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HomeMy WebLinkAbout2011-04-19 CC PacketT I I I I I T U L A C I I Of ■lllll$UR REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North April 19, 2011 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of the April 5, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. 2010 Annual Fire Department Report 3. Marathon changes — Dave Eckberg OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Dev. Director 8. Public Wks Dir /City Engr. 9. Finance Dir. 10. City Attorney 11. City Administrator CONSENT AGENDA (ROLL CALL) 12. Resolution 2011 -59, directing payment of bills 13. Possible approval of temporary liquor license for Stillwater Public Library Foundation 14. Resolution 2011 -60, approving the Multi- Agency Law Enforcement Joint Powers Agreement regarding Minnesota Internet Crimes against Children Task Force 15. Possible approval of the release of funds from the Library's 2011 capital budget to repair the floor on the mezzanine level 16. Resolution 2011 -61, approving transfer of ownership of the tobacco license from Raeburn & Associates, DBA: MGM Liquor Warehouse to CWPHRC, Inc., DBA: Stillwater Liquors PUBLIC HEARINGS OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 17. Case 2011 -06. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision for an after - the -fact variance to the minimum side yard setback (5 feet required /2.5 feet requested) for an attached deck and stairway. Notice was mailed to affected property owners and published in the Stillwater Gazette on April 8, 2011 18. This is the date and time for public hearing to consider the 2011 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette April 1 & 8, 2011. (2 Resolutions — Roll CaII) UNFINISHED BUSINESS 19. Possible approval of the second reading of Ordinance 1028, an ordinance amending the Stillwater City Code by enacting social host regulations (2nd Reading - Ordinance — Roll call) 20. Discussion on two concept designs for Pedestrian Walkway NEW BUSINESS 21. Possible approval of Segway Tours License 22. Possible first reading of Ordinance 1029 amending Chapter 43, Liquor Ordinance to include the issuance of a Brew Pub Off -Sale Liquor License (1St Reading — Roll CaII) 23. Possible approval of special events: a) Ragner Relay b) Phil Keaggy /Ashley Cleveland Concert 9 (updated information) c) Stillwater Farmers Market Special event and contract (Resolution — Roll Call) d) Cruisin' on the St. Croix Special Event (Resolution — Roll CaII) 24. Possible approval of Legislative Consultant Contract 2011 with The Conach Group for Legislative support for the St. Croix River Crossing, extension of the State Trail system and Armory Project (Resolution — Roll CaII) 25. Possible approval of purchase of landscape trailer 26. Resolution in support for Sunday liquor sales (Resolution — Roll Call) 27. Discussion on retreat date PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. TO1 OIOTNPLOCI Of •111111OTO AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North April 19, 2011 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of the April 5, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. 2010 Annual Fire Department Report 3. Marathon changes — Dave Eckberg OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Dev. Director 8. Public Wks Dir /City Engr. 9. Finance Dir. 10. City Attorney 11. City Administrator CONSENT AGENDA (ROLL CALL) 12. Resolution 2011 -59, directing payment of bills 13. Possible approval of temporary liquor license for Stillwater Public Library Foundation 14. Resolution 2011 -60, approving the Multi- Agency Law Enforcement Joint Powers Agreement regarding Minnesota Internet Crimes Against Children Task Force 15. Possible approval of the release of funds from the Library's 2011 capital budget to repair the floor on the mezzanine level 16. Resolution 2011 -61, approving transfer of ownership of the tobacco license from Raeburn & Associates, DBA: MGM Liquor Warehouse to CWPHRC, Inc., DBA: Stillwater Liquors PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 17. Case 2011 -06. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision for an after - the -fact variance to the minimum side yard setback (5 feet required /2.5 feet requested) for an attached deck and stairway. Notice was mailed to affected property owners and published in the Stillwater Gazette on April 8, 2011 18. This is the date and time for public hearing to consider the 2011 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette April 1 & 8, 2011. (2 Resolutions — Roll Call) UNFINISHED BUSINESS 19. Possible approval of the second reading of Ordinance 1028, an ordinance amending the Stillwater City Code by enacting social host regulations (2nd Reading - Ordinance — Roll call) 20. Discussion on two concept designs for Pedestrian Plaza NEW BUSINESS 21. Possible first reading of Ordinance 1029 amending Chapter 43, Liquor Ordinance to include the issuance of a Brew Pub Off -Sale Liquor License (1st Reading — Roll Call) 22. Possible approval of special events: a) Ragner Relay b) Phil Keaggy /Ashley Cleveland Concert c) Stillwater Farmers Market Special event and contract (Resolution — Roll Call) d) Cruisin' on the St. Croix Special Event (Resolution — Roll Call) 23. Possible approval of Legislative Consultant Contract 2011 with The Conach Group for Legislative support for the St. Croix River Crossing and extension of the State Trail system (Resolution — Roll Call) 24. Possible approval of purchase of landscape trailer (Resolution — Roll Call) 25. Resolution in support for Sunday liquor sales (Resolution — Roll Call) 26. Discussion on retreat date PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. TN! OIRTNPL CE OF •IIIIEt•TA CITY COUNCIL MINUTES April 5, 2011 REGULAR MEETING 4:30 P.M. Manager Leiser and Mayor Harycki called the Joint meeting to order at 4:30 p.m. Stillwater City Council Present: Councilmembers Cook, Menikheim, Polehna (also MSCWMO Board Manager), Roush and Mayor Harycki Absent: None Browns Creek Watershed District Managers Present: Managers Leiser, Vanzwol, Taillon, and Johnson Absent: Manager Pundsack Others: Karen Kill - BCWD Admin Amy Carolan - MSCWMO Admin Chris Klucas — MPCA Larry Hansen, Stillwater City Administrator Dave Magnuson, Stillwater City Attorney Shawn Sanders — Stillwater City Engineer Nancy Manos, Stillwater Admin Secretary Bruce Were — Resident Dorothy Jachim — Resident OTHER BUSINESS Workshop with Brown's Creek Watershed District Craig Leiser, president of the Brown's Creek Watershed District Board of Managers, called the meeting of the Watershed District to order. The agenda for the Brown's Creek Watershed District was approved by unanimous vote. TMDL study: Chris Klucas, Minnesota Pollution Control Agency (MPCA), provided an update on the proposal to conduct a Total Maximum Daily Load (TMDL) study for Lily, Long and McKusick lakes. He stated that in looking at the data for the three lakes over the past several years, it appears the trend in all three lakes is improving; he added they are either at or achieving water quality standards. He spoke of the requirements /implications of doing a TMDL study. In view of the partnerships and activities taking place for additional water quality improvements and the improving water quality at the three lakes, he noted that it would be his recommendation not to proceed with the TMDL at this time; and that it would be his recommendation to continue with ongoing improvement efforts /plans and keep an eye on water quality trends with the eventual goal of delisting the lakes as impaired bodies. City Council Meeting April 5, 2011 Mayor Harycki asked how long it might take to achieve delisting; Mr. Klucas replied that the Agency looks at trends and that McKusick Lake could possibly be delisted based on preliminary review of most recent data. Mr. Klucas explained the process for delisting. Mayor Harycki asked if delisting would have an impact on funding to continue improvement efforts; Mr. Klucas explained that funding would be available for protection efforts. Councilmember Roush asked if aesthetic improvements, such as algae management, would be eligible for protection funding should McKusick Lake be delisted; Mr. Klucas replied that would have to be looked into and suggested funding from other state agencies might be available for that. Councilmember Polehna asked about the grading for Long Lake, B -, whether that applied to the lake overall or just one area of the lake. Karen Kill, Brown's Creek, replied that the B- is the overall rating, noting that is based on measurements at the north end of the lake, the deepest part of the lake, the official monitoring area; she explained the D+ rating is for the southern end of the lake, the shallowest portion of the lake, with a C rating for the middle portion of the lake, also shallower. On a question by Mayor Harycki, Amy Carolan, Middle St. Croix Water Management Organization, responded that Lily Lake is rated a C +, the same as 2010; she added there has been no significant trend as either improving or declining at this time, noting that the lake has fluctuated between a B and C in the past several years. Motion by Councilmember Polehna asked that he be provided with the Long Lake elevation data for the past several years; Ms. Kill indicated she would provide that information. Water Quality Improvement Projects: Ms. Carolan highlighted Middle St. Croix Watershed Management Organization planned water quality improvement projects: sub - watershed assessments for both Lily and McKusick lakes; Stillwater street reconstruction grant. She stated that the focus of the sub - watershed assessment was to identify projects for both lakes that would be the most efficient way to capture phosphorus and other nutrients and prevent them from getting into the lakes. She explained how the assessments were done, focusing on the one done for McKusick Lake; she noted that the assessments indentified areas where projects could be located to reduce the desired amount of nutrients. She pointed out that implementation of the findings of the assessments will begin this summer around Lily Lake, beginning with the northeast corner of the lake; she reported that the WMO received funding of $43,000 and plans to install about 23 residential rain gardens in the area. At McKusick, she explained that application has been made for $25,000 to do the same type of project, which is hoped also will begin this summer. She added that the WMO also received $70,000, which will go directly to the City's street reconstruction projects and will focus on water flowing to the St. Croix River. Ms. Kill highlighted Brown's Creek projects: Brown's Creek thermal reduction grant at Oak Glen; Long Lake north Marketplace sub - watershed assessment; diversion drainage iron enhanced sand filer at Settler's 5th Addition. She described the Marketplace assessment and noted that 134 rain gardens have been identified to achieve the goal of 35% reduction in nutrients. She also talked about efforts through Oak Glen golf course to restore 1,300 linear feet of Brown's Creek and install about 2 acres of buffer; and that models indicate they might be able to lower the maximum creek temperature by about 6 degrees, back to a tolerable level for cold water fish. She briefly described the technology of iron - enhanced Page 2 of 15 City Council Meeting April 5, 2011 sand filtration system that is planned for the Settler's Glen 5th Addition in the diversion structure drainage area; she noted that this is new technology and an experimental project. Later in the discussion, Councilmember Roush asked about the reason for the thermal warming of Brown's Creek; Ms. Kill and Mr. Leiser answered that it is primarily due to lack of shade. Shawn Sanders, City Public Works Director, described activities the City will be implementing in conjunction with this year's street improvement project, including rain gardens and pond infiltration improvements. Other Opportunities for Collaboration: Standardized rules for water quality requirements — Mr. Sanders noted that currently there are different requirements for the Brown's Creek Watershed District, Middle St. Croix WMO and Carnelian- Marine Watershed District, in addition to the City's regulations. He suggested that when the WMO plans are revised in the future it might be good to address this issue. Mayor Harycki noted the current situation leads to some inefficiencies. Ms. Leiser noted this issue has been the topic of discussion among Minnesota Association of Watershed Districts, Soil and Water Conservation Districts, the League of Minnesota Cities and Association of Minnesota Counties; he pointed out that the four - agency group has submitted a white paper to the Legislature for consideration that might result in the consolidation of agencies /efforts. Armory update — Mr. Leiser noted there have been a lot of questions about this project and its implications. Stillwater Community Director Turnblad reviewed the site and the wetlands located on the site. He stated that there will be many opportunities for capturing runoff from parking lots and impervious surface. He reviewed a possible project schedule and noted information is available on the City's web site. Mr. Leiser expressed that there are two issues of concern — significant addition of impervious surface and potential for oil /grease from vehicle maintenance; he noted that the Watershed would like to be an active participant in the planning process. Mr. Turnblad addressed the issue of vehicle maintenance, noting that large vehicles will not be at this facility. It was noted that this armory facility likely will generate less traffic than if the area were developed residential. Mayor Harycki noted the Guard is subject to all local rules. Long Lake shoreline /park projects — Ms. Kill stated the District has been working with Stillwater Parks on buckthorn removal along the east shore of Long Lake, part of a larger grant to do restoration of native plants in the parkland area. She indicated that the District has also been in conversation with Stillwater staff regarding some ideas for prairie restoration in the Long Lake area. Brown's Creek biota — Ms. Kill explained the Brown's Creek biota TMDL has been completed. She pointed out that the next step is the implementation plan; she noted they must meet a 74 % reduction in sediment loads to the creek. She added that they will be working with City staff regarding some ideas for future projects. Mr. Leiser stated the copper level is no longer an issue; and that in a second round of testing, the copper was gone. Mayor Harycki asked about the cost of rain gardens; Ms. Carolan noted there are cost - sharing funds available for those in a project area and also homeowners can request and Page 3 of 15 City Council Meeting April 5, 2011 receive technical assistance to install their own. There was discussion of maintenance of rain gardens. Councilmember Menikheim spoke of the collaboration involved here and suggested it ought to be publicized. The Brown's Creek Watershed District was adjourned at 5:50 p.m. The Council was recessed until 7 p.m. RECESSED MEETING 7:00 PM Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve the March 15, 2011, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Possible approval of Special Event — Gopher to Badger Race — Mark Bongers City Administrator Hansen noted this race has been going on since 1998. The only concern he had was with the changes to the Special Events requirements, noting the race has grown to include about 1250 runners. He indicated the organizers are asking for approval of the event and variance to the noise ordinance as the race starts with some amplification, noting that has never been an issue in the past. Mayor Harycki asked about parking arrangements for participants. Fire Chief Glaser noted this race is a half - marathon and explained generally runners park in Hudson and are bused to the start here at Brown's Creek. On a question by Councilmember Polehna and Mayor Harycki, Mr. Turnblad replied that the same standards of the new Special Event regulations have been applied to this event. There was a question about park fees; Mr. Turnblad explained a park fee is only charged where large events have excessive impact on sod, in which case there is a $500 park impact fee. In this case, Mr. Turnblad added, the event only uses the gravel parking lot for the race start. Page 4 of 15 City Council Meeting April 5, 2011 Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve the special event. All in favor. OPEN FORUM Karen Garley, 13295 Boutwell Road, spoke of a recent meeting with National Guard representatives and City representatives. She expressed concern about an issue raised during that meeting — whether the City will have access to its fire station in the event of an emergency should it be co- located with the Armory. She asked that the City obtain a written guarantee from the National Guard that the City will have that access. Mr. Turnblad responded that will be part of the written agreement with the National Guard, and agreed that should be covered in the agreement. Lisa Marie Nelson, resident of Stillwater suggested that the bridge proposal is an anachronism that the growth the bridge was designed to carry 20 years ago is over. She spoke of the loss in property values and questioned how a new bridge will help the housing crisis. Dorothy Joachim, 1624 McKusick Lane, expressed concern about maintaining the water quality of Lake McKusick during the 2011 street improvement project, noting that people are spending thousands of dollars trying to get the water clean; she added there is a lot of sediment from the road project that gets washed away. She stated that she hopes that is a big part of the discussion/public hearing on this year's street project. Public works Director Sanders reviewed actions taken to collect sediment. Ms Joachim suggested that the contractor doesn't always maintain the collection devises; Mr. Sanders invited calls from residents who notice anything wrong. STAFF REPORTS Police Chief Gannaway reported that the department would begin staffing the temporary levee later in the week. Community Development Director Turnblad stated the federal government has released a portion of the 2010 census data. He reviewed some of the information, including population, noting that the population of 18,200 represents about a 19% increase over the last decade. He stated during that same timeframe, there was about a 37% increase in the number of households. He also reviewed house vacancy rates, noting that citywide that rate is 6.6 %, a three -fold increase over 2000; he also reviewed rates by ward, noting that Ward 2 has a 12.3% vacancy. He also reviewed population by ward, suggesting these figures indicate there may be a need for redistricting of the wards. Councilmember Cook expressed concern about the Ward 2 vacancy rates and that she would like the City to look into that issue further and determine whether there is something the City needs to be thinking about to deal with that issue. Mr. Turnblad noted more detailed census data will be released in the next several months. Public Works Director Sanders updated the Council on flood preparations, noting that conditions are changing daily. He referred to previous flood forecasts and that the prediction is now for less than a 30% chance of the river reaching a 690' elevation. He added while the predictions for severity of flooding seem to be waning, the City isn't necessarily out of the woods yet. He pointed out that there was one crest last week, with a second crest, about 2' higher, expected during the upcoming week. He noted that the City is making use of the Jersey Page 5 of 15 City Council Meeting April 5, 2011 barriers, poly and sandbags, which will provide protection to about a 689' elevation. He noted that the Weather Service has indicated the flooding could go on until the end of the month and suggested there will be some disruption to the downtown parking areas for quite some time. Mr. Sanders reported that there are two vacancies on the Traffic Committee and invited interested persons to visit the web site for application information. City Administrator Hansen reported that he is continuing to monitor activity at the state Capitol. CONSENT AGENDA 13. Resolution 2011 -48, directing payment of bills 14. Resolution 2011 -49, approval of police officer declaration of Jeremy Buberl for PERA 15. Possible approval of temporary liquor license for Church of St. Michael 16. Resolution 2011 -50, approval of Comcast Business Services for the parking ramp. Councilmember Cook asked that Item 14 be pulled for discussion. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the Consent Agenda, minus Item 14. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Regarding item No. 14, Councilmember Cook questioned why this had to come before the Council. City Administrator Hansen indicated he had contacted the City's labor attorney and PERA for advice; as well as Finance. Director Harrison, and those approvals /declarations for PERA have always been handled by resolution. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Item 14. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS This is the date and time for a public hearing to consider the transfer of an Off -Sale liquor license from Raeburn & Associates DBA: MGM Liquor Warehouse to CWPHRC, Inc. DBA Stillwater Liquors, 1920 Market Drive, Stillwater, MN, Chad Wichmann, applicant. Notice was published in the Stillwater Gazette on March 24, 2011. City Administrator Hansen noted this is a fairly straightforward license transfer. Mayor Harycki opened the public hearing. No comments were heard, and the hearing was closed. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2011 -51, approving the transfer of the Off -Sale liquor license from Raeburn & Associates DBA: MGM Liquor Warehouse to CWPHRC, Inc. DBA Stillwater Liquors, 1920 Market Drive, Stillwater, MN, Chad Wichmann, applicant. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Page 6 of 15 City Council Meeting April 5, 2011 This is the date and time for a public hearing to consider the issuance of a Wine with Strong Beer Liquor License to Gartner Restaurant Holdings LLC, DBA: Mara Mi Cafe located at 201 Main Street South, Suite 100, Stillwater, MN, Greg Gartner, applicant. Notice was published in the Stillwater Gazette on March 25, 2011. Mayor Harycki noted this would be subject to the regular conditions of approval by police, fire, finance, building inspections and Minnesota Liquor Control. Councilmember Cook asked if there is any limit to the number of such licenses that can be issued; City Attorney Magnuson responded that at one time, there was a limit, but a change in state statute was made that makes the number of licenses unlimited for restaurants and hotels. Mayor Harycki opened the public hearing. No comments were heard, and the hearing was closed. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution 2011 -52, approving the issuance of a new Wine with Strong Beer Liquor License to Gartner Properties LLC, DBA: Mara Mi Cafe located at 201 Main Street South, Suite 100, Stillwater, MN, Greg Gartner, applicant. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None This is the date and time for a public hearing to consider the issuance of an Off -Sale liquor license to Gartner Pro , erties LLC. DBA Com s an b Mara Mi to be located at 201 Main Street S Suite 101, Stillwater, MN, Greg Gardener, applicant. City Administrator Hansen indicated this request involves off -sale in the same building as the on -sale. In order to do that, he explained that there must be a separate entrance. There can be a common hallway, he noted, and that Liquor Control has looked at the plans and given preliminary approval. Councilmember Roush noted the Legislature currently is considering Sunday off -sale sales and asked a representative of the applicant whether they would favor that change; the representative responded they would favor that legislation. Mayor Harycki opened the public hearing. No comments were heard, and the hearing was closed. Councilmember Cook spoke of the retail /family atmosphere of the location and suggested that the off -sale doesn't seem to fit. Kathy Koerner, 11120 Mayfield Avenue, representing the applicant, stated off -sale will be wine and strong beer to complement the business of weddings, parties. She indicated customers can purchase items in the store and could, for example, purchase a bottle of wine to go along with those items if they desired. She noted the cafe portion of the business will be changing to serve sandwiches and salads, along with wine and strong beer. The store itself is separate; she added the intent is to feature high -end wine and some local brewery beer that can be purchased in the store instead of having to go to a different location. She stated the intent is that someone could do all their shopping for an event at one location. Page 7 of 15 City Council Meeting April 5, 2011 On a question by Councilmember Roush, City Attorney Magnuson answered that Stillwater does not have a limit on off -sale licenses. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2011 -53, approving the issuance of a new Off -Sale liquor license to Gartner Properties, LLC. DBA Company by Mara Mi to be located at 201 Main Street S, Suite 101, Stillwater, MN, Greg Gartner, applicant. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Request for reconsideration by Stillwater Family Dental to lease eight parking spaces in the parking ramp lot. Community Development Director Turnblad reviewed the request and previous action on the request. He explained that if the Council wished to reverse its previous decision, a condition would be added that the price for the leased spaces would be the same as spaces in the upper level of the ramp or $960 for 2011. On a question by Mayor Harycki, it was noted the lease would be for business hours only. It also was noted that the lease is reviewable after one year. Councilmember Cook asked whether a covenant with Trinity Lutheran Church regarding parking requires that the spaces in question be kept open to the public; City Attorney Magnuson responded that he thought these spots were not part of the publicly dedicated spaces. In discussion, it was noted that if these spaces are leased, there will still be in excess of the open spaces available for the Post Office use as required by the original development agreement. Councilmember Roush pointed out that since this request was first made, the City has purchased new technology for the ramp which will enable businesses to validate customers' ramp parking tickets; he wondered whether the dental practice's clients might be better served by being able to park in the covered portion of the ramp and still have free parking via validation of parking tickets. Dr. Rose Perpich, Stillwater Family Dental, addressed the Council. She noted she has two practices, one of which is for residents of Boutwell's Landing; she also talked of her interest in geriatric dentistry. She stated that the issue is more of walking distance and weather conditions and that she wanted those patients and caregivers to be able to be as close to the office as possible. Councilmember Roush indicated he has changed his original position on the request due to the concession of having the spaces clearly marked for business hours only. Dr. Perpich stated she will be buying vouchers for patients as well as the leased spaces, as well as buying permits for her employees. Councilmember Cook clarified the location of marked handicapped spaces in the surface lot; she asked Chief Gannaway about enforcement of such arrangements. Chief Gannaway responded that about the only way to enforce is by complaint. Page 8 of 15 City Council Meeting April 5, 2011 A Trinity Lutheran Church pastor spoke of the original agreement involving the surface lot; he indicated Dr. Perpich needs this lease arrangement and that the church believes it honors the spirit of the arrangement with the City. The pastor stated not approving the lease would have difficult financial consequences for the church. Councilmember Cook noted that the information about the original agreement with the church and the use of TIF funds was important in this new consideration of the request. Motion by Councilmember Menikheim, seconded by Councilmember Roush, to adopt Resolution 2011 -54, approving Stillwater Family Dental to lease eight parking spaces in the parking ramp lot. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS Possible consideration of approval of a 2 -hour parking zone in front of the businesses at Churchill and 4th Streets. Community Development Director Turnblad reviewed this proposal. He noted the proposal is the result of a plan to convert a property at 826 Fourth Street S. to a bicycle shop with retail space, cafe and offices, all of which are permitted uses. However, he pointed out the addition of the cafe use results in insufficient on -site parking. He noted the Planning Commission reviewed the request for a parking variance and granted the variance conditioned on approval of a two -hour parking zone in front of businesses at that intersection. He noted if the Council denies the proposed two -hour parking, the request goes back to the Planning Commission for reconsideration of the variance. He reported that since the Planning Commission meeting, there have been several discussions regarding this issue and the suggestion has been made that the two -hour limit be enforce up to 6 p.m. only; he indicated staff would be OK with that suggestion. Councilmember Roush asked if there are dedicated parking spaces for second -floor tenants of some of the buildings in the area; Mr. Turnblad reviewed the parking arrangements that he is aware of. Councilmember Roush asked if landlords are required to provide dedicated parking for residential tenants of commercial buildings. Mr. Turnblad responded that it is required, but in most instances of such historic commercial properties, there is not sufficient on -site parking. Councilmember Polehna suggested perhaps limiting the two -hour parking limit to certain times of the year when people leaving bikes for day -long rides wouldn't be a problem. Steve Meister, Meister's Bar and Grill, noted this is a South Hill business district that does have a unique hardship in that it is the only intersection in the City outside of the downtown with businesses on all four corners and totally surrounded by residential area. He pointed out that parking in the area has been on a first -come, first -serve basis for many years with no major problems for the businesses located there. He suggested to restrict or limit parking at this point would be more detrimental than beneficial to businesses. He spoke of the potential problem of cyclists parking their cars all day; he suggested that the businesses catering to Page 9 of 15 City Council Meeting April 5, 2011 those customers should advise them of parking lots several block away that could be used for that purpose. He suggested leaving the parking situation as is. Councilmember Menikheim stated that he did an informal count of parking spaces in the area and came up with 64 or 65 spaces; he added people are accustomed to turning over the spaces and also questioned enforcement of a two -hour limit. Mayor Harycki stated that he would be inclined to leave the parking as is and look at it in the future if it becomes a problem. Councilmember Cook noted this proposal involves a different kind of use with more parking needs, which is what the Planning Commission is trying to anticipate. There was discussion as to what happens if the Council does not adopt the two -hour limit and whether the Council could grant the variance. City Attorney Magnuson suggested that this could be treated as an appeal or there will be further delay and ultimately the variance might come back to the Council at any rate. Amy Goetz, 912 Fourth St. S., expressed that she didn't feel there is a parking problem, and added she felt the two -hour limit would make the situation worse. Lee Stylos spoke to the concern about cyclists parking their cars in the area for an extended period of time; he indicated that he had contacted the cycling club and told them to stage their rides from the Junior High parking lot. He added that he thought they had resolved that issue, without the need for a two -hour limit, and that he had not asked for the parking limit. Councilmember Cook noted that Mr. Stylos' proposed use results in a five -spot parking deficit, which she thought was the impetus for the proposed two -hour limit. City Attorney Magnuson suggested that the problem is the result of trying to apply the requirements for parking in an area where it is impossible to comply with; he spoke of the history of this commercial district and suggested that enforcing current parking regulations or requiring a variance should be re- examined. Mr. Magnuson also suggested that the parking regulations may not be legally binding in this instance because the commercial district is a non- conforming use. In response to Councilmember Cook's question about the five spaces; Mr. Stylos replied that he thought the two -hour limit suggestion was the result of the concern about the long- term parking by some bikers, rather than a concern about the parking deficit created by the new use. Motion by Councilmember Roush, seconded by Councilmember Menikheim, to consider this an appeal and grant the parking variance without the two -hour parking limit. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible consideration of approval of an invoicing program for businesses that received parking variances downtown with the condition that they pay for monthly parking permits Mr. Turnblad explained that since the mid- 1990s, whenever parking variances are requested in the downtown, a condition of approval has been the purchase of monthly parking permits equal to the number of deficit parking spaces. Payment for the monthly permits has been on an honor system, he pointed out, and most businesses pay for the permits. However, several Page 10 of 15 City Council Meeting April 5, 2011 businesses have not paid for the permits, sometimes because a property has changed hands and the new owner is not aware of the requirement. Mr. Turnblad asked for authority to create a system for invoicing the businesses that have not paid for a time; he noted that it would be something of a reminder system. Also, he added the proposal is not to do this retroactively. Councilmember Polehna suggested a phone call might be sufficient and if the permits remain unpaid, then invoice the business. Mr. Turnblad also asked for approval to create an ordinance that would make it possible to allow delinquent payments to be certified for collection with property taxes. Council was in consensus to proceed with creating that ordinance as well. Possible approval of the first reading of Ordinance 1028, an ordinance amending the Stillwater City Code by enacting social host regulations City Attorney Magnuson explained that a committee has been meeting with representatives from Washington County for the last several months who are pursuing passage of such ordinances as a way of cutting down on teenage drinking. He indicated that he had taken the violation provision out of a model ordinance as the definitions in the model ordinance are already in City Code. He briefly reviewed the proposed ordinance. Councilmember Cook stated that she thought this was important and another tool to help combat the issue of teen alcohol abuse. Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the first reading of Ordinance 1028. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible appointments /reappointments to Downtown Parking, Human Rights, and Planning Commissions. Motion by Councilmember Cook, seconded by Councilmember Roush, to adopt Resolution 2011 -55, approving appointments /reappointments to Downtown Parking, Human Rights, and Planning Commissions. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of Brad Junker exemption from Resolution 2003 -98, Section 3.3. Mr. Hansen reviewed the request and Fire Chief Glaser's memo. He indicated his recommendation is to retain the policy but exempt this employee as the City did with two other employees; he added the proposal was reviewed by the City's labor City Attorney. Councilmember Cook asked why the City would keep the policy in place if it is going to make exemptions. Mr. Hansen responded generally, the City would not want an employee to have two full -time positions. Councilmember Cook expressed a concern that this seems specific to individuals; Councilmember Menikheim echoed that concern. There was discussion of the Fair Labor Page 11 of 15 City Council Meeting April 5, 2011 Standards Act which resulted in the City's resolution that requires the recommended exemption. Motion by Councilmember Menikheim, seconded by Councilmember Roush, to adopt Resolution 2011 -56, approval of Brad Junker exemption from Resolution 2003 -98, Section 3.3. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Councilmember Cook added her vote was based not on the individual but on the resolution in question. Possible approval of hiring Public Works employee replacements Public Works Director Sanders reviewed the request. He explained that the recent retirement of two employees will impact the department significantly. He reviewed the financial impact of the request to hire two new maintenance employees, noting that one of the previous employees was paid through the Stormwater Utility Fund, which does not affect the general budget; he pointed out that overall, there would be a cost savings of about $12,000, as the two new positions will be entry -level positions. City Administrator Hansen explained his reasoning for his recommendation to hire one of the requested positions and wait on the second pending the outcome of the 2011 Legislative session, noting the Legislature could still cut aid to the City by about $500,000. Councilmember Polehna suggested ranking the interviewed persons to avoid having to begin the process over again should it be possible to hire a second person. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the hiring of one replacement employee, based on City Administrator Hansen's recommendation, and create an eligibility list for the second employee pending the outcome of the Legislative session. All in favor. Possible approval of hiring seasonal Public Works employees Mr. Sanders reviewed the request to hire two seasonal employees. He reviewed the duties of the employees and noted they would be paid through the Sewer Enterprise Fund. Councilmember Polehna suggested it might be possible to hire three seasonal employees if the pay rate was lowered. Mr. Sanders added he would look at that possibility. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the hiring of seasonal employees as presented. All in favor. Possible approval of a resolution supporting the Minnesota Department of Natural Resources purchase of the Minnesota Zephyr Railroad Line for the Browns Creek State Trail. City Administrator Hansen noted that the DNR is applying for bonding money for purchase of the trail as well as LCMR funds. He noted that the resolution would be forwarded to the City's state delegation. Councilmember Menikheim noted a typo in the 4th Whereas. Page 12 of 15 City Council Meeting April 5, 2011 Motion by Councilmember Cook, seconded by Councilmember Polehna, to adopt Resolution 2011 -57, approval of supporting the Minnesota Department of Natural Resources purchase of the Minnesota Zephyr Railroad Line for the Browns Creek State Trail. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible approval of Bond Resolution of Tax Increment Refunding Notes 2011, Territorial Springs, LLC Project Series 2003 and 2004. City Attorney Magnuson reviewed the request, noting that this would not cost the City anything. He explained the responsibility of the guarantee for debt service. On a question by Councilmember Cook, Mr. Magnuson explained the use of TIF for the Territorial Springs project and that the City is not the party that sought this refinancing. Motion by Mayor Harycki, seconded by, Councilmember Polehna, to adopt Resolution 2011- 58, approval of Bond Resolution of Tax Increment Refunding Notes 2011, Territorial Springs, LLC Project Series 2003 and 2004. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Bridge Discussion. Mayor Harycki reviewed recent developments and stated that support seems to be lining up for the project, but noted there are many forces in play at the state level. He spoke of the need for someone at the state capitol representing Stillwater's interests and referred to a proposal to use some of the City's reserve funds to hire a legislative consultant to keep an eye on the legislative process related to the bridge and other City issues. Councilmember Cook asked whether this needed to go through the bidding process; City Attorney Magnuson stated consultant services, such as this, are considered exempt from the public bidding requirement. Councilmember Cook referred to her previous statement and position regarding the bridge and added she couldn't see taking taxpayer dollars to pay a lobbying /advocacy group at this point. Councilmember Polehna spoke of providing support for the Zephyr trail purchase as well. Councilmember Roush indicated that he would like to have a 30 -day right to rescind included in the agreement. Councilmember Menikheim suggested that the movement regarding the bridge has been based on the City's position regarding the safety of the lift bridge and agreed that the City needs some assistance to help bring that issue forward, along with other issues. It was consensus to move forward with securing the services of the group as proposed, with the agreement language regarding right to rescind and other possible efforts developed for the next Council meeting. Page 13 of 15 City Council Meeting April 5, 2011 Mayor Harycki suggested directing the City Attorney to draft a memorandum of understanding to engage the legislative consultant services until the definitive contract is in place. A vote was taken on Mayor Harycki's suggested action. Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook COMMUNICATIONS /REQUESTS Open Book Meeting Announcement City Administrator Hansen read the announcement regarding the dates for the Open Book meetings for the purpose of reviewing and appealing real estate valuations. COUNCIL REQUEST ITEMS Sunday Liquor Sales Councilmember Roush noted HF375, allowing the option of Sunday off -sale liquor sales, has passed the Senate Commerce Committee and is scheduled to go to the Senate Finance Committee. He spoke of the economic disadvantage the current prohibition of Sunday off - sale puts border communities, such as Stillwater, at, noting that the proposed change is estimated to result in up to $10.6 million in Minnesota tax revenue. He reiterated that this proposal is an option for Sunday off - sales; he indicated that he would like to present a resolution at the next Council meeting supporting the adoption of the proposed legislation and asking the City's state delegation to support its passage. Councilmember Cook noted that she had spoken with liquor dealers in her ward and received polar opposite reactions from each one, noting that the business person who favored the current law suggested they would be forced to stay open on Sunday if the bill passes in order to compete, and also that the proposal would increase their costs. Councilmember Menikheim asked that additional input be brought back when the Council considers the resolution of support; Councilmember Roush suggested that he contact liquor sales establishments in his ward. Beyond the Yellow Ribbon Councilmember Polehna reminded the Council and public of a Yellow Ribbon Committee meeting at Lake Elmo Fire Hall that will feature a presentation regarding a Place of Grace for returning service people who are having difficulty. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush, to adjourn at 9:40 p.m. All in favor. Ken Harycki, Mayor Page 14 of 15 City Council Meeting April 5, 2011 ATTEST: Diane F. Ward, City Clerk Resolution 2011 -48, directing payment of bills Resolution 2011 -49, approval of police officer declaration of Jeremy Buberl for PERA Resolution 2011 -50, approval of Comcast Business Services for the parking ramp. Resolution 2011 -51, approving the transfer of the Off -Sale liquor license from Raeburn & Associates DBA: MGM Liquor Warehouse to CWPHRC, Inc. DBA Stillwater Liquors, 1920 Market Drive, Stillwater, MN, Chad Wichmann, applicant Resolution 2011 -52, approving the issuance of a new Wine with Strong Beer Liquor License to Gartner Properties LLC, DBA: Mara Mi Cafe located at 201 Main Street South, Suite 100, Stillwater, MN, Greg Gartner, applicant Resolution 2011 -53, approving the issuance of a new Off -Sale liquor license to Gartner Properties, LLC. DBA Company by Mara Mi to be located at 201 Main Street S, Suite 101, Stillwater, MN, Greg Gartner, applicant Resolution 2011 -54, approving Stillwater Family Dental to lease eight parking spaces in the parking ramp lot Resolution 2011 -55, approving appointments /reappointments to Downtown Parking, Human Rights, and Planning Commissions Resolution 2011 -56, approval of Brad Junker exemption from Resolution 2003 -98, Section 3.3 Resolution 2011 -57, approval of supporting the Minnesota Department of Natural Resources purchase of the Minnesota Zephyr Railroad Line for the Browns Creek State Trail Resolution 2011 -58, approval of Bond Resolution of Tax Increment Refunding Notes 2011, Territorial Springs, LLC Project Series 2003 and 2004 Page 15 of 15 • ater THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT April 4, 2011 Mayor Harycki Stillwater City Council Citizens of Stillwater I am pleased to present the 2010 Stillwater Fire Department Annual Report. The Annual Report documents the previous year's events and creates a documented history of the Department for you and future generations. The Fire Department responded to a total of 1,586 calls for service in 2010. Along with emergency response the Department provided hundreds of general fire safety inspections, new construction plan reviews, citizens concerns regarding potential fire code violations, hydrant maintenance, equipment and station maintenance, and completed thousands of hours of mandatory staff training. SFD worked diligently in 2010 to secure grant funding opportunities and implement cooperative agreements to provide improved services. Examples included securing the Fire and Shared Rescue Services Grant from the State Fire Marshal's Office to examine how current fire and rescue services are provided and what, if any, improvements can be realized. This grant amount was over thirty thousand dollars. In addition, SFD worked cooperatively with the Washington County Sheriffs Office to share a vital piece of rescue equipment. Working with Sheriff Hutton an agreement was developed to share the County's rescue airboat with SFD and train fire personnel to operate the boat. This agreement has improved response to water and ice rescue incidents within Stillwater and the County tremendously. In fact, within weeks of the agreement being signed SFD deployed the airboat twice, once on the St. Croix River and again for a mutual aid request to Forest Lake. I would like to personally thank the City Council for your support of the Fire Department and the overall public safety of the City of Stillwater. In addition, I thank the men and women of the Stillwater Fire Department who provide unselfish and committed 24 hour service, seven days per week, 365 days per year to the citizens SFD has swore to protect. Their dedication and commitment provide a safer place for all who live, visit and invest in the City of Stillwater and our surrounding communities. Sincerely, Stuart W. Glaser Fire Chief 216 North Fourth Street • Stillwater, Minnesota 55082 PHONE: (651) 351 -4963 • FAX: (651) 351 -4967 STILLWATER FIRE DEPARTMENT Est. 1872 ANNUAL REPORT 2010 MISSION STATEMENT Our commitment is to protect life and property through dedicated service to the community. TABLE OF CONTENTS Communities Served 3 Jurisdiction 4 Services Provided 5 Stillwater Fire Department Operations 6 Stillwater Fire Department Staff Roster 7 Response Summary 8 City of Stillwater 10 Fire Response Ward Map 11 Contract Services 14 City of Grant 14 May Township 16 Stillwater Township 18 Budget 20 Personnel Selection Process 22 Personnel Updates 23 Promotions 23 Employee Recognition 23 Memorable Events 24 Upgrades and Improvements 27 Airboat Cooperative Agreement 27 Fire Engine Replacement 27 Code Enforcement 28 Staff Training 29 Fire Prevention and Life Safety Education Activities 30 Fire Prevention Week 31 School Visits 31 Fire Department Open House 32 Lumberjack Days 34 Community Events and Volunteering 36 Fight the Fire 5K 37 Stillwater Criterium Bike Race 37 Salvation Army Bell Ringing 37 School Patrol Picnic 37 Apparatus Inventory 38 Stillwater Fire Department 2010 40 2 COMMUNITIES SERVED CITY OF STILLWATER Mayor Ken Harycki City Council City Administrator City Clerk Mayor City Council Robert Gag Jim Roush Micky Cook Mike Polehna Larry Hansen Diane Ward CITY OF GRANT Tom Carr Scott Fogelson Dan Potter Brad Hinseth Jeff Huber City Clerk Kim Points Township Supervisors Township Clerk Township Supervisors Township Clerk STILLWATER TOWNSHIP Linda Countryman Matthew Beane David Johnson Sheila -Marie Untiedt Jim Hiniker Kathy Schmoeckel MAY TOWNSHIP Bill Voedisch John Pazlar John Adams Linda Klein 3 JURISDICTION The Stillwater Fire Department (SFD) provides emergency services to a sixty -one (61) square mile response area. Our borders extend as follows: Highway 36, Southern Border 150th Street, Northern Border St. Croix River, Eastern Border Keats Avenue North, Western Border 1Vlav TOW reship Stillwater Township The Stillwater Fire Department's response area is vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater, single and multi - family residential, high - rise, commercial, industrial, schools, clinics, hospital campus, government facilities, senior assisted living facilities and nursing homes. Geographic logistics include: highways, various transportation routes, railways, cliffs, bluffs, ravines, rivers, lakes, swamps, agricultural and forested areas, recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, SFD provides mutual aid when requested to multiple surrounding communities. 4 SERVICES PROVIDED Fire Suppression Structure — Residential /Commercial Wildland /Grass Marine Auto First Responder Emergency Medical Services Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement/Inspections New Construction Commercial Multi - Family Residential Day Care Special Event Heavy Rescue Auto Extrication High Level Rope Water /Ice Rescue Surface Dive Boat Maintenance City Fire Hydrants Fire Station Trucks /Equipment Fire Prevention School Visits Open House Senior Center Fire Education In- service Training for Business Drills and Exercises Civic Support Community Events Station Tours Firefighters provided EMS and fluid clean up at an accident scene. Firefighter Aaron Stewart conducts fire prevention and education activities in the schools. Firefighter Tim Bell instructs staff on vehicle extrication and stabilization tools. 5 STILLWATER FIRE DEPARTMENT OPERATIONS Fire Chief * Stuart Glaser Deputy Fire Chief Fire Marshal /Code Enforcement *Tom Ballis Assistant Chiefs Personnel Management Tom Linhoff Training and Education John Buckley Fire & Life Safety Rob Zoller Captains Apparatus Maintenance *Chad Jansen Station Maintenance *Chris Zeuli Safety Committee *Steve Zoller Joe Buckley John Nobles Rob Peltier Firefighter /Engineers Jake Bell *Ken Olson *Jon Bell *Bill Peltier Tim Bell Rob Poutre' Dan Catt Jeff Roettger Tim Jozefow Sara Rugloski Bob Kroening Ken Schmitz Joe Marchetti Jim Swanson Jonas Werpy Firefighters Mike Aspengren Brad Junker Jeff Conley Mike Mondor Jill Fallin Mike Peltier Phil Gresafe Tim Peltier Joe Halaska Ken Stanley Steve Hamond Aaron Stewart Joel Kruse Ray Valley Administrative Support Linda Thompson *Full -time Personnel 6 STILL WA TER FIRE DEPARTMENT 2010 STAFF ROSTER NAME POSITION YEARS Mike Aspengren Part-time Firefighter 7 Tom Ballis Full -time Deputy Chief 9 Jacob Bell Part-time Firefighter 4 Jon Bell Full -time Firefighter/Engineer 24 Tim Bell Part-time Firefighter/Engineer 41 John Buckley Part-time Captain 29 Joe Buckley Part-time Lieutenant 25 Dan Catt Part-time Firefighter 5 Jeff Conley Part-time Firefighter 7 Jill Fallin Part-time Firefighter 3 Stuart Glaser Full -time Chief 24 Phil Gresafe Part-time Firefighter 4 Joe Halaska Part-time Firefighter 1 Steve Hamond Part-time Firefighter 1 Chad Jansen Full -time Captain 6 Tim Jozefow Part-time Firefighter 5 Brad Junker Part-time Firefighter 3 Bob Kroening Part-time Firefighter/Engineer 20 Joel Kruse Part-time Firefighter 1 Tom Linhoff Part-time Assistant Chief 36 Joe Marchetti Part-time Firefighter 4 Mike Mondor Part-time Firefighter 4 John Nobles Part -time Lieutenant 15 Ken Olson Full -time Firefighter/Engineer 8 Mike Peltier Part-time Firefighter 20 Rob Peltier Part-time Firefighter 10 Tim Peltier Part-time Firefighter 16 Bill Peltier Full -time Firefighter /Engineer 31 Rob Poutre' * Part-time Firefighter 7 Jeff Roettger Part-time Lieutenant 11 Sara Rugloski Part-time Firefighter /Engineer 11 Ken Schmitz Part-time Firefighter /Engineer 23 Ken Stanley Part-time Firefighter 10 Aaron Stewart Part-time Firefighter 3 Jim Swanson Part-time Firefighter/Engineer 16 Linda Thompson Part-time Secretary/Dispatcher 11 Ray Valley* Part-time Firefighter 4 Jonas Werpy Part-time Firefighter 5 Chris Zeuli Full -time Captain 19 Rob Zoller Part-time Captain 28 Steve Zoller Full -time Captain 16 *Resigned/Retired TOTAL COMBINED YEARS OF SERVICE +527 7 RESPONSE SUMMARY The Stillwater Fire Department prides itself on providing rapid, professional service to the communities we protect. The following charts and data depict run response trends for the SFD over the past several years. As seen in the bar chart below, SFD's total call volume has increased over the past year. Statistics provided by Washington County show that over the next 10 years we will see an increase of over 60 percent in residents reaching age 65 or over. Statistically, this age group often increase service demand in emergency medical incidents or pose the highest risk in residential fire incidents. SFD can anticipate this response trend to increase over the next 10 -20 years. 1800 1600 1400 1200 1000 800 600 Annual Run Response Trend 1498 1586 1325 1459 1416 1395 400 - 200 0 2005 2006 2007 2008 2009 2010 The pie chart below indicates 2010 calls by district. As indicated by the data, the majority of calls (80 %) occur within the City of Stillwater where the largest population base resides. The remaining 20% occur within our contract areas and responding to mutual aid requests. 4% 4% _1% 11% • CITY OF STILLWATER - 1,272 IN STILLWATER TOWNSHIP - 175 ■ CITY OF GRANT - 62 RI MAY TOWNSHIP - 59 ❑ MUTUAL AID - 18 2010 CALLS BY DISTRICT 8 In 2010 SFD responded to numerous structure fires throughout the district. The estimated market value of the homes and contents from these fires was $11.3 million dollars. Through SFD's professionalism and quick response over $10.8 million dollars of personal property and contents were saved. The chart below depicts a breakdown by types of calls over the last three years. As indicated by the data, fire calls decreased by 2 %, EMS /Rescue calls increased by 5 %, service calls increased by 47 %, alarms increased 49 %, and miscellaneous calls increased by 17% in 2010. 900 600 500 400 300 200 100 0 788 753 881 280 • 2010 - Total calls - 1586 2009 - Total calls - 1395 2008 - Total calls - 1416 285 243 Fire Response Structure /cooking 26 Vehicle 14 Grass /Brush 10 Other 26 TOTAL 76 Rescue EMS Medical Call /Assist 692 Extrication/MVA 89 Other 7 TOTAL 788 Service Calls Lift Assist 14 Public Service Assist 78 Controlled Burn 128 Other 60 TOTAL 280 Alarms Malfunction 47 Fire /Smoke 109 Malicious 1 TOTAL 157 Miscellaneous Smoke Scare 39 Arcing /Shorts 15 Spills /Leaks 42 Carbon Monoxide 31 Power Line Down 42 Other 116 TOTAL 285 Grand Total ( 1,586 9 City of Stillwater Stillwater Fire responded to 1,272 calls within the City limits of Stillwater in 2010. This accounts for 80% of the total call volume for the Department. As the City continues to develop and complete the orderly annexation currently in progress this call volume is expected to increase. ■ 2010 - Total calls - 1272 • 2009- Total calls - 1154 ■ 2008- Total calls - 1198 219 213 FIRE RESCUE EMS SERVICE ALARMS MISC. Fire Response Structure 19 Vehicle 12 Grass /Brush 5 Other 22 TOTAL 58 Rescue EMS Medical Call /Assist 627 Extrication /MVA 56 Other 5 TOTAL 688 Service Calls Lift Assist 13 Public Assistance 76 Controlled Burn 21 Other 55 TOTAL 165 Alarms Malfunction 42 Fire /Smoke 99 Malicious 1 TOTAL 142 Miscellaneous Smoke Scare 33 Arcing /Shorts 16 Spills /Leaks 36 Carbon Monoxide 24 Power Line Down 27 Other 83 TOTAL 219 I Grand Total I 1,272 I 10 City of a e Engineering Department City Hall - 216 North Fourth Street www.ci.stillwater.mn.us 2010 Fire Response by Ward • 1 • 2-10 • 11 - 22 • 23 - 47 • 48 - 62 71TH STN SINNITS POND 15 Ward 1 21% Ward 2 Ward 3 Ward 4 37% 9% 33% 0 0.25 Miles 2010 STATE HW 36 City Limits Ward Lines 410 City of Stillwater Right — Crews responded to a garage fire that was well involved in fire upon arrival. Crews contained the fire to the garage. Right — SFD responded to a structure fire on Harriet Street. The fire started in the lower level with extension to the main floor. All occupants were able to exit the home without injury. Left — SFD responded to a two car motor vehicle accident. SFD assisted with patient care, fluid clean up and assuring the vehicles were safe for towing. Left — Crews responded in the early morning hours to a waterflow alarm. Upon arrival crews found that a deepfat fryer started a grease fire. Due to fire code compliance this fire was contained by the automatic fire sprinkler system which saved thousands of dollars in damages and had the business back up and running within several weeks. 