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HomeMy WebLinkAbout2012-01-03 CC Packet • ater TYE EIYTMELECE Of MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street January 3, 2012 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Lake Management Update STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Dev. Director Shared Services Update 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 10. Possible approval of December 20, 2011 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Council Service Award: Community Breakfast at Ascension Church OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 12. Resolution 2012 -01, directing payment of bills 13. Resolution 2012 -02, designation of depositories for 2012 14. Resolution 2012 -03, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute 15. Resolution 2012 -04, designating the Stillwater Gazette as the City's legal publication and approving contract with the Stillwater Gazette for 2012 16. Resolution 2012 -05, approval of 2012 Forestry Contract 17. Resolution 2012 -06, renewal of towing license for 2012 18. Resolution 2012 -07, approval of contract between the City of Stillwater and Sand Creek Group, Ltd. 19. Resolution 2012 -08, resolution relating to financing of certain proposed projects to be undertaken by the city of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code (available Tuesday) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. No Hearings UNFINISHED BUSINESS 20. Use of Parking Lot 9 for Browns Creek Trail NEW BUSINESS 21. Possible approval to purchase Ice Resurfacer for St. Croix Recreation Center (Resolution — Roll Call) 22. Designation of Vice Mayor (Resolution — Roll Call) 23. Possible approval of 2012 fees for services /publications administrative citations fine schedule 24. Designation of 2012 Council representatives for Boards /Commissions /Committees 25. Possible approval of meeting date changes 26. Possible approval of dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT • * *AII items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION 2012-01 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by City the Cit Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $276,104.39 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 3rd day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F Ward,City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -001 3D Specialties, Inc. Equipment Repair Supplies 423.21 Advanced Sportswear Uniforms 817.50 AMEM 2012 Annual Dues 100.00 Ancom Communication, Inc. Minitor V Mimh Battery Pack 74.81 Aramark Uniform Services Uniforms, Supplies, Mops, 976.77 Aspen Mills Uniforms 683.21 B & B Products /Rigs and Squads Repaire siren squad 260.21 Brines Partners L.L.P. Facade Renovation Loan Program 12,060.00 Buetow & Associates, Inc. Architectural Services 3,412.50 Carquest Auto Parts Vehicle Repair Supplies 60.32 Century College Law Enforcement Training 1,785.00 ChloeNoel Skate & Sportswear Swirls Pants, Turquoise for Resale 39.90 Christopher Woodward Repair pump wiring at Oakridge Liftstation 750.00 City of St. Paul Asphalt 69.46 Comcast Cable 65.36 Crysteel Truck Equip Chain wheels and helmets for onspots 483.86 DJL Enterprises Inc. Supplies 46.95 Fleishhaker, Dave Reimburse for Work Boots 75.00 Flexible Pipe Tool Co. Equipment Repair Supplies 596.76 Grainger Equipment Repair Supplies 69.99 GTS 2012 Govenor's Homeland Security Mgmt Conference 300.00 H & L Mesabi Equipment Repair Supplies 2,678.12 Holiday Credit Office Fuel 19.85 TAPE International Assoc Property Mgnt 2012 Annual Membership 50.00 Ice Skating Institute Skater Memberships 923.00 Infratech, Inc. Storm Sewer Repairs 1,594.75 Lake Elmo Oil, Inc Fuel 98.75 Lemoine Chyrisse Reimburse for Gift Card/ Alcoh & Tobac Compliance 135.00 Linner Electric Co. Equipment Repair Charges 935.00 LMC Human Rights Commissions 2012 Membership Dues 78.75 M J Raleigh Truck Co. Removal of contaminated soils on downtown 3,800.00 M.R.DANIELSON ADVERTISING, LLC Website 680.00 Maritronics, Ltd. Repair Score board in S. Rink 150.00 MEMA 2012 Membership Dues 40.00 Menards Supplies 350.35 Middle St Croix Watershed Mgmt Org. First Half Contribution Request 2012 15,819.31 MIAMA 2012 Annual Arena Membership 175.00 Minnesota Shredding, LLC Shredding 192.00 Natural Resource Group LLC Professional Services 6,000.35 NELCOM Wireless Comm. Sirens Repair 2,734.97 NFPA 2012 Dues and Subscription NFPA Journal 1,020.00 Office Depot Office Supplies 878.20 Performance Plus LLC Medical Evaluations 70.00 pioneer Manufacturing Co. Field Paints 519.50 Droguard Sports, Inc. Supplies for Resale 234.36 'ublic Agency Training Council Training 500.00 EXHIBIT "A" TO RESOLUTION #2012 -001 Maintenance Contracts Page 2 Riedell Shoes, Inc. Skates for Resale 145.29 S &T Office Products, Inc. Office Supplies 344.14 Sand Creek Group LTD 2012 Employee Assistance Program 2,158.64 Sanders, Wacker, Bergly Inc. North Lowell Park & Pedestrian Walkway 351.00 Springbrook Software, Inc. 2012 Annual Maintenance Agreement 19,752.85 Stender, Jeff Reimburse for Copies of Articles of Incorporation 30.00 Stick Wizard, Inc. Stick Repair Parts for Resale 512.00 Stillwater Motor Company Vehicle maintenance 32.28 Streicher's Uniforms 63.03 Thomson West West Information Charges 93.39 Traffic & Parking Control Co. Banner saver Brackets 540.82 U.S. Cavalry Uniforms 101.98 Unique Paving Materials, Inc. Asphalt 138.94 USABLE Life Term Life Insurance 393.36 US Postmaster 2012 First Class Permit 190.00 Washington Conservation Distr 2011 Annual billing 452.50 Washington County License Bureau Notary Registration 20.00 Washington County Public Safety Radio 4th qtr radios 9,168.78 Washington County Sheriff's Office 4th qtr mdc's 5,250.00 Waste Management Garbage Waivers 40.28 White Bear Tire & Auto Inc. Tires 739.22 Winnick Supply Assorted steel 469.43 Yocum Oil Company Fuel 5,710.89 Youth Service Bureau 2012 Contributions 10,000.00 LIBRARY 3M Maintenance Contracts 25,494.00 American Library Association Membership 185.00 Avenet Webpage 650.00 Baker & Taylor Library Materials 101.40 BWI Library Materials 1,156.43 Brodart Library Materials 412.37 Budget Lighting Light Bulbs 144.87 Comcast Telecommunications 49.90 Demco Processing Supplies 67.67 Ebsco Periodicals 6,641.64 Master Mechanical Building Repair 219.79 Midwest Tape AV Materials 144.67 Minnesota Library Association Membership 200.00 MN Office of Enterprise Technology Telephone 329.38 Toshiba Maintenance Contract 128.36 Washington County Library Library Materials & License Renewal 2,117.14 EXHIBIT"A"TO RESOLUTION#2012-001 Page 3 DECEMBER CREDIT CARD L BERTALMIO Amazom.com Library Materials 398.79 I ki's Kowa Plants s 38.54 USPS Postage 1.08 DECEMBER MANUALS SWWC Service Cooperatives Retirees Health Ins Prepaid,Cobra Health Ins 50,567.43 Washington County Assessment&Taxation Overpayment 2nd Half Tax Settlement 8,143.68 ADDENDUM Advanced Sportswear Uniforms 164.25 Century Link Telephone 348.57 Dan Clark Cleaning City Hall and Public Works 1,057.50 Delta Dental Cobra Dental 243.30 Galls Return Shipping Label 10.71 Magnuson Law Firm Professional Service 5,376.83 MN Dept of Labor 4th Qtr State Surcharge 5,505.64 Plant Health Associates, Inc. Professional Service for Nov- Dec 2011 625.00 Ward, Diane Reimburse for Variety Pack Cards for Council 40.96 Xcel Electricity, Gas 46,012.60 TOTAL 276,104.39 EXHIBIT"A"TO RESOLUTION#2012-001 Adopted by the City Council this 3rd Day of January,2012 • RESOLUTION 2012 -08 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103 -18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. C. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150 -1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103 -18 of the Regulations. Budget Matters As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. Reimbursement Allocations The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103 -18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 3`d day of January 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT A 2012 Capital Outlay Purchases $1,350,000 12/29/2011 Stillwater Aquatic Plant Management 2 012- Excessive bloom of algae and aquatic plants on Lake Mckusick.- (Washin Conservation District sampled plants in Lake Mckuisck and identified plants to be coontail and large leaf pondweed. Both native aquatic plants ) .w -- Importance of Plan § o e Aquatic Environment • Form the base of the aquatic food chain. • Macrophytes provide habitat and shelter for fish waterfowl, and other wildlife. • Macrophytes provide food for insects , waterfowl and mammals • Rooted plants stabilize shoreline and bottom sediments • Plants produce oxygen as they photosynthesis during daylight 1 12/29/2011 --- Problems cau exc aquatic vegetation • Recreational activities such as swimming fishing and boating are impaired. • Lead to fish stunting and overpopulation • Can play a role in fish kills (oxygen depletion) • Impedes water flow • Decrease aesthetic appeal of body of water • Deposition of weeds can cause the gradual filling in of a body of water • Council asked staff to look at options to "Clean" the lake. • Chemical Treatments • Harvesting • Dredging • Aeration • Drawdown -- Chemical Treatments • Can be used to treat both aquatic plants and algae. • Two types of chemical treatment( herbicides) • Systemic - result in mortality of entire plant • Contact - act only on the tissues contacted (does not kill roots) • Can be used selectively( control certain species without killing other • All Herbicides use for lake treatments HAVE BEEN approved by EPA • Onlya temporary solution • May require multiple applications in one season ( late Spring is the best time for applications) • Requires a DNR permit and performed by a licensed applicator 2 12/29/2011 _X-C- IreTical e Treatm� AQUATIC PLANTS DNR regulates treatment of aquatic weeds to only 15% of the littoral area or the area of the lake which is the area of the lake less than 15 feet in depth. (This area includes any treatment by property owners along the shoreline.) Figure 1 { fin; t, t tttfa ZZrxusee _ _finical Treatme ts • Aquatic Plants • Estimated cost 8400 /acre Lake Surface Littoral Area DNR allowed Estimated area (acres) treatment cost per (acres) area (acres) application Long Lake no 105 1 5.75 $6300 Lily Lake 36 19.90 3.0 51200 McKusick 45 45 6 75 52700 Lake - - CFTEMICAL TREATMENTS • ALGAE • DNR permitted activity- i00% can be treated but only 5o% can be treated per application • Estimated Cost $22o /acre Lake Surface area DNR allowed Estimated (acres) treatment area cost per (acres) application Long Lake no no 124200 Lily Lake 36 36 57920 McKusick 45 45 19900 Lake 3 12/29/2011 RVESTING AQUATIC PLANTS • Removes plant biomass • May require multiple "cuts" per season- (mowing the lawn) • Removes food supply for aquatic Life • Can resuspend bottom sediments into the water column • Increases sunlight penetration • Not an effective tool for reducing nutrient loads • Maximum depth of harvesting depth of 6 feet Harvesting costs- Aquatic Weeds •Per DNR, must show purpose and limited to 5o% of the lake •Estimated cost $575 /acre Lake Surface DNR allowed (acres) Estimated cost area (entire Lake) (acres) Long Lake 1vo 95.00 532,000 Lily Lake 36 18 sio,000 McKusick Lake 45 22. 513,000 HARVESTING • Algae • No permit required by DNR • Can Harvest i00% of the lake • City harvested weeds on Mckusick and Long Lake In 2006 -2007 ( $15,000 per year) did show reduce algae bloom the year after the harvesting • Important to Harvest algae before gas escapes is released and escapes to the bottom.(Difficult to time ?) 4 12/29/2011 HARVESTING ALGAE 10. 0 4(110t r Estimated cost $5oo /acre Lake Surface area DNR allowed Estimated cost (acres) treatment area (Entire Lake) (acres) Long Lake no no 555,000 Lily Lake 36 36 518,000 McKusick Lake 45 45 $oo,5ou Harvesting • Cost of a new Aquatic weed harvester $575,000 • Requires 2-3 person crew, (cutting, loading, hauling) • Harvester does require disinfecting when moved to another lake Dredging • Per DNR, Excavating the ; lake bottom for aquatic _ plant control is not allowed. • Did explore costs? • Excavation costs, si6,000 per acre / per foot. Does not include costs for, trucking, land , dewatering , and potential hazardous disposal. (Lake McKusick $7zo,000 per foot) • Need permitting From DNR, USACE, BWCD and MPCA • Would require engineering study to further explore. • 2005 Study for Kohlmann Lake in Maplewood, excavate 100,000 CY of material, Estimated cost $7.5M 5 12/29/2011 Aeration/ Circulation — recirculate oxygen into water bodies May reduce algae and aquatic plants but not enough evidence that supports circulation/ aeration will reduce filamentous algae, or aquatic plants. Used primarily in wastewater ponds and has shown to reduce blue -green in ponds and lakes. Typically, may need more than one unit. .:__._,K_._. —z_ sue' Temporary Drawdown • Inexpensive- if outlet is available • Not all plant species are affected by a drawdown • May provide opportunity for the spread of invasive species other native plants and increase algae bloom • Length of water level recovery affected by weather • DNR approval and requires public hearing & permission from 75% of riparian owners Funding options • Increase Stormwater utility fee (si.00 increase city wide nets approximately $5o,000) • Examine Storm Water Utility Fund for available funding • Create a special taxing district- for each or all the lakes drainage district - Allowed by MN State Statute 6 12/29/2011 • City's approach for treating the lakes the last five years has been treating the source. • Increased street sweepings, installation of rain gardens, continued working on our MS4 Permit. POINT TO CONSIDER • Determine overall goal for the lake • Consider a management plan for the lake • Determine an appropriate amount to fund • Determine funding option 7 1 MINNESOTA STATUTES 2011 103G.408 103G.408 TEMPORARY DRAWDOWN OF PUBLIC WATERS. (a) The commissioner, upon consideration of recommendations and objections as provided in clause (4) and paragraph (c), may issue a public waters work permit for the temporary drawdown of a public water when: (1) the permit applicant is a public entity; (2) the commissioner deems the project to be beneficial and makes findings of fact that the drawdown is in the public interest; (3) the permit applicant has obtained permission from at least 75 percent of the riparian landowners; and (4) the permit applicant has conducted a public hearing according to paragraph (d). (b) In addition to the requirements in section 103G.301, subdivision 6, the permit applicant shall serve a copy of the application on each county, municipality, and watershed management organization, if one exists, within which any portion of the public water is located and on the lake improvement district, if one exists. (c) A county, municipality, watershed district, watershed management organization, or lake improvement district required to be served under paragraph (b) or section 103G.301, subdivision 6, may file a written recommendation for the issuance of a permit or an objection to the issuance of a permit with the commissioner within 30 days after receiving a copy of the application. (d) The hearing notice for a public hearing under paragraph (a), clause (4), must: (1) include the date, place, and time for the hearing; (2) include the waters affected and a description of the proposed project; (3) be mailed to the director, the county auditor, the clerk or mayor of a municipality, the lake improvement district if one exists, the watershed district or water management organization, the soil and water conservation district, and all riparian owners of record affected by the application; and (4) be published in a newspaper of general circulation in the affected area. (e) This section does not apply to public waters that have been designated for wildlife management under section 97A.101. History: 2009 c 48 s 1 Copyright C© 2011 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Creating a lake Improvement District From Dave Magnuson , City Attorney The best way for us to do this is to set up a Lake Improvement District under 103B.501. If you look at this statute it is all about the County Board setting up these Districts, but 459.20 gives each City this power for all lakes wholly within their boundaries. It says: "The governing body of any home rule charter city or statutory city within this state has, with respect to any body of water wholly within its boundaries, all powers to establish and administer lake improvement districts under 103B.501 to 103B.581." So the Council can do this by first adopting a Resolution of Intent that: (1) specifies the boundaries which "shall be encouraged to be as consistent as practical with natural hydrologic boundaries; (2) prescribes the water and water related land resource management programs to be undertaken in the district; (3) states how the programs will be financed; (4) designate who will be responsible for supervising the programs; and, (5) sets a date for a hearing on the resolution. The hearing has a 30 day notice provision but no direction on whether the notice should be published or mailed to people within the proposed district. I think that both published and mailed to property owners is the safest plan. Anyone can appear and be heard at the hearing and "offer objections, criticisms, or suggestions about the necessity of the proposed district and how the person's property will be benefited by establishing the district ". The district is then established if the Council finds in a resolution that: (1) the proposed district is necessary or that the public welfare will be promoted by the establishment of the district; (2) property to be included in the district will be benefited by establishing the district; (3) formation of the district will not cause or contribute to long -range environmental pollution; (4) the order establishing must state the findings and set forth the items contained in the Resolution of Intent that will be carried forward. The financing of Lake Improvement Districts can be done with a variety of sources: (1) assess under 429 (I don't think this has legs for us). (2) impose service charges on users of lake improvement district services within the district. (3) issue