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HomeMy WebLinkAbout2010-08-17 CC PacketTIE EIETM►1110E Of MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street August 17, 2010 BUDGET WORKSHOP 4:30 P.M 4:30 Recreation Center 5:00 Engineering /Streets /Parks /Sanitary Sewer /Storm Sewer /Signs & Lighting REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of July 20, 2010 regular meeting minutes, July 27, 2010 regular, recessed and executive session minutes, August 5, 2010 special meeting minutes and August 12, record of canvass results. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 5. City Engineer /PWD 4. Community Dev. Director 6. City Attorney 7. Finance Director 8. City Administrator — Roof NC Update CONSENT AGENDA* (Roll Call) 1. Resolution 2010 -120, directing payment of bills 2. Resolution 2010 -121, accepting improvement and authorizing final payment for the Washington Avenue mill and overlay project 3. Possible approval of temporary liquor license for ArtReach Alliance — September 10, 2010. 4. Possible approval of Lowell Park Bathroom Facilities Improvements. 5. Possible approval of permit to sell liquor for a ball tournament at Lily Lake Park; August 27 -29, 2010 PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or Tess. 6. This is the date and time for a public hearing to consider the assessments for the 2010 Street Improvement and 2010 Supplementary Street Improvement project. Notices were sent to affected property owners and published in the Stillwater Gazette on July 30, 2010. (Resolution — Roll Call) 7. This is the date and time for a public hearing to consider the assessments for the Washington Avenue Mill and Overlay Improvement project. Notices were sent to affected property owners and published in the Stillwater Gazette on July 30, 2010. (Resolution — Roll Call) 8. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from Jennifer Trom for a variance to construct an attached two -car garage with living space above located at 1101 4th Street South in the RB -Two Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on August 6, 2010. (Resolution — Roll CaII) UNFINISHED BUSINESS 9. Approval of Special Event — Live Music on Deck — American Legion (continued from 7/27/10 meeting) 10. Possible approval of lease for postage machine (tabled from 7/27/10 meeting) NEW BUSINESS 11. Possible approval of the Millbrook 4th Addition development agreement (Resolution — Roll Call) 12. Participation in Local Housing Incentives Account 13. Possible approval of quotes to televise and clean interceptor sewer in preparation of interceptor slip lining (Resolution — Roll Call) 14. Possible approval of No Parking Zone on South Third Street at Chestnut (Resolution — Roll Call). PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 15. Integrated Emergency Management Course Update STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF STILLWATER AND U.S. HOME CORPORATION FOR MILLBROOK 4TH ADDITION Pursuant to the Master Development Agreement Dated March 13, 2007 This Instrument Drafted By: David T. Magnuson Magnuson Law Firm 333 North Main Street, Suite 202 Stillwater, MN 55082 651 -439 -9464 telephone 651 -439 -5641 fax t ADDENDUM FOR MILLBROOK 4TH ADDITION TO DEVELOPMENT AGREEMENT FOR MILLBROOK Originally Dated March 13, 2007 This Agreement made this day of , 2010 between the City of Stillwater, a political subdivision of the State of Minnesota ( "City ") and U.S. Home Corporation, a Delaware corporation ( "U.S. Homes ") (the "Developer "). 1. INTRODUCTION. On March 13, 2007, U.S. Homes and the City executed a Master Development Agreement ( "Master Development Agreement ") for the development of Millbrook, a residential community. The purpose of this Addendum is to facilitate the build -out of Millbrook 4th Addition, and the installation of public improvements needed to serve this phase of the development. A description of this phase (the "Project ") is attached hereto as Exhibit A. 2. SAVING. The Master Development Agreement will remain in force and effect except as expressly modified in this Addendum and for the purposes of this Addendum is restated as if set forth verbatim. 3. PUBLIC IMPROVEMENTS. The City is willing to allow the Developer to connect to the public improvements installed for Phase I as described in Section 4 of the Master Development Agreement. 4. IMPACT FEES. Prior to final plat approval for the 4th addition, the Developer must pay all impact fees and charges that are attributable to phase II of the project as shown on the map attached hereto as Ex. "A ". The total due may be offset by any over sizing credits that would be due the Developer pursuant to the Master Development Agreement. The fees are described as follows: Transportation Adequacy Fee — 31.04 acres @$15,692.47 /acre $487.084.27 AUAR Trout Stream Mitigation Charge Single family 29.4 acres@ $9,163.69/acre Multi- family 1.64 acres@ $18,327.37/acre $299,469.37 Trunk Sewer and Water Main — 31.04 acres @ $14,346.25/acre $445,307.60 Oversize Credit — the impact fees described above will be reduced by an oversize credit as described in the Master Development Agreement in the amount of $ 41,364.20 Seal Coat Charge $ 10,051.00 5. CONDITIONS OF APPROVAL. The conditions of approval for the final plat of the property, as set forth in Resolution No. 2007 -92 enacted by the City Council on April 17, 2007, must be satisfied for the property as well as any applicable conditions imposed on the preliminary plat and Planned Unit Development permit set forth in City Resolution No. 2007 -93 Resolution No. 2007 -94 enacted by the City on April 17, 2007, and conditions of approval enacted for the 4th Addition by Resolution No. 2010 -100, enacted by the City Council on July 6, 2010. 6. MARKERS. Developer must install markers locating and identifying all natural, open space and parkland areas at each and every property corner where ever adjoining private lots meet these areas, to the criteria set forth by the City Engineer. 7. ESCROW TO INSURE TURF ESTABLISHMENTS IN THE PARKS. An escrow deposit in the amount of $25,000 must be made with the City as security for the completion of the Developer's obligation described in this Section. For that portion of Millbrook Outlot A, where the dirt stock pile was removed, the Developer shall restore the area with four inches of topsoil (screened) seeded and fertilized, no later than September 15, 2010. The City must review and approve the specifications for the topsoil, seed mixture and fertilizer prior to the work being performed. The Developer shall also remove all construction related equipment, trailers, and materials from Millbrook Outlot A and Outlot F by no later than September 15, 2010. If in the opinion of the City, satisfactory progress is not made in restoring of this area by May 31, 2011, the City may withdraw up to $25,000 from the escrow amount to complete the restoration or remove construction related equipment, trailers, and materials from Millbrook Outlot A and Outlot F. 8. DEVELOPER CONTRIBUTION FOR PARK IMPROVEMENTS. The Developer will contribute $40,000 to be used by the City for park improvements on Millbrook Outlot A and Outlot F. 9. DEEDS TO PARK SITES. The Developer agrees to provide a Deed in a form acceptable to the City Attorney and ready for recording for the two park sites (Millbrook Outlot A and Outlot F) in the name of the City of Stillwater by no later than September 15, 2010. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this day of ,2010. -2 CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk DEVELOPER: U.S. HOME CORPORATION, a Delaware corporation By Its: 3 STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2010, before me, a Notary Public within and for said County, appeared Ken Harycki, and Diane Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota Municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2010, by , the , duly authorized agent for U.S. Home Corporation, a Delaware corporation, the Developer. Notary Public BUILDING PERMIT ACTIVITY THRU JULY 31, 2010 a. Permits i. Issued 1. This year to date a. 505 permits received, reviewed, processed and issued to date i. 21 new single family homes ii. 250 residential permits (decks, remodels, basement finishes, additions) iii. 91 mechanical permits, residential iv. 81 residential plumbing permits v. 62 commercial permits (plumbing, mechanical & building) 2. Last year, same time period a. 583 permits received, reviewed, processed and issued last year, same time period i. 7 new single family homes ii. One 8 unit townhome building iii. 370 residential permits (decks, remodels, basement finishes, additions) iv. 71 mechanical permits, residential v. 88 residential plumbing permits vi. 58 commercial permits ii. Pending 1. Permits in Plan Review stage (Not yet issued) a. 5 new single family homes b. One 8 unit townhome building c. 5 residential permits (decks, remodels, basement finishes, additions) d. 1 commercial permit (major revision to Washington County Facilities Mgmt Dept on county center campus) b. Inspections i. 1,444 to date ii. 1,468 last year, same time period c. Revenue (from permit and plan review fees) i. $202,803.87 to date ii. $180,746.05 last year, same time period d. Valuation of construction i. $11,592,232.02 total to date ii. $14,518,555.75 last year, same time period (includes $5.2 million ramp) INSPECTION DATA PERMITS ISSUED JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL LIVING UNITS CONSTRUCTED SINGLE FAMILY 2008'i 2009 2010 84 46 37 65 40 27 79 50 92 108 122 97 141 112 73 174 107 98 180 107 89 154 112 216 118 202 137 106 103 44 72 1,553 1,126 513 INSPECTIONS JANUARY FEBRUARY MARCH [APRIL MAY 2008 2009 2010 219 118 161 207 136 136 198 197 256 283 265 250 303 257 190 396 272 221 288 255 230 284 299 2601 338 294 251 165' 220. - - - - - - - - -- 3,389 2,868 1,444 JUNE (JULY AUGUST SEPTEMBER 310 OCTOBER 442 NOVEMBER 1DECEMBER TOTAL 2008 BLDGS UNITS 42 MULTI - FAMILY /RENTAL 01 42 0 TOWNHOUSE /CONDO 2 18 TWIN HOMES 0 TOTALS 44 60 18 UNITS 181 0 201(i BLDGS UNITS 21.24 21.21 20 34 1 2. i. -21)" 21 Page 1 2010 Final Property Tax Levy 6,813,230 General Tax Levy 3,286,539 Debt Service Tax Levy 10,099,769 Total Property Tax Levy 2011 BUDGET DATA SUMMARY DECREASE IN REVENUES 353,000 Market Value Homestead Credit 1,173,903 Certified Local Governmental Aid (LGA) 20,545 Fire Contracts 1,547,448 Total Revenue Decreases INCREASE IN EXPENDITURES 85,000 Debt Service for Armory Land Purchase 2011 Proposed Tax Levy iwithout Levy for Armory Land Purchase) 6,943,172 General Tax Levy 3,130,195 Debt Service Tax Levy 10,073,367 Total Property Tax Levy 2011 Proposed Tax Levy (with Lew ry for Armo Land Purchase) 6,943,172 General Tax Levy 3,215,195 Debt Service Tax Levy 10,158,367 Total Property Tax Levy THE *IRTNPLNCE OF NIMNEtt FN CITY COUNCIL MEETING July 20, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward 7:00 P.M. PLEDGE OF ALLEGIANCE Brig. General Kelly and staff led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the July 6, 2010, regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Discussion of new armory Fire Chief Glaser reviewed the background of the fire service delivery study and the subsequent search for a suitable site for a single, centrally located fire station. He reported the possible advantages and shared uses /resources in co- locating a new facility with a new National Guard Armory. He stated there are a lot of options available that would seem to be favorable to the City and the National Guard. Mayor Harycki briefly reviewed previous discussions with the National Guard and noted that at this time, the decision would not represent an obligation to build a new fire station within a specific timeframe, but rather to secure a site for a future fire station when finances and the economy permit. Councilmember Cook asked Chief Glaser about the origination of the most calls for service and expressed her concern that the suggested location for a new station Page 1 of 9 City Council Meeting July 20, 2010 might be moving away from the area of greatest need. Councilmember Cook asked Chief Glaser to expound on some of the potential shared facilities. Chief Glaser responded that he just became involved in these discussions and does not have more concrete information at this time, which is why there is a lot of qualifying language in his memorandum. Councilmember Cook stated that she would be more inclined to separate the two — fire station and armory — in this discussion because the proposal is in its infancy. On a question by Councilmember Cook, City Administrator Hansen and Chief Glaser reviewed the three options for service delivery that came out of the fire study; City Administrator Hansen stated that the options related to two station service were rejected by the Council as that would double the personnel cost and the decision was made to pursue the one - station option. Councilmember Cook questioned whether the recommendations of the 2005 fire service study would be the same recommendations that would be made today in terms of the economy and downturn in development; she stated that when she thinks of consolidating services, she thinks of cooperative efforts involving more local jurisdictions. It was noted that the discussion at this meeting was one of gathering information, the first step in the process that might result in the City indicating that it is interested in pursuing the National Guard's proposal for an armory. Assistant Adjutant General Joe Kelley, Minnesota National Guard, reviewed the effort to build a new armory in Stillwater, an effort that began some 20 years ago. He stated that the Guard is as close as it has ever been to being able to construct a new armory in Stillwater, because for the first time the Army has money in its budget for a building for the unit that has been based in Stillwater for 150 years. He provided an overview of the Guard's association with Stillwater, the proposed new facility, including areas that would be available for public use, and timelines for construction of a new facility. He noted that construction costs for the base building would be 100% federally funded. He spoke briefly of the potential economic benefits of having a new armory located here. He noted that a deed for a parcel of land would be required by June of 2012, when 35% of the design would be completed. Mayor Harycki asked about the estimated annual budget of the new armory; General Kelly stated that he thought that was in the $6 million range, which does not include any ancillary economic benefits. Councilmember Gag asked how many new armory facilities have been built in the past five years; General Kelly responded that about one facility a year has been constructed. Councilmember Gag questioned if other cities have attached facilities to the new armories. General Kelly reviewed some of the community facilities included in the armories. General Kelly stated that he believes the possibility of cooperating with a fire station is an excellent match. Councilmember Cook asked if the community facilities General Kelly mentioned were free to the public. General Kelly responded those are either free or based on Page 2of9 City Council Meeting July 20, 2010 direct/identifiable cost, such as cost of lighting /heating. He stated that such arrangements are made on a community -by- community basis. Councilmember Roush questioned if there would be a substantial number of military vehicles parked on site. General Kelly stated that most equipment is kept in central locations, but there would be some vehicle storage. Colonel Jensen stated that there would be storage for about 50 -60 vehicles, kept separate from regular vehicles. Councilmember Polehna spoke of the need for assurance and not having the proposal fall through late in the process, as it has in the past. General Kelly explained that this time, funding is tied to the Unit, which has its historic home in Stillwater. He stated that he could give the facility to another community if Stillwater is unable to find a site, but the facility has to be built for this Unit. On a question by Mayor Harycki, General Kelly explained the potential kinds of training that would take place at the facility. Councilmember Polehna presented Yellow Ribbon t- shirts to the Guard representatives. General Kelly thanked Stillwater for being one of the first Yellow Ribbon Communities. Community Development Director Turnblad spoke briefly of the potential economic impact of an armory facility in Stillwater. Councilmember Gag asked about potential plans for reuse of the current facility. Mr. Turnblad noted that in the previous reuse study, potential use of the building was envisioned as an arts and community center. He noted the desirability of the location. One of the Guard representatives spoke of the disposal process should the City not wish to purchase the existing facility. Councilmember Cook asked about the next step in the Council's discussion of this proposal. General Kelly stated the Guard would need some kind of firm commitment from the City by January. Finance Director Harrison reviewed some estimated tax impact information based on various lengths of term of capital outlay bonds. Councilmember Cook asked whether there are any firm figures regarding economic benefits from other communities where armory facilities are located, Finance Director Harrison noted that the recent audit cautioned about taking on any additional debt. It was agreed to schedule a further discussion of the proposal, either at a regular Council meeting or special meeting. Senator Salzman, Representative Bunn, Senator Vandeveer The Legislative delegates reported on the last Legislative Session. Sen. Salzman highlighted some Legislative actions, including the jobs bill, which includes an historic building preservation fund that provides a tax credit for preservations of historic buildings primarily located in commercial districts; a tax credit for small emerging companies that helps with seed capital; and a study of potential additional Page 3 of 9 City Council Meeting July 20, 2010 funding options for the new bridge. Rep. Bunn noted the budget challenges faced by the state and her priority areas: actions related to improving the business and jobs climate; scaling back the continued growth in health and human services budget; and finding ways to make budget cuts and reallocate resources so core institutions remain viable. Sen. Vandeveer indicated the bipartisan efforts that resulted in several local actions, including limiting truck traffic on the lift bridge and efforts related to the Boom Site. He noted the upcoming budget deficits that will be faced in the next biennium. Jennifer Severson - Summer Tuesdays amendment to special event and possible approval of temporary liquor license City Clerk Ward reviewed the request to allow sampling of a local microbrew at the July 27 Summer Tuesdays. She noted that the Chamber is working with Police Chief Gannaway regarding the requirements for controlled area, etc. Chief Gannaway stated that he had no concerns. Motion by Councilmember Gag, seconded by Councilmember Roush to approve the request as presented. All in favor. Proclamation: 2010 Night to Unite Mayor Harycki read the proclamation designating August 3, 2010, as Night to Unite in the City of Stillwater. Resolution 2010 -108 Certificate of Appreciation — DJ Raduenz of Stillwater Motors Mayor Harycki read a Certificate of Appreciation recognizing DJ Raduenz for his efforts on behalf of the Beyond the Yellow Ribbon program. Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2010 -108, Certificate of Appreciation — DJ Raduenz. Councilmember Polehna presented the Certificate of Appreciation and Yellow Ribbon t -shirt to Mr. Raduenz. OPEN FORUM Benchmarks — Stan Miller Stan Miller gave a presentation regarding the work of the Benchmarking committee which included himself and Dick Paukert. He stated that this year they worked on comparing Stillwater's expenditures with eight other cities. The comparisons were made in general government expenditures; streets and highways; public safety; culture and recreation; debt interest and principal payments; housing and economic development; new capital outlay; and total expenditures — current, capital, and debt service. The presentation indicated that Stillwater is typical in the areas of general Page 4 of 9 City Council Meeting July 20, 2010 government, streets and highways, public safety and new capital outlay, and high in culture and recreation, debt principal and debt interest payments, current expenditures and total expenditures. Mayor Harycki suggested it would be interesting to see what impact the reduction in local government aid has had on expenditures. Mr. Miller stated that he has looked at revenues and would be willing to share that information. City Administrator Hansen noted that the budget book does show the correlation between taxes and reductions in local government aid and stated that it is an absolute correlation. Councilmember Polehna talked about the impact the library has on figures related to culture /recreation and stated that that should be shown /explained in the figures as not all cities being compared to have their own library and recreation center. Mayor Harycki stated that it would be interesting to see a four -year trend, 2007- 2010, suggesting that there will be a significant shifting in the patterns. Mr. Paukert spoke of the charge to the committee — to look at actual figures, and responding to Councilmember Polehna's comments stated that that is not meant to be critical of expenditures in culture and recreation. STAFF REPORTS Police Chief Gannaway reported that the department is ready for Lumberjack Days and will be doing canine presentations as part of the festivities. He spoke of plans for Night to Unite. Fire Chief Glaser stated that the Fire Department is also preparing for Lumberjack Days, with public safety in mind. He updated the Council on events related to the recent severe weather, with a house fire likely caused by a lightning strike and numerous other storm - related calls. He noted he and several other staff members will be attending the integrated emergency management course, and he will be absent from the July 27 Council meeting. Community Development Director Turnblad referred to the building permit activity report that he handed out at the meeting. Public Works Director Sanders also spoke of storm - related issues, noting there had been three power failures at lift stations which required additional man hours, as well as a number of downed trees which had to be removed. Finance Director Harrison told the Council that the impact on the recent utility bill adjustments approved last meeting was $500. City Administrator Hansen reminded the Council that the next Council meeting will be July 27 rather than the usual first Tuesday in August; he also noted that the bill for the Middle St. Croix is included in the payment of bills. Mayor Harycki spoke of the potential for additional federal funds for the levee project and questioned whether to pursue those funds through a lobbyist; City Administrator Hansen stated that he would distribute a memo regarding that issue. Page 5 of 9 City Council Meeting July 20, 2010 CONSENT AGENDA 1. Resolution 2010 -104, directing payment of bills 2. Possible approval of permit to sell — Lily Lake ball fields — Sharon Brent 3. Resolution 2010 -105, approval of grant agreement for municipal recycling grant distribution 4. Resolution 2010 -106, approval to entering to participating member city agreement with CBIZ Benefits & Insurance Services, Inc. 5. Resolution 2010 -107, approval of donation to Youth Service Bureau 6. Lumberjack Days Festival Association, possible approval of temporary liquor license Councilmember Cook asked that item 11 be pulled. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the Consent Agenda minus item 11. Roll call vote was taken. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Regarding item 11, Councilmember Cook asked why it was decided to provide a donation rather than contract for service. Chief Gannaway stated that the concept of contract for service was to be the topic of future discussion; he stated that since the City cut its donation, the Police Department agreed to make a one -time donation of $5,000. Mr. Hansen noted this money is being taken out of forfeiture funds. It was also noted that this was agreed upon last year. Motion by Councilmember Roush, seconded by Councilmember Cook to approve the donation to the Youth Service Bureau. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) (tabled from July 6, 2010 meeting) Mayor Harycki noted the applicant has requested that this be tabled. Mayor Harycki opened the public hearing. Motion by Councilmember Cook, seconded by Councilmember Roush to table this case until the July 27 meeting. All in favor. UNFINISHED BUSINESS Page 6 of 9 City Council Meeting July 20, 2010 There was no unfinished business. NEW BUSINESS Discussion on change of location of ArtReach special event City Clerk Ward reviewed the request to change the location of Art in the Park to the front lawn of the library. She stated that the Council and Park Board previously approved the event for Lowell Park. She stated that Chief Gannaway has indicated no issues with the request, but noted the applicant would need to ensure legal parking and there may be some impact on the neighborhood. She stated Mr. Hansen has indicated Lowell Park may be a more appropriate setting for the event, rather than the lawn of the library. Mr. Hansen noted the library is already under significant pressure from neighbors regarding events and stated that his concern is the potential impact on the neighborhood, not with the event itself. Councilmember Polehna stated that he thought 400 people on the lawn would be excessive. Motion by Councilmember Polehna, seconded by Councilmember Cook to deny the requested change in location. Motion passed 4 -1, with Councilmember Gag voting no. Possible approval of Municipal Agreement with MnDOT for the Bergstein warehouse and Shoddy Mill Community Development Director Turnblad gave a brief background on the plans to relocate the Shoddy Mill and Warehouse as part of the bridge mitigation plans. Todd Clarkowski noted both structures are listed on the National Register of Historic Places. He stated that the City has previously identified a site for the buildings and some of the issues related to the site. He stated that MnDOT has been working with the City staff, the DNR and National Park Service coordinating the development of the plan to relocate the buildings. He stated that plans for the site include providing fill to raise the elevation, providing new foundation for the two buildings, rip rap work along the shoreline and removing some of the man -made concrete in the shoreline, cleaning up some of the contaminated soils in the area and naturalizing the shoreline. The project would also include extension of City utilities to the buildings, he stated that. He briefly reviewed the proposed relocation route and timeframe for the move, which he stated that will primarily take place during the week days. He stated that the request is for a municipal agreement for sharing cost for the utilities along with the permission for the City Engineer to sign the plan set for the buildings. He estimated the cost for the City share for the utilities is $17, 928. Mayor Harycki asked if that is a budgeted item. Mr. Hansen stated that the City could take the money from previously dedicated park funds or from reserves. He stated that the reason for the recommendation to proceed at this time is due to the complexity of the permitting process. Councilmember Cook asked about any ongoing cost. Mr. Hansen noted the $17,928 is just to extend utilities to the foundation of the buildings, and he noted the City agreed to accept the buildings in 2006 and that the initial thought was the City would use the buildings in conjunction with the park and eventually install restrooms in the Page 7 of 9 City Council Meeting July 20, 2010 buildings. She asked asked about the possibility of the bridge project not moving forward; Mr. Clarkowski noted that this is a before construction mitigation measure. Councilmember Roush suggested that if not approved, this might be a roadblock to the eventual construction of a new bridge. Mayor Harycki asked if any thought has been given to security once the buildings are moved on site; Mr. Hansen stated that the City has asked that fencing be placed around the buildings. Motion by Councilmember Roush, seconded by Councilmember Gag to adopt Resolution 2010 -109, approval of municipal agreement with MnDOT for the Bergstein warehouse and Shoddy Mill. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval of additional plaque at the veteran's memorial site Jon Larson, acting chair of the Stillwater Veteran's Memorial Committee, stated that the group has decided to remove the words "hallowed ground" from the verbiage and would change the last sentence to read, "This memorial is dedicated to all veterans who are remembered here." Motion by Councilmember Polehna, seconded by Councilmember Roush accept the plaque as presented with the wording change. All in favor. Possible approval of quote for reroofing lift stations Public Works Director Sanders reviewed the request for the new roofs for three lift stations, noting that some are almost 40 years old and are deteriorating. He stated that two quotes were received, with the low quote of $34,000. He stated that funds would come from the Sanitary Sewer Capital outlay fund. Motion by Councilmember Cook, seconded by Councilmember Polehna to adopt Resolution 2010 -110, approval of quote for reroofing lift stations. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Discussion of new armory Mayor Harycki suggested adding this discussion to the 4:30 agenda of the July 27 meeting. It was noted Fire Chief Glaser and Councilmember Roush will not be in attendance at that meeting. City Clerk Ward noted that all Tuesdays in August are filled. It was agreed to schedule a special meeting; members were to circulate potential dates to City Clerk Ward /City Administrator Hansen. COUNCIL REQUEST ITEMS Councilmember Roush stated that he knows of an Eagle Scout candidate interested in constructing a pier on Long Lake and asked Mr. Sanders if there are any funds Page 8 of 9 City Council Meeting July 20, 2010 available to assist with the project. Mr. Sander stated that the Scout has already contacted staff and staff is working with him. Chief Gannaway noted that the 34th Military Police would be assisting with traffic control during Lumberjack Days. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush to adjourn at 9:47 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2010 -104, directing payment of bills Resolution 2010 -105, approval of grant agreement for municipal recycling grant distribution Resolution 2010 -106, approval to entering to participating member city agreement with CBIZ Benefits & Insurance Services, Inc. Resolution 2010 -107, approval of donation to Youth Service Bureau Resolution 2010 -108, Certificate of Appreciation — DJ Raduenz. Resolution 2010 -109, approval of municipal agreement with MnDOT for the Bergstein Warehouse and Shoddy Mill. Resolution 2010 -110, approval of quote for reroofing lift stations Page 9 of 9 THE fIRTNPLACE Nf MINNESOTA CITY COUNCIL MEETING July 27, 2010 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Gag, Polehna and Mayor Harycki Absent: Councilmember Roush Motion by Mayor Harycki, seconded by Councilmember Polehna to excuse the Councilmember Roush's absence as he was not present due to City business. All in favor. Staff present: City Administrator Hansen Finance Director Harrison Public Works Director Sanders City Clerk Ward OTHER BUSINESS Park Maintenance Plan and Legend Park Update Tim Moore, assistant Public Works superintendent, reviewed a proposed turf management plan. He said the plan will help staff determine different maintenance levels for parks, public outlots and building areas. He said the plan will be useful in budgeting and allow for better utilization of manpower; the plan also will improve turf quality in all parks, including those that have higher visibility and higher use. He stated the turf management plan is part of a comprehensive parks maintenance plan, which has been reviewed and approved by the Parks and Recreation Commission. He stated that the turf management plan breaks City -owned properties into two classifications — athletic turf and landscape turf, which includes everything from the high visibility areas to outlots and mowed trails. The plan breaks down athletic turf into three different maintenance levels, the highest level for areas with irrigation systems, level B highly used athletic areas without irrigation, and the lowest level C for smaller fields with no irrigation and less use. The landscape turf is also broken down into three maintenance levels, he explained, with the highest level for those high visibility areas around public buildings, as well as Pioneer Park and Lowell Park; level B which includes most of the general - purpose turf areas in the park system; and level C, outlots and grass trails or areas around paved trails. On a question by Mayor Harycki, Mr. Moore noted there could be several different levels of turf and turf maintenance areas within a single park. He noted that the plan City Council Meeting July 27, 2010 includes maintenance schedules for mowing, irrigation, fertilization, weed control, aeration and overseeding. Councilmember Cook asked about the toxicity of materials used for weed control. Mr. Moore stated the materials are toxic but applied at much diluted levels and under controlled conditions; he noted that areas are posted after materials are applied and it is generally safe to use the areas again within several hours. He noted the plan includes a classification for all the parks, schedules and types of maintenance. He said the plan also includes areas for possible reduction or elimination of mowing; he showed slides of some of the areas for possible reduction /elimination of mowing. Mr. Sanders suggested that reducing the level of maintenance in some of the areas proposed would free up staff time to do other work, such as park equipment maintenance, weeding, etc. He said his goal is to mow all the parks in three days, leaving two days for other maintenance efforts. On a question by Mayor Harycki, Mr. Moore said the next step would be some public education efforts and that the plan would be phased in. Councilmember Polehna suggested it might be good to notify neighbors of plans and perhaps schedule neighborhood meetings. Motion by Councilmember Polehna, seconded by Mayor Harycki, to approve the Park Maintenance Plan as presented. All in favor. Mayor Harycki asked if the new park in the Milbrook development has been added to the mowing schedule. Mr. Moore stated the area has been mowed twice in an effort to determine the condition of the turf before accepting the area from the developer; Public Works Director Sanders said negotiations are still taking place with the developer. There was discussion of possible options to pursue with the developer; Mr. Sanders was to report back on this matter at the next Council meeting. Mr. Moore reviewed proposed improvements to Legends Park, to be funded with a $90,000 contribution from the Board of Water Commissions in exchange for the land for the new well house. He stated a meeting was held with residents to get their input of possible improvements. He stated one of the priorities for residents, a new shelter, was done last year as part of the Water Board's well house construction. He said an existing shelter was removed at that time, and the infield of the ball field was improved earlier this year, bringing the total expenditures on park improvements to less than $28,000. He said bids have been received for a new play structure and irrigation system. He said he thought the desired turf improvement could be done in- house. He said the Park Commission has approved the plan, noting the funding is available from the contribution from the Water Board. Page 2 of 13 City Council Meeting July 27, 2010 Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the Legends Park improvements as presented. All in favor. On a request by Councilmember Polehna, Mr. Moore reviewed a request for staff to look at the possibility of a playground at Settlers Park. Mr. Moore stated that the Park CIP includes a new playground structure for Triangle Park. He noted that the equipment at Ramsey Grove Park is deteriorating and will have to be replaced; after that, there is no money budgeted for playground equipment for this year. STAFF REPORTS Public Works Director Sanders told the Council that the City has been notified by the DNR that the Jackson Wildlife property will be up for public sale unless the City is interested in purchasing the property. He said the DNR has indicated it would sell the property to the City at appraised cost, but that cost is not known at this time. Mayor Harycki wondered whether anything could be done with the property, given Brown's Creek regulations /restrictions; he suggested getting an analysis from Brown's Creek regarding restrictions and obtaining from Washington County information regarding what, if any, market value is attached to that property. Councilmember Gag suggested applying for an open space grant from Washington County. Councilmember Polehna said the property was donated by a prominent local citizen and he thought there was a restriction that the property couldn't be disposed of or it would go back to the City. Mr. Sanders said he would check on the items requested, wait for the appraisal and report back to the Council. Mr. Sanders stated there are two vacancies on the Brown's Creek Watershed Board, and appointments are due by October 22. He said interested persons should contact him, with names to be forwarded to Washington County. He noted that the current members may want to be reappointed, and they would be considered along with any new applicants. Mr. Sanders provided an update on the levee project. He stated the first thing the City needs to get started on is the soil mitigation. He said the City needs to work with a consultant and the PCA to develop a remediation /mitigation plan before the Corps will sign off on any project. He said the Corps is hiring a consultant to begin the plans and there is a possibility the Corps may begin work on the project in April 2011. He noted there has been some talk of a future project and additional funding; however, he noted, if there was to be a future project, the contaminated soils would have to be excavated and moved off site, a cost estimated at $1 million which would be 100% City cost. City Administrator Hansen stated sometimes federal funds are too expensive and in this case, if the City were to seek additional federal funds, the Page 3 of 13 City Council Meeting July 27, 2010 City would have costs of its own that would be prohibitive; he also suggested that this could jeopardize state funding if a project is delayed pending application for a future project. Finance Director Harrison reported that the required TIF annual reports must be submitted to the State Auditor by July 31. She said the reports were submitted on July 22, with a summary of the information published in the Stillwater Gazette on August 4. Councilmember Gag asked when Councilmembers might be receiving information prior to the first scheduled budget meeting on August 17; Ms. Harrison said she would try to get that information out as soon as possible. City Administrator Hansen reported he had received just two complaints regarding Lumberjack Days. Mayor Harycki said he had received a few calls and e-mails regarding noise. Councilmembers Cook and Polehna spoke of the good job the Guard personnel did with traffic assistance. The meeting was recessed at 5:33 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna and Mayor Harycki Absent: Councilmember Roush Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Public Works Director Sanders City Clerk Ward 7:00 P.M. PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience n the Pledge of Allegiance. APPROVAL OF MINUTES -July 20 minutes available for approval on August 17, 2010 OPEN FORUM There were no public comments. CONSENT AGENDA 1. Resolution 2010 -111, directing payment of bills Page 4 of 13 City Council Meeting July 27, 2010 2. Resolution 2010 -112, authorizing the Certified Local Government Grant application through the Minnesota Historical Society Mayor Harycki asked that the refund grading escrow for Lennar Homes be pulled from the payment of bills. Motion by Councilmember Polehna, seconded by Councilmember Cook to approve the Consent Agenda minus the Lennar refund. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Mayor Harycki asked whether the Lennar grading escrow could be used as leverage to encourage the developer to get the park area up to acceptable standards for turning over to the City. Public Works Director stated the grading escrows are for the individual lots; Mr. Hansen said he thought it might be better to use the Letter of Credit for leverage regarding the park issues. Motion by Mayor Harycki, seconded by Councilmember Polehna to include the Lennar escrow payment for grading in the previous resolution. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS\ Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. Mayor Harycki noted this application has been withdrawn. No action was taken. Page 5 of 13 City Council Meeting July 27, 2010 UNFINISHED BUSINESS Request from Art Reach for reconsideration of change of venue for Art in the Park Katie Tomten, community and youth programming intern with Art Reach St. Croix, explained the mission of Art Reach. She noted that one of the most popular of Art Reach's programs is Art in the Park, a free, family art festival. She explained the reasons for the request to change the location to the library lawn and lawns in front of their new building: keeping the event more confined, which makes it easier to keep an eye on the children participants; accessibility for volunteers and equipment; availability of shelter and restrooms for participants and families; and to raise awareness of Art Reach's new building, which is directly across the street from the library. Lynn Schafer, Art Reach board member, provided four letters of support from neighbors, including the owners of the Aurora Staples Inn; she noted that Art Reach has cooperated with the neighbors in the past year and a half and has solicited neighbors' input and support. Councilmember Gag asked about parking arrangements; Ms. Schafer explained parking will be available in the Trinity parking lot, and she noted volunteers will be assisting with traffic control for pedestrians. Ms. Tomten said since this is such a central location, many people walk or ride bikes, thereby alleviating the need for parking; she said there is never a huge rush of people at one time, as people come and go at various intervals during the event. There was discussion as to whether the event will continue to be held at this new location or return to Pioneer Park next year if that spot is available. Motion by Councilmember Polehna, seconded by Mayor Harycki to approve the requested location as presented. All in favor. NEW BUSINESS Approval of Special Event — Live Music on Deck — American Legion City Clerk Ward stated this request will be going to the Planning Commission in September as a special use permit request. She explained that the Legion has an upcoming special event and would like approval for outdoor music before the Planning Commission considers the special use permit. Brent Banchy, finance officer for the Stillwater American Legion, said the plan is to have weekly use, Sundays from 4:30 -8:30 p.m., until the weather isn't conducive to outside music; it is the intent to apply for the more permanent status for music on the deck for the following year. Page 6 of 13 City Council Meeting July 27, 2010 Mayor Harycki noted that there has been outdoor music and the Legion just became aware of the need for a permit. He asked about the previous hours of operation. Mr. Banchy said music has been playing on Sundays, as is the current request, with the exception of Lumberjack Days when music was offered on Saturday. Mr. Banchy stated that the Legion will be celebrating an anniversary when they would like to play music on Saturday as well as Sunday. Mayor Harycki noted this issue came about due to an inquiry from a neighbor regarding the music. Councilmember Cook pointed out that with the addition of all the special activities and events, folks in the area hear noise non -stop in summer. Mr. Banchy pointed out the Legion is a non - profit organization that gives back to the community, and that the Legion needs the deck and music to be able to continue to support the community. Mayor Harycki pointed out that the Council is still dealing with issues related to operation /events at the library and suggested holding a meeting with neighbors around the Legion. Councilmember Cook pointed out that the noise isn't just confined to the immediate neighbors. Mr. Banchy pointed out the Legion is located in the business -zoned district and that he didn't think it unreasonable to request music on the deck from 4:30 to 8:30 p.m. He stated that it is not the intent to be intrusive or disrespectful to neighbors. Councilmember Gag noted that everything contributes to the noise and that he did not have a problem with this request. Councilmember Cook said she didn't have a problem with a one -time event request but is concerned with the on -going music; she spoke of the need for the Council to look at this issue in a larger context. Councilmember Gag pointed out neighbors will have an opportunity to speak when the request comes before the Planning Commission and suggested allowing the music until that time will be a good way to see if neighbors have a problem with sound levels. Councilmember Polehna asked about the use of an awning to confine the noise. Mr. Banchy said there currently is an awning primarily to block the sun, but there is no permanent structure; but he wouldn't be opposed to trying that concept. Page 7 of 13 City Council Meeting July 27, 2010 Mayor Harycki said he would like to have the opportunity to talk with the resident who had contacted him about this issue. Mayor Harycki also pointed out the Council is missing one person at this meeting, which could result in a 2 -2 vote; he suggested tabling this until the next Council meeting on August 17. Mr. Banchy said in the interim he would look at building some type of enclosure and would come back with those plans. There was discussion as to whether music should be allowed on the Sundays before the August 17 meeting. Motion by Councilmember Gag, seconded by Councilmember Polehna to allow the music on the three Sundays prior to the August 17 meeting. Motion passed 3 -1, with Councilmember Cook voting no. There was discussion of various options for sound dampening. Possible approval of resolution declaring costs and preparing assessment roll and resolution calling for assessment hearing for 2010 Street Improvements (Project 2010 -02) & 2010 Supplementary Street Improvement (Project 2010 -07) LI 388 Public Works Director reviewed the request to declare costs and prepare the assessment roll for the street improvement projects. He noted that costs are about 14% lower than estimated in the feasibility study, with the savings passed on in the assessments; he stated the assessment ratio would stay the same. He noted the assessment hearing would take place Aug. 17. Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2010 -113, declaring cost to be assessed and ordering preparation of proposed assessment for 2010 street improvement project (Project 2010 -02) and 2010 supplementary street improvement project (Project 2010 -07) L.I. #388. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Motion by Councilmember Polehna, seconded by Councilmember Gag, to adopt Resolution 2010 -114, Calling for hearing on proposed assessment for 2010 street improvement project (Project 2010 -02) and 2010 supplementary street improvement project (Project 2010 -07), L.I. #388. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Possible approval of resolution declaring costs and preparing assessment roll for Washington Avenue Mill and Overlay Project (Project 2009 -10) LI 386. Page 8 of 13 City Council Meeting July 27, 2010 Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2010- 115, declaring cost to be assessed and ordering preparation of proposed assessment for Washington Avenue mill and overlay project ,Project 2009 -10, L.I *. #386. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2010 -116, calling for hearing on proposed assessment for Washington Avenue Mill and overlay project 2009 -10, L.I. #386. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Possible approval of Pond Excavation proiect Public Works Director Sanders stated pond excavation projects have been budgeted for the past three years. He said the ponds are primarily those that didn't have wet storage in them when they were constructed; however these ponds do not reduce phosphorus — the water just drains through them. He stated that this year's project is a pond by Victoria Court and that it is estimated that the excavation will result in a reduction of about 20 pounds of phosphorus a year. He said that five different quotes were received, with the low bid of $24,607 from Bell Trucking; he noted that $45,000 had been budgeted for the project. Councilmember Gag asked if the low bidder had done any other work for the City; Mr. Sanders replied in the negative, but that they are aware of other excavation projects the contractor has done in the City. Councilmember Polehna asked about the timeframe of the project and who is responsible for the soils removed. Mr. Sanders replied it is estimated the work can be completed in about two weeks and stated the contractor is responsible for the soils. Councilmember Polehna suggested the possibility of the City doing the work in- house in future; Mr. Sanders spoke of the problem with staff time and storage of soils. City Administrator Hansen echoed Mr. Sanders' comments regarding staff time. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -117, authorizing contract for pond project with Bell Trucking. Ayes: Councilmembers Cook, Gag, Polehna and Mayor Harycki Nays: None Page 9 of 13 City Council Meeting July 27, 2010 Possible approval to lease postage and folding machine City Administrator Hansen reviewed Ms. Holman's memo regarding the request and recommendation to lease new postage and folding machines. Mayor Harycki noted there had been discussion of going to a paperless billing system and asked whether that equipment had been purchased; Finance Director Harrison responded that hasn't been purchased due to expense but that staff is looking at other options for billing electronically. Councilmember Polehna asked if the Water Department pays the City to do their billing; Ms. Harrison stated the Water Department does its own billing and has its own machine. Mayor Harycki asked about the possibility of renting the Water Department's machine. City Clerk Ward spoke of the need to mail the newsletter as well as the utility billing. Ms. Harrison suggested making approval contingent upon negotiations with the Water Department, pointing out the pricing on the machines is only good through July 31. Mayor Harycki said he couldn't imagine the Water Department turning down the request to save money. City Administrator Hansen suggested sharing a postage machine is not workable as mail goes out every day but that staff could certainly approach the Water Department regarding the sharing of the folder /inserter. Motion by Councilmember Polehna, seconded by Councilmember Gag, moved approval of the postage machine. Councilmember Cook asked about the cost of the lease for the postage machine only. After discussion, Councilmember Polehna rescinded his motion and Councilmember Gag the second, pending more information regarding the cost and negotiations with the Water Board. Armory /Fire Hall City Attorney Magnuson stated after the last meeting there was discussion of at least three possible sites that might be suitable for an armory /fire hall. He said he inquired on behalf of an undisclosed agent and the site that seems the best possibility for consideration is a parcel owned by the Lake Area Bank, an 18 -acre site between County Road 12 and Boutwell Road. Mr. Magnuson said he discussed a possible Page 10 of 13 City Council Meeting July 27, 2010 purchase with the bank, including asking price and terms that the bank would be willing to consider. He said he put that information together in a draft purchase agreement for the Council's consideration. He noted that banks are holding distressed property and are motivated to sell in a market where real estate isn't a hot commodity, which is to the City's advantage. He said the asking price is $900,000 for the property and that he reviewed the County Assessor's information and found that the combined value of the land and buildings on the three separate parcels that combine the 18 acres is $1,073,500 for the 2010 assessment. He noted there are three houses on the properties, with rental income of $1,200 a month for one house and $1,400 a month for another house. Mayor Harycki asked about the next step. Mr. Magnuson said he thought the next step should be for the Council, if it so desires, to accept the draft purchase agreement and present it as an offer to the bank. Then the bank would have to present the offer to its shareholders. Councilmember Cook said she thought discussion of a possible purchase agreement was way ahead of where she thought the discussion ended at the last meeting. She stated that she thought the Council had agreed to have a working session to talk about and flush out some of the issues. Mayor Harycki spoke of the potential savings and possible cost to taxpayers of $1 a month to secure a future site for a fire hall and bring in an armory to Stillwater. Councilmember Cook pointed out the Fire Chief is not present and it was agreed he should be part of the discussion. Councilmember Polehna agreed that all the issues need to be on the table and that he would be concerned about moving forward in the absence of Councilmember Roush. Councilmember Gag pointed out that this Council has never talked about whether the armory is a priority. He said he is in favor of moving forward and not sitting on things, but he thought this was too soon. Councilmember Gag said he thought there should be more consensus on the priorities. City Administrator Hansen said at this point there was no agreement for a meeting date for further discussion of the issues. Mayor Harycki said this matter was on the agenda as initially because City Attorney Magnuson thought the City could consider a $5,000 option to buy an additional 90 days to consider a purchase, however, that option offer has been withdrawn. Page 11 of 13 City Council Meeting July 27, 2010 Mr. Magnuson said the bank was not interested in the option as it does not want to tie the property up for that amount of time. There was discussion of possible special meeting dates; it was agreed to meet at 7:30 a.m. Thursday, August 5, if Councilmember Roush could be in attendance. The meeting was recessed at 8:35 p.m. while Mayor Harycki contacted Councilmember Roush regarding his availability. The meeting was reconvened at 8:38 p.m. Mayor Harycki confirmed Councilmember Roush's availability. Motion by Mayor Harycki, seconded by Councilmember Cook to hold a special meeting at 7:30 a.m. August 5, 2010. All in favor. COUNCIL REQUEST ITEMS Mayor Harycki noted the annual Relay for Life will take place at Stillwater Senior High School at 7 p.m. Aug. 6. Councilmember Cook asked that there be a discussion /debriefing on Lumberjack Days at the next meeting; Mr. Hansen said that could be put on the August 17 agenda. ADJOURNMENT to Executive Session for labor negotiations and to develop or consider offers for the purchase of real property, pursuant to Mn. Stat. Sec. 13D.05 Subd. Mayor Harycki noted, according to state law, the Council would adjourn to executive session to consider a labor negotiation contract. Motion by Councilmember Polehna, seconded by Councilmember Cook to adjourn to executive session at 8:41 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Page 12 of 13 City Council Meeting July 27, 2010 Resolution 2010 -111, directing payment of bills Resolution 2010 -112, authorizing the Certified Local Government Grant application through the Minnesota Historical Society Resolution 2010 -113, declaring cost to be assessed and ordering preparation of proposed assessment for 2010 street improvement project (Project 2010 -02) and 2010 supplementary street improvement project (Project 2010 -07) L.I. #388. Resolution 2010 -114, Calling for hearing on proposed assessment for 2010 street improvement project (Project 2010 -02) and 2010 supplementary street improvement project (Project 2010 -07), L.I. #388. Resolution 2010 -115, declaring cost to be assessed and ordering preparation of proposed assessment for Washington Avenue mill and overlay project ,Project 2009- 10, L.I *. #386. Resolution 2010 -116, calling for hearing on proposed assessment for Washington Avenue Mill and overlay project 2009 -10, L.I. #386. Resolution 2010 -117, authorizing contract for pond project with Bell Trucking. Page 13 of 13 THE IIOTMPLACE OF MINNESOTA CITY COUNCIL MEETING August 5, 2010 SPECIAL MEETING Mayor Harycki called the meeting to order at 7:35 a.m. Present: Councilmembers Cook, Gag, Polehna, Roush and May 7:30 A.M. Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director rnbl Finance Director Harriso Fire Chief Glaser City Clerk Ward OTHER BUSINESS Discussion on possible purchase Community Devel a new armory conjunction n the param for properti - - „- as bet savings sh au •i ®rium, n ment Director Turn reviewed past efforts to secure a site for rameters for a nd -alone armory and an armory in e r . atio 8 He stated that there are about three sites that fit a fire s . �� ory and that the initial cost estimate for those n $1 mi nd $2 million. He reviewed the potential cost site — share workout facilities, locker rooms, classroom and hen /dinip. facilities -- and that the potential cost savings more of th- °-, ►d. He said there are other potential savings including extension of utilities, site security, HVAC, etc. that have dollar amount as those savings are really unknowns at this Fin Director Harrison reviewed the tax impact for the issuance of bonds to purch. - he property in question providing three different scenarios depending on the term” the bonds. She said the tax impact on a $300,000 home ranges from $11.10 to $14.10 per year, depending on the term of the bonds. Councilmember Cook clarified that this relates to the purchase of the land only, not the cost of construction of a new fire station. Fire Chief Glaser reviewed the 2005 fire services study which provided three different deployment options — two two- station models and a single- station model. Based on the growth of the City and movement to the west, the consultants recommended that if the City stays with the single- station deployment model, a new City Council Meeting — Special August 5, 2010 centrally - located station should be located in close proximity to the Myrtle Street/Deerpath corridor in order to provide reasonable response times to all locations in the City. He stated that for a two- station model the recommendation was to place another station at the far west side of the City. He briefly highlighted the cost differences in the one- and two- station deployment models, noting that the study indicated the operational costs for a two - station model would be over $500,000 more annually than a single- station model. He also noted that if a new centrally - located station were to be built, the existing station at City Hall could be re- used for other City purposes. Councilmember Cook asked about the distance between the existing, tation and new proposed site and the difference in response ti e. Chief Glaser said the sites f are about a mile apart, which equates to about a,� minute in response time. Councilmember Cook referred to the types o Ils, as I ate in the study, and the small percentage of actual fire calls; Chief ;er hat is a na nwide trend. Councilmember Cook expressed co rn about away from a high -call /high - density area and water City must decide on what level of seiy e it w and more staff obviously res in a n ire station farther ief Glaser said the ;noting that two stations He stated that the City has to determine what it can a Councilmember Cook questioned the; relevance of the 2005 study based on projections when the economy was st in a period of rapid growth, versus the current economic c�'� bons. Chi GlaserSpid he thought the study was still valid as the boundari wn. On a qL question pre ncilmember� ;Cook, Chief Glaser said he thought the site in e better available sites; anything farther west would not be gle- statio ►H mode. He stated that he felt the cost - benefit would be s if t station ,. %o- located with the National Guard. Chief Glaser noted �% edam grant application, the cost of a new station at the t year] /f ��� g aycee field was estimated at $4.483 million, and the potential savings al Guard's latest proposal for shared facilities, 9,000 square feet, million. Counc :; tuber Cook asked whether purchasing the site would represent a commitment to build a new station or whether the Guard would be constructing its facility with the shared facilities in a holding pattern. Mr. Turnblad stated the National Guard has indicated the agreement with the City could be written to meet its needs, including an open -ended commitment to build the potentially shared -use facilities. Councilmember Polehna asked about the impact of the site in question on the City's fire rating. Chief Glaser said he thought it would improve the rating, due to the improved ability to get within 1.5 miles of most of the structures and hydrants in the Page 2 of 8 City Council Meeting — Special August 5, 2010 City; he also referred to the improved time for response of the ladder truck. Chief Glaser spoke of reasons other than response time for the need for a new station, including lack of space and east/west, north /south access. Councilmember Polehna- questioned north /south access from the new site, specifically how to get to the Cub/Target area without going through residential neighborhoods. Councilmember Roush asked if there would be automatic controls for the intersections; Chief Glaser said that would a decision to be made later in the process. Councilmember Gag asked if there were key dates for for the City to made decisions whether to include ce'" swimming pool. Mr. Turnblad stated the Guard wql Pike tom spring of 2015, with about a year set aside to "cork with preferred design features. Councilmember Gag suggested it wo regarding facilities decided upon by action as simply putting an X on commitment to build a new station i Councilmember Cook sai Jaycee site. There was di Glaser suggesting that site making it a build/able site. representative t d on cleanup was planning ch as a rmory in egarding serest its priorities ested he saw this e fire station, not a Chief GI map an. ' ponse times of the current station location, as well as � ® and�onse times for a station located at Maryknoll and Myrtle; he sta cated si a station greatly improves overall response time to the com t y. In response to Councilmember Polehna's question Target area from the proposed site, Chief Glaser showed oted that currently the department has to go through esponding to calls due to the layout of the City. ncilmen) t issue was an X on the map — the ith the Jaycee site, with Chief ue to the costs associated with cr Polehna stated he was the Council the cost of just doing the footings and Co "member Polehna suggested that in the future, he would need to be convin on the one - station model, referring to Lake Elmo which currently has two stations : °': is manned by volunteers; he also questioned the need for the fire department to respond to every call. Chief Glaser noted that currently the department utilizes a tiered response, with the department only responding to life - threatening calls as determined by the 911 operator; he reiterated these are level of service issues that the Council needs to determine. Page3of8 City Council Meeting — Special August 5, 2010 Councilmember Roush asked about the noise impact on the neighborhoods adjacent to the proposed site. Chief Glaser explained the response procedures for the various types of calls, noting that the department is aware of noise issues. Councilmember Cook suggested perhaps the discussion should be focused on the armory at this point and questioned whether the armory has even partnered with an essential service such as a fire department. It was noted that there has been a partnership with a City police department. Mayor Harycki said he is looking at this as the National deliver some cost savings in the construction of a futur he believes the City has identified a methodology to sa'°v'' construction of a fire hall by co- locating with the elation future option of providing a space for a community center. discussion is about future options. ar provi��. e station. future tax d a; uard and Councilmember Cook noted this woul she wants to make sure the City c✓ Y ly ge balances out in the end, noting th' = at this mome "maybe." She expressed a concern �bo gaol situation and she questioned i e actual economic armory located here. Shea tatei the people she supportive of this proposal, and she sugge public opinion. Councilmember Cook also ° suggested there if there is money available in the beget, it should;be spent on the City's infrastructure; she also noted that a new armory z" citizen tax dollars, even if it is federal money. a vehicle to tated that rs in the rhaps a said the cres off the tax rolls and that som g for that, that it g is "potential" and t in the current budget n' enefit to the City of having an s spoken with are not very e should be more gathering of Councilme possibili that this Tur. �;Iad r Gag asked ' the disposition of the old armory and the the sites ,turning to t ax rolls if purchased by a private entity, noting uncil d decided City ownership was not a preferred option. Mr. d the pro dure for the federal government disposing of excess e City ha the right of first refusal. Mr. Turnblad noted that if the goe ' e host city, the existing armory will stay in operation as the uncilme : ►t Polehna asked if the City was bound to give the Guard the site in question or whether the City could retain the excess and per ha .''sell it. City Attorney Magnuson noted there are three houses on the `: erty, which might have a logical subdivision potential. Councilm ber Roush asked if the purchase of this site would still provide the potential for Neal Avenue to go through to Myrtle Street; Mr. Turnblad noted the new Comprehensive Plan does not provide for the extension of Neal Avenue. He asked if there would be access to a new facility from both Myrtle and Boutwell; Mr. Turnblad said he did not know that at this time, but that would be optimal for fire service. Councilmember Gag spoke to the priorities of the Council as discussed during its annual retreat sessions, saying he has always considered a new bridge as the No. 1 Page 4 of 8 City Council Meeting — Special August 5, 2010 priority, followed by the levee wall, and fire station as No. 3. He said the wild card has always been the armory. Mr. Hansen noted an armory has been in the 5 -year CIP since before his arrival. Councilmember Gag spoke of the importance of looking out for the City into the future and that he thought a fire hall would be very important to the City. He said he thought this was an opportunity for future councils to determine what is best for the City. Mayor Harycki agreed that this is not about today; it's a map for the future, not just a fire hall but perhaps a com Councilmember Roush asked about plans for the la .