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Home My WebLink About2010-09-16 DTPC Packetflwier THE BIRTHPLACE OF MINNESOTA '4) DOWNTOWN PARKING COMMISSION AGENDA Thursday, September 16, 2010 8:30 AM; Riverview Room, City Hall 1. CALL TO ORDER 2. ELECTION OF OFFICERS 3. APPROVAL OF JULY 16, 2010 MINUTES 4. NEW BUSINESS 4.01. MONTHLY RAMP PASS VALIDITY DURING EVENTS 4.02. USE OF RIVER PARKING LOT ON JULY 4TH 4.03. LEN'S GROCERY STORE REQUEST 5. SPECIAL EVENT PERMITS 5.01. HARVEST FEST 5.02. WOOLY WEEKEND 6. OLD BUSINESS 6.01. UPDATE ON RAMP SURVEILLANCE CAMERAS 7. OTHER BUSINESS 7.01. COUNCIL ACTION ON PARKING RATE POLICY 7.02. CONFIRM NEXT COMMISSION MEETING DATE 8. ADJOURN iliwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: September 13, 2010 RE: Election of Officers Since Curt Newcomb moved out of Stillwater, the Downtown Parking Commission is now without a Chair. Therefore a Chair needs to be elected. To give the Vice Chair and Secretary a chance at being elected to chair (if they so desire), it is recommended that all three offices be re- elected. bt Item 3 Commissioners present: Commissioners absent: City Staff present: Guest: Submitted by: Stillwater Downtown Parking Commission Meeting Minutes July 16, 2010 Curt Newcomb, chair/resident; Jeff Johnson, vice-chair/resident; David Korte, business; Sherri Hopfe Franke, business. Kevin LaCasse, business John Gannaway, police chief; Bill Turnblad, community developm Sanders, public works director; Mike Pogge, city planner. Kathy Mielke, Manager-Rivertown Commons. David Korte secretary/resident; Dave Junker, resident; Aimee Peletier, sket, parking enforcement officer; Shawn agenda discussion approval of May and June minutes A motion was made and seconded to approve the May and J i e motion passed in a unanimous voice vote. Da will forward the approved minutes to Stillwater's city clerk. Lowell Park and gravel lot improvements Mike and Shawn presented the concept plans for improving the northern of Lowell Park and the adjoining gravel parking lots. T • > - ' - ctives of this pr 1. Improve the gravel lots. 2. Connect all the downtown trails. 3. Improve Lowell Park. 4. Connect the Parking Ramp to the river wi des n w. Four satellite photos with three opti • B a . C) e prese proposed trails, parking and park space. The .ptions diff: in the 1 route, placement with (increas- or decreases) o g stalls, and pl h increases or decreases) • -en space. A motion • d sect de • mended option `B" which would result in a loss of about two • spaces. Th- • passed in a unanimous voice vote. (Graphics are attach. ity staff will forward the recommendation. Main street lane and parking changes Bill, Shawn a - d suggestio proving the traffic congestion downtown. e sugges e from th .tillwater Traffic Committee, others from Minn, olis traffic co f o ame to Stillwater to observe and make recommen ons. After a len: ssion, the following motions were made: 1. A moti• made and se • , ded to recommend creating a longer turn lane on the East ♦ live to Chestnut. The motion passed in a unanimous voice vote. 2. A motion was made and seconded to not recommend approving the request to make a longer turn lane for traffic going east on Chestnut and turning right onto Main street. The motion passed in a unanimous voice vote. City staff will forward approved motions. Before moving forward to create a longer turn lane on the east side of Third from Olive to Chestnut, Shawn will check with the County for their approval. agenda discussion action 3. A motion was made and seconded to recommend that parking lots 2 and 3 be reconfigured per the design presented by Shawn. This change would have a net increase of approximately 12 parking spaces. The motion passed in a unanimous voice vote. (Graphics are attached.) Rivertown Commons parking request As recommended at the March 18, 2010 Parking Commission Me= ' a Miel ' spoke to the property owner of the private parking lot at the co • m • Street and Mulberry but he was not interested in allowing Ri own Com residents to park there. Kathy said Bill Turnblad consulted h her on wa maximize their existing lot but the ownership was not intere 'n spen• , the money to make the changes. No ideas were generated for th • Commons request for more parking spaces. No action taken and issue tabled. A commissioner wanted to relook at the site. Update on ramp surveillance cameras Mike said the cameras have not gone out for bid yet and the pr• .11en behind the tentative timeline presented at the last meeting. However st• viewed cameras in other sites, determined what kind of cameras to get and hav- ' ined there is a need for more lines to hook up the cameras. Bids will be sent o and will be returned in two - three weeks. City sta • bring a bid recommendation to the parking commission at t ► - _ eeting. The c • as could be ready for start up by the end of Octo. Finalize policy on private use of public parking A motion was made and seconded to recomnp mple to i e licy and downtown parking rental rates outlined in the • of y 14, - motion passed in a unanimous voice vote. Bill will forward the recommendation to the city council. Extra vault for $3 machine Dennis said c'ty staff was requ ' , purchase of an. hold dollar bills in the $3 mac With the $3 '. charge there ar- one -dollar bills in the machine . up quic -r, if it were ordered now by the time it arrived the end o e . ing season - near and it's possible the rate may change for these machin- ear. It was -d wai ' g until next year and reevaluate the need then. A motion wa • ade and • not to pur : se another vault this year. The motion passed in a ; nimous voice Reevaluate the need next pay - parking season. Next meeting The next ting will be T , y, August 19, 2010 at 8:30 a.m. at City Hall. Bill will send out agenda and supporting documentation before the meeting. 2 Current Conditions 0 30 60 120 180 240 Faet 1 Inch = 00 fal w�+nec --n .»view.. Option "A" 0 30 GO 120 180 210 Feel , RIA0.01w Option "B" 0 30 60 120 180 240 Fein Option "C" 0 3D 60 120 180 240 Feel nuloaeo w w:be+�w R22W R2IW R20W Vicinity Map NGt N,tre.45t- le S' 0 40 Scale et Feet w c7.. rc 'c ,e a-- a.oM s;i.x-ze,s M P M ,l,,,.2" Nos 41 Water. THE BIRTHPLACE OF MINNESOTA , TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: September 13, 2010 RE: Validity of Parking Ramp Passes During Events Background The parking ramp rates are incorporated into a resolution and adopted by the Council annually on recommendation from the Parking Commission. The current rate resolution states that contract parking passes are not valid during any events. Events include summer weekends, Stillwater Criterium, July 4th and Lumberjack Days. Weekends, the bike race and July 4th pose no problems for contract parking pass holders, since the events occur outside of standard business hours when contract parking is valid. However, during business hours on Thursday and Friday of Lumberjack Days there is a problem. Consequently, pass holders have asked the Planning Commission to allow the contract parking passes to be valid during standard business hours on the Thursday and Friday of Lumberjack Days. Points to Consider As the City's management team for the parking ramp got accustomed to its additional responsibilities, there were a few things that ran roughly. One is that many of the contract parking pass purchasers were not told that their passes would not be valid during events. So on Wednesday before Lumberjack Days when signs were put out at the ramp reminding (we thought) ramp customers that passes would not be valid on Thursday and Friday, a cry of foul went up. The resulting cry led City staff to decide that during the standard business hours on Thursday and Friday (normal pass hours), the passes would be valid this Lumberjack Days. Staff believed that the number of event goers during business hours that would use the ramp would be so low that the City would lose very little event revenue. At the same time we thought it appropriate to give the benefit of the doubt to our prime customers, the contract parking purchasers. As it turned out, transient parking in the ramp during the day on Thursday and Friday of Lumberjack Days was negligible as expected. So event goers were finding parking elsewhere at that time of day. Recommendation Since event use of the ramp before 6 PM on the Thursday and Friday of Lumberjack Days was minimal this year and is expected to be in future years, staff recommends allowing the contract parking passes to be valid during that time. bt Niro 4.03 (1.1.1.111111t w ter. .................... THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: September 13, 2010 RE: Request by Len's for Parking Signs Len's Grocery Store on Myrtle and Owens has requested permission to place three parking signs by the store. Len's has asked for the City sign shop to make the signs and install them. Len's would pay for them. The signs would read something like: "Parking for Len's and Residents Only". The requested location of the three signs is seen in the attached air photo. Points to consider: • The City has several areas in town where "Parking for Residents Only" signs are installed. • The City does not post on -street parking for individual businesses. • The combination language for both residents and a specific business would be a first. • Len's understands that the posted restriction is not enforceable, but he is satisfied with that. He believes that it will none -the -less encourage other business customers to park somewhere else. bt te�3-&53. lwater Submittal Date: APPLICANT INFORMATION,�(PleasePrinton Application) , �l I l rCV rc o s& -\ 'Main y ` Ciree \ 5J/ / Loaf .L(1'yppeeof Organization: Non -Profit 0(501-) For -Profit ► e vl e-Re _QTrac\eIO i KcQS Spice. a -ju Q_' 1L Yl Email Address: C j�Yt�,8iCd-hu r 2 Ad t zero �Ov►� 14a +h 421 v Sfee_t J City State Yk N Zip S S 0 Alternate Phone Number (A( tic 4 7.1- v l 216 North 4th Street Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED I-�ctvAnta.3, €otO Organization: Contact Person: Address: Daytime Phon45/ 351- 39 (1=5 EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) 5€21 ./rdeia\ 9 ao t o Hours of Event akin - 5 P ((p Q g P� ) (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise prdi - nce)oj-!' Date(s) of Event Type of Event 6c...t OarE JeV`."% ttviti VNa..{i` �f 'Cee�qo ized Description of Event tr` nF f a h/f �.E �„fy (( a . to i -e S3 ; v\ c u v Wi. c r'x1(C c � (`tom v4t c J. C 'V I vim. r e�.c1 .. -_.gee a c9 f{ - Pro Location of v nt�pe specific): .Zj If Lowell Park is used: North Lowell Park X South Lowell Park (check which one or both) Estimated number of people to attend: :3s®--soo The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "N/A" In the space) Selling Alcohol - Temporary Liquor Licenses we ONLY available to non-profit organizations - $25.00 per day Permit to Consume - onsum tion onl of wine,wi a coolers, a hard liquor public pr rty (parks).`- $35.00fee C1 1i liShi i'ev' Wif.� t` S1 a.0 +2('�j Vat ec�.rreacii a vid t�y2 free, / uaa. v/819 goat) L/ph i r Site Map (Required for II events - attach to application .X Parking Impact (Required for all events)ev-Describe in detail: Close. f �b,v h imts �ekiP_(/ f GZY cy .. (J �' u U� 'vt 6e11 i a hi 7� (Continued on Back) erb �� vlv�e s-fa,• h _sfr_ , , -g ,bo scs-S'� �..y Special Signage - Describe:& Pvi S WA-katp)lj f // 7,(,4' l 414//11 /OM -Approval Letter from Property Owner if on Private Property (attach to application) Vendors will be present at the event (SEE A CHED t •eao x )PavtiLafG)wfpovik.(3 vv. sis Tents or Membrane Structures Srii*y(00 Location/4:4(0Q,(/c.vk.. Exitin Points McSicQkc 3- D X ({O 7'cwA j Lo-f - d vt bi a S X Cooking Operations Propane ' A Deep Fat Frying Other XOpen Flame or Burning Operations Describe:044i (, - 64- -Pew-4 .d paid') en� River,( all Narneo.et/1 V1�10-1)tANY\richt‘ XWater Activities (River/Lakes) itil1 EMS Needs EMT Standby OAFireworks XStreet Closure XPolice Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651-351-4900) to arrange for an officer. 5 e e - cO (or ROcv - q p vt- xRestrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrangee41-227�500 ? ri 9 e, -ja oc Ambulance Standby Fire Department Standby Sou. vv.-b1600-e. L 0 b -La f ecAiu.�s What Streets: �,r iv L2alnn - 8 pvv- rboc...�C c r "� C i {(i Live Entertainment - Describe type of Music: raVVA:k lk.,t l^� (�ly�.,s5 XPromotion/Advertisement of Event - Describe Level of Promotion/Advertisement d�%5L6Al_VSh%/G:X¢.i`erf. r l� _ature g ca'I per 0j(04 o,a l ruwstege; Reviewed By: (Any concems/comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00/day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 City of Stillwater Fire Department 216 North 4th Street Stillwater, MN 55082 Phone: (651) 351-4963 Fax: (651) 351-4967 VENDOR INSPECTION PERMIT Inspection Information & Permit Application DATE OF EVENT NAME OF VENDOR: /i ZiJ 5-YPd (5A .764 ADDRESS OF EVENT: L, i1 // Piz1rk,. NAME OF OWNER: JT h.lh 3?d $ //Lz4 a14 ADDRESS OF OWNER: Vd3 (Sad-AMai)/ rS7' CITY` 4 1/kK STATE Yliki ZIP CODE TELEPHONE NUMBER: S-(- C5��j- �j S_3� dy ( J - 1'3aL(_�(S'o2 SIZE OF TRAILER OR TENT TYPE OF COOKING�laC-�S 07 V - tiraie s rco her {ems FUEL TYPF.QPROPANE ❑ELECTRIC IF OTHER PLEASE SPECIFY CHARCOALQOTHER ANSUL SYSTEM: YES NO *All vendors utilizing heating equipment, open flame devices, cooking, warming and serving food products are required to have a fire department inspection prior to opening. Vendor inspection fee is S100.00. Any vendor operating without an inspection permit will be order to cease operation immediately. All vendors are required to have a K-class extinguisher if grease laden vapors are present and a standard 2A1OBC or larger fire extinguisher readily available during times of operation. Extinguishers and/or ANSUL system must have current certification tag. All temporary membrane structures must have proof of fire retardant material or treatment. Vendors need to contact Stillwater Fire Department 24 hours prior to opening to schedule an inspection. * Vendor inspections are not exclusive to the above mentioned items. Please contact Stillwater Fire Department for inquiries. Stillwater Harvest Fest & Giant Pumpkin Weigh Off October 9, 2010 Tentative Schedule of Activities Chili Contest 8am start Pumpkin Cooking Contest Drop-off loam Pumpkin Decorating Contest Drop-off loam — 3pm Giant Pumpkin Weigh -Off 1l am — 3pm Pumpkin Carvers (during weigh -off) Proclamation by Mayor Ken Harycki (Stillwater Great Pumpkin Day) noon Kid's Trick or Treat Costume Parade noon Chili Cook -off Tasting noon Micro Brew & Wine Tasting noon Pedal Tractor Pull noon — 2pm Live Music noon — 3:30 Pumpkin Regatta 3:30pm Awards Ceremony 4pm Giant Pumpkin Drop 4:15 Other Downtown Activities: Haunted Cave Tours Trolley Rides Gondola Rides Pedi Cab Rides Merchant Activities: Mini -pumpkin decorating, face painting, color contests etc... Stillwater Harvest Fest & Giant Pumpkin Weigh -Off October 9, 2010 8 am - 5 pm N E L S 0 N S T Parking Lot (closed) I Porta-Pottys Mini -pedal Tractor Pull Giant Pumpkin Weigh -Off Lowell Park IBA Info & Snacks Rest Rooms Micro -brew Tasting (enclosed area/wristband required Pumpkin Drop Stage Flag Pole (Chili Cook -Off Tent River Front Walk/South Sam Bloomer Kids "Trick or Treat" Costume Parade St Croix River C H E S T N u T S T Lift Pumpkin Regatta Bridge a-li IP! rips • y r 4 1.9 g •oL 4-171 2 11. aa3333 • w a I 1 filli IR*hbv Opel! fig I 1 �_ ;IIij!t!II WHOM. ro; 3n glei �y�xk4�h =40Q1 60880£btS9:01 S£0b-6£7CTS9) D 8B1U 11I1S alt0389:1408J t 8S:ot 6002-62-AUW Own S.C: 216 North 4th Street Stillwater, MN 55082 telephone: 651-430-8800 Fax: 651-430-8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: 9'4 3 . APPLICANT INFORMATION (Please Print on Application) Organization: yS" (2E(G ZEES Type of Organization: Non -Profit X For -Profit Contact Person: JETS. /Ind OE M50/) Email Address: JeS.F 42.1-15 - Oeg r e e3. Co r-. Address: 209 J- c .: A 5 + ' 5 City S+:\tWater State Mn1 Zip 55087.- 6 51- 4 5o - 36 oei Alternate Phone Number a S 1- 260 -4 Ya( (Pio;%e) Daytime Phone EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event Hours of Event: $ : o0 AM - ,S: oo 9 PA (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordinance) Type of Event: y W e eke' erN GC- 4 f /0 gri 0S Description of Event: Ex400;T Me."in0 S Le'a' v P 4-0 S) c4em0^ V-mete- SQ:An i A(/ ��.e} �vr C :tdrG� 1nGalMa+iangl �}!n / / Proposed Location of Event (be specific): 1 r .'Iae,, 45" Deft c e) reto. l $174ce< a.J oute d-i7. b L:Ac 4G '9 t c- NkrPi sp4cC3 . If Lowell Park is used: North Lowell Park South Lowell Park ((ccheck which one or both) to/q /(0 Estimated number of people to attend: (clog 'Ti�lcw\• ^' (S� Peo ply i� ^w-�a The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "WA" in the space) NA Selling Alcohol - Temporary Liquor Licenses are ONLY available to non-profit organizations - $25.00 per day NIA Permit to Consume -Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee t// Site Map (Required for all events) - attach to application / Parking Impact (Required for all events) -Describe in detail: j/.� L4A.wte) \ the -!a v S e— cork:, S?iees11 ciZreety �jt(�.i•.� �{f �jrcej -to ext,.:6:1- st.oet SST � Sof..e_ -*vim) o (gave-- a- 1..414331— S 4iA A33 CM0 s4-r4.1" A, (Continued on Dock) Special Signage - Describe: 0,17 it�e� t G Qcfivi}cf o. r -tL 4-en-1-5 '/ Approval Letter from Property Owner if on Private Property (attach to application) NA Vendors will be present at the event (SEE ATTACHED) Qwh� OJ'cc- 341 Tents or Membrane Structures Size lO x I O Location bef"; D St4 Exiting Points tVA Cooking Operations Propane Deep Fat Frying Other PI/A Open Flame or Burning Operations Describe: N, Water Activities (River/Lakes) River/Lake Name: TA EMS Needs EMT Standby Ambulance Standby Fire Department Standby NA Fireworks N/A Street Closure What Streets: N%A Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651-351-4900) to arrange for an officer. NA Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651-275-4100 N//4 Live Entertainment - Describe type of Music: ,/ Promotion/Advertisement of Event - Describe Level of Promotion/Advertisement Cu, > h.p Cf MO.Z l tr on (4- )oc.4.l Atow Wi'aes 41vex+Jts^� r► �. Appant Sign ure Reviewed By: (Any concems/comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: • City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00/day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 iHL ‘• LIS 3 ',1\\2AKIR) 1/01- fig 41A/ ST4E2E--7- Mom 8.01 THE BIRTHPLACE OF MINNESOTA Memo Community Development Department To: From: Date: Re: Message: Parking Commission Michel Pogge, City Planner September 13, 2010 Update on Parking Ramp Surveillance System The request for Bids for the Parking Ramp Surveillance System was released on August 26, 2010 to five bidders. Last Wednesday the City held a through at the ramp with potential bidders on the project. Here is a list of key days remaining on the project: September 17, 2010 at 4:30 PM September 22, 2010 by 4:30 PM September 29, 2010 by 1:00 PM Questions and clarifications are due from vendors. Questions should be forwarded to Mike Pogge via e-mail at mpogge@ci.stillwater.mn.us. Addendum will be issued based on the questions and clarifications, if needed. Bid due to the City. The bids with staff's recommendation will be sent to the Commission for action during your October meeting. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430-8822 • Fax: 651.430-8810 • email: mpogge@ci.stillwater.mn.us Ilan 7.01 iliwater THE BIRTHPLACE OF M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: September 13, 2010 RE: Council Action on Event Parking Rates and Policies On September 7th the City Council considered the Parking Commission recommendation on rates and policies for the private use of public parking spaces downtown. On a straw vote the Council unanimously approved all of the Parking Commission's rates and policy recommendations conceptually. Staff will bring a Resolution back to the Council for formal adoption on September 21. bt