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2011-12-06 CC Packet
REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Water Board Workshop 2. City Trail Planning TNO IIIITNPLACI Of NI REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street December 6, 2011 4:30 P.M. AGENDA STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 4:30 P.M. 7:00 P.M. 6. Community Dev. Director 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of November 15, 2011 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation — Stillwater Boys Cross Country Team OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess. CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2011 -172, directing payment of bills 14. Resolution 2011 -173, approval of 2012 parking ramp cleaning contract with St. Croix Boat & Packet 15. Resolution 2011 -174, authorizing the City to purchase Tax Forfeited Lands 16. Resolution 2011 -175, approval of release of temporary walkway easement between Main Street and Water Street (Additional information submitted.) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 17. Case No. 2011 -27. This is the date and time for a public hearing to consider a request from Dale Shimek, McDonald's USA LLC, for a street vacation of Neal Avenue south of Orleans Street West and a final plat to create one new lot located at 2601 Orleans Street West in the BP -C, Business Park Commercial District. Notices were mailed to affected property owners and published in the Stillwater Gazette on November 25, 2011. (2 Resolutions — Final Plat & Street Vacation — Roll Call) 18. This is the date and time for a public hearing to consider the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minn. Stat. §469.176, Subd. 4m. Notice was published in the Stillwater Gazette on November 18, 2011 (Resolution — Roll CaII) UNFINISHED BUSINESS 19. Truth in Taxation Public Meeting a. Possible adoption of resolutions for 2012 Budget & Tax Levy (2 Resolutions — Roll Call) 20. Possible approval of Ordinance 1042, an ordinance amending the Stillwater City Code Chapter 31, Entitled Zoning Ordinance by revising the section related to variances (Ordinance 2nd Reading- Roll Call) NEW BUSINESS 21. Request from Paul Susko for a detachment from Stillwater and annexation to Stillwater Township 22. Request for approval of an amendment to the Tax Increment Financing plan for TIF District #1 (Resolution — Roll Call) 23. Review of draft Fire Station Space and Feasibility Study and possible approval of including the station with the armory's contract for completion of a 35% design 24. Request by Paul Nickerson for a resubdivision of platted property at 215 St. Croix Ave W (Resolution — Roll Call) 25. Request by Trinity Lutheran Church to waive plan review fee for first post office building 26. Possible appointment to Human Rights Commission (Resolution — Roll Call) 27. Possible approval to purchase snowplows 28. Downtown Beautification update PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Water Board Workshop 2. City Trail Planning STAFF REPORTS 3. Police Chief 7. Public Wks Dir /City Engr. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 1NE EINTN►LNCE if ■INN EE•E8 AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street December 6, 2011 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA 4. Fire Chief 5. City Clerk 6. Community Dev. Director 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA APPROVAL OF MINUTES 11. Possible approval of November 15, 2011 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) 12. Resolution 2011 -172, directing payment of bills 13. Resolution 2011 -173, approval of 2012 parking ramp cleaning contract with St. Croix Boat & Packet 14. Resolution 2011 -174, authorizing the City to purchase Tax Forfeited Lands 15. Resolution 2011 -175, approval of release of temporary walkway easement between Main Street and Water Street PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. 2011 -27. This is the date and time for a public hearing to consider a request from Dale Shimek, McDonald's USA LLC, for a street vacation of Neal Avenue south of Orleans Street West and a final plat to create one new lot located at 2601 Orleans Street West in the BP -C, Business Park Commercial District. Notices were mailed to affected property owners and published in the Stillwater Gazette on November 25, 2011. (2 Resolutions — Final Plat & Street Vacation — Roll Call) 17. This is the date and time for a public hearing to consider the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minn. Stat. §469.176, Subd. 4m. Notice was published in the Stillwater Gazette on February 4, 2011 (Resolution — Roll Call) UNFINISHED BUSINESS 18. Truth in Taxation Public Meeting a. Possible adoption of resolutions for 2012 Budget & Tax Levy (2 Resolutions — Roll Call) 19. Possible approval of Ordinance 1042, an ordinance amending the Stillwater City Code Chapter 31, Entitled Zoning Ordinance by revising the section related to variances (Ordinance 2nd Reading- Roll CaII) NEW BUSINESS 20. Request from Paul Susko for a detachment from Stillwater and annexation to Stillwater Township 21. Request for approval of an amendment to the Tax Increment Financing plan for TIF District #1 (Resolution — Roll Call) 22. Review of draft Fire Station Space and Feasibility Study and possible approval of including the station with the armory's contract for completion of a 35% design 23. Request by Paul Nickerson for a resubdivision of platted property at 215 St. Croix Ave W (Resolution — Roll Call) 24. Request by Trinity Lutheran Church to waive plan review fee for first post office building 25. Possible appointment to Human Rights Commission (Resolution — Roll CaII) 26. Possible approval to purchase snowplows 27. Downtown Beautification update PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. SUGGESTED DISCUSSION TOPICS WITH COUNCIL MEMBERS (12/6/2011) 1. 2011 Budget Shortfall — Need to use reserves — Due to wet weather, economy, and low water usage (- 140k)10% 2. Rate Increase needed to restore Financial Health of Water Department a. Following engineering firm TKDA Rate Study Recommendations — 2 years b. Deferring important Expense and Capital Items c. Insufficient income to maintain current pipes, equipment, and facilities d. Insufficient income to begin integration with City Wide networks, GIS and Work Management Systems e. With increase we will still be affordable compared to surrounding communities 3. Gas Purchasing Proposal — Using City Contract 4. Asset Management Initiative in progress. a. Focus on preventing future Water System Water Main breaks and System problems b. Adapt priority system similar to Public Works Pavement Management Program 5. Need IT Support (Based on meeting with Rose, Richard and Ryan) a. Intranet Tie to City Hall and Public Works Bldg. b. Integration with City Asset Management Software c. Tie to GIS — Stand -alone system until Intranet available d. Necessary Computer and Network Hardware e. Long term shared IT Support Services ti 1 iwater ft¢ B�flTN P A, E OF M1NN F h O ". A City Council REPORT DATE: December 2, 2011 ITEM: Worksession: City Trail Planning MEETING DATE: December 6, 2011 REVIEWERS: City Engineer, Assistant Public Works Superintendent Moore, and Community Development Director PREPARED BY: Michel Pogge, City PlanneAl DISCUSSION Trail planning for the City started with the 1918 Comprehensive Plan. Since that time over 25 miles of trails, 57 miles of sidewalks, and numerous miles of natural trails have been developed in the City. Recently several trail projects, most notably the Browns Creek State Trail, have positioned the City to be a regional trail destination. These projects include: • Browns Creek State Trail • St Croix River Crossing Loop Trail • Middle St Croix Valley Regional Trail Search Corridor • Proposed St Croix Valley Regional Trail • Future St Croix River Crossing Loop Trail connection to the Gandy Dancer WI State Trail Browns Creek State Trail The Browns Creek State Trail is a 5.9 -mile route that connects to the Gateway Trail at the Duluth Junction in the City of Grant to Downtown Stillwater. From St. Paul to Downtown Stillwater the total trip is 19.2 miles. Through the master plan process a number of trail use projections on have been developed. Using the various projections, the DNR believes at this point that 75,000 people will use some part of the Browns Creek State Trail annually. Final acquisition and initial trail development is projected to occur in 2012. With the funding that the DNR has in place, the DNR plans start construction of the trail in Downtown Stillwater and head north and east until they exhaust the fund they currently are authorized to use. This will likely initially take the trail to either Stonebridge Trail or McKusick Road. Completion of the trail to the Gateway trail will be dependent on obtaining additional Worksession: City Trail Planning December 6, 2011 Page 2 funding for the project from the Legislature or other partners. Connecting the trail to the gateway trial will likely not occur until 2013 or 2014 at the earliest. As part of the trail development, City Staff has indicated to the DNR that the City is willing to allow the DNR to develop a trailhead at both Browns Creek Reserve and in Parking Lot #9 (north of Stillwater Lofts). As construction plans for the trail are developed, plans and usage agreements for the two sites will be presented to the Council for consideration. Locally, the City has plans in place to extend the Browns Creek State Trail from where it will terminate at Laurel St south to Chestnut St and connect to the future St Croix River Crossing Loop Trail. Until the new St Croix River Crossing Bridge is completed, staff would recommend that the trail stop at Myrtle St. If additional delays on the bridge occur staff would recommend looking at routing the trail under the Chestnut St /Lift Bridge via Sam Bloomer Way. At this point the City has time to watch the progress of the new bridge discussions and can revisit this item at a later date. St Croix River Crossing Loop Trail As part of the new St Croix River Crossing project, a new dedicated trail is proposed to be developed connecting the existing lift bridge with the new bridge on both the Wisconsin and Minnesota sides. The entire loop is approximately 4.8 miles in length of which approximately 1.2 miles is in the City of Stillwater. Middle St Croix Valley Regional Trail Search Corridor The Metropolitan Council has recently added the Middle St Croix Valley Regional Trail Search Corridor to their trail master plan. This is a proposed regional trail search corridor that will stretch from the St Croix River Crossing Loop Trail in Stillwater to Interstate 94 and will connect to local trails in Lakeland. This future trail is approximately 7.4 miles. Proposed St Croix Valley Regional Trail The Proposed St Croix Valley Regional Trail is a 20.4 -mile route that will connect Afton to Hasting /Prescott. Today a trail exists between Lakeland (where the Middle St Croix Valley Regional Trail Search Corridor ends) and Afton (where this trail is proposed to start). Impact of the Browns Creek Trail, Loop Trail, Middle St Croix Valley Regional Trail, and the St Croix Valley Regional Trail Once these projects are completed, trail users will be able to go from Downtown St. Paul to Downtown Stillwater and to the Hasting/ Prescott area. This represents a 40 plus mile trail route. With other current and future trails system, users in the future may be able to complete a loop back to Downtown St. Paul representing a total trip over 63 miles in length. Worksession: City Trail Planning December 6, 2011 Page 3 Future St Croix River Crossing Loop Trail connection to the Gandy Dancer State Trail Today, the Gandy Dancer State Trail is a 98.1 mile trail corridor that connects St. Croix Falls, WI and Superior, WI with segments of the trail in both Wisconsin and Minnesota. As part of the St Croix River Crossing Loop Trail, the Wisconsin DOT has proposed to connect the loop trail to St Croix Falls. If completed, this nearly 130 -mile trail corridor would connect Stillwater to Superior WI. Even if the St Croix River Crossing Bridge is completed this connection is not anticipated to occur for a number of years after the bridge is completed. Moving Forward Staff will continue to advocate for trail use and work with our surrounding partners to ensure the continued development of these trail connections. Additionally, staff will support our partners (both private and public) to maximize the benefit of area trail system. RECOMMENDATION Review and discuss City Trail Planning with City Staff Browns Creek State Trail Corridor Map Options DRAFT - FOR PRELIMINARY USE Legend Browns Creek State Trail Gateway State Trail C3City of Grant portion CJ Town of Stillwater portions Local trail connections Local park connections Corridor needs /issues Parking Sawmill Golf Club Entrance Lake P sterman Stone Bridge Hazel St W Lofton Ave N RR Bridge Kimbro Ave N Neal Ave N Country Cove B &B Manning Ave Bridge? Browns Creek Gorge *j. Stillwater S :hula final c i -__ Country Club Tamarack House Site Warden's House Museum 75t Lowell Park DRAFT - FOR PRELIMINARY USE Minnesota DEPARTMENT OF NATURAL RESOURCES City Lot 9 (24 Hr Lot) Proposed Trailhead Lot iliwater THE El R70414461GE. OF ■■4404ES47i6 Browns Creek Trail Possible Trailhead Features 0 10 20 SCALE -1" 40 IN S FEET cR olx PP-3 0 w0c79 ' -• sS PROPOSED BITUMINOUS ACCEBS ROAD X 6861 z 0 0 0 cc • RivER • CO PROPOSED BITUMINOUS TRAIL 685,9 0 pp- a ----- ,------ • ' - , --- . • • l N..'' ,,,....,,,,,, ........< .> ,-,••• , ,,,•tr'' .,,- 686.2 x bbl 35 X B612 cuR8 ls...., RIBBON CURB 4- 0•5% ;A. f - \, 1 , \ , . i4 p.S\\A 11/426. ° ,,n= • \ ,xte.,\IAG XAC)‘3S?P' 9 PP0?°°' = \ (1' r-sP • ?sz- 00:1:66+ 3.6% 3 /0. 686.1 t 2.0% 686.1 \ 20° -f----'---A \ --ncpti7s / c 3 ‘ \ t __ ,.. \ ‘ ‘ ,s-• ,, = ,,,, \ '5 3 1 \ , 5 , ‘ --- IT \ \ , c.,- 00' .„I=0)9'''' 1 \ \ k p,164 -'. :0•1•• , ■ _ '.. -. ... \ '. -1 14 ::'::s='''''' \ ‘ •-- , / 0 / 0 4- 0.5% 300 L.F. 6 SLEEVED PERFERATED DRAIN T1LE 686.6 • r,t)R. JI 2.0% 684.7 -• - 1)0 684.6 686.7 / Not -•- -• - • • • . 6 EX. 7Tfai xxi. X"X X X EL. C 61. 1 _to/ 1 1 5 ,. k Joo 687.1 6874 cot° ... - z 5= it§864 ouREF---. - 76-85.1.9PR°P.--8)(.)(- lIR-rm.:68' C48:5-(BEE-1-4 ' ,, ,........, ,r 2.0.1.--,,.:78.82_0„NCURB--- :(1! CURB - ---___ ------- --- SU RM OU N TABLE CURB FOR YACHT DRIVEWA Y OPENING (MATCH GRADE) - ------------ -1- x 688.5 PROPOSED BITUMINOUS ACCESS ROAD x 686.0 2.0% , / .. - 4.....0.5% .. •CO - ct _. INV.-=‘-__ --- ---- PED DOMES 2.0% RELOC A PINE TREE ---- PROPOSED BITUMINOUS TRAIL CO • 200 L.F. 6 SLEEVED PERFERATED DRAIN TILE' -/ CO 0.5% -11. t 2.O% 689.9 685.4 2.0% GUIDE POLE 687 TO BE RELOCATED mw 689 IMO 0 X 09 NO. 8 DA T? REVISIONS ITEM DESIGN CHECKED 14raby certify 1001 tni 0100 Ina pawed by 001 00001 *.el evpliNsIca 000 0,01 I am 0 Oki 1,01004,011,,010.10001 E0910NY under the .000 01 100 0101. 01 w000•010 pate, 11119 No 41371 .0E11111staae1 lot 0,0%11101 NORTH MULBERRY PARKING LOT GRADING AND DRAINAGE PLAN FILE NO. 2011-03 1/11/11 1/\ - - $OIiTEL SECOND STRiEBT- - - / r SOUTH UNION STREET - - - - - ____ - -- // / \ \\ /L _7/ \\ \ \ / \_ - -i \ / \\ \ I 1 \ I t ■ 1- \ Q / \ w / \ \ -- \ a / \ \'� <. WATER STREET 11111111 - - i9UT+4- MAIN - STREETS — — = — — — - 1 1 1 1 1 1 1 1 I 1 1 't j11111111 J w m 11111111 muu imenal u xmnluu 11 = = / / NORTH MAIN STREET\ 1 I O \, ■ sostawit L A - W?aTER STREET P A a K M G - \\ )111,111 Ua -1-l- ff1 I D PAgWING C =�CQiTii l!ieN- 111 iu rte— LAWS \\ I,4-.3id-&- f LOWER RIVERUALK ST. CROIX RIVER 0' 25' 50' 100' NORTH SANDERS WACKER BERGLY INC. LANDSCAPE ARCHITECTS & PLANNERS 365 East Kellogg Blvd. Saint Paul. MN 55101 Phone: (651) 221 -0401 Fax: (651) 297 -6817 E-mail: swbinc .usinternetcom NORTH LOWELL PARK MASTER PLAN STILLWATER, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I om o duly registered Landscape Architect under the laws of the State of Minnesota. Signature Cate: Reg. Number: Project Number: 1024 Drawn By, gal Original Issue Date: 04/14/11 Revision: Dote: Description: FORMAL CONCEPT SHEET: CF D C B 0 P\113a*o\5 -d,r En GA 1 WL285 i WL286 WL287 • w w cc Z TAPER CURB AT ISLANDS Ana TAPER CURB AT ISLANDS 0 cn J ZA FUTURE TRAIL TO BE CONSTRUCTED BY OTHERS (TYP) 2 3 4 WATER STREET LIMITS OF WORK WL330 CONSTRUCT MNDOT B618 CONCRETE CURB & GUTTER FULL SECTION TO MATCH EXISTING GRADE AND ALIGNMENT B618 CONCRETE CURB & GUTTER (TYP) WL 332 WL333 -vempwaima-remlwa-, ® 0 0 N4k © 4 "•THICK 4- THICK 5 ©, 5 WIDE WIDE 6' THICK 6' WIDE HANDICAP ACCESS & DRAINAGE INLET GRADING WL292 PLAN VIEW 0 30' 60' SCALE IN FEET PAYBOX MEDIAN EMBANKMENT RIVER SIDE OF CURB 13 LIMITS OF WORK 11 WL32 7 • WL326 NOTES: 0, BITUMINOUS PAVEMENT SECTION CURB CUT CONSTRUCT SIDEWALK CATCH BASIN INSTALLATION OCONSTRUCT CURB CUT CENTER OF CURB CUT TO BE 10' FROM BACK OF CURB SIDEWALK SUBGRADE TRANSITION OCONSTRUCT PEDESTRIAN CURB RAMP MNDOT STANDARD PLATE 7036 TIPPED OUT - CONCRETE CURB & GUTTER PAVEMENT PATCHES; FILL VOID FROM TRACKS WITH GRANULAR BORROW PARKING LOT ENTRANCE WITH VALLEY GUTTER WL295 11 NO LEAN IMPERVIOUS FILL REQUIRED ON • RIVERWARD SIDE OF PARKING LOTA WHERE SHOWN IN PLAN VIEW ()CONSTRUCT CONCRETE ISLAND WITH 6" CONCRETE; MNDOT MIX 3Y32 OVER 4" AGGREGATE BASE, CL 5 0 EXCAVATION & EMBANKMENT GRADE AT CURBS SHALL BE CONSTRUCTED WITH COMMON BORROW. ONLY USE LEAN IMPERVIOUS AS SHOWN IN DETAIL REFERENCES: EMBANKMENT RIVER SIDE OF CURB 0 INSTALL SALVAGE L 501 PAVER PAVERS INSTALLATION 0 CONSTRUCT NOTCH FOR FLOOD FIGHTING AT CURB ISLANDS EAST SIDE OF PARKING LOT FLOOD FIGHT NOTCH SHEET NO: CONSTRUCTION DRAWING INDEX 0-003 LEGEND & GENERAL NOTES G-004 GRADING POINTS PARKING LOT A• CP101 PLAN - UTILITY CU101 PLAN - EROSION CONTROL, SIGNAGE, & TURF ESTABLISHMENT L -101 US Army Corps of Engin..n° S4. Pa arena a 8 8 a • • e. 3 • ul SHEET IDENTIFICATION C -101 HAProJectsV4686V- 11 -MJAG oplllcs\FEIS \4686Joo Jrall.orl S.T.H. 64 111 lu 11 1 I, SCALE 600 1200 1 1 1 s 1 vv\F \ , // v , I .3 __ — _.- 1 L__ - --, - /\\ 5 / 1\ 1 1 i \ \ 1 i,,,,,Z\ 1 \ 1 LEGEND 4simmommom PREFERRED ALTERNATIVE LOOP TRAIL LOCATION PREFERRED ALTERNATIVE ROADWAY ALIGNMENTS -ion PREFERRED ALTERNATIVE TRAILS & WALKS Preferred Alternative Loop Trail Location Figure 15 -2 St. Croix River Crossing Project 4686 3/15/2006 2006 Supplemental Final Environmental Impact Statement Figure 2: Map of Stillwater with updated 2030 Regional Parks System Plan changes 2030 Metropolitan Regional Parks System Plan Update City of Stillwater 54(.1,4,04, rtictropolitan Council 1 Middle St Croix Valley Search Corridor flavored' Paris 4 State (-Ands E.esing Pletsnee Plitate Non Ptsrtt Staglanar Pb Seseeh Auras 42005 E1044.040, AndiJair.or 4111/Comptatiop Ors tract. Reisaanal Trails E +stag - Mantua - - co,,,,s,sopeo,d yaw., ssi, System Changes (Updated in 2010) Trvi Regional Trail Search Zurricici'BouncikeyAdjusUrent ategiorsal Trait Stolill Sorra:tot s t2004:, BaordstvOteaustaseat .4t$444454,'. NeUrt Scet la R ecreattor Feature Addition Regional Park Study Area Deletion ol Regional Park Searcthitvea A App l '2011 Tra'�- .,`. n y4 IingEt octal TM ,a,tiTrad. lion Tb ctrb) starts in t ow/down A(tm-and heath south past - 45th Street S. fig 1 I New trail begin. at cod of existing trail within - small local park - Trail )heated on ea$t side of St. Croix Trail (typical) •l Ir.,ii imbted behind . WI, ) } ^,I ti road • +egrn0it001 71, c cui i-'tiall Bikew,n.xteYn,d.s entii gth of St.l mix Trn`t,Eteluveri nand tiighway 10 Point Douglas Pork local trails lesp. between 45th and 5tllh Street Are nM considered under the SL Croix Valley Regional Trail Master Man, although interconnections are encouraged as determined appropriate by the City of Afton Sit, pate -A" trail,' ,route follows 5oth' . 'Street In nearest . orner ni Afton State Park Regional trail followa existing trail . I gt en(s through; park .where feasible. T it tmyerses 0 cough �} ravine vsft so me'" teeper A p wades in these a 11ic due Re n I (rail -Route '11'4'1:11 mg -St its trail *BB ok prove tans ucce.s fir Opi t 1 kl ri.,l' trail Koine 11}nnrt1 Reegionel inflow, +t!ri.tin4 trr xlrgnnnmis !tali VYedook Spur Trail within pa, k to overlook tu re'Greeht idor connection to lark r Wa tinyrt rk an/TM-115 Alternate Trail , Route ' A" Trail kxatf� t ide r fTrail RP' ;h tl AIL tw 1.1Yr1 tia' ennie ri r(R r,me fr,o1 trusses from pork to t side 70 n A 1 tiro.- 1 ah, , „r, ,test 40h ot •. nt A,e- ti, ( nil. lr.ol 111.1(.)11 n* K(apratal Ir,,il — 1(a .4 trails in Denmark Township are not considered under the St. Croix Valley Regional Trail Master -I Plan, although interconnections are encouraged as determined (appropriate by Denmark - _!Township .�. . —Rivet Loup B ; Tr td,luuled on i of of Regionkl Trail, c east t' of St.. t Croik 1,0.14.01(0 y trail follows old Road 11 grade this s ; s. P:nj.6sT•d1'7U1137718d.6; "-__ "_ Btk ay fnitows entire ter e-tMif Str„Cro x Trail between ARbnand Highway 0 • Poin!Unull.s Park - ! - - -.. Existing Park Boundary )Ni NATI Bikeway eaten s length of St. Croix Trait,, between Afton and Highway 10 Point Douglas Park yep do r6 al, Oorizonta old at tween trail and r'' prkeate rifia titamtained • aibl Doted 'r I ail t )odor Promise Pr used mutliuse 1 rail loop (as part of rk master plan) st trail on 0. sEstdt0n( St. Croix. frail had abAnrneM," espuhds o grades avine area - Bridge missing t (may require alternate trail;: =': alignments, areal Trail alignment _ "_"_YoB6ws off✓!" rail grade Bridge missing Bridge missing RrtNnR N1rVRFrCFkriR PROM, Trail connects •- (conceptual align 1 tailing Boat I anmh 1 North PROPOSED BIKEWAY (Wide Shoulder on Road) PROPOSED REGIONAL TRAIL - OPTIMAL ROUTE ALTERNATE REGIONAL TRAIL ROUTES ALTERNATE REGIONAL TRAIL ROUTE (ONLY IF NONE OF THE ROUTES THROUGH AFTON STATE PARK ARE ADOPTED) POTENTIAL CONSERVATION EASEMENT / PRESERVED GREENWAY CORRIDOR (CONCEPTUAL BOUNDARY) - Overlays Steep Slopes, Ravines, and Natural Areas - Established Through Cooperative Agreement With Private Landowners KEY NUMBER AND AREA DESIGNATION FOR DETAIL MAPS MAST E \Au Washington ,:County a:. nr.mmr. z,Rn Sounders State Troil Gandy Dancer State Troil Superior II Northern Region Sig Say SP Amnicon Falls SP Recreational Corridor Tri- County Hurley Note: Numbers on this map are references to proposed trail segments described throughout the State Trails Network Plan. American Birkebeiner Trail ayward e— 65 Bearskin- Hiawatha State Troil Crandon St. Croix Falls Interstate SP pesi Age State Rec. Area 1 51 Ava � '- �Linrol 69 Tomahawk / .. 18 WIIIoNw RN Hudson 0 49 Medford 40 Old Abe State Troil Merrill Council s Grounds SP 19 Antigo.; BO 120 160 56 Nicolet State Trail 200 Miles Proposed Trails Approved Trails NOpen Trails / Ice Age Trail •••. • North Country Trail • State Parks and Recreation Areas Water Cities and Villages DNR Administrative Regional Boundaries County Boundaries N to ttr 55 Produced By: Wisconsin Department of Natural Resources Bureau of Parks and Recreation, Trails Section January 2001 THE EINTN►L16E Of MINNESOTA MINUTES CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North November 15, 2011 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE The Stonebridge Cub Scouts led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the November 1, 2011, regular and recessed meeting minutes, and the November 7, 2011, special meeting minutes. All in favor. OPEN FORUM Dorothy Joachim, 1624 McKusick Lane, stated she had used the Open Forum previously to express her concern about the deterioration of Lake McKusick. She indicated that during meetings she had attended in the past year, the Lake has been on the agenda of Council meetings on two occasions, the most recent being during the joint meeting with the Brown's Creek Watershed District. She spoke about the Watershed District's proposed iron - enhanced filtration system project, cited the budget figure, and asked what input the City has had on the project. Mayor Harycki noted that this is more of a Brown's Creek project, and Public Works Director Sanders recalled there were discussions about the project during a joint meeting with the Watershed District about one year ago. Mayor Harycki pointed out that the specifics of the project would be in the Watershed District minutes. Mr. Sanders invited Ms. Joachim to call him and he would provide her with the location of the project and contact persons at the Brown's Creek Watershed District and Middle St. Croix Water Management Organization. City Council Minutes November 15, 2011 STAFF REPORTS Police Chief Gannaway reported that the Department would be participating in the Toys for Tots program. He informed the Council and residents that donation drop -off boxes will be located at City Hall, several other locations in town and that information will be posted on the City web site and Face Book. Fire Chief Glaser updated the Council on the status of the station feasibility study, and that a number of meetings have been held with the consultants. He stated that a representative of the National Guard will be attending the next meeting to discuss the co- location piece of the study. He noted the preliminary draft of the study is supposed to be ready by the Council's December 6th meeting. Chief Glaser informed the Council that the City will receive about $3,564 in Department of Public Safety training and education grant money for 2012. He noted that he would be providing an update on thel6 recommendations from the shared services study, possibly at the December 6th Council meeting. He reported that a number of suspicious fires occurred on the evening of November 10th in catch basins and sewer grates, as well as a fire in Sunrise Park. He asked anyone with information about the fires to contact the Fire Department. City Clerk Ward pointed out that the item on the Consent Agenda approving renewals of each of the various liquor and tobacco licenses is contingent on the City receiving all the information regarding insurance, taxes, and required information. Ms. Ward reminded the Council that they had planned on holding a fall workshop and asked for direction regarding scheduling; members suggested looking at scheduling a workshop in February. Finance Director Harrison reminded the Council that the City will be holding its Truth in Taxation hearing at 7 p.m., December 6th, at City Hall and the public is invited to attend. CONSENT AGENDA 10. Resolution 2011 -167, directing payment of bills 11. Possible approval of temporary liquor license — St. Croix Day Care Center fundraiser 12. Resolution 2011 -168 approving renewals of On -Sale, Off -Sale, Club, Wine, Wine With Strong Beer, Sunday On -Sale, On -Sale 3.2 %, Off -Sale 3.2 %, Micro Brewer Off -Sale, Micro Brewer Tap Room Liquor Licenses and Tobacco Licenses For 2012 13. Resolution 2011 -169, approval of agreement between the City and Veterans' Memorial Committee 14. Possible authorization to negotiate a contract with St. Croix Boat & Packet for parking ramp cleaning for 2012 15. Possible release of funds — Library Councilmember Cook asked that Payment of Bills be pulled for discussion. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the Consent Agenda, minus Item 10. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Page 2 of 7 City Council Minutes November 15, 2011 Nays: None Regarding payment of bills, Councilmember Cook stated she would not be voting for the Conach Group payment. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve Item 10 - Payment of Bills. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook PUBLIC HEARINGS Possible approval of Ordinance amending Zoning Ordinance, related to Variance Review Criteria Community Development Director Turnblad reviewed that state law related to variance review standards was changed during the 2011 legislative session due to a lawsuit, which basically made it impossible for communities to issue variances. He explained that the new law removed the term "hardship" and replaced it with "practical difficulties." He added the proposed amendment to the City ordinance incorporates the statutory items related to "practical difficulties." He pointed out the Planning Commission had reviewed the proposed amendment and recommends approval. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Councilmember Cook asked if the City ordinance now mirrors state law regarding the change; and Mr. Turnblad responded in the affirmative. Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the first reading of the ordinance amendment. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Information on Brown's Creek Trail Overpass /Underpass Community Development Director Turnblad informed the Council that since the initial discussion about this issue, it has been learned that the master plan for the new state trail will only indicate that there will be a grade- separated crossing at Manning Avenue, so there is no urgency to identify the type of crossing at this point. He indicated staff has talked with several groups involved with bike trails and did an internet search about the issue of the preferred type of crossing. Mr. Turnblad pointed out that investigation suggests that one type of crossing is not predominantly favored — it depends on the circumstances /location. He noted that one of the items for discussion at the December 6 workshop session will be trail planning. Page 3 of 7 City Council Minutes November 15, 2011 Councilmember Roush questioned the information provided that indicates the two crossings are neutral in relation to aesthetics; and that he finds that hard to believe. Councilmember Roush suggested that he would think that the aesthetics of an underpass would be much more acceptable /pleasing. Mr. Turnblad indicated staff did not do the survey from which the information was obtained; he thought it would depend on the surroundings and the situation. In discussion, it was noted that Stillwater Township took a position on this issue at its last meeting. Councilmember Roush offered that he would check on the Township's action; and Mr. Turnblad pointed out it may be several years before the grade separated crossing at Manning is constructed, so there is time to discuss the issue further. NEW BUSINESS Possible approval of new tobacco license for Valley Ridge Smoke Shop, Inc. City Clerk Ward reiterated that approval would be contingent on review and approval by police, fire, building departments and other usual approvals. Motion by Councilmember Polehna, seconded by Councilmember Menikheim to adopt Resolution 2011 -170, approving the issuance of a new tobacco license to Valley Ridge Smoke Shop, Inc. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval to purchase John Deere 2720 Utility Tractor, Cab & Snow Blower Public Works Director Sanders reviewed the request and stated that the current piece of equipment is inefficient and often in need of repairs. He indicated staff looked into various types of tractors/blowers; he noted that the attachments for the larger tractor the City purchased earlier in the year will work with this new machine. He added that the quote obtained by staff contacting dealers directly, is several thousand dollars cheaper than the state bid. He continued that the equipment this new machine is replacing will be traded in, so the overall price on a $23,000 piece of equipment will be $8,000. City Administrator Hansen stated that he had reviewed the request and recommends approval. Councilmember Roush expressed the Council's appreciation for the research. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the requested purchase. All in favor. Discussion on proposed property taxes City Administrator Hansen reviewed the impact of the changes to the homestead credit, and that statewide, there will be a property tax increase because of the elimination of the market value homestead credit and the change to market value exclusion. He explained that under the old system, the state would take the cities' levy, reduce it to pay for the direct reduction Page 4 of 7 City Council Minutes November 15, 2011 in property taxes, and then reimburse cities that amount; however, he added for the past six or seven years, cities were never reimbursed the total amount. Under the new market value exclusion, rather than a direct credit against property taxes, the state will eliminate some of the taxable value of a property. This new system reduces a city's tax base, he noted; with a smaller tax base upon which to spread the levy, taxes will go up. He pointed out that Stillwater increased its levy by only .87 of a percent; however, there are other taxing districts which help drive up property taxes. He stated that even if all tax levies stayed perfectly flat, statewide property taxes will go up. Mr. Hansen spoke to the complexity of the taxing system in Minnesota with 46 different tax rates and the large variation in tax bases from one city to the next. According to state calculations, assuming flat tax levies, properties taxes on a $200,000 home will increase from $1,924 to $2,005 under the new system. Washington County's estimates for Stillwater, indicate the impact of the new state system on a home valued at $100,000 will be an $18 increase, but on a $300,000 home, the increase will be $134; other factors, such as the City's levy increase and levy increases by other taxing districts, result in a $9 increase in a home valued at $100,000, and $52 on a home valued at $500,000. He reported that the impact on commercial properties is even more dramatic. He suggested there may be more people attending the Truth in Taxation hearing than in past years because, statewide, people will see a fairly substantial increase in property taxes due to the state action. Mayor Harycki asked Finance Director Harrison to run the figures again using a flat City levy; Ms. Harrison responded that the formulas are very complex but she would try to get that done. Councilmember Cook inquired if this information would be explained at the Truth in Taxation hearing; and Mr. Hansen replied that he would do his best to try to explain the new system. Waiver of Assessments on 356 Ramsey St W related to property clean up charges Community Development Director Turnblad explained the situation related to the property at 356 Ramsey St. W; and that the new property owners would like the opportunity to bring action against the seller and Title Company for failure to disclose the assessments. He stated that in order to have the time to do that, the new owners have agreed to sign a waiver that provides for payment of the assessment beginning with the 2013 tax year, rather than 2012. Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2011 -171, approval of agreement of assessment and waiver of irregularity and appeal. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna informed the Council that the City will receive a national award for its Yellow Ribbon program and activities. He indicated that three awards are given nationally, one for small, medium, and large cities; Stillwater is the award- winner for medium cities. Councilmember Polehna noted the award is a testament to the citizens of Stillwater. Page 5 of 7 City Council Minutes November 15, 2011 Councilmembers Cook and Menikheim expressed kudos to Councilmember Polehna for his efforts. Councilmember Cook reported that the Metropolitan Council is seeking input from communities due to the fact that the some factors related to the census data are different than what was projected when Comprehensive Plans were updated. She asked whether Stillwater would be required to do that. Community Development Director Turnblad responded that Stillwater will not have to do that as the City corrected some things during the Comp Plan planning process. He stated the City may have to modify some things, but it will not require a wholesale correction. Councilmember Cook indicated that the Chamber's community symposium program has found that one of the big issues for people is transportation. She asked if there is anything the City can do regarding this issue, referring to a recent proposal for a trolley system that may have provided some transportation services for local residents. Mr. Turnblad responded that the private market doesn't believe that anything is economically feasible and as a small- to medium -sized city, the City doesn't have the resources to do a lot in the area of transportation services. Councilmember Cook noted the City has an aging population and she thought it would benefit the City itself to be able to move people around and to get downtown and to other shopping centers. Councilmember Menikheim reported that the Chamber symposium program is trying to think creatively about this and other issues. In discussion, it was noted that the City's previous local transport system was funded by the Metropolitan Council and those funds are no longer available. Councilmember Menikheim noted that he had attended a Water Board meeting as the City's liaison and found it to be very informative; and that he thought the contact with the Water Board would be good for both parties. He informed them that representatives of the Water Board are planning to be at the December 6th Council workshop session; he suggested it might be good to have an agenda to discuss with the Water Board at that time. Councilmember Menikheim stated there has been a resignation from the Planning Commission and that the Commission would prefer to go to a seven - member body by attrition if that be acceptable to the Council. Mayor Harycki asked whether the membership is set by Council or the Charter. City Attorney Magnuson responded the number of members is set by ordinance, with nine being the maximum number; he added the Council could decide to not have a full complement of members without changing the ordinance, to see how that works for a year. On a question by Councilmember Cook, Councilmember Menikheim replied the Planning Commission finds that a nine - member group is unwieldy; he noted the Commission has been functioning with eight members for a good amount of time and believes that seven is a reasonable number. Councilmember Roush expressed he felt strongly that the Planning Commission should be kept at nine, saying he thought the depth of opinion was very valuable. Page 6 of 7 City Council Minutes November 15, 2011 Mayor Harycki noted that nine provides the opportunity to have two members from each Ward. ADJOURNMENT to executive session for City Administrator performance review The meeting was adjourned to executive session at 8:10 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2011 -167, directing payment of bills Resolution 2011 -168, approving renewals of On -Sale, Off -Sale, Club, Wine, Wine With Strong Beer, Sunday On -Sale, On -Sale 3.2 %, Off -Sale 3.2 %, Micro Brewer Off -Sale, Micro Brewer Tap Room Liquor Licenses and Tobacco Licenses For 2012 Resolution 2011 -169, approval of agreement between the City and Veterans' Memorial Committee Resolution 2011 -170, approving the issuance of a new tobacco license to Valley Ridge Smoke Shop, Inc. Resolution 2011 -171, approval of agreement of assessment and waiver of irregularity and appeal Page 7 of 7 City of S ti vatelt, A innesota C( foeQamatioln WHEREAS, the Stillwater 3figh School Boys Cross Country Team are the 2011 Class .mil State Champions, Regional Cross Country Champions, and took loth place at the Nike Nationals in Oregon; and NOW, THEREFORE, 1, KEN 3c4R /CKI, by virtue of the authority vested in me, as _Mayor of the City of Stillwater, do hereby proclaim DECEMBER 6th, 2011 STILL1 ATER AREA 3 -(I0-( SCHOOL BOYS CROSS COUNTRY TEAM Daly RESOLUTION 2011 -172 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $431,120.82 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -172 Abrahamson Nurseries Account Temps Action Rental, Inc. Air Down There Alex Air Apparatus, Inc. Amdahl Locksmith, Inc. Chris Anderson ,Allan Animal Humane Society Applied Images Aramark Uniform Services Aspen Mills B & B Products /Rigs and Squads Ballis John T. Batteries Plus Bell, Timothy Board of Water Commissioner Brady, Doug Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Century Power Equipment Clareys Safety Equipment Clark, Dan Cole Papers Comcast Creative Product Sourcing DARE Curb Masters, Inc. Dalco Dell Marketing L.P. Delta Dental Plan of Minnesota Elite K9, Inc. Emergency Medical Products, In Emergency Sery Consulting Inc. Flexible Pipe Tool Co. Forestry Suppliers, Inc. Galls, an Aramark Company General Security Services Corp Gertens Wholesale Grainger Greatland Corporation Heritage Printing, Inc. Holiday Credit Office ce Skating Institute I.H. Larson Electric 31 Evergreen trees and Buckets Professional Service Rentals Equipment Repair Supplies Swedge Loc Quick Coupler s 10 Reprogrammable locks Installed Refund Tobacco & Liq License (Out of Business) 3rd qtr animal shelter Name Plate Mats, Uniforms, Towels Boots Vehicle Repair Labor Background check part time firefighters C Batteries Reimburse for Battery Pak for Tools Street Project Hydrant Repair & Extension Reimburse for Mileage Equipment Repair Supplies Equipment Repair Supplies Computer Supplies Collar Screw Annual Inspection of Fire Extinguishers Cleaning City Hall and Public Works Paper Towels, Comet, hand soap, kleenex, Cable, Internet DARE Supplies Repair walk, stage area and caboose at TB Park Cleaning Supplies Computers and Supplies Dental Cobra K9 Ballistic Vest and Bite Suit Helmet Triage Belts, Quick Clot, Gloves Feasibility study Labor to Repair Video Inspection System Equipment Repair Supplies Zipper Trooper Boot Monitoring 12/1/2011- 2/29/2012 Spruce, White Pine, Dogwood Bundles Motor for Skate Sharpener w2's and 1099's with Envelopes AP Envelopes, UB Billing Inv & Env, AP Checks Fuel Winter Exhibition & Skating Memberships Lamps & Ballast 2,661.19 2,761.00 228.71 28.68 161.76 6,899.80 1,045.84 521.63 11.22 1,105.89 336.70 145.00 3,000.00 70.54 104.45 620.03 33.30 410.82 1,246.60 2,183.13 0.89 230.76 1,152.50 726.73 265.26 1,173.57 7,762.50 125.91 7,218.36 243.30 764.77 108.27 5,769.90 180.00 23.23 133.87 84.49 272.53 199.15 232.87 2,041.52 59.54 701.00 1,007.01 EXHIBIT "A" TO RESOLUTION #2011 -172 J.P. Cooke Co. The Knowlan, Amy L.T.G.Power Lake Elmo Oil, Inc Lemoine, Chyrisse M J Raleigh Truck Co. Mac Queen Equipment Inc. Maritronics, Ltd. Menards Minvalco, Inc. MN Dept. of Public Safety Mondor LTEE /LTD Municipal Emergency Services Musco Finance, LLC NAPA Auto Parts Natural Resource Group LLC Office Depot OnSite Sanitation Otis Elevator Company Proguard Sports, Inc. RDO EQUIPMENT CO. Riedel) Shoes, Inc. River Valley Printing Inc. 5 & T Office Products, Inc. Sanders, Wacker, Bergly Inc. Sentry Systems, Inc. ServiceMaster Short Elliott Hendrickson Springsted Sprint Sprint PCS St. Croix Boat & Packet Co. St. Croix Harley- Davidson Stillwater Motor Company Streicher's Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Taverna, Jenna Tee's Plus The Alternator & Starter Store Tousley Ford University of Minnesota University of MN Veterinary Diagnostic Laboratory US Bank Corporate Trust Svcs Page 2 Dog Tags Refund for Learn to Skate