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HomeMy WebLinkAbout1992-02-18 CC Packet~~-5 AGENDA STILLWATER CITY COUNCIL February 18, 1992 REGULAR MEETING 7:00 P. M. CALL TO ORDER TN1/f1f 4TT(1N ROLL CALL APPROVAL OF MINUTES - Special & Regular Meetings - January 21, 1992. Regular & Recessed Meetings - February 4, 1992. STAFF REPORTS PUBLIC HEARINGS 1. This is the day and time for the continuation of the Public Hearing to consider a Special Use Permit for construction of a boat boarding plaza area with a Variance to the setback requirement for construction of a boarding deck located along the St, Croix River just north of the Dock Cafe (225 Nelson St,) in the Bluffland/Shoreland & Flood Plain Dist,, Case No. V/SUP/92-2, City of Stillwater, St, Croix Boat & Packet Co., Applicants. Notice of the hearing was published in The Courier on January 23, 1992 and mailed to affected .property owners. • UNFINISHED BUSINESS Continuation of Second Reading of an Amendment to the City Code, Chap. 30, Garbage & Rubbish Removal. 2. Possible Second Reading of Amendment to the City Code setting Filing Dates & Fees for Candidates. 3. Resolution approving publication of Ordinance No. 747, Flood Plain Overlay Dist., by Title & Summary. 4. Glen Van Wormer - Presentation of Highway 36 Traffic Study. 5. Payment No. 6, $10,192.25, to Hydrocon, Inc. for L.I. 271 & 273, Curve Crest Slvd, & Highlands of Stillwater. NEW BUSINESS Possible Adoption of Waterfront Usage Policy Statement. 2. Excess State Right-of-Way along So. Main. St. 3. Presentation of Feasibility Report for L.I. 282, Green Twig Way. 4, Accept Bids/Aa~ard Contract for L.I. 276, Highlands of Stillwater, Phase 2. PETITIONS, INDIVIDUALS & DELEGATIONS (Continued) CONSENT AGENDA Resolution Directing Payment of Bills (Resolution No. 92-22) 1 2. Applications. (List to be supplied at meeting). 3. Ratification of Coun',cil Poll of Feb. 6, 1992 Regarding Change Order No. 12, for L.I. 257, Downtown. Project in the amount of $47,382.00, All in favor. 4. Set Public Hearing date of March 4, 1992 for the following Planning Cases: a. Case No. V/SUP/92I-3 - Variance and Special Use Permit to construct a 22 ft. by 40 f t. warlehouse/garage with a zero sideyard setback located at .204 No. Third St.', in the PA, Public, Admin./Office Dist.,. Dennis McKean, Secretar,~, Board of Water Commissioners, Applicant. b. Case No. SV/92-4 '~- Request for a 5 ft. by 128 ft. Street Vacation for a portion of Alder St, between Highway 95 and Lake St, located in the RB, Two-Family Residential Dist,, Bluffland/Shoreland Dist,, Daniel Challeen & Deborah Desteno, Applicants, c. Case No. SUP/92-5'', - Special Use Permit for the placement of a 4 ft. wide, 250 ft. long, permanent dock at 2021 No. Lake St, located in the RB, Two-Family Re idential Dist., Bluffland/Shoreland/Flood Plain Dist,, .Marvin D. Sjobeck, Applicant, COUNCIL REQUEST ITEMS STAFF REPORTS (Continued') COMMUNICATIONS/REQUESTS John Gohmann, Minn. Commercial Railway Co. - Regarding extension of train track on BN leased property. O 2. Rodney L. Stivland, Harbor Shelter & Counseling Center - Request to change Terminology in Special Use Permit for Group Nome, 310 Myrtle St. 3. Remi Huyen, Circle Adventures - Request for Assistance in Bicycling Tour for Inner-City Youth. 4. Anita Buck, Stillwater Sesquicentennial Committee - Scope & Procedures for implementing celebration. 5. Patrick Mulvehill, 301 W. Myrtle St. - Requesting Copy of report from SEH ..Regarding Flooding Problems at Above Address. 6. Clinton. LaRue, H.M. Smyth Co. Inc. - Concerns regarding Parking Ticket on So. Main St., south jof Chestnut St. 7, Charles Weaver, MWCC,- Rebate to City of $16,826. 8. Julie Lassonde, Adjuster, GAB - Denying payment to Lisa Cover for damaged tire. 9. Julie Lassonde, Adjulter, GAB -Payment of Claim and Reimbursement to GAB for claim of Michael''& Judy Holderbach, QUESTIONS/COMMENTS FROM NEWS MEDIA ADJOURNMENT Rossi e Executive S~ssion to Discuss Labor Relations Negotiations. 2 STILLWATER CITY COUNCIL MINUTES SPECIAL MEETING January 21, 1992 4:30 p.m. The meeting was called to order by Mayor Abrahamson. Present: Councilmembers Farrell, Opheim, and Mayor Abrahamson Absent:. Councilmembers Bodlovick and Funke Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Consulting Engineer Moore Comm. Dev. Dir. Russell City Planner Pung-Terwedo Recording Secretary Schaubach Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier Others: Members of the Downtown. Plan Action Committee COUNCIL WORKSHOP WITH DOWNTOWN PLAN ACTION__COMMITTEE • Community Development Director Russell explained to Council that the Downtown .Plan Action Committee requested the meeting to ask for direction for the next phase of Downtown improvement. Finance Director Deblon reported on the revised estimates for the Downtown Plan financing. Mr. Russell: reported that the Committee has been unable to determine whether the .levee wall reconstruction or construction of a parking structure should be the next priority. Mr. Russell explained the status of both situations. Downtown Plan Action Committe Chairman Wally Milbrandt asked the Council for clear direction as to where their efforts should be directed in 1992. Mr. Milbrandt stated that, with the increase in the number of parking spaces in the Downtown, the parking structure could be delayed while the parking situation is studied. In the meantime, plans could be drawn for reconstruction of the levee wall to proceed in 1993. Mayor Abrahamson stated that he feels the levee wall situation cannot wait, and that the parking situation should be studied in the meantime. Councilmembers Opheim and Farrell agreed that the levee wall should be a priority. Karl Ranum stated that he agrees the wall is a priority, but disagrees with the expenditure for refurbishment and extension of Lowell Park. A downtown business owner stated • that he felt the aesthetics of Stillwater are as important as the parking. A partner of River City Antiques asked if anything is being done to alleviate the traffic problem. 1 Special Meeting January 21, 1992 RECESS Motion by Councilmember Opheim, seconded by Councilmember Farrell to recess the meeting at 6:00 p.m. (All in favor) ATTEST: Submitted by: Shelly Schaubach Recording Secretary MAYOR ~J U 2 • • STILLWATER CITY COUNCIL MINUTES REGULAR MEETING January 21, 1992 The meeting was called to order by Mayor Abrahamson. Present: Councilmembers Farrell, Opheim and Mayor Abrahamson Absent: Councilmembers Bodlovick and Funke Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Safety Director Mawhorter Public Works Director Junker Asst. Fire Chief Stevenson Consulting Engineer Moore Consulting Engineer Peters Recording Secretary Schaubach Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mark Herwig, St. Croix Valley Press Others: Michael Doerr INDIVIDUALS DELEGATIONS & PETITIONS 7:00 p.m. 1. Michael Doerr - Request for Hearing in Regard to Abandoned Vehicles. Mr. .Doerr stated that he does not have a garage and is unable to move any of the vehicles until spring. • Motion by Councilmember Farrell, seconded by Councilmember Opheim to allow Mr. Doerr until May 1 to license or .remove the abandoned vehicles from his yard. (All in favor) APPROVAL OF MINUTES Motion by Councilmember Farrell, seconded by Councilmember Opheim to approve the minutes of the Regular and Recessed Meetings of January 7, 1992. (All in favor) STAFF REPORTS 1. Fire Department Request to purchase gas detector Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the request by the Fire Department to purchase a new gas detector at a cost of approximately $1,400. (All in favor) Recruest to Sell Old Fire Truck Motion by Councilmember Opheim, seconded by Councilmember Farrell 1 r Stillwater City Council Minutes Regular Meeting • January 21, 1992 to authorize the Fire Department to proceed with the sale of the old FWD vehicle and'to advertise for bids. (All in favor) Council directed Mr. Stevenson to take a truck to the Myrtle Street dump site to check on a complaint regarding smoke. 2. Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the regpest by the Parks Department to advertise for bids for one general purpose tractor with attachments at a cost of $17,500. (All in''favorl .Employment of dart-Time Zamboni Driver Motion by Councilmember Farrell, seconded by Councilmember Opheim to introduce the appropriate Resolution employing James MacDonald as part-time Zamboni Driver at $5.30 per hour. (Resolution No. 92-13) Ayes - Councilmembe~rs Farrell, Opheim, and Mayor Abrahamson Nays - None Permanent Employment of Parks Supervisor Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution approving the permanent employment of Tim Thomsen as Assistant Public Works Director - Parks Supervisor. (Resolution No. 92-14) Ayes - Councilmembers Farrell, Opheim, and Mayor Abrahamson Nays - None 3. Police Chief Reimbursement from County, Chief Mawhorter. reported that he has received a check from Sheriff Trudeau in the amount of $4,234.43 in reimbursement .for overtime hours. New Downtown Pa+~kinq Enforcement Officer Chief Mawhorter reported that the new downtown parking enforcement officer will begin her duties on January 27. Mr. Mawhorter will', bring Officer Mahr to the next regular City Council meeting on February 4 to introduce her to the Council. 4. Community Development Director - No Report. 5. Consultin En i eer Highlands of Stillwater Phase 2 Consulting Englineer Peters reviewed a feasibility report for . City improvementts for the Highlands of Stillwater Phase 2. A petition for th~ improvements was received from the developer 2 Stillwater City Council Minutes • Regular Meeting January 21, 1992 Motion by Councilmember Opheim, seconded by Councilmember Farrell to adopt the appropriate resolution accepting the Plans and Specifications, waiving the Improvement Hearing, Ordering the Improvement and directing the advertisement for bids for the improvements in the Highlands of Stillwater,. Phase II project. (Resolution No. 92-17) Ayes - Councilmembers Farrell, Opheim and Mayor Abrahamson Nays - None Response to Letter from W. Michael Adams Consulting Engineer Moore reported that he has researched the interruption of gas service on October 4, 1991, to the building owned by W. Michael Adams. Mr. Moore concluded that downtown construction did not cause the pilot lights to go out, and that the damage to the fence will be reviewed. in the Spring. Motion by Councilmember Farrell, seconded by Councilmember Opheim to direct Mr. Moore to write a letter in response to Mr. Adams' letter. (All in favor) • Televising of Sewer on Myrtle and 6th Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the televising of the storm sewer on Myrtle and 6th at a cost of $500. (All in favor) DesianatinQ Orleans as MSA Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution designating Orleans St., between Washington and Curve Crest, as an MSA Road. (Resolution No. 92-I8) Ayes - Councilmembers Farrell, Opheim and Mayor Abrahamson Nays - None 7. City Attorney - No report. 6. City Clerk Request for TDD Eguigment Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the purchase of one Telecommunications Device for the Deaf to be placed in an appropriate City office. (All in favor) 7. City Coordinator Tree Program Motion by Councilmember Opheim, seconded by Councilmember Farrell • to approve the expenditure of $2,000 to purchase trees to be distributed free to citizens and to be used for planting in parks and open space areas. (All in favor) Stillwater City Council Minutes Regular Meeting ~! • January 21, 1992 UNFINISHED BUSINESS' 1. Presentation of'Lily Lake Master Plan for Approval Mr. Russell presented the Plan which was prepared by Amy Stefan, Stefan Associates. Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the Lily Lake Park Master Plan as presented. (All in favor} 2. Possible Second Reading of Amendment to Animal Ordinance Regarding Impound Fees Motion by Councilmember Farrell, seconded by Councilmember Opheim to .have a second ~eading and enactment of an Amendment to the Animal Ordinance Regarding Impound Fees. (Ordinance No. 752} Ayes - Councilmembers Farrell, Opheim, and Mayor Abrahamson Nays - None ', 3. Council agreed that the streetlight placement should not be done until Spring. • 4. Removal of Moratorium on Temnnrarv Ginn This item is tabled until the February 4 meeting. NEW BUSINESS 1. Motion by Councilmember Opheim, seconded by Councilmember Farrell to direct Staff to apply for the Certified Local Government grant as it relates to Historic Structures. (All in favor) 2. Motion by Councilmember Opheim, seconded by Councilmember Farrell to direct staff t,o negotiate with MnDOT for purchase of the surplus portion of 1~ain Street near Cherry Street. (All in favor) 3. Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution approving the gambling permit requested. for Trump's, 317 So. Main St., by CLIMB Theater. (Resolution No. 92-15} Ayes - Councilmember~s Farrell, Opheim, and Mayor Abrahamson 4 • Stillwater City Regular Meeting January 21, 1992 Nays - None INDIVIDUALS Council Minutes A Stillwater Citizen stated his concern with the Senior Citizen rate for garbage hauling. The Senior Citizen rate is given to males at age 65 and females at age 62. Council directed the City Attorney to review this procedure. CONSENT AGENDA Motion by Councilmember Farrell, seconded by Councilmember Opheim to approve the consent agenda of January 21, 1992, including the following: (All in favor) 1. Directing Pavment of Bills (Resolution No. 92-12) Ayes - Councilmembers Farrell, Opheim and Mayor Abrahamson Nays - None 2. The Following Licenses: Contractor's Licenses Jonk Masonry, Inc. Masonry & Brick Work Renewal 461 - 180th Ave. • Somerset, WI 54025 McGough Construction General Contractor Renewal Co., Inc. 2737 North Fairview Ave. Roseville, MN 55113 Robarge Sewer and Water Excavators Renewal 11885 Jonquil Street NW Coon Rapids, MN 55433 State Mechanical Inc. Excavators Renewal 5050 W. 220th Street Farmington, MN 55024 Cigarette Application Holiday Foods 1992 Cigarette Renewal 101 North Owens St. 3. Set Public Hearing date of Feb. 4, 1992 for the following Planning Cases: a. Case No. V/SUP/92-1 - Variance to the Parking Ordinance & Special Use Permit for the expansion of a restaurant/video store (Stelletti's) into an approximate 800 sq. ft. space located at 826 So. 4th St. in the CA, Gen. Comm. Dist., Donald Istel, Applicant. b. Case No. V/SUP/92-2 - Special Use Pexmit for construction of a boat boarding plaza area with a Variance to the. setback requirement for construction of a boarding deck located along 5 Stillwater City Council Minutes Regular Meeting January 21, 1992 j .the St. Croix 'River just north of the Dock Cafe (225 Nelson. St.) in the Bluffland/Shoreland & Flood Plain Dist., City of Stillwater, St. ,Croix Boat & Packet Co., Applicants. COUNCIL REOUEST ITEMS Councilmember Farrell noted that he has heard many positive comments regardi~~ng the valet service downtown. Councilmember pheim asked staff if any of the City's bonds could be refinanced at-this time because of the low interest rate. Mr. Kriesel said that the Finance Director has been .working with S',pringsted Inc. to determine if refinancing would be beneficial. Motion by Councilmember Opheim, seconded by Councilmember Farrell to seta meeting date for next Tuesday, January 28, at 4:30 p.m. for Executive Session to discuss Labor Negotiations. (All in favor) Council discussed whether other items that are not on the agenda should be discussed at a meeting. • ADDITION TO BILLS Motion by Councilmember Farrell, seconded by Councilmember Opheim to add to the bills: $500 to GAB for deductibles. (All. in favor) ADJOURNMENT Motion by Councilmember Farrell, seconded by Councilmember Opheim to adjourn the meeting at 8:35 p.m. (All in favor) MAYOR ATTEST• CITY' CLERK Resolutions• No. 92-12 -.Payment No. 92-13 - Employin No. 92-14 - Employin No. 92-15 - Approvin No. 92-17 - Ordering L.I. 276 No. 92-18 - Designat Ordinances• No. 752..-.Amending MAYOR of Bills g James MacDonald as Zamboni Driver }3 Tim Thomsen as permanent Parks Supervisor g Gambling License at Trump's Improvement & Advertising for Bids for Highlands of Stillwater, Phase II Ong Orleans as an MSA St. pier 27 of the Animal Ordinance 6 L u REGULAR MEETING STILLWATER CITY COUNCIL MINUTES February 4, 1992 The Meeting was called to order by Mayor Abrahamson. 4:30 P. M. Present: Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson. Absent: None Also Present; City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Public Works Director Junker Public Safety Director Mawhorter Building Official Zepper Parking Control Officer Mahr City Clerk Johnson Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: None STAFF REPORTS . Police Chief - Introduction of New Parking Control Officer Chief Mavrhorter introduced Gail Mahr, the new Parking Control Officer. The Council welcomed her to the City. "No Parking" Sign on Laurel Street Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the appropriate resolution approving the placement of "No Parking" signs on both sides of E. Laurel St., 200 ft, west of No. Main St. (Resolution No. 92-20). Ayes - Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson. Nays -None 2. Public Works Director - No report. 3. Community Development Director - Establishment of Economic Development Subcommittee Motion by Councilmember Ophe~m, seconde y Councilmember Farrell to establish an Economic Development subcommittee to assist Staff in dealing with Developers; and appointing Councilmembers Bodlovick and Funke to this committee. (All in favor). 1 Stillwater City Council February 4, 1992 Regular Meeting. Minutes 4. Consulting Engineer.- Repair of Storm SewerManhole at Fourth & Wilkins Streets Motion by Councilmember Funke, seconde by Councilmember Farrell to authorize the Consulting Engineer t seek quotes for the repair of the manhole at Fourth and Wilkins Streets. (Al~ in favor). Repair of the Aiple Lift Station Mr. Moore reported that he has received estimates from C. W. Houle and Johnson Brothers to repair the Aiple Lift Station in the amount of $26,000 and $25,000, respecti ely. The Water Board stated they would be willing to do the work for ap roximately $15,000. Motion by Councilmember Funke, seconded by Councilmember Bodlovick authorizing the Water Dept. to work with the Consulting Engineer on the repair of the Aiple Lift Station at a cost of approximately $15,000. (All in favor). 5. Building Official - No report. 6. City Attorney - No report. 7. City Clerk - Approving Use of Lily'Lake Ballfield for Jaycees Tournament Motion by Councilmember 0 heim, seconded by Councilmember Farrell to approve the request for a Beer Permit for the Jaycees Softball Tournament at Lily Lake Park on Feb. 29 and March 1, contingent. on the Sheriff's Dept. checking the safety of the ice, if that is to be used. (All in favor). Approval of City Clerk's Attendance at Conference on March 17 - 20, 1992 Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to approve the attendance of the City Clerk at the Municipal Clerk's conference in St. Cloud on March 17 - 20, 1992. (All in favor). 8. City Coordinator - Discussion of Boat Council discussion to the DNR and its decided to delay a DNR, possibly next Access Property in luded concerns regarding the sale of this property ef~ect on the construction of the new bridge. They ~tipn on this item until after more discussion with the sur~mer. Attendance at the Governor's Natural Disaster Conference Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to approve the attendance of ,the City Coordinator, Public Works Director and Civil Defense Director at ',the Governor's Conference on Natural Disasters on March 12-13, 1992. (All in favor). r~ L.J C~ 2 . ,~'- Stillwater City Council Minutes February 4, 1992 Regular Meeting RECESS Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to recess the meeting at 5:04 P.M. (All in favor). MAYOR ATTEST: CITY CLERK Resolutions• No. 92-20 -Placement of "No Parking" signs on East Laurel St. 3 r' t R • STILLWATER CITY COUNCIL MINUTES RECESSED MEETING February 4, 1992 7:00 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Public Works Director Junker Planning Comm. Chair Fontaine City Clerk Johnson Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Jim & Debbie Junker, Chad Junker, Stella Casanova, Harry Peterson, Margaret Tschida, Tim Schmoelke, Bob Liberty, Judy • Funke,. Shawn Draper, Richard Slivik, Bob Utecht, Steve Junker, David Simonet, Neal Casey,. Jay Kimble, J. P. Pfeiffer, Rob Hamlin, John McDonough, Bill Hefting, Charlie Gifford, Gene Bealka, Bill Steen, Ted Gillen, Joan Polehna, Dick Olsen, Ernest Peaslee, Ted LaUalley, Chris White, Linda Harrington, Judy Stein, Lee -0strem, Mark Jensen. APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to approve the minutes of the Special Meeting of January 28, 1992 as presented. (All in favor). PUBLIC HEARINGS . This is the day and time for the Public Hearing to consider a Variance to the Parking Ordinance & Special Use Permit for the expansion of a restaurant/video store (Stelletti's) into an approximate 800 sq. ft, space located at 826 So. 4th St, in the CA, Gen. Comm. Dist., Case No. V/SUP/92-1, Donald Intel, Applicant. Notice of the hearing was published in The Courier on January 23, 1992 and mailed to affected property owners. Mr. Russell explained the request to expand Stelletti's PizzalVideo Store into an existing 800 sq. ft. office space which requires a variance to the Parking Ordinance and a Special Use Permit for the video rental. Parking is a concern because the business is adjacent to a residential area. It • 1 i ~~ ~ # { ~ - I Stillwater City Council M%nutes February 4, 1992 • Recessed Meeting was suggested the use be reviewed in six months. Planning Comm. Chair Fontaine stated the Cgmmission approved the request as conditioned. Mayor Abrahamson closed thelPublic Hearing. Motion by Councilmember Opheim, seconded by Councilmember Funke to approve the Variance to the Parking Ordinance & Special Use Permit for the expansion of a restaurant/video store (Sitelletti's) into an approximate 800 sq. ft, space located at 826 So. 4th St. in the CA, Gen. Comm. Dist., Case No. V/SUP/92-1, as conditioned, Gonald Ist~el, Applicant. (All in favor). 