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HomeMy WebLinkAbout2010-12-07 CC MINN111 a it Wa eC ire VINTNel10e Of ■IONeee1A CITY COUNCIL MEETING December 7, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 4:35 p.m. 4:30 P.M. Present: Councilmembers Cook, Gag, Polehna, Councilmember Roush (5:30) and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS Pedestrian Plaza Follow -Up Discussion Community Development Director Turnblad reviewed his memo regarding the pedestrian plaza project, highlighting issues related to funding, public restrooms, timetable, the amphitheater, plaza features and contract for design and construction documents. Regarding funding, he estimated that for construction costs range from $425,500 to $865,500, with more specific estimates available after design and work plan is completed. He stated that there is a minimum of $3.5 million available in TIF funds and $375,000 in capital improvements funds set aside for the pedestrian plaza project, which could be reprogrammed to other capital projects if TIF funding is utilized. There was discussion of the eventual disposition of the potential $4.5 million in TIF funds that will have been generated by the TIF district in question when that district expires at the end of 2011. City Attorney Magnuson gave a presentation about TIF, how funds are captured as a project results in increased market values in a TIF district. He reviewed statutory authority and limitations for the use of TIF funds. He highlighted some of the projects that have occurred in the City as a result of TIF increment financing, noting that it was envisioned that the features of the master plan for downtown, including the parking ramp and pedestrian plaza would be financed City Council Meeting December 7, 2010 through TIF increment financing. He noted that this particular TIF district was formed before restrictions regarding the pooling of TIF funds. He also pointed out that this district must be decertified at the end of 2011. Councilmember Cook questioned why the TIF increment shouldn't be helping the City with its budget difficulties; City Attorney Magnuson pointed out that TIF law prohibits TIF funding from being used to fund the operations of a municipality. As an example, he explained that TIF funds couldn't be used to construct a new city hall. Councilmember Cook asked whether TIF funds could be used to pay off the bonds for the parking ramp; Mr. Magnuson responded that is a possibility and Mr. Hansen stated this has been the topic of some serious discussions. Mayor Harycki suggested adding that issue (the parking ramp bonds) to the Council's work plan. Councilmember Cook expressed concern that the issue of the TIF district expiring at the end of 2011, with actions required before that happens, has just recently been brought to the Council's attention; Councilmember Gag agreed with that concern. City Administrator Hansen pointed out that no one pays more taxes because their property is located in a TIF district. Mayor Harycki pointed out that the City's tax base will increase after the district is decertified in 2011. Mr. Turnblad reviewed the remainder of this memo. Regarding public restrooms, he noted that the primary issue is whether TIF funds can be used to pay for it or whether it must be paid through the pedestrian plaza capital fund and that issue will be brought back as discussions with TIF consultants' progress. He stated that in regarding to the timing, now is the optimum time due to the availability of the TIF funds that will disappear after 2011 and with the levee project nearing construction start. He informed the Council that this has been part of the overall downtown plan for about 20 years. Mayor Harycki questioned the 500 square feet restriction on the size of a restroom; Mr. Turnblad explained that is a flood plan restriction, but noted there are options for additional facilities elsewhere. Regarding the amphitheater, he noted this is the only new feature of the plan which will not be a structure, but a graded, terraced turf area. He said all the grading and seeding will be done by the Corps as part of the levee project. On a question by Councilmember Polehna, he stated there is always the option of adding some type of hard surface. There was discussion of the elevation of the Page 2 of 15 City Council Meeting December 7, 2010 amphitheater; Mr. Turnblad stated the amphitheater is viewed as an extension of the pedestrian plaza and perhaps should not be built if the plaza is not constructed. Councilmember Cook asked if consideration had been given to other options for the amphitheater space; Mr. Turnblad said it could be open green space, and that a decision on the amphitheater did not need to be made at this time. It was noted that if the consulting design contract is awarded, the consultants will begin a process of public input on plan specifics. Mr. Turnblad reviewed the changes in the consultant's proposal based on the Council's previous discussions — no changes to Commercial Street other than perhaps a new sidewalk, narrowing the plaza and designing, but perhaps not building, the plaza restroom. He informed the Council that the revised cost of the contract is not to exceed $86,690 rather than the original proposal of $112,820. Councilmember Cook asked about the issue with a parcel of property owned by the Water Street Inn; Mr. Turnblad said negotiations are continuing and