obligations under 429.091 (this means general obligation improvement bonds.) (4) levy an ad valorem tax solely on property within the district solely on projects of special benefit to the district; or, (5) impose or issue any combination of service charges, special assessments, obligations and taxes. Finally, the tax that may be levied is in addition to amounts levied on all taxable property within the City for the same or similar purposes. Shawn Sanders From: dtmagnuson @magnusonlawfirm.com Sent: Friday, December 23, 2011 11:28 AM To: Shawn Sanders Cc: Larry Hansen Subject: Lake Improvement Districts Shawn, I think I mentioned the North Oaks Lake Gilfillan Project that we did under 429, but that was because we had 100% support from the abutting owners and 29 out of 31 signed waivers. I'm not sure you were here when they sent notices to the abutting owners on Mckusick and we had a riot in the council chambers. So here a 429 is just a bad idea. The best way for us to do this is to set up a Lake Improvement District under 103B.501. If you look at this statute it is all about the County Board setting up these Districts, but 459.20 gives each City this power for all lakes wholly within their boundaries. It says: "The governing body of any home rule charter city or statutory city within this state has, with respect to any body of water wholly within its boundaries, all powers to establish and administer lake improvement districts under 103B.501 to 103B.581." So the Council can do this by first adopting a Resolution of Intent that: (1) specifies the boundaries which "shall be encouraged to be as consistent as practical with natural hydrologic boundaries; (2) prescribes the water and water related land resource management programs to be undertaken in the district; (3) states how the programs will be financed; (4) designate who will be responsible for supervising the programs; and, (5) sets a date for a hearing on the resolution. The hearing has a 30 day notice provision but no direction on whether the notice should be published or mailed to people within the proposed district. I think that both published and mailed to property owners is the safest plan. Anyone can appear and be heard at the hearing and "offer objections, criticisms, or suggestions about the necessity of the proposed district and how the person's property will be benefited by establishing the district ". The district is then established if the Council finds in a resolution that: (1) the proposed district is necessary or that the public welfare will be promoted by the establishment of the district; (2) property to be included in the district will be benefited by establishing the district; (3) formation of the district will not cause or contribute to long -range environmental pollution; (4) the order establishing must state the findings and set forth the items contained in the Resolution of Intent that will be carried forward. The financing of Lake Improvement Districts can be done with a variety of sources: (1) assess under 429 (I don't think this has legs for us). (2) impose service charges on users of lake improvement district services within the district. (3) issue obligations under 429.091 (this means general obligation improvement bonds.) 1 (4) levy an ad velorem tax solely on property within the district solely on projects of special benefit to the district; or, (5) impose or issue any combination of service charges, special assessments, obligations and taxes. Finally, the tax that may be levied is in addition to amounts levied on all taxable property within the City for the same or similar purposes. In my view, this approach is long over due. And, the people who care the most are those close to it and for sure they should pay the most, although there certainly is enough public support for a clean up or a dredging or whatever, and the ad valorem feature would allow for the whole watershed to pay some of the costs, and then the whole city to pay something as well. Let me know what else you need on this. Dave David T. Magnuson Magnuson Law Firm 324 Main Street South, Suite #260 Stillwater, MN 55082 Phone (651) 439 -9464 Fax (651) 439 -5641 Cell (651) 492 -0997 DTMagnusonOmagnusonlawfirm.com 2 MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION 1 380 WEST FRONTAGE ROAD, HIGHWAY 36 9 7r rsz S T I L L W A T E R , M I N N E S T O A 5 5 0 8 2., Phone 651 .275.1136 x22 fax 651.275.1254 www.mscwmo.org MSC +. [Y.1iv1 7i. MEMORANDUM Wd, st TO: Stillwater Workshop Attendees — December 15 2011 t - FROM: Amy Carolan, MSCWMO Administrator RE: Aquatic Plant Management, McKusick Lake DATE: December 14, 2011 McKusick Lake has shown a statistically significant improving water quality trend for the last several years. The MSCWMO's water monitoring data have shown a decrease in the amount of total phosphorous in the lake, an increase in water clarity, a decrease in the amount of chlorophyll -a, and a decrease in the amount of nitrogen. According to monitoring data, McKusick Lake is meeting Minnesota's standards for shallow lake water quality and has been proposed by the Minnesota Pollution Control Agency for removal (delisting) from Minnesota's Impaired Waters List. The process for removing McKusick Lake from Minnesota's 303 (d) list will begin in 2012. Currently, McKusick Lake is in the process of recovering from major disturbances that have occurred both within the lake itself and within the lake's watershed. The MSCWMO has reviewed historic aerial photographs, which go back to 1936. Major modifications had already occurred in McKusick Lake's watershed prior to 1936. This means, the lakes watershed has been subject to major modifications and disturbances for more than 75 years. McKusick Lake's recovery from this legacy of disturbances will take time. In addition to reviewing historic aerial photographs, the MSCWMO has also reviewed past plant survey information to gain a better understanding of McKusick Lake's native plant community type (prior to human disturbance). The first survey was completed in 1958. Information from that survey indicates that the lake contained a diverse native plant community and contained a variety of species including Flatstem Pondweed, Sago Pondweed, Water Meal, Water Milfoil, Lesser Duckweed, and Yellow Water Lily (to name a few). Review of the remaining remnant native plant communities around McKusick Lake also indicates the presence of floating mat vegetation (areas of the lake that now contain the "special concern" species Waterwillow). Disturbance and excess nutrient inputs drove a change in the former plant community to an aquatic system dominated by Coontail with minimal occurrences of the other aquatic plant species listed above. The remnant floating mats have become overgrown with cattail and other aggressive species. In the State of Minnesota, it is rare for an impaired surface waterbody to be "restored" and proposed for delisting from Minnesota's Impaired Waters List. The next steps for continuing a lakes complete restoration are not well defined. For McKusick Lake, the City and its partnering watersheds (MSCWMO and BCWD) have worked hard to get to the point where they are ready to delist McKusick Lake. The next step in the lakes restoration will need to be well thought out in order to achieve the appropriate results — a healthy shallow lake capable of supporting a diverse aquatic community. Middle St. Croix Watershed Management Organization Member Communities Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, & West Lakeland It is well known by the City and the WMO's that McKusick is currently dominated by the growth of aggressive native plant species, mainly coontail and to some degree northern water milfoil. While several residents have expressed distaste for these plant species, it is important that an aquatic plant community be maintained in the lake as these plants promote and maintain the lakes "clear -water state" (shallow lakes exist in two states, "clear- water" or "turbid ", a turbid lake would be murky and green/grey in color and likely dominated by algae in the water column). Native aquatic plants are essential to maintaining and improving the health of McKusick Lake. Should the City decide to manage the aquatic vegetation, management should be approached very carefully and should have well defined long -term management goals. The MSCWMO's Watershed Management Plan (2006) places a high priority on the lakes within the watershed including McKusick Lake. The MSCWMO's WMP supports activities that improve McKusick Lake's surface water quality and those activities that work to improve the Lake's overall aquatic ecosystem. The MSCWMO does not support activities aimed at removing native aquatic plants for aesthetic purposes only (Coontail and Northern Water Milfoil are native plant species and provide water quality benefits). Recommendation: Should the City decide to move forward with management of the aquatic plant community in McKusick Lake, the MSCWMO recommends that the City consider working with the WMO as well as several professional lake and plant ecologists to come up with a set of long -term management goals for the lake as well as a set of prescriptive tasks that will serve to guide very specific management activities for the lake. The immediate goal for the lake should be to restore the lakes aquatic plant ecosystem so that it is similar to that documented in 1958. The MSCWMO recommends that the City consider completing the following tasks to develop specific goals and activities for managing the in -lake plant community should an effort to further restoration efforts be made: Task Description Cost* 1 Complete thorough spring and summer aquatic plant surveys $3,500.00 2 Collect sediment chemistry data at 8 to 10 locations within the $2,000.00 lake 3 Conduct a series of meetings to lay out issues, goals and $5,000.00 management objectives 4 Develop options for management activities based on $3,000.00 stakeholder input, professional input and research 5 Develop a list of prescriptive tasks and a recommended $5,000.00 timeline Middle St. Croix Watershed Management organization Member Communities Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, Et West Lakeland 6 Inventory and assess floating mats, adjacent wetlands, and $3,000.00 buffer vegetation 7 Develop list of prescriptive tasks for managing floating mats, $2,000.00 adjacent wetlands, and buffer vegetation TOTAL $23,500.00 *The costs presented here are based on preliminary estimates from local firms with highly experienced shallow lake and plant ecologists. Some tasks could be completed by WMO staff reducing the total project cost. The MSCWMO understands that the City and partnering WMO's (BCWD and MSCWMO) have each completed a number of plans for Stillwater Lakes. However, these plans focus mainly on managing nutrient loading from the respective watersheds and do little to address management of the aquatic plant communities and "in -lake restoration" once nutrient inputs are under control and lake water quality improves to the point where it is no longer considered to be impaired. Previous studies including the 2007 Lake Management Plan (Wenck) and the 2010 Subwatershed Assessments (Lily and McKusick) are still highly relevant and will continue to be implemented, however what is suggested here addresses "in- lake" management. Should the City of Stillwater decide they would like to pursue this type of project, the MSCWMO is willing to seek out and apply for funding that may be available to develop management goals and guided management activities for McKusick Lake. The MSCWMO is also willing to manage and administer this project reducing the burden on City staff. Leaving the lake alone to recover from disturbances is also a viable management option that would be supported by the MSCWMO board of managers. Middte St. Croix Watershed Management Organization Member Communities Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, Ft West Lakeland Stillwater Fire Department M emo To Mayor Harycki and Council Fran Stuart W. Glaser, Fire Chi& Data December 27, 2011 Re: Feasibility Study for Shared or Cooperative Fire and Emergency Services Follow Up Backaround Now that the Feasibility Study for Shared or Cooperative Fire and Emergency Services is completed and the final presentation has been conducted, I thought it would be beneficial for Council to see how the recommendations made within the study are currently being addressed. As you know, ESCi provided sixteen potential areas for sharing or cooperating between agencies. Below I will provide input on how SFD and a number of other agencies have been sharing and cooperating over the last several years based on the study recommendations. A — Develop Standard Operating Procedures • Standard operating procedures are in place for the specialty teams currently in existence. • Opportunity to standardize procedures at a more local level exists. B — Shared Specialty Teams • A number of shared specialty teams are currently in place throughout Washington County: o Fire Department Dive Team (Stillwater, White Bear Lake, Mahtomedi, Scandia, and Lower St. Croix Valley Fre Department's) o Collapse Rescue Team (White Bear Lake Fre Department) o High Angle/Rope Rescue (White Bear Lake, Stillwater) o Hazardous Material Response and Chemical Assessment Team (St. Paul Fire) o MN Task Force 1 (Multiple Technical Rescue Functions — Members from various Metro Departments) o Type III Incident Management Team (Members from various Metro Departments) o EMAC A Team (Several members from Stillwater Fire and Police along with others) o MN State Fire Chief's FA.S.T. Team (Several members from Stillwater Fire and other Departments statewide) o Airboat Response (Stillwater and Cottage Grove developed a Joint Powers Agreement with the Washington County Sheriffs Office to operate two airtxoats purchased by the Sheriff with grant funds. This cross agency (police & fire) cooperative agreement has improved response time and increased the functionality of this resource greatly) C — Develop a Regional Fire Safety Education Coalition • Currently fire safety education is done by each individual entity • Fire safety education and prevention materials am shared with other agencies when requested, SFD has provided fire extinguisher training prop to other agencies and has conducted fire safety education in other jurisdictions with the pemnisssion of that jurisdictions fire chief. 1 D — Create a Unified Occupational Medicine Program • Currently handled individually. E — Create a Unified Wellness and Fitness Program • Currently handled individually and through City's program. • SFD obtained a grant and purchased the majority of the exercise equipment in the City Hall workout facility. This equipment is available to all City employees and has been utilized by numerous personnel. F — Develop and Adopt Common Training Standards • Training standards are generally based on required State and national standards. All agencies train to a minimum of Firefighter I/II and Hazardous Material Operations. These are State certified training levels and require minimum continuing education hours annually to remain certified. • Agencies routinely communicate when and where training is occurring so we can share facilities and ensure staff is meeting the minimum requirements. • The State of Minnesota requires firefighters to be ficensed and maintain minimum standards annually. Minimum 24 hours per year. • All EMS training is regulated by the State of Minnesota and licensure requires ongoing continuous education to remain certified. This process has been coordinated by Regions Hospital EMS and shared throughout Washington County and personnel have the ability to attend training sessions at any of the fire departments conducting the training session. Training is held quarterly. • All personnel are trained per the National Incident Management System (NIMS) standards as required by the Department of Homeland Security. NIMS include the Incident Command System (ICS) and is mandated to be used at all emergency incidents. • The Washington County Fire Chiefs Association developed an Officer Certificate series in cooperation with Century College. This certificate program consists of six (6) standard Basses for all line officers to complete in order to receive the certificate. This program was developed to ensure consistency in officer development training Countywide. G — Create a Regional Training Manual • Opportunity to develop when regional training facility is completed. H — Develop an Annual Regional Training Plan • Opportunity to develop when regional training facility is completed. 