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2012-01-17 CC Packet
ate1 THE NINTN ►LACE Of OINNENOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 17, 2012 REGULAR MEETING 7:00 P.M. AGENDA 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES- 1. Possible approval of January 3, 2012 regular and recessed meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit vour comments to 5 minutes or less. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Dev. Director Year -end report on Building Department activities 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator CONSENT AGENDA (ROLL CALL) 10. Resolution 2012 -013, directing payment of bills 11. Possible approval 2012 Capital Budget Release — Part I — Library 12. Resolution 2012 -014, a resolution approving the abatement of certain special assessments 13. Resolution 2012 -015, approving 2012 salary schedule for temporary, seasonal Maintenance Worker 1 14. Resolution 2012 -016, a resolution supporting Washington County in their pursuit of a new crossing for the Browns Creek Trail at Manning Avenue PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. No public hearings. UNFINISHED BUSINESS 15. Update on Armory/Fire Station NEW BUSINESS 16. Possible awarding of funding to Rec Center for the retrofit of Lily Lake Ice Arena (Resolution -Roll Call) 17. Possible approval to hire seasonal employees for the Public Works Department RG11 CaM 19. Possible approval of drainage and utility easement request — 2225 Curve Crest Blvd. (Resolution — Roll Call) 20. Possible authorizing the preparation of feasibility report for Third Street S Reconstruction Project from Orleans to Walnut Street (Project 2012 -04) (Resolution — Roll Call) 21. Possible approval of use of TIF for paying off parking ramp land purchase (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 22. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Dedicated Funding for Stillwater Lakes Surface Water Utilizing the- Storm Fee McKusick Lake is a vital City Recreational Park with Public Access to over 80% ' \- of its shoreline and wetlands. Stillwater residents and visitors can walk, hike, bike, geo-cach, swim, canoe, kayak, ice fish and open water fish, x- country ski, snowshoe, snow.cnobile, and . perhaps mostamportant, observe wildlife around the lake from the most highly used trail in Stillwater. People that understand Lake Ecology agree with MSCWMO on managing a DIVERSE plant population. The aquatic plant community in McKusick Lake is currently way out of balance and is not diverse: A Long. Term Aquatic_Plan will require more testing and more studies. People that understand Lake Ecology realize Weed and•Algae Harvesting and/or Safe Chemical. Application is the best Short Term Plan for controlling excessive lake vegetation and algae. It is a proven fact that a po Nothing Approach is a preferred option by most managers in regards to short term lake plans. This is not an option in which is = , - conduc ive to Stillwater residents and visitors wishing to visit, enjoy and recreate in and around McKusick Lake. Excessive plant and algae reduces oxygen in the water column. Due to the lack of wave action and water movement from within the dense weed growth, surface , water temperatures increase greatly. Invertebrates die and fish kills occur. Toxic ammonia, hydrogen sulfide, methane, nitrogen gas and carbon dioxide is released. Dedicated money must be designated each year so that the plans, actions and improvement projects can be deployed and implemented quickly for 'surface lake water quality programs for ALL of the Stillwater Lakes. T T y y ' { O � • 0 0 < I cn Q \I .,.. • ,,,,,,, c 0 _Y J • 0 �' 0 . ^^�,, J W a Sh • u 4� O } i . 1 1 F ray lL ?1 T T 0 . 0 CV ' ' . N }' g T iii it' t T I. 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O 9) A N � c Nw 'P cal N o .,, o L Q � i co 19 W Y / \- O 4, W Vt 7.7 c to W CO OD A J O> N N w // p \O in :-.1 iv v < m ..p. �� \L �0 A w w c�' 9:, mD ^ Z Do O\ ' G °D v GD in b 01 ':)1 B\ m z x �� is p Tj O ci CA f.'U' o 8 a W V 0 W 1 C 'O ■ / Ito 0 in NN is co i...) e...1 1 I 41Z \ g i O N N J A � . t Z• O.O ( N to ( C�7 co I . W O ) N 1 O _.. N i l GW N N e 0 O> 1 co a , A ( j W W W 9 RESOLUTION 2012 -013 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $510,659.91 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 17th day of January, 2012. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -13 Able Hose & Rubber Inc. Hoses for Flooding 850.73 Account Temps Professional Service 4,499.00 Ace Hardware Supplies 306.54 Advanced Sportswear Supplies 144.00 Amano McGann, Inc. Parking Machine Repairs 1,905.11 Amdahl locksmith Security Cylinder and Keys 259.32 American Bankers Ins. Co of Florida Insurance 8,266.00 Aramark Uniform Services Mats, Towels, Uniforms 785.41 Ascap 2012 License Fee 320.00 Aspen Mills Uniforms, Duty Jackets 7,361.17 AT &T Telephone 80.54 Bald Eagle Sportsmen's Assoc. Range Rental 190.00 BCA /CJDN Conference Connect charge 4th qtr 270.00 BCA /CJTE Training 675.00 BMI General Licensing 2012 Base License Fee 320.00 Board of Water Commissioner Hydrant Repair Pioneer Place, Dec WAC 8,664.58 Boyer Ford Trucks Vehicle Repair 157.98 Campion, Barrow & Associates Psych exam new hires 1,560.00 Capitol City Firefighter Assoc. 2012 Membership Dues 50.00 Carquest Auto Parts Equipment Repair Supplies 600.95 CATCO Parts and Service Equipment Repair supplies 126.61 CDW Government, Inc. Minor Equipment 100.60 Comcast Telephone 207.70 Crysteel Truck Equip Cord Reel for Crane 78.05 Dalco Cleaning Supplies Cleancheck 35.47 Discount Steel, Inc. AL Angle 24.58 ESI Engineering, Inc. Sound Engineer for Noise Control 590.00 Evident Inc. Evidence Collection Materials 592.25 Fast enal Company Miscellaneous parts supplies 1,024.08 First State Tire Recycling Tire Recycling 123.60 Fury Dodge Chrysler Vehicle Repair 1,423.74 Gannaway John Reimburse for Parking for Deposition 10.00 Gertens Wholesale Spruce Tips, Pine boughs, Willows 219.71 Gopher State One Call, Inc. Billable Tickets 109.35 Hagen, Mike Reimburse for Work Boots 75.00 Harris Warehouse Canvas & Camping Net Repair & Banner Repairs 2,760.00 Holiday Inn, Alexandria Housing for Conference 169.21 Holiday Inn Housing for MNJOA Conference 244.89 Iceman Industries, Inc Road Salt Treatment 4,275.00 IKON Office Solutions Maintenance Agreement 175.38 Jefferson Fire & Safety, Inc. Uniforms new hires, Tru Spec Pants 542.38 John E. Reid &Associates, Inc Education 595.00 Lake Country Door, LLC Repair 2 Doors on Shop 239.26 Lake Elmo Oil, Inc Fuel 68.47 EXHIBIT "A" TO RESOLUTION #2012 -13 Page 2 Lakeview Hospital Legal Blood Draws 100.00 Law Enforcement Tech Group Inc. Canine Tracker Web Site 128.25 LMC Insurance Trust Home Ins Workers Comp Thru 12/31/2011 2,203.52 Lorman Education Services Seminar Manual 115.64 Menards Supplies 168.62 Metropolitan Council December 2011 Monthly SAC 2,700.79 Metropolitan Council Wastewater Charge Feb 2012 118,817.34 Mid - States Organized Crime 2012 Membership Dues 150.00 MN DNR Waters State Stream Protection & Improvement Loan 42,500.00 Mn GFOA 2012 Membership Dues 60.00 MN Juvenile Officers Assoc. Education 165.00 MN Pollution Control Agency Stillwater Stage 3 Floodwall 375.00 Muller, Jon 1st responder training 2,200.00 Needles Supply, Inc. Cleaning Chemicals 211.59 North American Salt Co. Road Salt 24,436.67 Northern Tool Welding Angle Clamps, Bar Clamps 74.79 Northland Graphics Stamps 203.38 Pioneer Press Subscription 68.25 Office Depot Office Supplies 1,179.23 OnSite Sanitation Unit Rental Brown's Creek 37.79 Positive Companies, Inc. Grading Escrow Refund 5,000.00 Quill Corporation Office Supplies 170.91 Riedell Shoes, Inc. Skates & Laces for Resale 885.12 River Valley Printing Inc. Office Supplies 677.62 S & T Office Products, Inc. Office Supplies 902.12 Sprint Cell Phone 89.19 Sprint PCS Cell Phone 87.90 St. Croix Recreation Co. Playground equipment parts for Legends P 3,476.64 Stillwater Motor Company Vehicle Repair 1,155.61 Stillwater Towing Towing 125.00 Streicher's Uniforms 942.70 Sun Newspapers Publications 217.55 SW /WC Service Cooperatives Health Insurance 54,669.56 Telemetry and Process Controls Computer Equipment Telementry Workstation 14,302.00 ressman Seed Co. Prof Ice Melt 467.58 the Conach Group December 2011 Legislative Consulting 1,500.00 titan Machinery Equipment Repair supplies 319.18 roll Gas & Welding Supply Maintenance Agreement Acetylene Cyl 10.51 trans Union LLC Basic Service 5.00 truck Utilities, Inc. 1- V -style snow plow with western plow 11,166.31 Jniforms Unlimited, Inc Digital Power Magazine, 157.40 Jniversity of Mn Seminar & Conference 285.00 JSA Mobility Wireless, Inc. Pagers 47.24 /alley Trophy Name Tag, Add Stars to two Plates 16.57 /erizon Wireless Cell Phone & Internet 1,779.36 EXHIBIT "A" TO RESOLUTION #2012 -13 Washington County Assessment & Taxation Washington County Fire Chief Washington County Historical Society Washington County License Center Washington County Survey & Land Mgmt Waste Management Wingfoot Commercial Tire Winnick Supply Wolf Marine, Inc. Woodbury, City of Wulfing, David Yeadon Fabric Dome,LLC Yocum Oil Co. LIBRARY Aramark Baker & Taylor BWI Brodart Johnny's TV Midwest Tape Minitex NAC Toshiba Value Line Publishing Inc. Washington County Library Wente, Richard Xcel Energy ADDENDUM Century Link Clark, Dan Linner Electric Co. Inc. Magnuson Law Firm MCPA MN Dept. Public Safety, DVS J PS JS Postal Service Nashington County Sheriff's Office Nest Information Charges {cel Page 3 TIF Parcels Split /Maint 2010 & TIF Report 399.50 2012 Membership Dues 50.00 2012 Contribution 250.00 License Tab Renewals 624.00 Updated Digital Parcel Data Stillwater 100.00 2nd Half Garbage Certification 33,267.24 Tires 600.17 Equipment Repair supplies 54.15 Propane 102.60 2012 SRT Contribution 3,263.98 Reimburse for 2012 Membership Dues, Certif 100.00 Insulation for Dome Facility 74,812.50 Fuel 4,114.96 Towel & Rug Service 63.21 Library Materials 63.62 Library Materials 1,035.70 Library Materials 79.61 Building Repair 209.99 AV Materials 32.58 Processing Supplies 1,482.00 Building Repair 625.00 Maintenance Contract 35.49 Reference Subscription 898.00 Library Materials 1,680.86 Display Shelving 2,500.00 Electricity, Gas 4,374.43 Telephone 377.22 Cleaning City Hall, Public Works 1,057.50 Wire for Outlet by Garage Door 207.45 Professional Service 5,376.83 2012 Membership 45.00 Title Register Forfeiture Vehicle 21.50 Freight 12.48 Postage for Mailing Machine 4,000.00 2012 Code Red Fee 1,432.49 Information Charges 93.39 Electricity, Gas 21,787.87 TOTAL 510,659.91 EXHIBIT "A" TO RESOLUTION #2012 -13 Adopted by the City Council this 17th Day of January, 2012 Page 4 • ae T•E •1Cf NElCCE •f •IE•ECE E� AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 17, 2012 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES- 1. Possible approval of January 3, 2012 regular and recessed meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Dev. Director Year-end report on Building Department activities 6. Public Wks Dir/City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator CONSENT AGENDA(ROLL CALL) 10. Resolution 2012-013, directing payment of bills 11. Possible approval 2012 Capital Budget Release — Part I — Library 12. Resolution 2012-014, a resolution approving the abatement of certain special assessments 13. Resolution 2012-015, approving 2012 salary schedule for temporary, seasonal Maintenance Worker I 14. Resolution 2012-016, a resolution supporting Washington County in their pursuit of a new crossing for the Browns Creek Trail at Manning Avenue PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. No public hearings. UNFINISHED BUSINESS 15. Update on Armory/Fire Station NEW BUSINESS 16. Possible awarding of funding to Rec Center for the retrofit of Lily Lake Ice Arena (Resolution-Roll Call) 17. Possible approval to hire seasonal employees for the Public Works Department 18. Possible approval of 2012 Independent Legislative Consultant's Agreement (Resolution — Roll Call) 19. Possible approval of drainage and utility easement request — 2225 Curve Crest Blvd. (Resolution — Roll Call) 20. Possible authorizing the preparation of feasibility report for Third Street S Reconstruction Project from Orleans to Walnut Street (Project 2012 -04) (Resolution — Roll Call) 21. Possible approval of use of TIF for paying off parking ramp land purchase (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 22. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 4 * ga ... �......... 0f ■........ CITY COUNCIL MINUTES January 3, 2012 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. 4:30 P.M. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway City Clerk Ward OTHER BUSINESS Lake Management Update This item was tabled to a future meeting. STAFF REPORTS Police Chief Gannaway reminded people to slow down and leave extra space between cars during and following snow events. It was noted that winter parking rules are in effect. Mayor Harycki asked about the status of winter parking on Willow Street due to the width of the road; Chief Gannaway responded that he would check with the Public Works Director. Fire Chief Glaser reported that his department ended the year with no real significant events; two house fires resulted in no significant damage. Overall, for 2011, the department received 1,383 calls for service. He stated five new paid, on -call staff have been hired and started work on January 1, 2012. Chief Glaser provided information about how the department currently is cooperating and sharing services with other agencies based on the 16 items included in the Shared Services report in a memo to the Council. Since the report was released, he informed Council that the department has had discussions regarding sharing the training calendar with a number of departments. He also reported that Washington County's new records management system for fire and police is nearly ready to be activated, which will enable all departments in the County to share information. He also stated work is continuing on the countywide officer training series. Councilmember Cook asked where the East Metro training facility will be located. Chief Glaser City Council Meeting January 3, 2012 indicated that facility will be located at Highway 120 and County Road 5 in Maplewood and planning is moving forward; he explained this facility will be a regional one likely used for larger -scale training events and will not entirely replace the need for local training space. Mayor Harycki asked whether there are ongoing talks regarding the shared services study and future opportunities for cooperative efforts; Chief Glaser responded that there are ongoing talks about such things as group purchasing and added that the departments will continue to work together to find ways to be more efficient. Councilmember Cook asked about the comments regarding shared staff. Chief Glaser pointed out that shared staff saves in training costs and that there is a risk a shared staffer could be with the other department when a call is received, but noted there has been no problem with the three current staff members who also work with other departments. Councilmember Menikheim asked if there is an end point to the study, and Chief Glaser replied that he didn't know if there is an end point, other than to look at ways to be more efficient and as individual departments, there is an opportunity to do some strategic planning for level of services, response times, etc. Councilmember Menikheim urged the Chief to keep the energy behind this effort. Community Development Director Turnblad reported that staff is exploring the possibility of hosting a conference call to Lanesboro to talk with key officials from that city about issues related to regional trails. He described that the call would involve someone from the Lanesboro Chamber, the mayor or a councilmember and several staff members. He suggested that those representing Stillwater should include two Councilmembers, key staff, and Chamber of Commerce executive. Councilmember Menikheim noted the Chamber is planning on doing something similar