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HomeMy WebLinkAbout2011-07-19 CC Packetat r - i I TMF {IATMt LA CE {f ■IA ■FttfA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 19, 2011 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. AGENDA APPROVAL OF MINUTES 1. Possible approval of July 5, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Proclamation Night to Unite 7:00 P.M. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk - 6. Community Dev. Director Approval of 7/25/11 meeting 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (Roll Call) 11. Resolution 2011 -104, directing payment of bills 12. Possible approval of application for permit to sell liquor — 4th Annual Bean Bag Toss Tournament — Brian Nelson 13. Possible approval of temporary liquor license - Ascension Episcopal Church 14. Possible approval of the release of capital funds — Library 15. Possible approval of utility bill adjustments REVISED. PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 16. Case No. 2011 -18. This is the date and time for a public hearing to consider the request from Dan Schwarz, Lift Bridge Properties, LLC, for a zoning text amendment to allow limited bottling by special use permit in the BP -O, Business Park Office District. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 1, 2011. (Ordinance —1 Reading — Roll Call) 17. Possible amendment to Building Code Chapter of City Code to authorize electrical inspections temporarily while the State is shut down. (Ordinance only one reading required— Roll Call) UNFINISHED BUSINESS NEW BUSINESS 18. Possible approval of a Temporary Contract for electrical inspection services while the State is shut down (Resolution — Roll Call) 19. Possible approval of no parking on portion the north side of Olive Street (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 20. Yellow Ribbon Update STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. - i Mater r I TOE OI ETMf LE FE Of ■IOO EEOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 19, 2011 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. AGENDA APPROVAL OF MINUTES 1. Possible approval of July 5, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Proclamation Night to Unite 7:00 P.M. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (Roll Call) 11. Resolution 2011 -104, directing payment of bills 12. Possible approval of application for permit to sell liquor — 4th Annual Bean Bag Toss Tournament — Brian Nelson 13. Possible approval of temporary liquor license - Ascension Episcopal Church 14. Possible approval of the release of capital funds — Library 15. Possible approval of utility bill adjustments. PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 16. Case No. 2011 -18. This is the date and time for a public hearing to consider the request from Dan Schwarz, Lift Bridge Properties, LLC, for a zoning text amendment to allow limited bottling by special use permit in the BP -O, Business Park Office District. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 1, 2011. (Ordinance — 1 S Reading — Roll Call) 17. Possible amendment to Building Code Chapter of City Code to authorize electrical inspections temporarily while the State is shut down. (Ordinance — Roll Call) UNFINISHED BUSINESS NEW BUSINESS 18. Possible approval of a Temporary Contract for electrical inspection services while the State is shut down (Resolution — Roll Call) 19. Possible approval of no parking on portion the north side of Olive Street (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 20. Yellow Ribbon Update STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 4- i4d gKgvaa e 111E OIOTMPL✓f CF Of ■1OO FICTC CITY COUNCIL MEETING July 5, 2011 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. 4:30 P.M. Present: Councilmembers Cook, Menikheim, Roush, Polehna, and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS St. Croix Bridge Coalition Mr. Michael Wilhelmi, Executive Director of the Coalition for the St. Croix River Crossing, provided a presentation to the Council containing information on why it is so hard to build a bridge; recent history of the proposed crossing, history and membership of the St. Croix River Crossing Stakeholder Group that has met weekly for three years. This group, comprised of 27 federal, state and local groups, had three goals which were: the need to build reliable, efficient transportation infrastructure for the region; the need to preserve historic resources; and the need to protect the Wild and Scenic River. He reviewed the Stakeholder Agreement Transportation Elements, Environmental Elements and Historic Preservation Elements He provided the estimated cost of the project. The Minnesota split is higher than Wisconsin because of the improvements to Highway 36; however, he pointed out that the actual cost of the project may be lower. He continued by saying that the Bridge Crossing has the support of Governors Dayton and Walker, Congresswoman Bachmann, Congressmen Kind, Kravaak, and Duffy, Senators Klobuchar, Kohl, Franken and Johnson, and every state legislator who represents us on both sides of the river. Mr. Wilhelmi provided the Council with an update which included that MN and WI have funding in place; that the project is ready to begin in July, 2013; and that all necessary approvals have been given except one. He stated that the recent opinion from the National Park Service is that no new structure can be built in the river way without a Congressional exemption from the Wild and Scenic Rivers Act, therefore there are bills City Council Meeting July 5, 2011 introduced in US House and US Senate with Bachmann and Klobuchar as chief authors; subcommittee hearings in the US House; project deadlines coming up starting this fall; and Congressional approval needed this session. Mr. Wilhelmi said that in order for the bridge to be built this time, citizens must make their voices heard that the valley wants the new bridge, and that supporters must be organized, speak with one voice and make project decisions as public as possible. He stated that the Coalition for the St. Croix River Crossing was formed for this purpose and includes a bi -state alliance of local government, business, community and labor, whose purpose is to educate citizens and advocate for the Bridge in Wisconsin & Minnesota, Washington, DC, the media, and provide grassroots citizen outreach. Mr. Wilhelmi continued that in the past the City of Stillwater hired a lobbyist on its own for direct advocacy with federal and state elected officials, but that this time there is also a regional coalition in support of the project. He noted that the Coalition's activity to date was advocacy meetings and lobbying federal and state elected officials in Washington D.C., St. Paul, Madison, and Stillwater, media relations providing reports, and editorial boards with accurate supporting project information and starting a grassroots campaign. He informed the Council that the Coalition's message point is that the Lift Bridge is obsolete, fracture- critical and unsafe, the crossing is the right project and in the right location, that the community bridge plan was created and through an open process and other options were reviewed and disqualified, that people who support the bridge care about the river and the Coalition is requesting only a narrow exemption so the bridge can be built. He provided information on the proposed route and other routes that were reviewed /considered and provided pictures how the river would look with the proposed bridge. Mr. Wilhelmi reviewed the economic impact of the building of the bridge for the area which would provide 3,000 direct and indirect jobs and at its peak of construction 6,200 jobs that would be created. He also noted that the project has a positive cost - benefit ratio of 1.53 and which Department of Transportation would not approve a project if it did not have a positive cost - benefit ratio. He explained that the Coalition is looking for supporters to sign on, be vocal and help with fundraising, wants to provide community education through meetings through the Valley and online and lobbying for congressional action and funding in Minnesota & Wisconsin. He continued by stating that in order to accomplish this, the Coalition is requesting funding from various sources to continue with the mission. He requested financial support from the City of Stillwater in the amount of $80,000. Mayor Harycki asked City Attorney Magnuson if money from TIF District No. 1 could be used to provide financial support to the Coalition. City Attorney Magnuson responded that TIF District No. 1, Development District No. 1, was established to gather increment for use in the Downtown Historic area of the City, and that the Interstate Bridge rests on land in the Historic Downtown that is also in this District. He continued by saying that one of the stated purposes in the Plan for the District is to provide for financing and construction of public improvements in and adjacent to the Development District, necessary for the orderly and beneficial development of the District and adjacent areas of Page 2 of 12 City Council Meeting July 5, 2011 the City. He noted that it allows for the payment of amounts paid to contractors or others providing services directly connected to the physical development of real property within the project. The construction of a new crossing for Stillwater and the conversion of the interstate bridge to a pedestrian walkway, qualify as a development of real property within the project as envisioned by the Plan. He added that it is his opinion that the payment of contractors providing consulting services in support of state and federal legislation in support of the new bridge construction could be lawfully made from available increment generated by TIF District No. 1. Mayor Harycki reiterated that previously the City hired a lobbyist for the bridge, paid out of the general fund from property taxes, and that using this money will not put a burden on the taxpayers. Councilmember Cook commented she thought that TIF money had to be used within the TIF District. City Attorney Magnuson responded that the bridge is being relocated, the existing bridge refurbished to a pedestrian walkway, and the relocation to outside of the City would be considered benefits to the downtown. Councilmember Cook expressed that she thought there was mitigation money to provide for the upkeep of the lift bridge in the event of building the new bridge. Mr. Wilhelmi responded that the account has been established in State government which will be used to maintain the old bridge after the new bridge is built. Mayor Harycki offered that his recollection of the agreement was for the duration of the bridge, or at such time that SHPO determines it can no longer be maintained or restored, then the account would be closed and any funds returned to SHPO. Mr. Wilhelmi stated the Mayor is correct that the core of the fund won't be touched, but the interest is what would be used for maintenance and repairs, and it is anticipated that those funds would last a long time, probably decades. Councilmember Cook inquired if there is money allocated, how TIF money can be justified to support the Coalition. Mayor Harycki responded that these are two different concepts; the State account is for the maintenance and operation of the lift bridge after the new bridge is built. Councilmember Cook clarified that what she is hearing is that because the Downtown area receive the benefit, it justifies the use of the TIF money. Councilmember Cook asked Mr. Wilhelmi when the cost benefit was completed. He responded that his best guess would be