HomeMy WebLinkAbout2011-01-18 CC Packet • lvvater
ENE EINTMTLNCE OF MINNESOTA
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 North Fourth Street
January 18, 2011
REGULAR MEETING 7:00 P.M.
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1. Possible approval of January 4, 2011 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
2. Council Service Award — Eckberg, Lammers, Briggs, Wolff & Vierling Law Firm
3. Certificate of Appreciation — Gary Fullerton — Retirement — 35 years of service (Roll Call)
4. Certificate of Appreciation — Dave Roettger — Retirement — 29+ years of service (Roll Call)
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please
limit your comments to 5 minutes or less.
STAFF REPORTS
5. Police Chief 6. Fire Chief - Cost 7. City Clerk 8. Community Dev. Director -
Recovery Discussion Annual Report
9. Public Wks Dir /City Engr. 10. Finance Dir. 11. City Attorney 12. City Administrator
CONSENT AGENDA (Roll Call)
13. Resolution 2011 -10, directing payment of bills
PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes
or Tess.
UNFINISHED BUSINESS
14. Discussion on lobbyist efforts
NEW BUSINESS
15. Possible purchase of computers
16. Possible approval of first reading of Ordinance 1026, amending Chapter 41, Licenses, Permits and
Prohibitions, Sec. 41 -4, Peddlers and Solicitors (1st reading — Roll call)
17. Possible awarding contract to Metropolitan Mechanical Contractors Inc. (Resolution — Roll Cali)
18. Possible approval of resolution for Fees for Services /Publications /Administrative Citations — 2011
(Resolution — Roll Call)
19. Possible appointment of alternate member to Middle St. Croix Watershed District Board
20. Discussion on St. Croix Packet contract of Stillwater Barge Property
21. Possible approval to hire temporary seasonal Community Service Officers
22. Possible adoption of resolution committing site for National Guard Armory (Resolution — Roll Call)
23. Possible approval for replacement laptop in squad car
24. Possible approval to hire a replacement of full -time Community Service Officer
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS /REQUESTS
COUNCIL REQUEST ITEMS
24. Beyond the Yellow Ribbon Update
STAFF REPORTS (continued)
ADJOURNMENT
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY COUNCIL MINUTES
January 4, 2011
REGULAR MEETING 7:00 P.M.
Mayor Harycki called the meeting to order at 7 p.m.
Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
APPROVAL OF MINUTES
Motion by Councilmember Cook, seconded by Councilmember Gag, to approve the
December 21, 2010, regular meeting minutes. All in favor.
OTHER BUSINESS
Presentation of Certificate of Appreciation for David Middleton
Mayor Harycki presented a Certificate of Appreciation to Dave Middleton for his many
years of service on the City's Planning Commission. Mr. Middleton encouraged other
citizens to become involved in City government by volunteering their time.
Councilmember Gag spoke of Mr. Middleton's leadership as chair of the Planning
Commission.
OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL
Douglas Menikheim, Michael Polehna and Ken Harvcki
City Clerk Ward administered the oath of office to Councilmember Menikheim,
Councilmember Polehna and Mayor Harycki.
ADJOURN
Motion by Councilmember Gag, seconded by Councilmember Roush, to adjourn at
7:15 p.m.
City Council Meeting January 4, 2011
CALL TO ORDER
Mayor Harycki called the meeting of the new City Council to order at 7:35 p.m.
Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council and audience in the Pledge of Allegiance.
RECOGNITION OF OUTGOING COUNCILMEMBERS
Adoption and Presentation of Resolution commending Robert Gag
Motion by Councilmember Polehna, seconded by Councilmember Cook, to adopt
Resolution 2011 -01, commending Councilmember Robert Gag.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Mayor Harycki read the resolution. Mr. Gag extended his appreciation to staff, fellow
Councilmembers, his family, and residents.
STAFF REPORTS
Police Chief Gannaway reported New Year's Eve was a relatively quiet and safe night.
Fire Chief Glaser reviewed a brief summary of year -end calls. He stated that there was
a house fire on Near Year's day. He reported that the City has received the grant for
the shared services study in the amount of $37,296. The grant is for a study of shared
services with Lake Elmo, Mahtomedi and Stillwater. Chief Glaser briefly explained the
intent of the study is to look at ways of providing services differently or share services
to potentially save costs and improve efficiency. He stated that the City has one year to
complete the study. Chief Glaser also informed the Council that he had been notified by
RJF Agencies, an insurance company that represents Fireman's Fund Insurance, that
the Stillwater Fire Department has been selected to receive a grant.
Public Works Director Sanders reported that with the Parks Commission's
recommendation, staff has started preparing a skating rink north of Mulberry between
the Desch building and PD Pappy's, and that the rink should be ready within the next
week or so.
Councilmember Roush asked if there would be any advertising to let the public know
the rink is available, and Mr. Sanders responded that it would be placed on the City
web site, and that he had been contacted by a member of the press, as well. Mr.
Page 2 of 8
City Council Meeting January 4, 2011
Sanders stated that the City has been notified by the Middle St. Croix WMO of the
availability of several grants, one of $6,000 for rain garden work near the hospital, and
another $40,000 for work in the Lake McKusick watershed area for rain gardens and
other water quality improvements. He noted that work would be incorporated in this
summer's street improvement project.
City Administrator Hansen informed the Council that work is continuing on rebidding of
contracts.
OPEN FORUM
Mark Walker, 333 Aspen St. W., talked about the condition of the skating rink at
Staples Field; he stated the rink is in very poor condition and not maintained. Mayor
Harycki pointed out that with the heavy snowfall; crews have been backed up due to
the need for snow removal. Mr. Walker talked about other conditions in the park,
including bent fences, and the loss of the lights. It was agreed to have staff look into
Mr. Walker's concerns.
Louis Van, 1101 McKusick Road Lane N., talked about the problem they have had with
getting their street plowed in a timely manner. Mr. Sanders stated crews have been
instructed to plow the street and will be keeping a record of when it is plowed.
Linda Harder, 1266 McKusick Road Lane N., echoed the previous comments and
talked about the problem with piling snow too high near cross streets, as well as the
narrowness of the road.
CONSENT AGENDA
1. Resolution 2011 -02, directing payment of bills
2. Resolution 2011 -03, designation of depositories for 2011
3. Resolution 2011 -04, designating a responsible authority and assigning duties in
accordance with the State Of Minnesota Data Practices Statute
4. Resolution 2011 -05, designating the Stillwater Gazette as the City's legal
publication and approving contract with the Stillwater Gazette for 2011
5. Resolution 2011 -06, approval of cooperative agreement with Washington County
relating to airboat
Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve the
Consent Agenda as presented.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
PUBLIC HEARINGS
No public hearings
UNFINISHED BUSINESS
Possible adoption of resolution relating to beautification funds
Community Development Director Turnblad reported that subsequent to the last
Council meeting, staff had worked with Councilmember Cook regarding some
wordsmithing of the previous resolution. He indicated that he believes the proposed
Page 3 of 8
City Council Meeting January 4, 2011
new wording addresses previous concerns. Councilmember Cook stated she was
satisfied with the wording and acknowledged the work done by former Councilmember
Gag during his two years of work with the special events task force; she noted this is
specifically about the downtown beautification fund, acknowledging the City's
responsibility to maintain and create a welcoming and aesthetically pleasing
environment. Councilmember Cook stated this resolution is a first attempt in creating a
fund where the City is able to contribute, on an ongoing basis, to create that
environment.
Motion by Councilmember Cook, seconded by Councilmember Roush, to adopt
Resolution 2011 -07, establishing policies related to downtown beautification.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
NEW BUSINESS
Shuttle Request — Trolley Tour LLC
Tom McGlynn gave a presentation outlining his proposal to operate a shuttle service
and historic tour service in downtown Stillwater. He stated the proposal is to offer three
services, a daily shuttle service between the local motels on the Highway 36 corridor,
local B &Bs, and some senior residence homes to downtown Stillwater; a shuttle service
for residents on weekends only from the old Courthouse River View lot to downtown
Stillwater; and daily scheduled, historic - themed tours, with tours between 11 a.m. and 6
p.m. He addressed what he sees as the benefits of the proposal. He stated the drop -off
point for the shuttle service, approved by the Downtown Parking Commission, would be
on North Main Street, parallel to City lot #6. He noted the weekend service also would
utilize the North Main Street drop -off. He stated the proposal for the historic -theme
tours is for a pickup- drop -off spot on Water Street, off Chestnut and that ticket sales
would take place on the trolley. He indicated the Parking Commission approved the
locations after several presentations. He stated the request is for a permanent,
reserved, on- street spot for one trolley west of Water immediately north of Chestnut,
with two permanent drop -off spots at lot #6 and the River View lot. He stated they
would also like three temporary stops on the north end of Main Street with temporary
signage to encourage foot traffic and tourists in that area. He stated signage would be
done to meet City's specifications. He stated the request is for the parking fee to be the
same as the current trolley operator, with a three -year commitment from the City.
Mayor Harycki asked staff if there had been any discussion or public notice about
routes for the historic tours, and Community Development Director Turnblad replied
there was not discussion of those issues at the Parking Commission meetings, noting
these are public streets. Mr. Turnblad stated in the proposed resolution, there is a
requirement for an annual review, so if there are routes that have created problems for
public safety reasons, that issue could be addressed in the annual review.
Councilmember Roush asked if signage would be reviewed by the Heritage
Preservation Commission, and Mr. Turnblad stated signage would be reviewed by staff,
but agreed it would make sense to have the HPC look at them, as well.
City Administrator Hansen asked about the request for a three -year commitment, and
Mr. Turnblad stated there was no time mentioned in the resolution, just the requirement
Page 4 of 8
City Council Meeting January 4, 2011
for an annual review; he stated the Parking Commission wants to review the operation
in one year.
Mayor Harycki invited comments from the public.
Bob Raleigh, operator of Stillwater Trolley, noted that his business has seen a decline
over the past 3 years with the economy. He questioned whether the City needs an
additional service of the type proposed. He stated he had not had a chance to review
the proposal to make additional points and stated he thought other people should have
a chance to comment.
Joe Simonet, 120 Chestnut St. W., stated he thought having another trolley company
would be overdoing it. He stated he would think very hard before putting another trolley
system in town — one is enough, he stated.
Cory Buettner, 722 Everett St. S. and owner of Leo's Grill and Malt Shop, expressed
concern about the proposed parking spot on Water Street as it would block the gate for
garbage pickup and deliveries for his restaurant. He noted that the parking spot request
is 24' long and the trolley Mr. McGlynn will be using is 27' long so the vehicle will be
sticking out into the yellow area that is used for deliveries as well as mail, UPS and
other delivery services utilized by many businesses in the area. He also noted the
sidewalk is rather narrow in that area.
Larry Nelson, owner of the building at 125 Main St., expressed concern that the trolley
would block the entrance for his tenants of his building. He stated he was in favor of
entrepreneurship, but stated it seems the proposal is somewhat redundant as there is
already a trolley system in operation. He stated he thought the proposed parking space
would result in congestion.
Julie Anderson, 119 Chestnut St. W. and owner of Rivertown Inn Bed & Breakfast, 306
Olive W., spoke of the current trolley operation and the good job Mr. Raleigh has done.
She stated she felt this proposal would result in increased traffic in an already
congested area. She stated she felt a personal loyalty to Mr. Raleigh. She stated she
felt the proposal deserved more attention and thought before moving forward.
Linda Harder, McKusick Lane North, asked about the impact on the farmers' market.
Mr. Turnblad stated the farmers' market is on Saturday mornings and the shuttle would
not operate until the afternoon hours.
Tom Lynam, co -owner of Sauntry Bed & Breakfast, noted that government has to be
careful about creating or protecting economic interests in businesses.
Mayor Harycki suggested perhaps there is a way of varying routes so there are not
continual trolley visits to certain neighborhoods. He stated he would like to physically
visit the proposed parking and drop -off spots to determine if there might not be other
options; he stated he would not be ready to make a decision at this point.
Councilmember Cook asked how the parking locations were selected; Chief Gannaway
stated the Parking Commission rejected several proposed sites and stated other issues
brought up at this meeting were not raised at the Parking Commission. Mr. McGlynn
stated he had spoken with Mr. Buettner and stated on days when garbage pickup is
scheduled, the trolleys will not be there; he also stated the proposed location would not
take any parking in front of Mr. Nelson's building, except for one spot that is already
taken. In terms of delivery trucks, Mr. McGlynn noted that most deliveries are made
before noon when the trolley starts operating; he also noted there is a no- parking zone
Page 5 of 8
City Council Meeting January 4, 2011
located across the street from the proposed location specifically for deliveries and
pickups.
Councilmember Roush asked whether the parking permit would be issued for the
length of the proposed trolley, 27'; Chief Gannaway stated Mr. McGlynn would have to
pay for two spots if the trolley is longer than one space. In discussion, Chief Gannaway
pointed out that the trolley cannot extend into the yellow, no parking zone.
Mr. McGlynn pointed out that the current trolley uses a 12' space and yellow- marked
• spaces.
Mayor Harycki suggested this issue ought to be referred back to the Parking
Commission; he also suggested there be some discussion of routes at some level.
Councilmember Polehna suggested the main issue should be limited to the parking
issue, not the proposed business plan.
Motion by Mayor Harycki, seconded by Councilmember Roush, to direct this back to the
Parking Commission to resolve the parking location issue. All in favor.
