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HomeMy WebLinkAbout2011-09-06 CC PacketREGULAR MEETING RECESSED MEETING .(414\j4)• ............... 111 IIIITOPLACI •f ■1 Revised AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North September 6, 2011 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion regarding McKusick Lake Deterioration — Ray Davis, Mrs. Helen Torelle STAFF REPORTS 4:30 P.M. 7:00 P.M. 2. Police Chief 3. Fire Chief — Paid on 4. City Clerk 5. Community Dev. Director call hiring update 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 10. Closed meeting to discuss private data 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - 11. Possible approval of August 16, 2011 special, regular and executive meeting minutes AVAILABLE AT SEPTEMBER 20th, MEETING PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation - Constitution Week, 224th Anniversary 13. Certificate of Appreciation, Lily Lake 6th Grader, Michelle Bergh 14. Proclamation — Lake Elmo Day, 100th Anniversary picnic OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL)** 15. Resolution 2011 -120, directing payment of bills 16. Proclamation Financial Planning Week 17. Resolution 2011 -121, approving 800 MHz Radio Repair Fund Addendum to Communications System Subscriber Agreement with Washington County 18. Resolution 2011 -122, approving election judges for school board election 19. Possible approval of National Fire Prevention Week Signs /Banners placement PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 20. Case No. 2011 -20. This is the date and time for a public hearing to consider a request from City of Stillwater for a variance to the Floodplain Overlay District regulations. Notices were mailed to affected property owners and published in the Stillwater Gazette on August 26, 2011. (Resolution — Roll Call) 21. Case No. 2011 -21. This is the date and time for a public hearing to consider a request from City of Stillwater for Street vacation of a portion of Water Street North. Notice was published in the Stillwater Gazette on August 26, 2011. (Resolution — Roll Call) 22. This is the date and time for a public hearing to consider a request from City of Stillwater for sell convey a 5 ft. x 208.1 ft. strip of land to St. Croix Preservation Company, Inc. Notice was published in the Stillwater Gazette on August 5, 12, 19, and 26, 2011. (1st Reading Ordinance — Roll Call) UNFINISHED BUSINESS 23. Case No. 2011 -04a. This is the date and time for a public to consider a request from City of Stillwater for future land map amendments related to the Comprehensive Plan rezoning and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 15, 2011. (2nd Reading Ordinance — Roll Call) AVAILABLE TUESDAY 24. Possible approval of a course of action for the new armory facility and authorization to proceed with concept design work for the new fire station, which is planned to be attached to the new armory. NEW BUSINESS 25. Possible approval of 2011 Fall Colors Fine Art & Jazz Festival (Resolution — Roll Call) 26. Possible adoption of resolutions: Adopting the proposed tax levy for the payable year 2012, Adopting the proposed budget for the year 2012, and Setting payable 2012 Truth -N- Taxation Public Hearing dates (3 separate resolutions -Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMM UNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Stillwater Fire Department Memo To Mayor Harycki and Council �- From Stuart W. Glaser, Fire Chie Data September 6, 2011 Reg Paid -on -Call Hiring Update Background Council was informed at the May 17, 2011; Council Meeting the Fire Department currently had six (6) Paid -on -Call Firefighter vacancies. Per Council's approval the Department advertised and began the process to seek and hire qualified applicants to fill these positions. At the August 23 budget review meeting, Council requested to be kept informed of the hiring process and staffing needs of the Department. Here is a synopsis of the hiring process to date: 1. 15 applications received for consideration 2. 12 applicants qualified to take the written exam 3. 11 applicants passed the written exam and were interviewed 4. 5 applicants have been recommended to continue in the hiring process The next steps in the hiring process include the following for each candidate: 1. Criminal Background Investigation $600.00 2. Psychological Evaluation $390.00 3. Health and Drug Screening $300.00 4. Physical Ability Testing $ 55.00 5. Spirometry & Fit Testing $ 25.00 Total: $1,370.00 per candidate The cost to continue the process with the five recommended candidates will be $6,850.00. Council was advised during the budget review, the Department does not currently have sufficient funding for this expense in the 2011 budget. Council Action Approve funding to continue the hiring process. 1 City of tt.Q.Qwaten, LJVI unnesota n( noeQamattoi WHEREAS, Lake Elmo Bank is a local community bank that has served the changing needs of businesses and residents in the area for loo years; and WHEREAS, Lake Elmo Bank has a tradition of personal service and commitment to its nearly ioo employees; and WHEREAS, remains a locally owned and managed bank, working and investing dollars in the communities it serves; and WHEREAS, Lake Elmo Bank's mission is to be a community - focused business based on building solid financial relationships and this mission continues to guide the operations of the Bank. NOW, THEREFORE, I, XEN3 -L RY OCT, by virtue of the authority vested in me, as Jtlayor of the City of Stillwater, in the State of .Minnesota, do hereby proclaim September 9, 2011 as 11A.7C2'EL.MO B.A.�.r�CD.Aj IN-WITNESS - WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 6th day of September, 2011. RESOLUTION 2011 -120 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $451,135.39 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of September, 2011 Ken Harycki, Mayor ATTEST: Larry D. Hansen, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -120 1st Presbyterian Church Action Rental, Inc. Admin -IPA Adolfson & Peterson Constr. Advanced Graphix Inc. Advantage Health Corporation All Traffic Solutions Amano McGann, Inc. Amdahl Locksmith, Inc. Chris Ancom Communication, Inc. Ancom Technical Center Aramark Uniform Services Aspen Mills AT &T B & B Products /Rigs and Squads Board of Water Commissioner Brock White Co. LLC Burschville Construction Inc. Carquest Auto Parts Cartridge World Maplewood CCIS -Cross Connection Century Power Equipment Church of St. Michael City of Forest Lake City of St Paul Park City of Woodbury Clareys Safety Equipment Cole Papers Crayne, Chris Creative Home Construction, Inc. Cub Foods Delta Dental Emergency Apparatus Maintenanc ESI Engineering, Inc. Fastenal Company Fed Ex Festive Outfitters, Inc. Fred's Tire Company Frontier Ag & Turf Fury Dodge Chrysler Galls, an Aramark Company Gartner Restaurant Holdings LLC General Security Services Corp Glynn, Brad Park Fee Refund Pioneer Park Storm Sewer Repairs Law Enforcement Data Workshop City of Stillwater Stair Repair Arens Wealth Mgmt Floor Graphics Biggest Loser Weigh Ins Traffic Speed Display Paper for parking machines Recombo Door Locks Equipment Repair Charges Install radio in new engine Uniforms, Mats, Towels, Supplies Uniforms Telephone Vehicle Repair Charges August WAC Charges Topsoil, Seed Repair Force Main at Nelson Lift Station Equipment Repair Supplies Toner Panasonic Inspect and Test Valves Equipment Repair Supplies Park Deposit Refund Pioneer Park Security for 2011 Lumberjack Days Security for 2011 Lumberjack Days Security for 2011 Lumberjack Days Equipment Repair Supplies Janitorial Supplies, Trash Bags Parks Reimburse for Uniform Allowance Investigator Grading Escrow Refunds Supplies Dental Cobra Vehicle Repair Charges Professional Services Chiller Noise Control Supplies Freight I/O Solutions Repair Parts for Compressors at Rec Center Equipment Repair Supplies Tires Vehicle Repair Charges 3 in 1 First Aid Kit w /Nylon Bag Concession Supplies Maintenance Agreement Refund for Case No. Dem/2011 -40 50.00 929.82 125.00 33,112.00 150.00 130.00 4,840.00 384.75 96.00 22.50 502.58 1,048.67 1,013.89 77.01 90.00 9,207.00 316.48 37,655.00 842.26 187.02 1,812.86 71.96 100.00 1,508.00 283.10 975.00 49.68 576.79 469.18 4,500.00 160.17 243.30 443.68 4,101.65 38.78 84.41 1,137.00 72.57 797.98 315.34 75.86 468.30 84.49 150.00 EXHIBIT "A" TO RESOLUTION #2011 -120 Gopher State One Call, Inc. Government Finance Off Assoc. Grainger Hannasch, Justin Haussner Plumbing, LLC Hibbs, Ryane Holiday Inn Willmar Hotsy Equipment of Minnesota I/O Solutions, Inc. Ice Skating Institute Interstate PowerSysterms John Deere Landscapes /Lesco Junker, Brad Kath Companies L & D Sign L.T.G.Power Lake Elmo Jaycees League of Minnesota Cities League of MN Cities Insurance Trust (0049) Lennar Linner Electric Co. Lunn, Bill Magnuson Law Firm David Magnuson dba Menards Metropolitan Council Minnesota Mayors Association Mn DARE Officers Association MN State Fire Department Assoc Mondor LTEE /LTD MTI Distributing NAPA Auto Parts National Reprographics,LLC O'Brien, MS Office Depot OnSite Sanitation Paramount Sk8s, Inc. Partsmaster PCRS Premier Glow Quiznos Riedell Shoes, Inc. S & T Office Products, Inc. Sanders, Wacker, Bergly Inc. Sherwin Williams Specialty Contracting Billable Tickts January thru July 2011 Membership Renewal 11/1/11- 10/31/12 Equipment Repair Supplies Refund for 4 x 4 Repair Leak Mop Sink, Repair Toilet Lily Lake Park Deposit Refund Pioneer Park Lodging LeMoine Dare class Equipment Repair Supplies Professional Service Skater Memberships Lift Station Repair Equipment Repair Supplies Reimburse for Supplies Fuel & Supplies Equipment Repair Charges Equipment Repair Supplies Park Deposit Refund Lily Lake Park Membership Dues 2011 -2012 CMC 32726 Grading Escrow Refunds Building Repair and Supplies Refund Learn to Skate Professional Service Supplies August 2011 Monthly SAC Membership Dues Mn Mayors Assoc Summer fee for C LeMoine 2011 Annual Conference Jacket, Dress for Resale Rec Center Equipment Repair Supplies Vehicle Repair Charges Miscellaneous Scanning Refund 4 x 4 Office Supplies Unit Rental Skates for Resale Mega Crete Kit for City Hall Step Repair Equipment Repair Supplies Miscellaneous Supplies Nite to Unite Meals for Budget Mtg to be Reimbursed Skates for Resale Office Supplies Professional Service Pedestrian Walkway Paint Replace Garage Door on Resurfacing Rm Page 2 2,398.10 190.00 159.66 100.00 408.14 100.00 202.75 82.37 189.00 26.00 699.72 84.77 43.87 771.53 584.70 64.02 150.00 13,153.00 1,000.00 19,500.00 1,155.88 50.00 5,376.83 632.93 28,700.10 20.00 260.00 350.00 67.03 81.14 79.92 76.15 100.00 190.01 1,202.33 305.00 245.81 134.00 415.46 41.67 546.77 193.34 2,557.00 218.75 5,500.00 EXHIBIT "A" TO RESOLUTION #2011 -120 Sprint PCS St. Croix Boat & Packet Co. St. Croix Recreation Co. Stillwater Medical Group Stillwater Motor Company Streicher's Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Templin, Robert The Conach Group Tri State Bobcat, Inc. Tri -State Pump & Controls, Inc. Twin City Garage Door Co. USAble Life Wal Mart Community Washington County Property Records Washington County Sheriff's Office Washington County Transportation Water Works Irrigation LLC West Payment Center White Bear Dodge Yocum Oil Company Zee Medical Service LIBRARY Aramark Baker & Taylor BWI Brodart Budget Lighting Clay, Dylan Comcast Felsch,David Grady, Chad Grady, Ryan Info USA Johnson, Alec Mackenzie, Aaron Master Mechanical Menards Midwest Tape Northern Air Corp Office of Enterprise Cell Phone Lowell Inn Ramp Cleaning Fee July Infant swing seat Doctor's Fees Vehichle Maintenance Uniforms & Supplies Publications Retaining Wall Repair Work Linden St. W Asphalt Reimburse for Work Boots July 2011 Legislative Consulting Service 2011 Bobcat Skid -Steer Loader Lift Station Repair Building Repair Charges Term Life Insurance Supplies 2 Variances, 4 Use Permits Security for 2011 Lumberjack Days Labor Hours & Frringe Irrigation System Mil!brook Park Information Charges July 2011 Vehicle Repair Charges Fuel Safety Equipment Rug & Towel Service Library Materials Library Materials Library Materials Lightbulbs Event Prep Telecommunications Event Prep Event Prep Event Prep Reference directory Event Prep Event Prep Building Repair Supplies AV Materials Building Repair Telephone Page 3 87.25 750.00 245.81 71.00 29.65 339.51 580.62 225.00 2,782.93 75.00 1,500.00 1,603.13 105.13 511.03 412.80 457.71 288.00 4,882.52 45.61 25,746.94 93.39 61.77 16,389.68 88.46 63.21 226.59 459.64 3,077.67 344.27 106.58 49.90 31.97 56.84 14.21 620.00 53.29 7.11 216.79 90.00 700.69 412.71 361.90 EXHIBIT "A" TO RESOLUTION #2011 -120 Page 4 Olson, Jake Park Genealogical Books Peterson,Andy Quill Corp. Reliance Electric Motors Rosentreter, Hannah Toshiba Value Line Van Paper Washington County Library Wulfing, Drew Xcel Energy August Manuals Junker, Brad Xcel ADDENDUM Ace Hardware Century Link Clark,Dan Comcast Francis, Katherine LMC Sprint Verizon Xcel EXHIBIT "A" TO RESOLUTION #2011 -120 Adopted by the City Council this 6th Day of September, 2011 Event Prep Periodical Event Prep Supplies Motor Repair Event Prep Maintenance Contract Reference Subscription Paper Supplies Data Base Searching, Processing Event Prep Utilities Reimburse for Expenses Lumber Jack Days Utilities Supplies Telephone Cleaning PW and City Hall Month August Internet Facade Renovation Loan Program Municipality & Workers Comp Insurance Cell phone Cell Phone and Internet Utilities 56.84 25.00 191.84 748.77 225.00 31.97 35.17 269.00 216.54 599.66 92.36 4,217.56 259.90 50,802.47 8.00 348.51 2,305.00 199.90 2,395.20 104,705.50 88.67 1,314.53 20,023.86 TOTAL 451,135.39 Memorandum September 2, 2011 To: City Council Members From: Robert Zoller, Fire and Life Safety Officer Re: Fire Prevention Week Signs /Banners The week of October 9 - 15, 2011 has been set aside as National Fire Prevention Week. The Stillwater Fire Department will be promoting this year's national theme "Protect Your Family From Fire" We will be hosting a number of fire safety activities the month of October. Some of these will be visiting area schools with fire educational lessons and sending fire safety messages home with the student for the parents to review with their child, delivering fire safety messages to area business, an "open house" at the fire station planned for Saturday October 15th, and delivering fire safety information to city employees, to name a few. As in past years we are again planning to display a number of signs and banners with fire safety messages at various locations around the city. These will be placed on city property and remain through the month of October. The fire department is requesting permission from City Council to display these life safety messages at the following locations. Banner to hang on the outside of the fire station, 216 N. 4th St. Sign at Lily Lake recreational area, South Greeley St. Sign at water department well house property, 1320 South 4th St. Sign at water department well house property, 1304 West Olive St. Sign at water department well house property, 1013 North Owens St. Sign at water department well house property, 1800 West Orleans St. Sign at water department well house property, Rutherford & England Pl. Sign at City Lift Station, West Myrtle St. near Jaycee Complex. Sign at Heritage Park, Heritage Ct. & Parkway Sign at Legends Park, Barons Way & Delano Way Sign at City Park, Millbrook Cir. & Maureen Ln. Sign at City Park, Myrtle St. & Greeley St. Sign at City Park, Neal & McKusick Rd. Sign at the City Public Works Building, Boutwell Rd. N. Thank you for your time in reviewing this request. If you have need for further information please contact the department administrative aid, Linda Thompson 351 — 4963 for assistance. /rfz cc: Stu Glaser, Fire Chief ORDINANCE NO. 1039 AN ORDINANCE AMENDING THE FUTURE LAND USE MAP OF THE 2030 STILLWATER COMPREHENSIVE PLAN The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The 2030 Stillwater Comprehensive Plan's Future Land Use Map is amended by changing the designation of all ten lots on Linson Circle from MDR, Medium Density Residential to LMDR, Low /Medium Density Residential as indicated on Exhibit A. Section 2. The 2030 Stillwater Comprehensive Plan's Future Land Use Map is amended by changing the designation of property located at 1750 and 1778 Greeley Street South from Industrial to Commercial as indicated on Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after approval by the City Council, publication according to law, and upon findings by the Metropolitan Council that: 1. No significant modifications to the 2030 Stillwater Comprehensive Plan as a result of the above described Future Land Use Map amendments; and 2. The Future Land Use Map amendments have no substantial impact on, nor do they represent a substantial departure from any metropolitan systems plan. Adopted by the City Council this 6th day of September, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk THE B I R T H P L A C E O F M I N N E S O T A TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: September 6, 2011 RE: Armory Project — Feasibility and Programming Study for Fire Station BACKGROUND The preferred conceptual site plan for the proposed armory and attached city fire station was presented to the City Council on August 16`h by Col. Jensen of the National Guard. As identified during Col. Jensen's presentation, more programming and feasibility work is needed for the fire station component of the facility. The additional feasibility and programming work would assess: fire station parking and access, space requirements, conceptual building design, building system needs, construction and finish assemblies, sharing space with the armory, potential design and construction schedules, and an estimated budget. The City Council recognized the need for the additional assessment work and affirmed this by approving a $20,000 line item in the 2012 fire department budget. PRE - DESIGN WORK PROPOSAL Since Burns and McDonnell conducted the programming design charette for the armory, it knows the site and project very well. This would make it possible for them to proceed without the costs associated with doing the necessary comprehensive background research. Therefore, city staff asked them to submit a proposal for the fire station work. In addition, Burns and McDonnell agreed to team with Collaborative Design, since they had completed work for the Fire Department on this potential fire station in the recent past. Again this would save the City money in background research. Burns and McDonnell together with Collaborative Design propose to complete the work for $19,060. The proposed cost is less than the approved budget of $20,000. A copy of the proposal is attached. ACTION REQEUSTED In order to complete the feasibility and programming study for the fire station in time for the National Guard's submittal deadline to its Designer Selection Board, the City Council will need to decide to enter into a contract with Burns and McDonnell on September 6`h. As an alternative, the Council could decide not to enter into the contract and instead design and build the fire station separately from the armory. Armory & Fire Station Facility September 6, 2011 Page 2 of 2 STAFF RECOMMENDATION To preserve the option of constructing a fire station that would be attached to the armory, and realize the cost savings that shared facilities would offer, staff recommends approving the contract for the fire station work. If the city does not enter into the contract, the possibility of successfully integrating the fire station into the armory facility could be compromised. FUTURE DECISIONS Besides the September 6th decision on whether to contract for the fire station feasibility and programming study, there are a number of other decisions that the Council will have to make in the not too distant future. Those decisions all relate to whether the City wishes to design or construct the fire station and extra gymnasium space together with the National Guard. The timeline for decisions is as follows. Date Decision 9/6/2011 Will the city enter into contract for fire station programming and pre- design work? [This work would have to be completed by 11/15/11.] 11/15/111 The city must decide whether it will construct the connecting portion of the new public through street together with the armory. If the road is not to be constructed at the same time, then the National Guard would need to enter from Boutwell Road. 11/15/11 Will the fire station infrastructure be built together with the armory? This would alleviate having to dig up /undo potential utilities and associated costs when construction for the fire station and gymnasium expansion is completed. 