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Home My WebLink About2011-10-04 CC PacketNO CHANGE TO AGENDA �VateC 'ME 1111 T111LO CE Of MEYM fill TO AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 4, 2011 REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. MnDOT Update — Adam Josephson STAFF REPORTS 2.. Police Chief 4:30 P.M. AGENDA Fire Chief 4:30 P.M. 7:00 P.M. 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - 10. Possible approval of August 16, 2011 executive meeting minutes; September 6, 2011 regular, recessed, and closed item meeting minutes; and September 13, 2011 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. 2011 Human Rights Award Presentation — Ann Rock 12. Proclamation: Fire Prevention Week — October 9 -15 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) ** 13. Resolution 2011 -133, directing payment of bills 14. Resolution 2011 -134, rescinding Resolution 2010 -180, Authorizing the City participation in the St. 15. Resolution 2011 -135, approval of SafeAssure Consultants, Inc. for OSHA and Safety Consultation 16. Resolution 2011 -136, adopting delinquent clean up services charges 17. Resolution 2011 -137, adopting other delinquent services charges 18. Resolution 2011 -138, adopting legal services charges pertaining to nuisance properties 19. Resolution 2011 -139, authorizing appointment of interim City Administrator 20. Resolution 2011 -140, amending Resolution 2002 -11, authorizing Acting City Clerk to appoint alternative Acting City Clerk 21. Possible approval of request for 2011 Capital Budget Release — Part III 22. Resolution 2011 -141, possible approval of Railroad Lease increase 23. Possible approval of replacement Welder for Public Works 24. Possible purchase of Top dresser /spreader 25. Possible approval of replacement sewer chewer at Myrtle Street Lift Station PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 26. This is the date and time for a public hearing to consider the assessments for the 2011 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 2, September 12, and September 16, 2011 (2 Resolutions — Roll Call) UNFINISHED BUSINESS 27. Possible accepting bids and awarding contract for the Downtown Pedestrian Walkway Restroom (Resolution — Roll Call) 28. Possible approval of second reading of Ordinance 1040, an Ordinance Authorizing the Disposal of Property Acquired for Park Purposes by the City of Stillwater in Accordance with City Charter Article XVI (Ordinance 2nd Reading — Roll Call) NEW BUSINESS 29. Possible new appointment to the Water Board (Resolution — Roll Call) 30. Possible approval of estimate for insulation of St. Croix Valley Rec dome — Yeadon Fabric Domes, LLC (Resolution — Roll Call) 31. Possible approval of Noise Variance for Acapulco Restaurant United Way gathering. 32. Possible approval of purchase of computers 33. Possible approval of purchase of SCADA Telemetry hardware and software for public works 34. Possible approval of purchase of Websense® web filter 35. Possible approval of agreement with of Bloom Engineers to conduct HVAC system study 36. Possible approval of 1st reading of an ordinance amending the Stillwater City Code, Chapter 41, entitled License, Permits and Prohibitions by addition Standards for certain Seasonal Outdoor Sales (1st Reading — Resolution Roll Call) 37. Possible approval of Lift Bridge Brewery Special Event Permit — "Commander" new beer 38. Possible approval of resolution authorizing the call of the outstanding General Obligation Tax Increment Refunding Bonds, Series 2003B (Resolution — Roll Call) 39. Possible approval of new Wine with Strong Beer liquor license for The Lumberyard (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT **All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. er TIE 11 UTOPIAS/ Of MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 4, 2011 REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. MnDOT Update — Adam Josephson STAFF REPORTS 2. Police Chief 4:30 P.M. AGENDA 3. Fire Chief 4:30 P.M. 7:00 P.M. 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - 10. Possible approval of August 16, 2011 executive meeting minutes; September 6, 2011 regular, recessed, and closed item meeting minutes; and September 13, 2011 regular meeting minutes (AVAILABLE TUESDAY) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11.2011 Human Rights Award Presentation — Ann Rock 12. Proclamation: Fire Prevention Week — October 9 -15 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call)'' 13. Resolution 2011 -133, directing payment of bills 14. Resolution 2011 -134, rescinding Resolution 2010 -180, Authorizing the City participation in the St. Croix River Bridge Crossing Coalition and payment of annual membership fee 15. Resolution 2011 -135, approval of SafeAssure Consultants, Inc. for OSHA and Safety Consultation 16. Resolution 2011 -136, adopting delinquent clean up services charges 17. Resolution 2011 -137, adopting other delinquent services charges 18. Resolution 2011 -138, adopting legal services charges pertaining to nuisance properties 19. Resolution 2011 -139, authorizing appointment of interim City Administrator 20. Resolution 2011 -140, amending Resolution 2002 -11, authorizing Acting City Clerk to appoint alternative Acting City Clerk 21. Possible approval of request for 2011 Capital Budget Release — Part III 22. Resolution 2011 -141, possible approval of Railroad Lease increase 23. Possible approval of replacement Welder for Public Works 24. Possible purchase of Top dresser /spreader 25. Possible approval of replacement sewer chewer at Myrtle Street Lift Station PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 26. This is the date and time for a public hearing to consider the assessments for the 2011 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 2, September 12, and September 16, 2011 (2 Resolutions — Roll Call) UNFINISHED BUSINESS 27. Possible accepting bids and awarding contract for the Downtown Pedestrian Walkway Restroom (Resolution — Roll Call) 28. Possible approval of second reading of Ordinance 1040, an Ordinance Authorizing the Disposal of Property Acquired for Park Purposes by the City of Stillwater in Accordance with City Charter Article XVI (Ordinance 2nd Reading — Roll Call) NEW BUSINESS 29. Possible new appointment to the Water Board (Resolution — Roll Call) 30. Possible approval of estimate for insulation of St. Croix Valley Rec dome — Yeadon Fabric Domes, LLC (Resolution — Roll Call) 31. Possible approval of Noise Variance for Acapulco Restaurant United Way gathering. 32. Possible approval of purchase of computers 33. Possible approval of purchase of SCADA Telemetry hardware and software for public works 34. Possible approval of purchase of Websense® web filter 35. Possible approval of agreement with of Bloom Engineers to conduct HVAC system study 36. Possible approval of 1st reading of an ordinance amending the Stillwater City Code, Chapter 41, entitled License, Permits and Prohibitions by addition Standards for certain Seasonal Outdoor Sales (1st Reading — Resolution Roll Call) 37. Possible approval of Lift Bridge Brewery Special Event Permit — "Commander" new beer 38. Possible approval of resolution authorizing the call of the outstanding General Obligation Tax Increment Refunding Bonds, Series 2003B (Resolution — Roll Call) 39. Possible approval of new Wine with Strong Beer liquor license for The Lumberyard (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * *All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Ath Diagonal Bridge Concept — MnDOT Review August 2011 The diagonal bridge concept proposed as the "Sensible Stillwater Bridge Partnership Alternative" is an idea that has a long history with the project. A similar concept, first proposed by a group of three architects in 1999, was given thoughtful review and rejected. During the Stakeholder and Environmental Impact Statement process (2002 -06), two alternatives were developed based on the three architects' concept; they were both thoroughly studied and ultimately dismissed from further consideration. The current diagonal concept proposed by this group has been modified from earlier concepts, but the location of the diagonal crossing and many of the impacts to protected resources remain similar to the 1999 concept and the alternates studied in the Stakeholder /EIS process. The St. Croix River Association, Sierra Club and the Minnesota Center for Environmental Advocacy are supporting the diagonal bridge concept. Each also had representation in the Stakeholder process. The Stakeholder /EIS process found that the various version of the diagonal crossing concept will not adequately meet the expected transportation needs of the project and may have more detrimental impacts to natural and cultural resources than the planned project. Current diagonal concept compared to previous alternatives — general overview Diagonal Concept Previous Alternatives The diagonal concept bridge crosses the river at about a 45 degree angle from near Oasis Cafe in Minnesota to the existing Wisconsin Hwy 64 bluff cut. This is the same diagonal crossing location as the 1999 concept and Alternates D and E studied in Stakeholder /EIS process. The diagonal concept provides a three -lane bridge with a center -lane that is reversible, using electronic lane control. The 1999 concept and alternate E had two westbound lanes on the lift bridge and two eastbound lanes on a new diagonal bridge. Alternate D had a new four -lane diagonal bridge. The diagonal concept has a two -lane roundabout on the Minnesota shoreline for the Hwy 36/95 intersection. Alternates D and E evaluated interchange and at- grade signal options. A 40 mph speed is suggested for the diagonal concept. The design speed for alternates D and E in the EIS were 40 mph; the design speed for the planned crossing is 55 mph across the bridge. The diagonal concept proposes a lower river crossing, the bridge deck is 40 -55' above the river and the high point on overhead truss is 110' above the river. The planned project's bridge deck is 119' - 160' and the high point on the towers is 171' — 210' above the river. Page 1 of 4 Four areas of concern The diagonal concept has the following four key areas of concern: 1. Significant Additional Environmental Impact - The area where the diagonal concept is proposed to cross the river has protected natural and cultural resources. The diagonal concept impacts are greater on historic properties (Section 106 protected), park properties (Section 4(f) protected), bluff areas (Section 7(a) protected), floodplains, wetlands, commercial properties, and endangered mussel habitat. Even with the current diagonal concepts modifications from previous alternates that were studied, the concept will likely impact many of the same protected resources that led to rejection of the other alternatives. 2. Lengthy Schedule Delay - The diagonal concept will require full environmental review, public input, federal and state agency coordination, continued stakeholder involvement and a new National Park Service Section 7(a) evaluation. Permitting, approvals, funding, congressional action and potential legal challenges are all additional time - consuming issues that will have to be addressed. The environmental process for the diagonal conceptcould take four to six years. Design and property acquisition will take an additional three years. Under this scenario, if the project survives the environmental process, the soonest construction of a new crossing could begin is 2019. 3. Concept Cost Savings Overstated — A review of the cost estimate for the diagonal concept suggests that costs are either under - estimated or not addressed. As a result of this review it does not appear that the cost of the diagonal concept would not yield significant cost savings compared to the planned project. There will be additional roadway improvements needed above and beyond the diagonal estimate. o The diagonal concept bridge, although shorter and narrower than the planned project, will be about the same length over the river. o There will be additional roadway improvements beyond what is included in the diagonal proposal, including the Oakgreen /Greeley intersection in Minnesota and 150th Street in Wisconsin. o There will be right of way costs in Minnesota and Wisconsin for the diagonal concept. The diagonal concept currently includes no cost for right of way. o Additional environmental review could cost $10 million- $15 million. o Mitigation costs are hard to estimate, but could be significant due to the number of environmental impacts the diagonal concept would have. o Inflation due to delaying the start of construction six or more years will significantly affect the cost. Current expectations are that inflation over this time period might add 25 percent to the project cost. o High level estimates for the total cost for the diagonal concept are likely to be in the same cost range as the currently planned project, rather than the $236 million -$283 million currently estimated for the project. Page 2 of 4 4. Wild and Scenic River Act - Section 7(a): The concept will be subject to National Park Service review under Section 7(a). A positive Section 7(a) review seems unlikely given past issues raised by the NPS that contributed to the elimination of the (similar) alternatives D and E from further consideration during the Stakeholder /EIS process. A negative Section 7(a) finding for the concept would also require congressional action to exempt the concept from the Act. Significant Short Comings of the "Sensible Bridge" concept The diagonal concept focuses primarily on the river bridge and does not thoroughly consider the needed roadway improvements in Minnesota or Wisconsin leading up to the bridge. Roadway improvements are needed in both states to address transportation needs. Those improvements will have significant impacts from cost and environmental standpoints that cannot be overlooked. • Minnesota approach roadways (Hwy 36 and 95) o Infrastructure and roadway improvements are needed between the diagonal bridge and the Oakgreen /Greeley intersection. o The Beach Road Bridge over Hwy 36 will need to be replaced due to its age. o Hwy 95 will need to be four lanes south of the roundabout, creating a potential for extensive retaining wall construction, and bluff park area, and river -way impacts. o The roundabout at the west end of the bridge is located in an environmentally and historically sensitive area. The limited space between the river and bluff in this area means it is likely that bluff, archeological, historic, park and river -way impacts will occur. o A roundabout at the intersection Hwy 36/95 in Oak Park Heights, instead of an interchange, may not be able to handle anticipated traffic volumes. o The two -lane roundabout at the end of the diagonal bridge is also the proposed transition area for the three lanes on the bridge to the four lanes along the Minnesota shoreline. The complexity of this configuration could cause safety, operational and congestion problems. • Wisconsin approach roadway o Infrastructure and roadway improvements are needed between the diagonal bridge and 150th Street. o The three -lane reversible section on the bridge would be continued up the hill, and the CR E and the CR E /Hwy 64 intersection will need to be removed. o A two -lane roundabout is proposed at the Hwy 64/35 intersection at the top of the hill. Like the Minnesota end of the bridge, the transition from three to four lanes would be complex. o Hwy 35/64 will have to be rebuilt and widened to four lanes from the Hwy 35 roundabout to 150th St. o Access control may be implemented, so no residential or commercial driveways are allowed to have direct access on to Hwy 35/64. In this situation, some frontage and /or backage roads would be needed. o The concept will impact historic property, a park and the bluff near the Wisconsin shoreline. • Diagonal bridge crossing Page 3 of 4 o A three -lane bridge with a reversible center lane may have greater traffic issues than a four -lane bridge. o Bluff and river impacts near each shoreline will occur with the diagonal crossing. o Protected mussel habitat along the Wisconsin shoreline may be impacted. o The navigation channel for larger boats is provided under the overhead truss span along the Wisconsin side of the river rather than under the lift span on the Stillwater bridge near the Minnesota side, where it currently runs. • Water quality not addressed with the diagonal concept o Water quality in the St. Croix River is a critical issue for the resource agencies and other river interests. The planned project provides extensive storm water ponding in Minnesota and Wisconsin to address these concerns. The diagonal concept does not address this critical concern. Trying to construct storm water ponds along the shorelines in each state will very likely cause additional park, historic property, river and bluff impacts. Data from earlier reviews suggest that there is insufficient space for adequate storm water ponding. Page 4 of 4 M I N N E S O T A A N D W I S C O N S I N D E P A R T M E N T S O F T R A N S P O R T A T I O N t F6E ? iD '. mono Prclerred ACerreS■e B -t Total Protect Cost Estimate* CONSTRUCTION COST SUBTOTAL Right of Way Mitigation Estimate Contingency/Risk Engineering $410,800,000 $31,400,000 $26,200,000 $110,000,000 $55,000,000 PROJECT TOTAL $633,400,000 (Potential Cost Range $574 - 690M) STATE SPLITS () Minnesota Potential Cost Range Wisconsin Potential Cost Range $320 - 380M $250 - 310M • Cost inflated to mid point of construction in 2015 (2011 costs +17 %) W W W. D O T. f T A T E. M N. U f / M E T R O/ P R O J E( T f/ if T( R O I X Stillwater Lift Bridge ( #4654) Condition Summary April 2011 GENERAL The Stillwater Lift Bridge is safe. Mn /DOT has and will continue to implement a comprehensive bridge management process to ensure the bridge remains safe and functional, which includes; • • Annual routine safety inspections, • In -depth Fracture Critical inspections every two years, • Re- evaluation of load- carrying capacity following each Fracture Critical inspection, • Annual preventive bridge maintenance, • Bridge maintenance (ongoing minor repairs) when needed, • A $5 million rehabilitation project was completed in 2005, a $3.3 million project is planned for fall 2012 and a 2017 project is being considered. The Stillwater Lift Bridge opened to traffic in 1931 and is 80- years -old; deterioration of various bridge components is expected. Mn /DOT carefully monitors the lift bridge, does timely maintenance and repair work, and when necessary, schedules rehabilitation and preservation projects to ensure that the bridge continues to be safe and functional. The Lift Bridge is thoroughly inspected every year. A Fracture Critical inspection and load- rating reevaluation occurs every two years. The next Fracture Critical inspection is scheduled for August 2011. The Fracture Critical inspection includes a review of every element of the bridge, including all of the bridge's concrete and steel elements, as well as, a visual inspection of the bridge's electrical and mechanical components. The routine safety inspections focus on the lower 1/3 of the bridge, where most of the corrosion and vehicle damage occurs. Based on inspection findings, Mn /DOT decides what needs to be addressed either with a programmed rehabilitation project utilizing a bridge contractor or more expeditiously with Mn /DOT Bridge Maintenance staff. BRIDGE ELEMENT CONDITIONS The conditions of the main load- carrying truss members of the bridge are assessed by inspectors who are trained and certified in accordance with the National Bridge Inspection Standards (NBIS). Inspection findings and load- carrying capacity are reviewed by registered professional bridge engineers. SUPERSTRUCTURE (STEEL TRUSS MEMBERS) Corrosion (rust) • There is continuing corrosion of steel truss members particularly in the "splash zone" (near the bridge deck) where the steel is regularly splashed with salt spray from passing vehicles. • Much of the visible corrosion is on secondary bridge members which do not impact the load- carrying capacity of the bridge. • Corrosion on the main bridge members is documented during inspections and accounted for in bridge load capacity calculations. • The most severely deteriorated steel members and connections were replaced or strengthened during the 2005 rehabilitation project. Page 1 of 3 • Additional steel truss member repairs are planned during the 2012 rehabilitation project. • All truss members are monitored and repaired as needed. Distortion (bent or twisted) • All primary truss members that are distorted have been structurally evaluated. • Repairs have been made to truss members where necessary. • Repair of distorted secondary members are not required at this time. SUPERSTRUCTURE (STEEL GUSSET PLATES) • The gusset plates that connect steel truss members received special inspection and analysis in 2008. • Any corrosion or distortion of the primary gusset plates, which connect the main load carrying members of the truss, is well documented and reviewed; and is accounted for in bridge load capacity analysis. • All primary gusset plate connection rivets are in place. • Connection plates on secondary members should not be confused with the primary gusset plates; these connections are also monitored and repaired as needed. SUBSTRUCTURE (CONCRETE PIERS) • Concrete deterioration (above and below the waterline) on several piers has been documented by Mn /DOT Bridge Inspectors and is being monitored. • Concrete deterioration generally does not extend deeper than the reinforcing steel. • The steel reinforced "core" of the pier is intact and the load- carrying capacity of the pier has not been compromised. An independent underwater inspection also concluded that the load - carrying capacity of the piers had not been compromised by the surface deterioration. • Some surface concrete repairs were made to the above -water portion of the piers during the 2005 rehabilitation project. • More extensive repairs to the concrete pier surfaces are planned during the 2012 rehabilitation project. OTHER NOTES • An independent condition evaluation was conducted by URS in 2007. Their findings are consistent with Mn /DOT's condition assessments. • An underwater inspection was conducted by Collins Engineers in 2008. Their findings are consistent with Mn /DOT's condition assessments. • The bridge is Toad posted to restrict overweight trucks and heavy permit vehicles. • Trucks over 55 -feet long are restricted on Chestnut St. and thus not allowed on the bridge. • The Stillwater Lift Bridge is on the National Register of Historic Places. Page 2 of 3 Stillwater Lift Bridge ( #4654) over the St. Croix River Bridge Term Definition What is a "Sufficiency Rating"? A bridge's sufficiency rating is a number that is frequently misunderstood and misused. It is a calculated numerical value that is based on a number of factors and then used to determine eligibility for federal funding. The sufficiency rating formula result varies from 0 to 100. The formula includes factors for structural condition, bridge geometry and traffic considerations. A bridge that is classified as structurally deficient or functionally obsolete and has a sufficiency rating of less than 50 is eligible for federal funding for bridge replacement. The Stillwater Lift Bridge has a sufficiency rating of 33. The general condition of the Stillwater Bridge is a factor in the low rating, but the narrow roadway width, low vertical clearance, low height above the waterline, flooding potential and even the detour length (15 miles using 1 -94 at Hudson) when it is closed all contribute to the low rating. A low sufficiency rating by itself does not mean a bridge is unsafe. Why is the lift bridge "structurally deficient"? The fact that a bridge is structurally deficient does not imply that it is unsafe. The classification of structurally deficient is used to determine eligibility for federal bridge replacement or rehabilitation funding. The primary reason the lift bridge is termed "structurally deficient" is because it is subject to flooding that can close the crossing. The lift bridge is also posted for legal loads only, overweight Toads are not permitted on the bridge. Why is the lift bridge "functionally obsolete "? The classification functionally obsolete is also used as a justification for federal bridge replacement or rehabilitation funding. Functional obsolete bridges are not inherently unsafe. It does mean that the bridge does not meet the minimum federal clearance requirements for a new bridge. The lift bridge has narrow lanes (11' -6 "), no shoulders and a low vertical clearance (13' -2 "). Why is the lift bridge "fracture- critical "? The lift bridge is a fracture- critical bridge because there are two main trusses that support each span of the bridge, if one of these trusses were to fail the span could collapse. The classification of fracture critical does not mean the bridge is inherently unsafe. Truss Members Gusset Plates — Page 3 of 3 ST. CROIX RIVER CROSSING PROJECT CO. RD. 64 • NDERSEN SCOUT A P RD S.T.H. 64 150TH' ST. $- S✓.y PRELIMINARY MAP UPDATED. JULY 2010 SCALE 0 600• 1200• 2000• F-1 LEGEND ROADWAY AGGREGATE ROADWAY & SHOULDERS BRIDGES & RETAINING WALLS RAISED MEDIANS & CURBS PAVED SHOULDERS TRAILS & SIDEWALKS RAILROAD REALIGNMENT CONSTRUCTION "8Y OTHERS" PROPOSED PERMANENT PONDING LOCATION PROPOSED TEMPORARY PONDING LOCATION PROPOSED TRAFFIC SIGNAL (IF WARRANTED) OR ROUNDABOUT (WISCONSIN ONLY) pet \POAD.INCLUS TER . 00. dot . 0 tot.. no,. 0611211DOTP \ Documents \ Pro) dots \D0 _ROSS \821 sr \Deslpn\O8214114_Imose. don CO. RD. E TOWN OF ST. JOSEPH STILLWATER MINNESOTA. WISCONSIN STILLWATER JR. HIGH SCHOOL • CD 1. z z /j e h STILLWATER AREA HIGH SCHOOL OAK PARK HEIGHTS ST. CROIX RIVER CROSSING PROJECT SUMMARY OF PREFERRED ALTERNATIVE MITIGATION ITEMS (1) Funding for mitigation to be provided by the project, through the transportation agencies (FHWA, Mn/DOT, WisDOT). (2) Agency responsible for implementation of the mitigation item. (3) Implementation schedule details provided in Section 15.4.1 of the SFEIS, Memorandum of Agreement and Memorandum(s) of Understanding. (4) Costs associated with this item are included in construction costs and not in the mitigation total for the Preferred Alternative. (5) Estimate of excess right of way available for resale is 46.6 acres, At $10,000 /acre difference in sale value between developed and undeveloped land, amount of lost revenue for Preferred Alternative = $466,000. February 21, 2008 Estimated Proposed Mitigation Package (1) Agency Responsible (2) Implementation Schedule (3) Contract/Agreement Standard Practice Mitigation Items (see Section 15.4.1.1 of the SFEIS) Wetland replacement Applicable Mn/DOT, WisDOT, FHWA During construction Construction contract Zebra mussel decontamination protocol used during construction Applicable Mn/DOT, WisDOT, FHWA During construction Construction contract Mussel relocation/Dotted Blazing Star relocation (4) $50,000 Mn/DOT, WisDOT, FHWA Prior to construction Construction contract Erosion control/turf establishment Applicable Mn/DOT, WisDOT, FHWA During construction Construction contract Riverway Impacts - Preferred Alternative Mitigation Measures (see Section 15.4.1.2 of the SFEIS) Removal of Xcel barge unloading facility and mooring cells $1,100,000 Mn/DOT, WisDOT, FHWA During construction MOU between Mn/DOT and Xcel Mitigation for damages to blufflands - Land protection by WDNR and/or local governments through purchase, transfer or easements $4,500,000 WisDNR, St. Croix County Prior to construction Joint powers agreements between Mn/DOT, WisDNR and St. Croix County Bluffland restoration — removal of Buckhom sign, partial restoration of Wisconsin approach (removal of pavement from east end of bridge to STH 35 and portions of CTH E) $60,000 Mn/DOT, WisDOT, FHWA During construction Construction contract Removal of Terra Terminal building including solid waste removal $100,000 Mn/DOT, WisDOT, FHWA Prior to construction Construction contract Kolliner Park: removal of non - historic elements to allow reversion to "natural state" $6,000 Mn/DOT, WisDOT, FHWA and SHPOs During construction Construction contract Riverway interpretation (kiosks for interpretation of natural/cultural resources) $300,000 NPS, MnDNR, WisDNR - consultation with SHPOs During construction Joint Powers Agreement with Mn/DOT and NPS (lead agency) Public boat access (locational study, environmental study and wetland mitigation ( Y Y by MnDNR) $1,200,000 MnDNR During construction Interagency Agreement with Mn/DOT and MnDNR Completion of loop trail system including ctin of the municipal barge facifi property g gr B p� facility P perty $2,000,000 Mn/DOT, WisDOT, FHWA (construction of trail) During construction Construction contract - ownership and maintenance agreement yet to be determined Recreation, education, and Riverway restoration $250,000 NPS During construction Joint Powers Agreement with Mn/DOT and NPS Covenants on excess property owned by WisDOT (Buckhom Ravine, closed rest area, east of STH 35) Estimated lost value = $466,000 (5) $0 Mn/DOT, WisDOT, FHWA After construction Properly deed Spill response plan 5100,000 NPS During construction Join[ Powers Agreement with Mn/DOT and NPS Growth Management Mitigation Items (see Section 15.4.1.3 of the SFEIS) Growth management fund - Water resources planning/protection $2,700,000 WisDNR St. Croix Coun ty' UW -River Falls Prior to construction Joint powers agreements between Mn/DOT, WisDNR, St. Croix County, and UW -River Falls. - Local government planning/zoning support - Greenspace protection program Transit feasibility study tY y DOT staff support only Mn/DOT After record of decision (ROD); prior to construction Interagency agreement between Mn/DOT and Metropolitan Council Water quality memorandum of understanding (MOU) - water quality permitting -- Mn/DOT Prior to construction Mn/DOT MOU with MPCA and St. Croix Basin Team Members Historic Resources Impacts - Preferred Alternative Mitigation Measures (refer to Amended Section 106 MOA in Appendix G of the SFEIS) Design and construction review: SHPO Review of all final des affecting properties gn gns affectin NRHP ro erties Included in design SHPOs Prior to and during construction Section 106 Amended MOA Lift Bridge - Mn/DOT continues ownership, maintenance and operations of Lift Bridge -- Mn/DOT Ongoing Section 106 Amended MOA - Establish Stillwater Lift Bridge Advisory Committee -- Mn/DOT, WisDOT, FHWA Prior to construction Section 106 Amended MOA - Perform condition assessment. Develop operations and maintenance manual -- Mn/DOT Prior to construction Section 106 Amended MOA - Develop Lift Bridge Management Plan -- Mn/DOT, WisDOT, FHWA Prior to construction Section 106 Amended MOA - Establish endowment fund for operation and maintenance $3,000,000 Mn/DOT, WisDOT, FHWA During construction Section 106 Amended MOA - Capital improvements with conversion to pedestrian/bicycle facility Funding committed to under Statewide Historic Bridge Management Plan Mn/DOT, FHWA After construction Section 106 Amended MOA Log Cabin Restaurant - parking lot design and construction $250,000 Mn/DOT, WisDOT, FHWA During construction Grant agreement between Mn/DOT and OPH for construction Bergstein Shoddy Mill and Warehouse — Potential items include: additional documentation, move or demolition of Shoddy Mill and Warehouse $200,000 (moving cost estimate) Mn/DOT, MnSHPO Prior to construction Section 106 Amended MOA St. Croix Overlook -South - Restore Overlook as directed in Roadside Restoration Report (2005) $656,000 Mn/DOT, WisDOT, FHWA During construction Construction contract - Develop management plan for maintenance and rehabilitation — Mn /DOT Prior to construction Section 106 Amended MOA - Mn/DOT retains ownership of site -- Mn/DOT During construction Construction contract Stillwater Commercial Historic District - Enhanced signage from new bridge and roadways to downtown Stillwater Included in signage package Mn/DOT, WisDOT, FHWA During construction Construction contract - Construction communication plan Included in construction costs Mn/DOT, WisDOT, FHWA During construction Construction contract - Optimize parking on Chestnut and Main Streets -- Mn/DOT, WisDOT, FHWA After construction Section 106 Amended MOA - Provide parking lot at old STH 35/64 and loop trail in Wisconsin Included in loop trail costs Mn/DOT, WisDOT, FHWA During construction Construction contract Stillwater Cultural Landscape District - Complete and distribute illustrated study of Cultural Landscape District $50,000 Mn/DOT, WisDOT, FHWA and SHPOs Prior to construction Section 106 Amended MOA South Main Archaeological District - Protect and stabilize Hersey and Bean Archaeological Site prior to use for staging Included in construction costs Mn/DOT, WisDOT, FHWA During construction Construction contract - Avoid and minimize effects to historic resources in design of loop trail Included in design Mn/DOT, WisDOT, FHWA During construction Section 106 Amended MOA Kriesel Farmstead - Construction of berm based on concepts presented in Visual Quality Manual Included in construction costs Mn/DOT, WisDOT, FHWA During construction Section 106 Amended MOA National Register of Historic Places (NRHP) Nominations - Log Cabin, Bergstein Shoddy Mill and Warehouse, St. Croix Overlook - South, South Main Archaeolgoical District, Thelen Farmstead Kriesel Farmstead Mn/DOT, WisDOT Prior to construction Section 106 Amended MOA Lift Bridge publication (illustrated book on Lift Bridge) $50,000 Mn/DOT, WisDOT During construction Section 106 Amended MOA Develop field guide to Stillwater Cultural Landscape District (includes St. Croix Overlook - South) $10,000 Mn/DOT During construction Section 106 Amended MOA Visual Enhancements see Section 7.4.4 of the SFEISt - Included in construction costs Mn /DOT, WisDOT, FHWA During construction Construction contract Visual enhancements: implementation of the Visual Quality Manual - mcrease allowable aesthetic costs MITIGATION TOTAL FOR PREFERRED ALTERNATIVE $16,552,000 (1) Funding for mitigation to be provided by the project, through the transportation agencies (FHWA, Mn/DOT, WisDOT). (2) Agency responsible for implementation of the mitigation item. (3) Implementation schedule details provided in Section 15.4.1 of the SFEIS, Memorandum of Agreement and Memorandum(s) of Understanding. (4) Costs associated with this item are included in construction costs and not in the mitigation total for the Preferred Alternative. (5) Estimate of excess right of way available for resale is 46.6 acres, At $10,000 /acre difference in sale value between developed and undeveloped land, amount of lost revenue for Preferred Alternative = $466,000. February 21, 2008 TIE OIOTIOLACE Of MINNESOTA CITY COUNCIL MINUTES September 6, 2011 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Cook, Polehna, Menikheim, and Roush, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders Admin Secretary Manos McKusick Lake Deterioration Mr. Raymond Davis of 912 Laurel St W and his neighbor Mrs. Helen Terrell, expressed concern about the continued deterioration of the lake. Mrs. Terrell, a 65 -year resident of Lake McKusick, said that it was a beautiful lake many years ago, but this past summer is the worst it has ever looked, with dead fish, choked with weeds, and a bad smell. She hopes for a solution to cleaning up the lake and bringing it back to its original beauty. Mr. Davis talked to Mr. Bruce Weary, who gave him 10 years of history and told him about the diversion of Browns Creek, which seems to have contributed to the deterioration. Mr. Davis asked if weed killer could be used or if the weeds could be harvested, and if the lake level could be allowed to rise. He asked if an elbow could be added on that diversion to allow the lake to rise because water is coming in from other lakes and shopping malls, and the lake is becoming a cesspit. City Engineer Sanders responded that this lake is going through transition and that he has talked with a consultant from the state who said they are looking at delisting it as an impaired body, as the water quality is actually improving. He stated that unfortunately, improved water quality can also cause plant life to thrive. He continued by stating that the consultant's opinion is that the water level is where it should be, and that nearby homes could be flooded if water is allowed to rise too much. He informed Mr. Davis that weed treatment could cost $35,000 and that during budget talks they discussed the use of storm water fees to help out here. Mr. Sanders will talk to Middle Level St. Croix and Browns Creek Watershed District to discuss possible solutions. Rain garden projects can have an accumulative effect. Mr. Davis mentioned that the canoe dock was heavily used early in the summer, but by mid -July it was no longer accessible because the area was choked with weeds. Mr. Sanders stated that the level of the lake is set by the DNR, though it does fluctuate up to a foot and a half. City Council Meeting September 6, 2011 STAFF REPORTS Fire Chief Glaser reported that fifteen applicants applied for the six openings for on -call firefighter. Twelve applicants qualified; eleven passed the exam and were interviewed. Five applicants have been recommended to