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HomeMy WebLinkAbout2011-04-25 PRC packetCITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, APRIL 25, 2011 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, April 25, 2011, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the February 28, 2011 and March 28, 2011 minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. PROS (Park, Recreation or Open Space) Zoning District 4. North Lowell Park and Pedestrian Walkway 5. Rivertown Art Festival 6. Croixwood Natural Areas Prairie Restoration Informational Items 7. Recycling Program 8. Schulenberg Park Frog Pond 9. Teddy Bear Park and Washington Square Programs Commission Items /Topics ?? Croixwood Natural Areas Prairie Restoration CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION FEBRUARY 28, 2011 Present: Rob McGarry, Vice Chair David Brandt, Scott Christensen, Solveg Peterson, Mike Polehna, Sandy Snellman Staff present: Asst. Public Works Superintendent Tim Moore, Planner Nlike Pogge Absent: Linda Amrein Vice Chair McGarry called the meeting to order at 7 p.m. Approval of minutes Ms. Peterson referred to two typos. Mr. Brandt moved to approve the minutes of Dec. 27, 2010, with those corrections. Ms. Snellman seconded the motion; motion passed unanimously. OPEN FORUM No comments were received. ACTION ITEMS Bruce Werre request to donate benches — Mr. Moore explained that Mr. Werre is proposing to install two benches along the McKusick Lake walking path. He said, as proposed, Mr. Werre would purchase the benches and the City would install them. Mr. Moore said the City has worked with Friends of the Parks on donated benches, and said there have been two instances in the past where the City has installed benches not in a park through Friends of Parks. He said the City does have standards for its benches and receptacles. Mr. Werre was present and explained his preference not to speak publicly, but noted that the proposal donation is an indestructible bench and at a fraction of the cost of the Friends of Parks standard bench. Mr. Polehna asked about the location; Mr. Werre said the preferred location is on City land. Ms. Snellman asked if there are any benches that are not the standard Friends of Parks bench; Mr. Moore said none that the City has installed. Mr. Werre said there are two other benches on Meadow Lark Drive that have been installed that do not meet the standards. Mr. Werre said he views his proposed location as a very quiet, reflective area off the beaten path. Mr. Christensen asked whether the agreement with Friends of Parks was for parkland only or all City -owned property; Mr. Moore said the situation is not that clear cut. Mr. McGarry said the intent of the agreement with Friends of Stillwater Parks was to be consistent with the benches and pavers in the parks, but said he didn't think there was any contract or obligation involved. Mr. Werre suggested standards shouldn't be so rigid that there can be no deviation from them, referring to the City's $900 standard trash receptacle and the existing receptacles on the McKusick trail. Mr. Polehna spoke of the importance of having standards when it comes to replacement parts; Mr. Christensen said he hasn't seen the funding to support and purchase items to meet the City's standards. Ms. Peterson asked about the cost of the standard bench; Mr. Moore said the cost is $1,700. Mr. Polehna and Ms. Peterson said they thought this proposed bench fits more with the character of the area than the standard bench in Pioneer Park. Mr. Brandt said it seems appropriate to have a standard for the downtown area, but suggested the rest of the City has a different character in different locations. Mr. Moore suggested this donation may create an opportunity to create a program for donations other than in parks; Mr. McGarry agreed that would be good, noting that if not, the Commission will be dealing with such requests every time someone want to put a bench on a trail. After additional discussion, Mr. McGarry moved to recommend acceptance of the donated benched to be installed at the proposed location on City property. Ms. Snellman seconded the motion; motion passed unanimously. Croixwood Natural Areas Prairie Restoration — Mr. Moore said he has been working with the Brown's Creek Watershed District regarding the possibility of doing some walking trails and prairie restoration in several areas in Croixwood. Karen Kill, Brown's Creek Watershed District administrator, was present. She said there is some potential funding. She provided information prepared by the administrator of the Middle St. Croix Water Management Organization, which is a three -year plan involving four areas including about 6.25 acres. She noted that it would take about 3 -5 years for the project to be visibly appealing. She provided financial figures, including in -house work and a cash cost of about $6,500; she said with the City's in -kind donation she thinks that the Watershed District might feel comfortable with matching the cash portion for the project. She suggested the areas closer to Long Lake likely would be higher priorities for the Watershed District but noted all of the areas do contribute to the lake's watershed. She distributed potential plant lists, noting the plantings can be changed depending on costs. Mr. McGarry asked about maintenance costs after year three; Ms. Kill said there might be a need for an occasional controlled burn or mowing every couple of years, but after about 3 years, the areas should be pretty self- sustaining. She also noted that depending on the weather, some watering might be required in the initial years. Mr. McGarry said it would seem to be much more cost - efficient to do this rather than continue mowing the areas for no reason. Ms. Snellman asked about neighborhood meetings; Mr. Moore said he thought it would be important to get neighborhood input. IVIs. Kill noted that while approval is likely, the Watershed Board has not yet officially voted to fund the project. Mr. McGarry said he thought it would be important to have that before any neighborhood meeting. Ms. Kill said she could bring the proposal to a sub - committee to determine whether there is enough