2. This is the day and time for the Public Hearing to consider a Special Use Permit for construction of a boat boarding plaza area with a Variance to the setback requirement for construction of a boarding deck located along the St. Croix River just north of the Dock Cafe (225 Nelson St.) in the Bluffland/Shoreland &jFlood Plain Dist., Case No. V/SUP/92-2, City of Stillwater, St. Croix ,Boat & Packet Co., Applicants. Notice of the hearing was published in The Courier on January 23, 1992 and mailed to affected property owners. Mr. Russell stated thi!,s request has been through extensive City review by the Planning Commissiojn, Port Authority and then referred to the DNR. Comments received from the DNR indicate concerns for the proposed use. He • recommended .this case be tabled until the next regular meeting after further review of the DNR comments. Motion by Councilmember Op'heim, seconded by Councilmember Farrell to table the request for a Special Use Permit for construction of a boat boarding plaza area with a Variance to the setback requirement for construction of a boarding deck located along the St .' Croix River just north of the Dock Cafe (225 Nelson St.) in the Bluffland/Shoreland & Flood Plain Dist., Case No. V/SUP/92-2, to the February 18, 1992 meeting. City of Stillwater and St. Croix Boat & Packet Co., Applicants. (All in '!.favor). 3. This is the day. and time for the Public Hearing to consider the adoption of anew Garbage and Refuse Contract by changing to a volume based fee system. Shawn Draper, representing the Chamber of Commerce, recommended that the Council, when reviewing bid proposals for a garbage contract, select a business in the localarea. City Coordinator Kriesel summarized the proposed contract for the volume based garbage and refuse collection which included the use of 30, b0 and 90 gallon containers; a change to curbside pickup with special help for seniors or handicapped',who cannot participate in curbside pickup; fees to be as follows: $12.00- Sr. Citizens, $13.75 - 30 gal., $17.75 - 60 gal., 2 Stillwater City Council Minutes • February 4, 1992 Recessed Meeting $19.75 - 90 gal.; with $2.00 stickers for each additional bag in each category. Rates include yard waste and old appliances, bundled brush and two clean-up weekends per year. Mr. Kriesel further explained contract language governing rate increases and the proposed term of the agreement, which is a 7-1/2 term with two three-year options for renewal; residents option to change level of service; billings and certification of billings to the tax statement for unpaid bills. Mr. Kriesel stated the reasons for the change to a volume based system is that, in the near future, the.. state will mandate it and residents have requested it. Jim Dunker, of Dunker Sanitation, also commented on the type of containers, using containers vs. plastic bags and the change to curbside pickup. He stated that in the future the system would be automated. The dispute resolution section of the contract was also discussed.. Rob Hamlin, 1317 No. Broadway, state the service has been excellent, but does not understand why there hasn't been an effort for competitive bidding. He also asked what kind of increase there will be when the garbage is vreighed vs. the volume system we now have. Mr. Kriesel stated that item will be negotiated. City Attorney Magnuson answered the competitive bidding questions by • stating the Legislature enacted a law that prohibits the unfair displacement of an existing contractor by providing time. lines and other criteria for developing a Solid Waste plan and advertising for bids. The law also provides that the City only needs to keep a contractor as long as they perform according to the contract. Richard Slivik, 805 W. Churchill St., stated the issue is that the City should seek competitive bids, and give a 3% or 5% advantage to a local hauler. He also believes that five years is sufficient time for the length of the contract because a long contract generates complacency. Also, the City should not assume the cost for billing or assume the debt of the contractor and the successful bidder should supply a performance bond. Bill Hefting, 408 No. Third St., checked with people living in his apartment complex and stated they are pleased with the present system and suggested recycling catalogs and plastics. John McDonough, 1005 W. Willard St., stated the issue is service, which is good with reasonable prices. If the contract were .put up for bids, you couldn't predict what you would be getting and you know what you are getting now. • 3 " r, ~: . Stillwater City Council Minutes • February 4, 1992 Recessed Meeting Charlie Gifford, 1460 Amundson, stated he agreed with the previous speaker and supports the contlract. This is a professionally run business and a long-term contract i~' needed for proper planning. Tim Schmoelka, 506 W. Laurel St., Chairman of the Solid Waste Advisory Committee gave a bri~f history of the formation of the proposed system and contract. The Committee supplied the Council with information and recommendations and t!he Council will decide the type of plan and length of contract.. Dunker Sanitation has given good service. Proper education is the #1 priority. Thy Solid Waste Management Plan is a five-year plan - therefore, do we need a 13 year contract? The Council will have to decide this question. Bill Steen, 126 Maryk',noll Dr., asked whether there is a charge for extra household waste. Mr .j Kriesel differentiated between yard waste, and refrigerators, stove, etc. for which there is no extra charge. Mr. Steen asked if the City hasl considered recycling and Mr. Schmoelke replied yes -- that the recycling plan has been successful, the City has met County goals and received substantial grant money. Mr. Steen then asked what the cost of the contract would be over 7-1/2 years and Mr. Junker answered the question. He does not know what the dollars will be when the volume based system is implemented. • Ted Gillen, 1011 W. Myrtle St., stated the Council has a fair and equitable contract,. the Council should proceed with it; and the billing system should be kept as it is today. He stated he has no curb, and does not know where to pla~lce his garbage container. Curbside should be better defined. Mr. Junker'lexplained he/or his representative will visit each homeowner in Stillwater to explain where the cart should be placed. Joanie Polehna, 1100 'Northland Ave., asked whether it would be advisable to purchase a trash compactor and Mr. Dunker discussed the weight vs. volume item and that 'the cover must be down on the containers. Mr. Dunker also explained his inlitial investment for this plan would be approximately $500,000 to $600,000.'' Neal Casey, 107 E. Laurel, representing SAEOC, stated their main mission is business retention', and requested the Council give special consideration to this contractor. Jay Kimble, 412 West Elm St., stated he was on the Solid Waste Advisory Committee and suggested keeping the 30 gallon containers. In addressing the complacency issue', he stated that has not happened with Dunker Sanitation. If the clontractor does the billing, there will be more disputes and it will 'be harder for the contractor to collect, it provides security against overcharging, it also provides the City and residents the 4 Stillwater City Council Minutes • February 4, 1992 Recessed Meeting ability to monitor volume and services. Mr. Kimble stated the rates are competitive with other communities with the vast part of the funds going to the RDF facility. He ended by recommending that this contract be approved. E. L. Peaslee, 1303 W. Willard St., stated he agrees with John McDonough by saying the service is good and the City is lucky to have Dunker Sanitation. Ted LaValley, 719 W. Churchill, stated concerns regarding the length of the contract and asked the basis for determining the length. He also asked how the rates were determined. Mayor Abrahamson stated the City surveyed a number of other cities regarding rates and other aspects of solid waste rernoval. Mr. LaValley again asked what basis there is for the rates and Council stated they took into consideration the rates at the RDF plant. The gentleman also asked what safeguards the City would have for getting into a system that is based on what is being charged. in another community. City Attorney Magnuson stated the contract provides that the fee is set • year by year with a responsible rate of return and it is designed to set the necessary costs of service. The durability of the containers was discussed. Mr. Dunker stated he has researched all kinds and these are twice as thick and carry a ten-year guarantee. Mr. Magnuson stated the first contract amount was estimated and at the end of the first year it will have to be reviewed. Gene Bealka, 711 Lake Or., stated the Council and audience have just seen and heard everything of a positive nature and the point is that when something works, there is no need to fix it. Lewis Stein, 62 Maryknoll Dr., stated he has no complaints with the garbage pickup. He asked what to do with oil left from working on cars and Mr. Dunker explained. Chris White, representing the Chamber of Commerce, also stated concern about local business retention and keeping Dunker Sanitation in the City. J. C. Pfeifer,. 2648 Fairlawn Dr., discussed the rates, stating that the reduced rate is based on volume and $12.00 will be charged Senior Citizens. He asked Council to base the rate on economics rather .than volume. 5 Stillwater City Council Minutes February 4, 1992 Recessed Meeting Linda Harrington, 824 So. 5th St., asked how the contractor will know if yard. waste is placed in the containers and Mr. Dunker stated they will be checking. Judy Stein, 62 Marykno~l Dr., asked if recycling will stay separate from the regular garbage pi kup and the answer was yes. Mayor Abrahamson closed the public hearing and Council thanked the people. for coming to the meeting. Motion by Councilmember Funke, seconded by Councilmember Opheim to adopt the appropriate resolution accepting the garbage and refuse contract as proposed, for 7-I/2 years, with two three-year options for renewal. (Resolution No. 92-21) Council raised several questions -- will the people who go south for the winter be able to suspend their garbage collection for a calendar quarter and Mr. Dunker and Staff stated this would continue as before. Council further discussed the term of the contract -- with a five-year term vs. 7-1/2 years with the renewal options; the City performing the billing procedures; certification of delinquent accounts and the Senior Citizen rate. It was also stated that the two extensions are not automatic. • Ayes - Councilmembers Funke, Opheim and Mayor Abrahamson. Nays - Councilmembers Bodlovick and Farrell. Council recessed and reconvened at 9:15 P. M. UNFINISHED BUSINESS 1. Possible Second Reading of an Amendment to the City Code, Chap. 30, Garbage & Rubbish Removal. Council discussed several changes to this ordinance -- such as adding a subdivision that defines additional people entitled to relief and the age to define retirement. Tim Schmoelke stated that the last t4v0 years there has been a shortfall in funds for the recycling program and he recommended that Council address this shortfall by including it in the garbage rates by adding 75¢ per household. Discussion ', included adding it to the recycling rates. Mr. Schmoelke stated that citizens should be made aware of all costs and that everyone should pay fo>^ what they generate. Council directed that the proposed second reading of the amendment to the Garbage and Refuse Contract be tabled until the February 18, 1992 meeting. PETITIONS, INDIVIDUALS & DELEGATIONS (continued) G Stillwater City Council Minutes February 4, 1992 Recessed Meeting 1. Marc Jensen, Pierce-Arrow Society - Mr. Jensen requested to use the Zephyr parking lot with a backup parking lot for the display of Pierce-Arrow vehicles on July 30. It was stated the backup lot would possibly be where the old State garage now stands. Mr. Jensen was requested to check with the Police Chief and Steve Russell as the date approaches. Motion by Councilmember Opheim, seconded by Councilmember Funke to approve the use of the old State Garage parking lot for the Pierce-Arrow National Auto Meet on July 30, 1992. (All in favor). UNFINISHED BUSINESS (Continued) 2. Removal of Moritorium on Temporary Signs. Motion by Councilmen er Farrell, seconded by Councilmember Opheim for the removal of the moratorium on Temporary Signage in the Downtown. (All in favor). 3. New Armory/Community Facility Questionnaire, Council discussed the proposed Armory facility and the committee requested information on what facilities they would like to see in the Armory. They also discussed placing a member of the Park and Recreation Commission on this committee. Motion by Councilmember Opheim, seconded by Councilmember Funke to appoint Mike Polehna to the Armory Committee, to represent recreational interests. (All in favor). 4. Report on Recently Approved National Transportation Act and Support for Historic Stillwater Lift Bridge. Motion y Councilmember Opheim, seconded by Councilmember Funke to direct Staff to contact local State legislators to obtain support for maintaining the Stillwater Lift Bridge. (All in favor), 5. Direction re ardin Downtown Plan Action Committee Work Pro ram. Motion by Councilmen er Opheim, seconde by Councilmember Farrell to approve the Downtown Plan Action Committee Work Plan and Staff direction. (All in favor), NEW BUSINESS Request by Chamber of Commerce for use of Lowell Park for Rivertown & Fall Colors Art Fairs on May 6 & 17 and Oct. 3 & 4, 992. Motion by Councilmember Farrell, secon e by Councilmember Opheim to approve the request of the Chamber of Commerce to hold the Rivertown Art Fair on May 16 & 17th and Fall Colors Art Fair on Oct. 3rd & 4th, 1992 in Lowell Park. (All in favor). • 7 Stillwater City Council Minutes February 4, 1992 it Recessed Meeting 2. Request by JDB Floral shop on Main St. A short discussion fo Mawhorter had stated precedent for other b Shop for special parking si lowed regarding this request. Police Chief his request would be hard to enforce and it sets a sinesses to follow suit. e in front of their Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to follow the Police Chief's recommendation disallowing the temporary sign age request for parking on Valentine' Day and Mother's Day weekend in front of JDB Floral. Ayes - 2; Nays 3, (Counci members Funke, Opheim and Mayor Abrahamson - Motion failed). Motion by Councilmember O~heim, seconded by Councilmember Funke to approve the request of JDB Floral for temporary sign age for the above mentioned holidays on a one-time only trial basis with review of the process; and if it is unsatisfactory, to disallow this sign age in the future. Ayes - 3; Nays - 2, (Councilmembers Bodlovick'. and Farrell). 3. Possible first readirn,g of Amendment to the City Code regarding the settin of Filin Dates and ees for Candidates. Motion by Councilmember odlovick, seconded by Councilmember Funke to have a first reading, by title, of an Ordinance setting the date for filing for Municipal Office and establishing the filing fees for Candidates. (All in favor). 4. Approval of Joint Ca 'le Commission Bud et for the fiscal year, 1992. Motion by Councilmember pheim, seconde by Councilmember Farrell to approve the 1992 budget for the Joint Cable Commission. (All in favor). A brief discussion followed regarding provision of Cable T.V. for nursing homes which did not 8ppear to be a feasible option. Mayor Abrahamson staffed there will be an EIS/Design Hearing on the new bridge at Trinity Lutheran Church on February 20 and suggested this meeting be cablecast~ Motion by Councilmember ~unke, seconded by Councilmember Bodlovick, to approve the City paying the expe~se of cablecasting the EIS/Design Hearing, regarding the new bridge, at Trinity Lutheran Church on February 2U. (All in favor). Motion by Councilmember ppheim, seconded by Councilmember Bodlovick directing Staff to prepare comments for the above mentioned meeting. (All- in favor). 5. L~ • i Stillwater City Council Minutes • February 4, 1992 Recessed Meeting Motion by Councilmember Farrell, seconded by Councilmember Funke to approve Change Order No. 1 for Curve Crest Blvd, and Highlands of Stillwater, L.I. 271 & 273 in the amount of $5,240.24. (All in favor). CONSENT AGENDA Motion by Councilmember Opheim, seconded by Councilmember Funke to approve the Consent Agenda of February 4, 1992, including the following: (All in favor). 1. Directing Payment of Bills (Resolution No. 92-16) Ayes - Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson. Nays -None 2. Applications for Licenses: A & B Construction 13452 Goodwin Ave. No. Hugo, Mn. 55038 CONTRACTORS Excavators Renetival Ross Decorating 1215 W. Oak St. Stillwater, Mn. 55082 Mark Spoering Roofing 3319 Portland Ave. Minneapolis, Mn. 55407 Gordy Alexander dba 6 & A Towing, Inc. 2931 Quant Ave. No. Stillwater, Mn. 55082 Painting Roofing TOWING LICENSES Renewal New Renewal STAFF REPORTS (continued) Community Development Director - Possible Annexation of Property North of the City Mr. Russell stated the Planning Commission has been studying areas for future land use and possible annexation. Motion by Councilmember Farrell, seconded by Councilmember Funke to authorize Staff to proceed with the annexation process for property located north of the City. (All in favor). Discussion of Nuisance Property on No. Third St, across from the Post Office Discussion followed regarding the above mentioned property and its dilapidated condition. Mr. Russell stated a meeting was held with Trinity Lutheran Church some time ago wherein they stated they would. like the 9 Stillwater City Council M',inutes February 4, 1992 • Recessed Meeting City to purchase it ahd turn it into a parking lot, Also, an inspection should be made of the, property. Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve Staff to proceed ~vith an inspection of the property across from the Post Office, and if necessary, to obtain an Administrative Search Warrant to proceed with the inspection. (All in favor). COMMUNICATIONS/FYI 1, Johnson Bros. Construction - Update on Work for Winter Months. Mr. Moore presence t~is information at the afternoon meeting and Council noted the schedule. 2. State Auditor - Information regarding Municipal Investments. Council took note of this ~n ormation. ADJOURNMENT Motion by .Councilmember Flnke, seconded by Councilmember Farrell to adjourn the meeting at 10:03 P.M.~ (All in favor). i MAY R ATTEST: CITY CLERK Resolutions: No. 92-'T6 - Directing Payment of Bills. No. 92-21 -Approval of Garbage Contract with Junker Sanitation. 10 M E M 0 T0: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: FEBRUARY 13, 1992 SUBJECT: CHANGE OF COUNCIL MEETING DATE FOR FIRST MEETING IN APRIL (April 7) The Presidential Primary, scheduled for Tuesday, April. 7, is getting closer and it looks as though it will be held. Since this is the first Council Meeting for the month of April, we are going to have to change the date. Council will be meeting on Wednesday, April 15 for the Board of Review and the second regular meeting of .the month is Tuesday, April 21. Council advice is requested. • w ter a 1 • THE BIRTHPLACE OF MINNESOTA MEMORANDUM T0: MAYOR AND CITY COUNCIL t FROM: DIANE DEBLON, FINANCE DIRECTOR DATE: FEBRUARY 14, 1992 SUBJECT: I.R.S. REGULATIONS FOR REIMBURSEMENT BONDS On January 30, 1992 the I.R.S. published the final Treasury Regulations for "Reimbursement Bonds". Reimbursement Bonds are a portion of a bond issue used to reimburse the issuer for a project expenditure paid before the actual bond closing date. The City of Stillwater generally issues bonds after a project has begun and therefore these bond issues are considered "reimbursement bonds ". The regulations specify the requirements that need to be met if prior expenditures. are to be included in the bond issue. Here are the revised • general rules: 1. On or before the date the expenditure is paid, the issuer must declare a "reasonable" intention to reimburse itself for the expenditure out of the proceeds of a borrowing. 2. The issuer must make the "reimbursement allocation" from the subsequently issued bonds within one year of expenditure payment or one year after the date on which the property is placed in service, if that is later. 