during the Stakeholder process in 2006. She also questioned if he agreed that the construction jobs were temporary jobs; it is not like the hiring of local businesses to do this project. Mr. Wilhelmi stated that construction workers will come from the Metro area; however they would spend money here for lunches, dinner, meeting rooms, etc., and that some construction workers live in the St. Croix Valley. He added that all construction jobs are temporary, but this is a very large proj ect. Page 3 of 12 City Council Meeting July 5, 2011 Councilmember Cook recalled Senator Franken saying that this wasn't necessarily the right bridge for this project. Mr. Wilhelmi stated that he could not speak for the Senator other than he supports the project. She expressed that Congresswoman Betty McCollum is not in support of this project and Mr. Wilhelmi agreed. Ms. Cook stated that she wanted to get the facts right and is concerned about openness of the process. She added that she hopes as the Coalition moves forward, that people will receive a full discussion of this issue, and proposed to the rest of the Council, to listen to a rebuttal of this position, so that people have the other side of the debate. She expressed that people have been coming to her because they felt their voices are not being heard, and that people are looking at the government shutdown and spending during these tough times, and she speaks for many of those people who have come forward. She stated that it is an Oak Park Heights bridge not Stillwater's bridge, but Council has not addressed the Stillwater traffic problems such as the congestion, changing of the bridge schedule, etc., and that these problems are not a regional traffic issue and it is important to get the information out. Councilmember Menikheim agreed with Councilmember Cook that people should get their word in, however he has not heard from anyone. He indicated that the feedback he has received is that this is the right thing to do. He said the overwhelming input is to get on with it. Councilmember Roush asked Councilmember Cook if it was environmental, cost, or location that she did not support, and did she think the old bridge should be replaced. She responded that she is against all of it, the cost is outrageous and it is a dangerous precedent for all rivers in the United States. She expressed that her opinion is that the bridge should be closed and turned into a walkway, send people to the 94 Corridor to consolidate traffic and not having urban sprawl, and that there are limited finances and environment that needs protection. She added that it should be controlled and managed, and make it so that the corridor is used. She offered that others may want a smaller bridge, and felt that constituents will hear traffic on that bridge while sitting downtown because I -94 traffic can be heard from the river. Councilmember Polehna asked what the Coalition is going to do and Mr. Wilhelmi responded that the Coalition spends a great amount of time on government relations at the state and federal level to get bills passed. He added that it is very labor intensive with media relations and preparing testimony, and that they will do whatever it takes to get the bridge done. Councilmember Roush asked if the Coalition is going to hire lobbyists, what is the drop dead date, and if the funding for one year. Mr. Wilhelmi responded that there are three lobbyists that are doing double duty at the state and federal level. He stated that the first deadline set by Governor Dayton for federal monies that are tied with state funding is September. Mayor Harycki indicated that the big project now is supporting Washington. Senators and Representatives request information, so it is turned over to the consultants of the Page 4 of 12 City Council Meeting July 5, 2011 Coalition. He pointed out that if it doesn't get done now, it is basically over. He also noted that there has been only one representative against this project who doesn't represent the district, and is the only person that has not been in town doing their own fact finding on this issue. He added that there are issues locally that need to be finished with Oak Park Heights, and that those issues could be resolved. Cory Buettner, 722 Everett Street South, and a member of the Coalition since its inception, stated that he investigated Hudson for businesses and traffic from the I -94 bridge cannot be heard from downtown Hudson. He added that bridge is closer than the new St. Croix River Bridge will be to downtown Stillwater. He expressed that the request benefits Downtown immensely, and the potential for the Zephyr trail would put together a great loop between the old and new bridge, that would make Stillwater a hub and great commerce. He stated that residents avoid Downtown because of the congestion and felt that the new bridge would make Downtown even better, and asked for the tools that the Coalition could get the new bridge built. Councilmember Polehna inquired about traffic on the 4 th of July. Mr. Buettner responded that this traffic happens all the time. He indicated that that new bridge, with the exit ramp, will bring the people who want to come Downtown and not the commuters. He felt that this project has been through the process and review, and this is the best possible option because it would be down by the power plant and waste treatment plan. Councilmember Menikheim asked Mr. Buettner what the IBA is doing for fundraising for the Coalition, and he responded that the IBA is interested in the new bridge. He indicated that Leo's has created the Bridge Burger and other businesses will be coming up with bridge fundraisers for supporting the Coalition. Councilmember Cook asked Mr. Buettner that when the bridge has been closed in the past and traffic is down, is business better. Mr. Buettner confirmed that is what he has heard from members of IBA, and added that the IBA is firmly in support of the bridge because they can see the potential for Downtown if the new bridge is built. Councilmember Cook reiterated that all would agree, congestion downtown is a problem and that it is not a problem that will go away for 1 -3 years even if the bridge gets built. She expressed that traffic options should be investigated. Mr. Buettner agreed, however the traffic ideas are great for the short term, but in the long term a new bridge is needed. Councilmember Roush noted that even though he dislikes spending money, the City is a major stakeholder, and it was something the City has to do. He added that the City would reap the benefits from the new bridge and using this money would not impact the City taxpayer. Councilmember Polehna stated that if we don't push this bridge forward now, the City will never get a bridge. Motion by Councilmember Roush, seconded by Councilmember Menikheim, approving $80,000 TIF funding to the Coalition for the St. Croix River Crossing. Page 5 of 12 City Council Meeting July 5, 2011 Ayes: Councilmembers Polehna, Roush, Menikheim and Mayor Harycki Nays: Councilmember Cook STAFF REPORTS Police Chief Gannaway reported on the 4th of July fireworks, and that 18 personnel were on duty for the 4` other calls took officers away, but doesn't know why there was such gridlock this year as compared to last year with more people. Councilmember Cook inquired if outside agencies help with the event, Chief responded only for Lumberjack Days and not the fireworks. Councilmember Polehna asked about the National Guard being involved and Chief Gannaway responded that it is a different dynamic between the two events and Lumberjack Days is also a training event for the Guard. He noted that if he had to choose the event for their help it would be Lumberjack Days. Council requested that the Chief to look into Police Reserves from other cities for traffic control. Fire Chief Glaser provided an update on fire activity for this year which is equal to this point in 2010; the new truck is in service and that he and the Police Chief have a meeting tomorrow regarding Lumberjack Days. City Clerk — Councilmember Polehna informed that Council that the Human Rights Commission recommends that Ann Rock receive the Human Rights Commission Award for 2011. Motion by Councilmember Polehna, seconded by Councilmember Roush, approving the issuance of the Human Rights Award to Ann Rock to be presented at the meeting of the City Council at the end of July at 7:00 p.m. All in favor. Community Development Director Turnblad provided the Council an update on the Pedestrian Walkway schedule. He also informed Council of a State budget concern that Metro Transit needs to cut $110,000,000 of operating budget, and that may mean the cutting of the MTC route to Stillwater. He continued that there will be various public hearings with the closest one at Maplewood Library. He suggested that a written response be sent, and that Washington County will be doing their own response. Public Works Director Sanders provided a Frank A barge update that it was in good shape and probably worth $15,000- $25,000, but he is meeting with other barge companies to get their input. City Administrator Hansen reported that Nationwide Retirement Solutions would like to propose more options for employees; no City dollars are involved, and therefore an agreement needs to be signed to allow those options. Page 6of12 City Council Meeting July 5, 2011 Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve the agreement with Nationwide Retirement Solutions and authorizing the City Administrator to sign the agreement. All in favor. Mayor Harycki recessed the meeting at 6:00 p.m. RECESSED MEETING Mayor Harycki called the meeting to order at 7:00 p.m. 7:00 P.M. Present: Councilmembers Cook, Menikheim, Roush, Polehna, and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of June 21, 2011 regular meeting minutes Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the minutes as submitted. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Stillwater High School Track Team Dav_ Mayor Harycki read a proclamation proclaiming July 5, 2011 as Stillwater Boys Track & Field Team Day. Scott Christianson, Team Coach, thanked the City Council for the recognition and introduced the members that were present. Councilmember Polehna thanked Scott and David Brandt, not only for their coaching of the track team, but their service to the community by serving on the Parks Board. Page 7of12 City Council Meeting July 5, 2011 Service Award: Bevond the Yellow Ribbon efforts of Ron Christofferson Councilmember Polehna presented the Council Service Award to Ron Christofferson for his efforts raising funds to cover expenses for two full buses of family members to travel to Fort McCoy on July 10, 2011, to say goodbye to family members being deployed to Iraq. Mr. Christofferson thanked the Council for this recognition and noted that as a veteran of Vietnam, supporting our troops needs to be done and he will continue to support our soldiers. OPEN FORUM Cory Buettner, Summer Tuesdays, requested the use of 20 -30 feet of Lot 5 for Summer Tuesdays. He mentioned that the space would be used for a Farmer's Market and would allow for the refrigerated trucks to have space. It was suggested that Mr. Buettner work with staff on the amount of space needed in Lot 5. Mr. Buettner also thanked the Public Works Department for getting the crosswalk signs on Chestnut and Water Streets so quickly. Motion by Mayor Harycki, seconded by Councilmember Menikheim, to approve the use of space in Lot 5 for Summer Tuesdays as determined by staff. All in favor. Councilmember Polehna reported that the button for the pedestrians on the east side by Art N Soul was