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HomeMy WebLinkAbout2010-09-27 PRC packet� w ' H •. 8 8 'I H P L A C k C F M I N N[ S 0 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, SEPTEMBER 27, 2010 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, September 27, 2010, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA Approval of the August 23 2010 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items Proposed Pedestrian Plaza Informational Items 4. Harvest Fest — Lowell Park Commission Items /Topics ater �l THE BIRTHPLACE BE MINNESOTA Memo To: Parks and Recreation Commission From: Michel J. Pogge, City Plann91 Date: September 23, 2010 ��VV11 Re: Pedestrian Plaza Background Back in 2005, the City set aside $375,000 for the development of a pedestrian plaza that would connect Main Street and Lowell Park along the Commercial Street corridor. The pedestrian plaza concept was also shown as part of the 2030 comprehensive plan and was expanded to the front of the new parking ramp at 2 nd Street. Recently Mike Deem and Roger Tomten of ArchNet provided pro bono services to develop a more detailed concept plan to help guide the City in the development of the Pedestrian Plaza. The plan calls for the development of a pedestrian way between Lowell Park and the parking ramp at 2nd Street along the Commercial Street corridor. Modifications to the intersections at 2nd Street, Main St, and Water Street would be made to emphasize pedestrian crossings. Between 2nd Street and Main Street along Commercial Street, the sidewalk would be widened with Commercial Street being made a one -way (westbound) street. A drive lane and two rows of parking would be eliminated in the parking lot between Main Street and Water Street and the area would be incorporated into the plaza. The plaza would end at the west end of the existing gravel parking lot. As shown on the plans, the portion of the plaza between Water Street and Lowell Park is located on property owned by the Water Street Inn. Staff believes this alignment is an important element for the plaza. To accomplish this we would likely need to acquire property from the Water Street Inn or enter into some other arrangement. Within the plaza there are a number of elements shown including information kiosks, pergolas, human chess board, water features, bike racks, a new bathroom facility and various landscaping elements. Certainly these element or others could be incorporated depending on the board, council, public feedback and ultimate funding. Next Steps If the Board and City Council wish to proceed with the project, staff would begin working on the following next steps: 1. Staff would begin negotiations with the Water Street Inn to purchase the north 40 feet of their parking lot. 2. Set an open house prior to the October Park Board meeting for the general public and Downtown business /property owners to review and obtain feedback on the plan. Specifically we would like to get feedback on what elements should be developed in the plaza. 3. Secure a design professional that can complete construction plans and cost estimates for the project. 4. Staff would continue to work to find additional funding sources. Staff Recommendation Staff recommends that the Parks and Recreation Commission discuss the concept plan for the plaza and recommend that the City Council approve the concept plan and authorize staff to proceed with the Next Steps outlined above. W W Z W Q Q J Q Y J U J d�a W � � 0 U u ^ LI W W Z W Q >Q J > J Q J � U Q F W � � O U u P al e r ? J+ E: 8: H' H? L A C E O F N11 4 N E S 01'A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent� Date: September 24, 2010 Re: Application for Special Event St Croix Harvest Festival The Greater Stillwater Area Chamber of Commerce has made application for a Harvest Festival and Giant Pumpkin Weigh -off to be held on Saturday, October 9 in Lowell Park. The necessary permits have been applied for and approved. This application has been approved by the Downtown Parking Commission and City Council. RECOMMENDATION Review and provide comments. ter Administration To: Mayor & City Council From: Diane Ward, City Clerk Date: 9/1.7/2010 Re: Stillwater Harvest Fest and the Giant Pumpkin Weigh Off Attached is a Special Event application from the Main Street Stillwater IBA & Stillwater CVB for the annual Stillwater Harvest Fest and the Giant Pumpkin Weigh Off. They have added a new activity to the event which is a pumpkin regatta in which pre - chosen individuals will float down the St. Croix from approximately the bridge to the Dock Cafe. The main concern of staff was the pumpkin regatta on the St. Croix. There is a permit