3. The reimbursed expenditure must be a capital expenditure. In addition, there are specific items that must be covered as to form and content in .the "Official Intent Declaration". No declaration is required for "preliminary expenditures" such as engineering and architectural costs, but this exception is limited to no more than 20 percent of the issue price of the reimbursement bonds for the project. The rules are effective for expenditures made on or after March 2, 1992. Project payment is a key event. When the cost is incurred, accrued or billed is .irrelevant under these regulations. The City must make sure that a valid official intent exists at the time of project payment, if such costs will be included in a future bond issue. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 • R RESOLUTION 91 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAREri BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIl~IBDRSEMENT BOND REGULATIONS UNDER THE INTRRNAT. REVENUE CODE Be it Resolved by the City Council (the Council) of the City of Stillwater, Minnesota (the City), as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1.103-1$ of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which .are to be used to .reimburse the City for project expenditures made by the City prior to the time fo the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. .Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103-18 (i}(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds o€ the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1(h) of the • Regulations. d. This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. • there are no City funds 3, Budgetary Matters. As of the date hereof, term basis or otherwise sette~dbasis reserved, allocated on a long allocated on a long for the reasonably excepted to be reserved, ermanent financing to provide P ursuant to the or otherwise set aside) ro ects other than p expenditures related tThis resolution, therefore, is determined to issuance of the Bond. ~s budgetary and financial circumstances be consistent with the City foreseeable on the date hereof, all as they exist or are reasonably ulations- within the meaning and content of the Reg his resolution shall be filed within 30 days of its 4, Eilin T o tion in the publicly available official books and ecti ns at the ad p This resolution shall be available for ins City. Hall (which is the main office of the city clerk at the City during the normal business hours administrative office of the City until the date of issuance of the of the City on every business day. Bonds. The City's f inaneial officer shall be S, Reimbursement Allocations. ro riate nsible for making the "reimbursement allocations" described in respo being generally the transfer of the app P the Regulations, amount for proceeds of the Bonds~e raymbnt oftthe prior cost ofrthe used by the City to m P an entry on the financing Each allocation shall be evi maintained for the Bonds, • projects. official bonds and records °fthee actual prior expenditure being shall specifically identify in the case of reimbursement of a fund or account in reimbursed or, the fund or account from whroceeds accordance with Seciton 1.103-18, expenditure was paid, and shc~ioneundercthe bond resolution or other restri and under any applicable of the Bonds from any roceeds o€ .the Bonds . relevant legal documents fo 1 tto the unspent p state statue, which would app Y Adopted this 18th day of February 1992' Mayor Attest: city clerk • r • EXHIBIT A Project Description Green Twig Way Improvements Highlands, Phase II 7: -lJ.~. Estimated Cost to be reimbursed From Bond Proceeds $121,000.00 $546,250.00 ~~~~ • • STAFF REQUEST ITEM DEPARTMENT PARKS DEPT . MEETING DATE Feb 18 th . 1992 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to award the bid of one (1) new turf tractor and attachments to Polfus Implement Inc. Polfus was the lowest bidder and I feel they should get the bid. I have Gone threw and reviewed all three (31 bids. FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted for in the 1992 C/0. $17,500.00 Outcome of bids Polfus Implement Inc. $14,700.00 MTI Distributing Co. $14,827.00 Long Lake Ford Tractor $17,684.00 ADDITIONAL INFORMATION ATTACHED: YES XXX NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY- Tim Thomsen Park Supervisor DATE• Feb 12th 1992 PROPOSAL FOR FURNISHING A TRACTOR AND ATTACHMENTS • Stillwater, Minnesota To The Honorable City Council City of Stillwater Stillwater, Minnesota Gentlemen: Pursuant to your advertisement for bids the undersigned hereby submit the following proposal-to furnish the following make and model of tractor and attachments in accordance with the specifications therefore, as prepared by the City of Stillwater, and agree to deliver same on or before the ~, day of ~n~fN 19 9a, at the following prices to wit: Make Model Year M'fd. I~u~fl 2~~~ Ig~t ~ ITEMS AT ADDITIONAL COST: . 7~'~ n'1~w~12 $ ~~~ey ~~~ C(~3 c.~ ~tK A ~~~~ SsaR «s AS SPrG ~~ $ 3.3U~ ~ O r' ~c~ r~ R~ R/~c~m , s;~r~~r' ~~~ i,~ ~oRr~U~i~ A $ 2 f7~'~p~ $ %ar 14~ >,UL`CVCM1Cv TRrC~~A,. $ /4,, `l'GK~C1D TOTAL AMOUNT OF BASE BID $ ~~/, ~/~~ Signed ,~ YL~ASE ~1~%~~~-~J~~'~ asrA~ SA~GV~LG'LU~;~ LurTK ~~Lf:~7l'1C COht~~~.~ /w~r~ ~~~~ ~~U~uTE~,%v~/G~NTs FUG l`N~ Prs~v~r (°,a/l~~i ~z~~GG !3~ ~1QC~'L' ~Q ~iV ~~QiT~a~~jq~~ ~(~~G~ PROPOSAL FOR FURNISHING A TRACTOR AND ATTACHMENTS • Stillwater, Minnesota To The Honorable City Council City of Stillwater Stillwater, Minnesota Gentlemen: Pursuant to your advertisement for bids the undersigned hereby submit the following proposal-to furnish the following make and model of tractor and attachments in accordance with the specifications therefore, as prepared by the City of Stillwater, and agree to deliver same on or before the /~-' ~~ day of _ 1')'l~rc~ 19 ~Z at the fallowing prices to wit: Make Model Year M'fd. ITEMS AT ADDITIONAL COST: $ ,. TOTAL AMOUNT OF BASE BID $ I~, ~~~: uv Si ne 9 n U PROPOSAL FOR- FURNISHING A TRACTOR AND ATTACHMENTS Stillwater, .Minnesota To The Honorable City Council City of Stillwater Stillwater, Minnesota Gentlemen: Pursuant to your advertisement for bids the - undersigned hereby submit the following proposa~to furnish the following make and model of tractor and attachments in accordance with the specifications therefore, as prepared by the CitY of Stillwater, and agree to deliver same on or before the lZ day of Mai 19.x_, at the following prices to wit: Make Model Year Kubota F24O0 M'fd. 1991-1992 ITEMS AT ADDITIONAL COST: • Cab per specification Mower deck per specification Broom per specification Trade In per specifications $10,384.00 y $3.500.00 $ 2,100.00 $ 2,700.00 $(1,000.00) TOTAL AMOUNT OF BASE BID $17,684.00 S i g n e d ~~ ~~ ~~-- ~4~t1 ~xt:avating Sewer-Wat9r Construction ~ soa wirsr couNn aaAO I SHOREVIEW, MINNESOTA ssi26 ?E LI_P FiON E: 484-G477 i :. :7: ~i rw~rW~r'~: 5 ~;: ti .t n c• . 35~~; V~~::~r-taZS Ger•rC~r~ L~r". fit. i='w3t.a:t. tYEn 5~'~~7.{~ ~~.; !5Gi'i!+=tV~ ~~nC1 1^E_[Z~a~Ct~ r~~~r'IfI~~~P tit ~4~h cyYtC E~ZIE<ir~~ ~r.~.aiY- T:T.^. C ._i iJ G. u c .1't~;.!,r~r~~;'C! ~.~ C, fN. HC'rtl].~?g ~:•,Ofa1C7ME'Yl'I; ~E?Y3'tcl~ ~3,5t ~YtGi c5 r"LrJ'Lt28~EC3 clYt £'~U2tflr~'IrL 'i=fL1" 't r, _' c3rJC+Vti? L4CrY'i+:. A~ ~ W+W!}^I{ W~].~. be C1uYst~ ~Y t`,h~' hrrtlt' ~:tt'eG {il~rE~i'1c~lfa +..t~~d. .. tit r E~ ~ n ~~ r~ ~•: f ra F; ~t :,+ .. 'r'~ cl 't +=t i_ ., S 1 ~ C ?2I. ~!~ I_,~hor ~ ::ter: k~4(~. ?c~ 0 ~ / ~ ....y....__.~~ ! C;t~r~?O?`s'~ . r~s?~~1. ~t~c7 C. ~3. s..eaCt } E'i7.s3. ~~ ~ ~ >~. ~h~-~~. 95 L. tr:. hiUI..JL.I=. I C`:C. c~~~~ ~~ ~1 5..~ 3~~nC~fnt~ Vz.cc) Lrr"C1~3,dt?1'i~ til-~.d5 AN E.GUAL QPPURTUNIT'f EMF~~'+E<R ,~ ,: . . ' to ar • THE BINTHPLACE OF MINNESOTA MEMORANDUM T0: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 18, 1992 SUBJECT: INFORMATION FOR CONSIDERATION OF OWNERSHIP OF WEST WING OF THE JUNIOR HIGH SITE The attached memo describes. a possible sales arrangement for the Junior High Site between CUB, the School District and the City of Stillwater. In order to be informed regarding the condition of the West Wing, a structural analysis of the building should be prepared as well as a cost for demolishing the structure established. The School • District may be willing to share in the cost of the building evaluation. RECOMMENDATION: Authorize Staff to contact consultant for report on the condition of the structure and estimate of the cost of demolition. The scope of the work and cost will be returned to Council for approval before the work begins. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 ..- • MEP~ORANDUM • T0: Tom Thueson, Cub FR: Steve Russell, City. of Stillwater DA: February 13, 1992 RE: PURCHASE OF JUNIOR HIGH SITE FOR CUB OFFICES Since our meeting with Dave Wettegren and Dan Parker from the school district last Tuesday, I talked with them to get abetter idea of what they might need for the site. I can not be sure that the school district or City would accept the terms of the offer listed below, but I think it is a good starting point and there is a good chance of it working if CUB is interested. - School District #834 sells east and west Junior High sites to CUB for . - CUB retains ownership of east building site and rehabilitates it for office use ($1.5 million) and donates west building to City of Stillwater with $500,000 endowment to rehabilitate or demolish the building. • - CITY OF STILLWATER accepts west school building and considers its rehabilitation. If it is financially feasible and its operation can be provided for, the building shall be rehabilitated. City shall improve parking lot for west building and share its use with CUB. CUB to pay 1/2 cost of shared parking lot. - Additional Information needed: - cost of demolition - condition of west Junior High building - Phase I Environmental Assessment (this should be available next week) If CUB is interested in this possibilty, let me know. I think the City and school district would consider all reasonable options. u r~ v-'~'~ ' '....f.... „ ... .., ..:., ;,." s:..• 1. ,...:: ~°. r. •r f f.••1°. }.. ..i. .1. r... { ..f. s. 1• I s..~~. s..: r,f4.3. s.. : :. :.' I 1"'i {::. *:`E•'7 i... l... (::. ~! :..'i'•I .f. i f::.: -.:i7' •..!I".' I .3.... i'', .:. {.:.. ... !::. ... ...... 5.:. s" .:. i"~.i I.,. ... ... .i. '-..'1'•{ .. `t`'i ?::,( 3..i..t.. .,. t•I~':: (i:;•. r•, :.. !. !!. I:... ,..~ :.. 1::'...x.(.1 .:! ... 1.. r... f.~ ...~l.. ~':'! .. t:"::::`.t t. s••.` ....~: s... t.l i.~ .... ,: .. :•. -:: ..: s .{.r•t ..~ ..:1 ;..i !.7 i'i i''t E''i i::. i': i°i: "• .3... ...f f•.:' .; .°: .i'+. . ~'x. ~::.' •!; .. i`t ~.~ "{::.i . li... ! YI :. "'• 1 i''•f't 1 '!' !i t... ..i. f..i : ... f. ~: li. i::. ,... ,..1 r-..:..~ ..~ :. 1... _ 41.._ . -.. ::. j!.i °- .,3j (. t: ;4 ;} ..: -~-t ; ~ .. t...{~'t; ..i• i ,..!I"..' 7- .... :, .. 1.. .... ....... it......: ... .... ... i+. r.:, s ,..! i4{::. %:; ~. a...s ~ I t°I s...t !: 1°li +.. ~ - : ; `.. 11 ' ::'.91 :1 .1 .... i':. ..! i`': il::. '.~1 C:. i''i .t. i`i'. :~ to-: i::. i::. i`~. i::.i •r !.:!'::y ..i i" .I. ~::i i"3 .t. 7`' i.:! :. ~1'•!i... ~( i i. l~''i i"~~ `i .... .3.:.., f .... .,. i..., .... ..:.: :... .... 1...1 .:, ..r; .. .. . ::... f... ,., . , . .. ,.: ~::: ..".• i {,,, :..I:.. :.. i'7j t' ... .:.: L.~ ':1 1 I - !"i'1 i..• '~' f7!:, a:' L'•t i ; .., ... ..: s. '..r •1 ...s'I ! s s.... <..::..: ..: L.. i... .,.. r..; s"-. !.:` .1. 1'a 1.1 s i •..:s:. s I1... ,..:I r.:. i''i ...I+. •.:: i~~i i...::i ... ., ,.. ...: ,( t .. iii e• •! I f~l i !i:` IS,' i ;. ,.:{ .: ` 1::'; . .,:.t:... r .i°trlt••. :: ti :..11'-. a'.n ¢i•~i I ....: i::.i"'~. ... ..:f'.: ..}:..s.:..........ii`~i ... ... ,. ~/I _ C ~ 1 : :' a t.. :Ajl ~! '!'.{!:!';.. • MARK DESCH ~~-~ ~~ PO BOX 82 Office - 612 439-7098 . STILLWATER, MN 55082 Home - ~612~ 439-9479 • February 10, 1992 City Council Stillwater City Hall 416 North Fourth Street Stillwater, MN 55082 Dear City Council Members: As you may be aware, over the past year or so, we have been in communication with executives of Cub Foods and Super Valu in an attempt to find a way for Cub Foods to maintain its corporate headquarters in downtown Stillwater. Given the state of the commercial rental industry today, Super Valu has established some rental guidelines that make the design of a new building that meets their needs while maintaining appropriate quality standards for our downtown area extremely challenging. We have spent considerable time studying alternatives and feel that we have an approach that would be satisfactory to all participants. We have enclosed a site plan for your review which shows the location and type of building under consideration along with its size, estimated cost and a parking plan. In order to proceed in our negotiations with Cub, it is necessary to get a preliminary commitment from the city that the building would be acceptable and that tax increment financing would be available for the project. Obviously, the viability of the project depends on obtaining t.i.f. funds from the city. As a safeguard for the city, final approval would be contingent upon obtaining a 20 year lease commitment from Super Valu including some form of guarantee that real estate taxes would be paid and the city; therefore, reimbursed for its investment. The city has previously indicated interest in keeping Cub Foods located in the downtown. At that time, it was thought that Cub could be located in Phase II of the Desch Building which would be attached to the current building. Since that time, Cub Foods' space requirements have increased so significantly that it appears more appropriate to build a free standing building solely for the Cub Foods operation. The enclosed site plan shows this as well as the location of Phase II of the Desch Building. The building would be a 3-story structure, steel frame and bar joist construction. The exterior would be of red brick in keeping with the historic buildings in the downtown. It would be approximately 56,000 square feet at an estimated cost of four million dollars. We understand that a building of this magnitude would be eligible for bonding approximately $1,280,000 in tax increment financing funds. That is based on additional real estate tax revenue of $32,172 per million dollars of increased. property value, of, $128,688 of additional revenue per year. Our ability to provide the space in a building appropriate for the downtown is absolutely .dependent upon .obtaining this sort of assistance. We feel, given Cub's schedule and the favorable bidding climate, that it is incumbent upon us all to move forward on this matter as rapidly as possible. Thank you for your consideration. Sincerely, • Mark Desch, President Student Assurance Services, Inc. MD:ms CC: Bill Stouvenel Tom Thueson, Cub Foods M E M 0 T0: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: FEBRUARY 7, 1992 SUBJECT: BOARD OF REUIEW -WEDNESDAY, APRIL 15. 3:00 - 7:00 P.M. The Washington County Assessor's Office has distributed their final list for the Board of Review to be held this spring. As stated above, the dates for Stillwater are: Board of Review Meeting - 3:00 - 7:00 P. M., Wednesday, April 15, 1992 Wrap-up Meeting - 4:30 P.M., Tuesday, May 5, 1992 Scott Renne, County Assessor, has stated that their policy is that they will not convene the meeting until there is a quorum. Also, there will be an information booklet sent to you during February or early March. Mr. Renne said he would be available at any time for a work session to discuss any item related to property taxes, the assessment or appeal process and will forward any additional information you may need to prepare for the meeting. April 8 Wednesday '7:00 P.M. Landfall City Hall Scott April 9 Thursday I3-6 P.M. Cottage Grove City Hall Scott, I, Steve, Ed, Butch Second Wednesday 7:00 P.M. Cottage Grove City Hall Steve April 15 April 9 Thursday Noon St. Paul Park City Hall Scott, David Second Monday 6:30 P.M. St. Paul Park City Hall Upon April 20 Request April 13 Monday :00 P.M. Oak Park City Hall Dave, Scott Heights Second Monday 6:30 P.M. Oak Park City Hall Upon April 27 Heights Request April 13 Monday ~:00 P.M. Birchwood City Hall Scott, Becky Second Tuesday 7:30 P.M. Birchwood City Hall Upon April 21 Request April 14 Tuesday :OO P.M. Baytown Twp. Hooley Scott, Hall Butch Second Monday 7:30 P.M. Baytown Twp. Hooley Upon May 4 Hall Request April 14 Tuesday $:00 P.M. Grant Township City Hall Scott, Ed, Pat Second Tuesday 7:30 P.M. Grant Township City Hall Upon May 5 Request April 15 Wednesday ~-7 P.M. Stillwater City City Hall Scott, Barry, Ed Second Tuesday j4:30 P.M ~ Stillwater City City Hall Bar ~ May 5 ~ April 16 Thursday ', 10:00 Bayport City Hall Scott, Dave A.M. second Monday . 6:30 P.M. Bayport City Hall Upon May 4 Request a Stillwater Public Library To: Stillwater Mayor and City Council From: Lynne Bertalmio, Library Director 12 February 1992 Included in the Library's approved 1992 capital budget was $1282 for the purchase of a Macintosh Classic computer for the Director's office and use. A Macintosh Classic II computer is presently available from Apple Computer Inc. for $1094. The Library Board of Trustees requests approval of the purchase of a Macintosh Classic II (M1543LL/A) computer for $1094 from 1992 capital funds. ~J ~/ -------- ~-- -~l r_. 6 ~vt~ l c,~ __ j a _ / s~~ _L ~--_ ~ ~- l~st.~Y~ ~ -- .:.C3 ~ l 4~ ~s ~ r ~ y~ ~ -- --- - .:: G u l~. ~2 .e L --- ~ ~ _ i --- --- ~ ~ ~ !~. ~; ; i' ~! -- ~, Iil•dR h~1ETF0 FEGIOP~I ~ TEL ~G1^-?7~-?9~~ r 'Feb 1~ 92 10 ~~~1 Pdo .01~ F .0` STATE OF . G~J~~~~~'La DEPARTMENT OF tVATU~AI RES~l~~~ES PHONE No. Metro Waters, 1200 Warner Rd. , St. Foul, MN 551~~E~o 772-7910 February. 14, 1992 Mr. Steve Russell City of Stillwater 216 North 4th. Stillwater, Minnesota. 55082 RE: Boat Boarding Plaxa, St. Croix Boat & Packet Co. bear Mr. Russell: Thank you for meetxrig with us on February 12, 1992 to discuss the details of the proposed boat boarding plaza. Even after further review, the Department of Natural Resources believes that there is a non-structural solution that would meet the needs of the charter • boat business without requiring a variance for structural encroachment. We understand the desire to provide an area where passengers can safely congregate while waiting to board the boats. This could be accomplished by extending. the dock ramp up to the bluff and constructing the staging area out of pavers behind the bluff. The staging area would then~be constructed as far south as possible to keep pedestrians away from the Dock Cafe parking spac~;s. It remains the Departments position that structural encroachments within the bluffline setback area must be minimized. Variances should only be considered when no alternatives exist and hardship can be demonstrated. If you have any questions, please contact me at 772-7910. Sincerely, Molly C. Shodeen Area Hydrologist MC52012JCL cc: Sandy Fecht Steve Johnson Dan McGuiness nick Anderson, St. Paul Boat & packet ca. i r • M E M O R A N D U M T0: Mayor and City .Council FR: City Coordinator DA: February 13, 1992 RE: SOLID WASTE ORDINANCE Accompanying this memo is the Solid Waste Ordinance drafted by the City Attorney along with a memo I sent to Dave regarding some recommended changes/additions to the earlier draft ordinance. I included my memo to Dave because it explains the changes between the original draft and the draft you now have. Dave and I will explain the ordinance at the meeting Tuesday. ~c~ • T0: City Attorney ~, DA: February 12, 1992 I have reviewed the proposed following additions/changes: M E M O R A N D U H FR: City Coordinator ti .- • RE: SOLID WASTE ORDINANCE solid waste ordinance and would recommend the 1. Subd. 6. Collection Practices: Change 2 to read as follows: The pick u~ of both normal or extra household waste shall be unlimited in quantity. However, the fee for collection of normal household waste shall be as provided in Subd. 8. There shall be no charge for the collection of extra household waste. Ngrmal and extra household waste does not include rocks, sod; cement, dirt or construction material accumulated from substantial work performed on a dwelling by a general contractor or from substantial remodeling done by a resident/homeowner. 2. Subd. 8. Fees. Change to read as follows: Effective July 1, 1992 The fee fob collection per month shall be as follows: For each 30 gallon container $13.75 For each 60 gallon container $17.75 For each 90 gallon container $19.75 Adjusted Accounts $12.00 (30 gallon container) For each 3b gallon bag/sticker $ 2.00 per bag/sticker The minimum charge for each and every dwelling'unit shall be based on the fee for a 30 gallon container. In the alternative, a residence may request a 60 or 90 gallon container, and after approval by the city clerk, the contractor shall make either a 60 or 90 gallon container available to a residence. However, a residence shall not be entitled to change container size at intervals of less than 6 months and upon less than 30 days notice to the City. Multifamil~i residences of three or more units shall pay the mandatary rate for 30 gallon containers per dwelling unit unless a different rate is negotiated between the Contractor and the residence. ~J In the event a residence desires collection of more than 3Q gallons of normal household waste per week, it shall purchase stickers from the City for the cost of $2 per sticker and that shall entitle the residence to an additional 30 gallon bag of waste. In the event the City adopts a "fee for bag" system, in lieu of a sticker system for the handling of excess household waste the residence shall purchase bags provided by the City for the cost of $2 per bag and that shall likewise entitle the residence to an additional 30 gallon bag of normal household waste. No bag shall be collected unless a sticker is attached to it or unless it is of the kind purchased from the City. (NOTE: Jim Junker has suggested that we go to a bag system rather than a sticker system. My language would allow for both.) 3. Create new subdivision for senior citizen relief as follows: Subd. 9. Relief for Senior Citizens and Disabled. 