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Home My WebLink About2010-10-26 CC PacketStillwater TN6 VI►TM►LAtf Of 111KN1►ITF REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Armory Access 2. Pavement Management REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street October 26, 2010 4:30 P.M. AGENDA STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 2. Fire Chief 4. Community Dev. Director 6. City Attorney CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. AGENDA 4:30 P.M. 7:00 P.M. 7. Finance Director 8. City Administrator APPROVAL OF MINUTES - Minutes for October 19, 2010 will be available for approval on November 16, 2010 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Sheri Vrieze and Rose Hauge - Chemical Health Action Collaborative 2. Proclamation: Red Bulls Day 3. Certificate of Appreciation: Tierney Brothers 4. Blue Star Award -Trevor Russell —Friends of the Mississippi River OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) 5. Resolution 2010 -165, directing payment of bills 6. Resolution 2010 -166, abating special assessments 7. Possible approval of 2011 Cable Communications Budget 8. Resolution 2010 -167, a resolution rejecting all bids, directing staff to revise the General Conditions & Specifications, and directing staff to submit the revised General Conditions & Specifications to a public bid process for the Municipal Park Ramp Video Surveillance Project 9. Resolution 2010 -168, approval of 2011 -2013 Fire Contract with Stillwater Township PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS NEW BUSINESS 10. Possible accepting of quotes and awarding the contract for the 2010 Sign Project (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -165 A -1 Maintenance Lawn Care 1,763.41 Ace Hardware Repair Supplies 11.18 Action Rental, Inc. Concrete for Sidewalk Repair,Edger 219.10 AI's Coffee Company Coffee Supplies for Concession 702.50 Ally (Previously GMAC) Monies from Forfeitures 4,161.93 Amdahl Locksmith, Inc. Chris Locks for fire department 2,976.15 American Planning Association APA Membership 404.00 Aramark Uniform Services Mats, Supplies, Uniforms 303.03 Ballis, Tom Fire Boots 199.29 Carquest Auto Parts Equipment Repair Supplies 352.11 CATCO Parts and Service Hose End, Fittings, Labor HYD Test Bench 247.00 Century College Education Training 781.38 Clark Luann Cleaning At City Hall & Public Works 1,057.50 Coca -Cola Bottling Company Soda for Concession Supplies 1,032.80 Cole Papers Liquid soap, Wasp Killer, Facial Tissues 407.70 Consolidated Welding Supply Co. Parts 19.18 Cub Foods Concession supplies 7.39 Flexible Pipe Tool Co. Offset Wheel Assembly 685.53 Grainger TPR Valve for Water Storage Tank 304.91 Hedberg Aggregates Edging Ace of Diamond Black 2009 Street 97.26 Ice Skating Institute Ice Skating Memberships 1,066.00 Ikon Office Solutions Maintenance Agreement 51.24 Infratech, Inc. Televise Storm Pipe & Repair 4,800.00 J.H. Larson Electric Equipment Repair Supplies 612.44 MacQueen Equipment Inc. Pillow Block Bearing for Sweeper 959.25 Menards Repair Supplies 241.72 MnFIAM Book Store Fire Officer Principals & Practice 107.60 MTI Distributing Tire, Air, Oil Filters 177.03 Natural Resource Group LLC Levee Wall Project Consulting 1,626.25 OnSite Sanitation Farmers Market Unit Rental 56.64 Paramount Sk8s, Inc. C27- Purple Skates 154.50 Performance Plus Test scoring 340.00 Pioneer Manufacturing Co. Stripe Chalk 161.90 Riedell Shoes, Inc. Skates for Resale 274.98 Safe Assure Consultants 2010 Safety Training 3,900.00 St. Croix Boat & Packet Co. September Arena Billing 3 Pay Periods 49,485.60 St. Joseph Equipment Equipment Repair Supplies 3,201.73 State Treasurer Monies from Forfeitures 53.01 Stillwater Gazette Subscription 109.00 Sun Newspapers Publication 46.17 Wakeling, Mike Park Deposit Refund Lowell Park 100.00 Washington County Attorney Monies from Forfeiture 106.02 Washington County Dept of Public Food License Renewal 754.00 Yocum Oil Company Fuel 4,955.51 EXHIBIT " A" TO RESOLUTION #2010 -165 Page 2 LIBRARY Ace Hardware Janitorial Supplies 39.99 Aramark Rug & Towel Service 63.21 Baker & Taylor Library Materials 1,656.66 Baker & Taylor 2 Materials 325.04 Baker & Taylor Rental Materials Rental Collection 279.96 Beaudet, Michelle Event Preparation 127.89 Blocher, Carolyn Mileage & Supplies 35.79 BWI Children's Books 1,062.72 Brodart Supplies 26.31 Hansen, Ann Postage 4.11 Johnson,Alec Event Preparation 67.50 Linner Electric Lighting Repair 1,126.00 Mid - America Business Systems Maintenance Contract 745.00 Midwest Tape Rental DVD's 49.33 Peterson, Andy Event Preparation 95.92 Quill Supplies 260.74 Star Tribune Periodicals 223.08 Stripe -a -Lot Parking Lot Painting 375.00 Sunset Cleaning Cleaning Service 460.00 Toshiba Maintenance Contract 60.50 Viking Sprinkler Maintenance Contract 600.00 Washington County Historical Society Videos 30.00 Washington County Library Supplies 2,227.11 Waterworks Irrigation Maintenance Contract 125.00 Xcel Energy Utilities 4,172.27 Young, Pete Event Preparation 35.53 ADDENDUM Abrahamson Nurseries Move 3 Trees in Legends Park 320.63 Brulin & Company, Inc. Bio -Zyme 81.65 Grainger Relief Valves LL Water Tank 304.91 Grand Casino Hinckley Seminar 151.62 Loffler Network Computer Support 33.75 Magnuson Law Firm Professional Services 7,444.87 Sprint Cell Phone 88.58 ThemeScapes, Inc. Repair Poles, Concrete and Net at Teddy Bear Pk 2,429.15 Tri -State Pump & Controls, Inc. Repaired Seal at Aiple Lift Station 1,497.40 US Postal Service Postage 4,000.00 Washington Conservation District 3rd Quarterly Billing for Shared Ed 813.80 Xcel Electricity,Gas 4,920.77 Yocum Oil Fuel 2,648.80 EXHIBIT " A" TO RESOLUTION #2010 -165 October Manuals Marchetti, Joe Adopted by the City Council this 26th Day of October, 2010 Page 3 Reimburse Supplies for Fire Prevention Week 362.78 TOTAL 128,447.31 RESOLUTION 2010 -168 APPROVAL OF 2011 -2013 FIRE CONTRACT WITH STILLWATER TOWNSHIP BE IT RESOLVED by the City Council of Stillwater, MN that the agreement with Stillwater Township and the City of Stillwater, for the 2011 -2013 Fire Contract for fire protection services, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this 26 day of October, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of , 2010, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of Stillwater, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after May 1, 2011, and until December 31, 2013, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City for the performance of this contract, for the period May 1, 2011 through December 31, 2011, the sum of Seventy -seven Thousand Four Hundred Eleven and no /100th ($77,411.00) Dollars payable by December 31, 2011; for the period January 1, 2012 through December 31, 2012, the sum of One Hundred Nineteen Thousand Six Hundred One and no /100ths ($119,601.00) Dollars payable one -half (1/2) by July 1, 2012 and the balance by December 1, 2012; for the period January 1, 2013 through December 31, 2013, the sum of One Hundred Twenty -Three Thousand One Hundred Eighty -nine and no /100ths ($123,189.00) Dollars payable one -half (1/2) by July 1, 2013 and the balance by December 1, 2013. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV City shall maintain general liability insurance for its services and shall include Town as an additional insured for the term of this contract and any extensions thereof. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Town proof of such insurance coverages and the additional insured endorsement naming the Town annually by the anniversary date of this contract. 154509 City agrees to defend and indemnify Town against any claims brought or actions filed against Town or any officer, employee, or volunteer of Town for injury to, death of, or damage to the property of any third person or persons, arising from City's performance under this contract for services. Under no circumstances, however, shall City be required to pay on behalf of itself and Town, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for Town and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise between the parties. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF STILLWATER Attest: Linda Countryman, Board Chair Kathy Schmoeckel, Clerk CITY OF STILLWATER L Attest: Ken Harycki, Mayor Diane F. Ward, Clerk 154509 October 25, 2010 To Whom it May Concern: FYI I am petitioning to change the City of Stillwater's Construction Noise Ordinance. Since the spring of 2008 my next -door neighbors have been constructing a two -story garage, doing the work themselves, at a distance of 10 feet from the side of my house. They are allowed by law to make construction noise on weekdays from 7am -10pm, and on weekends from 9am -9pm. On most days for nearly two years, my neighbors have been making construction noise during these hours. They are allowed 15 hours a day on weekdays to work, and when I come home from a long day at work I am not able to rest or have any peace in my home because of the noise coming into my house. I will outline below just a handful of incidents that are representative of a MUCH larger problem. My father died in the summer of 2008 and then my neighbor's daughter on the other side of my house was killed just a week later (I was home and was the one who found her body and called 911), and then the following month I lost my business and my entire investment (which constituted my retirement savings). I was anxious, depressed, out of work, and needed rest. But my neighbors were relentless in their pounding from 7am -10pm and I was not able to have any quiet during that time. At that point the construction was in the earlier stages and they were hand - pounding every single nail in both on the frame and the roof of the garage. On Christmas Eve Day 2009 I was awoken at 7am by my neighbor hammering on the side of the garage. I looked out and saw my neighbor Ryan walking back - and - forth with a hammer, pounding on the side of the building simply to make noise -there was no siding and he'd already put up the vapor barrier -he was simply exercising his right directly outside my bedroom window (of which he was well- aware) to be making noise at 7am on a weekday. Since we exchanged words in the past about the noise they are making, Ryan has made special efforts to start early and end late in order to make sure I am affected detrimentally. One day last winter I was awoken by a small tractor/ snowplow they own and found that my, neighbor was plowing a track between their garage and my house. Note: their driveway does not go through that area and there was absolutely no reason to plow it except for the fact that it was the narrow strip of land between our two buildings and again, he knows it is right outside my bedroom window. Over Labor Day 2010 my neighbors rented a bucket on a lift in order to install siding on the top half of the garage. This machine beeps VERY loudly whenever the bucket