Possible approval of solid waste contract with Waste Management
City Administrator Hansen reviewed the proposed contract. He stated he had met with
representatives of Waste Management a number of times. The original proposal was
for increases each year of the five -year agreement; the current proposal calls for
increases in the first two years and the final year of the agreement. He stated that he
has compared the proposal with other contracts and with information received from
other city managers and believes the proposed rates are very competitive. He stated
the proposed increased are about 4 %, but one of the primary reasons for that increase
is the increase in tipping fees; he noted that tipping fees will go up to $54 in 2011 and
$58 in 2012. Factoring in the tipping fee increases, he stated the increase Waste
Management will realize doesn't amount to much and represents 2.25% if factored over
the 5 years of the agreement. He stated the No. 1 complaint received has been with
hours of operation, noting that service hours will be 7 a.m. to 8 p.m. as compared to the
current 6 a.m. to 10 p.m. Also, Mr. Hansen stated there is an option for cart rental for
yard waste at $48 per year, which he stated is very competitive.
Councilmember Cook asked if the current arrangement of obtaining a sticker for
individually purchased containers would still be honored, and Mr. Hansen responded in
the affirmative.
Mr. Hansen stated he recommended approval of the five -year agreement. In
discussion, it was noted the agreement provides for free pickup of everything other
than construction materials. Mr. Hansen noted that in almost every contract he
reviewed, there were fuel adjustments to protect the company from excess increases in
fuel costs; he stated there is a potential there could be an automatic adjustment should
diesel fuel go over $4 a gallon.
Councilmember Polehna questioned where the fuel index figure comes from, and
Jennifer Klennart, from Waste Management, stated the fuel surcharge is based on the
Midwest average for diesel fuel and is released by the Department of Energy on a
weekly basis, based on an average of multiple states.
Page 6 of 8
City Council Meeting January 4, 2011
Councilmember Polehna asked whether the percentage is based on wholesale or retail
prices, and Ms. Klennart stated it is based on the Midwest average for retail.
Councilmember Polehna expressed concern about charging citizens on a retail price
when Waste Management is buying fuel at wholesale prices. Ms. Klennart stated she
understood that concern and stated that issue would be open to discussion.
Councilmember Roush agreed that the fuel cost should be a pass - through, not an
avenue for profit.
City Administrator Hansen stated if the rest of the contract is agreeable, he could meet
with Waste Management representatives again to discuss the fuel adjustment language
to have it reflect wholesale, what the company is paying.
Councilmember Polehna spoke of the great service provided by Waste Management.
Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt
Resolution 2011 -08, approving agreement with Waste Management, Inc. effective
January 1, 2011- December 31, 2015 and establishing a monthly rate schedule for the
collection of solid waste and recycling; with City Administrator Hansen to negotiate the
language regarding the fuel adjustment.
Councilmember Roush asked about the size of the containers; Ms. Klennart stated they
felt it important to reflect what is being used; nothing is being changed related to size.
On a question by Councilmember Roush, Ms. Klennart reiterated that the sticker
arrangements for personally -owned yard waste containers /bags would still be honored.
On a question by Councilmember Roush, Ms. Klennart explained the operation of the
County's Resource Recovery facility related to recycling. During discussion, Ms.
Klennart stated they would be happy to work with the Parks Department regarding
recycling containers for the parks.
Mayor Harycki suggested having the Parks Commission look at recycling in the parks;
Ms. Klennart stated they do work with Lumberjack Days and some of the other event
sponsors in providing recycling containers.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Designation of Vice Mayor
Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt
Resolution 2011 -09, designating Council Vice Mayor; with Councilmember Roush as Vice
Mayor for 2011.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Designation of Council representatives for Boards /Commissions /Committees
Mayor Harycki noted that these are non - voting appointments. It was consensus to keep
the current appointments, with Councilmember Menikheim replacing Councilmember
Page 7 of 8
City Council Meeting January 4, 2011
Gag in those positions — Planning, Downtown Parking, Lumberjack Days Advisory, Fire
Relief Association representative.
Motion by Councilmember Roush, seconded by Councilmember Cook, to approve the
appointments /designations as presented. All in favor.
COUNCIL REQUEST ITEMS
Councilmember Roush asked that a proposal regarding alternatives for B &Bs under the
3% lodging tax be placed on an upcoming workshop session.
Council reviewed the 2011 work plan. Councilmember Roush asked that the contract
for the barge terminal property be added to the work plan considering the Cayuga is
gone; it was agreed to have City Attorney Magnuson look at the contract.
Councilmember Polehna noted the Stillwater's Yellow Ribbon program is featured in an
article in the National Parks and Recreation magazine.
ADJOURNMENT
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adjourn
at 9:24 p.m. All in favor.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2011 -01, commending Councilmember Robert Gag
Resolution 2011 -02, directing payment of bills
Resolution 2011 -03, designation of depositories for 2011
Resolution 2011 -04, designating a responsible authority and assigning duties in
accordance with the State of Minnesota Data Practices Statute
Resolution 2011 -05, designating the Stillwater Gazette as the City's legal
publication and approving contract with the Stillwater Gazette for 2011
Resolution 2011 -06, approval of cooperative agreement with Washington County
relating to airboat
Resolution 2011 -07, establishing policies related to downtown beautification
Resolution 2011 -08, approving agreement with Waste Management, Inc. effective
January 1, 2011- December 31, 2015 and establishing a monthly rate schedule for
the collection of solid waste and recycling
Resolution 2011 -09, designating Council Vice Mayor; with Councilmember Roush
as Vice Mayor for 2011
Page 8 of 8
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GARY FULLERTON
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3 - C GARY ERTON RETIRED FROM CITY
EMPLOY MENT EFFECTIVE JANUARY I
.�'.� J Y 4, 2011.
NOV THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF
THE CITY OF S27.L.LIVATER, MINNESOTA, THAT' FOR HIS
DEDICATED SERVICE TO THE CITY OF sn.c.r N.2tTER, C ARy
F71r rERTONIS HEREBY COMMENDED FOR SERVING THE CITY
F.211T31FULLy, EFFICIENTLY AND COURTEOUSLY FOR OVER 35
YEARS. RS. T3HE COUNCIL REGRETS THAT' HE IS RETIRING FROM
CITY EMPLOYMENT BUT EXTENDS TO HIM THEIR
APPRECIATION FOR 3 -CIS DEDICATED SERIVICE.
BEITFURT3CER RESOLVED, THATTHE CITY CLER3C IS 3 -EREBy
AUTHORIZED AND DIRECTED TO ENTER T3hIS CERTIFICATE OF
.2tPPRECIATIONUPONTHE OFFICIAL RECORD OF T3-fE COUNCIL
AND TO DELIVER .2l CERTIFIED COPY THEREOF TO GAR1,/
F1rrERTO.N.
ADOPTED BY THE CITY COUNCIL T3-CIS 18T3 -tD.21Y OFJANUARY,
2011.
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RESOLUTION 2011 -12
DAVE ROETTGER
WHEREAS, RATE ROEITGER, IS RETIRING FROM CITY
EMPLOYMENT; EFFECTIVE JANUARY 29, 2011.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF
THE CITY OF STILLWATER, MINNESOTA, THAT FOR HIS
DEDICATED SERVICE TO THE CITY OF STILLNATER, DAVE
ROETTGER IS HEREBY COMMENDED FOR SERVING THE CITY
F.AITHFULL y, EFFICIENIL y AND COURTEOUSLy FOR 29 YEARS.
THE COUNCIL REGRETS THAT HE IS RETIRING FROM CITY
EMPLOYMENT BUT EXTENDS TO 3-am THEIR APPRECIATION
FOR 3 - fIS DEDICATED SERVICE.
BE 17 FURTHER RESOLVED, THATTHE CITY CLERX IS 3-fEREBy
AUTHORIZED AND ND DIRECTED TO ENTER T3-LIS CERTIFICATE OF
APPRECIATIONUPON THE OFFICIAL RECORD OF T3-1E COUNCIL
AND TO DELIVER A CERTIFIED COPY T3 -EREOF TO DATE
ROEMER.
ADOPTED By THE CITY COUNCIL T3-(IS 18T3 -HDAy OF JANUARY,
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Stillwater Fire Department
Memo
To Mayor Harycki and Council 631-r
From Stuart W. Glaser, Fire Chief
Data January 14, 2011
Re: Cost Recovery Discussion
Background
Currently, there is no Council approved fee schedule for use of Stillwater Fire Department resources.
This, at times, can become an issue when attempting to calculate recovery costs during a disaster,
mutual aid reimbursement scenario, or billable incident involving an identified responsible party, e.g.
hazardous materials response or wildfire situation, etc. In addition, without a fee schedule it is somewhat
difficult to accurately recover costs for special events or special requested services of the Department
because we are currently not recovering costs of equipment being used.
1 am not advocating that SFD will bill for emergency service only that Council considers approving a
fee schedule in the event there is an opportunity to recover the cost of response or fire department
activity.
The proposed fee schedule would include the following items:
1. Developing hourly rates for personnel which would include:
• Hourly Wage
• Benefits - (where applicable — FICA, Medicare, PERA, Health and Life Insurance)
• Property /Casualty Insurance
• Worker's Compensation Insurance
• Facility Costs (heat, electric, computers, copiers)
• Communications
• Training
2. Apparatus/Equipment rates which would include:
• Specific Apparatus Types
• Equipment
• Fuel
• Radios/Phones
• Reference MaterialsNehicle Computer
• Insurance
• Vehicle Depreciation
3. Training services which would include:
1
• In service training for facilities and similar personnel
• Fire extinguisher training
• Miscellaneous emergency training services
4. Miscellaneous services
• Fire watch personnel (standby firefighters)
If there are other items Council would wish to consider, or remove, from the proposed schedule please
feel free to contact me and I will look into it If Council wishes to move forward on this proposal 1 will
develop the cost rates and bring back to Council for approval.
Council Action
Provide direction on proposal.
• Page 2
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RESOLUTION 2011 -10
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $562,522.41 are hereby
approved for payment, and that checks be issued for the payment thereof. The
complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may
be inspected upon request.
Adopted by the Council this 18th day of January, 2011.