1. The City Council may, in its discretion, waive the payment of any charges for solid. waste collection when it determined by majority vote as disclosed by an application for relief that not more than two people reside within a household and that the head of the household is 62 years of .age or older or is retired by reason of permanent disability regardless of age and that the payment of the solid waste charges and fees would be a hardship. 2. Application for Relief. Persons seeking relief shall make application on a form prescribed by the city clerk setting forth the applicant's income and assets at the time of making the application. 3. Termination of Relief. Relief granted hereunder shall terminate upon the occurrence of any of the following events: a. the death of eligible persons provided that the spouse id not otherwise eligible for the same . relief ; b. if for any reason the City Council determines that the payment of the solid waste fee would no longer be a hardship. 4. Retain Repealing Section and eliminate Savings Section. 5. Subdivision's'9 - 11 (new Subdivision's 10-12). I Think it will be less confusing if we have a "total" ordinance by !iincluding Subdivision's 9-11 in the new ordinance. I realize that the new ordinance as now written "saves" 9-11 but I think we could get confused when going to .the ordinance book in the future to determine what the ordinance says. Subdivision`s 9 - 11 (new Subdivision's 10 - 12) read as follows: Subd. 10. Financing. The cost. of operation of the solid waste and rubbish collection system herein established shall be paid from a separate fund here established for that purpose and known as the solid waste and rubbish collection fund. Al receipts derived from fees herein established shall be deposited in said. fund and said fund shall be sued exclusively for the purpose of paying the cost of the maintenance and operation of the solid waste and rubbish collection system, including but not limited to the contracting for service, purchase of equipment and administrative expenses. Subd. lI. Collection of Charges. Monthly fees shall be due and payable quarterly in advance. Such charges .shall be placed on the account of the owner or occupier of the premises so served or both and when paid, shall be deposited ~n the solid waste and rubbish collection fund. All accounts shall be delinquent if not paid within 90 days after the statement is rendered. Such charges shall be a charge against the owner, lessee or occupier of ',any residential unit any such charge properly billed and unpaid may be collected in a civil action in a court of competent jurisdiction or of the discretion of the City Council may be certified to the County Auditor with taxes against the property so served. A penalty charge. of $5 or 10 percent of delinquent charges due, whichever is greater, shall be added to the', amount to be certified to the County Auditor to ~eimburse the City for Administration expenses resu ting from the delinquency. Subd. 12. Penalt Any person, firm ar corporation violating any provisions of this ordinance shall be guilty of a misdemeanor. Lets get together after you incorporate my recommendations into the new and • "total" ordinance. ~~ ~. •b ~ ~ • ORDINANCE NO. 7 S3 AN ORDINANCE AMENDING CHAPTER 30 OF THE STILLWATER CITY CODE "GARBAGE AND RUBBISH" THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1) AMENDING. Chapter 30 of the Stillwater City Code is amended to hereafter read as follows: 30.01. GARBAGE AND RUBBISH REMOVAL Subd. 1. DEFINITIONS. "Normal household waste" is defined as food waste, paper, plastics, metal beverage and food cans, glass, household hazardous waste, packaging material for household items and other mixed municipal waste typically generated by the normal household. "Extra household waste" is defined as bagged yard waste, tree branches and bundled brush not exceeding four feet in length or forty pounds per bundle, appliances, furniture, doors, windows and construction material of reasonable quantities generated from handywork performed by a resident on their dwelling. . The items listed in each definition shall be considered examples of the type of solid waste within each category.. All other terms or phrases used in this contract shall have the meaning given to the terms in the Solid Waste Management Plan as approved by City Council Resolution No. 91-239, dated December 3, 1 991 . Subd. 2. PURPOSE. The purpose of this ordinance is to maintain and protect the public health and sanitation by the removal of garbage and rubbish from residences in the City of Stillwater and to prevent the unregulated and unrestricted hauling of garbage and rubbish by other means than through the garbage and rubbish collection system established by this ordinance so as to eliminate the dispersal of garbage and rubbish along the streets, road and other properties in and near the City of Stillwater Subd. 3. COLLECTION BY THE CITY. All garbage accumulated in residences in the City shall be conveyed and disposed of by the City or by its contractor. No person shall collect or dispose rubbish accumulated on residential premises of the City or its designated contractor. and rubbish collected, duly authorized of any garbage. or the City except • r Subd. 4. GARBAGE AND RUBBISH CONTAINERS. Garbage and rubbish • containers shall be only those authorized by the City and provided to the consumer by the City contractor and shall be equipped with suitable handles and tight fitting covers and shall be watertight. Subd. 5. CONSUMER REGULATIONS. a) Except on days scheduled for collection garbage and rubbish containers shall b~ stored out of view of the public street and on the day of collection shall be made readily accessible to the collector by placing the container at curbside. b) That the consumer shall be responsible for the damage or loss of a container and shall be liable to the contractor for this damage, except that reasonable wear is expected. I c) That no mixing of household waste, yard waste, hazardous waste or other solid waste be permitted. d) That no contain~:r be unreasonably compacted by stuffing or otherwise. ', e) That a 30 .gallon bag of waste not exceed 30 pounds and a bag of yard waste not exceed 40 pounds, i f) That all bags be closed at the top and the lid fit securely i shut on each container. Subd. 6. COLLECTION PRACTICES. 1. Frequency of collection. Garbage and rubbish shall be collected at least once a week according to a schedule to be determined and notice given by the City from time to time. 2. The pick up of both normal or extra household waste shall be unlimited in quantity. However, the fee for collection of normal household waste shall be as provided in Subd. 8. There shall be no charge',for the collection of extra household waste. Normal and. extra household waste does not include rocks, sod, cement, dirt or construction material accumulated from substantial work performed on a dwelling by a general contractor or from substantial remodeling done by a resident/homeowner.. Subd. 7. STORAGE OF GARBAGE AND RUBBISH. No person shall place any garbage or rubbish in any street, alley or other public place or upon any private property, whether owned by such person or not, within the limits of the City of Stillwater, unless it is in proper containers for collection, nor shall any person throw or deposit any garbage or rubbish in any stream or other body of water. Any unauthorized accumulation of garbage or rubbish on • any premises is hereby declared to be a nuisance and is prohibited. No pe son shall cast, place or deposit anywhere within the City an~ garbage or rubbish in such a manner that it 1 may be carried or deposited by the elements upon any street, sidewalk, alley, sewer, parkway or other public place or into any occupied premises within the City. Subd. 8. FEES. Effective July 1 , 1 992 r1 U The fee for collection per month shall be as .follows: For each 30 Gallon Container For each 60 Gallon Container For each 90 Gallon Container Adjusted Accounts For each 30 gallon bag sticker $1 3.75 $17.75 $19.75 $12.00 (30 gallon container). $ 2.00 per sticker The minimum charge for each and every dwelling unit shall be based on the fee for a 30 gallon container. In the alternative, a residence may request a 60 or 90 gallon container, and after approval by the City Clerk, the contractor shall make either a 60 or 90 gallon container available to a residence. However, a residence shall not be entitled to change container size at intervals of less than 6 months and upon less than 30 days notice to the City. Multifamily residences of three or more units shall pay the mandatory rate for 30 gallon containers per dwelling unit unless a different rate is negotiated between the Contractor and the residence. In the event a residence desires collection of more than 30 gallons of normal household waste per week, it shall purchase stickers from the City for the cost of $2 per sticker and that shall entitle the residence to an additional 30 gallon bag of waste. In the event the City adopts a "fee for bag" system, in lieu of a sticker system for the handling of eYCess household waste the residence shall purchase bags provided by the City for the cost of $2 per bag and that shall likewise entitle the residence to an additional 30 gallon bag of normal household waste. No bag shall be collected unless a sticker is attached to it or unless it is of the kind purchased from the City. Subd. 9. RELIEF FOR SENIOR CITIZENS AND DISABLED. A) The City Council may, in its discretion, waive the payment. of .any charges for solid waste collection when it determines by majority vote as disclosed by an application for relief that not more than two people reside within a household and that they head .~ of the household is 62 years of age or older or is retired by reason of permanent disability regardless of age, and that the payment of the solid waste charges and fees would be a hardship. B) APPLICATION FOR RELIEF. Persons application on a form the applicant's income application. prescribed by the city clerk setting forth and assets at the time of making of the seeking relief shall make C) TERMINATION OF RELIEF. Relief. granted hereunder shall terminate upon the occurrence of any of the following events: 1) the death of eligible persons provided that the spouse is not otherwise eligible for the same relief; 2) if for any reason the City Council determines that the payment of the garbage fee would no longer be a hardship. Subd. 10. .FINANCING.. The cost of operation of the solid waste and rubbish collection system herein established shall be paid. from a separate fund'ihere established for that purpose and known as the solid waste and rubbish collection fund. All receipts derived from fees herein established shall be deposited in said fund and said fund shall be used exclusively for the purpose of paying the cost of the maintenance and operation of the solid waste and rubbish collection system, including but not limited to the contracting for slervice, purchase of equipment and administrative expen~es. Subd. 11. COLLECTION, OF CHARGES. Monthly fees shall be due and payable quarterly in ',advance. Such charges shall be placed on the account of the owlner or occupier of the premises so served or both and when paid,hall be deposited in the solid waste and rubbish collection fund. All accounts shall be delinquent if not paid within 90 days after the statement is rendered. Such charges shall be a charge against the owner, lessee or occupier of .any residential unit any such charge properly billed and unpaid-may be collected in a civil action in a court of competent jurisdiction or at the discretion of the City Council may be certified to the County Auditor with taxes against the property so served. A penalty charge of $5 or 10 percent of delinquent charges due, whichever is greater, shall be added to the amount to be certified to the County Auditor to reimburse the City for Administration expenses resulting from the delinquency. Subd. 12. PENALTY. Any person, firm or corporation violating any provisions of this ordinance shall be guilty of a misdemeanor. 2. REPEALING. City Code Section 30.02, entitled "Rubbish Deposit System," is hereby repealed. 1 , ~ 3. EFFECTIVE DATE. This ordinance shall be in full force and effect after its publication according to .law and on July 1, 1992 and thereafter. Adopted by the City Council this day of 1 992. Wally Abrahamson, Mayor ATTEST: Mary Lou Johnson, Clerk L J l7 f99~ _ _- __ _ _ _ _ _ - ~ ~r ~U ,~,z~- ,r,~~:~ c-~- __ _ ~ ~ ~ ____ ~-~oJ___c~ __ cam. ~~' ~a. _ _ ~ __ - _-.. ~ _. _- _ ~ w t . ~'~ 1/ _ _ ~~ << _ _._ _ _. t ~~ ~ _ _ _ __ _.---- __ - _ -- ~~ P" _ ___ _~r.~ _ ev-~-anal--~~~rr~ - c~.~_o-~ -__- ' ~,~.a.~ _~o~_ eQ.na~ a.~.~ _ ..~n~_ ~ .~ __ _ r~ _ huh ,~,,,, ,~ _~ci'-. - ---__ ._.__y_. ... Q.QA-0 _ _ 1 _ C~,~G,¢C-- _...---- _ __.. M'vio -~ _ . _ -- ~ _ <iq _ tom. _. ~ ~9Ca _ , ~" '° ~"' _ L° C(~~. --_ Qua-_ . _-Bw%r~~ °~ ._ CL1i. _ _ Q-D _ __ L~~GM- _ ~t~' y V' ~~~V ~ ~~ (T ~,~// ~~~ ~ -- -- ~ . 3 • _ _ ;;try` b~ _ _ ~ ~yo-cQ, %~ff.4~" _ ,.~esZtt _7~~wi ' O~fi, ~ ~j~~,, ~ ~ ~ ~ a t f -' I a _ __ ~ ~ ' ~. _- -- __ f~',c~~ _n~..~ _.~:(ax` ~~~--~ - ~"--ham. ~-_."_ Q^ ~ u `~ ~ ~' ~ -a.~ :~ ~ ~ , __ _____ ~ .~~d _ __ ~ - , __.. - - _---- 3 .~ ~~ ~ • __ ~ 1 .._...,,.. - _a~. _ _ ~ _ 1~9a _. ... ,,~ _-- _- _____ ~ c~.Q~> _ _ ____~ _ J _~- ~~~ ~ ~r _ __ _ ,tg 1V`l9 U~„ _ , _ Yv __ __ __ _ _ _ _ _ _ __ . _ _ Cl,. _ ~ _-- coy-m~a- Gr~.o,.,~.~_ _~' _ off. j ~ ~~ _~ _ ~_ ~/~ G ' ~ ~ /~'N-!~~ ~ , ~ __ a. ~~~.l~aZ-« ~,~ ~o~.~r+~ ^~.~ `fie ~~ n ;, ~..~ '_' ~~ --. :.pa"s" C=IiC~'24 . ;r~Q.U~,. __ 12.~1~/J~h,c.~t,__ _ _. - - -_ _ __ _ ..____ __ ~ Y'_ - 1 _. _. _ _ * __ '. l_.~~ ...fit!-X1'1.. /n~ __ r ~~~ __ ~t~c~ tiu-~ ~ __ ,o _G~v,.~,~-~`e~. c~.~... _._ Nom, c~..~_..___.. ~'//f 1 ti~ G~'"" - ©, w vvv__ _ _--- ~ _ . ____ __ ,~._ ,-~,~ __ _.~~-.~t~ may; e - --~ ___ - - =6,,i.~, ~ _ _ rt.~-Rs~ _ -~o~a..-. c~r.,~a ~.e. ,,~,o.~.v'.8a.;,4 x . _ _._ ______j _ _ _ __ _ __ _._ _. ___ __-_ ._ _____.--____ ._____._-- - -_. __. __.__ ______._ __._.._ ___ _-- a i • ORDINANCE NO. An Ordinance Setting the Date for Filing for Municipal Office and Establishing the Filing Fees for Candidates Therefore THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. QUALIFICATION. Any voter of the City qualified under the State Constitution may file for elective office. For the office of City Council, candidates must reside in the ward for which they seek office. Encumbent councilmembers who are assigned to a ward by the City Council or the Charter Commission may seek office for one term in the ward to which they are assigned. Candidates for Mayor may reside anywhere within the City. 2. FILING DATES AND FILING FEES. Candidates must each pay a filing fee of $5.00 and must file their Affidavit of Candidacy with the City Clerk not earlier than 8:30 a.m. July 7, 1992 and not later than 4:30 p.m. July 21, 1992. 3. AFFIDAVIT OF CANDIDACY. The City Clerk shall provide to the public, a form of Affidavit of Candidacy without charge to • those who request it. 4. PUBLICATION. This ordinance shall be in full force and effect from and after its passage and publication according to Law. Adopted by the City Council this day of 1992. Wally Abrahamson, Mayor ATTEST: Mary Lou Johnson, Clerk • RESOLUTION NO.~~.~- ,.~ BE IT RESOLVED, by the City Council of the City of Stillwater that an ordinance amendment has been adopted by the City Council amending the Stillwater City Code by amending Chapter 31, Subd. 22 the "Flood Plain Ordinance," and that the Council by four-fifths of its members, does find that the attached Title and Summary of the ordinance as prepared by the City Attorney, does clearly inform the public of the intent and effect of the ordinance and the form of publication is approved. This action is given as authorized by the Stillwater City Charter, Article V, §f. The form that shall be published is as set forth hereafter: TITLE AND SUMMARY ORDINANCE NO. 7.47 AN ORDINANCE AMENDING THE CITY OF STILLWATER CITY CODE, BY AMENDING CHAPTER 31, SUBD. 22 FLOOD PLAIN OVERLAY DISTRICT 1. The ordinance prohibits certain development within the Flood Plain and the Flood Fringe of the St. Croix River within the City. 2. This ordinance provides for the procedure to be used and the standards to be applied when allowable development is being proposed within the Flood Plain and Flood Fringe of the St. Croix River within the City. 3. The ordinance defines the Flood Plain and Flood Fringe • of the portion of the City within the St. Croix River. 4. The. ordinance regulates subdivisions with the Flood Plain and the . Flood Fringe of the St. Croix River within the City. 5. A printed copy of the ordinance is available for inspection by any pe~IIson during the regular office hours of the City Clerk, and durinlg regular office hours at the Stillwater Public Library. 6. Effective Dajte. This ordinance shall be in full force and effect from and after its passage and publication according to law.. Adopted by the City Council of Stillwater this day of I February, 1992. Wally Abrahamson, Mayor ATTEST: Mary Lou Johnson, Clerk • APPLICATION FOR PAYMENT • (UNIT PRICE CONTRACT) NO . 6 -~;~ )WNER: STILLWATER, MINNESOTA----------OWNER'S PROJECT NO.`- L Z~~ ~'~"7 3 ENGINEER'S PROJECT NO. 91115 & 91233 ,OCATION: STILLWATER, MINNESOTA :ONTRACTOR HYDROCON, INC. CONTRACT DATE ------------------------------- ------------------------ P.O. BOX 129 CONTRACT AMOUNT $421,663.75 NORTH BRANCH, MINNESOTA 55056 :ONTR. FOR CURVE CREST BLVD. & WEST ORLEANS ST. & HIGHLANDS OF STILLWATER ~PPLIC.DATE January 28, 2992 'E~OD END . January 15, 1992 APPLICATION FOR PAYMENT CONTRACT QUANTITY UNIT DESCRIPTION UNIT QUANTITY TO DATE PRICE TOTAL ---------------------------------------------------- URVE CREST BLVD 021.501 104.505 105.501 105.522 105.525 112. 501 211.501 AGE 1 OF 8 MOBILIZATION L.S. REMOVE BITUMINOUS PVMT. S.Y. COMMON EXCAVATION (P) C.Y. SELECT GRANULAR BORROW C.Y. (LV) 1 1 10, 000.00 $ 10,000.00 400 400 1.00 $ 400.00 13680 13,680 8150 TOPSOIL BORROW C.Y. 100 4$ SUBGRADE PREPARATION RD.STA 6.5 6.5 AGGREGATE BASE, CLASS 5 TON 3780 2.985.69 (100$ CRUSHED) SHORT-ELLIOTT-HENDRICKSON, INC. 2.00 S z7, 360.00 0.01 $ 8.00 S 384, 00 300.00 $ i , 950 . o0 6.40 $ 19,108.42 Nh'F'~1l,HIlUN rUK F'HYMtNT - Continued atal Contract Amount $ 421,663.75 Total Amount Earned $ 407,600.45 sterial Suitably Stored on Site, Not Incoporated into Work g ~ntract Change Order No. 1 ~ntract Change. Order No. ~ntract Change Order (Vo. $ 5,240.24 • GROSS AMOUNT DUE ............... $ 412,840.69 LESS ~% RETAINAGE......... $ 3 -z,o p, d o 3 ~P AMOUNT DUE TO DATE ............. $ X109 b40,b`1 _~-~9 r LESS PREVIOUS APPLICATIONS..... $ 399 448.44 i O,tgZ,~z.S • AMOUNT DUE THIS APPLICATION.... $ ~,?0_,,.2,.2 NTRACTOR'S AFFIDAVIT e undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress. yments received from the Owner on .account of work performed under the contract referred to ove have been applied by the undersigned to discharge in full all obligations of the under- gned incurred in connection with work covered by prior Applications for Payment under said ntract, and (2) atl terial and equipment incorporated in said Project or otherwise listed in or covered by-this placation for Payment are free and clear of all liens, claims, security interests and cumbrances. Led January 28 19 92 Hydrocon, Inc. i ~ Contractor 6y JNTY OF Chisago ) SS ATE OF inneso a ) `ore me on this 28th day of ' January 19 92 personally appeared Thomas~la~s - known to me, w o being ~uTy sworn, did depose i say that he is the President. of the Contractor above mentioned; 0ffi'ce !t he executed the above Application' for Payment and Affidavit on behalf of said Contractor; i that all of the statements contained therein are true, correct and complete. Commission Exp i res~ ~: CANDYCE ~. NAIS -,,~~, ~ ~, ., . ~ ~ . ~~ /~ ' NOTARY PUBLIC-MINNESOTA •- r.-~ : -I~-C - ~ 1 - J ~~ ..~,-- CHISAGO COUNTY ~ o to ry P u b l i c My Camnucson E~Onee AIAfl 2s". 