Chain saw parts (chain, bar, cover) Fuel Reimburse for Alcohol & Tob Compliance GC Gravel Equipment Repair Repair Score Board Lily Lake Supplies Temp Control Application to Title /Register Vehicle LTS Jackets for Resale Switch for Fire Vulcan Capital Lease Payment- Lighting Puller- Crankshaft USACE Stage 3 Flood Control Env Consulting Office Supplies Unit Rental Vets Memorial Service Agreement 5/17/11- 4/30/2012 Skating Supplies for Resale Bearing for sweeper #39 Skates for Resale Dangerous Dog Forms Office Supplies Pedestrian Walkway Monitoring Service 12/01/11 - 2/29/2012 Clean & Sanitize 18 forfeiture cars Structural Inspections Bridge Professional Service Oct Redemption 2003 CeII Phone CeII Phone Arena Billing Harley Motorcycle Vehicle Repair Bullet proof vests Publications Repairs at 1080 Amundson Driveway Asphalt Refund for Learn to Skate DARE Supplies Solenoid Vehicle Repairs APWA Workshop Continuing Ed. Rabies Virus Paying Agent Fees SW MN GO Water Rev 108.66 68.00 244.15 20.71 185.00 147.83 930.88 304.95 712.71 1,459.55 21.50 478.00 37.38 11,927.00 74.58 2,261.25 296.64 100.20 918.70 158.53 204.91 242.58 281.09 133.13 23,159.80 9.98 1,154.25 885.46 750.00 88.87 89.11 56,155.98 1,586.35 371.77 8,880.64 88.15 55.00 2,273.93 78.00 42.00 101.53 1,895.69 530.00 25.00 215.63 EXHIBIT "A" TO RESOLUTION #2011 -172 USAble Life Verizon Wa County License Bureau Washington County Assessors Division West Payment Center Yocum Oil Company Zee Medical Service Ziegler, Inc. LIBRARY 3M Ace Hardware Adolfson and Peterson Construction Baker & Taylor BWI Books Brodart Comcast Grainger Hansen, Ann Midwest Tape Office of Enterprise Technology Papco Quill Recorded Books Toshiba Washington County Library Xcel NOVEMBER CREDIT CARDS LYNNE BERTALMIO Amazon. Com NOVEMBER MANUALS Grant Writing USA Postmaster Xcel ADDENDUM Ace Hardware Barrett M. Stack Buetow & Associates, Inc. Zentury Link Term Life Insurance CeII Phones License Tab Renewal 2007 Ford Edge Web Site Subscription Services Information Charges Oct 2011 Fuel NRR Foam Earlplugs Equipment Repair Self Check Systems Capital Equipment Janitorial Supplies Floor Repair Library Materials Library Materials Library Materials Telecommunications Building Repairs Reimburse for Postage AV Materials Telephone Janitorial Supplies Supplies DVD Subscription Plan Maintenance Contract Telecommunications Utilities Library Materials Education Utility Billing Postage Utilities Supplies Professional Service Pedestrian Walkway Architectural Study Telephone Page 3 398.40 1,399.88 9.50 200.00 93.39 11,182.79 41.36 673.32 11,701.24 6.98 4,440.00 200.02 2,572.82 2,115.01 49.90 73.29 4.30 1,061.73 329.19 69.80 164.52 396.00 37.11 1,514.00 3,233.36 795.80 425.00 2,514.22 17,207.66 118.29 500.00 4,875.00 348.57 EXHIBIT "A" TO RESOLUTION #2011 -172 DanFranesco, Mike Francis, Katherine B Harburn Enterprises, Inc. Kirvida Fire, Inc Magnuson Law Firm Mainstreet Builders LLC Metropolitan Council Miller Excavating, Inc MN Dept. of Labor & Industry Natural Resource Group Office Depot Performance Plus S & T Office Products, Inc. Staloch, Jeanne Steigauf, Tim Sun Newspaper Teddy Bear Park Foundation Xcel EXHIBIT "A" TO RESOLUTION #2011 -172 Adopted by the City Council this 6th Day of December, 2011 Page 4 Reimburse for Parking Ramp Parking Fee 5.00 Facade Renovation Loan Program 5,815.00 Embroidered Patches 634.44 Vehicle Repair 1,314.27 Professional Service 11,306.66 Grading Escrow Refund 1,500.00 January 2012 Wastewater Service 118,817.34 Sand for Pedestrian Walkway 1,121.05 19041 Elevator Annual Operatin Parking Ramp 100.00 Professional Service Pedestrian Walkway 4,967.15 Office Supplies 75.98 Fit Testing Medical Evaluations 1,890.00 Office Supplies 292.19 Reimburse for Parking Ramp Parking Fee 5.00 Grading Escrow Refund 1,500.00 Publications 41.00 Pass Thru: Margaret Rivers Fund 7,500.00 Electricity, Gas 31,674.00 TOTAL 431,120.82 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -172 Abrahamson Nurseries Account Temps Action Rental, Inc. Air Down There Alex Air Apparatus, Inc. Amdahl Locksmith, Inc. Chris Anderson ,Allan Animal Humane Society Applied Images 4ramark Uniform Services Aspen Mills B & B Products /Rigs and Squads Ballis John T. Batteries Plus Bell, Timothy Board of Water Commissioner Brady, Doug Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Century Power Equipment Clareys Safety Equipment lark, Dan Cole Papers Comcast Creative Product Sourcing DARE Curb Masters, Inc. Dalco Dell Marketing L.P. Delta Dental Plan of Minnesota Elite K9, Inc. Emergency Medical Products, In Emergency Sery Consulting Inc. Flexible Pipe Tool Co. Forestry Suppliers, Inc. Galls, an Aramark Company General Security Services Corp Gertens Wholesale Grainger Greatland Corporation Heritage Printing, Inc. Holiday Credit Office Ice Skating Institute I.H. Larson Electric 31 Evergreen trees and Buckets Professional Service Rentals Equipment Repair Supplies Swedge Loc Quick Coupler s 10 Reprogrammable locks Installed Refund Tobacco & Liq License (Out of Business) 3rd qtr animal shelter Name Plate Mats, Uniforms, Towels Boots Vehicle Repair Labor Background check part time firefighters C Batteries Reimburse for Battery Pak for Tools Street Project Hydrant Repair & Extension Reimburse for Mileage Equipment Repair Supplies Equipment Repair Supplies Computer Supplies Collar Screw Annual Inspection of Fire Extinguishers Cleaning City Hall and Public Works Paper Towels, Comet, hand soap, kleenex, Cable, Internet DARE Supplies Repair walk, stage area and caboose at TB Park Cleaning Supplies Computers and Supplies Dental Cobra K9 Ballistic Vest and Bite Suit Helmet Triage Belts, Quick Clot, Gloves Feasibility study Labor to Repair Video Inspection System Equipment Repair Supplies Zipper Trooper Boot Monitoring 12/1/2011- 2/29/2012 Spruce, White Pine, Dogwood Bundles Motor for Skate Sharpener w2's and 1099's plus Envelopes AP Envelopes, UB Billing Inv & Env, AP Checks Fuel Winter Exhibition & Skating Memberships Lamps & Ballast 2,661.19 2,761.00 228.71 28.68 161.76 6,899.80 1,045.84 521.63 11.22 1,065.49 336.70 145.00 3,000.00 70.54 104.45 620.03 33.30 410.82 1,246.60 2,183.13 0.89 230.76 1,152.50 726.73 265.26 1,173.57 7,762.50 125.91 7,218.36 243.30 764.77 108.27 5,769.90 180.00 23.23 133.87 84.49 272.53 199.15 232.87 2,041.52 59.54 701.00 1,007.01 EXHIBIT "A" TO RESOLUTION #2011 -172 J.P. Cooke Co. The Knowlan, Amy L.T.G.Power Lake Elmo Oil, Inc Lemoine, Chyrisse M J Raleigh Truck Co. Mac Queen Equipment Inc. Maritronics, Ltd. Menards Minvalco, Inc. MN Dept. of Public Safety Mondor LTEE /LTD Municipal Emergency Services Musco Finance, LLC NAPA Auto Parts Natural Resource Group LLC Office Depot OnSite Sanitation Otis Elevator Company Proguard Sports, Inc. RDO EQUIPMENT CO. Riedell Shoes, Inc. River Valley Printing Inc. S & T Office Products, Inc. Sanders, Wacker, Bergly Inc. Sentry Systems, Inc. ServiceMaster Short Elliott Hendrickson Springsted Sprint Sprint PCS St. Croix Boat & Packet Co. St. Croix Harley- Davidson Stillwater Motor Company Streicher's Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Taverna, Jenna Tee's Plus The Alternator & Starter Store Tousley Ford University of Minnesota University of MN Veterinary Diagnostic Laboratory US Bank Corporate Trust Svcs Page 2 Dog Tags Refund for Learn to Skate Chain saw parts (chain, bar, cover) Fuel Reimburse for Alcohol & Tob Compliance GC Gravel Equipment Repair Repair Score Board Lily Lake Supplies Temp Control Application to Title /Register Vehicle LTS Jackets for Resale Switch for Fire Vulcan Capital Lease Payment- Lighting Puller- Crankshaft USACE Stage 3 Flood Control Env Consulting Office Supplies Unit Rental Vets Memorial Service Agreement 5/17/11- 4/30/2012 Skating Supplies for Resale Bearing for sweeper #39 Skates for Resale Dangerous Dog Forms Office Supplies Pedestrian Walkway Monitoring Service 12/01/11- 2/29/2012 Clean & Sanitize 18 forfeiture cars Structural Inspections Bridge Professional Service Oct Redemption 2003 CeII Phone CeII Phone Arena Billing Harley Motorcycle Vehicle Repair Bullet proof vests Publications Repairs at 1080 Amundson Driveway Asphalt Refund for Learn to Skate DARE Supplies Solenoid Vehicle Repairs APWA Workshop Continuing Ed. Rabies Virus Paying Agent Fees SW MN GO Water Rev 108.66 68.00 244.15 20.71 185.00 147.83 930.88 304.95 712.71 1,459.55 21.50 478.00 37.38 11,927.00 74.58 2,261.25 296.64 100.20 918.70 158.53 204.91 242.58 281.09 133.13 23,159.80 9.98 1,154.25 885.46 750.00 88.87 89.11 56,155.98 1,586.35 371.77 8,880.64 88.15 55.00 2,273.93 78.00 42.00 101.53 1,895.69 530.00 25.00 215.63 EXHIBIT "A" TO RESOLUTION #2011 -172 USAble Life Verizon Wa County License Bureau Washington County Assessors Division West Payment Center Yocum Oil Company Zee Medical Service Ziegler, Inc. LIBRARY 3M Ace Hardware Adolfson and Peterson Construction Baker & Taylor BWI Books Brodart Comcast Grainger Hansen, Ann Midwest Tape Office of Enterprise Technology Papco Quill Recorded Books Toshiba Washington County Library Kcel IOVEMBER CREDIT CARDS LYNNE BERTALMIO amazon. Com JOVEMBER MANUALS 3rant Writing USA postmaster (cel Term Life Insurance Cell Phones License Tab Renewal 2007 Ford Edge Web Site Subscription Services Information Charges Oct 2011 Fuel NRR Foam Earlplugs Equipment Repair Self Check Systems Capital Equipment Janitorial Supplies Floor Repair Library Materials Library Materials Library Materials Telecommunications Building Repairs Reimburse for Postage AV Materials Telephone Janitorial Supplies Supplies DVD Subscription Plan Maintenance Contract Telecommunications Utilities Library Materials Education Utility Billing Postage Utilities Page 3 398.40 2,803.76 9.50 200.00 93.39 11,182.79 41.36 673.32 11,701.24 6.98 4,440.00 200.02 2,572.82 2,115.01 49.90 73.29 4.30 1,061.73 329.19 69.80 164.52 396.00 37.11 1,514.00 3,233.36 795.80 425.00 2,514.22 17,207.66 ,jllwater. THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Directory DATE: November 29, 2011 RE: Parking Ramp Cleaning Contract BACKGROUND The City has a contract with St. Croix Boat & Packet for cleaning the parking ramp's south elevator tower, stairwell, bathrooms and areas just outside the entrances. The contract expires on December 31, 2011. Consequently staff asked the Council for permission to negotiate an extension of that contract, which the Council granted on November 15th DISCUSSION The current cleaning contract is for $750 a month.1 St. Croix Boat & Packet has agreed to the same price in 2012. In addition, they have agreed to increase their cleaning responsibilities. Next year they would also pick up litter in the parking areas of the ramp at least once a month for no additional fee. REQUESTED ACTION Staff recommends approving the contract with St. Croix Boat & Packet for parking ramp cleaning services in 2012. bt The next closest bid in 2010 was $1,421.44 a month. ,jllwater. THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Directory DATE: November 29, 2011 RE: Parking Ramp Cleaning Contract BACKGROUND The City has a contract with St. Croix Boat & Packet for cleaning the parking ramp's south elevator tower, stairwell, bathrooms and areas just outside the entrances. The contract expires on December 31, 2011. Consequently staff asked the Council for permission to negotiate an extension of that contract, which the Council granted on November 15th DISCUSSION The current cleaning contract is for $750 a month.1 St. Croix Boat & Packet has agreed to the same price in 2012. In addition, they have agreed to increase their cleaning responsibilities. Next year they would also pick up litter in the parking areas of the ramp at least once a month for no additional fee. REQUESTED ACTION Staff recommends approving the contract with St. Croix Boat & Packet for parking ramp cleaning services in 2012. bt The next closest bid in 2010 was $1,421.44 a month. RESOLUTION 2011 -173 APPROVAL OF THE PARKING RAMP CLEANING CONTRACT WITH ST. CROIX BOAT & PACKET BE IT RESOLVED, by the City Council of Stillwater, MN that the parking ramp cleaning agreement between St. Croix Boat & Packet and the City of Stillwater for 2012 parking ramp cleaning is hereby approved and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 6th day of December, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward City Clerk STILLWATER MUNICIPAL PARKING RAMP CLEANING SERVICES CONTRACT THIS CONTRACT is made on , 2011 between the City of Stillwater, a Home Rule Charger City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North Fourth Street, Stillwater, Minnesota 55082 ( "City "), and St. Croix Boat & Packet Co., a Minnesota Corporation, P.O. Box 406, Stillwater, Minnesota 55082 ( "St. Croix "). RECITALS The City desires to retain the services of St. Croix to provide cleaning services for the Stillwater Parking Ramp, 200 North Second Street, Stillwater, Minnesota 55082. St. Croix agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and St. Croix as follows: SECTION I. NATURE OF WORK St. Croix will perform cleaning, sweeping and maintenance services for the Ramp Towers within the scope of work described in the bid form, Pages 1 -8 opened January 13, 2010 (see attachment), with the addition of picking up litter on all levels of the ramp once a month, and as further directed by the City Community Development Director. The methods of accomplishing the work will be determined by St. Croix and all tools of the trade will be supplied by St. Croix. SECTION II. COMPENSATION The City will compensate St. Croix $750 per month; plus $12 for each emergency cleanup request in excess of four per month. SECTION III. STATUS OF ST. CROIX This Contract calls for the performance of the services of St. Croix as an independent contractor and St. Croix will not be considered an employee of the City for any purpose. SECTION IV. WORK STANDARDS St. Croix will control the conduct and means of performing the work and will perform all services required under this Contract in a manner consistent with generally accepted procedures. SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against St. Croix, its agents, or employees as a consequence of any act or omission on the part of St. Croix or its agents or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. St. Croix shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligence or willful act or omission of St. Croix, its agents, or employees, in the execution, performance or failure to adequately perform St. Croix's obligations under this Contract. SECTION VI. TERMS TO BE EXCLUSIVE The entire Agreement between the parties with respect to the subject matter hereunder is contained in this Agreement. Except as herein expressly provided to the contrary, the provisions of this Agreement are for the benefit of the parties solely and not for the benefit of any other person, persons or legal entities. SECTION VII WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver, alteration or modification of any of the provisions of this Agreement will be binding unless in writing and signed by a duly authorized representative of both parties to this Agreement. SECTION VIII. NO ASSIGNMENT WITHOUT CONSENT St. Croix will not assign this Contract nor any of the rights and duties hereunder without the prior written consent of the City. Page 2 of 4 SECTION IX. DURATION This Contract will be in effect from January 1, 2012 through December 31, 2012 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty days written notice to terminate the agreement by the party. IN WITNESS WHEREOF, the parties set their hands this day of December, 2011. CITY OF STILLWATER, a Minnesota municipal corporation Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk STATE OF MINNESOTA ) ) SS COUNTY OF WASHINGTON ) On this day of December, 2011, before me, a Notary Public within and for said County, appeared Ken Harycki and Diane Ward, who did affirm that they are respectively the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public Page 3 of 4 STATE OF MINNESOTA ) SS COUNTY OF WASHINGTON St. Croix Boat & Packet Co., a Minnesota Corporation Its: By: Its: The foregoing instrument was acknowledged before me this A day of f U®UQ./vttx,(' , 2011, by i! E5i' 75 h and , the Secret r 4 and , duly authorized agentVor St. Croix Boat & Packet, a Minnesota Corporation. Page 4 of 4 NANCY A ROELOFS Notary Publ -State Of Minnesota My C¢►omission Expires Jonabry 31. 2012. Notarv`Public I r THE BIRTHPLACE - OF MINNESOTA GENERAL CONDITIONS AND SPECIFICATIONS FOR 2010 -2011 CONTRACT FOR PARKING RAMP TOWER CLEANING SERVICES BID OPENING DATE: January 13, 2010 3:00 PM NOTICE TO BIDDERS ADVERTISEMENT FOR BIDS STILLWATER, MINNESOTA Notice is hereby given that sealed bids will be received for the 2010 -2011 Contract for Parking Ramp Tower Cleaning Services by the City of Stillwater until 3:00 P.M. Wednesday, January 13, 2010 at Stillwater City Hall. At that time the bids will be publicly opened and read aloud. Bids shall be on the forms provided by the City of Stillwater for that purpose. Bids will be sealed and marked with the words "Parking Ramp Cleaning Services ". Bid forms are available on the City's website www.ci.stillwater.mn.us, or the Community Development Department located at 216 N 4th Street, Stillwater, MN 55082. The City of Stillwater reserves the right to reject any and all bids, to waive irregularities and informalities therein and to award the contract in the best interest of the city. Work will be awarded on the basis of the lowest qualified and responsible bid. Publication Date: December 23, 2009 Closing Date: January 13, 2010 at 3:00 PM 2 GENERAL CONDITIONS ASSIGNMENT OF BID/CONTRACT The successful bidder may not assign their rights and duties under an award without the written consent of the Stillwater City Administrator. Such consent shall not relieve the assignor of liability in event of default by their assignee. BID CONSIDERATION / TABULATION After bids are opened and publicly read, the bids will be tabulated for comparison on the basis of the bid prices (lowest qualified and responsible vendor) or by the best value method shown in the Bid Proposal. Until final award of the Contract, the city reserves the right to reject any or all bids, to waive technicalities, and to re- advertise for new bids, or do the work otherwise in the best interests of the city. The following items will be considered when an award is based on best value: • The bid price; • The reputation of the Bidder and of the Bidder's services; • The quality of the Bidder's services; • The extent to which the services meet the municipality's needs; • The Bidder's past relationship with the municipality; • The impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities; • The total long -term cost to the municipality to acquire the Bidder's services; and • Any relevant criteria specifically listed in the request for bids or proposals. BID SUBMISSION Bids may be submitted in person or by mail. Submit bids in person or via mail to Stillwater City Hall, 216 4th St N, Stillwater, MN 55082 -4898. • Bids will not be accepted without a signature. • Bids will not be accepted unless sealed. • The city is not responsible for mail service. COMPLETING INFORMATION Bidder must fill in all information asked for in the blanks provided under each item of the Bid Form. Failure to comply may result in rejection of the Bid at the city's option. CONTRACT CLAUSE All Bidders understand and agree that the vendor's bid response will become a legally binding contract upon acceptance in writing by the city. This contract may be superceded only if replaced with a more extensive contract that is agreed to by both parties. PERFORMANCE TIMING Service performance timing is an important factor to the city, especially for "emergency" clean up service (as described below in paragraph regarding "Performance of Work "). The City of Stillwater considers delivery time of services to be that period elapsing from the time the individual service request is placed until the work is completed. INDEMNIFICATION In case any action in court is brought against the Owner, or any officer or agent of the Owner, for the failure, omission, or neglect of the vendor to perform any of the covenants, acts, matters, or things by this contract undertaken; or for injury or damage caused by the alleged negligence of the Contractor or his subcontractors or his or their agents, or in connection with any claim based on lawful demands of subcontractors, workmen, 3 materialmen, or suppliers the vendor shall indemnify and save harmless the Owner and his officers and agents, from all losses, damages, costs, expenses, judgments, or decrees arising out of such action. INSURANCE Deductibles, of any type, are the responsibility of the Contractor. PAYMENT TERMS & CONDITIONS All bids shall specify terms and conditions of payment, which will be considered as part of, but not control, the award of bid. City review, inspection, and processing procedures ordinarily require thirty (30) days after receipt of invoices. Bids which call for payment before 30 days from receipt of invoice, or cash discounts given on such payment, will be considered only if in the opinion of the city the review, inspection and processing procedures can be completed within the specified time. It is the intention of the City of Stillwater to make payment on completed contract work within thirty (30) days of receiving invoicing, unless unusual circumstances arise. Payment will not be made by the city until the Contractor has furnished proper invoices. The city will provide the consumable bathroom supplies (consumable bathroom supplies are limited to: hand soap, toilet paper and paper towels), but the Contractor will be responsible for all other supplies and materials. PROVISIONAL CLAUSES The City of Stillwater will not enter into any contract where the cost is provisional upon such clauses as are known as "escalator" or "cost- plus" clauses. REJECTION OF BIDS The city reserves the right to reject any or all bids or to waive technicalities at its option when in the best interests of the city. Bids will be considered irregular if they show any omissions, alteration of form, additions, or conditions not called for, unauthorized alternate bids or irregularities of any kind. However, the city reserves the right to waive any irregularities and to make the award in the best interests of the city. The city reserves the right to reject any or all bids, and all bids submitted are subject to this reservation. Bids may be rejected, among other reasons, for any of the following specific reasons: • Bids received after the time limit for receiving bids as stated in the advertisement. • Proposal containing any irregularities. Bidders may be disqualified and their bids not considered, among other reasons, for any of the following specific reasons: • Reason for believing collusion exists among the Bidders. • Reasonable grounds for believing that any Bidder is interested in more than one Proposal for the work contemplated. • The Bidder being interested in any litigation against the city. • The Bidder being in arrears on any existing contract or having defaulted on a previous contract. • Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. • Uncompleted work, which in the judgment of the city will prevent or hinder the prompt completion of additional work if awarded. • Incomplete Bid Forms 4 SALES TAX The work being performed under this contract is subject to Minnesota Sales Taxes. The total for each bid submitted must include any applicable sales taxes in the bid price. THE BID PRICE MUST INCLUDE ALL SALES TAXES. Bills submitted for taxes above the bid price will not be honored. SPECIAL CONDITIONS 1. Length of the initial contract shall be from January 20, 2010 to December 31, 2010 with the option to renew the contract for an additional year provided both parties are in agreement. 2. The City of Stillwater reserves the right to cancel this agreement upon thirty days written notice with good cause. 3. If it is determined by the city that the task schedule does not provide sufficient regularity of tasks to maintain an acceptably clean facility, the city and the contractor will re- negotiate the task schedule and the monthly price for the cleaning service. 4. The consumable bathroom supplies (this includes only toilet paper, hand towels and hand soap) will be provided by the city. All other supplies and materials needed by the Contractor must be included within the total monthly bid price for services. 5. The Contractor must have five consecutive years of experience cleaning commercial buildings within the last ten years. PERFORMANCE OF WORK The Contractor shall perform the work according to the Cleaning Tasks and Schedule which is attached. On occasion it is expected that the lobby, bathrooms, elevator and stairways may need an "emergency cleaning ". "Emergency cleanings" could be for such services as cleaning up vomit, urine, feces, etc. after normal business hours. Since the South Tower of the parking ramp is planned to be one means of entrance into the Lowell Inn Annex, cleaning up such vomit, urine, feces, etc. must be completed promptly. Within one hour of receiving an "emergency clean up" request from the city, the work must be completed. 5 CLEANING TASKS AND SCHEDULE 1. South Tower a. During summer season (Memorial Day to Labor Day) i. Sweeping 1. Once every two weeks sweep or vacuum stairs and the raised concrete area outside of lobby on first level. 2. Once every week sweep or vacuum elevator lobbies, elevator floor, stair landings and shake out or vacuum floor mats. (Clean floor mats will be provided regularly by the city under a separate contract.) ii. Mopping 1. Once every month mop stairs and the raised concrete area outside of lobby on first level. 2. Once every two weeks mop stair landings. 3. Once every week mop elevator lobbies and elevator floor. iii. Cleaning /Washing 1. Once every two months clean /wash doors, doorframes, door glass, lobby glass. 2. Once every month clean/wash interior glass in elevator, and elevator doors. iv. Trash collection 1. Twice every week pick up trash lying around in tower areas. b. During off season (Day after Labor Day to day before Memorial Day) i. Sweeping 1. Once every two weeks sweep or vacuum stairs. 2. Once every week sweep or vacuum elevator lobbies, elevator floor, stair landings, raised concrete area outside of lobby on first level, and shake out or vacuum floor mats. (Clean floor mats will be provided regularly by the city under a separate contract.) ii. Mopping 1. Once every month mop stairs. 2. Once every week mop stair landings. 3. Once every week mop elevator lobbies and elevator floor. From day of first snowfall, mop elevator lobbies and elevator floor twice a week. iii. Cleaning /washing 1. Once every two months clean /wash doors, doorframes, door glass, lobby glass. 2. Once every month clean/wash elevator glass, and elevator doors. iv. Trash collection 1. Once every week pick up trash lying around in tower areas. 2. North Tower a. During summer season (Memorial Day to Labor Day) i. Sweeping 1. Once every month sweep stairs, stair landings. ii. Mopping 1. Once every other month mop stairs. 2. Once every month mop stair landings. iii. Cleaning /washing 6 1. Once every two months clean /wash doors, doorframes, door glass, and lobby glass. iv. Trash collection 1. Once every week pick up trash lying around in tower areas. b. During off season (Day after Labor Day to day before Memorial Day) i. Sweeping 1. Once every month sweep stairs, stair landings. ii. Mopping 1. Mop according to summer schedule if possible — no heat in the North Tower. iii. Cleaning /washing 1. Once every two months clean/wash doors, doorframes, door glass, and lobby glass. When temperature is below freezing this will not be possible — there is no heat in the North Tower. iv. Trash collection 1. Once every week pick up trash lying around in tower areas. 3. Bathrooms a. During summer season (Memorial Day to Labor Day) i. Sweeping 1. Sweep floors every day before opening. ii. Mopping 1. Mop floors once a week before opening. iii. Cleaning /washing 1. Every other day before opening bathrooms clean/wash toilets, sinks, mirrors, and other fixtures. iv. Trash collection 1. Empty trash every day before opening bathrooms. v. Restock soap and paper products 1. Restock hand soap, toilet paper and paper towels every day before opening. These supplies will be provided by the city. b. During off season (Day after Labor Day to day before Memorial Day) i. Sweeping 1. Sweep floors every other day before opening. ii. Mopping 1. Mop floors once a week before opening. From day of first snow fall until last snow fall of winter season, mop floors every other day if needed. iii. Cleaning /washing 1. Every other day before opening bathrooms clean/wash toilets, sinks, mirrors, and other fixtures. iv. Trash collection 1. Empty trash every day before opening bathrooms. v. Restock soap and paper products 1. Restock hand soap, toilet paper and paper towels every day before opening. Supplies will be provided by the city. 7 MISCELLANEOUS TASKS AND SCHEDULE 1. The Contractor must be available 24/7 for "emergency" clean up (as described in the paragraph describing "Performance of Work ") in bathrooms, lobbies, stairwell and elevator of South Tower. "Emergency" clean up must be completed within 60 minutes of clean up call by the city. "Emergency" clean up could include such things as vomit, urine, feces, broken glass, etc. 2. Unlock both bathrooms at 8 AM daily. Lock both bathrooms at 10 PM daily. 3. Report any vandalism of bathrooms, lobby, stairwells, elevator, etc to city. 4. Report any burned out light bulbs to city. GENERAL REQUIREMENTS The Contractor shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required to fulfill this contract. The Contractor must comply with all federal, state, and local ordinances while performing each job. It is understood and agreed by the Contractor that the Contractor shall not assign, sublet, or transfer any of the rights and duties under the terms of this agreement without the approval of the city. The city shall not pay for travel time. LIABILITY The Contractor and /or the Contractor's employees will assume complete responsibility for any claim of bodily injury, which may directly or indirectly arise from the employee's performance under the terms of this agreement. The Contractor's employees will hold harmless, release and defend the city from all claims of liability that directly or indirectly arise under the terms of this agreement. INSURANCE Proof of Comprehensive General Liability must be submitted with bid to be considered. (See below for details) The insurance protection will have the following limits: A. Comprehensive General Liability: (1) Bodily Injury (including completed operations and products liability). $500,000 Each Occurrence $1,000,000 Annual Aggregate (2) Personal Injury, with employment exclusion deleted: $1,000,000 Annual Aggregate B. Worker's Compensation Coverage Other Insurance Provisions The city must be named as an additional insured on the Comprehensive General Liability policy. These insurance policies shall contain the appropriate additional insured endorsement signed by a person authorized by the insurer to bid coverage on its behalf. Certificates of Insurance and Endorsements effecting coverage required by this clause shall be forwarded to: Diane Ward City of Stillwater 216 North Fourth Street Stillwater, MN 55082 8 ate Administration December 2, 2011 TO: Mayor and City Council FROM: Diane Ward City Clerk SUBJECT: Tax Forfeited Property DISCUSSION: There are nine tax- forfeited parcels available to the City (see attached). At this time the staff recommends that the six parcels located on Creekside Crossing should be acquired to add to the City's adjacent right away to make the right of way a full 60 feet as required by the City's Subdivision Code. City Attorney Magnuson has provided background information on the Creekside Crossing development for Council information (see attached) The laws have changed on how the City can acquire tax forfeited properties in that the City would have to purchase the land for the full and actual market value as determined by the County. These parcels have a value of $100 each. These properties have been reviewed by Public Works Director Sanders, City Attorney Magnuson and City Administrator Hansen as properties that would be beneficial to the City. RECOMMENDATION: It is the recommendation to acquire these parcels. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting a resolution entitled AUTHORIZING THE CITY TO APPLY AND PURCHASE OF TAX FORFEITED LANDS and authorizing the Mayor to send a letter indicating the City's intention to purchase. RESOLUTION 2011 -174 AUTHORIZING THE CITY TO APPLY FOR THE RECONVEYANCE OF TAX FORFEITED LANDS WHEREAS, the parcels 19.030.20.44.0019, 19.030.20.44.0020, 19.030.20.44.0021, 30.030.20.11.0017; 30.030.20.11.0018 and 30.030.20.11.0020 have gone tax forfeit as of July 22, 2011 and available to the City of Stillwater. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Mayor is hereby authorized to sign a letter requesting acquisition and purchase of the parcels on behalf of the City of Stillwater as described below: 19.030.20.44.0019 19.030.20.44.0020 19.030.20.44.0021 30.030.20.11.0017 30.030.20.11.0018 30.030.20.11.0020 Creekside Crossing, Outlot D Creekside Crossing, Outlot E Creekside Crossing, Outlot F Creekside Crossing, Outlot G Creekside Crossing, Outlot I Creekside Crossing, Outlot J Adopted by the City Council this 6th day of December 2011 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ProAex 11 I Land EMY , Bk E > > > Total BAY lYllt�nidpallty Property Add ess ar tax Description Comment Forfeit Date . Glassificattion 19.030.20.44.0019 100 100 City of Stillwater CREEKSIDE CROSSING, OUTLOT D 3 Yr Red 7/22/2011 Nonconservation 19.030.20.44.0020 100 100 City of Stillwater CREEKSIDE CROSSING, OUTLOT E 3 Yr Red 7/22/2011 Nonconservation 19.030.20.44.0021 100 100 City of Stillwater CREEKSIDE CROSSING, OUTLOT F 3 Yr Red 7/22/2011 Nonconservation 28.030.20.12.0247 500 1,200 1,700 City of Stillwater CIC 242 UNITS 1-44, Lot G35 3 Yr Red 7/21/2010 Nonconservation 28.030.20.12.0254 500 1,200 1,700 City of Stillwater CIC 242 UNITS 1 -44, Lot G42 3 Yr Red 7/21/2010 Nonconservation 28.030.20.12.0276 100 700 800 City of Stillwater CIC 242 UNITS 1 -44, Lot SO4 3 Yr Red 7/21/2010 Nonconservation 30.030.20.11.0017 100 100 City of Stillwater CREEKSIDE CROSSING, Outlot G 3 Yr Red 7/22/2011 Nonconservation 30.030.20.11.0019 100 100 City of Stillwater CREEKSIDE CROSSING, Outlot I 3 Yr Red 7/22/2011 Nonconservation 30.030.20.11.0020 100 100 City of Stillwater CREEKSIDE CROSSING, Outlot J 3 Yr Red 7/22/2011 Nonconservation MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651) 439 -9464 • FACSIMILE: (651) 439 -5641 W W W.MAGNUSONLAWFIRM.coM DAVID T. MAGNUSON DTMAGNUSON@MAGNUSONLA WFIRM.COM JOHN D. MAGNUSON JDMAGNUSON @MAGNUSONLA WFIRM.COM MEMORANDUM FROM: David T. Magnuson, Stillwater City Attorney TO: Mayor, City Council and Staff RE: Creekside Crossing Tax Forfeited Parcels DATE: December 1, 2011 When Creekside Crossing was annexed, the developer was required to build a long access road in order to reach Boutwell Road. The one side of this access road bordered property that remained within Stillwater Township, and the Orderly Annexation Agreement prevented the annexation of this Township property or the assessment of it for road improvements. Nevertheless, the developer, Trailhead Development Company was required to build this access road at its own expense, but they believed it was unfair to allow property that remained in the Township to have access to a road at no cost. The City agreed with this position, but was also concemed that only a fair price be charged by Trailhead to these adjacent owners for access to the roadway. This compromise allowed the developer to plat a narrow strip of land between the Township property and the access road that would require an agreement from Trailhead to allow passage across it. The City then obligated Trailhead to charge adjacent owners no more than their fixed cost for the road. Since the development of Creekside Crossing, however, Trailhead has gone out of business, has not paid real estate taxes on these strips, and the parcels are therefore ready to be sold at auction by Washington County. Since the City has first chance at these parcels for roadway purposes, it is proposed that the City buy these strips and make them part of the right - of -way of Creekside Crossing. This will allow access to adjacent owners at no cost, and it will protect the owners from an adverse party buying these strips simply to frustrate their access. Respectfully submitted, David T. Ma a uson Stillwater i Attorney DTM/bas THE BIRTHPLACE OF MINNESOTA December 1, 2011 Kevin Corbid Washington County Auditor Washington County Courthouse 14949 - 62nd Street North P. 0. Box 6 Stillwater, MN 55082 Re: Creekside Crossing Delinquent Parcels Dear Mr. Corbid: In accordance with our recent meeting, on behalf of the City of Stillwater I would like to request that the delinquent parcels within Creekside Crossing be made available for purchase by the City. It is our intent that these parcels be made part of the adjacent road and that all adjacent owners will have access to that road without charge or cost. We understand that the value of these strips is approximately $100.00 each and the City thus has authorized those payments to buy the attached resolution. KH/bas Respectfully, Ken Harycki Mayor, City of Stillwater CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651- 430 -8800 • WEBSITE: www.ci.stillwater.mn.us MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE 4260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651) 439 -9464 • FACSIMILE: (651) 439 - 5641 W W W.MAGNUSONLAWFIRM.COM DAVID T. MAGNUSON DTMAGNUSON @MAGNUSONLAW FIRM.COM JOHN D. MAGNUSON JD MAGN USON@MAGNUSONLA W FI RM.COM MEMORANDUM FROM David T. Magnuson, Stillwater City Attorney TO: Mayor, City Council and Staff RE: Release of Temporary Walkway Easement DATE: December 1, 2011 The open space on Main Street between the south line of Seasons Tique and the north line of Marx Restaurant has been used for many years as a common passageway between Main Street and Water Street. This vacant parcel was actually the location of the Majestic Theatre which burned in the middle 1950's but was never rebuilt. Several years ago the owners of Seasons Tique brought an action to register title to their property and the City was named as a Defendant in order to determine what if any rights the City had acquired in this parcel by adverse use In order to establish adverse use, the public would have had to use a part of the area as a walkway but more importantly, the area would have had to been maintained by the City crews for a significant period of time. After determining that the City would have no legitimate claim for adverse or prescriptive easement over the parcel, it was agreed that we should formalize our existing use until the site was needed for construction. Accordingly our Easement would be terminated in any event thirty (30) days after Notice, but this formal Release would allow the owner to record the Release thereby eliminating any cloud on title. Staff recommends that the Release be approved for signature by the Mayor and City Clerk. Respectfully submitted,. David T. Stillwat DTM/bas agnuson ty Attorney RELEASE OF TEMPORARY EASEMENT WHEREAS, a Temporary Easement was granted by SEASONS TIQUE, INC., a Minnesota corporation, (Grantor) to the CITY OF STILLWATER, Washington County, State of Minnesota, (Grantee), pursuant to an Agreement dated August 22, 2006 and recorded with the Washington County Recorder on September 21, 2006 as Document No. 3607637; and WHEREAS, written notice of termination was given by the Grantor to the Grantee on November 18, 2011, and by the terms of the Temporary Easement, the rights of the Grantee will terminate thirty (30) days after written Notice; NOW, THEREFORE, this Release is given this day of December 2011 to be effective the 18th day of December, 2011. IN WITNESS WHEREOF, the City has executed this instrument this day of December, 2011. CITY OF STILLWATER, Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk This instrument was drafted by: David T. Magnuson (66400) Magnuson Law Firm 324 Main Street South, Suite #260 Stillwater, MN 55082 651- 439 -9464 November 18, 2011 City Council City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 Ladies and Gentlemen: Watermain Crossing, LLC would like to request the easement be released on the empty lot at Lot4, Block 28, the Original Town, now City of Stillwater, address 229 Main Street, for building development. The existing Easement Agreement is enclosed with this letter for your reference. Please let me know if any additional information is required to accommodate this request. Respectfully yours, Michael G. Hoefler, NCARB, AIA, CID jjc Enclosure ENTERED IN TRANSFER RECOR4 WA$HINGTON COUNTY, MINNESOTA MOLLY i�'RO[J KE AUDITOR- TREASURER DEPUTY 3607637 Office of the County Recorder Washington County, MN Certified filed and/or recorded on: 9/21/2006 1:40 PM Document: EAS 546.00 3607637 By County Recorder: Kevin J Corbid Return to RICHARD HINIKER 4725 LAKE AVE WHITE BEAR LAKE MN 55110 EASEMENT AGREEMENT This Agreement is entered into this 22nd day of August, 2006 between SEASONS TIQUE, INC., a Minnesota corporation, (the "Grantor ") and the CITY OF STILLWATER, Washington County, State of Minnesota (the "Grantee "). WHEREAS, the Grantor has allowed part of the property described in Exhibit "A" (the Property ") to be used by the public as a walkway, and the parties are desirous of formalizing the public use and for that purpose make this Agreement. 1. Grantor agrees to allow temporary public pedestrian use of the Southerly 20 feet of the Property for pedestrian access between Main Street and Water Street. 