and suggested it might be confusing if there are two groups making contact; he thought there should be some collaboration between the two. Mr. Turnblad pointed out that as the group responsible for the planning of the trail, he thought the City should take the initiative, but added that he would talk with Chamber executive Todd Streeter and invite him to participate in the conference call to make sure efforts are coordinated. Mayor Harycki stated he would like to be included in the City's conference call. Councilmember Polehna suggested that Steve Roll of the CVB should be included as well. It was decided to have Councilmember Cook also represent the Council due to her Lanesboro contacts. Councilmember Cook offered that she would be attending the Lanesboro Chamber's annual meeting on January 10 and that she would be willing to do some pre -work; Mr. Turnblad stated he would contact her. Councilmember Roush referred to some very public thefts at Main Street businesses over the holidays. He asked about the possible use of TIF funds to fund some type of joint program with merchants to offer security solutions to the problem. Mr. Turnblad responded that he had discussed that with the City Administrator and City Attorney who indicated that would not be eligible for the use of TIF funds; City Attorney Magnuson explained that normally items such as security systems are considered personal property and would not be eligible for TIF. Mr. Magnuson stated he had looked at the more liberal stimulus laws in effect for 2011 and 2012, but noted funds must expended on substantial and long- lasting improvements that generate jobs, which would preclude the use of TIF funds. There was discussion of the cost and efficacy of in -. Page 2 of 9 City Council Meeting January 3, 2012 store surveillance systems; Councilmember Roush suggested this might be an issue the Chamber could take up with its members. City Administrator Hansen informed the Council that he had met with people looking at the noise problem on the roof. He indicated that the report had been finished and was provided to the City's noise experts. Mr. Hansen suggested having both groups appear at the February workshop session, along with neighbors who have been affected by the noise. City Clerk Ward pointed out the first meeting in February is proposed to be changed to January 31 due to caucuses. It was agreed to have the noise issue on the 7 p.m. agenda on January 31 to be more accommodating to people's schedules. City Administrator Hansen asked for direction on how to proceed with the 2012 fireworks. He noted $24,000 is available for fireworks funding; and that one vendor he contacted indicated the City could get its usual display, with music, etc., for $30,000. Mr. Hansen suggested he could also apply for some grant money, which the City has received in the past, to help pay for the cost. Councilmember Menikheim suggested stepping back and doing some strategic planning to consider what direction the City wants to take. Councilmember Polehna stated 4 th of July fireworks is one of the biggest family events in Stillwater. Councilmember Cook wondered whether $30,000 had to be spent and suggested there should be some more research to determine whether something less expensive might work. Motion by Councilmember Polehna, seconded by Councilmember Roush to direct staff to proceed with obtaining proposals for fireworks and to work with the Parks Commission in that process. All in favor. The meeting was recessed at 5:15 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. 7:00 P.M. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser City Clerk Ward Page 3 of 9 City Council Meeting January 3, 2012 PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the December 20, 2011 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Council Service Award: Community Breakfast at Ascension Church Mayor Harycki presented a Council Service Award to organizers /volunteers of the Community Kitchen's community breakfast at Ascension Episcopal Church. Pastor Grace spoke of the true community nature of the effort. Ann DeLavergne acknowledged the assistance of Washington County Health and Environment and the Land Stewardship Project in getting the project up and running. OPEN FORUM No comments were received. CONSENT AGENDA Resolution 2012 -01, directing payment of bills Resolution 2012 -02, designation of depositories for 2012 Resolution 2012 -03, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2012 -04, designating the Stillwater Gazette as the City's legal publication and approving contract with the Stillwater Gazette for 2012 Resolution 2012 -05, approval of 2012 Forestry Contract Resolution 2012 -06, renewal of towing license for 2012 Resolution 2012 -07, approval of contract between the City of Stillwater and Sand Creek Group, Ltd. Resolution 2012 -08, resolution relating to financing of certain proposed projects to be undertaken by the city of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Councilmember Roush asked about the designation of the legal publication and whether it might be possible to designate a backup or secondary publication due to occasional problems meeting a publication deadline. Clerk Ward answered that it would be possible to designate a backup, but noted it is very expensive to publish in the St. Paul daily paper. Councilmember Roush inquired if electronic media is acceptable; City Clerk Ward and City Attorney Magnuson responded that electronic m Attorney Magnuson advised should designate both it and -dia is not acceptable for a legal publication at this time. City that if the Council plans to use the St. Paul paper occasionally it the Gazette as the legal publications. It was agreed to amend the Page 4 of 9 City Council Meeting January 3, 2012 resolution designating the legal publication and contract to include both the Stillwater Gazette and St. Paul Pioneer Press. Motion by Councilmember Roush, seconded by Councilmember Menikheim to approve the Consent Agenda with the change to the legal publication. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings UNFINISHED BUSINESS Use of Parking Lot 9 for Browns Creek Trail Community Development Director Turnblad reviewed his memo related to the use of parking lot 9 for Browns Creek trail users. He indicted that the Parking Commission recommends that the spaces in the lot closest to Main Street be reserved for monthly parking, with the remainder of the lot free parking and posted "no overnight parking." On a question by Mayor Harycki, Mr. Turnblad noted the parking lot currently is free parking. The Commission also recommends that if free parking is allowed for trail users, general revenue should be used for maintenance of the lot, rather than the Parking Enterprise Fund. Mayor Harycki felt that the maintenance of the lot should not be put back in the General Fund. On a question by Councilmember Cook, Mr. Turnblad answered that there currently is a revenue stream for maintenance of the lot from fees for monthly permits and event overflow parking. In discussion, it was noted there would still be revenue generated from the lot from the sale of the monthly permits. Mayor Harycki spoke of the difficulty in enforcing the permit parking in the lot. No action was required or taken. NEW BUSINESS Possible approval to purchase Ice Resurfacer for St. Croix Recreation Center Doug Brady, Recreation Center manager, reported that only one bid was received for a new ice resurfacing machine. He spoke of the condition of the machine that will be replaced and the need to be compliant with indoor air quality standards. On a question by Mayor Harycki, Mr. Brady replied that he plans to sell the existing machine and that he didn't think the machine should be designated for use for the outdoor ice at the Rec Center, noting there is no storage space available. In discussion, it was noted this purchase was a budgeted item. Mr. Brady explained that he anticipates the sale might generate around $20,000; on a question by Councilmember Polehna, he also noted advertising space on the machines is sold to help generate revenues. Page 5 of 9 City Council Meeting January 3, 2012 Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2012 -09, accepting bid and awarding contract for ice resurfacer for the St. Croix Valley Recreation Center and authorize the City Administrator to work with Mr. Brady on selling the current machine at the appropriate time. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Designation of Vice Mao Motion by Councilmember Roush, seconded by Councilmember Cook to adopt Resolution 2012- 10, designation of Vice Mayor, appointing Councilmember Polehna vice mayor for 2012. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of 2012 fees for services /publications administrative citations fine schedule City Clerk Ward noted most of the changes for 2012 are Community Development changes or downtown parking changes. She stated the Community Development changes are due to Washington County's increase in recording fees. She pointed out the charge for preparation of ball fields is not new, but was never included in the fee schedule before. She also noted under administrative citations, the alcohol and tobacco violation section was amended to include a look -back period of five years. Community Development Director Turnblad reviewed the parking fees recommended by the Parking Commission, specifically as related to event use. He informed the Council that the schedule reflects decisions made by the Council in the past year. Councilmember Polehna asked why the parking ramp was not included; Mr. Turnblad answered that the ramp has its own schedule and noted that people who sponsor events don't usually reserve the entire parking ramp. Councilmember Polehna suggested it would be good to have all the fees /fines included in one schedule; City Clerk Ward suggested that the ramp fees could be included by resolution. Finance Director Harrison suggested that the Council consider adding a non - sufficient funds charge. It was agreed to add a fee for NSF returns and rejected ACH transactions, with the fee to be the maximum allowed by law. Motion by Councilmember Menikheim, seconded by Councilmember Cook to adopt Resolution 2012 -11, approval of 2012 fees for services /publications administrative citation fine schedule, including the addition of NSF and ACH fees and incorporating the parking ramp fees by resolution. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 6 of 9 City Council Meeting January 3, 2012 Designation of 2012 Council representatives for Boards /Commissions /Committees City Clerk Ward reviewed the existing appointments, noting that there should be a change in the representatives on the Fire Relief Association Board due to Councilmember Roush's position with the Fire Department; Councilmember Cook volunteered to pick up that appointment and noted that she currently is the alternate on the Middle St. Croix Water Management Organization. Members expressed satisfaction with their current appointments. Councilmember Menikheim suggested establishing a relationship with the Library Board, similar to that with the Water Board. It was agreed to discuss that with the Library Board. Councilmember Cook suggested there might be some benefit to rotating appointments after a time. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the appointments as listed, with the change on the Fire Relief Association Board to Councilmember Cook and add her as the alternate for the Middle St. Croix Water Management Organization. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of meeting date changes City Clerk Ward reviewed the possible meeting date changes, two due to conflicts with elections (February 7 and November 6) and August 7 due to Night to Unite. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the meeting date changes, January 31 for February 7, July 31 for August 7, and October 30 for the regular November 6 meeting date. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of dock permit for St Croix Boat and Packet Co and wharfage permit for Gondola Community Development Director Turnblad noted the 2012 permit is essentially the same as last year's permit. He noted six boats are named in the permit, four of which are permanently docked at the facility in Stillwater, with two permitted to be temporarily docked there. He stated the recommended fee is $1,700 each for the four permanent dockages and one service boat and $1,700 for the permit allowing two boats to be docked at the facility on a temporary basis. There was discussion about additional advertising promoting the availability of transient dock space. Mr. Turnblad explained that it appears the existing advertising is effective, adding over 1,000 transient boats used the slips in 2011. In discussion, it was noted the transient slips are not free but are available for the general public to use. Page 7 of 9 City Council Meeting January 3, 2012 Councilmember Polehna suggested putting the availability of the transient boat slips on the City's web site. There was discussion of the history of the docks and public docking. In discussion, it was noted that while the City issues the wharf permit, the gondola pays St. Croix Boat & Packet for the use of dock space. Motion by Councilmember Polehna, seconded by Councilmember Menikheim to adopt Resolution 2012 -12, approval of dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Menikheim spoke of the need for strategic planning and prioritizing. After discussion, it was agreed to allow Councilmember Menikheim to look into a strategic planning session and report back in two weeks. Councilmember Polehna stated January 11 was the next Beyond the Yellow Ribbon meeting and would focus on Washington County's new veterans' court. STAFF REPORTS (CONTINUED) Fire Chief Glaser reminded citizens that a test for the Code Red system was scheduled for the day following the Council meeting. He indicated that residents who want their telephone number included in the alert system can go to Washington County's web site or the City's web site. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Menikheim to adjourn at 8:12 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 8 of 9 City Council Meeting January 3, 2012 Resolution 2012 -01, directing payment of bills Resolution 2012 -02, designation of depositories for 2012 Resolution 2012 -03, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2012 -04, designating the Stillwater Gazette as the City's legal publication and approving contract with the Stillwater Gazette for 2012 Resolution 2012 -05, approval of 2012 Forestry Contract Resolution 2012 -06, renewal of towing license for 2012 Resolution 2012 -07, approval of contract between the City of Stillwater and Sand Creek Group, Ltd. Resolution 2012 -08, resolution relating to financing of certain proposed projects to be undertaken by the city of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2012 -09, accepting bid and awarding contract for ice resurfacer for the St. Croix Valley Recreation Center Resolution 2012 -10, designation of Vice Mayor Resolution 2012 -11, approval of 2012 fees for services /publications administrative citation fine schedule Resolution 2012 -12, approvals of the dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola Page 9 of 9 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -13 Able Hose & Rubber Inc. Hoses for Flooding Account Temps Professional Service Ace Hardware Supplies Advanced Sportswear Supplies Amano McGann, Inca Parking Machine Repairs Amdahl Locksmith Security Cylinder and Keys American Bankers Ins. Co of Florida Insurance Aramark Uniform Services Mats, Towels, Uniforms Ascap 2012 License Fee Aspen Mills Uniforms, Duty Jackets AT &T Telephone Bald Eagle Sportsmen's Assoc. Range Rental BCA /CJDN Conference Connect charge 4th qtr BCA /CJTE Training BMI General Licensing 2012 Base License Fee Board of Water Commissioner Hydrant Repair Pioneer Place, Dec WAC Boyer Ford Trucks Vehicle Repair Campion, Barrow & Associates Psych exam new hires Capitol City Firefighter Assoc. 