this area. When Dick Blekum sees that area is staked out all commission members will be notified and we can look at it as a group. September 11, 1975 Page 2 RECREATION COMMISSION ORDINANCE Several changes were made. Jeannine Hoffbeck moved that the ordinance be accepted as amended. Seconded by Don Jahnke. Motion carried 6--0. Changes-Section 1. The Establishment and Composition of the Board - change from 7 members to 8 with 6 members as citizens of the City MEADOWLARK PARK Lighting is in and it is waiting to be hooked up. There is a timer on it. The neighbors have helped tremendously in this park. A thank you from the Council should be sent to Ray Roemmich and Ed Larson. It is this type of cooperation that really makes things work smoothly. SCHULENBERG PARK As soon as bulldozing is finished, the department is ready to move in and start work in this area. Meeting adjourned at 9:38. Respectfully submitted, Jeannine Hoffbeck, Secretary JH:ds attached proposed budget November 13, 1975 Meeting was called to order at 7:35 P. M. by Dick Balfanz. Present: Ron Anderson, Don Jahnke, Bill Herzog, Dick Balfanz, Jerry Mahoney, Jeannine Hoffbeck, Garry Jones, Dick Blekum, Bob Brothen Also Present: Wayne Orn of Stillwater Senior High School MR. ORN, Hockey Coash at the Stillwater Senior High School, provided information about a summer hockey school for next summer. (The attached proposal is only a sample). He would like an answer or information on this by our next meeting. It was recommended that the City Council decide if we should have a summer hockey school and if so, should it be City sponsored or privately sponsored. BILL HERZOG moved, Don Jahnke seconded, that if the Council approves a summer hockey school, Bob Brothen meet with Wayne Orn to set up a City sponsored hockey school for next summer. Motion carried unanimously. Discussion was held on various parks in the City and some areas of Croixwood. On motion of Bill Herzog, seconded by Jerry Mahoney that the Mayor send a letter of thanks to Jack Dielentheis commding him for his years of service to the Recreation Commission. Motion passed unanimously. Meetting adjourned at 9:20 P. M. Respectfully submitted, Jeannine Hoffbeck, Secretary JH:ds V(OR DAVID C. JUNKER --cOUNCI LM EN: ANN MARIE BODLOVICK JERRY B. MAHONEY ROGER PETERSON GLENN L. THOMPSON CITY COORDINATOR RAYMOND E. MARSHALL CITY ATTORNEY HAROLD D. KIMMEL Phone: 612-439-6121 CITY OF STILLWATER On the Beautiful St. Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 PARKS DEPARTMENT PROPOSED OPERATING BUDGET - 1976 CAPITAL OUTLAY New Mowing Machine $3,500.00 Used Pickup to replace old Dodge 1,500.00 Portable Air Compressor 250.00 Picnic Tables Playground Equipment GENERAL SUPPLIES Tools Sprinklers & Hose Fertilizer Field Marking Chalk Tissue, towels, plastic bags Black Dirt, lime, etc. Shrubs & flowers Repair parts, playground equipment Satellite Rental Cleaning Supplies Sod Vandalism Repair Spray Lily Lake 2,000.00 2,000.00 $9,250.00 $ 200.00 200.00 550.00 75.00 400.00 300.00 200.00 500.00 500.00 500.00 500.00 1,000 00 300.00 $5,225.00 Utilities 600.00 Equipment Maintenance 1,500.00 Fuel for Headquarters Bldg. 1,000.00 Tree Planting - (Landscaping) 1,000.00 Part-time wages Warming House Supervisor 1,000.00 Park Attendant (Lowell & Pioneer) 3,000.00 Total $22,575.00 Plus full-time wages SPECIAL PROJECTS Bonse Property development --$7,000.00 - Topsoil Tree Giveaway program 9?999?" Sod Sprinkling System Sprinkler Heads Biruminous Mat $3,000.00 $1,350.00 $ 456.00 