2. Grantee agrees to terminate public pedestrian use upon 30 days written notice from Grantor. IN WITNESS WHEREOF, the above —named parties executed the foregoing instrument on the 22nd day of August, 2006. GRANTOR: SEASONS TIQUE, INC., a Minnesota corporation Stillwater File No. 1889 LEGAL DESCRIPTION Lot 4, Block 28, the Original Town, now City of Stillwater. EXHIBIT "A" ti 1 1\;V.1 tcr T H E E I RTH PLAC E O E MINNESOTA City Council DATE: November 29, 2011 APPLICANT: Dale Shimek, McDonald's, USA LLC CASE NO.: 2011 -27 PROPERTY OWNER: Wells Fargo Bank, NA REQUEST: Final Plat and Street Vacation for the construction of a 4,800 sq ft building and associated site improvements for McDonald's LOCATION: 2601 Orleans St W ZONING: BP -C, Business Park Commercial CC DATE: December 6, 2011 REVIEWED BY: Bill Turnblad, Community Development Director Torry Kraftson, Asst. City Engineer PREPARED BY: Michel Pogge, City Planner BACKGROUND Dale Shimek of McDonald's, USA LLC is proposing to construct a 4,800 square foot single story building for a new McDonald's Restaurant with an associated drive -thru at 2601 Orleans St W. The subject property was the former Tom Thumb gas station and is currently a vacant site. The site is bounded with Stillwater Boulevard on the west, Orleans St on the north, Market Drive on the east, and a multitenant building to the south. The building represents a new style that McDonald's has begun to roll out and does not include their typical trademark roof. The proposed building has a flat roof. The building uses a number of materials including brown and red brick, white EIFS, yellow and gray aluminum trellis system, architectural metal panel system, and other less notable materials. The building design was approved by the HPC on November 7 with one minor modification. McDonald's Restaurant Paget of 4 Access to the site will be via a single drive access on Market Drive across from the St Croix Recreation Center driveway entrance. The drive -thru lane is proposed on the north and west sides of the building with duel ordering stations on the north side of the building and payment and pick up windows on the west elevation. Based on the size of the restaurant, 40 parking spaces are required and 58 parking spaces are provided on the site. The Planning Commission approved the Special Use Permit for a Drive -Thru and a variance for signage on November 14. SPECIFIC REQUEST In order to construct the building and other site improvements, McDonald's, USA LLC is requesting approval on the following items: 1. Final Plat (Stillwater Marketplace North) 2. Street Vacation EVALUATION OF REQUEST Final Plat Currently the former Tom Thumbs fuel site and a vacant parcel of land south of the site are unplatted metes and bounds described parcels. Additionally, with the proposed street vacation and street dedications staff encouraged the applicant to plat the property to clean up the descriptions. With any subdivision it is important to ensure that the property has sufficient access to public utilities and transportation infrastructure and any needed public dedications have been completed. In this case, roads that support that area and the subject property have been developed surrounding the property on three sides. Needed water, sanitary sewer, and storm water systems have been developed and are in place to support the area and the subject property. Finally, the applicant will be dedicating two sections of property for street right -of -ways. This includes a section of West Orleans St on the north side of the site and a portion of Stillwater Boulevard on the west side. The plat will also incorporate a portion of Neal Avenue (now Market Drive) that is proposed to be vacated on the east side of the site. McDonald's Restaurant Page 3 of 4 Street Vacation The Tom Thumbs fuel site was developed prior to Orleans St and Market Drive being developed as they exist today. In fact, before Market Drive was developed the City obtained right -of -way adjacent to the Tom Thumbs fuel site that was named "Neal Avenue ". When Market Drive was developed in its current location it was placed approximately 40 feet east of original Neal Avenue right -of -way dedication. This leaves a strip of land that is excess right -of -way. The only utility within the Neal Avenue right -of -way is a water main. The applicant is requesting to vacate the Neal Avenue right -of -way and provide a public utility and drainage easement over the water main. This easement area will be kept as open space. When considering if publicly owned property should be vacated there are three basic items the City considers. A. Whether the property is or is likely to be necessary or desirable for any public purpose within the reasonably foreseeable future. a. The area contains a water main. No other known public utilities are in the area proposed to be vacated. The vacation request shows that they would convey a public utility and drainage easement over the water main. B. Any term, condition, reservation, or dedication of any easement or interest in the property necessary or desirable for public purposes and permitted by law. a. Other than obtaining an easement over the existing water main, City Staff does not believe any other terms, conditions, reservation, or dedication is needed. C. The right -of -way vacation has a public benefit and is not being vacated for the sole benefit of an adjacent property owner. a. The proposed excess right -of -way vacation will return property to private ownership and the tax rolls. McDonald's Restaurant Page 4 of 4 FINDINGS The required findings to approved the requested Final Plat and Street Vacation have been met. ALTERNATIVES The City Council has the following options: 1. Approve the Final Plat and Street Vacation. 2. Deny the requests as presented. If the City Council decides to deny the requests, findings of fact substantiating the findings must be provided. 3. Table the requests for additional information. HERITAGE PRESERVATION COMMISSION RECOMMENDATION The Heritage Preservation Commission completed a design review on the building and signage at their November 7, 2011 meeting. The Commission approved the design review permit with conditions. CITY OF STILLWATER PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed the Final Plat, Street Vacation, Special Use Permit for a Drive -Thru and a variance for signage at their November 14, 2011 meeting. They recommended Stillwater City Council approve Final Plat and Street Vacation. Additionally, the Commission approved the Special Use Permit for a Drive -Thru and a variance for signage with conditions. STAFF RECOMMENDATION Approve the requests. Attachments: Final Plat Utilities Plan Resolutions Elevations Site Plan McDonald's USA LLC. Stillwater, MN APPLICATION FOR SPECIAL USE PERMIT, SIGN PERMIT, SIGN VARIANCE, DESIGN REVIEW, STREET VACATION AND FINAL PLAT October 19, 2011 • • • • L A N D F OR M From Site to Finish INTRODUCTION On behalf of McDonald's USA LLC ( "McDonald's "), Landform is pleased to submit this application for special use permit, sign permit, sign variance, design review, street vacation and final plat to allow construction of a McDonald's restaurant at 2601 Orleans. We are excited about the improvements proposed for this site. SPECIAL USE PERMIT This site is zoned BP -C (Business Park Commercial). Restaurants are allowed, but drive -ins (drive - throughs) are allowed only by approval of a Special Use Permit. We have prepared a special use permit that complies with the general purpose and intent of the City ordinance standards for development of the McDonald's restaurant on this site as follows: 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations. The proposed restaurant conforms to the requirements and the intent of this chapter. The proposed site exceeds ordinance requirements for parking and provides adequate vehicle stacking space in the drive - through lane. 2. Any additional conditions necessary for the public interest have been imposed. We have worked with City staff to identify any issues or concerns and our proposal meets all ordinance requirements and will be an attractive addition to the neighborhood. 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. The structure will not constitute a nuisance or be detrimental to the public welfare of the community. The site has been carefully designed to provide adequate parking and vehicle stacking space in the drive - though, the building is constructed of quality materials and attractive landscaping is provided on site. The special use permit shows compliance with all setback, parking and landscape requirements. The new special use permit will allow us to eliminate two existing curb cuts (on West Orleans Street and Market Drive) and have one new curb cut that aligns with the existing curb cut east of Market Drive. MCD11089 AN D F OR M October 19, 2011 Project Narrative 2 SIGN PERMIT The proposed sign package includes freestanding, wall, directional and menu board signage. • One freestanding sign is located at the corner of Highway 5 (Stillwater Boulevard) and West Orleans Street. This freestanding pylon sign is 25 feet high and 79.17 sq. ft. in area, which complies with ordinance requirements. • Wall signage is proposed on all four building elevations. The site has frontage on three streets and a variance is requested to allow signage on the elevation that does not face a public street. This sign variance is discussed below. The size of the wall signage complies with the ordinance requirement for sign area based on lineal feet of frontage. • Directional signage is provided on site in compliance with ordinance requirements. • Additional directional signage is provided with the two drive - through pole canopies at the order point. • Two menu boards are provided at the drive - through in order to accommodate the double drive - through lane. We are requesting a variance for the size of the menu boards. The 6'9' high menu boards comply with the height requirements, but the 40.97 sq. ft. standard sign area exceeds the 40 sq. ft. sign area allowed by ordinance. SIGN VARIANCE We are requesting two variances from the signage requirements to allow: 1. 40.97 square foot menu boards where the ordinance allows 40.00 square feet 2. Wall signage on the south elevation, which is not adjacent to a public street. We have reviewed this request for compliance with Section 31.208 of the Zoning Ordinance, which requires that the following conditions be met: 1. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. 3. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this chapter or the public interest nor adversely affect the comprehensive plan. We have also reviewed the request against the standards of MN Statute § 462.357, Subd. 6, which was signed into law by Governor Dayton on May 5, 2011. Under the new law, practical difficulties means (1) the property owner proposes to use the property in a reasonable manner permitted by the ordinance, (2) the owner's plight is due to circumstances unique to the property not created by the owner; and (3) the MCD11089 L A N D F O R M October 19, 2011 Project Narrative 3 variance will not alter the locality's essential character. If the variance is granted with conditions, those conditions must be directly related to, and bear a rough proportionality to the impact of the variance. The sign variance to allow signage on the south elevation is requested for signage that would be visible from all public streets, including vehicles traveling northbound on Highway 5. The sign variance for the menu boards is a negligible increase in area to allow McDonald's to use the standard menu board, which is 40.97 square feet where 40 square feet is allowed. Both variances would be a reasonable use, are unique to this particular property's physical location and would not alter the locality's essential character. The variances would allow development of a new restaurant that is harmonious with the adjacent development. DESIGN REVIEW We have prepared a Design Review package for the City that meets all ordinance requirements, except for the aforementioned sign variances. The intent of the design review procedure is to promote excellence of design and development, prevent traffic hazards, provide adequate services and encourage development in harmony with its neighborhood or planning area. The site plan includes parking and vehicle stacking in excess of ordinance requirements, an attractive landscape plan and quality building design. This project will improve traffic operations by removing two existing curb cuts and providing one new curb cut on Market Drive, directly across from an existing curb cut. The new restaurant will be in harmony with the existing neighborhood and will be an attractive addition to the community's tax base. VACATION We are requesting vacation of Neil Avenue south of West Orleans Street, adjacent to Market Drive, lying north of Lot 7, Stillwater Marketplace 4th Addition. This public street is no longer needed as Market Drive will provide access to this site and the adjacent properties. FINAL PLAT The final plat will create one new lot that will incorporate the vacated Neil Avenue and will provide new drainage and utility easements as required by the City. SUMMARY We respectfully request approval of the Special Use Permit, Sign Permit, Sign Variance, Street Vacation, Design Review and Final Plat to allow construction of a new McDonald's restaurant at 2601 Orleans. MCD11089 1 /�, 10 OF O R M October 19. 2011 Project Narrative 4 CONTACT INFORMATION This document was prepared by: Kendra Lindahl, AICP Landform 105 South Fifth Street, Suite 513 Minneapolis, MN 55330 Any additional questions regarding this application can be directed to Eric Kellogg at ekellogq @landform.net or 612.638.0242. MCD11089 l A N fl F OR M Octoher 19, 2011 5 Project Narrative STREET VACATION SKETCH FOR: NEAL AVENUE, STILLWATER, MN LEGAL DESCRIPTION THAT PART OF THE SOUTHWEST QUARTER OF SECTION 32, TOWNSHIP 30, RANGE 20, WASHINGTON COUNTY, MINNESOTA, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SOUTHWEST QUARTER; THENCE SOUTH 89 DEGREES 28 MINUTES 2I SECONDS EAST, BEARINGS ORIENTED TO WASHINGTON COUNTY COORDINATE SYSTEM, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER 1075.07 FEET TO THE SOUTHEASTERLY RIGHT OF WAY LINE OF STILLWATER BOULEVARD NORTH (C.S.A.H. 5); THENCE SOUTH 32 DEGREES 41 MINUTES 23 SECONDS WEST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 47.32 FEET; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST PARALLEL WITH SAID NORTH LINE II9.84 FEET; THENCE SOUTH 0 DEGREES 55 MINUTES 10 SECONDS EAST A DISTANCE OF 43.27 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 00 DEGREES 58 MINUTES 10 SECONDS EAST, A DISTANCE OF 240.25 FEET; THENCE SOUTHERLY 226.42 FEET ALONG A TANGENTIAL CURVE, CONCAVE TO THE WEST HAVING A RADIUS OF 606.62 FEET AND A CENTRAL ANGLE OF 21 DEGREES 23 MINUTES 08 SECONDS TO THE NORTHEASTERLY CORNER OF LOT 1, BLOCK 7, STILLWATER MARKETPLACE 4TH ADDITION; THENCE SOUTH 69 DEGREES 39 MINUTES 22 SECONDS WEST, NOT TANGENT TO LAST DESCRIBED CURVE, A DISTANCE OF- 0.76 FEET TO THE WESTERLY LINE OF MARKET DRIVE; THENCE NORTHERLY 24557 FEET ALONG A NON— TANGENTIAL CURVE, CONCAVE TO THE WEST HAVING A RADIUS OF 402.00 FEET AND A CENTRAL ANGLE OF 35 DEGREES 25 MINUTES 42 SECONDS AND A CHORD THAT BEARS NORTH 17 DEGREES 02 MINUTES 41 SECONDS EAST; THENCE NORTH 00 DEGREES 40 MINUTES 10 SECONDS WEST, TANGENT TO LAST DESCRIBED CURVE, A DISTANCE OF 180.84 FEET; THENCE WESTERLY 35.59 FEET ALONG A NON— TANGENTIAL CURVE, CONCAVE TO THE NORTH HAVING A RADIUS OF 740.00 FEET, A CENTRAL ANGLE OF 2 DEGREES 46 MINUTES 43 SECONDS AND A CHORD THAT BEARS NORTH 52 DEGREES 5d MINUTES 36 SECONDS WEST, TO THE POINT OF- BEGINNING. PAGE 1 OF 1 1 hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that 1 am a duly licensed Land Surveyor under the laws of the State of Minnesota. SCOTT C. TROSEN Date: 10.20.11 License. No. 47465 Revised: • • From Site to Finish 105 South Fifth Avenue • Suite 513 F O R D M Minneapolis, MN 55401 Web: Iandform.net Job No. MCP08`1 Drawing: vacsktch_MCP08q By: SCT STREET VACATION SKETCH FOR: NEAL AVENUE, STILLWATER, MN -NORTH LINE OF SW 1/4, SECTION .32, TWP. 3, RGE. 20 — S89°28'29"E 1075.07 k_ NORTHWEST CORNER OF SW 1/4 / SECT/ON 32, TWP. 3, RGE. 20 , 1* / INES T S TREE: T pri .0NIA - S89°28'29"E 119.84 ---- g 4'. kZ/ >45190'4 \GY1:1'.6 40° / bC1A-%9 1.V co. / / ( • / .- / PROPOSED WEST ORLEANS Q9 ,/ STREET DEDICATION ;:‘ (VT `..(/ ‘P. 6,1 // NORTH 0 60 120 r POINT BEGINNING PROPOSED NEAL AVENUE ___ STREET VACATION (s)„ 1p4 .;;;‘• -40 -0 6 \ 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Web: Iandform.net 0 - * • • • • FORM From Site to Finish N.\ ix) 0 0 (r) / JobNo. MCP 06'1 Drawing: vacsktch_MCD0861 By: SCT PROPOSED STREET VACATION PAGE 2 OF 2 STILLWATER MARKETPLACE NORTH KNOW ALL PERSONS BY THESE PRESENTS: Wells Fargo Bank, N.A., a national banking association, fee owner of the following described property situated in the County of Washington, State of Minnesota, to wit THAT PART OF THE SOUTHWEST QUARTER OF SECTION 32, TOWNSHIP 30, RANGE 20, WASHINGTON COUNTY, MINNESOTA, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SOUTHWEST QUARTER; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST, BEARINGS ORIENTED TO WASHINGTON COUNTY COORDINATE SYSTEM, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER 1075.07 FEET TO THE SOUTHEASTERLY RIGHT OF WAY LINE OF STILLWATER BOULEVARD NORTH (C.S.A.H. 5); THENCE SOUTH 32 DEGREES 49 MINUTES 23 SECONDS WEST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 47.32 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST PARALLEL WITH SAID NORTH LINE 119.84 FEET; THENCE SOUTH 0 DEGREES 58 MINUTES 10 SECONDS EAST 240.25 FEET; THENCE SOUTHERLY ALONG A TANGENTIAL CURVE CONCAVE TO THE WEST HAVING A CENTRAL ANGLE OF 7 DEGREES 11 MINUTES 35 SECONDS AND A RADIUS OF 606.62 FEET A DISTANCE OF 76.16 FEET; THENCE NORTH 55 DEGREES 42 MINUTES 37 SECONDS WEST 273.29 FEET TO SAID SOUTHEASTERLY RIGHT OF WAY LINE; THENCE NORTH 32 DEGREES 49 MINUTES 23 SECONDS EAST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 194.41 FEET TO THE POINT OF BEGINNING, AND COMMENCING AT THE NORTHWEST CORNER OF SAID SOUTHWEST QUARTER; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST, BEARINGS ORIENTED TO WASHINGTON COUNTY COORDINATE SYSTEM, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER 1075.07 FEET TO THE SOUTHEASTERLY RIGHT OF WAY LINE OF STILLWATER BOULEVARD NORTH (C.S.A.H. 5); THENCE SOUTH 32 DEGREES 49 MINUTES 23 SECONDS WEST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 241.73 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 55 DEGREES 42 MINUTES 37 SECONDS EAST 273.29 FEET; THENCE SOUTHERLY ON A CURVE CONCAVE TO THE WEST HAVING A CENTRAL ANGLE OF 14 DEGREES 11 MINUTES 33 SECONDS AND A RADIUS OF 606.62 FEET A DISTANCE OF 150.26 FEET, THE CHORD OF SAID CURVE BEARS SOUTH 13 DEGREES 19 MINUTES 12 SECONDS WEST, THENCE NORTH 55 DEGREES 42 MINUTES 37 SECONDS WEST 323.34 FEET TO SAID SOUTHEASTERLY RIGHT OF WAY LINE; THENCE NORTH 32 DEGREES 49 MINUTES 23 SECONDS EAST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 140.00 FEET TO THE POINT OF BEGINNING. AND THAT PART OF THE SOUTHWEST QUARTER OF SECTION 32, TOWNSHIP 30, RANGE 20, WASHINGTON COUNTY, MINNESOTA, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SOUTHWEST QUARTER; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST, BEARINGS ORIENTED TO WASHINGTON COUNTY COORDINATE SYSTEM, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER 1075.07 FEET TO THE SOUTHEASTERLY RIGHT OF WAY LINE OF STILLWATER BOULEVARD NORTH (C.S.A.H. 5); THENCE SOUTH 32 DEGREES 49 MINUTES 23 SECONDS WEST ALONG SAID SOUTHEASTERLY RIGHT OF WAY LINE 47.32 FEET; THENCE SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST PARALLEL WITH SAID NORTH LINE 119.84 FEET; THENCE SOUTH 0 DEGREES 58 MINUTES 10 SECONDS EAST A DISTANCE OF 43.27 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 00 DEGREES 58 MINUTES 10 SECONDS EAST, A DISTANCE OF 240.25 FEET; THENCE SOUTHERLY 226.42 FEET ALONG A TANGENTIAL CURVE, CONCAVE TO THE WEST HAVING A RADIUS OF 606.62 FEET AND A CENTRAL ANGLE OF 21 DEGREES 23 MINUTES 08 SECONDS TO THE NORTHEASTERLY CORNER OF LOT 1, BLOCK 7, STILLWATER MARKETPLACE 4TH ADDITION; THENCE SOUTH 69 DEGREES 39 MINUTES 22 SECONDS WEST, NOT TANGENT TO LAST DESCRIBED CURVE, A DISTANCE OF 0.76 FEET TO THE WESTERLY LINE OF MARKET DRIVE; THENCE NORTHERLY 248.57 FEET ALONG A NON - TANGENTIAL CURVE, CONCAVE TO THE WEST HAVING A RADIUS OF 402.00 FEET AND A CENTRAL ANGLE OF 35 DEGREES 25 MINUTES 42 SECONDS AND A CHORD THAT BEARS NORTH 17 DEGREES 02 MINUTES 41 SECONDS EAST; THENCE NORTH 00 DEGREES 40 MINUTES 10 SECONDS WEST, TANGENT TO LAST DESCRIBED CURVE, A DISTANCE OF 180.84 FEET; THENCE WESTERLY 35.89 FEET ALONGA NON - TANGENTIAL CURVE, CONCAVE TO THE NORTH HAVING A RADIUS OF 740.00 FEET, A CENTRAL ANGLE OF 2 DEGREES 46 MINUTES 43 SECONDS AND A CHORD THAT BEARS NORTH 82 DEGREES 59 MINUTES 36 SECONDS WEST, TO THE POINT OF BEGINNING. has caused the same to bc surveyed and platted as STILLWATER MARKETPLACE NORTH and docs hereby donate and dedicate to the public for public use forever the street and easements for drainage and utility purposes as shown on the plat In witness whereof said Wells Fargo Bank, N.A., a national banking association, has caused these presents to be signed by its proper officer this day of 20 . Wells Fargo Bank, N.A., a national banking association ,its Name Title STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 , by its Wells Fargo Bank, N.A., a national banking association, on behalf of the association. Notary Public, County, Printed Name My Commission Expires I, Scott C. Trosen, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on the plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of 20 Scott C. Trosen Licensed Land Surveyor Minnesota License No. 47465 STATE OF MINNESOTA COUNTY OF DAKOTA This instrument was acknowledged before me this day of , 20 , by Scott C. Trosen. Notary Public, Dakota County, Minnesota My Commission Expires STILLWATER, MINNESOTA Printed Name This plat of STILLWATER MARKETPLACE NORTH was approved by the City Council of the City of Stillwater, Minnesota this day of 20 and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2. By By Mayor Clerk Approved by the Planning Commission of the City of Stillwater, Minnesota, this day of , 20 . By By Planning Commission Chairman Planning Commission Secretary COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of ,20 . By By Washington County Surveyor Assistant County Surveyor COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 20 _ on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 . By By Washington County Auditor/Treasurer Deputy COUNTY RECORDER Document Number I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this duly recorded in Washington County Records. By By Washington County Recorder Deputy day of , 20 at o'clock .M. and was L• A N D • F OR M From She to Finish 111 mlu wu o 105 South Flhh Avenue Tel: 612 -252 -9070 Suite 513 Fax: 612 - 252.9077 Minneapolis, MN 55401 Web: landform.net SHEET 1 OF 2 SHEETS STILLWATER MARKETPLACE NORTH -- -NORTH LINE OF SW 1/4, SECTI09 32, TWP. 3, ROE. 20 589'28'29 "E / 1075.07 _ _NORTHWEST CORNER OF SW 1/4 SECTION 32, TWP. 3, RGE. 20 / / Za,� / W / ` / / ,4 / / / , / / o" / / m N° / / a° / / 6.9' / ° / / 2° V° / / //I / / yhry rya . / m° / /< , /1 / /h h . Qyc - / a //Y/ t- ..°99 S8- °28�2. --CENTERLINE OE STREET 090 UTILITY EASEMENT _ PER OOC. NO. 400098 119.84 Z l a= za °ao' /53.09 -- } — _ _ R =700.00 WEST8''240. ORLEANS,'' 6C STREET \ "E N66 so cr. a -S�r \ , 7 0 07 2p 0 43.2 58' 1 a9- > SOO Ch.4o g. -S82 °59'36 "E - A 46 43" R =40.00 L- 5.89 •tt-o co co •I- C:) O / / / N69 °39'22 "W 0.76 NORTH NO SCALE VICINITY MAP SECTION 32, TOWNSHIP 30, RANGE 20 NORTH 0 30 60 FOR THE PURPOSES OF THIS PLAT, THE NORTH LINE OF THE SOUTHWEST QUARTER OF SECTION 32, TOWNSHIP 3, RANGE 20 I5 ASSUMED TO BEAR SOUTH 89 DEGREES 28 MINUTES 29 SECONDS EAST. • DENOTES IRON MONUMENT FOUND DENOTES 1/2 INCH BY 14 INCH IRON PIPE WITH PLASTIC CAP INSCRIBED LS 47465 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) 5- J L BEING 5 FEET IN WIDTH AND ADJOINING LOT LINES UNLESS OTHERWISE INDICATED AND BEING 10 FEET IN WIDTH AND ADJOINING RIGHT OF WAY LINES UNLESS OTHERWISE INDICATED • • • • 1,., I' 111 ^ IP w;) From Site to Finish F O R M 0 ON to 105 South Fifth Avenue Tel: 612 -252 -9070 Suite 513 Fax: 612- 252 -9077 Minneapolis, MN 55401 Web: landform.net SHEET 2 OF 2 SHEETS —_I - -1J DkA,N4C,E AND J'ILIT' EPEE-MEIN-- 1r_ :9000,4 6!..9 TERLY PICHT OF 0611 LINE OF 14C 101AY 24.56112,0 D55CR10E0 IN BOOK 291 DEEPS PAGE 434 (00C. NO 204044) N32 °49'23 E 3 334.41 .273.2@ i55117,1 EASEMENT PER 002 rel 8008210 I DRAINAGE AND 0065 E3EEHE00 —. 75.23' a'- FFE691B.20 11111111■■ oM ■1102■■11v■0211611MMOMEIM■■I■MPlailt • II kLT.o,k 7 7 7 7 / 248'50 0 R; 402. 42„ —35°`-- '41 ny; z 7 V \ 7 7 / / 7 / Know whops Below. CaII before you dig. 0 20 40 SITE CONSTRUCTION NOTES -- OI .205,0.5ED MCDONAL05 PYLON SIGN 0 "GATEWAY' SIGN. g TRANSFORMER PAD G.C. 10 LOCATE & INSTALL TO 6200 UTI1,100 COMPANY REQUIREMENTS, 0 PROVIDE 4" CONCRETE SDEWALK. (MEET Iu1D MATCH EXISTING SIDEWALK) SEE SHEET C3.1. 0 TRASH ENCLOSURE, SEE ARCHITECTURAL. © GAS METER LOCATION. O7 DETECTOR LOOP. O PROVIDE 0 X 42" RAILING. REFER TO 02044 0CTURAL PLANS FOR OETAt5. O9 PROVIDE METAL HALIDE LOT LIGHT. REFER TO SHEET E2.I FOR 0E0ALS. 10 STRIPED TO MEET A O.A. ACCE55BLE REQUIREMENTS. 0 IRRIGATION RPZ LOCATION - COORDINATE WITH MA01706015 ACM. 12 EDGE OF CONCRETE Al DRIVE-11120. 0 PANT 4" WIDE STRIPE, 11W10. 0 PLANTNG AREA SEE SHEET 02.1 PLANTING PLAN. IS STATE AND ADA APPROVED PANTED ACCESSIBLE SYMBOL. 3 -24/05 (WHITE) 07.1/4. ® STATE AND ADA APPROVED ACCESSIBLE SIGN AND BOLLARDS PER DETAIL C7.2/I. I) PALM 6E01E25 005 -123 YELLOW. 18 PAINTED GRAPH05. WHTE. 0 BITUMINOUS PAVEMENT, REFER TO GE0- TECHNICAL REPORT FOR SPECIFICATIONS. SEE MCDONALOS PROJECT MANAGER 0140 SLEET C3.1. CONCRETE DRIVE APRONS kW SLABS. REFER 10 000100HINICA4. REPORT FOR SPECIFICATIONS AND SHEET C3.1. 21 6' WIDE PANTED 5122E, 0015 -123 YELLOW. Q I -0' WOE PANTED DIRECTIONAL ARROWS, 065 -123 YELLOW. 5EE 5,001AL05 2RO.EC1 MANAGER FOR DETNLS. 23 DRIVE -THRU 51GNAGE - SEE 0.00NALD5 PROJECT MANAGER. 24 PROVIDE 36' TALL - 6' ROUND PPE BOLLARDS PER PETAL 07.2/2. DIRECTIONAL SIGN SCHEDULE /EIT--)( A ENTER 0 EXIT C D41VE -THR17 0 THANK YOU E COORDINATE WITN 0,007101D5 CONSTRUCTION MANAGER I. OBTAIN ALL NECESSARY 0221115 FOR CONSTRUCTION MINN, OR USE OF. PUBLIC RIGHT -OF -WAY. THE DIGITAL 262, WEIGH CAN 0E OBTAINED (2041 THE ENCNEER, SHALL 00 USED FOR 51062/0. DISCREPANCIES BETWEEN THE O2AWNCS AND THE DIGITAL FILE SHALL BE REPORTED 10 TIE ENGNEE2. THE BUILDING P00102NT. AS SHOWN ON THESE DRAWINGS, AND THE 01G0A1 FIE, SHALL BE COMPARED TO THE STRUCTURAL DRAWINGS PRIOR TO STAKNC. DIMENSIONS SHOWN ARE TO FACE OF CURB AND EXTERIOR FACE OF BULGING UNLESS NOTED 000020SE. NOTE: CONTRACTOR 0051 USE 0.00NAL00 APPROVED STENCILS FOR PAVEMENT MARKINGS - CONTACT: PAVEMENT 50ENCL COMPANY P.O. BOX 10034 ROANOKE, VA 24014 PH 000 - 250 -5547 00 540 - 427 -1326 pov4.enrslerc1.36 I NEW GREEN SPACE (LANDSCAPE AREA) PROVIDED PARKNG: STANDARD STALLS (9x20) ACCESSIBLE STALLS (a) (10120) TOTAL PA2KINC STALLS PROVIDED EXISTING: OVERALL PERVIOUS YIPERAOUS 54.405 58 . 5532 08. 10.0% 9.25 TOTAL 55,937 SF. 100.05 PROPOSED. OVERALL PERVIOUS 37.321 58. 40.10 MPERVIOUS 55730 56. 59.10 TOTAL 93,051 58 10006 NORTH 55 EA. 3 EA. 56 EA. • • • • I,.. A. G. J t:'ip F 0 R M From 5141 to Flnlsh 1., Tom 105 South FIM Avenue SOW 613 Minneapolis, MN 55401 To 612 - 252 -9070 Fax. 612- 252 -9077 Web. 101010nn.ne4 REVISION HISTORY C C CERTIFICATION NOT FOR CONSTRUCTION O � 0 O 12 R- d �NO fl p O Z oe V Lf1 FILENAME C20 PROJECT NO C2 0 2 t) .1 1402089 9000 DWG 1089 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION VACATING PART OF NEAL AVENUE CASE NO. 2011-27 WHEREAS, a Petition was presented praying for the vacation of part of Neal Avenue in the City of Stillwater, Minnesota, hereinafter described; and, WHEREAS, the Stillwater Planning Commission held a public hearing on 14th day of November, 2011, to consider the vacation request and after receiving all public comments the Commission unanimously recommended City Council approve the street vacation of part of North Broadway Street; and WHEREAS, the City Council did determine that the Petition was sufficient; and the City is a Home Rule Charter City of the Third Class and that is was proper for them to proceed with the vacation pursuant to Minnesota Statutes §440.135; and WHEREAS, at a meeting duly called for that purpose, the City Council did on the 6th day of December, 2011, determine that the proposed vacation would not interfere or defeat the public interest or adversely affect the public and that it would be in the best interest of the City and the abutting owners that the portion of the street be returned to the tax rolls; and WHEREAS, the property owner has agreed to provide a Drainage and Utility Easement as shown on the Stillwater Marketplace North Final Plat in exchange for the proposed street vacation; and WHEREAS, it appears in the public interest that a portion of the street be vacated since it is no longer needed for public purposes and if returned to the tax rolls would improve. the tax base of the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Petition be and the same is hereby granted, that Neal Avenue, be and the same is hereby vacated as described and shown on Exhibit A; and BE IT FURTHER RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the vacation shall be filed with the Washington County Recorder's office only after the Stillwater Marketplace North plat is recorded with the Washington County Recorder's office. Page 2 of 2 Adopted by affirmative vote of all the members of the City Council of the City of Stillwater this 6th day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR STILLWATER MARKETPLACE NORTH CASE NO. 2011-27 WHEREAS, Wells Fargo Bank, N.A. made application for approval of a final plat known as STILLWATER MARKETPLACE NORTH; and WHEREAS, on November 14, 2011 the Stillwater City Planning Commission held a public hearing and recommended approval of STILLWATER MARKETPLACE NORTH final plat; and WHEREAS, the final plat of STILLWATER MARKETPLACE NORTH has been found by the Stillwater City Council to be consistent with the approved preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of STILLWATER MARKETPLACE NORTH. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City Council REPORT DATE: December 1, 2011 ITEM: Public Hearing: City of Stillwater TIF District #1 Spending Plan MEETING DATE: December 6, 2011 REVIEWERS: City Administrator, City Attorney, and Community Development Director PREPARED BY: Michel Pogge, City Planner(... 0 l BACKGROUND During the 2010 legislative session, the State Legislature passed special legislation that temporarily revised how cities in Minnesota can use excess and surplus increments from any existing Tax Increment Financing (TIF) district to stimulate new construction or rehabilitation of private buildings when they adopt a "spending plan ". For purposes of this report, the term spending plan specifically relates to a spending plan that conforms with the special legislation. The City adopted such a spending plan in February 2011 to take advantage of this special legislation. During the 2011 legislative session, the Legislature updated the program and extended some of the deadlines. In order for the City to continue to take advantage of this program, a revised spending plan needs to be adopted. With this special legislation tool, cities can use increment in additional ways not listed in their original TIF plans. It is important to point out that increment expended within a TIF spending plan can only assist private development. With this authority, cities can use increments from any existing TIF district on any private development that includes new construction or rehabilitation of building and ancillary facilities anywhere in the city - provided that.... • The project will create or retain jobs in the state, including construction jobs, and • Construction on a project to commences before required dates as outlined in Minnesota Statue 469.176 Subd 4m (currently set for July 1, 2012); and • The construction would not have commenced without the assistance. City of Stillwater TIF District #1 Spending Plan December 6, 2011 Page 2 Expenditures from this special legislation can be used to provide improvement loans, interest rate subsidies or assistance in any form. Any authority to expend increments under this provision expires as outlined in Minnesota Statue 469.176 Subd 4m (currently set for December 31, 2012) and does not extend to allow payment of any funds beyond this date. In order to expend excess and surplus increment funds in this manner the City is required to adopt a written spending plan after a public hearing has been held on the issue. Attached is a resolution that includes the written spending plan as required by State Statue 469.176 Subd 4m. SPECIFIC REQUEST Hold a public hearing and consider adopting a TIF spending plan that provides loans, interest rate subsidies, and / or grants to private developments. RECOMMENDATION Approve the revised City of Stillwater TIF District #1 Spending Plan as presented. Resolution 2011- City of Stillwater TIF District #1 Downtown Industrial Park Scattered Sites 469.176 Subd 4m Spending Plan WHEREAS, on November 18, 2011 a notice was published in the Stillwater Gazette regarding a public hearing that was to be held by the City of Stillwater City Council on December 6, 2011 at 7 PM regarding the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minnesota Statue 469.176 Subd 4m; and WHEREAS, on December 6, 2011 at 7 PM the City Council of the City of Stillwater held a public hearing in the Council Chamber at City Hall located at 216 N 4th Street in Stillwater, Minnesota to consider the adoption of a spending plan for Stillwater for TIF District #1 in compliance with Minnesota Statue 469.176 Subd 4m. NOW, THEREFORE, BE IT RESOLVED, after the public hearing and due consideration, the City Council of the City of Stillwater hereby creates the following TIF spending plan to provide loans, interest rate subsidies, and/or grants to private developments: City of Stillwater TIF Distinct #1 469.176 Subd 4m Spending Plan Proiect Amount not to exceed 1. Downtown Facade Program 2. Sanitary Sewer Disconnects 3. Commercial Building Fund 4. PAYG Fund $3,000,000.00 $3,000,000.00 $2,000,000.00 $2,500,000.00 TOTAL $10,500,000.00 This purpose of these programs are to: 1. To create and retain jobs in the State of Minnesota, including construction jobs, and 2. To allow for private construction on a project to commence before required dates as outlined in Minnesota Statue 469.176 Subd 4m, and 3. To allow for private construction to occur which would not have commenced without the assistance. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER 2012 Truth -in- Taxation Budget Hearing Larry D. Hansen City Administrator /Treasurer 2012 Budget • The City of Stillwater provides a wide range of services including: - Police & Fire protection - Inspection, Planning - Street Maintenance, Engineering - Administration, Elections - Finance - St. Croix Valley Recreation Center and Lily Lake Ice Arena - Library - Parks - Sanitary Sewer& Storm Sewer - Signs & Lighting - Parking 2012 Budget • The majority of the revenue to support these programs comes from: — Property Taxes — User Fees for services 1 2012 Proposed Operating Revenue* S 7.286.531 "" Franchise Fees Licenses/Permits 388,350 es roIntergovernmental mces Fines 8, Forfeits 100,100 Nbsoelleneous Total. 511363. ■ Alisceneous Fines 8,,F4orferts IX Fees Charges for Intergovernmental 21% Lice : %,Perm its Includes General Fund and budgeted Special Revenue Funds, excludes Capital Outlay Proceeds and Interfund Transfers 2011 Adopted Operating Revenue* Pro 6 Tmes Tve. SygLt mvpeeu. M.9es E Franchise Fees Licenses/Permits 377.200 Intergovernmental 493.424 Charges for Services 2.536,575 Fines 8 Forfeits 100,100 MIscelbreous To Ett.296.98t 294 210 8 Forfeits 1% Charges., 'Franolge ea intergovernmental m s ir%Perrn Includes General Fund and budgeted Special Revenue Funds. excludes Capital Outlay and Interfund Transfers Revenue Trends (LGA and Property Tax Levy *) $8.000.000 $7.000,000 $6,000,000 $5,000,000 $4,000,000 $3,000.000 $2,000,000 $1,000,000 $0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 • Local Government Aid •Operating Levy `Operating Tax Levy ONLY -Does NOT include Debt Service Tax Levy 2 2012 Proposed Operating Expenditures* 2012 Mayor MIS Support Cr,Senecas Council 98 759 189 749 Flectiors 41,159 00943 Adrorestrelion 458.0 Law., Allomee 277.253 PlarteCity Ren Cornmenty Deveppmen 289 951 Unallocated 838 734 General Govemmed E 2,885.499 Police S 22308233 CUM,. 6 General Fire Recreation_ Government Inspection 247,040. WA m RE k Pretc Sere, 5 4,150.424 Public Works _Public Safety Ongineenng 8 Streele 334192 Public works n $ 1.249.855 Speeial Events E St crolevebyliec Center 1,239.885 Libra, 1.142.881 Re. 795.339 Downtown Cuture 8 Recreation on E 3.289.338 GRANO70700 11 E ]359 Includes General Fund and budgeted Special Revenue Funds Excludes Capital Outlay and Intarfund Transfers 2011 Adopted Operating Expenditures* 1011 OmrMe Expenditures Mayor SuppOrt 6 City Sery c' ails E Frerca 375,59, Admirimation 457.333 Lave0Oy my PlanUCky communityllamloprnem Urellocated 19833 General Goverrmed E 2.493.854 Police E ; 852,85 Fine ImpeCliOn 248.889 Civil Defense 2.911 DARE 500 Public Sale, E 3032.311 Engineering E Steels 838050 Public Work n E 1214.884 $ CroieVeNeyRec carter PeOs 800.735 Downtown Beautification 15,000 Gutue 8 Recreation S 3.132,893 GRANO TOTAL E 10283, Includes General Fund and budgeted Special Revenue Funds Excludes Capital Outlay and Interfund Transfers 2012 Operating Expenditures as Compared to 2.011 ra..ura ciutuu.<u s tie 2so Mewr�6rcMC0. eru�i Ews d�Dxee 1,30 740 exrciry nmrrey PareCity,1411 134.251 ern., Development 1.11.3.3.on Services 170.632 law/041,0on•Y 277 115 wely ml muxry Dewbpnen Vnegocetee 710 732 Po. 5 2.700 233 Po. S 2032.885 Fire 1.187.410 en. Irepeenon 247,040 MOB emcee.. 5.041 2.011 DARE 1.000 DARE 500 Publcsere1 S 4150.4224 P9214Stee? S 3032311 3 350.758 S 348.437 31reels 830.377 Wash Co neeyclag Gre„ '3T1: Wash Co Recycling dare 35050 31,,o, Valley nee Center 1.203.740 1.142,81 1.124.10P Perks 705,330 605.7. Culture 5 Recreation 3.200.335 GRANO TOTAL OFUND TOTAL 9 3 PROPERTY TAX REVENUE NEEDED (LEVY) Proposed Actual Increase 2012 2011 (Decrease) General Tax Levy $ 7,136531 0 6,943,172 $ 193,359 Debt Service Tax Levy 3,110,066 3 215,195 (105,129) Total Tax Levy $ 10,246,597 $ 10,158,367 $ 88,230 0.87 Significant 2012 Budget Impacts • No LGA included in Budget • No MVHC included in Budget • 0% increase in health insurance • $85,000 included in Debt Service for purchase of land for Armory • $200,000 included in Debt Services for 2012 Capital Outlay Purchases Note: Still in a hiring freeze Still in a capital purchase freeze Significant Additions to the 2012 Budget Mayor 8 City Council $18,000 Consultant Services Mayor 8 City Council Elections Police Fire Unallocated Unallocated Total $3.220 Metro Cities Membership $41.159 2012 is an Election Year $61.654 1 FTE- Secretary Dispatch $80,202 1 FTE -Fire Fighter $15.275 Community Thread $10,000 Youth Services Bureau $229.510 Note: The levy only increased by $88.230 due 0 a decrease in other areas. 4 PROPERTY TAX RATE Formula: City Levy + Taxable Tax Capacity = City Tax Rate Calculation of Payable 2012 Property Tax Levy: City Budget: Governmental Funds Budget $ 14,536,901 Debt Service Proposed Budget 3,110,066 Total City Budget: $ 17,646,967 Less Non - Property Tax Revenues 7,400,370 Certified Levy $ 10,246,597 Less Fiscal Disparity Contribution 1,122,580 City Levy $ 9,124,017 City Taxable Tax Capacity $ 16,707,145 City Tax Rate (Proposed) 54.611% 60% 50% 40% 30% 20% 10% 0% City Property Tax Rates (last 10 years) 1 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Video: Why are Minnesota property taxes going up? 5 City of Stillwater Thank you for coming Questions ? ?? 6 ADOPTING THE FINAL TAX LEVY FOR THE FISCAL YEAR 2012 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $10,246,597 is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota collectible in 2012 for the following purposes: GENERAL TAX LEVY: DEBT SERVICE TAX LEVY: G.O. Capital Outlay 2005A 227,556 G.O. Capital Outlay 2007A 194,204 G.O. Capital Outlay 2008A 219,883 G.O. Capital Outlay 2009A 219,240 G.O. Capital Outlay 2005B 276,011 G.O. Capital Outlay 2006A 570,825 G.O. Capital Outlay 2009B 141,015 G.O. Capital Outlay 2009D 419,278 G.O. Improvement Bonds 2004A 300,456 G.O. Sports Center 2005C 158,567 G.O. Sport Facility Revenue 2009C 98,031 G.O. Capital Outlay 2012 (Armory) 85,000 G.O. Capital Outlay 2012 200,000 Total Debt Service Tax Levy AMOUNT $ 7,136,531 $ 3,110, 066 TOTAL 2012 TAX LEVY $ 10,246,597 Adopted by the Council this 6th day of December 2011. ATTEST Diane F. Ward, City Clerk Ken Harycki, Mayor ADOPTING THE FINAL BUDGET AND THE COMMITMENT OF CERTAIN REVENUE SOURCES FOR THE FISCAL YEAR 2012 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the final budget appropriations for the fiscal year 2012 are for the following funds as follows: Appropriations General Fund $ 10,523,329 Special Events Fund 96,250 St Croix Valley Recreation Center Fund 1,713,010 Library Fund 1,176,681 Parks Fund 976,639 Downtown Beautification 15,000 Washington County Recycling Grant Fund 34,192 DARE Fund 1,800 $ 14,536,901 BE IT FURTHER RESEOLVED, the following general property tax revenues for the fiscal 2012 are committed to the following funds: General Fund $ 5,396,333 Special Events Fund 26,250 Library Fund 1,020,909 Parks Fund 678,039 Downtown Beautification 15,000 $ 7,136,531 BE IT FURTHER RESOLVED, revenues, in the form of user fees generated for the fiscal year 2012 by the St Croix Recreation Center, are hereby committed to the St Croix Valley Recreation Center Fund for general operations. Adopted by the Council this 6th day of December 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY REVISING THE SECTION RELATED TO VARIANCES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Replace. City Code Chapter 31, Section 31 -208, Variance, is deleted in its entirety and replaced with the following: Sec 31 -208. Variances Variances shall require the following: (a) Purpose. The purpose of the variance is to allow variation from the strict application of the terms of this chapter where, by reason of the exceptional physical characteristics of the property, the literal enforcement of the requirements of this chapter would cause practical difficulties for the landowner. (b) General provisions. In no case may a variance be granted to permit a use or a density other than a use or density permitted in the district. Nonconforming uses or neighboring lands, structures or buildings in the same district or other districts may not be considered grounds for issuance of a variance. The planning commission may impose conditions in the granting of a variance. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. (c) Procedure. A public hearing must be held by the planning commission. (d) Findings required. The planning commission may grant a variance, but only when all of the following conditions are found: (1) The variance is in harmony with the general purposes and intent of this chapter. (2) The variance is consistent with the comprehensive plan. (3) The applicant for the variance establishes that there are practical difficulties in complying with this chapter. "Practical difficulties ", as used in connection with the granting of a variance, means that all of the following must be found to apply: (i) The property owner proposes to use the land in a reasonable manner for a use permitted in the zone where Page 2 of 2 the land is located, but the proposal is not permitted by other official controls; (ii) The plight of the landowner is due to circumstances unique to the property and that are not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute practical difficulties. (e) Recurrent conditions. A variance may not be authorized if the community development director finds that the condition of the property or the intended use of the property for which the variance is sought is so general or recurrent in nature that a general regulation for the condition is required. (f) Precedents. A previous variance must not be considered to have set a precedent for the granting of further variances. Each case must be considered on its merits. (g) Height variances. The city council is the final city authority for deciding upon any request for a height variance that would be more than ten percent greater than the height allowed in this chapter. The planning commission must hold a public hearing on a height variance request and must make a recommendation to the city council on whether the requested variance meets the findings required in Section 31- 208(d). 2. Savings. In all other ways City Code Chapter 31 will remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 6th day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk iliwater iWater THE BIRTHPLACE O F MINNESOTA TO: FROM: DATE: Mayor & Councilmembers CASE NO. 2011 -28 Bill Turnblad, Community Development Director TC1-- November 30, 2011 COUNCIL DATE: December 6, 2011 RE: Suszko Detachment Request BACKGROUND Mr. Paul Suszko and Mr. Robert Stevenson have submitted a petition for detachment of their properties from the City of Stillwater with the goal of annexing to Stillwater Township. Their properties are located north of State Highway 96 at 14490 and 14440 Dellwood Road. As you can see from the attached map, they directly abut the Township. DISCUSSION The property owners are petitioning for detachment, since they believe that Stillwater Township can offer them the same services that the City offers, but with lower property taxes. Given the isolated and peripheral location of the subject property, it is true that the City cannot provide them with sanitary sewer or municipal water. It is also true that the Township can offer police and fire service. Fire service is possible by contract with the City's fire department, and the Township employs one full time officer. Annexation cases often focus on development potential. The reason is in part related to future tax revenue. In this case, the City would not be sacrificing the tax revenue of potential development. It would only lose tax revenue for the two existing houses. Both parcels are zoned RA, Single Family Residential. They are also located in the St. Croix River Overlay District. Since neither has city sewer or water, the minimum amount of buildable area (12 percent slope or Tess) is 1 acre for a home site. Neither parcel has sufficient buildable property to allow them to be subdivided for another building site. (The slopes and physical features of the property can be seen in the attached map.) Suszko Detachment November 30, 2011 Page 2of4 The Township position on the request is that they would support annexation only if the City supported a detachment. NECESSARY ACTION If the City Council supports the detachment request, staff will bring a Resolution of Approval back for the next Council meeting. bt Attachments: Petition Memo from City Attorney Zoning Map Physical Features Map Ilial 13, .1z,vrii ::..- ,... ..... ,,.....- 0,../.9 kV #• ■ %re% • stew wial ism . =La. .041•Viirirs' 1...... i.,rlZ11)149, ',11•AliviA.I.••,raf"-A .4 Pile :4a6111615aiieleitgi mir*Z11-11■ .40“. ..... Nom ..,-1_-•11 IMIlitiligilinil:ditviiiiii2eV .. .,...-....0 rillam I II! -1.4F- 'I II 11--- 1 lini II. .....4---,-e,...--11111■01111•1% 44Ib '•:-.iii_.-..n.11=2 IIIItif,,g11111M1 ii--,-_-_,-,:-.-EF, 111:7-■=1■11.1.....1.,:i-:. efirie'rt 1.'==.:....E:E10, 1.011 wiiii111172111 i-r■-;:iiiii:Iiii :RIMI1R-1111111 II p Ir61103 II-EI . =111-711111 ;1: IllirlE101111 BIZ .1—.. al 1:11_74iii:,,-;IN -7:mttAls-t::-.— ei■ ml. Jew, . 113-4:1Viia:=111-jJ'' 'AmniE12.1:.a■ 111 p-7.1::: - ..1. -47-11n-P,:,a!4.4% ii:j-=:■ii"*.Liiiiii ' 11; :14i.--"IILLI'li i---111-r2Iii -7.:ra,,,IL 122::mt:-1°-=ii llik.,,,,,mr, -7.-_- .. .71 61.' "z400,1: 4.1'0111'"=if-Liii--7;."4--.11110EZ:1.911.11:."1. ' Zmili ...,'..M1-111...t11-;111,17717. 01,,,,t`ii:=M11111WI 1111111111 ,,,T.' . Ai gillin Aillasit iiffillaull oar -7.ilitpik■ am i.:,:-.... am . II Lk I: ma ;uric. ,■,........-kAt:-,.;.1 :, I, i_7_,. itIvili!.!,..118,_ _ _ ..w.., laml IU ctioll!!' wifiliviiiii-mil:-EILE:lomplalta,uslirlilliir ;tairlicIPI:111-ilIcloINNAssliipp lonn:miir , „ - 1111111N1IlLiiinielintltdt-di 11111') 7-•°70),/111/ i 11111V1111 '111111-:illgralliff I el I 11E-11111FAIIII 111#11406*11:11/ iribMIT:40.461 f--i°' riz011111-1L-ii i • • - , , . - -dd. ..P;2.:-«-- - - • ,,,, 4111110111.114 j Ilitgir IF iii 1 1 - 3 ---- 1111 1 11 111 7,p2 3S.3Tc35g)*') csi ! 5 g• ° 49 I Ta,;,INgs.14F Fartig. 3 W lggg iEi 6 6 a Eri ofen,asa.L, le+nynowy d-f 0 CD 3 CD N a 7. 0 c_ CD U) CD N 0 Mll Po]1i=,DRI tl M"iR Suszko Detachment November 30, 2011 Page 4 of 4 Physical Features Szusko - Jensen Detachment October 29, 2011 City Council Members City of Stillwater City Hall Building 216 N. 4th St. Stillwater, MN 55082 To Stillwater City Council Members: We, the undersigned, owners of the properties listed below, hereby request a detachment from the City of Stillwater. The profiles of our properties are similar to other Stillwater Township properties. In our location we do not benefit from City of Stillwater services, such as sewer, water, or lighting, and it is extremely unlikely that we will ever receive these services. In addition, the location of our properties on the north side of Dellwood Rd is consistent with inclusion in the Township. The property to our immediate west is already in Stillwater Township. We feel that the extra taxes we are paying as members of the City are not appropriate, given our situation. Also, neither property is part of any platted "neighborhood." This matter has been brought to the Stillwater Township Board for consideration, and they indicated a willingness to have us join the Township, pending a favorable vote by the Stillwater City Council. Here are pertinent facts about each property: 1. Address: 14490 Dellwood Rd N Stillwater, MN 55082 Owners: Paul R. Suszko and Linda W. Suszko Property I.D.: 21.030.20.12.0013 Acreage: 6.3 acres 2. Address: 14440 Dellwood Rd N Stillwater, MN 55082 Owners: Robert J. Stevenson and Harriet C. Stevenson Property I.D.: 21.030.20.12.0003 Acreage: 4.9 acres We ask that our proposal be brought up for a vote at the earliest convenience of the City Council, and request that our detachments be granted, subject to a final approval vote by the Stillwater Township Board authorizing induction into the Township, and subsequent approval at the state level by the MN Municipal Board. At such time, the detachment and transfer of our properties would be effective, reflecting official approval by all relevant government bodies. Thank you for your consideration. Paul R. Suszko Date )c-301 Linda W. Suszko v Date Robert J. Stevenson ' r ,� Date / 1 — c -if /1- 2--1/ Harriet C. Stevenso It- - 1) MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SuITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651) 439 -9464 • FACSIMILE: (651) 439 -5641 www.MAGNusONLAATElm.com DAVID T. MAGNUSON DTMAGNUSON @MAGNU SONLA W FIRM.CoM MEMORANDUM FROM: David T. Magnuson, Stillwater City Attorney TO: Mayor, City Council and Staff RE: Request for Detachment DATE: December 1, 2011 JOHN D. MAGNUSON JDMAGNUSON@MAGNUSONLA WFIRM.COM The Statutes of Minnesota allow for the detachment of property situated within a municipality and abutting the municipal boundary, rural in character and not developed for urban purposes. If both a resolution of the municipality and a petition by the owners are submitted to the Minnesota Municipal Boundary Adjustments no hearing is necessary. When Stillwater was first formed by act of the legislature, the municipal boundary on the north was the north section line of Sections 21 and 20 about a quarter mile north of Highway 96. Common wisdom is that Highway 96 was a historical boundary. Over the years, however, many parcels on the north side of the City have been detached under the same process that is requested by this property owner. This has left a rather ragged northern boundary. Whether to allow this detachment and to support it, is a matter that rests within the sound discretion of the City Council. The argument in support of the petition is that it is unlikely that the City will grow north of Highway 96 in the foreseeable future or if at all. The argument against supporting the petition is that the City will be giving up tax base and receiving nothing in return. DTMlbas Respectfully submitted, Davicl\T. Stillwa agnuson ty Attorney R R ? M ° i. A c OF M t NNE S 0 I A City Council REPORT DATE: ITEM: MEETING DATE: REVIEWERS: PREPARED BY: December 1, 2011 Revisions to the City of Stillwater Tax Increment Financing Plan within The Downtown and Industrial Park Scattered Site Redevelopment District (TIF District #1) December 6, 2011 City Administrator, City Attorney, Finance Director, and Community Development Director Michel Pogge, City Planner /4 ryD BACKGROUND Stillwater TIF District #1 (officially called The Downtown and Industrial Park Scattered Site Redevelopment District) is set to close on December 31, 2011. Currently staff is projecting that the District will have $4,186,482.34 in increment available on December 31, 2011. The Council has authorized a total of $1,217,462.80 in expenditures, which leaves an estimated $2,969,019.54 in remaining increment available for various eligible expenses. Unlike current TIF Districts in Minnesota, this district allows for increment to be spent on eligible expenses after the district closes as so long as they are identified in the Tax Increment Financing Plan ( "Plan "). Once the district closes on December 31, 2011 the plan is final and can no longer be amended by the City. In order to retain maximum flexibility for the City, staff is recommending that the plan be amended one last time before the end of the year. The plan represents where the increment could be spent; however, the City can decide after December 31, 2011 how the increment funds are spent as so long as they are spent according to the plan. While the revised plan identifies a total of $25,820,000.00 in possible areas the increment funds could be spent, the district will never have that level of available funds. SPECIFIC REQUEST Consider and adopt the attached revised TIF plan. RECOMMENDATION Approved the City of Stillwater Tax Increment Financing Plan within The Downtown and Industrial Park Scattered Site Redevelopment District (TIF District #1) as presented. RESOLUTION NO. A RESOLUTION AMENDING THE BUDGET FOR TAX INCREMENT FINANCING DISTRICT NO. 1, DEVELOPMENT DISTRICT NO. 1 WHEREAS, the City Finance Director has prepared an amended budget for Tax Increment Financing District No. 1, all located within Development District No. 1, all within the City of Stillwater; and, WHEREAS, the City Attorney has reviewed the amended budget to determine whether the amendment requires the City to follow the procedure set forth in Minn. Stat. §469.175 for the adoption of a new plan and the City Attorney has reported that none of the modifications to the budget proposed in the amended budget constitute a triggering event as defined in Minn. Stat. §469.175, subd. 4, and the City may proceed to amend the budget without further notice, public hearing and findings; and, WHEREAS, the Finance Director has reported that the amendment to the budget constitute an actual and accurate reflection of conditions within the Tax Increment Financing District. NOW, THEREFORE, BE IT RESOLVED: 1. That the budget amendment attached as Exhibit A as prepared by the Finance Director and reviewed by the City Attorney, be and the same hereby is approved effective Nunc Pro Tune for the year 2011 and future years. Enacted by the City Council of the City of Stillwater this 15th day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk THE CITY OF STILLWATER TAX INCREMENT FINANCING PLAN for THE DOWNTOWN AND INDUSTRIAL PARK SCATTERED SITE REDEVELOPMENT DISTRICT (TIF DISTRICT #1) Date: December 1, 2011 TIF District #1 Tax Increment Financing Plan Page 2 of 4 TIF District #1 Tax Increment Financing Plan The following amends and replaces all future Tax Increment Financing Plan Expenditures within The Downtown and Industrial Park Scattered Site Redevelopment District (TIF District #1): Tax Increment Financing Plan Expenditures Parking Ramp Land Payoff Pedestrian Walkway Project Parking Ramp Structure Payoff Stage 3A Flood Control Project (2012) Parking Lot Resurfacing Street Lights (Highway and Ped Lights) Sanitary Sewer Disconnects Loans Stage 3B Flood Control Project (Post 2012) Facade Improvement Program Loans Site Clean Up Fund Commercial Building Fund PAYG Fund TOTAL TIF Plan Budget TIF District #1 Tax Increment Financing Plan Narrative $ 120,000.00 $ 1,000,000.00 $ 3,000,000.00 $ 700,000.00 $ 2,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 4,500,000.00 $ 3,000,000.00 $ 1,000,000.00 $ 2,000,000.00 $ 2,500,000.00 $ 25,820,000.00 $500,000 max out at a time $500,000 max out at a time The following describes each of the future Tax Increment Financing Plan Expenditures: Parking Ramp Land Payoff This would retire debt on the purchase of land from the Lowell Inn for the Stillwater Municipal Parking Ramp. A maximum of $120,000 can be spent on this program. Pedestrian Walkway Project The Pedestrian Walkway Project provides a safe and inviting link to Main Street and the surrounding parking lots. Additionally, due to the nature of the surrounding historic buildings many merchants do not have assessable restrooms. A new municipal restroom will be built that serves the downtown retail visitors. A maximum of $1,000,000 can be spent on this program. Revised: December 1, 2011 TIF District #1 Tax Increment Financing Plan Page 3 of 4 Parking Ramp Construction Bond Payoff This would retire debt on the construction of the Stillwater Municipal Parking Ramp. Increment would be transferred to TIF District #10 to payoff the bonds. A maximum of $3,000,000 can be spent on this program. Stage 3A Flood Control Project (2012) In 2012, it is anticipated the USCOE will begin construction of the Stage 3 Flood Control Project. This project would consist of installing underground storm sewer, pumping manholes and regarding of North Lowell Park. The City is responsible for 25% of the project costs and 100% of any environmental cleanup. A maximum of $700,000 can be spent on this program. Parking Lot Resurfacing The parking lots along the riverfront would be reconstructed and reconfigured following the completion of the Stage 3A project while other lots in the downtown area will need to be rehabilitated. Parking lots that will need to be addressed include North Main parking lot, parking lot at Second and Olive, River Market parking lot, UBC parking Lot and the parking lot located at Second and Olive. A maximum of $2,000,000 can be spent on this program. Street Lights (Highway and Ped Lights) The purpose of this project would be to replace the street lights in the downtown area, both the taller highways lights and the shorter pedestrian lights. The highway lights were installed in early 1990's and the pedestrian lights in 1998. A maximum of $3,000,0000 can be spent on this program. Sanitary Sewer Disconnect Loans The purpose of this project would be encourage properties in the Commercial Business District to disconnect their clear water connections (rain leaders, foundation drains, and groundwater flows) from the sanitary sewer. Eliminating clear water connections would reduce the City's treatment cost to the Met Council. The program is a revolving loan fund with a maximum of $500,000 available to be loaned out at any one time. A maximum of $3,000,000 can be spent on this program. Stage 3B Flood Control Project (Post 2012) This project would be the second phase of the Flood control Project where a flood control wall would be installed to an elevation of 690.5 along the east side of the parking lots from Nelson Street to the Lofts building. A maximum of $4,500,000 can be spent on this program. Revised: December 1, 2011 TIF District #1 Tax Increment Financing Plan Page 4 of 4 Facade Improvement Program Loans The purpose of this Facade Improvement Program is to encourage property owners to make appropriate facade improvements to historic buildings in downtown Stillwater in order to highlight Stillwater's rich architectural heritage as well as maintain and enhance the vibrancy of the City's downtown area. The program is a revolving loan fund with a maximum of $500,000 available to be loaned out at any one time. A maximum of $3,000,000 can be spent on this program. Site Cleanup Fund The purpose of the site cleanup fund is to address situations where the reuse of underutilized properties is hindered by the actual or suspected presence of pollution or contamination. Cleanup and redevelopment of these sites benefit the City by eliminating pollution and contamination problems, allowing economic growth, and revitalizing the property and neighborhood. A maximum of $1,000,000 can be spent on this program. Commercial Building Fund If a substantial rehabilitation of a building is undertaken, the City is willing to consider some level of gap financing be made available for the project. This could be in the form of a low interest loan and /or outright grant. This financing would need to be in addition to private financing (i.e. personal or private financing) for the project. City funding would be limited to between 10 and 20 percent of the overall cost of the project. A maximum of $2,000,000 can be spent on this program. PAYG Fund The PAYG Fund acts like a property tax abatement where the increase in property taxes from a development project can be rebated back to the property owner over a set period of time. A maximum of $2,500,000 can be spent on this program. Revised: December 1, 2011 i11water. T H E B I R T H P L A C E O F M I N N E S O T A TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Directolgi f, DATE: December 2, 2011 MEETING DATE: December 6, 2011 RE: Armory Project — Fire Station Study BACKGROUND The Minnesota Army National Guard is working towards the construction of a new Readiness Center (aka. armory) on County Road 12 just west of the Boutwell Road intersection. If after the public review process the facility receives approval by the City, it would be constructed to allow the addition of a Fire Station. The timing of Fire Station construction is still a matter to be decided by the Council. If the City wants to construct the Fire Station together with the Readiness Center, then building design work would have to begin very soon. In order to preserve that option, the Council approved a contract with Buetow & Associates to develop a space needs and feasibility study. The preliminary study has been completed and is attached. The study's purpose is twofold: 1) To establish a general estimate of the cost range to construct the Fire Station; and 2) To produce a baseline space needs analysis and conceptual building layout that could be used for bid purposes to select a 35% building design team. Regarding the first purpose, knowing the estimated cost range would give the City Council more information to decide upon timing of Fire Station construction. If the cost of the station appears to be of a magnitude that could be financed in the near future, then the Council would want to proceed with the 35% design now. Even if construction is not to occur in the near future, doing the 35% design now is still a good idea. It would assure that Readiness Center floor plans and basic systems shared with the Fire Station would be compatible and sized appropriately. The second purpose was to have the necessary information to pass on to architectural and engineering design teams that would bid on the 35% building design work. If the Council decides to proceed with 35% design now, the City can either hire its own design team, or join in with the Readiness Center's design team selection process. The National Guard has postponed its design team selection to give the City time to complete its space and feasibility study. But, the National Guard has to begin their selection process in the next week or so. Therefore, the Council needs to decide on whether or not to join the Guard's 35% process at this Council meeting. Fire Station Study December 2, 2011 Page 2 NOTES • On December 6, 2011 the Council only needs to decide whether the City will join with the National Guard for purposes of completing the facility's 35% design documents. o If the City wants to do the 35% design now, it would need to be completed by the end of May, 2012 when the Guard has theirs completed. o If all other considerations are put aside, having a single design team is undoubtedly preferred. Especially since the security and other needs of a Readiness Center require specialized design knowledge and coordination. • A decision on actually building together with the National Guard does not need to be made until the summer of 2013. • Estimated costs of concept plan: $4,950,000 for fire station without blackout space training and without attached garage. Including those spaces plus site construction costs and a 10% contingency, the project would cost an estimated $6,450,000. • About $1,400,000 can be saved if built together with Army National Guard Readiness Center.' REQUIRED ACTION The City Council needs to decide whether to join with the National Guard to create 35% design documents. bt attachment: Draft Fire Station Study I Shared cost savings include: contractor mobilization, earthwork, utilities, paving and emergency generator, shared lobby, shared fitness area, shared day -use lockers, shared showers, shared classrooms, shared storage areas, shared waste collection /recycling area, shared vending area, shared a/v closets, shared IT closets, shared mechanical /electrical /janitorial rooms. STILLWATER READINESS CENTER TIMELINE 15 Dec 2011— Request For Proposal (RFP) to the State Designer Selection Board (SDSB) 15 Dec 2011— 15 Feb 2012 — SDSB Advertises and Accepts Proposals for Design 15 Feb 2012 — SDSB Short List developed for the top 3 Design firms 1 Mar 2012 — SDSB interviews of the top 3 Design firms for selection 1 Mar — 23 Mar 2012 — MNARNG FMO completes contract with selected Design firm 2 Apr — 5 Apr 2012 — Design Charrette 5 Apr — 31 May 2012 — Develop Schematic Design Phase 1 Jun 2012 — 35% Design due at NGB BUETOW & ASSOCIATES A R C H I T E C TS illwater The Birthplace of Minnesota DRAFT Stillwater Fire Station Feasibility and Programming Study Coricejitrtal Conceptual Upper/Mezzanine Level Plan BUETOW & ASSOCIATES December 2, 2011 AN ARCHITECTURAL SERVICE COMPANY ME 2345 RICE STREET SUITE 210 ST PAUL MINNESOTA 55113 TELEPHONE (5511 453 -5701 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 December 2, 2011 Mr. Bill Turnblad Community Development Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: DRAFT Stillwater Fire Station Feasibility and Programming Study BA #1139 Mr. Turnblad: Attached is our DRAFT Stillwater Fire Station Feasibility and Programming Study (dated December 2, 2011) for review and comment. The firm of Buetow and Associates, Inc. was retained to develop and to study various options each of which is oriented toward the long-term improvement of the Stillwater Fire Department's facilities on a new site west of its current location. In addition, BWBR Architects, our firm's consultant with extensive experience in Minnesota Army National Guard facilities, has served the interests of this DRAFT Study in matters relating to the proposed site - sharing and space- sharing with the Minnesota Army National Guard Readiness Center. Thank you for your assistance in the preparation and development of this Study by providing our firm with relevant data, pertinent background information and critical comments. Please convey our gratitude to Fire Chief Glaser, Deputy Fire Chief Ballis and all other participating firefighters for their insights. Their assistance was invaluable. The primary objectives of this DRAFT Study are as follows: (1) To acquire current information regarding Siilwater Fire Department operations, specific uses of interior spaces and physical conditions of the existing Fire Station portions of the Stillwater City Hall. (2) To organize a program of spaces, to examine alternative space use concepts and to identify facility operational methods that would lead to the conceptual development of a twenty-first century municipal fire facility. (3) To connect the proposed site location and inherent functional uses of this proposed new municipal fire facility with those of the proposed adjacent Minnesota Army National Guard Readiness Center. (4) To identify probable shared uses, spaces and equipment as well as any common operational aspects of these two proposed facilities in the interest of future construction cost savings and operational savings. (5) To present conceptual site and building layouts that could address the aforementioned issues on the designated site. (6) To formulate a probable implementation schedule and project budget to reflect the proposed physical concepts that are presented in this DRAFT Study. We believe that, after reviewing the attached document, you will agree that those primary objectives were achieved. Thank you for allowing us to serve the City of Stillwater. Sincerely, ETO Randy L. E gel, RA, AS Vice Presid t tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Table of Contents Buetow and Associates, Inc.. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2. 2011 Table of Contents Letter 1. Summary Information Summary of Recommendations New Building and Space Use Issues and Considerations 2. Space Program Space Program 3. Analysis, Recommendations and Projections Site Analysis Minnesota Army National Guard Readiness Center: Shared Spaces, Common Uses and Security Facility Development Recommendations Preliminary Cost Projections Appendix Space Program Questionnaire Questionnaire Responses Organization Chart Department Operational Data Stillwater Fire Department Current Trucks Photo Images of Vehicles Committee Meetings Minutes of Meeting Number One Minutes of Meeting Number Two Minutes of Meeting Number Three Minutes of Meeting Number Four Minutes of Meeting Number Five Conceptual Site Plans and Floor Plans Al3 Conceptual Site Plan A2.3 Conceptual Floor Plans A3.3 Conceptual Floor Plans DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 1. Summary Information Summary of Recommendations New Building and Space Use Issues and Considerations DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Summary of Recommendations Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2.2011 Summary of Recommendations Background The City of Stillwater retained Buetow and Associates to study the possible development of a new Fire Department facility to a site west of its current location and to share that site with a proposed new Minnesota Army National Guard Readiness Center. In addition, BWBR Architects, our firm's consultant with extensive experience in Minnesota Army National Guard facilities, has served the interests of this DRAFT Study in matters relating to the proposed site - sharing and space- sharing with the Minnesota Army National Guard Readiness Center. Process We toured the existing Fire Station, reviewed responses to a Questionnaire and conducted onsite meetings in order to develop a Space Program, Conceptual Site Plans and Conceptual Floor Plans. The Space Program and Conceptual Plans are included in this Report. Findings The proposed new Fire Station site and building can fit onto this site, adjacent to and physically linked to the proposed new Minnesota Army National Guard Readiness Center and in general accord with the concept proposed in the "Preferred Concept Design Site Plan" of October, 2011. The floor area of the proposed new Fire Station is estimated to be 27,240 Gross SF plus a Lower Level Training /Blackout space of 1,800 Gross SF and an attached Vehicle Equipment Storage Garage of 2,580 Gross SF. The estimated Construction Cost of the proposed new Fire Station (including a Construction Contingency) is $6,450,000 and the estimated Project Cost (including a Project Contingency) is $7,950,000 (using 2012 Dollars). Estimated cost savings due to sharing of certain elements with that of the proposed new Minnesota Army National Guard Readiness Center appear to be approximtely$1,400,000. Recommendations The proposed new Fire Station can be placed onto this site with a highly workable design and will likely be able to benefit from the sharing of services, equipment and operations with the proposed new Minnesota Army National Guard Readiness Center. DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 New Building and Space Use Issues and Considerations Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 New Building and Space Use Issues and Considerations Number Space Use Issues and Considerations for a New Fire Station How resolution o these issues are resentedlidenti zed in this DRAFT Stud 1. Provide proper floor areas, heights and clearances for all firefighting- related operations and procedures that involve vehicles, individuals, and equipment. (Room and space configurations and adjacencies are each formulated to respond to those requirements). 2. Maintain consistent space size standards for workstations in open office areas. (Workstations and Work Spaces are each planned to occupy at least an 8'x9' floor area). 3. Maintain consistent space size and type standards for all types of spaces configured and sorted by staff member status. (That is achieved by recognizing variable status positions and essential functions). 4. Improve Use Function adjacencies and contiguities of spaces as required. (The importance of Use Function adjacencies and contiguities is discussed in the Summary of Recommendations). 5. Maintain Use Function adjacencies and contiguities that currently work well. (Those adjacent and contiguous Use Functions are discussed in the Summary of Recommendations). 6. Improve utilization and efficiency of all spaces. (Under- utilized, under -sized and oversized areas should be modified and improved). 7. Provide more floor area for and improve utilization of storage areas. (Provision of high volume storage equipment and shelving /storage units is recommended). 8. Adequate quantities and locations of conference and meting room spaces are essential. (Several variable -size conference spaces are proposed). 9. Provide for effective security provisions throughout the facility. (Provision of card access entrances, closed circuit security cameras and security system upgrades as well as careful use of document - handling procedures is strongly recommended). 10. Provide functional and cosmetic features to the facility so that staff and other users benefit by a bright, efficient and healthy environment. (Replacement of the existing Fire Station with a new facility is demonstrated). 11. Provide accessibility to all users of municipal buildings in accordance with current building codes and in accordance with as- understood good practices and legal standards. (This provision is addressed in the Conceptual Site Plan and Conceptual Floor Plans). 12. Provide gender equity to all users of municipal buildings (i.e., staff and visitors) in accordance with as understood good practices and legal standards. (This provision is addressed in the Conceptual Site Plan and Conceptual Floor Plans). DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 2. Space Program Space Program 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study SPACE PROGRAM December 2, 2011 Spaces Current Staff Count Current Spaces (Net SF) Comments/Notes Regarding Current Spaces Probable Staff Count Conceptual Spaces (Net SF) Comments/Notes Regarding Conceptual Spaces Fire Department Staff 8 33 11 39 51 Abbreviation Key: P.O.C. = Paid -On -Call Firefighters T.O. Gear = Turn-Out Gear SCBA = Self Contained Breathing Apparatus Full -Time Paid -On -Call Reception /Secretary 4 41 Total Apparatus Bay 5700 4 Back -In Double -Deep Bays 10600 7 Drive - Through Double -Deep Bays for 14 to 16 Vehicles, Trailers and Equipment includes Vehicle Wash Area Off -Site Vehicle Storage 1000 2 Back -In Single -Deep Bay - Turnout Gear - Located within Apparatus Bay 777 In separate Room adjacent to P.O.C. Fire Fighter Entrance 84 -18" wide T.O. Gear Units Apparatus Bay Storage 184 323 Watch /Radio Room 140 156 P.O.C. Waiting Room - 264 Work Shop 345 140 SCBA 180 124 Laundry /Janitor 40 Open to Apparatus Bay 192 Hose Drying/Training Tower: First Level Second Level Third Level - - - - 324 324 324 New Hose Drying/Training Tower (Exterior height regulated by current applicable Municipal Zoning Ordinances) Mezzanine - *(1452) Does not include floor areas of New Hose Drying/Training Tower, Compressor Room or Mechanical Room Compressor - Located in SCBA * (112) Room Located on Mezzanine Mechanical - * (370) Room Located on Mezzanine Toilet/Shower (Men) 170 - Toilet/Shower (Women) 110 - Men (Firefighters) - 51 Access from Apparatus Bay Women (Firefighters) - 51 Access from Apparatus Bay Oxygen Tank Room - Located in SCBA - Located in SCBA Swamp Room/ Decontamination Room 65 Open to Apparatus Bay 83 Open to Apparatus Bay Storage Closet 35 Open to Apparatus Bay - Entry Vestibule - 110 Lobby /Waiting /Display - 190 Public Historic Display(s) Historic Fire Fighting Vehicle Display - - Within Lobby/Waiting/Displa} Area Reception /Secretary 150 Private Office (Shared with Police - Part Time Position) 150 Open Office/Work Station (Visual control of Entry Vestibule and Hallway to Readiness Center Fire Chief 175 Private Office 180 Private Office Conference Room - 144 Deputy Fire Chief/ Fire Marshal 125 Private Office 180 Private Office & ASSOCIATES 2345 RICE STREET SUITE 210 AN ARCHITECTURAL SERVICE COMPANY IE ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483-6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study SPACE PROGRAM December 2, 2011 Spaces Current Staff Count Current Spaces (Net SF) Comments/Notes Regarding Current Spaces (if provided) Probable Staff Count Conceptual Spaces (Net SF) Comments/Notes Regarding Conceptual Spaces Captains (3) - 125 Open Office/Work Stations 180 Open Office /3 Work Stations P.O.C. Firefighters' Offices /Library - 200 Open Office /4 Work Stations Work Room - 119 Meeting Room/EOC - 1377 50 -60 Person Capacity Meeting/EOC Storage - 300 Kitchen 200 395 Classrooms (2) - - Share with MNARNG Auditorium - - Share with MNARNG Public Rest Room (Men) - 209 Public Rest Room (Women) - 209 Dayroom 400 870 Includes Storage Closets Fitness - Shares with Police Dept. 266 Individual Sleep Rooms 3 @ 276= 828 Single Occupancy Murphy Bed /Copy Room or Murphy Bed /Storage 480 3 Single Occupancy @ 120 Murphy Bed, Bedside Table am 3 Wardrobe Units Individual Sleep Rooms - 480 2 Double Occupancy @ 240 Murphy Beds, Bedside Tables and 6 Wardrobe Units Locker Room (Men) 220 685 40 Lockers (24 "x24 ") (includes toilets /showers) Locker Room (Women) - 375 10 Lockers (24" x 24 ") (includes toilets /showers) Laundry/Janitor Room - 30 On Second Floor Living Area Storage Closets (3) 30 - Server (Voice/Data) - 46 Mechanical 130 293 Total Fire Department NET Square Footage (including Off -Site Vehicle and Equipment Storage) 10352 22833 Total Fire Department NET Square Footage (Notes: No remaining Off -Sit( Vehicle or Equipment Storage Walls, Structure, Chases and Hallways 448 4% of Total GROSS Floor Area 6207 21% of Total GROSS Floor Area Total Fire Department Gross Square Footage 10800 27240 Training/Blackout - 1800 Located in Lower Level Vehicle/Equipment Storage Garage Gross Floor Area - 2580 3 Back -In Bays for 4 -6 Vehicles, Trailers and Equipment Total Fire Department GROSS Square Footage (including Off -Site Vehicle Storage for Current Spaces Only) 10800 31620 Total Fire Department GROSS Square Footage (including Vehicle/Equipment Storage Garage ) •Existing Office/Firefighter Floor Area: 4100 GROSS SF •Conceptual Main Floor Office/Firefinhter Floor Area: 10630 GROSS SF •Existing Apparatus Floor Area: 5700 GROSS SF •Existing Off -Site Vehicle Storage Floor Area: 1000 GROSS SF •Conceptual Apparatus Floor Area: 10600 GROSS SF •Conceptual Second Floor Area: 6010 GROSS SF •Conceptual Mezzanine Floor Areas: 2174 GROSS SF •Conceptual Lower Level Area: 1800 GROSS SF Note: •Conceptual Garage Floor Area: 2580 GROSS SF Possible future expansion may occur as Satellite Facility(ies) •Note: Total Fire Station Floor Area does not include Mezzanine Area BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (65 11 483 -6701 DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 3. Analysis, Recommendations and Projections Site Analysis Minnesota Army National Guard Readiness Center: Shared Spaces, Common Uses and Security Facility Development Recommendations Preliminary Cost Projections December 2, 2011 DRAFT Stillwater Fire Station. Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Site Analysis Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 Site Analysis Location This site is located northwest of the angled intersection of Boutwell Road North and 75th Street North (CSAH #12) which is approximately one and one -half (1 -1/2) miles west of the current Fire Station. This site has generally sloping and hilly terrain, has wetlands and watershed areas and also has open areas surrounded by wooded growth. A portion of that existing wooded growth may have to be removed to allow placement of the Fire Station and its associated site improvements. A Preferred Concept Design Site Plan ( "E.1 -B ") was developed in a recently - completed Study of the entire site for a new Minnesota Army National Guard Readiness Center. Site characteristics, paving, landscaping, onsite water storage and probable building locations presented by that Study provide a framework upon which this DRAFT Study is based. Building Use Individual residential and agricultural -type buildings are present at various locations on the site. Size The size of this new site is shown as 18.4 Acres. The proposed new Stillwater Fire Station would occupy about 3.5 acres of that site. Zoning This site is located within the City of Stillwater and is zoned RA (Single - Family Residential). Adjacent land is also zoned RA. Plans for acquisition of a Special Use Permit for the new facilities are identified in the aforementioned Study. Parking Onsite parking of any relevant size or nature is not present. Signage Onsite signage of any relevant type or nature is not present. Utilities Underground and above - ground utility services (i.e., water, sanitary sewer, storm sewer, natural gas and electrical power) are currently in place and available along Boutwell Road North. Extension of those utilities onto the site will be required. Paved Areas Onsite paving of any relevant size is not present. Image The Site is sparsely developed for residential uses. Geotechnical Survey/Environmental Survey /Archeological Survey Reports and analysis are found in a recently - completed Study of the entire site for a new Minnesota Army National Guard Readiness Center. Potential Site Work Extensive site preparation will have to be undertaken to develop the proposed facilities (i.e., grading, storm water control and utilities). Observations: This site is in an acceptable location, is accessible, has high visibility, is of the right size and can be developed so as to allowed new properly functioning municipal fire station site. DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 Minnesota Army National Guard Readiness Center Shared Spaces Common Uses and Security Minnesota Army National Guard Readiness Center: Shared Spaces, Common Uses and Security December 2, 2011 Site • Paving: the PPDC diagram does a good job of outlining which paved areas can be covered by which agency (there will limitations to quantities of paving established by criteria unless site conditions dictate an exception and it is approved by the National Guard Bureau (NGB) in Washington, DC). • Exterior Equipment Training Area: The National Guard felt there was not an opportunity to share this area (especially if National Guard use interferes with Fire Department call -out). • Storm water management facilities: a good value - sharing item. Building • Lobby /Entrance areas: PPDC diagram indicates separate entries for the National Guard (east end of building) — so the lobby / entrance area would be primarily community use. • Fire Station's Administration /Entry control: able to watch over the main lobby of the Readiness Center. • Commercial Kitchen: The National Guard will have one for drill weekends — but can be shared all other times (community events). Separate food storage areas required. • Fire Department will likely have a smaller kitchen (residential size) for day to day use — but would use the commercial kitchen for select events. The National Guard thought as the diagram advances — it may be possible to share this small kitchen with the National Guard break room (typical break room set up) ... but functional layout may preclude. This area should not be shared with the general public. • Physical fitness areas can be shared — only accessible to the National Guard and Fire Department personnel • Day -use locker and shower areas could also be shared. • Day -use lockers will be different from National Guard personnel gear lockers. • The National Guard is ok if day -use lockers and shower areas serve 24 -hr Fire Department personnel • Classrooms, meeting rooms, and the assembly hall can be shared. • EOC can be shared — but this is primarily a city function — National Guard assistance in funding this area would have to be verified (likelihood is undetermined). Infrastructure • Generator — The National Guard feels this should be possible. • Also possible to share whatever elements of on -site energy production develop (solar array, geothermal, etc.) Maintenance • Dennis shared that many buildings around the State share facilities with communities — and each one has a different lease agreement contingent on the specifics of the situation. So he is unable to guarantee specifics of an agreement at this point — the take away is the National Guard is flexible (and presumably fair) in their dealings. This includes maintenance of the building, cleaning, lawn care, snow removal, etc. Scheduling Conflicts? • Dennis felt this was not a problem — National Guard use of the shared facilities can be predicted (1 weekend / month) — rest of the time is for community use / rent / etc. Conflicts should be rare - and resolution can be handled in the lease agreement. Security • A Vehicle within an enclosed garage building can be parked within the AT /FP line given. • A fence around the entire fire station apron is not required if an insurmountable barrier (12" high curb or other) keeps vehicles from "off road" driving onto the apron. • The fire station is allowed to be within the setbacks of the readiness center only if there is controlled access to the fire station access drives and parking aprons • Control of pedestrian and vehicle access to the fire station will allow the fire station to connect to the readiness center. To do this, a `gate' is placed controlling access to the fire station apron — activated with the alarm system so as not to hinder response time. •= M M M I=MINIM MI I I OM - - --• NM Conceptual Overview of Shared Spaces and Estimated Values The following areas may be provided by the Readiness Center (RC) and shared with the City of Stillwater Fire Department (FD) or community. Square footages of select areas are noted as provision of these spaces by the Readiness Center relieves the need of the Fire Department to include in program, design and construction calculations. Spaces noted as 'not applicable' (na) are not included since Fire Department program would not typically include - although the community may benefit from shared use. The National Guard (NG) will use the facility for weekend guard drills generally once per month - with the shared portions of the facility available for fire department and community use the rest of the time. The National Guard is flexible in shared use and maintenance agreements (cleaning, lawn care, snow removal, etc.) - typically developed on a case -by -case basis appropriate to the needs of both parties. As a result, this summary does not endeavor to quantify long -term operating cost benefits. Site Notes Est. Value Drives and paving Access road curbing Entry walks Flagpoles Primary site utility runs Building See PPDC diagram for areas assigned per agency. Cost estimate from PPDC and DD 1391. Main access to Hwy 12 and Boutwell provided by Readiness Center Cost estimate from PPDC and DD 1391. Estimate amount for main entry walk to be verified. $23,000 est. in PPDC and DD 1391. Cost estimate from PPDC and DD 1391. Connections between building and utility mains in ROW - verify quantity in future design efforts. $243,000 estimated in PPDC and DD 1391. Notes $194,000 $53,000 $10,000 $15,000 $100,000 Total $372,000 Size (sf) Lobby / Main Entry Large / Commercial Kitchen Physical Fitness Area Day -use Lockers / RR Showers Class / Meeting Rooms Assembly Hall Table / Chair Storage Emergency Operations Ctr Secure food and utensil storage required for NG. Extent of sharing contingent on location within facility. SF benefit estimated at 1/2 NG criteria. Verify quantity in detailed design. SF benefit estimated at 1/2 NG criteria. (268 / 15 sf per person) * 40 (NG criteria calculation). SF benefit estimated at 1/2 NG criteria. 