continue in the hiring process. The next steps include a criminal background investigation, psychological evaluation, health and drug screening, physical ability testing, and Spirometry and fitness testing. The cost for these tests is $1,370 per candidate. As these funds that are not in their budget, Chief Glaser is asking for funding to continue the hiring process. Motion by Councilmember Cook, seconded by Councilmember Roush, to continue the hiring process and provide funding. All in favor. Chief Glaser reviewed that through the Fireman's Fund Insurance Heritage grant, $13,000 was received towards the fire boat project, which is now moving forward. Also, Sunday, September 11, is the 10th anniversary of the 911 tragedy, and a number of services are being held that are open to the public. Locations are posted on their webpage. Community Development Director Turnblad reported on building department activity through August, comparing month by month to the last six years of permit issuance. He informed the Council that the overall the figures are a little lower than the six -year average, however June and August show more activity. He continued by stating that the City is seeing more remodeling than new construction, which requires more inspections. He stated that the City could contract out for services if it was absolutely necessary, but right now existing staff is keeping up on inspections. He informed the Council that building permit and plan review fees cover the inspection costs. City Administrator Hansen will add to the work plan that this report be given to Council quarterly. Public Works Director Sanders reported that regarding the Federal government requirements to switch street signs, during the past few weeks the government stated that the compliance dates are too laborious for cities, and more leeway has been given, though we still have to meet reflectivity requirements. Mayor Harycki asked about liability and City Attorney Magnuson replied that the City needs to meet requirements and complete the project, but has more time. City Administrator Hansen reminded the Council that the Board and Commission picnic at Pioneer Park is tomorrow, beginning at 5 p.m. City Attorney Magnuson reported on correspondence from the State Auditor, on whether the City was wrong in making a donation to a non -profit entity. He stated that the issue is public because of the way the State Auditor reviews those questions, and a response is requested within 30 days. He continued, that the second issue is whether it was permissible to pay the lobbyist from TIF funds, and requires a response within 60 days. He informed the Council that data related to this question is not public until the office of the State Auditor issues its final report. Mr. Magnuson suggested that following staff reports, the executive session be closed to discuss the second issue. Then the public meeting could be reopened to discuss the first issue. Council recommended doing this in reverse — that the public issue be discussed first. City Attorney Magnuson reviewed the State Auditor document, which basically states that the City had no authority to make an $80,000 payment to the Coalition for the River Crossing. The report implies that the City paid the money to the coalition to lobby for the new bridge, and since the City didn't have a contract, it was simply a non - profit corporation, and thus the City had no authority to make that payment. City Attorney Magnuson indicated that the City had a Page 2 of 9 City Council Meeting September 6, 2011 verbal agreement, but no written contract. He continued by stating that there is authority for the City to spend money for lobbyists, and since 1992 the City has given $871,000 to lobbyists and that there is a contract between the Coalition and the lobbyist, but no contract directly from the City. He stated that the City could develop a contract at this time that would comply with State requirements. Mayor Harycki asked if the City is legally able to make a contribution to a non -profit and Mr. Magnuson replied that there has to be a public purpose demonstrated, and the City has to have statutory authority. He continued, that itt appears that support for a new bridge would constitute a public purpose. He stated that inn general, payments to non - profits are not permitted, yet, there is specific authority for supporting the aged (like Family Means) and then you would have the authority and that the statute is defined in general rather than specific terms. Mr. Magnuson recommends having a discussion with the Coalition prior to the next meeting, since the City needs to answer the letter by September 30. Councilmember Roush asked, if we made a mistake, how do we rectify this and are we legally liable for the mistake. Mr. Magnuson replied that the City needs to consider the auditor's letter seriously and that the City should have had a contract. He suggested that the City should explore getting the money back or negotiating a contract retroactively. Councilmember Cook felt that the City should acknowledge that it was a mistake and assess what we can or should do at this point regarding the use of public funds. Mayor Harycki requested that discussion be continued on Tuesday, September 13, to go through the letter point by point if necessary. Attorney Magnuson will talk to the State Auditor and determine what actions need to be taken, and will submit a document to the council in advance of the next meeting. The meeting was closed at this time to discuss private data. The meeting was recessed at 6:30 p.m. RECESSED MEETING 7:00 PM Mayor Harycki called the recessed meeting to order at 7:10 p.m. Present: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders Admin Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. Page 3 of 9 City Council Meeting September 6, 2011 APPROVAL OF MINUTES Minutes from the August 16, 2011 meeting will be presented for approval at the next Council meeting. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation — Constitution Week, 224th Anniversary Representatives from DAR were present. Mayor Harycki read the proclamation and declared the week of September 17 -23 as Constitution Week. Certificate of Appreciation, Lily Lake 6th Grader, Michelle Bergh Michelle Bergh was called forward to accept her certificate. Mayor Harycki read the certificate and thanked Michelle for her participation and organization of volunteer work which began when she was only 8 years old. Ms. Bergh spoke briefly to thank the Council for their recognition. Proclamation — Lake Elmo Bank Day, 100th Anniversary Picnic Mayor Harycki read the proclamation honoring Lake Elmo Bank for their 100 years of service to the community and declaring September 9, 2011 as Lake Elmo Bank Day. OPEN FORUM Dorothy Jachim, 1624 McKusick Lane, stated that she recently observed a budget workshop, and part of it was related to the storm water budget, and the decline of Lake McKusick over the past years. She stated that a question that was raised that night that suggested that homeowners take it upon themselves to improve the quality of the lake. She continued by stating that based on the map shown, there are 23 homes around Lake McKusick, which doesn't cover even half the perimeter of the lake and the rest is owned either by the city or the county. She suggested landowners taking charge, rather than just homeowners and that even more important is the watershed and referred to the map that shows the difference of the watershed before and after the division and that how to improve the quality should be considered. CONSENT AGENDA 1. Re solution 2011 -120, directing payment of bills 2. Pr oclamation Financial Planning Week 3. Re solution 2011 -121, approving 800 MHz Radio Repair Fund Addendum to Communications System Subscriber Agreement with Washington County 4. Re solution 2011 -122, approving election judges for school board election 5. Po ssible approval of National Fire Prevention Week Signs /Banners placement Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the consent agenda as presented and pull the bills (Item #15) at this time. Page 4 of 9 City Council Meeting September 6, 2011 Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None Councilmember Cook asked that she be notified by the City Administrator or the Finance Director if any more bills are presented pertaining to the Bridge Coalition or The Conach Group. City Attorney Magnuson informed the Council that the City has a contract with The Conach Group. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve payment of the bills. Ayes: Councilmembers Menikheim, Polehna, and Roush, and Mayor Harycki Nays: Councilmember Cook PUBLIC HEARINGS Case No. 2011 -20. This is the date and time for a public hearing to consider a request from the City of Stillwater for a variance to the Floodplain Overlay District regulations. Notices were mailed to affected property owners and published in the Stillwater Gazette on August 26, 2011. City Planner Pogge stated that this request is for the restroom facility for the Pedestrian Walkway project. He informed the Council that the flood plain ordinance allows an accessory building in a flood plain as long it is a minimum investment (under 500 square feet in size) and is flood proofed. He stated that the restroom building will be flood proofed, but it is slightly larger at 716 square feet. He continued by stating that the City looked at three sites during the design process and chose the site located in the southwest corner of the new Pedestrian Walkway and immediately west of and adjacent to Water Street and that they met with FEMA about the flood plain and did not receive any negative comments. Mr. Pogge read the variance criteria and stated that City staff finds the criteria to be satisfied and therefore recommends approval as requested and that the Parks and HPC have reviewed and approved the plan. The public hearing was opened. There were no public comments and Mayor Harycki closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Resolution No. 2011 -123, approving a variance to the City of Stillwater Floodplain Overlay District Regulations. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None Case No. 2011 -21. This is the date and time for a public hearing to consider a request from City of Stillwater for street vacation of a portion of Water Street North. Notice was published in the Stillwater Gazette on August 26, 2011. City Planner Pogge stated that this spring Council approved a development agreement between the owners of Water Street Inn, St. Croix Preservation Company, and the City of Stillwater to do a land exchange. He reviewed the proposed vacation of Water Street North. Mr. Pogge stated that the Planning Commission held a public hearing and reviewed the request at their August 8, 2011 meeting, and unanimously recommends City Council approve the street vacation as conditioned. He informed the Council that the railroad right -of -way has been taken into Page 5 of 9 City Council Meeting September 6, 2011 consideration as far as it impacts the planned trail and that the City is receiving 4 feet of land for every 3 feet it is giving up. The public hearing was opened. There were no public comments. Mayor Harycki closed the hearing. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Resolution No. 2011 -124, resolution vacating part of Water Street North. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None The second portion of Case No. 2011 -21is to consider a request from City of Stillwater to sell or convey a 5 foot by 208.1 foot strip of land to St. Croix Preservation Company, Inc. Notice was published in the Stillwater Gazette on August 5, 12, 19 and 26, 2011. This item requires first reading of an ordinance. Mr. Pogge recapped that in exchange for Parcel A, the City has agreed to provide to St. Croix Preservation Company the land labeled Parcel B adjacent to Municipal Parking Lot #5. He stated that when the parcel was acquired from the railroad it was done so for "park purposes" to accommodate a future trail, which will be the case after the transfer of the 5 foot wide strip of land. He continued by stating that since the parcel was purchased by the City for park purposes, in order to be disposed of by the City, Article XVI of the City Charter must be followed which requires that a notice of the public hearing on the proposed sale was published over four consecutive weeks as required. After the public hearing, if the Council chooses to dispose of the property, the Council must adopt an ordinance authorizing the disposal by a 4/5 vote. The disposal of the property would only become effective after 30 days of publication of the ordinance so long as a petition is not filed opposing the disposal as outlined in the charter. Staff recommends that City Council approve the first reading of the ordinance as presented. The public hearing was opened. There were no public comments. Mayor Harycki closed the public hearing. Council discussed the use of Eminent Domain and ruled out due to the high cost of land acquirement, legal fees, and public ill will. Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve the first reading of the ordinance as presented. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None UNFINISHED BUSINESS Case No. 2011 -04a. This is the date and time to consider a request from City of Stillwater for future land map amendments related to the Comprehensive Plan rezoning and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 15, 2011. Director Turnblad stated that there are no changes in the bill already presented at the last meeting in which two small neighborhoods agreed that the City change the land use map so that zoning is consistent with the comp plan. Page 6 of 9 City Council Meeting September 6, 2011 Motion by Councilmember Menikheim, seconded by Councilmember Cook, to adopt Ordinance 1039, amending the future land use map of the 2030 Stillwater Comprehensive Plan Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None Possible approval of a course of action for the new armory facility and authorization to proceed with concept design work for the proposed new fire station, which is planned to be attached to the new armory. Community Development Director reviewed the actions of the City at the August 16a' meeting regarding the Armory, which City identified the need for more programming and feasibility work for the fire station component of the facility for parking access, space requirements, conceptual building design, what can be shared, construction schedule, and estimated budget. The City Council recognized the need for the additional assessment work and affirmed this by approving a $20,000 line item in the 2012 Fire Department budget. Mr. Turnblad continued that being that Burns and McDonnell had already done the design charette for the armory, they were asked to submit a proposal for the fire station. They agreed to team with Collaborative Design, since they had recently completed work for the Fire Department on this potential fire station, thus saving the City money in background research. He stated that Burns and McDonnell together with Collaborative Design propose to complete the work for $19,060, just under the approved budget of $20,000. He continued by stating that in order to complete the feasibility and programming study in time for the National Guard's submittal deadline to its Designer Selection Board, the City Council will need to enter into a contract with Burns and McDonnell soon. He informed the Council that in order to preserve the option of constructing a fire station attached to the armory and realize the cost savings that shared facilities would offer, staff recommends approving the contract for the fire station work. Director Turnblad presented future decision dates necessary for design work, construction, and road access and that many decisions need to be made by November 15, 2011 in order to proceed in a timely basis, as that is the date the National Guard anticipates submitting their packet for the State Designer Selection Board. Mayor Harycki suggested requesting other bids in order to compare design and cost. Director Turnblad responded that it would be very difficult to put out a request for bids at this point and still meet the schedule. City Attorney Magnuson reminded Council that it would take time to develop an RFP, and there would be 30+ days needed for bidders to look at the property and give a response. It could end up costing more money to piece -meal this, rather than joining with the Army in using their design firm. Other Councilmembers said that if we were going to do this it should have been done a month or more ago. By missing the deadline, the city could lose the option of shared design and construction. Mr. Turnblad stated that he will call the Army about options, benefits and consequences, and present the answers at the next council meeting. Mayor Harycki continued to express the need for a more competitive process. City Administrator Hansen said that when there is a joint project, like the parking ramp for example, the City would have been better served having one architect do the ramp and the Lowell Inn annex. He continued that because the City didn't do it that way it ended up costing the City more in duplicate engineering and architectural work. He stated that the Army has used Burns and McDonnell for other projects and is satisfied with their work. Page 7 of 9 City Council Meeting September 6, 2011 Community Director Turnblad reminded council of the savings of doing the project together. NEW BUSINESS Possible approval of 2011 Fall Colors Fine Art & Jazz Festival Community Director Turnblad stated that the Greater Stillwater Chamber of Commerce has applied for a Special Event permit to host the Fall Art & Jazz Festival September 30 to October 2, 2011 at Lowell Park. The Parking Commission looked at this and adopted a fee schedule. The 46 spaces in Lot 4 and 46 spaces in Lot 5 would cost a total of $2,484 for the three days. Actual space to be used is 36 rather than 46 spaces in Lot 5. They recommended a reduced fee of $828, as the City does not have to protect revenue that would be generated by a pay lot and a $500 fee for the use of Lowell Park is included. Todd Streeter, Executive Director of the Chamber of Commerce, presented the plan. Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve Resolution No. 2011 -125, approving 2011 Fall Colors Fine Art & Jazz Festival. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None Possible adoption of three resolutions: Adopting the proposed tax levy for the payable year 2012 (Resolution No. 2011 -126); Adopting the proposed budget for the year 2012 (Resolution No. 2011- 127); and Setting Payable 2012 Truth -N- Taxation Public Hearing dates (Resolution No. 2011 -128) Mayor Harycki stated that the budget for 2012 shows an increase of about $88,000, a .869% increase over the 2011 levy. Two major changes are a firefighter position and an administration position for the police department. Councilmember Cook asked if any items in the 2012 budget include funds for the Coalition. Mayor Harycki said that there was nothing for the Coalition for 2012. In general she supports the budget and commends staff for the effort put into this. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve Resolution No. 2011 -126, adopting the proposed tax levy for the payable year 2012, with the sum of $10,246,597 levied against all of the taxable property of the City of Stillwater. Ayes: Councilmembers Menikheim, Polehna, and Roush, and Mayor Harycki Nays: Councilmember Cook Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Resolution No. 2011 -127, adopting the proposed budget for the year 2012, with revenues and expenditures totaling $14,504,579 and $14,521,901 respectively. Ayes: Councilmembers Menikheim, Polehna, and Roush, and Mayor Harycki Nays: Councilmember Cook Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve Resolution No. 2011 -128, setting Payable 2012 Truth -N- Taxation Public Hearing, for Tuesday, December 6, 2011 at 7:00 p.m. Page 8 of 9 City Council Meeting September 6, 2011 Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None COMMUNICATION AND REQUEST ITEMS Commendations were extended to Public Works Director Sanders for managing street repair during the heavy rainfall this summer. Also, commendations to Chief Gannaway on placing the "No Passing on the Shoulder" sign out so quickly on Myrtle Street and Brick Street. Mayor Harycki reported that he had talked to Adam Josephson, MnDOT engineer, about the alternate proposal for the bridge and how it impacts the south hill. Mr. Josephson responded that it depends on where the lanes go, and that it can be done to protect the historic district. City Attorney Magnuson suggested that affected residents should be notified, and that perhaps Mr. Josephson could speak at a neighborhood meeting. Mr. Sanders was asked to talk to Mr. Josephson about a presentation of general updates at an upcoming council meeting. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Polehna, to adjourn at 8:50 p.m. All in favor. ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2011 -120, Resolution 2011 -121, Resolution 2011 -122, Resolution 2011 -123, Resolution 2011 -124, Resolution 2011 -125, Resolution 2011 -126, Resolution 2011 -127, Resolution 2011 -128, Ken Harycki, Mayor Directing Payment of Bills Approving 800 MHz Radio Repair Fund Addendum to Communications System Subscriber Agreement with Washington County Appointing election judges and fixing compensation Approving a variance to the City of Stillwater Floodplain Overlay District Regulations Vacating part of Water Street North Approving 2011 Fall Colors Fine Art & Jazz Festival Adopting the proposed tax levy for the payable year 2012 Adopting the proposed budget for the year 2012 Setting payable 2012 Truth -N- Taxation Public Hearing Ordinance 1039, Amending the future land use map of the 2030 Stillwater Comprehensive Plan Page 9 of 9 111F /IFTIIFIACF Of YINNEFIUA CITY COUNCIL MINUTES September 13, 2011 DRAFT REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Menikheim, Cook, Polehna, and Roush, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders Admin Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the minutes from the August 16, 2011, recessed meeting as revised and corrected. All in favor. OPEN FORUM Donald Epsom, 1206 2nd St N, indicated that he filed a complaint with the State Auditor. He presented concerns about what he termed the city's "financial recklessness" at a time when local government is diminishing, tax base has shrunk, the economy is in recession, and there is a lack of transparency over such issues as the armory and fire station, bridge coalition, a $1,500 no bid contract, TIF money, and the new bridge. Dorothy Jachim, 1624 McKusick Lane, expressed concern for the restoration of Lake McKusick. Thirteen years ago, Chuck Frederickson, now deceased, campaigned to preserve Lake McKusick. His wife's memories of the lake include an ice rink maintained by the city, swimming raft, sailing boats and a paddleboat. Ms. Jachim feels that preserving tranquility, fresh air and fresh water should trump steel and concrete projects, and that treasures should not be lost through neglect. Mayor Harycki responded that Public Works Director Sanders is looking at all three of Stillwater's lakes and will be presenting his findings shortly. Susanna Patterson, 1018 Olive St W, wondered why there is such a rush by Minnesotans to build a bridge that primarily benefits western Wisconsin and will take business away from City Council Meeting September 13, 2011 downtown Stillwater. She feels that the bridge is a symbol of our town, often used as a logo, and that the Wild & Scenic Rivers Act should apply to the St. Croix River. Mike Robinson, 801 Pine St W, complimented the council are doing "a heck of a job." Angela Anderson, 1121 4th St N, questioned why our mayor is traveling to Washington, D.C. for the third time and taking along another councilmember, suggesting that a written statement could have sufficed. She also questioned the unauthorized contribution to the bridge coalition, and does not support the proposed bridge or the asking of exemption from the Wild & Scenic Rivers Act. Glen Hill, 709 Linden St W, questioned the bridge and the Wild & Scenic Rivers Act, but his larger concern is about sustainable development plans for our community. He doesn't support a freeway style bridge and fails to see how it benefits our area, and also objects to the donation to the bridge coalition. He stated that the City needs solutions to the traffic problems in Stillwater, but doesn't feel that the bridge is the right solution. Andrew Jenks, 1209 2nd St N, reiterated that he doesn't think we need a freeway style bridge to support development in western Wisconsin, and would like to see an alternative that will better benefit Stillwater. Dana Jackson, 814 Everett St N, expressed her concern about two articles in the Star Tribune about the $80,000 given to the coalition to support a particular structure that citizens didn't vote for. The bridge we have is failing, as most people will agree, but what to replace it with is the concern. The public should be allowed to express its views and preferences. Jim McKinney, 410 Rice St W, stated his view that safety of the bridge is important, we need the highway department to determine what should be done to keep it safe, and he wonders if the cost of a new bridge is money well spent. If the bridge is in conflict with the Wild & Scenic Rivers Act, the Parks Service should be consulted. Mayor Harycki responded that the Parks Service said that there is nothing we can do to get their permission. City Attorney Magnuson stated that in the latest 7 -day analysis from September 2010, there were seven different issues presented prior to the judge's order, and the Federal Highway Administration would support a change in the law to exempt the project as the conflict cannot be resolved. Melanie Burt, 19241st St N, does not feel that the City Council is representing most of the people she knows. She feels that they unjustly decided to spend a large sum of money on the bridge issue to undo an environmental protection rule, and that it is a conflict of interest. Jason Maddox, 1106 2nd St, said that $700 million for a bridge, with 9,000 commuters, divides out to $77,000 per commuter. An option he proposed before was running an interstate bridge from New Richmond to Hudson that would cost $50 million rather than $700 million. John Clemenacy, of 205 Chestnut St W, who can see the bridge from his home, watched 40 cars leave Minnesota via the bridge in 20 minutes. His congresswomen said that by 2030, there will be 30,000 per day going over the bridge. He questioned why -- Are they going to Page2of9 City Council Meeting September 13, 2011 Wisconsin? Are we supporting sagging real estate development in Somerset? Why are we not maintaining the existing bridge instead? Suzanne Block, 1800 Heifort Ct, prior planning commissioner, expressed that her point of view on the bridge is one that stands for many of our community members: they would rather see no bridge than a freeway style bridge in Stillwater, as it will ruin our historic community. If people cannot easily commute from Wisconsin, they may move to Minnesota instead. STAFF REPORTS Police Chief Gannaway reported on a serious accident Friday evening just south of downtown. He noted that the vehicle, an Audi, was relatively intact for a 50 m.p.h. collision, but the occupants were badly injured because they were not wearing seatbelts. Mayor Harycki complimented Officer Wulfing and police dog, Buzz, who were at Stonebridge School yesterday, on being great ambassadors for the police department. Fire Chief Glaser reported that yesterday the DNR issued a press release implementing temporary burning restrictions that include Washington County, and are cancelling any burn permits already issued. Recreational fires are still permitted, but caution should be exercised. Community Development Director Turnblad announced that the building permit tracking system is now up and running, so if residents have a question, they can be referred to him and he can tell them who has reviewed the permit, why there is a delay (if there is), etc. Public Works Director Sanders received a call from MnDOT asking permission to do some night construction next week, making adjustments on the pedestrian signals at Main Street and Chestnut. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve Mn/DOT doing night construction on the pedestrian signals. All in favor. Public Works Director Sanders concluded that reconstruction on Wilkins is moving along; curbs should be installed September 14, and most of the sidewalk by Stonebridge was repaired before school started. City Attorney Magnuson reported that the $80,000 from the Coalition was returned to the City Administrator this afternoon; however this alone does not cure things with the State Auditor. He indicated that once a complaint is made with regard to the use of TIF funds, the money must be returned to the county auditor, and then the City gets back part of the money and the rest goes to the school district and the county. He suggested that it would be worthwhile for the City to respond to the auditor's complaint, to convince the Auditor that we are in compliance, and then we can retain the TIF money. Mr. Magnuson prepared a draft response, which he distributed at the meeting. He explained that TIF funding is a legal tool born out of the community development block grant policies of the 1950s where large tracts of land were demolished and new construction built. TIF was meant to promote new development where it might not otherwise take place. Because the money is designated as tax increment, it has to be used for specific purposes. Mr. Magnuson continued, the City's response is that Stillwater has what's called Tax Increment District Number 1, which is right in the center of that district is the downtown area Page 3 of 9 City Council Meeting September 13, 2011 where the bridge sits. He explained that one thing the City is permitted to do is "promote developments aimed at improving the physical facilities, quality of life and quality of transportation" within the district. City Attorney Magnuson then presented statistics of bridge use and traffic delay over a one -year period and that the conclusions are presented in the draft: He stated that the Historic Downtown is at the epicenter of traffic congestion caused by the Bridge in its present location. The Bridge rests on the middle of TIF District 1, Development District 1 which gives the City authority to promote development aimed at improving the physical facilities, quality of life and quality of transportation in the District. He continued by stating that the promotion of a new Bridge which will result in the closing of the Historic Bridge to traffic, will improve the physical facilities in the District, quality of life in the District and the quality of transportation in the District and under these circumstances the use of TIF funds from District No. 1 may be lawfully paid to Lobbyists hired to promote the construction of a new Bridge and the closing of the Historic Bridge to vehicular traffic. He stated that the conclusion is that by giving authority to promote, authority is given to secure the services of a promoter or advocate, i.e., a lobbyist, to promote a project. Councilmember Cook asked for confirmation that we have the authority of the auditors to speak publicly. Mr. Magnuson replied that that is correct. Councilmember Cook thought at the closed session that the Council came to a decision. Mr. Magnuson said he took the decision to mean that if we could do away with the objections by returning the $80,000, that would solve the complaint, and the answer is that it wouldn't. He stated that the City has right to respond to the Auditor's determination, and thus may not be penalized for a portion of the TIF money. Councilmember Cook thought everyone had agreed to accept the Auditor's finding, to respond that we were wrong and would pay back the money, even though we will get only part of the $80,000 back. Councilmember Mr. Roush stated that his position was that we disagree with the findings. Mayor Harycki said that with the new information, the letter does warrant a response in an effort to get the $80,000 TIF money back. He suggested that use of the word "lobbyist" be changed to "promoter" in the draft response. Councilmember Menikheim felt that we should admit we made a mistake and move on. Mr. Magnuson explained that paying these funds without a contract was the mistake; using TIF funds itself was not a mistake, and it doesn't hurt anything to issue a response. He continued, that it shows that the City acted in good faith and that the City has good argument and nothing in the Auditor's letter implied that we would not get the entire $80,000 back. Councilmember Polehna agreed that we have the right to respond and make an attempt to recover the money. Page 4 of 9 City Council Meeting September 13, 2011 Mayor Harycki suggested two courses of action: 1) disregard the response and admit we were wrong and deal with it; 2) send a response. He asked for clarification and direction for City Attorney Magnuson from the Council on which route to take. Councilmember Cook feels that the amount of the money is irrelevant. Mr. Magnuson responded that the use of this money under these circumstances to pay a lobbyist is permitted. The word "mistake" doesn't apply to the entire issue; it applies to not having a contract, not the transaction itself. Mayor Harycki feels we should send a response presenting the facts and findings from the City Attorney and once the response goes to the auditor, they make a final determination. He continued, by stating that so far they have sent "an initial notice" and that they don't yet have all the facts. He stated that the Auditor will then send a letter indicating their acceptance or rejection of the City's response and if there is a disagreement with their findings at that point, it would go to the State Attorney. Councilmember Menikheim said that he doesn't have a problem with using the TIF money as it was used, as long as it is done right, with an open contract. The Council represents Stillwater, not the river. A new bridge will allow the old bridge to be closed to vehicular traffic, but remain a part of Stillwater. Councilmember Polehna agreed. City Attorney Magnuson said that The Conach Group is willing to re -write the contract to comply with the auditor's objections. Mayor Harycki suggested that the response include an addendum regarding the contract. Councilmember Cook asked for clarification that we are not accepting the finding and are indicating the basis for our disagreement. The rest of the Council answered in the affirmative. Mayor Harycki asked for a consensus on the response. Motion by Mayor Harycki, seconded by Councilmember Roush, to send in a response regarding the TIF district, following our attorney's advice and analysis as presented in the draft, with modifications as recommended. Ayes: Councilmember Polehna, Menikheim, Roush, Mayor Harycki. Nays: Councilmember Cook City Attorney Magnuson will go over the draft, make changes as deemed necessary, and e- mail it to Councilmembers. He stated that the response is due by October 30. Mayor Harycki, on the issue of the contract, asked the City Attorney what he envisions this response should be. Page 5 of 9 City Council Meeting September 13, 2011 Mr. Magnuson responded that a letter should be sent appreciating the Auditor drawing this issue to the City's attention, that the City has sought and obtained return of the funds, that their advice is taken seriously, and that moving forward, the City will use best practices in the procurement and drafting of contracts that the City may with personal service vendors. He stated that the filing fee of $70 was returned along with the $80,000. Councilmember Cook asked that the Coalition stop using City Hall as their address. City Attorney Magnuson will take care of this. Ms. Cook also asked about the annual membership fees with the Coalition previously approved by the Council per Resolution #2010 -180, November 2010. Motion Councilmember Cook, seconded by Councilmember Roush, to rescind Resolution 2010- 180, Authorizing the City participation in the St. Croix River Bridge Crossing Coalition and payment of annual membership fee. Ayes: Councilmember Polehna, Cook, Menikheim, Roush, Mayor Harycki. Nays: None Council consensus was to direct the City Attorney to proceed with a response as outlined above, adding that the Coalition's address is changed from City Hall and that a copy will be given to Council before it is sent to the Auditor. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, directing the City Attorney to proceed as directed. All in favor. CONSENT AGENDA 1. Resolution 2011 -129, directing payment of bills 2. Possible approval of use of Lily Lake tennis courts for sale of Christmas trees, Stillwater Elks Motion by Councilmember Roush, seconded by Councilmember Polehna, approving the consent agenda as presented. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of authorization to_proceed with concept design work for the new fire station, which is planned to be attached to the new armory (continued from September 6 meeting). Community Development Director Turnblad informed the Council that City needs to decide by November 15, 2011 if it wishes to preserve the possibility of attaching a fire station to the armory and shares its program space and systems. He continued that November 15 is the date Page 6 of 9 City Council Meeting September 13, 2011 that the National Guard needs to submit its PPDC report to the State Designer Selection Board. He stated that if the city would like to preserve the possibility, then more fire station programming and feasibility work is necessary to assess fire station parking and access, space requirements, conceptual building design, building system needs construction and finish assemblies, space and system sharing with the armory, potential design and construction schedules, and an estimated budget. Mr. Turnblad stated that City Council recognized the need for the additional assessment work and affirmed this by approving a $20,000 line item in the 2012 fire department budget. He stated that staff presented a feasibility and programming proposal from Burns and McDonnell. He explained that since the firm conducted the programming design charette for the armory and knows the site and inter - related needs of the project, staff asked them to submit a proposal for the fire station work. He also informed the Council that Burns and McDonnell agreed to team with Collaborative Design, since they had completed work for the Fire Department on the potential fire station in the recent past, which would save the city money in background research. He explained that Burns and McDonnell together with Collaborative Design proposed to complete the work for $19,060. Council expressed an interest in an RFP process for competitive bids for the work so staff was directed to check with the National Guard to see if they could extend the city's decision deadline from November 15 to December 6 in order to accommodate the desired RFP process. Mr. Tumblad explained that the National Guard needs to hire a design consultant soon enough to make their next critical submittal date, which is June 1, 2012 which they must submit 35% complete design plans. Mr. Turnblad felt that maybe the National Guard may be able to wait until December 6, 2011 for the City's decision and that by Tuesday, September 13, the National Guard is expected to know with more certainty whether the City's decision deadline can be extended. Mr. Turnblad reviewed the RFP process and timeline process. He stated that since this is a feasibility design, it doesn't fall under construction publication guidelines. He continued that if the City goes out for competitive bids, Burns and McDonnell will submit a revised proposal based upon the RFP. Motion by Councilmember Polehna, seconded by Councilmember Menikheim to proceed with the RFP. Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki Nays: None Possible Approval of 2011 Harvest Fest Community Development Director Turnblad reviewed this event and stated that Summer Tuesdays Inc. and the Stillwater Convention and Visitor's Bureau are sponsoring the 2011 Stillwater Harvest Fest, located in North Lowell Park and adjacent City parking lots, to be held October 7 & 8. He continued that it is being expanded this year from one to two days to allow the addition of new activities and that on Friday evening there will be a Street Dance with alcohol sales and on Saturday evening there will be a free beer and wine tasting. He stated that music for the Street Dance will be played from 4 to 11 PM and that the nuisance ordinance requires outdoor music to end at 10 PM; however, Council has the option of Page 7 of 9 City Council Meeting September 13, 2011 waiving the time limit for events. He stated that in the downtown area, the Council's consideration of the waiver request does not need to be preceded by public notice. Mr. Turnblad stated that this special event will be by contract which allows the parking fees to be negotiated at a lower rate than established in the city's annual fee resolution and allows for responsibility clarification for the many elements of the event. He stated that all 46 parking spots in Lot #4 and 50 spots in Lot #5 will be reserved all day Friday and Saturday which will be posted for the event on Thursday evening. He explained if the entire lot is being reserved, it would be 50 parking spaces. Cory Buettner was present, and said that if Council objects to serving beer, that could be eliminated, but not having beer sales could affect attendance at the Street Dance and the revenue it will generate. Mr. Dougherty could do the beer tent on his deck, and then it would be private property. He also mentioned that the parking fee for Summer Tuesdays was $50 for each day the lots were used and asked that this event be treated in the same way rather than the $468. Councilmember Cook said that she felt that the 10 p.m. ending time for the music was reasonable and should not be extended to 11 p.m. Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution 2011- 131, Authorizing Harvest Fest, but not approve the noise variance. Ayes: Councilmembers Cook, Menikheim, and Roush Nays: Councilmember Polehna, Mayor Harycki Mr. Turnblad explained that if Mr. Dougherty has the beer tent on his private property, he already has a liquor license and would not need this temporary one unless his current license cannot be extended to the beer tent. Chief Gannaway will work with event sponsors about police coverage. Motion by Councilmember Cook, seconded by Councilmember Roush, approving the parking space fee of $468. All in favor. Motion by Councilmember Cook, seconded by Councilmember , to amended the contract with Item 2a - liquor sales will be on private property, not public, and Item 5 — music must cease by 10 p.m. All in favor. Mr. Buettner brought up another issue that he has been working with the Sheriff's Department of Washington County in regards to his water surface use application and the need for City Council approval. He was assured that #11 in the contract covers this. COMMUNICATION & REQUESTS Councilmember Polehna provided the Yellow Ribbon Update in which there will be a big picnic for military police at Washington Park on Saturday, and St. Paul Lutheran will do children's activities. Page 8 of 9 City Council Meeting September 13, 2011 ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush, to adjourn at 6:54 p.m. All in favor. ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2011 -129, Resolution 2011 -130, Resolution 2011 -131, Ken Harycki, Mayor Directing Payment of Bills Approval of authorization to proceed with concept design work for the new fire station, which is planned to be attached to the new armory Approval of 2011 Harvest Fest Page 9 of 9 iliwater THE BIRTHPLACE OF MINNESOTA RESOLUTION 2011 -132 STILLWATER HUMAN RIGHTS AWARD ANN ROCK WHEREAS, THE STILLWATER HUMAN RIGHTS COMMISSION REQUESTED NOMINATIONS FOR STILLWATER' S HUMAN RIGHTS AWARD; AND WHEREAS, ANN ROCK HAS BEEN NOMINATED FOR HER ACTIVE ROLE AS A TIRELESS DEFENDER OF HUMAN RIGHTS SPANNING MANY YEARS PAST; AND WHEREAS, SHE HAS WORKED ON THE PEACE AND SOCIAL JUSTICE COMMITTEE AT FIRST PRESBYTERIAN CHURCH IN STILLWATER; SHE ARRANGED SPEAKING VENUES AND HOUSING FOR PEOPLE PERSECUTED IN THE MIDDLE EAST FOR PRACTICING THEIR CHRISTIAN RELIGION; ATTENDED THE JOINT RELIGIOUS LEGISLATIVE COALITION'S DAY ON THE HILL, WHERE PEOPLE OF FAITH SPEAK TO THEIR LEGISLATORS ABOUT PRESSING HUMAN RIGHTS ISSUES; AND WHEREAS, ANN RAISED MONEY AND FOOD DONATIONS FOR VALLEY OUTREACH IN STILLWATER, AND STAND BY THE "STOP AND GO LIGHT" COLLECTION STATION; AND WHEREAS, ANN HAS ORGANIZED GROUPS OF FELLOW CHURCH WOMEN TO PARTICIPATE IN WOMEN BUILD FOR HABITAT FOR HUMANITY, MAINTENANCE AND LANDSCAPING FOR A NEEDY FAMILY; AND WHEREAS, ANN HAS WORKED ON THE PREPARATION AND SERVING OF MEALS FOR THE LAST SUNDAY SUPPERS WITH ASCENSION EPISCOPAL CHURCH, TRINITY LUTHERAN CHURCH, AND THE PRESBYTERY; AND WHEREAS, ANN AND FIRST PRESBYTERIAN HAVE A LONG - STANDING MISSION PARTNERSHIP WITH KWANZAA COMMUNITY CHURCH, IN NORTH MINNEAPOLIS, THAT HAS HELPED SUPPORT PROGRAMS, SUCH AS THE LYDIA PROJECT TO TEACH SEWING SKILLS TO WOMEN IN THE CONGREGATION AND COMMUNITY TO ENHANCE THEIR PERSONAL AND POTENTIAL JOB SKILLS, AND PROVIDED MEALS FOR KWANZAA'S FREEDOM SCHOOL. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT THIS AWARD IS PRESENTED TO ANN ROCK IN APPRECIATION OF HER OUTSTANDING LEADERSHIP, AND SHE IS HEREBY COMMENDED FOR THOSE EFFORTS. COUNCIL ALSO EXTENDS TO HER, ITS APPRECIATION FOR HER DEDICATED SERVICE. ADOPTED BY THE CITY COUNCIL THIS 4TH DAY OF OCTOBER, 2011. Ctty of tiQQwatelt, LVt innesota cP noedaunatioj WHEREAS, the City of Stillwater is committed to ensuring the safety and security of all those living in and visiting our community; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,500 people in the United States in 2009, according to the latest research from the nonprofit National Fire Protection Association (NFPA), and fire departments in the United States responded to more than 360,000 home fires; and WHEREAS, cooking equipment is the leading cause of home structure fires and associated injuries, and the third leading cause of home fire deaths; and WHEREAS, heating and electrical equipment and smoking materials are among the leading causes of all reported home fires; and WHEREAS, home candle fires are reported to a US fire department every 30 minutes, on average; WHEREAS, the risk of dying in a home structure fire caused by smoking materials rises with age; WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half, and WHEREAS, automatic fire sprinkler systems cut the risk of dying in a home fire by about 80 %; and WHEREAS, the Stillwater Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the City of Stillwater's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, the 2011 Fire Prevention Week theme, "It's Fire Prevention Week. Protect your Family from Fire!" effectively serves to remind us all of the simple actions we can take to keep our homes and families safe from fire during Fire Prevention Week and year- round. THEREFORE, I, Ken Harycki, Mayor of the City of Stillwater do hereby proclaim October 9 -15, 2011 as Fire Prevention Week, and I urge all the people of Stillwater to protect their homes and families by heeding the important safety messages of Fire Prevention Week 2011, and to support the many public safety activities and efforts of the Stillwater Fire Department. and and <AAayoh RESOLUTION 2011 -133 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,070,908.43 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -133 Account Temps Action Rental, Inc. Advanced Sportswear American Test Center Aramark Aramark Uniform Services Aspen Mills Board of Water Commissioner Carquest Auto Parts CDW Government, Inc. City of St. Paul City View Electric, Inc. Cole Papers Consolidated Welding Supply Ecolab Electric Fire & Security Emergency Apparatus Maintenanc Emergency Medical Products, In Fastenal Company Ferguson Waterworks Flexible Pipe Tool Co. Frontier Ag & Turf Gannaway John Gartner Restaurant Holdings LLC Goodin Company Hardrives Inc. Harris Warehouse Canvas & Camping Hedberg Aggregates Home Pro Vacuum Centers Law Enforcement Targets, Inc. League of MN Cities Insurance Trust Loffler Companies, Inc. Mac Queen Equipment Inc. Madden.Galanter.Hansen LLP Marine Services, Inc. Menards Metro Cities MN Dept of Labor & Industry MN Fire Srv. Cert. Board MnFIAM Book Store Municipal Code Corp. NAPA Auto Parts Natural Resource Group LLC NEOPOST Professional Services Boomlift Uniforms Annual safety testing Uniforms Uniforms, Mats, Supplies Uniforms Hydrant Extension Kit Equipment Repair Supplies Equipment Repair Supplies Asphalt Annual FA Inspection & Batteries Janitorial Supplies Welding Supplies Janitorial Supplies Replacment of smoke detectors Repair Engine 6108 Safety Equipment Misc shop supplies Repair Broken Pipes Repair sewer camera Repair Supplies Reimburse for Mileage and Uniforms Concession Supplies Building Repair 2011 Street Improvement Project Banner Repair Mulch Brush Roller for Vacuum Targets &Safety Glasses LMCIT Claim Replacement microphone for portable recorder Equipment Repair Charges Labor Relations Services Fiberglass and Paint Boston Whaler Fire Boat Supplies for Maintenance 2012 Metro Cities Membership Dues Equipment Repair Supplies Recertification Fee Training and Education Supplement pages to City Code Vehicle Repair Supplies Professional Services Supplies for postage machine 704.00 165.66 838.50 700.00 333.44 984.91 28.40 610.06 566.00 48.32 277.83 467.89 802.86 184.41 396.90 631.00 147.83 71.02 449.62 181.66 4,156.14 43.53 99.96 1,680.31 3,011.93 647,408.39 480.00 357.81 88.78 76.95 1,000.00 220.16 210.92 141.60 5,300.06 269.27 3,220.50 70.00 20.00 171.73 1,429.57 357.43 6,650.50 286.43 EXHIBIT "A" TO RESOLUTION #2011 -133 Northland Graphics O'Reilly Auto Parts Office Depot Olsen Chain & Cable, Inc. OnSite Sanitation Prairie Equipment Co. R & R Specialties, Inc. RiedelI Shoes, Inc. River Valley Printing Inc. S &T Office Products, Inc. Safe Assure Consultants Spartan Promotional Group St. Croix Boat &Packet Co. Stender, Jeff Stillwater Fire Relief Assoc Stillwater Gazette Stillwater Motor Company Stillwater Printing Stillwater Towing Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Tees Plus The Conach Group TRI County Law Enforcement Assoc Tri State Bobcat, Inc. USAble Life Viking Industrial Center Wal Mart Community Washington County Property Records Washington County Public Safety Radio Waste Management - Blaine Watermain Crossings LLC West Payment Center Wingfoot Commercial Tire Yocum Oil Company Zarnoth Brush Works, Inc. Ziegler, Inc. LIBRARY Amdahl Locksmith Baker & Taylor Bertalmio, Lynne BWI Page 2 Office Supplies Vehicle Repair Supplies Office Supplies HG Proof Coil Chain Unit Rentals Rental of Diesel Pump Zamboni Valves & Goal Netting Skates for Resale Business Cards Office Supplies Safety Training consulting No Parking Sunday Parade UD September Arena Management 3 Pay Periods Reimburse for Meals During Training Fire State Aid Subscription Vehicle Repairs & Maintenance Printing Flyers & Postage Towing Publications 2011 Stillwater Street Imp Paver Repair Asphalt DARE Supplies Aug 2011 Legislative Consulting Services Annual Agency Dues for 2011 Equipment Rental Term Life Insurance Safety Equipment & Harness for Confined Space Supplies Printing & Publishing 3rd qtr MHZ Radios for Police and Fire Garbage Waiver Facade Renovation Loan Program Information Charges Aug 2011 New tires squad Fuel Sweeper broom replacement Equipment Repair Supplies Lock Repair Library Materials Reimburse Mileage Library Materials 55.36 32.03 199.91 164.76 612.38 1,104.41 1,753.70 275.60 89.78 205.11 3,900.00 166.19 59,630.05 35.55 139,695.00 109.00 1,867.52 1,139.24 176.88 288.03 1,068.60 5,656.74 51.25 1,500.00 50.00 649.40 403.20 642.84 64.06 48.00 8,990.78 38.76 4,625.00 93.39 1,302.55 8,535.15 1,231.20 160.72 160.00 111.55 42.18 1,315.74 EXHIBIT "A" TO RESOLUTION #2011433 Page 3 Brodart Library Materials 2,850.99 Budget Lighting Light Bulbs 144.00 Comcast Telecommunications 49.90 Demco Processing Supplies 38.34 Grainger Building Repairs 179.43 Hansen, Ann Reimburse for Supplies 64.25 Midwest Tape AV Materials 429.75 MYR, Inc. Library Materials 15.00 National Trust for Historic Preservation Periodical 15.00 Office of Enterprise Technology Telephone 329.80 Pinnacle Building Services Professional Services 750.00 Quill Office Supplies 118.29 STI Software License 335.00 Toshiba Maintenance Contract 150.89 Washington County Library Telecommunications 1,514.00 LIBRARY AUGUST CREDIT CARDS L BERTALMIO Amazon.Com Len's Family Food Kowalski's Market LIBRARY SEPT. CREDIT CARDS L BERTALMIO Library Materials Meeting Refreshments Gallery Refreshments 172.55 24.06 72.91 Acorn Media Library Materials 548.87 Amazon. Com Library Materials 1,181.08 Kowalski's Market Gallery Refreshments 18.99 Len's Family Food Meeting Refreshments 21.11 Nonprofit Solutions Continuing Education 175.00 Shindigz Printing and Publishing 31.94 Walmart Supplies 72.95 LIBRARY AUG. CREDIT CARDS C BLOCHER Joker. Com Technology Support 12.00 ADDENDUM Ancom Technical Center Technical Service on Pagers 200.00 Anderson,Richard dba Lowell Inn Pymnt 1st Half Prop Tax Abatement 2011 4,519.69 Aspen Mills Uniforms 94.20 BD Water Commissioners Sept. 2011 WAC 10,494.00 Century College Education 129.00 Century Link Telephone 427.20 Clarey's Safety Equipment Parts 291.94 Delta Dental Jefferson Fire and Safety, Inc. Johnson, Jeff Lake Elmo Oil Lennar Family of Builders Magnuson Law Firm Met Council MN Dept of Labor & Industry Municipal Emergency Services NFPA Pogge, Michel St. Croix Boat & Packet Sanders Wacker Bergly Inc. Springbrook Software Inc. Stillwater Gazette Streicher's Xcel Adopted by the City Council this 4th Day of October, 2011 October Cobra 243.30 Tru Spec Pants and Boots 242.22 Reimburse for Mileage to Preservation Conf 77.00 Fuel for Air Boat 78.54 Return Dev Deposit Tess Park Restoratin Millbrook 21,785.86 Professional Services 10,251.83 September 2011 SAC 22,077.00 2011 3rd Qtr State Surcharge 4,991.80 Bunker Gear 1,860.29 Brochures for Fire Prevention Week 500.58 Reimburse for Mileage to Preservation Conf 77.00 Lowell Inn Ramp Cleaning Fee August 750.00 Pedestrian Walkway, North Lowell Park 9,655.00 Refundable Deposit V7 Migration 3,270.00 Yearly Subscription 109.00 Uniforms 215.99 Electricity, Gas 35,667.00 TOTAL 1,070,908.43 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -133 Account Temps Action Rental, Inc. Advanced Sportswear American Test Center Aramark Aramark Uniform Services Aspen Mills Board of Water Commissioner Carquest Auto Parts CDW Government, Inc. City of St. Paul City View Electric, Inc. Cole Papers Consolidated Welding Supply Ecolab Electric Fire & Security Emergency Apparatus Maintenanc Emergency Medical Products, In Fastenal Company Ferguson Waterworks Flexible Pipe Tool Co. Frontier Ag & Turf Gannaway John Gartner Restaurant Holdings LLC Goodin Company Hardrives Inc. Harris Warehouse Canvas & Camping Hedberg Aggregates Home Pro Vacuum Centers Law Enforcement Targets, Inc. League of MN Cities Insurance Trust Loffler Companies, Inc. Mac Queen Equipment Inc. Madden.Galanter.Hansen LLP Marine Services, Inc. Menards Metro Cities MN Dept of Labor & Industry MN Fire Srv. Cert. Board MnFIAM Book Store Municipal Code Corp. NAPA Auto Parts Natural Resource Group LLC NEOPOST Professional Services Boomlift Uniforms Annual safety testing Uniforms Uniforms, Mats, Supplies Uniforms Hydrant Extension Kit Equipment Repair Supplies Equipment Repair Supplies Asphalt Annual FA Inspection & Batteries Janitorial Supplies Welding Supplies Janitorial Supplies Replacment of smoke detectors Repair Engine 6108 Safety Equipment Misc shop supplies Repair Broken Pipes Repair sewer camera Repair Supplies Reimburse for Mileage and Uniforms Concession Supplies Building Repair 2011 Street Improvement Project Banner Repair Mulch Brush Roller for Vacuum Targets &Safety Glasses LMCIT Claim Replacement microphone for portable recorder Equipment Repair Charges Labor Relations Services Fiberglass and Paint Boston Whaler Fire Boat Supplies for Maintenance 2012 Metro Cities Membership Dues Equipment Repair Supplies Recertification Fee Training and Education Supplement pages to City Code Vehicle Repair Supplies Professional Services Supplies for postage machine 704.00 165.66 838.50 700.00 333.44 984.91 28.40 610.06 566.00 48.32 277.83 467.89 802.86 184.41 396.90 631.00 147.83 71.02 449.62 181.66 4,156.14 43.53 99.96 1,680.31 3,011.93 647,408.39 480.00 357.81 88.78 76.95 1,000.00 220.16 210.92 141.60 5,300.06 269.27 3,220.50 70.00 20.00 171.73 1,429.57 357.43 6,650.50 286.43 EXHIBIT "A" TO RESOLUTION #2011 -133 Northland Graphics O'Reilly Auto Parts Office Depot Olsen Chain & Cable, Inc. OnSite Sanitation Prairie Equipment Co. R & R Specialties, Inc. Riedell Shoes, Inc. River Valley Printing Inc. S &T Office Products, Inc. Safe Assure Consultants Spartan Promotional Group St. Croix Boat &Packet Co. Stender, Jeff Stillwater Fire Relief Assoc Stillwater Gazette Stillwater Motor Company Stillwater Printing Stillwater Towing Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Tees Pius The Conach Group TRI County Law Enforcement Assoc Tri State Bobcat, Inc. USAble Life Viking Industrial Center Wal Mart Community Washington County Property Records Washington County Public Safety Radio Waste Management - Blaine Watermain Crossings LLC West Payment Center Wingfoot Commercial Tire Yocum Oil Company Zarnoth Brush Works, Inc. Ziegler, Inc. LIBRARY Amdahl Locksmith Baker & Taylor Bertalmio, Lynne BWI Page 2 Office Supplies Vehicle Repair Supplies Office Supplies HG Proof Coil Chain Unit Rentals Rental of Diesel Pump Zamboni Valves & Goal Netting Skates for Resale Business Cards Office Supplies Safety Training consulting No Parking Sunday Parade UD September Arena Management 3 Pay Periods Reimburse for Meals During Training Fire State Aid Subscription Vehicle Repairs & Maintenance Printing Flyers & Postage Towing Publications 2011 Stillwater Street Imp Paver Repair Asphalt DARE Supplies Aug 2011 Legislative Consulting Services Annual Agency Dues for 2011 Equipment Rental Term Life Insurance Safety Equipment & Harness for Confined Space Supplies Printing & Publishing 3rd qtr MHZ Radios for Police and Fire Garbage Waiver Facade Renovation Loan Program Information Charges Aug 2011 New tires squad Fuel Sweeper broom replacement Equipment Repair Supplies Lock Repair Library Materials Reimburse Mileage Library Materials 55.36 32.03 199.91 164.76 612.38 1,104.41 1,753.70 275.60 89.78 205.11 3,900.00 166.19 59,630.05 35.55 139,695.00 109.00 1,867.52 1,139.24 176.88 288.03 1,068.60 5,656.74 51.25 1,500.00 50.00 649.40 403.20 642.84 64.06 48.00 8,990.78 38.76 4,625.00 93.39 1,302.55 8,535.15 1,231.20 160.72 160.00 111.55 42.18 1,315.74 EXHIBIT "A" TO RESOLUTION #2011 -133 Page 3 Brodart Library Materials 2,850.99 Budget Lighting Light Bulbs 144.00 Comcast Telecommunications 49.90 Demco Processing Supplies 38.34 Grainger Building Repairs 179.43 Hansen, Ann Reimburse for Supplies 64.25 Midwest Tape AV Materials 429.75 MYR, Inc. Library Materials 15.00 National Trust for Historic Preservation Periodical 15.00 Office of Enterprise Technology Telephone 329.80 Pinnacle Building Services Professional Services 750.00 Quill Office Supplies 118.29 STI Software License 335.00 Toshiba Maintenance Contract 150.89 Washington County Library Telecommunications 1,514.00 LIBRARY AUGUST CREDIT CARDS L BERTALMIO Amazon.Com Len's Family Food Kowalski's Market LIBRARY SEPT. CREDIT CARDS L BERTALMIO Library Materials Meeting Refreshments Gallery Refreshments 172.55 24.06 72.91 Acorn Media Library Materials 548.87 Amazon. Com Library Materials 1,181.08 Kowalski's Market Gallery Refreshments 18.99 Len's Family Food Meeting Refreshments 21.11 Nonprofit Solutions Continuing Education 175.00 Shindigz Printing and Publishing 31.94 Walmart Supplies 72.95 LIBRARY AUG. CREDIT CARDS C BLOCHER Joker. Com Technology Support 12.00 RESOLUTION 2011 -134 RESOLUTION RESCINDING RESOLUTION 2010 -180 WHEREAS, legislators, City of Stillwater representatives, Greater Stillwater Area Chamber representatives, Washington County representatives, Mn/DOT representatives met to discuss options and action items relating to St. Croix River Bridge Crossing issues; WHEREAS, the parties agreed to form a non -profit St. Croix River Bridge Crossing Coalition, authorization was given by Resolution 2010 -180 to participate in the Coalition and to pay the annual membership fee; WHEREAS, the office of the State Auditor (OSA) objected to payment of City funds to the St. Croix River Bridge Crossing Coalition (Coalition) on the basis that the City had not entered into a written contract with the Coalition before paying funds to the Coalition; and WHEREAS, the public would benefit if the funds would be returned to the City and prior commitments to the Coalition be cancelled and that further involvement with the Coalition be thoroughly discussed in a public process. NOW, THEREFORE, BE IT RESOLVED: 1. That Resolution 2010 -180 is hereby rescinded. 2. That authority to pay an annual membership fee is hereby revoked. 3. That the City Clerk notify the Coalition that Stillwater City Hall not be used as the official address of the Coalition. Adopted by the City Council of the City of Stillwater this 4th day of October, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Nancy Manos, Acting City Clerk RESCINDING RESOLUTION 2010 -180, AUTHORIZING THE CITY PARTICIPATION IN THE ST. CROIX RIVER BRIDGE CROSSING COALITION AND PAYMENT OF ANNUAL MEMBERSHIP FEE WHEREAS, legislators, City of Stillwater representatives, Greater Stillwater Area Chamber representatives, Washington County representatives, Mn/DOT representatives met to discuss options and action items relating to St. Croix River Bridge Crossing issues; and WHEREAS, one of the action items from that meeting was the possible formation of a non -profit St. Croix River Bridge Crossing Coalition; and NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the City participation in the St. Croix River Bridge Crossing Coalition and the payment of annual membership fees is hereby approved. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk MEMORANDUM TO: Mayor & City Council FROM: City Administrator Hansen DATE: September 30, 2011 SUBJECT: SafeAssure Training Contract Safe Assure has been providing the City with its required safety training for many years. As you recall, some changes were made and the Public Works Facility is hosting training for City employees and other cities at the PW facility. We have received favorable input from area cities that are very thankful for this opportunity as it saves us all money in travel expenses and time. We also receive a hosting discount that saves Stillwater $2,975 per year. RECOMMENDATION: The contract and discount are the same as last year, with the option to have the price guaranteed for three years. It is recommended that the contract be renewed for three years from October 2011 - September 2014. /nm APPROVAL OF SAFEASSURE CONSULTANTS, INC. FOR OSHA AND SAFETY CONSULTATION BE IT RESOLVED by the City Council of Stillwater, MN that the OSHA and Safety Consultation agreement between the City of Stillwater and SafeAssure Consultants, Inc. as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 9/22/2011 Re: SafeAssure Contract Reviewed by: Larry D. Hansen, City Administrator As you recall, the City has contracted with SafeAssure to provide safety training for over a decade. Last year we rebid the contract, and reaffirmed our agreement with SafeAssure, continuing as the host location with five surrounding communities participating in this safety training cooperative. This year they are offering an annual installment of $3,900.00, with a guaranteed rate for three years. Contract Cost Hosting Credit Net Cost to City $6,875.00 ($2,975.00) $3,900.00 Through the cooperative with other cities, the City will receive an annual savings of $2,975.00. RECOMMENDATION: Staff recommends that the safety training contract be approved for three years. ACTION REQUIRED: Council should decide to either the one or three year contract, pass a motion adopting a resolution approving the contract with SafeAssure. /nm September 14, 2011 City of Stillwater Attn:Diane Ward, Clerk 216 North Fourth St Stillwater MN 55082 Dear Diane: afe ssure® consultants, Inc. I am enclosing a renewal contract for your consideration. Please note the last page of the contract reflects an option to choose between a One Year, and a Three Year contract. Our Three Year contract is the same as our One Year contract with the exception that we guarantee the service rates will not increase for the Three Year contract time frame. If you choose the Three Year contract your office will be billed in three annual installments. In these times of budget uncertainties and increasing costs in so many areas, the Three Year option has become more popular, and we are happy to offer this option to you. A Three Year contract is also helpful in the planning of our budget as we go forward. No matter which option you choose, your employee "Training Schedule" will be reviewed and changed each year. This review will make certain that complete OSHA compliance and required staff training is complete and timely. We do thank you for your commitment to employee safety and to SafeAssure Consultants, Inc. I hope you are having a great summer in your beautiful part of Minnesota. Sinc Thank you so much for your business. J . es C. Peterson SafeAssure Consultants, Inc. C:File Chad ACCRED!TED BUS Rating P.O. Box 756 • 200 SW 4th Street • Willmar, MN 56201 • (Ph.) 320 - 231 -3803 • (Fax) 320 - 231 -1405 Toll Free: 1- 800 - 920 -SAFE • Email: info @safeassure.com • Web: www.safeassure.com CITY OF STILLWA TER The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that apply to The City of Stillwater are listed below: A.W.A.I.R. MN Statute 182.653 "An employer covered by this section must establish a written Work -place Accident& Injury program that promotes safe & healthful working conditions": EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action p /an shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies": CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 'Procedures shall be developed, documented & utilized for the contra/ of potentially hazardous energy when emp /oyees are engaged in the activities covered by this section': HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to emp /oyees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work-place..." RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment log and summary ofall occupadona/ injuries and illnesses for that establishment CONFINED SPACE 29 CFR 1910.146 If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program RESPIRATORY PROTECTION 29 CFR 1910.134 Written standard operating procedures governing the selection and use of respirators shall be established. 1IOf7 OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95 The employer shall institute a training program for all employees who are exposed to noise at or above an 8 -hour time weighted average of 85 decibels, and shall ensure emp /oyee participation in such a program. BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178 "On /y trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall be devised to train operators in the safe operation of Powered Industrial Trucks'. GENERAL DUTY CLAUSE PL91 -596 "Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their) employees " PERSONAL PROTECTIVE EQUIPMENT 1926.95 a) ' Application. "Protective equipment, including persona / protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. OVERHEAD CRANES 1910.179(j)(3) Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph 0)(1)(ii)(b) of this section, depending upon its activity ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSDs, MSD hazards and controls used to address MSD hazards " 210f7 In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man - lifts, and Vehicle- Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart 3 - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart 0 - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand -Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart 3 - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart 0 - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) 3IOf7 All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and /or Federal OSHA requirements. These programs /policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc. and will be the responsibility of The City of Stillwater to obtain as required to comply with OSHA standards. Our contract year will begin on the signing of this proposal /contract. Classroom training will be accomplished at a time convenient to most employees /management and so selected as to disrupt the workday as little as possible. All documents and classroom training produced by SafeAssure Consultants for The City of Stillwater are for the sole and express use by The City of Stillwater and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and /or additions to your program when necessary to comply with changing OSHA standards /statutes. These changes or additions, when made during a contract year, will be made at no additional cost to The City of Stillwater. All written programs /services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA /OSHA. SafeAssure Consultants, Inc. will reimburse The City of Stillwater should MNOSHA /OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA /OSHA fines that are unrelated to written programs mentioned above. 4IOf7 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Stillwater Written Programs & Training ' A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) • review /modify or write site specific program • documented training of all personnel • accident investigation • simulated OSHA inspection Employee Right to Know /Hazard Communication • review /modify or write site specific program • documented training of all personnel (general and specific training) • various labeling requirements • assist with installing and initiating DAMARCO Solutions, LLC, MSDS and data base program Lock Out /Tag Out (Control of Hazardous Energy) • review /modify or write site specific program • documented training of all personnel Emergency Action Plan • review /modify or write site specific program • documented training of all personnel Respiratory Protection • review /modify or write site specific program • documented training of all personnel Bloodborne Pathogens • review /modify or write site specific program • documented training of all personnel Cranes - Chains - Slings • review /modify or write site specific program • documented training of all personnel (inspections) Hearing Conservation (Occupational Noise Exposure) • review /modify or write site specific program • documented training of all personnel • decibel testing and documentation Personal Protective Equipment • review /modify or write site specific program • documented training of all personnel Confined Space • review /modify or write site specific program • documented training of all personal 5 Of 7 Powered Industrial Trucks /Forklifts • review /modify or write site specific program • documented training of all personnel • testing and licensing Ergonomics • review /modify or write site specific program • documented training of all personnel o job hazards - recognition o control steps o reporting o management leadership requirements o employee participation requirements General Safety Requirements • review /modify or write site specific program • documented training of all personnel The "SafeAssure Advantage" • On -Line training available for AWAIR, EAP, ERTK, ERGO, Bloodborne • Safety Committee Advisor • Employee Safety Progress Analysis • SafeAssure "Client Discount Card" from Fastenal Stores or Catalogs (15% off any item) • Job Hazard Analysis (JHA for more hazardous tasks /jobs) • Training manual maintenance • Safety manual maintenance • Documented decibel testing • Documented air quality readings -(CO2 testing in shops with 5 or more vehicle capacity) • Documented foot - candle readings (if needed) • OSHA recordkeeping • General Duty Clause • Assistance during an actual OSHA inspection • General safety recommendations • "ALERT" data base • Unlimited consulting services 6 Of 7 Contract/ Agreement THIS AGREEMENT is made this first day of October, 2011 between The City of Stillwater, Stillwater, Minnesota, herein referred to as The City of Stillwater and SafeAssure Consultants, Inc. 200 S.W. Fourth Street, Willmar, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local /state /national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this contract/agreement, The City of Stillwater (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by "The Harford" insurance companies. SafeAssure further agrees that The City of Stillwater will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Stillwater, its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Stillwater, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Stillwater, and nothing in this agreement shall be considered to create the relationship of an employer /employee. In consideration of this signed agreement/contract, for the period of Twelve Months (Option One), OR, Thirty Six Months (Option Two) from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Stillwater, the aforementioned features and services. These features and services include but are not limited to OSHA compliance recommendations and consultations, providing scheduled classroom- training sessions, writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Stillwater. ANNUAL (INSTALLMENT) $ 3,900.00 IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. OPTION ONE (12 MONTHS)11 X The City of Stillwater OPTION TWO (36 MONTHS) 1111111* X SafeA 's re • nsultants, Inc. X The City of Stillwater 7 Of 7 /\ 4\\\ �.\'.\\\'".\' �\ �• �' ��.\' �\\'\ 1\\'.\t'. �\'.' �V�\ 1' w�\\\' �.\' �t 1 \ \�\\4'� \ \'. \ \\4 \ \ \� \1�. \ \'�'.\ V 1\�. 4111 \ \ \1 \1� \1\'�'�\�. \ \ \ \\ \\\ \1+. \ \\ \ \\ \�.