2012 Membership Dues Carquest Auto Parts Equipment Repair Supplies CATCO Parts and Service Equipment Repair supplies CDW Government, Inc. Minor Equipment Comcast Telephone Crysteel Truck Equip Cord Reel for Crane Dalco Cleaning Supplies Cleancheck Discount Steel, Inc. AL Angle ESI Engineering, Inc. Sound Engineer for Noise Control Evident Inc. Evidence Collection Materials Fastenal Company Miscellaneous parts supplies First State Tire Recycling Tire Recycling ;ury Dodge Chrysler Vehicle Repair Sannaway John Reimburse for Parking for Deposition 3ertens Wholesale Spruce Tips, Pine boughs, Willows 3opher State One Call, Inc. Billable Tickets -lagen, Mike Reimburse for Work Boots iarris Warehouse Canvas & Camping Net Repair & Banner Repairs - loliday Inn, Alexandria Housing for Conference ioliday Inn Housing for MNJOA Conference ceman Industries, Inc Road Salt Treatment KON Office Solutions Maintenance Agreement efferson Fire & Safety, Inc. Uniforms new hires, Tru Spec Pants ohn E. Reid &Associates, Inc Education .ake Country Door, LLC Repair 2 Doors on Shop .ake Elmo Oil, Inc Fuel 850.73 4,499.00 306.54 144.00 1,905.11 259.32 8,266.00 757.36 320.00 6,778.56 80.54 190.00 270.00 675.00 320.00 8,664.58 157.98 1,560.00 50.00 600.95 126.61 100.60 207.70 78.05 35.47 24.58 590.00 592.25 1,024.08 123.60 1,423.74 10.00 219.71 109.35 75.00 2,760.00 169.21 244.89 4,275.00 175.38 542.38 595.00 239.26 68.47 EXHIBIT "A" TO RESOLUTION #2012 -13 Lakeview Hospital Law Enforcement Tech Group Inc. LMC Insurance Trust Lorman Education Services Menards Metropolitan Council Metropolitan Council Mid - States Organized Crime MN DNR Waters Mn GFOA MN Juvenile Officers Assoc. MN Pollution Control Agency Muller, Jon Needles Supply, Inc. North American Salt Co. Northern Tool Northland Graphics Pioneer Press Office Depot OnSite Sanitation Positive Companies, Inc. Quill Corporation Riedell Shoes, Inc. River Valley Printing Inc. S & T Office Products, Inc. Sprint Sprint PCS St. Croix Recreation Co. Stillwater Motor Company Stillwater Towing Streicher's Sun Newspapers SW /WC Service Cooperatives Telemetry and Process Controls Tessman Seed Co. The Conach Group titan Machinery roll Gas & Welding Supply Frans Union LLC (ruck Utilities, Inc. Jniforms Unlimited, Inc Jniversity of Mn JSA Mobility Wireless,_ Inc. /alley Trophy /erizon Wireless Page 2 Legal Blood Draws 100.00 Canine Tracker Web Site 128.25 Home Ins Workers Comp Thru 12/31/2011 2,203.52 Seminar Manual 115.64 Supplies 168.62 December 2011 Monthly SAC 2,700.79 Wastewater Charge Feb 2012 118,817.34 2012 Membership Dues 150.00 State Stream Protection & Improvement Loan 42,500.00 2012 Membership Dues 60.00 Education 165.00 Stillwater Stage 3 Floodwall 375.00 1st responder training 2,200.00 Cleaning Chemicals 211.59 Road Salt 24,436.67 Welding Angle Clamps, Bar Clamps 74.79 Stamps 203.38 Subscription 68.25 Office Supplies 1,179.23 Unit Rental Brown's Creek 37.79 Grading Escrow Refund 5,000.00 Office Supplies 170.91 Skates & Laces for Resale 885.12 Office Supplies 677.62 Office Supplies 902.12 Cell Phone 89 Cell Phone 87 Playground equipment parts for Legends P 3,476.64 Vehicle Repair 1,155.61 Towing 125.00 Uniforms 942.70 Publications 217.55 Health Insurance 54,669.56 Computer Equipment Telementry Workstation 14,302.00 Prof Ice Melt 467.58 December 2011 Legislative Consulting 1,500.00 Equipment Repair supplies 319.18 Maintenance Agreement Acetylene Cyl 10.51 Basic Service 5.00 1- V -style snow plow with western plow 11,166.31 Digital Power Magazine, 157.40 Seminar & Conference 285.00 Pagers 47.24 Name Tag 8.02 Cell Phone & Internet 1,779.36 EXHIBIT "A" TO RESOLUTION #2012 -13 Page 3 63.21 Washington County Assessment & Taxation TIF Parcels Split /Maint 2010 & TIF Report 399.50 Washington County Fire Chief 2012 Membership Dues 50.00 Washington County Historical Society 2012 Contribution 250.00 Washington County License Center License Tab Renewals 624.00 Washington County Survey & Land Mgmt Updated Digital Parcel Data Stillwater 100.00 Waste Management 2nd Half Garbage Certification 33,267.24 Wingfoot Commercial Tire Tires 600.17 Winnick Supply Equipment Repair supplies 54.15 Wolf Marine, Inc. Propane 102.60 Woodbury, City of 2012 SRT Contribution 3,263.98 Wulfing, David Reimburse for 2012 Membership Dues, Certif 100.00 Yeadon Fabric Dome,LLC Insulation for Dome Facility 74,812.50 Yocum Oil Co. Fuel 4,114.96 LIBRARY Aramark Towel & Rug Service 63.21 Baker & Taylor Library Materials 63.62 BWI Library Materials 1,035.70 Brodart Library Materials 79.61 Johnny's TV Building Repair 209.99 Midwest Tape AV Materials 32.58 Minitex Processing Supplies 1,482.00 NAC Building Repair 625.00 Toshiba Maintenance Contract 35.49 Value Line Publishing Inc. Reference Subscription 898.00 Washington County Library Library Materials 1,680.86 Wente, Richard Display Shelving 2,500.00 Xcel Energy Electricity, Gas 4,374.43 Stillwater Public Library 224 Third St. N. Stillwater MN 55082 651.275.4338 www.stillwaterlibrary.org To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2012 Capital Budget Release — Part I January 11, 2012 Release of 2012 Capital Funds — Part I At its monthly meeting on January 10, 2012, the Board of Trustees passed a resolution requesting that the City Council approve the release of funds from the library's 2012 capital budget for the following items from the library's 2012 capital budget plan. 6 Computers @ $1,000 each $6,000 If we purchase the planned 2012 computers now, the IT staff will be able to set up these new computers at the same time and with the same image as the computers purchased with 2011 capital funds. This is a considerable savings in time for the IT staff. Memo DATE: January 13, 2012 TO: Mayor and City Council FROM: - Sharon Harrison 1�op Finance Director RE: Abatement Request BACKGROUND On December 20, 2011, the City Council authorized for payable 2012 the certification of delinquent garbage bills for Waste Management. On that list was a parcel that was inadvertently certified. Waste Management is requesting an abatement of that certification (for PID 19.030.20.21.0088, principal amount $144.23, interest amount $14.42 for a total abatement of $158.65). RECOMMENDATION Staff recommends abating the assessment from the property taxes for the payable year 2012 for PID #19.030.20.21.0088. ACTION REQUIRED If Council agrees with staff s recommendation, Council needs to pass a resolution abating the assessment from the 2012 property taxes for PID #19.030.20.21.0088. RESOLUTION 2012 -014 A RESOLUTION APPROVING THE ABATEMENT OF CERTAIN SPECIAL ASSESSMENTS WHEREAS, Parcel ID No. 19.03020.21.0088 was assessed for a delinquent garbage bill payable 2012 and certified to Washington County; and WHEREAS, Waste Management is requesting an abatement of that certification because it was inadvertently included on the delinquent garbage bill list received from Waste Management; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessments, as stated above, are hereby abated. Adopted by the City Council this 17th day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk APPROVING 2012 SALARY SCHEDULE FOR TEMPORARY, SEASONAL MAINTENANCE WORKER I BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective February 1, 2012, the salary schedule for Temporary, Seasonal Maintenance Worker I is hereby approved. Temporary, Seasonal Maintenance Worker I: Entry $10.00 /hr 2nd Year $10.50 /hr 3 Year $11.00 /hr 4 th Year $11.50/hr 5 th Year (maximum rate) $12.00 /hr Except those seasonal employees who return from the 2011 season, where the rate shall remain $11.00 /hr. Adopted by the City Council this 17 day of January 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2012 -016 A RESOLUTION SUPPORTING WASHINGTON COUNTY IN THEIR PURSUIT OF A NEW CROSSING FOR THE BROWNS CREEK TRAIL AT MANNING AVENUE WHEREAS, the Browns Creek Trail will connect to downtown Stillwater; and WHEREAS, the trail is expected to be heavily used and to be a great economic benefit to the City of Stillwater; and WHEREAS, the City of Stillwater is in the process of building related amenities totaling $1.6 million in anticipation of the Browns Creek Trail. THEREFORE, BE IT RESOLVED by the Stillwater City Council that it supports the Washington County's pursuit for a new Browns Creek Trail Crossing at Manning Avenue. FURTHER, BE IT RESOLVED, that the Stillwater City Council requests State Legislators that represent the City of Stillwater support the County's request. FURTHER, BE IT RESOLVED that copies of this resolution is forwarded to Washington County and State Legislators that represent the City of Stillwater. Adopted by the City Council this 17"' day of January 2012. ATTEST Ken Harycki, Mayor Diane F. Ward, City Clerk I te THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: January 13, 2012 RE: Armory Update INTRO The purpose of this memorandum is to provide the City Council with the 2012 activity schedule for the National Guard Readiness Center (aka Armory) and Fire Station project. RECENT ACTIVITY On December 6, 2011 the City Council directed City staff to work with the National Guard to include the fire station in the 35% design phase of the Readiness Center project. Said another way, the first third of the design work for the fire station would be completed under the same contract for design services as the armory. The National Guard is currently in the process of selecting a design team. The goal is to have a contract in place early in March. SCHEDULE Before the design team is selected the City will hold an open house to solicit comments on the concept plans for the armory and the fire station. The open house is scheduled for Wednesday, February 1St from 7 to 9 PM in the Council Chambers. Comments will then be available before any work begins on facility design. In June the 35% design should be completed. Then enough information will be available to begin the formal public hearing process for the facility. In the July through September time frame of this year the Joint Planning Board, City Planning Commission and City Council will consider the formal application for annexation, rezoning and a Special Use Permit. Armory & Fire Station January 13, 2012 Page 2 of 3 If the project receives approval through the public hearing process, a Certificate of Title would be prepared and delivered to the State Department of Military Affairs for that portion of the property that will be necessary for the armory. The City will retain title to the Fire Station portion. If the project is approved in September, the City would need to begin the process to acquire the access point on to County Road 12 in October of 2012. The tentative timeline for the project is reproduced here. Date Meeting or Task October 12, 2010 Environmental investigation: site visit October 20, 2010 Environmental investigation: Drilling team on site October 21 -22, 2010 Cultural surve November 1, 2010 Closing date on purchase of property December 22, 2010 Informational meeting with Joint Planning Board January 2011 City Council adopted a Resolution of Intent to provide the National Guard with land for an armory facility. January 2011 National Guard submitted host city information to National Guard Bureau for budgeting purposes. March 2011 City zoning and design /performance standards forwarded to the National Guard. May 25, 2011 Tour of Inver Grove Heights armor June 7 - 9, 2011 Planning Programming Design Charrette (PPDC) - National Guard conducted planning charrette (this included any partner organizations that would share the facility to capture all requirements in conceptual layout/orientation of the facility). General public attended as observers and made occasional comments. August 16, 2011 National Guard discussed PPD charette results with City Council & discussed project scheduling. Sept 12, 2011 Received Final Report on the Project Planning Document Charrette Oct 4, 2011 Proposals for Fire Station programming and feasibility study were submitted to the City Oct 18, 2011 Fire Station programming and feasibility study awarded to Buetow and Associates Dec 6, 2011 City Council reviewed draft of Fire Station feasibility study and decided to design at least the 35% of the Fire Station together with the armory Feb 1, 2012 Open House for the concept armory and fire station plans. City Council Chambers 7 PM to 9 PM. March 2012 State awards contract to complete a 35% design of facility. Armory & Fire Station January 13, 2012 Page 3 of 3 April 2 -5, 2012 Design charrette to be conducted by State's consultants. June 2012 35% design of facility to be completed. July /Aug 2012 Public hearing before Planning Commission on: 1) annexation, 2) ordinance amendment allowing armory by SUP in RA zoning district; 3) rezoning from TZ to RA; 4 SUP for armo July/Aug 2012 Public hearing before Joint Planning Board Aug /Sept 2012 Public hearing before City Council Sept 2012 Certificate of Title transferred from City to National Guard Oct 2012 Begin process to acquire necessary access points December 2013 65% design complete June 2013 95% design complete April 1, 2014 Likely construction start October 2015 Likely completion Dec 2015 Likel occupancy bt Lily Lake Ice Arena Building Improvement Proposal 12012 City of Stillwater MEMORANDUM TO: Mayor and City Council FROM: Doug Brady DATE: January 20, 2012 RE: St. Croix Valley Recreation Center — Lily Lake Ice Arena rink piping and dasher board bids DISCUSSION: Multiple quotes will be acquired for the cost of rink piping, insulation, and other materials needed to complete the project. Funds have been saved on behalf of this project since 2008. Funding for this equipment and materials is through Capital Outlay in the total amount of $520,000. $400,000 is designated towards the chiller and rink piping. $120,000 is designated towards the dasher boards around the rink. Festive Outfitters has been chosen to insure the best pricing on materials. The company is very willing to work with the St. Croix Valley Recreation Center staff and agreed to no mark ups on pricing. RECOMMENDATION: I recommend that an individual council member contacts the facility manager at (651) 592 -0031 to visit Lily Lake Ice Arena and personally visualize the issues at hand. I also recommend that the City allows and provides the funds to the St. Croix Valley Recreation Center to begin the process of retrofitting the Lily Lake Ice Arena. ACTION REQUIRED: If council concurs with the recommendation, they should pass a motion adopting the entitled, AWARDING THE ST. CROIX VALLEY RECREATION CENTER THE FUNDS FOR THE RETROFIT OF LILY LAKE ICE ARENA. Lily Lake Ice Arena Building Improvement Proposal 2012 City of Stillwater Building to be improved: Lily Lake Ice Arena When to be improved: Starting as soon as possible in 2012. Reasons to improve: • To replace Lily Lake Ice Arena it would cost $4,000,000. To replace the refrigeration and the dasher boards it would cost around $520,000 (13% of total). • The ice arena is used for many different activities that this community depends on and needs the space for: • Youth hockey practices • High school hockey practices • Figure skating lessons and practices • Hockey camps • Public Skating 1 Lily Lake Ice Arena Building Improvement Proposal 12012 City of Stillwater Specific items to be replaced: • Chiller 1 1 Lily Lake Ice Arena Building Improvement Proposal 2012 City of Stillwater It Lily Lake Ice Arena Building Improvement Proposal 2012 City of Stillwater 1 5 • Dasher boards F1 its I S'1;11 I ��! w�1Mi1�fi� .zrwal+i.a.,�F'aiYra�M+r _ 1��,�3 '1 ' il) 11 'y1 Lily Lake Ice Arena Building Improvement Proposal 12012 City of Stillwater • Pipi t • Styrofoam Insulation i 4 CITY OF STILLWATER BUILDING AND GROUNDS 2012 CONDITION REPORT LILY LAKE ICE ARENA 1208 Greeley Street Stillwater, MN 55082 Information provided by: Doug Brady, Facility Manager (651) 430 -2601 Pam 4 M1 a V1 SITE LOCATION ❖ SITE FEATURES: ti �; ➢ Parking: On -Site parking R '�" ➢ Site Description: Lily Lake Ice Arena is in the city of Stillwater off of Greeley Street, directly across the street from Lakeview Hospital. The arena is also located on Lily Lake Park which includes 2 baseball /softball fields, tennis courts, basketball courts, a sand volleyball court, a playground and Lily Lake beach, which is connected to Lily Lake. ADJACENT LAND USES: Mixed residential /business /recreation. The site is bounded by Lily Lake park and residential, family homes and apartments. ACCESS TO MAJOR ROADWAYS: Approximately 1.5 miles south of the arena, Greeley St. runs in to Highway 36, which intersects with Highway approximately 3 miles east on Highway 36. ❖ ACCESS TO PUBLIC TRANSIT: Metro Transit operates express bus line No. 294 along Curve Crest Boulevard. The bus has a stop at the intersection of Curve Crest Blvd. and Greeley St. BUILDING HISTORY ❖ YEAR BUILT: 1971 ❖ OWNERSHIP STATUS: City of Stillwater owned ❖ SEATING CAPACITY: 200+ ❖ REPLACEMENT VALUE: $ 4,000,000 PRESENT BUILDING USE ❖ LIST OF BUILDING TENANTS /OCCUPANTS: Ice arena use: Year round. In the fall, winter, and spring the building is used for hockey practices, figure skating lessons /practices, public skating, and hockey camps. In the summer, the building is used for an all day summer camp. ❖ ARCHITECTURAL DESCRIPTION: Steel exterior and fiber board /glass interior. The roof is also made of steel. 