1— Develop a Regional Fire and EMS Training Facility • The State Legislature passed $3 million in funding during the last session to build an East Metro Fire Training Facility. This project is in process and Stillwater Fire is represented on both the administrative and operational level of this project. This facility will be as state of the art as possible and will be available to all agencies wishing to utilize it. The development of a Joint Powers Agreement is in process and will be forthcoming. • This facility will be capable of larger scale training evolutions and will be shared with all public safety agencies as appropriate. • Page 2 J — Develop Mutual Training Strategies • Mutual aid training does occur and larger scale exercises are conducted Countywide. K — Purchase Uniform Emergency Apparatus • Currently apparatus is purchased based on a retention schedule and is based on National Fire Protection Association (NFPA) and Insurance Service Office (ISO) standards. Each agencies fleet has varying retirement ages of their apparatus. Discussion on needs and potential purchase years could be communicated to determine when vehicles will be replaced and potentially receive group bids. • Apparatus per department is also based on NFPA and ISO standards and specific pieces of apparatus are required within so many miles/minutes of an incident or potential hazard. If the agency does not have the piece of apparatus the community may receive a higher (worse) ISO rating. A higher ISO rating means passing along the cost directly to citizens in their insurance premiums. • Equipment and apparatus are also shared via mutual aid and automatic aid agreements today throughout the entire County. • Utilize numerous purchasing assistance options when purchasing apparatus as well as other equipment: o State Bid Contracts o FireRescue — GPO (Group Purchasing Organization) o Galveston Houston Area Consortium o Assistance to Firefighter's Act Grants o DNR Grants o Numerous other grant options utilized as available L — Acquire AVL and MDC or MDT Capabilities • This is currently in process. The Washington County 911 Communications Center has recently purchased a new Computer Aided Dispatching (CAD) system capable of sending incident response information directly to both fire and police agencies Countywide. This is a joint effort between all agencies and is scheduled to go online March of 2012. • The 800 Mhz Communication system is also a true joint consolidated effort Washington County dispatches the majority of emergency response agencies throughout the County via one (1) dispatch center. The cost is shared Countywide by all entities. M — Develop Uniform Pre- Incident Plans • Currently handled individually. • Once the new CAD dispatching system is online through Washington County the potential for all agencies to share pre-incident plan information will be available. This will include both police and fire data. N — Provide for Joint Staffing of Stations and Apparatus • Joint staffing is not currently occumng, however, a number of personnel are on more than one department at this time. SFD currently has 3 personnel employed by another department as well as being a member of SFD. This situation creates advantages and disadvantages. Advantages indude sharing the cost of highly skilled personnel with other agencies. The disadvantage is if this individual is responding to a call at the other agency they are not available to respond to SFD's incident leaving a vacancy and Tess personnel for Stiliwater's needs. • Page 3 O — Provide for Joint Incident Command and Operations Supervision • Command staff from all agencies assist each other rouliney during large scale or complex incidents when requested. Generally during any mutual aid call chief officers from neighboring jurisdictions respond and assist with commanding the incident. • The MN State Fire Chief's Association also has qualified individuals available and ready to respond as needed and requested. • Standardized Incident Command Training is being conducted through a national certification process for fire command staff. Over 20 plus personnel in Washington County have been /or are currently being certified to this standard. P — Purchase and Implement an Electronic Staffing Program • This may be a possibility through the new Washington County CAD/RMS software being implemented in March of 2012. Summary As can be seen by the extensive list of activities above, the Stillwater Fire Department along with a number of other agencies have been very pro-alive in their cooperative efforts. The leadership throughout departments acknowledges the fact that resources, training and response activities need to be combined to be fiscally responsible. The study reiterates the need for cooperation and provides an opportunity for continued discussion on how to potentially expand this idea and perhaps some new areas of collaboration. Council Action Follow up information for Council discussion. • Page 4 TOE II Of • CITY COUNCIL MEETING December 20, 2011 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the December 6, 2011, regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Library Board Update Ned Gordon, Library Board of Trustees, provided an update of Library services, including services for the unemployed, the volunteer program and the high school registration drive. Mr. Gordon reported that due to the increased need for services related to unemployment, the Library is planning to offer computer classes for job seekers, business start -ups and e- publishing. He also informed the Council that approximately 50 volunteers, who provide a variety of services for the library, donated over 2,000 hours of service in the first three quarters of this year, which equates to a monetary contribution of over $38,000 in services. He continued by stating that the Board is seeking funding for a paid volunteer coordinator position to enable utilizing more volunteers. Mr. Gordon described a registration drive conducted in partnership with the Washington County Library and Stillwater Area High School library which resulted in the issuance of 146 new cards. He also spoke of the closure City Council Meeting December 20, 2011 of the Lake Elmo library and stated it appears that closure will result in an increased load on the City's library. Councilmember Roush asked about the possibility of a fee for non - resident use of the library; Mr. Gordon responded that a policy is already in place -- non - residents are allowed to obtain a library card with a fee of $60 per year, which is consistent with the Washington County Library policy. Mayor Harycki asked about the computer classes, whether there is a fee; Mr. Gordon stated that is part of the library's service, noting that MELSA has contributed to the cost of the job - seeker computer classes. Councilmember Cook asked if there is a formal arrangement with Washington County, whereby the County might contribute to the Stillwater library in view of its closure of some of its facilities and services; Mr. Gordon noted that Washington County supports a number of the library's operations, but said there is nothing additional due to the closing of some of the County's library facilities. Councilmember Polehna suggested that is an issue that could be raised in the next budget cycle. Director Lynne Bertalmio stated that as of January 3, 2012, Lake Elmo residents will have to purchase a library card as Lake Elmo is no longer participating in the regional library system, MELSA. Ms. Bertalmio explained that Washington County Library provides many background services — ordering, processing, cataloging to the Stillwater Library and stated it would have to be determined whether the status quo is changing dramatically to look into whether some type of additional compensation might be appropriate. OPEN FORUM Tom Lynum, 626 Fourth St. N., Stillwater, spoke of an incident last fall when he was stopped by a local police officer for a traffic violation. He praised the officer's conduct as exemplifying everything one would want a police officer to be. He went on to say that when he was looking at the traffic ticket, he noticed there is no noise ordinance violation fine. He stated that he owns one of the local B &Bs, and he described an incident when noise from motorcycles created a problem for a wedding reception the B &B was hosting. He requested information from Chief Gannaway and found that there were 151 incidents related to noise violations, with only two of those for loud muffler /car noise. He suggested the City needs a new noise ordinance with some teeth in it. Chief Gannaway indicated that he would like to have an ordinance in place to more vigorously enforce that particular issue. Chief Gannaway stated he would have to work with City Attorney Magnuson to work on a revision that is not in conflict with state statute. Page 2 of 7 City Council Meeting December 20, 2011 • STAFF REPORTS Police Chief Gannaway reported that the Toys for Tots drop off took pace December 19 and Stillwater delivered several hundred toys thanks to the generosity of the local community. Fire Chief Glaser reminded residents that the holiday season can be a deadly season for fire deaths, noting there have been a number of fire deaths in Minnesota this month. He reminded residents to test smoke detectors and make sure the batteries are working as there are many activities during the season than can result in fire if caution is not exercised. Community Development Director Turnblad stated he had attended a workshop on grant writing and invited staff to contact him for more information as to what might be available. Public Works Director Sanders indicated that the Conservation District has received $450,000 in grants for water resource projects in the City that would benefit Lake McKusick, Lily Lake and Long Lake. He reported that the grant money includes funding for the iron - enhanced sand filtration project, additional rain gardens in the Lily Lake and Lake McKusick watershed districts and a significant project in the Industrial Park. In total, he said projects are anticipated to result in a 133 pound reduction in phosphorus. He informed the Council and residents that staff has been working on the ice rinks but have been delayed due to the warm weather; and that there are plans are to try another rink in the downtown area this season. CONSENT AGENDA 1. Resolution 2011 -184, directing payment of bills 2. Resolution 2011 -185, approval of name change from St. Croix Preservation Company Inc. to DBD Partners, Inc., d/b /a Water Street Inn, Charles Dougherty • 3. Resolution 2011 -186, establishing fund balance policies as required by GASB 54 4. Resolution 2011 -187, adopting delinquent sewer charges Project No. 0001 5. Resolution 2011 -188, adopting delinquent garbage charges Project No. 0002 6. Possible approval of utility bill adjustment 7. Possible approval to carry over Capital Outlay Items a. MIS b. Building Inspection c. Plant City Hall d. Recreation Center e. Public Works — Sewer, Parks Councilmember Cook asked that the resolution directing payment of bills be pulled for discussion. Councilmember Roush expressed that he was alarmed at the number of delinquent sewer charges; he asked if the current amount, $151,000, is typical. Finance Director Harrison responded that is about $15,000 higher than last year but is fairly typical; it was noted the charges are assessed against the homeowners' property taxes. Page 3 of 7 City Council Meeting December 20, 2011 Motion by Councilmember Polehna, seconded by Councilmember Roush to approve the Consent Agenda without the resolution directing payment of bills Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Councilmember Cook stated she would be voting against the payment of bills, as it includes the payment to the Conach Group. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2011 -184, directing payment of bills. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Resolution suspending the Lumberjack Days and Stillwater Marathon Contract City Attorney Magnuson explained that the prepared resolution suspends the City's participation in the contracts until the County Attorney's investigation in regard to checks that were dishonored is completed. He stated that Minnesota Statutes provide that this information is not made public until a charging decision is made by the County Attorney. He continued by stating that it would be his suggestion that rather than take further action at this point, to at least suspend the contracts associated with the events in question until more information is available. On a question by Councilmember Cook, Mr. Magnuson said this issue can be discussed at an open public meeting in the future, when all the information is available. Mayor Harycki pointed out that this action would alleviate the pressure for the City's end -of- the -year $40,000 payment for fireworks. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2011 -189, suspending performance of certain contracts (St. Croix Events, Inc.) Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of Purchasing Policy City Administrator Hansen referred to the changes in the purchasing policy included in the agenda packet and recommended the changes. • Page 4 of 7 City Council Meeting December 20, 2011 Mayor Harycki asked if the City's auditor had reviewed the policy changes; Mr. Hansen responded in the affirmative and indicated that he had discussed this with the auditor at length. Mr. Hansen added that the policy also was reviewed by Finance Director Harrison, who had some suggested additions. Mayor Harycki asked if there is a provision that allows for emergency purchases, such as items needed for flood control; Mr. Hansen replied he could add a section on that. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2011 -190, approving the City of Stillwater purchasing policy, with the provision regarding giving the Mayor and/or Vice Mayor along with the City Administrator the authority to make emergency expenditures. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS Possible approval of recommendation for Library Board Appoint & Reappointments City Clerk Ward informed the Council that the Library Board of Trustees is recommending the appointment of Mike Keliher and reappointment of Leslie Jones and Kathy Stark, all with terms expiring January 1, 2015. She noted the Board does interview applicants. Motion by Councilmember Cook, seconded by Councilmember Polehna to adopt Resolution 2011 -191, appointing Mike Keliher and reappointing Leslie Lindbergh Jones and Kathy Stark to the Library Board. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None COMMUNICATIONS/REQUESTS City Administrator Hansen informed the Council that he received a request from Brent Peterson asking for some funding for the Washington County Historical Society. Mr. Hansen pointed out that while there is no money in the current budget, the request is relatively minimal -- $150 -$250. He suggested that if the Council so desires, he could find the funding for that amount outside of the budget cycle. He continued by stating that he would talk with Mr. Peterson again about the City's normal budget cycle for making future requests and that he recommends the donation, noting the Historical Society does provide a valuable service to the community. Motion by Councilmember Cook, seconded by Councilmember Roush to approve the requested funding of $250.00 to the Washington County Historical Society. All in favor. Councilmember Menikheim spoke about a League of Minnesota Cities training opportunity being offered January 27 and 28; he asked if anyone from the Council or City would be attending. Mr. Hansen agreed that the training would be valuable for anyone who could Page 5 of 7 City Council Meeting December 20, 2011 attend. Councilmember Cook expressed that she was still considering attending, but would be paying the cost herself should she attend. COUNCIL REQUEST ITEMS Yellow Ribbon update Councilmember Polehna provided an update on Yellow Ribbon activities including sending 300 packages to troops in Iraq; obtaining boots for a troop in Afghanistan; plans for a joint meeting with Lake Elmo to discuss the Veterans Court. He stated that he still is planning some type of celebration for the award the City received. Councilmember Roush reported that the Middle St. Croix Joint Cable Commission and Valley Access Channels will be working on refranchising with a provider. He asked staff and Councilmembers who think there should be changes in the franchise agreement moving forward to contact him, and he invited residents who have concerns regarding cable service to contact the Valley Access Channels. Councilmember Polehna suggested including upgrade of equipment at City Hall in the franchise agreement, pointing out that the community does use the City Hall rooms; Councilmember Roush said that is being addressed. Councilmember Menikheim inquired about networking City Hall with the Water Department and/or Public Works; City Administrator Hansen informed the Council that the City's IT staff is working on that. Councilmember Roush noted there had been some interest in having WIFI available in the Council Chambers; Mr. Hansen added that IT is looking at all of those items, with those decisions to be made when costs and extent of the effort involved are fully known. On a question by Councilmember Cook, Mayor Harycki replied the contract with the Conach Group was pulled due to a request by a Councilmember who wished for more time to review and comment on the contract. Councilmember Cook expressed that she had some comments to make. Councilmember Menikheim asked about I -Pads for the Council. Mayor Harycki responded that that is included in the budget and that he would be looking into that. ADJOURNMENT Motion by Councilmember Menikheim, second by Councilmember Polehna to adjourn the meeting at 7:47 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 6 of 7 City Council Meeting December 20, 2011 Resolution 2011 -184, directing payment of bills Resolution 2011 -185, approval of name change from St. Croix Preservation Company Inc. to DBD Partners, Inc., d/b /a Water Street Inn, Charles Dougherty Resolution 2011 -186, establishing fund balance policies as required by GASB 54 Resolution 2011 -187, adopting delinquent sewer charges Project No. 0001 Resolution 2011 -188, adopting delinquent garbage charges Project No. 0002 Resolution 2011 -189, suspending performance of certain contracts (St. Croix Events, Inc Resolution 2011 -190, approving the City of Stillwater purchasing policy Resolution 2011 -191, Appointing Mike Keliher and reappointing Leslie Lindbergh Jones and Kathy Stark to the Library Board Page 7 of 7 0 N O ` p�j N U O O M en . O ► O O 'ZS i Et 6 ct < c co G 1 i-s- , 42 ''' -z, • °, ., o L- o °' E v1. o ., 0 ca u) O„ O N .z Nom < 2 ; 4 .‘ "iFs' "' C- LLI a) O � `> L' � z 0 v o 0 0 z — o 0 tn Cie 0 vi o cs o ° 44 111 a) N i I ra...q.) Z 4.) Z:Z..-: < iliCe 0') . 1 k t, §84 flU O O now p 1 " 4 U "C5 C5 O I.. ji J O o s� s�• .� ca (6° ). jp CO 4 co _o o s, ,� .a _ •.,,., -es O O U O O v \ - ( 7 ) . 0 E p.► O O . O O O -z E o ...= g 2 ' .2 2 4"9 z ' a "8 •~ � . ° t i aj� Z .Z� � O _ i .g (7) c, A :,"! _ 0 2: 4 ° O M - N � O i � > o O O O c Imm•imet .