1996 :.undersigned .has c ec e e ~ontractor~s~pplication for Payment shown above. Apart of s Application is the Contractor's A',ffidavit stating that all previous payments to him der this Contract have been applied by him to discharge in full all of his obligations in erection with the work covered by all prior Applications for Payment. accordance with the Contract, the undersigned approves payment .to the Contractor of the punt Due. :e ~~- ~ ~ 3 ~ ~=~ Percent_Complete 100 Percent Complete Percent Complete SHORT LIO HEN~R~CKSON, INC. ay ~ . ~ e 8 of 8 M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: February 5, 1992 RE: PORT AUTHORITY RECOMMFd1DATION FOR INTERIM WATERFRONT USAGE PO~,ICY The Stillwater Port Authority recommends that the City. continue an interim waterfront usage policy for the 1992 boating season due to the as yet uncompleted downtown plan improvements and because of the condition of the. levee. The interim policy is attached. cc: Jim Schultz, President, Stillwater Port Authority. • • 1992 INTERIM WATERFRONT USAGE POLICY STA't*RMRNm Deve~oped and Approved by the Stillwater Port uthority and Stillwater City Council Whereas, construction in the Downtown Central Business District (CBD) will continue during the 1992 boating season thereby creating traffic and parking problems in the CBD; and Whereas., commercial boating activity, if not limited, will further compound the traffic and boating problems in the CBD. -~._ -- - Now, Therefore, Be It Resolved, by the Stillwater City Council 1. That no additional docks be constructed on either public or private property adjacent to the St. Croix River; and 2. That no wharfage permits be issued by the City for the calendar year 1992; and - 3. That the public waterfront in the City be used for short-term docking of transient boats; and • 4. That the fees charged for existing wharfage and docking permits should be r viewed annually and based, to the extent possible, upon the impact ~of the commercial operator's business on the downtown area, including the extent to which parking places are used by customers of the commercial operators. Adopted by the Stillwater City Council this 4th day of February, 1992. Mayor Wally Abrahamson Attest: City Clerk Mary Lou Johnson ~~ f ~ ter a~ • -~.. THE BINTHPLACE OF MINNESOTA MEMORANDUM T0: MAYOR AND CITY COUNCIL 2 FROM: COMMUNITY DEVELOPMENT DIRECTOR/ \ DATE: FEBRUARY 12, 1992 SUBJECT: EXCESS STATE RIGHT-OF-WAY ALONG SOUTH MAIN STREET. The State has .indicated they have received a request to reconvey surplus right-of-way along South Main Street.(See attached letter and map.) The State is requesting the City comment on the reconvey- ance. The land is currently improved with sidewalk, deck • and small portion of Vittorio's building. This area is important because of its visual appearance as one enters Stillwater. To~control the use of the land, and to provide a sidewalk area, it is recommended that the City consider purchasing some or all of the land from the State if it is available. RECOMMENDATION: Write a letter to MnDOT indicating the cities interest in the land and asking for purchase price if it is available to the City. ATTACHMENT: Letter from Adeel Z. Lari, MnDOT, January 31, 1992. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 ~o~~N"ES°r9 yo Minne'~sota Department of Transportation n ~ Metropolitan District ~ ,~ ', Transportation Building ~ St. Paul, Minnesota 55155 ~~yTOF TRP~~~ Oakdale Office, 3485 Hadle Avenue North, Oakdale, Minnesota 55128 Y Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to Telephone No. 7 7 9 -116 3 January 31, 1992 Mr. David Junker Stillwater City Engineer 216 North 4th Street Stillwater, Minnesota'iI55083 Subject: S.P. 8214 (212=45-23) Parcel 29 and 30 - Sandra Gozzi at E. Nelson St. in Stillwater Reconveyance Request Dear Mr. Junker: r *~ . • The Department of Transportation has received requests to reconvey the potentially surplus portion of Highway 95 that is located on the west side of the highway at E. Nelson. The area is shown in red on the attached map. As a part of our review process, we would like to know if the City has any reason that we should not sell our interest in it. Please review this matter and let me know the city's position at your earliest convenience. Should you have any further questions regarding this matter, please feel free to contact David Erickson at 779-1219. Si cerely, -~---- A eel Z. Lari, District Right Enclosure P.E. of Way Engineer • Equal Opportunity Employer _ - - -- .~ ~,. r . r ~ SL z Wll. INS ST. C 0 O ;~-J 2 2 I E. 1 T. 1 1 ' .~ '~ Z ~ SCH a'St. ~~~_ ~1 EL st 95 ~J N ~}i r r ;~DSt t. EN t ~~ ~~ ~~ 13,1 10 ('~s) 36 ~ 95 ,~ T. ~-~. _o ~~ J L fn ~T 30 N _ ~ HUB SON T, ~ s4 E. I~.L ST. Rxor a c E. ST.':~ :,;a ;~,~ 13 -~~: ~~ ya ~: 'l':.'~ ~~~ '~ y1 •',. it ~ ~• ..a~~~ 35 ~ Moulton j 1.:: j,' 4. .il ~' • ~~.1 \\ , , . ;: ~ -- ~o ~.,. ~-~~ ...., /..,,, ~~~90 o0 M / V ' . . . . r _ _ __.._. _ _ _ ~OgO~o o 66' BROADWAY ST. ~ oyo ../' 9 -- I . __ ... ..... . ~ _. ~ i l ~~~ T X092 ~6~0~ ~ p0 `.. w ~ ~. ~~0 - S~ ?, ~ Gf 'J ~~9 .,~P~' „ Ora ~.o,,~ 2~0 Bp F- Z O W ~~90 DO o° SP 8214 R/W SCALE 1' 50' SEPT. 1987 i ~ ~ ~ ~ - • ti O O t. • ENGIN CHITECTS I PLANNERS February 14,1992 Honorable Mayor and City Council City of Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Council Members: RE: STILLWATER, MINNESOTA GREEN TWIG WAY SEH FILE N0.92274 Pursuant to your request, we have reviewed the proposed plat utilities and streets for Green Twig Way, addition to the City of Stillwater. The development is located northeasterly of Eagle Ridge Trail; northerly of the Minneapolis - St. Paul abandoned suburban railway and south of Eagle Ridge Lane, adjacent to the sanitary sewer easement for the Oak Glen area and adjacent to McKusick Lake. This property was originally the property of Ruben Granquist and is now under development by the Anchobaypro Company. We have enclosed a segment of the City base map indicating the location of this development. This is Drawing No. 1. This development consists of five (5) single-family plots on a cul-de-sac entering onto Eagle Ridge Trail. Sanitary Sewer It is proposed to construct an inside drop manhole on the existing sanitary manhole on the sanitary sewer, which is in the easement on the east side of Eagle Ridge Lane. Sanitary sewer then extends to the proposed cul-de-sac and then southerly 115 feet providing service for all five lots. The sanitary sewer is indicated on Drawing No. 2. The sanitary sewer will be 8 inch PVC with 4 inch PVC services. Watermain Watermain is also indicated on Drawing No. 2. A wet tap will be provided in the existing 12 inch watermain on Eagle Ridge Trail and a 6 inch watermain will be constructed to the end of the cul-de-sac, terminating with a hydrant.. SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS, HENDRICKSON INC. MINNESOTA WISCONSIN 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490-2000 February 14,1992 Page 2 Streets It is proposed to construct a 24 foot wide street face-to-face of concrete curb and gutter. This deviates from the standard 32 foot street; however, there should not be any parking on the street, since parking is provided in driveways at each house. There will be no through traffic in this area, only the five homes served by this cul-de-sac. The cul-de-sac will be 80 feet in diameter. The roadway will be surfaced with 4 inches of bituminous and 6 inches of aggregate base Class 5 according to the City standards. Storm Sewer It is proposed to construct a single catch basin in the northeasterly corner of the cul- de-sacand drain the storm water from the street along an easement between Lot No.'s 2 and 3, outleting near the wetlands area at the edge of McKusick Lake. A ditch will be constructed from the end of the 15 inch pipe to the wetlands, where a wooden weir will be constructed. This will slow the water velocity down, such that erosion will be reduced and it will allow the water to spread out in the existing wetlands area for natural treatment before entering McKusick Lake. This will have to be reviewed by the Watershed District. Gr The developer has requested that lot grading as well as rough street grading be included as a part of the City utility and street project. We have included the cost of site grading in the estimates for this project. Site grading will be required in conjunction with storm sewer installation to prevent erosion of the slopes. Cost Estimates We have estimated the cost of constructing the streets, utilities, and the grading. These costs include 35 percent, which is the standard percentage used for City projects. This 35 percent includes engineering, administrative, and legal, with a 10 percent contingency. The estimated costs are as follows: o Streets $37,750.00 o Sanitary Sewer 14,850.00 o Watermain 17,040.00 o Storm Sewer 8,625.00 o Site Grading 26,935.00 Total $105,200.00 • February 14,1992 Page 3 We find this project to be feasible and can best be constructed as proposed in this feasibility study We recommend that the City Council and the City staff review this feasibility study and conduct a public hearing. The proposed schedule would be to begin construction on this project as soon as practical in the spring of 1992, and complete the project by late summer 1992. Si ely, Richard E. Moore, P.E. City Engineer REM/wrc Enclosures i I hereby certify that this feasibility study was prepared by me or under my direct supervision and that I am a duly Regis- tered Professional Engineer under the laws of the State of Mi s a. ~~ Date: 2~~ ¢f 7~- Reg,~NQ. 14691 Reviewed By: Date: Z " ~ ~ ~ Z s f cR~F~ i a 21 5 y S f~- ~ AMUNDSO~ RF~~ ~ 1 13 4 d ~ :, A MUNDSO U ~ ~~ W } _~ Q' U 32 -l~ .~. J GJ v ze v ~ 9 -~ <FcGy~ is M°Kv N ''9 12 'P - ~ LP . °c IS ~ ~ Qv ~,~ 2z ~ ~ '~ J PROJECT ~~,~us)cK ,qo ° T .LOCATION . ~ - ---~- e 1 le 2a w z J 2 d~ 3 1 V' I w EAGLE R~pG 42.8 ACRES 4 s 6 ~ L \ ~ 2 I 6 ~S 13 ,~ g. IZ 3 ~ 1 ~~~o 1 IT ~\\\ ~ :-::: 3 ~G ,,\ - -IT 20 23 S, `~ ~~\ ~// z ..' Q' ~~ I5 `~ 3 8 ~ ~~OO a L,q KE 5 T T --t -r- --~- 13 ~ ) ~ , ~ i t2 92 6 I/1 I ~ ~ ~ F ~ II it I i ~ 7 i~ O `- 9 8 1 8 I. ~O Q ~ ~STILLWATER, MINNESOTA FILE N0. 92274 DRG. N0 ENGINEERS ~ ARCHITECTS I DLANNERS GREEN T W I G WAY ~ • CONSTRUCT .~ ~, FV fr ~v F q k. ~.~ ~ i fi ~ ~ ` `` ~i f ~ ~ 0 , ~ ~ /O ~ ~ , ~ F ~ /. y , ~ 1 l~ ' ` f i ~ l ~~ ..r1 ~ f Q !0 ~ s\\~ 1.,,, ~~ ~ ~~C+ t; ~ .v ` I ~ ~ ~ x ~~ ~~ /o~ % r ~ / .~ :, ~ R(~...,.~;, ~ y ... . ~; i ' 4 ~~. t LEGEND ~ ~ ~ ~ _ i ~ ~ ~; ; . :~ ~/+, ~ ~ , ~ t ~s`. `~~~~ SANITARY SEWER~3 . x;73 ~ - ~ ~'-~' ' WATERMAIN } 1 s~ ~ ~~ Y ~ ~ '~_. '°x ~` E" " 7 .r.y_ C . .~_~..... __.... 3 t s ~ i~ f ;~ ..yam.. n....e._,.__.__._._.._._...___._~.._.,..---._---.----`- //; `~ x,~'1 'tom ~~ r.. ,' ~ •-~ _ ~. / i _. ~y_ .'"'...~ `~ ~ ~ ~ `~ '1~ ;: i ' ~ ~~ l~ ! is ~ `{jS' ~M1 ~!. . t ... ~: •. ~ ~ ~' • ;. . . - ~ ,, max,, .. ~`` .. 1 f i STILLWATER, MINNESOTA FILE No. 92274 DRG. NO ENGINEERS 1 ARCN/TEC TS I OLANNERS GREEN TWIG WAY 2 • ~, ~ ~ ~ ' >> / ~ ~ ~ rte,--, ,~ ~j~~ o ~F 4 s ~ T, ~x ."~' ~ ~o i T f '~. 1 , 2.4 ;TC j ~ /YA oc ! g ~ ~ c r 4 ~ So 7~' ~ ~ 1 ' ! ~ ~ \ "~ `~ ,~ ~ It ~ ~ fi f t ~ ~` lam, •'` r' Y. i ~ ~ O ~\~. .. *.. . . ~/`~ ~ . ((( .t ~ .i { _ - \ ~ `°,. 1. ,.----- ~{ ,~~ ~ - °-.~ --" ~-_ - LEGEND ° ~ ~~' °~~```-°~~: -~-~-- STORM SEWER t/, ~ - `~ 4, ~ ~` •e~~ . • p y a ~ rr~: ~ ~j 1~ t r- ~~~ - ~ STILLWATER, MINNESOTA s22~4 ~~ ORG. N0. ENG/N~ CHfTECTS t PLANNERS GREEN TWIG WAY 3 ~- ~ ENGINEERS ^ ARGH/TECTS ~ PLANNERS i February 14, 1992 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: STILLWATER, MINNESOTA HIGHLANDS OF STILLWATER 2nd ADDITION L.I. 276 S.E.H. FILE NO. 92059 On Friday February 14, 1992, seventeen bids were received for the utility and street construction for Highlands of Stillwater 2nd Addition. A summary of the bids is as follows: 1. Inland Utilities 2. Hydrocon, Inc. 3. C.W. Houle, Inc. 4. Northdale Construction 5. S.M. Hentges & Sons 6. Richard Knutson 7. A-1 Excavating 8. Excel Utilities 9. Ryan Contracting 10. S.J. Louis Construction 11. Arcon Construction 12. Schurcon, Inc. 13. Brown & Chris 14. Landwehr Heavy Moving 15. Barbarossa & Sons 16. Johnson Bros. Corp. 17. Nodland Construction The engineers estimate was: $302,5.77.34 $305,384.00 $321,153.35 $330,785.60 $339,776.50 $342,014.75 $343,366.55 $343,675.54 $347,436.60 $348,118.88 $348,389.86 $354,790.55 $355,780.35 $365,094.15 $367,453.75 $365,094.15 $425,439.50 $353,205.05 . The low bid was submitted by Inland Utilities of St. Michael, Minnesota. We have reviewed the recommendations submitted and from SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS, HENDRICKSON INC MINNESOTA WISCONSIN' 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490-2000 7 • responses received, believe they have the experience and financial ability to complete a project of this size. Construction is expected to be completed by July 1, 1992. We recommend that the project be awarded to Inland Utilities. Sincerely, Barry C. Peters, P.E. BCP:bcp Enclosure ~J C~ U • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 92-22 Ace Hardware Company Airport Medical Clinic Allen, Bradley American Linen Supply Arrow Building Center Assn. for Nonsmokers A T & T A T & T Blevins Concession Supplies Bureau Criminal Apprehension Bureau Crimianl Apprehension C & H Distributing Cargill Salt Century Power Clarey's Safety Equipment Copy Duplicating Courier, The Croix Oil Company Division Emergency Mgmt. Earl F. Andersen Associates First Trust Food & Fuel Frito - Lay, Inc. Fritz Company GAB Business Services Gov't Training Service Greeder Elec~.ric Company Johnny's TV Junker Recycling Junker Sanitation Service League Mn. Cities Insurance Trust Magnuson, David Metropolitan Waste Control Commission Metz Baking Company MII, Inc. Miller Excavating Mn. Conway Fire & Safety Minnesota Dept. Revenue Mn. Correctional Facility National Fire Protection Assn. N. W. Tire & Battery Otis Spunkmeyer PC World Pepsi-Cola Company St. Croix Animal Shelter St. Croix Car Wash Shiely Company Supplies $ 176.22 Tests-Mahr 72.50 Ice Arena Duty 27.00 Linen Service 43.40 Treated Pine 52.80 No Smoking Signs 12.25 Lease/Rentals 146.20 Leased Equipment 54.37 Concession Supplies 555.99 Juvenile Law Class 60.00 CJDN Charges/2 Work Stations330.00 Janitor Cart 156.58 Salt 2,733.22 Engine Work-Loader 168.90 Gaskets 10.80 Developer 90.00 Publications 95.73 Gasoline/Motor Oil 6,463.19 Conference (3) 78.00 Signs 258.72 Paying Agent Fees 2,748.39 Batteries. 2.39 Concession Supplies 154.56 Concession Supplies 1,539.55 Claim-Holderbach 208.55 Conference-Johnson 110.00 Repairs-Lift Stations 1,251.00 Radio Repair 17.50 January Recycling 8,167.50 January Billing 456.00 Insurance 41,194.00 Legal Services 4,517.60 Sewer Service Charge 76,799.00 Concession Supplies 123.14 Term Life Insurance 1,009.26 Dozing Snow/Rock 1,773.50 Recharge and Test 54.00 January Sales TAx 695.71 Printing 252.95 1992 Manuals 312.75 Remove Tire 45.00 Concession Supplies 148.00 Subscription 19.97 Concession Supplies 225.00 January Fees 10.00 Squads Washed 51.99 Salt/Sand 412.94 Snyder Bros. #16 Film/Batteries 25.93 Southam Business Communications Adv. Bids 276 190.80 Stafford, R. H. Countyy Treas. Register Vehicle 37.50 Stevensen, James Reimburse-Coffee Filters 8.55 Stillwater Area C of C Lunch-Opheim 20.00 Stillwater Book & Stationery Office Supplies 316.41 Stillwater Sunrise Rotary Dues-Iiriesel 100.00 T. A. Schifsky & Sons j Asphalt 364.20 Tri-State Pump and Con''trol Repair Pump-Aiple 2,130.07 U. S. West Communications Telephone 1,841.58 Valley Auto Supply Auto Supplies 716.94 Van Paper Company ', Copy Paper 229.50 Wahl and Wahl, Inc. ' 2 Print Wheels 66.80 Washington County Public Health Hazard Waste License 304.00 Watson, Dennis I Programming 215.00 White Bear Dodge Weather Strip/Parts 22.69 Wybrite, Inc. Mte. Contract 205.92 Yocum Oil Company Fuel Oil 587.52 Zee Medical Service ', Supplies 29.65 Ziegler Corporation Air Valve Assy. 18.98 ADDENDUM TO BILLS Beberg, Byrdie ' Typing 97.50 Business Equipment Brokerage Calculator 159.00 Capitol Communications Lapel Microphone Clip 9,07 Capuzzi, Cara Training Parking Officer 147.00 Central St. Croix Valley Joint Cable Communications',Comm. Waste Hearing Cablecast 50.46 Coordinated Business Systems Mte. Contract 186.94 Croixland Excavating ', Hauling Sand 750.00 Gagnon Printing Company Business Card Barthol 25.00 Gopher State One Call Locate Requests 10.00 Hydrocon, Inc. Payment No. 6 10,192.25 Jim's Bldg. Maintenance Qtrly.Charge (Less Calculator) 21.00 Labor Relations Associates Grievance Arbitration 893.75 Law Enforcement Legal Review Subscription 70.00 McGladrey & Pullen 1991 Audit 1.020.00 Mn. Comm Paging Pager Maintenance 220.00 Mn. DARE Officers Assn,. 1992 Membership-Wardell 10.00 St. Croix Cleaners & Laundry Laundry-Fire 31.20 Stillwater Motor Company Door Handle Assy. 32.20 Uniforms Unlimited ~ Uniforms 1,364.60 Wybrite, Inc. 6 Printer Ribbons 66.00 Adopted by the Council this 18th day of February. APPROVED FOR PAYMENT • Attracta Sign, Inc. 7420 W. Lake St. St. Louis Park, Mn. 55426 Specialty Contracting Services, Inc. 11265 91st Ave. No. Maple Grove, Mn. 55369 CONTRACTORS APPLICATIONS February 18, 1992 Sign Erection General Contractor Renewal New Mn/DOT TP-21840-02 (5/83) Sheet~_ of STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION _ CH~INGE ORDERS 12 Contractor S.P.No. Address F.P. No. lob Location Contract No. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work os altered by the Following provisions: ESTIMATED CHANGE IN COST -ITEM N0. ITEM NAME UNIT QUANTITY CONTRACT UNIT PRICE .AMOUNT 2232.501 Mill Bituminous Surface S.Y.' 445 $ 2.00 $ 89.0.00 2331.508 Type 41 Mod. Wearing Course TON 220 25.00 5,500.00 2331.510 Type 31 Binder Course - TON 370 ~ ,20.00 7,400.00 2331.514. Type 31 Base Course TON 370 20.00 7,400.00 2357.502 Bit. Material for Tack Coat GAL. 100 1.00 100.00 . TOTAL 147,382.00 CHANGE IN CONTRACT TIME Due to this change tho Controct Time: increased ( ) Working ( ) o. is decreased ( ) by Calendar ( ) days. b. is not changed ( ). c. may be revised if the work affected the controlling operohon ( ). Original to Contractor Copy to Contr. Atlmin. Engr. -Salmon CoDY to Proiect Engineer -Pink ~ 9 Issued by ~ ~ ~ / Protecr/Res~denr/Co~nry Eng~nee. ate Approved by Asst~~jjD}}is~~tr~~i~~ct Engineer 'D`ote Accepted by .e~o2~.r~'It~ld ~ Z'(1~~~ t~-~-9L Conrrouo.~s A~rhor~red Represenron.e Oore~y L ~ 1~ °~' i 7_ _[ c Accepted by j/{/// ' Mn/DOT TP-21840-02 (5/83) Sheet 1 0l 2 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CH~NG E ORDER ~ 12 Contrortor Johnson Brothers 'Corporation ~ s.P.No. 8214-106 & 8210-88 1009 12 .Oak Center ';S.A.P. Addre::15500 Wayzata ~Bot~levard XFX~. Nt,. 169-106-04!~& 1h9-1n4-tlf, -. Wayzata, MN 5539''1 Job Location Clty Of St111Water Contract No. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work os altsrod by the following provisions: WHEREAS: During the replacement of sanitary sewer on S.A.P. 169-104-06; because .silty-clayey wet soils were encountered in the. sub grade, it was necessary to remove the bituminous pavement full width between CL Sta: 5+100_and CL Sta. 12+24.98. NOW ,THEREFORE: The City desires to add the following estimated quantities on to - _:S.A.P. 169-104-06: ESTIMATED CHANGE IN COST ITEM N0. ITEM NAME UNIT QUANTITY CONTRACT UNIT PRICE AMOUNT 2104.505 ~: Remove Pavement ~ S.Y. 1,556 $ 4.00 $6,224.00 2105.501. Common. Excavation C.Y. 383 6.00 2,298.00 2105.507 Subgrade Excavaltion C.Y. 570 '.~~6.00 - 3,420.00 2105.522 Select Granular Borrow C.Y. 570 10.00 .5,700.00 2112.501 :`. ~ Subgrade`Preparation RD. STA. 4 400.00 1,600.00 2211.501 - Aggregate .Base C1.5 _ TON :685 10.00 6,850.00 TOTAL S CHANGE IN CONTRACT TIME, Due to this change rho Contract Time: increased ( ) Woking ( ) o. is d~creosed ( ) by Calendtir ( ) days. b. i s not chongsd ( ). c. moy be r+vised i( the work li affected the controlling operohon ( ). Original to Contractor foDY :o Contr.•Admin_ Engr^-Salmon r~ p s sued by ~' C:.- t ~ /~ Prolect/Re:ident/County Enq~nee. Dote • Approved by Asst. District Engineer Dote Accepted by ~ ~+ 1~~7iL ~~ T~ Q/~ Controcrorb Aurhor~red Representar~ve Dore ~- ~ -~ 2, Accepted by ~. ,~ r , MlINVESOTA COMMERCIAL RAILWAY COMPANY • JOHN W. GOHMANN Suite 1710 Chairman, President 5,3 yy, JBdcson go~AYB~ Chica4}o, IL 60604 312-427-0495 February 6, 1992 r`/4-Zv~o Mayor, City of Stillwater, Stillwater, MN Dear Mr. Mayor: As you are probably aware, we now operate into Stillwater, serving Andersen Corporation and other small businesses in your town. We have acquired the entire BN yard in downtown Stillwater under a lease. ~Z" Last, summer, for whatever reason, a local~~pperating department supervisor (who has since been transferred) acquiesced, without our knowledge, in the pulling up of certain tracks that were clearly covered in our lease agreement. This was done to accomodate your City in the building of an underground sewer along the western edge of our yard and to give you more parking space. WHen he realized he had committed BN beyond his authority (due to our lease), he asked us if we could meet with your engineering and city planning people to discuss alternatives that would still accomplish your objectives of building the sewer at the lowest. possible cost and yet, preserve our ability to do business. • In June of last year, I met with your City-planners and engineers on the site, and, agreed to changes that while hampering our operations a bit, would still preserve our ability to do business and permit you to install the sewer without having to then relay the trackage back - a very costly alternative. The agreement was that we would permit you to remove the far westerly track permanently (where we had previously done rail to truck transloading, and, vice versa,. as had the &V historically, and, in turn, we would extend the next easterly track some 250 to 300' to provide us with some of the lost car storage capacity and a continued place to do reloading on our property. The western most track was, based on .this understanding, removed to accomodate your sewer construction, but, due to other priority items and the early onslaught of winter, the other track never got extended - materials were brought in, but, the work never got done last year. As you can see, the entire project was one of mutual accomodation - we conceeded, even though we did not have to, and, by the way, have not received a reduction in our rent, to help you, and, in turn, your City Planners and Engineers assured me there would be cooperation; that you valued what the railroad brought to the community, and would work with us as these changes were phased in But, I unfortunately have information your City may not be keeping your share of the bargain. Because the track has not yet been extended, we asked permission from one of your city people to let Mr. Don Douglas, of Douglas Lumber, use a small piece of unused City property to transload logs into railcars. We advised it would only be temporary - until BN could finish building the • track this spring or summer, and, were told it was okay. 1771iZt1L-SUTt~ Allnneaote': Rathray o1 Commerce, industr)r ind Industrial l~vciopmertt L"fd131C11~~C~A.