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Home My WebLink About2011-03-24 DTPC Packetiliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, March 24, 2011 8:30 AM; Riverview Room, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF FEBRUARY 17, 2011 MINUTES 4. NEW BUSINESS 4.01. Loading Zone behind 201 S Main 4.02. Handicapped Parking Request at 208 S 3`d St 4.03. Lot 8 (Railroad Lot) Improvement Plans 4.04. 2 Hr Parking at 4th and Churchill 5. SPECIAL EVENT PERMITS 5.01. Farmer's Market 5.02. Spring Art Fair 5.03. Grusin' on the Croix 6. OLD BUSINESS 6.01. Ramp Equipment Operational Changes 7. OTHER BUSINESS 7.01. UPDATE ON CITY COUNCIL DECISIONS A. Ramp Equipment Upgrade B. Parking During Flood C. Dental Clinic Parking Lease 7.02. CONFIRM NEXT COMMISSION MEETING DATE A. SCHEDULED FOR APRIL 21, 2011 8. ADJOURN Commissioners present: Commissioners absent: City staff present: City staff absent: Guest: Submitted by: agenda call to order approval of agenda Stillwater Family Dental Clinic Special Event Permit for Nature Valley Grand Prix Item 3 Stillwater Downtown Parking Commission Meeting Minutes February 17t 2010 Aimee Pelletier, chair/business; Jeff Johnson, vice-chair/reside David Korte, resident Doug Menikheim, councilman; Bill Turnblad, community de Gannaway, Police Chief Dr. Rose Perpich, DDS, Stillwater Family Dental Clinic; Lee Sty Aimee Pelletier Parking Ramp Revenue an Ticketing Equipment Upgrade Additional Ramp Issues Discussion aimee called the meeting to order 8:32am Dave Junker noted an incorrect date for Brine agenda approved Bill presented information on the r Dave Junker made the commis 'on there would only be 16 rema office. Dennis and the Ch. by un. €.::;' 'vote. Lee ti corre city em Motion is Chief Ganna cameras were be nted the pe 03 & 47 s Motion ose Perpic are that if the d face spots for oth out enforcement sented the issue for quipment for ease increased revenu A motion was and unani s: ted the. 1 c usiness; Dave Junker, resident Pasket, parking enforcement officer; John noted th request. est is approved like the post otion was passes uest. Dave Junker made a motion to r lots 12 and 13. $1350.00. That is is s • approved by unanimous voice ion. The i '' ` up for discussion is upgrading the Discussion was about ease of use having a direct is new proximity card reader will save time for e to approve the new upgrade totaling $38,195. ly passed. mission on installation of cameras in the ramp. 16 the time in vulnerable areas; lobbies, bathrooms, and stairways. A new i . iscussed. The city has the opportunity to have flood cameras. Linked int•.'; "` system at the ramp. A Homeland Security grant will pay for the flood cameras. i'`" e on PD Pappys facing South and another one by the bridge facing South. Gannaway is getting a bid. The cameras would potentially be monitored by a web address that could be accessed from any pc. Won't be 24 hour agenda disc : ion action i § E P PI oF, P® , mon ould be recording. The parking fund would pay for the cameras and then b 3 _ sed by the grant. A motion was made that we approve the cameras. The • .... - .,. econded and unanimously approved. yy P 2011 downtown Parki ° Ramp and Rates�� 3 c ui , [[ ` ` ` ` discu iod. ested free b£ f „° this point Chang ee struc that bec .' ; If1Fl parking ink° 3 r g";I ake anyeducate. . ecisions Talk about a sliding fee structure and perhaps a grace ' '- for all surface lots was discussed. It was C 1 mg lot resurfacing projects this summer, we make was decided that we need to have more data before regarding revenue and fee structure. We will g g 9 n e� start € '€ issue u• s ng data in May on days of the week and revenue per lot. Then bring the r rcussion in the fall. Parking R Signs and €:Ji irec E: ations ' ;`' 4€6 Bill prese � " , etter to dire will say =. .I. �'�, ue for discussion. It was determined that signage needed to be _. ople to the ramp. The new sign will look much like the existing sign mp at the bottom. Locations were discussed. U ��Pi . , on IIFi €; ps. ation er Lot `°'` lsan ntinue ted the update on the river lot reconfiguration. The exit/entrance from the t to Chestnut will be closed off. The parking lot will exit into lot #3 and Street. The entrances and exits will remain the same in lot #3. Parking will to be free in Lot #3 and will continue to be . a in Lot #2. �r IA Y � r ; F dateCouncil B on ounc 13 a�r 6Id�`I Ica next mee LIMMIIII III'Fr r.ifsFFiI4uTAAVAIu-ll,uii.YsNY, 2'' 2Y11 .' 8. 