missing. Public Works Director Sanders responded that he would check on it. Suzanne Block asked that Council look at other options for the St. Croix River Crossing and read an editorial from Jason Madox on a proposed option where the State of Wisconsin could build two highways to funnel traffic through Hudson to use the 94 corridor. CONSENT AGENDA 1. Resolution 2011 -101, directing payment of bills 2. Possible approval of application for permit to sell liquor — Ball Tournament — Brent Sharon Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki. Nays: None Page 8of12 City Council Meeting PUBLIC HEARINGS July 5, 2011 Case No. 2011 -14. This is the date and time for a public hearing to consider a request from Leon and Sharon Thurmes to vacate a small portion of Broadway Street North adjacent to 101 Ridge Lane in the RA, Single Family Residential District Notices were mailed to affected property owners and published in the Stillwater Gazette on June 3 2011 Community Development Director Tumblad reviewed the request by stating that Leon & Sharon Thurmes, property owners of 101 Ridge Lane Drive, have completed a survey of their property and home, which shows an undeveloped triangular portion of North Broadway St in the southwest corner of their lot, and they are requesting that the City vacate. He indicated that the area of the requested street vacation is 535 square feet and the applicant would like to have this vacated in order to create a more uniform property line. He stated that currently there are a set of stairs, retaining wall, and other landscaping features installed and maintained by the Thurmes. He informed the Council that the survey showed a public storm sewer main on their property, and outside of any easement, however the Thurmes are proposing to convey a storm sewer easement to the City that will cover the exiting storm sewer main. Mr. Turnblad continued that the right -of -way that is requested to be vacated currently has no public purpose or use; as conditioned would not be injurious to the neighboring properties, or otherwise detrimental to the general public if the property were vacated. He noted that it appears that there is a public benefit in vacating the right -of -way and is not at the sole benefit of the adjacent property owner. Mayor Harycki opened the public hearing. Dan Thurmes, son of the applicant, introduced himself and stated he was available for any questions. Mayor Harycki closed the public hearing. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2011 -103, a resolution vacating part of North Broadway Street, Case No. 2011 -14. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki. Nays: None UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1036 an ordinance amending Section 43 -71 of the Stillwater City Code by authorizing the issuance of Micro - distillery and Brewer Taproom Licenses City Clerk Ward reviewed the proposed ordinance, indicating clarification from City Attorney Magnuson, that Sunday Liquor License requirements could only be allowed if the sale of food was induced in conjunction with the sale of the brewery product, therefore there are no changes to the ordinance from the first reading. Ms. Ward Page 9 of 12 City Council Meeting July 5, 2011 continued by stating that because this is a new liquor license, the City Council would need to establish a license fee. She recommended that the fee be set at $500. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Ordinance 1036, amending Section 43 -71 of the Stillwater City Code by authorizing the issuance of Micro - distillery and Brewer Taproom Licenses. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki. Nays: None Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution 2011 -102, resolution setting fee to Tap Room License (Brewers Only). Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki. Nays: None City Hall HVAC update with ESI Engineering, Inc. City Administrator Hansen informed Council that he contacted the Washington County facilities manager and he felt the City is moving in the right direction by using a sound engineer to determine the problem with the City's HVAC system. He stated as a result, he has entered into a contract with ESI Engineering to determine a course of action. He continued by stating that staff and the engineer had taken sound level readings at the addresses of the affected properties between 10:30 p.m. and midnight. He reported that the City doesn't violate any state or local noise laws, and that it is more of a tone issue than a noise issue, which may be harder to fix. He added that results would be available in a report hopefully at the July 19, 2011 Council meeting. He indicated that as soon as he received the report, he would forward it directly to Council. Councilmember Roush inquired if TIF money could be used and City Attorney Magnuson responded that TIF funds cannot be used to build or maintain a city hall. Councilmember Cook expressed that she had been at the neighbors to observe the sound level and wondered if the wind direction etc. had anything to do with the tone issue. City Administrator Hansen hoped the report would answer Council's questions. NEW BUSINESS Possible approval of addition of patio to liquor license premises — Patriots Tavern City Clerk Ward reviewed the request for the addition of a patio to the liquor license of Patriot's Tavern. Mayor Harycki mentioned that he spoke to the Liberty Homeowners Association and there was concern about the roof vent. He asked if it was possible to put a condition on the request and City Attorney Magnuson responded that it would be possible. Page 10 of 12 City Council Meeting July 5, 2011 Community Development Director Turnblad informed the Council that Patriot's Tavern had addressed issues brought up by the Association since they were granted SUP. He assured Council that staff will make sure the conditions of the SUP, which includes the screening of the coolers, are met. Councilmember Polehna expressed concern about adding conditions after Patriot's Tavern the SUP had been approved. Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve the addition of the patio to Patriot's Tavern liquor license area, and directing staff to ensure that SUP conditions are met, which includes the proper screening of the coolers. All in favor. Change of Council meeting date from August 2 2011 to July 26 2011 City Clerk Ward informed the Council that in the past Councilmembers have attended various Night to Unite neighborhood functions, and as a result the August 2nd Council Meeting has been changed to the last Tuesday of July. Councilmember Polehna reported that the presentation of the Human Rights Award would take place at this same meeting, therefore it would be the Human Rights Commission meeting for the month of July as well. Mayor Harycki expressed that he was unable to attend the July 26 meeting and suggested July 27. Councilmember Cook stated that she was unsure if she could make the July 27 date. Motion by Councilmember Roush, seconded by Councilmember Polehna, to move the August 2, 2011 meeting to Wednesday, July 27, 2011. All in favor. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush, to adjourn at 7:58 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 11 of 12 City Council Meeting July 5, 2011 Resolution 2011 -101, directing payment of bills Resolution 2011 -102, resolution setting fee to Tap Room License (Brewers Only). Resolution 2011 -103, a resolution vacating part of North Broadway Street, Case No. 2011 -14 Ordinance 1036, an ordinance amending Section 43 -71 of the Stillwater City Code by authorizing the issuance of Micro - distillery and Brewer Taproom Licenses Page 12 of 12 City of S t��.�� �Ul ��u� esota T( hodamatiorn 'WHEREAS, the Minnesota Crime Prevention .Association, along with -AAA of Minnesota /Iowa, and local law enforcement agencies are sponsoring a statewide program called Night to Unite on .August 2n,,4 2011; and WHEREAS, Night to Unite is designed to get to know one another in your neighborhood; build neighborhood involvement by bringing police, and communities together; and to bring an awareness to crime prevention and local Caw enforcement efforts; and - WHEREAS, Night to Unite supports the idea that crime prevention is an inexpensive, effective tool in strengthening police and community partnerships; and - WHEREAS, Night to Unite provides opportunities to celebrate the ongoing work of law enforcement and neighborhoods in Stiffiwater by working together to fight crime and victimization and increase public safety for all citizens; and 'WHEREAS, the citizens of Stillwater play an important role in assisting the Stillwater Police Department through joint crime, drug and violence prevention efforts; WOW, 9'HEREFORE, I, Mayor Xen Haryck% do hereby call upon all citizens in the City of Stillwater to participate in Night to unite on .August 2, 2011. WOW, IrNCEREFORE, I, XEN HARYCXr, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim .August 2n6C 2011 - Night to Unite v-Map RESOLUTION 2011 -104 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $862,016.15 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 19th day of July, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -104 Abbott Paint Ace Hardware Advanced Graphix Inc. Amano McGann, Inc. Ancom Communication, Inc. Aramark Uniform Services Aspen Mills Associated Bag Company B & B Products /Rigs and Squads Ballis, Tom BCA /CJDN Conference Belkey,Angela Board of Water Commissioner Brady, Doug Burschville Construction Inc. C. Hassis Snow Removal & Yard Services Carquest Auto Parts CATCO Parts and Service Comcast County Materials Corporation Creative Services of New England Ess Brothers & Sons Inc. Gannaway,John Hardrives Inc. Impact Computers John Deere Landscapes /Lesco Johnson, Nancy Jurek, Andrew Kirvida Fire, Inc. Kustom Signals, Inc. Lake Elmo Oil, Inc LarsonAllen LLP LMC League of MN Cities Insurance Trust (0049) Lemoine Chyrisse Lennar LMC Insurance Trust Mac Queen Equipment Inc. Mattoon, Steve Menards Metropolitan Council Met Council Metropolitan Mechanical Contractors, Inc. MN Dept of Labor & Industry Gel Stain 64.82 Equipment Repair Supplies 531.58 Banner Dasher Board Decal Lakeview Health 110.00 Modify Cale Settings ,Configure Alarms 256.50 Ear Jack 82.00 Mats, Uniforms & Supplies 645.95 Uniforms 2,935.58 Fiber drums for evidence room 208.80 Repairs squad 219, 206, blazer, escape 865.98 Reimburse for Supplies 153.78 CJDN Connect Charge 270.00 Park Deposit Refund 100.00 WAC Charges 8,514.00 Reimburse Mileage 4/19 - 5/13/11 102.00 Sewer Interceptor Rehabilitation 344,063.67 Clean up Service 652.04 Equipment Repair Supplies 288.23 Ball Valve 31.22 Parking Ramp Video Cameras 3 Months 632.49 Storm Sewer Repairs 1,709.10 Supplies for Nite to Unite 202.95 Manhole covers, rings and glue 9,599.51 Reimburse for Uniform Boots 139.95 2011 Street Improvement Project 136,345.37 Hard Drive 311.70 Equipment Repair Supplies 141.03 Reimburse Parking Ticket 3.00 Refund 80% of permit fee 89.00 Vehicle Repair Charges 710.22 Vehicle Repair Charges 127.35 Fuel 339.04 Final Billing for 2010 Audit 14,767.00 Leadership Conference 285.00 Insurance 1,000.00 Reimburse for DARE Graduation Expenses 15.00 Grading Escrow Refunds 14,000.00 Home Insurance Workers Comp 2,091.90 Equipment Repair Charges 301.96 Education 500.00 Supplies 158.12 Wastewater Charge August 2011, 119,240.94 June 2011 SAC 17,661.60 Building Repair 1,019.94 Quarterly State Surcharge 3,302.12 EXHIBIT "A" TO RESOLUTION #2011 -104 Page 2 63.21 MN DNR Waters State Stream Protection & Improvement Loan 42,500.00 Municipal Emergency Services New fire truck accessories 4,607.26 NAPA