11/15/11 Will the city design the fire station and drill floor expansion to 35 %2 together with the armory? 6/1/20122 Will the city construct the fire station and /or gymnasium expansion together with the armory? bt National Guard anticipates submitting packet for the State Designer Selection Board around November 15`n 2 If the city wants to design to 35 %, a decision to design to 100% can be made at the same time, or it can be made later. 3 During the winter of 2011/2012 the public hearing process for issuance of a SUP will occur. A decision would be reached before a commitment to 100% design costs and construction would have to be made. MINNESOTA MDH DEPARTMENToF HEALTH F Protecting maintaining and improving the health of all Minnesotans MEMORANDUM Date: September 1, 2011 To: Community Water Supply Owner /Operator From: Community Water Supply Unit Section of Drinking Water Protection Subject: Ground Water Rule Assessment Source Water Monitoring Pilot Study Report PWSID 1820024 Stillwater Thank you for participating in the Minnesota Department of Health (MDH) Ground Water Rule Assessment Source Water Monitoring Pilot Study. Bacteriological and chemistry samples were collected from 95 public water supply (PWS) wells between January 2009 and March 2010. Please find attached a guidance document describing the tested parameters and results, as well as a document that lists your PWS test results and describes the MDH groundwater classification rating derived from those results. At this time, the results do not indicate any immediate health concerns and no action is necessary. Analysis results from your PWS were used to establish a groundwater classification rating that reflects pathogen risk levels for wells. This information is listed below: Well Well Name Category Groundwater Type 208786 Well #5 N/A Mixed Mixed groundwater represents a mixture of two or more ground water categories. This can occur when the capture area for a well encompasses multiple land uses or contaminant sources, or the well captures ground water from several flow directions that have differing residen Please contact your MDH Hydrogeologist Planner with any questions about this classification. A full report of the statewide findings of this project will be made available at the MDH web site, www.health.state.mn.us, pending final review and comment. If you have any questions, or would like to request a full version of the report, please contact David Rindal at 651/201 -4660. KRP:DAR:cme Enclosure • cc: WaterSuperintendent Chad Kolstad, MDH "District Engineer, Snelling Office Park District Office-: General Information: 651- 201 -5000 • Toll -free: 888 - 345 -0823 • TTY 651- 201 -5797 • www.health.state.mn.us An equal opportunity employer Groundwater Assessment Monitoring Study Stillwater PWSID: 1820024 Minnesota Unique Well Number: 208786 Well Casing Depth to Assessment Saturated Casing Well Name Aquifer Depth (ft) Depth (ft) Water (ft) Score Interval (ft) Well #5 Bedrock 220.00 155.00 70.00 51 85.00 Groundwater Type(s): Mixed Collection Bromide Chloride Chloride / Sulfate Nitrate Ammonia Total 11.41e (mg /L) (mg /L) Bromide (mg /L) (mg /L as N) img /L as N) Coliform E. Coli 2/17/09 0.0273 14.2 520 8.3 1.5 < 0.05 Absent 3/9/09 0.0272 13.2 485 9.23 1.5 < 0.05 Absent 4/13/09 0.027 14.1 522 8.72 1.5 < 0.05 Absent 5/11/09 0.03 14.8 493 8.98 1.5 < 0.05 Absent 6/8/09 0.0157 3.2 204 65 1.6 < 0.05 Absent 7/27/09 0.0252 14.7 583 9.4 1.5 < 0.05 Absent 8/10/09 0.0194 14.7 758 9.77 1.4 < 0.05 Absent - -- 9/17/09 0.0266 18.7 703 9.29 1.8 < 0.05 Absent 10/13/09 0.0333 27.3 820 9.91 1.9 < 0.05 Absent 11/2/09 0.0208 14.5 697 9.25 1.4 < 0.05 Absent 12/7/09 0.0226 14.4 637 8.69 1.4 < 0.05 Absent 1/5/10 0.0256 13.7 535 9.47 1.5 < 0.05 Absent 8/24/2011 Assessment Monitoring Pilot Study Results: Page 2 September 2011 intended as guidelines for public water supplies and consumers. Were there any analysis errors? Some of the sulfate analysis results appeared to be affected by positive errors, causing results that were larger than those found in other pilot study samples. Between June 8 and June 17, 2009, the MDH Public Health Laboratory (PHL) was unable to perform Safe Drinking Water Act (SDWA) sulfate analyses due to equipment malfunction and repair. Some of the pilot study sulfate samples were outsourced to a certified contract laboratory. During September 2009, the MDH Laboratory Accreditation Group was asked to investigate the contract laboratory's sulfate analysis (EPA Method 300.0) certification. They found that the laboratory was only certified to perform Clean Water Act (CWA) sulfate analyses and not SDWA sulfate analyses. A total of 21 community well pilot study samples and 9 noncommunity well pilot study samples were analyzed by the certified contract laboratory. There were distinct differences between sulfate results from the MDH PHL and the contract laboratory. The magnitude of (positive) result errors were approximately 50 mg/L for community samples and 20 mg /L for noncommunity samples. The magnitude of the errors appeared to be consistent across most affected samples. Where can t find more information? Information about the Ground Water Rule, assessment monitoring, or this study may be found at the resources listed below: Minnesota Department of Health Web site: htip:/lwww.healthstate.mn.us EPA Ground Water Rule Web site: http://water.epa.gov/lawsregs/rulesregs/sdwa/gwr/- regulation. cfm EPA Ground Water Rule Source Water Assessment Guidance Manual: U.S. EPA. 2008. Ground Water Rule: Source Water Assessment Guidance Manual. Office of Water, Washington, DC. EPA 815 -R -07 -023. htqo://www.epa.gov/ogwdw/disinfection/gwr/pdfs/- guide_gwr sourcewaterassessments.pdf EPA Drinking Water Standards and Health Advisories: U.S. EPA. 2009. 2009 Edition of the Drinking Water Standards and Health Advisories. Office of Water, Washington, DC. EPA 822 -R -09 -011. http: / /water. epa.gov /action/advisories /drinking /upl- oad/dwstandards2009. pdf U.S. EPA. 2003. Drinking Water Advisory: Consumer Acceptability Advice and Health Effects Analysis on Sulfate. Office of Water, Washington, DC. EPA 822 -R -03 -007. http://water.epa.gov/action/advisories/drinking/- upload/2008_01_10_support ccl sulfate_healtheff- ects.pdf Washington FYI BOARD AGENDA SEPTEMBER 6, 2011— 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. Regional Railroad Authority (RRA) Minutes from June 14, July 26, and August 2, 2011 D. Resolution — Permanent Drainage and Temporary Easement within RRA Property at Trunk Highway 61 and County State Aid Highway 4 E. Resolution — Directing County Attorney to Prepare a Letter to the Surface Transportation Board Regarding the Burlington Northern Santa Fe Railway Company Property F. Adjourn 2. 9:20 Washington County Board of Commissioners Convenes Roll Call 3. 9:20 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether ornotthe issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 4. 9:25 Consent Calendar — Roll Call Vote Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehcice, District 4 Lisa Weik, District 5 5. 9:25 County Library — Patricia Conley, Director Expenditure from Library fund Balance for the Purchase of 60 Automated Locker Compartments 6. 9:35 Public Works —, Don Theisen, Director A. Resolution — Request Variance from MN Design Standards on County State Aid Highway 19 B. Letter to the Metropolitan Council — Reallocation of $1.25 Million in Gateway Corridor State Bond Funds to the Newport Transit Center Construction Project C. Resolutions — Grant Applications to the Counties Transit Improvement Board 7. 10:05 General Administration — Jim Schug, County Administrator Resolution — Recognizing a National Moment of Remembrance of the Terrorist Attacks of September 11, 2001 8. 10:10 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:35 Adjourn 11. 10:40 to 12:00 — 2012 Proposed Budget Workshop Public Health and Environment Community Services Housing and Redevelopment Authority 12. 12:00 to 12:30 — Board Workshop with the Office of Administration Discuss Ideas and Possible Options for a Restructuring of the Governance of the Metropolitan Council and Metropolitan Transit 13. 12:30 to 1:00 — Review of Commissioners Travel Policies and Budget ** *MEETINGS LISTED ON BACK * ** Asses*e listening devices are ewteble for use in tM Come/ eoerd Roam EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 6, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the August 16, and 23, 2011 Board meeting minutes. Community Services Information Technology Public Health and Environment Public Works Sheriff's Office B. Approval of resolution authorizing the acquisition of fee title over the easternmost 75 feet of property owned by Thomas P Armstrong and Jodi M. Armstrong in Oakdale, Minnesota; and authorizing the County Board Chair and Administrator to execute the purchase agreement and all other documents needed to accomplish the purchase. C. Approval of the 2011 to 2014 Cooperative Agreement with Ramsey County for detoxification services at the Ramsey County Community Human Services Department's Detox Center. D. Approval to purchase annual hardware and software licensing, maintenance and support from TSG Server and Storage for the county's IBM iSeries servers through August 26, 2012. E. Approval of a grant agreement with the Minnesota Department of Health related to public health emergency preparedness and the Cities Readiness Initiative in the amount of $206,443. F. Approval of Change Order #27 to contract with Peoples Electric, Inc. as part of the 2025 Government Center Campus Improvements Project, in the amount of $17,538. G. Approval of Amendment #2 to contract with Wold Architects and Engineers to add professional engineering services in the modernization of the Government Center elevators. H. Approval of resolution, final payments on the 2025 Government Center Campus Improvements Project to Five Star Welding and Fabricating, Inc., Stronghold Industries Inc., and W.L. Hall Co. I. Approval of Change Order #9 to contract with United Glass, Inc. as part of the 2025 Government Center Campus Improvements Project, in the amount of $2,659. J. Approval of resolution authorizing the Sheriff's Office to accept the 2011 Federal Boating Safety Supplemental Equipment Grant n the amount of $19,330 for the purchase of equipment that will be used for recreational boating safety activities. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location September 8 Metro TAB Policy Committee 12:30 p.m. 390 Robert Street North — St. Paul September 8 Audit Advisory Committee 4:00 p.m. Washington County Government Center Asai%s listening devices am avaimble for use in the Canty Baard Roam EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER REGULAR MEETING RECESSED MEETING AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North September 6, 2011 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion regarding McKusick Lake Deterioration — Ray Davis, Mrs. Helen Torelle STAFF REPORTS 2. Police Chief 3. Fire Chief 4:30 P.M. 7:00 P.M. 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 10. Closed meeting to discuss private data 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - 11. Possible approval of August 16, 2011 special and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation - Constitution Week, 224th Anniversary 13. Certificate of Appreciation, Lily Lake 6th Grader, Michelle Bergh OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess. CONSENT AGENDA (ROLL CALL) ** 14. Resolution 2011 -120, directing payment of bills 15. Proclamation Financial Planning Week 16. Resolution 2011 -121, approving 800 MHz Radio Repair Fund Addendum to Communications System Subscriber Agreement with Washington County 17. Resolution 2011 -122, approving election judges for school board election PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 18. Case No. 2011 -20. This is the date and time for a public hearing to consider a request from City of Stillwater for a variance to the Floodplain Overlay District regulations. Notices were mailed to affected property owners and published in the Stillwater Gazette on August 26, 2011. (Resolution — Roll Call) 19. Case No. 2011 -21. This is the date and time for a public hearing to consider a request from City of Stillwater for Street vacation of a portion of Water Street North. Notice was published in the Stillwater Gazette on August 26, 2011. (Resolution — Roll Call) 20. This is the date and time for a public hearing to consider a request from City of Stillwater for sell convey a 5 ft. x 208.1 ft. strip of land to St. Croix Preservation Company, Inc. Notice was published in the Stillwater Gazette on August 5, 12, 19, and 26, 2011. (1st Reading Ordinance — Roll Call) UNFINISHED BUSINESS 21. Case No. 2011 -04a. This is the date and time for a public to consider a request from City of Stillwater for future land map amendments related to the Comprehensive Plan rezoning and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 15, 2011. (2nd Reading Ordinance — Roll Call) AVAILABLE TUESDAY 22. Possible approval of a course of action for the new armory facility and authorization to proceed with concept design work for the new fire station, which is planned to be attached to the new armory. NEW BUSINESS 23. Possible approval of 2011 Fall Colors Fine Art & Jazz Festival (Resolution — Roll Call) 24. Possible adoption of resolutions: Adopting the proposed tax levy for the payable year 2012, Adopting the proposed budget for the year 2012, and Setting payable 2012 Truth -N- Taxation Pubic Hearing dates (3 separate resolutions -Roll CaII) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. From: Connie DEVICH fmailto:cfdevich @msn.coml Sent: Tuesday, August 23, 2011 8:00 PM To: Larry Hansen Subject: McKusick Lake Deterioration Dear Mr. Hansen: We would like our concerns put on the City Council agenda for the September 6th meeting. We choose agenda slot over open -forum because we would like Mayor Harycki and the council members to have prior notice of our concerns. We are concerned that our "lake" has become a weed - choked catch -basin for all of the run -off from lakes and shopping malls upstream. We are concerned that we no longer have Kingfishers, Night Herons and Loons and few Blue Herons and Snowy Egrets on a lake that invited them in earlier times. They did not leave voluntarily. We have a small canoe launch across the road from our home constructed by the Boy Scouts. From mid - May to mid -June it was a very active site; families with canoes and young people fishing off of the dock. We have not seen any activity on the dock in the last six weeks. The weeds are impenetrable. We are not trained to recommend reversal of all of the changes that have taken place to the detriment of water quality in our lake. However, we suggest there may be a low -cost solution. Close the drain at the east end of the lake and let the water rise to its natural level. We thank you for the opportunity to express our concerns. Helen Torrele, 920 Laurel Street W, 65 years lake resident Ray Davis, 912 Laurel St. W, 24 years lake resident City of ttQ &ivateh, utA innesota P{ hoeQamatton WHEREAS, The Constitution of the 'United States of .America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by Caw; and WHEREAS, September 17, 2011 marks the two hundred twenty - fourth anniversary of the drafting of the Constitution of the United States of .America by the Constitutional Convention; and W.9-CERE. 2LS, It is fitting andproper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and WHEREAS, Public law 915 guarantees the issuing of a proclamation each year by the president of the United States of .America designating September 17th through 23rd as Constitution 'Week, NOW, T-3 -(ERE,FORE, I, 3CENH RYC3CI, by virtue of the authority vested in me, as Jvlayor of the City of Stillwater, in the State of Jtlinnesota, do hereby proclaim the week of September 17th through 23rd as C0.9V5777./77`0.9V %Y22 t and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. IN WI7 NESS -WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 6th day of September, 2011. j (water THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful city and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to £afte 6th qtade't, fi3e4gIi 3oic hekt pavdicipation and cua& with Adm. gecvta ntennationd, the Susan 9fcunen 5 emulation, geine Reiscue and St. [Audio .J fie Neighttodwod M vse food afce4, ata,cting. with tenwnacle stands when ,1k ours 8 jeans odd, whidd &ought he to Miami Reach, .! Cmtida, ahce cuss c»wwned .Mina !l eteen .Nationae Sweethea Id 2012, and for outstanding service in support of the City of Stillwater's mission. Ken Harycki, Mayor Date of Recognition: September 6, 2011 KEY TO FEATURES Diversion Structure McKusick Watershed Drainage to Diversion Structure iAdditional Drainage to McKusick Lake) MSCWMO Subwatersheds BCWD Subwatersheds Brown's Creek Flew Channel Brown's Creek Old Channel -- Roads MSCWMO Boundary BCWD Boundary e MCKUSICK LAKE WATERSHED Brown's Creek Watershed District and Middle St. Croix WMO ASHINGTON •"............... ISTIitCTC.,.. LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -120 1st Presbyterian Church Action Rental, Inc. Admin -IPA Adolfson & Peterson Constr. Advanced Graphix Inc. Advantage Health Corporation All Traffic Solutions Amano McGann, Inc. Amdahl Locksmith, Inc. Chris Ancom Communication, Inc. Ancom Technical Center Aramark Uniform Services Aspen Mills AT &T B & B Products /Rigs and Squads Board of Water Commissioner Brock White Co. LLC Burschville Construction Inc. Carquest Auto Parts Cartridge World Maplewood CCIS -Cross Connection Century Power Equipment Church of St. Michael City of Forest Lake City of St Paul Park City of Woodbury Clareys Safety Equipment Cole Papers Crayne, Chris Creative Home Construction, Inc. Cub Foods Delta Dental Emergency Apparatus Maintenanc ESI Engineering, Inc. Fastenal Company Fed Ex Festive Outfitters, Inc. Fred's Tire Company Frontier Ag & Turf Fury Dodge Chrysler Galls, an Aramark Company Gartner Restaurant Holdings LLC General Security Services Corp Glynn, Brad Park Fee Refund Pioneer Park Storm Sewer Repairs Law Enforcement Data Workshop City of Stillwater Stair Repair Arens Wealth Mgmt Floor Graphics Biggest Loser Weigh Ins Traffic Speed Display Paper for parking machines Recombo Door Locks Equipment Repair Charges Install radio in new engine Uniforms, Mats, Towels, Supplies Uniforms Telephone Vehicle Repair Charges August WAC Charges Topsoil, Seed Repair Force Main at Nelson Lift Station Equipment Repair Supplies Toner Panasonic Inspect and Test Valves Equipment Repair Supplies Park Deposit Refund Pioneer Park Security for 2011 Lumberjack Days Security for 2011 Lumberjack Days Security for 2011 Lumberjack Days Equipment Repair Supplies Janitorial Supplies, Trash Bags Parks Reimburse for Uniform Allowance Investigator Grading Escrow Refunds Supplies Dental Cobra Vehicle Repair Charges Professional Services Chiller Noise Control Supplies Freight I/O Solutions Repair Parts for Compressors at Rec Center Equipment Repair Supplies Tires Vehicle Repair Charges 3 in 1 First Aid Kit w /Nylon Bag Concession Supplies Maintenance Agreement Refund for Case No. Dem/2011 -40 50.00 929.82 125.00 33,112.00 150.00 130.00 4,840.00 384.75 96.00 22.50 502.58 974.72 1,013.89 77.01 90.00 9,207.00 316.48 37,655.00 842.26 187.02 1,812.86 71.96 100.00 1,508.00 283.10 975.00 49.68 576.79 469.18 4,500.00 160.17 243.30 443.68 4,101.65 38.78 84.41 1,137.00 72.57 797.98 315.34 75.86 468.30 84.49 150.00 EXHIBIT "A" TO RESOLUTION #2011 -120 Gopher State One Call, Inc. Government Finance Off Assoc. Grainger Hannasch, Justin Haussner Plumbing, LLC Hibbs, Ryane Holiday Inn Willmar Hotsy Equipment of Minnesota I/O Solutions, Inc. Ice Skating Institute Interstate PowerSysterms John Deere Landscapes /Lesco Junker, Brad Kath Companies L & D Sign L.T.G.Power Lake Elmo Jaycees League of Minnesota Cities League of MN Cities Insurance Trust (0049) Lennar Linner Electric Co. Lunn, Bill Magnuson Law Firm David Magnuson dba Menards Metropolitan Council Minnesota Mayors Association Mn DARE Officers Association MN State Fire Department Assoc Mondor LTEE /LTD MTI Distributing NAPA Auto Parts National Reprographics,LLC O'Brien, MS Office Depot OnSite Sanitation Paramount Sk8s, Inc. Partsmaster PCRS Premier Glow Quiznos Riedell Shoes, Inc. S & T Office Products, Inc. Sanders, Wacker, Bergly Inc. Sherwin Williams Specialty Contracting Billable Tickts January thru July 2011 Membership Renewal 11/1/11- 10/31/12 Equipment Repair Supplies Refund for 4 x 4 Repair Leak Mop Sink, Repair Toilet Lily Lake Park Deposit Refund Pioneer Park Lodging LeMoine Dare class Equipment Repair Supplies Professional Service Skater Memberships Lift Station Repair Equipment Repair Supplies Reimburse for Supplies Fuel & Supplies