support for a high ranking before it goes to the full Watershed Board. Mr. Moore noted this will be presented as a proposed project. There was discussion of the process of prairie restoration. Mr. McGarry said the main issue for him is making better use of public land that is not being used and is a maintenance issue; Mr. Brandt talked about the potential savings in staff time, equipment, gas, etc. Ms. Snellman moved to proceed with the plan to look at alternatives for the non - active use areas as indicated and schedule public meetings as needed to more the process along. Ms. Peterson seconded the motion. Mr. Christensen asked if a decision has definitely been made regarding the areas to be included in the project. Ms. Snellman said she would amend her motion to indicate moving ahead with the plan for alternatives for the non - active areas that are currently mowed as identified by staff. Mr. Christensen said he would like the area across from Northland Park included, noting that Northland Park is becoming more of a gateway park to the City of Stillwater. Motion passed unanimously. Mr. McGarry suggested the next step should be to identify all of the potential areas and then decide on the priority areas. Mr. Moore said he could bring that information back to the next meeting, noting that there are other areas that could be included in the potential list. Potential temporary use of Armory site for Dog Park — Mr. Moore said the possibility of a temporary dog park at the property the City has purchased for an armory site was brought before Council. He said the suggestion had been discussed by staff, with several concerns raised — potential impact on neighboring properties, barking, fencing, lack of parking and program for maintenance of the site. Mr. Moore described a potential area of the site, which includes a gravel drive off Boutwell, noting that there are neighbors within several hundred yards in each direction. Mr. Polehna stated that as a Councilmember he opposed the proposal, suggesting that once the use is allowed, it is there. Mr. Moore noted there are other issues, including the fact that the site is not even in the City at this time, but said the planner for the Township indicated she would be open to the idea. In discussion, it was noted that establishing a dog park isn't just a matter of putting up fencing. Ms. Peterson suggested it would require a lot of money to spend for a very temporary use. Mr. McGarry suggested as a Park Board, the recommendation would be to continue looking at park property, and the Board has already had Park and Recreation Board Minutes February 28, 2011 Page 3 of 3 that discussion; he questioned what action the Board could take considering this site is not parkland. Mr. McGarry moved to recommend that there not be any kind of temporary dog park where there is not a park. Mr. Christensen seconded the motion; motion passed unanimously. INFORMATIONAL ITEMS Downtown Beautification update — Mr. Moore stated for the year 2011, the Council has budgeted $15,000 for downtown beautification. He said the Public Works Department is currently working on a program and met with the IBA (Independent Business Association) regarding plantings. He said it has been decided the City will buy and plant the materials. There was discussion as to why this should come before the Parks Commission. On a question by Mr. McGarry, Mr. Moore said staff is instituting a maintenance program for the various planting areas, and he said the IBA has volunteered to assist. South Lowell Park Improvements update — Mr. Moore told the Commission the preliminary plans for the restroom improvements have been finished. He said he has been working with a local contractor regarding potential costs. He noted that South Lowell Park is considered an historic area, so there can't be a lot of changes to the features, such as existing sidewalk. He said the next step will be to present a preliminary improvement plan to the City Council and present plans to the Heritage Preservation Commission. North Lowell Park Master Plan & Pedestrian Walkway update (handouts given at meeting) — Mr. Pogge provided copies of working drawings, which he noted are fairly preliminary at this point. He said it is hoped to have draft concept plans for discussion by the March 15 Council meeting, with an open house at the next Parks Commission meeting. He said a representative of the consulting firm would be present for the open house. Mr. Pogge highlighted features of several concept plans, including location of fountain and formal gardens; removal of Sam Bloomer Way with green space in front of the gazebo; amphitheater; walkways /trails; and landscaping. Mr. Pogge also highlighted potential features including a kiosk and formal entry way from Main Street; plaza area with benches; restroom facility; bike racks; connections between parking lots; trail systems; small informal performance area; crosswalk bump -outs. Mr. Christensen asked if the cost was about the same for the various concept plans; Mr. Pogge stated the cost is fairly close, but noted cost estimates are very preliminary at this point. Mr. Christensen said he liked concept C -4; Mr. Brandt said his only problem with the curve -a- linear design is that it doesn't seem to be representative of Victorian architecture. Mr. Pogge invited members to forward comments to him. Potential spring high water update — Mr. Moore provided an update on flood preparations. He said the City has purchased Jersey barriers and filling of sandbags would begin soon. He noted the National Weather Service's crest prediction will determine how high the flood wall will need to be built. Mr. Brandt spoke of some of the actions the County is taking in preparation. The meeting was adjourned at 8:45 p.m. on a motion by Ms. Snellman, second by Mr. Brandt. CITY OF STILLWATER PARKS AND RECREATION COMMISSION MARCH 28, 2011 Open Forum No comments were received. North Lowell Park and Downtown Pedestrian Walkway Open House Planner Mike Pogge introduced members of the design team in attendance. Bill Sanders of Sanders Wacker Bergley reviewed drawings of alternatives for the pedestrian walkway from Main Street to Lowell Park. He said there are two