\ \11'4 \t \1 Safety Wise We Specialize" l I1!! Jr/l d1IIlI1l Jl IIl 11l Il flll lllJl!!l 11 II!!✓ Il Jl I!!!IlIIlJIIIIlI!!I!!IlIII!!Ill 11111111J IIfI11 lIl111IlIlIlIllflllll✓II111Jl, Ni.of Post Office Box 756 Willmar, MN 56201 www.safeassure.com RESOLUTION 2011 -136 ADOPTING DELINQUENT CLEAN UP SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent clean up services charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent clean up service charges and is hereby levied as an assessment against those parcels and the total is $12,805.30. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk City of Stillwater 2011 Certification of Delinquent Clean Up Services For Collection with the 2012 Property Taxes Project #00040 Term: 1 Year Rate: 10% CERTIFICATION PID AMOUNT 33.030.20.11.0132 $499.98 28.030.20.33.0081 $200.00 21.030.20.43.0009 $575.00 21.030.20.43.0025 $1,034.99 28.030.20.13.0101 $1,161.86 21.030.20.13.0074 $449.99 20.030.20.33.0071 $449.99 32.030.20.13.0070 $1,111.86 33.030.20.12.0139 $961.87 28.030.20.42.0137 $320.00 21.030.20.34.0036 $200.00 21.030.20.34.0149 $507.34 33.030.20.12.0121 $499.98 28.030.20.33.0061 $961.87 28.030.20.24.0073 $801.56 28.030.20.31.0088 $1,596.85 28.030.20.21.0066 $200.00 19.030.20.44.0042 $961.86 33.030.20.12.0087 $160.31 33.030.20.12.0101 $149.99 TOTAL: $12,805.30 RESOLUTION 2011 -137 ADOPTING DELINQUENT OTHER SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent other service charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent other services charges and is hereby levied as an assessment against those parcels and the total is $8,615.79. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk City of Stillwater 2011 Certification of Delinquent Other Services For Collection with the 2012 Property Taxes Project #00060 Term: 5 Years Rate: 4.5% PID CERTIFICATION AMOUNT 28.030.20.42.0137 $8,615.79 RESOLUTION 2011 -138 ADOPTING DELINQUENT LEGAL SERVICES CHARGES (NUISANCE PROPERTIES) WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent legal services charges pertaining to nuisance properties. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent legal services charges and is hereby levied as an assessment against those parcels and the total is $3,902.50. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk City of Stillwater 2011 Certification of Delinquent Legal Services (Nuisance Properties) For Collection with the 2012 Property Taxes Project #00050 Term: 5 Year Rate: 8% PID CERTIFICATION AMOUNT 28.030.20.44.0036 $3,902.50 A RESOLUTION AUTHORIZING APPOINTMENT OF AN INTERIM CITY ADMINISTRATOR WHEREAS, the City Administrator may be temporarily incapacitated due to a medical procedure; and WHEREAS, it is prudent and necessary to have a designee in the event of the absence or incapacity of the City Administrator. NOW THEREFORE BE IT RESOLVED, that in the event of absence or incapacity of the City Administrator, Shawn Sanders be appointed Interim City Administrator. Adopted by the City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk AMENDING RESOLUTION 2002 -11, AUTHORIZING THE ACTING CITY CLERK TO APPOINT AN ALTERNATIVE ACTING CITY CLERK WHEREAS, by Resolution 2002 -11, dated January 15, 2002, Larry D. Hansen was appointed to serve as Acting City Clerk in the absence or incapacity of the City Clerk; and WHEREAS, it is prudent and necessary to have a designee in the event of the absence or incapacity of the City Clerk and Acting City Clerk. NOW THEREFORE BE IT RESOLVED, that Resolution 2002 -11 is hereby amended to include "In the event of the absence or incapacity of the Acting City Clerk, the Acting City Clerk, may appoint a designee to carry out the duties of City Clerk." Adopted by the City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk STILLWATER PUBLIC LIBRARY 224 THIRD ST. N. STILLWATER MN 55082 To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2011 Capital Budget Release — Part III September 28, 2011 At its monthly meeting on September 13, 2011, the Board of Trustees passed a resolution requesting that the City Council approve the release of funds from the library's 2011 capital budget to install a self check machine in the children's library. We strive to have as many patrons check out their own materials as possible to lessen the need for additional staff hours at the Circulation Desk. The volume of check outs on our existing SelfCheck equipment warrants additional equipment on the Lower Level. Also, the Lower Level is shared by all ages. The lines at the existing SelfChecks may be slowed by children checking out their own materials, which they really enjoy doing. If patrons perceive that the line is too long, they will take their items to the Circulation Desk for check out. This new SelfCheck would be designed for children and placed in the children's library. The existing equipment is not at a height appropriate for children nor is the screen that they see designed with children's comprehension level in mind. Children must presently stand on a stool to reach the equipment, a situation that we would like to avoid. We have tested the 3M RFID SelfCheck Model 8422 equipment for 3M in its design stages. It was heavily used and very popular with children and their parents. 3M RFID SelfCheck Model 8422 $12,000 Memo DATE: September 27, 2011 TO: Mayor& City Council FROM: Sharon Harriso Finance Director RE: Railroad Lease BACKGROUND In December of 2000, the City of Stillwater assumed the Railroad's interest in a lease with St Croix Boat and Packet. St Croix Boat and Packet was paying the railroad $6,100 per year at the time the City assumed the lease. Since the time the City assumed the lease, the lease has been increased 2'/2% - 3% per year. In 2010, the lease was $7,999.86. Staff is recommending another 3% increase ($8,239.85) on the lease for 2011. ACTION REQUIRED If Council concurs with staff s recommendation, council needs to adopt a resolution approving 2011 lease in the amount of $8,239.85. APPROVAL OF INCREASE TO RAILROAD LEASE PAYMENT WHEREAS, the City of Stillwater assumed the Railroad's interest in a lease with St. Croix Boat and Packet in the amount of $7,999.86; and THEREFORE BE IT RESOLVED by the City Council of Stillwater, MN that the 3% increase of the Lease payment, in the amount of $8,239.85, on the Railroad Lease between the City of Stillwater and St. Croix Boat & Packet on file with the City Clerk, is hereby approved. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk ti 1 Iwater +E Ei81 PI.AC NNESO I. a. Memo To: Mayor and City Council From: Shawn Sanders, Publi 'Works Director Date: 9/27/ 2011 Re: Replacement of Welder for Public Works Background The current welder in the maintenance shop needs to be replaced. The welder is not working and cannot be repaired due in part because of its age and the inability to find parts. A welder is needed in order to make repairs on our vehicles, machinery and equipment. Discussion We received two quotes on a Synchowave 250 DX welder comparable replacement welder, Toll Welding Supply $5,212.50 and Consolidated Welding Supply $4857.00 Recommendation It is recommended that Council approve the purchase of a Miller 250DX Welder from Consolidated Welding Supply for $4857.00 plus tax.Because this purchase was unexpected and not budgeted for it would be split between the Streets, Sewer and Parks Operating Budgets utilizing Other Minor Equipment funds 111 Iwar H E fi ; N T H P L A ! ; t O F M i N N E Q! A MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Assistant Superintendant of Public Works CC: Larry Hansen, City Administrator Shawn Sanders Public Works Director/ City Engineer DATE: September 26, 2011 SUBJECT: Possible Purchase Top dresser/ Spreader Background With the increased use of ball fields and soccer and football and the implementation of our turf management plan the Stillwater Parks department has an increased need for a top dresser and fertilizer spreader. A top dresser is used to spread a thin layer of material such as sand, topsoil, or a compost mixture to help with drainage and aid in smoothing an athletic field surface. A spreader would be used for spreading both fertilizer and seed on our play areas. Discussion Currently, we have a spreader that works well in smaller areas but not in larger parks and we don't have a top dresser. We do borrow equipment from the School District or Washington County for fertilizing but because fertilizing has certain windows of opportunity throughout the growing season availability of the spreader during critical times has been difficult. Woodbury has two top dressers that we could borrow but they are larger pull behind designs used with bigger tractors and are used by their parks department almost constantly for fields and infields. I have been researching pieces of equipment for both trailer mounted and attachment design. Trailer mounted pieces are another piece of equipment to maintain and need more storage space. The attachment design is more compact, requires Tess storage space and Tess expensive we would be able to utilize an existing piece of equipment already owned by the city. It is the intent of the department to purchase attachments that can be used with existing equipment instead of additional pieces of equipment. Topdresser Two manufactures Tycropp and Dakota Peat & Equipment produce a top dresser that installs onto the Toro Workman 4200G. Both models would require upgrading the Workman with high flow hydraulics for approximately $1600.00. The hydraulics upgrade will also allow us to add more attachments in the future. I obtained a quote from MTI Distributing on a demo Tycropp top dresser unit for $4655.00 plus tax. This piece of equipment was acquired for demo purposes and has never been put into service. New cost is approximately $12,000.00, so the city would be purchasing at a considerable discount. Spreader Lely builds a 3 -point hitch mounted broadcast spreader that mounts to the John Deere 4720 tractor that can be calibrated for precise application of fertilizer and seed and broadcasts 52'. Both dealers handle the Lely line of spreaders and can be purchased for $2865.00 plus tax. Recommendation Staff has budgeted $28,000 for the purchase of a top dresser and spreader for 2011and recommends purchase of the spreader and top dresser from MTI for $7520.00 plus tax and the high flow hydraulics for $1600.00 for a total of $9120.00. z QA.Ar-62( oativvra Alks/f—N st water H E...H ! R * H Y i. q k. G P M tJ ti t S 4! A *444) MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Assistant Superintendant of Public Works CC: Larry Hansen, City Administrator Shawn Sanders Public Works Director/ City Engineer DATE: September 28, 2011 SUBJECT: Sewer Chewer replacement at Myrtle Street Lift Station DISCUSSION The Myrtle street lift station has a sewer grinder installed which grinds solids to a small enough diameter for the pumps to handle. The motor in the sewer grinder has failed and the knives need to be replaced. This lift station handles a large sewer district and has very little response time in case of a backup. In the past, the city has been found liable for sewer backups on Deer Path which is the first area affected when this lift station becomes inoperable. The existing grinder can be rebuilt from Quality Flow Systems Inc. for $14,360.00 , or a new one can be purchased and installed $16,960.00. RECOMMENDATION With the harsh environment this piece of equipment operates in, and life expectancy, staff recommends a new grinder be purchased and installed for $16,960.00 from Quality Flow Systems Inc. This would be a Capital Outlay purchase from the Lift Station Improvement Fund in the Sanitary Sewer Fund where funds are available. QQAAN'^Am *JP"1- ohA?pii I October 3, 2011 To: City Clerk City of Stillwater, MN Please consider this the written appeal of the special assessment for the property located at 1.3 t -i\MvN�SoN PLPce in Stillwater. Ido not believe that the property value has been increased and with this letter I am hereby protesting the amount to be assessed. In fact, the property value has likely declined. I believe the city should be paying for the maintenance of street and road repair to existing streets through the operating budget and not special assessments. When thedevelopment was built the improvements were paid for entirely by assessments. It is the city's responsibility to make the repairs and maintenance to keep the roads and other improvements in a good state. We have had a street with sewer, water, storm sewer and curb and gutter. The city did not do their job in keeping the road in good repair. The road was built in 1984 and not properly maintained by the city, which led to the significant maintenance. When the city does not maintain and neglects to do the required maintenance, it should not expect the property owner to pay for the project again with another special assessment. In closing and to re- iterate, I am protesting and appealing the assessment for the property located at 1310 t\f i r. k) PL CE , Stillwater, MN Property Owner A.-1.1_>1 t S Property Owner 0 • • i Page 1 1 of : U fl f I E\ N t it 1,7571_71/711 ^r1 a ='t !1 n t 1 i`e+ r I 1 1 .es a s October 3, 2010 To: City Clerk City of Stillwater, MN Please consider this the written appeal of the special assessment for our property located at 1300 Amundson Place in Stillwater. We do not believe that the property value of our parcel has been increased and with this letter we are hereby protesting the amount to be assessed. In fact, the property value has likely declined. We believe the city should be paying for the maintenance of street and road repair to existing streets through the operating budget and not special assessments. When our development was built the improvements were paid for entirely by assessments. It is the city's responsibility to make the repairs and maintenance to keep the roads and other improvements in a good state. We have had a street with sewer, water, storm sewer and curb and gutter. The city did not do their job in keeping the road in good repair. A properly built street that is properly maintained should last 50 years according to engineering standards for road building. This road was built in 1984 and not properly maintained by the city, which led to the significant maintenance. When the city does not maintain and neglects to do the required maintenance, it should not expect the property owner to pay for the project again with another special assessment. In closing and to re- iterate, we are protesting and appealing the assessment for our property located at 1300 Amundson Place, Stillwater, MN Diane Debion William Debion • Y Page 11 of: 10- 03 -'11 17:15 FROM -City of Baxter 2184545103 T -715 P0002 F -921 y 6a / (/ / / /`../ t. 4()m Vq9 ��x{F� �� ...' 5� - .-.Aar N..�.Frt1!�F � _, 5 57_,Z74-el‘,-, 5672ga _J./it-2 ___, lEf e.14iiesk, t.e,...„.a,-..- z_Lee_se_,_,-7 "Ye_ce , d-iek , - — — /.4:1,g_. eit:a4 S.,/ Cil."- 4/----1‘,- 69.42 --- , .r■'',$e_._7-_1 Alt aeoert r 4 s.. 2g t =- -8, e M Y .2_,e2f.edE-- 4,/t a /nye, / — - Ale .4A4- --,—/,41/,e' ' CEOVE-- ril Wi 11 OCT - 4 2011 1 IJ October 4, 2011 To : City Clerk City of Stillwater, Mn Please consider this the written appeal of the special assessment for the property located at 1201 Amundson Drive in Stillwater. I do not believe that the value of my property has been increased by the road repair and with this letter I am hereby protesting the amount to be assessed. Property Owner Property Owner Date / o /y /� ( • • • • October 3, 2011 To: City Clerk City of Stillwater, MN Please consider this the written appeal of the special assessment for the property located at I I C Au Y\&Sor r, in Stillwater. Ido not believe that the property value has been increased and with this letter I am hereby protesting the amount to be assessed. In fact, the property value has likely declined. I believe the city should be paying for the maintenance of street and road repair to existing streets through the operating budget and not special assessments. When thedevelopment was built the improvements were paid for entirely by assessments. It is the city's responsibility to make the repairs and maintenance to keep the roads and other improvements in a good state. We have had a street with sewer, water, storm sewer and curb and gutter. The city did not do their job in keeping the road in good repair. The road was built in 1984 and not properly maintained by the city, which led to the significant maintenance. When the city does not maintain and neglects to do the required maintenance, it should not expect the property owner to pay for the project again with another special assessment. In closing and to re- iterate, I am rotesting and appealing the assessment for the property located at t i 1 S A-y \ vAckSc r L) , Stillwater, MN perty Owner roperty Owner Page 11 of: Page 1 of 1 m.sobieski From: <mjsobieski @mmm.com> Date: Sunday, October 02, 2011 9:13 PM To: <m.sobieski@comcast.net> Subject: Letter to City of Stillwater - Street Assessment To: City of Stillwater, Minnesota From: Michael and Patricia Sobieski Regarding: Objection to 2011 Street Assessment on property at 1022 3rd Street North, Stillwater, MN Date: October 2, 2011 According to the City of Stillwater 2011 Street project assessment our property (1022 3rd Street North) is currently assessed at one full unit. In attending meetings with city representatives 1 was informed that the City of Stillwater assesses corner property at % unit. Therefore I believe the assessment 1 received in a written notice from the City of Stillwater at one full unit is incorrect and we object to that assessment. Our property is clearly on a comer of Wilkins and 3rd Street North. As you can see our property's street address is on 3rd Street, not on 1Mlkins Street, therefore it must exist on a corner lot. The street improvements are being done on IMlkins Street, not my home's street address of 3rd Street. According to the property maps from Washington County, Minnesota, my property is located on the comer of 3rd Street North and Wilkins Street. The Washington County map clearly shows that our property is on 3rd Street North and that there is a city owned 3rd Street abutting our property on the east side. Based on the above information regarding our property 1 believe that the assessment is incorrect and we object. The City of Stillwater should change our assessment to % unit to follow their own policies of comer lots assessed at unit. Michael and Patricia Sobieski 1022 3rd Street North Stillwater, MN55082 10/3/2011 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer gRX DATE: August 28, 2011 SUBJECT: 2011 Street Improvement Project, Project 2011 -02 Assessment Hearing and Adoption of Assessment Roll, L.I. 390 DISCUSSION: The project is completed except for restoration, signage, and a few completion items. Project costs are projected to come in 3% below the engineer's estimate presented in the feasibility study. The cost of the galvanized water service replacement was 33% below the feasibility estimate. It is proposed that the final assessments be lowered accordingly as presented in the table below. The assessment period would be 10 years at an interest rate of 4.5 %. We have received one letter of objection to the assessments. The table below shows the proposed reductions: Deferred assessments are proposed at 14 parcels that are vacant or have potential to be subdivided. Just because the parcel receives a deferred assessment does not mean it would meet all criteria to be subdivided, as a full planning review was not conducted. The deferred assessments would only be recovered if the parcels are built upon and would decrease by 1 /25th' (4 %) each year in accordance with the life expectancy of the street. The deferred assessment would terminate if not built upon within 25 years. RECOMMENDATION :: Staff recommends that Council hold the assessment hearing, adopt the attached assessment rolls for the 2011 Street Improvement Project as submitted, and authorize the deferred assessments. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2011- , RESOLUTION ADOPTING ASSESSMENT FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02, L.I. 390) and pass a motion adopting Resolution No. 2011- , RESOLUTION ADOPTING THE DEFERRED ASSESSMENTS FOR THE 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02, L.I. 390) Preliminary Assessment Proposed Final Assessment Wilkins Street $5,290 $5,130 Amundson/Oak area $3,800 $3,690 Mill single family area $1,960 $1,900 Mill townhouse area $980 $950 Galvanized water services $1,690 $1,125 Deferred assessments are proposed at 14 parcels that are vacant or have potential to be subdivided. Just because the parcel receives a deferred assessment does not mean it would meet all criteria to be subdivided, as a full planning review was not conducted. The deferred assessments would only be recovered if the parcels are built upon and would decrease by 1 /25th' (4 %) each year in accordance with the life expectancy of the street. The deferred assessment would terminate if not built upon within 25 years. RECOMMENDATION :: Staff recommends that Council hold the assessment hearing, adopt the attached assessment rolls for the 2011 Street Improvement Project as submitted, and authorize the deferred assessments. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2011- , RESOLUTION ADOPTING ASSESSMENT FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02, L.I. 390) and pass a motion adopting Resolution No. 2011- , RESOLUTION ADOPTING THE DEFERRED ASSESSMENTS FOR THE 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02, L.I. 390) September 26, 2011 Mr. Harycki, Mayor & Council Members 416 North Fourth Street Stillwater, MN 55082 Re: Assessment for Project No 2011 -02, L.I.390 Dear Mr. Mayor: I hereby object to the assessment ($5130.00) against my property, 1016 3rd Street North, (Parcel No. 2803020120053) on grounds that my property does not benefit from the improvements on Wilkins Street. Respectfully Submitted, Patricia LB Lockyear 1016 Third Street North Stillwater, MN 55082 651- 439 -2130 RESOLUTION ADOPTING ASSESSMENT FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02) L.I. 390 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment on the 2011 Street Improvement Project for the following properties. Properties abutting Wilkins Street (Owens Street to First Street), Oak/Oakes Street (Highway 5 to dead end), Amundson Drive, Amundson Lane, Amundson Circle, Amundson Court, Amundson Place, Dallager Court, Fischer Circle, West Sycamore Street (Owens Street to Stonebridge Trail), North Center Street (Saint Croix Avenue to Sycamore Street), West Saint Croix Avenue (Owens Street to Center Street), West Linden Street (Echo Lane to Owens Street), North Center Street (Linden Street to Meadowlark Drive), Robin Lane, Meadowlark Drive, South McKusick Lane, Towne Circle, McKusick Road Lane North, West Orleans Street (Harriet Street to 4th Street) and Stillwater Avenue between Owens Street and Meadowview Drive and Meadowview Drive. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MN: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2012, and shall bear interest at the rate of four and one half percent (4.5 %) per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2011. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2011. If the assessment is not paid by November 15, 2011, accrued interest from the date of the adoption of the assessment roll through December 31, 2011 will be added with the first installment due in 2012. If payment is not received by November 15, 2011, the amount listed above will be collected over a 10 -year period with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 4th day of October 2011. ATTEST: Ken Harycki, Mayor Larry Hansen, City Administrator RESOLUTION ADOPTING DEFERRED ASSESSMENTS FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02, L.I. 390) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2011 Street Improvement Project for the following property. Geocode 2003020410020 2003020410021 2003020410022 2003020410023 2003020440010 2103020330006 2103020330031 2103020330031 2103020330034 2103020340143 2903020120009 2903020120010 2903020140012 2103020330008 Address 1465 AMUNDSON LN 1475 AMUNDSON LN 1525 AMUNDSON LN 1545 AMUNDSON LN 1033 SYCAMORE ST W Vacant Lot Vacant Lot Vacant Lot 801 SYCAMORE ST W Vacant Lot 880 TOWNE CIR 890 TOWNE CIR Vacant Lot Vacant Lot Deferred charge $3,690.00 $3,690.00 $3,690.00 $3,690.00 $3,690.00 $3,690.00 $3,690.00 $1,845.00 $3,690.00 $5,130.00 $ 950.00 $ 950.00 $1,900.00 $1,900.00 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the deferred assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The deferred street assessment would be collected when a parcel is built on at the time that a building permit is approved. The deferred assessment will decrease by 4% each year and would terminate if the parcel is not built upon within 25 years. 3. The deferred assessments for these properties shall be filed with the office of county recorder. Adopted by the council this 4`h' day of October 2011. Ken Harycki, Mayor ATTEST Larry Hansen, City Administrator 2011 STREET IMPROVEMENT PROJECT PROJECT 2011 -02, L.I. 390 FINAL ASSESSMENT ROLL GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT ASMT 2003020410005 1180 SYCAMORE ST W BENIK MICKEY C 1180 SYCAMORE ST W STILLWATER MN 55082- 1,0 $3,690.00 $3,690.00 2003020410006 1160 SYCAMORE ST W SANDAGER GREGORY H & ANDREA 1160 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410007 1130 SYCAMORE ST W GALLION DAVID A & LAURIE M 1130 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690,00 $3,690.00 2003020410008 1100 SYCAMORE ST W YOUNGQUIST ANN E 1100 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410014 1570 AMUNDSON LN SCHULTE JAMES A & SUZANNE AM 1570 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410015 1560 AMUNDSON LN FAHRENDORFF FRANK D & MARY J 1560 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410016 1550 AMUNDSON LN KAUFER PAUL E & KELLI K 1550 AMUNDSON LN S STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410017 1530 AMUNDSON LN SPENCER DANIEL & LAVYRLE TRS & LAVYRLE J SPENCER T 1530 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410018 1480 AMUNDSON LN JOYER RODNEY A & KARON J 1480 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410019 1460 AMUNDSON LN GIFFORD CHARLES J & VICKI L 1460 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410020 1465 AMUNDSON LN SPENCER DANIEL & LAVYRLE TRS & LAVYRLE J SPENCER T 1530 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410021 1475 AMUNDSON LN SPENCER DANIEL & LAVYRLE TRS & LAVYRLE J SPENCER T 1530 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410022 1525 AMUNDSON LN SPENCER DANIEL & LAVYRLE TRS & LAVYRLE J SPENCER T 1530 AMUNDSON LN STILLWATER MN 55082 1,0 $3,690.00 $3,690.00 2003020410023 1545 AMUNDSON LN SPENCER DANIEL & LAVYRLE TRS & LAVYRLE J SPENCER T 1530 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410024 1575 AMUNDSON LN HUTTON WILLIAM M & SARA K BECHEL 1575 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410025 1585 AMUNDSON LN ERICKSON BRIAN D & MARY 1585 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410026 1580 AMUNDSON LN TORGERSON BRENT J & JOANNA W 1580 AMUNDSON LN STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020410032 1455 AMUNDSON DR JEWELL- PETERSON PATRICIA 1455 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020410033 1445 AMUNDSON DR REIER JAMES H & KAREN L 1445 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410034 1047 SYCAMORE ST W LARIVIERE MICHAEL L & JENNIFER L 1047 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410035 1425 AMUNDSON DR WRIGHTSMAN DAVID R & LAUREN J 1425 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410036 1401 AMUNDSON DR THIBODEAU MARK S & CYNTHIA J 1401 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020410037 1391 AMUNDSON DR MAGNUSON DAVID T & MARY E 1391 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020410038 1040 SYCAMORE ST W GROUP 41 LLC 5810 OLINDA AVE N STILLWATER MN 55082 1,0 $3,690.00 $3,690.00 2003020430012 1333 MCKUSICK RD LN N CORRIGAN EUGEN E 1333 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430013 1347 MCKUSICK RD LN N BUHR JEANE 1347 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430014 1359 MCKUSICK RD LN N EYLER GARY L & CONNIE M 1359 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430015 1365 MCKUSICK RD LN N CASEY GAIL L 1365 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430017 1301 MCKUSICK RD LN N ONSTAD MARTHA JO 1301 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430018 1309 MCKUSICK RD LN N DOYLE CELINDA A & CHARLES HUYINK 1309 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430019 1317 MCKUSICK RD LN N KASID GARY J & LOUISE E 1317 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430020 1325 MCKUSICK RD LN N LOBITZ L DONALD & GAYLE A 1325 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430022 1299 MCKUSICK RD LN N KOPEL JEANINE E & THOMAS M 1299 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430023 1289 MCKUSICK RD LN N BURNETT HARTLAND G & DARLENE 1289 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430024 1279 MCKUSICK RD LN N ROMNESS ARTHUR N & ELVERA S 1279 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430025 1269 MCKUSICK RD LN N GRUNDTNER JOHN A & SHIRLEY A 1269 MCKUSICK ROAD LN N STILLWATER MN 55082 1,0 $950.00 $950.00 2003020430027 1100 MCKUSICK RD LN N THEISSEN SHIRLEY L TRS 1100 MCKUSICK RD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430028 1106 MCKUSICK RD LN N KJELLSEN - SCHNEIDER KATHRYN 1106 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430029 1118 MCKUSICK RD LN N BERGLUND STEVEN W TRS & SANDRA D BERGLUND TRS 18466 TWIN CREEKS RD MONTE SERENO CA 95030 1.0 $950.00 5950.00 2003020430030 1112 MCKUSICK RD LN N RILEY AUDREY E 1112 MCKUSICK RD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 e'a?ali`0etw, -', ' °t'P'��0'n OFFERMAN LILLIAN V 1124 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 �.'« N. 4 idl.9S ' « "1'w$¢ ;.. %: c.� 176O03301MO euggi ...:. 9 5 P MOUTFI ..; MN' :' 7-;- $0.00 2003020430032 1130 MCKUSICK RD LN N RICHARDS RONALD D TRS & CONSTANCE M RICHARDS TRS 1130 MCKUSICK RD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430033 1136 MCKUSICK RD LN N MERENESS CHARLES E & CAROL J 1136 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430034 1142 MCKUSICK RD LN N KOVALCHUK ALEX TRS & STEPHANIE L KOVALCHUK TRS 1142 MCKUSICK ROAD LN N STILLWATER MN ' 55082 1.0 $950.00 5950.00 2003020430035 1148 MCKUSICK RD LN N SPEICH THOMAS L & SHARON L 1148 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430036 1154 MCKUSICK RD LN N GEORGE SANDRA G 1154 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430037 1160 MCKUSICK RD LN N STRUGALA JANET & CAROLINE 1160 MCKUSICK RD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430038 1166 MCKUSICK RD LN N DICKSON MARY K 1166 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430039 1178 MCKUSICK RD LN N DULON DOROTHY A 1178 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430040 1172 MCKUSICK RD LN N HANNER JOHN A TRS & DORIS E HANNER TRS 1172 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430042 1200 MCKUSICK RD LN N SCHULZ MANFRED H & SANDRA L GOZZI PO BOX 740 STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430043 1206 MCKUSICK RD LN N RASMUSSEN GORDON & ANN M 6473 S GINTY DR GOLD CANYON AZ 85118 1.0 $950.00 $950.00 2003020430044 1236 MCKUSICK RD LN N RISENDAL BORGHILD 0 & JAMES S & MARTHA MCCARTNEY 1236 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430045 1248 MCKUSICK RD LN N JONES PAUL & ELEANOR TRS & ELEANOR J JONES TRS 1248 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430046 1266 MCKUSICK RD LN N HARDER DANIEL E & LINDA W 1266 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430047 1284 MCKUSICK RD LN N SCHMIDT PHYLLIS J 1284 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430049 1259 MCKUSICK RD LN N DANIELS ROBERT L & WHITE & VIRGINIA M WHITE 1259 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430050 1249 MCKUSICK RD LN N KARR ROBERT A 1249 MCKUSICK RD LN N STILLWATER MN 55082 1,0 $950,00 $950.00 2003020430051 1239 MCKUSICK RD LN N COSTELLO HOWARD J & CAROL E 1239 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430052 1229 MCKUSICK RD LN N KERN JENNIFER 1229 MCKUSICK ROAD LN N STILLWATER MN 55082 1,0 $950.00 $950.00 2003020430053 1155 MCKUSICK RD LN N SWANSON GARY J 1155 MUKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430054 1149 MCKUSICK RD LN N OLESON LEONARD 0 & MARY JANE 1149 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950,00 2003020430055 1143 MCKUSICK RD LN N SHERBURNE DUANE E & JEAN A & KEITH E SHERBURNE 1143 MCCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 5950.00 2003020430056 1137 MCKUSICK RD LN N RICHTER STEVEN W & EILEEN W 1137 MCKUSICK ROAD LN N STILLWATER MN 55082 1,0 6950.00 $950.00 2003020430057 1131 MCKUSICK RD LN N O'BRIEN MARY C & SUSAN FENNERN 1131 MCKUSICK ROAD LN N STILLWATER MN 55082 1,0 $950.00 $950.00 2003020430058 1125 MCKUSICK RD LN N MADORE DONALD R & KATHLEEN E 413 LAKE AVE WHITE BEAR LAKE MN 55110 1.0 $950.00 $950.00 2003020430059 1119 MCKUSICK RD LN N KIEL RONALD R JR & BEVERLY J 1119 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT . ASMT 2003020430060 1113 MCKUSICK RD LN N GEGEN JOHN F & KATHLEEN M 1113 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430061 1107 MCKUSICK RD LN N CREIGHTON - HOLLEY CONSTANCE K & NOMAN F HOLLEY 1107 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950,00 $950.00 2003020430062 1101 MCKUSICK RD LN N VANN LOUIS E & MARY L 1101 MCKUSICK RD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430063 1061 MCKUSICK RD LN N GARLIE VIRGINIA 1061 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430064 1057 MCKUSICK RD LN N CARLSON DAVID R & JANICE K 1057 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430065 1053 MCKUSICK RD LN N LINNER EDWIN W & LILA J 1053 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950,00 $950.00 2003020430066 1037 MCKUSICK RD LN N ROSELL KATHRYN H 1037 MCKUSICK RD LN N STILLWATER MN 55082 1,0 $950.00 $950.00 2003020430067 1033 MCKUSICK RD LN N TIBBETTS DEAN A & CYNTHIA M 1033 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430068 1029 MCKUSICK RD LN N CROSS VICTORIA B & DAVID L 1029 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430069 1025 MCKUSICK RD LN N BORSON GERALD B & ELIZABETH A 1025 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 . $950,00 $950.00 2003020430070 1013 MCKUSICK RD LN N LINNER DAVID B & EVELYN L 1013 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950,00 2003020430071 1005 MCKUSICK RD LN N GOETZKE HALDOR H & EILEEN & EILEEN JOHNSON GOETZKE 1005 MCKUSICK ROAD LN N STILLWATER MN 55082 1,0 $950.00 $950.00 2003020430073 1049 MCKUSICK RD LN N SORENSON DARRELL C 1049 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430074 1045 MCKUSICK RD LN N FREDRICKSON WILLIAM R & JANE ELLINGSON 1045 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430075 1041 MCKUSICK RD LN N BOURASSA EARL D & MARGARET A 1041 MCKUSICK RD N STILLWATER MN 55082- 1.0 $950.00 $950.00 2003020430076 1021 MCKUSICK RD LN N MILLER ANITA R TRS & ROBERT F MILLER TRS 1021 MCKUSICK ROAD LN. N STILLWATER MN 55082 1.0 5950.00 $950.00 2003020430077 1017 MCKUSICK RD LN N OLIVER JOHN C & DOROTHY 8 1017 MCKUSICK ROAD LN N STILLWATER MN 55082 1.0 $950.00 $950.00 2003020430078 1001 MCKUSICK RD LN N KRUEGER ELAINE & ALVIN TRS 1001 MCKUSICK ROAD LN N STILLWATER ' MN 55082 1.0 $950.00 $950.00 2003020430079 1009 MCKUSICK RD LN N BANK FIRST TRUST & SAVINGS & ATTN TRUST DEPT PO BOX 350 TAYLORVILLE IL 62568 1.0 $950.00 $950.00 2003020440002 1250 CENTER ST N ,.. \. ... m E <a , : ® CUNNINGHAM RONALD A �, 3)4142 1; a: ..., „ .., 1250 CENTER ST N STILLWATER MVO MN 6$5164;9366 55082 1,0 $3,690.00 $0.00 $3,690.00 2003020440003 1002 ST CROIX AVE W DAVIS FAITH M 1002 ST CROIX AVE W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440007 1371 DALLAGER CT QUARBERG TIMOTHY A & AMYL 1371 DALLAGER CT STILLWATER MN 55082 1.0 53,690.00 $3,690.00 2003020440008 1361 DALLAGER CT OGREN DAVID L & KAREN A 1361 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020440009 1351 DALLAGER CT HOYT ROGER A & PATRICIA A 1351 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440010 1033 SYCAMORE ST W HOYT ROGER A & PATRICIA A 1351 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440011 1025 SYCAMORE ST W NELSON DEWAYNE J & JOANNE P KUBALA 1025 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440013 1015 SYCAMORE ST W SCHAAK JOSEPH R & SUSAN B & RICHARD L SCHAAK 1015 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440014 1341 DALLAGER CT MICHAELIS DANIEL J & MICHELLE R 1341 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440015 1331 DALLAGER CT MAHONEY PAUL J & DEBORAH J 1331 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690,00 2003020440016 1321 DALLAGER CT O'BRIEN ANDREW C 1321 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440017 1311 DALLAGER CT FRANZ MARK H & KELLY 1311 DALLAGHER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440018 1381 DALLAGER CT CURRAN DEREK S & MICHELE L 1381 DALLAGER CT STILLWATER MN 55082 1.0 $3,690,00 $3,690.00 2003020440019 1350 AMUNDSON PL JOHNSTONE THOMAS J & LEA M 1350 AMUNDSON PL STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440020 1340 AMUNDSON PL BOVEE WARREN R & PATRICIA J 1340 AMUNDSON PL STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440021 1330 AMUNDSON PL WELSHONS BENJAMIN R JR & B J 1330 AMUNDSON PL STILLWATER MN 55082 1,0 $3,690.00 $3,690.00 2003020440022 1320 AMUNDSON PL SHANNON C. GROVE, BURNET TITLE 5151 EDINA INDUSTRIAL BLVD, STE 500 EDINA MN 55439 1.0 53,690.00 $3,690.00 2003020440023 1310 AMUNDSON PL DAVIS SALLY S TRS 1310 AMUNDSON PL STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440024 1300 AMUNDSON PL DEBLON WILLIAM S & DIANE K 1300 AMUNDSON PL STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440025 1250 AMUNDSON CT MATCHINSKY MICHAEL J & DENISE 1250 AMUNDSON CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440026 1240 AMUNDSON CIR BRANDT DONALD E & BARBARA S 1240 AMUNDSON CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440027 1230 AMUNDSON CT GUSTAFSON CHARITY V 1230 AMUNDSON CT STILLWATER MN • 55082 1.0 $3,690.00 $3,690.00 2003020440028 1220 AMUNDSON CT MARTIN DAN & PAMELA D.R. 1220 AMUNDSON CT STILLWATER MN 55082 1.0 53,690,00 $3,690.00 2003020440029 1210 AMUNDSON CT HOHENSTEIN KARL R & CHERYL V 1210 AMUNDSON CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440030 1200 AMUNDSON CT STROEHMER DEAN 1200 AMUNDSON CT STILLWATER MN 55082 1.0 53,690.00 $3,690.00 2003020440031 1140 AMUNDSON DR HOLMBERG FRANCOIS R 1140 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440032 1120 AMUNDSON DR OPSTAD NEIL C & AMY 1120 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440033 1080 AMUNDSON DR FAYERWEATHER DUANE M & HELEN 1080 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440034 1060 AMUNDSON DR NESS BRIAN L & KATIE L 1060 AMUNDSON DR STILLWATER MN 55082 1,0 $3,690.00 $3,690.00 2003020440035 1040 AMUNDSON DR LARSON JAMES L & DENISE M 1040 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440036 1020 AMUNDSON DR LEDOUX PHILIP J & KATHERINE A 1020 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440037 1301 DALLAGER CT STEWART FRANK R JR & ORDELL 1301 DALLAGER CT STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440038 1291 AMUNDSON DR ANDERSON ROBERT S & JENNIFER J 1291 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690,00 2003020440039 1281 AMUNDSON DR VOLLMER KATHLEEN J 1281 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440040 1261 AMUNDSON CIR CARLSON BRIAN T & HARMONY 1261 AMUNDSON CIR STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020440041 1241 AMUNDSON CIR KUULA RICHARD L & KAREN M 1241 AMUNDSON CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440042 1221 AMUNDSON CIR BLISS JAMES F & VICKI J 1221 AMUNDSON CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440043 1201 AMUNDSON DR NELSON DENNIS CARL & PAULA R 1201 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440044 1135 AMUNDSON DR JOHNSTON TERESA B 1135 AMUNDSON DR STILLWATER MN 55082 1,0 $3,690.00 $3,690.00 2003020440045 1115 AMUNDSON DR JORDAHL BERNIE C & MARGARET 1115 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440046 1075 AMUNDSON DR CRIST DAVID R & KYLE M 1075 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440047 1055 AMUNDSON DR VANBALLEGOOYEN CHRIS G & CINDY M VANBALLEGOOYEN 1055 AMUNDSON DR STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2003020440049 1020 SYCAMORE ST W MARTIN THOMAS D 1020 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2003020440051 1270 CENTER ST N ELWELL MICHAEL J & GINA 1270 CENTER ST N STILLWATER MN 55082 1.0 $3,690.00 53,690.00 2003020440068 1015 NENA DR THORBUS ROBERT E & JOAN P 1015 NENA DR STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2103020330002 933 ST CROIX AVE W DIEDIKER MATTHEW & MEGAN HAUGAN 933 ST CROIX AVE W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330006 KROENING KENNETH J & JOYCE E & JOYCE E QUINN -KROEN 901 W ST CROIX AVE STILLWATER MN 55082 1.0 53,690.00 $3,690.00 2103020330009 901 ST CROIX AVE W KROENING KENNETH J & JOYCE E & JOYCE E QUINN -KROEN 901 W ST CROIX AVE STILLWATER MN 55082 1.0 $3 690.00 $3,690.00 2011 -02 Final Assessment Roll 2 of 6 9/28/2011 GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT ASMT 2103020330012 1275 CENTER ST N STARK ANNE C 14757 130TH STN STILLWATER MN 55082 1.2 $4,428.00 $4,428.00 2103020330013 819 SYCAMORE ST W WILLE LORNA L 819 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330014 1245 CENTER ST N GILL MARY J KRENIK 1245 CENTER ST N STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330015 900 ST CROIX AVE W PARNELL DONALD 900 ST CROIX AVE W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330016 950 ST CROIX AVE BERGMANN JULIE L 950 ST CROIX AVE W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330024 809 ST CROIX AVE W FARRIS REBECCA A & MARTIN T SWANLUND 809 ST CROIX AVE W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330028 1218 OWENS ST N DUDAS CHARLES & KI SUN TRS 13639 127TH ST N STILLWATER MN 55082 0.6 $2,214.00 $2,214.00 2103020330031 MAJESKI DAVID L & MARY E TRS 801 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330031 MAJESKI DAVID L & MARY E TRS 801 SYCAMORE ST W STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2103020330034 801 SYCAMORE ST W MAJESKI DAVID L & MARY E TRS 801 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330034 801 SYCAMORE ST W MAJESKI DAVID L & MARY E TRS 801 SYCAMORE ST W STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 , «aa.