� ne previously thought of as a possible armory site ancr /'ether offset the purchase of the new site in questio . Turnblad of the deed for that land. City committed that land to the Hockey Associatio for the outdoor ice skating rink. It wa d Association does provide an option estimated that property is valued at he X on the ol. n Center, sold to s now in City has ver $100,000 with the Hockey agreement; it was reservt# pity center o' the Recrea land coul ad -; the C;s Councilmember Roush aske skate park; Mr. Magnuson-: He asked about the possi loan to offset this purchase. son expende agreem inate e of the City property by the isposing of City -owned land. ark area property as a bridge Mayor Harycki 6 property aro . she sit costs in th- ure. There w retirem - ; .v ouncil ber Rous purchase ilmemb " %°'olehna pointed out, there is excess that could possibly be sold to offset some of the sion of structure of the bond to allow for early id the possibility of such land sales to offset the s'what makes it palatable for him. as by the City doesn't budget over a period of years for a Hansen explained the Capital Improvement Process relating to s aside money for large purchases, however the last few years the City has bee der budget constraints, but that the City does try to do what it can to set aside ey for capital purchases. He stated that he read a report that if there are not fund ; `ental changes every city in the state could be bankrupt by 2015. He stated that the function of the 5 -year CIP is to budget over a number of years and that the City does it to the extent that they can. Councilmember Cook expressed concern about spending money for the purchase of this site at a time when it is estimated nearly every city in the state could be bankrupt in five years. Page 5 of 8 City Council Meeting — Special August 5, 2010 Councilmember Polehna spoke of the need to look to the future and that this provides options to meet the needs of the residents in the future. There was discussion of the proposed purchase agreement, and it was noted that if the price or any of the terms were to change, the agreement would have to come back to the Council. Councilmember Polehna said he would like to see something included that the National Guard provides the City with a guarantee in writing of • will happen. Councilmember Cook spoke of the need for publ Councilmember Gag said he would welcome public 'ppu difficulty of such a purchase when a City is involved iii /, %; , Councilmember Roush said he was in favo station issue, and that he is not convinced the have positive economic impact on the, advantage of co- locating. s matter; eke of the Motion by Mayor Harycki, seconded Attorney to present the purchase agreement h eller. Motion passed 4 -1, with Councilmeiii mber Cook voting n rily because of the fire lard being Io ated here will exception of the economic /% to authorize the City Discussion on sidewalk p,ol cy Community Development Turnblad reviewed the chronology of discussion and action the of e of public sidewalks in the downtown area. He e issue th ver tim he City come more restrictive and more specific in its regulations f su s mss. e. He said the policy that evolved is that if something is an am rather than a commercial venture that does not interfere or pow ' public safety concern the use was allowed. issue is on the agenda because there was an enforcement n establishment that was selling merchandise on the public s f oted this was not the first occurrence involving this particular Mr. Turn d noted enforcement of non — safety issues are by complaint only, and many times when one complaint is investigated, it leads to other complaints. Mr. Turnblad said staff would continue to administer the current policy if that is what the Council desires. Mayor Harycki noted the IBA is going to try to step up voluntary compliance with the City's policy. Page 6 of 8 City Council Meeting — Special August 5, 2010 Councilmember Polehna said he heard the same thing -- that the Chamber would enforce the sandwich board policy -- but that doesn't seem to be working. Councilmember Cook said she sees a distinction between decorative features outside of some establishments and a flagrant violation such as the one in question. Councilmember Gag suggested enforcing issues related to sandwich boards and benches is not a good use of staff time. Mr. Turnblad said staff would continue the current p complaint and if the complaint regards an amenity that i no further action will be taken. Bridge Coalition ating upon strian use Mayor Harycki said the effort is continuing a governmental entities, chambers, and, ® iness issue. He said the intent of the coali `speak He said there might be a point at ch the Cit mi . / / /ice. $1,000- $2,000 to get some of the �r tial �;4.. Harycki said more information that National Park Service; Section 7 issue, so somet lawsuit. Councilmember Works Direct COUNCIL RE Coy o °orm a ncerned v ®ne pu bt ion of all the the new bridge oice on the issue. consider expending o®d or the coalition. Mayor e budget hearings. He noted with the judge regarding the from the judge regarding the sugted thaCity Administrator Hansen and Public Id b involved in the coalition discussions. ush sai• if the purchase agreement regarding the armory /fire rward, 4 his intention to go forward with proposing a sell -off of erty by the Recreation Center to help offset the purchase skateboard park. He also said he would debrief the Council meeting he attended with Chiefs Glaser and Gannaway. Chi= ylaser said the problems with the emergency sirens has been located and fixed. Councilmember Cook asked about the status of the noise issue with the City Hall rooftop mechanicals. City Administrator Hansen said the unit has been wrapped and the decibel levels lowered but not to the level of his expectations. Page 7 of 8 City Council Meeting — Special ADJOURNMENT August 5, 2010 Motion by Councilmember Gag, seconded by Councilmember Roush, moved to adjourn at 9:45 a.m. All in favor. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor it Page8of8 1NE IINTN►IICE Of •INIEIIIN CITY COUNCIL MEETING August 5, 2010 SPECIAL MEETING Mayor Harycki called the meeting to order at 7:35 a.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser City Clerk Ward OTHER BUSINESS Discussion on possible purchase of land for armory /fire station 7:30 A.M. Community Development Director Turnblad reviewed past efforts to secure a site for a new armory and parameters for a stand -alone armory and an armory in conjunction with a new fire station. He stated that there are about three sites that fit the parameters for a fire station /armory and that the initial cost estimate for those properties was between $1 million and $2 million. He reviewed the potential cost savings for a shared site — share workout facilities, locker rooms, classroom and auditorium, and kitchen /dining facilities -- and that the potential cost savings more than offset the cost of the land. He said there are other potential savings including such items as site grading, extension of utilities, site security, HVAC, etc. that have not been included in the dollar amount as those savings are really unknowns at this time. Finance Director Harrison reviewed the tax impact for the issuance of bonds to purchase the property in question providing three different scenarios depending on the terms of the bonds. She said the tax impact on a $300,000 home ranges from $11.10 to $14.10 per year, depending on the term of the bonds. Councilmember Cook clarified that this relates to the purchase of the land only, not the cost of construction of a new fire station. Fire Chief Glaser reviewed the 2005 fire services study which provided three different deployment options — two two - station models and a single- station model. Based on the growth of the City and movement to the west, the consultants recommended that if the City stays with the single- station deployment model, a new City Council Meeting — Special August 5, 2010 centrally - located station should be located in close proximity to the Myrtle Street/Deerpath corridor in order to provide reasonable response times to all locations in the City. He stated that for a two- station model the recommendation was to place another station at the far west side of the City. He briefly highlighted the cost differences in the one- and two- station deployment models, noting that the study indicated the operational costs for a two - station model would be over $500,000 more annually than a single- station model. He also noted that if a new centrally - located station were to be built, the existing station at City Hall could be re- used for other City purposes. Councilmember Cook asked about the distance between the existing station and new proposed site and the difference in response time. Chief Glaser said the sites are about a mile apart, which equates to about a minute in response time. Councilmember Cook referred to the types of calls, as listed in the 2005 study, and the small percentage of actual fire calls; Chief Glaser said that is a nationwide trend. Councilmember Cook expressed concern about pulling a new fire station farther away from a high -call /high- density area and water rescues. Chief Glaser said the City must decide on what level of service it wants to provide, noting that two stations and more staff obviously results in faster response times. He stated that the City has to determine what it can afford and how best to provide the service. Councilmember Cook questioned the relevance of the 2005 study based on projections when the economy was still in a period of rapid growth, versus the current economic conditions; Chief Glaser said he thought the study was still valid as the boundaries of the City were known. On a question by Councilmember Cook, Chief Glaser said he thought the site in question is one of the better available sites; anything farther west would not be preferable for a single- station mode. He stated that he felt the cost - benefit would be tremendous if the station is co- located with the National Guard. Chief Glaser noted that in last year's federal grant application, the cost of a new station at the Deerpath /Jaycee field site was estimated at $4.483 million, and the potential savings listed in the National Guard's latest proposal for shared facilities, 9,000 square feet, is $1.8 million. Councilmember Cook asked whether purchasing the site would represent a commitment to build a new station or whether the Guard would be constructing its facility with the shared facilities in a holding pattern. Mr. Turnblad stated the National Guard has indicated the agreement with the City could be written to meet its needs, including an open -ended commitment to build the potentially shared -use facilities. Councilmember Polehna asked about the impact of the site in question on the City's fire rating. Chief Glaser said he thought it would improve the rating, due to the improved ability to get within 1.5 miles of most of the structures and hydrants in the Page 2 of 7 City Council Meeting — Special August 5, 2010 City; he also referred to the improved time for response of the ladder truck. Chief Glaser spoke of reasons other than response time for the need for a new station, including lack of space and east/west, north /south access. Councilmember Polehna questioned north /south access from the new site, specifically how to get to the Cub /Target area without going through residential neighborhoods. Councilmember Roush asked if there would be automatic controls for the intersections; Chief Glaser said that would a decision to be made later in the process. Councilmember Gag asked if there were key dates for the Guards' design planning for the City to made decisions whether to include certain features, such as a swimming pool. Mr. Turnblad stated the Guard would like to occupy a new armory in spring of 2015, with about a year set aside to work with the host city regarding preferred design features. Councilmember Gag suggested it would be in the City's best interest its priorities regarding facilities decided upon by next year. Mayor Harycki suggested he saw this action as simply putting an X on the map for a possible future fire station, not a commitment to build a new station in 3 or 5 years. Councilmember Cook said she thought there already was an X on the map — the Jaycee site. There was discussion of the problems with the Jaycee site, with Chief Glaser suggesting that site will remain available due to the costs associated with making it a buildable site. Councilmember Polehna stated he was the Council representative that worked on that issue and the cost of just doing the footings and cleanup was $2 million. Chief Glaser provided a map and response times of the current station location, as well as map and response times for a station located at Maryknoll and Myrtle; he stated a centrally located single station greatly improves overall response time to the greater good of the community. In response to Councilmember Polehna's question about a route to the Cub /Target area from the proposed site, Chief Glaser showed proposed routes and noted that currently the department has to go through neighborhoods in responding to calls due to the layout of the City. Councilmember Polehna suggested that in the future, he would need to be convinced on the one - station model, referring to Lake Elmo which currently has two stations and is manned by volunteers; he also questioned the need for the fire department to respond to every call. Chief Glaser noted that currently the department utilizes a tiered response, with the department only responding to life - threatening calls as determined by the 911 operator; he reiterated these are level of service issues that the Council needs to determine. Page 3of7 City Council Meeting - Special August 5, 2010 Councilmember Roush asked about the noise impact on the neighborhoods adjacent to the proposed site. Chief Glaser explained the response procedures for the various types of calls, noting that the department is aware of noise issues. Councilmember Cook suggested perhaps the discussion should be focused on the armory at this point and questioned whether the armory has even partnered with an essential service such as a fire department. It was noted that there has been a partnership with a City police department. Mayor Harycki said he is looking at this as the National Guard providing a vehicle to deliver some cost savings in the construction of a future fire station. He stated that he believes the City has identified a methodology to save future tax dollars in the construction of a fire hall by co- locating with the National Guard and perhaps a future option of providing a space for a community center. Mayor Harycki said the discussion is about future options. Councilmember Cook noted this would be taking 18 -acres off the tax rolls and that she wants to make sure the City is actually getting something for that, that it balances out in the end, noting that at this moment everything is "potential" and "maybe." She expressed a concern about taking on more debt in the current budget situation and she questioned the actual economic benefit to the City of having an armory located here. She stated the people she has spoken with are not very supportive of this proposal, and she suggested there should be more gathering of public opinion. Councilmember Cook also suggested there if there is money available in the budget, it should be spent on the City's infrastructure; she also noted that a new armory represents citizen tax dollars, even if it is federal money. Councilmember Gag asked about the disposition of the old armory and the possibility of the site returning to the tax rolls if purchased by a private entity, noting that this Council had decided City ownership was not a preferred option. Mr. Turnblad explained the procedure for the federal government disposing of excess property, with the City having the right of first refusal. Mr. Turnblad noted that if the new armory goes to a new host city, the existing armory will stay in operation as the MP unit. Councilmember Polehna asked if the City was bound to give the Guard the entire 18 acres of the site in question or whether the City could retain the excess acres and perhaps sell it. City Attorney Magnuson noted there are three houses on the property, which might have a logical subdivision potential. Councilmember Roush asked if the purchase of this site would still provide the potential for Neal Avenue to go through to Myrtle Street; Mr. Turnblad noted the new Comprehensive Plan does not provide for the extension of Neal Avenue. He asked if there would be access to a new facility from both Myrtle and Boutwell; Mr. Turnblad said he did not know that at this time, but that would be optimal for fire service. Councilmember Gag spoke to the priorities of the Council as discussed during its annual retreat sessions, saying he has always considered a new bridge as the No. 1 Page 4 of 7 City Council Meeting — Special August 5, 2010 priority, followed by the levee wall, and fire station as No. 3. He said the wild card has always been the armory. Mr. Hansen noted an armory has been in the 5 -year CIP since before his arrival. Councilmember Gag spoke of the importance of looking out for the City into the future and that he thought a fire hall would be very important to the City. He said he thought this was an opportunity for future councils to determine what is best for the City. Mayor Harycki agreed that this is not about today; it's about reserving the X on the map for the future, not just a fire hall but perhaps a community center or pool. Councilmember Roush asked about plans for the land next to the Recreation Center, previously thought of as a possible armory site and whether that land could to sold to offset the purchase of the new site in question; Mr. Turnblad said the City is now in possession of the deed for that land. City Attorney Magnuson noted the City has committed that land to the Hockey Association which has expended over $100,000 for the outdoor ice skating rink. It was noted that the agreement with the Hockey Association does provide an option for the City to terminate the agreement; it was estimated that property is valued at about $800,000. Councilmember Roush asked about the possible sale of the City property by the skate park; Mr. Magnuson explained the process for disposing of City -owned land. He asked about the possibility of utilizing the skate park area property as a bridge loan to offset this purchase. Mayor Harycki noted, as Councilmember Polehna pointed out, there is excess property around the site in question that could possibly be sold to offset some of the costs in the future. There was discussion of structure of the bond to allow for early retirement. Councilmember Roush said the possibility of such land sales to offset the purchase of this site is what makes it palatable for him. Councilmember Cook expressed concern about spending money for the purchase of this site at a time when it is estimated nearly every city in the state will be bankrupt in five years. Councilmember Polehna spoke of the need to look to the future and that this provides options to meet the needs of the residents in the future. There was discussion of the proposed purchase agreement, and it was noted that if the price or any of the terms were to change, the agreement would have to come back to the Council. Councilmember Polehna said he would like to see something included that the National Guard provides the City with a guarantee in writing that this will happen. Page 5 of 7 City Council Meeting — Special August 5, 2010 Councilmember Cook spoke of the need for public input on this matter; Councilmember Gag said he would welcome public input /hearings, but spoke of the difficulty of such a purchase when a City is involved. Councilmember Roush said he was in favor of this primarily because of the fire station issue, and that he is not convinced the National Guard being located here will have positive economic impact on the City, with the exception of the economic advantage of co- locating. Motion by Mayor Harycki, seconded by Councilmember Roush to authorize the City Attorney to present the purchase agreement to the seller. Motion passed 4 -1, with Councilmember Cook voting no. Discussion on sidewalk policy Community Development Director Turnblad reviewed the chronology of discussion and actions on the issue of private use of public sidewalks in the downtown area. He noted that over time, the City has become more restrictive and more specific in its regulations of such use. He said the policy that evolved is that if something is an amenity, such as a bench, rather than a commercial venture that does not interfere with pedestrian use or pose a public safety concern the use was allowed. Mayor Harycki noted the issue is on the agenda because there was an enforcement issue regarding an establishment that was selling merchandise on the public sidewalks; it was noted this was not the first occurrence involving this particular establishment. Mr. Turnblad noted enforcement of non — safety issues are by complaint only, and many times when one complaint is investigated, it leads to other complaints. Mr. Turnblad said staff would continue to administer the current policy if that is what the Council desires. Mayor Harycki noted the IBA is going to try to step up voluntary compliance with the City's policy. Councilmember Polehna said he heard the same thing -- that the Chamber would enforce the sandwich board policy -- but that doesn't seem to be working. Councilmember Cook said she sees a distinction between decorative features outside of some establishments and a flagrant violation such as the one in question. Councilmember Gag suggested enforcing issues related to sandwich boards and benches is not a good use of staff time. Page6of7 City Council Meeting — Special August 5, 2010 Mr. Turnblad said staff would continue the current policy of investigating upon complaint and if the complaint regards an amenity that is not blocking pedestrian use no further action will be taken. Bridge Coalition Mayor Harycki said the effort is continuing at trying to form a coalition of all the governmental entities, chambers, and businesses concerned with the new bridge issue. He said the intent of the coalition is to speak as one public voice on the issue. He said there might be a point at which the City might have to consider expending $1,000 - $2,000 to get some of the initial legal work done for the coalition. Mayor Harycki said more information might be known for the budget hearings. He noted that National Park Service's solicitor general is meeting with the judge regarding the Section 7 issue, so something should be forthcoming from the judge regarding the lawsuit. Councilmember Polehna suggested that City Administrator Hansen and Public Works Director Sanders should be involved in the coalition discussions. COUNCIL REQUEST ITEMS Councilmember Roush said if the purchase agreement regarding the armory /fire station site goes forward, it is his intention to go forward with proposing a sell -off of the southern portion of property by the Recreation Center to help offset the purchase cost and to relocate the skateboard park. He also said he would debrief the Council on the recent FEMA meeting he attended with Chiefs Glaser and Gannaway. Chief Glaser said the problems with the emergency sirens has been located and fixed. Councilmember Cook asked about the status of the noise issue with the City Hall rooftop mechanicals. City Administrator Hansen said the unit has been wrapped and the decibel levels lowered but not to the level of his expectations. ADJOURNMENT Motion by Councilmember Gag, seconded by Councilmember Roush, moved to adjourn at 9:45 a.m. All in favor. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Page 7 of 7 Date convened: Time convened: Time adjourned: Members Present: Members Absent: Also present: Purpose: RECORD OF CANVASSING BOARD Thursday, August 12, 2010 8:02 a.m. 8:07 a.m. Mayor Harycki and Councilmembers Roush and Cook Councilmembers Polehna and Gag Diane F. Ward, City Clerk Canvass of Primary, August 10, 2010, Election Results City Clerk Ward presented the results for the August 10, 2010 Municipal Primary Election as follows: Mayor Name Dave Junker Ken Harycki John Vaughn Votes 1261 1148 624 Percentage 41.58 37.85 20.57 Motion by Mayor Harycki, seconded by Councilmember Cook to accept the election results as presented. All in favor. Adjournment: Motion by Councilmember Roush, seconded by Councilmember Cook to adjourn at 8:07 a.