basic concepts for the walkway, a fairly straight linear development and another than introduces curves into the plan and softens the appearance somewhat. He described the connection of the walkway to Lowell Park. He noted there will be re- grading in connection with the Corps of Engineers project to reflect a small amphitheater. He said the pavilion will have a pedestrian connection in front of it; he also noted plans call for the restoration of a formal gardens area. He said the plan provides for a lot of green space and not a lot of programmed activities. There was a question regarding the terminus of the walkway, whether it continued up Commercial Street; Mr. Sanders stated the plan calls for the walkway to end at Main Street. Mr. Sanders noted that previous preliminary plans called for some improvements on Commercial Street, but a lot of businesses along Commercial were not in favor of that, so those plans have been eliminated at this time. Planner Mike Pogge said once this planning process is completed, the City will look at the plans internally to try to incorporate and extend some of the ideas into the Commercial corridor, primarily some surface treatment to the sidewalk, lighting and perhaps some park benches and trash receptacles in key locations; he said, at this time, the City plans to keep Commercial Street a two -way corridor, with the current width and parking configuration maintained. There was a question on the impact on Lumberjack Days. Mr. Sanders pointed out the plan keeps the area pretty open, so larger venues can take place at the north end; he said there is a huge area of the park that would be available for that type of activity. Mr. Pogge stated Lumberjack Days sponsors plan to reconfigure how concerts are staged and plan to use the Mulberry Circle in the northern portion of the park and face the concert southward, eliminating the barge; he said the City does not want to design a park around one event and said preliminary plans have been shown to event coordinators and no issues have been raised. There was a question about grading. Mr. Sanders said there will be grading so there is a berm along the west side and shaped to provide an amphitheater form; he said they also will be coordinating grades for walkway connections. There was a question about the formal gardens area. Mr. Sanders said there are essentially three smaller spaces, with perhaps the central area where the original fountain may or may not be restored; he said the smaller spaces can be used for a number of different functions, such as large garden rooms and said he did not think that space would cut down too much on the flexibility of uses. There was as question about utility lines. Mr. Sanders said, in the short -term, utility lines would remain overhead; Public Works Director Sanders noted it is very expensive to place the utilities underground. Linda Amrein, chair of the Parks Commission, noted the Commission had discussed that issue and would clearly favor underground utilities if that were possible. There were several questions about impact on parking spaces. Mr. Sanders said the impact on parking spaces is not substantial. Ms. Amrein asked whether there would be any amenities to enhance the appearance of the parking areas; Mr. Sanders said they are trying to balance the need for parking spaces and the green space. On another question regarding parking, Mr. Sanders said he thought the net gain and loss of spaces is about a wash; Mr. Pogge said overall there will be a gain of 20+ spaces. Park and Recreation Board Minutes March 28, 2011 Page 2 of 3 Mr. Sanders reviewed perspectives for the curved walkway concept. He talked of plans for the pedestrian crosswalk at Main Street and some streetscape elements, pedestrian plaza with kiosk. He spoke to how the curves in the walkway provide a bit more space on each side; he also described an opportunity for an arbor space and rain gardens near the parking area. He talked about the connection with the state trail and possible amenities such as bike racks. He also reviewed perspectives and features of the linear walkway; he noted this plan opens up a large lawn area directly off Main Street, with the possibility of some arbor structures and benches on each side. He noted that several of the concepts close off Main Street access to one of the parking areas, so entry is from Water Street; he said the advantage of doing that is to provide some space for continuous landscaping along Main Street and the addition of several parking spaces on Main Street. There was a question about the selection of curved versus straight plans; Mr. Sanders said they were looking for input from the public and Parks Commission. There was a question about the cost difference between the concepts; Mr. Sanders said he thought the cost differences would be fairly minimal. There was a question about a crossing signal at Main Street at the proposed pedestrian crosswalk location; Mr. Sanders there would be no signal at the location. Jeff Johnson asked how a flood control levee, if needed, could be accommodated, and how elevation changes by the amphitheater would be accommodated. Mr. Sanders described how the grading would be done to meet the new elevations. Referring to the question about a levee, Public Works Director Sanders noted that these plans are not final and he would not be in favor of placing trees in some of the locations shown because of that issue; he also noted the amphitheater would be built to a 691' elevation, which is a 50 -year flood elevation, and said if there is ever a need to go higher than that, the amphitheater would be filled in to build up a temporary levee. There was a question about the material for the amphitheater seating area and the potential for people sitting in mud if it is grass; Mr. Sanders stated that area is grass, which would be terraced with grading and have a drainage system. Jeff Johnson spoke of the opportunity to accent the linear view to the River with the linear walkway plans. Brian Larson agreed with that comment, suggesting that looking at the grid of the City is very important; he also noted the primary function of the trail is to get people from Main Street to the park and