Ken Harycki, Mayor
ATTEST:
Diane F Ward, City Clerk
LIST OF BILLS
EXHIBIT " A" TO RESOLUTION #2011 -10
10,000 Lakes Chapter 2011 Membership Due 75.00
3M Sign Supplies 3,800.93
Ace Hardware Equipment Repair Supplies 405.77
Advanced Graphix Inc. Floor Graphics Advertisement 160.31
Aramark Uniform Services Mats. Mops,Towels, Uniforms 825.29
ASCAP Base License Fees 309.00
Aspen Equipment Co. Pivot Bar & Pins 222.80
Association of MN Building Officials 2011 Membership Due 200.00
AT &T Telephone 182.71
Bald Eagle Sportsmen's Assoc. Targets 210.00
BCA /CJDN Conference CJDN Connect Chg 270.00
Bells Trucking Inc. Hauling Removed Snow 2,500.00
Bornt, Rich Elevator Signs 19.89
Boyer Ford Trucks Sensor & Seal 78.96
Campion, Barrow & Associates Testing 1,170.00
Carquest Auto Parts Vehicle and Equipment Repair Supplies 251.78
CATCO Parts and Service Equipment Repair Supplies 1,031.83
Century Power Equipment Roller Chain 29.18
Cities Digital Document Scanning 876.43
Cole Papers Janitorial Supplies 558.50
Cub Foods Supplies 81.20
Emergency Automotive Technologies Repair Fire Vehicle 308.52
Emergency Medical Products, In Surgical Gloves 250.57
Fastenal Equipment Repair Supplies 11.45
Hamilton, Peter Grading Escrow Refund 1,500.00
Hawk Labeling Systems Label tape 269.42
Heritage Printing, Inc. Forms for Acct. Receivable Invoices 457.21
Hotsy Equipment of MN Vehicle Wash Soap 514.44
Jefferson Fire & Safety, Inc. Hoses for Fire Truck 3,580.00
JH Larson Lamps 1,319.91
Johnson Controls Repair Boiler 1,525.40
Kath Companies Fuel 104.74
Kirvida Fire, Inc. Pumper repair on 6109 762.67
Krongard Leslie Refridgeration Service 320.00
Law enforcement Technology Group Canine Tracker 2011 Membership 128.25
League of MN Cities Insurance Trust CMC 31494 1,000.00
Linner Electric Co. Building Light Repairs /Replacement 3,155.00
Loffler Network /Computer Support 202.50
LSA Stillwater Parking Ramp 828.25
Mac Queen Equipment Inc. Equipment Repair Supplies 7.91
Manos, Nancy Reimburse Expenses 35.19
Mark S. Balay Architects, Inc. Lowell Park bathroom expansion concept 500.00
MEMA 2011 Membership 40.00
Menards Repair supplies 583.84
EXHIBIT " A" TO RESOLUTION #2011 -10 Page 2
Metro Chief Fire Officers Association 2011 Dues 100.00
Met Council February Wastewater Service 119,240.94
Metro Fire 2 Helmets 390.20
Mid States Organized Crime Information 2011 Membership Fees 150.00
MN Dept of Labor & Industry Elevator Annual Operatin 100.00
MN DNR WATERS State Stream & Protection & Imp Loan2002 -181 42,500.00
MN DNR WATERS State Stream & Protection & Imp Loan2000 -25 55,000.00
MN Pollution Control Stillwater Stage 3 Floodwall 450.00
MN State Fire Chiefs Assn. 2011 Dues 225.00
MN State Fire Dept Assoc. 2011 Dues 360.00
M J Raleigh Truck Co. Sand, Snow Removal & Haul Loader for Repair 5,009.30
National Fire Codes Subscription Online Codes 832.50
National Society of Executive Fire Officer 2011 Dues 50.00
Nelson Marine Motor Service, Inc. Boat Parts 700.90
Office Depot Office supplies 3,328.88
Oil Air Products, Inc Lift Station Pump Filters 213.58
On Site Sanitation Inc. Unit Rental Browns Creek Nature 45.70
Performance Plus Medical Evaluations 55.00
Pirtek Midway Adapter Orfs x Uno 202.28
Pomp's Tire Service Inc. Tires for 6107 495.48
Ray Allen Manufacturing, LLC K -9 Supplies 416.80
Richtman, Karen dba Service on Shoestring 2010 Professional Service 18,888.00
Riedell Shoes, Inc. Skates for Resale 41.98
Rose Floral European Garden 58.67
S & T Office Products, Inc. Office supplies 22.47
SPPD Professional Development Inst. Education 250.00
Sprint PCS CeII Phone 87.19
Stauffer, Carol Refund 4 x 4 Hockey League 100.00
St. Croix Boat & Packet Co. December Arena Billing 60,082.79
St. Joseph Equipment Equipment Repair Supplies 242.82
Stillwater Motor Company Vehicle and Equipment Repair Supplies 4,054.62
Stillwater Printing Co. Postage for Learn to Skate Flyers 633.01
Stillwater Towing Inc. Towing 572.09
Sun Newspapers Publication 40.50
SW WC Service Insurance 50,436.25
Tessman Seed Co. Ice Melt 467.58
T- Mobile CeII Phone 42.43
Toll Gas & Welding Supply Maintenance Agreement 10.20
Trans Union LLC Basic Service 5.00
Transignal, LLC 2010 Sign Project 22,615.00
TR Computer Sales LLC License Renewals, GeoBase & Planning Renewals 2,417.79
Tri State Bobcat, Inc. Equipment Repair Supplies for Snowblower 59.16
United States Postal Service First Class Presort Permit 185.00
University of MN Education 165.00
USA Mobility Wireless 47.14
,
EXHIBIT " A" TO RESOLUTION #2011 -10 Page 3
Valley Trophy Inc. Engraved Name Plate 11.76
Washington County Fire Chief Assoc 2011 Memberhsip Dues 50.00
Washington County Public Safety Radio 4th qtr radios 4,200.84
Waste Management Savage 1st Payment Garbage Certification 31,175.24
Western Bank Refund UB Credit Balance 520.00
Wingfoot Commercial Tire Replace Tire on Grader 659.92
Wulfing, David US Police Canine Assoc Dues 40.00
Yocum Oil Company Fuel 7,046.23
Zayo Telephone 565.88
LIBRARY
Amano McGann Repair Exit Gate 270.50
Aramark Rug & Towel Service 126.42
Baker & Taylor Books 19.67
Baker & Taylor Continuation Library Materials 544.27
BWI Books Library Materials 1,364.66
East Suburban Resources Shredding Service 9.10
Embury Shelving 469.12
Janway Supplies 531.78
Menards Tools 27.17
Midwest Tapes Videos 1,870.44
Minitex Processing Supplies 2,647.00
Minnesota Elevator Supplies & Maintenance Contract 2,768.53
Papco Building Repair Supplies 54.16
Petri, Angela Reimburse Supplies 99.01
Random House Children's Audio 377.00
Simplex Grinnell Maintenance Contract 1,406.83
Van Paper Paper Supplies 493.88
Washington County Historical Society Books 40.00
Washington County Library Supplies 1,262.52
Woodland Puppets Program 225.00
Xcel Energy Electricity,Gas 5,371.53
ADDENDUM
Board of Water Commissioner Hydrant Repair 533.91
Capital City Region 1 2011 Dues 50.00
Clark, Luann Cleaning City Hall and Public Works 1,057.50
Gander Mountain Repair Shot Guns 609.94
Helke's Tree Service Tree Removal 3,025.00
Lehmoine, Chyrisse Tobacco Compliance Gift Card 30.00
Magnuson Law Firm Professional Services 7,251.83
MN Pollution Contro Agency Stillwater Stage 3 Floodwall 1,575.00
EXHIBIT " A" TO RESOLUTION #2011 -10 Page 4
Qwest Telephone 370.64
Washington County Assessment & Taxation 2011 Accuvote & Automark Maintenance 4,230.00
Washington County Transportation Traffic Services 85.19
West Professional Service 88.94
Xcel Electricity,Gas 57,309.90
TOTAL 562,522.41
Adopted by the City Council this
18th Day of January, 2011
LIST OF BILLS
EXHIBIT " A" TO RESOLUTION #2011 -10
10,000 Lakes Chapter 2011 Membership Due 75.00
3M Sign Supplies 3,800.93
Ace Hardware Equipment Repair Supplies 373.18
Advanced Graphix Inc. Floor Graphics Advertisement 160.31
Aramark Uniform Services Mats. Mops,Towels, Uniforms 825.29
ASCAP Base License Fees 309.00
Aspen Equipment Co. Pivot Bar & Pins 222.80
Association of MN Building Officials 2011 Membership Due 200.00
AT &T Telephone 182.71
Bald Eagle Sportsmen's Assoc. Targets 210.00
BCA /CJDN Conference CJDN Connect Chg 270.00
Bells Trucking Inc. Hauling Removed Snow 2,500.00
Bornt, Rich Elevator Signs 19.89
Boyer Ford Trucks Sensor & Seal 78.96
Campion, Barrow & Associates Testing 1,170.00
Carquest Auto Parts Vehicle and Equipment Repair Supplies 251.78
CATCO Parts and Service Equipment Repair Supplies 1,031.83
Century Power Equipment Roller Chain 29.18
Cities Digital Document Scanning 876.43
Cole Papers Janitorial Supplies 558.50
Cub Foods Supplies 81.20
Emergency Automotive Technologies Repair Fire Vehicle 186.60
Emergency Medical Products, In Surgical Gloves 250.57
Fastenal Equipment Repair Supplies 11.45
Hamilton, Peter Grading Escrow Refund 1,500.00
Hawk Labeling Systems Label tape 269.42
Heritage Printing, Inc. Forms for Acct. Receivable Invoices 457.21
Hotsy Equipment of MN Vehicle Wash Soap 514.44
Jefferson Fire & Safety, Inc. Hoses for Fire Truck 3,580.00
JH Larson Lamps 1,319.91
Johnson Controls Repair Boiler 1,525.40
Kath Companies Fuel 104.74
Kirvida Fire, Inc. Pumper repair on 6109 762.67
Krongard Leslie Refridgeration Service 320.00
Law enforcement Technology Group Canine Tracker 2011 Membership 128.25
League of MN Cities Insurance Trust CMC 31494 1,000.00
Linner Electric Co. Building Light Repairs /Replacement 3,155.00
LSA Stillwater Parking Ramp 828.25
Mac Queen Equipment Inc. Equipment Repair Supplies 7.91
Manos, Nancy Reimburse Expenses 35.19
Mark S. Balay Architects, Inc. Lowell Park bathroom expansion concept 500.00
MEMA 2011 Membership 40.00
Menards Repair supplies 583.84
Metro Chief Fire Officers Association 2011 Dues 100.00
EXHIBIT " A" TO RESOLUTION #2011 -10 Page 2
Met Council February Wastewater Service 119,240.94
Metro Fire 2 Helmets 390.20
Mid States Organized Crime Information 2011 Membership Fees 150.00
MN Dept of Labor & Industry Elevator Annual Operatin 100.00
MN DNR WATERS State Stream & Protection & Imp Loan2002 -181 42,500.00
MN DNR WATERS State Stream & Protection & Imp Loan2000 -25 55,000.00
MN Pollution Control Stillwater Stage 3 Floodwall 450.00
MN State Fire Chiefs Assn. 2011 Dues 225.00
MN State Fire Dept Assoc. 2011 Dues 360.00
M J Raleigh Truck Co. Sand, Snow Removal & Haul Loader for Repair 5,009.30
National Fire Codes Subscription Online Codes 832.50
National Society of Executive Fire Officer 2011 Dues 50.00
Nelson Marine Motor Service, Inc. Boat Parts 700.90
Office Depot Office supplies 3,275.83
Oil Air Products, Inc Lift Station Pump Filters 213.58
On Site Sanitation Inc. Unit Rental Browns Creek Nature 45.70
Performance Plus Medical Evaluations 55.00
Pirtek Midway Adapter Orfs x Uno 202.28
Pomp's Tire Service Inc. Tires for 6107 495.48
Ray Allen Manufacturing, LLC K -9 Supplies 416.80
Richtman, Karen dba Service on Shoestring 2010 Professional Service 18,888.00
RiedelI Shoes, Inc. Skates for Resale 41.98
Rose Floral European Garden 58.67
S & T Office Products, Inc. Office supplies 22.47
SPPD Professional Development Inst. Education 115.00
Sprint PCS Cell Phone 87.19
Stauffer, Carol Refund 4 x 4 Hockey League 100.00
St. Croix Boat & Packet Co. December Arena Billing 60,082.79
St. Joseph Equipment Equipment Repair Supplies 242.82
Stillwater Motor Company Vehicle and Equipment Repair Supplies 4,054.62
Stillwater Printing Co. Postage for Learn to Skate Flyers 633.01
Stillwater Towing Inc. Towing 133.59
Sun Newspapers Publication 40.50
SW WC Service Insurance 50,436.25
Tessman Seed Co. Ice Melt 467.58
T- Mobile Cell Phone 42.43
Toll Gas & Welding Supply Maintenance Agreement 10.20
Trans Union LLC Basic Service 5.00
Transignal, LLC 2010 Sign Project 22,615.00
TR Computer Sales LLC License Renewals, GeoBase & Planning Renewals 2,417.79
Tri State Bobcat, Inc. Equipment Repair Supplies for Snowblower 59.16
United States Postal Service First Class Presort Permit 185.00
University of MN Education 165.00
USA Mobility Wireless 47.14
Valley Trophy Inc. Engraved Name Plate 11.76
EXHIBIT " A" TO RESOLUTION #2011 -10 Page 3
Washington County Fire Chief Assoc 2011 Memberhsip Dues 50.00
Washington County Public Safety Radio 4th qtr radios 4,200.84
Waste Management Savage 1st Payment Garbage Certification 31,175.24
Western Bank Refund UB Credit Balance 520.00
Wingfoot Commercial Tire Replace Tire on Grader 659.92
Wulfing, David US Police Canine Assoc Dues 40.00
Yocum Oil Company Fuel 7,046.23
Zayo Telephone 565.88
LIBRARY
Amano McGann Repair Exit Gate 270.50
Aramark Rug & Towel Service 126.42
Baker & Taylor Books 19.67
Baker & Taylor Continuation Library Materials 544.27
BWI Books Library Materials 1,364.66
East Suburban Resources Shredding Service 9.10
Embury Shelving 469.12
Janway Supplies 531.78
Menards Tools 27.17
Midwest Tapes Videos 1,870.44
Minitex Processing Supplies 2,647.00
Minnesota Elevator Supplies & Maintenance Contract 2,768.53
Papco Building Repair Supplies 54.16
Petri, Angela Reimburse Supplies 99.01
Random House Children's Audio 377.00
Simplex Grinnell Maintenance Contract 1,406.83
Van Paper Paper Supplies 493.88
Washington County Historical Society Books 40.00
Washington County Library Supplies 1,262.52
Woodland Puppets Program 225.00
Xcel Energy Electricity,Gas 5,371.53
MEMORANDUM •
To: Mayor and Council
4 ,
From: Rose Holman, MIS Specialist 1
Date: January 14, 2011
Subject: Purchase of Computers
This memo is to request approval to purchase computers for various departments. The IT Department has been
working hard to maintain the computers we currently have. However, our computer infrastructure is severely
lacking with 58% being five years or older. Of the 58 %, 15 % are eight or nine years old. Since February,
2008 only six computers have been purchased. Currently we are experiencing problems with several
computers. Normally, what we have done in the past when computers have been replaced, is use them to swap
out older computers, keep them in case a computer breaks down or use them for parts when needed. As of right
now we have no spare computers, no spare parts. We have had to use everything we have in order to keep what
we have running. At this time we have several computers that are having problems that we don't have to
resources to fix or replace.
•
Before the budget shortfall we tried to maintain a four to five year replacement schedule. Not only have we not
maintained that schedule, but are pushing the replacement of computers to the limit. A reasonable number of
computers needs to be replaced each year in order to provide the employees with the tools they need to do their
jobs. In order to do this, we need to replace at least twelve computers this year. The best case scenario would
be to purchase all twelve at once. This is beneficial for several reasons. If we purchase several computers that
are the same model we can create an image that can be used to quickly format the computer for use and to
rebuild it if it becomes necessary. It also allows us to use the parts in the future if it becomes necessary to fix
other computers.
I understand that you may not want to approve all twelve computers at this time. If not, we would need to
replace at least six computers now. However, if we do only replace six I will need to come back before the end
of the year to replace the remaining six computers. We will continue our practice of using the machines we
replace to swap out older machines in other areas. So in the end it will be the computers that are seven, eight or
nine years that we are actually getting rid of
Recommendation:
•
Replacement of at least six computers with the understanding that we will need to replace at least six more
before the end of the year. Cost for six computers would be approximately $8000, cost for twelve computers
would be approximately $16,000. Money for these computers is in the capital outlay budget for 2011.
`-� 6
IlutAktiN)
j
Administration
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 1/14/2011
Re: Amendment to Chapter 41, Peddlers and Solicitors
Reviewed by: City Attorney Magnuson, Chief Gannaway and City Administrator
Hansen
Attached is a red -lined copy of the proposed changes to Chapter 41, Peddlers and Solicitors.
