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HomeMy WebLinkAbout2011-06-07 CC MIN' "U fY[ YINTN ►IYtE [f YIIYN EIITN CITY COUNCIL MINUTES June 7, 2011 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Menikheim, Roush, Polehna, and Mayor Harycki Absent: None Staff present: City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Planner Pogge City Clerk Ward OTHER BUSINESS Presentation of Wellness Program 4:30 P.M. Rose Holman, MIS, reviewed the request for a City wellness program. She informed the Council that the purpose of the program is to eventually reduce the medical insurance premiums that the City and employees pay for. She reminded Council that the initial wellness analysis was funded with a grant received from Washington County through the Statewide Health Improvement Program (SHIP). Working with a consultant from AdvantageHealth (a local wellness vendor), a Health Risk Assessment (HRA) and Health Needs and Interest Survey was implemented with the employees of the City. She stated that there were 57 employees who participated, and that the information from the assessment and survey results will help to develop a Wellness Program, a three year Wellness Plan, and two policies for the City. Kris Keykal, from AdvantageHealth, reviewed a presentation relating to the initial wellness analysis and the three year program. Mayor Harycki indicated that the budget for this program should be part of the budget process coming up in July and August. Ms. Holman stated that at this time she is requesting the adoption of the program, physical activity and nutrition policies, and that she would bring the proposed budget before Council during the budget process. Councilmember Roush felt that the policies were dictating what employees eat and that it should be guidelines instead of policies. Ms. Holman explained that the intent of the policies not to dictate, but rather that the City would have healthy alternative options at potlucks, etc. He also expressed concern about the morale of employees if some got rewarded with time off and others did not. Ms. Holman stated that the program is open to all employees to participate so they all have the opportunity to participate and earn the benefits of the wellness program. City Council Meeting June 7, 2011 Councilmembers Polehna and Cook stated that their employers provide this type of program. Councilmember Menikheim felt that this program was a good program and expressed an interest in participating. Motion by Mayor Harycki, seconded by Councilmember Cook, to adopt Resolution 2011 -89, approving City of Stillwater Wellness Program, however Ms. Holman will present budget information during the budget process. Ayes: Councilmembers Polehna, Cook, Menikheim and Mayor Harycki Nays: Councilmember Roush Pedestrian Walkway Restroom Follow -up Bill Hickey, Collaborative Design Group, provided Council with the latest rendering of the proposed restrooms as part of the Pedestrian Walkway project. It was Council consensus that they liked the design and preferred Option C and D of the Frieze and Masonry Options. STAFF REPORTS Police Chief Gannaway informed the Council of the proactive steps the department has been taking relating to burglaries in the City. He stated that officers are checking for locked doors on homes and vehicles and placing informational materials in the form of door hangers and flyers to remind residents to lock up their homes, garages and vehicles. He wanted to inform the residents what this information meant. Councilmember Cook asked what the police department is doing to apprehend the responsible parties, because this approach is putting the responsibility on the residents and this needs to be solved. Chief Gannaway responded that three people have been caught and that the department is tackling the problem because the perpetrators need to be held accountable. He also stated that this method will make fewer opportunities for the thieves. Fire Chief Glaser informed the Council that the Stillwater Marathon went well from the fire side. He also informed the Council on Fire Department activities that included a water rescue and fire in Stillwater Township that sustained injuries. He mentioned that in the Council's packet was information relating to the Bloomington Police Department's method of operation and budget. He also indicated that the department will be receiving the new truck next week, and he will be unable to attend the 7:00 p.m. meeting due to mandatory training. Community Development Director Turnblad indicated that Armory and staff are meeting today through Thursday, noon, discussing the Planning Programming Design Charette and the progress is moving well. Public Works Director Sanders reported that a meeting has been held with FEMA, and that up to 75% reimbursement of our expenses is hoped to be achieved. He also informed the Council that staff has a meeting scheduled with the Corps of Engineers on June 16th relating to the levee project. On a question from the Mayor, Mr. Sanders replied that if he didn't receive the minute notes from the Corps by next Thursday, he would contact them. Finance Director Harrison reviewed the proposed budget calendar. Page 2 of 9 City Council Meeting June 7, 2011 Motion by Councilmember Polehna, seconded by Councilmember Cook, to schedule the