changes position — either up or down. So for three full days, while I was home because it was a holiday weekend, this beeping permeated my entire house approx. every 10 -15 minutes. I finally wound up turning on my stereo and increased the volume to try and drown it out, but by the time the weekend was over I couldn't wait to leave my home and go to work just to get some peace (which at an elementary school is still quieter than my own home). In July 2010 during the heavy rains I began having water pour into my basement and discovered it was running off my neighbor's new garage roof right onto my property. It continued to flood for several weeks until the city attorney sent them a letter demanding that they remedy the situation. Now they've dug a trench about 6 feet deep along the back and between our two structures. They are working in that trench, and all weekend long I heard their caterpillar running as well as other machinery they are currently using. At this point in the project, they have not even begun finish work on the inside of the structure. I believe it is their intent to have Ryan's mother -in -law live in the upstairs apartment, but it is FYI currently completely unfinished. There is also a large footing for a balcony on the back of the garage that has not been started. And their driveways are not paved yet, either. There is no reason to believe that construction on this building will be completed for months to come. I bought my property in the city of Stillwater with the expectation that I would have peace and quiet in my own home. That has simply not been the case; however, my neighbors have always been technically acting within the law which has left me no recourse. At this point I am literally at my wit's end. An ordinance that benefits one property owner to the clear detriment of their neighbors should not be allowed! The current ordinance allows construction to occur for 15 hours each day during the week, and 12 hours on weekend days. And in our situation, since Ryan does not have a job outside the home, there should be no reason he needs the evening and weekend hours to work. His mother -in -law is there to watch their son Levi, and he could put in 8 -10 good hours without disturbing the peace of everyone around him. Stillwater's construction noise ordinance also does not currently account for hammering noise, or other construction noise caused by non - electric, diesel or gas- powered machines or equipment. The current ordinance does not allow anyone else around the construction to have peace and quiet for any waking hour of any day. My proposal addresses the hammering noise, and it would give residents peace on holidays as well as one day per week. Since God rested on the seventh day, that doesn t seem too much to ask of my neighbors. Here is my proposed change to subparagraph (3) of the Hourly restriction of certain operations ordinance. I pulled some verbiage from other cities' noise ordinances: (3) Construction activities. No person may engage in or permit construction activities involving pounding hammers or, screaming saws, the use of any kind of electric, diesel or gas - powered machine or other power equipment except at the times specified herein. As used in this section, "construction work" shall include (1) operating construction- related equipment, (2) performing outside construction work, (3) performing outside repair work on buildings, structures or projects and (4) operating a pile driver, power shovel, pneumatic hammer, derrick, power hoist or other construction -type device. (a) Construction times allowed by the Stillwater Noise Ordinance are: Between the hours of 8:00 a.m. and 6:00 p.m. on any weekday or between the hours of 10:00 a.m. and 6:00 p.m. on Saturday. Construction activities are prohibited on Sundays and holidays. (b) Revocation of permits; appeal. The director may revoke any permit granted hereunder upon complaints based upon substantial evidence that the construction work causes significant disturbance of the reasonable peaceful enjoyment of the surrounding neighbors in the vicinity of the work site. Any person aggrieved by the granting of a permit or the refusal to grant a permit by the town manager or authorized representative may appeal the decision to the town council who shall hear such appeal at the next regularly scheduled meeting of the town council. I am willing to participate in whatever process is appropriate or take whatever steps necessary to make change happen. Please let me know what I can do. Cynthia Kneisl 1010 South 6�h Street Stillwater, MN 55082 651- 315 -1185 "illwater THE IIRT,ELECE Of MIFF EEOIC AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street October 26, 2010 REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Armory Access 2. Pavement Management STAFF REPORTS 4:30 P.M. AGENDA 1. Police Chief 3. City Clerk 5. City Engineer /PWD 2. Fire Chief 4. Community Dev. Director 6. City Attorney 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4:30 P.M. 7:00 P.M. 7. Finance Director 8. City Administrator APPROVAL OF MINUTES - Minutes for October 19, 2010 will be available for approval on November 16, 2010 PETITIONS, INDIVIDUALS, DELEGATIONS 8L COMMENDATIONS 1. Sheri Vrieze and Rose Hauge - Chemical Health Action Collaborative 2. Proclamation: Red Bulls Day 3. Certificate of Appreciation: Tierney Brothers OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) 1. Resolution 2010 -165, directing payment of bills 2. Resolution 2010 -166, abating special assessments 3. Possible approval of 2011 Cable Communications Budget 4. Resolution 2010 -167, a resolution rejecting all bids, directing staff to revise the General Conditions & Specifications, and directing staff to submit the revised General Conditions & Specifications to a public bid process for the Municipal Park Ramp Video Surveillance Project PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS NEW BUSINESS 5. Possible accepting of quotes and awarding the contract for the 2010 Sign Project (Resolution —Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. water e THE BIRTHPLACE OF MINNESOTA Council Memo DATE: October 22, 2010 RE: Armory Access FROM: Bill Turnblad, Community Development Director EDITED BY: Larry Hansen, City Administrator Shawn Sanders, Public Works Director REVIEWED BY: Dave Magnuson, City Attorney Stu Glaser, Fire Chief INTRODUCTION The purchase of the future armory property is scheduled to occur on Monday, November 1, 2010. In preparation for the closing date, city staff has been working on due diligence issues. One issue that has surfaced during the process that merits Council consideration prior to the closing is access. BACKGROUND The future armory site has frontage on two roadways. Along the north property line is Boutwell Road, which is designed as a "Minor Collector ". Along the south property line is County Road 12, which is designed as an "A Minor Expander ". Depending upon what uses ultimately share the property with the armory, either road should have the capacity to carry the traffic generated by the property and continue to function at a satisfactory level of service. ACCESS OPTIONS Two access options exist. They are: 1) Access solely from Boutwell Road; or 2) Access from both County Road 12 and Boutwell Road. Armory Access October 22, 2010 Pa ge 2 of 3 Access solely from County Road 12 would seem to be an option as well. But it is a county road and Washington County has stated they would issue an access permit only if access to Boutwell Road is provided as well. Option 1: Access solely from Boutwell Road One option is to provide access to the armory solely from Boutwell Road. Until such time as a fire station is built on the property, Boutwell Road should serve the site's traffic needs satisfactorily. If a fire station is built on the property, then an access to County Road 12 would also be needed. Access to Boutwell Road would cost the city very little, if anything. Turn lanes may be necessary at a cost of about $80,000, but since the future armory property would include land to the center of Boutwell Road, these costs should be eligible for payment by the National Guard. Option 2: Access from County Road 12 and Boutwell Road The second option is to create access to the armory from County Road 12. If this option is chosen Washington County would require the construction of a public road through the site connecting the county road with Boutwell Road. In addition, turn lanes would be necessary on County Road 12. The turn lanes on County Road 12 are likely to cost about $250,000. This cost would be the city's responsibility. Construction and design costs for the public road through the site will likely be about $450,000. Though, until the fire station is constructed, the road would only need to be paved up to the armory parking lot. This would be about half the length of the new road, and the National Guard would construct and pay for all of this. They would also construct and pay for the road base from the parking lot to the eastern property line in preparation for completing the road when the city builds the fire station. (See attached map.) All stormwater and wetland mitigation needed for the through road would be the responsibility of the National Guard. Therefore, when the fire station is built the road base will be ready to accept surfacing. In today's dollars, this could be about $150,000. Perhaps the only real challenge associated with the County Road 12 access point is that the new public road will have to align with Maryknoll Drive. To do this will require the acquisition of about a quarter of an acre of land from the property owner to the east. (See attached map.) A quarter acre of relatively low lying land will not be extraordinarily expensive, though it is possible that the owners of the property will not be willing to sell it. Consequently, if County Road 12 access is desired when the fire station is built, then a "quick take" eminent domain proceeding may have to be Armory Access October 22, 2010 Page 3 of 3 considered. This type of proceeding establishes the land value through independent appraisals and possession could be completed within 90 days. SUMMARY In summary, the city has two access options. Depending upon what community uses share the armory, either option should provide satisfactory levels of traffic service. Moreover, if Boutwell Road is chosen as the access point, the city should not incur any road costs. Only if County Road 12 is desired for access (either together with future fire station construction or earlier) would the city incur any road costs. Attachments: Road layout Letter from Washington County Interior Road Cost Estimate 1 W.ash �i September 29, 2010 Shawn Sanders City Engineer City of Stillwater 216 N. 4 Street Stillwater, MN 55082 Public Works Department Donald J. Theisen, P.E. Director /County Engineer Wayne H. Sandberg, P.E. Deputy Director /Assistant County Engineer RE: Development of an Armory Site along County State Aid (CSAH) 12 and proposed City Street access at intersection of CSAH 12 and Maryknoll Drive, Dear Shawn: We would like to thank you and Mike Pogge for meeting with our Public Works staff regarding the Boutwell area and the siting of a new Armory along CSAH 12. We understand that the city is negotiating the purchase of a 15 acre site on the north side of CSAH 12 between Boutwell Avenue and CSAH 15. The property is currently in the annexation area in Stillwater Township. This area has long been the topic of long -range land use and transportation planning and is subject to the orderly annexation agreement between Stillwater and Stillwater Township. Based on past development patterns and roadway development within the area, access to the Armory site has many challenges and the future uses of the site will impact the transportation network. Improvements will be necessary to both the local and county roadway systems in order to address access to this site as well as future roadway connections and traffic patterns in this area. In 2004, the Boutwell Transportation Study addressed roadway connections from CSAH 12 to Boutwell Avenue. The study identified specific challenges that would need to be addressed to safely provide additional access to CSAH 12. Issues pertinent to the Armory Site include: Opposite Maryknoll Drive, intersection sightlines are restricted here due to the vertical grades — access if provided would require modifications to CSAH 12 to improve sight distances to minimum safety standards. Between Maryknoll Drive and Northland Avenue, there is restricted sight distance to the east and inadequate spacing to construct turn lanes. Access anywhere in this location — offset from both Maryknoll and Northland — would not meet the County's access spacing guidelines and should not be considered. Opposite Northland Avenue, there is adequate sight distance and spacing to construct turn lanes for access. The 2004 study and an additional study of the Eagle Ridge Trail / Interlachen Trail intersection presented to the City in 2009 recommends a restriction or closure of the current Boutwell Avenue intersection with CSAH 12 in order to allow the construction of left turn lanes as a safety improvement at the Eagle Ridge Trail intersection. 11660 Myeron Road North, Stillwater, Minnesota 55082 -9573 Phone: 651- 430 -4300 • Fax: 651 - 430 -4350 - TTY: 651 -430 -6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action Letter to City of Stllwater Armory Site — Access to CSAH 12 & Maryknoll Drive Page 2 of 2 On September 27 2010 — you and Mike presented an option to the County for consideration of an access to the Armory Site — to be located as a "4'" leg" to the existing CSAH 12 and Maryknoll intersection. Based on the recommendations of the previous studies and the discussions in our meeting on September 27' the County would note the following requirements regarding access to CSAH 12 & Maryknoll in this area: 1. Dead end or Armory only access to the site would not be approved. Any new access in this area must be in the form of a public through street, providing convenient passage between the CSAH 12 / Maryknoll Drive intersection and existing Boutwell Road. 2. Creation of this new connection does not negate the need for future adequate collector street systems as this area redevelops, including a future through street northward from the Northland Ave intersection. 3. Any approval of new access at the Maryknoll Drive intersection would be contingent on the construction of left and right turn lanes and modifications to CSAH 12 to provide adequate sight distances, to Washington County standards. As with any new development, construction costs related to this access, including turn lanes on CSAH 12, would be the responsibility of the permit applicant. 4. The County is interested in tying any improvements at the Maryknoll Drive intersection to safety improvements previously discussed at the Eagle Ridge Trail and Boutwell Road intersections, including the addition of turn lanes, closure of the Boutwell Road intersection, and improved trail connections. Washington County could be a cost sharing partner in these improvements. As the City of Stillwater pursues development of this site for an Armory, the county encourages that recommendations of the Boutwell Transportation study and the 2009 Eagle Ridge Trail intersection study be taken into consideration. The county also recommends that a more detailed Transportation Impact Study (TIS) of this area be conducted since the future land uses in this area will be more intense than the current residential land uses. The county looks forward to working with the city on this project and will assist the city in defining future roadway networks, roadway improvements, trail connections, and costs for improvements /cost participation. If you would like to discuss this further, please call our office at 651 -430 -4300 or e-mail me at Wayne. Sandberg @co.was hington. m n. us. Regards, Wa ne A g Deputy Director Washington County Public Work Cc: Ted Schoenecker, Transportation Planning Manager Joe Gustafson, Traffic Engineer Ann Pung - Terwedo, Senior Planner Proposed Armory Site Interior Road Cost Estimate Item Contract;: Unit City Cost Armory Cost No. Item Unit tZuantity Price Amot+nt Amount' 1 Mobilization LS 1 $ 25,000.00 $ 25,000.00 2 MPCA, SWPPP Permit Fee LS 1 $ 400.00 $ 400.00 3, 8 -inch D.I.P. Watermain LF 1 1700 $ 35.00 `, j $ 59,500.00 4 Hydrant Assembly EA 4 $ 3,000.00 $ 12,000.00 5 8 -inch PVC Sanitary Sewer SDR 35 LF 900 $ 30.00 $ 27,000.00 6 Sanitany Sewer Manhole ( <15' depth) EA 9 $ 2,000.00 $ 18,000.00 7 Manhole Casting (includes adjust) EA 9 $ 400.00 $ 3,600.00 8 jAdjust manhole casting EA 1 9 $ 200.00 $ 1 9 12" RCP Storm Sewer LF 800 $ 40.00 $ 32,000.00 10 Catch Basin EA 8 $ 1,500.00 $ 12,000.00 11 Catch Basin Casting includes adjust EA 8 $ 500.00 $ 4,000.00 12 Infiltration Basin LS 1 $ 30,000.00 $ 30,000.00 13 Concrete Curb and Gutter LF 2900 $ 11.00 $ 31,900.00 14 Common Excavation CY 3500 $ 5.00 $ 17,500.00 15 Granular Borrow CY 4300 $ 6.00 1 $ 25,800.00 16 Aggregate Class V TN 3200 $ 8.00 $ 25,600.00 17 Tolerance Class V RS 14 $ 200.00 $ 2,800.00 18 Bituminous Base TN 600 $ 60.00 $ 36,000.00 19 Bituminous_ Binder TN 600 $ 60.00 $ 36,000.00 ' 20 Bituminous Wear TN 600 $ 60.00 $ 36,000.00 21 Tack Coat Gal 500 $ 2.00 $, 1,000.00 22 Topsoil CY 600 $ 12.00 $ 7,200.00 23 Seed SY 5000 $ 1.00 $ 5,000.00 24 MNDOT Seed Mix #270 LBS 100 $ 20.00 $ 2,000.00 25 Erosion Control Blanket SY 5000 $ 2.00 $ 10,000.00 26 Silt Fence LF 2000 $ 2.00 ,' $ 4,000.00 .' Subtotal $ 344,200.00 $ 121,900.00 Contingency (10%) $ 34,420.00 $ 12,190.00 Subtotal with contingency $ 378,620.00 $ 134,090.00 Engineering /Administration (20%) $ 75,724.00 $ 26,818.00 Total $ 454,344.00 $ 160,908.00 road cost estxlsx 10/18/2010 9:28 AM r ,Streets are rated casing five criteria I. Patching 2. Alligator Cracking 3. Edge Cracking 4. Transverse Cracking 5. Ride Quality Alligator Cracking Interconnected cracks forming small pieces ranging in size from one inch to approximately six inches. This type of wear is very susceptible to water penetration of the structural and soil layers below the pavement. Overview of Stillwater Streets Total of 104.7 miles of streets 6.2 miles state trunk highway 8.7 miles county roads 89.7 miles city streets Most streets are bituminous, with a few streets that are concrete or gravel Streets with concrete curb - 74 miles Streets with bituminous curb - 8 miles Streets with stone curb - 3 miles Streets with no curb - 4 miles 21 Transverse Cracking Usually perpendicular to the centerline. They divide the pavement up into roughly rectangular pieces After rated in each of the 5 criteria, an overall rating is assigned to the street section in the following categories: Excellent Good Fair Poor ➢ Worst Pavement study Of the 891 total miles city wide approximately 45 miles were analyzed - Any newly constructed or reconstructed street in the past 15 years were not analyzed (These streets were classified as good or excellent) -A breakdown Of the r---SLIltS areas follows: Excellent - Good 17.4 Miles Fair 17.0 Miles Poor 10.6 Miles Worst 1.0 Miles --- ------------ Total 45 Miles Ride Quality General public perception of street quality. Edge rutting, patching and localized dips contribute to how the street is rated for ride quality. Pavement Management Rating Form tN- 2 Study Recommendations (Cont...) 6. Continue upgrading utilities as necessary and targeting 0.5 -inch infiltration of storm water runoff 7. Consider ordering a feas=ibility report for a 2011 street project from streets listed as priorities on the 5 -year capital improvement plan 1. Use pavement management study as a guide for the next five years of street projects. Reconstruction efforts should focus on streets in poor or worst condition (11.6 miles) and mill and overlay should focus on streets in fair condition (17.0 miles). The 5 -year C.I.P. includes 8.9 miles of reconstruction and 8.0 miles of mill and overlay 2. Continue dedicating approximately 70% of street improvements funds to reconstruction and 30% to mill /overlay. 3. Continue routine maintenance of patching, crack sealing, etc. 4. Reevaluate street in 3 years for future street projects S. Continue reconstructing neighborhoods whenever possible to allow contractors to efficiently complete projects 3 pw— Study Recommendations (Cont...) 6. Continue upgrading utilities as necessary and targeting 0.5 -inch infiltration of storm water runoff 7. Consider ordering a feas=ibility report for a 2011 street project from streets listed as priorities on the 5 -year capital improvement plan 1. Use pavement management study as a guide for the next five years of street projects. Reconstruction efforts should focus on streets in poor or worst condition (11.6 miles) and mill and overlay should focus on streets in fair condition (17.0 miles). The 5 -year C.I.P. includes 8.9 miles of reconstruction and 8.0 miles of mill and overlay 2. Continue dedicating approximately 70% of street improvements funds to reconstruction and 30% to mill /overlay. 3. Continue routine maintenance of patching, crack sealing, etc. 4. Reevaluate street in 3 years for future street projects S. Continue reconstructing neighborhoods whenever possible to allow contractors to efficiently complete projects 3 The CHEMICAL HEALTH ACTION COLLABORATIVE in Washington County brings together organizations and concerned individuals to prevent and reduce youth alcohol, tobacco and other drug use through partnership, education, intervention and community change. Membership includes representatives of five school districts, local government, law enforcement, health care providers, mental health services, chemical health treatment providers, parents and community members. 