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Stillwater Fire Department Memo To Mayor Harycki and Council )0" Date: Fran Stuart W. Glaser, Fire Chief" Date; August 10, 2010 R. Lumberjack Days 2010 Staff Report Response Activities Lumberjack days 2010 consisted of five (4) days of events and activities throughout the City of Stillwater with some events occurring outside the immediate downtown area. Stillwater Fire responded to 48 calls for service from Wednesday, July 22 through Sunday, July 26. The following is a breakdown of these calls. • 18 medical responses — heat, fails, trouble breathing,. unconscious (alcohol), trauma from fights, etc. • 26 miscellaneous calls — service calls, fire alarms, buming complaints, etc. • 4 Hazardous conditions — gas leaks, downed wires, weather, etc. Code Enforcement/Inspections The department spends numerous hours throughout the year working to ensure the venue is safe and complies with fire code regulations. In addition, onsite inspections are conducted daily during the event. Food Vendor Inspections • Investigating Complaints • Fireworks Inspections • Venue site plan review Event Coveraae and Staffinq In order to provide adequate response and protection for Lumberjack Days as well as the rest of the Departments response area, staff is assigned to work shifts throughout peak hours during the event Generally staff is assigned to work from 7:00 pm until midnight ➢ Overtime Hours • Paid -on -Call Hours 1 24 $ 765.00 166 $1,834.89 D Administrative Hours 72 Salaried positions Total number of staff hours 262 $2,599.89 Notes: Lumberjack Days 2009 hours 385 and cost $2, 672.51. Administrative hours include only those hours that would be considered overtime or above and beyond the normal administrative workday. Administrative hours do not include meetings, plan review and other activities leading up to the event. Activities and events staffed by fire department personnel include: • Lumberjack Days Concerts • Freight House 5K and 10 mile run • Vendor Inspections • Emergency Response • Parade Participation and Coverage • Fireworks — Inspections and launch Summary Overall the 2010 Lumberjack Days event went well. The reduction in time and hours for the Fire Department was due to the lack of need for coverage at the non competitive lumberjack shows. The previous two years required F.D. standby while the professional lumberjacks competed in the events. Saturday's concert was much bigger than anticipated and additional staff was called in for coverage. The park was at full occupancy and the entrance gates were closed around 9:15pm in coordination and cooperation of the P.D. and the event promoter. Concert went well. Planning and preparation for the 2011 event will begin early next year. • Page 2 RESOLUTION 2010 -120 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $778,180.73 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 17th day of August, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -120 Ace Hardware Action Rental, Inc. Amano McGann, Inc. AMEM Ancom Technical Center APWA Aramark Uniform Services Aspen Mills AT &T Balay Architects Beskar, Mary Board of Water Commissioner Bobick Concessions C -Aire, Inc. Camrose Hill Florist Carquest Auto Parts CATCO Parts and Service City of Bayport City of Oak Park Heights City of St Paul Park Cole Papers Comcast Cub Foods Culver's Stillwater Customized Payroll Dawn Hall Agency Delta Dental Plan of Minnesota Electric Fire & Security Elert & Associates Emergency Medical Products, In Fastenal Company Fed Ex Foremost Promotions Freighthouse Fury Dodge Chrysler Fury Motors Gallery 310 Gannaway John Gartner Studio GFOA Gopher State One Call, Inc. Grainger Hardrives Inc. Hejny Rental Repair Supplies Equipment Rental Downtown Parking Machines & Supplies AMEM's SOth Annual Conference Repair Minitor V Membership & Dues Mats, Towels & Uniforms Uniforms Telephone Refund of Fire Inspection Fee Park Fee Refund WAC Charges Refund of Fire Inspection Fee Compressor for Sprinkler System Refund of Fire Inspection Fee Vehicle Repair Supplies Repair Supplies Lumber Jack Days Security Lumber Jack Days Security LumberJack Days Security Janitorial Supplies Cable Lumber Jack Days Food & Election Meals Refund of Fire Inspection Fee Refund of Fire Inspection Fee Refund of Fire Inspection Fee Dental Cobra Repair Fire Panel /Duct Detector Refund of Fire Inspection Fee Nitrile gloves Pin clips Freight Educational Material for Lumber Jack Day Refund of Fire Inspection Fee Squad Repair Squad repair Refund of Fire Inspection Fee Reimburse Parking for IEMC Conference Refund Fire Inspection Fee New Fund Balance Information Billable Tickets Equipment Repair Supplies Washington Ave Mill, 2010 Street Improvement Misc. for Night to Unite 480.54 486.29 3,384.75 125.00 13.36 176.25 911.61 1,220.08 61.36 25.00 50.00 2,871.00 50.00 272.15 25.00 699.31 1,009.03 240.00 2,336.95 425.76 270.07 185.95 447.64 25.00 75.00 25.00 196.55 142.68 105.00 282.10 49.04 54.35 3,115.18 75.00 691.06 347.21 75.00 70.00 135.00 20.00 379.90 803.84 389,045.84 201.51 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 2 Holiday Credit Office Hotsy Equipment of Minnesota Ice Skating Institute Jacobson Cindy Johnson Controls Kirvida Fire, Inc. Kuehn Michael L & D Sign L.T.G.Power Legal Assistance of Washington Co Lehmoine Chyrisse Local Color on Main Magnuson Law Firm Manos, Nancy Marine Leasing Menards Metropolitan Council Milosh Nadvomik MN Dept. of Public Safety MN Ice Arena Managers MN Occupational Health Mobile Vision MTI Distributing NAPA Auto Parts NELCOM Wireless Comm. NFPA O'Reilly Auto Parts Office Depot OnSite Sanitation P.D. Pappys Pulver, Markel) R & R Specialties, Inc. Riedell Shoes, Inc. Ryan Mark Safety Signs Schaffer Stephen Schell Scott Scholz Nanette Schroeder Concessions Semler John D. ServiceMaster Smith Ryan Sprint St. Croix Boat & Packet Co. St. Croix Recreation Co. Fuel Hose Jumper Skater Memberships Lumber Jack Days Food & Supplies HVAC Chiller control panel &Human interf Equipment Repair and Maintenancne Reimburse Work Boots Electric Scoreboard Repair Repair parts for Weed Whip Refund of Fire Inspection Fee Gift Cards for Alcohol Compliance Checks Refund of Fire Inspection Fee Professional Service Lunches for Election Judges Refund of Fire Inspection Fee Supplies July 2010 Monthly SAC Dome Gray Inner Liner Tabs for Police Trail Blazer 2010 Fall Conference Laughrey, Karnuth Drug Testing Repair DVR Equipment Repair Supplies Vehicle Repair Supplies Repair Siren Civil Defense 2010 Fire Prevention Supplies Equipment Repair Supplies Office Supplies Unit Rentals Refund of Fire Inspection Fee Park Fee Refund Resurfacer Training Seminars Skates for Resale Refund Fall 4 on 4 Traffic Control signs for Lumberjack Day Refund Water Meter, using existing one Reimburse for Work Boots Park Deposit Refund Refund for Fire Inspection Refund Payment 1st Half 2010 TIF 1 Readex Refund Fire Inspection Fee Basin Kit for 4th & Orleans CeII Phone Meals for Lumberjack Days Tot Seat 35.94 29.44 1,417.00 97.69 2,916.00 907.00 35.00 105.00 113.53 25.00 100.00 25.00 8,734.33 40.46 105.00 650.62 122,548.29 53.50 170.25 350.00 117.00 472.94 591.32 147.97 960.74 555.44 75.62 809.58 968.55 75.00 85.00 240.00 537.72 100.00 612.00 300.00 19.94 100.00 50.00 5,287.45 25.00 31.64 80.74 631.18 245.81 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 3 St. Joseph Equipment Stillwater Motor Company Stillwater OPH CVB Stillwater Title Company Stork Twin City Testing Corporation Sun Newspapers Surface, Thole & Walsh Attorney SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Tom Thumb Donuts Tremblay's Sweet Shop Tri -State Pump & Controls, Inc. Ultima Belezza Unger Technologies, Inc. University of Minnesota Verizon Wireless Viking Industrial Center Washington County Transportation Watson's WET Technology, Inc. Yocum Oil Company LIBRARY ABY Events Ace Hardware American Flagpole Annis, Heather Aramark Baker & Taylor Baker & Taylor 2 BWI Demco Friends @ Stillwater Public Library Info USA Johnson, Alec Library Revolving Account Menards Peterson, Andy Petrie, Angela Poznanovich, Robert Quill E.L. Reinhardt Hose Assy & Elbows Vehicle Repair 2nd Qtr Lodging Tax & 1st qtr Lodging Tax Refund of Fire Inspection Fee Extractin & Gradation Testing on Streets Publications Refund of Fire Inspection Fee Health Insurance Cobra Sand Mix, Asphalt Acetylene Refund of Fire Inspection Fee Refund of Fire Inspection Fee Repair Pumps at Aiple & Echo Lift Stations Refund of Fire Inspection Fee Acoustical Insulation for HVAC chiller c Traffic Sign Workshop CeII Phones Supplies Labor Hour & Fringe Traffic Services Concession Supplies Chemical for Cooling Tower Fuel Event Preparation Janitorial Supplies Flag Event Preparation Rug & Towel Service Library Materials Library Materials Children's books Processing Supplies Reimburse Program Cost Directory Event Preparation Reimburse Janitorial Supplies Event Preparation Supplies Refund Supplies Equipment Part 354.22 601.13 43,617.26 25.00 741.00 635.43 25.00 42,306.32 2,376.40 30.60 50.00 50.00 16,434.61 25.00 3,970.00 305.00 1,800.97 110.04 89.33 170.58 657.15 8,548.83 245.00 23.97 99.95 24.87 52.71 2,562.91 151.86 504.34 36.12 225.00 325.00 74.60 257.00 19.85 74.60 83.68 215.00 52.19 14.24 EXHIBIT " A" TO RESOLUTION #2010 -120 Security Response Sunset Cleaning Twin Cities Filters Value Line Publishing Van Paper Washington County Library Xcel Young, Pete JULY MANUALS Postmaster ADDENDUM B & B Products /Rigs & Squads Ballis, Tom Bayport, City of Beberg, Don Carquest Caster, Orwin Century College Clark, Luann Fury Dodge Chrysler Gimmees Haak, Marilyn Knapp, Jane MN Dept of Transportation MN Historical Society Mitchell, Ryan Office Depot Quill Qwest Roush, Jim Sandeen, Mary Ann Springborn, Mary A. Stillwater Collision & Restoration Stillwater Towing Streicher's Uniforms Unlimited Washington County Law Enforcement Nest Payment Center Ninnick Supply <cel Page 4 Maintenance Contract Cleaning Services HVAC Filters Reference Service Janitorial Supplies Supplies & Telecommunications Utilities Event Preparation Utility Billing Postage Repair Squads, Installed Cameras into Squads Washington County Training, Emmetsburg MD Bayport's Safety Camp Election Mileage Reimbursement Vehicle Repair Supplies Election Mileage Reimbursement Post Approved Training 9/1/2010- 6/30/2011 Cleaning City Hall and Public Works Repair Vehicle Misc. Night to Unite Supplies Election Mileage Reimbursement Election Mileage Reimbursement Lab Testing on Street Projects Conference Registrations Reimburse for Motorcycle Fuel Office Supplies Office Supplies Telephone FEMA Training in Maryland Election Mileage Reimbursement Election Mileage Reimbursement Repair Squad Towing Uniforms Taser 2nd Qtr MDC's Professional Services for Investigation Repair Storm Sewer Gate Electricity, Gas 155.67 230.00 201.06 269.00 492.33 925.90 4,702.68 35.53 2,496.42 1,231.73 278.93 356.92 21.00 351.94 24.00 1,785.00 1,057.50 900.65 1,269.19 30.88 24.00 766.52 360.00 8.50 17.70 115.10 1,056.96 461.81 19.20 19.75 1,777.53 366.63 25.98 870.98 5,250.00 173.64 260.30 58,302.36 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 5 Zee Medical Adopted by the City Council this 17th Day of August, 2010 Medical Supplies 259.63 TOTAL 778,180.73 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -120 Ace Hardware Action Rental, Inc. Amano McGann, Inc. AMEM Ancom Technical Center APWA Aramark Uniform Services Aspen Mills AT &T Balay Architects Beskar, Mary Board of Water Commissioner Bobick Concessions C -Aire, Inc. Camrose Hill Florist Carquest Auto Parts CATCO Parts and Service City of Bayport City of Oak Park Heights City of St Paul Park Cole Papers Comcast Cub Foods Culver's Stillwater Customized Payroll Dawn Hall Agency Delta Dental Plan of Minnesota Electric Fire & Security Elert & Associates Emergency Medical Products, In Fastenal Company Fed Ex Foremost Promotions Freighthouse Fury Dodge Chrysler Fury Motors Gallery 310 Gannaway John Gartner Studio GFOA Gopher State One Call, Inc. Grainger Hardrives Inc. Hejny Rental Repair Supplies Equipment Rental Downtown Parking Machines & Supplies AMEM's 50th Annual Conference Repair Minitor V Membership & Dues Mats, Towels & Uniforms Uniforms Telephone Refund of Fire Inspection Fee Park Fee Refund WAC Charges Refund of Fire Inspection Fee Compressor for Sprinkler System Refund of Fire Inspection Fee Vehicle Repair Supplies Repair Supplies Lumber Jack Days Security Lumber Jack Days Security LumberJack Days Security Janitorial Supplies Cable Lumber Jack Days Food & Election Meals Refund of Fire Inspection Fee Refund of Fire Inspection Fee Refund of Fire Inspection Fee Dental Cobra Repair Fire Panel /Duct Detector Refund of Fire Inspection Fee Nitrile gloves Pin clips Freight Educational Material for Lumber Jack Day Refund of Fire Inspection Fee Squad Repair Squad repair Refund of Fire Inspection Fee Reimburse Parking for IEMC Conference Refund Fire Inspection Fee New Fund Balance Information Billable Tickets Equipment Repair Supplies Washington Ave MiII, 2010 Street Improvement Misc. for Night to Unite 473.88 486.29 3,384.75 125.00 13.36 176.25 827.31 1,220.08 61.36 25.00 50.00 2,871.00 50.00 272.15 25.00 480.22 698.14 240.00 2,336.95 425.76 270.07 185.95 447.64 25.00 75.00 25.00 196.55 142.68 105.00 282.10 49.04 54.35 3,115.18 75.00 691.06 347.21 75.00 70.00 135.00 20.00 379.90 803.84 389,045.84 201.51 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 2 Holiday Credit Office Hotsy Equipment of Minnesota Ice Skating Institute Jacobson Cindy Johnson Controls Kirvida Fire, Inc. Kuehn Michael L & D Sign L.T.G.Power Legal Assistance of Washington Co Lehmoine Chyrisse Local Color on Main Mac Queen Equipment Inc. Magnuson Law Firm Manos, Nancy Marine Leasing Menards Metropolitan Council Milosh Nadvomik MN Dept. of Public Safety MN Ice Arena Managers MN Occupational Health Mobile Vision MTI Distributing NAPA Auto Parts NELCOM Wireless Comm. NFPA O'Reilly Auto Parts Office Depot OnSite Sanitation P.D. Pappys Pulver, Markel) R & R Specialties, Inc. Riedell Shoes, Inc. Ryan Mark Safety Signs Schaffer Stephen Schell Scott Scholz Nanette Schroeder Concessions Semler John D. ServiceMaster Smith Ryan Sprint St. Croix Boat & Packet Co. Fuel Hose Jumper Skater Memberships Lumber Jack Days Food & Supplies HVAC Chiller control panel &Human interf Equipment Repair and Maintenancne Reimburse Work Boots Electric Scoreboard Repair Repair parts for Weed Whip Refund of Fire Inspection Fee Gift Cards for Alcohol Compliance Checks Refund of Fire Inspection Fee Equipment Repair and Maintenancne Professional Service Lunches for Election Judges Refund of Fire Inspection Fee Supplies July 2010 Monthly SAC Dome Gray Inner Liner Tabs for Police Trail Blazer 2010 Fall Conference Laughrey, Karnuth Drug Testing Repair DVR Equipment Repair Supplies Vehicle Repair Supplies Repair Siren Civil Defense 2010 Fire Prevention Supplies Equipment Repair Supplies Office Supplies Unit Rentals Refund of Fire Inspection Fee Park Fee Refund Resurfacer Training Seminars Skates for Resale Refund Fall 4 on 4 Traffic Control signs for Lumberjack Day Refund Water Meter, using existing one Reimburse for Work Boots Park Deposit Refund Refund for Fire Inspection Refund Payment 1st Half 2010 TIF 1 Readex Refund Fire Inspection Fee Basin Kit for 4th & Orleans CeII Phone Meals for Lumberjack Days 35.94 29.44 1,417.00 97.69 2,916.00 907.00 35.00 105.00 113.53 25.00 100.00 25.00 58.35 8,734.33 40.46 105.00 561.63 122,548.29 53.50 170.25 350.00 117.00 472.94 591.32 147.97 960.74 555.44 75.62 809.58 968.55 75.00 85.00 240.00 537.72 100.00 612.00 300.00 19.94 100.00 50.00 5,287.45 25.00 31.64 80.74 631.18 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 3 St. Croix Recreation Co. St. Joseph Equipment Stillwater Motor Company Stillwater OPH CVB Stillwater Title Company Stork Twin City Testing Corporation Sun Newspapers Surface, Thole & Walsh Attorney SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Tom Thumb Donuts Tremblay's Sweet Shop Tri -State Pump & Controls, Inc. Ultima Belezza Unger Technologies, Inc. University of Minnesota Verizon Wireless Viking Industrial Center Washington County Transportation Watson's WET Technology, Inc. Yocum Oil Company LIBRARY ABY Events Ace Hardware American Flagpole Annis, Heather Aramark Baker & Taylor Baker & Taylor 2 BWI Demco Friends @ Stillwater Public Library Info USA Johnson, Alec Library Revolving Account Menards Peterson, Andy Petrie, Angela Poznanovich, Robert Quill Tot Seat Hose Assy Vehicle Repair 2nd Qtr Lodging Tax & 1st qtr Lodging Tax Refund of Fire Inspection Fee Extractin & Gradation Testing on Streets Publications Refund of Fire Inspection Fee Health Insurance Cobra Sand Mix Acetylene Refund of Fire Inspection Fee Refund of Fire Inspection Fee Repair Pumps at Aiple & Echo Lift Stations Refund of Fire Inspection Fee Acoustical Insulation for HVAC chiller c Traffic Sign Workshop Cell Phones Supplies Labor Hour & Fringe Traffic Services Concession Supplies Chemical for Cooling Tower Fuel Event Preparation Janitorial Supplies Flag Event Preparation Rug & Towel Service Library Materials Library Materials Children's books Processing Supplies Reimburse Program Cost Directory Event Preparation Reimburse Janitorial Supplies Event Preparation Supplies Refund Supplies 245.81 84.68 601.13 43,617.26 25.00 741.00 635.43 25.00 42,306.32 390.66 30.60 50.00 50.00 13,941.98 25.00 3,970.00 305.00 1,800.97 110.04 89.33 170.58 657.15 8,548.83 245.00 23.97 99.95 24.87 52.71 2,562.91 151.86 504.34 36.12 225.00 325.00 74.60 257.00 19.85 74.60 83.68 215.00 52.19 EXHIBIT " A" TO RESOLUTION #2010 -120 Page 4 E.L. Reinhardt Security Response Sunset Cleaning Twin Cities Filters Value Line Publishing Van Paper Washington County Library Xcel Young, Pete JULY MANUALS Postmaster Equipment Part Maintenance Contract Cleaning Services HVAC Filters Reference Service Janitorial Supplies Supplies & Telecommunications Utilities Event Preparation 14.24 155.67 230.00 201.06 269.00 492.33 925.90 4,702.68 35.53 Utility Billing Postage 2,496.42 1 Memorandum To: Mayor and City Council From: Torry Kraftson, Assistant City Engineer Date: August 11, 2010 Subject: Washington Avenue Mill & Overlay (Project 2009 -10) Acceptance of Work and Final Payment DISCUSSION The work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to Hardrives, Inc. in the amount of $21,680.24. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2010 -, ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR WASHINGTON AVENUE MILL & OVERLAY (Project 2009 -10). ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR WASHINGTON AVENUE MILL AND OVERLAY (Project 2009 -10) WHEREAS, pursuant to a written contract signed between the City and Hardrives, Inc. for improvement of the Washington Avenue Mill and Overlay Project (Project 2009 -10) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $21,680.24 on such contract, taking Hardrives, Inc. receipt in full. Attest: Adopted by the Council, this 17th day of August 2010. Diane F. Ward, City Clerk Ken Harycki, Mayor ^° n T"�,. • .,T Ar ,,Y ` Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division : 444 Cedar St —Suite 133 St. Paul, MN 55101 -5133 (651)296 -9519 Fax (651)297 -5259 TTY (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICENSE tar PC% TYPE OR PRINT INFORMATION NAME OF ORGANIZATION si(<) )N._ •C...ChtpATE ORGANIZED TAX EXEMPT NUMBER STREET ADDRESS 2-2J.4 N1. 4V" SA . CITY +V�v STATE NI\ .\._ ZIP COD 650102- NAME PERSON MA KW APPLICATION ais,Co'-- °-- --- BUSINESS PHONE (l 5() L# act - 1 4 (05 HOME PHONE 1( ) DATES QUOR WILL BE SOLD 1 1 �d L 110 TYPE OF ORGANIZATION ❑ CLUBCCHARITABLE ❑RELIGIOUS ❑OTHER NONPROF O N`TI O ER'S AME ADDRESS Q\ tO3o c.f CNR•S yt. fi. S'IA - ORGANIZATION OFFICER'S N �q ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe Will the applicant contract for intoxicating liquor services? If so, give the name acid address of the liquor licensee providing the service. (\0 Will the applicant carry (NOTE: Insurance is not liquor liability ins ranee? If so, carrier's name and amount • coverage. mandatory.) la :, - . • , �� % N. tt.ms`. w APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE CITY /COUNTY City of Stillwater SUBMITTING TO ALCOHOL DATE APPROVED LICENSE DATES & GAMB 1 G ENFORCEMENT CITY FEE AMOUNT $25.00 per da FEE PAID . e • SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Direc ,. Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (61 Internal Revenue Service Date: January 14, 2005 ARTREACH ALLIANCE 101 WEST PINE ST STILLWATER MN 55082 Dear,Sir or Madam: Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Ms. Dalton 31 -07967 Customer Service Specialist Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. EST 877 - 829 -5500 Fax Number: 513- 263 -3756 Federal Identification Number: 41- 1758837 This is in response to the amendment to your organization's Articles of Incorporation filed with the state on November 23, 2004. We have updated our records to reflect the name as indicated above. In November 1993 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, dek44-711144,4) Janna K. Skufca, Director, TE /GE Customer Account Services Memo BIRTH ? iA C F: M 14 N F£ O 1 A To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintendent Date: August 11, 2010 Re: Lowell Park Bathroom Facilities Improvements "Ftt/(- BACKGROUND At the March 22nd, 2010 Parks and Recreation Commission meeting, staff was instructed to look at some alternatives for improving Lowell Park. At the June 28th, 2010 Parks and Recreation Commission meeting staff presented a memo with some options for improvements and some estimated costs. One option presented was improvements to the Lowell Park Bathroom Facilities. The Parks and Recreation Commission discussed the possibility of further continuing to investigate improvements at their July 26th, 2010 meeting. DISCUSSION I have met with Mark S. Balay, AIA from BALAY ARCHITECTS to discuss possible upgrades and costs. It appears that some upgrades could be completed to both the interior and exterior. The possibility of actually upgrading the exterior with an historic facade such as the Union Depot which was located on the north end of downtown Stillwater or the fire station located at 3`d and Myrtle is being considered. Mr. Balay would be willing to complete some preliminary drawings that staff could use for better estimating for budgeting purpose at an estimated cost of $500.00. STAFF RECOMMENDATION The Parks and Recreation Commission requests that council approve the expenditure of $500.00 to Mark S. Balay, AIA of BALAY ARCHITECTS to produce preliminary plans for Lowell Park Bathroom Facilities upgrades. The money could be spent out of the Lowell Park Improvement Reserves or Park Improvements CIP carry over. he %nian 3'aloi st.StLfl* ter, 11=100601 ab'o8, 1985. 2744 iooamotfre id ono of the hti ptuvaAll Duluth Reil'Bo434 Ca11acted'b7 7obn. mk,;,]?Zwtograppha:; 9 illasto iESAaoemta 9.$.A. girtoxibal °aollsotiou No.216 Page 1 of 1 http: // collections. mnhs. org/ visiislresources /VRDbimages /pf005/0305127 jpg 7/20/2010 Page 1 of 1 http: // collections. mnhs. org/ visualresourcesNRDbimages /pf021/pfn21965 jpg 7/20/2010 CITY OF STILLWATER, MINNESOTA 2009 RESERVES (Bond Preceeds) The City funds its capital purchases with capital outlay bond proceeds which are issued annually and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects /funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2009): PROJECT DESCRIPTION Lowell Park Improvement Lowell Park Improvement Lowell Park Improvement Fire Engine* Fire Engine* BUDGET AMOUNT YEAR IN RESERVES 2001 2002 2003 2007 2008 Pedestrian Plaza 2005 Refrigeration Retrofit* 2008 Soccer Field Turf* Soccer Field Turf* Soccer Field Turf* 2006 2007 2008 *Projects that also have funding included in the $180,000 $175,000 $165,000 $75,000 $100,000 $375,000 EXPECTED YEAR OF FUNDING SOURCE FUND PURCHASE 2001 CO Bonds 2002 CO Bonds 2003 CO Bonds 423 2010 423 2010 420 2010 2007 CO Bonds 407 2010 2008 CO Bonds 408 2010 2005 CO Bonds 405 2011 $60,000 2008 CO Bonds 408 2010 $60,000 $60,000 $60,000 2009 Capital 128 Outlay. 2006 CO Bonds 2007 CO Bonds 2008 CO Bonds See pages 123 -125. 416 2010 407 2010 408 2010 CITY OF STILLWATER, MINNESOTA 2009 CAPITAL OUTLAY DEPARTMENT LIBRARY FUND Operations Computer Replacement Program Printer Replacement Cabling Laptop Computers SelfCheck System Software Public Computer Stations Audiovisual Equipment Total Library Operations Plant Building Monitoring Improvement Total Library Plant TOTAL LIBRARY FUND PARKS Machinery & Equipment (2006 Unspent) Computer Equipment (2007 Unspent) Machinery & Equipment (2008 Unspent) Trail Improvements Park Improvements Trail Improvements Millbrook Park Lawn Tractor Trurf Replacement -Teddy Bear Park (2011 Purchase) TOTAL PARKS FUND SANITARY SEWER FUND Lift Station improvements (2004 Unspent) Sewer Lining (2007 Unspent) Sewer Lining (2008 Unspent) Lift Station Upgrades (2008 Unspent) Computer Replacement (2008 Unspent) Sewer Van (2008 Unspent) Sewer Camera (2008 Unspent) Telementry Workstation Lift Station Upgrades Reline Sanitary Trunk Sewers TOTAL SANITARY SEWER FUND UNBONDED) STORM SEWER FUND Surface Water Monument (MS4) Street Sweeper TOTAL STORM SEWER FUND (UNBONDED) TOTAL 2009 CAPITAL OUTLAY COMPUTER EQUIPMENT requested by MIS APPROVED FUNDING SOURCE 23,000 3,000 1,000 2,000 24,000 1,000 5,000 2,500 61,500 ACCOUNT NAME 2009 Bonds Computer Equipment 2009 Bonds Computer Equipment 2009 Bonds Computer Equipment 2009 Bonds Computer Equipment 2009 Bonds Machinery & Equipment 2009 Bonds Computer Equipment 2009 Bonds Computer Equipment 2009 Bonds Machinery & Equipment 2,000 2009 Bonds Computer Equipment 2,000 $ 63,500 8,900 1,300 3,300 18,000 80,000 25,000 67,500 45,000 5,000 $ 254,000 2006 Bonds 2007 Bonds 2008 Bonds 2008 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 63,375 Sanitary Sewer Fund 200,000 Sanitary Sewer Fund 200,000 Sanitary Sewer Fund 60,000 Sanitary Sewer Fund 1,200 Sanitary Sewer Fund 58,387 Sanitary Sewer Fund 4,172 Sanitary Sewer Fund 7,000 Sanitary Sewer Fund 60,000 Sanitary Sewer Fund 200,000 Sanitary Sewer Fund $ 854,134 185,000 Storm Sewer Fund $ 185,000 $ 2,855,034 $ 176,200 125 Machinery & Equipment Computer Equipment Machinery & Equipment Improvements Improvements Improvements Improvements Machinery & Equipment Improvements Improvements improvements Improvements Improvements Computer Equipment Automotive Equipment Machinery & Equipment Computer Equipment Improvements Improvements Machinery & Equipment Existing bathroom - Buried 3 ft into ground - Constantly damp Inside the Bathrooms - Outdated Amenities - Poor Aesthetics Utility Closet - Insufficient work space - No floor drain THE BIRTHPLACE OF MINNESOTA APPLICATION FOR PERMIT TO SELL Permit No 2010 -- 227 Organization Organization Type (Individual, For - Profit, or Non - Profit Individual Location Lily Lake Park First Name Tom Address 704 Harriet Drive City Stillwater Last Name Linhoff State MN Zip 55082 Mailing Address (if different than above) Daytime Phone 755 -9220 Other Phone Event (softball game, wedding, etc. Ball Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day Friday, August 27, 2010 Ending Day Sunday, August 29, 2010 Selling of Beer 3 -2 Selling of Beer (over 3 -2)* Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control Date of Birth: Beginning Time 1:00 PM Ending Time 8:00 PM Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued H Approved by City Council on CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson Assistant City Engineer DATE: August 11, 2010 SUBJECT: 2010 Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Projects 2010 -02 and 2010 -07, both in L.I. 388 DISCUSSION: The projects are completed except for restoration, signage, and completion of rain gardens. Project costs are projected to come in below the engineer's estimate presented in the feasibility study. It is proposed that the final assessments be lowered by 14.4% from the preliminary assessments. The assessment period would be 10 years at an interest rate of 4.5 %. To date we have not received any letters of objection to the assessments. The table below shows the proposed reductions: Deferred assessments are proposed at 2101 Oak Glen Trail, 1406 1st Street North, and 704 South 3rd Street. The deferred assessments would only be recovered if the parcels are built upon and would decrease by 1 /25th (4 %) each year in accordance with the life expectancy of the street. If the deferred assessment parcel is not built upon within 25 years, the deferred assessment would terminate. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, adopt the attached assessment rolls for the 2010 Street Improvement Project and 2010 Supplementary Street Improvement Project as submitted, and authorize the deferred assessments. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2010- , RESOLUTION ADOPTING ASSESSMENT FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02, L.I. 388) AND 2010 SUPPLEMENTARY STREET IMPROJECT (PROJECT 2010 -07, ALSO IN L.I. 388) and pass a motion adopting Resolution No. 2010- , RESOLUTION ADOPTING THE DEFERRED ASSESSMENT FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02, L.I. 388) Preliminary Assessment Proposed Final Assessment Reclaimed streets $4,064 $3,478 Mill and overlay streets $1,658 $1,419 Mulberry mill /overlay (5% deduct) $1,575 $1,348 Deferred assessments are proposed at 2101 Oak Glen Trail, 1406 1st Street North, and 704 South 3rd Street. The deferred assessments would only be recovered if the parcels are built upon and would decrease by 1 /25th (4 %) each year in accordance with the life expectancy of the street. If the deferred assessment parcel is not built upon within 25 years, the deferred assessment would terminate. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, adopt the attached assessment rolls for the 2010 Street Improvement Project and 2010 Supplementary Street Improvement Project as submitted, and authorize the deferred assessments. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2010- , RESOLUTION ADOPTING ASSESSMENT FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02, L.I. 388) AND 2010 SUPPLEMENTARY STREET IMPROJECT (PROJECT 2010 -07, ALSO IN L.I. 388) and pass a motion adopting Resolution No. 2010- , RESOLUTION ADOPTING THE DEFERRED ASSESSMENT FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02, L.I. 388) RESOLUTION ADOPTING ASSESSMENT FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07) L.I. 388 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment on the 2010 Street Improvement Project and 2010 Supplementary Street Improvement Project for the following properties. Properties abutting Oak Glen Trail, Oak Glen Drive, Oak Glen Lane, Swenson Lane, Oak Glen Place, Oak Glen Crescent, Oak Glen Court, Oak Glen Circle, Sunnyslope Lane, Heifort Court, McKusick Road Court North, Birchwood Drive, West Linden Street from Echo Lane to west end, Echo Lane, Lookout Street, Sterling Way, 2nd Street North from Wilkins Street to River Heights Drive, 4th Street South from Orleans Street to Willard Street, Mulberry Street between Everett Street and 4th Street and Pine Tree Trail between Pine Street and Olive Street; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2011, and shall bear interest at the rate of four and one half percent (41/2%) per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2010. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2010. If the assessment is not paid by November 15, 2010, accrued interest from the date of the adoption of the assessment roll through December 31, 2010 will be added with the first installment due in 2011. If payment is not received by November 15, 2010, the amount listed above will be collected over a 10 -year period with interest added at 4'/2% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 17th day of August 2010. ATTEST: Ken Harycki, Mayor Diane Ward, City Clerk RESOLUTION ADOPTING DEFERRED ASSESSMENTS FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02, L.I. 388) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2010 Street Improvement Project for the following property. Geocode Address Deferred charge 2003020210045 2101 OAK GLEN TRAIL $3,478.78 2103020430095 1406 1ST STREET NORTH $709.62 3303020110070 704 SOUTH 3RD STREET $709.62 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the deferred assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The deferred street assessment would be collected when a parcel is built on at the time that a building permit is approved. The deferred assessment will decrease by 4% each year and would terminate if the parcel is not built upon within 25 years. 