budget meetings on August 16, 2011, from 4:30 p.m. to 6:00 p.m., and August 23, 2011, from 4:30 p.m. to approximately 10:00 p.m., with August 30th being an alternative date. All in favor. Heritage Preservation Commission program priorities Chairperson Lieberman, and Commissioners Johnson, Tomten and Brach provided an overview of the commission's responsibilities for the City and the housing stock in the historic neighborhoods. They also provided information and proposed changes to the demolition ordinance, which at present only affects approximately eight properties in the City and asked Council for approval to proceed with the public process on changing the demolition ordinance. Motion by Councilmember Cook, seconded by Councilmember Roush, authorizing the public process for the proposed changes to the demolition ordinance. Mayor Harycki recessed the meeting at 7:03 p.m. for a 20 minute break. RECESSED MEETING Mayor Harycki called the meeting to order at 7:28 p.m. Present: Councilmembers Cook, Menikheim, Roush, Polehna, and Mayor Harycki Absent: None Staff present: City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Pledge of Allegiance. APPROVAL OF MINUTES 7:00 P.M. Possible approval of May 17, 2011 regular meeting minutes and May 20, 2011 special meeting minutes Councilmember Cook requested that the minutes clarify that she did not vote against the other items on the consent agenda, except the list of bills. She also asked if the May 20, 2011 minutes of the retreat in the packet are the extent of the minutes. City Clerk Ward informed the Council that the microphone on the portable recorder had malfunctioned, and that most of the discussions could not be heard, therefore Mr. Hansen prepared the minutes from his notes. Councilmember Cook felt that there was a lot of important discussion and asked that staff try to enhance to see if it is possible to hear it. Ms. Ward stated that she would have IT take a look at it. Page 3 of 9 City Council Meeting June 7, 2011 Councilmember Menikheim requested that the amount of the TIF money transferred to pay on the parking lot debt be indicated in the minutes, which was $1,000,000. City Clerk Ward informed the Council that a resolution was prepared that indicates the amount in the Mayor's signature file, and that the minutes will be corrected. Motion by Councilmember Menikheim, seconded by Councilmember Cook, to approve the minutes as amended. All in favor. OPEN FORUM Dorothy Jackim, 1624 McKusick Lane, thanked the Council for the gravel that was placed around McKusick Lake. Council informed the resident that another resident donated the gravel to the City for that trail. CONSENT AGENDA 1. Resolution 2011 -87, directing payment of bills 2. Possible approval of temporary liquor license — St. Mary's Church — Wild Rice Festival - September 11, 2011 3. Resolution 2011 -88, delegating legal signing authority Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the Consent Agenda. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS ible Code Section 31 -1, Subdivision 5 entitled Establishment of Districts: possible approval of 2 "" reading for Ordinance 1033, an Ordinance amending the Stillwater City Code an Ordinance amending the Stillwater City Code Section 31 -1, Subdivision 5 entitled Establishment of Districts; and possible approval of 2 nd reading of Ordinance 1034, an Ordinance amending the Stillwater City Code by creating a Park, Recreation or Open Space (PROS) Zoning District Community Development Director Turnblad confirmed that the ordinances as presented had no changes from the 1 St reading. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Ordinance 1032, an Ordinance amending the Stillwater City Code Section 31 -1, Subdivision 5 entitled Establishment of Districts; Ordinance 1033, an Ordinance amending the Stillwater City Code an Ordinance amending the Stillwater City Code Section 31 -1, Subdivision 5 entitled Establishment of Districts; and Ordinance 1034, an Ordinance amending the Stillwater City Code by creating a Park, Recreation or Open Space (PROS) Zoning District. Page 4 of 9 City Council Meeting June 7, 2011 Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki Nays: None Possible approval of 2nd reading of Ordinance 1035 an ordinance prohibiting fishing from the Interstate Bridge Councilmember Cook expressed that she had received feedback on this ordinance, and that she contacted the head of the Water Patrol for the Washington County Sheriff to gauge the amount of concern and the Sergeant responded that he had not received any complaints in his career. Councilmember Cook stated that she has had a change of heart, because she observed a father and son walking on the bridge to fish. Mayor Harycki felt that this was an accident waiting to happen with the amount of boat traffic going under the bridge. Councilmember Polehna suggested that the ordinance should not be passed to accommodate one person and that the City doesn't own the bridge. City Attorney Magnuson explained that the original charter describes that the City's boundaries extend to the Wisconsin shore. He indicated that Council was within its rights to pass this ordinance. Councilmember Menikheim also had a change of heart by the image of a father and son fishing from the bridge, and felt that boaters should be aware