Auto Parts Equipment Repair Supplies 42.67 National Business Furniture New chairs 907.90 Office Depot Office Supplies 242.68 Olsen Chain & Cable, Inc. Equipment Repair Supplies 39.70 Rose Floral Bedding Plants 125.69 Schilts, Cindy Reimburse for Work Tools 82.19 St. Cloud State University Training 366.00 Standard Spring Parts Equipment Repair Supplies 322.43 Stillwater Motor Company Vehicle Repair 28.60 Stillwater Towing Towing 80.16 Stillwater Township 2011 Annexation Pymt Per Annexation Agrmt 3,296.90 Sun Newspapers Publications 102.50 SW /WC Service Cooperatives Retiree Health Insurance & Cobra Health Ins. 55,967.69 T.A. Schifsky & Sons, Inc. Asphalt 694.78 Toll Gas & Welding Supply Maintenance Agreements 179.76 Tousley Ford Vehicle Repairs 527.64 Trans Union LLC Basic Service 5.00 U.S. Cavalry Uniforms 319.88 Verizon Wireless Internet & Cell Phones 1,659.95 Vermeer Sales and Service Equipment Repair Supplies 45.35 Viking Industrial Center Cones with reflective collars & Signs 1,217.33 Wallace, Vicky Park Fee Refund 100.00 Washington County Public Safety Radio 2nd qtr 800 MHZ Radio Service 8,901.78 Wondra, Gail Park Deposit Refund Pioneer Park 100.00 Yocum Oil Company Fuel 5,891.34 Zayo Telephone PW & City Hall (2 Months) 1,150.50 LIBRARY Aramark Rug & Towel Service 63.21 Avenet Website Development 460.00 Baker & Taylor Library Materials 359.55 BWI Library Materials 859.08 Brodart Library Materials 1,263.57 Grady, Chad Event Set Up 46.18 MacKenzie, Aaron Event Set Up 24.87 Midwest Tape Library Materials 213.35 Olson, Jacob Event Set Up 21.32 Peterson,Andrew Event Set Up 35.53 Petrie, Angela Programming and Audio 59.70 Washington County Historical Society Books 50.00 Xcel Energy Utilities 3,714.43 EXHIBIT "A" TO RESOLUTION #2011 -104 ADDENDUM Board of Water Commissioners Clareys Safety Equipment Emergency Medical Products, Inc. Emergency Sery Consulting, Inc Magnuson Law Firm Qwest Xcel EXHIBIT "A" TO RESOLUTION #2011 -104 Hydrant Repairs Truck Repairs Nitrile Gloves Feasibility Study Professional Services Telephone Electricity & Gas Page 3 4,270.55 433.10 346.54 11,260.50 6,564.33 367.80 17,526.42 TOTAL 862,016.15 Adopted by the City Council this 19th Day of July, 2011 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -104 Abbott Paint Ace Hardware Advanced Graphix Inc. Amano McGann, Inc. Ancom Communication, Inc. Aramark Uniform Services Aspen Mills Associated Bag Company B & B Products /Rigs and Squads Ballis, Tom BCA /CJDN Conference Belkey,Angela Board of Water Commissioner Brady, Doug Burschville Construction Inc. C. Hassis Snow Removal & Yard Services Carquest Auto Parts CATCO Parts and Service Comcast County Materials Corporation Creative Services of New England Ess Brothers & Sons Inc. Gannaway,John Hardrives Inc. Impact Computers John Deere Landscapes /Lesco Johnson, Nancy Jurek, Andrew Kirvida Fire, Inc. Kustom Signals, Inc. Lake Elmo Oil, Inc LarsonAllen LLP LMC League of MN Cities Insurance Trust (0049) Lemoine Chyrisse Lennar LMC Insurance Trust Mac Queen Equipment Inc. Mattoon, Steve Menards Metropolitan Council Met Council Metropolitan Mechanical Contractors, Inc MN Dept of Labor & Industry Gel Stain 64.82 Equipment Repair Supplies 531.58 Banner Dasher Board Decal Lakeview Health 110.00 Modify Cale Settings ,Configure Alarms 256.50 Ear Jack 82.00 Mats, Uniforms & Supplies 645.95 Uniforms . 2,935.58 Fiber drums for evidence room 208.80 Repairs squad 219, 206, blazer, escape 865.98 Reimburse for Supplies 153.78 CJDN Connect Charge 270.00 Park Deposit Refund 100.00 WAC Charges 8,514.00 Reimburse Mileage 4/19 - 5/13/11 102.00 Sewer Interceptor Rehabilitation 344,063.67 Clean up Service 652.04 Equipment Repair Supplies 269.60 Ball Valve 31.22 Parking Ramp Video Cameras 3 Months 632.49 Storm Sewer Repairs 1,709.10 Supplies for Nite to Unite 202.95 Manhole covers, rings and glue 9,599.51 Reimburse for Uniform Boots 139.95 2011 Street Improvement Project 136,345.37 Hard Drive 311.70 Equipment Repair Supplies 141.03 Reimburse Parking Ticket 3.00 Refund 80% of permit fee 89.00 Vehicle Repair Charges 710.22 Vehicle Repair Charges 127.35 Fuel 339.04 Final Billing for 2010 Audit 14,767.00 Leadership Conference 285.00 Insurance 1,000.00 Reimburse for DARE Graduation Expenses 15.00 Grading Escrow Refunds 14,000.00 Home Insurance Workers Comp 2,091.90 Equipment Repair Charges 301.96 Education 500.00 Supplies 158.12 Wastewater Charge August 2011, 119,240.94 June 2011 SAC 17,661.60 Building Repair 1,019.94 Quarterly State Surcharge 3,302.12 EXHIBIT "A" TO RESOLUTION #2011 -104 Page 2 63.21 MN DNR Waters State Stream Protection & Improvement Loan 42,500.00 Municipal Emergency Services New fire truck accessories 4,607.26 NAPA Auto Parts Equipment Repair Supplies 42.67 National Business Furniture New chairs 907.90 Office Depot Office Supplies 183.26 Olsen Chain & Cable, Inc. Equipment Repair Supplies 39.70 Rose Floral Bedding Plants 125.69 Schilts, Cindy Reimburse for Work Tools 82.19 St. Cloud State University Training 366.00 Standard Spring Parts Equipment Repair Supplies 322.43 Stillwater Motor Company Vehicle Repair 28.60 Stillwater Towing Towing 80.16 Stillwater Township 2011 Annexation Pymt Per Annexation Agrmt 3,296.90 Sun Newspapers Publications 102.50 SW /WC Service Cooperatives Retiree Health Insurance & Cobra Health Ins. 55,967.69 T.A. Schifsky & Sons, Inc. Asphalt 694.78 Toll Gas & Welding Supply Maintenance Agreements 179.76 Tousley Ford Vehicle Repairs 527.64 Trans Union LLC Basic Service 5.00 U.S. Cavalry Uniforms 319.88 Verizon Wireless Internet & Cell Phones 1,659.95 Vermeer Sales and Service Equipment Repair Supplies 45.35 Viking Industrial Center Cones with reflective collars & Signs 1,217.33 Wallace, Vicky Park Fee Refund 100.00 Washington County Public Safety Radio 2nd qtr 800 MHZ Radio Service 8,901.78 Wondra, Gail Park Deposit Refund Pioneer Park 100.00 Yocum Oil Company Fuel 5,891.34 Zayo Telephone PW & City Hall (2 Months) 1,150.50 LIBRARY Aramark Rug & Towel Service 63.21 Avenet Website Development 460.00 Baker & Taylor Library Materials 359.55 BWI Library Materials 859.08 Brodart Library Materials 1,263.57 Grady, Chad Event Set Up 46.18 MacKenzie, Aaron Event Set Up 24.87 Midwest Tape Library Materials 213.35 Olson, Jacob Event Set Up 21.32 Peterson,Andrew Event Set Up 35.53 Petrie, Angela Programming and Audio 59.70 Washington County Historical Society Books 50.00 Kcel Energy Utilities 3,714.43 ' ater 1 THE BIRTHPLACE OF MINNESOTA APPLICATION FOR PERMIT TO SELL Permit No 2011 -- 206 Location Lily Lake Park Organization 4th Annual Bean Bag Toss Tournament Organization Type (Individual, For - Profit, or Non- Profit) Non Profit Organization First Name Brian Last Name Nelson Address 118 West Olive Street Date of Birth: City Stillwater State MN Zip 55082 Mailing Address (if different than above) Stillwater Collision and Restore - sponsor Daytime Phone 707 -4088 Other Phone 430 -9513 Event (softball game, wedding, etc. Bean Bag Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day: Saturday, August 06, 2011 Beginning Time 10:00 AM Ending Day Sunday, August 07, 2011 Ending Time 2:00 PM Selling of Beer 3 -2 R Selling of Beer (over 3 -2)* ❑ Selling of Liquor* ❑ Selling of Wine* ❑ *Requires a temporary license through MN Liquor Control Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued ❑ Approved by City Council on CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.d.stillwater.mn.us oF T esr Minnesota Department of Public Safety OFP �- o,� Alcohol Gambling Enforcement Division and 444 Cedar St —Suite 133 `��•. >_ -� St. Paul, MN 55101 -5133 �q 'yT•' 3 of NIRt� y�•tas$ +� . (651)296 -9519 Fax(651)297 -5259 TTY (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED ,. TAX EXEMPT NUMBER c - Sco C" cz s STREE A DRESS r CI Y STATE ZIP CODE f ' (� A NAME OF PERSON M NG APPLICATION BUSINESS PHONE HOME PHONE 1.0 �+ (GS) 9 - � O ( ) DATES LIQUOR WILL BE SOLD Cf TYPE OF ORGANIZATION 0 ❑CLUB ❑CHARITABLE RELIGIOUS ❑OTHER NONPROF ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION FFICER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS -09079 (6/' STILLWATER PUBLIC LIBRARY 224 THIRD ST. N. STILLWATER MN 55082 To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2011 Capital Budget Release — Part II Date: July 13, 2011 At its monthly meeting on July 12, 2011, the Board of Trustees passed a resolution requesting that the City Council approve the release of funds from the library's 2011 capital budget to repair a crumbling cornice stone on the original 1902 portion of the building. In this project, the contractor will remove remaining loose stone and any previous patching, and repair the area using stone matching material. The project cost also includes the use of a scaffold and protection of landscaping. We have received two estimates for the repairs. One is for $3,090 and the other is for $2,880. We would like to engage Advanced Masonry Restoration, the low bidder, to perform the repair work. Memo DATE: July 19, 2011 TO: Mayor and City Council FROM: Sharon Harrison, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1" quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2 nd quarter of every year using the water consumption (obtained from the Water Board) from the 1 St quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1 St quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents /owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior /current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3 quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. EXHIBIT A SANITARY SEWER RATE ADJUSTMENT RECOMMENDATIONS Description of Issue Recommendation Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 53,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 40,000 gallons to 19,000 gallons Leaking Toilets Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 98,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 76,000 gallons to 50,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 27,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 33,000 gallons to 12,000 gallons Water Softener Malfunction Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 44,000 gallons to & Toilet Leaking 25,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 19,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 35,000 gallons to 13,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 24,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 40,000 gallons to 9,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 65,000 gallons to Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 14,000 gallons to 18,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 14,000 gallons to 9,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 27,000 gallons to 11,000 gallons Water Leak Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 40,000 gallons to 23,000 gallons Leaking Toilet & Outside Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 76,000 gallons to Faucet Running 18,000 gallons Water Softener Leaking Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 33,000 gallons to 12,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 37,000 gallons to 2 1, 000 gallons Broken Pipe Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 52,000 gallons to 13,000 gallons Water Softener Leaking Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 104,000 gallons to 31,000 gallons Leaking Water Softener Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 54,000 gallons to 13,000 gallons Leaking Valve Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 51,000 gallons to Irrigation System 22,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 35,000 gallons to 