~. e ,,.:., page two Today, Mr. Douglas advised me that officials from Stillwater were giving him a hard time; that he was contemplating leaving and taking his business elsewhere, and, that he was worried. I spoke with him tonight; advised him of the gentlemen's agreement with your City planners, and, to proceed. You'have to understand that as a small company battling a recession, any kind of new business like this is vital - our business at Ander- sen is down over 40% due to the recession and truck competition, and, if we are to stay in your area, and serve the community, we have to see the cooperation come back to us in the same manner we exhibited last summer to you. We would appreciate it if you would remind your people of this understanding. If Mr. .Douglas or others are hassled, I will have no alternative but to reneg on my side of the agreement and require that your City spend the money to relay the furthest west .track which I ,authorized removal of - for some 600 to 700 feet - which would be very costly. ',I do not wish to do this, but, enlist your cooperation for the short term until this track can get built. Again, I have advised Mr. Douglas to proceed with the quiet and orderly conduct of his business, and, to refer any complaints from Stillwater City fathers to me. Thank .you for your cooperation. I think perhaps just reminding people of this will suffice. y yours, ohn W. Gohmann cc: Max Steele, Term. Supt. BN - Max - don't forget this track construction in spring. Lowell Sandstrom, BN, Arden Hills, John .Hall, Vice President, BN, St. Paul Mr. Don Douglas, Box 38, Nelson, WI 54756 Roger Nekl, Car Distributors BN, Northtown - as info and hello SWH, Bayport t and e • u ,~~,,G ~®~ 'f 7 MN - u b1 Legend: 1 s ~ MINNESOTA COMMERCIAL ?~ Fridley ~~ Other Railroads Twin Cities -Major Highways Arsenal ~ Reload/Bulk Trsnsfsr irecks CIS Intsrmodal Service Aveaable teliw- Car ReDau Fscilitiea 9 {~ Arden Hills Hugo New Brighton soo we a>~ Little White Bear Roseville Canada Lake Q Stillwater cry ~ !'L St. Paul gaYPon . IcNw-ero Minneapolis ~ C>ti Bleak B SOO 29 9t Tims/y /ntsn:Aange Deily with BN, CNW, SOO, WC MINNESOTA COMMERCIAL RAILWAY COMPANY 53 West Jackson Blvd., Sulte 1710, Chingo, IL 60604 (312) 427.0495 c JOHN W. GOHMANN, Chairman; President 53 West Jackson Blvd., Chicago, Il 60604 (312)427-0495 WILLIAM COLLINS, Eastern Marketing Director Albany, NY (518}462-2327 OPERATIONS MARVIN A. SCHNICKELS, Assl. Yce President 6 Genera! ManagenOperations 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646-2010 PATRICK DOHERTY, Director Accounting & Asst. Genera! Manager 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646-2010 PARNELL SULLIVAN, Senior Manager, Customer Service & Operations 508 Cleveland Ave. North, St. Paul, MN 55114 (61246-2010 JAMES DRAZ, Director, Train Operations 508 Cleveland Ave. North, St. Paul, MN 55114 (61246-2030 K. L CARSON, Manager, Revenue Accounting 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646.2010 STEVE W. HATTON, Asst. Director-Administration 6 Marketing ' 508 Cleveland Ave. North, SL Paul, MN 55114 (612)646-2010 MECHANICAL _ SCOTT WARDROPE, Chie/ Mechanical Officer 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646-2020 TIM SCHNEIDER, Manager of Car Maintenance 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646.2030 ROBERT ANDERSON, Manager, Car Maintenance 508 Cleveland Ave. North, St Paul, MN 55114 (612)646-2010 CARROLL BONA, Manager, Track Maintenance 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646-2010 WAYNE HALL, Manager, Track Maintenance ' 508 Cleveland Ave. North, St. Paul, MN 55114 (612)646-2010 INDUSTRIAL DEVELOPMENT DANIEL T. BEHR, Director o/lndustriaf Development d Management lnlormation 53 West Jackson Blvd., Chicago, IL 60604 (312}t27-0495 ',.MINNESOTA CONNECTIONS I ~ WE HAVE THE CONNECTIONS ~~ _ Minnesota Commercial Railway is the Twin Cities ONLY Industrial Switching Carrier that i, offers neutral, competitive service and connections to all of the major railroads serving ,the Twin Cities area. Une haul service, from or to any industry served by the Minnesota Commercial, is - • available from the Burlington Northern, Chicago and North Western Transportation Company, the Soo Une Railroad, or the Wisconsin Central. THE COMMERCE CENTER Located in the heart of the Midway Industrial District, within one-haH mile of L94 and Minnesota 280, the -Commerce Center- is our devebping break-bulk and transbad center. Offing efficient, as needed service, Commerce Center Reload operations provide business with an ideal location and a service tuned for your operations. Also available a tar storage, on s temporary or permanent Dasis, to faalitate your doing Dusirtess witf- the major railroads in the Twin Cities area. We also oNer four (4) other transload locations spread at stratigc locations over our 130 miles of trackage. We will work hard to get your business, and, to keep iL and to help you any way we can with each and every one of our line carriers. Choice Industrial Sites are also available, as ,, r...,q.re.,h,t I,.,-,.:..,. ,.....,....~ ~• :.. I-harbor Shelter & Counseling Center C~ • • 310 W. Myrtle St. 1412 Summit Oaks Drive Stillwater, MN 55082 Burnsville, MN 55337 Telephone (612) 439-7365 Telephone (612) 432-1616 February 10, 1992 Mr. Steven Russell City Planning Director City of Stillwater Stillwater, MN 55082 Dear Mr . Russell On May 20, 1986, I Rodney L. Sti~~lane, A.C.S.W. was granted a special use permit to conduct a shelter program for adolescents ages 12-18 at 310 Myrtle Street, Stillwater. Condition #1 on the Special Use Permit states "1. This conditional use permit shall be effective only so long as the facility is a duely licensed residential facility within the meaning of Rule 8 of the Rules of Minnesota Department of Public Welfare" (row known as the Department of Human Services). The State of Minnesota has requested that ail residential facilities housing more than 10 clients be licensed under Rule 5 rather than Rule 8. I am, therefore, requesting that my Special Use Permit be modified to read "Rule 5" rather than "Rule 8". Rule 5 regulations put some additional demands on programs: 1. Rule 5 requires 70 square feet per client in bedrooms - Rule 8 requires 60 square feet. We have sufficient space to meet the 70 square foot requirement. 2. Rule 5 requires minutes from the annual corporate meeting. 3. Rule 5 requires copies of the annual County Purchase of Service Contract and the annual audit. 4. Pule 5 requires that the program demonstrate that it has a sound financial plan. r? charge from Rule 8 to ?ule 5 will not change the total number of clients, t_ze type of clients accepted, she staffing ratio, staff qualifications, t:~e programs purpose, its philosophy or its activities. Dennis Curran, Licensing Consultant, from the State Department of 'human Services may be contacted if you have questions. He can be reached at 296-6307. If you are in need of additional information, call me at 420-3648. Sincerely, ~~~~~ ~ Rodney L. Stivland, L.I.C.S.W. Harbor Shelter and Counseling Center A Safe Place to Heal and G Mr. Remi Huyen, Executive Director Circle Adventures 515 4th Street SE, #201 Minneapolis, MN 55414 February 6, 1992 Honorable Wallace Abrahamson Mayor, City of Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Mayor Abrahamson:. Circle Adventures, a non-profit organization serving inner- city youth, is planning a bicycling tour through a few of Minnesota's rural cities. We have selected your town as a possible stop on the route, and are interested in finding individuals or organizations who would be willing to show us your city. Through this trip, students from a variety of backgrounds and ethnic groups will have the opportunity to visit rural areas. • that they otherwise would not see, and meet people whose lives are in some ways very different and yet very similar to their own: In addition, these teen-age students will be able to earn high school credit from the experience. The trip is planned for the first week in August with about 10 - 15 students. The group will be accompanied by certified teaching personnel and a bicycle support team. Your assistance in providing us names and telephone numbers of groups or people interested in spending an evening with us would be greatly appreciated. The evening could include a recreational event, a town or farm tour, an outdoor picnic, or any otter experience people fror;. your community would like to share. The experience promises to be mutually beneficial for both the youths on the trip and those members of the community who participate. Thank you in advance for your time and cooperation in helping to break down stereotypes and foster a greater understanding among urban and rural Minnesotans which will last for years to come. If you have any questions or comments, please do not hesitate to call meat (612) 872-8811 during the day, or (612) 331-4275 in the evening. I look forward to hearing from. you. espectfully, R mi Huyen • February 7, 1992 C O Ann Terwedo P Stillwater City Hall Y 21b N. Fourth St. Stillwater, MIV. 55082 Dear Ann, I enjoyed meeting with you on January 8 to discuss the celebration of Stillwater's sesquicentennial. At that time, you mentioned that there were a couple of people on the Historic Preservation Commission who were interested in serving on a committee for the 150th anniversary. Perhaps it is time to get going - to set a meeting with these people and you and me. There are a number of things which should be addressed as soon as possible: How big a committee will we need to operate efficiently? . When should the celebration take place - the whole of 193? just the summer months? only the month of October? just the week prior to October 26, which is the actual anniversary date? Should we publish a book, similar to the one I showed you "Marine on St. Croix: 150 Years of Village Life"? If we decide to go with a button for the 150th anniversary, will this be in lieu of a Lumberjack Days button, in cooperation with a LJD button, or should it be just a project of the Lumberjack committee? tI believe LJD should reflect the sesquicentennial. Whether the LJD committee will go along with that is something we must investigate. Perhaps we should have an LJD representative on the 150th committee.) Depending on the scope of the observance, we will need. to arrive at some kind of preliminary budget. The City Council should get some figure as early as possible in order to provide funding. It would be great to involve as many organisations as possible: Valley Chamber Chorale to do a special program; the schools for an essay contest or pageant; the Historical Society and the Historic Courthouse for special displays.. • The Hospital Auxiliary presents an .annual style show. Perhaps they could make it a review of 150 years of fashion. Maybe we could revive some of the lumbering activities which have fallen by the wayside - beard-growing, log sawing, chopping with an axe, pole climbing, etc. Sesquicentennial Rage 2 • Arthur Kerrick, postmaster, is investigating the procedure for having a special postmark 'to note the anniversary. While I was not abl'Le to locate the original city seal at the museum, I do know a young man who will recreate the art work from the embossed pages of Stillwater records, and add whatever sesquicentennial information we want; with it. Is there a possibility the original seal is hidden in the ci',ty archives? Please contact me hen you have established a couple of tentative dates for a meeting with the people from the Preservation Commission. i look forward to hearing from you soon. Sincerely, Anita Buck iHi3 S. Seventh St.~ Stillwater, MN 55~g~ 4~9-5655 i ~~~~- f1/luGv~~~GJ 3o I vU- dvu~r,~-~~ s ~` ~ow~ L - yv~flT1~-~.. I' e , c ~n .~~. ~ _-- ..__. I II ~~ U ._~~ _: _ __. I I . ~ ~ ~a~ - ~~~ S ~c~s~-ems. ~ ,I ~ _ _ .._ _. 1 v -` (, .. _ ~, i ~~ ~- ~ - - -- - . __. . l . _ ~ ,~ ~.~4- ~. - 5 s-ed~ w, ~. l G o ~ _ ~- ~~ ~ ~. t ~ __ _ __ _, _ _ . _ , ~ cam- ~~ ~~.~~ - < <~~ ;l _ ___ .... _ ~ I ~~ ~`'~ I' `~-~1 - _ _..__ ~ _.. ~ ~c _ __... ' ek '(~ _ -_-_ _ -- -- ~-v~-, ~~ February 6, 1992 District Court Administrator Criminal Division Government Center 14900 61st. Street North Stillwater, Minnesota 55082 RE: Summons No. SW 125923 Date: February 1, 1992 Offense: Ordinance Violation, Section 51.03 No Parking Zone Time: 8:30 P.M. Location: 200 Block- South Main Street Registration: H.M. Smyth Company, Inc. 928-FPM MN. Driver: Clinton L. LaRue L-600-119-510-689 Dear Administrator: Enclosed with this letter is my personal check in the amount of $26.00 for the above stated offense as recorded by Officer Bell. And in lieu appearing in court I understand that by voluntary payment I accept a plea of guilty.. Unfortunately, I must pursue this course of action as my schedule will not allow an alternative. However, I feel compelled to state the facts which may and or least should lead to action by the City of Stillwater. First off, I am a frequent visitor to Stillwater and have been for a number of years. Enjoying not only the scenic beauty but the fine shops and dining establishments. This was in fact my purpose again on Saturday, February 1st. I along with a friend decided to go to your fair city for some shopping and dinner. As usual, the parking availability was sparse. While driving north on Main we observed an opening of a parking spot in as Officer Bell described the 200 block of South Main. The vacated spot was the third position South of East Chestnut Street. Now, being a responsible driver and prior to taking the vacant position, I looked for the posting of restrictions. There is a street light column located specifically at the position and no sign was present. Next, upon exiting the vehicle and as a matter of habit I looked to the curb for restrictive parking designation. There was none. We then proceeded to shop, dine and enjoy a couple ~ of beverages at various establishments. Upon returning to our vehicle the •'' summons was in place. Suffice to say, I was shocked by it. I then attempted to source the nature of the citation. From the location of my vehicle I proceeded to walk South on Main Street. I had to cover a distance in my estimation of at least 105 feet before discovering a sign that stated "No Parking From Here To Corner". Also, to the best of my recollection there were at least six to seven vehicles parker behind me. It was also posted at a height that I would estimate to be at least eight feet above grade. The location of the 'one' sign would therefore be approximately 180 feet South of East Chestnut Street. Hardly adequate if the cities real intent is to restrict parking in that section. Now, I may be over reacting' to the issue, but a twenty-six dollar penalty for spending time and money in your city with what I consider entrapment is cause for concern. I'm sure there are others who received similar citations that evening feel the same way. In conclusion, please direct my contribution to the purchase of paint or signs which will provide adequate information to your visitors. Sin ely, i ~%'~~~ ~!1 its-t-2~ Clinton L. LaRue ,.~~ Vice President H.M. Smyth Company, Inc a P.O. Box 64669 St. Paul, MN 55164 CC: Wallace Abrahamson; Mayor, City of Stillwater Christine L. White;. Executive Vice President, Stillwater Chamber of Commerce C~ Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 • 612 222-8423 February 6, 1992 WALLY ABRAHAMSON MAYOR, CITY OF STILLWATER 216 NO 4TH ST STILLWATER, MN 55082 DEAR MAYOR WALLY ABRAHAMSON: Last year at this time, the Metropolitan Waste Control Commission (MWCC) embraced the letter and the spirit of the Executive Order on CgSt G(~il,Str3lntc (~pvcrn~r jlrnc Carbon issi:~d t0 3tatE uCj.v.'l~:le$ LO address the shortfall in general funds. Though not a state agency, MWCC self-imposed fiscal restraints -- reducing and delaying hirings, procurements, and expenditures -- and saved .money for the Commission and its customers in 1991. The MWCC -- hopeful that, with continued belt-tightening, it will be able to realize some of these same cost savings again in 1992 -- is reducing the revenues charged its customers this year, and sending a rebate to your community in the form of a one-time check for $16,826. It is going, with a carbon copy of this letter, to your Finance Director. This rebate is based on estimated charges. They will, of course, have to be compared at year-end to actual charges for the amount of sewage that-flows in 1992 from your community to MWCC's plants for treatment. Only then` can the true reduction'-- if any.-- be determined for the revenues MWCC must charge your community for services rendered in 1992. But, until that time, MWCC wanted the communities it serves to benefit from its anticipated savings for 1992. The Commission is proud of the f.isca7. rAs+~raint efforts exerted by its employees and pleased to be able to share the fruits of their labors with you, its customers. Be assured that MWCC's goal remains one of continuous improvement in the efficiency and effectiveness of the services we deliver to you. Sincerely, IY(\////~() Charles R. Weaver Chair • cc: City Manager Finance Director, w/encl. Equal Opportunity/Affirmative Action Employer .~ i~a GAB Business Services Inc • 9531 West 78th Street Suite 320 Eden Prairie Minnesota 55344 Telephone 612-942-9818 FAX 612-943-2383 Claims Control Branch ~l~~T~~ f~J f~ February 4, 1992 Lisa Cover 1427 156 Street Stillwater, MN. GAB FILE NO: TRUST MEMBER: D/L: CLAIMANT: Dear Ms. Cover: 56509-03454 CITY OF STILLWATER 1-14-92 LISA COVER We represent the League of Minnesota Cities Insurance Trust liability carrier for the City of Stillwater. I have completed m~ investigation into your above mentioned claim. I find that the City of Stillwater was not negligent nor liable for the damage to your tire. Once the City was. put on notice of the pothole, they repaired it promptly. Therefore, we will not be able to make an~• payment to you for your damaged tire and I am denying your claim. Very truly .yours., Julie Lassonde, Adjuster JL/nah City of Stillwater 216 North Fourth Street Stillwater, MN. 55082 Attn; Nile Kriesel cc: Gary McGarry - Kearney Agency 243 South Main Street Stillwater, MN. 55082 North 55082 ~~~ ~g`~ ~`~. i - / / .'.-_ i CLAIM AGAINST CITY OF STILL~WATER NAME OF CLAIMANT ~_ ! :~ ~- \J • (~ r ___-__ _________~__._ ADDRESS ~ ~I a~ ~ S~~` S~ . ,v . S~~ ~ Iwa~-~ PHONE N0. ~-~ ~y-~~ b WHEN DID EVENT OCCUR? ~-- I ~--I _ c1 WHERE DID EVENT OCCUR ? ~f ~ C~S~}~~ ~ ~~~j n ;~11~Q, . ~`}w~Q~ G~ ;t,~, ~j ~'l c~ WHAT HAPPENED? ~ ~~T O. ~~G~Q ~"" ~10~'~ ~1~ WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? 11~u.. C~~ S~1bv..`~. ~~ ~~ ~~~~~ `~.~ ~O~~S d~ ~~~~~ u Q STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED ~~'~. ~ ~, ~D.S Q~nC~v.~ Cm `~~ 54~. ~~~.~- O~~l~ t,~e~S (1~-4- -~~ x~:.~~ . ~-~- Ir~1 --~. !~ `~ Pte. a-~ o` ~ ~s-~. p~~ b. y D NAME OF PERSON MAKING REPAIR; OR GIVING CARE ~Tl(pJ ~~ I'-~~`~~ DATE You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. GAB Business Services Inc 9531 West 78th Street Suite 320 Eden Prairie Minnesota 55344 . Telephone 612-942-9818 FAX 612-943-2383 Claims Control Branch February 11, 1992 City of Stillwater Mr. Nile Kriesel 216 N. 4th St. Stillwater, MN 55082 GAB FILE #: 56509-02974 TRUST MEMBER: CITY OF STILLWATER D.O.L. 11-30-91 '~ CLAIMANT: MICHAEL & JUDY HOLDERBACH Dear Mr. Kriesel: I have completed my investigation into the above mentioned claim and I have settled with the Holderbach's in the amount of $208.55. The City of Stillwater has a $250.00 property damage . • deductible under the General Liability Coverage. Please issue a check payable to GAB Business Services Inc. in the amount of $208.55 and mail to the above address. Please note GAB file #56509-02974 on your return correspondence. If you should have any questions please .call. S ' ncerely,,~ ~ ulie Lassonde Adjuster CC: McGarry-kearney Agency 243 S. Main St. Stillwater, Mn 55082 n _,\ r ~V `~~• / ': . ~~ 4.-~-'- CLALM AGAINST CITY OF STILLWATER NAME OF CLAIMANT /~'~/~iQ~/ C~• ~d ~~p~' ~Q c~ ADDRESS ~ ~3 ~ ~~yUi~ ~ ~~ ' S~~ • ~~ PHONE N0. ~39-~~/Z --WHEN DID. EVENT OCCUR ~h ~ as ~~n ~~ °~ hO~rse. WHERE DID EVENT OCCUR? ~Q~dcy h~~~~ ~~~ • ~O, X99 ~ WHAT HAPPENED? ~i~e S~-~oc~,olc cv , pG,~, ~~ r 7~-i'z i•L~rs y' o~~ ~~~S ~, p(, ~~ ~UUrG ~e ~ C % ~ SPU~ra ~ p~~ C ~ 5 0 ~ ~~ l~;co cE, .