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2011-02-15 CC Packet
Id/ 11 • Of •I REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North February 15, 2011 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of February 1, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Certificate of Appreciation — Robert Bartkey— Retirement — 35 years of service (Resolution 2011 -24 - Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (ROLL CALL) 11. Resolution 2011 - 23, directing payment of bills 12. Resolution 2011 -25, approving license to use real property 13. Resolution 2011 - 26, approving renewal of contract with Regions Hospital, Through Regions Hospital EMS, and Stillwater Fire Department for continuing EMS education PUBLIC HEARINGS —OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 14. This is the date and time for a public hearing to consider the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minn. Stat. §469.176, Subd. 4m. Notice was published in the Stillwater Gazette on February 4, 2011 (Resolution — Roll Call) UNFINISHED BUSINESS 15. Possible approval of Cost Recovery Rate Schedule (Resolution — Roll CaII) 16. Possible approval Downtown Facade project (Resolution — Roll Call) 17. Discussion of Lift Bridge Strategies NEW BUSINESS 18. Possible approval to purchase a switch for the Emergency Operations Center (Resolution — Roll Call) 19. Possible approval of Rec Center indoor air quality testing equipment (Resolution — Roll Call) 20. Possible approval of feasibility report and calling for hearing on 2011 Street Improvement project (Resolution — Roll Call) 21. Possible approval of resolution describing emergency procedures (Resolution — Roll Call) 22. Possible approval of Water Street Inn land acquisition /Downtown Pedestrian Plaza PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Advanced Hydrologic Prediction Service: Twin Cities /Chanhassen: St. Croix River at Stillwater Page 1 of 2 weath er.gov `ationa "eat er ervice ; ', •44 - U iH ■ -' Advanced Hydrologic Prediction Se It ��# Home News Organization Search for: NWS All NOAA Go -iip Weather Forecast Office Twin Cities /Chanhassen, M N North Central River Forecast Center Local weather This probabilistic forecast is issued by the North Central River Forecast Center. forecast by , "City, ST" Hydrograph 1 River at a Glance "` Download Weekly Chance of Chance of Exceeding Levels Exceeding Levels During Entire Period City, ST Go ' Chances of Exceeding River Levels on the ST CROIX R at STILLWATER MN Latitude: 45.1 Longitude: 92.8 National Conditions Forecast for the period 2/1/2011 - 5/1/2011 This is a conditional simulation based on the current conditions as of 1/25/2011 Rivers Major Flooding Satellite 101.50 Climate Above 89.0 Feet. Observed Precip ! ! Moderate Flooding 98.60 _. . . ___ , _- - -- ; �_ 88.0 -89.0 Feet. Local Conditions Minor Flooding Warnings 95.70 ,..___ ____ ..._.. -.' - _.. Weather Forecast 87 .0 - 88.0 Feet. Radar 92.80 - + - -- AHPS Documentation User Guide 89.90 User Brochure maximum , Sta Flood h _ 411, CS What is AHPS? 87.00 Facts (Fn W es! Our Partners HS 84.10 Feedback /Questions Provide Feedback 81.20 Ask Questions 78.30 ® FLOOD .GOY * 75.40 . .< ' USA. 72.50 992 987. 95% 907. 807. 707 60% 507. 407. 30% 207. 107. 57. 27. 17. Exceedance Probabl it ity Flood Level 87.0 (Feet) L About this graph 11 NOTE: Gauge reading may be Stage - Chance of Exceeding Levels Entire Period affected by ice. Forecasts for the St. Croix Return to Area Map River at Stillwate r are issued routinely during the warm season, and as needed at other times of the year. Map data ©2011 Google - Flood Categories (in feet) Legend M -ajor Flood S tage: 89 Disclaimer M oderate Flood Stage 88 Flood Stage: 87 Gauge Location Action Stage: 80 Latitude /Long itude Disclaimer: The gauge location sho wn in the above map is the approximate location based on the latitude /longitude coordinates provided Historical Crests to the NWS by the gauge owner. (1) 94.10 ft on 04/18/1965 (2) 92.30 ft on 04/27/2001 (3) 92.20 ft on 04/16/1969 (4) 91.10 ft on 04/16/2001 (5) 90.45 ft on 04/12/1997 Show More Historical C rests Low Water Records (1) 75.10 ft on 07/01/1988 Impacts & Photos A Collapse 95 Estimated top of the flood protection dike in Afton. http: // water. weather .gov /ahps2 /period.php ?wfo =mpx &gage =stlm5 &view = 1,1,1,1,1,1,1,1 &toggles= 10,7,8... 2/15/2011 Advanced Hydrologic Prediction Service: Twin Cities /Chanhassen: St. Croix River at Stillwater Page 1 of 2 weath er. gov `ationa "eat er ervice 4 ‘111. 0 Advanced Hydrologic Prediction Serve., Home News Organization Search for: NWS All NOAA Go Weather Forecast Office Twin Cities /Chanhassen, M N North Central River Forecast Center Local weather This probabilistic forecast is issued by the North Central River Forecast Center. forecast by "City, ST" Hydrograph River at a Glance Download i Weekly Chance of Chance of Exceeding Levels Exceeding Levels During Entire Period City, ST Go 1 Week Chances of Exceeding River Levels on the ST CROIX Rat STILLWATER MN Latitude: 45.1 Longitude: 92.8 National Conditions Forecast for the period 2/1/2011 - 4/26/2011 This is a conditional simulation based on the current conditions as of 1/25/2011 Rivers Satellite 91.60 Exceedance Climate Probability Observed Precip 89.80 10 - 507. Local Conditions ; i 1 1 1 III 50 - 907. Warnings 88.00 erate Flvad'• ■ Weather Forecast Flood Level 1 >= 907. Radar 86.20 AHPS Documentation User Guide 84.40' User Brochure Weekly What is AHPS? Maximum 82.60 Facts Stage Our Partners (FT) 80.80' Feedback /Questions Provide Feedback 79.00 Ask Questions 77.20' © FLOODSMARLGOY ii 75.40' 73.60 2/1 2/8 2/15 2/22 3/1 3/8 3/15 3/22 3/29 4/5 4/12 4/19 4/26 12:00 2 Exceedance Probablil ity Flood Level 87.0 (Feet) About this graph II NOTE: Gauge reading may be Stage - Weekly Chance of Exceeding Levels affected by ice. Forecasts for the St. Croix River at Return to Area Map Stillwater are issued routinely during the warm season, and as needed at other times of the year. Map data ©2011 Google - Flood Categories (in feet) Legend Major Flood S tage: 89 Disclaimer Moderate Flood Stage: 88 Flood Stage: 87 Gauge Location • Action Stage: 80 Latitude /Long itude Disclaimer: The gauge location sho wn in the above map is the approximate location based on th e latitude /longitude coordinates provided to the NWS by the gauge owner. Historical Crests (1) 94.10 ft on 04/18/1965 (2) 92.30 ft on 04/27/2001 (3) 92.20 ft on 04/16/1969 (4) 91.10 ft on 04/16/2001 (5) 90.45 ft on 04/12/1997 Show More Historical C rests Low Water Records (1175.10 ft on 07/01/1988 Impacts & Photos Collapse 95 Estimated top of the flood protection dike in Afton. 14 Estimated top of the flood protection dike at St Croix Beach. http: // water. weather .gov /ahps2 /weekly.php ?wfo =mpx &gage =stlm5 &view = 1,1,1,1,1,1,1,1 &toggles = 10,7,... 2/15/2011 0 in N M o. u 71 --- CJ 04 + . r a a v v >'_ cn .L\ 1..,s, 'ham ' \ '�� RVT . .a. n _ �y V J 04 O n,/ y W {.L� ff / 1 � V w 1 1 .r Q 4) al o a� 6 . u, 3 d- 4 � IN d n a H ^ do ch ` '° c v 43 i o a Y� a FZ g + n, .....• � ' ,-, ': �', C/D IP i ce, , y .: wJ • , r 7 - . mob,. National Weather Service Advanced Hydrologic Prediction Service water.weather.gov /ahps/ ST. CROIX RIVER AT STILLWATER Universal Time (UTC) 17Z 177 17Z 17Z 17Z 17Z 17Z 17Z 17Z 17Z 17Z Feb 12 Feb 1:: Feb 14 Feb 15 Feb 16 Feb 17 Feb 18 Feb 19 Feb 20 Feb 21 Feb 22 100 c4V51-2.Feb-241111. w k od 7s S Res ft 0 AM ....--. 98 96 - 94 Re, and Stage: 94.1 ., .-.-.. ®-.... 92 - 90 - w — ` o. era an 88 Hoo• ..e:;'1 — ( 86 - 84 - 82 - 80 Action Stage: 80.0' 78 - 76.071t 76 74 ' llam 11 ll llam 11 Sl Li Slam ll llam llam Sat Sun Mon Tue wed Thu Fri Sat Sun Mon Tue Feb 12 Feb 13 Feb 14 Feb 15 Feb 16 Feb 17 Feb 18 Feb 19 Feb 20 Feb 21 Feb 22 Site Time (CST) - - -- Graph Created (11:OOAM Feb 15, 2011) -a- Observed STLM5(plotting IiGIRG) "Gage 0" Datum: 600' l 'Observations courtesy of US Corps of Engineers Observations courtesy of US Corps of Engineers . NOTE: Gauge reading may be affected by ice. Forecasts for the St. Croix River at Stillwater are issued routinely during the warm season, and as needed at other times of the year. 1/1 RESOLUTION 2011 -23 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $503,262.14 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 15th day of February, 2011. Ken Harycki, Mayor ATTEST: Diane F Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -23 ABS Company 2nd Half 2010 TIF #1 2,252.89 Ace Hardware Equipment Repair Supplies 450.82 Amano McGann, Inc. Bill Note Cassette Parking Lots 881.61 Angleson Pat Refund Learn to Skate Registration 66.30 Aramark Uniform Services Uniforms, Mats, Towels 657.40 Aspen Mills Uniforms 259.31 AT &T Telephone 105.19 Berg Bag Company Sand Band w/ ties 16,279.20 Board of Water Commissioner WAC Charges & Hydrant Repair 3,134.04 Braun Intertec Corporation 2011 Street Improvement 2,600.00 Canadian Technical Tape Ltd. Hockey Tape for Resale 996.48 Cardinal Tracking, Inc. Battery 273.07 Carquest Auto Parts Vehicle Repair Supplies 788.30 CATCO Parts and Service Equipment Repair Supplies 506.95 Clark Luann Cleaning At Public Works & City Hall 1,057.50 Computer Services of Florida Depot Upgrade POS Software & Labels 986.33 Cub Foods Concession Supplies 227.65 Fastenal Company Supplies 113.74 Forest Lake Hight School Suburban East Conference Boys Hockey Day 289.40 Galls Uniforms 120.35 Gartner Restaurant Holdings LLC Concession Supplies 2,976.16 Grafix Shoppe Reserve Lettering for Black and Whites 73.31 Harris Mechanical Services LLC Service Agreement 6,556.36 Holiday Credit Office Fuel 270.16 J.H. Larson Electric Equipment Repair Supplies 740.25 Kirvida Fire, Inc. Repair 6112 246.00 League of MN Cities Insurance Trust 1st Installment Workers Compensation,Municipality 104,705.50 Lehmoine Chyrisse Reimburse for Expenses While at Training 74.93 Linner Electric Co. Case of Light Bulbs for Outside Lights 144.28 Mac Queen Equipment Inc. Equipment Repair Supplies 311.50 Mainstream Development Partnership 2nd Half 2010 TIF # 1 34,116.72 Menards Supplies 249.82 Menikheim Doug Reimburse Expenses LMC Conf 198.95 Metropolitan Council Wastewater Charge 123,656.34 Minnesota Juvenile Officers 2011 MNJOA conference registration C. Le 145.00 Mississippi Welders Supply Co. Versa Torch Kit 440.99 MN Government Finance Officers 2011 Dues 60.00 MN Occupational Health Drug Testing 401.00 MSSA 2011 Membership 35.00 MTI Distributing Filter 37.28 Office Depot Color Coded Cable Ties 16.72 Park High School Suburban East Conference Boys Hockey Day 289.40 Performance Plus Medical Evaluation 55.00 Pomp's Tire Service Inc. Wheel Switch 15.00 EXHIBIT "A" TO RESOLUTION 42011 -23 Quill Corporation R & R Specialties, Inc. Semler John D. Sprint PCS Office Supplies Repair Supplies 2nd Half 2010 TIF #1 Readex Project Cell Phone St. Croix Boat & Packet Co. January Arena Bilings Stillwater Clinic Refund Overpayment Water Dept Meter Readings Wrong Stillwater High School Suburban East Conference Boys Hockey Day Stillwater Motor Company Rear Lens Strategic Insights, Inc. License Renewal Plan It Capital Planning Summit Fire Protection Annual Fire Sprinkler Inspection Wet Sys Sun Newspapers Publications SW /WC Service Cooperatives Health Insurance Cobra & Retiree Tax Accounting - R & G PPC Guide to Preparing Gov Financials Telemetry and Process Controls Oakridge /Maryknoll lift station T Mobile Cell Phone Toll Gas & Welding Supply Cylinder Exchange Trans Union LLC Basic Service Tschofen Carmen Professional Services Uniforms Unlimited, Inc Uniform Boots Univerity of MN Continuing Education Seminar /Conf Crosswind US Bank Corporate Trust Svcs Stillwater Levee Wall Syst Admin Fees Valley Trophy Inc. Retirement Placque & Shadow Box Washington County Information Technolol Citrix License White Bear Lake High School Suburban East Conference Boys Hockey Day Wingfoot Commercial Tire Tires Woodbury High School Suburban East Conference Boys Hockey Day Yocum Oil Company Fuel Ziegler, Inc. Filters LIBRARY Ace Hardware BWI Books Brodart Budget Lighting Midwest Tape Quill Security Response Sun Newspaper Washington County Library Xcel Energy Janitorial Supplies Children's Materials Library Materials Light Bulbs Rental DVD's Supplies Maintenance Contract Advertisement Various Utilties Page 2 71.48 713.10 5,287.48 82.00 55,756.20 6,705.80 289.40 52.99 721.41 265.00 140.28 53,512.50 192.29 560.00 42.44 258.54 5.00 3,000.00 253.99 120.00 750.00 176.39 280.00 289.40 1,177.19 289.40 5,814.86 46.64 526.05 412.05 1,291.11 789.31 23.61 497.10 155.67 177.00 937.00 6,108.18 EXHIBIT "A" TO RESOLUTION #2011 -23 ADDENDUM Advanced Firefighter Response Ancom Communications, Inc. Campion, Barrow & Associates Cardinal Tracking Inc. CDW Government, Inc. LMC Insurance Trust Loffler Magnuson Law Firm Medical Gas Systems, Inc. Municipal Emergency Services, Inc. Qwest Shilts, Cindy Viking Industrial Center Xcel Zayo Page 3 Activation and Service Fee 650.00 Repair Radios 236.73 Professional Services 1,170.00 Annual Maintenance Agreement 3,507.58 Batteries for Laptops in Squad, Back Ups 237.02 LMCIT Claim 11075640 1,000.00 Maintenance Agreement 1,926.84 Professional Services 5,376.83 Air Quality Testing 250.00 Fog Fluid 130.12 Telephone 370.81 Reimburse Mileage 30.60 Disposable Ear Plugs 28.12 Electricity, Gas 32,148.55 Telephone 565.88 TOTAL 503,262.14 Adopted by the City Council this 15th Day of February, 2011 MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: February 15, 2011 Subject: Purchase of Switch for EOC Several years ago we put together some equipment for an Emergency Operations Center (EOC) in the Police/Fire Training Room. When we upgraded the phone system we used up most of the ports on the first floor for the Police and Fire departments. In order to hook up the phones and computers we will need to active the EOC we will need to purchase a new switch. This switch can also be used for any future growth on the first floor in the future. The cost of the switch is $1463.00 plus tax and labor. I did not budget for this in the capital outlay but will have a little savings in the 5310 account for both Police and Fire that I could use to pay for this. i 1101 East 78th Street * Bloomington, MN 55420 Phone: 952-285-2155 * Fax: 952-925-6853 Bill To: City of Stillwater Rose Holman City Hall 216 N 4th Street Stillwater, MN 55082 Phone: 651 - 430 -8804 Fax: 651- 430 -8809 Contact: Jeff Gullickson Email: jullickson@loffler.com DOTE Date Quote # 02/11/11 JQLGQ4572 Ship To: City of Stillwater Rose Holman City Hall 216 N 4th Street Stillwater, MN 55082 Phone: 651 - 430 -8804 Fax: 651- 430 -8809 Terms Rep P.O. Number Ship Via Net 10 days jeffg Ln # Qty Description Unit Price Ext. Price x150 - 24 10 /100BASE -TX with PoE, 2 gigabit combo ports (2 $1,463.00 $1,463.00 unpopulated gigabit SFP and 10 /100 /1000BASE -T), ExtremeXOS L2 Edge license, 1 AC PSU, connector for EPS -500 external redundant PSU Total Investment $1,463.00 Sales Tax Calculated on Invoice Shipping $0.00 Total $1,463.00 PLEASE SIGN TO APPROVE QUOTE PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOR ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, Page 1 Summary of Proceedings FYI Washington County Board of Commissioners February 8, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Hegberg — reported he will be attending the Minnesota Inter- County Association and the Minnesota Counties Insurance Trust meetings this week; - Commissioner Lehrke — reported she met with Community Services, and she met with the Mayor of Newport last week; she has a video conference this week with the Metro Area Agency on Aging, Inc.; and she will tour the 3M plant in Cottage Grove and some Housing and Redevelopment Authority properties in the area; - Commissioner Weik — reported on the Metropolitan Energy Policy Coalition meeting; she attended a Gateway Corridor Commission policy advisory committee; the I- 94/Woodbury meeting will take place on February 24 at the Woodbury City Hall; she will be speaking at the Second Annual Citizen Academy at the Woodbury City Hall on the topic of County Government; and she will attend the Minnesota Inter - County Association meeting this week; - Commissioner Kriesel — reported he met last week with Dan Dolan, Washington County Fair Board, and commended him for their efforts to raise funds for the 4 -H program; he attended the Gateway Corridor Commission meeting, the Metropolitan Energy Policy Coalition meeting, and the Stillwater Bridge Coalition meeting last week; - Commissioner Kriesel extended sympathy and condolences to the family of Judge Howard Albertson who passed away recently. Community Services Approval of the 2011 contract with Human Services, Inc. for adult mental health services, children's mental health services, family services, transportation and medical assistance waiver services. General Administration Approval of the following actions: - January 26, 2011 County Board meeting minutes; - Legislative update on proposed reduction of county program aid and market value homestead credit totaling approximately $4.2 million; proposed reduction to the Child Community Services Act funding of approximately $500,000; information on House File 210 the voting bill and the process for Green Acres classification; - Support given for Senator Vandeveer's bill for an appeal process for Green Acres eligibility with a recommendation the appeal be to the County Board of Appeal and Equalization; - Support the requirement of a voter to produce photo identification; - Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval to set June 21, 2011, 5:00 p.m. as the date and time for the first meeting of the County Board of Appeal and Equalization, and set June 28, 2011 as the date for the second meeting. Public Works Approval of the following actions: - Appoint Thomas Yang, Hugo, to the Planning Advisory Commission to fill an unexpired term to December 31, 2012; - Workshop held for an update on Red Rock and Gateway Corridors and an overview of the Counties Transit Improvement Board plan for development of transitways. Sheriffs Office Approval for a 1.0 full time equivalent Special Project Office Support II position to provide coverage while a current employee is on an unpaid extended medical leave. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. 4- a er 14E EIETEELECE Of MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North February 15, 2011 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. AGENDA 7:00 P.M. APPROVAL OF MINUTES 1. Possible approval of February 1, 2011 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Certificate of Appreciation — Robert Bartkey— Retirement — 35 years of service (Resolution 2011 -24 - Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator CONSENT AGENDA (ROLL CALL) 11. Resolution 2011 -23, directing payment of bills 12. Resolution 2011 -25, approving license to use real property 13. Resolution 2011 -26, approving renewal of contract with Regions Hospital, Through Regions Hospital EMS, and Stillwater Fire Department for continuing EMS education PUBLIC HEARINGS —OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 14. This is the date and time for a public hearing to consider the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minn. Stat. §469.176, Subd. 4m. Notice was published in the Stillwater Gazette on February 4, 2011.