3. The deferred assessments for these properties shall be filed with the office of county recorder. Adopted by the council this 17th day of August 2010. Ken Harycki, Mayor ATTEST Diane F. Ward, City Clerk ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST RATE FINAL ASSESSMENT ROLL 2010 SUPPLEMENTARY STREET PROJECT (2010 -07) L.I. NUMBER 388 ASSESSMENT RATE: Mulberry Assessment Rate Pine Tree Trail Assessment Rate Mulberry Footage Rate $1,348 $3,479 $14.23 GEO TAXPAYER NAME TAXPAYER STREET CITY STATE ZIP UNITS ASMT PROPERTY ADDRESS 2803020130152 RICHARD L HUELSMANN 101 PINE ST W STILLWATER MN 55082 0.5 $674.10 224 4TH ST N 2803020130169 JOZINE H BIESSENER TRS 306 4TH ST N STILLWATER MN 55082 0.5 $674.10 306 4TH ST N 2803020240107 IND SCH DIST #834 1875 S GREELEY ST STILLWATER MN 55082 382 $5,434.61 614 MULBERRY ST W 2803020240108 ERIC & RACHEL HANSEN 506 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 506 MULBERRY ST W 2803020240109 MARK T & JOAN C MIKKELSON 504 MULBERRY ST W STILLWATER MN 55082 0.5 $674.10 504 MULBERRY ST W 2803020240111 PETER J HOYEM 424 MULBERRY ST W STILLWATER MN 55082 0.5 $674.10 424 MULBERRY ST W 2803020240112 DENNIS L & JULIANNE PEDERSON 422 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 422 MULBERRY ST W 2803020240113 WILLIAM M & MARY SCHEEL 414 W MULBERRY ST STILLWATER MN 55082 1 $1,348.20 414 MULBERRY ST W 2803020240114 DONALD C & BERTHA M MILLER 410 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 410 MULBERRY ST W 2803020240115 WILFRED R & EVELYN M BUHL 406 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 406 MULBERRY ST W 2803020310024 DAVID & SHELIA INMAN 507 W MULBERRY ST STILLWATER MN 55082 1 $1,348.20 507 MULBERRY ST W 2803020310025 COLLEEN SULLIVAN 503 MULBERRY ST W STILLWATER MN 55082 0.5 $674.10 503 MULBERRY ST W 2803020310026 LUKE & RACHEL ELLIS 513 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 513 MULBERRY ST W 2803020310027 JULIA H JAMES 517 W MULBERRY ST STILLWATER MN 55082 0.5 $674.10 517 MULBERRY ST W 2803020310041 ARLENE LOEBER & JOYCE WARNER 238 MARTHA ST N STILLWATER MN 55082 0.5 $674.10 238 MARTHA ST N 2803020310043 HARRY D & LEIGH M GRAY 231 EVERETT ST N STILLWATER MN 55082 0.5 $674.10 231 EVERETT ST N 2803020310150 ERIK & KATHLEEN DAILEY SKON 233 HARRIET ST N STILLWATER MN 55082 0.5 $674.10 233 HARRIET ST N 2803020310151 ERIC D & PATRICIA E OLSON 415 MULBERRY ST W STILLWATER MN 55082 1 $1,348.20 415 MULBERRY ST W 2903020430009 THERESA A MAY 1723 W OLIVE ST STILLWATER MN 55082 0.5 $1,739.39 1723 OLIVE ST W 2903020430019 SUSAN L BARRY & BRYAN M ARMITAGE 433 PINE TREE TRL STILLWATER MN 55082 0.5 $1,739.39 433 PINE TREE TRL 2903020430020 BRADLEY A & JUDETH A MEINKE 417 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 417 PINE TREE TRL 2903020430021 DANIEL T HANNAH & KATHLEEN FESTE 411 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 411 PINE TREE TRL 2903020430032 GARY L & SUSAN C KALOW 406 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 406 PINE TREE TRL 2903020430036 TODD J REICH & SUSAN L ROWE 422 PINE TREE TRL STILLWATER MN 55082 0.5 $1,739.39 422 PINE TREE TRL 2903020430037 DAVID N & DEBBIE J PIKE 414 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 414 PINE TREE TRL 2903020430038 RICHARD KLATT & VANESSA KILLEN 1807 OLIVE ST W STILLWATER MN 55082 0.5 $1,739.39 1807 OLIVE ST W 2903020430039 BARRY F TUNGSETH 310 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 310 PINE TREE TRL 2903020430043 FEDERAL HOME LOAN MTG GROUP 500 PLANO PKWY CARROLLTON TX 75013 1 $3,478.78 350 PINE TREE TRL 2903020430044 MARK NIEMAN & SUSANNE BRAUN 390 PINE TREE TRL STILLWATER MN 55082 1 $3,478.78 390 PINE TREE TRL ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: • Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 2003020220011 JAMES A & LISA J HOLMQUIST 2310 OAK GLEN CT STILLWATER MN 55082 2310 OAK GLEN CT $3,478.78 $3,478.78 2003020220012 JUSTIN J & TRACI A O'BRIEN 2330 OAK GLEN CT STILLWATER MN 55082 2330 OAK GLEN CT $3,478.78 $3,478.78 2003020220013 RUSSELL R & KATHLEEN WALKER 2350 OAK GLEN CT STILLWATER MN 55082 2350 OAK GLEN CT $3,478.78 $3,478.78 2003020220014 JAMES R & MARY C BOLDT 2370 OAK GLEN TRL STILLWATER MN 55082 2370 OAK GLEN TRL $3,478.78 $3,478.78 2003020220020 'JAMES M & LAUREN M WEBER 2456 OAK GLEN TRL STILLWATER MN 55082 2456 OAK GLEN TRL $1,739.39 $1,739.39 2003020220021 PAUL & ROSALIE GIORDANO 2444 OAK GLEN TRL STILLWATER MN 55082 2444 OAK GLEN TRL $3,478.78 $3,478.78 2003020220022 MARK F BUCKREY & JOAN M ORCHARD 2384 OAK GLEN TRL STILLWATER MN 55082 2384 OAK GLEN TRL $3,478.78 $3,478.78 2003020220023 RICHARD S SHEFCHIK & BARBARA J LUND( 2031 OAK GLEN LN STILLWATER MN 55082 2031 OAK GLEN LN $3,478.78 $3,478.78 2003020220024 MICHAEL H PARKER & MICHELE A PARKER 31 MARYKNOLL DR STILLWATER MN 55082 2351 OAK GLEN TRL $3,478.78 $3,478.78 2003020220025 GEORGE J & SARA J BRUEHL 2241 OAK GLEN TRL STILLWATER MN 55082 2241 OAK GLEN TRL $3,478.78 $3,478.78 2003020220026 TRENT G & JANINE E PETERSON 2221 OAK GLEN TRL STILLWATER MN 55082 2221 OAK GLEN TRL $3,478.78 $3,478.78 2003020220027 ROBERT W NELSON & JANICE K REVLAND 2191 OAK GLEN TRL STILLWATER MN 55082 2191 OAK GLEN TRL $3,478.78 $3,478.78 2003020220028 JOHN T & MARGOT N MURPHY 2171 OAK GLEN TRL STILLWATER MN 55082 2171 OAK GLEN TRL $3,478.78 $3,478.78 2003020220029 JAMES R & ANN M KOCHSIEK 2151 OAK GLEN TRL STILLWATER MN 55082 2151 OAK GLEN TRL $3,478.78 $3,478.78 2003020230003 ANGELA M HADRITS 1740 HEIFORT CT STILLWATER MN 55082 1740 HEIFORT CT $1,419.25 $1,419.25 2003020230004 BRUCE E KNOTT & STEPHEN E OXBOROUG 1780 HEIFORT CT STILLWATER MN 55082 1780 HEIFORT CT $1,419.25 $1,419.25 2003020230005 BRIAN K & SUZANNE E BLOCK 1800 HEIFORT CT STILLWATER MN 55082 1800 HEIFORT CT $1,419.25 $1,419.25 2003020230006 PAUL P & LYNN E WEILER 1820 HEIFORT CT STILLWATER MN 55082 1820 HEIFORT CT $1,419.25 $1,419.25 2003020230007 TIMOTHY M & KAREN J RASSMUSSEN 1840 HEIFORT CT STILLWATER MN 55082 1840 HEIFORT CT $1,419.25 $1,419.25 2003020230008 RICHARD F & STACEY K JUNGHANS 1860 HEIFORT CT STILLWATER MN 55082 1860 HEIFORT CT $2,449.02 $2,449.02 2003020230009 RAYMOND F & PATRICIA DANISCH 1900 OAK GLEN TRL STILLWATER MN 55082 1900 OAK GLEN TRL $1,739.39 $1,739.39 2003020230010 JEFFREY M & TAMMIE CHRISTIAN 1910 OAK GLEN TRL STILLWATER MN 55082 1910 OAK GLEN TRL $3,478.78 $3,478.78 2003020230011 JOSEPH P & NANCY H KIOLBASA 1920 OAK GLEN TRL STILLWATER MN 55082 1920 OAK GLEN TRL $3,478.78 $3,478.78 2003020230012 ERIC ARNOLD & MARY KNUTESON 1930 OAK GLEN TRL STILLWATER MN 55082 1930 OAK GLEN TRL $3,478.78 $3,478.78 2003020230013 PETER K & SUSAN E JOHNSON 1940 OAK GLEN TRL STILLWATER MN 55082 1940 OAK GLEN TRL $3,478.78 $3,478.78 $3,478.78 2003020230014 MARK & KRISTINE OLSON 1950 OAK GLEN TRL STILLWATER MN 55082 1950 OAK GLEN TRL $3,478.78 2003020230015 ROBERT A & ELIZABETH VILLESVIK 1960 OAK GLEN TRL STILLWATER MN 55082 1960 OAK GLEN TRL $3,478.78 $3,478.78 2003020230016 CRAIG E & CHERYL J COLTON 1970 OAK GLEN TR STILLWATER MN 55082 1970 OAK GLEN TRL $3,478.78 $3,478.78 2003020230017 E JOSEPH CLUDY 1980 OAK GLEN TRL STILLWATER MN 55082 1980 OAK GLEN TRL $3,478.78 $3,478.78 2003020230018 MICHAEL M & JAANA A NYSTROM 1990 OAK GLEN TRAIL STILLWATER MN 55082 1990 OAK GLEN TRL $3,478.78 $3,478.78 $3,478.78 2003020230019 GREGORY M & DAWN M BAUER 2010 OAK GLEN TR STILLWATER MN 55082 2010 OAK GLEN TRL $3,478.78 2003020230020 THOMAS F & TEGEN R KRAEMER 2030 OAK GLEN TRL STILLWATER , MN 55082 2030 OAK GLEN TRL $3,478.78 $3,478.78 2003020230021 STEPHEN C & DEBORAH TOMASINI 2050 OAK GLEN TR STILLWATER MN 55082 2050 OAK GLEN TRL $3,478.78 53,478.78 2003020230022 DENNIS J & BARBARA COUNTRYMAN 2070 OAK GLEN TRL STILLWATER MN 55082 2070 OAK GLEN TRL $3,478.78 $3,478.78 2003020230023 LARRY A & BARBARA A HARPER 1995 OAK GLEN TR STILLWATER MN 55082 1995 OAK GLEN TRL $3,478.78 $3,478.78 2003020230024 LARRY D & BETTY L JANASZAK 1745 HEIFORT CT STILLWATER MN 55082 1745 HEIFORT CT $1,419.25 $1,419.25 2003020230025 MARK P & NANCY FJESTAD 1765 HEIFORT CT STILLWATER MN 55082 1765 HEIFORT CT $1,419.25 $1,419.25 2003020230026 CHARLES H & LOUISE E STEVENS 1785 HEIFORT CT STILLWATER MN 55082 1785 HEIFORT CT $1,419.25 $1,419.25 2003020230027 ROGER A & MARCY A LAABS 1801 HEIFORT CT STILLWATER MN 55082 1801 HEIFORT CT $1,419.25 $1,419.25 2003020230028 DANIEL P NELSON & MELANIE J MCCARTH) 1821 HEIFORT CT STILLWATER MN 55082 1821 HEIFORT CT $1,419.25 $1,419.25 2003020230029 THOMAS H & ERIN K LISLE 1841 HEIFORT CT STILLWATER MN 55082 1841 HEIFORT CT $1,419.25 $1,419.25 2003020230030 BYRON D JR & MEREDITH C FAIR 1861 HEIFORT CT STILLWATER MN 55082 1861 HEIFORT CT $2,449.02 $2.449.02 2003020230031 JAMES 8 & THERESE J LARSON 1935 OAK GLEN TRL STILLWATER MN 55082 1935 OAK GLEN TRL $3,478.78 $3.478.78 2003020230032 ERIC J KING 1945 OAK GLEN TRL STILLWATER MN 55082 1945 OAK GLEN TRL $3,478.78 $3.478.78 2003020230033 THOMAS A & CLARA S GROVE 1955 OAK GLEN TRL STILLWATER MN 55082 1955 OAK GLEN TRL $3,478.78 $3,478.78 2003020230034 DENNIS R & ELLIE M UPPMAN 1965 OAK GLEN STILLWATER MN 55082 1965 OAK GLEN TRL $3,478.78 $3,478.78 2003020230035 JEFFREY S & LORI KLARICH PO BOX 881 STILLWATER MN 55082 1975 OAK GLEN TRL $3,478.78 $3.478.78 2003020230036 LYNN GABRIEL 1985 OAK GLEN TR STILLWATER MN 55082 1985 OAK GLEN TRL $3,478.78 $3,478.78 2003020230037 TODD A & ANN BUTTERFIELD 1746 MCKUSICK RD CT N STILLWATER MN 55082 1746 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230038 BRADFORD M & RACHELLE PUTNAM 1754 MCKUSICK ROAD CT N STILLWATER MN 55082 1754 MCKUSICK RD CT N $1,419.25 $1.419.25 2003020230039 WILLIAM H & MARY JO WEBER 1758 MCKUSICK ROAD CT N STILLWATER MN 55082 1758 MCKUSICK RD CT N $1,419.25 $1,41925 2003020230040 GARY L & LUCIA A PEARSON 1764 MCKUSICK ROAD CT N STILLWATER MN 55082 1764 MCKUSICK RD CT N $1,419.25 $1.419.25 2003020230041 ALLAN G & LORNA L PARKER 1776 MCKUSICK ROAD CT N STILLWATER MN 55082 1776 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230042 JOHN F & GERALDINE S EDMAN 1788 MCKUSICK ROAD CT N STILLWATER MN 55082 1788 MCKUSICK RD CT N $1,419.25 $1.419.25 2003020230043 WILLIAM J & ELIZABETH KLEIN 1794 MCKUSICK ROAD CT N STILLWATER MN 55082 1794 MCKUSICK RD CT N $1,419.25 $1,41925 2003020240003 BRYAN K & ANGELA L FARRIS 1720 MCKUSICK ROAD CT N STILLWATER MN 55082 1720 MCKUSICK RD CT N $709.62 $709.62 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRE 1 TOTAL 2003020210006 MICHAEL J & ALICE A OLSON 2020 OAK GLEN LN STILLWATER MN 55082 2020 OAK GLEN LN $3,478.78 $3,478.78 2003020210007 ROBERT S & STEPHANIE SHAFFER 2000 OAK GLEN LN STILLWATER MN 55082 2000 OAK GLEN LN $3,478.78 $3,478.78 2003020210008 PATRICK C LUND 1940 OAK GLEN LN STILLWATER MN 55082 1940 OAK GLEN LN $3,478.78 $3,478.78 2003020210009 STEVEN J & MARY JO MCMAN 1920 OAK GLEN LN STILLWATER MN 55082 1920 OAK GLEN LN $3,478.78 $3,478.78 2003020210010 ALAN L & SANDRA L DONNOHUE 1900 OAK GLEN LN STILLWATER MN 55082 1900 OAK GLEN LN $3,478.78 $3,478,78 2003020210011 VICTORIA A & CHRISTOPHER WEISS 1880 OAK GLEN LN STILLWATER MN 55082 1880 OAK GLEN LN $3,478.78 $3,478.78 2003020210012 JAMIE A NIKOSCH 1860 OAK GLEN LN STILLWATER MN 55082 1860 OAK GLEN LN $3,478.78 $3,478.78 2003020210013 CHARLES KAISER 2445 OAK GLEN DR STILLWATER MN 55082 2445 OAK GLEN DR $1,739.39 $1,739.39 2003020210014 LOIS H BOHNEN 2385 OAK GLEN DR • STILLWATER MN 55082 2385 OAK GLEN DR $3,478.78 $3,478.78 2003020210015 GARY A PULFORD JR & MICHELLE S PULFC 2375 OAK GLEN DR STILLWATER MN 55082 2375 OAK GLEN DR $3,478.78 $3,478,78 2003020210016 GARY T & MARY E TSCHIDA 2365 OAK GLEN DR STILLWATER MN 55082 2365 OAK GLEN DR $3,478.78 $3,478.78 2003020210017 LAUREL A & MICHAEL B MADDEN 2355 OAK GLEN DR STILLWATER MN 55082 2355 OAK GLEN DR $3,478.78 $3,478.78 2003020210018 MARK J & DEANNA L HOFFMANN 2267 OAK GLEN DR STILLWATER MN 55082 2267 OAK GLEN DR $3,478.78 $3,478.78 2003020210019 PAUL C & JENNIFER M RUSSELL 2249 OAK GLEN DR STILLWATER MN 55082 2249 OAK GLEN DR $3,478.78 $3,478.78 2003020210020 JEFFREY T & KIMBERLY M CRAFT 2221 OAK GLEN DR STILLWATER MN 55082 2221 OAK GLEN DR $3,478.78 $3,478.78 2003020210021 JOHN W & CONNIE K SEIFERT 2157 OAK GLEN DR STILLWATER MN 55082 2157 OAK GLEN DR $3,478.78 $3,478.78 2003020210022 PAUL T JOHNSON 2145 OAK GLEN DR STILLWATER MN 55082 2145 OAK GLEN DR $3,478.78 $3,478.78 2003020210023 BENJAMIN N EASTON 14632 114TH ST CIRCLE N STILLWATER MN 55082 2133 OAK GLEN DR $3,478.78 $3,478.78 2003020210024 STEVEN R & KARI H BARTINGALE 2136 OAK GLEN DR STILLWATER MN 55082 2136 OAK GLEN DR $3,478.78 $3,478.78 2003020210025 JOSEPH M NEWTON 2148 OAK GLEN CRESCENT STILLWATER MN 55082 2148 OAK GLEN CRES $3,478.78 $3,478.78 2003020210026 MICHAEL J NEESON & PATRICIA ANN THON 2160 OAK GLEN CIR STILLWATER MN 55082 2160 OAK GLEN CIR $3,478.78 $3,478.78 2003020210027 CURTIS JON & ELOISE NETTLETON 2172 OAK GLEN CRESCENT STILLWATER MN 55082 2172 OAK GLEN CRES $3,478.78 $3,478.78 2003020210028 TIMOTHY K & DEBORAH J SWANSON 2210 OAK GLEN CRES STILLWATER MN 55082 2210 OAK GLEN ORES $3,478.78 $3,478.78 2003020210029 GREG A & DEPHNE A H ABRAMSON 2230 OAK GLEN CRESCENT STILLWATER MN 55082 2230 OAK GLEN CRES $3,478.78 $3,478.78 2003020210030 MARGARET M WEIDES 2250 OAK GLEN DR STILLWATER MN 55082 2250 OAK GLEN DR $3,478.78 $3,478,78 2003020210031 MARK WILLIAM & MARY C PETERS 1881 OAK GLEN LN STILLWATER MN 55082 1881 OAK GLEN LN $3,478.78 $3,478.78 2003020210032 DAVID G AND KATHRYN J FRIEND 1901 OAK GLEN LN STILLWATER MN 55082 1901 OAK GLEN LN $3,478.78 $3,478.78 2003020210033 GARY E & PEGGY 0 TALBOT 1921 OAK GLEN TRL STILLWATER MN 55082 1921 OAK GLEN LN $3,478.78 $3,478.78 2003020210034 MICHAEL J & RHONDA S RUFFINI 1941 OAK GLEN LN STILLWATER MN 55082 1941 OAK GLEN LN $3,478.78 $3,478.78 2003020210035 TIMOTHY A & GINA F HOWARD 2001 OAK GLEN LN STILLWATER MN 55082 2001 OAK GLEN LN $3,478.78 $3,478.78 2003020210036 STEPHEN S & REBECCA A CARTER 2021 OAK GLEN LN STILLWATER MN 55082 2021 OAK GLEN LN $3,478.78 $3,478.78 2003020210044 CHRISTOPHER & MICHELLE STOBER 2131 OAK GLEN TRL STILLWATER MN 55082 2131 OAK GLEN TRL $3,478.78 $3,478.78 2003020210045 STEVEN'S CUSTOM HOMES INC 3416 EBBA ST WHITE BEAR LAKE MN 55110 2101 OAK GLEN TRL $3,478.78 $3,478.78 2003020210046 JOHN A & LINDA K DUFRESNE 2020 SWENSON ST STILLWATER MN 55082 2020 SWENSON ST $3,478.78 $3,478.78 2003020210047 ROLAND L & MICHELE MOSSBERG 2002 SWENSON ST STILLWATER MN 55082 2002 SWENSON ST $3,478.78 $3,478.78 2003020210048 DANIEL NORDQUIST 1942 SWENSON ST STILLWATER MN 55082 1942 SWENSON ST $3,478.78 $3,478.78 2003020210049 DAWN M BIGELOW & THEODORE SOSNIEC 1922 SWENSON ST STILLWATER MN 55082 1922 SWENSON ST $3,478.78 $3,478.78 2003020210050 BANK OF NEW YORK TRS ATTN COUNTRYV 400 COUNTRYWIDE WAY #S\ SIMI VALLEY CA 93065 1902 SWENSON ST $3,478.78 $3,478.78 2003020210051 SOPHIA A & EUGENE D BARTKEY 1882 SWENSON ST STILLWATER MN 55082 1882 SWENSON ST $3,478.78 $3,478.78 2003020210052 JOHN A & KELLY S GREEN 1862 SWENSON ST STILLWATER MN 55082 1862 SWENSON ST $3,478.78 $3.478.78 2003020210053 PETER J ORPUT & 2389 OAK GLEN TRL STILLWATER MN 55082 2389 OAK GLEN TRL $3,478.78 $3,478.78 2003020210054 DANIEL J & AMY H STOFFER 2003 SWENSON ST STILLWATER MN 55082 2003 SWENSON ST $3,478.78 $3,478.78 2003020210055 LINDA NEUBER - FOLLETT 1943 SWENSON ST STILLWATER MN 55082 1943 SWENSON ST $3,478.78 $3,478.78 2003020210056 ROBERT M & KRISTY L KROENING 1923 SWENSON ST STILLWATER MN 55082 1923 SWENSON ST $3,478.78 $3,478.78 2003020210057 KELLY A MCMAHON 1903 SWENSON ST STILLWATER MN 55082 1903 SWENSON ST $3,478.78 $3,478,78 2003020210058 JON & MICHELLE HILL 1883 SWENSON ST STILLWATER MN 55082 1883 SWENSON ST $3,478.78 $3,478.78 2003020210059 RYAN ERIC & MELANIE A HOFF 1863 SWENSON ST STILLWATER MN 55082 1863 SWENSON ST $3,478.78 $3,478.78 2003020220002 DALLAS D & V EILEEN ZIMMERMAN 2100 OAK GLEN TR STILLWATER MN 55082 2100 OAK GLEN TRL $3,478.78 $3,478.78 2003020220003 TIMOTHY M & SAPRYNA D BALSTAD 2140 OAK GLEN TRL STILLWATER MN 55082 2140 OAK GLEN TRL $3,478.78 83,478.78 2003020220004 BRADLEY N SEUM & NATALIE J WATERS SE 2160 OAK GLEN TRL STILLWATER MN 55082 2160 OAK GLEN TRL $3,478.78 $3,478.78 2003020220005 STEVEN R & DENISE M SEEMAN 2180 OAK GLEN CIR STILLWATER MN 55082 2180 OAK GLEN CIR $3,478.78 $3,478.78 2003020220006 GEORGE B & JOSEPHINE G VANIA 2200 OAK GLEN CIR STILLWATER MN 55082 2200 OAK GLEN CIR $3,478.78 83,478.78 2003020220007 TIMOTHY 0 & SANDRA F THOMPSON 2230 OAK GLEN TRL STILLWATER MN 55082 2230 OAK GLEN TRL $3,478.78 $3,478.78 2003020220008 THOMAS B & PATRICIA F HOOLEY 2250 OAK GLEN CT STILLWATER MN 55082 2250 OAK GLEN CT $3,478.78 $3,478.78 2003020220009 NANCY A MARTIN 2270 OAK GLEN CT STILLWATER MN 55082 2270 OAK GLEN CT $3,478.78 $3,478.78 2003020220010 LORI BETH & DAVID J SEITZ 2300 OAK GLEN CT STILLWATER MN 55082 2300 OAK GLEN CT $3,478.78 $3,478.78 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: • Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 2003020220011 JAMES A & LISA J HOLMQUIST 2310 OAK GLEN CT STILLWATER MN 55082 2310 OAK GLEN CT $3,478.78 $3,478.78 2003020220012 JUSTIN J & TRACI A O'BRIEN 2330 OAK GLEN CT STILLWATER MN 55082 2330 OAK GLEN CT $3,478.78 $3,478.78 2003020220013 RUSSELL R & KATHLEEN WALKER 2350 OAK GLEN CT STILLWATER MN 55082 2350 OAK GLEN CT $3,478.78 $3,478.78 2003020220014 JAMES R & MARY C BOLDT 2370 OAK GLEN TRL STILLWATER MN 55082 2370 OAK GLEN TRL $3,478.78 $3,478.78 2003020220020 JAMES M & LAUREN M WEBER 2456 OAK GLEN TRL STILLWATER MN 55082 2456 OAK GLEN TRL $1,739.39 $1,739.39 2003020220021 PAUL & ROSALIE GIORDANO 2444 OAK GLEN TRL STILLWATER MN 55082 2444 OAK GLEN TRL $3,478.78 $3,478.78 2003020220022 MARK F BUCKREY & JOAN M ORCHARD 2384 OAK GLEN TRL STILLWATER MN 55082 2384 OAK GLEN TRL $3,478.78 $3,478.78 2003020220023 RICHARD S SHEFCHIK & BARBARA J LUND( 2031 OAK GLEN LN STILLWATER MN 55082 2031 OAK GLEN LN $3,478.78 $3,478.78 2003020220024 MICHAEL H PARKER & MICHELE A PARKER 31 MARYKNOLL DR STILLWATER MN 55082 2351 OAK GLEN TRL $3,478.78 $3,478.78 2003020220025 GEORGE J & SARA J BRUEHL 2241 OAK GLEN TRL STILLWATER MN 55082 2241 OAK GLEN TRL $3,478.78 $3,478.78 2003020220026 TRENT G & JANINE E PETERSON 2221 OAK GLEN TRL STILLWATER MN 55082 2221 OAK GLEN TRL $3,478.78 $3,478.78 2003020220027 ROBERT W NELSON & JANICE K REVLAND 2191 OAK GLEN TRL STILLWATER MN 55082 2191 OAK GLEN TRL $3,478.78 $3,478.78 2003020220028 JOHN T & MARGOT N MURPHY 2171 OAK GLEN TRL STILLWATER MN 55082 2171 OAK GLEN TRL $3,478.78 $3,478.78 2003020220029 JAMES R & ANN M KOCHSIEK 2151 OAK GLEN TRL STILLWATER MN 55082 2151 OAK GLEN TRL $3,478.78 $3,478.78 2003020230003 ANGELA M HADRITS 1740 HEIFORT CT STILLWATER MN 55082 1740 HEIFORT CT $1,419.25 $1,419.25 2003020230004 BRUCE E KNOTT & STEPHEN E OXBOROUd 1780 HEIFORT CT STILLWATER MN 55082 1780 HEIFORT CT $1,419.25 $1,419.25 2003020230005 BRIAN K & SUZANNE E BLOCK 1800 HEIFORT CT STILLWATER MN 55082 1800 HEIFORT CT $1,419.25 $1,419.25 2003020230006 PAUL P & LYNN E WEILER 1820 HEIFORT CT STILLWATER MN 55082 1820 HEIFORT CT $1,419.25 $1 419.25 2003020230007 TIMOTHY M & KAREN J RASSMUSSEN 1840 HEIFORT CT STILLWATER MN 55082 1840 HEIFORT CT $1,419.25 $1,419.25 2003020230008 RICHARD F & STACEY K JUNGHANS 1860 HEIFORT CT STILLWATER MN 55082 1860 HEIFORT CT $2,449.02 $2,449.02 2003020230009 RAYMOND F & PATRICIA DANISCH 1900 OAK GLEN TRL STILLWATER MN 55082 1900 OAK GLEN TRL $1,739.39 $1,739.39 2003020230010 JEFFREY M & TAMMIE CHRISTIAN 1910 OAK GLEN TRL STILLWATER MN 55082 1910 OAK GLEN TRL $3,478.78 $3,478.78 2003020230011 JOSEPH P & NANCY H KIOLBASA 1920 OAK GLEN TRL STILLWATER MN 55082 1920 OAK GLEN TRL $3,478.78 $3,478.78 2003020230012 ERIC ARNOLD & MARY KNUTESON 1930 OAK GLEN TRL STILLWATER MN 55082 1930 OAK GLEN TRL $3,478.78 $3,478.78 2003020230013 PETER K & SUSAN E JOHNSON 1940 OAK GLEN TRL STILLWATER MN 55082 1940 OAK GLEN TRL $3,478.78 $3,478.78 2003020230014 MARK & KRISTINE OLSON 1950 OAK GLEN TRL STILLWATER MN 55082 1950 OAK GLEN TRL $3,478.78 $3,478.78 2003020230015 ROBERT A & ELIZABETH VILLESVIK 1960 OAK GLEN TRL STILLWATER MN 55082 1960 OAK GLEN TRL $3,478.78 $3,478.78 2003020230016 CRAIG E & CHERYL J COLTON 1970 OAK GLEN TR STILLWATER MN 55082 1970 OAK GLEN TRL $3,478.78 $3,478.78 2003020230017 E JOSEPH CLUDY 1980 OAK GLEN TRL STILLWATER MN 55082 1980 OAK GLEN TRL $3,478.78 $3,478.78 2003020230018 MICHAEL M & JAANA A NYSTROM 1990 OAK GLEN TRAIL STILLWATER MN 55082 1990 OAK GLEN TRL $3,478.78 $3,478.78 2003020230019 GREGORY M & DAWN M BAUER 2010 OAK GLEN TR STILLWATER MN 55082 2010 OAK GLEN TRL $3,478.78 $3,478.78 2003020230020 THOMAS F & TEGEN R KRAEMER 2030 OAK GLEN TRL STILLWATER MN 55082 2030 OAK GLEN TRL $3,478.78 $3,478.78 2003020230021 STEPHEN C & DEBORAH TOMASINI 2050 OAK GLEN TR STILLWATER MN 55082 2050 OAK GLEN TRL $3,478.78 $3,478.78 2003020230022 DENNIS J & BARBARA COUNTRYMAN 2070 OAK GLEN TRL STILLWATER MN 55082 2070 OAK GLEN TRL $3,478.78 $3,478.78 2003020230023 LARRY A & BARBARA A HARPER 1995 OAK GLEN TR STILLWATER MN 55082 1995 OAK GLEN TRL $3,478.78 $3,478.78 2003020230024 LARRY D & BETTY L JANASZAK 1745 HEIFORT CT STILLWATER MN 55082 1745 HEIFORT CT $1,419.25 $1,419.25 $1,419.251 2003020230025 MARK P & NANCY FJESTAD 1765 HEIFORT CT STILLWATER MN 55082 1765 HEIFORT CT $1,419.25 2003020230026 CHARLES H & LOUISE E STEVENS 1785 HEIFORT CT STILLWATER MN 55082 1785 HEIFORT CT $1,419.25 $1,419.25 2003020230027 ROGER A & MARCY A LAABS 1801 HEIFORT CT STILLWATER MN 55082 1801 HEIFORT CT $1,419.25 $1,419.25 2003020230028 DANIEL P NELSON & MELANIE J MCCARTHI 1821 HEIFORT CT STILLWATER MN 55082 1821 HEIFORT CT $1419.25 $1,419.25 2003020230029 THOMAS H & ERIN K LISLE 1841 HEIFORT CT STILLWATER MN 55082 1841 HEIFORT CT $1,419.25 $1,419.25 2003020230030 BYRON D JR & MEREDITH C FAIR 1861 HEIFORT CT STILLWATER MN 55082 1861 HEIFORT CT $2,449.02 $2,449.02 2003020230031 JAMES B & THERESE J LARSON 1935 OAK GLEN TRL STILLWATER MN 55082 1935 OAK GLEN TRL $3,478.78 $3,478.78 2003020230032 ERIC J KING 1945 OAK GLEN TRL STILLWATER MN 55082 1945 OAK GLEN TRL $3,478.78 $3,478.78 2003020230033 THOMAS A & CLARA S GROVE 1955 OAK GLEN TRL STILLWATER MN 55082 1955 OAK GLEN TRL $3,478.78 $3,478.78 2003020230034 DENNIS R & ELLIE M UPPMAN 1965 OAK GLEN STILLWATER MN 55082 1965 OAK GLEN TRL $3,478.78 $3,478.78 2003020230035 JEFFREY S & LORI KLARICH PO BOX 881 STILLWATER MN 55082 1975 OAK GLEN TRL $3,478.78 $3,478.78 2003020230036 LYNN GABRIEL 1985 OAK GLEN TR STILLWATER MN 55082 1985 OAK GLEN TRL $3,478.78 $3,478.78 2003020230037 TODD A & ANN BUTTERFIELD 1746 MCKUSICK RD CT N STILLWATER MN 55082 1746 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230038 BRADFORD M & RACHELLE PUTNAM 1754 MCKUSICK ROAD CT N STILLWATER MN 55082 1754 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230039 WILLIAM H & MARY JO WEBER 1758 MCKUSICK ROAD CT N STILLWATER MN 55082 1758 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230040 GARY L & LUCIA A PEARSON 1764 MCKUSICK ROAD CT N STILLWATER MN 55082 1764 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230041 ALLAN G & LORNA L PARKER 1776 MCKUSICK ROAD CT N STILLWATER MN 55082 1776 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230042 JOHN F & GERALDINE S EDMAN 1788 MCKUSICK ROAD CT N STILLWATER MN 55082 1788 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020230043 WILLIAM J & ELIZABETH KLEIN 1794 MCKUSICK ROAD CT N STILLWATER MN 55082 1794 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020240003 BRYAN K & ANGELA L FARRIS 1720 MCKUSICK ROAD CT N STILLWATER MN 55082 1720 MCKUSICK RD CT N $709.62 $709.62 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 2003020240004 JAY R & JEAN S COREY 1725 MCKUSICK ROAD CT N STILLWATER MN 55082 1725 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020240005 J JOSEPH & BARBARA K HALLIGAN 1745 MCKUSICK ROAD CT N STILLWATER MN 55082 1745 MCKUSICK RD CT N $1,419.25 $1,419.25 2003020240006 MICHAEL G MERCIER 2005 OAK GLEN TRL STILLWATER MN 55082 2005 OAK GLEN TRL $3,478.78 $3,478.78 2003020240007 ROBERT W JR & SHANNON SWANSON 2025 OAK GLEN TRL STILLWATER MN 55082 2025 OAK GLEN TRL $3,478.78 $3,478.78 2003020240008 MARK A JAST 2045 OAK GLEN TRL STILLWATER MN 55082 2045 OAK GLEN TRL $3,478.78 $3,478.78 2003020240009 SCOTT P BENNETT 2065 OAK GLEN TRL STILLWATER MN 55082 2065 OAK GLEN TRL $3,478.78 $3,478.78 2003020240010 CHRISTOPHER C CLASEN 1951 OAK GLEN PL STILLWATER MN 55082 1951 OAK GLEN PL $3,478.78 $3,478.78 2003020240011 THOMAS F & PAULA J MITCHELL 1941 OAK GLEN PL STILLWATER MN 55082 1941 OAK GLEN PL $3,478.78 $3,478.78 2003020240012 MICHAEL E & ANITA L KRAMER PO BOX 899 STILLWATER MN 55082 1931 OAK GLEN PL $3,478.78 $3,478.78 2003020240013 EDWARD A & ANNETTE T BEACH 1921 OAK GLEN PL STILLWATER MN 55082 1921 OAK GLEN PL $3,478.78 $3,478.78 2003020240014 ANDREW J DUPLESSIS JR & JO A PELTIER- 1911 OAK GLEN PL STILLWATER MN 55082 1911 OAK GLEN PL $3,478.78 $3,478.78 2003020240015 MARK A & SHELLEY W CAMPBELL 1901 OAK GLEN PL STILLWATER MN 55082 1901 OAK GLEN PL $3,478.78 $3,478.78 2003020240016 CARL B & REBECCA B ERICKSON 1861 OAK GLEN DR STILLWATER MN 55082 1861 OAK GLEN DR $3,478.78 $3,478.78 2003020240017 MICHAEL P & JILL M HOULE 1890 OAK GLEN DR STILLWATER MN 55082 1890 OAK GLEN DR $3,478.78 $3,478.78 2003020240018 ROBERT W WICK 1880 OAK GLEN DR STILLWATER MN 55082 1880 OAK GLEN DR $3,478.78 $3,478.78 2003020240019 STEVEN E & COLLEEN ANDERSON 1870 OAK GLEN DR STILLWATER MN 55082 1870 OAK GLEN DR $3,478.78 $3,478.78 2003020240020 GERALD M & MAUREEN L DANIELS 1860 OAK GLEN DR STILLWATER MN 55082 1860 OAK GLEN DR $3,478.78 $3,478.78 2003020240021 NORBERT J & DIANE E DALEIDEN 1850 OAK GLEN DR STILLWATER MN 55082 1850 OAK GLEN DR $3,478.78 $3,478.78 2003020240022 MARK W FUHRMANN & KATHERINE A NELS 1840 OAK GLEN DR STILLWATER MN 55082 1840 OAK GLEN DR $3,478.78 $3,478.78 2003020240023 BRYAN J & JENNIFER L KEMNETZ 1830 OAK GLEN DR STILLWATER MN 55082 1830 OAK GLEN DR $3,478.78 $3,478.78 2003020240024 KENNETH A & GAYENEL H RICE 2063 OAK GLEN DR STILLWATER MN 55082 2063 OAK GLEN DR $3,478.78 $3,478.78 2003020240025 GERALDINE A FREELS 26280 FEATHERSOUND DR PUNTA GORDA FL 33955 2047 OAK GLEN DR $3,478.78 $3,478.78 $3,478.78 2003020240026 DAVID B HARRIS 1902 OAK GLEN DR STILLWATER MN 55082 1902 OAK GLEN DR $3,478.78 2003020240027 RYAN J RUBISCHKO & STEPHANIE J ECKEFI 1914 OAK GLEN DR STILLWATER MN 55082 1914 OAK GLEN DR $3,478.78 $3,478.78 2003020240028 KYLE E & KATIE S PEDERSON 1926 OAKGLEN DR STILLWATER MN 55082 1926 OAK GLEN DR $3,478.78 $3,478.78 2003020240029 JOHN C & BONNIE G TREACY 2024 OAK GLEN DR STILLWATER MN 55082 2024 OAK GLEN DR $3,478.78 $3,478.78 $3,478.78 $3,478.78 2003020240030 LYNDA M & TIMOTHY MCCULLOUGH 2044 OAK GLEN DR STILLWATER MN 55082 2044 OAK GLEN DR $3,478.78 2003020240031 ERIC A & SHELLY K SOLBERG 2064 OAK GLEN DR STILLWATER MN 55082 2064 OAK GLEN DR $3,478.78 2003020240032 WALKER P & SUSAN H KNOX 2074 OAK GLEN DR STILLWATER MN 55082 2074 OAK GLEN DR $3,478.78 $3,478.78 2103020420002 STEVEN 0 & DEBORAH L SCHULTZ 1421 2ND ST N STILLWATER MN 55082 1421 2ND ST N $1,419.25 $1,419.25 2103020420005 JOHN A & KRISTEN S JOHNSON 1575 2ND ST N STILLWATER MN 55082 1575 2ND ST N $1,419.25 $1,419.25 2103020420006 SUSAN J MIKKELSON 1511 N 2ND ST STILLWATER MN 55082 1511 2ND ST N $1,419.25 $1,419.25 2103020420008 TIMOTHY C PETERSON 1505 N 2ND ST STILLWATER MN 55082 1505 2ND ST N $1,419.25 $1,419.25 2103020420048 ADAM R & CHRISTA L NYBERG 1611 2ND STN STILLWATER MN 55082 1611 2ND ST N $1,419.25 $1,419.25 2103020420049 JAMES A SIEVERT TRS & BETTY G SIEVER11615 2ND STN STILLWATER MN 55082 1615 2ND ST N $709.62 $709.62 2103020420056 ANGUS G & REMA G MACDONALD PO BOX 244 STILLWATER MN 55082 1415 2ND ST N $1,419.25 $1,419.25 2103020420062 DANIEL J BERNARD 1605 2ND ST N STILLWATER MN 55082 1605 2ND ST N $1,419.25 $1,419.25 2103020430007 DEBORAH K WALSH 1124 2ND ST N STILLWATER MN 55082 1124 2ND ST N $709.62 $709.62 2103020430009 KERRY TOWNSEND 12585 ARCOLA TRAIL N STILLWATER MN 55082 1116 2ND ST N $1,419.25 $1,419.25 2103020430010 REX L & ANN B MARTIN 1112 2ND ST N STILLWATER MN 55082 1112 2ND ST N $1,419.25 $1,419.25 2103020430011 JASON A & SANDI J MATTOX 1106 2ND ST N STILLWATER MN 55082 1106 2ND ST N $709.62 $709.62 2103020430020 JOHN M & BARBARA J MELSTROM 1101 2ND STN STILLWATER MN 55082 1101 2ND ST N $709.62 $709.62 2103020430021 JENNIFER L HOSEK 1105 2ND ST N STILLWATER MN 55082 1105 2ND ST N $1,419.25 $1,419.25 2103020430023 DONALD H & CATHERINE NEWMAN 1111 2ND STN STILLWATER MN 55082 1111 2ND ST N $1,419.25 $1,419.25 2103020430024 JON ZETTERLUND & LORI MANNING 1121 2ND STN STILLWATER MN 55082 1121 2ND ST N $709.62 $709.62 2103020430025 MARY J ECKBERG 1117 2ND ST N STILLWATER MN 55082 1117 2ND ST N $1,419.25 $1,419.25 2103020430048 MARK R & DEE ANN AUER 204 STILLWATER AVE E STILLWATER MN 55082 204 STILLWATER AVE E $709.62 $709.62 2103020430049 LIZABETH M DAWSON 1213 2ND ST N STILLWATER MN 55082 1213 2ND ST N $1,419.25 $1,419.25 2103020430050 JULIA A KILPATRICK 1209 2ND ST N STILLWATER MN 55082 1209 2ND ST N $1,419.25 $1,419.25 2103020430052 SETAC PROPERTIES 2000 INDUSTRIAL BLVD S, ST STILLWATER MN 55082 1224 2ND ST N $709.62 $709.62 2103020430053 PHYLLIS J GRAMENZ 1214 N 2ND ST STILLWATER MN 55082 1214 2ND ST N $1,419.25 $1,419.25 2103020430054 JEREMY JOHNSTON 1212 2ND ST N STILLWATER MN 55082 1212 2ND . ST N $1,419.25 $1,419.25 2103020430055 DONALD EMPSON & KATHLEEN VADNAIS 1206 2ND ST N STILLWATER MN 55082 1206 2ND ST N $1,419.25 $1,419.25 2103020430056 TIMOTHY D GROSS 1202 2ND ST N STILLWATER MN 55082 1202 2ND ST N $709.62 $709.62 2103020430070 JOHN K O'BRYAN ATTN COUNTRYWIDE HO 7105 CORPORATE DR #PTXC PLANO TX 75024 1320 2ND ST N $1,419.25 $1,419.25 2103020430071 KELLY A REED 1310 2ND ST N STILLWATER MN 55082 1310 2ND ST N $1,419.25 $1,419.25 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: . Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 2103020430072 SHARON R HIGGINS 2395 LEGION LN N LAKE ELMO MN 55042 1316 2ND ST N $1,419.25 $1,419.25 2103020430081 JEFFREY P & GAIL A HUDSON 202 ST CROIX AVE E STILLWATER MN 55082 202 ST CROIX AVE E $709.62 $709.62 2103020430082 MONTY J & TRACY D LYSNE 1315 N 2ND ST STILLWATER MN 55082 1315 2ND ST N $1,419.25 $1,419.25 2103020430083 LAURIE RALEIGH 1319 2ND ST N STILLWATER MN 55082 1319 2ND ST N $709.62 $709.62 2103020430095 WILLIAM MERRITT OR ARTHUR COLEMAN 1406 1ST ST N STILLWATER MN 55082 0 $709.62 $709.62 2103020430106 MORGAN B LIFTO & BENJAMIN DENEEN 1302 2ND ST N STILLWATER MN 55082 1302 2ND ST N $709.62 $709.62 2103020430108 JEFFREY S & HEATHER M SWANSON 203 ST CROIX AVE E STILLWATER MN 55082 203 ST CROIX AVE E $709.62 $709.62 2903020140020 STEPHEN S. AND SUSAN M. RUSSELL 1417 PINE STREET W STILLWATER MN 55082 1220 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140021 JOHN BUEGE & DIANNE K KASENO 1302 LINDEN ST W STILLWATER MN 55082 1302 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140022 STEVEN & CLAIRE ACKERSON 1306 W LINDEN ST STILLWATER MN 55082 1306 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140023 FAYLENE L ZITON 1314 LINDEN ST W STILLWATER MN 55082 1314 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140024 STEVEN J MURTHA 1322 LINDEN ST W STILLWATER MN 55082 1322 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140025 ALAN R TERWEDO & ANN M PUNG- TERWEI 1408 W LINDEN ST STILLWATER MN 55082 1408 LINDEN ST W $1,419.25 $1,141.05 $2,560.30 2903020140027 TIGER HEISE & JILL SCHWENDEMAN 1414 LINDEN ST W STILLWATER MN 55082 1414 LINDEN ST W $709.62 $709.62 2903020140045 GEORGE L & KAREN K THOLE 2114 FAIRMEADOWS RD STILLWATER MN 55082 1504 LINDEN ST W $709.62 $709.62 2903020140046 THOMAS S & MARGARET BROWNSON 1512 WEST LINDEN ST STILLWATER MN 55082 1512 LINDEN ST W $1,419.25 $1,419.25 2903020140048 JILL D & SCOTT W KNEESKERN 1520 LINDEN ST W STILLWATER MN 55082 1520 LINDEN ST W $1,419.25 $1,419.25 2903020140049 MARY E PEREZ 1526 LINDEN ST W STILLWATER MN 55082 1526 LINDEN ST W $1,419.25 $1,419.25 2903020140059 DANIEL J KALUSCHE 325 ECHO LN STILLWATER MN 55082 325 ECHO LN $709.62 $709.62 2903020140060 MERLYN R & BARBARA S KRUSE 319 ECHO LN STILLWATER MN 55082 319 ECHO LN $1,419.25 $1,419.25 2903020140061 JAMES E MULACK 313 ECHO LN STILLWATER MN 55082 313 ECHO LN $1,419.25 $1,419.25 2903020140062 JULIA M BEAGAN 1307 W LINDEN ST STILLWATER MN 55082 1307 LINDEN ST W $1,419.25 $1,419.25 2903020140063 KRISTIN E & LARS E CARLSON 314 ECHO LN STILLWATER MN 55082 314 ECHO LN $1,419.25 $1,419.25 2903020140064 BARBARA L KNUTSON 308 ECHO LN STILLWATER MN 55082 308 ECHO LN $1,419.25 $1,419.25 2903020140065 CHRISTINE LYNN MEADER 1410 LOOKOUT ST STILLWATER MN 55082 1410 LOOKOUT ST $1,419.25 $1,419.25 2903020140066 FREDRICK L & LINDA HOFFBECK 1416 LOOKOUT ST STILLWATER MN 55082 1416 LOOKOUT ST $1,419.25 $1,419.25 2903020140068 HELEN I GOLDBERG 1418 LOOKOUT ST STILLWATER MN 55082 1418 LOOKOUT ST $1,419.25 $1,419.25 2903020140069 EDWARD J & BARBARA A COTONE 1422 LOOKOUT ST STILLWATER MN 55082 1422 LOOKOUT ST $1,419.25 $1,419.25 2903020140070 LINDEN R & WILMA TERWILLIGER 1426 LOOKOUT ST STILLWATER . MN 55082 1426 LOOKOUT ST $1,419.25 $1,419.25 $1,419.25 2903020140071 ROGER G COLBERG 313 BIRCHWOOD DR N STILLWATER MN 55082 313 BIRCHWOOD DR N $1,419.25 2903020140074 JOSEPH M & PAMELA J COTE 1419 W LINDEN ST STILLWATER MN 55082 1419 LINDEN ST - W $1,419.25 $1,419.25 2903020140075 LINDA KAY DOTTE 1415 LINDEN ST W STILLWATER MN 55082 1415 LINDEN ST W $1,419.25 $1,419.25 2903020140076 DAVID D & PAULA M WULFING 1411 LINDEN ST W STILLWATER MN 55082 1411 LINDEN ST W $1,419.25 $1,419.25 2903020140078 DEBRA J MOE 318 BIRCHWOOD DR N STILLWATER MN 55082 318 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020140079 SALLY A SWANSON 314 BIRCHWOOD DR N STILLWATER MN 55082 314 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020140080 CURTIS E & MARY J JACKSON TRS 310 BIRCHWOOD DR N STILLWATER MN 55082 310 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020140081 ALISON SCHMOECKEL 306 BIRCHWOOD DR N STILLWATER MN 55082 306 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020140082 ALBERT E & RUTH C RANUM 317 BIRCHWOOD DR N STILLWATER MN 55082 317 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020140086 AURORA LOAN SERV LLC 2617 COLLEGE PARK DR SCOTTSBLUFF NE 69361 1503' LINDEN ST W $1,419.25 $1,419.25 2903020410001 VIRGINIA B WEAVER 9051 LANSING AVE N STILLWATER MN 55082 1205 STERLING WAY $567.70 5567.70 2903020410002 JENNIFER L MORRIS 1206 STERLING WAY STILLWATER MN 55082 1206 STERLING WAY $567.70 $567.70 2903020410003 MICHELE L KURKOWSKI 1207 STERLING WAY STILLWATER MN 55082 1207 STERLING WAY $567.70 $567.70 2903020410004 JEFFREY A LUND 1208 STERLING WAY STILLWATER MN 55082 1208 STERLING WAY $567.70 $567.70 2903020410005 BRUCE F & JOAN A FILSON 2677 ITASCA AVE S LAKELAND MN 55043 1209 STERLING WAY $567.70 $567.70 2903020410006 BRUCE F & JOAN A FILSON 2677 ITASCA AVE S LAKELAND MN 55043 1210 STERLING WAY $567.70 $567.70 2903020410007 BRUCE F & JOAN A FILSON 2677 ITASCA AVE S LAKELAND MN 55043 1211 STERLING WAY $567.70 $567.70 2903020410008 BRUCE F & JOAN A FILSON 2677 ITASCA AVE S LAKELAND MN 55043 1212 STERLING WAY $567.70 $567.70 2903020410013 PAUL E & CAROL D CARLSON 1411 LOOKOUT ST STILLWATER