HomeMy WebLinkAbout2012-003RESOLUTION 2012- 03
DESIGNATING A RESPONSIBLE AUTHORITY AND
ASSIGNING DUTIES IN ACCORDANCE WITH THE
STATE OF MINNESOTA
DATA PRACTICES STATUTE
WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16 as amended, requires that the
City of Stillwater appoint one person as the Responsible Authority to administer the
requirements for collection, storage, use and dissemination of data on individuals, with the City;
and
WHEREAS, the Stillwater City Council shares concern expressed by the Legislature on
the responsible use of all City data and wishes to satisfy this concern; and
WHEREAS, the City Council has appointed an administratively qualified Responsible
Authority as required by the statute in the past; and
WHEREAS, the Stillwater City Council wishes to update the appointment for 2012.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater appoints Larry D. Hansen, City Administrator, as the Responsible Authority for the
purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with
rules as lawfully promulgated by the Commissioner of Administration as published in the State
Register.
BE IT FURTHER RESOLVED, as follows:
1. To ensure that all individual data is available to the Responsible Authority and Data
Compliance Officer all personnel, background investigation (raw and summary data),
training, disciplinary and medical files shall be retained in a secure location as
deemed appropriate by the Responsible Authority (City Administrator) and Data
Compliance Officer (City Clerk).
2. That the Responsible Authority shall require the requesting party to pay the actual
cost of making, certifying and compiling copies and of preparing summary data.
Adopted by the City Council of the City of Stillwater this 3rd day of January, 2012.
Ke cki, Mayor
ATTEST:
Diane F. Ward, City Clerk