(Resolution — Roll Call) UNFINISHED BUSINESS 15. Possible approval of Cost Recovery Rate Schedule (Resolution — Roll Call) 16. Possible approval Downtown Facade project (Resolution — Roll Call) 17. Discussion of Lift Bridge Strategies NEW BUSINESS 18. Possible approval of Rec Center indoor air quality testing equipment (Resolution — Roll Call) 19. Possible approval of feasibility report and calling for hearing on 2011 Street Improvement project (Resolution — Roll Call) 20. Possible approval of resolution describing emergency procedures (Resolution —Roll Call) 21. Possible approval of Water Street Inn land acquisition /Downtown Pedestrian Plaza (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. "illwater 101 NINTNILNCE Of ■INNEIITN CITY COUNCIL MINUTES February 1, 2011 REGULAR MEETING 4:30 P.M. Councilmember Polehna called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Menikheim and Polehna Absent: Councilmember Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway (5:45 p.m.) Public Works Director Sanders City Clerk Ward OTHER BUSINESS Pedestrian Plaza and Lowell Park Update City Planner Mike Pogge provided an update on the pedestrian plaza and Lowell Park projects. He stated that the design team has completed some of the preliminary plans and base mapping for the plaza project. He stated that it is anticipated that the preliminary concept plan for both Lowell Park and the pedestrian plaza will be completed in the next 60 days, with plans brought to the Parks Commission and City Council in late February /early March, and public open house in mid - March. He stated that additional open houses will be scheduled as the project proceeds. He stated that staff is continuing to negotiate with the owners of the Water Street Inn regarding purchase of a strip of land along the north edge of the parking lot that is needed for the desired alignment of the project. He stated that staff is concerned that if the purchase cannot be resolved, the City will have to go with an alternative alignment or acquire the property involuntarily; he stated that the issue will be brought to the Council at its February 15th meeting. On a question by Councilmember Menikheim, City Attorney Magnuson explained the quick take process, which is part of the statute that allows for the condemnation of private property for public use. Councilmember Polehna asked about the flood control project, noting that project is to tie into the Lowell Park and pedestrian plaza work; he also expressed concern about the timetable in relation to the availability of TIF funding. Mr. Pogge responded that Public Works Director Sanders has been working closely with the Corps of Engineers and the flood protection plans have been forwarded to the pedestrian plaza design consultants so plans are coordinated. City Council Meeting February 1, 2011 There was discussion about the TIF funds available for downtown projects and plans for expending those funds before the district expires. City Administrator Hansen indicated that staff will be trying to maximize the amount of the TIF money the City can use. Councilmember Cook asked whether TIF funds could be used to pay down the debt on the parking ramp; Mr. Hansen replied that it has been discussed and may be a possibility. City Attorney Magnuson spoke to some changes to the TIF laws that were made in 2010 in conjunction with the federal stimulus efforts. After discussion, it was agreed to hold a workshop meeting regarding the TIF funds at the first Council meeting in March if the workshop with the watershed districts can be rescheduled. Comprehensive Plan Rezoning Project Update Community Development Director Turnblad reported that, by law, within nine months of the adoption of its Comprehensive Plan, (June 1, 2010), the City is obligated to look at its official controls, such as land use and zoning maps and ordinances, to make sure they are consistent with the Comprehensive Plan. He noted that as a first step, staff is proposing to look at the zoning map to make sure properties are zoned consistent with the Comp Plan. He indicated that a web site has been designed to answer questions that residents might have; and he reviewed how the site can be accessed with questions directly linked to his email. He stated that the Comprehensive Plan includes a land use map which shows every property in the City and how that property is guided for future land use. Also, the Comp Plan includes a table that identifies which zoning districts are consistent with the land uses. He pointed out that 400 properties are currently zoned inconsistent with the land use map; of those, he stated that 300 are open space /park areas. He stated that the proposal is to create a new zoning district, Park, Recreation and Open Space (PROS), for those properties. Of the 100 properties not related to open space /park, he noted that the intent is to rezone those consistent with the current actual land use. He stated that notices will be mailed to all property owners affected by the proposed changes, with a series of neighborhood meetings scheduled in March. Councilmember Cook asked about possible implications of the rezoning, such as impact on property taxes and property values. Mr. Turnblad answered that taxes are based not so much on zoning as on actual use and stated that he did not think the proposed rezoning would have much impact on taxes. Facade Program for Downtown Buildings City Planner Pogge reviewed a proposed grant /loan program for facade renovations within the historic downtown district utilizing TIF funds. He noted that, as proposed, all commercial structures 50 years or older in the downtown design review area would be eligible. The program would provide grants of up to $10,000 for professional design services (where applicable) and up to $75,000 for any one facade renovation project, 20% grant and 80% loan. He indicated that for properties in TIF District #1, the owners have until December 31, 2011, to enter into a construction contract to be eligible. For other properties, June 30, 2011 is the deadline to enter a contract and begin work. He noted there is a possibility that the June 30 deadline may be extended. Page 2 of 10 City Council Meeting February 1, 2011 Councilmember Menikheim asked if there is any estimate of the amount of money that might be involved; Mr. Pogge answered that staff have suggested an initial cap of $500,000, noting that a great deal of interest has been expressed. On another question by Councilmember Menikheim, Mr. Pogge responded that all facade renovations in the downtown historic district are subject to design review by the Heritage Preservation Commission. It was consensus to have staff proceed with putting together additional details and bring that additional information back to the next Council meeting. Discussion of Lift Bridge Councilmember Menikheim indicated that the City got people's attention in talking about the possibility of shutting down the lift bridge because it is not safe. However, he stated that getting it accomplished is rather problematic. He noted that according to current engineering standards, the bridge is not unsafe, although it has the lowest safety rating among metro area bridges. He reported that the bridge is functionally obsolete and suggested that the City pursue issues such as increased emergency response time, unreliability due to flooding and mechanical factors as a means of getting the bridge closed. He also suggested a possible legal approach that Stillwater is not a part of the Wild and Scenic Riverway. City Attorney Magnuson pointed out that the Lower St. Croix River Act was intended to include Stillwater. He added that a possible argument of comparing current traffic levels across the bridge to the 1973 limits when the Riverway Act was initially passed, and stated that he would research that possible approach. It was decided to schedule a special meeting to discuss strategy when the full Council is present. STAFF REPORTS Fire Chief Glaser reported that the state has executed the contract for the shared services study. The study will begin when a third -party consultant has been selected. He noted that the department is in the process of special event planning, including the bike race and marathon. He indicated that he had attended a regional flood preparation meeting. Community Development Director Turnblad invited interested Councilmembers to attend a primer on the Comprehensive Plan; and that the session could be scheduled at Councilmembers' convenience. He indicated that a web site has been developed for the armory /fire station project; he presented the website information and how to access the web site, which includes all the available public information. He noted that the site will be updated as new information is obtained. Councilmember Menikheim stated that he had met with the National Guard general and would forward that information to Mr. Turnblad. City Administrator Hansen also noted that the website now includes a link to the City's new Facebook page. Public Works Director Sanders indicated that he had met with the Minnesota Department of Natural Resources (DNR) regarding the boat launch and Zephyr trail projects. He pointed out that the DNR's schedule for the boat launch is for design in 2011 and construction is 2012. Regarding the Zephyr trail, he noted that the DNR is looking for ways to fund acquisition and development, including a possible bonding bill. He stated that he inquired whether Legacy funds could be utilized, and was told that the Legacy money cannot be used Page 3 of 10 City Council Meeting February 1, 2011 for acquisition or initial improvements, but you can use it for rehabilitation projects. Mr. Sanders reported that the National Weather Service is predicting a 60% chance of the St. Croix reaching an elevation of 689 feet, at which point the water would flood the parking lots in the downtown area. He added that sandbags have been ordered and it has been determined that pumps will be available, however, MnDOT has indicated it will not be able to loan the City any Jersey barriers. Ms. Sanders stated that he has looked into other options, including possible purchase of some used barriers. He noted that the next flood prediction will be issued February 17th. On a question by Councilmember Cook, Mr. Sanders responded that the City has been receiving calls from people willing to volunteer for sandbagging, but it is too early to begin filling the bags. Councilmember Polehna suggested it might be wise to get Sentence to Serve crews organized. City Administrator Hansen noted that budget books had been distributed and asked Councilmembers to read the narrative. He indicated that he has been following legislation, including House File 130, which was passed by the House and initiates the same cuts in Local Government Aid that the City experienced last year. He also referred to HF 192, which deals with state pay freezes, which includes all municipalities, 15% across the board job cuts for the state of Minnesota, and early retirement incentives. Police Chief Gannaway reported that department heads would be meeting to discuss flood preparation measures. ADJOURN Mayor Harycki recessed at 6 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. 7:00 PM Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. Page 4 of 10 City Council Meeting APPROVAL OF MINUTES February 1, 2011 Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the January 18, 2011, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation — Cynthia Jacobson — Retirement 24+ Years of Service Motion by Councilmember Roush, seconded by Councilmember Cook, to approve the Resolution 2011- 17, Certificate of Appreciation — Cynthia Jacobson, for her faithful services to the City for over 24 years. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Mayor Harycki read the Certificate of Appreciation. Chief Gannaway presented a plaque to Ms. Jacobson and spoke of the essential services she provided as Community Service Officer. Ms. Jacobson expressed her appreciation. Nature Valley Grand Prix Stillwater Critierium — Lee Stylos Lee Stylos, race director for the Stillwater portion of the Nature Valley Grand Prix bike race, was present. He reviewed that the race is scheduled for June 19 and noted that this is an all- volunteer organization that puts on the nationally - recognized bike race, and that all proceeds go to a specific fund at Children's Hospitals. City Clerk Ward reported that staff is trying to follow the new policy for special events and that the proposal would be going to the Downtown Parking Commission regarding use of the parking lot. There was a question as to whether the request involved closure of Teddy Bear Park; and Mr. Stylos noted that they used the park building and paid a reservation fee last year, but did not request closure of the park. Councilmember Roush expressed that he supports the race, but questioned the cost to the City, specifically the cost of repairing the roads in preparation for the race, which he suggested far exceeds the $1,000 organizers are paying to the City in reimbursement for City costs. Councilmember Polehna responded that he did not think it was the race organizers' responsibility to keep the City's streets in good shape; it's the City's responsibility to have top quality roads for its citizens and events. Public Works Director Sanders indicated that staff does above and beyond what it does on other streets, including crack sealing, pothole patching and sealing. He reported that on average, crews spend about 8 -10 hours on pothole patching and 8 -10 hours of sweeping the bike race route. Mr. Turnblad noted the special events task force spent a good deal of time discussing City costs and as a group, and by policy, decided that as long as there is no actual cost in terms of overtime or rented equipment, there should be no charge for standard City time. Page 5 of 10 City Council Meeting February 1, 2011 Mr. Sanders agreed that pothole patching is done during normal work schedule hours, but sweeping is done on the Saturday or Sunday of the race. Mayor Harycki asked if a traffic plan had been submitted, and Chief Gannaway answered that last year, his department shifted some reserves to Third and Myrtle area to assist with traffic control and didn't receive as many traffic complaints. Councilmember Menikheim pointed out that he had been working with Mr. Stylos who is putting together a committee to make sure the event goes as smoothly as possible. Mr. Stylos explained that they had put together a steering committee, including representatives from downtown businesses, residents on the course, and representative from the CVB; he stated that downtown businesses have indicated they would appreciate help in parking and traffic, such as directing people on the course toward the parking ramp, as well as traffic control on Main Street. Mr. Stylos added that those things are in place this year so as to make the event better for everyone. There was discussion as to placement of detour signs on Olive Street, and Mr. Stylos replied that he would be willing to work to address any traffic issues if they are made known to him in advance. In discussion, Mr. Turnblad noted this is a grandfathered event, so the contract was not completely rewritten; it's a negotiated agreement between the Council and event organizers. Councilmember Cook indicated that she thought the costs over and above normal City costs applied to all events, including grandfathered events. Mr. Turnblad responded that Mr. Sanders has indicated that $100 would be sufficient to cover overtime costs for the sweeping, leaving $900 for other City costs. During discussion, it was noted that event organizers provide all street barricades, street signage, and all the road postings. Mr. Turnblad suggested that if the contract is approved, there be a condition regarding Parking Commission review regarding the issue of a possible charge for reservation/use of the parking lot. Councilmember Roush expressed that if the City Administrator and department heads are OK with the reimbursement amount, he would not have a problem with approval of the agreement. Motion by Councilmember Polehna, second by Councilmember Menikheim, to approve the special event application subject to review and recommendation of the Downtown Parking Commission. All in favor. Mayor Harycki acknowledged the attendance of Boy Scouts from Troop 242 of Our Savior's Lutheran Church. OPEN FORUM There were no public comments. CONSENT AGENDA 1. Resolution 2011 -16, directing the payment of bills 2. Resolution 2011 -18, acceptance of work and final payment, 2009 Street Improvement Project (Project 2009 -02) Page 6 of 10 City Council Meeting February 1, 2011 3. Resolution 2011 -19, approval of forestry consultant contract with Dr. Kathy Widin 4. Resolution 2011 -20, approval of State of Minnesota Grant for DWI Enforcement Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the Consent Agenda as submitted. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Tom McGlynn Shuttle and Tour Trolley Request Mr. McGlynn was not present due to travel difficulties. Community Development Director Turnblad reviewed that when the Council first considered this request, one of the primary questions was how many parking spaces would be needed to be reserved for the 27' vehicle, which would be permanently parked on Water Street. At that time, the Council sent the request back to the Parking Commission for reconsideration. In subsequent discussion, businesses owners near the intersection of Water and Chestnut, the location of the initial request for a permanent parking space, encouraged Mr. McGlynn to move to a different location. Mr. Turnblad explained that the current proposal is to park the trolley one block north of the first proposal, directly behind the Gulf gas station at Water and Myrtle streets. Mr. Turnblad pointed out that this new location is more open, will not conflict with any other business operations, that the owner of the gas station is amenable to the new location, and that the Parking Commission reviewed that spot and recommended approval. He noted that the other trolley operation is charged for one space for each of the vehicles it has permanently located downtown during the tour season. Mr. Turnblad added that at the originally proposed location, only one parking space would have been needed for this trolley, as it is located adjacent to a no- parking /loading space; however, at this new location, two spaces will be needed. Mr. Turnblad indicated that the Parking Commission recognized the concession being made by the applicant in moving to the new location, and recommended that he only be charged for one parking space, which is consistent with what is being charged to the other trolley operator as well. Mr. Turnblad restated that the Parking Commission is recommending approval and charging $645 for reserving the parking spot behind the gas station. Councilmember Cook asked if the same conditions written into this agreement apply to the other trolley operator as well, specifically restrictions during Lumberjack Days. Police Chief Gannaway responded that this location is completely blocked off during Lumberjack Days, while the location of the other trolley operator is not, and that Mr. McGlynn will be able to use an alternate staging spot during such events. Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution 2011 -21, resolution regarding Trolley Tour LLC agreement. Page 7 of 10 City Council Meeting February 1, 2011 Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None Possible Approval of 2nd Reading of Ordinance 1026, An Ordinance Amending Chapter 41 of the Stillwater City Code, Section 41 -4 Titled Peddlers and Solicitors City Attorney Magnuson reviewed the primary purpose for the proposed amendment is to require that transient merchants be licensed, rather than just register with the City. Based on the discussion at the Council's 1st reading, he noted that several changes were made: "transient merchant" was further defined to include persons who operate out of a hotel or motel room and are not at that location for more than 10 days; a requirement was added that a license is required for solicitors, peddlers, and transient vendors, so they cannot enter a private home or private property without a license; and an exemption was added for any candidate campaigning for political office or others campaigning on their behalf. Mayor Harycki indicated that Scout organizations, school groups, and certain other non- profit organizations are exempt. Councilmember Roush acknowledged the efforts of City staff for initiating this change. Motion by Councilmember Roush, seconded by Councilmember Menikheim to adopt Ordinance 1026, an ordinance amending Chapter 41 of the Stillwater City Code, Section 41 -4, Titled Peddlers and Solicitors. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS Possible Approval of 2011 Dock Permit with St. Croix Boat &Packet Community Development Director Turnblad reviewed the proposed permit, pointing out that the permit agreement is identical to the previous agreement, with the only change being a 3% increase in the dock fee. During discussion, it was noted that during the open water season, only four excursion boats are permitted to be at the Stillwater dock, with the fifth excursion boat docked elsewhere. However, during winter, the fifth boat is allowed to be at the Stillwater site because of the use of bubblers to keep the water moving so that ice does not crush the wooden hulls of the boats. On a question by Councilmember Cook, Mr. Turnblad replied that the permit specifies the number of boats only and does not name individual boats; he explained that the Jubilee II is for sale and not used unless one of the other boats is out of service. Councilmember Roush noted that this permit applies to the Stillwater dock only and not to the alternate mooring location(s). Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2011 -22, approving dock permit for St. Croix Boat and Packet 201 1. Page 8 of 10 City Council Meeting February 1, 2011 Ayes: Councilmembers Menikheim, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook COUNCIL REQUEST ITEMS Councilmember Menikheim reported that he had met with General Kelley regarding the armory, indicating that what came across strongly during the meeting was the commitment the Army has to bringing the armory to Stillwater. He reviewed some of the history leading up to the current proposal, and that he thought there has been some "under- communicating" and miscommunication. He noted that what is proposed is essentially a large schoolhouse, not a base with live ammunition, helicopters, tanks, etc. He spoke of the jobs, permanent duty assignments and those people who likely will move to the Stillwater area; and that the remainder of the company, 385, will be in Stillwater one weekend a month for training. When not in use, the majority of the month, the site will be available as a community center. Councilmember Menikheim pointed out that the planning process will begin this spring and there will be opportunities for public input. He explained that he thought both the Army and City should recognize that there has been under communication moving forward. He noted the Army is offering a bus tour for the Council and concerned residents to look at other armory sites. Councilmember Roush pointed out that all the information provided by Councilmember Menikheim has been discussed consistently to this point and wondered where there has been miscommunication or a lack of communication. Councilmember Menikheim responded that the concerned residents who were at the last Council meeting apparently haven't heard the information before, and suggested when there is a major change, there cannot be too much communication. Mayor Harycki suggested that some of the frustration comes from the fact that people are asking for specifics which just aren't known at this point in the process. Councilmember Polehna suggested that communication efforts need to be expanded to the greater community; and he agreed that a bus tour would be a good idea. Councilmember Roush asked if community use would be free; Mayor Harycki replied that his understanding is that events such as City meetings would be free, but there would be a set fee for private use such as use of the kitchen for weddings. Mr. Turnblad indicated that there will be an agreement between the City and National Guard regarding use, fees and disposition of fees. Councilmember Roush asked about the eventual disposition of the land when the armory use is discontinued; and Mayor Harycki noted with the armory site in downtown, the property will go to state auction, with the City given the right of first refusal. Councilmember Polehna suggested posting the boundaries of the site. Councilmember Roush suggested allowing the armory site property to be used as a dog park until any construction would begin. He asked that the Parks Commission consider that, noting that any expense would be that of the dog park proponents and this would be a temporary use only. Councilmember Polehna stated that he would be opposed to such use without proper planning, but wouldn't be opposed to having the Parks Commission look at the proposal. Page 9 of 10 City Council Meeting February 1, 2011 Councilmember Polehna noted there was a discussion regarding the lift bridge at the 4:30 p.m. session, and that a special Council meeting is requested to discuss strategy. On a question by Councilmember Cook, Mayor Harycki responded that the Bridge Coalition is looking to address some of Oak Park Heights' concerns in an effort to get everyone on the same page. He noted that the Bridge Coalition is nearing the end of the formation stage, with six members from each side of the river, and is just getting to conversations regarding possible actions, such as contacting Legislators. He indicated that the Coalition is primarily looking at lobbying and hiring the services of a lobbyist for representation both in Washington at the state capitols. There was discussion about the possibility of the City hiring a lobbyist. It was agreed to discuss this issue further at the conclusion of the next Council meeting. STAFF REPORTS (CONTINUED) Mr. Turnblad pointed out stated that staff will be offering a Comprehensive Plan primer to interested Councilmembers, that the session will take 'about 1.5 hours, and asked Councilmembers to email him regarding interest and time availability. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush, to adjourn at 8:25 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Resolution 2011 -16, Directing the Payment of Bills Resolution 2011 -17, Certificate of Appreciation — Cynthia Jacobson — Retirement, 24+ Years of Service Resolution 2011 -18, acceptance of Work and final Payment, 2009 Street Improvement Project (Project 2009 -02) Resolution 2011 -19, approval of Forestry Consultant Contract with Dr. Kathy Widin Resolution 2011 -20, approval of State of Minnesota Grant for DWI Enforcement Resolution 2011 -21, resolution regarding Trolley Tour LLC agreement Resolution 2011 -22, approving dock permit for St. Croix Boat and Packet 2011 Ordinance 1026, an ordinance amending Chapter 41 of the Stillwater City Code, Section 41 -4, Titled Peddlers and Solicitors Page 10 of 10 City of StiQQ�aten, �tJ�iu�u�esota Centitieate 06 v4ppheciatioll phesented to RESOLUTION 2011 -24 ROBERT BARTKEY - WHEREAS, ROBERT BAR'VXEY, RE?IRED FROM CITY EMPLOYMENT, E,F,FEC7TVE FEBRUARY 28, 2011. NO THEREFORE, BE IT RESOL - VED, BY TH E CITY COUNCIL OF THE CITY OF STILL WA'l'ER, MIXNESOTA, TAT FOR HIS DEDICATED SERVICE TO T E CITY OF S7I111NATER, ROBER BARTxEy IS HERE CO- 5 A4MENDED ,FOR SERVING TE CIT1J. ,FAIT,FULLy, E,F,FICIE -w Ly .AND COURTEOUSL1y ,FOR OVER 35 yEARS. THE COUNCIL REGRE?S , :r3 A IS REFIRING FROM CITY EmpL01J.MENI' BUT Ex7'ENDS T HIN THEIR APPRECIATION,FOR H IS DEDICATED SERI BE IT,FURTHER RESOLVED, 2r9T AT 7 CITY CLERIC IS HEREBY AUTH ORIZED AND DIRECTED TO ENTER TH IS CERMIC -Al OF APPREc TAT7O.NII Pow T'4E O,F,FIaAL RECORD O,F THE COUNCIL A-WD TO DELfVER A CERTIFIED COPY THERE 7'0 ROBERT BARTXEY. ADOPTED By I'HE CITY COUNCIL THIS 152r.3-f DAY OF ,FE23RUAR1J. 2011. v- mclgoh LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2011 -23 ABS Company 2nd Half 2010 TIF #1 2,252.89 Ace Hardware Equipment Repair Supplies 450.82 Amano McGann, Inc. Bill Note Cassette Parking Lots 881.61 Angleson Pat Refund Learn to Skate Registration 66.30 Aramark Uniform Services Uniforms, Mats, Towels 657.40 Aspen Mills Uniforms 259.31 AT &T Telephone 105.19 Berg Bag Company Sand Band w/ ties 16,279.20 Board of Water Commissioner WAC Charges & Hydrant Repair 3,134.04 Braun Intertec Corporation 2011 Street Improvement 2,600.00 Canadian Technical Tape Ltd. Hockey Tape for Resale 996.48 Cardinal Tracking, Inc. Battery 273.07 Carquest Auto Parts Vehicle Repair Supplies 788.30 CATCO Parts and Service Equipment Repair Supplies 506.95 Clark Luann Cleaning At Public Works & City Hall 1,057.50 Computer Services of Florida Depot Upgrade POS Software & Labels 986.33 Cub Foods Concession Supplies 227.65 Fastenal Company Supplies 113.74 Forest Lake Hight School Suburban East Conference Boys Hockey Day 289.40 Galls Uniforms 120.35 Gartner Restaurant Holdings LLC Concession Supplies 2,976.16 Grafix Shoppe Reserve Lettering for Black and Whites 73.31 Harris Mechanical Services LLC Service Agreement 6,556.36 Holiday Credit Office Fuel 270.16 J.H. Larson Electric Equipment Repair Supplies 740.25 Kirvida Fire, Inc. Repair 6112 246.00 League of MN Cities Insurance Trust 1st Installment Workers Compensation,Municipality 104,705.50 Lehmoine Chyrisse Reimburse for Expenses While at Training 74.93 Linner Electric Co. Case of Light Bulbs for Outside Lights 144.28 Mac Queen Equipment Inc. Equipment Repair Supplies 311.50 Mainstream Development Partnership 2nd Half 2010 TIF # 1 34,116.72 Menards Supplies 249.82 Menikheim Doug Reimburse Expenses LMC Conf 198.95 Metropolitan Council Wastewater Charge 123,656.34 Minnesota Juvenile Officers 2011 MNJOA conference registration C. Le 145.00 Mississippi Welders Supply Co. Versa Torch Kit 440.99 MN Government Finance Officers 2011 Dues 60.00 MN Occupational Health Drug Testing 401.00 MSSA 2011 Membership 35.00 MTI Distributing Filter 37.28 Office Depot Color Coded Cable Ties 16.72 Park High School Suburban East Conference Boys Hockey Day 289.40 Performance Plus Medical Evaluation 55.00 Pomp's Tire Service Inc. Wheel Switch 15.00 EXHIBIT "A" TO RESOLUTION #2011 -23 Quill Corporation R & R Specialties, Inc. Semler John D. Sprint PCS St. Croix Boat & Packet Co. Stillwater Clinic Stillwater High School Stillwater Motor Company Strategic Insights, Inc. Summit Fire Protection Sun Newspapers SW /WC Service Cooperatives Tax Accounting - R & G Telemetry and Process Controls T Mobile Office Supplies Repair Supplies 2nd Half 2010 TIF #1 Readex Project Cell Phone January Arena Bilings Refund Overpayment Water Dept Meter Readings Wrong Suburban East Conference Boys Hockey Day Rear Lens License Renewal Plan It Capital Planning Annual Fire Sprinkler Inspection Wet Sys Publications Health Insurance Cobra & Retiree PPC Guide to Preparing Gov Financials Oakridge /Maryknoll lift station Cell Phone Toll Gas & Welding Supply Cylinder Exchange Trans Union LLC Basic Service Tschofen Carmen Professional Services Uniforms Unlimited, Inc Uniform Boots Univerity of MN Continuing Education Seminar /Conf Crosswind US Bank Corporate Trust Svcs Stillwater Levee Wall Syst Admin Fees Valley Trophy Inc. Retirement Placque & Shadow Box Washington County Information Technolol Citrix License White Bear Lake High School Suburban East Conference Boys Hockey Day Wingfoot Commercial Tire Tires Woodbury High School Suburban East Conference Boys Hockey Day Yocum Oil Company Fuel Ziegler, Inc. Filters LIBRARY Ace Hardware BWI Books Brodart Budget Lighting Midwest Tape Quill Security Response Sun Newspaper Washington County Library Xcel Energy Janitorial Supplies Children's Materials Library Materials Light Bulbs Rental DVD's Supplies Maintenance Contract Advertisement Various Utilties Page 2 71.48 713.10 5,287.48 82.00 55,756.20 6,705.80 289.40 52.99 721.41 265.00 140.28 53,512.50 192.29 560.00 42.44 258.54 5.00 3,000.00 253.99 120.00 750.00 176.39 280.00 289.40 584.11 289.40 5,814.86 46.64 526.05 412.05 1,291.11 789.31 23.61 497.10 155.67 177.00 937.00 6,108.18 RESOLUTION 2011 -24 APPROVING LICENSE TO USE REAL PROPERTY BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and Washington County for the use of Lily Lake Ice Area and Parking lot for the annual household hazardous waste collection event on May 14, 2011, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 15 day of February, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Contras-,,. Dept. Div. � q LICENSE TO USE REAL PROPERTYTerm This Agreement is entered into this between the City of Stillwater, as Licensor, and the County of Washington, as Licensee. WHEREAS, Washington County wishes to collect household hazardous waste from residents at the Lily Lake Ice Arena; and WHEREAS, the collection of household hazardous waste would benefit the residents of Stillwater and surrounding cities. NOW, THEREFORE, IT BE HEREBY MUTUALLY AGREED AS FOLLOWS: I. GRANT OF LICENSE The City of Stillwater hereby grants to Washington County a license to collect household hazardous waste at the following described site: Lily Lake Ice Arena 1208 S. Greeley Street Stillwater, MN II. LIMITATION TO DESCRIBED PURPOSE AND TERM The licensed premises may be used by Licensee solely for the purpose of collecting household hazardous waste, and for incidental purposes related hereto on Saturday, May 14, 2011 III. PAYMENT Licensee shall pay the City of Stillwater $300 per collection event. Payment shall be received 30 days after the collection event. Payment shall be made to: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 IV INDEMNIFICATION AND INSURANCE The Licensee agrees to indemnify, defend, and hold harmless Licensor for any and all claims arising out of the Licensees negligent and otherwise wrongful acts or omissions occurring on or at the licensed premises except such damage expenses, demands and claims caused by the negligent or wrongful acts of the Licensor, its employees, or agent. The Licensee's obligation to indemnify the Licensor under this clause shall be limited to the statutory tort liability limitation set forth in Minn. Stat. 466.04, including Licensor's claim for indemnification. Licensee agrees that in order to protect itself as well as the Licensor from claims arising out of providing services and the use of the space and furniture under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing: General liability limits of $500,000 per claimant and $1,500,000 per occurrence. Certificates of Insurance evidencing the insurance required under this clause must be provided to the Licensor before the effective date of this agreement. Workers Compensation Insurance in statutory amounts if applicable. V NONDISCRIMINATION During the performance of this agreement, the Licensee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed to national origin be excluded from full participation in or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. VI RECORDS AVAILABILITY AND RETENTION Pursuant to Minnesota Statute 16C.05, Subd. 5, the Licensee agrees that the Licensor, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they my reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Licensee and involve transactions relating to this agreement. The Licensee agrees to maintain and make available these records for a period of six years from the date of termination of this agreement. VII FIREARMS PROHIBITED Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the Licensee shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. Signatory page to follow e r IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. City of Stillwater BY• WASHINGTON COUNTY BYj- �Chair G riesel, Washington County Board of Commissioners TITLE: DATE: DATE: 2 —/—// BY: jl'$� / im Schug County Administrator DATE: / I! B r.� t�►�o- -w owe Jo son, Director Department of Public Health and Environment DATE: — 3 / .--o!/ APPROVED AS TO FORM r W Mere deth Mag DA STAFF REQUEST ITEM Department: Fire I Date: February 8, 2011 DESCRIPTION OF REQUEST (Briefly outline what the request is) Council approval for Fire Chief to renew a one (1) year professional services agreement with Regions Hospital Emergency Medical Services to provide continuing EMS education for Fire Department personnel. Regions EMS is the medical direction for SFD staff and all Department personnel are required to maintain a minimum level of EMS continuing education per year to remain certified. This agreement assures personnel are meeting the minimum State certification requirements. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The cost for the one year agreement is $1,310.00 and is outlined on page three of the attached contract. The Department includes annual professional services contract costs in the line item operations budget and has the funds to pay for this service. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: February - 8 2011 CONTINUING MEDICAL EDUCATION AGREEMENT BETWEEN REGIONS HOSPITAL, THROUGH REGIONS HOSPITAL EMERGENCY MEDICAL SERVICES AND STILLWATER FIRE DEPARTMENT THIS CONTINUING MEDICAL EDUCATION AGREEMENT ( "Agreement "), effective April 1, 2011 ( "Effective Date "), is between the Regions Hospital, ( "Regions "), through its Regions Emergency Medical Services Program ( "Regions EMS "), and Stillwater Fire Department (the "Agency "). Regions and Agency, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: SECTION 1- Services 1.1 CME Training. Regions EMS will provide the following Continuing Medical Education ( "CME ") training to Agency providers ( "Students "): a. Basic Life Support ( "BLS") CME to cover twenty-four (24) hours of the two - year education requirement for EMT -Basic Technicians to satisfy the Minnesota State re- certification requirements. b. Conduct skills testing as part of the CME training c. Provide multiple CME training sessions within a Contract Quarter (as defined below) for Students to have more than one option for attending. For purposes of this Agreement "Contract Quarter" means each three -month period of the term of this Agreement beginning on the Effective Date. d. BLS CME that challenges Students, and uses reasonable efforts to ensure diversity with respect to instructors and resources 1.2 Scheduling. Regions EMS will provide unique CME in the areas noted above on a quarterly basis (i.e., four (4) Contract Quarters per year) following the academic calendar for Minnesota State registration purposes. The CME cycle begins April of each year. A session will be 3.0 hours in length. 