1 CITY OF STILLWATER BUILDING AND GROUNDS 12012 ❖ ACCESSIBILITY STATUS (1 Storey: Easily Accessable) GOOD CONDITION indicates no upgrade required FAIR CONDITION indicates a significant upgrade required within 5 years POOR CONDITION indicates repair or replacement is warranted RECORD OF BUILDING UPGRADES AND ADDITIONS ❖ SYSTEM UPGRADES: CONDITION REPORT BUILDING CONDITION SYNOPSIS 1971: Rink Pipes /Chiller ❖ ARCHITECTURAL SYSTEMS STATUS: Spectator Netting 1981: Exterior Walls Steel Good Condition Windows Plexi -Glass Good Condition Roof Steel Fair Condition Interior Partitions Fiber Glass Poor Condition Flooring Skate Tile Fair Condition Flooring Concrete Good Condition Dasher Boards /Spectator Shields Steel /Plexi -glass Poor Condition ❖ ENGINEERING SYSTEMS STATUS: Water Heater - Poor Condition Refrigeration Compressors Three VILTER Good Condition Rink Floor Piping Steel Poor Condition Rink Dasher Boards Wood Poor Condition Plumbing Copper Good Condition General Electric - Good Condition Air Handler Unit - Good Condition Perimeter Heat - Poor Condition ❖ ACCESSIBILITY STATUS (1 Storey: Easily Accessable) GOOD CONDITION indicates no upgrade required FAIR CONDITION indicates a significant upgrade required within 5 years POOR CONDITION indicates repair or replacement is warranted RECORD OF BUILDING UPGRADES AND ADDITIONS ❖ SYSTEM UPGRADES: 1971: Roof built 1971: Rink Pipes /Chiller 1980: Spectator Netting 1981: Dasher Boards 1993: Hot Water Heater 1995: Remodel Locker Rooms 2000: Skate Tile 2000: Top End Kits of Compressors rebuilt 2003: Hot Water Heater 2008: Exterior Doors 2009: Parking Lot Overlay 2009: Locker Room Furnaces 2010: Louver Replacement on Exhaust Fan Equiment Life Expectancy itu minous Overlay Long Term if Cycle Maintena 16 -18 Year ridg Decking Long Term Life Cycle Maintenance 20 -25 Year ement -E poxy Seal It Term Life C cfe Maintenance 10 -12 Year oncrete Maintenance !Short Term Life Cycle Maintenance 5 -7 Yea xte rior Contrete Walkwa Lon Term Life Cycle Maintenance 20 -25 Yea rsill aint Exterior Steel Iong Ion Term Life Cycle Maintenance 10 -12 Year aint Rink Ceilings Long Term Life C cle Maintenance eftigeration Retrofit Long Term Life Cycle Mamfienance 25 -30 Year e face Rink Pipes/Header Lon Term Life Cy cle Maintenance 2 - Y r e lace Snow Melt Pit/Ram Area (Aldrich Arena) Lon Term Life Cycle Maintenance 25 -30 Years oof-As Long Term Life Cycle Maintenance 15 -20 Years oof -Built Up Lon Term Life Cycle Maintenance _ 2 0 -25 Years oof-Metal Lon Term Life Cycle Maintenance 20 -25 Years oof - Membrane _ _ _ Long Term Life C cy le Maintenance - 15 -20 Years oof -Wood Lon Term Life Cycle Maintenance 15 -20 Years it Conditioner Lon Term Life Replacement 15 -20 Years it Conditione (Rooftop) _ Long Term Life Replacement � 15 -20 Years oardwalk -_- Lon Term Life Re placemen t 20 -25 Yea oa t Dock ---- _ - -_ -- Term Lif Re placement - 15 -20 Years oiler _ Long Life Replacement 15 Years hiller . 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Lon Term Life Replacement __. --___ _.__._._. 12 -15 Years and Play Area _ -� — L ong Term Life Replacement 20 -25 Years igns _ Long Term Life Replacement - 10 -12 Year S lide - Th ree 5 th (VV- aterworfcs) -._-_- - _� Lon Ter Life Replacement -- 15 -20 Years team Unit Heaters -- _ ^ - - _ Long Term Life Replacement _15 -20 Years _ wimming Raft -- Long Term Life Replacement _- - '- 10 - 15 Years eI p hone S ystem Long Term Life Re 1 0 -1 2 Years oilet Partitions _ _ -__ _ - Long T erm Life Replacement - -__- 20 -25 Years nit Heaters Lon Term Life Replacement 15 -20 Years alk In Cooler - - _ Long T erm Life Re !aacement 15 -20 Years ater Heaters -- _ ^ _ _Long Te Life R eplacement 15 -20 Years Ater Play Area ___ _ .- __ -- -. -_._ -- Long Term Life Replacement Years iumin S ealcoa t ^ - - -- _ .- - Short Term Life Cycle Maintenan - - - - -- - 15 _ 20 5 -7 Ye ears Years nterior /Extenor Paintin __-. 9 ... - .Short Term Life Cycle_ Maintenan - _ 5_7 Years aint Play re Structu -_ __ Short Term Life Cycle Maintenance _. . _ 5 -7 Years aint Pool - Short Term Life Cycle Mainte nance - 4-8 Years layground rfa Suce- Rubberized Short Term Life Cycle Maintenance 8 -10 Years ecoat Rink Floor Coatin __ -__ _ _ _ _ _ - . - ... - -. _Short Term Life Cycle Maintenance 7 -10 Years efurbish Irrigation Well - _ - Shor Term Li Cy cle Mainten _ - .. 7 -10 Years arpet _Short T erm L ife Replacement 8-10 Years hairs -Beach (Waterworks) _ _ Short Term Life Re 5 -7 Years hemical Controllers - - - Sho rt Term Life Rep lacement 8 - 10 Years hlorinelnjectors - - _ -_ _ Short Ter 7Years ilter Baskets Short Term Life Replacement 8 -10 Years unbrella Short Term Life Replacement 8 -1 Years ily Pad Netting - Short T __ ___ _.._ erm l ife Re l acemen t Repl _ _ ._ _.__._ _ _ 5 5 - 7 Years it Pads _Y .- _ _. - -- __._ ---_-.____-_---__.__.-------- Short Ter L ife Replacement 5 -7 Years H Inje Sho Ter Life Re 5 -7 Years o ol Bottom Pads _ Short Term L ife Re placement 3 -5 Year oq Edge Pads _ - - Sho Term L ife Replace 3 -5 Years of Heaters - _ - -- _ - Short Term Life Replaceme 5 -7 Years P Short Te Lif Replacement 8 -10 Years ool Vacuum -- - -- Short Term Life Replace 5 -7 Yea c oreboard s _ Short Term Life Rep lacement_ - -- - 6 -8 Years ecurity System _.,_._ _ _ _. _ _._ Long Ter life placement 10 1 Y ears ec urit - -_y S stem Camera _. y _ . _ _ _ _ _ _ Short Term Life Repl 8 -10 Years kate Tile - Short Term Life Replacement - 8 -10 Years s ter Softene .__ MEMORANDUM To: Mayor and City Council From: Shawn Sanders,' Director of Public Works Date: January 10, 2012 Re: Hiring of seasonal employees DISCUSSION This is a request to hire ten seasonal employees in the Public Works Department for the summer months, May through August. This is an increase of eight employees from previous years. In 2011, there were two departures in the Public Works Department with only one position being filled. As part of the 2012 budget discussions, it was requested that since there are more maintenance activities during the summer months than any other time of the year, seasonal help would better fit the City's needs than one permanent full- time employee. Eight additional seasonal employees over the summer months would result approximately 4300 work hours, and would cost the approximately the same salary w/o benefits as one full -time employee. Seasonal employees would be assigned to the Parks, Streets and Sewer Departments and assist in all maintenance areas throughout the City. Also, seasonal workers would be required to work weekends and evenings at Teddy Bear Park and Washington Square Park where increase usage requires staffing for general cleaning and building reservations. Using the seasonal workers for this particular duty reduces the amount of overtime for the full -time employees. For 2012, $62,000 is budgeted for seasonal employees with $24,000 coming from each from the streets and the parks budget and $14,000 from the sanitary sewer budget. RECOMMENDATION Staff recommends that Council approve the hiring of ten summer seasonal employees for the Public Works Department MAGNU LA W FIRM LICENSED IN MINNESOTA AND WISCONSIN TB E GRAND GARAGE Independent Legislative Consultant's Agreement 2012 This Independent Legislative Consultant's Agreement ( "Agreement ") is made this i st day of January, 2011, by and between the City of Stillwater, a Home Rule Charter City of the third class under the laws of the State of Minnesota with offices at 216 North 4th Street, Stillwater, Minnesota 55082 ( "City ") and The Conach Group, LLC a Subchapter S Minnesota Company registered with the Secretary of State, ( "Consultant "), in consideration of the mutual promises made herein, as follows: Article 1.Term of Agreement This Agreement will become effective on January 1, 2011 and will continue in effect for one year or until sixty days (60) days after written notice of termination is provided by the Consultant. Article 2. Services to be Performed by Consultant 2.1. Specific Services Consultant agrees to perform the services specified in the "Description of Services" attached to this Agreement as Exhibit and incorporated herein by this reference. 2.2. Method of Performing Services Consultant will determine the method, details, and means of performing the above - described services. 2.3. Employment of Assistants Consultant may, at Consultant's own expense, employ such assistants as Consultant deems necessary to perform the services required of Consultant by this Agreement. City may not control, direct, or supervise Consultant's assistants or employees in the performance of those services. Article 3. Compensation 3.1. Flat Rate In consideration for the services to be performed by Consultant, City agrees to pay Consultant the sum of Fifteen Hundred Dollars($1,500) a month or Eighteen Hundred Dollars ($18,000) per year and all expenses incurred by Consultant on behalf of City in connection with the services described in Article 2 of this Agreement and pre- approved by the City. 3.2. Date for Payment of Compensation For services rendered under this Agreement, City agrees to pay Consultant the sum set forth in Section 3_I of this Agreement, payable on the first day of each month, until the entire sum has been paid. Article 4. Obligations of Consultant 4.1. Minimum Amount of Service Consultant will put forth such effort as is reasonably necessary to fulfill the spirit and purpose of this contract. 4.2. Hours During_ Which Services May be Performed Consultant will have no fixed hours and will perform the duties set forth in this contract on a schedule he will create. 4.3. Tools and Instrumentalities Consultant will supply all tools and instrumentalities required to perform the services under this Agreement. 4.4. Consultant further agrees to hold City free and harmless from my and all claims arising from any such negligent act or omission Consultant will not be liable to City, or to anyone who may claim any right due to a relationship with City, for any acts or omissions in the performance of services under the terms of this Agreement or on the part of employees or agents of Consultant unless such acts or omissions are due to willful misconduct. City will indemnify and hold Consultant free and harmless from any obligations, costs, claims, judgments, attorneys' fees, and attachments arising from, growing out of, or in any way connected with the services rendered to City under the terms of this Agreement, unless Consultant is judged by a court of competent jurisdiction to be guilty of willful misconduct. 4.5. Assigrunent Neither this Agreement nor any duties or obligations under this Agreement may be assigned by Consultant without the prior written consent of City. 4.6. Reports Consultant will confer at least monthly with the City Administrator and will summarize efforts made on behalf of the City. Article 5. Obligations of City 5.1. Cooperation of Citv City agrees to comply with all reasonable requests of Consultant and to provide access to all documents reasonably necessary to the performance of Consultant's duties under this Agreement. 5.2. Place of Work It is understood that Consultant services will be rendered largely at the Consultant's office and not in the offices of the City. 5.3. Assi ent Neither this Agreement nor any duties or obligations under this Agreement may be assigned by City without the prior written consent of Consultant. Article 6. Termination Of Agreement 6.1. Expiration of Agreement Unless otherwise terminated as provided herein, this Agreement shall continue in force for a period of 12 months or until the services provided for herein have been fully and completely performed and shall thereupon terminate unless renewed in writing by both parties, OR Termination Upon Notice. Notwithstanding any other provisions of this Agreement, either party hereto may terminate this Agreement at any time by giving Sixty Days (60) written notice to the other party. Unless otherwise terminated as provided herein, this Agreement shall continue in force until the services provided for herein have been fully and completely performed. 6.2. Termination on Occurrence of Stated Events. This Agreement shall terminate automatically on the occurrence of (1) bankruptcy or insolvency of either party; (2) sale of the business of Consultant; (3) death of the Consultant; or (4) assignment of this Agreement by either party without the express written consent of the other parry. 6.3. Termination by City for Default of Consultant Should Consultant default in the performance of this Agreement or materially breach any of its provisions, City, at City option, may terminate this Agreement by giving Sixty Days (60) written notification to Consultant. 6.4. Termination by Consultant for Default of City Should City default in the performance of this Agreement or materially breach any of its provisions, Consultant, at Consultant's option, may terminate this Agreement by giving Sixty Days (60) written notification to City. 6.5. Termination for Failure to Make Agreed -Upon PUrn ents Should City fail to pay Consultant all or any part of the compensation set forth in Paragraphs 3_1 and 3_2 of this Agreement on the due date, Consultant, at Consultant's option, may terminate this Agreement if the failure is not remedied by Company within Thirty Days (30) from the date payment is due. Article 7. General Provisions 7.1. Notices Any notices to be given hereunder by either party to the other may be effected either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change that address by written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of the date of actual receipt; mailed notices shall be deemed communicated as of three (3) days after the date of mailing. Any notice may be served upon the City by delivering it in writing addressed to the City: City of Stillwater 216 North 4th Street Stillwater, MN 55082 by depositing it in a United States Mail Deposit Box with postage fully prepaid and addressed to the Company at the above address; and to the Consultant by delivering it in writing addressed to the Consultant at 311 West Willow Street, Stillwater, Minnesota 55082, or by depositing it in a United States Mail Deposit Box with the postage thereon fully prepaid. 7.2. Data Practices Data created, collected, or stored by Consultant must be administered pursuant to the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13. 7.3. Entire Agreement This Agreement supersedes any and all agreements, either oral or in writing, between the parties hereto with respect to the rendering of services by Consultant for City, and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing signed by the party to be charged. 7.4. Partial Invalidity If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 7.5. Book and Records All expense, records, and documents maintained by Consultant and relevant to the Contract are subject to the requirements of Minn. Stat. § 16C.05. 