480.00 $2,000.00 ORDINANCE NO. 525 AN ORDINANCE AMENDING ORDINANCE NO. 326 OF THE CITY OF STILLWATER, "AN ORDINANCE ESTABLISHING A RECREATION BOARD AND DEFINING ITS POWERS AND DUTIES". THE COUNCIL OF THE CITY OF STILLWATER DO ORDAIN AS FOLLOWS: Section 1. That Section 1 of Ordinance No. 326 of the City of Stillwater, "AN ORDINANCE ESTABLISHING A RECREATION BOARD AND DEFINING ITS DUTIES", and is amended to read as follows: SECTION 1. The Establishment and Composition of Board. There is hereby created a Recreation Board for the City of Stillwater. The Board shall consist of seven (7) members composed as follows: two members of the City Council appointed by the Council and five (5) citizens of the City of Stillwater who shall be appointed by the City Council. City Council members of said board shall serve a two (2) year teirn ending December 31 of even numbered years. One of the citizen members shall serve a term ending December 31, 1975, two a term ending December 31, 1976 and two a term ending December 31, 1977. Their successors shall be appointed for a three (3) year term. Both original and successor appointees shall serve until their successors are appointed and qualified. A vacancy shall be filled for the unexpired portion of the term. Members of the, Board shall serve without compensation and shall not be personally interested in any contracts of the board. They shall at the beginning of each year select a chairman and a secretary from their own number with duties implied by those titles. A majority of the Board shall constitute a quorum for the transaction of business. The Board shall hold regular monthly meetings and such special meetings as may be required. A report of each meeting shall be submitted promptly to the City Council. SECTION 2. Effective Date. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed: Published: DAVID C. JUNKER, Mayor Attest: Raymond E. Marshall City Clerk December 18, 1975 Meeting of the Recreation Commission was called to order by Chairman Balfanz at 7:30 P. M. Present: Balfanz, Mahoney, Jones, Hoffbeck, Anderson, Jahnke, Herzog, Thompson, Brothen, Blekum Absent: None HOCKEY CLINIC On motion of Jeannine Hoffbeck, seconded by Garry Jones the proposal for the 1976 Hockey Clinic was approved with the following changes from the 1975 proposal as detailed in the minutes of April 10, 1975: 1. As stated 2. As stated 3. Omit 4. As stated 5. As stated 6. As stated 7. As stated 8. An option for additional time will be made available if required 9. The escrow account must have a balance of greater than or equal to the cost of the proposed ice time before ice will be made. In addition, prior to making ice, it is also required that the director of the hockey school must provide in writing the decision to operate the school. (Vote- 7 ayes) Respectfully submitted, Jeannine Hoffbeck, Secretary JLH:ds Monday - Saturday June 14 - 19 June 21 - 26 June 28 - July 3 OP May 17 - 22 May 24 - 29 May 31 - June 5 STILLWATER SUMMER HOCKEY SCHOOL 1976 8:00-10:45 AM 10:30-1:15 PM Ages 13-16 13-16 10-13 8-10 10-13 8-10 4:15-7:00 PM 6:45-9:30 PM 8-10 8-10 10-13 13-16 10-13 13-16 Saturday, May 22, May 29, and June 5 could be scheduled from 8:00 AM - 1:15 PM 1st SESSION for each age group power skating puck control passing receiving shooting checking COST: $50 per student $90 per student EACH STUDENT RECEIVES: ESTIMATED EXPENSES 4.coaches salaries ice time 72 hr. X $ per hr equipment advertisement printing postage 1 week 2 weeks -2nd SESSION for each age group power