12 City of Stillwater Left — SFD responded to a fire alarm at the Oak Glen Country Club on McKusick Road. Upon arrival crews found smoke and a small fire area in a utility room. The fire started due to spontaneous combustion of stain soaked rags improperly disposed of. Fortunately, the building was protected by an automatic sprinkler system which controlled the fire and contained it to a small area. The Country Club was able to continue business without disruption. The sprinkler system saved hundreds of thousands of dollars in property loss and business revenue for the owner. Right — SFD personnel conduct a master stream pumping drill. This nozzle may produce fire streams capable of 1,000 gallons of water per minute. Firefighter Ken Stanley, Captain Rob Peltier and Firefighter Joel Kruse are shown in the foreground. Firefighter /Engineer Bill Peltier looks on in the background. Above — Several personnel attended the Integrated Emergency Management Training Course in Emmitsburg, Maryland in July of 2010. Deputy Chief Tom Ballis, Chief Stuart Glaser, Assistant Chief Tom Linhoff and Captain John Nobles represented SFD. The course provides instruction and training on large scale disaster scenarios using local hazards. 13 CONTRACT SERVICES The City of Stillwater contracts fire services with the City of Grant, May Township, and Stillwater Township. These contracts allow the Stillwater Fire Department to provide professional fire and rescue services to the citizens that live, work, invest and visit these communities. City of Grant SFD currently protects 43% of Grant and a population of approximately 1,614 residents. The chart below depicts the breakout of emergency calls for the City of Grant for 2010. 1 35 30 25 20 15 10 30 30 25 5 RESCUE EMS 2010 - Total calls - 62 2009 - Total calls - 58 2008 - Total calls - 42 18 Fire Response Structure 2 Vehicle 1 Grass /Brush 0 Other 1 TOTAL 4 Rescue EMS Medical Call /Assist 18 Extrication /MVA 7 Other 0 TOTAL 25 Service Calls TOTAL 15 SERVICE ALARMS MISC. Alarms Malfunction 2 Fire /Smoke 1 Malicious 0 TOTAL 3 Miscellaneous Smoke Scare 1 Arcing /Shorts 0 Spills /Leaks 2 Carbon Monoxide 2 Power Line Down 1 Other 9 TOTAL 15 Grand Total I 62 14 City of Grant Right — SFD responded to a basement fire on 110`h Street North. Upon arrival crews found heavy fire in the lower level. Crews suppressed the fire and no injuries were reported. Left - SFD responded to a single vehicle roll -over accident on Lansing Avenue North. SFD assisted Lakeview EMS with patient treatment. Left — SFD responded to a call on Lake Elmo Avenue North for a patient who had fallen over forty feet. Upon arrival crews found the patient on the ground. The boom truck tipped over while a construction worker was working from the basket. 15 May Township Stillwater Fire protects 47% of May Township and a population of approximately 1,885 residents or 8% of the Township's total population. The chart below depicts the breakout of emergency calls for May Township over the last three years. • 2010 - Total Calls - 59 ■ 2009 - Total Calls - 41 El 2008 - Total Calls - 62 Fire Response Structure 3 Vehicle 0 Grass /Brush 3 Other 0 TOTAL 6 Rescue EMS Medical Call /Assist 19 Extrication /MVA 8 Other 0 TOTAL 27 Service Calls TOTAL 7 Alarms Malfunction 2 Fire /Smoke 4 Malicious 0 TOTAL 6 Miscellaneous Smoke Scare 1 Arcing /Shorts 0 Spills /Leaks 0 Carbon Monoxide 2 Power Line Down 8 Other 2 TOTAL 13 Grand Total 59 16 May Township Right — Crews responded to a single vehicle rollover accident on Manning Trail North. Left — Stillwater Fire Department responded to a multi - vehicle accident on Manning Trail North. Left —SFD responded to a shed fire on Square Lake Trail. The building was not occupied and there was no power to the building. 17 Stillwater Township Stillwater Fire protects 100% of Stillwater Township and a population of approximately 2,553 residents. The chart below depicts the breakout of emergency calls for Stillwater Township over the last three years. • 2010 - Total calls - 175 • 2009 - Total calls - 116 02008 - Total calls - 86 46 42 Al Fire Response Structure 1 Vehicle 1 Grass /Brush 2 Other 2 TOTAL 6 Rescue EMS Medical Call /Assist 26 Extrication /MVA 16 Other 0 TOTAL 42 Service Calls Lift Assist 0 Public Assist 5 Controlled Burn 89 TOTAL 94 Alarms Malfunction 2 Fire /Smoke 4 Malicious 0 TOTAL 6 Miscellaneous Smoke Scare 4 Arching 0 Spills /Leaks 4 Carbon Monoxide 3 Power Line Down 6 Other 10 TOTAL 27 Grand Total I 175 18 Stillwater Township Right - SFD responded to an attic fire on Manning Avenue North. Crews quickly extinguished the fire and checked for any further spread of fire. Left — SFD crews responded to a single vehicle rollover accident on 100th Street North. Left — SFD crews responded to a wildland fire on St. Croix Trail North. Crews utilized hose streams and backpacks to extinguish the fire on the hilly terrain. 19 BUDGET The Fire Department's operating budget for 2010 was $1,169,590 which is equal to 9.9% of the City's total general fund budget. The dollar bill graphic below represents the City of Stillwater's $11,831,577 operating budget for 2010. The dollar is divided according to the funding allocated for each area along with the corresponding percentage of the total City budget dedicated to each department. Culture and Recreation 30.6% $3,615,159 General Government 22.4% $2,658,538 Fire 9.9% $1,169,590 NITEH STA Y,, Police 23.2% $2,748,435 Costs Recovered Public Works 11.8% $1,387,181 Bldg Dept. 2.1% $252,674 While the Stillwater Fire Department is 9.9% of the total City budget, it should be noted that several systems are in place to offset this percentage. These costs, while not directly applied to the Fire Department budget, are applied to the City of Stillwater's general fund. Fire Department costs recovered and applied to the City of Stillwater General Fund: • Contract for services — City of Grant, Stillwater and May Townships • Sprinkler /Alarm Inspection Permit Fees • Burning Permit Fees $ 323,319.90 $ 4,891.51 $ 100.00 Total: $ 328,311.41 20 2010 FIRE DEPARTMENT BUDGET • CAPITAL OUTLAY - $ 72,917 OPERSONNEL - $ 947,306 • OPERATIONS BUDGET - $ 149,367 The graph above indicates the total Department budget which includes the $1,096,673 operations budget in addition to the $72,917 proposed 2010 capital outlay expenditures. This brings the total 2010 Department budget allocation to $1,169,590. The budget has three basic areas: Personnel - Costs associated with staffing the Department • Salaries • Insurance • Benefits Operations - Costs associated with daily Department operations • Training and Education • Safety Equipment • Maintenance Contracts Capital Outlay - Costs associated with large purchase items • Vehicle Replacement • Station Upgrades • Technology Upgrades 21 PERSONNEL SELECTION PROCESS The Stillwater Fire Department (SFD) is a combination full- time /paid -on -call Department. The Department maintains nine full -time personnel, thirty -three paid -on -call staff, and one part-time secretary. The process for becoming a Stillwater Firefighter is intense and requires a committed individual to proceed. The firefighting profession is one of the most trusted public positions an individual in our society can hold and candidates must be beyond reproach. The following requirements and process is followed for each new employee hired by the Stillwater Fire Department. Minimum qualifications for an entry level paid -on -call firefighter position • High School Graduate or G.E.D. Equivalent • Minimum of 18 Years of Age • Valid Driver's License • Reside within 10 miles of Stillwater Fire Station • Ability to Attend Required Training, Drills, and Call Responses Selection process • Submit City of Stillwater Employment Application • Successfully Pass Written Aptitude Exam • Successfully Pass Physical Agility Exam • Complete Employment Interview Upon completion of the employment interview selected candidates will proceed to complete • Thorough Criminal Background Investigation • Psychological Screening • Health Exam and Drug Screening After the candidate has successfully completed all aspects of the pre - employment process they receive a conditional offer of employment. Once the candidate officially accepts the job offer a hire date will be selected. Once hired the candidate must successfully complete a 12 -month probationary period where they will attend numerous hours of training, drills and emergency response requirements. • Attend a Minimum of Two Department Drills per Month • Successfully Complete Firefighter I & II Training (approximately 120 hours) • Successfully Complete Emergency Medical First Responder Training (40 hours) • Comply with Department Run Response Requirements of 20% of Department "All Calls" per Quarter For individuals who are dedicated and seeking a rewarding career, the fire service is the best job in the world! 22 PERSONNEL UPDATES Promotions Joe Buckley, John Nobles and Rob Peltier were promoted to the position of paid -on -call Captain. Captain Joe Buckley Captain John Nobles Captain Rob Peltier Employee Recognition In April of 2010 the Department was proud and honored to award years of service pins and recognition to the following individuals for their dedication and commitment to the Stillwater Fire Department. The awards given in 2010 recognize completed milestones of service achieved through 2009. 5 Years of Service - Chad Jansen 10 Years of Service - Linda Thompson Sara Rugloski Jeff Roettger 15 Years of Service - Tim Peltier Steve Zoller 30 Years of Service - Bill Peltier 35 Years of Service - Tom Linhoff 40 Years of Service - Tim Bell 23 MEMORABLE EVENTS 2010 January On January 23, 2010, SFD was dispatched to a report of a structure fire on the 100 block of Harriet Street South. Upon arrival crews found a heavy fire in the lower level unit with extension to the upper floor. Crews quickly extinguished the fire and all occupants were able to exit the home with no injuries. On January 23, 2010, SFD was dispatched to another structure fire on Sunnyslope Lane within minutes of the Harriet Street South fire. Upon arrival crews found a three car garage fully involved. Crews worked through the cold to extinguish the fire. The homeowner was able to exit the garage with no injuries. February On the afternoon of February 20, 2010, the Stillwater Fire Department was dispatched to the 10,000 block of 110th Street North for a structure fire. Upon arrival crews found heavy fire in the basement of the home with smoke extension to the upper floors. All occupants were able to exit the home and no injuries were reported. 24 April Stillwater Fire Department responded to a fire alarm with reported smoke in the hallway at the Stillwater Mills multi -unit residential complex on April, 17, 2010. Crews found discarded smoking material in a light fixture in the hallway had caused the fire. Fortunately, the alarm system, quick response from the tenants and SFD provided a positive outcome with minimal damage to the building and no injuries to the tenants. This fire was intentionally set and the police are investigating the possibility of pursuing arson charges. May June The Fire Department responded to the 1200 block of Amundson Drive in the early morning hours of May 31, 2010, for a vehicle that went off the road and hit a tree. SFD treated one patient at the scene for non - life threatening injuries. On the morning of June 19, 2010 the Fire Department was called out for smoke coming out of the canopy on the 100 block of Linden Street West. Upon arrival crews found smoke and fire in the overhead canopy at the entrance of the Linden Nursing Home. Crews quickly extinguished the fire and checked for fire extension. At the time of the fire the residents and staff were inside the building and were directed to areas of refuge until the situation was safe. No injuries occurred to responders or residents. 25 July July 14, 2010, the Fire Department responded to the 1200 block of Amundson Drive for the report of smoke coming from a garage. Upon arrival crews found heavy smoke and fire in the two car attached garage. Crews were able to extinguish the fire and stop it from entering the living area. The homeowner was not home at the time of the fire and the fire is believed to have started from a lightening strike due to a thunderstorm. September Stillwater Fire Department responded to the 8000 block of Manning Avenue North for a fire in the attic. Upon arrival crews found smoke and fire in the attic area of the home. Crews quickly extinguished the fire and removed the ceiling of the room to check for fire extension. On July 16, 2010, the Fire Department received a call for a construction worker who fell approximately 40 feet from a lift. Upon arrival crews noted the motorized lift had tipped over while the worker was in the basket. One patient was transported by Lakeview EMS for a back injury. SFD controlled the fuel leak and eliminated any fire hazards. 26 UPGRADES & IMPROVEMENTS Left — SFD staff conduct training on the Washington County Sheriff's Office airboat. Through a cooperative shared services agreement with Washington County Sheriff's Office, SFD will house and deploy the airboat for rescue and life safety operations. The airboat will allow SFD to provide a rapid response on the river and other areas unattainable without the use of an airboat. Below — Stillwater City Council approved the purchase of a new fire engine for the Stillwater Fire Department. The new engine will replace a 25 year old engine that does not meet current National Fire Protection Association standards. The new apparatus will have a rear mounted pump panel with 3 quick attack lines, foam system, crew capacity of 5, 1,250 gallon per minute pump and adequate storage for firefighting and rescue tools. STILLWATER , MN ■INSONMVO 27 CODE ENFORCEMENT Stillwater Fire Department personnel conducted 526 inspections during 2010. Inspections consisted of new construction, commercial business, multi - family residential, daycare providers, special event reviews and general company fire inspections of existing structures. 2010 continued to be a busy year conducting inspections of large projects within the City. The Washington County Government Center completed renovation and construction of the former courts building. Remodel of the existing Washington County Government Center main building has begun and remaining floors will be fully remodeled in 2011. Construction in the Millbrook Housing Development townhomes, numerous commercial remodel projects and general fire inspections require numerous hours from staff conducting plan reviews, code compliance and onsite inspections. Above — Former courts building nearing completion of remodel. SFD staff completed numerous inspections throughout the project checking fire suppression, alarm systems, smoke control, dampers and life safety systems. Above — Former courts building upon completion. The pictures below depict some common fire code violations found during field inspections. Above - Exit door blocked with 2x4, pressurized cylinder not secured and storage in the path of egress. Above - Water heater too close to combustibles and exposed electrical equipment. 28 STAFF TRAINING In 2010 staff devoted over 2,900 hours in training activities. Crews train for structure fires, water rescue, dive rescue, high level rescue, cardiac arrest, emergency medical calls, hazardous material incidents and numerous other activities throughout the year. Personnel train several times a month and attend training courses and professional development programs throughout the year. Above — SFD staff train on extrication and Rescue Jacks involving multiple patients and vehicles. Above — Crews train on patient packaging using a mannequin and prepare the Stokes Basket to be hauled up the bluff while conducting a high level rescue training evolution. Above — Engineers work on relay pumping while flowing master streams and utilizing multiple handlines. Above — SFD staff trains with Washington County Sheriff's Water Patrol on airboat operations. 29 FIRE PREVENTION & LIFE SAFETY EDUCATIONACTIVITIES The Stillwater Fire Department spends hundreds of hours and takes part in a multitude of events to make up the Department's Fire Prevention and Life Safety Education program. Being proactive in preventing fires and educating the public on personal injury safety is the most proactive and cost effective activity the Fire Depaitnent can provide. Fire Prevention/Educati Activity/Event Contacts Staff Hours Station Tours 486 39 Extinguisher Training 55 10 School Visits 803 72 Employee Recognition Breakfast 63 14 Open House 1,500 141 Big Truck Extravaganza 200 8 Awareness /Special Events 1,227 63 Smoke Alarm Program 120 8 Night to Unite 1,625 46 Total 6,079 401 The Stillwater Fire Department increased staffing hours in Fire Prevention and Life Safety Education by 16% and had a 40% increase in citizen contacts during 2010. SFD members take pride and work diligently with students, residents and business owners to reduce the risk of fire and injury. Fire Education has the single greatest effect to reduce fires and save lives within our community. Left — Captain Jansen provides fire extinguisher training to residents at Rivertown Commons Apartments. Above — Chief Glaser, Asst. Chief Zoller and Captain Zoller teach 1 grade students Stop, Drop Left — Firefighter /Engineer Bill Peltier prepares Freckles to meet the Kindergarten class and teach the kids about fire safety. 30 Fire Prevention Week Fire Prevention Week was held October 3 - 9. This year's safety slogan "Smoke Alarms — A sound you can live with" was emphasized in all activities SFD participated in. It was also advertised in the local media and to area business owners. This year SFD had contacts with over 6,000 people in hands on training, prevention awareness, presentations, tours, and several other activities pertaining to Fire Education and Prevention. Fire Prevention Week • October 2010 Left - Crowds gather to watch firefighters demonstrate vehicle extrication techniques during the annual Fire Department Open House. School Visits Stillwater Fire Department visited five area schools giving fire presentations to over 800 students. It starts with kindergarteners learning not to play with matches. First graders practice "stop, drop, and roll" and a home escape plan. Fifth graders are taught the responsibility of being a fire safe person and the consequences if they are not through computer presentation and video reenactments. Above — Asst. Chief Rob Zoller teaches students how to dial 911 and what information is needed for Emergency Services. Above — Captain Steve Zoller teaches children the proper way to crawl and stay low in the event of smoke in the room. 31 Fire Department Open House The 2010 Fire Department open house saw over 1,500 in attendance. The weather was beautiful for residents attending the open house and participating in all the festivities. Visitors of all ages were kept busy and had the opportunity to take a station tour; obtain fire extinguisher training; get child fingerprinting I.D. cards; receive child car seat safety information; blood pressure checks; spray a fire hose; sit in the fire boats; watch a high level rescue evolution and vehicle extrication demonstrations; enjoy music from the Minnesota State Fire Service Memorial Pipe Band; see the LifeLink helicopter land and tour the helicopter, view a rescue airboat up close and all children were able to pick a pumpkin donated by Stillwater Firefighter Jim Swanson. Above — Spectators get an up close view of a medical helicopter. Above — Spectators of all ages get a chance to extinguish a fire with a fire extinguisher Above — Future firefighters get to ride in a miniature fire truck. Above — Guests get a chance to see a rescue airboat 32 Right — Firefighters give numerous tours of the Department and trucks throughout the year. Many groups come during the week of fire prevention to tour the station and learn fire prevention techniques. Left — Firefighter /Engineer Schmitz and Firefighter Peltier assist junior firefighters in spraying a fire hose. Left — The Minnesota State Fire Service Pipe Band plays to the spectators at the Fire Department Open House. 33 LUMBERJACK DAYS Lumberjack Days 2010 was held July 22 - 25 and the Stillwater Fire Department was on hand to provide emergency services to those in need. To ensure safety for residents and visitors at this fun City festival, the Stillwater Fire Department spends hundreds of hours planning and staffing this event. Total staff hours for planning, response and staffing Lumberjack Days 2010 were approximately 230 hours. ```Meter, minnee days lumberjack de 1 Y • velebretioe of our heritage • on the beautiful *torsi* river juIy 22.25, 2010 ___ The Stillwater Fire Department was on hand this year to staff the Lumberjack exhibitions and concerts in the park by The Johnny Holm Band, The Suburbs, Chicago and Zed Leppelin. Services provided and coordinated by the Stillwater Fire Department for Lumberjack Days 2010 include: ➢ Preplanning of venue for participant safety and emergency response. ➢ Preplanning emergency evacuation considerations. ➢ Briefings with multiple agencies to ensure coordinated response. ➢ Inspection of vendors to ensure safety and fire code compliance. ➢ Inspection of fireworks launch site to ensure safety and fire code compliance. ➢ Pre- deployment of fire suppression equipment in strategic downtown locations. ➢ Downtown Unified Command Center for logistics and response operations. ➢ Crews stationed in Lowell Park for rapid response when park reached capacity. ➢ Rolling crews were available for first aid in the park during the event. ➢ Patrolled the St. Croix River during concerts for water rescue and boat emergencies. ➢ Increased crews at the station to cover EMS and fire calls for the rest of the City. ➢ Crews at the 5k and 10 mile run providing EMS services and water. ➢ Participation in the Lumberjack Days Parade with multiple crews and fire apparatus. ➢ Responded to a numerous medical calls during the festival and a Carbon Monoxide incident on a boat. Left — Runners cool off at the finish of the Lumberjack Days 5K and 10 mile run. Nearly 3,000 participants partake in this annual event. 34 Left — A small channel remains open while boats moor to watch the evening concerts. SFD had our boat on the water to provide EMS and rescue. Right — Spectators filled the park to watch the fireworks at the conclusion of Lumberjack Days 2010. Above — Staff were in attendance to provide EMS during the lumberjack exhibitions. Above — SFD staff provided medical and fire standby during Lumberjack Days concerts. On this night the park reached capacity for the Chicago concert. 3 5 COMMUNITY EVENTS & VOLUNTEERING The Stillwater Fire Department devotes hundreds of hours each year to community events, volunteer opportunities and fundraising. Personnel live and work in the community they serve and proudly represent the City and Department at numerous venues. Here are some of the highlights for 2010. > Night to Unite > Stillwater Marathon > Summer Tuesdays > School Patrol Picnic > Cub Foods Community Day > Herberger's Community Day > Salvation Army Bell Ringing > Stillwater Criterium Bike Race > Fight The Fire 5K > Santa Escort after Thanksgiving > Stillwater Elks Christmas Tree Sale > American Cancer Society Relay for Life > Liberty on the Lake Fourth of July Community Parade > Annual Stillwater Chamber of Commerce Twinkle Parade Captain Steve Zoller and Nordy from the Minnesota Wild teaming up for fire safety. SFD crews worked the 2 "1 Annual Stillwater Marathon. Crews were on hand to provide EMS and staff the Emergency Operations Center. Chief Glaser contributing at the annual Stillwater Fire Department Blood Drive. 36 Fight the Fire 5K Right — Stillwater Fire Department members and runners preparing to start the annual Fight the Fire 5K race. Criterium Bike Race Left — Stillwater Fire Department members provided EMS stand -by while competitors raced around the course. Salvation Army Bell Ringing Right — SFD Firefighter Steve Hammond and his sons ring the bell during the Salvation Army bell ringing campaign. School Patrol Picnic Left - SFD assisted at the annual school patrol picnic to support local school patrols for keeping children safe to and from school. 37 APPARATUS INVENTORY The Stillwater Fire Department maintains an inventory of high quality apparatus ready to respond to an emergency on a moment's notice. All the apparatus is maintained and checked daily by the on -duty crew. Any major repairs or required maintenance is coordinated through the maintenance captain who schedules, documents and ensures the equipment is in sound working condition. Stillwater Fire's apparatus inventory consists of: 6105 Heavy Rescue Truck 1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue tools for extrication, high angle, ice /water rescue, cribbing stabilization, EMS /first aid equipment and is a support vehicle used for dive /water rescue and air cascade system for on scene breathing apparatus filling, as well as a rehabilitation station for firefighters at emergency incidents. 6106 Water Tanker 1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural firefighting applications and water shuttling operations. 6106 is capable of pumping 300 gallons per minute from a power take off driven pump. 6107 Quick Attack Pumper 2004 Ford F550 crew cab, 4x4 chassis w/ 6.0L V -8 diesel engine. 6107 carries 250 gallons of water, 30 gallons of class A foam, portable front and rear winch, portable rescue tool, air reel, on -board generator and has a CAF's (Compressed Air Foam) system. 6107 also carries EMS /first aid equipment, AED and technical rescue equipment. 6108 Rescue/Engine Company 1996 Pierce Lance Chassis Rescue /Engine Company. 6108 is a Rescue /Engine carrying 500 gallons of water, hoses, ladders, ventilation equipment, 1,750 gallon per minute single stage pump, water rescue, high -level rescue, EMS /first aid equipment including an automatic external defibrillator (AED) and an electric powered Hurst extrication tool along with attachments. 6109 Engine Company 1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1,000 gallon per minute pump used for structural firefighting applications. 6110/ 4x4 Grass Rigs 6111 2007 Ford F350 4x4 Grass Trucks. 6110/6111 both carry 150 gallons of water and have 8 gallon foam tanks, wildland firefighting equipment and a 150 gallon per minute pump with a booster hose and hand lines for wildland /grass firefighting applications. 6112 105' Heavy Duty Aerial Ladder 2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder with a pre -piped waterway, 500 gallons of water, 1750 gallon per minute single stage pump, hoses, ground ladders, ventilation equipment and the capability of all wheel steering. 38 6113 10' Zodiac Boat Zodiac Boat. SFD maintains one Zodiac rescue boat for water rescue situations on small ponds or lakes with no access. The Zodiac boat is light and maneuverable for access to hard to reach ponds and ice rescue situations. 6114 16' RescueOne Boat 2007 RescueONE Boat. 16.5' x 6.5' aluminum rescue boat, 40h.p. Mercury engine, command console with steering, seat and engine controls, dive platform and light bar mount. This vehicle will be used on lakes and the river for dive operations, fire suppression and rescue. 6115 Suburban Utility Vehicle 1993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to emergency scenes and emergency medical calls. 6116 Special Operations Trailer 2004 14' Haulmark Trailer. 6116 is used for fire prevention and life safety activities as well as support operations during incidents. The trailer contains fire investigation tools and equipment and can be used for many different purposes as necessary. 6118 Chief's Command Vehicle 2009 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, Computer preplans and accountability matrix, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact information are readily available for use by the incident commander. 6119 Deputy Chief's Vehicle 2002 4x4 Chevrolet Tahoe. 6119 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact information are readily available for use by the incident commander. 