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Home My WebLink About2010-07-27 CC PacketREGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Park Maintenance Plan and Legend Park Update STAFF REPORTS 2. Police Chief CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 1f ■ Revised AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 27, 2010 4:30 P.M. AGENDA 3. Fire Chief 4. City Clerk 6. City Engineer /Public 7. Finance Director 8. City Attorney Works Director 7:00 P.M. AGENDA APPROVAL OF MINUTES -July 20 minutes available for approval on August 17, 2010 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 4:30 P.M. 7:00 P.M. 5. Community Dev. Director 9. City Administrator OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance. please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll CaII) 10. Resolution 2010 -111, directing payment of bills 11. Resolution 2010 -112, authorizing the Certified Local Government Grant application through the Minnesota Historical Society PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 12. Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) (tabled from July 20, 2010 meeting) UNFINISHED BUSINESS 13. Request from ArtReach for reconsideration of change of venue for Art in the Park (additional information available Tuesday) NEW BUSINESS 14. Approval of Special Event — Live Music on Deck — American Legion 15. Possible approval of resolution declaring costs and preparing assessment roll and resolution calling for assessment hearing for 2010 Street Improvements (Project 2010 -02) & 2010 Supplementary Street Improvement (Project 2010 -07) LI 388 (2 Resolutions — Roll Call) 16. Possible approval of resolution declaring costs and preparing assessment roll for Washington Avenue Mill and Overlay Project (Project 2009 -10) LI 386 (2 Resolutions — Roll Call) 17. Possible approval of Pond Excavation project 18. Possible approval to lease postage and folding machine PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session for labor negotiations and to develop or consider offers for the purchase of real property, pursuant to Mn. Stat. Sec. 13D.05 Subd. All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Memo To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintendent , Date: July 22, 2010 Re: Turf Management Plan Background At the Council workshop on Friday, May 14 2010, staff was directed to look at parks maintenance and develop a comprehensive maintenance plan. Council asked to work through the Parks and Recreation Commission and then present to City Council for final approval. The plan was presented to the Parks and Recreation Commission at their meeting on June 28 2010 and approved. The first of these plans is a Turf Management Plan. A Turf Management Plan would establish specific maintenance for parks, trails, out lots and city owned property. Maintenance items include mowing schedules, seeding, fertilizing, weed control, irrigation and aeration. Discussion This plan was presented to Parks and Recreation Commission in January and modifications to the plans have been made that describe the maintenance for specific parks, trails, right -of- ways, and city owned property. One outcome of the Turf Management Plan is that city owned property (out lots and right -of -ways) would be the most affected. Their level of service would be reduced considerably because of infrequent use by the public. This does not mean that the city will quit maintaining these areas altogether but rather adjust schedules to meet the needs of the more heavily used parks. This will also allow more time for other maintenance in the parks such as regular playground maintenance, hard surfaces, buildings, weeding, painting and improvements etc. This process of assessing and adjusting schedules will be phased in over time with updates presented to Council. There will be notification to property owners in these areas and possibly some neighborhood meetings. Recommendation Approve Turf Management Plan and start implementation N}410 .LS ALB W m 0. C — O • WW U • W U tuo aE W Y h 1 h Y Y Y a YY ‹ <RW"WWO ZW(0 �OO OOOO �� 1 tOOW U Z O WZZZ (pN� �ZSU f/ z } �U't �Ay� U ; m > t/ 14giQgNz f EpW } F % W�Sy �W t � t �Jm =�ZN J =� ��C �� O S'� W �mm ` � J 57 Hfn gl2mQY2mm JUJ S'U(0 JJ0. amF JM 2M 57J2tA� y o- .5o rivvi td t=ad ofp ' {y �p ^Qp pip ay��p Z ,tHridvild aD Oi gil llIg tII'9P) g 3AV ONINNV■ O C4 ° iii CIO 0 • o O J$ U 0.1 • } v V i ¢o w e F+y Www Z W • W W J W (J 3 LL W a O W O F0 W W A U. W w m Z I m • w5w z=�aa • y Q --- ---r — . Ci. 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'.'16 NV1 111M .9 U K'N 1 - '1S A 3133 N`J S n 3 w '1S SN3M0 'S is 3N aneN3HS - Y 01 as 1101 93 05 03 › . IS y 3A0 N0 s S 200 11V3 H S O �, � - i� 1110 90SNIl K O v�' u sNV3lao s ''Of” OM S ONV10010 'M 0A10 NOSN33 ON 1S3M OA 110LSOONI '3AV NM3193MHLNON ro- 3 x 1 w N to O 3f) N 0 O J_ g ■ r3'a< o c: «, .. n' 8 < v __ a <o >Qe.., ., .,. �,�„ 0 k .e, Ocalwi filtr h i L....._,,..„ -- ... ,....„-w-i7.< t aimmirgra_ '- de -- . - * - _,- - 4--=.00-:,, f fit -Yaw l iP.!..--..--.4 0 iiitwoarkramEarr gm rE ■hi l'jli khilltir A r .50 A RCM raiafrWJ a iiii ihm H EP O je do aw AO 1.19-a Athletic Turf City of Stillwater Turf Management Plan for Athletic Fields and Park Landscape Areas Program Summary This Turf Management plan splits turf areas into two major categories: 1 As the City of Stillwater anticipates its future maintenance program for athletic field and park landscape turf areas for the coming year and beyond, a Turf Management approach to the maintenance would be utilized. A brief description of the plan is contained in this summary. The plan details the procedures and practices to be employed in maintenance of Stillwater's turf areas. • Athletic Turf defined as turf grown and maintained to accommodate various levels of sports activities. These may be single -use sites (e.g., football /soccer only, softball /baseball only, etc.) or those that accommodate multiple uses (e.g., spring /summer baseball /fall soccer, etc.). • Landscape Turf defined as all turf areas grown and maintained for functional uses (e.g., bank stabilization, nature trails, etc.) as well as aesthetic purposes (e.g., lawn areas that are an integral part of maintained landscapes around public buildings, etc.). Within those two broad categories, there are specific Maintenance Priority Levels (MPL) established for the various sites or portions of sites. These levels are determined by the expected use and quality expectations for an individual site or portions of a site. For each of these levels there is a set of standards or maintenance practices that will be used to meet or exceed the use and quality expectations for that level. The Athletic Turf category has 3 maintenance levels: Level A, Level B and Level C. More specific information regarding these levels and the corresponding maintenance standards for athletic fields, are detailed within the respective sections of the Turf Management program. • Level A fields would have the highest quality expectations and the least tolerance for damage or weed invasion. Consequently, the greatest amount of maintenance resources required to achieve and sustain those expectations will be directed toward Level A fields. These may or may not be the highest use fields. • Level B fields because of use and location are considered prime game and practice fields, but inputs are less then Level A with a greater degree of damage or weed invasion tolerated. Level B fields are normally non - irrigated. 2 • Level C fields are the lowest level of Stillwater's athletic fields. Although there is a corresponding greater tolerance of damage and weeds, these fields are maintained at levels that will be functional and safe for use. Landscape Turf There are also three proposed maintenance levels for Landscape Turf: Level A, Level B and Level C. • Level A the highest maintenance level and is reserved for highly visible and high use lawn areas that may or may not be surrounding buildings primarily viewed by visitors and passers -by. These areas are expected to be green and vigorous throughout the growing season. • Level B landscape turf will be typical of the less visible lawn areas around park or municipal buildings as well as the general turf areas within the park system. In general, low to moderate turf quality will satisfy expectations of this (MPL). • Level C areas include a wide variety of landscape turf situations such as road medians, outlots, grass trails, paved trails as well as those areas committed to native plantings and/or prairie restoration projects. Any pesticide use in these areas will primarily be limited to controlling designated noxious weeds and /or to assist with native prairie establishment. The maintenance level standards primarily cover the maintenance practices of mowing, irrigation, fertilization; weed control, aerification, topdressing, overseeding, and disease /insect control. These practices are based on the use of best management practices to sustain healthy turf whether in an athletic field or landscape turf