skating team defense breakouts blue line plays techniques for defensemen forechecking power plays and penalty killing FAMILY PLAN: 1st child $50 & $90 2nd, etc. $30 & $60 12 hours ice time. instruction (one week) or 24 hours ice time instruction (two weeks) 3 hours of classroom and films (one week) or 6 hours of classroom and films (two weeks) Official hockey school jersey A report card on student progress Scrimmage time every day Power skating instruction every day A "game" day each Saturday $2400 2520 150 200 100 100 awards 150 refreshments after game 200 Total $ 5820 6-3 .14.0 ESTIMATED RECEIPTS 90 boys X $50 = $4500 30 boys X $40 1200 Total $5700 January 29, 1976 Meeting of the Recreation Commission was called to order by Secretary Hoffbeck at 7:50 p.m. Present: Mahoney, Jones, Hoffbeck, Eckberg, Anderson, Jahnke, Thompson, Sullivan, Brothen, Blekum Absent: Herzog ELECTION OF OFFICERS Motion by Garry Jones, seconded by Mahoney, that Jeannine Hoffbeck be elected secretary. Motion carried unanimously. Motion by Don Jahnke, seconded by Garry Jones, to have Dave Eckberg as chairman. Motion carried 8 -0. MEETING DATE Motion by Garry Jones, seconded by Don Jahnke, that the meeting date for the Recreation Commission be the second Thursday of the month. The notice of the meeting should be sent out at least one week ahead of the meeting. If unable to attend, one should notify the chairman or secretary. The motion carried 8 -0. ARENA OPERATION Garry Jones moved that the City Council members of the Recreation Commi- sion bring up at the next City Council meeting the following specific problems: 1. The giving away of free ice time. 2. Construction of a concession stand, both of which were done, unknown to the Recreation Commission. Motion was seconded by Mahoney. Motion carried, 7 ayes, 1 abstaining. Bob Brothen will work out some facts and figures on ice time, costs, etc. and bring back at the March meeting. PROPERTIES AVAILABLE We recommend that the property N,of the Country Club be acquired from the County at no cost for future park and recreation use. Motion was made by D. Jahnke, seconded by Mahoney. Motion carried, 7 -0 (Anderson left 9:00. HOCKEY ASSOCIATION Motion made by Mahoney, seconded by Thompson, that we stay with policies of last year regarding an upcoming tournament. Motion carried 7 -0. Meeting adjourned at 9 :35. Respectfully submitted, Jeannine Hoffbeck, Secretary February 12, 1976 The meeting was called to order at 7:40 P. M. by Chairman, Dave Eckberg. Present: Jahnke, Jones, Hoffbeck, Thompson, Eckberg, Blekum, Brothen and Dick Clammer of the Slowpitch League Absent: Herzog, Sullivan, Mahoney SLOWPITCH Dick Clammer presented information on their plans for this year's program. They will want the field again. They were reminded that they are to be off the field and out of the area as soon as possible after 11:00 P. M. Dick stated he would notify all the teams. Motion made by D. Jahnke, seconded by Jeannine Hoffbeck, that we authorize the Slowpitch Teams to use the field under the same conditions as last year - motion carried 5--0. HOCKEY ARENA We discussed the problems that were brought up at our last meeting concerning free ice time and concession stand. Motion made by D. Jahnke, seconded by G. Jones, that there be a meeting with the City Council on these matters as soon as possible. Motion carried 5--0. ABSENTEES Don Jahnke moved and G.Jones seconded that absentees who did not call to say they could not come be notifed by mail regarding this