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HomeMy WebLinkAbout2011-07-21 DTPC Packet6. ADJOURNMENT iliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, July 21, 2011 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MAY 19, 2011 MINUTES 4. NEW BUSINESS 4.01. Parking Ramp Camera Change Out 4.02. Parking for Downtown Residents 5. OTHER BUSINESS 5.01. Update on City Council Decisions a. Lowell Inn Parking Ramp Fee b. Summer Tuesdays Parking Fee 5.02. Councilmember Menikheim Discussion on Parking Enforcement agenda discussion action call to order Aimee called the meeting to order at 8:34 a.m. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. approval of April minutes A motion was made and seconded to approve the April 21, 2011 meeting minutes. The motion passed in a unanimous voice vote. David will forward approved minutes to the Stillwater city clerk. Stillwater trolley parking permit renewal Bill presented a request from Bob Raleigh of Stillwater Trolley Co. to have his 2011 on- street parking permit approved for his two trolleys. City staff recommended approving these permits at a rate of $645 for each of the two trolleys. (It was thought fair to charge Stillwater Trolley Co the same as Trolley Tours LLC , whose rate had previously been approved by the Commission and the City Council.) A motion was made and seconded to approve this request at a cost of $645 for each of the two spaces for a total of $1,290. The motion passed in a unanimous voice vote. Bill will forward the recommendation to the City Council. Lowell Inn agreement for parking ramp Bill presented a proposal from the Lowell Inn to pay 1% of its gross annual sales as its annual parking ramp usage fee. They requested this change as the current arrangement of tracking ramp usage and submitting reports to the City is complicated and time consuming After discussion a motion was made and seconded for the City to enter into an agreement to set the Lowell Inn's parking ramp fee at 1% of gross annual sales, or the 2011 estimated fee schedule amount of $9,410, whichever is greater. Conditions of the agreement include that the base rate (fee schedule) would increase as the City increases ramp usage fees and the City's Finance Director would verify The Lowell Inn's tax returns of gross annual sales. In return the Lowell Inn would no longer have to track its ramp usage or submit reports to the City. The motion passed in a unanimous voice vote. Bill will forward the recommendation to the City Council. Commissioners present: Commissioners absent: City staff present: Submitted by: Draft Stillwater Downtown Parking Commission Meeting Minutes May 19, 2011 Item 3 Aimee Peletier, chair/business; David Korte, secretary /resident; Gerald Helmberger, resident; Dave Junker, resident; Sherri Hopfe Franke, business Jeff Johnson, vice - chair /resident; Daren Anderson, resident Doug Menikheim, councilman; Bill Turnblad, community development director; Dennis Pasket, parking enforcement officer, John Gannaway, police chief David Korte update on new parking ramp equipment Bill briefly updated the Commission on the ramp cleaning and installation of the new equipment; both updates were included in the Parking Ramp Update newsletter. He said the new ticket dispenser and proxy card readers are installed and working well. As part of the system, businesses can buy a validater from the City to validate customer parking ramp tickets. Aimee complimented Bill and Mike Pogge on their recently published article, in the city's newsletter, on downtown parking. She also complimented Bill on the work he did on the "Parking Ramp Update" which had just been published. Rumble on the Deck Bill presented the Freight House's plan for the 16 annual Rumble on the Deck this July 14 They want to reserve Lot 3 from 3 PM to 10 PM. A motion was made and seconded to approve the request, charging the established fee of $9 /day /parking spot for a total of $225. The motion passed in a unanimous voice vote. Bill will forward the recommendation to the City Council. Commissioners & staff items Gerald informed the commission that the Stillwater Convention and Visitors Bureau is purchasing bulk parking passes and using them as part of a plan to track effectiveness of ads by placing them in gift bags to visitors. Dennis said some of the lots need striping and wanted to know if the Commission is willing to fund it. The Commission had questions about costs, specific lots, and the funds available. At the next meeting John will have information on the Enterprise Fund to assist with the decision on whether or not to stripe some parking lots. Update on City Council decisions Bill updated the commission on recent City Council actions pertaining to parking commission recommendations: • Art Fair: The Council approved the application at a cost of $2,313; the Commission had recommended the cost be $3,627. • Mr. Okerman's request: The Council approved his request at the real operational cost of $25 a month through this season. next meeting The next meeting will be Thursday, June 16, 2011 at 8:30 a.m., Conference Room 213, City Hall. Bill will send out an agenda and supporting documents before the meeting. adjourn A motion was made and seconded to adjourn the meeting at 9:20 a.m. and passed in a unanimous voice vote. agenda discussion action draft Memo Community Development Department To: Parking Commission From: Michel Pogge, City Planner Date: Thursday, July 14, 2011 Re: Ramp Video Surveillance System Message: The Video Surveillance System has been operating at the ramp since March. During this time no gate arms have been broken and the number of incidents has fallen dramatically compared to a year earlier. Additionally, the