HomeMy WebLinkAbout2010-05-13 BOWC MIN
Stillwater, Minnesota, May 13, 2010
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday May
13, 2010 at 8:30 A.M.
All Commissioners were present, with President O’Brien presiding. Also present was
Tom Corman.
On motion of Commissioner Speedling, duly seconded by Commissioner Nyberg, all
voting “Aye” the Agenda was accepted as presented.
On motion of Commissioner Nyberg, duly seconded by Commissioner Speedling, all
voting “Aye”, the minutes of the April 15, 2010 regular meeting were read and approved
as written.
On motion of Commissioner Nyberg, duly seconded by Commissioner Speedling, all
voting “Aye”, Resolution No. 1412 was approved for payment.
Manager Benson provided a letter to the Board from T.K.D.A. Engineering. They are
asking for $20,000.00 to cover the additional engineering services related to Well #12.
After much discussion, on motion of Commissioner Nyberg, duly seconded by
Commissioner Speedling, all voting “Aye”, Manager Benson was instructed to get an
itemized bill from T.K.D.A. and bring it to the next meeting.
Tom Corman reported to the Board that the street repairs and yard clean up have been
completed from the watermain breaks this year, the Olive Street Pumphouse start-up
went okay and is back online. The State of Minnesota is in the process of a mill and
overlay project on Main Street, and there will be five galvanized services replaced from
watermain to curb stop during the City of Stillwater’s street project this year, also they
will be placing the wear coat on last year’s project and we will be working with them
through the course of these projects.
Manager Benson brought up the 2000 Water Revenue Bond that was discussed at the
February 18, 2010 meeting and after discussion, on motion of Commissioner Speedling,
duly seconded by Commissioner Nyberg, all voting “Aye”, the Board will not be paying
off the Water Revenue Bond this year.
Manager Benson informed the Board of a request from Charles Ritzer from 1008 Second
St S to have the Board pay for the repair of his service from the watermain to his curb
stop that happened in 2010 because during the street project in 1997 he was told by the
Water Department that he had copper line running from his curb stop to the main and at
the time of the leak they found out the copper was not run all the way to the main. He
feels that the Water Department should pay for part of this 2010 repair. After discussion,
Manager Benson was instructed to talk to the City of Stillwater and find out what the
homeowners were charged for replacing the line during the street project in 1997 and
report back to the Board at the next meeting.
Manager Benson provided the Board with the two quotes for the repair of the brick and
mortar on the outside of the office building.
American Masonry Restoration
7701 East River Rd
Fridley MN 55432 $8,708.00
This included the replacement of 64 bricks and spot cutting and tuck-pointing of 150’ of
cracked and deteriorated mortar joints
Building Restoration Corporation
1920 Oakcrest Ave
Roseville, MN 55113 $12,179.00
This included the replacement of 64 bricks and spot cutting and tuck-pointing of 25% of
the buildings cracked and deteriorated mortar joints.
After much discussion, on motion of Commissioner Nyberg, duly seconded by
Commissioner Speedling, all voting “Aye”, Building Restoration Corporation was
awarded the bid, not to exceed a total cost of $12,500.00.
Manager Benson provided quotes from Miller Excavating to repair three main valves and
after discussion, on motion of Commissioner Nyberg, duly seconded by Commissioner
Speedling, all voting “Aye”, Miller Excavating may repair the three valves, not to exceed
a total cost of $24,835.00
Manager Benson informed the Board of a call he received from Dean Tilley who is the
radio system manager for the Washington County Sheriff’s Office. They had equipment
that was located in a building on our property at the Lily Lake Tank site and had power
running into the building for their radio equipment and had been paying Xcel for the
power. They have now removed all their radio equipment and the Water Department is
the only one using the power from their meter and they are requesting to switch the
billing from the Washington County Sheriff’s office to the Board of Water
Commissioners and are also looking into the possibility of the Water Department
purchasing the building along with the back-up generator. After much discussion, on
motion of Commissioner Nyberg, duly seconded by Commissioner Speedling, all voting
“Aye”, the Xcel bill will be put under the Water Department. The Board will wait for a
proposal from Washington County on the building and generator.
Manager Benson distributed a copy of the 2009 audit at the April 15, 2010 meeting for
their review and after discussion, on motion of Commissioner Speedling, duly seconded
by Commissioner Nyberg, all voting “Aye”, the 2009 audit report was approved as
written.
Manager Benson brought back more information to the Board on electronic bill pay and
after discussion, on motion of Commissioner Nyberg, duly seconded by Commissioner
Speedling, all voting “Aye”, Manager Benson will take the necessary steps to set up
electronic bill pay system.
Manager Benson revisited the issue of residents not responding to repair requests that
was discussed at the April 15, 2010 meeting. After discussion, on motion of
Commissioner Speedling, duly seconded by Commissioner Nyberg, all voting “Aye”, if
we have no response after a registered letter has been sent, a twenty four shut office will
be put on their door.
The following items were discussed, with no action taken:
1.Accounts receivable balance as April 30, 2010 was $149,797.85 with the actual
amount being $182,384.45; this is $30,000.00 higher than last years.
2.Vice President Nyberg’s term expires on June 30, 2010 and he expressed his
willingness to again serve on the Board. Manager Benson was instructed to send
a letter to Diane Ward, City Clerk with the City of Stillwater asking for
Commissioner Nyberg’s reappointment.
There being no further business, on motion of Commissioner Nyberg, duly seconded by
Commissioner Speedling, all voting “Aye’, the meeting was adjourned.
Attest Secretary