1.3 Number of Trainees. Each CME training session will be open to a maximum of twenty -four (24) Students, unless otherwise agreed to by the parties. Agency will provide Regions EMS with a roster of expected Students to allow Regions EMS to coordinate the attendance of providers from other services. 1.4 Attendance Reports. Regions EMS will provide accurate reports of Students attendance at the training sessions for re- certification. 1.5 Training Site. Except as otherwise specified in Paragraph 1.2 of this Agreement, training will be held at Stillwater Fire Department 216 N. 4th Street Stillwater, MN 55082 (the "Facility "). The Facility will accommodate up to twenty -four (24) Students, and contain seating that is conducive to lecture, and two separate spaces that accommodate up to twelve (8) Students, (1) Instructor, and training equipment. 1.6 Equipment. Regions EMS will provide all reasonably necessary equipment for the CME training sessions, including AV, manikin, etc., unless such equipment is otherwise provided by Agency. 1.7 Evaluation and Tracking. Regions EMS will be responsible for educational evaluation, tracking, and reporting to Agency. Regions EMS will provide feedback to Agency on the status of attendance prior to the last CME session of each Contract Quarter. 1.8 Agency Contact. Agency designates Tom Ballis, Deputy Fire .Chief as the primary Agency contact related to the CME training activities contemplated in this Agreement ( "Agency CME Coordinator "). The Agency CME Coordinator will be responsible for pre - registration of the Students for BLS CME and communication with Regions EMS regarding attendance status, pre- registration at other training sites, and recertification reports. 1.9 Regions EMS Contact. Regions EMS designates Ellie Wales, Education Assistant, as its primary contact for CME scheduling, pre - registration, tracking issues, and recertification administrative paperwork ( "Regions EMS Contact "). The Regions EMS Contact can be reached by calling 651- 254 -7786 or via email at EMSEducation @HealthPartners.com. 1.10 Specific Medical Direction or Consultation Requirements. Regions is not required to provide medical direction or consultation services under this Agreement. Medical direction and/or medical consultation services will be provided under a separate agreement. SECTION 2 - Compensation 2.1 Fee. In consideration for the services provided under this Agreement, Agency will pay Regions $93.60 (the "Fee ") per Student each year during the term of this Agreement. The Fee may be prorated on a quarterly basis. 2.2 Student Count. Agency's final Student roster count will be determined upon the execution of this Agreement. The Agency's roster may be increased during the term of this Agreement as a result of new hire with the Agency. The Agency's roster may be decreased during the term of this Agreement as a result of change of employment status with the Agency. The Agency will be responsible for communicating roster changes directly to Regions EMS. Fees will not change during the term of the Agreement as a result of roster changes. K It is agreed that Agency has 14 Students and will pay Regions $1310.00 per Contract Year (as defined below). 2.3 Credit. If Agency is currently a party to a medical direction or medical consultation agreement with Regions EMS, and wishes to continue this Agreement, a teaching credit (prorated quarterly), will be applied against the Fee. 2.4 Payment Schedule. The billing cycle is as follows (check applicable billing cycle): ❑ Thirty days prior to start of each Contract Quarterly ® Thirty days prior to start of each Contract Year (as defined below) ❑ Upon execution of this Agreement for the entire term of the Agreement Regions EMS will invoice Agency and Agency will pay Regions based on the billing cycle selected above. 2.5 No Referrals for Compensation. The parties agree that the Fee has been determined in arms length bargaining, and is consistent with fair market value in arms - length transactions. Furthermore, the Fee is not, has not been, and will not be, determined in a manner that takes into account the volume or value of any referrals or business otherwise generated for or with respect to Regions or between the parties for which payment may be made, in whole or in part under Medicare or any state health care program or under any other payor program. SECTION 3 — Term and Termination 3.1 Term. This Agreement will commence on the Effective Date and will remain in effect for twenty -four (24 ) months ( "Initial Term "). Thereafter, Regions EMS will initiate renewal of this Agreement for successive twenty -four (24) month periods unless either party provides the other written notice of non - renewal at least thirty (30) days prior to the end of the then current Contract Year. For purposes of this Agreement, the term "Contract Year" will mean each twelve (12) month period of the term of this Agreement beginning on the Effective Date. 3.2 Termination without Cause. Either party may terminate this Agreement at any time without cause by providing the other party written notice of termination at least sixty (60) days prior to the date of termination. Notwithstanding the foregoing, any termination of this Agreement pursuant to this Section will be effective only at the end of the then current Contract Quarter. Further, no termination pursuant to this Section may be effective prior to the end of the first Contract Year of this Agreement. 3 3.3 Mutual Agreement. The parties may terminate this Agreement by mutual agreement at any time; however, no termination pursuant to this section may be effective prior to the end of the first Contract Year of this Agreement. SECTION 4 - Miscellaneous Provisions 4.1 Students Not Employees. Neither the Students nor the Agency staff are employees or agents of Regions for any purpose. None of the Students or Agency staff who participate in the CME training pursuant to this Agreement are entitled to remuneration or any other benefits, which may have accrued, or be available to any employee of Regions. 4.2 Entire Agreement. This Agreement contains the entire agreement between the parties and supersedes any prior agreements between the parties and any of their respective affiliates or related companies related to the subject matter herein. This Agreement may not be changed, added to, amended, or modified except by a subsequent written instrument signed by an authorized representative of each of the parties hereto. 4.3 Governing Law. This Agreement will be governed, construed and enforced in accordance with the laws of the State of Minnesota, without regard to its conflict of laws provisions. 4.4 Notices. Any and all notices, requests, demands or other communications required or permitted to be given by this Agreement or any agreements referred to herein or entered into pursuant hereto, or by any rule or law, of any kind ( "Notices")' will be given in writing and will be deemed to have been given if and when personally delivered, sent by first class prepaid mail, by telegram, or by facsimile, and actually received. Notices will be sent/delivered to the party at the address set forth below or to such other address and to such other person as such party will notify the other Party: To Regions Hospital To Agency Emergency Medical Services Stillwater Fire Department 640 Jackson Street #13801B City Hall St. Paul, MN 55101— 2595 216 N. 4' Street Attn: Education Manager Stillwater, MN 55082 Attn: Stuart Glaser, Fire Chief 4 IN WITNESS WHEREOF, the parties have executed this Agreement on the date indicated below. REGIONS HOSPITAL Its: AGENCY By: Its: Date: Date: RESOLUTION 2011 -26 APPROVING RENEWAL OF CONTRACT WITH REGIONS HOSPITAL, THROUGH REGIONS HOSPITAL EMS, AND STILLWATER FIRE DEPARTMENT FOR CONTINUING EMS EDUCATION BE IT RESOLVED by the City Council of Stillwater, MN that the agreement with Regions Hospital, through Regions Hospital EMS, and the City of Stillwater Fire Department for continuing EMS education is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 15th day of February, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward City Clerk 1 At r� 1water .. E H °' A i; 0¢ M 1 N N F�, U 1 A City Council REPORT DATE: February 10, 2011 ITEM: Public Hearing City of Stillwater TIF District #1 Spending Plan MEETING DATE: February 15, 2010 REVIEWERS: City Administrator, City Attorney, and Community Development Director PREPARED BY: Michel Pogge, City PlannerAf p BACKGROUND During the last legislative session, the State Legislature gave cities in Minnesota the ability to use excess and surplus increments from any existing Tax Increment Financing (TIF) district to stimulate new construction or rehabilitation of private buildings when they adopt a "spending plan'. Each TIF district has what is known as a "Tax Increment Financing Plan (TIF Plan) ". With this new and limited time tool, cities can use increment in additional ways not listed in the original TIF plan. It is important to point out that increment expended within a TIF spending plan can only assist private development. With this new authority, cities can use increments from any existing TIF district on any private development that includes new construction or rehabilitation of building and ancillary facilities anywhere in the city - provided that.... The project will create or retain jobs in the state, including construction jobs, and Construction commences before July 1, 2011; and The construction would not have commenced without the assistance. The increment can be used to provide improvement, loans, interest rate subsidies or assistance in any form. Any authority to expend increments under this provision expires December 31, 2011 and does not extend to allow payment of any funds beyond this date. In order to expend excess and surplus increment funds in this manner the City is required to adopt a written spending plan after a public hearing has been held on the issue. Attached is a resolution that includes the written spending plan as required by State Statue 469.176 Subd 4m. City of Stillwater TIF District #1 Spending Plan February 10, 2011 Page 2 SPECIFIC REQUEST Hold a public hearing and consider adopting a TIF spending plan that provides provide loans, interest rate subsidies, and /or grants to private developments. DISCUSSION Adopting a spending plan is the first step in the process to expend any excess increment as envisioned in the spending plan. In addition to the spending plan, prior to any of the increment being expended the Council would need to approve the guidelines for a specific program and then approve each actual expenditure of increment. Approving the TIF spending plan by itself does not obligate the Council to spend the increment in the ways discussed in the spending plan. Downtown FaQade Program As directed by the City Council on February 1St, staff included a facade program in the spending plan. Initially staff recommends that the Council initially allocate $500,000 in increment to the program; however, staff is recommending that the Council include up to $1,000,000 allowing the Council to have flexibility later if it chooses to make changes. Including $1,000,000 in the TIF spending plan now does not obligate the City to spend the full increment amount. Commercial Building Renovation Fund Staff has been in discussions with a few different individuals seeking City assistance to bring new employers to the City and redevelop various sites within the City. At this point, no final plans have materialized; however, by including this item in the spending plan now the City can quickly react to a request without the need to amend the spending plan later. Other Uses for Excess Increment The Council has asked staff to explore ways to expend the increment prior to TIF District #1 expiring on December 31, 2011. During the Council's work session on March 15t staff will present various options on how the increment could be spent and meet state statue requirements. It is important to point out that increment expended within a TIF spending plan can only assist private development. Expending increment to pay down obligations on the parking ramp, start new public improvement projects, and other public expenditures are required to be completed within the confines of a TIF Plan that staff will discuss with the Council on March 1St. At this point, the two projects outlined in the TIF spending plan are likely the only items staff envisions the City spending TIF funds on private development opportunities. L U RECOMMENDATION Approved the City of Stillwater TIF District #1 Spending Plan as presented. Akf Resolution 2011- City of Stillwater TIF Distinct #1 Downtown Industrial Park Scattered Sites 469.176 Subd 4m Spending Plan WHEREAS, on February 4, 2011 a notice was published in the Stillwater Gazette regarding a public hearing that was to be held by the City of Stillwater City Council on February 15, 2011 at 7 PM regarding the possible adoption of a spending plan for Stillwater TIF District #1 in compliance with Minnesota Statue 469.176 Subd 4m; and WHEREAS, on February 15, 2011 at 7 PM the City Council of the City of Stillwater held a public hearing in the Council Chamber at City Hall located at 216 N 4th Street in Stillwater, Minnesota to consider the adoption of a spending plan for Stillwater for TIF District #1 in compliance with Minnesota Statue 469.176 Subd 4m. NOW, THEREFORE, BE IT RESOLVED, after the public hearing and due consideration, the City Council of the City of Stillwater hereby creates the following TIF spending plan to provide loans, interest rate subsidies, and/or grants to private developments: City of Stillwater TIF Distinct #1 469.176 Subd 4m Spending Plan Project Amount not to exceed 1. Downtown Fagade Program $1,000,000.00 2. Commercial Building Fund $2,000,000.00 TOTAL $3,000,000.00 This purpose of these programs are to: 1. To create and retain jobs in the State of Minnesota, including construction jobs, 2. To allow for private construction on a project to commence before July 1, 2011, and 3. To allow for private construction to occur which would not have commenced without the assistance. Enacted by the City Council of the City of Stillwater, Minnesota this 15th day of February, 2011. CITY OF STILLWATER ATTEST: Ken Harycki, Mayor Diane F. Ward, City Clerk Memo TO: Mayor Harycki and Council From Stuart W. Glaser, Fire Chi Data February 8, 2011 Re: Cost Recovery Rate Schedule Background Council discussed the concept of approving a cost recovery rate schedule during the January 18 Council Meeting. Attached is the proposed 2011 rate schedule developed for fire department personnel and equipment Council Action Council approval of rate schedule as presented. Stillwater Fire Department Rate Schedule 2011 The Stillwater Fire Department may bill for services when applicable. The following items are the approved cost rates per Stillwater City Council action. 1. Personnel a.) Fire Chief $64.00 /hour b.) Deputy Fire Chief $53.00 /hour c.) Captain $34.00 /hour d.) Firefighter /Engineer $32.00 /hour e.) Paid -on -call Officer $15.00 /hour f.) Paid -on -call Firefighter /Engineer /EMT /First Responder $13.00 /hour g.) Support Staff $32.00 /hour * Cost per hour rate includes: • Hourly rate • Benefits — (where applicable) — FICA, Medicare, PERA, Health & Life • Property /Casualty Insurance • Workers Compensation Insurance • Training & Personal Protective Equipment 2. Appartus /Equipment a.) Aerial /Ladder Truck $350.00 /hour b.) Engine /Pumper $300.00 /hour c.) Rescue $250.00 /hour d.) Water Tender $200.00 /hour e.) Wildland /Grass Rig $150.00 /hour f.) Boat $125.00 /hour g.) Chief Vehicle $100.00 /hour h.) Utility Vehicle $100.00 /hour i.) Mobile Command Trailer $100.00 /hour j.) Utility Trailer $ 75.00 /hour K.) Mobile Generator $ 75.00 /hour * Cost per hour rate includes: • Apparatus or Equipment • Equipment on vehicle • Fuel • Radios /phones /mobile computers • Insurance • Vehicle depreciation • Replacement costs • Facility costs Stillwater Public Works 2011 Equipment Rate Schedule 1 Ton Trucks 2007 Total 11 24" HYD PLANER Rate 004 1997 CHEVROLET C3500 TRUCK 5.7 1 TON 25.00 $ /hr 007 2001 FORD F350 Superduty 6.8L w/ Crane 30.00 $ /hr 008 2007 CHEVROLET 3500 HD 1 TON 25.00 $ /hr 009 2008 CHEVROLET 3500 DUMP TRUCK 25.00 $ /hr 013 2007 CHEVROLET 3500 HD 1 TON 25.00 $ /hr 016 2000 FORD F450 SUPERDUTY 1 TON 25.00 $ /hr 017 2001 FORD F450 SUPERDUTY 1 TON 25.00 $ /hr 018 2001 FORD F450 SUPERDUTY 1 TON 25.00 $ /hr 020 2007 CHEVROLET 3500 DUMP TRUCK 25.00 $ /hr 065 2006 CHEVROLET CK3500 1 Ton /with crane 30.00 $ /hr 066 2006 CHEVROLET CK3500 1 Ton 25.00 $ /hr Asphalt Equipment 2007 Total 8 MOWER DECK Rate 035 2003 CIMLINE 230 MAGMA PATCHER/CRACK FILLER 35.00 $ /hr 059 1980 ROSCO VIBRASTAT III (ROLLER) 35.00 $ /hr 067 2001 SPAULDING RMV "HOT PATCHER" 35.00 $ /hr 070 1999 WACKER GOUNDPOUNDER BS521 5.00 $ /hr 074 1987 AMERICAN PNEUMATIC GROUNDPOUNDER 131 2.00 $ /hr 075 2006 MIKASA PLATE PACKER MVC- 88VGHW 6.00 $ /hr 076 2000 WACKER PLATE PACKER 6.00 $ /hr 081 2007 SPAULDING 4TD Hot Patcher 35.00 $ /hr Attachments Total 16 Rate 036 -A1 2007 BOBCAT 24" HYD PLANER 37.50 $ /hr 037 -A1 BOBCAT 68 ANGLE BROOM 9.00 $ /hr 037 -A2 BOBCAT PAN BROOM SWEEPER 60 12.50 $ /hr 037 -A3 BOSS TRAIL SANDER 0.00 $ /hr 037 -A4 BOBCAT V -BLADE 72 SNOWPLOW 9.00 $ /hr 041 -A1 JOHN DEERE 370 HEAVY DUTY FLAIL MOWER 9.00 $ /hr 041 -A2 JOHN DEERE SWEEPSTER 6' BROOM 9.35 $ /hr 041 -A3 FRONTIER BOX SCRAPER 5.00 $ /hr 041 -A4 GANDY SEEDER 100 -7FP 5.00 $ /hr 043 -A2 SNOW WOLF SNOWPLOW SKID STEER 9.00 $ /hr 043 -A3 FFC 6' SKIDSTEER BROOM LAF2873 9.00 $ /hr 046 -Al 2007 TORO BLOWER 9.00 $ /hr 046 -A2 2007 TORO MOWER DECK 0.00 $ /hr 052 -A1 ERSKINE SNOWBLOWER 2418 9.00 $ /hr 052 -A2 2000 LOWE EARTH AUGER 1200E 7.50 $ /hr 055 -Al JOHN DEERE TILLER 450 0.00 $ /hr Backhoes Total 2 Rate 025 1987 SCHAEFF HS40 BACKHOE PERKINS 50.00 $ /hr 026 2003 CASE 590 SUPER M - CASE Backhoe 50.00 $ /hr Stillwater Rates 1 of 4 2/10/2011 Compressors Total 2 Rate 053 INGERSOLRAND 175 COMPRESSER (DEUTZ) 15.00 $ /hr 054 2001 INGERSOLRAND 185 COMPRESSER 3.9LJD 15.00 $ /hr Dump Trucks (Single Axle) Total 4 Rate 003 2003 STERLING L8500 PLOW TRUCK CAT3126 40.00 $ /hr 005 2006 STERLING PLOW TRUCK 40.00 $ /hr 015 2000 STERLING L8500 PLOW TRUCK 3126 CAT 40.00 $ /hr 034 2005 STERLING L 8500 Plow Truck 40.00 $ /hr Dump Trucks (Tandem Axle) Total I Rate 012 2007 STERLING LT9500 PLOW TRUCK 65.00 $ /hr Generators Total 5 Rate 