1 : MAIM adjourn A motion was made and seconded to adjourn the meeting. The motion passed in a unanimous voice vote 6EN°x 1a31 ".I iHe I a: m 2 Item 4.01 jjjwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 23, 2011 RE: Request to eliminate loading spaces at 201 S Main St REQUEST Several months ago the Downtown Parking Commission suggested eliminating the loading space reserved on the Water Street side of the building located at 201 S. Main St. COMMENTS A space located near the rear door of the building is reserved during weekday business hours for loading and unloading. (See attached graphic for location of the space.) Since the building has changed ownership and use, the Downtown Parking Commission thought perhaps the loading space may not be necessary any longer. And any parking space available to the general public in this part of downtown is valuable. Therefore, the Commission would like to see the sign reserving the space removed if it is not being used for that purpose. Staff has contacted the owner of the building who has said that the loading space is used not only for his building, but for neighboring buildings as well. RECOMMENDATION Since the space is fairly regularly used by business near it, staff recommends keeping it a posted space for loading and unloading Attachments: Site graphic bt 201 S Main loading zone March 18, 2011 Page 2 Item 4.02 THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 18, 2011 RE: Request for handicapped parking spaces in front of 208 5 3`d St BACKGROUND Jim Buege of Alcoholics Anonymous (A.A.) has requested that the City reserve two on -street handicapped parking spaces in front of their building at 208 S. 3'd Street. Ever since the City designated as a no parking zone the five on -street spaces across from them next to the Armory (see attached photo), it has been difficult for handicapped A.A. clients to find accessible parking. COMMENTS Since the south entrance of the AA building is at grade, their handicapped clients use that door. So, the two on -street spaces closest to that door are being requested. The facility currently has one handicapped parking space in the parking lot west of the building. The two signs and sign posts, together with their installation by the City's public works department would have to be paid for by A.A. Attachments: Air photo Letter from Buege bt Buege Request March 18, 2011 Page 2 Bill Turnblad From: Jim Buege [turningpoint2@comcast.net] Sent: Sunday, February 20, 2011 10:58 PM To: Bill Turnblad; Bill Turnblad Cc: 'mike mancino'; turningpoint2@comcast.net Subject: handicapped parking 208 s 3rd st(sationRoach Hall) Mr. Turnblad, As per our conversation I would like to request that the city place two handicapped parking spots in front of 208 s 3rd st ,Stillwater due to the parking situation that has occurred and made it difficult for the handicapped recovering individuals to attend A.A. meetings. They should be placed to the south toward the south entrance to the building. It would be very much appreciated for parking has diminished because the city has yellow lined parking across the street and lot parking is not being allowed by owners that used to allow it. Any questions please call me at 612-747-0497 Thanks, Jim Buege Stillwater A.A. 1 Item 4.03 Illy: THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 18, 2011 RE: Improvements to Municipal Parking Lot 8 BACKGROUND Municipal Lot 5 (Mulberry Point Lot) will be improved by the Corps of Engineers together with the final phase of their flood protection project. That will leave only Lot 8 (Railroad Lot) as a gravel lot when the Corps is done with their work this fall or next spring. Anticipating the completion of the Corps project, the City's Public Works Department has developed a preliminary design for Lot 8 improvements. NOTES Currently the lot is partially paved with 39 striped spaces (including 2 handicapped spaces). The proposed improvements would create 54 more spaces for a total of 93 paved spots. 4 of these would be for handicapped permit holders (there are two currently). The spaces will be distributed between two curbed parking fields with a trail and green space separating them. Grass strips will be provided on both sides of the trail to improve safety for trail users. The general layout of the two parking fields and trail can be seen in the attachment. Preliminary cost estimates have been prepared by the Public Works Department. The estimated cost of improving Lot 8 and adding an access to the north would be $175,000. The cost of the trail from Laurel to Mulberry would be about $25,000. Public Works suggests payment of the estimated $200,000 improvement costs from the parking enterprise fund. Since the cost of paving Lot 5 (Mulberry Point Lot) will be borne by the levee project, this seems reasonable. A construction schedule has not been proposed yet, but it may be a 2012 project. If the Parking