39 STILLWATER FIRE DEPARTMENT 2010 Professionalism, Respect, Integrity, Dedication, Excellence - P.R.I.D.E. 40 die Stillwater Fire Department was faced with many challenges in 2010. Not only did the Department respond to a record number of emergency calls, 1,586, but also to the unprecedented financial- crises affecting the City. In both instances, SFD has stepped up to these challenges and continues to serve the communities they have sworn to protect to the best of their ability. What does 2011 have in store for the Department and communities protected? As this report is being prepared the City is bracing for the possibility of severe spring flooding. Abnormally high fall rains and numerous heavy snowfall events throughout the winter season has made the conditions ripe for the potential of record level flooding on the St. Croix diver. The Fire Department along with all City departments are preparing to protect the downtown business district. Even with flood preparations in full swing, emergencies continue and the Fire Department wilt continue to respond to protect our citizens in need. Budgets wilt continue to be tight and the Fire Department is doing alt it can to be as efficient and effective as possible. A grant was awarded to investigate shared fire and rescue services with neighboring agencies and this study wilt be completed by the end of the year. Improved service and joint cooperation is the wave of the future and SF'D will 6e leading the way. Stillwater Fire is proud of the services provided and wilt continue to serve our community with r1'. RI.1D. E.: 'Professionalism, Respect, Integrity, Dedication and Excellence! Stillwater Fire Department 216 North Fourth Street Stillwater Ut'tinnesota 55082 651.351.4963 www.cistiffwatermn.us RESOLUTION 2011 -59 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $360,195.91 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 19th day of April, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -59 1ST Line /Leewes Ventures LLC Ace Hardware Action Rental, Inc. Advanced Firefighter Response System Amdahl Locksmith, Inc. Chris American Pump Company Aramark Uniform Services Aspen Mills BCA /CJDN Conference Brady, Doug Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Clareys Safety Equipment Clark, Luann CMI, Inc. Cole Papers Collaborative Design Group, Inc. Cornerstone Land Surveying,Inc Emergency Medical Products, In Emergency Sery Consulting Inc. Fastenal Company Fire Safety U.S.A. Four Seasons Outdoor Services Friends of Stillwater Area Dog Park Gartner Restaurant Holdings LLC General Binding Corp. Glaser, Stuart Grainger Gramenz, Lee Harris Mechanical Services LLC Ice Skating Institute Infratech, Inc. Jewell, Lynn Larson, Ryan LarsonAllen LLP League of Minnesota Cities LMC Insurance Trust Loffler Companies, Inc. Mac Queen Equipment Inc. Magnuson Law Firm Menards Metropolitan Council Metropolitan Mechanical Contractors, Inc. Concession Supplies Supplies Dolmar Hand Saw FFRS Inbound Usage Re -Key Lock Equipment Rental Uniforms, Mats, Towels, Supplies Uniforms 1st qtr connect charge Reimburse Mileage Equipment Repair Supplies Equipment Repair Supplies Replace Battery Cartridge Vehicle Repair Cleaning City Hall & Public Works Supplies Janitorial Supplies Aiple WaII Stabilization Stillwater Parking Garage Platting Safety Equipment Feasibility study Equipment Repair Supplies Equipment Repair Supplies Property Clean Up Forward Remaining Funds to Organization Concession Supplies Office Supplies Office Supplies for Annual Meeting Equipment Repair Supplies Reimburse for Mail Box Repair Equipment Repair Supplies Skater Membership Televise sewer along river due to flood Reimburse for Mail Box Repair Vehicle Maintenance Polaris Ranger Auditing Directory of Minnesota City Officials Home Insurance Workers Comp Computer Equipment Equipment Repair Supplies Professional Services Supplies May 2011 Wastewater Charge Maintenance Agreements 4/1- 6/30/11 253.25 489.01 58.78 4.68 111.20 4,521.65 827.54 2,208.72 270.00 43.35 1,072.92 36.33 70.63 190.00 1,057.50 104.00 877.56 50.00 200.00 240.42 433.00 42.30 245.00 795.00 4,403.50 1,677.42 89.41 28.89 444.87 48.20 115.31 806.50 1,612.50 67.32 75.97 4,300.00 54.61 2,621.94 2,002.33 826.26 10,751.83 402.01 119,240.94 2,162.00 EXHIBIT "A" TO RESOLUTION #2011 -59 MHSRC /Range Midway Party Rental, Inc. Minnesota Shredding, LLC Nardini Fire Equipment Office Depot Peterson Craig Plant Health Associates Riedel) Shoes, Inc. River Valley Printing Inc. Safety Signs Service on a Shoestring Karen Richtman dba Spartan Promotional Group Stillwater Motor Company Stillwater Towing Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Tousley Ford Traffic & Parking Control Co. Trans Union LLC Twin Cities Wrecker Sales Inc. Uniforms Unlimited, Inc Unique Paving Materials, Inc. UPS Valley Trophy Inc. Verizon Wireless Washington County Property Records Wiegand, Sheila Wingfoot Commercial Tire Yocum Oil Company Zayo Enterprise Networks,LLC LIBRARY Aramark Baker & Taylor BWI Brodart Demco Ebsco Grainger Menards Midwest Tapes Quill Driver Training Education Tent rental for Flood Shredding Class A Foam Office Supplies Reimburse Meal during Driving School Professional Service 1/1- 4/12/11 Skates for Resale Business Cards Barricades for flood Tote- Recycling Signs Vehicle Repair Towing Publications Retiree Health Insurance & Cobra Asphalt Cyclinders Vehicle Repair V -Iocs for signs Professional Service Vehicle Repair Holster Taser Asphalt Freight to Sandbagger Engraved Plate Internet Service Variance & Quit Claim Deeds Reimburse for Coffee Tires Fuel Telephone Rug & Towel Service Library Materials Library Materials Library Materials Processing Supplies Newspaper Subscription Lighting Supplies Janitorial Supplies AV Materials Supplies Page 2 1,830.00 2,158.88 88.80 812.25 360.07 10.73 550.00 106.73 89.78 6,753.75 2,271.46 937.77 1,268.90 724.43 1,565.38 57,342.73 185.82 20.40 715.80 561.28 17.42 99.47 59.03 609.94 37.44 12.29 26.02 387.95 8.49 1,083.57 12,475.31 566.23 64.37 106.04 1,241.40 3,245.28 40.83 449.55 107.76 141.34 407.98 411.63 EXHIBIT "A" TO RESOLUTION #2011 -59 Page 3 Toshiba Van Paper Washington County Library ADDENDUM East Central Diesel & Equipment Gopher Bearing Ikon Office Solutions Long Lake Villas Limited Partnership Menards Pfister, Richard H. Qwest St. Paul, City of Streicher's T.A. Schifsky & Sons, Inc. USA Mobility Water Street Inn West Wulfing, David Xcel EXHIBIT "A" TO RESOLUTION #2011 -59 Adopted by the City Council this 19th Day of April, 2011 Maintenance Contract Janitorial Supplies Library Materials Equipment Repair Supplies Grease & Lubricants Maintenance Agreement 1st & 2nd Half 2010 TIF 8 Downtown Beautification (Potting Mix) 1st & 2nd Half 2010 TIF 8 Telephone Asphalt Training Ammo Asphalt Pager Service Coalition for St. Croix River Crossing Professional Services Reimburse for 2011 USPCA PD1 Canine Cert. Electricity, Gas 568.04 493.88 931.30 187.00 171.58 64.27 32,041.32 299.40 12,860.91 369.19 633.04 171.00 127.72 47.12 149.11 88.94 100.00 45,003.14 TOTAL 360,195.91 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -59 1ST Line /Leewes Ventures LLC Ace Hardware Action Rental, Inc. Advanced Firefighter Response System Amdahl Locksmith, Inc. Chris American Pump Company Aramark Uniform Services Aspen Mills BCA /CJDN Conference Brady, Doug Carquest Auto Parts CATCO Parts and Service CDW Government, Inc. Clareys Safety Equipment Clark, Luann CMI, Inc. Cole Papers Collaborative Design Group, Inc. Cornerstone Land Surveying,Inc Emergency Medical Products, In Emergency Sery Consulting Inc. Fastenal Company Fire Safety U.S.A. Four Seasons Outdoor Services Friends of Stillwater Area Dog Park Gartner Restaurant Holdings LLC General Binding Corp. Glaser, Stuart Grainger Gramenz, Lee Harris Mechanical Services LLC Ice Skating Institute Infratech, Inc. Jewell, Lynn Larson, Ryan LarsonAllen LLP League of Minnesota Cities LMC Insurance Trust Loffler Companies, Inc. Mac Queen Equipment Inc. Magnuson Law Firm Menards Metropolitan Council Metropolitan Mechanical Contractors, Inc. Concession Supplies Supplies Dolmar Hand Saw FFRS Inbound Usage Re -Key Lock Equipment Rental Uniforms, Mats, Towels, Supplies Uniforms 1st qtr connect charge Reimburse Mileage Equipment Repair Supplies Equipment Repair Supplies Replace Battery Cartridge Vehicle Repair Cleaning City Hall & Public Works Supplies Janitorial Supplies Aiple Wall Stabilization Stillwater Parking Garage Platting Safety Equipment Feasibility study Equipment Repair Supplies Equipment Repair Supplies Property Clean Up Forward Remaining Funds to Organization Concession Supplies Office Supplies Office Supplies for Annual Meeting Equipment Repair Supplies Reimburse for Mail Box Repair Equipment Repair Supplies Skater Membership Televise sewer along river due to flood Reimburse for Mail Box Repair Vehicle Maintenance Polaris Ranger Auditing Directory of Minnesota City Officials Home Insurance Workers Comp Computer Equipment Equipment Repair Supplies Professional Services Supplies May 2011 Wastewater Charge Maintenance Agreements 4/1- 6/30/11 253.25 489.01 58.78 4.68 111.20 4,521.65 799.49 772.54 270.00 43.35 1,062.94 36.33 70.63 190.00 1,057.50 104.00 877.56 50.00 200.00 240.42 433.00 42.30 245.00 795.00 4,403.50 1,677.42 89.41 28.89 444.87 48.20 115.31 806.50 1,612.50 67.32 75.97 4,300.00 54.61 2,621.94 2,002.33 826.26 10,751.83 196.26 119,240.94 2,162.00 EXHIBIT "A" TO RESOLUTION #2011 -59 MHSRC /Range Midway Party Rental, Inc. Minnesota Shredding, LLC Nardini Fire Equipment Office Depot Peterson Craig Plant Health Associates Riedel) Shoes, Inc. River Valley Printing Inc. Safety Signs Service on a Shoestring Karen Richtman dba Spartan Promotional Group Stillwater Motor Company Stillwater Towing Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Tousley Ford Traffic & Parking Control Co. Trans Union LLC Twin Cities Wrecker Sales Inc. Uniforms Unlimited, Inc Unique Paving Materials, Inc. UPS Valley Trophy Inc. Verizon Wireless Washington County Property Records Wiegand, Sheila Wingfoot Commercial Tire Yocum Oil Company Zayo Enterprise Networks,LLC LIBRARY Aramark Baker & Taylor BWI Brodart Demco Ebsco Grainger Menards Midwest Tapes Quill Driver Training Education Tent rental for Flood Shredding Class A Foam Office Supplies Reimburse Meal during Driving School Professional Service 1/1- 4/12/11 Skates for Resale Business Cards Barricades for flood Tote- Recycling Signs Vehicle Repair Towing Publications Retiree Health Insurance & Cobra Asphalt Cyclinders Vehicle Repair V -locs for signs Professional Service Vehicle Repair Holster Taser Asphalt Freight to Sandbagger Engraved Plate Internet Service Variance & Quit Claim Deeds Reimburse for Coffee Tires Fuel Telephone Rug & Towel Service Library Materials Library Materials Library Materials Processing Supplies Newspaper Subscription Lighting Supplies Janitorial Supplies AV Materials Supplies Page 2 1,464.00 2,158.88 88.80 812.25 209.55 10.73 550.00 106.73 89.78 6,753.75 2,271.46 937.77 1,268.90 590.84 1,565.38 57,342.73 185.82 20.40 715.80 561.28 17.42 99.47 59.03 609.94 37.44 12.29 26.02 387.95 8.49 1,083.57 12,475.31 566.23 64.37 106.04 1,241.40 3,245.28 40.83 449.55 107.76 141.34 407.98 411.63 EXHIBIT "A" TO RESOLUTION #2011 -59 Page 3 Toshiba Maintenance Contract 568.04 Van Paper Janitorial Supplies 493.88 Washington County Library Library Materials 931.30 100.rii, Minnesota Department �,��: %'' ``o�, Alcohol and Gambling -. ' °a 444 Cedar p(LZ: . jE" �� �iJ St. Paul, of Public Safety Enforcement Division St —Suite 133 MN 55101 -5133 -5259 TTY (651)282 -6555 AND PERMIT ON -SALE LIQUOR LICENSE ,� �• a`" i ` ,tea tta (651)296 -9519 Fax (651)297 APPLICATION FOR A TEMPORARY TYPE OR PRINT INFORMATION NAME OF ORGANIZATION 1.4 Sr,i-��,r -r - w t t. ,tir ti rO 9A77/Pi DAT 9RG LZED '7/'f/�07 TAX EXEMPT WMBER /a 447? 9• STREET ADDRESS e.n 5r Al . CITY 5771 -1-1,1. ' STATE " Al ZIP CODE Sr Or2-- NAME OF PERSON MAKING APPLICATION LyN' /3 ccrc2r a- 1 -,-t.% I o BUSINESS PHONE ((�7 /) 02-7 S tf33 ( HOME PHONE I ((�7/) 496 /g7 rY DATES LIQUOR WILL BE SOLD (l U 1-1-/ 1-6 LAO 11 TYPE OF ORGANIZATION 0 CLUB CHARITABLE ORELIGIOUS OOTHER NONPROF ORGANIZATION OFFICER'S NAME S ? ' C V E 0 1 1 7 '1 ADDRESS Y r / / / a t c d d A h t n - 2 o? -•J -, S r i c 1 . 4 ✓ N 7m _ MA/ L S ORGANIZATION OFFICER'S NAME UUUJr,N IDrvLSrnoo ADDRESS /tr)'/ R/r�xrt/irf7it -,v 4V' 5v) a. fja) 977Lir..-ItT{.L ORGANIZATION FFICER'S NAME (6---(9& Y /1-177)4-4--- ADDRESS /Y /5 Rvitrefrywo'r.N /lilt - Sp bi.w /t 04.1/ a- LocatiQn where license will be used. If an outdoor area, describe /J /Cot Tzi rr e or Yftl: JT�'G�..✓,r-r4..e. "v�SG , e. t_, ,srz a., -fit, £ *-1•/ C(i' 0A/4-er /rut ,5 /,5( t. -774 At aU4r, 777.1_ 1.-/' -# rr-y /tJLe.. . 7» c -1/z>sefa 11 Lot s 7.2.-q litf,( h 5T. , Si7 taw i•2 ../ . Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Arit Will the applicant carry liquor liability insurance? If so, the carver's name and amount of coverage. (NOTE: Insurance is not mandatory.) / P /tt 9)44 �/3 -- . APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE CITY /COUNTY City of Stillwater SUBMITTING TO ALCOHOL DATE APPROVED LICENSE DATES & GAMBLING ENFORCEMENT CITY FEE AMOUNT $25.00 per day DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS -09079 (6t Contract No. DPS -M -0547 Minnesota Internet Crimes Against Children Task Force Multi- Agency Law Enforcement Joint Powers Agreement This Multi- Agency Law Enforcement Joint Powers Agreement, and amendments and supplements thereto, ( "Agreement ") is between the State of Minnesota, acting through its Commissioner of Public Safety, Bureau of Criminal Apprehension ( "Grantee "), empowered to enter into this Agreement pursuant to Minn. Stat. § 471.59, Subd. 10 & 12, and City of Stillwater, acting through its Stillwater Police Department, located at 216 North Fourth Street, Stillwater, MN 55082, ( "Undersigned Law Enforcement Agency "), empowered to enter into this Agreement pursuant to Minn. Stat. § 471.59, subd. 10, Whereas, the above subscribed parties have joined together in a multi - agency task force intended to investigate and prosecute crimes committed against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of computers, and to disrupt and dismantle organizations engaging in such activity; and Whereas, the undersigned agencies agree to utilize applicable state and federal laws to prosecute criminal, civil, and forfeiture actions against identified violators, as appropriate; and Whereas, the Grantee is the recipient of a federal grant (attached to this Agreement as Exhibit A) disbursed by the Office of Juvenile Justice and Delinquency Prevention ( "OJJDP ") in Washington, D.C. to assist law enforcement in investigating and combating the exploitation of children which occurs through the use of computers by providing funding for equipment, training, and expenses, including travel and overtime funding, which are incurred by law enforcement as a result of such investigations; and Whereas, the OJJDP Internet Crimes Against Children ( "ICAC ") has established a Working Group of Directors representing each of the existing ICAC Task Forces to oversee the operation of the grant and sub -grant recipients; and the State of Minnesota, acting through its Commissioner of Public Safety, Bureau of Criminal Apprehension has designated Donald Cheung as the Commander of the Minnesota ICAC Task Force. Now Therefore, the parties agree as follows: 1. The Undersigned Law Enforcement Agency approves, authorizes, and enters into this Agreement with the purpose of implementing a three- pronged approach to combat Internet Crimes Against Children: prevention, education and enforcement; and 2. The Undersigned Law Enforcement Agency shall adhere to the Minnesota ICAC Task Force Program Standards contained in Exhibit B attached to this Agreement, in addition to complying with applicable Minnesota state and federal laws in the performance of this Agreement, including conducting undercover operations relative to ICAC, ; a list of Regional ICAC Task Force, Minnesota State Affiliate Agency and Training & Technical Assistance Page 1 of 5 Contract No. DPS -M -0547 Program contact information is contained in Exhibit C attached to this Agreement; and 3. Exhibits A and B are incorporated into this Agreement and made a part thereof. In the event of a conflict between this Agreement and the Exhibits, the terms of the Exhibits prevail; and 4. The Undersigned Law Enforcement Agency and the Grantee agree that each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof The Grantee's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736, and other applicable law. The Undersigned Law Enforcement Agency's liability shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes, Section 466.01 - 466.15, and other applicable law; and 5. All members of the Undersigned Law Enforcement Agency shall continue to be employed and directly supervised by the same Law Enforcement Agency employer which currently employs the member performing Minnesota ICAC Task Force assignments; and all services, duties, acts or omissions performed by the member will be within the course and duty of that employment, and therefore, are covered by the Workers Compensation programs of that employer; will be paid by that employer and entitled to that employer's fringe benefits; and 6. The Undersigned Law Enforcement Agency must first submit a written request for funds and receive approval for the funds from the Grantee to receive any funds from the Grantee; and 7. The Undersigned Law Enforcement Agency must supply original receipts to be reimbursed on pre- approved requests. Approved reimbursement will be paid directly by the Grantee to the Undersigned Law Enforcement Agency within 30 days of the date of invoice, with payment made out to the City of Stillwater, and mailed to the Stillwater Police Department, 216 North Fourth Street, Stillwater, MN 55082. 8. The Undersigned Law Enforcement Agency shall maintain accurate records pertaining to prevention, education, and enforcement activities, to be collected and forwarded monthly to the Minnesota ICAC Task Force Commander or his designee for statistical reporting purposes; and 9. The Undersigned Law Enforcement Agency shall participate fully in any audits required by the OJJDP. In addition, under Minn. Stat. § 16C.05, subd. 5, the Undersigned law Enforcement Agency's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the Grantee and/or the Minnesota State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end date of this Agreement; and 10. The Undersigned Law Enforcement Agency shall make a reasonable good faith attempt to be represented at any scheduled regional meetings in order to share information and resources amongst the multiple entities; and Page 2 of 5 Contract No. DPS -M -0547 11. The Undersigned Law Enforcement Agency shall be solely responsible for forwarding information relative to investigative targets to the Child Pornography Pointer System (CPPS) pursuant to the OJJDP guidelines; and 12. The Undersigned Law Enforcement Agency shall provide the Minnesota ICAC Task Force Commander in a timely manner all investigative equipment that was acquired through OJJDP grant funding; in the event that future federal funding is no longer available, the Undersigned Law Enforcement Agency decides to dissolve its binding relationship with the Minnesota ICAC Task Force and the State of Minnesota Department of Public Safety, or the Undersigned Law Enforcement Agency breaches the Agreement. 13. That the Grantee may reimburse, the Undersigned Law Enforcement Agency for the following duties: A. Investigations by the Undersigned Law Enforcement Agency under this agreement should be conducted in accordance with the OJJDP ICAC Task Force Program Standards contained in Exhibit B, and concluded in a timely manner. The Undersigned Law Enforcement Agency will only be reimbursed by the Grantee for overtime hours inclusive of fringe benefits of actual hours and/or actual expenses incurred related to performing Minnesota ICAC Task Force assignments and/or training approved by the Minnesota ICAC Task Force Commander through the term of this agreement or until all Federal funds under the OJJDP grant have been expended, whichever comes first. B. The Grantee has a TOTAL Expense Budget of $320,000.00 that was approved under the OJJDP Internet Crimes Against Children ( "ICAC ") Grant for investigative hours and expense reimbursement. The Undersigned Law Enforcement Agency participating in the Minnesota ICAC Task Force investigations will be reimbursed by the Grantee for actual costs as defined in Clause 13, Section A., to the extent such actual costs have been reviewed and approved by the Minnesota ICAC Task Force Commander. 14. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 15. The Undersigned Law Enforcement Agency and the Grantee may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party. 16. Terms of this agreement: This Agreement shall be effective on the date the Undersigned Law Enforcement Agency obtains all required signatures under Minn. Stat. § 16C.05, Subd. 2, and shall remain in effective through May 31, 2011 unless terminated or canceled. Upon the effective date of this Agreement, the Undersigned Law Enforcement Agency will be entitled to reimbursements approved by the Grantee dating back to September 13, 2010 for Page 3 of 5 Contract No. DPS -M -0547 overtime salary including fringe benefits, equipment, training and expenses to the extent Grantee has available funds to pay such and they have been approved consistent with Clausel3, Section B. Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by an employee as a member of the Undersigned Law Enforcement Agency. 1. Undersigned Law Enforcement Agency Undersigned Law Enforcement Agency certifies that the appropriate person(s) have executed the Agreement on behalf of the Undersigned Law Enforcement Agency and its jurisdictional government entity as required by applicable articles, laws, by -laws, resolutions, or ordinances. By and Title Date Undersigned Law Enforcement Agency Title: Date City of Stillwater T 11 Stillwater 1/7// D(te Mayor or Board Chair Date City of Stillwater 2. Department or Public Safety, Bureau of Criminal Apprehension Name: Signed: Title: (With delegated authority) Date Page 4 of 5 3. Commissioner of Administration Contract No. DPS -M -0547 By and Title Date MN Department of Administration (With delegated authority) Page 5 of 5 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF STILLWATER ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Stillwater on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, to use systems and tools available over the State's criminal justice data communications network, for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify, and delete connectivity, systems and tools over the five year life of the agreement, and obligates the City to pay the costs for the network connection. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Stillwater on behalf of its Prosecuting Attorney and Police Department, are hereby approved. Copies of two Joint Powers Agreements are attached to this Resolution and made a part hereof. 2. That the Police Chief, John Gannaway, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 3. That the City Attorney, David T. Magnuson, or his or her successor, is designated the Authorized Representative or the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 4. That Ken Harycki, the Mayor for the City of Stillwater, and Diane F. Ward, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Adopted by the City Council this 19th day of April, 2011. ATTEST Ken Harycki, Mayor Diane F. Ward, City Clerk RESOLUTION 2011 -60 RESOLUTION APPROVING MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE MULTI - AGENCY LAW ENFORCEMENT JOINT POWERS AGREEMENT CONTRACT NO. DPS -M -0547 WHEREAS, this Multi- Agency Law Enforcement Joint Powers Agreement between the State of Minnesota, acting through its Commissioner of Public , Bureau of Criminal � r </ � r. Apprehension ("Grantee"), empowered to enter into this Agr��, ant to Minn Stat. § 471.59, Subd. 10 & 12, and City of Stillwater, acting throu ice Department ; and WHEREAS, the above subscribed parties have intended to investigate and prosecute crimes co exploitation of children that is committed an and to disrupt and dismantle organizations y task force facil ng in su WHEREAS, the agencies agree to utilize a fal'to prosecute criminal, ind civil, and forfeiture actions againsa ide WHEREAS, the Grantee is the re Justice and Delinquency Prevention investigating and comb.: the ex computers by prove ping furi � for overtime funding tch are incut WHEREAS, the Group o JJDP' station eq ment t -enforcement as a result of such investigations; and ursed by the Office of Juvenile D.C. to assist law enforcement in eh/ which occurs through the use of ng, and expenses. including travel and P Internet Crimes st Children ( "ICAC ") has established a Working ng each of the existing ICAC Task Forces to oversee the operation t recipits; and the State of Minnesota, acting through its eau of Criminal Apprehension has designated Donald nesota ICAC Task Force. of t1 Com � p irit � n'�� °��oner Cheung % *e Public �P der of NOW THER Agreement is he RE, DES RESOLVED, by Stillwater City Council that the Multi- Agency approved. Adopted by the Stillwa er City Council this 19th day of April, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk STILLWATER PUBLIC LIBRARY 224 THIRD ST. N. STILLWATER MN 55082 To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2011 Capital Budget Release — Part I April 14, 2011 At its monthly meeting on April 12, 2011, the Board of Trustees passed a resolution requesting that the City Council approve the release of funds from the library's 2011 capital budget to repair the floor on the library's mezzanine level. Part of the underlayment of the mezzanine floor is concrete, but part is the original wooden floor of the 1902 building. Where the two subfloors meet, the wooden underlayment is flexing, causing the vinyl floor tile of the flooring to crack and break. The condition of the floor is deteriorating rapidly and should be fixed for safety's sake. Repair would consist of removing the flooring above the wooden underlayment, replacing the wooden underlayment with concrete, and then replacing the vinyl tile. We have received two estimates for the repairs. One is for $8,252 and the other is for $4,440. We would like to engage Adolfson and Peterson Construction, the low bidder, to perform the repair work. Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 4/14/2011 Re: Tobacco License for CWPHRC, Inc. DBA: Stillwater Liquors The transfer of the tobacco license was inadvertently omitted from the memo and resolution regarding the transfer of the off -sale liquor license for CWPHRC, Inc. DBA: Stillwater Liquors that Council approved at its last meeting. A tobacco license transfer does not require a public hearing, but needs Council approval. RESOLUTION 2011 -61 APPROVING TRANSFER OF OWNERSHIP OF THE TOBACCO LICENSE FROM RAEBURN & ASSOCIATES, DBA: MGM LIQUOR WAREHOUSE TO CWPHRC, INC. DBA: STILLWATER LIQUORS WHEREAS, request for transfer of ownership of the Tobacco License from Raeburn & Associates DBA: MGM Liquor to CWPHRC, Inc. DBA: Stillwater Liquors has been requested; and NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the transfer of tobacco license conditioned upon filing all required documentation, approval by Police, Fire, and Inspection Departments. Adopted by Council this 19th day of April, 2011 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memo Community Development Department To: City Council From: Michel Pogge, City Planner iter Date: Friday, April 15, 2011 Re: Planning Case 2011 -06: Appeal of the Planning Commission decision to deny an after the fact variance to the minimum side yard setback (5 feet required /2.5 feet requested) for an attached deck and stairway. Message: The Planning Commission reviewed this variance request at their March 14, 2011 meeting. The Commission heard from the original builder, the current owner, and four adjacent property owners. The Commission discussed the situation and various options that are available to the applicant. Since the Commission felt there were alternatives available to the applicant, the Commission voted 8 -0 to deny the request. In response to the denial, the applicant made application to appeal the decision of the Commission to the City Council within the allowed 10 -day appeal period. The City Council has the following options: 1. Deny the request since the required findings for a variance were not meet. If the Council would chose to deny the request, the Council should take a "straw poll ", direct staff to prepare formal findings of fact conclusions and order denying the variance request, and table final action until the Council's May 3rd meeting. 2. Approve the request with the following conditions of approval: a. All minor revisions to the approved plan shall be reviewed and approved by the Community Development Director. All major revisions shall be revised and approve by the Planning Commission. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. 