10 sf / person = 2,680 sf total provided by RC. Assume 1/2 used by FD (up to 100 cap.) City pays for increased size over NG criteria ( + 7,700 sf per PPDC) SF benefit estimated at 1/2 NG criteria. Provided by FD - shared operation with NG to be explored. 100 na 400 700 350 1,340 na 225 na MI M I • I• M EM-• I MN N= MN MN •= MI Infrastructure Notes Storm Water Management Generator On -Site Energy Generation Controlled Waste / Recycle Vending A/V Storage IT Closets Electronic Security Systems Main Elec Switch Gear Dumpster / Enclosure Mech / Elec / Janitorial Rms Notes: Value to be determined in future design efforts. Economy of scale gained. Propane back -up / critical functions only. Increased size prorated per FD needs. Economy of scale gained. LEED Silver strategies; geothermal, photovoltaic, etc. Economy of scale gained. SF benefit estimated at 1/2 NG criteria. Locked / assignable cabinets within. SF benefit estimated at 1/2 NG criteria. Portion of capability / head -end equip provided by NG. Prorate contingent on FD use. Provide gear serving both facilities. Prorate FD portion. Economy of scale gained. Economy of scale gained. Assigned square footage to be verified in future design efforts. Total square footage of identified shared use areas (with 10% 'net to gross' factor added for circulation, wall space, etc.): Size (sf) tbd tbd na 150 100 150 350 tbd tbd tbd 200 4,472 Cost per SF from 09/02/2011 PPDC Executive Summary $234 (assumes construction start Dec. 2013 and completion Oct. 2015 Rough- Order -of- Magnitude Benefit: $1,418,331 1. Anti- Terrorism / Force Protection (AT /FP) setbacks shown on plans Vehicles parked within enclosed garage may be parked within AT/FP setback. A fence around the entire site is not required pending provision of an insurmountable barrier (12" curb or other) to keep vehicles from "off - roading" to the site. Fire department conceptual design has eliminated need for traffic control gate at entry to fire depai tiuent apron and concerns for hindrance to response time. 2. Size (square footage) allowances generated via NG input at Nov. 18, 2011 work session, or NG Pam 415 -12 (30 Apr 2007) based on authorized strength (per PPDC) of 268 personnel. 3. Readiness Center has a LEED Silver requirement (sustainable design) - the City shares this as a project goal. 4. Although not noted above, there are opportunities to share select training spaces between agencies (simulation center, etc.) - additional planning and development required. 5. Economy of scale benefits will apply to concurrent construction efforts (Fire Depaitment and Readiness Center designed, bid, and constructed concurrently). DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Facility Development Recommendations Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2.2011 Facility Development Recommendations. (Based upon Drawings A1.3 Conceptual Site Plan, A23 Conceptual Floor Plans and A3.3 Conceptual Floor Plans) (New Fire Station) Summary This site is located northwest of the angled intersection of Boutwell Road North and 75th Street North (CSAH #12) which is approximately one and one -half (1 -1/2) miles west of the current Fire Station. The size of this proposed new site for Fire Station placement is about 3.5 Acres. This site has generally sloping and hilly terrain, has wetlands and watershed areas and also has open areas surrounded by wooded growth. A portion of that existing wooded growth may have to be removed to allow placement of the Fire Station and its associated site improvements. A Preferred Concept Design Site Plan ( "E.1 -B ") was developed in a recently- completed Study of the entire site for a new Minnesota Army National Guard Readiness Center. Site characteristics, paving, landscaping, onsite water storage and probable building locations presented by that Study provide a framework upon which this DRAFT Study is based. Sharing of site and functional elements with the Readiness Center is planned as follows: • Site: Utilities, Roadways, Signage, Lighting, Landscaping, Traffic Controls, Trash and Emergency Generator • Building Functions: Auditorium, Classrooms, Public Entrance, Fitness Room and Large Kitchen. • Operational Functions: Grounds Maintenance, Building Maintenance and Security Monitoring. A direct access driveway from the proposed new Fire Station's paved maneuvering and parking areas to a new public road is planned. That same access driveway will lead to a rear service area that serves the Readiness Center. A new 27,420 Gross SF one -story building is planned to be placed onto this new site with adjoining paved surface areas for vehicle parking (with separate parking for public and for Paid -on -call Firefighters), fire - fighting vehicle movements, firefighter training, equipment, deliveries to the facility and for equipment servicing. The proposed new Fire Station is larger in size than as proposed in the 2005 Fire Service Delivery Study (i.e., 27,240 SF versus 23,000 SF) in order to provide spaces for: essential firefighter classroom and hands -on training, improved operational logistics, equipment and supply storage areas and the addition of firefighting vehicles: One additional double drive - through Truck Bay, a Hose Drying/Training Tower an ROC/Meeting Room for Firefighter Training/Meetings including for other nearby Fire Departments. Should the Service Area expand, this proposed new Fire Station may not be planned for future external expansion. Typically, a satellite Facility in a new location could provide good response times for expanded service area. Internal reconfiguration would be more likely to occur for possible changes in the functional elements of the fire station or should a different use be determined for the building. The site for this proposed new fire station was selected, in part, to improve Service Response Times (which are based, in part, upon location of the Fire Station within its service area). The proposed new Fire Station will be designed to be submitted to the USGBC for LEED Silver designation with submittal for LEED Gold designation as an upper limit goal. The existing Fire Station that is located as part of the existing Stillwater City Hal can be fully utilized and can be kept in operation until the placement into service of this proposed new Fire Station notwithstanding its observed deficiencies and shortcomings. The designated location on this site can suitably accommodate the sizes, configurations, vehicle parking and vehicle movements commonly associated with and essential to a municipal fire station. Modifications to these recommendations are possible. DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Preliminary Cost Projections Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 Preliminary Cost Projections (New Building) (Project includes a new building planned to house a New Fire Station) • Site Construction Costs • Building Construction Costs • Fire Station of 27,420 SF (Main Level and Second Level) $ 4,950,000 • Training /)Blackout Space (Lower Level) of 1,800 SF $ 150,000 • Vehicle /Equipment Storage Garage of 2,580 SF $ 400,000 • Construction Contingency (10 %) Preliminary Estimated Construction Budget • Possible Soft Costs (priorities not determined) Furniture, Fixtures and Equipment (1-FE) Allowance $ 100,000 Telecommunications /AV Systems $ 100,000 Professional fees for Site, Building and FFE $ 520,000 Evaluations, Reimbursables and Special Inspections, Soil Borings and Surveys $ 80,000 $ 400,000 $ 5,500,000 $ 550,000 $6,450,000 $ 800,000 • Project Contingency @ 10% of Project Costs $ 700,000 Preliminary Estimated Project Budget $ 7,950,000 Notes 1. Sharing of certain costs with proposed adjacent Minnesota Army National Guard Readiness Center for such items as: Contractor Mobilization, Earthwork, Utilities, Paving and Emergency Generator. 2. These preliminary Construction Cost projections are based on calendar year 2012 dollars and do not include adjustments for inflation, current bidding climate, winter construction condition costs nor do they include adjustments for possibility of poor /untenable /unfavorable soil conditions. 3. Preliminary Construction Cost projections do not include land acquisition costs. 4. Preliminary Project Cost projections do not include provision of public amenities (public streets and utilities) nor their costs. 5. Costs may vary depending on the design alternatives that will actually be selected. 6. Construction Costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size, type and quality. 7. A New Fire Station is planned for a new location adjacent to a proposed new Minnesota Army National Guard Readiness Center. 8. New Fire Station construction includes: a total of 20,035 square feet for a one -story building (plus a Hose Drying/Training Tower and Lower Level Training /Blackout Room). 9. Disposition of the existing Fire Station is not discussed, resolved nor recommended in this Report. 10. A future horizontal building expansion would be limited and unlikely. 11. The square foot floor area totals listed above will be subject to further review, analysis and modification during the Schematic Design Phase. 12. Estimated Costs for the City's portion of the new public street through the site and for probable signal and roadway improvements at the County Road 75 intersection are NOT INCLUDED in the above Preliminary Cost Projections. DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 Appendix Space Program Questionnaire Questionnaire Responses Organization Chart Department Operational Data Stillwater Fire Department Current Trucks Photo Images of Vehicles Committee Meetings Minutes of Meeting Number One Minutes of Meeting Number Two Minutes of Meeting Number Three Minutes of Meeting Number Four Minutes of Meeting Number Five Conceptual Site Plans and Floor Plans A1.3 Conceptual Site Plan A2.3 Conceptual Floor Plans A3.3 Conceptual Floor Plans DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 December 2, 2011 Space Program Questionnaire Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 'Stillwater Fire Department Page 1 Space Program Questionnaire for Staff October 2011 1.0 Fire Department 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). Please provide a current Organizational Chart with titles. 1.2 Existing Facilities ' What do you like about your current Fire Station? What do you dislike about your current Fire Station? Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What don't you like about those Fire Stations? 1.3 Apparatus pp s Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive - through bays? Should Fire Department vehicles be back - parked? Should Turn -out Gear be located in one area or near related vehicles? Should Turn -out Gear be wall- mounted or free - standing? Should Turn -out Gear be located in its own room? Should Turn -out Gear be air -dried or dried in a ventilated cabinet? (Continued) ' BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 1 Page 2 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) What are the types, quantities and dimensions of existing Fire Department vehicles? Pumpers 1 Tankers 1 Utility Trucks 1 Grass Fire Trucks 1 Ladder Trucks Chief's Vehicle Other Trucks, Motorized Vehicles and Boats 1 First Responder Vehicles 1 Historic, Legacy or Community Vehicles What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment 1 wanted? 1 (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY M 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1 1 1.0 Fire Department (continued) 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 3 1.3 Apparatus Space (continued) How long are the hoses? Of what material(s) is(are) the hoses made? How many hoses are envisioned to be dried at once? Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do any of your other trucks require non -OSHA top water fills? Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency decontamination shower in the Apparatus Bay? ' Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? 1 1 1 1 1 1 What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work Shop or in an SCBA Room? (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IN 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1.0 Fire Department 1.4 Administrative Offices What offices are wanted ?: Chief? Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 4 (continued) Deputy Chief? Shared Captain's Office? Secretary? Reception? 1.5 Miscellaneous Items Is Emergency Dispatch handled at the Fire Station, by the County or by others? Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? Will an emergency generator be required for dispatch or other equipment? What equipment is required in the Radio Room and/or Dispatch Room? Is an Emergency Operations Center wanted at this time or is it a potential future addition? Do you want a Paramedic Standby Room? 1.6 Training Facilities What type of fire service training could occur at this station? Will exterior fire service training facilities be wanted? Where on the site should it be placed? (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY OM 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1.0 Fire Department (continued) Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 5 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? Should bunks or individual beds be furnished in sleeping areas? Do you want a Physical Fitness Room? How many people should the Kitchen feed at one time? Are personal lockers desired? 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? How many public parking stalls are wanted? 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). (End of Questionnaire) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY la 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 DRAFT Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota 55082 BA #1139 Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, MN 55113 Questionnaire Responses December 2, 2011 1 Stillwater Fire Station Feasibility and Programming Study 1 Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 1 Page 1 Stillwater Fire Department 1 Space Program Questionnaire for Staff October 2011 1.0 Fire Department 1 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). 1 Please provide a current Organizational Chart with titles. • Current authorized strength is 41 • 8 FTE's - requesting replacement of 1 more FTE for a total of 9 1 • 33 Paid -on -Call Staff (this number fluctuates yearly due to openings, etc.) 1.2 Existing Facilities ' What do you like about your current Fire Station? What do you, dislike about your current Fire Station? Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What don't you like about those Fire Stations? 1 Existing Facility Issues • Too Small • Poor overall layout and flow o No designated reception area 1 o Offices are in back o Day room/kitchen in front o Poor 1st impression for visitors /public 1 • Apparatus apron not large enough and shared with PD, Citizens and responders o Accidents have occurred due to this issue PD backed into fire apparatus • Dangerous vehicle entrance and exit - all vehicles come and go through same area whether 1 • it's an emergency response or day - to-day traffic No traffic control warning drivers of emergency vehicle entering the roadway 4th St. or Myrtle St. • Apparatus Ceiling Height to low for modern apparatus 1 • Overhead water fill stations not OSHA compliant • Bunker Gear lockers too close to apparatus creating dangerous situation when personnel 1 • are turning out for an emergency call. Possibility of being hit by a moving vehicle. Minimal exhaust extrication • No gear storage and minimal storage for other supplies and equipment used, e.g., foam, EMS supplies, spare hose, floating boom, etc. 1 (Continued) 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 Page 2 1.3 Apparatus Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive- through bays? Should Fire Department ' vehicles be back - parked? • Based on the 2005 Fire Service Delivery Study the recommendation was six drive through bays. • Based on new requirements, equipment needs and sizes, and a one central station model I believe a much Larger facility will be required. • Open to discussion and design layouts on this need. 1 Should Turn-out Gear be located in one area or near related vehicles? Should Turn-out Gear be wall - 1 mounted or free - standing? Should Turn-out Gear be located in its own room? Should Turn-out Gear be air -dried or dried in a ventilated cabinet? • Open to discussion by group 1 • I tend to favor a turn out gear room centrally located so paid -on -call responders would park, enter the room, turnout and proceed to the apparatus bay for deployment. This arrangement also enables officers and other personnel the ability to see who is responding 1 and available. Current facility is difficult to determine who is in the apparatus bay because gear lockers are scattered throughout the bays and you cannot see personnel gearing up. 1 1 1 1 1 (Continued) 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 1 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 3 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) What are the types, quantities and dimensions of existing Fire Department vehicles? Pumpers/Engines 3 Tankers 1 Utility Trucks 1 Grass Fire Trucks 2 Ladder Trucks 1 Chief's Vehicle 2 Other Trucks, Motorized Vehicles and Boats • Heavy/Medium Rescue 1 • Airboat 1 • Rescue Boat 1 • Fireboat 1 • Fire Prevention/UtiIity Trailer 1 • Generator/Powerplant trailer 1 • Command Post Trailer 1. Historic, Legacy or Community Vehicles • Historic items include the original fire bell currently on the roof of the station would like to see this incorporated into the station, several pieces of historic smaller equipment, nozzles, original fire pole, and miscellaneous objects. Might be nice to have some type of display case design in the main entrance of the station? • May have the opportunity to obtain an antique hose cart for display. What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? • More than likely continued retirement and replacement of current fleet. Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment wanted? • Minor repairs are performed by contracted emergency vehicle repair vendors. • NO pit or lift required. If heavy maintenance is needed vehicles will be taken to a facility that specializes in this type of repair. • Vehicle was equipment is wanted. (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY - 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 �� Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 4 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) How long are the hoses? Of what material(s) is (are) the hoses made? How many hoses are envisioned to be dried at once? • 50' sections (1 1/2" and 2 1/2" hose diameters) • Numbers being dried will vary could be up to 500' or more Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? • Yes, a combination hose drying tower and training tower would be important along with roof access and training. Combining rope tie offs for rappelling, roof venting props, stand pipe /sprinkler head props, stairwell hose line advancement capability, confined space, e.g., manhole type prop, smoke generation ability and ability to vent it would be outstanding. • Nice to be able to simulate 3 -4 stories somehow to give realistic training based on the structures in SFD's fire response area. Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do any of your other trucks require non -OSHA top water fills9 • Water fills should be OSHA compliant in the new station. Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency decontamination shower in the Apparatus Bay? • Yes, both or combined? Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? • SCBA tank sizes are 4500psi, 45 minute bottles, high pressure system. • Currently have a six bottle 4500psi cascade system with compressor and explosion proof fill station. • SCUBA cylinders are also filled/stored at SFD. • Pure oxygen cylinders are stored on site and filled by contract with a vendor. Cylinder storage devise would be required at a minimum. What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? • I believe a basic compliant maintenance shop would be required. We do have paint, solvents, gasoline, etc., that will need a flammables cabinet. Tool storage would be useful along with a way to coordinate basic supplies of spare parts, nuts, bolts, vehicle lights, etc. Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work Shop or in an SCBA Room? • Possible to co- locate gear laundry & SCBA fiWmaintenance in the same room. Would like a stainless 2 dip sink for SCBA Mask Cleaning & Sanitizing & Hand type air dryers. (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY - 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 �� 1 1 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 5 1.0 Fire Department (continued) 1.4 Administrative Offices ' What offices are wanted ?: Chief? Deputy Chief? Shared Captain's Office? Secretary? Reception? • Yes, all of the above will be required. • It would be nice to be able to have a shared conference room between the Chief and Deputy 1 • Chief with access by each office. Deputy Chief/Fire Marshal should have the capability of a plan review table in their office as well. ' • • A dedicated library /resource room would be nice. A dedicated mailroom/office machine work area for copy machine, shared printers, fax machine, etc. • 1.5 Miscellaneous Items Is Emergency Dispatch handled at the Fire Station, by the County or by others? • 911 Dispatch is handled by WCSO. • Radio /Alarm room will probably be needed for local communications capability and potential disaster response situations Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? ' • Yes, I do not see the deployment mode changing dramatically. The possibility does exist that more of a part -time or duty crew deployment model may become necessary to meet staffing requirements. If this occurs gender neutral bunk rooms will be a necessary. Will an emergency generator be required for dispatch or other equipment? • Yes, emergency backup power for the entire building will be required. This is anticipated as ' a shared use with the MNANG. Both facilities will need to be mission ready 24/7/365 with the potential of disaster or large scale event operations. ' What equipment is required in the Radio Room and/or Dispatch Room? • 800Mhz radio equipment • Multiple computer screens • "Smart Boards" for mapping and response tracking • TV Monitor(s) - needed for monitoring WX, Event Status via news agencies, cable, public alerts, etc. • WX station (Continued) 1 ' BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY Iffl 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 ' Page 6 Is an Emergency Operations Center wanted at this time or is it a potential future addition? • Yes, at this time. • This should be designed as a combination room capable of ramping up for EOC activation. • "Smartboards ", AV projection equipment, white boards, network jacks, phone jacks,etc. ' • See attached information from IT. Do you want a Paramedic Standby Room? ' • Unsure at this time. 1.6 Training Facilities ' What type of fire service training could occur at this station? • Computer Simulation & Command Training • Hose and Large Volume Water Evolutions • High Angle Rope Rescue ' • Vehicle Extrication • Ladder Truck and Ground Ladder Evolutions ' • Confined Space • Multi- Level/Standpipe & Sprinkler Evolutions (Depends on Tower) • Smoke Generated Search and Rescue • Positive Pressure Ventilation • EMS Training (patient assessment and classroom) • Classroom Training (May be shared space with MNANG ?) ' Will exterior fire service training facilities be wanted? Where on the site should it be placed? • Training props need to be included in the main building. I do not believe we will have the space or support for outbuildings or structures. Depends on design and cost. ' 1.0 Fire Department (continued) ' 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? • Individual ' • I would like the ability to have sleeping for up to six or more. Depends on design. Perhaps there is the capability of making 4 single bed Individual rooms and two 2 bunk rooms. That would give us 8 sleeping areas immediately. Perhaps the other 4 rooms would have ' expansion capacity of adding a bed at a later date if needed that would give up to 16 total. This sounds like a lot but if we ever have an incident and the EOC is activated sleeping areas and rehab will become a big deal. All staff (F.D., P.D., P.W., etc.) would need to be 1 able to rest and if we have built in expansion capacity it would be ideal. Should bunks or individual beds be furnished in sleeping areas? • I think individual but am open to suggestions (Continued) ' BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 7 Do you want a Physical Fitness Room? ' • Perhaps a small Universal gym area? This is a potential shared space with the MNANG so we will need to see what the design is. How many people should the Kitchen feed at one time? • Up to 20? ' • Daily it's around 6 -8. • This kitchen needs to support the EOC as well if activated. • Should be as close to commercial grade appliances as possible. 1 Are personal lockers desired? • Yes ' 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? • Again this will vary based on calls. I would anticipate up to 50. Again this may seem like a lot but if we ever need EOC activation it would be vital to have secured parking for ALL potential City staff who would respond to staff the EOC. How many public parking stalls are wanted? • Based on the PPD with MNANG City public parking is figured in the preferred concept plan. 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). • Nice to have an outside gathering area for Department events - patio area • SFD does a lot of public interactions and tours so it will be important to have an area to ' speak to Citizens, Scout Groups, Children, etc. • Clear identity for the public as to where the F.D. is and easy to identify • Security will be an important issue in this new location for the F.D. as well as the Guard. The station may be unattended at times and access and observation may need to be ' included. Citizens will need to have a way of calling for help if the station is vacant. • History of the Department needs to be incorporated Protecting the Birthplace of Minnesota, Oldest established Department in Washington County 1872, etc. • Snow removal issues - heated aprons, sidewalks, who will do this, City or agreement with MNANG? • Lawn maintenance items - low maintenance landscaping, etc., who will do this, City or ' • agreement with MNANG? Need to account for Public Restroom Facilities accessible without entering the station. (End of Questionnaire) ' BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY la 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stuart Glaser From: Rose Holman Sent: Tuesday, August 02, 2011 11:51 AM To: Stuart Glaser Subject: New Fire Department - ideas If /When the new fire department is built it would be an ideal location for a backup disaster recovery place for both City Hall and Public Works. Just sending a quick memo of some things that we may want to think about while planning for a new building. • Fiber between all buildings • Building wired with Cat 6 (or latest) cable • Backup storage for Fire Department, City Hall, and Public Works • Citrix Software • Server • Web filtering software • Computers • Switches • Router • Firewall • Separate climate controlled server room w /fire suppression — will also house backup recovery stuff • VOIP Phone system to tie into ours • Enclosures and screens for bay for FRS system • Smart board • Radio stuff (you probably know this more than us) If you are having a conference or EOC • Computer for in there • Tv's • Sound system • Projector • Phones I'm sure there's more stuff I'm not thinking of, but this is a start. Thanks, Rose Rawiiialivna4 MIS Speeiati4t I City of St-al/water 216 4th.StN / StCU.water, MN 550821651-430-8804 vrho1n a n@cv itWAvater. mvv. u k 1 1 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 Page 1 Stillwater Fire Department Space Program Questionnaire for Staff October 2011 1.0 Fire Department 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). Please provide a current Organizational Chart with titles. 1.2 Existing Facilities What do you like about your current Fire Station? What do you dislike about your current Fire Station? Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What don't you like about those Fire Stations? Likes: Types of spaces needed accounted for, alarm room size, day room size, kitchen size. Dislikes: Flow, space arrangement, apparatus bay volume, lack of storage spaces lack of personal storage (locker sizes / location), access to gym, site constraints, lack of on site training facilities, too many "multi- purpose" rooms. 1.3 Apparatus Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive - through bays? Should Fire Department vehicles be back - parked? A minimum of 8 double deep bays. Dedicated "drive thru" for ladder truck and engine #1. Would like to include a comfortable gathering space for on call responders adjacent alarm room and app bay (sort of a semi formal day room) Should Turn-out Gear be located in one area or near related vehicles? Should Turn-out Gear be wall - mounted or free - standing? Should Turn-out Gear be located in its own room? Should Turn -out Gear be air -dried or dried in a ventilated cabinet? Prefer on semi separated room, adjacent to apparatus bay and alarm room capable of housing 50 -60 24" sq. wall mounted gear grid lockers. Cabinet drying is preferred. BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY Iffl 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 (Continued) Page 2 1.0 Fire Department (continued) ' 1.3 Apparatus Space (continued) ace P ( ) What are the types, quantities and dimensions of existing Fire Department vehicles? Pumpers Tankers 1 Utility Trucks 1 1 Grass Fire Trucks 1 Ladder Trucks 1 Chief's Vehicle 1 Other Trucks, Motorized Vehicles and Boats 1 First Responder Vehicles Historic, Legacy or Community Vehicles What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment wanted? 1 (Continued) Page 3 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) How long are the hoses? Of what material(s) is(are) the hoses made? How many hoses are envisioned to 1 be dried at once? Most often need to dry 200 - 800 feet of hose at once. 50' sections of 1 1/2" and 2 1/2" - standard double jacketed hose. Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? Prefer a hose tower that can be utilized for training. Would like to be able to use the roof for training (rappelling). Would also like to be able to rappel indoors during winter months. Would like a portion of the exterior wall / roof / parapet built to resist damage caused by rope and ladder training. Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do of your other trucks q any Y require non -OSHA top water fills? All trucks can be filled at ground level. Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency I decontamination shower in the Apparatus Bay? Prefer to have a room similar to our current "swamp room" I Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? Would prefer a compressor / SCBA filling room similar to our current room but with more table space. Storage of pure oxygen not an immediate concern but may be a future consideration. 1 What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? ? Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work 1 Shop or in an SCBA Room? Yes. Capable of housing (1) extractor, (1) residential washer & (1) residential dryer. (1) double sink with base cabinet (6 ft. long) and (1) laundry tub. And towel and soap storage. 1 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IE 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 1 (Continued) Page 4 1 1.0 Fire Department (continued) ' 1.4 Administrative Offices What offices are wanted ?: Chief? Deputy Chief? Shared Captain's Office? Secretary? Reception? (2) chief's offices, (1) Reception / admin. office, (1) Shift / Captain's office (3) work stations. (1) open office for paid on call staff (min. (2) work stations with room for a fire library, & work table. Mail / Copy / Fax center. Provisions for at least (1) future office. 1.5 Miscellaneous Items Is Emergency Dispatch handled at the Fire Station, by the County or by others? County Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? Yes! ' Will an emergency generator be required for dispatch or other equipment? Yes What equipment is required in the Radio Room and/or Dispatch Room? Radios :), Computer, Phone, Map and information resource storage (books, binders, etc.) Is an Emergency Operations Center wanted at this time or is it a potential future addition? ? Do you want a Paramedic Standby Room? ? 1.6 Training Facilities ' What type of fire service training could occur at this station? General Fire fighting training (ladders, searches, ropes, vehicle extrication), EMS education, Pump training, Rope Rescue, Confined space rescue. Classroom training. tWill exterior fire service training facilities be wanted? Where on the site should it be placed? 60'x60' conc. pad in lot for misc. abusive training. Access to at least (2) hydrants, training man hole. Access to training wall area (listed in 1.3) above. 1 1 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 ' (Continued) Page 5 1.0 Fire Department (continued) 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? ' (6) individual bunk rooms 11'x10' min. containing (1) bunk, (1) computer desk, (1) night stand, (2) dresser / wardrobe combo units and (2) file cabinets. Should bunks or individual beds be furnished in sleeping areas? Murphy beds ' Do you want a Physical Fitness Room? Yes at least as big as our current gym. 1 How many people should the Kitchen feed at one time? (4) to 10 on a daily basis Are personal lockers desired? Yes! lockers for some part time staff not adequately sized and ' located poorly. Would prefer provisions extra large lockers for some part time staff (18 °x18 "xfull ht.) ' 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? 40 -50 How many public parking stalls are wanted? As many as possible 4 to 6 short term spaces. 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). Attached is a list of spaces that should be accounted for. 1 (End of Questionnaire) 1 1 1 1 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483-6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 FLOOR SPACE NEEDS - OPERATIONS SPACES Space ID EXIST. SF. EXIST. QTY. DESIRED QTY. / SF. Apparatus Stor. 4 bays (2 deep) Offsite App. Stor. 2 bays (1 deep) Shop 1 Gear Storage 1 * ** Swamp Room 1 Compressor Rm. 1 Laundry Room 1 Misc. Eqip. Stor. 1 Hose Storage / Dry 1 Alarm Rm. 1 Gathering Space Fire Ed. Storage 1 Vending / Ice Med. Supply Stor. Cleaning Sup. Stor. FLOOR SPACE NEEDS - BUSINESS Space ID EXIST. SF. EXIST. QTY. DESIRED QTY. / SF. Chief's Office's 2 Captains Office 1 * PT Office / Library 1 ** Mail / Copy Room 1 * ** Spare Office 0 Conference Room 1 * * ** Office Supply Stor. Uniform Stor. 1 Fire Ed. Storage Reception 0 Relief Stor. Training 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IB 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 FLOOR SPACE NEEDS - PRIVATE Space ID EXIST. SF. EXIST. QTY. DESIRED QTY. / SF. Bunk Rooms 3 * Locker Rooms F Day Room 1 1 Dining Area 1 1 Kitchen Large Training 1 0 Linens / Supplies 1 FLOOR SPACE NEEDS - GROUPED & SHARED SPACES Space ID EXIST. SF. EXIST. QTY. DESIRED QTY. / SF. Locker Rooms M 1 Locker Rooms F 1 Weight Room 1 Large Training 0 Large Kitchen 0 SPACE NEEDS - GROUNDS /EXTERIOR BLDG. Space ID EXIST. SF. EXIST. QTY. DESIRED QTY. / SF. 60 FT. x60 FT. CONCRETE PAD IN LOT FOR TRAINING WITH POWER ACCESS RAPPEL WALL ON BLDG. WITH ROOF ACCESS , ROOF TOP PAD AND ANCHOR POINTS ACCESS TO TWO FIRE HYDRANTS PICNIC AREA ADJACENT DAY ROOM AREA BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 Page 1 Stillwater Fire Department Space Program Questionnaire for Staff October 2011 ' 1.0 Fire Department ' 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). Please provide a current Organizational Chart with titles. Chief Glaser already provided an org. chart. ' 1.2 Existing Facilities What do you like about your current Fire Station? What do you dislike about your current Fire Station? ' Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What don't you like about those Fire Stations? ' What I like about our current station is the following: • The kitchen, dining room and lounge all flow together good. Just in the wrong location! 1 What I dislike about our current station is the following: • The location of the kitchen and lounge. The first thing the public sees when they walk in is our lounge. This should be in the rear or on the second floor. ' • The office for the full time staff is in the alarm room. Very hard to get work completed when you have people walking through constantly. It would be nice to have a separate office for the duty crews. ' • Bunk rooms all serve multiple functions. We need to have bunk rooms that are strictly bunk rooms. Not shared with a copier or exercise equipment. • The flow of our current station is very bad. Everything is choppy and does not flow ' well. • Locker room, bunk rooms and showers that are private. Bunk rooms and locker rooms are open to hallways and makes changing and showering very difficult. To ' change clothes you have to take them from your locker and walk into bathroom and close a curtain. If they were all together it would make it more private. • Storage space is limited. We currently have storage in basement and upstairs at old ' public works garage. A lot of space is needed for storage of equipment and supplies. • Apparatus bay too small. We need a larger bay with room for all of our equipment. • Lack of personal storage for clothing, bedding etc. All the full time staff has is a small locker in the locker room. We have to store all our bedding, pillows, uniforms 1 and spare boots in this locker. It would be nice to have a locker in each of the locker BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IB 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 rooms and bunk rooms. Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 • Exercise equipment is located in basement of city hall and very difficult to access. Have to go through key locked door and code locked door to access. • Limited space in kitchen for storing food and cooking supplies. Each staff member has a small kitchen cupboard for food storage and 8 staff firefighters share 2 refrigerators with 33 part time staff. We also store items like griddles, crock pots in maintenance shop because of the lack of storage in kitchen. It would be nice to have 3 -4 pantry's like we currently have for each shift as well as 3 -4 refrigerators. • Parking lot is very crowded and dangerous. With the police vehicles using the same area in the front of our apparatus bays it is difficult to leave or back in. Parking Is also hard with our part time staff going 3 deep during training or calls. I have visited other fire stations that I like. The Oakdale north station is a very nice station but I do not think that it was designed well for the full time staff. The kitchen is very small and the staff eats their meals in the training room at the training tables. I like how all the work rooms are on the opposite side of the bay, SCBA, Laundry, shop etc. Looking at the pamphlet you provided, I like the way the location of the tower on the Worthington Station drawing. On the front corner it helps to give the front a good balance from the office side. 1.3 Apparatus Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive- through bays? Should Fire Department vehicles be back - parked? We currently have 18 pieces of equipment. They will have to be stacked. The majority should be drive through bays so we can stack and point the trucks out each direction. It might be nice to have a separate garage parking space of the side for smaller trailers and staff vehicles. That might reduce the size of the larger garage. I believe that we will need 8 double deep drive through bays to make all of our equipment fit and plan for future equipment. In the past 5 years we have added 2 boats, an engine and a command trailer. If we are building for the future we should prepare for additional equipment. Should Turn -out Gear be located in one area or near related vehicles? Should Turn-out Gear be wall - mounted or free - standing? Should Turn-out Gear be located in its own room? Should Turn -out Gear be air -dried or dried in a ventilated cabinet? In my opinion turn out gear should be stored in a separate room. This room should be located in an area where the part time staff enters the building. It could have all lockers wall mounted with benches for getting dressed. BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BM 1139 IThe turnout gear lockers need to be wide or each FF needs to be assigned 2 lockers. Each firefighter currently has a set of structural gear, a set of wild land gear, jumpsuit and response winter jacket. Some firefighters also have a backup set of structural gear. Our current lockers have been modified Ito add additional shelving to accommodate the gear. It would be nice for each locker to have a storage compartment for staff to place keys, wallets and Iphones in when responding. 