suggested that the curved space seems a bit contrived. Mr. Larson questioned the location of the restroom building and its integration into the plans. Mr. Sanders spoke to the proposed location of the restroom building, saying that they thought it was a good location in close proximity to both the park and trail; there was a suggestion to align the restroom on an axis with the parking areas on either side. Scott Zahren said he thought the trail was intended to do more than just get people from one point to another and suggested that the curved concept might provide a more soothing and interesting experience. There was a question about the connection to the Gateway Trail; Mr. Pogge provided an update on plans to purchase the Zephyr corridor, which would allow a trail to be constructed from the Zephyr depot to the Gateway Trail, and said plans are to connect that through downtown. There was a comment regarding the grade of Commercial Street and location of the bathroom facility, with the suggestion it should be more centrally located; Mr. Pogge noted the City is also looking at doing improvement in South Lowell Park, including a new restroom there. There was a question about plans for some type of central plaza space and plans to incorporate a bus shelter of some sort. There was discussion about the space by PD Pappy's and whether that should be incorporated in plans. Ms. Amrein asked whether it would be possible to construct the trail /walkway of some type of pervious surface; Mr. Sanders noted there are limited options given the soils and proximity to the River. Plans for the restroom building were reviewed. It was noted this will be a prominent building. Generally there are two approaches — make is as background and invisible as possible or make it a foreground building, the consultant said. He reviewed a number of plans reflective of the downtown commercial and historical character and others reflective of more traditional park architecture. One speaker expressed preference for a more Victorian look, such as that at Park and Recreation Board Minutes March 28, 2011 Page 3 of 3 Washington Square Park. There was a question about height; the consultant said the tallest in any of the plans is about 16'. Mr. Larson expressed preference for plans with two entrances, expressing concern about having three blank sides to a building. One speaker said she thought the modern design should be eliminated from consideration due to the historical character of the City. There was a question as to whether the restroom in South Lowell Park would be identical to this one. Mr. Pogge responded in the negative; Public Works Director Sanders said preliminary plans for that facility somewhat replicate the historic depot. One speaker said she thought the two restroom buildings should be of the same design. Mr. Johnson questioned the location of the restroom building east of Water Street, suggesting that location seems out of place and an obstacle to the view. Mr. Johnson suggested a location closer to the west Water Street edge of the plaza and said at that location, the design could look at the rooflines and shapes of nearby buildings. Another speaker agreed with the preference for a Victorian look and suggested a possibility of tying in the look of the gazebo. The consultant said they did look at the gazebo, but didn't want to take away from that because of its uniqueness. On a question regarding security, the consultant said plans are equal in that aspect. Mr. Johnson suggested tying the restroom into a possible bus stop area. One speaker spoke in favor of one of the more commercial designs if the building is moved closer to Main Street. Members of the audience were invited to view the various renderings, ask comments of the design team and make comments. THE BIRTH PLACE OF M t N N ESOTA i 11 11 o f e i DATE: April 21, 2011 APPLICANT: REQUEST: REPORT AUTHOR: REVIEWED BY: BACKGROUND City of Stillwater CASE NO.: 2011 -04 Create PROS (Park, Recreation or Open Space) Zoning District Bill Turnblad, Community Development Director Dave Magnuson, City Attorney; Mike Pogge, City Planner The City's new Comprehensive Plan calls for the creation of a new zoning district, to be known as PROS [Park, Recreation or Open Space]. Its intent is to add another layer of protection for the park, recreational and natural area open spaces within Stillwater. Currently public and private parks, athletic fields, golf courses, nature preserves and miscellaneous recreational and natural open spaces are zoned residential, commercial, or industrial. Though it is unlikely, these properties could conceivably be converted into residential, commercial or industrial uses as their zoning would allow. To further guarantee that they will remain as open space uses; they are all proposed to be rezoned to the PROS zoning district. Before any property can be rezoned to PROS, the zoning district has to be created first. The purpose of this report is to discuss possible provisions of such an ordinance. SPECIFIC REQUEST Consider an ordinance establishing the PROS (Park, Recreation or Open Space) Zoning District, and forward a recommendation to the Planning Commission and City Council. EVALUATION OF REQUESTS As with every zoning district in the Stillwater Zoning Code, the proposed new zoning district would have three elements: purpose statement, list of allowable uses and massing regulations. The proposed language for each element is included here. Page 2 of 12 Purpose. Private and public parks, recreation and natural open spaces are essential to support community health and wellness, connecting the individual resident to natural and ecological stewardship and appreciation, promoting cultural resources, and fostering the economic vitality of the community. Allowable uses. Use Permissibility' Parks P Trails P Park Structures P Playgrounds P Nature Preserve P Athletic Fields with lights' SUP Outside tennis courts with li hts SUP Outside basketball courts with li hts SUP Outside hockey rinks with li hts SUP Athletic Fields without lights' P Outside tennis courts without lights P Outside basketball courts without lights P Outside hockey rinks without lights P Recreation Center SUP Multiple Purpose Park Building SUP Golf Course P Golf Course Club House SUP Dog Park SUP Public boat launch SUP Other passive recreational or natural open s aces P Parking lot ACC NOTE: Minimum lot sizes are suggested because public AND private property can be used for park and open space purposes if it is zoned PROS. P = Permitted; SUP = allowed by Special Use Permit; ACC = allowed as an accessory improvement to an allowed use located on or adjacent to the site. 2 Gazebo, picnic shelter, playground equipment, rest rooms, band shelter, and substantially similar park structures; but not including multiple purpose park buildings or recreation center buildings. 