�,.,� 2103020330039 yH� 704 °,�.�k! WILKINS ST %,�a%%�hu.�Wa W >a,.: `'..� CALVERLEY GARY D & LUCILLE M 704 WILKIN ST W STILLWATER MN "«s 55082 95.0 1,0 $6,004.95 $5,130.00 $6,004.95 $5,130.00 2103020330040 712 WILKINS ST W RAYMO DAVID E & MARY J 712 WILKEN ST STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020330055 624 WILKINS ST W DAY DEAN A & PATRICIA WRIGHT 624 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020330056 620 WILKINS ST W SCHWALEN KENNETH W TRS 3090 N LEXINGTON AVE # A5 ROSEVILLE MN 55113 1.0 $5,130.00 $5,130.00 2103020330058 1110 WILLIAM ST N HOFFBECK KEITH A & BARBARA H 1110 WILLIAMS ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020330105 1000 SYCAMORE ST W ANDERSON JEANNE M TRS 1000 SYCAMORE ST W ' STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330106 950 SYCAMORE ST W MARX MICHAEL J 950 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330107 900 SYCAMORE ST W SCHOUVELLER ROBERT J 900 SYCAMORE ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330108 860 SYCAMORE ST W ABBOTT ALICE K 860 SYCAMORE ST STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2103020330109 820 SYCAMORE ST W MAJESKI DAVID L & MARY E TRS 801 SYCAMORE ST W STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2103020340111 618 WILKINS ST W ADAMS TIMOTHY P 618 W WILKINS ST STILLWATER MN 55082 0.5 $2,565.00 $1,125 $3,690.00 2103020340112 614 WILKINS ST W LIPP ANTHONY W 614 WILKIN ST W STILLWATER MN 55082 1.0 $5,130.00 $1,125 $6,255.00 2103020340113 610 WILKINS ST W ROETTGER DAVID & NANCY PO BOX 171 STILLWATER MN 55082- 1.0 $5,130.00 $1,125 $6,255.00 2103020340114 608 WILKINS ST W LANGER KATHERINE W & NEIL J 608 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $1,125 $6,255.00 2103020340115 502 WILKINS ST W BAILEY GLORIA G 502 W WILKINS ST STILLWATER MN 55082 1.0 $5,130.00 $1,125 $6,255.00 2103020340116 422 WILKINS ST W CAMPBELL DAVID L & CAROL A TRS 984 HONFLEUR CT SUNNYVALE CA 94087 1.0 $5,130.00 $1,125 $6,255.00 2103020340119 406 WILKINS ST W CHRISTINA HANNA BURNET TITLE 5151 EDINA INDUSTRIAL BLVD, STE 500 EDINA MN 55439 1.0 $5,130.00 $5,130.00 2103020340120 402 WILKINS ST W MCGRORTYTRACY 402 WILKINS ST W STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020340136 324 WILKINS ST W SEVERIN SCOTT LEE 324 WILKINS ST W STILLWATER MN 55082 0.5 $2,565.00 $1,125 $3,690.00 2103020340138 318 WILKINS ST W ROETTGER HERBERT D & JOYCE E 318 WILKIN ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020340139 310 WILKINS ST W ELLIOTT WILLIAM & HEIDI 310 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $1,125 $6,255.00 2103020340140 304 WILKINS ST W CHRISTINA HANNA BURNET TITLE 5151 EDINA INDUSTRIAL BLVD, STE 500 EDINA MN 55439 1.0 $5,130.00 $5 130.00 2103020340141 300 WILKINS ST W NYBERG ADAM R PO 8OX 2057 STILLWATER MN 55082 1,2 $6,156.00 $6,156.00 's1 5 � «4s,..' `a: e�»� '� i « - - �.,,�, KILBOURNE MARCIA ETAL 23130 EVERTON AVE N FOREST LAKE MN 55025 1.2 $6,156.00 $6,156.00 Pte ' `,�,r� ae �.. ,� ,�.: .«a�i �. °.Y�b' xL '.n�... �.6 -. � d� :- :.� u' y� 3a�,.. � ua�.' ,. ., ,Y�, v'�x^'�+.&H,'��.'9":kf:,.t%, r a.+",�a, c ,,0210 �4,oi' n,�%A S a„' �� .a,^, �.' y N:.,iu.�q ��J��. $0.00 2103020340143 BAYLISS LLC 1100 4TH ST N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020340144 1100 4TH ST N BAYLISS LLC 1100 4TH STN STILLWATER MN 55082 0.6 $3,078.00 $3,078.00 2103020340149 418 WILKINS ST W WENDTTHOMAS & JULI HAGSTROM PO BOX 13 MARINE ON ST CRO MN 55047 1.0 $5,130.00 $1,125 $6,255.00 2103020340151 412 WILKINS ST W MCDONALD ELIZABETH A 10749 110TH ST N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020430003 106 WILKINS ST W DONOVAN JOHN J III & ALICIA 106 WILKINS ST W STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020430004 120 WILKINS ST W ARMSTRONG R THOMAS & CHERYL A 3805 TREVINO DR ROUND ROCK TX 78664 0.5 $2,565.00 $2,565.00 2103020430011 1106 2ND ST N MATTOX JASON A & SANDI J 1106 2ND ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020430018 1104 1ST ST N ANDERSON DONALD L 275 125TH AVE HUDSON WI 54016 0.5 $2,565.00 $2,565.00 2103020430020 1101 2ND ST N PEARSON EMILEE & LUCIA 1101 2ND ST N STILLWATER MN 55082 0.5 $2,565.00 $1,125 $3,690.00 2103020430098 1024 1ST ST N ZAWORSKI RAYMOND E & SHIRLEY 1024 1ST ST N STILLWATER MN 55082 0.5 $2,565.00 $1,125 $3,690.00 2103020430099 209 WILKINS ST E LUCKE RICK J 209 WILKINS ST E STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020430103 1024 2ND ST N JAHNKE DOUGLAS A & MARIE J 1024 2ND ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2103020430104 105 WILKINS ST E JAHNKE DOUGLAS A & MARIE J 1024 2ND ST N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2103020430105 1022 3RD ST N SOBIESKI MICHAEL J & PATRICIA 1022 3RD ST N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020120053 1016 3RD ST N ROBERT J LOCKYEAR TRS & PATRICIA L B LOCKYEAR TRS 1016 3RD ST N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020210003 1015 5TH ST N SHIMOTA JON M 1015 N 5TH ST STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020210007 1016 5TH ST N KOGLER BRIAN J 1016 5TH ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020210009 401 WILKINS ST W THOMPSON GEORGE I & ANN M 401 W WILKIN ST STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020210010 409 WILKINS ST W SCHMIDT EDWARD & WENDY BROWN 409 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020210011 415 WILKINS ST W MCLEMORE CLAYTON & CASSIE J 415 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020210012 421 WILKINS ST W CULLEN ROBERT W & CAROL M 421 WILKINS ST W STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020210015 505 WILKINS ST W ALLEN KENNETH E & RANA S 505 W WILKINS ST STILLWATER MN 55082 0.5 $2,565.00 $1,125 53,690.00 2803020210016 511 WILKINS ST W MYHRA ANTHONY J 9272 OTCHIPWE AVE N STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020210017 617 WILKINS ST W LANOUX DENNIS C & DENISE R 617 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020210018 623 WILKINS ST W BREY CHARLES G & CYNTHIA M 623 WILKINS ST W STILLWATER MN 55082 0.5 $2.565.00 $2,565.00 2803020210138 1010 4TH ST N ELLIOTT BILLY J 1010 4TH ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020220001 1012 WILLIAM ST N BELLMAN OLIVE G 1012 WILLIAM ST N STILLWATER MN 55082 0.5 $2,565.00 $2,565.00 2803020220015 703 WILKINS ST W STEPHEN HUEBSCHER 703 WILKINS ST W STILLWATER MN 55082 1.0 $5,130.00 $5,130.00 2803020220016 625 WILKINS ST W HARTY MARLENE R 10910 QUARRY AVE N STILLWATER MN 55082 1.2 $6,156.00 $6,156.00 2803020220017 631 WILKINS ST W GONIA PAUL L & SANDRA J CARTER GONIA 631 WILKENS ST W STILLWATER MN 55082 1.2 $6,156.00 $6,156.00 2803020220018 701 WILKINS ST W WESTMORELAND JEREMIAH & SUSAN 701 W WILKIN ST STILLWATER MN 55082 1.0 $5.130.00 $5,130.00 2011 -02 Final Assessment Roll 3 of 6 9/28/2011 GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT ASMT 2803020230087 404 OWENS ST N BROWN GAIL C - 404 OWEN ST N STILLWATER MN 55082 0.5 $950.00 $950.00 2803020230088 1016 LINDEN ST W OAKES MATTHEW B & RENEE M 1016 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230094 1104 MEADOWLARK DR MUTTER MARINES A 1104 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230096 503 CENTER ST N MUTTER MARINES A & COLLEEN EDDY 1104 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230097 1112 LINDEN ST W ZANIEWSKI RONALD A & ELOISE 1112 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230098 403 SHERBURNE ST N KRESS KENNETH R & MARY J 403 SHERBURNE ST N STILLWATER MN 55082 1.0 $1,900.00 $1,125 $3,025.00 2803020230099 1124 LINDEN ST W STABERG BARRY J & MARY ANNE 1124 W LINDEN ST STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230101 415 CENTER ST N CHRISTENSON DOUGLAS E & MARY 415 CENTER ST N STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230102 1118 LINDEN ST W SOLEM GREGORY 14375 57TH ST N STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230103 318 SHERBURNE ST N MARCHETTI JOSEPH D 318 SHERBURNE ST N STILLWATER MN 55082 0.5 $950.00 $950.00 2803020230104 1115 LINDEN ST W SMITHSON PAUL W & LESLIE MCINENLY 1115 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230109 1119 LINDEN ST W BUCK ULRICK KRISTEL C 1119 LINDEN ST W STILLWATER MN 55082 1.2 $2,280.00 $2,280.00 2803020230110 1123 LINDEN ST W HOGOBOOM ROBERT M & NANCY E 1123 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2803020230111 312 OWENS ST N HURD GARY H 312 OWENS ST N STILLWATER MN 55082 0.5 $950.00 $950.00 2803020230118 317 SHERBURNE ST N MKS FAMILY LTD PTSHP 9990 COLLEGE BLVD 8110 OVERLAND PARK KS 66210 0.5 $950.00 $950,00 2903020110008 865 AMUNDSON DR MYRVOLD BRADLEY D & JODY L 865 ADMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110009 845 AMUNDSON DR JACKSON BENJAMIN & CECILIA TRS & CECILIA D JACKSON 845 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110010 825 AMUNDSON DR ANDERSON BRADLEY D & JOANN K ANDERSON 825 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110011 781 FISCHER CIR ATKINSON NIEL B & JENNIFER M 781 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110012 771 FISCHER CIR ALICE M STEHR REV TRS AGR 6/21/10 771 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110013 761 FISCHER CIR OUSLEY JOSEPH L JR & NANCY J 761 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110014 751 FISCHER CIR FIALA MARY LOU 751 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110015 741 FISCHER CIR GATES MARK J 741 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110016 731 FISCHER CIR MOELLER STEPHANIE J 731 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110017 721 FISCHER CIR BORG DAVID L & EVELYN M 721 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110018 711 FISCHER CIR HEANEY LYNN C & STEVEN R 711 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110019 701 FISCHER CIR DAVIS NORMAN M & JEAN B 701 FISCHER CIR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110020 960 AMUNDSON DR MYERS MYLES R & CAROL J 960 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110021 940 AMUNDSON DR JOHNSON DARRELL N & VICTORIA 940 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110022 920 AMUNDSON DR GALENTI KURT W & STARK KATHRYN 920 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110024 801 AMUNDSON DR SANDBERG TODD M & SUSAN L 801 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110025 775 AMUNDSON DR GILDE BRIAN M & HEIDI J 775 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110026 755 AMUNDSON DR AARO KARL P & ANNELISE 755 AMUNDSON DR STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2903020110027 750 AMUNDSON DR CARLSON ARTHUR V & LORRAINE 750 AMUNDSON DR STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2903020110028 770 AMUNDSON DR FRIEDRICH MELVIN M 770 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110031 865 TOWNE CIR TANNER ROBERT E & MARY H 865 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110032 855 TOWNE CIR PRITCHARD DOUGLAS & JANET M 855 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110033 845 TOWNE CIR LARSON EDGAR J TRS & ANNA M LARSON TRS 845 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950,00 2903020110034 835 TOWNE CIR HUELSMANN MARY E 835 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110035 825 TOWNE CIR BERGGREN CLIFFORD L & JOYCE D 825 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110036 815 TOWNE CIR LIBERDA STEVEN C & MARGO A 350 MAIN ST N # 216 STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110037 800 TOWNE CIR STILLMAN JON CRAIG & JANE E 800 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110038 810 TOWNE CIR LOPEZ PETER JR 810 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110039 820 TOWNE CIR ANDERSON KAREN E 820 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110045 919 TOWNE CIR GILBERT KATHLEEN M 919 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110046 911 TOWNE CIR HOFFMAN ROGER & NANCY 911 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110047 909 TOWNE CIR LEE RICHARD A & VALERIE 5660 NEWBERRY AVE N STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110048 901 TOWNE CIR LAVERTY JESSE R & ALOUISE E 901 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020110050 813 AMUNDSON DR HAMZE PHILIPPE 6410 12TH AVE S RICHFIELD MN 55423 1.0 $3,690.00 $3,690.00 2903020110052 995 AMUNDSON DR VIVIAN T HURLEY TRS 995 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110053 975 AMUNDSON DR MCGURRAN TINA L 975 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110054 955 AMUNDSON DR SWANSON PATRICIAA 955AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110055 935 AMUNDSON DR HARDER DONNA F 935 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020110056 915 AMUNDSON DR ELIZABETH L MORNINGSTAR REV TRS 08/04/09 915 AMUNDSON DR STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020120005 830 TOWNE CIR N THUESON THOMAS M 610 MAIN ST N APT 204 STILLWATER MN 55082- 1.0 $950.00 $950.00 2903020120006 840 TOWNE CIR SHANNON GERALD T TRS 1600 ISLAMORADA BLVD # 7113 PUNTA GORDA FL 33955 1.0 $950.00 $950.00 2903020120009 880 TOWNE CIR FREDRICKSON. EVELYN H 860 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120010 890 TOWNE CIR HEIMERMAN QUENTIN 0 & SALLY A 900 TOWNE CIR STILLWATER MN 55082 1.0 , $950.00 $950.00 2903020120011 920 TOWNE CIR ERICKSON LEIF 0 & LINDA R 920 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120012 930 TOWNE CIR NELSON DIANE M 930 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120013 910 TOWNE CIR ELLIOTT ALICE L 910 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120014 900 TOWNE CIR HEIMERMAN QUENTIN 0 & SALLY 900 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120018 860 TOWNE CIR FREDRICKSON EVELYN H 860 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120019 850 TOWNE CIR ROBERT L OLSON 16183 W. RED ROCK DR SURPRISE AZ 85374 1.0 $950.00 $950.00 2903020120024 949 TOWNE CIR JAMES & ANNELLA SEIBERLICH TRS 21612 YELLOWSTONE CT SUN CITY WEST AZ 85375 $0.00 2903020120025 959 TOWNE CIR CHANDLER CAROLE R 3110 VAN AVE NE #9 ALEXANDRIA MN 56308 1,0 $950.00 $950.00 2903020120026 951 TOWNE CIR FLETCHER MARY R 951 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120027 941 TOWNE CIR FITCH PAMELA H TRS 941 TOWNE CIR STILLWATER MN 55082 1,0 $950.00 $950.00 2011 -02 Final Assessment Roll 4 of 6 9/28/2011 GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT ASMT 2903020120028 939 TOWNE CIR RHODENBAUGH WILLIAM D & JUDITH 939 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120029 931 TOWNE CIR FIDER MARY M 931 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120036 929 TOWNE CIR ENRIGHT M PATRICIA TRS 929 TOWNE CIR STILLWATER MN 55082 1.0 $950.00 $950.00 2903020120037 921 TOWNE CIR KNODT CHRISTINE TRS & CHARLES KNODT TRS 180 INTERLACHEN WAY CT STILLWATER MN 55082 1.0 $950.00 $950.00 2903020130001 1624 MCKUSICK LN JACHIM ANTON G & DOROTHY J 1624 MCKUSICK LN STILLWATER MN 55082 1.0 51,900.00 $1,900.00 2903020130002 1628 MCKUSICK LN FARR DAN R & BEVERLY J 1628 MCKUSICK LN STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020130003 1632 MEADOWLARK DR GUTBROD SUSAN L & RALPH A 1632 MEADOWLARK DR STILLWATER MN 55082 1.0 51,900.00 $1,900.00 2903020130004 1636 MEADOWLARK DR BROTHEN ROBERT A & KATHLEEN 1636 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020130010 1524 MEADOWLARK DR HUBERT KATHLEEN 0 1524 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140002 1310 . MEADOWLARK DR KILKELLY JANET C 1310 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140004 1314 MEADOWLARK DR PETERSON PATRICIA L 1314 MEADOWLARK DR STILLWATER MN 55082 1.0 51,900.00 51,900.00 2903020140005 1312 MEADOWLARK DR CLARK LESLEY F & ELAINE K 1312 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140007 1316 MEADOWLARK DR BALDRICA JAMES R & COLLEEN L 1316 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140008 1322 MEADOWLARK DR SWANSTROM DONNA 1322 MEADOW LARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140009 1404 MEADOWLARK DR KALAMBOKIDIS NICHOLAS & LAURA 1404 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140010 1410 MEADOWLARK DR SIEGLER GREGORY W & GAYLE E 1410 MEADOWLARK DR STILLWATER MN 55082 1.0 51,900.00 $1,900.00 2903020140012 JEANS RICHARD T & AUDREY L 1505 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140013 1602 MCKUSICK LN FREDERICKSON ELAINE A 1602 MCKUSICK LN STILLWATER MN 55082 1.0 $1,900.00 $1,900,00 2903020140014 1606 MCKUSICK LN BERNARDIN RODNEY A & ELIZABETH 1606 MCKUSICK LN STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140015 1608 MCKUSICK LN HEWITT JAY T 1608 MCKUSICK LN STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140016 1610 MCKUSICK LN LEFTO JEFFRY T & JOCELYN C 1610 MCKUSICK LN STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140017 1522 MEADOWLARK DR BAGGOTT GARY W & JANE M 1522 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140018 1204 LINDEN ST W CHRISTENSON BRYAN 1204 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140019 1212 LINDEN ST W JONES GERARD J & LESLIE L 1212 LINDEN ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140027 1414 LINDEN ST W HEISE TIGER & SCHWENDEMAN JILL 1414 LINDEN ST W STILLWATER MN 55082 0.5 $950.00 5950.00 2903020140030 1409 MEADOWLARK DR NOVALANY JOSEPH & ALAYNE F 1409 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140032 1321 MEADOWLARK DR MULLER JON TERRY & DONNA MAE 1321 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140035 1311 MEADOWLARK DR SIMONET PHILIP N & JANET 1311 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140036 1315 • MEADOWLARK DR NICKELL TERRANCE E & WANDA L 1315 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140038 1309 MEADOWLARK DR MCNEIL LISA & PATRICK 1309 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140040 1307 MEADOWLARK DR CROSS PETER G & LISA A 1307 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140043 1301 MEADOWLARK DR WEID GENE F & CAROL L 1301 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2903020140044 412 CENTER ST N OVERSTAD LAURIE A 412 N CENTER ST STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140045 1504 LINDEN ST W NOBLES DIANNE C 1504 LINDEN ST STILLWATER MN 55082 0.5 $950.00 5950.00 2903020140051 1517 MEADOWLARK DR JUNKER THOMAS A & CHARYL S 1517 MEADOWLARK DR STILLWATER MN 55082 1.0 51,900.00 51,900.00 2903020140052 1519 MEADOWLARK DR ZEULI PAULA J 1519 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140055 1505 MEADOWLARK DR JEANS RICHARD T & AUDREY L 1505 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140057 412 ROBIN LN HOHLT MARY B 412 ROBIN LN STILLWATER MN 55082 1.0 $1,900,00 $1,900.00 2903020140059 325 ECHO LN KALUSCHE DANIEL J 325 ECHO LN STILLWATER MN 55082 0.5 5950.00 5950.00 2903020140083 1415 MEADOWLARK DR RUETTEN ROGER M & MARGARET R 1415 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020140084 1513 MEADOWLARK DR NELSON CHRISTINE L TRS & DAVID P NELSON TRS 1513 MEADOWLARK DR STILLWATER MN 55082 1.0 $1,900.00 51,900.00 2903020430033 409 OAKES ST S O'BRIEN PATRICK J & ESTELLA 409 OAKES ST S STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020430042 1888 OAK ST W ROETTGER STEVEN J & BARBARA 1888 OAK ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020430046 1905 OAK ST W FURST JERALYN & JAMES R LAMMIE JR 1905 OAK ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020430047 1919 OAK ST W RAYKOWSKI MATTHEW T & JULIE K 1919 OAK ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020430048 RING TAMMY M & BRYAN D 1925 OAK ST W STILLWATER MN 55082 0.5 51,845.00 $1,845.00 2903020430078 1920 OAK ST W DUKE JAY M & NATAYA M HOFFMAN 1920 OAK ST W STILLWATER MN 55082 0.5 $1,845.00 $1,845.00 2903020430079 1912 OAK ST W PELTIER MEGAN S & MICHAEL J DECORSEY 1912 OAK ST W STILLWATER MN 55082 1.0 $3,690.00 $3.690.00 2903020430080 1904 OAK ST W LARSON RICHARD L & NANCY E 1904 OAK ST W STILLWATER MN 55082 1.0 $3,690.00 $3,690.00 2903020430081 405 OAKES ST S STOUT JEREMY R & JADA L 405 OAKES ST S STILLWATER MN 55082 1.0 $3,690.00 53,690.00 3303020130013 1342 4TH ST S WEITALA DONALD J & DENISE M 541 HOMEWOOD AVE ST PAUL MN 55115 0.5 $950.00 $950.00 3303020130015 218 ORLEANS ST W KIESOW RICHARD C 218 ORLEANS ST W STILLWATER MN 55082 0.5 5950.00 $950.00 3303020130016 216 ORLEANS ST W OSWALD BRIAN R & TIKI A 216 ORLEANS ST W STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 3303020130027 1426 5TH ST S CAMPBELL CHRISTOPHER J & MARY DENUCCI CAMPBELL 1426 5TH ST S STILLWATER MN 55082 0.5 $950.00 $950.00 3303020130028 1405 6TH ST S KOHLER JENNY 1407 6TH ST S STILLWATER MN 55082 0.6 $1,140.00 $1,140.00 te^. ..� " 65 $11,995.34 $11,900.00 2103020330008 KROENING KENNETH J & JOYCE E & JOYCE E QUINN -KROEN 901 W ST CCRROI AVE E STILLWATER MN 55082 1.0 . $1,900.00 $1,900.00 2103020330020 1120 OWENS ST N CHRISTOPHERSON PAMELA M 1120 OWENS ST N STILLWATER MN 55082 0.5 $950.00 $950.00 2103020330025 1212 OWENS ST N GREGORY GARY 1212 OWENS ST N STILLWATER MN 55082 0.5 $950.00 $950.00 2103020330085 820 STILLWATER AVE W ROELLER RONALD M & DONNA J 820 W STILLWATER AVE STILLWATER MN 55082 1.0 $1,900.00 $1,900.00 2103020330086 804 STILLWATER AVE W BICKNER WILLIAM E & MARY M 804 STILLWATER AVE W STILLWATER MN 55082 1.0 $1,900.00 $1,900,00 2103020330089 1116 MEADOWVIEW DR LEAHY JUDITH A 9010 OAKHILL AVE N STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330090 1112 MEADOWVIEW DR SIMONET MICHAEL D 120 CHESTNUT ST W STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330091 1108 MEADOWVIEW DR J R STOCKSTEAD LIVING TRS 2/23/1994 750 HIGHWAY 95 NORTH APT 306 BAYPORT MN 55003 1.0 $950.00 $950.00 2103020330092 1104 MEADOWVIEW DR SZCZEPANSKI IDA J 1104 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330093 1102 MEADOWVIEW DR SIMONSON WESLEY M 1102 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330094 1106 MEADOWVIEW DR MURPHY ROBERT D & CAROL A 1106 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330095 1110 MEADOWVIEW DR MURTHA HELEN M 1110 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2011 -02 Final Assessment Roll 5of6 9/28/2011 GEO PROPERTY ADDRESS TAXPAYER NAME STREET GALV DEFRD TOTAL TAXPAYER ADDRESS TAXPAYER CITY STATE ZIP UNITS ASMT ASMT ASMT ASMT 2103020330096 1114 MEADOWVIEW DR BLOOMGREN PATRICIA A 1114 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330097 1115 MEADOWVIEW DR DERAGISCH RENEE 1336 HECLA DRIVE APT 220 LOUISVILLE CO 80027 1.0 $950.00 $950.00 2103020330098 1111 MEADOWVIEW DR BJORKMAN JOSEPH A & MARCY A 1111 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330099 1107 MEADOWVIEW DR STEVENS RONALD G & LINDA M 1107 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330100 1103 MEADOWVIEW DR LARSEN KARIN CHANDRA 1103 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330101 1105 MEADOWVIEW DR WILSON RICHARD G & LAVONNE C 1105 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330102 1109 MEADOWVIEW DR CHAVES LUCYANN 1109 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330103 1113 MEADOWVIEW DR ROLOFF CHARLES J & ALICE C 1113 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2103020330104 1117 MEADOWVIEW DR OAKES JENNIFER A 1117 MEADOWVIEW DR STILLWATER MN 55082 1.0 $950.00 $950.00 2803020220038 900 OWENS ST N IND SCH DIST #834 ATTN TONY WILGER 1875 S GREELEY STREET STILLWATER MN 55082 120 $2187.60 $2,187.60 Assessment Legend $18.23 mill and overlay institutional 2nd Tax•a er $950.00 mill townhouse unit 1111MIcommercial _ ........ 2111. $1.900.00 mill single family unit $3,690.00 Amundson /Oak unit Bad address $5,130.00 Wilkins unit $63.21 Wilkins commercial $18.23 Mill commercial $1,125 Galvanized service 2011 -02 Final Assessment Roll 6 of 6 9/28/2011 MEMORANDUM TO: Mayor and City Council FROM: Michel Pogge, City Planner DATE: September 29, 2011 RE: Downtown Pedestrian Walkway Project Public Restroom Building DISCUSSION Bids for the Downtown Pedestrian Walkway Project Public Restroom Building were opened on Tuesday, September 27, 2011. The City received six bids with the low bid submitted by Terra General Contractors. The low bid was $297,700.00. The architect's estimate for the project was $276,016.00. Due to the number of bids received, City Staff and the Architect are confident that the bid represents a fair market value. Additionally, the Architect has reviewed the bid line items from Terra General Contractors and did not find anything that raised concerns. Bids on the main part of the Pedestrian Walkway Project are due to the City on October 12th and will be presented to the City Council for possible action on October 18th. RECOMMENDATION Accept the bids submitted for the Downtown Pedestrian Walkway Project Public Restroom Building and award the contract to Terra General Contractors. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2011- ACCEPTING BIDS AND AWARDING THE CONTRACT FOR DOWNTOWN PEDESTRIAN WALKWAY PROJECT PUBLIC RESTROOM BUILDING. ACCEPTING BID AND AWARDING CONTRACT FOR DOWNTOWN PEDESTRIAN WALKWAY PUBLIC RESTROOM BUILDING WHEREAS, pursuant to an advertisement for bids for the Downtown Pedestrian Walkway Public Restroom Building, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and BIDDER BID AMOUNT Terra General Contractors $297,700.00 GA Construction, Inc. $319,000.00 Cates Fine Homes, LLC $356,620.00 Ebert Construction $394,400.00 James Steele Construction Company $439,000.00 George Siegfried Construction Co. $445,600.00 ENGINEER'S ESTIMATE $276,016.00 WHEREAS, it appears that Terra General Contractors of Rogers, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Terra General Contractors of Rogers, Minnesota in the name of the City of Stillwater for the Downtown Pedestrian Walkway Public Restroom Building according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 4th day of October 2011. Ken Harycki, Mayor ATTEST Nancy Manos, Acting City Clerk ti11waLQ T tit B P A C .: 0 ' ' M; N N E S B `: A City Council DATE: September 2, 2011 APPLICANT: City of Stillwater REQUEST: Sale of Parkland to St Croix Preservation Co Inc LOCATION: A five -foot strip of land along the east side of the Water Street Inn Parking Lot. COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use ZONING: CBD - Central Business District PC DATE: September 6, 2011 REVIEWERS: Community Dev. Director, City Attorney, and City Engineer PREPARED BY: Michel Pogge, City Planner ibte BACKGROUND The City of Stillwater is seeking to voluntarily acquire a 43.88 foot by 91.4 foot parcel of land from St Croix Preservation Co Inc, Parcel "A" on the included map. Parcel "A" will be incorporated in the new pedestrian walkway project that connects Main St to Lowell Park and the various parking areas east of Main Street. In exchange for Parcel "A" the City has agreed to provide to St Croix Preservation Co Inc a 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5, Parcel "B ". When Parcel "B" was acquired from the railroad it was done so for "park purposes" to accommodate a future trail which will still be the case after the transfer of the 5 foot wide strip of land. Since Parcel "B" was purchased by the City for park purposes, in order to be disposed of by the City, Article XVI of the City Charter must be followed. As required by the Charter, notice of the public hearing proposed sale was published in the Stillwater Gazette once each week over 4 successive weeks on Aug 5,12,19, and 26. After the public hearing, if the Council chooses to dispose of the property, the council must adopt an ordinance authorizing the disposal by a 4/5 vote of the council. The disposal of the property would only become effective after 30 days of publication of the ordinance so long as a petition is not filed opposing the disposal as outline in the City Charter. Water St N Vacation Request Page 2 SPECIFIC REQUEST The request before the Council is should the City convey to St Croix Preservation Co Inc a 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5 as part of the overall land exchange between the City and St Croix Preservation Co Inc. The conveyance is subject to a sidewalk, roadway, and public utility easement in favor of the City of Stillwater over the southerly 9.9 feet. ALTERNATIVES The Council has the following options: 1. Approve the first reading of the ordinance. 2. Deny the first reading of the ordinance. 3. Continue the public hearing until the September 20, 2011 City Council meeting. STAFF RECOMMENDATION That the City Council approve the first reading of the ordinance as presented. Attachments: Map ORDINANCE 1040 AN ORDINANCE AUTHORIZING THE DISPOSAL OF PROPERTY ACQUIRED FOR PARK PURPOSES BY THE CITY OF STILLWATER IN ACCORDANCE WITH CITY CHARTER ARTICLE XVI THE CITY COUNCIL OF THE CITY OF STILLWATER DOES HEREBY ORDAIN: 1. ENACTING (a) The Stillwater City Council is seeking to voluntarily acquire a 43.88 foot by 91.4 foot parcel of land from St Croix Preservation Co Inc, Parcel "A" on the included map (Exhibit "A "). Parcel "A" will be incorporated in the new pedestrian walkway project that connects Main St to Lowell Park and the various parking areas east of Main Street. In exchange for Parcel "A" the City will provide the following to St Croix Preservation Co Inc: convey a 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5, Parcel "B "; vacate a 9.0 foot by 208.1 foot section of Water St, Parcel "C "; reimburse the owner for cost related to the acquisition; provide a loan to reconstruct the entire Water St Inn parking lot; and relocate the exiting curb line and utilities in the portion of Water Street proposed to be vacated. Parcel `B" (legally described in Exhibit `B ") is currently adjacent to Municipal Parking Lot #5 and was originally acquired by the City of Stillwater for park purposes to accommodate a future trail. After said sail of the 5.0 -foot strip of land, the remaining land will still accommodate a future trail. The City Council has determined it to be in the best interest of the City of Stillwater to dispose of said property. The City intends to covey said Parcel `B" to St Croix Preservation Co Inc. It is the intent of St Croix Preservation Co Inc to use Parcel "B" as part of their parking lot. Parcel `B" is proposed to be conveyed without additional restrictions by the City. Article XVI of the Stillwater City Charter provides for the procedure to dispose of city owned property acquired for park purposes. Notice of this proposal has been public in Stillwater Gazette on August 5, 12, 19, and 26, 2011 as required by the City Charter Section 16.02. (h) The Stillwater City Council conducted a public hearing on this proposal on Tuesday, September 6, 2011 and all persons desiring to be heard have been allowed to testify. Written comments were recorded. (i) a) No objections were received either in person or in wiring. The Mayor and City Clerk are authorized and ordered to sign such deeds necessary to convey parcel `B" to St Croix Preservation Co Inc. (k) That the conveyance not be made until all rights of appeal under the City Charter have been exhausted. 2. SAVING. In all other ways the Stillwater City Code will remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of , 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: City Clerk Exhibit `B" Temporary description: That part of Government Lots 2 and 3, Section 28, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at the southeast corner of Block 18 of the Original Town of Stillwater, thence easterly along the north line of Myrtle street a distance of 5.00 feet; thence northerly, parallel with east line of said Block 18 a distance of 208.10 feet; thence westerly, parallel with the north line of Myrtle Street to the east line of said Block 18; thence southerly along said east line to the point of beginning. A sidewalk, roadway, and public utility easement is retained by the City of Stillwater over the southerly 9.9 feet of the property. BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082 -0242 Phone: 651 - 439 -6231 • FAX: 651 - 439 -4061 September 29, 2011 Nancy Manos 216 4th St N Stillwater, MN 55082 Re: Board of Water Commissioners Member Application Dear Nancy After reviewing the applications for the opening on the Board of Water Commissioners, l feel that Robert Gag would be a good candidate to serve on the Board of Water Commissioners because of his past experience on City Council and other Boards and Commissions he has served on. I recommend Robert Gag for the open position on the Board of Water Commissioners. Sincerely, eve Speedling President APPOINTING ROB GAG TO THE WATER BOARD NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appoints Rob Gag to the Water Board to fill the unexpired term of James O'Brien, ending June 30, 2012. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor Attest: Acting City Clerk STAFF REQUEST ITEM Department: St. Croix Valley Recreation Center Date: 9/17/2011 DESCRIPTION OF REQUEST Insulation added to existing dome structure this will greatly reduce our natural gas usage and has a 1.5 year payback FINANCIAL IMPACT The funding will come from 2009 cip We currently working with xcel on a rebate up to 10,000 ADDITIONAL INFORMATION ATTACHED Yes No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: n Date: APPROVAL OF ESTIMATE FOR INSULATION OF ST. CROIX VALLEY REC DOME WITH YEADON FABRIC DOMES, LLC BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the estimate for insulation of St. Croix Valley Rec dome between Yeadon Fabric Domes, LLC, and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk YEADON ESTIMATE - ST.CROIX VALLEY SPORTS CENTER Account: St. Croix Valley Sports Complex Contact: Doug Brady Phone Number: (651) 430 -2601 Fax Number: (651) 430 -2415 Billing Address: 1675 Market Drive, Stillwater, MN 55082 Shipping Address: 1675 Market Drive, Stillwater, MN 55082 Job Number: 9011 Customer EIN: 41- 080606 Description of Work and Materials: 1) Insulation for 324'x 249'x75' 2) Velcro and hangers to prepare the dome to receive the insulation 3) Install of Insulation - includes labor and equipment Price: $70,000.00 (includes shipping). Any applicable PST, GST, state taxes, and local taxes are not included in price. Terms of Payment: Net 30 Days. Signature required: Date: Please sign, date, and return for acceptance. Email or Fax signed form to: serviceTyeadondomes.com or fax (651) 633 -2019 to confirm. Yeadon Fabric Structures, LTD. Kerr Industrial Park, RR#3 Guelph, Ontario, N 1 H 6119 Phone: 1 -888 -493 -2366 Fax: 519- 821 -9010 Yeadon Fabric Domes, LLC 2475 Maplewood Drive, Suite 114 Maplewood, MN 55109 Phone: 1-800-493-2366 Fax: 651 -633 -2019 The Farley Group Estimate on Energy Consumption for Structure Analysis Description This estimate includes an air structure (330' x 244' x 65) with an UN- INSULATED membrane. The mechanical equipment includes a heat/inflation unit, AC and summer inflation fan. Inside Winter Occ. Temp.: inside Winter Unocc. Temp.: Inside Summer Occ. Temp.: Inside Summer Unocc. Temp.: 50 F -16 F 75 F 91 F Daily Operating Hours Sunday: Open 05:00 AM to Close 11:00 PM Monday: Open 05:00 AM to Close 11:00 PM Tuesday: Open 05:00 AM to Close 11:00 PM Wednesday: Open 05 :00 AM to Close 11:00 PM Thursday: Open 05:00 AM to Close 11:00 PM Friday: Open 05:00 AM to Close 11 :00 PM Saturday: Open 05:00 AM to Close 11:00 PM Design Winter Heat Loss: Design Summer Heat Gain: Sensible Tonnes A/C: Heating Fuel Cost: Electricity Cost: Cost Values Heat Fuel Mech. Electrical NC Electrical Lighting Misc Electrical Annual Fuel Consumption: J 5.03 MBtu 3.43 MBtu 286 Tons $ 0.80/ccf" $ 0.10 /KWH F $ 20,000 $ 18,000 $ 16,000 $ 14,000 $ 12,000 $ 10,000 • $ 8,000 $ 6,000 $ 4,000 $ 2,000 M Tuesday April 1, 2008 Prepared For Stillwater City Fieldhouse Stillwater, Minnesota, U.SA. Design Outside Winter Temperature: Design Outside Summer Temperature: Monthly Breakdown of Costs -16 F 91 F A J F M A M 1 .1 S 0 N D M J J A S 0 N D $ 17,065 $ 13,800 $ 11,235 $ 5,972 $ 1,883 $ 124 - - $ 1,421 $ 5,064 $ 10,214 $ 15,066 $ 2,786 $ 2,516 $ 2,786 $ 2,696 $ 2,786 $ 2,696 $ 2,786 $ 2,786 $ 2,696 $ 2,786 $ 2,696 $ 2,786 Annual Electrical Consumption: 102,304 ccf 328,020 KWH Total Annual Cost Estimate: $ 114,645 The Farley Group Estimate on Energy Consumption for Structure Analysis Description This estimate includes an air structure (330' x 244' x 65') with an INSULATED membrane. The mechanical equipment includes a heat/inflation unit, AC and summer inflation fan. Inside Winter Occ. Temp.: Inside Winter Unocc. Temp.: inside Summer Occ. Temp.: inside Summer Unocc. Temp.: Sunday: Monday: Tuesday: Wednesday: Thursday: Friday: Saturday: 50 F -16 F 75 F 91 F Daily Operating Hours Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Open 05:00 AM to Close 11:00 PM Design Winter Heat Loss: Design Summer Heat Gain: Sensible Tonnes A/C: Heating Fuel Cost: Electricity Cost: Cost Values Heat Fuel Mech. Electrical NC Electrical Lighting Misc Electrical J 2.43 MBtu 1.38 MBtu 116 Tons $ 0.80/ccf $ 0.10/KWH F $ 12,000 $ 10,000 $ 8,000 $ 6,000 $ 4,000 $ 2,000 M Tuesday April 1, 2008 Prepared For Stillwater City Fieldhouse Stillwater, Minnesota, U.S.A. Design Outside Winter Temperature: Design Outside Summer Temperature: Monthly Breakdown of Costs -16 F 91 F A J F M M A M J A J A S 0 0 N N D D $ 8,248 $ 6,670 $ 5,430 $ 2,886 $ 910 $ 60 $ 687 $ 2,448 $ 4,937 $ 7,281 $ 2,786 $ 2,516 $ 2,786 $ 2,696 $ 2,788 $ 2,696 $ 2,786 $ 2,786 $ 2,696 $ 2,786 $ 2,696 $ 2,786 ,10 WI Annual Fuel Consumption: Annual Electrical Consumption: 49,446 ccf 328,020 KWH Total Annual Cost Estimate: $ 72,359 METRO L GOF DOME December 10, 2008 Farley Manufacturing Inc. 550 Imperial Rd. N. Guelph, ON N1H 7M3 Attention: Mr. John Simpell, President Dear Mr. Simpeli: RE: Merits of Insulating Domes In my capacity as the Managing Partner of Metro Golf Dome, I have operated this facility from its inception over 12 years ago. The dimensions of our facility are 190 ft. wide by 270 ft. long by 65 ft. high (approximately 53,000 square feet). This past June, we replaced our original structure with a new structure supplied by The Farley Group. The original structure consisted of an outer structural membrane and an inner liner with no insulation between the two membranes. The new dome is also a double membrane structure; however, The Farley Group installed a reflective foil insulation between the membranes after the new dome was inflated. During the winter season, our automated controls are set up to provide heat to our facility from one hour before we open until forty minutes before we close. From 10:20pm until 6am our furnace is shut down to minimize our consumption of natural gas. Since we commenced operations, staff have regularly recorded the gas meter readings on a daily basis. 1 Although we have just started our first season with the new structure, it is already apparent that insulation will substantially reduce our gas consumption. According to our records, we consumed 4755 ccf of natural gas in November, 2007. For the same period this year it was 2161 ccf (a 55% reduction). These savings were achieved despite the fact that temperatures were 20% colder this year (according to our gas supplier). During the first nine days of December, we consumed 1,300 ccf. During the comparable period in 2007, gas consumption was 3,300 ccf (a 61% reduction!). I am confident that we will be able to reduce consumption even further once our technician adjusts our control systems to maximize the performance characteristics of the new structure. Based on the current natural gas prices, if Metro Golf Dome is able to reduce consumption by 50% this winter, we will save $25,000 to $30,000 in natural gas costs in our first 12 months of operation with the new structure. Preliminary indications would suggest that we will exceed this target. Do not hesitate to refer prospective clients to me to obtain a second opinion of your organization's capabilities to manufacture, install, and service air - supported fabric structures. Sincerely yours, J.D. Leask Managing Partner 2 Insulation Spec Sheet.txt REFLECTIVE INSULATION — Product Description: TVM Reflective Insulation is a double layer of polyethylene bubbles, sandwiched between two highly reflective aluminum surfaces. This product has been specifically designed for insulating commercial and residential building assemblies, reducing the amount of radiant heat transfer. Typical system R- values incorporating TVM'5 Reflective Insulation, range from R -6.6 to R -15.2, and all products in this line are Class 1 /Class A in accordance with the ASTM E84 fire test standard. In addition to increasing the thermal resistance of a building envelope, all of TVM's bubble -core products are approved vapor barriers. stock Sizes Available (Rolls): Size 48" X 125' 72" x 125' Part No. 2210 -48 -125 2220 -72 -125 2212 -48 -125 2220 -48 -125 72" x 102' 2222 -72 -102 Features: • Class 1/ Class A Fire Rating • unaffected by moisture & controls condensation • Double bubble provides an effective thermal break • 97% Reflectivity for optimal thermal performance • Radiant barrier, and vapor barrier in one. • Available in square Edge or Tab Two format Applications: Crawlspace Basement Insulation Residential Insulation Cathedral Ceiling PHYSICAL PROPERTIES TEST Reflective / Double Bubble / Reflective NOMINAL THICKNESS -- 5/16" WEIGHT - -1.25 oz /sq. ft. TEMPERATURE RANGE ASTM C411 -50 °F to 180 °F FIRE RATING ASTM E84 CLASS 1 / CLASS A THERMAL RESISTANCE (system) ASTM C1224 R -15.2 (Heat Flow Down) R -8.5 (Horizontal Heat Flow) EMISSIVITY ASTM 01371 0.03 REFLECTIVITY ASTM E 903 0.97 WATER VAPOUR PERMEABILITY ASTM E96 <0.02 Perms RESISTANCE TO FUNGI & BACTERIA ASTM C1338 DOES NOT PROMOTE GROWTH 0 Page 1 THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: September 26, 2011 RE: United Way Casino Night BACKGROUND Acapulco Restaurant and the United Way of Washington County -East will host the 6th annual Casino Night on Friday, October 14th from 6:30 pm — 11:30 pm. The benefit will be held in a tent in the Valley Ridge parking lot next to Acapulco. The owners of Valley Ridge Center have given permission to use the lot for the benefit. Casino Night will include food, alcohol, free games, auctions, a band (The Dweebs) and other activities. Acapulco's catering license will be used, the site will be secured with fencing, and an off duty police officer will be hired for the occasion. Though the gathering is expected to draw about 200 guests, it will be held entirely on private property and will not require the use of any City resources. Therefore, an event permit is not necessary. WAIVER OF 10 PM LIMIT FOR OUTDOOR MUSIC Music for the benefit will be played in the tent from 6:30 pm to 11:30 pm. The City's nuisance ordinance requires outdoor music to end at 10 pm usually. However, the Council is given the authority to waive the time limit for individual events. And, since the proposed location is not in a residential neighborhood, the Council's consideration of the request does not need public notice. Since the benefit location is quite a distance from any residential property and sound transmission to the north is blocked by Valley Ridge Center, staff is not concerned with the request to extend the outdoor band hours to 11:30 pm. ACTION REQUIRED Review and take action on the request to waive the 10 PM music limit and extend it to 11:30 pm for the Casino Night benefit. attachments: Letter from landowner Letter from Acapulco . Casino Night flyer September 26, 2011 1240.Frontage Rd W Stillwater, MN 55082 City Of Stillwater 216 Fourth St North Stillwater, MN 55082 Dear City Officials 3069 White Bear Ave. Maplewood, MN 55109 Ph: (651)748 -0316 12759 Riverdale Blvd Suite 102 Coon Rapids, MN 55443 Ph: (763) 323 -8772 1240 Frontage Rd. Stillwater MN 55082 Ph: (651) 351 -9462 9360 Baltimore St. Blaine, MN 55449 Ph: (763) 795-0347 1795 Radio Drive Woodbury, MN 55125 Ph: (651) 739 -6360 1113 Silver Lake Rd New Brighton, MN 55112 Ph: (651) 636 -4288 7988 Sunwood Drive W Ramsey, MN 55303 Ph: (763)269 -8195 Acapulco Mexican Restaurant and the United Way of Washington County East will be hosting its Annual Casino Night. This year's event will be held outside under a covered tent in our Parking Lot. We are expecting anywhere from 150 -200 guests. The event will be held on Friday October, 14 2011 and will run from 6:30pm until 11:30pm. We will use our caterer's license as well as our food catering license for this event. We also plan to hire a Police Officer for the event and will wrist band people of age for consumption of alcohol. We will have people at entrances /exits that will not allow any beverages out of the tent. We are requesting permission from the City of Stillwater to hold this event. Sincerely, Sam ' Leo-w Sam Leon Chief Operating Officer Acapulco Mexican Restaurants 651 - 497 -0873 cell 715- 247 -2757 fax • IPLJJLLc T M11 RECTAL! RANTE M EXICANO Join us for our 6th Annual . U81.110 111011t! Acapulco Stillwater 6:30 pm- 11:30 pm Friday, Octi r 14th S50 Before Oct 51h A $55 from Oct6th-15th N $60 al the Door Games Auctions i Music Food Fun For Ever one! Gel your tickets online at ikrww.BuildlietterLives.org or call 651.439,3838 To bettefit our local United Way of Washington County-East U nited Way of Washington County-East United Way "h,I: E NORTH r VECIMENTS 6001 Shady Oak Road, Suite 210 Minnetonka, MN 55343 September 22, 2011 Mr. Michael Pogge Senior City Planner 216 Fourth Street North Stillwater, MN 55082 Re: Valley Ridge Temporary Tent Dear Mike, Via e -mail and US Mail Please consider this letter as formal permission from SouthMetro Centers V, the Landlord of Valley Ridge, to Acapulco restaurant to place a temporary tent in the Center's parking lot for an event in October. The tent will be installed on Wednesday and removed on the following Saturday. Acapulco and the tent company they hire will adhere to any applicable rules and regulations from the City. Please call or write with any questions or with any further materials you or the City will require. B s Regards, Kr res M. Novak MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: September 30, 2011 Subject: Purchase of Computers p)o- This memo is to request approval to purchase computers for various departments. Back in January we came to you with a request to purchase 12 computers. At that time, only six were approved and we explained that it would be necessary to come back before the end of the year to purchase six additional computers. Because the need for replacement computers was so great in January we were only able to use one of the old computers to replace computers elsewhere in the city. So we still have no spare computers, no spare parts. We have had to use everything we have in order to keep what we have running. With the purchase of these additional six computers we will have to recondition all the old ones for use in areas where the computers are also badly needed. Which will still leave us with no spare computers or parts, but we will be in a little bit better shape as far as the condition and integrity of the computers being used. Recommendation: Replacement of six computers. Cost for six computers would be approximately $8000. Money for these computers is in the capital outlay budget for 2011. atvPir2>-6C1 96‘34-141QA1 MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: September 30, 2011 Subject: Purchase of new SCADA system for Public Works The Public Works Department's SCADA computer and software is currently 10 years old. This system has not been updated since it was purchased 10 years ago. We are currently using RSView32 and SCADA1arm, which is not compatible with windows 7. This system is used to monitor and control the sewer pump stations and allows remote access to the pumps. This notifies Public Works staff of potential issues with the system so that they can eliminate problems before they occur. The plan is to migrate to a new system with software and hardware that is upgradable and can be connected to our network to monitor operations and notify personnel of problem conditions. This will also make remote monitoring more consistent and reliable. The cost of the new system will be $14,710. I had budgeted $8000.00 in the sewer fund for this system update. I was not sure what the cost would be since the old software did not have a good migration path, we had to work with the vendor to find a migration path that would be the least disruptive to staff and operations and would be similar to what we were using. The additional $6,710.00 would have to come out of the MIS budget. I would need to take this money out of another project that I had budgeted for, but I feel that it is very important that we do this long overdue upgrade to this system. Recommendation: Purchase of a new SCADA system for the Public Works Department at $14,710.00. ofrow(1- dabs TPC Telemetry and Process Controls, Inc. 11320 Upper 33rd Street North — Lake Elmo, Minnesota 55042 — Tel. 651 - 430 -0435 — Fax 651- 430 -0783 Tim Moore City of Stillwater, Minnesota August 17, 2011 Tim: You requested some budgetary numbers for upgrading the SCADA computer and software last week. Thank you for the consideration and opportunity. The RSView32 and SCADAIarm software versions that are currently running on the SCADA computer are approaching ten years old and are not compatible with the currently- available PC operating system, Windows 7. Therefore the current software will need to be replaced with software that is compatible with Windows 7. After considering the limited options in this case, we are proposing that the City replace the current RSView32 HMI software with Wonderware InTouch, and replace SCADAIarm with WIN -911. The functionality of each will be virtually identical and will perform as you already understand so there will be a very small learning curve. TPC will also assist with configuring remote access via LogMeln.com and your Internet connection. The ability to access your SCADA system remotely is a great benefit and can save a significant amount of time. TPC will furnish the following products and services: • Dell OptiPlex computer with Microsoft Windows 7 Professional and 21" LCD monitor • Microsoft Office 2010 Professional software • Wonderware InTouch 10.1 HMI software • WIN- 911/PRO alarm notification software and telephone modem • Convert the current RSView32 HMI screens to Wonderware InTouch HMI • Convert the current SCADAIarm alarm notification functionality to WIN -911 • Convert the current reports to Microsoft Access 2010 • Assist City with configuring remote access via Internet and LogMeln.com • Configure hardware and software to provide a fully- functional SCADA monitoring system • Delivery and setup of new computer • Verify correct operation • Training • 1 -year warranty on materials and labor TPC's Price: $14,710 Sincerely, Jim Danko /TPC SCADA & Telemetry for Utilities and Industries TPC Telemetry and Process Controls, Inc. 11320 Upper 33rd Street North — Lake Elmo, Minnesota 55042 — Tel. 651 - 430 -0435 — Fax 651 - 430 -0783 Jeff Dionisopoulos City of Stillwater, Minnesota August 11, 2011 Jeff: Thank you for the opportunity to provide a quote for the replacement of an Allen - Bradley PanelView 300. TPC will provide the following products and services: • One Allen- Bradley PanelView 300. • Install and configure program for site specified by City. • Verify correct operation in shop. • To be installed by City. TPC's Price: $1,074 Sincerely, Jim Danko TPC SCADA & Telemetry. for Utilities and Industries MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: September 30, 2011 Subject: Web and E -mail Filter This request is to renew our e-mail filter software and purchase web - filtering software for the City computers. This software is used to monitor and filter both e-mail and interne activity and usage. We currently use WebSense to do our e-mail filtering and used to use SurfControl for our web filtering. A while back WebSense purchased Surfcontrol and started using WebSense software for web filtering instead of SurfControl. At the end of last year we decided that we would try to use a freeware version of some web filtering software to try and save the City some money. However, after about 9 months of working with it we have decided that it just doesn't do what we would like it to do and doesn't provide the kinds of reports that we need. So we would like to go back and get the WebSense Web filter software. The cost to renew our web filtering software and our e-mail filtering software through December of 2012 is $6,581.23. Money for this has been budgeted in the MIS Captial Outlay budget. Recommendation: Approve renewal of filtering software at $6581.23. 44/t. asizA&u43 glik‘vp Quotes Quote Information Quote #: CHZG936 Status: Open Quote Date: 9/19/2011 Contact: ROSE HOLMAN Description: WEBSENSE QUOTE Billed From Address CDW Government Inc. 230 N. Milwaukee Ave, Vernon Hills, IL 60061 (800) 594 -4239 Shipping Address CITY OF STILLWATER ROSE HOLMAN 216 4TH ST N STILLWATER , MN 55082 -4807 Need Help? Contact Anna Schaffner Phone: (866) 339-7083 Fax: (312) 705 -9163 Email:annasch©cdwg.com Billing Address ROSE HOLMAN ATTN: CITY OF STILLWATER 216 4TH ST N STILLWATER , MN 55082 -4807 (651) 430 -8804 Payment Method MasterCardNisa Govt Shipping Method Drop Ship Ground Page 1 of 1 800.808.4239 Product Contract CDW Mfg Part 8 Qty Price Ext. Price Websense Email Security Gateway - subscription license Mn Services Coop 2392561 ESG- F- CP12 -N 150 $17.41 $2,611.50 Websense Web Security - subscription license Mn Services Coop 1400467 SS- D- CP12 -N 100 $35.32 $3,532.00 Sub -Total 'US Tax: Shipping: Grand Total This page was printed on 9/29/2011 1:25:52 PM. $6,143.50 $437.73 $0.00 $6,581.23 https: / /www.cdwg.com/shop/ quotes /QuoteDetails.aspx ?qn= CHZG93 6 &printable =1 9/29/2011 HE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: Mayor & Council FROM: IT Technician Rich Bornt DATE: September 27, 2011 SUBJECT: Recommendation of HVAC Mechanical Engineering firm With our issues with our HVAC chiller this summer we have discussed several options with various vendors about a plan on how to proceed. We feel that we should have a study done with a firm that can look at our entire system and help us come up with options and related costs to correct the issues that we've had. Some components were replaced when the building was remodeled and some were not. This study may help identify other opportunities that could help improve the energy efficiencies with possibly adding some automation controls to systems that currently do not have them. At this time we are recommending that we enter into a contract with Bloom Engineers for the amount of $18,250. They have been in communication with Xcel Energy about various rebate programs that will help fund this study of our entire HVAC system. According to their estimates Xcel could reimburse us up to 75% of the cost which could bring the cost of the pre- design study down to approximately $4,600. Please see the attached proposal for more details about the study that would be performed. v3\ Rich Bornt IT Technician 1 914ILAI ACCEPTING QUOTE AND AWARDING CONTRACT FOR HVAC STUDY FOR CITY HALL WHEREAS, Staff was directed to discuss options with various vendors about a study of the HVAC system to help identify opportunities to improve the energy efficiency, and remain cost effective; and WHEREAS, Staff has done that and recommend Bloom Engineers in the amount of $18,250, which Xcel could reimburse us up to 75% of this cost for a pre - design study. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater that the quotation from Bloom Engineers in the amount of $18,250.00 be accepted and work completed. Adopted by the Stillwater City Council this 4th day of October, 2011. Ken Harycki, Mayor ATTEST: Acting City Clerk Bloom Engiis Solid Solutions from Engineers You Trust PROPOSAL Date: August 29, 2011 Project: Stillwater City Hall HVAC Pre - Design Report Proposal Number: 11219_STICHI Requested by: Rich Bornt PROJECT UNDERSTANDING "BUILDING" HVAC SYSTEMS STUDY Project scope is to review replacement of the existing chiller (reducing noise), HVAC system operating issues, temperature controls and ability to provide 24 hour operation for the designated areas of the building utilized by the Police department. The review shall comply with Xcel Energy Engineering Assistance Program. PROFESSIONAL ENGINEERING SERVICES PRE - DESIGN STUDY FOR SUBMITTAL TO XCEL ENERGY ENGINEERING ASSISTANCE PROGRAM This study reviews heating and cooling capabilities, analyzes the life expectancy of existing equipment, operating efficiencies of replacement units vs. existing and reviews system operation. While preparing the report we note any "Low hanging fruit" which we believe can save energy with minimal cost. We will present options, address building construction budgets, energy paybacks, and anticipated building operation. This proposal also addresses operating noise that must be reduced per City Council requirements. A Pre - Design study is an engineering study to mitigate issues in the HVAC system. The energy calculations in this study shall be based upon Xcel Energy report requirements. 1. Pre Design Study: • We are prepared to start within one week after receipt of signed contract • We will assist Owner in submitting Xcel Energy Engineering Assistance Study Program preapproval • We propose completion of this phase three weeks after approval to proceed from Owner / Xcel Energy • We will review the existing mechanical "As- Built" documents • We will visit the project site to review project conditions and meet with operating personnel. • We will present information on potential rebates • We will calculate heat loss and gain to confirm capacities • We will review condition of the existing chiller and associated chilled water accessories • We will review condition of the existing HVAC system supply unit and accessories • We will review the building HVAC system operating performance • We will review the temperature control system • We will review the HVAC system for code compliance • We will discuss various modifications and /or replacement options to mitigate issues discovered Minnesota Office: 7616 Currell Blvd., Suite 200, Woodbury, MN 55125 Phone: (651) 264 -3075 Wisconsin Office: 1347 County Road TT, Roberts, WI 54023 Fax: (715) 749 -4158 George Bloom Direct: (651) 247 -3776 Lynne Bloom Direct: (651) 238 -8496 • We will provide an opinion of construction budget for each option discussed • We will provide an energy analysis for each option discussed • We will develop a work program which coordinates the Owner's time, construction area and access availability. • We will provide calculations based upon the Xcel Energy study requirements • We will prepare the Pre - Design Study Report to include Xcel Engineering Assistance Study work scope • We will attend a meeting to review the report • Documents to be submitted: o Electronic copy of report in "PDF" format • The fee for our labor services described herein will be a lump sum of: $18.250.00 Refer to fee breakdown listed in schedule below: Requirements PRE - DESIGN REPORT INCLUDING XCEL ENERGY ENGINEERING ASSISTANCE STUDY EMPLOYEE HOURS DUTIES J RATE TOTAL Lynne Bloom 2 Coordination w /Xcel Energy $ 95.00 $ 190.00 2 (1) Review /Coordinate Meeting w /Xcel Energy & City $ 95.00 $ 190.00 3 Review and Format Report $ 95.00 $ 285.00 George Bloom, PE Mechanical 2 , (1) Review meeting w /Xcel Energy & City $135.70 $ 271.40 4 (1) Site Visit, review existing conditions $135.70 $ 542.80 4 Review "As -Bui It" Documents $135.70 $ 542.80 4 Calculate Heat loss /Heat Gain $135.70 $ 542.80 6 OccupancySeperation $135.70 $ 814.20 8 Chiller Replacement Options $135.70 $ 1,085.60 8 Temperature Controls $135.70 $ 1,085.60 4 Code Compliance $135.70 $ 542.80 4 Opinion of Construction Cost - for each option $135.70 $ 542.80 16 Prepare Report $135.70 $ 2,171.20 6 Description of Existing Equipment Condition $135.70 $ 814.20 8 Xcel Energy Engineering Assistance Scope Requirements $135.70 $ 1,085.60 2 Review Xcel Energy rebate $135.70 $ 271.40 3 (1) Meeting w /City to Determine Scope $135.70 $ 407.10 Tony Bloom, PE Mechanical 4 Energy Model -for each option $120.00 $ 480.00 10 Xcel Energy Engineering Assistance Scope Requirements $120.00 $ 1,200.00 2 Reviews w /Excel Energy $120.00 $ 240.00 2 Quality Assurance $120.00 $ 240.00 Engineer Cad Designer 10 Existing System Sketches, Flow Diagrams per Xcel $ 90.00 $ 900.00 16 Alternative System Sketches, Flow diagrams per Xcel $ 90.00 $ 1,440.00 Jack Cornell, PE Electrical 2 Review Report Electrical $115.50 $ 231.00 2 Opinion of Construction Cost - for each option $115.50 $ 231.00 Bob Frey Electrical Eng /Designer 2 (1) Sitevisit $105.00 $ 210.00 4 Xcel Energy Engineering Assistance Scope Requirements $105.00 $ 420.00 4 Proposed Options -to match mechanical $105.00 $ 420.00 SUBTOTAL $ 17,397.30 10% FEE CONTINGENCY $ 1,739.73 MAXIMUM ESTIMATED LABOR - PRE - DESIGN REPORT $ 19,137.03 PRE - DESIGN REPORT LUMP SUM LABOR FEE $ 18,250.00 It is intended the report be submitted to Xcel Energy which will rebate up to 75% of the fee. Attached are the following: • Meeting July 28, 2011 notes • Meeting August 26, 2011 notes • Project schedule After review of the Pre- Design Study report and selection of design scope, Bloom Engineers will provide a proposal to complete the following: • Construction Documents • Bidding Phase services • Construction Administration Phase services 2. Reimbursable Expenses: Reimbursable expenses are in addition to the compensation for labor and include actual expenditures made by Bloom Engineers and their consultants in the interest of the Project for: • Travel and parking expense in connection with commuting to and from the project or other locations. • Expense of CAD plots, reproductions, postage and handling of Drawings, Specifications and other documents, excluding reproductions for the office use of Bloom Engineers and their consultants. • Expense of any additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by Bloom Engineers and their consultants. ASSUMPTIONS The following assumptions were used in preparing this document: • Refer to attachments including meeting notes and proposed schedule. • Prepared using guidelines for Xcel Energy Assistance Study work scope requirements. • We will not attempt to document every as -built condition such as under -floor piping and hidden conditions. • We only plan on confirming that the existing drawings convey intent of the installed work. • Backgrounds of the building will be made available to us. • Reimbursable expenses will be authorized in advance and will be billed at our cost. ADDITIONAL SERVICES Any work performed by this office and not indicated in our proposal shall be considered as "Additional Services" and shall be billed at the hourly rates listed. Additional services include, but are not limited to, the following. • Changes in project time line • Additional meetings. • Documentation of mechanical systems beyond project area. Thank you for your time and consideration of Bloom Engineers and we look forward to working with you. If you find this proposal acceptable please return one signed original for our files. You can e-mail a scan of signed proposal to lab @bloomengineers.com, or mail. Sincerely, BLOOM ENGINEERS CITY OF STILLWATER & ASSOCIATES MN, LLC George P. Bloom, PE Larry Hansen VP - Engineering City Administrator September 1, 2011 Date Date cc: Lynne Bloom Tony Bloom, PE Kevin Bloom PE Blom E Solid Solutions from Engineers You Trust MEMORANDUM* Project: Stillwater City Hall Chiller Replacement Project No: 11219_STICHI From: George Bloom Date: July 28, 2011 Site Visit on July 28, 2011 @ 10:00 a.m. In Attendance: Representing: Rich Bornt City of Stillwater Cindy Shilts City of Stillwater George Bloom (BEA) Bloom Engineers & Assoc Reason: Review replacement of existing chiller and other HVAC options Notes: Base project scope. 1. DISCUSSION: Review replacing the existing roof mounted chiller with a new unit of same size. Review various chiller options. 2. CONCLUSION: (BEA) proposes to provide a "Pre- Design" report reviewing alternative chillers to replace the existing unit with same size. Building HVAC system review 1. DISCUSSION: Review the HVAC system operating issues, 24 hour operation vs. normal office operation, ability to provide a separate unit for Police. 2. CONCLUSION: (BEA) proposes to provide a "Pre- Design" report addressing building HVAC issues with emphasis on energy savings. This is anticipated to include: • Temperature controls review • Replace / modification of the existing air supply unit • Replacement / modifications of the existing chilled water pumps • Separate air supply unit for First Floor Police (24 hour operation) • Dehumidification of Sublevel (paper record storage) General information view / discussed 1. Building addition with primary mechanical systems was add in 1997 Minnesota Office: 7616 Currell Blvd., Suite 200, Woodbury, MN 55125 Phone: (651) 264 -3075 Wisconsin Office: 1347 County Road TT, Roberts, WI 54023 Fax: (715) 749 -4158 George Bloom Direct: (651) 247 -3776 Lynne Bloom Direct: (651) 238 -8496 • Third Floor is office area • Second Floor is office area • First Floor is Police (24 hour operation), below grade on East and above grade on West • Sublevel is used for records storage, below grade, possible humidity issues 2. Site visit outdoor air temperature 78 °F high humidity (estimate 80% +) 3. Site visit building room temperature hot and humid (estimate higher than outdoors) 4. Metropolitan Mechanical Contractors services the systems. They have confirmed that refrigerant and chilled water is filled to proper capacity. 5. Electronic scans of building plans are to be sent to (BEA). • Received mechanical "As- Built" plans August 22, 2011 6. Trane is installing a temporary portable chiller on grade interconnected to the existing chilled water system for temporary cooling. • On August 1, 2011 we were notified by Rich that the Trane service technician was on site and "he was successful in reviving our chiller ". • Per discussion with Rich on August 22, 2011 that the chiller has been operating since repaired on August 1, 2011. 