Equipment Repair Charges Equipment Repair Supplies Park Deposit Refund Lily Lake Park Membership Dues 2011 -2012 CMC 32726 Grading Escrow Refunds Building Repair and Supplies Refund Learn to Skate Professional Service Supplies August 2011 Monthly SAC Membership Dues Mn Mayors Assoc Summer fee for C LeMoine 2011 Annual Conference Jacket, Dress for Resale Rec Center Equipment Repair Supplies Vehicle Repair Charges Miscellaneous Scanning Refund 4 x 4 Office Supplies Unit Rental Skates for Resale Mega Crete Kit for City Hall Step Repair Equipment Repair Supplies Miscellaneous Supplies Nite to Unite Meals for Budget Mtg to be Reimbursed Skates for Resale Office Supplies Professional Service Pedestrian Walkway Paint Replace Garage Door on Resurfacing Rm Page 2 2,398.10 190.00 159.66 100.00 408.14 100.00 202.75 82.37 189.00 26.00 699.72 84.77 43.87 771.53 584.70 64.02 150.00 13,153.00 1,000.00 19,500.00 1,155.88 50.00 5,376.83 632.93 28,700.10 20.00 260.00 350.00 67.03 81.14 79.92 76.15 100.00 166.13 1,202.33 305.00 245.81 134.00 415.46 41.67 546.77 193.34 2,557.00 218.75 5,500.00 EXHIBIT "A" TO RESOLUTION #2011 -120 Page 3 Sprint PCS St. Croix Boat & Packet Co. St. Croix Recreation Co. Stillwater Medical Group Stillwater Motor Company Streicher's Sun Newspapers T. Melander Landscaping T.A. Schifsky & Sons, Inc. Templin, Robert The Conach Group Tri State Bobcat, Inc. Tri -State Pump & Controls, Inc. Twin City Garage Door Co. USAble Life Wal Mart Community Washington County Property Records Washington County Sheriffs Office Washington County Transportation Water Works Irrigation LLC West Payment Center White Bear Dodge Yocum Oil Company Zee Medical Service LIBRARY Aramark Baker & Taylor BWI Brodart Budget Lighting Clay, Dylan Comcast Felsch,David Grady, Chad Grady, Ryan Info USA Johnson, Alec Mackenzie, Aaron Master Mechanical Menards Midwest Tape Northern Air Corp Office of Enterprise Cell Phone Lowell Inn Ramp Cleaning Fee July Infant swing seat Doctor's Fees Vehichle Maintenance Uniforms & Supplies Publications Retaining Wall Repair Work Linden St. W Asphalt Reimburse for Work Boots July 2011 Legislative Consulting Service 2011 Bobcat Skid -Steer Loader Lift Station Repair Building Repair Charges Term Life Insurance Supplies 2 Variances, 4 Use Permits Security for 2011 Lumberjack Days Labor Hours & Frringe Irrigation System Millbrook Park Information Charges July 2011 Vehicle Repair Charges Fuel Safety Equipment Rug & Towel Service Library Materials Library Materials Library Materials Lightbulbs Event Prep Telecommunications Event Prep Event Prep Event Prep Reference directory Event Prep Event Prep Building Repair Supplies AV Materials Building Repair Telephone 87.25 750.00 245.81 71.00 29.65 339.51 580.62 225.00 2,782.93 75.00 1,500.00 1,603.13 105.13 511.03 412.80 457.71 288.00 4,882.52 45.61 25,746.94 93.39 61.77 16,389.68 88.46 63.21 226.59 459.64 3,077.67 344.27 106.58 49.90 31.97 56.84 14.21 620.00 53.29 7.11 216.79 90.00 700.69 412.71 361.90 EXHIBIT "A" TO RESOLUTION #2011 -120 Page 4 Olson, Jake Park Genealogical Books Peterson,Andy Quill Corp. Reliance Electric Motors Rosentreter, Hannah Toshiba Value Line Van Paper Washington County Library Wulfing, Drew Xcel Energy Event Prep Periodical Event Prep Supplies Motor Repair Event Prep Maintenance Contract Reference Subscription Paper Supplies Data Base Searching, Processing Event Prep Utilities 56.84 25.00 191.84 748.77 225.00 31.97 35.17 269.00 216.54 599.66 92.36 4,217.56 i) k � !< ! ��w City o6 tiQ.Qwatetc, Liulnesota PftoCQaunatioft 'WHEREAS, the financial planning process allows individuals to achieve their dreams by empowering them to icntify and manage realistic financial goals and negotiate the financial barriers that arise at every stage of life; WHEREAS, everyone can benefit from knowing about the value of financialplanning and where to turn for objective financial advice; WHEREAS, the Financial Planning .Association® is the membership organization for the financial planning community, representing tens of thousands of members dedicated to supporting the financial-planning process as a way to help individuals achieve their goals and dreams; WHEREAS, the Financial Planning .Association believes that everyone is entitled to objective advice from a competent, ethical-financial-planner to make smart financial decisions; 'WHEREAS, The Financial Planning .Association is dedicated to helping individuals discover the value of financialplanning; NOW 73-fEREFORE, I, XEN 3- fA.RyCxI, by virtue of the authority vested in me as _Mayor of the City of Stillwater, in the State of 3vlinnesota, do hereby proclaim October 3rdthrough gth as ININIT3VESS 1413-(EREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 6th day of September, 2011. FINANCIAL PLANNING ASSOCIATION OF MINNESOTA The Heart of Financial Planning" August 10, 2011 The Honorable Ken Harycki Office of the Mayor, Stillwater 216 North 4th St Stillwater, MN 55082 -4807 Re: Promotion of Financial Literacy and Personal Financial Responsibility Dear Mayor Harycki: 3900 Main Street NE Columbia Heights, MN 55421 Office (763) 781 -1212 Fax (763) 226-2393 Email: office @fpamn.org Web site: www.fpamn.org With the recent recession and credit crisis, financial planning, more than ever, has become recognized as a critical need. Like all Americans, the citizens of Stillwater have hopes, dreams and goals - from funding a child's college education to ensure their retirement with adequate savings. Financial planning is the key to achieving these goals and dreams. The Financial Planning Association (FPA0) believes that financial planning is a long -term process of wisely managing your fmances to achieve your goals and dreams, while at the same time helping to negotiate the financial barriers that inevitably arise in every stage of life. FPA is the leadership and advocacy organization connecting those who provide, support and benefit from financial planning. FPA represents a promise of fmancial well - being, hoping to create a world where everyone thrives and prospers. FPA has 95 chapters throughout the country representing tens of thousands of members involved in all facets of providing financial planning services. FPA is the community that fosters the value of financial planning and advances the financial planning profession. To this end, FPA will celebrate the tenth annual Financial Planning Week October 3 -9, 2011. FPA's Minnesota Chapter, along with other FPA chapters across the country; will strive to promote the value of financial planning through a series of events during the week. A mayoral proclamation would again be an excellent way for you to mark the beginning of the annual Financial Planning Week and promotion of financial literacy. For the past nine years, the State of Minnesota has proclaimed FP Week. We are again seeking support from the Governor of Minnesota to proclaim this week as Financial Planning Week. In addition, FPA members in other cities are currently petitioning their Mayors for proclamations. On behalf of the Financial Planning Association of Minnesota, its 800 plus Minnesota members, and its Board of Directors, we respectfully ask that Stillwater once again issue a proclamation to recognize Financial Planning Week. Please don't hesitate to call on me at 651- 209 -2610 or Executive Director Bonnie Stanley at 763 - 781 -1212 if you have questions or need additional information. Also, in the efforts of promoting Financial Planning Week, our association will be contacting local media to recognize individual cities; thus, a copy of your signed proclamation would be greatly appreciated by September 15, 2011. Thank you. Sincerely, Lauri Salverda President, Minnesota Chapter Financial Planning Association FP, FINANCIAL PLANNING ASSOCIATION OF MINNESOTA The Heart of Financial Planning'M Frequently Asked Questions What is the Financial Planning Association? The Financial Planning Association (FPA ®) is a 501 c(6) not - for - profit membership organization for the financial planning community. Its members are dedicated to supporting the financial planning process in order to help people achieve their goals and dreams. FPA believes that everyone needs objective advice to make smart financial decisions. When seeking the advice of a financial planner, the planner should be a CFP® professional. Along with advising individuals, FPA continually engages the community at large through events like Financial Planning Week. What is Financial Planning Week? The Financial Planning Association (FPA) will celebrate the tenth annual Financial Planning Week October 3 -9, 2011. FPA's nationwide network of nearly 100 local chapters will sponsor public events and educational seminars to help individuals discover the value of financial planning. What is financial planning? FPA believes that financial planning is a holistic and long -term process of wisely managing your finances so that you can achieve your goals and dreams while at the same time helping to negotiate the financial barriers that inevitably arise in every stage of life. Who are our members? Our members are committed to honesty, integrity, and open communication. Through the spirit of service, we foster stewardship and the development of recognized knowledge and competence. The Financial Planning Association members include financial planners, accountants, attorneys, bankers, charitable giving specialists, insurance agents, stock- brokers, money managers, investment consultants and others who advance the financial planning process in their work with clients. All members of the Financial Planning Association subscribe to a code of ethics and are committed to putting their clients' needs and interests above their own in all recommendations. Minnesota Chapter 3900 Main St. N.E. Minneapolis, MN 55421 Office (763) 781 -1212 Web site: www.FPAmn.org Could You Benefit From the Services of a Financial Planner? You may not have the expertise, the time or the desire to actively plan and manage certain financial aspects of your life. You may want help getting started. You may benefit from an objective, third :party perspective on what are often emotional, difficult decisions. And in today's hectic world, it can be beneficial just to have a financial expert looking over your shoulder. Events that could prompt you to seek the services of a planner include: • Preparing for a maniage or divorce Planning for a birth or adoption • Funding education Saving for retirement • Caring for aging parents Calculators - This service provided by FPA and Quicken.com allows you to calculate figures such as what your 401(k) could be worth when you retire. Articles - FPA publishes monthly articles that address timely personal finance topic. An archive of these ar- ticles is available. Brochures FPA provides brochures on timely personal finance topics to, help you make smart decisions about your financial future. All 'brochures offer useful and practical advice on a variety of topics ranging from how to deal a sudden job loss to planning for higher education. Checklists & Quizzes - Are you ready for retirement? What questions should you ask a prospective financial planner? FPA provides several checklists and quizzes to help you in your financial planning journey. For more information about financial planning and how the FPA can help you, be sure to check out http:// www. fpamn .orglvisitors /visitors.html What is the mission of the Financial Planning Association of Minnesota? The Financial Planning Association of Minnesota champions the value of the financial planning process and advances the financial planning profession with the CFP mark as its cornerstone. FPA of Minnesota seeks to: • Foster competent, committed and ethical members • Provide educational and networking opportunities to assist members in their efforts to achieve personal and professional fulfillment • Build a growing membership with a shared vision • Help people recognize the value of the financial planning process as a way to achieve their goals and dreams What is the National Financial Planning Support Center? The National Financial Planning Support Center was created by the Financial Planning Association (FPA) to assist individuals in discovering the benefits of financial planning. Through the National Financial Planning Support Center, individuals can: • Obtain literature on a variety of personal finance topics • Be connected with a CFP professional • Ask a general money management or finance - related question and receive an answer from one of FPA's CFP professional members. What is a CERTIFIED FINANCIAL PLANNER® (CFP) professional? A CFP professional has passed a comprehensive examination and continues to meet the education, experience and ethics standards established by the Certified Financial Planner Board of Standards, Inc. Financial planners are compensated in a variety of ways, including fee -only, commission, a fee/ commission blend and salaried. For more information on the CFP certification, please visit www.cfp.net. What should consumers look for in a CFP professional? Specifically, consumers should look for a CFP professional whose manner, style, area of expertise and technical knowledge is right for them. They should choose a planner who puts the client's interests first and also offers a thorough explanation — or "full disclosure" — of how he or she will be compensated. How can consumers find a financial planner in their area ?. Consumers may obtain the names and phone numbers of CERTIFIED FINANCIAL PLANNER profes- sionals in their area by calling FPA's National Financial Planning Support Center at 800.647.6340 or visiting www.fpamn.org. Click on Visitor/Planner Search. Be sure to check out the Pink Piggy link, which provides calculators, articles, brochures, checklists, and quizzes. How are financial planners regulated? Many financial professionals are licensed on the state and federal levels in specific areas such as insurance or securities. However, they are not specifically regulated for their financial planning activities — with the exception of the CERTIFIED FINANCIAL PLANNER professional, who is certified by the CFP Board. CFP professionals are held accountable to the CFP Board's Code of Ethics and must also meet its practice standards requirements. The CFP Board has the power to suspend or revoke the CFP certificate from an individual who violates the Board's standards. The Securities Exchange Commission (SEC) and/or state agencies also have requirements for "investment advisers" — a role that most financial planners fulfill. FPA advises consumers to carefully review the Form ADV (if a planner is a registered investment adviser or a representative of an advisory firm), which discloses a planner's experience, education, credentials, licenses, manner of compensation and potential conflicts of interest. Code of Ethics: This Code of Ethics is an expression of the financial planning profession's recognition of its responsibilities to the public, to clients, to colleagues, and to employers. These principles apply to all Financial Planning Association (FPA) members and provide guidance to them in the performance of their professional services. Principle 1 — Integrity Principle 2 Objectivity Principle 3 - Competence Principle 4 Fairness Principle 5 Confidentiality Principle 6 — Professionalism Principle 7 Diligence STAFF REQUEST ITEM Department: FIRE Date: August 22, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Attached is the 800Mhz Radio Repair Fund Addendum to the Communications System Subscriber Agreement with Washington County. The City Council approved participation in this program at the May 17, 2011 City Council Meeting. The City needs to sign the attached addendum in order to participate in the repair fund. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The costs are outlined in the addendum. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: August 22, 2011 This agreement hereby amends the Communications System Subscriber Agreement (hereinafter Agreement) between Washington County (hereinafter County) and the City of (name of the City) hereinafter USER) as follows: Paragraph 3 of the Agreement is amended by adding the following subsection 3.2.1: Radio Repair Fund Addendum to the Communications System Subscriber Agreement 3.2.1 Radio Repair Fund USERs who agree to join the Radio Repair Fund will be billed $1.00 per month per radio until a fund balance of 516,000.00 is reached, at that time fee collection will be discontinued. When the fund balance drops to 55,000.00 the Radio Repair Fee will be billed again until the fund balance is back to $16,000.00. All USERs may join the Radio Repair Fund at start of the program. After the initial start of the Radio Repair Fund, USERS that want to join the program can do so on January 1 of any year. Any USER can withdraw from the Radio Repair Fund with a 30 day written notice to the Radio System Manager. There will be no reimbursement of fees collected for the Radio Repair Fund. The Radio Repair Fund fees will be segregated in the Radio System budget and will only be used for the repair of USER's portable, mobile and consollette radios. The Radio Repair funds will not be used for the replacement or purchase of batteries, shoulder microphones, antennas or any other accessory for the radios. Any radio submitted for repair that appears to have been damaged by misuse or neglect will not be repaired using the Radio Repair fees. Any radio that cost more to repair than replace will not be repaired by the Radio Repair fund and will need to be replaced by USER. Radio repair or replacement decisions will be made with input from the USER and the Radio System Manager. Any dispute can be brought to the 800 Public Radio System Advisory Board for review. All other terms and conditions of the Agreement unless expressly amended herein remain in full force and effect. USERS, having signed this amendment, and the County having duly approved this amendment on the _26th_ day of _July, _2011_, and pursuant to such approval, the proper County officials having signed this amendment, the parties hereto agree to be bound by the provisions herein set forth. WASHINGTON COUN Title `ieri! Washington County Date 8/ y /)) CITY OF (name of the City) Date Assistant Washington County Attorney RESOLUTION 2011 -121 APPROVING 800 MHZ RADIO REPAIR FUND ADDENDUM TO COMMUNICATIONS SYSTEM SUBSCRIBER AGREEMENT WITH WASHINGTON COUNTY BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 800 MHz Radio Repair Fund Addendum to the Communications System Subscriber Agreement with Washington County and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 6th day of September, 2011. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk APPOINTING ELECTION JUDGES AND FIXING COMPENSATION BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges, having attended a two hour training held in 2010, and eligible to serve at the School Board Election to be held on November 8, 2011: Last Name First Name Address Amrein Linda Last Name • First Name Address Hicks James 2 Last Name First Name Address Sandeen Mary Ann* BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $9.00 per hour; and the compensation for the Head Judges is hereby fixed at $11.55 per hour and that the City will provide food to judges as part of their compensation. Adopted by the City Council of the City of Stillwater this 6th day of September, 2011. ATTEST: Larry D. Hansen, Acting City Clerk Ken Harycki, Mayor 3 City Council DATE: September 1, 2011 CASE NO.: 2011 -20 REQUEST: Floodplain variance to allow for the construction of a new restroom facility associated with the Downtown Pedestrian Walkway APPLICANT: City of Stillwater LAND OWNER: City of Stillwater LOCATION: 180 Water St N COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use ZONING: CBD - Central Business District HEARING DATE: September 6, 2011 PREPARED BY: Michel Pogge, City Plann REVIEWERS: Community Development Director BACKGROUND The City of Stillwater is proposing to develop the new Pedestrian Walkway project in Downtown Stillwater. The project will provide an attractive, multiuse pedestrian corridor between North Main Street and Lowell Park at the Commercial Street intersection. In order to construct the new restroom as proposed, a variance to the floodplain requirements is needed. SPECIFIC REQUEST The City of Stillwater has requested the following variance: A variance to the floodplain overlay district requirements in order to construct an accessory structure (restroom building) in the floodplain. 