Commission finds the concept design and funding source satisfactory, the Public Works staff would create the final designs and propose a construction schedule. These would be brought back to the Commission for further review. Lot 8 Improvements Page 2 REQUEST Review the preliminary project plans and funding source and provide comments. Attachments: Existing Conditions Proposed Improvements bt Lot Improvements Existing Conditions Lot 8 Improvements Page 4 Proposed Improvements • 1 1 1 0 r 0 ti SEE ABOVE FIN CONTNUAnON A Item 4.04 iliwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 18, 2011 RE: 2 Hour Parking at Churchill and 4th. BACKGROUND Lee Stylos has purchased the commercially zoned property at 826 S 4th Street. He would like to convert some of the space to bicycle shop, part to a cafe, part to offices. Though each use is permitted as the property is zoned, not enough parking exists on the property for the intended uses. Consequently, Mr. Stylos requested a parking variance. Parking variances have been granted for the property in the past, and the Planning Commission granted another one contingent upon approval of 2 hour parking along the businesses at the intersection of Churchill and 4th Street. DISCUSSION The attached map shows where the 2 hour parking limit is suggested. It is all located on frontage that is zoned CA, General Commercial. Detailed background information is provided in the attached planning report prepared by Mike Pogge for the Planning Commission. REQUEST Review the 2 hour parking situation proposed by the Planning Commission and make a recommendation to the City Council. bt Attachments: Map Planning Report 2 Hr Parking at Churchill and 4th Page 2 1) The yellow lines represent no parking zones (either driveways or painted curbs). 2) The blue lines represent the areas suggested for 2 hour parking limit. All of the on -street parking that would be limited to 2 hour is along frontage zoned CA, General Commercial. Sti I Iwater T ±i F. B I R l !+ V i. a OE fi! N M1t t. 0 4 � Planning Commission DATE: March 10, 2011 APPLICANT: Lee Stylos REQUEST: A variance to the parking requirements LOCATION: 826 4th St S COMPREHENSIVE PLAN DISTRICT: C - Commercial ZONING: CA - General Commercial PC DATE: March 14, 2011 REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planner/ CASE NO.: 11-05 BACKGROUND The applicant, Lee Stylos, is requesting a parking variance for a new cafe and bike shop in an existing commercial building located at 826 4th St S. The site today provides six parking spaces (three in a garage and three in a lot adjacent to the garage). With its previous mix of office/retail uses the site required 17 parking spaces. This left the site deficient 11 parking spaces. In planning case 1996-32, a variance was granted for these 11 parking spaces. The proposed mix of office/retail/restaurant uses requires 22 parking spaces. This would leave a total deficit of 16 parking spaces or 5 spaces over the previously granted variance. Historically, this site was used as a grocery store. After closing it has had a number of uses including a water care business, offices, a restaurant, retail and others. In planning case 1990-15 a variance was granted to allow a pizza shop to exist on the site. If that variance was still in place, no variance would be required for the proposed cafe use; however, since the use had been discontinued for more than one year, a variance is now required to reintroduce a restaurant use on this site. 826 4`h St S Page 2 EVALUATION OF REQUEST A variance may be granted only when all of the following conditions are found: 1. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. The existing building was constructed in 1921. Obviously, the existing set of circumstances prevents the business from creating the required number of on - site parking spaces without demolishing a portion of the existing building or taking down an adjoining building. Over the years, it has been common for the City to issue parking variances for these types of commercial sites that are surrounded by residential properties in part due to their unique and historic development patterns. Finally, the City has historically only aggressively required the construction of new parking spaces with new construction. For these reasons, a variance does seem to be supported. 2. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. Since the Krummenacher v City of Minnetonka ruling earlier in the year, this review criterion has become virtually, impossible to satisfy. The Supreme Court ruled that even if a lot were vacant and a structure could not be built without a variance, open space would be a reasonable use for that vacant lot. And even as a vacant lot, substantial property rights are preserved. So in this variance request, the fact that the property owner cannot convert the use from retail to cafe, the owner would certainly be seen as preserving substantial property rights in the current uses possible without a variance. Therefore, a variance does not seem to be supported. 