The current ordinance is vague in relation to background checks; what is required for a
performing a background check, procedure didn't specify a time for processing, no fee to cover
the costs of performing background checks were addressed. Therefore the ordinance and
application was changed to meet those changes. A complete list of the changes is as follows:
1. Expansion of the license application.
2. Requiring the submittal of a Personal History for each applicant and their
representatives that includes a Consent For Release of Data Advisory and a
Consent for the Release of Information
3. Addition of a background check fee for each applicant /representative(s) to be
determined by Council (recommended $25.00/on fee schedule)
4. Expansion of the procedure for licensing (decision and possible issuance within 3
days)
5. Expansion of the License Exemptions
6. The suspension and revocation either by the Council, City Administrator or City
Clerk under certain conditions
7. Emergency revocation by the City Administrator or Police Chief
8. License period: license issuance date to December 31 of current year
9. Conducting business hours: 10 :00 a.m. to 7:00 p.m. (was 8:00 a.m. to 8:00 p.m.)
10. Changing from registration (or registering) to license or licensing
11. Changes in Ineligibility for solicitation within City — reference to 5 years changed to 3
years.
RECOMMENDATION:
It is recommended that the proposed changes be approved and that Council approves the 1
reading of this ordinance.
ACTION REQUIRED:
Review proposed changes. If Council agrees with the staff recommendation, they should pass
a motion approving the 1 reading of the Ordinance.
Sec. 41 -4. Peddlers and solicitors.
Subd. 1. Definitions and interpretation. Except as may otherwise be provided or clearly implied
by context, all terms shall be given their commonly accepted definitions. The singular shall include the
plural and the plural shall include the singular. The masculine shall include the feminine and the neuter,
I and vice - versa, the term "shall" means mandatory and the term "may" is permissive. The following
terms shall have the definitions given to them:
Person. The term "person" shall mean any natural individual, group, organization, corporation,
partnership, or association. As applied to groups, organizations, corporations, partnerships, and
associations, the term shall include each member, officer, partner, associate, agent, or employee.
Peddler. The term "peddler" shall mean a person who goes from house -to- house, door
business -to- business, street -to- street, or any other type of place -to- place, for the purpose of offering for
sale, displaying or exposing for sale, selling or attempting to sell, and delivering immediately upon sale,
the goods, wares, products, merchandise, or other personnel property, that the person is carrying or
otherwise transporting. The term peddler shall mean the same as the term hawker. The term shall also
apply to any person offering for sale any service that the person can immediately provide.
Solicitor. The term "solicitor" shall mean a person who goes from house -to- house, door -to -door,
business -to- business, street -to- street, or any other type of place -to- place, for the purpose of obtaining or
attempt to obtain orders for goods, wares, products, merchandise, other personal property, or
services, of which he or she may be carrying or transporting samples, or that may be described in a
catalog or by other means, and for which delivery or performance shall occur at a later time. The
absence of samples or catalogs shall not remove a person from the scope of this provision if the actual
purpose of the person's activity is to obtain or attempt to obtain orders as discussed described above. The
term solicitor shall mean the same as the term canvasser.
Transient merchant. The term "transient merchant" shall mean a person who temporarily sets up
business out of a vehicle, trailer, boxcar, tent, other portable shelter, or empty store front for the purpose
of exposing or displaying for sale, selling or attempting to sell, and delivering, goods, wares, products,
merchandise, or other personal property, and who does not remain or intend to remain in any one
location for more than ten consecutive days.
Regular business day. Any day during which the cityCity Hall is normally open for the purpose
of conducting public business. Holidays defined by State law shall not be counted as regular business
days.
Subd. 2. Exceptions to definitions. For the purpose of the requirements of this sectionSection, the
terms "peddler," "solicitor," and "transient merchant" shall not apply to any person selling or attempting
to sell at wholesale any goods, wares, products, merchandise, or other personal property, to a retailer of
the item(s) being sold by the wholesaler. The terms also shall not apply to any person who makes initial
contacts with other people for the purpose of establishing or trying to establish a regular customer
delivery route for the delivery of perishable food and dairy products such as baked goods and milk, nor
shall they apply to any person making deliveries of perishable food and dairy products to the customers
on his or her established regular delivery route. In addition, persons conducting the type of sales
commonly known as garage sales, rummage sales, estate sales, or lemonade stands operated by children,
as well as those persons participating in an organized multi - person bazaar or flea market, shall be
exempt from the definitions of peddlers, solicitors, and transient merchants, as shall be anyone
conducting an auction as a properly licensed auctioneer, or any officer of the court conducting a court
ordered sale.
Subd. 3. /egistration /ILicense Required. No solicitor, peddler, hauler or transient vendor of
merchandise, without having been requested or invited to do so by the owner or occupant, shall enter a
1 private residence of the eiyCity for the purpose of soliciting orders for the sale of goods, wares and
merchandise, or for the purpose of disposing of or peddling or hauling such goods, wares and
merchandise, without first registering /licensingobtaining a license with the eityCity. The city police
Subd. 4. Form; contents. The registration license application must be completed on a form
approved by the city clerkCity Clerk and must include the following information:
(1) Application
a) Name and description of applicant.
b) Permanent home address and full local address of the applicant.
c) A brief written description of the nature of the business, the goods to
be sold, and the applicant's method of operation.
d) If employed, the name and address of the employer, together with
credentials establishing the exact relationship.
e) The length of time which the applicant intends to do business in the
City with the approximate dates.
f) The place where goods or property proposed to be sold, or orders
taken for the sale thereof, are manufactured or produced, where such
goods or products are located at the time said application is filed, and
the proposed method of delivery.
g) A copy of a picture ID (state issued driver's license or ID card), no
other form of ID is acceptable.
h) A statement as to whether or not the applicant or the person managing
the business has been convicted of any crime, misdemeanor or
violation of any municipal ordinance, involving activities licensed
under this Chapter, the nature of the offense and the punishment or
penalty assessed therefore.
i) If a vehicle is to be used, a description of the same, together with
license number or other means of identification.
j) A statement of the nature, character, and quality of the goods, wares,
or merchandise to be sold or offered for sale by the applicant, the
invoice value and quality of such goods, wares, and merchandise,
whether the same are proposed to be sold from stock in possession or
by sample, at auction, by direct sale, or by taking orders for future
delivery.
k) A brief statement of the nature, character, and content of the
advertising done or proposed to be done in order to attract customers
(samples may be requested).
1) Credentials from the person, for which the applicant proposes to do
business, authorizing the applicant to act as such representative.
m) Transient merchants shall include the addresses of all places where the
business is. to be located, along with written consent of the owners or
occupants.
(2) Personal History
a) Each applicant and representative(s) of the applicant who will be going
door -to -door must submit a Personal History application to be
included with the License Application.
b) Personal History will include a Data Practices Advisory for Protected
Information and Consent for Release of Information
c) Personal History must include a copy of a picture ID (State issued
driver's license or ID card). No other form of identification is
acceptable.
(3) Background and Drivers License Check.
a) The City Police Department is authorized to run criminal background
checks using the CJDN terminal and perform driver's license checks
on solicitors and peddlers that are licensed with the City.
b) Fees. Fees for criminal background check and Drivers License Check
of applicant and each representative(s) of the applicant for licenses
will be set from time to time by City Council resolution.
•
telephone numbers of the e l-oyenzappkant (credentials required).
(2) Full name ( ►cl rg fu11 waddle name) of ; soliciting within the city including:
Address, telephone iffier (eel r, i-f appli-cak c) date of birth, make, model, color,
license number and state 14-cease issued of any vehicle used, if any.
(3) A copy of a p ct+wc I- {state is-stied dr-i-v-er's- license or ID card) must be attached to the
application for nch a cant and Viral soliciting within the City of Stillwater.
permission required for any city parks.
(5) General description of items being sold.
Subd. 5. Procedure.
(1) An application shall be determined to be complete only if all required information
is provided and background check fee(s) are paid, as determined by the City
Clerk.
(2) Application review, Criminal History Background and Drivers License
Check, and possible issuance of license will be completed within three (3)
business days.
(3) No license will be issued until information stated in this Section is
completed.
If approved, a license card, initialed by the City Clerk, will be issued for
each individual associated with the application. The applicant and each
representative is required to show this license card and a picture ID to any
City resident, law enforcement officer or City of Stillwater employee upon
request.
Subd. 6. Rcgintratio 'License exemptions.
(1) No registration /license shall be required of any person going from house -to- house, door -
to -door, business -to- business, street -to- street, or other type of place -to -place when such
activity is for the purpose of exercising that person's State or Federal Constitutional rights
(i.e., freedom of speech, press, religion etc.) except that this exemption may be lost if the
person's exercise of Constitutional rights is merely incidental to a commercial activity.
Professional fundraisers working on behalf of an otherwise exempt person or group shall
not be exempt from the licensing requirements of this sectionSection.
(2) Charitable organizations, and representatives thereof, duly registered under the laws of
Minnesota, as set forth in Minnesota Statutes, Sections 309.50- 309.61 or those
specifically exempted from registration license under the provisions thereof, including
schools, scouts or organized youth athletic leagues and their representatives.
(3) A solicitor or canvasser doing business by appointment.
(4) A solicitor or canvasser taking orders for the future door -to -door delivery of
newspapers.
(5) Salesmen selling foods to retail or wholesale stores or to professional or industrial
establishments.
(6) The conduct of "garage sales ", "rummage sales" or "estate sales ".
(7) No license shall be required for vendors as a preliminary step to the establishment
of a regular route service for the sale and delivery of such commodities or the
providing of such services to regular customers.
(8) Religious organizations that maintain a building within the City of Stillwater
conducting legitimate fundraising activities.
Subd. 7. Ineligibility for solicitation within the eitpCity. The following shall be grounds for not
allowing registration licensing under this sSection:
(1) The failure of the applicant to truthfully provide any of the information requested by the
cityCity as a part of the application or the failure to sign the application.
(2) The conviction of the applicant/representative within the past fivc three years from the
date of registration /license, for any violation of any federal or state statute or regulation,
or of any local Code provision or ordinance, which adversely reflects on the person's
ability to conduct the business for which the registration license is being sought, in an
honest and legal manner or that will not adversely affect the health, safety, and welfare of
the residents of the cityCity. Such violations shall include but not be limited to: burglary,
theft, larceny, swindling, fraud, unlawful business practices, and any form of actual or
threatened physical harm against another person.
(3) The revocation within the past five three years of any previous fegistfatiouiregistration
and /or license issued to the applicant for the purpose of conducting business as a peddler,
solicitor, or transient merchant.
(4) The applicant is determined to have a bad business reputation. Evidence of a bad business
reputation shall include, but not be limited to, the existence of more than two
complaint(s) against the applicant with the Better Business Bureau, the attorney Attorney
general's General's office Office, or other similar business or consumer rights office or
agency, or the Stillwater Police Department within the preceding 12 months, or five such
complaints filed against the applicant within the preceding five three years.
Subd. 8. Suspension and revocation. Any license issued under this sectionSection
may be suspended or revoked at the discretion of the cityCity councilCouncil, -City Administrator or
City Clerk for violation of any of the following:
(1) Fraud, misrepresentation, or incorrect statements on the application form.
(2) Fraud, misrepresentation, or false statements made during the course of the
registered /licensed activity.
(3) Conviction of any offense for which granting of a registration /license could have been
denied under sub Subdivision 7 of this sectionSection.
(4) Violation of any provision of this sectionSection.
The suspension or revocation of any registration /license issued for the purpose of
authorizing multiple persons to conduct business as peddlers or transient merchants on
behalf of the applicant, shall serve as a suspension or revocation of each such authorized
person's authority to conduct business as a peddler or transient merchant on behalf of the
application whose registration license is suspended or revoked.
Subd. 9. Notice. Prior to revoking or suspending any registration /license issued under this
6 the cityCity shall provide the applicant with written notice of the alleged violation(s) and
inform the licensee of his or her right to a hearing on the alleged violation. Notice shall be delivered in
person or by mail to the permanent residential address listed on the license application, or if no
residential address is listed, to the business address provided on the license application.
Subd. 10. Public hearing. Upon receiving the notice provided in s ubdivision Subdivision 1, the
licensee shall have the right to request a public hearing. If the cityCity elerkClerk receives no request for
a hearing within ten regular business days following the service of the notice, the cityCity may proceed
with the suspension or revocation. For the purpose of mailed notices, service shall be considered
complete as of the date the notice is placed in the mail. If a public hearing is requested within the stated
time frame, a hearing shall be scheduled within 30 days from the date of the request. Within three
regular business days of the hearing, the cityCity councilCouncil shall notify the licensee of its decision.
Subd. 11. Emergency. If in the discretion of the cityCity council Administrator or Police Chief,
imminent harm to the health or safety of the public may occur because of the actions of a peddler or
transient merchant registered/licensed under this s.eetieftSection, the council City Administrator Police
Chief -may immediately suspend the person's registration /license and provide notice of the right to hold a
subsequent public hearing as prescribed in s ubdivision Subdivision -19-9 of this sectientSection.
Subd. 12. Appeals. Any person whose rcgistration /license is suspended or revoked under this
sectionSection shall have the right to appeal that decision in court.
Subd. 13. Transferability. No registration /license issued under this sectionSection shall be
transferred to any person(s) other than the person(s) to whom the registration /license was issued.
Subd. 14. Duration registration /liccnscLicense Period. The registration/license described in •
- • • = e c . - - - • . - . ' . -. Licenses shall run from approval date
through December 31 of the current year.
Subd. 15. Prohibited activities. No peddler, solicitor, or transient merchant shall conduct
business in any of the following manners:
(1) Calling attention to his or her business or items to be sold by means of blowing any horn
or whistle, ringing any bell, crying out, or by any other noise, so as to be unreasonably
audible within an enclosed structure.
(2) Obstructing the free flow of either vehicular or pedestrian traffic on any street, alley,
sidewalk, or other public right -of -way.
(3) Conducting business in such a way as to create a threat to the health, safety, and welfare
of any individual or the general public.