048 1995 ONAN 67KW GENSET (DOME) 30.00 $ /hr 049 1998 ONAN 100DGDB 67KW GENSET (MYRTLE) 30.00 $ /hr 050 1998 ONAN 80KW GENSET(RUTHERFORD) 30.00 $ /hr 060 VANTAGE GENERATOR 5000 5.00 $ /hr 072 HONDA GENERATOR EG3500X 5.00 $ /hr Graders Total 2 Rate 031 1986 JOHN DEERE 670B GRADER 75.00 $ /hr 032 1995 CHAMPION 710A GRADER 5.9 CUMMINS 75.00 $ /hr Loaders Total 4 Rate 027 2008 CASE 621E LOADER 65.00 $ /hr 028 1999 CASE 621C 5.91- CUMMINS /CASE Loader 65.00 $ /hr 029 2002 CASE 521D 3.91- CUMMINS /CASE Loader 65.00 $ /hr 030 2009 CATERPILLAR 928HZ Loader 65.00 $ /hr Miscellaneous Equipment Total 9 Rate 041 2010 JOHN DEERE 4720 TRACTOR 25.00 $ /hr 042 2008 TORO 4200 (WORKMAN "G ") Utility Veh 20.00 $ /hr 056 2005 SMITHCO SWEEPSTAR 60 76- 000 -CF GroundsSweeper 5.00 $ /hr 062 2008 SNOW GO MP3D SNOWBLOWER 65.00 $ /hr 063 2003 KOMATSU 15 F615HT -17 Forklift 21.00 $ /hr 069 2006 NORTON COREDRILL DS5 5.00 $ /hr 073 STONE CONCRETE MIXER 65CM 5.00 $ /hr 080 1993 JOHN DEERE 1800 SPRAYER 26.00 $ /hr 084 1975 HOBART 303 Welder 10.00 $ /hr Stillwater Rates 2 of 4 2/10/2011 Mowers Total 8 Rate 023 1994 SMITHCO SWEEPSTAR 60 Grounds Sweeper 26.00 $ /hr 033 2005 EXMARK XP 60 MOWER 26.00 $ /hr 045 2004 TORO 4000D GROUNDSMASTER Mower 26.00 $ /hr 046 2007 TORO 7210 Mower /Snowblower 26.00 $ /hr 047 2005 EXMARK XP DIESEL 72 Mower 26.00 $ /hr 055 2003 JOHN DEERE X595 3010D004 Mower 26.00 $ /hr 082 2007 GRAVELY RAPID M rough cut mower 10.00 $ /hr 083 DR Mower 10.00 $ /hr Pickups Total 8 Rate 001 2001 CHEVROLET K1500 PICKUP 4.81- 15.00 $ /hr 002 2001 CHEVROLET K1500 PICKUP 4.81- 15.00 $ /hr 010 2006 CHEVROLET 2500HD 4WD PICKUP 15.00 $ /hr 014 2000 FORD F250 PICKUP 4X4 15.00 $ /hr 019 2002 CHEVROLET C1500 Silverado 4.31- Pickup /Crew Cab 25.00 $ /hr 021 1997 CHEVROLET C1500 PICKUP 15.00 $ /hr 022 2007 CHEVROLET 1500 Truck Pickup Crew Cab 25.00 $ /hr 064 1995 FORD F -150 XL Pickup w/ Tank & Spraybar 25.00 $ /hr Pumps /Hoses Total 4 Rate 068 CRISAFULLI PUMP 12" 0.00 $ /hr 071 HONDA TRASH PUMP WT30X WY12 5.00 $ /hr 079 2002 INSTAPRIME 8" MP8 pump 36.00 $ /hr 085 WACKER TRASH PUMP PT3 5.00 $ /hr Sewer Video Truck Total 1 Rate 006 2009 CHEVROLET 4500 1 -ton Van 150.00 $ /hr Skidsteers /Bobcats Total 4 Rate 036 2010 BOBCAT 5650 Skid Steer Loader 35.00 $ /hr 037 2005 BOBCAT BOBCAT 5600 TOOLCAT 30.00 $ /hr 043 2000 CASE 1840 3.91- CUMMINS /CASE Skid Steer 30.00 $ /hr 052 1999 CASE 1840 CASE SkidSteer /At Rec Center 30.00 $ /hr Stumpgrinder /Woodchipper Total 2 Rate 038 2004 VERMEER SC252 Stump Grinder 25.00 $ /hr 051 2001 VERMEER BC1250 Perkins Wood Chipper 45.00 $ /hr Sweepers Total 2 Rate 039 2005 ELGIN SWEEPER (SW -1B- M.H.D. -IV) 75.00 $ /hr 040 2008 ELGIN Crosswind J+ Sweeper 75.00 $ /hr Stillwater Rates 3 of 4 2/10/2011 Trailers $62.09/hr Total 7 $45.84/hr Rate 103 -T 2007 BIG TOW TRAILER /SKIDSTEER 6.25 $ /hr 104 -T 2010 FELLING TRAILER 6.25 $ /hr 105 -T 1997 TOP TRAILER (SKID STEER) 5.00 $ /hr 106 -T HM RED SINGLE AXLE 5.00 $ /hr 107 -T 1989 AATT TRAILER 5.00 $ /hr 108 -T 1983 HM TRAILER 5.00 $ /hr 109 -T 1967 SNOW TRAILER 5.00 $ /hr Vactor Total 1 Rate 024 1998 FREIGHTLINER JETTER - FL80 3126 CAT 150.00 $ /hr 2011 Stillwater Public Works Labor Rates These are estimated rates; actual rates will vary by personnel. Public Works Director $62.09/hr Public Works Superintendent $45.84/hr Asst City Engineer $50.87/hr Engineer Technician III $36.07/hr Lead Worker $33.25/hr Mechanic $33.25/hr Maintenance Worker III $30.99/hr Maintenance Worker IV $31.93/hr Secretary $31.04/hr Stillwater Rates 4 of 4 2/10/2011 ADOPTING THE COST RECOVERY RATE SCHEDULE FOR THE FIRE AND PUBLIC WORKS DEPARTMENTS WHEREAS, the City Council, at their January 18, 2011 meeting, deemed it necessary for the City Departments to create a rate schedule for personnel and equipment should the cost recovery of certain City services be necessary; and WHEREAS, the Fire and Public Works presented the cost recovery rates to the City Council on February 15, 2011 for consideration. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the attached cost recovery rates for the Fire and Public Works Departments are hereby adopted. Adopted by the Stillwater City Council this 15` day of February, 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk R P 7 N 4 City Council REPORT DATE: February 10, 2011 ITEM: Downtown Stillwater Fagade Program MEETING DATE: February 15, 2010 REVIEWERS: City Administrator, City Attorney, and Community Development Director PREPARED BY: Michel Pogge, City PlannerA11,00 BACKGROUND As discussed at the Council's February 1St meeting, staff has been working on developing a Downtown Stillwater Facade Program using increment from TIF District #1. This is just one way cities are using TIF to encourage appropriate facade renovations within historic districts. In fact, a fagade renovation program was an item originally listed in the City's Tax Increment Financing Plan from 1985. The purpose of this program is to encourage property owners to make appropriate facade improvements to historic buildings in downtown Stillwater in order to highlight Stillwater's rich architectural heritage as well as maintain and enhance the vibrancy of the City's downtown area. Attached are the guidelines and information package staff developed for the program. Some of the key highlights of the program include: 1. All commercial structures at least 50 years or older and located in the Downtown Stillwater Design Review Area are eligible. The attached map shows the boundary of the Downtown Stillwater Design District (in orange). 2. The total amount of available funds for this program is $500,000. Downtown Stillwater Facade Program February 10, 2011 Page 2 3. The funding will be in the form of a grant or a grant /loan combination. Eligible projects may also be eligible for historic building tax credits. a. Grant that covers 25 % of a project's cost up to the amount of $25,000. b. Loans (in the form of a special assessment) would be available for up to $75,000 to cover the remaining project costs. Special assessments are for a period not to exceed 15 years and shall bear interest of 3.25 %. c. A substantial rehabilitation completed on an eligible historic building would also be eligible for a 20% Federal Tax Credit and a 20% State Tax Credit. This incentive equals up to 40% of a project's overall cost. 4. Per state rules, properties in TIF District #1 (shown in red on the attached map) need to be entered into contract for the project by December 31, 2011. For other properties outside TIF District #1, projects must start construction by June 30, 2011 to be eligible. 5. The initial cut off for applications for the program is proposed to be April 15, 2011. Applications would go to the Heritage Preservation Commission who would rank the applications and make a recommendation to the City Council on funding. The Council would then make the final decision on which project would be funded. A second round would be available if funding remained after the first round. RECOMMENDATION The City Council approve the attached guidelines for the Downtown Stillwater Facade Program. I The overall recommended funding formula was changed from what was presented to the Council on Feb l Originally the program proposed to cover all design professional fees up to $10,000 and to provide up to $75,000 for physical improvements in the form of a 20% grant and 80% loan. To simply the program for property owners and due to time constraints set out in state statue, staff believes that it is more appropriate to combine the funding into one set amount, allow for up to 10% in design professional fees per project, and to increase the grant to 25% to cover the change related to design professional fees. -- illwater ago THE eiRTHPLACE OF MiNNE&OTA Downtown Fagade Improvement Program Information Packet and Application Forms Contact: City of Stillwater Community Development Department Attn: Mike Pogge 216 North Fourth Street Stillwater, Minnesota 55082 PHONE: 651 - 430 -8822 e -mail: mpogge @ci.stillwater,mn.us WEBSITE: www.ci.stillwater.mn.us ter 7 H F R i RTH I AC' F, O M � N N E SOT A DOVVOfO8Vn Fa�@de|ONprove0Me0t Program Program Guidelines In order to encourage building owners to make fa�acle improvements to historic buildings in Downtown Stillwater, the City of Stillwater is announcing the Downtown Fa�a6eImprovement Program for commercial (income producing) buildings over 50 years of age within the City's Downtown Stillwater Design Review District. Limited funding is available and an application process is required. Program Description: The purpose of this Facade Program is to make appropriate fa�ade improvements to historic buildings in downtown Stillwater in order to highlight Stillwater's rich architectural heritage as well as maintain and enhance the vibrancy of the City's downtown Eligible Improvements: Eligible improvements (subject to City approval) must be visible from the public realm, and include, but need not be limited to: • replacement of missing decorative features • rehabilitation or replacement of historic roof lines include corbels of stone and brick, parapets of stone, brick, metal, or wood, and a variety of other decorative features • rehabilitation or replacement of doors and windows • removal of non-historic materials or additions • historic awnings • approved exterior lighting • historic preservation-related maintenance which requires specialized care or expertise, including tuck-pointing and cleaning • design and engineering fees related to the proposed improvements (maximum 10% of total costs) Ineligible work includes, but may not be limited to: • Any interior work • Work done to a building's roof • Landscape improvements • Plants • Building improvements not visible from the public realm • Building additions / new construction • Improvements completed or in progress at the time of application • Building acquisition • Exterior painting, except for painting related to other eligible improvements • Routine maintenance CITY HALL: 210 NORTH FOURTH STREET °8T|LLVVATER. MINNESOTA 55O82 Downtown Facade Improvement Program Program Guidelines Page 2 of 3 Buildings that are currently eligible: Any building that is at least 50 years of age or older in the Downtown Stillwater Design Review District. Priority will be given to buildings listed individually on the National Register of Historic Places and buildings listed as a contributing building to the Stillwater Commercial Historic District as listed on the National Register of Historic Places. Program Funding: Funds for this program will be provided through Tax Increment Financing — District #1. The total amount of available funds for this program is $500,000. The funding will be in the form of grants and a grant loan combination. A grant that covers 25% of a project's cost up to the amount of $25,000 is available. Loans (in the form of a special assessment) are available for up to $75,000 to cover the remaining project costs. Special assessments are for a period not to exceed 15 years and shall bear interest of 3.25 %. Who May Apply: Property owners. Application /Approval Process: Applications will be reviewed and ranked by the Heritage Preservation Commission for the City Council, which has final funding authority. Building owners who are interested in participating in this year's program must submit a complete set of application materials in order to be considered for funding. The City has sole authority to determine eligibility of proposed work, and confirm that work has been completed correctly. All proposed fagade improvements must meet the Secretary of Interior Standards for Rehabilitation of Historic Buildings. Funding on approved fagade improvement projects may be withdrawn if any portion of the project changes substantially from what was approved by the City, without receiving prior consent. Applications must be submitted by 2:30 PM on April 15. 2011 to the Stillwater Community Development Department in order to be eligible to participate in this program. Contact Information: For more information or an application form, contact Mike Pogge at 651- 430 -8822 or mpogge @ci.stillwater.mn.us. City of Stillwater Community Development Department 216 First St N Stillwater, MN 55082 PROGRAM GUIDELINES & REQUIREMENTS Terms: 1. Up to three (3) payments shall be available. A ten percent payment is available after a building permit is issued for a project. Additionally payments are available at 50% and 100% project completion. Sufficient documentation and invoices are required to be submitted to support payment requests. The City shall be the sole decision maker on when a project has reached 50% completion and is eligible for a first payment. The 50% payment shall be no more than half of any remaining funds allocated to the project. Final payment shall be authorized once the work has been completed and final inspection and approval by the City has occurred. 2. Reimbursement shall be made only on improvements specifically approved by the City. Downtown Facade Improvement Program Program Guidelines Page 3 of 3 3. The City reserves the right to withdraw funds on any portion of a project that changes substantially from what was approved without first receiving prior consent form the City. Such consent is to be given by the Community Development Director, in consultation with the City Planner or the Stillwater City Council, depending on the nature of the change. 4. The success of this program is dependent on timely completion of projects. First round funding awards will be approved by the Stillwater City Council by no later than May 17, 2011. Construction for projects outside TIF District #1 must start by July 1, 2011 per State Statues. Projects within TIF District #1 must start by December 31, 2011. The City reserves the right to reallocate an award if construction has not started in a timely manner. 5. Loans are in a form of a special assessments and shall be for a period not to exceed 15 years. Assessments shall bear interest of 3.25 %. 6. If a grant paid out by the City and the project is not ultimately completed, then the grant converts to a special assessment (loan). The special assessment is required to be repaid over 15 years with an interest rate fixed at 3.25 %. Approval of Work: The City will have sole authority to determine eligibility of proposed work and confirmation of completed work. Certain work may be required or precluded as a condition of funding. Other Approvals: Participants will be responsible for obtaining necessary regulatory approvals, City building permits, and other necessary permits. All work must comply with City, State and Federal regulations. Selection Methods: The City's Heritage Preservation Commission may utilize ranking systems or other determining factors to assist in the selection process depending on availability of funds and the number of applicants. A ranking system may include, but may not be limited to: historic significance and integrity of the property, demonstrated need, and the project's scope of work and compliance with historic standards. Such ranking systems may be modified at any time to meet the goals of the City. Approvals will be based on available funding, and the applicant's ability to complete the proposed project in a timely manner. Construction Contract: All construction contracts will be between the participating building owner and contractor. All contractors must be registered and bonded by the State of Minnesota and licensed by the City. Course of Construction Insurance: Participants will provide a Certificate of Insurance evidencing liability insurance for the construction period in an amount and through a carrier acceptable to the City, naming "City of Stillwater" as an Additional Insured. Property Insurance: Participants will provide a Certificate of Insurance, during the term of the special assessment period, evidencing property coverage for "improvements" in an amount not less than the value of the improvements. Schedule for the Downtown Faccade Imr)rovement Proaram Wed. Feb 16, 2011 Program press release issued. Feb 16 - April 15, 2011 Preparation of 2009 -2010 Facade Improvement Program Application by Building owner: preparation of project scope, cost estimates and Heritage Preservation Commission (HPC) Design Review Application. HPC staff works with building owners to insure compliance with HPC Guidelines. Tue March 1, 2011 Meeting to review program both 10 AM and 5 PM. Stillwater City Hall April 15, 2011 at 2:30 PM Deadline for first round review of Facade Improvement Program Applications May 2, 2011 Heritage Preservation Commission's review and ranking of Facade Improvement Program applications. May 17, 2011 City Council approval of projects for funding and preliminary special assessments. May and June 2011 Owners obtain construction permits. July 1, 2011 Deadline to start projects outside TIF District #1 (see enclosed map). Sept 14, 2011 at 2:30 PM Deadline for second round review (if needed) of Facade Improvement Program Applications Oct 1, 2011 Heritage Preservation Commission's review and ranking of second round review Facade Improvement Program applications. Oct 16, 2011 City Council approval of projects of second round for funding and preliminary special assessments. Nov and Dec 2011 Owners obtain construction permits (Second Round) Dec 1, 2011 Deadline to submit last invoices for projects outside TIF District #1 (see enclosed map). Dec 20, 2011 Last date that the City can make payments on projects outside TIF District #1 (see enclosed map). Dec 31, 2011 Deadline to start projects inside TIF District #1 (see enclosed map). June 22, 2012 Deadline to submit last invoices for projects inside TIF District #1 (see enclosed map). July 3, 2012 Last date that the City will make payments on projects inside TIF District #1 (see enclosed map). Tax Increment Financing (TIF) District #1 and Downtown Design Review District wE 200 0 s 200 400 Fe 0;32030 City Limit Right -of -Way l Open Water Downtown stiiuwater Design Review Area IM TIF District #1 Feb 9, 2011 -- illwater 0 1 O N� mom TH Ei RTfi F 1 A r F , O F M ? N N E S OTA Downtown Fagade Improvement Program Program Checklist To be considered for the program, applicants need to submit the following items: ❑ Facade Improvement Request Letter (1 copy — word version available on City website) ❑ Agreement for installation of improvements and waiver of special assessment appeal (1 copy — word version available on City website) ❑ Design review applicant and supporting documents for the HPC's review (14 copies) All documents are available on the City's website (www.ci.stillwater.mn.us) under Current Projects (left hand side of webpage)/Downtown Fagade Program. CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • VVEBSITE: wvNj.ci.sfil1water,mn.us Case No: Date Filed: Receipt No.: Fee: $25.00 DESIGN REVIEW APPLICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. Photos, sketches and a letter of intent is required. All supporting material (i.e. photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Fourteen (14) copies of all supporting materials is required. After Heritage Preservation approval, there is a 10 -day appeal period. Once the 10 -day appeal period