6J0'0pu0Z40eUU00'MMM NOSS NW `JaPMINS • SUD91JO 4S SL£ uolslnla 44IO9H 1001LU840 ISH nod uoj6u14soM ul anl4OJog0Ilo0 u01 40y 44109H IOOlw940 6J0'saJ001s4 @)az91Jns JO 6ao @)96n04a SSL£'IWLS9 Otil£'LS£'LS9 JO Lt L£'LS£'LS9 OO anileJogepo:) UO!13V 431e0H jenway:) qw Chemical Health Action Collaborative fm ION3NN0 'uo14u8najd ul salllo 4sapej6 ino awooaq ubo suolsloap ftloay ONOW :)u4 g4noA , A4lunwwoo puq looyos `Allwoj `dnoa6 jaad lau4 o4 a4ngla4uoo 04 sal4lun4ioddo qpm g4noA apinoad • 'molloi of pua aas o4 ylnoA aol aldwoxa a }as puo asn loyoolD umo moA ql!m joauuo:0 • •ono 6ua4 01 w841 JOJ 4uawuoJinua anlldaoaj puq alas a anay Aay4 os awoy moA uado - uan4aa II,Aay4 uegm puo 6uiuur)ld aao g4noA lDgm mouA • , s4uajod jlau4 q4!m 4oauuoo spualaj alayj 441M 40auuo:) - g4noA ullM loauuo:) • - s6nip aag4o puo louoolo sasn uosaad 6unoA D 4ou ao jag4egm ul siopq 4uo4iodwl lsow a44 jo auo aq uao s4lnpo 6ulab3 aay4o pua sluaaad • 103NNOO S SAMPLE ORDINANCE NO. SOCIAL HOST ORDINANCE This ordinance prohibits, and establishes penalties for, any person hosting an event or gathering where alcohol is present and being possessed or consumed by persons under twenty -one (21) years of age. Be it enacted by the [City Council / County Board of Commissioners], as follows: Subd. 1. Purpose and Findings. The [City Council / County Board of Commissioners] intends to discourage underage possession and consumption of alcohol, even if done within the confines of a private residence, and intends to hold persons criminally responsible who host events or gatherings where persons under 21 years of age possess or consume alcohol regardless of whether the person hosting the event or gathering supplied the alcohol. The [City Council / County Board of Commissioners] finds that: (a) Events and gatherings held on private or public property where alcohol is possessed or consumed by persons under the age of twenty -one may be harmful to those persons and constitute a potential threat to public health. (b) Prohibiting underage consumption protects underage persons, as well as the general public, from injuries related to alcohol consumption, such as alcohol overdose or alcohol - related traffic crashes. (c) Alcohol is an addictive drug which, if used irresponsibly, could have adverse effects on those who use it as well as those who are affected by the actions of an irresponsible user. (d) Often, events or gatherings involving underage possession and consumption occur outside the presence of parents. However, there are times when the parent(s) is /are present and, condone the activity, and in some circumstances provide the alcohol. (e) Even though giving or furnishing alcohol to an underage person is a crime, this ordinance is necessary to help further combat underage consumption. (f) A deterrent effect will be created by holding a person criminally responsible for hosting an event or gathering where underage possession or consumption occurs. Subd. 2. Authority. This ordinance is enacted pursuant to Minn. Stat. §145A.05 subdivision 1. Subd. 3. Definitions. For purposes of this ordinance, the following terms have the following meanings: (a) Alcohol. "Alcohol' means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and mixtures thereof from whatever source or by whatever process produced. (b) Alcoholic beverage. "Alcoholic beverage" means alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, liquor, wine, or beer, and which contains one -half of one percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances. (c) Event or gathering. "Event or gathering" means any group of three or more persons who have assembled or gathered together for a social occasion or other activity. (d) Host. "Host" means to aid, conduct, allow, entertain, organize, supervise, control, or permit a gathering or event. (e) Parent. "Parent" means any person having legal custody of a juvenile: (1) As natural, adoptive parent, or step - parent; (2) As a legal guardian; or (3) As a person to whom legal custody has been given by order of the court. (f) Person. "Person" means any individual, partnership, co- partnership, corporation, or any association of one or more individuals. over (g) Residence or Premises. "Residence" or "premises" means any home, yard, farm, field, land, apartment, condominium, hotel or motel room, or other dwelling unit, or a hall or meeting room, park or any other place of assembly, public or private, whether occupied on a temporary or permanent basis, whether occupied as a dwelling or specifically for a party or other social function, and whether owned, leased, rented, or used with or without permission or compensation. (h) Underage Person. "Underage person" is any individual under twenty -one (21) years of age. Subd. 4. Prohibited Acts. (1) It is unlawful for any person(s) to host or allow an event or gathering at any residence, premises, or any other private or public property where alcohol or alcoholic beverages are present when the person knows or reasonably should know that an underage person will or does consume or possess any alcohol or alcoholic beverage with the intent to consume it; and the person fails to take reasonable steps to prevent possession or consumption by the underage person(s). (a) A person is criminally responsible for violating Subdivision 4 (1) above if the person intentionally aids, advises, hires, counsels, or conspires with or otherwise procures another to commit the prohibited act. , (b) A person who hosts an event or gathering as described in Subdivision 4 (1) above does not have to be present at the event or gathering to be criminally responsible. Subd. 5. Exceptions. (a) This ordinance does not apply to conduct solely between an underage person and his or her parents while present in the parent's household. (b) This ordinance does not apply to legally protected religious observances. x (c) This ordinance does not apply to retail intoxicating liquor or 3.2 percent malt liquor licensees, municipal liquor stores, or bottle club permit holders who are regulated by Minn. Stat. §340A.503 Subd. 1 (a) (1). (d) This ordinance does not apply to situations where underage persons are lawfully in possession of alcohol or alcoholic beverages during the course and scope of their employment. Subd. 6. Enforcement. This ordinance can be enforced by any police officer or sheriff's deputy in the county. Subd. 7. Severability. If any section, subsection, sentence, clause, phrase, word, or other portion of this ordinance is, for any reason, held to be unconstitutional or invalid, in whole, or in part, by any court of competent jurisdiction, such portion shall be deemed severable, and such unconstitutionality or invalidity shall not affect the validity of the remaining portions of this law, which remaining portions shall continue in full force and effect. Subd. 8. Penalty. Violation of Subdivision 4 is a misdemeanor. Subd. 9. Effective Date. This ordinance shall take effect thirty (30) days following its final passage and adoption. Washington County Chemical Health Action Collaborative Drug Free Communities 12 Month Action Plan September 30, 2010 to September 29, 2011 DFC Goal 1: Establish and strengthen collaboration among communities, private nonprofit agencies, and Federal, State, and local g overnments to support the efforts of community coalitions to prevent and reduce substance abuse among youth. Objective 1: Sustain CHAC membership with all 12 required partners by maintaining a 75% attendance rate at meetings and an overall 90% rate of satisfaction measured by using the Coalition Progress Checklist. Strategy 1:: Create an action plan that outlines steps toward increasing outh involvement with CHAC and co munity ATOD prevention Activity Responsible Parties Target Date Resources • Identify barriers to youth Youth Engagement Committee January, 2011 Committee members involvement with CHAC CHAC Meeting room • Develop strategies and Youth organizations SADD Groups incentives which address the barriers Provide training to CHAC members on authentic youth participation that is youth led, adult guided Identify and begin to recruit youth for leadership from existing youth groups for potential expanded partnership Training Committee Youth Engagement Committee CHAC Youth Organizations Schools Faith Community Youth Engagement Committee CHAC Youth Organizations Schools Faith Community March, 2011 National Youth Leadership Council Youth Work Institute, U of M Extension March, 2011 CHAC Partnership with previously identified organizations SADD Groups Guide identified youth in preliminary discussions about how they can provide leadership in the development of consistent county wide ATOD strategies. ateev 2: Increase cultural col of August, 2011 I Youth Adult guides Activity Responsible Parties Target Date Resources Cultural Competency Training Training Committee Spring 2011 Mental Wellness Initiative • Offer yearly cultural x Neighborhood House competency training to CHAC Training Committee membership and community In kind staff from PHE C:\Documents and Settings \dward\Local Settings \Temporary Internet Fil es \Content.Outlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc partners • Promote cultural competency training provided by other agencies 3: Build relationshias and Collaborate with Communities of Faith • Identify people from communities of faith to become involved in CHAC • Explore partnerships with interested congregations through a survey of their readiness to collaborate with CHAC Training on Environmental Strategies • Offer CADCA training on environmental strategies to CHAC membership Annual Strategic Planning • Conduct yearly evaluation of CHAC using Coalition Progress Checklist • Conduct annual strategic planning session with CHAC members based on needs and issues identified in the evaluation Web development for CHAC • Research resources available • Determine hosting site • Enter into contract for development • Other methods of electronic communication developed to with the Training Committee CHAC Parties Training Committee Washington County Department of Public Health and Environment (PHE) Local coalitions and collaboratives in the county h training, planning, presentati ons and education Target Date Resources Winter 2011 St Croix Valley parish nurses Faith ministers Youth ministers MIPH Fall 2011 1 CADCA staff Fall 2011 In kind staff time from Washington County Public Health and Environment Communications Committee I Spring 2011 CHAC committee members Website hosting agency Media �.