situation. In the case of weed management, each corresponding maintenance level has a specific threshold level identified at which point an appropriate weed management strategy may be implemented. Again, the intent of this Maintenance Priority Level program is to provide a basis for developing and implementing cost effective, environmentally responsible maintenance strategies for Stillwater's turf areas. As the various components of this program are implemented, maintenance priorities and standards will continually be evaluated and reviewed for their effectiveness and overall benefit. This will keep the plan dynamic and responsive to environmental issues, scheduling, and maintenance needs of our athletic fields and landscape turf areas. Field Maintenance Priority Level: A TURF MANAGEMENT FOR ATHLETIC TURF 3 Field Maintenance Level Definition: These are prime athletic fields. Level A athletic fields are typically those reserved for games, such as football, softball, baseball, and soccer. These fields should have dense turf (> 85% cover), good drainage, and in- ground automatic irrigation system. The soil type may be either sand based or native soil. The field must provide a uniformly smooth surface (no major ruts, rapid divot repair, etc.) and an appropriate turf that will sustain a high level of traffic. A designated field manager has the authority to cancel events in case of inclement weather to prevent major and costly repairs to the field or because of unsafe conditions. Practices may be held on these fields, but since the logistics of practices often concentrate traffic in unusual areas, it is recommended that practices be held on non -game fields or other turf areas to minimize traffic- related problems on game fields. Primary practices for Level A athletic fields include regular mowing, fertilization, and irrigation. Secondary practices include routine aeration, topdressing, and overseeding or sodding to replace worn areas. Use of pesticides in weed, disease or insect pest management is allowed but only as a function of an overall integrated plant management program, which stresses ideal turf management as a means to limit the extent of pest damage. Turf Management Standards: Mowing - Mow with enough frequency to adhere to the "1/3 rule" which states that one -third or less of the leaf tissue is removed at any one mowing. Mowing height will be maintained at 2'/2 -3 inches for all fields generally this is once a week during growing season. When or where conditions don't allow for proper mowing frequency clippings may be swept from field surfaces. Irrigation - Irrigate sufficiently to provide approximately one inch of water to the turf each week with rainfall amounts included. For example, if 1/4 inch of rain falls one week, supply 3/4 inch through irrigation. Watering ordinances will be adhered to. Fertilization - Apply a minimum of 2 -3 pounds of nitrogen per thousand square feet annually to ball fields with light to medium traffic. Higher use fields (soccer /football) may require six or more pounds of nitrogen per thousand square feet. Do not apply more than llb nitrogen/1000 ft at any one time, except where a high percentage of slow release is being used. No phosphorus is required unless indicated by a soil test. Aerification - Aerate as needed to minimize compaction. Aerate at up to two- to three -week intervals during the growing season, although one aerification in spring and one in autumn may be sufficient on ball fields where traffic is light to medium. Topdressing — Topdress with regular applications of soil and sand, ranging from 1/4 - 1/2 inch layers each time may be performed when needed. Overseeding - Overseed thin areas in which turf density provides less than 85 -95% coverage as needed. Sod may be used in place of seed when field conditions or use warrant the additional cost. Usually these areas are small high -wear sections of a field. (e.g., goal mouths). This determination will be made on a case by case basis. Weed Management - Weed population levels will be monitored twice annually and maintained at a threshold level of 10% or less of the surface area. Every attempt to carry out any necessary weed control will be done at the most appropriate time for maximum effectiveness. However, where situations dictate that optimum timing cannot be followed, weed control measures will be carried out in the safest manner possible for the prevailing conditions and in accordance with product label directions. Turf and landscape "edge" lines, (e.g., fence lines, bases of posts or trees, etc.), may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency thereby minimizing potential damage to a structure or the plant material. It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas (thereby reducing maintenance costs). Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Due to the rare and infrequent occurrence of insects or disease problems on our athletic and landscape turf, pesticides are almost never required for control. The cultural program outlined above will help insure healthy vigorous turf, able to withstand even moderate levels of damage without the need for pesticides. NOTES: 4 Field Maintenance Priority Level: B Turf Management Standards: TURF MANAGEMENT FOR ATHLETIC TURF Field Maintenance Level Definition: Level B athletic fields are prime -use game and practice fields. These fields have moderate to good turf (> 75% cover), good drainage, and no automatic irrigation system. The soil type is native soil. The field must provide a uniformly smooth surface (no major ruts, rapid divot repair, etc.) and an appropriate turf that will sustain a high level of traffic. A designated field manager has the authority to cancel events in case of inclement weather to prevent major and costly repairs to the field or because of unsafe conditions. Primary practices for Level B athletic fields include regular mowing and fertilization. Irrigation is used only for restoration or establishment. Secondary practices include regular aeration, topdressing, and overseeding or sodding to replace worn areas. Use of pesticides to control or manage weeds and insect pests is allowed as part of an overall integrated plant management program. Mowing - Mow the turf at 2'/2 -3 inches. If possible, comply with the "1/3 rule ". Clippings will only be swept in cases where there is direct impact on play. Irrigation - Apply irrigation manually only to restore damaged turf areas but will not be used during dry periods. Fertilization - Apply a minimum of one to three pounds of nitrogen per thousand square feet annually to ball fields with light to medium traffic. Soccer /football fields may require three to five pounds of nitrogen per thousand square feet annually. Little or no phosphorus is required unless indicated by a soil test. Aerification - Aerate once in spring and once in autumn at a minimum. Soccer /football fields will require aerification monthly depending on weather and traffic conditions. Topdressing - Concentrate topdressing in the center and on other highly worn areas in the field. Overseeding - Overseed thin areas in which turf density provides less than 75% coverage as needed. Because of lack of irrigation seeding will generally be done only in the fall. Sod may be used in place of seed when field conditions or use warrant the additional cost. Usually these areas are small high -wear sections of a field. (e.g., goal mouths). This determination will be made on a case by case basis Weed Management - Weed population levels will be monitored twice annually and maintained at a threshold level of 15% or less of the surface area. Every attempt to carry out any necessary 5 weed control will be done at the most appropriate time for maximum effectiveness, and not necessarily on an annual basis. However, where situations dictate that optimum timing cannot be followed, weed control measures will be carried out in the safest manner possible for the prevailing conditions and in accordance with product label directions. Turf and landscape "edge" lines (e.g., fence lines, bases of posts or trees, etc.) may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency (thereby minimizing potential damage to a structure or the plant material). It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas (thereby reducing maintenance costs). Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Due to the rare and infrequent occurrence of insects or disease problems on our athletic and landscape turf, pesticides are almost never required for control. The cultural program outlined above will help ensure healthy vigorous turf, able to withstand even moderate levels of damage without the need for pesticides. NOTES: 6 Field Maintenance Priority Level: C Field Maintenance Level Definition: Level C athletic fields are located in neighborhood parks. These fields typically are practice and game fields for young users. The fields have poor to moderate turf with >65% cover. A fair portion of the fields may be bare ground, but this should be kept to less than 10% for safety reasons. The soil type is native. The field is surfaced drained. The field should have a relatively smooth surface (no major ruts, rapid divot repair, etc.) for safety reasons. No limits are placed on the number of events the turf will support, but common sense should be used to prevent unnecessary damage (e.g., rotation of practice areas, regular mowing). Primary practices for Level C athletic fields include regular mowing and fertilization. Irrigation is used only for restoration or establishment. Secondary practices may include overseeding or sodding to replace worn areas and aerification. Use of pesticides to control or manage weeds and insect pests is allowed as part of an overall integrated plant management program. Turf Management Standards: TURF MANAGEMENT FOR ATHLETIC TURF Irrigation — Apply manual irrigation only to restore damaged turf areas. 7 Mowing - Mow the turf at a 21/2-3 inch height at least at 7 to 10 day intervals. If possible, comply with the "1/3 rule ". Clippings will only be swept in cases where there is direct impact on play and where time allows. Fertilization - Fertilization rates will vary from 0 to 2 pounds of nitrogen annually per 1000 square feet. No phosphorus is required unless indicated by soil test Aerification - Aerate annually on ball fields and a minimum of twice a year on soccer /football fields. Use a more intensive aerification program if better turf performance is desired. Topdressing - Level C fields will be topdressed only during major renovations (i.e. 5 -10 year). Overseeding - Bare areas in Level C fields may need to be overseeded. But, because these areas are not irrigated, seeding will generally be done only in the fall. Sod may be used in place of seed when field conditions or use warrant the additional cost. Usually these areas are small high - wear sections of a field. (i.e. goal mouths). This determination will be made on a case -by -case basis. Weed Management - Weed population levels will be monitored twice annually and maintained at a threshold level of 20% or less of the surface area. Every attempt to carry out any necessary weed control will be done at the most appropriate time for maximum effectiveness, and not necessarily on an annual basis. However, where situations dictate that optimum timing cannot be followed, weed control measures will be carried out in the safest manner possible for the prevailing conditions and in accordance with product label directions. Turf and landscape "edge" lines (e.g., fence lines, bases of posts or trees, etc.) may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency (thereby minimizing potential damage to a structure or the plant material). It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas thereby reducing maintenance costs. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Due to the rare and infrequent occurrence of insects or disease problems on our athletic and landscape turf, pesticides are almost never required for control. The cultural program outlined above will help ensure healthy vigorous turf, able to withstand even moderate levels of damage without the need for pesticides. NOTES: 8 Athletic Turf Management Calendar Mowing Irrigation Fertilize Aeration Topdressing Over - seeding Weed Control Diseases Insect 9 JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Maintenance Priority Level: A Turf Management Standards: TURF MANAGEMENT FOR LANDSCAPE TURF 10 Maintenance Priority Level Definition: These are highly visible lawns surrounding city buildings, primarily the fronts of buildings that are easily viewed by visitors and passers -by. High quality turf areas are desired as part of maintaining Stillwater's positive landscape management image. These areas are expected to be kept green and vigorous throughout the growing season. An automatic irrigation system is recommended. Pest control measures will be applied when existing predetermined threshold levels for damage or potential to cause serious damage have been reached or exceeded. Mowing - Mow to maintain the turf at a 21/2-31/4 inch height at least once a week following the 1/3 rule to the extent possible. Irrigation - Irrigate as needed to provide approximately 1 inch of water per week during the summer months. During cooler periods of spring and fall when evapotranspiration rates are lower, water quantity and frequency will be adjusted accordingly to maintain adequate soil moisture for turfgrass health and vigor. Fertilization - Apply two to three pounds of nitrogen per thousand square feet annually. No more than 1 to 1.5 lbs. N /1000 ft at any one time depending on the amount of slow release N present in the product with higher rates being used with higher percentage slow- release N products. Fertilizer products will contain 35 to 100 percent slow release N. Phosphorus and potassium needs will be determined by a soil test. Aerification - Aerate one to two times unless the area is under heavy traffic or ongoing efforts are needed to improve any existing soil compaction problems. Overseeding - Overseeding will generally not be necessary except in cases of repairing some form of physical damage to the turf. Ordinarily turf density levels associated with this priority level will not require overseeding. Sod may be used in place of seed when location or use warrants the additional cost. This determination will be made on a case -by -case basis. Weed Management - Up to 10% of the turf surface may be composed of weeds, but less than 5% of the turf surface should be bare soil; the remaining 85% or more of the area should be turfgrasses. Weed control will be done on a spot treatment basis. Weed control measures will be carried out in the safest manner possible for the prevailing conditions and in accordance with product label directions. Turf and landscape "edge" lines, (e.g., fence lines, bases of posts or trees, etc.), may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency (thereby minimizing potential damage to a structure or the plant material). It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas (thereby reducing maintenance costs). Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Due to the rare and infrequent occurrence of insects or disease problems on our athletic and landscape turf, pesticides are almost never required for control. The cultural program outlined above will help ensure healthy vigorous turf, able to withstand even moderate levels of damage without the need for pesticides. NOTES: 11 Maintenance Priority Level: B TURF MANAGEMENT FOR LANDSCAPE TURF 12 Maintenance Level Definition: These are not highly visible lawns around park or municipal buildings. Depending on the site, most of the general - purpose turf in the park system will be classified in this category. Low to moderate quality turf will generally satisfy all expectations of Level B Landscape Turf. Although, in areas of higher use such as immediately around park buildings, higher inputs may be required to sustain a functional turf area as well as accommodating the aesthetics of the site. Individual facilities may have their own, sometimes rather specific, standards for Level B Landscape Turf areas. Mowing will be conducted on a regular basis and the area may occasionally be fertilized. Generally, other cultural practices will not be used except for aerification and weed control. Turf Management Standards: Mowing - Turf will be mowed at a 21/4-31/2 inch height every 5 to 7 days. If possible, comply with the "1/3 rule ". During hot, drought -like summer periods, reduced mowing frequency may be implemented. Irrigation - Irrigation is not necessary. New sod and seed would be the only exception. Fertilization - Apply zero to two pounds of nitrogen per thousand square feet annually. Consider using nitrogen sources consisting of at least 35 to 100 percent slow- release. Do not apply more than 1 lb. per 1000 sq. ft. at any one time of a quick release N source. Slightly higher rates may be used depending on the amount of slow release N in the fertilizer. Little or no phosphorus is required unless indicated by a soil test. Aerification — Aerate one to two times unless the area is under heavy traffic or existing soil compaction significantly restricts the ability to maintain a healthy lawn. High traffic areas around buildings and play equipment will be done annually. Topdressing - Topdressing is not necessary in landscape turf areas. Overseeding - Landscape turf areas will generally not be overseeded except as needed for repair or restoration purposes. This is generally limited to areas of high use. Weed Control - On areas near buildings, up to 20 percent of the turf area may be composed of weeds. On other general use areas, up to 30 percent or more of the turf area may be composed of weeds. Weed control will be done on an as needed basis depending on the specific thresholds established for the site. This may only be needed every 2 to 3 years. Turf and landscape "edge" lines, (e.g., fence lines, bases of posts or trees, etc.), may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency (thereby minimizing potential damage to a structure or the plant material). It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas (thereby reducing maintenance costs). Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Due to the rare and infrequent occurrence of insects or disease problems on our athletic and landscape turf, pesticides are almost never required for control. The cultural program outlined above will help ensure healthy vigorous turf, able to withstand even moderate levels of damage without the need for pesticides. NOTES: 13 Maintenance Priority Level: C TURF MANAGEMENT FOR LANDSCAPE TURF 14 Maintenance Level Definition: These areas include native plantings and prairie restoration projects. Also included are road medians, outlots, paved trails and grass trails. Mowing may be necessary monthly or every year or two depending on location and use. Some locales will allow burning. Pesticide controls will only be used for noxious weeds and during native plant establishment. Turf Management Standards: Mowing - Do all mowing with a flail mower as needed. Grass trails, selected medians and outlots monthly, native areas once every year or two. Irrigation - Irrigation is not necessary. Fertilization - Fertilization is not necessary. Aerification - No aeration needed. Topdressing - Not necessary in landscape turf areas. Overseeding - Landscape turf areas will generally not be overseeded except as needed for repair or restoration purposes. Weed Control - Weed control will only be used for noxious weeds and as needed when establishing native plantings. Turf and landscape "edge" lines, (e.g., fence lines, bases of posts or trees, etc.), may be treated for unwanted plant growth. Control measures may be warranted as a means of improving maintenance efficiency (thereby minimizing potential damage to a structure or the plant material). It may also be needed to help ensure the safety of both maintenance equipment operators and, ultimately, the end users of these facilities. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Unwanted plant growth occurring in hard surface areas (e.g., trails, parking lots, etc.) will be controlled to preserve hard surface integrity, ensure user safety, and reduce the need to structurally repair those areas thereby reducing maintenance costs. Vegetation control will be carried out through the use of cost effective, environmentally responsible products and practices. Diseases and Insects - Pesticides will rarely if ever be needed in Level C landscape turf areas. NOTES: Landscape Turf Management Calendar Mowing Irrigation Fertilize Aeration Topdressing Over - seeding Weed Control Diseases Insect 15 JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Anez Ridge Park & Blvd Area 1.32 Landscape C YES Benson Park 3.94 Landscape B 1,4 YES Bergman Park 4.63 Landscape B 1,4 YES Boutwell Rd- 15 to Creekside 0.85 Landscape /Trail C N/A Boutwell Rd- Creekside to Eagle Ridge 0.7 Landscape /Trail C N/A Brown's Creek Park 2.7 Landscape C 4 YES Brown's Creek Trails- NW Area 0.5 Landscape /Trail C N/A Brown's Creek Trails- SE Area 0.43 Landscape /Trail C N/A Brown's Creek Trails- Wooded Area 0.02 Landscape /Trail C N/A Creekside 0.55 Landscape B 4 YES East Northland 2.25 Landscape C Hwy 5 Soccer Fields 2.32 Athletic B 1,4 YES Legends Park 2.4 Landscape A 1,2,3,4 YES Lily Lake- Athletic Area 2.2 Athletic A & C 1,2,3,4 YES Lily Lake- Parking Lot 0.87 Landscape B 1,4 YES Lily Lake- Upper Field 1.76 Athletic A & B 1,2,3,4 YES Long Lake Trails 1 Landscape /Trail C N/A Lot at Pine & Owens 0.14 Landscape B 1,2 YES Lowell Park (3 Maps) 4.1 Landscape A 1,2,3,4 YES McKusick Park 0.2 Landscape C N/A McKusick Trail & Dike 0.82 Landscape /Trail C N/A Meadowlark Park 1.75 Landscape B 1,4 YES Nightingale Park 1 Landscape C N/A Northland Park 7.71 Athletic B 1,3,4 YES Open Space- North of Wildpines Ln 0.52 Landscape C Pioneer 1.56 Landscape A 1,2,3,4 YES Praire Park 2.8 Landscape B 1,4 YES Public Works Ballfield 2.5 Athletic A 1,2,3,4 YES Public Works Complex 1.3 Landscape B 1,4 Ramsey Grove Park 1.15 Landscape B 1,2,4 YES Ravine Trail- East 0.27 Landscape /Trail C N/A Ravine Trail- West 0.14 Landscape /Trail C N/A Rec Center & Skate Park 4.65 Landscape B 1,2,4 YES Schulenberg Park 1.28 Landscape B 1,2,4 YES Staples Field 0.97 Athletic B 1,2,4 YES Sunrise Openspace 1 Landscape C N/A Sunrise Park 0.62 Landscape B 1,3,4 YES Stillwater Turf Management Parks Priority Levels Park/Trail Mowing Acreage Tvne 16 Fertilize Herbicide Grade Program Use Trails along CTH 15 r, 1.6 -✓ r- Landscape /Trail �...�. C ..,�,...... N/A Se Triangle Park 0.36 Landscape C Washington Square 1.8 Landscape A 1,2,3,4 YES West Northland 1.5 Landscape C Library, City Hall & Parking Ramp 1 Landscape A 1,2,3,4 YES Park/Trail Mowing ota 69.18 Fertilize Program 1 = .80 lb N /1000 ft with Pre - emergant applied in Spring 2 = 1 lb /1000 ft applied in Mid June (at least 40% CRN & Fe) 3 = 1 lb /1000 ft applied Early August (at least 40% CRN & Fe) 4 = 1 lb N /1000 ft applied in Late Fall (at least 40% CRN & Fe) Fertilize Herbicide U 17 53.5 acres Rate Fertilizer Acres (lbs/A) Lbs Total Bags Spring application with pre - emergant control for crabgrass 49 174 8526 170 Second application 40% CRN N 26 150 3900 Third application 40% CRN N 26 150 3900 Fourth application 40% CRN N 52 150 7800 Total 15600 312 Rate Seed Acres (lbs/A) Lbs Total Bags 80% Kentucky Blue 20% Perennial Rye Mix 25 152 3800 76 50% Kentucky Blue 50% Perennial Rye Mix 14 175 2500 50 Rate Herbicide Acres (pts /A) Pts Total Gals Three way product (Trimec, Millennium Ultra, Momentum) 55 2 -4 pts 110 -220 13.75 -27.5 Herbicide applications will be a three way chemical. Other applications are applied as needed. Areas for Possible Reduced or Eliminated Mowing Anez Ridge Park Area north of the playground is difficult to mow. Boulevard along Shelton Drive could have reduced mowing. Bergman Park Plant low or no maintenance grass /plants on eastside hill area. Dangerous to mow and currently has no use. 18 Browns Creek Park Eliminate the mowing of the southwest section. No current use at this time. Lily Lake Areas outside of fence of lower field could be switched to No Mow planting. Space is not used and is not irrigated and does not hold up to warm weather very well. Some of these areas could be landscaped to fit in with the existing rain gardens. Area south of the boat launch could be converted to rain garden or no mow type planting as a buffer from parking lot to lake. Northland Hill area between upper and lower fields could be left alone. No current use. Area to the west of Northland Ave could be left alone. No use and would add additional buffer with lake. Pioneer Park Area outside of fence on south and east sides of the park could be changed to low /no maintenance. Eliminate the turf areas by the play equipment by converting those areas to wood mulch and possible plantings. Prairie Park Areas outside of trail cannot be mowed. East Northland The bank on the eastside could be converted to "No Mow" and left alone. Area is difficult to mow and erosion is possible. Rec. Center Hill on northeast side should be converted to "No Mow ". It is difficult and dangerous to mow. One pass along the bottom could be mowed. Memo To: From: Date: Re: Remove existing shelter Construct new shelter Improve infield Re -align path Play structure Irrigation Electricity to shelter Turf improvement Total ar r ffi E. M E S O A Mayor and City Council Tim Moore, Assistant Public Works Superintendent 1.1ki July 22, 2010 Legends Park Improvements BACKGROUND In 2009, the Stillwater Board of Water Commissioners began work on the Legends Park Well House. In exchange for use of the city land, the Water Board agreed to pay $90,000. This money would be used to fund improvements specifically to the Legends Park (See attached memo to the Parks and Recreation Commission from Mike Pogge dated April 22, 2009 for history). As part of the construction of the well house some of the improvements were completed, including removing the existing picnic shelter, constructing a new shelter and regrading the ball field infield. DISCUSSION Staff has met and discussed the proposed improvements with the residents of the Legends neighborhood. These improvements with estimated costs include: $5,000.00 (completed with well house construction) $19,430.00 (completed with well house construction) $3,800.00 (completed) $5,000.00 (verbal quote & possibly city personnel) $36,532.00 $12,500.00 $3,500.00 (verbal quote) $3,500.00 (to be completed with city personnel) $89,762.00 We have received quotes to furnish and install the play structure, furnish and install the irrigation system and to remove and re -align the existing bituminous path for the play structure and looking to proceed with the completion of the park. Staff will presented this proposal to the Parks and Recreation Commission at their July 26 2010 meeting. If it is approved by the Commission it will be presented to the Mayor and City Council for approval on July 27 2010. RECOMMENDATION