~ ~1~~~~. WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? ~h8~~~c.J ~s~~e 7~ ~s.~ ~Q ~ ~~~ STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED ~1^PUievS o~~~ ~~d ~GoS~-G~ Y~Ci~~~Y.~~~ ~l.~lC3~UC~h ~~/~ .S~X7~ ~ /!OLlSP) ~~ ~~41+PtP1~ ~ g llv6 -/SU NAME OF PERSON MAKING REPAIR; OR GIVING CARE-~- ~y~~ ~ ~c~ A~ ~{~~~. ~~ ~ h,a~rc~ s~~eces ci~-2 syi rss iha .. Z~ ~s G~~r~/ ~/y ~aih ~~' SC~.~d , ~c-~~ /R9i ~~ DATE SIGNATURE You have to formally notify the city in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. STATE OF MINNESOTA • ARNE H. CARLSON GOVERNOR February 14, 1992 OFFICE OF THE GOVERNOR 130 STATE CAPITOL SAINT PAUL 55155 The Honorable Wall~ice L. Abrahamson City of Stillwater 216 North 4th Street Stillwater, MN 55082-4898 Dear Mayor Abrahamson: During the next several weeks, my administration will prepare a budget proposal to present to the legislature in March. I would like your help. Typically, the state's budget would not be a major topic in anon-budget year. Last year, however, individuals and businesses across Minnesota did not earn what they anticipated earning, leaving the state with a revenue shortfall of more than $340 million for the current biennium. The February 27 revenue forecast will more closely identify the size of this gap, and we believe it has probably grown. Last year, in our effort to close a $2 billion budget gap, the legislature. and I held the growth in government spending to the lowest level in 20 years - 8.6 percent over two years. In the process, members of the legislature had to make some tough choices and I had to cast some unpopular vetoes. 1;Jnfortunately, we arc faced with more painful choices again this year. Our options are limited. We can tax more. We can spend less, or we can do some of both. While I oppose a general tax increase, I am open to your suggestions. As Mayor, you have an understanding of Minnesota's tax and spending systems, and I value your ideas. If you would like to see a tax increase, I would be interested to know what kind. of taxes you propose. If you propose spending cuts, I would like to know specifically where you think we can cut without compromising our quality of life in Minnesota. AN EQUAL OPPORTUNITY EMPLOYER ~, PRINTED ON RECYCLED PAPER s.,=~=<P..~S r February 14, 1992 Page 2 Please mail your suggestions directly to me by March 4. This need not be more than a hand written note telling us what to tax or where to cut. I have enclosed some general information about the state's budge± «~hich you may find interesting and helpful. It is my responsibility to work with the legislature. to balance the state's budget. I hope we can arrive at a solution early in the 1992 legislative session so that we can spend our time productively on workers' compensation reform, health care reform, education and public safety. Thank you for your help. Warmest regards, • ~., ~ ~, a., H. CARLSON Governor 1992-93 SPENDING AND CHANGES BY PROGRAM AREA (in millions) current % change from 1992-93 prior biennium* Education K-12 $4,538 8.7% Higher education 2,011 4.6 Human Services 3,565 20.9 Local aids & credits 2,236 ** 6.4 State agencies: Operations 714 (0.9) Grants 229 (1.0) Constitutional officers Governor/Lt. Governor 7 (4.7) Attorney general 40 3.3 Secretary of state 10 20.3 State auditor 13 19.3 State treasurer 2 93.3 Legislature 106 13.3 Courts & public defender 200 45.4 Debt service, dedicated non-transit MVET, other 946 5.8 Total spending $14,617 8.6% 11-91 Forecast, * adjusted for comparability, ** Includes local government trust fund Odenotes decrease ~J The 1992-93 Budget Higher Education 13.8 Human November, 1991 Forecast (Updated) ebt Svc, Dedic, Other 6.5% Cts & Public Def 1.4% Legislature 0.7 Const Officers 0.5 State Agencies 6.5 ~vt Aids K-12 Education • • Program Area 1992-93 Spending Increases (Percent Change Over 1990-91 Biennium) K-12 Education Higher Education Human Services Local Govt Aids State Agencies Const Officers Legislature Cts. & Public Def Debt Svc, Dedic, Oth Total Spending ~. -10% 0% * Adjusted for comparability.. Includes General Fund and Local Govt Trust Fund 10% 20% 30% Percent Change 40% 50% State Expenditures Versus Federal Defense Budget • 600% 500% 400% 300% 200% 1.00% o°i° 1971 1.975 1979 1983 1987 -~- State Ex' enditures ~ Defense Budget Source: U.S. Office of Mgmt & Budget, MN Dept. of Finance ~, 546 2~ 1991 • • Annual State Budget General Fund 1858 - 1990 Millions 7 6 5 4 3 ~2 1 o 0 ------------------------------------------------ ~---m- a . o 0 o 0 0 --------------- ---------- -------...---------.-d---- 0 0 0 0 0 0 0 a 0 0 00 ,~~ 0~ 1858 1870 1880 1890 1900 1910 1920 1930 ~ 1940 1950 1960 1970 1900 1990 Year MN Legis Auditor, Dept. of Finance State Auditor Reports Gov MN Tax Study Commission .... y ~ ~ STATE OF DEPARTMENT OF NATURAL RESOURCES AMERICA THE BEAUTIFUL CHALLENGE GRANTS PROGRAM Application for Grant Assistance MUNICIPALITY/ORGANIZATION COUNTY City of Stillwater Wash~,ngton CONTACT PERSON TELEPHONE NUMBER Nile L. Kriesel 612-439-6121 ADDRESS (No. 8 Street, RFD, Box No.) CITY, STATE & ZIP CODE .216 North Fourth Street Stillwater MN 55082 1. Project Description (state purpose, objective and describe project): Purchase. and planting of approximately 110 trees. Approximately 80 trees would be planted on public property and approximately 30 trees would be distributed for planting on private property. The project work would be in addition to the routine. maintenance of trees annually performed by the City public works and parks department. 2. Project Cost: $ 11, 505 (Total Cost) $ 4 , 500 (Local Unit Share (Cash)) $ 5 , 005 (In-kind Contributions) • Grant Amount Requested: $ ~-2,000 (Must not be greater that SOX of project cost) Project Code: u (Over) j 4..,. APPLICATION FOR GRANT ASSISTANCE (Continued) 3. Personnel Involved: (List F}ersomet with their qualifications, experience and supervision responsibilities) Stillwater .Parks Department (see enclosed job descriptions) Parks Maintenance Supervisor Parkkeeper Junior Parkkeeper 4. Tree Planting Projects-Description (include location of trees, number of trees to be planted, species and size of trees, vicinity ',maps showing planting sites, and permission to plant if on public property): (Attach supporting documentation if necessary) Approximately 14 locations have been identified for planting of approximately 80 trees on public property. The public property includes City parks and boulevard areas and on properties (schools and playgrounds} owned by ISD 834. In addition to the public property, the City, with the assistance of the Stillwater Sunrise Rotary Club, will select sites for the planting of approximately 30 trees on private property. The trees will be varied and will include Silver Maple, Norway, Linden, Huckleberry, Ash and other species common to Minnesota. .The minimum caliper size of trees to be planted on public property. will be one to two inches. 5. Planting Standards for Tree Planting Projects: (specify site selection, site preparation, planting stock selection and care, dates of planting and maintenance schedule). All trees will be purchased from a nursery stock dealer or grower certified by the MDA. City crews will plant the majority of tree. However, approximately 20 trees will be planted by a landscaper certified by MDA. The City has selected approximately 14 sites which are located on City and ISD 834 property. These sites are accessible for. easy care and maintenance and are presently Lacking in tree cover. It is anticipated that planting will 6. Additional Information: (If no to any question, attach explanation) YES NO begin in May 1992 and be completed by the end of June 1992. a. Does community meet TREE CITY USA standards? Q Q b. If application is from an organization is it incorporated as a 501 (c)(3) non-profit corporation? 0 0 I certify this information is valid' acrd factual as described in this application and that all costs are eligible under the America the Beautiful Challenge Grants Program. (Signature of community/organization official) City Coordinator • ('I~tle) Date: February 18, 1992 CITY OF STILLWATER, MINNESOTA SUMMARY OF EXPENDITURES --------- -----------------------DEPARTMENT------~ FUND ' ~ DUTCH ELM CONTROL SPECIAL REVENUE -------------------------------------------------- SUMMARY ~- ;Revenues: Special assessments Interest Miscellaneous Total revenue ;Expenditures: Supplies ' Services & charges ' Total expenditure ;Net increase (decrease) in fund balance ~~;Fund balance - Jan 1 ~ ;Fund balance - Dec 31 ACCOUNT CODE 250-4250 ACTUAL BUDGETED ESTIMATED --------------- 1990 ; 1991 ; 1991 ; BUDGET 1992 PERCENT CHANGE ; - '91 EST ; '92 BUDGET; ~ ' ~ $1,592 $0 $184 $0 $7,527 $7,500 $5,775 $7,000 ; ~ $0 ~ $0 ~ $0 ; $0 ---- '-- -- $9,119 $7,500 $5,959 $7,000 $791 $1,000 ; $0 ; $4,500 ; $0 $5,000 $2,000 ; $2,000 $791 ; $6,000 $2,000 $6,500 ' ~ $8,328 ; $1,500 ; $3,959 ; , $500 $98,741 ; $107,069 $107,069 ; $111,028 --- $107,069 ; $108,569 ; $111,028 ; $111,528 -100.00%; 21.21%; 0.00%; 17.47% 100.00% 0.00% 225.00% -87.37% 3.70% 0.45% COMMENTARY ------------------ -26- t . M E M O R A N D II M T0: Mayor and City Council FR: City Coordinator DA: February 13, 1992 RE: TEAM BOILDING Mayor Abrahamson, Councilmember Farrell and I met with Dave Pearson to discuss Mr. Pearson's proposal to conduct a team building workshop with the City Council (Dave Magnuson and I would also participate in the workshop) as outlined in the attached workshop summary. The workshop would be a one-day session and would include the administering of the Meyers-Briggs personal profile exercise to all seven participants. The cost would be $1,650 which again includes the Meyers-Briggs profile. I believe Mayor Abrahamson and Councilmember Farrell support my recommendation to approve the workshop as proposed by Mr. Pearson. If Council concurs we should pick a date (mid-March?} and a location. I can discuss this with you further at the meeting Tuesday. • ~.. , „David V~1. Pearson ~ 1059 Goodrich (',.venue. e St. Paul, Minnesota 55105 r (612) 223-0722 PROPOSAL to City of Stillwater, Pnnesota for a City Council Team-Building Workshop I. PURPOSi. This workshop will improve the ability of the Stillwater City Council to work together as a team and, thus, deliver more effective leadership to the CitST of Stillwater. II. GOALS. The goals of this workshop are five-fold: y A. To determine the personality styles and work styles of each member of 'che City Council (a term hereafter used to include ' Council members, the City Coordinator and the City Attor.ne~-) and to make these styles known to the group. B. To increase cooperation among members of the City Council. C. To improve communication between members of the City Council. D. To clarify the mission of the City Council (as differentiated from city government, in general?• E. To clarify the organization of Stillwater city govern- ment, especially the roles of the Council and the professional staff. III. WORKSHOP PARTICIPANTS. This workshop will be designed to include the following as participants: A. City Council B. City Coordinator. C. City Attorney. • d r+ ~, r. ~r r Y L_J IV. WORKSHOP PROCESS. This workshop will be conducted in two phases, the elements of which are outlined below,: A. .PHASE I: This phase will precede the workshop by at least two weeks and will consist of: 1. One or more planning meetings with the City Coord- inator to outline the workshop process and arrange administrative details. 2. One ~0-minute meeting between the trainer and each of the workshop participants. 3. The completion by each participant of a short personality/workstyle assessment form. B. PHASE II. This phase consists of the one-day workshop itself (a series of brief presentations and group participation exercises: keyed to the goals outlined above), which will include the following topics: 1. Understanding personality and work styles in teamwork (may include presentation by a specialty trainer). • 2. Integrating roles in teamwork. 3. Achieving effective team communication. 4. Clarifying the mission of the City Council. 5. Clarifying the organization of Stillwater City Government. - roles and responsibilities of the City Council. - roles and responsibilities of the City Staff. V. CONSULTANT'S BACKGROUND. The elements of my background and experience relevant to this project include the following: A. Two decades of leadership, training and management in governmental agencies, to include chief operating officer of a 10,400 person organization. B. Associate professor, University of Minnesota; taught leadership and management. C. General management of a retail sales and service business. D rlaster'sdegrees in political science and family socioDogy. VI. ADMINISTRATION AND FEES. A. City of Stillwater responsibilities. 1. Provide a conference room, preferablzT away- from city offices, that will accommodate the workshop. This conference room will need to be equipped with a podium, conference table and chairs, instructor's work table, chalkboard and transparency projector. Restrooms need be close by. 2. Provide beverages and refreshments for workshop participants. 3. Provide reproduction services to copy worxsnop materials. B. The fee for-this workshop, inclusive of all outside materials, is $1650.00. .. PUBLIC HEARING STILLWATER-HOULTON RIVER CROSSING The Minnesota & Wisconsin Departments of Transportation will be holding Design Public Hearings for the Stillwater-Houlton River Crossing. All interested citizens and local residents .are invited to attend and offer their comments on three general bridge types. The Wisconsin meeting will also feature detailed information about the approach hibhway design being proposed. The Minnesota meeting wilt highlight information about the proposed reconstruction of Highway 36. The meeting format will be informal. Participants will be have an opportunity to: 1 Girder 2 Box 3 Arch Wednesday, Feb. 19 4-9 P.M. St. Joseph Town Hall Co. Rds E & V St. Joseph Township, WI a~ View computer-generated photographs of all bridge types considered and how the bridges would appear from several different viewing points. ~ Watch video of bridge type information showing closeups of the different bridge type features. ~ Ask questions and visit with Transportation Department representatives. ~ Visit with representatives from the bridge engineering and computer consultants that prepared the simulated photographs and videos. ~ Give written or oral comments and recommendations for the official hearing record. Thursday, Feb. 20 49 P.M. Trinity Lutheran Church 115 North Fourth St. Stillwater, MN FOR ADDITIONAL INFORMATION CALL: Mike Louis .~~""~OT~ Terry Pederson ~~SLONS/N Mn/DOT Study Manager ~ '~ ` - Wisc/DOT Liaison ,~ 'o 612-779-1208 ~ 4 715-836-2857 ~ ~ ~P ~TOF Tai' ~oF tR,,~s • sTILLWATER cAREA n ~~' r of Co February 11, 1992 A Letter of Invitation to Access information you thought was only available for big .business. If you sales are less than $10 million (and don't you wish they were?) and you're willing to spend one hour with un in the council chamber at Stillwater City Hall, 8:30 a_m., we'll show you how you can access technology using only a computer,. modem and a telephone_ (Most times just the telephone!) Using only laymans terms, expex,ts on the other end vrill search hundreds of business and technical data bases .for you, providing the answers you need from their source of over 10,000 qualified experts in all areas of technology_ C~uestions like, What's the outlook for future market growth? Are there changing economic conditions or demographic trends that could affect our business success? How does my company's financial performance compare with industry norms? Is my business idea feasible? What accounting methods or record keeping systems best fit the needs of my company? and much, much more_ The most unbelievable part of all this is -- it's FREE! Triat's right. When was the last time you heard the State of Minnesota would pick up the tab for helping small business_ Well yes, they are our tax dollars, but for two years, this pilot program through Minnesota Froject Outreach will be available to eligible businesses -- even if you're operating out of your riome_ Join us on February 19th_ It's a go at 8:3U a.m_ and. we'll provide plenty of Hot Coffee and rolls to make sure youY eyes and ears are operating at peak energy levels and absorbing this FREE offer. RSVP to the Chamber at 439-7700, (that way we'll know how n-iuch coffee to mahe). . Sincerely, Cam, Sheryl E-Marshall Director of Frogram Brick Alley Building • 423 So. Main Street • Stillwater, Minnesota 55082-5127 • (612) 439-7700 ~ ~ BOARD OF WATER COMMISSIONERS. 204 NORTH THIRD STREET STILLWATER, MINNESOTA .55082 • BOARD MEMBERS: DON JAHNKE, President JOHN L. JEWELL JAMES WEAVER Tc t~~e ?~a~; or a.nd Ccv~ci_1 C1t~T Cf vtlllt~3ter, __nne~ota lr_ cercpli_ar~ce z-Tit'_~ article ~;~lI, Section 12 of t'.:e City- C.~arte~~, r~s ec+.,~°~kll;;~ st~~ar::it ~ lnr.nci1 S'taterrert of +:'e ~'oGrd cf :~,ater Co~-:~~!isaiorers fcr the ~ ear ended December 31, 1991 , DENNtS McKEAN Secretary/Manager -~f1~-~ ~ecret,ar~~ u BALANCE SHEET DECEMBER 31, 1991 ASSETS Original Plant $ 145,000.00 Station ~~1 - 204 North Third Street 96,376.08 Warehouse and Garage - 204 North Third Street 31,880.62 Vault, Supt. Office, Board Room and Telemeter Room 24,010.84 Mixing Station - 715 West Laurel Street 23,.902.44 Station ~~4 - 1011 North Owen Street 30,559.34 Station ~~5 - 1304 West Olive Street 39,716.51 Station ~F6 - 1320 South Fourth Street 42,040.24 t~'est Side Well ~r7 - Northland Avenue 28,635.68 Station ~~8 - 845 Sunrise Avenue 55,447.54 4tation ~~9 - 1850 Northwestern Avenue ~ 153,137.56 i~Jell ~~10 (Test) Orleans @ Washington Avenue 11,837.36 Concrete Reservoir - West Laurel Street 14,583.08 Standpipes 386,220.33 Extensions prior to 1991 $3,671,954.15 Extensions for 1991 2,123.86 3,674,078.01 4,757,425.63 Less Reserve for Depreciation of Plant 1,420,741.39 $3,336,684.24 Land 23,287.50 Trucks 44,401.44 Less Reserve for Depreciation of Trucks 31,528.09 12,873.35. Office Furniture and Equipment 36,892.07 Less Reserve for Depreciation of Office Furn.and Equip. 19,958.69 16,933.38 Ten Year Shop Equipment 49,149.32 Less Reserve for Depreciation of Ten Year Shop Equipment 28,785.50 20,363.82 _ Twenty Year Shop Equipment 91,186.42 Less Reserve for Depreciation of Twenty Year Shop Equip. 50,178.90 41,007.52 Meters in Service 247,672.59 Less Reserve for Depreciation of Meters in Service 32,288.47 215,384.12 Investments 395,000.00 Cash with Treasurer - City of Stillwater 24,286.51 Cash Revolving Fund 550.00 Accounts Receivable 15,708.71 Assessments Receivable 8,470.82 Inventory 38,597.99 Meters in Stoclc 43, 176.3_0 $4,192,324.26 LIABILITIES Accounts Pavable $ 15,899.02 Reserve for Petty Cash and Change Fund 550.00 Bonds Payable 45,000.00 Capital Outlay Fund 175,600.00 Deferred Income 8,470.82 Fund Balance 3,946,804.42 $4,192,324.26 STATEMENT OF ,YEAR ENDED OPERATING REVENUE Sale of Water - Metered Sale of Water - Flat Rate OTHER REVENUE Penalty Charge Sprinkler Iiead Fees Repairs to Customers Services Customer Service Installations Service Other than Customers Sale of Material and Supplie s Conductivity Thawing Off and On Charges Total Other P.evenue Total Operating Revenue OPERATING EXPENSE POWER AND PUMPING (Electric) Station ~~1 - 204 North Third Street Station ~~5 - 1304 West Olive Street Station 9k6 - 1320 South Fourth Street Station ~~8 - 845 Sunrise Avenue Station ~~9 - 1850 :;orthwestern Avenue Total Power and Pumping I TRANSMISSION. AND DISTRIBUTION Labor Repairs and Supplies Chlorine Hydrofluosilicic Acid Truck F,xpense Fuel - Heating Meter Expense SERVICING CUSTOMERS INSTALLATIONS Labor ..Labor and Equipment Rental Pipe and Fittings Brass Goods Tools and Supplies Hydrants Total Transmission and Distribution DEPRECIATION On Assets Purchased On Assets Contributed ADMINISTRATION Salaries PERA Expense Meter Reading Medicare Expense FICA Expense Insurance and Bond Electricity Telephones Postage Engineering Service Subscriptions and Notices Office Supplies and Exl,ense Legal Services Miscellaneous Expense Undistributed General Expense Hospital Service Contribution Assessment Expense Interest Expense Auditing School Total Administration Total Operating Expense Operating Gain or (Loss) ~ INCOPII: AND EXPENSE DECEMBER 31, 1991 1989 1990 1991 $522,746.40 $484,101.40 $507,545.80 875.20 87.20 1,738.13 $523,621.60 $484,188.60 $509,283.93 $ 2,110.00 S 7,630.00 $ 4,027.10 4,188.00 4,463.99 18,759.53 12,259.99 17,163.96 5,600.00 950.00 8,150.00 525.00 1,163.05 417.95 4,899.40 5,961.32 5,874.39 150.00 250.00 100.00 267.50 240.00 1,087.50 1,087.50 1,085.00 $ 35,316.03 $ 28,209.86 $ 44,885.29 $558,937.63 $512,398.46 5554,169.22 $ 8,070.32 $ 7,103.25 $ 6,305.81 7,514.70 5,655.94 5,529.45 6,840.38 7,916.74 7,460.03 8,245.50 5,971.72 6.,552.62 8,306.76 11,215.75 7,582.74. $ 38,977.66 $ 37,863.40 $ 33,430.65 5124,030.78 $132,395.17 $140,626.17 53,445.64 107,536.65 46,694.64 1,279.84 1,109.80 1,057.31 5,029.02 3,453.49 4,048.24 4,112.56 7,108.11 5,30]..00 3,560.06 3,849.18 3,705.66 8,159.95 6,408.74 2,310.34 $ 5,780.52 $ 3,423.32 $ 6,100.00 5,826.10 3,118.71 3,195.59 2,816.36 5,201.00 8,302.38 3,138.44 2,071.43 4,710.20 4,596.96 1,867.93 3,129.76 4,567.50 3,837.50 767.50 $226,343.73 $281,381.03 __ $229,948.79 $ 38,988.90 $ 44,604.25 S 46,544.21 63,051.93 67,533.00 67,802.46 $ 71,666.35 $ 77,299.03 5 79,296.92 11,695.89 12,474.23 13,369.50 6,006.55 6,136.27 6,410.70 2,683.92 12,415.95 13,470.25 11,476.47 20,238.88 20,382.96 24,762.70 1,040.27 1,410.83 1,408.28 2,961.49 2,697.65 2,364.67 5,474.74 3;757.74 5,763.97 10,548.25 2,222.37 270.00 924.43 562.55 4,972.03 5,342.89 6,623.87 160.00 887.40 213.30 1,880.38 358.56 308.67 357.56 13,887.07 14,975.92 16,310.76 4,385.99 7,500.00 8,845.00 6,805.00 5,035.00 3,000.00 4,735.00 4,800.00 841.96 1,572.69 1,799.86 $169,108.13 $190,555.11 5187,129.48 $536,470.35 $621.,936.79 $564,855.59 22,467.28 ($109,538.33) ($ 10,686.37) STATEMENT OF INCOME AND EXPL'NSE coat' d 1989 1990 1991 NON-OPERATING REVENUE Water Availibility Charge $ 15,500.00 $ 11,500.00 $ 31,600.00 Interest Earnings 38,291.56 31,359.58 30,099.54 event Income 240.00 Sale of Scrap 60.00 Miscellaneous Income 2,000.00 400.00 Meter P.ental Fee 5,000.00 4,400.00 12,300.00 Assessments Income 9,026.36 7,386.36 6,841.45 Total Non-Operating Revenue $ 70,117.92 $ 55,045.94 $ 80,840.99 Net Income or (Loss) $ 92,585.20 ($ 54,492.39) $ .70,154.62 OTHER INCREASES Credit from Transfer of Dep to Cons $ 63,051.93 $ 67,533.00 $ 67,802.46 NF,T INCREASE IN RETAIL?ED EAP.NINGS $155,637.13 S 13,040.61 $137,957.08 • STATEMENT Or RECEIFTS AND DISBiJRSEAfI?NTS YEAR ENDF,D DECEMBER 31, 1991 BALANCE ON IlAND JANUAP.Y 1, 1991 ($17,4 3.5 Credit to Accounts Receivable ~ $603,594.34 s Sale of Water - Flat Rate $ 133.67 Sale of Material and Supplies 178.56 Interest L'arnings 30 099.54 Assessments Income 6,841.45 Repairs and Supplies (Refund) 229.00 Truck Expense (Refund) 639.45 Note Payable 40,000.00 Investments 93,142.50 171,264.17 774,858.51 $757,444.96 DISBURSEMENTS ADMINISTRATIVE EXPENSE , Salaries $ 79,296.92 PERA Expense 13,369.50 Labor -.Meter Keading ', 6,410.70 Medicare Expense 2,683.92 FICA Expense 11,476.47 Insurance and Bond 22,232.70 Electricity 1,409.42 Telephones 2,362.39 Postage 5,813.97 Engineering Service 5,376.26 Subscriptions and Notices 547.55 Office Supplies and Expense 6,170.76 Miscellaneous Expense 1,880.38 Unditributed General Expense 357.56 • Hospital Service Expense j 16,310.76 Interest Expense 5,208.35 Auditing 4 800.00 School 1,799.86 Minnesota Sales Tax 6,400.95 Note Payable. 40,000.00 Bond Payable 44,583.37 Investments ', 128,000.00 406,491.79 PRODUCTION AND DISTRIBUTION EXFFNSE Labor - General 140,626.17 Repairs and Supplies 50,687.50 Chlorine 1,052.31 Hydrofluosilicic Acid 3,446.09 Electric Power - 204 North Third Street 7,773.79 Electric Power- 1304 GTest Olive Street 4,384.24 Electric Power - 1320 South Fourth Street 7,466.81 Electric Power - 845 Sunrise Avenue 6,585.81 .Electric Power - 1850 Northwestern Avenue 7,512.73 Truck Expense 6,158.25 Fuel - Heating 3,548.59 239,,242.29 SERVICE CONNECTIONS AND JOBBING Labor 6,100.00 Labor and Equipment Rental 3,689.09 Pipe and Fittings I 8,187,16 Brass Goods '~ 5,471.18 Tools and Supplies ', 2,887.68 Ilydrants 1,618.00 27,953.11 CAPITAL OUTLAY Bathrooms 4,610.27 Office Divider - Glass 226.90 Computer - Software 2,345.00 Computer - Table 84.00 .Cordless Phone 134.95 Swivel Office Chair 175.00 Pleated Shades 809.00 3" Diaphram Pump 1,041.43 Mobile Radio - Dump Truck 491.00 Shop and Safe Speakers 420.00 Portable Radio 551.57 Exhaust Fans - (4-Stations) 980.00 200' Welder Cables 583.70 Meters 47 018.44 ~ 59,47].26 733,158.45 BALANCE ON HAND DECEMBER 31, 199,1 _ $ 24,286.51 ~~ 1991 13onr.D of F,'ATER corirllssloNEl:s MILES OF MAIN Prior to 1991 64.55 Installed 1991 .60 Total 65.15 HYDRANTS 630 20 650 HYDRANT VAT.VF,S ;1A IN VALVES 609 722 26 18 635 740 Lily Lake Tank Laurel Street Reservoir Tower Drive Tanlc 750,000 Gallons 500,670 Gallons 500,000 Gallons 1,750,670 Gallons STORAGE CAPACITY PLTi`fP ING CAPACITY Gallons Gallons Gallons Per Min Per Hr Per Day ~~1 Third Street Pump 794 47,640 1,143,360 ~f5 Olive Street Pump 894 53,640 1,287,360 ~k6 Fourth Street Pump 481 28,860 692,640 ~r`8 Sunrise Avenue Pump 1,091 65,460 1,571,040 ~~9 Tower Drive Pump 998 59,880 1,437,120 Normal Auto Pumping Capacity -------------------------------------- 4,258 --------------- 255,480 --------------- 6,131,520 --------------- Consumers Registered Prior to 1991 4,177 Consumers Registered During 1991 148 Discontinued Services During 1991 2 Total in Service 4,323 • • INVENTORY DECEMBER 31, 1991 [~. Pipe .Fittings 1. Curb Boxes and Repair Parts 2. Black and Galvanized 3. Service Pipe Fittings 4. Ductile Iron iJatermain 5. Watermain Fittings 6. slain Valves 7. Main Valve Boxes i 8. Lead, Hemp, Misc. 9. Copper Service Pipe B. Brass Goods 1. Stops and Cocks 2. Valves, etc. 3. Copper Fittings C. Tools and Supplies 1. Hydrant P.epair Parts • 2. Meter Repair Parts, D. Hydrants E. Meters $ 1,329.79 996.14 2,017.60 1,486.76 11,899.24 4,405.66 1,276.42 229.85 2,250.40 1,194.37 1,119.26 4,699.78 1,517.51 1,618.00 43,176.30 $25,891.86 4,870.84 6,217.29 1,618.00 43,176.30 $81,774.29 • cn1.LONS huru~r:n 1991 THIRD OLIVF, FOIJRTII SUNRISE TOWER MONTH STREET STREET STREET AVENiIE DRIVE TOTAL January 11,444,000 12,865,000 9,188,000 7,777,000 41,274,000 February 11,670,000 10,7.05,000 6,901,000 7,549,000 36,225,000 March 13,400,000 10,973,000 7,887,000 3,515,000 40,775,000 April 13,294,000 2,371,000 10,330,000 8,583,000 8,527,000 .43,105,000 May 4,276,000 2,293,000 21,500,000 7,955,000 10,646,000 46,670,000 June 11,161,000 281,000 20,520,000 11,440,000 11,606,000 55,008,000 July 6,047,000 5,653,000 21,140,000 12,240,000 12,835,000 57,915,000 August 7,281,OOJ 4,318,000 21,380,000 15,824,000 9,783,000 58,586,000 September 4,003,000 3;917,000 20,860,000 9,265,000 11,576,000 49,621,000 October 3,000,000 2,786,000 21,860,000 10,030,000 8,737,000 46,413,000 November 1,595,000 13,763,000 7,890,000 6,337,000 10,290,000 39,875,000 December 22,907,000 8,635,000 9,044,000 40,586,000 87,171,000 92,232,000 145,480,000 114,285,000 116,835,000 556.,053,000 AIJGUS'1' - riost water pumped in one month 58,586,000 gallons. JULY 16th - Most water pumped in one day ?,752,000 gallons. AUGi15T - We pumped an average of ].,890,000 gallons per day. FII3RUARY - We pumped an average of 1,294,000 gallons per day. • STr1TEMENT OI' [dATEIZ PUT•iPID • January I'ebruary I,Iarch April hiay June July August September October .November December 1987 1988 1989 1.990 1991 40,331,000 40,675,000 44,602,000 40,898,000 41,274,000 37,451,000 39,696,000 40,189,000 36,404,000 36,225,000 41,732,Op0 42,795,000 42,944,000 40,679,000 40,775,000 54,724,000 45,552,000 45,476,000 44,398,000 43,105,000 62,406,000 73,064,000 52,937,000 48,328,000 46,670,000 88,981,000 99,967,000 64,107,000 48,571,000 55,008,000 57,380,00 90,008,000 82,160,000 58,753,000 57,915,000 49,793,000 62,867,000 68,273,000 61,252,000 58,586,000 49,209,Op0 55,599,00 0 53,676,000 64,770,000 49,621,000 44,233,000 45,698,000 60,279,000 57,661,000 46,413,000 38,863,000 39,551,000 41,943,000 39,895,000 39,875,000 39,605,OQ0 42,903,000 42,171,000 41,305,000 40,586,000 604,708,000 67$,375,000 638,757,000 582,914,000 556,053,000 PUriPED AVERAGES 1987 1988 1989 1990 1991 PER MONTH i PER DAY 50,392,000 1,656,734 56,532,OOQ 1,853,484 53,230,000 1,750,019 48,576,000 1,597,024 46,337,000 1,523,433 PER PERSON 126.31 139.82 132.02 116.43 109..74 1991 POPULATION 13,882 • THIRD MONTH STREET January 307.97 I'ebruary .123.20 • March 166.43 April 71.94 May 58.55 June 25.93 July 23.73 August 24.31 September 23.81 October 41.59 November 115.37 December 254.60 1,237.43 n LAUREL STP.EET 78.04 59.95 87.41 23.47 16.10 16.08 15.72 16.10 16.23 34.04 59.46 422.60 rurl, ExI>>:NSr•. 1991 ZdILKIN STREET 114.21 62.54 50.82 36.61 24.88 16.46 16.08 15.37 15.75 22.95 53.29 78.78 507.74 OLIVE FOUK'1'H SUNRISE N'WSTN STREET STREET AVENUE AVENUE 56.88 90.60 72.69 92.59 55.14 58.85 52.74 44.55 29.58 48.89 42.27 43.33 34.86 36.98 31.67 23.19 20.31 14.70 1.8.21 .21.37 14.36 15.40 16.46 19.97 14.00 14.69 .15.74 11.87 14.00 15.03 16.41 ]5.37 14.00 15.05 .16.10 15.40 18.84 15.12 18.10 18.84 36.39 20.29 30.89 51.72 34.52 57.86 54.24 47.80 342.88 403.46 3°85.52 406.03 TOTAL rurL r•.xPENSE $3,705.66 minnesota department of health 717 s.e. delaware st. p.o. box 9441 minneapolis 55440 . O (612) 623.5000 February 13, 1992 The Honorable Wallace L. Abrahamson Mayor of Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mayor Abrahamson: We are writing as a follow-up to our memorandum of October 12, 1990 which was addressed to city clerks, water utility operators, and plumbing inspectors regarding the need for testing of backflow preventers installed in plumbing systems. A copy of the memorandum is enclosed for your information. The memorandum requested a response to indicate the extent of each city's efforts to comply with state rules on the subject. To date we have not received a response from your city. Any city which has an ordinance requiring building permits, plan approval, or inspections for plumbing systems must use the Minnesota Plumbing Code as the criterion for proper installation and maintenance. Because it is a statewide code, local ordinances cannot vary • from it in any way which would be either more restrictive or less inclusive. Minn. Rules, p. 4715.2161 requires that there be an ongoing testing program for any type of reduced- pressure-zone backflow preventers which are installed. This includes devices which are already installed as well as any which are newly installed. Any city enforcing the code must .also enforce this very important part of the code. In addition to the state requirements, the Safe Drinking Water Act, enforced through the federal Environmental Protection Agency (EPA), holds the water purveyor responsible for ensuring the quality of the water all the way to the free-flowing outlet of the consumer.. 'T'his means that the purveyor is responsible for assuring that the water quality is not compromised as a result of delivery through the distribution system. Pursuant to this requirement, the EPA stresses the importance of comprehensive local cross-connection control programs, including. the need for periodic testing of backflow preventers. The reason that these devices must be tested annually is that they are the final and often only line of defense to protect the quality of water within plumbing water distribution systems from contamination by other systems or equipment. After considerable money and effort is spent to assure good water quality coming from the water utility, we must then assure that nothing is done to contaminate the water within the distribution system. Provision of such backflow preventers is a preventative measure, as the name implies, - -- __--. an equal opportunity employer ~-~'MINNESOiA i~o The Honorable Wallace Abrahamson -2- February 13, 1992 intended to help preserve water quality. Backflow preventers are, however, mechanical devices with internal moving'~,parts, and like any mechanical device, they must be properly maintained to assure that they will function when needed. Proper maintenance of the device is just as important as' installation of the device itself. It must be noted also that cities which do not pursue a backflow preventer testing program may incur liability in the event of acontamination-related problem resulting from across- connection with a potable water system. With this brief background, we request your assistance in pursuing the development of a program to assure the proper, periodic testing of backflow preventers in your city. ', Sincerely, l i~^- _ _. Marlene E. Marschall Commissioner MEM:MRB:crp Enclosure L cc: Allen Zepper, Plumbing ;inspector Dennis McKean, Water Works Superintendent -~ minnesota department of health division of environmental health 0 925 s.e. delaware st. p.o.box 59040 minneapolis 55459-0040 (612)627-5100 M E M O R A N D U M DATE: -0ctober 12, 1990 T0: City Clerks FROM: Milton R. Bellin, P.E., Supervisorj~~~~ Engineering Unit We are writing to provide important information about recent amendments to Minnesota Rules regarding protection of potable water in plumbing installations. These amendments are included in Minnesota Rules, p. 4715.1900 through p. 4715.2190 of the Minnesota Plumbing Code. All municipalities which recuire plumbing permits and inspections must be aware of, and must enforce, these revised rules. Municipalities must also be aware that failure to enforce these revised rules may result in the municipality being liable for damages in the event of contamination through a cross connection, including where backflow preventers have not been properly maintained. Parts 4715.2100 and 4715.2110 describe how backflow preventers must be installed and what types are required for specific installations. The most significant provisions are included in p. 4715.2161. To comply with this part the municipality must: - Develop an inventory of all reduced pressure zone and double check valve-type backflow preventers. - Require that no such backflow preventers be installed without prior. notice to the city. - Require the provision of tags on all such backflow preventers on which testers would record test dates. - Require annual testing of all such backflow preventers, as evidenced by test records which are submitted to and maintained by the municipality. All testing must be done by individuals who are accredited by the Minnesota Department of Health. In municipalities of 5,000 or more population, the accredited tester must also be a licensed plumber. The~Department has provided all accredited individuals with a document to verify accreditation, and assigned a special number for each to use when certifying test reports and dating tags on backflcw preventers. We congratulate those who already have comprehensive cross-connection control programs, and ask you to note the revised rules mentioned abo•re. Those who have not yet developed a program are reminded. of their responsibility, and their potential liability. In order to avoid unnecessary follow-up contacts and allow the state. to define the extent of its role, we request that you notify the Department of the extent of your cross- connection control and backflow preventer testing program prior to January 1, 1991. Responses should be sent to: Minnesota Department of Health, Division of Environmental Health, Engineering Unit, 925 S.E. Delaware Street, P.O. Box 59040, Minneapolis, Minnesota 55459-0040. If you have questions, call Roger Foster at 612/627-5134 or Milt Bellin at 612/627-5122. cc: Municipal Water Utility Operator Municipal Plumbing Inspector an equal opportunity employer ~~~~ MINNFSInq i~ Intergovernmental Focus Group Report February 3, 1992 I. Group Structure:_ * Mayor and one council member - Oak Park Heights Mayor and one council member - Stillwater County Commissioner - 3rd District ~~ Two local legislators One Chamber representative (~k MnDOT & SEH provided technical support) II. Purpose: (NOT to be a decision-making body) ~ To elevate local concerns to the broader policy-making bodies_ * To keep lines of communication open between governmental agencies, citizens and the business community_ To find common ground for joint agreement on issues and to better understand and discuss areas of disagreement. To pin down "rumors" and .address any misinformation. :k To understand and discuss each others concerns for the communities and constituents they serve. III. AcCt}MPLTSHMI3NTS- * Group Consensus was achieved in the area of a "Build" decision for an interstate r~ridge. Increased communir_ations and abetter understanding of each others concer•ns_ * The Highway 36 Traffic Study was developed by the 4 joint agencies involved in the group-providing valuable information far land use planning regardless of what final bridge corridor and alignment are seler•ted. *~=k All members of the Focus Group agree that the goals and objectives were achieved and that this type of partnership endeavor should have been. started sooner providing a longer lead tune for planning. ~** Meetings were held monthly from October ?, 1991 - February 3, 199?_, alternating between Oak Park Heights and.Stillwater City Ha11s. • League of Minnesota Cities 183 University Avenue East St. Paul, MN 55101 February 7, 1992 TO: Mayors, Manager or Clerk FROM: Donald A. Slater, Executive Director TIMELINE FOR LOCAL REDISTRICTING IN EFFECT March 30 Is Deadline For City Redistricting • On Thursday, January 30, the special state redistricting panel signed an order entering its judgment establishing the. state court plan for legislative redistricting based on Chapter 246, originally approved by the '91 state legislature. ~ Cities are now required to redraw city ward and precinct boundaries within 60 days in compliance with M.S. 204B.135 and M.S. 204B.14. * Monday, March 30 is the deadline for cities to complete the local redistricting process. Court Plan Alters Some Legislative Districts Some cities have been affected by changes made by the court to the redistricting plan (Chapter 246) originally enacted by the '91 state legislature.. Those cities should pay particular attention to obtain the following: * the most recent legal description of legislative district(s) encompassed within the city, which intersect city precinct and/or ward boundaries or which utilize city corporate limits; (State Redistricting Panel Final Order on Redistricting, C8-91-985, December 9, which became effective January 30); ~~ ~~~• ~j9 1 For further information contact: Ann Higgins Counties have been advised to complete updated precinct tables by May 1, and to have updated precinct finders ready by June 12, to make it possible to update voter records by the end of June (prior to the opening of filings for state legislative candidates). Attorney General Declares Legislature Has Been Redistricted The Attorney General has determined that the legislature has been redistricted and that the law requiring cities to be redistricted within 60 days was effective on the date on which the state court's order was signed (January 30). Chief Deputy Attorney General Jack Tunheim has notified county election officials that the legislature has been redistricted and that the sta~e court plan has been established as the basis for implementing redistricting a~ the local level. Public Hearings On Redistricting Plans Cities should proceed as soon as possible to conduct public hearings. as required by charter or ordinance and comply with requirements in M.S. 204B, to post notification of all precinct changes prior to the effective date of the change. Home rule charters frequently provide that public hearings are to be held when wards are redistricted. M.S. 205.84 requires statutory cities with wards to conduct hearings on . proposed redistricting plans. 'Although this provision does not specifically apply to home rule charter cities, the League and the Secretary of State have advised cities to consider conducting hearings to encourage public comment on proposed redistricting plans. Even if the city intends to re-establish existing precinct and ward boundaries, that is a decision on which the public may wish to comment. The location of ward and/or precinct boundaries clearly affects voters' access to the election process and as well as the representation of neighborhoods and constituencies within the city. It would likely serve the city well in the future to go through the public hearing process at this point before adopting final redistricting glans so that there is an official record and recognition of the decisions reached by the council on these matters. Obtain Polling Locations And Inform County In addition, cities must identify and obtain appropriate locations for polling places and provide that information to counties so that counties can comply with requirements to update the precinct table by May 1, according to instructions issued last week by the Secretary of State. Intergovernmental Focus Group Report February 3, 1992 I . Grou~~ Structure * Mayor and one council member - Oak Park Heights Mayor and one council member - Stillwater County Commissioner - 3rd District ~~~ Two local legislators One Chamber representative (k MnDOT & SEH provided technical support) II. Purpose: (NOT to be a decision-making body) * To elevate local concerns to the broader policy-making bodies. * To keep lines of communication open between governmental agencies, citizens and the business community_ To find common ground for joint agreement on issues and • to better understand and discuss areas of disagreement _ To pin down "rumors" and address any misinformation. -~ To understand and discuss each others concerns for the communities and constituents they serve_ III . ACG-c3NLPT T SHMI'sNTS : Group Consensus was achieved in the area of a "Build" decision for an interstate bridge. %~ Increased communications and a better understanding of each others concerns. * The Highway 36 Traffic Study was developed by the 4 joint agencies involved in the group-providing valuable information for land use planning r•egar•dless of what final bridge corridor and alignment are seler•ted. **k All members of the Focus Group agree that the goals and objectives were achieved and that this type of partnership endeavor should have been started sooner providing a longer lead tune for• .planning. ~*~ Meetings were held monthly from October ?, 1991 - February 3, X992, alternating between Oak Park Heights and .Stillwater City Halls.