(4) Conducting business before eight -ten o'clock in the morning (&0810:00 a.m.), or after
eight o'clockseven o'clock at night (78:00 p.m.).
(5) Failing to provide proof of registrationlicense, and photo identification (as stated in Subd.
4(g), when requested by any resident, law enforcement agency, cityCity staff or others. ,
or using the registration license of another person.
(6) Making any false or misleading statements about the product or service being sold,
including untrue statements of endorsement. No peddler, solicitor, or transient merchant
shall claim to have the endorsement of the GityCity of Stillwater solely based on the
cityCity having issued a registration card /license to that person.
(7) Remaining on the property of another when requested to leave, or to otherwise conduct
business in a manner a reasonable person would find obscene, threatening, intimidating,
or abusive.
(8) No peddler is permitted to operate at any location within the public parks of the cityCity,
except by permit given by the parks board.
I Subd. 16. Right to deny. The cityCity councilCouncil reserves the right to deny permission to any
peddler if the number of peddlers in any park or location will cause congestion, impede, or
inconvenience the public.
Subd. 17. Violations and penalties. Any person who violates any provision of this scctionSection
shall be guilty of a misdemeanor and upon conviction of any violation shall be subject to a fine not to
exceed $700.00 or a jail sentence not to exceed 90 days, or both, plus the cost of prosecution. Each day a
I violation exists shall constitute a separate violation for the purposes of this sectiertSection.
(Code 1980, § 41.06; Ord. No. 852, § 1, 11 -4 -97; Ord. No. 856, § 1, 4- 21 -98; Ord. No. 954, § 1, 4 -5 -05)
•
MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
SUBJECT: HVAC Contract City Hall, Fire Dept. and Public Works
DATE: January 10, 2011
The City has had a contract with Johnson Controls Inc. for many years for maintenance
of the heating, ventilating, and air conditioning units. In some of the years, the service was
excellent and in others it was mediocre at best. The last time we took competitive quotes fr om
companies for HVAC maintenance, the prices were very close, but Johnson Controls was
awarded the contract because the "brain box" for the system is a proprietary system
manufactured by Johnson Controls. The thought was that if we had different HVAC companies
working on our units, they would just point fingers at each other for any failures. Today, the
service is so bad, I believe a change is worth the risk, and we could pay an hourly rate for work
on the "brain box," if needed.
We received 5 quotes for the work which would be annual contracts but automatically
renewed without 30 days notice prior to the anniversary date. The quotes are as follows:
Johnson Controls Inc. $17,336.00
Harris Companies $16,704.00
Corporate Mechanical $11,145.80
Modern Heating & Air Conditioning $9,404.00
Metropolitan Mechanical Contractors Inc. $8,488.00
RECOMMENDATION
I recommend we enter into a contract with Metropolitan Mechanical Contractors Inc. (MMC) for
a cost of $8,488 annual.
ACCEPTING QUOTES FOR HVAC CONTRACT FOR CITY HALL, FIRE
DEPARTMENT AND PUBLIC WORKS
WHEREAS, five quotes were received for the maintenance of the hearing, ventilating
and air conditioning units
WHEREAS, quotes were received as follows:
Johnson Controls Inc. $17,336.00
Harris Companies $16,704.00
Corporate Mechanical $11,145.80
Modern Heating & Air Conditioning $9,404.00
Metropolitan Mechanical Contractors Inc. $8,488.00
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater that
the quotation from Metropolitan Mechanical Contractors Inc in the amount of $8,488.00
be accepted and work completed.
Adopted by the Stillwater City Council this 18 day of January, 2011.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
FEES FOR SERVICES /PUBLICATIONS
ADMINISTRATIVE CITATIONS FINE SCHEDULE
2011
NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee
schedule and administrative citations fine schedule for 2011, effective January 1, 2011.
PLANNING PERMIT REVIEWS AND APPEALS:
Comprehensive Plan Amendment
Fee Escrow
$1,000 $500- 0 -5 acres
$2,500 $5,000 6 -40 acres
$5,000 $10,000 41 -80 acres
$7,500 $20,000 over 80 acres
Zoning Amendment (text or map)
Fee Escrow
$500 $500 0 -5 acres
$2,500 $2,500 6 -40 acres
$5,000 $5,000 41-80 acres
$7,500 $10,000 over 80 acres
Planned Unit Development (PUD)
Concept Fee Escrow
$3,000 $5,000 0 -5 acres
$5,000 $5,000 6 -40 acres
$7,500 $10,000 41 -80 acres
$10,000 $10,000 over 80 acres
Final Fee Escrow
$1,000 -0- 0 -5 acres
$2,000 -0- 6 -40 acres
$3,000 -0- 41 -80 acres
$5,000 -0- over 80 acres
Subdivision
Preliminary Plat Fee Escrow
$500 + $100 per lot $2,500 0 -5 acres
$1,000 + $100 per lot $5,000 6 -40 acres
$2,000 + $100 per lot $7,500 41 -80 acres
$5,000 + $100 per lot $10,000 over 80 acres
Final Plat Fee
$500 0 -5 acres
$1,000 6 -40 acres
$2,000 41 -80 acres
$5,000 over 80 acres
1 1/14/2011
Resubdivision $100
Lot Line Adjustment Appliction $25
Conditional /Special Use Permit
Residential $150
Commercial $500 *Escrow amount dependent on Project
location, Site conditions and type of development
Tax Increment Financing Application Fee $5,000
Home Occupations
Type I $25.00
Type II & Type III $150.00 (Hard Cost to City $102.00)
Commercial /Industrial $500
Use Determination $500
Infill Design Permit $150
Variance
Residential $150
Commercial /Industrial $500* *Escrow amount dependent on Project
location, Site conditions and type of development
Certification of Compliance $100
Design Review Permit $25
Sign Permit $50
Fence Permit $25
Bed & Breakfast Inspection $100
Zoning Letter $100
Annexation Permit $1000.00 up to 10 acres
$2000.00 10 acres +
Administrative Charges - Mowing, Cleanup & Snow Removal Services
One time service call or the first reoccurring service call $100.00
Second and each additional reoccurring services call $50.00
(in addition to all costs billed to the City for service)
Application for Joint Board Approval Escrow amount dependent on project location, site
condition and type of development
Fee Escrow
Site Alteration Permit $25 n/a
Demolition Permit $150 n/a
Street Vacation $250 n/a
Grading Permit - Residential $150 Engineering Fee $1,500 escrow
Grading Permit — Commercial $500 Engineering Fee $5,000 escrow
An escrow shall be established as indicated above to cover engineering and legal fees incurred by the
City as part of the plan review.
1) The fee shall be doubled for after - the -fact permit applications 2) The Uniform Building Code
establishes a fee schedule for grading permits
Appeals $50
Permit Modifications Same fee as original permit
Right of Way Permit Dependent on amount of work done
Obstruction Permit $90 for two week period
Contractor License $100
Contractor License Verification $5
Lead Certification /Verification (Federal 40 CFR745.80, Subpart E — 2011 Mandate)
SANITARY SEWER RATES
First Minimum Charge $39.00
Overage Charge $3.70
2 1/14/2011
SEWER & WATER HOOKUP CHARGES - INFILL LOTS
S nitary Sewer $3 $3,549
W ter $3,479 $3,549
STORM WATER RATES $10.00
SIGN & LIGHTING Residents - $8.00 per quarter - Commercial based on acreage
PUBLICATIONS /MINUTES /AGENDA
City Code Book $100 unbound /$125 bound
Zoning Book $25.00
Downtown Plan $10.00
Design Manual $5.00
Comprehensive Plan $20.00
Mailed minutes - per year $60.00 + Postage
Mailed agendas - per year $20.00 + Postage
Budget Book $25.00
Financial Report $50.00
PREPARED MAPS
Black/White /Blue Line
City Map (8.5 X 11) $2.00
City Map (11 x 17) $2.00
City Map (30 X 36) or copies
of this size $12.00
Zoning (8.5 x 11) $2.00
Zoning (11 x 17) $4.00
Land Use Map (11 x 17) $4.00
Asbuilt Drawings (11 x 17) $10.00 minimum or $3.00 per page
Asbuilt Drawings (24 x 36) $10.00 minimum or $6.00 per page
Color
City Map (30 x 36) $24.00
Zoning Map (36 X 48) $30.00
Zoning Map (8.5 x 11) $5.00
Zoning Map (11 X 17) $7.00
Land Use Map (11 x 17) $7.00
Topographic Maps $5.00 per acre plus staff time
Parcel Map $10.00 minimum or $2.00 per page
Electronic Data Via Mail* $25.00 each project plus staff time and postage
Electronic Data Via e -mail* $15.00 each project plus staff time and postage
*Electronic data fee must be paid and license agreement signed before sending information.
OTHER SERVICES:
Assessment Searches $20.00
Assessment Roll Copy (each) $20.00
Copies (B/W) per sheet 25¢ (8.5 X 11)
50¢ (8.5 X 14)
75¢ (11 X 17)
Color Prints /Copies $2.00 per side (8.5 X 11) (1 -5 pages)
$1.75 per side (8.5 X 11) (6 -50 pages)
$2.50 per side (8.5 X 14) (1 -5 pages)
$2.25 per side (8.5 X 14) (6 -50 pages)
3 1/14/2011
$3.00 per side (11 X 17) (1 -5 pages)
$2.75 per side (11 X 17) (6 -50 pages)
Audio Tape Copies $15.00 per tape
Video Copies $10.00 per tape
CD ROM Copies $15.00 per CD
LIQUOR & TOBACCO LICENSES: (requires public hearing to change fees of licenses)
Per year
On -Sale $2887.50
On -Sale Club $446.25
On -Sale Sunday $200
Off -Sale $200
On -Sale Wine $315
On -Sale Wine w /Strong Beer $477.75
On -Sale 3.2 Malt Liquor $162.75
Off -Sale 3.2% Malt Liquor $57.25
Tobacco $250
Initial Tobacco Investigation Fee $250
Initial Liquor Investigation Fee $300
Permit to consume $35 (local non - profits no charge)
Annual Investigation
(Liquor & Tobacco) $150
Temporary Liquor License Fee (12 per year — on -sale) $25 per day
Temporary Liquor License Fee (3.2 unlimited) $25 per day
PAWN BROKER FEE $5,000 plus monthly fee of $200 for computer access charges
ST. CROIX VALLEY RECREATION CENTER RATES (Park Board approval 5/10 retroactive to
September 10, 2010)
Hourly Rates: Prime Time Non Prime Time Summer Ice
Rec Center Ice $175 /hour $150 /hour $150 /hour
Lily Lake Ice $170 /hour $150 /hour $150 /hour
Full Field Hours $250 /hour $190 /hour $190 /hour
Half Field House $150 /hour $135 /hour $135 /hour
Other Rates:
Open Skating $3.00 /child $4.00 /adult $7.00 /family
Open Field $3.00 /child $4.00 /adult $7.00 /family
STILLWATER PARK FEES
All private individuals, religious institutions, and for - profit groups shall pay normal fees. The City does
not charge not - for - profit groups and educational institutions to use City Parks, unless otherwise noted.
The City does require a refundable damage deposit from ALL groups and persons renting parks
facilities.
Picnic Shelters and Gazebos
$100 refundable damage deposit plus one of the following fees:
$50 /day for Stillwater city resident or $100 /day for non - Stillwater city resident.
Ballfields (for tournaments): $458 $300 fee & refundable damage deposit $150
4 1/14/2011
Park Open S pace
A $100 refundable damage deposit (i.e. weddings) - Non - Resident Fee of $50.00
Pioneer Park Bandshell
$100.00 refundable damage deposit and $125.00 fee for residents and nonresidents (anytime). All
groups, including not - for - profit groups and educational institutions must pay to use the Bandshell.
Teddy Bear Park Building Rate Schedule:
A $100 refundable damage deposit per floor is required plus the following.
Mon - Thurs Resident Non- Resident Non - profit Group For - P rofit Group
First 3 hrs (1 floor) $50 $80 $50 $80
Add'I hour (1S floor) $15 $25 $15 $25
First 3 hrs ( " floor) $40 $60 $40 / $10* $60
Add'I hour (2 " floor) $10 $15 $10 / $5* $15
* Rate based on a minimum of 10 meetings per year with no food at the meeting.
Fri - Sun Resident Non - Resident Non - profit Group For - Profit Group
First 3 hrs (1S floor) $90 $160 $90 $160
Add'I hour (1S floor) $25 $45 $25 $45
First 3 hrs ( floor) $70 $125 $70 $125
Add'I hour 2 floor) $20 $35 $20 $35
EVENTS & SPECIAL EVENTS
Event Application Fee - $0.00
Special Event Application Fee $50.00
Special Event with Contract Application Fee - $50.00
Special Event held in Stillwater Parks $500 Damage Deposit $250
Materials
Picnic Tables $10.00 /table /each day of event
Orange Fencing $2.50 /Iineal foot
Trash Containers $8.00 /container /each day of event
Refuse Collection Cost of staff time
Portable toilets $60 /event /unit
Portable toilet — Handicapped $150 /event /unit
Electrical use (Parks, except Lowell Park)$10.00/ each day of event
Electrical use (Lowell Park) $20.00 per elec. box/ each day of event
Barricade 4' to 12' $2.00 /barricade /each day of event
Barricade 4' to 12' with flasher $5.00 /barricade /each day of event
Drums $1.00 /drum /each day of event
Reflective Cones $1.00 /cone /each day of event
Traffic Sign on stand $2.00 /sign /each day of event
PD No Parking Signs $1.00 /sign /each day of event
POLICE FEES:
Administrative Citation Fees (see attached)
Dog Licenses - per year $10.00
Dog Impound $50
Audio Tape Copy $15
Video Tape Copy $40
State Accident Reports No fee
Police Reports No fee
5 1/14/2011
Peddler Background Check $25 per applicant and each representative
In -house statistical computer run $25
Bicycle License $1
FIRE INSPECTION
1. Automatic fire extinguishing systems 1.2% of value, $100.00 minimum
2. Fire alarm systems 1.2% of value, $100.00 minimum
3. Annual license for retail sales of consumer fireworks $100.00
4. Residential daycare and foster care inspection $50.00
5. Open burning permit $15.00
6. Tank removal permit $75.00
7. Residential yearly nuisance /false alarm fees — fees based on a per call basis
1 -2 No charge
3 -4 $75.00
5 -6 $150.00
7 -8 $300.00
9 + $400.00
Commercial yearly nuisance /false alarm fees — fees based on a per call basis
1 -2 No charge
3 -4 $90.00
5 -6 $180.00
7 -8 $360.00
9 + $425.00
False alarm fees based on calendar year
PARKING RAMP FEES
1. Contract Parking.
a. Business Hours Permit. This permit is for the use of one parking space on weekdays
from 6:00 AM to 6:00 PM. Parking before or after the permitted hours is subject to the flat
fee for transient parking, or the event parking fee if that applies. Note that all rates are
given in monthly equivalents, however permits must be purchased in quarterly increments.