7.6. Payment of Monies Due Deceased Consultant If Consultant dies prior to the completion of this Agreement, any moneys that may be due Consultant from City under this Agreement as of the date of death shall be paid to Consultant's executors, administrators, heirs, personal representatives, successors, and assigns. 7.7. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written. Ken Harycki — Mayor, City of Stillwater Larry D. Hansen, City Administrator Mike Campbell, President The CONACH GROUP Exhibit A "Description of Services" Consultant will carry on the customary activities of a Legislative Consultant, including, but not necessarily limited to Federal and State projects given prior authorization by the City Council. Consultant shall devote necessary time and attention to such duties and shall use his best efforts with regard to all of such duties. illwate THE BIRTHPLACE O F MINNESOTA TO: Mayor & Councilmembers CASE NO. 2012 -03 FROM: Bill Turnblad, Community Development Director 19 � T. DATE: January 12, 2012 COUNCIL DATE: January 17, 2012 RE: Vacation of Easements at 2225 Curve Crest Blvd BACKGROUND Allegra LLC owns the building on 2225 Curve Crest Boulevard that is leased by Haskells. The property includes Lots 1 and 2, Block 1, Kern - Pauley Addition and property improvements. On either side of lot line between the two lots is a 5 foot wide drainage and utility easement. In order to construct the existing building and parking lot, the two lots were combined into a single parcel for tax and zoning purposes. However the platted drainage and utility easements were not vacated. Therefore, when the building and parking lot were constructed they were located on top of the drainage and utility easements. This site situation can be seen in the attached survey. Allegra LLC is requesting that the easements be vacated. DISCUSSION The Public Works Director has reviewed the request. He finds there are no utilities in the platted easement areas and they serve no public purpose now. RECOMMENDED ACTION Staff recommends vacating the easements as requested. If the Council agrees, adopting the attached resolution would formalize the decision. bt Attachments: Applicant Letter Resolution ATTORNEYS AT LAW CUMMINS LAW OFFICE, P.A. DWIGHT P. CUMMINS dcuntvnins ct cwnntinslawoffice.com Admitted in MN and WI 363 5 TH AVENUE NORTH BAYPORT, MN 55003 900 IDS CENTER 80 SOUTH 8 TH STREET MINNEAPOLIS, MN 55402 TIMOTHY A. QUARBERG tquarberg @cumminslawoffice. com MEGI IAN S. JOHNSON mjohnson@cunnninslawoffice.com David Magnuson City Attorney, City of Stillwater Via Email Reply to Bayport December 29, 2011 RE: Lots 1 and 2, Block 1, of the Kern - Pauley Addition Owner: Allegra, LLC Dear David: I represent Allegra, LLC, the owner of property located at 2225 Curve Crest Boulevard, in Stillwater, legally described as Lots 1 and 2, Block 1, of the Kern- Pauley Addition. This is the location of the business currently known as Haskell's. We recently entered into a Purchase Agreement to sell the property. The Buyer commissioned a survey, a copy of which I attach. The survey shows the existence of a city utility and drainage easement running across the center. In my conversation yesterday with Bill Turnblad, it was suggested that this easement was created in the original Plat, and simply followed the property line between Lot 1 and I_.ot 2, and that it was unlikely that any pipes were placed within the designated easement area. The Buyer has raised the existence of the easement as an objection to Title, and suggested that we petition the City of Stillwater to vacate the easement. I understand that there is a planning commission meeting on January 3, at which this may be placed on the agenda, according to Mr, Turnblad, there is a possibility that there is insufficient time for staff to look into the matter by that date, and that it is more likely to be taken up for consideration on January 17. In any event, I request that this letter be considered as a petition for vacation of this easement. Please let me know if any additional information is needed, and the possible timeline for completing the vacation process, as this directly affects the terms of our Purchase Agreement. Thank you for your assistance in this matter. Very trilly" yours Dwight P. Cummins CC: Bill Turnblad (Via email with attachment) Jeffrey Sertim (Via email with attachment) Allegra, LLC (Via email with attachment) Telephone: (651) 430 -2630 wvvw.cu III m ills lawoffice.com facsimile: (6.51) 430 -2813 RESOLUTION NO. 2012- A RESOLUTION APPROVING THE VACATION OF PORTIONS OF THE DRAINAGE AND UTILITY EASEMENTS ENCUMBERING PROPERTY AT 2225 CURVE CREST BOULEVARD CASE NO. 2012-03 WHEREAS, Allegra, LLC made application for the vacation of portions of the drainage and utility easements encumbering property platted as Lots 1 and 2, Block 1, Kern - Pauley Addition as legally described in Exhibit B; and WHEREAS, said drainage and utility easements were platted five feet wide on both sides of the common lot line between Lots 1 and 2, Block 1, Kern - Pauley Addition (See Exhibit A); and WHEREAS, both platted lots were combined as a single tax parcel to accommodate the construction of a single building and parking lot, but the drainage and utility easements between the two lots were not vacated; and WHEREAS, the City's Public Works Director has investigated the subject easements and determined that there are no utilities located within them, nor do they serve a public purpose any more. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater that the drainage and utility easements now existing on both sides of the common lot line between Lots 1 and 2, Kern - Pauley Addition are hereby vacated. Enacted by the City Council of the City of Stillwater, Minnesota this 17 day of January, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Exhibit A t aa q i e'S M V q—Y-A � I CG9 toe o R r o cl �- 1 I t- I y r au l2wa u :& I U I " I F ' 1 , j Of s�lx �� q I t I 7Dta S9NT*H WYnelans L]N.0 � VIAI 1 I IIA - 1 7 IS _d../ Y IC. 1._J,It7 M Y 1 `1 �1 Y /YI I 111 Exhibit B Legal Description MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: January 12, 2012 '_-) 0 Re: Third Street South - Authorization for Feasibility Study DISCUSSION Over the next few years Washington County (County) is planning street improvements on CSAH 23 through City of Stillwater (City). These streets include Orleans Street, South Third Street and Chestnut Street. This year the County is proposing a project on the bituminous section of South Third Street from Orleans Street to just south of Walnut Street. The project would consist of reconstructing the pavement, installing pedestrian bump -outs at certain intersections, pedestrian ramp reconstruction, relocating the east curb line and reconstructing the sidewalk on the east side. The county has budgeted $900,000 for this project, and would fund the majority of the project but according to their cost participation policy, the City will be responsible for a small portion of the project costs, mainly curb and sidewalk reconstruction.. It is proposed that the City costs by assessed to the affected property owners. In order to do so the City will need to. follow the 429 improvement process and begin with the authorization of a feasibility study RECOMMENDATION It is recommended that Council approve the authorization to do a feasibility study for South Third Street from Orleans to Walnut Street. RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THIRD ST S RECONSTRUCTION PROJECT FROM ORLEANS TO WALNUT STREET (PROJECT 2012 -04) BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 17 day of January 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk • r� �lw ate THE 13IRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: January 12, 2012 COUNCIL DATE: January 17, 2012 RE: Balance of Parking Ramp Land Debt BACKGROUND On December 6, 2011 the Council adopted an amended budget for TIF District No. 1. A line item in the amended budget (see attached) is $120,000 for the payment of the balance on the land purchase price for the municipal parking ramp. The purchase price for the land formerly owned by the Lowell Inn was $279,700.52. The balance still owed by the City is $106,187.00. DISCUSSION The original repayment plan for the parking ramp property was to debit the amount that the Lowell Inn owed each year for parking ramp usage against the remaining balance owed by the City on the land purchase. No cash exchanged hands. However, last summer the Council approved a change in how the Lowell Inn was to pay for their use of the ramp. Instead of the system of debit and credit, the Council approved a "cash for ramp services" plan. That eliminated the City's credit method for repaying the land debt. Therefore, in the December 6 amended budget for TIF District No. 1, the City added a line item for repayment of the balance of the land debt. RECOMMENDED ACTION Staff recommends adopting a resolution (which will be available Tuesday) to authorize payment of the balance of the land debt through the use of TIF District No. 1 funds. bt Attachments: Amended TIF Plan Resolution • RESOLUTION 2011 -181 r A RESOLUTION AMENDING THE BUDGET FOR TAX INCREMENT FINANCING DISTRICT NO. 1, DEVELOPMENT DISTRICT NO.1 WHEREAS, the City Finance Director has prepared an amended budget for Tax Increment Financing District No. 1, all located within Development District No. 1, all within the City of Stillwater; and, WHEREAS, the City Attorney has reviewed the amended budget to determine whether the amendment requires the City to follow the procedure set forth in Minn. Stat. §469•.175 for the adoption of a new plan and the City Attorney has reported that none of the modifications to the budget proposed in the amended budget constitute a triggering event as defined in Minn. Stat. §469.175, subd. 4, and the City may proceed to amend the budget without further notice, public hearing and findings; and, WHEREAS, the Finance Director has reported that the amendment to the budget constitute an actual and accurate reflection of conditions within the Tax Increment Financing • District. NOW, THEREFORE, BE IT RESOLVED: 1. That the budget amendment attached as Exhibit A as prepared by the Finance Director and reviewed by the City Attorney, be and the same hereby is approved effective Nunc Pro Tunc for the year 2011 and future years. Enacted by the City Council of the City of Stillwater this 6th day of December, 2011. CITY OF S LWATER, Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk • 0 THE CITY OF STILLWATER TAX INCREMENT FINANCING PLAN 0 for THE DOWNTOWN AND INDUSTRIAL PARK SCATTERED SITE REDEVELOPMENT DISTRICT (TIF DISTRICT #1) Date: December 1, 2011 11 TIF District #1 Tax Increment Financing Plan . Page 2 of 4 TIF District #1 T Increment Financing Plan 0 0 The following amends and replaces all future Tax Increment Financing Plan Expenditures within The Downtown and Industrial Park Scattered Site Redevelopment District (TIF District #1): Tax Increment Financine Plan Expenditures Parking Ramp Land Payoff $ 120,000.00 Pedestrian Walkway Project $ 1,000,000.00 Parking Ramp Structure Payoff $ 3,000,000.00 Stage 3A Flood Control Project (2012) $ 700,000.00 Parking Lot Resurfacing $ 2,000,000.00 Street Lights (Highway and Ped Lights) $ 3,000,000.00 Sanitary Sewer Disconnects Loans $ 3,000,000.00 Stage 3B Flood Control Project (Post 2012) $ 4,500,000.00 Facade Improvement Program Loans $ 3,000,000.00 Site Clean Up Fund $ 1,000,000.00 Commercial Building Fund $ 2,000,000.00 PAYG Fund $ 2,500,000.00 TOTAL TIF Plan Budget $ 25,820,000.00 $ 500,000 max out at a time $500,000 max out at a time TIF District #1 Tax Increment Financing Plan Narrative The following describes each of the future Tax Increment Financing Plan Expenditures: Parking Ramp Land Payoff This would retire debt on the purchase of land from the Lowell Inn for the Stillwater Municipal Parking Ramp. A maximum of $120,000 can be spent on this program. Pedestrian Walkway Project The Pedestrian Walkway Project provides a safe and inviting link to Main Street and the surrounding parking lots. Additionally, due to the nature of the surrounding historic buildings many merchants do not have assessable restrooms. A new municipal restroom will be built that serves the downtown retail visitors. A maximum of $1,000,000 can be spent on this program. Revised: December 1, 2011 TIF District #1 Tax Increment Financing Plan Page 3 of 4 L� Parkins Rama Construction Bond Payoff This would retire debt on the construction of the Stillwater Municipal Parking Ramp. Increment would be transferred to TIF District #10 to payoff the bonds. A maximum of $3,000,000 can be spent on this program. Stags 3A Flood Control Project (2012 In 2012, it is anticipated the USCOE will begin construction of the Stage 3 Flood Control Project. This project would consist of installing underground storm sewer, pumping manholes and regarding of North Lowell Park. The City is responsible for 25% of the project costs and 100% of any environmental cleanup. A maximum of $700,000 can be spent on this program. Parking Lot Resurfacing The parking lots along the riverfront would be reconstructed and reconfigured following the completion of the Stage 3A project while other lots in the downtown area will need to be rehabilitated. Parking lots that will need to be addressed include North Main parking lot, parking lot at Second and Olive, River Market parking lot, UBC parking Lot and the parking lot located at Second and Olive. A maximum of $2,000,000 can be spent on this program. Street Lights (Highway and Ped LighW The purpose of this project would be to replace the street lights in the downtown area, both the taller highways lights and the shorter pedestrian lights. The highway lights were installed in early 1990's and the pedestrian lights in 1998. A maximum of $3,000,0000 can be spent on this program. Sanitary Sewer Disconnect Loans The purpose of this project would be encourage properties in the Commercial Business District to disconnect their clear water connections (rain leaders, foundation drains, and groundwater flows) from the sanitary sewer. Eliminating clear water connections would reduce the City's treatment cost to the Met Council. The program is a revolving loan fund with a maximum of $500,000 available to be loaned out at any one time. A maximum of $3,000,000 can be spent on this program. Stale 3B Flood Control Project (Post 2012) This project would be the second phase of the Flood control Project where a flood control wall would be installed to an elevation of 690.5 along the east side of the parking lots from Nelson Street to the Lofts building. A maximum of $4,500,000 can be spent on this program. 0 Revised: December 1, 2011 TIF District #1 Tax Increment Financing Plan Page 4 of 4 Facade Improvement Proyam Loans The purpose of this Facade Improvement Program is to encourage property owners to make appropriate fagade improvements to historic buildings in downtown Stillwater in order to highlight Stillwater's rich architectural heritage as well as maintain and enhance the vibrancy of the City's downtown area. The program is a revolving loan fund with a maximum of $500,000 available to be loaned out at any one time. A maximum of $3,000,000 can be spent on this program. Site Cleanup Fund The purpose of the site cleanup fund is to address situations where the reuse of underutilized properties is hindered by the actual or suspected presence of pollution or contamination. Cleanup and redevelopment of these sites benefit the City by eliminating pollution and contamination problems, allowing economic growth, and revitalizing the property and neighborhood. A maximum of $1,000,000 can be spent on this program. Commercial Building Fund If a substantial rehabilitation of a building is undertaken, the City is willing to consider some level of gap financing be made available for the project. This could be in the form of a low interest loan and/or outright grant. This financing would need to be in addition to private financing (i.e. personal or private financing) for the project. City funding would be limited to between 10 and 20 percent of the overall cost of the project. A maximum of $2,000,000 can be spent on this program. PAYG Fund The PAYG Fund acts like a property tax abatement where the increase in property taxes from a development project can be rebated back to the property owner over a set period of time. A maximum of $2,500,000 can be spent on this program. Revised: December 1, 2011 Jan. 24 Workshop for Horse Owners ! 