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Home My WebLink About2010-08-23 PRC packetr water A f H P L. A C E O F M I H N E S 0 l A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, AUGUST 23, 2010 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, August 23, 2010, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the July 26 2010 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Improvements to Lily Lake Park & Northland Park Facilities 4. Park Rental Rates Informational Items 5. Update on Parks CIP Commission Items /Topics City of Stillwater Parks and Recreation Commission July 26, 2010 Present: Rob McGarry, vice chair David Brandt, Scott Christensen, Solveg Peterson Staff present: Asst. Public Works Superintendent Tim Moore and Planner Mike Pogge Absent: Linda Amrein, Sandy Snellman and Council liaison Mike Polehna Mr. McGarry called the meeting to order at 7 p.m. Approval of minutes Ms. Peterson noted a misspelling of Bruce Werre's name and moved approval of the June 28, 2010, minutes with that correction. Mr. Brandt seconded the motion; motion passed unanimously. OPEN FORUM No comments were received. ACTION ITEMS Parking Options for Lowell Park Mr. Pogge explained that staff is looking at various parking options as part of a trail alignment that will go north of Myrtle Street to form a connection just south of the Zephyr depot. He said there are three options, all of which include a 10' trail corridor, potential paving of the lot next to PD Pappy's and expanding the River Market lot from a three -bay to a four -bay configuration. Option A, he said, is an option that maximizes the park and minimizes parking. It include the expansion of the River Market lot and paving of the PD Pappy's lot and results in a net loss of 24 spaces; he noted that all parking counts do not include a potential pedestrian plaza that would go into the parking field south of the Valley Booksellers, where there is a potential loss of 24 spaces. Option B includes some parking that would be on the east side of the trail in what is now the gravel area on the north part of the current parking field between Myrtle and Mulberry, he said. This option results in the net loss of 2 parking spaces. He said this is staff's preferred option. It provides an area of hard surfacing for potential flood issues in the future. He also noted that this option keeps the trail in a straight alignment. Option C, he said, maximizes parking and requires that the trail be realigned slightly. In this option, there is a net increase of 44 parking spaces. Mr. Pogge stated the options have been reviewed by the Parking Commission. That group felt it could support option B, he said, and that will be the Parking Commission's recommendation to City Council. On a question by Mr. Christensen, Mr. Pogge and Mr. Moore explained issues related to drainage and the need to create a berm /positive grading for drainage to the storm sewer that will be installed as part of the levee project. Mr. Pogge described preliminary plans for the pedestrian plaza; he said those plans would be ready to present, in some form, within the next several months. Mr. McGarry said he thought option B was a good compromise between parking and park. Mr. Brandt agreed. Ms. Peterson noted that option also provides a straight alignment for the trail. While Ms. Peterson said she would prefer that this all be green space, she thought option B seemed like a good plan. Ms. Peterson said it would be nice to provide some designated bicycle parking; Mr. Pogge said that is one of the features being looked at in the pedestrian plaza plans. Page 1 of 3 Park and Recreation Board Minutes July 26, 2010 Page 2 of 3 Mr. McGarry moved to approve option B for the Lowell Park parking plan. Mr. Brandt seconded the motion; motion passed unanimously. Lowell Park Improvements Mr. Moore said improving the restrooms in Lowell Park was a priority of the City Council at its retreat session. One issue, he said, is that the amount of fill around the existing facility, which promotes a damp environment inside the building. He said he had met with architect Mark Balay at the site to get some ideas of what might be done to the building. Mr. Moore said if the south end of Lowell Park is going to be a formal park, as has been discussed, it might be good to have a building with some architectural features, perhaps reminiscent of the old depot or old fire station. He said in meeting with Mr. Balay, they discussed raising the floor, to deal with the dampness