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Home My WebLink About2011-12-20 CC Packet-1 Ire 11IITOTL601 OF r11IN9811A REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North December 20, 2011 REGULAR MEETING 7:00 P.M. AGENDA 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES- 1. Possible approval of December 6, 2011 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Library Board Update OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance. please limit your comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (ROLL CALL) 11. Resolution 2011 -184, directing payment of bills 12. Resolution 2011 -185, approval of name change from St. Croix Preservation Company Inc. to DBD Partners, Inc., d /b /a Water Street Inn, Charles Dougherty 13. Resolution 2011 -186, establishing fund balance policies as required by GASB 54 14. Resolution 2011 -187, adopting delinquent sewer charges Project No. 0001 15. Resolution 2011 -188, adopting delinquent garbage charges Project No. 0002 16. Possible approval of utility bill adjustment 17. Possible approval to carry over Capital Outlay Items a) MIS b) Building Inspection c) Plant City Hall d) Recreation Center e) Public Works - Sewer, Parks PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. No public hearings. UNFINISHED BUSINESS 18. Resolution suspending the Lumberjack Days and Stillwater Marathon Contract (Resolution — Roll Call) 19. Possible approval of Purchasing Policy (Resolution — Roll Call) NEW BUSINESS Rell-Gahg To be discussed at a later date. 29. Possible approval of recommendation for Library Board Appoint & Reappointments (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 22. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. STILLWATER PUBLIC LIBRARY City Council Update - December 2011 Services for the Unemployed At present, a significant amount of job searching and job applications take place online. With the Workforce Center's move away from Stillwater, the library's public computers and high -speed Internet connections are often used both for job search and to comply with requirements for unemployment benefits. To help job seekers who may not have encountered the online job market before, the Stillwater Public Library — together with its regional public library M ELSA — will offer computer classes for job seekers. MELSA has engaged instructors from the Science Museum of Minnesota to teach classes in computer skills and starting a business. The classes will be held in the library's computer lab. A list of these classes is attached. The library also distributes the publications of the Workforce Center and maintains a print collection of materials ranging from resume writing and interview skills to projections of workforce needs by industry. Volunteers • 2,203 hours of volunteer labor from January — September 2011 • Equates to a monetary contribution of $38,000 for three quarters of a year • The library is working with the SPL Foundation to fund a paid volunteer coordinator High School Registration Drive The library worked with the new Stillwater Area High School Librarian and the Washington County Library to ensure that high school students have a library card and are aware of the resources provided by area public libraries In this drive: • Washington County Library issued 252 new cards • Bayport Public Library issued 8 new cards • Stillwater Public Library issued 146 new cards • Many students already had library cards • A one -time amnesty forgave fees on 52 student accounts Adult Classes at Stillwater Public Library Winter / Spring 2012 Date Time Location Class Topic Instructor Notes Thursday, January 26 6:30 — 8:30 p.m. Computer Lab Internet Basics Science Museum of Limit: 7 Minnesota Tuesday, February 14 10:30 a.m.- 12:30 p.m. Computer Lab Internet Basics Science Museum of Limit: 7 Minnesota Tuesday, February 28 10:30 a.m.- 12:30 p.m. Computer Lab Microsoft Word Science Museum of Limit: 7 Minnesota Wednesday, March 28 1:00 p.m. — 3:00 p.m. Computer Lab Email Basics Science Museum of Limit: 7 Minnesota Wednesday, April 11 6:30 p.m. — 8:30 p.m. Computer Lab Microsoft Word Science Museum of Limit: 7 Minnesota Updated 12/19/2011 RESOLUTION 2011 -184 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $562,186.84 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 20th day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -184 Account Temps Ace Hardware Amdahl Locksmith, Inc. Chris Aramark Uniform'Services Armor Security Inc. Aspen Mills AT &T Bettendorf Abstracting Bloom Engineers Board of Water Commissioner Boyer Trucks Campion, Barrow & Associates Canadian Technical Tape Ltd. Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Century Power Equipment Comcast Corporate Mechanical Croix Chordsmen Dalco Emergency Medical Products, In Enterprise Products Operating Ferguson Waterworks Fury Dodge Chrysler Galls, an Aramark Company Gartner Restaurant Holdings LLC Gertens Wholesale Glaser, Stuart Global Risk Innovations Gopher State One Call, Inc. Greater Stillwater Chamber of Commerce Guild Art H &L Mesabi Hardrives Inc. Helke's Tree Service [CC International Code Council I T L Patch Co., Inc. Ice Skating Institute J. G. Hause Construction, Inc J.P. Cooke Co. The Kirvida Fire, Inc. L.T.G.Power Linner Electric Co. Professional Service Supplies Repair of combination door locks Mats, Uniforms, Towels & Mops Monitoring Service 1/1/12 - 3/31/12 Boots Telephone For Parking Ramp Title Reg Ins Binder HVAC Predesign Study November WAC, Reimburse Pymt we Received Vehicle Repair Supplies Psych eval part time firefighter Hockey Tape for Resale Vehicle Repair Supplies Equipment Repair Supplies Computer Supplies Supplies Telphone Use Tax Reimbursement of Unused Parking Ramp Parts for Kai Vac Safeskin Nitrile Gloves Propane for Back Up System Hydrant Markers Squad repairs Uniforms Concession Supplies White Pine Reimburse for Presentation Laser Pointer Online Classes Billable tickets Annual Membership 2012 Vinyl Banner Dasher Plow blades, underbody blades and curb 2011 Street Improvement Project Tree removals Membership Dues Reserve Embroidered Patches Skater Membership Grading Escrow Refund Office Supplies Repair Vehicles Chain Saw Supplies Exterior building light repair 4,510.00 168.32 337.00 1,011.96 89.78 166.85 248.24 950.00 10,520.00 2,690.40 183.76 390.00 1,334.88 780.93 3,919.54 27.12 0.90 205.55 947.50 96.25 245.55 169.91 13, 644.37 990.52 696.56 111.74 3,423.70 483.75 32.13 385.00 268.65 685.00 146.42 5,143.58 369,688.73 2,700.00 125.00 34.73 650.00 1,500.00 46.10 2,553.11 88.24 605.00 EXHIBIT "A" TO RESOLUTION #2011 -184 Loffler Companies, Inc. Melstrom, Jeff Menards Metropolitan Mechanical Contractors, Inc. Minnesota Wanner Co. MN Department of Agriculture MN Dept. Public Safety DVS MN Pollution Control Agency MN Secretary of State Notary M WOA Minnesota Winegrowers Cooperative Newman Signs Office Depot Performance Plus LLC Pioneer Manufacturing Co. Quiznos Riedell Shoes, Inc. River Valley Printing Inc. Roettger Welding, Inc. S & T Office Products, Inc. St. Croix Boat & Packet Co. St. Croix Preservation Co. Inc. St. Paul, City of Stillwater Collision & Restoration Stillwater Motor Company Sun Newspapers T.A. Schifsky & Sons, Inc. The Conach Group Toll Gas & Welding Supply Trans Union LLC U.S. Cavalry Veolia ES Rolling Hills Landfill, Inc. -G1 Verizon Wireless Washington County Property Records Washington County Road & Bridge Washington County Transportation Wolf Marine, Inc. Yocum Oil Company Zayo Enterprise Networks,LLC Page 2 SonicWall Firewall Maintenance agreement Reimburse for Safety Boots Supplies - New Boiler Blower Motor Assembly Adjustable Brass Spray Tip License Renewals Register Vehicle Stillwater Stage 3 Floodwall Notary Commission Minnesota Wastewater Operators Assoc Fagade Renovation Loan Program Sign blanks Supplies Fit testing Paint for Field at Rec Center Dinners for Election Judges Skates for Resale Orange parking warning tags Welded Piping Office Supplies Lowell Inn Ramp Cleaning Fee Oct 2011 Facade Renovation Loan Program Asphalt Squad repairs Vehicle Repair Publications Fine Asphalt November 2011 Legilative Consulting Sery Maintenance Agreement Basic Service Uniforms Processing Contaminated Soil for Pedestr Internet Service Recording Fees Traffic Signal Maintenance Labor Hours and Fringe Traffic Signal Propane Fuel Telephone 454:22 44.00 308.68 2,199.40 38.49 30.00 21.50 437.50 120.00 25.00 5,069.00 1,022.13 62.40 210.00 485.70 386.44 277.42 249.03 8,656.88 82.30 750.00 21,805.00 138.92 5,051.39 62.32 164.00 127.72 1,500.00 10.17 5.00 152.02 2,152.55 442.38 284.65 110.35 206.99 1,436.40 10,090.89 578.07 November Credit Card Larry Hansen Minor Equipment 204.19 EXHIBIT "A" TO RESOLUTION #2011 -184 Page 3 LIBRARY 1000 Bulbs Lighting supplies 160.45 Ace Hardware Janitorial Supplies 91.91 Aramark Rug & Towel Service 65.15 Audio Go Books on CD 1,980.00 Baker & Taylor Library Materials 211.24 Blocher, Carolyn Reimburse Supplies and Postage 64.57 BWI Library Materials 1,779.13 Brodart Library Materials 1,554.50 Gale Large Print Subscription 864.00 Librarian's Revolving Account Reimburse for Supplies 171.33 Midwest Tape AV Materials 6,336.91 Quill Supplies 45.47 Stillwater Area High School Yearbook 85.00 Van Paper Paper Products 72.18 Washington County Library Library Materials 402.67 ADDENDUM Ancom Communications Battery Packs 74.81 Century Link Telephone 309.63 Clark, Dan Cleaning City Hall and Public Works 1,057.50 Comcast Internet 199.90 Dell Marketing Computers 7,282.88 Environmental Systems Research Arc View and Arc Pad Maintenance 2,531.59 Magnuson Law Firm Professional Service 9,244.16 Simonet Furniture & Carpet Co. Cook Stove, Dishwasher, Couch 1,015.31 State of Mn Dept. of Transportation Partnership Billings for 2011 Street Billings 1,927.86 Stork Twin City Testing Corporation Stillwater Public Bathroom 2,107.14 Walmart Brush,Solvent, Bulk Patches 38.24 White Bear Tire & Auto, Inc. Tires for Fire Truck 740.92 Xcel Electricity, Gas 23,279.75 Zoller, Robert Reimburse for Fire Education Materials 42.77 TOTAL 562,186.84 EXHIBIT "A" TO RESOLUTION #2011 -184 Adopted by the City Council this 20th Day of December, 2011 STAFF REQUEST ITEM Department: Community Dev./Building Insp. I Date: December 15, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Capital Outlay Carryover - Workstations $6,600 FINANCIAL IMPACT (Briefly outline the costs, if any, that`�'re, assocu , this request and the proposed source of the funds needed to f i '( : `� ' d the This item will be moved to the 2012 and 2013 ADDITIONAL INFORMATION ATTACHE6 Yes No ALL COUNCIL RjEOUEST ITEMS UST BE SUBMITTED TO THE CITY CLERK STAFF REQUEST ITEM Department: Plant/City Hall Date: December 20, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Capital Outlay Carryover - Improvements: $24,880 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL INFORMATION ATTACHED Yes No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: December 20, 2011 La Hansen STAFF REQUEST ITEM Department: Recreation Center I Date: December 20, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Capital Outlay Carryover - Improvements: $5,400 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL INFORMATION ATTACHED Yes No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: December 20, 2011 Doug Brad MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Assistant Public Works Superintendent" DATE: December 15, 2011 SUBJECT: Carry Over of 2011 Capital Outlay Items DISCUSSION: This year staff requests that Council approve carryover of 2011 capital outlay into 2012 that was unspent for 2011. Sewer Department C/O improvements $464,460 Parks Department C/O machinery & equipment $2,100 RECOMMENDATION: Staff recommends that Council approve the carry -over of the above capital outlay items. STILLWATER TOWN BOARD MEETING December 8, 2011 Town Hall 7:00 P.M. PRESENT: Chairperson Matt Beane, Supervisors Jim Hiniker, Linda Countryman, David Johnson and Sheila -Marie Untiedt, Clerk Kathy Schmoeckel, Engineer Paul Pearson, Planner Dick Thompson and Treasurer Marsha Olson. 1. AGENDA - M /S /P Hiniker /Johnson moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Hiniker /Untiedt moved to approve the November 10, 2011 Stillwater Town Board meeting minutes as written. (5 ayes) M /S /P Untiedt /Hiniker moved to approve the December 6, 2011 Stillwater Town Board Budget meeting as written. (5 ayes) 3. TREASURER a. Report given. b. Treasurer's Computer - The cost to replace the battery for the current computer is roughly half of the cost to buy a new computer. Rick Jacobson will be asked to make a recommendation for a new computer. c. Fund Restrictions - The GASB requires our building inspection fund to have a policy set up with a resolution. M /S /P Hiniker /Untiedt moved approval of the resolution as amended. (5 ayes) M /S /P Johnson /Hiniker moved that it will be our policy going forward to calculate the portion of the building permit fees that relate to our administrative costs and transfer them to the general fund on a quarterly basis. (5 ayes) d. Arcola Estimate -The disc golf disbursements were reviewed as they relate to the park or if the work would have been done otherwise, such as culvert work or site distance review. e. '97 Bond Account - M /S /P Johnson /Hiniker moved to make the appropriate adjustment to the 97 Bond Account to make a zero balance. f. Recycling Account - Linda Countryman and Sheila -Marie Untiedt will work on closing out the account. g. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 41716 Campbell, Knutson $1,087.00 41717 CenturyLink 101.22 41718 The Clean Team Services 200.00 41719 Earl F Anderson 406.17 41720 James Doriott 34.64 41721 Matthew R Beane 54.99 ' . Stillwater Town Board Mtg. - 12/8/11 s Page 2 41722 Kathleen Nelson 23.87 41723 Stephen Nelson 785.00 41724 On Site Sanitation 237.40 41725 MJ Raleigh Trucking 3,906.25 41726 Barbara Riehle 40.00 41727 Kathryn Schmoeckel 120.53 41728 St Paul Stamp Works 16.25 41729 TKDA 3,497.07 41730 Valley Green Lawn & Landscape 348.15 41731 Valley Trophy 8.02 41732 Xcel Energy 95.84 41733 US Bank 25.00 41734 PERA 270.34 41735 Minnesota Department of Revenue 43.35 41736 Internal Revenue Service 1,144.84 41715 Stillwater Plumbing 200.00 Busse, Norman Lee 297.20 Countryman, Linda P 303.79 Cutler, Lois J 212.29 Doriott, James F 304.85 Haines, Bonnie J 334.12 Hunter, Rodney D 344.38 Meyers, Lori 485.90 Murphy, Lynne M 452.88 Nelson, Kathleen M 236.81 Nelson, Stephen W 1,679.43 Olson, Marsha Ann 626.66 Ranalla, Michael J 240.59 Ranalla, Sr., Robert P 325.51 Riehle, Barbara 183.98 Robbins, Richard L 268.90 Schifsky, Troy J 268.90 Schmoeckel, Kathryn G 650.23 Yoho, Carole J 259.46 4. PLANNER - a. Disputed Boundaries - When reviewing the 2010 Census Data, Washington County found boundary issues involving Stillwater Township. The issues are minor and Planner Dick Thompson will contact Amanda Hollis at Washington County that we would recommend they go ahead with the new border. b. Accessory Structures - The Planning Commission had made two recommendations at their last meeting - that all structures must meet minimum setbacks and that all structures should be included in the total square footage allowed. Dick Thompson will check on what the procedure will be to make the minor changes. The next newsletter can have an education piece about this. Historical buildings should be exempted from the total square footage. f.. � Stillwater Town Board Mtg. — 12/8/11 Page 3 c. Bergmann Signs - The Bergmanns were present to discuss the issue. Washington County has a sign ordinance which we have adopted. There are restrictions on the number and size of signs. The Bergmanns were asked to provide a proposal which the Board can review. 5. ENGINEER - a. 2012 Road Work - Engineer Paul Pearson had looked at our roads to determine what would need to be done in 2012. He provided an updated summary which he reviewed. There was discussion of work done on roads scheduled to be annexed in 2015. Paul Pearson will check with the City for their input. Some overlay projects scheduled in 2017 may need to be postponed or we may need to revise our capital improvement fund in order to meet the estimated budgeted espense. b. Otta Seal Discussion - Paul Pearson had been asked to determine if the Otta Seal could be used on other Township roads. We have roughly six miles of gravel roads remaining in the Township. The estimated overall maintenance costs of Otta Seal appear to be lower than gravel or bituminous. The consensus of the Board was to consider doing another two or three miles of road with the Otta Seal. Paul Pearson will check if any contractors would be interested in doing this and also check with May Township to see if they would be interested in cost sharing along 120 Street. There will be more discussion at the next meeting. (Jim Hiniker left.) c. Raleigh Maintenance Work - All the work has been completed. d. Recent Utility Permits - The permitting process for utilities was reviewed. 6. CLERK - a. Training Seminar - The Clerk will order box lunches from Brines for the seminar. b. Printer - David Johnson will provide a printer for use at the town hall. 7. ARCOLA HEIGHTS PARK - There was discussion of whether to take the baskets down for the winter and it has been determined that there would be more damage by taking them down. 8. ANNUAL DINNER - Possible ideas were discussed. More discussion at the next meeting. 9. ADJOURNMENT - The meeting was adjourned at 10:00 p.m. Cle Chairperson Approved Qg*ga, e ... 1....... r. Of ■....... AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North December 20, 2011 REGULAR MEETING 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES- 1. Possible approval of December 6, 2011 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Library Board Update OPEN FORUM 7:00 P.M. The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit vour comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (ROLL CALL) 11. Resolution 2011 -184, directing payment of bills 12. Resolution 2011 -185, approval of name change from St. Croix Preservation Company Inc. to DBD Partners, Inc., d /b /a Water Street Inn, Charles Dougherty 13. Resolution 2011 -186, establishing fund balance policies as required by GASB 54 14. Resolution 2011 -187, adopting delinquent sewer charges Project No. 0001 15. Resolution 2011 -188, adopting delinquent garbage charges Project No. 0002 16. Possible approval of utility bill adjustment 17. Possible approval to carry over Capital Outlay Items a) MIS b) Building Inspection PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. No public Hearings UNFINISHED BUSINESS 18. Resolution suspending the Lumberjack Days and Stillwater Marathon Contract (Resolution — Roll Call) 19. Possible approval of Purchasing Policy (Resolution — Roll Call) NEW BUSINESS 20. Possible approval of 2012 Independent Legislative Consultant's Agreement (Resolution — Roll Call) 21. Possible approval of recommendation for Library Board Appoint & Reappointments (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 22. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ate 141 UOi NPLACE Of 010NEl ITA MINUTES CITY COUNCIL MEETING December 6, 2011 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Planner Pogge City Clerk Ward OTHER BUSINESS Water Board Workshop 4:30 p.m. Adam Nyberg and George Vania were present representing the Water Board. Mr. Nyberg said one of the hot topics for the Water Board at the present time is a possible rate increase. He noted the sale of water has been decreasing due to either the weather or economy, so the Board's revenues are down substantially; he said it is difficult to control expenses due to the nature of the Board's functions. Councilmember Roush said he did not support a rate increase; and that he thought the Water Board should strive to keep rates low, rather than increase rates to keep in line with neighboring communities as was suggested at a Board meeting he had attended. Mr. Nyberg reported that the rate increase is necessary to support the Water Department's infrastructure. They researched rates of surrounding communities to make sure Stillwater is operating as efficiently as possible compared to surrounding communities, not to keep the rates the same as neighboring communities. He continued; that the study of other communities indicated that Stillwater was in line, and, in many cases, below rates charged by the other communities. Mayor Harycki asked about the amount of revenue expected to be generated by an increase. City Council Meeting December 6, 2011 Mr. Nyberg said over the past several years, revenue is down about $200,000; which meant the Board has had to dip into reserves to cover the decrease in revenue. Mr. Vania noted the Water Department also has been deferring important capital expenses in order to deal with the decrease in revenues; and that the department believes there is insufficient income to maintain the current infrastructure and equipment. He also spoke of the need for the Water Department to start predicting future needs and building that into the rate structure. Mayor Harycki spoke of possible cost savings /efficiencies to be achieved by the Water Department coordinating projects with the City's street repairs and other programs, such as the state gasoline bid. It was stated that the Water Department staff does work with City personnel on projects. Mr. Vania spoke of the need to expend some money to develop the capability of having real data regarding age of pipes and costs of repairs available in its system for predicting and prioritizing future projects. Councilmember Menikheim spoke of the need for the Water Department to raise revenues in order to do the things it needs to do; he said he didn't think cost savings would be enough to make up for the revenues needed for dealing with the infrastructure. In discussion, it was noted the Water Board does not need Council approval for a rate increase; the Board was coming to the Council with the information to let the Council know the Board had done its research. It was agreed to hold workshops on a semi - annual basis. City Trail Planning Planner Mike Pogge provided a presentation highlighting the City's trail system. He described the planned Brown's Creek Trail that will connect Stillwater with the Gateway Trail. He noted that the final acquisition for the Brown's Creek Trail is expected to be completed in 2012, with construction to the Gateway Trail connection likely not completed until 2013 -14. On a question by Mayor Harycki, Mr. Pogge said about 75,000 people are expected to use some part of the trail corridor. Mayor Harycki spoke of the importance to the local business community of getting the trail completed as soon as possible; Mr. Pogge said staff will be putting together a list of things the City has done in preparation for the trail to push with legislative leaders in an effort to get funding. Mike Campbell, legislative consultant, said this is expected to be a short legislative session and suggested it will be important for the City to focus on what it needs for completion of the trail. There was discussion about the projection of the number of users. Page 2 of 17 City Council Meeting December 6, 2011 Mr. Pogge said other issues related to the trail include trailhead amenities, such as restrooms near the trailhead downtown and at Brown's Creek Park; and that plans will be brought back to the Council as they are refined. Mayor Harycki inquired about the possibility of sidewalks on Neal Avenue to serve as a trail connection; Mr. Pogge said the City wants to be sure there are good trail connections for the local system to tie into the state trail and said there is an opportunity to apply for DNR grants to make the connections. Mr. Pogge described several other upcoming trail opportunities, including an opportunity to connect Stillwater with the Afton - Lakeland system and eventually to the Hastings- Prescott area. He said another possibility is a connection to the Wisconsin trail system going from St. Croix Falls to Superior, Wis. He said considering all the systems, Stillwater will be at the crossroads of 180 miles of trails that citizens will have access to and that visitors will utilize to come to Stillwater. Councilmember Roush asked about winter usage. Mr. Pogge noted that the Brown's Creek Trail will be a non - motorized trail so snowmobiles will not be allowed; he said snowmobiles are allowed on some portions of the other trail corridors. Councilmember Menikheim spoke of the urgency in moving on the associated issues and asked about the possibility of involving interested residents. Mr. Pogge said the City does need partners, both public and private. He said the City needs to work with the Legislature to get more funding to be sure the Brown's Creek Trail gets completed in a timely fashion as well as with two states, several counties and many communities to make sure the trail connections are made. Mr. Pogge said the City also needs to work with business owners, Chamber and CVB; and that staff would work with Council and others to forge the needed partnerships. Councilmember Cook spoke of the environmental impact and said there is some concern about the number of users in the Brown's Creek area; she said she wanted to be sure the City is ahead of the game on that issue as it would not take long to have a negative impact on a fragile eco- system. Mr. Pogge said that is an issue the City could raise with the DNR. He informed the Council that the DNR has been working with Brown's Creek Watershed District and another water resource group that is working on the plan to ensure that both environmental and historic artifacts are protected. Councilmember Roush asked if anything has been done regarding bringing Engine 328 back as part of the trailhead; he said he would contact the DNR regarding that issue. STAFF REPORTS Police Chief Gannaway said the local Toys for Tots drop -off boxes will be open until December 19. He told the Council that Washington County is going to a new records management system beginning in August and that he believes most of the City's costs are Page 3 of 17 City Council Meeting December 6, 2011 covered, but is still waiting to see what technology transfers and what doesn't. He also noted that included in this month's payment of bills is an $8,000 item for bullet -proof vests which this cost is covered by a grant from the Department of Justice. Councilmember Polehna asked about the status of sirens and whether the City is set for going to the narrow band; Chief Gannaway said Washington County will cover most of the cost, but said he is waiting on a second quote and said there are some issues involved if the City has to go to another vendor. He said he would provide an update when more information is available. Community Development Director Turnblad told the Council the youth programming at Teddy Bear Park and Washington Square, funded in the past by the Armstrong Foundation, is extremely popular. He said the Armstrongs have indicated they would like other funding sources so they are not footing the entire cost all the time. He informed the Council that staff successfully applied for, and received a grant from the Margaret Rivers Foundation to match the Armstrong's contribution. Mr. Turnblad noted the S is beginning the process of updating its building code and that the hot topics will likely include sprinklers in residential construction and green technology in the construction code. He said he would keep the Council informed as the process moves along. The meeting was recessed at 5:25 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Planner Pogge City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. 7:00 p.m. Councilmember Polehna asked that a moment of silence be observed in memory of Dick Moore. Page 4 of 17 City Council Meeting APPROVAL OF MINUTES December 6, 2011 Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the regular meeting minutes of November 15, 2011. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation recognizing Stillwater Cross County team eam Mayor Harycki read a proclamation declaring Dec. 6, 2011, as Stillwater Area High School Boys Cross Country Team Day in Stillwater in recognition of the team's Class AA state championship, along with other accomplishments including a 10 place finish at the Nike nationals in Oregon. Coach Scott Christensen spoke of the team's efforts, including their academic achievements, and the experience at the national meet. Team members introduced themselves and listed one accomplishment/plans for the future. Councilmember Polehna commended Mr. Christensen's dedication and leadership to his team. OPEN FORUM No comments were received. CONSENT AGENDA 12. Resolution 2011 -172, directing payment of bills 13. Resolution 2011 -173, approval of 2012 parking ramp cleaning contract with St. Croix Boat & packet 14. Resolution 2011 -174, authorizing the City to purchase Tax Forfeited lands 15. Resolution 2011 -175, approval of release of temporary walkway easement between Main Street and Water Street Councilmember Cook asked about the temporary easement and the resolution of the legal action related to the area. City Attorney Magnuson explained that while there was public use, it was determined that there was not continuous maintenance of the property by the City for a period of six years, as required by law. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the Consent Agenda, as submitted. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 5 of 17 City Council Meeting NEW BUSINESS December 6, 2011 Review of draft Fire Station Space and Feasibility Study and possible approval of including the station with the armory's contract for completion of a 35% desk Mayor Harycki moved this item due to the Colonel and others travel time. Randy Engel of Buetow & Associates Architects summarized the process utilized in conducting the study, noting it was a very intensive, extensive process. He said the study looked at the specifics of the existing station's operation, equipment, target area and previous studies /reports done on the location of a fire station. He said this study and the components in it are not a "wish list," but rather a needs list and additional needs that perhaps can be forestalled. Mr. Engel reviewed a conceptual layout, amenities, square footage. He said the study concluded that the proposed new fire station site and building can be accommodated on this site, adjacent to and physically linked to the new National Guard armory. Doug Wild of BWBR Architects reviewed the possible benefits /economies of sharing the site /spaces with the armory and that in site development alone there is about $372,000 that could be saved by sharing main curb cuts, entry drives and utility runs into the building. He said there are 6+ spaces that could be shared in the interior of the building, which result in a savings of needed square footage for the fire station; those savings, he said, could amount to about $1.4 million. He said the intent was to acknowledge the benefit of shared site /space but be somewhat conservative about the savings. On a question by Mayor Harycki, Mr. Wild enumerated specific items than could be shared, such as lobby area, physical fitness area, restrooms, showers, classrooms and locker space; he noted that some spaces such as a large commercial kitchen in the armory, which the public could have access to but would not need to be built by the fire station, were not included in the cost savings projections. Mr. Wild noted that in some cases only half of the square footage was figured in the cost savings projections due to the desire to be on the conservative side. He also cited some of the infrastructure spaces /costs that could be saved due to the co- location. On a request by Councilmember Roush, Mr. Wild explained the LEAD building standards, a program that measures a building's efficiency /sustainability, and that he would recommend building to the LEAD standard. Councilmember Cook asked how square- footage costs were determined and suggested that theoretically those costs could be less if the City were to build a stand -alone facility elsewhere. Councilmember Cook said she had heard that the cost - savings achieved by building to the LEAD standards take longer to realize than initially projected. Mr. Wild said some strategies have very quick paybacks. Community Development Director Turnblad informed the Council that the City is not obligated to build to any LEAD standard whether attached to the armory or not and stated that does not artificially drive up the square- footage costs. Page 6of17 City Council Meeting December 6, 2011 Councilmember Cook questioned the difference in the cost projections between Mr. Turnblad's memo and the consultant's report; Mr. Turnblad said his figure included only construction costs for the building, while the larger number includes total project costs. Mr. Engel said the $6.45 million for the building includes the two optional areas — the lower level blackout training area and attached equipment storage garage; he said project costs include furniture, equipment, fees, testing, etc. Councilmember Cook asked for a clarification of the projected savings and the total costs. Mr. Turnblad said the $5 million figure he cited is simply the cost of constructing the building without the two options; he said the $1.4 million in savings would still be applicable to that figure. Councilmember Cook pointed out the cost does not include the cost of land acquisition or any public amenities such as interior streets or public utility costs; which she suggests that offsets any savings that might be realized. There was discussion of other sites and previous cost estimates for a new station. Fire Chief Glaser noted that the previous estimate of $3.5 million, done in 2005, was a broad brush estimate, not based on a detailed needs analysis as this current study; Mr. Turnblad also pointed out the previous estimate was for construction cost only and was based on $150 per square foot, whereas this study is using a figure of $180, which is the current cost for construction. Councilmember Polehna asked how much might be saved by not following all of the LEAD standards. Mr. Engel reviewed some LEAD components, estimated payback times and savings to be realized in energy costs and maintenance; and that the City could construct a building eliminating some of the LEAD techniques /components, but suggested over the years, it would see higher costs in maintenance and repairs. Col. Jensen noted the National Guard is mandated to build to the LEAD silver standard; he said the issue would be if it is decided to tie in the buildings' mechanical systems and the Guard goes with a geo- thermal system, a decision that hasn't been made at this time. There was discussion as to how much the City cost could be reduced by eliminating the black -out space. Councilmember Roush said from attending the study meetings, he believes the Fire Department did a very good job of looking at its needs to get to the most efficient and cost - effective space that they can manage and yet have a facility to take into the next century. Col. Jensen provided a timeline to reach the 35% design submittal to the National Guard Bureau. He said a draft request for proposal has been prepared, pending the Council's decision, which he would like to send to the designer selection board, noting that the selection is done at the state level due to the size of the project. He said he would anticipate that a final selection would be made about the beginning of March, with the design process starting in early April to meet a June 1 submittal for 35% to the Guard Bureau. Page 7of17 City Council Meeting December 6, 2011 Mayor Harycki asked whether the City would have representation on the state design board if the decision is made to participate in the joint design. Col. Jensen explained that the Department of Military Affairs will have one vote on the board; and that it would be his intent to take the City's input into consideration, but at the end of the day, the Department of Military Affairs has just one vote. Councilmember Cook inquired about the cost of participating in the 35% design process; Mr. Engel said the fee is set by the state and ranges from 7 -9% of the construction cost, so it would likely be about $180,000. Councilmember Cook asked the City Administrator how the City could finance the $180,000. City Administrator Hansen explained that it initially could be done using reserves and repaid when bonds are issued for the actual construction. Mayor Harycki asked if the City could stop at the 35% design level; Mr. Turnblad responded in the affirmative. Councilmember Roush asked if the City could secure its own architect when the 35% level is reached; Col. Jensen said that might be possible but suggested it might not be advisable to change in mid - stream. Councilmember Cook noted that this decision will mean increasing property taxes; Finance Director Harrison said calculations for a 20 -year issue of a $6.5 million bond issue indicates taxes on a home valued at $200,000 would increase by $54.33, $150 on a home valued at $500,000. Councilmember Roush asked about the savings to a homeowner based on lower ISO (Insurance Service Organization) ratings; Fire Chief Glaser said that would be hard to accurately state, but a better rating should result in some savings to a homeowner. There was additional discussion regarding the current ISO rating, the factors considered in the rating, and the possible impact of an improved rating. Mayor Harycki later suggested that the possible savings in homeowner insurance due to the better ISO rating may offset any tax increase associated with construction of a new fire station. City Administrator Hansen cautioned that there is no guarantee what the ISO rating might be and pointed out that not all insurance companies honor ISO ratings. Councilmember Cook wondered if the City proceeds with the shared fire services whether the other communities might be willing to share in some of the costs. Councilmember Polehna suggested the possibility of charging other departments to use the training facilities in a new fire station to generate revenue to offset the cost. He also expressed concern about the estimated cost of the new facility as did Councilmember Cook earlier in the discussion referring to "sticker shock." Page 8 of 17 City Council Meeting December 6, 2011 Councilmember Cook suggested the possibility of keeping some services at the current location and scaling back the size of the new facility. Chief Glaser said the consultant was not asked to look at the scenario and the focus has been on a single- station model; he spoke of operational costs and staffing issues related to having more than one station. City Administrator Hansen outlined staffing issues related to multi - station deployment, noting that personnel costs make up 80% of the fire department's $1.2 million annual budget. Councilmember Polehna asked if there was some way to stage the project. Mr. Engel addressed a comment by Councilmember Polehna related to the size of the proposed service bay in the new facility; he suggested that the value of the vehicles the department owns is more than the cost of a new station which accounts for the proposed seven bays, as well as the need for a rapid response time to gain access to the vehicles. Mary Harycki suggested the question at hand is whether to proceed with the 35% design and address other issues, such as timing, later in the process. Councilmember Menikheim stated that the issue is one of life and death and questioned the Council's attempting to cut cost corners when this proposal is based on the opinion of experts; and felt this would be doing what is best for Stillwater in providing the highest level of safety. Councilmember Cook pointed out the Council is fiscally responsible for the City as well; and that the Council would not be being reckless or taking public safety responsibility lightly by not moving forward with this project. She pointed out that the 2005 fire study indicated the existing station is still usable and would be usable for a number of years. Councilmember Polehna said he was trying to be fiscally conservative but still has a responsibility to protect the residents of his Ward. Councilmember Roush said he agreed with the need for fiscal responsibility, noting that the City would be saving $1.4 million by building now and noting construction costs would not be going down in the future. Mayor Harycki noted if the Council agreed to move forward with the 35% design, it will have the opportunity to lower the costs. Motion by Councilmember Roush, seconded by Councilmember Menikheim to approve going forward with the 35% design with the National Guard. City Administrator Hansen pointed out that if the Council approves moving forward, it should do so with the understanding that the City will have to stick with the selected architect, even if the station is built five years from now. Councilmember Cook noted proceeding could cost the City as much as $180,000. Councilmember Roush pointed out it is in the 35% design phase when the Council could decide to add or subtract square footage. Page 9 of 17 City Council Meeting December 6, 2011 Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Councilmembers Roush and Polehna volunteered to be informally involved in the 35% design process. PUBLIC HEARINGS Case No. 2011 -27. This is the date and time for a public hearing to consider a request from Dale Shimek, McDonald's USA LLC, for a street vacation of Neal Avenue south of Orleans Street West and a final plat to create one new lot located at 2601 Orleans Street West in the BP -C, Business Park Commercial District. Notices were mailed to affected property owners and published in the Stillwater Gazette on November 25, 2011. Planner Pogge reviewed the site plan. He noted the street vacation meets all the requirements of state law and the new plat cleans up property descriptions. Mayor Harycki opened the public hearing. Eric Kellogg, project engineer, offered to answer any questions. No other comments were received, and the hearing was closed. Councilmember Cook stated the Heritage Preservation Commission had no issues of concern with this case. Motion by Councilmember Cook, seconded by Councilmember Polehna adopting Resolution 2011 -176, approving the final plat for Stillwater Marketplace North. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Motion by Councilmember Menikheim, seconded by Councilmember Roush to adopt Resolution 2011 -177, vacating part of Neal Avenue. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None This is the date and time for a public hearing to consider the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minn. Stat 469.176, Subd. 4m. Notice was published in the Stillwater Gazette on November 18, 2011. Mr. Pogge noted that TIF District #1 is scheduled to close on December. 31, 2011, after which time no additional property tax revenue would go into the District. He continued by saying that any remaining funds in the District can be used in accordance with the financing and spending plans that are in place at the end of the year. Once the District closes, he said, the City cannot make any amendments to the spending/financing plans. He noted new spending /financing plans have been developed that provide the Council with flexibility. He said currently there is an estimated $2.9 million that will be available at the end of the year in Page 10 of 17 City Council Meeting December 6, 2011 TIF District #1; that is after a transfer of $1 million to cover construction costs of the parking ramp and also excludes commitment made to the fagade improvement program and the pedestrian walkway. Mr. Pogge reviewed pertinent state legislation related to TIF funding and the ability to fund private development. In discussion it was noted the plan does not obligate the Council to fund any specific projects, but provides the City with flexibility and future options. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Councilmember Cook stated Mr. Turnblad and Mr. Pogge had briefed her on this item and explained that this does not commit the City to anything but keep options open. Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution 2011 -178, TIF District #1 Downtown Industrial Park Scattered Sites 469.176 Subd 4m Spending Plan. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Truth in Taxation Public meetinu City Administrator Hansen reviewed the services provided by the City, noting the majority of funding for the services comes from property taxes and user fees. He stated that until about 8 years ago, property taxes accounted for about 1/3 of what is spent, user fees 1/3 and local government aid 1/3. However, he pointed out, local government aid has essentially been eliminated and property taxes now account for 64% of local revenues. He provided a bar chart showing the impact of the loss of local government aid. He reviewed operating expenditures, noting that public safety accounts for 36% of what the City spends, Public Works 11 %, general government 24% and culture and recreation 29 %; he pointed out that the expenditures for culture and recreation are higher than what many cities spend because the City has its own library, as well as the St. Croix Recreation Center and Lily Lake arena. He provided a comparison of the proposed operating revenues /expenditures with 2011, as well as a comparison of the proposed levy with the 2011 levy. He noted the net tax levy proposed for 2012 is up $88,230,.87 of 1%. Mr. Hansen reviewed significant budget impacts, including the loss of local government aid along with the loss of homestead credit. He pointed out the City is still in a hiring freeze and a capital purchase freeze. He reviewed the significant additions /increases in the 2012 budget including $18,000 for legislative consultant services; $41,000 for the 2012 elections; 1 FTE secretary /dispatch for police, a position that had been eliminated but resulted in staffing issues; 1 FTE firefighter, another position that had been eliminated but is creating the need for overtime; and contributions to Community Thread and Youth Services Bureau. He stated Page 11 of 17 City Council Meeting December 6, 2011 the total additions to the budget amount to $229,510, but the levy is only increasing by $88,230 as other areas of the budget have been reduced. Mr. Hansen reviewed the property tax rates and comparison of those rates for the past 10 years. He explained that part of the reason for this year's tax rate of 54.611 is due to the state's change in market value homestead credit. Now, rather than a direct reduction in property taxes, the state exempts a portion of the value of the property, which in turn reduces the City's tax base causing the tax rate to go up. A video prepared by Minnesota Public Radio was played explaining the state's change from the homestead credit to the new homestead exclusion program and the impact on increasing local property taxes. Mr. Hansen offered to meet with any resident who has more specific questions about budget numbers. On a question by Councilmember Polehna, Mr. Hansen said the City has lost about $2.5 million in state aid over the past 5 years, an amount that gets shifted onto property taxes or is made up in reductions; he noted the City doesn't have a lot left to cut anymore. Mayor Harycki invited comments from the public. Mark Desch, owner of commercial property in downtown Stillwater, asked about a line item in the statement he received from the County related to the City's share of taxes in a TIF District. Mayor Harycki explained that is due to the expiration of TIF District 1 at the end of the year•, the taxes will now go to the City and other taxing districts. Mr. Desch referred to the 7% increase in commercial property taxes. Tim Press, Orwell Court North, said his one concern is that the residents of Stillwater are now at the highest tax rate in at least the past 10 years due to diminished tax capacity, an economic atmosphere that he suggested is not likely to change in the near future. He urged the Council to continue to use due diligence to address that trend and try to keep the tax rate down. He asked whether debt service is increasing as a percentage of the total levy; it was noted that the City will be issuing a bond in 2012 for capital purchases. Mr. Press said the key issue for him is the trend in tax capacity and budgets. There was discussion of factors that impact the tax rate and the impact of other taxing districts. The resident of 1701 Johnson Drive complimented the Council on keeping the City's share of his property tax to a $45 increase. He spoke of an issue he has had with snowplowing as he is on the cusp of two different plowing routes; he said it now appears that has been fixed and said he hopes that continues. Motion by Councilmember Cook moved to amend the 2012 budget to drop the Conach Group, noting that a contract has not yet been received. Motion failed for lack of a second. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2011 -179, adopting the final budget and the commitment of certain revenue sources for the fiscal year 2012, as presented. Councilmember Roush asked if there will be a contract from the Conach Group; City Attorney Magnuson assured the Council that would be on the agenda for the next meeting. Page 12 of 17 City Council Meeting December 6, 2011 Ayes: Councilmember Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Motion by Councilmember Polehna, seconded by Councilmember Menikheim to adopt Resolution 2011 -180, adopting the final tax levy for the fiscal year 2012. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Possible approval of Ordinance 1042 an ordinance amending the Stillwater city Code Chapter 31, Entitled Zoning Ordinance by revising the section related to variances Community Development Director Turnblad stated nothing was changed in the proposal ordinance from the 1 st reading. Motion by Councilmember Cook, seconded by Councilmember Polehna to adopt Ordinance 1042, an ordinance amending the Stillwater city Code Chapter 31, Entitled Zoning Ordinance, by revising the section related to variances. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS _Request from Paul Susko for a detachment from Stillwater and annexation to Stillwater Township Mr. Turnblad reviewed the request. He explained that the request involves two properties, both of which immediately abut Stillwater Township. He noted that neither property can be subdivided so the City would not be forfeiting tax revenue from future development. He stated the Township supports the request, only if the City agrees to the detachment. Councilmember Polehna wondered if this would be setting a precedent for other requests. Councilmember Cook referred to the Joint Annexation Agreement and wondered if this would be a step backward. Mayor Harycki noted there is very little likelihood of the City ever extending sanitary sewer /water services to these properties. Mr. Susko was present and reported that he was told by the Township that he would be paying $1,00041,200 less in property taxes per year for essentially the same services he receives from the City. Mayor Harycki said he could see other requests coming from a nearby neighborhood. Page 13 of 17 City Council Meeting December 6, 2011 Mr. Susko said the Township has indicated it would not support requests from properties 2.5 acres and less and said the Township indicated the two properties in question meet the profile of a typical Township lot. Motion by Councilmember Roush, seconded by Councilmember Polehna to deny the request. In discussion, it was noted that the City does provide fire and police service, as well as the library to these properties. City Attorney Magnuson provided a history of the original City boundaries and how, overtime, detachments have occurred in this area, generally in difficult economic times. Councilmember Cook asked Mr. Susko why he is making the request at this time, having lived at this address for 15 years; he explained it was an accumulation of discussion over the years where people have pointed out that the property seems to belong in the Township, profile -wise. Mr. Susko said it comes down to paying more taxes and not really getting a commensurate benefit from that. Mr. Magnuson reviewed the provisions of the statute related to detachments, which states to be eligible for detachment; a property must abut the municipal boundary, be rural in character, and not developed for urban purposes. Councilmember Roush indicated that Mr. Susko knew the property was in the City when he purchased it. Councilmember Menikheim wondered how many other similar properties there might be and questioned what the City would be losing if it approved the request. Mr. Magnuson said there are very few, if any, similar properties; in discussion, it was noted the City would be losing $2,000 - $2,400 in taxes per year. Mr. Magnuson pointed out that the City could annex these properties in the future if it needed to do so. Ayes: Councilmembers Cook, Polehna and Roush Nays: Councilmember Menikheim and Mayor Harycki Request for approval of an amendment to the Tax Increment financing plan for TIF District #1 Motion by Mayor Harycki, seconded by Councilmember Menikheim to adopt Resolution 2011- 181, amending the budget for Tax Increment Financing District No. 1, Development District No. 1. Ayes; Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 14 of 17 City Council Meeting December 6, 2011 Request by Paul Nickerson for a resubdivision of lap tted property at 215 St Croix Ave W Mr. Turnblad reviewed the request. He said the Planning Commission and staff recommend approval, but recognize the one difficulty will be providing sanitary sewer service to the new lot. He noted a condition of approval is that plans for providing sanitary sewer to the new building site be reviewed and approval by the City Engineer prior to the release of the final approvals. It was noted that this property is subject to the infill design review; Councilmember Cook asked that the owner be made aware of that requirement. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2011 -182, approving a resubdivision of property located at 215 St. Croix Avenue West, with the conditions of approval as listed in the staff report. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Request by Trinity Lutheran Church to waive plan review fee for first post office building Mr. Turnblad reviewed the request. On a question by Councilmember Cook, Mr. Turnblad noted the fee covers staff time spent in reviewing the previous plans for the first post office plans Motion by Councilmember Polehna, seconded by Councilmember Roush to deny the request. All in favor. Possible appointment to Human Rights Commission City Clerk Ward stated the applicant, Michael Robertson, had been interviewed by the Commission Chair and Councilmember Polehna, who recommend appointment. Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2011 -183, appointing Mike Robertson to the Human Rights Commission. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval to purchase snowplows Public Works Director Sanders reviewed the request, pointing out the existing plows are light -duty plows which require considerable amount of maintenance and repairs. He noted the new plows are interchangeable and can be hooked up to any trucks. He stated the purchase wasn't in the department's capital outlay program but said there is funding available due to savings on other projects /purchases. City Administrator Hansen said he supported the request due to the interchangeability of the new equipment. Page 15 of 17 City Council Meeting December 6, 2011 Motion by Councilmember Polehna, seconded by Councilmember Menikheim to approve the purchase of the snowplows. All in favor. Downtown Beautification update Mr. Sanders provided an overview of the downtown beautification projects done in 2011 and those planned for 2012. Councilmember Cook thanked staff for their efforts in this area. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the 2012 Downtown Beautification plan. All in favor. COUNCIL REQUEST ITEMS Councilmember Cook suggested now would be a good time to start talking with people in Lanesboro about a presentation to the City regarding trail use, etc. She volunteered to contact people the Council would be interested in speaking with. Mayor Harycki suggested visiting Lanesboro. Mayor Harycki spoke of the condition of the old public works building near Lily Lake. Mr. Sanders said repairs to the siding are being done. ADJOURNMENT Motion by Councilmember Menikheim, second by Councilmember Cook to adjourn at 10:33 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2011 -172, directing payment of bills Resolution 2011 -173, approval of 2012 parking ramp cleaning contract with St. Croix Boat & packet Resolution 2011 -174, authorizing the City to purchase Tax Forfeited lands Resolution 2011 -175, approval of release of temporary walkway easement between Main Resolution 2011 -176, approving the final plat for Stillwater Marketplace North Resolution 2011 -177, vacating part of Neal Avenue Resolution 2011 -178, TIF District #1 Downtown Industrial Park Scattered Sites 469.176 Subd 4m Spending Plan Page 16 of 17 City Council Meeting December 6, 2011 Resolution 2011 -179, adopting the final budget and the commitment of certain revenue sources for the fiscal year 2012 Resolution 2011 -180, adopting the final tax levy for the fiscal year 2012 Resolution 2011 -181, amending the budget for Tax Increment Financing District No. 1, Development District No. 1 Resolution 2011 -182, approving a resubdivision of property located at 215 St. Croix Avenue West Resolution 2011 -183, appointing Mike Robertson to the Human Rights Commission Ordinance 1042, an ordinance amending the Stillwater city Code Chapter 31, Entitled Zoning Ordinance, by revising the section related to variances Page 17 of 17 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -184 Account Temps Ace Hardware Amdahl Locksmith, Inc. Chris Aramark Uniform Services Armor Security Inc. Aspen Mills AT &T Bettendorf Abstracting Bloom Engineers Board of Water Commissioner Boyer Trucks Campion, Barrow & Associates Canadian Technical Tape Ltd. Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Century Power Equipment Comcast Corporate Mechanical Croix Chordsmen Dalco Emergency Medical Products, In Enterprise Products Operating Ferguson Waterworks Fury Dodge Chrysler Galls, an Aramark Company Gartner Restaurant Holdings LLC Gertens Wholesale Glaser, Stuart Global Risk Innovations Gopher State One Call, Inc. Greater Stillwater Chamber of Commerce Guild Art H &L Mesabi Hardrives Inc. Helke's Tree Service ICC International Code Council I T L Patch Co., Inc. Ice Skating Institute J. G. Hause Construction, Inc J.P. Cooke Co. The Kirvida Fire, Inc. L.T.G.Power Linner Electric Co. Professional Service Supplies Repair of combination door locks Mats, Uniforms, Towels & Mops Monitoring Service 1/1/12- 3/31/12 Boots Telephone For Parking Ramp Title Reg Ins Binder HVAC Predesign Study November WAC, Reimburse Pymt we Received Vehicle Repair Supplies Psych eval part time firefighter Hockey Tape for Resale Vehicle Repair Supplies Equipment Repair Supplies Computer Supplies Supplies Telphone Use Tax Reimbursement of Unused Parking Ramp Parts for Kai Vac Safeskin Nitrile Gloves Propane for Back Up System Hydrant Markers Squad repairs Uniforms Concession Supplies White Pine Reimburse for Presentation Laser Pointer Online Classes Billable tickets Annual Membership 2012 Vinyl Banner Dasher Plow blades, underbody blades and curb r 2011 Street Improvement Project Tree removals Membership Dues Reserve Embroidered Patches Skater Membership Grading Escrow Refund Office Supplies Repair Vehicles Chain Saw Supplies Exterior building light repair 2,816.00 168.32 337.00 1,011.96 89.78 166.85 248.24 950.00 10, 520.00 2,690.40 183.76 390.00 1,334.88 780.93 3,919.54 27.12 0.90 205.55 947.50 96.25 245.55 169.91 13, 644.37 990.52 696.56 111.74 3,423.70 483.75 32.13 385.00 268.65 685.00 146.42 5,143.58 369,688.73 2,700.00 125.00 34.73 650.00 1,500.00 46.10 2,553.11 88.24 605.00 EXHIBIT "A" TO RESOLUTION #2011 -184 Page 2 160.45 Loffler Companies, Inc. SonicWall Firewall Maintenance agreement 454.22 Melstrom, Jeff Reimburse for Safety Boots 44.00 Menards Supplies 280.69 Metropolitan Mechanical Contractors, Inc. New Boiler Blower Motor Assembly 2,199.40 Minnesota Wanner Co. Adjustable Brass Spray Tip 38.49 MN Department of Agriculture License Renewals 30.00 MN Dept. Public Safety DVS Register Vehicle 21.50 MN Pollution Control Agency Stillwater Stage 3 Floodwall 437.50 MN Secretary of State Notary Notary Commission 120.00 MWOA Minnesota Wastewater Operators Assoc 25.00 Minnesota Winegrowers Cooperative Facade Renovation Loan Program 5,069.00 Newman Signs Sign blanks 1,022.13 Office Depot Supplies 62.40 Performance Plus LLC Fit testing 210.00 Pioneer Manufacturing Co. Paint for Field at Rec Center 485.70 Quiznos Dinners for Election Judges 386.44 Riedell Shoes, Inc. Skates for Resale 277.42 River Valley Printing Inc. Orange parking warning tags 249.03 Roettger Welding, Inc. Welded Piping 8,656.88 S & T Office Products, Inc. Office Supplies 24.53 St. Croix Boat & Packet Co. Lowell Inn Ramp Cleaning Fee Oct 2011 750.00 St. Croix Preservation Co. Inc. Facade Renovation Loan Program 21,805.00 St. Paul, City of Asphalt 138.92 Stillwater Collision & Restoration Squad repairs 5,051.39 Stillwater Motor Company Vehicle Repair 62.32 Sun Newspapers Publications 164.00 T.A. Schifsky & Sons, Inc. Fine Asphalt 127.72 The Conach Group November 2011 Legilative Consulting Sery 1,500.00 Toll Gas & Welding Supply Maintenance Agreement 10.17 Trans Union LLC Basic Service 5.00 U.S. Cavalry Uniforms 152.02 Veolia ES Rolling Hills Landfill, Inc. -G1 Processing Contaminated Soil for Pedestr 2,152.55 Verizon Wireless Internet Service 442.38 Washington County Property Records Recording Fees 284.65 Washington County Road & Bridge Traffic Signal Maintenance 110.35 Washington County Transportation Labor Hours and Fringe Traffic Signal 206.99 Wolf Marine, Inc. Propane 1,436.40 Yocum Oil Company Fuel 10,090.89 Zayo Enterprise Networks,LLC Telephone 578.07 LIBRARY 1000 Bulbs Lighting supplies 160.45 Ace Hardware Janitorial Supplies 91.91 Aramark Rug & Towel Service 65.15 EXHIBIT "A" TO RESOLUTION #2011 -184 Audio Go Baker & Taylor Blocher, Carolyn BWI Brodart Gale Librarian's Revolving Account Midwest Tape Quill Stillwater Area High School Van Paper Washington County Library Books on CD Library Materials Reimburse Supplies and Postage Library Materials Library Materials Large Print Subscription Reimburse for Supplies AV Materials Supplies Yearbook Paper Products Library Materials Page 3 1,980.00 211.24 64.57 1,779.13 1,554.50 864.00 171.33 6,336.91 45.47 85.00 72.18 402.67 November Credit Card Larry Hansen Minor Equipment 204.19 Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/15/2011 Subject: Liquor License Licensee Name Change — St. Croix Preservation Company, DBA: Water Street Inn A revised application for a name change has been received from the Water Street Inn. The corporation name will change from St. Croix Preservation Company, Inc., to DBD Partner's Inc., but the name will remain as the Water Street Inn. Approval should be contingent upon final approval of Minnesota Liquor Control. ACTION REQUIRED: If approved, Council should adopt a resolution entitled APPROVING NAME CHANGE FROM ST. CROIX PRESERVATION COMPANY, INC., DBA: WATER STREET INN TO DBD PARTNERS INC., DBA: WATER STREET INN. RESOLUTION 2011 -185 APPROVING NAME CHANGE FROM ST. CROIX PRESERVATION COMPANY, INC., DBA: WATER STREET INN TO DBD PARTNERS INC., DBA: WATER STREET INN WHEREAS, a revised application for a name change has been received from St. Croix Preservation Company, Inc., DBA: water street inn to DBD Partners Inc., DBA: Water Street Inn; and WHEREAS, all required forms have been submitted. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the name change conditioned upon Minnesota Liquor Control. Adopted by Council this 20 day of December 2011. ATTEST: Ken Harycki, Mayor Diane F. Ward, City Clerk Memo DATE: December 13, 2011 TO: Mayor & City Council FROM: Sharon Harrison Finance Director `Ql� RE: G 54/Fund Balance Policy BACKGROUND The Governmental Accounting Standards Board (GASB) released Statement 54 - "Fund Balance Reporting and Governmental Fund Type Definitions" on March 11, 2009 which is effective for fiscal year ending (December 31, 2011). This new Statement is intended to improve the usefulness of the amount reported in fund balance by providing more structured classification. This Statement applies to fund balance reported in the General Fund, Special Revenue Fund, Debt Service Fund, and Capital Projects Fund. This Statement does not apply to the City's Enterprise Funds. Currently fund balance is classified as "reserved" or "unreserved." Unreserved fund balance may be further allocated into designated and undesignated. GASB 54 will change how fund balance is reported. The hierarchy of five possible GASB 54 classifications is as follows: • Non - spendable Fund balance includes amounts not in spendable form, such as inventory, or amounts required to be maintained intact legally or contractually (principal endowment) (e,g, inventory, pre -paid items). • Restricted Fund Balance includes amounts constrained for a specific purpose by external parties (e.g. Debt Service, Capital Projects, State and Federal Grant Funds). • Committed Fund Balance includes amounts constrained for a specific purpose by a government using its highest level of decision making authority (e.g. Major Maintenance, Capital Replacement Reserve, etc). • Assigned Fund Balance includes general fund amounts constrained for a specific purpose by a governing board or by an official that has been delegated authority to assign amounts. • Unassigned Fund Balance is the residual classification for the general fund. In addition, governments will be required to disclose more information in the notes to financial statements about amounts reported in fund balance as follows: Description of authority and actions that lead to committed or assigned fund balance Government's policy regarding order in which restricted, committed, assigned, and unassigned amounts are spent (contained in attached resolution) • Description of formally adopted minimum fund balance policies (contained in attached resolution) • The purpose of each major special revenue fond • Encumbrances, if significant In summary, GASB 54 does not change how the City reserves /designates fund balance, it is more or less changing the terminology used and acknowledging the City's fund balance policy. RECOMMENDATION Staff recommends that the City approve the resolution committing fund balances in Accordance with GASB 54 regulations as attached. ACTION If Council agrees with staff's recommendation, the City Council should approve the resolution committing fund balances in Accordance with GASB 54 requirements as attached. RESOLUTION 2011 6 Establishing Fund Balance Policies as required by GASB 54- WHEREAS, the Governmental Accounting Standards Board ( "GASB ") has adopted Statement 54 ( "GASB 54 "), a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal years starting after June 15,2010, and WHEREAS, the City of Stillwater elects to implement GASB 54 requirements, and to apply such requirements to its financial statements beginning with the current (January 1, 2011 — December 31, 2011) fiscal year; and NOW THEREFORE BE IT RESOLVED THAT the City of Stillwater hereby adopts the following policy: FUND BALANCE POLICY Fund balance measures the net financial resources available to finance expenditures of future periods The City's Unassigned General Fund Balance will be maintained to provide the City with sufficient working capital and a margin of safety to address local and regional emergencies without borrowing. The Unassigned General Fund Balance may only be appropriated by resolution of the City Council. Fund Balance of the City may be committed for a specific source by formal action of the City Council. Amendments or modifications of the committed fund balance must also be approved by formal action of the City Council. When it is appropriate for fund balance (e.g. compensated absences) to be assigned, the City Council delegates authority to the City Administrator or the Finance Director. BE IT RESOLVED that any unrestricted fund balance in any special revenue fund is committed by the council to the specific purpose of that fund. AND BE IT RESOLVED that the City of Stillwater's financial goal is to have a sufficient balance in the operating fund with sufficient working capital and a margin of safety to address local and regional emergencies without borrowing. The City shall strive to maintain a yearly fund balance in the general operating fund in which the total fund balance is 35 -50 percent of the total operating expenditures. The above Resolution is adopted this 2& day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2011 -187 ADOPTING DELINQUENT SEWER CHARGES PROJECT NO. 0001 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent utility charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and is hereby levied as an assessment against those parcels and the total is $151,568.41. Adopted by the Stillwater City Council this 20 day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2011 Certification of Delinquent Utility Billings For Collection with the 2012 Property Taxes Project #0001 1 Year - 10% Interest PID Amount PID Amount PID Amount 19.030.20.21.0019 $205.80 21.030.20.24.0028 $271.70 28.030.20.13.0081 $408.40 19.030.20.21.0020 $258.00 21.030.20.33.0016 $271.70 28.030.20.13.0128 $423.40 19.030.20.24.0021 $94.00 21.030.20.33.0027 $771.20 28.030.20.13.0135 $134.00 19.030.20.31.0018 $406.50 21.030.20.33.0062 $268.00 28.030.20.13.0149 $243.00 19.030.20.31.0036 $64.40 21.030.20.33.0073 $397.50 28.030.20.21.0013 $124.00 19.030.20.31.0051 $198.40 21.030.20.33.0099 $286.50 28.030.20.21.0023 $453.00 19.030.20.34.0044 $404.90 21.030.20.33.0114 $59.00 28.030.20.21.0069 $401.20 19.030.20.42.0009 $131.40 21.030.20.34.0009 $268.00 28.030.20.21.0072 $608.60 20.030.20.13.0011 $334.60 21.030.20.34.0027 $487.80 28.030.20.21.0074 $323.50 20.030.20.13.0012 $323.50 21.030.20.34.0036 $501.10 28.030.20.21.0078 $86.05 20.030.20.14.0008 $572.03 21.030.20.34.0043 $60.70 28.030.20.21.0081 $148.40 20.030.20.21.0020 $419.70 21.030.20.34.0052 $290.50 28.030.20.21.0083 $211.00 20.030.20.21.0050 $308.70 21.030.20.34.0116 $160.60 28.030.20.21.0101 $589.90 20.030.20.22.0003 $282.50 21.030.20.34.0123 $260.20 28.030.20.21.0103 $242.40 20.030.20.22.0022 $390.10 21.030.20.34.0129 $86.60 28.030.20.21.0107 $438.20 20.030.20.23.0007 $393.80 21.030.20.34.0133 $586.20 28.030.20.21.0108 $737.90 20.030.20.24.0007 $80.20 21.030.20.34.0139 $124.40 28.030.20.21.0109 $296.30 20.030.20.32.0021 $112.00 21.030.20.34.0142 $389.90 28.030.20.21.0112 $330.90 20.030.20.33.0036 $260.20 21.030.20.34.0146 $356.80 28.030.20.22.0040 $334.60 20.030.20.33.0045 $501.10 21.030.20.43.0009 $112.00 28.030.20.22.0044 $663.90 20.030.20.34.0012 $164.30 21.030.20.43.0015 $188.00 28.030.20.22.0051 $81.80 20.030.20.41.0013 $125.58 21.030.20.43.0017 $353.10 28.030.20.22.0054 $258.00 20.030.20.44.0003 $438.20 21.030.20.43.0021 $349.40 28.030.20.22.0058 $312.40 20.030.20.44.0051 $164.70 21.030.20.43.0025 $190.00 28.030.20.22.0073 $408.40 20.030.20.44.0060 $126.80 21.030.20.43.0031 $180.30 28.030.20.22.0085 $75.50 21.030.20.11.0001 $46.00 21.030.20.43.0045 $268.00 28.030.20.22.0088 $279.10 21.030.20.13.0012 $126.00 21.030.20.43.0046 $62.00 28.030.20.22.0089 $268.00 21.030.20.13.0020 $394.90 21.030.20.43.0058 $416.00 28.030.20.22.0092 $268.00 21.030.20.13.0044 $94.00 21.030.20.43.0079 $327.20 28.030.20.22.0099 $268.00 21.030.20.13.0053 $268.00 28.030.20.11.0002 $472.00 28.030.20.22.0101 $308.70 21.030.20.13.0062 $268.00 28.030.20.11.0013 $1,817.60 28.030.20.23.0015 $268.00 21.030.20.13.0064 $268.00 28.030.20.11.0035 $1,484.00 28.030.20.23.0036 $112.00 21.030.20.13.0089 $268.00 28.030.20.12.0026 $268.00 28.030.20.23.0060 $393.80 21.030.20.13.0090 $180.90 28.030.20.12.0028 $112.00 28.030.20.23.0070 $323.50 21.030.20.14.0005 $57.00 28.030.20.12.0029 $316.10 28.030.20.23.0081 $268.00 21.030.20.14.0007 $360.50 28.030.20.12.0040 $272.40 28.030.20.23.0094 $375.30 21.030.20.14.0010 $268.00 28.030.20.12.0048 $438.20 28.030.20.23.0096 $360.50 21.030.20.14.0014 $268.00 28.030.20.12.0063 $460.40 28.030.20.23.0108 $367.90 21.030.20.14.0022 $401.20 28.030.20.12.0073 $279.10 28.030.20.23.0121 $46.00 21.030.20.14.0031 $124.00 28.030.20.12.0078 $408.40 28.030.20.23.0123 $268.00 21.030.20.14.0034 $275.40 28.030.20.12.0115 $755.05 28.030.20.23.0132 $441.90 21.030.20.24.0015 $246.10 28.030.20.13.0061 $94.00 28.030.20.23.0136 $268.00 City of Stillwater 2011 Certification of Delinquent Utility Billings For Collection with the 2012 Property Taxes Project #0001 1 Year -10% Interest PID A mount 28.030.20.23.0140 28.030.20.23.0140 28.030.20.24.0020 28.030.20.24.0024 28.030.20.24.0025 28.030.20.24.0028 28.030.20.24.0051 28.030.20.24.0061 28.030.20.24.0075 28.030.20.24.0099 28.030.20.24.0102 28.030.20.24.0110 28.030.20.31.0004 28.030.20.31.0021 28.030.20.31.0034 28.030.20.31.0042 28.030.20.31.0049 28.030.20.31.0050 28.030.20.31.0088 28.030.20.31.0125 28.030.20.31.0132 28.030.20.31.0135 28.030.20.32.0002 28.030.20.32.0031 28.030.20.32.0046 28.030.20.32.0049 28.030.20.32.0058 28.030.20.32.0075 28.030.20.32.0088 28.030.20.32.0092 28.030.20.32.0099 28.030.20.32.0100 28.030.20.32.0103 28.030.20.32.0107 28.030.20.32.0114 28.030.20.32.0118 28.030.20.32.0144 28.030.20.33.0022 28.030.20.33.0027 28.030.20.33.0052 28.030.20.33.0059 28.030.20.33.0061 $112.00 $441.90 $301.30 $60.70 $408.40 $530.70 $430.80 $408.40 $149.30 $112.00 $258.00 $291.30 $583.00 $49.00 $287.60 $305.00 $268.00 $267.60 $106.00 $268.00 $325.40 $408.40 $430.80 $293.90 $314.10 $101.93 $268.00 $323.50 $124.00 $205.80 $327.20 $408.40 $133.90 $268.00 $2,914.60 $1,719.50 $268.00 $293.90 $367.90 $57.00 $456.70 $112.00 PID Amount 28.030.20.33.0074 $1,940.20 28.030.20.33.0082 $68.10 28.030.20.33.0083 $356.80 28.030.20.33.0100 $260.50 28.030.20.34.0004 $268.00 28.030.20.34.0007 $268.00 28.030.20.34.0039 $397.50 28.030.20.34.0044 $349.40 28.030.20.34.0101 $593.80 28.030.20.34.0110 $312.40 28.030.20.41.0019 $1,385.60 28.030.20.41.0035 $2,094.10 28.030.20.41.0035 $329.60 28.030.20.41.0036 $834.90 28.030.20.41.0047 $1,058.00 28.030.20.41.0089 $775.70 28.030.20.41.0095 $1,271.50 28.030.20.41.0096 $424.80 28.030.20.41.0109 $1,230.30 28.030.20.41.0154 $2,224.00 28.030.20.42.0070 $220.60 28.030.20.42.0106 $4,069.90 28.030.20.42.0118 $408.60 28.030.20.42.0133 $380.10 28.030.20.42.0165 $339.30 28.030.20.43.0012 $57.00 28.030.20.43.0031 $57.00 28.030.20.43.0100 $660.00 28.030.20.44.0029 $475.00 29.030.20.11.0004 $57.00 29.030.20.11.0008 $193.20 29.030.20.11.0057 $401.20 29.030.20.14.0032 $416.00 29.030.20.14.0049 $260.20 29.030.20.14.0066 $312.40 29.030.20.21.0048 $538.10 29.030.20.21.0061 $279.10 29.030.20.24.0011 $268.00 29.030.20.24.0051 $541.80 29.030.20.31.0031 $386.40 29.030.20.31.0043 $564.00 29.030.20.32.0014 $1,000.60 PID Amount 29.030.20.32.0028 $75.40 29.030.20.32.0034 $268.00 29.030.20.32.0044 $312.40 29.030.20.32.0050 $298.30 29.030.20.32.0055 $165.80 29.030.20.32.0066 $312.40 29.030.20.32.0068 $364.20 29.030.20.32.0070 $67.00 29.030.20.32.0083 $133.00 29.030.20.33.0010 $386.40 29.030.20.33.0013 $386.40 29.030.20.33.0030 $266.50 29.030.20.33.0048 $316.10 29.030.20.33.0076 $508.50 29.030.20.34.0010 $271.70 29.030.20.34.0020 $353.10 29.030.20.34.0022 $332.00 29.030.20.34.0032 $116.20 29.030.20.34.0036 $86.60 29.030.20.34.0037 $471.50 29.030.20.34.0045 $268.00 29.030.20.34.0081 $301.30 29.030.20.34.0084 $445.60 29.030.20.34.0085 $504.80 29.030.20.34.0105 $155.00 29.030.20.41.0023 $327.20 29.030.20.41.0041 $60.70 29.030.20.41.0042 $364.20 29.030.20.41.0049 $512.20 29.030.20.41.0055 $427.10 29.030.20.41.0072 $317.20 29.030.20.41.0092 $312.40 29.030.20.41.0093 $301.30 29.030.20.41.0105 $170.60 29.030.20.41.0109 $583.00 29.030.20.41.0116 $338.30 29.030.20.42.0009 $297.60 29.030.20.42.0017 $512.20 29.030.20.42.0022 $90.30 29.030.20.42.0031 $619.50 29:030.20.43.0020 $279.10 29.030.20.43.0027 $493.70 City of Stillwater 2011 Certification of Delinquent Utility Billings For Collection with the 2012 Property Taxes Project #0001 1 Year -10% Interest PID Amount 29.030.20.43.0030 29.030.20.43.0031 29.030.20.43.0041 29.030.20.43.0054 29.030.20.43.0075 29.030.20.43.0078 29.030.20.44.0020 29.030.20.44.0026 29.030.20.44.0031 29.030.20.44.0041 29.030.20.44.0052 29.030.20.44.0053 29.030.20.44.0075 29.030.20.44.0103 29.030.20.44.0107 29.030.20.44.0114 29.030.20.44.0116 30.030.20.31.0013 30.030.20.31.0033 30.030.20.32.0113 30.030.20.33.0033 30.030.20.33.0055 30.030.20.34.0050 30.030.20.41.0019 30.030.20.41.0022 30.030.20.44.0035 31.030.20.11.0007 31.030.20.11.0030 31.030.20.11.0038 31.030.20.11.0041 31.030.20.11.0066 31.030.20.11.0080 31.030.20.11.0088 31.030.20.11.0090 31.030.20.11.0091 31.030.20.11.0094 31.030.20.11.0098 31.030.20.12.0007 31.030.20.12.0013 31.030.20.13.0012 31.030.20.13.0045 31.030.20.14.0020 $279.10 $293.90 $268.00 $124.00 $423.40 $135.30 $390.10 $268.00 $139.10 $268.00 $144.70 $124.00 $268.00 $149.90 $67.00 $330.90 $124.00 $164.70 $64.40 $2,310.00 $46.80 $431.90 $212.40 $767.50 $205.80 $232.70 $460.40 $87.00 $200.60 $290.20 $279.10 $397.50 $279.10 $475.20 $219.60 $128.00 $268.00 $312.40 $279.10 $338.30 $57.00 $269.10 PID Amount 31.030.20.14.0040 $268.00 31.030.20.24.0013 $486.30 31.030.20.31.0021 $258.00 31.030.20.31.0027 $464.10 31.030.20.31.0066 $57.00 31.030.20.31.0078 $367.90 31.030.20.31.0083 $286.90 31.030.20.31.0092 $271.70 31.030.20.41.0021 $268.00 31.030.20.41.0054 $182.80 31.030.20.42.0004 $163.90 31.030.20.43.0009 $102.00 31.030.20.44.0014 $5,717.00 31.030.20.44.0015 $419.70 32.030.20.11.0019 $504.80 32.030.20.11.0020 $301.30 32.030.20.12.0011 $449.30 32.030.20.12.0048 $460.40 32.030.20.12.0049 $552.90 32.030.20.12.0053 $301.30 32.030.20.12.0058 $316.10 32.030.20.12.0070 $232.20 32.030.20.13.0029 $419.70 32.030.20.13.0034 $94.00 32.030.20.13.0048 $401.20 32.030.20.13.0065 $353.10 32.030.20.13.0084 $305.00 32.030.20.13.0097 $268.00 32.030.20.14.0046 $379.00 32.030.20.14.0093 $200.30 32.030.20.14.0106 $441.90 32.030.20.21.0009 $268.00 32.030.20.21.0029 $456.70 32.030.20.21.0054 $312.40 32.030.20.22.0006 $249.80 32.030.20.22.0012 $364.20 32.030.20.22.0017 $390.10 32.030.20.22.0046 $351.70 32.030.20.22.0065 $268.00 32.030.20.22.0085 $268.00 32.030.20.22.0107 $268.00 32.030.20.23.0026 $334.60 PID Amount 32.030.20.23.0046 $345.70 33.030.20.11.0021 $90.30 33.030.20.11.0030 $297.60 33.030.20.11.0044 $482.60 33.030.20.11.0048 $279.10 33.030.20.11.0063 $764.00 33.030.20.11.0064 $213.40 33.030.20.11.0065 $268.00 33.030.20.11.0085 $408.40 33.030.20.11.0087 $578.80 33.030.20.11.0093 $201.00 33.030.20.11.0102 $427.10 33.030.20.11.0107 $460.40 33.030.20.11.0111 $504.80 33.030.20.11.0126 $456.70 33.030.20.11.0129 $305.00 33.030.20.11.0136 $282.80 33.030.20.11.0138 $268.00 33.030.20.12.0017 $90.30 33.030.20.12.0021 $397.50 33.030.20.12.0034 $271.30 33.030.20.12.0035 $196.60 33.030.20.12.0039 $415.80 33.030.20.12.0051 $316.10 33.030.20.12.0062 $268.00 33.030.20.12.0086 $268.00 33.030.20.12.0087 $210.20 33.030.20.12.0089 $268.00 33.030.20.12.0091 $345.70 33.030.20.12.0111 $92.10 33.030.20.12.0112 $393.80 33.030.20.12.0116 $107.70 33.030.20.12.0121 $190.00 33.030.20.12.0156 $124.00 33.030.20.13.0030 $379.00 33.030.20.13.0030 $360.50 33.030.20.13.0061 $268.00 33.030.20.13.0066 $464.10 33.030.20.14.0015 $163.60 33.030.20.14.0022 $408.40 33.030.20.14.0032 $195.20 33.030.20.14.0050 $57.00 City of Stillwater 2011 Certification of Delinquent Utility Billings For Collection with the 2012 Property Taxes Project #0001 1 Year- 10% Interest PID Amount PID Amount PID Amount 33.030.20.14.0051 $353.80 33.030.20.14.0071 $390.10 33.030.20.14.0074 $268.00 33.030.20.14.0075 $92.10 33.030.20.14.0118 $124.00 33.030.20.14.0120 $190.00 33.030.20.14.0126 $268.00 33.030.20.14.0127 $57.00 33.030.20.14.0128 $268.00 33.030.20.14.0132 $268.00 33.030.20.21.0008 $353.10 33.030.20.21.0063 $268.00 33.030.20.21.0082 $408.40 33.030.20.21.0104 $360.50 33.030.20.21.0116 $353.10 33.030.20.21.0123 $375.30 33.030.20.22.0041 $268.00 33.030.20.22.0055 $330.90 33.030.20.24.0027 $334.60 33.030.20.31.0029 $201.20 33.030.20.31.0030 $147.70 33.030.20.31.0054 $64.70 33.030.20.31.0065 $338.30 33.030.20.32.0023 $57.00 33.030.20.32.0023 $57.00 33.030.20.32.0033 $258.00 33.030.20.32.0033 $215.80 33.030.20.32.0033 $201.00 33.030.20.32.0040 $153.60 33.030.20.34.0021 $268.00 34.030.20.22.0013 $419.70 34.030.20.22.0028 $386.40 34.030.20.22.0068 $356.80 34.030.20.22.0076 $464.10 34.030.20.23.0009 $128.47 34.030.20.23.0037 $268.00 34.030.20.23.0044 $290.20 34.030.20.23.0045 $404.90 34.030.20.23.0049 $375.20 34.030.20.23.0090 $74.00 34.030.20.31.0025 $143.40 5151,568.41 RESOLUTION 2011 -188 ADOPTING DELINQUENT GARBAGE BILL CHARGES PROJECT NO. 0002 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent garbage bill charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill charges and is hereby levied as an assessment against those parcels and the total is $89,126.89. Adopted by the Stillwater City Council this 20 day of December 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2011 Certification of Delinquent Garbage Billings For Collection with the 2012 Property Taxes Project #0002 1 Year -10% Interest PID Amount PID Amount PID Amount 33.030.20.11.0136 $231.33 28.030.20.21.0111 $231.73 30.030.20.41.0028 $230.06 33.030.20.14.0013 $55.59 28.030.20.31.0004 $299.78 28.030.20.34.0044 $276.54 33.030.20.14.0118 $196.55 28.030.20.31.0049 $231.78 31.030.20.11.0041 $276.78 33.030.20.11.0030 $311.02 28.030.20.21.0112 $276.60 28.030.20.33.0025 $97.35 33.030.20.14.0111 $67.04 28.030.20.21.0083 $264.78 28.030.20.33.0100 $126.00 33.030.20.11.0050 $65.62 28.030.20.21.0023 $325.62 28.030.20.43.0100 $512.18 33.030.20.11.0048 $276.60 21.030.20.13.0062 $227.84 28.030.20.34.0004 $56.39 33.030.20.14.0128 $232.23 21.030.20.13.0063 $128.64 28.030.20.34.0007 $276.60 33.030.20.13.0061 $275.88 28.030.20.21.0074 $276.54 28.030.20.33.0027 $325.86 33.030.20.12.0049 $131.34 32.030.20.13.0034 $232.17 28.030.20.33.0059 $225.45 33.030.20.12.0039 $277.98 28.030.20.22.0058 $328.50 28.030.20.23.0113 $276.72 33.030.20.12.0091 $275.76 28.030.20.34.0051 $52.59 28.030.20.22.0092 $270.26 34.030.20.23.0090 $269.46 33.030.20.21.0052 $325.80 29.030.20.44.0116 $150.24 33.030.20.14.0074 $275.76 29.030.20.33.0010 $315.60 29.030.20.34.0038 $148.00 28.030.20.21.0004 $55.59 29.030.20.32.0068 $325.50 29.030.20.33.0048 $275.76 21.030.20.13.0064 $275.16 21.030.20.34.0053 $111.34 32.030.20.22.0094 $67.20 20.030.20.44.0024 $326.34 28.030.20.24.0105 $170.99 20.030.20.21.0020 $367.76 33.030.20.21.0102 $246.53 28.030.20.23.0136 $325.32 20.030.20.22.0022 $65.62 33.030.20.21.0082 $262.26 29.030.20.34.0085 $325.56 32.030.20.23.0046 $119.26 33.030.20.21.0082 $232.23 33.030.20.32.0030 $62.62 28.030.20.44.0029 $875.96 29.030.20.31.0043 $325.56 20.030.20.34.0012 $62.62 29.030.20.44.0026 $232.23 29.030.20.31.0024 $62.62 21.030.20.14.0007 $276.60 29.030.20.43.0020 $276.36 32.030.20.13.0097 $267.94 28.030.20.13.0154 $305.72 32.030.20.12.0048 $325.62 28.030.20.12.0026 $276.60 28.030.20.24.0061 $325.62 28.030.20.31.0138 $325.62 21.030.20.43.0028 $63.88 28.030.20.24.0028 $275.52 20.030.20.44.0003 $275.73 33.030.20.21.0055 $55.59 28.030.20.24.0024 $276.60 31.030.20.11.0030 $73.05 28.030.20.42.0083 $138.15 28.030.20.24.0049 $319.79 21.030.20.34.0036 $232.23 28.030.20.13.0083 $60.92 28.030.20.23.0140 $273.32 21.030.20.14.0014 $276.60 29.030.20.42.0017 $167.45 28.030.20.23.0029 $108.18 28.030.20.33.0074 $276.48 29.030.20.42.0031 $325.86 32.030.20.13.0084 $277.44 29.030.20.12.0036 $125.43 29.030.20.42.0009 $279.21 28.030.20.21.0107 $79.00 33.030.20.34.0021 $55.59 32.030.20.21.0029 $157.96 28.030.20.21.0069 $300.62 29.030.20.43.0075 $324.66 32.030.20.14.0046 $327.36 28.030.20.24.0020 $325.62 33.030.20.12.0067 $263.28 29.030.20.24.0001 $325.62 28.030.20.21.0135 $586.44 21.030.20.13.0020 $128.24 33.030.20.24.0027 $325.62 28.030.20.22.0089 $553.98 31.030.20.14.0061 $182.21 33.030.20.32.0008 $143.92 20.030.20.43.0014 $76.84 28.030.20.24.0099 $170.99 33.030.20.32.0033 $218.92 29.030.20.11.0049 $276.60 28.030.20.43.0012 $52.59 28.030.20.32.0100 $326.46 21.030.20.34.0009 $231.87 28.030.20.12.0078 $325.86 28.030.20.23.0060 $323.40 28.030.20.23.0132 $325.44 29.030.20.24.0053 $325.62 32.030.20.12.0053 $325.62 29.030.20.32.0029 $63.00 31.030.20.43.0009 $278.76 29.030.20.44.0048 $221.86 28.030.20.32.0107 $283.64 28.030.20.32.0058 $271.38 31.030.20.14.0040 $276.36 29.030.20.41.0077 $274.26 31.030.20.11.0098 $276.54 City of Stillwater 2011 Certification of Delinquent Garbage Billings For Collection with the 2012 Property Taxes Project #0002-1 Year -10% Interest PID Amount PID Amount PID Amount 32.030.20.22.0107 $325.62 31.030.20.11.0085 $331.49 33.030.20.31.0029 $159.58 21.030.20.33.0062 $232.23 32.030.20.24.0050 $137.12 28.030.20.31.0023 $273.84 28.030.20.34.0039 $276.18 29.030.20.24.0037 $327.31 19.030.20.34.0044 $279.65 30.030.20.41.0019 $343.45 21.030.20.33.0048 $178.34 28.030.20.24.0067 $274.14 34.030.20.22.0006 $72.93 32.030.20.22.0017 $329.58 28.030.20.24.0051 $430.60 29.030.20.34.0084 $276.60 33.030.20.11.0065 $336.64 33.030.20.13.0057 $233.43 20.030.20.21.0029 $274.14 33.030.20.11.0111 $281.33 19.030.20.44.0034 $157.01 31.030.20.12.0007 $224.01 29.030.20.21.0048 $312.49 29.030.20.32.0028 $198.61 28.030.20.32.0075 $327.86 28.030.20.24.0110 $219.96 32.030.20.14.0106 $281.52 21.030.20.13.0044 $62.62 28.030.20.23.0108 $445.92 33.030.20.12.0139 $276.48 31.030.20.13.0012 $325.62 28.030.20.34.0043 $364.65 33.030.20.22.0041 $401.60 28.030.20.43.0069 $332.17 28.030.20.12.0073 $276.48 32.030.20.21.0098 $128.24 29.030.20.43.0030 $277.62 28.030.20.42.0127 $410.26 28.030.20.24.0066 $76.62 28.030.20.13.0081 $369.29 21.030.20.14.0009 $128.24 33.030.20.31.0002 $279.98 33.030.20.12.0017 $278.82 33.030.20.11.0049 $329.58 28.030.20.41.0089 $260.52 31.030.20.11.0090 $325.26 34.030.20.22.0013 $336.54 20.030.20.43.0063 $106.22 21.030.20.13.0053 $224.10 28.030.20.31.0021 $327.24 28.030.20.32.0046 $275.22 33.030.20.31.0063 $73.62 32.030.20.21.0003 $264.78 33.030.20.11.0129 $306.95 29.030.20.24.0051 $273.00 28.030.20.34.0110 $319.84 20.030.20.21.0015 $348.46 28.030.20.12.0063 $355.00 33.030.20.13.0066 $336.88 21.030.20.34.0148 $329.37 29.030.20.41.0055 $325.62 31.030.20.24.0013 $63.86 29.030.20.44.0020 $279.93 28.030.20.21.0108 $274.14 20.030.20.13.0011 $264.78 31.030.20.31.0066 $111.18 29.030.20.32.0081 $69.25 21.030.20.13.0012 $57.44 33.030.20.14.0014 $196.58 20.030.20.33.0045 $311.02 29.030.20.41.0009 $947.26 28.030.20.12.0029 $236.72 21.030.20.33.0027 $276.48 31.030.20.14.0008 $179.12 31.030.20.31.0092 $280.08 21.030.20.43.0045 $147.63 33.030.20.14.0029 $321.55 33.030.20.11.0044 $351.46 28.030.20.24.0025 $464.74 21.030.20.33.0116 $0.00 32.030.20.21.0009 $276.48 28.030.20.32.0099 $276.60 28.030.20.33.0061 $322.12 33.030.20.11.0138 $274.14 29.030.20.14.0032 $275.88 28.030.20.22.0088 $136.57 32.030.20.12.0070 $325.62 29.030.20.31.0066 $155.30 28.030.20.34.0101 $338.56 32.030.20.32.0054 $291.13 32.030.20.13.0029 $288.04 31.030.20.31.0083 $210.13 31.030.20.31.0078 $277.12 32.030.20.14.0022 $325.62 31.030.20.14.0020 $311.02 29.030.20.41.0092 $331.13 34.030.20.23.0044 $325.92 29.030.20.43.0041 $283.10 29.030.20.41.0023 $266.28 29.030.20.33.0063 $268.98 33.030.20.14.0071 $265.39 19.030.20.34.0062 $128.24 33.030.20.34.0082 $117.49 34.030.20.22.0076 $347.96 21.030.20.43.0063 $77.46 33.030.20.14.0075 $128.24 33.030.20.21.0116 $274.14 30.030.20.34.0009 $283.10 29.030.20.41.0093 $235.47 20.030.20.44.0051 $328.11 28.030.20.33.0053 $344.46 29.030.20.34.0037 $197.19 28.030.20.24.0062 $283.10 29.030.20.24.0011 $261.52 29.030.20.31.0067 $264.52 28.030.20.21.0101 $75.09 28.030.20.21.0103 $78.78 29.030.20.34.0081 $334.28 32.030.20.21.0093 $232.23 31.030.20.11.0066 $329.58 33.030.20.21.0063 $365.74 28.030.20.31.0088 $607.34 28.030.20.12.0077 $356.33 City of Stillwater 2011 Certification of Delinquent Garbage Billings For Collection with the 2012 Property Taxes Project #0002 1 Year -10% Interest PID Amount PID Amount PID Amount 32.030.20.22.0012 $333.88 33.030.20.11.0134 $151.71 29.030.20.44.0114 $325.23 21.030.20.33.0099 $232.23 31.030.20.31.0006 $284.54 28.030.20.32.0013 $100.56 32.030.20.24.0058 $334.28 21.030.20.41.0013 $76.62 21.030.20.33.0097 $128.24 28.030.20.24.0064 $569.66 28.030.20.13.0149 $228.92 29.030.20.41.0072 $265.44 21.030.20.14.0033 $328.81 19.030.20.31.0051 $98.34 30.030.20.33.0065 $73.62 31.030.20.11.0007 $325.50 20.030.20.21.0048 $273.41 29.030.20.34.0032 $66.44 32.030.20.21.0043 $83.52 33.030.20.14.0027 $335.52 33.030.20.22.0055 $271.24 33.030.20.14.0132 $372.81 29.030.20.12.0035 $316.32 19.030.20.21.0019 $78.09 30.030.20.34.0046 $305.17 33.030.20.11.0085 $268.14 29.030.20.34.0020 $236.36 33.030.20.32.0032 $325.62 28.030.20.21.0036 $128.06 28.030.20.42.0014 $192.95 21.030.20.13.0074 $239.12 29.030.20.44.0014 $222.72 33.030.20.14.0127 $268.11 32.030.20.23.0043 $503.67 33.030.20.13.0031 $327.60 28.030.20.32.0083 $273.15 32.030.20.22.0046 $234.05 28.030.20.31.0028 $229.34 29.030.20.32.0050 $230.96 28.030.20.43.0075 $277.70 31.030.20.13.0029 $389.72 21.030.20.34.0041 $214.17 29.030.20.34.0022 $319.82 20.030.20.21.0050 $227.99 19.030.20.13.0017 $132.48 19.030.20.42.0007 $138.14 33.030.20.12.0087 $439.47 33.030.20.32.0033 $143.06 28.030.20.32.0088 $309.78 28.030.20.31.0042 $62.62 30.030.20.31.0013 $251.58 19.030.20.42.0020 $333.07 30.030.20.41.0022 $150.24 32.030.20.22.0059 $171.15 33.030.20.12.0110 $249.54 31.030.20.11.0080 $265.20 29.030.20.32.0034 $213.11 29.030.20.33.0007 $200.94 33.030.20.14.0065 $128.24 21.030.20.14.0034 $76.62 29.030.20.41.0042 $281.09 21.030.20.33.0118 $277.98 19.030.20.21.0088 $144.23 28.030.20.23.0015 $329.15 29.030.20.33.0073 $52.59 28.030.20.21.0092 $138.68 34.030.20.22.0068 $397.29 33.030.20.12.0034 $120.74 28.030.20.21.0092 $79.50 33.030.20.14.0022 $316.26 21.030.20.34.0123 $219.02 21.030.20.33.0018 $62.63 28.030.20.31.0125 $330.18 33.030.20.13.0045 $289.68 29.030.20.11.0004 $87.67 19.030.20.42.0009 $312.69 21.030.20.34.0037 $388.72 32.030.20.13.0032 $93.03 21.030.20.34.0144 $275.28 32.030.20.22.0085 $163.80 33.030.20.13.0030 $65.37 29.030.20.14.0086 $606.14 21.030.20.43.0058 $154.56 TOTAL $89,126.89 32.030.20.13.0070 $236.36 29.030.20.43.0019 $67.69 31.030.20.12.0013 $318.20 29.030.20.34.0040 $98.84 21.030.20.24.0015 $266.02 33.030.20.11.0104 $280.71 28.030.20.22.0101 $154.89 21.030.20.14.0021 $151.71 33.030.20.12.0035 $224.00 28.030.20.21.0113 $104.42 28.030.20.32.0002 $275.12 33.030.20.12.0021 $276.24 29.030.20.34.0045 $280.41 21.030.20.34.0042 $308.72 33.030.20.11.0085 $235.42 29.030.20.14.0020 $323.28 28.030.20.42.0118 $234.44 21.030.20.33.0016 $264.11 34.030.20.22.0028 $58.72 33.030.20.32.0040 $69.20 20.030.20.21.0023 $307.41 28.030.20.42.0100 $270.60 .21.030.20.24.0028 $235.42 33.030.20.14.0032 $218.40 19.030.20.44.0042 $236.78 29.030.20.41.0006 $276.72 32.030.20.23.0026 $279.12 29.030.20.41.0041 $53.63 33.030.20.11.0124 $125.10 28.030.20.22.0044 $266.92 CITY OF STILLWATER MEMORANDUM TO: Mayor & City Council FROM: Sharon Harrison, Finance Directo aF-11 DATE: December 20,2011 SUBJECT: Utility Billing Adjustments Description Recommendation 1 Leaking Toilet Adjust 4th Qtr 2011 and 1 st qtr 2012 from 28,000 gallons to 12,000 gallons MEMORANDUM To: Mayor and Council el From: Rose Holman p MISS ecialist �, Date: December 16, 2011 Subject: Rollover of Unexpended 2011 Capital Outlay (53 10) Funds This memo is to request Council approval to rollover unexpended 2011 Capital Outlay funds. I am requesting rollover for the 5310 account (MIS computer equipment) for several departments. 100-4020 MIS $ 35,287.00 100-4030 Finance $ 20,000.00 202 —4202 Recreation Center $ 5,598.00 100-4060 Police $ 15,635.00 100-4070 Fire $ 2,264.00 These are the amounts that I am requesting to rollover from each department for 2011. However, some of these amounts will be reallocated as needed for 2012. STAFF REQUEST ITEM Department: Community Dev. /Building Insp. Date: December 15, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Capital Outlay Carryover - Building Inspection Workstations - $6,600 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) This item will be moved to the 2012 and 2013 CIP ADDITIONAL INFORMATION ATTACHED Yes No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK - A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: December 15, 2011 / . ;i ;Z' a i Turnblad A RESOLUTION SUSPENDING PERFORMANCE OF CERTAIN CONTRACTS WHEREAS, the City is a party to a contract with St. Croix Events, Inc. (St. Croix) whereby the City authorized St. Croix to organize and conduct a Marathon Race in Stillwater made October 5, 2010, for a term of one year, subject to certain conditions, and WHEREAS, the City is also a party to a contract with Lumberjack Days Festival Association, Inc. (the Association) whereby the City authorized the Association to conduct the Lumberjack Days celebration in Stillwater, and the Festival contract was made subject to certain conditions in September of 2008 for a term of five (5) years, and WHEREAS, the St. Croix contract and the Association contract (collectively the Contracts) reserve unto the City all rights under the police power of the City to suspend any part of either event when the public's health, safety and welfare is threatened, it has come to the attention of the City that obligations of St. Croix and the Association to pay for goods and services rendered and delivered to St. Croix and the Association for the conducting of both events are unpaid and have resulted in litigation, and WHEREAS, St. Croix has not paid the City $7,542 for public safety services provided to the Marathon in 2010 and 2011, and a Judgment filed in the Washington County District Court in April of 2011 against St. Croix in favor of RES Specialty Pyrotechnics (RES) of Belle Plaine, Minnesota, on the basis that RES had not been paid for providing fireworks for the 4th of July and Lumberjack Days for the years 2008 and 2009, and a Judgment is in the amount of $104,620 even though the City had contributed $40,000 to the Association towards the cost of fireworks in each of those years, and WHEREAS, complaints have been made with the City regarding unpaid creditors of both St. Croix and the Association and the complaints remain under investigation, and the level of public disapproval of a continued association with either entity is damaging to the health, safety and welfare of the community, NOW, THEREFORE, be it resolved as follows: 1.) That the Contract for the Marathon will not be renewed; 2.) That the Contract for Lumberjack Days and the 4th of July is hereby suspended pending the results of the pending investigation; 3.) That once the investigation is complete and all related information becomes public, the status of the Lumberjack Days and 4th of July Contracts be again placed on the Agenda for a determination of whether either or both Contracts should be cancelled; 4.) That the Marathon, Lumberjack Days and 4th of July Celebrations for the year 2012 are suspended until further notice. Enacted by the City Council this 20 day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk -2- CITY OF STILLWATER PURCHASING POLICY 1. POLICY. 1.1 The City of Stillwater budget, as adopted for each year, allocates funds for the purchase of supplies, goods and services, contractual and consulting services, other services and capital outlay items. Requests cannot be made for items outside the budget except under special circumstances. These special circumstances will have to be approved by the City Council upon recommendation of the City Administrator. The Purchasing Agent is the City Administrator. 1.2 All budgeted Capital Outlay purchases must be preapproved by the City Council and related purchase orders shall be signed by the City Administrator. Capital Outlay purchases consist of computer equipment with a cost of more than-$500 and all other assets with a cost of 1,000 or more that have a useful life of greater than one (1) year. 1.3 All budgeted purchases shall be reviewed for review by the City Council and provided in the regular meeting packets 1.4 Recurring charges such as contractual services (e.g., cleaning services, uniform services, snow plowing services, etc.), telephone, and utility services do not require purchase orders but the invoices for these services must be approved for payment by the appropriate Department Head or designee. 2. DEPARTMENTS AFFECTED: All Departments. 3. PURCHASING PROCEDURE: 3.1 Purchase Requirements Amount of Purchase: Type of quote required: Approval required by: Written bid specifications: Sealed bids required: Contract required: Purchase order required: Purchase_ s Not Required City Clerk \k'l Rcquil cd up-to Asst. Pub Works Supt W1 0 Police Capt. Deputy Fire Chief 3.2 Bidding Requirements 3.2.1 When supplies or equipment are competitive in nature, specifications cannot exclude all but one type of equipment or supplies. Proposals and specifications must allow free and full competition. Bidding requirements cannot be avoided by splitting a contract into several contracts, each of which is below the minimum amount requiring sealed bids. For example, the City cannot purchase $30,000 of lumber in several transactions, each involving an expenditure of less than $25,000. However, if materials or work logically fall into two separate contracts because they involve separate transactions, as for the service of contractors specializing in -2- Type of Sealed Purchase Amount of quote Approval Written bid bids Contract order Purchase: required: required by: specifications: required: required: required: P urchases At 1_ iced ti., required N'es; signed $1, 000 writt Hea ds ba o nce c,; h a_sgd on type by to 5 000 quotes of urcliase Deo Went pu rchase rvq irk H un less specia c ircumstance s are noted At least City As required NeCon Yes e, xeept Purchases NoAs r $5,000 twethr Administrator based on type of r equired gn,pro for certain up to written purchase. b ased on y e_s co $ quotes t he type of commodi projects; purc required at disc signed by unless special of city City circumstances Admini strator Administrator are noted. or Deputy Treasurer Purchases At least three City Council As required NeAs Construction Yes, except over written based on type of rewired projects yes; for certain $2550,000 quotes purchase. based on commodities construction up to required the type of at discretion projects; $100,000 unless special p urchas e of City signed by circumstances Administrator City are noted. Administrator or Deputy City Council Required. Treasurer Purchases City Clerk Yes Yes Yes, except greater than must for certain $100,000 advertise in construction City's legal projects (i.e., newspaper Local Imp.); signed by City Admin. or Deputy Treasurer 3.2 Bidding Requirements 3.2.1 When supplies or equipment are competitive in nature, specifications cannot exclude all but one type of equipment or supplies. Proposals and specifications must allow free and full competition. Bidding requirements cannot be avoided by splitting a contract into several contracts, each of which is below the minimum amount requiring sealed bids. For example, the City cannot purchase $30,000 of lumber in several transactions, each involving an expenditure of less than $25,000. However, if materials or work logically fall into two separate contracts because they involve separate transactions, as for the service of contractors specializing in -2- different kinds of work, the City can negotiate the contracts individually without sealed bids if the bids do not exceed the $25,000 minimum. 3.2.2 The City of Stillwater is subject to Minnesota state sales tax. There are a few exceptions to state sales tax such as the purchase of fire trucks or marked police cars, and fire truck repair parts. Bidders should specify whether their bid includes sales tax or not. If an invoice for an approved purchase does not include applicable sales tax a corrected invoice including the appropriate sales tax must be obtained from the vendor. 3.2.3 Sealed bids are required for purchases exceeding $100,000. The bids must be advertised by the City Clerk in the City's legal newspaper (Notice to Bidders) and publicly opened and approved by Council resolution. In addition to the legal notice, the City must prepare instructions to bidders and general specifications for sealed bids. Attaching a copy of the proposed contract to the instructions to bidders is required. 3.2.4 Bid security in the amount of five percent (5 %) of the bid (for sealed bids for purchases over $100,000) shall be submitted to the City Clerk. The bid security guarantees that in the event the bidder's offer is accepted, the bidder will enter into a contract in accordance with the proposal. Bid security of the successful bidder will be returned upon execution of the contract documents. Bid securities of unsuccessful bidders will be returned within a reasonable time period (Minnesota Statute §574.27). Failure of the successful bidder to execute the Contract and furnish applicable bonds within ten (10) days after receiving written notice of the award shall cause the bid security to be forfeited as liquidated damages to the City. In the event the successful bidder fails to execute the contract, the City Council may award the contract to the next lower competent bidder unless the Council determines that public interest will be better served by accepting a higher bid, or the contract may be re- advertised. 3.2.5 Municipal contracting law requires that bids must be awarded to the lowest responsible bidder. It should be noted that the bidder who submits the lowest bid in dollars is not necessarily the "lowest responsible bidder" and the quoted phrase gives the Council reasonable discretion in choosing among bidders. Responsibility, in bid statutes, means not only financial responsibility but also integrity, skill, and the likelihood that the bidder will perform faithful and satisfactory work. 3.3 Use of Purchase Order Form 3.3.1 The Purchase Order form is the document which authorizes the vendor to provide a service or commodity to the City. 3.3.2 The Purchase Order form is to be completed with the name and address of the vendor, the quantity, the description, the cost, sales tax, and the -3- 9 account to be charged. The Department Head submitting the Purchase Order form must ensure that the correct account is listed on the form. Charging a purchase to the wrong account because funds do not exist in another account is not allowed. 3 -?T The Original Purchase Order form should be distfibuted as fellows.: White! vender- eep-y-. Blue. s,.i mitsubmitted to the Finance Department along with invoiee an d copies of quotes as appr 3.3.3 Green . �� ^�- -a=and the original invoice. Additional copies of the original Purchase Order can be distributed to (1) Vendor: (21 Department Head d^~� 23.3.4 The Invoice form should be distributed as follows: Original: submit to Finance.. with initials of Department Head or its designee Copy: retained by Department Head 4. APPROVAL OF GOODS /SERVICES AND AUTHORIZATION OF PAYMENT 4.1 Upon receipt of the invoice, Department Heads shall write "Ok to pay" on the invoice, initial same, and submit the invoice to Finance. Note IC -134 forms are required before the City can make final payment for construction contracts with a value exceeding $10,000. 4.2 Finance shall review the invoice for correctness and compliance with the City purchasing policy and include the payment on the list of bills for Council approval in a timely manner and then files the invoice, purchase order and payment (check) accordingly. 4.3 The City Council shall appoint a Deputy Treasurer. The Deputy Treasure shall be authorized to approve and sign purchases in the absence of the City Administrator and shall follow the policy and procedures set forth herein. 4.4 Department Heads shall designate, in writing, employees within their respective departments that are authorized to issue and sign purchase orders, lPA's -and invoices for the Department. The Department Heads shall be responsible for ensuring that the designated person knows and understands the City's purchasing policy and that the designee acts in accordance with the policy. 5. RECREATION FACILITIES MANAGER 5.1 The Recreation Facilities Manager shall be authorized to make purchases provided that the Manager follows the same procedures as stated above. -4- Appendix "A" - Copy of example Purchase Order form Appendix `B" - Copy of example r,,., o,,,,, en t A , t h e at io n «n 4 , aDDroved n invoice - 5 - APPROVING THE CITY OF STILLWATER PURCHASING POLICY WHEREAS, the purchasing policy has been presented to the City Council for review and approval at their regularly scheduled meeting of December 20, 2011. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby adopts the Purchasing Policy. Adopted by the Stillwater City Council this 20 day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Independent Legislative Consultant's Agreement 2012 This Independent Legislative Consultant's Agreement ( "Agreement ") is made this 1st day of January, 2011, by and between the City of Stillwater, a Home Rule Charter City of the third class under the laws of the State of Minnesota with offices at 216 North 4th Street, Stillwater, Minnesota 55082 ( "City ") and The Conach Group, LLC a Subchapter S Minnesota Company registered with the Secretary of State, ( "Consultant "), in consideration of the mutual promises made herein, as follows: Article 1.Term of Agreement This Agreement will become effective on January 1, 2011 and will continue in effect for one year or until sixty days (60) days after written notice of termination is provided by the Consultant. Article 2. Services to be Performed by Consultant 2.1. Specific Services. [DESCRIBED IN DETAIL ON THE "DESCRIPTION OF SERVICES" TO BE PERFORMED] Consultant agrees to perform the services specified in the "Description of Services" attached to this Agreement as Exhibit A and incorporated herein by this reference. 2.2. Method of Performing Services. Consultant will determine the method, details, and means of performing the above - described services. 2.3. Employment of Assistants. Consultant may, at Consultant's own expense, employ such assistants as Consultant deems necessary to perform the services required of Consultant by this Agreement. City may not control, direct, or supervise Consultant's assistants or employees in the performance of those services. Article 3. Compensation 3.1. Flat Rate. In consideration for the services to be performed by Consultant, City agrees to pay Consultant the sum of Fifteen Hundred Dollars($1,500) a month or Eighteen Hundred Dollars ($18,000) per year and all expenses incurred by Consultant on behalf of City in connection with the services described in Article 2 of this Agreement and pre- approved by the City. 3.2. Date for Payment of Compensation. For services rendered under this Agreement, City agrees to pay Consultant the sum set forth in Section 3_1 of this Agreement, payable on the first day of each month, until the entire sum has been paid. Article 4. Obligations of Consultant 4.1. Minimum Amount of Service. Consultant will put forth such effort as is reasonably necessary to fulfill the spirit and purpose of this contract. 4.2. Hours During Which Services May be Performed. Consultant will have no fixed hours and will perform the duties set forth in this contract on a schedule he will create. 4.3. Tools and Instrumentalities. Consultant will supply all tools and instrumentalities required to perform the services under this Agreement. 4.4. Consultant further agrees to hold City free and harmless from any and all claims arising from any such negligent act or omission. Consultant will not be liable to City, or to anyone who may claim any right due to a relationship with City, for any acts or omissions in the performance of services under the terms of this Agreement or on the part of employees or agents of Consultant unless such acts or omissions are due to willful misconduct. City will indemnify and hold Consultant free and harmless from any obligations, costs, claims, judgments, attorneys' fees, and attachments arising from, growing out of, or in any way connected with the services rendered to City under the terms of this Agreement, unless Consultant is judged by a court of competent jurisdiction to be guilty of willful misconduct. 4.5. Assignment. Neither this Agreement nor any duties or obligations under this Agreement may be assigned by Consultant without the prior written consent of City. Article 5. Obligations of City 5.1. Cooperation of City. City agrees to comply with all reasonable requests of Consultant [and to provide access to all documents reasonably) necessary to the performance of Consultant's duties under this Agreement. 5.2. Place of Work. It is understood that Consultant services will 'be rendered largely at the Consultant's office and not in the offices of the City. 5.3. Assignment. Neither this Agreement nor any duties or obligations under this Agreement may be assigned by City without the prior written consent of Consultant. Article 6. Termination Of Agreement 6.1. Expiration of Agreement. Unless otherwise terminated as provided herein, this Agreement shall continue in force for a period of 12 months OR [until the services provided for herein have been fully and completely performed] and shall thereupon terminate unless renewed in writing by both parties, OR Termination Upon Notice. Notwithstanding any other provisions of this Agreement, either party hereto may terminate this Agreement at any time by giving Sixty Days (60) written notice to the other party. Unless otherwise terminated as provided herein, this Agreement shall continue in force until the services provided for herein have been fully and completely performed. 6.2. Termination on Occurrence of Stated Events. This Agreement shall terminate automatically on the occurrence of (1) bankruptcy or insolvency of either party; (2) sale of the business of Consultant; (3) death of the Consultant; or (4) assignment of this Agreement by either party without the express written consent of the other party. 6.3. Termination by City for Default of Consultant. Should Consultant default in the performance of this Agreement or materially breach any of its provisions, City, at City option, may terminate this Agreement by giving Sixty Days (60) written notification to Consultant. 6.4. Termination by Consultant for Default of City. Should City default in the performance of this Agreement or materially breach any of its provisions, Consultant, at Consultant's option, may terminate this Agreement by giving Sixty Days (60) written notification to City. 6.5. Termination for Failure to Make Agreed -Upon Payments. Should City fail to pay Consultant all or any part of the compensation set forth in Paragraphs 3_1 and 3_2 of this Agreement on the due date, Consultant, at Consultant's option, may terminate this Agreement if the failure is not remedied by Company within Thirty Days (30) from the date payment is due. Article 7. General Provisions 7.1. Notices. Any notices to be given hereunder by either party to the other may be effected either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change that address by written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of the date of actual receipt; mailed notices shall be deemed communicated as of three (3) days after the date of mailing. Any notice may be served upon the City by delivering it in writing addressed to the City: City of Stillwater 216 North 4th Street Stillwater, MN 55082 by depositing it in a United States Mail Deposit Box with postage fully prepaid and addressed to the Company at the above address; and to the Consultant by delivering it in writing addressed to the Consultant , or by depositing it in a United States Mail Deposit Box with the postage thereon fully prepaid. 7.2. Entire Agreement. This Agreement supersedes any and all agreements, either oral or in writing, between the parties hereto with respect to the rendering of services by Consultant for City, and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing signed by the party to be charged. 7.3. Partial Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 7.4. Payment of Moneys Due Deceased Consultant. If Consultant dies prior to the completion of this Agreement, any moneys that may be due Consultant from City under this Agreement as of the date of death shall be paid to Consultant's executors, administrators, heirs, personal representatives, successors, and assigns. 7.5. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written. Ken Harycki - Mayor, City of Stillwater Larry D. Hansen, City Administrator Mike Campbell, President The CONACH GROUP Exhibit A "Description of Services" Consultant will carry on the customary activities of a Legislative Consultant, including, but not necessarily limited to Federal and State projects given prior authorization by the City Council. Consultant shall devote necessary time and attention to such duties and shall use his best efforts with regard to all of such duties. APPROVAL OF THE 2012 INDEPENDENT LEGISLATIVE CONSULTANT'S AGREEMENT BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between The Conach Group, LLC and the City of Stillwater for 2012 legislative consultant services is hereby approved and authorizes the Mayor and City Administrator to sign the contract. 2011. Adopted by the City Council of the City of Stillwater this 20th day of December, Ken Harycki, Mayor ATTEST: Diane F. Ward City Clerk r APPOINTING MIKE KELIHER AND REAPPOINTING LESLIE LINDBERGH JONES AND KATHY STARK TO THE LIBRARY BOARD WHEREAS, the Library Board of Trustees have recommended the appointment of Mike Keliher and reappointment of Leslie Jones and Kathy Stark. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, at their regularly scheduled meeting on December 20, 2011 approved the appointment/reappointment to the Library Board as follows: Kathy Stark Leslie Lindbergh Jones Mike Keliher Term Expires: 01/01/2015 Term Expires: 01/01/2015 Term Expires: 01/01/2015 Adopted by the Stillwater City Council this 20th day of December, 2011. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk W Stillwater Public Library 224 N. Third Street Stillwater, Minnesota 55082 Memo To: Mayor and City Council From: Lynne Bertalmio, Director Re: Library Board Appointments December 15, 2011 The library's Board of Trustees appreciates the City Council's willingness to allow the Trustees to make recommendations regarding the filling of vacancies on the Board. Interviews allow the Trustees to gather information about the strengths of the various candidates vis a vis the needs of the Board at this point in the life of the organization. The Board appreciates the interest and enthusiasm of all of the candidates, but would recommend Mike Keliher for appointment at this time because of his background and experience in marketing and public relations. The Board thinks that Mr. Keliher would be a logical choice as replacement for retiring Board member Ann Wolff, who was chair of the Board's Public Relations and Marketing Committee. The other applicants all had good skills and the Board will seek to involve them in volunteer work or SPL Foundation activities. Stillwater Public Library 224 N. Third St. Stillwater MN 55082 651.275.4338 www.stillwaterlibraly.org "C~ To: Mayor and City Council From: Lynne Bertalmio Re: Reappointment of Three Members of the Library's Board of Trustees December 15, 2010 The library's Board of Trustees recommends the reappointment of Leslie Jones and Kathy Stark to the Board for terms beginning in January of 2010. Both are valuable members of the Board, have signified their willingness, and are eligible for reappointment. 0 %rG2 of fNNESOTA CITIES December 13, 2011 To: LMCIT Members and Agents CONNECTING SING & INNOV E, 1913 From: LMCIT Board of Trustees Joel Hanson, Administrator, Little Canada Mark Karnowski, Administrator, Princeton D. Love, Councilmember, Centerville Desyl Peterson, City Attorney, Minnetonka Rhonda Pownell, Councilmember, Northfield Todd Prafke, Administrator, St. Peter Jim Miller, Executive Director, LMC Re: 2011 LMCIT Property /Casualty Dividend Congratulations to members of the League of Minnesota Cities Insurance Trust (LMCIT) property /casualty program on another successful year! Property /casualty members will share in a $12 million dividend this year. This brings the sum of dividends returned to members since 1987 to $239 million. The record shows that the basic idea of cooperative risk management — in this case through LMCIT — really works. It works largely because of your commitment to cooperation and to managing losses. It's a record you should be proud of. $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 LMCIT Dividends $239 Million Since 1987 o Work Comp m Property /casualty IMOOr NM�tLO(DrWOO— NM%tU) Mr`OOO,N 00 00 00 P a7 P P P P P P P P O O O O O O O O O O r- 1 r Members of LMCIT's workers' compensation program will also share in a $6 million dividend this year. This dividend will be distributed during mid -April 2012 to those who are workers' compensation members as of April 1, 2012. On the following pages you'll find information about how the dividend is determined and calculated, and the outlook on future dividends. If you have any questions about the dividend or rate or coverage changes taking place this coming year, please contact your LMCIT underwriter at 800 - 925 -1122 or 651 -281 -1200. LEAGUE OF M INNESOTA TRUST IN N ESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAX: (651) 281 -1298 INSURANCE ST. PAUL, MN 551032044 TOLL FREE: (800) 925 -1122 WEB: WWW.LMC.ORG Dividend Determination and Calculation The dividend is determined in two steps: 1. First, the LMCIT Board of Trustees determine how much surplus, if any, is available to be returned to members. The surplus is the difference between premiums collected, and the amounts paid for losses, expenses and reserves. For 2011, the Trustees determined that $12 million could be returned to members. 2. Second, the dividend is then allocated to members based upon each member's total premiums and total losses experienced during all the years of its membership with LMCIT. The basic concept is that any surplus funds that LMCIT has at any one time are the cumulative result of all members' premiums and losses since LMCIT began. The dividend formula returns a proportionately greater share to members that contribute more to the surplus fund and to members that do a good job of avoiding losses. Each member's dividend is based upon the difference between total earned premiums and total incurred losses for all years the member has participated in LMCIT. The formula includes a "loss limiting factor" that takes into account the effect of a single large loss on a member's dividend. Without this limitation, a small or mid -sized entity that experiences a single, catastrophically large loss might not receive any dividend for many years. The dividend calculation used by LMCIT is meant to fairly allocate the dividend to members based upon members' experience and participation. The enclosed calculation sheet shows the premium and loss figures used when determining your dividend. The dividend is calculated by subtracting each member's adjusted losses from its earned premiums. The remainder represents each member's contribution to the surplus. LMCIT then adds all members' remainders and calculates a dividend amount based on the percentage of the total. Each member then receives that percentage of the $12 million total that's available this year It's important to keep in mind the premium figure used is each member's total earned premiums for all years it has been a member. The loss figure used is each member's losses, minus any applicable deductibles, and after capping each individual large loss. (For purposes of the dividend formula, each individual loss is capped at the lesser of either the member's earned premium for that year or $100,000.) Dividend Amount Dividends and premium rates are very closely tied together. The premium rates incorporate a safety margin. That is, premiums plus investment income are designed to produce enough revenue to cover losses and expenses even if losses turn out to be greater than projections. If losses turn out to be at the same level LMCIT projected, then the margin isn't needed to pay for losses and is available either to be returned to members as a dividend or used to strengthen LMCIT's fund balance. If losses turn out to be lower than projected, those additional savings also become available to be returned to members. 2 The amount of dividend largely is dependent upon losses experienced by members. It often takes several years before a claim is finalized, so LMCIT staff work with information that is continually updated. That allows staff to better estimate what losses ultimately will be. LMCIT's results and the amount of dividend that can be returned in any one year therefore don't just depend on what happened during the current year; the year's financial results are also affected by changes in estimates of what losses from earlier years will ultimately cost. Following is a summary of what makes this year's dividend possible. LMCIT experienced a significant run of large property losses from both storms and fires during the second half of 2010 and the first half of 2011. Specifically, total property losses during that time were about $18 million, with 12 events .accounting for approximately $13.4 million of that total. Because of this string of expensive property claims, we had initially anticipated that any dividend from the property /casualty program this year would likely be much smaller than in recent years, and we began communicating that message to cities early this summer. However, as we worked through the analyses and actuarial estimates, it became clear that some positive trends and developments on liability and other coverages would more than offset those very high property loss costs. Much of that good liability experience was in two areas: Land use litigation and employment liability. In both cases, better - than - expected results on claims from earlier years and fewer -than- expected new claims during the past year, helped to offset the extraordinary property losses. This created the opportunity for LMCIT to return a $12 million dividend to members for 2011. Future Dividends The Board of Trustees can't say a dividend always will be returned to members because it is impossible to determine what losses will ultimately occur from tornadoes, storms, sewer backups, fires, lawsuits, and so on. Dividend amounts will vary from year to year just as they have in the past. That means it's also possible that next year's incurred losses will be greater than projected, which could mean less money available to be returned as a dividend. In addition, LMCIT retains more risk to protect against a variety of ways in which it could be exposed to potentially catastrophically expensive losses. LMCIT is protected by several reinsurance agreements, but it also retains more risk. LMCIT retains the first $1 million on property losses and first $1.5 million on liability losses. What this ultimately means is that by retaining more risk, LMCIT has been able to lower its reinsurance costs, which in turn helps reduce premium costs to members. But, on the other side of the coin, retaining more risk means LMCIT's net loss costs vary more from year to year and, consequently, the dividend is more variable. LMCIT will do its best to run the program as economically as possible, and will continue to return to members any funds that aren't needed for losses, expenses, or reserves. While we can't guarantee future dividends, members should be proud of the success accomplished in controlling liability losses during 2011. LMCIT Property /Casualty Program STILLWATER Premiums and Dividends Since 1987 $5,000,000 $4,500,000 $4,000,0007, , $3,500,000 t $3,000,000 \ $2,500,000 $2,000,000 $1,500,000 \ \., $1,000,000 \ $500,000;= $0 Written Premiums Dividends 1007 STILLWATER Premium and Dividend History $250,000 $200,000 4 4 $150,000 $100,000 $50,000 ^. 3 $0 •••• 02 '03 '04 '05 1 '06 1 '07 1 '08 1 '09 '10 11 itten Premiums $167,215 1 $180,451 $182,747 $183,658 $194,397 1 $192,152 1 $211,801 1 $211,336 1 $214,358 $217,031 adends $50,608 1 $45,217 $43,104 $56,396 $18,892 1 $30,900 1 $17,454 1 $39,722 1 $44,609 $51,531 STILLWATER Premiums and Dividends Since 1987 $5,000,000 $4,500,000 $4,000,0007, , $3,500,000 t $3,000,000 \ $2,500,000 $2,000,000 $1,500,000 \ \., $1,000,000 \ $500,000;= $0 Written Premiums Dividends 1007 • 1 BOARD AGENDA DECEMBER 20, 2011 — 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 7 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed You are encouraged to limityourpresentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that ispart of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Corrections — Tom Adkins, Director 2012 -2013 Community Corrections Comprehensive Plan 5. 9:25 General Administration — Jim Schug, County Administrator 6. 9:35 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 10:00 Adjourn 9. 10:10 Board Workshop with the Office of Administration to 10:55 Commissioner Committee Appointments for 2012 MEETING NOTICES" ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee am Location December 20 Interview Applicants for the Planning Commission and Housing and Redevelopment Board December 20 Finance Committee Meeting December 20 Housing and Redevelopment Authority December 21 Workforce Investment Board December 21 Metro Transportation Advisory Board Policy & Advisory Board 8:15 a.m. Washington County Government Center 11:00 am Washington County Government Center 3:30 p.m 1584 Hadley Avenue North — Oakdale 8:30 a.m. Cottage Grove Service Center — Cottage Grove 12:00 p.m Minneapolis -St. Paul International Airport Assistive nsren M devices are available for use io the county eomd Rwm EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR DECEMBER 20, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval to appoint Doreen Weber, Forest Lake, to the Child Protection Citizen Review Panel, to a first term expiring June 30, 2013. B. Approval to cancel the County Board meeting of December 27, 2011. Accounting & Finance C. Approval of software and services contract with InsightSoftware.com, Incorporated to provide reporting software. D. Approval to renew a contract with US Bank for county banking services. Community Corrections E. Approval to enter into a purchase of services agreement with Tubman for the period of January 1, 2012 through December 31, 2012 to provide services to victims and families of domestic violence. F. Approval to renew contracts with MST, Inc., Penticoff Community Counseling, Inc., Norah Knabe, Renewal Counseling Services, Inc., and Megan L. Sigmon- Olsen, for Multi- Systemic Therapy, a researched -based intensive, in -home therapy program and alternative to juvenile residential placement. G. Approval to renew purchase of service agreements with Lakes Area Youth Service Bureau, and Youth Service Bureau, Inc. to provide diversion, community.work service, education, and early intervention services. Community Services H. Approval of a contract with Dungarvin Minnesota, LLC for the provision of supportive and independent living services for disabled individuals receiving Home and Community Based Services through Medical Assistance waivers. I. Approval of a contract with At Home Living Facilities Metro, Inc. for the provision of foster care and supportive independent living services for disabled individuals receiving Home and Community Based Services through Medical Assistance waivers. J. Approval of contract with Peaceful Living in Oak Park Heights to provide services to individuals receiving Medical Assistance Home and Community Based Services. Information Technology K. Approval to enter into a service at will agreement with Verizon Wireless for wireless services. Property Records and L. Approval of the plat of See Corner Estates, West Lakeland Township. Taxpayer Services EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Public Works M. Approval to enter an amended agreement and restricted covenant #603004 and second amended agreement and restricted covenant #3547178 with the Metropolitan Council and to file the agreements with the Washington County Recorder's Office as part of the deed to the parcels. N. Approval of Work Orders 3 through 5 to the County Road 13B (DeMontreville Trail North) overlay project contract with Hardrives, Inc. O. Approval of resolution to enter into Capital Grant Agreements with the Counties Transit Improvement Board for Rush Line and Gateway Corridor Projects. Sheriff's Office P. Approval to enter into an agreement with the State of Minnesota to receive funding through the Minnesota Department of Public Safety which received grant monies from the Public Safety Interoperable Communication Grant to acquire an 800 MHz control station to be installed in the Polk County Wisconsin Sheriff's Office Dispatch Center. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistwe listening devices are evad" for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners December 13, 2011 FYI Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg — reported he will be attending the Counties Transit Improvement Board meeting on Wednesday, the Resource Recovery Executive Committee, on Thursday, and the Ramsey /Washington Community Action Program on Thursday evening; - Commissioner Lehrke — reported she met with a constituent on Friday; visited the Holiday Train on Sunday; met with Judy Hunter on Monday, and will attend the Ad Hoc Waste Management Plan Committee this evening; - Commissioner Weik — reported she will attend the Solid Waste Management Coordinating Board, the Minnesota Inter - County Association Meeting, and the Metropolitan Mosquito Control public hearing on Wednesday. Community Services Approval of the following actions: - Group Residential Housing agreement with Fraizer Recovery Home in Cottage Grove for 2011 to 2013; - Agreement with Salvation Army for Family Homelessness Prevention and Assistance Program funds of $65,333; - Amendment 41 to a cooperative agreement with Anoka, Chisago, Dakota, Hennepin, Isanti, Ramsey, Sherburne, and Washington Counties for the provision of Non - Emergency Medical Transportation services for eligible Medical Assistance and Minnesota Care recipients; - Amendment #2 to contract with Human Services, Inc. for additional funds for Adult Mental Health Services. General Administration Approval of the following actions: - Stan Suedkamp, Landfall, urged the Board to consider a North/South central express road through Washington County, and to include planning and acquisition funding in the 2012- 2016 Capital Improvement Plan; - Revisions to the Fee Schedule Policy No. 1032 and the merging of Policy No. 1023 into Policy No. 1032; - Appoint Lori Tapani, Hugo, to the Workforce Investment Board representing Small Business, to a first term expiring June 30, 2014; - Public hearing held to receive comments on the proposed 2012 -2016 Capital Improvement Plan; - Resolution No. 2011 -152, adoption of the 2012 -2016 Washington County Capital Improvement Plan; - Resolution No. 2011 -153, certifying property tax levies for Washington County payable 2012; Resolution No. 2011 -154, certifying property tax levy for Washington County Regional Rail Authority, payable 2012; Resolution No. 2011 -155, certifying property tax levy for Washington County Housing and Redevelopment Authority for payable 2012; Resolution No. 2011 -156, adopting the Washington County Regional Rail Authority budget for payable 2012; Resolution No. 2011 -157, adopting the Washington County budget for payable 2012; Resolution No. 2011 -158, establishing the salaries for the County Attorney and his assistants for 2012 - Resolution No. 2011 -159, establishing the salaries for the County Sheriff and Chief Deputy for 2012; Resolution No. 2011 -160, establishing the salary for the County Administrator for 2012; Resolution No. 2011 -161, establishing the County Commissioners' salaries, expenses, and benefits for 2012; Board correspondence was received and placed on file. Human Resources Approval of the following actions: - 2012 Blue Cross Blue Shield group health care coverage contract; - 2012 COBRA continuation services agreement with Total Administrative Service Corporation (TASC); - 2012 Group Health (HealthPartners) Medicare Care Cost Plan contract which is for the Freedom Plan offered to retirees through HealthPartners (Group Health Plan, Inc.); - 2012 -2013 contracts for AFSCME exempt and non - exempt groups. Information Technology Approval to enter into a Regional Parcel Data Sharing and Distribution agreement for public parties among the Metropolitan Council and the Counties of Anoka, Carver, Dakota, Ramsey, Hennepin, and Scott. Library Approval of the following actions: - Accept a$1,000 donation from the J.F. Rooney Family Charitable Foundation for deposit in the Library Account; - Ratify library policies as approved and recommended by the Washington County Library Board; - Amendment to the delivery contract with Street Fleet modifying the delivery schedule days and locations; - Renew Library Services contracts with the cities of Stillwater and Bayport; - Joint powers agreement with the City of Newport for provision of library services; - Resolution No. 2011 -150, transfer of county property to city of Newport for library services. Public Health and Environment Approval of the following actions: - Agreement with the Minnesota Department of Human Services for the provision of the Child and Teen Checkup program; Accept the Natural Resources Block Grant funding from the Minnesota Board of Water and Soil Resources for 2012; Agreement with the Washington County Conservation District for services related to the Wetland Conservation Act; Agreement with the Washington County Conservation District to fund general operations and services to county departments and county residents. Public Works Approval of the following actions: - Cooperative agreement with the City of Woodbury for the landscape cost reimbursement and maintenance of Century Avenue and Valley Creek Road; - Reappoint County Surveyor Michael J. Welling to a four -year term beginning January 1, 2012 and ending December 31, 2015; - Resolution No. 2011 -148, Historic Courthouse office space lease amendments with Youth Service Bureau and Valley Tours, Inc.; - Resolution No. 2011 -149, contract allowing the Minnesota Department of Transportation to act as the county's agent for accepting federal aid; - Change orders with Ford Metro, Inc. as part of the 2025 Government Center Campus Improvements project: Change Order #5 in the amount of $14,875.52; Change Order #6 in the amount of $4,744.21; Change Order #7 in a credit amount of ($14,341.31); Change Order #8 in a credit amount of ($4,954.12); and Change Order #9 in a credit amount of ($126,173.65); - Resolution No. 2011 -151, transfer County Road 13B /DeMontreville Trail to the City of Lake Elmo. Sheriffs Office Approval of the following actions: - Agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Emergency Management Performance Grant Program; - Joint Power Agreements t provide a Mass Emergency Notification System known as Code Red to the following cities and townships within Washington County: Afton, Bayport, Birchwood, Baytown Township, Cottage Grove, Dellwood, Denmark Township, Forest Lake, Grant, Grey Cloud Island Township, Hugo, Lake Elmo, Lakeland, Lakeland Shores, Lake St Croix Beach, Marine on St. Croix, Mahtomedi, Newport, Oakdale, Oak Park Heights, Pine Springs, Scandia, Stillwater, Stillwater Township, St. Mary's Point, St. Paul Park, West Lakeland Township, Willernie and Woodbury. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 " Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners December 8, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Accounting and Finance Approval of revisions to the Financial and Budget Policy #2801, Fund Balances. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg — reported on the Association of Minnesota Counties (AMC) annual conference; he attended the Rice Creek Watershed district meeting, the Counties Transit Improvement Board, and the Ramsey /Washington Community Action Program meetings; he also attended a Human Services, Inc. meeting where they announced they are changing their name to Canvass Health; - Commissioner Lehrke — reported on the AMC conference; - Commissioner Weik — reported on the AMC conference; she met with the Extension Committee chair to discuss the 4 -H mission and their 2012 budget; she attended the Library Park Association meeting, the Counties Transit Improvement Board meeting, the County Finance Committee meeting, and a workshop on housing solutions; she attended the Library Board meeting where a math and science academy student presented a petition with 76 signatures to the citizen advisory committee asking for weekend hours at the Woodbury Stafford Library; - Commissioner Kriesel — reported on the AMC conference; he attended the Counties Transit Improvement Board meeting, the Metropolitan Emergency Services Board Executive Committee meeting, and the Audit Committee. Community Services Approval of the following actions: - 2011 Community Development Block Grant and Home Investment Partnerships program funding agreements in accordance with the 2011 Annual Action Plan: Twin Cities Habitat for Humanity; Two Rivers Community Land Trust; and Charter Oaks, LLC; - Amendment for 2011 and a new contract for 2012 -2013 for the Bridges II Program. General Administration Approval of the following actions: - November 15 and 22, 2011 Board meeting minutes; - Washington and Carver Counties received an award for outstanding service for the Library Express at the Association of Minnesota Counties annual conference; - Wayne Sandberg, County Engineer, named co -chair of the Minnesota Guidestar Board of Directors; Joe Gustafson, Transportation Engineer, named by the North Central Institute of Transportation Engineers, the Young Traffic Professional of the Year; Moody's reinstated the county's AAA rating with a stable outlook; Board correspondence was received and placed on file; 2012 public budget meeting held at 6:00 p.m. Human Resources Approval of the following actions: - Renew service agreement with Madden, Galanter, Hansen, LLP for labor relations consultant services through December 31, 2012; - County's tentative agreement with Teamsters Local 320 Commander Unit for 2011. Public Health and Environment Approval of the following actions: - Amendment Number One to the Twin Cities Public Health and Environment Health Entities in Minnesota Mutual Aid Agreement extending the termination date to December 31, 2012; - Board workshop held to review the Draft Regional Solid Waste Master Plan, 2011 -2030. Public Works Approval of the following actions: - Resolution No. 2011 -145, final payment for phases 2 -4 contracts on the 2025 Government Center Campus Improvement Project with Aduddell Roofing, Inc. /Granite RE, Advance Terrazzo & Tile, Soweles Company, and St. Paul Linoleum & Carpet Co.; - Amendment #3 with ThyssenKrupp Elevator Corporation to complete elevator updates in the Historic Courthouse and the Service Center in Woodbury. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2011 -146, denying the application for repurchase of tax forfeited land by Lindsey and Mark Dilla; - Resolution No. 2011 -147, repurchase of tax forfeited land by TCF Bank. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, December 13, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County budget adopted, levy certified by County Board A 2012 budget was adopted and the property tax levy for 2012 was certified by the Washington County Board of Commissioners at its meeting Dec. 13. Over the past few months, administrative reviews and board workshops have been conducted with county departments to develop the 2012 budget. Sept. 13, the County Board approved a preliminary net property tax levy that was a .3 percent decrease from the 2011 levy. Dec. 8, the County Board conducted a public budget meeting allowing residents to voice their opinions regarding the proposed tax levy. The gross levy for 2012 is $92,030. The State of Minnesota has notified the county to expect county program aid of $5,506,600. The net certified levy, after all appropriate adjustments, is $86,523,700. The Regional Rail Authority levy will be $574,800, and the Washington County Housing and Redevelopment Authority levy will be $3,332,236. The county budget for 2012 will be $164,914,000. Revenue from sources other than the levy is expected to be $74,352,800. County, City of Newport approve agreement for changed library service The Washington County Board of Commissioners signed an agreement with the City of Newport Dec. 13, which outlines the level of library service which will be provided to that city in the new year. Washington County, in partnership with the City of Newport, will provide library service at the Newport City Hall using a "library express" system, including automated lockers for pick up of requested materials, book return and a circulating collection. In addition to installing a locker system in the city hall, the county will provide a browsing collection of popular youth and adult library books in the current library location. Public hearing conducted on county's Capital Improvement Plan The Washington County Board of Commissioners conducted a hearing Dec. 13 on the county's Capital Improvement Plan for 2012 -2016. Page 1 of 7 The county received several letters of comment from cities and townships in the county regarding the plan. Capital improvement funds will be received from both levy and non -levy sources. One resident spoke at the hearing. The 2012 portion of the plan is part of the overall county 2012 budget. The remainder of the plan outlines future capital improvement spending. Salaries set for 2012 Salaries for the County Board, county administrator, County Attorney and Sheriff were set for 2012 at the Dec. 13 meeting of the Washington County Board of Commissioners. The commissioners set their own salaries for 2012 at $52,713, which is the same as 2011. The administrator salary was set at $150,065, which also is not an increase from 2011. The salary for the County Attorney was set at $131,840; his first assistant will be paid $118,656, and his executive assistant will be paid $51,469, all of which are 3 percent increases for 2012 from 2011. The Sheriff will be paid $132,600, and his chief deputy will be paid $119,340 in 2012, which are 2 percent increases from 2011. County will transfer DeMontreville Trail to City of Lake Elmo Washington County will transfer DeMontreville Trail, or County Road 13B, to the City of Lake Ehno, after the Washington County Board of Commissioner agreed to the transfer Dec. 13. The Washington County 2030 Comprehensive Plan includes proposed jurisdictional transfers of certain roadways which include County Road 13B/DeMontreville Trail. The Washington County Public Works Department worked with the City of Lake Ehno staff to reach an agreement as to the conditions of the road transfer and entered into such an agreement with the city April 19. Tapani will join WorkForce Investment Board Lori Tapani of Hugo was appointed to the Washington County WorkForce Investment Board by the County Board Dec. 13. Tapani will represent small business on the board, with a term that will expire June 30, 2014. The WorkForce Investment Board is mandated by state law. The board is made up of area residents representing business, organized labor, and public agencies, with the majority of the members coming from businesses. Its purpose is to oversee employment and training programs in Washington County, and designate administrative entities, grant recipients and program operators for the Workforce Service Area. County will contract with Frazier Recovery Home to provide residential care Washington County will contract with Frazier Recovery Home in Cottage Grove for group residential housing, after the County Board agreed Dec. 13 to a contract with the organization that goes through 2013. Group Residential Housing (GRH) is a state - funded program that pays for room and board costs for low- income adults with a disabling condition who have been placed in a licensed or registered setting that holds a formal agreement with a county. The current rate for GRH is $846 per person per month. The providers may offer an array of services, but at minimum they must include housing, utilities, household furnishings, toiletries, and food. Frazier Recovery Home will provide those items and on -site supervision for most of the day. The owner of Frazier Recovery Home is a licensed social worker and alcohol and drug abuse counselor. It will house six adult men who are working so they may live in the community following chemical health and/or mental health treatment. Page 2 of 7 While living at Frazier Recovery Home, many residents will be in out - patient treatment and seeking employment and permanent housing in the community. The estimated average length of stay is six to 18 months. This facility will allow the county to provide safe, stable, and sober housing for individuals who may otherwise be placed in more costly treatment facilities. The program is funded by the state. County will work with Salvation Army to provide help to homeless Washington County will enter an agreement with the Salvation Army, which will use $65,333 to provide direct financial assistance and support services to families, youth or single people who need help in overcoming homelessness. The County Board approved the agreement at its meeting Dec. 13. Salvation Army will use the Family Homelessness Prevention and Assistance Program (FHPAP) funds to serve 84 families, youth or single adults. It is expected that the result of the program will include finding or maintaining permanent housing and result in the households not entering shelter or becoming homeless within six months of program exit. Washington County will work with other metro counties to provide transportation to medical appointments Washington County will continue to work with other counties in the metropolitan area to provide non - emergency medical transportation services for recipients of Medical Assistance or Minnesota Care. The agreement, which the Washington County Board of Commissioners approved Dec. 13, is with Anoka, Chisago, Dakota, Hennepin, Isanti, Ramsey and Sherburne counties. In 2009, the Minnesota Legislature amended statutes regarding the delivery of Non - Emergency Medical Transportation (NEMT), which is included in the benefit set for Medical Assistance and some Minnesota Care recipients. This ended the state - funded service for 11 metro -area counties. However, several of the metro counties elected to work together to provide this service in