has ended, the applicant will receive a design review permit which must be signed and submitted to the City to obtain the required building permits. All following information is required . PROPERTY IDENTIFICATION Address of Project Assessor's Parcel No. Zoning District Description of Project in detail "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply with the permit Y it is granted and used" If representative is not property owner, then property owner's signature is re4uired Property Owner. Representative Mailing Address Mailing Address City State Zip City State Zip Telephone No. S: \Planning \design review permit.wpd April 12, 2002 Telephone No. Use the following versions of the 1) Facade Improvement Request Letter and 2) Agreement for installation of improvements and waiver of special assessment appeal when requesting BOTH a grant and a special assessment (loan). FACADE IMPROVEMENT REOUEST LETTER: NOTE: This is required is you are requesting a special assessment (loan) to complete the proiect. February 11, 2011 City of Stillwater Michel Pogge 216 Fourth St N Stillwater, MN 55082 Re: Property Identification (PID) NO. : Historic Building Name, if known: Current Building Name: Dear Mr. Pogge: This letter will serve as a formal request to begin the assessment process to undertake certain fagade improvements at our building located at , Stillwater, MN 55082. The total construction cost is estimated to be $ We are requesting $ (75% of construction costs) in the form of an assessment and $ (25% of construction cost) in the form of a grant. The project scope includes: (List in detail) I understand that I am responsible for contracting for the fagade improvements and will be responsible for presenting invoices and mechanics lien waivers for payment of the same. It is also my understanding that, in the event this project is abandoned by me and the City reimbursed me for any portion of the project, then any grant amount will convert to a special assessment. It is also my understanding that, in the event this project is abandoned by me, I will reimburse all costs incurred by the City relating to this Assessment. In addition, I hereby waive my rights to a public hearing and by rights to an appeal of this assessment. I have submitted my plans, cost estimate and HPC application. Attached is a copy of the title insurance commitment, which shows that I am the record owner /s of the above property. If you have any questions or if you need additional information, please feel free to contact me. Sincerely, Signature of Owner /s:_ Building Owner Name: Address: Telephone: Email: DOWNTOWN FACADE IMPROVEMENT PROGRAM AGREEMENT FOR INSTALLATION OF IMPROVEMENTS AND WAIVER OF SPECIAL ASSESSMENT APPEAL The undersigned (is /are) fee owner(s) (hereinafter referred to as "Owner ") of property at Stillwater, MN 55082 legally described on attached Exhibit A (hereinafter referred to as the "Subject Property "). Owner enters into this agreement and waiver on behalf of himself, his successors and assigns. As a part of this project, Owner has petitioned the City of Stillwater to assess the costs of making certain improvements to the fagade of the building located on the Subject Property in accordance with city policy regarding fagade improvement assessments. 4. Owner hereby waives any and all rights he /she may have to a public hearing concerning the proposed improvements and assessment. 5. Owner has been informed that the estimated assessment amount for the construction of this improvement is $ (100% of approved construction estimate) to be fully repaid at the 3.25 percent interest rate (simple interest) over 15 years, and that such payments would be collected as an assessment against the Subject Property. A breakdown of these assessment costs are as follows: Approved construction estimate and Total Estimate Assessment Amount(Excludes interest of 3.25 %) .....................$ Assessment will only be 75% of the approved constriction estimate if a project is completed per agreed project scope. 6. If the assessment amount actually levied against the Subject Property is equal to or less than the estimated assessment amount, Owner hereby waives any right he may have to contest the validity of or appeal from the special assessments plus interest including any procedural or substantive rights pursuant to any City Charter requirements, City Code requirements, Minnesota Statutes Chapter 429, or any other statutes, constitutions, laws of judicial decisions of the State of Minnesota or the United States. 7. If such improvements are approved and constructed, Owner agrees on behalf of himself, his successors or assigns that such public improvements would be of special benefit to the Subject Property in at least the amount of the estimated assessment plus interest charges set forth in Paragraph 6. 8. Owner agrees to be responsible for the payment of the difference between the approved estimated construction costs and the actual construction costs, in the event the actual construction costs exceed the approved estimated costs. 9. Owner agrees and understands that during the course of this project any review and approval by a City division or department is granted only in its capacity of administering and enforcing existing relevant codes. Any such approval is only as to compliance with the codes. Such approval does not create a special duty to the owner and is not a warranty of quality of materials and workmanship. Attachments: Exhibit A: Legal Description Attached By: Property Owner: (PRINT NAME) By: Property Owner: Address: (PRINT NAME) Stillwater, MN 55082 Notary Public Date Subscribed to an sworn to this day of , 20 Notary Stamp Use the following versions of the 1) Facade Improvement Request Letter and 2) Agreement for installation of improvements and waiver of special assessment appeal when requesting ONLY a grant. FACADE IMPROVEMENT REOUEST LETTER: NOTE: This is required if you are requesting ONLY a grant to complete a portion of the proiect. February 11, 2011 City of Stillwater Michel Pogge 216 Fourth St N Stillwater, MN 55082 Re: Property Identification (PID) NO. : Historic Building Name, if known: Current Building Name: Dear Mr. Pogge: This letter will serve as a formal request to begin the assessment process to undertake certain facade improvements at our building located at , Stillwater, MN 55082. The total construction cost is estimated to be $ We are requesting $ (25% of construction cost) in the form of a grant. The project scope includes: (List in detail) I understand that I am responsible for contracting for the fagade improvements and will be responsible for presenting invoices and mechanics lien waivers for payment of the same. It is also my understanding that, in the event this project is abandoned by me and the City reimbursed me for any portion of the project, then the grant will convert to a special assessment. In addition, I hereby waive my rights to a public hearing and by rights to an appeal of this assessment. I have submitted my plans, cost estimate and HPC application. Attached is a copy of the title insurance commitment, which shows that I am the record owner /s of the above property. If you have any questions or if you need additional information, please feel free to contact me. Sincerely, Signature of Owner /s: Building Owner Name: Address: Telephone: Email: DOWNTOWN FACADE IMPROVEMENT PROGRAM AGREEMENT FOR INSTALLATION OF IMPROVEMENTS AND WAIVER OF SPECIAL ASSESSMENT APPEAL The undersigned (is /are) fee owner(s) (hereinafter referred to as "Owner ") of property at Stillwater, MN 55082, legally described on attached Exhibit A (hereinafter referred to as the "Subject Property "). 2. Owner enters into this agreement and waiver on behalf of himself, his successors and assigns. 3. As a part of this project, Owner has petitioned the City of Stillwater to assess the costs of making certain improvements to the fagade of the building located on the Subject Property in accordance with city policy regarding fagade improvement assessments. 4. Owner hereby waives any and all rights he /she may have to a public hearing concerning the proposed improvements and assessment. If the project is not completed and the City has paid the Owner for any portion of the project, then the grant shall convert to a special assessment. Owner has been informed that the estimated assessment amount for the construction of this improvement is $ (25% of approved construction estimate) to be fully repaid at the 3.25 percent interest rate (simple interest) over 15 years, and that such payments would be collected as an assessment against the Subject Property. A breakdown of these assessment costs are as follows: Approved construction estimate ........................$ Total Estimated Assessment Amount (25% of approved construction estimate. Excludes interest of 3.25 %)... $ Assessment will only occur if a project is NOT completed per agreed project scope. 6. If the assessment amount actually levied against the Subject Property is equal to or less than the estimated assessment amount, Owner hereby waives any right he may have to contest the validity of or appeal from the special assessments plus interest including any procedural or substantive rights pursuant to any City Charter requirements, City Code requirements, Minnesota Statutes Chapter 429, or any other statutes, constitutions, laws of judicial decisions of the State of Minnesota or the United States. 7. If such improvements are approved and constructed, Owner agrees on behalf of himself, his successors or assigns that such public improvements would be of special benefit to the Subject Property in at least the amount of the estimated assessment plus interest charges set forth in Paragraph 6. 8. Owner agrees to be responsible for the payment of the difference between the approved estimated construction costs and the actual construction costs, in the event the actual construction costs exceed the approved estimated costs. 9. Owner agrees and understands that during the course of this project any review and approval by a City division or department is granted only in its capacity of administering and enforcing existing relevant codes. Any such approval is only as to compliance with the codes. Such approval does not create a special duty to the owner and is not a warranty of quality of materials and workmanship. Attachments: Exhibit A: Legal Description Attached By: Property Owner: (PRINT NAME) By: Property Owner: Address: (PRINT NAME) Stillwater, MN 55082 Notary Public Date Subscribed to an sworn to this day of , 20 Notary Stamp February 11, 2011 Dear Council Members: The Minnesota Department of Health is currently in the process of changing indoor air quality level standards and the testing procedures for doing so in Minnesota's indoor ice. arenas. The new rules will have ice arenas' test more frequently and make them maintain lower levels of carbon monoxide and nitrogen dioxide throughout their facilities. The Recreation Center currently uses a handheld Drager testing system to test for carbon monoxide and nitrogen dioxide. Our current Drager testing system is worn out and out dated. The Drager system uses single -use glass tubes that are not only costly, but more importantly, not able to accurately measure up to The Minnesota Department of Health's new standards. In other words, the Drager system we currently use is only capable of taking a "snap- shot" of what is really happening with the air quality in our facility. We are working closely with The Minnesota Department of Health and are currently testing a product in our Blizzard Rink which continuously monitors the air quality in that part of our facility. The product is manufactured by a company called PPM. So far we are very pleased with the performance of this product. It has met and exceeded our expectations, as well as those of the Minnesota Department of Health. This PPM product is continuously monitoring twenty -four hours a day, seven days a week, and is extremely accurate down to parts - per - million. It is able to turn on ventilators when needed, and send an alarm if levels stay high. It also does not ventilate if it is not needed, which in turn will save our facility in refrigeration load and in conditioning air (dehumidification.) The PPM System is a comprehensive system that has been certified by the Department of Health. As you can see, there are numerous benefits to ventilating at correct levels, including patron safety and substantial energy savings as well. Again, the main reason to purchase this equipment is for the health and safety of our patrons. I believe this is the most effective equipment on the market and will serve our rinks and customers well. Sincerely, Douglas Brady St. Croix Valley Recreation Center Facility Manager CAM, CAO, CAP Precision Quality Consulting 22.18 Midlothian Road Roseville, MN 551.2.3 653.- 636 -9240 Email: Andersonice3.@aol.com Quotation Customer Name: Date: Contact: City Of Stillwater MN March 26, 2010 Doug Brady Job Name: Quotation Reference: Freight: St. Croix Valley Rec., Smaller Units Qutoation See Below Lilly Lake Repeater $150 Quantity Description Price Extended Pricin 3 PPM Monitor: Temperature, RH, CO2, NO2 $3200 $9600 1 PPM Monitor Software Package $1500 $1500 1 Repeater $150 $150 1 Additional ZigBee USB Stick — for additional site. $70 $70 3 Relay Units with 3 each alarm relays. $900 $2700 Additional Charge Estimates: Freight/Duty: $75 Installation/Start Up: Included Sales Tax: Additonal Quotation Total: $14095 Pricing valid for 30 days. Notes: Start up includes a single day for the installation of the software and units, and training. Need to have a computer that has Microsoft XP Professional working to run software. MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineerv-A?" DATE: February 11, 2011 RE: Feasibility Study for the 2011 Street Improvement Project Project No. 2011 -02 INTRODUCTION Based on the 2010 Pavement Management Plan, a feasibility study of the following streets was authorized by Council on November 16, 2010. Pavement reconstruction Wilkins Street (Owens Street to First Street) Oak/Oakes Street (Highway 5 to dead end) Amundson Drive, Amundson Lane, Amundson Circle, Amundson Court, Amundson Place, Dallager Court, Fischer Circle, West Sycamore Street (Owens Street to Stonebridge Trail), North Center Street (Saint Croix Avenue to Sycamore Street), West Saint Croix Avenue (Owens Street to Center Street) Mill and Overlay • West Linden Street (Echo Lane to Owens Street), North Center Street (Linden Street to Meadowlark Drive), Robin Lane, Meadowlark Drive, South McKusick Lane • Towne Circle, McKusick Road Lane North • West Orleans Street (Harriet Street to 4th Street) EXISTING CONDITIONS The streets selected for reconstruction were rated in poor or worst condition in the 2010 Pavement Management Plan. The Amundson neighborhood includes Amundson Drive, Amundson Lane, Amundson Circle, Amundson Court, Amundson Place, Dallager Court, Fischer Circle, West Sycamore Street (Owens Street to Stonebridge Trail), North Center Street (Saint Croix Avenue to Sycamore Street), and West Saint Croix Avenue (Owens Street to Center Street). Wilkins Street was constructed in 1973, Oak Street/Oakes Street in 1982, the the Amundson neighborhood in 1983 (except Fischer Circle in 1986 and Sycamore Street in 1987). Pavement failure of these streets is exhibited by rutting, settling, and extensive cracking. The Amundson neighborhood (excluding Center Street) has existing concrete curb and gutter which is in good condition. Wilkins Street from Owens Street to 2 d Street is a Municipal State Aid street. State Aid streets are typically wider and must meet width standards for state aid streets. The minimum width for state aid streets is 38 -feet for parking on both sides, 32 -feet for parking on one side, and 26 feet with no parking. The streets selected for mill and overlay were primarily rated in fair condition in the 2010 Pavement Management Plan. Towne Circle and McKusick Road Lane North were constructed in 1983. The neighborhood on the south side of Lake McKusick (Meadowlark Dr., S. McKusick La., Robin La., Center St., Linden St.) was constructed in 1970 and the age of West Orleans Street wasn't determined. These streets show signs of deterioration, but have adequate structural strength to support a mill and overlay. They have existing concrete curb and gutter which is primarily in good condition. The Water Board has identified 15 galvanized water services throughout the project, primarily on Wilkins Street. These galvanized services were installed prior to the 1960s and have a high tendency to corrode and rupture. The water board also identied 5 fire hydrants for replacement. Three of the hydrants are an older style 4 -inch hydrant without available replacement parts and two others aren't functioning properly. The sanitary sewer mains on the project have been televised. The mains are in good condition except that the sewer mains in the neighborhood on the south side of Lake McKusick have some cracking and root intrusion. The storm sewer pipes are in good conditions, but the catch basins are deteriorated. PROPOSED PROJECT Pavement reconstruction The proposed work consists of limited storm sewer rehabilitation and the replacement of catch basins, galvanized water services, and identified fire hydrants. In accordance with the City storm water permit, reconstruction projects need to target infiltration of 1 /2 inch runoff from roadway surfaces. To achieve this requirement, pond improvements would be made to two of the ponds adjacent to Oak Glen Golf Course to provide infiltration. On Wilkins Street between Owens Street and 4"' Street it is proposed that infiltration basins be installed in bump -outs at the intersections. The bump -outs will also provide for traffic calming and pedestrian crossings. The existing pavement will be reclaimed (ground up with the existing aggregate) and used as a base course. New concrete curb and gutter will be installed on Wilkins, Center, and Oak/Oakes. Deteriorated curb will be replaced on streets with existing curb and gutter. New rings and seals will be installed on storm and sanitary sewer manholes to prevent future deterioration. The street will then be brought to grade and 4 inches of new bituminous will be installed. It is proposed to narrow Wilkins Street from Owens Street to 4 Street from an existing width of 42 feet to a width of 38 -feet to meet the minimum state aid design width for parking on both sides. On Wilkins Street between 4 Street and 1 Street it is proposed to reduce the width of the street from the existing width of 42 feet to a width of 32 feet due to the limited need for on street parking. Reducing the street width reduces project costs and storm water runoff. In order to narrow the street on the State Aid segment between 2 " and 4 parking on the north side of the street would be eliminated. There are three homeowners who live on corner lots on the north side of Wilkins who were contacted. The street narrowing and elimination of parking was supported by two of the three homeowners. It is proposed to narrow the street and eliminate parking adjacent to these two properties, but to leave on- street parking adjacent to the third property (see attached street width figure). Street width table on streets with new curb: Street Existing width Proposed Width Center Street (St. Croix Ave. to Sycamore St.) 24 feet 24 feet Oak/Oakes Street 24 feet 24 feet Wilkins Street (Owens St. to 200' east of 4 th St.) 42 feet 38 feet Wilkins Street (200' east of 4 1h St. to 1 S 42 feet 32 feet Trail or sidewalk improvements are proposed for Wilkins Street in accordance with the 2030 comprehensive plan. The plan calls for trail upgrades between 4 Street and William Street and new trail or sidewalk between William Street and Owens Street. A new trail from 4 Street to Owens Street would allow for a greater range of pedestrian uses and could connect with a future trail network. New sidewalk on the block between William Street and Owens Street would cost less and would complete a missing link in the sidewalk network. A questionnaire was sent to 40 residents on Wilkins Street between Owens Street and 4 Street and 20 responses have been returned. Relating to the first question about a new trail from 4th Street to William Street, 5 residents favor upgrading the sidewalk to a trail, while 15 residents favor leaving the existing sidewalks in place. On the second question about a new trail or sidewalk from William Street to Owens Street, 12 residents favor leaving the block as is with no trail or sidewalk, while 8 residents favor the installation of a trail or sidewalk. There are five alternatives presented for consideration: 1. Leave the existing sidewalk in place between 4 Street and William Street and do not install new trail or sidewalk between William Street and Owens Street. 