- .0 C o §84 ...c Z ' 4) ' C:3 ..z (13 Cam' 4- c 0 as LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -001 3D Specialties, Inc. Equipment Repair Supplies 423.21 Advanced Sportswear Uniforms 817.50 AMEM 2012 Annual Dues 100.00 Ancom Communication, Inc. Minitor V Mimh Battery Pack 74.81 Aramark Uniform Services Uniforms, Supplies, Mops, 976.77 Aspen Mills Uniforms 683.21 B & B Products /Rigs and Squads Repaire siren squad 260.21 Brines Partners L.L.P. Facade Renovation Loan Program 12,060.00 Buetow & Associates, Inc. Architectural Services 3,412.50 Carquest Auto Parts Vehicle Repair Supplies 60.32 Century College Law Enforcement Training 1,785.00 ChloeNoel Skate & Sportswear Swirls Pants, Turquoise for Resale 39.90 Christopher Woodward Repair pump wiring at Oakridge Liftstation 750.00 City of St. Paul Asphalt 69.46 Comcast Cable 65.36 Crysteel Truck Equip Chain wheels and helmets for onspots 483.86 DJL Enterprises Inc. Supplies 46.95 Fleishhaker, Dave Reimburse for Work Boots 75.00 Flexible Pipe Tool Co. Equipment Repair Supplies 596.76 Grainger Equipment Repair Supplies 69.99 GTS 2012 Govenor's Homeland Security Mgmt Conference 300.00 H & L Mesabi Equipment Repair Supplies 2,678.12 Holiday Credit Office Fuel 19.85 IAPE International Assoc Property Mgnt 2012 Annual Membership 50.00 Ice Skating Institute Skater Memberships 923.00 Infratech, Inc. Storm Sewer Repairs 1,594.75 Lake Elmo Oil, Inc Fuel 98.75 Lemoine Chyrisse Reimburse for Gift Card/ Alcoh & Tobac Compliance 135.00 Linner Electric Co. Equipment Repair Charges 935.00 LMC Human Rights Commissions 2012 Membership Dues 78.75 M J Raleigh Truck Co. Removal of contaminated soils on downtown 3,800.00 M.R.DANIELSON ADVERTISING, LLC Website 680.00 Maritronics, Ltd. Repair Score board in S. Rink 150.00 MEMA 2012 Membership Dues 40.00 Menards Supplies 350.35 Middle St Croix Watershed Mgmt Org. First Half Contribution Request 2012 15,819.31 MIAMA 2012 Annual Arena Membership 175.00 Minnesota Shredding, LLC Shredding 192.00 Natural Resource Group LLC Professional Services 6,000.35 NELCOM Wireless Comm. Sirens Repair 2,734.97 NFPA 2012 Dues and Subscription NFPA Journal 1,020.00 Office Depot Office Supplies 878.20 Performance Plus LLC Medical Evaluations 70.00 Pioneer Manufacturing Co. Field Paints 519.50 Proguard Sports, Inc. Supplies for Resale 234.36 Public Agency Training Council Training 500.00 EXHIBIT "A" TO RESOLUTION #2012 -001 Page 2 RiedelI Shoes, Inc. Skates for Resale 145.29 S &T Office Products, Inc. Office Supplies 344.14 Sand Creek Group LTD 2012 Employee Assistance Program 2,158.64 Sanders, Wacker, Bergly Inc. North Lowell Park & Pedestrian Walkway 351.00 Springbrook Software, Inc. 2012 Annual Maintenance Agreement 19,752.85 Stender, Jeff Reimburse for Copies of Articles of Incorporation 30.00 Stick Wizard, Inc. Stick Repair Parts for Resale 512.00 Stillwater Motor Company Vehicle maintenance 32.28 Streicher's Uniforms 63.03 Thomson West West Information Charges 93.39 Traffic & Parking Control Co. Banner saver Brackets 540.82 U.S. Cavalry Uniforms 101.98 Unique Paving Materials, Inc. Asphalt 138.94 USABLE Life Term Life Insurance 393.36 US Postmaster 2012 First Class Permit 190.00 Washington Conservation Distr 2011 Annual billing 452.50 Washington County License Bureau Notary Registration 20.00 Washington County Public Safety Radio 4th qtr radios 9,168.78 Washington County Sheriff's Office 4th qtr mdc's 5,250.00 Waste Management Garbage Waivers 40.28 White Bear Tire & Auto Inc. Tires 739.22 Winnick Supply Assorted steel 469.43 Yocum Oil Company Fuel 5,710.89 Youth Service Bureau 2012 Contributions 10,000.00 LIBRARY 3M Maintenance Contracts 25,494.00 American Library Association Membership 185.00 Avenet Webpage 650.00 Baker & Taylor Library Materials 101.40 BWI Library Materials 1,156.43 Brodart Library Materials 412.37 Budget Lighting Light Bulbs 144.87 Comcast Telecommunications 49.90 Demco Processing Supplies 67.67 Ebsco Periodicals 6,641.64 Master Mechanical Building Repair 219.79 Midwest Tape AV Materials 144.67 Minnesota Library Association Membership 200.00 MN Office of Enterprise Technology Telephone 329.38 Toshiba Maintenance Contract 128.36 Washington County Library Library Materials & License Renewal 2,117.14 EXHIBIT "A" TO RESOLUTION #2012 -001 Page 3 DECEMBER CREDIT CARD L BERTALMIO Amazom.com Library Materials 398.79 Kowalski's Plants 38.54 USPS Postage 1.08 DECEMBER MANUALS SWWC Service Cooperatives Retirees Health Ins Prepaid, Cobra Health Ins 50,567.43 Washington County Assessment & Taxation Overpayment 2nd Half Tax Settlement 8,143.68 DESIGNATION OF DEPOSITORIES FOR 2012 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2012: Bremer Bank Central Bank Edward Jones First State Bank & Trust Lake Elmo Bank Merrill Lynch Minnesota 4 -M Investment Fund MJSK Investment Securities Morgan Keegan Multi -Bank Securities, Inc. Northland Securities Paine Webber Piper Jaffray Solomon Smith Barney U.S. Bank Wachovia Securities, Inc. (Wells Fargo Advisors) Wells Fargo Bank Adopted by the City Council this 3rd day of January, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk RESOLUTION 2012- 03 DESIGNATING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES IN ACCORDANCE WITH THE STATE OF MINNESOTA DATA PRACTICES STATUTE WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16 as amended, requires that the City of Stillwater appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, with the City; and WHEREAS, the Stillwater City Council shares concern expressed by the Legislature on the responsible use of all City data and wishes to satisfy this concern; and WHEREAS, the City Council has appointed an administratively qualified Responsible Authority as required by the statute in the past; and WHEREAS, the Stillwater City Council wishes to update the appointment for 2012. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater appoints Larry D. Hansen, City Administrator, as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration as published in the State Register. BE IT FURTHER RESOLVED, as follows: 1. To ensure that all individual data is available to the Responsible Authority and Data Compliance Officer all personnel, background investigation (raw and summary data), training, disciplinary and medical files shall be retained in a secure location as deemed appropriate by the Responsible Authority (City Administrator) and Data Compliance Officer (City Clerk). 2. That the Responsible Authority shall require the requesting party to pay the actual cost of making, certifying and compiling copies and of preparing summary data. Adopted by the City Council of the City of Stillwater this 3rd day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/29/2011 Re: Designation of Legal Publications for 2012 The City has received the attached proposals from The Stillwater Gazette, Press Publications, and St. Paul Pioneer Press to provide legal publication services to the City as follows: • Gazette's rates are $4.20 per column inch for the first insertion, ($3.35 per inch for subsequent insertions of the same legal notice) • Press Publications' rate is $7.10 per inch The legal publications have been published in the Gazette for many years, and even though their publications have been reduced to Wednesday through Friday, the requirements for legal publications have been met. RECOMMENDATION: It is recommended that the City continue with the Stillwater Gazette for its legal publications. ACTION REQUIRED: If Council agrees with the recommendation, they should pass a motion adopting a resolution designating the Stillwater Gazette for legal publications and approving the 2012 contract with the Stillwater Gazette. RESOLUTION 2012 -04 DESIGNATING THE STILLWATER GAZETTE AS THE CITY'S LEGAL PUBLICATION AND APPROVING CONTRACT WITH THE STILLWATER GAZETTE FOR 2012 WHEREAS, the City is required to designate a legal newspaper every year; and NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council as follows: 1. The Stillwater Gazette is hereby designated as the City's official publication for all legal notices. 2. That the contract for The Stillwater Gazette are hereby approved and authorizes the Mayor and City Clerk to sign the contracts on behalf of the City. Adopted by the Stillwater City Council this 3rd day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ii 'tillivater kk ae Serving The St. Croix Valley Since 1870 December 15, 2011 Nancy Manos City of Stillwater 216 4 Street North Stillwater MN 55082 Dear Nancy; I appreciate the City of Stillwater's request for a quote for publication of its legal notices in 2012. I do request consideration that the Stillwater Gazette be named the city's legal newspaper for the year 2012. The Gazette continues to offer the highest number of paid circulation newspapers distributed within the city, and our publication schedule gives city government many options for presenting its legal advertising to the public in a timely manner. Our Legal pages are also available online at www.stillwatergazette.com. The proposed legal rate for 2011 is - $4.20 per column inch for the first insertion, and $3.35 per column inch for subsequent insertions of the same ad. I look forward to the Gazette continuing to serve the city and its citizens in this capacity. Should you have any questions, or if you are in need of additional information, please let me know. Thank you. Sincerely, Mark Berriman Publisher 651 - 796 -1116 mberriman@acnpapers.com 1931 Curve Crest Boulevard • Stillwater, MN 55082 651.439.3130 • FAX: 651.439.4713 www.StillwaterGazette.com p4 press Publications 4779 Bloom Ave., White Bear Lake, MN • Phone: 651 - 407 -1200 • Fax: 651 - 429 -1242 December 14, 2011 Dianne Ward City Clerk City of Stillwater 216 North 4 Street Stillwater, MN 55082 Dear Ms. Manos: The St. Croix Valley Press wishes to be considered as your designated newspaper for 2012. We meet all the requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We offer submittal of legal notices by mail, fax at (651) 429 -1242, or e-mail to legals@,presspubs.com - clearly identify them as "Legal Notices." The rate remains the same at $7.10 per column inch, in 7 -point type at 9 -lines per inch. Our deadline for legal notices is Thursday by 5:00 p.m. for the following Thursday's publication. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincerely, 6 I/Jo isa Graber Legal Notice Coordinator Misc: Stillwater2012.doc Your Best Source For Community Information White Bear Press • Vadnais Heights Press • St. Croix Valley Press • Quad Community Press • Shoreview Press • Forest Lake Press • The Citizen news@presspubs.com ppcomp©presspubs.com pressadvertising @presspubs.com ppcirc@presspubs.com AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2012 THIS AGREEMENT, made and entered into this 3rd day of January, 2012, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor ", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City ". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, §331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2012, the Contractor will publish all legal notices in The Stillwater Evening Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2012 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First insertion: $4.20 per column inch Second, and each subsequent insertion: $3.35 per column inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Ken Harycki, Mayor St a ter Administration Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: December 31, 2011 Re: 2012 Forestry Contract Attached is the contract for Forestry Consultant services. Dr. Kathy Widen has been the City's consultant for many years and provides an excellent service at a relatively low cost. She consults with City staff on all tree issues, reviews all private development projects, provides articles for the City residents in the newsletter, and conducts seminars for the City. The majority of her time is spent with citizens on an individual basis (see work plan). Dr. Widen is paid $50.00 per hour. Her contract hours were reduced about 50% in 2010, and this amount was followed for 2011. RECOMMENDATION: I highly recommend renewal of the Forestry Contract for 2012. APPROVING FORESTRY CONSULTANT CONTRACT FOR 2012 BE IT RESOLVED by the City Council of Stillwater, MN that the Forestry Consultant Contract for 2011, as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign the Consultant agreement. Adopted by the Stillwater City Council this 3rd day of January, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk FORESTRY CONSULTANT CONTRACT FOR 2012 This contract is made this day of , 2012, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 Fourth Street North, Stillwater, Minnesota 55082, "City ", and Kathy Widin, Plant Health Associates, Inc., 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant ". RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION III. COMPENSATION 1. The City will pay to the Consultant as follows: a. $50.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City. b. For contracts which are Tess than 50 hours per annum, the hourly charge will be $65.00 per hour. c. Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City provided that prior written approval is given by the City. • SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. SECTION VII. DURATION This contract will be in effect from January 1, 2012 through December 31, 2012 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party. IN WITNESS WHEREOF, the parties have set their hands this 3rd day of January, 2012. CITY OF STILLWATER By: Ken Harycki, Mayor By: Diane F. Ward, City Clerk 2 Subscribed and sworn to before me this day of , 2011. Notary Public PLANT HEALTH ASSOCIATES, INC. By: Kathy Widin Subscribed and sworn to before me this day of , 2011. Notary Public 3 Stillwater Forestry Program Proposed Work Program for 2012 From: Katharine D. Widin, Ph.D. Forestry Consultant 12/27/11 SERVICE ESTIMATED WORK PROPOSED /ACCOMPLISHED HOURS Maintenance of Public Trees Staff /Council Meetings with staff, reports, updates, final report and work plan. Communication 15 Evaluation of Trees on Evaluations of trees on public property to determine nature of tree Public Property: problem(s) and whether or not specific trees should be removed or need Boulevard Trees other care — as requested, on a case by case basis Park Trees Trees on City Property Education /Outreach Write Articles Articles re: tree info. for City website and 1 article for the Stillwater 4 Gazette on tree- related issues Fact Sheets & Pest Info. (costs shared) `Fact Sheets' for residents on mgt. of insect, disease, and cult. problems (costs shared with cities of Oak Park Heights, Lake Elmo & Mahtomedi) Maintain Forestry Hotline 25 Return phone calls from residents. Make site visits regarding serious tree insect, disease or cultural issues, for example: emerald ash borer, gypsy moth, oak wilt, potential risk trees, invasive plants, maintenance to prevent problems. (2011: tel. calls = 97 (2010 = 88), site visits = 54 (2010 = 50)) Seminars /Workshops for 0 Presentation on tree issues for area residents will be offered in St. Croix Residents Valley area and info. put in city newsletter and on website. ( Sponsored by Cities of Oak Park Heights, Lake Elmo and Mahtomedi) Risk Tree Complaints 4 Investigate risk tree complaints from residents (private property) in conjunction with City of Stillwater Code Enforcement Officer Tree Protection Site design review for 2 Site review of building placement, tree location and protection on wooded lots & Tree Cutting wooded building lots Permits Site inspections, evaluation re: requests for tree removal /tree cutting permits on private properties Oak Wilt/ 0 Only re; complaint or risk basis and covered under city trees or tel. Dutch elm disease calls /site visits to residents Site review /tree protection 5 To provide guidelines, site review for City projects regarding tree and management projects; selection, planting, care and protection (incl. management of buckthorn memos, meetings, etc. and other invasive species) Emerald Ash Borer 15 Provide info. for City and residents re: emerald ash borer detection and management; update EAB management plan (some EAB info. /tel. and site visits covered under Education/Outreach to residents) Development Projects 5* Review of development plans, site visits, inspections, reports to * (paid by developer /project) Estimated Hours for 2012: City = 70 ( @$50.00 /hour) = $3,500.00 - hours are estimated and may be less than the estimated total per year; consultant will notify city admin. at 60 hrs. - if City asks for hours above contract hours, these will be charged at the contract rate of $50. /hr., if consultant is available illwater THE BIRTHPLACE OF MINNESOTA • Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: December 27, 2011 SUBJECT: Towing License — Stillwater Towing Stillwater Towing has submitted the required information and fee for their 2012 Towing License. RECOMMENDATION: With Chief Gannaway's approval, I recommend the issuance of the 2012 Towing License to Stillwater Towing. /nm CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us RESOLUTION 2012 -06 RENEWAL OF TOWING LICENSE FOR 2012 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2012; and WHEREAS, all forms and documentation have been received and fees paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the towing license for Stillwater Towing, Inc. is renewed for the Year 2012. Adopted by unanimous vote of the City Council this 3rd day of January, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk RESOLUTION 2012 -07 APPROVAL OF CONTRACT BETWEEN THE CITY OF STILLWATER AND SAND CREEK GROUP, LTD. BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the contract between the City of Stillwater and Sand Creek Group, Ltd. to provide an Employee Assistance Program for the term January 1, 2012 through December 31, 2012, as on file with the City Clerk. The Mayor and Clerk are hereby authorized to sign said agreement. Adopted by the City Council this 3rd day of January, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk SAND CRgK GROUP, LTD. RESOURCES WITHOUT BARRIERS 610 NORTH MAIN STREET, SUITE 200 STILLWATER, MINNESOTA 55082 Employee Assistance Agreement (PHONE) 651.430.3383 / 800.632.7643 IFAXI 651 .430.9753 between www.50ndCreekEAP.c0m The Sand Creek Group, Ltd and The City of Stillwater L Services Provided: The program contract includes the following services: 1. Full service coverage for The City of Stillwater employees and their household members. 2. Employee Assistance personnel policy development and consultation. 3. Supervisory training of management personnel in the use of the program. 4. Employee orientation seminars to familiarize your employees with the services available to them. 5. Promotional materials including brochures, posters and newsletter articles to keep your Employee Assistance Program visible to your employees, and their families. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of EAP counselor. Each session being comprised of one clinical hour. All of the employees of The City of Stillwater and their family members may contact The Sand Creek Group for assessment, brief counsel and when necessary, referral free -of- charge to them. No limit is placed on the number of assessments and referrals made annually. All contact is strictly confidential. 8. 24 hour telephone crisis intervention. 9. Worksite visits from an EAP representative to continually evaluate the status of the program and your satisfaction. 1 NATIONAL NETWORK OF OVER 10,000 HIGHLY CREDENTIALED PROFESSIONALS ADDRESSING INDIVIDUALIZED EMPLOYEE NEEDS & IMPROVING PRODUCTIVITY IL Coordination of Services: The City of Stillwater agrees to work with the EAP representative in informing its employees of this agreement and the services which are available to them. III. Use of Name: The City of Stillwater agrees to allow The Sand Creek Group, Ltd. to list the City as a customer on promotional materials. N. Eligibility: All employees of The City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. V Employee Participation: A working policy of the EAP is that Employee participation in the EAP will affect neither future employment or advancement nor protect employee from disciplinary action for continued substandard performance. VI. Reporting: The Sand Creek Group, Ltd will provide quarterly reports on program utilization. No information on individual employees will be released outside of The Sand Creek Group without the written consent of the employee. VIZ Retainer Cost: The annual retainer charged by The Sand Creek Group, Ltd for the employee services is as follows: Number of employees 88 Cost per employee $24.53 Annual EAP Contract Cost $2,158.64 Term of Contract January 1, 2012 to December 31, 2012 Optional Services: Organization Development Services $200.00 per hour Trauma Team Services $200.00/1 st two hours $100.00 per hour over two hours Bag Lunch Seminars: $200.00 per hour of presentation/facilitation SAND CRggK GROUP, LTD. S.D.G. VIII. Fee for Onioini Counseling: Payment for any ongoing counseling services beyond the initial diagnostic screening will be the responsibility of the employee /family member. IX Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either The City of Stillwater or The Sand Creek Group, Ltd may cancel this agreement at any time upon 90 day notice, in writing, to the other party. The Sand Creek Group, Ltd. The City of Stillwater 10 4 1 k l./rn ! ,. . s i , . i'a ate Date President & Chief Executive Officer The Sand Creek Group, Ltd. GMS.jes SAND CREAK GROUP, LTD. S.D.G. LStf!1 THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: December 27, 2011 RE: Browns Creek Trail — Use of Parking Lot 9 BACKGROUND The Minnesota Department of Natural Resources (DNR) plans to close on the purchase of trail land and easements from the Minnesota Zephyr in January. The purchase will be a major step toward the State's plan to construct the Browns Creek Trail. The trailhead in Downtown Stillwater will be located at the terminus of the trail next to the former Minnesota Zephyr depot. The City of Stillwater owns and maintains a public parking lot (Lot 9) at that location, which will likely serve as the trailhead parking lot. The Downtown Parking Commission considered conversion of Lot 9 to a trailhead parking facility at their meeting in December. DISCUSSION 1. Current users of the lot. The lot is owned by the City and is currently a 24 hour lot. It tends to be used by employees in the Terra Springs offices, as well as overflow for the entire downtown parking system. Overflow can be accommodated in the parking ramp and elsewhere. However, office employee parking cannot easily be moved elsewhere. Perhaps spaces in the lot closest to Main Street should be posted for permit parking only. The office employees could then purchase the appropriate monthly parking permit and exhibit it on the dashboard. 2. Should trail users be required to pay for parking? The Parking Commissioners support free parking for trail users in Lot 9, as long as the funds for maintaining the portion of the lot posted for their use comes from general revenue rather than from the parking enterprise fund. If it is to be free to trail users, then there is no means to raise parking revenue to resurface, restripe, etc. Attachment: Map 1 �a; l i ! a�� ciS i i L. - — V h - CO 1— �• a , aa , . ,,,. V/ U (o t u 5 ' p `Y / , ,, , T f'k II O Q '`i; -9 � 1 N > Iq� L f ` +� O N in 1 LL � ,,�a� ' 4..„..„ , t it , : . p cA >., c3 H. o0073 ::,;:c:: It„ v. ob. ,.. , , L , , ilik::,,,„ \ :,,,,,,,,,,,,,i, ,....,„ ...,, . ...-„, • f i: , , ,,,t r ' .;,,,.., 70811.. . ' ‘ 11.1114 r * a `fit a �1 ,A1) . ', 4* . , I .. r q +. l , .. ?B� k - ` .;mss 3 z .�Y �.. r MEMORANDUM TO: Mayor and City Council FROM: Doug Brady DATE: December 27, 2011 RE: St. Croix Valley Recreation Center — Ice Resurfacer Bids DISCUSSION: Bids for the Ice Resurfacer for the St. Croix Recreation Center were received December 20, 2011 at 10:00 a.m. We only received one bid from Frank Zamboni & Company in the amount of $90,165.48. Funding for this piece of equipment is through Capital Outlay in the amount of $90,000 and $6,364.36 will be paid from a rebate that will be received from Xcel Energy from the insulation of the dome. RECOMMENDATION I recommend that the City accept the bid submitted for the Ice Resurfacer and award the contract to Frank Zamboni & Company for the total base bid of $90,165.48, plus $6,198.88 sales tax for a total amount of $96,198.88. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting the entitled ACCEPTING BIDS AND AWARDING THE CONTRACT FOR ICE RESURFACER FOR THE ST. CROIX VALLEY RECREATION. ) a411A/trnt).4, d \omvd'ChlAik) ACCEPTING BID AND AWARDING CONTRACT FOR ICE RESURFACER FOR THE ST. CROIX VALLEY RECREATION CENTER, WHEREAS, pursuant to an advertisement for bids for an Ice Resurfacer for the St. Croix Valley Recreation Center, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; Company Base Bid Frank Zamboni & Company $90,165.48 and WHEREAS, it appears that Frank Zamboni & Company of Paramount, CA is the lowest responsible bidder NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Frank Zamboni & Company. of Paramount, CA in the name of the City of Stillwater for the Ice Resurfacer and according to the specifications and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 3rd day of January, 2011 Ken Harycki, Mayor ATTEST Diane F. Ward, City Clerk y Memorandum. To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/31/11 Subject: Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt Resolution No. 2012- , DESIGNATING COUNCIL VICE -MAYOR FOR 2012. • 2012 FEES FOR SERVICES /PUBLICATIONS ADMINISTRATIVE CITATIONS FINE SCHEDULE ,r4 NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee schedule and administrative citations fine schedule for 2012, effective January 1, 2012. PLANNING PERMIT REVIEWS AND APPEALS: Comprehensive Plan Amendment Fee Escrow $1,000 $500- 0 -5 acres $2,500 $5,000 6 -40 acres $5,000 $10,000 41 -80 acres $7,500 $20,000over 80 acres Zoning Amendment (text or map) Fee Escrow $500 $500 0 -5 acres $2,500 $2,500 6 -40 acres $5,000 $5,000 41 -80 acres $7,500 $10,000 over 80 acres Planned Unit Development (PUD) Concept Fee Escrow $3,000 $5,000 05 acres $5,000 $5,000 6 -40 acres $7,500 $10,00041 -80 acres $10,000 $10,000over 80 acres Final Fee Escrow $1,000 -0- 0 -5 acres $2,000 -0- 6 -40 acres $3,000 -0- 41 -80 acres $5,000 -0- over 80 acres Subdivision Preliminary Plat Fee Escrow $500 + $100 per lot $2,500 0 -5 acres $1,000 + $100 per lot $5,000 6 -40 acres $2,000 + $100 per lot $7,500 41 -80 acres $5,000 + $100 per lot $10,000 over 80 acres Final Plat Fee $500 0 -5 acres $1,000 6 -40 acres $2,000 41 -80 acres $5,000 over 80 acres 1 12/28/2011 Resubdivision $100 Lot Line Adjustment Application $25 Conditional/Special Use Permit Residential $200 S150( \V'ashin <iton County recording fees raised) Commercial $500 *Escrow amount dependent on Project location, Site conditions and type of development Tax Increment Financing App. Fee $5,000 Home Occupations Type I $25.00 Type II & Type III 1 50.00 (Hard Cost to City $102.00)$200 (Washington County re o rdin <u fees raised) Commercial/Industrial $500 Use Determination $500 Infill Design Permit $150 Variance Residential $150 —5200 (Washin<tton County recording, fees raised) Commercial /Industrial $500* *Escrow amount dependent on Project location, Site conditions and type of development Certification of Compliance $1 Design Review Permit $25 Sign Permit $50 Fence Permit $25 Bed & Breakfast Inspection $1 Zoning Letter $1 Annexation Permit $1000.00 up to 10 acres $2000.00 10 acres + Administrative Charges - Mowing, Cleanup & Snow Removal Services (in addition to all costs billed to the City for service) One time service call or the first reoccurring service call $100.00 Second and each additional reoccurring services call $50.00 Application for Joint Board Approval Escrow amount dependent on project location, site condition and type of development Fee Escrow Site Alteration Permit $25 n/a Demolition Permit $1 n/a Sleet Vacation $250 — $350(Washini_tton County recordim; fees raised) n/a Grading Permit - Residential $150 Engineering Fee $1,500 escrow Grading Permit – Commercial $500 Engineering Fee $5,000 escrow An escrow shall be established as indicated above to cover engineering and legal fees incurred by the City as part of the plan review. 1) The fee shall be doubled for after-the-fact permit applications 2)The Uniform Building Code establishes a fee schedule for grading permits Appeals $50 Permit Modifications Same fee as original permit Right of Way Permit Dependent on amount of work done Obstruction Permit $90 for two week period Contractor License $100 Contractor License Verification $5 Lead Certification/Verification $5 Selsonal Outdoor Sales Tent - $25.00 Food Vendor - $25.00 SANITARY SEWER RATES First Minimum Charge $39.00 Overage Charge $3.70 2 12/28/2011 SEWER & WATER HOOKUP CHARGES - INFILL LOTS Sanitary Sewer $3,549 Water $3,549 STORM WATER RATES $10.00 SIGN & LIGHTING Residents - $8.00 per quarter - Commercial based on acreage PUBLICATIONS /MINUTES /AGENDAS: City Code Book $100 unbound /$125 bound Zoning Book $25.00 Downtown Plan $10.00 Design Manual $5.00 Comprehensive Plan $75.00 (printed & bound) Comprehensive Plan CD $15.00 Mailed minutes - per year $60.00 + Postage Mailed agendas - per year $20.00 + Postage Budget Book $25.00 Financial Report $50.00 PREPARED MAPS Black/White/Blue Line City Map (8.5 X 11) $2.00 City Map (11 x 17) $2.00 City Map (30 X 36) or copies of this size $12.00 Zoning (8.5 x 11) $2.00 Zoning (11 x 17) $4.00 Land Use Map (11 x 17) $4.00 Asbuilt Drawings (11 x 17) $10.00 minimum or $3.00 per page Asbuilt Drawings (24 x 36) $10.00 minimum or $6.00 per page Color City Map (30 x 36) $24.00 Zoning Map (36 X 48) $30.00 Zoning Map (8.5 x 11) $5.00 Zoning Map (11 X 17) $7.00 Land Use Map (11 x 17) $7.00 Topographic Maps $5.00 per acre plus staff time Parcel Map $10.00 minimum or $2.00 per page Electronic Data Via Mail* $25.00 each project plus staff time and postage Electronic Data Via e-mail* $15.00 each project plus staff time and postage *Electronic data fee must be paid and license agreement signed before sending information. OTHER SERVICES: Assessment Searches $20.00 Assessment Roll Copy (each) $20.00 Copies (B/W) per sheet 25¢ (8.5 X 11) 50¢ (8.5 X 14) 75¢ (11 X 17) Color Prints /Copies $2.00 per side (8.5 X 11) (1 -5 pages) $1.75 per side (8.5 X 11) (6 -50 pages) $2.50 per side (8.5 X 14) (1 -5 pages) $2.25 per side (8.5 X 14) (6 -50 pages) $3.00 per side (11 X 17) (1 -5 pages) $2.75 per side (11 X 17) (6 -50 pages) Audio Copies $15.00 DVD Copies $10.00 (Meetings the DVD available through Valley Cable) 3 12/28/2011 CD Copies $15.00 LIQUOR & TOBACCO LICENSES: (requires public hearing to change fees of licenses) Per year On -Sale $2887.50 On -Sale Club $446.25 On -Sale Sunday $200 Off -Sale $200 On -Sale Wine $315 On -Sale Wine w /Strong Beer $477.75 On -Sale 3.2 Malt Liquor $162.75 Off -Sale 3.2% Malt Liquor $57.25 Tobacco $250 Initial Tobacco Investigation Fee $250 Initial Liquor Investigation Fee $300 Permit to consume $35 (local non - profits no charge) Annual Investigation (Liquor & Tobacco) $150 Temporary Liquor License Fee (12 per year — on -sale) $25 per day Temporary Liquor License Fee (3.2 unlimited) $25 per day PAWN BROKER FEE $5,000 plus monthly fee of $200 for computer access charges ST. CROIX VALLEY RECREATION CENTER RATES (Park Board approval 5/10 retroactive to September 10, 2010) Hourly Rates: Prime Time Non Prime Time Summer Ice Rec Center Ice $175 /hour $150/hour $150/hour Lily Lake Ice $170 /hour $150/hour $150/hour Full Field Hours $250 /hour $190/hour $190 /hour Half Field House $150 /hour $135 /hour $135 /hour Other Rates: Open Skating $3.00 /child $4.00 /adult $7.00 /family Open Field $3.00 /child $4.00 /adult $7.00 /family STILLWATER PARK FEES All private individuals, religious institutions, and for - profit groups shall pay normal fees. The City does not charge not - for - profit groups and educational institutions to use City Parks, unless otherwise noted. The City does require a refundable damage deposit from ALL groups and persons renting parks facilities. Picnic Shelters and Gazebos $100 refundable damage deposit plus one of the following fees: $50 /day for Stillwater city resident or $100 /day for non - Stillwater city resident. Ballfields (for tournaments): $300 fee & refundable damage deposit $150 Preparation of Ballfields (Not a new charge, just adding to fee schedule): Lower Lily Lake field S20 /game Ul:per Lily Lake field $15// ame Pu )lic Works Field $15 / <zame 4 12/28/2011 Park Open Space A $100 refundable damage deposit (i.e. weddings) Non- Resident Fee of $50.00 Pioneer Park Bandshell $100.00 refundable damage deposit and $125.00 fee for residents and nonresidents (anytime). All groups, including not - for - profit groups and educational institutions must pay to use the Bandshell. Teddy Bear Park Building Rate Schedule A $100 refundable damage deposit per floor is required plus the following. Mon -Thurs Resident Non - Resident Non - profit Group For - Profit Group First 3 hrs (1s floor) $50 $80 $50 . $80 Add'l hour (1s floor) $15 $25 $15 $25 First 3 hrs (2 " floor) $40 $60 $40 / $10* $60 Add'1 hour (2" floor) $10 $15 $10 /$5* $15 * Rate based on a minimum of 10 meetings per year with no food at the meeting. Fri -Sun Resident Non - Resident Non - profit Group For - Profit Group First 3 hrs (1s floor) $90 $160 $90 $160 Add'l hour (1s floor) $25 $45 $25 $45 First 3 hrs (2 " floor) $70 $125 $70 $125 Add'l hour (2 " floor) $20 $35 $20 $35 EVENTS & SPECIAL EVENTS Event Application Fee - $0.00 Special Event Application Fee - $50.00 Special Event with Contract Application Fee - $50.00 Special Event held in Stillwater Parks $500 Damage Deposit $250 Materials Picnic Tables $10.00 /table /each day of event Orange Fencing $2.50 /1ineal foot Trash Containers $8.00 /container /each day of event Refuse Collection Cost of staff time Portable toilets $60 /event/unit Portable toilet — Handicapped $150 /event /unit Electrical use (Parks, except Lowell Park) $10.00/ each day of event Electrical use (Lowell Park) $20.00 per elec. box/ each day of event Barricade 4' to 12' $2.00/barricade /each day of event Barricade 4' to 12' with flasher $5.00/barricade /each day of event Drums $1.00 /drum/each day of event Reflective Cones $1.00 /cone /each day of event Traffic Sign on stand $2.00 / sign/each day of event PD No Parking Signs $1.00 /sign/each day of event POLICE FEES: Administrative Citation Fees (see attached) Dog Licenses - per year $10.00 Dog Impound $50 Audio Copy $15 Video Copy $40 State Accident Reports No fee Police Reports No fee Peddler Background Check $25 per applicant and each representative 5 12/28/2011 In -house statistical computer run $25 Bicycle License $1 FIRE INSPECTION 1. Automatic fire extinguishing systems 1.2% of value, $100.00 minimum 2. Fire alarm systems 1.2% of value, $100.00 minimum 3. Annual license for retail sales of consumer fireworks $100.00 4. Residential daycare and foster care inspection $50.00 5. Open burning permit $15.00 6. Tank removal permit $75.00 7. Residential yearly nuisance /false alarm fees — fees based on a per call basis 1 -2 No charge 3 -4 $75.00 5 -6 $150.00 7 -8 $300.00 9 + $400.00 Commercial yearly nuisance /false alarm fees — fees based on a per call basis 1 -2 No charge 3 -4 $90.00 5 -6 $180.00 7 -8 $360.00 9 + $425.00 False alarm fees based on calendar year PARKING RAMP FEES 1. Contract Parking. a. Business Hours Permit. This permit is for the use of one parking space on weekdays from 6:00 AM to 6:00 PM. Parking before or after the permitted hours is subject to the flat fee for transient parking, or the event parking fee if that applies. Note that all rates are given in monthly equivalents, however permits must be purchased in quarterly increments. The minimum purchase is one quarter. The prices listed are for each permit. i. Uncovered space (fourth level) $10 /month [$30 /quarter] ii. Covered space $15 /month [$45 /quarter] iii. Covered space, bulk rate (5 permit minimum) $12 /month [$36 /quarter] iv. Covered reserved space $20 /month [$60 /quarter] 2. Event Parking. Parking during events does not include overnight parking. Any vehicle parked at the event rate after 2:30 AM will be subject to towing. a. Summer weekends. For the purposes of the municipal parking ramp, "summer weekends" are defined as occurring between May 1' and October 31S A summer weekend begins at 5:00 PM on Friday evening and runs through Sunday evening at 8:00 PM. i. The parking fee for summer weekends will be a flat $5. b. Special Events. Currently Lumberjack Days, 4 of July Fireworks and the Stillwater Criterium annual bike race are considered Special Events. The list of Special Events can be changed by the City Council. i. The parking fee for Special Events will be a flat $10. 