716 square foot structure requested, 500 square foot square foot maximum allowed. Pedestrian Walkway Project Page 2 EVALUATION OF REQUESTS The concept of the Pedestrian Walkway first appeared in the 1992 Lowell Park Plan and was detailed in the January 2004 North Main/ Lowell Park Plan update. Later the City included and funded a portion of the project in the 2006 CIP. The idea was further refined in the City's 2030 Comprehensive Plan. Mike Diem and Roger Tomten of ArchNet in Stillwater, provided pro bono services to the city in the summer of 2010 that developed a more detailed concept plan to help guide the City in the development of the Pedestrian Walkway. The City went out with and RFP for design services in the fall of 2010 and selected a design team led by Sanders Wacker Bergly for the project. The design team held an open house on March 28, 2011 to review various concepts with the public. Over 65 individuals from the community attended the March open house where the plans were well received and their comments helped shape the final plans. Since the first open house, the design team has been refining the plans and has reviewed the plans with the Council, HPC, and Parks commission a total of 12 times. Input from these meetings helped develop the plans to the final designs that are now before the commission. Site Selection Background During the planning process, three locations for the restroom building were considered. All of the sites are located along the extension of Commercial Street. Site #1 is located approximately 75 feet east of Water Street. This site was eliminated since it would be the first building located east of Water Street in this area. Additionally, the site has a greater potential for flooding due to the lower ground elevation at this site compared to other sites. Site #2 is located immediately east of and adjacent to Main Street. While the site sits above the regulatory flood protection elevation, it was eliminated due to potential impacts to the Stillwater Commercial Historic District as listed on the National Register of Historic Places and since the restroom would block critical views between Main Street and the St. Croix River. Site #3 is located in the S.W. corner of the new Pedestrian Walkway and immediately west of and adjacent to Water Street. Site #3 was ultimately selected as the preferred option over the two other site options. Pedestrian Walkway Project Page 3 Flood overlay district requirements The base flood elevation (aka 1% annual change flood elevation or 100 -year flood elevation) at this location is 692.6 feet. The regulatory flood protection elevation is one foot above base flood elevation or 693.6 feet at this location. The building is proposed to have a finished floor elevation of 693.09 feet or 0.51 feet below the required elevation. A provision in the City's floodplain ordinance allows a building to be built below the regulatory flood protection elevation if the building is of "minimal investment ", is less than 500 square feet in size, and flood proofed as out lined in the Minnesota State Building Code. The City will build the new restroom to the required flood proofing standards. Additionally, as a non - habitable restroom building, it is the position of the City that the proposed restroom building meets the requirements to be considered a building of "minimal investment "; however, at 716 square feet in size, the building requires a variance to the maximum allowable size. The City believes that the size of the proposed restroom is needed in order to adequately serve the needs of the community. The City has discussed the proposed flood overlay district variance with FEMA and the DNR. While they encourage all cities to be cautious about granting any variances to the floodplain regulations they did not react negatively to the proposal. Variance Criteria The State of Minnesota enables a City to grant variances when they meet the review criteria below. 1. A variance may be granted when the applicant establishes that there are "practical difficulties" in complying with the Zoning Code. A practical difficulty means that the property owner proposes to use the property in a reasonable manner not permitted by the Zoning Code; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a "practical difficulty ". a. Is the property proposed to be used in a reasonable manner? The restroom itself is a very modestly sized 716 square foot building that serves the users of downtown Stillwater. b. Is the plight of the landowner due to circumstances unique to the property? Building a public space for the benefit of the public is unique in itself. Balancing the need to provide public facilities that serve downtown retail users with the fact that the majority of the downtown is in a floodplain is always difficult. In this case, the public is served by constructing in a location that is minimally impacted by the floodplain while serving the needs of the public. Therefore, staff finds the circumstances to be unique. c. Are the circumstances created by the landowner? The City did not create the set of circumstances associated with the property. Pedestrian Walkway Project Page 4 d. If granted, would the variance alter the essential character of the locality? While the project seeks to convert the existing parking lots to a new pedestrian walkway, thus changing the character of the area, the variance itself does not alter the essential character of the immediate neighborhood. e. Is the lone consideration an economic one? No. The project is intended to provide a free public service. 2. The variance must be in harmony with the Zoning Code and the Comprehensive Plan. a. What is the purpose of the regulation for which the variance is being requested? The floodplain requirements are to protect building from flooding and potential loss. b. If granted, would the proposed variance be out of harmony with the Zoning Code? No, it would not be out of harmony with the Zoning Code. The planning and public review that has been involved with this project has insured that the project is well thought out in harmony with the area. c. If granted, would the proposed variance be out of harmony with the Comprehensive Plan? No, it would not be out of harmony with the Comprehensive Plan. The plan was proposed in the Comprehensive Plan. 3. No variance may be granted that would allow any use that is prohibited in the zoning district in which the subject property is located. The property is zoned CBD, Central Business District. The creation of the pedestrian walkway is consistent with the zoning code and not a prohibited use. ALTERNATIVES The Council has the following options: 1. Approve the requested floodplain variance. 2. Deny the requested floodplain variance. 3. Table the variance request for additional information. RECOMMENDATION City staff finds the variance review criteria to be satisfied and therefore recommends approval as requested. Pedestrian Walkway Project Page 5 HERITAGE PRESERVATION COMMISSION ACTION The Heritage Preservation Commission reviewed plans for the project at their August 1, 2011 meeting and approved them with the condition that their approval becomes effective only if the Planning Commission and City Council approves the related variances. PLANNING COMMISSION RECOMMENDATION The Planning Commission held a public hearing and reviewed the request at their August 8, 2011 meeting. The Commission unanimously recommended City Council approve the floodplain variance. The commission also unanimously approved variance related to required front yard setbacks and to the minimum building height requirement. attachments: Site Plan Application materials CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING A VARIANCE TO THE CITY OF STILLWATER FLOODPLAIN OVERLAY DISTRICT REGULATIONS CASE NO. 2011-20 WHEREAS, the Stillwater City Code §31 -400 Subd 5(b)(2) permits accessory structures of minimal investment in the floodplain overlay district that don't exceed 500 square feet in size; WHEREAS, the City of Stillwater made application for a variance in order to construct an 716 square foot accessory structure (restroom building) of minimal investment in the floodplain overlay district; and WHEREAS, on August 8, 2011 the Stillwater City Planning Commission held a public hearing and recommended approval of said variance; and WHEREAS, on September 6, 2011 the Stillwater City Council held a public hearing on said variance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approve a variance to Stillwater City Code §31 -400 Subd 5(b)(2) in order to construct an 716 square foot accessory structure (restroom building) of minimal investment in the floodplain overlay district. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of September, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 8Foth Eagle Point 11 • 8550 Hudson Blvd. North, Suite 105 Lake Elmo, MN 55042 (651) 288 -8550 • Fax: (651) 288 -8551 www.foth.com July 29, 2011 Stillwater City Council/Stillwater Planning Commission 216 4th Street N. Stillwater, MN 55082 Dear Sirs and Madams: RE: Engineering Statement for Variance Submittal on Flood Plain Impacts for Bathroom Building Main Street Walkway, Stillwater, Minnesota Dear Sirs and Madams: The City of Stillwater is proposing a new pedestrian walkway from Main Street (Minnesota T.H. #95) east to Lowell Park along the St. Croix River. The alignment of the new walkway is along the extension of Commercial Street; all within Section 28, Township 30, Range 20. The base flood elevation at this location is 692.6. The regulatory flood protection elevation is one foot above base flood elevation or 693.6 at this location. A provision in the Stillwater floodplain ordinance allows a building to be built below the regulatory flood protection elevation if the building is of "minimal investment ", is less than 500 square feet in size, and flood proofed to the FP -3 or FP -4 as outlined in the Minnesota State Building Code. As a non - habitable restroom building, it is the position of the City that the proposed restroom building meets the requirements to be considered a building of "minimal investment "; however, at 716 square feet in size, the building requires a variance to the floodplain requirements if placed below the regulatory floodplain. The size of the restroom is needed in order to serve the needs of the community. Site Selection Backt round During the planning process, three locations for the restroom building were considered. All of the sites are located along the extension of Commercial Street. Site #1 is located approximately 75 feet east of Water Street. The site is currently at an approximate elevation of 690 (U.S.G.S. NAV). Proposed site grading would elevate it to an approximate elevation of 691 ( U.S.G.S. NAV). This site was eliminated since it would be the first building located east of Water Street in this area. Additionally, the site has a greater potential for flooding due to the lower ground elevation at this site compared to other sites. Site #2 is located immediately east of and adjacent to Main Street. The site is at an approximate elevation of 695 (U.S.G.S. NAV). While the site sits above the regulatory flood protection elevation, it was eliminated due to potential impacts to the Stillwater Commercial X:1MS1IE12011 \I I SO01- 00\5000 Client\Engineering Statement for Variance Submittal on Flood Plain Impacts for Bathroom Building Main Street Walkway Stillwater TJM 072011 rev MJP Stillwater 07.doc Stillwater City Council/Stillwater Planning Commission July 29, 2011 Page 2 Historic District as listed on the National Register of Historic Places and since the restroom would block critical views between Main Street and the St. Croix River. Site #3 is located in the S.W. corner of the new Pedestrian Walkway and immediately west of and adjacent to Water Street. The building at this location has a proposed finished floor elevation of 693.09 (U.S.G.S NAV). The location is approximately 350 feet west of the ordinary high water mark for the St. Croix River. Site #3 was ultimately selected as the preferred option over the two other site options. Raising site #3 above the regulatory flood elevation The City explored the possibility of elevating the site above the regulatory flood elevation. To get the bathroom elevated above the regulatory flood elevation it would need to be elevated to 693.6 with a finished grade extending out 15 feet around the building at an elevation no lower than 692.6. This would result in the following issues: 1. A substantial portion of the site would need to be filled causing issues with the Americans with Disabilities Act requirements for access to the bathrooms. 2. A large part of the adjacent parking lot would have to be elevated and replaced. 3. East of the restroom the ground level falls quickly toward the river. At the curb line of Water Street the elevation is approximately 691.5. A substantial portion of Water Street would need to be rebuilt to meet the elevation requirement. All of the work to elevate the restroom building would likely cost more than the restroorn itself. The City believes this is impractical and unreasonable to accomplish. For the above reasons, the City of Stillwater is seeking a variance in building size and freeboard to construct the restroom in the preferred location. Sincerely, Foth Infrastructure & Environment, LLC lap Thomas J. Madigan, P.E. 8550 Hudson Boulevard North, Suite 105 Lake Elmo, MN 55042 651- 288 -8549 cc: Mike Pogge, City of Stillwater Shawn Sanders, City of Stillwater Bill Hickey, Collaborative Design Group William Sanders, Sanders Wacker Bergly X: \MS \1E12011\11 S001-00 15000 Client \Engineering Statement for Variance Submittal on Flood Plain Impacts for Bathroom Building Main Street Walkway Stillwater TJM 072011 rev MJP Stillwater 07.doc 111 T[ NORTH MAIN STREET '1 El PAINC440 I I I \ BA V0• aim .... - BICYCLE — IMP RACKS WATER STREET NEM MAIL 14.414KNE BABICN2 ==. /1mm / PAPV.043 689 RETAIN/0 EWA. / RAILI442 LAW LAIN RESTROOM LOCATION OPTIONS LAWN 0 V) 20 40 81 SANDERS WACKER BEROLY INC. LANDSCAPE ARCHITECTS & PLANNERS 36S Eclat Kellogg 8ww. Sabit Pool, MN 55101 (1551) 221-0401 row (659 36T-6613 E—malt mybIncOusMternet.som LOWELL PARK PEDESTRIAN WALKWAY STILLWATER, MINNESOTA StIlwoter MN 55082 I hereby certify that this plow specification. or report was prepared by WM%m direct suPensiMaa dory registered landuope Arshitest under the lows of the Stote of NInnesolo SIgnalur• Dolc Reg. Number: ProMet Number: 1024 Drawn By gel sue 0016: 07/38/11 Dote. Deserigtion. RESTROOM LOCATION OPTIONS RLO • 4 • i • WA HIN Bathroom Location S WATER ST MAP SCALE 1" = 500' 250 0 500 1000 FEET METERS 150 0 150 300 =—= 1-1 1 1 1 N 11111 Fill 1 1111 �l� PANEL 0266E 111111 or ' •It 1® I It ' ' 1�'III IW 0 ZI �QI r1 MOAK 'CO O 1111111 Eil ® I• •1 IuJ i 1191 ■ •�� JJiill I r I GY ; IWr, II (111111 FIRM FLOOD INSURANCE RATE MAP WASHINGTON COUNTY, MINNESOTA AND INCORPORATED AREAS PANEL 266 OF 456 (SEE MAP INDEX FOR FIRM PANEL LAYOUT) S QM?9!N5: SOMMUNITY NUMBER PANEL SUFFIX PARK HEIGHTS. 270512 0266 E ITY OF STILLWATER, CITY OF 275249 0266 E Notice to User: The Map Number shown below should be used when placing map orders: the Community Number shown above should be used on insurance applications for the subject Community. oF�",:, MAP NUMBER 27163CO266E ��� EFFECTIVE DATE b s FEBRUARY 3, 2010 Federal Emergency Management Agency This is an official copy of a portion of the above referenced flood map. It was extracted using FIRMette - Desktop version 3.0. This map does not reflect changes or amendments which may have been made subsequent to the date on the title block. Further information about National Flood Insurance Program flood hazard maps is available at http: / /www.msc.fema.gov /. COMMERCIAL Stamped Colored Cortrete Crosgwalks e t Room .rs July 2011 Sanders Wacker Bergly Inc. MAIN STREET PEDESTRIAN WALKWAY Stillwater, Minnesota LINE OF ROOF ABOVE CD \ FD 0 104 UTILITY 104 28'-4* LINE OF ROOF ABOVE MEN'S 101 FD 0 Y.? 3.0 3-0* / 4-8" 1%.9" V-8" / 3%1" / 3*-0* FD 0 FAMILY 103 103 Floor Plan 8" FD WOMEN'S 102 '01 102 1O4 Site Plan July 2011 Sanders Wacker Bergly Inc. MAINSTREET PEDESTRIAN WALKWAY Stillwater, Minnesota Ire COLLABORATIVE Dem gri Ur( ) Architecture Engineering Historic interiors Planning Preservation Site Views July 2011 Sanders Wacker Bergly Inc. MAINSTREET PEDESTRIAN WALKWAY Stillwater, Minnesota COLLABORATIVE 1>csi ;nt:rt rnl>.,,,. Architectue Engineering Historic Interiors Planning Preservation AL1D1 WON 'Z. WILDING FACE ALICE RTN BACK CF SIDEWALK I it MOW C1lb A LENAODN CONCRETE PAVER BAND SEE X26D NORTI4 MAIN STREET / STATE NWY 95 COLORED / STAMPED CONCRETE TO PATCN EXI6r5G- 1EXAILNA_ PAVER ISLEAJ SEE )f26D I PEDIE2TRIAN SEE>UL60 O� COLORED I STAMPED CONCRETE CIEJSdWLK SEE 1ULN W COLORED STAMPED CONCRETE CROSSWALK SEE 2t26D NE)0AGPE CONCIETE PAVER SAND SEE MAD MAIN STREET ENTRANCE DETAIL SEE 1/L30 N 2)3201,91 E 507012.92 56.17 c_ SEE IILTD AT H6 LAYOUT PLAN - WEST SCALE r •r•r Y9110E MATCNLR'E TO I/L2.0 ' NORTH WATER STREET t T r C 1-1.1 RESTROOM STAIRS LAYOUT PLAN DETAIL fl YRE 10 •1.6• LEGEND ONRTE.* Toro K } PEDESTRIAN LENT • SEE El NOTES I. ELECTRONIC OATA ID AVAILABLE FROM LANDSCAPE ARCHITECT FOR SITE LAYOUT. 2 ANAL TRAIL ALICNE51? TO BE VERPKD Al THE FELD BT LANDSCAPE ARCHITECT AND N•R ALL TRAIL COORDINATES ARE TO TRAIL CENTERL5E 3. ALL cum COORD5481!5 ARE TO BACK OP C,. • 6C 2. ALL ROAD AND P.ATSC619 DR0N610A ARE TO PACE OP CUISB • PC S. 'WERE ARE NO CCNCRETE 1UANCUT AREAS P+ TN! WE CONTRACTOR MST CPDICT ALL CONCRETE CLEAN-UP ACTAATE• PP -61TE 6. TIK CONTRACTOR SHALL PLACE ROCK ROLLS WITNN TIE ROAD ALIOS•ENT CORNS CONSTRUCTION TO CONTROL E IR]61ON AS REOUNED. 1 INS GATE SHALL SE THE 0ETA1. YY5( GATE nT INDUKST PUKE ARID 14.411AGTURN6 00. 1651•01.22212 OR APPROVED !OJAI.. TH! GATE 84441.1 SE ECIAPPED WIT. A CHAIN LATCH, 10LDBACR POSTS AND REFLECTIVE TAPE ON BOTH GATE P ACES. SANDERS WACKER BEROLY INC. LANDSCAPE 50Np0010CT9 S PLANNERS ! Lwl FNN Sl,Oi en.. (65!) 221 -SRS FA. (059 241 -5111 E me. 1.SNewSPlemml tom MAIN STREET PEDESTRIAN WALKWAY STILLWATER, MINNESOTA re xNe Hem me or um*, me Om. subem1so, tied �. »ro w 1•.mn el Ma Sled. p1 u 151 xax1. e 1 P.m.. ,ON Peon 11' P: Gr. Au. 551. 0 /03/I, ReVRa• Del. 0n.600*1 IAYOI TT PLAN • WEST STET L1.0 NORTH WATER STREET LAYOUT PLAN • WEST SANDERS WACKER BERGIN INC. LANDSCAP MITECTS • PUMPS 10*44 *.11. 40455404 Otooft (659 M-040' Por (11111) 147-1841 erbe.olLmnlomrt awn MAIN STREET PEDESTRIAN WALKWAY STILLWATER, MINNESOTA %?' MIX 111 Strerolo, 411 WM homy entity 141 thin Olon. op000kol00% ,00rel was 4..414 by mo 4-W 44 tOrool oroo,:o.on oral IMICI"crldniZtrel 1=.1 OonsullIr irohnir *K, lAYOLIT PLAN - EAST SKET L2.0 0 pr 0 �r.✓�•awrw ✓.•r•C•iN::::: woi cselaw-r wstitivw•. n��l FAMILb .i I S'J 11.1V aww4:Va:A •a:r.❖a:A GKv6w.�.:A".ae _: ww®aaersr•:war er.•.�arw:CI. �II � / VV 0 REFLECTED CEILING PLAN PLAN NOTES ROOF NOTES REFLECTED CEILING NOTES RCP CEILING KE BOX SIDING PIN, STAINED ANO SEALED OPEN TO DECK ABOVE EiED METPL RCP FIXTURE SYMBOL KEY , , LEO F,X,Re CHAIN HUNG Oo1.0ER.5EO,FO CAR FIXTURE none.1, 3/1.04C1 w.16511 ur.Nu SANDERS WACKER BERGLY INC. COLLABORATIVE DesignCmup,;M MAINSTREET PEDESTRIAN WALKWAY - PUBLIC RESTROOM N. Water Street and Commercial Avenue Stillwater, Minnesota 75% OWNER REVIEW AUGUST 3, 2011 n.t.ey.•my Ong w. RNn.R«IM.uop, or ,.pox... monO.laex.y.AM FLOOR, ROOF AND REFLECTED CEILING PLAN A200 1111111511111111111111111111111 MOBS= NORTH EXTERIOR ELEVATION MIME 1111111111111EIR11111111111111111111111 EI111111111111111111111111111111111111111111111111111111111111 IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII111111111111111111111111111111111111111IIIIIIIIV1111111I1111111111111 SOUTH EXTERIOR ELEVATION SCALE, V4,1, 2 111 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 11111 111111 1 111111111 1111111111 1111 1 11 1111 111111111 11111111 111111 WEST EXTERIOR ELEVATION in -1' 11m11n1mmnnnnnm Inn 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111 e EAST EXTERIOR ELEVATION SANDERS WACKER BERGLY INC. LANTACAPEARCNITECTS s FlANNERS e.xp,W,MNssMI [eve U ne5�l COLLABORATIVE O gncroup,R� MAINSTREET PEDESTRIAN WALKWAY - PUBLIC RESTROOM N. Water Street and Commercial Avenue Stillwater, Minnesota 75% OVvNER RENEW AUGUST 3, 2011 repot. w."wma.Mme, nti.a siyarmion d1...�a,n bmteof Archiled Mimi, Hickey, AN PMECT NUMBER oravm sr PPM, MP V. EXTERIOR ELEVATIONS A400 ti 1 iwater Ti■ k Bip "r NPLA:^, .. 