1.0 Fire Department (continued) ' 1.3 Apparatus Space (continued) What are the types, quantities and dimensions of existing Fire Department vehicles? ' Pumpers Chief Glaser provided dimensions of existing apparatus. 1 Tankers Utility Trucks Grass Fire Trucks Ladder Trucks ' Chief's Vehicle Other Trucks, Motorized Vehicles and Boats First Responder Vehicles BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IB 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Historic, Legacy or Community Vehicles We do not have any historic vehicles but we are a very historic Department. I would like to see an area (Trophy cases in lobby or in our meeting room) where we can display some of our old historic pieces of equipment. We also have a large amount of old historic photos. An area to display these would be fabulous. 1 What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? Unknown, but the current trend is for apparatus to be larger than their previous piece. ' Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment wanted? Vehicle repairs are completed at the fire station. All our oil changes and day to day maintenance is completed in our fire station. A maint. pit or vehicle lift is not needed. ' The height of the apparatus bay needs to be high enough to facilitate the raising of cabs for maint. ' A pressure washer would be nice to be plumbed into various spots in station. This is nice for the grass rigs after a grass fire or for washing the ladder. We currently take these out to Public Works to wash in their bay. This pressure washer would have hot water and soap capabilities. 1 ' 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) How long are the hoses? Of what material(s) is(are) the hoses made? How many hoses are envisioned to be dried at once? 50 -100 FT lengths. Maybe up to 15-20 lengths of hose. Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? A hose drying tower would be the preferred method of drying our hoses. A stair training tower would be the preferred tower. A tower that had built in anchor points for rappelling and the capability to place ladders would be ideal. BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 10 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do any of your other trucks require non -OSHA top water fills9 1 We currently have 2 overhead water fills for our vehicles. The ability to fill trucks from the ground would be ideal. A large enough pipe to be able to fill our tanker truck (2000 Gal.) fast would be nice. 1 Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency decontamination shower in the Apparatus Bay? We currently have what we call a swamp room that has a shower, wash tub etc. It would be nice to have something similar where we can decon. our Firefighters or equipment. Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? ' Our SCBA bottles currently are 4500 PSI. We also operate a dive rescue team that has larger bottles. A room dedicated to filling SCBA bottles with a compressor, fill station, workbench and sink for washing masks is ideal. We will need a storage spot for pure oxygen. We do not fill our oxygen bottles we are on an exchange program so we have 10 +1- bottles at all times. What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? The requirements for a shop would be enough room for tools and equipment storage. We currently have a nice set of rack shelving that has a lot of room for storage. A nice work bench is also desired for projects. 1 Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work Shop or in an SCBA Room? A separate laundry room would be ideal. We currently have our washer and dryer out in our ' apparatus bay and our gear extractor in our work shop. It would be nice to have these items together in one room along with storage for towels, soaps etc. BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY Iffl 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 1.0 Fire Department (continued) 1.4 Administrative Offices What offices are wanted ?: Chief? Deputy Chief? Shared Captain's Office? Secretary? Reception? In my opinion the following offices will be needed: - Chief, Deputy Chief, Secretary, Duty Crew (3 shifts of 2FF'S), P/T officers and a copier room (Copier, fax machine office supplies, maolboxes etc.) ' 1.5 Miscellaneous Items Is Emergency Dispatch handled at the Fire Station, by the County or by others? ' Emergency dispatching is provided by the county. We would need a dispatch/alarm room to be staffed by firefighters during a call. ' Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? Continue to act as a combination fire station. Minimal full time staff on duty with paid on call staff responding from home. Will an emergency generator be required for dispatch or other equipment? Yes. Shared with Armory? 1 What equipment is required in the Radio Room and/or Dispatch Room? ' Our radio room would need to be large enough to accommodate 2 firefighters at a minimum. Equipment needed would be a computer, base radio and radio chargers for portables. We would also need enough wall space to place maps of our response area. Not sure if this is the place we want these or out in the apparatus bay. I would also like to see a room next to the radio room that the firefighters could staff during a call. 1 We have the potential to have a large amount of firefighters come in for a call and we do not want them all in the radio room. A room off the radio room that could be separated by a door or sliding window would be ideal. This room would have couches and chairs for the standby crew. 1 Is an Emergency Operations Center wanted at this time or is it a potential future addition? BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY IB 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 1 Stillwater Fire Station Feasibility and Programming Study ' Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 ' Refer to Chief Glaser. Do you want a Paramedic Standby Room? 1 Refer to Chief Glaser. 1.6 Training Facilities ' What type of fire service training could occur at this station? Our Fire Department conducts training weekly to our staff. We would need a space where we can ' get 50 people in comfortably for training. I believe we would need this room on our fire station side due to possible scheduling conflicts with the Armory. We could also make use of a larger room in the Armory. ' These rooms would need the standard training materials such as projectors, wipe boards, TV's and computer. 1 Will exterior fire service training facilities be wanted? Where on the site should it be placed? I would like to see some training items built into our hose tower. Anchor points, standpipe, stairs ' etc. 1 1.0 Fire Department (continued) ' 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? Individual sleeping rooms with a minimum of 6 dorm rooms. We have had numerous times when we have had firefighters above our current sleeping capacity of 3 on duty. These extra firefighters are forced to sleep in a chair or couch in the lounge. 1 Should bunks or individual beds be furnished in sleeping areas? I would like to see murphy style beds in each room that fold up. By having this style of bed it can fold up and allow the room to stay uncluttered when not in use. I would also like to see 2 beds per dorm room. By having 2 in each room we would have the capability of sleeping 12 firefighters during an emergency. Do you want a Physical Fitness Room? Yes, possibly one of the shared spaces with the Armory? 1 BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY Iffl 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 How many people should the Kitchen feed at one time? ' Our kitchen in the fire station needs to feed and operate for our day to day operations, 2 -6 firefighters. Anything above the day to day operations we can possibly use the shared space of the Armory. We have numerous occasions where we are doing a dinner for our entire staff of 40+ firefighters where we could use the common space of a kitchen and dining/conference room. ' Are personal lockers desired? Yes personal lockers are required. This would include lockers in the locker room for personal ' hygiene and lockers in each bedroom for bedding and clothing. In each of the bunk rooms it would be nice to have a couple of extra lockers, that are lockable so when a part time staff person works a shift they have a place to store some of their items for that shift. ' 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? 1 40+ stalls are required for staff. How many public parking stalls are wanted? ' The proper number of spots based on the size and use of the shared conference and meeting rooms. If we host a class or have a large tour these people will not be able to park where our firefighters park and will need enough parking spots to facilitate use. ' 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). • Commercial grade appliances In kitchen • Gas appliances • A patio off the kitchen with a gas grill and picnic tables • Public restrooms ' • Storage area for spare gear, clothing, station supplies, EMS supplies, fire ed. materials, tables and chairs • Motorcycle parking pad (concrete) ' • No floor surfaces that require waxing (End of Questionnaire) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 1 Stillwater Fire Department Space Program Questionnaire for Staff October 2011 1.0 Fire Department 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). Please provide a current Organizational Chart with titles. 35 members, 8 full time but should be considered as 11 for future. 1.2 Existing Facilities What do you like about your current Fire Station? What do you dislike about your current Fire Station? Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What don't you like about those Fire Stations? Nothing, it is outdated and to small. The public and private areas are not seperated , the kitchen is outdated and to small, no seperate eating area. The full time staff should have a private area just for there stuff. The bedrooms are not really rooms at all. The gear is next to the trucks with no room to get dressed. The bathrroom is not a locker room but used as one. 1.3 Apparatus Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive- through bays? Should Fire Department vehicles be back - parked? Cbays would be nice. All bay should be drive through. You should be able to eave in either direction with ease. Should Turn -out Gear be located in one area or near related vehicles? Should Turn -out Gear be wall - mounted or free - standing? Should Turn -out Gear be located in its own room? Should Turn -out Gear be air -dried or dried in a ventilated cabinet? The turnout gear should be on the apparatus floor, but located away from the trucks on one wall near the entrance to the bays. From the radio room I should be able to see who is hear and getting dressed. Ithink a table or a bench near the gear would also be nice for the guys to put stuff on while inthe station. the lockers should be open with mesh or some other type of ventilating material so no mositure is kept inside. The lockers should be double wide for our grass firefighter gear and winter clothes. (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 2 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) What are the types, quantities and dimensions of existing Fire Department vehicles? Pumpers Tankers Utility Trucks Grass Fire Trucks Ladder Trucks Chief's Vehicle Other Trucks, Motorized Vehicles and Boats First Responder Vehicles Historic, Legacy or Community Vehicles What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? Large heavy rescue with top compartments that open. Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment wanted? We need to have enough room to open the apparatus doors and take out'the equipment while standing next to the vehicle. Most vehicles are washed in place, so multiple hoses and storage for buckets and wash brushes would be needed. (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) How Iong are the hoses? Of what material(s) is(are) the hoses made? How many hoses are envisioned to be dried at once? Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 3 Hose come in 50' and 100' lengths. cloth with rubber inside. Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? Hose tower, stair /training tower, able to train of the roof. With multiple anchor sites for repelling. Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do any of your other trucks require non -OSHA top water fills? In the fire station for top mounted fill station. All the pumpers have top fills Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency decontamination shower in the Apparatus Bay? Yes for personnel to shower with gear on or off. No decontamination needed, this should be done on site if needed. Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? SCBA equipment is all stored on apparatus, but the compressor and cascade system needs at least a 12x12 room with ventilation. What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? 11zzc��y c,4 'To rt -cam �f' rte"\ E- Q> Areas. 1. Large work bench along wall with multiple 20amp plug ins. 2. Large storage shelves for projects not finished per shift, flamable cabinet. Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work Shop or in an SCBA Room? the Laundry could be a small room off the work shop and have a closet in it to store rags, detergent, and misc. (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1.0 Fire Department (continued) 1.4 Administrative Offices What offices are wanted ?: Chief? Deputy Chief? Shared Captain's Office? Secretary? Reception? Chief, Deputy Chief, Captains /Lt's with computer bays and Reception /Secretary. 6 '.Q _ ® '.J ■ A l_.. cJ C1/4. -r ^e� � r uaa - \\ C_ e i i i cg 1.5 Miscellaneous Items Is Emergency Dispatch handled at the Fire Station, by the County or by others? Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 4 By County Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? Yes, but the station should be set up to accomadate at least three more full time staff for future. Will an emergency generator be required for dispatch or other equipment? Yes, at least one 200amp panel will need to be backed up. What equipment is required in the Radio Room and/or Dispatch Room? Flat panel TV for weather, computer area, seperate radio shelves for portables and file cabinets for inspecitons and premtis. Is an Emergency Operations Center wanted at this time or is it a potential future addition? We have one currently with the police, I would say if possible in the future. Do you want a Paramedic Standby Room? Not at this time unless the Hospital is willing to 1.6 Training Facilities What type of fire service training could occur at this station? A tower attached to the building would be nice for drying, etc. 7 contribute. technical rescue, hose Will exterior fire service training facilities be wanted? Where on the site should it be placed? (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 5 1.0 Fire Department (continued) 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? I would like to se individual rooms, different shifts could share. Should bunks or individual beds be furnished in sleeping areas? Individual beds, there could``be one on each wall with a shared desk Do you want a Physical Fitness Room? Yes, with a combination of weights and machines. How many people should the Kitchen feed at one time? If the Armory has a large kitchen it could be for 4 to 8 people \ \ 3 \ 8 I s <,� c,,\\ �p �`, � c� C_c rr -.-sue P \ ��'t , o - -� e � �. re personal loe ers esire Yes, Large ones for the full time staff. Also personal lockers on the apparatus bay or shop for the full time staff. 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? 50 or more? How many public parking stalls are wanted? depends? 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). (End of Questionnaire) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY WM 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 1 Stillwater Fire Department Space Program Questionnaire for Staff October 2011 1.0 Fire Department 1.1 Organization How many Firefighters are members of the Fire Department? How many Firefighters are full time staff? How many Firefighters are paid -on -call staff ( "volunteers "). Please provide a current Organizational Chart with titles. xisting Facilities What do you like about your current Fire Station? What do you dislike about your current Fire Station? Have you visited other Fire Stations that you like? What do you like about those Fire Stations? What do 't you like about those Fire Stations? 6 i 13Ne. k ve,l 1 IOaG.rJ c�;ntst {ni�tensCansa� '0i ,Loc6 : FlozePlaN MJI }i -u be OFPLC -C' S,A% &e.— 441 PP#v ,.�l �s>a +rot. �, +id Lo c a f-F s g - ase- -ta Sher qe, o tr S pack -�%t ��1a9 �I�1w wo(24$ & e te✓vi- Cie- ct4-� Dint -4046i, v sc.re " k. Trvots eK16 iii. • 1.3 Apparatus Space How many Fire Department vehicle parking bays are wanted? Should Fire Department vehicles be stacked in the Apparatus Bay? Should parking bays be drive- through bays? Should Fire Department vehicles be back - parked? 18 yet s a 8 bel-A, Should Turn -out Gear be located in one area or near related vehicles? Should Turn -out Gear be wall - mounted or free - standing? Should Turn -out Gear be located in its own room? Should Turn -out Gear be air -dried or dried in a ventilated cabinet? be. to c v}k6?-a ONE- E4 /200 n . cis a-11 / Frc c5+O birtQ. c.4; pk P' 61 bl12- . ic�r,--/ cuf Gent- bit o,de2 4 cleteck. t n a '- to,4 cb''k -: (Continued) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 2 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) What are the types, quantities and dimensions of existing Fire Department vehicles? Pumpers 5 �q 77 c *lam Sher/ Tankers Utility Trucks Grass Fire Trucks Ladder Trucks Chief's Vehicle Other Trucks, Motorized Vehicles and Boats First Responder Vehicles Historic, Legacy or Community Vehicles What are the types and sizes of future equipment expected to be purchased in the next ten (10) years? Te - - 30 , _ 35', u i L,-ly Zo Are vehicle repairs performed at the Fire Station? What clearances are required for each current and future vehicle? Is a maintenance pit wanted? Is a vehicle lift wanted? Is vehicle wash equipment wanted? .. BUETOW & ASSOCIATES p4o1 Npf (Continued) flea; of- 5`-aM'tt A/L AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 1.0 Fire Department (continued) 1.3 Apparatus Space (continued) How long are the hoses? Of what material(s) is(are) to be dried at once? 50 Lone.% trio . wt 2✓bLl.,en C Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 3 the hoses made? How many hoses are envisioned o � o le_ oac k 5 i -}Act, a. t y r- �ix6,► aF 7Jrutn mc:x.5--5c,, pi- yaws. Do you prefer a hose drying tower, drying racks or drying machines? Should a tower be a ladder or stair /training tower? Do you want to see to have access to and to be able to train on the roof of the Fire Station? (+ r+ r pga- tar- �5� �►J q rE ck, Orb i r, ►ry,Cc h i .. •rir' f.�r"A'41.-St c'2. Is a top water fill for tanker truck(s) required onsite or in the Fire Station? Do any of your other trucks require non -OSHA top water fills? tA116- rp*e _ t s S tom_ . 11 1-13L1-tel t n Lag CNZt. vat— —14L_ Ert 4- Do you want to see a debris shower in the Apparatus Bay? Do you want to see an emergency decontamination shower in the Apparatus Bay? A. Da.ce.r31 rl C . G , i nu: r"."--\ L Describe the size of the SCBA equipment to be used at this station? Is storage for pure oxygen desired? MF,tor c - L e.1'tt,a Sc-10 t 4 ` - ! 5 V c 5 � , Lf 5 , 7 n r& c4-t9Qn - acs cte _ � . ►r p rm,c 1© b ay t E1-itz,s i BAPC.34_ What are the requirements for a Maintenance Shop? Metal Welding? Painting? Tool crib? I6-13*P s'1 ► G-12. ∎ .e„r s, U L$ , / e6, , �l•�•�- �.r�.9 i Do you see want to have a separate Laundry Room? Do you want to have Laundry Equipment in a Work Shop or in an SCBA Room? /4,u,vds1 &V,-, GU/ CAX121A124 DieyQr, 11 Cteiz t Qwot h rAi (Continued) d' BUETOW & ASSOCIATES C "sltcv-ek.Sw r AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 1 1.0 Fire Department (continued) Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 4 I 1.4 Administrative Offices What offices are wanted?: Chief? Deputy Chief? Shared Captain's Office? Secretary? Reception? � {� CU'1t OTrfr1 o 1 cu c tee.. D/ci 2&ni tt..'1-.c P,440413CG�C iU ev A o/L. 1'1 i ts{'Q" c.e&. - O.a pf- D �n � 1.5 Miscellaneous Items a�`�(�jcn� -�; U ''1 i,o�, 1 Is Emergency Dispatch handled at the Fire Station, by the County or by others? 1 1 1 1 Di ` c—k c S k c u n c l4 - - C 1 . ns.. s Will the Fire Station act as a full -time and paid on call ( "volunteer ") station for the foreseeable future? yes Will an emergency generator be required for dispatch or other equipment? S 4-ti. e65Q` i,q 4 € r. fl..O mod- Moe l2Q__ 2/brc,,ter f3"t& What equipment is required in the Radio Room and/or Dispatch Room? CAcra Pr "s , sa21) Is an Emergency ' Emer e�nc - Operations erati n s Center wanted at this his Q time or is it a potential future addition? c.0s A41:6 s +3 /KR- AcloRv ,b A)(1-7- Do you want a Paramedic Standby Room? 1.6 Training Facilities What type of fire service training could occur at this station? i-C4Otor a (`0 D/C'✓41-S) cam- PA-04, sue, R leD-11,,� C se\ 1 �e 1 1 1 Will exterior fire service training facilities be wanted? Where on the site should it be placed? Licks.,., Cal %(-1 �. (Continued) ck#eL nt e BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1.0 Fire Department (continued) Stillwater Fire Station Feasibility and Programming Study Stillwater Fire Department Stillwater, Minnesota Space Program Questionnaire of October 2011 BA# 1139 Page 5 1.7 Crew Facilities Should there be individual sleeping rooms or a dormitory area? NeiJtr ,4( S(,� ct P v c�(� 1Z hS or ect.st ,or ► n erAON, Should bunks or individual beds be furnished in sleeping areas? eS Do you want a Physical Fitness Room? How many people should the Kitchen feed at one time? 1b -12 Are personal lockers desired? Yes r ttrirse 1.8 Site Issues How many staff parking stalls are wanted for Firefighters? 50 How many public parking stalls are wanted? Op- 3o � z 1.9 Comments and Questions Initiated by Fire Department Personnel: Please provide comments, ideas and suggestions as you see fit. (you may add pages if you wish). L -�r5e ar4 t Turaa�E �a,art, b? 9 t c bkvc , Z -111.3 jr ?re- 5- 47PI,�� (End of Questionnaire) BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY MEM 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 i DRAFT Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 December 2 2011 Organization Chart 0 u I r 0 1 I I Chief S.Glaser Stillwater Fire Department IDeputy Chief/Fire Secretary Organizational Chart Marshal T.Balits L.Thompson I Assistant Chief Assistant Chief Fire and Life Safety Operations/Training IR.Zoller .1.Buckley Assistant Chief I Administration T.Llnhoff I A Shift B Shift C Shift Captain Captain Captain C.Zeuli C.Jansen S.Zoller I 1 I I 1 I I I II Lieutenant Captain Lieutenant Captain Lieutenant Captain J.Nobles J.Buckley Jeff Roettger Rob Peltier Bob Kroening Joe Marchetti I Firefighter/Engineer FirefighterlEngineer tfrhefighterlEngineer I ilk 4 J. Bell B. Peltier K. Olson l I 1 J.Werpy T. Jozefow M.Aspengren IK. Schmitz Jake Bell Firefighter T. Peltier Firefighter T.J. Bell AIMMIMI Ii I J. Conley M. Peltier , Firefighter IS. Hamond S. Rugloski \ K. Stanley t , J. Kruse \ P. Gresafe B. Junker 1 1 H. Gable I C. Rigney -4 J. Halaska / J / ' DRAFT Stillwater Fire Station Feasibility and d Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 December 2 2011 Department Operational Data ' Stillwater Fire Department Current Trucks Photo Images of Vehicles C l� I� I I STILLWATER FIRE VEHICLE LENGTHS Chiefs Vehicle 6118 17.1 Feet Chiefs Vehicle 6119 16.7 Feet ENGINE 1 6107 24.6 Feet ENGINE 2 31.4 Feet ENGINE 3 6108 33.1 Feet RESERVE ENGINE 6109 28.8 Feet TENDER 1 6106 28.6 Feet LADDER 1 6112 39.9 Feet RESCUE 1 6105 28.8 Feet GRASS 1 6110 20.7 Feet GRASS 2 6111 20.7 Feet UTILITY 1 6115 19.3 Feet AIRBOAT 6120 27.6 Feet RESCUE 1 BOAT 6114 21.4 Feet WHALER BOAT 33.6 Feet COMMAND TRAILER 35.6 Feet PREVENTION TRLR 6116 17.7 Feet GENERATOR TRLR. 6.9 Feet 10/25/2011 k L lima i t� its mam i e MOL -0 , ' M 6105 #.. FIRE DEPT. ■ = = m = = = = = = m = = = M-- = -am-- IL I I 4 1 -1 EEL--]= AOL--Alm co �{ s 401 �Y _s 4 R� �• r �� T �, I a � �'-',� l� _ ' `-71 ►y s � , 7 � � fi �_ „ +r'4 1 •P SFr ? �� - 7' •__� �. t ' : sue-: "'�:> - :a' �' �' .3 1 I"R' �" ..,� ` - DRAFT Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 ' Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 December 2 2011 I Committee Meetings g 0 C r In C C 0 n 0 0 0 u BUETOW AND ASSOCIATES INC _ AN ARCHITECTURAL SERVICES COMPANY ' 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Minutes of Meeting Number One (Minutes prepared November 9, 2011) ' Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 1 Project Meeting Number One Minutes October 25 2011 ' • Attendance: • Refer to Attendance List (attached). • Communications Protocols: • Architect's communications to be directed to Fire Chief Stuart Glaser. ' • Meeting Number One Objectives: • Introductions of Architects /Space Planners to Fire Department Study Committee. • Committee's Understanding of Project Goals and Outcomes. ' • Committee's Understanding of Project Study Scope of Services. • Committee's Understanding of Proposed Project Schedule. • Committee's Understanding of information sought by distributed Questionnaire. • Project Goals and Outcomes: • Feasibility of new Fire Station's placement on site shared with MNANG Readiness Facility. • Confirmation of proposed site use and general functional organization of facility. ' • Project Study Scope of Services: • Preparation of Space Program. ' • Feasibility of proposed Fire Station size, location and placement on Site, Probable Schedule and probable Project Costs. • Feasibility of spaces planned to be shared with MNANG Readiness Facility. • Proposed Project Schedule: • Proposed Project Schedule is attached. • Presentation of Draft Report to Committee December 2, 2011 and to City Council December 6, 2011 for review and comment. • Presentation of Final Report to Committee December 16, 2011 and to City Council December 20, 2011 for review and approval. • Architect's Requests for Specific Documents and Information: • Electronic copy of Preferred Site Concept of MNANG Facility. • Floor Plans of Existing Fire Station. I (continued) I tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com I BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 ' BA #1139 Page 2 Project Meeting Number One Minutes October 25, 2011 ' • General Discussion of Existing Fire Station Site, Floor Plan, Equipment and Spaces: • Fire Department successfully works with available space provisions and configurations, shares small and constricted spaces, recognizes but works around many inefficient operational layouts, certain ' safety compromises and space inadequacies. • Current Fire Station exhibits numerous functional issues (Site configuration and modest available size of Site apron /paving leads to vehicle movement conflicts with Police Department; somewhat dysfunctional floor plan- and sometimes unsafe - flow of space and activities is present within this facility; Apparatus Bay back -in rather than drive- through floor plan function compromises access to vehicles and vehicle response performance, Apparatus Bay restricted floor area clearances and overhead height clearances are inadequate; no public reception area; Watch /Radio Room too small and congested; Locker Rooms spaces too small and congested; POC Firefighter lockers miniscule in size; Kitchen doesn't have enough functional space nor equipment for 3 shifts; dormitories are short of beds, separated and used for multiple /inappropri ate purposes; administrative offices are remotely ' located for optimum functional operation; inadequate space and storage for Fire Marshal duties; Fitness room is remotely located; • Improvement in response time can occur with improved Apparatus Bay size and layout. • Proposed new site and access to 75 ' (Highway 12) is desired — will require emergency notification signals to vehicles on 75` and may require traffic control /signal devices. • Ambulance Facility an /or Helipad are not desired for this facility. ' • Site will require extensive work so as to: functionally place facilities, control stormwater flows, retain natural vegetation and seek to achieve site /building LEED designation desired by MNANG. • Site planned to remain within Residential Land Zoning —not expected to be rezoned. ' • Site has limited Impervious surface area so overall site /building concept must be carefully contrived. • Fire Station should be good neighbor to adjacent residential uses with use of such considerations as visual screening, noise abatement and lighting /glare control. • Important for historic Bell now on roof of Fire Station to be utilized in new building. ' • Future internal modifications to new Fire Station possible outcomes rather than facility expansion. • Future expansion of Fire Station not likely — Satellite Facility is likely future outcome. ' • Next Steps: • Architect will tour existing Fire Station October 3, 2011 at 10 AM with Chief Glaser. • Preparation for Committee's review: Draft Space Program. Note: Please advise if there are additions, deletions and/or corrections required to the above. I (End of Minutes of Meeting Number One) I tel 651 483 -6701 fax 651 483 -2574 www.bustowarchitects.com ' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY t Rice Street Suite 210 S. - St. .Paul, Minnesota 55113 Minutes of Meeting Number Two (Minutes prepared November 9, 2011) ' Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 ' BA #1139 Page 1 Project Meeting Number Two Minutes November 1. 2011 • Attendance: • Refer to Attendance List (attached). • Communications Protocols: • Architect's communications to be directed to Fire Chief Stuart Glaser. ' • Meeting Number Two Objectives: • General review and applicability of Questionnaire responses. • Architect's Requests for Specific Documents and Information: ' • Description and sizes of existing Fire Department vehicles. • View of offsite equipment /vehicle storage (old Public Works Building). • Future meeting with MNANG officials to review conceptual Site -Use and Space -Use layouts. • General Discussion of Proposed New Fire Station Site, Space Planning, Equipment and Spaces: • Committee members visited recently occupied Columbia Heights Public Safety Center to see 2 -floor facility that has similar facilities as contemplated for Stillwater Fire Department. • Site to have: 50 to 60 parking stalls for Paid -on -Call Firefighters, 2 hydrants for training and access to public parking shown east of MNANG Readiness Facility separated from Fire Vehicle roadway. • 50 future staff members (Fire Chief, Deputy Fire Chief, 9 full -time Firefighters and 30 Paid -on -Call ' Firefighters and, possibly, Receptionist). • 12 Fire Department vehicles in Fire Station and 6 trailer- supported vehicles in separate low- roofed Garage Building. ' • 6 Bay double -drive through Apparatus Bay layout with accordion doors, Alarm /Watch /Radio Room with adjoining gathering space for Paid -on -Call Firefighters, Wash Bay, Work Room, SCBA, Laundry, Decontamination /Debris Wash -Off Area, Janitor's Area, Storage Rooms, Hose ' Drying /Training Tower, Separate Turn-out Gear Space (2 -18" wide Turn-out gear open lockers per firefighter), Locker Rooms (3/4 capacity for men firefighters and 1/ capacity for women firefighters), Fitness Room, 4 individual Sleeping Rooms, one 4- person Dormitory /Bunk Room (with hideaway ' Murphy Beds to add sleeping space capacity), Kitchen (3 refrigerators and pantries), Dayroom, EOC /Meeting Room, EOC /Meeting Room Storage, Server Room, Resource /Library Room, separate accessible Men and Women Rest Rooms, Compressor Room, Training Space on Roof, Smoke ' Training Space /Basement, Reception /Waiting Room, Offices for Fire Chief, Deputy Fire Chief, Spare Office /Fire Marshal space, Open Office (4 Paid -on -Call Firefighters at a time), Conference Room and separate Public Rest Rooms. (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 1 C BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 2 Project Meeting Number Two Minutes November 1 2011 I • General Discussion of Proposed New Fire Station i p Site, Space Planning, Equipment and Spaces ' (continued): • Press conferences could be held in City Hall or in EOC /Meeting Room. • Blood pressure testing could be achieved in one of the office spaces. • Bedrooms /Dormitory should adjoin Lockers and Fitness Room. • Auditorium and 2 Classrooms shared with MNANG in adjoining MNANG Readiness Facility. • Next Steps: ' • Preparation of Space Program for new Fire Station. • Preparation of Conceptual Site -Use layout Conceptual Space -Use layout • Presentation to Committee of Conceptual Site -Use and Space -Use layouts to Committee. ' Note: Please advise if there are additions, deletions and /or corrections required to the above. n (End of Minutes of Meeting Number Two) I tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ' 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 1 Minutes of Meeting Number Three (Minutes prepared November 21, 20 11) Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 1 ' Project Meeting Number Three Minutes November 17, 2011 • Attendance: • Refer to Attendance List (attached). • Communications Protocols: • Architect's communications to be directed to Fire Chief Stuart Glaser. • Meeting Number Three Objectives: • General review of Conceptual Site and Floor Plans. ' • Architect's Requests for Specific Documents and Information: • Description and sizes of existing Fire Department vehicles. • View of offsite equipment /vehicle storage (old Public Works Building). • Future meeting with MNANG officials to review conceptual Site -Use and Space -Use layouts. • General Discussion of Proposed New Fire Station Site, Space Planning, Equipment and Spaces: ' • Site to have: 40 parking stalls for Paid -on -Call Firefighters. • 51 future staff members (Fire Chief, Deputy Fire Chief, 9 full -time Firefighters and 30 Paid -on -Call Firefighters and Receptionist). ' • Trash and recycling location onsite is required. • 12 Fire Department vehicles in Fire Station and 6 trailer- supported vehicles in separate low- roofed Garage Building. Vehicles are identified by number and /or name on the Revised Space -Use layout. ' Four (4) items of Fire Equipment were added by the Department since 2005 Location Study so 7 Bays (not 6 Bay) are required (i.e., airboat, 1 Fire Truck, Prevention Trailer and Whaler). • Lower Level Smoke Training /Darkroom area is important — may be offer use to other Fire ' Departments. • First Floor modifications: Relocate the Dayroom from the Second Floor to the First Floor — but not visible from the main entrance and hallways; relocate the Hose /Training Tower to the southwest area ' of the building and the Alarm Room and POC Room to the southeast area of the building; add an exterior patio accessible from the EOC /Meeting Room; use the main Public Entry of the Readiness Center; Reception Desk should be positioned so as to be able to view entry corridor for Readiness Center to Fire Station; keep Turnout Gear Lockers together in one location at south end of Apparatus ' Bay; and provide only 1 Firefighter's sliding pole. • Discussion regarding whether to place Turnout Gear room in center of Apparatus Bay so that Firefighters could be close to fire vehicles and would not have to run across the Apparatus Bay to their vehicles was rejected — Instead fire vehicles used by Live -in or POC Fire Fighters would be placed close to where they would each enter the Apparatus Bay. (continued) tel 651 483 -6701 fax 651 483 -2574 www.bustowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ' ■- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. ' Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 2 Project Meeting Number Three Minutes November 21.2011 • General Discussion of Proposed New Fire Station Site, Space Planning, Equipment and Spaces (continued): • Second Floor modifications: Provide residential laundry equipment adjacent to the Sleeping Rooms and to the Dormitory; Locate the Locker Rooms and Fitness Room adjacent to each other; and Fitness Center size is acceptable. • Move Garage building south so that it is not within 82' AT /FP line. That may be able to eliminate the gate that crosses the driveway that serves the Fire Station. • Fire Department should think about which spaces could be shared with MNANG and which spaces ' MNANG could share with the Fire Department. • Systems Infrastructure to be shared with MNANG include: Emergency Generator, Geothermal System, Utilities, Signage, Stormwater control, grounds and driveway maintenance (including snow ' clearing) and facility maintenance. • Next Steps: ' • Meeting Friday the 18"' with representatives of the Minnesota Army National Guard (MNANG) to review the in- progress conceptual plans and relationships to the proposed MNANG Readiness Center. • Preparation of Revised Space Program for new Fire Station. ' • Preparation of Revised Conceptual Site -Use layout and Revised Conceptual Space -Use layout. • Presentation to Committee of Revised Conceptual Site -Use layout and Revised Space -Use layout. ' Note: Please advise if there are additions, deletions and/or corrections required to the above. (End of Minutes of Meeting Number Three) C I tel 651 483 -6701 fax 651 483 -2574 www.buotowarchitects.com BUETOW AND ASSOCIATES INC ' AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 1 Minutes of Meeting Number Four (Minutes prepared November 22, 2011) Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 ' Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 1 Project Meeting Number Four Minutes November 18 2011 ' • Attendance: • Refer to Attendance List (attached). ' • Communications Protocols: • Architect's communications to be directed to Fire Chief Stuart Glaser. ' • Meeting Number Four Objectives: • To inform representatives of MNARNG the in- progress conceptual layouts of the new Fire Station within the context of the new Readiness Center Preferred Concept. • To discuss variables of mutual /joint use of the site by Fire Station and by Readiness Center. • To obtain preliminary consensus from representatives of MNARNG insofar as site use and shared facilities. ' • Meeting Number Four Agenda and Discussion Points • Review Plan (Readiness Center Preferred Concept)(Refer to attached images of Objectives /Issues) • New Fire Station conceptual layout differences from Preferred Concept include 7 drive- through ' bays, attached cold- storage Garage, Lower Level Blackout Training Area, Mezzanine, Hose /Training Tower, elimination of roadway security gate, moving public parking access drive away from entering Fire Vehicle entrance road and larger building footprint that pushes building ' line to the south. Readiness Center location onsite not altered. • Discuss probable types of Shared Spaces Refer to attached images of Objectives /Issues) ' • A number of different types and sizes of spaces can be jointly used by both facilities to benefit Fire Department staff as well as members of the Public. • Fire Station's EOC /Meeting Room can - but probably won't be - used by MNARNG. ' • Discuss elements of shared Physical Infrastructure (Refer to attached images of Objectives /Issues) • Several types of physical infrastructure can be jointly used by both facilities (both underground and ' above ground) with resulting economic benefit. • Operational control and maintenance of that Infrastructure must be designated and jointly agreed to. ' • Responsibilities for Building Maintenance and Repairs Refer to attached images of Objectives /Issues) • Operational control of Building Maintenance and Repairs -must be designated and jointly agreed to. • AT /FP Separation requirements (Refer to attached images of Objectives /Issues) ' • Placement of new Fire Station and attached Cold - Storage Garage just beyond 82' AT /FP line would enable elimination of control gate on Fire Vehicle entrance road. Overhead Doors as Cold - Storage Garage can, thus, serve as AT /FP secure line. ' (continued) I tel 651 483 -6701 fax 651 483 -2574 www.buotowarchitecte.