3 6 acre minimum site area. 4 3 acre minimum site area. s 10 acre minimum site area. 6 80 acre minimum site area. Page 3 of 12 Massing regulations. Minimum standards Minimum lot area NA Maximum structure height Single story, 20 feet or less Structure setback from all pro lines 50 feet' Impervious area 25% of site' RECOMMENDATION City staff suggests the Park Commission recommend that the City Council adopt the PROS ordinance language. Attachments: PROS property table PROS map Less than 50 feet is allowed by Special Use Permit where: 1) use of the structure will not negatively impact adjacent properties; and 2) where the closer proximity to a property line is necessary for proper and reasonable use of the structure and its surrounds. s For Park, Recreation or Open Space uses including public boat launches, pocket parks and public recreation centers where customary usage would require more than 25% impervious area on a site, a Special Use Permit may be issued by the City Council for greater than 25% impervious cover. 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O o CD O 4 N Q O a. Li 0 � o P, N on U p. l r c _'' - a �-V I-- M N _ L c - ___h_ 1__ _ -L___ on - , � o ` � L N p N fir i ----------- ".. , r _ , , , M Q 6 N CA co I E 2g N i9' ; +D r N I a �• ' I I N � N N W M ca V O O Ln M N N Lo fI pC M M CA 15 Pf _.:: �`•. � N `/ M -. . M ___ M � , r! M M ,` f / l�i[�iiL•7 Community Development Department To: Parks and Recreation Commission From: Michel Pogge, City Planne Date: Thursday, April 21, 2011 Re: North Lowell Park and Pedestrian Walkway Message: The open house on March 28 for the North Lowell Park/ Pedestrian Walkway project was well attended. Overall the comments on the project were constructive and very positive from staff's perspective. The main comments from the open house covered three general areas: 1. Overall preferred design of the project The comments heard from the meeting along with a wide majority of the written comments (9 of the 15) preferred the straight alignment versus the curving design. Due to these comments, the design team is moving forward with the straight alignment. During the open house, three alternatives were shown. The preferred alternative was the rectilinear formal walkway design. The Council on March 15 indicated that they preferred the rectilinear walkway concept with limestone outcropping and a natural meandering trail. The attached maps provide additional details on both the formal and natural rectilinear walkway concepts. The City Council disused the design of the project at their April 19 meeting and directed staff to proceed with the formal concept. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4 Street • Stillwater, MN 55082 651.430 -8822 -Fax: 651.430 -8810 -email: mpogge@ci.stillwater.mn.us 2. Location of the bathroom Verbal and written comments from the open house expressed a strong desire for moving the bathroom westerly. In selecting the final bathroom location, there are a number of factors that should be considered including: a. Users of the bathroom i. Main Street Visitors ii. Park Users iii. Bike Trail Users b. Viewshed of the park c. Fact that there are currently no buildings east of Water Street between Myrtle St and Mulberry St. d. Several comments received at the open house asked that some type of shelter be provided for people waiting for the MTC bus that picks up along Water St. The City Council disused the bathroom location at their April 19th meeting. For that meeting two possible locations for a bathroom facility for each concept were shown. The Council directed staff to proceed with the bathroom on the west side of Water Street. 3. Bathroom design Seven bathroom designs were shown at the open house. Overwhelmingly the preferred design was a brick historic industrial design, which follows a number of similar style buildings seen in the northern part of downtown. Some comments received at the open house encourage the City to consider a "Victorian' design. The design team looked at the Victorian design of the bathroom in Washington Square Park that was suggested by several individuals at the open house; however, with no similar design buildings currently existing in downtown Stillwater, the team has concerns introducing such a design and is recommending against it. The Design Team has further refined the industrial design. The design removes the steel elements seen in the first design and replaces them with wood elements that follows a style seen on the existing gazebo in Lowell Park. The front wall of the bathroom now also incorporates a commercial storefront look. The City Council disused this new bathroom design at their April 19th meeting. At the meeting the council directed the design team to go back to the drawing board and consider a more Victorian design. There was also discussion the roofline and the importance of keeping a low profile roof in order to keep views open. It was determined that we should avoid the tall roof design seen in Washington Square. Staff will present a number of various building designs to the City Council, Park Board, and HPC in May in hopes to pin down a preferred design that we can use to develop a bathroom architectural design from. Moving Forward The steps over the next 60 days are as follows: 1. SWB will work to finalize the overall master plan for North Lowell Park and plans for the walkway for staff review in early May. 2. City Staff will check in with the HPC on May 2nd and the Parks Commission on April 25th_ 3. Staff is hopeful we will be in a position to host an open house in June to review the final plans with the public. Once the above steps are completed we will move to final plan development. Staff is still anticipating a fall project letting at this point in time. Request Review and comment on the proposed plans. 