matter. Motion carried 5--0. Meeting adjourned at 8:45 P. M. Respectfully submitted, Jeannine Hoffbeck, Secretary JH:ds RECREATION COMMISSION MEETING March 18, 1976 The meeting was called to order at 7:50 P. M. by Dave Eckberg. Present: Garry Jones, Jerry Mahoney, Dave Eckberg, Dennis Sullivan, Jeannine Hoffbeck, Bob Brothen and Dick Blekum Absent: William Herzog, Don Jahnke, Glenn Thompson and Bernard Peltier BROOMBALL TOURNAMENT Discussion was held on the tournament held last weekend. A policy on concessions must be set up to avoid future problems. MEETING WITH CITY COUNCIL Motion made by Dennis Sullivan, seconded by Garry Jones, that Harold Kimmel, City Attorney and the City Council meet with the Commission for a thorough discussion and interpretation of the Ordinance No. 309 (This discussion will not include past events). Motion carried 5--0. PAY SCALE FOR LIFEGUARDS - 1976 Garry Jones moved, seconded by Dave Eckberg, that the following pay scale be recommended: 1. Minimum, no experience, Senior Life Saver $2.80 per hour 2. Minimum, no experience, Water Safety Instructor $2.90 per hour 3. Minimum, no experience, WSI AND SCUBA $3.00 per hour 4. 5 each hour for each level up to a maximum of 5 years experience ($3.25 maximum) (This is 54 per hour increase on the first 3 levels. There are approximately a total of 2300 hours of work for only 3 months). Meeting adjourned at 8:45 P. M. Respectfully submitted, Jeannine Hoffbeck Secretary JH: ds RECREATION COMMISSION MEETING May 13, 1976 The meeting was called to order at 7:55 P.M. by Dave Eckberg. Present: Dave Eckberg, Bernard. Peltier., Jerry Mahoney, Jeannine Hoff- beck, Don Jahnke, Bob Brothen, Dick Blekum, and also Clammer of the Slow Pitch league. Absent: William Herzog, Dennis Sullivan, Glenn Thompson, and Garry Jones. Lifeguards for the 1976 season Bob Brothen reported that the following have been hired for this season« Jean Crea Karen Skalbeck Cathy Hagstrom Matt Eastwood Scott Linner Letter of Apology The letter of apology from the City Council was read. oy -Lkberg. The commission asked. Mahoney why these items ware voted on recommenda- tion was made that we go back to the original agreamat ?,,zde wit?: the fast pitch and slow pitch leagues and that the council ovart_rn their motion. Motion was made by Peltier and seconded by Jahnke. Xotion carried 4 to 0 with 1 abstaining. (Slow pitch - 3 nights, 1 tournament weekend, 1 all-star game. Fast pitch - 1 night.) The total would be 4 nights between the 2 leagues - Monday, Tuesday, Wednesday, and Thursday. Tennis Courts There will be no advertising of someone's Leaching lessons on our courts! Bonse Property Don Jahnke moved that the field on the Bonse Property Development be started as previously designed. Motion seconded by Peltier. Motion carried unanimously. Meeting adjourned at 925. Respectfully submitted, Jeannine Hoffbeck, Secretary September 23, 1976 The meeting was called to order at 7:30 P. M. at the Park Headquarters Building by Chairman, Dave Eckberg. Present: Dennis Sullivan, Jeannine Hoffbeck, Bernard Peltier, Dave Eckberg, Jerry Mahoney, Don Jahnke, Dick Blekum Absent: Glenn Thompson, Bill Herzog, Garry Jones LILY LAKE REVENUE FUND & BUDGET Dick Blekum explained the budget for 1977. Bernard Peltier moved and Don Jahnke seconded that the budget be accepted as proposed. A letter written by Eckberg will be sent along with the budget to the Council. Motion carried 6--0. CROIXWOOD SEVENTH PARK Most of the commission visited- this park property prior to this