issue, raising the roof and perhaps adding a clock tower feature. He noted that with the current economic conditions, prices are good and said he thought something like this could be done at a reasonable cost. He asked the Commission for direction and possible recommendation to the Council that to invest some money on preliminary drawings, for both the interior and exterior, to get more accurate construction estimates. Mr. McGarry suggested that everyone would agree the facility needs some work just to function and to get a facility that the City doesn't have to lock up when an event is occurring; he said if that can be accomplished and make the facility attractive at the same time, it would seem reasonable to look at that option. Mr. Brandt asked if there would be any issues regarding height at that location. Mr. Moore said that is not an issue; the only issue, he said, would be expanding the footprint of the building. He noted the building cannot be any closer to the river or any farther north; however, he said the building could be expanded to the west. Mr. Moore pointed out the current bathrooms are very small, with little separation between the toilets and sinks; he said if the building could be expanded to provide that space, the facilities would be a lot more usable. Members were in consensus it would be a wise investment to recommend that the Council proceed with the preliminary drawings. Mr. Brandt moved to recommend that this issue be brought to the Council, with the recommendation to expend the funds for preliminary drawings for the Lowell Park bathrooms. Mr. McGarry seconded the motion; motion passed unanimously. Legends Park Improvements Mr. Moore stated the Water Board has nearly completed its project at Legends Park, so work can begin on the previously discussed park improvements. To date, he said, about $28,000 has been spent of the $90,000 the Water Board has obligated to park improvements; improvements to date include the picnic shelter and improvements to the ball field. He said he has received quotes from vendors on playground equipment, installation of irrigation and realigning the bike path to the playground. He said he thought some of the work for realigning the path can be done in- house. He said he has also been talking with Xcel Energy regarding providing electrical service to the picnic shelter. It was noted the money is available and can't be expended elsewhere. Mr. McGarry moved to complete the Legends Park improvement project as presented. Ms. Peterson seconded the motion; motion passed unanimously. NEW BUSINESS Mr. Moore brought up the issue of possible improvements to Lily Lake and Northland Park. He noted the Commission visited Lily Lake as part of its annual tour and saw the conditions of the bathrooms. He stated the warning house at Northland Park is in need of a new roof, something that has to be done; in addition, he said the warning house is not real user - friendly due to its location. He said staff recently painted the blacktop surface and boards at the hockey rink in an effort to be able to maintain better ice at Northland. He asked the Commission whether to pursue relocating the warning house across the parking lot, along with reroofing and siding repair to see if the cost would fit within the capital improvement budget. It was consensus to Page 2 of 3 Park and Recreation Board Minutes July 26, 2010 Page 3 of 3 investigate the possible cost for moving the warming house in order to make it usable for skaters, along with the building improvements. Mr. Moore noted there might not be a CIP in 2011 or 2012 and suggested that expending the money now will ensure the existing buildings remain usable for the next 10 years or so. Mr. Moore stated the thought there is enough funds to do the improvements to the Lily Lake bathrooms with a new roof and new exterior, with some interior upgrades. He said he was also going to get estimates on replacing the roof of the Lily Lake picnic shelter. Ms. Peterson asked if there were any updates on the dog park. Mr. Moore stated he had met with Ms. McGinness and discussed several locations in the City and several outside the City. He described the location of the sites discussed and said Ms. McGinness will be investigating those sites further. Mr. Brandt, seconded by Mr. Christensen, moved to adjourn at 7:45 p.m. Respectfully submitted, Sharon Baker Recording Secretary Page 3 of 3 ILI lwateLr FE BiR ?H:° .ACE 0f MINNES0 rA Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent 4I.' Date: August 20, 