8264"'StS Page 3 3. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. Off street parking generated by a neighboring property can and does impact on adjoining property owners. The question is will the deficit of five additional parking spaces rise to the level of being a substantial detriment. On one hand, the City does not necessarily want to create a situation where homes and business are torn down to make way for parking lots while on the other the City needs to balance the needs and impacts on adjoining property owners. This is an issue the Commission should discuss; however, staff believes it is unlikely that the five spaces themselves will create a substantial detriment. It maybe that the combined effect of the other commercial business in the area may cause the impact to rise to the level of a substantial detriment; however, the City generally does not consider neighboring deficiencies when granting or denying a variance. The authorizing of the variance will not materially impair the purpose and intent of the Comprehensive Plan: ALTERNATIVES The Planning Commission has the following options: 1. Approve the requests in whole or in part. 2. Deny the requests. 3. Continue the request for more information. The 60 day decision deadline for the request is April 16, 2011 and the next Planning Commission meeting is scheduled for April 11, 2011. STAFF RECOMMENDATION Review and discuss the request. attachments: Applicant's letter, form, and building plan LEE STYLOS, PH.D. (651) 343-5181 • 809 W. Olive St. - Stillwater, MN 55082 • Istylos@msn.com February 22, 2011 To Members of the Planning Committee: In December I purchased the commercial building at 826 S. 4th street. Originally built in 1912, the building is approved for a mix of uses including office, retail and restaurant. Our plan is to restore the structure as close to the original design when it was Kerney Groceries, which at the time was the Grocery for the south hill and a center of the neighborhood. The front section of the building is in the process of being remodeled as a cafe that will focus on locally sourced food and primarily serve breakfast and lunch. We currently have 12 parking spaces but according to Mike Pogge, for our use, we need 17 spaces. There does not appear any way to add spaces short of buying adjacent homes and removing them to create a parking lot, which we feel is not in the best interest of the local community. We therefore propose that the planning committee allow us to operate with the 12 available spaces and wave the remaining 5 required parking spaces. Although 4th and Churchill are extremely busy streets we. as a local cafe, will do everything on our end to lessen the impact of cars parking in adjacent spaces along the street. Our plan is to encourage walking and bicycling to the cafe such as offering discounts on our menu if you walk or bike. Therefore we feel that the 12 spaces we currently have will be sufficient for the current planned use. Sincerely, Lee Stylos Items 5.01 - 5.03 11!wat!r THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 21, 2011 RE: Special Events Special Event Permit Applications Three event organizers submitted event permit applications that the Parking Commission needs to review this month. They are 1) Crusin' On The Croix; 2) The Spring Art Fair; and 3) The Farmer's Market. Crusin' On The Croix The Greater Stillwater Area Chamber of Commerce has submitted an application for its annual summer Crusin' On The Croix vintage car event. The organizer would like to reserve 142 parking lot spaces for each of 13 Wednesdays between June 1 and August 31 (except during Lumberjack Days). The requested spaces are shown in the attached air photo. At the standard fee of $9 each, the 142 spaces would cost a total of $16,614 for all 13 of the event dates. But, the event occurs on Wednesday evenings (4 — 10 PM) in non -pay lots, and 16 spaces are only finished with gravel. Therefore, a reduced fee seems reasonable. Staff suggests a fee of $3 for each of the 126 paved spaces. In the requested lots, charging for three turnovers on a Wednesday evening is probably not realistic. Charging for a single use for each space seems to staff to be more reasonable. Over the course of 13 event dates, even charging for a single use only (i.e. $3) would be a total fee of $4,914. The Parking