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 1 Project Meeting Number Four Minutes November 22, 2011 • Architect's Requests for Specific Documents and Information: • None. ' • Other Discussion: • City Council decision on December 6 regarding Fire Station. • 35% Schematic Design Phase design work completion can be submitted to MNARNG by mid -May, 2011. • Public information Meetings would be helpful. • MNARNG has electronically -based Simulation Center that may be shared. • Propane - fueled Generator desired. ' • Fire Department access to Readiness Center in case of fire. • Security provisions. • This project is an example of State /Municipal /Federal cooperation and sharing of facilities. ' • This meeting was productive and important. • Next Steps: 1 • Preparation of Revised Space Program for new Fire Station. • Preparation of Revised Conceptual Site -Use layout and of Revised Conceptual Space -Use layout. • Presentation to Committee of Revised Conceptual Site -Use layout and of Revised Conceptual Space- , Use layout. • City would like to know rough order -of- magnitude estimate of square footage and costs saved through this joint -use endeavor. Note: Please advise if there are additions, deletions and /or corrections required to the above. ' (End of Minutes of Meeting Number Four) I n I L�� 1 I ' tel 651 483 -6701 fax 661 483 -2574 www.buotowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ' 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 ' Minutes of Meeting Number Five (Minutes prepared November 22, 2011) ' Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 ' Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 1 Project Meeting Number Five Minutes November 25 2011 I • Attendance: • Refer to Attendance List (attached). • Communications Protocols: ' • Architect's communications to be directed to Fire Chief Stuart Glaser. ' • Meeting Number Five Objectives: • To review updated Conceptual Site Plan and Conceptual Floor Plans for content, inclusion and relevance. ' • Meeting Number Five Discussion Points: • Modify Conceptual Site Plan by: closing paved opening and moving island at southeast corner of building, adding parking adjacent to P.O.C. entrance and reducing east -west dimensions of Apparatus ' aprons, if possible. • Keep in mind Zoning Ordinance requirements and limitations as to quantity of impervious paving. • Accept Conceptual Site Plan including: Parking spaces adjacent to Garage, retain 50 stalls at P.O.C. Parking area, wider turning radii of Fire Apparatus roadway, separation of Public Parking area entrances from Fire Apparatus roadway, elimination of barrier in Fire apparatus roadway and sidewalk entrance to Fire Station entrance. • Prefer Conceptual Floor Plan layout to have separate main entrance to Fire Station on east side. ' • Reduce Garage Building to 3 Bays, locate Chief and Deputy Chief vehicles to Apparatus Bay and remove Containment Trailer from Garage. ' • Reduce size of Lower Level. • Mezzanine size is acceptable since it contains required Mechanical, Compressor Room and storage for various items (seasonal display items, vehicle parts and certain winter equipment). • Sizes of EOC /Meeting Room and EOC /Meeting Storage Room acceptable. ' • Primary use of EOC /Meeting Room is Firefighter training and EOC operations rather than public gatherings since that space is located deep within building and public access would open up entire area to non - Firefighters (possible security issue). • Conceptual Floor Plan changes: Reduce size of Watch /Radio Room and add doors; increase size of P.O.C. Room and add entrance into Turnout Gear Area; reduce size of Dayroom for privacy, reduce size of Kitchen, switch locations of Kitchen and EOC /Meeting Storage; add back P.O.C. Resource ' Room; eliminate Vending Machine area and replace with Storage; combine Locker Rooms with Toilet Shower Rooms, provide 3 single Bedrooms, 2 double Bedrooms and eliminate Dormitory space. • Spacing of Apparatus Bays (18' on center is necessary for proper operations (rather than 16'). ' • Accept Conceptual Floor Plans as being: functional, inclusive and responsive to Fire Department's operational and storage requirements. (continued) ' tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 ' Stillwater Fire Station Feasibility and Programming Stud Buet g g y ow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 Page 2 Project Meeting Number Four Minutes November 22 2011 ' • Architect's Requests for Specific Documents and Information: • None. ' • Other Discussion: • Proposed size of new Fire Station is larger than as proposed by 2005 Location Study: in the interest of reducing Response Time (per ISO standards), to provide space for additional equipment procured 2005 Location ' after Study and provision of certain spaces that may not have been contemplated in 2005 Location Study. • Discussion tonight also centered on reduction of certain spaces and overall size of new Fire Station (i.e., to provide what is required for a 21" Century Fire Station and to try to anticipate future functional and operational requirements. • City Council decision on December 6"' as to whether to join MNARNG in commencing with 35% ' Schematic Design Phase Process. • City Council would like to know rough order -of- magnitude estimate of square footage and costs saved through this joint -use endeavor as well as possible cost implications of combining construction with MNARNG Readiness Center versus constructing new Fire Station on this site at a separate time. ' • Conceptual Site Plan and Conceptual Floor Plans should be presented as simple block form rather than detailed drawings in order to focus attention on probable overall layout, size and configuration of probable new Fire Station. • Next Steps. • Preparation of DRAFT Report for submittal to City Council: due no later than 2:00 PM on December 2, 2011 for ' purposes of inclusion into City Council Meeting Packet. Note: Please advise if there are additions, deletions and/or corrections required to the above. I (End of Minutes of Meeting Number Five) I tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ' BU ETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 1 tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com PROJECT MEETING NUMBER FIVE ' ATTENDANCE LIST Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55052 St. Paul, MN 55113 ' BA #1139 Page 1 PROTECT MEETING ATTENDANCE LIST November 29.2011 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 1. Randy Engel, RA, AS TEL: (651) 483 -6701 FAX: (651) 483 -2574 "A qtr Principal in Charge Cellular: (952) 237 -5932 Buetow and Associates, Inc. randy , 2345 Rice Street Suite 210 St. Paul. MN 55113 2. Doug Wild, AIA, LEED AP TEL: (651) 290 -1916 FAX: (651) 222 -8961 ANG Armory Design Consultant Cellular: ( ) BWBR dwild @bwbr.com 380 St. Peter Street Suite 600 St. Paul. MN 55102 3. Tom Dornack, RA TEL: (651) 222 -3701 FAX: (651) 222 -8961 ' ANG Armory Design Consultant B WB R Cellular: ( ) tdornack@bwbr.com 380 St. Peter Street Suite 600 St. Paul. MN 55102 4. Stuart Glaser TEL: (651) 351 -4963 FAX: (651) 351 -4967 ' Fire Chief Cellular: (651) 248 -5273 Stillwater Fire Department sglaser @ci.stillwater.mn.us 216 Fourth Street North Stillwater. MN 55082 5. Tom Ballis TEL: (651) 351 -4950 FAX: (651) 351 -4967 Deputy Fire Chief Cellular: (651) 775 -7798 Stillwater Fire Department 216 Fourth Street North tballis @ci.stillwater.mn.us Stillwater MN 55082 ' 6. Bill Turnblad Community Development Director TEL: (651) 430 -8821 FAX: ( ) Cellular: ( ) City of Stillwater bturnblad@ci.stillwater.mn.us 216 Fourth Street North Stillwater. MN 55082 ' 7. Joe Marchetti TEL: (651) 351 -4950 FAX: ( ) - Fire Fighter Stillwater Fire Department Cellular: (651) 303 -4474 jmarchetti@ci.stillwater.mn.us ' 216 Fourth Street North Stillwater. MN 55082 8. Jon Bell TEL: (651) 351 -4956 FAX: ( ) y /Q Fire Fighter Stillwater Fire Department Cellular: (612) 919 -0941 jbell@ci.stillwater.mn.us 216 Fourth Street North Stillwater. MN 55082 (continued) 1 tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 Stillwater Fire Station Feasibility and Programming Study Buetow and Associates, Inc. Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 page 2 PROJECT MEETING ATTENDANCE LIST November 29 2011 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found print your information clearly) 9. Chad Jansen TEL: (651) 351 -4950 FAX: ( ) Fire Fighter Cellular: (651) 248 -7934 y Stillwater Fire Department cjansen9cis611water.mn.us 216 Fourth Street North Stillwater. MN 55082 10. 1� k, ^ J C� S TEL: ( ) FAX: ( ) 11. TEL: ( ) FAX: ( ) 12. TEL: ( ) FAX: ( ) 13. TEL: ( ) FAX: ( ) 14. TEL: ( ) FAX: ( ) 15. TEL: ( ) FAX: ( ) 16. TEL: ( ) FAX: ( ) (End of Attendance List) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ' DRAFT Stillwater Fire Station Feasibility nd Pr Stud Buetow and Associates I nc. Y S g Y n Stillwater Fire Department 2345 Rice Street Suite 210 Stillwater, Minnesota 55082 St. Paul, MN 55113 BA #1139 December 2 2011 ' Conceptual Site Plans and Floor Plans A1.3 Conceptual Site Plan A2.3 Conceptual Floor Plans ' A3.3 Conceptual Floor Plans E n D x 7 - x X X - 11� 77 UTILITY KEY: W, I x P WATER M SANITARY SEWER J FENCE ELECTRIC FIRE STAWN SAS GAS 21,230 Main LevN Gross Floor Area and Footprint 6,010 Second Level Gross Floor Area and Footprint 27,240 Total 2,680 Garage G,oL Floor Area 1,800 Lower Level �ross Floor Area 4 . 0 2,174 Mezzanine GrVs Floor Area 400 Upper HoseffraiM g Tower FE 211 x if Gross Floor A rea co 10 Inhabited XW. ps i X, Occupancy 3 A, -13 GARAG V GN SPEEO BI - FOL GAR GE DOORS HOSE, RAININ READINESS TOWER EOCIME"NG --YR OM KIT.HFN CENTER o EOC STORAGE APPARATUS STORA -o " —.— FIRE STATION 69,017 sf Z TURN W WORK SHOP ABOVE 7-BAY SC A A P PARATUS TCH BAY O P. O.C, ROOM TAIR RESTROOMS RE P/ 0 M1. MECHANICAL WAI NG �x to Uj OFFICES / E NTRY I — M RS n --- AID O'N-C-ALr-- H - EE" Ell a FIR FI( PARKING— I T T 34'- 114'-11" 1- c y EXTERIOR DIMENSION b 12 +�116, 82 F 10, �/ / \�\ \�: \ � \ %�� \,�� \ \;,�; ` �� � / / % \ \�\ \ \ / \ \% moo, 8'ATFP 0 0 0" (74) PUBLIC PARKING TFP 93 VO vo J.- 011 148'ATFP GAS GAS GAS — GAS 1-19=- 'AS _ T ,t /%� `�! :S GAS GAS W 4 w 0 LLI 02 W> LL, < -0 w LLJ 0 W W cl� I-) < a s n � 0- Z A -- C0 < N U) I Z 0 December 2, 2011 >1 >1 LL 1 0 :3 C 4-j 0 . U ' �6 q 4- C E -g C LL (10 (3) 0 CIO U) CIO in U C 4' V — — — — — — 7 wommanwwo.'m 00 MMMLUMUMMMMM an amomon 'm 9120 Luz � I".. B,a' rsuz.... cw:Yl-a WOO m%-1—a�"A' UW1 f-nK1(`r—:DT1 L&I -(ZITP P1 AN no scale DATE: November 29, 2011 APPLICANT: Paul Nickerson LANDOWNER: Paul Nickerson REQUEST: Resubdivison LOCATION: 215 St. Croix Avenue West PUBLIC HEARING: November 14, 2011 COUNCIL DATE: December 6, 2011 CASE NO.: 2011 -26 ZONING: RB, Two- Family Residential COMPREHENSIVE PLAN: LMDR, Low - Medium Density Residential REVIEWERS: Mike Pogge, City Planner; Torry Kraftson, Asst. City Engineer PREPARED BY: Bill Turnblad, Community Development Director :9 BACKGROUND Mr. Paul Nickerson owns the house at 215 St. Croix Avenue West. It consists of four platted Iots that have been combined as a single tax parcel. The total area of the tax parcel is 22,270 square feet. Mr. Nickerson is proposing to divide one of the four lots and combine a portion of it with an existing lot to create a new building site with 7,799 square. The existing home site would receive the remainder of the divided lot and consist of a total of 14,471 square feet of land. The whole neighborhood is zoned RB, Two - Family Residential. The proposed resubdivision of the property meets all dimensional and developmental regulations. Nickerson Resubdivision November 29, 2011 Page 2 of 3 SPECIFIC REQUEST Mr. Nickerson has made application for approval of a resubdivsion of his platted property to create two building sites and two tax parcels where only one currently exists. EVALUATION OF REQUEST City Code Section 32 -1, Subd. 4(2) refers to a process whereby a new buildable parcel is created from already platted lots as a "resubdivision ". The resubdivision request can be approved by the City Council without a public hearing. However, since a new building site is proposed to be created, the request was routed by policy to the Planning Commission for a public hearing and review prior to City Council action. Dimensional Standards The required and proposed minimum standards for the resubdivided properties are summarized below. As can be seen all dimensional standards are satisfied by the two parcels. Utilities The $3,549 sewer hookup fee for infill lots will have to be paid before the City approves deeds for the resubdivided property, as will the $3,549 water hookup fee. The nearest public sanitary sewer is located about 100 feet to the west in St. Croix Avenue. The end manhole has a depth that will make it challenging (though possible) to service the proposed new building site. Therefore, the property owner will need to present a sanitary sewer plan that is acceptable to the City Engineer. ALTERNATIVES The City Council has several alternatives. Parcel A Existing site Parcel B New site Minimum Lot size 14,471 sf 7,799 sf 7,500 sf Lot width 106.99' 57.66' 50' Total area of accessory buildings 995 sf NA 1,000 sf Total impervious cover (w /o buildings) 10% NA 25% Total building coverage 17.2% NA 25% Side setback for existing garage 3.4' NA 3.0' As can be seen all dimensional standards are satisfied by the two parcels. Utilities The $3,549 sewer hookup fee for infill lots will have to be paid before the City approves deeds for the resubdivided property, as will the $3,549 water hookup fee. The nearest public sanitary sewer is located about 100 feet to the west in St. Croix Avenue. The end manhole has a depth that will make it challenging (though possible) to service the proposed new building site. Therefore, the property owner will need to present a sanitary sewer plan that is acceptable to the City Engineer. ALTERNATIVES The City Council has several alternatives. Nickerson Resubdivision November 29, 2011 Page 3 of 3 A. Approval If the proposed lot resubdivision is found to be acceptable to the Council, it could approve it with the following conditions: 1. The utility hook -up fees shall be paid to the City prior to staff approval of the deeds for the resubdivided property, or prior to issuing a building permit for the new site, whichever event occurs first. 2. The plans for providing sanitary sewer to the new building site shall be reviewed and approved by the City Engineer prior to approval of the deeds for the new building site, or prior to issuing a building permit for the new site, whichever event occurs first. B. Table If the Council believes that the potentially high cost of providing sanitary sewer service to the new building site is a concern, the request could be tabled until the property owner works out an acceptable sanitary sewer plan with the City Engineer. C. Denial If the Council finds that the resubdivision is not advisable, it could deny the request. RECOMMENDATION The Planning Commission and City staff find the requested resubdivision to be reasonable and that it meets all zoning and development standards. Furthermore, sanitary sewer service is possible, though it may be relatively expensive. Therefore, the Planning Commission and City staff recommend approval with the conditions identified in Alternative A above. cc: Paul Nickerson attachments: Location & Zoning Map Certificate of Survey Resolution of Approval OPLAR , 0 1 1 1 1 1 D 1 1 A / ST._; ; 1 � ST. 1 _CFJ �1 1 1 ; 3 AV E� ST. ' 1 1 , ___ y 1 1 1 , ++1 -b , 1 1 , ST. t! +1 11 1 1 1 -0 1 co k L A� ( N., v a t er RIVER TS T - 11111 4 11111L .\ THE a1RTHPLACE OF HiNkES TA Ir 1- 1'. 1 M O' 1 1 1 1 1 1 1 1' / 1 j W. MOORE . 97 ORE C; U) ' Y AM FIE •--- - - - -_� � _ -- � rNy 1 -, 9kV E. CRO IX =; AVE ---------------- U z A - ------ 1 y�� Q Subject Property � n 1 1 1 , 5 , 0 1 1 1 1 1 D 1 1 A / ST._; ; 1 � ST. 1 _CFJ �1 1 1 ; 3 AV E� ST. ' 1 1 , ___ y 1 1 1 , ++1 -b , 1 1 , ST. t! +1 11 1 1 1 -0 1 co k L A� ( N., v a t er RIVER TS T - 11111 4 11111L .\ THE a1RTHPLACE OF HiNkES TA Ir 1- 1'. 1 M O' 1 1 1 1 1 1 1 1' / 1 w� j ' W. WI L� i ` - - - -- 7 - t ' -- - -- > o ; -------- 1� �I 9kV E. 1 i 1 1 1 1 ' 1 1 Q , � 1 1 1 ' � n 1 1 w� j ' W. WI L� i ` - - - -- 7 - t ' -- - -- > o ; -------- - - - --- 1 Q; ------- r------ 1 ;------- ; - - - -+ I ' ASP v -W w 1 1 W. � ELM: 1 _ L 1 ST. ,. -------- J------- t------- L___ - -,1 64 - - -= E� AR K 1 MA_PLE__i_______ 1 .1 z' ------ ---- a- - - - - -- 1 / 1 1 V' i \ ST._� N CO I G NE R ,. , ; ,_ - I lk E :, Zoning & Location Nickerson Lot Split Zoning Districts -P, Agricultural Preservation RA- Single Family Residential RB - Two Family TR. Traditional Residential LR, Lakeshore Residential CR, Cottage Residential _ CTR. Cove Traditional Residential - CCR, Cove Cottage Residential - CTHR, Cove Townhouse Residential TH, Townhouse RCM - Medium Density Residential RCH - High Density Residential VC, Village Commercial - CA- General commercial - CBD - Central Business District BP -C. Business Park - Commercial - BP -O. Business Park - Otrice BP -I. Business Park- Industrial _ IB - Heavy Industrial _ CRD - Campus Research Development - PA- Public Administration - PROS - Park. Rec or Open Space Public Works Facility ROAD WATER CURRENT DESCRIPTION WARRANTYDF,F.D, Docuinent Number 3g317S9 Lots S 6. ,'and 9.. Black S, 14'Mbti'sAdditionto Stillower, Washington County. Afr -mota . together with all hereditaments and appurtenances belonging thereto, subject to the folloting ercennom- conditions, resticrions and cotenants oftecord ifany. CERTIFICATE OF SURVEY LOTS FIVE, SIX, SEVEN, AND EIGHT, NILKIN'S ADDITION TO STILNATER SECTION 21, TOWNSHIP 30 NORTH, RANGE 20 NEST, CITY OF STILLNATER, NASNINGTON COUNTY, MINNESOTA PROPOSED PARCEL 'A'DESCR/PT /ON ST. CROIX 1 Lots 5 and 6 and all that pan ofLot 71hat lies east ofthe h est 16.50 keet ibereof, all in Block S, Wilkio's Addition to ShclKwer, Washingon Catmty, Minnesota . together with all hereditaments and appurtenances belongmg therrto, subject to the fol /owing exceptions 57.66 w edtions, m6trictions and coienantsofrecorgifaay. Monument notset. ,chicle parked an Inanhnn PROPOSED PARCEL 'B'DESCRIPT /ON Lots, and the u 16.50 fleet ofLot aU in Black 5 Wilkins Addition to Stillustcr, Washington County. Minncsots. together Kith all hereditaments and appurtenances belongs ya thereto. subject to the following exceptions: condittoni; restrictions and cotenantsoftrrond, ifany. NOTES _ The slope of the land is less than 12 percent. The area between the fence on Parcel B and the south Lot line is 195 sq. ft. An attorney should be consulted regarding '.,possible encroachments. ' to structures are to the outside wall. SURVEY PREPARED BY: Landmark Surveying, Inc. 21150 Ozark Avenue North - P.O. Box 65 Scandia, Minnesota 55073 Office number. 651 -433 -3421 E-mail address: inthefdd®fontiernet.net AVENUE bituminous surface . 164 (plct) - -- NBq'lq'41 "N 164,65-- - concrete surface �06_pr� .14' 3U I� .. l -- a CN PARCEL B N .a g h GARAGE �°' Crete - 15 V J1.0 K — f - sw r GARAGE ACCESSORY STRUCTURE '- �2 (7799 sq. ft.t) r w K 5 ry -6 I- Z m coneret h V ACCESSORY -' W STRUCTURE 7 6 O s z g PARCEL A 1650 — _ Z _ (14471 sq. ft.t) B L O C I 57.6 6'\ I 106 90 1.7- GARAGE - --- N59*19'41 "N 164.65-- - ��� 164 (plat) B L 0 C WEST K 5 PREPARED FOR PAUL NICKER50N 215 St.Croix Avenue West Stillwater, Minnesota 55082 SCALE IN FEET 0 15 SO 60 EXISTING COVE AREA Noose ................... 1490 sq. ft. Garag.................. .. 885 sq. ft. Concrete surfaces.... --- 1480 sq. ft. Accessory Structure....... 85 eq. ft. Accessory Structure....... 25 sq. ft. Total covered area......3g65 sq. ft. LEGEND Orientation of the bearing system is assumed. Distances are in feet and decimals of a foot. 0 Denotes a 112 inch inside diameter iron pipe monument set, marked by o plastic cap inscribed ANEZ RLS 13775. (plot) Denotes the dimension on the recorded �— plot of WiLKIN'S ADDITION TO S77LLWATER. Official copies of this mop are crimp sealed. 1 hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the 1— of the State of Minnesota. Landmark Surveying Inc. _ i _ October 27, 2011 Joel T. Ail e Minnesota License No. 1 Dale HOUSE N .a g fn ,n 15 V J1.0 K — f - sw r GARAGE ACCESSORY STRUCTURE "' S w r � K 5 o 3 b O Z K 5 PREPARED FOR PAUL NICKER50N 215 St.Croix Avenue West Stillwater, Minnesota 55082 SCALE IN FEET 0 15 SO 60 EXISTING COVE AREA Noose ................... 1490 sq. ft. Garag.................. .. 885 sq. ft. Concrete surfaces.... --- 1480 sq. ft. Accessory Structure....... 85 eq. ft. Accessory Structure....... 25 sq. ft. Total covered area......3g65 sq. ft. LEGEND Orientation of the bearing system is assumed. Distances are in feet and decimals of a foot. 0 Denotes a 112 inch inside diameter iron pipe monument set, marked by o plastic cap inscribed ANEZ RLS 13775. (plot) Denotes the dimension on the recorded �— plot of WiLKIN'S ADDITION TO S77LLWATER. Official copies of this mop are crimp sealed. 1 hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the 1— of the State of Minnesota. Landmark Surveying Inc. _ i _ October 27, 2011 Joel T. Ail e Minnesota License No. 1 Dale RESOLUTION NO. 2011- A RESOLUTION APPROVING A RESUBDIVISION OF PROPERTY LOCATED AT 215 ST. CROIX AVENUE WEST CASE NO. 2011-26 WHEREAS, Paul Nickerson, owner of the subject property, made application for approval of a resubdivision of his property located at 215 St. Croix Avenue West; and WHEREAS, the subject property consists of four platted lots that are currently combined into a single home site and the requested resubdivision would create two home sites from the platted lots; one for the existing home and a site for a new home; and WHEREAS, the legal descriptions of the two resulting parcels are: See Exhibit A; and WHEREAS, on November 14, 2011 the Planning Commission held a public hearing on the resubdivision, received no comments from the public, and unanimously recommended approval of the resubdivision; and WHEREAS, the requested resubdivision is consistent with the City's Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested resubdivision of property with the following conditions: 1. The utility hook -up fees shall be paid to the City prior to staff approval of the deeds for the resubdivided property, or prior to issuing a building permit for the new site, whichever event occurs first. 2. The plans for providing sanitary sewer to the new building site shall be reviewed and approved by the City Engineer prior to approval of the deeds for the new building site, or prior to issuing a building permit for the new site, whichever event occurs first. Enacted by the City Council of the City of Stillwater, Minnesota this 6` day of December, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, Clerk Exhibit A Parcel A Lots 5 and 6 and all that part of Lot 7 that lies east of the west 16.50 feet thereof, all in Block 5, Willken's Addition to Stillwater, Washington County. Minnesota, together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: conditions, restrictions and covenants of record, if any. Parcel B Lot 8 and the west 16.50 feet of Lot 7, all in Block 5, Willken's Addition to Stillwater, Washington County. Minnesota, together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: conditions, restrictions and covenants of record, if any. TO: City Council FROM: Bill Turnblad, Community Development Director DATE: November 30, 2011 COUNCIL DATE: December 6, 2011 RE: Request to Waive Plan Review Fee Renovation work on the building at 4 " and Myrtle has begun. The property will serve as the new home for the Stillwater Post Office (and other tenants). As you will remember, the first location for the new Post Office was proposed to be at the corner of P and Myrtle. But that project was not constructed for financial reasons. None the less, the building permit for the first location was reviewed and approved for release. The fee for the Building Official review of the first plan set was $2,256.31. That plan review fee was paid (together with the plan review fee for the new location's building plans, and the building permit fee for the new location) in order to begin work on the second site. Since the first building was never constructed, Trinity Lutheran Church is requesting the City to waive the plan review fee for that site. bt S,. illwater Administration � Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 11/29/2011 Re: Human Rights Commission Appointment We have received one (1) application for the Human Rights Commission from Michael Robertson. An interview was completed by the Human Rights Commission Chair, Jane Taves and Council Representative Polehna.. RECOMMENDATION: Ms. Taves and Councilmember Polehna recommend appointment. ACTION REQUIRED: If Council accepts the recommendation they should adopt a resolution approving the appointment of Mike Robertson to the Human Rights Commission, NOTE: We are still one short member on this Commission and Planning. We will continue to advertise. APPOINTING MIKE ROBERTSON TO THE HUMAN RIGHTS COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that at their December 6, 2011 regular City Council meeting they appointed Mike Robertson to the Human Rights Commission with the term expiring on May 1, 2014. Adopted by the Stillwater City Council this 6th day of December 2011 Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk ,-, i Water WOW MEMORANDUM TO: Mayor and Council CC: Larry Hansen, City Administrator Shawn Sanders Public Works Director/ City Engineer FROM: Tim Moore, Assistant Superintendant of Public Works < DATE: November 29, 2011 R SUBJECT: Possible Purchase of 1 ton plows A 414 77 Background Currently, the City has a four 1 ton trucks and one 3 / ton truck in the Parks(2) and Street Department(3) that are used to plow trails, parking lots, and the parking ramp. The plows were purchased in the past with each truck as a package. The plows are two different styles from two different manufacturers and are not interchangeable. This plow equipment is light duty and has required a considerable amount of maintenance and repairs due to their lack of commercial grade quality. Staff feels that a heavier duty plow, that can be interchangeable, and can be quickly attached to the trucks would greatly benefit the department for winter snow and ice control. Discussion Staff has researched four different manufactures of heavy duty grade plows and settled on two brands that would fit the city's needs very well and be completely interchangeable. Staff has received two quotes on the state bid contract. Crysteel Truck Equipment from Fridley submitted a quote for Fisher plows for $27,173.41including tax, installation and $2,000 trade -in of existing plows. Truck Utilities Inc. from Maplewood submitted a quote for Leo plows for $26,189.92 including tax, installation and $2,000 trade -in. These quotes are for 3 straight plows and 1 V plow for the 1 tons and an additional straight plow for the % ton truck used by the mechanics. I have spoken with several communities that have the Leo brand in their fleet (some as old as 25 years). All have said they've had very good service life with little maintenance and mention that these plows can be retrofitted on new trucks at minimal cost and effort. These plows were not part of the 2011 Capital Outlay program, but as a result of savings in planned purchases of equipment and park improvements such as the Lily Lake bathrooms, playgrounds, and tractors, funds are remaining for this purchase. Recommendation Staff recommends purchasing the Leo plows from Truck Utilities for $26,189.41. Funds from the plow purchases would come from Parks Capital Outlay. MEMORANDUM To: Mayor and q1ty Council From: Shawn Sanders Director of Public Works Date: December 1, 2011 Re: Update on Downtown Beautification As part of the outcome of the Special Events Task Force, Council approved an annual budget of $15,000 for downtown beautification. Also, a work plan was to be approved annually by the City Council. For 2011, we will have spent $8000 on spring and summer plantings for pots, mulch for planting beds, winter decorations and repainting the Stillwater sign. We will spend approximately $7000 on refurbishing the downtown banners. Staff has met with downtown merchants and through their input has developed expenditures items for 2012. For fiscal year 2012 staff is proposing the following work plan: Spring and summer plantings for pots. $3500 Banners $1000 Kiosks $2000 Holiday Decoration $3000 New pots, benches, planters and sidewalk cleaning Paint for painting 5500 $15,000 This plan was approved by the Park and Recreation Commission t the September 26, 2012 meeting. RECOMMENDATION Staff recommends that Council review and approve the work plan for downtown beautification for 2012. rA Welcome Sign (Repainted and landscaped) BRIDGE 13' -2" Boulevard Replanting- Chestnut and Water Refurbished Banner- "Fall" Refurbished Banner- "Patriotic" r Winter pots Gazebo — holiday tree WAWIHcTOH (OUNTU KTOAKAL JO(IITU November 14, 2011 Gateway to Minnesota History City of Stillwater Larry Hansen, City Administrator 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Hansen: The Washington County Historical Society [WCHS] has been the caretaker of our county history for more than three quarters of a century. In that time our mission has remained the same — "to collect, preserve and disseminate" the history of Washington County and the state of Minnesota. In doing so, we have been able to produce information about each and every community in Washington County, compile it into publications and currently have it on the internet for all people around the world to access. Among those items on our website include community histories — which have proved valuable to students and everyday people trying to find out about the place in which they live. WCHS also has information on all 79 rural schools that once dotted the landscape of the county. This service has been given to the citizens of the City of Stillwater by the Washington County Historical Society to use anytime they need to. We are asking the City of Stillwater to help the Washington County Historical Society continue the mission to collect the history of the region for those citizens of today and for those that will follow us. Donations to the WCHS will impact our organization by directly supporting the areas of greatest need: • Operating our interpretive museums that showcase county heritage, • Allowing free access to community heritage on line [www.wchsmn.org] • Assisting researchers to document their own, local, county and state history, • Preserving the artifacts in our collections which include the original plat of Stillwater, signed August 1848; other city records [including birth & death records] city business records, Gazette photo collection, Runk films, and many more items that follow Stillwater's history from its very organization to present day. A contribution of $150, $250, $500, or $1,500 or more will make a significant difference to our organization. We would like to thank you in advance for your consideration on our request for an annual donation to the Historical Society. Together, we can insure that the future generations will be able to learn from the past and present — to help avoid our mistakes and bring forward our successes. Most rely, 2 Brent T. Peterson Executive Director Washington County Historical Society Founded in 1934, the Washington County Historical Society is a private, donor - supported, nonprofit 501 C3 organization with more than 750 individual, family, and business members. WCHS is supported by individual gifts, memberships, earned income, and foundation grants. The WCHS receives no assistance from Washington County. PO. Box 167, Stillwater, MN 55082 -0167 - 651- 439 -5956 - www. wchsmn. org Wa�Wngton �0- � C C cmt y Board of Commissioners Dennis C. Hogberg, District 1 BHI Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District ** *PLEASE NOTE CHANGE IN DATE AND TILME * ** BOARD AGENDA DECEMBER 8, 2011— 4:00 PAL 4:00 Roll Call Pledge of Allegiance 2. 4:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an mdividuaPs presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 4:05 Consent Calendar — Roll Call Vote 4. 4:05 Property Records and Taxpayer Services — Kevin Corbid, Director Resolutions — Approve or Deny Two Applications for Repurchase of Tax Forfeited Land Located in Cottage Grove 4:15 General Administration — Jim Schug, County Administrator 6. 4:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 4:45 Adjourn 9. 4:45 to 5:15 — Board Workshop with Public Health and Environment Draft Regional Solid Waste Master Plan 2011 -2030 ******************************.*«********* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (**Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date December 5 December 5 — 7 December 6 December 7 December 8 December 8 December 8 December 8 Committee Time Location MN Inter -City Passenger Rail 10:00 a.m. MN State Capitol Association of MN Counties Annual Conference Varies Hyatt Regency, 1300 Nicollet Mall — Minneapolis Ad Hoc Waste Management Plan Committee 6:00 p.m. County Environmental Center - Woodbury Metro Emergency Services Board Executive Committee 11:30 a.m. Hyatt Regency, 1300 Nicollet Mall — Minneapolis MN High Speed Rail 10:00 a.m. 454 West a Street — Red Wing Transportation Advisory Board Programming Committee 12:30 p.m. 390 Robert Street North — St. Paul Commissioners Meeting with Springsted Re: County Administrator Hiring 2:00 p.m. Washington County Government Center Gateway Corridor Commission 3:00 p.m. Washington County Government Center AssWwe fistenbg devices are avabb/e for use in Me County Board Room EMPLOYMENT OPPORTUNITY / AFRRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR DECEMBER 8, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. November 15 and 22, 2011 Board Meeting minutes. Accounting & Finance B. Approval of revisions to the Financial and Budget Policy #2801, Fund Balances. Community Services C. Approval to execute three 2011 Community Development Block Grant and Home Investment Partnerships Program funding agreements in accordance with the 2011 Annual Action Plan. D. Approval of an amendment for 2011 and a new contract for 2012 -2013 for the Bridges II program, a partnership that assists low income persons with serious mental illnesses maintain housing in our community. Human Resources E. Approval to renew service agreement with Madden, Galanter, Hansen, LLP for labor relations consultant services through December 31, 2012. F. Approval of county's tentative agreement with Teamsters Local 320 Commander Unit. Public Health and Environment G. Approval of Amendment Number One to the Twin Cities Public Health and Environmental Health Entities in Minnesota Mutual Aid Agreement, and authorization for County Board Chair and County Administrator to sign. The Amendment will extend the termination date of the Agreement to December 31, 2012. Public Works H. Approval of resolution approving final payments on the 2025 Government Center Campus Improvements Project to Aduddel Roofing, Inc. /Granite, Advance Terrazzo & Tile, Sowles Company, and St. Paul Linoleum & Carpet Co. I. Approval of Amendment #3 with ThyssenKrupp Elevator Corporation to compete elevator updates in the Historic Courthouse and Woodbury Service Center according to 2007 Minnesota State Code standards through the signatures of the Board Chair and County Administrator without further action of the County Board and conditioned upon approval as to form by the Washington County Attorney's office. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. assWw VsknM aevk es are ambbb for use In the county Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, November 1, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Burbank named to Community Development Block Grant advisory committee John Burbank, Cottage Grove, was named to the Washington County Community Development Block Grant Citizens Advisory Committee by the Washington County Board of Commissioners Nov. 1. He will serve a term that will expire Dec. 31, 2013. His appointment was recommended by Commissioner Autumn Lehrke, District 4. The Washington County Community Development Block Grant (CDBG) Citizen Advisory Committee is established to provide public input to and increase accountability of the CDBG and HOME programs in Washington County. The purpose of the CDBG program is to develop strong urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for low- and moderate - income persons. The HOME program was created by the National Affordable Housing Act of 1990 and is the largest federal block grant available to communities to create affordable housing. The intent of the program is to increase the supply of decent affordable housing to low- and very low- income households; strengthen the ability of state and local governments to provide housing; and leverage non - federal sources of funds for affordable housing. The CDBG Citizen Advisory Committee consists of 11 voting members appointed by the County Board and two ex- officio members. County comments on City of Lakeland tax increment financing district The Washington County Board of Commissioners approved comments Nov. 1 on the City of Lakeland's proposal to establish a redevelopment tax increment financing (TIF) district in the city. The tax increment financing district is to assist in the acquisition and renovation of an existing commercial building for a corporate headquarters. Commercial Management, LLC, a full- service property management company now in Bayport, has acquired and proposes to renovate an existing commercial building at 84 St. Croix Trail S. for use as its corporate headquarters. The project will result in six jobs operating in the renovated facility. TIF uses the additional property taxes paid as a result of development in the district to pay for part of the development costs. When a new building is constructed or renovated, the market value of the property and its property taxes typically rise, because *the improvements add value to the parcel. Taxing districts that would usually benefit from the rising market value, such as the county, forego the increased property taxes for a set amount of time, and so much approve of the TIF process. Page 1 of 3 Senior living home in Oak Park Heights contracted to provide services to seniors Oak Park Heights Senior Living in Oak Park Heights may provide services to individuals receiving Medical Assistance Home and Community Based Services, after the Washington County Board of Commissioners approved a contract with the facility Nov. 1. State statute requires counties to take the responsibility of issuing, managing, and monitoring contracts to providers of Home and Community Based Services through Medical Assistance (MA) Waivers. Oak Park Senior Living is a new facility in Oak Park Heights with 120 units. The facility provides 24 hour Customized Living (commonly known as assisted living) to both private pay clients and clients eligible for Home and Community Based Services through MA waivers. The company that owns this site operates other sites in Dakota and Hennepin counties. Twenty - four -hour Customized Living is a service designed for persons in need of regular supervision and assistance with daily activities such as medication administration, personal care, and housekeeping. These individuals are assessed by county staff and are determined not to need the level of care provided in a skilled nursing home, but are unable to remain safely in their own homes. Each client receives individualized services based on level of need. The provider's rate is determined based on this individualized assessment and is billed directly to MA through the Elderly Waiver Program. The facility intends to serve more than 20 waiver clients, who will pay a reduced rate rent. The provider will complete an annual program evaluation describing any incident or maltreatment reports and outlining how its services have helped delay the onset of institutional, i.e., nursing home, placement. Public health department will apply for funds to help with accreditation The Washington County Public Health and Environment Department will apply for funds from the National Association of City and County Health Officials ( NACCHO) to help with the department's national accreditation process. The Washington County Board of Commissioners approved the application Nov. 1. With funding from the Centers for Disease Control and Prevention, NACCHO will fund a limited number of local health departments nationwide to support their preparation work for national accreditation. The goal of the national accreditation program is to improve and protect the health of the public by advancing the quality and performance of health departments across the country. Funds can be used to address any performance standard that a department does not meet. The department's application is requesting a grant for $10,000 with a $3,000 in -kind contribution of existing funding, to be used between Nov. 15, 2011 through May 31, 2012. The Washington County department completed an extensive self - assessment of its performance of the national standards in October 2011. A significant deficit was identified in long -term organizational strategic planning. The department does not have a three- to five -year strategic plan in place that sets its future direction of priorities and resource needs. If the department is awarded this grant, the money will be used to cover staff expenses related to time spent on a strategic planning process and to contract with a consultant to facilitate the process. Pedestrian overpass construction will include stormwater management The Washington County Board of Commissioners and the Rice Creek Watershed District now have in place a maintenance agreement that outlines a stormwater management best practices plan for the construction of the Hardwood Creek Regional Trail pedestrian overpass of County Road 83 in Forest Lake. The County Board agreed to the plan at its meeting Nov. 1. State statute requires a stormwater management plan for the construction. Page 2 of 3 The terms of the watershed district's permit issuance require an executed maintenance agreement for stormwater Best Management Practices. The best practices will be installed during the construction of the Hardwood Creek Regional Trail Pedestrian Overpass of County Road 83 Project in Forest Lake. Washington County Sheriffs Office, Hudson Police Department have agreement Sworn officers from the Washington County Sheriffs Office and the City of Hudson, Wis., Police Department will be able to extend their services into each other's respective jurisdictions for the purpose of providing assistance in emergency situations and to enforce laws of their respective states. The Washington County Board of Commissioners agreed Nov. 1 to the mutual aid joint powers agreement that would allow for the peace officers to work in each other's jurisdictions. This Joint Powers Agreement will grant the City of Hudson Police Department peace officers the authority, when requested, to act with all the arrest and peace officer authority of an officer of the Washington County Sheriffs Office while within the boundaries of the City of Stillwater. Washington County Sheriffs deputies will have the same authority while in the City of Hudson, Wis. Such joint powers agreements are allowed by the laws of both states. Department of Corrections will license space to put antennas, equipment on Government Center The Washington County Board of Commissioners approved an agreement with the Minnesota Department of Corrections Nov. 1 to license space to mount antennas and equipment on the Government Center and Law Enforcement Center buildings in Stillwater for its 800 MHz network. These antennas and installed equipment will be used to operate the 800 MHz network which will allow the Department of Corrections to communicate with other network users. This license would not require expenditures by Washington County and the revenue of $6,600 per year will support the operation of the county's 800 MHz public safety radio system. Board reviews watershed districts' budgets The Washington County Board of Commissioners reviewed budgets and projects for water management organizations (WMOs) that have jurisdiction in Washington County at a workshop Nov. 1. Brown's Creek, Carnelian- Marine -St. Croix, Comfort Lake- Forest Lake, Middle St. Croix, Ramsey - Washington, Rice Creek, South Washington and Valley Branch WMOs all have jurisdiction in Washington County. Board members reviewed the budgets from each WMO, and saw highlights of major projects being undertaken by the WMOs. It also reviewed the budget and projects for the Washington