MN 55082 1411 LOOKOUT ST $1,419.25 $1,419.25 2903020410014 RUSTAD CHRIS 1322 RAMSEY ST W STILLWATER MN 55082 1409 LOOKOUT ST $1,419.25 $1,419.25 2903020410017 MARK J BROWN & SHERI K PESCH 1407 LOOKOUT ST STILLWATER MN 55082 1407 LOOKOUT ST $1,419.25 $1,419.25 2903020410018 MICHELLE L ZWIRN 1405 LOOKOUT ST STILLWATER MN 55082 1405 LOOKOUT ST $1,419.25 $1,419.25 2903020410019 LYN L JEWELL 1320 SUNNY SLOPE LN STILLWATER MN 55082 1320 SUNNY SLOPE LN $3,478.78 $3,478.78 2903020410020 GARY R & MARY PAT GOODMAN 1318 SUNNYSLOPE LN STILLWATER MN 55082 1318 SUNNY SLOPE LN $3,478.78 $3,478.78 2903020410021 DENNIS J & JUDITH M SYMALLA 1316 SUNNYSLOPE LN STILLWATER MN 55082 1316 SUNNYSLOPE LN $3,478.78 $3,478.78 2903020410022 STEVEN J & KATHERINE E POLLARD • 1312 SUNNYSLOPE LN STILLWATER MN 55082 1312 SUNNY SLOPE LN $3,478.78 $3,478.78 2903020410023 LAURA E BEUGE 1310 SUNNY SLOPE LN STILLWATER MN 55082 1310 SUNNY SLOPE LN $3,478.78 $3,478.78 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 2903020410024 JAMES E & JEAN M ALLISON 202 ECHO LN STILLWATER MN 55082 202 ECHO LN $2,449.02 $2,449.02 2903020410025 CAROLINE R KAUP 218 ECHO LN STILLWATER MN 55082 218 ECHO LN $1,419.25 $1,419.25 2903020410026 MICHAEL BEVENS 224 ECHO LN STILLWATER MN 55082 224 ECHO LN $1,419.25 $1,419.25 2903020410027 SHIRLEY M CAMPBELL 228 ECHO LN STILLWATER MN 55082 228 ECHO LN $1,419.25 $1,419.25 2903020410028 STEVEN P & ANA L HAIRE 1408 LOOKOUT ST STILLWATER MN 55082 1408 LOOKOUT ST $1,419.25 $1,419.25 2903020410029 TIMOTHY J EDISON 307 ECHO LN STILLWATER MN 55082 307 ECHO LN $1,419.25 $1,419.25 2903020410030 JAMES E & MARJORIE E ULRICH 237 ECHO LN STILLWATER MN 55082 237 ECHO LN $1,419.25 $1,419.25 2903020410036 PAUL C & KAREN K SISSON 213 ECHO LN STILLWATER MN 55082 213 ECHO LN $1,419.25 $1,419.25 2903020410037 KATHRYN A BAKER 207 ECHO LN STILLWATER MN 55082 207 ECHO LN $1,419.25 $1,419.25 2903020410038 TERRY MARKGRAF ATTN INDYMAC BANK 460 SIERRA MADRE VILLA A\i PASADENA CA 91107 201 ECHO LN $1,419.25 $1,419.25 2903020410039 PAULA C SCOTT 123 ECHO LN STILLWATER MN 55082 123 ECHO LN $1,419.25 $1,419.25 2 90302 041 0040 DAVID J & LAURIE A SWANSON 117 ECHO LANE STILLWATER MN 55082 117 ECHO LN $1,419.25 $1,419.25 2903020410041 ERIK J PETERSON & DAVID J & LAURIE A S\ PO BOX 838 LAKELAND MN 55043 111 ECHO LN $1,419.25 $1,419.25 2903020410043 ANTHONY CARLSON 1222 MYRTLE ST W STILLWATER MN 55082 1222 MYRTLE ST W $709.62 $709.62 2903020410044 EDWARD J & BERNADETTE J BLAISDELL 302 ECHO LN STILLWATER MN 55082 302 ECHO LN $1,419.25 $1,419.25 2903020410045 MICHAEL A & MARTHA P KLINE 234 ECHO LN STILLWATER MN 55082 234 ECHO LN $1,419.25 $1,419.25 2903020410049 MARY I SCULLEN ETAL 213 BIRCHWOOD DR N STILLWATER MN 55082 213 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410050 JAMES D SZYMAN 219 BIRCHWOOD DR N STILLWATER MN 55082 219 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410051 FRED L & ETHEL M ANDERSON 225 BIRCHWOOD DR N STILLWATER MN 55082 225 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410052 JOHN K & ELIZABETH A MARTIN 231 BIRCHWOOD DR N STILLWATER MN 55082 231 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410054 STEPHANIE ANN BIRD 8335 MANNING AVE N STILLWATER MN 55082 1419 LOOKOUT ST $1,419.25 $1,419.25 2903020410055 BRIAN A & ROSE MARIE FOLEY 1415 LOOKOUT ST STILLWATER MN 55082 1415 LOOKOUT ST $1,419.25 $1,419.25 2903020410057 PHILIP D KADIDLO & KELLIE R CAIN 1412 LOOKOUT ST STILLWATER MN 55082 1412 LOOKOUT ST $1,419.25 $1,419.25 2903020410058 TRACY A & JULIE E JOHNSON 230 BIRCHWOOD DR N STILLWATER MN 55082 230 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410059 RAYMOND J & DONNA M LUNDGREN 224 BIRCHWOOD DR N STILLWATER MN 55082 224 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410060 DIANE J PODRATZ 218 BIRCHWOOD DR N STILLWATER MN 55082 218 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410061 RICHARD & AMY SLACHTA 212 BIRCHWOOD DR N STILLWATER MN 55082 212 BIRCHWOOD DR N $1,419.25 $1,419.25 2 90 302 041 0062 IVAN S & GENEVIEVE A SCHULZE 204 BIRCHWOOD DR N STILLWATER MN 55082 204 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410063 EDWARD R & CAROLINE STRUGALA 132 BIRCHWOOD DR N STILLWATER MN 55082 132 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410064 DARMAN BERG & LAURA J BINKLEY BERG 128 BIRCHWOOD DR N STILLWATER MN 55082 128 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410065 DAVID B & KATHRYN L HARVIEUX 3665 OAKGREEN AVE N STILLWATER MN 55082 124 BIRCHWOOD DR N $709.62 $709.62 2903020410072 PATRICIA A DILLON 117 BIRCHWOOD DR N STILLWATER MN 55082 117 BIRCHWOOD DR N $709.62 $709.62 2903020410073 RALPH K & MARY T IVES 1306 MYRTLE ST W STILLWATER MN 55082 1306 MYRTLE ST W $709.62 $709.62 2903020410103 GARY S & DIANNIA M MIDBROD 123 BIRCHWOOD DR N STILLWATER MN 55082 123 BIRCHWOOD DR N $2,449.02 $2,449.02 2903020410104 JOSEPH BAUMANN 219 ECHO LN STILLWATER MN 55082 219 ECHO LN $1,419.25 $1,419.25 2903020410105 DANIEL T FEINER 227 ECHO LN STILLWATER MN 55082 227 ECHO LN $1,419.25 $1,419.25 2903020410108 CHAD & TONYA LINDEN 119 BIRCHWOOD DR N STILLWATER MN 55082 119 BIRCHWOOD DR N $1,419.25 $1,419.25 2903020410112 BRANDON & KENDRA SMITH 127 BIRCHWOOD DR N STILLWATER MN 55082 127 BIRCHWOOD DR N $2,449.02 $2,449.02 3303020110061 KEVIN & ROXANNE SHACKLE 823 4TH STS STILLWATER MN 55082 823 4TH ST S $1,123.50 $1,123.50 3303020110063 KARL M RANUM 317 BIRCHWOOD DR N STILLWATER MN 55082 817 4TH ST S $2,270.80 $2,270.80 3303020110064 KYLE P & KRISTEN E WESLOH 815 4TH ST S STILLWATER MN 55082 815 4TH ST S $1,419.25 $1,419.25 3303020110065 KARI A BRANJOLD 807 4TH ST S STILLWATER MN 55082 807 4TH ST S $1,419.25 $1,419.25 3303020110066 MARGARET E HAGEN 801 S 4TH ST STILLWATER MN 55082 801 4TH ST S $1,419.25 $1,419.25 3303020110067 CAROLE JEAN VINCENT 719 S FOURTH ST STILLWATER MN 55082 719 4TH ST S $1,419.25 $1,419.25 3303020110068 RODDY S & KATHLEEN M FAINT 715 S 4TH ST STILLWATER MN 55082 715 4TH ST S $1,419.25 $1,419.25 3303020110069 SUZANNE HILL 713 4TH STS STILLWATER MN 55082 713 4TH ST S $1,419.25 $1,419.25 3303020110070 JOHN R & KATHRYN H TUNHEIM 704 S 3RD ST STILLWATER MN 55082 0 $709.62 $709.62 3303020110081 DARWISH & KRISTIN HARPER 1019 4TH ST S STILLWATER MN 55082 1019 4TH ST S $709.62 $709.62 3303020110082 RICHARD J &EILEEN BERGMANN 5500 LAKE ELMO AVE N LAKE ELMO MN 55042 1015 4TH ST S $1,419.25 $1,419.25 3303020110083 BARBARA L ROSE ETAL 1009 4TH ST S STILLWATER MN 55082 1009 4TH ST S $1,419.25 $1,419.25 3303020110084 SCOTT C & AMY JO WILHELM 1984 RIPLEY AVE E MAPLEWOOD MN 55109 1001 4TH ST S $1,419.25 $1,419.25 3303020110085 JESSE PENMAN 715 GRANDVIEW WAY HUDSON WI 54016 921 4TH ST S $1,419.25 $1,41925 3303020110086 STEPHEN WELSH 11301 NORELL AVE N STILLWATER MN 55082 919 4TH ST S $1,419.25 $1,419.25 3303020110087 KEITH J & SANDRA A PETTEE 915 S 4TH ST STILLWATER MN 55082 915 4TH ST S $1,419.25 $1,419.25 3303020110088 MEISTER'S BAR & GRILL 901 4TH ST S STILLWATER MN 55082 913 4TH ST S $1,419.25 $1,419.25 3303020110089 EILEEN V MEISTER 901 4TH ST S STILLWATER MN 55082 909 4TH ST S $1,419.25 $1,419.25 ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST FINAL ASSESSMENT ROLL 2010 STREET IMPROVEMENT PROJECT PROJECT 2010 -02, L.I. 388 ASSESSMENT RATE: Mill Unit: $1,401 Reconstruct Unit $3,434 GEOCODE TAXPAYER NAME TAXPAYER ADDRESS STREET CITY ZIP PROPERTY ADDRESS STREETS WATER DEFERRED TOTAL 3303020110090 EILEEN V MEISTER 901 S 4TH ST STILLWATER MN 55082 901 4TH ST S $599.20 $599.20 3303020120001 ALICE R OLSON 8884 COTTONWOOD LN N OSSEO MN 55369 704 4TH ST S $709.62 $709.62 3303020120004 DALE F DORSCHNER 3150 LAKE ELMO AVE LAKE ELMO MN 55042 710 4TH ST S $1,419.25 $1,419.25 3303020120005 JASON S & BRIDGET A HAUGEN 716 4TH ST S STILLWATER MN 55082 716 4TH ST S $1,419.25 $1,419.25 3303020120006 JOHN E BROWN TRS ETAL & NANCY L JOH14385 HOUGHTON AVE RIVERSIDE CA 92501 720 4TH ST S $1,419.25 $1,419.25 3303020120007 DAVID & JOAN FAZENDIN 10749 110TH ST N STILLWATER MN 55082 724 4TH ST S $1,419.25 $1,419.25 3303020120008 ROY LALIME & PRISCILLA SMITH 802 4TH ST SOUTH STILLWATER MN 55082 802 4TH ST S $1,419.25 $1,419.25 3303020120009 MARK J ZIMMERMAN 806 4TH ST S STILLWATER MN 55082 806 4TH ST S $1,419.25 $1,419.25 3303020120010 JOHN I & LINNEA C SHINN 202 RIDGE LANE DR STILLWATER MN 55082 810 4TH ST S $1,703.10 $1,703.10 3303020120011 RODNEY & MARY DE REU 820 S 4TH ST STILLWATER MN 55082 816 4TH ST S $1,419.25 $1,419.25 3303020120012 RODNEY & MARY DE REU 820 S 4TH ST STILLWATER MN 55082 820 4TH ST S $1,419.25 $1,419.25 3303020120013 JOHN E EASTON 78138 CALLE NORTE LA QUINTA CA 92253 826 4TH ST S $823.90 $823.90 3303020120141 EMERSON PROP LP 11678 20TH ST N LAKE ELMO MN 55042 902 4TH ST S $1,797.60 $1,797.60 3303020120144 JOSHUA & AMY GOETZE 912 S 4TH ST STILLWATER MN 55082 912 4TH ST S $1,419.25 $1,419.25 3303020120145 DOUGLAS P & CHRISTINE E BERNS 14690 28TH ST N STILLWATER MN 55082 916 4TH ST S $1,419.25 $1,419.25 3303020120146 GEORGE V DIETHERT 924 4TH ST S STILLWATER MN 55082 924 4TH ST S $1,419.25 $1,419.25 3303020120147 ROBERT C LASKY 1006 4TH ST S STILLWATER MN 55082 1006 4TH ST S $1,419.25 $1,419.25 3303020120148 EDWARD W III & ANNE SIMONET 1010 S 4TH ST STILLWATER MN 55082 1010 4TH ST S $1,41925 $1,419.25 3303020120149 MARCIE C POWELL 1022 4TH ST S STILLWATER MN 55082 1022 4TH ST S $709.62 $709.62 3303020130007 EDWARD F & DIANA L SIEVERS 1304 4TH ST S STILLWATER MN 55082 1304 4TH ST S $709.62 $709.62 3303020130008 MICHAEL A & CAROLE J ANDERSON 1312 4TH STS STILLWATER MN 55082 1312 4TH ST S $1,419.25 $1,419.25 3303020130010 MARY COLOMBO TRS 1326 4TH ST S STILLWATER MN 55082 1326 4TH ST S $1,419.25 $1,419.25 3303020130011 LINDA M PETERSEN 1334 4TH ST S STILLWATER MN 55082 1334 4TH ST S $1,419.25 $1,419.25 3303020130013 DONALD J & DENISE M WEITALA 541 HOMEWOOD AVE ST PAUL MN 55115 1342 4TH ST S $709.62 $709.62 3303020130037 STEVEN R & JUDY M SELL 1104 S 4TH ST STILLWATER MN 55082 1104 4TH ST S $709.62 $709.62 3303020130038 WILLIAM L & JENNIFER A PELTIER 1112 4TH ST S STILLWATER MN 55082 1112 4TH ST S $1,419.25 $1,419.25 3303020130039 RICHARD L BALFANZ 1118 S 4TH ST STILLWATER MN 55082 1118 4TH ST S $1,419.25 $1,419.25 3303020130040 JEFFERY G & JENNIFER Y AGEN 1206 4TH ST S STILLWATER MN 55082 1206 4TH ST S $1,419.25 $1,419.25 3303020130041 PAUL A & SARA L 0 ZEULI 1216 4TH ST S STILLWATER MN 55082 1216 4TH ST S $1,419.25 $1,419.25 3303020130042 TESSA J BUSH 1212 4TH ST S STILLWATER MN 55082 1212 4TH ST S $1,419.25 $1,419.25 3303020130043 MARK HARVIEUX & DAVID B HARVIEUX 14896 UPPER 55TH ST N STILLWATER MN 55082 1222 4TH ST S $709.62 $709.62 3303020140061 LISA M CARLSON 1213 S 4TH ST STILLWATER MN 55082 1213 4TH ST S $1,419.25 $1,419.25 3303020140062 WILLIAM L O'BRIEN 1207 S 4TH ST STILLWATER MN 55082 1207 4TH ST S $1,419.25 $1,419.25 3303020140063 KENYON J CAMPBELL 1119 S 4TH ST STILLWATER MN 55082 1119 4TH ST S $1,419.25 $1,419.25 3303020140064 CRAIG & KAREN HANSEN 1109 4TH ST S STILLWATER MN 55082 1109 4TH ST S $1,419.25 $1,419.25 3303020140065 HARRIET A MINKS 22415 WATER EDGE KATY TX 77494 1105 4TH ST S $1,419.25 $1,419.25 3303020140066 JENNIFER L TROM 1101 4TH STS STILLWATER MN 55082 1101 4TH ST S $709.62 $709.62 3303020140100 GREGORY A & DIANE L KRENZ 1303 4TH ST S STILLWATER MN 55082 1303 4TH ST S $709.62 $709.62 3303020140101 J MICHELLE TAYLOR 1309 4TH ST S STILLWATER MN 55082 1309 4TH ST S $1,419.25 $1,419.25 3303020140102 FRANK R STEWART III 1315 4TH ST S STILLWATER MN 55082 1315 4TH ST S $1,419.25 $1,419.25 3303020140103 DOUGLAS E & KATHRYN A HARTMAN 1323 4TH ST S STILLWATER MN 55082 1323 4TH ST S $1,419.25 $1,419.25 3303020140132 RONALD & SHARON TARCZON 1345 4TH ST S STILLWATER MN 55082 1345 4TH ST S $709.62 $709.62 3303020140133 PATRICIA ANN HARVIEUX 1339 S 4TH ST STILLWATER MN 55082 1339 4TH ST S $1,419.25 $1,419.25 3303020140134 TRACI A BROWN 1333 S 4TH ST STILLWATER MN 55082 1333 4TH ST S $1,419.25 $1,419.25 3303020140135 ELIZABETH A & R BRIAN BENSON 1329 4TH ST S STILLWATER MN 55082 1329 4TH ST S $1,419.25 $1,419.25 3303020140142 CHRISTOPHER & SARAH MUEHLECK 1225 4TH ST S STILLWATER MN 55082 1225 4TH ST S $709.62 $709.62 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson Assistant City Engineer DATE: August 11, 2010 SUBJECT: Washington Avenue Mill and Overlay Project Assessment Hearing and Adoption of Assessment Roll Project 2009 -10, L.I. 386 DISCUSSION: The mill and overlay of Washington Avenue has been completed. The final construction cost is 13.7% below the feasibility estimate which was used to establish the preliminary assessments. It is proposed to lower the final assessments by 13.7% from $53.23 per foot to $45.94 per foot. The assessment period would be 10 years at an interest rate of 4.5 %. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopt the attached assessment roll for the Washington Avenue Mill and Overlay Project as submitted. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2010- , RESOLUTION ADOPTING ASSESSMENT FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT (PROJECT 2009 -10, L.I. 386). RESOLUTION ADOPTING ASSESSMENT FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT (PROJECT 2009 -10) L.I. 386 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for Project No. 2009 -10. The area proposed to be assessed for such improvement is properties abutting Washington Avenue. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2011, and shall bear interest at the rate of four and one half percent (4'/2 %) per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2010. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2010. If the assessment is not paid by November 15, 2010, accrued interest from the date of the adoption of the assessment roll through December 31, 2010 will be added with the first installment due in 2011. If payment is not received by November 15, 2010, the amount listed above will be collected over a 10 -year period with interest added at 41/2% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 17th day of August 2010. ATTEST: Ken Harycki, Mayor Diane Ward, City Clerk ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 4.5% FINAL ASSESSMENT ROLL WASHINGTON AVENUE MILL AND OVERLAY PROJECT PROJECT 2009 -10, L.I. 386 ASSESSMENT RATE: 45.94 GEO TAXPAYER TAXPAYER ADDRESS TAXPAYER CITY PROPERTY ADDRESS FOOTAGE TOTAL ASMT 3203020310007 SIMONET FURNITURE & CPT CO INC 6429 OSGOOD AVE N STILLWATER MN 55082 2159 CURVE CREST BLVD 219 $10,060.86 3203020310008 CURVE CREST VILLA PO BOX 119 STILLWATER MN 55082 2225 ORLEANS ST 250 $11,485.00 3203020310010 YWRA -LLC 2020 CURVE CREST BLVD STILLWATER MN 55082 2020 CURVE CREST BLVD 355 $16,308.70 3203020310011 ROGER V & SUSAN E NELSON 5043 190TH LN NE WYOMING MN 55092 1754 WASHINGTON AVE 347 $15,941.18 3 034.0, ,;.�• 2(?302 Q . , ,�, .:•.. :',11, .. � .. � �i� .. ,, 0 �ANI,E .., . ,,. ..,� , � .�� � �0 C � � '� 0 .., � ��,...... �,....,..,. _.. � pal (Vi ; 5 1 5 �3......,. �.... . �.__... '! ..,.�'� ��.. W `S O �. , .ANT, .._, - ,• . .. �.. ..,.,..�, . � , ............. 3203020310013 LN REAL ESTATE LLC UBC JEFF WILDT 15550 125 5TH ST W, PO BOX WINONA MN 55987 1650 WASHINGTON AVE 412 $18,927.28 3203020340002 L DANIEL & SUSAN K SANDAGER 20021 ST CROIX TR N SCANDIA MN 55073 2100 TOWER DR 219 $10,060.86 3203020340008 MIKDEN OF STILLWATER LLC 7002 6TH ST N OAKDALE MN 55128 204 $9,371.76 3203020340009 GREGORY E & DEBORAH A DAIGLE PO BOX 194 STILLWATER MN 55082 2050 FRONTAGE RD 190 $8,728.60 3203020340014 EAGLE VALLEY BANK, NA PO BOX 749 ST CROIX FALLS WI 54024 1946 WASHINGTON AVE 160 $7,350.40 3203020340015 KEZIAH PROPERTIES LLC 4620 HIGHWAY 29 S ALEXANDRIA MN 56308 1986 WASHINGTON AVE 140 $6,431.60 3203020340016 1501 PARTNERSHIP C/O JAMES RANKIN PO BOX 1756 BOCA GRANDE FL 33921 2020 WASHINGTON AVE 156 $7,166.64 3203020340017 KEZIAH PROPERTIES LLC 4620 HIGHWAY 29 S ALEXANDRIA MN 56308 2000 WASHINGTON AVE 153 $7,028.82 3203020420010 CONSOLIDATED LUMBER CO 808 4TH ST N STILLWATER MN 55082 2000 TOWER DR 438 $20,121.72 3203020420021 STILLWATER HEALTH SYSTEM 927 CHURCHILL ST W STILLWATER MN 55082 1500 CURVE CREST BLVD 422 $19,386.68 3203020420020 ARETTA A RICE 9801 PRIMROSE AVE N STILLWATER MN 55082 232 $10,658.08 3203020430009 MIKDEN OF STILLWATER LLC 7002 6TH ST N OAKDALE MN 55128 159 $7,304.46 3203020430010 MIKDEN OF STILLWATER LLC 7002 6TH ST N OAKDALE MN 55128 345 $15,849.30 2nd Taxpayer t4 Sti1Iwas 1 E 8 I R T ry p ; A f , t. O F M; N N f_ S ©T A City Council DATE: August 12, 2010 CASE NO.: 10 -27 APPLICANT: Jennifer Trom REQUEST: An appeal of the Planning Commission's decision to deny the following variance requests: 1. A variance to the front yard setback (20' required /18.6' requested) 2. A variance to the exterior side yard setback (20' required /5.3' requested) 3. A variance to the rear yard setback (25' required /6.3' requested) 4. A variance to building coverage on a lot (25% maximum /28.8% requested) 5. A variance to the minimum lot size (7,500 square feet required /5,595 square feet) LOCATION: 1101 4th St S COMPREHENSIVE PLAN DISTRICT: LMDR - Low /Medium Density Residential ZONING: RB - Two - family District COUNCIL DATE: August 17, 2010 PREPARED BY: Michel Pogge, City Planne BACKGROUND The applicant is requesting a number of variances in order to construct an attached 24 x 28 garage with living space above and an associated driveway. This property is zoned RB and currently has an existing single- family home on the site with no garage. 1101 4th St S Page 2 DISCUSSION Mrs. Trom s property is in the RB zoning district. The pertinent standards for the district are presented in the table below, together with the current and proposed minimums. RB Zoning District Required /Allowed Current Lot Size 7,500 s.f. 5,595 s.f. Proposed Same Setbacks (Principal Building) Front Yard Exterior Side Yard Rear Yard building cover, max other impervious max Total impervious 20' 18.6' 20' 5.3' 25' 40' 25% 15.2% 25% 13.0% n/a 28.2% Same Same 6.3' 28.8% 15.5% 44.3% As seen in the table, the property currently fails to meet a number of items including lot size, front yard setback, and exterior side yard setback. The applicant's request will not make these three items more non - conforming; however, the variance would allow the non - conforming property to have a home addition. Besides the variance for existing conditions, the proposal would need two new variances. Once variance from the required rear yard setback. One variance from the maximum allowable building coverage. The addition as proposed would cause the home to encroach in to the rear yard setback. The City has a policy in the Conservation Design Guidelines to avoid encroachments into the rear yard and side yard setback with living space due to the impact it have on privacy on adjacent properties. Additionally, the proposed setback from the sidewalk along Hancock Street would allow cars that are parked in front of the garage to block the sidewalk which is something the City in the past has worked to avoid. In this request, one needs to ask if there are reasonable alternatives that would permit the garage and additional living space with fewer variances. If so, the City should limit the request to the fewest number of variances possible. The Commission reviewed the possibility of going to a 24' x 24' detached garage and added living space above the existing home. In this alternative there would be no new variance, only those related to the existing non - conforming issues. As a detached garage without living space above it, the garage could be setback 3 feet from side property line along the south side of the property. Placing it in this location would allow a car to park in the driveway without blocking the sidewalk. It was the Planning Commission's position that with this in mind the applicant had a reasonable alternative. However, the applicant was not interested in this alterative. 1101 4`" St S Page 3 EVALUATION OF REQUEST A variance may be granted only when all of the following conditions are found: 1. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. The property is a 5,595 square foot lot. The current home, and the size of it, was built in 1880, prior to the current owner who purchased the property in 1993. This is a situation that was not created by an act of the current property owner. The desire to have an attached garage with living space above is more of a personal desire than a hardship peculiar to the property. It would appear reasonable to permit a 24'x24' detached garage and add living space on the second floor of the home and still meet the required rear yard setback and impervious coverage requirements. The Commission was willing to grant a variance; however, the applicant did not favor this approach due to the increased costs of construction. State Statue and City Code disallows the granting of a variance on economic considerations alone. Since there are alternates to those presented by the applicant that would appear to achieve the same outcomes, there is no hardship justifying the request as presented. 2. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. As previously stated, there is an alternative available to the applicant that would permit a detached garage and additional living space without the need for an impervious surface variance and a variance to encroach into the rear yard setback. Due to this, the granting for a variance as request would be a special privilege and should be denied. 3. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. Granting a variance that would impact the privacy of current and future adjacent property owners would be a detriment. This would also set a precedence for future cases that will materially impair the purpose and intent of this title and would adversely affect the Comprehensive Plan. 1101 4th St S Page 4 FINDINGS 1. The request to extend an attached garage with living space above into the rear yard setback does not have a variance a hardship and should be denied. 2. That a variance for an attached garage is not necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would constitute a special privilege of the recipient not enjoyed by his neighbors. 3. The proposal as presented could be substantially detrimental to the adjoining property owners. As proposed it will be a substantial detriment to adjacent property, will materially impair the purpose and intent of this title, and would adversely affect the Comprehensive Plan. PREVIOUS VARIANCE REQUEST In 2003, the applicant made a request to add a 24' x 28' attached garage without living space above the garage. Additionally the applicant was going to add living space on the second floor of the existing home. The location of the garage and walkway connecting to the home was similar in 2003 to the current request. The commission at that time denied the requested variances on a vote of 8 -0. ACTION BY THE HERITAGE PRESERVATION COMMISSION The Planning Commission reviewed the variance request at their July 12, 1010 meeting. The Commission discussed various options with the applicant including going with a detached garage with adding living space on the second floor of the existing home similar to the request in 2003. The applicant indicated that the second floor addition was not financially possible. Since the applicant was not willing to consider alternatives to her proposal, the Commission voted 6 -1 to deny the request (Commissioner Hansen voting No to denial). ti • 1101 4th St S Page 5 ALTERNATIVES The City Council has the following options: 1. Approve the request as presented with a variance to the front yard setback (20' required /18.6' requested), a variance to the exterior side yard setback (20' required /5.3' requested), a variance to the rear yard setback (25' required /6.3' requested), a variance to building coverage on a lot (25% maximum /28.8% requested), and a variance to the minimum lot size (7,500 square feet required /5,595 square feet requested). With an approval staff would suggest the following conditions for approval: a. All minor revisions to the approved plan shall be reviewed and approved by the Community Development Director. All major revisions shall be revised and approve by the Planning Commission. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. b. A drywell shall be installed north of the garage to provide storage for water runoff. The size of the drywell shall be sufficient to capture all of the rainwater from the roof of the garage and the entire driveway. Final designs shall be approved by the City Engineer prior to issuance of a building permit. 2. Deny the request. If the Council is going to deny the request, they should take a vote to direct staff to prepare findings of fact, conclusion, and order for the denial. With a denial the Council has two options: a) Deny the request without prejudice. A denial without prejudice would allow the applicant to immediately reapply for a variance and go back to the Planning Commission with a plan that is acceptable to the Commission. b) Deny the request. The applicant would be required to wait one year before resubmitting a variance request. 3. Continue the public hearing until the September 7, 2010 City Council meeting. The 60 -day decision deadline for the request is October 16, 2010. RECOMMENDATION Since affirmative findings could not be made, staff recommends denial. In this case, since there are alternatives, Staff recommends that the Council deny without prejudice to allow the applicant to resubmit a variance request without a one year waiting period. Attachments: Applicant's Form, Site Plan, and letter. Case 10 -27 1101 4th St S Applicant's Proposal N A u U I Feet 0 5 10 20 30 40 1 inch = 19.986077 feet City of Stillwater, MN Community Development Department 216 North Fourth Street Stillwater, MN 55082 651 - 430 -8820 — 651 - 430 -8810 fax Jennifer Trom 1101 South 4th St. Stillwater, MN 55082 July 20, 2010 Stillwater City Council 216 4th St. North Stillwater, MN 55082 Dear Members of the City Council: I am writing to request an appeal of the decision made by the Planning Commission on 7/12/10. I was requesting variances in order to put an addition on my home. My case number is 10 -27. I believe the action taken by the commission was in error and bad judgment. Sincerely, cc e/J) / /a ✓ gwk. PLANNING ADMINISTRATION APPLICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER MN 55082 Case No: / /© Date Filed: f' IIIY / Fee Paid: LC 7/ Receipt No.: ACTION REQUESTED 36;317 Special /Conditional Use Permit Variance Resubdivision Subdivision* Comprehensive Plan Amendment* Zoning Amendment* Planning Unit Development * Certificate of Compliance Lot Line Adjustment *An escrow fee is also required to offset the costs of attorney and engineering fees. The fees for requested action are attached to this application. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material are required. If application is submitted to the City Council, twelve (12) copies of supporting material are required. A site plan showing drainage and setbacks is required with applications. A complete legal description of subject property is required. Any incomplete application or supporting material will delay the application process. After Planning Commission approvals, there is a 10 -day appeal period. Once the 10 -day appeal period has ended, the applicant will receive a zoning use permit which must be signed and submitted to the City to obtain the required building permits. PROPERTY IDENTIFICATION Address of Project 1001 )A Assessor's Parcel No. ,/.2n 1 t/(U (GEO Code) Zoning District Description of Project a pi ;t -Pt- 0,1 %` c- 4..a qC` C ct ® r"'e-!t 5 vt - "1 hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify 1 will comply with the permit if it is granted and used." Property Owner �vi-s, QC •TTov Representative Mailing Address 1101 . L Mailing Address City - State - Zip J rr lteAlieCt l^ nrW 5SZ)&ity - State - Zip Telephone No. (rr)5 I tl 3O7 S /' elephone No. Signature ure is required) (Signature is required) PLANNING ADMINISTRATION APPLICATION FORM Lot Size (dimensions x Land Area �-�`- Height of Buildings: Sto rie Feet SITE AND PROJECT DESCRIPTION Total Building floor area square feet Existing 3 9 square feet Proposed '7 (2 square feet Paved ImperviousArea 75-- square feet No. of off - street parking spaces 3 Principal Accessory Case No: Date Filed: Fee Paid: Receipt No.: 1 scc -p =, - Ch e�T�i /Qlsot's °a AM. Lot 0;2L) Neck o0471 tA)'CR.s `1- L` ay aft y H: \mcnamara \sheila \PLANAPP.FRM April 9, 2008 June 17, 2010 Planning Commision City Of Stillwater Dear Members of the Commission: I am requesting a variance in order to build an addition which would include a 2 car garage with 3 bedrooms and a bathroom above it. I have owned my house for 17 years and have tried to sell it for the last year. Although I had plenty of people looking at the house I did not receive any offers. According to my realtor one of the reasons people were not interested in making an offer was because there was no garage. I have also received negative feedback about the general layout of the house. I am now the single mother of two small children, a boy (4) and a girl (2). I rent the downstairs bedroom to my brother so that I can afford my mortgage and all of the expenses that go along with raising two small children. I have been trying to sell my house because it is too small for my current needs. Since I have been unable to sell I have had to look at putting on an addition. As the house is currently located, it is not possible for me to build an addition that would allow me to fully utilize my property without a variance. This condition is unique to my home as compared to the other homes in my neighborhood. My neighbor's home at 1104 S. Third Street, was positioned so that he was able to build a large, three car, detached garage on his property without the need for a variance. The only property similar to mine is 1105 S. Fourth Street and that home, which was built well after mine, is not in compliance with the applicable ordinances and thus, I am unable to build an addition on the South end of my property. If that house was built in compliance with the existing ordnances, I could possibly build an addition to the South without a need for a variance. Without the ability to add a garage and additional living space to my existing dwelling, I am deprived of the reasonable use of my land and building. I ask that the commission grant me the minimum variance(s) that will allow me to exercise reasonable use of my property. The addition would be built on an area of the property that is currently used as a parking area . I have the full support of my neighbors and the plan includes tearing down an unflattering shed located in the parking area of my property that is visible from the street. The variance I request will not be injurious to the property but rather will enhance it aesthetically and may also help to increase the values of the adjacent properties. The addition I wish to build will be on the back side of my home and will not impede the view from fourth Street, which is the major street bordering my home. Sincerely, Jennifer Trom C 0 lc 9_ .5-5 GA.R AGE 1---1_757A" 95C E 3 = t) D t1O1j (_7t2-5F) ... • - • 24- PA11-0- )30— PX1-riN6 - — — WrgrED__r-aK3OCr i$11 xrrrrRT 14,8.4 1:7L0-0-13_ [C(0o- 99 I0-0 7b 184' --"XL•11:7C.A>.¢PC- E JK1-1-T,S C R. PE CL. Cyr-14 C.5 P ‘;\ .-0 3 - ." ' • • t", , 10 I 9 g S7_, \TR SECTT(IN A. _ -- 551c41--F1.-RZ" r ,EcricKE N A 1-'1" E zw-tgc. 51tW' rAN'TRY F-1 FLAN 10:0' NI EMI/ AUL K:NS-171r•-1 z k t c Vz-S t 24 -0 Os NenT" _DS5c 6'24 "73e. K2at fAT? G r tif 1PAri 8 S"rse �%2 „a,c G Nilt sue. .acwri'v = TCtu:= --3 b b_ A I B S~CZ �i E R H�t. G4 h1 .- ' :: !. TRP_RfG _ L. RJ 1 L Hsu F Sit CLGONC,AZIK0 5OZO.R... -PLAN- _.. /4.,- _1 r_ , h..