�VwIucuw cum acu111gswwarau.uca1 3eumgsu emporary mtemet ruesxt:ontent .VUUOOKUCX4L11 WHTINAL Continuation Action Plan 2- 18- 2010.doc disseminate information to parents and youth CHAC Full Membership Meetings Full CHAC Membership 6X per year CHAC Membership • Convene 6 X per year • Disseminate information on all committee work and progress on action plan DFC Goal 2: Reduce Youth Substance Abuse Objective l: Reduce age of onset of alcohol use by reducing accessibility of alcohol to youth and instituting effective community policies that are effectively enforced. Strategy 1: Eliminate illegal sales to minors by retailers Activity Responsible Parties Target Date Resources Reducing Youth Access Law Enforcement officers 6X per year Law Enforcement from 10 Committee: Reducing Youth Access departments • Convene 6 X per year Committee CHAC Committee members • Identify key community partners and law enforcement from each department to participate Vendor Training Washington County Department of Retailers • Conduct vendor training 3 X Public Health and Environment Spring 2011 Law Enforcement per year with Washington Washington County Sheriff's County Sheriff's office in the Washington County Sheriff's Office north, central and south parts of Office Washington County Department of the county Public Health and Environment • Identify location of vendor Law Enforcement officers from 10 training departments • Mail notice of training to all 321 alcohol and tobacco vendors in the county • Evaluate training to determine additional needs • Provide list of training attendees to law enforcement if requested C:\Documents and Settings \dward \Local Settings \Temporary Internet Files \Content.Outlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc • Provide "It's the Law" signage to vendors Compliance Checks • Law enforcement conduct Law Enforcement officers from 10 Ongoing Law Enforcement from 10 alcohol and tobacco departments departments compliance checks and send reports to Public Health • Public Health enter into Compliance Check Database Washington County Department of Washington County Department of • Public Health compile report of Public Health and Environment Public Health and Environment compliance check results and send to cities and law enforcement annually • Present results at Police Chiefs meeting Officer Training • Provide training for officers on Contracted trainer Summer 2011 CHAC Committee Members underage access issues such as Reducing Youth Access party enforcement and adult Committee Law Enforcement providers Law Enforcement • Identify trainer • Find a location and schedule training • Identify officers and invite them to training • Develop protocol to track officers trained • Conduct training Strategy 2: Develop consistent resolutions, ordinances, polices and practices around adults providing alcohol or hosting parties with alcohol. Activity Responsible Parties Target Date Resources Ordinances/Resolutions Reducing Youth Access committee CHAC Committee Members • Contact cities and law Law Enforcement t Fall 2010' Law Enforcement enforcement to evaluate use of City Councils t-:wocuments ana bettmgskawarau ocal bettmgs\l emporary Internet Fnes\Content .Uutlook\KX4L1TWHIFINAL Continuation Action Plan 2- 18- 2010.doc the ordinance matrix. Identify any changes that were made as a result of the information contained in the matrix Winter 2011 • Determine additional needs through discussions with police chiefs, compliance officers and cities • Provide technical assistance to Ongoing cities /townships for ordinance review and revision to provide uniform response across the county. Ongoing • Identify the issues, support and needs around implementing social host ordinances in the Ongoing county • Identify additional needs for resolutions, ordinances, practices or policies around safe serving practices and reducing youth access • Implement informational Reducing Youth Access Ongoing 6 Parent education sites campaigns for parents and Committee community around youth Training Committee access to Alcohol, Tobacco and other Drugs Strategy 3: Promote safe serving ractices at community events and celebrations Activity Responsible Parties Target Date Resources Safe serving practices Reducing Youth Access Summer 2011 Planning Committees for • Work with cities /law Committee community celebrations /events enforcement to review Law Enforcement City Councils recommendations of law Reducing Youth Access enforcement for best practices A Committee x at community events Law Enforcement • Provide educational materials Training committee C:\Documents and Settings \dward\Local Settings \Temporary Internet Files \Content.0utlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc and/or training on responsible Communication committee beverage serving training for committees that serve at community events • Work with planning committees for community celebrations /events to adopt safe serving practices • Provide "It's the Law" signage for community celebrations Objective 2: Collaborate with school districts, parents and community members to provide youth with clear and consistent messages against chemical use. Strategy 1: Identify both harmful and protective community norms that are present in our environment and transform that culture to reinforce p ositive norms Activity Responsible Parties Target Date Resources • Follow PCN Communication PCN (Positive Community Norms) Ongoing PCN Committee Plan written in year 2 Committee • PCN committee meetings one time per month • Develop, schedule and present PCN Committee Two presentation by Spring 2011 Most of Us contract for year 3 key findings of baseline survey CHAC Staff and committee time to to the Tartan School Board and Tartan Students develop presentation to the Oakdale City Council Staff and committee time to deliver to Tartan School Board Stipends for Tartan Students to help deliver presentation Press releases to Newspapers • Continued environmental PCN Committee One presentation per month from Staff time advocacy & presentations to CHAC September 30, 2010 to September CHAC member time Tartan School and Oakdale 29, 2011 Travel community with ongoing capacity and recruitment at presentations. • Administer a 2 n . Most of Us PCN Committee Feb 2011 School staff time .. Survey CHAC Purchase Surveys Tartan School Survey analysis costs C:\Documents and Settings \dward \Local Settings \Temporary Internet Files \Content.0utlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc C:\Documents and Settings \dward\Local Settings\Temporary Internet Files \Content.Outlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc Grant staff time PCN Committee time • A second youth baseline and PCN Committee April, 2011 School Staff time adult survey will be done in CHAC Purchase surveys another Washington County Selected school staff Survey analysis costs school district in the spring of Grant staff time 2011. PCN Committee time Strategy 2: Coordinate Prevention Efforts Parent Education Training Committee Spring Summer 2011 research Purchase Shoulder to Shoulder • Explore and begin to Minnesota Institute of Public Fall 2011 implement curriculum for 3 district implement Shoulder to Health presentations Shoulder- Raising Teens Together parenting program with Promoting Positive Parenting Collaborative Training Training Committee in alignment Ongoing Media • Ongoing community training, with other committees Six presentation per year CHAC membership and local information, skills and support agencies to parents and youth in In kind staff from Washington partnership with other County Public Health and community groups Environment • Identify training needs Hazelden Grant Funds from the • Identify potential speakers Andersen Corporate and Fred C • Schedule and advertise and Katherine B Andersen Trainings Foundations • Collect RSVP's • Develop evaluation form • Collect and analyze evaluations Objective 3: Increase perception by outh that chemical use is harmful. Strategy 1: Build relationships with School District Curriculum Review Teams so that previously piloted prevention curriculum is embedded in their coursework. Activity Responsible Parties Target Date Resources • Identify curriculum review Youth Engagement Committee Summer, 2010 Staff Time cycles and teams in School Staff time Washington County school districts C:\Documents and Settings \dward\Local Settings\Temporary Internet Files \Content.Outlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc • Meet with review teams • Get evidence based ATOD Youth Engagement Curriculum June, 2011 Staff time Prevention curriculum Sub- Committee Youth Engagement Committee embedded in one Washington member time County secondary school School staff time district where school staff Hazelden think it best fits, i.e. Health, Social Studies, etc. C:\Documents and Settings \dward \Local Settings \Temporary Intemet Files \Content.Outlook\KX4LITWH\FINAL Continuation Action Plan 2- 18- 2010.doc Summary of Alcohol Compliance Ordinances and Resolutions in Washington County — Revised February 2010 City/Twshp # # Alcohol Keg Regulates On sale Sun. On Off sale On sale Temp Off sale Licensee Administrative Penalty for Failing Alcohol Compliance Check. Enforce- Ven- checks Server Regis - Home liquor on sale liquor fee beer fee off sale beer fee ment Agency dors p Training tration delivery Fee sale fee wine beer fee Last review year yes/no yes/no yes/no fee Afton 3 1 Yes No No 1,000 200 - 100 - _ Within 3 year period Sheriff w /in 90 1': $500 + 1 day suspension 11105 days 2 $1,000 + 3 day suspension shall 3 rd : $2,000 + 7 day suspension receive 4 $2,000 + revocation trainin Bayport 8 1 no no no 2,000 200 750 100 100 50 100 Within 12 months day 1$`: $500 (subject to suspension or revocation by city council) 2n $1,000 (subject to suspension or revocation by city council) 3 rd : $2,000 (subject to suspension or revocation by city council) 4 Discretion of city council Baytown 0 _ _ _ _ _ _ _ _ _ _ _ No businesses sell alcohol, only serve at Washington County Fair Tsh , Sheriff Birchwood 0 Same as Washington County Sheriff Cottage 19 1 no no no 9,500 200 2,000 200 600 50 200 1st: $500 Grove day 2n $1,000 in 24 -month period Cottage 3 rd : $1,500 in 24 month period Grove PD 4th: $2,000 in 24 -month period +1 day suspension 5 $2,000 in 24 -month period + 5 day suspension 6 Revocation if within 24 month period of time Dellwood 2 w /in 90 No No 300 100 - _ _ Within 3 year period: Sheriff days 1 1 day suspension + criminal or civil penalties which may be imposed 5/09 every 2nd: 3 day suspension + criminal or civil penalties which may be imposed person 3' 7 day suspension + criminal or civil penalties which may be imposed needs 4th: Revocation training Denmark 3 _ _ _ _ _ _ _ _ _ - Same as Washington County Twp Sheriff Forest Lake 29 2 no no no 3,000 200 500 200 200 n/c 200 Within 12 months Within 24 months Forest Lake 1 $500 NA Police 2nd: $1,500 + 1 day suspension 2 $1,000 + 1 day suspension 1999 3 rd : $2,000 + 3 day suspension 3 rd : $2,000 + 3 day suspension 4` $2,000 + 60 day suspension 4` $2,000 + 60 day suspension City/Twshp # # Alcohol Keg Regulates On sale Sun. On Off sale On sale Temp Off sale Licensee Administrative Penalty for Failing Alcohol Compliance Check Enforce- Ven- checks Server Regis- Home liquor on sale liquor fee beer fee off sale beer fee ment Agency dors p Training tration