Commission should consider the situation and recommend a fee to the City Council. Spring Art Fair The Spring Art Fair is scheduled for the weekend of May 21-22 with setup occurring on Friday May 20`h. Given the uncertainty of when this spring's flooding will allow use of the Lowell Park and its adjacent parking lots, the City is still waiting for specific location Special Event Permit Applications Page 2 information from the event organizer. Until that is available, a review of the parking lot usage and fee will not be available. Therefore, this event will need to be tabled until the next commission meeting. Farmer's Market The Farmer's Market has been located in Lot 14 (corner of Pine and 3`d) for a number of summers now. Each year it has been reviewed and approved by the City Council. However, this year new event policies and fees are in place, so it has to be reviewed by the Parking Commission for a recommendation prior to review by the Council. The Farmer's Market would be open each Saturday morning from June 11 to October 29th It would open at 7:30 AM and run through noon. At the standard fee of $9 each, the 45 spaces would cost a total of $8,505 for all 21 dates. $9 represents three turnovers for each spot. Since the use would be restricted to Saturday mornings until noon, a single use of each space seems to be a more reasonable charge. If the $3 charge were applied per space, the cost over the 21 dates would be reduced to $2,835. The Parking Commission should consider the situation and recommend a fee to the City Council. bt attachments: Cruisin' on the Croix air photo Cruisin' on the Croix event application form Farmer's Market air photo Farmer's Market application form Item 5.01 EVENTS PERMIT APPLICATION 216 North 4 NT Street, Stillwater, MN 55082 T H E E 1 E T N F l A C E OF NI Telephone: 651-430-8800 Fax: 651-430-8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: Office Use Only Date Application Received Application Complete No ❑ Yes ❑ Event Information Title/Name of Event `� el.�/ ,JW4't// — /i�6,�� % %' gym_ ��y� Event Date/Time: Set up: Date Time to Actual Event: Date Time to Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: 1 tom'- ei e /?i,tt' _ (If in Lowell Park please specify north or south Lowell park) Q1 /�% �,�l�7 r.7 ;•. �8�� . // '4 tiTm i—C ,e {{{III iev/ent Description of Event (please be specific - this information will be used to promote the on the City of Stillwater webss te) . v(/ Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Mailing Address: 05� ./,- `/0'/ City State tip Code: , 1 1_ 112 Primary Contact/Applicant Name:, / // �" r ,,�,�C /��%/ /►tc I.'G��`�/ ��.7ii/ �C l /� ��%7C/� Fi� 14/�iC"1 Phone Number:/5),1,, 11.�� Fax: Cell Phone: %'7y • Email Address: i.e,0.;�r' (- 1& s ✓, er— Website Address: Name of contact person during event: c Cell Phone: Alternate contact during event: Cell Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes 7;1.. Number and size: Will there be any inflatables? NoYes • Insurance certificate from rental vendor is required Will there be entertainment? No Yes • What type: Will sound amplification be used? No Yes • Hours and Type: p Will a stage or tent(s) be set up? No •p Yes • Dimensions: Will there be temporary fencing? No y Yes • Will merchandise/food items be sold? No • Yes IAI How many vendors expected: ffl ee4.- Will food be prepared on site? No 4 Yes • Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No Yes • Contact Stillwater Fire Department, 351-4950 %e' Will alcohol be served but not sold? No .9 Yes • See Akohol Regulations in the Instructions Will alcohol be sold? No 4 Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No [ Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. jj J Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sampleif available , e City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. // — 1—,.-41 City Streets or Right-of-way No 1 Yes • Start/End Time: Date: City Sidewalks or Trails No NI Yes • Start/End Time: Date: Public Parking Lots or Spaces No II Yes y Start/End Time: �, .,p,41 Date: Will event need barricade(s)? No Ij J Yes • Number needed: Will extra picnic tables be needed? No I7 Yes D Number needed: Will portable restrooms be needed? No ■ Yes 1 Number needed: Will extra trash receptacles be needed? No • Yes1 Number needed: J ! Describe trash removal and cleanup plan during and after event: .y • �,/ era ( ' I! Will event need traffic control? No Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the s fety of participants and spectators: _ ,k I "No Will Parking Signs" be needed? No kl Yes ■ Number needed: Show locotion(s)onsite map Will event need security? No ® Yes • If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No Yes • Contact Lakeview EMS 651-430-4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Still ter and is a rele a of,Liability. 