3. Continue the public hearing until the May 3, 2011 City Council meeting. The decision deadline for the request is June 18, 2011. Attached is the planning report, supporting documents that were including in the original planning report to the Planning Commission, and an excerpt of the March 14, 2011 Planning Commission minutes related to the case. From the desk of. .. Michel Pogge, AICP City Planner • City of Stillwater 216 N. 4'1' Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 'email: mpogge @ci.stillwater.mn.us Planning Commission DATE: March 9, 2011 CASE NO.: 11 -06 APPLICANT: Brendon M Stryhn PROPERTY OWNER: David M and Sarah E Handley REQUEST: The applicant is requesting an after the fact variance to the minimum side yard setback (5 feet required /2.5 feet requested) for an attached deck and stairway. LOCATION: 702 Churchill St W COMPREHENSIVE PLAN DISTRICT: LMDR - Low /Medium Density Residential ZONING: RB - Two - family District PC DATE: March 14, 2011 PREPARED BY: Michel Pogge, City Planner itc f BACKGROUND The applicant, Brendon Stryhn, has applied for an after the fact variance on behalf of the current property owners, David M and Sarah E Handley, to allow an attached deck and stairway to encroach into the required side yard setback along the west property line. This property is zoned RB and currently has an existing single - family home on the site. The required side yard setback in the RB district is a minimum of 5 feet. The deck and stairway are setback only 2.5 feet from the side property line. DISCUSSION The property at 702 Churchill St W underwent a major rehabilitation starting in 2008. In November of 2009, City Staff was contacted by the neighbor with concerns that the deck and stairway encroached into the required setback. Staff wrote a letter to the property owner of the time and advised them of the issue and also advised them that a final certificate of occupancy would not be issued until such time the issue was resolved. On December 16, 2010 (over one year later), the City received notice from a neighbor that the property was being occupied and wanted to know why the setback issue was not resolved. This was the first time the City was made aware that the property was sold and being occupied. At that time, no certificate of occupancy was issued by the City and the encroachment continued. 702 Churchill St W Page 2 The City made contact with the old property owner, original builder, and current property owner about the matter and advised them that the issue needed to be resolved. This request seeks to remedy the issue without modifying the deck and stairway. Other Outstanding Issues The survey provided by the applicant also shows the front porch encroaching in to the right -of- way for Churchill Street W. The porch has been in this location for a number of years and appears to be in place in a 1945 aerial photo of the site. Even so, the issue needs to be resolved and there are three possible ways this can be accomplished. 1) the porch could be removed, which staff would recommend against; 2) a license could be issued to allow the porch to remain in the right -of -way, which is staff's preferred option; or 3) the owner could request that a portion of Churchill Street be vacated. This issue will need to be addressed before the City can release the final certificate of occupancy for this property. EVALUATION OF REQUEST A variance may be granted only when all of the following conditions are found: 1. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. The property at 702 Churchill St W is a rectangular 50' by 137.95 lot with street frontage on two sides. The high point on the lot is along Churchill and it slowly slopes toward the rear of the property. There is approximately 9.8 feet between the garage and the back of the home. As with all after the fact variance requests, the request reviewed as if the improvement was not in place and is just being installed. In this case, it appears that the deck could have been shortened and if the stairway turned counter clockwise, everything could have remained within the required setback without the needed variance. Enclosed is a drawing that shows this alternative. The situation on the property was created by the actions of the builder; thus, the request does not satisfy the review criteria for a variance. 2. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. Since the Krummenacher v City of Minnetonka ruling earlier in the year, this review criterion has become virtually impossible to satisfy. The Supreme Court ruled that even if a lot were vacant and a home could not be built without a variance, open space would be a reasonable use for that vacant lot. And even as a vacant lot, substantial property rights are preserved. So in this variance request, the fact that the property owner cannot access the rear door of the garage from the home (even though the request is small) would certainly be seen as preserving substantial property rights. Therefore a variance does not seem to be supported. 702 Churchill St W Page 3 3. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. Generally, staff believes that the request as presented will not adversely affect adjoining property owners. The property owner to the west has raised concerns that it may be impossible to mow around the stairway and deck without encroaching on to their property. Certainly, some lawn mowers maybe wider than 2.5 feet; however, staff believes that with the small nature of the lawn on this property, a push mower with a width smaller than 2.5 feet wide is likely going to be used. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. ALTERNATIVES The Planning Commission has the following options: 1. Deny the requested since the required findings for a variance were not meet. 2. Approve the request with the following conditions of approval: a. All minor revisions to the approved plan shall be reviewed and approved by the Community Development Director. All major revisions shall be revised and approve by the Planning Commission. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. 3. Continue the public hearing until the April 11, 2011 Planning Commission meeting. The 60 -day decision deadline for the request is April 17, 2011. RECOMMENDATION City staff does not find the three variance criteria to be satisfied, and therefore recommends denial of both variances. Attachments: Applicant's Form, Site Plan, and letter. EXISTING ' GARAGE,' ED CF: OF BITUMINOUS DRIVEWAY i BITUMINOUS/DRIVEWAY 7 /2.r --- - N SET P.K. NAIL IN BITUMINOUS AT PARCEL CONKER. EXISTING GARAGE SET - - - -- SPIKE ON LOT LINE \\ jc:'N EXISTING `\ HOUSE j/{ ` \ ,- - -- SOUTH LINE OF BLOCK 7, 1 HOLCOMBE'S The drawing to the left shows how the deck could have had a side yard setback five -foot setback. Additionally, by rotating and placing the steps as shown they both would have been conforming. CITY OF STILLWATER PLANNING COMMISSION March 14, 2011 CALL TO ORDER Chair Dahlquist called the meeting to order at 7 p.m. Present: Aron Buchanan, Mike Dahlquist, Matt Gullick, Eric Hansen, Mike Kocon, John Malsam, Councilmember Menikheim, Ann Siess and Charles Wolden Staff present: Community Development Director Turnblad and Planner Mike Pogge Absent: Scott Spisak ** EXCERPT ** Case No. 2011 -06. A variance to the side yard setback (5 feet required, and 2.5 feet requested) for the construction of a deck landing and stairs located at 702 Churchill Street West in the RB, Two Family Residential District. Brendon Stryhn, representing David Handley, applicant. The applicants were present. Mr. Pogge reviewed the request and staff findings. He noted that in all after - the -fact requests, the variance request is treated as if the improvement is not in place. He also noted there are several alternatives that would enable the deck/stairs to be constructed without the need for a variance. He reviewed the three requirements for granting of a variance and stated staff finds against two of the three, with denial recommended. On a question by Mr. Buchanan, Mr. Pogge stated that pavers /patio do not have setback requirements; a raised deck must meet setbacks of the principal structure. Brendon Stryhn, the original developer, reviewed the history of the project. He stated the steps were added due to a drainage issue with the neighbor to the rear of the property; he explained that he raised the whole side of the yard and added a retaining wall to deal with drainage issues, which pretty much eliminated access from the house to the garage. He said he decided to extend the deck over and place the stairs there because it was the only access he could provide to the garage without going back to Planning and Heritage Preservation Commission; also, he said, because he was building on the original footprint, he was not required to have a survey map and thought there was more room. Regarding moving the steps, he said there is a major drain tile field in place to keep the garage from flooding. Dave Handley, current resident, said they recently purchased the property and are proud of being part of taking an historic property and giving it new life; he said they were unaware of the outstanding issues involved until several weeks after moving into the home and said they have become somewhat of a referee between the City and builder, who they believe acted in good faith throughout the project. Mr. Kocon asked why the steps couldn't be 2.5' farther into the property and the deck 2.5' shorter to met setbacks. Mr. Stryhn said he could have done that but didn't know exactly where the lot line was; he said he built the stairs and deck as they are to get as much drainage as possible. Mr. Dahlquist opened the public hearing. Colleen Walsh, 706 Churchill, said the lot line was an issue for the 2+ years of project construction. She said the stairway is an obstruction that almost juts into her yard and suggested there is no reason the stairs couldn't be up against the garage. She later said the 2.5 feet is important to her — it's her yard. 1 Brendon M. Stryhn Representing: David & Sarah Handley 702 W. Churchill Street Stillwater, MN 55082 City Council Members Cc. Mike Pogge City Council of Stillwater, MN Dear Council Members: Thank -you for the opportunity for allowing us to appeal the decision made during the City Planning Commission meeting. We feel that it is possible that we did not do a sufficient job of explaining our position and are grateful for the opportunity to try and better explain our point of view for the council members. We feel that this is a minor variance request that significantly improves the function of the property, has no immediate consequences to any adjoining property owners, and is similar in scope to other variances that the city has routinely granted in the past. In this letter I will try to clarify some of the issues brought up at the planning meeting. During the planning meeting one of the members brought up a case they had recently reviewed in reference to a fence that was built and didn't meet the setback requirements. After reading the minutes from that meeting we don't feel that this was a fair comparison due to the fact that the fence was built on city property. The fence was not even built on the owner's property, and therefore we feel this was an unfair comparison. In your letter from the planning depaitiuent under "Evaluation of Request" item number (1). We understand that it must be looked at as if the improvement was not in place. While we disagree that cities are not allowed to consider financial hardship to their citizens, financial hardship is not our biggest concern or argument. We feel as though we meet this requirement due to existing conditions on the site that were not caused by me as the builder or the current homeowners. Besides the obvious restrictions of a long narrow lot, we had a multitude of decisions that had to be made in reference to water drainage on the site. These decisions were made with the best intentions to try and stop the existing garage from flooding which was a serious problem as well trying to mitigate the amounts of water this property drained into the neighbor's property directly behind this site. Water was a serious issue for previous owners of the site and for the rear lot neighbor. We did what we could to mitigate the water issues for all affected. In direct relation to the rear deck itself we had many issues to deal with. State codes require a minimum drainage slope away from the main dwelling. Because of the proximity of the house to the garage this slope brings the water right to the side of the CITY OF STILLWATER PLANNING COMMISSION March 14, 2011 Co -owner of the James Mulvey Inn, immediately across Harriet Street from the property, talked of the many problems Mr. Stryhn encountered with the project, which he said removed a dilapidated property that was a scourge on the neighborhood. He spoke of how accommodating Mr. Stryhn was doing the project and talked of the problem created by the requirement to retain the original garage and stay in the footprint of the original house. He said he thought it would be unreasonable to force the developer to spend $3,000 - $4,000 to take 2.5' off a deck. Kevin Pamprin, 805 Churchill, said it was nice to see a house in the neighborhood that has been retrofitted. He agreed that the 2.5' means nothing, noting that many of the houses in the area are not in conformance. Betsy Glennon, owner of the property to the north with the drainage problem, said Mr. Stryhn and his workers were exemplary partners and very accommodating during the project. She said she failed to see how this would not be a financial hardship to the developer after he spent nearly three years working with the City on the many different issues. No other comments were received, and the hearing was closed. Mr. Handley said he and his wife feel very strongly that it is not practical to move the steps and retain the functional purpose of the deck; he showed graphics of the site to indicate this would eliminate an access point that was part of the original function of the design. He said eliminating the steps would require walking on the street to gain access to the house. Mr. Buchanan clarified that the deck and stairs were in place prior to the Handleys' purchase of the home. Mr. Pogge noted that even though the current property owner didn't create the issue, the builder was notified of the problem and he should have disclosed this to the property owner. In discussion, it was noted that a certificate of occupancy was not issued due to a number of building issues; Mr. Pogge stated a temporary certificate of occupancy has been issued because the other building issues have been resolved. Several members congratulated Mr. Stryhn on his workmanship on this project. Mr. Buchanan referred to a previous case where a property owner was required to move a fence that was installed by a contractor who had failed to meet setbacks. Mr. Kocon reiterated that the Commission must look at this as if the improvement hadn't been done and the Commission is looking at a space that is occupied that shouldn't be occupied; in spite of the hardship and issue of expense, he said this is encroaching where it doesn't need to. Mr. Dahlquist suggested the key to this case is that there is a very clear option that appears to satisfy setbacks and still maintain the access around the garage. Mr. Wolden moved to deny. Mr. Kocon seconded the motion. Ms. Siess asked whether the fact that this is an issue in an older neighborhood and older home makes any difference. Mr. Dahlquist said existing conditions have been a factor, but in this case, this element was not an existing condition and there are alternatives. Motion to deny passed unanimously. It was noted the applicant has 10 days to appeal the decision. 2 [Recipient Name] March 25, 2011 Page 2 existing garage. Knowing that in the past, even without the slope the garage had issues with flooding we knew that we would have to install a drain tile system to remedy this issue. Between the slope, drain tile, and minimum widths in relation to stairs and landings we did not have enough room to put the stairs between the garage and the house. Since we changed the grade in the front of the house to remedy the water drainage issues in the front of the home we were left with a large retaining wall leaving our only option for safe entry from the garage to the rear of the home by the use of a stair case on the deck. There are (3) reasons that we did not install the stairs closer to the garage. 1. To meet the current 5 foot set back the stairs would have to be built against or very near the existing garage which is a free floating structure that can and does move with frost. 2. The primary reason that the stairs were moved over was because the drain tile system runs between the garage and the stairs and we feared that if the stairs were built there that leaves and other debris could build up under the stairs blocking proper drainage of the area. 3. As the new homeowners pointed out at the planning meeting without that small area between the stairs and the garage they would be forced to walk all the way around the garage to access their back yard. These are all conditions that we feel are unique to this lot and are the result of existing conditions to the lot prior to our ownership. We feel that we did the best we could to accommodate a very difficult problem that needed to be solved. For these reasons we feel that we meet the criteria for item number (1) of the "Evaluation of Request ". Under item number (2) of the "Evaluation of Request" the planning department uses the Krummenacher V. City of Minnetonka case as their reasoning. In the application for variance that was seen right before us at the commission meeting this was completely ignored and the planning department recommended approval and the planning commission voted and granted approval of the variance. One of the members of the planning commission mentioned that he spoke to the city attorney and that he didn't "Put much weight to the Krummenacher decision ". We only ask for fairness in this situation. We ask that if the Krummenacher decision is not going to be the means of determining a variance request for other citizens of the city, that it not be a determining factor in ours. [Recipient Name] March 25, 2011 Page 3 Thank -you for the opportunity to speak to you about our request and we look forward to meeting with you and answering all of your questions. Sincerely, Brendon M. Stryhn Representing: David & Sarah Handley 702 W. Churchill Street Stillwater, MN 55082 4 March 7, 2011 To Whom It May Concern: I am writing to respectfully request a variance be approved for our property Iocated at 702 Churchill St. W in Stillwater. We purchased this recently restored house on December 3, 2010. On December 21, 2010 we received a letter from the City of Stillwater explaining that our deck is not in compliance with setback requirements outlined in zoning requirements. We believe our request for variance should be approved based on meeting or exceeding the conditions outlined in City Code, Chapter 31: • A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits or neighboring violations are not hardships justing a variance. A hardship peculiar to our property exists in that deck modification to meet setback requirements would result in a loss of safe access to our primary house entrance. Without the existing stairs the only remaining access to the house entrances will be via the street. In other words, if the deck is modified and stairway eliminated we will be required to walk in the street to gain access to our house. The property was designed and built with the intent of providing access via stairs from the rear of the garage to the rear of the house. To be clear, we have been unable to determine a method for deck modification that will satisfy the 5 -foot setback requirement and not simultaneously require removal of the stairs. • A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. If approved, this variance will preserve the enjoyment, function, and appeal of a significant and visible portion of our property. Fulfilling the setback requirement will require a significant modification to the deck and elimination of stairway house access, resulting in inhibited normal and safe foot traffic. • The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. If approved, the variance will result in the deck stairs reaching 2.5 feet into the 5 foot setback requirement. The Churchill property located to our immediate West is the only other property in this immediate area. There are no structures, access, or usages present in this area of the neighboring property; therefore, there is no detriment. Approval of this variance will result in no material impact or impairment and the purpose or intent of this section of property will be unaffected. The comprehensive plan is affected only in that approval of this variance will result in maintaining safe access to our house entrance. Your consideration in this matter is greatly appreciated. We welcome any questions or clarifications we can provide, including a personal showing of the affected property. Best regards, Dave and Sarah Handley 612 -584 -8508 Brendon M. Stryhn — Representing David Handley 702 W. Churchill St. Stillwater, MN 55082 February 1, 2011 Planning Commission Attention: Mike Pogge City of Stillwater, MN Dear Planning Commission: We are asking that you please grant a variance in reference to a deck landing and stairs that provides necessary access to the home from the garage. As you will see from the photos and plans this deck is not something that is excessive or meant to provide any purpose other than connecting the home to the garage. I will explain why the decision was made to install these stairs. During construction it was brought to my attention that the neighbor to the rear of the property has struggled with water runoff from this property for years costing her significant stress not to mention thousands of dollars trying to come up with solutions. As a solution we raised the elevation on the house portion to force all water from that section of the yard to drain to the street instead of down the length of the yard and into the neighbor's property. Due to the elevation of the street and the fact that we were restricted to use the existing garage this raise in elevation to the house left the garage elevation several feet below that of the house. Our only option was to build a large retaining wall that spans from the house to the street to make up this difference in elevation. This also meant that we needed to create a drain tile system between the garage and the home due to the fact that the water between the two structures had nowhere to go. The stairs were bumped out from the corner of the garage because of this drain tile system running between the deck stairs and the garage corner. Otherwise we could have pushed the stairs closer to the garage to avoid this issue. Without the approval of this variance and the subsequent removal of the stairs the homeowners will be forced to walk out into the street to get access to the back door of the home from the garage. We ask that you please approve this application. Thank -you for your time and consideration. Sincerely, Brendon M. Stryhn Owner Representative A -.)IIo i ` ti- J n "k' 7d1,1 73 °" 7 14VO, \J( S 0 v 01 ' =y''"19 (r °L j < Y � t1 SET - -__. -' SPIKE ON LOT LINE L-SET P.K. NAIL IN BITUMINOUS AT PARCEL CONRER. l "t 1 EXISTING GARAGE OBCK 2.5' - EXISTING HOUSE 4 - - -- SOUTH LINE OF- BLOCK, 7, HOLCOMBE'S APPITION CERTIFICATE OF SURVEY FOR: S & K HOLDINGS LLC C NOTES: UNDERGROUND UTILITIES NOT LOCATED OR SHOWN EASEMENTS, IF ANY. MAY EXIST. THERE WAS NO EFFORT MADE TO RESEARCH RECORDED OR UNRECORDED EASEMENTS. BEARINGS SHOWN ARE ASSUMED. THE EXISTING LEGAL DESCRIPTION WAS PROVIDED BY THE OWNER. THERE WAS NO EFFORT MADE TO RESEARCH OR SURVEY THE ADJOINING PROPERTIES FOR GAPS AND OVERLAPS. SURVEY PURPOSE THE PURPOSE OF THIS SURVEY WAS LOCATE THE EXISTING DECK AND IMPROVEMENTS ALONG THE WEST LOT LINE THAT WERE RECENTLY CONSTRUCTED. THIS SURVEY LOCATES AND SHOWS THE WEST LINE OF LOT 12 ONLY. THIS 15 NOT A BOUNDARY SURVEY. EXISTING LEGAL DESCRIPTION v' (as provided by the owner) LOT 12, BLOCK 7, HOLCOMBE'S ADDITION. WASHINGTON COUNTY, MINNESOTA, EXCEPT THE NORTH 12.00 FEET THEREOF. 0 CERTIFICATION: `vl ,hereby minify that this survey, plan or report was prepared by are or under my direct superWsion and that I am a duly licensed land Surveyor under the laws of Me fdate of Minnesota. DANIEL L. ES Ucense. No. 25718 12 -17 -09 iiiar� EXISTING' fi GARAGE/ " 2.5 - SPKE CN LOT LhE BITU'5JOUS DRIVEWAY BITUMINOUS/DRIVEWAY EXISTING MANSE SOUTH HARRIET STREET PROJECT LOCATION: 702 CHURCHILL ST. W. STILLWATER, MINNESOTA NORTH 0 20 40 SCALE: 1 INCH = 20 FEET Total Lot Area Lot Depth Lot Width 6,902,4 SD FT. 137.8 FT. 50.0 FT. x„ r POSSIBLE STREET VACATION PAMD I/2. IRON - -.__./ - , \ ^_._ ^_ ^..^ - ^- _ _ ✓/ PPE MARKED "STACK" WEST CHURCHHILL STREET (81TUM10US SURFACE) L_ O WATER VALVE UTILITY POLE LIGHT POLE OVERHEAD WIRES GAS METER FENCE CONCRETE DENOTES FOUND 1/2" IRON PIPE DENOTES SET 1/2" IRON PIPE MARKED RLS 25718 Suite 68100 200 East Chestnut Street Shciwater, MN 55082 Phone 851.275.8969 Fax 851275.8976 danO dssuryeY .rot CORNERSTONE LAND SURVEYING, INC - 70ia acs ,e,, . CERTIFICATE OF SURVEY FOR: S & K HOLDINGS LLC C NOTES: UNDERGROUND UTIUTIES NOT LOCATED OR SHOWN EASEMENTS, IF ANY, MAY EXIST. THERE WAS NO EFFORT MADE TO RESEARCH RECORDED OR UNRECORDED EASEMENTS. BEARINGS SHOWN ARE ASSUMED. THE EXISTING LEGAL DESCRIPTION WAS PROVIDED BY THE OWNER. THERE WAS NO EFFORT MADE TO RESEARCH OR SURVEY THE ADJOINING PROPERTIES FOR GAPS AND OVERLAPS. C SURVEY PURPOSE THE PURPOSE OF THIS SURVEY WAS LOCATE THE EXISTING DECK AND IMPROVEMENTS ALONG THE WEST LOT LINE THAT WERE RECENTLY CONSTRUCTED. THIS SURVEY LOCATES AND SHOWS THE WEST UNE OF LOT 12 ONLY. THIS 15 NOT A BOUNDARY SURVEY. EXISTING LEGAL DESCRIPTION (as provided by the owner) LOT 12, BLOCK 7, HOLCOMBE'S ADDITION, WASHINGTON COUNTY, MINNESOTA, EXCEPT THE NORTH 12.00 FEET THEREOF. C CERTIFICATION: 1 hereby minify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of . e of Minnesota. DANIEL L ES a 12 -17 -09 License. No. 25718 EXISTING EDGE OF BITUMINOUS DRIVEWAY BITUMINOUS/DRIVEWAY SPKE ON LOT L1t EXISTMG MOUSE - SOUTH HARRIET STREET '---..., POSSIBLE STREET VACATION ) FOUND 1/2' RON • -, -/ PPE HARKED "STACK' WEST CHURCHHILL STREET (BITUMINOUS SURFACE) L_ PROJECT LOCATION: 702 CHURCHILL ST. W. STILLWATER, MINNESOTA NORTH 0 20 40 RnJ SCALE: 1 INCH = 20 FEET WATER VALVE UTILITY POLE LIGHT POLE OVERHEAD WIRES GAS METER FENCE CONCRETE • DENOTES FOUND 1/2" IRON PIPE o DENOTES SET 1/2" IRON PIPE MARKED RLS 25718 Suite 50100 200 East Chestnut Street Stillwater, MN 55082 Phone 851.275.8969 Fex 651.275.8978 den@ =survey net CORNERSTONE LANG SURVEYING, INC MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer J-/x DATE: April 12, 2011 SUBJECT: Public hearing and plan approval 2011 Street Improvement Project DISCUSSION: A public hearing was held for the 2011 Street Improvement Project on March 15th. A public hearing notice was prepared and sent to all property owners. When looking through the project file, however, it was discovered that the public hearing notice was not sent to the Stillwater Gazette for publication. This step is required by State statute for assessed projects. City Attorney, Dave Magnuson, recommended that we publish a new notice in the Gazette, re- notice all property owners, and hold another public hearing. The City Council direction at the first public hearing has been followed by designing a 38 -foot wide on Wilkins Street from 2nd Street to Owens Street with parking on both sides. The plan includes bump -out at the intersections. Plans have been approved by the MNDOT State Aid office. RECOMMENDATION: It is recommended that Council conduct the required public hearing and order the improvement and preparation of plans and specifications. It should be noted that the resolution ordering the improvement requires a 4 /5th vote of the Council. It is also recommended that Council approve the plans and specifications for the 2011 Street Improvement Project and order advertisement for bid for the project. ACTION REQUIRED: If council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2011- ORDERING IMPROVEMENTS AND PLANS AND SPEFICATIONS FOR THE 2011 STREET IMPROVEMENT PROJECT 2011 -02. If desired Council should pass a motion adopting RESOLUTION 2011- APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2011 STREET IMPROVEMENT PROJECT 2011 -02. APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02) WHEREAS, pursuant to a resolution passed by the Council on April 19, 2011, the City Engineer has prepared plans and specifications for the 2011 Street Improvement Project (Project 2011 -02) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Thursday, May 12, 2011, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on May 17, 2011, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 19th day of April 2011. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02) WHEREAS, a resolution of the City Council adopted on February 15, 2011 fixed a date for a council hearing on the proposed 2011 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 19th day of April 2011, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of April 2011. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 19th day of April 2011. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk ORDINANCE 1028 AN ORDINANCE AMENDING THE STILLWATER CITY CODE BY ENACTING SOCIAL HOST REGULATIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Adding. Chapter 43, Liquor, is amended by adding Sec. 43 -5, subd. 2(4) that will read as follows: "(4) It is unlawful for any person to host or allow an event or gathering at any residence, premises, or any other private or public property where alcohol or alcoholic beverages are present when the person knows or reasonably should know that an underage person will or does consume or possess any alcohol or alcoholic beverage with the intent to consume it; and the person fails to take reasonable steps to prevent possession or consumption by the underage person. A person is responsible for violating this law if the person intentionally aids, advises, hires, counsels, or conspires with or otherwise procures another to commit the prohibited act. A person does not need to be present at the event or gathering to be in violation of this Ordinance. 