HomeMy WebLinkAbout2011-05-20 CC MIN Special Meetingter
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The Birthplace of Minnesota
CITY COUNCIL SPECIAL MEETING
Friday, May 20, 2011
Teddy Bear Park — 2nd Floor
SPECIAL MEETING
Mayor Harycki called the meeting to order at 7:30 a.m.
7:30 A.M.
Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Police Chief Gannaway
Community Development Director Turnblad
Fire Chief Glaser
Stan Miller appeared before council to discuss benchmarking and statistics received from the
Dept of Revenue regarding Stillwater. It was noted that Stillwater ranked high in capital debt
and high in spending in culture and recreation. Most other categories were average for cities
of similar size.
STAFF, GENERAL DISCUSSION WITH DEPT. HEADS
Council had a general discussion with each Department Head noting the concerns of the
various departments.
Discussion regarding eliminating the provision in City of Stillwater Personnel Policy, Section
3 -3, that relates to prohibiting employees from holding a full time and part time position, i.e.
fire and police departments.
Motion by Mayor Harycki, seconded by Councilmember Cook, to adopt Resolution 2011-
86, Amending Section 3 -3 of the Personnel Policy.
Ayes: Councilmembers Cook, Menikheim, Polehna, and Roush, and Mayor Harycki
Nays: None
SHAWN SANDERS ON FLOOD CONTROL PROJECT
Public Works Director Sanders discussed the Flood Control Project and various funding
options. Council discussed the past difficulties it has experienced with the Army Corps of
Engineers on the project.
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City Council Special Meeting
DISCUSSION ON VOLUNTEERISM
May 20, 2011
City Administrator Hansen reviewed efforts to date to encourage volunteerism noting that a
listing of projects would appear on the city's web site. Mayor Harycki stressed the need to
accomplish this quickly.
Councilmember Polehna left the meeting at 11:45 a.m.
CITY PURCHASING POLICY
City Administrator Hansen briefly discussed the City's Purchasing Policy, noting he was
working with the City Auditor on changes.
TAX INCREMENT FINANCING (PARKING RAMPS, FLOOD CONTROL,
RESERVES, ETC.)
City Administrator Hansen discussed the expected balance of $4.5 million dollars in TIF
District 1 and possible uses of the funds. It was the consensus of Council to take $1,000,000
from the TIF District when it retires to pay on the Parking Ramp debt. ,
Motion by Councilmember Roush, seconded by Councilmember Cook, to adopt Resolution
2011 -85, authorizing an expenditure from Financing District No. 1 for the payment of
bonded indebtedness for the construction of a municipal parking ramp..
Ayes: Councilmembers Cook, Menikheim, and Roush, and Mayor Harycki
Nays: None
STREET PROJECTS
Council discussed funding options for future street projects.
STILLWATER CITY COUNCIL DISCUSSION
Council requested that the rental agreement for the former Cayuga location be placed on the
June agenda.
Council requested that a fall retreat be placed on the work plan for October.
ADJOURN
Motion by Councilmember Menikheim, seconded by Councilmember Cook, to adjorn the
meeting at 12:30 p.m. All in favor.
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City Council Special Meeting
ATTEST:
Larry D. Hanse , City Administrator
May 20, 2011
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