of what is ahead of them. He added that the Council should not legislate against something that it is not a problem. Motion by Mayor Harycki to adopt Ordinance 1035, an ordinance prohibiting fishing from the Interstate Bridge. Motion died for a lack of second. NEW BUSINESS Possible approval of Stillwater Trolley annual parking permit Community Development Director reviewed the annual parking permit history of the Stillwater Trolley. He informed the Council that the Downtown Parking Commission reviewed the request and recommended that the fee be increased to the same rate to be charged to the Trolley Tours LLC, which is $645 for one space. Stillwater Trolley uses two spaces therefore the rate would be $1,290. Councilmember Menikheim felt that because Mr. Raleigh has over 22 years of dedicated and good service to the community, and that anyone that reaches 22 years of business in the City, deserved a similar discount. The rest of the Council felt this would be opening a can of worms and that setting a precedent would not be in the best interest of the City, as it would show favoritism to a particular business. On a question from Councilmember Polehna, Community Development Director Tumblad reviewed the history of the ticket booth and its placement on public land, indicating that originally it was on private land, but when the railroad tracks were sold to the City it became public. Councilmember Polehna asked if the City will have to find a new location for the ticket booth when the Gateway Trail proceeds. City Attorney Magnuson explained that if the Gateway Trail proceeds and the City needs the property back, Stillwater Trolley will have to find a new Page 5 of 9 City Council Meeting June 7, 2011 location, because no matter how long public property is used, adverse rights would never be gained. The City would not be responsible for finding another location for the for the Trolley booth. Motion by Councilmember Cook, seconded by Councilmember Roush to approve the parking space use by Stillwater Trolley in the amount of $1,290.00 for 2011. Motion passed 4 -1 ( Menikheim against). Possible approval of Fire Muster Special Event and contract City Clerk Ward reviewed the special event of the Fire Muster Special Event. She informed the Council of the contract, Downtown Parking Commission recommendation for parking spaces, and use of City Services. She stated that the event applicant was not certain on the number of vendors, and in that case, the applicant would be charged after the event for actual use of outlets or City materials. Mr. Rick Wente reviewed the proposed event, however he didn't know if the event would take place on June 26 because of the water on Sam Bloomer Way. He stated that he didn't think he would need the River Market Lot, however would be willing to pay $50.00 to hold the gravel City lot should some fire trucks need to be parked. Motion by Councilmember Roush, seconded by Councilmember Cook, to adopt Resolution 2011- 90, approving 2011 Fire Muster Contract, with date to be determined. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki Nays: None Possible approval of St. Croix River Association Special Event for camping at Kolliner Park City Clerk Ward reviewed the St. Croix River Association Special Event requesting the use of Kolliner Park for camping and possible City materials cost. Councilmember Polehna informed the Council that the association would be willing to clean up the park and remove the trash, therefore he felt that Council should waive the fees contingent upon the association cleaning the park. Motion by Councilmember Roush, seconded by Councilmember Cook, approving the St. Croix River Association Special Event request and waiving the fees contingent upon cleanup of the park. All in favor. Possible approval of Rumble on the Deck Special Event City Clerk Ward reviewed the Rumble on the Deck Special Event request that has taken place for the last few years. She informed the Council that the Downtown Parking Commission recommended $225 for the parking spaces. She also stated that a Permit to Consume and barricades would be needed. Motion by Councilmember Cook, seconded by Councilmember Polehna, approving the Rumble on the Deck Special Event with the associated fees. All in favor. Page 6 of 9 City Council Meeting June 7, 2011 Possible approval of agreement with the Lowell Inn regarding c harges for use of Parking Ramp Community Development Director Turnblad stated that the Lowell Inn pays the same parking ramp fees that are required of all customers, which are annually set by the City Council. He explained Lowell Inn's process in keeping track of validated coupons and several different types of passes, and submits quarterly usage reports for room guests, dining room guests, employees, contractors, vendors, etc. He indicated that the operational realities of administering the tracking and payment system for the annual fees are so complicated and time consuming for the Lowell Inn, that they are proposing to pay a set annual fee, so they won't need to keep track of usage. He informed Council that their proposal is to pay 1% of its gross annual sales as its annual parking ramp usage fee. In return, they would not have to keep track of, nor report on their tickets, passes and usage. Mr. Turnblad pointed out that the