delivery Fee sale fee wine beer fee Last review year yes /no yes /no yes /no fee Grant City 5 1 Yes No No 2,000 500 - - 200 _ _ Within 12 month period Sheriff 1": $500 ($250 waived if all employees attend vendor training w /in 3 months) 2002 2nd: $1,000 Y d : $2,000 + 1 day suspension 4` $2,000 + 10 day suspension 5' Revoked Grey Cloud 0 _ _ _ _ _ _ _ _ _ _ _ No businesses sell alcohol Island Twsh Hugo Hu o 7 1 No No No 2,300 200 200 100 150 15 100 ": 1 . $300 Sheriff day 2: $750 3/00 Y d : $1,000 + mandatory alcohol awareness class for all employees 4' Revocation Lake Elmo 5 - - - - 2,000 200 300 200 100 25 150 Same as Washington County Sheriff event Lake St. 1 - - - - 1,200 ' - - 200 - _ _ Same as Washington County Croix Beach Sheriff Lakeland 2 1 No No No 1,600 200 - 240 - _ - $500 Sheriff 1/08 Lakeland 0 _ _ _ _ _ _ _ _ _ _ _ Fees same as Washington County Shores The City Council may suspend or revoke and impose a civil fine not to exceed Sheriff Two Thousand Dollars $2,000.00 for any violation of any applicable Landfall 0 - - - - - - - - - - - No businesses sell alcohol Sheriff Mahtomedi 6 2,100 200 150 100 65 5 50 Same as Washington County Sheriff Marine On St. 0 1,150 100 300 100 - - Same as Washington County Croix Sheriff May Twsp 2 - _ _ _ - - - - - Same as Washington County Sheriff Newport 5 1 no no no 2,500 200 1,250 100 100 25 30 None specified Newport PD day City/Twshp # # Alcohol Keg Regulates On sale Sun. On Off sale On sale Temp Off sale Licensee Administrative Penalty for Failing Alcohol Compliance Check , Enforce- Ven- checks Server Regis- Home liquor on sale liquor fee beer fee off sale beer fee ment Agency dors p Training tration delivery Fee sale fee wine beer fee Last review year yes /no yes /no yes /no fee Oak Park 15 2 no no no 2,910 200 600 240 150 - 50 Within 24 month period of time: Heights V: $500 Oak Park 2n $1,000 + 5 day suspension for off sale & 3 weekend days suspension for on Heights PD sale 3` $1,500 + 10 day suspension to include at least 1 weekend for off sale and 7 day suspension for on sale 0: At city discretion Oakdale 24 no no no 5,000 200 750 200 350 10 100 Within 48 months: Oakdale PD 1St: $500 + written confirmation of employee retraining 2nd: $500 + 3 day suspension 3` $1,000 + 10 day suspension 4 d ': $1,000 + license suspension Scandia 4 2,000 200 500 100 150 25 50 Within 3 years: Sheriff 1": $500 + 1 day suspension 1/07 2nd: $1,000 + 3 day suspension 3` $2,000 + 7 day suspension 4` Revocation Pine Springs 0 _ _ _ _ _ _ _ _ - - No businesses sell alcohol St. Mary's 0 Additional information coming Point Sheriff St. Paul Park 9 1 no no no 2,500 200 300 100 250 25 100 Within 24 months St. Paul Park day 0: $500 PD 2nd: $1000 12/01 3` $2,000 + + 1 day license suspension 4 d ': $2,000 + 10 day license suspension S d ': Revocation 37 1 no no no 2,887.50 200 315 162.75 25 57.25 Sale /purchase of alcohol beverages to/be underage person Stillwater Stillwater PD per day 1 St : $250 4/05 2nd: $500+ 3 day suspension 3' $750+ 9 day suspension 0 1 : Revocation 0 _ _ _ _ - - - Same as Washington County Stillwater Townshi City/Twshp V # # Alcohol Server Keg Regulates On sale Sun. On Off sale On sale Temp Off sale Licensee Administrative Penalty for Failing Alcohol Compliance Check Enforce- dors checks Regis- Home liquor on sale liquor fee beer fee off sale beer fee ment Agency p Training tration delivery Fee sale fee wine beer fee Last review year yes/no yes /no yes /no fee Washington County _ 2 Yes No No 2,000 200 500 500 150 25 50 Within 24 month period Sheriff beer V: $500 ($250 waived if all employees attend vendor training Win 3 months of 1/02 50 violation) liquor 2 : $1,000 3 rd : $2,000 + 1 day suspension 4` $2,000 + 10 day suspension W. Lakeland S Revocation Twp Sheriff 1 _ _ _ - - - - - - Same as Washington County We riff e 4 Sheriff 1,500 200 1,000 100 100 - 100 Additional information coming Woodbury Woodbury 39 3 Yes, Yes Yes 10,000 200 2,000 200 500 n/a 100 Violation within 12 month period Violation within 24 month period PD within 6 1st: $500 NA 2/05 months m m hire, 2nd: $2,000 2nd: $1,000 required 3rd: $2,000 + 1 day suspension 3rd: $2,000 annually 4th: $2,000 + 60 days . 4th: $2,000 + 7 day suspension 5th: Revocation of license 5th: $2,000 + 60 day suspension 6th: Revocation of license For more information contact Cathy Mackiewicz, Washington County Department of Public Health and Environment, Phone: 651- 275 -7279, cathy.mackiewiczn&co.washinizton.mn us 340A.415 License Revocation or Suspension, Civil Penalty: "On a finding that the license or permit holder has ...failed to comply with an applicable statute, rule, or ordinance relating to alcoholic beverages, the commissioner or the authority issuing a retail license or permit under this chapter may revoke the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to $2,000 for each violation, or impose any combination of these sanctions. No suspension or revocation takes effect until the license or permit holder has been given an opportunity for a hearing under sections 14.57 to 14.69 of the Administrative Procedure Act. This section does not require a political subdivision to conduct the hearing before an employee of the Office of Administrative Hearings. Imposition of a penalty or suspension by either the issuing authority or the commissioner does not preclude imposition of an additional penalty or suspension by the other so long as the total penalty or suspension does not exceed the stated maximum." 340A.703 Misdemeanors: Where no other penalty is specified a violation of any provision of this chapter is a misdemeanor. A minimum fine of $100 must be assessed against a person under the age of 21 years who violates section 340A.503 Descriptions of categories: 1. City/Township and Enforcement Agency /date last review — agency that will conduct compliance checks and enforce the ordinance provisions; the date the ordinance was last reviewed or amended 2. # Vendors - Number of vendors currently licensed 3. # Checks per year — the number of compliance checks conducted annually 4. Alcohol server training — training is required in the ordinance 5. Keg registration — keg registration is outlined in the ordinance 6. Regulates home delivery — regulation of home delivery is outlined in the ordinance 7. License fees: The fee that the county, city or township will charge for the alcohol license. 8. Licensee Administrative Penalty for Failing Alcohol Compliance Check — the fines and penalties for failing a compliance check. 4 City of StiPPwaten, �- Mivtnesota nl- nodamation WHEREAS, the Community of Stillwater will be honoring the 34th Infantry Division, an Army National Guard Division, known as the Red Bulls; and WHEREAS, the Red Bulls are recognized for their historic deployment to Iraq, which lasted 16 months, making it the longest deployed brigade combat team during the war on terrorism; and WHEREAS, the Red Bulls have a proud history since its inception in 1917, including taking part in six major Army campaigns during World War II; and WHEREAS, the Red Bulls have participated in a number of deployments around the world since September 11, 2001, while remaining ready to respond to natural disasters and civil disturbances in their respective states; and WHEREAS, the Red Bulls commanded forces throughout nine of Iraq's 18 provinces during their deployment through Operation Iraqi Freedom, and worked to set the stage for ensuring that Iraqi Security Forces can protect Iraqi populations and borders, and set the conditions for the drawdown of U.S. troops in Iraq; and WHEREAS, the Red Bulls and the City of Stillwater have been working together in connection with plans for the new armory and traffic control for Stillwater community events. NOW, THEREFORE BE IT PROCLAIMED, that the City of Stillwater celebrates and recognizes the return of the Red Bulls from their historic deployment; BE IT FURTHER PROCLAIMED, I, Ken Harycki, Mayor of the City of Stillwater, do hereby proclaim November 7th, 2010 as RED BULLS DAY! �- Mclgoh City of '9 UPPwaten, �-U lgfk esota Centilicate o6 (,4ppneciation pnemited to Tierney Brothers WHEREAS, the City is a Beyond the yellow Ribbon Community (ByR), supporting the Red BuCls military troops and their families during deployment and after returning home, and Tierney Brothers have been a big supporter of the program; and 'WHEREAS, Tierney Brothers has donatedposters andsignage for a Pheasant 3 Punt for the Red BuCls; and ^ WHERE,gS, Tierney Brothers has also purchased ByR member shirts for the Stillwater and Washington County ByR network; and WHEREAS, Tierney Brothers has further providedprints for the incoming and re tiring adjutant generaC; WOW THERETORE, BE IT RESOXTED that the Stillwater City CounciChereby extends their appreciation to Tierney Brothers for their support and contribution to the Beyond the yellow Ribbon program and their assistance to the Red BuCls and their families sacrificing their Cives for our freedom. Adoptedby the Stillwater City CounciCthis 26th day of October, 2010. ovaph LIST OF BILLS EXHIBIT " A" TO RESOLUTION 42010 -16S A -1 Maintenance Lawn Care 1,763.41 Ace Hardware Repair Supplies 11.18 Action Rental, Inc. Concrete for Sidewalk Repair,Edger 219.10 AI's Coffee Company Coffee Supplies for Concession 702.50 Ally (Previously GMAC) Monies from Forfeitures 4,161.93 Amdahl Locksmith, Inc. Chris Locks for fire department 2,976.15 American Planning Association APA Membership 404.00 Aramark Uniform Services Mats, Supplies, Uniforms 303.03 Ballis, Tom Fire Boots 199.29 Carquest Auto Parts Equipment Repair Supplies 352.11 CATCO Parts and Service Hose End, Fittings, Labor HYD Test Bench 247.00 Century College Education Training 781.38 Clark Luann Cleaning At City Hall & Public Works 1,057.50 Coca -Cola Bottling Company Soda for Concession Supplies 1,032.80 Cole Papers Liquid soap, Wasp Killer, Facial Tissues 407.70 Consolidated Welding Supply Co. Parts 19.18 Cub Foods Concession supplies 7.39 Flexible Pipe Tool Co. Offset Wheel Assembly 685.53 Grainger TPR Valve for Water Storage Tank 304.91 Hedberg Aggregates Edging Ace of Diamond Black 2009 Street 97.26 Ice Skating Institute Ice Skating Memberships 1,066.00 Ikon Office Solutions Maintenance Agreement 51.24 Infratech, Inc. Televise Storm Pipe & Repair 4,800.00 J.H. Larson Electric Equipment Repair Supplies 612.44 MacQueen Equipment Inc. Pillow Block Bearing for Sweeper 959.25 Menards Repair Supplies 241.72 MnFIAM Book Store Fire Officer Principals & Practice 107.60 MTI Distributing Tire, Air, Oil Filters 177.03 Natural Resource Group LLC Levee Wall Project Consulting 1,626.25 OnSite Sanitation Farmers Market Unit Rental 56.64 Paramount Sk8s, Inc. C27- Purple Skates 154.50 Performance Plus Test scoring 340.00 Pioneer Manufacturing Co. Stripe Chalk 161.90 Riedell Shoes, Inc. Skates for Resale 274.98 Safe Assure Consultants 2010 Safety Training 3,900.00 St. Croix Boat & Packet Co. September