171 On Tuesday January 24, the East Metro Water Resource Education Program and Hagberg's Country Feed will host a workshop for horse owners at 6pm in the Washington County Fairground's Hooley Hall. The workshop will cover a variety of topics, including veterinary care, nutrition, mud management, pasture management and rotational grazing. Local veterinarian Dr. Martha Pott will talk about basic care to keep horses healthy, as well as necessary vaccinations and common diseases shared between horses and dogs. Equine nutrition consultant Kelly Ann Graber from Progressive Nutrition will discuss pasture and feed mixes and provide suggestions for measuring the nutritional value of pasture grasses. Pete Young, from the Washington Conservation District, will offer tips for managing mud and dealing with drainage issues. He will also highlight funding available to help landowners fix runoff, mud, and erosion problems on their lands, install fencing around streams and wetlands, and practice rotational grazing. Dr. Krishona Martinson, from University of Minnesota Extension, will also discuss pasture management and rotational grazing. The goal of the Jan. 24 workshop is to provide local horse owners with basic information to better care for their land and animals, as well as to connect them with people and resources that they can follow -up with for additional assistance. Says Conservation District employee Wendy Griffin, "We want people to know how to keep their horses healthy so that they can spend more time out riding and enjoying this great county. We also want them to know how to keep their land healthy so that we can all continue to enjoy the lakes and streams around this area." To register for this free workshop, contact Wendy Griffin at 651- 275 -1136 x.24 or wendy.griffin(a@mnwcd.org Find a compilation of web resources for horse owners at www.mnwcd.org /land pastures horse resources.php Wa�W*ngton County Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 BOARD AGENDA JANUARY 17, 2012 - 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. RRA Minutes from January 3, 2012 D. Resolution — Red Rock Corridor Station Area and Site Master Planning and Environmental Analysis Study Final Report E. Adjourn 2. 9:15 Washington County Board of Commissioners Convenes Roll Call 3. 9:15 Comments from the Public Visitors m share their comments or concerns on anv issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the Count) Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Yo:r comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 4. 9:20 Consent Calendar — Roll Call Vote 5. 9:20 Accounting and Finance — Harley Will, Director Resolution Providing for the Issuance of General Obligation Capital Improvement Plan Refunding Bond, Series 2012A 6. 9:30 General Administration — Jim Schug, County Administrator Appointment of a New County Administrator 7. 9:40 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:05 Adjourn MEETING NOTICES ARE NOW LISTED AFTER THE CONSENT CALENDAR Assistive listening devices are available to use in the County Board Room nnnA n nnn A•,n /n AienNlau n ,nnu harrin. nlnnen X1651 LA�n EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER CONSENT CALENDAR JANUARY 17, 2012 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the January 3, 2012 Board Meeting minutes. Accounting & Finance B. Approval to open an Agency Fund, 778 -SHR- Forfeiture Fund and update Fiscal Policy #2802 Opening and Closing Funds and Fiscal Policy #2803 Fund Definitions to reflect the addition of this new fund. This fund will be used to hold and account for financial activities of seized funds. Human Resources C. Approval to revise Personnel Rules and Regulations Section 5 — Compensation Plan. Property Records and D. Approval of resolution, application for exempt permit of Minnesota Lawful Taxpayer Services Gambling from the Hastings Ducks Unlimited Chapter #208. Public Health and Environment E. Approval of 2012 Agreement with May Township to provide Operation and Maintenance Services to the 201 Collector System. F. Approval of and authorization for Board Chair and County Administrator to sign the 2012 Memorandum of Agreement with the University of Minnesota Extension to provide staffing and services for 4 -H programs in Washington County. Public Works G. Approval of Change Order #6 to contract with Twin City Hardware Company, Inc., as part of the 2025 Government Center Campus Improvements project, in the amount of $1,275. H. Approval of Change Order #8 to contract with Zintl, Inc., as part of the 2025 Government Center Campus Improvements project, in the amount of $73,571. I. Approval of Change Order #I I to contract with Parsons Electric, LLC as part of the 2025 Government Center Campus Improvements project, in the amount of $14,786.47. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER 8:15 AM Interview Applicants for the Disabled Veteran's Rest Camp - Washington County Government Center 3:30 PM Housing and Redevelopment Authority Board -1584 Hadley Ave. N. - Oakdale 5:00 PM Historic Courthouse Advisory Committee - 101 West Pine, Stillwater 8:30 AM Counties Transit Improvement Board - 90 West Plato Blvd., St Paul 8:30 AM Workforce Investment Brd - 8301 Valley Creek Road, Woodbury 10:30 AM Metro Emergency Services Board - 2099 University Avenue - St. Paul 12:00 PM Metro TAB Program Committee -390 Robert Street North - St. Paul 1:00 PM Metro Transportation Advisory Board - 90 Robert Street North - St. Paul 2:00 PM MICA Annual Meeting - Southview Country Club, 239 Mendota Road, West St. Paul 6:00 PM Metro GIS Policy Board - 2099 University Avenue[, St. Paul 9:30 AM Metropolitan Area Agency on Aging - 2365 McKnight Road, North St. Paul 3:30 PM Rush Line Corridor -White Bear City Hall, 4701 Highway 61, White Bear Lake 6:00 PM Community Action Program /Ramsey & Washington Counties - 450 Syndicate St. N. - St. Paul 7:00 PM Parks & Open Space Commission - Washington County Government Center Admin Commissioners Calendar 1 1/11/2012 11:06 AM MEETING NOTICES 10:00 AM AMC Board of Directors - All Commissioners -- AMC Office, 126 Charls Avenue, St. Paul Admin Commissioners Calendar 2 1/11/2012 11:06 AM Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, January 10, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County will contract with Canvas Health for social services Washington County will contract with Canvas Health, formerly Human Services, Inc., (HSI) for social service programs, after the Washington County Board of Commissioners approved the contract at its Jan. 10 meeting. Canvas Health provides services to children, adolescents, adults, the elderly and families who struggle with aging, crises, chemical and mental health, and domestic and sexual abuse. Many of the services are mandated by state law. The county has worked with the organization for many years to provide many state - mandated mental health and other services to county residents, such as adult and children's mental health services, crisis response, diagnosis, psychiatric testing, outpatient treatment, and case management. The organization also provides after hours and emergency social services, as well as crisis response, which aides law enforcement and prevents out -of -home placements. Children's Mental Health Case Management provides assistance to children with severe emotional disturbance and their families, and the number of children needing this service continues to increase, with 310 cases in 2010, the most recent year for which statistics are available. In 2010, only 15 percent required an out -of -home placement for longer than 30 days to receive more intense care. Adult Outpatient Services assist those with mental illnesses in remaining healthy and stable in the community. In 2010, the number of clients increased by 10 percent, to 1,485, and their service hours increased by 36 percent over the previous year. Treatment plan reviews showed that 92 percent of those served demonstrated improved functioning after three months of Adult Outpatient Services. The 2012 contract Canvas Health, Inc., is for $3,573,755. Library starts out new year with $32,000 to buy library materials The Washington County Library will start the new year with a $32,000 deposit in its Library Fund, which is used to buy library materials. The Washington County Board of Commissioners accepted the gifts at its meeting Jan. 10. The RAFT Foundation has again donated $30,000 to the library, and Barbara Smead, a patron of the R.H. Stafford Branch of the county library, presented staff with a check for $2,000 Dec. 21, 2011. The donations will be used to purchase library materials. Board hears report on Metropolitan Mosquito Control District The Washington County Board of Commissioners heard a report from Jim Stark, executive director of the Metropolitan Mosquito Control District, during its Jan. 10 meeting. Page 1 of 2 The district levied $22,007,439 in 2011 and will levy $20,607,546 in 2012 to do insect control in the metropolitan area. Washington County taxpayers were levied $1,444,928 in 2011, which was a 3 percent reduction from 2010, and will be levied $1,455,641 in 2012, an increase of .7 percent. The district works to control biting gnats and monitor deer ticks in the area, as well as controlling mosquitoes. Page 2 of 2 Summary of Proceedings Washington County Board of Commissioners January 3, 2012 Present were Commissioners Dennis C. Hegberg, District l; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Accounting and Finance Approval of the following actions: - Resolution No. 2012 -002, establishing the Washington County approve the issuance a Housing Revenue Refunding Bonds, in an $13,500,000, and certain Taxable Qualified date for a public hearing on proposals that rid principal amount of certain Governmental estimated original principal amount of up= to Energy Conservation Revenue Bonds, in an estimated original principal amount of up to $2,375,000, to be Issued by the Washington County Housing and Redevelopment Authority, and to which the General Obligation of Washington County will be Pledged as Additional Security; Five year contract with Springsted, Incorporated as financial advisor and Kennedy & Graven Chartered as bond counsel; Substitute corrected Exhibit A (Resolution No. 2012 -002); Resolution No. 2012 -006, allocation to the Washington County Housing and Redevelopment Authority of Qualified Energy Conservation Bond Volume Cap Allocated to Washington County under Section 54D of the Internal Revenue Code of 1986, as amended. Board Chair and Vice Chair for 2012 Commissioner Hegberg was elected Chair and Commissioner Weik elected Vice Chair for 2012. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she attended an event at Globe College in December which discussed the business sector and moving forward in 2012 with more public /private partnerships; and she authored a joint viewpoints column with Representative Andrea Kieffer regarding the local government innovation and reform forums which was submitted to the Woodbury Bulletin; - Commissioner Lehrke — reported she has been working on constituent issues and noted that the Minnesota High Speed Rail Committee has moved its meeting to January 12 at the Service Center in Cottage Grove; - Commissioner Kriesel — reported he met with Oak Park Heights officials, the Minnesota Department of Transportation and the County Engineer for continuing talks about the impact of the St. Croix River Crossing and Highway 36's alignment and possible solutions to those issues; - Commissioner Pulkrabek — reported he will be attending the Finance Committee meeting following the Board meeting this morning; - Commissioner Hegberg, — reported he attended the funeral for Fran Miron's mother who passed away recently; she was a long -time resident of Hugo. Community Corrections Approval of the following actions: - Purchase of Services agreement with RS Eden for drug testing and home monitoring services for the period of January 1, 2012, through December 31, 2012; - 2012 Purchase of Service Agreement with Canvas Health, formerly known as Human Services, Inc., for domestic abuse treatment, the PLACE Program, the Community Operations Program, and adult psychosexual evaluations. Community Services Approval of amendment #1 to an agreement with Genesis II for Families Inc., to add the service of Family Group Decision Making and allocates additional funding. County Attorney Approval to accept grant funding from the Minnesota Office Justice Programs in the amount of $68,106 for victim and witness services for the period of October 1, 2011 through September 30, 2012. General Administration Approval of the following actions: - 2012 Board meetings set f or the first four Tuesdays of each month (excluding any Tuesday which is a legal holiday) at 9:00 a.m.; - Approval of the December 8 Board meeting minutes, the December 8 Budget Public meeting minutes, and the December 13, 2011 Board meeting minutes; - Resolution No. 2012 -001, award of 2012 newspaper publication bids; - Memorial Day Appropriation of $100 each, upon request, in 2012 for military service organizations as set out in state statute; - 2012 citizen appointments /reappointments to advisory committees: District 1 - John Miller, Community Corrections Advisory Board; Darlene Anderson, Historic Courthouse Advisory Council; Tom Triplett, Housing and Redevelopment Authority Board; District 2 - Todd Bruehl, Community Corrections Advisory Board; Carol Banister, Community Development Block Grant Citizens Advisory Committee; Amy Rostron - Ledoux, Mental Health Advisory Council; Kath y Sedro, Planning Advisory Commission; Joseph Rheinberger, Public Health Emergency Preparedness Advisory Committee; District 3 - John Rheinberger, Historic Courthouse Advisory Council; John Sievert, Library Board; District 4 - Sheila Colbert, Historic Courthouse Advisory Council; Hebert Japs, Library Board,; Shane Bauer, Planning Advisory Commission; Jennifer Osborne, Public Health Emergency Preparedness Advisory Committee; District 5 - Nancy Utoft, Community Development Block Grant Citizens Advisory Committee; Robert Bankers, Historic Courthouse Advisory Council; Linda Stanton, Mental Health Advisory Council; Andy Joyce, Parks and Open Space Commission; Mary Beth Johnson, Public Health Emergency Preparedness Advisory Committee; At Lame - Francis Rheinberger, Audit Committee; Harry Melander, Board of Adjustment and Appeals; Mark Doneux, Board of Adjustment and Appeals; Jeri Peterson, Community Development Block Grant Citizens Advisory Committee; Jason Husveth, Marine on St. Croix, Groundwater Advisory Committee; Pat Snyder, Groundwater Advisory Committee; Brian Zeller, Groundwater Advisory Committee; Rick Vanzwol, Groundwater Advisory Committee; Melva Radtke, Mental Health Advisory Committee; Dan Dolan, Minnesota Extension Committee; Daniel Malmgren, Personnel Board of Appeals; Charles Newman, Planning Advisory Commission; James Huffman, Public Health Emergency Preparedness Advisory Committee; Donna Honeyman, Public Health Emergency Preparedness Advisory Committee; Sheriff Bill Hutton, Public Health Emergency Preparedness Advisory; Mary Ann Newman, Public Health Emergency Preparedness Advisory Committee; Joseph Moore, III, Public Health Emergency Preparedness Advisory Committee; Mark Swenson, Public Health Emergency Preparedness Advisory Committee; Mark Wackerfuss, Public Health Emergency Preparedness Advisory Committee; Jac y Clarke, Public Health Emergency Preparedness Advisory Committee; County Board Affirmation of the following committee gppointments /reappointments - Charles Ochocki, Community Corrections Advisory Board; Chief Bill Sullivan, Community