3. Transient Parking. Transient parking is sometimes referred to as hourly parking. It is any parking that is not for special events or by contract. Any transient use vehicle that is parked past 2:30 AM will be subject to towing. a. The parking fee for transient parking will be a flat rate of $3 6 12/28/2011 Lot 1 $15 /day /spaco4 All city parking lots: 3 hours 1- ee or Ic's _ -- _ _ 2 All city parking lots : > 3 r�� n n ((�� hours " $9 /day /spacc2 On. street parking (except on Main St.) (except on Main St.) 0 2 hours — S5; 2 but <4 hours — $-10: mofe t-Itan 4 hours — 815. i ' - Recommended 2012 Downtown Parking Rental Rates - Peak Season (May through September) Weekday' Weekend' l.at 1 $15/day /space' S15 /day /space' LA 2 89 /day /space' $9 /day /space' Cther paved city lots $1.50 /day/space; $3 /day /space Unpaved city lots $1 /day /space' $1.50 /day /space' Cn- street parkint(except on S9 /day/space $9 /day /space Main Streets Recommended 2012 Downtown Parkin:I Rental Rates - Off Season (October through April) Weekday` Weekend' All lots:_ 3 hours or less Free, but must be approved by Free, but must be approved by Parking Parkinu Commission Commission All lots : > 3 hours $1.50 /day /space $1.50 /day /space Cn- street parkin <t (except on $3 /day /space $3 /day /space Main Street " ' P ..ak season weekday = Monday through Wednesday: Peak season weekend = Thursday throu <eh Sunday - P urtial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $5; >4 but <8 hours = 810; mere than 8 hours = 815. P_irtial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = 53; >4 but <8 hours = $6; nic re than 8 hours = S9. 1 tis rate applies NV hether the space is usedior reserved) fora_partial or full day_ On- street parkin. spaces cannot be reserved on Main Street. "Off season weekday = Monday throueh Thursdayloff season weekend = Friday through Sunday PARKING FINES: $10 any violation not preceded by another parking violation the prior 90 days $20 any violation preceded by one parking violation within prior 90 days $30 any violation preceded by two parking violations within prior 90 days $25 added to fine if not paid within 10 business days of issuance PERMIT PARKING FEES (PARKING LOTS): $10 permit parking per month per vehicle ($5 per month if after 15"' of month) 7 12/28/2011 ADMINISTRATIVE CITATIONS FINE SCHEDULE Speeding (1 -9 MPH over limit) $60.00 MINN. STAT. §169.14 Stop Line Violation $60.00 MINN. STAT. § 169.20, Subd. 3 Snowmobiles $70.00 City Code Sec. 51 -6 Roller Skates; Skateboards $50.00 City Code Sec. 51 -8 Jake Braking -Loud Muffler $75.00 City Code Sec. 51 -8 Recreational Vehicles violation $50.00 City Code Sec. 51 -7 Method of Parking $50.00 City Code Sec. 51 -2 Winter Parking; Snow Emergencies $50.00 City Code Sec. 51 -5 Open Burning or Leaves $100.00 City Code Sec. 23 -1, Subd. 10 Noise, Noisy Parties or Gatherings Electronic Sound $100.00 City Code Sec. 38 -2 System/Audio Equipment $100.00 City Code Sec. 38 -3 Public Nuisance Defined $75.00 City Code Sec. 38 -1, Subd. 2 Public Nuisances Affecting Health $75.00 City Code Sec. 38 -1, Subd. 2(1) Public Nuisances Affecting Peace and Safety $75.00 City Code Sec. 38 -1, Subd. 2(2) Animal Violations $50.00 City Code Sec. 27 -1 -5 Public Parks: Hours of operation, permitted $50.00 City Code Sec. 48 -5 activities Public Parks: Prohibited Acts $50.00 City Code Sec. 48 -2 Conducted on Licensed Premises/Disorderly $50.00 City Code Sec. 43 -1 Conduct, Disorderly House, Alcohol, etc. Minn. Stat. §609.72 Curfew $50.00 City Code Sec. 52 -11 Disturbing the Peace $150.00 City Code Sec. 52 -1 Sign Violations $100.00 City Code Sec. 31 -214 Possession of Alcohol in Public $75.00 City Code Sec. 52 -15 ALCOHOL VIOLATIONS, Chapter 43, Sec. 43 -134 *Look Back Period for multiple offenses is no more than 5 years Type of Violation l Offense rd Offence 3 Offense 4 Offense 1. Commission of a felony related to Revocation N/A N/A N/A the licensed activity 2. Sale of Alcoholic Beverages Revocation N/A N/A N/A while license is under suspension 3. Sale /purchase of alcoholic $500.00* $750.00 & $1,000.00 & Revocation beverages to/by underage person 3 day Suspension 9 day Suspension* 4. Sales of alcoholic beverage to $500.00* $750 & $1,000 & Revocation obviously intoxicated person 3 day Suspension:_ 9 day Suspension'' 5. After hours sales of alcoholic 3 day 6 day Suspension* 9 day Revocation beverages Suspension_ Suspension* 6. After hours display or 3 day 6 day Suspension_ 9 day Revocation consumption of alcoholic beverages Suspension_' Suspension* 7. Refusal to allow City Inspectors 5 day 15 day Suspension" Revocation N/A or ?olice admission to inspect Suspension premises 8. Illegal gambling on premises 3 day 6 day Suspension* 9 day Revocation Suspension* Suspension* 9. Failure to take reasonable steps to 3 day 6 day Suspension* 9 day Revocation sto 3 person from leaving premises Suspension Suspension_' 8 12/28/2011 with alcoholic beverages TOBACCO VIOLATIONS, Chapter 41, Sec. 41 -2 *Look Back Period for multiple offenses is no more than 5 years Type of Violation 1 Offense 2 " Offence 3 Offense 1. 1 Sale /purchase to/by underage person $75.00* $200.00_ $250.00 & Revocation 2. 1 Unlawful Vending Machine $75.00* $200.00 $250.00 & Revocation 3. 1 Unlawful Self Service Sale $75.00_ $200.00* $250.00 & Revocation 4. 1 Refusal to allow City Inspectors & Police $75.00* $200.00'2 $250.00 & Revocation addition to inspect premises 5. 1 All other tobacco violations $75.00* $200.00* $250.00 & Revocation 1 Adopted by Council this -1-84-11-3rd of January, 2012. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk 9 12/28/2011 Ater �1w T H E B I R T H P L A C E O F MINNESOTA • TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: December 27, 2011 RE: Downtown Parking Rates for 2012 BACKGROUND 2011 was the first year that the City charged event organizers for the use of downtown public parking areas according to an adopted fee schedule. During the year the City learned that some of the rates seemed fair and were consistently applied. Others did not and were not. Therefore, at their November and December meetings the Parking Commission discussed whether changes should be made to the fee schedule for 2012. The downtown event organizers were in attendance in November and added greatly to the discussion. COMMENTS The 2011 fee schedule is reproduced here. Peak Season Rates Lot 1 $15 /day /space' All other city parking lots $9 /day /space On- street parking (except on Main Street) $9 /day /space Off Season Rates All city parking lots: 3 hours or less Free All city parking lots : > 3 hours $3 /day /space On- street parking (except on Main Street) $3 /day /space The actual rates and fees charged by the City for the events that used public parking downtown vary from those that were adopted. Two main patterns emerged in 2011. The first is that if the lot is not a pay lot, then generally turnover rates were not calculated. So, rather than charge $9 per day in a non -pay lot for a space, only $3 for the day was charged. However, for the pay lots, the turnovers were generally required to be included in the rate. So in Lot 2, use of a space all day was generally charged $9. The result was that events tended to shift northward and use the non -pay lots. The second pattern that emerged is that the use of the unpaved lots north of Myrtle Street were generally not required to pay a fee. ' Partial day use (or reservation) will incur only a partial day fee as follows: 0 -2 hours = $5; >2 but <4 hours = $10; more than 4 hours = $15. 2 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -2 hours = $3; >2 but <4 hours = $6; more than 4 hours = $9. 2012 Parking Rates December 27, 2011 Page 2 of 2 The main points discussed by the Parking Commission were: 1. All events should go to the Parking Commission for review before they go to the City Council. This year some of the major events made application so late that they went directly to the City Council without any input from the Commission. 2. There should be consistency in applying parking rates. This doesn't mean that the Council should be unbending or insensitive. Rather, it means that when two situations are the same or very similar, it is unfair to charge them different rates. 3. The peak season rates in the pay lots should remain the same in 2012 as they were in 2011. A pro -rated turnover factor should be calculated into rates for the use of pay lots. 4. Peak season rates in the non -pay lots should vary according to general demand for the lots. It should also depend upon whether the lot is paved or not. So, the peak season weekend and holiday rate should be higher than mid -week days. Unpaved lots should cost less than paved lots. a. The peak season weekend and holiday rate for paved non -pay lots should be $3 per space. b. Peak season mid -week rate for paved non -pay lots should be $1.50 per space. c. The peak season weekend and holiday rate for unpaved non -pay lots should be $1.50 per space. d. Peak season mid -week rate for unpaved non -pay lots should be $1.00 per space. e. No turnover should be factored into rates for the non -pay lots. 5. Off -season rates in all lots (since none are pay lots in the off season) could be $1.50 per space if the space is used more than 3 hours. If it is used less than 3 hours it could be free. RECOMMENDATION The 2012 rates recommended by the Downtown Parking Commission look like this: Downtown Parking Rates - Peak Season (May through September) Weekday Weekend /Holiday Lot 1 $15 /day /space $15 /day /space Lot 2 $9 /day /space $9 /day /space Other paved city lots $1.50 /day /space $3 /day /space Unpaved city Tots $1 /day /space $1.50 /day /space On- street parking (except on Main Street') $9 /day /space $9 /day /space Downtown Parking Rates - Off Season (October through April) Weekday Weekend /Holiday All lots: 3 hours or less Free, but must be approved Free, but must be approved by Parking Commission by Parking Commission All Tots : > 3 hours $1.50 /day /space $1.50 /day /space On- street parking (except on Main Street') $3 /day /space $3 /day /space 3 Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday " Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $5; >4 but <8 hours = $10; more than 8 hours = $15. 5 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $3; >4 but <8 hours = $6; more than 8 hours = $9. 6 This rate applies whether the space is used (or reserved) for a partial or full day. 7 On- street parking spaces cannot be reserved on Main Street. $ Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: December 31, 2011 Subject: 2012 Council Representative Appointments Each year the Council reviews and appoints a Council representative(s) to various boards, commissions, and committees. Listed below are the following boards /commissions /committee and the 2011 representative respectively. JOINT CABLE COMMISSION LUMBERJACK DAYS ADVISORY COMMITTEE - 2 Council Representatives Councilmember Roush Councilmember Cook & Menikheim PLANNING COMMISSION LUMBERJACK DAYS MUSIC Councilmember Menikheim COMMITTEE PARKS BOARD Councilmember Roush Councilmember Polehna MIDDLE ST. CROIX WATERSHED MANAGEMENT HERITAGE PRESERVATION COMMISSION Councilmember Polehna Councilmember Cook Alternate: DOWNTOWN PARKING COMMISSION CONVENTION & VISITORS BUREAU Councilmember Menikheim Mayor Harycki HUMAN RIGHTS COMMISSION FIRE RELIEF ASSOCIATION BOARD - 2 Council Representatives Councilmember Polehna Councilmembers Menikheim and Roush JOINT BOARD — 1 Council Representative, plus Mayor WATER BOARD - 1 Council Representative (Appointed November 1, 2011) Councilmember Roush Councilmember Menikheim Councilmember Cook, Alternate ACTION REQUIRED: Council should pass a motion assigning Council representatives to the Boards, Commissions, and Committees listed above. Ilvva ter N%). Administration MEMORANDUM TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Possible 2012 Meeting Date Changes Meeting Date Recommended Dates to Change To February 7, 2012 Tuesday, January 31 or (Caucus — can't meet after 6:00 p.m.) Tuesday, February 14 August 7, 2012 (Night to Unite) Tuesday, July 31 November 6, 2012 (Election Day) Tuesday, October 30 or (Chambers — polling place) Tuesday, November 12 watt r i t F F , A aE t N '7 i EI A City Council DATE: December 27, 2011 ITEM: Annual Review of St Croix Boat and Packet Co. and Gondola on the St Croix wharfage permits CC DATE: January 3, 2012 REVIEWERS: Community Development Director PREPARED BY: Michel Pogge, City Planner#9f BACKGROUND As a condition of approval of the special use permit issued for the St Croix Boat and Packet Co., an annual dock permit is required from the City. A part of the review includes a wharfage permit for the Gondola on the St. Croix that uses the public dock for boarding. The St Croix Boat.and Packet Co. has six excursion boats from the docks and provides transient boat dockage for visitors by water. As noted in the permit, no more than four excursion boats and one service boat can be on the site for more than a 24 hour period. The other two excursion boats will normally be docked at Sunnyside Marina and dock/moor at this dock for repairs, passenger loading, and during winter storage. Public Transient Boat Dockage A question came up about adding additional signage advertising the public boat dockage. Staff has discussed this with Mr. Anderson. The area around the docks offers very few placed to install a sign. Additionally, signage cannot be placed on the dock "spud" poles since they move up and down depending on the water level of the river. This really leaves adding signage along the shoreline, which would require a rather large sign and may not be the image the City is looking for portray along the river. Mr. Anderson did provide records to the City that show that the transient boat slips are being well used with just over 1,000 transient boats using the docks in 2011 alone. Additionally Mr. Anderson advertises the transient boat dockage in various boater guides. Staff believes that with the current usage and advertising that Mr. Anderson does that additional signage is not be necessary. Annual Review of St Croix Boat and Packet Co. and Gondola on the St Croix wharfage permits Page 2 Total trips in 2011 were up 1,860 passengers. This is the second year straight that the passenger count is up; however, it is still down from the high in 2004 by more than 14,000 more passengers. The 2011 trips and passenger counts were as follows: St. Croix Boat and Packet Co. Charters Excursions Boats Trips Passengers Trips Passengers Jubilee II 41 3,112 14 786 Majestic Star 79 14,152 2 392 Anastasia 69 2,664 4 87 Andiamo Showboat 155 9,609 132 7,023 Empress Andiamo 54 5,836 107 10,582 Avalon 35 11,197 110 25,101 Total 433 46,570 369 43,971 The gondola booked 1000+/- passengers in 2011. The 2012 dock permit rate is proposed to remain the same as in 2010 at a rate $1,700.00 per charter boat normally kept at the site. Additionally a permit fee of $1,700 shall be paid for the one service boat and a $1,700 fee shall be paid for the right to bring other charter boats to the site for less than 24 hours at a time. The total fee for 2012 is proposed to be $10,200,which is the same fee as was charged in 2011. STAFF RECOMMENDATION The City Council approve the 2012 dock permit. Attachments: Proposed 2012 Dock Permit DOCK PERMIT Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council ("City") hereby grants to the St. Croix Boat and Packet Company ("Company") a Dock Permit upon the following terms and conditions: 1. LOCATION. The Dock may be maintained in the St. Croix River south of East Nelson Street. 2. OTHER RULES. The company must abide by the rules and regulations and permit conditions of the Corps of Engineers of the United States Atiny and the Minnesota Department of Natural Resources. Any charter or excursion vessels carrying passengers for hire and using docks must abide by applicable U.S. Coast Guard regulations. 3. NO GAS PUMPS. No gas pump may be located on the dock. 4. NO DISCRIMINATION. The Company may not discriminate against any person on the basis of race, creed, national origin, sex or social status. 5. WATER FRONT REGULATIONS. The Company must abide by all rules and regulations and restrictions set forth in Chapter 48.6 of the Stillwater City Code relative to the waterfront. 6. SPECIAL USE PERMIT. The Company must abide by the conditions as set forth in the Special Use Permit (SUP/88-00) issued to Company by the Stillwater City Council, dated July 18, 2000. 7. SCHEDULE OF FEES AND REPORT OF ACTIVITY. Upon request of the City, the Company must submit a schedule of fees charged for the general and transient boat docking and a report of summarizing the boating activity for the year. The activity report must state the number of boating trips made each week and the number of passengers carried during the week. 8. INSURANCE. The Company must provide to the City proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims arising out of a single occurrence, covering claims arising out of the activates authorized by this permit, and to name the City as an additional insured on this policy "as their interest may appear". 9. PUMP OUT PRIVILEGES. The Company must provide pump-out privileges for marine heads for any boater requesting this privilege at the same rate and fee charged to boats that are moored at the dock for a fee. 10. INSPECTIONS. The City reserves the right to request inspections of heads, electrical systems or other unsafe conditions on or about the dock or any vessel moored thereto. 11. USAGE. The moorage at the dock facilities is limited to four (4) charter/excursion boats and one (1) service boat not exceeding 26 feet in length. Up to two (2) additional charter/excursion boat or vessel may dock/moor at the dock facilities as permitted by the U.S. Army Corp of Engineers and the Minnesota Department of Natural Resources for repairs and/or passenger loading. The Company must accommodate a reasonable number of public "walk on" passengers and Company must also accompany a reasonable number of transient boats. In no event must the number of boats or vessels exceed the moorage limitation contained in the peunits issued by the U.S. Army Corp of Engineers and the Minnesota Department of Natural Resources. 