03- M NNE S!i A City Council DATE: August 31, 2011 APPLICANT: City of Stillwater REQUEST: Street vacation of a portion of Water St N LOCATION: A nine -foot strip of land along the east side of Water St N north of Myrtle St E COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use ZONING: CBD - Central Business District CC DATE: September 6, 2011 REVIEWERS: Community Dev. Director, City Engineer, and the Stillwater Board of Water Commissioners CASE NO.: 11 -21 PREPARED BY: Michel Pogge, City PlanneW BACKGROUND The City of Stillwater is seeking to voluntarily acquire .a 43.88 foot by 91.4 foot parcel of land from St Croix Preservation Co Inc, Parcel "A" on the included map. Parcel "A" will be incorporated in the new pedestrian walkway project that connects Main St to Lowell Park and the various parking areas east of Main Street. In exchange for Parcel "A" the City has agreed to provide the following to St Croix Preservation Co Inc: convey a 5.0 foot by 208.1 foot parcel of land adjacent to North Lowell Park, Parcel "B "; vacate a 9.0 section of Water St, Parcel "C"; reimburse the owner for cost related to the acquisition; provide a loan to reconstruct the entire Water St Inn parking lot; and relocate the existing curb line and utilities in the portion of Water Street proposed to be vacated. SPECIFIC REQUEST The request before the Council is for the vacation of a nine -foot strip of land along the east side of Water St N north of Myrtle St E as shown as Parcel "C" on the attached map. The City will retain a sidewalk and public utility easement over the westerly five feet and a sidewalk, roadway, and public utility easement over the southerly 13.5 feet of the portion of Water Street being vacated. Water St N Vacation Request Page 2 EVALUATION OF REQUEST When considering if publicly owned property should be vacated there are three basic items the City considers. A. Whether the property is or is likely to be necessary or desirable for any public purpose within the reasonably foreseeable future. a. The City has agreed to relocate all of the public utilities located in the portion of the ROW being vacated. The City will retain sidewalk and public utility easement over the west five feet of the portion of Water Street being vacated. This section of Water Street is wider than what exists both north and south of this section. With this vacation and moving of the curb the this section of Water Street will match the width currently in place to the north and south. B. Any term, condition, reservation, or dedication of any easement or interest in the property necessary or desirable for public purposes and permitted by law. a. Other than obtaining the outlined sidewalk, roadway, and public utility easements, City Staff does not believe any other terms, conditions, reservation, or dedication is needed. C. The street vacation has a public benefit and is not being vacated for the sole benefit of an adjacent property owner. a. The City will obtain 4 square feet of land for every 3 square feet of land being conveyed /vacated to Water Street Inn as part of the overall land exchange. The proposed vacation is part of a land acquisition package where the City obtains needed land for the Pedestrian Walkway project. ALTERNATIVES The Planning Commission has the following options: 1. Recommend that the City Council approve the right -of -way vacation request. Staff would suggest the following conditions for approval: a. A sidewalk and public utility easement over the westerly five feet and a sidewalk, roadway, and public utility easement over the southerly 13.5 feet be retained on the area being vacated. Recommend that the City Council deny the right -of -way vacation request. Continue the public hearing until the September 12, 2011 Planning Commission meeting. PLANNING COMMISSION RECOMMENDATION The Planning Commission held a public hearing and reviewed the request at their August 8, 2011 meeting. The Commission unanimously recommended City Council approve the street vacation requested as conditioned. STAFF RECOMMENDATION That the City Council approve the vacation requested as conditioned. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION VACATING PART OF WATER ST N CASE NO. 2011-21 WHEREAS, a Petition was presented praying for the vacation of part of Water Street North in the City of Stillwater, Minnesota, hereinafter described; and, WHEREAS, the Stillwater Planning Commission held a public hearing on 8th day of August, 2011, to consider the vacation request and after receiving all public comments the Commission unanimously recommended City Council approve the street vacation of part of Water Street North; and WHEREAS, the City Council did determine that the Petition was sufficient; and the City is a Home Rule Charter City of the Third Class and that is was proper for them to proceed with the vacation pursuant to Minnesota Statutes §440.135; and WHEREAS, at a meeting duly called for that purpose, the City Council did on the 6th day of September, 2011, determine that the proposed vacation would not interfere or defeat the public interest or adversely affect the public and that it would be in the best interest of the City and the abutting owners that the portion of the street be returned to the tax rolls; and WHEREAS, it appears in the public interest that a portion of the street be vacated since it is no longer needed for public purposes and if returned to the tax rolls would improve the tax base of the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Petition be and the same is hereby granted, that the following Street, be and the same is hereby vacated: Vacating nine feet of land westerly of a line starting at the northeast corner of East Myrtle Street and North Water Street then north 208.1 feet along the easterly line of North Water Street. A sidewalk and public utility easement is retained by the City of Stillwater over the westerly 5 feet of the vacated area. A sidewalk, roadway, and public utility easement is retained by the City of Stillwater over the southerly 13.5 feet of the vacated area. BE IT FURTHER RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the vacation shall be filed with Washington County Recorder's office only after terms of the development agreement between the City of Stillwater and St. Croix Preservation Co Inc dated March 1, 2011 are satisfied. Page 2 of 2 Adopted by affirmative vote of all the members of the City Council of the City of Stillwater this 6th day of September, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City Council DATE: September 2, 2011 APPLICANT: City of Stillwater REQUEST: Sale of Parkland to St Croix Preservation Co Inc LOCATION: A five -foot strip of land along the east side of the Water Street Inn Parking Lot. COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use ZONING: CBD - Central Business District PC DATE: September 6, 2011 REVIEWERS: Community Dev. Director, City Attorney, and City Engineer PREPARED BY: Michel Pogge, City Planner W BACKGROUND The City of Stillwater is seeking to voluntarily acquire a 43.88 foot by 91.4 foot parcel of land from St Croix Preservation Co Inc, Parcel "A" on the included map. Parcel "A" will be incorporated in the new pedestrian walkway project that connects Main St to Lowell Park and the various parking areas east of Main Street. In exchange for Parcel "A" the City has agreed to provide to St Croix Preservation Co Inca 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5, Parcel "B ". When Parcel "B" was acquired from the railroad it was done so for "park purposes" to accommodate a future trail which will still be the case after the transfer of the 5 foot wide strip of land. Since Parcel "B" was purchased by the City for park purposes, in order to be disposed of by the City, Article XVI of the City Charter must be followed. As required by the Charter, notice of the public hearing proposed sale was published in the Stillwater Gazette once each week over 4 successive weeks on Aug 5,12,19, and 26. After the public hearing, if the Council chooses to dispose of the property, the council must adopt an ordinance authorizing the disposal by a 4/5 vote of the council. The disposal of the property would only become effective after 30 days of publication of the ordinance so long as a petition is not filed opposing the disposal as outline in the City Charter. Water St N Vacation Request Page 2 SPECIFIC REQUEST The request before the Council is should the City convey to St Croix Preservation Co Inc a 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5 as part of the overall land exchange between the City and St Croix Preservation Co Inc. The conveyance is subject to a sidewalk, roadway, and public utility easement in favor of the City of Stillwater over the southerly 9.9 feet. ALTERNATIVES The Council has the following options: 1. Approve the first reading of the ordinance. 2. Deny the first reading of the ordinance. 3. Continue the public hearing until the September 20, 2011 City Council meeting. STAFF RECOMMENDATION That the City Council approve the first reading of the ordinance as presented. Attachments: Map ORDINANCE AN ORDINANCE AUTHORIZING THE DISPOSAL OF PROPERTY ACQUIRED FOR PARK PURPOSES BY THE CITY OF STILLWATER IN ACCORDANCE WITH CITY CHARTER ARTICLE XVI THE CITY COUNCIL OF THE CITY OF STILLWATER DOES HEREBY ORDAIN: 1. ENACTING (a) The Stillwater City Council is seeking to voluntarily acquire a 43.88 foot by 91.4 foot parcel of land from St Croix Preservation Co Inc, Parcel "A" on the included map (Exhibit "A "). Parcel "A" will be incorporated in the new pedestrian walkway project that connects Main St to Lowell Park and the various parking areas east of Main Street. In exchange for Parcel "A" the City will provide the following to St Croix Preservation Co Inc: convey a 5.0 foot by 208.1 foot parcel of land adjacent to Municipal Parking Lot #5, Parcel "B "; vacate a 9.0 foot by 208.1 foot section of Water St, Parcel "C "; reimburse the owner for cost related to the acquisition; provide a loan to reconstruct the entire Water St Inn parking lot; and relocate the exiting curb line and utilities in the portion of Water Street proposed to be vacated. (b) Parcel "B" (legally described in Exhibit "B ") is currently adjacent to Municipal Parking Lot #5 and was originally acquired by the City of Stillwater for park purposes to accommodate a future trail. (c) After said sail of the 5.0 -foot strip of land, the remaining land will still accommodate a future trail. (d) The City Council has determined it to be in the best interest of the City of Stillwater to dispose of said property. (e) The City intends to covey said Parcel "B" to St Croix Preservation Co Inc. It is the intent of St Croix Preservation Co Inc to use Parcel "B" as part of their parking lot. Parcel "B" is proposed to be conveyed without additional restrictions by the City. (0 Article XVI of the Stillwater City Charter provides for the procedure to dispose of city owned property acquired for park purposes. (g) Notice of this proposal has been public in Stillwater Gazette on August 5, 12, 19, and 26, 2011 as required by the City Charter Section 16.02. (h) The Stillwater City Council conducted a public hearing on this proposal on Tuesday, September 6, 2011 and all persons desiring to be heard have been allowed to testify. Written comments were recorded. (i) (j) No objections were received either in person or in wiring. The Mayor and City Clerk are authorized and ordered to sign such deeds necessary to convey parcel `B" to St Croix Preservation Co Inc. (k) That the conveyance not be made until all rights of appeal under the City Charter have been exhausted. 2. SAVING. In all other ways the Stillwater C ity Code will remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of , 2011. ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER Ken Harycki, Mayor Exhibit "A" Exhibit "B" Temporary description: That part of Government Lots 2 and 3, Section 28, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at the southeast corner of Block 18 of the Original Town of Stillwater, thence easterly along the north line of Myrtle street a distance of 5.00 feet; thence northerly, parallel with east line of said Block 18 a distance of 208.10 feet; thence westerly, parallel with the north line of Myrtle Street to the east line of said Block 18; thence southerly along said east line to the point of beginning. A sidewalk, roadway, and public utility easement is retained by the City of Stillwater over the southerly 9.9 feet of the property. Administration Memorandum TO: Mayor & City Council FROM: Diane Ward, City Clerk DATE: 9/2/2011 RE: 2011 Fall Colors Fine Art & Jazz Festival Attached is the special event application and contract for the 2011 Fall Colors Fine Art & Jazz Festival, and is part of the special event policy, the application and contract was submitted to the Downtown Parking and Parks Commissions. The Parking Commission recommended the charge of $828 for the use of parking spaces for the festival (see attached). The Park & Recreation Commission approved the contract as written (attached) with the park usage fee of $500 and a damage deposit of $250. It should be noted that barricades are not included in the contract, but according to the special event policy, this event would also be charged for those barricades. The charges would be as follows: 5 barricades with flashers @ $25.00 per day X 2 days = $50.00 7 barricades no flashers @ $14.00 per day X 2 days = $28.00 TOTAL = $78.00 ACTION REQUIRED: Discuss fee for parking spaces. Approve contract and direct staff on the fee for parking spaces. /nm Jllwater T H E B I R T H P L A C E O F M I N N E S O T A TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: August 31, 2011 RE: Parking Lot Use Fee for Fall Art & Jazz Festival The Greater Stillwater Area Chamber of Commerce has made application for a Special Event Permit to host the Fall Art & Jazz Festival from September 30 to October 2 this year. The venue of the event is proposed to be North Lowell Park together with City parking lot #4 and part of lot #5. Vendors would set up their booths beginning at noon on Friday September 30. The Art & Jazz Festival would be open to the public on Saturday October 1 from 10 am to 5 pm and again on Sunday for the same hours. Tear down would occur from 6 pm to 9 pm Sunday evening. All 46 parking spots in Lot #4 and 46 spots in Lot #5 will be reserved all day Friday through Sunday. The lots will be posted for the event on Thursday evening. Attached is an air photo showing the festival layout. The parking fee as established by Resolution 2010 -204 and applied to this event is presented in the table below. A second table shows a modified fee as recommended by the Parking Commission. Fee by Resolution 2010 -204 Lot Number No. of spaces Standard fee Number of days Total fee 4 46 $9 /space /day 3 $1,242 5 46 $9 /space /day 3 $1,242 TOTAL $2,484 Fee recommended by Parkins Commission Lot Number No. of spaces Suggested fee Number of days Total fee 4 46 $3 /space /day 3 $414 5 46 $3 /space /day 3 $414 TOTAL $828 The recommended fee includes the equivalent of a $1,656 subsidy for the Fall Art & Jazz Festival. This is a larger subsidy than recommended for the Spring Art Fair. The reason for the difference is that unlike the Spring Art Fair, the Fall Festival is not planning to reserve any pay Page 2 of 2 Fall Art Fair lots, therefore the City does not have to protect revenue that would be generated by a lot and can recommend a higher subsidy. Past Council Fee Decisions The Council doubled the recommended subsidy amount for the Spring Art Fair. The doubling decision included a subsidy for the revenue generating lot as well. The actual amount of the subsidy approved by the Council for the Spring Art Fair doubled from $1,314 to $2,628. The actual parking fee paid was therefore reduced from the $4,941 (set by Resolution 2010 -204) to $2,313. Action Requested City staff and the Parking Commission recommend a parking fee of $828. bt attachment: application material City of Stillwater Events Permit Application 216 North 4th Street, Stillwater, MN 55082 Telephone: 651.430.8800 Fax: 651.430.8809 Event Type: RECEIVED Mk 1 1 2011 CITY OF STI APARTMENT Special Event with Contract Date Received mkt kJ./ Event Information Date of Application: Title /Name of Event: Event Date / Time: Set Up Date: Actual Event Date(s): Tear Down Date: Will event run after 10 pm? Location of Event: Event Description: Estimated Attendance: August 11, 2011 Fall Colors Fine Art & Jazz Festival September 30th October 1,2 October 2nd No 0 Yes Time: Time: Time: 12:00 PM To: 7:00 PM 10:00 AM To: 5:00 PM 6:00 PM To: 9:00 PM Needs a variance from City Council. Public parking lot #4 and partial area of #5. The Fall Colors Fine Art & Jazz Festival is a weekend public event that hosts high quality art from around the upper Midwest. Food will also be available through food vendors. Several sets of jazz music will play during both days. 5000 depending on weather. Applicant Information (Person /Group Responsible) Sponsoring Organization: Mailing Address: City, State, Zip: Primary Contact: Phone Number: Fax: Mobile Phone: Email Address: Website Address: Contact Person During Event: Mobile Phone: Alternate Event Contact: Media / Citizen Inquires: Phone: Event Organizer Comments: The Greater Stillwater Chamber of Commerce (event owner) 1950 Northwestern Ave. S., Suite 101 Stillwater, MN 55082 Todd Streeter, Executive Director 651.439.4001 651.439.4035 651.325.7642 directort ilovestillwater.com www. ilovestillwater. com Todd Streeter, Executive Director 651.325.7642 To be determined To be determined To be determined There is a possibility that a film crew may be on hand filming scenes for a movie. This has not been confirmed, but the attached event plan shows an area for filming per discussions with the production company. Stillwater Permit Application Page 2 Event Features Signs or Banners Inflatable Entertainment Sound /Speakers /PA System Stage Tents Temporary Fencing Merchandise or Food Sales On Site Food Preparation Cooking of Food Alcohol Available / No Sales Alcohol Sales Fireworks Display NO NO NO NO NO NO NO NO NO NO NO NO NO V v v Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Describe power needs and location of power source. Number: 1 Size: TBD Need insurance certificate from vendor What type: Hours and Type: Dimensions: Free music on stage 10:00 am to 5:00 pm, type unknown 12' x 25' TBD Number Estimated: 60 approximate Contact Washington County Health Department, 651.430.6655 Contact Stillwater Fire Department 651.351.4950 See Alcohol Regulations in instructions See Alcohol Regulations in instructions Permit required, contact Stillwater Fire Department, 651.351.4950 Existing power boxes. Boxes need to be unlocked by Friday noon. Describe level of advertisement (i.e., radio, flyers, ads, TV, press release). Attach sample if available. Art fair publications and area newspapers. City Services (After reviewing the event application, City services may be required for the event) Will the event use, close or block any of the following: If yes, specify location on site map. City Streets or Right -of -way City Sidewalks or Trails Public Parking Lots of Spaces Will event need barricade(s)? Are extra picnic tables needed? Are portable toilets needed? Are extra trash recept. needed? v NO NO NO NO NO NO NO v V V Yes Yes Yes Start/End Time: Fri. 7 am - Sun 9 pm Start/End Time: TBD Start/End Time: Thru. 9 pm - Sun 9 pm Date: Sept. 30 - Oct. 2 Date: Date: Sept. 29 - Oct. 2 Yes Number needed: 8 Yes Number needed: Yes Number needed: 8 total. City to pay for (4): 3 regular, 1 handicap. Yes Number needed: See below. Describe trash removal and cleanup plan during and after event. Service may provide 15 or 20 yard dumpster and 12 trash recepticals. Staff to monitor /clear trash recepticals into dumpster. Will event need traffic control? NO Yes Contact Stillwater Police Department, 651.351.4900 Describe crowd control procedure to ensure the safely of participants and spectators: This is not an issue. Are "No Parking" signs needed? NO Yes Number needed: Unknown at this time Stillwater Permit Application Page 3 Will event need security? n NO 0 Yes If event is ovemight, security will be required. If using private security, list Security Company and Contact Information: Will event need EMS services? 0 NO Yes Contact Lakeview EMS, 651.430.4621 Describe plans to provide first aid, if needed: CaII 911 Describe the emergency action plan if severe weather should arise: Plans are under development. List any other pertinent information: To be determined. Fee Schedule Initial Application Fee Park Impact Fee - $500 If using Lowell or Pioneer Park Parking Fee If using stn3et or lot parking Usage Fee If using other City amenities Picnic Shelters /Gazebos Park Open Space Fee Pioneer Park Bandshell Contact Parks Department Teddy Bear Park Contact Parks Department Materials Needed May use other vendors Picnic Tables Orange Fencing Trash Containers Refuse Collection Portable Toilets - Handicapped Electrical (Parks, except Lowell Park) Electrical (Lowell Park) Barricade 4' to 12' Barricade 4' to 12' with flasher Drums Reflective Cones Traffic Sign on stand PD No Parking Signs $50.00 4 at no cost 1 box 8 Due with application Using approximately 1/4 of Lowell Park 4 by city and 4 by applicant. See attached plan. See attached plan. Stillwater Permit Application Page 4 The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a Certificate of Insurance may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is - release of Liability. Signature of Applicant or uthorized Agent /! Date St. Croix River ' Historic:Lift Bridge •• Film Truck Parking =-► ~" dewalk Art Exhibitor Area (8approx.) Film Crew. Only Catering Brea (No Admittance) Performance Viewing Area Booth Sets Food Concession Area (approx al Chamber Information Center / Check -in Stage (tbd) Are Sidewalk Art Electrical Power Exhibitor Area (24 approx.) Exhibitor-Area (42.prox.) 0 25 50 • Scale ater Street Inn Par mg (No Event Parking) 2011 Greater Stillwater Chamber of Commerce Fall Color Fine Art & Jazz Festival Event Plan with Film Set October 1st and 2nd Plan Date: August 8, 2011 Location of event elements may be subject to change. 