The minimum purchase is one quarter. The prices listed are for each permit.
i. Uncovered space (fourth level) $10 /month [$30 /quarter]
ii. Covered space $15 /month [$45 /quarter]
iii. Covered space, bulk rate (5 permit minimum) $12 /month [$36 /quarter]
iv. Covered reserved space $20 /month [$60 /quarter]
2. Event Parking. Parking during events does not include overnight parking. Any vehicle parked at
the event rate after 2:30 AM will be subject to towing.
a. Summer weekends. For the purposes of the municipal parking ramp, "summer
weekends" are defined as occurring between May 1 and October 31 A summer
weekend begins at 5:00 PM on Friday evening and runs through Sunday evening at 8:00
PM.
i. The parking fee for summer weekends will be a flat $5.
b. Special Events. Currently Lumberjack Days, 4 of July Fireworks and the Stillwater
Criterium annual bike race are considered Special Events. The list of Special Events can
be changed by the City Council.
i. The parking fee for Special Events will be a flat $10.
3. Transient Parking. Transient parking is sometimes referred to as hourly parking. It is any
parking that is not for special events or by contract. Any transient use vehicle that is parked past
2:30 AM will be subject to towing.
a. The parking fee for transient parking will be a flat rate of $3
6 1/14/2011
Parking Space Usage Fee
Peak Season Parking Rates Off Season Parking Rates
Lot 1 $15 /day /space' All city parking lots: 3 hours Free
or less
All other city parking lots $9 /day /space2 All city parking lots : > 3 $3 /day /space
hours
On- street parking $g /day /space2 On- street parking $3 /day /space
(except on Main St.) (except on Main St.)
1 Partial day use (or reservation) will incur only a partial day fee as follows:
0 -2 hours = $5; >2 but <4 hours = $10; more than 4 hours = $15.
2 P artial day use (or reservation) will incur only a partial day fee as follows:
0 -2 hours = $3; >2 but <4 hours = $6; more than 4 hours = $9.
PARKING FINES:
$10 any violation not preceded by another parking violation the prior 90 days
$20 any violation preceded by one parking violation within prior 90 days
$30 any violation preceded by two parking violations within prior 90 days
$25 added to fine if not paid within 10 business days of issuance
PERMIT PARKING FEES (PARKING LOTS):
$10 permit parking per month per vehicle ($5 per month if after 15 of month)
7 1/14/2011
ADMI NISTRATIVE CITATIONS FINE SCHEDULE
Traffic Control Signals $79-00 MINN. STAT. §169.06
Speeding (1 -94-5 MPH over limit $7060.00 MINN. STAT. §169.14
Fail to Yicld Right of way $70.00 MINN. STAT. §169.20
Fail to Yicld at Yicld Sign $70.00 MINN. STAT. §160.201
Fail to Yicld to Pedestrian in Crosswalk $70.00 MINN. STAT. §169.2151
Scatbclt Violation $60-.00 MINN. STAT. §169.686
Fail to Use Child Restraint $70.00 MINN. STAT. §160.685
Crossing Fire Hose $80.00 MINN. STAT. §169.41
Or c Way Strccts and Alleys $70.00 MINN. STAT. §169.18, Subd. 6
YicId Intersections $70.00 A . _ A . _ :.. 9, _ _ _:.
Stop S+gnLine Violation $760.00 MINN. STAT. §169.20, Subd. 3
Paccing on the Right where Prohibited $70,00 A .... A . _ : _ - - -.
Prohibitions; stopping, parking $70.00 MINN. STAT. §160.3'1
H ndicappcd Parking $200 _ MINN. STAT. §169.346
Lit:cring from motor vchicic $75.00 MINN. STAT. §169.12
Snowmobiles $70.00 City Code Sec. 51 -6
Roller Skates; Skateboards $50.00 City Code Sec. 51 -8
Jake Braking -Loud Muffler $75.00 City Code Sec. 51 -8
Recreational Vehicles violation $50.00 City Code Sec. 51 -7
Method of Parking $50.00 City Code Sec. 51 -2
Winter Parking; Snow Emergencies $50.00 City Code Sec. 51 -5
Open Burning or Leaves $100.00 City Code Sec. 23 -1, Subd. 10
Noise, Noisy Parties or Gatherings Electronic $100.00 City Code Sec. 38 -2
Sound System /Audio Equipment $100.00 City Code Sec. 38 -3
Public Nuisance Defined $75.00 City Code Sec. 38 -1, Subd. 2
Public Nuisances Affecting Health $75.00 City Code Sec. 38 -1, Subd. 2(1)
Public Nuisances Affecting Peace and Safety $75.00 City Code Sec. 38 -1, Subd. 2(2)
Animal Violations $50.00 City Code Sec. 27 -1 -5
Public Parks: Hours of operation, permitted $50.00 City Code Sec. 48 -5
activities
Public Parks: Prohibited Acts $50.00 City Code Sec. 48 -2
Conducted on Licensed Premises /Disorderly $50.00 City Code Sec. 43 -1
Conduct, Disorderly House, Alcohol, etc. Minn. Stat. §609.72
Curfew $50.00 City Code Sec. 52 -11
Disturbing the Peace $150.00 City Code Sec. 52 -1
Sign Violations $100.00 City Code Sec. 31 -214
Possession of Alcohol in Public $75.00 City Code Sec. 52 -15
8 1/14/2011
ALCOHOL VIOLATIONS, Resolution 99 -179 Amending Resolution 98 -309
Chapter 43, Sec. 43 -134
Type of Violation 1s Offense 2n Offence 3` Offense 4th
Offense
1. Commission of a felony Revocation N/A N/A N/A
related to the licensed activity
2. Sale of Alcoholic Beverages Revocation N/A N/A N/A
while license is under suspension
3. Sale /purchase of alcoholic $250.00 $500.00 & $750.00 & Revocation
beverages to /by underage person 3 day Suspension 9 day Suspension
4. Sales of alcoholic beverage to $250.00 $500.00 & $750.00 & Revocation
obviously intoxicated person _ 3 day Suspension 9 day Suspension
5. After hours sales of alcoholic 3 day 6 day Suspension 9 day Revocation
beverages Suspension Suspension
6. After hours display or 3 day 6 day Suspension 9 day Revocation
consumption of alcoholic Suspension Suspension
beverages
7. Refusal to allow City 5 day 15 day Suspension Revocation N/A
Inspectors or Police admission to Suspension
inspect premises _
8. Illegal gambling on premises 3 day 6 day Suspension 9 day Revocation
Suspension Suspension
9. Failure to take reasonable 3 day 6 day Suspension 9 day Revocation
steps to stop person from leaving Suspension Suspension
premises with alcoholic beverages
TOBACCO VIOLATIONS (Resolution 98 -309)
Type of Violation 1S Offense 2 Offence 3` Offense
1. Sale /purchase to /by underage person $75.00 $200.00 $250.00 & Revocation
2. Unlawful Vending Machine $75.00 $200.00 $250.00 & Revocation
3. Unlawful Self Service Sale $75.00 $200.00 $250.00 & Revocation
4. Refusal to allow City Inspectors & Police $75.00 $200.00 $250.00 & Revocation
addition to inspect premises
5. All other tobacco violations $75.00 $200.00 $250.00 & Revocation
Adopted by Council this 18th day of January, 2011.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
9 1/14/2011
illwater
Administration
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 1/12/2011
Re: "Alternate" — Middle St. Croix Watershed District Board
At the last meeting Council representatives were chosen for various boards and
commissions. One that was inadvertently overlooked with the "Alternate" for the Middle St.
Croix Watershed District should Councilmember Polehna is unable to make a meeting.
Councilmember Gag was the alternate in 2010. This position has been added to the list of
Council representative list.
ACTION REQUIRED:
Discuss and designate an alternate representative.
LEASE AGREEMENT
THIS AGREEMENT made this p /day o -'i; 2009, between the CITY OF
STILLWATER, Washington County, Minnesota, a H me Rule City of the Third Class ( "City ")
and ST. CROIX BOAT AND PACKET CO., INC., a Minnesota corporation, ( "St. Croix" and
"Tenant ").
1. Recital. The City is the owner of real estate with frontage on the St. Croix River
( "Property "), part of which was formerly rented to Aiple Towing Company who operated a barge
terminal facility from the site.
2. The Property. A portion of this Property is the subject of this Lease and is
described on the attached Exhibit "A," the Property where currently a City owned barge entitled
the "Frank E" is moored along with a City owned vessel known as the "Cayuga," a vessel that is
held by the City for future use as a park facility, but that currently is in need of repair and
maintenance.
3. Term. The City is willing to lease the site to Tenant by this instrument for a two
(2) year term according to the terms set forth in this Lease Agreement.
4. Rent. As and for rent payable to the City during the term of this Agreement,
Tenant will pay rent in the amount of One Thousand One Hundred and No /100 ($1,100.00)
Dollars per month, payable monthly in advance of the first day of each month. Further, as
additional "in kind rent," Tenant agrees to perform repairs and maintenance to the Cayuga and
Frank "E" and maintain their flotation. Any use of the barge by Tenant or others will require
prior approval of the City Administrator.
5. Appearance. Tenant agrees to maintain the physical appearance of the Property in
its present condition and promises to erect no additional out buildings or structures on the
Property.
6. Mooring. Tenant will be allowed to bring to the Property and moor on the
Property any equipment and additional boats and vehicles as needed to reasonably maintain their
business.
7. Snow and Brush Remqval. Tenant will also be responsible for snow removal, and
cut and trim brush and weeds, all without charge to the City.
8. Lock Out Gate. Tenant will maintain lock out gates to secure the Property and
prevent public access to the Cayuga, the Frank E., and their business property.
9. Waiver. Tenant also agrees and waives, by this Lease, any claim that they might
otherwise have to compensation as a lessee in possession under any state or federal law or rule
should the property be needed to accommodate construction of an interstate bridge, bridge piers
or abutments or other possible bridge construction impacts in the event the Property or any part
of it is needed for bridge construction or bridge construction impacts or is affected by bridge
construction impacts. Tenant, upon ninety (90) days written notice by the City, agrees to
accommodate any such construction or impacts. In that event the City agrees to reasonably
explore relocation of Tenant for the remainder of the Lease period as long as a relocation does
not involve expense or charge to the City and the accommodation can reasonably be made. If
reasonable accommodations cannot be made without charge to the City, Tenant agrees to vacate
the Property leaving it in as good as condition as it is now found, waive any claim for material or
work done to the Cayuga, the barge or the premises and this Agreement will be null and void. In
that event, Tenant will be relieved from the payment of rents and will be released from further
repairs to the barge or Cayuga.
10. Mooring Visitors. Tenant also agrees to reasonably accommodate, at the request
of the City, any marine services who are temporarily working on public projects on the St. Croix
River on a temporary basis and who are in need of loading, unloading or mooring vessels
involved in this work. This provision will be operative on a case by case basis and may not
unreasonably disrupt Tenant's operations, or provide a competitor with an unreasonable
advantage.
11. Insurance and Release. Tenant must insure the Property against all risks and
provide the City with a certificate of insurance evidencing One Million Five Hundred Thousand
($1,500,000) combined single limits coverage on their operation, naming the City as an
additional insured as their interest may appear. The City will either self insure the Cayuga with
regard to marine risks including hull risks or, if feasible, as the Cayuga increases in value, secure
marine insurance including hull coverage on the Cayuga.
It is also agreed by the City that Tenant will not be responsible or liable for catastrophic,
hull failure or damage to the vessels that results from tornadoes, flood, extreme rain or wind or
collision caused by other vessels.
2
12. Prohibition Assignment. This Agreement and the rights granted hereunder may
not be assigned or transferred by Tenant without the prior written consent of the City.
13. Conditions. This Agreement will not be effective unless all activities of Tenant
have the approval of the United States Army Corps of Engineers and the Minnesota Department
of Natural Resources, if required by law.
IN WITNESS WHEREOF, the parties have set their hands this / day of
2009.
CITY OF STILLWA
By: i
K /'arycki, Its Mayor
A ST:
Diane F. Ward, Its City Clerk
TENANT:
ST. CROIX BOAT AND PACKET CO.,
INC., a Minnesota corporation
By:
Its:
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this c2e1 y of
2009, by Ken Harycki, Mayor, and Diane F. Ward, Clerk, for the CITY OF STILLW TER.
it f--
MEM M. ROMS Notary Public
My CommIZ 10
3
STATE OF MINNESOTA
) ss
COUNTY OF WASHINGTON )
The re oing ' , $ t was acknowledged before me thisca2 f a of ji',t_ J
� g Y ( ,
/
2009, by `K c k r , cke TOtglie ( E C) , duly authorized agent fo
CROIX BOAT AND PACKET CO., INC., a Minnesota corporation.