7. Fire Department is in a separate building • Connected by link on First Floor • Separate air conditioning system • Receives heating hot water from City Hall Office Building • Contains domestic water heaters which provide hot water to the City Hall Office Building 8. Two 3 -ton portable air conditioning units were added to assist in cooling. It is not working 9. Many portable fans were noticed to provide air circulation 10. Basement is utilized for file storage. Concern about humidity. Building Conditions 1. Original building construction date unknown 2. Building addition (East side and Third Floor) 1997 3. Air supply unit, chiller, pumps ect installed in 1997 4. Chiller was inoperable at time of site visit 5. One chilled water pump was operating at time of site visit 6. Supply unit was operating at time of site visit. Appears to be a VAV system. No noticeable air flow out of supply diffusers 7. An acoustics Engineer had been hired to review chiller noise complaints. Chiller 1. Trane Model RTAA 70 2. Two screw compressors. One replaced two to three years ago, other not working properly 3. Air cooled condenser 4. Evaporator tube bundle located outside below compressors 5. Roof mounted with block wall on East side, partial block wall on North and South sides 6. A built up plywood wall with insulation on South and East side was installed to mitigate noise to residences. Noise is coming from both compressors and condenser fans Chilled water system 1. Two circulating pumps located in Basement. Assume one is backup 2. Slug feeder installed adjacent to the chilled water pumps 3. Chilled water is a mixture of glycol / water, percent unknown. Propylene glycol is used 4. Electrical to both pumps controlled through one circuit breaker Air Supply System 1. Single air supply unit for entire building containing hot water heating and chilled water coil 2. Variable speed drive 3. Ceiling diffusers are perforated face 4. Not clear if the system has adequate capacity, are there operation issues, or? Issues discussed: • First Floor (Police) always warm • Third Floor warm in summer, cold in winter • East side warm Temperature Controls 1. Johnson System 2. Each room has a temperature sensor, assume controls the VAV boxes 3. No indication of air supply unit control (VFD, heat coil, cool coil, outdoor air) 4. Chiller is either on or off 5. Hot water boilers operate at set temperature *This memorandum represents my understanding of the mechanical issues discussed at this meeting. Bloom Enghis Solid Solutions from Engineers You Trust MEMORANDUM* Project: Stillwater City Hall Chiller Replacement Project No: 11219_STICHI From: George Bloom Date: August 26, 2011 Site Visit on August 26, 2011 @ 9:30 a.m. In Attendance: Representing: Larry Hansen City of Stillwater City Administrator /Treasurer Rich Bornt City of Stillwater IT Technician Cindy Shilts City of Stillwater Building Official Lynne Bloom (BEA) Bloom Engineers & Assoc George Bloom (BEA) Bloom Engineers & Assoc Reason: Review Xcel Energy Engineering Assistance Study program. Obtain consensus of direction to be taken. Notes: Xcel Engineering Assistance program 1. DISCUSSION: • Review the program which can pay for as much as 75% of the study of the HVAC system. • Reviewed what could be included in the program. • Discussed chiller replacement only vs. reviewing the HVAC system • Noted that the cost could be the same or less utilizing the program to review the HVAC system vs. the cost to review replacement of the chiller only. 2. CONCLUSION: It was agreed that (BEA) was to present proposals to review the HVAC system and assist in filing an Xcel Energy study rebate application. Major issues 1. DISCUSSION: the two main objectives are: • Chiller noise o Noise is radiated from both the compressors and the condenser fans o Neighbors are mildly satisfied at this time given they were told that a new quiet chiller will be installed in the spring o Recommend select a chiller for "critical area" sound o City will hire ESI to review selected chiller noise criteria Minnesota Office: 7616 Currell Blvd., Suite 200, Woodbury, MN 55125 Phone: (651) 264 -3075 Wisconsin Office: 1347 County Road TT, Roberts, WI 54023 Fax: (715) 749 -4158 George Bloom Direct: (651) 247 -3776 Lynne Bloom Direct: (651) 238 -8496 o (BEA) will provide a Pre - Design report reviewing four to five options and unit locations o (BEA) will do an analysis of construction budget and energy costs for each options • Working system o Existing system, Johnson Controls Metasys system approximately 5 years old o Temperature controls do not control nor monitor the chiller or boilers o Air system is VAV with reheat coils, issues with room control o Review temperature control system. Provide an analysis of construction budget and energy costs for each option to mitigate 2. CONCLUSION: (BEA) proposes to provide a "Pre- Design" report addressing the Chiller noise and working system issues. For each issue discover we propose to provide options to mitigate the issues including construction budget and energy analysis. Additional issues 1. DISCUSSION: • HVAC system never worked properly • HVAC system maintenance history o Johnson used to maintain the system o Then (HMC) Harris Mechanical Contractors maintained the system o Maintenance was bid and presently (MMC) Metropolitan Mechanical Contractors maintains the system o When (MMC) couldn't get chiller to operate in August Trane provided maintenance • Building energy analysis history o (RETAP) Retired Engineers Technical Assistance Program provide an energy audit "Looked at all of the light bulbs" o (HMC) Harris Mechanical Contractors proposed to provide an energy audit for no charge if they were given the contract to install recommendations o Trane proposed to provide an audit for no charge if they were given the contract to install recommendations • It is believed that various pieces of the HVAC system were reviewed but a review of the entire system has not been done • Larry does not want another "Energy Audit" • (BEA) proposes to provide a "Pre- Design" report o The report reviews pre - selected systems / items agreed upon at the start (Project Scope) o Deviation from the pre - selected items only occur if equipment or operating issues are encountered which may cause system interruptions in the near future o The Pre - Design report includes equipment life, options to replace or mitigate equipment or systems, 2. CONCLUSION: (BEA) proposes a Pre - Design report be provided which meets the Xcel Engineering Assistance format. Although energy is addressed the intent of the report is to address specific system deficiencies and other "Low Hanging Fruit ", items which would provide very good payback at least cost or operating issues which would save energy. This is not an energy audit but an analysis of HVAC system deficiencies with energy review as part of it. • (BEA) to provide a Pre - Design report addressing the following: o Chiller replacement o Temperature control system o Air supply system o 24 hour occupancy • The report typically includes the following: o Discussion of various options to mitigate each item o Discussion of Pro's and Con's for each option o Construction cost to implement each option o Anticipated rebate for each option o Energy analysis for each option o Simple payback for each option in years o Basics for the calculations o Recommendations Steps 1. (BEA) will present a proposal to assist the City in preparing a Xcel application and to provide a Pre - Design Report which meets the Xcel Engineering Assistance format for the items noted above. 2. (BEA) will assist the City in preparing the Xcel application 3. (BEA) recommends a meeting between Xcel, City and BEA to review 4. Upon approval from Xcel (BEA) to proceed with Pre - Design report S. Submit the Pre - Design report to Xcel for their review 6. Upon approval from Xcel review with the City to select options to proceed with 7. (BEA) to provide a proposal design, bidding assistance and construction administration for the options selected *This memorandum represents my understanding of the mechanical issues discussed at this meeting. #11219 CITY OF STILLWATER HVAC MODIFICATIONS (DESIGN & CONSTRUCTION) September October November December January February March April May 1 -15 16 -30 1 -15 16 -31 1 -15 16 -30 1 -15 16 -31 1 -15 16 -31 1 -15 16 -29 1 -15 16 -31 1 -15 16 -30 1 -15 16 -31 PRE - DESIGN Fee Proposal X Receive Signed Proposal X Review with Xcel Energy & Owner X Approval to Proceed from Xcel Energy X Contract Signed X Per - Design Study X XXXX XX Review with Owner X Present to Xcel Energy X Owner Review to Determine Scope XX CONSTRUCTION DOCUMENTS .r Fee Proposal X Receive Signed Proposal X Site Visit Meeting X Modification of Existing HVAC System Operation XXX Modification of HVAC Unit Refrigeration XXXX Modification of HVAC Supply Unit Modifications XXXX Modification of Temperature Control Modifications XXX Review Plan Development w /Owner XX Review Plan Development w /Xcel XX Specifications XX Opinion of Construction Cost X 100% Complete Documents X BID PHASE Advertise for Bid X X X Pre -Bid Walkthrough X Receive Bids X Review Bids X Sign Contract X CONSTRUCTION PHASE Pre - Construction Meeting X Shop Drawing Review XXX Start Construction XXXX XXXX XXXX XXXX Construction Completion X R: \1_XXX Projects XXX \Proposa1\11 Proposa1\11219.P_STICHI Stillwater City Hall Chiller \_Proposal\Schedule 110901_gpb_apb.xls THE BIRTHPLACE OF MINNESOTA COUNCIL REPORT DATE: September 27, 2011 APPLICANT: Stillwater Planning Commission REQUEST: Seasonal Outdoor Sales and Vending AUTHOR: Bill Turnblad, Community Development Director BACKGROUND Planning Commissioners have over the years been dissatisfied with the City Zoning Ordinance requirement that vendors and seasonal outdoor sales be operated by Special Use Permit (SUP). SUPs are tied to a specific property, but operators of tent sales and vending carts are not. Consequently, the Planning Commission researched various ways to allow these uses. The preferred option was an annual permitting process. The permit for tent sales or vending businesses would be approved by the Planning Commission for the business's first year. For each subsequent year the permit would be reviewed and issued by City staff, unless there were substantial changes to the business. Then the Planning Commission would review the permit. DISCUSSION The proposed ordinance has two main sections. The first relates to "seasonal outdoor sales ", which includes garden center tents and fireworks tents. The second relates to "seasonal food vending ", which would include food vending carts, trucks, and trailers. The business owner would submit an annual application for a permit to operate. The application form would include a site plan, a utility plan, a signage plan, a signed agreement with the owner of the private property that the business will be located on, and a narrative explaining operational details. Tent sales are only allowed on private property that is zoned CA, General Retail, or BP -C, Business Park - Commercial. Likewise, food vending is only allowed on private property, but it must be zoned CBD, Central Business District. It should be noted that the same regulations will not apply to vendors or tents associated with special events, since they operate under a special event permit not a vendor or outdoor sales permit. RECOMMENDATIONS The Planning Commission and city staff recommend approval of the first reading of the attached ordinance. bt First Reading ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 41, ENTITLED LICENSES, PERMITS AND PROHIBITIONS BY ADDING STANDARDS FOR CERTAIN SEASONAL OUTDOOR SALES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Add. City Code Chapter 41, is amended by adding Section 41 -6, Subd 1 as follows: Subd. 1. Seasonal Outdoor Sales. Seasonal Outdoor Sales may be allowed as an accessory use within the CA and BP -C Zoning Districts, subject to the requirements of this subdivision. For purposes of this subdivision, "Seasonal Outdoor Sales" is defined to include the promotion and sale of goods and/or services, including but not limited to plants, vegetation, landscaping materials, lawn care items, fireworks. Seasonal Garden Centers, a type of Seasonal Outdoor Sales, will be permitted for a maximum period of 90 days, and all Seasonal Garden Centers permitted under this subdivision must cease operation on or before July 15 each year. Seasonal Fireworks Sales, another type of Seasonal Outdoor Sales, will be permitted for a maximum of three weeks each year and must cease operation no later than July 6. The annual Seasonal Outdoor Sales permit may be approved by the City subject to the following. (1) A completed permit application form must be submitted annually (including permit fee) to the Community Development Department. The completed application must be submitted at least 60 days prior to the proposed opening date of the Seasonal Outdoor Sales business. To be considered complete, the application must include the completed application form plus the following additional information. (a) Address of property. (b) Site plan detailing at least the following: (i) Size of the area being occupied by the Seasonal Outdoor Sales operation. (ii) Method of containing operations. Indicate materials and design of the proposed tent or temporary structure, any fencing on the site, and trash containment systems. (iii) Pedestrian and traffic control safety measures. The sales area may not impede pedestrian or vehicular circulation patterns on the site. (iv) Parking stalls. Number of parking stalls being used by the entire Seasonal Outdoor Sales operation must be indicated. The site plan must also include a note describing the number of parking spaces that will remain available to the primary use of the property. Sufficient parking must be available to support jst Reading Page 2 of 5 both the accessory Seasonal Outdoor Sales operation and the primary commercial use of the property. (c) Utility plan. Indicate how water and electricity will be provided to the site. (d) Signage Plan. The annual permit application must include details of all proposed signage. A drawing for each proposed sign shall be submitted. The drawing shall show dimensions and describe materials, lettering, colors, illumination and support systems. The proposed signage shall be reviewed against the following standards. 1. The total number of signs associated with a Seasonal Outdoor Sales operation is limited to three. 2. All signage for the Seasonal Outdoor Sales operation must be contained on the subject property. 3. Signage may not be located within public right -of -ways. 4. Each free standing sign is limited to a surface area of two feet by three feet (six square feet total). 5. Up to two banners may be permitted. They may only be attached to the tent or temporary structure used for the Seasonal Outdoor Sales operation. 6. One sign may be painted or affixed directly to the tent or temporary structure used for the Seasonal Outdoor Sales operation. 7. The size and height of the banner and affixed signs are limited to that which is allowed in the BP, Business Park Districts as regulated in City Code Ch. 31, Sec. 31 -509, Subd. 8(a)(1) and (3)'. 8. No sign may be erected or installed prior to erection of the Seasonal Outdoor Sales tent or temporary structure. 9. All signs must be removed from the property concurrently with removal of the Seasonal Outdoor Sales operation. (e) Signed agreement from the property owner permitting the proposed Seasonal Open Sales. (f) Narrative explaining details including: 1) dates and hours of operation, 2) merchandise or service being offered for sale, and 3) contact information for the landowner, the applicant, and the manager of the Seasonal Outdoor Sales operation. (2) The annual permit for the first year of operation shall be reviewed by the Planning Commission. The first year permit shall be valid through December 31 of the year. (3) The annual permit for subsequent years of operation shall be reviewed by Community Development Department staff, unless there are substantial changes to the site plan or operations plan, or unless there are substantiated complaints of a Public Safety nature. If there are such substantial changes or 1 Size. The gross surface area of a tent wall sign may not exceed one square foot for each foot of tent wall parallel or substantially parallel to the front lot line. Height — a tent wall sign may not project higher than the parapet line of the tent wall to which the sign is affixed or 20 feet as measured from the base of the tent wall to which the sign is affixed, whichever is less. 1St Reading Page 3 of 5 complaints, the Planning Commission must review the annual permit application for that year. (4) An inspection by the Fire Marshal will be required prior to the Seasonal Outdoor Sales operation opening for business. (5) Seasonal Outdoor Sales are only allowed on private property. No Seasonal Outdoor Sales are permitted on public property or public right -of -ways. 2. Add. City Code Chapter 41, is amended by adding Section 41 -6, Subd. 2 as follows: Subd. 2. Seasonal Food Vending. Seasonal Food Vending is allowed by annual permit only on private property as an accessory use within the CBD Zoning District, subject to the requirements of this subdivision. For purposes of this subdivision, "Seasonal Food Vending" does not include food vending for events. Event food vending requires an event permit pursuant to City Resolution No. 2010- 204 and any subsequent revisions to that resolution. The annual permit for a Seasonal Food Vending cart or vehicle may be approved by the City subject to the following. (1) A completed permit application form must be submitted annually (including permit fee) to the Community Development Department. The completed application must be submitted at least 60 days prior to the first seasonal usage of the cart or vehicle. To be considered complete, the application must include the completed application form, permit fee, and the following additional information. (a) Address of the private property upon which the cart or vehicle will operate. (b) Site and operations plans detailing at least the following: 1. Size and location of the area being occupied by the Seasonal Food Vending operation. 2. Picture and dimensions of vehicle or cart. 3. Location of exits from principal building on the property. The vending equipment and operation must not block the exits. 4. Storage location for vehicle or cart when not open for business. 5. Method of containing trash. 6. Pedestrian and traffic control safety measures. The sales area may not impede pedestrian or vehicular circulation patterns on or around the site. 7. Parking stalls. If parking stalls are being used by the vending operation, this must be indicated on the site plan. The total number of parking spaces required of the principal use of the private property shall not be reduced below the minimum number required by ordinance. 8. Miscellaneous operation details including: a) dates and hours of operation, b) merchandise or service being offered for 1St Reading Page 4 of 5 sale, and c) contact information for the landowner, the applicant, and the manager of the Seasonal Vending operation. (c) Utility plan. Indicate how utilities will be provided to the operation. (d) Signage Plan. The annual permit application must include details of all proposed signage. A drawing for each proposed sign shall be submitted. The drawing shall show dimensions and describe materials, lettering, colors, illumination and support systems. The proposed signage shall be reviewed against the following standards. 10. The total number of signs associated with a Seasonal Vending operation is limited to two. 11. All signage for the Seasonal Vending operation must be contained on the subject private property. 12. One sandwich board type sign may be permitted if it satisfies the standards found in Resolution No. 2009 -xxx and any subsequent revisions to that resolution. 13. One sign may be painted or affixed directly to the vehicle or cart. 14. No sign associated with the Seasonal Vending operation is allowed to be on the subject property when the cart or vehicle is not present. (e) Signed agreement from the property owner allowing the proposed Seasonal Vending operation. (2) Submittal of a satisfactory inspection report of the proposed cart or vehicle from the Stillwater Fire Department. (3) Submittal of a permit issued for the cart or vehicle by Washington County health officials. (4) The annual permit for the first year of operation shall be reviewed by the Planning Commission. The first year permit shall be valid through December 31 of the year. (5) The annual permit for subsequent years of operation shall be reviewed by Community Development Department staff, unless there are substantial changes to the site plan or operations plan, or unless there are substantiated complaints of a Public Safety or Public Health nature. If there are such substantial changes or complaints, the Planning Commission must review the annual permit application for that year. (6) Seasonal Food Vending is only allowed on private property. No Seasonal Food Vending permits will be issued for operation on public property or public right -of -ways. (7) For public safety reasons, all Seasonal Food Vending operations must close by 2:30 am each day. Also, if during large events it is determined by the Chief of Police that downtown crowd control is necessary, Seasonal Food Vending businesses may be required to close earlier than 2:30 am during that event. 3. Savings. In all other ways City Code Chapter 41 will remain in full force and effect. 4. Effective Date. This Ordinance will be in full force and effect from and after its 1st Reading Page 5 of 5 passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of , 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk THE BIRTHPLACE O F M I N N E S O T A TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: September 29, 2011 RE: Lift Bridge Brewery Special Event Permit BACKGROUND Lift Bridge Brewery is planning a special event for the release of a new beer named "Commander ". The event is scheduled for Saturday, November 19, 2011 between 5 and 10 pm. Samples and sales of the new beer will be offered. Also there will be food, music and other activities within the craft brewery and an adjacent tent. All activity areas will be on Lift Bridge's property, but the street in front of the building will barricaded to provide better control of the entrance to the event. The event organizers will hire off duty officers since beer will be consumed at the event. Barricades and fencing will be rented from the City, but they will provide their own portable toilet. A band will play indoors until 10 pm. Tower Drive will be barricaded in front of the event between noon and 11 pm. The organizers have discussed this with abutting business owners, who are in agreement. They will actually be allowing the event visitors to be parking in their neighboring lots. This can be seen in the attached site plan. The necessary licenses and permits to consume and sell the beer have been arranged through the City Clerk and State of Minnesota. CONTRACT There will be no impact upon City resources, so this special event will not need a contract. ACTION REQUIRED Review and take action on the special event permit request. Approval can occur with a simple voice vote; no resolution or contract is required. attachments: application materials • 1 \\ j, a e TOE OlOTO ►t ■CE Of 'YIOMEi1TA EVENTS 'PERMIT APPLICATIO 216 North 4th Street, Stillwater, MN 5 Telephone: 651 -430 -8800 Fax: 651 -43 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: Title /Name of Event I,� `e ce /4 M R -L.045E Event Date/Time: Setup: Date II /ICI /01( Actual Event: Date (I/ (g / < l! Clean up: Date is l Zo l Z-e l/ Time to Time 5- pet to 1 dp„ Time $ 04m, to i Z+T„ (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event I 0 d ,► t?,(: d o oc (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Flits ,41,J1J14.44, r' rJT -ta Ae+-sr L.,r 1a4t 6ae's4 ij a corne.4,vo '" 4../h ,irrj e- -it , ••cdYYrIlTG�dd .' /3 ,4 eitLig/ia ' 1641 -i.el- ({l1 C)) 5 PICe7J d#d t / iNi,UC *aj V)! L. L. s3 e S T.pc.rzl 41 Soi A-7- r evt✓T ;si -s c, ,ao-,o Od ,d.4.)6 b - Acne', r7 () LA- 'tom -k- Vt.ac . Set- imaC t- ww(- 1 r-4-be, h,>•'c, c , c o ► 1,� y►, e zt i N fLe4 r 2 Z / /44)6 ,4-4 V aNc. F'4 t?r ,-V)j 77 Cie 7` a4-(- 5 Estimated Attendance (participants and spectators): Sponsoring Organization Name: L,FT /000 667c: gp-o-o02.1 Mailing Address: iI Too 77� ,y ,&Q-W&- City, State, Zip Code: 111,c1"-, ATe Vii.. VY11.1 j 'r I2 Primary Contact /Applicant Name: t ko /31\1 Phone Number: 7S'l -301-14Z--7 Fax: egg_ (s0_ 2.33"Z Cell Phone: Email Address: hea..4e a.± / , /a,,,t d f -1 Website Address: 1 � /; f, I r1 die � ev , Name of contact person during event: 81e4 Cl tkN Cell Phone: , S ( (— 30 - 1C:),5"--7 Alternate contact during event: crt P [ So+3 CeII Phone: (Z 7137-3 Refer media or citizens inquires to: t Phone: bt� 0- 2-111 Ctss-0 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Will any signs /banners be put up No ❑ Yes Number and size: 2 -S 1 O r x Atka 4 Will there be any inflatables? Yes ❑ insurance certificate from rental vendor is required Will there be entertainment? No ❑ Yes What type: 6AN4 0Sitt Fees for electricity may apply see Instructions Will sound amplification be used? No ❑ Yes eij Hours and Type: 140644 /nt .S'$r' Will a stage or tent(s) be set up? No ❑ Yes 54 Dimensions: (9 Will there be temporary fencing? No 0 Yes 1 Will merchandise /food items be sold? No ❑ Yes How many vendors expected: 2.. Fees for electricity may apply see Instructions Will food be prepared on site? No ❑ Yes Contact Washington County Health Department, 651 -430 -6655 Will cooking operations be conducted? No ❑ Yes contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? No ❑ Yes See Alcohol Regulations in the Instructions Will alcohol be sold? No ❑ Yes 11 See Alcohol Regulations in the Instructions Will there be a fireworks display? No kaiel Yes ❑ Permit required, contact Stillwater Fire Department, 651 -351 -4950 Describe power needs and location of power source. t'wk. 6‘4.41.461/410 Po r . Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Plee33 '&0,0 ,0) cv .� -c.c G-ti rc1 E Ad rrvb, arc .. . Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No ❑ Yes ( Start /End Time: )2f' - City Sidewalks or Trails, No U6 Yes ❑ Start/End Time: Public Parking Lots or Spaces No r Yes ❑ Start /End Time: Date: Date: Date: Will event need barricade(s)? No ❑ Yes Number needed(i) y' x (Z Fees may apply see instructions Will extra picnic tables be needed? No Yes ❑ Number needed: Fees may apply see Instructions; ? '/Iie -wiLL s 0_47/kJ./ Fees may apply Will portable restrooms be needed? No ) Yes ❑ Number needed: see Instructions Will extra trash receptacles be needed? No q Yes ❑ Number needed: 04'-tT W /t'L ipf Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: l/'0t.444JT? iL -DOLT sw 19 23111614 o7BTS Arw/i/` S igaYL ,5' 7- -47,14 4wx- Pn-oerre.rt/ . u, etc bi-A-vc, re 7--)24, Au wimp k- s ._ Will event need traffic control? No 4 Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: 14,c lv/t -L jAwi" prtott o444 -6, -L,r S c Sr»t 1 asi46 -f 4-4I4 2 Dr-4:-Qty/ aft-lice; K S . ivt,t, Elikvs iSara,s W t ,. L of t' ae-e-4 01' J . ESC. t'r S i cg iJS (n i - .IC t A7 ,� u Fees may apply see Instructions Will No Parking Signs be needed? Noj Yes ■ Number needed: Show /ocation(s) on site map Will event need security? No ❑ Yes A If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: G 601fl 51 ,1iy Will event need EMS services? Noll Yes ❑ Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: S 'mid S n ierxaoLS &Asahbo -e73 M hotsr aesi2a1J47Zi veT14 ruu7 A44 77L4- 100tH . mil V(.44-t- Wtrt?.C404C-te.S lilt,. 1241144.r /N C/4 -Lc. r'D !.4-wt /It) 44c, /r00( ter 5 �N .2444 :, &w "Al . Describe the emergency action plan if severe weather should arise: IP i )4.7W)C_ &rtu, de no Jey'vlur FN._ Po'z- rn 6K u.. dc- 64- 7-07v7 , p v is rite: IS/u AA,.,5etS Ait 0- 771 4.40)4--r j v re t d/d J 9/ flig ,v /T' k./tc. 3 6.0-A/C-07...4...67.\ . List any other pertinent information: ik Te's S i V AIL tc.c.ay , 'Ftee►) -RLUC(.-_ s ) Po27-A?t ttNIS , erc... L..'t de- &xi PYLt VA-re- ipol''elt.Tti . The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, / certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of zed Agent Date 1 ent with tables, sides, and heat. rental. Barricades and mange fen do g Parking on both sides of Hrgbrs parking at Hbrgrs EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA HELD: October 4, 2011 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at City Hall on October 4, 2011, at 7:00 p.m. for the purpose, in part, of authorizing the call of certain outstanding General Obligation Tax Increment Refunding Bonds, Series 2003B. The following members were present: Mayor Harycki, Councilmember Menikheim, Councilmember Cook, Councilmember Roush, and Councilmember Polehna and the following were absent: none. Councilmember introduced the following resolution and moved its adoption: RESOLUTION 2011- RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2003B WHEREAS, by Resolution duly adopted on March 4, 2003 (the "Resolution "), the City issued $3,435,000 original principal amount of General Obligation Tax Increment Refunding Bonds, Series 2003B, dated April 1, 2003 (the "Bonds "). The City has sufficient funds on hand in the debt service account of the General Obligation Tax Increment Refunding Bonds, Series 2003B Fund (the "Debt Service Account ") to call the remaining $780,000 outstanding principal amount of the February 1, 2012 and 2013 maturities of the Bonds on December 1, 2011, at a price of par plus accrued interest. NOW, THEREFORE, be it resolved by the City Council of the City of Stillwater, Minnesota, as follows: 1. The City Council hereby determines that there exists sufficient funds in the Debt Service Account to prepay on December 1, 2011, $780,000 aggregate principal amount of Bonds maturing on February 1 of the years 2012 and 2013, and the interest due thereon. 2. U.S. Bank National Association, in St. Paul, Minnesota, the bank at which the principal and interest on the Bonds are payable, is hereby authorized and directed to cause the Notice of Call for Redemption attached hereto as Exhibit A to be given in accordance with the provisions of the Resolution. 3. No further action shall be required of the City Council to complete prepayment of the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2 STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER I, the undersigned, being the duly qualified and acting City Administrator of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the call of the outstanding General Obligation Tax Increment Refunding Bonds, Series 2003B. WITNESS my hand officially on October 4, 2011. City Administrator EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2003B CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Stillwater, Washington County, Minnesota, there have been called for redemption and prepayment on December 1, 2011 those outstanding bonds of the City designated General Obligation Tax Increment Refunding Bonds, Series 2003B, dated April 1, 2003, having stated maturity dates in the years 2012 and 2013 and totaling $780,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2012 860741 6H5 2013 860741 6J1 The bonds are being called at a price of par plus accrued interest to December 1, 2011, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at U.S. Bank National Association, in St. Paul, Minnesota. Dated: October 4, 2011. BY ORDER OF THE CITY COUNCIL CITY OF STILLWATER, MINNESOTA /s/ Larry Hansen, City Administrator * The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holder. Nancy Manos From: Dave Magnuson < dtmagnuson @magnusonlawfirm.com> Sent: Thursday, September 29, 2011 3:56 PM To: Nancy Manos Subject: Lumber Yard Wine License Nancy, Larry, and Diane I have reviewed the City Code relative to whether a public hearing is required to consider the issuance of an On Sale Wine License. Based upon the current Code, a public hearing is not required for this category of license application. On Sale Wine licenses and the application requirements are found at Sec. 43 -65 through 43 -69. The complete regulations for that category is found within those sections, and no public hearing requirement is found therein. The On Sale and Off Sale regulations are found in Sections 43 -70 through 43 -75 of the City Code and contain the requirement for a public hearing on newly issued licenses of those types. If, in the future, a public hearing is desired for On Sale Wine licenses the City Code would need to be changed to add the requirement. Dave David T. Magnuson Magnuson Law Firm 324 Main Street South, Suite #260 Stillwater, MN 55082 Phone (651) 439 -9464 Fax (651) 439 -5641 Cell (651) 492 -0997 DTMagnuson@magnusonlawfirm.com APPROVING THE ISSUANCE OF A NEW WINE AND STRONG BEER LIQUOR LICENSE TO THE EDGE PERFORMANCE HOCKEY TRAINING CENTER LLC, DBA: THE LUMBERYARD WHEREAS, an application has been received from Robert Kaufman requesting a new wine and strong beer license to The Edge Performance Hockey Training Center LLC, DBA The Lumberyard to be located at 1650 Washington Avenue, Stillwater, MN and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a new Wine and strong beer liquor license conditioned upon approval by Police, Fire, Building Inspection, Finance Departments and Washington County Department of Health, and Minnesota Liquor Control. Adopted by Council this 4th day of October, 2011. Ken Harycki, Mayor Attest: Acting City Clerk T H E B I R T H P L A C E O F MINNESOTA FYI TO: City Council FROM: Bill Turnblad, Community Development Director - MEETING DATE: October 4, 2011 RE: Background info for Paradeau letter of Sept 28 BACKGROUND With the pending sale of the Minnesota Zephyr railroad line for conversion to a State Trail, the owner is also looking to sell his other land interests north of the depot building. The depot itself will remain with the current, at least for the time being. The attached letter from the owner, Dave Paradeau, identifies two possible sale scenarios. 1) If the City supports rezoning the property to CBD as the rest of downtown, Mr. Paradeau would prefer to sell his interest in the property to a condominium or hospitality industry developer. 2) If the City does not support the rezoning, then Mr. Paradeau would like to selling his interest in the land to the City for public use. COMMENTS • The subject property north of the depot consists of land that Mr. Paradeau has an option to purchase from Mrs. Aiple, and land owned by the City that he has right of first refusal on. • The property has had Phase I and II environmental work completed, has survey work in progress, and has appraisal work on order. As mentioned in his letter, Mr. Paradeau would appreciate your discussion and thoughts on the two scenarios. bt Sep 28 11 03:40p David L Paradeau To: Mayor & Council members Date: September 28 2011 Re: Stillwater Land Proposals From: David L. Paradeau 561 799 2799 ra leau FYI Marketing 10242 HERONWOOD LANE WEST PALM BEACH, FL 33412 561- 799 -6601 p.1 Page 1 of 1 There is a tremendous opportunity for the City of Stillwater to now take advantage of the Minnesota Department of Natural Resources purchase of the Minnesota Zephyr rail corridor property. Note: The DNR is only purchasing a 2000 ft. easement that extends northward from Laurel street. The remaining 6.4 miles is actually the corridor land sale. The DNR is projecting that two to three hundred thousand people will be using the trail each year and a large percentage of that usage will either start or end at Laurel street. Mayor Ken Harycki has mentioned that this trail usage will redefine the downtown area of Stillwater. There are several major and exciting opportunities for the development of the riverfront land north of the Stillwater Grill (Depot) property and east of Hwy. 95. I would be interested in purchasing the city owned sliver of land so when the DNR realigns the trail just north of the Depot approximately one thousand feet the entire riverfront property could then be utilized for some type of development. I strongly suggest that the City considers a development project that would have a substantial tax base and a major financial impact to the downtown business community 365 days a year. I have had conversations with several potential developers but without a favorable City Council opinion on rezoning this property there is no need to introduce any architectural or concept plans. ( one exception: Single Family Residential lots) One more alternative is that, if the Council disagrees with my recommendations I would be interested in selling my ownership interest in these properties to the City and you can utilize the land as you see fit I would welcome a discussion and/or appreciate your thoughts. A decision should be made ASAP so that it would not interfere with the development of the new state trail. Resp Hy, David L. radeau Wednesday, September 28, 2011 AOL: Zephyrmn September 8, 2011 FYR STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila -Marie Untiedt and Matt Beane, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Engineer Paul Pearson, Planner Nolan Wall, Treasurer Marsha Olson, Building Inspector Jack Kramer, Park Manager Rick Jacobson and Chief of Police Steve Nelson. 1. AGENDA - M /S /P Johnson /Beane moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Untiedt /Beane moved to approve the August 11, 2011 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. BUILDING INSPECTOR - Building Inspector Jack Kramer was present to introduce Jim Matewful, electrical inspector. Mr. Matewful reviewed his experience in the field and expects the change to be seamless since they follow the state and national code requirements. He reviewed the proposed fee schedule and provided the forms he will use. Attorney Soren Mattick explained that an agreement will need to be developed between him and the Township. 4. TREASURER - a. Report given. b. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 41637 Brines Market $ 279.52 41638 Richard Jacobson 383.50 41639 Jack Kramer 6,453.74 41640 MFRA 4,178.10 41641 Kathleen Nelson 62.53 41642 Stephen Nelson 785.00 41643 On Site Sanitation 277.86 41644 MJ Raleigh Trucking Inc. 4,692.25 41645 Michael Ranalla 286.21 41646 St. Croix Recreation Co Inc 726.75 41647 Valley Green Lawn and Landscape 1,542.60 41648 Xcel Energy 73.74 41649 Hillcrest Animal Hospital 173.55 41650 Kathryn Schmoeckel 62.20 41651 League of Minnesota Cities 2,199.00 41652 CenturyLink 101.15 41653 PERA 259.24 Stillwater Town Board Mtg. — 9/8/11 41654 Minnesota Department of Revenue 13.67 41655 Internal Revenue Service 471.97 Beane, Matthew R 379.74 Nelson, Kathleen M 304.42 Nelson, Stephen W 1,113.33 Olson, Marsha Ann 370.02 Ranalia, Sr., Robert P 254.74 Schmoeckel, Kathryn G 681.17 Page 2 5. ATTORNEY - a. Procedures outside of meetings - There was discussion of how to handle routine utility permits that can be delegated to staff. M /S /P Johnson /Hiniker moved that our adopted procedure for dealing with administratively reviewed utility permits is that they would be handled by staff with notification to the Board. (5 ayes) 6. PLANNER - a Langer Administrative Deviation - The Langers have 4.93 acres and have been granted an administrative deviation to meet the requirements of 5 acres. b. Comprehensive Plan Updates - Resolution - Metropolitan Council requires a resolution to adopt the amendment to the Stillwater Township Comprehensive Plan. M /S /P Countryman /Untiedt moved to adopt the resolution. (5 ayes) c. Wick Variance Amendment- The Wicks were granted a variance to erect an accessory structure prior to their residence with the provision that the home be built by August 2011. The home has not yet been completed, but it is close. Engineer Paul Pearson reviewed some exterior items that still need to be addressed. Treasurer Marsha Olson reported that their escrow is up to date. All the permits that are required have been granted. There was discussion as to whether Mr. Wick has stayed at the house and he said there has been incidental "camping" from time to time. The Wicks complimented our staff on the work they have done for them. M /S /P Untiedt/Beane moved to extend the Wick Variance for an additional year. (5 ayes) d Xiong Accessory Structure - Planner Nolan Wall reviewed some options to deal with Dr. Xiong's temporary structures per his memorandum dated September 1, 2011. Attorney Soren Mattick suggested another option might be an Interim Use Permit for an accessory structure related to an agricultural use. The Planner will develop some language to be discussed at a public hearing at the next Planning Commission meeting. e. Browns Creek Watershed Update - Nolan Wall reviewed the Browns Creek report. David Johnson andSheila -Marie Untiedt will attend the upcoming meeting. Engineer Paul Pearson will write a letter giving his opinion on the Oak Hill ponding issue. 