Corrections Advisory Board; Mary Waldkirch, Community Corrections Advisory Board; Jeremy Jenkins, Mental Health Advisory Council; Joseph Bauer, Mental Health Advisory Council; Revise Human Resources Policy No. 5022, Personnel Committee of the Board, to include two commissioners; Amend and extend the Joint Powers Agreement for the Metropolitan Emergency Services Board agreement for the period of January 2, 2012 through December 31, 2016; 2012 Commissioner Committee appointments; Board correspondence was received and placed on file. Human Resources Approval of the following actions: - 2012 and 2013 appointed Department Head wages and insurance; - 2012 and 2013 confidential Group and Confidential Supervisors wages and insurance. Library Approval of Resolution No. 2012 -003, delegating authority to the Director of the County Library to execute certain agreement to participate in the Apple Developer Program. Property Records and Taxpayer Services Approval of the following actions: - Assessing contract with the City of Forest Lake; - Consolidated extended service contract and website extended service contract with Vanguard Appraisals, Inc. for computer aided mass appraisal services for calendar year 2012. Public Health and Environment Approval of the following actions: - Resolution No. 2012 -004, auditing services for the County Environmental Charge with Olsen, Thielen & Company, Ltd.; - Amendment to extend the term of contract with Garrison Enterprises, Inc. for a digital health department system to March 31, 2012; - Agreement with the Lakeview Health System to provide medical care services to jail inmates; - Agreements with Mary Fruetel, Maren Marks, and Mary Storkan, to use county property to provide onsite county employee wellness activities. Public Works Approval of the following actions: - Resolution No. 2012 -005, Metropolitan Council Grant Agreements: SG2011 -024 for St. Croix Bluffs shower building and campground improvements; SG2011 -025 for Lake Elmo Park Reserve group camp well and water distribution system; and SG2011 -026 for Lake Elmo Park reserve trailhead parking lot and trial connection improvements. Regional Railroad Authority Approval of the following actions: - Commissioner Weik elected Chair of the 2012 Regional Railroad Authority; Commissioner Hegberg elected Vice Chair; - September 6, 2011 Regional Railroad Authority meeting minutes; - Assignment agreement with Ramsey County Regional Railroad Authority for the use of the $250,000 in federal appropriations funding for the Gateway Corridor Alternatives Analysis. Sheriffs Office Approval of the following actions: - Grant agreement with the State of Minnesota, Commissioner of Commerce, for Auto Theft Prevention, in the amount of $58,946; - 2012 contract with Emergency Communications Network, LLC; and approval to use fund balance of $16,700 from the 911 Fund to pay the Sheriff's Office portion of the 2012 agreement. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners December 20, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Accounting and Finance Approval of the following actions: - Software and services contract with InsightSoftware.com, Incorporated to provide reporting software; - Renew a contract with US Bank for county banking services. Commissioner Reports – Comments – Questions The Commissioners reported on the following items: - Commissioner Hegberg – reported he attended the Ramsey/Washington Community Action Program and learned that Ramsey County is serving 1,200 children through the Head Start Program and have a waiting list of over 1,000 —he asked if Anoka County, who takes care of Washington County's Head Start Program, has a waiting list; he commented on a newspaper article on the salary information for non - profits and some of the school educators' salaries; and he noted that the Lee and Dorothy Whitson Fund has committed $20,000 to the 4 -H program if there is a matching fund and he asked staff to work towards that goal; - Commissioner Pulkrabek – reported he would be attending the Finance Committee following the Board meeting today; - Commissioner Lehrke – reported she attended the Ad Hoc Waste Management meeting which discussed ideas to increase recycling; - Commissioner Weik – reported on the Counties Transit Improvement Board, the Solid Waste Management Coordinating Board, the Minnesota Inter - County Association (MICA), and the Metropolitan Mosquito Control; she noted that the MICA Annual Meeting and Legislative Forum will be held on January 18; she reported that a citizen at a Woodbury City Council meeting spoke up about not closing the library and suggested that the city share the cost with the county to keep the Stafford Library open; she attended a Realtor Forum at Central Park where the County Attorney talked about mortgage fraud; she reported that the library lockers were installed in Marine on St. Croix; and she attended the Northern Tier Energy open house; - Commissioner Kriesel – reported he attended the Counties Transit Improvement Board, the Solid Waste Management Coordinating Board, the Metropolitan Mosquito Control, and the Planning Advisory Commission. Community Corrections Approval of the following actions: - Purchase of services agreement with Tubman to provide services to victims and families of domestic violence; - Renew contract with MST, Inc., Penticoff Community Counseling, Inc., Norah Knabe, Renewal Counseling Services, Inc., and Megan L. Sigmon - Olsen, for Multi - Systemic Therapy, a researched -based intensive, in -home therapy program and alternative to juvenile residential placement; - Renew purchase of service agreements with Lakes Area Youth Service Bureau, and Youth Service Bureau, Inc. to provide diversion, community work service, education, and early intervention services; Adopt the 2012 -2013 Community Corrections Comprehensive Plan. Community Services Approval of the following actions: - Appoint Doreen Weber, Forest Lake, to the Child Protection Citizens Review Panel; - Contract with Dungarvin Minnesota, LLC for the provision of supportive and independent living services for disabled individuals receiving Home and Community Based Services through Medical Assistance Waivers; - Contract with At Home Living Facilities Metro, Inc. for the provision of foster care and supportive independent living services for disabled individuals receiving Home and Community Based Services through Medical Assistance Waivers; - Contract with Peaceful Living in Oak Park Heights to provide services to individuals for disabled individuals receiving Medical Assistance Waivers and community based services. General Administration Approval of the following actions: - Cancel the County Board meeting of December 27, 2011; - Board correspondence was received and placed on file; - Board workshop held to discuss commissioner committee appointments for 2012. Housing and Redevelopment Authority Approval to appoint Mark Landis, Oakdale, representing District 2, and William Hargis, Woodbury, representing District 5, to the Housing and Redevelopment Authority Board. Information Technology Approval to enter into a service at will agreement with Verizon Wireless for wireless services. Property Records and Taxpayer Services Approval of the plat of See Corner Estates, West Lakeland Township. Public Works Approval of the following actions: - Amended agreement and restricted covenant #603004 and second amended agreement and restricted covenant #3547178 with the Metropolitan Council and to file the agreements with the Washington County Recorder's office as part of the deed to the parcels; - Work Orders 3 through 5 to the County Road 13B (DeMontreville Trail North) overlay project contract with Hardrives, Inc.; Resolution No. 2011 -163, Counties Transit Improvement Board Capital Grant agreements for Rush Line and Gateway Corridor Projects; Appoint Robert Viking, Woodbury, to the Planning Advisory Commission. Sheriffs Office Approval of agreement with the State of Minnesota to receive funding through the Minnesota Department of Public Safety which received grant monies from the Public Safety Interoperable Communication Grant to acquire an 800 MHz control station to be installed in the Polk County Wisconsin Sheriffs Office Dispatch Center; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. W # ashington BOARD AGENDA Board of Commissioners Dennis C. Hogberg, Chair, District 1 Bill Puikrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Welk, District 5 JANUARY 10, 2011- 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit yourpresentation to no more than five minutes. The Board Chair reserves the rightto limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar - Roll Call Vote 4. 9:10 Metropolitan Mosquito Control - Jim Stark, Executive Director 2011 Program Update and Overview of the 2012 Budget 5. 9:30 General Administration - Jim Schug, County Administrator 6. 9:40 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 10:05 Adjourn 9. 10:15 to 11:00 - Board Workshop with Office of Administration Land and Water Legacy Program Top 10 Priority Conservation Areas and Discuss the Future Direction of the Program BEMIDTDEB NO BOARD MEETING ON JANUARY 31 - 5TH TUESDAY January 11 Special County Board Meeting 9:00 a.m. Washington County Government Center County Administrator Applicant Interviews Conference Room 5505 MEETING NOTICES" "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location January 9 MN Inter -City Passenger Rail 9:00 am. Conference Call January 10 Interview Applicants for the Disabled Veteran's Rest Camp Board 8:30 am. Washington County Government Center January 10 Personnel Committee 11:15 a.m. Washington County Government Center January 10 Mental Health Advisory Council 4:00 p.m. Washington County Government Center January 12 MN High Speed Rail Commission 9:00 a.m. 13000 Ravine Parkway South — Cottage Grove January 12 Gateway Corridor Commission 3:30 p.m. 8301 Valley Creek Road — Woodbury January 13 MN Counties Intergovernmental Trust 9:00 a.m. 100 Empire Drive — St Paul — asslstwe N3&ft devloes are &Waste forms inVw C=#y B=d Room L;wUru. CMrLUTMCNI vrrvKIUNIIT/ ArHKMAIIVt ALA ION tMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JANUARY 10, 2012 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the December 20, 2011 Board Meeting minutes. B. Approval for the permanent use of fund balance in the county's Technology Replacement Fund in an amount up to $65,300. Community Corrections C. Approval to amend the Community Corrections 2012 budget by increasing the Children's Mental Health Screening grant monies from $20,300 to $47,500. Community Services D. Approval of the 2012 contract with Canvas Health, Inc. (formerly Human Services, Inc.) for adult mental health services, children's mental health services, family services, after hours services, and Medical Assistance Waiver services. Library E. Adoption of resolution accepting donations totaling $32,000 to the Washington County Library for deposit in the Library Fund. Public Works F. Approval to submit a grant application to the Huelsmann Foundation for up to $2,000 in funding for community programming at the Historic Courthouse. G. Approval of Change Order #4 to contract with Steenberg - Watrud Construction, LLC as part of the 2025 Government Center Campus Improvements project, in the amount of $5,777.26. H. Approval of Change Order #7 to contract with Target Commercial Interiors, as part of the 2025 Government Center Campus Improvements project, in the amount of $7,065. I. Approval of Change Order #9 to contract with Wasche Commercial Finishes, Inc., as part of the 2025 Government Center Campus Improvements project, in the amount of $2,444. J. Approval of Change Order #9 to contract with Klamm Mechanical Contractors, Inc., as part of the 2025 Government Center Campus Improvements project, in the amount of $2,831.60. K. Adoption of resolution authorizing submittal of applications to the Minnesota Department of Transportation/Local Road Improvement Program for intersection improvements in Washington County. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assfshm flafe"devmes are evaff&W h r use in die county Board Room tUUAL tMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, January 3, 2012 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Beginning of year requires getting organized The Washington County Board of Commissioners began 2012 by taking action Jan. 3 to do County Board business for the remainder of the year. Commissioner Dennis Hegberg, District 1, was elected to serve as the board chair for the coming year. Commissioner Lisa Weik, District 5, will serve as vice chair for the coming year. The board set the meeting schedule and location for the coming year. The board will meet the first four Tuesdays of each month at 9 a.m. in the boardroom at the Government Center in Stillwater. The board also has the option of meeting at other times and locations during the year, if it is in the interest of the county, or if an evening meeting would allow access by residents or interested parties. Also, meeting as the Washington County Regional Rail Authority Jan. 3, the authority named Commissioner Lisa Weik, District 5, as the Rail Authority chair and Commissioner Dennis Hegberg, District 1, as the vice chair. The commissioner also discussed their own appointments to internal and metropolitan -wide committees, commissions, and Joint Powers Boards for 2012. Viking named to Planning Advisory Commission Robert Viking, Woodbury, will join the Washington County Planning Advisory Commission after a vote by the County Board Dec. 20. Viking will represent County Commissioner District 5, which encompasses most of Woodbury. The Planning Advisory Commission's purpose is to promote the proper planning and development of Washington County, and is established under state statute. The commission makes recommendations on amendments to the Development Code and the Comprehensive Plan prior to adoption of the amendment by the County Board, and conducts hearings on any alleged violations of codes and conditional use permits. Hargis, Landis named to Housing and Redevelopment Authority Board William Hargis, Woodbury, and Mark Landis, Oakdale,. will join the Washington County Housing and Redevelopment Authority (WCHRA) Board after the Washington County Board of Commissioners made the appointments at its meeting Dec. 20. Page 1 of 7 Hargis is from County Commissioner District 5, which encompasses most of Woodbury, and Landis is from County Commissioner District 2, which encompasses Oakdale, Lake Elmo and a portion of Woodbury. The board is authorized by state statute, and oversees the activities of the WCHRA, which has as its purpose to undertake certain types of housing and redevelopment activities in Washington County. County Board designates newspapers, website for public notices The Washington County Board of Commissioners designated official newspapers for 2012 publications Jan. 3, as well as designating the county's website as the official publication for transportation projects. State law requires that certain notices of county business be published in local newspapers. Summary of Proceedings, Delinquent Real Estate notices, and the First Publication of the Financial Statement will be published in the Country Messenger; Legal Notices will be published in Lillie Newspapers; and the Second Publication of the Financial Statement will be published in the St. Croix Valley Press. It is estimated that placing the notices in the newspapers will cost the county $30,000 in 2012. County Board makes appointments, reappointments for 2012 The Washington County Board of Commissioners made advisory committee appointments and reappointments for 2012 at its meeting Jan. 3. In District 1, which is the northern portion of the county, those appointed are: • John Miller, Forest Lake, Community Corrections Advisory • Darlene Anderson, Dellwood, Historic Courthouse Advisory • Tom Triplett, Marine on St. Croix, Housing and Redevelopment Authority In District 2, which is the west central portion of the county, those appointed are: • Todd