2010 Re: Improvements to Lily Lake and Northland Park Facilities BACKGROUND At the July 26, 2010 Parks and Recreation Commission meeting improvements to the Lily Lake and Northland Park Facilities was discussed. Staff was directed to investigate the feasibility of refurbishing these facilities. DISCUSSION Two quotes were received from Cates Fine Homes and Valley Concrete, Inc. Lily Lake: Cates — $39,812.00 Valley — $40,286.00 Northland: Cates — $28,560.00 Valley — $36,299.00 These two quotes did not include any electrical work. A separate quote to relocate electric at Northland was received from L & D SIGN Inc. for $5,800.00. Some options to consider are $11,700.00 for the metal roof at Northland or installing asphalt shingles for about $5,000.00. Is moving the warming house at Northland a priority with the Parks and Recreation commission? STAFF RECOMMENDATION Staff is looking for direction from the Parks and Recreation Commission on whether to pursue improvements to Lily Lake and Northland Park facilities further. CATES FINE CATES FINE HOMES cef G�a�irc� �O c ry proud builder + remodeler since 1970 City of Stillwater 216 N A" Street Stillwater, MN August 12, 2010 " Exhibit A" Following is our estimate to remodel the exterior of the bathroom /concession stand building at Lily Lake. Price includes: • Drafting services • Plan copies • Insurance o Cates Fine Homes to provide City with Certificate of Insurance (liability, work comp and automobile) • Dumpsters o Rubbish removal & exterior site maintenance • Roofing o Image 2 standing seam metal • Cultured stone (per drawings) • Lumber o New exterior sheathing on all walls o Hardie Pink siding, Miratec fascia 0 3- new steel doors • Countertops o Granite counter top 0 concession stand • Painting, exterior • Carpentry labor • Demolition • Exterior finish • Project management fee Total: $33,950.00 2000 industrial boulevard . stillwater, minnesota 55082 . p 651 - 4392844 . f 651.430.2922 . catesfinehomes.com . mn Ticino. 2053326o CATES FINE HOMES ¢o ® eff"V Proud builder + remodeler since 1 970 August 12, 2010 City of Stillwater 216 N 4t Street Stillwater, MN 55082 Lily Lake picnic table roof. • Remove existing roofing • Supply and install Image 2 standing seam metal roof with matching metal Fascia All of the above work to be performed in substantial workmanlike manner for a total sum of: 5,862.00 Payments to be made as follows: $2,000.00 down and balance upon completion. MECHANIC'S LIEN NOTICE: The OWNER acknowledges that simultaneously with the execution of this agreement that he /she received all written notices required under M.S.A. 514.011 (Notice of Intention to File Mechanic's Lien). ATTENTION OWNERS A. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM YOUR CONTRACTOR PRICE; OR WITHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER THE COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO.GAVE YOU TIMELY NOTICE. 2000 industrial boulevard . stillwater, minnesota S5o82 . p 651.439.2844 . f 651.430.2922 . catesfinehomes.com . mn lic no. 20533260 /19/2010 10:50 FAX 651 555 5555 CATES FINE HOME Roo CATE S FINE HOMES ae- � Proud builder + remodeler since 1970 City of Stillwater 216 N ,4 h Street Stillwater, MN August 19, 2010 " Exhibit A" Following is our estimate to move warming house from one location to another at Northland Park. Price includes: • Excavation • Level area for new building location • Prep area for concrete footings • Concrete 0 126 lineal feet of 20" x 8" concrete footing 0 3 courses of 8" concrete block • Move existing building to new site and set on new foundation • Remove existing siding on building down to original siding • Remove existing shingles o Install new Images standing seam metal roof ($11,700.00) • Remove old concrete foundation • Cap old building site with black dirt & seed • Project management fee Total: $28,560.00 Cates Fine Homes, I.I.C. License #20533260 Note: This proposal may be withdrawn by us if not accepted within 30 days from date noted above 2000 industrial boulevard . stillwater, minnesota 55082 - P 651.439.2844 F 651.430.2922 . catesfinehomes.com . mn Iii no. 20533260 Valley Concrete, Inc 7755 Leeward Avenue North Stillwater, MN 55082 Phone: 651-439-4711 Fax: 651-439-6043 E -Mail: vciusa @aol.com LEED No: 105868 Name / Address City of Stillwater Attn : Tim Moore Description Lilly Lake - Bathroom Building - Remove existing sheeting - New exterior sheeting - Manufactured stone or real stone: Stone allowance is $6 per square foot for flats. - Stone Columns - New