2. Saving. In all other ways, the City Code will remain in full force and effect. 3. Effective Date. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 19th day of April, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memo Community Development Department To: City Council From: Michel Pogge, City Planner i4 Date: Wednesday, April 13, 2011 Re: North Lowell Park and Pedestrian Walkway Message: The open house on March 28 for the North Lowell Park /Pedestrian Walkway project was well attended. Overall the comments on the project were constructive and very positive from staff's perspective. The main comments from the open house covered three general areas: 1. Overall preferred design of the project The comments heard from the meeting along with a wide majority of the written comments (9 of the 15) preferred the straight alignment versus the curving design. Due to these comments, the design team is moving forward with the straight alignment. During the open house, three alternatives were shown. The preferred alternative was the rectilinear formal walkway design. The Council on March 15 indicated that they preferred the rectilinear walkway concept but with limestone outcropping and a natural meandering trail. The attached maps provide additional details on both the formal and natural rectilinear walkway concepts. From the desk of... Michel Pogge, AICP City Planner -City of Stillwater • 216 N. 41' Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 email: mpogge @ci.stillwater.mn.us 2. Location of the bathroom Verbal and written comments from the open house expressed a strong desire for the bathroom building to move westerly. In selecting the final bathroom location, there are a number of factors that should be considered including: a. Users of the bathroom i. Main Street Visitors ii. Park Users iii. Bike Trail Users b. Viewshed of the park c. Fact that there are currently no buildings east of Water Street between Myrtle St and Mulberry St. d. Several comments received at the open house asked that some type of shelter be provided for people waiting for the MTC bus that picks up along Water St. The attached designs provide two possible locations for a bathroom facility for each concept. Either location can be served with City utilities. 3. Bathroom design Seven bathroom designs were shown at the open house. Overwhelmingly the preferred design was a brick historic industrial design, which follows a number of similar style buildings seen in the northern part of downtown. Some comments received at the open house encourage the City to consider a "Victorian" design. The design team looked at the Victorian design of the bathroom in Washington Square Park that was suggested by several individuals at the open house; however, with no similar design buildings currently existing in downtown Stillwater, the team has concerns introducing such a design and is recommending against it. The Design Team has further refined the industrial design. The design removes the steel elements seen in the first design and replaces them with wood elements that follows a style seen on the existing gazebo in Lowell Park. The front wall of the bathroom now also incorporates a commercial storefront look. Moving Forward The steps over the next 60 days are as follows: 1. SWB will work to finalize the overall master plan for North Lowell Park and plans for the walkway for staff review in early May. 2. City Staff will check in with the Parks Commission on April 25th and the HPC on May 2nd. 3. Staff is hopeful we will be in a position to host an open house in Late May /Early June to review the final plans with the public. Once the above steps are completed we will move to final plan development. Staff is still anticipating a fall project letting at this point in time. Request The Design team is at a point where direction is needed on a few items. We therefore request direction on the following items: 1) Should the plan proceed with the formal or natural concept plan? 2) Should the plan proceed with the bathroom located east or west of Water Street? 3) What is the Council's view on the industrial bathroom design? 1 1- \ $QUTN. SECOND STREEET . / / / / SOUTH UNION STREET' w a_ L \_ 7 ,,; \ . \ \;,` \ \\ .., v �\ l \ \ „r-- w / / / \ \/ CWATER STREET rnnun 1 1 t I I --T I 1 I i 1 -- SOUTH- MAIN - STREET -- — — = ... .___ 1 1 i 1 i I 141 --!+ 1NIIIl11) 1 / \ / / NORTH MAIN STREET\ �\ \ 6' L • WATER STREET 8+t PARKA — 1 l l I-1 Ffi I J STATE TRAIL PARKING 1 LateR RIVER(ALK P. D, PAPPY'S • ST. CROIX RIVER NORTH SANDERS WACKER BERGLY INC. LANDSCAPE ARCHITECTS & PLANNERS 365 East Kellogg 81vd. Saint Paul, MN 55101 Phone, (651) 221 -0401 Far. (651) 297 -6817 E –mail. swbinc®usinlerneLcom NORTH LOWELL PARK MASTER PLAN STILLWATER, MINNESOTA hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and thot 1 om a duly registered Landscape Architect under the lows of the Stole oI Minnesota. Signature Date: Reg Number; Project Number. 1024 Drown By goj Original Issue Date: 04/14/11 Revision. Dote- Description FORMAL CONCEPT SHEET CF SOUTH SECCNID STREEET— — 7 / / — / 1 SOUTH UNION STREET -- — — — — 11 .� rI \ —' 1 \, / 7 1- W —� Ru 1 1 I 1 1 1-4 1 1 1 1 1 E 1- 411111111 — —SOUTH-MAIN-STREET --- /— = •\ / \ \— I \ I I 1 - L'7.---. "..-__:.:17.;...:,-...:.s.1.■..Z.,,,..........„---...z\ ....;:=7_, _ _ .._ ,.■ N. \ ��" -= = =_= c_ __ —=' �_= — _- _ ::::::, ,:::. _ i i i - _ \� — � / i �— // / 1 / \ NORTH MAIN STREET\ \,r <WATER STREET 1DATER STREET i \ STATE TRAIL w w4kic si rlrsa_�::Cq�:nr.r ■� LCLER RvERMAIJC ST. CROIX RIVER SANDERS WACKER BERGLY INC. LANDSCAPE ARCHITECTS & PLANNERS 365 Eost Kellogg Blvd. Soint Paul. MN 55101 Phone. (651) 221 -0401 For (651) 257-6817 E -mad: ewbincOusinlernet can NORTH LOWELL PARK MASTER PLAN STILLWATER, MINNESOTA hereby certify thot thls plan, specification. cr report was prepared by me or under my direct supervision and that I am a duly registered tendscope Architect under the loss of the State of Minnesota. Signature Date: Reg. Number: Protect Number. 1024 Drown By. gat Original Issue Date: 04 /14/11 Revision: Doty. Description: NATURAL CONCEPT SHEET: CN NORTH MAIN STREET PARKING WATER STREET- BUS STOP _ - -- 1111kamm m.., PAWING 2e�i ,Mil 1 0411 1 1111I= 1 I \ ear• y ►�;'�~ `�r'�' -'O� Iii =,', -� I d PARKING ILW FORMAL CONCEPT WALKWAY DETAIL ir 10' 20 40' _1J VIP NORTI! NORTH MAIN STREET ■ PARKING PARKING WATER STREET- 10-6 iu waimpur BUS STOP . -- BUS STOP 1�= r 474 FY) VA #214 /111411 PARKING STATE TRAIL -earl — �---�, L NATURAL CONCEPT WALKWAY DETAIL 0' 10 20' 40 NORTH SANDERS WACKER BERGLY INC. LANDSCAPE ARCHITECTS & PLANNERS 365 East Kellogg Blvd Saint Poul, MN 55101 Phone (651) 221 -0401 For (651) 297-6817 E -moi: swbincOusinlemel.com LOWELL PARK PEDESTRIAN WALKWAY STI LLWATER, MINNESOTA hereby certify that this plan. specification. or report wos prepored by me or under my direct supervision and that I cm a duly registered Landscape Architect under the laws of the State of U4mesolo. Slgnoture Dole: Reg. Number: Project Number. 1024 Drown By. got Origin& Issue Date 04/14/11 Revision: Dale: Description CONCEPT DETAILS SHEET: CD COLLABORATIVE DesignGroupo. too ft...4 1CG 10.rnovega Virr.eas LOWELL PARK Stillwater, MN TOILET ROOMS - SCHEMATIC DESIGN SCHEME ti 5 DATE 34.1 4 11 1%0" Ca SY EAM cx BY SK-01 Joe to 11025.00 COUABORAVVE DESIGN CROUP, INC. 2009 ater. THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: April 18, 2011 RE: Segway Tours License BACKGROUND Blake Rudisill and Josiah Mitchell of Ready to Roll, Inc. have submitted a request for a license to operate a Segway Tour business in Stillwater. The business would lease retail space at 219 Myrtle St. Located here would be the tour office, tour beginning and ending point, merchandise sales and maintenance shop for the Segways. The store front would be open from 9 AM to 6 PM daily between about May 1st and November 30`'' A tour group would be made up of up to 10 Segways, with a tour guide at the head of the line of Segways and a tour guide at the end of the line with up to eight guests in between. Two tours would be offered seven days a week: one at 10 AM and one at 3 PM. The season would be approximately May 1 through November 30. There are two proposed tour routes, both using City sidewalks. The principal route would begin at the Myrtle Street store and follow Main Street north to the Territorial Prison hill and into to North Hill neighborhood. While in the North Hill area the tour would pass through the sidewalks of Pioneer Park for a view of Downtown and the St. Croix River. It would then follow 3rd Street to the South Hill. The route of the three mile guided tour would be altered if North Main was particularly busy. Both routes are shown in the attached materials submitted by Ready to Roll. COMMENTS As with downtown trolleys, Pedicab businesses, and in the past the horse drawn carriage, a license is required for the proposed use of City right -of -way. The distinction between the Segway Tour business and most of the other similar uses is that the other uses need permanent parking spots. Since no parking spot is required for a Seway, a use agreement and parking fee are not required. Only a license is necessary. About a decade ago a Segway Tour company considered doing business in Stillwater, but the business was never started. Given the lack of history, a condition of license approval should be that upon receipt of serious complaints, the license would be reviewed again by the City Council. As with all licenses, this would have to be reviewed and renewed annually. It would expire December 31St RECOMMENDATION If the City Council finds the license request acceptable, staff would recommend attaching the following conditions, which will be brought back to the next Council meeting in the form of a resolution. Ready to Roll, Inc. April 18, 2011 Page 2 1. The City Clerk is authorized to issue a license to Ready to Roll, Inc. for the Segway Tour business. 2. Ready to Roll, Inc. may operate up to 10 Segways per tour in 2011. 3. The City shall be named as an additional insured on the company's insurance policy. 4. The license shall be valid from May 3, 2011 to December 31, 2011. 5. No license shall be issued or renewed without proof of general liability insurance in the minimum amount of three hundred thousand dollars ($300,000.00). 6. Operating restrictions and conditions: a. No Segway shall be operated upon a public street in Downtown Stillwater, and in residential neighborhoods were sidewalks exist, the sidewalks must be used. b. Public safety is paramount in the operation of any Segway. Consequently, each Segway must be equipped with a proper braking system and any other equipment required to comply with all applicable federal and state laws. c. All Segways shall be, at all reasonable times, subject to inspection by the City of Stillwater. d. All Segway operators shall obey and comply with any lawful order or direction of any police officer, traffic control agent, or regulatory services inspector. e. The City reserves the right to limit Segway Tour operations to specified routes and streets if required for public safety reasons. f. Upon receipt of any serious complaints, as determined to be serious by the City Administrator, the license shall be placed on the next available City Council agenda for review. bt Attachments: Applicant's Letter and Materials Ready to Roll Inc 219 Myrtle St. NE, Stillwater, Minnesota 55082 _ 763.227334 763.843.8649 Owners: Josiah Mitchell Blake Rudisill"` The Company and Mission Ready to RoU Inc. is a new and adventurous historical tour company that will be using the Segway PT (Personal Transporter) to showcase the extravagant history of Stillwater, Minnesota. The company will fill the gap in the local sightseeing tour market by means of advertising, standing out, and being fiat out fun. Ready to Roll Inc. will be using newer technology to provide a fun and rare experience for tourists and residents. Tours will be given of the old down town lumber industry area then up to the bluffs where lumber barrens lived. Guests will be welcomed into our store where refreshments and snacks will be offered. They will then proceed to watch a training video, gear up and head out to one on one training right outside. After every guest feels comfortable with the Segway PT they will set off on a 3 nee tour and experience something most people don't every day. When guests retum to the store (or even before they go out) they will have a opportunity to buy sweatshirts, T -shirts and scenic photographs of places they visited along the tour. The mission of Ready to Roll Inc. is to provide the best tour possible of the Stillwater area. We will strive for excellent customer service and creating lasting memories for our guests. Service and Products Ready to Roll Inc. will be giving a 3 mile historical tour of downtown and bluff area of Stillwater. The tour will include Historical facts and viewings of landmarks, such as numerous mansions. The Wardens House Museum, and Washington County Historic Courthouse. First year open, tours will be $55 +tax per person and will be adjusted following years for inflation and growth. To make the company different from our competitors we will strive for top of the line tours and outstanding customer service. To accomplish this we will provide online surveys for customers to rate us on our services. Weekly meetings will be held between management and employees to discuss customer reviews and how we can improve on them. 90% of all revenue will come from tours, the other 10% will come from sales of products sold in store. Products such as clothing, photographs, and beverages, will account for the rest.. Items and pricing: $20.00 T- shirts $40.00 Hoodie $25.00 Prints $ 3.00 Beverages The following chart shows a targeted percentage of each product and how it makes up the total income. Customers will go on a tour at a rate of $55 a tour. Clothing will be sold to approximately 20% of costumers with an average of $15 profit on merchandise. Beverages will be sold to 20% of customers with a $1.50 profit. Photographs will be sold to 5% of costumers with a $10 profit. i♦ Tour 100% @ $55 Clothrng 20% $15 Beverage 20% @ $1.5 IN Photographs 5% @10 *Tour Route options and Historical fact summary are listed on following pages.* 3 Historical Sites for Tour (sample) *Found on Washington County historical societies website* Isaac Stapes and Mill "Isaac Staples (November 13, 1799 — January 15, 1895) was a powerful lumber baron in the St. Croix River Valley during the logging boom of the late 19th century. Aside from his massive holdings and operations in timber, sawmills and the St. Croix Boom Company , Staples was also the region's most successful farmer and an important banker. Staples arrived in Stillwater Minnesota, the heart of the timber -rich St. Croix River Valley in 1853 Minnesota Zephyr The Minnesota Zephyr is a late 1940's dinner train and serves a five - course, white linen dinner on a six -mile route, traveling between four and seven mph. The train consisted of five restored dining cars. The train travels for three an a half hours up the St. Croix River bluffs and westward down a stream and back? In 2008 the train became slow because of the economy and is now staying stationary. The Wardens House and Territori = I Prison "Warden's House Museum was built in 1853 as the residence of the Minnesota Territorial Prison warden. Over time there were thirteen wardens that lived in the house until 1914 when the prison moved to its present site in Bayport. After 1914 a Deputy Warden or Superintendent of the prison used the old Warden's House. In 1941 the State of Minnesota sold the house to the Washington County Historical Society and it was opened as the second house museum in the state in June 1941. The museum consists of 14 rooms decorated in the late 19th and early 20th century style. Many rooms are like that of a upper middle class household while other rooms depict certain historic themes of Washington County including a room dedicated to the lumbering industry and still another that shows off items that children would use more than one hundred years ago." In 2002 the Minnesota Territorial Prison was bumt down to the ground from an arson, which is now housing that was built over. The St. Croix Boom Site 'The St. Croix Boom Site is a National Historic Landmark located on the St. Croic River upstream of Stillwater, Minnesota. The site was founded by Stillwater lumber barons, including Isaac Staples, in 1856 after the demise of the original St. Croix Boom Company, which had operated a log boom further upstream near the Markle on the St. Croix. Staples and others purchased the Boom Company and moved the site downstream. Timber harvested upstream was branded with the logo of the company that had harvested it. The logs were floated down to the boom, where they were sorted by the brands and delivered to the sawmills in Stillwater. The boom company collected a fee of 40 cents per thousand board feet (17 cent/m3) delivered. The St. Croix Boom was a very profitable enterprise. In addition to a generous fee written into the company's charter and an efficient design that allowed it to be run by a small crew during slow periods, the sheer amount of timber that was being harvested made for high profits. During the 1870s, logs were frequently backed up for 15 miles (25 km) above the boom during mid - summer. The boom site was operated until 1914, by which time all the surrounding river bank area were denuded of trees." The Lowell Park and Stillwater Lift Bridge The Lowell Park Bridge was the very first bridge built across the St. Croix to connect the borders of MN to WS. The bridge was built out of only wood in 1867 and was open for everyone walking or saddle horse back. After almost 40 years as the technology increased with time the city of Stillwater with the booming income from lumber was able to re-build a new steel bridge in 1931, The Stillwater Lift Bridge. This bridge would allow bigger boats and sails to travel under the lifted portion of the bridge. The Washington Historical Courthouse and Veterans Memorial John McKusick deeds the land on the comer of Chestnut and Fourth Streets to the City of Stillwater. This land is chosen as the site for a courthouse and construction is completed in August of 1849. This building serves the county well for over 15 years and moves because of the rising income of lumber, until the larger Washington County Courthouse is built upon "Zion's Hill" in 1870, Near the Courthouse is a recently made Veterans Memorial showing the names of the soldiers who served in the past wars that were from the Stillwater area. 4 Marketing and Advertising Ready to Roll Inc. will deploy a vast array of marketing strategies to reach maximum exposure across ideal demographics. Marketing and advertising will be our strong point in a sense that we have vast resources readily available at our fingertips through personal ties to the advertising and marketing industry. Advertising costswilt be minimized through efforts by supporting family in the industry. Marketing and advertising strategies will be put in the hands of In House Creations. These advertising methods will be considered: Riding around with signage on Segway PT Public Relations Brochures Website Facebook Twitter You Tube Online Adwords and search optimization Other online resources regarding tourism in Stillwater Hotels and restaurants Local Print Our website will be built by a online easy to use template made for small business. Costs will be kept to a minimum on our web page and allow easy maintenance . Facebook and a Youtube accounts will also be tied into the website. We will offer exclusive promotions for online followers and also post seasonal and holiday specials. A following of people on social media sites will be vital for growth in today's ever connected, technological age. These sites will be the best way for word of mouth to really take effect. Tour outings and simply riding Segway PT's around town will be great exposure. People will be able to see that we exist and also converse and get information from us. Riding around will be a great way for people to ask questions and spark interest in our tour. Signs will be attached to guides Segway PT's with logo and company information. 5 Competition There are a few historical tour companies that are in our area. They are not a direct threat to our demographic, but do compete. Our mission is not to take business from other tour companies in Stillwater, but to bring in new business. We are trying to do something different from just a regular historical tour. We want to add excitement and adventure to an industry that is, frankly, boring to most. We will stand out from our competition by allowing our guests to do something they typically don't ever get to do, ride Segway PT's. We feel there is a void that can be filled in the Stillwater area. Our competition ranges from trolley tours to museums. Here is a list of some of the historical tours and how we differ from them: Stillwater Trolley Co. This tour company is pretty unique, they ride around on a trolley and give narrated tours. Tours are in the downtown area and surrounding bluffs. According to their website tours are typically 45 minutes long. They charge $12 per adult and have multiple tours a day. Multiple Walking Tour Oraanizations Tours include professional guides in Victorian dress, lodging, dining, riverboat cruises, etc. Make arrangements for bus groups, senior citizens, corporations, churches, etc. Wardens house museum According to their website, "The museum consists of 14 rooms decorated in the late 19th and early 20th century style. Many rooms are like that of a upper middle class household while other rooms depict certain historic themes of Washington County including a room dedicated to the lumbering industry and still another that shows off items that children would use more than one hundred years ago.° Ready to Roll Inc. has several pros over these tour companies. First, Ready to Roll Inc. will be able to venture off further and quicker than simply walking. Second, the tour would give people more of their own experience being out and about. Third and finally, not only will it give the people a new experience with riding on a Segway PT, but the tour will be longer and more wide spread tour throughout the whole downtown and bluff area of Stillwater. Ready to Roll Inc. wouldn't be a good company if we were not aware of our cons. A rider will not be able to ride the Segway PT if they are over 280 Ibs or 100 Ibs or under because of safety reasons. You also must be 14yrs or older to ride. Also, if the rider feels nervous, bikes will be available for them to use along the tour. 6 Operating Procedures Ready to Roll Inc. will be open seven days a week with two set tours a day. Operations will run smooth and productive by ensuring properly trained employees, preplanned tours, and proactive efficient management. A general outline of day to day operating procedures will be vital for growth and effectiveness of Ready to Roll Inc. Store procedures will be outlined and assigned for each employee. The store hours will be 9:00a.m. to 6 :OOp.m. Employees will be hired as part time, and scheduled according to each weeks demand. The more tours booked in a given week will mean more hours on employees schedules. An hourly employee will not work more than 35 hours any given week and will be allowed to give two weeks notice for time wanted off. A rigorous hiring and training program will be provided to every individual wanting to work for and that is currently working for Ready to Roll Inc. Training will include how to properly ride the Segway PT, daily operations, and extensive knowledge testing of historical facts and tour routes. All tours will be preplanned, meaning a set route is already in place. Guests will have had booked a tour ahead of time and /or will be allowed to walk on without booking if room is available. All routes will be approved by the city of Stillwater. If there is a city event or an obstacle that might interfere with a tour, a alternative route is planned to ensure a smooth running operation. Ready to Roll Inc. will only run tours that are scheduled meaning having two set tours each day. We will also allow a tour to go out at an alternative time, but must be scheduled to allow us to prepare for it. Management will be in charge of booking and planning tours and routes. The tours will be pushed back in schedule if the weather is pouring rain or there is a thunderstorm. Management will be vital for operating smoothly by booking tours, properly training, and all other office responsibilities. The management will be the glue, meaning that problems will be resolved and procedures will be enforced by them. Along with daily tour operations management will be responsible for the financial stability and growth of Ready to Roll Inc. More details will be explained for each manager and their responsibilities in upcoming sections. Store Front Ready to Roll Inc. will be located at 219 Myrtle St. NE, Stillwater, MN. Open Monday - Sunday, 9a.m. -6p.m. The typical season will be weather permitting, meaning that it will start from when the snow melts and ending when snow returns (estimated May - November). Tours will be at 10 :00a.m. and 3 :00p.m. Enough time is needed between tours for the Segway PT's to recharge and allow employees to have a lunch break. Daily tasks within the store front will be opening and closing register. Enough petty cash will have to be in the till to handle daily operating needs. Computer systems will need to be turned on along with making sure registers and card processing devices are operational. All Segway PT's must be charged and checked for defects. Helmets must be cleaned and inspected after every tour. Supplies such as clothing, paper, brochures, wavers and other operating utensils must be inventoried and stocked for when guests enter the store. 