1 1 1 1 1 1 jlll ll l l ll -- 111 � l i l ll l ul l l l il lllll lriiil i 1 1 1 � � � ����'= -- II /lfll! /l/ 11111AA � A z - — 1 I 1 1 91 1/ 1 \VAA� 1 l 1 1 ,1 __ ' 0 1 - c� 1111IIII I l l 11 1 1 1 � Z l A _ — � I 1 l 1111 V I 1 1 / 1111 1 I w ' / /Irlll � lrll 1 I 1 1 Il I 1 lli1 - - - I I 1 1 / I mu I 1 11 I Ir �-t I I r r 1 �\�nrv3n� i — wim 1 1 1332M1S 3l1 � �, � 11 IIIII�IIII� Ill � Y I' y O qq m SIFT 6R�DGE 1 A 13314 1YIp11S3H0 31V1S xwr Iz z d - _ 1 [- w CC \ L I I � F- M�d�E 2 l v I / � - 1 v I ll hl l11111 111 1 11111 1 / v I j1 gI 11 1 1 1 1 111 111 i i 1 jn11 1 I I I _ '� /i / � /r / / /illlllll � I 1 �`llii /i� N I I �1 v '� IIII / // / Ivvvv v 1 v s h'I III11 1 I v wwuu I = l l l l i i I j �1��a } ,�aa3alnu�, / wunn 1 /I I / � l 1 / 1 / llfl 1 I�IIlI IIII I 1 11111\ IIII / /III 1 v I l I / 1 I I I I I V I I I/ 1 I I I � � 1 v V 1 V I I A \ I 1 \\ �nN3n0 \MION3ww07 \ -- 1 1 1 - - I \I ' DWI 1 �� mo - IIII —_ / Ia 1 �11 1 133J18 all -w 19b,3 V °— � � \I IIIII�IIII�� O III v I 1 1 I 1rl 1 � 1 � I 1 I d � I w N rc 1 1 133�1S 111M1S3M'91SV�' \ 9E .lVRIM�IM 3171S �� 1 1 1 I I I 1 A I IA. V I 1 1 T ea u 1 Li I v I - I 1 I - r I � i / + I I I I 1 \ I / � e � 1 / 1 I 1 it Nj 1 i I N / 0 \ \ 4 7 I / 2 _ 1 / \ CC \ L I I � F- 1 it Nj 1 i I N / 0 \ \ 4 7 I / o a w U Q � Q z� 1 t I I I I i 1 i ; I m I a i � 1 d I i a i i i i I _ o I. m I � I I 1 I` a I l t i z o¢ I r � i Iz u o a w U Q � Q z� 1 t I I I I i 1 i ; I m I a i � 1 d I i a i i i i I _ o I. m I � I I 1 I` a I l t i z o¢ I r � i d L LU J W W J � Q i n r - wa t er Ne B'R "!H °i.AL'h D� M1NNFS0 (A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent V / M Date: April 21, 2011 Re: Rivertown Art Festival Spring Art Fair The 2011 Spring Art Fair is scheduled for Saturday, May 21 and Sunday, May 22 with setup occurring on Friday, May 20. The event will be using both the north and south sides of Lowell Park again this year. Under the contract the City of Stillwater closes the existing restroom facility and provides four portable toilets. Attached are the event permit application, the downtown parking commission memo with an air photo showing the layout of the art fair, and the proposed 2011 contract. - fhe Downtown Parking Commission will review the application on April 21 and Council will review the event and contract at their May rd Council meeting. Recommendation The Park and Recreation Commission should review the event request and recommend to City Council to approve the Rivertown Art Festival contract. late o EVENTS PERMIT APPLICATION 216 North 4 Street, Stillwater, MN 55082 T H E ! I R T H PL ACE OF 11 IN XI E SO TA Telephone: 651- 430 -8800 Fax: 651- 430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 5' Jo f foxFt� �n .,..._. , .,. ,_ ,.. . ... ., . �. :. ... ..,,.? • : .. .. ..,. ..�,< ze -� .Z .,,1 ,..; �`S s:� a,� r ,1 ^.- 4, Title /Name of Event �►JePTo aoA4 Aie"F N�e� Event Date /Time: Set up: Date ) L Actual Event: Date 4 — 44 Clean up: Date 'i Time 2 R•+� . to Time %'.ao A,• - to Time Z oa to ' K a •-� . T (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: D �/ (If in Lowell Park please specify north or south Lowell park) /-d mjE -e-c— ' L� ' `!0 C-rJ4 -S Y...( Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) ���u� �i� .�4 �QT,k- Estimated Attendance (participants and spectators): Sponsoring Organization Name: 0-41 urgee &oix 'Ellde.rr - �V4 Mailing Address: City, State, Zip Code: Primary Contact /Applicant Name: Phone Number: Fax: �S� _ �30 _ Q SS Cell Phone: Email Address: � EcK��� o ���K �•�� � � WebsiteAddress: I( iv1- E-.r6CJ&4 - r{ES- rrv��, Cep Name of contact person during event: Cell Phone: Alternate contact during event: � �E a o , , , e Cell Phone: Refer media or citizens inquires to: Iwr- E_R Phone: S I - ,ate 3d9 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. n4 Fealtes Will any signs /banners be put up No ❑ Yes � Number and size: Tg 9 Will there be any inflatables? No ❑ Yes A� Insurance certificate from rental vendor is required Will there be entertainment? No ❑ Yes k1 What type: u 4 <4 o wy Will sound amplification be used? No V Yes ❑ Hours and Type: _ Will a stage or tent(s) be set up? No ❑ Yes yjj Dimensions: IF x lO o-rq r.L5 Will there be temporary fencing? No IK Yes ❑ Will merchandise /food items be sold? No ❑ Yes 5�r How many vendors expected: a6 Will food be prepared on site? No ❑ Yes IN Contact Washington County Health Department, 551-430-5555 Will cooking operations be conducted? No ❑ Yes E] contact Stillwater Fire Department 351 -4950 Will alcohol be served but not sold? No Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No ® Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes ❑ Permit required, contact Stillwater Fire Department, 651- 351 -4950 Describe power needs and location of power source. ho -,EC- P jr, 0 C-I'M P Describe level of advertisement Oe, radio, flyers, ads, tv, press release). Attach sample if available 7 til E- iu � -.:,b; u r a iQ .•x^ x ,� 45- - r 'fJ`y. i:. 2`✓ - F ." h 1 .',4f a k PS 'll, ' _ M" ,+ �+t! i e1!�nt appf c�ttnn SCI Y s�h!ac�s`�„ tie re ����� f r�.: ��4� g��� � Will event use, close or block any of the following: City Streets or Right -of -way No City Sidewalks or Trails No Public Parking Lots or Spaces No If yes specify location on site map. Dq Yes �W Start/End Time: Date: Scr- ® Yes ❑ Start/End Time: Date: Sao Sf� ❑ Yes Start/End Time: � .,.,._ _� Date: , Will event need barricade(s)? No ❑ Yes Number needed: Will extra picnic tables be needed? No C Yes ❑ Number needed: G CT Will portable restrooms be needed? No ❑ Yes R� Number needed: Will extra trash receptacles be needed? No ❑ Yes [�yr Number needed: Describe trash removal and cleanup plan during and after event: /ti &k-- Will event need traffic control? No ❑ Yes T] Contact Stillwater Police Departmentfor assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: / KJTattila L ST .