2. Leave the existing sidewalk in place between 4 Street and William Street and install new sidewalk on one side of the street between William Street and Owens Street 3. Leave the existing sidewalk in place between 4 Street and William Street and add new sidewalk on both sides of the street between William Street and Owens Street. 4. Add new bituminous trail from 4th Street to Owens Street on one side of the street. 5. Add new bituminous trail from 4th Street to Owens Street on one side of the street and add new sidewalk on the other one side from William Street to Owens Street Mill and Overlay The mill and overly project will mill the top 1.5- inches of bituminous surface. Identified curb sections, catch basins, fire hydrants, and gate valve sections will be replaced as needed. Sanitary sewer manhole rings will be sealed and sewer mains will be lined at identified locations. Water quality improvements are not required for mill and overlay projects, but 3 rain gardens are proposed to improve water quality adjacent to Lake McKusick. A 2 -inch bituminous wear course will be placed, followed by completion items such as turf restoration. PROJECT COST AND FINANCING The budget for the 2011 Street Improvement Project is $1,950,000. The total estimated cost of the project is $1,926,000. This includes design, surveying, inspection, administration, and contingencies. Pavement reconstruction Estimated Cost: $1,444,000 (includes design, inspection, surveying, administration) According to the City Assessment Policy residential street improvements are assessed 50% to the property owner and the remaining 50% from City funds. Assessments for properties abutting state aid streets (Wilkins Street) should be equivalent to a standard 30 -foot wide City street. Assessments to replace galvanized water services would be 100% the cost of the property owner. For other properties, including the City owned parcels, the cemetery, the golf course, the school, and the commercial property, the assessments are based on front footages. The open space properties such as the golf course and cemetery would not be charged an assessment. The cost for the reconstruction includes $25,350 to replace 15 galvanized water services. In accordance with the assessment policy, the property owners with the galvanized services would pay the cost of $1,690 per service. The front footage assessment rate for commercial property (gas station) on Wilkins Street would be $65.17 per foot. The residential properties are proposed to be assessed by the unit method with assessments calculated as follows: Standard interior lot: 1 unit Vacant or sub - dividable lot: 1 unit to be deferred until lot is built on Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy Assessed properties would consist of 8 vacant properties, 7 multi- family properties, 1 commercial property, and 156 single family properties. The proposed unit assessments are based on the type of improvement. The preliminary assessments for the Amundson neighborhood and Oak/Oakes Streets is $3,800. The Wilkins Street residents would receive preliminary unit assessments of o $5,030 if no new trail or sidewalk is installed o $5,160 if sidewalk is installed on one side between Williams Street and Owens Street o $5,290 if sidewalk is installed on both sides between Williams Street and Owens Street o $5,470 if new trail is installed from 4 th Street to Owens Street on one side of the street o $5,600 if new trail is installed from 4 th Street to Owens Street on one side of the street and add new sidewalk on the other one side from William Street to Owens Street Mill and Overlay Estimated Cost: $482,000 (includes design, inspection, surveying, administration) There are 2 multifamily properties, 1 vacant lot, 1 institutional property, 54 single family properties, and 91 townhome properties. The Junior High School property would be charged a preliminary front footage assessment rate of $18.79 per foot. Different unit assessment rates are proposed for the townhouse area (Towne Circle and McKusick Road Lane North) and the single family residential area (Orleans, Meadowlark, Linden, Center, Robin, S. McKusick Ln.). The proposed preliminary unit assessment rate for the townhouses is $980 and for the single family residential area is $1,960. Proposed Preliminary Assessment Summary Table Street Assessment Rate Adjusted Front footage Assess. Units Assessment Amount Mill and overlay footage (Jr. High) $18.79/ foot 658 $12,364 Pvmt reconstruct commercial (gas stn) $65.17/ foot 95 $6,191 Mill and overlay single family res. $1,960/ unit 50.8 $99,568 Mill and overlay townhouse $980 /unit 91 $89,180 Reconstruct Amundson area and Oak $3,800/ unit 109.8 $417,240 Wilkins reconstruct (Option 5) $5,600 /unit 39.4 $220,640 Assessment Subtotal $845,183 City Capital Projects Fund (55 %) $1,055,467 Galvanized water $1690/ service 15 $25,350 Street Improvement Project Cost $1,926,000 Street Improvement Project Budget $1,950,000 Includes $10,000 for Wilkins width and $95,142 for open space parcels PROPOSED SCHEDULE (PRELIMINARY February 15 ........ ....................Feasibility Study February 24 ......... ...................Neighborhood meeting March 1 ......... .........................Public Hearing March 15 ........ ........................Approve plans April 19 ........ ..........................Award bid May through August ..............Construction September 6 ...... .....................Assessment Hearing RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2011 Street Improvement Project and order a public hearing to be held on March 1, 2010 at 7:OOPM. The Council should consider which of the five trail or sidewalk options is preferred for Wilkins Street. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2011- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2011 STREET IMPROVEMENT PROJECT, (PROJECT 2011 -02) PROPOSED WILK NS STREET WIDTHS EXISTING SIDEWALK WILKINS STREET TRAIL AND SIDEWALK OPTIONS PROPOSED SIDEWALK — PROPOSED TRAIL OPTION 1: NO NEW TRAIL OR SIDEWALK i E i E- w w U) F- w w F- co 2 Q J J w wt ;, WILKINS STREET CO w w w ONE SIDE OWENS w �w TO WILLIAM ST. _ = F w .. _.. F- WILKINS STREET F- ,.. O F- F- Q �� ..�.._ _ �F- �.... _. LL w w. �' F- w � w , Q_ Q LL j _ .. ...... i OPTION 4: NEW TRAIL ON ONE SIDE OWENS ST. TO 4TH ST. OPTION 2: NEW SIDEWALK ON ONE SIDE OWENS ST. TO WILLIAM ST. TO WILLIAM ST. w F w .. _.. F- WILKINS STREET F- WILKINS STREET F- ` w �� ..�.._ w w w w , '� F- w � w , w w ' rw w fry F_ f- w A_ _ F , w , _. to iw, �� - j �[� Q a w Qf U) _ ... F - _... ., a O .._. ._....,.. ..� . _, Fes... . — J W LwL LL ,.. w LL �......� J �- F ��... .... _.�.�. LL X w < �d w w LL Q OPTION 4: NEW TRAIL ON ONE SIDE OWENS ST. TO 4TH ST. OPTION 3: NEW SIDEWALK ON BOTH SIDES OWENS ST. TO WILLIAM ST. w W _.. WILKINS STREET F- w I—M,__ w w F- . F w w w �� ..�.._ w w w w , Lw t F- WILKINS STREET � of WIL K INS STREET ' rw w fry ►- w. f- w A_ _ F , w _ U) iw, �� - S f �[� Q Qf _ ... F ; ....... .. ...._...,_ _... ., a w : .. _. F - _ 1 ... __�_. ._....,.. ..� . _, Fes... . — J W LwL LL ,.. w LL o w < w G OPTION 4: NEW TRAIL ON ONE SIDE OWENS ST. TO 4TH ST. OPTION S: NEW TRAIL ON ONE SIDE OWENS ST. TO 4TH ST. NEW SIDEWALK ON ONE SIDE OWENS ST. TO WILLIAM ST. w W _.. WILKINS STREET F- w I—M,__ w w w F w w w �� ..�.._ w w w w , _ F- u , w �. � of w ' F- U) O O �[� Q Qf _ ... F ; ....... .. ...._...,_ _... ., a w : .. _. F - _ 1 ... __�_. ._....,.. ..� . _, Fes... . — J W LwL LL ,.. w �. w OPTION S: NEW TRAIL ON ONE SIDE OWENS ST. TO 4TH ST. NEW SIDEWALK ON ONE SIDE OWENS ST. TO WILLIAM ST. WILKINS STREET W WILKINS STREET F w w �� ..�.._ �� w .� _ �...,,. w �...._� E T_ w w �. w , w ' F- U) O Q .... _ Fes... J W Q LL ,.. �. w WILKINS STREET RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011 -02) WHEREAS, pursuant to resolution of the Council adopted November 16, 2010 a report has been prepared by the City Engineer with reference to the 2011 Street Improvement Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: The Council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,926,000. 2. A public hearing shall be held on such proposed improvement on the 1 St day of March 2011, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 15 day of February 2011. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk PROPOSED 2011 FEASIBILITY STUDY AREA Ater THE NORTH PLACE IF MINN ESITA LEGEND (PROJECT TYPE) - RECONSTRUCT - MILL AND OVERLAY J 0 1000 2000 4000 SCALE IN FEET A RESOLUTION DESCRIBING EMERGENCY PROCEDURES WHEREAS, Minn. Stat. §12.37 provides that during time of emergency or disaster a City may enter contracts and incur obligations without compliance with time - consuming procedures and formalities pertaining to: 1. The performance of public work; 2. Entering into contracts; 3. Incurring of obligations; 4, Employment of temporary workers; 5. Rental of equipment; 6. Purchase of supplies and materials. WHEREAS, in furtherance of this policy, it is deemed appropriate that a procedure be implemented that would clarify the authority of the City Administrator during a disaster or emergency, NOW, THEREFORE, be it resolved as follows: During a disaster or emergency the Mayor and/or the City Administrator may enter into contracts or incur obligations necessary to combat the emergency or disaster by protecting the health and safety of persons and property. The City Administrator may forego time - consuming procedures and formalities as it relates to entering into contracts, incurring obligations, employment of temporary workers, rental of equipment and purchasing of supplies and materials. Approval of all contracts must be subsequently ratified by the City Council at their next meeting. Adopted by the Stillwater City Council this 15th day of February, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk (z-- wa ter F. '' H F i AO ? ! rt ! N ti !: S 0 1 - A City Council REPORT DATE: February 10, 2011 ITEM: Water Street Inn Land Acquisition Downtown Stillwater Pedestrian Plaza MEETING DATE: February 15, 2010 REVIEWERS: City Administrator and Community Development Director PREPARED BY: Michel Pogge, City Planner BACKGROUND City staff met four times since late October laying out various options for Water Street Inn to consider related to the City acquiring the north portion of the Water Street Inn parking lot for the pedestrian plaza project. Water Street Inn has been willing to discuss the issue and open with their needs to complete the deal. Negotiations have progressed to a point where agreement has been reached on all of the issues with the exception of one item. This potential agreement represents staff's recommendation and is subject to City Council approval. At this point in the planning process for the pedestrian plaza, a decision needs to be made on how to proceed. If the property cannot be acquired voluntarily, the City has two options on how to proceed: 1. The City could proceed with a quick take condemnation process. 2. Realign the plaza to remain all on city property. The attached Exhibit B shows how the plaza could be realigned to remain on city property. The remainder of this memo will discuss the current agreement, the issue city staff and the Water Street have yet to resolve, and options for proceeding forward. Water Street Inn Land Acquisition February 10, 2011 Page 2 DISCUSSION To complete the project within the preferred alignment, the City needs to acquire the north portion of the Water Street Inn parking lot. The property is currently encumbered with a storm sewer utility easement and thus not developable as it exists today. There is a small area (approximately 18.88 feet by 135 feet) that is unencumbered by an easement. But it is separated from the rest of the developable property by the storm sewer easement, making it undevelopable for all practicable purposes. Possible Negotiated Deal Negotiations have progressed to a point where an agreement has been reached on all of the issues with the exception of one item. The following outlines City staff's understanding on what has been agreed to between the parties. In consideration of Water Street Inn conveying: 1. The north 43.88 feet by approximately 91.4 feet of the Water Street Inn parking lot. Equals a total of 3,553.6 square feet of land of which 2,549.3 feet is encumbered with a storm sewer easement. 2. Sufficient land that widens the right of way of Myrtle to the back of the existing curb line of Myrtle Street to the City. Equals approximately 839.1 square feet of land. Staff recommends to the City Council that the City provide the following considerations: 1. Vacate a nine -foot by 208.1 foot strip of land along Water Street. The back of curb of Water Street would be relocated to the new property line. An easement would be established that provides for a five -foot sidewalk easement just behind the curb if and when a building is ever built on the parking lot parcel. Equals a total of 1,872.9 square feet of land of which 1,040.5 feet will be encumbered with the sidewalk easement. 2. Convey a five -foot by 208.1 foot strip of City owned land east of the Water Street Inn parking lot. Equals a total of 1,040.5 square feet of land. 3. Compensate Water Street Inn in the amount of $6,600.00 to cover the expense to expand the existing parking lot nine feet (five feet to the east and four feet to the west) due to the loss in parking in the north section of the parking lot. This is based on an estimated cost to build a new lot at $3.50 per square foot. 4. Compensate Water Street Inn in the amount of $2,000.00 to restripe the entire parking lot due to the reconfiguration of the parking lot. 5. Extend a special assessment (loan) to complete a total parking lot reconstruction of the Water Street Inn parking lot (including new lights and Water Street Inn Land Acquisition February 10, 2011 Page 3 other needed parking lot features) due to the reconfiguration needed within the parking lot. The special assessment would be spread over 10 year at a fixed interest rate of 3.25% (current prime rate). 6. The City would relocate the existing street curb and public utilities within the existing Water Street right of way and pay to have this work completed. Staff estimates that this work will cost $33,580.00. ' 7. The City will work with Water Street Inn to relocate their trash enclosure to the west side of the Water Street Inn building. The new enclosure will meet the requirements of the Downtown Design Guidelines and have a minimum of six feet of clearance maintained on the sidewalk between the enclosure and the back of curb for Water Street. The City would pay fifty percent of the cost of the enclosure up to $10,000. 8. The City will pay all survey, document preparation, and recording costs to accomplish the outlined land transfers. Through the above land transfers, the City will net gain 1,479.3 square feet of land. However the land is encumbered by a storm sewer. Most of the land Water Street Inn will receive will be buildable. Additionally the City would participate in the cost of the trash enclosure. Therefore staff believes that Water Street Inn is being fairly compensated with the above considerations. Additional Water Street Inn reauest During the course of negotiations, staff discussed various options that could be pursued in a potential land transfer. One of those items was to vacate the parking easement the City retains over the Water Street Inn parking lot in exchange for the northern portion of the Water Street Inn parking lot. As way of background, when the Water Street Inn property was transferred to St. Croix Preservation Company Inc. in 1995, the City retained parking rights over the parking lot. Since that time, a number of new parking facilities have been constructed in Downtown Stillwater including additional parking along Lowell Park, a new City lot north of the Lofts, the UBC lot across from Teddy Bear Park, and the new municipal parking ramp. The parking environment in downtown has substantially changed since 1995 and this parking easement may no longer be as critical as it once was. If the City were to release the easement this in turn would allow a shorter building to be constructed on the site and a future height variance may not be necessary. There is tremendous value from Water Street Inn's perspective if this easement were to be release in that they would not be required to build an entire floor of public parking and with one level of private parking they could possibly build a future building on the site without the need to obtain a height variance. The Council should discuss this item and decide how to proceed. Water Street Inn Land Acquisition February 10, 2011 Page 4 Alternative Option #1- Eminent Domain If the City cant reach an agreement with Water Street Inn, the City could seek to acquire the property through eminent domain; however, no eminent domain process is taken lightly. Taking this route would leave the City with an uncertain acquisition cost, in a difficult position with a property owner, and potentially unfavorable media attention. While Water Street Inn receives the monetary compensation that comes with such and action, it is left without the benefit of the additional property it desires and a less than desirable parking lot configuration. The following items could be considered by the Council supporting such a condemnation: • The easement related to the existing underground storm sewer makes the property the city desires undevelopable for all practicable private purposes. • Blight currently exists on the property due to the conditions that Water Street Inn has allowed to exists with their trash enclosures. • The benefits the community receives from a logically aligned pedestrian plaza. The City hired R.W. Kirchner & Associates to complete an appraisal on the north 48.88 feet of the Water Street Inn parking. They found the value of the property to be $57,000. In an eminent domain action it is difficult to guess what any final award would be; however, the highest price ever paid for vacant land in downtown Stillwater was $25.00 per square foot back in 2006. At that value, the property would cost $111,690.80 for the City to acquire. It is important to note that in an eminent domain action, a compensation commission sets values and there is no guarantee what the ultimate value will be set at. Alternative Option #2 - Realigned Plaza As earlier discussed with the Council, one option has always been to realign the plaza to remain all on city property. The attached Exhibit B shows how the plaza could be realigned to remain on city property. The up side with this option is the City could proceed with the project now without acquiring any additional land for the project or incur any acquisition costs. The down side with this option is the City is left with less than desirable alignment, a jog in the overall plaza design and fails to provide a line of sight view of the river from Main Street via the plaza. POSSIBLE ACTIONS Mr. Dougherty from the Water Street Inn plans to attend the February 15th City Council to discuss the issue and see if a resolution can be reached. The Council has the following possible actions: 1. Discuss the issue with Mr. Dougherty from the Water Street Inn to see if a mutually agreeable resolution can be reached. 