7 Signotu) of Applicant or Authorized Agent Date Item 5.03 . 1 THE •11TNfl•LE Of ■I EVENTS PERMIT APPLICATION 216 North 4 to Street, Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for applicAtion deadline and fees. Date of Application: O 2-0 f ( Office Use Only Date Application Received Application Complete No ❑ Yes ❑ Event Information Title/Name of Event %st, G %^'aN-VI` •YIX CFC.1 Event Date/Time: Set up: Date Time to Actual Event: .Date Time to Clean up: Date Time to j'_ E K Y7[oC k 49 d (Events after 10:00 pm. require a variance from City Council) Location (Address) of Event: ]� (Ifni Lowell Park please specify north or south Lowell park) ....: _ i/` 4 -Le et 3 Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Estimated Attendance (participants and spectators): ,6"2.iy .--/QelQ Applicant Information (Person/Group Responsible) Sponsoring Organization Name:044f2c',� //�_ a Zfe.L�� d / ,/440GK Mailing Address: /�L , we idt te_e 5 f.ek N „/ , _' / ( L/7yri,k4- City, State, Zip Code: j // /e lit , f,f 1j g Z ' Primary Contact/Applicant Name:s �G m 19 • Phone Number: %,,/ ;7 62.fax: & S-1 ~j57 p 4 CeII Phone: 607..r goy vb, 7 Email Address: h,--4- S � /( AAz,(C/(rWebsite Address: Name of contact person during event: �C® ti ?4 LJ�?) CeII Phone: j �.1/%//�. e4.7 /7 Alternate contact during event: )�4) Cell Phone: / .''/ 5-7/19 Refer media or citizens inquires to: s e 0 ,L - Ag1 ki Phone: /,. a- ?s 7_- , 1 6 Z Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No • Yes Number and size: 9� /! Will there be any inflatables? No)l Yes ■ Insurance certificate fromrentalve or is required Will there be entertainment? No • Yes What type:: /v,p I 1 v,, _ Will sound amplification be used? No ■ Yes)gr., Hours and Type: ON lilt 7744 Will a stage ortent(s) be set up? No Yes • Dimensions: Will there be temporary fencing? No IX Yes • Will merchandise/food items be sold? No ■ Yes How many vendors expected: 4.9.vdte Will food be prepared on site? No • Yes Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ❑ Yes y Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No YI Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No [y Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Re. %k-. 1(/ved-/v:,r " 'ors glow7 7,4,2_ of "-- It 5-- D crib level of advertisement(ie, radio, flyers, ads, tv, press release). Attach sample if available F/ o-as-,gt, tee tJi-ef _ ?4$ Wto'h, City ices {After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ler Yes ❑ Start/End Time: Date: City Sidewalks or Trails No "rg Yes • Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes TO Start/End Time: jr^*r Agile* Qd,„) Will event need barricade(s)? No IN Yes X Number needed: e r,/O Will extra picnic tables be needed? No Yes • Number needed: Will portable restrooms be needed? No ■ Yes Number needed: 4a-- Will extra trash receptacles be needed? No ❑ Yes Number needed: Describe trash removal and cleanup plan during and after eve t: �of r� 4-rilGa- �.? 4S ,V 6d df�.,�� 7'Eke?, 4pid 4 r1c/-??, 4.(14,47.-eiv fi Will event need traffic control? No Yes • Contact Stillwater Police Deportment for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of pa 'cipants and spectator; s ,-,ter` 1 —/f ed4i'�/144 1474 5/4— 4 /— / 4,if,' G�.ryifr�'14 ��t 1,4 fir/III .2 "No Will Parking Signs" be needed? No Yes •■ Number needed: Show location(s) on site map Will event need security? No Yes MI If event is overnight, security will be required. If using private secruity, list Security/mpany and Contact Information: NI1- Will event need EMS services? No. Yes IIIContact Lakeview EMS, 651430-4621 Describe plans t provide fi s id, if needed: ��.�- /� _! /I G,p `i �Af 4.,aa A N r(e e,a -'� /./ ft/eG,:$ D ribe the emergency action plan ifsere weathe�o�ld arise: _ �� T'- � ' �& / KL f /<3 11'4' -� OL �iy// �..rL �/ List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a r _ of Liability. Signature ofAp Date to, 2._ / Exhibit B 2011 Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show Dates: All Wednesdays, 4PM to 10PM, June Through August 2011 with the exception July 20 (Lumberjack Days) Parking lot usage request for 2011 Plan A We would like to reserve lot #4 Bridge lot, lot #5 Mulberry Point lot and the eastern most row from the Water Street Inn parking lot on the south to Mulberry Street on the north of lot #7 Water Street lot. See attached. I have spoken to River Market Community Co -Op regarding our use of the northern most end of lot # 7 and they are good with that. Plan B Should the infrastructure project involving