KNErititatttis N t Public I
PU R CAINIJSOR
*Commission Writs o1/3U/to
4
Memorandum
Date: January 13, 2011
To: Stillwater City Council Members
Cc: City Administrator Larry Hansen
From: Chief John Gannaway
Subject: Justification of Seasonal/Part-Time Employees
Please consider the following memorandum as the Police Department's justification for
hiring two seasonal /part-time Community Service Officers, one seasonal Parking
Enforcement Officer, and several (we usually hire between 4 -6, depending on how many
applicants we receive) Parking Attendants. -
Community Service Officers (CSO's): We used to hire two seasonal CSO's, but cut
one of those positions as part of the 2009 budget cuts. We are asking to hire the second
seasonal CSO as we have cost savings with Sgt. Roettger's pending retirement (estimated
$24,000). We also plan on having additional officers on duty downtown during the
summer months. We are also asking to hire one seasonal Parking Enforcement Officer.
That position is funded entirely through the Parking Enterprise Fund and is annually
approved by the Downtown Parking Commission.
As you know, the dynamics of Stillwater completely change during the summer months,
and this is certainly no exception for the Police Department. Our activity level rises
substantially, and many times our officers will respond continuously to calls for service
throughout their shifts, both day and evening. They will sometimes have to prioritize, or
what we call `stack', calls for service when multiple calls for service arrive
simultaneously, meaning the more serious the call, the sooner it is responded to.
Sometimes officers are unable to timely respond to calls for service that are considered
`routine'. Some of these calls could be: animal complaints; vehicle lock -outs; and traffic
control requests. These calls are important to those that call, and it is important for us to
respond, but they potentially could not be responded to in a timely fashion.
This is where CSO's respond. They handle many calls for service throughout the
summer, often what we would call courtesy calls or quality of life calls. They also check
and lock parks and bathrooms. When they are not responding to calls for service, their
secondary duty is parking enforcement, as parking issues rise dramatically during the
summer months. Without additional parking enforcement, downtown parking issues
would increase and complaints would increase. So CSO's do help justify their position
through revenue generation in the form of parking enforcement. The part-time CSO's
wrote parking tickets in 2007 that generated $25,000 in fine revenue. It costs
approximately $20,000 in salary for each CSO.
CSO's are also a cost - saving measure. A quick count reveals a minimum of fourteen (as
you know, more events pop up during the year) events that occur in Stillwater in which a
law enforcement presence is needed. We use CSO's at all of these events, sometimes
using them exclusively. Assigning a sworn officer to a four -hour event would cost the
City $180 (excluding benefits). Assigning a CSO would cost $65.
Another aspect of the CSO hiring is that we often hire them as Police Officers when we
have vacancies. (3 of our last 4 Police Officer hiring's have worked here as seasonal
CSO's). The seasonal employment give us a chance to evaluate the CSO's, see how they
perform core job functions, interact with the public and other City Employees, and they
learn the geography of the City and how to use the various equipment that all officers
use.
Parking Attendants: The Parking Attendants we hire are funded completely by the
Downtown Parking Fund. They mostly monitor the `pay' parking lots and insure
compliance with the payment box by directing persons to the pay machine and how to
use it. They also give information those using the parking lots in the form of directions,
places to go, and other helpful information. Without the Parking Attendants, it is my
understanding that during peak summer times the parking lots would evolve into
quagmires.
R,„,A,..vAletC- s 0+-PAtr"-
() odit % , , 'A I
RESOLUTION NO. 2011-
RESOLUTION DECLARING INTENT TO CONVEY CITY PROPERTY
TO THE MINNESOTA STATE ARMORY BUILDING COMMISSION
FOR A JOINT FACILITY TO ACCOMMODATE
A NATIONAL GUARD ARMORY AND COMMUNITY USES
WHEREAS, it is proposed to construct a facility in Stillwater that would jointly
accommodate the Minnesota National Guard and as yet to be determined community uses; and
WHEREAS, the City of Stillwater owns three contiguous parcels of land at 13129
Boutwell Road, 12199 Boutwell Road and 13210 75 Street South that are sufficient in
combined size to provide the real property needs of a National Guard facility and community
uses; and
WHEREAS, the three contiguous parcels of land are legally described as follows:
See Exhibit A.
NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby
declares:
1. It is the intent of the City of Stillwater to convey that portion of the above
described 18.3 acres to the Minnesota State Armory Building Commission
necessary for construction of a joint National Guard and community use facility
under the provisions of Minnesota Statute 193.144.
2. It is the intent of the City to preserve an option to co- locate a fire station on the
property with the National Guard Armory facility.
Adopted by the Stillwater City Council this day of 2011.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
EXHIBIT "A"
Parcel 1:
That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30
North, Range 20 West, described as follows: Commencing at the West
1/4 corner of said Section 29; thence Easterly along the East -West 1/4
line, a distance of 460 feet to the hereinafter referred to "Point B "; thence
continuing Easterly, along said East -West 1/4 line, a distance of 295.8
feet; thence Northerly parallel with the West line of Northwest 1/4 to the
point of beginning at the point of intersection with the Northerly right of
way line 75th Street North as described on Document No. 345261; thence
continuing Northerly, parallel with said West line of the Northwest 1/4 to
the center line of Boutwell Road North; thence Northwesterly, along said
center line of Boutwell Road North to the point of intersection with a line
drawn Northerly, parallel with said West line of the Northwest 1/4 from
said "Point B "; thence Southerly, along said parallel line to said Northerly
right of way line of 75th Street North; thence Southeasterly, along said
Northerly right of way line to the point of beginning. Together with an
easement for ingress and egress over, under and across the part of the
West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20
West, described as follows: Commencing at the West 1/4 comer of said
Section 29; thence Easterly; along the East -West 1/4 line a distance of
755.80 feet; thence Northerly parallel with the West line of said Northwest
1/4, a distance of 1102 feet, to the point of beginning; thence
Northeasterly deflecting to the right 5 degrees 40 minutes, a distance of
355 feet, more or Less, to the point of intersection with the center line of
Boutwell Road North; thence Northwesterly, along said center line of
Boutwell Road North to the point of intersection with a line drawn
Northerly parallel with the West line of said Northwest 114, Section 29
from the point of beginning; thence Southerly, along said parallel line to
the point of beginning.
•
Exhibit "A"
Parcel 2:
That part of the Southwest Quarter of the Northwest Quarter, Section 29,
Township 30 North, Range 20 West, Washington County, Minnesota,
described as follows:
Commencing at the West quarter corner of said Section 29; thence
Easterly, along the East -West quarter line, a distance of 755.80 feet;
thence Northerly, parallel with the West line of said Northwest Quarter, a
distance of 777 feet to the point of beginning; thence Easterly, at a right
angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5
rods) of said Southwest Quarter of the Northwest Quarter; thence
Southerly, along said West line to the Northerly right -of -way line of 75th
Street North as described on Document No. 345261; thence
Northwesterly, along said Northerly right -of -way line to the point of
intersection with a line drawn Southerly parallel with the West line of said
Northwest Quarter, Section 29 from the point of beginning; thence
Northerly, along said parallel line to the point of beginning.
Parcel 3:
That part of the West 1/2 of the North west 1/4, Section 29, Township 30
North, Range 20 West, Washington County, Minnesota, described as
follows:
Commencing at the West Quarter corner of said Section 29; thence
Easterly, along the East -West Quarter line, a distance of 755.80 feet;
thence Northerly, parallel with the West line of said Northwest 1/4, a
distance of 777 feet to the point of beginning; thence Easterly, at a right
angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5
rods) of said West 1/2 of the Northwest 1/4; thence Northerly, along said
West line to the center line of Boutwell Road North; thence
Northwesterly, along said center line of Boutwell Road North to the point
of intersection with a line drawn Northerly parallel with the West line of
said Northwest 1 /4, Section 29 from the point of beginning; thence
Southerly, along said parallel li t the point of beginning.
Memorandum
Date: January 14, 2011
To: Mayor and City Council Members
Cc: City Administrator Larry Hansen
From: Chief John Gannaway
Subject: Laptop for Squad Car Purchase
The Police Department and MIS is requesting permission to purchase one Panasonic Toughbook Laptop
computer for $4504.91.
Each marked unit in the Police Department has a computer in it that serves the officers in a variety of
ways. They can run information on subjects and vehicles the encounter in the course of their duties .,
from a couple of databases. There is software called Mobile Cop which tracks what they and other
officers are doing, calls that are pending, and they are periodically dispatched to calls for service from
this software. There are many functions, some of them at for looking at data, some are for officer safety
issues. Computers in the squad cars nowadays are just like a vital piece of equipment for the vehicle,
like the lights, siren, squad weapon, transmission, lights, etc...
Unfortunately, we work in Minnesota. The extreme weather conditions are wreaking havoc with the
current computers in the car, which are the brand Data 911. They stay in the car at all times, so they are
subject to not only the wear and tear of law enforcement duties, but also to the extreme heat in the
summer and sub -zero temperatures in the winter. The computers, while somewhat 'ruggedized', are
now constantly going down because of the above varying factors.
Most agencies in MN now are looking for other solutions. We and our MIS department are requesting
to purchase the Panasonic Toughbook to see if those are a viable solution. The Toughbooks, while
ruggedized, can also be removed from the squad car when the vehicle is not in use, thereby, hopefully,
extending the life and reliability of the unit.
MIS did some research on the various ruggedized laptop options and the Panasonic Toughbook appears
to be the best option. The current systems have a laptop vault in the trunk, which is wired to a
keyboard and monitor in the cockpit of the squad. The Toughbook eliminates the wiring, and saves from
having a separate keyboard and monitor. The Toughbook will be in cockpit, the current system's brain,
the laptop, is in the trunk, which is not temperature regulated.
Memorandum
Date: January 18, 2011
To: Mayor and City Council
Cc: City Administrator Larry Hansen
Subject: Replacement of Full -Time Community Service Officer (CSO)
Our full -time Community Service Officer, Cindy Jacobson, has just informed me of her intent to retire
on February 18, 2011. Cindy has around 25 years of dedicated service to the City and Police
Department.
Her position, while not licensed, is a critical position within the Police Department. Her official duties
are the animal control and enforcement functions within the City, assist police officers with various
duties such as traffic control, crime scene security, and manage and maintain the Property /Evidence
Room. The management of the Property Room is a critical function of the Police Department, as all
evidence seized over the course of a year will run into the thousands of items, stemming from
firearms, cash, vehicles, clothing, electronics, to small yet critical items such as fingerprints and bloody
clothing. Each item must be meticulously documented and kept track of for legal and chain of custody
issues. The CSO also does many administrative duties, such as vehicle fleet records and maintenance,
record keeping of various data bases that are maintained by the Police Department, and maintaining
other equipment used by the Police Department.
With our recent cutting of one full -time administrative position, the CSO also spends part of her day
staffing our front window to ensure that walk -up assistance is rendered as much as possible.
Basically, the CSO has many vital functions, and does many of the day -to -day functions that help run
the Police Department.
The Police Department is requesting to replace the CSO position. There will be an estimated $10,000
cost savings on this hire as the new person would be hired at an entry level position.
l' - ' + ` )s's'v‘tjd‘ijkfralL /f‘Y. 434411
Y am).—N 4 � 1
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F Yr I
January 2011
Dear Colleague:
The Metro Paint -A -Thon helps seniors and people with physical disabilities continue to live independently in
their own homes. We assign volunteer teams to scrape, prime and paint home exteriors for our low- income
clients, at no cost to the homeowner.
Despite the economic challenges that lie ahead we are committed t
g to providing the same, high-quality service,
9 Y
absolutely free of charge to eligible homeowners in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and
Washington counties.Won't you help us get this information into the hands of homeowners who can benefit
from our painting service?
The attached application outlines eligibility requirements and additional program information. Please feel free
to give the application directly to the homeowner or refer them to our office at 612 -721 -8687 x321. This
application reproduces well, should you need more copies; otherwise you may also download the application
from our website at: paintathon.gmcc.org (Go to "homeowner application" on the left.)
Thank you in advance for helping to disseminate this information — through your bulletins, newsletters, web
site or mailings — and for helping low- income seniors and individuals with disabilities access another service
to help keep them living independently.
Please do not hesitate to call me at 612 -721 -8687 x321 with any questions you might have or e-mail me at
dpope@gmcc.org. I'll look forward to hearing from you.
With appreciation and best wishes for the new year,
Deidre Pope
Director, Metro Paint -A -Thon
Metro Paint -A -Thon, 1001 East Lake Street, P.O. Box 7509, Minneapolis, MN 55407 paintathon.gmcc.org
- 1
°� 4 Metro Paint -A -Thon Homeowner Application
i` s*,„,.,
Metro Pa int -A -Thon is a program that helps low- income seniors and people with permanent physical
...-\.. O, disabilities continue to live independently in their own homes. A volunteer team is matched to
scrape, prime and paint the exterior of each eligible home /garage,thereby keeping it well - maintained,
= --
1 ,4 3
beautiful and an asset to the neighborhood. All of this is done at no cost to the homeowner.
Eligible homeowners must:
I. Be over the age of 60 or have a permanent physical disability.
2. Own and occupy a single - family home in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott or Washington county that
needs the exterior painted, but does not need major repairs.
3. Live in a home where the monthly income of all persons living there does not exceed the following guidelines:
Household Size 1 2 3 4 5
Monthly Income $1,800 $2,500 $3,100 $3,700 $4,300
201 I Application Timeline
May 6: Application deadline.