22,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 40,000 gallons to 14,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 14,000 gallons to 9,000 gallons Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 21,000 gallons to 11,000 gallons CITY OF STILLWATER MEMORANDUM TO: Mayor & City Council FROM: Sharon Harrison, Finance Director DATE: July 19,2011 SUBJEC Utility Billing Adjustments Description Recommendation 1 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 53,000 gallons to 19,000 gallons 2 Leaking Toilets Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 98,000 gallons to 50,000 gallons 3 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 27,000 gallons to 12,000 gallons 4 Water Softner Malfunction Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 44,000 gallons to & Toilet Leaking 25,000 gallons 5 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 19,000 gallons to 13,000 gallons 6 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 24,000 gallons to 9,000 gallons 7 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 65,000 gallons to 18,000 gallons 8 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 14,000 gallons to 9,000 gallons 9 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 27,000 gallons to 11,000 gallons 10 Water Leak Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 40,000 gallons to 23,000 gallons 11 Leaking Toilet & Outside Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 76,000 gallons to Faucet Running 18,000 gallons 12 Water Softner Leaking Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 33,000 gallons to 12,000 gallons 13 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1st qtr 2012 from 37,000 gallons to 21,000 gallons 14 Broken Pipe Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 52,000 gallons to 13,000 gallons 15 Water Softner Leaking Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 104,000 gallons to 31,000 gallons 16 Leaking Water Softner Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 54,000 gallons to 13,000 gallons 17 Leaking Valve Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 51,000 gallons to Irrigation System 22,000 gallons 18 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 35,000 gallons to 22,000 gallons 19 Leaking Toilet Adjust 3rd & 4th Qtr 2011 and 1 st qtr 2012 from 40,000 gallons to 14,000 gallons wa c City Council DATE: July 14, 2011 CASE NO.: 11 -18 APPLICANT: Daniel Schwarz, Lift Bridge Brewing Company PROPERTY OWNER: Stillwater West, LLC REQUESTS: A zoning text amendment to City Code Section 31 -325 entitled "Allowable uses in non - residential district" in order to permit limited bottling works as a Special Use Permit in the BP -O zoning District. COMPREHENSIVE PLAN DISTRICT: C - Commercial ZONING: BP -O, Business Park Office CC DATE: July 19, 2011 PREPARED BY: Michel Pogge, City Planne REVIEWERS: Community Development Director BACKGROUND Lift Bridge Brewing Company began operating their office, warehouse, and limited specialty beer production at 1900 Tower Drive West in the Spring of 2010. At that time, City Staff classified the limited production as an accessory use since it was limited to no more than 2,000 barrels of beer production annually. Currently all of their on -site production is kegged for distribution. Their main production currently occurs off -site. Lift Bridge Brewing Company approached the City recently asking to increase on -site production over the current limit of 2,000 barrels annually and to add a manual /semi- automated bottling line to the facility. The applicant has indicated that they would prefer to continue to produce most of their beer off -site; however, due to production constraints with their current contract brewers they desire the ability to produce their beer on -site when they are faced with capacity challenges. Limited Bottling Works in the BP -O District Page 2 SPECIFIC REQUESTS To proceed with on -site beer production the applicant has requested a zoning text amendment to City Code Section 31 -325 entitled "Allowable uses in non - residential district" to allow limited bottling works by special use permit in the BP -O zoning district. DISCUSSION The purpose of the BP -O zoning district is to provide "a district for office uses ". While a bottling works itself may not lend itself well to an office oriented zoning district, with some restrictions the use could be compatible with the surrounding office uses. From staff's perspective, the real impact from a bottling works operation comes from the noise it generates and the number of large vehicles traveling to and from the site. One way to address this is to limit the type of bottling equipment that can used. This approach will physically limit the number of bottles that can be realistically produced on the site thus limiting the amount of traffic and the noise. With the equipment restriction the limited bottle works use itself would remain a small component of the overall use that would occur on the site. The applicant has agreed to use only a manual or semi - automated bottling line without a conveyer system. This type of bottling works is very small. It would only fill and camp 6 to 12 bottle at a time, and can be operated by one or two employees. The bottling line is so small that noise and traffic are not concerns. ALTERNATIVES The City Council has the following options: 1. Approve the proposed zoning text amendment for bottling works in the BP -O zoning district. 2. Deny the proposed zoning text amendment for bottling works in the BP -O zoning district. 3. Continue the public hearing until the July 25, 2011 City Council meeting. STAFF RECOMMENDATION Staff recommends alternative 1. PLANNING COMMISSION RECOMMENDATION /ACTION The Planning Commission reviewed the request at their July 11, 2011 meeting. The Commission received no public comments. After reviewing and discussing the request, the Commission recommended that City Council approve the proposed zoning text amendment for bottling works in the BP -O zoning district. Additionally, the Commission approved a Special Use Permit for the limited bottling works pending City Council approval of the zoning text amendment. ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY ADDING "BOTTLING WORKS" IN THE BUSINESS PARK OFFICE ZONING DISTRICT AS A SPECIALLY PERMITTED USE THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Amending. City Code Chapter 31, Section 31 -325 by replacing the Industrial /Bottling works section of the use table with the following: 20 The bottling machinery is limited to manual /semi - automated bottling line without a conveyor system associated with the bottling line. Savings In all other ways City Code Chapter 31 shall remain in full force and effect. Effective Date This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of , 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk CA CBD VC BP -C BP -0 BP -I CRD PA PWFD Bottling works 20 SUP 16 SUP 20 The bottling machinery is limited to manual /semi - automated bottling line without a conveyor system associated with the bottling line. Savings In all other ways City Code Chapter 31 shall remain in full force and effect. Effective Date This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of , 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk Lift Bridge Brewing Company Dan Schwarz, CEO 1900 Tower Drive Stillwater, MN 55082 June 22, 2011 COMMUNITY DEVELOPMENT DEPARTMENT City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Zoning Amendment /Special Use Permit To Whom It Concerns: y� i t We respectfully request the following special use be added to the Business Park — Office (BP -O): Craft brewery producing not more than 25,000 barrels per year. This will allow our small operation to add a manual /semi - automated bottling line to package our product. It is a very small piece of equipment and is very manual. Please see the attached pictures and building layout drawing. If you have any questions, please feel free to contact me directly. Best regards, Daniel J. Schwarz, CEO Lift Bridge Brewing Company Phone: 888 - 430 -2337 x55 Mobile: 651- 226 -5223 Email: DangLiftBridgeBrewery.com Pictures of the bottling equipment follow: Lift Bridge Brewing Company June 22, 2011 Page 2 PLANNING ADMINISTRATION APPLICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER MN 55082 ACTION REQUESTED Special /Conditional Use Permit Variance Resubdivision Subdivision* Comprehensive Plan Amendment* Case No: Date Filed: Fee Paid: Receipt No.: Zoning Amendment* Planning Unit Development Certificate of Compliance Lot Line Adjustment *An escrow fee is also required to offset the costs of attorney and engineering fees. The fees for requested action are attached to this application. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) codes of supporting material are required. If application requires City Council review then a total of, twertty ,t , tj o s'bre required to be submitted. Review the Checklist to the Planning Administration Application Form for the complete list of required items that must be submitted. Any incomplete application or supporting material will cause your application to be rejected by the City. Required - Applications will be rejected without a legal description. A legal description is found on the deed to the property. Attach as an exhibit if necessary. After Planning Commission approvals, there is a 10 -day appeal period. Once the 10 -day appeal period has ended, the applicant will receive a zoning use permit which must be signed and submitted to the City to obtain the required building permits. PROPERTY IDENTIFICATION Address of Project 1 460 Touce - 7 00V es� Assessor's Parcel No. 3Z. 050 2- L 4� , C (GEO Code) Complete Property Legal Description* i-o+ )Z 610, 2 , t����- o v.�e et o - ( *Required - Applications will be rejected without a legal description) Tax - descriptions and property descriptions from the county are not acceptable. Zoning District �p Description of Project CoA "Y hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. l further certify l will comply with the permit if it is granted and used. " Required Property Owner L:A Ww— qe4� . LL( Mailing Address nob T6wQ-+r City - State - Zip S$JI VZ�Ae✓- r DIN 5 Telephone No. X51 - S2 Email �t bra }C6 er+1 s ai CiVYt� �, Qrw Signature (Sig r is r wired) If other than property owner Representative NA &k Z-- Mailing Address )DZY Slvd City - State - Zip S-� 1 /n/V Telephone No. 6 ! -2Z6 - `ZZ 3 Erna Sigr C. \DOCUMENTS AND SETTINGS',SWIEGAND',LOCAL SETTINGS \TEMPORARY INTERNET FILES\ CONTENT OUTLOOK \K6SUFJRY \PLANAPP -DOCX July 22, 2010 i�� t 'L� , �,% �, m � �� a« sm .. y�y t / ` � � . / \. lv� hot 11 ell CC '7110 PaQ.4 -�,4 t jdr-' 10 CY K 0, 7L NO A tic cy, pit L All, J�r 0-4:oMs-L Y #. r ix ti .. � � .: < .. y x � p .. ,. �' ,� i.. � ryi, �' i °.