metal roof. Demo and remove existing shinggles, install new layer of Ice and Water shield. Install costum standing scam metal roof and related accessories. Material to be 24 GA painted steel with kynar finish from firestone unaclad standard color selections, owner to select color. To view color choices go to : www.unaclad.com Material 24 GA painted steel. - New soffiet and Fachia - New roof at shelter MN #20634554 Owner: John Heinlein Date Proposal # 7/29/2010 5249 Project 5249 - Block repair of existing block - Building Permit - Dumpster Bid Price = $ 40,286.00 * * * * *WE PRELEiN ALL JOBS * * * ** *By signing this proposal, you agree with our "Terms and Conditions ". *This proposal is valid for 30 days, thereafter prices are subject to change without notice. *We recommend that a sealer be applied to concrete surfaces for further protection due to MN /W1 weather conditions, we can't guarantee against concrete from cracking. ** *ENVIRONMENTALLY RESPONSIBLE CONTRACTOR Total $40,286.00 Signature Valley Concrete, Inc MN #20634554 Owner: John Heinlein 7755 Leeward Avenue North Stillwater, MN 55082 Date Proposal # Phone: 651-439-4711 Fax: 651-439-6043 E -Mail: vciusa @aol.com LEED No: 105868 7/29/2010 5248 Name / Address City of Stillwater Attn : Tim Moore Description Northland Park - Move Building - Excavate - Footings: 2' x F with 2 #5 rebar - Block : Walls 6 courses high. This will leave 1 course above grade, with poured cores each 4' - Move Building - Water Proof Project 5248 - Backfill: With existing soil - Remove existing siding : Scrap and paint by others - New Roof. Demo and remove existing shingles, install new layer of Ice and Water shield. Install costum standing scam metal roof related accessories, material to be 24 GA painted steel with kynar finish from firestone unclad standard color selections, owner to select color, to view color choices go : www.unaclad.com Material 24 GA painted steel. - New Soffiet: Maintence Free - New Fachia: Maintence Free - Building Permit - Dumpster * * * * *WE PRELEIN ALL JOBS * * * ** *By signing this proposal, you agree with our "Terms and Total Conditions ". *This proposal is valid for 30 days, thereafter prices are subject to change without notice. *We recommend that a sealer be applied to concrete surfaces for Signature further protection due to MN /WI weather conditions, we can't guarantee against concrete from cracking. ** *ENVIRONMENTALLY RESPONSIBLE CONTRACTOR Page 1 L & D SIGN INC. FACSIMILE PROPOSAL SHEET TO: FROM: TIM MOORE DUANE DOWNEY COMPANY: DATE: CITY OF STILLWATER 10 -11 -10 FAX NUMBER: TOTAL NO. OF PAGES INCLUDING COVER: 2 PHONE NUMBER: SENDER'S REFERENCE NUMBER: RE: NORTHLAND PARK ❑ URGENT X FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE WE PROPOSE TO SUPPLY MATERIALS AND LABOR FOR AS PER PLAN AND OUR CONVERSATION OUR SCOPE OF WORK IS AS PER OUTLINED BELOW: TRENCH AND REROUTE SERVICE WIRES TO NEW WARMING HOUSE LOCATION. TRENCH AND REROUTE ELECTRICAL TO 2 POLE LIGHTS. MATERIAL - $2,600.00 LABOR - $3,200.00 ITEMS NOT INCLUDED IN THIS PROPOSAL: A. PERMITS ALL FOR THE SUM OF: $5,800.00 SPECIAL NOTES: NOTE: THE FOLLOWING ITEMS COULD BE EXTRA: WINTER CONDITIONS UNFORESEEN CONDITIONS PRIVATE UNDERGROUND UTILITIES NOT MARKED CONCEALED OR UNKNOWN CONDITIONS AT THE SITE WHICH DIFFER MATERIALLY FROM THOSE INDICATED IN THE PLANS OR SPECIFICATIONS OR THOSE CONDITIONS WHICH ARE ORDINARILY FOUND TO EXIST INCLUDING, BUT NOT LIMITED TO ADVERSE ROCK/SOIL CONDITIONS. THE CONTRACT PRICE AND TIME SHALL BE EXTENDED ACCORDINGLY. ) ITEMS NOT LISTED ARE ALSO TO BE TREATED AS AN EXTRA CHARGE. WE WILL EITHER GIVE YOU A TOTAL COST OR PROCEED ON A COST PLUS BASIS. ALL EXTRA COSTS WILL BE ADDED TO THE CONTRACT AND ARE PAYABLE UPON INVOICE UNLESS PRIOR ARRANGEMENTS HAVE BEEN MADE. WINTER CONDITIONS HAVE NOT BEEN FIGURED AS PART OF THIS PROPOSAL. WE MAY WITHDRAW THIS PROPOSAL IF NOT ACCEPTED WITHIN THIRTY (30) DAYS. THIS PROPOSAL IS BASED ON WORK BEING STARTED WITHIN ONE (1) MONTH FROM THE DATE OF THIS PROPOSAL. L & D SIGN INC. 6045 LAKE ELMO AVE. STILLWATER, MN 55082 PHONE 651 - 430 -2550 FAX 651 - 430 -2551 J.B. CONTRACTING, Brad Swager 7730 Minar Ln. N. Stillwater MN.55082 J.B. MN. Contractors # 20063837 QUOTE Cell # 651- 329 -1647 Quote #1 Date:Aug 23/2010 Customer ID: ITo: City of Stillwater Parks Dept. Ship To: Lily Lake Picnic Shelter Item Description Picnic shelter roof Remove existing shingles, Install ice and water shield and standing seam metal roof. All labor and materials. 