41. -411"etitiaMENDIS- Event Description Legend This popular annual fall event features juried artisans specializing in a wide variety of handmade art including: clay, fiber, glass, jewelry, metal, wood, photography, painting, drawing and digital Art. The criteria for judging includes: originality; balanced presentation; over- all quality, including skill and craftsmanship; attention to fundamentals, including color, texture and composition; creative use of materials; and professionalism. With the St. Croix River and Historic Lift Bridge in the background, tal- ented jazz musicians entertain the crowd as they stroll among the artist exhibitors throughout the two -day event. Exhibitor Booth O Food Table Its • Existing Electrical Source H Road Barrier © Handicap Portable Toilet ▪ Portable Toilet Dumpster — -- 6 No Admittance Area APPROVING 2011 FALL COLORS FINE ART & JAZZ FESTIVAL BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2011 Fall Colors Fine Art & Jazz Festival is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 6th day of September, 2011. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk FALL COLORS FINE ART & JAZZ FESTIVAL 2011 This Agreement between the City of Stillwater, Washington County, Minnesota ( "City "), in conjunction with the Fall Colors Fine Art & Jazz Festival of 2011, part of a community wide celebration of the City (the "Event "); and the Greater Stillwater Area Chamber of Commerce, a Minnesota non -profit corporation ( "Chamber "). 1. Celebration. The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol. No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy " as their interest may appear ". 4. Signs. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 5:00 p.m. Saturday, October 1, 2011 and Sunday, October 2, 2011. (Setup — Friday, September 30, 2011). 7. Police Power. The City reserves the right to order a shutdown of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Chamber will cease dispensing and assist the police in the clearing of the Area. 8. Exclusive Use of Lowell Park. In return for the exclusive use of the North End of Lowell Park (the use of which may be adjusted at the sole discretion of the City based on flood conditions in the park) and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: Parties agree that if flood conditions exist, park usage may need to be adjusted accordingly. 9. Damage deposit of $250.00 and a user's fee of $500.00 to be paid at the signing of this contract (deposit of $250.00 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Public Works Superintendent). The lessee shall be responsible for any damage that is not covered by the deposit. 10. Lessee shall furnish dumpsters or roll -off boxes in sufficient quantity to contain the accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. 11. Lessee shall furnish portable restrooms (at least eight) to augment the existing facilities. Lessee many contact City to arrange rental of portable restrooms. City shall furnish 10 barricades and electricity for vendors and charge Lessee for use according to the City of Stillwater event permit fee schedule. 12. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 13. Hold Harmless and Indemnify. The Chamber agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action, or demands that might be brought against the City arising out of the activities in the Area, including the dispensing of liquor pursuant to this Agreement. 14. Event shall be as described in the attached Special Event Application, which may have comments and shall become a part of this contract. IN WITNESS WHEREOF, the parties have set their hands this day of , 2011. Subscribed and sworn to before me this day of , 2011. Notary Public Subscribed and sworn to before me this day of ,2011. Notary Public GREATER STILLWATER AREA CHAMBER OF COMMERCE By Its CITY OF STILLWATER Ken Harcyki, Mayor Attest: Diane F. Ward, Its Clerk Page 2 of 2 ADOPTING THE PROPOSED TAX LEVY FOR THE PAYABLE YEAR 2012 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $10,246,597 is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota, for City purposes for the payable year 2012. Adopted by the Council this 6th day of September, 2011. Ken Harycki, Mayor ATTEST: Larry D. Hansen, City Administrator ADOPTING THE PROPOSED BUDGET FOR THE YEAR 2012 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the proposed budget for the year 2012 with revenues and expenditures in the amounts for the following funds: Revenues Expenditures General Fund $ 10,523,329 $ 10,523,329 Special Events Fund 96,250 96,250 St Croix Valley Recreation Center Fund 1,713,010 1,713,010 Library Fund 1,161,159 1,176,681 Parks Fund 976,639 976,639 Washington County Recycling Grant Fund 34,192 34,192 DARE Fund - 1,800 $ 14,504,579 $ 14,521,901 Adopted by the Council this 6th day of September, 2011. ATTEST: Larry D. Hansen, City Administrator Ken Harycki, Mayor SETTING PAYABLE 2012 TRUTH -N- TAXATION PUBLIC MEETING BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Payable 2012 Truth -in- Taxation public meeting shall be conducted at the City's regularly scheduled meeting on Tuesday, December 6th, 2011 at 7:00 pm. Adopted by the Council this 6t" day of September, 2011. Ken Harycki, Mayor ATTEST: Larry Hansen, City Administrator August 22, 2011 Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 RE: Property ID: 21.030.20.12.0011 2263 Orwell Court North Stillwater, MN 55082 Dear Mayor and City Council, During the fiscal year of 2010 the City "reclaimed" property from me that was, according to their records, actually street right -of -way property. Without contesting, I signed over and relinquished that back to the City in a form letter. The City agreed to put in a "rain garden "on the roadway area to help with the drainage problem in that area. Late last summer the City planted plants that were agreeable for low maintenance. I even put in more than eleven bags of much, staked the plants, and prepped them for the forthcoming Fall and Winter. I am enclosing photos of that area as it looks now. There has not been one iota of maintenance, gardening, cutting, or care given since last year until two days ago when someone came by and "cut" a small area of the drainage ditch; leaving much to one's imagination! I admit this is not public land similar to Washington Square Park; but it IS part of the City of Stillwater! I am asking for some help be offered in lieu of your taking back land that was, at least, mowed and kept neat for the neighborhood. Sincerely, Gary F. Campbell 2263 Orwell Court North Stillwater, MN 55082 651 -351 -0350 CC: File David Magnuson, Atty Nancy Manos From: Diane Ward Sent: Monday, August 22, 2011 7:13 PM To: Nancy Manos Subject: Fw: Thank you to Stillwater from the St. Croix River Assn. FYI council packet Sent from my Verizon Wireless BlackBerry From: "Tracy Maki" <tracymaki(&scramail.com> Date: Mon, 22 Aug 2011 16:54:56 -0500 To: <dward@ci.stillwater.mn.us> ci.stillwater.mn.us> Subject: Thank you to Stillwater from the St. Croix River Assn. Diane, What a July it was! We experienced some of the hottest days and biggest storms on record, and the St. Croix River Association's 100th anniversary "Be Moved..." signature paddle event along the St. Croix River. We'd like to thank the City of Stillwater for allowing the group to be in Kolliner Park and waiving picnic table and port -a- potty fees in exchange for clean -up work. Only one person ended up with poison ivy (it was everywhere!). Kolliner Park was the perfect landing and launch location and what a view of the city from that side of the river! We had wonderful support from Tim Moore and Beth Wolf at the city — they were extremely accommodating and helpful. Here are some fun things to share: • 674 people were on the river for 17 days • 8,052 total miles were paddled • Participants came from as far as Great Britain (over 4,000 miles away) • Young and old were drawn to the river — from 18 months to 86 years • Community and cultural events happened most every day - ranging from naturalist talks to concerts to history tours and square dancing Again, thank you to the City of Stillwater for being part of the journey and supportive of our effort to make meaningful connections to our incredible river. I hope you can pass this along to the City Council with our great appreciation. Best, Tracy Tracy Maki Development Director St. Croix River Fund 612 - 991 -6327 mobile www.stcroixriverassociation.org August 11, 2011 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila -Marie Untiedt and Matt Beane, Clerk Kathy Schmoeckel, Attorney Tom Scott, Engineer Paul Pearson, Treasurer Marsha Olson, Park Manager Rick Jacobson and Chief of Police Steve Nelson. 1. AGENDA - M /S /P Hiniker /Countryman moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - Untiedt/Hiniker moved to approve the July 14, 2011 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER a. Report given. IRS has increased the mileage reimbursement rate to 55.5 cents as of July lst b. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 41611 Abbo Eick & Mayers, LLP $10,785.00 41612 Campbell, Knutson, PA 3,064.10 41613 Linda Countryman 55.52 41614 Mike Frain on behalf of Echo Street 200.00 41615 Richard Jacobson 265.78 41616 Jack Kramer 5,087.02 41617 MJ Raleigh Trucking Inc 8,948.50 41618 MFRA 5,682.40 41619 Lori 3 Mayers 53.43 41620 Maroneys Sanitation Inc 203.61 41621 Department of Labor & Industry 219.10 41622 Kathleen Nelson 124.71 41623 Stephen Nelson 785.00 41624 Marsha Olson 44.00 41625 On Site Sanitation 277.86 41626 QWEST 101.24 41627 Robert P Ranalla Sr 31.00 41628 Kathryn Schmoeckel 124.91 41629 TKDA 4,611.64 41630 Valley Green Lawn & Landscape 1,440.83 41631 Washington County 4,220.18 41632 Douglas Galler 15.00 41633 Xcel Energy 73.23 Stillwater Town 41634 41635 41636 Board Mtg. — 8/11/11 Internal Revenue Service 592.31 Minnesota Department of Revenue 13.03 PERA 362.47 Countryman, Linda P 527.88 Jacobson, Richard L 591.43 Johnson, David W 308.26. Nelson, Kathleen M 288.61 Nelson, Stephen W 1,113.33 Olson, Marsha Ann 370.02 Ranalla, Sr, Robert P 325.51 Schmoeckel, Kathryn G 492.62 Page 2 4. SPECIAL EVENTS ORDINANCE - Jim Hiniker reviewed the discussion at the last Planning Commission meeting. There was discussion about the fee structure and the consensus was to leave it as drafted and change later if needed. M /S /P Hiniker /Untiedt moved approval of the Special Events Ordinance with the following changed: under (4) Performance Standards item 1. Change "thirty (30) days" to "ten (10) days" and in the last line of the ordinance change "invoiced" to "invoice" (5 ayes) 5. LAPTOP COMPUTER - M /S /P Countryman /Hiniker moved to approve $383.50 for the purchase of the notebook computer from Rick Jacobson. (5 ayes) The Board thanked Rick Jacobson for his work. 6. ENGINEER — 105th Street Signage Update - Engineer Paul Pearson had a sketch of the proposed barrier which consists of 8 reflector signs and a barricade. The cost is approximately $425 for the barricade and $130 for each reflector for a total of about $1,465. He suggested as an alternative we could install just the barricade on a trial basis. M /S /P Beane /Hiniker moved to approve the layout of the barricade as designed by Paul Pearson to be approximately $1,425, subject to input from the neighbors. (5 ayes) 7. CHIEF OF POLICE - a. Code Red System - Chief of Police Steve Nelson explained how the system would work. The cost for Stillwater Township would be $185.97 for 2012. M /S /P Countryman /Untiedt moved to authorize the Chair to sign the Joint Powers Agreement between Washington County and Stillwater Township along with the expenditure of $185.97 for 2012. (5 ayes) b. Communication System Subscriber Agreement - The County has sent an addendum to the agreement to the effect that if repair costs exceed the value of the radio, then it would not be repaired of if there is mis -use it would not be repaired. M /S /P Untiedt /Countryman moved to authorize the Chair to sign the radio repair fund agreement addendum. (5 ayes) Stillwater Town Board Mtg. — 8/11/11 Page 3 c. Report given - There were 4 burning permits, none for buckthorn. Two dogs were impounded. One was picked up and the fee paid and the other one is being sent to Animal Rescue. The gas leak was found and repaired, however, there was another one reported in the same area since then. 8. OUTSIDE WOOD BURNING BOILERS - John Beyer was present to discuss the new ordinance. David. Johnson and Sheila -Marie Untiedt reviewed the background for this ordinance. John Beyer feels that there was not enough notification to residents about this and he objects to the standards called out in the ordinance and he would like us to wait until there is more information available from the EPA. 9. TEMPORARY STRUCTURES - Kao Xiong was present to discuss the temporary structures on his property. He is aware the Township has received complaints about his pasture and structures and he would like to discuss his options. His original plans were to build a home on that site but now he does not see that in the near future. He was encouraged to improve the "curb appeal" of the area, such as paint or tree plantings. If the zoning ordinance allowed it, he would build a permanent structure for his horses with water and electricity. The consensus was to look into this possibility at a planning commission meeting. 10. CROSSWINDS CHURCH - Richard Schubert was present to discuss his concerns about Crosswinds Church including their signage, lighting and landscaping. He believes he should have been included in the original notification list of residents within 500 feet. He is also concerned about water on his property. 11. ARCOLA HEIGHTS PARK - Jan Hayne was present. She was concerned that the disc golf baskets were already in the park and also that the prairie is being disturbed. She believes that the plan was that there would be minimal impact to the prairie. The consensus of the Board was to leave the park as it is for now and revisit it after a season with the possibility of enhancing the prairie area. Jan Hayne mentioned that the neighbors appreciate the new striping. If neighbors along Perkins Avenue prefer the "No Parking" signs be removed, they will be. The "No Parking" sign on 100th Street at the end of the cul -de -sac should be turned so that it can be read. Engineer Paul Pearson will check the existing culvert and determine if a new one is needed. 12. PARK COMMITTEE - Matt Beane reported that a boy scout, Chase Johnson, has proposed an Eagle Scout project. He would remove trees from his property and plant them in Otto Berg Park. He will come up with a plan for us to review. The consensus was to endorse the project and also provide additional trees that he could plant and maintain. 13. CLERK - a. Leadership Training - GTS has provided several dates in January that they would be available. The Board would like to have the training on Monday, January 9th to start at 5:30 with a box lunch and training to begin at 6:00. The Clerk will check if they can tailor the training to 3 hours rather than 4 and see if it involves "role playing ". Stillwater Town Board Mtg. — 8/11/11 Page 4 b. Clean Floors - The "Clean Team" will be asked to clean our floors in November which they will do for the same price as in 2009. c. Time Allocation for Speakers - A resident had asked if we could more specifically limit speakers to a predetermined amount of time, say 10 or 15 minutes. This could be stated on the back of our agenda. The consensus was to leave it as it is since some issues may take longer but then the item is fully dealt with. This is something that can be addressed at the leadership training. The Clerk will remind people who ask to be on the agenda to be brief and try to keep their comments to 15 minutes. 14. LAND AND WATER LEGACY PROGRAM - Linda Countrman reviewed the information from the County. 15. WOOD BOILERS - Linda Countryman discussed a recent webinar she watched on wood boilers. 16. ADJOURNMENT - The meeting was adjourned at 10:00 p.m. Clerk Chairperson Approved 1 ts' :i'` / t <t°z ttr it L: 'C/t. Please join Great River Greening as we continue our efforts to restore native landscapes in the Twin Cities! Individuals of all ages, families with supervised school -age children, community and corporate groups of any size are welcome to participate in Greening's volunteer restoration events. Pre - registration is required. Sign -up today! Register online at www.greatrivergreening.org under "Volunteer" or contact our Volunteer Manager at 651.665.9500, ext. 11 or e-mail volunteer @greatrivergreening.org. On -Call Seed Collection Volunteers Wanted Help us collect native seeds at sites near Cottage Grove and Woodbury in south Washington County. We will be collecting native prairie and oak savanna seeds at rare ecological sites which will then be used in restoration projects throughout the Metro area. Volunteers will be given information regarding a project, date, location, and nature of needed work and are free to say "yes" or "no" to a given project. We expect 2 -3 projects a month from June through November 2011. Follow Great River Greening on Facebook, Twitter, Linkedln, Flickr, and YouTube! Franconia Bluffs SNA Restoration Event October 1st, 8:30 am - 12:30 pm Schafer, MN Volunteers: 150 Supervisors: 15 The forests along Franconia Bluffs provide crucial nesting and migratory habitat for a suite of neotropical songbirds. Volunteers are needed to plant oak seedlings at this site to expand the bluffland forests. Afterwards, join us for lunch at Franconia Sculpture Park, taking the opportunity to explore its unique works of art! Project partners include the Franconia Sculpture Park, the Minnesota DNR, the National Fish and Wildlife Foundation, and the Outdoor Heritage Fund.Additional Support comes from Aveda Earth Fund, Anderson Corporation, Bailey Nursery, and Gordon & Margaret Bailey Foundation. Powers Lake Restoration Event October 22 "d, 8:30 am - 12:30 pm Woodbury, MN Volunteers: 150 Supervisors: 15 We need your help clearing buckthorn from around this popular lake known for pan fishing, restoring the Lakeshore and making room for the mighty oak trees that surround the lake. Lunch will take place at the park, which includes a playground for kids. This project is made possible with support from the City of Woodbury. Ike's Creek Planting Event October 8th, 8:30 am - 12:30 pm Bloomington, MN Volunteers: 150 Supervisors: 15 Come contribute a day's work towards a great cause at Ike's Creek, one of only twelve trout streams in the metro area. Your work will help aid our native trout species through the removal of invasive species, like buckthorn and garlic mustard, that diminish the stream's water quality. This project is made possible with the support of the City of Bloomington, the Minnesota Environment and Natural Resources Trust Fund, and RBC Blue Water Fund. Woodbury Conservation Corridor Restoration Event October 29th, 8:30 am - 12:30 pm Woodbury, MN Volunteers: 150 Supervisors: 15 Your help is needed to improve this migratory corridor - a vital resource for rare birds including the bobolink, meadow lark, and Henslow's sparrow - by collecting remnant prairie seeds, constructing bird houses, removing invasive species, and hauling non - native brush. This project is made possible with support from the Minnesota Environment and Natural Resources Trust Fund and the South Washington Watershed District. Pond Dakota Mission Planting Event October 15th, 8:30 am - 12:30 pm Bloomington, MN Volunteers: 100 Supervisors: 10 Take a step back in time and help out at the site of the Gideon Pond House, constructed in 1856. We need your help as we embark on a major effort to restore the oak savanna that was here at the time Gideon first arrived by planting native oak trees and prairie grasses. Tours of the historic Gidon Pond House will be provided for all volunteers. This project is made possible with support from the City of Bloomington, the Bloomington Rotary, and the Minnesota Environment and Natural Resources Trust Fund. Valley Park Restoration Event November 5th, 8:30 am - 12:30 pm Mendota Heights, MN Volunteers: 75 Supervisors: 8 In the past we've cleared buckthorn and other invasive species at this location, and now we need you to put the final touches on the hidden oak woodland. Volunteers will assist in cutting, hauling, and stacking of various invasive species. Volunteers will also be able to assist with the burning of invasive brush piles. This project is made possible with support from the City of Mendota Heights. Major operating support for all Great River Greening programs is provided by McKnight Foundation. rrrtdri tf[c- reatux / co otAturt tied Summary of Proceedings Washington County Board of Commissioners August 23, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg — reported he is investigating the possibility of Washington County having a sister city relationship with a Linfen City in China; he attended the Counties Transit Improvement Board, the Transportation Advisory Board, and the Community Action Program meetings; - Commissioner Lehrke — reported she attended the Cottage Grove Beyond the Yellow Ribbon and the Metropolitan Area Agency on Aging finance meetings; and today she will be attending a proclamation ceremony for the Cottage Grove Beyond the Yellow Ribbon; Commissioner Weik — reported on actions taken by the Gateway Corridor Commission on the Alternative Analysis; she attended the Counties Transit Improvement Board meeting and a memorial services for Scott LeDoux; she taped a segment for the South Washington Cable Commission on the Gateway Corridor and announced that the segment she taped for the Oakdale Update has started to broadcast; Woodbury Days begins this Friday; and she attended a weekly business event in Afton last week; Commissioner Kriesel — reported that he attended a listening session that Senator Al Franken had at the Lowell Inn; he attended the Counties Transit Improvement Board, the Transportation Advisory Board; he attended a Stillwater coalition Bridge meeting; and he congratulated both Cottage Grove Yellow Ribbon and the Lower St. Croix Valley Alliance Yellow Ribbon who will receive the Governor's award today. Community Corrections Approval of the following actions: Amend the 2011 Community Corrections budget, decreasing the Community Corrections Act Subsidy from July 1, 2011 through December 31, 2011 by $28,200, and terminate the contract with white Bear Lake Counseling Center for juvenile diversion services; - Amend the 2011 Community Corrections budget, decreasing the Caseload /Workload grant funds from July 1, 2011 through December 31, 2011 by $6,900. Community Services Approval to appoint Jeffery Birttnen, Oakdale, to the Workforce Investment Board as a Labor Representative to a first term expiring June 30, 2013. General Administration Approval of the following actions: - Reappoint John Lynch, Forest Lake, to the Comfort Lake- Forest Lake Watershed District to a term expiring September 22, 2014; Board correspondence was received and placed on file; Board workshop held to discuss 2012 proposed budgets with the Department of Community Corrections, the County Sheriff's Office and the County Attorney's Office. Property Records and Taxpayer Services Approval of the following actions: Contract for assessing services with the City of Oak Park Heights; Agreements with West Central Indexing L.L.C. for the licensing, implementation, and maintenance of a property records management system. Public Works Approval of the following actions: - Cooperative agreement with the City of Oak Park Heights for signal timing and signal system improvements at the intersection of 58th Street North at Neal Avenue; Amendment #2 to contract with Hagen, Christensen & McIlwain Architects to perform engineering redesign services for the lighted cross - country ski trails and construction of the new trailhead building in the Lake Elmo Park Reserve; Resolution No. 2011 -095, 15330 Afton Hills Court South, house lease; Resolution No. 2011 -096, sale of tandem truck to Clay County; - Resolution No. 2011 -097, continuation of the Rush Line Commuter Coach Bus Services from Forest Lake to St. Paul (Route 285). A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Nancy Manos From: Sent: To: Subject: Washington County,MN [webmaster @co.washington.mn.us] Tuesday, August 23, 2011 3:29 PM Nancy Manos County Board Meeting Agenda - 8/30/11 Hello, You are receiving this information because you are currently enrolled in an e -mail subscription service to receive the Agenda and Consent Calendar. You now have the option to view either the Agenda and Consent Calendar only or the Full Agenda Packet, which includes all attachments. NO BOARD MEETING August 30, 2011- 5th Tuesday To unsubscribe from this service or to subscribe to additional information, please click on Electronic Subscriptions. If you wish to contact us, please respond to this e-mail. Summary of Proceedings Washington County Board of Commissioners August 16, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Accounting and Finance Presentation of the 2010 Comprehensive Annual Financial Report (CAFR) and the Government Finance Officers Association's Certificate Achievement of Excellence in Finance Reporting for the 2009 CAFR. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Weik — reported she attended a VFW picnic where former Woodbury Mayor Bill Hargis won a recognition award; attended the Minnesota Inter- County Association and the Gateway Corridor Commission meetings; and she attended the first annual veteran's memorial golf tournament in honor of Dick Stafford; Commissioner Lehrke — reported she attended the Wakota CAER (Community Awareness and Emergency) meeting, the Metropolitan Area Agency on Aging annual community briefing; she worked this past weekend at a Beyond the Yellow Ribbon fund raiser in Cottage Grove; and she announced that the Metro Alliance for Healthy Families meeting was rescheduled for September 19; Commissioner Pulkrabek — reported he met with Lake Elmo Mayor Dean Johnston and Councilmember Mike Pearson to discuss library issues; and he congratulated Michele Bachmann for winning the Iowa straw poll; Commissioner Hegberg — reported he attended the Minnesota Inter- County Association meeting, the Community Action Program finance committee meeting, the Minnesota Intergovernmental Counties Trust meeting; and he met with individuals who had concerns about the Marine Library; Commissioner Kriesel — reported he attended the Gateway Corridor Policy Advisory Committee/Technical Advisory Committee, the Gateway Corridor Commission; and he participated in the economics symposium led by the Stillwater Chamber of Commerce. General Administration Approval of the following actions: - July 26, August 2, and August 9, 2011 County Board meeting minutes; Contract with John Kaul, d.b.a. Capitol Gains, for legislative liaison services; Board Correspondence was received and placed on file; 2012 proposed budget hearings held with Property Records and Taxpayer Services, Public Works, the County Library and Law Library. Human Resources Approval of the following actions: Revisions to the following Personnel Rules and Regulations: Section 10, Employee Separation; Section 6, Recruitment, Selection and Appointment; Section 8, Probation and Regular Employment Status; Section 12, Discipline, and Section 2, Definitions; 2011 insurance reopener for Law Enforcement Labor Services Local #214. Public Works Approval of the following actions: Contract amendment #2 with Braun Intertec Corporation for additional geotechnical services and materials testing on the County State Aid Highway 2 and I -35 construction project in Forest Lake; Resolution No. 2011 -094, bid award for bituminous reclamation, grading, bituminous paving, signing and striping on CSAH 19 (Keats Avenue South/Woodbury Drive) in Cottage Grove and Woodbury to Bituminous Roadways, Inc. Sheriff's Office Approval of the following actions: Joint Powers Agreement with the Minnesota Correctional Facility, Oak Park Heights, for temporary secure housing for a Washington County inmate in the Oak Park Heights Corrections Facilities Transitional Care Unit; Ratify Joint Powers Agreement with the Minnesota Department of Public Safety for the provision of a Data Master DMT -G with Fuel Cell Option breath test instruments. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, August 16, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County will continue to contract with legislative liaison The Washington County Board of Commissioners will continue to hire John Kaul of Capitol Gains for legislative liaison services, after the board approved a contract with Kaul Aug. 16. Services provided by Kaul include providing assistance in preparation and implementation of the county legislative program; communicating with the county legislative delegation and other members of the Legislature as to the interests of Washington County; providing reports to the Board of County Commissioners on state and regional legislative activity; and assisting the county in preparing for the 2012 legislative session. Kaul has a continuing contract for through Sept. 1, 2012. The contract will be for $33,950 in 2012. County receives certificate of excellence for financial reporting Washington County has received its 25th consecutive Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for 2009. The Washington County Board received the award Aug. 16, along with a presentation on the 2010 Comprehensive Annual Financial Report. The award is intended to recognize and encourage excellence in financial reporting by state and local governments. The county's consistent participation in the program demonstrates its commitment to quality financial management practices and open and clear communication with its residents. The award has a direct impact when rating agencies assess the county's financial practices during the bond issuance process. The Government Finance Office Association's award goes to governmental units whose comprehensive annual financial reports achieve the highest standards in government accounting and financial reporting. Only 15 percent or 13 of 87 counties in Minnesota received this award for their 2009 Comprehensive Annual Financial Report and only 16 percent or 498 of 3,033 counties nationally received this award. Information from the report will be published in the legal local newspaper. The report shows the county's assets and liabilities, as well as its fund balance. Bid received for work on County State Highway 19 in Woodbury, Cottage Grove Bituminous Roadways, Inc., will perform roadwork on County State Aid Highway 19, or Keats Avenue South, from Highway 61 to 1,840 feet south of Bailey Road in Cottage Grove and Woodbury. Page 1 of 3 The project will be bituminous reclamation, grading, bituminous paving, and signing and striping, at a cost of $2.7 million. The money is from federal and state funding. Discussion on 2012 budget continues for county board Presentations by individual departments continued for the Washington County Board Aug. 16, after hearing an overview of the 2012 budget Aug. 9. The Washington County Board of Commissioners continues reviewing a proposed 2012 budget that would reduce the county's portion of the property tax, as well as the county's operating expenditures. This is the second year in a row in which the county has not raised its portion of the property tax. The proposed budget shows a decrease in operating expenditures to $139.8 million, a decrease of 4.1 percent from 2011. The county has also experienced a reduction in state aid payments of $11.6 million over the past four years. The county expects to maintain a low tax rate and low per capita spending and property tax compared to other counties. After reviewing the overall budget, the board hears budget proposals from individual departments. The budget for Property Records and Taxpayer Services, Public Works and the Library and Law Library budgets were presented Aug. 16. The Department of Property Records and Taxpayer Services oversees the county's license centers and service centers, maintains public records, administers the property tax system on behalf of all taxing jurisdictions in the county, and, through the County Assessor's Division, values all property in the county. It also oversees elections, which will add expenses to the department in 2012, as it prepares for a presidential election year. The cost of overseeing the redistricting of election boundaries following the 2010 census will also add to the department's expenses. The department is requesting $2.4 million in levy for 2012. That is an increase from 2011, caused by the costs for the redistricting and elections. Without those expenses, the department would see a reduction in its levy request. Most of the department's revenue, $5.7 million or 69 percent, is derived from fees for service. The department has also seen a reduction in the revenue it collects for services, such as a reduction in the mortgage and deed tax, passport application fees, and document recording fees. The department is requesting a rate increase for some of the fees it charges, to recoup the costs of performing services, or to align with changes in state law. Even -year election costs are expected to be $136,000, with an additional $20,000 needed to pay for the cost of mailing cards to voters to explain new voting districts, as required by law. The Public Works department also presented its budget for $20.8 million in capital expenditures and $19 million for operating expenditures. The department oversees all county buildings, 600 lane miles of county roads and highways, and 4,357 acres of active parks. Projects planned for 2012 include continued construction on Broadway Avenue in Forest Lake and a trailhead building planned for the Lake Elmo Park Reserve. Road construction will include several pavement improvement projects, and road projects in Lake Elmo, Mahtomedi, and a bridge over Valley Creek. Planning for transit projects is also included in the budget, including planning for the Gateway Corridor along Interstate 94 and the Newport Transit Center. The Washington County Library will see changes with the coming of 2012. Reductions in state aid and Lake Elmo removing itself from the county's library taxing district have resulted in less money for library services in the coming year. The goals for 2012 will be to preserve essential library functions, preserve access and customer service and preserve service quality. To meet those goals, the library is recommending it will adjust the days and hours during which the libraries are open to adjust to a reduction of 5.5 staff positions. The library will also reduce its collections budget. The current plan is to have all library branches closed on Sunday and Monday. It is recommended that the R.H. Stafford, Hardwood Creek and Park Grove branches be open 46.5 hours each week, and Oakdale and Wildwood branches be open either 37.5 hours a week. Valley Branch will be open 20 hours a week. The libraries will maintain morning hours for Page 2 of 3 story times, evening hours for meetings, book clubs and other programs, and Saturday hours at the branches. New partnerships are in the process of being created with Marine on St. Croix and Newport to maintain access points for library services when branches are closed. The county can provide a small collection of materials with self check -out, occasional programming, and computer access to electronic library information. Residents can also be provided with the ability to pick up held items and return them in a locker system that will be available 24 hours a day, seven days a week, as well as computers to access the library collection. Should the proposed budget be adopted, joint powers agreements will be pursued with the communities of Marine on St. Croix and Newport, to determine what and how library services will be provided. Under the proposed budget, the library will have virtual services that include more than 60 electronic resource and research tools, downloadable e -books and audiobooks, chat reference services available 24 hours a day, seven days a week; online homework assistance available from 1 to 11 p.m. daily, JobNow Interactive Assistance, and online catalog search and placement of material holds. The library estimates its circulation of materials will be 2 million items in 2012, with almost 1 million visitors to its branches. The Law Library, which is in the Government Center in Stillwater, will have a budget of $360,900 for 2012. Revenue is primarily from fees and fines — $296,500 — and sales — $3,000. The county's levy pays the remaining $61,000 in the budget. Expenditures are $149,000 for personnel, $135,000 to maintain the collection, and $76,800 in additional operating costs. Page 3 of 3 Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, August 23, 2011 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Birttnen will serve on WorkForce Investment Board Jeffery Birttnen, Oakdale, will join the Washington County Workforce Investment Board as a labor representative, after the Washington County Board of Commissioners made the appointment Aug. 23. Birttnen will serve his first term, which will expire June 30, 2013. The purpose of the board, established by state statute, is to determine the most effective designation of administrative entities, grant recipients and program operators for the Workforce Service Area, and provide on -site review and oversight of performance of the Workforce Investment Board programs. Lynch reappointed to the Comfort Lake - Forest Lake Watershed District John Lynch, Forest Lake, was reappointed to the Comfort Lake - Forest Lake Watershed District by the Washington County Board of Commissioners Aug. 23. Lynch's term will expire Sept. 22, 2014. The appointment was recommended by Commissioner Dennis Hegberg, District 1. A recommendation for Lynch was also made by the City of Forest Lake. Watershed district governance, required by state statute, helps to control or alleviate damage by flood waters; improve stream channels for drainage or navigation; reclaim or fill wet or overflow lands; oversee water supply for irrigation; regulate the flow of streams; divert or change water courses; provide and conserve water supply; and provide for the protection of groundwater and regulation of groundwater use. Community Corrections budget will be reduced by $35,100 for remainder of year The annual budget for the Washington County Department of Community Corrections was reduced by $35,100 for the remainder of the year, after the Washington County Board of Commissioners took action on the budget Aug. 23. Washington County receives $1.58 million through the Community Corrections Act annually from the state to assist with local correctional expenses. Recent legislation reduced the amount of funding by $28,200 for the remainder of 2011, which will require an equal reduction in expenditures. The reduction will be realized through $21,625 in wages and benefits and $6,575 in payments and materials. The reduction in wages and benefits will come through current vacancies. The remainder amount will be saved through a reduction in moving from three to two service providers in the 2012 proposed budget. The reduction in wages and benefits is based upon current vacancies. The direct materials /payments is used to contract for juvenile diversion services. Eliminating the lowest volume contractor is based upon an overall reduced need for juvenile diversion services. In addition, the department has also received a reduction of $6,900 in Caseload/Workload Grant funds that were to be received through Dec. 31, 2011. The department will reduce its expenses by the same amount through a reduction in wages and benefits. Page 1 of 5 Traffic signal timing coming to Stillwater, Oak Park Heights Washington County Public Works is working with the Minnesota Department of Transportation and SRF Consulting Group to develop a synchronized traffic signal system along Stillwater Boulevard (County and State Highway 5) in the cities of Stillwater and Oak Park Heights. The Washington County Board of Commissioners approved a cooperative agreement with the City of Oak Park Heights for work on the project; a similar agreement already exists between the county and the City of Stillwater. This coordination system will be the fourth and final system completed by the county under the Energy Efficiency and Transportation Block Grant (EECBG) program, administered by the U.S. Department of Energy under the American Recovery and Reinvestment Act (ARRA). These traffic signal synchronization systems reduce the number of stops and delays to traffic by providing sequential green lights, thereby reducing energy consumption. When coordinating traffic signals along an arterial roadway, it is often beneficial to include signals adjacent to the corridor on side streets to further reduce delay. This project will include the intersection of Market Boulevard and Curve Crest Boulevard in Stillwater and the intersection of 58th Street and Neal Avenue in Oak Park Heights. The county will provide coordination times to Oak Park Heights at no cost under the project, and accepts no new maintenance responsibilities for the city's intersection. Oak Park Heights agrees to install and maintain a communications link to the rest of the system at no cost to the county or state and obtain all necessary permits. The city's participation is voluntary and it may disconnect from the system at any time, and retain authority to make timing modifications to the city's intersection at 58th Street and Neal Avenue. Residents will rent county -owned house in Afton New renters will occupy a home acquired by Washington County in 2008 to allow for the construction of a 800 MHZ radio tower, part of the county's public safety communication system, in Afton. The existing residence was rented to the original property owners who subsequently vacated. Scott and Moira Schomburg have made application and met the requirements to lease the house. The term of the house lease with Scott and Moira Schomburg will be Sept. 1, 2011, to Aug. 31, 2013. After a market analysis of the rents in the area, staff determined a rental rate of $1,150 per month, plus the tenant pays utilities and performs routine maintenance including lawn care and snow and ice removal. Revenue received from the house rental supplements the Parks Division Operations Fund and helps pay for the maintenance of the property. County to purchase property records management system The Washington County Board of Commissioners agreed to purchase a new property records management system Aug. 23. The duties of the county recorder to index and exhibit records are required by state statute. The current property records management system was developed in -house and has been in use for more than 25 years. Since its inception, this system has been enhanced and improved; however, the current system does not allow Washington County to fulfill today's industry requirements to electronically record real property documents and provide extensive online services. The system contains 1.6 million documents, four million image pages and 68,000 Certificates of Title. A new system should provide electronic recording, enhance web services, automate workflow, and interface with the county's tax and mapping systems. Page 2 of 5 After a demonstration, the West Central Indexing RecordEASE system was found to have a superior fit with the Washington County requirements. Washington County workers collaborated with Hennepin and Ramsey counties to evaluate vendors and create training materials, standards and systems improvements, which helped reduce the cost of the project by more than $30,000. The cost for software and hardware will be paid from the recording technology fund; no levy funds will be used. Costs of the project include license agreement for $320,000; software maintenance and support for $4,000 a month for 60 months beginning 90 days after software acceptance; and software development and implementation services agreement for $196,200. Additional costs will include purchasing servers for $60,000 and costs for hardware maintenance of $12,800 a year. County will sell truck to county in need Washington County will sell a plow truck to Clay County, a move that will help the west central county replace three plow trucks it lost to a fire in its highway shop in 2010. The Washington County Board of Commissioners approved the sale Aug. 23. After the fire, Clay County officials sought help from other Minnesota counties. Washington County had planned to trade in the tandem truck in 2011. The L8513 Sterling, model year 2000, has 100,413 miles on it and was purchased in 2000. Clay County wishes to purchase the truck at the fair market value of $40,078.13, which includes the tax that will be incurred by Washington County due to not having a trade -in. State law allows the county to transfer its personal property to another public corporation for public use without going out for bid if the transfer is authorized by the County Board. The proposed Bill of Sale stipulates no warranty on the truck. Commuter bus service to Forest Lake will continue Funds are available to allow for another year of operation of the Rush Line Commuter Coach between Forest Lake and St. Paul, and the Washington County Board of Commissioners agreed at its Aug. 23 meeting to spend the money to support another year of operations on the route. Route 285 provides transit service from the Forest Lake area to the Union Depot in downtown St. Paul, with a stop in White Bear Lake. It offers four inbound morning and four outbound afternoon trips that serve the Union Depot, downtown St. Paul, White Bear Theater Park and Ride, Running Aces Park and Ride, and the Forest Lake Transit Center. Ridership on the route has grown steadily from the start of service Oct. 18, 2010, and now averages approximately 130 trips a day. Funding for Route 285 is provided by federal and local funds. The federal funds are available for service until they are spent. The local funds, which were provided by Anoka, Chisago, Ramsey and Washington counties, were provided for a one -year demonstration service and continued access to each funding partner's unspent funds requires their authorization. Earlier in August, the Rush Line Corridor Task Force authorized the extension of Route 285 service to Oct. 21, 2012. The reasoning is new routes are typically given 18 to 24 months to show market potential. Over the eight months that the commuter coach service has been operating, ridership has grown by 50 percent. It is thought the route should be given the opportunity to continue its steady growth so that a clearer picture emerges on its viability once it has been in operation for 18 months. Also, funding for the service will not require additional funds, only the authorization of the use of funds that have already been allocated by the counties. Federal funding is available to offset the local cost of providing a portion of the service. If service doesn't continue, the funds will no longer be available to the Rush Line Corridor. Page 3 of 5 The action taken by the Task Force is contingent upon approval by the funding partners for use of their unspent portions of the $472,200 that was originally committed, or approximately $61,000 per county. Washington County approved its funding commitment of $118,050 Dec. 16, 2008. The initial resolution specifically limited the funding to a one -year demonstration. Actual contract operating costs have been less than expected, and there remains enough funding for a second year of service, if each funding partner agrees to allow its unspent funds to be used. If it had not been approved, the service would have ceased Oct. 31. Discussion on 2012 budget continues for county board Budget presentations by individual departments continued before the Washington County Board Aug. 23, after the board heard an overview of the 2012 budget Aug. 9. The 2012 budget presented by the Office of Administration would reduce the county's portion of the property tax, as well as the county's operating expenditures. This is the second year in a row in which the county has not raised its portion of the property tax. The proposed budget shows a decrease in operating expenditures to $139.8 million, a decrease of 4.1 percent from 2011. The county has also experienced a reduction in state aid payments of $11.6 million over the past four years. The county expects to maintain a low tax rate and low per capita spending and property tax compared to other counties. Each department is presenting its budget during August and September. After the budgets are presented, the County Board will set a preliminary property tax levy for 2012 Sept. 13. After that, the levy may be reduced, but not raised before it is finalized in December. Department budgets presented Aug. 23 were the Community Corrections Department, the Sheriffs Office and the Attorney's Office. The Community Corrections Department assists the state courts, provides community supervision, such as probation and parole; and oversees out -of -home placement and alternatives to jail. The department's 2012 budget calls for revenue of $9.5 million, of which $6.55 million will come from the county levy. State revenue will provide $2.48 million. The remainder will be paid for by fees. The budget anticipates a 2.5 percent reduction in state funding, a 4 percent reduction in fees, and a 6 percent reduction in the use of property tax dollars. Expenditures will be $6.64 million for wages and benefits; $1.98 million in direct payments; and $880,200 in operating expenses. The department will supervise more than 7,800 people on probation in the community in 2012, with specialized supervision for offenders with a higher risk of reoffending. The department has introduced the Offender Recovery Program, which is a form of specialty court for offenders who are a high risk to re- offend and who are chemically dependent. The Sentence to Service Program continues to supervise work crews in the community, which allows offenders to complete sentences outside of jail, to reduce the use of the jail and contribute to the community. The program saves 32 beds per day in the jail. The department also supervises 500 juveniles on probation, and uses community-based services as an alternative to more expensive residential care for juveniles. The 2012 budget calls for a 20 percent reduction in the juvenile placement budget, in which 7 percent of placements account for nearly 50 percent of the placement budget. The Sheriffs Office prepared a budget with 231.50 full -time equivalent employees, in administration, patrol, investigation, jail and special services divisions. Of those, 22 are contracted to work specifically in schools or patrol in communities in the county which do not have police departments. The Sheriffs Office is on track to make just more than 1,000 arrests in 2011, with about a third of them for driving while intoxicated (DWI). The office records about 36,000 calls for service and citations in a year, and investigates about 1,300 cases each year, with about 200,000 calls received by its Communication Center. The jail population stands at just more than 150 for 2011, with the number of inmates from other counties falling, along with the revenue paid for their stay in the jail. The Sheriffs Office will transcribe about 6,000 reports this year, and will serve about 5,800 civil papers. In the coming year, the Sheriffs Office will receive levy proceeds of $21.47 million, fee revenue of $3.47 million, and intergovernmental revenue of $1.3 million. Wages and benefits will require almost $20 million of the expenditures. Page 4 of 5 Budget challenges include fluctuating fuel costs, the costs of medical and mental health services for jail inmates, the costs for capital improvements and medical examiner services, and the reduction in revenue from leasing jail beds to other counties. The County Attorney's Office is facing the challenge of caseloads that now include mortgage fraud, felony DWIs, domestic strangulation and failure to register as a predatory offender, all crimes that didn't exist years ago. There is also an increase in computer -based crimes, such as identity theft that are prosecuted. The office is also managing 700 pending real estate tax appeals, and a continued heavy caseload in child support. The office will review more than 1,300 adult felony cases, and 1,500 juvenile cases, including child protection and termination of parental rights cases. The office has reduced the turnaround time for all case decisions, and more cases are being prosecuted than in the past. At the same time, the office has eliminated a victim witness supervisor position, and moved the victim witness coordinators to each division to improve services to victims. At the same time, attorney specialties have been identified and are being used in areas of computer and white - collar crime, vulnerable adult abuse cases, mortgage fraud and juvenile concerns. The office will introduce efficiencies by working more closely with those working in other areas of the criminal justice system to identify areas for change. Initiatives for 2012 include reducing truancy, developing a comprehensive program on fighting domestic abuse, and creating a veterans diversion program. Page 5 of 5 Burns McDonnell SINCE 1646 1 September 2011 City of Stillwater Attn: Mr. Bill Turnblad, Community Development Director 216 North Fourth Street Stillwater, MN 55082 Re: Proposal for Architecture and Engineering Services for the Stillwater Fire Station Feasibility and Programming Study City of Stillwater Stillwater, Minnesota Dear Mayor Harycki and City Council Members: Burns & McDonnell (BMcD) appreciates the opportunity to submit this architecture and engineering services proposal for the Stillwater Fire Station Feasibility and Programming Study. We have assembled a team that includes BMcD's architecture and engineer with the Collaborative Design Group's Fire Station programming and design services. This combination provides Stillwater with a team that has high level of understanding of the proposed site and Readiness Center project goals with the knowledge of the Stillwater Fire Department facilities and future needs. We believe our team can quickly and effective assist Stillwater in defining its Fire Station facility goals for the future. Scope of Work The primary goal for this project is to provide Architectural and Engineering Services for the City of Stillwater, New Fire Station Feasibility and Programming Study. Our services primary goals include development of a site specific scope of work, schedule and budget for the new Stillwater Fire Station. The Feasibility and Programming Study will support future design and construction related efforts associated with co- locating the Fire Station with the Minnesota Army National Guard (MN ARNG) FY14 Readiness Center between County Road 12 and Boutwell Road at the extension of Maryknoll Drive. Services will include on -site meetings with City and Fire Department staff focused on the following key areas: • Site Assessment (As related to the Fire Station parking, aprons and access) • Building Program • Building Concept Diagram(s) • Construction and Finish Assemblies • Building Systems • Shared Spaces w/ MNARNG Readiness Center • Sustainable Design Goals • Design and Construction Schedule • Project Budget 8207 Norman Center Drive Suite 300 Bloomington, MN 55347 Tel: 952 - 656 -6003 Fax: 952 - 229 -2923 wwwburnsmcd.com Proposal for Architecture and Engineering Services for the 1 September 2011 Stillwater Fire Station Feasibility and Programming Study Page 2 Basic Services and Deliverables Our team, based on project scope and budget definitions provided by the City, shall provide the following basic services and deliverables for this project: 1. Kickoff Meeting & Information Gathering a. Kick -Off Meeting i. Introduce team and study committee ii. Review Scope and Schedule iii. Establish biweekly team meeting date iv. Review meeting attendees b. Prepare project team contact list 2. Facility Assessment a. Collect Data and Site Information i. Provide request for needed information to City ii. Review Stillwater archives and Departmental information iii. Background Drawing Preparation b. Sustainability Review i. Establish Sustainable Design Goals c. Civil, M /E /P and Utility Investigation d. Zoning and Building Code Summary i. Prepare Zoning and Building Code summary ii. Review ADA requirements e. Prepare Site Condition Comments and Drawings i. Site plan with key noting for improvements 3. Programming and Space Needs a. Programming Kickoff i. Set space programming goals and identity b. Issue Questionnaires to fire department i. Collect and confirm data on spaces and use c. Interviews with Fire Department administration and personnel i. Projected personnel, operations, activities and equipment needs d. Draft Program Review i. Review options for shared functions and spaces e. Prepare Final Program f. Present Final Program for Approval 4. Facility Recommendations a. Facility recommendation kickoff and develop recommendation options i. Set goals, guidelines and combined or separate facility options b. Prepare alternate site and building diagram options i. Prepare concept plans and diagram c. Prepare Utility System Options i. Study Utility Systems Availability at Site d. Present Design Concept Option e. Select and Modify Preferred Site Option i. Rank and prioritize options f. Prepare Budget Estimates i. Evaluate estimate assumptions ii. Discuss implementation schedule iii. Evaluate and Adjust Budget Estimate iv. Review priorities and establish alternates, non - construction costs and escalation factors Proposal for Architecture and Engineering Services for the 1 September 2011 Stillwater Fire Station Feasibility and Programming Study Page 3 g. Present Final Recommendations 5. Report Preparation a. Prepare Draft Study Documentation b. Submit Draft Study for Review i. Distribute for review and respond to comments ii. Respond to Study Comments c. Prepare Final Study Documentation i. Submit Final Study Document ii. Presentation to Stillwater City Council Assumptions Assumptions have been made by Burns & McDonnell regarding this project. Assumptions may have an impact on proposal services, schedule and fees. 1. The study will review the existing fire station facilities to develop programming information only. The study will not address re -use of the existing fire station or make recommendations regarding the existing fire station. 2. The Stillwater Fire Station will be co- located on the site with MN ARNG FY 14 Stillwater Readiness Center. No other sites will be evaluated for this study. 3. The Stillwater Fire Station will utilize overall site planning based on the MN ARNG Readiness Center Preferred Concept Design. The focus of this study will be the fire station specific site and facility requirements. Project Team Our team includes architects; civil and building systems engineers. The staff assigned to this project has previously worked on the MN ARNG Stillwater project associated with this site and planning efforts the Stillwater Fire Department. The team is available to begin work immediately. The following are key staff we will assign to this project: 1. Burns & McDonnell a. Gene Sieve, PE b. Gregory Hulne, AIA c. Jay Wiederholt, AIA d. Perry Ryan, PE e. Ted Tio, PE f. Bob Heiller, PE 2. Collaborative Design Group a. William Hickey b. Michael Jordan Principal in Charge Project Manager /Sr. Arch. Architect Civil Engineer Mechanical Engineer Electrical Engineer Principal Architect Schedule Burns & McDonnell recommends an expedited schedule of five weeks from start of work to submittal of the draft report. This schedule will support the City's goal of informing the MN ARNG of the Fire Station's scope of work, schedule and budget goals should the City and the MN ARNG proceed with jointly developed facilities. We recommend the following general timeline: 1. Notice to Proceed: 2. Contract: 3. Kick -Off Meeting: 4. Programming Meeting: 7 September 2011 Week of 6 September Week of 12 September Week of 19 September Proposal for Architecture and Engineering Services for the Stillwater Fire Station Feasibility and Programming Study 5. Concept Design Review: 6. Final Concept Design Review: 7. Draft Report: 8. City of Stillwater Review and Comment: 9. Final Report: 1 September 2011 Page 4 Week of 26 September Week of 3 October Week of 10 October tbd Two weeks after comments Fees &Compensation Burns & McDonnell is submitting fees for Architectural and Engineering Services as requested by City staff. Design services compensation is calculated and shall be billed as a Lump Sum fee. Reimbursable expenses are in addition to compensation for design fees and include: transportation, meals, document reproduction, and courier and postal. Reimbursable expenses are a not to exceed estimate and shall be billed without mark -up. 1. Feasibility and Programming Study: 2. Reimbursable Expenses (NTE): $17,500.00 $1,560.00 Thank you for the opportunity to work with the City of Stillwater. We look forward to working with you on this project in the near future. If you have any questions with regards to this letter, please do not hesitate to call me at (952) 656 -3655. Sincerely, Burns & McDonnell Gregory S. Hulne, AIA Department Manager, Architecture GSH /gsh cc: Gene Sieve, BMcD File