12. PERMIT FEE. The annual permit fee is $1,700.00 for each of the four charter/excursion boats that are normally docked at this site. Additionally the company shall pay an annual permit fee of $1,700.00 for the right to dock, repair at and/or load passengers for additional boats that noiinally is kept at different docks. The boats normally kept at a different dock shall not remain at this dock for a period to exceed 24 hours at a time. Finally, an annual permit fee of $1,700.00 shall be paid for the transient and Company boat docks. The total permit fee for 2012 shall be $10,200.00. 13. TRANSIENT BOATS. Transient boats are defined as vessels that use the dock as a stopover privilege on a trip that does not originate from the dock. Transient boats must be limited to dock up to not more than 24 hours per stay. "Bareboat" charter vessels are considered transient boats if the origination of the trip, including loading of passengers, takes place elsewhere. - 2 - 14. PARKING. The City reserves the right to request the Company's assistance in assuring that patrons and guests of the Company will park in a designated municipal parking lot. 15. FIRES. No person may build a fire in any area of the docking premises or in any vessel moored at the dock. 16. OBSTRUCTIONS. The City does not by granting this permit accept any responsibility for dredging the dock area or making the dock area free from obstructions or other hazards to navigation. 17. STORAGE. The City is not responsible for storage of the docks during the off-season and the Company must abide by any decision of the City with regard to storage. 18. RESERVATION OF RIGHTS. The City reserves the right to add or amend these rules when needed to protect the health, safety and welfare of the City. 19. RIGHT OF ENTRY. The Company agrees to grant the City a right of entry upon any portion of the City property upon which the Company has constructed tenant owned improvements for the purposes of constructing Phase III of the Stillwater Levy Wall project during the year 2012, subject to reimbursement to Company of any expenses associated with moving tenant owned improvements that are lawfully due to Company and under the Federal Relocation Standards Act. 20. DURATION. The duration of this permit is from January 1, 2012 through December 31, 2012. 21. TERMINATION. This permit may be terminated by the City at anytime it is deemed necessary for the P Y Y Y Y Y protection of the public safety, health or welfare or for a violation of any conditions of this permit. Dated this of , 2012. CITY OF STILLWATER By: Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk - 3 - ' F w- Ann Wolff 701 Haniet Dr. 2011 USA Stillwater, MN 55082-6156 . —,.. . - 5'::: - .:4:' ,.. ;:f : ti7 F ''.ifS-f '; .. , ;:::: '., .;:e-..-.., ---...A7-,. ;,' -7.7;*...- • - , .k . ........ . .., . -..„ . tortwe.r . . .. . . . ; . - . • . At , ,,, ,1A../ ss77? 1113 313 11 311 II in 1 I 4111 411 ,.. . . , • I . • .ft ..... „_ ,_ .....A.. _ „ ',, ---- - -• -..,,,..'"...-.. . , _,_, , .,■• }it - -- f 4t„,,, ' . . A41,1 , ,_ - ,, • t 4 ., e ,,, i • AV ., \,, ..," * ... , . .. . . was, ,.: . _... ... r.. , .. I . .--,-- - .., - .......-- . , . i . . , : . .„--- . , . , : .' '.V4.--;.="4'-','.'114P."P.:.'.i.,.'1.;,iii",,,i4r..fz- ,7' ,•-",'-' ' ,'.": , .." ,'"1„,,,,, ',, ;., _ .:;:,,,‘,,;...., ,? „:. : 1,,, , .,, „,. . , . ,,..r.. , , )e-evA, 1 1 , ) e5 c dAt,%/„..t , , Ae-i-i-117 Yite- #A4-- "friele4 _bei))4 MizSuki Designs Saki Thomsen Stillwater, Minnesota. 651 - 439 -4078 Pj0). ENGINEERING RATE STUDY - JUSTIFICATION ITEMS[ 12 -15 -2011] 1. Water volume sales substantially below estimates. (2,349 vs. 2,102 or off 10.5 %)(Over 3 yrs.) 2. Net change in Assets — Loss of $142,000 (Over 3 yrs.) 3. Operating Expenses have exceeded Revenues (2008,2009,2010, and estimated the same for 2011) 4. In 2011 Water Dept. had to defer $29,000 in Capital Expenses that would have increased reliability and prevented future failures. 5. With the 2013 rates the Water Department will once again be able to begin building their reserves for future repairs and replacements. 6. Means test found that with the 2013 Rates Water Department rates will below all but one of the Communities in the St Paul / Washington County Region A TIVE ivITI— sEETS I-L' PORT E [4, N TR - GR A,I'ER AND BAY TII LW S - - ' , PROGR p r• 70RT FOR TIE_ , NUMB ROGR--- — ' p T iit.GREE1\.thN I FIRST P GRAN - , SAINT CROIX RIVE R ASSOCIA.TION ER: 701003 A1446i&#,,r14i4-4,411"...1414,45..,:jililMiePA-' ' it ,,,' '.--.Z11.1.,::7-74.111e...i..**7,:,i.',.•';1'"' ' .. ..,..9.tatt.. ,,,, ii. , :; ,- :',-..-.-- ', ..., .r,Z3Itifp,..!:,:- • .. 41!,'":, :'.!.'e''''..! ,.-;..:-....H.:::. ,Al.frli;L:',74,IJ4KitTl.i147:-..-- ,, f , .. , ,,,,,47., '':',71i.::'-'0:-..4"4644,1 Prepared by: MIDDLE ST. -cCei.rbeirX8W:21\° 041 Approved D1 c INTRODUCTION The purpose of this project is to incorporate enhanced stormwater treatment facilities in the developed portions of two communities directly adjacent to Lake St. Croix, Stillwater and Bayport. Because the Cities of Stillwater and Bayport are completely developed in areas directly adjacent to Lake St. Croix, stormwater treatment facilities must be carefully retrofit into small spaces in order to provide necessary treatment to runoff prior to its discharge to Lake St. Croix. PROJECT TIMELINE: 2010 — Initiate Project 2011 — Final site selection, final design; and project installation in Bayport and Stillwater 2012 — Final site selection, final design; and project installation in Bayport and Stillwater 2013 — Complete grant reqiiirements, submit final report PROJECT GOALS: 1. Bayport: retrofit stormwater treatment facilities to capture runoff prior to entering Petro Creek (ultimately the St. Croix River). 2. Bayport work closely with City staff (Administration and Public Works) and the Council to complete design and installation work. Education of City staff regarding water quality' improvement and MSCWMO performances standards will be a major goal of this project. 3. Stillwater: work closely with City staff (engineering) and council to increase volume control on 2011 and 2012 street reconstruction projects from > 1/2" to 1.0" for reconstructed surfaces. Projects will provide stormwater treatment in areas where treatment does not currently exist (runoff currently drains to the St Croix River). 4. Bayport and Stillwater: Total phosphorus reduction of 26-30 pounds per year through the completion of the proposed projects. 5. Bayport and Stillwater: Promote the project through newsletters, articles, etc. to educate local residents on water quality improvement projects. MI D1)1.1 S'1 CROIX VINRSHED MANACiki\TENT'l ORGANIZXVION SCR \ GRAN"' PR 0 ( RESS RLPOR APPROV1;1) 12/8/2u11 PROPOSED PROJECT LOCATION MAPS __ CITY OF B.,kYPORT — PERRO CREEK 'I '[-; Fl - ' 6 , c t ' 1 ; ' , ' ,C$V :11,7 '''' . - . 9 ,. A , ■ 7 '; i 1 OIM i ......... TATIMPS 2 " V: ' V ra.d eAtm or wig f..40 ' ' e i , i , ‘ -A .........,.. ...` . ,..,....* , - , i v I': 111:121;:t., :1:::1:;::':: ----- ''''''''' -RIM „---'.. P• I!/ \ --\ NE= Nom E il t • "' 1.. '`'' Nf ;';; ' , ' ;‘,,, j j ' %, -''''' : ', 4, . .... In tlie City of Bayport the project is focused on installing stonnwater management facilities within the City right-of-way to capture runoff before it enters Perro Creek. Petro Creek is a direct tributary to Lake St. Croix. It is approximately 1.8 miles long and flows through the City of Bayport. The Middle St. Croix Watershed Management Organization (N'ISCWMO) monitors the water quality of Perro Creek. In 2009, Petro Creek discharged 242 pounds of phosphorus into Lake St. Croix. MI DDI,F, S'E. rik()IX \\,VIT:RSI 1[1) MAN,\GENIENT ORGANIX,\Ti()N l'-=(:1U. (;.R...\1\ 1 1Z1-:1)()1:1', Ai 12/8/2()11 CITY OF S'FILLWATER – DRAINS TO ST. CROIX A ; KT /i C II ' i ' ' af /'' ,■'.' :<„,i, I,. I' 0 ATUR D, , -'-'- 4 ,,I, \ \ '':. t.-- \ i _ . -- UPI , r <'::.°:% ;:<;.?'•.:A; 'Areas ont nad n 9 am nnnne which bane the 111111Wilg j ' NW o'iiiii=4 ' ( petentin to be xeconshneed , 412011 4nri 412 1 1 i 1-- tillaillIMINESI '' ' . .r<iVi-. , .., ' paint Innted =upon n leasbIly ; * , ,,:e,. frI A ' slony Ann trana nnn.nnd bY r Gny Councn, Pnal sznne: nnInman , nn, tst nunnsIr4 In It* SCP-n, snat.nn tI., preint:nn snleand for fvnsIng f _I;_ks. tr 1 ..... 1 F I ims llirlir *14 tz`IAA4.!A : ' ‘-- ._ MIRA 1.1.1 l ''' ' t altaill - ,.\ t ilk, c - - " ..,„ _\- ,, , ‘4 , — ( ,,' .,. --- .. ma =.:. i , al 41 i c ti 5 nal i , o. , 1 , ..„- ;, -.',:,, A',..A1',Of • ' 1 ; ‘• ; ..;;.--;;,;; ;rr - 1 li crrir- r; r \ --,,,,„-----, Noisk ins - ;;;;;; r ;, 7, L .,\ ,., ,, ,A A‹, ,, , , • t , _ ..... ; 4 , ,, ,.,. ,, . -AA-, „,,„,,, , - - -MS lit -v-, '''VA A '''4-V>.; A;, - • i 1 •,., - i \ ", A. ,:<.=,it' ',...":, ', - In the City of Stillwater, the project is working to enhance stormwater treatment features so they go above and beyond MSCWMO (performance standards) and City requirements (such as MS4 and ORVW) when they are installed as part of City street reconstruction projects in 2011 and 2012. Currently, the City of Stillwater is required to provide a minimum of Y2 volume control for all reconstructed street surfaces (per MSCWMO perfortnances standards). The MSCWMO is working with the City of Stillwater to increase volume control standards to >1/2" up to 1" for street reconstruction projects in 2011 and 2012. The City of Stillwater is proposing to reconstruct 1.5 miles of residential streets direcdy tributary to Lake St. Croix in 2011 and 2012. Specific streets are selected following a feasibility study and council approval, but a map of priority areas is provided. Prior to the start of the project, the runoff from the majority of these streets (in the priority areas) enters the St. Croix River without or with minimal treatment. Because these streets are located in the portions of Stillwater that are highly developed, small innovative infiltration type BMPs or infiltration benches are being installed to meet the >1/2" — 1.0" volume control for redeveloped streets in the project area. M11)1)1,1:, ST. (]1()IX \\',\"I ERS111:.1) ;\1,\NAGIYAr1NT SCRA GRANT - PR()GRF,S RF.P()RT, vi)PR()vi-s,i)12/F/2()11 It was estimated that by enhancing the volume control standard for the 2011 and 2012 street reconstruction projects in Stillwater, a 20-pound per year phosphorus reduction could be achieved by the completion of the projects in 2012 (10 pound reduction per year). M11)1Thr': ST. CROIX WATERSHED MANAGEMENT ORGANIZATION SCRA GRANT -- PROGRESS REPORT APPROVED 12/8/2011 PROJECT RESULTS TO DATE - DECEMBER 2011 CITY 01: BAYPORT In 2011, the City of Bayport made the decision to reconstruct 2n Avenue and l't Avenue, two east/west City streets that intersect Highway 95 and drain to Perro Creek. In order to increase efficiency, the project team selected priority raingarden locations along the City streets proposed for reconstrucdon. As part of the overall streets project design, the City worked with the MSCWMO and partnered with the City of Stillwater's engineering department to improve stormwater drainage in the area as well as to locate and design curb cuts, which allow stormwater to enter the raingardens. A total of four large raingardens were installed as part of this project resulting in the following water quality improvements: Raingarden #1: is located along 2" Avenue in the right-of-way adjacent to the People's Church. A culvert brings water from Highway 95 into the raingarden. The raingarden also accepts runoff from 2" d Avenue itself. Raingarden # 1 is 405 square feet. Raingarden#1 has a total treatment area of 8,860 square feet. Its estimated pollutant load reductions are as follows: Phosphorous, 0.83 lbs 1 yr; Nitrogen, 2.12 lbs/yr; Total Suspended Solids, 69.46 lbs/yr. Raingarden #2: is located at the intersection of 2n Avenue and 2n Street in Bayport in the right-of-way adjacent to the City tennis courts. It is also directly adjacent to Perro Creek. The raingarden accepts runoff from 2 Avenue itself as well as from the parking lot of the People's Church. Raingarden #2 is 688 square feet in size. Raingarden #2 has a total treatment area of 11,940 square feet. Its estimated pollutant load reductions are as follows: Phosphorous, 0.80 lhs /yr; Nitrogen, 3.45 lbs/yr; Total Suspended Solids, 113.23 lbs/yr. Raingarden #3: is located on 2" Avenue in the right-of-way adjacent to a private residence. It is also directly adjacent to Perro Creek. The raingarden accepts runoff from 2" Avenue. Raingarden #3 is 272 square feet in size. Raingarden #3 has a total treatment area of 10,550 square feet. Its estimated pollutant load reductions are as follows: Phosphorous, 0.96 lbs/yr; Nitrogen, 2.59 lbs/yr; Total Suspended Solids, 85.02 lbs/yr. Raingarden #4: is located on 1' Avenue in the right of way adjacent to an apartment building. It is also directly adjacent to Perro Creek. The raingarden accepts runoff from 1' Avenue. Raingarden #4 is 169 square feet in size. Raingarden #4 has a total treatment area of 4,245 square feet. Its estimated pollutant load reductions are as follows: Phosphorous, 0.31 lbs/yr; Nitrogen, 1.50 lbs/yr; Total Suspended Solids, 49.09 lbs/yr. Total Project Load Reductions: Phosphorous: 2.90 lbs/yr Nitrogen: 9.66 lbs/yr Total Suspended Solids: 316.8 lbs/yr MIDDLE:, ST ( \X' 1TURS1 I1D 1 V.NAGENII:NT OR G \\1Z.VIION SCR ..\ GRAVI PROGRF.SS RITOR'1, APPROVED 12/8/2H11 vpoRT s IN BA' PROJECTS FTED PROJ s 0 , THE CC)MPL . PHOTOGRAPHS -E. PH,.. -- - - 4 4.11.1. In! l'in I!,4i:';',I.0 •."::. 1.1ili ..a:, .......„.... . : .-A.c",;.. ,•:,iir- ,,,,-- ').. 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'' •,?...-./."3.1,S4i, 9":,,: ..-4,,,:*:''''ACAG:11111::::- ',4 - - ' ...... , ,.,.... , . 41::: -0..v.t.:.,,,,,,,.::::::.:..,.., ...: ... ° , •..;....., ,*.:4,.:::.:4 0,,,,,::::::r „.........:::::::. la,. ,A, .,.., !,:lsi,.,,,%,,,,,ow.,,,-57,-- „ , , i„,,,,,,,,,„,: ,,,,04,,,,"*„. ::F l': ' .. ;liRil.::::;,..,:: • ..... , ,, . ,,, z :::: -.:',C44;t:-.''' ,',..''' r • , ' . :,,,,,,17.0..k.101.4110N,,,i0114'.1t,:°;tr...Wntit :::-''',, .E!:..:. ...... - . ::::vv.:::......:::::: -.- , J,,.s--ti.'::::-.'....-11 • , . .......„:„:: :--iiiivt71;r::--Igoiltir,iiiiiiir%0 . , ij . _ nt to - -.(tiN; ;',c.::-,,-;..!:)1initittillatMt.Pell411114110tWini ,\ N" . .-- ra au act' ' courts, d' 1,4ftkAmm .,E.)Skomiggar'----,--titvAltlagmw,-- t to tennis ' 14010-1,444:Kassea1/4„..-- - . e littlit raaft'-ft--. ain• arden ad-Jac g .... r apartment t to aFa m, en From top r adjac Fro ate residence, to botto pri Church. . left to r and ramgarden adjacent to ) t complex, . , , ,Ti()N \ I\ 17 - \ . A1' (,)R(I- ' \ ( j - 1 i I 2 .. D -:\I-\ :\ . r.;:i) 18 1 ( )! \- \p‘'IMI„... lz.,r, ,vm ),,, , i 1,: ST, f:1-<'' , i,,,s 1:1:-P() m11)1) ' , 1 ,, _ piz ()( , I - ,RA (;1.Z.-\ N'' S ( -, CITY OF STILLWATER In 2011, the City of Stillwater completed reconstruction work on the following streets that drain to the St. Croix River, which previously had minimal to no stormwater treatment in place: Amundson Drive, Wilkins Street, Meadowlark Drive, Stillwater Avenue and Meadowview Drive. The City of Stillwater's engineering department completed the design for the drainage patters, stormsewer and curb cuts for each street included in this project. A portion of the City's engineering hours are being used as match for this project as well as portion of the funds spent on materials for the implementation of this project. The Middle St. Croix Watershed Management Organization completed final design and planting plans for the raingardens on Amundson Drive and Meadowlark Drive. The majority of these hours are used as in-kind match for this project. A total of six raingardens were installed along Amundson Drive and Meadowlark Drive to capture runoff that receives minimal treatment before leaving the site. Below is a summary of these six raingardens. 750 Amundson Drive: This raingarden is located at the intersection of Amundson Drive and McKusick Road. The raingarden is approximately 180 square feet in size. 37,000 square feet of land area drain to this raingarden. The estimated load reductions are as follows: Phoiphorous: 3.36 lbs/year, Nitrogen: 6.89 lbs/ year, Total Suspended Solids: 226.10 lbslyear. 1140 Amundson Drive: This raingarden is located in the right-of-way adjacent to Amundson Drive. The raingarden is approximately 200 square feet in size. 15,621 square feet of land area drain to this raingarden. The estimated load reductions are as follows: Phosphorous: 1.33 lbs/year, Nitrogen: 3.47 lbs/ year, Total Suspended Solids: 113.91 lbs/year. 1020 Nena Drive: This raingarden is in the right of way adjacent to Nena Drive, which drains to Amundson Drive. The raingarden is approximately 180 square feet in size. 15,752 square feet of land area drain to this raingarden. The estimated load reductions are as follows: Phosphorous: 1.32 /b. flyear, Alitrogen: 3.55 lbs/ year, Total Suspended Solids: 116.59 lbslyear. 1201 Amundson Drive: This raingarden is located in the right of way adjacent to Amundson Drive. The raingarden is approximately 200 square feet in size. 22,941 square feet of land area drain to this raingarden. The estimated load reductions are as follows: Phosphorous: 1.97 lbs/year, Nitrogen: 4.33 lbs/ year, Total Suspended Solids:142.15 lbs/year. 1055 Amundson Drive: This raingarden is located in the right-of-way adjacent to Amundson Drive. The raingarden is approximately 200 square feet in size. 16,740 square feet of land area drain to this raingarden. The estimated load reductions are as follows: Phosphorous: 1.37 lbs/year, Nitrogen: 3.45 lbs/ ,year, Tota/ S vended Solids: 89.06 lbs/year. 1314 Meadowlark Drive: This raingarden is located in the right of-way adjacent to Meadlowlark Drive. The raingarden is approxiatly 180 square feet m size. 19,670 square feet of land area drain to the raingarden. The estimated load reductions are as follows: Phosphorous: 1.61 lbs/year, Nitrogen: 2.71 ll2s/ year, Total .Suspended Solids: 113.27 lbs/year. MIDDLE ST. CROIX WATNIZSIlkD MAN ( 01“.;,\N1/.1T1ON SC-RA Ga.\ N - PR GiiSS BATOR I . APPRO \ ED 12/8/2011 ' T. • -. 7?4 , - - 71',; , r;11iiiiiiLltiv , ; ..,,, ... ,, --: '': '• 1 :' ' " ''. ' '"'" '.' -: ''", ' 4 771 i:%:::1";.„.?"4,4t,,5•,.,..4,,-A* „ p! , :, 4 :P, , , , , ...,,,!, ,•„,..--:, - ,, -, . - : ,-, , , tfk,, , 4,:: , ::. 