7. CHIEF OF POLICE - Stillwater Town Board Mtg. — 9/8/11 Page 3 a. Report given. There were 6 burning permits, none for buckthorn. One dog was impounded which was claimed and the fee paid. b. Code Red - Chief of Police Steve Nelson attended the first Code Red training session. He reviewed how the system would work. c. 105th Street Barricade - Steve Nelson had notified the residents of Stonebridge South of the proposed barricade and he reviewed the feedback he received. Most were pleased that they had been notified and had the opportunity to respond. Some people thought the proposed barricade looked too commercial. Linda Kluey was present and feels this is industrial looking and she would like us to consider an alternative design that would be friendlier to a residential area, such as a berm. Jeff Siewert was also present and was concerned that this would not allow him access to the back of his property. Kate Nieman agreed that this would be too bold and reflective and was also concerned that this is not a good use of resources. Paul Pearson explained his review of this situation. The signage follows the State guidelines. Safety and enforceability are key components. The intent is that vehicles cannot drive through this area. Berming may cause safety issues at nighttime. The consensus was to try a small berm with two reflectors and a "Entry Prohibited" sign as a start and see if that solves the problem. Jeff Siewert will build the berm with material that is there and Linda Kluey offered to plant prairie grass from seed obtained from the Washington Conservation District. 8. CURTISS HILLS TRAIL - Elaine Kannas was present with a "No Motorized Vehicles Allowed" sign that had fallen from the trail. She would like to see it replaced along with others where needed. Steve Nelson suggested posts at the trial entrance might be used to keep motorized traffic out, but Raleigh needs to have access to maintain the trail. Elaine Kannas would like to see some flags or reflective material attached to the signs to draw attention to them. Maintenance people will review to see what is needed. Paul Pearson will check with a metal detector to see if there is any part of the sign still in the ground which should be removed. 9. ENGINEER - a. Arvig Enterprises Permit - They are proposing to install fiber optic cable along Stonebridge Trail from Otchipwe to Patridge. Paul Pearson will check where this will serve and what benefit this will be to the Township. The permit has been issued. b. Century Link Permit - They have applied for fiber optic cable to be underground along Stonebridge from Otchipwe to Patridge. M /S /P Hiniker /Untiedt moved approval of the permit. (5 ayes) c. Xcel Permit on Stonebridge - They are proposing to add a third phase to the existing two phase line. M /S /P Countryman /Hiniker moved approval of the application. (5 ayes) d. Xcel Permit for Arcola Court - This would run on the south side of Arcola. M /S /P Hiniker /Untiedt moved approval of the application. (5 ayes) e. Salvaged Street Signs - The available signs will be advertised on the web site and the newsletter for a cost of $10 to be donated to the park fund. Interested people can coordinate with the Clerk to pick up the signs at the town hall. f. Xcel Permit on Mayfield Court - This is replacement of gas service to a resident at 10933 Mayfield Court. Stillwater Town Board Mtg. — 9/8/11 Page 4 M /S /P Hiniker /Countryman moved approval of the application. (5 ayes) g. Update on Arcola Heights Park Driveway - Paul Pearson had met with Jim Doriott at Arcola Heights Park to determine the need fora new culvert, to locate a more permanent place for the port-a -potty which would allow access for servicing and review the material and placement of the driveway. 10. CLERK - a. Leadership Training - GTS will be given the go ahead for Monday, January Stn 11. COMMUNICATION COMMITTEE - They are meeting the third week in September. Any items to be included in the next newsletter should be sent to Sheila -Marie Untiedt. 12. GARAGE SALE - We should find someone else to coordinate the garage sale. 13. PARK COMMITTEE - The Park Committee was thanked for their good work in organizing the Township Picnic. More attention should be given next year to notification to the community. There should be a policy regarding compensation to park members who work on the picnic. They should discuss this at their next meeting to get their thoughts. 14. PARK MANAGER - Rick Jacobson has trimmed some trees in_Otto Berg Park and the - Clerk should ask Raleigh to remove the brush. Pat Raleigh reported that some brush has been left on the bottom of Pawnee. 15. ARMORY - Linda Countryman discussed the plans from the City of Stillwater. 16. DISC GOLF COURSE - The final numbers for the cost of the course should be determined. 17. STONEHENGE NEIGHBOR - Kurt Erickson, who is on the architectural committee for the Stonehenge neighborhood, was concerned about how often Mr. Wick had been staying on his property. He was told to bring any issues to the attention of the Township and Steve Nelson and /or Jack Kramer will check into it. 18. ADJOURNMENT - The meeting was adjourned at 10:00 p.m. Clerk Chairperson Approved Washington n BOARD AGENDA OCTOBER 4, 2011- 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Works — Wayne Sandberg, County Engineer A. Resolution — Award of Bid for Construction of the Hardwood Creek Regional Trail Pedestrian Bridge over County Road 83 (11`h Avenue SW), City of Forest Lake B. Resolution — Award of Bid for Turn Lane Construction on Bailey Road 5. 9:25 Community Services — Diane Elias, Planner Agreement with Minnesota Housing for Family Homelessness Prevention and Assistance Program Funds 6. 9:35 General Administration — Jim Schug, County Administrator 7. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:10 Adjourn 10. 10:15 to 10:35 — 2012 Proposed Budget Workshop - Commissioners ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * *• ** MEETING NOTICES ** (**Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date October 3 October 4 October 6 October 6 October 6 October 10 Committee MN Intercity Passenger Rail Forum Finance Committee Meeting MN High Speed Rail Metro Energy Policy Coalition East Central Regional Juvenile Center Joint Meeting with City of Woodbury Time 10:00 a.m. 11:00 a.m. 10:00 a.m. 12:00 p.m. 12:30 p.m. 6:00 p.m. Location MN State Office building — St. Paul Washington County Government Center 454 West 6th St. — Red Wing 100 Empire Drive — St. Paul 7565 Fourth Avenue — Lino Lakes 8301 Valley Creek Road — Woodbury Assistive listening devices are available for use In the County Board Room If. n...r.cri.r w,.. M ...o. Neat. rsdl 'R411 IR411 eln.enen EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 4, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the September 13 and 20, 2011 Board meeting minutes. Community Services Property Records and Taxpayer Services B. Approval to reappoint Connie Taillon, Stillwater, to the Brown's Creek Watershed District Board of Managers to a three -year term expiring October 21, 2014. C. Approval to execute a 2011 Community Development Block Grant funding agreement with Greater Metropolitan Housing Corporation for administration of the Washington County Owner Occupied Rehab Program. D. Approval of resolution setting aside 20% of the net proceeds from the tax forfeited sale fund to the county park fund for the acquisition and maintenance of parks and recreational areas. E. Approval of assessing contract with the City of Birchwood. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room 11 wv■ nmr/ ne isMnna Anse M rNenhibiy /urcinr nba .ca ' h 111,511.1111-RANI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER zo? e-d SG h to — - Pkt..s¢- 3 tif Fboa. cols.Asto l `Prod ec.+ = actual date (completed) SEH delivers revised real estate drawings, cost est, and exhibit showing extent of excavation Meeting with MPCA (discuss intended approach / plan) J Sep-1 SEH delivers GIS files Revised exhibits to MPCA showing revised project and all sampling (Stillwater /NRG to provide) MPCA acceptance of approach 19- Oct -11 Modify contract with SEH for revised plans /specs Revised RAP /CCP approved by MPCA 15- Nov -11 FTR submittal Necessary clean up complete by City "Respsonse is Complete" or other acceptable letter from MPCA 7- Dec -11 ATR submittal (including EDR) 4- Jan -12 BCOE / Final Submittal 6- Jan -12 Submit PCA amendment and EDR to MVD 3- Feb -12 Submit PCA amendment and EDR to HQ 9- Mar -12 certify real estate 9- Mar -12 Approved PCA amendment and EDR 4- May -12 financial /past performance acceptable - issue award and request bonds 30- May -12 mobilize on site = actual date (completed) Print Date Thu 4 August 2011 Eff. Date 8/1/2011 U.S. Army Corps of Engineers - St. Paul District Project : Stillwater, MN Stage 3A - Final Estimate Stillwater Stage 3A DRAFT Time 11:04:38 Stillwater Main Summary Page 1 Description Quantity UOM DirectCost ContractCost ProjectCost Stillwater Main Summary 01 Demolition and Removals 02 Stripping 04 Lean Impervious Fill Cutoff (Riverside Embankment at Parking Lots) 05 Aggregate Base - Class 5 06 Bituminous Pavement - Base Course 07 Bituminous Pavement - Wear Course 08 Tack Coat 15 15" RCP Storm Sewer Pipe 16 18" RCP Storm Sewer Pipe 17 24" RCP Storm Sewer Pipe 18 54" RCP Storm Sewer Pipe 19 48" Brick Storm Sewer Pipe Lining (Cure -In- Place) (Incl. televising the line) 20 48 -inch Eccentric Storm Sewer Manhole /Catch Basin (Type II) 21 Storm Sewer Catch Basin w /48 -inch MH (Type III) 22 Pumping Manhole at Chestnut, Commercial, and Myrtle 23 Pumping Manhole at Mulberry 25AA Common Borrow Material (Mulberry Point Reconstruction and Misc.) 25AB Common Borrow Material - on site (Mulberry Point Reconstruction and Misc.) 26AA Excess Excavated Material to be Hauled Off Site 26AB Excess Excavated Material to be Hauled Off Site 27AA Common Borrow Material - off site (Mulberry Point Reconstruction and Misc.) 27AB Common Borrow material - off site (Mulberry Point Reconstruction and Misc.) 28 Salvage and Adjust Existing Castings at Mulberry Point 29 Amphitheater Berm 30 Watermain at Myrtle Street (Gate Valve, Insertion Valve, and Lower Watermain) 31 Topsoil and Seed 33 Temporary Seeding 35 Erosion and Sedimentation Control 36 Traffic Control Labor ID: LB11STWMN EQ ID: EP09R04 FYI 979,397 1,465,803 1,511,536 1.00 LS 20,416 26,741 27,575 1.00 LS 3,405 4,460 4,599 969.00 CY 13,054 17,097 17,631 64.00 TON 1,408 2,637 2,719 20.00 TON 1,200 2,248 2,318 12.00 TON 720 1,349 1,391 7.00 GAL 9 16 17 996.00 LF 79,641 121,784 125,584 73.00 LF 6,423 9,822 10,128 248.00 LF 39,149 59,865 61,733 16.00 LF 6,308 9,646 9,947 46.00 LF 16,238 21,268 21,932 4.00 EA 17,976 27,489 28,346 12.00 EA 59,022 90,254 93,070 3.00 EA 176,121 269,317 277,720 1.00 LS 38,284 58,542 60,369 55.00 CY 1,627 2,493 2,571 111.00 CY 3,284 5,031 5,188 1,797.00 CY 38,404 58,833 60,669 3,594.00 CY 76,825 117,693 121,365 445.00 CY 5,340 8,181 8,436 889.00 CY 10,668 16,343 16,853 9.00 EA 4,485 6,858 7,072 1.00 LS 16,086 24,643 25,412 1.00 LS 13,245 20,254 20,886 1.00 LS 25,947 39,749 40,989 2.46 ACR 33,767 51,730 53,344 1.00 LS 33,624 48,606 50,122 1.00 LS 37,209 48,735 50,255 Currency in US dollars TRACES MII Version 3.01 Print Date Thu 4 August 2011 Eff. Date 8/1/2011 U.S. Army Corps of Engineers - St. Paul District Project : Stillwater, MN Stage 3A - Final Estimate Stillwater Stage 3A DRAFT Time 11:04:38 Stillwater Main Summary Page 2 Description Quantity UOM DirectCost ContractCost ProjectCost 37 Nelson Street Water Control Structure 1.00 LS 131,286 200,758 207,022 38 Nelson Street Utility Vault Rehabilitation 1.00 LS 18,229 27,874 28,744 39 Portable Pump Option 1.00 EA 50,000 65,488 67,532 Labor ID: LB11STWMN EQ ID: EP09R04 FYI Currency in US dollars TRACES Mil Version 3.01 Washington County BOARD AGENDA OCTOBER 4, 2011- 9:00 A.M. Board of Commissioners Dennis C. Hegberg, Dstrict 1 Bill Pulkrabek District 2 Gary Kriesel,Chair, District 3 Autumn Lehrka District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityorfunctionof WashingtonCounty Government, whether or not the issue is listed on this agenda. Perron who wish to address the Board must fill out a torment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners.Comments addressed to individual Board members will not be allowed. You are encouragedto limityourpresentationto no more thanfive minutes The Board Chair reserves the right to limit an individual'spresentation if it becomes redundan{ repetitive, overly argumentative, or if it is not relevant to an issue that is part of WashingtonCounty's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Works — Wayne Sandberg, County Engineer A. Resolution — Award of Bid for Construction of the Hardwood Creek Regional Trail Pedestrian Bridge over County Road 83 (11th Avenue SW), City of Forest Lake B. Resolution — Award of Bid for Turn Lane Construction on Bailey Road 5. 9:25 Community Services — Diane Elias, Planner Agreement with Minnesota Housing for Family Homelessness Prevention and Assistance Program Funds 6. 9:35 General Administration — Jim Schug, County Administrator 7. 9:45 Commissioner Reports — Comments — Questions This period of time shall be :red by the Commissioners to report to the full Board orcommittee actiiities, make comments on matters of inteest and information, or raise questions to the ire. This action is not intended to result in substantive board action duringiis time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:10 Adjourn 10. 10:15 to 10:35 — 2012 Proposed Budget Workshop - Commissioners ****************************************** * * * * * * * * * * * * * * * * * * * * * * *J * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date October 3 October 4 October 6 October 6 October 6 October 10 Committee MN Intercity Passenger Rail Forum Finance Committee Meeting MN High Speed Rail Metro Energy Policy Coalition East Central Regional Juvenile Center Joint Meeting with City of Woodbury Time 10:00 a.m. 11:00 a.m. 10:00 a.m. 12:00 p.m. 12:30 p.m. 6:00 p.m. Location MN State Office building — St. Paul Washington County Government Center 454 West 6th St. — Red Wing 100 Empire Drive — St. Paul 7565 Fourth Avenue — Lino Lakes 8301 Valley Creek Road — Woodbury Assistive listening devices are available for use in the County Board Room u,..„ d„o adaageoageha.,:or pwa<o Sao (Rg11 eenannn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 4, 2011 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the September 13 and 20, 2011 Board meeting minutes. Community Services Property Records and Taxpayer Services B. Approval to reappoint Connie Taillon, Stillwater, to the Brown's Creek Watershed District Board of Managers to a three -year term expiring October 21, 2014. C. Approval to execute a 2011 Community Development Block Grant funding agreement with Greater Metropolitan Housing Corporation for administration of the Washington County Owner Occupied Rehab Program. D. Approval of resolution setting aside 20% of the net proceeds from the tax forfeited sale fund to the county park fund for the acquisition and maintenance of parks and recreational areas. E. Approval of assessing contract with the City of Birchwood. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If unit noel seeietannarina In rlieahili fy nr lannnanaharriahi..Qlanen roll IR511 4OnR1110 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington tiY BOARD AGENDA SEPTEMBER 27, 2011- 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Dennis C. Hegberg, Dstrict 1 Bill Pulkrabek District 2 Gary Kriesel,Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibilityorfunctionof WashingtonCounty Government, whether or not the issue is listed on this agenda. Peron who wish to address the Board must fill out a comrent card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners.Comments addressed to individual Board members will not be allowed. You are encouragedto limit your presentation to no more thanfive minutes. The Board Chair reserves the right to limit an individual'spresentation if it becomes redundant repetitive, overly argumentative,or if it is not relevant to an issue that is part of WashingtonCounty's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Health and Environment — Judy Hunter, Senior Program Manager A. Resolution — Resource Recovery Project 2012 Operating Budget B. Update on Energy Related Activities: Status of Federal Stimulus Funds, County Energy Plan Development, and State Energy Grant 5. 9:30 General Administration — Jim Schug, County Administrator Resolution Purchase of the Minnesota Zephyr Right -of -Way 6. 9:40 Commissioner Reports — Comments — Questions This period of time shall be uEd by the Commissioners to report to the full Board orcommittee activities, make comments onmatters of interest and information, or raise questions to the gaff This action is not intended to result in subtantive board action duringthis time. Any action neces.ary because of discussion willbe scheduled for a future boardrneeting. 7. Board Correspondence 8. 10:05 Adjourn * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** (**Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location September 26 September 27 September 28 September 28 September 29 Library Board Planning Advisory Commission Metro Mosquito Control Exec. Comm. Solid Waste Management Coord. Board Metro Governance 6:30 p.m. 7:00 p.m. 9:00 a.m. 10:30 a.m. 9:00 a.m. 8595 Central Park Place - Woodbury Washington County Government Center 2099 University Avenue West — St. Paul 2099 University Avenue West — St. Paul 1 Mendota Road West (Dakota County Northern Service Center) — West St. Paul Assistive listening devices are available for use in the County Board Room Ifjm , nnnrl aceielanro dim /n Hieahilihr nr lang,.age harrier nMaen roItRF1I 4'M Rr1ft * EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 27, 2011 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Community Services A. Approval of Amendment three to contract #5256 with Tree Trust to provide services for Washington County's Workforce Center's Youth Employment Program for the summer of 2011. Library B. Approval of contract with 3M to install a sorter system at the Stafford Library in Woodbury. Property Records and Taxpayer Services Public Works C. Approval of resolution, 10-year repurchase application of tax forfeited parcel located at 831 15`" Avenue Southeast in the City of Forest Lake by the previous owner. D. Approval of resolution, 10 -year repurchase application of tax forfeited parcel located at 631 Summit Avenue in the City of St. Paul Park by the previous owner. E. Approval of resolution, final payments on the 2025 Government Center Campus Improvements Project to Molin Concrete, Ramsey Excavating Co., Twin City Acoustics, Inc., and Wasche Commercial Finishers, Inc. F. Approval to award bid to Roettger Welding, the lowest responsible bidder, for containment pit grating and supports replacement in the amount of $107,389 and authorize execution of the contract. G. Approval of cooperative agreement with the City of Lakeland Shores for the landscape maintenance of County State Aid Highway 18 (St. Croix Trail) from 300 feet south of Fourth Street south to 100 feet south of fourth Street North; and approval of cooperative agreement with the City of Lakeland for the landscape maintenance of County State Aid Highway 18 from Fourth Street South to Upper Fifth Street North. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If unto nett acciehnna thus nr langi.we hm ∎ar- nl aeo ralrf.511 d2n ROM EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington BOARD AGENDA SEPTEMBER 20, 2011- 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Health and Environment — Lowell Johnson, Director Approval of Amendment to Agreement with Dynamic Recycling 5. 9:15 General Administration — Jim Schug, County Administrator Approval of the Recommended 2011 Budget Reduction Plan — Molly O'Rourke, Deputy County Administrator 6. 9:25 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:50 Adjourn 9. 9:55 -10:40 Board Workshop with Directors of Community Corrections, Community Services and Public Health and Environment Presentation on Collaboration in County Human Services Programs * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** ("Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location September 19 September 19 September 20 September 20 September 21 September 21 September 21 September 22 Metro Alliance for Healthy Families Minnesota Extension Committee Finance Committee BRA Board Meeting Counties Transit Improvement Board Workforce Investment Board Metro TAB Policy & Advisory Board Resource Recovery Project Board 11:30 a.m. 5:00 p.m. 10:45 a.m. 3:30 p.m. 8:30 a.m. 8:30 a.m. 12:00 p.m. 9:00 a.m. Dakota County Northern Services Center Washington County Government Center Washington County Govemment Center 1584 Hadley Avenue North — Oakdale 90 West Plato Blvd — St. Paul 8301 Valley Creek Road - Woodbury Minneapolis -St. Paul International Airport 2785 White Bear Avenue — Maplewood Assistive listening devices are available for use in the Counly Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 20, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the September 6, 2011 County Board minutes. Property Records & Taxpayer Services B. Approval to authorize a County Board response to Independent Auditor's findings and recommendations contained in the draft report on the internal control structure and compliance for the year ending December 31, 2010. C. Approval of a Joint Powers Agreement between Washington County and Independent School District 832 (Mahtomedi) to provide election administration services for a special election to be held on November 8, 2011. D. Approval of a Joint Powers Agreement between Washington County and Independent School District 622 (North St. Paul, Maplewood, Oakdale) to provide election administration services for a special election to be held on November 8, 2011. Public Works E. Approval of bid award for electrical services to Hunt Electric Corporation, the lowest responsible bidder, in the amount of $103,200. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Asaisvve listening devices we available for use in the County Boa,d Room N acae. t.. M hiIth1,r e..n, laitunier a/aamr a IA411 A96 RI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, September 27, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Stafford library will get automatic book sorter system The R.H. Stafford Branch of the Washington County Library will receive new equipment, after the Washington County Board of Commissioners agreed Sept. 27 to purchase a new sorter for the library. The sorter system would be attached to the internal book drop window inside the library and would let the public check in materials as they return them and receive a receipt for returned materials. Library materials returned through the sorter would be sorted into bins reducing the handling time of materials by staff. The sorter equipment uses technology to improve on the turnaround time of getting library materials checked in and ready for the next borrower. It expands the opportunities for library customers to be self sufficient and documents their return of library materials quickly and accurately. Its use should reduce the handling of library materials by library staff and maintain the capacity of the library's largest and busiest branch to meet customers' needs. The sorter will cost $283,000. County will maintain landscaping along St. Croix Trail in Lakeland, Lakeland Shores Washington County will help maintain specialized landscaping along St. Croix Trail, or County State Aid Highway (CSAH) 18, in Lakeland and Lakeland Shores, after the Washington County Board of Commissioners agreed to the work Sept. 27. The St. Croix Trail construction project involved the reconstruction of 1.3 miles of roadway between Seventh Street South and Upper Fifth Street North, in the City of Lakeland and the City of Lakeland Shores. The completed project resulted in a two -lane divided roadway with raised median, curb and gutter, storm sewer, three single -lane roundabouts, and a paved multi -use trail. As part of the project, specialized landscaping was installed in the medians of CSAH 18 after it was requested by local community leaders. This landscaping requires regular maintenance, and is the responsibility of the local community. The City of Lakeland and the City of Lakeland Shores have agreed to share the maintenance of the project's landscaping, with the county, and these cities will have access to the medians for this work. County Board approves budget for resource recovery project As one of the parties to the joint powers agreement that oversees the resource recovery facility in Newport, the Washington County Board of Commissioners approved the 2012 budget for the facility at its meeting Sept. 27. Washington County is one member of the Ramsey /Washington County Resource Recovery Project Board. The 2012 budget includes the scheduled payments to the facility vendor, Resource Recovery Technologies, and hauler rebates in accordance to the 2007 -2012 Processing Agreement. The recommended 2012 Resource Recovery Project Budget is $10,1 96,787. The budget is funded by county contributions and interest on investments. page 1 of 3 The amount each county contributes is based on a 73 percent share from Ramsey County and a 27 percent share from Washington County. With that formula, the Washington County share will be $2,749,082. The revenue source for the county's share is the County Environmental Charge, which is a charge placed on garbage collection in the county. The proceeds are used for solid and hazardous waste services, such as household hazardous waste collections, recycling grants to cities and townships, community -wide programs, and resource recovery. County makes its contribution to trail on Zephyr right -of -way The Washington County Board of Commissioners agreed Sept. 27 to pay $1 million toward the purchase of the Minnesota Zephyr right -of -way owned by David Paradeau. The county directed the money to the Minnesota Department of Natural Resources (DNR), which is acquiring the right - of -way for an addition to the state trail system. The county's source of funding for the contribution is the Land and Water Legacy Program (LWLP) bond funds, which is a voter - approved fund for the purpose of purchasing parkland and improving water quality of rivers, lakes and streams. The right -of -way includes 5.9 miles of the corridor from Lake Masterman in Grant to Highway 95 in Stillwater, the Highway 95 bridge and a trail easement over the southerly 2,000 feet from the Highway 95 bridge to downtown Stillwater. The purchase price is $4,235,000 and includes the rails, ties, bridges, and land. A covenant will be placed on the land that requires the state to use the corridor as a public recreational trail in perpetuity, to seek the county's approval if it conveys any interest in the property to another party, and to pay the county its fair market value share if the property is ever sold. This project is an opportunity for Washington County to partner with the state to complete a portion of the trail system proposed in the county's Lake Links Trail Plan extending from Mahtomedi to Stillwater. The DNR engineers have begun design work on the trail that will include a bridge at Manning Avenue. The ties and rails are scheduled to be removed late fall 2011 and the trail will be open for walking. The DNR will pave approximately two miles of trail in summer 2012 and will pave the remainder of the trail as development funds are secured. Board receives update on energy efficiency projects The Washington County Board of Commissioners received an update Sept. 27 on a number of energy conservation plans being undertaken at the county. The county has been working on a variety of energy activities, including the use of federal stimulus funds to promote energy conservation, and the use of an energy efficiency and conservation block grant funds to pay for the development of a county energy plan. The Energy Efficiency and Conservation Block Grant is being used for energy audits and evaluations, air conditioner replacements, building automation upgrades and window replacements, the development of a County Energy Plan, and traffic synchronization projects. Almost all of the $655,640 in the grant is committed; $202,352 has been spent so far, and the remaining $453,288 is contractually committed. The energy saved and jobs created as result of grant funds`and will be tracked and reported when the project is complete. The county is also creating an energy plan, which will take into account all aspects of energy use in the county, covering buildings, transportation, waste and water use. In the county buildings, that means retrofits, optimizing building operation, and influencing how employees use energy. In the area of transportation, it means increasing efficiency in the county's vehicle fleet, timing traffic signals, and reviewing how employees commute. It also means following the "reduction and recycling" practice of not generating additional waste, and green purchasing. The plan also examines in what areas the most energy is consumed, and in what areas the most money is spent on energy needs. Page 2 of 3 The county is also a pilot county in the Public Buildings Enhanced Energy Efficiency Program, which has as its goal to reduce energy consumption by at least 10 percent in the county. Fourteen county facilities are being evaluated for energy - saving opportunities; it is expected that the evaluation will be completed by November. Page 3 of 3 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, September 20, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County will provide election services for 2 school district special elections Washington County will provide election services for special elections in the Mahtomedi and North St. Paul- Maplewood- Oakdale school districts this fall. The Washington County Board of Commissioners approved joint powers agreements with those two school districts at its meeting Sept. 20. The elections will be Nov. 8. Expenses for the elections are paid for in full by the school districts. Expenses for the Mahtomedi election are expected to be $7,880; expenses for the North St. Paul- Maplewood - Oakdale school district election are expected to be $25,400. Company will continue to manage Environmental Center The Washington County Board of Commissioners will continue to contract with Dynamic Recycling for recycling waste electronics collected at the Washington County Environmental Center, after the board approved an amendment to the current contract Sept. 20 with the vendor that manages the center in Woodbury. Washington County has collected and recycled electronics from residents since November 2007, first at the household hazardous waste facility in Oakdale until its closure in June 2009, and now at the Washington County Environmental Center since September 2009. Dynamic Recycling was contracted to work with the county in 2009. The amendment to that contract extends the term of the original agreement an additional year to Dec. 31, 2012, and sets better pricing. This allows the county to maintain electronics collection and recycling services for its residents at the Environmental Center and weekend events in a cost - effective manner, while ensuring the electronics collected are recycled in compliance with transportation, safety, and environmental regulations. The agreement also provides for potential reimbursement from Dynamic Recycling if the company obtains financial support from manufacturers as part of Minnesota's Electronics Recycling law. The county received about $85,000 in reimbursement in 2010. With projected 2012 recycling costs of $147,000, and reimbursement similar to that in 2010, net costs under this contract in 2012 are expected to be about $62,000. Washington County's Environmental Center provides residents with a free and convenient disposal option for household hazardous waste, electronics, and recyclables. The center is at 4039 Cottage Grove Drive in Woodbury and is open Tuesdays noon to 7 p.m., Thursdays 9 a.m. to 2 p.m., and Saturdays 9 a.m. to 2 p.m. Page 1 of 2 Board takes action to formalize 2011 budget reductions The Washington County Board of Commissioners has been reviewing the county's 2012 budget, and setting the levy for the coming year, as it continued to manage budget reductions that have occurred in 2011. The board took action to approve the reductions in the 2011 budget at its Sept. 20 meeting. Due to anticipated reductions in county program aid and money to reimburse the market value tax credit from the state, the Office of Administration has developed a plan to meet the revenue shortfall. The combined revenue shortfall due to state reductions for 2011 is approximately $4.2 million. The recommended reductions will occur in reduced pavement improvement projects, reduced contribution to Other Post Employment Benefits (OPEB), and savings in the wages and benefit categories. Page 2 of 2 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, September 13, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Washington County adds to list of available services for those with disabilities An additional service provider will be available to serve those with developmental disabilities after the Washington County Board of Commissioners approved a contract with Pathways to Community Sept. 13. Pathways to Community provides a variety of services to individuals with developmental disabilities designed to support and inspire meaningful lifelong relationships. It provides services in several other metro area counties and is now expanding its services in Washington County. It is opening a licensed corporate adult foster care site in Woodbury in September to serve clients eligible for Home and Community Based Services through federal Medical Assistance (MA) "waivers," meaning medical assistance used to provide services to these individuals outside of institutional settings. MA will fund 100 percent of the cost of the services provided by Pathways at this licensed site. The services in the foster care will be customized to meet each person's needs and will include 24 -hour supervision. Rates will be determined by the county's rate structure, which is used for all existing corporate adult foster cares. The contract will also authorize Pathways to provide some additional in -home or respite services, such as summer camps, to assist families caring for their developmentally disabled children. State will rent more space in county WorkForce Center The Minnesota Department of Employment and Economic Development (DEED) will increase the amount of space that it rents from the Washington County WorkForce Center, which is in the Woodbury Service Center. The Washington County Board of Commissioners agreed to a new lease at its Sept. 13 meeting. The State of Minnesota has been leasing office space from Washington County since 1986 for the DEED. The term of the current lease is through Dec. 31, 2014. The state wishes to increase the office space used by DEED at the service center from 438 square feet to 1,363 square feet of shared space. While the rental rate per square feet remains the same, the rent revenue over the term of the lease will increase from $56,241 to $102,647. The additional revenue received from the lease will be budgeted for county building maintenance and operations expenses. Washington County board adopts 2012 property tax levy The Washington County Board of Commissioners passed resolutions Sept. 13 certifying the proposed property tax levy for county property taxes payable in 2012. The county's property tax levy will drop by $260,100 in the coming year. Page 1 of 2 After the votes, the amount levied may be lowered, but not raised, before the county's 2012 budget is finalized in December. A public hearing on the budget is planned for early December. The proposed property tax levy for Washington County was set at $86,523,700, a .3 percent reduction from 2011. In addition, the board approved the property tax levy for the Washington County Regional Rail Authority, of $574,800; and the Washington County Housing and Redevelopment Authority for $3,332,236. Both levies remained the same as last year. The county's board's action would allow the county's property tax levy to rise by $260,100 if the City of Lake Elmo voted to remain in the Washington County Library system at its meeting the evening of Sept. 13. The board also adopted proposed budgets for Washington County and the Regional Rail Authority. Individual department heads presented their budgets to the Washington County board during August and September, after the board heard an overview of the 2012 budget Aug. 9. This is the second year in a row in which the county has not raised its portion of the property tax. The proposed budget shows a decrease in operating expenditures to $139.8 million, a decrease of 4.1 percent from 2011. The county has also experienced a reduction in state aid payments of $11.6 million over the past four years. The county expects to maintain a low tax rate and low per capita spending and property tax compared to other counties. Page 2 of 2