Bruehl, Woodbury, Community Corrections Advisory • Carol Banister, Lake Elmo, Community Development Block Grant Citizens Advisory • Amy Rostron - Ledoux, Oakdale, Mental Health Advisory • Kathy Sedro, Lake Elmo, Planning Advisory Commission • Joseph Rheinberger, Oakdale, Public Health Emergency Preparedness Advisory In District 3, which is the east central portion of the county, those appointed are: • John Rheinberger, Stillwater, Historic Courthouse Advisory • John Sievert, Lakeland, Library Board In District 4, which is the southern portion of the county, those appointed are: • Sheila Colbert, Cottage Grove, Historic Courthouse Advisory • Herbert Japs, Cottage Grove, Library Board • Shane Bauer, Hastings, Planning Advisory Commission • _ Jennifer Osborne, Cottage Grove, Public Health Emergency Preparedness Advisory In District 5, which is the majority of Woodbury, those appointed are: • Nancy Utoft, Woodbury, Community Development Block Grant Citizens Advisory • Robert Bankers, Woodbury, Historic Courthouse Advisory • Linda Stanton, Woodbury, Mental Health Advisory • Andy Joyce, Woodbury, Parks and Open Space • Mary Beth Johnson, Woodbury, Public Health Emergency Preparedness Advisory Those appointed to at -large positions: • Francis Rheinberger, Stillwater, Audit Advisory Committee Page 2 of 7 • Harry Melander, Mahtomedi, Board of Adjustment and Appeals • Mark Doneux, Stillwater, Board of Adjustment and Appeals • Jen Peterson, Cottage Grove, Community Development Block Grant Citizens Advisory • Jason Husveth, Marine on St. Croix, Groundwater Advisory Committee • Pat Snyder, Afton, Groundwater Advisory Committee • Brian Zeller, Lakeland, Groundwater Advisory Committee • Rick Vanzwol, Grant, Groundwater Advisory Committee • Melva Radtke, Lakeland, Mental Health Advisory Committee • Dan Dolan, Woodbury, Minnesota Extension • Daniel Malmgren, Marine on St. Croix, Personnel Board of Appeals • Charles Newman, Stillwater, Planning Advisory Commission • James Huffman, St. Paul Park, Public Health Emergency Preparedness Advisory • Donna Honeyman, Cottage Grove, Public Health Emergency Preparedness Advisory • Sheriff Bill Hutton, Stillwater, Public Health Emergency Preparedness Advisory • Mary Ann Newman, Newport, Public Health Emergency Preparedness Advisory • Joseph Moore, III, Denmark Township, Public Health Emergency Preparedness Advisory • Mark Swenson, Oak Park Heights, Public Health Emergency Preparedness Advisory • Mark Wackerfuss, Woodbury, Public Health Emergency Preparedness Advisory • Jacy Clarke, Woodbury, Public Health Emergency Preparedness Advisory In addition, the County Board affirmed the following committee appointments: • Charles Ochocki, Stillwater Area Schools, Community Corrections Advisory • Chief Bill Sullivan, Oakdale, Community Corrections Advisory • Mary Waldkirch, Stillwater, Community Corrections Advisory • Jeremy Jenkins, Woodbury, Mental Health Advisory • Joseph Bauer, Stillwater, Mental Health Advisory Minnesota statute requires a Board of Adjustment and Appeals, a Community Corrections Advisory Board, a Groundwater Advisory Committee, a Housing and Redevelopment Authority Board, a Library Board, a Mental Health Advisory Board, a Minnesota Extension Committee and a Personnel Committee to help perform county business. The Public Health Emergency Preparedness Advisory Committee fulfills the local public health grant duty, which states, "Throughout the term of the project agreement, the Community Health Board must maintain or participate in a local public health emergency advisory committee." Washington County continues as part of emergency services group Washington County will continue to be part of a regional emergency services group, after the County Board approved a new joint powers agreement Jan. 3. The county now participates in a joint powers agreement with Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, and Scott counties as well as the City of Minneapolis, as the Metropolitan Emergency Services Board (MESB). The current agreement was amended to include Isanti County, and extend the term of the agreement to Dec. 31, 2016. The MESB was formed to obtain economic and operational advantages by enabling its members to jointly plan, coordinate, and administer a regional 911 system, emergency medical services, and a regional radio system in the metropolitan area. The annual membership fee assessed for the joint powers for participation is based on a formula; the 2012 fee for Washington County is $86,945. Public hearing set for Feb. 7 for WCHRA bond refinancing, issuance The Washington County Board of Commissioners will conduct a public hearing Feb. 7 to receive public comment on the issuance of general obligation bonds for the Washington County Housing and Redevelopment Authority (WCHRA). Page 3 of 7 The County Board set the hearing at its meeting Jan. 3. The bond sale will be a refinancing of a portion of the WCHRA's current debt, as well as the issuance of new energy conservation bonds. After reviewing the WCHRA's bond portfolio, it was determined that it can achieve an estimated annual savings of $134,000 over the next 19 years by refinancing $13,250,000 of current bonds, which are and will continue to be backed by Washington County's general obligation pledge. The WCHRA also plans to issue new Qualified Energy Conservation Bonds (QECBs) for $2,375,000 concurrent with the bond refinancing, with the request that the Washington County Board back the new QECBs with its general obligation pledge. The total general obligation pledge will back $15,625,000 in WCHRA bonds. It is also hoped that the county's AAA rating by Standard & Poor's will enhance the bond offering in the market and reduce interest costs. The public hearing will be conducted in the boardroom of the Washington County Government Center in Stillwater during the regular board meeting Feb. 7. County continues with financial advisors, bond counsel Springsted, Inc., will continue as the Washington County financial advisors and Kennedy & Graven, Chartered, will continue as bond counsel after the County Board approved five-year contracts with both at its Jan. 3 meeting. The county retains expert financial advisor and bond counsel services to protect its financial interests and expedite debt issuance transactions. These firms have significant resources to represent the county's best interest in bond market transactions and to ensure that the county's actions comply with various federal and state regulations. Both of these firms currently serve the county in their respective capacities, and both will receive new contracts. Since the county's current bonding strategy for the Capital Improvement Plan include major bond issues at four -year intervals, it is most efficient to enter into five -year contracts. Company will continue to provide services to Community Corrections RS Eden will continue to provide services to Washington County Department of Community Corrections clients after the County Board approved an agreement Jan. 3 that outlines those services. RS Eden will provide drug testing, Electronic Home Monitoring, global positioning systems, and all transdermal alcohol testing devices for juvenile and adult divisions in 2012; $80,000 is budgeted for 2012 for the services. Agency will continue to provide services to clients of Community Corrections Canvas Health, formerly known as Human Services, Inc., (HSI), will continue to provide Domestic Abuse treatment, the PLACE Program, the Community Options Program, and adult psychosexual evaluations to clients of the Washington County Department of Community Corrections after the County Board approved an agreement Jan. 3. The contract is for $84,409. Canvas Health will provide domestic abuse treatment services for indigent offenders referred by Community Corrections. In 2009, Community Corrections shifted from more broadly funding assessment and treatment services to funding for indigent offenders only. Funding for 2012 is budgeted at $7,500. The PLACE Program is a partnership with Canvas Health and local school districts. The county's share of $56,609 offsets a portion of the operating expenses; school districts using the program pay a per diem for the remainder. Page 4 of 7 Community Options Program (COP) offers an alternative cognitive/behavioral intervention to traditional inpatient and outpatient chemical abuse treatment for high -risk adolescents. Twenty-three juveniles participated in COP in 2010. The $15,300 budgeted offsets a portion of the operating costs. Canvas Health also provides psychosexual assessment for adult offenders referred by Community Corrections; each assessment costs $900, part of which is reimbursed by the state. Additional services will be provided by family support organization The Washington County Board of Commissioners amended a contract Jan. 3 with Genesis H for Families, Inc., to include an additional service provided to county families. The amendment adds Family Group Decision Making (FGDM) and allocates additional funding for the service, increasing the money paid to Genesis H for Families from not to exceed $20,000 in 2011 to not to exceed $40,000 in each of 2012 and 2013. The mission of Genesis II for Families, Inc., is to promote social change by strengthening families and the community through programs that encourage self- determination, self - sufficiency, and healthy family lifestyles. While not mandated by the state or federal government, the program is considered a "best practice" when working with children, families and older youth in the child welfare system. In addition, Washington County, in conjunction with Ramsey County, has received a grant from the Minnesota Department of Human Services which requires the service be provided and funded via the grant. Attorney's Office will receive grant money for victim/witness program The Washington County Attorney's Office will receive $68,106 in a grant from the Minnesota Office of Justice Programs after the Washington County Board of Commissioners agreed to accept the grant Jan. 3. The money is used to offset salary and fringe benefits for the victim/witness function in the Criminal and Juvenile Divisions. The grant has been renewed annually since being accepted by the County Board in 1990. Wages, insurance set for department directors, confidential group, supervisors The Washington County Board of Commissioners approved wages and insurance contributions for the county's department directors, employees in the Confidential Group, and employees in the Confidential Supervisors Group Jan. 3. The agreement calls for 0 percent general adjustment in 2012 and 2013, and medical insurance contributions and flex credits will remain the same in 2012 as in 2011. The directors may receive merit pay for 2012 up to 1.5 percent of their salary on their anniversary dates for appointed department heads that are within their salary range, not to exceed the range maxim The same opportunity for merit pay will be available in 2013. Employees in the county's Confidential Group and Confidential Supervisors group will also receive no general adjustment for 2012 and 2013. In 2012 and 2013, employees below the maximum of the salary range shall be eligible based on the employee's FTE for an up to 1.5 percent wage increase not to exceed the salary range maximum on their anniversary date. In 2012, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the employee's FTE of 1.5 percent increase on their anniversary date. In 2013, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the employee's FTE of 2 percent on the anniversary date. Medical insurance employer contributions and flex credits will remain the same in 2012 as in 2011. Page 5 of 7 Forest Lake will continue to contract with county for assessing The City of Forest Lake will continue to contract with Washington County for property assessment services, after the Washington County Board of Commissioners agreed to a contract with the city at its meeting Jan. 3. The city approved the contract renewal at its December meeting. Washington County provides assessing services through a contract for services to 25 of the 33 communities in the county. The current contract with the city expired Dec. 31, 2011. County will contract with Lakeview Health for jail medical care Inmates in the Washington County Jail in Stillwater will continue to receive care from personnel at Lakeview Hospital and the Stillwater Medical Group, after the County Board entered into an agreement with the health care providers Jan. 3. State law requires that the county provide medical care to jail inmates. The county has contracted with Lakeview Hospital and Stillwater Medical Group for many years to provide emergency room, physician, physician assistant and laboratory services. The County Board renewed the contract, which is now with the Lakeview Health System, which oversees the clinic and the hospital. A total of $150,000 was budgeted for the contract for 2012. County will get Met Council grants for park improvements Washington County will receive a $571,000 grant from the Metropolitan Council for park improvements that will be built in 2012. The Washington County Board of Commissioners accepted the grant at its meeting Jan. 3. The projects will be: • St. Croix Bluffs Regional Park Shower Building and Campground Improvements • This is construction of a shower building that meets the federal Americans with Disabilities Act (ADA) guidelines, a dump station, well, septic, electric services, water distribution, trails, parking, and landscaping. Grant money for $100,000 is for this project. Previous grants for this project have been received from the Metropolitan Council. • Lake Elmo Park Reserve Group Camp Well and Water Distribution Project • This project is the development of a well and water distribution system, vault toilets, drinking fountains, shelters, and landscaping. Grant money of $250,000 is the only funding for this project. • Lake Elmo Park Reserve Trailhead Parking Lot and Trail Connection Improvement Project • A parking lot and trail connections near the cross country ski trailhead will be paid for with $221,000 of the grant. This is the next phase of the lighted ski trail and trailhead projects. The grant money is coming from the state bonding bill. Sheriffs Office will receive grant to help prevent auto theft The Washington County Board of Commissioners approved a grant agreement Jan. 3 with the Minnesota Commissioner of Commerce, which will provide the Sheriffs Office with $58,946 for auto theft prevention programs in 2012. The money will be used to purchase. two Automatic License Plate Reader (ALPR) units, set up patrol units to accept the information that they collect, and train personnel on the system. With the ALPR units, Sheriffs Office personnel hope to reduce the incidence of auto theft, increase the recovery rate of stolen vehicles and the number of auto theft cases prosecuted or convicted, and closed, and increase public awareness of auto theft. Page 6 of 7 County allocates authority for energy bonds to WCHRA The Washington County Board of Commissioners agreed to allocate Qualified Energy Conservation Bonds (QECB) to the Washington County Housing and Redevelopment Authority ( WCHRA) at the board's meeting Jan. 3. Under the federal American Recovery and Restoration Act (ARRA), the state of Minnesota allocated authority to Washington County to issue up to $2,377,557 in QECBs in 2010. These bonds are intended primarily for government projects that can realize at least a 20 percent energy savings. Washington County did not pursue issuing these bonds at the time. In December 2010, the St. Paul Port Authority approached several metro counties to form a joint power agreement to use the QECBs to fund anaerobic digestion facility, but there was no follow -up on the facility. The WCHRA has requested that the county reallocate its QECB authority to the WCHRA to finance eligible projects. The reallocation is necessary to meet the state's application and filing deadlines to issue the QECBs concurrent with other WCHRA bonding activity in the next several months. Page 7 of 7