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Wilkins Street "bump - as contained by the p-o - A total of eight hump outs" were installed in the riugrbst at e - each of Wilkins Street in Stillwater. _The de 1 e a d areas cap , bum approximately 320 square and uare feet in size . from Wilkins. A total of 42,720 square feet ofiimp,se:rvpiou hasturtoe and sts°7onwatheteer runoff from outs". The esdniated load reducd foiou ons are as ythorons: 2.05 ib.rlyr, Nitrogen: 6.78 yr, 0 a lbs T t l Suipended .robils: 494,07 lbs/Jr. ' S \ \Y \ TERSI 1 1;1) ..\.1.,\ ..\. .\ (\11'INT ()1(3 Nii- Mil)1)11:., 'I'. (7,1( )1 ' SC:1...\ GRAN? One additional stormwater treatment feature was installed near the intersection of Meadowview Drive and Stillwater Avenue just north of Stonebridge School, The general raingarden location is shown in the figure below. 'the raingarden, as built, is approximately 200 square feet in size and accepts runoff from approximately 17,424 square feet of adjacent land area. The estimated load reductions are as follows: Phosphorous: 1.35 lbslyr, Nitrogen: 3.48 lbs/yr, Total Suipended Solids: 115.81 ibs/yr. r El i .1, t iii N 'L7' — 4-- .7 "7`1, 2 1 ■ 1 .,,,: 1„, _____ _ __ _____ , - — 1 V ----• i .; c l - ■ ' , , : v.: 1,,.„' _. _ -- \ 4, \ _..: \ , r----„,----------7 , i4 + r 1 1 I ( a s , , _ ' .\ \ L I C " isArct= Vakt AIWV. OW KM4 AV RA OM Ta K *wiz IN ma Itt Dom — — — — — --' - — .•,: —^ -F,,,,l- ', , _ \ 1 , ,. - „ LiTzi. , ,,-L i I d , -,',-,- ,,, _ ' 1 F.'''' ---rf General location of raingarden at Stillwater Avenue and Meadoniview Drive. Total Estimated Project Load Reductions in Stillwater Right-of-Way Projects for 2011 Phosphorous: 14.36 lbs/year Nitrogen: 34.66 lbs/year Total Suspended Solids: 1,410.96 lbs/year Ml'iDi.i: ST. CROIX \XVIERS111i) NIANAGLNIF:NT ORGANIZATION SCR.\ f ',RANT - PROGRESS REPOR I ,\PPRO\ ED I2/8/2011 Existing Pond Modifications for Enhanced Stormwater Treatment In addition to adding a number of raingardens and other stormwater management BMPs to the right-of-ways of their reconstructed streets, the City of Stillwater also completed modifications to two existing stormwater treatment ponds that accept runoff from Amundson Drive and the adjacent golf course. The plan view below shows the general location of the two stormwater ponds that were modified to increase stormwater treatment potential. The ponds are shown with a light blue outline. Modifications to the stormwater ponds included re- grading of the side slopes to create infiltration benches. 6" drain tile was installed below granular fill on the subtle bench above the ponds normal water level. During rain events, the stormpond bounces. When the bounce occurs, pond runoff that would normally exit the pond through the normal outlet must first flow through the infiltration bench. A percentage of the runoff is infiltrated on the bench rather than exiting the pond and moving to downstream surface water bodies with less treatment. Adding infiltration benches to existing stormponds has helped the City of Stillwater maximize stormwater treatment in the City. The location of the infiltration benches is shown in the figure below. The dashed lines on the sides of two of the stormwater ponds represent the bench and 6" drain tile. Load reduction numbers have not yet been calculated for the infiltration benches, but will be provided in a subsequent report. 1*i-444k C114 ...14.C.ONMAI * %%MO ■4111,-drAt a FIZA N 9 17+ 1": ', 07 7 * 9 _ L 4 #, ' N• 4..744 * ° "./ Vip,4***44NAtatto ) • , AMUNDSON DRIVE &FISCHER CIRCLE General location nf modified stormponds near,zimundson Drive. MI [ ST cRoix :\L\N \(;,-,NIENT oR(ANix,\T SCRA GRAM - PRO( RESS PIHIMVI'11) 12/8/2(01 O E RS • C L co ro O 1_4_ cu a k L p h � L co \ , w 1-2-6 c O 'lliv co no vl �� _ tIO V ' C C o p L - - .7.. .... -i„ >-. \ 1 p i wil t talimma) (13 o . "5 CU _ O C \ 6 3 N p ca ( (NI v t) ( 0 t.' ; 4..) 0 ' tt � r a_ r r X � , x ' .._,,.;___F-:::::7.1.-1"--41;:". ..„• ..2 // r Y„.: - '.. ; NI:: • '''. .'..:- :•.' - .';'.4..i :...,-,.s,,,_. - ' Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, December 20, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. No County Board meeting Dec. 27 The Washington County Board of Commissioners will not meet Dec. 27, which would have been a regularly scheduled board meeting date. Typically, there are few agenda items needing action during the week between the Christmas and New Year holidays, thus the decision was made to cancel the meeting. Weber will join Child Protection Citizen Review Panel Doreen Weber, Forest Lake, was appointed to the Washington County Child Protection Citizen Review Panel to a term that will expire June 30, 2013, by the County Board Dec. 20. The Citizen Review Panel provides opportunities for members of the community to have an integral role in ensuring that Child Protection Service Systems are protecting children from abuse and neglect and are meeting the permanency needs of children. The objectives of the Child Protection Citizen Review Panel are to assist the child protection service agency to evaluate the extent to which the agency is fulfilling its child protection responsibilities in accordance with the state Child Abuse Prevention and Treatment Act plan, and works in consultation with the child protection service agency to review criteria considered important to ensure the protection of children. The panel also analyzes trends, provides insights that those working within the system may miss, and provides feedback on what is or isn't working. It also makes recommendations for policy changes and promotes cooperation among community resources and child protection services. County will work with Tubman for services for victims of domestic violence The Washington County Board of Commissioners authorized a renewal Dec. 20 for the county's agreement with Tubman for services provided to families and victims of domestic abuse. The agreement period is Jan. 1, 2012, through Dec. 31, 2012, at a cost of $155,000. Tubman provides shelter, crisis intervention, counseling, advocacy, assistance with Orders for Protection, and community presentations. Tubman works with Community Corrections as the community point of contact for the Lethality Assessment Protocol (LAP) program. This risk assessment tool is used by law enforcement officers in Washington County to identify the most dangerous offenders in cases of intimate partner violence. Information gathered is used to aid the criminal justice system in allocating resources accordingly. In 2011, Tubman worked with 585 criminal cases and assisted with 95 Orders for Protection. With the addition of case coverage for felonies, the time involved with each case has increased, given more court appearances and lengthier Page 1 of 5 involvement. Tubman will continue to assist with advocacy, safety planning, and Orders for Protection on felony level case. County renews contracts for in -home therapy programs for juveniles Contracts for Multi - Systemic Therapy (MST) for juveniles were renewed by the Washington County Board of Commissioners at its meeting Dec. 20. MST is a research - based, intensive, in -home therapy program and altemative to juvenile residential placement. The contracts are for $198,000 for 2012. MST provides community- based, in -home therapy services to high -risk juvenile offenders and their families for three to five months. These services are specifically focused on reducing out -of -home placement costs and preventing new offenses committed by juvenile offenders. Since 2010, 38 families have participated in multi - systemic therapy. All youth referred to the program were facing an out - of -home placement of two months or longer. Eighty percent of the youth involved in MST continued to live at home, attended school or were employed, and were not arrested for a new offense. The contract covers two types of MST service. The cost for the use of MST oversight, which includes programming, clinical supervision, and training for one year, is up to $40,000; the maximum cost for the therapy- related service provision is $158,000. County will continue to work with youth service bureaus in 2012 The Washington County Board of Commissioners approved purchase of service agreements Dec. 20 with Lakes Area Youth Service Bureau (LAYSB) and the Youth Service Bureau, Inc., (YSB) for 2012. Juveniles who would otherwise be taken to juvenile court in Washington County may be recommended for a diversion program, such as the youth service bureaus. If ordered to the program, the juveniles may participate in community work service, an educational program, and/or early intervention services through YSB or LAYSB. Juveniles are required to make restitution to the victim and complete the diversion conditions to avoid a formal court record. The contract amount for 2012 with the Youth Service Bureau, Inc., is not to exceed $243,800, and with the Lakes Area Youth Service Bureau is not to exceed $53,350. In 2011, 1,111 juveniles were served, at a cost per juvenile of $291. The state rate of juvenile probation cases per 100,000 people is 753, while the Washington County rate of juvenile probation cases per 100,000 people is 289. The percent of juveniles without further involvement in the Washington County justice system at 12 months is 81 percent. The amount of restitution collected was $6,385; the number of community work service hours completed was 8,857; and the community volunteer hours contributed to diversion programs was 2,960. Contracts with Dungarvin Minnesota, LLC, At Home Living, Inc., approved by County Board The Washington County Board of Commissioners approved a contract with Dungarvin Minnesota, LLC, Dec. 20, to provide supportive and independent living services for disabled individuals receiving Home and Community Based Services through medical assistance "waivers." State law and the Minnesota Department of Human Services' Medicaid Waiver Plans delegate to counties the responsibility of issuing, managing, and monitoring contracts to providers of Home and Community Based Services through Medical Assistance Waivers. Page 2 of 5 Last summer, the county's Community Services Department issued a Request for Proposals to increase options for disabled persons through medical assistance waivers to create less restrictive settings in the community for clients who would otherwise likely live in a corporate foster care setting. Dozens of providers responded. The Community Services Department selected a few providers to work with initially, and hopes to assist additional providers in exploring similar service models in the future to provide independence for clients and cost less for taxpayers. One company that was chosen initially is Dungarvin Minnesota, LLC, which has served individuals with physical and developmental disabilities for 35 years, and operates similar housing in Dakota County. Dungarvin provides 24 -hour response services and individualized one -on -one programs to build independent living skills and community integration. Another facility chosen was At Home Living Facilities Metro, Inc., to develop and provide transitional foster care services and independent housing with service. At Home Living will open a licensed adult foster care home in Forest Lake in January with transitional foster care services for persons with Serious and Persistent Mental Illnesses (SPMI). The medical assistance that the clients will receive is a combination of state and federal funds. Peaceful Living may provide services to disabled, elderly The Washington County Board of Commissioners approved a contract with Peaceful Living in Oak Park Heights Dec. 20, to provide services to individuals receiving Medical Assistance Home and Community Based Services. State law delegates to counties the responsibility of issuing, managing, and monitoring contracts to providers of Home and Community Based Services through federal Medical Assistance Waivers. Peaceful Living has been providing residential -based services to disabled and elderly persons in Wisconsin for several years. The facility will provide 24 -Hour Customized Living in Oak Park Heights (commonly known as assisted living) to both private pay clients and clients eligible for Home and Community Based Services through Medical Assistance (MA) "waivers." The service of 24 -Hour Customized Living is a service designed for persons in need of regular supervision and assistance with daily activities such as medication administration, personal care, and housekeeping. These individuals are assessed by county staff and are determined not to need the level of care provided in a skilled nursing home, but they are unable to remain safely in their own homes. Clients receive individualized services based on their level of need. The provider's rate is based on this individualized assessment and is billed directly to MA through the appropriate waiver program. The facility intends to serve only four persons allowing it to provide intensive care to high -need persons. These clients will receive services funded through MA and will pay a reduced -rate rent. The provider will complete an annual program evaluation describing any incident or maltreatment reports and outlining how its services have helped delay the onset of institutional (i.e., nursing home) placement. The medical assistance that the clients will receive is a combination of state and federal funds. Plat approved in West Lakeland Township The Washington County Board of Commissioners approved a two -lot plat in West Lakeland Township at its meeting Dec. 20. By state law, County Board approval is required on plats within townships. The plat for See Corner Estates is a two -lot plat east of Stagecoach Trail and south of 22nd Street. It was reviewed and approved by the Washington County Plat Commission. Page 3 of 5 County transitway projects will receive CTIB grants The Washington County Board of Commissioners agreed to enter into capital agreements Dec. 20 with the Counties Transit Improvement Board (CTIB) to receive funds for the Rush Line and Gateway trail corridors. The County Board submitted capital grant applications Sept. 6 to CTIB requesting $630,000, for property acquisition of the abandoned Burlington Northern Santa Fe (BNSF) railway line in Hugo and $2,125,000 for completion of the Gateway Corridor Draft Environmental Impact Statement (DEIS). The Washington County Regional Railroad Authority (WCRRA) acquired the Burlington Northern Santa Fe property from 145th Street in Hugo to the northern Washington County border limits in Forest Lake in 1994 to preserve the corridor for future transitway purposes. In mid -2011, BNSF took the necessary actions to abandon the existing rail corridor from 140th Street to 145th Street in Hugo, land approximately a half mile long and covering six acres. It is estimated that it will cost $700,000. The application to the CTIB requested $630,000, or 90 percent of the total costs with the remaining $70,000, or 10 percent, being provided by the WCRRA. The Gateway Corridor is completing an Alternatives Analysis for the corridor. This is the first step in the development of a transitway corridor that examines transit alternatives and culminates in the development of a locally - preferred alternative (LPA) at the end of the study. The next step in the development of the transitway is the DEIS, which will examine the preferred option(s) in much greater detail. Based on other transitway corridors in the region, the estimated cost to complete the DEIS is approximately $3 million. The application to CTIB requested $2,125,000 with the Ramsey County Regional Railroad Authority to provide the remaining $875,000 as part of the requirements from the Gateway Corridor Joint Powers Agreement. At its Dec. 14 meeting, CTIB authorized the award of capital grants to Washington County for these projects. This grant funding is included in the 2012 adopted budget. The Counties Transit Improvement Board is a consortium of Washington, Anoka, Dakota, Hennepin, Ramsey counties that since April 2008 has utilized a quarter -cent sales tax and a $20 motor vehicle sales tax, permitted by the Minnesota Legislature, to invest in and advance transitway projects by awarding annual capital and operating grants. The Counties Transit Improvement Board works in collaboration with the Metropolitan Council and Carver and Scott counties. Sheriff's Office will receive grant to enhance communication with Polk County, Wisconsin The Washington County Sheriffs Office will receive a grant from the Minnesota Department of Public Safety to enhance communication with the Sheriffs Office in Polk County, Wisconsin. The Washington County Board of Commissioners approved acceptance of the grant Dec. 20. The grant is for $6,067.77 and is a Public Safety Interoperable Communication Grant. The money will be used to acquire an 800 MHz control station to be installed in the Polk County, Wisconsin, Sheriff s Office Dispatch Center to improve interoperability with emergency services personnel in Polk County. This radio would allow Washington County 800 MHz users to communicate with VHF users from the State of Wisconsin in situations where interoperability is required. There are no local matching funds required for this grant. County Board reviews Community Corrections Comprehensive Plan The Washington County Board of Commissioners reviewed and approved the county's Department of Community Corrections' Comprehensive Plan at its meeting Dec. 20. Page 4 of 5 The comprehensive plan is a requirement by state statute to be approved by the Commissioner of Corrections to enable the county to receive state funds. The Community Corrections plan was overseen by the Community Corrections Advisory Board, which received overviews of Community Corrections, the Sheriffs Office, the county Attorney's Office, and the use of community circles in sentencing offenders. The advisory board allows citizen members to provide a voice and public reaction to the work of the criminal justice community in Washington County. The plan reviews the department's performance measures and reports outcomes as part of the plan. Strategic highlights of the plan call for a review of the repeat DWI offender program model, an expansion of the use of the "Search and Seizure Team" for higher risk probationers, and an improvement in the criminal justice response to veterans with mental health issues who are charged with a crime. Page 5 of 5