Late SpringlEarly Summer: Paint -A -Thon home inspector visits and evaluates the home of each applicant.
Paint colors selected. (You may choose one of 13 colors of Valspar paint. We cannot provide stain.
If your project requires stain, or a color you prefer that we do not offer, you will be responsible for that purchase.)
July 15: All applicants will be notified if they have been chosen for the 201 1 Paint -A -Thon or referred to another
organization for assistance.
If your home is selected
July: Volunteer team leader contacts homeowner to make painting arrangements.
August 6 -7: Paint -A -Thon Weekend (when most homes are painted).
If your home is not selected
-lomes are selected based on financial need, the condition of the home and suitability for volunteer workers. Because we
io not always have enough volunteer teams to paint each eligible home, some homes are declined. If your house is not
:hosen for 201 1, we will consider your home for the 2012 Paint -A -Thon.
'lease note: Metro Paint A - Thon does not paint home interiors, duplexes, rental properties or homes
:he owner no longer occupies, nor do we prepare homes to go up for sale.
:or more information, contact:
)eidre Pope, Director at dpope@gmcc.org or 612- 721 -8687 x321
2011 Paint -A -Thon Application
Homeowner Name: Date of Birth:
Spouse (if applicable): Date of Birth:
Street Address:
City: State: Zip: County:
Home Phone: Other Phone:
Eligibility
Those aged 60 and older are eligible. Individuals younger than 60 with a permanent, physical disability are also eligible and
must attach a physician's statement defining the disability. Applications will not be processed without this statement.
❑ Iam60orolder. •
❑ I am younger than 60, but have a permanent physical disability and my physician's statement is enclosed.
Household
Number of children /dependents living with you: Number of renters /roommates:
If there are other adults living in the home besides you, are they able to help paint? ❑ Yes ❑ No
If no, please explain:
Total Monthly Income: $ (Includes public assistance, pensions, annuities, rental income,
salaries, and social security income received by all household members. Verification of your income may be requested.)
Emergency Contact (Required) - Please list a local relative, neighbor or friend.
Name: Relationship: Phone:
Demographic Information (Optional)
We appreciate you providing the following information for our grant reporting. This information is for statistical use only
and will not in any way influence the selection process. Please check the categories that best represent you:
❑ African American ❑ American Indian ❑ Asian American ❑ Bi- Racial ❑ Caucasian/White ❑ Chicano /Latino
❑ Female ❑ Male ❑ Veteran
Your Home
•
Which most resembles the size of your house?
1 1 1 1
❑ Mobile ❑ 1 Story ❑ 1.5 Story ❑ 2 Story ❑ 2.5 Story ❑ Garage Only
What year was your home built?
- When was your home or garage last painted?
Has Paint -A -Thon painted your home before? ❑ Yes ❑ No If yes, what year(s):
It is very important that the volunteers have access to a bathroom. Would yours be available? ❑ Yes ❑ No
.-seas tnat neea painting: (mark all that appl
❑ House Siding ❑ House Trim ❑ Garage Siding ❑ Garage Trim ❑ Other: _
Siding Type
House: ❑ Wood ❑ Brick ❑ Shakes ❑ Stucco ❑ Painted Stucco ❑ Asbestos /Slate ❑ Aluminum ❑ Vinyl
Y
Garage: ❑ Wood ❑ Brick ❑ Shakes ❑ Stucco ❑ Painted Stucco ❑ Asbestos /Slate ❑ Aluminum ❑ Vinyl
Trim Type
House: ❑ Wood ❑ Vinyl ❑ Metal
Garage: ❑ Wood ❑ Vinyl ❑ Metal
Does your home currently have a citation from the city ?, ❑ Yes ❑ No
If yes, please list the city inspector's name and phone number and the deadline you have been given:
Certification and Signatures
I certify that the information in this application is true to the best of my knowledge and belief. I also certify that I do not
plan or intend to sell my home within the next two years. I am aware that I will be charged for the cost of the paint and the
time should the house be sold within two years from the date painted, unless it is determined that there are extenuating
circumstances. I confirm that any physically able person(s) residing in my home or visiting for the project day will work
alongside Paint -A -Thon volunteers. I also confirm that, except for conditions that may be described in this application, my
home and the surrounding area is a safe place for volunteers.
I understand that my home may be tested for the presence of lead -based paint by the Paint -A -Thon home inspector. I am
aware that the Paint -A -Thon director may refer my application to a partner organization, if that group can more quickly and
effectively care for my home, and that I will be notified in the event that happens.
understand that if my home is selected, photographs may be taken of me and /or my home, and these photographs may
De used by the news media and /or in publications and materials to help promote Metro Paint -A -Thon and /or the Greater
`1inneapolis Council of Churches.
understand that the people who may work on my home are unpaid volunteers; that few (if any) of these volunteers are
;killed in the building trades; and that Metro Paint -A -Thon and the Greater Minneapolis Council of Churches, make no
warranties or representation, express or implied, about any of the material(s) used or work done by anyone on my house.
hereby release Metro Paint -A -Thon and the Greater Minneapolis Council of Churches, and all associated with it, from all
iability arising from negligence for any personal injury or property damage arising out of or relating to the work done on my
louse. I further certify that I have, and will maintain, homeowner's insurance.
lomeowner #1 Signature: Date:
-Iomeowner #2 Signature, if applicable: Date:
'lease complete if you are a non - homeowner assisting the homeowner in completing this application:
Jame (Please Print):
,elationship: Daytime Phone:
return completed application to: Metro Paint- A -Thon, P.O. Box 7509, Minneapolis, MN 55407
W ashington Board of Commissioners
Dennis C. Hogberg, District 1
C .../utity
F I Bill Pulkrabek, District 2
U Gary Kriesel, Chair, District 3
Autumn Lehrke, District 4
Lisa Weik, District 5
BOARD AGENDA
JANUARY 18, 2011 - 9:00 A.M.
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present
your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundan4 repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's
responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items.
3. 9:10 Consent Calendar — Roll Call Vote
4. 9:10 Library — Patricia Conley, Director
Contract with OverDrive for Purchase of Licensing for Library Materials in Digital Format
5. 9:20 Community Corrections — Tom Adkins, Director
Approval of Purchase Agreement with Human Services, Inc.
6. 9:30 General Administration — Jim Schug, County Administrator
7. 9:40 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
8. Board Correspondence
9. 10:00 Adjourn
10. 10:10 Board Workshop with Public Works
to
10:30 Review of Counties Transit Improvement Board Agenda Scheduled for January 19, 2011
****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
MEETING NOTICES **
(* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information)
Date Committee Time Location
January 18 Personnel Committee Meeting 10:30 a.m. Washington County Government Center
January 18 Housing & Redevelopment Authority Board 3:30 p.m. 1584 Hadley Avenue North — Oakdale
January 18 Historic Courthouse Advisory 5:00 p.m. 101 West Pine Street - Stillwater
January 19 Workforce Investment Board 8:30 a.m. 8089 Globe Drive — Woodbury
January 19 Counties Transit Improvement Board 10:00 a.m. 100 Empire Drive — St. Paul
January 19 Minnesota Inter -County Association 4:00 p.m. 1025 Highway 61E - Winona
January 19 Metro TAB Program & Advisory Board 12:00 p.m. 390 Robert Street North — St. Paul
January 20 Metro Area Agency on Aging, Inc. 9:30 a.m. 2365 North McKnight Road — North St. Paul
January 20 Parks and Open Space Commission 6:30 p.m. St. Croix Bluffs Regional Park
January 20 CAP - Ramsey and Washington Counties 6:30 p.m. 450 Syndicate Street North — St. Paul
Assistive listening devices are available for use in the County Board Room
l/ ,.n., nn..d accle�,nrn A„a In dk. hl /in, m l A,.i n, nln roll /R611 dZf! RMr1
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JANUARY 18, 2011
The following items are presented for Board approval /adoption:
DEPARTMENT /AGENCY ITEM
Administration A. Approval of county comments on the City of Oakdale's proposed Tax Increment
Financing (Redevelopment) District No. 2 -11 (also known as Oakdale Mall Project)
and Modification to Tax Increment Financing (Redevelopment) District No. 2 -6 (also
known as Bergen Plaza Project).
Community Corrections B. Approval to renew purchase of service agreements with White Bear Lake Community
Counseling Center, Lakes Area Youth Service Bureau, and Youth Services Bureau,
Inc. to provide diversion, community work service, education, and early intervention
services.
Community Services C. Approval of addendum to the master grant agreement and Workforce Investment Act
Plan with the Minnesota Department of Employment and Economic Development.
The Addendum allocates additional grant funding for services to approximately 60
individuals recently laid off from EcoWater Systems.
County Attorney D. Approval of changes in the Health Insurance Portability and Accountability Act
(HIPAA) policy.
Public Health and Environment E. Approval to renew two -year agreements with the cities of Hugo, Lake St. Croix
Beach, and Pine Springs to provide Individual Sewage Treatment System Inspection
Services.
Public Works F. Approval of Amendment No. 1 to appraisal contract with Lake State Realty Services,
Inc. for the County State Aid Highway 2 construction project.
G. Approval of Amendment #1 to the SRF Consulting Group contract for
construction inspection services on the County Road 83 overpass construction
contract and Amendment #2 to the SRF Consulting Group contract for final
design services contract for the development of the Broadway Avenue (County
State Aid Highway 2) improvement project in the City of Forest Lake.
Sheriff's Office H. Approval of a Joint Powers Agreement with the City of Stillwater for the purpose
of storage and use of an airboat and trailer owned by the Washington County
Sheriff's Office.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and
approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
W ashington Board of Commissioners
C ounty F yf Dennis C. Hegberg, District 1
Bill Pulkrabek, District 2
Gary Kriesel, Chair, District 3
Autumn Lehrke, District 4
BOARD AGENDA Lisa Weik, District 5
JANUARY 11, 2011- 9:00 A.M.
1. 9:00 Washington County Regional Railroad Authority Convenes
A. Roll Call
B. Pledge of Allegiance
C. Election of Regional Railroad Authority Chair and Vice Chair
D. Financial Management Services Agreement #6051 with the Gateway Commission
E. Update on Federal Transportation Issues and Activities — Andy Burmeister, Lockridge
Grindal Nauen & Holstein
F. Adjourn
2. 9:20 Washington County Board of Commissioners Convenes
Roll Call
3. 9:20 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board
secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your
comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's
presentation if it becomes redundan5 repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's
responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items.
4. 9:25 Consent Calendar — Roll Call Vote
5. 9:25 Metropolitan Mosquito Control — Jim Stark, Executive Director
Presentation of the Metropolitan Mosquito Control Program and Overview of the 2011 Budget
6. 9:55 Public Health and Environment — Jill Timm, Program Manager
Resolution — Joint Powers Agreement for the Metro Alliance for Healthy Families
7. 10:05 General Administration — Jim Schug, County Administrator
8. 10:15 Commissioner Reports — Comments — Questions
9. Board Correspondence
10. 10:35 Executive (Closed) Session with the Department of Public Works
Closed Session to Discuss the Possible Purchase of Approximately 9.5 Acres of the Austin Parcel
for Inclusion into the Cottage Grove Ravine Regional Park
11. 10:55 Adjourn
12. 11:00 to 11:30 - Board Workshop with the Office of Administration
Preparation for Discussion with Legislative Delegation
5:00 p m Meeting wi h Washington County Legislative Delegatio Oak Marsh Golf Course
r
Inwood Avenues
°Oakdale, MN 55128
BOARD MEETING NOTICES LISTED ON BACK
Assistive listening devices are available for use in the County Board Room
rf vn.. neeA aeeiesanra Aim to dk,hi/ity ni /Wane has ier 0 /earn ra ! /Rri f 1 d Rt}.RntH1
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JANUARY 11, 2011
The following items are presented for Board approval/adoption:
DEPARTMENT /AGENCY ITEM
Administration A. Approval to appoint Steve Kernik, City of Woodbury, to the Groundwater Advisory
Committee representing Municipal Government, to a first term expiring December
31, 2012.
Community Corrections B. Approval of purchase of service agreement with Tubman for services provided to
victims and families of domestic violence.
C. Approval to renew contracts for Multi- Systemic Therapy, a researched - based,
intensive, in -home therapy program and alternative to juvenile residential placement.
Human Resources D. Approval of a personal leave of absence for Cathy Rochel from the County
Attorney's Office to accept an appointment to Executive Assistant to the
Washington County Attorney.
E. Approval of a personal leave of absence for Daniel Starry from the Sheriff's
Office to accept an appointment to Chief Deputy Sheriff to the Washington
County Sheriff.
Public Health and Environment F. Approval of, and authorization for the Board Chair and County Administrator to
enter into an agreement with the University of Minnesota Extension for calendar
year 2011.
Property Records and G. Approval of contracts for assessing services with the cities of Lake St. Croix
Taxpayer Services Beach, Cottage Grove, Landfall, St. Mary's Point, and Pine Springs.
H. Approval of resolution accepting a grant from the Secretary of State for voting
equipment in the amount of $179,077.43 to Washington County; agreeing to
provide a local match at least equal to the amount of grant funds awarded; and
approval to sign grant contract.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
MEETING NOTICES **
(* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information)
Date Committee Time Location
January 11 Mental Health Advisory Council 4:00 p.m. Washington County Government Center
January 12 Metro Emergency Services Board 10:30 a.m. 2099 University Avenue — St. Paul
January 12 Metropolitan Library Service Agency 12:00 p.m. 100 Empire Drive — St. Paul
January 13 Metro Transportation Advisory Board 12:30 p.m. 390 Robert Street North — St. Paul
Policy Committee
January 13 Gateway Corridor Commission 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall