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HomeMy WebLinkAbout2010-09-21 CC MINlet IIOTN►LACF Of ■1ONEEOTA CITY COUNCIL MEETING September 21, 2010 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Director Turnblad Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the September 7, 2010, regular, recessed, and executive session minutes. All in favor. OPEN FORUM No public comments STAFF REPORTS Assistant Fire Chief Ballis provided information regarding the Fire Department's annual open house. Clerk Ward stated that absentee ballots are now available at City Hall during regular office hours and the Saturday prior to the November election from 10 a.m. to 3 p.m. She also stated she had acquired stickers for compost bins from Waste Management and Waste Management will pick up privately -owned bins with the appropriate sticker; in discussion it was noted these bins do not have to be of a standard style, they can be Rubber Maid plastic containers. It was noted that the contact with Waste Management is up this year; Mayor Harycki asked that the master contract list be distributed to the Council again, as he has had inquiries about other contracts. City Council Meeting September 21, 2010 Councilmember Roush asked that the arrangement regarding the compost bins /stickers be profiled in the next City Newsletter; Ms. Ward stated the next newsletter likely won't be until January; however the information has been posted on the City website. Councilmember Polehna suggested sending some of the agenda material electronically as a way of saving paper; Mayor Harycki said the City looked at a shared electronic agenda format with the School Board several years ago and it might be good to re -visit that issue. Councilmember Polehna also suggested that some of the agenda materials, like all the quotes, might be provided in a summary format to save paper and staff time. Community Development Director Turnblad provided an update on the parking ramp. He said the final punch list has been completed. He said the last piece of final construction is to install the video surveillance equipment; bids have gone out for that equipment and will be reviewed by the Parking Commission on October 21 prior to coming to the Council on November 2. Public Works Director Sanders talked about the state mandate to replace street identification signs and that it appears the City might be able to use some state aid monies to pay for the state aid street sign replacement, He stated that 20% of the City's streets are dedicated as state aid streets, which amounts to 450 signs or about $10,000 - $13,000. Mr. Sanders said he had received a number of requests for the signs that are being replaced; Mayor Harycki noted the concept was to sell the old signs and suggested that Mr. Sanders work with Finance Director Harrison on an arrartgement for selling the old signs. Mr. Sanders said he would bring back more information regarding the sale /purchase of the signs. Mr. Sanders also reported that the trees at Liberty Park are scheduled to be replaced by the end of the month. Councilmember Polehna expressed appreciation for the quality of work done on the Washington Avenue project. CONSENT AGENDA Resolution 2010 -141, directing payment of bills Resolution 2010 -142, approval of Agreement for Assessments with Washington County Resolution 2010 -143, approval of Community Movie Tour Book Agreement with CGI Communications, Inc. Resolution 2010 -144, approval of quotations for Lily Lake Shelter improvements Mayor Harycki asked that the Community Movie Tour Book Agreement be pulled for discussion. Page 2 of 8 City Council Meeting September 21, 2010 Motion by Councilmember Gag, seconded by Councilmember Polehna, moved approval of the Consent Agenda without the Community Movie Tour Book Agreement. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Mayor Harycki asked if approval of Community Movie Tour Book agreement with CGI Communications is an extension of an agreement the City made several years ago. City Administrator Hansen responded in the affirmative, stating that CGI has provided some enhancements to what they offer; otherwise it is an identical contract. Mr. Hansen also stated the City can update the segments at any time. Motion by Mayor Harycki, seconded by Councilmember Roush to adopt Resolution 2010 -143, approval of Community Movie Tour Book Agreement with CGI Communications, Inc. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS No public hearings UNFINISHED BUSINESS Request to purchase a new fire engine City Administrator Hansen stated the committee working on this matter was able to obtain a purchase price of $377,903, considerably less than what he had anticipated. He said the apparatus is a basic, generic truck, not a custom -built unit. He said the City had been setting aside about $100,000 a year toward the purchase of new equipment, with about $290,000 available in that fund. He informed the Council that Fire Chief Glaser has indicated he might be able to reprogram some of the capital funds not spent from prior years for an additional $20,000. Mr. Hansen said Finance Director Harrison has indicated there is adequate funding to come up with another $67,903 from prior capital money. He noted that capital funds have to be spent for capital purchases and cannot be rolled over into the general fund or used for operating expense, but the City does have the ability to change priorities as to how those funds are spent on capital purchases. Mr. Hansen said he does support the request, noting that the price will certainly go up in future years and that the truck this apparatus will be replacing is 24 years old. Mr. Hansen said because there is no resale value to the existing truck, the plan is to keep it for a reserve unit. Page 3 of 8 City Council Meeting September 21, 2010 Assistant Chief Bailis said the old truck can also be used for training purposes. On a question by Mayor Harycki, Chief Bailis said the last engine was purchased in 1996. Mr. Hansen pointed out it will take about 6 -9 months for the unit to be received once the order is placed; he reiterated that this is a standard truck, not a custom - built unit. Councilmember Cook pointed out this is something that has been budgeted for and saved for and is an essential part of the infrastructure. Motion by Councilmember Gag, seconded by Councilmember Cook, to adopt Resolution 2010 -145, approval of agreement with General Safety Equipment LLC. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible adoption of resolution establishing polices related to private use of public parking spaces in Downtown Stillwater Community Development Director Turnblad stated the policy is the same as reviewed by the Council two weeks prior but reformatted in a resolution form. He noted the resolution sets forth the policy, but not the rates. He stated that the rates will be incorporated in the fee schedule adopted at the end of the year for 2011 Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -146, establishing policies related to private use of public parking spaces in downtown Stillwater. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Councilmember Roush asked if this would be an annual item. Mr. Turnblad stated the policy would stay in effect until changed, but the fee schedule is adopted annually. In discussion, it was noted that these fees could be changed at any time on the recommendation of the Parking Commission. Possible 2nd reading of Ordinance 1019, an Ordinance amending the Stillwater City Code Chapter 31, Entitled Zoning Ordinance by adding "Restaurants" in The Village Commercial Zoninq District as a Specially Permitted Use Councilmember Roush said he thought Mr. Turnblad did a good job at wordsmithing the ordinance to reflect the Council's intent as discussed at the last meeting.. Page 4 of 8 City Council Meeting September 21, 2010 Motion by Councilmember Roush, seconded by Councilmember Cook to adopt Ordinance 1019, an Ordinance amending the Stillwater City Code Chapter 31, Entitled Zoning Ordinance by adding "Restaurants" in The Village Commercial Zoning District as a Specially Permitted Use Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible 2nd reading of Ordinance 1020, an ordinance regulating Subsurface Sewage Treatment Systems in the City of Stillwater City Attorney Magnuson explained that this ordinance adopts the policy adopted by Washington County on Sept. 23, 2009. He said the policy allows non- conforming system to remain as long as they are not a health hazard, which is a benefit for property owners. Motion by Councilmember Polehna, seconded by Mayor Harycki to adopt Ordinance 1020, an ordinance regulating Subsurface Sewage Treatment Systems in the City of Stillwater Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS Possible approval of Stillwater Harvest Fest — Main Street Stillwater IBA & Stillwater CVB (Sponsor) Cory Buettner was present representing the IBA. He said the request also includes the request for a pumpkin regatta. Mayor Harycki noted one issue with the regatta was the provision for a safety boat. Mr. Buettner said he has been working with the Washington County Sheriff's Department and Coast Guard and that a safety boat can be provided by a private party. He stated that they had made arrangements for at least two safety boats. He also stated due to concerns about the temperature of the water, participants will be provided with wet suits. Councilmember Gag said this has been a great event in the past. Motion by Councilmember Gag, seconded by Councilmember Roush to approve the Stillwater Harvest Fest special event. All in favor. Councilmember Polehna spoke of the importance of setting deadlines, noting that this request was not reviewed by the Parks Commission due to the lateness of the request. Page 5 of 8 City Council Meeting September 21, 2010 Councilmember Gag said deadlines for requests are included in the policy that is being developed by the special events task force. Mr. Buettner pointed out that this is the first year the IBA has handled the event, taking it over from the Chamber. Possible approval of Addendum No. 1 to Agreement between City of Stillwater, Stillwater Public Library and The Episcopal Church of the Ascension City Attorney Magnuson explained that this was an agreement primarily between Ascension Church and the library to deal with the church's need for parking and the library's need for its parking structure to encroach into a lot the City had acquired from Ascension in 1912, which was obligated to provide open space for the library. He explained that in order for the library's parking structure to be built, the City had to negotiate with the church for a release of the covenant on the lot in question. Mr. Magnuson said what was not envisioned in the agreement was construction of the City's new parking ramp which provides free parking for all neighborhood churches on Sunday, so Ascension felt this agreement was no longer of value to them and the payment to the City of $200 a month was a burden on their budget as well. He explained that this addendum codifies the cancellation of the original agreement; and that the City is a party to the agreement only because it owns the real estate. Motion by Councilmember Cook, seconded by Councilmember Polehna to adopt Resolution 2010 -147, approval of Addendum No. 1 to agreement between City of Stillwater, Stillwater Public Library and the Episcopal Church of the Ascension. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval of recommendation from Traffic Committee for "No Parking" on Alder Public Works Director Sanders said the City had received a request from the owner of Wolf Marine to prohibit parking on Alder Street from TH 95 to Schulenburg Alley. He said the street is already signed "no parking" for three - fourths of the road. Mr. Sanders said the owner of the marina has observed that boat trailers are being parked on this segment of the road during the summer, making it difficult for cars to pass. Mr. Sanders stated that the Parking Committee reviewed the request and considered a number of options and recommended installing "no boat trailer parking" signage on this segment of the road. Councilmember Roush asked about the ownership of a small parcel west of the area in question; Mr. Sanders said that is owned by the state of Minnesota. Page 6 of 8 City Council Meeting September 21, 2010 Councilmember Roush asked if the Traffic Committee considered alternatives for parking of boat trailers. Mr. Sanders said the Committee did not do that; he noted the trailers are coming from people using the Boom Site launch area. Councilmember Polehna spoke of the need for a boat launch and that this problem would continue to grow. Mr. Sanders said he finally has a contact for possible use of the former Cayuga site as a boat launch. Councilmember Cook asked if there had been any public input; Mr. Sander said there has been no community input except by the Traffic Committee. Councilmember Roush suggested that this is the request of only one person. City Attorney Magnuson pointed out this would have to be a resolution to be enforceable. Councilmember Polehna spoke of the quality of work being done by the Traffic Committee. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -148, designating no boat trailer parking on portion of East Alder Street. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: Councilmember Roush COUNCIL REQUEST ITEMS Councilmember Cook asked for approval to invite representatives from the Chemical Health Collaborative to make a short presentation at the next Council meeting to make the Council aware of what is happening and things the City can do to be more proactive on this issue. It was Council consensus to provide the presentation at the October 5th meeting. Mayor Harycki said the Council had received the donation of a book, "Images of Stillwater," and suggested donating it to the library. Mayor Harycki noted that at the last meeting Mr. Eckberg had indicated a willingness to work with a committee to try to improve the quality of the Lumberjack Days parade; he wondered whether the City should advertise for persons interested in serving on such a committee and then forward names to Mr. Eckberg. It was consensus to proceed in that manner. Councilmember Roush suggested that an option be added to the recommendations regarding pool covers /fences that will be coming to the Council — that an auto -cover or safety cover be required to have a manual opening /closing feature in the event that fences are not required. Page 7 of 8 City Council Meeting September 21, 2010 Councilmember Polehna noted that several area communities would be honored as Yellow Ribbon Communities during the annual Governor's summit. He informed the Council that on Veteran's Day, a service for Red Bulls will be conducted at Trinity Lutheran Church; he suggested a possible gift, an enlargement of a photo of Stillwater and the welcome home banner, to be presented to the National Guard in the Red Bulls' honor, a gift Councilmember Gag said he would arrange. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmembe lehna to adjourn at 7:55 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk • - cki, ayor Resolution 2010 -141, directing payment of bills Resolution 2010 -142, approval of Agreement for Assessments with Washington County Resolution 2010 -143, approval of Community Movie Tour Book Agreement with CGI Communications, Inc. Resolution 2010 -144, approval of quotations for Lily Lake Shelter improvements Resolution 2010 -145, approval of agreement with General Safety Equipment LLC Resolution 2010 -146, establishing policies related to private use of public parking spaces in downtown Stillwater. Resolution 2010 -147, approval of Addendum No. 1 to agreement between City of Stillwater , Stillwater Public Library and the Episcopal Church of the Ascension Resolution 2010 -148, designating no boat trailer parking on portion of East Alder Street Ordinance 1019, an Ordinance amending the Stillwater City Code Chapter 31, Entitled Zoning Ordinance by adding "Restaurants" in The Village Commercial Zoning District as a Specially Permitted Use Ordinance 1020, an ordinance regulating Subsurface Sewage Treatment Systems in the City of Stillwater Page 8 of 8