HomeMy WebLinkAbout2009-03-11 BOWC MINBOARD OF WATER COMMISSIONERS
Stillwater, Minnesota, March 11, 2009
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Wednesday,
March 11, 2009 at 8:30 A.M.
All Commissioners were present, with President O'Brien presiding.
On motion of Commissioner Thompson, duly seconded by Commissioner Nyberg, all
voting "Aye ", the Agenda was accepted as presented.
On motion of Commissioner Thompson, duly seconded by Commissioner Nyberg, all
voting "Aye ", the minutes of the February 11, 2009 regular meeting were read and
approved as written.
On motion of Commissioner Thompson, duly seconded by Commissioner Nyberg,
Resolution No. 1396 was approved for payment.
Tom Corman reported to the Board that there have been four watermain breaks, three
service leaks, two on residential properties and one on commercial property. John started
to read meters and Andy will be starting to read meters in Croixwood.
Manager Benson explained to the Board that the bid opening for Wellhouse #12 was
held on February 24, 2009 and the results are as follows:
Schedule 1
Contractor
Base Bid
Alt 1
Alt 2
Alt 3
Pavilion
Polyphosphate
Barn Doors
EnComm Midwest
$398,768.00
$17,900.00
($2,850.00)
$2,350.00
American Liberty Const
$408,000.00
$31,000.00
($4,000.00)
$4,500.00
Magney Construction
$431,500.00
$31,000.00
($2,400.00)
$3,000.00
TDJ Construction
$424,850.00
$30,250.00
($4,200.00)
$4,500.00
Rice Lake Contracting
$466,230.00
$30,280.00
($3,600.00)
$4,300.00
Contractor
EnComm Midwest
American Liberty Const
Magney Construction
TDJ Construction
Rice Lake Contracting
Schedule II
Base Bid
Alt 1
Pavilion
$ 8,110.00
$1,530.00
$10,420.00
$1,445.00
$ 7,790.00
$1,360.00
$14,960.00
$3,060.00
$ 7,980.00
$1,275.00
TKDA reviewed the bids and recommended that we award the contract to the lowest
bidder, EnComm Midwest, for the following:
1. Schedule 1 — Base bid of $398,768.00 and accept alternate 1 for $17,900.00 for
the pavilion.
2. Schedule 2 —Base bid of $8,110.00 and accept alternate 1 for $1,530.00 for the
pavilion.
3. Total project cost of $426,308.00 for base bid including alternate 1 for the
pavilion.
Manager Benson brought up several items from the Capital Outlay Budget for
discussion:
1. He informed the Board that we need to purchase water meters for the year and
after much discussion, on motion of Commissioner Thompson, duly seconded by
Commissioner Nyberg, all voting "Aye" water meters may be purchased, not to
exceed $20,000.00 for the 2009 year.
2. Manager Benson explained to the Board that there is $2,000.00 in the budget to
make meter repairs on meters that can no longer be read on the outside. This will
allow us to make repairs by installing a radio read device if needed. After
discussion, on motion of Commissioner Nyberg, duly seconded by Commissioner
Thompson, all voting "Aye ", meter repairs may be made, not to exceed a cost of
$2,000.00.
3. Manager Benson informed the Board that a Leak Detection Survey is done on a
yearly basis to find leaks that are not coming to the surface; leaks will be located
and repaired to stop the loss of water. After discussion, on motion of
Commissioner Nyberg, duly seconded by Commissioner Thompson, all voting
"Aye ", the survey may be completed not to exceed a cost of $6,000.00.
4. Manager Benson explained to the Board that we would like to have a spare
chlorine booster pump on hand in case of emergency. Discussion was held and
on motion Commissioner Thompson, duly seconded by Commissioner Nyberg,
all voting "Aye ", a booster pump may be purchased not to exceed a cost of
$600.00.
5. Manager Benson also informed the Board that our air compressor is due for
service. Tom talked to Ken Carlson from Road Machinery & Supplies Company
about these repairs and cost for the air compressor. Therefore on motion of
Commissioner Thompson, duly seconded by Commissioner Nyberg, all voting
"Aye ", the air compressor may be serviced by Road Machinery and Supplies
Company not to exceed a total cost of $1,600.00.
Manager Benson informed the Board that during our audit, LarsonAllen informed him
that the Board needs to have a GASB 45 study performed as part of our audit. This audit
is for the expense of health insurance coverage for the retired employees from the Water
Department. After much discussion, on motion of Commissioner Nyberg, duly seconded
by Commissioner Thompson, all voting "Aye ", the GASB study may be performed.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of February 28, 2009 was $90,021.26. The actual
amount is $128,985.41. This is $5,000.00 higher than last years.
2. Manager Benson informed the Board that phase II of the Well Head Protection
Plan will be presented at the April 8, 2009 Board meeting.
There being no further business, on motion of Commissioner Nyberg, duly seconded by
Commissioner Thompson, all voting "Aye ", the meeting was adjourned.
Attest Secretary