2,600.00 * NOTE THIS IS ONLY A ESTIMATE UNTIL FINAL PLANS AND SPECS ARE DONE J.B. CONTRACTING, Brad Swager 7730 Minar Ln. N. Stillwater MN.55082 J.B. MN. Contractors # 20063837 QUO E Cell # 651- 329 -1647 Quote #1 Date:Aug 23/2010 Customer ID: ITo: City of Stillwater Parks Dept. Ship To: Lily Lake Bathrooms and consession stand building. 14x26 Item Description 14x26 bathroom and concession building Roof Remove existing shingled roof, install ice and water shield and new standing seam metal roof. Cultured stone. Remove existing stucco, remove and replace any bad wall sheeting. Install cultured stone up 42 inches to grade on all four sides. Hardy board siding. Install Hardy lap siding and trim from stone to soffit. Soffit and fascia Install hardy soffit and fascia board. Posts columns Install two new post columns with stone base. Counter, Install new concession counter. Vents Replace wall vents above doors. Painting Paint siding, soffit and doors. All Labor and materials. $ 13,800.00 * NOTE THIS IS ONLY A ESTIMATE UNTILL FINAL PLNS AND SPECS ARE DONE J.B. CONTRACTING, Brad Swager 7730 Minar Ln. N. Stillwater MN.55082 J.B. MN. Contractors # 20063837 Cell # 651- 329 -1647 ITo: City of Stillwater Parks Dept. 1 1 Quote #1 Date:Aug 23/2010 Customer ID:Parks Dept. Ship To:Croixwood warming house Item Description 2608 warming house Foundation Dig and install frost footings and new 26x38 foundation for warming house. Move Move building across parking lot set on new foundation. Roof Remove existing shingles and install new 25 year shingle. All labor and materials. $ 18,900.00 1 Electrical and heating by others. * NOTE THIS IS ONLY A ESTIMATE UNTIL FINAL PLANS AND SPECS ARE DONE * 0 r 1,wa t L 7 FIE B 1 H T H P L A r O f R! N N E S 0 A FN C�iit:� To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: August 19, 2010 Re: 2011 Park Fees BACKGROUND At the budget hearings with Council, staff was directed to look at the park reservation fees and explore the possibility of increasing the fees for 2011. Our current fee schedule is enclosed. So far in 2010, there have been 201 park reservations in 9 different parks. These reservations included 13,028 participants and generated an income of $14,395.00 to date. (These figures do not include events like marathons, art fairs, Lumberjack Days, bike race, children programs, Summer Tuesdays or the Car Show). In comparison, 2009 there were 199 reservations and generated $13,805.00 income. DISCUSSION In general, most of reservations occur at five parks; Pioneer, Lowell, Teddy Bear, Washington Square and Lily Lake. The primary usage for the reservations include weddings, picnics, and and birthday parties. For ball fields, softball and baseball, fees paid varies depending on the organization. The school district, SCVBA, girls fast pitch all pay for field usage. While the VAA baseball, football and soccer, St. Croix Catholic and others, do not pay. I have included a list of general fees from other communities and shown below: Community Shelters and Gazebos Indoor Facilities Stillwater $35.00 - $100.00 /day $40.00 - $160.00 Woodbury $50.00 - $105.00 /day $80.00 - $180.00 Oakdale $30.00 - $75.00 /day $150.00 - $225.00 White Bear Lake $25.00 /day $50.00 - $100.00 Red Wing $20.00 - $30.00/4 hrs $225.00 Vadnais Heights $40.00 — 160.00 /day Counties /State $35.00 - $350.00 It appears that our park fees are in line with other metro communities, but an increase could be considered. Weddings and ball tournaments are the most disruptive and do require more staff time for preparation and clean up. I have not gathered enough information on fees for ball field fees, but will present at a later date. STAFF RECOMMENDATION The Parks and Recreation Commission should discuss the current fee schedule and any fee increases make a recommendation to council for proposed fees in 2011. CITY OF STILLWATER Parks Department 216 N. Fourth Street (651) 430 -8837 Stillwater, MN 55082 www.ci.stillwater.mn.us City of Stillwater Parks are owned and maintained for the benefit of the Stillwater City residents. In order to maintain City parks, the City charges for certain services. All private individuals, religious institutions, and for - profit groups shall pay the normal fees. The City does not charge not - for - profit groups and educational institutions to use City Parks, unless otherwise noted. The City requires a refundable damage deposit from ALL groups /persons renting facilities. Picnic Shelters The Pioneer Park picnic shelters are reserved as one unit. A $100 refundable damage deposit plus one of the following