2. Direct staff to proceed with a quick take condemnation action on the north 48.88 feet by approximately 91.40 feet of the Water Street Inn Parking Lot as shown on the attached Exhibit A. 3. Direct staff to realign the pedestrian plaza to remain on City Property. / /yrc X N 18 / T I * l �1 � I i I I f` 3 L / TY ZO 7- �0 \ .t L Sr. Str�f` � B SO CEvrEtc vE OF /¢. L C't� '7 ME �L /�9L A ✓E. !JS OESC . ice/ /T. frJ ✓T v 4 I 1 -94 G"_ J LAN£ B 1W 1W e �, / I I * l �1 � I i I I f` 3 �0 \ I CEvrEtc vE OF /¢. L ST -0;wf.0 Lac. h 4 I 1 ST. SLwE.e .- /,v /I9o, Nerd uivoE.e �q rs. o I If n' x i I I � I i I I I I f` 3 �0 \ I C AE c, � �, STDiP SEwE.e `I �� � f.OfEMENTS �sEV .SePE,eA7E SaEEr� it r IF I X 1 _* FieE�' Oirre- u.c e YA&r /.7't OF Notes: Yellow Area = Area with a Storm Sewer Easement Green Area = Unencumbered Area To acquire both Yellow and Green Areas. Area covers all of the north 48.88 feet which is approximately 91.40 feet wide. LASE 6? r- A-v s o v �Lti. LrNC T Acee" z. Z Z, 973 � Syd'3 To �SHT f/OTE /� -1W,:5 Z, T Q V V j I ( tit o � Q II n " 4' D , y 4 I� ?I fI11I 1 �� I I i � ` D 0 k'I I U h 4 I Short term pedestrian connection "�111(lCir ►_��,�,N■ /mot •••'� t1�i�tll�t�re:, w ' N _W IL 1( ,a -.� Lisa * - 7-i 1 Amphitheater Short term focal element/ sculpture Barge stage area Short term walk Existing private parking lot Seating area Flood barrier /seatwall Bike trail Washington .-= County Board of Commissioners BOARD AGENDA FEBRUARY 15, 2011- 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Melissa Rones, Co -Chair of the Washington County Child Protection Citizen Panel and Sue Lewis, Child Protection Citizen Panel Member 2010 Annual Report of the Washington County Child Protection Citizen Review Panel 5. 9:20 Public Works — John Elholm, Parks Director Resolution in Support of the Addition of 13 Acres to the Statutory Boundary of William O'Brien State Park 6. 9:25 General Administration — Jim Schug, County Administrator Legislative Update 7. 9:35 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 9:55 Adjourn 10. 10:00 Board Workshop with Property Records & Taxpayer Services to 10:30 Discussion on Aerial Photography and Funding Proposal 11. 10:30 Board Workshop with the Department of Public Works to 11:00 Presentation by the Minnesota Office of the Legislative Auditor on the Transit Governance in the Twin Cities Report. MEETING NOTICES" ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time February 15 Housing & Redevelopment Authority Board 3:30 p.m. February 16 Workforce Investment Board 8:30 a.m. February 16 Counties Transit Improvement Board 8:30 a.m. February 16 Metro Transportation Advisory Board 1:30 p.m. February 17 Metro Area Agency on Aging, Inc. 9:30 a.m. February 17 Public Health Emergency Preparedness 5:30 p.m. February 17 Community Action Partnership- 6:30 p.m. Ramsey/Washington Counties Location 15 84 Hadley Avenue North — Oakdale 6043 Hudson Road — Woodbury 90 West Plato Blvd — St. Paul 390 Robert Street North — St. Paul 6125 Shingle Creek Parkway — Brooklyn Center Washington County Government Center 450 Syndicate Street North — St. Paul Assistive listening devices are available for use in the County Board Room LIXVr L Ov1rLV IwICINI VrrUKIUNII T / ArrIKMAIIVt AGIIUN LMNLUT& WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 15, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the February 1, 2011 Board Meeting minutes. B. Approval to appoint David Lutchen, Cottage Grove, to the Community Corrections Advisory Board, to a first term expiring December 31, 2012; and approval to appoint David Erickson, Newport, to the Historic Courthouse advisory Council to a first term expiring December 31, 2012. Accounting and Finance C. Approval to modify current Finance and Budget Policy #2506 for Petty Cash and Change Funds and approval to adjust records to reflect actual balance confirmed at the end of 2010. Community Services D. Approval of a modification to the AndersenWindows 2009 dislocated worker project. Library E. Approval of continuing maintenance support costs for the EnvisionWare book return sorter equipment used at Hardwood Creek Library. Property Records and F. Approval for ratification of a software maintenance agreement for property tax Taxpayer Services administration between Manatron and Minnesota Counties Computer Cooperative for the period 2011 -2015. G. Approval of Assessment Year 2010 Payable 2011 Assessment Classification and Valuation Change List. Public Health & H. Approval for authorization for renewal of the Volunteer Management Services Agreement Environment with Community Thread. Approval for renewal of two -year agreements with the cities of Afton, Cottage Grove, and Newport to provide Subsurface Sewage Treatment System Inspection Services. Public Works J. Approval of resolution to execute the State of Minnesota Agency Agreement (Agreement No. 98290) between the Minnesota Department of Transportation (Mn/DOT) and Washington County which appoints Mn/DOT to act as the county's agent in accepting federal aid for the reconstruction of County State Aid Highway 2 (Broadway Avenue) SP 82- 602 -14, SP 82- 602 -15, HPPH- STP -HSIP H165 (003). K. Approval of Amendment #I to the Bonestroo, Inc. contract for additional services needed for the development of bridge alternatives and construction plans for the Hardwood Creek Trail Pedestrian Bridge over County State Aid Highway 2 (Broadway Avenue) in Forest Lake. L. Approval of resolution to extend lease agreement for overflow parking with Salem Lutheran Church to December 31, 2011. M. Approval of Supplemental Agreement No. 1 in the amount of $146,348.14 to County State Aid Highway (CSAH) 13 (Radio Drive) overlay project with Hardrives, Inc. Sheriff N. Approval to enter into an agreement with the Somerset Telephone Company to lease antenna space on the Somerset Radio Tower, purchased by Washington County in January 2008. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington ~County Board of Commissioners BOARD AGENDA FEBRUARY 8, 2011 - 9:00 A.M. 1. 9.00 Roll Call Pledge of Allegiance Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, Chair, District 3 Autumn Lehrke, District 4 Lisa Weik, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encourager) to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundan4 repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Cindy Rupp, Division Manager Approval of the 2011 contract with Human Services, Inc. for Adult Mental Health Services, Children's Mental Health Services, Family Services, Transportation, and Medical Assistance Waiver Services. 5. 9:20 General Administration - Jim Schug, County Administrator Legislative Update 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:40 Adjourn 9. 9:45 Board Workshop with Public Works to 10:30 Updates on Red Rock and Gateway Corridors and Overview of the Counties Transit Improvement Board (CTIB) Plan for Development of Transitways *****************It************************ * * * * * * *** * * * * * *** * * * *** ** * ** * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location February 9 Minnesota Inter - County Association 2:00 p.m. Kelly Inn, Sibley Room, 2 nd Floor — St. Paul February 10 Gateway Corridor Commission 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 8, 2011 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the January 25, 2011 Board Meeting minutes. Human Resources B. Approval for a 1.0 full time equivalent Special Project Office Support II position in the Sheriff's Office to provide coverage while a current employee is on an unpaid extended medical leave. Property Records and C. Approval to set June 21, 2011 at 5:00 p.m. as the date and time for the Taxpayer Services first meeting of the County Board of Appeal and Equalization for 2011 and set June 28, 2011 as the date for the second meeting. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Summary of Proceedings Washington County Board of Commissioners February 1, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Accounting and Finance Approval to close the 420 and 440 capital project funds that have been fully expended. Commissioner Reports — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — reported on the Metropolitan Mosquito Control Committee meeting; reported that the Minnesota Public Television aired a half hour production entitled "The History of Minnesota Mosquito Control "; and she met with Representative Kathy Lohmer's staff to discuss the Gateway Corridor and I -94; - Commissioner Lehrke — reported she attended the Association of Minnesota Counties New Commissioner School last week; attended the 3M public hearing regarding contaminants and permits; she attended the Red Rock Corridor meeting where she was appointed to the Minnesota Inter -City Passenger Rail Transportation Forum; she met with Community Services, Workforce Center, Human Resources, Accounting and Finance, and Information Technology staff; and suggested that next week's workshop to discuss the Red Rock Corridor and Counties Transit Improvement Board funding be held in the evening; - Commissioner Hegberg — attended the Ramsey/Washington Resource Recovery Board meeting; he commented on the state bonding bill and potential road construction projects which could impact the efficiency on county highways, and recommended raising the gas tax and limiting the tax to the timeframe it takes to pay off the bonds; - Commissioner Kriesel — reported he attended a transit meeting at Boutwell Landing on the benefits of transit; attended the Disabled Veteran's Rest Camp meeting, the Community Corrections Advisory Board meeting, and he attended a meeting with the Minnesota Department of Transportation related to a discussion on the St. Croix River crossing. Community Services Approval to appoint Nathaniel Saltz to the Family Homeless Prevention and Assistance Citizen Advisory Committee to a first term expiring June 30, 2013. General Administration Approval of the following actions: - January 18, 2011 County Board meeting minutes; - Legislative update presented on the $1 billion state tax reduction proposal and its effect on Washington County; review of the Governor's bonding bill; and discussed a bill that would simplify the administration of federal and state programs; - Board correspondence was received and placed on file. Information Technolozy Approval of data/voice cabling contract with Network Design, Inc. for the period of February 1, 2011 through January 31, 2012. Library Approval to appoint Judy Bull, Forest Lake, to the Library Board to a first term expiring December 31, 2013. Public Health and Environment Approval of the following actions: - Licenses for the use of real property for collection of household hazardous waste in Hugo, Cottage Grove, Stillwater, and Forest Lake; - Comment letter to the Minnesota Pollution Control Agency regarding the reissuance of the National Pollutant Discharge Elimination System /State Disposal System Permit for the 3M Cottage Grove Wastewater Treatment Facility; - Letter to 3M expressing the county's appreciation for their clean -up efforts and encourage ongoing exploration to find a beneficial use of the treated water once the contaminants have been removed. Public Works Approval of agreement with the Center for Energy and Environment for the Public buildings Enhance Energy Efficiency Program (PBEEP) Investigation Phase Agreement. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners January 25, 2011 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg — reported he attended the Counties Transit Improvement Board, the Minnesota Inter- County Association, the Community Action Program and the Rush Line Corridor Committee meetings last week; - Commissioner Lehrke — reported she attended the Beyond the Yellow Ribbon meeting; the Counties Transit Improvement Board, the Minnesota Inter - County Association and the Metropolitan Area Agency on Aging Committee meetings; she reported on the Parks and Open Space Commission meeting and attended the Library Board meeting; - Commissioner Weik — reported on the Minnesota Inter- County Association meeting; she attended the Association of Minnesota Counties Board of Directors, Counties Transit Improvement Board, and Library Board meetings; She attended the Union Depot groundbreaking and the Woodbury Chamber of Commerce Gala; - Commissioner Kriesel — reported he attended the Union Depot groundbreaking; committee meetings for the Historic Courthouse Advisory, the Counties Transit Improvement Board, and the Minnesota Inter - County Association. Community Services Approval of the following items: - Approval to add up to three children's mental health oriented members to the Local Mental Health Advisory Council, along with making the necessary by -law changes; - Workshop held to discuss identification and access to services for families with special needs. County Attorney Approval to add a .2 FTE to a vacant .8 FTE Legal Assistant position. General Administration Approval of the following items: - December 21, 2010, January 4 and 11, 2011 County Board meeting minutes; - Legislative updates; - Discussion about meeting dates for the Board of Equalization meeting; - Board correspondence received and placed on file. Public Health and Environment Approval of the following items: Workshop held to discuss identification and access to services for families with special needs. Workshop held to preview resource recovery issues. Pubfic Works Approval of the following actions: - Two -year Special Project Engineer I position; - Add a .08 FTE to a .72 Transportation Coordinator position; - Resolution 2011 -007, Approval of Limited Use Permit for Portions of Sidewalk and Multi - Purpose Trail Along County State Aid Highway Over Interstate 35 within Minnesota Department of Transportation Right -of -Way; - Execute Cooperative Agreements with Ramsey County, Woodbury, and Maplewood for signal maintenance on County State Aid Highway 25, Century Avenue, and County State Aid Highway 16, Valley Creek Road; - Update on Fuel Consortium Program for 2011; - Resolution 2011 -011, Counties Transit Improvement Board Capital Grant Agreements for Red Rock Corridor; - Commissioner Lehrke requested a workshop on Counties Transit Improvement Board; - Commissioner Pulkrabek requested discussion on the % cent sales tax regarding the County Transit Improvement Board sometime in the near future; - 2025 Government Center Campus Improvements Project Change Orders; - Change Order #1 to County State Aid Highway 18 overlay project contract with North Valley, Inc.; - Construction change documents on the 2010 overlay project contract with Hardrives, Inc.; - Supplemental Agreement #1, Work Orders #14 and Backsheet #1 to the Hardwood Creek Trail pedestrian bridge construction project contract with S.M. Hentges, Inc.; - Supplemental Agreements #1 -2, Work Order #10 to the County State Aid Highway 18 construction project in the City of Afton with Hardrives, Inc. - Change Orders 94 -5 to the County Road 83 bridge construction project with Robert R. Schroeder Construction, Inc.; - Final payment to the Minnesota Department of Transportation for county share of bridge, roadway, signal and utility relocation construction by the state on Trunk Highway 494 and County State Aid Highway 16. Sheriff's Office Approval of the following items: - Resolution No. 2011 -008, Medical Examiner and Coroner Appointment with Ramsey County; - Resolution No. 2011 -009, Approval of City of Bayport, Minnesota Joint Powers Agreement for Purchase of Fuel; - Resolution No. 2011 -010, Approval of City of Oak Park Heights, Minnesota Joint Powers Agreement for Purchase of Fuel; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 " Street N., Stillwater, Minnesota. 2/11/2011 WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions FEBRUARY 15 Workshop — Presentation by the Minnesota Office of the Legislative Auditor on the Transit Governance in the Twin Cities report Workshop — Aerial Photography and Funding Proposal Property Records and Taxpayer Services FEBRUARY 22 Introduction of Judge Jude to the Washington County Board of Commissioners Prior to Board Meeting (8:45 to 9:00) Resolution Setting Public Hearinq on CIP Bond Issuance Resolution Provided for Board Agenda and Finance Committee Approving CIP and CIP Bond Issuance Delivered to the County FEBRUARY /MARCH Workshop — Public Information and Social Media MARCH 1 Finance Committee Meeting — Review of Schedules and Consideration of Bond Terms MARCH 8 Workshop — Library Strategic Planning MARCH 15 Public Hearing — Issuance of CIP Bonds - County Board Considers Resolution to Approve and Set Terms and Conditions of Sale APRIL 19 Consideration and Award of Bonds JUNE 7 2010 Performance Measures and Indicators Report JUNE 21 County Board of Appeal — 5:00 p.m. The County Board will meet as the County Board of Appeal at 5:00 p.m. with a second meeting date of June 28. FUTURE Workshop - Metropolitan Council Members The County Board will meet with Metropolitan Council members to discuss issues of mutual interest and concerns. Meeting with the City of Newport The County Board will meet with Newport to discuss Red Rock and future park -n- ride /commuter train station in their city. BIDS /REQUEST FOR PROPOSALS CADocuments and Settings \nmanos \Local Settings \Temporary Internet Files\ Content .Outlook \YINAOM9V\Preview.doc