-v- Will "No Parking Signs" be needed? No ❑ Yes Number needed: Show location(s) on site map Will event need security? No ❑ Yes if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Ir- - o-q-r, A4 -�-4 7- Will event need EMS services? No [ Yes ❑ Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: N 1A Describe the emergency action plan if severe weather should arise: AJ List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear. " As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release— of , Signature o pp scant o uthorize�gent— Date 1 water T H E BIRTHPLACE OF M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 20, 2011 RE: Spring Art Fair Spring Art Fair The Spring Art Fair is scheduled for the weekend of May 21 -22 with setup occurring on Friday May 20` Tear down would be completed largely by Sunday night. For all practical purposes the three associated city parking lots would be reserved all Friday — Sunday. The only exception is that the trash dumpster and toilets would not be removed until Monday. Attached is an air photo showing the layout of the art fair. City lots 2, 4 and 5 will be closed for the event. The parking fee as established by Resolution 2010 -204 and applied to this event is presented in the table below. A second table is shown with a modified fee as recommended by City planning staff. Fee by Resolution 2010 -204 Lot Number No. of spaces Standard fee Number of days Total fee 2 110 $9 /space /day 3 $2,970 4 48 $9 /space /day 3 $1,296 5 25 $9 /space /day 3 $675 TOTAL $4,941 Staff suggested Fee Lot Number No. of spaces Suggested fee Number of days Total fee 2 110 $9 /space /day 3 $2,970 4 48 $3 /space /day 3 $432 5 25 $3 /space /day 3 $225 TOTAL $3,627 The staff suggestion includes the equivalent of a $1,314 subsidy for the art fair. Action Requested The Parking Commission should recommend a parking fee to the City Council. bt attachment: Air photo of art fair layout RIVERTOWN ART FESTIVAL AGREEMENT 2011 This Agreement between the City of Stillwater, Washington County, Minnesota ( "City "), in conjunction with the Rivertown Art Festival of 2011, part of a community wide celebration of the City (the "Event "); and the Greater Stillwater Area Chamber of Commerce, a Minnesota non- profit corporation ( "Chamber ") and St. Croix Events, a Minnesota corporation ( "St. Croix Events "), 1. Celebration The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event /Alcohol No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance The Chamber must provide to the City satisfactory proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy " as their interest may appear ". 4. Signs. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation Operations are limited to 10:00 a.m. to 7:00 p.m. Saturday, May 21, 2011; and 10:00 a.m. to 6:00 p.m. Sunday, May 22, 2011. (Setup — Friday, May 20, 2011). 7. Police Power The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Chamber will cease dispensing and assist the police in the clearing of the Area. 8. Exclusive Use of Lowell Park In return for the exclusive use of the North and South End Lowell Park (the use of which may be adjusted at the sole discretion of the City based on flood conditions in the park) and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: Parties agree that if flood conditions exist, park usage may need to be adjusted accordingly. IN WITNESS WHEREOF, the parties have set their hands this day of .2011. Subscribed and sworn to before me this day of , 2011. Notary Public Subscribed and sworn to before me this day of , 2011. Notary Public Subscribed and sworn to before me this day of 5 2011. Notary Public GREATER STILLWATER AREA CHAMBER OF COMMERCE By Its ST. CROIX EVENTS By Its CITY OF STILLWATER Ken Harycki, Its Mayor Attest: Diane F. Ward, Its Clerk Page 3 of 3 r L jii w a , ter ?t +E B :N'H? ACE 0� MINNES01 A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent �/►'I - Date: April 21, 2011 Re: Croixwood Natural Areas Prairie Restoration Discussion At the February 2001 Park and Recreation Commission meeting, Karen Kill from the Brown's Creek Watershed District was present to discuss a prairie restoration project in the Croixwood neighborhood. At that time, staff brought forth a proposal of natural areas for this program. It was decided that the east northland area would be eliminated and the horseshoe area west of Northland Park would be added to this program. See attached memo and new map showing the changes. At this time the Park and Recreation Commission should discuss having an open house with the neighborhood to obtain their input for this project. Action Required Staff recommends discussing project and setting date and time for neighborhood open house. 0 fer ` It B R T. H P ACE 6 Nil N N[ S D 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Too . Date: February 23, 2011 Re: Croixwood Natural Areas Prairie Restoration BACKGROUND On the Parks and Recreation Commission tour last summer, the commission toured the natural areas along the east side of Long Lake. The potential for developing a natural walking trail was discussed on site, since then other natural locations in the neighborhood has been explored (see map). The City of Stillwater has been working with the Browns Creek Watershed District on developing a prairie restoration program in the Crioxwood neighborhoods for these walking trails. DISCUSSION The restoration project would consist of killing the turf grass and restoring with native prairie grasses. The City would then establish turf grass trail through these areas 8' -10' wide similar to the trails in the Browns Creek Nature Preserve. This will enable the City to cut down on the areas we mow on a regular basis, reducing fuel consumption and cost, staff time can be used for other activities and create more trails for neighborhood to use. Karen Kill from the Brown's Creek Watershed District will be present at the meeting to give a presentation and answer any questions. The Watershed District has budgeted for this project in 2011. STAFF RECOMMENDATION If the Parks and Recreation Commission wish to pursue this project further, the Commission should schedule an open house for an upcoming meeting to gather input from the neighborhood. -- . a • �� d ,� fr�� \ — I a •+ • • 1 / a \� /," • ��� P, r ��� I • • T3-IN= T72'J '� '� • _ 1 m -- I\ �J � - S O � • �� � ` ® r • c � • \� /� � h1� ♦ - _ -- — ® I i .