Lowell Park come into conflict with Plan A the end of July or the first of August we would like to reserve lot # 9 North Main Street lot. We have an agreement with Dave Paridou to use the Minnesota Zephyr parking lot if it is available. Item 6.01 111watt THE BIRTHPLACE OF MINNESOTA I noticed in the minutes that the Commission discussed waiting until fall to look at rate changes for the ramp. This item can be tabled until then. Sorry - BT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 18, 2011 RE: Parking Ramp Equipment & Operations Changes BACKGROUND As recommended by the Parking Commission, the City Council approved the purchase of upgrades for the parking ramp equipment. This includes both ticket dispensers and new proximity card readers. The equipment has been ordered and will be installed sometime in May. Operations changes made possible by the new equipment will make the ramp more user friendly and easier to manage. The purpose of this report is to discuss the operations changes and solicit direction and recommendations from the Parking Commission on possible rate changes. DISCUSSION Ticket Dispensers New ticket dispensers will be installed at both entry gates. Patrons of the ramp will push a button at the entrance to receive a ticket and open the gate arm. Upon exiting, the patron will insert the ticket into the exit machine, pay the appropriate fee, and the exit gate will open. Since the new machinery keeps track of how long a patron has had a vehicle in the ramp, staff recommends changing the current flat rate fee to a variable rate as follows: 2011 Parking Ramp Rates Winter Summer Rates 0-15 minutes Free 0-15 minutes Free 15 - 60 minutes $1.00 15 - 60 minutes $1.00 1 hour - 3 hours $2.00 1 hour - 3 hours $3.00 3 hours - 24 hours $3.00 3 hours - 24 hours $5.00 Lost Ticket Fee $3.00 Lost Ticket Fee $5.00 Parking in the ramp on Sundays is Free if entered after 6:00 AM and exited before 1:00 PM. Monthly Permit Users With the new ticket dispensers, a monthly permit customer will continue to use their current proximity cards. But, they will scan it both upon entering the ramp and upon exiting. The new Parking Ramp Equipment & Operations Changes Page 2 system tracks the customer, which means if the proximity card is used to let someone else out of the ramp, the owner of the card will have to pay to exit themselves. After the new system is installed, customers will find that their proximity cards will work 24 hours a day, 7 days a week at the ramp. Use of the proximity cards outside of the time window for which the customer has contracted to use the ramp will be invoiced to them on a monthly or quarterly basis. Contract customers will be given one "grace" use per calendar month for any extended days they are in the ramp. Additional extended days will be invoiced at a reduced rate in recognition of their "prime customer" status. Staff recommends the following extended use rates for contract customers: Extended Use Rates Winter Summer Rates 0-15 minutes over Free 0-15 minutes Free 15 - 60 minutes $0.50 15 - 60 minutes $0.50 1 hour - 3 hours $1.00 1 hour - 3 hours $1.50 Over 3 hours $1.50 Over 3 hours $2.50 Sunday Morning and Special Holidays Parking will continue to be free on Sundays for people that enter the ramp after 6:00 AM and exit the ramp before 1:00 PM. However, there will be changes on how the gate arms will function. Every patron will need to push a button to receive a ticket upon entering the ramp. Upon exiting the ramp with the new equipment, the patron will insert the ticket in the pay station and the gate arm will then open without the need of making a payment. Currently, the exit arm simply opens when a car drives up to it. The use of tickets will also be required on special holidays but will work similar to Sunday morning uses. Lowell Inn The Lowell Inn guests will stop using the proximity cards. Instead they will take the ticket they receive upon entering the ramp to the Lowell Inn's front desk for validation. Upon exiting the ramp, the guest will insert the ticket in the pay station and the gate arm will open without the need of making a payment. The Lowell Inn will pay for the validater and will continue to pay for their guests at the price stipulated in their Development Agreement. Lowell Inn employees will purchase monthly parking permits as they currently do. Parking Validation Downtown businesses can offer to "validate" ramp parking tickets with the new system. Businesses that are interested in validating parking would purchase a validater through the City and could buy discounted parking tickets. REQUEST Review the suggested rate changes and forward a recommendation to the City Council. bt