meeting. We discussed the area and what we would like for this location. The parcel still needs more leveling and nothing can be done until available monies are found. O'BRIEN FIELD A discussion was held on the problems that occurred this summer. Some polices must be set up for next year. It was recommended that we set up guidelines at the October 21st meeting. A meeting will be arranged to be held in January with the leagues and representatives to explain our regulations and the use of the fields. In February we will meet with team captains, league repre- sentatives and umpires to further explain our policies and to take requests for dates for the use of the fields. ATTENDANCE Members of the Commission should call when they cannot attend a meeting. Meeting adjourned at 8:45 P. M. Respectfully submitted Jeannine Hoffbeck, Secretary JLH:ds 197il / bkd get negkeat .0 Uq .Cake pazk 4euenke ?knd genetiaL l.i.4 -ling - d.i,abtttaementa .ten -ta4 waged -•- patt t(4Ie waged -- -a4ena - -- pa.tt -lime waged - beach --- etec ttZc<.t y - -- tetephone --- e9i pment .tepa,i t - arena - -- egk-i.pnten.t •tepera:t - beach Satettite 4entat - -- L�.nen de.4o ce - -- /1/4.4ceLaneoka -- 4a-tea ta, - -- gene.tat akppliea - atiena genetiaL akppUea - beach conceaaZon akppt.iea - -- 1100 WO MO .1111D Ina total bond .ia.ake payrtent - -- .i,nd.i.u.idkaL baeakdown of above a4ena 4egwLa4 waged - -- $24,000.00 pa4t- t.i.ae waged 6,000.00 erect Zc-i ty - -- /2,300.00 te4ephone - -- 900.00 en- pment aepat•t - -- 20'00.00 Linen 4e4c'4.ce - -- 300.00 r/4 cetaneoka - -- /,000.00 aatea ta,G - -- 3,000.00 genetiaL akpptZea - -- 2,$00.00 conceaaZon akpp tea - -- 8,000.00 ,total $60,$00.00 ant.i.c.ipated 4euenke -- 47, 000.00 det4.ei.t- a4ena. /3,S00.00 $24,000.00 6,000.00 8,000.00 15,000.00 900.00 20'00.00 1,000.00 1,5'00.00 300.00 /7000.00 3,000.00 2,$00.00 500.00 8,000.00 $7+1,200.00 ? ? ? ? Dept pa4k6 & ptailT4ognd4 Pitopod.ed GKeitelet ion. 1977 gene-4.dt dAppaea aftcat toota $ 200.00 Otti.t4e4 550.00 fi.ad matki.n9. ehaa - 75.00 toitet ti.44;ce, Zowet4, ptaatZe bapt. 500.00 ()tack di4t, Ume, 4and 300.00 4h4nb4 & sqowe44 200.00 pa4t4, pLa19,4onnd evapment 500.00 cSateLtite 4entat 500.00 cteaning 44ppti.e4 300.00 and 6 aeed 200.00 weed kate4 600.00 vandati.4x 4epai.4 /0000.00 4p4ay lily Xake (atgae) 700.00 900.00 (cs4.4.-pment maimta4.4ance 2,000.00 9pseL io4 headcw2Ate44 b.cadi.ng. 1,000.00 t4ee pLant4n4 (tand4capZnO 1,000.00 Special p44ecta --- Kon4e p4ope4ty deoetppment (btaektoppi.n0 3,000.00 ticee eaway p4og4am 4,000.00 Capital otatay 4ftcat t4ac4o4-Loade4-backhoe combZnati.on 5,000.00 4/4tes (Wa4hi.ngton pa4k) 2,500.00 iststifati.on 4/4tes (0 9,1etd) 2, 000.00 Satwaea, pa4t-t.i.me wa4mi.ng home 44pe411i4o4 10000.00 pack pat.tot 4,000.00 Sata.tie4 4epaa4 55,900.00 to tat $87, 525.00 $5,22S.00 4,900.00 $7, 000.00 $9,500.00 $s,000.00 ge4neat One additi.onat tntt-t4me man to ata4t when C.C.9.11. p4o9.4.a^ enda. ( wages 09444ed 4e944ta4 aa2cpt.i.e4 aboue.) beach eJcpen4e4 pa4t-ti4ie waged. eqwipment 4epai.4 9.ene4021. wyptiA6 $8,000.00 1,000.00 500.00 tot:1N $ 9,500.00 ()att. %L.Letd & tenniA. cog424 e)cpen4e4 etect4i.eity 2,700.00 SatettZte 4entca /;700.00 Zotat 4,200.00 ■YOR DAVID C. JUNKER UNCILMEN: ANN MARIE BODLOVICK JERRY B. MAHONEY ROGER PETERSON GLENN L. THOMPSON CITY COORDINATOR RAYMOND E. MARSHALL CITY ATTORNEY HAROLD O. KIMMEL CIT Annu.aL STILLWATE On the Beautiful St. Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 epoz.t on 9ce alien Ope4at-i.on 197$ -76 9ncoae Co Nce444L.o,vs Skat.4:n7. 