(�._r 1 Rz. 44- ,.1)1{-4,(t- LAP —5TEINC,D •=it•■■■•■... V 114`11 __VVD 1/4:1KIS_C.LEtS6S P., 5IDANG 14c, ti1215C- nttr_qtald— •1-1■111E-117-D -7.DC)NA Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 8/13/2010 Re: American Legion Request -fillvva ter Administration� At Council's last meeting the decision was to allow the American Legion to have music on their deck the 3 Sundays until August 17, and in the interim Mr. Banchy, American Legion, would look at building some type of enclosure and come back to Council with those plans. I have not received anything from the Legion as of this date. The Special Use Permit for the outdoor music request will be before the Planning Commission on September 13. JUL 2 1 2010 To the Stillwater City Officials reviewing this special events request; We are the Stillwater American Legion Post 48. Many of the American Legions and VFW's in the State are disappearing because of low membership. This is due to the founding WW 11 veterans being too old to attend and that fact that the vast majority of them have passed away. Our Legion Post 48 was recently taken over by new management which has created new energy in our organization. Because of this new energy we have many new ideas for brining in new business and new membership. As the veterans return from Iraq and Afghanistan, we are recruiting them to become involved as members. We need to do whatever we can as volunteers such as us, and community involvement to keep our doors open. Our veterans of these recent wars deserve to have a place of their own to keep up the community pride for the many donations that we make for baseball teams, girl scouts, boy scouts and school patrols. As they grow older they too will become more involved We are not just another bar, we are one of the only businesses that give back to the community on a regular basis. We are trying to stay in business with a shrinking list of volunteers that gets smaller with the passing of every veteran. The only paid people at the legion at this time are the bartenders and the cleaning crew. Our gambling manager and bar manager, me, are strictly volunteers. Bottom line is that music on the deck has been very successful in bringing in more customers. We do not have music every weekend because we can't afford to. We have music when we can. Our bands do not play past 10:00 pm and usually are done by 7 or 8 pm. I listed on the application for special events that we will have a band every Sunday, but we will not. We just don't know when we will be able to afford a band. We do however have a juke box that is played in the evenings that does have speakers on the deck. The only time this is played, obviously is when someone spends the money to hear their songs. We try to keep the sound from this to a minimum on the deck especially as the day falls to evening. I have instructed the bands that play here that I do not want the sound to be so loud as to not allow people on the deck to carry on a conversation without yelling at each other. This in itself makes me curious as to why someone has made a complaint in the first place. Please contact me with anymore questions or concerns. Jesse Kurtz 651- 303 -8791 216 North 4th Street Stillwater, MN 55082 Telephone: 651- 430 -8800 Fax: 651 -430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT Submittal Date: INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Cr-) �. - APPLICANT INFORMATION (Please Print on Application) Organization: c1 + l ita .0 ix/ P nw.r 243 Lc Tan Type of Organization: ✓ Non -Profit h' Fo/rr -Profit t Contact Person: . j Email Address: 861-J to KY A . C 'h Address: 103 Jcs S. 3rd City 1-4-z r, State N1i•-1 Zip SSo a a. Daytime Phone 6.51-3°3119.1 Alternate Phone Number 45-/- 5g -/ '13 ,. p F EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of EventJ Oly .2(.1ya s Hours of Event: 6:2P/1 — 1 C) P t4,'I t 2-27, 2. q (Special Events conducted after 10:00 p.m. require Council approval of a W ze a b , variance to the noise ordinance) Type of Event: gjAuet_ c^ e,tAr dd. .,),< Description of Event: LjJ Wave. a o.+4 (4.6 aw-i'z-riatn« •e+' •l- we, dp VIA Qt_ f. s, lii+da OM . Proposed Location of Event (be specific): , c o l= t 1-a=3 I e n A "1�^► < COIF a F b. 1tdf,c If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) 340.40 ? Estimated number of people to attend: The following information is required for consideration (Check next to items pertalning,to your event. If not applicable - please put "N/A" in the space) / ✓ Selling Alcohol • Temporary Liquor Licenses are ONLY available to non -profit organizations • $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee Site Map (Required for all events) - attach to application Parking Impact (Required for all events) - Describe in detail: A t re-%'11 howl- ? (Continued on Back) Special Signage — Describe: Approval Letter from Property Owner if on Private Property (attach to application) Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size Location Exiting Points Cooking Operations Propane Deep Fat Frying Other Open Flame or Burning Operations Describe: Water Activities (River /Lakes) River /Lake Name: EMS Needs _EMT Standby Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 - 351.4900) to arrange for an officer. Restrooms (Portable) — Applicant to pay for restrooms — Contact Public Works to arrange — 651 - 275 -4100 Live Entertainment — Describe type of Music: 1.-mL i k 0 L1`GS b Promotion /Advertisement of Event — Describe Level of Pro otion /Advertisement k■ ▪ 0 n Li 0, 0 u41.. a . -c_ - �.. ,o} w, k‘ 11,42 7. 1 i, J A-, Lb.., 1_4-4 r, C-ti A .7.7.t44 Reviewed By: (Any concems/comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief - Public Works Director - Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: _ City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: $ .w an Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: 08/13/10 Subject: Postage Machine Attached is the proposal from Neopost for the purchase or lease of a postage machine. To purchase it would cost $3229.00 plus annual maintenance and meter rental of $919.00. Total cost over 5 years is $6905.00. To lease it would be $76.53 for the first 12 months and $153.11 for the next 51 months. Total cost over 5 years is $8726.97. It would be less expensive to buy this machine and pay the maintenance than it would be to lease it. There is money allocated for this purchase. neoposb Mail Delivery Solution Presented to: City of Stillwater Date: 08/06/2010 By: Ryan Mikel Account Manager 651 - 592 -1226 r. m i kel @ neopost.corn Tracking & Managei neoposb Proposal prepared for: City of Stillwater What o for Bus€ Digital Mailing Systems: Neopost IS -440 Move Your Mail With Practical Intelligence • Ergonomic design and whisper -quiet operation that matches any environment • Intuitive control panel with an operational overview and fast menu navigation • Automatic mail feeder with secure sealing for fast, hands -free batch processing • Integrated or external weighing platforms that can automatically calculate postage and start the mail feeder just by removing one item from a stack on the scale • The exclusive Postal Rate Wizard offers guided assistance for the occasional user • IS -440 is always up to date by automatically downloading the latest postal rates • Track and monitor your postage spending. From any desktop with web access, you can view, print and export the postage usage information from your IS -440 • Built -in postage label dispenser with push- button printing of one or multiple tapes • Low ink email alerts from your IS -440 ensure that your mail keeps moving Investment Details Purchase Price: $3,229.00 Annual Meter Rental: $540.00 (first year free) Annual Maintenance: $379.00 (first year free) Lease Price per month: First 12 months: $76.53 Next 51 months: $153.11 Note: All options include shipping and handling, installation and training, free postage refills, free downioadabie postage rate updates and a total satisfaction guarantee Ryan Mikel Account Manager 651 - 592 -1226 r.mikel @neopost.com Valid Until :09/06/ 0 www. opostnc.com E YOUR - MAIL Top Benefits of the Neopost IS -440 Mail Processing Solution Performance • Quick & Efficient Mail Processing —The IS -440 can feed, seal, meter, and stack almost 100 letters per minute, making quick work of those large batches on your peak mail days. 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The exclusive Postal Rate Wizard guides users through the process of selecting the right mail class and optional special services. • Ready When Needed — USPS` rate changes are handled seamlessly with the IS -440's capability to download the latest postal rates automatically. Never run out of ink again by receiving "low ink" alerts via email when it's time to re- order. Download postage now and pay later using your included neoFunds account. Cost Control • Keeps Supply Costs Low —The IS -440 prints the next - generation IBI -Lite indicia which requires less ink. You can meter up to 15,000 envelopes with a single ink cartridge. Each cartridge has replacement print heads built -in, so you'll never pay extra for new ones. In addition, the 15-440 uses economical Secure Stick postage labels for mail over 1/2" thick. • Postal Expense Management — Track postage spending for up to 100 departments. Remotely view postage usage statistics, activity graphs and export reports online from any PC. Service Support • Service By People Who Care — Our dedication to providing you with world class customer satisfaction is so advanced that we offer automatic diagnostics with our I5 product line. By uploading system data, we will be alerted if you're having trouble. neopose WE VALUE YOUR MAIL StU1wt TN.[ 8 RTHPIA ?'E OF 1411NN f.50TA City Council DATE: August 12, 2010 CASE NO.: 09 -36 REQUEST: Millbrook 4th Addition Developers Agreement APPLICANT: Joe Jabonski, U.S. Home Corporation LOCATION: State Highway 96 west of South Twin Lake MEETING DATE: August 16, 2010 REVIEWED BY: City Attorney, City Administrator, City Engineer and Community Development Director PREPARED BY: Michel Pogge, City Plann BACKGROUND The Council approved the plat for Millbrook 4th Addition on July 6, 2010. Since that time Staff and representatives from Lennar have been negotiating terms of the development agreement for the 4th Addition. The development agreement is attached. The two key items in this agreement include: 1) Lennar will pay all of the fees related to Phase II of the overall Millbrook Development with this addition per the terms of the original development agreement. These fees represent a total of $1,200,558.04 that Lennar will pay the City to cover AUAR, transportation adequacy, trunk sewer, water main, and seal coating fees. A credit of $41,364.20 has been given to Lennar related to water main and sanitary sewer main over sizing that Lennar completed. 2) Lennar will put up a $65,000 cash escrow to ensure the turf in the two park sites is completed in a timely manner. If Lennar fails to make adequate progress in developing the turf by May 31, 2011, the City will have the ability to call from the escrow and complete the work. RECOMMENDATION The development agreement follows the terms of the original agreement and covers concerns related to the status of the park development. Staff recommends approval of the Millbrook 4th Addition development agreement. cc: Joe Jablonski DRAFT: 8/12/2010 DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF STILLWATER AND US. HOME CORPORATION FOR MILLBROOK 4TH ADDITION Pursuant to the Master Development Agreement Dated March 13, 2007 This Instrument Drafted By: David T. Magnuson Magnuson Law Firm 333 North Main Street, Suite 202 Stillwater, MN 55082 651 - 439 -9464 telephone 651 -439 -5641 fax ADDENDUM FOR MILLBROOK 4TH ADDITION TO DEVELOPMENT AGREEMENT FOR MILLBROOK Originally Dated March 13, 2007 This Agreement made this day of , 2010 between the City of Stillwater, a political subdivision of the State of Minnesota ( "City ") and U.S. Home Corporation, a Delaware corporation ( "U.S. Homes ") (the "Developer "). 1. INTRODUCTION. On March 13, 2007, U.S. Homes and the City executed a Master Development Agreement ( "Master Development Agreement ") for the development of Millbrook, a residential community. The purpose of this Addendum is to facilitate the build -out of Millbrook 4th Addition, and the installation of public improvements needed to serve this phase of the development. A description of this phase (the "Project ") is attached hereto as Exhibit A. 2. SAVING. The Master Development Agreement will remain in force and effect except as expressly modified in this Addendum and for the purposes of this Addendum is restated as if set forth verbatim. 3. PUBLIC IMPROVEMENTS. The City is willing to allow the Developer to connect to the public improvements installed for Phase 1 as described in Section 4 of the Master Development Agreement. 4. IMPACT FEES. Prior to final plat approval for the 4th addition, the Developer must pay all impact fees and charges that are attributable to phase 11 of the project as shown on the map attached hereto as Ex. "A ". The total due may be offset by any over sizing credits that would be due the Developer pursuant to the Master Development Agreement. The fees are described as follows: Transportation Adequacy Fee — 31.04 acres @$15,692.47 /acre $487.084.27 AUAR Trout Stream Mitigation Charge $299,469.37 Single family 29.4 acres@ $9,163.69/acre Multi- family 1.64 acres@ $18,327.37/acre Trunk Sewer and Water Main — 31.04 acres @ $14,346.25/acre $445,307.60 Oversize Credit — the impact fees described above will be reduced by an oversize credit as described in the Master Development Agreement in the amount of $ 41,364.20 Seal Coat Charge $ 10,051.00 5. CONDITIONS OF APPROVAL. The conditions of approval for the final plat of the property, as set forth in Resolution No. 2007 -92 enacted by the City Council on April 17, 2007, must be satisfied for the property as well as any applicable conditions imposed on the preliminary plat and Planned Unit Development permit set forth in City Resolution No. 2007 -93 Resolution No. 2007 -94 enacted by the City on April 17, 2007, and conditions of approval enacted for the 4th Addition by Resolution No. 2010 -100, enacted by the City Council on July 6, 2010. 6. MARKERS. Developer must install markers locating and identifying all natural, open space and parkland areas at each and every property corner where ever adjoining private lots meet these areas, to the criteria set forth by the City Engineer. 7. ESCROW TO INSURE TURF ESTABLISHMENTS IN THE PARKS. a. Prior to beginning work on the turf establishment, the City must submit to the City Engineer and obtain his approval of a Turf Establishment Plan. At a minimum, the Plan must include specifications for seed mixture and fertilization and a Schedule for Turf Establishment. An escrow deposit in the amount of $65,000 must be deposited with the City as security that the Plan will be followed. If satisfactory progress has not been made by May 31st, 2011, the City may draw from the escrow funds necessary for the completion of turf establishment not to exceed $40,000. b. In lieu of the Developer completing the turf establishment, the Developer will be given the option of allowing the City to draw $40,000 from the escrow that the City will use to seed, fertilize and top dress the park on Outlot A and Outlot F. In this event, the City will also construct and install an irrigation system on Outlot A. c. That portion of Outlot A, where the dirt stock pile was removed, shall be restored with four inches of topsoil (screened) seeded and fertilized, no later than September 15, 2010. The City must review and approve the specifications for the topsoil, seed mixture and fertilizer prior to the work being performed. If in the opinion of the City, that no satisfactory progress is being made in restoring of this area by May 31, 2011, the City may withdraw $25,000 from the escrow amount to complete the restoration. ATTEST: Diane F. Ward, Clerk DEVELOPER: U.S. HOME CORPORATION, a Delaware corporation STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) On this day of , 2010, before me, a Notary Public within and for said County, appeared Ken Harycki, and Diane Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota Municipal corporation. Notary Public STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged bef re me this 13 day of 2010, by 0 , the MU., ( Y-t authorized agent for U.S. Home Corporation, a Delaware corporation, the Developer. ARA K. JE.NSEN Notary Public- Minnesota Com • p,)cpkes Jan 31, 2015 duly Eg. x ; it 1,4CA:t`O SOUTH TWIN LAKE 0040 *Al 3 FT. NORM 200 100 0 100 200 400 SCALE IN FEE 4 4+" - exisTawo UTILITIES SHOWN ARE $HOWN IN AN APF'ROXILIAIE WAY ONLY DIE CONTRACTOR SHALL 000I6.4INE THE EXACT I OC.ATION Of ANY AND Ail EST 04C3 LIT IL flES BEFORE COMMENCING WORK, HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES ARMING OUT OF MS FAIL URE TO EXACTLY LOCAI E AND PRESERVE ANY AND ALL 0000040 UT IL I T IES LEGEND TRAILS PHASEI PHASEI PHASE II El PHASE 11 PHASE III ri PHASE III SANITARY TO BE CONSTRUCTED IN PHASE I WATERMAIN TO BE CONSTRUCTED IN PHASE I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS PREPARED 60 NE OR UNDER NY OIREC I SUPERVISOR AND THAT t 000 DULY REGISTERED PROFESSONAL ENGINEER UNDER Ti+f,LAWS OF THE STATE 00 0040408010 DATE 07 Li ;. REG NO 40001 ATER, MINNESOTA 00102024 ISR 0547:00 DLS TE .AtIf 24. 2006 ,AL 028140W24 JOB NO. 5453469 71E BASF .ML1Y 21.00 0 U.S. PHASE 1 T H E B I R T H P L A C E O F M I N N E S O T A TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director 7 I . DATE: August 13, 2010 RE: Participation in Local Housing Incentives Account BACKGROUND The City of Stillwater has participated in the Metropolitan Livable Communities Act (LCA) Local Housing Incentives Account (LHIA) program since 1996. As participants in good standing the City is eligible for LCA grants and loans that may be used to: 1) meet its affordable housing and life -cycle housing goals, 2) clean up polluted sites, and 3) support_ demonstration projects linking jobs, housing and transit. The City has benefitted from participating in the program by receiving $683,287 in LCA grants. To initiate participation in the LHIA program a community agrees with the Metropolitan Council to specific housing goals. Stillwater did that in 1996. However, those goals expire this year. If the City wishes to continue in the program, it has to establish new affordable housing and life -cycle housing goals for the next decade (2010- 2020). The new goals have to be included in a Resolution adopted by the City and submitted to the Metropolitan Council by September 1, 2010. COMMENTS Affordable housing goal As part of the 2030 Comprehensive Plan project, the City adopted LCA housing goals in the Housing Chapter of the plan. That adopted goal is 233 affordable units between 2011 and 2020. Based upon this goal, the Metropolitan Council suggests that the City put a range of 151 to 233 affordable units in its LHIA resolution. Life -cycle housing goal In the 2030 Comprehensive Plan the City states that it is a goal to diversity the type and density of housing to meet residents' changing housing needs and preferences. This gives options to young residents finding their first place of residence, and to older residents who have retired, and to all residents of the various demographic cohorts between them. Though the Comp Plan does not offer a specific number as a goal for life -cycle housing, LHIA Resolution August 13, 2010 Page 2 the Metropolitan Council requires a specific number in the LHIA resolution. The Metropolitan Council staff suggests a range for the City of Stillwater of 230 to 650 units by 2020. Since life -cycle housing can include affordable housing, staff is comfortable with the low end of the range, but not the upper end. Therefore, City staff suggests a life -cycle goal range of 230 to 350. Life -cycle housing can include condos, townhomes, apartments, mixed use projects, redevelopment projects, etc., so City staff believes the 230 to 350 units range is realistic. RECOMMENDATION City staff believes that it is important for the community to have affordable and life -cycle housing options available to its residents. Staff also believes it is important to remain eligible for LCA grants and loans. Therefore, we recommend adopting the attached resolution. bt 4/ RESOLUTION NO. RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2011 THROUGH 2020 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan -area municipalities; and WHEREAS, a metropolitan -area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, previously negotiated affordable and life -cycle housing goals for municipalities participating in the Local Housing Incentives Account Program expire in 2010; and WHEREAS, a metropolitan-area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life -cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life -cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. NOW, THEREFORE, BE IT RESOLVED THAT the Stillwater City Council hereby: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2011 through 2020. 2. Agrees to the following affordable and life -cycle housing goals for calendar years 2011 through 2020: Affordable Housing Goals Range Life -Cycle Housing Goals Range 151 to 233 units 230 to 350 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. Adopted by the Stillwater City Council this 17th day of August, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council ppgg�� FROM: Torry Kraftson, Assistant City Engineer /LJ�. DATE: August 12, 2010 SUBJECT: Interceptor Sewer Cleaning and Televising DISCUSSION: At the July 6th meeting, Council authorized staff to obtain bids for the Interceptor Sewer Rehabilitation Project. Before the interceptor can be lined, it needs to be cleaned and televised. Staff anticipates better pricing for cleaning and televising by bidding these items separately prior to bidding the slip lining project. We also anticipate that lower bids will be obtained for the slip lining rehabilitation if the mains are cleaned and televised prior to bidding. Staff has solicited two quotes to perform cleaning and televising of the interceptor. The quotes are from Visu -Sewer and Infratech. Visu -Sewer quoted the televising at $195 per hour and estimated 2 days of work for a total estimated televising cost of $3,500. To clean the main, they quoted an hourly price of $220 per hour with a range of 4 to 16 hours per segment plus $600 for each load of debris. Their total quote for cleaning and televising ranges from $17,600 to $29,450, as shown on the attached spreadsheet. Infratech quoted the televising at $0.89 per linear foot. The pipe length is 3,057 feet which equates to $2,720.73 for televising. For cleaning (jet/vac) services, Infratech quoted $220 per hour with a not to exceed price of $9,171. Infratech's quote for cleaning and televising is an hourly not to exceed price of $11,891.73. Both estimates are included. RECOMMENDATION: Staff recommends that Council award the cleaning and televising of the interceptor sewer to Infratech based on their not to exceed proposal of $11,891.73. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2010- , RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR INTERCEPTOR SEWER CLEANING AND TELEVISING. ACCEPTING QUOTES AND AWARDING CONTRACT FOR INTERCEPTOR SEWER CLEANING & TELEVISING WHEREAS, pursuant to requesting quotes to perform cleaning and televising, quotes were received and tabulated according to law and the following quotes were received: and CONTRACTOR QUOTE AMOUNT Visu -Sewer Clean & Seal, Inc. $17,600 - $29,450 Infratech $11,891.73 (NTE) WHEREAS, it appears Infratech of Rogers, Minnesota is the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Infratech of Rogers, Minnesota in the name of the City of Stillwater to perform cleaning and televising therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 17th day of August 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Sent: Thursday, August 12, 2010 8:39 AM To: Tim Moore Cc: Loberg, Matt Subject: TV Proposal Proposal To: Tim Moore City of Stillwater 216 N. 4th St Stillwater, MN 55082 651- 275 -4102 From: Ronald Fenney Visu -Sewer Clean & Seal, Inc. Date: 8 -11 -10 Project: Sanitary Sewer Clean & TV Proposal Visu -Sewer will supply the following services as described below: Jet / Vac clean with 2 men $ 235.00 per hour Bucket Cleaning with 2 men $ 225.00 per hour Dump Debris ( @ MCES location) $ 600.00 each load Extra Man (if required) $ 60.00 per hour Since Vactor cleaning requires truck access and low flows each line will need to be reviewed for the quickest or in some cases the only way to clean. An estimated time to clean 3,300 L.F. can vary as much as 4 -16 hours per line depending on Equipment required and debris levels. TV Inspection ( after cleaning) $ 195.00 per hour Should you have any questions please call Matt Loberg or myself at the office Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. VSC &S, Inc. is authorized to do the work as specified. Date: Signature: Line MH1 -MH 2 MH1A -MH 2 MH2 -MH 3 MH3 -MH 4 MH4 -MH 5 MH5 -MH 6 MH6 -MH 7 MH7 -MH 8 MH8 -MH 9 MH9 -MH 10 MH10 -MH 11 MH11- Diversion M H 11- Liftstatio n Total Dump Debris Televise Total Length 213 266 210 250 250 152 437 626 66 200 286 40 55 3051 Estimated Hours Cost Total 6 $225.00 $1,350.00 6 $225.00 $1,350.00 6 $225.00 $1,350.00 6 $225.00 $1,350.00 6 $225.00 $1,350.00 6 $225.00 $1,350.00 12 $225.00 $2,700.00 12 $225.00 $2,700.00 6 $225.00 $1,350.00 10 $225.00 $2,250.00 10 $225.00 $2,250.00 4 $225.00 $900.00 4 $225.00 $900.00 8 Loads @ $600 94 $21,150.00 $4,800.00 $3,500.00 $29,450.00 Low Estimate 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 4 $225.00 $900.00 $900.00 $900.00 $900.00 $900.00 $900.00 $ 900.00 $900.00 $900.00 $900.00 $900.00 $900.00 $900.00 52 $11,700.00 4 Loads @ $600 $2,400.00 $3,500.00 $17,600.00 MEMO John Herbert Selvog INFRATECH Infrastructure Technologies, Inc. 21040 Commerce Blvd. Rogers, Minnesota 55374 www.infratechonline.com website john @infratechonline.com e-mail 612 - 747 -2748 cell 763- 428 -6488 / 800 - 533 -4244 / FAX 763 -428 -6489 Date: 8/6/10 Attention: Tim Moore Organization: City of Stillwater Public Works Reference: Clean /Televise proposal for project #2010 -03 Hi Tim, Please review and don't hesitate to call if you have any questions. 3,057/If Jet/Vac services provided @ 220.00 /per hour (total price not to exceed 9,171.00) 3,057/If....: '` services provided @ .89 /per If (2,720.73) televising Thanks Tim, please don't hesitate to call if you have any further questions. Sincerely, John Herbert Selvog Infrateh Memorandum To: Mayor and City Council 5 From: Shawn Sanders, irector of Public Works Date: July 28, 2010 Subject: South Third Street No Parking DISCUSSION At previous meetings with the Downtown Parking Commission and the Traffic Review Committee, they both recommended that parking be eliminated on northbound South Third Street to create a longer right turn lane for eastbound traffic onto Chestnut Street. This would allow for more vehicle movements, both northbound and eastbound, at the Third Street and Chestnut Street intersection. In talking to Washington County, they felt that elimination of the parking stalls along Third Street from Chestnut Street to the driveway entrance for the building at 275 South Third Street (160 feet) would be sufficient at his time. (This length is less than what was discussed with the Traffic Review and the Parking Commission, but traffic could be monitored to see if more parking should be eliminated.) If approved, Washington County Public Works would install "No Parking Signs ", "Right Turn Only" signs and install turn lane striping along Third Street at his location.. RECOMMENDATION Staff recommends that Council approve designating the eastside of South Third Street from Chestnut Street to 160 feet south of Chestnut Street. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion designating the eastside of Third Street, from Chestnut Street to 160 south of the Chestnut Street. RESOLUTION DESIGNATING NO PARKING ON PORTION OF SOUTH THIRD STREET ( COUNTY ROAD 23) WHEREAS, upon request and further study to improve traffic flow in downtown Stillwater, the eastside of South Third Street from Chestnut Street (County Road 23) to 160 feet South, is designated as no parking; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, to implement the traffic control change. Attest: Adopted by the Council this 17thh day of August 2010. Diane F. Ward, City Clerk Ken Harycki, Mayor qr 0 fi fiwale: THE BIRTHPLACE OF MINNESOTA PROPOSED "NO PARKING" THIRD STREET General Ledger Monthly Report User: SharonH Printed: 08/17/10 09:35:31 Period 01 - 07 Fiscal Year 2010 - 2010 Description llwater ��, T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance GENERAL FUND Revenue TAXES 6,996,717.00 3,375,514.67 3,621,202.33 LICENSES AND PERMITS 368,520.00 176,352.41 192,167.59 SPECIAL ASSESSMENTS 7,000.00 40,739.81 - 33,739.81 INTERGOVERNMENTAL 881,986.00 252,008.60 629,977.40 CHARGES FOR SERVICES 986,820.00 525,695.64 461,124.36 FINES AND FORFEITS 130,900.00 16,822.30 114,077.70 MISCELLANEOUS 172,500.00 37,420.62 135,079.38 OTHER FINANCING SOURCES 398,617.00 0.00 398,617.00 9,943,060.00 4,424,554.05 5,518,505.95 Revenue 9,943,060.00 4,424,554.05 5,518,505.95 Expense Dept PERSONNEL SERVICES Dept 0.00 0.00 0.00 0.00 0.00 0.00 MAYOR & CITY COUNCIL PERSONNEL SERVICES 55,142.00 31,966.41 23,175.59 SERVICES AND CHARGES 11,259.00 5,026.55 6,232.45 MISCELLANEOUS 17,220.00 685.00 16,535.00 DEPRECIATION 0.00 0.00 0.00 MAYOR & CITY COUNCIL 83,621.00 37,677.96 45,943.04 ELECTIONS PERSONNEL SERVICES 29,834.00 0.00 29,834.00 SUPPLIES 750.00 359.41 390.59 SERVICES AND CHARGES 8,730.00 5,634.36 3,095.64 MISCELLANEOUS 2,500.00 489.01 2,010.99 CAPITAL OUTLAY 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 ELECTIONS 41,814.00 6,482.78 35,331.22 MIS SUPPORT SERVICES PERSONNEL SERVICES 145,715.00 80,137.91 65,577.09 SUPPLIES - 7,300.00 412.45 6,887.55 SERVICES AND CHARGES 21,226.00 11,034.81 10,191.19 MISCELLANEOUS 0.00 0.00 0.00 CAPITAL OUTLAY 102,000.00 11,474.18 90,525.82 DEPRECIATION 0.00 0.00 0.00 MIS SUPPORT SERVICES 276,241.00 103,059.35 173,181.65 FINANCE PERSONNEL SERVICES 291,535.00 158,658.16 132,876.84 SUPPLIES 5,300.00 222.52 5,077.48 1 Description 2010 Budget 2010 Y -T -D 2010 Variance SERVICES AND CHARGES 68,929.00 54,352.22 14,576.78 MISCELLANEOUS 1,200.00 1,798.62 - 598.62 CAPITAL OUTLAY 20,000.00 0.00 20,000.00 DEPRECIATION 0.00 0.00 0.00 FINANCE 386,964.00 215,031.52 171,932.48 ADMINISTRATION PERSONNEL SERVICES 350,301.00 219,952.36 130,348.64 SUPPLIES 4,000.00 3,015.79 984.21 SERVICES AND CHARGES 149,507.00 104,502.28 45,004.72 MISCELLANEOUS 3,700.00 2,065.48 1,634.52 CAPITAL OUTLAY 9,900.00 1,15 6.27 8,743.73 DEPRECIATION 0.00 0.00 0.00 ADMINISTRATION 517,408.00 330,692.18 186,715.82 LEGAL /CITY ATTORNEY PERSONNEL SERVICES 127,145.00 67,991.34 59,153.66 SUPPLIES 0.00 1 ,570.79 - 1,570.79 SERVICES AND CHARGES 139,881.00 79,974.50 59,906.50 MISCELLANEOUS 0.00 0.00 0.00 LEGAL /CITY ATTORNEY 267,026.00 149,536.63 117,489.37 PLANT /CITY HALL PERSONNEL SERVICES 0.00 0.00 0.00 SUPPLIES 8,300.00 3,772.46 4,527.54 SERVICES AND CHARGES 150,904.00 67,063.30 83,840.70 MISCELLANEOUS 500.00 0.00 500.00 CAPITAL OUTLAY 49,000.00 0.00 49,000.00 DEPRECIATION 0.00 0.00 0.00 PLANT /CITY HALL 208,704.00 70,835.76 137,868.24 COMMUNITY DEVELOPMENT PERSONNEL SERVICES 231,544.00 127,239.31 104,304.69 SUPPLIES 6,900.00 1,674.92 5,225.08 SERVICES AND CHARGES 15,926.00 4,134.14 11,791.86 MISCELLANEOUS 2,500.00 2,139.98 360.02 CAPITAL OUTLAY 5,200.00 1,156.27 4,043.73 DEPRECIATION 0.00 0.00 0.00 COMMUNITY DEVELOPMENT 262,070.00 136,344.62 125,72538 POLICE PERSONNEL SERVICES 2,317,780.00 1,161,076.21 1,156,703.79 SUPPLIES 101,000.00 49,512.94 51,487.06 SERVICES AND CHARGES 192,392.00 57,344.21 135,047.79 MISCELLANEOUS 13,950.00 4,308.05 9,641.95 CAPITAL OUTLAY 118,900.00 71,683.27 47,216.73 DEPRECIATION 0.00 0.00 0.00 POLICE 2,744,022.00 1,343,924.68 1,400,097.32 FIRE PERSONNEL SERVICES 947,306.00 465,806.59 481,499.41 SUPPLIES 33,850.00 10,997.59 22,852.41 SERVICES AND CHARGES 111,367.00 43,874.59 67,492.41 MISCELLANEOUS 4,150.00 3,102.59 1,047.41 CAPITAL OUTLAY 72,917.00 13,275.79 59,641.21 DEPRECIATION 0.00 0.00 0.00 2 Description 2010 2010 2010 Budget Y -T -D Variance FIRE 1,169,590.00 537,057.15 632,532.85 INSPECTIONS PERSONNEL SERVICES 203,434.00 114,539.30 88,894.70 SUPPLIES 6,000.00 1,677.70 4,322.30 SERVICES AND CHARGES 28,290.00 7,860.30 20,429.70 MISCELLANEOUS 850.00 139.00 711.00 CAPITAL OUTLAY 14,100.00 2,312.55 11,787.45 DEPRECIATION 0.00 0.00 0.00 INSPECTIONS 252,674.00 126,528.85 126,145.15 CIVIL DEFENSE SUPPLIES 100.00 0.00 100.00 SERVICES AND CHARGES 2,263.00 749.30 1,513.70 MISCELLANEOUS 550.00 225.00 325.00 CAPITAL OUTLAY 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 CIVIL DEFENSE 2,913.00 974.30 1,938.70 ENGINEERING PERSONNEL SERVICES 306,748.00 166,717.21 140,030.79 SUPPLIES 11,550.00 4,597.92 6,952.08 SERVICES AND CHARGES 20,690.00 2,951.28 17,738.72 MISCELLANEOUS 1,155.00 339.00 816.00 CAPITAL OUTLAY 2,400.00 0.00 2,400.00 DEPRECIATION 0.00 0.00 0.00 ENGINEERING 342,543.00 174,605.41 167,937.59 STREET PERSONNEL SERVICES 483,221.00 247,462.89 235,758.11 SUPPLIES 242,000.00 97,083.46 144,916.54 SERVICES AND CHARGES 273,911.00 40,834.41 233,076.59 MISCELLANEOUS 7,700.00 2,319.76 5,380.24 CAPITAL OUTLAY 4,200.00 2,137.50 2,062.50 DEPRECIATION 0.00 0.00 0.00 STREET 1,011,032.00 389,838.02 621,193.98 UNALLOCATED PERSONNEL SERVICES 491,340.00 318,312.06 173,027.94 SERVICES AND CHARGES 120,350.00 319,463.20 - 199,113.20 MISCELLANEOUS 3,000.00 76,653.29 - 73,653.29 CAPITAL OUTLAY 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 UNALLOCATED 614,690.00 714,428.55 - 99,738.55 OPERATING TRANSFERS OTHER FINANCING USES 1,761,748.00 982,628.23 779,119.77 OPERATING TRANSFERS 1,761,748.00 982,628.23 779,119.77 Expense 9,943,060.00 5,319, 645.99 4,623,414.01 Revenue Total 9,943,060.00 4,424,554.05 5,518,505.95 Expense Total 9,943,060.00 5,319,645.99 4,623,414.01 Grand Total 0.00 - 895,091.94 895,091.94 3 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:53:00 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E O F M I N N E S O A 2010 Budget 2010 Y -T -D 2010 Variance SPECIAL EVENTS FUND Revenue CHARGES FOR SERVICES MISCELLANEOUS OTHER FINANCING SOURCES Revenue Expense SPECIAL EVENTS SERVICES AND CHARGES MISCELLANEOUS SPECIAL EVENTS Expense Revenue Total Expense Total Grand Total 45,000.00 35,000.00 18,300.00 98,300.00 98,300.00 41,000.00 57,300.00 98,300.00 98,300.00 98,300.00 98,300.00 0.00 35,206.50 12,906.27 10,675.00 58,787.77 58, 787.77 162.08 45,000.00 45,162.08 45,162.08 58,787.77 45,162.08 13,625.69 9,793.50 22,093.73 7,625.00 39,512.23 39,512.23 40,837.92 12,300.00 53,137.92 53,137.92 39,512.23 53,137.92 - 13,625.69 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:53:39 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E OF M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance ST CROIX VALLEY REC CENTER Revenue CHARGES FOR SERVICES MISCELLANEOUS OTHER FINANCING SOURCES Revenue Expense RECREATION CENTER PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEPRECIATION OTHER FINANCING USES RECREATION CENTER FIELDHOUSE PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY FIELDHOUSE LILY LAKE ARENA SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY LILY LAKE ARENA Expense Revenue Total Expense Total Grand Total 1,504,300.00 45,000.00 132,400.00 1,681,700.00 1, 681, 700.00 0.00 126,500.00 650,798.00 18,500.00 62,400.00 0.00 274,239.00 1,132,437.00 0.00 8,400.00 275,714.00 3,200.00 70,000.00 357,314.00 10,700.00 180,599.00 650.00 0.00 191,949.00 1,681,700.00 1,681,700.00 1,681,700.00 0.00 818,557.92 - 2,436.01 0.00 816,121.91 816,121.91 0.00 73,912.62 376,194.24 4,478.24 1,156.27 0.00 0.00 455,741.37 0.00 4,151.90 125,666.20 1,287.55 0.00 131,105.65 5,859.17 96,721.02 0.00 0.00 102,580.19 689,427.21 816,121.91 689,427.21 126,694.70 685,742.08 47,436.01 132,400.00 865,578.09 865,578.09 0.00 52,587.38 274,603.76 14,021.76 61,243.73 0.00 274,239.00 676,695.63 0.00 4,248.10 150,047.80 1,912.45 70,000.00 226,208.35 4,840.83 83,877.98 650.00 0.00 89,368.81 992,272.79 865,578.09 992,272.79 - 126,694.70 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:54:25 Period 01 - 07 Fiscal Year 2010 - 2010 Description liwater T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance LIBRARY FUND Revenue CHARGES FOR SERVICES MISCELLANEOUS OTHER FINANCING SOURCES Revenue Expense LIBRARY OPERATIONS PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEPRECIATION LIBRARY OPERATIONS LIBRARY PLANT PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY LIBRARY PLANT Expense Revenue Total Expense Total Grand Total 43,300.00 40,400.00 1,109,076.00 1,192,776.00 1,192,776.00 735,528.00 102,350.00 58,004.00 2,600.00 58,200.00 0.00 956,682.00 102,229.00 9,300.00 119,065.00 2,300.00 3,200.00 236,094.00 1,192,776.00 1,192,776.00 1,192,776.00 0.00 29,402.67 16,658.95 591,432.04 637,493.66 637,493.66 411,677.30 36,693.31 44,414.27 1,532.41 0.00 0.00 494,317.29 59,052.93 4,687.04 38,088.01 534.26 0.00 102,362.24 596, 679.53 637,493.66 596,679.53 40,814.13 13,897.33 23,741.05 517,643.96 555,282.34 555,282.34 323,850.70 65,656.69 13,589.73 1,067.59 58,200.00 0.00 462,364.71 43,176.07 4,612.96 80,976.99 1,765.74 3,200.00 133,731.76 596, 096.47 555,282.34 596,096.47 - 40,814.13 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:55:04 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E O F M I N N E S 0 1 A 2010 Budget 2010 Y -T -D 2010 Variance PARKS FUND Revenue LICENSES AND PERMITS 1,000.00 746.53 253.47 INTERGOVERNMENTAL 0.00 0.00 0.00 CHARGES FOR SERVICES 12,500.00 13,142.99 - 642.99 MISCELLANEOUS 8,000.00 40.76 7,959.24 OTHER FINANCING SOURCES 895,122.00 380,521.19 514,600.81 916,622.00 394,451.47 522,170.53 Revenue 916, 622.00 394,451.47 522,170.53 Expense PARK PERSONNEL SERVICES 508,931.00 263,569.82 245,361.18 SUPPLIES 65,000.00 42,600.57 22,399.43 SERVICES AND CHARGES 134,941.00 25,068.84 109,872.16 MISCELLANEOUS 8,400.00 751.66 7,648.34 CAPITAL OUTLAY 199,350.00 0.00 199,350.00 DEPRECIATION 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 PARK 916,622.00 331,990.89 584,631.11 Expense 916,622.00 331,990.89 584,631.11 Revenue Total 916,622.00 394,451.47 522,170.53 Expense Total 916,622.00 331,990.89 584,631.11 Grand Total 0.00 62,460.58 - 62,460.58 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:55:36 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E O F M I N N E S 0 1 A 2010 Budget 2010 Y -T -D 2010 Variance WASH CO RECYCLING Revenue INTERGOVERNMENTAL MISCELLANEOUS Revenue Expense WA CO RECYCLING PERSONNEL SERVICES SERVICES AND CHARGES MISCELLANEOUS WA CO RECYCLING Expense Revenue Total Expense Total Grand Total 34,050.00 0.00 34,050.00 34,050.00 0.00 11,300.00 22,750.00 34,050.00 34,050.00 34,050.00 34,050.00 0.00 0.00 - 228.67 - 228.67 - 228.67 0.00 237.03 1,441.80 1,678.83 1,678.83 - 228.67 1,678.83 - 1,907.50 34,050.00 228.67 34,278.67 34,278.67 0.00 11,062.97 21,308.20 32,371.17 32,371.17 34,278.67 32,371.17 1,907.50 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 08:56:08 Period 01 - 07 Fiscal Year 2010 - 2010 Description Ilwater T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance DARE FUND Revenue MISCELLANEOUS OTHER FINANCING SOURCES 500.00 0.00 500.00 -23.74 0.00 -23.74 523.74 0.00 523.74 Revenue 500.00 -23.74 523.74 Expense DARE SUPPLIES DARE 1,500.00 1,500.00 1,798.17 1,798.17 Expense 1,500.00 1,798.17 Revenue Total Expense Total Grand Total 500.00 1,500.00 - 1,000.00 -23.74 1,798.17 - 298.17 - 298.17 - 298.17 523.74 - 298.17 - 1,821.91 821.91 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 09:00:25 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance SEWER FUND Revenue TAXES SPECIAL ASSESSMENTS CHARGES FOR SERVICES MISCELLANEOUS OTHER FINANCING SOURCES Revenue Expense SEWER PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEPRECIATION OTHER FINANCING USES SEWER UI SUPPLIES SERVICES AND CHARGES CAPITAL OUTLAY 1/I Expense Revenue Total Expense Total Grand Total 0.00 0.00 2,053,000.00 100,000.00 0.00 2,153,000.00 2,153,000.00 325,310.00 26,100.00 1,706,616.00 4,400.00 792,200.00 272,000.00 0.00 3,126,626.00 15,000.00 17,900.00 0.00 32,900.00 3,159,526.00 2,153,000.00 3,159,526.00 - 1,006,526.00 0.00 0.00 1,461,958.47 33,153.38 0.00 1,495,111.85 1,495,111.85 168,511.91 11,428.96 1,119,909.40 880.79 0.00 0.00 0.00 1,300,731.06 5,895.36 1,523.52 0.00 7,418.88 1,308,149.94 1,495,111.85 1,308,149.94 186,961.91 0.00 0.00 591,041.53 66,846.62 0.00 657,888.15 657,888.15 156,798.09 14,671.04 586,706.60 3,519.21 792,200.00 272,000.00 0.00 1,825,894.94 9,104.64 16,376.48 0.00 25,481.12 1,851,376.06 657,888.15 1,851,376.06 - 1,193,487.91 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 09:01:28 Period 01 - 07 Fiscal Year 2010 - 2010 Description liwater T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance STORM SEWER FUND Revenue SPECIAL ASSESSMENTS CHARGES FOR SERVICES MISCELLANEOUS Revenue Expense MISCELLANEOUS PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEBT SERVICE DEPRECIATION OTHER FINANCING USES MISCELLANEOUS SURFACE WATER MANAGEMENT (MS4) PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY SURFACE WATER MANAGEMENT (MS4) Expense Revenue Total Expense Total Grand Total 0.00 485,000.00 10,000.00 495,000.00 495,000.00 112,592.00 900.00 65,205.00 34,000.00 0.00 0.00 2,500.00 90,000.00 305,197.00 123,613.00 4,500.00 58,875.00 2,700.00 0.00 189,688.00 494,885.00 495,000.00 494,885.00 115.00 0.00 367,486.17 - 501.17 366,985.00 366, 985.00 56,003.38 - 709.62 38,239.44 32,163.89 0.00 0.00 0.00 0.00 125,697.09 68,827.37 4,568.81 3,360.12 1,535.00 0.00 78,291.30 203, 988.39 366,985.00 203,988.39 162,996.61 0.00 117,513.83 10,501.17 128,015.00 128,015.00 56,588.62 1,609.62 26,965.56 1,836.11 0.00 0.00 2,500.00 90,000.00 179,499.91 54,785.63 -68.81 55,514.88 1,165.00 0.00 111,396.70 290,896.61 128,015.00 290,896.61 - 162,881.61 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 09:02:28 Period 01 - 07 Fiscal Year 2010 - 2010 Description iliwater T H E B I R T H P L A C E O F M J N N E S O I A 2010 Budget 2010 Y -T -D 2010 Variance SIGNS & LIGHTING FUND Revenue CHARGES FOR SERVICES MISCELLANEOUS Revenue Expense SIGNS & LIGHTING PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEPRECIATION OTHER FINANCING USES SIGNS & LIGHTING Expense Revenue Total Expense Total Grand Total 370,000.00 0.00 370,000.00 370,000.00 97,656.00 15,700.00 255,387.00 250.00 0.00 0.00 0.00 368,993.00 368, 993.00 370,000.00 368,993.00 1,007.00 279,974.94 0.00 279,974.94 279, 974.94 51,854.52 11,727.01 125,417.56 1,703.01 0.00 0.00 0.00 190,702.10 190, 702.10 279,974.94 190,702.10 89,272.84 90,025.06 0.00 90,025.06 90,025.06 45,801.48 3,972.99 129,969.44 - 1,453.01 0.00 0.00 0.00 178,290.90 178,290.90 90,025.06 178,290.90 - 88,265.84 1 General Ledger Monthly Report User: SharonH Printed: 08/17/10 09:03:19 Period 01 - 07 Fiscal Year 2010 - 2010 Description liwater T H E B I R T H P L A C E O F M I N N E S O T A 2010 Budget 2010 Y -T -D 2010 Variance PARKING FUND Revenue LICENSES AND PERMITS CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS Revenue Expense PARKING PERSONNEL SERVICES SUPPLIES SERVICES AND CHARGES MISCELLANEOUS CAPITAL OUTLAY DEBT SERVICE DEPRECIATION OTHER FINANCING USES PARKING RIVERVIEW PARKING LOT -3RD ST SERVICES AND CHARGES RIVERVIEW PARKING LOT -3RD ST Expense Revenue Total Expense Total Grand Total 40,000.00 115,000.00 32,000.00 15,000.00 202,000.00 202,000.00 105,307.00 13,400.00 35,976.00 1,000.00 3,500.00 0.00 35,000.00 0.00 194,183.00 17,500.00 17,500.00 211,683.00 202,000.00 211,683.00 - 9,683.00 17,408.10 37,690.15 12,028.00 - 407.21 66,719.04 66,719.04 50,843.73 8,695.39 20,488.27 789.72 2,890.00 0.00 0.00 0.00 83,707.11 8,694.00 8,694.00 92,401.11 66,719.04 92,401.11 - 25,682.07 22,591.90 77,309.85 19,972.00 15,407.21 135,280.96 135,280.96 54,463.27 4,704.61 15,487.73 210.28 610.00 0.00 35,000.00 0.00 110,475.89 8,806.00 8,806.00 119,281.89 135,280.96 119,281.89 15,999.07 1 Summary of Proceedings Washington County Board of Commissioners August 3, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Kriesel — Expressed his condolences to the David Erickson family and that the Lower St. Croix Valley had lost a tremendous advocate and community businessman; he reported on the Solid Waste Management Coordinating Board and asked that a workshop be scheduled for an update regarding upcoming Minnesota Pollution Control Agency policies; Commissioner Hegberg — reported on the Association of Minnesota Counties policy meetings he attended which discussed environmental land use and watershed and water governance; he attended the ribbon cutting ceremony for the new Hugo Library Kiosk; reported that a letter signed by the Transportation Advisory Board was sent to Metropolitan Council Executive Director Peter Bell pointing out the need for additional roads, growing congestion and lack of funding; and he attended the 35E Corridor meeting which discussed transit opportunities and that the 35E bus going to St. Paul will become operational in October; Commissioner Weik — reported on the integrated emergency management course she attended last week; Commissioner Peterson — reported on the Wakota Bridge reopening event held last week; she encouraged people to attend their Night Out events; and reported on the Metropolitan Mosquito Control meeting where they learned that there had not been any reported cases of West Nile virus this year. General Administration Approval of the following actions: July 6, 13, and 20, 2010 Board meeting minutes; Contract with John Kaul, d.b.a. Capitol Gains, for legislative liaison services; Minnesota Counties Intergovernmental Trust dividend check received in the amount of $605,998; Update presented on Federal Emergency Management Agency training held in Maryland last week. Community Services Approval of the following actions: Contract with United Behavioral Health, Inc. to provide mental health targeted case management for individuals diagnosed as seriously and persistently mentally ill who are enrolled in public health plans; Family Child Care Providers of the Year Awards to: Jane Dicken, Stillwater; Anita Larson, Cottage Grove; Dorann Sinclair, Paidea Child Development Center; and Priscilla Lalime, Oakdale Head Start Center. Human Resources Approval of the following actions: Revisions to Washington County Personnel Rules and Regulations: Section 3, Classification Plan; Section 16, Leaves of Absence; Section 18, Employee Development; Section 24, Personnel Records, Forms, and Transactions; Section 25, Employee Safety and Health; Section 12, Discipline; and Policy #5503, Pre - Employment Background Checks; - Executive Session held to discuss negotiation strategy for 2011. Property Records and Taxpayer Services Approval of the following actions: - Plat of Baytown Oak Ridge, Baytown Township; Increase county fee schedule with increases in State Fees and Federal Passport Fees; Appointment of Commissioner Kriesel and Commissioner Weik to the 2010 County Canvass Board for the August 10, 2010 State Primary Election. Public Health and Environment Approval of agreement with the Minnesota Institute of Public Health for evaluation of the Statewide Health Improvement Program grant. Public Works Approval of the following actions: - Public hearing held to receive comments on amendments to the Big Marine Park Reserve Master Plan prior to its submission to the Metropolitan Council; - Resolution No. 2010 -116, Big Marine Park Reserve Master Plan amendment. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners August 10, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Hegberg — attended the Washington County Fair last week; and he will not be at next week's Board meeting he will be attending the Association of Governmental Risk Pools Conference; Commissioner Kriesel — taped a segment for the County Insight regarding Gateway Corridor; attended a Stillwater Chamber meeting to discuss the St. Croix River Bridge Crossing; he attended a Solid Waste Management Coordinating Board analysis committee; and he also attended the Minnesota Energy Policy Coalition; Commissioner Peterson — reported that Newport had a very successful Pioneer Days; she asked staff if the Newport parade could use the transit station in the future to line up participants; she will meet with Tubman today; she met with the Wipers Recycling group last week; and she will attend the Gateway Corridor meeting this week; Commissioner Weik — reminded everyone to vote at today's Primary Election; she also attended the Washington County fair; she expressed her condolences to the family of Jacob Benesh who was killed in a motor cycle accident last week; he was an assistant director for a 4 -H group that was performing at the Fair; she attended the Minnesota Energy Policy Coalition meeting last week which approved the workplan initiatives including a carbon management assessment and a geothermal assessment; and she attended the ad hoc Law Library Board meeting which approved movable shelving and a self check and security gate. Community Corrections Approval of revised purchase of service agreement with the Lakes Area Youth Service Bureau. Community Services Approval of two Special Project Eligibility Specialist positions for a period of up to two years. General Administration Approval of the following actions: - July 27, 2010 Board meeting minutes; - Set a public hearing for 9:00 a.m. on Tuesday, September 7, 2010 to consider an ordinance adopting the 2030 Comprehensive Plan; - Executive session held to discuss the possible purchase of conservation easement on the Daley Property in Afton through the Land and Water Legacy Program. Human Resources Approval of revised Washington County Personnel Rules and Regulations: Section, Purpose, Adoption and Administration; and Section 4, Nepotism. Property Records and Taxpayer Services Approval of the following actions: - Tax abatement on parcel #21.030.20.34.0155 located at 1410 4th Street North in Stillwater; Resolution No. 2010 -117, lawful gambling exemption for the Pheasants Forever Mississippi Longtails Chapter #385. Public Works Approval of the following actions: Appointment of Robert Bankers, Woodbury, to the Historic Courthouse Advisory Council to fill an unexpired term to December 31, 2011; Change Order #2 to contract with Northern Lights Steel Fabrication, Inc. in the amount of $9.091.96; - Regional Railroad Authority workshop held to discuss the Red Rock Corridor station area and site master planning study update; Workshop held to discuss use of gravel tax special reserve fund for city projects. Sheriff's Office Approval of the following actions: - Appoint Communications Manager Darlene Pankonie and Sergeant Douglas Anschutz to the 911 Technical Operations Committee with 800 MHz Radio Manager Dean Tilley as an alternate member; Sheriff's Office Explorer group placed second in crime scene investigation, placed third in burglary and received a trophy in emergency driving; they also placed in the top percent in the shoot/don't shoot decision making at the national competition held in Atlanta, Georgia. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 °a Street N., Stillwater, Minnesota. FYI J6 °�- 1/11a2U 1 )9 0-l:43 -O-mA-t•-vo��. -ems �— .'daeld".'04- A Thanks for supporting the Nature Valley Bicycle Festival! With your help, 2010 was our best celebration of cycling yet. Velodrome racing, the Nature Valley Grand Prix, Fruit by the Foot Stunt Rider shows, the Wheaties Fan Zone, Kids Fun Races and our lifestyle expos were all hugely successful. We were able to raise money and tell the story of the Pediatric Hospice and the Pain & Palliative Care Program at Children's Hospitals and Clinics of Minnesota. We are also able to promote cycling as a lifetime fitness activity and an environmentally friendly transportation alternative. T‘144/tl t GPL9krtir--; great ' er 9re /LIL Y ww k-.gre atr(ver;;reening.arg FII2OO thrJth ��uE 2010 Million Acorn Challenge August 16th — September 30th In the 2010 Million Acorn Challenge, we are inviting school, community and neighborhood youth groups to collect as many acorns as they can along the St. Croix River Valley between August 16 and September 30. Our goal: 1,000,000 acorns collected to help restore rare oak woodland forests along the St. Croix River Valley. The challenge will culminate on October 2, 2010 with The Great Weigh -In Party at Franconia Sculpture Park, and accompanying Acorn Planting at Franconia Bluffs Scientific & Natural Area (see below for planting event). Participating youth will join other community members from around the metro for the official acorn weigh -in, an acorn planting, fabulous free food, and an opportunity to explore the amazing works �f art found at this one -of -a -kind park! We will award great prizes and eco- adventures to the winning groups. To receive a registration packet with information on challenge rules, guidelines, and acorn collection tips and techniques, or with questions, contact Mark Turbak at 651.665.9500, ext. 11 or e-mail mturbakc greatrivergreeninq.orq Project partners include: Bailey Nurseries, Franconia Sculpture Park, National Fish and Wildlife Foundation, Minnesota Outdoor Heritage Fund, and Xcel Energy. Individuals of all ages, families, community and corporate groups are welcome to participate in Greening's restoration events. Pre - registration is required, so sign up today! To register, contact the Mark Turbak, Greening Volunteer Program and Event Manager, at volunteer @greatrivergreening.org or 651- 665 -9500 ext. 11. great % er 9ree/ty w.vw.greatrivergreering. org FII2O/VT`gEoraEatn, Ee,uf Franconia Bluffs Scientific & Natural Area Acorn Planting Event Saturday, October 2nd 8 :30am — 12:30pm Franconia, MN Volunteers Needed: 200 Supervisors Needed: 20 Join us along the St. Croix Valley blufflands near Franconia, Minnesota for an opportunity to restore native oak woodland forests and to work with other members of your community! Local youth groups are attempting to collect 1,000,000 rare native oak acorns and seedlings indigenous to the St. Croix valley ecosystems in the Million Acorn Challenge. After all that hard work, we need volunteers to help us plant those acorns! Planted acorns will grow into grand oaks where they will join the area's bluffland forests and woodlands at Franconia Bluffs Scientific & Natural Area. These forests are prime examples of those that were along the St. Croix Valley 200 years ago, and provide crucial nesting and migratory habitat for a suite of neotropical songbirds. After the planting, lunch will be provided at . the Franconia Sculpture Park. Join us for a fun day of acorn planting and an opportunity to explore the amazing works of art found at this one -of -a- kind park! Project partners include: Franconia Sculpture Park, The Minnesota Department of Natural Resources Scientific & Natural Areas Program, National Fish and Wildlife Foundation, Minnesota Outdoor Heritage Fund, and Xce/ Energy. Individuals of all ages, families, community and corporate groups are welcome to participate in Greening's restoration events. Pre - registration is required, so sign up today! To register, contact the Mark Turbak, Greening Volunteer Program and Event Manager, at volunteer @greatrivergreening.org or 651- 665 -9500 ext. 11. Washington C BOARD AGENDA AUGUST 17, 2010 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Works — Cory Slagle, Transportation Manager Amendment #1 to the SRF Consulting Group Contract — Broadway Avenue Improvement and County Road 83 Overpass Project in Forest Lake 5. 9:20 General Administration — Jim Schug, County Administrator 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:40 Adjourn 9. 9:45 to 10:45 — 2011 Proposed Budget - Introduction to the Proposed 2011 Budget - Library and Law Library 10. 10:45 to 11:15 — Board Workshop with Public Works Update on Counties Transit Improvement Board August 18th Agenda Items ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** REMINDER: NO BOARD MEETING ON AUGUST 31, 2010 — 5TH TUESDAY MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee August 16 MN High Speed Rail August 16 Gateway Commission Launch Event August 17 Finance Committee Meeting August 17 HRA Board Meeting August 18 Counties Transit Improvement Board August 18 Metro TAB Program & Advisory Board August 20 Metro Area Agency on Aging August 19 CAP - Ramsey and Washington Counties Time 10:00 a.m. 9:30 a.m. 11:30 a.m. 3:30 p.m. 8:30 a.m. 12:00 p.m. 9:30 a.m. 6:30 p.m. Location 454 West 561 Street — Red Wing Hartford Office Building - Woodbury Washington County Government Center 1584 Hadley Avenue North — Oakdale 90 West Plato Blvd. — St. Paul 390 Robert Street North — St. Paul 13810 Shepherd's Path, Prior Lake 450 Syndicate Street North — St. Paul Assistive listening devices are available for use in the County Board Room I(yn,. nnn l nceibanre eh. In Thornhill nr lanroves ha.dnr nlnaen rah /A511 d40.6000 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * AUGUST 17, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the August 3, 2010 Board Meeting minutes. B. Approval to reappoint Richard Damchik, Forest Lake, to the Comfort Lake - Forest Lake Watershed District Board of Managers to a three -year term expiring September 22, 2013. C. Approval of resolution, grant agreement with the Department of Natural Resources providing Washington County with $1,033,000 from the Lessard -Sams Outdoor Heritage Fund to acquire interests in property to protect habitat associated with the St. Croix River Valley. Human Resources D. Approval to revise Washington County Personnel Rules and Regulations Section 20 — Employment Outside of County Service. Public Health and Environment Public Works E. Approval to revise Washington County Personnel Rules and Regulations Section 23 — Performance Evaluation. F. Approval to revise Washington County Personnel Rules and Regulations Section 22 — Work Schedules. G. Approval to revise Washington County Personnel Rules and Regulations Section 8 — Probation and Regular Status. H. Approval and execution by Board Chair and Administrator of recycling grant agreement with the City of Woodbury for distribution of curbside recycling funds. I. Approval of Change Orders #13 and #14 to contract with General Sheet Metal Company, Inc., as part of the 2025 Government Center Campus Improvements Project, in the amounts of $43,320 and $12,620 respectively. J. Approval of Change Orders #22 and #23 to contract with Peoples Electric, Inc., as part of the 2025 Government Center Campus Improvements Project, in the amounts of $66,143 and $21,674 respectively. K. Approval of resolution awarding the bid for hot inplace recycle bituminous overlay of Washington County State Aid Highway 18 in the City of Woodbury to North Valley, Inc. lowest responsible bidder, in the amount of $544,747.15 conditioned upon the execution of a contract as required by law. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. Washington :- County BOARD AGENDA AUGUST 10, 2010 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 General Administration — Jim Schug, County Administrator 5. 9:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 9:40 Executive (Closed) Session with the Office of Administration Discuss Possible Purchase of Conservation Easement on the Daley Property in Afton Through the Land and Water Legacy Program 8. 10:10 Adjourn 9. 10:15 to 10:45 — Regional Railroad Authority Workshop with Public Works Red Rock Corridor Station Area and Site Master Planning Study Update 10. 10:45 to 11:15 — Board Workshop with Public Works Discuss Use of Gravel Tax Special Reserve Fund for City Projects ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** REMINDER- NO BOARD MEETING ON AUGUST 31, 2010 — 5TH TUESDAY MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location August 11 MELSA 12:00 p.m. 100 Empire Drive — St. Paul August 11 Minnesota Inter -County Association 2:00 p.m. Kelly Inn, Sibley Room 211d Floor — St. Paul August 12 Metro TAB Policy Committee 12:30 p.m. 390 Robert Street North — St. Paul August 12 Gateway Corridor 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall Assistive listening devices are available for use in the County Board Room If irno nand accict nnnlh/a fn dicahiiity nr /anniiana hnrrior nlanse nail ,RR1 / d5rLRnm EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * AUGUST 10, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration Community Corrections Human Resources Property Records and Taxpayer Services Public Works Sheriff's Office A. Approval of the July 27, 2010 Board Meeting minutes. B. Approval to set a public hearing for 9:00 a.m. on Tuesday, September 7, 2010 to consider an ordinance adopting the 2030 Comprehensive Plan. C. Approval to appoint Robert Bankers, Woodbury, to the Historic Courthouse Advisory Council, to fill a partial term expiring December 31, 2011. D. Approval of revised 2010 purchase of service agreement with the Lakes Area Youth Service Bureau. E. Approval to revise Personnel Rules and Regulations Section 1— Purpose, Adoption and Administration. F. Approval to revise Personnel Rules and Regulations Section 4 — Nepotism. G. Approval of two Special Project Eligibility Specialist positions in the Community Services Department for a period of up to two years. H. Approval of tax abatement on parcel #21.030.20.34.0155 located at 1410 4th Street North in Stillwater. I. Approval of resolution, application for exempt permit of Minnesota Lawful Gambling statue from Pheasants Forever Mississippi Longtails Chapter #385. J. Approval of Change Order #2 to contract with Northern Lights Steel Fabrication, Inc. in the amount of $9,091.96. K. Approval to appoint Communications Manager Darlene Pankonie and Sergeant Douglas Anschutz to the 911 Technical Operations Committee with 800 MHz Radio Manager Dean Tilley as an alternate member. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington C BOARD AGENDA AUGUST 3, 2010 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Suzanne Pollack, Division Manager Family Child Care Providers, Center Caregiver, and Head Start Center Caregiver of the Year 5. 9:30 Public Hearing - Public Works — John Elholm, Parks Director Consider Amendments to the Big Marine Park Master Plan 6. 9:50 Property Records and Taxpayer Services — Kevin Corbid, Director Update County Fee Schedule with Increases in State Fees and Federal Passport Fees 7. 9:55 Human Resources — Kay McAloney, Director A. Revise Personnel Rules and Regulations Section 3 — Classification Plan B. Revise Personnel Rules and Regulations Section 16 — Leaves of Absence C. Revise Personnel Rules and Regulations Section 18 — Employee Development D. Revise Personnel Rules and Regulations Section 24 — Personnel Records, Forms, and Transactions E. Revise Personnel Rules and Regulations Section 25 — Employee Safety and Health F. Revise Personnel Rules and Regulations Section 12 — Discipline; and Policy #5503, Pre - Employment Background Checks 8. 10:10 General Administration — Jim Schug, County Administrator 9. 10:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:40 Human Resources Department — Kay McAloney, Director Negotiation Strategy for 2011 12. 11:10 Adjourn MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location August 3 Personnel Committee Meeting 11:30 a.m. Washington County Government Center August 5 Metro Energy Policy Coalition 12:00 p.m. 125 Charles Avenue - St. Paul Assistive listening devices are available for use in the County Board Room If ,.n,, neoA ace ie.anrn A,.n .n , ie,hai.v nr /,nnunnn haulm n/n,en ra// /RR AQr) RNY) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * AUGUST 3, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the July 6, 13 and 20, 2010 Board Meeting minutes. B. Approval of contract with John Kaul, d.b.a. Capitol Gains, for legislative liaison services. Community Services C. Approval of contract with United Behavioral Health, Inc. (Medica) to provide Mental Health Targeted Case Management for individuals diagnosed as seriously and persistently mentally ill who are enrolled in public health plans. Property Records and D. Approval of plat of Baytown Oak Ridge, Baytown Township. Taxpayer Services Public Health and Environment E. Approval of, and authorization for the County Board Chair and the County Administrator to enter into agreement with the Minnesota Institute of Public Health for evaluation of the Statewide Health Improvement Program (SHIP) grant awarded to Washington County by the Minnesota Department of Health for 2009 -2011. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.