7 The store front will consist of a check in /register area, seating for watching the training video, clothing wall, and Segway PT storage /charge station. All will be set up to allow easy access for customers to move from check in, to video training, and to the actual tour itself. There is a designated area outside in the buildings parking lot for one on one training of proper use of the Segway PT. Segway PT training will be conducted as following: Watch training video and answer any questions. Lead guests to designated parking space for one on one training. After each guest has been trained on how to ride the Segway PT allow 10 min. Free ride in designated areas. Watch for weak riders, the riders that you notice having trouble will need to be watched for the upcoming tour. Explain the rules of Ready to Roll Inc. which are: Always ride in a single file line No alcohol or drug use No horseplay No taking video or pictures while riding No holding hands while riding Must keep two feet on device at all times Stay aware of the people in front of you Listen to when the guides are announcing a possible detours or obstacles Employees Employees will go through a rigorous application process to demonstrate qualification to operate Segway PT's and handle tour responsibilities. During the interview process if a applicant demonstrates professionalism and posses a suitable personality for tourism, they will move on to training. Applicants will be shown how to operate Segway PT's and must demonstrate proper use and control. The applicant will ride along on two tours to demonstrate control of the machine, in which if they do, will then be hired. New hires will then memorize tour routes by riding along. They will also be given historical facts about stops along the tour and must memorize them. Dress will be a company uniform that every employee must wear. Uniforms will be polo's, t- shirts, and sweatshirts with the companies logo and slogan. Only one uniform will be given out for free. If a employee wishes to have more then one he or she can buy Ready to Roll Inc. at cost. Hourly Employee responsibilities; Arrive 1 Hour before tour Charge Segway PT's Clean helmets Stock shelves Provide /Assist training Guided Tour Cleanup and other office duties Report inventory 8 Hourly employee pay will be set at $8 /hour with maximum of 35 hours/week. Gratuity will also be appreciated and slit evenly between employees. There will be typically two shifts a day morning tour and afternoon tour, when the day is over all tasks above must be completed and reports turned into management. Time slips must be filled out each week and turned into management for payroll. Management Management will consist of Blake Rudisill and Josiah Mitchell, which are also the owners of Ready to Roll Inc. Management will be in charge of several responsibilities including: Bookkeeping Business Development Training /Guided Tours Hiring /Firing Marketing / Advertising Ordering Inventory Payroll Schedules Since Ready to Roll Inc, is a start-up business to cut costs, management will also be giving tours on a rotating schedule. The operation will consist of one manager always at the store front, and one on a tour with a hourly employee. This will allow phones to be answered, appointments to be set, and customer service delivered during operating hours. Management salaries will be limited to $26000 each. Profits that year and following years will be will be saved in the company bank account. Profits will be used for repaying loans and ensuring financial stability. Josiah Mitchell and Blake Rudisill will not begin profit sharing until loans are completely paid off. Insurance We have chosen to get insurance through ISU Insurance Services of Westlake 2985 East Hillcrest Dr. #201,Westlake Village, CA, They were referred to us by B2B Segway and are told they specialize in commercial Segway insurance. Here is the policy we have been quoted for. The Annual premium is $1,964.66 $ 79,000 Contents Fire, Theft, Special Form, Replacement Cost, 90% Coinsurance $ 2,500 Property Deductible $ 10,000 Property off premises/in transit with $2,500 Deductible $ 10,000 Personal Effects & Property of others (included at no additional premium) $ 10,000 Back -up of Sewers & Drains (included at no additional premium) $ 10,000 Computer Equipment (included at no additional premium) $ 10,000 Valuable Papers & Records (included at no additional premium) $ 5,000 Money & Securities: Inside the Premises/Outside $5,000 (included at no additional premium) $ 25,000 Equipment Breakdown (included at no additional premium) $ 1,000,000 Bodily Injury & Property Damage Liability Per Occurrence 9 $ 1,000,000 Personal & Advertising Injury Liability Per Occurrence $ 1,000,000 Products & Completed Operations Liability Per Occurrence $ 2,000,000 Aggregate Liability $ 100,000 Fire Liability $ 5,000 Medical Payments per Person $ 1,000,000 Non -owned & hired auto liability $ 36,000 Estimated Gross Annual Sales (Audible) For the safety of the riders on the tours we have preplanned the route and possible trouble areas that we will need to stay away from As for the sidewalks we measured some spots that seemed tight to see how close it would be for the Segway to travel though. Also we kept the thought out for the beginners and the difficulty of riding up and down hills, making sure we were not pushing safety limits. After figuring out everything to make up a good route to the tour, we rented out a Segway PT for a day and tried it out using a beginner rider to test it out. What we discovered was that once the rider got the process down of controlling his Segway, he was comfortable on most of the sidewalks uphill and down hill. Leaving only minor spots to watch out for for the tourists safety, we feel as though the route that is mapped out will work for the tour and will not interfere with the traffic flow of the city. As for the minor spots found on the route, the tour guides will make it obvious by announcing the areas up ahead such as small bumps or tight squeezes, and will help assist the tourists safely through one at a time. A liability waiver will be required for all guest to sign and agree to upon arrival. The waiver basically states that we are not responsible for injury and damage to Segway PT's or its rider. If damaged, guests are responsible for the cost of the damage plus maintenance. 10 PARTICIPANT AGREEMENT, RELEASE AND ACKNOWLEDGMENT OF RISK In consideration of the services of Ready to Roll Inc and their agents, owners, officers, volunteers, participants, employees and all other persons or entities acting in any capacity on their behalf including but not lunited to Segway, Inc, I hereby agree to release and discharge Ready to Roll as follows: 0. I acknowledge that riding the Segway TM device entails known and unanticipated risks which could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, among other things: falling, crashing, hitting, bumping, breaking, scraping, cutting & others. 0. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks. 0. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless Ready to Roll Inc from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use or anyone I allow the use of Ready to Roll's equipment or facilities, including any such claims which allege negligent acts or omissions of Ready to Roll. Should Ready to Roll or anyone acting on their behalf be required to incur attorney's fees and costs to enforce this Agreement, I agree to indemnify and hold them harmless for all such fees and costs. 0. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I have no medical or physical conditions that could interfere with my safety in this activity, or else I am willing to assume — and bear the costs of— all risks that may be created, directly or indirectly, by any such condition. 0. I understand that I or those 1 represent may be liable for the expense to repair any damage to the Segway equipment or damage to property done by my actions. By signing this Document I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against Ready to Roll Inc on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms. > Signature of participant: Minors must have a Parent/Guardian signature Printed Name: Phone: Email: Date: > Signature of participant: Date: Minors must have a Parent/Guardian signature Printed Name: Phone:_ Email: > Signature of participant Date:__ -- Minors must have a ParenUGuardian signature Printed Name: Phone: Email: 11 Map of Stillwater, Minnesota I MapQuest 4/4/11 12:32 PM mapquest Map of: Stillwater, MN rt /e St W Olive St Pine St it mapquest Notes *C. W Elm St W Laurel St L.* Lake 1400 m 1 1200 fl Z Z c 2 \N W /Ale St W Olive St OW Oak St L skev* iv All rights reserved. Use subject to License/Copyright Ln Lr .\C Hilltop Rd j Yr c Houlton 1n w (35 02011 MapQuest - Portlbne 02011 N'AVTEO, lntermap Directions and maps are informational only. We make no warranties on the accuracy of their content, road conditions or route usability or expeditiousness. You assume all risk of use. MapQuest and its suppliers shall not be liable to you for any loss or delay resulting from your use of MapQuest. Your use of MapQuest means you agree to our Terms of Usc: http: / /www. mapquest. com /print ?a = app .core.ecfadccafd815b602ad4ada8 Page I of 1 arzr. of Stillwater. f 1inno ota ! Ma�nuest 4/4/11 12:29 ['M mapquest of: Stillwater, MN 'f le Sr W Olive St ' Pine St a map quest 01 Notes 9N a a • , -c W Elm St W Laurel St Liy Lef�c 1 400 m I 1200 f t 2 Hi :;gyp Ad 0 tiilwater '41 N Lakeview 57 Olive St Ali rights reserved. Use subiect to License /Copvnght Houlton 035) ©2011 MapQuest - Portions ©2011 N. nv ' i 0, Intermap Directions and maps are informational only. We make no warranties on the accuracy of their content, road conditions or route usability or expeditiousness. You assume all risk of use. MapQuest and its suppliers shall not be liable to you for any loss or delay resulting from your use of MapQuest. Your use of MapQuest means you agree to our Terms of Use http: / /www.mapquest.com /print ?a = app .core.ecfadccafd815b602ad4ada8 Page 1 of 1 Three Year Summary The first year of Ready to Roll will be the company's building year. The season will start in May and run until snow falls, estimated November. Marketing and advertising will be essential to draw in business and build the company's image. We will strive for excellence and customer satisfaction, both are vital for the success. Managment has planned to take up to two employees whom are qualified. Last but not least goal of year one is to work out a functional and productive work environment that can be built upon following seasons. The chart below is a example of what estimated customer traffic will look like the first season. Blue is the minimum traffic expected starting with 44 customers in May. That is 5.5/8 person tours or 9% of total available slots. Green is the "Goal" and what we will strive to accomplish starting with 104 customers in May. That would mean 13/8 person tours or 20% of slots booked. 40% increases in traffic levels are projected until August and then fall by 20% in September, 40% in October and 60% in November. Month) Riders May June July August September Octomber November Total Minimal 44 62 86 121 97 58 23 49 Conseivatrve 64 90 125 176 141 85 34 71f Ideal 84 118 165 231 185 111 44 93f Great 104 146 204 285 228 137 55 1151' CJ OC> • Minimal ▪ Cons>?rvative Ideal • Goal 12 MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE OFFICE BUILDING 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082 TELEPHONE: (651)439 -9464 • FACS[MILE: (651) 439 -5641 W W W. MAGNU SONLAW FIRM. COM DAVID T. MAGNUSON DTMAGNUSON @MAGN USONLAWFIRM.COM April 12, 2011 TO: Mayor, City Council and Staff City of Stillwater, Minnesota FROM: David T. Magnuson Stillwater City Attorney JOHN D. MAGNUSON JDMA GNUSON @1VIAGNUSONLA W FIRM.COM REQUEST FOR COUNCIL ACTION Ordinance Amending City Code §43 -71 to Allow for a Brewery Off -Sale Liquor License. City Staff have received a request from Life Bridge Brewery, a small production brewery that distributes products to retail locations. The brewery produces less than 3,500 barrels of malt liquor per year. State Statute §340A.301 establishes a separate regulatory category for smaller breweries. In an effort to build interest in their products they also seek the ability to sell their finished product in a retail setting. However, under City Code the presence of an off -sale retail component triggers the need for a local liquor license. Our City Code will need an update to accommodate their request. The draft of an Ordinance amending the City Code is attached. ORDINANCE 1029 AN ORDINANCE AMENDING SECTION 43 -71 OF THE STILLWATER CITY CODE "OFF -SALE LIQUOR LICENSE" The City Council of the City of Stillwater does ordain: 1. AMENDING Sec. 43 -71 is amended to hereafter read as follows: ``Sec. 43 -71 Off -Sale Liquor License Subd. 1. An off -sale intoxicating liquor license may be issued to an exclusive liquor store with the approval of the Commissioner. Subd. 2. An off -sale intoxicating liquor license for the sale of "growlers" may be issued to a Brewer that qualifies under Minn. Stat. §340A.302, subd. 7(b) with the approval of the Commissioner." 2. Saving. In all other ways, the City Code will remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 3rd day of May, 2011. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F Ward, City Clerk Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 4/15/2011 Re: Special Events (4) Attached are four (4) special events for Council approval. They will require separate actions. gnar Racy.. Augus 20 201 This event has been held in the past and has not had any issues. It is an exchange point for runners for this race. The applicant is aware of the construction taking place and will work with Tim and Shawn for locations of portable restrooms and placement of 2 tents If Council approves the event it should be contingent on payment for additional portable restrooms and dependent upon location of tents /portable restrooms a park use fee or parking space fees will be invoiced to the applicant. Other costs, additional trash receptacles as determined by staff. Phi Keaggy /A hley CI and Concert duly 6, 201 was held last year and there were no issues. Approval is contingent upon payment of charges for portable restrooms, park space, 3 -4 parking spaces, trash receptacles and cones etc. as determined by staff. Farmer's ark Contract Various dates ine- October 201 This event has been taking place since 1999. Nothing in the contract has changed since last year except dates. As part of the new special event policy, the Downtown Parking Commission reviewed the request for use of the Riverview Parking lot. The commission recommended $3 per space which is 45 spaces for the 21 dates which would incur a fee of $2,835 (see attached map). Other costs would be for one extra trash receptacle, barricades and payment for 1/3 of the restroom costs per the contract. The application fee for the special event has not been paid.which is required from every applicant. Cub Foods pays for the majority of the maintenance on the lot through fees they pay. So it is not as critical that we collect the (entire) parking fee for the Farmer's Market Review and discuss event and direct staff on parking space fees *. A resolution needs to be passed for the contract approval. April 15, 2011 Grusin on th S. oixEve dnesday �'June 1-S ptern be 1 2011. This event has taken place over the last few years and is sponsored by the Greater Stillwater Chamber of Commerce. As part of the new event policy, the Downtown Parking Commission reviewed the request for the use of parking spaces. The commission recommended $3 per paved space. The 126 paved spaces for the 13 dates would incur a fee of $4,914 (see attached map). Staff determined that this event should be with a contract similar to the Art Fair contracts. Other costs would be barricades, garbage cans, portable restrooms as determined by staff. Review and discuss event. Direct staff on parking space fees* and direct preparation of contract. *The parking fees are based on Resolution 2010 -146, Resolution Establishing Policies Related to Private Use of Public Parking Spaces in Downtown Stillwater in conjunction with the new Special Event Policy. Staff does not have a recommendation on this issue. 2 • ae THE •IITNPLIICE Of ■1 EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651 -430 -8800 Fax: 651 -430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event instructions for application deadline and fees. Date of Application: ' ? " 11 Office Use Only Date Application Received 3/3 fit Application Complete No ❑ Yes ❑ Event Information Title /Name of Event 2o- S /14.r /Ca- Event Date/Time: Set up: Date r, gS f 2o) 2q? Time / : o c to 3 t a 0 st..4 -1 Actual Event: Date Prw5„ s4- a) o, 2 p t. C Time 3 : 00 01". to 7 : co p.6, Cleanup: Date I r.3..s r 20/ ? vI( Time 3 '. b10 p A to Li , 0opit, (Events after 10:00 p.m. require a variance from City Council Location ( Address) Event: Lc, ,t( PL- ` , (If in Lowell Park please specify north or south Lowell park) /� 0, K Description of Event (please be specific - this information will be used to promote the event on the Qty of Stillwater website) Ex (...6.... 5e PC!; ,mil— 4,. ,- -k F.1■•• s S .•• • 4- =L;,,,,) cr. .ay. G ��•02r- "�- D �i.A CALL" 7a t'�' D- 3S o -lc..M4 / 6v4 I/� 1 � iu.auzes. -ifo w. C 4, el. 4/h e),.. cL a not-4A_ ark„,‘" 4. A-•e Estimated Attendance (partiupants and spectators): '3g6 're g , 64.1.t' o A... %r ANC."' AA"- ..,., 4-7A.,„,,e_ Applicant Information (Person /Group Responsible) Sponsoring Organization Name: \ �,tiac rcn n Pak c e- %...�- o„ e F 211.-jt_ Mailing Address: ti Z w. +'=11 r but C a.acY -<< 0 r JO City, State, Zip Code: E 0 -Sail /►,, •-1 S Si 23 / Primary Contact /Applicant Name: %ika ra3 ` ac t rs o el Phone Number: V S (, G til$ _ q 1 Li? Fax: Cell Phone: G 1 Z„ -Zo 2- -2.. 4„ / Email Address: AN i- 'mot ® A.A. X cr son r4.4 ‘aM Website Address: 1'• tJ i.- . r,�.s nom, re 1 I , .4% Name of contact person during event: AA 1'"` �rSo rL Cell Phone: 6, t 2 --2,0 2.2. ` /k. Alternate contact during event: 02 : e 1(. /� r.. Cell Phone: - Sp 1 • G12 yccy Refer media or citizens inquires to: R; c,ie r Phone: 61 2. - S o/ - 44 uvY Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No • Yes IY Number and size: Will there be any inflatables? No • Yes 9 Insurance certificate from rental vendor is required Will there be entertainment? No ■ Yes 9' What type: Will sound amplification be used? No • Yes SI, Hours and Type: i Will a stage or tent(s) be set up? No • Yes I3' Dimensions: — / D1c, l S y .2 Will there be temporary fencing? No Yes • Will merchandise /food items be sold? No `C� Yes • How many vendors expected: Will food be prepared on site? No I; Yes • Contact Washington County Health Department, 651 -430 -6655 Will cooking operations be conducted? No [40 Yes ❑ Contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? No qf Yes • See alcohol Regulations in the Instructions Will alcohol be sold? No Zi Yes ❑ See Alcohol Regulations In the Instructions Will there be a fireworks display? No CY Yes ■ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. N 6r•-e..- Describe level of advertisement (ie, radio, flyers, ads, tv, press release). A ach sample if available f A r s k - \ w' 3 ' > 4 - - e . d- c - A �W s l� r,S 1 r pore d 1c. i7.. ' e.M� : 1. L, o4l P.rtc N of NL e on S•..M. @ 1 ooHQ. City Services (After reviewing the event application, Caty services may be requried for the event.) 4r' • • O 4 5 Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No el Yes ■ Start/End Time: Date: City Sidewalks or Trails No • Yes [g;, Start/End Time: 3 t vderti Date: 8 • L0-1( 3.,00pl-- Public Parking Lots or Spaces No • Yes p. Start/End Time: ,,. bo Date: a - 2o_ j( 3 :oojeo+ Will event need barricade(s)? No Nt Yes • Number needed: Will extra picnic tables be needed? No J Yes • Number needed: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, l certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 rea ize m bmittal of this application request constitutes a contract between myself and the City of Stillwater an is a release of Liability .1- 2 4-1/ Signature of Applicant or%lblthorized Agent Date Will portable restrooms be needed? No • Yes Number needed: 6, - UWc c a" r Will extra trash receptacles be needed? No ■ Yes Di Number needed: 1/ 4,rb 4-5 e c 4.4.s 5 Describe trash removal and cleanup plan during and after event: j ACe� fb 1^�... c aDA-0- rccep.I . fou c 0czA orac 4. �Slr i "-- Joy Pre Ce Will event need traffic control? No 9 Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: ° RA., nokc rs S an p.,, . Tc amout.S I~ ■ f l r-C J►--o.:.._ : V 41,4%40 n!' D n . ckQ A #.9011,..,s Will "No Parking Signs" be needed? No E Yes • Number needed: Show location(s) on site map Will event need security? No Yes • lf event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No 1;2-- Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: ,` r t I e..... A., 4c. 4.M r0 v :AA-5 4r 5V 4`% d V-1 k- . Oa trhv,- ►�.ue- --f-3 rs t— a.; r e r sd,, v ti s f P r cm • 4.e d io n �ce...5 ter- • Describe the emergency action plan if severe weather should arise: Tc # t.s arc ot2s14age sc� Iz s U ICC �V- a."J °P en bps 11..Q -s .S List any other pertinent information: ff II (LiGcam/" a .4- C.i fit-. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, l certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 rea ize m bmittal of this application request constitutes a contract between myself and the City of Stillwater an is a release of Liability .1- 2 4-1/ Signature of Applicant or%lblthorized Agent Date Venue: Ex24 Lowell Park Location: Water St. and Myrtle St Stillwater, MN Nighttime Hours 8pm - 6:30am Key: Volunteer 4— Cones & Tape Parking 4- First Aid Van's Path Runner's Path Trash Box Cop "NOTE THAT NOT ALL ITEMS IN THE KEY MAY BE USED IN EACH EXCHANGE Inventory: Cones Qty: Exchange Boxes Notes: 10 1 Inventory: Toilets Toilets (Arrow points' Irect(on the door opens) Ex Chute Road Closed (By Traffic Sgrvice) k.. ; No Parking (Volunteer Enforced - No Cones/Tape /Barricades) Qty: Trash -Bags Tents (see notes W left) 16 20 4 Inventory: Trash Boas Qty: 5 Tables Nathan Hydration:1 table, 1 tent frame in black bag, 1 nathan tent top, 1 nathan table cloth, 3 water coolers, 7200 cups, 1 hose Volunteer/Ragnar Tent: 1 white tent frame, 1 ragnar tent top, 1 table, 1 ragnar table cloth, 1 ex box. First Aid Tent: 1 white tent frame,1 first aid tent top, 1 cot, 1 chair, 1 first aid bag, 3 white tent walls 3 Hot chocolate & coffee: 1 blue tent frame, 1 blue tent top, 1 table, 4 percalators, 4 hot water containers, 3000 insulated cups, coffee, 1800 hot chocolate packets, 2000 spoons, 1000 straws, 1 generator, 2 extension cords, 2 power strips. Mss 16 tent stakes, 2 sleeping area signs, 4 trash boxes, volunteer shirts and goodie bags Volunteer Jobs: ® Manage chute. listen to radio & call out team numbers before ruttnar arrtves lie chute. Record team times on spreadsheet in binder. Runners Wac NOT leave chute w/o proper safety gear during nighttime hours. Check to make sure runners have a slap ballet - Stand 200 - 300 yards ahead of the chute. As runners approach, call out team numbers on the radio to the volunteers at the chute. $ of Volunteers 1 1 Manage the parking areas and make sure everyone is parking legato- keep venue clean and manage trash bins/disposal - maantain sleeping area 3 Make sure participants are crossing road safety, heip direct traffic into venues - pay special attention to keep runners out of the mad 1 Help direct runners onto correct street help maintain venue and keep dean 1 Manage the volunteer check•in and ensure cleanliness of the tents and sleeping area. 1 Revision Dates: 8/12/2010(setup Time: 11pm Takedown Time: 12:4Spm 8 Memorandum Administration To: Mayor & City Council From: Diane Ward, City Clerk Date: 4/19/2011 Re: Update: Special Event — Phil Keaggy /Ashley Cleveland Concert Staff has just heard from the event organizer, that they were unable to obtain a sponsor for the main singer for this concert. Therefore, the concert will be local artists and it is anticipated that the crowd size will be considerably smaller (300 -500) instead of 1000 — 2000. This size of concert was done last year by the applicant and there were no issues. TMC OI1TMPIaCt Of 11INNESITA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651 - 430 -8800 Fax: 651- 430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: ,3 -lb-- 1/ Office Use Only Date Application Received b. Application Complete Event Information Title /Name of Event Phil Keaggy / Ashley Cleveland Concert Event Date /Time: Set up: Date July 16th, 2011 Time 8:00 AM to 6 :OOPM Actual Event: Date July 16th, 2011 Time 6:00 PM to 9:30 PM Clean up: Date July 16th, 2011 Time 10:00 PM to 12:OOPM (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (if in Lowell Park please specify north or south Lowelipark) South Lowell Park Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Phil Keaggy has been is as one of the best guitarists to ever pick up the instrument. Phil's solo career has spanned more than 30 years, and has included over 50 solo albums, both vocal and instrumental, as well as 8 releases with his band, Glass Harp. One of the most sought after studio guitarists, Phil also continues to sell out concerts all over the United States, with his ever - changing style, ranging from rock - and -roll to fully orchestrated instrumental compositions. Ashley Cleveland is a woman with grit and passion. A woman who's not afraid to follow her longings into places both light and dark. Yes, she can roar and wail with maximum soul wattage and she can also be soft, tender, sly, wistful, open - hearted, melancholy, wise, seductive , wry - all those facets that make a vocalist deep and compelling. Estimated Attendance (participants and spectators): 1000 - 2000 Applicant Information (Person /Group Responsible) Sponsoring Organization Name: River Valley Christian Church Mailing Address: 5900 Lake Elmo Ave. N City, State, Zip Code: Lake Elmo, MN. 55042 Primary Contact /Applicant Name: Jon Neitzell Phone Number: 651 -430 -9951 Fax: 651- 430 -9953 CeII Phone: 651- 210 -7353 Email Address: pastorjon @rvcc.info Website Address: rvcc.info Name of contact person during event: Jon Neitzell Cell Phone: 651- 210 -7353 Alternate contact during event: Greg Hamm CeII Phone: 651 -494 -7950 Refer media or citizens inquires to: Greg Hamm Phone: 651 -494 -7950 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Number Will any signs /banners be put up No Yes and size: 10 -1s 3'x5' Across Stage Front 4 - 6 3' x r On_standaMc hneidoc ctaop M • Insurance from rental is Will there be any inflatables? No Yes certificate vendor required KI No II Yes What type: 2 Musical Artists Back Musicians Will there be entertainment? w/ -up be No 111 Yes Hours and Type: /4:00PM- 9:30PM Concert Will sound amplification used? Sound System tent(s) be set up? No Ill Yes " Dimensions: 20' x 40' Stage w/ Canopy Will a stage or 5-10 1nt10'Tentafnrvendors fencing? �'� Will there be temporary No Yes Green Snow Fence - Around Preferred Seating items be No II Yes LI How many vendors expected: Will merchandise /food sold? 5 -10 No ❑ Yes LII Contact Washington County Health Department 651- 430 -6655 Will food be prepared on site? be No MI Yes M Contact Stillwater Fire Department, 351 -4950 Will cooking operations conducted? but No ® Yes 111 See Ak oho /Regulations in the Instructions Will alcohol be served not sold? LI IIII See Alcohol Regulations In the Instructions Will alcohol be sold? No Yes display? No LI Yes I. Permit required, contact Stillwater Fire Department 651- 351 -4950 Will there be a fireworks Describe power needs and location of power source. Need to use both city power boxes in South Lowell Park 1- Next to the public bathroom 2- Middle of Lowell Park north of the Flag pole Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Radio, Posters, Flyers, Newspaper Ads, Press Releases City Services (After reviewing the event application, City services may be requrred for the event.) Will even lose or block any of the following: If yes specify location on site map. R Start/End Time: Date: City Streets or Right -of -way No Yes Trails 1111 M Start/End Time: 6:00PM 9:30PM Dater City Sidewalks or No Yes - /16/11 (Not Blocked) Lots Spaces No M Yes III Start/End Time: Date: Public Parking or Will event need barricade(s)? No M Yes II Number needed: Will extra picnic tables be needed? No M Yes Number needed: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Still_watee -wrd is a release o $ Signature of Applicant or Authorized Agent /ca —/ I Date Will portable restrooms be needed? No ■ Yes ►:1 Number needed: Will extra trash receptacles be needed? No • Yes R Number needed: ? (To be determined by City Staff) Describe trash removal and cleanup plan during and after event: Each vendor will have trash receptacles that they are responsible for maintaining and hauling during and after the event. We will have a crew canvas and pick up all trash left in the park during and after the event. Our expectation is to leave the park cleaner than when we arrived. Will event need traffic control? No t, Yes ■ Contact Stillwater Police Department for assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed? No PA Yes • Number needed: Showlocation(s)onsitemap Will event need security? No M Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No K:1 Yes • Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Still_watee -wrd is a release o $ Signature of Applicant or Authorized Agent /ca —/ I Date SSSSSSSSSSSSSSSSSS45SSS SSSSSSSSSSSSSSS55SSSS51S1555iS5SSSSSSS55SSSSSSS5451SSSSSSSSSSSSSSSSSSSSSSSSSSSSS55SS5i1544SSSS5 SSSSSSSSSiSiSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS55444SSSSSSSSS44SSSSSSSSSSSS$SSSSSSSsiSSSSSSSSSSSS4SSSSSSSS41SS554SS5545SSSSSSSSSiSSSSSSSS 'SSiiSf • SSSSSSSSSSSSSMSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS55SSSSSSSSSSSSS5554S4SSS5SSS455S4SSiSSSSsSSSSSSS15554SsiSS4SSSSMSSSSSSSSSSSSSSSSSSSSSSSSSSiiSSiSSSSSSsSWASSSSSSSSSSSSSSSSSSSSS45SSSSSSS4SSSSSSSSSSiiSSSSS55SSSSSS144SSS5SSW • SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS55SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS SSSS55SSSSSS5SS555544SSSSSSS5555SSS55S SS554SSSSSSSSSSSSSS544554SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS! • SSSSSSSSSSSS4SSSSSS4SSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSi55SSSSSSSSS5SS55555551555S51SSS1SSSSSSSSSSSSSSSSSSS5SSS5S44SSSS5515SSS55SSS5555SS555SSSSSSSS555555555SSSSS554SSSiiS5555SS555S5S5555SSSSi55SSSS515S5554SS55554S555SSSSSSSSS5545SSS5i451SSSSSSSSSSSSSSS 5'. • SSSSSSSSSSSSSSSS5SS55S4S5SS455SSSSSSSSSSSSSSSSSSSSSSS4SSSWSSSSSSSSSSSSS545SSSSS555554SSSSSSSSSSSS51S555SS54S55 55�s� S 555S5S4555SS5555SSSSSS45555455555555555455555SS 5555SSS555551155455S555SSSSSSSS4555SS5SSSS5S555S5SS5551SS5554SSSV . SSSSSSSSSSSSSSS55{ SSSSSSSSSSSSSSSSSSSSSSSSS5545SSSSSSSSSSSSSSSS55SSSSSSSSS45SSSSSSSSSSSSSSSSSSSSSSSS4S55SSSSSSS sym SS SSSSSSS4SSSS54SSSSSSSSSSSSSSSSS555 5SSSSSSSSSSSSSSSSSSSSSSSSSSSS45SSSS45SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSs •SSSSSSSSSSSSS, SSS, SSSSSSSSSSSSSSSSSSSSSSSS4SSS5S51SSSSSSSSS55SSSSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS SSSS S4ii 55SSis4Si55SSSSSSSSSSSSSSSSS54SSSSSSSSSS54SSSSSSSSi45SSSSSSSSSSiSSSSSSSS4SS144 5SSSSSSSSSS45 SSSSSSSSSSSSSSSSSSSSSSSSSSSS . SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS555555SSSSSSSS555SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS445SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS SSS445Is, SSSiSSSSSSSiSSSSSSSSSSSS+�SSSSSSSSSSSSSSSS555SSSSSSSS55SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS5555SSSV •5555 SSSSSSSSSSSSSSSSSSSSS54SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS55SSSSSSSSSSSSSSSSSSSS455SSSSSS55514SSSSSSSSSSSSSSSi555SSSSS554SSiS1544SSSSSSSS414 SSS44SSSSSSSSSSSSSSSSSSSiSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSiSSSSSSSSSSSSSSSSSSS SSSS554SSSS555SSSSSSSS! • SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS5555555SSS45SSSSSSSS551SS55SSSSSS5545SSSSSSSSS55iSSSSS5SSSSSSS514SSSSSMS5SSSSS51 SSSS5555SSSS $SSSSSSSSSSSiSSS555SS4SS SS455SSSSSSSSSSSSSSSSSSSSSSSSS 5555555 SSSSSSSSSSSSSSSSSSSW St. Croix Val le:v Concert hita e THE SI OF WI EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651 -430 -8800 Fax: 651- 430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: Office use Oniv Date Application Received Application Complete No ❑ Yes ❑ Event Information Title /Name of Event - /") / & -1�� �/> 7" J t' 1/ - G� -- r• Event Date/Time: Set up: Date Time to Actual Event: Date Time to Clean up: Date Time to - (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: < 1 te. ci 4 7:12//`e ,. / / _ (If in Lowell Park please specify north or south Lowell park) Q /�% . /,(,L 7 t7s- %S•.