Conservation District, which oversees conservation projects throughout the county. Page 3 of 3 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, November 8, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Grant money will be transferred to Belwin Conservancy for Valley Creek property Belwin Conservancy in Afton will receive funds from two grants received by Washington County to protect habitat along Valley Creek. The Washington County Board of Commissioners approved an agreement between the county and Belwin Conservancy Nov. 8, which will allow the conservancy to acquire interests in property along Valley Creek in Afton. Washington County received two grants for a total of $435,533 from the state to protect habitat along Valley Creek by acquiring a permanent conservation easement over 50 acres of upland and riverine habitat. The two grantors have agreed to allow Washington County to subcontract with the Belwin Conservancy to acquire the conservation easement from the landowner using the grant funds. The state funds will flow through Washington County; however, no county funds will be used for the acquisition and Washington County will not be a party to the conservation easement. The Belwin Conservancy will be responsible for providing all matching funds. Land transferred to City of Cottage Grove for city hall, public safety building Land will be transferred from Washington County to the City of Cottage Grove to allow that city to replace land it took out of the Cottage Grove Ravine Regional Park to build its facility. The Washington County Board of Commissioners agreed to the land transfer at its Nov. 8 meeting. In December 2004, the Metropolitan Council approved the removal of land from the Cottage Grove Ravine Regional Park to be used for the South Washington County Service Center and the City of Cottage Grove's public safety building and city hall with the condition that the lands be replaced acre for acre by Dec. 31, 2015. In May 2005, Washington County entered into a joint powers agreement with Cottage Grove to coordinate the planning and phasing of the construction of the Washington County South Service Center and the City of Cottage Grove's facility within the Cottage Grove Ravine Regional Park. This culminated in a 2006 agreement between Washington County and Cottage Grove to allocate costs and responsibilities related to the construction of roads and utilities to serve the new South Service Center, which opened in 2007. In June 2011, the county and city agreed to work together to replace the land in the Cottage Grove Ravine Regional Park for the public safety and city hall building. Washington County will convey up to 11.64 acres of land to the city, and keep its interest in the land until the city completes the conveyance to the county of all the replacement land under the agreement. Page I of 2 County will convey St. Croix River islands to National Park Service Five islands in the St. Croix River will become property of the U.S. National Park Service (NPS) after the Washington County Board of Commissioners agreed to the conveyance Nov. 8. The islands, which are adjacent to Scandia and May Township, were tax forfeited to the county from 1928 through 1952. In total, the five parcels include 130 acres, although much of this land is underwater. By law, counties are charged with the management of tax forfeited land on behalf of the state. The NPS is the owner of similar types of parcels within the river in this part of the county. The park service asked that the county complete the necessary steps for the parcels to be conveyed into its ownership. Minnesota law requires that any tax forfeited property that has more than 150 feet of land bordering a public water body must be withheld from any sale until legislative authority is granted for that sale or conveyance. The provision was introduced in a bill in 2011, and became law. This legislation gives the board the authority to either sell or convey the parcels free of charge only to the NPS. Conveying the land to the NPS means that the county is no longer responsible for maintenance or liability of the land. The Wild and Scenic River Act holds that the federal government cannot acquire any land by purchase, but can acquire it either through a donation or land exchange. Land in St. Paul Park available for sale to adjacent property owners Land at the entrance to the JAR Bridge on the Washington County side of the Mississippi River, which is tax forfeited, will be available for sale to adjacent property owners. The Washington County Board of Commissioners set the date of the sale for Dec. 16 at its meeting Nov. 8. The minimum sale price for the land will be $31,900. The land was forfeited for the non - payment of property taxes July 21, 2003. The land in St. Paul Park served as the entrance to the JAR Bridge on the Washington County side of the Mississippi River. The bridge was demolished on the Washington County side of the river in 2010 and 2011. The JAR Bridge was authorized by Congress in 1890 and opened for rail traffic in 1895. In 1982 the bridge was closed to rail traffic by the Chicago Rock Island and Pacific Railroad, and the JAR corporation continued to operate the toll bridge for vehicles until closed by the Minnesota Department of Transportation in 1999 for safety reasons. JAR stopped paying property taxes on the bridge and the parcels serving as the approach to the bridge in 1999. The Coast Guard ordered removal of the bridge in 2001 and after the property went into forfeiture in 2003, the counties of Dakota and Washington coordinated the removal of the bridge. With the removal of the bridge on the Washington County side, the final step in the management of this tax forfeited parcel will be complete. The county received approval from the city and the Minnesota Department of Natural Resources to sell the parcel in 2004. However, no parties would have been interested in acquiring the property until the bridge was removed. The property will be sold at a private sale to adjacent owners. The minimum sale price of $31,900 reflects the value as assigned by the County Assessor's Office and is similar to the value of similar property under the ownership of the Northern Tier Energy refinery in this area. Letters will be mailed to the adjacent landowners notifying them of the sale, the minimum sale price, and sale terms. Page 2 of 2 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, November 15, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County Board will hear comments on capital improvement program Dec. 13 The Washington County Board of Commissioners set Dec. 13 as the date for a public hearing on the 2012 -2016 Washington County Capital Improvement Plan (CIP). The board set the date for the hearing at its Nov. 15 meeting; it will be during the regular board meeting. During the public hearing, the County Board will take public comments, consider any changes to the proposed CIP, and take action to adopt the final 2012 -2016 plan. The board reviewed the plan at a meeting earlier in the fall. County will work with DNR on plans for Brown's Creek Trail Washington County will assist the Minnesota Department of Natural Resources (DNR) with plans for the Brown's Creek State Trail corridor, which is on the former Zephyr rail bed from downtown Stillwater to the Gateway Trail. The Washington County Board of Commissioners agreed to the cooperative agreement at its meeting Nov. 15. The State of Minnesota needs to complete a boundary survey of the Brown's Creek State Trail Corridor prior to trail development. To expedite this work, the DNR has asked for the county's assistance. The county is providing a portion of the funds necessary for the state to acquire the trail corridor and is working with the DNR to design and construct safe trail crossings of county roads. It is also working with the DNR to plan for trail uses and facilities that complement the county's trail system. The county will be paid $50,000 for completing the work under the agreement. County Board forms 2012 legislative positions The Washington County Board of Commissioners agreed at its Nov. 15 meeting to a set of positions that it will take on issues in the coming legislative session. The positions are: • local property tax protection, requesting that the state reduce the mandates that is places on the county to provide services and programs; • sale of tax forfeited land, in which the county identifies a number of properties that it wishes to sell, which require legislative approval because they have more than 150 feet on water; • construction of a new St. Croix River Crossing; • a request for $1 million in state bond money for preliminary engineering work on the Gateway Corridor transitway; • a trail link between the Hastings Bridge and Point Douglas Trail; and a state - funded grade separation at Manning Avenue and the Brown's Creek State Trail; Page 1 of 3 • funding for a grade separation between the planned Brown's Creek Trail and Manning Avenue (County State Aid Highway 15.) The board members will use the position statements to communicate with local legislators. County Attorney's Office will receive car theft prevention grant Washington County Attorney's Office will receive a grant of $84,490 over two years as part of an Auto Theft Prevention Grant. The Washington County Board of Commissioners accepted the grant at its meeting Nov. 15. The grant period is July 1, 2011, through June 30, 2013. East Metro Women's Council, HSI will provide services to homeless The Washington County Board of Commissioners agreed at its Nov. 15 meeting to allocate funds to social service agencies in the county to provide services to homelessness. The county will allocate $130,667 in Family Homelessness Prevention and Assistance Program ( FHPAP) funds to the East Metro Women's Council, and $49,000 to Human Services, Inc. East Metro Women's Council will use FHPAP funds to serve 32 households with support services and rent payment assistance through the Home Again program. Expectations for the programs are to ensure households will be permanently housed when leaving the program and not re -enter shelter or become homeless within six months of program exit. Human Services, Inc., will use its funds to provide 150 youth with support services to increase independent living skills and access stable housing through its Youth Transition Program. It is expected that the programs will help stabilize youth in permanent housing and ensuring youth will not become homeless or enter shelter within six months of leaving the program. The County Board approved an agreement with Minnesota Housing to accept $270,000 in FHPAP grant funds in October. County will lease farm land in parks to farmers Washington County will lease agricultural land inside county parks to farmers who will farm the land. The Washington County Board of Commissioners agreed to the leases at its Nov. 15 meeting. David See Farms offered the highest responsible bid for the lease of Lake Ehno Park Reserve agricultural land at $178.30 per acre, for a total of $36,801.12. Matthew Wohhnan offered the highest responsible bid for the lease of St. Croix Bluffs Regional Park agricultural land at $261.50 per acre, for a total of $29,000.35. The total bid is $65,801.47. Seventy percent of the revenue, or $46,061, received from the rental of agricultural land goes into the Parks Division Stewardship Fund, used for rental property expenses, restoration of natural resources, and development of park and trail master plans. The remaining 30 percent, or $19,740, of the rental revenue is used for "in -lieu of tax" payments. The bid amount for agricultural land rental is approximately $8,600 greater than what was budgeted in 2012. Prescription Landscape will provide snow removal from county facilities Prescription Landscape's bid for snow removal at Washington County facilities was accepted by the Washington County Page 2 of 3 Board of Commissioners at its meeting Nov. 15. The company was the lowest bidder at $63,500 for all three bids, which break the county facilities into three "zones," grouping facilities geographically in the county. The job includes snow removal at the Government Center and Law Enforcement Center in Stillwater, the Environmental Center in Woodbury, the Headwaters Transit Center and county libraries and service centers throughout the county. The bids were based on 12 "snow events" during the winter. County Board approves 2 forfeiture repurchases The Washington County Board of Commissioners approved the repurchase of two properties that were in tax forfeiture at its meeting Nov. 15. One parcel is a home in Oak Park Heights, which was purchased by an heir to the previous owner of the property. Another was a property in Pine Springs, which will also be purchased by an heir to the previous owner. County Board will seek new county administrator from within county staff The Washington County Board of Commissioners expressed its intent to hire a new county administrator from within the county during a discussion at its meeting Nov. 15. Current Administrator Jim Schug has announced that he will retire from that post Jan. 26, 2012. Kay McAloney, human resources director for the county, asked the board for direction on seeking Schug's replacement. The first question was whether the board wished to conduct an external search, or an internal search. The board members said that they were comfortable with conducting an internal search only, saying that it was their opinion that there were current county employees who would be eligible to fill the position. The second question McAloney asked was whether the board wished to employ a consultant to manage the hiring process. She said it would eliminate any conflict of interest that may occur if the county's own human resources department conducted the hiring process. The board said that it would wish to employ an outside consultant for the hiring process. McAloney will provide information and recommendations for a potential consultant to the board at its meeting Nov. 22. Page 3 of 3 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, November 22, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County, Marine on St. Croix sign agreement for library service in Marine The Washington County Board of Commissioners signed an agreement with the City of Marine on St. Croix Nov. 22, which outlines the level of library service which will be provided to that city in the new year. Washington County, in partnership with the City of Marine, will provide library service at the Marine on St. Croix City Hall using a "library express" system including automated lockers for pick -up of requested materials, book return and a circulating collection. In addition to installing a locker system in the city hall, the county will provide a browsing collection of popular youth and adult library books in the community service area of the city hall, and will provide a self- checkout system for those materials. The city and the county will jointly oversee the use of the Elizabeth W. Jordan bequest, a bequest designated for improving library services in the community. The county will respond to requests from the city proposing the use of county funds received from the Jordan estate to further maintain and improve county library collections and services, and the county board will ratify appropriate requests. The bequest fund has $308,000. In addition, the county is conveying to the city the shelves, tables, chairs, book carts, computers and other items that are already in the library. Hours at county library branches will change in 2012 The Washington County Board of Commissioners agreed Nov. 22 to change the hours during which the Washington County Library branches will be open in 2012. The changes are being made to accommodate budget reductions for the coming year. Library branches will be closed Sunday and Monday. The R.H. Stafford branch in Woodbury, the Hardwood Creek branch in Forest Lake, and Park Grove branch in Cottage Grove will be open from 9:30 a.m. to 8 p.m. Tuesday, Wednesday and Thursday, and 9:30 a.m. to 5 p.m. Friday and Saturday. The Oakdale branch and the Wildwood branch in Mahtomedi will be open 9:30 a.m. to 8 p.m. Tuesday, 12:30 p.m. to 8 p.m. Wednesday and Thursday, 12:30 p.m. to 5 p.m. Friday, and 9:30 a.m. to 5 p.m. Saturday. The Valley branch in Lakeland will be open from 2 p.m. to 6 p.m. Tuesday, Wednesday and Thursday, and 10 a.m. to 2 p.m. Friday and Saturday. The library branches will be open a total of 234.5 hours each week. Page 1 of 3 Counties will transport prisoners together to save money Washington County will join Ramsey and Dakota counties to share the duty of transporting prisoners to save costs. The Washington County Board of Commissioners approved a mutual aid agreement with those counties at its board meeting Nov. 22. In Minnesota, the transportation of prisoners is a responsibility of county sheriffs. Deputies are required to transport prisoners to and from other detention facilities, medical appointments, and court appearances. Many thousands of miles are logged each year by the transport unit. Safety and security remain the primary concern in this area of responsibility, and transports made by a trained Sheriffs Office staff remain the most prudent alternative. Over the years, the Sheriff has sought ways to reduce transportation costs. Recently, administrators from Washington, Ramsey, and Dakota counties met to define an arrangement where the transportation of prisoners could be consolidated between the three counties. For example, a deputy taking prisoners to a specific location would take the prisoners from Ramsey and Washington counties going to that same location at the same rime. It is hoped that this would reduce the amount of time and number of miles driven by the respective counties, and would provide for a safer and more cost - effective system than the one in place. If this pilot project proves successful, other counties which have already expressed an interest in joining this collaboration would sign onto the mutual aid agreement to formalize their involvement. Shepersky will join Historic Courthouse Advisory Committee Allen Shepersky of Woodbury was appointed to the Washington County Historic Courthouse Advisory Committee by the Washington County Board of Commissioners Nov. 22. The appointment was recommended by Commissioner Lisa Weik, District 5. The purpose of the committee is to review current operation and long -range plans of the Historic Courthouse building use and restoration within the context of the mission statement adopted by the Washington County Board of Commissioners for the Historic Courthouse. The Historic Courthouse is in Stillwater. County receives grant to enforce off - highway vehicle safety rules Each year the Minnesota Department of Natural Resources allocates state funds to assist with the enforcement of off - highway vehicle laws and safety issues in the county. The Washington County Board of Commissioners voted Nov. 22 to accept $15,664 in grant funds. These funds will be used to cover the costs of staff time and benefits, equipment purchases, maintenance, operating expenses, and training. The money will be received over two years, in 2011 and in 2012. Consultant will be hired to help fill position of county administrator Dave Unmacht of Sprinsted, Inc., will assist the Washington County Board of Commissioners with its search for a new county administrator. The Washington County Board of Commissioners agreed Nov. 22 to contract with Unmacht. County Administrator Jim Schug will be retiring Jan. 26, 2012. The board at its Nov. 15 meeting decided to fill the position internally and to use a consultant's services to manage the process. It is estimated that the cost to fill the position with an internal candidate with the assistance of a consultant would be approximately $5,000 to $8,000, plus an additional up to $1,000 for miscellaneous services such as background check, etc. Page 2 of 3 After considering the area companies that perform this type of service, the county's Department of Human Resources recommended Unmacht to work as a consultant. Unmacht is a previous county administrator and Springsted is known to the County Board for the financial advisor services it has provided Washington County for many years. The board will meet with Unmacht in the near future to discuss the process and timing of the services that he will provide. County's emergency management program will be aligned with Sheriffs Office The Washington County Emergency Management program will be under the auspices of the county's Sheriffs Office after a vote to approve the realignment was made by the Washington County Board of Commissioners Nov. 22. For more than 25 years, the county's emergency management operation has resided in the Department of Public Health and Environment. In July 2010, while attending the Federal Emergency Management Agency Integrated Emergency Management Course in Emmitsburg, Md., county staff began to have some informal discussion looking at whether this function would now be more appropriately located in the Sheriff's Office to make better use of its emergency response resources — both people and equipment — and its considerable experience in this area of county government. Recently, the County Administrator, the Public Health and Environment Director, the Sheriff and the Emergency Management Director resumed discussions of this possibility. As a result of those discussions and some research on the structure that many other counties follow, the new proposed structure appeared most efficient. All of the emergencies that could occur will involve the Sheriffs Office, and the Sheriffs Office is responsible for public safety communications in the county, which make it a logical fit. Also, local public safety agencies already look to the Sheriff s Office to manage emergencies, and it is the most common structure for emergency management in counties throughout the state. Land, water legacy money will pay for conservation easement over Lake Elmo farm Funds from the voter - approved Land and Water Legacy Program will be used to pay for a conservation easement and trail easement over a portion of the property owned by Thomas G. Armstrong in Lake Elmo. The Washington County Board of Commissioners approved the use of $505,920 of funds Nov. 22 made available by voters in 2006 to preserve the land and water in Washington County. As a condition of the purchase, the landowner donated fee title to the easternmost 75 feet of the parcel for future use for road expansion and a recreational trail and converted the cropland to a natural condition. In addition, the landowner's son and daughter -in -law Tom P. and Jodi Armstrong donated fee title to the easternmost 75 feet of their property just south of the subject property for road expansion and a recreational trail. Page 3 of 3 Summary of Proceedings Washington County Board of Commissioners November 22, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported she received a letter from Rail- Volution showing the workshops she attended during that conference; she attended a state of the city address in Woodbury; she attended the Minnesota Extension Committee; she attended a breakfast last week with Senators Daley and Gerlach as the keynote speakers; she attended a House and Senate joint committee hearing on Metropolitan governance; she attended a city council workshop to discuss the Woodbury Drive County Road 19 reconstruction and expansion project; she attended a Metropolitan Mosquito Control Executive committee meeting; and reported that the Association of Minnesota counties will hold their annual conference on December 5 -7 in Minneapolis; - Commissioner Lehrke — reported she toured the Stillwater Prison; attended the Cottage Grove Beyond the Yellow Ribbon meeting; attended the Red Rock Corridor meeting; met with the City of Afton; and attended the Minnesota Extension committee; - Commissioner Hegberg — reported he attended meetings with the Minnesota Inter - Governmental Trust, the Counties Transit Improvement Board, the Transportation Advisory Board, the Ramsey/Washington Community Action Program; he attended the Partners in Policy meeting; and he distributed a resolution that Anoka County is considering on the racino; - Commissioner Pulkrabek — met with Senator Lillie and has received calls from citizens of Lake Elmo concerned about the library issue; all seem supportive of the Washington County library system; - Commissioner Kriesel — reported he met with the City of Afton to discuss their downtown revitalization plan; he met with the Veteran's Rest Camp Board; he had a conference call with Commissioner Bachmann's staff to discuss the St. Croix River Bridge; he met with members of the Yellow Ribbon Network; and he will attend a meeting in Oak Park Heights with the Minnesota Department of Transportation regarding the St. Croix River Crossing. General Administration Approval of the following actions: - November 8, 2011 Board meeting minutes; - Conservation easement and trail easement over a portion of property owned by Thomas G. Armstrong, Lake Elmo; payment of $505,920 to Tom G. Armstrong; and authorize the County Board Chair and Administrator to execute all necessary documents related to acquisition; - Resolution No. 2011 -144, move the Emergency Management Division from the Public Health and Environment Department into the Sheriff's Office; - Minnesota Inter - Governmental Trust dividend check received in the amount of $944,994; - Board correspondence was received and placed on file. Human Resources Approval to enter negotiations with Dave Unmacht, Springsted, Inc. as a consultant to assist in filling the position of County Administrator. Library Approval of the following actions: - Joint powers agreement with the City of Marine on St. Croix for the provision of library services using a library express system including automated lockers for pick -up of requested materials, book return, and a circulating collection; - Resolution No. 2011 -142, transfer of county property to the City of Marine for library services; - Resolution No. 2011 -143, 2012 library operating schedule. Public Works Approval of the following actions: - Appoint Allen Shepersky, Woodbury, to the Historic Courthouse Advisory Committee to fill an unexpired term to December 31, 2012; - Resolution No. 2011 -139, Metropolitan Council grant agreements for Lake Elmo Park Reserve winter recreation area planning and development and for St. Croix Bluffs shower building and campground improvements; - Award of bid for construction services to complete the Government Center elevator modernization project to KUE Contractors, Inc. Sheriff's Office Approval of the following actions: - Resolution No. 2011 -140, authorizing execution of mutual aid agreement for transportation of prisoners; - Resolution No. 2011 -141, off - highway vehicle grant from the Minnesota Department of Natural Resources, Division of Enforcement. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Wa�hmgtm = �=0 c 0fi BOARD AGENDA NOVEMBER 22,2011— 9:00 A.M. Board of Commissioners Dennis C. Hogberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Welk, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretory or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limityourpreseniation to no more than five minutes. The Board Chairreserves the right to limit an individual's presentation ifit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Library — Patricia Conley, Director A. Joint Powers Agreement with the City of Marine for Provision of Library Services B. Resolution — Transferring Library Items to City of Marine for Library Services C. Resolution — Library Operating Schedule for 2012 5. 9:35 Human Resources — Kay McAloney, Director Review Consultant for Internal Filling the Position of County Administrator 6. 9:50 General Administration — Jim Schug, County Administrator Resolution — Organizational Structure Change to the Emergency Management Services 7. 10:05 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:30 Adjourn BEMIDIDE & : NO BOARD MEETING ON NOVEMBER 29"' — 5 TUESDAY MEETING NOTICES ** ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee November 21 Minnesota Extension Meeting November 22 Finance Committee Meeting November 28 Library Board December 1 Metro Energy Policy Coalition Time Location 5:00 p.m. Washington County Government Center 10:45 am. Washington County Government Center 6:30 p.m 8595 Central Park Place - Woodbury 12:00 p.m 100 Empire Drive — St. Paul devices ere evaUM for use to the cowuy hoard Roan rwu^L CMrLUTMtNI vt'rVRIUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR NOVEMBER 22, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. November 8, 2011 Board Meeting minutes. B. Approval of a conservation easement and trail easement over a portion of the property owned by Thomas G. Armstrong in Lake Elmo; approve the payment of $505,920 to Tom G. Armstrong per County Board Resolution No. 2011 -077; and authorize the County Board Chair and County Administrator to execute all necessary documents related to this acquisition. C. Approval to appoint Allen Shepersky, Woodbury, to the Historic Courthouse Advisory Committee as a District 5 representative, to fill an unexpired term to December 31, 2012. Public Works D. Approval of resolution, Metropolitan Council Grant Agreement for the Lake Elmo Park Reserve Winter Recreation Area Project and Metropolitan Council Grant Agreement for the St. Croix Bluffs Regional Park Shower Building and Campground Improvement Project. E. Approval to award the bid for construction services to complete the Government Center Elevator Modernization Project to KUE Contractors, Inc., the lowest responsible bidder, in the amount of $955,999. Sheriff's Office F. Approval of resolution, Mutual Aid Agreement with the Counties of Ramsey and Dakota for the purpose of sharing transportation duties in an effort to minimize transportation costs and increase efficiencies. G. Approval of resolution, State 2012 -2013 Off - Highway Vehicle Safety Enforcement Grant agreement and authorize Sheriff Hutton to execute the agreement and any amendments necessary to implement the grant. =Consent Calendar items arc generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. are aveuewe �or� � me coamy eoea � EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners November 15, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported she attended her second Trail Skills monthly training class offered by the County Attorney's office; the Finance Committee for the discussion on the Highland Knoll Subdivision in Woodbury; the Metro Emergency Services Board; the Minnesota Inter - County Association meeting; met with Public Works staff to discuss the County Road 19 expansion plan; the Gateway Corridor meeting; a meeting of Homestead Hills residents for a presentation by the Woodbury and County Public Works staff to review road design improvements to Bailey Road and Radio Drive; the Veteran's Day services at Woodbury City Hall; and she attended the Solid Waste Management Coordinating Board Regional Policy Subcommittee meeting; - Commissioner Lehrke — reported she attended the Mental Health Committee, the Metro Library Services Agency Personnel Committee and Governing Board meeting; she watched the National Association of Counties webinar; she attended the Veteran's Day Ceremony at Park High School; she bagged groceries at Cub for the Holiday Train that stops at Cottage Grove; and she will tour the Stillwater Prison and attend a Cottage Grove Beyond the Yellow Ribbon meeting, the Metropolitan Area Agency on Aging meeting, and the Red Rock Corridor meeting; - Commissioner He berg — reported he attended the Minnesota Inter - County Association meeting, Ramsey/Washington Community Action Program Finance Committee, and the Transportation Advisory Board Programming Committee meeting; this week he will attend the Housing and Redevelopment Authority Board meeting, the Counties Transit Improvement Board and the Transportation Advisory Board, the Minnesota Counties Intergovernmental Trust, the Ramsey/Washington Community Action Program and will meet with families that have needs in social services for handicapped and special needs individuals; Commissioner Kriesel — reported that he attended the Gateway Corridor, the Solid Waste Management Coordinating Board, and the Metro Emergency Services Board meetings; he asked that a workshop be scheduled to discuss the Solid Waste Management Coordinating Board and Resource Recovery Board issues as it relates to the Draft Regional Master Plan; he attended the Reform Government 2.0 with the legislators at the Stillwater City Hall; and he attended the Veteran's Day event at the Veteran's Memorial in Stillwater. Community Services Approval of the following actions: - Agreement with East Metro Women's Council for $130,667 in Family Homelessness Prevention and Assistance program funds; - Agreement to provide $49,000 in Homelessness Prevention and Assistance program funds to Human Services, Incorporated. County Attorney Approval of the Auto Theft Prevention grant for the time period of July 1, 2011 through June 30, 2013. General Administration Approval of the following actions: - The Board Chair expressed his condolences to the family of Ken Heuer, a long -time member of the Parks and Open Space Commission, who passed away last Friday; - John Waller, Hugo, asked that when the Board reviews the watershed district budgets they also review the watershed's three constitutional powers to tax, policing and eminent domain; - October 26 and November 1 Board meeting minutes; - Set December 13, 2011 for a public hearing on the final 2012 -2016 Capital Improvement Plan; - Agreement with the State of Minnesota for the county to provide the Department of Natural Resources a property survey for the Brown's Creek State Trail Corridor; - 2012 Washington County Legislative positions; - Board correspondence was received including a letter from the City of Lake Elmo requesting certain things of the County Board in terms of the municipal library's potential affiliation with the regional library system; consensus that the County Board Chair respond to the City of Lake Elmo that it would not be in the best interests of the county library system and the taxpayers to agree to their request; - Workshop held for an update on the 2012 budget. Human Resources Approval that the search for a new County Administrator be made internally and that a consultant be hired to facilitate the process. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2011 -135, second resolution approving repurchase of tax forfeited land by Dick Monty; - Resolution No. 2011 -138, repurchase of tax forfeited land by Amy L. Mroszak and John J. Boxrud; - Workshop held to review the proposed 2012 taxes on individual properties and provide information on the tax base and tax rate. Public Works Approval of the following actions: - Resolution No. 2011 -136, award of parks agricultural land leases for 2012 to David See for Lake Elmo Park Reserve, and Matthew Wohlman for St. Croix Bluffs Regional Park; - Award of bid for snow removal services to Prescription Landscape, the lowest responsible bidder; - Resolution N6. 2011 -137, vacating the county's interest in certain real estate of former designated CSAH 38 within the City of St. Paul Park; - Comments on the Metropolitan Council's draft Regional Transitway Guidelines. Sheriff's Office Approval of a contract with the Keefe Group for the new inmate commissary and accounting system for the county Sheriff's Office. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners November 8, 2011 Present were Commissioners Dennis C. Hegberg, District l; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported she attended a two -day Futures Task Force meeting where she reported on the Offender Recovery Program within Community Corrections; and the U.S. Senate Energy and Natural Resources Committee will hold a hearing this week on the St. Croix Bridge legislation; - Commissioner Lehrke — reported she attended the Cottage Grove Prayer Breakfast, the High Speed Rail meeting in Wabasha, the Veteran's Fair in Cottage Grove, she met with the Newport Business District, and the Grant Evaluation and Ranking System Committee; - Commissioner He berg — reported he attended a two -day meeting with the Minnesota Counties Intergovernmental Trust and the Executive Committee of the Association of Minnesota Counties; - Commissioner Kriesel — reported he attended the Metropolitan Energy Policy Coalition meeting and he participated in the Complete Streets Task Force. General Administration Approval of the following actions: - Agreement to provide state grant funds to the Belwin Conservancy to acquire interests in property along Valley Creek in Afton; - The Board held a brief discussion on the next steps to be taken for filling the position of County Administrator; - Board correspondence was received and placed on file; - Workshop held to hear an update on the county's communication planning. Human Resources Approval to revise Policy #5023 Paid Time Off Policy, and Policy #5012, Paid Time Off/Vacation Cash -Out. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2011 -133, conveyance of five tax forfeited parcels located within the St. Croix River in the City of Scandia and Township of May to the National Park Service; - Resolution No. 2011 -134, approving the appraised value, authorizing the private sale to adjacent landowners, and fixing the terms of the sale for a parcel located in the City of St. Paul Park. Public Health and Environment Approval of Resolution No. 2011 -130, solid waste management tax. Public Works Approval of the following actions: - Change Order #4 to contract with W.L. Hall Company, in the amount of $4,668; - Change Order #8 to contract with Wasche Commercial Finishes, Inc. in the amount of $1,766; - Change Order #6 to contract with Target Commercial interiors, in the amount of $407; - Change Order #5 to contract with Twin City Hardware Company, Inc., in the amount of $14,952; - Change Order #7 to contract with Zintl, Inc., in the amount of $7,253; - Change Order #8 to contract with Klamm Mechanical Contractors, Inc., in the amount of $7,372.85; - Change Order #9 and #10 with Parsons Electric, LLC in the amount of $27,089.80 and $16,328.85; - Resolution No. 2011 -131, convey lands to City of Cottage Grove for its city hall /public safety building; - Resolution No. 2011 -132, final payment for Phases 2 -4 contract on the 2025 Government Center Campus Improvement Project with Peoples Electric Co., Inc., Kone, Inc., and MG McGrath, Inc. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 nd Street N., Stillwater, Minnesota. STILLWATER TOWN BOARD MEETING November 10, 2011 Town Hall 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Jim Hiniker, Linda Countryman, David Johnson and Matt Beane, Clerk Kathy Schmoeckel, Attorney Andrea Poehler, Engineer Paul Pearson, Treasurer Marsha Olson and Chief of Police Steve Nelson. 1. AGENDA - M /S /P Hiniker /Countryman moved to adopt the agenda as written. (5 ayes) 2. MINUTES - M /S /P Hiniker /Beane moved to approve the October 13, 2011 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER - a. Report given. b. Budget meeting - A budget meeting will be held on Tuesday, December 6, 2011 at 7:00 pm at the Town Hall. c. Checks and Claims - The following checks and claims were approved for payment. Claim No Vendo r Amount 41684 Campbell, Knutson $ 1,661.94 41685 Century Link 101.22 41687 James Doriott 36.78 41688 Helmer Printing 472.18 41689 Jack Kramer 5,017.34 41690 Mantyla Well Drilling Inc 135.00 41691 Maroneys Sanitation 157.26 41692 Max R 280.00 41693 MFRA 7,509.40 41694 Minnesota State Auditor 125.00 41695 Kathleen Nelson 28.96 41696 Stephen Nelson 1,066.93 41698 On Site Sanitation 277.86 41699 Pinkys Sewer Service 250.00 41700 Robert P Ranalla Jr 275.97 41702 Barbara Riehle 60.00 41703 Kathryn Schmoeckel 78.85 41705 City of Stillwater 77,411.00 41706 Joseph M Tschida 60.00 41707 TKDA 2,011.74 41709 Valley Green Lawn & Landscape 1 41711 Xcel Energy 74.97 41712 Internal Revenue Service 492.88 Stillwater Town Board Mtg. 11/10/11 41713 Minnesota Department of Revenue 41714 PERA 41686 Elaine Bartholmy 41697 Helen Olsen 41701 Rosemary Ranalla 41704 Deborah Sinclair 41708 Vicky . turchiniak 41710 Julie Wasser Hiniker, James Nelson, Kathleen M Nelson, Stephen W Olson, Marsha Ann Schmoeckel, Kathryn G 15.53 298.91 91.00 97.50 104.00 261.00 .188.50 97.50 759.29 266.42 1,113.33 396.44 705.48 Page 2 4. PLANNER - Since the regular planner, Sherri Buss, will be unable to attend some upcoming meeting, the consensus of the Board was that Dick Thompson would be a good substitute. 5. ENGINEER - a. Otta Seal - Engineer Paul Pearson reviewed the Otta Seal project on 90` Street which had been done over 2 years ago. MNDOT had also looked at the project. They observed there are some very small areas that are thin that can easily be repaired which they plan to do next spring. Otherwise, it is in excellent condition and performing the way it should. They did not see any damage from snow plowing. The life expectancy of this type of road of 8 to 10 years. He will discuss other possible projects at the next meeting. b. 2012 Road Work - Paul Pearson distributed projected costs for overlay and seal coat projects. Delay on the projects may involve additional maintenance costs, especially on high traffic roads, but otherwise there would be no harm. There will be more discussion at the next meeting. c. Update on Raleigh Maintenance Work - Paul Pearson reviewed the progress that has been made and what still needs to be completed. 6. BROWN'S CREEK - A time for a joint meeting with the Brown's Creek Watershed District was suggested as January 26, 2012 at 7:00 pm at the Town Hall. The Clerk will check if that is agreeable with Brown's Creek. 7. TRAIL CROSSING AT COUNTY ROAD 15 - There was discussion of the options for a trail crossing for the new Browns Creek State Trail at County Road 15. The consensus of the Board was to support an underground tunnel rather than a bridge. There will be a Joint Board meeting scheduled to discuss this. The Clerk will contact write to DNR to let them know our Board's preference. 8. CHIEF OF POLICE - a. Report given. There were it burning permits issued, none for buckthorn. No dogs were impounded. b. There have been 4 sightings of a black bear in the Township. . . .. Stillwater Town Board Mtg. — 11/10/11 Page 3 c. M /S /P Johnson /Beane moved approval of the request of the $85 expenditure for continuing education for our Chief of Police. 9. ARCOLA HEIGHTS PARK - Kelly Shantz, a neighbor of the park, was present. He is interested in helping to maintain the park. The season will be determined by the weather and it not.yet known how much activity there will be. The Park Committee will coordinate the job for next spring and develop a job description. 10. ADJOURNMENT - The meeting was adourned at 8:30 p.m. Clerk Chairperso Approve