fees is required to hold a reservation for the picnic shelters: Fri -Sun $50 Stillwater City residents $100 non - residents Mon -Thurs $35 Stillwater City residents $50 non - residents Park Open Space and /or Weddings A $100 refundable damage deposit is required and the fee to reserve park open space is $50 for non - residents and zero for City of Stillwater residents. Applicants may also rent a picnic shelter (see pricing above). Bandshell A $100.00 refundable damage deposit and a $125.00 fee. All groups, including not - for - profit groups and educational institutions must pay to use the Bandshell. Call the Parks Department for more information or view our website to obtain the Bandshell Use Policy which lists the rules and regulations for using the Bandshell. Special Events in Stillwater Parks Large community events require Park Board approval, a $250 refundable damage deposit and a $500 fee. An application is available by contacting the Parks Department or City Administration. Alcohol in the Parks Permit to Consume: A Permit to Consume is required for the consumption of any type of alcohol in the parks. The fee is $35. Contact the Parks Department to obtain this permit. Police Officer Required If there are more than 75 people in attendance and alcohol is available, you are required to hire one of the City's police officers. This fee is paid directly to the officer. To schedule an officer for your event contact the Police Department at (651) 351 -4900. Permit to Sell Alcohol To sell alcohol in the parks, the applicant must apply for a temporary liquor license. Contact the City Clerk at (651) 430 -8802. Stillwater Park Rules/Policies 1. NO party can close off or rent the whole park. Picnic shelters, bandshell, gazebo and open space areas can be reserved. Closure of road in front of Lowell Park Gazebo must be approved by the Police & Fire Department. 2. All Stillwater Parks are open mid -April through mid - October from 6 am to 10 pm (Teddy Bear Park hours are 8 am to 8 pm). NO tents or canopies can be put in any park until the applicant meets with the Public Works Superintendent who assist applicant on where these can be placed for public safety reasons. NO tents or canopies are allowed in Teddy Bear Park or Washington Square. 4. The Parks Department does not rent out chairs, canopies, tents, or P.A. systems. 5. Live or played music is permitted in the parks as long as the music is toned down and not disruptive to the neighborhood that surrounds the park. 6. Dogs are allowed in City Parks (except Teddy Bear Park) and must be on a leash less than six feet long or housed in a portable crate or kennel. Any animal excrement must be disposed of properly in a sanitary manner. 7. No reservation can be made for July 0'. CITY OF STILLWATER 216 N. Fourth Street S I (water, MN 55082 www dstillwater.mn.us Parks Department (651) 430 -8837 City of Stillwater Parks are owned and maintained for the benefit of the Stillwater City residents. In order to maintain City parks, the City charges for certain services. All private individuals, religious institutions, and for -profit groups shall pay the normal fees. The City does not charge not - for - profit groups and educational institutions to use City Parks, unless otherwise noted. The City requires a refundable damage deposit from ALL groups /persons renting facilities. Teddy Bear Park play equipment is designed for children younger than 8 years of age. The amphitheater area holds many events during the summer. View our website for a printable flyer. Picnic Tables /Gazebo Teddy Bear Park picnic tables and bench gazebo are available on a first come first serve basis only. Building Rental A $100 refundable damage deposit per floor is required plus the following. Mon-Thurs Resident Non- Non - profit For - profit Fri -Sun Resident Resident Group Grou First 3 hrs $50 $80 $50 $80 (1 floor) dd'lhour (1 floor) $15 $25 $15 $25 First 3 hrs (2 floor) $40 $60 $40 / $10* $60 ad'1 hour (2 floor) $10 $15 $10 / $5* $15 * Rate based on a minimum of 10 meetings per year with no food at the meeting. All groups, including not - for - profit groups and educational institutions must pay to use the Building. To make a reservation and to obtain a rental application, contact the Parks Department. Stillwater Park Rules/Policies 1. NO party can close off or rent the whole park. Picnic shelters, bandshell, gazebo and open space areas can be reserved. Closure of road in front of Lowell Park Gazebo must be approved by the Police & Fire Department. 2. All Stillwater Parks are open mid -April through mid - October from 6 am to 10 pm (Teddy Bear Park hours are 8 am to 8 pm). 3. NO tents or canopies can be put in any park until the applicant meets with the Public Works Superintendent who assist applicant on where these can be placed for public safety reasons. NO tents or canopies are allowed in Teddy Bear Park or Washington Square. 4. The Parks Department does not rent out chairs, canopies, tents, or P.A. systems. 5. Live or played music is permitted in the parks as long as the music is toned down and not disruptive to the neighborhood that surrounds the park. 6. Dogs are allowed in City Parks (except Teddy Bear Park) and must be on a leash less than six feet long or housed in a portable crate or kennel. Any animal excrement must be disposed of properly in a sanitary manner. 7. No reservation can be made for July 4 6 '. 8. A Permit to Consume is required for the consumption of any type of alcohol in the parks. Contact the Parks Department to obtain this permit. Alcohol consumption is not allowed in Teddy Bear Park. Non- Non - profit For - profit Fri -Sun Resident Resident GroupGrou First 3 hrs $90 $160 $90 $160 (1 floor) dd'l hour $25 $45 $25 $45 1 5 ` floor First t 3 r (2 $70 $125 $70 $125 Add'l hour $20 $35 $20 $35 (2"'d floor) All groups, including not - for - profit groups and educational institutions must pay to use the Building. To make a reservation and to obtain a rental application, contact the Parks Department. Stillwater Park Rules/Policies 1. NO party can close off or rent the whole park. Picnic shelters, bandshell, gazebo and open space areas can be reserved. Closure of road in front of Lowell Park Gazebo must be approved by the Police & Fire Department. 2. All Stillwater Parks are open mid -April through mid - October from 6 am to 10 pm (Teddy Bear Park hours are 8 am to 8 pm). 3. NO tents or canopies can be put in any park until the applicant meets with the Public Works Superintendent who assist applicant on where these can be placed for public safety reasons. NO tents or canopies are allowed in Teddy Bear Park or Washington Square. 4. The Parks Department does not rent out chairs, canopies, tents, or P.A. systems. 5. Live or played music is permitted in the parks as long as the music is toned down and not disruptive to the neighborhood that surrounds the park. 6. Dogs are allowed in City Parks (except Teddy Bear Park) and must be on a leash less than six feet long or housed in a portable crate or kennel. Any animal excrement must be disposed of properly in a sanitary manner. 7. No reservation can be made for July 4 6 '. 8. A Permit to Consume is required for the consumption of any type of alcohol in the parks. Contact the Parks Department to obtain this permit. Alcohol consumption is not allowed in Teddy Bear Park. w .ter B' R °: A C E O F M I N N E S O T A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: August 19, 2010 Re: Update for CIP Carry over funds BACKGROU14D Currently there is $199,350 in the CIP carry over funds for the Parks Department. This includes both improvements and equipment replacement. Planned Equipment Replacement 2010 — Lawn mower — $36,000 2010 — Landscaper trailer (mowers) — $3,200 2010 — Utility tractor w/ broom — $24,000 with trade -in of existing tractor Planned Park Improvements 2011— Triangle Park Playground Replacement — $40,000 2010 — Ramsey Grove Playground Replacement — $40,000 2010 — Lily Lake Bathroom and Picnic Improvements — $40,000 2010 -2012 — Northland Park Warming House Improvements — $33,000 ACTION REQUIRED No action required. Information only water ? H E B ! S T H P I . A i E O F N i l N N E S 0 1 A Memo Community Development Department To: Parks and Recreation Board From: Michel Pogge, City Planner Date: February 22, 2007 Re: Informational items for the February 26, 2007 Parks Board meeting Item 8 — Review 2007 -2011 Capital Improvement Plan related to park improvements The below table shows the approved 2006 -2010 CIP and the staff proposed 2007 -2011 CIP for park development projects. Due to budget constraints staff had to revise the 2007 -2011 requests from what was originally submitted. The CIP is still subject to Council review and approval. Approved 2006 -2010 CIP Park Develo ment Projects 2006 1 2007 2008 2009 2010 Munkelwitz Park 1 $ 200,000.00 1 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ - Original Staff Proposal for 2007 -2011 CIP Park Develop ment Projects 2007 2008 2009 2010 2011 Munkelwitz Park Millbrook Park Boutwell Cemetery $ 161,112.00 ' $ - $ - $ 100,000.00 $ - $ 150,000.00 $ 100,000.00 $ 200,000.00 $ 150,000.00 $ - $ 100,000.00 $ 150,000.00 $ - $ 100,000.00 $ 50,000.00 Total $ 161,112.00 $ 250,000.00 1 $ 450,000.00 1 $ 250,000.00 1 $ 150,000.00 Current Staff Pro osaI for 2007 -2011 CIP Park Develop ment Projects 2007 2008 2009 2010 2011 Munkelwitz Park Millbrook Park Boutwell Cemetery $ 161,112.00 ` $ - $ - $ 50,000.00 $ - $ - $ - $ 60,000.00 $ - $ - $ - $ - $ - $ 100,000.00 $ 50,000.00 Total $ 161,112.00 $ 50,000.00 $ 60,000.00 $ - $ 150,000.00 *Includes $61,112 in carryover from 2006. 1 2009 to 2018 park improvement priorities (as initially proposed by Park Commission — Staff comments in Markup) Community Parks Lowell Park - Major Redevelopment Millbrook Community Park - New park development Pioneer Park - Continue Park Improvements - Renovate Bandshell (Roof and west wall Northland Park - Replace upper play equipment - Make an "entryway" park - Replace irrigation systems Aiple Park - New park development Browns Creek park - New irrigation systems Lily Lake Park - Replace irrigation systems Neiehborhood Parks Long Lake Open Space - Add Picnic Shelter - Add Nature Trails - Look at adding parking on north side Millbrook Neighborhood Park - New park development Boutwell Cemetery - New park development Staples Field - Add parkland - Add additional facilities at the site - Reopen Basketball Court or convert the current courts to another park use Legends Park - Add additional equipment Bergman Park = Add addition equipment (Play structure on north side of park) Triangle Park - Replace Play Equipment Ramsey /Grove Park - Replace 10 year old Play Equipment with a structure for children 5 to 13 years of age Public Works Park - Continue Baseball Field improvements - New irrigation systems i-,yce Park (Gender+ D Sit to a P Site) Look at deveIGPiRg site iRtG paFklanr! Trail Improvements - Replace steps at Chestnut Street, Laurel Street, Willard Street and Quarry Lane Stairs 21.6 North 4` Street Stillwater, MN 55082 telephone: 651- 430 -8800 Fax: 651- 430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS .PRIOR .T.O THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED .Submittal Date: APPLICANT INFORMATION (Please Print on Application) / Organization: Ali �1A �� C�14o Type of Organization: � Non -Profit For -Profit CA Contact Person: ?r4 C. Email Address: J�SS%CAp./ -� i~iZ 4C�,4LL��,.iC/r . DPS Address: S City :S) TO_W� T-� State 1-kA zip D`6Z .Daytime Phone �61 - L l 3q - I q 6.5 Aftemate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking .Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: 3 1 D Hours of Event: � 1•t (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordinance) Type of Event: L Y. - ,��a- �r Sri` row �A � 1� ( ) )tv- (a f Ste,( A�L_ Description of Event: S v /� Proposed Location of Event (be specific): �� ?� CAS If Lowell Park is used: North Lowell Park Estimated number of people to attend: South Lowell Park (check which one or both) 2M The following information is required for consideration (Check next to items .pertaining to your.event. If not.applicable - please .put "N /A" in the.space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non -profit organizations - $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee - ite Map (Required for all events) - attach to application t LA _Special _Signage — Describe: Approval Letter.from.Property -Owner if .on.Private.P.roperty (attach to application) T Vendors will be present.at the .event (SEE ATTACH) ED Tents or.MembraneE.tructures Size Location Exiting Points Cooking Operations .Propane Deep.Fat.Frying Other Dlpen.Flame _or_Buming .Operations Describe: �WaterActivities.(River/Lakes) .Riv m er /Lake.Nae: N�A EMS.Needs _EMT-Standby Ambulance Standby Fire Department. Standby 1S A .Fireworks Street-Closure Mat _Streets: � A Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people .or.at the .discretion .of the .Police Chief) Contact _Stiltwater.Pol ice . Department .(651- 351 - ..9.00) #o .arrange for an officer. I�L Restrooms .(Portable.) — Applicant to _pay.for restrooms — .Contact Public Works to.arrange --6517275-41.00 v ' live -Entertainment — Describettype of Music: vr�i�� ✓ Promoti.on /Adv-ertisement.of Event — Describe Level .of.Promotion /Advertisement �I 2-4ACN LO City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Reviewed By: (Any concems /comments will be attached to application) 55082 - Google Maps 7AId,esstfiillwater. 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