��a� // (7�� , rk.4. ,., • CT Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) c 1)/C-4,7- V\ .-- "Iii, Estimated Attendance (participants and spectators): Applicant Information (Person /Group Responsible) Sponsoring Organization Name: Mailing Address: g / ,4,, � / City, State, Zi ode: , f i /� h� .6 Primary Contact/Applicant Name: / `' Phone Number ��- Fax: Cell Phone: Email Address: (2,,I&fs Website Address: Name of contact person during even{ CeII Phone: Alternate contact during event: CeII Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No II Yes g).. Number and size: / Will there be any inflatables? No Yes • Insurance certificate from rental vendor is required Will there be entertainment? No .9 Yes IN What type: Will sound amplification be used? No Yes • Hours and Type: Will a stage or tent(s) be set up? No :W Yes • Dimensions: Will there be temporary fencing? No Yes ■ /' Will merchandise /food items be sold? No • Yes ip How many vendors expected: (/i ee.4.11 Will food be prepared on site? No 4 Yes • Contact Washington County Health Deportment, 651 -430 -6655 Will cooking operations be conducted? No gj Yes • Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No • Yes ■ See Alcohol Regulations in the Instructions ,,�,.[ Will alcohol be sold? No Yes • See Alcohol Regulations in the Instructions Lis " Will there be a fireworks display? No [ Yes • permit required, contoct Stillwater Fire Deportment, 651-3514950 Describe power needs and location of power source. //� J Describe level of advertisement (le, radio, flyers, ads, tv, press release). Attach sample plee if available , City Services (After reviewing the event application, city services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. ai e_ /1 — ii.1-- i City Streets or Right -of -way No i Yes ■ Start/End Time: Date: City Sidewalks or Trails No j Yes • Start/End Time: Date: Public Parking Lots or Spaces No III Yes yi Start/End Time: �. ',Irk /1, /y/ Date: Will event need barricade(s)? No Q Yes 0 Number needed: Will extra picnic tables be needed? No FI Yes ■ Number needed: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept In force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional Insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Still ter and is a rele e e of Liability. ✓I Signatue of Applicant or Authorized Ag nt Dote Will portable restrooms be needed? No ■ Yes Number needed: Will extra trash receptacles be needed? No • YesJ Number needed: J , r Describe trash removal and cleanup plan during and after event: g/a _OlyikdAe/ -141" Will event need traffic control? No Yes • Contact Stillwater Police oeportment for assistance, 651- 351 -4900 Describe crowd control procedure to ensure the s fety of participants and spectators: Will "No Parking Signs" be needed? No k] Yes • Number needed: Show location(s) on site mop Will event need security? No ® Yes iii if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No XI Yes ❑ Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept In force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional Insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Still ter and is a rele e e of Liability. ✓I Signatue of Applicant or Authorized Ag nt Dote AGREEMENT THIS AGREEMENT made this day of , 2011 between the CITY OF STILLWATER, Washington County, Minnesota ( "City ") and STILLWATER FARMER'S MARKET ASSOCIATION, c/o Beverly Friendt, its President, 14564 North Upper 56th Street, Stillwater, MN 55082 3503 Long Lake Road E, Pine Springs, MN 55115 ( "Farmer's Market "). 1. The City of Stillwater has authorized the Farmer's Market to use part of the parking lot located on the corner of Third and Pine Street for the purpose of conducting a farmer's market where vendors will offer agricultural goods and related merchandise for sale to the public. 2. The Farmer's Market is authorized to use the site from June 1st through October 31st of the year 2009 2011 and to operate the market from 6:00 a.m. to 12:30 p.m. every Saturday during the above term. 3. The Farmer's Market must provide a certificate of insurance in a form and sufficiency as approved by the City Attorney. 4. The Farmer's Market must use the space on the parking lot shown on the map attached hereto as Exhibit "A." 5. The Market would be set up in such a way that vendor vehicles would be facing parked traffic and would be flagged off from the south end of the center island of the Memorial to the west or Fourth Street end of the parking lot. This arrangement is to encourage foot traffic to follow a set pattern throughout the parking lot. 6. The Association has offered this arrangement to limit use of the lot and to forfeit the east end from the Memorial pavers to the east edge by blocking it from any car usage through the use of saw horses. This is to discourage defacement or disrespect of the Veteran's Memorial pavers that are also placed in the lot. 7. Market signage must be approved by the Community Development Director including the size and location of signs and banners. 8. The City will provide a toilet for use of vendors and patrons throughout the period of their use. The portable toilet will be located in the upper parking lot on Fourth Street. The Farmer's Market shall reimburse the City for one —third (1/3) of the seasonal costs of the toilet. 9. The City will provide between four to six saw horses from the Public Works Department to be delivered to the site prior to 6:00 a.m. on every Saturday before use each week to block off market traffic from traffic flow and to block traffic from entering into the east end of the parking lot. The Public Works Department will arrange to pick up these saw horses at approximately 12:30 p.m. on the same day. Approved by the City of Stillwater under authority of the City of Stillwater. CITY OF STILLWATER Ken Harycki, Its Mayor ATTEST: Diane F. Ward, Its City Clerk STILLWATER FARMER'S MARKET ASSOCIATION By Beverly Friendt, Its President 2 STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON On this day of , 2011, before me, a Notary Public within and for said County, appeared Ken Harycki, and Diane F. Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation. STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON Notary Public The foregoing instrument was acknowledged before me this day of 2010, by Beverly Friendt, the President and duly authorized agent for Stillwater Farmer's Market Association. Notary Public THIS INSTRUMENT DRAFTED BY: David T. Magnuson Magnuson Law Firm 333 North Main Street, Suite 202 Stillwater, MN 55082 651 -439 -9464 telephone 651 -439 -5641 fax " a THE /IITN►IACE OF ■1 EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651- 430 -8800 Fax: 651 -430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for applic Jon deadline and fees. Date of Application: O / 20 ` Office Use Only Date Application Received Application Complete No ❑ Yes ❑ Event Information Title /Name of Event Ga y 5 ; Ay r0 N tL C)- Event Date/Time: Set up: Date Time to Actual Event: Date Time to Clean up: Date Time to _ 5C E 0 /I 4.c A. .0 Ci (Events after 10:00 p.m. require a variance from City Council) Location ( Address) of (If in Lowell Park please specify north or south Lowell park) ci Event: ✓�C 4#4-64.061 4. 3 Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Estimated Attendance (participants and spectators): (jit/ """"Ailed Applicant Information (Person /Group Responsible) Sponsoring Organization Name: 4(4? d grik„,Atea /h keg 0: ipte Ge Mailing Address: /, t: eici �� g��k N ph, 00 15k,.. lot 6Avi , • toda, 01,- City, State, Zip Code: Ay //0 .. ,d../J„�1 , 110 ��'Er 'h .z•A. / Primary Contact /Applicant Name:�G �• . L ,d �_ - / Phone Number :4 {/ .e ; 7„ 42 62fax: Cy 37 ?57 43,971) Cell Phone: 60 /.r t /ems/ g,6 7 Email Address: bei.:74,--4e.., 4, 5 a,. 9 � t9 t. C ,,^ ,(r Website Address:: Name of contact person during event:64o ,�} '4 kJ�L? , 1 Cell Phone: 4. f F e4 s 7 `' rV !7r Alternate contact during event: -! /AMY ) Cell Phone: / ,.r7 }r,6*-7 /0 Refer media or citizens inquires to: lC % f _ ?� �� Phone: /„ i, ?5 /.....0 Z 4, 2__ re' Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes Number and size: V.,.., at # x z Will there be any inflatables? No)1 Yes • insurance certificate from rental ve or is required Will there be entertainment? No • Yes What type: AV, %I C— Will sound amplification be used? No ❑ Yes Hours and Type:O iorei, 7744 Will a stage or tent(s) be set up? No Yes • Dimensions: Will there be temporary fencing? No Yes • iK Will merchandise /food items be sold? No • Yes ya How many vendors expected: .v+e Will food be prepared on site? No 0 Yes /g Contact Washington County Health Department, 651- 430 -6655 Will cooking operations be conducted? No • Yes tsc Contact Stillwater Fire Department 351 -4950 Will alcohol be served but not sold? No Yes ■ See Akohal RegulatioMs in the Instructions Will alcohol be sold? No Yl Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No [X Yes ❑ Permit required, contact Stillwater Fire Department 651- 3514950 Describe power needs and location of power source. 1- k.l(iti a-- lveeAlS g/07-07 7,44_,.... kc!. f-- It- 6--. D crib level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available KAI io .. mot &� �/ ,s; / /2 jam'' Zie'5 /€4 A94-- City ices (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No Yes ■ Start/End Time: Date: City Sidewalks or Trails No lig Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No • Yes Trl Start/End Time: jte ,&g at. ed #.4 Will event need barricade(s)? No ■ Yes jitt Number needed: 8 .„ /O Will extra picnic tables be needed? No r Yes ❑ Number needed: Will portable restrooms be needed? No ❑ Yes Number needed: )� Will extra trash receptacles be needed? No • Yes Number needed: /� i� Describe trash removal and cleanup plan during and after eve t: • hy /i/ ;4/L � ?10 s »'t d afr/2-11v .14.EE -' t -• 'l N d 4 r1tcit'//c>i 4t" 14,04-7/40A, 1- Will event need traffic control? No Yes ❑ Contact Stillwater PONCE Department for assistance, 651- 3514900 ' Describe crowd control procedure to ensure the safety of pa 'cipants and spectator); . S 41 �� t t 4d415,frb,7L b �,'a- 4 f- ,7f%P dl j# /Iy rZ "No map Will Parking Signs" be needed? No Yes ■ Number needed: Show locaron(s)on site Will event need security? No Yes • If event is overnight,, security will be required. If using private secruity, list Security mpany and Contact Information: /V il/ Will event need EMS services? No. Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide f s id, if needed: ����r- f, _, dl G Al `/ zr //(14 N to G,a � � �'�/ /./ /1/e4."' 041- . 7 0 ribe the emergency action plan i-f- vere weather ild arise: e /OGKL ) 4: /� t -Je4 -- ! 1 z List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event o "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a of Liability. Signature of Ap • !cant or - gent Dote p2l ��� yap( • 13 tree parking kits with over 750 parking spots • 2 pay lots with 208 spots • on- street parking is three hours • 31 handicapped spots • Parking ramp with 274 spots New Stillwater Chamber of Commerce Address: 1957 Northwestern Avenue •` ' 651- 439 -4001 1n1 Wanda Coaritauss t 0 81 w►w.e: I NnmryalMa 7" m Jason Solidity N! THIRD SECOND N STREET (HWYm 36 & 85) WATER Dna One .1 'r— '- 'm�'I� GTI goy Hal /Anita lien SUPS Pselmlha Tully Wynn Unary N. MAIN STREET 15 Maya Nand madding Omissions C Planets ha Washington County Historic Museum III FREE PARKING 4 Hour Limit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water St. Lot Lot 12 Olive St. & 2nd Lot Lot 13 UBC Lot 3 Hour Limit Lot 3 Chestnut St. Lot Lot 6 Maple Island Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Main St. Lot 10 Mulberry St/Second St. Lot LIMITED FREE PARKING After 6 pm and All Day Sat. and Sun. Lot 11 Lowell Inn Lot Lot 14 Riverview Lot (Cub) Lot 15 Mulberry St. Lot II PAY PARKING $3.00 All Day Lot 2 River Lot (Nelson/Cheslnut) $5.00 All Day Lot 1 South Main St. Lot Pay Parking Lots 1 & 2 Effective & Wowed: May 1- Oct. 31 PERMIT PARKING Parking permits cost 310 per month and entitle the owner to park in any of the magenta circled parking lots (4, 5, 7,11.12,13 & 14) for 24 hours. Note: Lot 7 has permit parking in 50 spaces only as marked on site. To obtain a parking permit, visit City Hall between 8:00 a.m. and 420 p.m. Monday - Friday or call (851) 430 -8800. • Posted time limits will be enforced year round • Stillwater is a handicap friendly city with 31 designated spots. All city owned lots have handicapped parking. • All on street parking is three her limit unless otherwise designated. Posted time limits will be enforced year round. • If you received a parking ticket you can pay the ticket over the phone by calling 651- 43Q -880D weekdays. • During special events parking may be altered. • Lot 7 has permit parking in 50 spots only as marked on site. VducheFs vadabl... mierlIR pl' or tI tyHa11;65i` 430;8800 274 spots: available; No boat or "trailer parksng On �nV street or polr 2, 'ping lot - in {he street uwn business dssfrlct. www cl stiliwatermn us Exhibit B 2011 Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show Dates: All Wednesdays, 4PM to 10PM, June Through August 2011 with the exception July 20 (Lumberjack Days) Parking lot usage request for 2011 Plan A We would like to reserve lot #4 Bridge lot, lot #5 Mulberry Point lot and the eastern most row from the Water Street Inn parking lot on the south to Mulberry Street on the north of lot #7 Water Street lot. See attached. I have spoken to River Market Community Co -Op regarding our use of the northern most end of lot # 7 and they are good with that. Plan B Should the infrastructure project involving Lowell Park come into conflict with Plan A the end of July or the first of August we would like to reserve lot # 9 North Main Street lot. We have an agreement with Dave Paridou to use the Minnesota Zephyr parking lot if it is available. el?) IrQ$ r 5 elm Stillwat ®r r 90: ; 2 ••• • E coestnut St abapgINift k r;.:• ,( • ;;; :/ • MagiqueSt 20 fa c,60 tt '61/ AboCtitest ••°•,911,!.,2011144v:/.Fes. smut st e eh° •-• f3011 fty,whet _ ,trapt1 e / of 1 CRUISIN' ON THE CROIX STILLWATER'S HOT ROD AND VINTAGE CAR SHOW 2011 The attached flyer is from a previous year. The flyer we will use for 2011 will look similar to this one with the exception of the dates and possibly some of the sponsors will change. I can furnish an updated flyer once all of the sponsors are identified. The three major sponsors for 2011 are The Water Street Inn, Rick's 36 and Stillwater Towing. POWERED BY figgy-i .411,1.44r7 4 I IA r t .13,F • / ad Capper Brine's rnalIey's Caribbean EiBQ Begonia's Alesci Furniture ,dallery FOR MORE INFORMATION CONTACT: Scott Zahren - 651-351-0262; Jeff Swanson - 651-275-1333; John Daly - 651-439-5718 is4 r LEGISLATIVE CONSULTANT CONTRACT 2011 This contract is made this day of April, 2011, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, ( "City "), and The Conach Group, ( "Consultant "). RECITALS The City desires to retain the services of the Consultant to obtain Legislative support for programs or projects that are listed in Section I of this Agreement. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK A. ST. CROIX RIVER CROSSING 1. To secure the required support of the Federal Government, State of Minnesota, and any administrative Department of either entity for the approval and funding of the pending St. Croix River Crossing at Stillwater. B. GENERAL SERVICES 1. To secure Minnesota Legislative funding for the State purchase of the MN Zephyr Railroad Right of Way as an extension of the State Trail system, support for the New Armory Project and Phase III of the Levy Wall Project. 2. General Services work will include Federal and State projects given prior authorization by the City Council. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely at the Consultant's office and the State of Minnesota Capitol and not in the Offices of the City. Travel to Washington, D.C. or other remote locations is not contemplated and will require prior authorization by the City Council. Page 1 SECTION III. TIME DEVOTED TO WORK The City will rely upon the Consultant to put forth such effort as is reasonably necessary to fulfill the spirit and purpose of the Contract. SECTION IV. COMPENSATION The City will pay to the Consultant as follows: $1,500 per month or $18,000 per year. SECTION V. DURATION This Contract will be effective from April 1, 2011 and continue until 90 days after written notice of termination is provided to Consultant. However, the nature of the work done by consultant will be reviewed at least quarterly to determine whether work should be deleted or added based upon changed circumstances. SECTION VI. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION VII. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. Page 2 SECTION VIII. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. IN WITNESS WHEREOF, the parties have set their hands as of the date first written above. CONACH GROUP, INC. By Michael Campbell Page 3 CITY OF STILLWATER By Ken Harycki, Mayor By Diane F. Ward, City Clerk 7-HE B IRT1 +Pt. A CF. 0 >' M;N N E:-c.O T A MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Assistant Public Works Superintendant <�,v■ DATE: April 14, 2011 SUBJECT: Possible Purchase of a Landscape Trailer BACKGROUND With the development of the city's Turf Management plan staff is developing a mowing plan. In order to complete our mowing more efficiently the acquisition of an 18' landscape trailer is needed. DISCUSSION The trailer would be used to carry 2 zero turn mowers, weed whips, push mowers, blowers and gas. A crew would be set up with 3 -4 personnel to move from park to park in a coordinated effort to complete mowing, trimming and clean up in one visit. Being more efficient will save time by eliminating traveling by individual mowers. It will also save on the cost of tires, fuel and parts being wore out by un- necessary and un- productive road travel. Additionally personnel time will be saved by working as crew to complete the various maintenance items at each park and moving on. I have been researching several different trailers through the state bid and independently. I have also checked the used market and found very little inventory. Currently the city has 6 trailers in the fleet. 2 heavy trailers used for heavier equipment. 1 trailer for blacktopping and 3 smaller trailers that can handle only I mower at a time. 2 trailers could be eliminated saving 1 for our striping needs. STAFF RECOMMENDATION Staff recommends that the City Council approve purchase of the landscape trailer for $3100.00. 9.4./CrWA""4~-14 ittr‘ 417,1"49.1}4. 19 44-4i,--5444)44N1 RESOLUTION SUPPORTING S.F. NO. 197 SUNDAY LIQUOR SALES WHEREAS, Minnesota is one of only 14 states that forbid retail liquor sales on Sundays, which puts our state at an economic disadvantage, particularly in communities that border Wisconsin; and WHEREAS, the Distilled Spirits Council of the United States (DISCUS) found that cross border purchases by Minnesotans account for about 3.1 percent of Wisconsin's taxed liquor sales, and WHEREAS, DISCUS also reports, that shoppers tend to spend more on Sundays than any other day of the week; in the important 35- to -54- year -old demographic, Sunday is the second most important grocery shopping day of the week and more than 43 percent of the distilled spirits sold to consumers fall into this age category; and WHEREAS, a law change could generate up to $10.6 million of incremental tax revenue for the state of Minnesota; and WHEREAS, this bill is about the free market, giving both businesses and consumers a choice; and WHEREAS, liquor stores would have the option to be closed on Sundays and consumers could choose not to make a purchase. NOW THEREFORE, BE IT RESOLVED, that the Stillwater City Council hereby expresses its support for S.F. No. 197 permitting Sunday liquor sales in Minnesota, and requests that our state legislative delegation vote in favor of this proposed legislation. Adopted by the Stillwater City Council this 19th day of April, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Washington BOARD AGENDA APRIL 19, 2011 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Accounting and Finance — Harley Will, Director and Kathy Aho, Springsted, Inc. Resolution — Award the Sale of General Obligation Bonds Community Services — Robert Crawford, Division Manager Update on a Business Forum Co- Sponsored by the Workforce Investment Board General Administration — Jim Schug, County Administrator Legislative Update Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 5. 9:25 6. 9:30 7. 9:40 9. 10:10 Adjourn ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time April 18 Metro Alliance for Healthy Families 11:30 a.m. April 18 MN Extension Committee 5:00 p.m. April 19 Housing & Redevelopment Authority Board 3:30 p.m. April 19 Historic Courthouse Advisory 5:00 p.m. April 20 Workforce Investment Board 8:30 a.m. April 20 Metro Transportation & Advisory Board 12:00 p.m. April 21 Metro Area Agency on Aging, Inc. 9:30 a.m. April 21 Audit Advisory Committee 4:00 p.m. April 21 Community Action Partnership- 6:00 p.m. Ramsey/Washington Counties Location Science Museum of Minnesota — St. Paul Washington County Government Center 1584 Hadley Avenue North — Oakdale 101 West Pine - Stillwater 4444 Hadley Avenue N. - Oakdale 390 Robert Street North — St. Paul 2365 McKnight Road — North St. Paul Washington County Government Center 450 Syndicate Street North — St. Paul Assistive listening devices are available for use in the County Board Room .,eed .a«ict.nr. d,.a m dk hart,t .,r m.,g„aoa h...rer pm .ao• IRF t 1 dva Rnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 19, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the April 5, 2011 Board meeting minutes. Accounting and Finance Community Services B. Adopt resolution of appreciation for Lt. Colonel Barbara O'Reilly who has served the United States of America for 21 years in the United States Army and Minnesota National Guard and is looking forward to retirement effective July 31, 2011. C. Approval to appoint Danisa Farley, Cottage Grove, to the Community Development Block Grant, to a first term expiring December 31, 2013. D. Approval to appoint Sara Meyer, St. Mary's Point, to the Library Board to a first term expiring December 31, 2013. E. Adopt resolution to establish debt service funds 355 and 356 and capital project funds 455 and 456 for fiscal management pertaining to the 2011A General Obligation Bonds and a name change to existing funds 360 and 460. F. Approval of a new policy stating that the county will comply with regulations necessary to maintain the tax exempt status of its general obligation bonds. G. Approval of the 2011 -2012 contract with Cottage Grove WP II, LLC to provide 24 -hour customized living services at their White Pine II memory care site in Cottage Grove. Public Health & H. Approval of amendment to a Homeland Security Grant Program Agreement Environment with the Minnesota Environment Department of Public Safety, Division of Homeland Security and Emergency Management. Public Works I. Adopt resolution releasing a certain condition within a certain highway easement to County State Aid Highway 10 (10th Street) in order for the City of Oakdale to redevelop the Oakdale Mall. J. Approval and authorization for the Public Works Director to establish and post a No Parking zone along the east side of County State Aid Highway 17 (Lake Elmo Avenue) from the intersection with Trunk Highway 5 to approximately 1000 feet north of Trunk Highway 5. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington � tY BOARD AGENDA Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 APRIL 12, 2011- 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority (RRA) Convenes A. Roll Call B: Pledge of Allegiance C. Approval of the November 16, and December 21, 2010, and the January 11, 2011 RRA Minutes D. Red Rock Corridor Budget Amendment — Andy Gitzlaff, Public Works Senior Planner E. Adjourn 2 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:15 Consent Calendar — Roll Call Vote 5. 9:15 Community Thread Awards- Valerie Jones, Executive Director Resolution — Recognition of Volunteers 6. 9:35 Housing and Redevelopment Authority — Barbara Dacy, Executive Director Resolution — Approve 2012 Qualified Allocation Plan for Low Income Housing Tax Credits 7. 9:40 Library — Pat Conley, Director and Lynne Michaels, Group Manager Resolution — Declare April 30, 2011 First Minnesota Volunteer Infantry Day in Washington County 8. 9:50 General Administration - Jim Schug, County Administrator A. Resolution — Approve Grant Agreement with the Department of Natural Resources to Acquire Conservation Easement along Valley Creek — Jane Harper, Principal Planner B. Appointment of County Highway Engineer C. Resolution — Letter in Support of Acquisition of the Minnesota Zephyr Rail Right -of -Way D. Legislative Update 9. 10:05 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:35 Adjourn 12. 10:40 to 11:10 - Board Workshop with Property Records and Taxpayer Services Discuss Final 2011 Property Taxes 13. 11:10 to 11:40 - Board Workshop with Property Records and Taxpayer Services Review County Redistricting Tasks and Timelines and 2010 Census Information BOARD MEETING NOTICES LISTED ON BACK Assistive listening devices are available for use in the County Board Room If yn„ n<erl accictanro 'is. In rlicahiit» lenp.,nrw hnrrinr nbeou roll Inc.') d,n.eJlnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 12, 2011 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY Administration Community Services Human Resources Library Property Records and Taxpayer Services Public Works Sheriff ITEM A. Approval for the appointment of Benjamin Meyer, Hugo, to the Parks and Open Space Commission, to a first term expiring December 31, 2013; and Jennifer Osborne, Cottage Grove, to the Public Health Emergency Preparedness Advisory Committee, to a first term expiring December 31, 2011. B. Adopt resolution recognizing April 2011 as National County Government Month. C. Approval of the Community Services Department's Application to the Minnesota Department of Human Services Office of Economic Opportunity Request for Proposals for Homeless Programs. D. Approval to convert a 1.0 FTE Sr. Legal Assistant vacancy to a 1.0 FTE Administrative Supervisor position in the County Attorney's Office. E. Approval of resolution to accept $32,000 in donations to the Washington County Library. F. Approval to renew On Sale and Sunday Liquor License for Outing Lodge LLC, for the period of April 1, 2011 through March 31, 2012. G. Approval of Change Order #17 to contract with General Sheet Metal Company, Inc. in the amount of $41,130.19. H. Approval of Change Order #7 to contract with Klamm Mechanical Contractors, Inc. in the amount of $68,521.80. I. Approval of Supplemental Agreement #4 to the County State Aid Highway 18 (40t Street South & Afton Boulevard South) construction project in the City of Afton with Hardrives, Inc. J. Adopt resolution authorizing the Sheriff's Office to accept an amendment to the 2010 Narcotics and Gang Task Force Grant Agreement with the Minnesota Department of Public Safety, Office of Justice Programs — Criminal Justice Grants Unit in the amount of $66,825. K. Adopt resolution authorizing the Sheriffs Office to enter a grant agreement with the Minnesota Department of Public Safety, Homeland Security and Emergency Management, in the amount of $440,616. L. Adopt resolution authorizing the Sheriffs Office to enter into the 2010 Minnesota Joint Analysis Center Grant Agreement with the Minnesota Department of Public Safety, Homeland Security & Emergency Management Division in the amount of $70,000. M. Adopt resolution recognizing the 9 -1 -1 Public Safety Dispatchers in Washington County in honor of National Public Safety Telecommunications Week. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. ****************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * **** * * * * * * * * * * * * * ** * * * * ** * * * * * * * * *** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date April 12 April 13 April 13 April 14 April 14 Committee Library Board Interview Metro Emergency Services Board Minnesota Inter - County Association Metro Transportation Advisory Board Policy Committee Gateway Corridor Commission Time 8:30 a.m. 10:30 a.m. 2:00 p.m. 12:30 p.m. 3:30 p.m. Location Washington County Government Center 2099 University Avenue — St. Paul Kelly Inn, Sibley Room, 2nd Floor — St. Paul 390 Robert Street North — St. Paul 8301 Valley Creek Road — Woodbury City Hall