90 4Ce4.44.0 n4 180 hors44 %doavtLy Zncone $/2./S /dov .Ltj 9ce 4'ev aL 967 hmu•t.4 hou.>.Ly i.ncome $36.37 Phone: 612- 439 -6121 (o.- $9278.87 ;Vet- $3036.50 $2/88.90 $35./70.00 $235.S0 20 ho v r1 ho! wc.L y Znco ra e $11.77 Jo -tai[. oH/�4 //67 c 4o44 94.coae $46,873.27 Aue2a�e Zncoae e4 .gorvc $40. /6 €xpencl.i.t14.4e4 ((ti Lit%.ea f qq-i n-taant repa-t/c :Sa.LaaLea Sa'.a2iea "eauLa2 pt. rU n e ConceAa-i.on SuppL4.ea gereaaL SunpL-i,ea SaLea fax Cap-itaL 9apicoue+aent4 JotaL (xpencea Jo.ta4 9ncone 9o,taL (xpencea $11,951.00 222.53 /1,172.52 5,163.50 6,182.90 2,096.51 1,874.92 1,558.42 $40,22/.78 $46,873.27 40,22/.78 $ 6,651.49 liboue expeneea pot 1975 -76 1976 .Calf ,fake Spultae.z. 9ce Hockey School. 9 nco 'a e 9ce /tei,taL pu!t c Ska-tZnel, r7o,taL 94come rxpen4ea SuppLi.ea I!ar�ea 9otaL (xpencea $2, 790.00 27.00 $2,8/7.00 $ 3,200.00 28.86 $/,224.00 $4,452.86 04' October 21, 1976 The meeting was called to order at 7:30 by Chairman, Dave Eckberg. Present: Bob Brothen, Glenn Thompson, Dennis Sullivan, Jerry Mahoney, Dave Eckberg, Jeannine Hoffbeck Absent: Dick Blekum, Don Jahnke, Garry Jones, Bernard Peltier Also Present: Mr. & Mrs. Martin Hansen and Neil Casey PIONEER PARK Discussion was held on the problems occuring in this park (drinking, vandalism, drug sale, assults, etc.) Recommendation was that no comumption or possession of alcohol be permitted in the parks except by special permit obtained from the City. Violators of this ordinance will be subject to a fine. Mr. Kimmel will be contacted to work out the wording so that O'Brien Field would not come under this ordinance while authorized league or tournament games are taking place. The above motion was made by Dennis Sullivan, seconded by Jerry Mahoney. Motion carried 5--0. O'BRIEN FIELD Guidelines set up -- 1. Curfew hour is 11:00 - failure to leave by curfew time will result in denial of the use of the field for the rest of the season. 2. Excessive abusive language and vulgarities will be strictly enforced by the umpires. If players continue, they will be denied the use of the field. There will be a meeting with the league representatives in January. USE OF FIELD LIGHTS - O'BRIEN FIELD Cost of lights if they use them - $15.00 per night. Motion made by Mahoney, seconded by Thompson. Motion carried 5--0. Meeting adjourned at 8:55. Respectfully Submitted, Jeannine Hoffbeck, Secretary JH:ds Meeting called to order at 7:40 P. M. in the Parks Headquarters Building by Chairman Dave Eckberg Present: Thompson, Sullivan, Eckberg, Hoffbeck, D. Blekum Don Jahnke (arrived at 8:05) Also Present: Neil Krueger, Mrs. Tom Strandberg, Peter Erickson Al Ranum, Jeff Zoller Absent: Mahoney, Peltier, Jones, Herzog TRANSFER OF NELSON SCHOOL BUILDING TO THE CITY OF STILLWATER Discussion was held on the various possibilities of what should be done with this building. On motion of Dennis Sullivan, seconded by Glenn Thompson that we do not want the area for park usage. Motion carried 4 - -1. CAPITAL EXPENDITURE We need to make up about $9,000 that was cut from the budget. The money for the sprinkler system is badly needed, especially after the dry summer of 1976. PARK AND OPEN SPACE COMMITTEE Neil Krueger will keep us informed on what the county is doing with this committee that may have some effect on our commission. Recommended that the minutes of each Recreation Commission meeting be mailed to Mr. Neil Krueger who is a member of this committee. The meeting adjourned at 9:03 P. M. Jeannine Hoffbeck Secretary JH : ds