a similar manner. The counties selected the "most qualified provider" Medical Transportation Management (MTM) to provide the service. The eight participating counties entered into a Cooperative Agreement from July 1, 2010, to Dec. 31, 2011. Hennepin County manages this contract, and provides quality assurance monitoring and reports, and serves as the fiscal agent. The contract with MTM and the Cooperative Agreement ends Dec. 31. The participating counties have agreed to amend all contracts for a one -year extension, as the Minnesota Legislature is considering additional changes to the structure of the NEMT system. For the first 10 months of 2011, Washington County recipients of this service made an average of 2,779 trips per month (2011 year -to -date total is 27,787) by an average of 304 unique users. Overall, this service is being used more frequently in 2011 than it was in 2010. The primary factor for this is likely increased enrollment into Medical Assistance and Minnesota Care. The transportation cost of the trip is paid entirely by state and federal funds. MTM, who brokers the trip, is paid $5.54 per trip, which is paid by county (51 percent) and state /federal funds (49 percent). Based on the proposed rate, it is estimated Washington County's expense will be $90,200 for 2012. AFSCME contract approved for county workers The Washington County Board of Commissioners approved a labor agreement with the county's AFSCME exempt and non - exempt workers at its meeting Dec. 13. Page 3of7 The agreement calls for 0 percent general adjustment in 2012 and 2013, and medical insurance contributions and flex credits will remain the same as in 2011 for 2012. In 2012 and 2013, employees below the maximum of the salary range shall be eligible based on the employee's full -time equivalent (FTE) for an increase of up to 1.5 percent not to exceed the salary range maximum on their anniversary date. In 2012, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the employee's FTE of 1.5 percent on their anniversary date. In 2013, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the employee's FTE of 2 percent on their anniversary date. J.F. Rooney family foundation donates to library account The J.F. Rooney Family Charitable Foundation has made a contribution of $1,000 to the Washington County Library to be used for the "Many Hands Together" Campaign sponsored by the Washington County Library to raise funds for purchase of library books and materials. The Washington County Board of Commissioners accepted the donation at its meeting Dec. 13. Funds donated to the campaign, which has been in existence for several years, will be used to replace lost funding for collection purchases, including children's books and large print books. Due to revenue reductions in 2012, the library's collections budget will be reduced by $100,000. Donations to the campaign will help fill this gap. Contract with delivery service widened for additional services A contract with Street Fleet for delivery of library materials around Washington County was amended by the Washington County Board of Commissioners Dec. 13 to reflect changes in library services in 2012. Street Fleet delivers the bins of library materials between the library branches and associate libraries in the county. The delivery company places materials into the lockers in the Library Express lockers at the City of Hugo, removes materials not picked up and empties the book return. The contract amendment modifies the delivery schedule to include the lockers and book returns being installed in the cities of Marine on St. Croix and Newport and makes other adjustments to work with the recently - adjusted 2012 library hours and locations. County will continue to provide health insurance outreach Washington County will work with the state Department of Human Services (DHS) to continue outreach to families who are eligible for public health insurance programs, after the County Board gave its approval to an agreement with the DHS Dec. 13. The county is required by the state to provide outreach to families who are eligible for public health insurance programs. The outreach is done to ensure children receive regular and timely preventive health care, to find and treat problems early, and to reduce long -term medical expenses. Under the Child and Teen Checkup Program (C &TC), the Department of Public Health and Environment provides outreach to the Medical Assistance eligible population, ages birth to 21 years. Outreach focuses on ensuring that those eligible receive comprehensive and routine well -child care through primary medical providers. The program is paid for with state and federal funds that are managed by the DHS. Page 4 of 7 County will receive Natural Resource Block Grant funding in 2012 Washington County will receive $71,200 in Natural Resource Block Grant (NRBG) funding from the Minnesota Board of Water and Soil Resources (BWSR) in 2012. The Washington County Board of Commissioners agreed to accept the funds at its Dec. 13 meeting. The NRBG is a composite of base grants available to counties to help implement programs that protect and improve water resources. Individual programs under this grant include the Comprehensive Local Water Management; the Wetland Conservation Act; the Department of Natural Resources Shoreland Management Program; and the Minnesota Pollution Control Agency Subsurface Sewage Treatment Systems Program. To be eligible for the NRBG, a county must have a locally - adopted and BWSR - approved comprehensive local water management plan and submit an annual report. The county is responsible for providing the required match to the grant money, as specified by BWSR. The required local match of $70,938 is determined by the equalized net tax capacity for the county. Washington Conservation District will provide services to county in 2012 The Washington Conservation District will provide wetland conservation services to Washington County in 2012, after the Washington County Board of Commissioners agreed to work with the district at its meeting Dec. 13. The county contracts with the Washington Conservation District for local administration of the Wetlands Conservation Act. The act's purpose is to retain the benefits of wetlands and reach the Minnesota Legislature's goal of no net loss of wetlands in the state. The act, passed in 1991, requires anyone proposing to drain, fill, or excavate a wetland first to try to avoid disturbing the wetland; second, to try to minimize any impact on the wetland; and, finally, to replace any lost wetland acres, functions, and values. The county is responsible for providing the required cash or in -kind match for any projects, as specified by the Minnesota Board of Water and Soil Resources. The county will receive Natural Resources Block Grant (NRBG) funds for projects completed by the Washington Conservation District; proceeds from the County Environmental Charge will be used as matching funds. The County Board also approved an agreement with the conservation district to provide technical assistance and educational services to promote and apply soil and water conservation practices throughout the county. This contract for $220,000 provides partial funding for the organization's administrative activities, and services in the areas of local water management, land and water treatment, and public education. Included in the agreement is $11,078 for the East Metro Water Resource Education Program. County will pay for part of landscaping on Century Avenue, Valley Creek Road project Washington County will share costs for landscaping along Century Avenue and Valley Creek Road with Woodbury, now that the road construction in the area is complete. The Washington County Board of Commissioners approved the agreement with the city at its meeting Dec. 13. The construction project on Century Avenue (County State Aid Highway 25) between Brookview Drive/Woodbine Avenue and Lake Road/Century Avenue and on Valley Creek Road between .2 miles west of Century Avenue and Weir Drive was substantially completed in July. The roadways were reconstructed with four lanes, center medians and turn lanes, traffic signals, access control/consolidation, bicycle trails, sidewalks, retaining walls, and storm water ponds. The City of Woodbury will be responsible for landscaping along the roadway, and the county will pay the city for the landscape construction costs, estimated to be $95,497, and 25 percent of the design and construction engineering costs, estimated to be $23,874. When completed, the landscaping will require regular maintenance, which will be the responsibility of the city. Page 5 of 7 Welling reappointed as county's surveyor Michael J. Welling was reappointed to another four -year term as the Washington County Surveyor by the Washington County Board of Commissioners Dec. 13. His current term as County Surveyor expires at the end of the year. Welling is the 19th person to hold the position, since Aquilla Greeley was elected in 1851. The position was made full -time in 1968; Welling is the fourth person to hold the position since it was made full -time. Work that the surveyor's office completed recently includes the completion of the Federal Emergency Management Agency Flood Plain Mapping project, assistance with delivering major Capital Improvement Program projects, and current survey work for the Minnesota Department of Natural Resources Browns Creek Trail, which will follow the former Zephyr rail line from downtown Stillwater toward Grant. Youth Services Bureau, Valley Tours will continue to lease space in Historic Courthouse The Washington County Board of Commissioners extended leases Dec. 13 for office space in the Washington County Historic Courthouse in Stillwater with the Youth Service Bureau and Valley Tours, Inc., to Dec. 31, 2012. The Youth Service Bureau has been leasing office space at the Historic Courthouse since 2000. There are three separate lease agreements with the Youth Service Bureau, one for 1,058 square feet of the lower level of the Sheriffs Residence for $1,102.08 per month; one for 870 square feet of the upper level of the Sheriffs Residence for $906.25 per month; and one for 450 square feet of the Treasurer's Office (Southeast Office) for $468.75 per month. Valley Tours, Inc., has leased 306 square feet on the first floor, west side, middle room, of the Historic Courthouse since 1998. The current lease rate is $318.75 per month The $33,549.96 received from the office space rental is used for Historic Courthouse operations, in addition to revenue from event rentals. County will receive for funds for emergency management Washington County will receive funds for emergency management programs after the Washington County Board of Commissioners approved an agreement Dec. 13 with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Emergency Management Performance Grant Program (EMPG). The Emergency Management Performance Grant (EMPG) provides financial assistance of $104,667 for 2011 for the administration of local emergency management programs, which meet state and federal requirements. The money is used to offset costs in personnel, training, and other program administrative categories. County, cities, township work together to provide CodeRED service The Washington County Board of Commissioners approved joint powers agreements with 29 cities and townships in the county Dec. 13, as part of the Sheriff s Office creating a CodeRED Emergency Notification system for the county. Washington County has entered into a contract with Emergency Communications Network for the use of the CodeRED Emergency Notification System. This system gives public officials the ability to send mass emergency and non - emergency messages to residents of Washington County, by assisting participating agencies within Washington County to provide necessary emergency and non - emergency mass notifications. The joint powers agreements are with Afton, Bayport, Birchwood, Baytown Township, Cottage Grove, Dellwood, Denmark Township, Forest Lake, Grant, Grey Cloud Island Township, Hugo, Lake Elmo, Lakeland, Lakeland Shores, Page 6 of 7 Lake St. Croix Beach, Marine on St. Croix, Mahtomedi, Newport, Oakdale, Oak Park Heights, Pine Springs, Scandia, Stillwater, Stillwater Township, St. Mary's Point, St. Paul Park, West Lakeland Township, Willernie and Woodbury. Washington County renews agreements with Stillwater, Bayport libraries Service contracts between the Stillwater and Bayport libraries and the Washington County Library were renewed by the Washington County Board of Commissioners Dec. 13. Washington County Library and the Stillwater and Bayport libraries have had contractual arrangements since at least 1975 to share services. Washington County provides support services, such as cataloging, to the Stillwater Library and Bayport Library and shares access to its collection to residents of Stillwater and Bayport at no charge. The County Library also offers the libraries the option to participate in the purchase of certain services, such as electronic databases. Both libraries reciprocate by providing Washington County residents access to their collections. This contract also makes Stillwater and Bayport associate members of the Metropolitan Library Service Agency, an alliance of more than 100 public libraries in the seven -county Twin Cities metro, working together to provide library services and programs to residents. It is a regional library system that promotes cooperation among its eight member library systems. Page 7 of 7 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, December 8, 2411 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicatedpeople. County receives positive change in ratings outlook Washington County received notice Dec. 7 that Moody's Investors Service completed its assessments of the rating outlooks for states and local governments, and has moved the county's ratings from negative to stable. The change was reported to the County Board Dec. 8. Moody's assigned negative outlooks to five states and 161 local governments Aug. 4, following the Aug. 2 confirmation of the U.S. government's Aaa sovereign rating and assignment of a negative outlook. "Today's actions are based on an expanded evaluation of the exposure each municipality has to the U.S. government, including economic sensitivity to federal spending reductions, dependence on federal transfers and exposure to capital markets disruptions," said Naomi Richman, Moody's Managing Director in a news release issued by the ratings service. Moody's analysis includes specific metrics such as federal procurement activity, federal employment and healthcare employment as indicators of economic sensitivity. Medicaid expenditures for states and public hospital expenditures for local governments as indicators of direct exposure to federal spending are also considered along with the presence of short-term or puttable debt as an indicator of exposure to capital markets disruptions. This means that Washington County again holds the highest rankings possible from two ratings firms. This will result in lower interest costs for any future bond issues or refinancing as the county will be considered a secure investment. County Board conducts annual Truth in Taxation hearing The Washington County Board of Commissioners conducted its annual Truth in Taxation hearing the evening of Dec. 8, to receive comments from property owners on the proposed 2012 budget and the property taxes proposed for 2012. Two residents spoke at the hearing. The board is considering a $139.8 million operating budget for 2012, which is a 4.1 percent decrease in expenditures from 2011. The net tax levy proposed to be paid by property owners is $86.5 million, which is a .3 percent reduction from 2011. Factors affecting the proposed property taxes paid by property owners include budget decisions, market value changes, and changes in the property tax system. This year, a change in the property tax system has eliminated the homestead credit and replaced it with a homestead market value exclusion. The result generally in Washington County is that if the homestead credit would have stayed in place, the typical Washington County homestead would have experienced a $25 reduction in taxes. Under the new law, the typical homestead is experiencing a $22 increase. The County Board, which approved a preliminary budget in September, will approve a final budget and tax levy at its meeting Tuesday, Dec. 13, starting at 9 a.m. in the Board Room of the Washington County Government Center. Page 9 of 3 County Board approves agreements with housing organizations The Washington County Board of Commissioners approved three agreements Dec. 8 with housing organizations to provide funding for the organizations. The funds are from the 2011 federal Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) grants. Annual grant funds for CDBG and HOME programs are used to fund high and medium priority activities identified in the Consolidated Plan approved by the County Board and the U.S. Department of Housing and Urban Development. Projects approved as part of the Annual Action Plan are: • Twin Cities Habitat for Humanity, Scattered Site Single Family from HOME funds of $90,366. This project includes the purchase of three vacant infill lots in the cities of Cottage Grove, Forest Lake, Hugo, Newport, Oakdale or St. Paul Park, and construction of three homes for households with income at or below 80 percent of the area median income; • Two Rivers Community Land Trust Single Family Acquisition and Rehab from HOME funds of $94,053. Two Rivers Community Land Trust will acquire and rehabilitate three affordable homes in Washington County for households with incomes at or below 80 percent of area median income; • Charter Oaks LLC with CDBG funds of $209,472. Charter Oaks LLC will acquire and rehabilitate the Charter Oaks Townhomes located in Stillwater. County Board approves new contract with mental health agency The Washington County Board of Commissioners approved a new contract Dec. 8 with the Bridges 11 program, a partnership that assists low- income people with serious mental illnesses maintain housing in the community. The Bridges H program is a partnership between the Washington County Community Services Department's Adult Mental Health units, the Washington County Housing and Redevelopment Authority (HRA), and Human Services, Inc. (HSI), in operation since the 1990s. The county applies for and provides funding through a grant from the Minnesota Department of Human Services. It also provides case management for clients in the Bridges H program. The HRA provides income eligibility determination, computes and issues rental assistance, and ensures rental units meet quality standards. HSI provides housing support services such as housing search assistance, crisis response, and coaching on landlord/tenant relationships. Bridges 11 assists Washington County residents who have a mental illness find and keep affordable housing by providing a housing subsidy and necessary support services. On average, nine households are served per month and many more are on the waiting list. Eligible households include individuals and families where at least one member of the household has a serious and persistent mental illness; whose income is less than 50 percent of the area median income, which is $43,049 for family of four; and, whose assets are less than $10,000. Clients pay between 30 percent and 40 percent of their gross income as rent and the remainder is paid by this subsidy. The new contract adds $8,000 to the program for 2011, allowing it to serve an additional household, and bringing the 2011 total cost to $54,440. The new contract for 2012 -2013 continues the program at $51,440 per year. Elevators will be brought up to code Elevators in the Washington County Historic Courthouse in Stillwater and the Service Center in Woodbury will be brought up to state code, after the Washington County Board of Commissioners voted Dec. 8 to direct a vendor to do the project. Washington County contracts with ThyssenKrupp Elevator Corporation to provide preventative and emergency Page 2 of 3 maintenance of county elevators. After a recent audit by the company, several items were noted that need to be addressed to bring the elevators up to 2007 Minnesota State Code standards. The proposal to upgrade the elevator at the Historic Courthouse is $7,316; the proposal to upgrade the elevator at the Woodbury Service Center is $5,732.50. Tax forfeited property will go to bank A property in Cottage Grove will be turned over to TCF Bank after a vote by the Washington County Board of Commissioners Dec. 8, and a payment of taxes and penalties by the bank. The property was forfeited for nonpayment of property taxes in July 2011. TCF Bank, which holds a mortgage on the property, applied to purchase the property, and provided the necessary funds. With the back taxes and penalties paid by TCF Bank, the board accepted the application by the bank, which will return the property to private ownership. Page 3 of 3