required from the Washington County Sheriff. Washington County has approved the permit; however they were unable to provide a safety boat and personnel for the event, which is one of the conditions of the permit. The Stillwater Fire Department will be conducting their Annual Fire Prevention Open House at the same time and all Fire Department personnel will be dedicated to the Open House. Fire Department personnel will not available to staff, or provide the boat for this event. The applicant has talked to the Coast Guard, received recommendations and the applicant will provide people and a safety boat for the event. The Downtown Parking Commission reviewed and approved the request on September 16. The Parks Commission will review the request as an FYI at their September 27 meeting. It is before Council on September 21 because the next Council meeting would be four (4) days before the event. Questions and conditions from staff and Washington County regarding the event have been addressed. They are NOT selling alcohol so a temporary liquor license is not needed, however they are having a beer and wine tasting like last year, which requires a Permit to Consume ($35.00) along with coordination with the Police Department relating to the liquor aspect of - the event. . 216 North 44 Street Stillwater, MN 55052 relephoneo 651 - 4430 -8800 Fax; 651 - 430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION! MUST BE COMPLETED AND SUBMITTED TO CITY HALL 445 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT RE PROCESSED Submittal Date: A(,�,o Li 3 Q l APPLICANT INFORMATION (Please Print on Application) ` I „ +(LOa�e_C V/ Organization: 4� ° Yl "�yp o Organization: Non-Profit / ` r For-Profit G&, V � S c r ) Contact Person: ' Y f 1 Email Address: ' f - v , V_. c i e - 7 t (J c. Address:. City State V N Zip l ; �) C! ; -�)' 5 3 fx•1 �f y (C 5 �( Daytime Phon _ Alternate Phone Number ° ,�� ° ` �- EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: t P I Hours of Event: Sax 'm 5 PYY (� ck- (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordin nce)� - Type of Event: e s. `- y c - F .7 IU Y i e `t I ll 0� , J d oor d oor , ( - , Q e V' fe-0 i ►� c ��t'��i ,(�v) f ; c L Z��_i.L `cto -1 1"'.�t .( V Des_ cription of Event: 11 ef U1 a t v' / I., i I; _ v'.r�n4' .r�L'F l'•+.riy.�.�.la... <��._�. .. -. .. C � � T . .�� .,I� .^� . r ©e .�i --ice -, _ �,1.� � 1 —l�,r- �-tea. -- 1 .�. Location of �venU e specific): If Lowell Park is used: North Lowell Park Estimated number of people to attend: South Lowell Park (check which one or both) 5 — S c) C) The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "NIA" in the space) t—V Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day Permit to Consume - Consumption only of er, wine, wi r� a coolers, a d hard liquor on public property (parks) - $35.00 fee (.± "4 �i T� s fi k� e �- (�f l i > �Cc S bzc &Toe t . �(��9 y_ Site Map (Required for all eve to application Parking Impact (Required for all events) - Describe in detail: (Continued on Back) 7 Special Signage - Describe: . 1!3�., "6 G / f / i r ?y u . . 6 ,`f`Approval Letter from Property Owner if on Private Property (attach to application) Vendors will be present at the event (SEE ATTACHED) � �' �� Tents or Membrane Structures S '° ' '� 0t Locations S tec �' Exiting Points i :Sicc Cooking Operations Propane_ Deep Fat Frying Other Open Flame or Burning Operations Describe: lul i (fY_� 0 I[ U l a r lti �+ ,:� Water Activities (River /Lakes) River /Lae Narnea L, V-61 � i �a' t_.:t °' �ll)��1r\ .� f2co,,r �Z`�_ma Britt Lx: .fly " EMS Bleeds _EMT Standby _Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 -351 -4900) to arrange for an officer. `� Wit' - ��L L � �: �A,e L inc ��� °LEA m v4� Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651 -275 -4 00 - `r [Jc� Live Entertainment - Describe type of Music: -e _ `v�� �:4�! I 61,L:S ~/ Promotion /Advertisement of Event- Describe Level of Promotion /Advertisement �ir'S(e) `. r Signature r �ia /� �- G ' Reviewed By: (Any concerns /comments will be attached to application) ' City Administrator City Clerk b Community Development Director Fire Chief {/ Police Chief q V Public Works Director fv5 �i Public Works Superintendent Park & Recreation Co ission Approval Required Date Approved: / Ci Planning Commission Approval Required Date Approved: Downtown Parking Cormn ission Approval Required Date Approved: 7 k -_ / 0 City Council Approval Red ired Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 0 1 /0R O rn cn c a a c c� c� cn m U- cn o m �- Za � N 2 � N � O t� = U c E a LO o s • i �J F O i, i HWY $8 , I ID 32 w a. 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