Arena Billing 3 Pay Periods 49,485.60 St. Joseph Equipment Equipment Repair Supplies 3,201.73 State Treasurer Monies from Forfeitures 53.01 Stillwater Gazette Subscription 109.00 Sun Newspapers Publication 18.63 Wakeling, Mike Park Deposit Refund Lowell Park 100.00 Washington County Attorney Monies from Forfeiture 106.02 Washington County Dept of Public Food License Renewal 754.00 Yocum Oil Company Fuel 4,955.51 EXHIBIT " A" TO RESOLUTION 42010 -165 Page 2 LIBRARY Ace Hardware Janitorial Supplies 39 Aramark Rug & Towel Service 63.21 Baker & Taylor Library Materials 1656.66 Baker & Taylor 2 Materials 325.04 Baker & Taylor Rental Materials Rental Collection 279.96 Beaudet, Michelle Event Preparation 127.89 Blocher, Carolyn Mileage & Supplies 35.79 BWI Children's Books 1,062.72 Brodart Supplies 26.31 Hansen, Ann Postage 4.11 Johnson,Alec Event Preparation 67.50 Linner Electric Lighting Repair 1 1 126.00 Mid - America Business Systems Maintenance Contract 745.00 Midwest Tape Rental DVD's 49.33 Peterson, Andy Event Preparation 95.92 Quill Supplies 260.74 Star Tribune Periodicals 223.08 Stripe -a -Lot Parking Lot Painting 375.00 Sunset Cleaning Cleaning Service 460.00 Toshiba Maintenance Contract 60.50 Viking Sprinkler Maintenance Contract 600.00 Washington County Historical Society Videos 30.00 Washington County Library Supplies 2,227.11 Waterworks Irrigation Maintenance Contract 125.00 Xcel Energy Utilities 4,172.27 Young, Pete Event Preparation 35.53 Memo DATE: October 21, 2010 TO: Mayor and City Council FROM: Sharon Harrison �� Finance Director RE: Abatement Request BACKGROUND On December 15, 2009, the City Council authorized for payable 2010 the certification of delinquent garbage bills for Waste Management. On that list was a parcel that was inadvertently certified. Waste Management is requesting an abatement of that certification (for PID 21.030.20.14.0034, principal amount $306.34, interest amount $30.63 for a total abatement of $336.97). RECOMMENDATION Staff recommends abating the assessment from the property taxes for the payable year 2010 for PID #21.030.20.14.0034. ACTION REQUIRED If Council agrees with staff s recommendation, Council needs to pass a resolution abating the assessment from the 2010 property taxes for PID #31.030.20.14.0034. RESOLUTION 2010 -166 ABATING SPECIAL ASSESSMENTS WHEREAS, the Parcel 21.030.20.14.0034 was inadvertently assessed in the amount of $336.97 (Principal $306.34 and Interest $30.63) and certified to Washington County: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessment, as stated above is hereby abated. Adopted by the City Council this 26 day of October, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen DATE: October 22, 2010 SUBJECT: Cable Communications Budgets Fiscal Year 2011 BACKGROUND INFORMATION Attached are the budgets for fiscal year 2011 for the Central St. Croix Valley Joint Cable Communications Commission and the Valley Access Channels. The budgets need to be approved by all member cities. I have reviewed the two budgets and compared them with prior years and it appears they are reasonable and appropriate. RECOMMENDATION Council consider adoption of resolution approving the fiscal year 2011 budgets for Central St. Croix Valley Joint Cable Communication Commission and Valley Access Channels. /nm Valley Access Channels Operating & Capital Expenditure Budget Fiscal Year 2011 (February 1, 2011 — January 31, 2012) Revenue Commission Subsidies: PEG Fees 125,000 Franchise Fees 164,965 Interest Earnings 200 Lower Valley Funds 16,800 Tape Dub Reimbursements 13,000 834 School Dist. Reimbursement Miscellaneous Reimbursements Total Revenue Expenses 1,200 *Salaries (includes employer's FICA & PERA where applicable) Access Manager — 40 hours /wk 59,150 Lead Facilities Coordinator — 40 hours /wk 48,000 Facilities Coordinator— 40 hours /wk 42,600 Facilities Coordinator— 40 hours /wk 40,800 1 Access Associate — up to 20 hrs /wk. 16,700 Govt. Meetings & School Board Meetings 8,000 Freelance /Temp Employees 12,000 Total Salary Expense $227,250 Professional Services Accounting 850 Other Expenses Office Supplies 1,200 Media Supplies * 9,000 Telephone 1,100 Rent & CAM 38,500 Gas & Electric 4,100 Culligan Water Service 220 Insurance /Bond 3,500 Medical Insurance 19,275 Dental insurance 2,120 Postage /Mtg /Conf /Dues 1,300 Maintenance /Repairs 6,000 Mileage - .50 /mile & car repairs 1,400 Publicity 600 319,965 3,500.00 500.00 $ 323,965 Valley Access Channels — FY 2011 Budget — Page 2 Grants Misc /Facility /Office Furniture Telephone System Maintenance Security Monitoring Copy Machine Expense Total Expenses 1,500 5,000 250 300 500 $ 323,965 Most items in the budget remain the same as 2010. No salary increases were budgeted. * The tape dub revenues fund the Media Fund budget. I split the projected tape dub earnings between the Media Fund ($9,000) and the Miscellaneous Fund ($4,000). Central St. Croix Valley Joint Cable Communications Commission Operating & Capital Expenditure Budget Fiscal Year 2011 (February 1, 2011 — January 31, 2012) Revenue Franchise Fees 264,000 PEG Fees 125,000 Interest Earnings 300 Expense Reimbursements 500 Lower Valley Funding 16,800 Capital Revolving Fund — Accounting Services 4,800 Total Revenue $ 411,400 Expenses Salary (includes employer's FICA & PERA) Admin. Secretary (30 hr. week) 37,000 Professional Services Legal Fees 1,000 Accounting 5,650 FY 2010 Audit Expense 6,000 Other Expenses Office Supplies 1,000 Telephone 1,100 Postage 300 Maintenance /Repairs 100 Conf /Mtgs /Dues 1,200 Print/Publish 100 Insurance /Bond 3,500 Medical Insurance 9,000 Dental Insurance 550 Office Rent 19,500 Gas & Electric 2,200 Security System Monitoring 150 Photocopier Expenses 500 Cable Commission FY 2011 Budget — Page 2 Access Center Support 319,965 (PEG Fees 125,000; Franchise Fees 164,965; Interest Earnings 200; Lower Valley Funds 16,800; Tape Dub Reimbursements 13,000) Miscellaneous Expenses 2,000 Telephone System Maintenance 185 Valley Ridge Mall Christmas Event 250 Culligan Water Service 150 Reserve Funds Accounts Legal Contingency -0- Leasehold /Facility /Relocation -0- HVAC Maintenance /Repair -0- Security Fund -0- Capitol Revolving Fund -0- Payroll Expense Reserves -0- Total Expenses $ 411,400 This budget remains the same as 2010 in most categories, and no salary increase was budgeted. _7,fi 1lwater i Ni: 8!.!N P(. A "1 0! M.INNI �lliA Memo Community Development Department To: Stillwater City Council From: Michel Pogge, City Planner tM 5( Date: Friday, October 22, 2010 Re: Outcome of the September 29, 2010 Stillwater Municipal Park Ramp Video Surveillance Project Bidding The City of Stillwater opened bids on September 29, 2010 for the Stillwater Municipal Park Ramp Video Surveillance Project. The City received five bids as follows: Company Base Price Final Price with all Add Alternatives GSSC $ 36,142.59 $ 65,538.43 VTI $ 73,596.00 $ 95,472.00 UHL $ 60,972.00 $ 82,626.00 Parsons $ 79,186.00 $ 102,650.00 AlphaVideo $ 36,319.33 $ 59,763.50 The wide range of bid prices caused the City to investigate the bids in consultation with John Mooney at Paulson & Clark Engineering. It was determined that a majority of the bidders misunderstood the specifications that were set out in the ad, and returned bids that were not responsive to the invitation. The bid ad contained'an express reservation by the City to reject all bids. In consultation with City Attorney Magnuson, City Staff is recommending that the Stillwater City Council reject all of the bids; direct staff to revise the project's general conditions & specification; and rebid the project. Notices that the bids were going to be rejected were sent to all of the project bidders on October 21, 2010. Staff Recommendation Approved the attached resolution rejecting all of the bids; direct staff to revise the project's general conditions & specification; and rebid the overall Stillwater Municipal Park Ramp Video Surveillance Project. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 41h Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge ©ci.stillwater.mn.us CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION REJECTING ALL BIDS, DIRECTING STAFF TO REVISE THE GENERAL CONDITIONS & SPECIFICATIONS, AND DIRECTING STAFF TO SUBMIT THE REVISED GENERAL CONDITIONS & SPECIFICATIONS TO A PUBLIC BID PROCESS FOR THE MUNICIPAL PARK RAMP VIDEO SURVEILLANCE PROJECT WHEREAS, on August 26, 2010, the City of Stillwater released the General Conditions & Specification for the Municipal Park Ramp Video Surveillance Project; and WHEREAS, by the bid closing time of 1:00 PM on September 29, 2010, the City received five bids for project; and WHEREAS, it became apparent that a majority of the bidders misunderstood the specifications that were in the General Conditions & Specification for the project; and WHEREAS, the City retained the express reservation and right to reject all bids at its discursion. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby rejects all bids for the Municipal Park Ramp Video Surveillance Project, and BE IT FURTHER RESOLVED, that the City Council of the City of Stillwater directs staff to develop new General Conditions & Specification for the Municipal Park Ramp Video Surveillance Project in order to prevent any ambiguity in the bidding process, and BE IT FURTHER RESOLVED, that the City Council of the City of Stillwater directs staff to submit the General Conditions & Specification for the Municipal Park Ramp Video Surveillance Project to a public bid. Enacted by the City Council of the City of Stillwater, Minnesota this 19th day of October, 2010. CITY OF STILLWATER ATTEST: Ken Harycki, Mayor Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Enginee 1-1 ' DATE: October 22, 2010 SUBJECT: Sign replacement project DISCUSSION The public works department is in the process of replacing the street signs throughout the City to meet new statutory size and reflectivity requirements. Iu order to expedite our sign replacement, City staff obtained quotes to replace the street signs on our state aid street system using our state aid funds. The existing signs and posts would be returned to the public works shop. Four bids were obtained with the low bid provided by TranSignal in the amount of $26,520. RECOMMENDATION It is recommended that Council authorize the execution of a contract with TranSignal for the replacement of the street signs on our state aid streets. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2010- ACCEPTING QUOTES AND AWARDING THE CONTRACT FOR 2010 SIGN PROJECT. ACCEPTING QUOTES AND AWARDING CONTRACT FOR STREET SIGN REPLACEMENT ON STATE AID STREETS WHEREAS, pursuant to requesting quotes for street sign replacement on state aid streets, quotes were received and tabulated according to law and the following quotes were received: CONTRACTOR QUOTE AMOUNT TranSignal $26,520.00 Q3 Contracting $27,123.50 Safety Signs $29,970.00 Highway Technologies $57,539.00 and WHEREAS, it appears TranSignal of Elk River, Minnesota is the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with TranSignal of Elk River, Minnesota in the name of the City of Stillwater to replace street signs on state aid streets in the City of Stillwater, MN is therefore approved by the City Council and on file in the office of the City Cleric. Adopted by the City Council this 26 day of October 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Was hington Board of Commissioners F Dennis C. Hegberg, District 1 / IOC/ County Bill Pulkrabek, Chair, District 2 1 Gary Kriesel, District 3 Myra Peterson, District 4 BOARD AGENDA Lisa Weik, District 5 OCTOBER 26, 2010 - 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance. 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individualpresentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 General Administration — Jim Schug, County Administrator 5. 9:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 9:40 Adjourn 8. 9:45 Board Workshop with Public Health and Environment to 10:15 Status Report on Public Health Disease Prevention and Control Program and Review the 2009 Washington County Infectious Disease Report 9. 10:15 Board Workshop with the Office of Administration to 10:45 Discuss Guiding Principles to be Used in Determining Use of Land and Water Legacy Bond Funds MEETING NOTICES" ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location October 26 Finance Committee 11:00 a.m. Washington County Government Center October 26 Planning Advisory Commission 7:00 p.m. Washington County Government Center October 27 Metro Mosquito Control Exec. Comm. 9:00 a.m. 2099 University Avenue West — St. Paul October 27 Reg. Solid Waste Mgmt. Coord. Board 10:30 a.m. 2099 University Avenue West — St. Paul October 27 Minnesota High Speed Rail Summit 11:00 a.m. Union Depot — St. Paul October 28 Community Corrections Advisory Board 7:30 a.m. Washington County Government Center October 28 Red Rock Corridor 3:30 p.m. Cottage Grove City Hall October 29 Counties Transit Improvement Board 10:00 a.m. 100 Empire Drive — St. Paul Assistive listening devices are available for use in the County Board Room 1vvr1—II —I ly-11 v—r K VINIIT/ firrlmrv%t- Ivr /m_m -)IV tMYLVTtK WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR OCTOBER 26, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Attorney A. Approval of agreement between Washington County and Tibex Technology, Inc. for the Law Enforcement Network System (LENS) Community Services B. Approval to change the terms for the Family Homelessness Prevention and Assistance Program from two to three year terms per changes in the bylaws; and to continue the terms of existing members. C. Approval of amendment number one to the agreement between Washington County's Workforce Center and Dakota County's Workforce Center to provide dislocated worker services to individuals laid off due to the Delta/Northwest Airlines merger. Human Resources D. Board approval of the 2011 Department Heads wages and insurance, and 2011 insurance for Elected Department Heads and Meet and Confer groups Confidential Supervisors and Confidential. Public Health and Environment E. Authorization for the county to accept Natural Resources Block Grant funding from the Minnesota Board of Water and Soil Resources for 2011. Public Works F. Approval of Change Order #24 to contract with People's Electric, Inc. for the 2025 Government Center Campus Improvements project in the amount of $84,278. G. Approval of Change Order #15 to contract with General Sheet Metal Company, Inc. for the 2025 Government Center Campus Improvements project in the amount of $112,141.44. H. Approval of Change Order #5 to contract with United Glass, Inc. for the 2025 Government Center Campus Improvements project in the amount of $73,143. I. Approval of Change Order #3 to contract with OffiSource, Inc. for the 2025 Government Center Campus Improvements project in the amount of $89,300. J. Approval of 2025 Government Center Campus Improvements project change orders: Century Construction Company, Inc.; Commercial Drywall, Inc.; Five Star Welding & Fabricating, Inc.; Glewwe Doors, Inc.; Northern Lights Steel Fabrication, Inc.; Northland Paving, LLC; Parsons Electric, LLC; Paul's Architectural Woodcraft, Inc.; Steenberg - Watrud Construction, LLC; Twin City Acoustics; Twin City Hardware Company, Inc.; and Zintl, Inc. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. STILLWATER TOWN BOARD MEETING October 14, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila -Marie Untiedt and Matt Beane, Clerk .Kathy Schmoeckel, Attorney Soren Mattick, Planner Berry Farrington, Treasurer Marsha Olson and Park Manager Rick Jacobson 1. AGENDA - M /S /P Hiniker /Beane moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Untiedt / Hiniker moved to approve the 9/9/10 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER - a) Report given. b) Bank Issues - When Treasurer Marsha Olson was looking into moving funds to a higher yielding savings account, it came to light that our signature cards were not up to date. A representative from the bank will be at the next meeting to take the appropriate signatures. c) Checks and Claims - The following checks and claims were approved for payment. C laim No Vendor Amount 4341 MI Raleigh Trucking $5,767.00 4349 TKDA 818.81 4347 Robert P. Ranalla Jr. 396.92 4350 Valley Green Lawn & Landscape, Inc. 2,003.23 4352 Xcei Energy 77.72 4344 On Site Sanitation 315.27 4339 League of Minnesota Cities 190.00 4342 Kathleen Nelson 56.06 4343 Stephen Nelson 785.00 4340 M FRA 3 4345 Qwest 101.17 4334 Campbell Knutson, PA 2,259.98 4335 Allied Insurance 100.00 4336 Department of Labor & Industry 713.73 4351 Washington Co. Public Safety Radio 100.02 4353 Rivard Stone Inc. 326.20 4337 Helmer Printing, Inc. 71.00 4346 Robert P. Ranalla Sr 33.29 4348 Kathryn Schmoeckel 63.23 4338 Richard Jacobson 211.89 4354 Marsha Olson 71.74 4355 PERA 344.29 4356 Internal Revenue Service 711.60 Stillwater Town Board Mtg. — 10/14/10 Page 2 4357 Minnesota Department of Revenue 8.93 Beane, Matthew R 445.48 Jacobson, Richard L 685.07 Nelson, Kathleen M 398.94 Nelson, Stephen W 1,089.73 Olson, Marsha Ann 280.65 Ranalla, Sr. Robert P. 647.87 Schmoeckel, Kathryn G 577.68 4. ATTORNEY - a) Assessor's Contract - Attorney Soren Mattick reviewed the proposed Contract with Washington County for Assessor's services which is for a five year term. M /S /P Countryman /Beane moved to authorize the chair to sign the assessor's contract. (5 ayes) b) Fire Contract - The fire contract with the City of Stillwater was reviewed. Attorney Soren Mattick will contact the City to discuss changing the contract to have the same terms as previously. The contract does not have to be signed until the end of the year. c) Drainage Swale at 9730 Perkins - Engineer Paul Pearson had checked on a resident's concern with drainage issues at 9730 Perkins. He had a quote from Raleigh for repairs. M /S /P Beane /Hiniker moved to accept the recommendation of the Township Engineer and authorize the expenditure to repair the drainage Swale. (5 ayes) d) Recent Case Law on Variances - Soren Mattick reviewed issues with the stricter interpretation of the meaning of "hardship" in granting a variance. He will forward information on the case to the Town Board. 5. PLANNER a) Prchal Certificate of Compliance - The Prchals are seeking to build an accessory structure to the front of their house. This meets the zoning ordinance. Planner Berry Farrington had a suggested Certificate of Compliance with proposed conditions. M /S /P Countryman / Untiedt moved to approve the Prchal Certificate of Compliance. (5 ayes) b) Stonebridge Property - Sheila -Marie Untiedt had received a complaint about the number of small buildings and pen areas on this property. The building inspector considers these structures to be agricultural structures and do not need permits. c) Adapting Ordinances to new Comprehensive Plan - The Planners will review if work needs to be done to update our ordinances and, if so, refer it to the Planning Commission. d) Traffic at Bergmann's - There had been some complaints about the about of traff=ic at Bergmanns. Their Certificate of Compliance should be added to Steve Nelson's list for inspection. 0 Stillwater Town Board Mtg. — 10/14/10 Page 3 6. CLERK - a) M /S /P Untiedt /Countryman moved to authorize the Chair to sign the WCA resolution accepting WCA. (5 ayes) b) November 11 Town Board meeting - The November 11 Town Board meeting falls on Veterans' Day and needs to be changed. The consensus was to have it on Thursday, November 4 at 7:00. No Planning Commission meeting is anticipated. c) SHIP Grant - The Clerk had sent in the pre- application for this grant to encourage health and physical activity in the Township. Matt Beane will ask the Park Committee to come up with ideas. 7. PARK COMMITTEE - a) Basketball Court - The basketball court in Otto Berg Park needs to be sealed and re- striped. Matt Beane had a quote for about $3,300 to do the work. The consensus was that the work should be done in the spring. More research should be done to see if any other work should be done at the same time. b) Tile in the tot lot - Matt Beane had a quote for $14,325 for installation and materials. The consensus was that the area was recently re- chipped and should be good for a couple of years. 8. COMMUNICATION COMMITTEE - Sheila -Marie Untiedt reported that a four color recycling mailer will be sent out with the upcoming newsletter. The committee felt that with the next election cycle, there should be short biographies on the candidates for office. Soren Mattick advised that the number of words that candidates submit needs to be limited and not edited. 9. MEETING GUIDELINES - Linda Countryman had a second draft of the meeting guidelines. The rules can be on the back of agendas with a note to "please read meeting procedures on the back ". Linda Countryman will incorporate the discussion and submit another draft at the next meeting. 10. PROJECTOR/TV - A TV would be less expensive, require less wiring and be easier to operate than a projector. Matt Beane will check on prices. More discussion at the next meeting. 11. 94 STREET - Sheila -Marie Untiedt had received a call from a resident regarding drainage issues on 94"' Street. She had met with Mike Raleigh and Paul Pearson to look at the road. It has now been re- graded and a considerable amount of gravel has been added. There was discussion as to whether this might be a candidate for Otta -Seal. We could possibly look at other roads that could be done at the same time. 12. MAT ANNUAL MEETING - Linda Countryman said that she is considering attending the meeting in Duluth. Others may also attend. More discussion at the next meeting. Stillwater Town Board Mtg. - 10/14/10 ADJOURNMENT - The meeting was adjourned at 9:15 p.m. Clerk Chairperson Page 4 Approved