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HomeMy WebLinkAbout2011-007 RESOLUTION NO. 2011-07 RESOLUTION ESTABLISHING POLICIES RELATED TO DOWNTOWN BEAUTIFICATION WHEREAS, the City of Stillwater is a historic and natural treasure, the prominent gateway to the scenic St. Croix River Valley and as such is a highly sought after venue for events; and WHEREAS, the City of Stillwater desires to protect the health, safety and welfare of all residents and visitors and maintain its public property while fostering tourism and encouraging commerce that enhances the quality of life; and WHEREAS, the general appearance of downtown Stillwater reflects on the City as a whole and it is in the community's best interest to promote a welcoming and aesthetically pleasing environment for residents and visitors alike; and WHEREAS, events that use the downtown area as a venue can have a negative impact upon the general appearance of downtown if not closely monitored. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby establishes the following downtown beautification policies: 1. The City will put $15,000 annually into a "Downtown Beautification Special Revenue Fund ". 2. The City Council directs the Finance Director to create a separate fund called the "Downtown Beautification Special Revenue Fund" into which all funds received/allocated that are designated for downtown beautification will be deposited. Amounts or deposits in the "Downtown Beautification Special Revenue Fund" shall be disbursed by the City solely for the payment of downtown beautification items as approved by the City Council in its annual "Downtown Beautification Work Program." 3. Any downtown beautification funds received by the City from a source other than general revenue as mentioned in Policy 1 above will be deposited in the "Downtown Beautification Special Revenue Fund ". These other funds could include grants, donations, sponsorships, fund raising, merchandising, estate planning or corporate gifts. 4. The City will develop the "Downtown Beautification Work Program" based upon the City's 2030 Comprehensive Plan and the "Downtown Beautification Planning Document" as found within the "Report on Special Events Task Force Recommendations" dated November 29, 2010. (Hereinafter referred to as the "Downtown Beautification Planning Document".) The Public Works Department will implement the "Downtown Beautification Work Program ". The "Downtown Beautification Work Program" will be reviewed annually by the Stillwater Park Commission and forwarded to the City Council for approval. The Park Commission review shall include inviting public comment from residents and 1 downtown business owners. 5. The City will work with event planners and downtown businesses to ensure Stillwater's natural beauty and historic character are highlighted for attendees and retained after events are completed. 6. The City commits to monitoring current events and future requests for events in downtown Stillwater using the guidelines as they appear in Resolution No. 2010- 204 and within the "Downtown Beautification Planning Document ". Moreover, based upon the monitoring results, the City will review contracts for special events annually and renegotiate them if necessary. Adopted by the Stillwater City Council this 4 day of January 2011. arycki, Mayor ATTEST: Diane F. Ward, City Clerk Downtown Beautification Planning Document This document represents a consensus of the Special Events Task Force. It sets out the vision, long term objectives, strategies, beautification elements, organization structure and budget. Vision To provide a pleasing environment for the residents of Stillwater, their guests and the visitors that enjoy the Historic Downtown commercial district throughout the year. To foster and promote tourism within the city of Stillwater and the St Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. Values • Know you're approaching a special destination - Know you 've arrived someplace special • Welcoming, clean, festive, pleasing sounds • Encourage a slower pace, strolling, shopping, sitting by river, eating inside 'outside • Tied into the river, the town's architecture and its history with identifying and historical reference points Long -Term Objectives • Fund the beautification budget from the city's general revenue. • Develop a maintenance plan • Create a repeatable, sustainable process • Establish beautification/visual impact standards and Nvork Nsith event planners to ensure StillNvater's esthetics and beauty are highlighted for attendees and retained after events are completed Strategies • Implement existing and new beautification elements Nvithin the context of the city's comprehensive plan Goals - To be developed by city: must have specified time frame and be measurable. Beautification Elements: • FloNver Pots: Spring /Summer & Fall/Winter • Hanging Pots • Christmas Lights • Banners & Brackets • Directory Kiosks • Information Area • Benches • Bike Racks • Picnic Tables • Murals • Art & Sculpture Walk (changing) • Trash & Cigarette Receptacles • Clean sideNvalks Annual Maintenance Budget • Flower Pots Spring (70 -80) $2,000 • Flower Pots Summer (70 -80) $4,500 • Flower Pots Fall/Winter (70 -80) $4,500 • Business Directory Maps (5) $600 • Flower Pot Watering (Summer) • Christmas Light Installation/Storage • Banner Installation Spring /Summer • Banner Installation Fall/Winter • Sidewalk cleaning Development Budget • New Banners • Additional Flower pots - replace damaged pots • Hanging Pots Nvith Nvatering system (80 -100) • Directory Kiosks ( +2) • Information Area (short term/long term) • City Entrance Signs —city in cooperation Nvith beautification & subject to comprehensive plan • Benches - city in cooperation Nvith beautification & subject to comprehensive plan • Bike Racks - city in cooperation Nvith beautification & subject to comprehensive plan • Picnic Tables - city in cooperation Nvith beautification & subject to comprehensive plan • Murals — grants & sponsorships • Art & Sculpture Walk (changing) — grants & sponsorships • Trash & Cigarette Receptacles - city in cooperation Nvith beautification & subject to comprehensive plan Beautification Organization: • The city's Public Works Department should develop an annual Nvork plan and request approval of its budget from the City Council.