+ � d �§w '$N '„r 'x , �"" yi 5`� 3 � sx 1 � 5., ty �. w � p- � DATE: July 13, 2011 APPLICANT: City of Stillwater REQUEST: Amend City Code Ch. 33 by temporarily authorizing issuance of electrical permits and their inspections PUBLIC HEARING: July 19, 2011 REPORT AUTHOR: Bill Turnblad, Community Development Director BACKGROUND The State of Minnesota issues electrical permits within the City of Stillwater. It also does all of the electrical inspections. During the State shutdown all construction projects that require electrical permits or inspections are stalled. Therefore, City staff suggests adopting an amendment to Chapter 33 of the City Code to allow the City to issue electrical permits and contract for their inspections. SPECIFIC REQUEST Adopt the attached City Code amendment authorizing the City to issue electrical permits and perform electrical inspections. EVALUATION OF REQUEST The proposed ordinance would adopt the Minnesota Electrical Act by reference as part of the City Code. It would provide for permit issuance and inspection. The permit fee schedule would be adopted by reference to State Statute. City inspections would be performed by a licensed electrical inspector through a contract relationship with the City. The City would retain 25% of the fee and the contract inspector would receive 75% of the fee. When the State reopens for business, the Ordinance would expire and the State would resume issuing electrical permits and doing inspections. The City would continue inspections on only those electrical permits that were issued by the City. RECOMMENDATION Staff recommends adoption of the attached ordinance. COUNCIL REPORT ORDINANCE # CITY OF STILLWATER WASHINGTON COUNTY, STATE OF MINNESOTA AN AMENDMENT TO CHAPTER 33 OF THE CITY CODE OF STILLWATER, MINNESOTA. AN ORDINANCE AMENDING CHAPTER 33 BY ADDING THE MINNESOTA ELECTRICAL ACT TO SECTION 33 -1 OF THE CITY CODE The City of Stillwater ordains: SECTION 1: AMENDMENT Chapter 33 of the Stillwater City Code is hereby amended by adding Section 33 -1, subd. 4, (3) — (8) to the City Code which shall read as follows: (3) Authority to inspect. The City of Stillwater hereby provides for the inspection of all electrical installations, pursuant to Minn. Stat. §326B.36, subd. 6. (4) Compliance. All electrical installations shall comply with the requirements of the electrical code of the City of Stillwater and this ordinance. (5) Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minn. Stat. §32613.37. Any inspection or handling fees will be payable to the City of Stillwater. (6) Notice and appeal. All notices of violations and orders issued under this ordinance shall be in conformance with Minn. Stat. §326B.26, subd. 4. (7) Violations and penalties. A violation of the Minnesota Electrical Act is a misdemeanor. (M.S. §326B.082, subd. 16). (8) Sunset. This ordinance shall be revoked without further action of the city council once the Department of Labor and Industry is funded for the 2011 fiscal year by legislative enactment of a state budget. SECTION 2. PURPOSE The purpose of this amendment is to establish an electrical inspections program in the City of Stillwater that is administered and enforced by the City. SECTION 3. EFFECTIVE DATE Adopted by the City Council of the City of Stillwater on the day of .2011. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk 2 DATE: July 13, 2011 APPLICANT: City of Stillwater REQUEST: Approve Contract for Electrical Inspections REPORT AUTHOR: Bill Turnblad, Community Development DirectorT T BACKGROUND The State of Minnesota issues electrical permits within the City of Stillwater. It also does all of the electrical inspections. During the State shutdown all construction projects that require electrical permits or inspections are stalled. Therefore, City staff has suggested adoption of an amendment to Chapter 33 of the City Code to allow the City to issue electrical permits and contract for their inspections. If the City Code amendment is adopted by the Council, then the City would be responsible for electrical inspections. Since the City's Building Inspectors are not licensed to do electrical inspections, the City would have to contract with a licensed inspector to do those inspections. In anticipation of adoption of the suggested City Code amendment, City staff has contacted the inspector who currently does the electrical inspections within the City to determine whether he would be interested in working under contract with the City. He is interested and would do the inspections for the standard amount of 75% of the electrical permit fee. The City would keep the other 25% to cover administrative costs. In the interest of quickly finding a qualified inspector during the State shutdown, staff only negotiated with the current inspector, Joe Wheaton. Following the standard procedure of widely advertising the contract would have resulted in further delay to existing construction projects that have been halted by the State's inability to adopt a budget. SPECIFIC REQUEST Approve the attached contract with Joe Wheaton for electrical inspection services Attachment: Electrical Inspection Services Contract COUNCIL REPORT N CONTRACT THIS AGREEMENT, made July 12, 2011, between the City of Stillwater, a municipal corporation within the County of Washington, State of Minnesota, 216 North Fourth Street, Stillwater, Minnesota 55082, ( "City "), and Joe Wheaton, 6500 13 Ave. S., Richfield, Minnesota 55423 ( "Consultant "). SECTION ONE SERVICES TO BE PROVIDED Consultant will provide Electrical Inspection services for the City pursuant to the terms of this agreement. SECTION TWO PLACE OF WORK The services will be rendered primarily at the Consultant's own offices, and remote locations within the City of Stillwater, as scheduled by the Stillwater Building Official. SECTION THREE TERM AND TERMINATION The term of this Contract will commence on July 12, 2011. Either party may terminate this Contract at any time by giving written notice to the other. SECTION FOUR COMPENSATION City shall pay to Consultant an expense and accommodation fee of $75.00 per inspection for inspection on projects that have paid the permit fee to the State of Minnesota. This fee must be deposited with the City by the party requesting the inspection and paid by the City to the Consultant at least monthly. This fee will not reduce any payments due the Consultant by reason of the Consultant's duties performed for the State of Minnesota. For projects that will pay the permit fee to the City for permits issued by the City, the permit fee will be divided 75% to the Consultant and 25% to the City. SECTION FIVE RELATIONSHIP BETWEEN PARTIES The Consultant is not an agent or employee of the City and is not entitled to the benefits provided by the City to its employees. A SECTION SIX WORK STANDARDS Consultant shall control the conduct and means of performing the work and will perform all services required under this Contract in a manner consistent with generally accepted procedures, and State of Minnesota laws and rules. Consultant will be free to do work for others during those periods when under this contract with the City. SECTION SEVEN LIABILITY OF CONSULTANT The Consultant will be liable for any damages or charges incurred by reason of its negligence in connection with Consultant's services under this contract. Consultant shall not be liable for failure to provide, or delays in providing services. SECTION EIGHT TERMS TO BE EXCLUSIVE The entire Agreement between the parties with respect to this subject is contained in this Agreement. The provisions of this Agreement are for the benefit of the parties solely and not for the benefit of any other person or legal entity. SECTION NINE WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver, alteration or modification of any of the provisions of this Agreement will be binding unless in writing and signed by a duly authorized representative of both parties to this Agreement. SECTION TEN NO ASSIGNMENT WITHOUT CONSENT Consultant will not assign this Contract nor any of the rights and duties hereunder without the prior written consent of the City. SECTION ELEVEN WRITTEN NOTICE All communications regarding this Agreement should be sent to the Consultant and the City at the addresses set forth above, unless notified to the contrary. SECTION TWELVE GOVERNING LAW This Agreement is governed by the laws of the State of Minnesota. Dated: , 2011 CITY OF STILLWATER By: Ken Harycki, Mayor By: Diane F. Ward, City Clerk CONSULTANT: Dated: .2011 Joe Wheaton -3- MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: July 15, 2011 Subject: No Parking on West Olive Street between Greeley and William Street DISCUSSION: Staff has received a request to consider a no parking restriction on West Olive Street (Olive Street) between South Greeley Street (Greeley Street) and South William Street(William Street). This section of road is 28 feet wide and has a mix of uses, with 2 single family homes, and office building, senior care facility and ice cream store. During busy times for Nelsons Ice Cream vehicles are parking on both sides of the street including up to the intersection at Greely Street. In site visits, it was noticed that parking on both sides restricts sight distance the intersection at Greeley Street, creates the inability at times of passage of thru traffic, and pedestrians crossing the street in between the parked cars. Since it is illegal to park 30 feet from a stop sign and 25 feet from a crosswalk, staff has addressed or will address the issue of sight distance by painting the curb yellow on Olive Streeton the north and south side of the intersection at Greeley. The traffic committee met this past July 12 to discuss this issue and discussed a few options including: restricting parking on one or both sides of the street, distance of parking restriction and seasonal or year round restriction, and recommended that the parking be restricted year round at the north side of Olive Street from the intersection of Greeley Street to 145 feet east. They felt this would be the least disruptive to the area property owners and would displace the least number of parks cars onto adjacent streets. Staff also supports this recommendation. If approved sign would be installed along this segment of road. It is recommended that the Council consider and discuss the recommendation of the traffic committee, and if agreed pass a resolution RESTRICTING PARKING ON THE NORTH SIDE OF WEST OLIVE STREET FROM SOUTH GREELEY STREET TO 145 FEET EAST. RESOLUTION RESTRICTING PARKING ON THE NORTH SIDE OF WEST OLIVE STREET FROM SOUTH GREELEY TO 145 FEET EAST WHEREAS; upon request and further study, the north side of West Olive Street from South Greeley to 145 feet East is designated as no parking; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, to implement the traffic control change. Adopted by the Council this 19` day of July 2011. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk ti # Fact Sheet 1984: Cable TV comes to the St. Croix Valley. Bayport City Hall cablecasts first meeting in 1989 Stillwater City Hall cablecasts first meeting in 1985 Oak Park Heights cablecasts first meeting in 1989 1985: The first Community TV facility was located in the Washington County Courthouse. There was one employee and manual playback of programs. It was owned and operated by the cable company. 1994 The Community TV station moves to South Greely location. 1995: the Cable Commission created Valley Access Channels to oversee the Cable Company's Community Television Station and to produce programming. 1999: Central St. Croix Joint Cable Commission (Bayport, Oak Park Heights and Stillwater) takes over the daily operations of the Community TV station and hires emloyees. 2000: The name Valley Access Channels was adopted. 2000: Services our member cities paid for out of city budgets (City Meetings, Candidate Forums, ect.) were now paid for directly by Valley Access Channels. Cities may ask for cablecast as many meetings as they want covered. Cities can also do a monthly regular show or individual programs for police, fire, budget or other Shows. 2001: Valley Access Channels moved into our current location at the Valley Ridge Mall in Stillwater. 2003: Digital video equipment was purchased allowing high quality video productions by the public and our staff. Editing equipment and other upgrades to the Studio also improves our channels. For our city halls graphic machines (to allow agenda items to be seen by viewers) were paid for and installed by Valley Access. 