� �r r '-may \7 • m 1� '' ,I' .. +iJV xF.,nRF TMN' _. m SINNITS •\• ` L• 11 • �— PON GGGLLL i �i — I I� _J' � • l 1 L��� � - - - • �� • r • • 1 � /�� � tI� ® P a q � • •. • � TNN r3'M A'_?.54' R ^IW IZgW � / /1 1 4 •! l /�°RR�� ®' • •�•�L•�`11 i om �" � �� � • • • ". m; s • • • • r �• • ` • i S.rJ VidnRy Map Ag -J • — ! • a •. W Cr ° • • • - \.,� • . r ` • y J :� a> \ C+ it • ♦ g ! J �m • r.� �• "" �� �. d 80 W �`} { r / , s r - , • • ,��• �c� -• •�•; �� Scale in Feet -� I p a • ° fA�� `.y` 0 lip r > � � �, �_ � y �(i� � m� • r /fir' • \:� • • we C-D • i - - ° • ° f 4 �.. his • � * � � �- i � - - -� • POND LA. f� [ • e wF napm 1 — I f I r • \ . ll 45- � J . ti r 1 � � O Location Map - , f �/ •.,bsl,.s .� • / • � soT. Nuwcw•ca��n s,�..wFarcK. Paroa ba..am PSam. mtemrioe /'� A ly ^ r • f • \• t. /�� �. E � ., a.�.a .yam:,. 1 eater r �1 T:i BlBPH?I.ACE 0� MINNES01A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: April 21, 2011 Re: Informational Items Recycling Program This summer the City of Stillwater will begin a recycling program in some of our parks. The City has received a $30,000 grant to purchase recycling containers and I have been working with Waste Management on a collection process. The parks we will begin recycling in will be Lowell Park, Pioneer Park, Washington Square, Lily Lake Park, Northland Park and Teddy Bear Park. The program will consist of separate containers for bottles and cans and staff will collect and deposit recyclables in a separate dumpster for Waste Management to pick up. We hope to have this program operating by the beginning of June. Schulenberg Park Frog Pond I met with Kellie Kjeer with Shoots and Roots who proposes to construct a frog pond at Schulenberg Park. This will be a low impact, low maintenance feature in the northwest corner of the park. The feature will be a shallow dry pond that collects rainwater to provide habitat for frogs. The pond will be lined with various plantings and will be maintained by this group. This feature appears to be a nice improvement that will enhance the park and allow kids to have a hands -on learning experience with nature. I will continue to work with this group and report back to the commission with an update at a later date. Teddy Bear Park and Washington Square Programs Attached are the list of events currently scheduled for the 2011 summer season in Teddy Bear Park and Washington Square. The events have been planned by Amy Gag again this year and will be funded by the Stillwater Park Foundation. Events in Teddy Bear Park will run between May 16 and August 31 Events in Washington Square will run weekly between May 26 and August 30 All costs for the events are being paid for by the Stillwater Park Foundation. Teddy Bear Park Summer Performances 2011 May Wednesday, 16 10:00 am Woodland Puppets Thursday, 17 6:30 pm Music Together in the Valley Wednesday, 18 10:00 am Okee Dokee Brothers Band Thursday, 19 6:00 pm Valley Dance and Fitness Performance Monday, 23 10:00 am Mary Hall Show for Pipsqueaks Wednesday, 25 9:30 am Kindermusik with Peggy Doekson Friday, 27 9:30 am Crafts and story time with Jennifer Ryan Tuesday, 31S 10:00 am Merlajean's Parading Puppets June Wednesday, 1 st 6:30 pm Wonderweavers - storytelling Tuesday, 7 th 6:30 pm Brodim"s Family Comedy Magic Wednesday, 8 th 9:30 am Kindermusik with Peggy Doekson Friday, 10 9:30 am Crafts and story time with Jennifer Ryan Saturday, 11 10:30 am Valley Dance and Fitness Pre -K recital Monday, 13 6:30 pm Bob and the Beachcombers Tuesday, 14 10:00 am Music Together in the Valley Thursday, 16 10:00 am The Edge: Martial Arts and Fitness Tuesday, 21 10:00 am Valley Dance and Fitness Dance Class Wednesday, 22 9:30 am Kindermusik with Peggy Doekson Friday, 24 9:30 am Crafts and story time with Jennifer Ryan Saturday, 25 10:00 am Ms Catherine and friends Monday, 27 10:00 am RADZoo Tuesday, 28 10:00 am Belle Ballet Studio Thursday, 3 0 th 6:30 pm Music Together in the Valley J� Wednesday, 6 9:30 am Kindermusik with Peggy Doekson Thursday, 7 9:30 am Early Childhood July Jubilee Thursday, 7 10:00 am Woodland Puppets Friday, 8 9:30 am Crafts and Story time with Jennifer Ryan Monday, 11 10:00 am Music Together in the Valley Tuesday, 12 6:30 pm Valley Dance and Fitness Cheer class Thursday, 14 10:00 am Wiggle, Jiggle and Jam Monday, 18 10:00 am Belle Ballet Studio Wednesday, 20 9:30 am Kindermusik with Peggy Doekson Tuesday, 26 6:30 pm Music Together in the Valley Wednesday, 27 6:30 pm Kid Power with Rachel Kroug Friday, 29 10:00 am Dakota Wild Animals AU USt Monday, 1" 6:30 pm The Wonderful World of Woody Wednesday, 3` 9:30 am Kindermusik with Peggy Doekson Friday, 5 9:30 am Story time and crafts with Jennifer Ryan Monday, 8 10:00 am Mike the Baker: storyteller Tuesday, 9 10:00 am Valley Dance and Fitness Cheer Class Thursday, 11 10:00 am The Edge Martial Arts and Fitness Monday, 15 10:00 am Music Together in the Valley Wednesday, 17 9:30 am Kindermusik with Peggy Doekson Friday, 19 9:30 am Story time and crafts with Jennifer Ryan Saturday, 20 10:00 am Alpha Bits Band Tuesday, 23` 10:00 am Belle Ballet Studio Thursday, 25 10:00 am The Edge Martial Arts and Fitness Thursday, 25 6:30 pm Valley Dance and Fitness Dance Class Saturday, 27 10:00 am Raptor Center — U of M Monday, 29 10:00 am Music Together in the Valley Wednesday, 3 1 9:30 am Kindermusik with Peggy Doekson Washington Square Summer Performances 2011 May Thursday, 26 June Wednesday, 1St Monday, 6th Thursday, 16 Thursday' 23 d Wednesday, 29' J�C Wednesday, 6th Saturday, 16 Tuesday, 19 Thursday, 28 Au ust Wednesday, 4th Tuesday, 91h Monday, 15 Wednesday, 24 Tuesday, 30 6:30 pm Alpha Bits Band 11:00 am Kindermusik with Peggy Doekson 6:30 pm Wonderful World of Woody 6:30 pm Dakota Wild Animals 6:30 pm Kid Power with Rachel Kroug 10:00 am Dazzling Dave: professional Yo -Yo 6:30 pm Magic Bounce 10:00 am Ms. Catherine and Friends 6:30 pm Mad Science 10:00 am Valley Dance and Fitness Dance Class 6:30 pm Brodini's Family Comedy Magic 6:30 pm Wiggle, Jiggle and Jam 6:30 pm Okee Dokee Brothers Band 10:00 am Bob and the Beachcombers 10:00 am Mary Hall Show for Pipsqueaks