designs will be based on the outcome of those negotiations. Motion by Mayor Harycki, seconded by Councilmember Polehna to adopt Resolution 2010 -198, approval of the contract between Sanders Wacker Bergly and the City of Stillwater for design services related to the North Lowell Park/Pedestrian Plaza master plan and Pedestrian Plaza construction plans Councilmember Cook stated she is a strong supporter of the downtown and would love to see enhancements, however she is hesitant to move forward with a project of this magnitude at this time due to the economic circumstances. She also asked if the IBA or Chamber had been contacted. Planner Pogge stated meetings have been held with both the IBA and CVB and both were supportive of the plans for the levee, the plaza and parking lots; and that their only concern was coordinating construction timing with special events Councilmember Gag said he was in support of the proposal but noted that this successor will have to make the ultimate decision. He spoke of the opportunity to make improvements that will benefit merchants and beautify the area. Mayor Harycki noted this is the culmination of a process that began 24 years ago with the formation of the TIF district and master plan for enhancements to that district. Councilmember Roush suggested these improvements might help draw folks to the north end of downtown, which has been an issue in the past, but agreed with the issue about spending money at this economy. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 3 of 15 City Council Meeting December 7, 2010 Special Events Task Force recommendations Community Development Director Turnblad reviewed the Park Commission's position and comments from event organizers regarding the Special Events Task Force recommendations. He stated the Park Commission unanimously recommended approval of the recommendations. He noted both the IBA and Chamber of Commerce had representatives on the Special Events Task Force and had no additional comments. He stated staff also met with Dave Eckberg, who thought the recommendations created a certain amount fairness and had no negative comments. He said if Council approves the recommendations, staff will bring back a policy statement in the form of a resolution and possible application form. Mayor Harycki questioned the requirement for postage and suggested that rather than specify a certain amount, the requirement state first class postage plus printing costs. Mayor Harycki also expressed concern about an online survey, given the potential for ballot stuffing; Mr. Turnblad stated the intent is to identify problems that can be corrected for the next year, not an event rating. Councilmember Polehna asked about fees; Mr. Turnblad said fees would be included in the 2011 fee schedule, which will be adopted the first meeting in January. Councilmember Polehna commended the work of the task force, along with staff and Councilmembers Cook and Gag. Councilmember Cook said she would like a resolution formalizing the recommendations of the subcommittee, committing $15,000 annually to the beautification fund. No action was taken; Mr. Turnblad asked Councilmembers to forward any additional comments to him and informed that Council the policy resolution would be prepared for the next Council meeting. STAFF REPORTS Fire Chief Glaser reported on incidents the department responded to since the last meeting. He said he had submitted a shared services grant, with three agencies, Stillwater, Lake Elmo and Mahtomedi participating; he expects to hear the outcome of the grant application by the end of the year. He said staff continues to work with the County on the records management system project. He asked the public to be careful in this winter heating system with the attendant fire risks. On a question by Councilmember Polehna, Chief Glaser said staff has received training, but the City does not have the new boat at this time. Councilmember Page 4 of 15 City Council Meeting December 7, 2010 Polehna also asked about the status of the City's sirens, whether they are on the new band; Chief Gannaway stated he had submitted a quote from the City's maintenance people to Washington County Emergency Management for the upgrade of the system. City Clerk Ward provided the Council with an update of the election; she stated the recount had been completed at Washington County. She said Stillwater had no issues with the recount and thanked the election judges and City hall and Public Works staff who assisted with the election process. Councilmember Polehna thanked City Clerk Ward for her efforts. Community Development Director Turnblad said staff is putting together a package of economic development - related information to respond to requests for information from businesses potentially looking to relocate here. Mayor Harycki recessed the meeting at 6:05 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7:05 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE 7:00 P.M. Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the November 16, 2010, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation — Cory Buettner Page 5 of 15 City Council Meeting December 7, 2010 Mayor Harycki presented a certificate of appreciation to Cory Buettner for his efforts in support of veterans and the Yellow Ribbon campaign, serving free meals to veterans on Veterans' Day. Mr. Buettner thanked veterans for their efforts and service to the country. CVB — Lodging Tax Discussion Steve Roll, president of the Convention and Visitors Bureau, noted the three -year lodging tax is scheduled to expire at the end of this year and stated the CVB board of directors is requesting that the tax be extended on a permanent basis. He stated the tax to date has generated about $450,000 in revenue, of which more than 95% has gone directly to marketing the Stillwater and Oak Park Heights areas. He said the board feels very positive about its efforts and it is anticipated this year's revenues will be up slightly over last year. He highlighted some of the accomplishments and marketing efforts over the past year. He talked of the positive relationships with both the Chamber and the IBA. He said marketing and building a brand is a long -term process and suggested the successes to date are just a start and require a sustained and dedicated effort to achieve the results everyone is looking for. Meg Brownson, Alfresco, and Kristen Klemetsrud, Savories, speaking on behalf of the Main Street IBA, spoke in support of the CVB and the need to work together to achieve long -term results. Mike Robinson, Elephant Walk B &B, spoke against the continuation of the lodging tax on a permanent basis. He suggested increasing the price of anything will lessen the demand. He asked that bed and breakfast operations be exempt from the tax, should it be renewed, due to their size, noting that Minneapolis exempts establishments of less than 50 rooms from its lodging tax. He questioned the success of the CVB's past marketing efforts. On a question by Mayor Harycki, Mr. Robinson stated that business is up from last year, but not near the good years of 2003 -2005, but he doesn't expect a return to those times any time soon. Tom Lynum, Sauntry Mansion B &B, presented graphs charting lodging revenue from '05 to 2010. He said he thought it was a bit too early to make any hard and fast conclusions regarding the success of the CVB. He said the notion of going to a perpetual situation of renewing the tax is premature and he didn't think it would be onerous or unreasonable to have a conversation about this on an annual basis. He reviewed his previous arguments against the tax: that it is an unfair tax, taxing a very small industry for the benefit of a lot of different industries; statistics regarding lodging taxes and their affect on occupancy rates and business; and with a lodging tax, government gets into the pricing mechanism of a private business. He asked that the Council, at a minimum, consider one -year renewals or an exemption such as Minneapolis provides to establishments of fewer than 50 rooms. \ Page 6 of 15 City Council Meeting December 7, 2010 Councilmember Roush asked about the number of rooms of B &B operations in Stillwater compared to the larger hotels; Mr. Lynum said he thought the B &Bs represented about 36 of the total of about 350 beds. There was discussion as to whether the City was collecting a 5% administrative fee. Mayor Harycki gave a brief history of the issue of forming the CVB and implementing the lodging tax. He noted he has served as the Council's representative on the CVB board; he spoke of the learning curve involved, noting that about the first year was spent in organizing and it wasn't until the second year that the organization finally started spending money and trying different approaches. Councilmember Cook suggested from the comments heard that people are complimentary about the work of the CVB itself. Mayor Harycki spoke of the difficulty of a one -year renewal due to the uncertainty of whether the organization would be in existence the following year. Councilmember Cook asked Mr. Lynum if the tax was preventing people from coming to the B &B; he talked about the economic climate and noted this is discretionary spending that is the first to be eliminated. Councilmember Roush said he thought there was good momentum going and he would hate to see it ended before seeing some of the benefits of that, but thought an annual review is an absolute must; he suggested a renewal for a certain length of time and evaluating a B &B exemption of some type before considering another extension. Councilmember Polehna spoke of the potential benefit of the DNR bike trail; he spoke against splintering groups and that he didn't think a 3% tax would discourage anyone from staying here. Councilmember Polehna also spoke of the need for ongoing marketing efforts. Councilmember Roush agreed that people don't take into consideration the tax rate when deciding where to stay — it's location and amenity that determine that decision. In discussion of a possible length of time for renewal of the tax, Mayor Harycki said he thought one year is too short and pointed out a two -year renewal would put that in an election year cycle, which might complicate discussions with election year politics. Motion by Councilmember Gag, seconded by Councilmember Polehna to have the first reading of an ordinance for a three -year extension of the lodging tax with the CVB to provide an annual report/presentation of activities. Page 7 of 15 City Council Meeting December 7, 2010 On a question by City Attorney Magnuson, it was clarified that the annual report should be provided to the Council prior to the first Council meeting in December. Councilmember Roush asked if Mr. Roll would speak with the B &B people before the second reading of the ordinance to see if it is possible to reach consensus on the issue of an exemption or a compromise on the B &B rate. City Attorney Magnuson said he would check into whether it would be allowable to have a different tax rate for B &Bs. Mr. Lynum asked if it would be possible to return the administrative fee collected by the City to the CVB; Finance Director Harrison said there is a certain amount of administrative work required. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None OPEN FORUM David Woody, 806 N. Fourth St., asked about the possibility of construction of an ice rink in the downtown. Mayor Harycki noted the Council had considered that several years ago, working with the Hockey Association, but that idea was abandoned when the Hockey Association constructed the outdoor rinks by the Recreation Center. Mr. Woody said he thought a rink in front of the gazebo would be a good idea and way to bring people downtown. Mayor Harycki suggested it might be possible to scale back original plans and just have a simple flooded area without boards. Mr. Woody said he didn't envision anything as big as a hockey rink. Mayor Harycki said he recalled there was some slope issues involved when the idea was considered several years ago. Mr. Woody said he had done a preliminary survey and developed a proposal for a 40x20 yard rink by the gazebo where Summer Tuesdays are held. Councilmember Polehna gave a history of previous proposals for a rink downtown; he noted freezing a rink in the grass area would kill the turf. He said it might work if a more level parking surface is used. He recalled there was a rink downtown years ago. Mayor Harycki suggested referring this idea to the Parks Commission, noting anything that attracts people to the downtown is a plus. Mr. Woody said a rink wouldn't have to be an expensive operation. Page 8 of 15 City Council Meeting December 7, 2010 It was agreed to refer this to the Parks Commission and invite Mr. Woody to that meeting. Mr. Cory Buettner stated that the Washington County Historical Society spoke of plans for an ice cream social on January 22 and would love to have an ice rink at that event. CONSENT AGENDA Resolution 2010 -182, directing payment of bills Resolution 2010 -183, approving the liquor license change for C & G Sukopp, LLC, d /b /a Muraski Resolution 2010 -184, adopting delinquent water bill charges Project 0009 Resolution 2010 -185, approving the administration of the Minnesota Wetland Conservation Act Possible approval of Railroad Lease increase to St. Croix Boat Packet Resolution 2010 -186, approving the municipal publicly owned infrastructure Inflow /Infiltration Intergovernmental Grant Agreement between the Metropolitan Council and the City of Stillwater Resolution 2010 -187, renewal of towing license for 2011 Resolution 2010 -188, adopting delinquent garbage bill charges Project No. 0002 (available Tuesday) Resolution 2010 -189, accepting quotes for building heating hot water pump assembly Resolution 2010 -190, approving contract with Sand Creek Group, Ltd. Resolution 2010 -191, approving Joint Powers Agreement with City of Bayport for road salt. Mayor Harycki asked Public Works Director Sanders to explain the agreement for road salt. Mr. Sanders said in the past, Bayport got its salt through Washington County. However, this year, the County decided not to provide that service and Bayport approached the City with a request to purchase salt for that City's use. He said Bayport's request for 100 tons was included in the City's state contract bid. He said Bayport agreed to pay the City a storage /handling fee of 10 %, as well. Councilmember Roush asked about the contract with Sand Creek Group; City Administrator Hansen stated that this is an agreement for the employee assistance program that has been in place for a number of years and is used often. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the Consent Agenda as presented. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 9 of 15 City Council Meeting PUBLIC HEARINGS December 7, 2010 This is the day and time for a public hearing to consider the issuance of a new On -Sale & Sunday liquor license to Durant Schmitt LLC, d /b /a Stillwater's The Green Room, 215 Main Street S., Stillwater, MN, Stanton Schmitt & Christopher Durant, applicants. Notice was published in the Stillwater Gazette on November 24, 2010. City Clerk Ward noted approval should be contingent on approvals by Police, Fire, Finance and Building departments and Minnesota Liquor Control. Mayor Harycki opened the public hearing; no comments were heard, and the hearing was closed. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -192, approving the issuance of a new On -Sale & Sunday liquor license to Durant Schmitt LLC, d /b /a Stillwater's The Green Room, 215 Main Street S., Stillwater, MN. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None This is the day and time for a public hearing to consider the transfer of an On -Sale & Sunday liquor license from DJ Companies of Stillwater, d /b /a Ruby Begonia's, to Monique's LLC, d /b /a Pub Monique, 112 Main Street N., Stillwater, MN, Monique Hammer, applicant. Notice was published in the Stillwater Gazette on November 26, 2010. City Clerk Ward noted approval should be contingent on approvals by Police, Fire, Finance and Building departments and Minnesota Liquor Control. Mayor Harycki opened the public hearing; no comments were received, and the hearing was closed. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -193, approving the transfer of an On -Sale & Sunday liquor license from DJ Companies of Stillwater, DBA: Ruby Begonia's, to Monique's LLC, DBA Pub Monique, 112 Main Street N., Stillwater, MN. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Truth in Taxation Public Meeting City Administrator Hansen reviewed services provided by the City and sources of revenue. Regarding sources of revenue, he noted that about 63% of the revenue Page 10 of 15 City Council Meeting December 7, 2010 comes from property taxes, while it used to be about 33% property taxes, with one -third in local government aid and one -third fees for services. With the loss of all government aid, that has changed substantially, he stated. He provided a pie chart comparing operating revenues from 2010 and proposed 2011, as well as a bar chart showing revenue trends from 2002 to 2011. He reviewed the proposed 2011 operating expenditures of $10,878,822 and pie chart indicating how those expenditures are divided — 36% for public safety, 30% for culture and recreation, 23% for general government and 11 % for public works. He pointed out there is very little change from 2010; in nearly every category, he noted, expenditures are down from 2010. Mr. Hansen also reviewed the property tax revenue required for the 2011 budget, and significant budget impacts, including: no local government aid; no market value homestead credit reimbursement; a 19.26% increase in health increase, which caused an $80,480 increase in the budget; a $25,000 reduction in seal coating; and $85,000 in debt service for the armory site purchase. He noted the City is still operating with a hiring freeze and capital purchase freeze, except as approved on an individual basis. He suggested that the City has gone through so many budget cuts, there is literally nothing left other than looking at positions; he reviewed the number of employees from 2001 to 2010, pointing out while the number of employees is now 76, down from a high of 93, the work load has not decreased as the City has more miles of street, more park areas, and sanitary sewer and storm sewer miles. He spoke of the unallocation of local government aid and market value homestead credit that has occurred in the past several years, after the City had already set its budget for that year. He reviewed the property tax rate, pointing out the tax rate has remained fairly consistent over the past 10 years. He also showed the impact of the City's proposed tax rate on houses of various market value and that on average, most homeowners should pay less in City tax in 2011. He invited anyone with questions to contact City Hall. Possible adoption of resolutions for 2011 Budget & Tax Levy Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2010 -194, approving the final budget for the year 2011, in the amount of $13,187,315. Councilmember Cook asked City Attorney Magnuson whether she could vote for the budget if she did not support the armory; Mr. Magnuson said if she did not agree with an expenditure she could vote no, or could indicate she supports the budget with the exception of that expenditure. Ayes: Councilmember Gag, Polehna and Mayor Harycki voted yes. Councilmember Cook (Councilmember Cook was not in favor of the budget including money for the armory). Nays: Councilmember Roush Page 11 of 15 City Council Meeting December 7, 2010 Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -195, adopting the final tax levy for the year 2011, in the amount of $10,158,367 for the year 2011. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Possible second reading of Ordinance 1022, an ordinance of the City of Stillwater amending the Stillwater City Code, to include Administrative Offenses It was noted there were no changes made from the first reading of the ordinance. Motion by Councilmember Gag, seconded by Councilmember Cook to adopt Ordinance 1022, an ordinance of the City of Stillwater amending the Stillwater City Code, to include Administrative Offenses Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible second reading of Ordinance 1023, an ordinance of the City of Stillwater amending the Stillwater City Code Section 31 -1, Zoning Ordinance (Accessory Structures) It was noted there were no changes made from the first reading of the ordinance. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Ordinance 1023, an ordinance of the City of Stillwater amending the Stillwater City Code Section 31 -1, Zoning Ordinance (Accessory Structures) Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible second reading of Ordinance 1024, an ordinance of the City of Stillwater amend_ ing the Stillwater City Code Section 31 -1, Zoning Ordinance (Non- Conforming Lots It was noted there were no changes made from the first reading of the ordinance. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Ordinance 1024, an ordinance of the City of Stillwater amending the Stillwater City Code Section 31 -1, Zoning Ordinance (Non- Conforming Lots) Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Page 12 of 15 City Council Meeting December 7, 2010 NEW BUSINESS Possible contract award for Ramp Surveillance System Community Development Director Turnblad reviewed the bids for the ramp surveillance system. He said the bids had been reviewed by the Parking Commission, which recommended the low bid submitted by UHL. He said staff had checked references of the UHL. He stated that the Parking Commission recommends what amounts to a total expenditure of $35,978.17 from the Parking Enterprise Fund. He noted that expenditures includes the base bid for 16 cameras, plus up to $2,700 for engineering specialists to be onsite during installation, and a specialized network switch for $2,300. He noted the proposed budget was $60,000; this bid, does not include the 13 additional cameras, but those cameras could be added in the future if need be. Councilmember Roush asked about a grant application for security cameras in the downtown area and whether that might apply to this cost. Police Chief Gannaway said the grant application was turned down. Mayor Harycki asked about the monitoring of the cameras. Chief Gannaway said there is 30 -day storage and that there are technological issues to work out before deciding on how monitoring will take place. Chief Gannaway spoke of some of the issues that have taken place with gates and people not paying. Councilmember Cook asked about ongoing maintenance of the cameras; Chief Gannaway said it appears that cost is minimal. Motion by Councilmember Roush, seconded by Gag to adopt Resolution 2010 -196, approval of the agreement between UHL Company, Inc. and the City of Stillwater for a video surveillance system in the municipal parking ramp moved to approve the contract with UHL for the surveillance system. Mr. Turnblad noted for the record that the construction management cost listed on page 2 of the agenda information should state that the proposed cost to oversee the equipment installation is a total cost not to exceed $2,700. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible reappointments to the Library Board City Clerk Ward stated three library board members' terms expire December 31 and those members, Michele Cassavante, Tom Corbett and Julia Sandstrom, wish to be reappointed. She stated that the Library Board recommends the reappointment. Page 13 of 15 City Council Meeting December 7, 2010 Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -197, reappointing Michele Cassavante, Tom Corbett and Julia Sandstrom to the Library Board Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Gag suggested doing periodic review and benchmarking of contract work relating to the plaza. Councilmember Gag also noted that David Middleton, chair of the Planning Commission, will be leaving that post after many years and suggested that he be given some type of recognition. Councilmember Polehna noted that a B3 energy audit is required and suggested staff follow up on getting that work done. Mayor Harycki reminded citizens that volunteers are still being sought to work on ideas for the Lumberjack Days parade. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilme b Roush to adjourn at 9:02 p.m. All in favor. Ken , Mayor A7f ST: Diane F. Ward, City Clerk Resolution 2010 -182, directing payment of bills Resolution 2010 -183, approving the liquor license change for C & G Sukopp, LLC, d /b /a Muraski Resolution 2010 -184, adopting delinquent water bill charges Project 0009 Resolution 2010 -185, approving the administration of the Minnesota Wetland Conservation Act Resolution 2010 -186, approving the municipal publicly owned infrastructure Inflow /Infiltration Intergovernmental Grant Agreement between the Metropolitan Council and the City of Stillwater Resolution 2010 -187, renewal of towing license for 2011 Page 14 of 15 City Council Meeting December 7, 2010 Resolution 2010 -188, adopting delinquent garbage bill charges Project No. 0002 Resolution 2010 -189, accepting quotes for building heating hot water pump assembly Resolution 2010 -190, approving contract with Sand Creek Group, Ltd Resolution 2010 -191, approving Joint Powers Agreement with City of Bayport for road salt Resolution 2010 -192, approving the issuance of a new On -Sale & Sunday liquor license to Durant Schmitt LLC, d /b /a Stillwater's The Green Room, 215 Main Street S., Stillwater, MN Resolution 2010 -193, approving the transfer of an On -Sale & Sunday liquor license from DJ Companies of Stillwater, DBA: Ruby Begonia's, to Monique's LLC, DBA Pub Monique, 112 Main Street N., Stillwater, MN Resolution 2010 -194, approving the final budget for the year 2011, in the amount of $13,187,315 Resolution 2010 -195, adopting the final tax levy for the year 2011, in the amount of $10,158,367 for the year 2011 Resolution 2010 -196, approval of the agreement between UHL Company, Inc. and the City of Stillwater for a video surveillance system in the municipal parking ramp moved to approve the contract with UHL for the surveillance system Resolution 2010 -197, reappointing Michele Cassavante, Tom Corbett and Julia Sandstrom to the Library Board Resolution 2010 -198, approval of the contract between Sanders Wacker Bergly and the City of Stillwater for design services related to the North Lowell Park/Pedestrian Plaza master plan and Pedestrian Plaza construction plans Ordinance 1022, an ordinance of the City of Stillwater amending the Stillwater City Code, to include Administrative Offenses Ordinance 1023, an ordinance of the City of Stillwater amending the Stillwater City Code Section 31 -1, Zoning Ordinance (Accessory Structures) Ordinance 1024, an ordinance of the City of Stillwater amending the Stillwater City Code Section 31 -1, Zoning Ordinance (Non- Conforming Lots) Page 15 of 15