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Home My WebLink About2010-07-06 CC PacketNJ AJL'F - ate r IV THE HIHTM /LACE If YLHH EEEIE REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 1. Police Chief 2. Fire Chief I '40 REVISED AGENDA j CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 6, 2010 City Clerk Community Dev CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of the J PETITIONS, INDIVIDUALS, DELEGATII 1. Financial Statement Presentation OPEN FORUM The Open Forum is a portion c the meeting agenda. The Council staff regarding investigation Finance Director City Administrator g to address Council on subjects which are not a part of r reply at the time of the statement or may give direction to 3sed. Out of respect for others in attendance, please PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS NEW BUSINESS 16. Possible approval to purchase of telep 17. Possible approval of designating no in 18. Possible approval of plans and a ising (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DEL ADJOURN All itet & CIMENDATIONS (continued) nder consent agenda are considered to be routine by the City Council and will be motion. There will be no separate discussion on these items unless a Council Member or 3 ,40n which event, the items will be removed from the consent agenda and considered 4 ' ate 111E �.....l11C► Of ■...... ►N AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 6, 2010 REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 4:30 P.M. AGENDA 1. Police Chief 3. City Clerk 5. City Engineer /PWD 2. Fire Chief 4. Community Dev. Director 6. City Attorney 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4:30 P.M. 7:00 P.M. 7. Finance Director 8. City Administrator APPROVAL OF MINUTES - Possible approval of the June 15, 2010 regular minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Financial Statement Presentation — Tom Koop, Larsen & Allen OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) 1. Resolution 2010 -94, directing payment of bills 2. Resolution 2010 -95, appointing election judges and fixing compensation 3. Possible approval of LMCIT liability coverage waiver form 4. Possible approval of temporary liquor license for Community Action Partnership of Suburban Hennepin (Dress for Success) at Fresh Fields — July 14, 2010 5. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on December 10 -12, 2010 6. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on February 18 -20, 2011 7. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on December 9 -11, 2011 8. Resolution 2010 -96, actions taken and resolution adopted by consent of the Stillwater City Council of the City of Stillwater relating to the Code Section 125 Plan, Flexible Benefits Plan PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 9. Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) 10. Case No. 2010 -21. This is the date and time for a public hearing to consider a request from Mark Fabel, McGough, representing Lakeview Health Systems, for a special use permit to expand the emergency department of Lakeview Hospital located at 927 Churchill Street West in the RA Single Family Residential District and the RB Two Family Residential District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) 11. Case No. 2010 -23. This is the date and time for a public hearing to consider a request from Matthew and Bonnie Malmberg for a variance from impervious surface, lot size and lot width regulations on a property located at 101 Lakeside Drive in the RB, Two Family Residential District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) 12. Case No. 09 -36. This is the date and time for a public hearing to consider a request from US Home Corporation, Joe Jablonski, for final plat, final PUD and development agreement approval for 13 single family lots and 14 townhouse lots for Millbrook 4th Addition. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) UNFINISHED BUSINESS 13. Possible approval of Development Agreement for Early Childhood Family Center (Resolution — Roll Call) AVAILABLE TUESDAY NEW BUSINESS 14. Possible approval to purchase of telephone system 15. Possible appointment to Human Rights Commission (Resolution — Roll Call) 16. Possible approval of designating no parking on portion of Main Street (Resolution — Roll Call) 17. Possible approval of plans and advertising for bids for the interceptor sewer project (Project 2010 -08) (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ! j July 6, 2010 • 4" of July: In what many of our senior personnel called a record crowd, we tried implementing some different traffic control functions at the end of the fireworks. We had personnel at nine different intersections with the emphasis on getting traffic to travel west, south and north out of town. It still took over an hour to clear downtown, but as we move forward we will continue to try and fine tune some of our traffic issues. • Sgt. Chris Felsch made an outstanding arrest of three juvenile male subjects in the beginning of the month. He observed a vehicle parked in an odd location at an odd time of night and observed several items which matched items that have been stolen in thefts from vehicle over the last several months. He sat on the vehicle for over an hour until the three subjects returned to their vehicle. He then conducted a traffic stop in which one of the subject fled on foot, but it was found that these subjects have been involved in numerous thefts from vehicles, and the disclosed other involved in the activity. Since the arrests, the number of reports has dropped dramatically. • Last week Shawn Sanders and I met with personnel from the City of Minneapolis to discuss downtown traffic issues. After observing downtown traffic patterns and viewing maps, they made several recommendations. Shawn and I agreed that some would be helpful, some would not. One of the recommendations was to have paid traffic control officers /agents. While this would most probably be helpful, we would have to determine if our budget could handle the addition. It would most likely be an addition to the budget. They also recommended some lane changes /additions and some fairly radical lane changes to accommodate our larger events. We will present you with a more detailed report in the near future. • Officer Wulfing and Buzz were utilized twice on the tracking of suspects. Both times the delay was fairly significant, but Buzz still managed to track the subjects to their last known location before they left in vehicles (found out after later contact with the suspects). Police Department personnel spent time in the following meetings /conferences: Pursuit /Driving School (eight officers, required by POST Board); 4 th of july; Parking Commission; Emergency Management; Consolidation issues; Staff meetings; Post Marathon meetings; Lumberjack Days Preparation STATISTICS 2007 -2010 1 st Qtr 2007 1 st Qtr 2008 1 st Qtr 2009 1 st Qtr 2010 2nd Qtr 2007 2nd Qtr 2008 2nd Qtr 2009 2nd Qtr 2010 Jan -March Jan -March Jan -March Jan -March Apr-June Apr-June Apr -June A r -June PART I OFFENSES Homicide 1 0 0 1 0 0 0 0 CSC 3 6 1 4 2 1 6 6 Robbery 0 1 1 0 0 1 0 0 Agg Assault 9 6 0 5 4 3 0 4 Bur la /Poss Burg Tools 22 22 9 9 8 29 12 32 Larceny/Theft 46 63 48 74 74 82 85 168 Vehicle Theft 5 6 5 3 9 4 3 4 Arson 1 0 0 1 0 0 0 2 Welfare Fraud 34 66 55 27 19 53 77 50 TOTALS: 121 170 119 124 116 173 183 266 PART II OFFENSES Assault 19 18 27 17 18 32 27 19 Terroristic Threats 2 5 6 5 7 17 1 6 Theft Related /Fraud - Swindle 39 43 29 25 28 38 103 306 For 3 0 5 3 3 3 5 1 Drugs: Poss /Sale /Para 19 16 15 7 30 21 15 15 Flee/Escap 6 1 0 4 4 3 4 4 Flee/escape in Motor Vehicle 1 0 0 0 0 3 1 0 Gambling 0 0 0 0 0 0 0 0 Crime Against Family 0 1 1 2 3 5 0 1 DWI 29 27 23 22 34 31 26 22 Liquor-All Other 14 5 5 6 14 9 6 7 Kidnapping-Parental Rights 0 1 1 0 0 0 1 0 Juvenile Alcohol Offender 4 2 1 4 5 5 3 4 Juvenile Curfew 0 0 0 1 2 2 0 1 Juvenile Runaway 12 17 9 8 7 9 9 7 Juvenile Truant 0 0 0 1 0 0 0 0 Juvenile Tobacco 2 2 0 1 1 4 7 3 Juvenile Controlled Substance 0 0 0 0 0 0 0 0 Disturb Peace /DOC 18 17 22 33 57 43 58 25 Prostitution /Sex Related 0 0 1 2 0 0 0 1 Harassing Communications 29 36 14 17 2 31 0 15 Trespass/DTP 56 65 48 28 70 152 72 53 Weapons/Fireworks 0 0 1 0 7 23 3 4 Crimes Against Justice 13 9 8 7 20 24 9 7 All other MOC 4 2 3 1 6 4 10 10 TOTALS: 270 1 267 1 219 1 194 1 318 459 360 511 1 st Qtr 2007 1 st Qtr 2008 1 st Qtr 2009 1st Qtr 2010 2nd Qtr 2007 2nd Qtr 2008 2nd Qtr 2009 2nd Qtr 2010 Jan -March Jan -March Jan -March Jan -March Apr-June Apr-June A r- -June Apr-June PART III, IV & V OFFENSES Animals 91 76 94 97 185 170 91 162 Lost& Found 41 44 34 35 80 62 121 75 Fatal Accident 0 0 0 0 0 1 0 0 Property Damage Accident 122 141 110 98 131 143 104 88 Personal Injury Accident 5 9 4 4 4 7 1 5 Assist SW Fire Dept 73 89 51 25 82 71 41 51 Assist Other Agency 37 47 111 95 59 60 39 95 Medical 230 258 251 239 209 245 230 252 Domestic 48 54 65 43 77 40 62 17 Alarms 199 212 153 122 214 169 166 121 Lockouts 112 135 122 123 157 145 116 131 Suspicious Persons/Vehicles 121 111 124 118 161 142 133 150 Juvenile 24 19 21 37 43 43 38 61 Public Assist 78 78 99 107 82 85 468 145 Noise /Disturbance /Mischief 72 74 66 72 139 58 131 134 Warrant/Detox 35 21 38 29 34 35 30 26 Welfare/Building/Hazard 61 13 79 72 131 106 104 138 911 Non-Emergency 161 162 112 87 136 140 118 76 Misc Public /Civil 67 65 165 102 72 109 95 77 Escorts /Bank Run 55 56 46 39 58 52 52 52 All Other 9000 265 404 183 177 759 965 318 516 TOTALS: 1897 2068 1928 1721 2813 2848 2458 2372 TRAFFIC /SERVICE Speed 176 87 183 101 263 257 305 86 Other Moving 268 152 160 60 512 470 83 217 Parking 277 131 157 146 113 122 88 93 All Other Traffic 75 53 176 135 155 156 395 113 TOTAL TRAFFIC: 796 423 676 442 1043 1005 871 509 Grand Totals: 3084 2928 2942 2481 4290 4486 3872 3658 Fr IMP75Ts T on M Mr. Ifol i o oil I IE I Imol 9FM I IE unrol a I 0 3rd Qtr 2007 3rd Qtr 2008 3rd Qtr 2009 3rd Qtr 2010 4th Qtr 2007 4th Qtr 2008 4th Qtr 2009 4th Qtr 2010 July-Sept Jul -Se t July-Sept July-Sept Oct -Dec Oct -Dec Oct -Dec Oct -Dec 176 187 174 113 118 82 114 108 71 60 52 48 0 0 0 0 0 0 139 137 111 125 157 121 6 10 7 4 3 3 87 76 36 76 68 28 53 59 148 67 47 114 280 263 229 288 219 221 71 77 57 61 49 40 203 181 142 206 164 127 149 139 135 132 136 117 196 157 154 152 125 108 48 36 43 45 20 21 125 102 586 95 92 178 165 187 260 102 90 98 52 105 36 37 29 16 165 43 114 75 98 74 137 147 97 140 130 80 102 113 110 165 145 102 61 45 52 51 46 46 867 981 281 439 457 137 3196 3153 2843 2433 2245 1761 0 ..: 103 123 172 169 147 89 511 472 242 232 232 258 285 220 248 217 178 117 69 115 206 130 71 5 968 930 868 0 748 628 469 0 4796 4657 4261 0 3600 3302 2635 0 Year End Total Year End Total Year End Total Year End Total 2010 2009 2008 2007 PART I OFFENSES _. Homicide 2 0 1 CSC 17 14 15 Robbery 3 3 0 Agg Assault 0 14 21 Bur la /Poss Burg Tools 51 70 65 Larceny/Theft 418 290 275 Vehicle Theft 31 25 25 Arson 2 5 5 Welfare Fraud 213 216 104 TOTALS: 0 737 637 511 PART II OFFENSES _. .... Assault 119 107 95 Terroristic Threats 10 37 25 Theft Related - Fraud /Swindle 152 167 140 For 20 15 18 Drugs: Poss /Sale /Para 55 68 93 Flee /Escape 8 13 18 Flee/Escape in Motor Vehicle 2 4 2 Gambling 0 0 0 Crime Against Family 4 9 9 DWI 103 101 115 Liquor-All Other 23 46 66 Kidnapping-Parental Rights 3 2 1 Juvenile Alcohol Offender 12 13 34 Juvenile Curfew 2 4 3 Juvenile Runaway 30 43 48 Juvenile Truant 0 0 0 Juvenile Tobacco 9 12 8 Juvenile Controlled Substance 0 0 0 Disturb Peace /DOC 142 130 134 Prostitution /Sex Related 4 1 0 Harassing Communications 44 128 117 Trespass/DTP 265 375 285 Weapons 6 83 61 Crimes Against Justice 40 60 67 All other MOC 36 34 66 TOTALS: 0 1089 1 452 1405 Year End Total Year End Total Year End Total Year End Total 2010 2009 2008 2007 PART III, IV & V OFFENSES Animals 441 551 565 Lost & Found 274 266 295 Fatal Accident 0 1 0 Property Damage Accident 446 580 547 Personal Injury Accident 15 27 19 Assist SW Fire Dept 156 304 318 Assist Other Agency 412 213 217 Medical 931 985 1007 Domestic 224 220 257 Alarms 588 726 822 Lockouts 490 555 550 Suspicious PersonsNehicles 519 535 630 Juvenile 123 118 160 Public Assist 1331 357 438 Nosie /Disturbance /Mischief 555 528 477 Warrant/Detox 120 128 158 Welfare/Building/Hazard 371 384 432 911 Non-Emergency 407 579 574 Misc Public /Civil 472 432 348 Escorts /Bank Run 196 199 225 All Other 9000 919 2626 2297 TOTALS: 0 8990 10314 10336 TRAFFIC /SERVICE Speed 749 614 711 Other Moving 743 1326 1522 Parking 610 651 892 All Other Traffic 782 395 429 TOTAL TRAFFIC: 0 2884 2986 3554 Grand Totals: 0 13700 16389 15806' Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total 2006 2005 2004 2003 2002 2001 2000 .............. ............. ..... ... _ _ ....... .. _ _.. _ _ _ _ _ _ _ ........ .......__ ........... ................ . ......... ................. _ __ __ _ ___ .... ........ ....... _........ .. .... ...... _ .. .. _ ....... . ........ 0 0 0 0 0 2 0 18 11 11 12 15 14 15 3 4 2 4 4 7 0 9 8 10 10 10 11 11 67 91 55 69 72 69 84 316 304 324 289 322 212 291 21 41 27 30 35 31 30 8 7 2 10 4 2 3 143 219 243 276 259 0 0 585 685 674 700 721 348 434 _.. ..._...__._.._ ....... 96 103 85 88 88 115 103 23 24 13 18 27 25 27 154 174 221 174 207 220 140 25 29 23 24 31 24 41 80 75 81 75 104 84 106 14 2 3 6 7 4 8 6 5 1 0 0 0 1 0 1 24 21 22 9 19 28 20 176 118 121 184 167 161 152 73 68 54 53 67 40 69 1 0 1 2 0 2 1 21 29 27 25 34 16 20 2 6 7 6 3 1 5 49 48 64 50 52 53 54 1 0 4 4 3 4 7 7 15 12 17 24 32 14 2 4 5 8 5 13 10 129 137 132 115 90 81 66 0 0 1 0 1 0 0 115 108 126 91 115 98 98 299 295 304 266 298 261 249 13 32 24 30 24 33 29 46 48 53 42 45 24 35 17 16 16 31 31 33 11 1374 1357 1399 1318 1443 1352 1266 Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total 2006 2005 2004 2003 2002 2001 2000 .... 590 523 458 502 483 535 498 310 311 353 297 256 302 211 0 0 0 0 0 0 1 493 528 585 534 548 572 523 36 29 28 31 44 31 32 314 284 317 282 285 309 253 262 343 290 279 288 264 385 1034 954 869 791 754 812 718 226 231 230 250 191 174 151 778 792 844 863 921 965 943 562 669 715 671 692 636 732 619 668 766 651 589 527 425 113 105 128 121 75 145 199 511 557 480 466 441 369 342 655 650 650 565 603 589 538 220 189 161 215 202 195 198 386 412 390 320 343 329 284 582 507 494 525 365 263 159 396 518 443 394 351 340 238 226 200 208 173 198 201 200 1934 1866 1487 1032 1017 1028 934 10247 10336 9896 8962 8646 8586 7964 899 948 966 747 592 940 536 1686 1256 1048 970 864 919 775 811 763 716 872 808 1183 807 385 448 332 214 244 213 138 3781 3415 3062 2803 2508 3255 2256 __ 15987 16793 1'5031 13783 13318 13641 11920 2010 STATISTICS 2114 -2128 MARCH APRIL MAY JUNE JULY AUG SEPT NOV DEC Yea rl Total Homicide 0 0 0 0 0 0 CSC 1 0 1 2 3 7 Robbery 0 0 0 0 0 0 Agg Assault 0 0 0 0 0 1 0 Bur la /Poss Burg Tools 1 2 8 11 13 35 Larceny 14 41 34 35 61 185 Vehicle Theft 0 0 1 2 0 3 Arson 0 1 1 0 1 3 Welfare Fraud 0 8 22 14 14 58 TOTALS: 18 52` 61 .. 64 .: 92 :. r; 0 0 0 0 0 0 0 291 Assault 4 4 8 9 5 30 Terroristic Threats 1 0 1 1 3 6 Theft Related /Fraud - Swindle 4 8 285 17 15 329 For 0 2 2 0 0 4 Drugs: Poss /Sale /Para 1 3 5 6 4 19 Flee/Escap 0 2 0 0 4 6 Gambling 0 0 0 0 0 0 Crime Against Family 2 0 0 0 1 3 DWI 3 9 7 7 4 30 Liquor-All Other 0 3 1 1 4 9 Kidnapping-Parental Rights 0 0 0 0 0 0 Juvenile Alcohol Offender 0 2 1 1 2 6 Juvenile Curfew 1 1 0 0 1 3 Juvenile Runaway 0 6 2 2 3 13 Juvenile Truant 0 1 0 0 0 1 Juvenile Tobacco 0 0 0 1 2 3 Juvenile Controlled Substance 0 0 0 0 0 0 Disturb Peace /DOC 17 5 5 10 13 50 Prostitution /Sex Related 0 2 1 0 0 3 Harassing Communications 8 9 0 4 7 1 1 28 Trespass/DTP 5 12 10 21 22 70 Weapons 0 0 1 3 0 4 Crimes Against Justice 3 4 1 1 5 14 All other MOC 1 2 5 2 7 17 TOTALS: 50 75, 335 ... 86 .. 102 0 0 0 0 0. 0 = 0 ` 648 Memo TO: Mayor Harycki and Council From Stuart W. Glaser, Fire Chief Date: July 6, 2010 Re: Staff Report Emergency Calls • See attached mid -year incident response report • 0 of July Preparedness o Fireworks Inspections/set up/staffing Code Enforcement Activities (Performed by Chief, Deputy Chief, and Duty Crews) • Company maintenance and follow up inspections (Performed by duty crews) Administrative Activities (Performed by Chief, Deputy Chief and Assistant Chiefs) • Required and Requested Meeting Attendance to Date o Washington County Fire Chiefs Meeting — Evening meeting 1/6 & 3/3 (Chief) o Capital City Regional Fire Association Meeting —Evening meeting 1/13 & 3/10 (Chief, Assistant Chiefs) o Chief Fire Officer Meetings 1/14, 2/4,4/1, 5113,613 (Chief Officers) o Department Offers Meeting — Evening meetings 1/26, 2/23, 3/23,4/ 23, 5/25,6/22 (All Officers) o Stillwater Marathon Preparation/Response Meetings — Early AM 1/20, 1/29, 2/19, 3/12, 412, 517, 5/14, 5/24,6/25 (Chief) • Washington County Emergency Management Council Meeting 1/20,6116 (Chief) • MSFCA Statewide Mutual Aid Committee Meeting 1/26 & 2r22,4/12 (Chief) • Metro Fire Chiefs Meeting 2/21, 3/29,6128 (Chief) • City Staff Meetings — Every Wednesday (Chief) • City Council Meetings — Evening meetings 1 " and 3 Tuesdays (Chief) 1 • Personnel management issues and follow up (Chief, Deputy Chief) • Staff report preparation research data for report (Chief, Deputy Chief ) • Interoperable radio exercise participation with Washington County 6/3 (Chief, Deputy Chief) • Radio users meeting with Washington County 6/29 (Chief) • Attended presentation on developing shared fire service models. Speaker was a consultant brought in from the newly developed Govemor's Task Force on Shared Fire Services. 5/26 (Chief) • Administrative Support Activities (Performed by .25 Secretary/Dispatcher) • Inspection scheduling • Required data entry (training hours, SCBA inspections, etc.) • Invoice tracking • Time sheet, Vacation, and Sick Leave Management • Phone calls and follow up • ISO Insurance questions • Permit issuance activities Apparatus Maintenance • Annual Pump Certification Tests Conducted o Engine 6108 -1996 Pierce ■ Passed pump test at rated capacity - Certified • Engine 6109 —1986 Ford L9000 • Failed pump test at rated capacity • In process of decertifying pump to a lower gallon per minute capacity due to the cost of estimated repairs to the pump. Cost estimate of over $8,000.00 to refurbish the pump. • Aerial 6112 — 2002 Pierce • Breathing air hose out of service pending manufacturers resolution • Failed pump test due to vacuum failure. Repairs will be made and pump will be certified at rated capacity. Cost for repair is approximately $500.00. • Committee in process of developing specifications for new engine. • Page 2 General Station Maintenance • Annual fire hose testing being conducted per NFPA Standards. • Routine maintenance of vehicles and emergency equipment performed daily by duty crews • Routine maintenance and housekeeping of station performed daily by duty crews • Light repair work and maintenance performed by duty crews when feasible or capable Training • Department Training Drills —1 and 3 rd Tuesday and One Saturday Morning • General Firefighter Department Training - (NFPAASO /OSHA Requirements) • Dive Team Training • Page 3 Incident Type Report (Summary) Page 1 of 2 MAG ETREND Incident Type Report (Summary) From 01/01110 To 06130110 FIRE BRIDGE Report Printed On: 06/3012010 Incident Type Count % of Incidents Est. Property Loss Est. Content Loss Total Est. Loss % of 1 Fire $0.00 $0.00 $0.00 Motor vehicle accident with injuries (322) 29 Fire, other (100) 1 0.14% $0.00 $0.00 $0.00 Building fire (111) 9 1.23% $158,500.00 $190,000.00 $348,500.00 Cooking fire, confined to container (113) 3 0.41% $0.00 $0.00 $0.00 Passenger vehicle fire (131) 6 0.82% $4,500.00 $100.00 $4,600.00 Natural vegetation fire, other (140) 1 0.14% $0.00 $0.00 $0.00 Forest, woods or wildland fire (141) 1 0.14% $0.00 $0.00 $0.00 Brush or brush - and -grass mixture fire (142) 3 0.41% $0.00 $0.00 $0.00 Grass fire (143) 2 0.27% $0.00 $0.00 $0.00 Outside rubbish fire, other (150) 1 0.14% $0.00 $0.00 $0.00 Dumpster or other outside trash receptacle fire (154) 1 0.14% $200.00 $0.00 $200.00 Outside equipment fire (162) 1 0.14% $0.00 $0.00 $0.00 29 3.98% $163,200.00 $190,100.00 $353,300.00 1 2 Overpressure Rupture, Explosion, Overheat(no fire) $0.00 $0.00 $0.00 Water problem, other (520) 6 Excessive heat, scorch burns with no ignition (251) 2 0.27% $0.00 $0.00 $0.00 0.54% 2 0.27% $0.00 $0.00 $0.00 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 321 43.73% $0.00 $0.00 $0.00 Motor vehicle accident with injuries (322) 29 3.95% $0.00 $0.00 $0.00 Motor vehicle accident with no injuries. (324) 8 1.09% $0.00 $0.00 $0.00 Extrication of victim(s) from vehicle (352) 1 0.14% $0.00 $0.00 $0.00 Removal of victim(s) from stalled elevator (353) 3 0.41% $0.00 $0.00 $0.00 Water & ice- related rescue, other (360) 1 0.14% $0.00 $0.00 $0.00 Swift water rescue (363) 1 0.14% $0.00 $0.00 $0.00 Power line down (444) 364 49.60% $0.00 $0.00 $0.00 4 Hazardous Condition (No Fire) Combustible /flammable gas /liquid condition, other (410) 1 0.14% $0.00 $0.00 $0.00 Gasoline or other flammable liquid spill (411) 3 0.41% $0.00 $0.00 $0.00 Gas leak (natural gas or LPG) (412) 15 2.04% $0.00 $0.00 $0.00 Oil or other combustible liquid spill (413) 1 0.14% $0.00 $0.00 $0.00 Carbon monoxide incident (424) 4 0.54% $0.00 $0.00 $0.00 Electrical wiring /equipment problem, other (440) 3 0.41% $0.00 $0.00 $0.00 Overheated motor (442) 1 0.14% $0.00 $0.00 $0.00 Power line down (444) 4 0.54% $0.00 $0.00 $0.00 Arcing, shorted electrical equipment (445) 3 0.41% $0.00 $0.00 $0.00 Vehicle accident, general cleanup (463) 1 0.14% $0.00 $0.00 $0.00 Attempted burning, illegal action, other (480) 3 0.41% $0.00 $0.00 $0.00 39 5.32% $0.00 $0.00 $0.00 5 Service Call Service Call, other (500) 8 1.09% $0.00 $0.00 $0.00 Water problem, other (520) 6 0.82% $0.00 $0.00 $0.00 Water or steam leak (522) 4 0.54% $0.00 $0.00 $0.00 Smoke or odor removal (531) 6 0.82% $0.00 $0.00 $0.00 Animal rescue (542) 1 0.14% $0.00 $0.00 $0.00 Public service assistance, other (550) 7 0.95% $0.00 $0.00 $0.00 Assist police or other governmental agency (551) 5 0.68% $0.00 $0.00 $0.00 Public service (553) 27 3.68% $0.00 $0.00 $0.00 Assist invalid (554) 7 0.95% $0.00 $0.00 $0.00 Defective elevator, no occupants (555) 3 0.41% $0.00 $0.00 $0.00 Unauthorized burning (561) 8 1.09% $0.00 $0.00 $0.00 Cover assignment, standby, moveup (571) 5 0.68% $0.00 $0.00 $0.00 87 11.85% $0.00 $0.00 $0.00 6 Good Intent Call Dispatched and cancelled en route (611) 46 6.27% $0.00 $0.00 $0.00 No incident found on arrival at dispatch address (622) 2 0.27% $0.00 $0.00 $0.00 Authorized controlled burning (631) 68 9.26% $0.00 $0.00 $0.00 Prescribed fire (632) 1 0.14% $0.00 $0.00 $0.00 hops: / /www.mnfirereport.net/@ resource / Intranet/ Reports /Report_IncidentType_Action.cfin 6/30/2010 Incident Type Report (Summary) Page 2 of 2 Smoke scare, odor of smoke (651) 11 1.50% $0.00 $0.00 $0.00 128 17.44% $0.00 $0.00 $0.00 7 False Alarm & False Call False alarm or false call, other (700) 1 0.14% $0.00 $0.00 $0.00 Malicious, mischievous false call, other (710) 1 0.14% $0.00 $0.00 $0.00 System malfunction, other (730) 6 0.82% $0.00 $0.00 $0.00 Extinguishing system activation due to malfunction (732) 1 0.14% $0.00 $0.00 $0.00 Smoke detector activation due to malfunction (733) 7 0.95% $0.00 $0.00 $0.00 Heat detector activation due to malfunction (734) 1 0.14% $0.00 $0.00 $0.00 Alarm system sounded due to malfunction (735) 6 0.82% $0.00 $0.00 $0.00 CO detector activation due to malfunction (736) 6 0.82% $0.00 $0.00 $0.00 Unintentional transmission of alarm, other (740) 1 0.14% $0.00 $0.00 $0.00 Sprinkler activation, no fire - unintentional (741) 3 0.41% $0.00 $0.00 $0.00 Smoke detector activation, no fire - unintentional (743) 4 0.54% $0.00 $0.00 $0.00 Detector activation, no fire - unintentional (744) 3 0.41% $0.00 $0.00 $0.00 Alarm system activation, no fire - unintentional (745) 33 4.50% $0.00 $0.00 $0.00 Carbon monoxide detector activation, no CO (746) 11 1.50% $0.00 $0.00 $0.00 84 11.47% $0.00 $0.00 $0.00 8 Severe Weather & Natural Disaster Lightning strike (no fire) (814) 1 0.14% $0.00 $0.00 $0.00 1 0.14% $0. $0.00 $0.00 Total Incident Count: Search Criteria Dates Service Staff Apparatus Station Alarm Type Zone /District 734 From 01/01/2010 To 06/30/2010 STILLWATER All All All All All Report Description Total Est Loss: $353,300.00 https: / /www.mnfirereport. net /@ resource / Intranet IReportsIReport_IncidentType Action.cfm 6/30/2010 MONTHLY PUBLIC WORKS -June 2010 ADMINISTRATION ACTIVITIES Met with MnDOT on the relocation of the Shoddy Mill Bergstein warehouse; Demolition of Cayuga completed; Minnesota Zephyr site cleanup completed; met with developer of Fairway Villas Project; two meetings with the USACE on the Flood Control Project; worked on conceptual boat launch facility; met with City Forester EAB management plan; attended Met Council Public Hearing on SAC rates. STREETS ACTIVITIES Pothole patching in SW area of the City, for bike race route and addressed potholes call ins; met with City Forester on tree issues throughout the City; graded 72 street and Downtown parking lots. Removed downed on tree on Churchill Street on 06/28; Downed tree UBC parking lot removed. Backfilled hole from Cayuga removal shoreline restored seeded and rip- rapped. Sam Bloomer Way blocked off on 6/28 for high water SANITARY / STORM SEWER ACTIVITIES Cleaned sewers in the Oak Glen area, and currently working in the Settlers Glen area. Routine lift station maintenance; power failures reported at Rumpf Lift station, Mid Oaks; pump failure at Lily lake; High level warnings Aiple and Nelson on 6/25; repaired plugged pumps at Echo 2 personnel attended a pump class; Repaired damaged storm sewer on Everett Street. Swept downtown area 8 times; repaired catch basin north Everett. PARKS ACTIVITIES Spot weed control and 2 nd fertilizing completed in Lowell Park, Lily Lake and PW ball fields. Aerated and seeded Lowell after marathon. Fixed drinking fountain at Pioneer Park; regular mowing of parks Park Board meeting; Heavy use of ball fields for the entire month noticed; car show started in Lowell Park extra work include extra trash containers, opening power box and barricades; Damaged picnic table from fallen tree in Pioneer Park. Downed trees removed in Meadowlark Park.; trimmed Lilacs on all city property; mowed Millbrook Park; obtaining quotes for Legend Park including turf, irrigation, and playground and ball field infield; installed memorial bench on Main Street Stairs. ENGINEERING Construction Project update: Washington Ave: Paving, striping, and signing were all completed. All work is done except for sodding. 2010 Street Project: All streets are now paved. Remaining work includes rain gardens, restoration, signing, and wear course on Pine Tree Trail/ Oak Glen neighborhood. Other activities: Submitted MS4 Annual report to MPCA; Attended seminar about Green pavement (i.e. reclaimed asphalt) and porous pavements; rain garden planting session with Stillwater Rotary, 3 grading reviews, 3 meetings with grading applicants, 2 obstruction permits, 6 utility permits Public Works Department Monthly Work Summary June (05/23/10 thru 6/26/10) 26 Amount 48 Hours 35.5 0 Regulatory Repair/Replace 9 Snow Removal (LOADS) Previous 0 0 0 Previous DESCRIPTION Jun-10 Jun-09 YTD YTD 0 Jun-10 Jun-09 YTD 4 YTD 4 491 711.75 Plowed Streets (MILES)_ 0 410.75 0 22 1 0 70 0 22 519 486 Snow Event (0"-2") Streets swept (MILES) 204 44610 567H 6 162 169 21.5 630.5 779, Asphalt Mix (TONS) 40.77 0 133.3 4.5 34 255 340.25 32 997.3 1637 Creak Sealing (LBS) 0 0.5 3550 2.5 Manufacturing Street ID 0 152 164.5 194 Street Grading (MILES) 4 63 16 15 3 9 20 0 21 50 Streets Treated (MILES) 4 0 12 0 0 3 194.5 321.5 11 0 Painting Crosswalks/Symbols (GAL) 30 30 01 90, 32 268 175.5 32, Trees removed (EA) 46 46 01 73 0 980.51 158.5 trees Trimmed (EA) 44 11 45 One Call Requests (ea) 56.5 0 273.5 Trees installed (EA) 4 4 1 36 2 0 2 SNOW '�'A 0 1615" 7 26 48 35.5 35.5 0 Regulatory Repair/Replace 9 Snow Removal (LOADS) 0 0 0 0 0 30 690 379.5 Salt/ Sand Material (TONS) 0 0 0 0 0 4 0 4 491 711.75 Plowed Streets (MILES)_ 0 410.75 0 22 1 0 70 0 22 519 486 Snow Event (0"-2") 0 3 44610 3 6 14 21.5 0, Snow Event (2'- 6") 0 78 0 34 4.5 34 6.25 Manufacturing Other 32 0 Snow Event (6" +) 0 19 0.5 39 2.5 Manufacturing Street ID 84 152 0 Snow Plow Complaints 0 64 63 Street Light Out Calls (EA) 15 3 66 0 0 Snow Shoveling 4 Traffic signal repaired (Contract) 0 34 0 0 0 194.5 321.5 264.5 Snowplow Trails/Sidewalks 0 0 01 01 268 312, Snowplow Parking Lots 0 ,Sewer Backup Complaints (EA) 0, 01 01 980.51 01 , SJ - �40 'U"NS"A 0 -l"' GOT Regulatory New 26 48 35.5 35.5 0 Regulatory Repair/Replace 9 29 24 65 0 Other Sign New 30 56 4 17 0 44.5 0 Other Repair/Replace 4 4 14.5 57, 273.3 410.75 Street ID New 22 14 70 90 22 5 28 14 Street ID Repair/Replace 3 44610 3 6 14 21.5 Manufacturing Regulatory 56 Manhole Castings Inspect (EA) 78 0 34 4.5 34 6.25 Manufacturing Other 32 64 19 0.5 39 2.5 Manufacturing Street ID 84 152 46 8 64 3 Street Light Out Calls (EA) 15 3 66 0 4 4 Traffic signal repaired (Contract) 0 34 1 0 194.5 0 Sanitary Sewer Repaired (EA) SAN ITA Lift Station Alarms (EA) 1 4 4 0 6 12 Sanitary Sewer Televised (FT) 1500 3000 25 14 90 121.5 Sanitary Sewer Cleaned (FT) 3465 44610 23.5 115 278.5 425.5 Manhole Castings Inspect (EA) 0 36 0, 0 0 0, Manhole Castings Replaced (EA) 1 1 8 3 10 3 Lift Station Repairs (EA) 3 4 34 0 194.5 0 Sanitary Sewer Repaired (EA) 0 0 0 0 11 0 ,Sewer Backup Complaints (EA) 0, 1 2 4 0 11 2 One Call Requests (ea) 308 1 1 988, 16. 0 1 36 9 4*ga.1eL .Y! t......... if M........ CITY COUNCIL MEETING June 15, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Gag, Cook, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE 7:00 P.M. Mayor Harycki and members of the Fire Department led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the May 14, 2010, Special Meeting minutes and the June 1, 2010, regular and recessed minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Human Rights Award Presentation Councilmember Polehna presented the annual Human Rights Award to Nancy Berven for her efforts in promoting awareness of human rights. Ms. Berven expressed her appreciation for the recognition. Stillwater Firefighter's Relief Association Presentation Fire Chief Glaser gave a presentation related to the Stillwater firefighters Relief Association -- its relation to the City, the goals of the Association and board of trustees, staffing and retention issues, and financial history. City Council Meeting STAFF REPORTS June 15, 2010 Police Chief Gannaway told the Council that he had presented a certificate of appreciation to Mark Magnan, Stonebridge Elementary School, for his efforts with Stonebridge's School Patrol. He noted Stillwater would be working with the Bayport Department on the annual Safety Camp for 1St -5th graders scheduled for August 2 -3. Chief Gannaway he plans a three - pronged approach to downtown traffic: scheduling reserves to assist on busy weekends and special events; looking at actual physical changes to downtown such as making another turn lane on Third and Chestnut, as well as changes to Water Street; and meeting with the Minneapolis Police Department to get a new perspective on how to handle special events. Chief Gannaway introduced Buzz, Stillwater's canine officer, along with handler Officer Dave Wulfing. Councilmember Cook noted that part of the traffic problems downtown are created by pedestrians; Chief Gannaway agreed and that officers have to balance vehicle and pedestrian traffic. There was discussion of truck traffic; Chief Gannaway said citizens who observe a large truck that appears to be waiting to cross the lift bridge should notify the Police Department (non- emergency number) as citations will be issued. Councilmember Gag spoke of the rash of break -ins to vehicles /burglaries and asked whether there truly is an increase in such crimes and whether it might not be time to formalize a neighborhood watch system. Chief Gannaway said the idea of neighborhood watches has been promoted numerous times over the years and two neighborhoods have asked to participate in such a program. He stated that the department would be happy to facilitate a watch program for any neighborhood interested in participating. Chief Gannaway said the main increase has been break -ins to vehicles and reminded folks to lock their cars. Councilmember Cook noted that residents in Ward 2 had initiated their own electronic watch program, notifying folks by e-mail of suspicious activity to be alert for. Councilmember Gag suggested publicity to promote such programs; Chief Gannaway said it might be possible to do something more with the electronic type program. City Clerk Ward noted the volunteer contact information has been posted on the web site. Mayor Harycki asked whether staff would be putting together a wish list of projects that volunteers might work on; City Administrator Hansen said staff is working on that. Community Development Director Turnblad gave a presentation highlighting the results of the survey of downtown businesses regarding issues with trash /dumpsters. The summary of the survey indicates that the majority of those who responded do not feel there is problem with trash /dumpsters and do not feel the City should get involved in some type of dumpster /enclosure program. The results also indicate the overwhelming majority would not be willing to pay for community dumpsters and the majority did not think the City should require Page 4 of 10 City Council Meeting June 15, 2010 Finance Director Harrison said the 2009 financial results would be presented at the first meeting in July. City Administrator Hansen noted that one of the items on the Consent Agenda is approval of the Water Board's financial statement. He said he serves as treasurer for the Water Board and has reviewed the financial statement found nothing unusual in the report and had no concerns. Fire Chief Glaser noted that the Fire and Police Departments had participated in a radio exercise with Washington and St. Croix counties and a number of other agencies testing the new 800 MHz system. He said everything went well. CONSENT AGENDA 1. Resolution 2010 -89, directing payment of bills 2. Resolution 2010 -90, accepting work and ordering final payment for Myrtle Street Ravine Project and Curve Crest Pond (Project 2009 -04 and 2009 -03) 3. Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2009 Motion by Councilmember Gag, seconded by Councilmember Roush to approve the Consent Agenda as presented. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS No Public Hearings UNFINISHED BUSINESS Possible 2nd reading of Ordinance No. 1018, amending the Stillwater City Code Section 31 -1, Subdivision 5, entitled Establishment of Districts (Ordinance — Roll Call) Community Development Director Turnblad noted that at the last Council meeting, the Council took two actions that supported School District 834's plans to purchase the former UFE buildings to expand the Early Childhood Family Education program; those actions were the first readings of a necessary rezoning and a Comprehensive Plan amendment that would allow the rezoning. He stated the development agreement discussed at the last meeting will be part of the Special Use Permit application and will likely come before the Council at its July 6 meeting. He stated that the actions requested at this time are the adoption of the ordinance for the rezoning and approving the resolution for the Comprehensive Plan amendment. Page 6 of 10 City Council Meeting June 15, 2010 removed from the lake. Mr. Werre suggested that time is of the essence as the barley takes two to three weeks to work; he also spoke of some special permits that might be required. Mr. Werre was advised to work with City staff regarding permits and any other assistance needed. Mayor Harycki noted that more information about the possibility of the use of an iron filling filter would be forthcoming. Councilmember Polehna talked about the potential to induce a blue green algae bloom if the lake is harvested; he asked if there is a plan to counteract the blue green algae should that occur. A resident of McKusick Lane noted that the proposal is not to harvest algae but to skim the algae off the top of the lake for aesthetic purposes. There was discussion about continued participation in the Middle St. Croix Water Management Organization. Mayor Harycki noted that the City contributes $32,000 a year to the Middle St. Croix WMO, yet it will be the City's responsibility to fund any project for McKusick Lake. He suggested that the $30,000+ might be better spent on actual projects than on more paper and having two or three agencies involved in surface water management. Mayor Harycki noted that pulling out of the Middle St. Croix WMO would also eliminate a situation of double taxation — paying a separate tax as a resident of the Brown's Creek Watershed and City tax to the Middle St. Croix WMO. City Attorney Magnuson noted the Middle St. Croix is a joint - powers entity; and that there is a section of state statute that allows a community to petition the Bureau of Water and Soil Resources ( BOWSER) for withdrawal of territory from a WMO. Mr. Magnuson said the petition must give grounds that the territory gets no benefit or will not receive benefit from the district; however he thought the City had such grounds. Councilmember Polehna said the City has received benefit with the Middle St. Croix helping residents install rain gardens and funding the project at Lily Lake; he also noted that the WMO has worked at education with the residents around McKusick. Councilmember Gag pointed out that Brown's Creek is a separate taxing entity. Councilmember Roush wondered whether Brown's Creek Watershed would extend the services currently provided by the WMO should the City opt out of the Middle St. Croix. City Attorney Magnuson suggested that changing the boundaries of the watershed district should be part of the petition to BOWSER. There was discussion of the City taking over as the WMO. It was agreed to schedule another joint meeting with Brown's Creek to discuss these issues and contact BOWSER regarding possible withdrawal from the WMO. Page 8 of 10 City Council Meeting June 15, 2010 Mr. Turnblad noted it is difficult to enforce something tied to change of ownership and City Attorney Magnuson recommended that a notice be filed with the chain of title that states the pool cover was non - compliant and that a fence would have to be added within a certain amount of time. Mayor Harycki asked how many non - conforming pools there are; Mr. Turnblad said there could be as many as 14. Councilmember Roush noted the real issue is whether or not to grandfather the non - compliant pools and what type of grace period should be allowed to implement the new requirement for fences should the non - compliant pools not be grandfathered. There was discussion about parental responsibility and the makeup of the discussion group. Motion by Councilmember Gag, seconded by Councilmember Roush to send the issue to the Planning Commission for public hearing and recommendation to Council. COMMUNICATIONS /REQUESTS Mayor Harycki noted that Peter Cox would be leaving the Gazette; the Council wished him well. COUNCIL REQUEST ITEMS Councilmember Polehna reported on the activities of the Yellow Ribbon Network. He stated a joint meeting would be held with the Lake Elmo group. He said a Black Hawk helicopter will land in Lowell Park as part of the 4 th of July festivities. He noted the Red Bulls would be serving as grand marshals of the Lumberjack Days parade. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Polehna to adjourn at 9:08 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 10 of 10 CITY OF STILLWATER,. MINNESOTA REPORT PREPARED BY SHARON HARRISON, FINANCE DIRECTOR THE FINANCE DEPARTMENT Lq-ol'i 1 ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2009 MEMBER OF GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA CITY OF STILLWATER, MINNESOTA Comprehensive Annual Financial Report For the Fiscal Year Ended December 31, 2009 TABLE OF CONTENTS INTRODUCTORY SECTION Pane Letterof Transmittal ............................................................................................ ..............................3 GFOA Certificate of Achievement ....................................................................... ..............................6 OrganizationalChart ...........................................................:............................... ..............................7 List of Principal Officers ...................................................................................... ..............................8 FINANCIAL SECTION Independent Auditors' Report ............................................................................ .............................11 Management Discussion and Analysis ............................................................... .............................13 Basic Financial Statements Government -wide Financial Statements Statement of Net Assets ......................................................................... .............................25 Statement of Activities ............................................................................ .............................26 Fund Financial Statements Balance Sheet — Governmental Funds ................................................... .............................28 Reconciliation of the Governmental Funds Balance Sheet to the Statementof Net Assets ................................................................. ............................... 30 Statement of Revenues, Expenditures, and Changes in Fund Balances — Governmental Funds ............................................. .............................32 Reconciliation of Statement of Revenues, Expenditures, and Changes In Fund Balances of Governmental Funds to the Statement of Activities .......................34 Statement of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — General Fund ....................... .............................35 Statement of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — St. Croix Valley Recreation Center Fund ...........36 Statement of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Library Fund ......................... .............................37 Statement of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual — Parks Fund ........................... .............................38 Statement of Net Assets — Proprietary Funds ......................................... .............................40 Statement of Revenues, Expenses, and Changes in Fund Net Assets — Proprietary Funds ............................................... .............................42 Statement of Cash Flows — Proprietary Funds ....................................... .............................44 Statement of Net Assets — Fiduciary Funds ............................................ .............................46 Notes to the Financial Statements ................................................................ .............................47 Required Supplementary Information: Schedule of Funding Progress-Other Post Employment Health Care Benefits and Stillwater Fire Relief Pension Plan ........... .........75 ........... ............................... ................. . Combinina and Individual Fund Financial Statements Combining Balance Sheet — Nonmajor Governmental Funds ....................... .............................80 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances — Nonmajor Governmental Funds ............... .............................82 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget to Actual — Special Events Fund ..................... .............................84 Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget to Actual — Washington County Recycling Grant Fund ............ .............................85 Statement of Changes in Net Assets — Fiduciary Funds ............................... .............................86 CITY OF STILLWATER, MINNESOTA Comprehensive Annual Financial Report For the Fiscal Year Ended December 31, 2009 TABLE OF CONTENTS Pace Other SuDDlementary Information: Schedule of Special Revenue Fund — Library Donations Fund — Balance Sheet .......................88 Schedule of Special Revenue Fund — Library Donation Fund — Statement of Revenues, Expenditures, and Changes in Fund Balance ................... .............................90 Schedule of Debt Service Fund — Balance Sheet ...................................................................... 92 Schedule of Debt Service Fund — Revenues, Expenditures, and Changes in Fund Balance ................................................................................................... 96 STATISTICAL SECTION Financial Trends Net Assets by Component, Last Five Fiscal Years .................................................................. 102 Changes in Net Assets, Last Five Fiscal Years ....................................................................... 104 Fund Balances, Governmental Funds, Last Ten Fiscal Years ..................... ............................108 Changes in Fund Balances, Governmental Funds, Last Fiscal Years ......... ............................110 Revenue Capacity Assessed and Estimated Actual Value, Property, Last Ten Fiscal Years .... ............................112 Property Tax Rates, Direct and Overlapping Governments, LastTen Fiscal Years ........................................................................................................ 114 Property Tax Levies and Collections, Last Ten Fiscal Years ....................... ............................116 Principal Taxpayers, Current Year and Nine Years Ago .............................. ............................118 Debt Capacity Ratio of Outstanding Debt by Type, Last Ten Fiscal Years ......................... ............................120 Ratio of Net General Obligation Bonded Debt to Assessed Value and Net General Obligation Debt per Capita ..................................................................... 122 Direct and Overlapping Governmental Activities Debt ............................................................. 123 Computation of Legal Debt Margin, Last Ten Fiscal Years .......................... ............................124 Demographic and Economic Information Demographic and Economic Statistics .................................................................................... 126 Principal Employers, Current Year and Nine Years Ago .......................................................... 127 Full-Time Equivalent Employees, City Government Employees by Function/Program .............................................................................................................. 128 Operating Information Capital Asset Statistics by Function/Program .......................................................................... 129 Operating Indicators by Function/Program .............................................................................. 130 OTHER REPORTS SECTION Report on Minnesota Legal Compliance ....................................................................................... 135 INTRODUCTORY SECTION June 7, 2010 Honorable Mayor Members of the City Council Citizens of the City of Stillwater, Minnesota Minnesota State law requires that cities over 2,500 population publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with U.S. generally accepted accounting principals (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants and submit them to the state auditor. Pursuant to that requirement, we hereby issue the comprehensive annual financial report of the City of Stillwater, Minnesota for the fiscal year ended December 31, 2009. This report consists of management's representations concerning the finances of the City of Stillwater. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the City of Stillwater has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City of Stillwater's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City of Stillwater's financial statements have been audited by LarsonAllen LLP, a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for the fiscal year ended December 31, 2009, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit that there was a reasonable basis for rendering an unqualified opinion that the City's financial statements for the fiscal year ended December 31, 2009, are fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this report. GAAP require that management provide a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The City of Stillwater's MD&A can be found immediately following the report of the independent auditors on page 13. K Profile of the Government The City of Stillwater, incorporated in 1894, is a growing community located in central Washington County on the St. Croix River, approximately 20 miles east of the Minneapolis /St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres and serves a population of 18,235. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is president of the Council and together with the four - member City Council compromises the governing body of the City. The city council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a city administrator. The city administrator has the responsibility of carrying out the policies and ordinances of the city council, for overseeing the day -to -day operation of the city. The mayor is elected at -large and the Council members are elected by Wards to serve four -year overlapping terms of office. The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Water services are provided by the Board of Water Commission, a legally separate entity. Financial information for the Board of Water Commission are reported in a separate column within the City of Stillwater's financial statements. Additional information on the Board of Water Commission can be found in Note I.A in the notes to the financial statements. The annual budget is the foundation for the City of Stillwater's financial planning and control. All divisions are required to submit appropriations requests to the city administrator for review and consolidation into a proposed budget. The city administrator is responsible for submitting the proposed annual budget to the City Council in August of each year. The city council is required to hold a public hearing on the proposed budget and to adopt by resolution a final budget and certify it no later than December 30. The budget amounts cannot increase beyond the estimated receipts except to the extent that actual receipts exceed the estimate. Department directors may make transfers of appropriations within a department, but transfers of appropriations between departments require council approval. Budget -to- actual comparisons for the General Fund, Special Events, St. Croix Valley Recreation Center, Library, Parks, and Washington County Recycling which are the only funds for which an annual budget has been adopted, are provided in this report on pages 37 through 40 and 84 through 85. Factors Affecting Financial Condition The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the speck environment within which the City of Stillwater operates. Local economy. Although the City's tax base is primarily residential, the economy is influenced by a large number of public employers. Stillwater is the Washington County Seat and the headquarters for Independent School District #834, while the adjacent cities of Bayport and Oak Park Heights are the homes of two major state correctional facilities. The Stillwater area is also influenced by the Andersen Window Corp, located in Bayport, which employs approximately 4,000 people. The City continues to work with developers to carry out Phases I through III related to the Orderly Annexation agreement between the City of Stillwater and Stillwater Township, with the guidelines established in the city's updated Comprehensive Plan. The Comprehensive Plan calls for growth of the City to the north, west and south during the period between 2009 and 2030. The growth includes annexation of 690 acres of land, 1,400 new housing units, and 60 acres of land that is located along Trunk Highway 36, which is planned for offices, research and light industrial development. 4 The Comprehensive Plan also identifies specific downtown sites for redevelopment. Construction on three of these sites is complete. The three sites are: 1) Terra Springs; 2) The Lofts; and 3) Stillwater Mills on Main. Together these three projects have developed 336 condominiums and 28,000 square feet of oficelretail space. Sales of the condominium units are currently at 75 %, though there is still about 50% of the non - residential space available. Long -term financial planning. The City Council and staff recently completed a 5 -year Capital Improvement Plan (CIP) that identifies major projects and capital equipment purchases for years 2008 — 2012. Many of these projects have been pending for years awaiting various forms of approval and funding sources. Total projects identified amount to $65,559,323. All projects and capital purchases are rated 1 — 3 giving an indication of Council's priorities. Due to project timing issues and funding complexities it is acknowledged that the completion of all the projects identified in the 5 -year plan is unlikely. The CIP is computer assisted and easily upgradeable from year to year to assure that it remains dynamic and continually reflects Council's goals. Planning for an updated (2011 -2014) CIP will begin in September 2010. Major Initiatives Good news is that after nearly fifty years, the City's request for a new bridge over the St. Croix River is getting closer. The project has secured $25 million to date and anticipates an additional $450 million for future construction. The completion of the project will eliminate severe traffic congestion problems and help revitalize the Stillwater area. MNDOT has the project scheduled for 2013. It is possible it could be moved up if stimulus funds are approved. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awards the Certificate of Achievement for excellence in financial reporting to cities that meet certain criteria. A governmental unit must publish an easily readable and efficiently organized comprehensive annual financial report, the contents of which conform to program requirements. The City of Stillwater received this award for the year ended December 31, 2008. This marks the nineteenth consecutive year that the City has received this prestigious award. A Certificate of Achievement is valid for a period of one year only. The City is submitting the 2009 report to GFOA for consideration of the Certificate of Achievement for Excellence in Financial Reporting. We believe our current report continues to conform to the high standards of the Certificate program. The timely preparation of this report could not have been accomplished without the dedicated services of the Finance Department, auditors and other city staff. We also want to express our appreciation to the Mayor and City Council for their support for maintaining the highest standard of professionalism in the management of the financial operation of the City. Respectfully submitted, A k-(A� Larry D. Hansen City Administrator Q""Arr,� Sharon Y. Harrison Finance Director 5 Certificate of Achievement for Excellence in Financial Presented to City of Stillwater Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2008 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Goverment Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. a •i �1rY ? rl'` P resi d e n t r / A - A&- f _iz 0 CITY OF STILLWATER, MINNESOTA Organizational Chart December 31, 2009 CITIZENS OF STILLWATER CITY COUNCIL BOARDSAND CITY COMMISSIONS ( I I ATTORNEY CITY ADMINISTRATOR/ TREASURER ADMINISTRATION I I I COMMUNITY I FIRE DEPT. DEVELOPMENT DEPT. DEPT. ENGINEERING/ FINANCE BUILDING PUBLIC WORKS DEPT. INSPECTIONS DEPT. DEPT. POLICE DEPT. ENGINEERING I I PUBLIC WORKS DEPT. DEPT. 7 CITY OF STILLWATER, MINNESOTA LIST OF PRINCIPAL OFFICERS December 31, 2009 ELECTED OFFICIALS Mayor Ken Harycki Term Expires: January 2011 Councilmembers Ward 1 Robert Gag Term Expires: January 2011 Ward 2 Micky Cook Term Expires: January 2013 Ward 3 Jim Roush Term Expires: January 2013 Ward 4 Mike Polehna Term Expires: January 2011 APPOINTED OFFICIALS Lary D. Hansen, City AdministratodTreasurer David T. Magnuson, City Attomey Sharon Harrison, Finance Director William Tumblad, Community Development Director Stuart Glaser, Fire Chief Shawn Sanders, Public Works Director /City Engineer John Ganaway, Police Chief Lynne Bertalmio, Library Director E�3 FINANCIAL SECTION LarsojiAlled CPAs, Consultants & Advisors www.larsonallen.com INDEPENDENT AUDITORS' REPORT Honorable Mayor and Members of the City Council City of Stillwater, Minnesota We have audited the accompanying financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Stillwater (the City), Minnesota, as of and for the year ended December 31, 2009, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Stillwater's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements, referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Stillwater, as of December 31, 2009, and the respective changes in financial position and cash flows, where applicable, thereof and the budgetary comparison for the general and major special revenue funds for the year then ended in conformity with accounting principles generally accepted in the United States of America. The management's discussion and analysis and the schedules of funding progress as listed in the table of contents are not required parts of the basic financial statements but are supplementary information required by accounting principals generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. 11 LarsonAllen LLP is a member of Nexia International, a worldwide network of independent accounting and consulting firms. Honorable Mayor and Members of the City Council City of Stillwater Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Stillwater's basic financial statements. The combining and individual fund financial statements and other supplementary information are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund financial statements and other supplementary information have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections as listed in the table of contents are presented for purposes of additional analysis and are not required parts of the basic financial statements. This information was not subject to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. L ""7v � I. LP LarsonAllen LLP Minneapolis, Minnesota June 4, 2010 lira City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2009 As management of the City of Stillwater, Minnesota, we offer readers of the City of Stillwater's financial statements this narrative overview and analysis of the financial activities of the City of Stillwater for the fiscal year ended December 31, 2009. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found on pages 3 through 5 of this report. FINANCIAL HIGHLIGHTS: • The assets of the City of Stillwater exceeded its liabilities at the close of the most recent fiscal year by $94,327,691 (net assets). Of this amount $10,478,191 (unrestricted net assets) may be used to meet the City's ongoing obligations to citizens and creditors in accordance with the City's fund designations and fiscal policies. • The City's total net assets increased by $3,449,819. • As of the close of the current fiscal year, the City of Stillwater's governmental funds reported combined ending fund balance of $32,191,400 an increase of $2,774,414 in comparison with the prior year. Approximately 17% of this total amount, or $5,631,571 is available for spending at the City's discretion (unreserved, undesignated fund balance). • At the end of the current fiscal year, unreserved fund balance for the general fund was $4,119,597 or 52% of total general fund expenditures. • The City of Stillwater's total bonded debt increased by $3,735,000 (11 percent) during the current fiscal period. The key factor to the increase was the net effect of the annual payment of debt service and the issuance of the General Obligation Bonds, Series 2009A, 2009B, 2009C, and 2009D. OVERVIEW OF THE FINANCIAL STATEMENTS: This discussion and analysis are intended to serve as an introduction to the City of Stillwater's basic financial statements. The City of Stillwater's basic financial statements comprise three components: 1. Government -wide financial statements 2. Fund financial statements 3. Notes to the financial statements This report also contains other supplementary information in addition to the basic financial statements themselves. Government wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the City of Stillwater's finances, in a manner similar to private - sector business. The statement of net assets presents information on all of the City of Stilwater's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of Stillwater is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned, but unused compensated absences). Both of the government -wide financial statements distinguish functions of the City of Stillwater that are principally supported by taxes, and charges for services (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of Stillwater include general government, public safety, public 13 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 works, culture and recreation, and economic development. The business -type activities of the City of Stillwater include a sanitary and storm sewer utility, signs and lighting, and parking program. The govemment -wide financial statement include not only the City of Stillwater itself (primary government), but also the Board of Water Commission (component unit), which is a separate legal entity for which the City of Stillwater is financially accountable. Financial information for the Board of Water Commission is reported separately from the financial information presented for the primary government itself. The government-wide financial statements can be found on pages 25 and 26 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Stillwater, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the funds of the City of Stillwater can be divided into two categories: governmental funds and proprietary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a governments near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the governments near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental functions and governmental activities. The City of Stillwater maintains fifteen individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General fund, St. Croix Valley Recreation Center fund, Library fund, Parks fund, Debt Service fund, Capital Projects fund, and TIF Districts, all of which are considered to be major funds. Data from the other eight governmental funds are combined into a single, aggregate presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. The City of Stillwater adopts an annual appropriated budget for its general fund and certain special revenue funds. A budgetary comparison statement has been provided for the general fund and special revenue funds to demonstrate compliance with this budget. The basic governmental fund financial statements can be found on pages 28 and 32 of this report. Proprietary funds. The City of Stillwater maintains four proprietary fund types. Enterprise funds are used to report the same functions presented as business -type activities in the government-wide financial statements. The City of Stillwater uses enterprise funds to account for its sanitary and storm sewer utilities, signs and lighting, and parking program. The proprietary fund statements provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the sanitary and storm sewer funds, the signs and lighting fund and the parking fund, which are considered to be major funds of the City of Stillwater. The basic proprietary fund financial statements can be found on pages 40 through 45 of this report. 14 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside of the government. Fiduciary funds are not reflected in the government -wide financial statement because the resources of those funds are not available to support the City of Stillwater's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund statements can be found on page 46. Notes to the irinancial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on pages 47 through 71 of this report. Other information. The combining Nonmajor governmental fund statements referred to earlier can be found on pages 80 through 83 of this report. Other informational schedules can be found on pages 86 through 99. GOVERNMENT -WIDE FINANCIAL ANALYSIS: As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City of Stillwater, assets exceeded liabilities by $94,327,691 at the close of the most recent fiscal year. By far the largest portion of the City of Stillwater's net assets, $72,298,645 (77 percent), reflects its investment in capital assets (e.g. land, buildings, machinery, equipment, and infrastructure), less any related debt used to acquire those assets that is still outstanding. The City of Stillwater uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of Stillwater's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Approximately 12% of net assets ($11,550,855) represents net assets subject to constraints imposed by external creditors, primarily bond covenants. The remaining 11 % of the City of Stillwater's net assets are unrestricted net assets ($10,478,191) and may be used to meet the government's ongoing obligations to citizens and creditors. CITY OF STILLWATEWS NET ASSETS Current and other assets Capital assets Total assets Non-current liabilities outstanding Other liabilities Total Wiities Net assets: Invested In capital assets, net of related debt Restricted Unrestricted Total net assets Govemmerdal acUv IUes 2009 2008 $ 38,182,679 $ 35,511,165 88, 510, 861 83, 921, 841 126,693,540 119,433,006 39,116,480 35,296,786 2,640,706 2,819,729 41,757,186 38,116,515 65,143,131 59,480,145 11,550,855 5,838,057 8,242,368 15,998,289 $ $ 81,316,491 Business -We actNNes 2009 2008 $ 2,556,344 $ 2,777,300 7,155,514 7,068,527 9,711,858 9,845,827 191,460 117,864 129,061 166,582 320,521 284,446 7,155,514 7,068,527 2,235,823 2,492,854 $ 9,391,337 $ 9,561 381 rrl� Total 2009 2008 $ 40,739,023 $ 38,288,465 95,666,375 90,990,368 136,405,398 129,278,833 39,307,940 35,414,650 2,769,767 2,986,311 42,0 , 707 38,400,961 72,298,645 66,548,872 11,550,855 5,838,057 10,478,191 18,491,143 $ 94,327,691 $ 90,877,872 At the end of the current fiscal year, the City of Stillwater is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business -type activities. Governmental activities. Governmental activities increased the City of Stillwater's net assets by $3,619,863 thereby accounting for 105 percent of the total growth in the net assets of the City of Stillwater. The most significant change in governmental net assets is the result of investing revenues from capital grants, special assessments, and tax increments into construction or major improvements of the City capital assets and infrastructure. 15 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 Business -type activities. Business -type activities decreased the City of Stillwater's net assets by $170,044. The sanitary sewer fund, storm sewer fund and the parking fund had a combined decrease of $171,710, however, the signs & lighting showed increase of $1,666. The following chart summarizes the changes in net assets for the current fiscal year CITY OF STILLWATER'S CHANGES IN NET ASSETS Revenues: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General revenues: Property taxes Tax increment Lodging tax Franchise taxes Grants and contribution not restricted for a specific purpose Unrestricted investment earrings Gain on disposal of capital assets Total revenues Expenses: General government Pubic safety Pubic works Cu1Gue and recreation Economic development Interest on long -term debt Sanitary sewer Storm sewer Signs & lighting Parking Total expenses Change in net assets before transfers Transfers Change in net assets Net assets - beginning Net assets - ending Governmental activities Business -type activities Total 2009 2008 2009 2008 2009 2008 $ 3,438,226 $ 3,485,751 $ 2,947,702 $ 3,066,361 $ 6,385,928 $ 6,552,112 455,328 459,720 - - 455,328 459,720 1,173,898 1,178,987 - - 1,173,898 1,178,987 10,228,046 9,816,859 - - 10,228,046 9,816,859 3,102,744 2,937,029 - - 3,102,744 2,937,029 137,387 127,867 - - 137,387 127,867 426,754 426,688 - - 426,754 426,688 405,885 243,845 - - 405,885 243,845 491,432 970,959 54,590 106,539 546,022 1,077,498 76,311 - - 4,325 76,311 4,325 19,936,011 19,647,705 3,002,292 3,177,225 22,938,303 22,824,930 2,885,730 3,309,748 - - 2,885,730 3,309,748 4,430,687 4,626,826 - - 4,430,687 4,626,826 2,796,633 2,603,563 - - 2,796,633 2,603,563 4,317,878 4,388,996 - - 4,317,878 4,388,996 412,598 1,062,492 - - 412,598 1,062,492 1,381,994 1,213,753 - - 1,381,994 1,213,753 - - 2,183,972 2,164,659 2,183,972 2,164,659 - - 507,991 424,929 507,991 424,929 - - 370,858 366,848 370,858 366,848 - - 200,143 220,412 200,143 220,412 16,225,520 17,205,378 3,262,964 3,176,848 19,488,484 20,382,226 3,710,491 2,442,327 (260,672) 377 3,449,819 (90,628) 67,958 90,628 (67,958) 3,619,863 2,510,285 (170,044) (67,581) 3,449,819 2,442,704 2,442,704 81,316,491 78,806,206 9,561,381 9,628,962 90,877,872 88,435,168 $ 84,936,354 $ 81,316,491 $ 9,391,337 $ 9,561,381 $ 94� 327,691 $ 90,877 16 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 Below are specific graphs that provide comparisons of the government activities' direct program revenues with their expenditures. Any shortfalls in direct revenues are primarily supported by property tax levy or general state aid. Expenses and Program Revenues — Governmental Activities $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ilz ■ Expenses ■ Revenues Revenues by Source — Governmental Activities Taxes 52 %. Capital grants and contributions 6 %_ OperatinggrantsJ and con tributions Cha es for r9 services 17% Unrestricted investment earnings 3% 17 Tax increment _16% ;h ise fees 2% Other 2% General Publicsafety Publicworks Culture and Economic Intereston government recreation development long - temdebt City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 Below are specific graphs that provide comparisons of the business -type activities direct program revenues with their expenditures. Excess revenues are retained within each fund until such time that capital replacement is needed. Expenses and Program Revenues - Business type Activities $2,500,000 $2,000,000 $1,500,000 111 111 k, $0 ■ Expenses ■ Revenues Revenues by Source — Business -type Activities Unrestricted investment earnings Charges for services 98% iip Sanitary sewer Storm sewer Signs & lighting Parking City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS: As noted earlier, the City of Stillwater uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. Governmental Funds. The focus of the City of Stillwater's governmental funds is to provide information on near - term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of Stillwater's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of Stillwater's governmental funds reported combined ending fund balances of $32,191,400, an increase of $2,774,414. Approximately 17% of this total amount, or $5,631,571, constitutes unreserved, undesignated fund balance, which is available for spending at the governments discretion. The remainder of fund balance is reserved or designated to indicate that it is not available for new spending because it has already been committed 1) to prepaid expenses ($113,611), 2) to pay debt service ($11,484,916), 3) to fund capital projects ($14,111,439), or 4) compensated absences ($849,863). The general fund is the primary operating fund of the City of Stillwater. At the end of the current fiscal year, unreserved fund balance of the general fund was $4,119,597, while the total fund balance was $4,221,194. As a measure of the general fund's liquidity, it may be useful to compare unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund balance represents 52 percent of total general fund expenditures, while total fund balance represents 53 percent of that same amount. The fund balance of the City of Stillwater's general fund did increase during the current fiscal year. The primary reason for this was a decrease in spending implemented in January of 2009. Overall, the general fund's revenues did decrease due mainly to the unallotment (as predicted early in the year of 2009) of revenues by the Governor, but expenditures were significantly below budgeted levels due to the decreased spending plan implemented early in 2009. The St. Croix Valley Recreation Center fund has a total fund balance of $1,178,672, all of which is unreserved but available for operations. The fund balance decreased by $55,539 due primarily to an interfund transfer increase to the debt service fund for the payment of the bonds associated with the construction of the St. Croix Valley Recreation Center. The Library fund has total fund balance of $66,038, $58,952 of which is unreserved but available for operations. The fund balance increased by $38,306 due primarily to the decreased spending plan implemented in January 2009. The Parks fund has a total fund balance of $291,136, $286,208 of which is unreserved but available for operations. The fund balance increased by $15,849 due primary to a decreased spending level in 2009. The Debt Service fund has a total fund balance of $11,484,916, all of which is reserved for the retirement of related debt. The net increase of $5,874,598 is due primarily to the net effect of annual payments of debt service and the issuance of general obligation bonds in 2009. The Capital Projects fund has a total fund balance of $7,860,825 all of which is designated for current and future capital projects. The net decrease of $116,250 is primarily due to capital construction. The TIF District fund has a total fund balance of $6,250,614, all of which is designated for TIF (Tax Increment Financing) related expenditures. The net decrease in fund balance of $3,723,645 was primarily the result of the construction of a new parking ramp within the City limits. Proprietary funds. The City of Stillwater's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. 19 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 The Sanitary Sewer fund has total net assets of $8,184,039, of which $1,717,645 are unrestricted. Net assets decreased by $139,214 primarily due to a rate increase from the Metropolitan Council Environmental Services for waste water treatment. A possible rate increase will be analyzed in 2010 to cover the shortfall within this fund. The Storm Sewer fund has total net assets of $379,547, of which $214,768 is unrestricted. Net assets decreased by $18,976 due primarily to an increase in storm sewer related projects. The Signs and Lighting fund has total net asset deficit of $99,651. The negative net asset balance will be recovered with future service charge receipts. The Parking fund has total net assets of $927,402, of which $403,061 is unrestricted. Net assets decreased by $13,520 due primarily to a decrease in the City's share of fine revenue. Resources available in this fund will be used for future parking related capital projects. GENERAL FUND BUDGETARY HIGHLIGHTS: During the year there was a $407,475 decrease in appropriations between the original and final amended budget. This decrease is due primarily to a proactive reduced spending plan implemented in January 2009 because of the possible unallotment of intergovernmental revenues by the Governor. All amendments to the original budget were approved by the City Council. The primary reason for the variance in actual expenditures from the final amended budget was a planned reduction in spending in 2009 to accommodate potential reductions in revenues due to the national and local downturn in the economy. CAPITAL ASSET AND DEBT ADMINISTRATION: Capital assets. The City of Stillwater's investment in capital assets for its governmental and business -type activities as of December 31, 2009, amounts to $95,666,375 (net of accumulated depreciation). This investment in capital assets includes land, buildings, office equipment and furniture, vehicles, machinery and equipment, other capital assets, and infrastructure. The total increase in the City of Stillwater's investment in capital assets (net of accumulated depreciation) was 5 %. The majority of increase is within the governmental activities and can be found in the addition of infrastructure (specifically a parking ramp). CITY OF STILLWATER'S CAPITAL ASSETS (net of depreciation) Land Buildings and improvements Improvements other than buildings Maduneryand equipment Vehicles Inkastruchxe Construction in process Total Govemmental activities 2009 2008 $ 8,111,426 $ 8,111,426 28,445,628 17,213,383 3,166,595 3,060,180 2,761,618 2,843,574 1,776,226 1,866,492 36,013,736 35,797,737 8,235,632 15,029,049 $ 88,510,861 $ 83,921,841 Business -We activities 2009 2008 $ 122,920 $ 122,920 37,198 37,990 658,789 407,666 376,229 167,429 264,188 295,456 5,686,191 5,763,299 9,999 273,767 $ 7,155,514 $ 7,068,527 Total 2009 2008 $ 8,234,346 $ 8,234,346 28,482,826 17,251,373 3,825,384 3,467,846 3,137,847 3,011,003 2,040,414 2,161,948 41,699,927 41,561,036 8,245,631 15,302,816 $ 95,666,375 $$ 9® Additional information regarding the City's capital assets can be found on page 57 of this report. Long -term debt. At the end of the current fiscal year, the City of Stillwater had total bonded debt outstanding of $37,295,000. Of this amount $22,755,000 comprises tax- supported debt, $3,120,000 is special assessment debt, $6,585,000 is tax increment debt and $4,835,000 is revenue - supported debt. All outstanding debt is a direct obligation of the City and backed with a pledge of the full faith, credit and taxing power of the City. 20 City of Stillwater, Minnesota Management's Discussion and Analysis (continued) December 31. 2009 CITY OF STILLWATER'S OUTSTANDING DEBT General Obligation Bonds The City of Stillwater's total bonded debt increased by $3,735,000 (11 percent) during the current fiscal year. The key factor to the increase was the net effect of annual debt service payments and the issuance of general obligation bonds in 2009. It should be noted that approximately $5.5 million of the $8 million of new debt issued represents "crossover" refunding debt such that both the old (refunded) debt and the new "refunding bonds" remain on the books temporarily. Additional information regarding the City's long -term debt can be found beginning on page 59 of this report. Minnesota State Statutes limit the amount of general obligation debt to 3% of the total estimated taxable market value. The current legal debt margin for the City of Stillwater is $41,830,461. Only $22,755,000 of the City's outstanding debt is subject to the statutory limit. The calculation for the City's legal debt margin can be found on page 124 of this report. The City of Stillwater was awarded a bond rating increase by Moody's on April 21, 2010 to an Aa2 for the City's general obligation debt. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES: The City's total estimated market value increased by 1.1% in 2009 while values for 2010 are expected to decrease by 3.8 %. Due to continued projected budget deficits at the State level for 2010, early in 2010, the City took preliminary administrative action to address the 2010 probable State Aid reduction related to participating in the elimination of the State's overall $994 million deficit. It is anticipated that the State will reduce the City's 2010 promised aid payments. Interest rates that the City has been able to obtain on its investments have decreased in 2009. Continued low investment rates are expected to continue for 2010. All of these factors were considered when preparing the City of Stillwater's 2010 fiscal year budget. REQUESTS FOR INFORMATION: This financial report is designed to provide a general overview of the City of Stillwater's finances for all of those with an interest in the government's finances. Questions conceming any of the information provided in this report or requests for additional financial information should be addressed to the Director of Finance, City of Stillwater, 216 North 4 Street, Stillwater, Minnesota, 55082. 21 Governmental activities General Obligation Bonds: 2009 2008 General Goverment $ 22,755,000 $19,170,000 Improvement 3,120,000 3,485,000 Revenue 4,835,000 3,765,000 Tax Increment 6,585,000 7,140,000 Total $ 37,295,000 $ 33,560,000 The City of Stillwater's total bonded debt increased by $3,735,000 (11 percent) during the current fiscal year. The key factor to the increase was the net effect of annual debt service payments and the issuance of general obligation bonds in 2009. It should be noted that approximately $5.5 million of the $8 million of new debt issued represents "crossover" refunding debt such that both the old (refunded) debt and the new "refunding bonds" remain on the books temporarily. Additional information regarding the City's long -term debt can be found beginning on page 59 of this report. Minnesota State Statutes limit the amount of general obligation debt to 3% of the total estimated taxable market value. The current legal debt margin for the City of Stillwater is $41,830,461. Only $22,755,000 of the City's outstanding debt is subject to the statutory limit. The calculation for the City's legal debt margin can be found on page 124 of this report. The City of Stillwater was awarded a bond rating increase by Moody's on April 21, 2010 to an Aa2 for the City's general obligation debt. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES: The City's total estimated market value increased by 1.1% in 2009 while values for 2010 are expected to decrease by 3.8 %. Due to continued projected budget deficits at the State level for 2010, early in 2010, the City took preliminary administrative action to address the 2010 probable State Aid reduction related to participating in the elimination of the State's overall $994 million deficit. It is anticipated that the State will reduce the City's 2010 promised aid payments. Interest rates that the City has been able to obtain on its investments have decreased in 2009. Continued low investment rates are expected to continue for 2010. All of these factors were considered when preparing the City of Stillwater's 2010 fiscal year budget. REQUESTS FOR INFORMATION: This financial report is designed to provide a general overview of the City of Stillwater's finances for all of those with an interest in the government's finances. Questions conceming any of the information provided in this report or requests for additional financial information should be addressed to the Director of Finance, City of Stillwater, 216 North 4 Street, Stillwater, Minnesota, 55082. 21 Basic Financial Statements CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS December 31, 2009 NET ASSETS Invested in capital assets, net of related debt 65,143,131 7,155,514 72,298,645 10,923,525 Restricted for Debt service 11,550,855 - 11,550,855 - Unrestricted 8,242,368 2,235,823 10,478,191 2,084,054 Total net assets $ 84,936,354 $ 9,391,337 $ 94,327,691 $ 13,007,579 The notes to the financial statements are integral part of this statement. 25 Component Primary Government Unit Governmental Business type Activities Activities Total Water ASSETS Cash and pooled investments $ 27,503,783 $ 1,932,940 $ 29,436,723 $ 1,865,782 Cash and pooled investments -held in escrow 5,517,392 - 5,517,392 - Accrued interest receivable 57,692 4,779 62,471 38,685 Receivable (net of allowance for uncollectibles) 4,184,829 603,569 4,788,398 172,592 Internal balances 110,427 (110,427) - - Due from other governments 10,531 378 10,909 - Due from primary government - - - 79,150 Prepaid items 113,611 125,105 238,716 30,645 Inventories - - - 64,280 Deferred charges 684,414 - 684,414 9,913 Net OPEB asset - - - 15,228 Capital assets, nondepreciable 16,347,058 132,919 16,479,977 857,259 Capital assets (net of accumulated depreciation) 72,163,803 7,022,595 79,186,398 10,586,266 Total assets 126,693,540 9,711,858 136,405,398 13,719,800 LIABILITIES Accounts payable 610,443 79,348 689,791 29,133 Contracts payable 556,280 7,495 563,775 - Salaries payable 213,739 23,853 237,592 - Uneamed revenue - - - 31,397 Due to other governments 72,652 2,228 74,880 - Due to component unit 63,013 16,137 79,150 - Deposits payable 230,237 - 230,237 - Accrued expenses - - - 13,880 Accrued interest payable 586,714 - 586,714 11,676 Premium on issued debt 307,628 - 307,628 - Noncurrent liabilities: Due within one year 9,077,205 20,278 9,097,483 131,677 Due in more than one year 30,039,275 171,182 30,210,457 494,458 Total liabilities 41,757,186 320,521 42,077,707 712,221 NET ASSETS Invested in capital assets, net of related debt 65,143,131 7,155,514 72,298,645 10,923,525 Restricted for Debt service 11,550,855 - 11,550,855 - Unrestricted 8,242,368 2,235,823 10,478,191 2,084,054 Total net assets $ 84,936,354 $ 9,391,337 $ 94,327,691 $ 13,007,579 The notes to the financial statements are integral part of this statement. 25 CITY OF STILLWATER, MINNESOTA Functions /Programs Primary Government: Governmental Activities: General government Public safety Public works Culture and recreation Economic development Interest on long -tem debt Total governmental activities Business -type activities: STATEMENT OF ACTIVITIES Year Ended December 31, 2009 Sanitary Sewer 2,183,972 1,905,076 - - Storm Sewer 507,991 491,514 - - Signs & Lighting 370,858 372,524 - - Parking 200,143 178,588 - - Total business -type activities 3,262,964 2,947,702 - - Total primary government $ 19,488,484 $ 6,385,928 $ 455,328 $ 1,173,898 Component unit: Water $ 1,353,443 $ 1,388,544 $ - $ - General revenues: Property taxes Tax increment Lodging tax Franchise taxes Grants and contributions not restricted for a specific purpose Unrestricted investment earnings Gain on sale of capital assets Transfers Total general revenues Change in net assets Net assets, January 1 Net assets, December 31 The notes to the financial statements are integral part of this statement. 26 Program Revenues Operating Capital Charges for Grants and Grants and Expenses Services Contributions Contributions $ 2,885,730 $ 448,203 $ 7,453 $ - 4,430,687 1,036,219 281,041 154,350 2,796,633 143,959 166,834 884,215 4,317,878 1,807,220 - 135,333 412,598 2,625 - - 1,381,994 - - - 16,225,520 3,438,226 455,328 1,173,898 Sanitary Sewer 2,183,972 1,905,076 - - Storm Sewer 507,991 491,514 - - Signs & Lighting 370,858 372,524 - - Parking 200,143 178,588 - - Total business -type activities 3,262,964 2,947,702 - - Total primary government $ 19,488,484 $ 6,385,928 $ 455,328 $ 1,173,898 Component unit: Water $ 1,353,443 $ 1,388,544 $ - $ - General revenues: Property taxes Tax increment Lodging tax Franchise taxes Grants and contributions not restricted for a specific purpose Unrestricted investment earnings Gain on sale of capital assets Transfers Total general revenues Change in net assets Net assets, January 1 Net assets, December 31 The notes to the financial statements are integral part of this statement. 26 Net (Expense) Revenue and Changes in Net Assets Primary Government Component Governmental Business type Unit Activities Activities Total Water $ (2,430,074) $ - $ (2,430,074) $ - (2,959,077) - (2,959,077) - (1,601,625) - (1,601,625) - (2,375,325) - (2,375,325) - (409,973) - (409,973) - (1,381,994) - (1,381,994) - {11,158,068) - (11,158,068) - (278,896) (278,896) - (16,477) (16,477) - 1,666 1,666 - (21,555) (21,555) (315,262) (315,262) (11,158,068) (315,262) (11,473,330) - 35,101 10,228,046 - 10,228,046 - 3,102,744 - 3,102,744 - 137,387 - 137,387 - 426,754 - 426,754 - 405,885 - 405,885 - 491,432 54,590 546,022 49,080 76,311 - 76,311 - (90,628) 90,628 - - 14,777,931 145,218 14,923,149 49,080 3,619,863 (170,044) 3,449,819 84,181 81,316,491 9,561,381 90,877,872 12,923,398 $ 84,936,354 $ 9,391,337 $ 94,327,691 $ 13,007,579 27 CITY OF STILLWATER, MINNESOTA BALANCE SHEET GOVERNMENTAL FUNDS December 31, 2009 St Croix Valley Recreation General Center ASSETS Cash and pooled investments Cash and pooled investments -held in escrow Accrued interest receivable Accounts receivable Taxes receivable: Delinquent Due from county Special assessments receivable: Delinquent Deferred Due from other governments Due from component unit Interfund receivable Prepaid items Total Assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Contracts payable Salaries payable Due to other governments Due to component unit Deposits payable Deferred revenue Total Liabilities Fund balance: Reserved for: Prepaid items Debt service Unreserved reported in: Designated: General Fund Special Revenue Funds Capital Project Funds Undesignated: General Fund Special Revenue Funds Total fund balance Library Parks $ 4,413,574 $ 1,383,280 $ 116,551 $ 318,096 4,755 3,377 240 730 187,024 - - 1,465 323,367 - - - 202,194 - - 20,420 - - 86,866 - - - 10,531 - - - 1,290 - - - 101,597 - 7,086 4,928 5,351,618 1,386,657 123,877 325,219 328,830 201,696 31,361 12,968 1,201 3,220 - 3,101 170,879 - 26,397 16,463 66,538 3,069 81 51 210,526 - - 1,500 352,450 - 1,130,424 207,985 57,839 34,083 101,597 - 7,086 4,928 819,688 - - - - - 18,501 11,674 3,299,909 - - - - 1,178,672 40,451 274,534 4,221,194 1,178,672 66,038 291,136 Total liabilities and fund balance $ 5,351,618 $ 1,386,657 $ 123,877 $ 325,219 The notes to the financial statements are an integral part of this statement 28 Debt Capital TIF Service Projects Districts $ 5,862,497 $ 7,818,728 $ 6,749,229 5,517,392 - - 8,270 19,693 18,800 500 29,881 6,671 157,116 2,295 121,128 97,486 - - Other Total Governmental Governmental Funds Funds $ 841,828 $ 27,503,783 - 5,517,392 1,827 57,692 20,904 246,445 603,906 299,680 9,938 87,272 - - 117,630 485,599 2,344,703 - - 2,917,168 - - - - 10,531 - - - - 1,290 - 110,427 - - 110,427 - - - - 113,611 12,138,798 10,412,999 6,895,828 864,559 37,499,555 1,229 2,566 8,152 23,641 610,443 - 32,944 515,814 - 556,280 - - - - 213,739 - - - 2,913 72,652 - 64,183 120 - 64,303 - 18,211 - - 230,237 652,653 2,434,270 121,128 - 3,560,501 653,882 2,552,174 645,214 26,554 5,308,155 - - - - 113,611 11,484,916 - - - 11,484,916 - - - - 819,688 - - - - 30,175 - 7,860,825 6,250,614 - 14,111,439 - - - - 3,299,909 - - - 838,005 2,331,662 11,484,916 7,860,825 6,250,614 838,005 32,191,400 $ 12,138,798 $ 10,412,999 $ 6,895,828 $ 864,559 $ 37,499,555 29 CITY OF STILLWATER, MINNESOTA RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS December 31, 2009 Total fund balance - total governmental funds (page 29 ) $ 32,191,400 Amounts reported for governmental activities in the statement of net assets (page 25) are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the governmental funds. Governmental capital assets 115,638,876 Accumulated depreciation (27,128,015) Other long -term assets that are not available to pay for current -period expenditures and, therefore, are deferred in the governmental funds. 88,510,861 Delinquent property taxes and special assessments 643,333 Deferred special assessments 2,917,168 3,560,501 Long -term liabilities are not due and payable in the current period, and, therefore, are not reported in the governmental funds. Long -term debt payable (37,808,824) Compensated absences (849,863) Net OPEB obligation (457,793) Accrued interest payable (586,714) Unamortized premium (307,628) Unamortized refunding and issuance costs 684,414 (39,326,408) Net assets of governmental activities (page 25) $ 84,936,354 The notes to the financial statements are an integral part of this statement. 30 THIS PAGE IS INTENTIONALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERNMENTAL FUNDS Year Ended December 31, 2009 OTHER FINANCING SOURCES (USES) Transfers in 404,644 St Croix Valley 1,057,619 753,480 Transfers (out) (1,788,787) Recreation - (291) Issuance of debt General Center Library Parks REVENUES - 51,324 - - Property taxes $ 6,514,351 $ - $ - $ - Tax increment - - - - Lodging tax - - - - Franchise taxes 426,754 - - - Licenses and permits 434,079 - - 1,049 Special assessments 9,072 - - - Intergovernmental 1,088,446 - - - Charges for services 1,085,263 1,621,326 62,533 15,913 Fines and forfeits 145,807 - - - Interest 53,306 24,270 1,754 5,282 Donations - - 4,994 - Miscellaneous 192,461 3,851 19,710 1,607 Total revenues 9,949,539 1,649,447 88,991 23,851 EXPENDITURES Current: General government 2,373,635 - - - Public safety 3,899,750 - - - Public works 1,212,668 - - - Culture and recreation - 1,246,968 1,105,154 707,821 Economic development - - - - Capital Outlay 498,293 168,850 3,150 54,360 Debt Service: Principal - - - - Interest - - - - Bond issuance fees - - - - Professional services - - - - Total expenditures 7,984,346 1,415,818 1,108,304 762,181 Excess (deficiency) of revenues over expenditures 1,965,193 233,629 (1,019,313) (738,330) OTHER FINANCING SOURCES (USES) Transfers in 404,644 89,526 1,057,619 753,480 Transfers (out) (1,788,787) (457,518) - (291) Issuance of debt - - - - Capital lease - 51,324 - - Sale of property 94,043 27,500 - 990 Premium on issued debt - - - - Payment on current refunding - - - - Total other financing sources (uses) (1,290,100} (289,168) 1,057,619 754,179 Net change in fund balances 675,093 (55,539) 38,306 15,849 Fund balance- January 1 3,546,101 1,234,211 27,732 275,287 Fund balance - December 31 $ 4,221,194 $ 1,178,672 $ 66,038 $ 291,136 The notes to the financial statements are an integral part of this statement. 32 Other Total Debt Capital TIF Governmental Governmental Service Projects Districts Funds Funds $ 3,128,945 $ 2,965 $ - $ - $ 9,646,261 - - 3,046,960 - 3,046,960 - - - 137,387 137,387 - - - - 426,754 - - - - 435,128 153,948 703,683 16,029 - 882,732 115,195 62,411 20,034 164,353 1,450,439 - 2,625 - - 2,787,660 - - - 81,045 226,852 79,288 146,488 136,680 13,227 460,295 5,000 135,332 - 49,857 195,183 500 49,711 - 68,811 336,651 3,482,876 1,103,215 3,219,703 514,680 20,032,302 - 764 - 106,219 2,480,618 - - - 64,674 3,964,424 - 54,855 - 18,192 1,285,715 - - - 133,586 3,193,529 - 34,589 422,407 - 456,996 - 1,912,580 5,603,767 176,419 8,417,419 3,385,000 - - - 3,385,000 1,286,753 - - - 1,286,753 133,506 33,682 - - 167,188 21,106 - - - 21,106 4,826,365 2,036,470 6,026,174 499,090 24,658,748 (1,343,489) (933,255) (2,806,471) 15,590 (4,626,446). 1,590,292 92,323 - 51,303 4,039,187 (4,951) (782,203) (917,174) (891) (3,951,815) 6,520,000 1,455,000 - - 7,975,000 - - - - 51,324 - - - - 122,533 162,746 51,885 - - 214,631 (1,050,000) - - - (1,050,000) 7,218,087 817,005 (917,174) 50,412 7,400,860 5,874,598 (116,250) (3,723,645) 66,002 2,774,414 5,610,318 7,977,075 9,974,259 772,003 29,416,986 $ 11,484,916 $ 7,860,825 $ 6,250,614 $ 838,005 $ 32,191,400 33 CITY OF STILLWATER, MINNESOTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES. Year Ended December 31, 2009 Net change in fund balances - total governmental funds (page 33) $ 2,774,414 Amounts reported for governmental activities in the statement of activities (page 27) are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital outlays 8,237,081 Depreciation expense (3,603,778) The net effect of various miscellaneous transactions involving capital assets, including sales, trade -ins and donations, is to increase net assets. Proceeds on the sale of assets (122,533) Gain on the disposal of assets 76,311 Contributions 1,939 Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the governmental funds. Deferred property taxes 263,381 Deferred special assessments (16,235) Long -term debt (e.g., bonds, leases) proceeds provide current financial resources to governmental funds, while issuing debt increases long -term liabilities in the statement of net assets. Repayment of principal of long -term debt is an expenditure in the governmental funds, while the repayment reduces long -term liabilities in the statement of net assets. Interest is recognized as an expenditure in the governmental funds when it is due, however, in the statement of activities interest expense is recognized as it accrues regardless of when it is due. In addition, governmental funds report the effect of issuance costs, premiums and similar items when the debt is initially issued, whereas these amounts are deferred and amortized in the statement of activities. The net effect of these differences in the treatment of long -term debt and related items is as follows: 4,633,303 (44,283) 247,146 Bond/capital lease proceeds (8,026,324) Principal retirement on long -term debt 4,435,000 Bond premium (214,631) Bond issuance costs 167,188 Change in accrued interest expense (75,483) Amortization of premium, refunding, issuance costs (48,097) (3,762,347) Some expenses reported in the statement of activities do not require the use of current financial resources and , therefore, are not report as expenditures in governmental funds. Compensated absences increase 8,009 Net OPEB Obligation (236,379)_ (228,370) Change in net assets of governmental activities (page 27) $ 3,619,863 The notes to the financial statements are integral part of this statement. 34 CITY OF STILLWATER, MINNESOTA GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 OTHER FINANCING SOURCES (USES) Transfers in 1,044,900 1,044,900 404,644 (640,256) Transfers (out) Variance with (201) Budgeted Amounts 94,043 Final Budget (861,860) (743,686) (1,290,100) (546,414) Net change in fund balance $ - $ - 675,093 Positive Fund balance- January 1 Original Final Actual Amounts (Negative) REVENUES Property taxes $ 6,888,230 $ 6,649,691 $ 6,514,351 $ (135,340) Franchise taxes 430,000 430,000 426,754 (3,246) Licenses and permits 493,125 493,125 434,079 (59,046) Special assessments 6,000 6,000 9,072 3,072 Intergovernmental 1,233,112 946,002 1,088,446 142,444 Charges for services 1,115,503 1,115,503 1,085,263 (30,240) Fines and forfeits 120,900 120,900 145,807 24,907 Interest 110,000 110,000 53,306 (56,694) Miscellaneous 89,000 89,000 192,461 103,461 Total revenues 10,485,870 9,960,221 9,949,539 (10,682) EXPENDITURES General government Mayor and council 165,277 158,022 84,416 73,606 Elections 4,230 4,230 4,280 (50) MIS support services 301,670 292,520 205,208 87,312 Finance 436,325 404,764 354,372 50,392 Administration 528,585 518,775 475,655 43,120 Legal /City attorney 286,317 269,138 274,413 (5,275) Plant/City hall 232,807 232,807 147,499 85,308 Community development 285,290 268,490 264,898 3,592 Unallocated 771,490 745,315 627,825 117,490 Public safety Police 3,102,002 2,986,752 2,739,872 246,880 Fire 1,456,432 1,385,412 1,144,299 241,113 Inspections 286,912 271,512 236,151 35,361 Civil defense 8,565 8,565 9,488 (923) Public works Engineering 367,265 345,390 320,094 25,296 Streets 1,390,843 1,324,843 1,095,876 228,967 Total expenditures 9,624,010 9,216,535 7,984,346 1,232,189 Excess (deficiency) of revenues over expenditures 861,860 743,686 1,965,193 1,221,507 OTHER FINANCING SOURCES (USES) Transfers in 1,044,900 1,044,900 404,644 (640,256) Transfers (out) (1,906,760) (1,788,586) (1,788,787) (201) Sale of property - - 94,043 94,043 Total other financing sources (uses) (861,860) (743,686) (1,290,100) (546,414) Net change in fund balance $ - $ - 675,093 $ 675,093 Fund balance- January 1 3,546,101 Fund balance- December 31 $ 4,221,194 The notes to the financial statements are an integral part of this statement. 35 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY RECREATION CENTER FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 REVENUES Charges for services Interest Miscellaneous Total revenues EXPENDITURES Current: Culture and recreation Recreation center ice arena Recreation center fieldhouse Lily Lake ice arena Total expenditures Excess (deficiency) of revenues over expenditures Budgeted Variance with Amounts Final Budget Original and Positive Final Actual Amounts (Negative) $ 1,525,600 $ 1,621,326 55,000 24,270 - 3,851 1,580,600 1,649,447 $ 95,726 (30,730) 3,851 68,847 950,445 417,594 360,209 1,728,248 1,034,324 201,263 180,231 1,415,818 (83,879) 216,331 179,978 312,430 OTHER FINANCING SOURCES (USES) Transfers in Transfers (out) Capital lease Sale of property Total other financing sources (uses) Net change in fund balance Fund balance- January 1 Fund balance- December 31 (147,648) 233,629 381,277 453,500 (457,518) 89,526 (457,518) 51,324 27,500 (289,168) (363,974) 51,324 27,500 (285,150) (4,018) $ (151,666) (55,539) 1,234,211 $ 1,178,672 The notes to the financial statements are an integral part of this statement. 96,127 icu CITY OF STILLWATER, MINNESOTA LIBRARY FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 Budgeted Amounts Original and Final Final REVENUES Charges for services Interest Donations Miscellaneous Total revenues EXPENDITURES Current: Culture and recreation Operations Plant Total expenditures Excess (deficiency) of revenues over, expenditures Actual Amounts Variance with Final Budget Positive (Negative) $ 35,000 $ 50,400 $ 62,533 $ 12,133 1,000 1,000 1,754 754 12,500 12,500 4,994 (7,506) 16,500 24,790 19,710 (5,080) 65,000 88,690 _ 88,991 301 1,017,440 974,530 884,720 89,810 237,253 232,129 223,584 8,545 1,254,693 1,206,659 1,108, 304 98,355 (1,189,693) (1,117,969) (1,019,313) 98,656 OTHER FINANCING SOURCES Transfers in Net change in fund balance Fund balance- January 1 Fund balance- December 31 The notes to the financial statements are an integral part of this statement. 1,189,693 1,117, 969 1,057,619 (60, 350) $ $ - 38,306 $ 38,306 27,732 $ 66,038 37 CITY OF STILLWATER, MINNESOTA PARKSFUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 EXPENDITURES Current: Culture and recreation 1,027,567 981,117 762,181 218,936 Excess (deficiency) of revenues over expenditures (1,004,567) (958,117) (738,330) 219,787 OTHER FINANCING SOURCES (USES) Transfers in 999,567 953,117 753,480 (199,637) Transfers out - - Variance with (291) Budgeted Amounts (4,010) Final Budget 754,179 Original and Net change in fund balance $ - $ - 15,849 Positive Fund balance - January 1 Final Final Actual Amounts (Negative) REVENUES Licenses and permits $ 1,000 $ 1,000 $ 1,049 $ 49 Charges for services 12,000 12,000 15,913 3,913 Interest 10,000 10,000 5,282 (4,718) Miscellaneous - - 1,607 1,607 Total revenues 23,000 23,000 23,851 851 EXPENDITURES Current: Culture and recreation 1,027,567 981,117 762,181 218,936 Excess (deficiency) of revenues over expenditures (1,004,567) (958,117) (738,330) 219,787 OTHER FINANCING SOURCES (USES) Transfers in 999,567 953,117 753,480 (199,637) Transfers out - - (291) (291) Sale of property 5,000 5,000 990 (4,010) Total other financing sources (uses) 1,004,567 958,117 754,179 (203,938) Net change in fund balance $ - $ - 15,849 $ 15,849 Fund balance - January 1 275,287 Fund balance- December 31 $ 291,136 The notes to the financial statements are an integral part of this statement. 38 THIS PAGE IS INTENTIONALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS PROPRIETARY FUNDS December 31, 2009 ASSETS Current assets: Cash and cash equivalents Accrued interest receivable Accounts receivable Due from other governments Prepaid items Total current assets Noncurrent assets: Capital Assets: Land Building and other improvements Improvements other than building Machinery and equipment Vehicles Infrastructure Construction in progress Less accumulated depreciation Total capital assets (net of accumulated depreciation) Total assets LIABILITIES Current liabilities: Accounts payable Contracts payable Salaries payable Interfund payable Due to other governments Due to component unit Compensated absences payable Total current liabilities Noncurrent liabilities: Compensated absences Net OPEB obligation Total noncurent liabilities Total liabilities NET ASSETS Net assets, invested in capital assets Unrestricted Total net assets Business -type Activities Sanitary Storm Sewer Sewer $ 1,261,210 $ 245,276 2,963 695 484,412 61,670 121,474 1,989 1,870,059 309,630 442,523 - 242,721 179,568 476,615 12,780 9,627,271 (4,322,736) (27,569) 6,466,394 164,779 8,336,453 474,409 43,320 9,616 16,137 8,427 77,500 8,253 7,495 8,114 2,228 7,145 33,235 53,441 21,473 74,914 152,414 6,466,394 1,717,645 $ 8,184,039 45,931 15,696 61,627 94,862 164,779 214,768 $ 379,547 The notes to the financial statements are an integral part of this statement, 40 - Enterprise Funds Signs and Lighting Parking Totals $ - $ 426,454 $ 1,932,940 - 1,121 4,779 50,957 6,530 603,569 - 378 378 1,058 584 125,105 52,015 435,067 2,666,771 - 122,920 - 39,575 - 442,502 - 177,509 - 31,851 9,999 (300,015; - 524,341 52,015 959,408 122,920 39,575 885,025 599,798 521,246 9,627,271 9,999 4,650,320 7,155,514 9,822,285 21,428 6,347 79,348 - - 7,495 3,290 2,833 23,853 110,427 - 110,427 - - 2,228 - - 16,137 2,767 1,939 20,278 137,912 11,119 259,766 7,401 16,405 123,178 6,353 4,482 48,004 13,754 20,887 171,182 151,666 32,006 430,948 - 524,341 7,155,514 (99,651) 403,061 2,235,823 �$ (99,651) $ 927,402 $ 9,391,337 41 CITY OF STILLWATER, MINNESOTA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS Year ended December 31, 2009 Business -type Activities Sanitary Storm Sewer Sewer OPERATING REVENUES Charges for services $ 1,874,504 $ 491,514 OPERATING EXPENSES Personnel services Supplies Other services and charges Miscellaneous Depreciation Total operating expenses 341,200 24,403 1,544,511 5,634 268,224 2,183,972 266,055 6,789 175,569 42,976 16,602 507,991 Income (loss) from operations NONOPERATING REVENUES Interest income Other income Total nonoperating revenues Income (loss) before contributions and transfers Capital contributions Transfers out Change in net assets Net assets, January 1 Net assets, December 31 (309,468) (16,477) 41,682 4,873 30,572 - 72,254 4,873 (237,214) (11,604) 138,000 40,000 (40,000) (47,372) (139,214) (18,976) 8,323,253 398,523 $ 8,184,039 $ 379,547 The notes to the financial statements are an integral part of this statement 42 - Enterprise Funds Signs and Lighting Parking Totals $ 372,524 $ 178,588 $ 2,917,130 100,330 95,221 802,806 12,095 14,022 57,309 258,325 50,817 2,029,222 108 2,152 50,870 - 37,931 322,757 370,858 200,143 3,262,964 1,666 (21,555) (345,834) 8,035 54,590 - 30,572 8,035 85,162 1,666 (13,520) (260,672) 178,000 (87,372) 1,666 (13,520) (170,044) (101,317) 940,922 9,561,381 $ (99,651) $ 927,402 $ 9,391,337 43 CITY OF STILLWATER, MINNESOTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS Year Ended December 31, 2009 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users Payments to suppliers Payments to employees Net cash from operating activities CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Payment on loan from other funds Net cash from noncapital financing activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition and construction of capital assets Transfer to other funds Proceeds from taxes, assessments, connections Net cash from capital and related financing activities CASH FLOWS FROM INVESTING ACTIVITIES Interest received on investments Net cash from investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, January 1 Cash and cash equivalents, December 31 NON -CASH TRANSACTIONS AFFECTING FINANCIAL POSITION Contributions of capital assets received RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation expense (Increase) Decrease in Assets: Accounts receivable Due from other governments Prepaid items Increase (Decrease) in Liabilities: Accounts payable Contracts payable Salaries payable Due to other governments Due to component unit Compensated absences payable Net OPEB obligation Total adjustments Net cash from operating activities The notes to the financial statements are an integral part of this statement Business -type Activities - Sanitary Storm Sewer Sewer $ 1,854,350 $ 485,233 (1,605,884) (244,402) (308,432) (230,667) (59,966) 10,164 (4,656) (136,142) (40,000) (47,372) 30,572 (14,084) (183,514) 52,976 8,623 52,976 8,623 (21,074) (164,727) 1,282,284 410,003 $ 1,261,210 $ 245,276 $ 138,000 $ 40,000 $ (309,468) $ (16,477) 268,224 16,602 (25,131) (6,633) 4,977 352 (7,524) (37,346) (10,035) - (10,506) 1,376 1,275 (29) 1,473 13,563 - 20,655 25,753 10,737 8,360 $ 249,502 $ 26,641 $ (59,966) $ 10,164 44 Enterprise Funds Signs and Lighting Parking Totals $ 367,701 $ 178,264 $ 2,885,548 (269,908) (66,061) (2,186,255) (95,601) (90,701) (725,401) 2,192 21,502 (26,108) (2,192) - (2,192) (2,192) - (2,192) (90,946) (231,744) (87,372) 30,572 (90,946) (288,544) - 12,167 73,766 - 12,167 73,766 - (57,277) (243,078) - 483,731 2,176,018 $ - $ 426,454 $ 1,932,940 178,000 $ 1,666 $ (21,555) $ (345,834) 37,931 322,757 (4,823) (200) (36,787) (124) 5,205 (7,524) 842 5,670 (40,869) - (4,347) (14,853) 74 1,084 3,809 (222) (393) 829 - - 13,563 1,285 1,033 48,726 3,370 2,403 24,870 $ 526 $ 43,057 $ 319,726 $ 2,192 $ 21,502 $ (26,108) 45 CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS FIDUCIARY FUNDS December 31, 2009 ASSETS Cash and pooled investments - held in escrow LIABILITIES Accounts payable TIF Note Agency Fund $ 282,742 $ 282,742 The notes to the financial statements are an integral part of this statement. 46 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement December 39, 2009 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of the State of Minnesota law. The Mayor is the president of the Council and together with the City Council comprises the governing body of the City, which is responsible for directing the activities of the City. The City provides the following services: police and fire protection, highways and streets, parks, storm sewer, sanitary sewer, planning, zoning, and general administration. The basic financial statements of the City of Stillwater have been prepared in conformity with U.S. generally accepted accounting principles as applied to governmental units by the Governmental Accounting Standards Board (GASB). The following is a summary of the significant accounting policies: A. FINANCIAL REPORTING ENTITY As required by U.S. generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Stillwater and its component unit. A component unit is a legally separate entity for which the primary government is financially accountable, or for which the exclusion of the component unit would render the financial statements of the primary government misleading. The criteria used to determine if the primary government is financially accountable for a component include whether or not the primary government appoints the voting majority of the potential component unit's board, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. COMPONENT UNIT In conformity with U.S. generally accepted accounting principles, the financial statements of the component unit have been included in the financial reporting entity as a discretely presented component unit. Boa rd of Water Commission The component unit column of the accompanying financial statements includes the financial data of the Board of Water Commission. This financial information is presented in a separate column to emphasize the Board of Water Commission is legally separate from the City. The Board of Water Commission was created and prescribed by the City Charter. The Commission is a three member governing board appointed by the City Council. The purpose of the Commission is to manage, control, maintain and account for the water works system owned by the City. Financial activities and budgetary control responsibilities lie with the Commission. Debt issuance must be approved by the City Council and the legal liability for debt issuance remains with the City. Operations of the water works system are funded solely by user rate fees set by the Commission. The Commission is presented as a proprietary fund type (business -type activity). Complete audited financial statements for the Board of Water Commission may be obtained by writing the Board of Water Commission, 204 North 3 Street, Stillwater, Minnesota 55082. OTHER ORGANIZATION The Stillwater Fire Department Relief Association is organized as a non -profit organization, legally separate from the City, by the member to provide pension and other benefits to such members, in accordance with Minnesota statutes and the Association's by -laws. Its board of directors is appointed by the membership of the Association and not by the City Council. The Association issues its own set of financial statements. All funding is conducted in accordance 47 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 with applicable Minnesota statutes, whereby state aids flow to the Association. The Association pays benefits directly to its members. Because the Association is fiscally independent of the City, the financial statements of the Association have not been included as a component of the City's reporting entity. B. BASIC FINANCIAL STATEMENTS 1. Government -Wide Statements The government -wide financial statements (i.e., the statement of net assets and the statement of activities) display information about the primary government and its component unit. These statements include the financial activities of the overall City government, except for fiduciary activities. As a general rule, the effect of Intertund activity has been eliminated from the government -wide financial statements. Exceptions to this general rule are charges between the City enterprise funds and various other function of government. Eliminations of these charges would distort the direct costs and program revenues reported for the various functions concerned. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges to external parties for support. In the government-wide statement of net assets, both the governmental and business -type activities columns: (a) are presented on a consolidated basis by column; and (b) are reported on a full accrual, economic resource basis, which recognizes all long -term assets and receivables as well as long -term debt and obligations. The City's net assets are reported in three parts: (a) invested in capital assets, net of related debt; (b) restricted net assets; and (v) unrestricted net assets. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed to finance qualifying activities. The statement of activities demonstrates the degree to which the direct expenses of each function of the City's governmental activities and different business -type activity are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or activity. Program revenues include: (a) fees, fines, and charges paid by the recipients of goods, services, or privileges provided by a given function or activity; and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or activity. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. 2. Fund Financial Statements The fund financial statements provide information about the City's funds, including its fiduciary funds. Separate statements for each fund category-- govemmental, proprietary, and fiduciary--are presented. The emphasis of governmental and proprietary fund financial statements is on major individual governmental and enterprise funds, with each displayed as separate columns in the fund financial statements. All remaining governmental funds are aggregated and reported as nonmajor funds. Proprietary fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and investment earnings, result from nonexchange transactions or incidental activities. 48 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 The City reports the following major governmental funds: General Fund The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. St Croix Valley Recreation Center Fund This fund is used to account for the operation of the sports facility in Stillwater. Library Fund This fund is used to account for the operations of the City's library. Parks Fund The parks fund is used to account for the operations of the City's parks. Debt Service Fund The debt service fund is used to account for the accumulation of resources for, and the payment of, long -term debt principal, interest and related costs. Capital Proiects Fund This fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds. TIF Districts Fund This fund is used to account for financial resources to be collected by and used in the City's tax increment financing districts. The City reports the following major proprietary funds: Sanitary Sewer Fund The sanitary sewer fund accounts for the provision of sanitary sewer service to the residents and commercial and industrial establishments of the City. Storm Sewer Fund The storm sewer fund accounts for the provision of storm sewer service to the residents and commercial and industrial establishments of the City. Signs and Lighting Fund The signs and lighting fund accounts for the operation and maintenance of the City's sign and lighting system. Parking Fund The parking fund accounts for the operation of parking facilities located in downtown Stillwater. Additionally the City reports the following fiduciary fund: Agency Fund To account for assets held as an agent for individuals, private organizations, other governmental units, and/or other funds. The City's agency fund accounts for pass - through funds associated with TIF related construction. 49 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING The government -wide, and proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Agency funds, which are included in the Fiduciary Funds, do not have a measurement focus. Private- sector standards of accounting and financial reporting issued prior to December 1, 1989, ge nerally are followed in both the government -wide and proprietary-fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The City and its component unit have elected not to follow subsequent private - sector guidance. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. The City considers all revenues to be available if they are collected within 60 days after the end of the current period. Property and other taxes, licenses, and interest are all considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on long -term debt, compensated absences, and claims and judgments, which are recognized as expenditures to the extent that they have matured. Proceeds of long -term debt and acquisitions under capital leases are reported as other financing sources. The City reports deferred revenue on its governmental fund balance sheets. Deferred revenues arise when a potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenue also arises when resources are received prior to the incurrence of the qualifying expenditure. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. Proprietary funds distinguish operating revenues and expenses from nonoperating item. Operating revenues and expenses generally result from providing services and producing and delivering goods in connections with a proprietary fund's principal ongoing operations. The principal operating revenue of the City's enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. The component unit, the Board of Water Commissions, reports its financial statements under the accrual basis of accounting as a proprietary fund type. D. BUDGETS Budgets are adopted on a basis consistent with U.S. generally accepted accounting principles. Annual appropriated budgets are adopted for the general fund and other major governmental funds as follows: St. Croix Valley Recreation, Library, and Parks fund. The City also adopts a budget for the nonmajor governmental Special Events fund, and Washington County Recycling Grant fund which are presented in the combining and individual fund section of the Comprehensive Annual Financial Report. 50 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 E. LEGAL COMPLIANCE - BUDGETS The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Administrator submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is legally approved by passage of a resolution. 4. The City Council may authorize transfer of budgeted amounts between funds and may approve additional expenditures for departments in excess of the amount budgeted. 5. Formal budgetary integration is employed as a management control device during the year for the general fund and other budgeted funds. Formal budgetary integration is not employed for the debt service and the capital projects funds because effective budgetary control is achieved through general obligation bond indenture provisions and project contracts. F. CASH, CASH EQUIVALENTS AND INVESTMENTS Cash balances from all funds are pooled and invested to the extent available in investments authorized by Minnesota statutes. Earnings from investments are allocated to individual funds on the basis of the fund's equity in the cash and investment pool. The City provides temporary advances to funds that have insufficient cash balances by means of an advance from another fund shown as interfund receivables in the advancing fund, and an interfund payable in the fund with the deficit, until adequate resources are received. These interfund balances are eliminated for the statement of net assets presentation. Investments are stated at fair value as of the balance sheet date, except for investments with original maturities of less than one year, which are carried at cost. Interest earnings are accrued at the balance sheet date. For purposes of the statement of cash flows of the proprietary funds, the cash equivalents are considered to be all highly liquid investments with a maturity of three months or less when purchased. All of the cash and investments allocated to the proprietary funds have original maturities of 90 days or less. Therefore, the entire balances in such funds are considered cash equivalents. G. PREPAID ITEMS Payments made to vendors for services that will benefit periods beyond December 31, 2009, are recorded as prepaid items. H. INVENTORIES The inventories of the component unit are valued at the lower of cost (first -in, first -out method) or market. Inventories of the component unit are recorded as expenditures when consumed rather than when purchased. 51 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 PROPERTY TAX LEW AND REVENUE RECOGNITION On or before July 1 each year, all departments of the City submit budget requests to the City Administrator so that a budget may be prepared and a tax levy adopted for the following fiscal year. The budget is prepared by fund, function and department and includes information on the past year, current year estimates, and requested appropriations for the next fiscal year. Revenue estimates are prepared by the Finance Department, including the estimated tax levy needed to support City expenditures. The proposed budget and tax levy is presented to the City Council for review by August 31. The City Council reviews and makes changes to the proposed budget and tax levy. By September 15, a "proposed tax levy" is certified to the State of Minnesota and Washington County. Minnesota statutes require the counties to send out preliminary tax notices to all property owners showing the prior year's tax levy and proposed tax levy, including dollars and percentage increase or decrease between years for all taxing jurisdiction. After November 25, and before December 25, Minnesota statutes require the City to hold a public hearing and present the budget and proposed tax levy to the citizens. The City Council must adopt the final budget and "final tax levy" after closing the public hearing. The final tax levy must be less than or equal to the proposed tax levy. The final tax levy must be certified to Washington County be December 31 or the previous year's tax levy will be used by default. The County is responsible for billing and collecting all property taxes for itself, the City, the local School District and other taxing authorities. Such taxes become a lien on January 1 and are recorded as receivables by the City at that date. Real property taxes are payable (by property owners) on May 15 and October 15 of each calendar year. Personal property taxes are payable by taxpayers on February 28 and June 30 of each year. These taxes are collected by the County and remitted to the City on or before July 15 and December 15 of the same year. Delinquent collections for November and December are received the following January. The City has no ability to enforce payment of property taxes by property owners. The County possesses this authority. Within the governmental fund financial statements, the City recognizes property tax revenue when it becomes both measurable and available to finance expenditures of the current period. In practice, current and delinquent taxes and State credits received by the City in July, December and the following January are recognized as revenue for the current year. Taxes and credits not received at the year -end are classified as delinquent and due from county taxes receivable. The portion of delinquent taxes not collected by the City in January is fully offset by deferred revenue because it is not available to finance current expenditures. Property tax levies in governmental activities is susceptible to full accrual on the government- wide statements. J. SPECIAL ASSESSMENT REVENUE RECOGNITION Special assessments are levied against benefited properties for the cost or a portion of the cost of special assessment improvement projects in accordance with State Statutes. These assessments are collectible by the City over a term of years usually consistent with the term of the related bond issue. Collection of annual installments (including interest) is handled by the County Auditor in the same manner as property taxes. Property owners are allowed to (and often do) prepay future installments without interest or prepayment penalties. 52 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 Within the fund financial statements, the revenue from special assessments is recognized by the City when it becomes measurable and available to finance expenditures of the current fiscal period. In practice, current and delinquent special assessments received by the City are recognized as revenue for the current year. Special assessments are collected by the County and remitted by December 31 (remitted to the City the following January) and are also recognized as revenue for the current year. All remaining delinquent, deferred and special deferred assessments receivable in governmental funding are completely offset by deferred revenues. Special assessment levies in governmental activities is susceptible to full accrual on the government -wide statements. Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that property until full payment is made or the amount is determined to be excessive by the City Council or court action. If special assessments are allowed to go delinquent, the property is subject to tax forfeit sale and the first proceeds of that sale (after costs, penalties and expenses of sale) are remitted to the City in payment of delinquent special assessments. Generally, the City will collect the full amount of its special assessments not adjusted by City Council or court action. Pursuant to State Statutes, a property shall be subject to a tax forfeit sale after three years unless it is homesteaded, agricultural or seasonal recreational land in which event the property is subject to such sale after five years. K. INTERFUND RECEIVABLES /PAYABLES During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. Any resulting short-term loan balances are classified as interfund receivables and payables. The non - current portion of interfund loans, if any, is reported as "advances to /from other funds." Advances between funds are offset by a fund balance reserve account in applicable governmental funds to indicate they are not available for appropriation and are not expendable from available financial resources. L. CAPITAL ASSETS Capital assets, which include property, plant, equipment, and infrastructure assets (e.g. roads, sidewalks, street lights, and similar items) are reported in the applicable governmental or business -type activities columns in the government wide financial statements. Infrastructure assets have been capitalized retroactively to 1980. Capital assets exceeding the City's capitalization threshold of $1,000 are recorded at historical cost or estimated historical cost if purchased or constructed. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of Activities with accumulated depreciation reflected in the Statement of Net Assets. Capital assets are depreciated using the straight -line method over their estimated useful lives. Because surplus assets are sold for an immaterial amount when declared as no longer needed for City purposes, no salvage value is taken into consideration for depreciation. Useful lives vary from 3 to 30 years for Buildings, Office Furniture and Equipment, Vehicles, Machine Shop and Equipment and Other assets, and 25 to 80 years for Infrastructure. Capital assets not being depreciated include land and construction in progress. Component Unit Utility plant, property, and equipment are recorded at cost, or in the case of contributions, at fair market value to the time received. Depreciation is calculated using the straight -line method over the assets' estimated useful lives, ranging from five to fifty years. 53 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 M. COMPENSATED ABSENCES Sick leave and vacation benefits accrue to employees based upon their term of employment and in accordance with the individual labor agreements. Vested or accumulated vacation or sick leave is accrued as incurred in the government-wide and proprietary fund financial statements. No liability is recorded for nonvesting accumulating rights to receive sick pay benefits. The current portion is calculated based on historical trends. Comoonent unit The Board of Water Commission records a long -term liability for employee compensated absences consisting of vested sick pay and current liability for vested vacation. Employees may carry over five vacations days and one hundred sick days. Employees are compensated for sick days in excess of one hundred days at year end and for all vested sick days and vacations days upon termination. N. LONG -TERM OBLIGATIONS In the government-wide financial statements, long -term debt and other long -term obligations are reported as liabilities in the applicable governmental activities. Bond premiums and discounts are deferred and amortized over the life of the bonds using the straight -line method. Bond issue costs, if material, are reported as deferred charges and amortized over the term of the related debt using the straight -line method. In the governmental fund financial statements, bond premiums and discounts, as well as bond issue costs are recognized during the current period. The face amount of the debt issue is reported as on other financing source. Premiums received on debt issuances are reported as other financing sources while discounts are reported as other financing uses. Issue costs are reported as debt service expenditures. O. FUND EQUITY In the governmental fund financial statements, reservations of fund balance represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. P. INTERFUND TRANSACTIONS Interfund service transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures /expenses in the reimbursing fund and as reductions of expenditures or expenses in the fund that is reimbursed. All other interfund transactions are reported as transfers. All interfund transactions are eliminated except for activity between governmental activities and business -type activities for presentation in the entity wide statements of net assets and statements of activities. [�V' CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 NOTE 2 DEPOSITS AND INVESTMENTS The City maintains a cash and investment pool that is available for use by all funds. Each fund type's portion of this pool is displayed on the statement of net assets and the balance sheet as "Cash and pooled investments ". In accordance with Minnesota Statutes, the City maintains deposits at financial institutions which are authorized by the City Council. Custodial Credit Risk — Custodial credit risk for deposits is the risk that in the event of a bank failure, the City's deposits may not be returned to it. The City and its component unit does not have a deposit policy for custodial risk instead follows Minnesota Statutes for deposits. Minnesota Statutes require that all deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledges must equal 110% of the deposits not covered by insurance or corporate surety bonds. Authorized collateral include: U.S. government treasury bills, notes, or bonds; issues of U.S. government agency; general obligations of state or local government rated "A" or better; revenue obligations of a state or local government rated "AA" or better, irrevocable standby letter of credit issued by a Federal Home Loan Bank; and time deposits insured by a federal agency. Minnesota Statutes require securities pledged as collateral be held in safekeeping in a restricted account at the Federal Reserve Bank or at an account at a trust department of a commercial bank or other financial institution not owned by the depository. The City's deposits at December 31, 2009 in the amount of $2,747,257 were entirely covered by federal depository insurance or by surety bonds and collateral in accordance with Minnesota Statutes. Component Unit The Board of Water Commissions deposits at December 31, 2009 in the amount of $1,878,288 were entirely covered by federal depository insurance or by surety bonds and collateral in accordance with Minnesota Statutes. Investments Minnesota statutes authorize the City to invest in the following: a) Direct obligations or obligations guaranteed by the United States or its agencies. b) Shares of investment companies registered under the Federal Investment Company Act of 1940 and received the highest credit rating, is rated in one of the two highest rating categories by a statistical rating agency, and all of the investments have a final maturity of thirteen months or less. c) General obligations rated "A" or better; revenue obligations rated "AA" or better. d) General obligations of the Minnesota Housing Finance Agency rated "A" or better. e) Bankers acceptance of United States banks eligible for purchase by the Federal Reserve System. f) Commercial paper issued by United States corporations or their Canadian subsidiaries, of the highest quality category by at least two nationally recognized rating agencies, and maturing in 270 days or less. g) Guaranteed investment contracts guaranteed by the United States commercial banks or domestic branches of foreign banks or United States insurance companies if similar debt 55 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 obligations of the issuer or the collateral pledged by the issuer is the top two rating categories. h) Repurchase or reverse repurchase agreements and securities lending agreements financial institutions qualified as a "depository" by the government entity, with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker - dealers. At December 31, 2009, the City's investment bank balances were as follows: Cash Investments Held by Trustee: Fair Type Value United States Treasury Securities $ 5,800,134 The investments held by the trustee are in a mutual fund (which is rated Aaa) that invests in US Treasury Securities. These investments are held by an escrow agent in accordance with escrow agreements established with the sale of the MN Tax Increment Revenue Bonds (The Lofts of Stillwater Project) Series 2006. This escrow account will be used to collect tax revenues and remit its payment obligations. These funds are recorded in the City's financial statements as an agency fund. Investments Held with Broker: Interest Rate Risk Interest rate risk is the risk that changes in interest rates that will adversely affect the fair value of an investment. As a means of limiting the City's exposure to interest rate risk, the City's investment policy limits 25% of the City's total investment portfolio to maturities not to extend beyond 5 years and under no circumstance should any investment maturity extend beyond 10 years without prior City Council approval. As of December 31, 2009, the City had the following investments and maturities: Type Repurchase agreement Money market funds Municipal bonds Negotiable CDs US Agencies: Federal Farm Credit Banks Federal Home Loan Federal National Mortgage Association Federal Home Loan Mortgage Corporation Total Fair Less Than 1 to 5 5 to 10 Value 1 Year Years Years $ 2,008,329 $ 2,008,329 $ - $ - 9,760,273 9,760,273 - - 138,069 - 138,069 - 6,042,631 4,870,180 1,172,451 - 503,185 503,185 - - 4,225,186 1,003,425 2,517,175 704,586 501,555 - 501,555 - 3,498,949 - 2,503,079 995,870 $ 26,678,177 $ 18,145,392 $ 6,832,329 $ 1,700,456 Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This risk is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City's investment policy does not further address credit risk beyond what is prescribed in Minnesota Statute §118A. As of December 31, 2009, the investments, as rated by Moody's Investors Service, had the following ratings: F-: CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 Type Credit Qu ality Rating Amount Money market funds Aaa $ 9,760,273 Municipal bonds AA 138,069 US Agencies: Machinery and Equipment 6,089,900 Federal Farm Credit Banks Aaa 503,185 Federal Hone Loan Aaa 4,225,186 Federal National Mortgage Association Aaa 501,555 Federal Home Loan Mortgage Corporation Aaa 3,498,949 Total Total Capital Assets, Being Depredated $ 18,627,217 Concentration of Risk The City places no limit on the amount that the City may invest in any one issuer, but limits individual investment instrument amounts to $500,000 or less. As of December 31, 2009, the investments which individually comprise more than 5 percent of the City's total investments were US Agencies of which comprised of the following types: Type Amount US Agencies: Federal Farm Credit Banks $ 503,185 Federal Home Loan 4,225,186 Federal National Mortgage Association 501,555 Federal Home Loan Mortgage Corporation 3,498,949 Custodial Risk For an investment, custodial credit risk is the risk that, in couterparty, the City will not be able to recover the value of securities that are in the possession of an outside party. The specific for investment custodial credit risk. NOTE 3 CAPITAL ASSETS Percentage 2.44% 20.48% 2.43% 16.96% the event of failure of the its investment or collateral City does not have a policy Capital asset activity for the year ended December 31, 2009 was as follows: Beginning Ending Balance Increases Decreases Balance Governmental Activities: Capital Assets, Not Being Depreciated Land $ 8,111,426 $ - $ - $ 6,111,426 Construction in Process 15,029,049 7,579,206 14,372,623 8,235,632 Total capital assets, not being depredated 23,140,475 7,579,206 14,372,623 16,347,058 Capital Assets, Being Depreciated: Buildings and Other Improvements 24,995,323 12,180,953 - 37,176,276 Improvements Other Than Buildings 3,854,403 294,824 - 4,149,227 Machinery and Equipment 6,089,900 494,829 466,454 6,118,275 Vehicles 4,180,350 289,149 362,614 4,106,885 Infrastructure 46,240,532 1,883,562 382,939 47,741,155 Total Capital Assets, Being Depredated 85,360,508 15,143,317 1,212,007 99,291,818 Accumulated Depredation for: Buildings and Other Improvements 7,781,940 948,708 - 8,730,648 Improvements Other Than Buildings 794,223 188,409 - 982,632 Machineryand Equipment 3,246,326 552,943 442,612 3,356,657 vehicles 2,313,858 357,034 340,233 2,330,659 Infrastructure 10,442,795 1,556,684 272,060 11,727,419 Total Accumulated Depreciation 24,579,142 3,603,778 1,054,905 27,128,015 Total Capital Assets, Being Depreciated, Net 60,781,366 11,539,539 157,102 72,163,803 Governmental Activities Capital Assets, Net $ 83,921,841 $19,118,745 $14,529,725 $ 88,510,861 57 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2409 NOTE 4 Depreciation expense was charged to governmental functions as follows: General government Beginning Public safety 351,746 Ending 1,916,362 Balance Increases Decreases Balance Business -Type Activities: Capital Assets, Not Being Depreciated Land $ 122,920 $ - $ - $ 122,920 Construction in Process 273,767 9,999 273,767 9,999 Total capital assets, not being depreciated 396,687 9,999 273,767 132,919 Capital Assets, Being Depreciated: Buildings and Other Improvements 39,575 - - 39,575 Improvements Other Than Buildings 606,602 278,423 - 885.025 Machinery and Equipment 345,800 257,090 3,092 599,798 Vehicles 521,246 - - 521,246 Infrastructure 9,489,271 138,000 - 9,627,271 Total Capital Assets, Being Depreciated 11,002,494 673,513 3,092 11,672,915 Accumulated Depreciation for. Buildings and Other Improvements 1,585 792 - 2,377 Improvements Other Than Buildings 198,936 30,392 3,092 226,236 Machinery and Equipment 178,371 45,198 - 223,569 Vehicles 225,790 31,268 - 257,058 Infrastructure 3,725,972 215,108 - 3,941,080 Total Accumulated Depredation 4,330,654 322,758 3,092 4,650,320 Total Capital Assets, Being Depredated, Net 6,671,840 350,755 - 7,022,595 Business -Type Capital Assets, Net $ 7,068,527 $ 360,754 $ 273,767 $$ 7,155,514 Component Unit: Capital Assets, Not Being Depredated Land $ 4,987 $ - $ - $ 4,987 Construction in Process 184,461 667,811 - 852,272 Total capital assets, not being depredated 189,448 667,811 - 857,259 Capital Assets, Being Depreciated: Equipment 589,392 41,040 32,594 597,838 Distribution System 15,589,263 109,043 - 15,698,306 Total Capital Assets, Being Depredated 16,178,655 150,083 32,594 16,296,144 Accumulated Depredation for: Equipment 436,117 39,560 32,594 443,083 Distribution System 4,925,362 341,433 - 5,266,795 Total Accumulated Depredation 5,361,479 380,993 32,594 5,709,878 Total Capital Assets, Being Depredated, Net 10,817,176 (230,910) - 10,586266 Component Unit Capital Assets, Net $11,006,624 $ 436,901 $ - $11,443,525 Depreciation expense was charged to governmental functions as follows: General government $ 255,661 Public safety 351,746 Public works 1,916,362 Culture and Recreation 1,080,009 Total Depreciation E )Vense, Governmental Activities $ 3,603,778 LEASES CAPITAL LEASE The City has entered into a lease agreement as lessee for financing the acquisition of lighting equipment for an outdoor ice skating rink at the City's St. Croix Valley Recreation Center. This 58 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of their future minimum lease payments as of the inception date. The asset acquired through capital lease is as follows: Governmental Activities Asset Machinery and equipment $ 51,324 Less: Accumulation depreciation - Total $ 51,324 The future minimum lease obligations and the net present value of these minimum lease payments as of December 31, 2009, are as follows: NOTE 5 LONG -TERM DEBT GENERAL OBLIGATION BONDS The City issues general obligation bonds for general government, improvement, revenue and tax increment activities. General obligation bonds are direct obligations of the City and pledge the full faith, credit, and taxing power of the City. The general government bonds outstanding are to be repaid from general tax levies. The improvement debt is expected to be repaid primarily from the special assessments to benefited properties. Debt service funds related to the retirement of the improvement bond issues having a fund balance of $937,943 as of December 31, 2009, have been established to cover defaults by the property owners. Delinquent and deferred special assessments receivable as of December 31, 2009, amount to $495,537. The revenue bonds are expected to be paid from revenues generated from the project. The tax increment bonds outstanding are to be paid from the pledged tax increment revenues. Total interest incurred and charged to expense during the year ended December 31, 2009 in the government -wide financial statements of the primary government was $1,286,753. Component Unit The Board of Water Commission interest incurred and charged to expense was $28,023 during 2009. 59 Governmental Year Ending December 31 Activities 2010 $ 11,927 2011 11,927 2012 11,927 2013 11,927 2014 11,927 Total minimum lease payments 59,635 Less: amount representing interest (8,311) Presentvalue of minimum lease payments $ 51,324 NOTE 5 LONG -TERM DEBT GENERAL OBLIGATION BONDS The City issues general obligation bonds for general government, improvement, revenue and tax increment activities. General obligation bonds are direct obligations of the City and pledge the full faith, credit, and taxing power of the City. The general government bonds outstanding are to be repaid from general tax levies. The improvement debt is expected to be repaid primarily from the special assessments to benefited properties. Debt service funds related to the retirement of the improvement bond issues having a fund balance of $937,943 as of December 31, 2009, have been established to cover defaults by the property owners. Delinquent and deferred special assessments receivable as of December 31, 2009, amount to $495,537. The revenue bonds are expected to be paid from revenues generated from the project. The tax increment bonds outstanding are to be paid from the pledged tax increment revenues. Total interest incurred and charged to expense during the year ended December 31, 2009 in the government -wide financial statements of the primary government was $1,286,753. Component Unit The Board of Water Commission interest incurred and charged to expense was $28,023 during 2009. 59 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 General obligation bonds currently outstanding are as follows: Annual debt service requirements to maturity for general obligation debt are as follows: Issue Maturity Interest Original Payable Date Date Rate Issue 12/31/09 PRIMARY GOVERNMENT: G.O. Capital Outlay Bonds G.O. Improvement Bonds G.O. Revenue Bonds December 31, Principal Governmental Activities: Principal Interest Principal Interest 2010 GO. Capital Outlay Bonds: $ 637,725 $ 370,000 $ 98,995 $1,745,000 $ 120,733 $7,840,000 Bonds of 2002A 02/07/02 02/0122 5.13°x6 $ 7,840,000 $ 4,580,000 $1,345,000 Bonds of 2003A 04/01/03 02/01/11 2.67% 1,345,000 365,000 $755,000 Bonds of 2004B 03/01/04 02101/12 2.00% -3.15% 755,000 290,000 $1,480,000 Bonds of 2006A 03/01/05 02/01/13 3.08% 1,480,000 800,000 $3,160,000 Refunding Bonds of 2005B 03/01/05 02/0121 3.63% 3,160,000 2,560,000 $6,4000,000 Bonds of 2006A 02/15/06 02/0126 3.88% 6,400,000 5,330,000 $1,290,000 Bonds of 2007A 03/08/07 02/01/15 3.76% 1,290,000 980,000 $1,445,000 Bonds of 2008A 02/15/08 02/01/16 2.82% 1,445,000 1,295,000 $1,455,000 Bonds of 2009A 02/15/09 02/01/17 2.29% 1,455,000 1,455,000 $1,005,000 Refunding Bonds of 2009B 02/15/09 02/01/19 2.51% 1,005,000 1,005,000 $4,095,000 Refunding Bonds of 2009D 02/15/09 02/0122 2.30% 4,095,000 4,095,000 Total G.O Capital Outlay Bonds 30,270,000 22,755,000 GO. Improvement Bonds: $4,695,000 Bonds of 2004A 03/01/04 02/01/17 2.00% -3.80% 4,695,000 3,120,000 GO. Revenue Bonds: $2,135,000 Bonds of 2000D 04/01/00 06/0120 5.00 % -5.75% 2,135,000 1,480,000 $2,695,000 Refunding Bonds of 2005C 04/01/03 06/01/18 3.39% 2,695,000 1,935,000 $1,420,000 Refunding Bonds of 2009C 02/15/09 06/0120 2.75% 1,420,000 1,420,000 Total G.O. Revenue Bonds 6,250,000 4,835,000 GO. Tax Increment Bonds: $3,435,000 Refunding Bonds of 2003B 04/01/03 02/01/13 2.97% 3,435,000 1,495,000 $5,300,000 Bonds of 2008B 07/01/08 02/0120 423% 5,300,000 5,090,000 Total G.O. Tax Increment Bonds 8,735,000 6,585,000 Total general obligation bonds 49,950,000 37,295,000 COMPONENT UNIT: 2000B G.O.Revenue Bonds 04/01/00 02/01/15 4.00% -5.00% 1,330,000 520,000 Total component unit general obligation bond 1,330,000 520,000 Total reporting entity general obligation bonds $ 51,280,000 $ 37,815,000 Annual debt service requirements to maturity for general obligation debt are as follows: .E PRIMARYGOVBRN LENT Governmental ActNities Years ending G.O. Capital Outlay Bonds G.O. Improvement Bonds G.O. Revenue Bonds December 31, Principal Interest Principal Interest Principal Interest 2010 $ 6,150,000 $ 637,725 $ 370,000 $ 98,995 $1,745,000 $ 120,733 2011 2,220,000 523,540 375,000 88,563 395,000 91,145 2012 2,095,000 456,935 375,000 77,313 305,000 81,239 2013 1,735,000 397,502 385,000 65,148 315,000 72,377 2014 1,550,000 345,263 390,000 52,068 320,000 63,070 2015-2019 5,435,000 1,112,951 1,225,000 69,380 1,595,000 151,635 2020-2024 2,865,000 364,440 - - 160,000 2,800 2025-2029 705,000 28,500 - - - 2030-2031 - - - - - - Total $22,755,000 $ 3,866,856 $ 3,120,000 $ 451,467 $4,835,000 $ 58 2,999 .E CITY OF STILLWATER, MINNESOTA Notes to the Financial: Statement (Continued) December 31, 2009 Annual debt service requirements to maturity for general obligation debt (continued): Current Refundin On February 15, 2009 the City issued $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 2009B (Series 20098 Bonds). The proceeds of the Series 2009E Bonds were used to refund the City's General Obligation Capital Outlay Bonds, Series 1998B (Series 1998E Refunded Maturities). The Series 2009B Bonds constitutes a "current" refunding since the Series 1998B Refunded Maturities were called within 90 days of settlement of the Series 2009B Bonds. The Series 19986 Refunded Maturities were called and prepaid on April 15, 2009. The purpose of this refunding was to achieve interest cost savings of $149,312 with an economic gain of $129,371. Crossover Refundinas Again, on February 15, 2009 the City issued $1,420,000 General Obligation Sports Facilities Revenue Refunding Bonds, Series 2009C (Series 2009C Bonds). The proceeds of the 2009C Bonds were used to refund the City's General Obligation Sports Facilities Revenue Bonds. Series 2000D (Series 2000D Refunded Maturities). The Series 2009C Bonds constitutes a "crossover" refunding of the Series 2000D Refunded Maturities. The proceeds of the Series 2009C Bonds were placed in an escrow account and will be used to make principal and interest payments on the Series 2009C Bonds through the call date of Series 2000D Bonds, which is June 1, 2010. The City will continue to make debt service payments on the Series 2000D Bonds until the call date of June 1, 2010. As a result, both the Series 2009C Bonds liability and the Series 2000D Bonds liability are included in the governmental activities column of the statement of net assets. The purpose of this refunding was to achieve interest cost savings of $172,720 with an economic gain of $146,179. Yet again, on February 15, 2009 the City issued $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D (Series 2009D Bonds). The proceeds of the 2009D Bonds were used to refund the City's General Obligation Capital Outlay Bonds. Series 2002A (Series 2002A Refunded Maturities). The Series 2009D Bonds constitutes a "crossover" refunding of the Series 2002A Refunded Maturities. The proceeds of the Series 2009D Bonds were placed in an escrow account and will be used to make principal and interest payments on the Series 2009D Bonds through the call date of Series 2002A Bonds, which is February 1, 2010. The City will continue to make debt service payments on the Series 2002A Bonds until the call date of February 1, 2010. As a result, both the Series 2009D Bonds liability and the Series 2002A Bonds liability are included in the governmental activities column of the statement of net assets. The purpose of this refunding was to achieve interest cost savings of $292,488 with an economic gain of $242,902. 61 PRIMARY GOVERNMENT COMPONENT UNIT Governmental Activities Years ending G.O. Tax Increment Bonds G.O. Revenue Bonds December 31, Principal Interest Principal Interest 2010 $ 425,000 $ 252,725 $ 90,000 $ 25,683 2011 470,000 238,218 90,000 20,958 2012 500,000 221,850 85,000 16,299 2013 535,000 203,868 85,000 11,688 2014 155,000 191,370 85,000 7,013 2015 -2019 1,040,000 835,105 85,000 2,338 2020-2024 1,385,000 583,619 - - 2025- 2029 1,690,000 265,676 - 2030-2031 385,000 8,181 - - Total $ 6,585,000 $ 2,800,612 $ 520,000 $ 83,979 Current Refundin On February 15, 2009 the City issued $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 2009B (Series 20098 Bonds). The proceeds of the Series 2009E Bonds were used to refund the City's General Obligation Capital Outlay Bonds, Series 1998B (Series 1998E Refunded Maturities). The Series 2009B Bonds constitutes a "current" refunding since the Series 1998B Refunded Maturities were called within 90 days of settlement of the Series 2009B Bonds. The Series 19986 Refunded Maturities were called and prepaid on April 15, 2009. The purpose of this refunding was to achieve interest cost savings of $149,312 with an economic gain of $129,371. Crossover Refundinas Again, on February 15, 2009 the City issued $1,420,000 General Obligation Sports Facilities Revenue Refunding Bonds, Series 2009C (Series 2009C Bonds). The proceeds of the 2009C Bonds were used to refund the City's General Obligation Sports Facilities Revenue Bonds. Series 2000D (Series 2000D Refunded Maturities). The Series 2009C Bonds constitutes a "crossover" refunding of the Series 2000D Refunded Maturities. The proceeds of the Series 2009C Bonds were placed in an escrow account and will be used to make principal and interest payments on the Series 2009C Bonds through the call date of Series 2000D Bonds, which is June 1, 2010. The City will continue to make debt service payments on the Series 2000D Bonds until the call date of June 1, 2010. As a result, both the Series 2009C Bonds liability and the Series 2000D Bonds liability are included in the governmental activities column of the statement of net assets. The purpose of this refunding was to achieve interest cost savings of $172,720 with an economic gain of $146,179. Yet again, on February 15, 2009 the City issued $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D (Series 2009D Bonds). The proceeds of the 2009D Bonds were used to refund the City's General Obligation Capital Outlay Bonds. Series 2002A (Series 2002A Refunded Maturities). The Series 2009D Bonds constitutes a "crossover" refunding of the Series 2002A Refunded Maturities. The proceeds of the Series 2009D Bonds were placed in an escrow account and will be used to make principal and interest payments on the Series 2009D Bonds through the call date of Series 2002A Bonds, which is February 1, 2010. The City will continue to make debt service payments on the Series 2002A Bonds until the call date of February 1, 2010. As a result, both the Series 2009D Bonds liability and the Series 2002A Bonds liability are included in the governmental activities column of the statement of net assets. The purpose of this refunding was to achieve interest cost savings of $292,488 with an economic gain of $242,902. 61 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 OTHER LONG -TERM DEBT In 2000 and 2003, the City entered into a $1,100,000 and an $850,000, respectively, Stream Protection and Improvement Loan agreements with the State of Minnesota to finance the diversion of storm water runoff from Browns Creek. Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from the mitigation project. Annual debt service requirements to maturity for other long -term debt are as follows: Years ending Other Long -Term Debt December 31, Principal Interest 2010 $ 195,000 $ - 2011 140,000 - 2012 85,000 - 2013 42,500 - Total $ 462,500 $ - CHANGE IN LONG -TERM LIABILITIES The following is a schedule of changes in the City's long -term liabilities for the year ended December 31, 2009: For the governmental activities, compensated absences are generally liquidated by the General Fund. Cs, Payable Payable Due Within 12/31/2008 Additions Retirements 1213112009 One Year PRIMARY GOVERNMENT: Governmental activities Bonds payable: G.O. Capital Outlay Bonds $19,170,000 $ 6,555,000 $ 2,970,000 $ 22,755,000 $ 6,150,000 G.O. Improvement Bonds 3,485,000 - 365,000 3,120,000 370,000 G.O. Revenue Bonds 3,765,000 1,420,000 350,000 4,835,000 1,745,000 G.O. Tax Increment Bonds 7,140,000 - 555,000 6,585,000 425,000 Total bonds payable 33,560,000 7,975,000 4,240,000 37,295,000 8,690,000 Other long -term debt 657,500 - 195,000 462,500 195,000 Capital lease - 51,324 - 51,324 9,247 Net OPEB obligation 221,414 236,379 - 457,793 - Compensated absences 857,872 550,850 558,859 849,863 182,958 Governmental activities Long -term liabilities 35,296,786 8,813,553 4,993,859 39,116,480 9,077,205 Businesstvae activities Net OPEB obligation 23,134 24,870 - 48,004 - Compensated absences 94,730 95,675 46,949 143,456 20,278 Total long -term liabilities - primarygovernment $35,414,650 $8,934,098 $5,040,808 $39,307,940 $9,097,483 COMPONENET UNIT: Bonds payable 610,000 - 90,000 520,000 90,000 Compensated absences 97,902 48,167 39,934 106,135 41,677 Total long -term liabilities - component unit 707,902 48,167 129,934 626,135 131,677 Total long-term liabilities $36,122,552 $8,982,265 $5,170,742 $39,934,075 $9,229,160 For the governmental activities, compensated absences are generally liquidated by the General Fund. Cs, CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 NOTE 6 PENSION PLANS A. DEFINED BENEFIT PENSION PLANS Plan Description All full -time and certain part-time employees of the City of Stillwater are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost- sharing, multiple - employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, fire -fighters and peace officers who qualify for membership by statute are covered by the PEPFF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by state statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The retiring member receives the higher of a step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For PEPFF members, the annuity accrual rate is 3.0 percent for each year of service. For all PEPFF members and PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 55 for PEPFF members and 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A single -life annuity is a lifetime annuity that ceases upon the death of the retiree —no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to quality for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. 63 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 PERA issues a publicly available financial report: that includes financial statements and required supplementary information for PERF and PEPFF. That report may be obtained on the Internet at www.mnr)era.org by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota, 55103 -2088 or by calling (651) 296 -7460 or 1- 800 -652 -9026. B. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members were required to contribute 9.1% and 6.0 %, respectively, of their annual covered salary in 2009. PEPFF members were required to contribute 9.4% of their annual covered salary in 2009. The City of Stillwater is required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan PERF members, 6.75% for Coordinated Plan PERF members, and 14.1% for PEPFF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 2009, 2008 and 2007 were $225,295, $221,867, and $214,030, respectively. The City's contributions to the Public Employees Police & Fire Fund for the years ending December 31, 2009, 2008, and 2007 were $318,523 $306,188, and $251,375, respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. The Board of Water Commission employees also participate in the Public Employees Retirement Fund. The Commission's contributions to the Public Employees Retirement Fund for the years ending December 31, 2009, 2008, and 2007 were $24,454, $23,505, and $20,688, respectively. B. DEFINED CONTRIBUTION PLAN Five council members of the City of Stillwater are covered by the Public Employees Defined Contribution Plan ( PEDCP), a multiple - employer deferred compensation plan administered by the Public Employees Retirement Association of Minnesota (PERA). The PEDCP is a tax qualified plan under Section 401(a) of the Internal Revenue Code and all contributions by or on behalf of employees are tax deferred until time of withdrawal. Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less administrative expenses. Minnesota Statutes, Chapter 3531.03, specifies plan provisions, including the employee and employer contribution rates for those qualified personnel who elect to participate. An eligible elected official who decides to participate contributes 5 percent of salary which is matched by the elected official's employer. For ambulance service personnel, employer contributions are determined by the employer, and for salaried employees must be a fixed percentage of salary. Employer contributions for volunteer personnel may be a unit value for each call or period of alert duty. Employees who are paid for their services may elect to make member contributions in an amount not to exceed the employer share. Employer and employee contributions are combined and used to purchase shares in one or more of the seven accounts of the Minnesota Supplemental Investment Fund. For administering the plan, PERA receives 2 percent of employer contributions and twenty -five hundredths of one percent of the assets in each member's account annually. Total contributions made by the City of Stillwater during fiscal year 2009 were: Contribution Amount Percentage of Covered Payroll Required Employee Employer Employee Employer Rates $ 1,890 $ 1,890 5.0% 5.0% 5.0% 0 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 C. STILLWATER FIRE DEPARTMENT RELIEF ASSOCIATION Plan Description The Stillwater Fire Department Relief Association (the Association) is the administrator of a single - employer defined benefit pension plan which operates under the provisions of Minnesota statutes Chapter 424A, as amended. The plan provides for retirement, disability, and death benefits to its plan members and their beneficiaries. Benefits are established by state statute. The Association is governed by a board of nine members: six board members are elected by the members of the Association, while the Stillwater mayor, city treasurer, and fire chief are ex- officio members of the Board of Trustees. Benefits are payable in a lump sum, based upon years of service, to eligible members of the Stillwater Fire Department Relief Association. At December 31, 2009, the benefit level was at $5,000 per year of service. The Stillwater Fire Department Relief Association issues a publicly available financial report that includes the financial statements for the organization. That report may be obtained by contacting the Fire Department at the City of Stillwater. Fundina Policy Minnesota statutes specify minimum contributions that may be required from the City on an annual basis. These minimum contributions are determined based on the amount required to meet normal cost plus amortizing any prior year's service cost over a ten -year period. A contribution was not required from the City for the year ended December 31, 2009. The Stillwater Fire Department Relief Association also received funding from the Minnesota two percent fire premium tax. The City receives the contribution and is required by state statute to pass this through as payment to the Association. This transaction is recorded as a revenue and an expenditure in the City's financial statements. Investment earnings also add to the resources available for benefits. Annual Pension Cost and Net Pension Obllaation The City's annual pension cost and net pension obligation, as calculated by state statutes, for the year ended December 31, 2009, were as follows: Annual Required Contribution $ 100,870 Interest on Net Pension Obligation - Adjustment to Annual Required Contribution - Annual Pension Cost 100,870 Contributions Made 100,870 Increase (Decrease) in Net Pension Obligation - Net Pension Obligation - Beginning of Year Net Pension Obligation - End of Year - The Relief Association's annual pension cost and related information for the plan is as follows: 2009 2008 2007 Annual Pension Cost (APC) $ 100,870 $ 118,388 $ 142,540 Percentage of APC Contributed 100% 100% 100% Net Pension Obligation N/A N/A N/A 65 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 Fundina Proaress The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Membership of the Association at December 31, 2009, was comprised of the following: Terminated Members Entitled to Benefits But Have Not Yet Received Them 9 Active Plan Participants Vested 14 Partially Vested 8 Non - Vested 16 Total 47 Contributions Required and Contributions Made The City makes contributions to the Association annually in an amount equal to the Fire Aid received from the State of Minnesota. The City of Stillwater is required to make additional contributions to the Association in the following year if the following year's anticipated administrative expenses plus the anticipated increase in the required reserves plus amortization of the original unfunded accrued liability exceeds the anticipated revenues. The City was not required to make any contributions in excess of the Fire Aid for 2009, 2008 and 2007. The contributions made by the City to the Association for 2009, 2008, and 2007 were $100,870, $118,388, and $163,008 respectively. Related Party Investments As of December 31, 2009 and for the year then ended, the Association held no securities issues by the City or other related parties. NOTE 7 POST EMPLOYMENT HEALTH CARE BENEFITS At December 31, 2008, the City adopted Governmental Accounting Standards Board (GASB) Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions. The City engaged an actuary to determine the City's liability for postemployment healthcare benefits other than pensions as of January 1, 2008. A. PLAN DESCRIPTION The City provides benefits for retirees as required by Minnesota Statute §471.61 subdivision 2b. Active employees, who started before January 1, 1989 and retire from the City when eligible for PERA benefits, are eligible for free medical coverage for themselves and their families for life. Active employees, who started after January 1, 1989 and retire the City when eligible for PERA benefits, may continue coverage with respect to both themselves and their eligible dependent(s) under the City's health benefits program until age 65. Pursuant to the provisions of the plan, retirees are required to pay the total premium cost As of December 31, 2009 there were approximately 95 active participants and 69 retired participants receiving benefits from the City's health plans. B. FUNDING POLICY The City funds its OPEB obligation on a pay as you go basis. For fiscal year 2009, the City contributed $445,877 to the plan. K. CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 C. ANNUAL OPEB COST AND NET OPEB OBLIGATION The City's annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any un- funded actuarial liabilities over a period not to exceed thirty years. The following table shows the components of the City's annual OPEB cost for the year, the amount actually paid from the plan, and changes in the City's net OPEB obligation. Annual Required Contribution $ 710,425 Interest on Net OPEB Obligation 12,227 Adjustment to Annual Required Contribution (15,526) Annual OPEB Cost (Expense) 707,126 Contributions Made (445,877) Increase in Net OPEB Obligation 261,249 Net OPEB Obligation- Beginning of Year 244,548 Net OPEB Obligation- End of Year $ 505,797 The City's annual OPEB cost, the percentage of the annual OPEB cost contributed to the plan, and the net OPEB obligation for 2009 and 2008: D. FUNDED STATUS AND FUNDING PROGRESS As of January 1, 2008, the most recent actuarial valuation date, the City's unfunded actuarial accrued liability (UAAL) was $10,596,270. The annual payroll for active employees covered by the plan in the actuarial valuation was $5,839,069 for a ratio of UAAL to covered payroll of 181.5 %. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and healthcare cost trends. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. E. ACTUARIAL METHODS AND ASSUMPTIONS Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long -term perspective of the calculations. m Percentage Fiscal Annual of Annual Net Year OPEB OPEB Cost OPEB Ended Cost Contributed Obligation 12/31/2009 $ 707,126 63.1% 505,797 12/31/2008 710,425 65.6% 244,548 D. FUNDED STATUS AND FUNDING PROGRESS As of January 1, 2008, the most recent actuarial valuation date, the City's unfunded actuarial accrued liability (UAAL) was $10,596,270. The annual payroll for active employees covered by the plan in the actuarial valuation was $5,839,069 for a ratio of UAAL to covered payroll of 181.5 %. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and healthcare cost trends. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. E. ACTUARIAL METHODS AND ASSUMPTIONS Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long -term perspective of the calculations. m CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 In the December 31, 2008 actuarial valuation, the entry age normal cost method was used. The actuarial assumptions included a 5% investment rate of return (net of administrative expenses), which is based on the employer's own investments calculated based on the funded level of the plan at the valuation date. The initial healthcare trend rate was 8 %, reduced by decrements to an ultimate rate of 4% after five years. The UAAL is being amortized as a level percentage of projected payrolls on an open basis. The remaining amortization period at December 31, 2009 was 28 years. NOTE 8 STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY Deficit Net Assets and Fund Balance On December 31, 2009, the following funds had a deficit net assets or fund balance: Amount Signs & Lighting Fund 99,651 The Signs and Lighting Fund deficit will be eliminated with future service charge receipts. NOTE 9 RESERVATIONS AND DESIGNATIONS OF FUND BALANCE At December 31, 2009, the City had reserved or designated portions of its fund balance through legal restrictions, City Council action, policy and/or intent. The following is a summary of the reservations and designations: General Fund: Reserved for prepaid items $ 101,597 Designated for compensated absences 819,688 Special Revenue Fund: Reserved for prepaid items 12,014 Designated for compensated absences 30,175 Debt Service Funds: Reserved for debt retirement 11,484,916 Capital Projects Funds: Designated for capital projects 7,860,825 Designated for TIF related projects 6,250,614 NOTE 10 CONTINGENCIES Federal and State Funds - The City receives financial assistance from federal and state governmental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance with the terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such audits could become a liability of the applicable fund. However, in the opinion of management, any such disallowed claims will not have a material effect on any of the financial statements of the individual fund types included herein or on the overall financial position of the City at December 31, 2009. Litigation — The City attorney has indicated that existing and pending lawsuits, claims and other actions in which the City is a defendant are either covered by insurance; of an immaterial amount; or, in the judgement of the City attorney, remotely recoverable by plaintiffs. m CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 NOTE 11 INTERFUND RECEIVABLES AND PAYABLES Individual fund receivable and payable balances at December 31, 2009 are as follows: Interfund Receivable Capital Projects Due from Primary Government Board of Water Commission Board of Water Commission Board of Water Commission Total Due from Component Unit Board of Water Commission Interfund Payable Amount Signs & Lighting $ 110,427 Due to Component Unlit Amount Capital Projects $ 64,183 TIF Districts 120 Sanitary Sewer 16,137 $ 80,440 Due to Primary Government Amount General Fund $ 1,290 The interfund receivable /payable balance between the Capital Project fund and the Signs & Lighting fund represent the elimination of a negative cash balance within the interfund payable fund. The interfund balances, which net to $79,150 (as shown on the statement of net assets), between the component unit and the primary government reflect services provided by /from the City to /by the component unit and funds held by the City for repayment of debt. NOTE 12 INTERFUND TRANSFERS Funds are transferred from one fund to support expenditures of other funds in accordance with authority established for the individual fund. Transfers between individual major funds, and nonmajor governmental funds in the aggregate fund types during the year ended December 31, 2009 were as follows: NOTE 13 RISK MANAGEMENT The City is exposed to various risks of loss related to: torts; theft of, damage to and destruction of City assets; errors and omissions; injuries to employees; and natural disasters. The City has entered into a joint powers agreement with the League of Minnesota Cities Insurance Trust (LMCIT) to protect the City in the event of loss. The LMCIT is a public entity risk pool currently operating as a common risk management and insurance program for Minnesota cities. The agreement for formation of the LMCIT provides that the pool will be self - sustaining through member premiums and will reinsure through commercial companies for claims in excess of reserved amounts for each insured event. The pool can make additional assessments to make the pool self - sustaining. .• Transfers In St. Croix Valley Other General Recreation Debt Capital Nonmajor Transfers Out Fund Center Library Parks Service Projects Funds Totals General Fund $ - $ - $1,054,469 $ 699,117 $ - $ - $ 35,201 $ 1,788,787 St. Croix Valley Recreation Center - - - - 457,518 - - 457,518 Parks - - - - - - 291 291 Debt Service - - - - - 4,951 - 4,951 Capital Projects 404,644 89,526 3,150 54,363 1,057,774 - 14,920 1,624,377 TIF Districts - - - - 75,000 - - 75,000 Other Nonmajor Funds - - - - - - 891 891 Sanitary Sewer - - - - - 40,000 - 40,000 Storm Sewer - - - - - 47,372 - 47,372 Totals $ 404,644 $ 89,526 $1,057,619 $ 753,480 $1,590,292 $ 92,323 $ 51,303 $ 4,039,187 NOTE 13 RISK MANAGEMENT The City is exposed to various risks of loss related to: torts; theft of, damage to and destruction of City assets; errors and omissions; injuries to employees; and natural disasters. The City has entered into a joint powers agreement with the League of Minnesota Cities Insurance Trust (LMCIT) to protect the City in the event of loss. The LMCIT is a public entity risk pool currently operating as a common risk management and insurance program for Minnesota cities. The agreement for formation of the LMCIT provides that the pool will be self - sustaining through member premiums and will reinsure through commercial companies for claims in excess of reserved amounts for each insured event. The pool can make additional assessments to make the pool self - sustaining. .• CITY OF STILLWATER, MINNESOTA Notes to the financial Statement (Continued) December 31, 2009 The City has determined that it is not possible to estimate the amount of such additional assessments, if any; however, they are not expected to be material to these financial statements. There have been no significant reductions in insurance coverage during 2009 and settlements have not exceeded insurance coverage during the current year and prior three years. The State of Minnesota mandates and regulated workers' compensation insurance and the City of Stillwater also purchased this required coverage from the LMCIT. Component Unit The Board of Water Commission is exposed to various risks of loss related to: torts; theft of, damage to and destruction of City assets; errors and omissions; injuries to employees; and natural disasters for which the Board of Water Commission carried commercial insurance. There have been no significant reductions in insurance compared to the prior year, and settlement amounts have not exceeded insurance coverage for the current year or the three prior years. NOTE 14 TAX INCREMENT FINANCING AUTHORITY The City is the administering authority for the following tax increment financing districts: District name Scattered Woodland Date Amount Curve Crest Scattered $ 6,935,000 Sites Lakes Jr High Anchobaypro Villa Sites Development district # 1 1 1 2 1 1 City tax increment district # 1 4 6 8 9 10 County tax increment district # 9 17 43 65 70 71 District type Redevelopment Redevelopment Redevelopment Housing Housing Redevelopment Statute authorization Chapter 472-A Chapter 472-A Chapter 469 Chapter 469 Chapter 469 Chapter 469 Year established 1985 1986 1993 2000 2002 2004 District duration 25 years` 25 years' 25 years' 25 years' 25 years* 25 years* Current tax capacity $ 1,781,686 $ 761,568 $ 99,474 $ 112,538 $ 73,760 $ 1,421,900 Original tax capacity 252,785 2,598 3 14,293 1,845 141,847 Captured tax capacity 1,528,901 758,970 99,471 98,245 71,915 1,280,053 Fiscal disparity deduction 553,927 - - - - - Retained by authority 974,974 758,970 99,471 98,245 71,915 1,280,053 Total bonds issued and outstanding at 12/31/09 $ - $ 1,495,000 $ - $ - $ - $ 5,090,000 First tax increment receipt 1986 1987 1995 2002 2004 2004 Date of required decertification 12/31/2011 12/31/2012 12131/2020 12131/2027 12/31/2029 12131/2030 'After the receipt of the first tax increment NOTE 15 CONDUIT DEBT OBLIGATIONS The City has authorized the issuance of the following conduit debt obligations: Type Mufti- family Housing Revenue Refunding Variable Rate Demand Private School Facility Revenue Variable Rate Demand Multi - family Housing Revenue Minnesota Health Care Revenue Tax Increment Revenue Bonds Total Award Issue Outstanding Date Amount 12131/09 T2 1/07 $ 6,935,000 $ 6,796,915 12105/00 3,155,000 1,735,000 06/04/02 7,880,000 7,920,000 06/01/05 30,000,000 28,840,000 07/20/06 2,390,000 2,315,000 $ 47,606,915 70 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2009 These bonds:are secured by the property financed and are payable solely from pledged revenues in accordance with the terms of the indenture. These bonds do not constitute indebtedness, pecuniary liability, general or moral obligation or pledge of faith or credit or any taxing power. Accordingly, these bonds have not been included or reported in the accompanying financial statements. In addition, the City is the trustee of the escrow to facilitate the repayment of the debt of the Tax Increment Revenue Bonds only. 71 Required Supplementary Information CITY OF STILLWATER, MINNESOTA SCHEDULE OF FUNDING PROGRESS OTHER POST RETIREMENT HEALTH CARE BENEFITS AND STILLWATER FIRE RELIEF PENSION PLAN Stillwater Fire Relief Pension Plan 12/31/2007 3,139,929 12131/2008 3,079,372 12/31/2009 2,407,212 2,252,888 2,626,218 2,711,818 (887,041) 139.4% N/A N/A (453,154) 117.3% N/A N/A 304,606 88.8% N/A N/A Items labeled N/A indicated that the item does not apply. 75 Actuarial UAAL as a Actuarial Accrued Percentage Actuarial Value of Liability Unfunded Funded Covered of Covered Valuation Assets (AAL) AAL Ratio Payroll Payroll Plan Date (a) (b) (b-a) {a!b} (c) ((b -a) /c) Other Post Retirement Health Care Benefits 1/1/2008 $ - $ 10,596,270 $ 10,596,270 0.0% $ 5,839,069 181.5% Stillwater Fire Relief Pension Plan 12/31/2007 3,139,929 12131/2008 3,079,372 12/31/2009 2,407,212 2,252,888 2,626,218 2,711,818 (887,041) 139.4% N/A N/A (453,154) 117.3% N/A N/A 304,606 88.8% N/A N/A Items labeled N/A indicated that the item does not apply. 75 Combining and Individual Fund Financial Statements Nonmajor Governmental Funds Special Revenue Funds Special revenue funds are used to account for specific revenues that are restricted to expenditures for a particular purpose. Special Events Fund — to account for special events held within the City and sponsored by City civic organizations. Financing is primarily from the General fund and service charges. Library Donations Fund — to account for fund received specifically used for library functions that are not part of the library operating budget. ParkrTrail Dedication Fund — to account for fees paid by developers and legally restricted to capital outlay for City parks. Park Maintenance Fund — to account for fees paid by developers for the maintenance of parks within the development area. Washinaton County Recvclina Grant Fund — to account for funds received from Washington County to fund the recycling fund within the City. Public Safety Programs Fund — to account for funds received for the City's public safety programs. Lodaina Tax — to account for funds received for lodging tax and disbursed, to the Greater Stillwater Area Convention and Visitor's Bureau for the purpose of attracting tourism and convention business to the City. Miscellaneous Grants Fund — to account for grant funds received used to fund various projectsiservices within the City. CITY OF STILLWATER, MINNESOTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS December 31, 2009 ASSETS Cash and pooled investments Accrued interest receivable Accounts receivable Total Assets Special Revenue Special Library ParklTrail Events Donations Dedication $ 5,134 $ 46,477 $ 276,168 $ 144,387 130 130 632 330 20,000 - - - 25,264 46,607 276,800 144,717 Park Maintenance LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 500 800 - - Due to other governments 2,357 - - - Total Liabilities 2,857 800 - - Fund balance: Unreserved reported in: Undesignated: Special Revenue Funds Total fund balance Total liabilities and fund balance 22,407 45,807 276,800 144,717 22,407 45,807 276,800 144,717 $ 25,264 $ 46,607 $ 276,800 $ 144,717 80 Special Revenue Total Washington Nonmajor County Public Safety Lodging Miscellaneous Governmental Recycling Grant Programs Tax Grants Funds $ 149,724 $ 127,884 $ 19,041 $ 73,013 $ 841,828 317 244 44 - 1,827 - - 904 - 20,904 150,041 128,128 19,989 73,013 864,559 9,550 7,757 - 5,034 23,641 - 536 - 20 2,913 9,550 8,293 - 5,054 26,554 140,491 119,835 19,989 67,959 838,005 140,491 119,835 19,989 67,959 838,005 $ 150,041 $ 128,128 $ 19,989 $ 73,013 $ 864,559 81 CITY OF STILLWATER, MINNESOTA COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS Year Ended December 31, 2009 REVENUES Lodging tax Intergovernmental Fines and forfeits Interest Donations Miscellaneous Total revenues EXPENDITURES Current: General government Public safety Public works Culture and recreation Capital Outlay Total expenditures Excess (deficiency) of revenues over expenditures OTHER FINANCING SOURCES (USES) Special Revenue Special Library Park/Trail Park Events Donations Dedication Maintenance 974 951 4,547 2,377 33,000 - - - 21,919 10,712 - 55,893 11,663 4,547 2,377 109,600 21,485 - - 109,600 21,485 - - (53,707) (9,822) 4,547 2,377 Transfers in 32,500 - - - Transfers out - - - - Total other financing sources (uses) 32,500 - - - Net change in fund balance (21,207) (9,822) 4,547 2,377 Fund balance- January 1 43,614 55,629 272,253 142,340 Fund balance- December 31 $ 22,407 $ 45,807 $ 276,800 $ 144,717 82 Special Revenue Total Washington Nonmajor County Public Safety Lodging Miscellaneous Governmental Recycling Grant Programs Tax Grants Funds $ - $ - $ 137,387 $ - $ 137,387 34,050 - - 130,303 164,353 - 81,045 - - 81,045 2,301 1,759 318 - 13,227 - 11,857 - 5,000 49,857 - 25,163 - 11,017 68,811 36,351 119,824 137,705 146,320 514,680 - - 99,842 6,377 106,219 - 64,171 - 503 64,674 18,192 - - - 18,192 - - - 2,501 133,586 - 27,012 - 149,407 176,419 18,192 91,183 99,842 158,788 499,090 18,159 28,641 37,863 (12,468) 15,590 - 2,500 - 16,303 51,303 - (891) - - (891) - 1,609 - 16,303 50,412 18,159 30,250 37,863 3,835 66,002 122,332 89,585 (17,874) 64,124 772,003 $ 140,491 $ 119,835 $ 19,989 $ 67,959 $ 838,005 83 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 Budgeted Amounts Original and Final REVENUES Charges for services Interest Donations Miscellaneous Total revenues Variance with Final Budget Positive Actual Amounts (Negative) $ 30,000 $ - $ (30,000) - 974 974 10,000 33,000 23,000 20,000 21,919 1,919 60,000 55,893 _ (4,107) EXPENDITURES Current: Culture and recreation 92,500 109,600 (17,100) Excess (deficiency) of revenues over expenditures (32,500) (53,707) (21,207) OTHER FINANCING SOURCES (USES) Transfers in 32,500 32,500 - Net change in fund balance (21,207) $ (21,207) Fund balance- January 1 Fund balance- December 31 43,614 $ 22,407 84 CITY OF STILLWATER, MINNESOTA WASHINGTON COUNTY RECYCLING GRANT FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2009 REVENUES Intergovernmental Interest Total revenues EXPENDITURES Current: Public Works Excess (deficiency) of revenues over expenditures Fund balance- January 1 Fund balance- December 31 Budgeted Variance with Amounts Final Budget Original and Positive Final Actual Amounts (Negative) $ 33,378 $ 34,050 $ 672 - 2,301 2,301 33,378 36,351 2,973 33,378 18,192 15,186 18,159 $ 18,159 122,332 $ 140,491 85 CITY OF STILLWATER, MINNESOTA STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FIDUCIARY FUNDS Year Ended December 31, 2009 Balance Balance January 1, December 31, 2009 Additions Deductions 2009 ASSETS Cash and pooled investments - held in escrow $ 320,226 $ 236,116 $ 273,600 $ 282,742 Total Assets $ 320,226 $ 236,116 $ 273,600 $ 282,742 LIABILITIES Accounts payable $ 320,226 $ 236,116 $ 273,600 $ 282,742 Total Liabilities $ 320,226 $ 236,116 $ 273,600 $ 282,742 I.-Ti Other Supplementary Information CITY OF STILLWATER, MINNESOTA SCHEDULE OF SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND BALANCE SHEET December 31, 2009 Mcluer- Hollis R. Minerva Webster Murdock Library Library Library ASSETS Cash and pooled investments $ 27,126 $ 62 $ 3,062 Accrued interest receivable 64 - 7 Total Assets 27,190 62 3 1 069 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable - - - Total Liabilities - - - Fund balance: Unreserved reported in: Undesignated: Special Revenue Funds 27,190 62 3,069 Total fund balance 27,190 62 3,069 Total liabilities and fund balance $ 27,190 $ 62 $ 3,069 88 Doctor H. Total Van Meier Marvel Rental Miscellaneous Library Library Old Program Donations Donations $ 1,376 $ 1,010 $ 2,724 $ 11,117 $ 46,477 3 2 7 47 130 1,379 1 2 11,164 46,607 280 520 800 280 520 800 1,379 1,012 2,451 10,644 45,807 1,379 1,012 2,451 10,644 45,807 $ 1 $ 1,012 $ 2,731 $ 11,164 $ 46,607 I -N CITY OF STILLWATER, MINNESOTA SCHEDULE OF SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31, 2009 REVENUES Interest Miscellaneous Total revenues EXPENDITURES Supplies Miscellaneous Total expenditures Excess (deficiency) of revenues over expenditures Fund balance, January 1 Fund balance, December 31 Mcluer- Hollis R. Minerva Webster Murdock Library Library Library $ 457 $ 1 1 $ 51 457 51 1,509 - - 1,509 - - (1,052) 1 51 28,242 61 3,018 $ 27,190 $ 62 $ 3,069 A Doctor H. Van Meier Marvel Rental Library Old Program Miscellaneous Donations Total Library Donat $ 23 $ 17 $ 55 $ 347 $ 951 4,457 6,255 10,712 23 17 4,512 6,602 11,663 161 461 2,072 17,227 20,969 - 516 516 2,072 17,743 21,485 (138) 17 2,440 (11,141) 1,517 995 11 (9,822) 21,785 55,629 $ 1,379 $ 1,012 $ 2,451 $ 10,644 $ 45,807 a CITY OF STILLWATER, MINNESOTA SCHEDULE OF DEBT SERVICE FUND BALANCE SHEET December 31, 2009 ASSETS Cash and pooled investments Funds held in escrow Accrued interest receivable Accounts receivable Taxes receivable: Delinquent Due from county Special assessments receivable: Delinquent Deferred Total Assets $755,000 $1,480,000 $1,290,000 $1,445,000 $1,455,000 C.O. C.O. C.O. C.O. C.O. Bonds of Bonds of Bonds of Bonds of Bonds of 2004 -B 2005 -A 2007A 2008A 2009A $ 128,959 $ 262,888 $ 202,874 $ 240,268 $ 188,828 158 293 203 256 112 5,403 10,920 9,331 9,602 6,963 3,056 6,683 5,844 6,533 6,533 2 256,659 137,576 218,252 280,784 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable 38 84 74 83 82 Deferred revenue 5,403 10,920 9,331 9,602 6 Total Liabilities 5,441 11,004 9,405 9,685 7,045 Fund balance: Reserved for: Debt service Total fund balance Total liabilities and fund balance 132,135 269,780 208,847 246,974 195,391 132,135 269,780 208,847 246,974 195,391 $ 137,576 $ 280,784 $$ 218,252 $$ 256,659 $ 202,436 92 $3,160,000 $6,400,000 $1,005,000 $1,345,000 $7,840,000 $4,095,000 $4,695,000 C.O. C.O. C.O. C.O. C.O. C.O. Improvement Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of 2005 -B 2006 -A 2009 -B 2003 -A 2002 -A 2009 -D 2004 -A $ 616,227 $ 641,856 $ 162,199 $ 287,153 $ 1,103,971 $ 4,974 $ 927,635 - - - - - 4,121,561 - 1,053 742 547 376 1,492 17 1,520 14,381 28,274 7,421 10,386 39,006 - 14,485 8,361 17,262 4,585 5,964 23,765 - 8,900 - - - - - - 9,938 - - - - - - 485,599 640,022 688,134 174,752 3fl3,879 1,168,234 4,126,552 1,448,077 105 218 58 75 300 - 112 14,381 28,274 7,421 10,386 39,006 - 510,022 14,486 28,492 7,479 10,461 39,306 - 510,134 625,536 659,642 167,273 293,418 1,128,928 4,126,552 937,943 625,536 659,642 167,273 293,418 1,128,928 4,126,552 937,943 $ 640,022 $ 688,134 $ 174,752 $ 303,879 $ 1,168,234 $ 4 $ 1 93 94 CITY OF STILLWATER, MINNESOTA SCHEDULE OF DEBT SERVICE FUND BALANCE SHEET (Continued) December 31, 2009 $5,300,000 $3,435,000 $2,135,000 $2,695,000 TIF TIF Sports Rev Revenue Bonds of Bonds of Bonds of Bonds of 2008 -B 2003 -B 2000 -D 2005 -C ASSETS Cash and pooled investments $ 8,704 $ 166,172 $ 303,785 $ 615,560 Funds held in escrow - - - - Accrued interest receivable - - 499 996 Accounts receivable - - - - Taxes receivable: Delinquent - - - 944 Due from county - - - - Special assessments receivable: Delinquent - - - - Deferred - - - - Total Assets 8,704 166,172 304,284 617,500 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable - - - - Deferred revenue - - - 944 Total Liabilities - - - 944 Fund balance: Reserved for: Debt service 8,704 166,172 304,284 616,556 Total fund balance 8,704 166,172 304,284 616,556 Total liabilities and fund balance $ 8,704 $ 166,172 $ 304 $ 617,500 94 $1,420,000 Revenue Total Bonds of Program Debt 2009 -C Loans Service $ 5,862,497 5,517,392 - - 8,270 500 - 157,116 - 97,486 - 9,938 - 485,599 - 12,138,798 1,229 652,653 653,882 11,484,916 11,484,916 $ - $ 12,138,798 EM CITY OF STILLWATER, MINNESOTA SCHEDULE OF DEBT SERVICE FUND COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE Year Ended December 31, 2009 Revenues: Property taxes .Special assessments Intergovernmental Interest Donations Miscellaneous Total revenues Expenditures: Debt service: Principal Interest Paying agent fees Bond issuance fees Other services and charges Miscellaneous Total expenditures Revenues over (under) expenditures Other financing sources (uses): Bond and note proceeds Premium issued on debt Payment on current refunding Transfers in Transfers (out) $200,000 $755,000 $1,480,000 $1,290,000 $1,445,000 C.O. C.O. C.O. C.O. C.O. Bonds of Bonds of Bonds of Bonds of Bonds of 2003 -HS 2004 -B 2005 -A 2007A 2008A $ 103 $ 98,294 $ 214,602 $ 187,472 $ 208,318 - 3,612 7,898 6,906 7,721 - 1,219 2,302 1,628 2,061 10,189 25,480 218,100 196,006 103 224,802 103,125 20,000 90,000 185,000 145,000 150,000 600 9,560 27,400 40,312 42,113 - 431 403 431 425 - 3,845 - - - - 2,036 84 74 82 20,600 105,872 212,887 185,817 192,620 20,497 (2,747) 11,915 10,189 25,480 20,600 - - - - 4,951 - - - Total other financing sources 15,649 - - - - Net change in fund balance (4,848) (2,747) 11,915 10,189 25,480 Fund balance, January 1 4,848 134,882 257,865 198,658 221,494 Fund balance, December 31 $ - $ 132,135 $ 269,780 208,847 $ 2461974 $1,455,000 $3,160,000 $6,400,000 C.O. C.O. C.O. Bonds of Bonds of Bonds of 2009A 2005 -B 2006 -A $ 205,249 $ 269,214 $ 554,732 7,707 9,881 20,399 2,299 7,818 5,839 - - 5,000 215,255 286,913 585,970 $1,005,000 $1,345,000 - $7,840,000 $2,500,000 C.O. C.O. C.O. C.O. Bonds of Bonds of Bonds of Bonds of 2009 -B 2003 -A 2002 -A 1998 -B $ - $ 191,902 $ 763,747 $ 147,887 - 7,048 28,085 5,420 928 2,877 11,417 4,096 928 201,827 803,249 157,403 - 170,000 335,000 - 175,000 540,000 110,000 19,032 91,007 210,424 - 14,488 218,757 35,415 750 403 431 750 431 - 216 - - - 26,954 - - - - - - - - - 1,320 82 105 218 - 75 300 58 19,864 261,515 546,073 27,704 189,994 759,057 147,009 _ 195,391 25,398 39,897 (26,776) 11,833 44,192 10,394 195,391 25,398 5,395 - • 25,211 - 163,443 - - 194,049 - 39,897 167,273 11,833 999,605 (1,050,000) (163,443) (213,838) 44,192 (203,444) - 600,138 61 9,745 - 281,585 1,084,736 203,444 $$ 1 95 , 391 $ 625,536 $ 659 $ 167,273 $ 293,418 $ 1,128,928 $ - 97 CITY OF STILLWATER, MINNESOTA SCHEDULE OF DEBT SERVICE FUND COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE (Continued) Year Ended December 31, 2009 Revenues: Property taxes Special assessments Intergovernmental Interest Donations Miscellaneous Total revenues Expenditures: Debt service: Principal Interest Paying agent fees Bond issuance fees Other services and charges Miscellaneous Total expenditures Revenues over (under) expenditures Other financing sources (uses): $4,095,000 $4,695,000 $5,300,000 $3,435,000 C.O. Improvement TIF TIF Bonds of Bonds of Bonds of Bonds of 2009 -D 2004 -A 2008 -B 2003 -B $ - $ 286,181 $ - $ - - 153,948 - - - 10,518 - - 3,885 13,768 - - 3,885 464,415 - - - 365,000 210,000 345,000 - 108,370 232,645 53,629 - 431 425 431 71,361 - - - 1,300 3,384 - - - 112 4 - 72,661 477,297 443,074 399,060 (68,776) (12,882) (443,074) (399,060) Bond and note proceeds 4,095,000 - - - Premium issued on debt 100,328 - - - Payment on current refunding - - - - Transfers in - - 443,095 399,079 Transfers (out) - - - - Total other financing sources 4,195,32 - 443,095 399,079 Net change in fund balance 4,126,552 (12,882) 21 19 Fund balance, January 1 - 950,825 8,683 166,153 Fund balance, December 31 $ 4,126,552 $ 937,943 $ 8,704 $ 1661172 $2,135,000 $2,695,000 Sports Rev Sports Ctr Bonds of Bonds of 2000 -D 2005 -C $ - $ 1,244 3,585 7,162 $1,420,000 255,000 - Sports Ctr Capital Interfund Total Bonds of Program Lease Adjusting Debt 2009 -C Loans Obligation Entries Service $ - $ - $ - $ - $ 3,128,945 - - - - 153,948 - - - 133,506 115,195 8,404 - - - 79,288 - - - - 5,000 - - 500 - 500 8,404 - 500 - 3,482,876 95,000 255,000 - 195,000 - - 3,385,000 83,783 66,745 32,473 - - - 1,286,753 - 403 - - - - 6,361 - - 35,191 - - - 133,506 - _ - - - - 9,849 - - 1,666 - - - 4,896 178,783 322,148 69,330 195,000 - - 4,826,365 (175,198) (313,742) (60,926) (195,000) 500 - (1,343,489) - - 1,420,000 - - - 6,520,000 - - 37,207 - - - 162,746 - _ _ - - - (1,050,000) 187,800 344,718 - 195,000 - (163,443) 1,590,292 - - - - - 163,443 (4,951) 187,800 344,718 1,457,207 195,000 - - 7,218,087 12,602 30,976 1,396,281 - 500 - 5,874,598 291,682 585,580 - - - - 5,610,318 $$ 3 $ 616,556 $ 1,396,281 $ - $ $ - $ 11,484,916 .. STATISTICAL SECTION This part of the City of Stillwater's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. Contents Financial Trends Pane These schedules contain trend information to help the reader understand how the City's financial performance and well -being have changed over time. 102 Revenue Capacitv These schedules contain information to help the reader assess the City's most significant local revenue source, the property tax. 112 Debt Capacity These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. 120 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. 126 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information is the City's financial report relates to the services the City provides and the activities it performs. 129 Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive financial reports for the relevant year. CITY OF STILLWATER, MINNESOTA NET ASSETS BY COMPONENT, LAST SEVEN FISCAL YEARS (accrual basis of accounting) Fiscal Year 2003 2004 2005 Govemmental activities Invested in capital assets, net of related debt $ 24,419,145 $ 35,170,281 $ 34,694,981 Restricted 6,897,060 6,976,651 12,474,709 Unrestricted 14,877,531 12,671,927 14,235,251 Total governmental activities net assets $ 46,193,736 $ 54,818,859 $ 61,404,941 Business -type activities Invested in capital assets, net of related debt $ 7,121,590 $ 7,493,098 $ 7,501,561 Unrestricted 2,208,070 2,034,217 2,097,327 Total business -type activities net assets $ 9,329,660 $ 9,527,315 $ 9,598,888 Primary Govemment Invested in capital assets, net of related debt $ 31,540,735 $ 42,663,379 $ 42,196,542 Restricted 6,897,060 6,976,651 12,474,709 Unrestricted 17,085,601 14,706,144 16,332,578 Total primary government net assets $ 55,523,396 $ 64,346,174 $ 71,003,829 Note: The City began to report accrual information when it implemented GASB 34 in fiscal year 2003. 102 Fiscal Year 2006 2007 2008 2009 $ 55,618,821 $ 57,606,357 $ 59,480,1 5 $ 59,625,739 7,117,308 6,357,217 5,838,057 11,550,855 9,920,625 14,842,632 15,998,2 39 13,759,760 $ 72,656,754 $ 78,806,206 $,81,316,491 $ 84,936,354 $ 7,410,579 $ 7,140,786 $ 7,068,527 $ 7,155,514 2,344,107 2,488,176 2,492,8P4 2,235,823 $ 9,754,686 $ 9,628,962 $ 9 $ 63,029,400 $ 64,747,143 $ 66,548,6 7,117,308 6,357,217 5,838,0 12,264,732 17,330,808 18,491,1 $ 82,411,440 $ 88,435,168 $ 90 $ 9,391,337 $ 66,781,253 11,550,855 15,995,583 $ 94,327,691 103 CITY OF STILLWATER, MINNESOTA CHANGES IN NET ASSETS, LAST SEVEN FISCAL YEARS (accrual basis of accounting) Expenses Govemmental activities: General government Public Safety Public Works Culture and recreation Economic development Interest on long -term debt Total governmental activities expenses Business -type activities: Sanitary Sewer Storm Sewer Signs & Lighting Parking Total business -type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public Safety Public Works Culture and recreation Economic development Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Sanitary Sewer Storm Sewer Signs & Lighting Parking Capital grants and contributions Total business -type activities program revenues Total primary government program revenues Net Governmental activities Business -type activities Total primary government net expense Fiscal Year 2003 2004 2005 $ 2,369,563 3,258,016 1,877,155 3,327,104 1,241,398 1,317,978 13,391,214 $ 2,437,293 3,583,761 2,124,007 3,182,802 543,520 1,333,700 13,205,083 $ 2,633,106 3,875,718 2,297,706 3,541,296 1,905,474 1,384,027 15,637,327 1,834,194 114,598 102,532 162,518 2,213,842 $ 15,605,056 $ 302,714 1,371,613 207,377 1,328,294 500,574 924,471 2,501,157 1,793,299 147,019 311,472 172,822 2,424,612 $ 15,629,695 $ 354,642 1,262,588 918,593 1,296,522 582,921 837,778 5,888,403 1,927,353 202,178 312,366 178,395 2,620,292 $ 18,257,619 $ 409,331 1,614,188 24,273 1,410,541 1,848,733 4,380,968 7,136,200 11,141,447 9,688,034 1,622,262 199,067 172,500 266,063 112,400 1,707,382 206,805 349,980 251,713 317,078 1,797,054 210,708 357,612 244,079 23,600 2,372,292 $ 9,508,492 $ (6,255,014) 158,450 $ (6,096,564) 2,832,958 $ 13,974,405 $ (2,063,636) 408,346 $ (1,655,290} 2,633,053 $ 12,321,087 $ (5,949,293) 12,761 $ (5,936,532} 104 Fiscal Year 2006 2007 2008 2009 $ 2,737,258 $ 3,051,357 $ 3,309,748 $ 2,885,730 4,074,639 4,133,983 4,626,826 4,430,687 2,536,936 3,824,872 2,603,563 2,796,633 3,541,674 3,857,763 4,388,996 4,317,878 519,794 1,001,823 1,062,492 412,598 1,270,316 1,028,231 1,213,753 1,381,994 14,680,617 16,898,029 17,205,378 16,225,520 1,953,410 2,013,829 2,164,659 2,183,972 215,746 338,105 424,929 507,991 335,153 353,120 366,848 370,858 191,548 190,463 220,412 200,143 2,695,857 2,895,517 3,176,848 3,262,964 $ 17,376,474 $ 19,793,546 $ 20,382,226 $ 19,488,484 $ 413,437 $ 350,222 $ 325,543 $ 448,203 1,011,409 1,201,525 1,144,235 1,036,219 24,985 57,164 122,828 143,959 1,344,197 1,751,760 1,815,998 1,807,220 20,992 196,312 77,147 2,625 2,180,580 512,355 459,720 455,328 7,482,634 4,535,386 1,178,987 1,173,898 12,478,234 8,604,724 5,124,458 5,067,452 1,912,274 1,993,928 215,911 233,551 365,010 369,325 272,056 252,456 2,017,151 1,905,076 496,048 491,514 370,620 372,524 182,542 178,588 2,765,251 2,849,260 $ 15,243,485 $ 11,453,984 $ (2,202,383) $ (8,293,305) 69,394 (46,257) $ (2,132,989) $ (8,339,562) 3,066,361 2,947,702 $ 8,190,819 $ 8,015,154 $ (12,080,920) $ (11,158,068) (110,487) (315,262) $ (12,191,407) $ (11,473,330) 105 CITY OF STILLWATER, MINNESOTA CHANGES IN NET ASSETS, LAST SEVEN FISCAL YEARS (accrual basis of accounting) Note: The City began to report accrual information when it implemented GASB 34 in fiscal year 2003. i- Fiscal Year 2003 2004 2005 General Revenues and Other Changes in Net Assets Governmental activities: Taxes Property taxes $ 6,603,957 $ 7,313,791 $ 8,899,482 Tax increment 1,802,514 1,800,549 1,634,454 Lodging tax - - - Franchise taxes 33,556 398,121 404,448 Unrestricted grants and contributions 687,610 672,611 971,765 Unrestricted investment earnings 276,842 388,619 614,523 Gain on sale of capital assets 1,220,831 21,592 10,703 Extraordinary item 2,199,500 - - Transfers 30,000 93,476 - Total governmental activities 12,854,810 10,688,759 12,535,375 Business -type activities: Unrestricted investment earnings 48,345 54,309 58,812 Gain on sale of capital assets - - - Transfers (30,000) (265,000) - Total business -type activities 18,345 (210,691) 58,812 Total primary government $ 12,873,155 $ 10,478,068 $ 12,594,187 Change in Net Assets Governmental activities $ 6,599,796 $ 8,625,123 $ 6,586,082 Business -type activities 176,795 197,655 71,573 Total primary government $ 6,776,591 $ 8,822,778 $ 6,657,655 Note: The City began to report accrual information when it implemented GASB 34 in fiscal year 2003. i- Fiscal Year 2006 2007 2008 2009 9,053,389 $ 9,441,086 $ 9,816,859 $ 10,228,046 1,838,633 2,680,808 2,937,029 3,102,744 - - 127,867 137,387 415,143 423,938 426,688 426,754 927,712 737,949 243,845 405,885 1,198,618 947,685 970,959 491,432 - 14,422 - 76,311 20,701 196,869 67,958 (90,628) 13,454,196 14,442,757 14,591,205 14,777,931 107,105 117,402 106,539 54,590 - - 4,325 - (20,701) (196,869) (67,958) 90,628 86,404 (79,467) 42,906 145,218 $ 13,540,600 $ 14,363,290 $ 14,634,111 $ 14,923,149 $ 11,251,813 $ 6,149,452 $ 2,510,285 $ 3,619,863 155,798 (125,724) (67,581) (170,044) $ 11,407,611 $ 6,023,728 $ 2,442,704 $ 3,449,819 107 CITY OF STILLWATER, MINNESOTA FUND BALANCES, GOVERNMENTAL FUNDS, LAST TEN FISCAL YEARS (modified accrual basis of accounting) MR Fiscal Year 2000 2001 2002 2003 General Fund Reserved $ - $ 18,425 $ 66,183 $ 80,725 Unreserved 2,949,733; 3,003,499 3,. 026,319 3,011,777 Total general fund $ 2,949,733 $ 3,021,924 $ 3,92,502 $ 3,092,502 All Other Governmental Funds Reserved reported in: Special revenue funds $ - $ - $ - $ 300,347 Debt service funds 10,282,290 5,289,330 6,420,104 5,859,923 Unreserved reported in: Special revenue funds 519,895 934,790 1,385,336 1,586,808 Capital project funds 7,415,163 6,241,281 7,644,501 8,428,972 Total all other governmental funds $ 18,217,348 $ 12,465,401 $ 15,449,941 $ 16,176,050 MR Fiscal Year 2004 2005 2006 2007 2008 2009 $ 70,457 $ 85,527 $ 80,376 $ 87,502 $ 95,577 $ 101,597 3,289,295 3,584,036 3,694,636 3,682,955 3,450,524 4,119,597 $ 3,359,752 $ 3,669,563 $ 3,775,012 $ 3,770,457 $ 3,546,101 $ 4,221,194 $ 1,574,674 $ 8,499 $ 9,723 $ 12,010 $ 52,326 $ 12,014 5,970,718 11,374,340 6,359,652 5,739,233 5,610,318 11,484,916 1,601,377 1,908,283 1,890,093 2,217,335 2,256,907 2,361,837 12,593,425 13,725,734 4,260,630 1 2,164,582 17,951,334 14,111 ,439 $ 21,740,194 $ 27,016,856 $ 12,520,098 $ 20,133,160 $ 25,870,885 $ 27,970,206 109 CITY OF STILLWATER, MINNESOTA CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS, LAST TEN FISCAL YEARS (modified accrual basis of accounting) Other Financing Sources (Uses) Proceeds from borrowing 8,175,000 Fiscal Year 9,340,268 5,000,053 2000 2001 2002 2003 Revenues Transfer (out) (3,965,184) (4,726,733) (4,244,539) Taxes: Capital lease - - - Property taxes $ 4,295,368 $ 4,710,537 $ 5,413,887 $ 6,132,434 Tax increment 1,740,935 1,900,529 1,298,683 1,742,100 Lodging tax - - - - Franchise taxes - - - 33,556 Licenses and permits 576,281 652,644 748,800 691,822 Special assessments 1,413,254 866,049 1,169,295 954,720 Intergovernmental 2,649,331 3,275,668 2,797,207 2,605,191 Charges for services 2,173,081 2,165,434 2,409,358 3,212,248 Fines and forfeits 130,007 135,800 116,793 133,379 Interest 1,097,792 744,109 444,082 337,695 Donations 144,564 133,349 548,987 622,680 Miscellaneous 205,926 776,896 1,372,374 327,114 Total revenues 14,426,539 15,361,015 16,319,466 16,792,939 Expenditures General government 1,745,312 2,274,384 2,689,417 2,109,618 Public safety 2,951,855 3,124,762 3,054,775 3,061,201 Public works 1,442,466 1,625,908 1,537,082 1,460,320 Culture and recreation 2,091,886 2,220,754 2,296,612 2,657,482 Economic development 296,438 232,789 305,985 1,241,398 Capital outlay 4,561,603 3,783,195 8,102,534 5,554,558 Debt Service Principal 2,535,000 3,813,335 2,998,333 3,324,209 Interest 1,402,333 1,499,588 1,400,311 1,399,137 Other 134,428 41,890 63,191 99,543 Total expenditures 17,161,321 18,616,605 22,448,240 20,907,466 Excess (deficiency) of revenues over expenditures (2,734,782) (3,255,590) (6,128,774) (4,114,527) Other Financing Sources (Uses) Proceeds from borrowing 8,175,000 - 9,340,268 5,000,053 Transfers in 3,954,339 4,726,733 4,094,539 3,600,065 Transfer (out) (3,965,184) (4,726,733) (4,244,539) (3,570,065) Capital lease - - - - Sale of property 27,124 115,834 23,409 926,298 Payment on refunded debt - (2,540,000) - (3,345,000) Insurance settlement - - - 2,199,500 Total other financing sources (uses) 8,191,279 (2,424,166) 9 4,810,851 Net change in fund balances $ 5,456,497 $ (5,679,756) $ 3,084,903 $ 696,324 Debt service as a percentage of noncapital expenditures 32.3% 36.1% 31.1% 31.4% 110 Fiscal Year 2004 2005 2006 2007 2008 2009 $ 6,817,566 $ 7,940,517 $ 8,630,803 $ 8,996,387 $ 9,535,481 $ 9,646,261 1,760,946 1,623,139 1,798,905 2,655,638 2,870,258 3,046,960 - - - - 127,867 137,387 398,121 404,448 415,143 423,938 426,688 426,754 647,908 942,302 469,971 603,556 552,687 435,128 1,337,233 1,066,000 953,031 904,319 899,701 882,732 2,818,213 4,235,289 3,701,257 1,802,669 935,220 1,450,439 4,171,166 2,484,394 2,512,666 5,217,577 2,889,732 2,787,660 129,275 127,690 151,470 138,197 152,192 226,852 452,721 614,334 1,182,820 940,429 958,702 460,295 1,473,903 1,348,787 961,326 576,861 283,419 195,183 1,073,143 466,731 617,941 232,623 250,503 336,651 21,080,195 21,253,631 21,395,333 22,492,194 19,882,450 20,032,302 2,110,845 2,336,422 2,447,747 2,718,798 2,869,798 2,480,618 3,240,082 3,604,240 3,810,827 3,802,242 4,123,587 3,964,424 1,380,505 1,669,809 1,493,693 1,625,512 1,482,455 1,285,715 2,454,138 3,002,849 2,785,335 2,912,305 3,242,022 3,193,529 622,226 1,811,330 733,899 1,094,296 1,096,128 456,996 7,291,363 6,077,211 15,310,605 4,239,574 3,512,082 8,417,419 3,553,357 3,898,534 3,601,000 3,835,000 3,719,000 3,385,000 1,327,848 1,345,237 1,297,146 1,181,782 1,111,621 1,286,753 108,669 186,869 101,588 44,292 173,080 188,294 22,089,033 23,932,501 31,581,840 21,453,801 21,329,773 24,658,748 (1,008,838) (2,678,870) (10,186,507) 1,038,393 (1,447,323) (4,626,446) 5,545,248 7,607,250 6,434,171 1,297,256 6,821,202 8,189,631 4,587,456 4,828,991 4,406,945 4,348,446 4,322,239 4,039,187 (4,322,456) (4,828,991) (4,356,945) (4,132,342) (4,259,739) (3,951,815) - - - - - 51,324 1,029,984 658,093 39,404 33,677 76,690 122,533 - - (5,705,000) - - (1,050,000) 6,840,232 8,265,343 818,575 1,547,037 6,960,392 7,400,860 $ 5,831,394 $ 5,586,473 $ (9,367,932) $ 2,585,430 $ 5,513,069 $ 2,774,414 33.1% 30.4% 30.6% 29.3% 28.1% 29.6% 111 CITY OF STILLWATER, MINNESOTA Payable Year ASSESSED AND ESTIMATED ACTUAL VALUE OF PROPERTY, LAST TEN FISCAL YEARS Real Property Estimated Actual Taxable Market Net Tax Value Capacity (1) Personal Property Estimated Actual Taxable Market Net Tax Value Capacity 1999 $ 736,086,100 $ 11,992,164 $ 7,994,100 $ 278,551 2000 805,585,700 13,016,251 8,292,900 281,708 2001 885,854,000 14,394,149 8,538,100 290,045 2002 1,026,719,800 12,006,624 9,026,800 180,411 2003 1,207,033,300 14,082,742 9,384,700 187,569 2004 1,371,613,600 15,834,619 9,483,000 189,535 2005 1,585,050,100 18,150,417 9,947,000 198,815 2006 1,792,193,300 20,190,551 10,295,700 205,778 2007 2,020,474,300 22,981,471 10,620,800 212,276 2008 2,112,062,300 24,045,939 10,158,900 203,038 2009 2,121,367,300 24,160,646 9,929,400 198,448 Source: Washington County, Minnesota Assessors' Office Notes: (1) The tax capacity (assessed taxable value) of the properly is calculated by applying a statutory formula to the estimated market value of the property. 112 Total Estimated Actual Taxable Market Val ue Net Tax Capacity Total Direct Tax Rate Net Tax Capacity as a Percentage of Estimated Actual Market Valu $ 744,080,200 $ 12,270,715 38.555 1.65 813,878,600 13,297,959 35.750 1.63 894,392,100 14,684,194 35.697 1.64 1,035,746,600 12,187,035 53.417 1.18 1,216,418,000 14,270,311 52.761 1.17 1,381,096,600 16,024,154 51.951 1.16 1,594,997,100 18,349,232 51.629 1.15 1,802,489,000 20,396,329 49.243 1.13 2,031,095,100 23,193,747 46.498 1.14 2,122,221,200 24,248,977 48.186 1.14 2,145,527,946 24,359,094 47.930 1.14 113 CITY OF STILLWATER, MINNESOTA PROPERTY TAX RATES - PER $1,000 OF ASSESSED TAX CAPACITY VALUE (1) DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Overlapping Rates Source: Washington County, Minnesota Auditor's Office. Notes: (1) Property tax rates (tax capacity rates) are determined by dividing the total tax levy by the tax capacity (assessed value). The tax capacity is calculated by applying a statutory formula to the estimated market value of the property. 114 City Direct Rates County Debt Debt Operating Service Total Operating Service Total Tax Tax Tax Tax Tax Tax Payable Capacity Capacity Capacity Capacity Capacity Capacity Year Rate Rate Rate Rate Rate Rate 1999 $ 24.978 $ 13.577 $ 38.555 $ 24.264 $ 3.337 $ 27.601 2000 23.151 12.599 35.750 22.479 3.465 25.944 2001 23.534 12.163 35.697 20.415 3.582 23.997 2002 36.372 17.045 53.417 27.215 4.542 31.757 2003 34.044 18.717 52.761 26.570 3.726 30.296 2004 33.559 18.392 51.951 25.072 3.521 28.593 2005 34.331 17.298 51.629 23.098 3.225 26.323 2006 30.924 18.319 49.243 21.780 2.997 24.777 2007 30.228 16.270 46.498 20.803 2.732 23.535 2008 32.755 15.431 48.186 20.961 2.747 23.708 2009 32.333 15.597 47.930 21.140 2.973 24.113 Source: Washington County, Minnesota Auditor's Office. Notes: (1) Property tax rates (tax capacity rates) are determined by dividing the total tax levy by the tax capacity (assessed value). The tax capacity is calculated by applying a statutory formula to the estimated market value of the property. 114 115 Overlapping Rates School Other Debt Operating Service Total Total Total Tax Tax Tax Tax Tax Capacity Capacity Capacity Capacity Capacity Rate Rate Rate Rate Rate $ 42.107 $ 11.915 $ 54.022 $ 7.305 $ 127.483 36.583 13.851 50.434 6.870 118.998 37.985 12.702 50.687 6.553 116.934 13.254 15.223 28.477 4.647 118.298 11.689 14.975 26.664 5.064 114.785 7.957 10.872 18.829 8.207 107.580 7.824 11.644 19.468 7.181 104.601 8.271 11.200 19.471 7.016 100.507 9.338 9.666 19.004 8.143 97.180 7.983 9.421 17.404 8.158 97.456 8.881 8.833 17.714 7.617 97.374 115 CITY OF STILLWATER, MINNESOTA PROPERTY TAX LEVIES AND COLLECTIONS, LAST TEN FISCAL YEARS Notes: (1) Beginning with payable year 2002, Market Value Homestead Credit (MVHC) is included in the operating levy. MVHC is a State run program that is designed to provide state -paid property tax relief to ownerss of certain qualified homestead property. Qualifying homeowners do not have to apply for this credit --it is autmatically applied to the owners property taxes. The State then reimbusres the City for the value of the credit. (2) One measure to assist with the State's current budget deficit, the Governor "unalloted" a portion of some cities MVHC . This amount represents the City of Stillwater's share of the unallotment. 116 Collected within the Taxes Levied for the Fiscal Year Fiscal Year of Levy Current Percentage Collections Fiscal Operating Debt Total Tax Tax of in Subsequent Year Tax Levy Tax Levy Levy (1) Collection Levy Years 2000 $ 2,794,420 $1,520,689 $4,315,109 $4,252,137 98.5 $ 61,396 2001 3,098,928 1,601,657 4,700,585 4,623,978 98.4 53,909 2002 4,034,297 1,890,540 5,924,837 5,838,513 98.5 80,159 2003 4,261,183 2,342,774 6,603,957 6,500,791 98.4 96,349 2004 4,713,214 2,583,083 7,296,297 7,185,282 98.5 103,524 2005 5,579,500 2,811,379 8,390,879 8,224,377 98.0 127,044 2006 5,580,145 3,305,610 8,885,755 8,716,513 98.1 150,689 2007 6,102,192 3,284,439 9,386,631 9,195,239 98.0 133,542 2008 6,775,809 3,192,158 9,967,967 9,532,929 95.6 164,357 2009 6,813,230 3,286,539 10,099,769 9,768,614 96.7 - Notes: (1) Beginning with payable year 2002, Market Value Homestead Credit (MVHC) is included in the operating levy. MVHC is a State run program that is designed to provide state -paid property tax relief to ownerss of certain qualified homestead property. Qualifying homeowners do not have to apply for this credit --it is autmatically applied to the owners property taxes. The State then reimbusres the City for the value of the credit. (2) One measure to assist with the State's current budget deficit, the Governor "unalloted" a portion of some cities MVHC . This amount represents the City of Stillwater's share of the unallotment. 116 Total Collections to Date Total Percentage Abatements MVHC Outstanding Percentage Tax of to Total Collection Delinquent of Levy Collection Levy Tax Levy Unallotment (2) Taxes Outstanding $ 4,313,533 100.0 $ 1,378 $ - $ 198 0.0 % 4,677,887 99.5 22,041 - 657 0.0 5,918,672 99.9 5,355 - 810 0.0 6,597,140 99.9 6,817 - - 0.0 7,288,806 99.9 5,155 - 2,336 0.0 8,351,421 99.5 33,634 - 5,824 0.1 8,867,202 99.8 4,154 - 14,399 0.2 9,328,781 99.4 17,832 - 40,018 0.4 9,697,286 97.3 3,343 176,229 91,109 0.9 9,768,614 96.7 3,725 - 327,430 3.2 117 CITY OF STILLWATER, MINNESOTA PRINCIPAL TAXPAYERS, CURRENT YEAR AND NINE YEARS AGO Source; Washington County, Minnesota Auditors Office 118 2009 2000 Percentage Percentage of Total of Total Net Tax City Tax Net Tax City Tax Taxpayer Capacity Rank Capacity Capacity Rank Capacity Stillwater Health System $ 257,642 1 1.060 % $ - 0.000 % Xcel Energy 197,826 2 0.810 281,108 2 2.290 Dayton Hudson Corporation 170,192 3 0.700 167,732 4 1.370 Supervalu Holdings 163,334 4 0.670 296,315 1 2.410 Four Star Land Development 185,221 5 0.760 - 0.000 Mikden of Stillwater LLC 121,468 6 0.500 - 0.000 Diasom 119,758 7 0.490 261,513 3 2.130 Gen3 113,868 8 0.470 - 0.000 Southmetro Centers 108,492 9 0.450 - 0.000 Stillwater MP 102,810 10 0.420 - 0.000 Minnesota Minning & Mfg (3M) - 0.000 163,506 5 1.330 Anderson Corporation - 0.000 115,205 6 0.940 Division Place II Associates - 0.000 98,644 7 0.800 Lakeview Memorial Hospital - 0.000 91,194 8 0.740 Urban Associates/Stillwater - 0.000 85,329 9 0.700 UFE Ince - 0.000 85,944 10 0.700 Total $ 1,540,611 6.330 % $ 1,646,490 12.010 % Source; Washington County, Minnesota Auditors Office 118 THIS PAGE IS INTENTIONALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA RATIO OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) General obligation debt which is backed by the full faith, credit, and taxing power of the City. (2) General government bonds are to be repaid from general tax levies. (3) Improvement bonds are expected to be repaid primarily from the special assessments to benefitted properties. (4) Revenue bonds are. expected to be paid from revenues generated from the project. (5) Tax increment bonds are to be paid from the pledged tax increment revenues. (6) Information not available is labeled N /A. (7) See the Demographic and Economic Statistics schedule on page 126 for personal income and population data. (8) Information not available is labeled N /A. 120 Governmental Activities General Improvement Revenue Tax Fiscal Government Bonds Bonds Increment Capital Year Bonds (1) (2) (1) (3) (1) (4) Bonds (1) (5) Lease 2000 $ 9,190,000 $ 6,095,000 $ 6,190,000 $ 10,090,000 $ - 2001 8,261,665 3,990,000 5,955,000 7,060,000 - 2002 15,258,332 2,960,000 5,670,000 6,330,000 650,268 2003 15,890,000 1,995,000 5,375,000 5,635,000 436,891 2004 15,480,000 6,000,000 5,060,000 4,745,000 223,534 2005 18,625,000 5,510,000 7,425,000 3,840,000 - 2006 20,499,000 4,720,000 4,450,000 3,020,000 - 2007 19,844,000 4,225,000 4,100,000 2,170,000 - 2008 19,170,000 3,485,000 3,765,000 7,140,000 - 2009 22,755,000 3,120,000 4,835,000 6,585,000 51,324 Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) General obligation debt which is backed by the full faith, credit, and taxing power of the City. (2) General government bonds are to be repaid from general tax levies. (3) Improvement bonds are expected to be repaid primarily from the special assessments to benefitted properties. (4) Revenue bonds are. expected to be paid from revenues generated from the project. (5) Tax increment bonds are to be paid from the pledged tax increment revenues. (6) Information not available is labeled N /A. (7) See the Demographic and Economic Statistics schedule on page 126 for personal income and population data. (8) Information not available is labeled N /A. 120 Other Total Percentage Long -Term Primary of Personal Per Debt Government Income (6) (7) (8) Capita (7) (8) $ 1,100,000 $ 32,665,000 17.10 % $ 2,132 1,045,000 26,311,665 22.18 1,688 1,785,000 32,653,600 18.73 2,027 1,632,500 30,964,391 21.14 1,857 1,437,500 32,946,034 22.14 1,914 1,242,500 36,642,500 20.45 2,102 1,047,500 33,736,500 23.75 1,879 852,500 31,191,500 27.50 1,722 657,500 34,217,500 N/A 1,906 462,500 37,808,824 N/A 2,073 121 CITY OF STILLWATER, MINNESOTA RATIO OF NET GENERAL OBLIGATION BONDED DEBT TO ASSESSED VALUE AND NET GENERAL OBLIGATION DEBT PER CAPITA LAST TEN FISCAL YEARS Notes: (1) Amount does not include debt to be paid from special assessments, tax increments or other revenues. (2) Amount available for repayment of general obligation bonds. (3) See Assessed and estimated Actual Value of Property schedule on page 126 for property value data. (4) See the Demographic and Economic Statistics schedule on page 126 for population data. 122 Net General Bonded Debt Outstanding Gross Less Debt Net Percentage of Fiscal Bonded Service Bonded Estimated Per Year Debt (1) Fund (2) Debt Market Value (3) Capita (4) 2000 $ 9,190,000 $ 1,694,147 $ 7,495,853 0.9 % $ 489.19 2001 8,261,665 1,543,618 6,718,047 0.8 430.95 2002 15,258,332 1,699,247 13,559,085 1.3 841.71 2003 15,890,000 2,297,197 13,592,803 1.1 815.26 2004 15,480,000 2,485,953 12,994,047 0.9 754.81 2005 18,625,000 5,391,000 13,234,000 0.8 759.31 2006 20,499,000 3,227,678 17,271,322 1.0 961.71 2007 19,844,000 3,431,093 16,412,907 0.8 906.19 2008 19,170,000 3,607,395 15,562,605 0.7 866.85 2009 22,755,000 8,054,476 14,700,524 0.7 818.83 Notes: (1) Amount does not include debt to be paid from special assessments, tax increments or other revenues. (2) Amount available for repayment of general obligation bonds. (3) See Assessed and estimated Actual Value of Property schedule on page 126 for property value data. (4) See the Demographic and Economic Statistics schedule on page 126 for population data. 122 CITY OF STILLWATER, MINNESOTA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT As of December 31, 2009 Debt Outstanding Direct: City of Stillwater Overlapping: Washington County School Districts: #834 - Stillwater Washington County HRA Metropolitan Council/Regional Transit Total Overlapping Total Direct and Overlapping Bonded Debt: $ 22,755,000 117,060,000 (1) 52,950,000 (1) 39,120,000 (1) 229,420,000 (1) Percentage Applicable to City (2) Net Amount Applicable to City 100% $ 22,755,000 7.1% 8,311,260 22.6% 11,966,700 6.6% 2,581,920 6.6% 15,141,720 38,001,600 $ 60,756,600 Notes: (1) Information obtained from Washington County, Minnesota Auditor's office. (2) The percentage of overlapping debt applicable is estimated using tax capacity values. Applicable percentages were estimated by determining the portion of each entity's tax capacity that is within the City's boundaries and dividing it by that entity's total tax capacity. 123 CITY OF STILLWATER, MINNESOTA COMPUTATION OF LEGAL DEBT MARGIN LAST TEN FISCAL YEARS Estimated Market Value (1) Debt limitation (2) Debt applicable to limit: Total bonded debt Less: Improvement bonds Less: Revenue bonds Less: TIF bonds Total debt applicable to limitation Legal debt margin Total debt applicable to the limit as a percentage of debt limit Fiscal Year 2000 2001 2002 2003 $ 813,878,600 $ 894,392,100 $ 1,035,746,600 $ 1,216,418,000 16,277,572 17,887,842 20,714,932 24,328,360 31,565,000 25,266,665 30,218,332 28,895,000 (6,095,000) (3,990,000) (2,960,000) (1,995,000) (6,190,000) (5,955,000) (5,670,000) (5,375,000) (10,090,000) (7,060,000) (6,330,00 (5,635,000) 9,190,000 8,261,665 15,258,332 15,890,000 $ 7,087,572 $ 9,626,177 $ 5,456,600 $ 8,438,360 56.46% 46.19% 73.66% 65.31% Note: (1) Information obtained from Washington County, Minnesota Assessors Office (2) Under Minnesota State Statues , the City of Stillwater's net debt cannot exceed 2 percent of the estimated market value. Beginning in 2008, the percentage that the debt limit can not exceed the estimated market value changed from 2% to 3 %. 124 CITY OF STILLWATER, MINNESOTA Notes: (1) Estimates from Metropolitan Council, except for 2000 which is per the U.S. Census. (2) thousand of dollars (3) Information from State Demographers Office (Bureau of Economic Analysis Report). (4) Information from Jobs Training Research Statistics Department. (5) Information not available is labeled N /A. (6) The estimated personal income for the City of Stillwater is calculated by taking the per capita income of Washington County and multiplying it by the City's population. The per capita personal income used is for that of Washington County, in which the City resides, the smallest region applicable to the City that this information is available for. 126 DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN YEARS City of Stillwater Washington County Personal Personal Per Capita Unemployment Fiscal Population Income Income Income Percentage Year (1) (2) (6) (2) (3) (5) (3) (5) (4) 2000 15,323 $ 558,569 $ 7,382,981 $ 36,453 2.5 % 2001 15,589 583,683 7,761,302 37,442 3.1 2002 16,109 611,691 7,988,565 37,972 3.9 2003 16,673 654,599 8,401,215 39,261 4.2 2004 17,215 729,279 8,938,071 42,363 4.0 2005 17,429 749,273 9,473,739 42,990 3.4 2006 17,959 801,295 10,177,500 44,618 4.6 2007 18,112 857,621 11,037,708 47,351 4.7 2008 17,953 N/A N/A N/A 6.3 2009 18,235 N/A N/A N/A 6.9 Notes: (1) Estimates from Metropolitan Council, except for 2000 which is per the U.S. Census. (2) thousand of dollars (3) Information from State Demographers Office (Bureau of Economic Analysis Report). (4) Information from Jobs Training Research Statistics Department. (5) Information not available is labeled N /A. (6) The estimated personal income for the City of Stillwater is calculated by taking the per capita income of Washington County and multiplying it by the City's population. The per capita personal income used is for that of Washington County, in which the City resides, the smallest region applicable to the City that this information is available for. 126 CITY OF STILLWATER, MINNESOTA PRINCIPAL EMPLOYERS, CURRENT YEAR AND NINE YEARS AGO Source: Minnesota Department of Employment and Economic Development Notes: Information for 2000 is not available. 127 2009 Percentage of Total City Employer Employees Rank Employment County of Washington 970 1 20.6% Stillwater Public Schools 920 2 19.5% UFE, Inc 800 3 17.0% Cub Foods 550 4 11.7% Lakeview Memorial Hospital 457 5 9.7% Desing Fabricated Parts 330 6 7.0% Diasorin 250 7 5.3% Target 197 8 4.2% City of Stillwater 186 9 3.9% WR Medical Electronics 50 10 1.1% Total $ 4,710 100.0% Source: Minnesota Department of Employment and Economic Development Notes: Information for 2000 is not available. 127 CITY OF STILLWATER, MINNESOTA Full Time Equivalents City Government Employees by Function /Program Last Ten Years FUNCTION /PROGRAM 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 General Government MIS 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.80 1.80 1.80 Finance 5.25 4.00 4.00 3.50 3.50 4.50 4.50 4.50 3.50 3.50 Administration 5.75 5.00 5.00 5.00 4.90 4.90 4.90 4.90 3.90 3.90 Legal/City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Plant/City Hall 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Community Development 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 Public Safety Police 23.00 24.50 24.50 24.50 24.50 25.50 25.50 25.50 25.50 22.75 Fire 7.00 8.00 8.50 8.50 8.50 9.50 9.50 9.50 9.50 8.25 Inspections 3.50 3.50 3.50 3.50 3.50 3.50 3.50 2.50 2.50 2.50 Public Works Engineering 4.00 4.50 4.50 4.25 4.10 4.10 4.10 4.10 3.85 3.35 Streets 8.00 10.00 8.00 10.00 9.55 9.55 9.55 9.55 7.00 6.75 Shop 2.00 1.50 1.50 1.50 0.00 0.00 0.00 0.00 0.00 0.00 Culture & Recreations Library 8.75 9.00 9.25 9.25 8.50 9.75 11.00 11.20 10.45 10.95 Parks 8.50 7.50 7.50 8.50 6.50 7.50 7.50 7.50 7.50 7.25 Sanitary Sewer 3.00 3.50 3.00 3.50 3.95 3.95 3.95 3.95 3.95 3.95 Storm Sewer 0.50 0.50 0.50 0.75 1.15 1.15 1.15 1.15 2.95 2.95 Signs & Lighting 0.00 0.00 0.00 0.00 1.25 1.25 1.25 1.25 1.25 1.25 Parking 1.00 1.00 1.00 1.00 1.10 1.10 1.10 1.10 1.10 1.10 Total 84.75 88.00 86.25 89.25 86.50 91.75 93.00 92.00 88.25 83.75 128 CITY OF STILLWATER, MINNESOTA CAPITAL ASSET STATISTICS BY FUNCTION /PROGRAM Last Ten Years Function/Program 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Sewer Connections 5,196 5,403 5,496 5,393 5,813 5,816 5,889 6,130 5,930 5,971 Public Safety Police 28.08 29.80 31.31 32.58 33.00 33.48 34.91 72.00 77.80 80.80 Stations 1 1 1 1 1 1 1 1 1 1 Patrol Units 6 6 6 6 7 7 9 9 9 9 Fire Stations 1 1 1 1 1 1 1 1 1 1 Fire Trucks 8 8 8 8 8 8 8 9 10 10 Public Works Lights 1,252 1,340 1,360 1,306 1,360 2,450 2,450 1,415 1,356 1,356 Vehicles N/A N/A N/A N/A 37 32 29 29 30 30 Streets (miles) 80.50 82.45 83.07 83.76 84.62 84.70 84.82 89.70 89.70 89.70 Culture & Recreation St Croix Valley Recreation Center Sheets of Ice 3 3 3 3 3 3 3 3 3 3 Field House 1 1 1 1 1 1 1 1 1 1 Library Building 1 1 1 1 1 1 1 1 1 1 Parks Parks N/A N/A N/A N/A N/A 32 32 34 34 34 Internal Trails N/A N/A N/A NIA N/A 11 11 14.8 19 19.2 Park Acres 470 477 516 516 516 540 570 570 576.4 576.4 Park Shelters 16 19 19 19 19 22 23 23 30 30 Basketball Courts 4 4 4 4 4 6 6 6 5 5 Boat Launches 2 1 1 1 1 1 1 1 1 1 Fishing Pier 1 1 1 1 1 1 1 1 1 1 Horseshoe Courts 11 11 11 11 11 11 11 11 11 11 Skating Rinks 10 10 9 9 9 7 7 7 8 9 Soccer Fields 3 3 3 3 3 5 6 6 7 7 Softball Fields 8 8 8 8 8 10 10 11 13 13 Swimming Beach 1 1 1 1 1 1 1 1 1 1 Tennis Courts 9 9 9 12 12 12 12 12 12 12 Volleyball Courts 4 4 5 6 6 5 5 5 4 4 Sanitary Sewer Collection System (miles) 80.84 83.25 83.54 84.16 86.00 86.22 86.78 87.65 87.65 87.65 Sewer Connections 5,196 5,403 5,496 5,393 5,813 5,816 5,889 6,130 5,930 5,971 Storm Sewer Pipe (miles) 28.08 29.80 31.31 32.58 33.00 33.48 34.91 72.00 77.80 80.80 Parking Paylots/Permit Parking 9 9 9 9 9 9 9 9 9 9 Source: Various City Departments 129 CITY OF STILLWATER, MINNESOTA OPERATING INDICATORS BY FUNCTION /PROGRAM Last Ten Years Function /Program General Government Elections Registerd voters Number of votes cast Voter participation (registered) Public Safety Police Citations & Arrest (1) Violations (1) Traffic Violations ( 1) Fire Medical (2) Fire False Alarm Inspections (2) Other Services Inspections Building Permits Inspections Value of Buidling Permits Public Works General Maintenance (hours) Trash Pickup (hours) Snow Removal (hours) New Construction (hours) Culture and Recreation St Croix Valley Recreation Center Recreation Center - (hours) Fieldhouse - (hours) Lily Lake - (hours) Recreation Maintenance (hours) Library Collection Size Circulation (checked out) Parks Park Reservations Park Maintenance (hours) Sanitary Sewer Sewer Work (hours) Parking Monthly Parking Permits Source: Various City Departments Fiscal Year 2000 2001 2002 2003 2004 2 - 3 - 2 11,115 - 11,317 - 12,581 8,521 - 8,376 - 10,344 76.7% - 74.0% - 82.2% 1,700 1,686 2,149 2,007 2,067 7,964 8,586 8,646 8,962 9,896 2,256 3,255 2,508 2,803 3,751 849 1,018 1,140 726 779 N/A N/A N/A 93 64 N/A N/A N/A 120 136 80 95 166 83 98 N/A N/A N/A 166 209 1,606 1,616 1,175 1,718 1,149 3,528 3,808 4,028 4,892 4,492 $53 ,266,824 $60,598,170 $65,856,810 $59,537,643 $64,661,730 N/A N/A 15,471 14,440 10,278 N/A NIA 1,863 1,739 2,016 N/A N/A 1,330 1,407 2,519 N/A N/A 2,290 602 1,022 N/A N/A N/A N/A N/A N/A N/A N/A WA WA N/A N/A N/A N/A N/A N/A N/A 4,192 2,585 2,948 81,516 83,072 84,237 87,185 90,320 222,685 230,219 244,468 248,387 259,681 N/A N/A 195 185 155 N/A N/A 5,685 3,238 4,983 N/A N/A 1,820 693 831 3,653 3,415 3,685 3,531 3,819 Notes: (1) 1997 -1998 Combined totals for various offences. (2) 1997 - 1999 Combined totals for various services provided. (3) Information not available is labeled N /A. 130 Fiscal Year 2005 2006 2007 2008 2009 2 - 2 12,247 - 13,373 - 8,920 - 10,983 - 72.8% - 82.1% - 2,042 1,959 2,368 2,513 NIA 10,336 10,247 10,336 10,591 NIA 3,415 3,781 3,554 2,894 NIA 826 941 806 778 656 71 67 43 39 55 119 143 122 126 95 89 96 115 490 455 220 212 190 147 213 1,332 864 1,014 1,329 1,126 3,895 3,009 2,582 3,389 2,868 $53,070,092 $45,982,366 $73,127,457 $31,154,918 $38,071,294 12,285 13,545 16,157 14,344 13,130 1,996 2,526 2,823 2,022 1,876 2,343 1,164 4,323 3,855 5,374 1,627 1,520 851 196 204 2,099 3,833 4,415 5,082 3,989 NIA 1,017 1,124 1,187 1,185 1,647 1,780 1,166 1,669 1,052 3,875 4,400 5,142 6,610 7,761 92,589 96,480 98,980 98,160 99,341 266,378 290,934 350,022 334,989 344,948 185 219 205 232 232 5,468 6,032 8,078 8,069 7,916 1,622 1,519 3,640 3,194 3,499 3,325 4,133 4,017 3,633 3,300 131 OTHER REPORTS SECTION LarsenAller1 LLP CPAs, Consultants & Advisors www.larsonallen.com REPORT ON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and Members of the City Council City of Stillwater Stillwater, Minnesota We have audited the financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Stillwater, Minnesota (the City) as of and for the year ended December 31, 2009, which collectively comprise the City's basic financial statements and have issued our report thereon dated June 4, 2010. The City's basic financial statements include the operations of the Stillwater Water Commission. Our audit, described below, did not include the operations of the Stillwater Water Commission because the component unit engaged for its own separate audit that included the provisions of the Minnesota Legal Compliance Audit Guide for Local Government. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the State Auditor pursuant to Minnesota Statutes §6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers seven categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions, except as described below. Tax Increment Financing — Minnesota Statutes §469.176 subd. 6 requires that by February 1st of the fifth year following certification of a tax increment financing district, the City submit to the county auditor evidence that required development activity has taken place for each parcel in the district. During our audit fieldwork, we noted that a report for a district originally certified in 2004 had not been filed by the City during 2009. This report is intended solely for the information and use of the City Council, management, and the Office of the State Auditor and is not intended to be, and should not be, used by anyone other than those specified parties. LarsonAllen LLP Minneapolis, Minnesota June 4, 2010 135 ll! . Larsonikllen LLP is a member of Nexia International, a worldwide network of independent accounting and consulting firms. INTERNATIONAL RESOLUTION 2010 -94 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,392,981.48 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -94 1ST Line /Leewes Ventures LLC 3M A -1 Maintenance, Inc. ABS Bldg Action Rental, Inc. Amano McGann, Inc. Ameriprise Amy Olson LAC Anderson Amy Aramark Uniform Services Architectural Network Armor Security Inc. Aspen Mills Batteries Plus Bro -Tex, Inc. Buckentine Kari Carquest Auto Parts Century Power Equipment Chandler Harvey Cities Digital Solutions Clareys Safety Equipment Comcast Comm of Transportation MN Dept of Transp Computer Services of Florida Cottagewood Partner LLC CPMI Crabtree Law Firm Eichten's Service & Repair Fastenal Company Flock, Denise Fury Dodge Chrysler Gander Mountain Glewwe Doors Gopher Bearing Gopher Sign Co. Grainger GV Properties Harding Design Studio Hardrives Helke's Tree Service Ice Skating Institute Infratech, Inc. Instudio, Inc. Integrity Dental Concession Supplies 407.11 White sign sheeting and protective overl 1,932.12 Lawn Care Multiple Properties 1,603.00 Refund of Fire Inspection Fee 105.00 Concrete and trailer 288.56 Cale P & D Paper, Serial Ports to Door King 558.41 Park Deposit Refund Pioneer Park 100.00 Refund of Fire Inspection Fee 25.00 Park Fee Refund Pioneer Park 7/16/10 50.00 Mats & Uniforms 994.58 Refund of Fire Inspection Fee 25.00 Annual testing and battery 251.29 Uniforms 1,365.60 Lawn and Garden batteries 661.03 New Turkish Washed & Dyed 60.76 Refund Park Deposit 100.00 Equipment Repair Supplies 399.33 Bolt & Washer for JD mower 4.38 Refund of Demolition Permit 2010 -22 150.00 Laserfiche Bar Code and Validation 2,174.91 Inspection of Extinguishers 90.00 Cable 64.12 Concrete Plant Inspections Equip Usage 23.36 Software Service Agreement 500.00 Grading Escrow Refunds 6,000.00 Stillwater Parking Ramp 967.14 Refund of Fire Inspection Fee 50.00 Dehumidifier Hook Up & Start Up 1,564.98 3/8 x 50 ft RBR 300 PSI Goodye 142.75 Park Deposit Refund Washington Sq 100.00 Repair dodge charger 1,066.73 Repair guns 1,276.24 Hardware 25.00 Roller Bearings 80.03 Sign brackets and extension arms 574.15 Locking Plug 58.92 Refund of Fire Inspection Fee 25.00 Refund of Fire Inspection Fee 75.00 Washington Ave Mill & Overlay, 2010 Street 1,026,318.47 Remove cottonwood tree City Hall & 2 other trees 1,800.00 Summer Exhibition, Membership 50.00 Repair pipe on Everett St 5,902.00 Refund of Fire inspection Fee 25.00 Refund of Fire Inspection Fee 25.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Page 2 J.H. Larson Electric Ballast 144.28 Johnny's TV Refund of Fire Inspection Fee 157.50 Kath Companies Oil & Grease 1,897.66 Kirvida Fire Inc. Maintenance on 2006 Ford Brush Utility Truck 104.94 KLBB Radio Refund of Fire Inspection Fee 50.00 Let There Be Light Refund of Fire Inspection Fee 50.00 Mac Queen Equipment Inc. Fill Hose for sweeper 274.29 Magnuson Law Firm David Magnuson dba Professional Service 6,964.33 Menards Repair Supplies 1,374.82 MFS Refund of Fire Inspection Fee 75.00 MHSC /Range Driving school Allen, Crayne, Olson and 1,464.00 Mid America, Inc. Cayuga Barge Project 29,612.00 Middle St. Croix Watershed Mgm Org. 2nd Half 2010 Contribution 15,819.39 Midwest Children's Resource Postage for DVD 6.32 MN Fire Srv. Cert. Board FF Certifications 1,400.00 Mobile Vision Camera 328.11 MTI Distributing End -Rod Spherical 357.26 NAPA Auto Parts Brake Rotor Ultra Premium 280.30 Natural Resource Group LLC Environmental Consulting Levee Wall 1,588.75 O'Brien Photography Refund of Fire Inspection Fee 50.00 Office Depot Office Supplies 388.49 Oil Air Products, Inc. Filters for lift stations 218.67 Otis Elevator Company Maintenance Elevator 443046 350.00 Peterson Craig Meals & Lodging Conference 160.04 Plant Health Associates Professional Service May & June 2010 912.00 Pomp's Tire Service Inc. Replace tires on 6107 820.18 Riedell Shoes, Inc. Skates for Resale 544.44 Ryan Electric, Inc. Saturday Morning Art Fair Lowell Park 121.25 Short Elliott Hendrickson Consulting Engineering 508.15 Signal Pro Equipment Pump for zero turn mower 633.62 Spartan Promotional Group No parking signs 224.13 Sprint PCS Cell Phone 88.77 St. Croix Boat & Packet Co. June Billing 34,938.59 St. Croix Events, Inc. Fireworks Contribution 4th of July & LID 40,000.00 St. Croix Recreation Co. Cartridge 117.56 State Supply Company Seal For Evap Condenser Pump 273.16 Stillwater Collision & Restoration Refund of Fire Inspection Fee 105.00 Stillwater Country Club Maintenance Refund of Fire Inspection Fee 105.00 Stillwater Motor Company Vehicle Repair 355.98 Streicher's Equipment 63.02 Sun Newspapers Publications 215.46 T.A. Schifsky & Sons, Inc. Fine Asphalt 1,446.54 Tatt's by Zapp Tattoo Co. Refund of Fire Inspection Fee 25.00 Telemetry and Process Controls Part #S50N0 101.75 Tier 3 Refund of Fire Inspection Fee 75.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Page 3 1,367.46 Tillman, Tiffany Park Deposit Refund Lowell Park 100.00 Tousley Ford Repair Vehicle 301 20.55 Traffic & Parking Control Co. V -Loc for signs 397.28 Tri -State Pump & Controls, Inc. Echo Lift Station pump repair 1,243.26 U.S. Bank Refund of Fire Inspection Fees 105.00 United Equipment Rentals Gulf, L.P. Fuel Tank 131.62 United Refrigeration, Inc. Refridgerant Leak Detector 118.92 USAble Life Term Life Insurance 411.12 Verizon Wireless Cell phones 1,782.43 Wal Mart Community Supplies 106.66 Washington County Assessment & Taxation 2010 Truth in Taxation, 2010 Assessing Fee 84,446.00 Washington County Property Records TIF Annual Maintenance Fee 16,093.00 Washington County Public Safety Radio 2ND QTR 800 MHZ RADIOS 8,601.72 Waste Management - Blaine Garbage Waiver 36.97 Water Works Irrigation LLC Yearly Testing of RPZ Devices City,Library & Rec 1,000.00 White Fields Refund of Fire Inspection Fee 25.00 Wingfoot Commercial Tire Tires 1,816.69 Yocum Oil Company Fuel 4,615.77 LIBRARY Baker & Taylor Library Materials 1,367.46 Baker & Taylor 2 Rental Program Materials 43.92 Baker & Taylor Rental Rental Program Materials 33.78 Beaudet, Michelle Event Preparation 28.42 Blair, Ed Event Preparation 28.42 BWI Children's Books 229.58 Card Source Borrower's Cards 1,254.57 Comcast Telecommunications 49.90 Country Messenger Subscription 26.00 Francis, David Adult Nonfiction books 59.40 Grainger Building Repair 133.97 Johnson, Alec Event Preparation 74.60 Midwest Tape Rental DVD's 71.97 Minnesota Horticultural Society Periodical 34.00 Office of Enterprise Technology Telephone 328.24 Peterson,Andy Event Preparation 31.97 Quill Supplies 314.95 Random House Juvenile Audio 87.20 Rosentreter, Hannah Event Preparation 28.42 Schiffman, Jim Children's Program 235.00 Star Equipment Building Repair 215.95 Sunset Cleaning Cleaning Service 460.00 Toshiba Maintenance Contract 30.39 Washington County Library Telecommunications 765.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Young, Pete JUNE MANUALS Air Down There Friends of Stillwater Area Dog Park GFOA Certification Xcel ADDENDUM Board of Water Commissioners Clark, Luann Comcast Larson Allen Lions Club of Stillwater Loffler Companies, Inc. Met Council MN Dept. of Labor & Industry Qwest T- Mobile Xcel Page 4 Event Preparation 56.84 Scuba Equipment 7,375.96 Request of Funds 500.00 CAFR Review 435.00 Electricity 3,985.20 June 2010 WAC 7,128.00 Cleaning City Hall & Public Works 1,152.50 Internet City Hall 199.90 Final Billing 2009 Audit 7,468.00 Dues 110.00 Services for new Internet Connection 438.75 June 2010 SAC 14,553.00 2010 2nd Qtr State Surcharge 3,435.22 Telephone 713.98 Cell Phone 42.13 Electricity, Gas 15,551.18 TOTAL 1,392,981.48 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -94 1ST Line /Leewes Ventures LLC Concession Supplies 407.11 3M White sign sheeting and protective overl 1,932.12 A -1 Maintenance, Inc. Lawn Care Multiple Properties 1,603.00 ABS Bldg Refund of Fire Inspection Fee 105.00 Action Rental, Inc. Concrete and trailer 288.56 Amano McGann, Inc. Cale P & D Paper, Serial Ports to Door King 558.41 Ameriprise Park Deposit Refund Pioneer Park 100.00 Amy Olson LAC Refund of Fire Inspection Fee 25.00 Anderson Amy Park Fee Refund Pioneer Park 7/16/10 50.00 Aramark Uniform Services Mats & Uniforms 994.58 Architectural Network Refund of Fire Inspection Fee 25.00 Armor Security Inc. Annual testing and battery 251.29 Aspen Mills Uniforms 1,365.60 Batteries Plus Lawn and Garden battery 661.03 Bro -Tex, Inc. New Turkish Washed & Dyed 60.76 Buckentine Kari Refund Park Deposit 100.00 Carquest Auto Parts Equipment Repair Supplies 399.33 Century Power Equipment Bolt & Washer for JD mower 4.38 Chandler Harvey Refund of Demolition Permit 2010 -22 150.00 Cities Digital Solutions Laserfiche Bar Code and Validation 2,174.91 Clareys Safety Equipment Inspection of Extinguishers 90.00 Comcast Cable 64.12 Comm of Transportation MN Dept of Transp Concrete Plant Inspections Equip Usage 23.36 Computer Services of Florida Software Service Agreement 500.00 Cottagewood Partner LLC Grading Escrow Refund 725 Reunion Rd 6,000.00 CPMI Stillwater Parking Ramp 967.14 Crabtree Law Firm Refund of Fire Inspection Fee 50.00 Eichten's Service & Repair Dehumidifier Hook Up & Start Up 1,564.98 Fastenal Company 3/8 x 50 ft RBR 300 PSI Goodye 142.75 Flock, Denise Park Deposit Refund Washington Sq 100.00 Fury Dodge Chrysler Repair dodge charger 1,066.73 Gander Mountain Repair guns 1,276.24 Glewwe Doors Hardware 25.00 Gopher Bearing Roller Bearings 80.03 Gopher Sign Co. Sign brackets and extension arms 574.15 Grainger Locking Plug 58.92 GV Properties Refund of Fire Inspection Fee 25.00 Harding Design Studio Refund of Fire Inspection Fee 75.00 Hardrives Washington Ave Mill & Overlay, 2010 Street 1,026,318.47 Helke's Tree Service Remove cottonwood tree City Hall & 2 other trees 1,800.00 Ice Skating Institute Summer Exhibition, Membership 50.00 Infratech, Inc. Repair pipe on Everett St 5,902.00 Instudio, Inc. Refund of Fire Inspection Fee 25.00 Integrity Dental Refund of Fire Inspection Fee 25.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Page 2 J.H. Larson Electric Ballast 144.28 Johnny's TV Refund of Fire Inspection Fee 157.50 Kath Companies Antifreeze 1,897.66 Kirvida Fire Inc. Maintenance on 2006 Ford Brush Utility Truck 104.94 KLBB Radio Refund of Fire Inspection Fee 50.00 Let There Be Light Refund of Fire Inspection Fee 50.00 Mac Queen Equipment Inc. Fill Hose for sweeper 274.29 Magnuson Law Firm David Magnuson dba Professional Service 6,964.33 Menards Repair Supplies 1,374.82 MFS Refund of Fire Inspection Fee 75.00 MHSC /Range Driving school Allen, Crayne, Olson and 1,464.00 Mid America, Inc. Cayuga Barge Project 29,612.00 Middle St. Croix Watershed Mgm Org. 2nd Half 2010 Contribution 15,819.39 Midwest Children's Resource Postage for DVD 6.32 MN Fire Srv. Cert. Board FF certifications 1,400.00 Mobile Vision Camera 328.11 MTI Distributing End -Rod Spherical 357.26 NAPA Auto Parts Brake Rotor Ultra Premium 280.30 Natural Resource Group LLC Environmental Consulting Levee Wall 1,588.75 O'Brien Photography Refund of Fire Inspection Fee 50.00 Office Depot Office Supplies 388.49 Oil Air Products, Inc. Filters for lift stations 218.67 Otis Elevator Company Maintenance Elevator 443046 350.00 Peterson Craig Meals Conference 160.04 Plant Health Associates Professional Service May & #38; June 2010 912.00 Pomp's Tire Service Inc. Replace tires on 6107 820.18 Riedell Shoes, Inc. Skates for Resale 544.44 Ryan Electric, Inc. Saturday Morning Art Fair Lowell Park 121.25 Short Elliott Hendrickson Consulting Engineering 508.15 Signal Pro Equipment Pump for zero turn mower 633.62 Spartan Promotional Group No parking signs 224.13 Sprint PCS Cell Phone 88.77 St. Croix Boat & Packet Co. June Billing 34,938.59 St. Croix Events, Inc. Fireworks Contribution 4th of July & LID 40,000.00 St. Croix Recreation Co. Cartridge 117.56 State Supply Company Seal For Evap Condenser Pump 273.16 Stillwater Collision & Restoration Refund of Fire Inspection Fee 105.00 Stillwater Country Club Maintenance Refund of Fire Inspection Fee 105.00 Stillwater Motor Company Use Tax 355.98 Streicher's Cugg /Mag Combo 63.02 Sun Newspapers Publications 215.46 T.A. Schifsky & Sons, Inc. Fine Asphalt 1,446.54 Tatt's by Zapp Tattoo Co. Refund of Fire Inspection Fee 25.00 Telemetry and Process Controls Part #S50N0 101.75 Tier 3 Refund of Fire Inspection Fee 75.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Tillman, Tiffany Tousley Ford Traffic & Parking Control Co. Tri -State Pump & Controls, Inc. U.S. Bank United Equipment Rentals Gulf, L.P. United Refrigeration, Inc. USAble Life Verizon Wireless Wal Mart Community Washington County Assessment & Taxation Washington County Property Records Washington County Public Safety Radio Waste Management - Blaine Water Works Irrigation LLC White Fields Wingfoot Commercial Tire Yocum Oil Company LIBRARY Baker & Taylor Baker & Taylor 2 Baker & Taylor Rental Beaudet, Michelle Blair, Ed BWI Card Source Comcast Country Messenger Francis, David Grainger Johnson, Alec Midwest Tape Minnesota Horticultural Society Office of Enterprise Technology Peterson,Andy Quill Random House Rosentreter, Hannah Schiffman, Jim Star Equipment Sunset Cleaning Toshiba Washington County Library Park Deposit Refund Lowell Park Repair Vehicle 301 V -Loc for signs Echo Lift Station pump repair Refund of Fire Inspection Fees Fuel Tank Refridgerant Leak Detector Term Life Insurance Tim Cell Supplies 2010 Truth in Taxation , 2010 Assessing Fee TIF Annual Maintenance Fee 2ND QTR 800 MHZ RADIOS Garbage Waiver 409 Holcombe St. S. Yearly Testing of RPZ Device for Public Refund of Fire Inspection Fee Repair tire on #3 Unleaded Library Materials Rental Program Materials Rental Program Materials Event Preparation Event Preparation Children's Books Borrower's Cards Telecommunications Subscription Adult Nonfiction books Building Repair Event Preparation Rental DVD's Periodical Telephone Event Preparation Supplies Juvenile Audio Event Preparation Children's Program Building Repair Cleaning Service Maintenance Contract Telecommunications Page 3 100.00 20.55 397.28 1,243.26 105.00 131.62 118.92 411.12 1,782.43 106.66 84,446.00 16,093.00 8,601.72 36.97 1,000.00 25.00 1,816.69 4,615.77 1,367.46 43.92 33.78 28.42 28.42 229.58 1,254.57 49.90 26.00 59.40 133.97 74.60 71.97 34.00 328.24 31.97 314.95 87.20 28.42 235.00 215.95 460.00 30.39 765.00 EXHIBIT " A" TO RESOLUTION #2010 -94 Page 4 Young, Pete Event Preparation 56.84 JUNE MANUALS Air Down There Scub Equipment 7,375.96 Friends of Stillwater Area Dog Park Request of Funds 500.00 GFOA Certification CAFR Review 435.00 Xcel Electricity 3,985.20 RESOLUTION 2010 -95 APPOINTING ELECTION JUDGES AND FIXING COMPENSATION BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges, subject to the attendance of a two hour training to be held on July 14, 22, or 29 at the City of Stillwater and Washington County Training for Head Judges held in June 2010, and eligible to serve at the Primary Election to be held on August 10, 2010 and /or the General Election to be held on November 2, 2010. Last Name First Name Address Agard Leslie Last Name First Name Address Eggers Elizabeth Last Name First Name Address Leifeld Chuck Last Name First Name Address Roan, Sr. Robert BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $9.00 per hour; and the compensation for the Head Judges is hereby fixed at $11.55 per hour and that the City will provide food to judges as part of their compensation. Adopted by the Stillwater City Council this 6 day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 06/10/2010 13:46 FAX 651 281 1298 LEAGUE OF MIN Cfl'll Z002/002 If th& City Waives the statutory tort Iiinits and does not ptirchase excess liability coverage, a single claimant could potentially recover up to $1 500,000 . on a single occurrence. The toot which all claimants would be able to recover for a single occurrence to which the statutory tort limft apply would also be limited to $1,500,000�, regardless of the number of claimants- ff the city waives the statutory tort limits and purchases excess Jjabdiiy coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased, The total which all claimants would be able to recover for a single occurrence to Which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants, Check one* - The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04, The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits • the liability coverage obtained from LMCIT. Position_ Return ffils cvmpleted form to LMCIT, 145 University A ve W., St. Paul, MN� 55103-2044 UMCIT(l 1100)(Rey.07/09) Page 1 of 1 Jun 2410 02:06p Dress for Success 612- 235 -5367 — Mfft� Dqmii�' a pa softy Ak*W tr:td GmblW# I9n�1 IRvi&i M 4" ft St-SWW 133 St. PW jY SS!0f -5; [65IxL9d*95�9 �c (idn �l7�SZ5'9 TT'Y (i51�2«6�'�3 AMICAnON Alm P'$WtAf'I" FM A WMMRA" 014.SMLE LIQUOR LICOMM 0 H iI6)aV - 1 , S►.+,k. 401 1L z. f o r BSS —BAT W - 06 Cala W, •yrtpve. as 4,aw.- 4- we vo• le_ Hit• -i�' 1S�{w h�# :�'b 77+e 7i A 30dkt 4 Nww�JhL d" ojGwl •�hr� Locatia+t w#tae tioeme be aasod. if as oa�lbor earaye. deaCrybC �.,Kt �lrr.► `.!� wCW Mkz . I fey so • ary � WW tlee appU=w 7 If s0. Xivo tk one vied adds of the liquor ltuearsa pr0vidiea- dM a rAm WiR dw a pp c H 9w' Y t ? If so. o caa m's nme and amoum of oov+ W. oom D OW"" ".} no Y SFrM Af'i/�i�iilR �AT��7 *�I � � � �t 1 � � �I [ V /.�AM�• � VA/..M �t�Y'.M 1 f.'tt'YIC10iAY X ..� -- DATE APPROVED VED 4CMMY FBE Aidt�UN'i' 526.00 i ds�r LI+CEME DATES DAU FM PAMD s!#�tutli�CRY OWN (wm,wfYBREW Mo" &t�.�y *on as @a 10reerr am tN pr ok air b" I*** am"" above ar die ar%b - dpod W Ob do we wr M t+afare soda ■OML li %W t►r dies et' w Ciw * et trait A &p *W rs ttese+aeeet. 1'lia� M► G'1.�•8'D •c7.11 Minnesota Department of Public Safety OF Alcohol and Gambling Enforcement Division 444 Cedar St —Suite 133 _ - St. Paul, MN 55101 -5133 (651)296 -9519 Fax (651)297 -5259 TTY (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION - DATE TAX EXEMPT NUMBER STREET AMRESS fl to 6 s CITY &nLA w STATE M Q ZIP CODE O SbQ N OF PERSON MAKING APPLICATION B SINESS PHONE HOME PHONE •DI Z (b6 j) DATF4 LIQUOR WILL BE SOLD TYPE OF ORGANIZA'T'ION 0 ❑CLUB ❑CHARITABLE ORELIGIOUS OTHER NONPROF ORGANIZATION OFFICER'S NAME ADDRESS .y " St ORGANIZATION OFFICER'S AME ADDRESS ORGANIZATION WCE R'S NAME ADDRESS Location where license will be used. If an outdoor area, describe Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service n Will the applicant carry liquor liability insunkpre? If so, the carrier's name and ount of coverage. (NOTE: Insurance is not mandatory.) 'tC IcIJtSU 2 j eiU2ALQ - 3dD n1An APPROVAL APPUCAMN MUST BE APPROVED BY QfY OR COUNTY BIWORE SUBMPITMG TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DA Ylj FEE PAID — R _ — /O SIGNATURE CrrY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the ortghW sighed by this division will be returned as the tieeose. Submit to the city or County at least 30 days before the event. PS-09079 (V Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division Olt-) 444 Cedar St -Suite 133 St. Paul, MN 55141 -5133 (651)296 -9519 Fax(651)297-5259 TTY(651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED VQ i AT TAX EXEMPT NUMBER 41k 1 57 17 STREET ADDRESS CITY STATE ZHICODE t to s S W M N OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE ( - c) Z (W0 . DATES LIQUOR WILL BE SOLD F a TYPE OF ORGANIZATION O CLUB OCHARITABLE oRELIGIOUS OTHER N ONPROF ORGANIZATION OFFI 'S NAME ADDRESS d- t ORGANIZATION OFFICER'S RAME ADDRESS 74 1 N 1j t1 c �? ORGANIZATION CER'S NAME DG u ID E-T ADDRESS (k4 Lv Location where license will be used. If an outdoor area, describe W s R wr sl ium Will the applicant c onhwt for immxicating liquor services? If so, give the name acid address of the liquor licensee providing the service. n Will the applicant carry liquor liability ins ? If so, the carrier's name and mount of coverage. ( NOTE. Insurance is not mandatory.) 'taM3ba er� '36Z �1►nn APPROVAL APPLICATION MUST WMMOVW W Crt'Y OR COUNTY BEFORE SWM1T WG TO ALCOHOL & GAAMUM W6 Mf0ENT CITY /COUNTY City of Stipwater DATE APPROVED CITY FEE AMOUNT $25.00 p day LICENSE DATES DA BE PAID - JV —/67 GNATURE CITY CLERK OR COUNTY OFFICL4J- APPROVED Alcohol & Gambling Enforcement Ditector Note: Do not separate these two parts, sad both parts to the address above and the original signed by this division wM be returned as tie Uanse. Submit to the dty or County at least 30 days before the even. PS4" W Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar 5t Suite 133 _ St. Paul, MN 55101 -5133 (651)296 -9519 Fax (651)297 -5259 TTY (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED VQ TAX EXEMPT NUMBER STREET AD RESS CITY STATE I CODE 1 W M NAMR OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE t -D z ( ) I)XIMBUI ORWILLBESOUD TYPE OF ORGANIZATION — / ❑CLUB OCHARrrABLE ORELIGiOUS POTHER NONPROF ORGANIZATION OFFICER'S NAME ADDRESS 't ORGANIZATION OFFICER'S KAME ADDRESS ORGANIZATION CER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe Vf I V3,r ji 11 kj K 1 Sglij n ffim Ls F. Will die applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. n Will the applicant carry liquor liability insaragpe? N so, the carrier's mane and amount of coverage. (NOTE: Insurance is not mandatory.) `talclJlsn j 136UR 1,1 — t-6D jfno APPROVAL AMJCATM MUST WAPPROVED BY CITY OR COUNTY BEFORE SUBbUT 11M TO AWWOL & GAAW ING ENFOR( NT CITY /COUNTY City of Stillwater DATE APPROVED CHry FEE AMOK $25.00 per day LICENSE DATES DAT FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gamb1mg Enfo mmt Dnector Note; Do not separate tbeae two parts, send both parts to the address above and the origbrat signed by this division will be returned as tare license. Submit to the city or County at least 30 days before the event. PS4" (ti/` SUMMARY OF MATERIAL MODIFICATIONS TO THE FLEXIBLE SPENDING ACCOUNT PLAN (the "Plan ") This document summarizes important changes to your Flexible Spending Account Plan. If you have any questions regarding the changes summarized in this Summary of Material Modifications ( "SMM'), you should contact Secure Benefit Systems. You should keep a copy of this SMM with your Summary Plan Description for future reference. Effective April 1, 2009, eligible employees and participants will have a "Special Enrollment Right" under the Flexible Benefits Plan that allows certain eligible but un- enrolled employees and Participants to enroll in a Benefit Plan Option that is group health plan if the dependent child or employee: (1) loses coverage under a Medicaid Plan under Title XIX of the Social Security Act; (2) loses coverage under State Children's Health Insurance Program ( SCHIP) under Title XXI of the Social Security Act; or (3) becomes eligible for group health plan premium assistance under Medicaid or SCHIP. The eligible employee or participant must request an election change to enroll in group health plan coverage within 60 days from the date (1) the coverage terminates under the Medicaid or SCHIP plan or (2) the employee or dependent child is determined eligible for state premium assistance. RESOLUTION 2010 -96 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STILLWATER ADOPTING SPECIAL ENROLLMENT RIGHT WHEREAS, the City Council of the City of Stillwater (the "Employer "), previously adopted a Code Section 125 plan, referred to as the Flexible Benefits Plan (the "Plan "); and WHEREAS, effective April 1, 2009, the Children's Health Insurance Program Reauthorization Act of 2009 (the "Act "), permits a Plan to allow special enrollment for eligible but not enrolled employees or dependent child who either (1) lose coverage under a Medicaid or a State Children's Health Insurance Plan ( SCHIP), under titles XIX and XXI of the Social Security Act, respectively; or (2) become eligible for group health plan premium assistance under Medicaid or SCHIP ( "Special Enrollment Right "); and WHEREAS, effective April 1, 2009, the Employer desires to amend the Plan as set forth in the attached Summary of Material of Modifications to allow for a Special Enrollment Right that is consistent with the requirements set forth in the Act; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater has hereby reviewed the attached Summary of Material Modifications and does hereby approve the adoption of the Special Enrollment Right as set forth therein; _ BE IT FURTHER RESOLVED, that the officers of the Employer are authorized and directed to take any and all action as may be necessary to effectuate this Resolution. Adopted by the Stillwater City Council this 6th day of July, 2010. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk RESOLUTION 2010 -97 APPROVAL OF AGREEMENT FOR ENERGY, WASTE MANAGEMENT ASSESSMENT WITH MINNESOTA RETAP BE IT RESOLVED by the City Council of Stillwater, MN that the agreement between Minnesota Retired Engineers Technical Assistance Program (Minnesota RETAP) and the City of Stillwater, for energy, waste management assessment as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign the agreement. Adopted by the Stillwater City Council this 6 day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ENERGY, WASTE MANAGEMENT ASSESSMENT RETAP June 24, 2010 L. Hansen Stillwater City Hall 216 N. 4 th Street Stillwater, MN 55082 Thank you for requesting an energy and waste management assessment for your facilities. Upon acceptance, this letter will document the agreement whereby you will participate in assessments with consultants from the Minnesota Retired Engineers Technical Assistance Program (Minnesota RETAP). This waiver letter will cover the following buildings: City Hall, Rec Building (1 sheet of ice), Rec Building 2 (two sheets of Ice), and the Public Works Building. Other buildings can be added to the assessments by mutual consent and simply by sending an addendum letter to Guss Krake. These assessments will be conducted by a team leader and a Minnesota RETAP team at no cost to you. The first building to be assessed will be the City Hall and time and date will be determined after we receive the uitility bill data and perform the necessary analysis. The RETAP Assessment Team will include Guss Krake(Lead Consultant), Gordon Amundson, (Follow -on Coordinator), TBD Consultant(s), and Ranjan(Ran) Bedekar (Tech Team). Each has relevant experience and training in the assessment process. Expectations for this visit include: • Prior to the site visits, you providing us monthly utility bills, including electrical, fuel, water and sewer, and waste, for a one year period, and any available pre- assessment checklist data for each facility. • RETAP will analyze the data provided looking for items to be investigated in the on -site visit. • Meeting with persons knowledgeable of building structure, building function, energy use policies, utility billing, HVAC, and waste disposal. Touring the facility. • Follow -up meeting with persons responsible for building operations and maintenance to present results of the assessment, and recommendations for energy, waste and cost savings. The on -site assessments will take approximately 3 hours for each building. The purpose of each on -site assessment is to further reduced energy use and waste minimization through source reduction, reuse, recycling. Upon completion of each individual assessment, you will be provided a report containing recommendations to reduce energy use and waste generation. You have no obligation under this agreement to implement the recommendations provided by the assessments. However, this letter confirms that you will make an effort to implement those recommendations in the individual reports that are most beneficial to you in terms of saving you money from energy use and waste reductions. This letter also confirms that you agree to cooperate in providing follow -up data to Minnesota RETAP regarding the effects of implementing report recommendations. In consideration of the assessment being conducted and services provided to you (hereinafter "The Company /Organization ") at no cost, it is agreed as follows: 1. Neither any member of Minnesota RETAP, the State, nor the University of Minnesota (hereinafter "The Parties ") nor their respective agents and employees shall be held liable for any verbal or written statements made during or resulting from the assessments and final reports. It is further understood and agreed that The Parties, and their respective agents and employees assume no liability to The Company /Organization, its officers, directors, agents, employees, or to any third party for any damages to property, both real and personal, or personal injuries, including death, arising out of or in any way connected with the services provided at no cost under this agreement. In addition, The Page 1 of 2 ENERGY, WASTE MANAGEMENT ASSESSMENT RETAP Company /Organization shall indemnify and hold harmless the Parties, and their respective agents and employees from any and all costs, demands, or damages, including any attorney fees, arising out of or in any way connected with the services provided at no cost under this agreement. 2. It is further understood and agreed that The Parties and any of their respective agents and employees do not: (a) make any warranty or representation of any kind whatsoever, either expressly or implied, to the accuracy, safety, completeness, usefulness, or reliability of any information, apparatus, product, method, or process in any way related to the assessment; (4) assume any liability or responsibility for the use of, or for damages resulting from the use of, any information, apparatus, product, method, or process in any way related to the assessment; and (c) represent that the use of any information, apparatus, product, method, or process in any way related to the assessment would not infringe privately owned rights. The Company /Organization further understands and agrees on behalf of itself, its officers, directors, agents, and employees that it is solely responsible for determining the adaptability or suitability of the assessment and final report for its purposes. If the above correctly reflects our agreement, please sign and date both original copies on behalf of The Company /Organization in the space provided and return one original to me. The other original is for your files. If it is more convenient for you, we can pick up our copy of the signed agreement at the time of our site visit. Minnesota RETAP will not be able to begin work without your acceptance and signing of this document. Addendum: It is our understanding that you do want RETAP to complete waste and recycling functions as part of this assessment. If that is correct, please initial: Thank you. for your interest and agreement to participate in this worthwhile project. Very truly yours, Guss Krake Consultant, Minnesota RETAP Telephone: 218 226 -3515 E -Mail: kandgkrake @aol.com Accepted and agreed to this date By: Company /Organization) Title: (authorized representative or officer of The Page 2 of 2 t' ter 't +' Bs9TN PJ,AC,E OE M1NNE40 1 Memo Community Development Department To: City Council From: Michel Pogge, City Planner / Date: Thursday, July 01, 2010 Re: Case 2010 -20 A variance to construct a new building addition below the regulatory flood protection elevation Message: The applicant is working out final detailed related to state required flood proofing measures for the addition to the building at 239 Main St S. Since this was a published public hearing, the item should be opened and tabled to your July 20, 2010 meeting. Staff Recommendation Open and table the public hearing to the July 20, 2010 City Council meeting. From the desk of... Michel Pogge, AICP • City Planner - City of Stillwater - 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 -Fax: 651.430 -8810 -email: mpogge®ci.stillwater.mn.us A 11water THE B I R T H P L A C E OF M I N N E S O T A J City Council Report DATE: June 29, 2010 APPLICANTS: Mark Fabel, McGough Curt Geissler, Lakeview Hospital CASE NO. 2010 -21 PROPERTY OWNER: Lakeview Health Systems REQUEST: Special Use Permit for Emergency Department Expansion LOCATION: 927 West Churchill Street COMPREHENSIVE PLAN GUIDING: LDR, Low Density Residential LMDR, Low /Medium Density Residential ZONING DISTRICT: RA, Single Family Residential RB, Two- Family Residential PLANNING COMMISSION HEARING: June 14, 2010 CITY COUNCIL HEARING: July 6, 2010 CASE REVIEWED BY: Tom Ballis, Assistant Fire Chief; Torry Kraftson, Assistant City Engineer; Mike Pogge, City Planner; Cindy Shilts, Building Official REPORT WRITTEN BY: Bill Turnblad, Community Development Directory BACKGROUND Lakeview Health Systems is proposing the expansion of its emergency department (ED) at Lakeview Hospital. Six additional emergency patient rooms would be added and the six existing emergency patient beds would be housed in individual rooms. The net effect will be 12 emergency patient rooms instead of the six current emergency patient beds. To accommodate this improvement in emergency care a 4,200 square foot addition is proposed to the ED and about 4,000 square feet of the existing ED area will be remodeled. Lakeview Hospital ED Expansion June 29, 2010 Page 3 The WMO is scheduled to consider the project on July 8, 2010. Traffic and Parking Traffic circulation will not be impacted by the proposal. Both internal and external circulation will remain essentially the same. Patient and ambulance traffic volume is not expected to change substantially with the emergency department expansion. Though the number of emergency room beds are doubling from six to twelve, the number of emergency calls is not expected to double. Instead, the doubling of beds will give the hospital the ability to handle larger emergency incidents. The total number of parking spaces will be reduced as a result of the ED expansion. Currently there are 572 on -site parking spaces for the hospital. The total number of spaces after the project is completed will be 558. However, since the clinic is no longer located on the property, the total number of required spaces is now only 377. Therefore, the loss of spaces will not reduce the number of spaces below what is required. Exterior Building Materials The exterior of the ED addition will be brick. Its color will complement the existing brick. Note that the application materials included two different exterior elevations for the ambulance enclosure. Both include a different overhead door design. The version with a single overhead door is the current version. Rooftop Mechanical Units An air handler and a condensing unit will be added to the roof of the ED addition. Their locations can be seen in the attached drawing entitled "Bird's eye view from the northwest" (Sheet 4). The air handler has dimensions of 24' x 5' by 5.5' and the condenser is 5' x 5' x 4'. The rooftop equipment is not proposed to be screened. Though it is possible to screen the equipment with mounted louvers, the screening would draw more visual attention to the equipment than leaving it unscreened. Lakeview Health System's acoustical engineer and mechanical contractor have designed a solution to decrease the noise from the units so that the decibel levels will not exceed the City's noise ordinance standards. They will add a sound blanket within the metal frame of the condensing unit, and relocate the unit to the south side of the air handler. Lakeview Hospital ED Expansion June 29, 2010 Page 5 May 21, 2010 Bill Turnblad Community Development Director City of Stillwater 216 Fourth Street North Stillwater, MN 55082 RE: Lakeview Hospital - Emergency Department Expansion Special Use Permit Request Dear Bill: We are pleased to submit this request for a special use permit on behalf of Lakeview Hospital. As the community's emergency treatment needs continue to grow, Lakeview Hospital has recognized the importance of expanding the emergency department's (ED) ability to provide care. The proposed ED project includes a 4,200 square foot building addition while also remodeling approximately 4,000 square feet of the existing emergency department. In addition to the ED expansion the project includes a 1,600 square foot, ambulance drop off enclosure that will better protect patients from the outdoor environment at arrival. The proposed project alters greater than 10,000 sq. ft. of land at the site and thus will require a watershed management plan to be submitted to the Middle St. Croix Watershed Management Organization. We anticipate that the watershed administrator will review the plan in June and recommend an approval at the organization's meeting on July 8, 2010. In anticipation of this request we have sent out an invitation to the neighbors to inform them of a neighborhood open house that has been scheduled for Wednesday, June 2 nd from 6:30 to 7:30 at the hospital. Project representatives will be available to answer any questions that the adjacent property owners may have regarding the proposed project. Thank you in advance for your consideration and we look forward to the opportunity to discuss this project in more detail at the technical review meeting on May 28, 2010. Sincerely, Mark Fabel McGough 651- 634 -4687 t: 11 'If�V�" 4t`EV1 �: PJCll:lll �1- PA(� I- 'M INN I )IA 5,11 1 (3 RESOLUTION NO. 2010- RESOLUTION APPROVING A SPECIAL USE PERMIT TO ALLOW THE EXPANSION OF THE EMERGENCY DEPARTMENT FOR LAKEVIEW HOSPITAL AT 927 WEST CHURCHILL CASE NO. 2010-21 WHEREAS, Lakeview Health Systems requested approval of a Special Use Permit to allow the expansion of the emergency department for Lakeview Hospital, located at 927 W Churchill; and WHEREAS, the property upon which Lakeview Hospital is located is zoned both RA, Single Family Residential and RB, Two Family Residential; and WHEREAS, hospitals are allowed by Special Use Permit in both the RA and the RB zoning districts, as are additions to hospitals; and WHEREAS, City Code Chapter 31, Section 31 -207 establishes a process for reviewing requests for specially permitted uses; and WHEREAS, according to the established process, the Planning Commission held a public hearing on June 14, 2010 to discuss the request, during which time no public testimony was offered, and the Planning Commission made a unanimous recommendation that the City Council approve the Special Use Permit; and WHEREAS, on July 6, 2010 the City Council,held a public hearing to consider the Special Use Permit request and found it to be consistent with the City's Comprehensive Plan and compatible with its surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves a Special Use Permit for the emergency department of Lakeview Hospital, with the following conditions: 1. The improvements shall be installed in substantial conformance with the plans on file with the Community Development Department. 2. The Middle St. Croix Water Management Organization (WMO) rules shall be satisfied in terms of stormwater management and erosion control. Prior to issuance of a building permit, the grading plan for the project must incorporate the WMO rules and be approved by the City Engineer. 3. The rooftop air conditioning compressor shall be fitted with a compressor jacket and installed south of the air handler. Lakeview Hospital Resolution of Approval Page 2 of 2 4. When the rooftop equipment is installed and fully functional, the noise levels shall be measured once again to confirm that the units do not exceed the City's sound limit standards. If they do, they shall be modified to meet the City's standards and tested again. 5. All handicapped parking spaces lost to the emergency department expansion shall be replaced on -site within the appropriate distances from the hospital entrances. Enacted by the City Council of the City of Stillwater, Minnesota this 6 th day of July, 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. 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CONCRETE ti(' SP:T AL J" PAVEMENT PAVEMENT f` MATCH EX CURB Im 4 —TRANSITION TO 8612 CURB ---------- ---------- ----------- ---------------------- - --------- PAVEMENT 0 20 40 NORTH SC NOTE: EXISTING SURVEY INFORMATION PROVIDED BY FOLZ . FREEMAN, ERICKSON, INC. f` Im L ---------- ---------- ----------- ---------------------- - --------- 0 20 40 NORTH SC NOTE: EXISTING SURVEY INFORMATION PROVIDED BY FOLZ . FREEMAN, ERICKSON, INC. SITE PLAN GENERAL NOTES b. q.tt' Ct, Stt vnescave M recto o want Ir ony .1dilm- ht,— 2. City -—t 8.1-9 .U.- Dept. d ..y (—.1, 3 -y 1 it. Oty --g = d I.-I It. At 6—g M '�. — —R y — -n-- — t,. . 1. .— , —it. — use �tll t 8 . t- th ee! A-i-t— L.d—PP=¢c —.— I.— ��, I,11m, _I1 7 0 0,— . C-1-- N.— A— an o- 2. Ct) 1a graeag ane -r- 12 Alt - B612. Citi. St.— Pit— (S.. D-1 —1) — pl—q Idl 1. mttd- .— -- �—t D.- —1, I.. C-.t-cti.. 1- pt—fly -- —, 7 1— b— -y atamwatr CALL BEFORE YOU D101 Gopher State One Call TWIN C;TY AREA 651-454-0002 T_ rFia: ...... 2-1- WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF AL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/ OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-6002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIE STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. Y A T,' T7 X TY 1171 A T A —b, qfL.k,ni— Health ED Expansion WIN 13 W 13 ARCHITECTS u— C-- 380 St. Pm, St—, Sim 600 Saint P.4 MN 55102-1996 65 • ASSOCIATES 1—g. C1 I np --t.— T.k,— a nt' — Ilan D+u P.. nary Eil. 05-21-I0 T. ber aEaYa I Sheet hukx: Dawn IIgib) JJD Cf& ffm PLAN ,I-Na. 200.CS Copyright BWBR Atd—m Im c2 SITE PLAN GENERAL NOTES b. q.tt' Ct, Stt vnescave M recto o want Ir ony .1dilm- ht,— 2. City -—t 8.1-9 .U.- Dept. d ..y (—.1, 3 -y 1 it. Oty --g = d I.-I It. At 6—g M '�. — —R y — -n-- — t,. . 1. .— , —it. — use �tll t 8 . t- th ee! A-i-t— L.d—PP=¢c —.— I.— ��, I,11m, _I1 7 0 0,— . C-1-- N.— A— an o- 2. Ct) 1a graeag ane -r- 12 Alt - B612. Citi. St.— Pit— (S.. D-1 —1) — pl—q Idl 1. mttd- .— -- �—t D.- —1, I.. C-.t-cti.. 1- pt—fly -- —, 7 1— b— -y atamwatr CALL BEFORE YOU D101 Gopher State One Call TWIN C;TY AREA 651-454-0002 T_ rFia: ...... 2-1- WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF AL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/ OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-6002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIE STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. Y A T,' T7 X TY 1171 A T A —b, qfL.k,ni— Health ED Expansion WIN 13 W 13 ARCHITECTS u— C-- 380 St. Pm, St—, Sim 600 Saint P.4 MN 55102-1996 65 • ASSOCIATES 1—g. C1 I np --t.— T.k,— a nt' — Ilan D+u P.. nary Eil. 05-21-I0 T. ber aEaYa I Sheet hukx: Dawn IIgib) JJD Cf& ffm PLAN ,I-Na. 200.CS Copyright BWBR Atd—m SHEET INDEX 20OCC CIVIL COVER SHEET REF EMSTING CONDITIONS Z00CS CIVIL SITE PLAN 200CG CIVIL GRADING, DRAINAGE, & EROSION 200SW SWPPP 200CU CIVIL UTILITY PLAN 210CD CIVIL DETAILS 20OLF LANDSCAPE PLAN LAKEVIEW HOSPITAL ED EXPANSION STILLWATER, MN VICINITY MAP WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL E %ISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/ OR RELOCATION OF LINK THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 6514544W7 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER CALL RFFORE YOU Oal Gopher State One Call TM GTY AREA: ON- 454 -0002 TOLL FREE: 1 -800- 252 -1168 uK55b CIVIL LEGEND absao 0 nMGPT NNWaE MARK FABEL O aw MYMO E �iL7 s o T� 0E I KKIT r t a t _ \ TEL: 763496.6724 EFSb18 ST v31 4v M von wpor.Tw vuK r. G u6Nt vaE PROPOSED SITE 0 vovrn vac LOCATION e� i sbx a cbuwr WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL E %ISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/ OR RELOCATION OF LINK THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 6514544W7 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER CALL RFFORE YOU Oal Gopher State One Call TM GTY AREA: ON- 454 -0002 TOLL FREE: 1 -800- 252 -1168 uK55b CIVIL LEGEND absao 0 nMGPT NNWaE MARK FABEL O aw MYMO E ROCHESTER, MN 55901 s o T� 0E I KKIT Q U vw1Y TEL: 763496.6724 vo 4v M von wpor.Tw vuK r. G u6Nt vaE IN 0 vovrn vac f -e- p sbx a cbuwr '� ® IrAifA NAMIOUe m i46ANM[ YNNIa£ � URIiT YIYNa.E iD —W -r EltC46b Y/alaE YAttq SpMY —� �. 4YAiMY 9(RY4C H4NOICAP iAbgip ,r ��— 'T' .-a. - --ra— --es —OA— 5ME6IIOM a RM vw 6uv�4mN canTOaY ---I raYV�NV .—n- M.W1RC -- Y i^vr.i -- -�> —M— m m c T Y wrTU1 rwrvvvv� TNewo -- --rr - -- ucmaarm rut -- woawaNO w - ----sr - avvpx.�o unun s r KYVYrM PROJECT TEAM GENERAL CONTRACTOR MC GOUGH 3555 9TH STREET NW MARK FABEL SUITE 100 TEL: 507. 5364870 ROCHESTER, MN 55901 FAX: 507.536.4867 CIVIL ENGINEER LOUCKS ASSOCIATES 7200 HEMLOCK LANE JON DONOVAN SUITE 300 TEL: 763496.6724 MAPLE GROVE, MINNESOTA 55369 FAX: 763424 -5822 ARCHITECT BWBR 380 ST. PETER STREET DUSTIN REHKAMP SUITE 600 TEL: 651 - 290.1990 ST. PAUL, MN 55102 FAX: 651 - 222 -6961 LAKEVIEW_ HOSPITAL A— b<caf2.4 -i.. U.(A ED Expansion /� B 8 145vpn CommaN 380 SL Pb SucM Suter 600 oc Sd PbA MN 55202 -19% 6512223M r.� ASSOCIATES rNaYY .4aN1p�.Yq. W4N..pY 5b61b4,4ilr. - NeeSm nYplecOVNK39ES F6 VWNNdn2 aYwlwhVpYiman NrSriwwp�� ..w+.. 14HMp�wY� .wNMatlw b•unn4 ovvun -n SNUb50 Oak Lwe1Prc i® 1)rs ftw* ry Ow Sol. iYl 0521.10 4 i. TNabMmq M. BMblbtaq. Tb b.rYa.� Tbq wemlee.r. OrMip B4YM 1p/5 b Fal an BMb. Slwt NIBC _� 6ab+600xunbw �, boa aivSmeuN �_ mb 4aecxarbrwnbx' buw nurKUawubYwlSU.munui . boal anunm5lw - mm aKEgo MDC b51v iwarMNAN _—. bus Dam 06M/d1N Cmm Nu mmd 5305BOB1.W (0106582 .I/D / Sb m NFL CM SHM M.- 20O4CC cgm*hcBWBB ASULimm / o1 ICA Fit LAKEVIEW HEALTH Existing Building • Total Area = 202,200 sf 9 Building Footprint = 103,398 sf • Building Height = 50' -3" from main level to roof of penthouse (64' - 6 " from lower level) Existing Setbacks Greeley = 84' Churchill =160' Everett = 24' PARKING REQUIREMENT COMPARISON EXISTING PROPOSED AFTER ADDITION Q ZONING REQUIRED 0 175 350 525 BWBR Architects / 2010.006.00 / May 21, 2010 700 Massing: Existing Site F i . 0,14 ?;Jft • Massing: Emergency Department Addition �♦t AWl3K A LAKEVIEW HEALTH Existing Emergency — Department Drop -Off Pvictinn Rotnininn 1A /all -- View from Emergency Department Entrance Drive BWBR Architects / 2010.006.00 /May 21, 2010 LA KEVIEW HEALTH Existing Emergency View from Emergency Department Entrance Drive BWBR Architects / 2010.006.00 / May 21, 2010 LAKEVIEW HEALTH View from West Churchill at Main Entrance Drive BWBR Architects / 2010.006.00 /May 21, 2010 7 LAKEVIEW .HEALTH View from West Churchill at Main Entrance Drive BWBR Architects / 2010.006.00 / May 21, 2010 r 5 is i �w s if 7 P,` 4 —tt r r T it 14b T 0 ' - V -7, . 777,11- -13 _nDiD - J, E. �77 1 r ,7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - x Z' 4 wA-1 877.c i t -' Chu V n A q A! -Street Y" it a F 'v L 14,,' fi77 't Rim 1 s 4 i[ 11i Ic it it I Y X E-t tr j iii &7: '4 t L/ ii. 1i v - - - - - - - - - - - - - 04 � I If c-- - 87' — i t Egg I - ----- - - ---- z;z I t it it it - it - - - - - - -- - x9 t It v 1 -t it 7 7 i -41 tit it RS-8 — - - - -- 4 it it it —7 it f it I 'M 4 4 777777777 7/7-77,177- 3p, It I it _ ��= a7i+c' 'F ir � ;'1 rill r 5 is i �w s if 7 P,` 4 —tt r r T it 14b T 0 ' - V -7, . 777,11- .6 Di 0 22004410 NORTH SCALE IN FEET EXISTING SURVEY INFORMATION PROVIDED BY FOLZ. FREEMAN, ERICKSON, INC. OM Q Gopher State One Call T— C AREA: 65-54 -0002 TOLL FREE: 1-800-252-1186 WARNING: THE CONTRACTOR SMALL HE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. ED Expansion 8WBR ARCHITECTS Lawson Commons 380SLP— Street, S.i.600 Saint P.4 MN 55102-1996 651.2223701 ASSOCIATES L-ttt A- as 0611ox45eII -13 _nDiD - J, x Z' 4 wA-1 877.c i t it it a F J 1 s 4 i[ 11i it it I Y X .: E it L/ ii. 1i v a it .6 Di 0 22004410 NORTH SCALE IN FEET EXISTING SURVEY INFORMATION PROVIDED BY FOLZ. FREEMAN, ERICKSON, INC. OM Q Gopher State One Call T— C AREA: 65-54 -0002 TOLL FREE: 1-800-252-1186 WARNING: THE CONTRACTOR SMALL HE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. ED Expansion 8WBR ARCHITECTS Lawson Commons 380SLP— Street, S.i.600 Saint P.4 MN 55102-1996 651.2223701 ASSOCIATES L-ttt A- as 0611ox45eII bend Ya c 0— 61Ket lodes nom ws MDC —N, .--. iitici JJD DIM ShretNn REF Copyright BWBRA—hiiDDDi -13 _nDiD bend Ya c 0— 61Ket lodes nom ws MDC —N, .--. iitici JJD DIM ShretNn REF Copyright BWBRA—hiiDDDi West CWmhi /l Street 9612 CURB & "'TER (TIP) SEE DETAIL c 5 II 1' V. PROPOSED I Ir ADDITION FFE =889.90 5.5= _ ___ ___ - - 1RANSIDW Ty ! v CUR66tz n _i IR t / hiar:er Ie. ... ?ty uc.e of .% E)OST NO / MATCH E% I DSP ITAL CONCRETE PAVEMENT v f r 1 /Al r 1 e 0 20 44 E% CURB 10,Ib� NORTH SCALE' IN F EET _`_ _ it 3 R NOTE: ' to commencing my gadMg. acct xvrk. 4. See contract aped t i— for any —,hil d.taia. 5. A y.9n or fi.—! a cN h tan l of xay w hi, l Me EXISTING SURVEY INFORMATION PROVIDED pb Cftyµe ' tract, tho l arw and o halo t er .tng reglFemenss¢� e rcvmremnia BY FOLZ, FREEMAN, ERICKSON, INC. �''�p 94 C.w ena and .— an ire etmlan ena :Ito a.hna v n1 to A, A ll a em melenW shell b,, hw va fmm thn ate aa'ly. AI rnq / CIVIL LEGEND rt sae .w.an � i f ? _ . �... i(! ). The con4aclw ehe be re bed lv abta'n ii, Permit¢ — the City A. rcpu've.H for All work +'M NS Ctrxt and pablie 41 of xaY. -0 ®® y 4 ' y w / I. I ' lei ntaafx ( -� 9612 CURB & "'TER (TIP) SEE DETAIL c 5 II 1' V. PROPOSED I Ir ADDITION FFE =889.90 5.5= _ ___ ___ - - 1RANSIDW Ty ! v CUR66tz n _i IR t / hiar:er Ie. ... ?ty uc.e of .% E)OST NO / MATCH E% I DSP ITAL CONCRETE PAVEMENT v f r 1 /Al r 1 e 0 20 44 NORTH SCALE' IN F EET a.aaar ena with Uetoil. shown per .heel ena me rewkamema or the City. See Lvndaeape and Arrlli—AhAl Plena far any tdditmhd hartlactPe tpplicotiane. NOTE: ' to commencing my gadMg. acct xvrk. 4. See contract aped t i— for any —,hil d.taia. 5. A y.9n or fi.—! a cN h tan l of xay w hi, l Me EXISTING SURVEY INFORMATION PROVIDED pb Cftyµe ' tract, tho l arw and o halo t er .tng reglFemenss¢� e rcvmremnia BY FOLZ, FREEMAN, ERICKSON, INC. ¢Lroel INh ena nom. . per or lha r . C.w ena and .— an ire etmlan ena :Ito a.hna v n1 to A, A ll a em melenW shell b,, hw va fmm thn ate aa'ly. AI rnq / CIVIL LEGEND rt sae .w.an � i f ? _ . �... i(! ). The con4aclw ehe be re bed lv abta'n ii, Permit¢ — the City A. rcpu've.H for All work +'M NS Ctrxt and pablie 41 of xaY. -0 ®® y 4 ' y w / I. w. --h No W' r f fT - ^ _ r ( -� aylans Ob Tha contractor Md ¢ at btbminow and eoncale Pewmenea ae regubed a - n � a r CALL BEFORE Yl1U qG Gopher State One Call TWIN CITY AREA 651- 454 -DO02 TOLL FREE: 1 -800- 252 -1166 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651- 454 -0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. i A—bn'PfLaA,—H,.1Ih ED Expansion f BWBR ARCHITECTS Lawson Comuxwafi 380 St. Peter Stteet, Suite 600 MCI` Paul, MN 551021996 651.2223701 ASSOCIATES Nemhe.CNaNe. •�aw�l IsWC�e Amlaeau,e • Fmivn.wal Pa wemlad,;eno.�:we ova �T� ,owuzessa� lewod Fm la® qz PrNiminery Cily Sbmimtl OS-,. �w 1 — TDY6heN mybe RatNOtl Coq. TM Der above Is I` bn0 m a FPII Btre wsnaaq 6rekJ BPPIF' N Fla sloe SlNnle. Sheet I.&.: — F%RtIX6NroDIDNS molt 4 uIHC M,upgNAGFnAN m_ rnxlrmtnww In1an xiom mn — � tuuuAa4nAnl Ile¢ Drown mm m s MDC r:mw.No CTecb.d aztngsoam 1treo6DS) ,UD S ryry bn n� lSJ �p e F(F�� dpF •�,�1� CNL WEE M 6hccrNn 200.CS Copyright BWBR Aruhitmcts 1 SITE PLAN GENERAL NOTES I. All aaein ca oa. aaro, attar em nice. 1, ahml e. mmiahaa ,J lnetw.d m Me —CO a.aaar ena with Uetoil. shown per .heel ena me rewkamema or the City. See Lvndaeape and Arrlli—AhAl Plena far any tdditmhd hartlactPe tpplicotiane. 2. The CI<y r peparimm,t tf FngMeering entl B dlig Ii- paetio+a Dept. end the r gall b otfl 1 a t a *Qtt d8 h.' P", to y sLraM ark wit6ln the right f y (aid q t drtwwoyn) !a St uirn nWW ^m�'cnm.,,—d One poor ' to commencing my gadMg. acct xvrk. 4. See contract aped t i— for any —,hil d.taia. 5. A y.9n or fi.—! a cN h tan l of xay w hi, l Me pb Cftyµe ' tract, tho l arw and o halo t er .tng reglFemenss¢� e rcvmremnia ¢Lroel INh ena nom. . per or lha r . C.w ena and .— an ire etmlan ena :Ito a.hna v n1 to A, A ll a em melenW shell b,, hw va fmm thn ate aa'ly. AI rnq / b grubbinq�an -- b a per the contract ap�ac ea[me E tl r go con e¢ ahal be etrvtey ealabllahed upon a i •� ( .et zoo:6wj i f ? _ . �... i(! ). The con4aclw ehe be re bed lv abta'n ii, Permit¢ — the City A. rcpu've.H for All work +'M NS Ctrxt and pablie 41 of xaY. 0. A eignHiwnt Parltn el .I. improvement¢ nal shown an lhla went are deed y Nduan�I I. I II�IOn9 entl t 1-t and -d P. Plan. Thie ' y i. 0612 wnaele rut ena gultn aheli be 4:atal ed et Ue edge of WI common / dawn ena Parkng -. w. --h No W' r f fT - ^ _ —t Oa PNUtarn rvmpa aha be poNaea of the fone ahaxn en as ehoxn tl per the landxope dt ( -� aylans Ob Tha contractor Md ¢ at btbminow and eoncale Pewmenea ae regubed ll, .p.nmaa I gli rs.maw a. etm r„ro an g .r vne ne e1 e6le nLet. aam ena galmr. a ah - I. se. sh.ete l!0— and 2pa.CYl ear gradimg and alue.a Iz. Al aanereae cam and g ather 6614 arya -h— Pitta.. (see oetaa sh.et). 13. The in— of thn prepteetl ca„—t- a m vreeerw as mom er lne —tim �---- ' I a,khi t dint AS poa+l ena to mil Ind —I.y. Remowtl pavement orwa entl patching endl be Inc 1- p p ,ihl .action Provided per Devi 9,eat. 14. to ba o W ao that impwNeus ctnabuctlah to b. cwn — mtl . to be .—t, -bi— AIh wge F., b-,, y atomrwater fa introduced late the atormwltar th —lint sya— CALL BEFORE Yl1U qG Gopher State One Call TWIN CITY AREA 651- 454 -DO02 TOLL FREE: 1 -800- 252 -1166 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651- 454 -0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. i A—bn'PfLaA,—H,.1Ih ED Expansion f BWBR ARCHITECTS Lawson Comuxwafi 380 St. Peter Stteet, Suite 600 MCI` Paul, MN 551021996 651.2223701 ASSOCIATES Nemhe.CNaNe. •�aw�l IsWC�e Amlaeau,e • Fmivn.wal Pa wemlad,;eno.�:we ova �T� ,owuzessa� lewod Fm la® qz PrNiminery Cily Sbmimtl OS-,. �w 1 — TDY6heN mybe RatNOtl Coq. TM Der above Is I` bn0 m a FPII Btre wsnaaq 6rekJ BPPIF' N Fla sloe SlNnle. Sheet I.&.: — F%RtIX6NroDIDNS molt 4 uIHC M,upgNAGFnAN m_ rnxlrmtnww In1an xiom mn — � tuuuAa4nAnl Ile¢ Drown mm m s MDC r:mw.No CTecb.d aztngsoam 1treo6DS) ,UD S ryry bn n� lSJ �p e F(F�� dpF •�,�1� CNL WEE M 6hccrNn 200.CS Copyright BWBR Aruhitmcts 1 Be — It ii d =3. — FES A > 84 Fy To x1 L � ' ._ li _ - $\ £ fi 87 6 i 1 T { Ir— f ! i ! ( • J =34�� -_ tl: 15 f% 1 m 196.0 Ex not PROPOSED ADDITION -- FFE =889.90 Aoi 3atx .e.. _ ala -:g Face c: Eyisrj G HOSPITAL ' I! _ 66•.'.®x''`_ .:: NORTH .Ji ✓v cj+3.9 �' i '•(may'. y'i - _ - We st Chur chill Street .. ` - T { OWL LEGEND E . _ ... 2 1, F . 9 -i 18.A�IXx AN b 4 • maT n 071 1 � amtlwnluvuva Q! w S aw manor ae' sr It P @�. au� I R 1. i f ji b B ! ! ' 1 ir d e + 7 1i - �-T— —' s6>a�f% t I " it Be — It ii d =3. — FES A > 84 Fy To x1 L � ' ._ li _ - $\ £ fi 87 6 i 1 T { Ir— f ! i ! ( • J =34�� -_ tl: 15 f% 1 m 196.0 Ex not PROPOSED ADDITION -- FFE =889.90 Aoi 3atx .e.. _ ala -:g Face c: Eyisrj G HOSPITAL ' I! _ 66•.'.®x''`_ .:: NORTH .Ji ✓v cj+3.9 NOTE: i '•(may'. y'i _ L I! ` OWL LEGEND E I 9 -i 18.A�IXx AN b 4 • v BOa�,r a a 0 20 40 NORTH SC NOTE: EXISTING SURVEY INFORMATION PROVIDED BY FOL2, FREEMAN, ERICKSON, INC. OWL LEGEND x d b 4 • maT n � amtlwnluvuva Q! w S aw manor ae' sr GRADING & DRAINAGE NOTES I. TM1e cmlrac[w shpt rah' to the arch!tmtufvI plena fw — to bl and tlimena en logs, t wit 1U albp paving. sett p—, 11 yuck dada. entry Ioc 1 entl log wn3 of 1--p- 2. All disturbed o Tnpovea 08m ors eceive minunum bf 6 M f rn and m aced. Mall be mte2d by Ne can lb, .0 t sedl d er le grow ng N a healthy morose 3 The contractor nd fake all mecou[ge necesawy to awid properly damage to v l be h Ie —iih n Nr an d j. —I Abt ton Ph— of bit P I'- TM1e —b-1 ctor the _, P ga of [M1ia preKCtg.1 to ad propvtb ccurrinq dune, 4. The conbacter will be rb.poneibl, for providing m,d hibii traffic ,w tlwi... o such o. lb—d- . x m!n, ti na. directional Y x Bagmen and lh hla to t of traffic x very. Placement of thus di, hall >a opi+roved hy�e engi a pn « m hv placmnanl. Trprna — a d— &gall a eon m f ml. A'Inneeotd p mt oe Trmsperteb'm s anderda. 5 u generally b—t. cmafru Deacons dte wntrootw 41 b .1by and c Pletdy for condition. on job sits. bid—g .phty e bit .bib and property durhg the Denormonce M woM- Thia requ'vammt xgl op ly cmtinuoualy ontl not be Ihniled to nemnal xohing haurv. 6 The duty of the w n c191nes m Ne de..dapm to c acct cansbuctlen rewaw of the canvas e°a P— m� h na antm a n nal r...w bf ins aaeaaapr pt ue wnvecter. y m.a.wee n, near . amatraaten at. T 6af it be n mai Me canb ., shat mete a T Rock En d al el oin9a veM1ide all frmn the p fb.t s h. — 1— En4once p all be .1 � M — 1ned by the `entracte, roe fns duratlon d Ne Wajut. 5u stops Nem m eet 200.00 f he —j- p ens It. nd i- m w meo ev b— — shall be bithhed Erp ` i p.rm,.tw m den - hib P— Ow req h—hite. But Man g Racticee. city reW bt ono a -All. anewp on —.1 200.00 of Ibv project ploov. g. Ab - etty g . TM1a wniroetm I��e y ahr a short be performed pbr the reRaimnmt. by the ck °°P °ne bb, bi P 1h. cna noHfkothm u requiretl y. 10. See utlll y plan and etib— sews p— for — detep fe,arding Me .term eeww. CALL BEFOf� YW OIG Gopher State One Call TWIN CITY AREA: 651 -454 -0002 TOLL FREE I- 800 - 252 -1186 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651- 454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. A member 4LRbeTN'em H,d1A ED Expansion l BWBR ARCHITECTS Iawson Commons 380 SL Pu SWNW, SW. 600 Sai. Pi MN 551021996 651.2223701 ASSOCIATES e�'.pe�ure. e,„I °ma�aal lark rare -8WU 3�4g Tekq,�me. P6U.M6503 1aaWa Nv.'. �pw aevAUmanww:v 1m,�ceryu- �wn M kvwbanF �nawe °°.P[ ta.meNe. sn,n�vo /wN F'ar Im Uvle Padiminuv CaT•Subn,inel 05 -21 -10 _ Thb86W mgbea ReLUd •Leg. The bee eNaB le t' lagme F0116ko deeb,RSgb egly Fl1166a SM1eM. Sheet Index: 8R —NO [a1DIT0rlq Art eLW le0l< fAN%NGANOURVNAa PLW mlaW DCILLAlmel9FVBIlxMI MN n SL �uRfn NMe �AD ma =" �N�NAN n Th— Ob2tnd110 MCC ('amen. Nn Waded 32010006.00 (OBOfi66) ,!� Sheea Ttide GRAM AW DRANA(E PLAN SMetNn 200.CG Copyright BWBRAahil%cls 1 ail B CHUthe t IF - t w. IGY = c / 0 20 40 GRADING, DRAINAGE & EROSION CONTROL NOTES NORTH t All m.hroad un _ _.WW h rwYw mm... t B b>ww a ON, as and SCALE IN FEET and w •.m. Th.w prom mm be woteroa by the .mb«tor "" In° •m « "" "°°"'°' " °n'"`M LAKEVIEW 2. T.. maraetM HWW rN,a ou . ONNW G MINIMUM m Mal — Ta dR M b WIN ba h Prmwuw aVHIB In. mmvaaum MINIMUM of .. -1— Fn. 9 during ae b MWUMMMlM�I P� o w: Pr�o� m oapma w oP.Hie, mMwr&e em:IB HOSPITAL a The amvoatM .m be re.Im.ae hr ProNgne and momtanMa vdrna amira NOTE: amtaK M,w o. nmN MR,, — I, Nero, —,NW! dm> R.Prnm ma Deese m AWemArrofLwkew "GVHrnl�k EXISTING SURVEY INFORMATION PROVIDED mnba te. mowmwl a tmtna — neoeamm PINT —an a Ine.e NNMU_ NWN Ma WPra.Cd b Me m UMW` wbr to PWlIM W nt. "HAW ...ba1 deNCe. MWII BY FOLZ, FREEMAN, ERICKSON, INC. mmomT h Da. opwmYaa MMnaao as arbnea a "Man MI.Saa .—R. ED Expansion 4, In acaordenm aft, SMMEOey tad canWUalm wwI— M° -- .1 ba edN, •Yd mmlletYI mpmebh for cantlkl.ne m Na pD aka, inqudvg mhty AT ab'Game — Property AanB MW DarTOwarma of ON — inh reRUlmmmt NI opPly mntlmm4y Dnd na be Nrd1M to normd whine Nmrs. COAL LEOfyJD AWYm S Na da of the angNaM a Ma tlsvWOPar to candNM mnetrvahn reWee A T the ym � • mnbaataa PMfwmmce W ml Mended to brcludn reMeW of ft M*WM,, of ft !`. oonbaaae mME meamree A. M war IT. mneWCtbn Wes. ® 6 Bafwa be In --a— IM ronbaaor Mql Inetdl ° T Rack --a • ®® MaII be by tM eanb° w A; C Nratbn a 0'. IMI Sea ila nL .T C Nww m SAM Oft-1 of tM proja plane. Hwum { Z. Elaalm and SeNMmtation amtrd m.oewae MOn b. eafab— °mane Oro •Mire Peimater and M am aW ANN NPDES Imek reGlYammb, INNI Mmaeemmt vl racfices aty ropubemente and Me datORe Mow m Snea CB-I at are -F., Ilona. ■ e A All MIT a.. entl WWTW,tkFN t° eKy at-- ahYR ba perlarnle0 Per tM reaulr to At .. ON, Fn. mavwtM engl be —.a- TM ql PMmk. and nal6mum. m rc "Na. ay the qey. 9. See -EAtY Pbn R. awm eewM —A- far t NNM daa'M -MS IT. .tam •a a , � WA STORM WATER POLLUTION PREVENTION PLAN (SWPPP) GETMERAL OTES: B `_' B R 1. PROPGSED N � BuLDING ADDITION, PANNING. DRIVE AELES, AND UTILITIES. ARCHITECTS 2. THE INTENDED SEWENCING OF MAJOR CONSTRUCTIGH ACTIVITIES ARE AS FOLLOWS: - INETALLATW OF STAGE I SILT FENCE AROND SITE & INLET PROTECTION. 3. RGIGH 1+' STWP AND STOCKPILE REMAINING TOPSOL, j _ GRADING OF SITE. BILIZE DENLWED AREAS AND STOCKPILES T. C. — sar MW 5. INSTALL SANITARY AND STORM SEWER. sue -cur PARIONG AND Davy AREAS INSTAU PAVEMENT 1101, 380 SL POLICE, StEGI SNAG 600 ]. INSTALL GUND AND G TTER. Saint PaM1, MN 55102 -19960 AREAS A. SITU ON B. FINAL I NOUS GRADE SITE INSTALL AND NLLp1. 651.2223701 0 REMOVE ACCUMULATED SEDIMENT FROM BASIN. -- —�= 11, WHEN ALL CONSTRUCTIO1 AC71MTY IS COMPLETE AND THE SITE IS STABILIZED, (auedmmy REMOVE SILT FENCE AND RE ANY AREAS DISTURBED BY THE BEMOVAL. 3. SI RE D AD , • -- - GSNRB F ._ OTO aa. ASSOCIATES cO r id IMPERVIOUS AREA , O.Ze 0.31 ac - -- P Tae N TYPES: SEE SOILS REPORT 1— IW -CIVR OWmml.a.led SUmryMR - - - -_ SO LNWcweAWeceae. rweavmwal POST CWSiRIICTIW RUNOFF COEFFICIENT CN =83 -- �— ♦ THE LOCATION OF AREAS NOT i0 BE DISTURBED MUSE SE IDENTIFIED WIN FLAGS, s41am5uu JMp STAKES SIG4S, ALT FENCE, ETC_ BEFORE CLTFSTRUCTION BEGINS. i2p0 ePNy wtinwma 3 Tekplwne: Ga. —SOs ., . ec OTDIA2sse22 w _� pyyRlltap uOInr S. CONSTRUCTION ACTVITY - EROSIW PR PRACTICES w„w1ai.L.AV.cbascen TIME E AM AN AREA CAN REMYN OPEN WHEN NOT ACTIVELY STEEPER THAN 3:1 i DAYS (SEGO & MULCH77 ALL .. SLOPES DAYS (SEEG & MULGH) B. ON SLOPES I OR GREATER MAINTAIN SHEET FLOG AND MINIMIZE RILLS AND /OR GULLIES SLOPE LENGTHS CAN NOT BE GREATER THAN 75 FEET. ] POTS TORN OSCHAR A INLE MUSE D BE PROTECTED UNTIL ALL SOURCES OF 5. TEMPORARY SOIL STDCHPILES MUST NAVE EFFECTIVE SEDIMENT CONTROL AND CAN SURFACE WATERS OR A CT PBORRA N TEM PORARY ED C STODNPILES WIND AGNMICANT AMOUNT OF C LI, —Y, OR ORGANIC �OR A CWPCUHDS ARE EXEUNT (E% CLE AGGREGATE STOOK PILES, DEMOLITION CONCRETE RILES. SAND STOCKPILES). sETUMENT LADEN WATER MUST SE DISCHARGED TO A SEDIMENTATION BASIN WHENE POSSIBLE. IF NOT POSSIBLE IT MUST BE TREATED WITH THE APPROPRIATE BMP'S. 10. SOLD WASTE MUST BE DISPOSED OF PROPERLY AND MUST COMPLY WITH MPCA I pow e mwevi�ioawlir+rvMmwm 0154050.E REOURWENTS lwamrylumar�meNUn Wyw�uee.Wean 11. EXTERNAL WASHING OF CONSTRUCTION VEHICLES MUST BE UNITED TO A DEFINED ar°eY• °M AREA OF THE ATE. E DEGREASING IS ALLOWED ON SITE. 13. THE OWNER WHO SIGNS THE NPGES PERMIT APPUCATION B A PERMTTEE AND IS &m11m1.0anovmPF RESPO NSIBLE FOR COMPLIANCE METH ALL TEARS AN. CDNOOCNS OF THE PERMIT. Sh1nW0 THE OPERATOR (CONTRACTOR) WHO SIM THE NPDES PERMIT APPLICATION 15 A PERMITTEE m— FOR PARTS I.R. PART N.C. AND PART IV. OF THE NPDES PERMIT AND IS JONTLY RE40NSIELE RervNPw W IN THE OVAOST FOR L T H THOSE POR—S OF THE I—IT. MNCE 14, ON COMPLETION OF GRADING. UTILITIES AND STREET CONSTRUCTION THE EW OWNER (H (HOME BURGER) BULOR) RUST SUBMIT A S1601VIAW REGSTRATIW WITHIN ]DAYS Smn nYe 6 ASAAING OPERATIONAL CONTROL OF THE STE. COMNBOING WORK ON THEM PGRTON OF NdiminarvCdv Submiml 0E -21 -10 THE SITE OR Of THE LEGAL TRANSFER. SALE ON CLOSING ON ME PROPERTY. ILOM THE NEW CAN IMPLEMENT THE ORIGINAL SWEEP CREATED FOR THE PROJECT OR DEVELOP AND IMPLEMENT THEIR OWN SWPPP. 15. IE H Gr W - pERMITTEE(S) WISHING TO TERmNATE COVBUr# MUST SUEMIT CE OF TERMINATROM (NOT) TO THE MPCA. ALL PERMITTEE(S) MUST SUBMIT A NOT WITHIN 30 AFTER ONE OR MORE OF THE FOLLOWING CONOTIONS HAVE BEEN NET: A. AL STAINOATKN, PER NPDES PERMIT PARR V.G. AND DETNITION IN APPENDIX B HAS BEEN ACHEVED ON ALL POtTIWS OF THE SITE FOR WHICH THE PERIOTTEE IB —E. 8. ANOTHER OWNER HAS ASSMBE CONTROL OVER ALL AREAS OF THE ATE TEAT HAVE NOT SEEN FHA LLY STABIL)l£ll. lr C. FOR RESIDENT& CONSTRUCTION DAILY, TEMPORARY EROSION PROTECTION AND DOWN GRADIENT - ---yN— PERNEIiR CONTROL FOR INDIVIDUAL LOTS HAS BEEN CGMPLEFED AND THE RESIDENCE HAS BEEN TRANSFERRED TO THE HOMEOWNER. ADDITIONALLY, THE PERLITTEE MUST DISTRIBUTE THE MPCA'S BENEFITS OF, FINAL STABWEATION. 16 . INSPECiWNS A. INITIAL INSPECTON FOLLOWING ALT EENGE MSTALLATW BY CITY REPRESENTATIVE IS REOURED. B. EXPOSED SOIL AREAS ONCE EVERY ] DAYS AND WNA 24 HOURS FULLOWING A 0.5' OVER 24 HOURS RMN EVENT. C STAOUTED ARUM ONCE EVERY 30 DAYS 0. FROZEN GROIN AS SOW AS RUNOFF OCCURS OR PROW TO RESUNING S R A 1). OWNER MUST NEEP RECORDS OF ALL PERMITS REWIRED FOR THE PROJECT, pLL GR N WS AND MANTE PETNM FOR OPENATW AND NNEEMENTS, AND RE ONE AND REQUIRED G RES THS FOR OR TEMPORARY A PERMANENT S ORM TORM WATER A TER ANAGEMWT SYSTEME, ONS LFldS THESE RECORDS MUST BE RETAINEb FM THREE YEARS- IS SWPPP MUST BE AMENDED WHEN: TW—Man ea A. THERE IS A CHANGE IN DESIGN, 6E MAINTENANCE WEATHER OR SEASWAL __ Ley CONOW TS THA E E HAS A MOATS SI FFECT GNIFICANT NAPPP I ON T EFFE RGE B. INSPECTIWS THAT TIE SWPPP IS NOT EFFECTIVE ANO DISCHARGE IS TMbereBwel. PNelRmeFUe Ban, SIKWL E%CEEDIME WATER CUM.TY STANDARDS. pwbg SMe&a RMy Mr Ful . C. W THE EPP'S IN THE S W WPPP ARE NOT NTROWNG POLLUTANTS N DISCHARGES OR IS NOi LSSTENT WIN THE TERMS AND CONOITWS OF THE PERART. SILT FENCE REQUIRED MAINTENANCE: �I.Jk WHEN SEDIMENT READIES 113 THE HEIGHT OF AW FER CWORGAS W LT PGE IT MUST BF W REMOVED WITHIN N HRS Sm" ADS GRAUwG AN.__ 2. REPAIR OR REPLACE DIEFWCTIWAL AFT FENCE pNpgtonOGMNAN WTWN 24 HOURS, cMNR RV INLET PROTECTION REQUIRED MAINTENANCE: —_ wiD Un I. WHEN SECANT REACHES 1/3 THE HEIGHT OF _ BASKET DEPTH IT MUST BE GLEANED WITHIN 24 HOURS 2 REPAIR OR NER. D15FwcibNAL 1W.ET PROTECTION ALGN 2♦ HOURS HAZAROCUS MATERIALS SUCH AS OIL, GASOLINE, PAINT, AND ANY OTHER HAZARDOUS SLHSTAHO:S i BE PROPENLY STORF:O,INCLILDNG SECONDARY CW RE TAMMEATE. TO PREVENT SPILL LEANS S. , OR OLHFR DISCXARtBi RESTRICTED AGfY55 TO STORAGE AREAS MUST BE PROVIDED, TO PREVENT VANDALISM. C(RO ETE WASH MUST BE UNITED TO A DEFINED AREA OF THE SITE AND RUNOFF MUST — SE GWTARBD WTHN THE DEMO AREA. — 20. ALL SITE ANO UNUSED BULLING MATERIALS SHALL SEE PROPERLY DISPOSED OF OFF STE AND NOT ALLOWED TD BE CARRIED BY RUNOFF INTO A RECEIVING CHANNEL OR STWAGE SEWER SYSTEM. naY nm,. —=a MDC CAII BEFORE YOU DNR Cmw. NU ChMWd Gopher State One Call - EDN—GG TSB) JJD TWIN CITY AREA: 551- 454 -0002 Sheet'ntb TOLL FREE: I- SUS- Z52 -RA STORM WAiO POIlU" PREVeM KM (SMW) WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES. SMttNn THE CONTRACTOR SHALL CONTACT STATE ONE CALL AT OLIN 2004S • . AT LEAST 46 HOURS IN ADVANCE FOR R THE THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED W STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. Copyright BWBR Atchitlxls 0 20 40 Aw � LAKEVIEW NORTH 7 SCALE IN FEET —1 HOSPITAL -li �it Rji e.7% I y Z rnrth tr NOTE- EXISTING SURVEY INFORMATION PROVIDED ED Expansion Eas nv BY FOLZ, FREEMAN, ERICKSON, INC. t it AEO Zo N F, I . - 0 w i suer ii T" it it OEM ------------ Ir 4 "A"in Q !I A, IN it A " T E :il�m _73 it I R -BWBR it ARCHITECTS it it i -I It I It lc L.-. CENEOO... 380 St. Ptivtr Stmt, Suit, 600 it 1 i cv z Saint P.W, MN 55102-1996 - c 651.222-3701 t.rpa - ZK 1 i .1 it c z! I I Y it t It it it it it FES A t 12' STORM STUB INV=8136,00 1 7 it it it it 70' -12" RCP 00.44% UTILITY PLAN GENERAL NOTES it it QOE _I .1till.-Il E. d -0 ea oar ens .e9P.eme,ta Df it ------------ ,it, .A Ill. Elt, E.Eln- it All HDPE 11.Vi- I. -nit. n- d- h.11 Al in-1 _k by u.ing AD� W ito-L All � I, V aervicea I'd 0. A lin. 11 E. R 25. .1 ' y I. it 2, S - - - - - - Shee 200 d - 1 IP-1-i- 11 ift ility d-it, and tfifty v All Oity piin, b,,ddkiV 11 0 .1 - 911�1 tf A, A AVNn_iOi N. pertarmetl per the .1 th. OE. lipl In' V SANITARY STU;�_ T _ t I 1� All n 1. IEVNO, - b. pit 5 Eil,� .11y Of Enti-1,,ii Vd ego ' 'r nt I'A' Y_ 4 fin- 1 Vht._ tt lam 1)arc q th. ItAtil. f intindi,ii p.1,11i, H PROPOSED Z ADDITION 5, All itnry A, wore. A— hIll , nt Oit, ty It.. FFE n otes. 11 fy GO - STATE ONE CALL 111 651-454 t it I, least lit —VIA -Y I -d-I-A -1 T c it 7. T, 11 15,14 adjust --in I. d I-j- Nith Al A— ..d - q.in,d. lVii. I— ,nd a AVI I I— t =1 I P � p� q ld " Ii ` lyi k "y 11 111, pr 0- as Nnin dAlAh 1 be dlim- It A., VIA x Oil -in c. ZZ gw d On. uF E. i on ylv All public streets A =2 � .d 6 VhA b l it Permitted the nnntl A,tty If f the c ity 1%. 100 c 9. All new - AnnOm - It It I ... If 7.5 Inn In T� Fcce uf 10. Atli- AN .9 Pit Atid inilt, In O,A ,Nj g CORE IN '/77 P . ni lin All A .1 1h. V., 1.. Air bbeing . �d .d T Ply EX MN 0 '1 r esat 1. _ t .1 — - f« E- 1-1i C) it I INVB7&60 . r 11, P.pd Il, - Add. it E)CISTING 77- t DIP 0- 52 N. 1. than 7.5' d y 4 , sAn 1,Vy IV. k . A PV A Na '--t' "' Z HOSPITAL NO _75"d wal« A An - N Z, - It., - 11 ly Serer P. il z st.Storm s HOPE 4 Oral- I.--ENE I tt - 77_ 0 1 I'll it V, it T w DDRNN6E MN V L t. EVE— ceb 4 ew mm V 7 11 1 1 It if it it A M 4 DC V, Gopher State One Call i it 710114 OTY AREA: 651-454-=2 it 11 t ILL- v TOLL FRM l-8M-252-1166 A2M0006.00 W—) ,NB _ J WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS Of ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES. A y 4 THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 40 HOURS IN ADVANCE FOR THE LOCATIONS Of ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE 2000 OWNER Copyright RWBR ArJ, m STANDARD INSTALATION iT M.- .. =. REGULAR FLOW W OUREI . g�l'eagrfW ec Qa elapse old Ia11 F � i lu Ci %c"I ancnora9e trench. Nt ocPNl tr with mped na. tural ad1. IWeei� 7. SEED AND MLLCH ALL AREAS AFTER OSTMRSNITE. IL CpNSTIaCT RIOPEfFNfIO1 pEMCE — .-.A- 6 CONTRIBUDNG OtAINACE AREA 9. IMREIYENT TEMPOORY AMO PERMANATE EROOOI CONTROL PRACTICES 10. PLANT Ala MIILOI WORETDN" DENLE. SwPprt post PENFRu I. IN TIE EVENT THAT SEDIMENT IS TIME BIIP dAMG OR INIYEDIATEtY fOLLOaNG fKCAVAIION. MIS MATEPoK SMALL BE IR Overtop 8eolbdge tebric 8 and fwtm THE WtACT PRIOR CON R IUA N6 R AIOVEO ' F SO i D 2 C N EN SALL BE U EARTH MONNG PREVENT —ACTION KN OES S H TO CONNU COlS1RU NNG TO PREE DF FAdSCIUL SING LOIV -L 2' x 2' hood ecke IT MaxSmwn spacirp tS f®Z VE PL NATIVE PLANTS RECOMMENDED. Ere meaM1 re Mwmmen4 HEAVY DUTY HIGH FLOW AREAS S2 Engherng fabric as �epeN A,,, secure iln ,Raptor one IoM PRACTICE IN 48 HOURS OR LESS E.iend whe mean No trentlr - Fabr ... -g IrencM1. 8oml t-. ilh IonPW naara INN. e tiM f re noR , F v Z•�TL> - Noit: Attach wke mash to SVPpwl Port 8' Wppwl Poole Mtn ataPl- SILT FENCE EE F�T14N roes wt optional p— ,kowok e teas detail, that aro not regYNed by ounent ADA regulatbna OPTIONAL DETECTABLE WARlINO DETAILS 12 Canpxled eaceOl + • .+.. O— Fl A9we9ate not Di./4 Nan e ` WWT Spa. J149H Nod. LOAD FACTOR 1.9 Mln. Bametr Mee GLASS B HWd Mraped from ooWlw bedding rct- 6" Corlpocte0 llt.wl e LOAD FACTOR 1.5 rm�ntt0r°no�ope to ee CLASS C - 1 D'a +1 ' Mi.. ue,d Mrapw 6mn Mn eklwbea eon L Compacted Back811 Di /4 t ' I-oo, ba Spec 3149H Mo0. LOAD FACTOR 1.5 ma°1om�ano to wtelae CLASS C - 2 D-12' Mm. p Nwd Nraped trap angular boddklg matrkl OR .�AV mvwPw �. wne nuPam aectat a OTIIIMWS SECTIOV WIT WTY �� rwe nWwAa eunm �m 91NMrox1U5 XGROII or �NTWIMOOS PAVEMENT SECTION m aa+am esc nmY.s� �� CONCRETE SECTbN CONCRETE PAVEMENT SECTION - nwvrPer ant Wer sr m swarm me rmew.wTp � Wv � txWOETE s6c1bN CONCRETE 9DEWALK PAYEMEJNT SECTION PAVEIAENT SECTIONS Compacted Backllll 2' tranYl B M DOT SP 314M Mad. +12' MILT 8 Dmo4 p PIPE FOUNDATION & BEDDING IN GOOD SOILS P Fwndotien Impovement material (3199H Mod.) IderoE krcldrtl with cost of pipe and o gro I bon 1 wl N (—A d.) In Th ar Compaced HackM T Coarse FR., Spec. AS, WO 3148H Mod. FWn lde�itn� Die41Y MI dl0metar ply lek` PIPE FOUNDATION & BEDDING IN POOR SOILS BEDDING w HODS FOR PVC IS -0" _ + SEE PLAN OUREI M. THE PRACTICE OIPoNo WN51RUCtlOI. 2 ML DOWN- CRAXENT PERIMETER SEDIMENT CONTROL SLIP'S MOST BE W PLACE BEFORE ANY LP GRADIENT LAND DISnREMNG ACRYITY SEGINS. i lu Ci OVER THE PRACTICE TO PROTECT THE —IN. SOILS FROM C-OC4 !e. G. PFRFORLt ALL OTHER SITE MPROVELEMS. 7. SEED AND MLLCH ALL AREAS AFTER OSTMRSNITE. IL CpNSTIaCT RIOPEfFNfIO1 pEMCE — .-.A- 6 CONTRIBUDNG OtAINACE AREA 9. IMREIYENT TEMPOORY AMO PERMANATE EROOOI CONTROL PRACTICES 10. PLANT Ala MIILOI WORETDN" DENLE. 11. REMOVE TENPORARY EROSION CONTROL DENCES AFTER THE cCNT81S,n NC Dii W AREA IS APEWATFLY VEGETATED. PENFRu I. IN TIE EVENT THAT SEDIMENT IS TIME BIIP dAMG OR INIYEDIATEtY fOLLOaNG fKCAVAIION. MIS MATEPoK SMALL BE IR THE WtACT PRIOR CON R IUA N6 R AIOVEO ' F SO i D 2 C N EN SALL BE U EARTH MONNG PREVENT —ACTION KN OES S H TO CONNU COlS1RU NNG TO PREE DF FAdSCIUL SING LOIV -L PLANT MATERIAL TOLERANT AND. DROUGHT. tS f®Z VE PL NATIVE PLANTS RECOMMENDED. DEPTH REQUIRED TO DRAIN PRACTICE IN 48 HOURS OR LESS i F v Z•�TL> - TfP)CAL HANDICAP PARM RIBBON CURB DR. PRE- TREATMENT STRIP MAX. 3" SHREDDED BARK MULCH — (MnDOT TYPE 6) 6' MIN. SALVAGED IN SITU TOPSOIL- 6 MIN. SCARIFIED SOIL — UNDISTURBED. UNCOMPACTED SOIL - 24' MIN. GRANULAR 1 TO ELEVATION 881.00 810FILTRATION GARDEN ate Ia•• re, r ' J 4' R A MnOOT 8618 Concrete curb on d gutter t SURMOUNTABLE GD c,rb n 7 1/z• Ito t �� d gutter lL 1/rr N /Yr t �. MnDOT 8612 C 1Y sa. � 1v w ebz w /2 STAND SECTION J_ DRIVEWAY tO VB IES ND1E: fWIB tO PLACE 1 4 BAR AR SHOIMI MERE CL,a CROSSES UiWTY TRENCHES OlH I -1/2' COtfR Cum SECTION 1 " �R 1. WSTALL - AND /Ot OR OTHER APPRCPPoATE 1F]YPORARY EROSIW CONTROL DEVICES TO PREVENT SFOEMT FROM LEAVWO OR ENTERING OUREI M. THE PRACTICE OIPoNo WN51RUCtlOI. 2 ML DOWN- CRAXENT PERIMETER SEDIMENT CONTROL SLIP'S MOST BE W PLACE BEFORE ANY LP GRADIENT LAND DISnREMNG ACRYITY SEGINS. I PORFOW CONTIN— INSPECOONS OF EROSION CONTROL PRACTICES 4. INSTALL IRID11E. (MATER SANITARY SERER EI.ECTRIG PHONE, TIBER I ETC) PRIOt TO GETTING FINAL GRADE 6 RIONETWITpN DEV m S ROIfiS CRAG: TIE SITE IF RICRERN110N AREAS ARE BGa l6ED AS 1NPORARY SEDMENT BASICS LEAVE A kOUMW OF 3 fEET iii COVEN OVER THE PRACTICE TO PROTECT THE —IN. SOILS FROM C-OC4 !e. G. PFRFORLt ALL OTHER SITE MPROVELEMS. 7. SEED AND MLLCH ALL AREAS AFTER OSTMRSNITE. IL CpNSTIaCT RIOPEfFNfIO1 pEMCE — .-.A- 6 CONTRIBUDNG OtAINACE AREA 9. IMREIYENT TEMPOORY AMO PERMANATE EROOOI CONTROL PRACTICES 10. PLANT Ala MIILOI WORETDN" DENLE. 11. REMOVE TENPORARY EROSION CONTROL DENCES AFTER THE cCNT81S,n NC Dii W AREA IS APEWATFLY VEGETATED. PENFRu I. IN TIE EVENT THAT SEDIMENT IS TIME BIIP dAMG OR INIYEDIATEtY fOLLOaNG fKCAVAIION. MIS MATEPoK SMALL BE IR THE WtACT PRIOR CON R IUA N6 R AIOVEO ' F SO i D 2 C N EN SALL BE U EARTH MONNG PREVENT —ACTION KN OES S H TO CONNU COlS1RU NNG TO PREE DF FAdSCIUL SING LOIV -L PLANT MATERIAL TOLERANT AND. DROUGHT. 3 O1PL15HED p OF T OF WDFAt To REDUC SOILS LA oN o, SOILS, F E1 R SHpLTD BE DoE M LOCATIONS WTS® WdNETENINW A CO O F SE DO FROM LOCATIONS OV it Oi THE P pEVIC OE11Cf TO E tDWACDW OF R' 059B1E. a u2- 51181UTEPoALS BELOW THE �ECVIED BIOETENTON DEPTH (ELEVATItW) GHALL BE IROSfURBED, — OTHERWISE NOTED. VE PL NATIVE PLANTS RECOMMENDED. DEPTH REQUIRED TO DRAIN PRACTICE IN 48 HOURS OR LESS RIBBON CURB DR. PRE- TREATMENT STRIP MAX. 3" SHREDDED BARK MULCH — (MnDOT TYPE 6) 6' MIN. SALVAGED IN SITU TOPSOIL- 6 MIN. SCARIFIED SOIL — UNDISTURBED. UNCOMPACTED SOIL - 24' MIN. GRANULAR 1 TO ELEVATION 881.00 810FILTRATION GARDEN ate Ia•• re, r ' J 4' R A MnOOT 8618 Concrete curb on d gutter t SURMOUNTABLE GD c,rb n 7 1/z• Ito t �� d gutter lL 1/rr N /Yr t �. MnDOT 8612 C 1Y sa. � 1v w ebz w /2 STAND SECTION J_ DRIVEWAY tO VB IES ND1E: fWIB tO PLACE 1 4 BAR AR SHOIMI MERE CL,a CROSSES UiWTY TRENCHES OlH I -1/2' COtfR Cum SECTION 1 " �R OUREI 20." NO CWb TAPER 0612 CUT SPILLWAY DETAIL r t/A ... x, �"• am tNd �.., tm. ® v.w P e s•-w ve a vVw a OAFl,IA R PLAN V EW OF PERPENOCLe Ao RA_u ooh nAr�r an..e aeno P arCTKW e- `eA' aaAY _ � kr1 � amt r m Y 0 0 e�.kA) 0000 N On. s� wm�ew�H mm d Mm. m w. � aae m m M rrwrrxn rmP ^+ uu�ee w�me �a m tam r m In � Pwex"�"e`"a* m.m �'wr wx•. m AMn ° '� ° .n.W w° "v m . m v nur a wm .• m. vnA.mm m A rHnwa, ml s• . a' ImeY maven w.ae w ..R.uxn� o w�a a m " m. eH..mw+ mr ee v rerolm o ,P xr ex.wr ur. we R arktr wmrwv w wwH a moan m ,met rmt Qe• m e• x .mmee amet a w e.m=nmm vwnks / tuxane acne ae Awn uu kent Noon a sup w YNw wn aelnmxe .arts m we Rao a aae o Aw Fl z= env w.v Mx, m r v mw x mmem a uwar vre vw ww nx AH atw m' -w br.) tmnt lznn�. TU. e m rArlr w w lea am nerre haw n b a Yda a+w (aNm n vat vmr) .Ym de mpmn Nmmk a eH. bm m B s' p w e' N b nw wurbuetrw m .pwtlxa w awm w Hsu @WRAP R ar.menta - 1' 1ptk FAtw OmrkM 6eMeuOe Fllir 12' TO 24" m S IO I N 112 2 20 2.5 CY 5 tP 8 SY 27' 10 SY 9 to 13 CY 0.3 3 la 6 CY 9 to 13 SY 36' TO 48' 15 to 25 CY 0L3 0.4 to 6.7 CY 15 W 25 SY w AND LIP 41 CY and up CL4 7.9 W 20 CY 41 mM uP SY (ant WW p d Is apwRntn y 2.81a Ibe.) 2' PRAP �... � 6' Corcrett bed Fil1r Blanket (MNDOT 3601.28) SECTION A -A CbobelYe FYtr TW RI AIPRAP B' Gvncrert be, .. w -w (NNDDT 36D1.m) SECTION R -R Gwtakae -- T1pe m FLARED END SECTION VIRH CVIOU(ED RP RAP LAKEVIEW HOSPITAL A,- .bervf N- Heetth ED Expansion BWBR ARCHITECTS I.a 380 SL Pete, Street, Suite 60D Saint Peal, MN 55102-1996 651.2223701 ASSOCIATES xmYM. Cxe6wlwdrw • ttd3umyxY t.akrwt AwMxeuw. Emlra.,r,.t �.G63N2455o5 � OaNx45en Iene Ae WianemF�nn rw�iVe runawN Vw Iwinllunl bm.m -q M a snv%lo TnnN Fw to-m Dvm Pmltmbaty CtmS Ibmftl -21 -10 — TMShw mrybaA Re0.aed CPpF. The yer abTw N t• by In a FMI9ke de,4rlp $mbsewlY•b FW 9ks 91weM. $heel lndeA: RR tY1511NC[aNORO6 a)CC CRM,NGANOURANAm'.W ATBIN %IInM.N IRYFHTtlNRAn 5- OIMOFTMN vNOiGVtnAN Ttw Drnn 05R1YRH0 NDG (imw.Np (3ucked a.Emagbe.m ilatl66B) rMD Shot 150, a& DUAU 210.CD Copytight BWBR ATChitccla LANDSCAPE DETAILS: QTY COMMON NAME SCIENITIFIC NAME I SIZE I CONTI COMMENTS 4 PER MANUFACTURES RECOMMENDATIONS UNDER ALL MULCHED AREAS. DECIDUOUS TREES BO 1 BICOLOR OAK Quercus bicolor 2.5" CAL B &B SINGLE STEM r VERIFY WS"NCRROPORD IRRIGATION SYSTEM LAYOUT AND THE CONTRACTOR 5 RESPONSIBLE FOR ID 12 IVORY HALO DOGWOOD Cornus alba'Bailhal0" 24" HGT POT PLANT6' O.C. FS MAINTAINBK:ALL TRESS w A PLUMB POSITION 1HR000H THE WARRANTY PeBOD. STATING 65UGIFSIEU, BUT T RFFPRNL0IDN NOTE l PLANT 5' O.C. LANDSCAPEAROBTECT PRIOR TO ORDER ANDJOR INSTALLATION. IT STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:108 N DRAINAGE SWALES, TIME SOD SHALL BE STAKED TO THE GROUND. SHALL BE THE LANDSCAPE CONTRACTORS RESPONSIBILITY TO INSURE THAT ALL SOODMISEEDED AND PLANTED AREAS ME IRRIGATED NOT RREEQQNRED.AW STAONGMUST A5DNwEO PBTNLS'NOW"NOMOUND ENTITRIO &POIf[I®— wm - GRADN4 FBYE SHRE BI BACEDAT THE DP.Ba- ORTRRIULIAOi 2DYSOF1NFiRflS wAPI ORNLLBEN001MIXTINNYiDT1EiPLNKOPANYTDETOBFPPAIF CUED T1E1aMY1G5FORTRBS &LNG ASSOCIATION OF NURSERYMEN. UNLESS NOTED OTHERWISE, HJ 4 HUGHES JUNIPER Juniperus horizontalis 'Hughes' 18" SPIRE) IN&NA INANA GUIDELINS FOR R STANDARD PRACTICE PROMOTE) 5841L BI DFROVODAT NL/MN" EAEBOIXRONACIMIYAND SDUfERWI BE INSTNIWATNLIRE PRO"CTIDN TY 6 TAUNTON YEW I Taxus x media Taunton' 18" SPRD I POT _ Y PRUNE EEAFT EDANDCROSSING BRANCHESAFIER PLANTING 6COMPLETE ARFASi1Wt B61RUCTTNORBRS105TAYdB . COMRNTOBDWLAWIOMLIDfASWD Uffi FPDTECEMKE .MRSHOLIE F PR0121DROAt aORDNANDCHANDFSN[ MARtifi' WONCOgDEf1RDk0 [N4F&NSEIIOEMNBS,WDIMIR IN QUAN7111FS EXIST. SPECIFICATIONS TAKE PRECEDENCE OVER DEFICIENCIES MTHE ATTENTION OF THE LANDSCAPE ARCHITECT NOTES.. PERENNIALS CUTRACCSWREEWET 11ECONRNTQRRVNINW 9IFFPAIR' 01511E ATNliW16. FANOM6NWNDw DURNi [OIORUCIONIIECOIDRNTOR CYST ONPLW. LANDSCAPEAR CHFERMUSTAPPROVEALLSTMNGOFPLANF MATERIAL PRIOR TO ANY ALL DIGGING. SD 42 STELLA D' ORO DAYLILY RFMO+h AIL FLAGGING AND LAB &RIG BNBDMILYNBYP APITTOTHENdYJDNCROFR TOPRBhNEDAC WIT. NLM�1WffTDTP.FBTOBEPPDIFCIW BULLBEBm11011 TOila POT I PLANT 2' O.C. CH 1 y�} ice+ PROM RE. ATrWnDNOFTHFO NIDWIDYIMAEHrrEE7 1 GAL POT I PLANT 2.5' O.C. WITH DRFD BONE MEAL, OTHER APPROVED FERTILIZER MIXED IN WITH THE PIANnNG SOIL PER THE MANUFACTURER'S INSTRUCTIONS WANTINGETHOTiONS, PLACE PLA BAC NTING LL ACE BACKH 2'LIf15ANp$Ml)RATESDIL OR MAY BE TREATED FOR SUMMER AND FALL INSTALLATION WITH AN WARRANTY (ONE FULL GROWING SEASON) FOR LANDSCAPE MATERIALS APP LICATONOFGRANULM0.26WOF120ZPER2YC LIPER SHALL BEGIN ON THE DATE OF ACCEPTANCE BYTHE LANDSCAPE PERTREE AND 60Z PER SHRUB WITH AN ADD"IONAIAPPLICATION OF10.l DIOTHEFOLLOWINGSMINGINTHETREESAUCEL ARCHITECT AFTER THE COMPLEMKOF PUNTING OF ALL LANOSCAFE MATERIALS. NOPARTWLACRPTACEWILLBECONSIDEREG INS- 1 TEAND IONS. WEIR WATER OO ONAIN T IN UNLESS NOTED OTHERWISE THE APPROPRIATE DALES FOR SPRING EXISTING TREE TO REMAIN PLAFTMATERIAL94ST ALUTIONANDUMSODPLACEMEWSFROM PLANRM STIR CONSISTING OF AT LEAST 45 PARTS MPSOR,4S PARTS PEAT OR MANURE AND 10 PARTS SAND. TIE TIME GROUND HAS THAWED TOJUNE IS. FLU _ETHAN NECE SSARY TOMNNTAIN PLUMB. ALL PLANTS Ib BE INSTALLED AS PER PUNTING DETML6. NOVEMURI. FALL SEEDINOFROMAUGLST 15- SEPTENSERIS; WRAPPING MATERIAL SHALL BE CORRUGATED PVC PIPING I- GREATER DORMANT SEEDING IN THE FALL SHALL NOT OCCUR PRIORTO NOMMIERI.PUNDNOUTSIDETHFSE DATES S NOT RECOMMENDER IN CALIPER THAN THE TREE BEING PROTECTED ORQUALITY,HLAW, LOOSEN ROOTS OF ALL CONTAINERIZED PLANTS, 1610' POLVPROPYLFNEOR POLYEIHYLENESIRM ARCHITECT. REMOVE ALL WRAPPING AFTER S.I. VARIES BLACK POLY EDGER TO BE USED TO CONTAIN SHRUBS, PERENNIALS, FALL DECIDUOUS PUNTING FROM THE FIRST FROST UNTIL NOVEMBER 15. PUNTING OUTSIDE THESE DATES 6 NOT RECOMMENDED. ANY REFER TO PUN 18'MIN. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING TREE WRAPTD FIRST eRnNKTI SAFEIYFUGGING - ONE PER WIRE ARCHITECT. DRIP EDGE OF TREE PROTECT ALL EXISTING OAKS ON ATE SCHEDULED TO REMMN.IF SEE PL AN EXISTING OAKS ARE DAMAGED IN ANY MANNER, ABOVE OR BELOW 3 LCCH -SEE SPECS, GROUND N THE ROOT SYSTEM, AN ASPHALTIC TREE PRUNING PAINT SHOULD BE APPLIED IMMEDIATELY AFTER WOUNDING. OAKS ME NOT SHRUBS TO BE PLACED SO THAT RoOTFGRE ertry WITH Oalusr ALL ANNUAL AND PERENNIAL PLANTING BEDS TO MEW 3 -DEEP NOTIFY LANDSCAPE ARCHITECT IF THESE DATES ME LRIAVOIDMLE. SHREDDED HARDWOOD MULCH WUN NO WEED WEEK LANDSCAPE CONTRACTOR SHALL ESTABLISH TO HIS SATISFACTION EDGER - SEE SPECS. TOPOFCONTMNERSITSFWSH WITH PROPOSED GRADE AeovE GrtADF. MULCH- 4'DEEP. NOMULCHIN c EDGE VARIES-SEE PUN MULCH -3' DEEP -SEE SPEC CONTACTWITNTRUNK.SEE SPECS I I ` LANDSCAPE FABRIC - SEE SPEC. 2x ROOT BAL OF WDODSTAKEOPTONAu I I . �- EDGING MATERIAL - SEE SPEC. EDGE vMIES. SEE PLAN NOTED STRINO 4'WGH�OR�WGE 12'DEPTH (MINI. LOAM PUNTING SOIL - SEE SPECS. EDGE VARIES - REFER ICI PUN SCARFYBOITOMAND STIES OF HaEPRJOE TO PLANING NETIlIN GENE LVA p� ON E IIYEFN µONAP1 OED `' SETPUNTONUNOMWBBEDNATWESOIL B DSTUReEO AREAS. LOOSEN ROOTS OF �� \ {�.�\ :\ \\ \ I_I [oNllucroa6 FOR PUNT MATERIAL PRIOR �(//•/ �� / / PLANTING SOIL -SEE SPEC. II=I TESTING IFRCOIATKN RATESPRIORTO Fx1STNG GRADE 7T =1I1 =� TO PUNTING — — I_ —I I �T �— I IMMMOINTETLNY DTIF�DR INAAGEEXXIT& _— _ — — — — BUILDING WALL MT) 1 PERENNIAL PLANTING 2 SHRUB PLANTING DETAIL " ] DECIDUOUS TREE PLANTING DETAIL OO.LP sAJ..,aw 0 O cvE 3N• =Pa W.LP uuE lr. ra km p,TrxmYG LANDSCAPE GENERAL NOTES CONTRACTOR SHALL VISIT SITE PRIOR TO SUBMITTING BID. HE SHALL INSPECT SITE AND BECOME FAMILIAR WITH EKISnNG CONDITIONS RELATING TO THE NATUREAND RAPE OF WORK. VERIFY LAYOUT AND ANY DIMENSIONS SHOWN AND BRINGTO THE AITEWION W THE LANDSCAPE ARCHEEECrAW DISCREPANIDES WHICH MAYCOMPROMR E THE DESIGN ANDDR INTENT OF THE PROJECT'S LAYOUT. ASSUME COMPLIA NCE WITH ALL APPLICABLE CODES AND REGULATIONS GOVERNING THE WORK OR MATERIALS SUPPLIED. CONTRACTORSHALL PROTECTALLDUSTINGROADS,CURB9P0 ERS, TRAILS, TREES, LAWNS AND SITE ELEMENTS WRING PLANTING OPERATIONS. ANY DAMAGE TO SAME SHALL BE REPMRMAT NO COST TO ME OWNER. CONTRACTOR SHALL VERIFY ALIGNMENTAND LOCATION OFALL UNDERGROUND AND MOVE GRADE LrOUT ESAND PROVIDE THE NECESSARY PROTECTION FOR SAME BEFORE CONSTRU ETON /MATERIAL INSTALLATION BEGINS (MINIMUM 10- 0' CLEARANCE). ALL UNDERGROUND UTILITIES SHALL BE WD SO THAT TRENCHES DO NOT CUT THROUGH ROOT SYSTEMS OF ANY EXISTING TREES M REMAIN. EXISTING CONTOURS, TRAILS, VEGETATION, CURBANTTER AND OTHER EXISTING ELEMENTS BASED UPON INFORMATION SUPPLIED TO LANDSCAPE ARCHITECT BY OTHERS. COWRACTORSHALLVERIFYANY AND ALL DISCREPANCIES PRNTR TO CONSTRUCEIONAND NOTIFY L W OSGPE ARCHITECT OF SAME, THE ALIGNMENT AND GRADES OF THE PROPOSED WALKS, TRAILS ANDATR ROADWAYS ARE SUBJECT TO FIRD ADJUSTMENT REQUIRED M CONFORM TO LOCALIZED TOPOGRAPHIC CONDITIONS AND TO MINIMIZE TREE REMOVAL AND GRADING. ANYCHANGEINALONMENT MUST BE APPROVED BY LANDSCAPE AW"ECT. PI ANT CfHFm a iF SYM QTY COMMON NAME SCIENITIFIC NAME I SIZE I CONTI COMMENTS 4 PER MANUFACTURES RECOMMENDATIONS UNDER ALL MULCHED AREAS. DECIDUOUS TREES BO 1 BICOLOR OAK Quercus bicolor 2.5" CAL B &B SINGLE STEM r VERIFY WS"NCRROPORD IRRIGATION SYSTEM LAYOUT AND DECIDUOUS SHRUBS ID 12 IVORY HALO DOGWOOD Cornus alba'Bailhal0" 24" HGT POT PLANT6' O.C. FS 6 FRFTSCHIANA SPIREA Spirea Tritschiana 24" HGT POT l PLANT 5' O.C. LANDSCAPEAROBTECT PRIOR TO ORDER ANDJOR INSTALLATION. IT STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:108 N DRAINAGE SWALES, TIME SOD SHALL BE STAKED TO THE GROUND. SHALL BE THE LANDSCAPE CONTRACTORS RESPONSIBILITY TO INSURE THAT ALL SOODMISEEDED AND PLANTED AREAS ME IRRIGATED CONIFEROUS SHRUBS ASSOCIATION OF NURSERYMEN. UNLESS NOTED OTHERWISE, HJ 4 HUGHES JUNIPER Juniperus horizontalis 'Hughes' 18" SPIRE) POT PLANTS O.C. TY 6 TAUNTON YEW I Taxus x media Taunton' 18" SPRD I POT I PLANT 5' O.C. OTHER SITE CONDITION WHI MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR GUARANTEE, HE MUST BRING THESE IN QUAN7111FS EXIST. SPECIFICATIONS TAKE PRECEDENCE OVER DEFICIENCIES MTHE ATTENTION OF THE LANDSCAPE ARCHITECT NOTES.. PERENNIALS ALL PROPOSED RANTS SHALL BE LOCATED AND STAKED AS SHOWN CONTRACTOR SHALL SUBMIT A W'RITTFN REQUEST FOR THE OWNER ONPLW. LANDSCAPEAR CHFERMUSTAPPROVEALLSTMNGOFPLANF MATERIAL PRIOR TO ANY ALL DIGGING. SD 42 STELLA D' ORO DAYLILY Hemerocallis x'Stella D' Oro' 1 QT POT I PLANT 2' O.C. CH 1 17 1 CAPTAIN KIRK HOSTA Hosta'Captain Kirk' 1 GAL POT I PLANT 2.5' O.C. LANDSCAPE INSTALLATION: SPREAD GRANULAR PRE EMERGENT HERBICIDE (PREEN OR EQUAL) COORDINATE THE PHASES OF CONSTRUCTIONAND PLANTING PER MANUFACTURES RECOMMENDATIONS UNDER ALL MULCHED AREAS. INSTALLATION WITH OTHER CONTRACTORS WORKINGON Sm. MAINTENANCE STRIPS M HAVE EDGER AND MULCH AS NO PLANTING WILL BE INSTALLED UNTIL COMPLETE GRADING AND SPECJMDANDICArED ON DRAWING OR IN SPECIFICATION. CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA VERIFY WS"NCRROPORD IRRIGATION SYSTEM LAYOUT AND WHERE SOIYSEEOABUTS PAVED SURF ACES, FINISHED CRADE OF CONFIRM COMPLETE UAYIS OF IRRIGATION PRIOR ICI SUPPLYING SHOP ORAWINGS. SODAMED SHALL BE HELD t' BELOW SURFACE ELEVATION OF TRACT, SLAB, ORB, ETC LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE TOR PROVIDING AN SOD ALL DESIGNATED AREAS DISTURBED DUE TO GRADING SOD IRRIGATION LAYOUT PLAN AND SPEWICATION ASA PART OF THE SCOPE OF WORKWHEN BIDDING. THESESHALLSEAPPROVEDIn THE SHALL " LADPARALLELTOTHECONTOURSANDSHALL HAVE LANDSCAPEAROBTECT PRIOR TO ORDER ANDJOR INSTALLATION. IT STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:108 N DRAINAGE SWALES, TIME SOD SHALL BE STAKED TO THE GROUND. SHALL BE THE LANDSCAPE CONTRACTORS RESPONSIBILITY TO INSURE THAT ALL SOODMISEEDED AND PLANTED AREAS ME IRRIGATED ALL PLANT AMTERW. SHALL COMPLYWIIH THE LATESTMITION OF THE AMERICAN STANDARD FOR NURSERY STOCK AMERICAN PROPERLY ,INCLUMNCTHOSEARFASOIRECRYAROUND AND ABUTTING BUILDING FOUNDATION. ASSOCIATION OF NURSERYMEN. UNLESS NOTED OTHERWISE, THE LANDSCAPE CONTRACTOR SHALL PROVIDE THE OWNER WITH DECROUOLESHRUBSSFWLL HAVEATUMl `SCANESATTHE WAnMNGAA NIRMCKnONSOIEDULEAPPROPROATETOMEMO TIER SPECFFDSHRUB HBONT. ORNAMENTALMSSHALLHAVENOV CROTCHES AND SHM.I BEGIN BRANCHING NO LOWERTI4MI3•ABOVE MU CONDIIIOWANOTONAWMATFRMLGROWFHREQUIOMENTS. ROOTBALL.STREETANDBOULEVARD TREES SHALL BEGIN BRANCHING IF THE LANDSCAPE CONTRACTOR IS CONCERN:DOR PEROBVFSAW NO LOWER THAN WABOVE FINISHED GRADE. DEFICIENCIES IN THE RANT SELECTIONS, STIR OONUTIIOW ORANY PLAN TAKES PRECEDENCE OVER PLANT SCHEDULE F DISCREPANCIES OTHER SITE CONDITION WHI MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR GUARANTEE, HE MUST BRING THESE IN QUAN7111FS EXIST. SPECIFICATIONS TAKE PRECEDENCE OVER DEFICIENCIES MTHE ATTENTION OF THE LANDSCAPE ARCHITECT NOTES.. PRIOR TO PROCUREMENT ANDOR INSTALLATION. ALL PROPOSED RANTS SHALL BE LOCATED AND STAKED AS SHOWN CONTRACTOR SHALL SUBMIT A W'RITTFN REQUEST FOR THE OWNER ONPLW. LANDSCAPEAR CHFERMUSTAPPROVEALLSTMNGOFPLANF MATERIAL PRIOR TO ANY ALL DIGGING. ACCEPTAN CEBSPECLIONOFALLLNMCMEANDSM IMPROVEMENT& NONAWANTERIALSURS" TUTIONSW ILBEACCEPTEDUNLESSAPPROVAL CONTRACTOR S RESPONSIBLE FOR ON -GOING PMINFENMICE OFALL ISREQUESTED Of THE LANDSCAPE ARCHTTECTBY ME LANDSCAPE NEWLY INSTALLED MATERIALS UNTIL TIME OF OWNER ACCEPTANCE CONTRACTOR PRIOR TO THE SUBMISSION OF ABID ANDIOR QUOTATION. ANY ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PROORM ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MAlWNS MAY BE OLYNER ACCEPTANCE SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR CONTRACTOR SHALL PROVIDE THE OWNER WITH A NEEDED IN FIELD. SHOULD AN ADJUSTMENT BE ADVISED, THE MAFENANCE PROGRAM INCLUDING, BUT NOT NECESSARILY UNITED LANDSCAPE ARCHITECT MUST BE NOTIFIED. TO, PRUNING, FERTILIZATION AND DISFASOPEST CONTROL. ALL PLAIT MATERIALS SHALL BE FERTILIZED UPON INSTALLATION CONTRACTOR SHALL GUARANTEE NEW PLANT MATERIAL THROUGH ONE WITH DRFD BONE MEAL, OTHER APPROVED FERTILIZER MIXED IN WITH THE PIANnNG SOIL PER THE MANUFACTURER'S INSTRUCTIONS CALENDAR YEAR FROM THE DATE OF OWNER ACCEPTANCE. OR MAY BE TREATED FOR SUMMER AND FALL INSTALLATION WITH AN WARRANTY (ONE FULL GROWING SEASON) FOR LANDSCAPE MATERIALS APP LICATONOFGRANULM0.26WOF120ZPER2YC LIPER SHALL BEGIN ON THE DATE OF ACCEPTANCE BYTHE LANDSCAPE PERTREE AND 60Z PER SHRUB WITH AN ADD"IONAIAPPLICATION OF10.l DIOTHEFOLLOWINGSMINGINTHETREESAUCEL ARCHITECT AFTER THE COMPLEMKOF PUNTING OF ALL LANOSCAFE MATERIALS. NOPARTWLACRPTACEWILLBECONSIDEREG ALL PLANTING AREAS RECflVING GRIOUNO COVER, PERENNIALS, UNLESS NOTED OTHERWISE THE APPROPRIATE DALES FOR SPRING ANNUALS, ANDIOR VINES SHALL RECEIVE AMINWIVM OFJ2'DEPTHOF PLAFTMATERIAL94ST ALUTIONANDUMSODPLACEMEWSFROM PLANRM STIR CONSISTING OF AT LEAST 45 PARTS MPSOR,4S PARTS PEAT OR MANURE AND 10 PARTS SAND. TIE TIME GROUND HAS THAWED TOJUNE IS. FALL SODDING 6 G "JE RALLY ACCEPTABLE FRO. AUGUST I5- ALL PLANTS Ib BE INSTALLED AS PER PUNTING DETML6. NOVEMURI. FALL SEEDINOFROMAUGLST 15- SEPTENSERIS; WRAPPING MATERIAL SHALL BE CORRUGATED PVC PIPING I- GREATER DORMANT SEEDING IN THE FALL SHALL NOT OCCUR PRIORTO NOMMIERI.PUNDNOUTSIDETHFSE DATES S NOT RECOMMENDER IN CALIPER THAN THE TREE BEING PROTECTED ORQUALITY,HLAW, ANY ADJUSTMENT MUST BE APPROVE) IN WRITING BY THE LANDS CAPE WATERPROOF CREPE PAPER MANUFACTURED FORTIFIES PURPOSE. WRAP ALL DECIDUOUS TREES PUNTED IN THE FALL PRIORTO 12-1 AND ARCHITECT. REMOVE ALL WRAPPING AFTER S.I. CONIFEROUS PIAN"NG MAY OCCUR FROM AUGUST 15- OCTOBER 1 AND BLACK POLY EDGER TO BE USED TO CONTAIN SHRUBS, PERENNIALS, FALL DECIDUOUS PUNTING FROM THE FIRST FROST UNTIL NOVEMBER 15. PUNTING OUTSIDE THESE DATES 6 NOT RECOMMENDED. ANY AND ANNUALS WHERE BED MEETS SODrAM UNLESS NOTED OTHERWISE. ADJUSTMENT MUST BE APPROVED IN WRITING BY THE LANDSCAPE ALL SHRUB BED MASSIMS TO RECEIVE 3- DEEP SHREDDED HARDWOOD ARCHITECT. MULCH AND FIBER MAT WEED BARRIER UNLESSSHOWN CMERLMSEON PROTECT ALL EXISTING OAKS ON ATE SCHEDULED TO REMMN.IF PUN. EXISTING OAKS ARE DAMAGED IN ANY MANNER, ABOVE OR BELOW ALL TREES ICI RECEIVE 4• DEEP SHREDDED HARDWOOD MULCH GROUND N THE ROOT SYSTEM, AN ASPHALTIC TREE PRUNING PAINT SHOULD BE APPLIED IMMEDIATELY AFTER WOUNDING. OAKS ME NOT WITH NO MULCH IN DIRECT CONTACT WITH TREE TRUNK BE PRUNED, REMOVED OR TRANSPLANTED BETWEEN APRIL 15 AND JULY I. ALL ANNUAL AND PERENNIAL PLANTING BEDS TO MEW 3 -DEEP NOTIFY LANDSCAPE ARCHITECT IF THESE DATES ME LRIAVOIDMLE. SHREDDED HARDWOOD MULCH WUN NO WEED WEEK LANDSCAPE CONTRACTOR SHALL ESTABLISH TO HIS SATISFACTION THAT SOIL AND COIW ACTION CONDITIONS ME ADEQUATE TO ALLOW FOR PROPER DRAINAGE AT AND AROUND THE BUILDING SITE. AKEVIE HOSPITAL A+an b o(Lmhni -HeakF ED Expansion /0 BWBR ARCHITECTS T— C_ 380 SL Pe Seel, Suite 600 Saint PA MN 55102 -1996 651222.3701 ASSOCIATES Namhg . CMI nN6exhB . MMSUnryRB LeMUPe ArtNISNn • EMWweeui TwoHenoxtlre.LUrloo Mweaue ss1M D63N2453W PM Xug. -ATM L aud Pei ]om DAc Pmlimlmw CM Sttmhml 0541.10 ' 0 -� V Y — TNe SIWalmsylsa Mdlrutl Tb Ter W q� M t' bIp PIT a R/ 8tr� Dr/eIA 8 W e eppB IO M 8b 91eaA. SMalnd- - ma - pM1RB�� IFNpNCAVDRMB1IfEI.W Ai6W SReMWAWENXWIW WLWMIWPLW 1=N OILUBMPI.W 3W[D tlYl O¢TARd A61P I.YDd7RPIAR DAe DlevP O6F1NM0 TJF WmoLNh Chab3 BEw000e.0B 8505M PAK Shea Title LANDSCAPE PLAN SimNe 200eLP Cu Py.ght B W BR ATChk, x u, . I lwater. THE BIRTHPLACE OF MINNESOTA City Council Report DATE: June 29, 2010 CASE NO.: 2010 -23 APPLICANT: Matthew Malmberg PROPERTY OWNER: Mathew & Bonnie Malmberg REQUEST: 1) Lot size variance for legal non - conforming lot; 2) Lot width variance for legal non - conforming lot; 3) Garage setback variance 4) Impervious surface coverage LOCATION: 101 Lakeside Drive COMPREHENSIVE PLAN DISTRICT: SFLL - Single Family Large Lot BASE ZONING: RB - Two - family District OVERLAY ZONING: St. Croix River Overlay District PLANNING COMMISSION HEARING: June 14, 2010 CITY COUNCIL HEARING: July 6, 2010 PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND The Malmbergs are planning a major home remodeling project that would include adding two stories. The uppermost story would be a bonus room nestled into the steeply pitched roof. The location of the garage would change from the east to the west side of the home, and the main entrance would also be relocated from the east to the west. Other planned changes are the removal of the current driveway on the east, addition of a deck and screened porch on the east side, removal of the deck on the west side, removal of the garden shed, and expansion of the raingarden into the existing driveway area. The lot has an area of 12,154 square feet and a width of 90 feet. Within the St. Croix River Overlay District a lot must have a minimum of 20,000 square feet and a minimum width of 100 feet. Therefore, both the lot size and width are non - conforming. A non - conforming 101 Lakeside Dr Page 2 property cannot be expanded. Therefore variances have been requested for both the lot size and width. If granted, the non - conforming status of the lot would be removed and the home expansion could occur. The maximum permitted impervious cover on a lot in the St. Croix River Overlay District is 20 %. Currently the property has 21.92% impervious cover. The proposed remodeling would result in 21.87% impervious cover. Even though it would be less coverage than the existing situation, it still exceeds 20% and therefore requires a variance. In the RB Zoning District, which is the base zoning for the neighborhood, new garages (whether attached or detached) must have a 30 foot setback from lot lines along any streets AND be set at least 10 feet further back from the street than the front building line of the home. This standard was adopted to prevent a home from having a garage in front of the house. The Malmbergs' new garage would exceed the 30 foot setback from Lakeside Drive, but would be located in front of the house, rather than 10 feet behind the front building line. A variance would be required to allow the garage to be built as proposed. SPECIFIC REQUESTS Most variances can be approved by the Planning Commission, but variances in the River Overlay District must be approved by the City Council. Therefore, the Malmbergs are requesting the following specific variances: 1. Lot size variance - The minimum lot size for a sewered lot in the St. Croix River Overlay District is 20,000 square feet', whereas the existing sewered lot has a size of only 12,154 square feet. Therefore, in order to build a house expansion on the non- conforming lot, a variance of 7,846 square feet, or 39% is being requested. 2. Lot width variance - The minimum lot width for a sewered lot in the St. Croix River Overlay District is 100 feetz, whereas the existing lot has a width of only 90 feet. Therefore, in order to build a house expansion on the non - conforming lot, a variance of 10 feet, or 10% is being requested. 3. Impervious surface coverage variance - The maximum permitted impervious surface coverage in the St. Croix River Overlay District is 20%. Since the lot has a size of 12,154 square feet, 2,430.8 square feet may be covered in impervious surface. The proposed remodeling would result in 2,658 square feet of cover. Therefore, a variance of 227.2 square feet is being requested. This is a 9.3% variance. 4. Garage setback variance - A new garage in the RB Zoning District must have a setback of both 30 feet from the front lot line AND be 10 feet behind the front line of the house. Since the proposed garage would be set 24 feet in front of the house, a variance would be necessary from this setback standard. 1 City Code Ch. 31, Section 31 -401, Subd. 6 (b)(1) 2 City Code Ch. 31, Section 31 -401, Subd. 6 (b)(1) 3 City Code Ch. 31, Section 31 -401, Subd. 6 (b)(1) 4 City Code Ch. 31, Section 31 -308 (b)(1) 101 Lakeside Dr Page 3 EVALUATION OF REQUEST When considering variances in the St. Croix River Overlay District, the City must review it against the thirteen standards found below. 1. Preserving the scenic and recreational resources of the St. Croix Riverway, especially in regard to the view from and use of the river. The home is not on a riparian lot. One tier of homes and a street lie between the river and the Malmberg home. None the less, the two -story addition will be visible from the river. To mitigate this view from the river, the DNR requires that the exterior of the home be finished in earth tone colors. This should be included as a condition of variance approval. There is always a bit of tension in river neighborhoods between protecting views OF the river if you are a landowner and views FROM the river if you are on the river. Two ways that the DNR balances this tension are through building height limits and the protection of existing vegetation. The vegetation standard is easily met in this case. None of the trees in the east yard are proposed to be removed for the remodeling project. The maximum height allowed by the DNR for residences in the River Overlay District is 35 feet. The proposed height would be either 28 or 28.5 feet, depending upon whether the Shoreland Management Overlay District method for height is used or the City's standard measurement method is used. In either case the height is less than allowed. 2. The maintenance of safe and healthful conditions. The home is currently connected to public water and sanitary sewer. The home is accessed from public roads. The addition will be built in accordance with Minnesota building standards. 3. The prevention and control of water pollution, including sedimentation. A primary reason that river district lots are required to be at least 20,000 square feet in area is to allow rainwater and snow melt to percolate into the lot's yard rather than runoff into the river. Consequently, the Minnesota Department of Natural Resources rigorously defends its 20% impervious cover rule, which has been incorporated into City ordinances. In this case, the undersized lot together with the proposed expansion of the home's footprint results in a 21.87% impervious surface coverage. Though this is a reduction in coverage when compared to the current coverage, the coverage could not be s City Code Ch. 31, Section 31 -401, Subd 16 (g) and Ch. 31, Section 31 -208 (d) 6 No height measurement method is specifically mandated for the St. Croix River Overlay District. So the standard measurement method is probably the most appropriate to use here. 101 Lakeside Dr Page 4 reduced to 20% because of the building footprint increase. Therefore, a variance would be required. Since the extra impervious surface amounts to 227.2 square feet, a water runoff treatment plan for the 227.2 square feet will need to be submitted to, and approved by the City Engineer and the Minnesota Department of Natural Resources prior to issuance of a building permit for the project. This mitigation could be accomplished through the use of engineered raingardens, roof run -off collection, etc. In a similar impervious surface increase request two doors down at 105 Lakeside Drive, a subsurface on -site stormwater holding improvement was required. 4. The location of the site with respect to floodways, slopes and blufflines. The home is outside the Floodway as identified by FEMA. The property slopes about 12% and therefore is not subject to slope standards. There are no blufflines on the property or within 100 feet of the property lines. 5. The erosion potential of the site based on degree and direction of slope, soil type and vegetative cover. The east yard of the lot slopes slightly toward the street, and storm sewers in the street lead directly to the river. So erosion control will have to be installed prior to beginning any earth work on the lot. 6. Potential impact on game and fish habitat. The neighborhood and this lot are already developed. So the impact upon game and fish habitat would be negligible. 7. Location of the site with respect to existing or future access roads. The home has access on a paved public street (Lakeside Drive). No changes are proposed with this addition. 8. The amount of wastes to be generated and the adequacy of the proposed disposal system. The home is connected to public sanitary sewer. 9. The anticipated demand for police, fire, medical and school services and facilities. The home is currently a single - family home and no change of use is proposed with the addition. Adequate public support services are available for this property. 10. The compatibility of the proposed development with uses on adjacent land. The home is a single- family home in a single- family neighborhood. The use is compatible and comparable to the developed land use pattern of the area. 11. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. The home was constructed in 1968, according to the Washington County Tax Services department. The City's river overlay regulations were developed in May of 1974. The conditions on the lot existed prior to the adoption of the ordinance and were not created by the current home owner. 101 Lakeside Dr Page 5 The amount of proposed impervious surface was inherited by the current owners. They propose to reduce that amount with their remodeling project. The placement of a garage on the property is not possible without a variance. This is due to the unique and difficult configuration of the lot. While corner lots are fairly common, lots like the Malmbergs' with roads on three sides are rare. Given the roads on three sides, a garage would have to be set 30 feet back from the lot lines along each road, PLUS be 10 feet further back from the street than the house. At the time that this three fronted yard was developed, the "30 plus 10 rule" in the RB Zoning District was not in effect. 12. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. The two variances requested to remove the non- conforming status of the lot are necessary to preserve the existing property rights enjoyed by the Malmbergs. It could also be argued that since the impervious coverage of the Malmberg property is currently greater than it would be after the remodeling, that this standard is met for the coverage variance as well. 13. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. Since the proposed home remodeling will not exceed the allowed 35 foot height limit, this review standard is likely met for all of the requested variances, with the possible exception of the garage setback variance. The Zoning Ordinance and community have been fairly clear that in the RB Zoning District, placing a garage in front of the house is not acceptable. The garage should be either set 10 feet back of the front building line or in the back yard. Of course, on this lot there is no back yard - only front yards and a side yard. Given the location of the home's building footprint and the lot configuration, a garage could not be built today that meets the "30 plus 10 rule" without a variance. ALTERNATIVES The City Council has the following options: A. Approve the requested variances with the following conditions: 1. The project shall be completed according to the plans on file in the Community Development Department, unless specifically modified by other conditions of approval. 2. The existing deck, existing detached shed, and existing driveway shall be removed prior to issuance of a Certificate of Occupancy for the project. 3. A surface water runoff mitigation plan must be submitted to the City Engineer and the DNR and found satisfactory by both prior to issuance of a building permit for the project. 101 Lakeside Dr Page 6 4. An erosion control plan must be submitted to the City Engineer and found satisfactory before any earth work begins, or a building permit is issued. Furthermore, an erosion control installation inspection must be scheduled with the City Engineering Department and found satisfactory prior to beginning any earth work on the property. 5. The exterior colors of the entire home shall be limited to earth tones. The specific earth tone colors must be specified by the property owner and approved by the Community Development Director prior to issuance of a building permit. B. Approve all of the variances except the garage setback variance. C. Deny the variances. D. Table the variance requests for additional information. RECOMMENDATION Since the lot was developed prior to adopting the St. Croix River Overlay District, and it was conforming at the time it was developed, and since the proposed footprint expansion conforms to all required lot line setbacks, the Planning Commission recommends approval of the variances with the five conditions specified above. cc: Matthew Malmberg Molly Shodeen, DNR Attachments: Resolution of Approval Zoning and Location Map Pictures of Existing Home Owner's impervious calculations Existing and Proposed Surveys Exterior Elevations 14383 y o UG 2278 2276 ti r •, 1- 921! 2210 7 a 1 2286 I teao 14M ' � Maimberg Variance ` z2�, 2=1 , 2 2 50 2M Zoning and Lo Map 22 v 2270 ," Zoning Districts 14491 by » eVP -rlay d,strkl - �� I A -P Agritsift- l Preservstin- RA- Single Family Renid,n,- `] RS - Two Family j TR. Traddronal Residenoal $14 LR. Lakeshore Residential CR, Cottage Residential CTR. Cove Traddon0l Resdent.1 *28 CCR. Cove Cottage Residential `2103 20� 203 306 20 4, 2021 •. 2023 .i 2012 2012 q A0 '' I 292 '' S .2007 r 2005 110 391 I 410 t 225 -'- 2001 i : f r: r 303 101 1917 ,921 {:• 11121 i9 •�. 1810 1910 } 1811 1 1°11 .. -1IA7.141. -. t 1913 r1' 1907 321 318 312 1912 300 I 1 bfW T -. n'16.'WI �rre 311 1879 125 F i 1901 1901 0 1818 1812 ' - t 1813 1818 c 604 402 316 306 . $ 1802 T' 1806 104 1 1601 308 - I 1802 %" I 1723 3% 1 2 1721 1710 1 5 1 I 1 1815 8 1 182 `,i di Nt ^ 1 11 ii 161E . n � 16os lees !' 1 5 A • CTHR. Cove TOY,in use Rasltlenn; 2021 TH. Townhouse 2015 RCM - Medium Density Residential 2011 RCH - High Dens" Residential 2009 VC, village Commerael 1 ILA aimberg Property cA - Gnnaal cnrtan[edal CBD - Central Business Ulskkl 122 - BP -C, Business Park - Commercial BP-o- Business Park - oaks its I BP -1. Business Patk - Industrim IS � Heavy InduW t 116 CRD - Campus Research Dovelonm 114 PA - Public Administration 102 Puhlif. VYnrks FMJlity ROAD / Railroad WATER P,Omlv,. To—sh 101 Lakeside Dr Page 8 a, tip. RESOLUTION NO. 2010- A RESOLUTION APPROVING VARIANCES FOR PROPERTY LOCATED AT 101 LAKESIDE DRIVE CASE NO. 2010 -23 WHEREAS, Matthew and Bonnie Malmberg made application for approval of a lot width variance, a lot size variance, an impervious coverage variance and a garage setback variance to allow an addition onto their home located at 101 Lakeside Drive on property legally described as: Lot 11, LAKEVIEW TERRACE, Washington County, Minnesota; and WHEREAS, on June 14, 2010 the Planning Commission held a public hearing on the requested variances and recommended conditional approval of them; and WHEREAS, the Minnesota Department of Natural Resources' Area Hydrologist reviewed the variances and found them conditionally acceptable; and WHEREAS, on July 6, 2010 the City Council held a public hearing on the requested variances. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the variances for the proposed addition at 101 Lakeside Drive with the following conditions: 1. The project shall be completed according to the plans on file in the Community Development Department, unless specifically modified by other conditions of approval. 2. The existing deck, existing detached shed, and existing driveway shall be removed prior to issuance of a Certificate of Occupancy for the project. 3. A surface water runoff mitigation plan must be submitted to the City Engineer and the DNR and found satisfactory by both prior to issuance of a building permit for the project. 4. An erosion control plan must be submitted to the City Engineer and found satisfactory before any earth work begins, or a building permit is issued. Furthermore, an erosion control installation inspection must be scheduled with the City Engineering Department and found satisfactory prior to beginning any earth work on the property. 5. The exterior colors of the entire home shall be limited to earth tones. The specific earth tone colors must be specified by the property owner and approved by the Community Development Director prior to issuance of a building permit. Enacted by the City Council of the City of Stillwater, Minnesota this 6" day of July, 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk wa ter T ., p E�B 1 M 7 H P 1. A C E: O F to N N F 17 A City Council DATE: REQUEST: APPLICANT: LOCATION: MEETING DATE: REVIEWED BY: July 1, 2010 Millbrook 4th Addition Final PUD and Final Plat Joe Jabonski, U.S. Home Corporation State Highway 96 west of South Twin Lake July 6, 2010 Community Development Director CASE NO.: 09 -36 PREPARED BY: Michel Pogge, City Plannl BACKGROUND The Preliminary Plat and Concept Planned Unit Development for Millbrook was approved by the City in the Summer of 2006. The 170 acre preliminary plat includes 172 single family homes and 98 townhomes. Development of the property is planned to occur in three overall phases. The application at hand is the first plat in Phase II. This plat is known as Millbrook 4th Addition and includes 16 townhome units and 13 CR (Cottage Residential) single family lots. White Pine Drive and public utilities will need to be installed to support this plat. Millbrook 4th Addition — Final Plat July 1, 2010 Page 2 REQUEST AND ANALYSIS The specific request before the City Council is to approve the Final Plat for MILLBROOK 4th ADDITION. The City Council adopted a resolution approving the preliminary plat and concept PUD permit for MILLBROOK on August 15, 2006. On April 17, 2007 the Council adopted a resolution approving an amendment to the preliminary plat and concept PUD permit as they apply to the townhome neighborhood in MILLBROOK. On July 28, 2009 the Council adopted a resolution approving an amendment to the preliminary plat and concept PUD permit as they apply to the single - family homes in MILLBROOK. Therefore, the final plat and final PUD permit for Millbrook 4th Addition are subject to the pertinent conditions of all resolutions of approval. They are detailed below. 1. August 15, 2006 Resolution Conditions. 1. The Final Plat and Final Planned Unit Development application shall be substantially similar to the following plans prepared by Sathre- Bergquist, Inc., and on file in the Community Development Department, except as modified herein: Site Plan dated 7/21/06 Phasing Plan dated 7/24/06 Buffer Averaging Plan (including trails) - 8 sheets dated 6/26/06 Preliminary Site Map* (Sheets SM2 - SM6) dated 1/17/06 Preliminary Plat (Sheets PP1 -7) dated 3/30/06 Final Grading Plan (Sheets GP2, 3, 4, 4A, 5, 6) dated 4/12/06 Final Utility Plan (Sheets 2 -5) dated 4/12/06 Preliminary Landscape Plan (Sheets 1 -4) dated 2/1/06 *Except trails to be as shown in Site Plan dated 7/21/06 The final plan submittals for MILLBROOK 4TH ADDITION are substantially similar to the approved preliminary plans. 2. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to submitting an application for a final plat for Phase One. If the DNR review results in substantial changes to the Preliminary Plat or Concept PUD plans, then the developer shall resubmit the Concept PUD and Preliminary Plat for review by the City and Joint Planning Board. This condition has been satisfied. 3. The trail and sidewalk system shall be constructed substantially the same as represented in the following plan sets on file with the Community Development Department: a. Carnelian Marine Trails - Revised (Sheets CM -1, 2,3) dated 6 -21 -06 b. Browns Creek Trail - Revision 3 (Sheet BC 2b -1) dated 6 -26 -06 c. Browns Creek Trail - Revision 2 (Sheet BC 2 -2 + 2 -3) dated 6 -22 -06 d. Revised Sidewalk Plan (Sheets SP -1, 2,3) dated 6 -21 -06 Park and trail plans for MILLBROOK 4TH ADDITION are consistent with the approved preliminary plans. i Millbrook 4th Addition — Final Plat July 1, 2010 Page 3 4. All trails shall be paved. A portion of trail will be constructed with this plat. Staff has worked with the developer to complete a minor change to the trail plan which is attached as Exhibit "A' . This change needs to be made a condition of approval. Additionally, the Planning Commission added a condition requiring that the trail be extended from the north boundary of Millbrook 4th Addition to Maureen Lane once the park is developed, if the trail has not already been built by the developer. 5. Prior to release of the final plat for Phase One, a blanket easement shall be provided over the open space outlot on the south side of South Twin Lake for trail purposes. Should the Carnelian - Marine Watershed District rules ever change and allow a trail closer to the lake, the easement will give the City the right to construct that trail. This condition has been satisfied. 6. Prior to release of the final plat for Phase One, the developer shall provide a 20 foot wide general easement allowing for future use for trails and utilities on the property along the south side of State Highway 96 right of way. The easement shall be reviewed by the City Engineer and City Attorney and found satisfactory to them in both form and content. This condition has been satisfied. 7. The trail connection to State Highway 96 along Outlot F shall be allowed as shown only if the wetland in the ditch is determined by a State licensed delineator to be an incidental wetland. If it is not an incidental wetland, then the trail shall be realigned westward along the rear of Lots 17 through 19. Documentation from the delineator shall be submitted together with final plat application materials for the Phase One final plat. This portion of the trail is in a future plat in Phase II, so the delineation will be submitted together with that plat. Therefore, this condition will not appear in the approval resolutions for this plat. 8. Lots 129 and 149 adjacent.to the trail access off of the roundabout will be restricted by covenant to have open rail fencing and non - continuous shrubbery not exceeding four feet in height along their side and rear lot lines abutting the trail corridor. This is to provide for a more inviting entrance to the trail system. This will need to be addressed in the covenants. 9. The Developer shall provide water service stubs at each park with three stubs to be included at the large active park. A sanitary sewer stub will be provided at the large active park at a place yet to be determined by the City of Stillwater. This condition has been satisfied. Millbrook 4th Addition — Final Plat July 1, 2010 Page 4 10. The two active parks will be graded by the developer as part of the first phase of development and the developer shall establish turf to the satisfaction of the city prior to the City's assuming maintenance of same. This shall at a minimum include mowing, fertilizing, rock picking, leveling, trimming, weed management and over seeding as necessary. Target date for the first transfer of park land will be fall of 2007. Originally, both active park sites in Millbrook were planned to be transferred to the City in 2007; however, since the Millbrook project did not begin in 2006 as originally hoped by US Home Corporation, the 2007 transfer date is no longer valid. Additionally, due to the slow home sales, the transfer was again delayed. Both active parks in Millbrook were substantially graded with the development of the first phase. In the Development Agreementfor Millbrook Plat 3 the developer agreed to have the soil stockpile removed and establish the final grade for both of the parks by March 31, 2010. This has now been completed. Conditions on how and by when the parks need to be improved and transferred to the City will be included in the revised developer's agreement for this plat. Tentatively the developer's agreement will come to the City Council on July 21St. 11. The Browns Creek trail link on the Millbrook property that connects to the Carlson property to the south shall be installed by the developer at the same time that the Carlson property trail is constructed, if prior to construction of the final phase in Millbrook. OK. 12. An as built easement map showing 30 foot easements where possible (minimum of 15 foot) for trails shall be completed and recorded as each section of trail is completed. OK. 13. Final civil engineering plans shall be found satisfactory to the Stillwater Public Works Director or they shall either be: a) revised to his satisfaction; or b) reviewed by the City Council and approved. The civil engineering plans have been reviewed by the Public Works Director and were found substantially satisfactory. There are a few minor changes that need to be made and staff expects will be addressed by the applicant's civil engineer shortly. 14. Prior to commencement of any grading on the subject property, the developer shall enter into a Development Agreement that is approved by the City Council. An addendum to the master development agreement for MILLBROOK was signed already for the first phase. Millbrook 4th Addition - Final Plat July 1, 2010 Page 5 2. April 17, 2007 Resolution Conditions 1. The Final Plat and Final Planned Unit Development Permit applications for the townhomes shall be substantially similar to the following plans on file in the Community Development Department, except as modified herein: Preliminary Plat Amendment (Sheet PP) dated 1/8/07 Preliminary Grading Plan (Sheet GP1) dated 1/12/07 Preliminary Utility Plan (Sheet UP1) dated 1/12/07 Preliminary Landscape Plan (Sheet LP1) dated 1/12/07 Colonial Foundation Planting Plan (Sheet L1) dated 6/8/06 Architectural elevations submitted with materials for 4/17/07 Council Meeting This condition is satisfied. 2. Any conditions applicable to the townhome development that are found in Resolution No. 2006 -179 (Resolution Approving Preliminary Plat and Concept PUD Permit) shall continue to be applicable. This condition is satisfied. 3. Evergreen trees shall be added to screen the driveways from the public streets and shall be added along the north side of White Pine Way between the street and the townhome pond. The landscape plan has been revised to include these plantings. 4. Three to four architectural elevations shall be developed for the ends of the units that face the public street and the pond. This condition is satisfied. 5. In order to reduce the mass of the units a variety of materials and colors shall be introduced into each building with variations amongst the buildings. This condition is satisfied. 6. Depending on the orientation of the building, sidewalks shall be extended from the ends of the units to either the sidewalk along the public street or to the sidewalk surrounding the pond. This has been included in the revised plans. 7. Material samples shall be submitted with the Final Plat and Final PUD Permit applications to be reviewed by the Heritage Preservation Commission. This condition is satisfied. 8. All minor modifications to the Design Review Permit shall be approved in advance by the Community Development Director. All major modifications shall be approved in advance by the HPC. Determination of the distinction between "major" and "minor' shall rest with the City Administrator. ' Augmented by foundation planting plan submitted together with materials for 4/17/07 City Council meeting Millbrook 4th Addition - Final Plat July 1, 2010 Page 6 3. July 28, 2009 Resolution Conditions 1. The Final Plat and Final Planned Unit Development application shall be substantially similar to the plans prepared by Sathre - Bergquist, Inc., and on file in the Community Development Department as listed in Stillwater City Council Resolution Number 2006 -179 except as amended by the revised concept sketch dated May 8, 2009. This condition is satisfied. 2. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to submitting an application for a final plat approval for the lots being revised with this amendment. If the DNR review results in substantial changes to the PUD Amendment, then the developer shall resubmit the PUD amendment or review by the City and Joint Planning Board. This condition is satisfied. 3. The proposed traffic calming median in White Pine Way shall align with the proposed trail between Lots 7 and 8 on the north side of White Pine Way as shown on Area B. Additionally, the trail north of lots 7 and 8 on the north side of White Pine Way as shown on Area B shall be adjusted to remove the multiple 90- degree turns. This condition applies to an area not included in this plat. 4. Conditions 3 through 14 in Stillwater City Council Resolution Number 2006 -179 shall remain in effect with this PUD Amendment. This condition is satisfied as noted above. 5. Changes to the lots sizes are approved for Area A and C. The lot sizes for Area B shall remain unchanged. This condition applies to an area not included in this plat. 6. The new house plans shall only be used on the CR lots. This condition is satisfied. ACTION BY THE STILLWATER CITY PLANNING COMMISSION The Stillwater City Planning Commission held a public hearing and took action on this request at their September 14, 2009 meeting. The Commission voted 5 -0 to recommend City Council approval Millbrook 4th Addition Final Plat and Final PUD Site Plan. ACTION BY THE STILLWATER TOWNSHIP /CITY OF STILLWATER JOINT BOARD The Stillwater Township /City of Stillwater Joint Board (Joint Board) held a public hearing and took action on this request at their October 21, 2009 meeting. During the Joint Board meeting the township members requested that the stockpile be relocated by May 31, 2010 and that turf be reestablished as soon as possible after that date. The stock pile has been moved and staff is working with the developer to establish a suitable park turf on the site which will be addressed in the developer's agreement. The Joint Board voted 3 -0 to approve the Millbrook 4th Addition Final Plat and Final PUD Site Plan. Millbrook 4th Addition — Final Plat July 1, 2010 Page 7 ACTION BY THE STILLWATER PARKS AND RECREATION COMMISSION The Stillwater Parks and Recreation Commission reviewed and took action on this request at their October 26, 2009 meeting. The Commission voted 6 -0 to approve the Millbrook 4th Addition Final Plat and Final PUD Site Plan. RECOMMENDATION Approve Millbrook 4th Addition subject to approval of a revised development agreement. cc: Joe Jablonski It RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR MILLBROOK 4TH ADDITION CASE NO. 2009 -36 WHEREAS, US Home Corporation made application for approval of a final plat known as MILLBROOK 4th ADDITION; and WHEREAS, on April 10, 2006 the Stillwater City Planning Commission held a public hearing and recommended approval of the preliminary plat; and WHEREAS, on April 26, 2006 the Stillwater Township /City of Stillwater Joint Board held a public hearing and recommended approval of the preliminary plat; and WHEREAS, the City Council held a public hearing and approved the preliminary plat for MILLBROOK on August 15, 2006; and WHEREAS, on September 14, 2009 the Stillwater City Planning Commission held a public hearing and recommended approval of MILLBROOK 4 TH ADDITION final plat; and WHEREAS, on October 21, 2009 the Stillwater Township /City of Stillwater Joint Board held a public hearing and recommended approval of MILLBROOK 4TH ADDITION final plat; and WHEREAS, on October 26, 2009 the Stillwater Township /City of Stillwater Joint Board held a public hearing and recommended approval of MILLBROOK 4TH ADDITION final plat; and WHEREAS, the final plat of MILLBROOK 4th ADDITION has been found by the Stillwater City Council to be consistent with the approved preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of MILLBROOK 4 TH ADDITION subject to City Council approval of a revised development agreement for the MILLBROOK development. A resolution approving the final plat for Millbrook 4th Addition PIanning Case No. 2009 -36 Page 2 of 2 Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of July, 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk o q — 3� v § 32 -1 FPA (1) APPLICANT Name: Company: Address: STILLWATER CODE FINAL PLAT APPLICATION Or FEE PAID �•�'�- �l� ram Vi9��lotics��i Y City: L'i 1 , -rk; State: A-t Zip Code Telephone: (W) SZ -7F ;- Batt ffAX) (H) (2) PROPERTY FEE OWNER Name: o4 Company: Address: City: State: Zip Code: Telephone: (W) (FAX) (H) (3) SURVEYOR Name: Company: ��7`� {/!� c %P�r�s��iC �•►co Address: �C) 1. City: &Y � 'A , -� - Cm State: tll Al Zip Code: c 1 Telephone: (W) (FAX) (H) iQ- '4'71" - &fvry (4) Property location: Legal description: ijna/� ac�zad� t�' " K'' 446 - ham„ (5) Name of development: Number of lots: Current land use: Proposed land use: Current zoning: \de.etir• 0'� Proposed zoning: '�,;'A Anticipated project completion: (6) SUBMITTAL REQUIREMENTS: (Five copies and one reduced 8 inches x 11 inches) Final plat (F) Electronic FP Format Tree preservation and landscaping plan (TLP) Street and utility plan (SUP) Grading, drainage, stormwater and wetlands plan (GDSWP) Other information (OI) 8 /2-inch x 11 -inch transparency CD32:38 SUBDIVISION CODE OF THE CITY OF STILLWATER § 32 -1 I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city requirements. I understand that the application will be processed when it has been found to be complete and adequate by the community development director. Property fee owner(s) signature(s): Applicant(s) signature(s): Date: PLEASE NOTE: If property fee owner is not the applicant, the applicant must provide written authorization by property fee owner in order to make application. (Ord. No. 837, 2- 18 -97) CD32:39 i / N1� \` MILLBROOK 4TH ADDITIOT /68 56� O h� 458.52 127.47 �° R 9$ d5 S75 184.02 147.03 ` o 1 I 0 Ln O I \ 0 \ �� 1 I oc °° n :J \n1 -1 r� N�� vvr I p V L- \, N 0 PW n J \ \�\�� o54 573 2 "El n, 18,85 R- 18184.00 J L__ 01 J / 5 56 9 0 10.32 =. L = 18.8 0 16' 55" W \ 0' % G hl 23 000. G.B. =N p0 °'ooQpsO�n,\D 6g R o In D N \ C N58 034 '41 "W i � L°o ry y, o°o tiO 25\ 1 °cs ° A 7 II N o ' 0 \ oR 50 3.53 �' v ��i ° ° �', No. �. 1 u C �� I /1 IT // h V I L. U B I �✓ 4 p I °Unor RAtc 31 �- 4.15 ^ �� ry.c - 07 *� c^ I S58o3 88.p C.B._ o h h0 S 2 �2d 659 1 A All �[)/'l/11 �Nlf 11 nITl/1(\I 0 E OUTLOT B 54.p3 U \/ (\ V V / - 1 LJ V I I U I V x44.00 S58o d° 10` " /� � J �`Si, , k °'� 0 ,� W 4� 8g g R , 2gp 00 ' m S F \ °� 1 .� 490 44 00 ° o w 4.00 44 4> I ♦ �.o N ti 44 .00 ° V 0 w pO 3526 £ p��h M N m o 1 �i N 44.O�oo (J o 30 30 4ae 14 �(p• I B h o/ o N �° N 44.00° A N OO O O N W ^ o0 3 . OOti rn o o / 1v �o W , v NS 0 0 UTL O T 44. 'S ' �� o x. ° o o F .nwi44.00 cw4 ° _ 8 3441 y. W \', '° v 2 `ri• S o o W o x 0 3 0 4.0ow F' N >" o.. 72357 cp. 0 6 0 044. 0 0 445 ° 0 0 w 44.00 a 44 00 O o (� M/ N \ i • ,/ `• • S a S56o ' 0p 00 0 4 6 5 w o° _. N `° ' r. � \ 6 0 1 �• �. O �. 38 g4 „E 44 .00 ° 0 0 O� \J GG •�•�. • J' I P A I 283.17 88 0 44 .00 O o0 9 30 - 3a �' , ?7 116 69 �L)/l 1 c N _ 558 ^g SSga3g ... 0 '3J VIILL.F \0/0\ o jq� 4 4rE 54E D G n O S58 39.71 ` 1 1 -87.07 .. ° o 3 5 ' 35 V N \� \ 41 "E w 1 L: p - - T � -� F o 0 0° , 1§ 1 �= 90 17'16 , . N; n 65 00A Y �_ / 65 00 ._ i n7 s y 0 . 0 2 y , 2 6 • co �� 65.00 y ��p0 7 7448 fy .9 65.0 - . o mi, ,�0 o �,; N _w _Dm p,281�38 0m 182 r 1 ,. o 21 ! -f �o o m o z v °. �N R•.�° D 65.00 O �;' %� ° VV p1 \ - 8 \ /1 1 I T 1 n T 453.89 _ 65 .00 m: , o °- J - m ° 4i� NS m m 803 4'41 " 65 00 N g8 \ h 66 \ OUTLOT C X5.9, 98.29 N68 "W ? 0A / J s, '6' 1�, .0e LIND a4�RS soR�6• S62 055'24 "E 680.92 W P SATHRE- BERGQUIST, INC. m N W¢ CNFRs P, V) N V O O a L; N O J 14 The basis for the bearing system is the north line ofOudot C, MILLBROOK, Washington County, Minnesota, which is assumed to bear N75' 15'40 "W. 60 30 0 30 60 120 1 INCH EQUALS 60 FEET SCALE IN FEET O Denotes a IM inch by 14 inch iron pipe with a plastic cap inscribed by License No. 26147, which has been DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: \ 5 1 ` II NOT TO SCALE Being 5 feet in width and adjoining lot lines, unless otherwise indicated, and 10 feet in width and adjoining right of way lines, unless otherwise indicated, as shown on the plat VICINITY MAP SECTIONS 18 & 19, TOWNSHIP 30 NORTH OF RANGE 20 WEST OF THE 4TH PRINCIPAL MERIDIAN, WASHINGTON COUNTY, MINNESOTA a o STATE HIGHWAY' DElLN000 ROAD N, rvORTN MAUREE 3 sa' a z SITE tE� MCNUSICK ROAD NCFTN (CWNTY ROAn N0. 64 ) not to scale SHEET 2 OF 2 SHEETS set in the ground or will be set in the ground in accordance with MS 505.021, Subd. 10. • Denotes a Found Imn Monument marked by License No. 24764. Q Denotes a Found Cast -hron- Monument The interior lot comers of the multi- family lots am located within proposed building structures, therefom no monuments will be set at these lot comers. DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: \ 5 1 ` II NOT TO SCALE Being 5 feet in width and adjoining lot lines, unless otherwise indicated, and 10 feet in width and adjoining right of way lines, unless otherwise indicated, as shown on the plat VICINITY MAP SECTIONS 18 & 19, TOWNSHIP 30 NORTH OF RANGE 20 WEST OF THE 4TH PRINCIPAL MERIDIAN, WASHINGTON COUNTY, MINNESOTA a o STATE HIGHWAY' DElLN000 ROAD N, rvORTN MAUREE 3 sa' a z SITE tE� MCNUSICK ROAD NCFTN (CWNTY ROAn N0. 64 ) not to scale SHEET 2 OF 2 SHEETS MILLBROOK 4TH ADDITION KNOW ALL BY THESE PRESENTS: That U.S. Home Corporation, a Delaware corporation, fee owners of the following described property situated in the County of Washington, State of Minnesota to wit: Outlot C, MILLBROOK and Outot C, MILLBROOK 2ND ADDITION, according to the recorded plat thereof, Washington County, Minnesota Has caused the same to be surveyed and platted as MILLBROOK 4TH ADDITION and does hereby dedicate the drainage and utility easements as shown on this plat. In witness whereof said U.S. Home Corporation, a Delaware corporation has caused these presents to be signed by its proper officer this day of , 2009. Signed: U.S. Home Corporation Jon Anne, Division Vice President STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me this day of , 2009 by Jon Aune, Division Vice President of U.S. Home Corporation, a Delaware corporation on behalf of the corporation. Notary Public, County, Minnesota My Commission Expires I hereby certify that I have surveyed and platted or directly supervised the survey and plat preparation of the property described on this plat as MILLBROOK 4TH ADDITION; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on the plat; that all monuments depicted on the plat have been or will be correctly set within one year as indicated on the plat; that all water boundaries and wet lands as defined in Minnesota Statutes, Section 505.0 1, Subdivision 3 existing as of the date of this certification are shown and labeled on the plat; and that all public ways are shown and labeled on the plat. Daniel L. Schmidt Licensed Land Surveyor Minnesota License No. 26147 STATE OF MINNESOTA COUNTY OF The foregoing surveyors certificate was acknowledged before me this day of , 2009, by Daniel L. Schmidt, Licensed Land Surveyor, Minnesota License No. 26147. Notary Public, County, Minnesota My Commission Expires: w N N4+,l,F F�P� SATHRE- BERGQUIST, INC. STILLWATER, MINNESOTA This plat of MILLBROOK 4TH ADDITION was approved by the City Council of the City of Stillwater, Minnesota this day of 2009, and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2. Signed: CITY OF STILLWATER By: Mayor By: Planning Commission Chairman COUNTY SURVEYOR Washington County, Minnesota Pursuant to Chapter 820, Laws of Minnesota, 1971, this plat has been approved this By: By: Washington County Surveyor COUNTY AUDITOR /TREASURER Washington County, Minnesota Planning Commission Secretary day of , 2009. Assistant County Surveyor There are no delinquent taxes, the current taxes due and payable for the year 200 have been paid, and transfer has been entered this day of . 2009. By: By: Washington County Auditor/ Treasurer Deputy COUNTY RECORDER Washington County, Minnesota Document Number I hereby certify that this instrument was recorded in this office of the County Recorder for record on this o'clock _ M. and was duly recorded in Washington County Records. Washington County Recorder By: Deputy day of , 2009, at MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: 07/02/2010 Subject: Phone System This memo is to request the purchase of a new phone system for the City. Back in 2007, we were informed by NEC that our current phone system hardware would no longer be supported in September, 2008 and that support will be entirely discontinued by September, 2010. This means that NEC will no longer manufacture out of stock items, no software updates or "bug fixes" will be provided and will no longer provide hardware replacement for system maintenance. At that time we begin the process of updating our network infrastructure so that we could update our phone system to a Voice Over IP (VOIP) phone system. This was to be phased in over a three year period. In 2008, equipment was purchased to upgrade the network infrastructure. In 2009, we budgeted to purchase the new phone system. The plan for 2010 was to budget for new phones. However, with the budget constraints of 2009 -2010 the phone system was never purchased. Currently, NEC wants to get as many of these old phone systems out of circulation as they can because the support for them is no longer available. They are offering some impressive financial incentives. What would have cost more than $35,000 to do previously will cost the City around $21,000. This is only available for a short time and this is the path that the City was taking back in 2007 /2008. There was $25,000 budgeted in 2009 to do part of the upgrade and additional money was to be budgeted in 2010. However, since we did not bond any new money in 2010, the additional money was never requested and the original request was never spent and is still available. This will completely cover the cost of the upgrade. There have been several problems with our current phone system. Including, but not limited to, the fact that the phones are breaking down at an alarming rate. Presently there are no extra phones available because every available phone that was not currently being used has been reallocated to replace phones that have broken down. Replacing the phones with new phones will be very cost prohibitive because the hardware is no longer supported and not in stock. A new switch will need to be purchased for the Public Works building. This was also part of the original plan and was also budgeted for in 2009 but never purchased. The cost of the switch is $1742.00. I recommend the City take advantage of this offer while it is available to us. The phone problems will continue to increase and the cost of replacing our existing hardware is not only expensive but a waste of the money since any new equipment purchased will not be compatible with the next phone system purchased. The new phone system will also be easier to maintain for the IT staff. We will not have to call the phone company to make changes and most of the programming can be done in- house. The cost of the equipment is also less expensive than our current system and will save money when phones do need to be replaced. In the long run, this system will be more reliable, financially sustainable, reduce the need for purchased telephone services and comes with a five year hardware and software warranty. 10% Recommended bOl Button IP Phone ? $240 .24 Button IP Self Labeling Phone $22 Jnified Messaging License $40.04 warty Conference, Bridge $985.60 Vmpus Portable Dictation Adaptor $50.00 - IR Button IP Phone ? $240 .24 Button IP Self Labeling Phone $22 Jnified Messaging License $40.04 warty Conference, Bridge $985.60 Vmpus Portable Dictation Adaptor $50.00 Jessica Denis Account Executive Loffler Companies, Inc. Email: jdenis@loffler.com Direct Dial: 952-646-6487 www.loffler.com Proposal prepared for your confidential use and benefit, by Jessica Denis of Loffler Companies, Inc. LO LER I City of Stillwater - 7 FF Memorandum To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: June 21, 2010 Subject: Main Street No parking DISCUSSION Staff has been asked to look at ways to improve traffic flow in the downtown area. One idea that has been considered into increase the length of the right turn lane on northbound Main Street to eastbound Chestnut Street by eliminating four parking stalls on the east side of the street just north of Olive Street, approximately 90 feet. By eliminating these four stalls, it has the potential to increase northbound right turning movements at the Chestnut and Main intersection by 6- 8 vehicles per signal cycle or up to 200 vehicles per hour. Modifications would have to be made to establish this segment as no parking including changing signs and painting the curb yellow. This proposal has been presented the Downtown Parking Commission and the Traffic Committee with both recommending the change. RECOMMENDATION Staff recommends that Council approve designating the eastside of Main Street, from Olive Street to 90 feet north as no parking. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion designating the eastside of Main Street, from Olive Street to 90 feet north as no parking. RESOLUTION DESIGNATING NO PARKING ON PORTION OF MAIN STREET WHEREAS, upon request and further study to improve traffic flow in downtown Stillwater, the eastside of Main Street from Olive Street to 90 feet north is designated as no parking; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, to implement the traffic control change. Adopted by the Council this 6" day of July 2010. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk .4 a, II Memorandum To: Mayor and City Council From: Shawn SandeA, Director of Public Works Date: June 28, 2010 Subject: Rehabilitation of Downtown Interceptor Sewer With the City proceeding with the flood control project and Lowell park improvements, it appears to be an opportune time to proceed with a slip - lining project of the downtown interceptor sewer. BACKGROUND The Met Council has identified Stillwater's sanitary sewer system as a system with excessive Inflow / Infiltration (I/I). Infiltration occurs when groundwater enters the system through leaky pipes or faulty joints. Inflow occurs when clear water enters the system by way of storm sewer connection to the sanitary sewer system. Any increase in flow due to I/I, results in higher sewer charge to the city. Being listed as having excessive I/I, the city would be imposed a "surcharge" by the Met Council on its sewer bill unless the city is working toward the reduction of VI. DISCUSSION: The downtown sewer interceptor was installed over 50 years ago and runs from Elm Street to the Nelson Lift Station under the parking lots in Lowell Park. The total length is approximately 3000 feet. The size of the pipe ranges from 18" to 36" in diameter and the elevation of the pipe at or above the normal high water level of the river or 675. Previous televising of the line has indicated root invasion and leakage of groundwater into the main. In looking at sewer flow records, there is a correlation between increase in sewer flow and high water levels. Indicating that high waters from the river is infiltrating into the system. Previous work has been performed on the system that involved cleaning and sealing many of the joints. Unfortunately, this type of work does not result in permanent fix and over time the joints will leak ground water into the system. It is proposed to slip -line the entire length of the downtown interceptor. This would be a permanent fix to the infiltration problem and would involve putting a new pipe into the old pipe and sealing the void area between the pipe with concrete. (This is similar to the project in 2004 where the City slip -lined 2600 feet of sewer south of Nelson Street to the Aiple lift Station.) Prior to the slip- lining project, the interceptor would need to have all silt and sediment removed and televised. The estimated cost for the slip - lining project, including silt removal and televising is $425,000. The 2010 budget includes $600,000 in the Sanitary Sewer Capital Outlay Fund for the downtown interceptor sewer lining repair. Another possible funding source would be a grant from the Met Council for Capital Improvements to Public Infrastructure to Reduce Inflow and Infiltration. This is a $3 million grant program specifically for I/I reduction. The chances are good that the city will receive some funding for this project. Applications for the grant will be taken later in the summer, but commencement of work could be before the application deadline. Also as part of the sewer lining project, we would like to include some improvements to the Nelson Lift Station that include installing a bypass manhole and a grinder pump. The bypass manhole would be used when maintenance is required on the pumps and on the wet wells in the lift station and the grinder pump is used to reduce solids before entering the force main system. Estimated cost for these two improvements is $80,000 and would be funded through Lift Station improvements in the Sewer Capital Outlay Fund. RECOMMENDATION Staff recommends Council consider completing a slip - lining project of the downtown interceptor sewer system, and improvements to the Nelson Lift Station. ACTION REQUIRED If Council concurs with the staff recommendation, Council should pass a motion directing staff to obtain bids for the completion of slip - lining project for the interceptor sewer system and improvements to the Nelson Lift Station. I 4 APPROVING PLANS AND ADVERTISE FOR BIDS FOR THE INTERCEPTOR SEWER PROJECT (Project 2010 -08) WHEREAS, the City of Stillwater Engineer has presented plans for improvement on the Downtown Interceptor Sewer System (Project 2010 -08); and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once and shall specify the work to be done, shall state that bids will be received by the City Clerk, at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at a future regular Council meeting in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 6"' day of July 2010. Ken Harycki, Mayor ATTEST: i 0 Diane F. Ward, City Clerk City Council DATE: July 6, 2010 REQUEST: CLG Grant Application to attend the National Alliance of Preservation Commissions Conference in Grand Rapids MI CC DATE: July 6, 2010 REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planner DISCUSSION The City can receive a $1,000 grant to attend the National Alliance of Preservation Commissions Conference in Grand Rapids MI July 29 through August 1. The opportunity is open and was made available to HPC Commissioners and staff members to the HPC. The grant can cover registration, airfare, and hotel costs. This conference will assist the City in keeping up with current preservation trends. One of the sessions includes ideas on how to deal with new green energy technologies in historic settings, which has been a topic the City has faced recently. The Conference will also serve as a great networking opportunity with our preservationists around the country. FISCAL IMPACT The total grant amount is $1,000. The total cost for registration, airfare, and hotel is $1,068.08. The $68.08 can be covered within the current Community Development budget. Mike Pogge, staff member to the HPC, will attend this conference and has agreed to pay for all food expenses and other costs not related to registration, airfare, and hotel costs. Other than $68.08 the only cost to the City will be city staff time. RECOMMENDATION That the City Council approve the CLG Grant Application to attend the National Alliance of Preservation Commissions Conference in Grand Rapids MI 11 k RESOLUTION 2010- AUTHORIZING THE CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION THROUGH THE MINNESOTA HISTORICAL SOCIETY BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the Certified Local Government grant application through the Minnesota Historical Society with a grant request of $1,000 and a local match of $1,052.08 ($68.08 cash and $984.00 In- kind). Adopted by the City Council this 6th day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk r Minnesota Historical Society Certified Local Government Scholarship Application National Alliance of Preservation Commissions Forum Grand Rapids, MI, July 29 -Aug. 1, 2010 il InF4a.,3.4X1'i , r;, fi .oui:,G4 w 1. Applicant: Name of City City of Stillwater 216 N 4 St Mailing Address City /State /Zip Stillwater MN 55082 z 2. Authorized Official: Ken Harycki, Mayor 651 - 430 -8800 Signature Print name and title Telephone 3. Project Director (City Contact) Michel Pogge, City Planner 651 - 430 -882 Signature Print name and title Telephone 4. HPC Chair: Hoard Lieberman, Chair 651- 430 -880 Signature Print name Telephone 5. Scholarship request: Number of attendees: 1 Requested funds: $1000 (Cannot exceed 75% of total cost. $1000 limit per city) $984 staff time Match: $68.08 cash (Must beat least 25% of requested funds; In- kind /donated time can be used —See item F on next page) 6. Name of attendee(s) and title /position Michel Pogge, City Planner, HPC Staff Member 7. Please describe how your commission will benefit from attending the Forum and what your expecta- tions are for the conference. Respond on a separate page and include with this application. This conference will assist the City in keeping up with current preservation trends. One of the sessions includes ideas on how to deal with new green energy technologies in historic settings, which has been a topic the City has faced recently. The Conference will also serve as a great networ opportunity with our preservationists around the country. 8. Provide a detailed budget. Only one budget is necessary if the same amount of funds are being re- quested for more than one person. EXPENSES A. Registration ($140 for NAPC Members, $195 for non NAPC members) No. of Participants: 1 X $ 195 = Registration Total $ 195 B. Transportation (request either mileage or airfare) Mileage: miles X $.50 Airfare: Delta MSP to Grand Rapids MI Per mile = Mileage Total $ = Airfare Total $ 449 C. Lodging (conference hotel is the Amway Grand Plaza, $124 +tax /night) No. of Hotel Rooms: 1 X 3)W nights X $ 141. = Hotel Total $ 424.80 ........... .... . . . . . . . . . . . . . . . 11 . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .. . . .. . . . . . . . . . . .............. . . . . . . ................ . ........ . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . .. . . . . . . . . . . . . .............. . E. Actual Costs Subtotal (Add A through C above) = $ 1.068.08 MATCH F. In- Kind /Volunteer Time (To be used as match for Actual Costs above) In -Kind (City Staff) No. of participants 1 X hourly 30.75 X No. of hours 32 = In Kind Total $ 984 .......................................... ............................... r...ate .................................... (8 . hrs /day + travel) ..... ...................................................................................................................... ............................... Volunteer (HPC Members) MNSHPO has established an across the board $10 /hr rate for all HPC members. No. of participants X hourly X No. of hours = Volunteer Total $ rate (8 hrs /day + travel) FUNDS REQUESTED 1,000 Actual Cost Subtotal from E above not to exceed $1000 /city Summary of Proceedings Fyl Washington County Board of Commissioners June 22, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2 absent. Board Vice Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — attended the following meetings: Woodbury Lions Annual Officer Installation dinner; the Woodbury Yellow Ribbon meeting; the Public Health and Emergency Preparedness Advisory Committee; the Counties Transit Improvement Board; and the Association of Minnesota Counties District X meeting; - Commissioner Peterson — thanked the Lions Club for their volunteering for the Cottage Grove Strawberry Fest and asked that a thank you letter be sent to all the Lions Clubs in Washington County for their volunteer work; and she talked with the federal lobbyist regarding the High Speed Rail and that Olmsted County now supports the river route; - Commissioner Hegberg — reported on the Counties Transit Improvement Board; he attended the Transportation Advisory Board; and he asked that a Proclamation be prepared for Chip Robinson, City of Forest Lake Administrator, who is retiring at the end of June. Community Corrections Approval to execute a release of liability of the Minnesota Agricultural Society from any and all liability for damages, loss, or injury as a result of using the Minnesota State Fairgrounds for training purposes. Community Services Approval of the following actions: - Two funding agreements with Housing and Redevelopment Authority: 1) CDBG Agreement to use $304,347 in 2009 CDBG funds; and 2) HOME Agreement to use $200,012 in 2008 HOME funds; both to assist in the acquisition of land and construction of a 70 -unit TrailSide Senior Living Apartments; - Third amendment to grant agreement with Minnesota Housing Finance Agency de- obligating Neighborhood Stabilization Program funds; and Amendment No. 1 to contract with Housing and Redevelopment Authority regarding de- obligation of Neighborhood Stabilization Program funds; - Cooperative agreement with Hennepin County for the provision of non - emergency medical transportation services for eligible Medical Assistance and Minnesota Care recipients; - Amendment #15 to contract with Greater Metropolitan Housing Corporation of the Twin Cities to continue the existing contract for the county owner - occupied rehabilitation program and amend three program policy guidelines; - Resolution No. 2010 -092, continuing participation in the HOME Consortium with Anoka, Dakota, and Ramsey Counties, and the Cities of Coon Rapids and Woodbury. General Administration Approval of the following actions: - Presentation of the 2009 Annual Performance Measures and Indicators report as well as the countywide performance measurement and improvement efforts; - AMC initiatives: Commissioner Hegberg, Examination of County Revenue Diversification; Commissioner Kriesel, Redesign of Statewide Law Enforcement; and Commissioner Peterson, Refinement /Reorganization of Waters Governance; - Board correspondence was received and placed on file; - Workshop held to review map products for the Land and Water Legacy Program Conservation Plan; - Workshop held for a demonstration of the new electronic board action form and process. Housinp- and Redevelopment Authority Approval of the following actions: - Public hearing held to consider the request that the County Board approve a resolution that would amend the TrailSide Senior Housing Tax Increment Financing District; - Resolution No. 2010 -095 modifying the Redevelopment Plan for Redevelopment Project No. 2, the Tax increment Financing Plan for Tax Increment Financing District No. 2 -1, creating Tax Increment Financing District No. 2 -2, and adopting a Tax Increment Financing Plan relating thereto. Propertv Records and Taxpayer Services Approval of the following actions: - Tax abatement on parcel #34.029.21.33.0004 in the City of Lake Elmo in the amount of $13,898; - Public hearing set for July 13, 2010 to consider setting fees for services provided by the county office of Examiner of Titles; - The County Board convened as the Board of Appeal and Equalization. Public Health and Environment Approval of the following actions: - Revised Drinking Water Protection delegation agreement with the Minnesota Department of Health; - Agreement for administration of the Minnesota Special Supplemental Nutrition Program for Women, Infants, and Children. Public Works Approval of the following actions: - Amendment to Cooperative Agreement with Inver Grove Heights for funding of Bridge 5600 demolition to add demolition of pier 9; - Change Order #I to contract with Paul's Architectural Woodcraft Company in the amount of $14,475; - Change Order #4 to contract with W. Zintl, Inc. in the amount of $1,518; Change Order #4 to contact with Prestige Builders of Minnesota, LLC in the amount of $7,402; Change Order #4 to contract with Parsons Electric, LLC in the amount of $39,074.95; Resolution No. 2010 -093, approving the revocation of County State Aid designation of CSAH 1 (Lofton Avenue) between TH 97 and the Chisago County line; - Resolution No. 2010 -094, establishing CSAH 15 (Manning Avenue) between TH 95 and the Chisago County line. Regional Railroad Authority Approval of the following actions: - RRA meting minutes from June 1, 2010; - Resolution No. RRA- 2010 -005 authorizing execution of Amendment No. 3 to Agreement No. 85937 with the Minnesota Department of Transportation. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary f Proceedings s g FYi Washington County Board of Commissioners June 15, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported on the Minnesota Inter - County Association meeting; and attended the I -94 Corridor Commission and noted that they approved Wisconsin being an ex- officio non - voting member and that Commissioner Kriesel was designated to be an ex- officio non - voting member to the Wisconsin coalition; - Commissioner Kriesel — reported that he traveled to Washington D.C. to meet with the county's legislative delegation seeking support for the I -94 corridor and other transportation issues; - Commissioner Hegberg — reported on the juvenile justice meeting in Anoka County and noted that the Joint Powers Agreement will expire soon and recommended a long -term extension; he congratulated Deputy Sheriff Patrol Officer Chris Majeski who received the Jim Trudeau Award from the Forest Lake Youth Service Bureau; he attended the Public Employees Retirement Association meeting and noted there will probably be a lawsuit on lower Cost of Living Adjustment increases; and attended the Minnesota Counties Intergovernmental Trust which discontinued coverage for Community Action Programs, but noted that there will be an increase in dividends for next year. Community Services Approval of the following actions: - Appoint Timothy Swanson, Woodbury, to the Workforce Center Investment Board to a first term expiring June 30, 2012; - Cooperative Agreement to continue participation with the Fair Housing Implementation Council with Anoka County HRA, Dakota, Hennepin, and Ramsey Counties, and the Cities of Coon Rapids, Minneapolis, St. Paul, and Woodbury; - Workshop held to discuss the child support program. General Administration Approval of the following actions: - June 1 and 8, 2010 Board meeting minutes; - Minnesota Inter - County Association 2010 legislative report; - Recommended 2010 budget reduction plan; - Standard and Poor's rating agency determined that the county should retain its AAA bond rating with a stable outlook; - Board correspondence was received and placed on file. Propertv Records and Taxpayer Services Approval of the following actions: - Application for off -site gambling from Ladies Auxiliary VFW -323 for use at the Washington County Fairgrounds on August 3 -6, 2010; - The Board convened as the Board of Appeal and Equalization. Public Health and Environment Approval to change the public hearing date for Lodging, Manufactured Home Park/Recreational Camping Area/Youth Camp, and Public Pool Ordinances to Tuesday, July 6, 2010. Public Works Adoption of Resolution No. 2010 -091, bid award for bituminous reclamation on CSAH 7 to Hardrives, Inc. Sheriffs Office Approval to enter into a 9 -1 -1 Telephone Software Maintenance and Support Agreement with Independent Emergency Services, LLC. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 nd Street N., Stillwater, Minnesota. STILLWATER TOWN BOARD MEETING June 24, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson and Sheila -Marie Untiedt, Clerk Kathy Schmoeckel, Planner Sherri Buss, Treasurer Marsha Olson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Johnson moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Untiedt /Hiniker moved to approve the 6/10/10 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. TREASURER a) Report given. We are still ahead of budget. b) The following checks and claims were approved for payment. Claim No. Vendor Amount 4266 Maroneys Sanitation, Inc. $ 150.90 4270 TKDA 2,777.28 4267 MFRA 3,442.00 4268 Robert P. Ranalla Sr 5.87 4271 Valley Green Lawn & Landscape 1,274.78 4272 Xcel Energy 67.86 4264 Countryman Electric 875.00 4265 James Doriott 60.53 4269 Stillwater Gazette 42.66 4. MEISTER VARIANCE - Planner Sherri Buss reported that additional questions have come before the planner from Mr. Meister and there was some discussion as to whether the fees for these matters should be charged against his escrow. Mr. Meister should be made aware that he is responsible for costs relating to his questions. M /S /P Hiniker /Johnson moved approval of the Findings of Fact and Decision for the Application of Mark Meister for a Certificate of Compliance and Variance subject to all fees and escrow being current. (4 ayes) M /S /P Johnson /Hiniker moved approval of the Certificate of Compliance for Mark Meister and the Planner is authorized to sign it. (4 ayes) 5. OTCHIPWE TRAILS - The funds will be transferred upon receipt of the purchase agreement. M /S /P Untiedt /Johnson moved to authorize the Chair to sign the Otchipwe Trails Purchase Agreement. (4 ayes) • 1 0 Stillwater Town Board Mtg. - 6/24/10 Page 3 13. INTERSECTION AT HIGHWAY 96 AND COUNTY ROAD 55 - A representative from the County Transportation Department will be asked to attend a future meeting to discuss issues at this intersection. Richard Schubert will also be invited. 14. PROPERTY ON NORELL - Steve Nelson is aware of the situation. He will investigate and report at the next meeting. 15. COMMUNITY E- RECYCLING EVENT There is nothing planned at this time. 16. MEETING GUIDELINES - There was a discussion of rules of conduct for both the public and the Board at meetings. What is the role of the Chair? of the Board? The Chair may choose to recognize an audience member outside of a public hearing but is not obligated to do so. The next newsletter can have a short piece about Town Board meetings and the fact that the public is invited to attend all meetings to become more knowledgeable. There will be more discussion at the next meeting. 17. ADJOURNMENT - The meeting was adjourned at 9:10 p.m. Cle Chairperson Approved STILLWATER TOWN BOARD MEETING June 10, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson Matt Beane, Supervisors Jim Hiniker, Linda Countryman, David Johnson and Sheila -Marie Untiedt, Clerk Kathy Schmoeckel, Attorney Sam Edmunds, Engineer Paul Pearson, Planner Berry Farrington, Treasurer Marsha Olson, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Johnson moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Untiedt /Countryman moved to approve the 5/13/10 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER - a) Report given. b) The following checks and claims were approved for payment. Claim No. Vendor Amount 4246 Election Systems and Software $ 27.10 4259 Valley Green Lawn & Landscape 808.79 4248 M FRA 4,008.95 4252 Beverly Petrie 800.00 4242 Bryan Rock Products, Inc. 2,235.91 4245 Dustcoating, Inc. 11 4243 Roland Buchman 538.50 4247 Richard Jacobson 217.32 4251 On Site Sanitation 201.68 4253 QWEST 101.21 4255 St. Croix Recreation Co 103.67 4256 Kathryn Schmoeckel 102.18 4257 City of Stillwater 62,665.24 4244 Campbell Knutson, PA 1,535.19 4249 Kathleen Nelson 161.56 4250 Stephen Nelson 785.00 4254 MJ Raleigh Trucking, Inc. 33,793.17 4258 Stillwater Printing Co. 1,068.95 4260 Xcel Energy 57.85 4261 Internal Revenue Service 616.10 4262 PERA 321.93 Richard Jacobson 362.67 David Johnson 152.86 Kathleen Nelson 754.35 Stephen Nelson 1,089.73 Stillwater Town Board Mtg. - 6/10/10 Page 3 a) Report given. There were 13 burning permits, one for buckthorn. No dogs were impounded. b) Polaris Commercial - Polaris will be shooting a commercial on Arcola on Tuesday, June 15 in the afternoon. Washington County will be stopping traffic as needed. Steve Nelson will post this on the web site. c) Watson Commercial Kennel License - Steve Nelson has checked the facility. Everything is clean and there have been no complaints. The kennel License will be renewed for another two years. d) Heifert Update - There had been a complaint about commercial vehicles being stored here and that they had been bringing in debris to burn. The area is in the process of being cleaned up and Steve Nelson will continue to monitor. e) Stillwater Marathon - Steve Nelson gave a report. It ran smoothly. f) Speed limit on Highway 96 - Judy and Bart Leahy were present to get information on the speed study. Steve Nelson is still waiting for the results of the study and will let them know. 7. SAFETY AT HIGHWAY 96 AND NORELL - Richard Schubert was present to discuss his concerns about safety and noise levels at this intersection. He presented two options to deal with the problems and he would also like to see more policing, reduced speed limits and no passing zones increased. He discussed some issues he has with the signage that has been put up by the town hall as they interfere with sight lines and he cited other legal issues. Steve Nelson will look into the issues that Mr. Schubert brought up. 8. ENGINEER - a) Road Restriction Signage - Engineer Paul Pearson reviewed the issues involved. Attorney Sam Edmunds reported on the research Soren Mattick had done with respect to putting signs only at the borders. The statute requires a sign to be placed at the entrance point of each Township road in order to be enforceable. Paul Pearson had a study of the number and costs of signs. Steve Nelson discussed issues with enforcement. The consensus of the Board was that this is not enough of a problem to justify the cost of signage. The Clerk will send out letters in the spring to those who may be involved, such as sewer trucks, garbage haulers. b) Pot Hole on 90 Street - The hole has been repaired. c) Town Hall Parking Lot Maintenance - We were planning to seal coat the parking lot this year. It is about 6 years old. Engineer Paul Pearson recommends we take care of the patch work first. We have another overlay project in 2012 and we will add this patch work at that time and do the seal coat after that. d) Seal Coat Bid - M /S /P Johnson /Hiniker moved to accept the recommendation of the Engineer for the seal coating bid for 2010. (5 ayes) 9. CLERK - a) Painting Town Hall - The two low bidders will be invited to the next meeting to discuss. b) Do Not Mow Request - This can be dealt with on a case by case basis. The homeowner will be advised that this is in a right of way which needs to be maintained but the flowers can stay if they do not get too high. WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JUNE 22, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Community Corrections A. Approval to execute a release of liability of the Minnesota Agricultural Society from any and all liability for damages, loss, or injury as a result of using the Minnesota State Fairgrounds for training purposes. Community Services B. Approval of two funding agreements with Washington County Housing and Redevelopment Authority (HRA): 1. Community Development Block Grant (CDBG) Agreement to use $304,347 in 2009 CDBG funds; and 2. HOME Agreement to use $200,012 in 2008 HOME funds. Both funding sources will be used to assist in the acquisition of land and construction of a 70 -unit senior apartment project known as TrailSide Senior Living Apartments. C. Approval and signature of the Third Amendment to Grant Agreement with Minnesota Housing Finance Agency dated April 10, 2010 de- obligating Neighborhood Stabilization Program funds; and approval and signature of Amendment One to contract with Washington County Housing and Redevelopment Authority regarding de- obligation of Neighborhood Stabilization Program funds. D. Approval of a cooperative agreement with Hennepin County for the provision of Non - Emergency Medical Transportation services for eligible Medical Assistance and Minnesota Care recipients. E. Approval of Amendment #15 to contract with the Greater Metropolitan Housing Corporation of the Twin Cities to continue the existing contract for the Washington County Owner- Occupied Rehabilitation Program and amend three program policy guidelines. F. Approval of resolution, Joint Powers Agreement authorizing Washington County Community Services to continue participating in the HOME Consortium with Anoka County, Dakota County, Ramsey County and the Cities of Coon Rapids and Woodbury. Property Records and G. Approval of tax abatement on parcel #34.029.21.33.0004 bcated at 9220 Hudson Boulevard Taxpayer Services in the City of Lake Elmo. Public Health and Environment H. Approval for the County Board Chair and the County Administrator to sign a revised Drinking Water Protection delegation agreement with the Minnesota Department of Health. I. Approval of an authorization for the County Board Chair and County Administrator to sign an agreement for administration of the Minnesota Special Supplemental Nutrition Program for Women, Infants, and Children (WIC Program). Public Works J. Approval of amendment to Cooperative Agreement with Inver Grove Heights for funding of Bridge 5600 Demolition to add demolition of pier 9. K. Approval of Change Order #1 to contract with Paul's Architectural Woodcraft Company in the amount of $14,475 as part of the 2025 Government Center Campus Improvements Project. L. Approval of Change Order #4 to contract with W. Zintl, Inc. in the amount of $1,518 as part of the 2025 Government Center Campus Improvements Project. M. Approval of Change Order #4 to contract with Prestige Builders of Minnesota, LLC in the amount of $7,402 as part of the 2025 Government Center Campus Improvements Project. N. Approval of Change Order #4 to contract with Parsons Electric, LLC in the amount of $39,074 as part of the 2025 Government Center Campus Improvements Project. *Consent Calendar itens are generally defined as items of routinebminess, not requiring discussion, and approved in one vote. Conmussimm may elect to pull a Consent Calendar items) for discussion and/or separate action. ,t ,t rr it ,t ,t ,t ,t* *x *te ** xk * * * *iet * *r * * ** xie , tie * *ir * *t * *ir,e it ir* it ir,t *irr,tir,tir *ir *ir *ir *,t it * * * * ir sr * * atit x *:t REMINDER NO BOARD MEETING ON JUNE 29, 2010 —5 TUESDAY MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location June 28 Metro Alliance for Health Families 11:30 a.m. 1 Mendota Road — West St. Paul June 23 Metro Mosquito Control Exec. Commission 9:00 a.m. 2099 University Avenue West — St. Paul June 23 Solid Waste Management Coordinating Board 10:30 a.m. 2099 University Avenue West — St. Paul June 24 Red Rock Corridor Commission 3:30 p.m. Cottage Grove City Hall July 1 Metro Energy Policy Coalition 12:00 p.m. 125 Charles Avenue — St. Paul Washington County BOARD AGENDA JUNE 22, 2010 - 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority (RRA) Convenes A. Roll Call B. Pledge of Allegiance C. RRA Minutes June 1, 2010 Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 D. Amendment #3 to Grant, Red Rock Station Area & Site Master Planning Environmental Analysis Study E. Adj ourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:15 Consent Calendar — Roll Call Vote 5. 9:15 Public Hearing - Housing and Redevelopment Authority (HRA) — Barbara Dacy, Executive Director Consider TrailSide Senior Housing Tax Increment Financing Amendment 6. 9:30 Public Works — Wayne Sandberg, Deputy Director Removal of County State Aid Designation from County State Aid Highway 1; and Establish County State Aid Designation to CR 15A in the City of Scandia 7. 9:35 Property Records and Taxpayer Services — Kevin Corbid, Director Set Public Hearing, Setting Fees for Services Provided by the County Office of Examiner of Titles 8. 9:45 General Administration — Jim Schug, County Administrator Performance Measurement Annual Report — Amanda Hollis, Management Analyst I 9. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board adton during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:20 Adjourn 12. 10:25 to 11:15 —Board Workshop with Administration A. Review Map Products for the Land and Water Legacy Program Conservation Plan B. Demonstrate New Electronic Board Action Form and Process ** *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JULY 6, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the June 15 and 22 County Board meeting minutes and the 2010 Board of Appeal and Equalization meeting minutes. Community Corrections B. Approval of resolution authorizing the County Administrator and County Board Chair to enter into the Juvenile Accountability Block Grant agreement with the State of Minnesota, in order to accept federal dollars in the amount of $14,912. Community Services C. Approval to amend contract #4281 with State Operated Services for one contracted registered nurse and extend the term of the contract through June 30, 2013. Public Health and Environment D. Approval and execution by the Board Chair and County Administrator of Recycling Grant Agreement with the Cities of Cottage Grove and Forest Lake for distribution of curbside recycling funds. Public Works E. Approval of resolution awarding overlays on County State Aid Highways 13, 20 and County Road 74 to Hardrives, Inc., lowest responsible bidder, in the amount of $2,383.927.72 conditioned upon the execution of a contract as required by law. F. Approval of resolution authorizing Washington County to enter into a construction grant agreement with the Minnesota Department of Transportation to accept General Obligation Bond Proceeds under the Local Road Improvement Program, Rural Road Safety Account in the amount of $211,739 for State Aid Project #SAP 82- 613 -27, construction of turn lanes on County State Aid Highway 13 at 15 Street North in the City of Lake Elmo. G. Approval to set a date for public hearing on the Big Marine Park Reserve Master Plan for August 3, 2010. Sheriff's Office H. Approval of the 2010 Federal Boating Safety Supplemental Grant in the amount of $20,987 for the purchase of specific equipment or other items that will be used for recreational boating safety activities. I. Approval to accept a donation from the White Bear Lake Conservation District in the amount of $2,300. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. MEETING NOTICES" (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee July 6 Tour of Sheriff s Office History Wall July 8 Metro TAB Policy Committee July 8 I -94 Corridor Coalition Time Location Following Board Meeting Law Enforcement Center 12:30 p.m. 390 Robert Street North — St. Paul 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall Washington BOARD AGENDA JULY 6, 2010 - 9:00 A.M. 9:00 Roll Call Pledge of Allegiance Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 4. 9:10 5. 9:30 6. 9:45 Consent Calendar — Roll Call Vote Public Hearing - Housing and Redevelopment Authority (HRA) — Barbara Dacy, Executive Director Consider the Issuance of Governmental Housing Revenue Refunding Bonds — Landfall Terrace Public Hearing - Public Health and Environment — Amanda Strommer, Program Manager Consider Amendments to the Lodging, Manufactured Home Park Recreational Camping Area Youth Camp and Public Pool Ordinances Sheriffs Office — Sheriff Bill Hutton Proclamation — Dedication of the Sheriff s Office History Wall 7. 9:50 Property Records and Taxpayer Services — Carol Peterson, Supervisor A. Joint Powers Agreement with the City of Woodbury for Election Administration Services B. Joint Powers Agreement with the City of Oakdale for Election Administration Services 8. 10:00 Public Works — John Elholm, Parks Director A. Waive Parks Vehicle Permit Fees to Program Eligible Veterans, Military Personnel & Spouses B. Purchase of Pontius Property for the St. Croix Trail 9. 10:10 Community Services — Linda Bixby, Supervisor Child Support Program 10. 10:30 Accounting and Finance — Harley Will, Director Government Finance Officers Association Certificate of Achievement Award; 2009 Comprehensive Annual Finance Report (CAFR); and Response to Independent's Auditor's Findings for 2009 11. 10:50 General Administration - Jim Schug, County Administrator 2009 Audit Committee Report 12. 11:10 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 13. Board Correspondence 14. 11:30 Adjourn ** *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER To: Mike Haryski, Mayor of Stillwater cc: Mickey Cook, City Council; John Vaughn, Mayoral candidate Re: Traffic Noise in Downtown Stillwater Dear Mr. Mayor, We are the owners of Willoughby's Arts & Antiques, a small business on the two- hundred block of Chestnut Street in downtown Stillwater. We have, for years, and increasingly, been in the position of operating our business through noise levels at times far in excess of what is reasonable by any standards. While the noise is not continuous, it is all too regular, occurring primarily from window - rattling automobile boom - speakers and conversation - stopping, unmuffled motorcycle exhaust. As everyone around knows, the volumes and durations are exacerbated as a result of the traffic light and bridge -waits common to Chestnut Street most days, including weekends when the noise can be even louder due to the nature of the automobile and multiple large -group motorcycle traffic. The businesses around us express similar frustrations. We realize that it is not possible to stop all such noise, but with current noise ordinances, a considerable decrease should be well within the city's reach of responsibility and response capacity. The vast majority of motorists are not the problem. The number of vehicles generating the problem is small but significant by effect and easily identified. Yet in the seven years we have been in our current location we have not seen a single ticket written, or even a single friendly reminder issued. Solving this continuing problem may not require wholesale ticketing, which, we understand, has the downside of chasing some folks away from town. On the other hand, we have repeatedly heard from customers and residents that the noise levels dampen their desire to shop in the downtown area. One suggestion, in addition to at least some enforcement, would be signage. The standard in many cities is Noise Ordinances Enforced, or some variation. But since the violating vehicles are often stationary for lengths of time, and utilize the route regularly, more detailed signs stand to be read. Combinations of signs might prove effective, reminders of ordinances and enforcements as well as more positive ones beginning with such phrases as: thank you for ..., Stillwater appreciates ..., please ..., and so forth. Many possibilities. While we are speaking first to the Chestnut Street condition, we are confident that most owners, workers and visitors to Stillwater would like to see, or hear, a diminution of noise levels on Main Street and other affected areas as well. Noise pollution has crept in and settled and is eroding the quality of our once small town atmosphere. It increases stress levels, discourages many folks from coming to our town -- -local residents in particular as well as out -of -town visitors - - -and likely shortens the length of stay for those who do come. Additionally, noise levels in cities probably go hand in hand with order and cleanliness, the basic conditions which foster psychological ownership of an area by businesses and residents. When shop owners step out onto their respective sidewalks and find themselves blasted by loud, aggressive sounds, the sense of prideful ownership may soon be lost to a wave of negative emotion. Such conditions undermine the impetus to take an active role in such basic things as picking up discarded trash, sweeping the sidewalk, etc. So how about we take a few reasonable steps in the direction of improving the quality of downtown for everyone concerned? Regards, "�O( A,-- Robert and Carol Cullen Owners, Willoughby's Arts and Antiques 224 East Chestnut Street Stillwater, MN 55082 651 -275 -1533