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HomeMy WebLinkAbout1997-04-21 CHC MIN . There was considerable discussion as to the format/content of the workshop session. Ms. Ruch suggested that the chair should set the tone of the discussion, outlining the purpose of the study and what has been done to date. She also suggested that the chair should made it clear that Option B is only an example of an organizational structure and not necessarily what the Charter Commission is proposing. Mr. Valsvik agreed it is Mr. Old also reported that he sent a letter to Mr. Kriesel asking him to put in writing how he, Stillwater City Coordinator, currently handles the selected Option B administrative functions. Mr. Old said Mr. Kriesel had promised to respond prior to the workshop meeting. Discussion of city manager proiect Mr. Old reported that a workshop session has been scheduled with the City Council for 4:30 p.m. May 6. He contacted Kevin Frazell who has agreed to be in attendance. Update from conflict of interest sub-committee As no sub-committee members were present, Mr. Keister, seconded by Mr. . Valsvik, moved to delay this agenda item until later in the meeting; motion passed unanimously. When the item was reintroduced, Mr. Lieberman said there was nothing new to report. Approval of minutes: Mr. Valsvik moved to approve the minutes of March 17, 1997. Ms. Ruch seconded the motion. She asked that the minutes be corrected in the second paragraph of the discussion of the city manager project. The minutes should read: She distributed a columnized list of seven administrative functions from Option B for comparison with how those functions are handled under the city's current organizational structure. Mr. Valsvik agreed to amend his motion to approve the March 17 minutes as corrected; all in favor. Mr. Old called the meeting to order at 7:10p.m. Kathy Czar and Laurie Maher Absent: Tim Old, chairman Steve Keister, Howard Lieberman (8:30), Nancy Purcell, Mary Ruch, Richard Slivik (7:30) and Don Valsvik Present: . CHARTER COMMISSION April 21, 1997 Respectfully submitted, Sharon Baker Recording Secretary . Ms. Ruch, seconded by Mr. Valsvik, moved to adjourn at 8:50 p.m.; all in favor. Mr. Keister asked that a future topic of discussion be the issue of contract authority and the length of garbage/utility contracts. Other business Mr. Old reported that he had not sent the letter to Mr. Russell regarding the issue of the disposition of city-owned land. Ms. Purcell volunteered to develop overheads for use in the presentation. Mr. Old will talk with Mr. Kriesel about getting his responses to forward to Mr. Frazell and to include in the council handout and overheads. Mr. Old will correspond with Mr. Frazell and forward to him the pertinent information in preparation for the workshop. There also was discussion regarding points members felt Mr. Old should cover in his opening statement. e It was agreed that Ms. Ruch's list of Option B functions and Mr. Kriesel's response as to how he currently handles those functions should be provided to the City Council as a handout and "format for dialogue." The handout will include a third column, a goals column, that hopefully will be developed through the workshop session. Ms. Ruch also suggested that it might be helpful if Mr. Frazell would give a 10-1 5 minute presentation regarding what he sees as the benefit of the city manager structure. In addition to forwarding a copy of Mr. Kriesel's response, she also suggested that perhaps Mr. Frazell should be given a copy of the city's Policy and Procedure Manual to review prior to the meeting; she said she had highlighted a number of possible conflicts between the City Charter and the Policies and Procedures, and she pointed out there appear to be several inconsistencies in the Policy Manual itself. Ms. Purcell suggested Mr. Frazell also should be given a list of questions the Charter Commission would like answered, as well as a copy of the city's organizational chart and chain of command. important that the Council knows that the Commission has voted to stay a Charter City. .