Finance Director would be able to verify the gross annual sales through tax returns or other means. Councilmember Cook asked Finance Director Harrison if this would be a burden to the Finance Department. Ms. Harrison responded that as long as Mr. Anderson provides the necessary information, it would not be a problem. Community Development Director Turnblad stated that an agreement would be prepared and brought back to Council at the next meeting for approval. Motion by Councilmember Roush, seconded by Councilmember Menikheim, directing staff to prepare a contract with Mr. Anderson with Alternatives 1 -4. All in favor. Possible acceptance of feasibility report and calling for hearing on 2011 Street Improvement Additions Public Works Director Sanders reviewed the feasibility report for the 2011 Street Improvement Additions which included the mill and overlay of Stillwater Avenue West (west of Owens) and Meadowview Drive (cul -de -sac). He reported that the same assessment rate would be used that was determined for the 2011 Street Improvement: Townhouse $980; and Single family lots $1,960. He recommended that Council accept the report and call for a hearing on June 21, 2011. Motion by Councilmember Polehna, seconded by Councilmember Cook, to adopt Resolution 2011- 91, resolution receiving report and calling for hearing on 2011 Street Improvement Project Additions (Project 2011 -02). Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki Nays: None Possible approval of use of St. Croix Rec Center parking lot for special event, Certified Transmission Car Show City Clerk Ward reviewed the use of the St. Croix Rec Center parking lot for the special event Certified Transmission Car Show as an overflow lot. She stated that if they use City materials, they will be charged. She added that they will be charged for portable restrooms. Councilmember Polehna pointed out that these restrooms should be sent to the skate board park after its use. Page 7 of 9 City Council Meeting June 7, 2011 Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve the use of the St. Croix Recreation Center parking lot as overflow parking for the Certified. Transmission Car Show. All in favor. Possible appointment to Traffic Safety Committee City Clerk Ward informed the Council that an application has been received for the Traffic Review Committee from John Rheinberger. Motion by Councilmember Roush, seconded by Councilmember Cook, to adopt Resolution 2011- 92, appointing John Rheinberger to the Traffic Review Committee. Ayes: Councilmembers Polehna, Roush, Cook, Menikheim and Mayor Harycki Nays: None COMMUNICATIONS/REQUESTS Charter Commission Request After considerable discussion, it was the consensus of Council that they did not want the staggered terms changed. COUNCIL REQUEST ITEMS Councilmember Roush noted that as part of the Planning Programming Design Charette, they need to know if that site will be the same site for an aquatic center, and that Council needs to make a decision. He stated for the record that if the aquatic center would be placed at the Armory location, he would vote against the project. The rest of the Council thought they had until September to finalize. Councilmember Polehna pointed out that he thought there was a study done by Ankeny Kell that would give the footprint size of the aquatic center that was proposed a few years ago. Councilmember Cook requested that Mr. Hansen provide an update on the City Hall air conditioner project. Councilmember Polehna asked for a solution. Councilmember Cook also asked about the lease agreement with St. Croix Boat & Packet. City Clerk Ward responded that she thought Mr. Hansen would be bringing that to Council at the next meeting. Councilmember Cook asked that the Traffic Committee look at the possibility of no parking on one side or the other next to Nelson's Ice Cream. She was concerned for safety. Councilmember Menikheim spoke of the terrible job of chopping the trees near the overlook and Main Street stairs, and asked the residents to let City crews take care of it. He also thanked City crews, IBA, etc., for beautifying the downtown with the flowers. Councilmember Cook reiterated that it is important to recreate the May 20, 2011 minutes. Page 8 of 9 City Council Meeting ADJOURNMENT June 7, 2011 Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to a rn the meeting at 9:10 p.m. All in favor. Mayor ATTEST: ' J- Diane F. Ward, City Clerk Resolution 2011 -87, directing payment of bills Resolution 2011 -88, delegating legal signing authority Resolution 2011 -89, approving City of Stillwater Wellness Program Resolution 2011 -90, approving 2011 Fire Muster Contract Resolution 2011 -91, resolution receiving report and calling for hearing on 2011 Street Improvement Project Additions (Project 2011 -02) Resolution 2011 -92, appointing John Rheinberger to the Traffic Review Committee Ordinance 1032, an Ordinance amending the Stillwater City Code Section 31 -1, Subdivision 5 entitled Establishment of Districts Ordinance 1033, an Ordinance amending the Stillwater City Code an Ordinance amending the Stillwater City Code Section 31 -1, Subdivision 5 entitled Establishment of Districts Ordinance 1034, an Ordinance amending the Stillwater City Code by creating a Park, Recreation or Open Space (PROS) Zoning District Page 9 of 9