system has been invaluable in helping identify individuals who have caused issues at the ramp. Overall, staff has been very happy with the system. The camera on the upper deck of the ramp that monitors the 3 Street entry and exit gate is less than desirable. Due to the angle of the camera and the distance from the gate arm the image is distorted making it impossible to read license plates and make out people entering the ramp using that entry point. The camera is useless as is. Our contractor agrees that the camera is not performing well. They have proposed replacing the fixed dome camera with a higher resolution box camera. They have agreed to buy back the existing camera at the price we paid ($1,610) for it as part of the change out. The new camera costs $2,973 installed. The City's cost for the new camera is $1,363 (camera cost minus credit for the old camera). There are a number of reasons the new camera costs more including: 1. The new camera is a higher resolution camera 2. The new camera lens will have a higher zoom factor 3. Unlike the existing dome camera that has a built in heater the new camera requires a separate heater and external power supply, which adds cost. If the equipment would have been originally specified correctly, this is the camera we would have selected. Since the vendor is willing to buy back our old camera at the City's original cost, we are recommending that proceed with swapping out the camera at a cost of $1,363. From the desk of... Item 4.01 Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 email: mpogge @ci.stillwater.mn.us BACKGROUND DISCUSSION ACTION attachment: Downtown Parking Map jjlwater THE B I R T H P L A C E O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 14, 2011 RE: Parking for Downtown Residents There are a number of ways to respond to the request. They include: The Parking Commission should consider choosing a course of action. (Item 4.02 Currently Main Street residents between Nelson and Myrtle tend to park in Lot 4 (east of Water Street Inn) because it is the closest 24 hour permit lot for many of them. However, the lot is very popular with special events organizers. Because of the number of special events that preempt residential permit parking, Lot 4 is not useable for residential parking during much of the summer. For example, many Tuesday evenings are eliminated by Summer Tuesdays. Most Wednesdays are eliminated by Crusin' on the Croix. The 4 of July and Lumberjack Days reserve the lot. The many events force residents to park further away in Lots 5, 7, 12 or 13. Therefore, Eric Beaudry, a downtown resident, recently requested that Parking Lot 3 become a 24 hour lot by permit. 1. Consider making Lot 3 a 24 hour permit lot as requested. 2. Consider making one row of parking in Lot 3 available by permit on a 24 hour basis. 3. Consider pursuing either of the first two courses of action, but charging $25 or $30 a month for these premium 24 hour permit spots instead of the standard $10 per month permit fee. In return for the extra fee, vehicles for these permit spaces would not be booted every time there is an event in the lot. Or at least give these permit holders a week notice if they are going to be preempted by an event. 4. Leave the status of each of the downtown lots as they are. • 13 free parking lots with over 750 parking spots • 2 pay Jots with 208 spots • on- street parking is three hours • 31 handicapped spots • Parking ramp with 250 spots New Stillwater Chamber of Commerce Address: 1957 Northwestern Avenue 651-439-4001 St Michael's Church FREE PARKING 4 Hour Limit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water St. Lot Lot 12 Olive St. & 2nd Lot Lot 13 UBC Lot 3 Hour Limit Lot 3 Chestnut St. Lot Lot 6 Maple Island Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Main St. Lot 10 Mulberry St. /Second St. Lot Historic Courthouse Andiamo Showboats St. Croix River Z m St Mary's Cub Foods Headquarters GO 4 Joseph Wolf Building Commander LIMITED FREE PARKING After 6 pm and All Day Sat. and Sun. Lot 14 Riverview Lot (Cub) Lot 15 Mulberry St. Lot • PAY PARKING $3.00 All Day Lot 2 River Lot (Nelson /Chestnut) $5.00 All Day Lot 1 South Main St. Lot Pay Parking Lots 1 & 2 Effective & Enforced: May 1 - Oct 31 Dock tale SAM Lowell Park • • • • • FOURTH THIRD SECOND Freighthouse S. MAIN STREET (HWYs 36 & 95) WATER Legion n s 4- N. MAIN STR City Hall / Police / Fire Dept Post Office Trinity Church Library RAMP 3 m I nI RIVER MKT PARKING ONLY Lowell Park Gazebo O PERMIT PARKING Parking permits cost $10 per month and entitle the owner to parkin any of the white circled parking lots (4, 5, 7, 11, 12, 13 & 14) for 24 hours. Note: Lot 7 has permit parking in 50 spaces only as marked on site. To obtain a parking permit, visit City Hall between 8:00 a.m. and 4:30 p.m. Monday- Friday or call (651) 430 -8800. Posted time limits will be enforced year round Stillwater is a handicap friendly city with 31 designated spots. All city owned lots have handicapped parking. All on street parking is three hour limit unless otherwise designated. Posted time limits will be enforced year round. If you received a parking ticket you can pay the ticket over the phone by calling 651 - 430 -8800 weekdays. During special events parking may be altered. Lot 7 has permit parking in 50 spots only as marked on site. PD PePPY's Stillwater Yacht Club n Pioneer Park Washington County Historic Museum STILLWATER PARKING RAMP: Daily Rate (M -F) $3.00 Weekends $5.00 Special Events $10.00 Vouchers available 25 minimum Contact City Hall: 651 -430 -8800 250 spots available PUBLIC RESTROOMS *No boat or trailer parking on any street or parking lot in the downtown business district. www.ci.stillwater.mn.us