2005: By 2005 programming for all four channels is up with a wide variety of local, national and international programs. Valley Access has more original program hours than most cable tv stations and all other Community TV stations in the country. 2006: Local school programs initiative is launched. High quality plays, concerts and choirs are recorded by staff then sold to parents to help defray our costs. This program has been so sucessful our staff produces over 75 school programs each school year. 2007: Valley Access upgrades graphic machines at all city halls. DVD Recorders are also purchased which improves quality. DVD players installed at Valley Access for high quality playback. 2010: High Definition (HD) cameras are now available to the public and staff. Productions can be produced at professional levels that can be output to digital and Blu -ray. Future Goals Valley Access Channels is working to provide: Funding to help our member cities purchase new equipment for their city halls. Webcasting of City Meetings. On Demand computer viewing of city meetings and Valley Access programming. City Hall access to our channels Bulletin Board for emergency information. Police /Fire Department access to our channels for emergency information. DVD and Mpeg2 playback from master control for higher quality. Digital cablecasting from our member cities and Valley Access. Digital cablecasting from Washington County Government Center. Increasing usage of facilities, camera checkouts. Upgrading the studio to HD. Upgrading WEB site. Our website, VACTV.org, is administered by staff. Cable drops at various city locations to allow live programming (Lowell Park, Washington County Fairgrounds, SAHS Field, SJHS Field, and other locations in our member cities.) TTalley Access Chapels 2010 Statistics Facility Usage Total Public Camera Checkouts 376 Member City Checkouts 257 Staff Checkouts 342 Member City Edit /Studio Uses 265 Member City Classes 36 Total Public Facility Hours 1062 Staff Facility Hours 2286 Cable Channels 14, 15, 16 & 18 Program Totals New Original Programs Cablecast Hours (All Channels) New Original Programs Total (All Channels) LIVE Programs (Member Cities /Washington County /District 834) Member Cities Programs (All Channels) Staff Government Programs (Channel 16) Staff School Programs (Channel 16) 2501 2258 254 678 256 153 Valley Access Channels serves the St. Croix Valley area including the cities of Bayport, Oak Park Heights and Stillwater. It is an area rich in history, music and many cultural events. We are privileged to be able to provide a wide variety of programming for our communities. Our staff of 4 plus many freelance crews of mostly high school students produced 153 programs for our local schools in 2010. This includes ten elementary schools, two Jr. High schools and Stillwater Area High School. We also produce a monthly program with our local school district and the superintendent called "Talk of the district ". Some of our other highlights are producing the Lumberjack Days Parade and concerts, Summer Tuesdays in the park concerts, safety camp in Bayport, National Nite Out in Bayport and Oak Park Heights and numerous local seminars and events. Local Boy /Girl Scouts, and schools utilize the studio to create programs. We produce numerous local government meetings live and recorded for our cities every month, as well as special meetings, candidate forums and other programs on request. Our public channel is 24/7 and provides 10 hours of original programming a day. Our inspirational channel has over 8 denominations producing programs ranging from local church services to diverse speakers and religious organizations in our area as well as from all over the country. I Lastly, our facility is state of the art with a studio and 3 edit suites for public use. We have Final Cut Pro for those looking for those more comfortable using Mac and we provide Vegas Pro Studio for those more comfortable using Windows computers. 6 digital cameras are available for checkout and 3 Sony HD camcorders. Anyone interested in stopping by for a tour give us a call at 651 - 430 -2921. We would enjoy meeting with you! Washington C ounty ** *BOARD MEETING CANCELLATION * ** COUNTY BOARD MEETING FOR JULY 19 2011 Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 Due to the National Association of Counties Annual Conference the July 19, 2011 Board Meeting has been Cancelled the Next County Board Meeting will be Held on July 26, 2011 It * *, * * ** ** ** ****** * * * ** ** * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** ("Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location July 19 Housing & Redevelopment Auth. Meeting 3:30 p.m. 1584 Hadley Avenue North — Oakdale July 21 Rush Line Corridor Task Force 3:30 p.m. White Bear Lake City Hall July 21 Community Action Program - Ramsey and Washington Counties 6:00 p.m. 450 Syndicate Street North — St. Paul July 21 Parks and Open Space Commission 6:00 p.m. Tour of Big Marine Park Reserve Assistive listening devices are available for use in the County Board Room .ee,.,....r...., -_.. ...._ .......ww.... ,.. �..,,.......,, w..........�,..,.,.. ....n ica�i war EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER W ashington Board of Commissioners Dennis C. Hogberg, District 1 COUn�y Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 BOARD AGENDA Lisa Welk, District 5 JULY 12, 2011- 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit yourpresentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Works — John Elholm, Parks Division Manager Minnesota Recreation and Park Association Award of Excellence for "Square Lake — Making the Stormwater Connection" 5. 9:15 Public Hearing — Survey/Land Management — Dennis O'Donnell, Senior Planner A. Consider Request by David and Cynthia Krueger for a Text Amendment to the Washington County Development Code — Wind Energy Conversion Systems B. Consider Amendments to the Washington County Zoning Map for Denmark Township 6. 9:50 Community Services — Dan Papin, Director Resolution — Recommendation for Selection of Managed Care Organizations to Provide Services to Residents Enrolled in some Publicly Funded Health Care Programs 7. 10:05 General Administration - Jim Schug, County Administrator Status Report on Minnesota Government Shutdown —Molly O'Rourke, Deputy County Administrator 8. 10:25 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:50 Adjourn 11. 10:50 to 11:20 - Board Workshop with Public Works Update on Washington County Transitways and Upcoming Board Actions and Timing 12. 11:20 to 11:50 — Board Workshop with Library Discuss Options for Library Open Hours ** *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JULY 12, 2011 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the June 21, 2011 County Board Meeting minutes. B. Approval to cancel the County Board Meeting of July 19, 2011, due to a lack of a quorum. C. Approval of contract with Dorothy Gause for legal services for Children in Need of Protection and Termination of Parental Rights cases. Public Works D. Adoption of resolution, final payments to the following contractors on the 2025 Government Center Campus Improvement project: Brothers Fire Protection Company in the amount of $37,498.95; County Materials Corporation in the amount of $53,473; and Glewwe Doors, Inc. in the amount of $33,452.20. E. Approval of Change Order #8 to contract with Parsons Electric, LLC, as part of the 2025 Government Center Campus Improvements project, in the amount of $33,048.72. F. Approval of Change Order #6 to contract with Advance Terrazzo & Tile Company, Inc. as part of the 2025 Government Center Campus Improvements project, in the amount of $4,156. G. Approval of Work Order #1 to County State Aid Highway (CSAH) 18 (Bailey Road) hot inplace overlay project with North Valley, Inc. in the amount of $14,518.66, and approval of resolution and final payment to North Valley, Inc. in the amount of $44,291.28 for the CSAH 18 overlay project in the City of Woodbury. H. Approval of Change Order #16 to contract with Glewwe Doors, Inc. in the amount of $12,724. Adoption of resolution for final payment to Asphalt Surface Technologies Corporation, a.k.a. ASTECH Corp. in the amount of $154,699.50 for the crack sealing road maintenance project. Sheriff's Office J. Adoption of resolution to open a Special Revenues Fund, 241- SHR- CodeRed System and update Fiscal Policy #2803 Fund Definitions to reflect the addition of this new Fund. This fund will be used to account for the financial activities of the CodeRED Emergency Notification System. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. REMINDER: NO BOARD MEETING JULY 19 — NATIONAL ASSOCIATION OF COUNTIES CONFERENCE MEETING NOTICES ** ("Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee July 11 MN Inter -City Passenger Rail July 12 Finance Committee Meeting July 12 Gateway Corridor Commission July 13 Tentative — MN -Inter County Assoc. July 14 Metro Transportation Advisory Board Policy Committee Time Location 10:00 a.m. State Office Building Room 5 — St. Paul 12:00 p.m. Washington County Government Center 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall 2:00 p.m. Kelly Inn, Sibley Room, 2 nd Floor — St. Paul 12:30 p.m. 390 Robert Street North — St. Paul Summary of Proceedings FYI Washington County Board of Commissioners July 5, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Commissioner Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she attended the Metropolitan Mosquito Control meeting with discussions on the 2012 budget; the Solid Waste Management Coordinating Board meeting; the Ramsey/Washington Resource Recovery Project Board meeting; and the Minnesota Association of Counties Futures Committee meeting where they reviewed and discussed the status of the Minnesota Association of Governments Investing for Counties (MAGIC) Act; and announced the Metropolitan Council will be holding public meetings for the potential transit cuts to the region; - Commissioner Lehrke — reported she attended the educational workshop on the St. Croix River, and the Red Rock Corridor meeting; - Commissioner Hegberg — reported he attended the Housing and Redevelopment Authority Board meeting with discussions on budget proposals and the need for senior housing; and received confirmation the Forest Lake to St. Paul bus service would continue through October or November 2011 as it is funded by the Rush Line Corridor Task Force; - Commissioner Kriesel — announced that he attended the Gateway Corridor joint meeting with the Technical Advisory Committee (TAC) and Policy Advisory Committee (PAC) with discussion on a wide range of alternatives and station locations; and expressed concern about the number of bus service closures related to the potential transit cuts in the region. Community Services Approval to provide a 30 day notice of contract cancellation for certain services not deemed essential to the life, safety and well being of our citizens; contracts include East Suburban Resources, Family Support Grant recipients, and Human Services, Inc. General Administration Approval of the following actions: - Revise IRS mileage reimbursement rate 55 cents per mile effective July 10, 2011; - Appoint David Korte, Stillwater, and Daniel Belka, Woodbury, as Citizen Representatives to the Groundwater Advisory Committee, terms expiring December 31, 2012; - Legislative update on the State shutdown and status on impact to the county; - Accept the 2010 Audit Committee Report; - Board correspondence was received and placed on file. Information Technology Approval of a contract with Next Chapter Technology to acquire and install the CaseWorks workflow management tool as a case management solution for the Department of Community Services child support division. Public Health & Environment Approval and authorization to enter into an agreement with the following contracted wellness program vendors for an onsite mini farmers market: Novack's Orchard, LLC; Schwartz Family Farms; and Zoua and Dang's Farm; Public Works Approval of the following actions: - Resolution No. 2011 -078, authorizing the submittal of applications to the Metropolitan Council for funding under the Regional Solicitation of Federal Transportation Projects Program for road and trail projects. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners June 28, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Commissioner Lisa Weik, District 5. Bill Pulkrabek, District 2; absent. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Lehrke — reported she will attend an educational workshop on water quality on the St. Croix and a Red Rock meeting this week; - Commissioner Hegberg — reported he attended the Forest Lake City Council meeting with a presentation on the Broadway Avenue project. Accounting and Finance Approval of contract with DLT Solutions for up to $99,990 to provide consultant support to optimize accountings system functionality in anticipation of a potential future need to migrate to an upgraded version of the software. Community Services Approval of the following actions: - Fraud Prevention Investigation Plan and Grant Application for the time period of July 1, 2011 through June 30, 2013; - Needs determination for East Suburban Resources to develop a new adult day training and habilitation program site. General Administration Approval of the following actions: - June 14, 2011, County Board meeting minutes; - Committee Reappointments /Appointments - Melissa Charley, Child Protection Citizen Review Panel; Martha Gerkey, Child Protection Citizen Review Panel; Sue Lewis, Child Protection Citizen Review Panel; Guy Sederski, Child Protection Citizen Review Panel; Margaret Hart, Child Protection Citizen Review; Panel; Jane Klein, Workforce Investment Board; Duane Gatzke, Workforce Investment Board; Russell Williams, Workforce Investment Board; Laurie Aaronson, Child Protection Citizen Review Panel; Gina Kuchenmeister, Workforce Investment Board; - Appoint Kenneth Heuer, Oakdale, to the Historic Courthouse Advisory Committee, term expiring December 31, 2012; - Resolution No. 2011 -076, certifying the 2010 census count question resolution challenge; - Resolution No. 2011 -077, acquiring Thomas and Jeanne Armstrong conservation easement and use Land and Water Legacy bond funds for the purchase; - Update on potential State government shutdown; - Appoint Commissioner Dennis C. Hegberg as voting delegate and Commissioner Autumn Lehrke as first alternate to the National Association of Counties Election to be held in Portland, Oregon on July 15 -19, 2011; - Changes to the Association of Minnesota Counties Policy Committee member assignments: General Government — remove Commissioner Hegberg and replace with Commissioner Lehrke and Commissioner Pulkrabek as first alternate; and Transportation — replace Commissioner Pulkrabek as first alternate with Commissioner Weik; - Workshop with Metropolitan Council member Harry Melander; - Workshop with Legislative delegation; - Board correspondence was received and placed on file. Human Resources Approval to accept Nationwide's deferred compensation revised plan document. Property Records & Taxpayer Services Approval of the following actions: - Plat of Nelsons Hillside Estate located in May Township; - Resolution No. 2011 -074, application to conduct excluded bingo from the St. Paul East Park Lions Club; - Resolution No. 2011 -075, application to conduct off -site gambling from the Ladies Auxiliary VFW Post 323. Public Works Approval to direct staff to continue work on the Broadway Avenue project as described in Option 2. Sheriff Approval to use fund balance of $8,000 from the Sheriff's Office 911 Fund to pay the Sheriff's Office portion of the start-up costs for the county's new CodeRed Emergency Notification system. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners June 21, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Commissioner Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Hegberg reported on the CTIB (Counties Transit Improvement Board) meeting and the report received on transit ridership; and the Ramsey /Washington Community Action Program meeting; - Commissioner Pulkrabek — asked that Ken Heuer be appointed to the Historic Courthouse Advisory Council; reported he has an upcoming meeting with a constituent to discuss the County Road 19 project; and plans to attend the National Association of Counties (NACo) conference in July; - Commissioner Lehrke — reported she attended the Grey Cloud Island, Cottage Grove, Newport and St. Paul Park city council meetings; toured the HSI facilities in Cottage Grove; addressed constituent concerns about the condition of County Road 19; and addressed concerns from the Newport business community related to CTIB; - Commissioner Weik — stated for the public record she opposed additional spending at this time by sending three commissioners to the NACo conference in July; she met with constituents about concerns with cars passing illegally in the right turn lane on County Road 19; reported on attending the Association of Minnesota Counties District X Board meeting; Minnesota Inter - Counties Association meeting; and the Solid Waste Management Coordinating Board forum. Community Corrections Approval of the following actions: - Renew grant agreement with the Minnesota Department of Corrections for remote electronic alcohol monitoring; - Accept S.T.O.P (Services, Training, Officers, Prosecutors) grant funding applied for and granted to Tubman for interagency planning, training, and coordination to address domestic violence; - Resolution No. 2011 -069, authorizing renewal of the Joint Powers Agreement between the State of Minnesota and the Sentence to Service Program. General Administration Approval of the following actions: - June 7, 2011, County Board meeting minutes; - Update given on the Audit Committee; - Reconsider the motion made on June 14, 2011 to send a letter advising Governor Dayton to sign the budget bill and direct staff to draft letter for approval by the Board; - Legislative update on the impending State shutdown and impact to the county; Commissioners discussed sending three commissioners to the NACo conference in July, motion to send two commissioners failed; - Board correspondence was received and placed on file. Information Technology Approval of Resolution No. 2011 -070, for the rejection of bids for the fiber optic cabling project between Stillwater Government Center and the Forest Lake Service Center. Public Health & Environment Approval of the following actions: - Set public hearing for hazardous waste management ordinance for Tuesday, July 26, 2011 and authorize publication of notice according to law; - Send a comment letter to the Minnesota Pollution Control Agency on a proposed amendment to Minnesota Rules, Chapters 7001 and 7035 relating to landfill siting. Property Records & Taxpayer Services Approval of a 1 -5 day temporary on -sale liquor license for the VFW Post 323 for August 3 -7, 2011. PnhHe Wnrke Approval of the following actions: - Resolution No. 2011 -071, for the rejection of bids for the 2011 pavement preservation project; - Resolution No. 2011 -073, to acquire Austin property for inclusion into Cottage Grove Ravine Regional Park. Sheriff Approval of the following actions: - Increase home detention and work release program participant fees; - Resolution No. 2011 -072, authorizing the Sheriff's Office to enter into a renewal of the Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension, Minnesota Internet Crimes Against Children Task Force (MICAC). A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Washington Board of Commissioners }' Dennis C. Hegberg, District 1 County Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 BOARD AGENDA Lisa Weik, District 5 JUNE 14,2011- 9:00 A.M. 1., 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. Regional Railroad Authority Minutes — April 12, 2011 D. Resolution — Allocating $40,000 of 2009 Counties Transit Improvement Board Funds for the Gateway Corridor Alternative Analysis Study E. Budget Amendment of $60,000 for Partial Funding of the Additional Managed Lane Alternative to the Gateway Corridor Alternative Analysis Study F. Amendment #1 to Contract with C112M Hill, Inc. G. Adjourn 2. 9:15 Washington County Board of Commissioners Convenes Roll Call 9:15 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card befoltbe meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments adcbssed to individual Board members will not be allowed. You are encouragedto limityourpresentationto no more thanffve minutes. The Board Chair reserves the right to limit an individual'spresentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 4. 9:20 Consent Calendar — Roll Call Vote 5. 9:20 General Administration - Jim Schug, County Administrator Resolution - Council on Local Results and Innovation Performance Measurement Program — Amanda Hollis — Management Analyst II 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments mutters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action durinkis time. Any action necessary because of discussion willbe scheduled for a future board meeting. 7. Board Correspondence 8. 9:55 Adjourn 9. 10:00 to 10:20 - Board Workshop with Public Works Update on the Counties Transit Improvement Board June 15 Meeting Agenda Items MEETING NOTICES" ("Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location June 13 Solid Waste Mgmt. Coord. Board Forum 8:30 a.m. 179 Robie Street East — St. Paul June 15 Workforce Investment Board 8:30 a.m. 6043 Hudson road, Suite 170 - Woodbury June 15 Counties Transit Improvement Board 8:30 a.m. 90 West Plato Blvd — St. Paul June 15 Metro Transportation Advisory Board Program & Advisory Board 12:00 p.m. 390 Robert Street North — St. Paul June 16 Community Action Partnership - Ramsey and Washington Counties 6:00 p.m. 450 Syndicate Street North — St. Paul Assistive kstening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JUNE 14 2011 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the May 24, 2011 County Board Minutes. Community Services B. Approval of Amendment Number One to the grant contract with the Minnesota Department of Human Services for the Chemical Health Care Home Pilot Project. This amendment extends the term from August 1, 2010 to June 30, 2013 and allocates additional funding. Information Technology C. Approval of a three year agreement for Email Encryption Support with ZixCorp Systems, Inc. Public Health and Environment D. Approval of and authorization for the County Board Chair and the County Administrator to enter into an agreement with the Minnesota Department of Health for an amendment to the Statewide Health Improvement Program (SHIP) grant funding in the amount of $69,545 for the period of July 1, 2011 until September 30, 2011. Public Works E. Approval of Amendment No. 2 to contract with Toltz, King, Duval, Anderson and Associates (TKDA) for final design services on the Hardwood Creek Trail Bridge over County Road 83 (11`" Avenue Southwest) in the city of Forest Lake. F. Approval of Amendment No. 1 to contract with Bonestroo for construction inspection services on the Hardwood Creek Trail Bridge over Broadway Avenue in the City of Forest Lake.. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.