Review and approve the proposed improvements to Legends Park. No. Item No. Description Unit Price Extended 44 PC- 4156 -R3.5 4' Plastic Timbers & Stakes Fibar 300 System to Include: 70 Cubic Yards Of Engineered Wood 6 Rolls of Fibar Drain 2 Rolls of Fibarfelt $ 33.00 $ 1,452.00 1 $ 2,950.00 $2,950.00 Quotation in effect until August 30, 2010 We quote F.O.B. Stillwater, MN Shipping Shipment can be made in 6 weeks! Terms are Net 30 Days! Sub Total & Handling Sales Tax Installation Total $4,402.00 $ 1,010.00 $372.08 $ 1,000.00 I 1 1 1 1 $6,784.08 St. Croix Recreation Company, Inc. 225 N. Second Street Stillwater, MN 55082 (651)430 -1247 Fax (651)430 -9231 City of Parks Dept. Attn: Tim Moore Quote e -mail j j@stcroixrec.com website www.stcroixrec.com Date 7/9/2010 Contact Project Phone # 275 -4102 Fax Cell 492 -4899 In compliance with your request of June , 2010 for a price quotation on playground equipment supplied by Krauss Craft & Fibar we submit the following: Purchase order sn ou ld be made out of St. Croix Recreation Co. Inc. Send the order to the above address or fax, thereby authorizing shipment and acceptance of the terms. Please include Bill To:, Ship To:, and tax exempt # if applicable. By Johnnie Johnsen No. Item No. Description Unit Price Extended 1 Pc- 4156 -R3.5 5 -12 Year Old Structure Discount $ 26,773.00 $ 26,773.00 ($3,000,00) Quotation We quote Shipment Terms in effect until August 30, 2010 F.O.B. Stillwater, MN Shipping can be made in 6 weeks! are Net 30 Days! Sub Total & Handling Sales Tax Installation Total $23,773.00 $ 1,750.00 $1,754.71 $ 5,890.00 1 1 1 1 I $33,167.71 St. Croix Recreation Company, Inc. 225 N. Second Street Stillwater, MN 55082 (651)430 -1247 Fax (651)430 -9231 City of Parks Dept. Attn: Tim Moore Quote e -mail jj@stcroixrec.com website www.stcroixrec.com Date 7/9/2010 Contact Project Phone # 275 -4102 Fax Cell 492 -4899 In compliance with your request of June , 2010 for a price quotation on playground equipment supplied by Krauss Craft we submit the following: rurcnase order should be made out of St. Croix Recreation Co. Inc. Send the order to the above address or fax, thereby authorizing shipment and acceptance of the terms. Please include Bill To:, Ship To:, and tax exempt # if applicable. By Johnnie Johnsen Earl F. Andersen QUOTE TO: CITY OF STILLWATER 216 N 4TH ST STILLWATER, MN 55082 ATTN: TIM MOORE 651 - 275 -4102 PHONE: FAX: QTY ITEM NO. 1.00 PLAYGROUND 1.00 INSTALLEQUIP 1.00 EFAWOOD DESCRIPTION QUOTE BURKE PLAY EQUIPMENT DESIGN 35414 -2, PLAN B SHIP TO: LEGENDS PARK STILLWATER, MN 55082 ENTERED BY: KIM QUOTE NUMBER: 0105056 QUOTE DATE: 7/9/2010 PRICE EACH 24,399.00 ASSEMBLY AND INSTALLATION OF PLAY 5,930.00 EQUIPMENT, INCLUDES CONCRETE FOR FOOTINGS. DOES NOT INCLUDE ANY SITE PREP, GRADING OR SITE RESTORATION. EFA WOOD FIBER SAFETY SURFACING SYSTEM INCLUDES 12" HIGH WOOD BORDER, WOOD FIBER, FABRIC, DRAIN AGGREGATE AND TWO RUBBER WEAR MATS, MATERIALS AND INSTALLATION. 5,669.00 5,669.00 .NOTE: This quotation is valid for30 days. Please call for confirmation after that date Prices are NOT based on SUBTOTAL: 35,998.00 prevailing wages. SHIPPING R HANDLING: DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted This quotation is based on the urea being free of all debris such as but not limited to the following *Concrete footings or blocks of any type *Bedrock or rocky conditions of any type *Tree stumps, trees, cans, bottles, metal or any other debris "Utilities requiring any holes to be dug by hand *I is not accessible to a bobcat and other equipment necessary ibr installation. *If water exists in site area or footings alter they are dug *Or any other unknown conditions not listed or visible F.O.B: FACTORY Shipment approx. 4 -6 weeks upon receipt of order and subject to credit approval. Do you require a 24 -hour delivery notice? n Yes No .Approved by: Signed by: TERMS: NET 30 DAYS Page: EXT. PRICE 24,399.00 5,930.00 500.00 SALES TAX: 34.38 TOTAL: 36,532.38 CONTRACTOR TO CONFIRM ALL QUANTITIES Date ILL B\A 9701 Penn Ave S, #100 • Bloomington, MN 55431 • Phone: 952-884-730 • 1 -800- 862 -:126 • Fax: 952 - 884 -5619 www.efa- mn.com • e -mail: parkandrecinfo @efa- mn.com OR trafficinfo @efa - mn.com EOE/AA rn - D Z N SCALE IN FEET 0 5 10 H IJ — 48' -10 1/2" ADA ACCESSIBILITY GUIDELINE (ADAAG CONFORMANCE) NUMBER OF PLAY EVENTS 20 NUMBER OF ELEVATED PLAY EVENTS' 8 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP: PROVIDED: 0 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY TRANSFER SYSTEM PROVIDED: 0 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP OR TRANSFER SYSTEM: NUMBER OF GROUND LEVEL PLAY EVENTS: PROVIDED: 12 NUMBER OF TYPES OF GROUND LEVEL PLAY EVENTS: PROVIDED: 0 READ. 0 0000 4 RE00 3 REOD: 3 ( WARNINGI • ACCESSIBLE SAFETY SURFACING MATERIAL 15 REQUIRED BENEATH AND AROUND THIS EQUIPMENT. FOR SLIDE FALL ZONE SURFACING AREA SEE CPSC's Handbook for Public Playground Safety. PL ATFORM HEIGHTS ARE IN INCHES ABOVE RESILIENT MATERIAL_. ( In mnfr lnp*,a a'wIw4Y.. .. l Wnwlnem, ,g The play components identified In this plan are IPEMA certified. The use and layout of thesc components conform to the requirements of ASTM F1487. To verify product certification. visit www.lpema.arg The space requirements shown her are to ASTM standards. Requirements for other standards may be different. The use and layout of play co mponents identified in this plan conforms to the CPSC guidelines INFORMATION — -� MINIMUM FALL ZONE SURFACED WITH RESILIENT MATERIAL AREA 1445 SQ.FT. PERIMETER 159 FT. STRUCTURE SIZE 43'5 "x48'10" THIS STRUCTURE 15 DESIGNED FOR CHILDREN AGE: ❑ 2 -5 YEAR OLDS Cgl 5 -12 YEAR OLDS WaterWorks Irrigation LLC. 651 - 775 -9222 1 44 ,0 ° /L. r Tom Magnafici 'LA ri b J 9 -24 -08 WaterWorks Irrigation LLC. LAWN SPRINKLERS DESIGN CONSTRUCTION SERVICE TIM THOMSEN PARKS/PUBLIC WORKS SUPERITENDENT CITY OF STILLWATER 3325 BOUTWELL ROAD STILLWATER, MN. 55082 DEAR SUPERINTENDENT THOMSEN, WE PROPOA SE TO INSTALL IRRIGATION IN THE PARK ALONG BARRONS WAY, IN THE LEGENDS AREA OF STILLWATER FOR THE TOTAL SUM OF 811250.00. THIS BID IS BASED ON CAD DRAWING BY HYDROLOGIC DATED 9- 22 -08. THE ELECTRIC FOR THE CONTROLLER, THE WATER STUBOUT AND RPZ TO BE INSTALLED BY THE CITY OF STILLWATER PRIOR TO START OF INSTALLATION DRAWING DOES NOT REFLECT TWO QUICK COUPLERS TO BE INSTALLED AS PER PUBLIC WORKS /PARKS DEPT INSTRUCTIONS. THANK YOU FOR THE OPPORTUNITY TO BID THIS PROJECT. THOMAS M. MAGNAFICI 1818 120th Avenue St. Croix Falls Wisconsin 54024 Fax 715- 483 -1974 Office 651 - 775 -9222 Website: www.waterworksweb.com Winner Minnesota Nursery and Landscape Assn. 2001 and 2002 "Honors Award" for Residential Design and Installation THE IRRIGATION ASSOCIAT1ON'im July 16, 2010 Tim Moore City of Stillwater 212 North 4th Street Stillwater, MN 55082 Irrigation system with 10 zones, 12 zone Hunter timer, Hunter Wireless Rain Sensor, Hunter Stainless steel rotor heads, Wilkins back flow device, All fittings etc. 2" main line, 1 1 /2" branch lines. Bid is good for the 2010 season Thank You 2 Ron Johnson 651- 248 -6305 LEGENDS PARK IRRIGATION PROPOSAL $15,000.00 (Fifteen thousand) DATE: April 22, 2009 ITEM: Legends Park PRC DATE: April 27, 2009 PREPARED BY: Michel Pogge, City Planner 0 4 BACKGROUND As part of the new well house in Legends Park for the water board a number of park improvements for Legends Park are underway. Attached is the elevation drawings for the new shelter that has been approved for construction at the park. Construction of the shelter in planned to begin in the next few weeks. The existing shelter is in relatively good condition and can be relocated to another city park, possibly Prairie Park. The new shelter could then be located were the existing shelter is current located. Staff has developed a work plan for the $90,000 being donated by the Water Board. As part of this, staff met with the Legends Home Owners Association (HOA) on March 12 and April 9 to review ideas for the park. The plan call for the elimination of the sand volleyball court, installation of a new irrigation system, rotation of the baseball field counterclockwise approximately 15 degrees in order to make more room in the park, and the addition of a new 5 to 12 year old playground structure. The preliminary budget for the project is as follows: Item Turf improvements Irrigation for the park New picnic shelter New play ground equipment Installation of lights and electrical outlets to the shelter Boarder and Chips TOTAL Parks and Recreation Commission Estimated Cost $ 12,000.00 $ 13,500.00 $ 17,900.00 $ 40,000.00 $ 3,500.00 $ 2,000.00 $ 88,900.00 To meet the construction timeline the Park Commission needs to select the final location for the shelter at their April 27th meeting. Legends Park Page 2 JANUARY 26, 2009 PARK AND RECREATION COMMISSION RECOMMENDATION On January 26, 2009, the Park and Recreation Commission reviewed and discussed the proposed plans for the well house and shelter. The Commission recommended to the City Council approval of the Legends Park pump, house and shelter designs as presented. MARCH 3, 2009 CITY COUNCIL ACTION On March 3, 2009, the City Council considered the request and voted 4 -0 to approve the final design for the pump house and shelter as presented. The Council authorized the Water Board of Commissions to accept bids for the shelter and to proceed with the constriction of the new shelter and Legends Park. STAFF RECOMMENDATION Approve the final location for the new shelter and approved the preliminary layout /work plan for Legends Park as shown on the attached map. CUSTOM ROUND 3.5 MODULAR PLAYSYSTEM Top View PR #: D92DDA Date: 04/22/09 Drawn By: ZML (4) Lily Pad 18 Steps 2— Rung. Chinning End Access Bar Ladder 360f Horizontal Ladder ts' Talk' Tube Boogie Board Belt Bridge Inclined Crawl Tube w/ View Ports: Bubble Panel Shingled Roof 2- Rung End Access Ladder, Transfer Station Ring Traverse LEGENDS PARK St. Croix Recreation Log Roll ': Talk Tube Vertical Chain Steo Climber Filler Erector Erector Rock Access Ladder Inclined Arch Bridge Shingled Roof Poly Double Wave Slide ADA ACCE55'DIUTY . GUIDELINE - AOAAG CONFORMANCE: THIS DESIGN WILL MEET ADAAG AND ASTM F14137-0Th s' REQUIREMENTS FOR ACCESS WITH THE ADDITION OF O GROUND LEVEL. EVENTS ;(0TYPES) AND WHEN. PROPERLY INSTALLED OVER ACCESSIBLE SURFACING. SEE SITE PLAN FOR ADDITIONAL GROUND LEVEL EVENTS. ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 12 1216 ; Curved Erector Rock Bedrock Climber Spiral Step Climber Dimensions: 36' x 29' Min. Use Zone: 48' x 41' Scale: 3/16' Twister Slide 4/4 3/3 _. FOR KIDS AGES 5-12 pt *ycg*rri CUSTOM ROUND 3.5 MODULAR PLAYSYSTEM Site Plan (Preliminary) PR#: D92DDA Date: 04 /22/09 Drawn By: ZML i 0 0 0 6 FT MINIMUM USE ZONE 47' 5" GENERAL NOTES: 1. THE SITE PLAN SHOWN IS BASED ON MEASUREMENTS THAT WERE PROVIDED TO KRAUSS CRAFT, INC AT THE TIME OF THE PROPOSAL. REQUEST AU. DIMENSIONS MUST BE VERIFIED PRIOR TO THE SUBMISSION OF A PURCHASE ORDER. KRAUSS CRAFT, INC. WILL NOT BE RESPONSIBLE FOR ANY DISCREPANCIES BETWEEN ACTUAL DIMENSIONS AND DIMENSIONS SUBMITTED ON A`.PROPOSAL REQUEST. 2. THE MINIMUM USE ZONE FOR TEE PLAY STRUCTURE IS BASED ON THE PRODUCT DESIGN AT THE TIME OF THE PROPOSAL COMPONENTS AND STRUCTURE DESIGN. MAY BE SUBJECT TO CHANGE WHICH MAY AFFECT DIMENSIONS. THEREFORE. BEFORE: PREPARING SITE. WE STRONGLY RECOMMEND OBTAINING FINAL DRAWINGS FROM THE FACTORY (AVAILABLE AFTER THE ORDER IS PLACED AND INCLUDED IN THE ASSEMBLY MANUAL) 3. CHOOSE A PROTECTIVE SURFACING MATERIAL THAT HAS A CRITICAL HEIGHT VALUE (FALL HEIGHT). APPROPRIATE FOR THE HIGHEST ACCESSIBLE PART OF THIS EQUIPMENT REFER TO THE US CONSUMER PRODUCT SAFETY COMMISSION jUSCPSC) GUIDELINES, SECTION 10 SURFACING. - - LEGENDS PARK St. Croix Recreation 6 FT MINIMUM SLIDE ZONE, ADA ACCESSIBILITY GUIDELINE -APAAG CONFORMANCE: THIS 'DESIGN WILL MEET ADAAG AND ASTMFION -DTa s' REQUIREMENTS FOR ACCESS WITH THE ADDITION OF A GROUND LEVEL EVENTS (OTYPES }AND WHEN PROPERLY INSTALLED OVER ACCESSIBLE SURFACING.: ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 12 12I OID 6 FT MINIMUM SLIDE ZONE' Scale: 1/8" =1 414 313 FOR K1OS AGES 5 -12 IA.YC OMT CUSTOM ROUND 3.5 MODULAR PLAYSYSTEM Front Perspective PROP. D92DDA Date: 04/22109 Drawn By ZML ff 1 LEGENDS PARK St. Croix Recreation CUSTOM ROUND 3.5 MODULAR PLAYSYSTEM Back Perspective PLAYCRAFT 123N011T1 VALLEY DRIVE 1 PALI, OK Fable PH F4 11 136111A • FAX 341466 00 ... PR#: D92DDA Dale: 04/22109 Drawn By ZML LEGENDS PARK St. Croix Recreation P -AYE ,1f NORM ',ALLEY DANE CRAM! PAU, OR AM PF15 $l M FAX w1.p5-0,10 Realign Trail -1061f Park and Recreation Board Minutes April 27, 2009 Page 3 of 4 estimated that cost of developing such a facility would be $20,000 - $30,000. Ms. Peterson asked about enforcement of the rules; Mr. Pogge suggested it would be self - policing as the City has few resources for enforcement of a dog park. Mr. Brandt said Ramsey County is using volunteers for enforcement. There was discussion about the potential conflict between a dog park and trail users, specifically as related to a possible dog park site at Browns Creek Reserve. Mr. Brandt and Mr. Polehna suggested the former City dump might be a suitable site; Mr. Moore pointed out the City often has activities going on at that site Monday through Friday, and the site is also used for snow storage in the winter. Mr. Christensen pointed out that a dog park likely will be used more heavily than any other City park area. Ms. Peterson noted that Northland Park was suggested as a possible site; Mr. Moore suggested an area directly west of Northland Park. Mr. Moore said it may be possible to find an area by the dump site that might be usable for a dog park and still provide enough room for the City to use the site for snow storage, etc. Ms. Snellman noted that site has the advantage of having little impact on neighboring property owners. It was agreed to have Mr. Moore look at the dump site and come back with a recommendation. Ms. Amrein asked about the cost of the fencing of the park; it was suggested that promoters of the park, perhaps Friends of Stillwater Park, might be able to provide the funding for the fencing. Mr. Brandt suggested contacting other communities with dog parks for additional information about operations, etc. Legends Park upgrades — Mr. Pogge said upgrades are related to the funds the Water Board provided to the City in exchange for the right to drill the new well in Legends Park. He said he and Mr. Moore have met with the Homeowners Association on two occasions and have a pretty solid plan that the Association would agree to. Mr. Pogge reviewed the plans for improvements, including construction of a new park shelter, rotation of the baseball field and elimination of the sand volleyball court, new playground structure for 5- 12- year -olds, an enlarged sandbox, some modifications to the trails, turf improvements and irrigation system. He also briefly described some of the features of the preferred playground structure. He asked for Commission approval of the location of the new shelter and the work plan for the park improvements Ms. Amrein moved to accept the proposed location of the new shelter in Legends Park and the work plan for the proposed improvements. Mr. Brandt asked about electrical service to the shelter. Mr. Moore stated the City is paying for installation of the service, and the Homeowners Association will be responsible for the monthly meter charge. Mr. Brandt seconded the motion; motion passed unanimously. Staples Park update — Mr. Polehna told the Commission that the City Council had voted to remove the basketball posts at Staples Field. The question now is what to do with the court area. Mr. Brandt noted a survey has been conducted and residents seemed interested in working with staff to come up with some proposals for reuse. Mr. Brandt said he did not think hockey with boards was a good idea. Mr. Brandt asked about the cost of removing the court surface; Mr. Moore said that would not be very expensive and could be done with the annual street reconstruction project. There was discussion about the possible closure of portions of West Aspen and North Martha that go through the park. Ms. Peterson suggested that the survey question regarding the road closures was confusing and the results might be different if it was made clear that access to people's driveways would be maintained. There was discussion about the results of the most recent survey; Mr. Christensen suggested that if basketball and hockey are eliminated as possible uses, the survey would seem to indicate the preference is for passive use. Mr. Pogge told the Commission a property immediately adjacent to the basketball court will be on the market soon and asked whether the Commission thought the City should purchase the property; he noted the asking price will likely be $120,000 and park acquisition funds are available. Mr. Polehna suggested that a master plan ought to be done for this park so when 2010 Lumber Jack Days Statistics 7/21/10 - 7/26/10 Homicide CSC Robbery Agg Assault Bur•Iary/Poss Burg Tools Larceny Vehicle Theft Arson Welfare Fraud TOTALS: Assault Terroristic Threats Theft Related /Fraud - Swindle Forgery Drugs: Poss /Sale /Para Flee /Escap Gambling Crime Against Family DWI Liquor -All Other Kidnappin •- Parental Ri • hts Juvenile Alcohol Offender Juvenile Curfew Juvenile Runawa Juvenile Truant Juvenile Tobacco Juvenile Controlled Substance Disturb Peace /DOC Prostitution /Sex Related Harassing Communications Trespass /DTP Weapons Crimes Against Justice All other MOC TOTAL 0 1 0 0 1 24 1 0 22 49 7 0 1 0 0 0 0 0 3 1 0 1 0 1 0 0 0 23 0 0 10 0 2 2 51 Animals Lost & Found Fatal Accident Propert Damage Accident Personal In'ury Accident Assist SW Fire Dept Assist Other Agency Medical Domestic Alarms Lockouts Suspicious PersonsNehicles Juvenile Public Assist Noise /Disturbance /Mischief Warrant/Detox Welfare /Building /Hazard 911 Non - Emergency Misc Public /Civil Escorts /Bank Run All Other 9000 TOTALS: Speed Other Moving Parking All Other Traffic TOTAL TRAFFIC: Gran otals: 11 24 0 14 0 2 7 24 6 14 10 16 4 15 38 6 6 7 38 2 16 260 6 18 33 0 57 417 .. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2010 -111 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $112,105.91 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 27th day of July, 2010. Ken Harycki, Mayor LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -111 Abbott Paint Gray Paint for Parking Ramp Graffiti 26.71 Ace Hardware Bolts & Washers 48.07 Amdahl Locksmith, Inc. Repair Locks 363.40 American Pump Company Discharge Hose 42.78 Aramark Uniforms Services Mats, Mops, Uniforms 472.66 Batteries Plus Emergency Light Batteries 362.02 Bryan Rock Products, Inc. Rip Rap for Cayuga 174.48 Carquest Auto Repair Parts & Supplies 234.70 Catco Vehicle Repair Supplies 68.91 CDW Government Server Memory 113.10 Century Power Equipment Filters, Equipment Repair Supplies 267.67 Chemsearch Aersol Brake Job and Hand Sanitizer Wipes 498.96 Clark, Luann Cleaning Public Works & City Hall 1,057.50 Clearwater Recreation Drinking Fountain Repair Parts 220.51 Coca Cola Concession Supplies 885.50 Cole Papers Trash Bags, Janitorial Supplies 639.32 Dahlquist, Karen M Refund Certification Amt. Paid Already 164.76 Dattilo, Grant Refund Variance Application Fee 150.00 Ess Brothers & Sons, Inc. Storm Sewer Lids 364.44 Gannaway, John Reimburse Expenses 128.62 Haussner Plumbing, LLC Replace Women's Toilet Pioneer Park 455.00 Hodges Badge Company Badges for Learn to Skate 694.69 IceMan Industries, Inc. Dust Control for Roads 2,073.75 Innovation First, Inc. Phone Rack For Public Works 951.08 Lennar Refund Grading Escrows 7,500.00 Lofts of Stillwater Finance Fence Permit Fee Refunded 25.00 LogoStitch, Ltd. Jackets for JR. Team 318.00 MN Crime Prevention Association 2010 MCPA Membership 45.00 Menards Repair Supplies 104.88 Mn Office of Enterprise June 2010 WAN 140.83 Napa Auto Parts Flasher Turn Signal 28.41 Riedell Shoes, Inc. Skates for Resale 106.15 Stillwater Medical Group Drug Screens 142.00 St. Croix Boat & Packet Co. July Billing 33,455.22 Stillwater Motor Co. Vehicle Maintenance 20.09 Waste Management 1st payment Garbage Certification 31,175.24 West Payment Center West Information Charges 88.94 Wingfoot Commercial Tire Tires 255.41 Yocum Oil Fuel 3,566.46 LIBRARY Ace Hardware Janitorial Supplies 15.96 Baker & Taylor Library Materials 2,016.13 BWI Children's Books 321.91 EXHIBIT " A" TO RESOLUTION #2010 -111 Budget Lighting CDW Government Comcast MN Office of Enterprise Quill Sunset Cleaning Toshiba Washington County Library ADDENDUM Acorn Media Allen, Brad American Gothic Antiques Art and Soul Aspen Mills Bliss Plumbing Bunce, Brian Cockadooledoo Courage St. Croix Cub Corporate Fury Dodge Chrysler Gartner Properties /WR Medical Gartner Studios General Construction Services Idea Link Kathe Wohlfahrt Kenneth Lee James Assoc., Inc. LMC Insurance Trust Lonnie Loveness Luna Rosa Magnuson Law Firm MN Highway Safety & Research Office Depot On Site Media Qwest Ray Allen Manufacturing, LLC St. Croix Prep School St. Croix Recreation Stillwater Antiques Stillwater Dental Stillwater Farms Streicher's TireProz & Wheel Experts Walmart Light Bulbs Minor Equipment Telecommunications Telephone Office Supplies Professional Services Maintenance Contract Library Materials Refund of Fire Inspection Fee LP for EOC for Lumber Jack Days Refund of Fire Inspection Fee Refund of Fire Uniforms Refund of Fire Refund of Fire Refund of Fire Refund of Fire Refund of Fire Repair Squads Refund of Fire Refund of Fire Refund of Fire Refund of Fire Refund of Fire Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee Inspection Fee American & Stillwater Flags Claim 11073087 Refund of Fire Inspection Fee Refund of Fire Inspection Fee Professional Services Driving School Office Supplies Refund of Fire Inspection Fee Telephone Freight to ship Nylon Scratch Pnt. Refund of Fire Inspection Fee Refund of Fire Inspection Fee Refund of Fire Inspection Fee Refund of Fire Inspection Fee Refund of Fire Inspection Fee Multitool Tires for Ranger 2 Digital Cameras & Misc. Supplies Page 2 512.65 82.99 49.90 335.37 482.08 460.00 59.15 1,022.84 105.00 28.07 75.00 105.00 57.45 75.00 25.00 25.00 165.00 195.00 349.25 165.00 105.00 25.00 50.00 50.00 380.00 1,000.00 75.00 105.00 6,126.83 732.00 196.30 25.00 213.42 20.00 185.00 25.00 105.00 25.00 75.00 42.74 446.78 259.65 EXHIBIT " A" TO RESOLUTION #2010 -111 Page 3 Wesley Building Refund of Fire Inspection Fee 75.00 Whiteys Bar Refund of Fire Inspection Fee 105.00 Xcel Electricity,Gas 7,499.18 TOTAL 112,105.91 Adopted by the City Council this 27th Day of July, 2010 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -111 Abbott Paint Ace Hardware Amdahl Locksmith, Inc. American Pump Company Aramark Uniforms Services Batteries Plus Bryan Rock Products, Inc. Carquest Catco CDW Government Century Power Equipment Chemsearch Clark, Luann Clearwater Recreation Coca Cola Cole Papers Dahlquist, Karen M Dattilo, Grant Ess Brothers & Sons, Inc. Gannaway, John Haussner Plumbing, LLC Hodges Badge Company IceMan Industries, Inc. Innovation First, Inc. Lennar Lofts of Stillwater Finance LogoStitch, Ltd. MN Crime Prevention Association Menards Mn Office of Enterprise Napa Auto Parts Riedel) Shoes, Inc. Stillwater Medical Group St. Croix Boat & Packet Co. Stillwater Motor Co. Waste Management West Payment Center Wingfoot Commercial Tire Yocum Oil LIBRARY Ace Hardware Baker & Taylor BWI Gray Paint for Parking Ramp Graffiti Bolts & Washers Repair Locks Discharge Hose Mats, Mops, Uniforms Emergency Light Batteries Rip Rap for Cayuga Auto Repair Parts & Supplies Vehicle Repair Supplies Server Memory Filters, Equipment Repair Supplies Aersol Brake Job and Hand Sanitizer Wipes Cleaning Public Works & City Hall Drinking Fountain Repair Parts Concession Supplies Trash Bags Refund Certification Amt. Paid Already Refund Variance Application Fee Storm Sewer Lids Reimburse Expenses Replace Women's Toilet Pioneer Park Badges for Learn to Skate Dust Control for Roads Phone Rack For Public Works Refund Grading Escrows Fence Permit Fee Refunded Jackets for JR. Team 2010 MCPA Membership Repair Supplies June 2010 WAN Flasher Turn Signal Skates for Resale Drug Screens July Billing Vehicle Maintenance 1st payment Garbage Certification West Information Charges Tires Fuel Janitorial Supplies Library Materials Children's Books 26.71 48.07 363.40 42.78 360.31 362.02 174.48 234.70 68.91 113.10 267.67 498.96 1,057.50 220.51 885.50 322.24 164.76 150.00 364.44 128.62 455.00 694.69 2,073.75 951.08 7,500.00 25.00 318.00 45.00 36.58 140.83 28.41 106.15 142.00 33,455.22 20.09 31,175.24 88.94 255.41 3,566.46 15.96 2,016.13 321.91 EXHIBIT " A" TO RESOLUTION #2010 -111 Budget Lighting CDW Government Comcast MN Office of Enterprise Quill Sunset Cleaning Toshiba Washington County Library Light Bulbs Minor Equipment Telecommunications Telephone Office Supplies Professional Services Maintenance Contract Library Materials Page 2 512.65 82.99 49.90 335.37 482.08 460.00 59.15 1,022.84 lillwater 7H E B r A T H P 1 A i E OF M i N N E S U 1 A City Council DATE: July 23, 2010 REQUEST: CLG Grant Application to attend the State Wide Preservation Conference in Winona CC DATE: July 27, 2010 REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planner DISCUSSION The City annually applies for a grant to send HPC members and staff to the State Wide Preservation Conference. To maintain the City's Certified Local Government status we are required to send at least one HPC member annually to the conference. The grant will cover registration, mileage, and hotel costs. This year we are looking to send two HPC members and two staff members. This conference will assist the City in keeping up with current preservation trends. The Conference will also serve as a great networking opportunity with preservationists around the State of Minnesota. FISCAL IMPACT The total grant amount is $1,010.16, which will cover the full cost of the registration, mileage to Winona, and one night in a hotel. There is no required cash match for this grant from the City. RECOMMENDATION That the City Council approve the CLG Grant Application to attend the State Wide Preservation Conference in Winona, MN. BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the Certified Local Government grant application through the Minnesota Historical Society with a grant request of $1,010.16 and a local in -kind match of $2,012.85 for the 2010 State Wide Preservation Conference in Winona, MN. Adopted by the City Council this 27th day of July, 2010. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2010 -112 AUTHORIZING THE CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION THROUGH THE MINNESOTA HISTORICAL SOCIETY Ken Harycki, Mayor Applicant (City) 1. Applicant: City of Stillwater Name of City Mailing Address 216 N 4th St City /State /Zip Stillwater, MN 55082 CLG Certification Date: 1/29/1988 City Contact Information 1 2. Authorized Official: Signature 3. Project Director (City Contact) 4. HPC Chair: Signature Ken Harycki, Mayor Print name and title Print name Telephone 651 - 430 -8800 Telephone Michel Pogge, City Planner 651- 430 -8822 Signature Print name and title Telephone Howard Lieberman, Chair 651- 430 -8800 Scholarship Recipient Information 6. Scholarship request: Number of attendees: Minnesota Historical Society Certified Local Government Scholarship Application 30th Annual Preservation Conference Winona County Historical Society, Winona, September 16 -17, 2010 Requested funds: $ 1010.66 (Cannot exceed 507 of total cost. $1200 limit per city) $ 2,012.85 Matching funds: (Must be at least 50% of requested funds) 7. Name of attendee(s) and title /position Jeff Johnson, HPC Member Roger Tomten, HPC Member Michel Pogge, City Planner, HPC Staff Member Bill Turnblad, Community Dev Director Budget 8. Provide a detailed budget. Only one budget is necessary if the same amount of funds are being requested for more than one person. A. Registration No. of Participants: 4 X $90 (two day early registration) = Registration Total $ 360.00 B. Mileage (limited to two cars per city) Mileage: 495 miles X $.50 Per mile = Mileage Total $ 247.50 C. Lodging (Hotel expenses can only be requested from cities located further than 50 miles one way from Winona) No. of Hotel Rooms: 4 X 1 lK X $ 100.79 = Hotel Total $ 403.16 nights NOTE: Please contact Visit Winona for hotel information. They can be reached at 800 - 657 -4972 or www.visitwinona.com D. Actual Costs Subtotal (Add A through D above) _ $ 1010.66 E. In- Kind /Volunteer Time (To be used as match for Actual Costs above) In -Kind (City Staff) Use actual pay rate for hourly rate No. of participants 2 X hourly 37'925 X No. of hours 21 = In Kind Total $ 1,592.85 rate (8 hrs /day + travel) Volunteer (HPC Members) MNSHPO has established an across the board $10 /hr rate for all HPC members. No. of participants 2 X hourly 10.00 X No. of hours 21 = Volunteer Total $ 420.00 rate (8 hrs /day + travel) F. Total Cost FUNDS REQUESTED $ 1,010.16 (Actual Cost Subtotal from I) above not to exceed $1200 per CLG. If costs exceed $1200, the excess should be entered under cash match.) IN- KIND /VOLUNTEER TIME (from E above)= $ 2,012.85 CASH MATCH* $ ( *Only required if Funds Requested total is greater than In -Kind/ Volunteer Time total. Applicants must provide at least a 50% match) 0 Stillwater T H E B [ R ' H P ∎ A C P O F M i N N E S O 1 A City Council CC DATE: July 27, 2010 REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planne DATE: July 23, 2010 REQUEST: CLG Grant Application to attend the State Wide Preservation Conference in Winona DISCUSSION The City annually applies for a grant to send HPC members and staff to the State Wide Preservation Conference. To maintain the City's Certified Local Government status we are required to send at least one HPC member annually to the conference. The grant will cover registration, mileage, and hotel costs. This year we are looking to send two HPC members and two staff members. This conference will assist the City in keeping up with current preservation trends. The Conference will also serve as a great networking opportunity with preservationists around the State of Minnesota. FISCAL IMPACT The total grant amount is $1,010.16, which will cover the full cost of the registration, mileage to Winona, and one night in a hotel. There is no required cash match for this grant from the City. RECOMMENDATION That the City Council approve the CLG Grant Application to attend the State Wide Preservation Conference in Winona, MN. RESOLUTION 2010 -112 AUTHORIZING THE CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION THROUGH THE MINNESOTA HISTORICAL SOCIETY BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the Certified Local Government grant application through the Minnesota Historical Society with a grant request of $1,010.16 and a local in -kind match of $2,012.85 for the 2010 State Wide Preservation Conference in Winona, MN. Adopted by the City Council this 27th day of July, 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Applican (City) 1. Applicant: City of Stillwater Name of City Mailing Address 216 N 4 St City /State /Zip Stillwater, MN 55082 CLG Certification bate: 1/29/1988 City Contact Information 1 2. Authorized Official: Signature 3. Project Director (City Contact) Signature 4. HPC Chair: Signature Ken Harycki, Mayor Print name and title Telephone Michel Pogge, City Planner 651- 430 -8822 Print name and title Telephone Print name Telephone 651 - 430 -8800 Howard Lieberman, Chair 651- 430 -8800 Scholarship t ecipient Information 6. Scholarship request: Number of attendees: Minnesota Historical Society Certified Local Government Scholarship Application 30th Annual Preservation Conference Winona County Historical Society, Winona, September 16 -17, 2010 4 Requested funds: $ 1010.66 (Cannot exceed 50% of total cost. $1200 limit per city) Matching funds: (Must be at least 50J of requested funds) $ 2,012.85 7. Name of attendee(s) and title /position JeffJohnson, HPC Member Roger Tomten, HPC Member Michel Pogge, City Planner, HPC Staff Member Bill Turnblad, Community Dev Director Budget 8. Provide a detailed budget. Only one budget is necessary if the same amount of funds are being requested for more than one person. A. Registration No. of Participants: 4 B. Mileage (limited to two cars per city) Mileage: 495 miles X $.50 Per mile = Mileage Total $ 247.50 C. Lodging (Hotel expenses can only be requested from cities located further than 50 miles one way from Winona) No. of Hotel Rooms: 4 X 1 tii4 X $ 100.79 = Hotel Total $ 403.16 nights NOTE: Please contact Visit Winona for hotel information. They can be reached at 800 -657 -4972 or www.visitwinona.com D. Actual Costs Subtotal X $90 (two day early registration) E. In- Kind /Volunteer Time (To be used as match for Actual Costs above) In -Kind (City Staff) Use actual pay rate for hourly rate No. of participants 2 X h ourly 3 7.925 X No. of hours 2 1 = In Kind Total $ 1,592.85 rate (8 hrs /day + travel) Volunteer (HPC Members) MNSHPO has established an across the board $10 /hr rate for all HPC members. No. of participants 2 X hourly 10.0 X No. of hours rate (8 hrs /day + travel) F. Total Cost = Registration Total $ 360.00 (Add A through D above) = $ 1010.66 21 = Volunteer Total $ 420.00 FUNDS REQUESTED $ 1,010.16 (Actual Cost Subtotal from!) above not to exceed $1200 per CLG. If costs exceed $1200, the excess should be entered under cash match.) IN -KIND /VOLUNTEER TIME (from E above)= $ 2,012.85 CASH MATCH* $ ( *Only required if Funds Requested total is greater than In -Kind/ Volunteer Time total. Applicants must provide at least a 50% match) 0 Memo Community Development Department To: City Council From: Michel Pogge, City Planner Date: Friday, July 23, 2010 Re: Message: Case 2010 -20 A variance to construct a new building addition below the regulatory flood protection elevation The applicant has asked to withdraw the application due to issues they are facing with FEMA on floodplain requirements from the St. Croix River. Since this was a published public hearing, the item should be opened and closed accepting the applicants request to withdraw the case. Staff Recommendation Open and close the public hearing and accept the applicant's request to withdraw the case. From the desk of... Michel Pogge, AICP City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 Fax: 651.430 -8810 email: mpogge@ci.stillwater.mn.us Michel Pogge From: Shirley Hoefler [shirley @hafarchitects.com] Sent: Friday, July 23, 2010 2:09 PM To: Michel Pogge Cc: 'Mike Hoefler; rick @hafarchitects.com Attachments: image003.jpg Mike, This to inform you that we respectfully wish to withdraw our request for variance to the Flood Plan Standard for the property on 229 Main Street S. Thank you for your time on the matter. Regards Shirley Hoefler HAF Architects, LLC 106 East Chestnut Street Suite 101 Stillwater, MN 55082 Ph: 651 - 351 -1760 Fax: 651 - 430 -0180 shirley@hafarchitects.com http : / /hafarchitects.blogspot.com/ http: / /www.facebook.com /HAFarchitects haf A CHI ECTS 1 Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 7/23/2010 Re: Request for reconsideration of location for Art in the Park ArtReach Alliance has requested the opportunity to come before Council and present additional information regarding their request for the location change from Lowell Park to the Library (4 Street lawn) and their building next to City Hall. A representative from Art Reach Alliance will be in attendance at the meeting. Memorandum illwater Administration To: Mayor & City Council From: Diane Ward, City Clerk Date: 7/16/2010 Re: Art Reach Alliance — Special Event — Change of Location The Art Reach Alliance has requested a change of venue for their Art in the Park event which is planned to be held on Saturday, August 14 from 11am -6pm. The event was approved by Park Board and Council to be held in Lowell Park. They now would like to hold the event on the lawn at the Library. (The library has approved the event). There will be vendors and performers using a sound system. The performers range from dance groups to drummers. This is a family event. The request has been circulated to staff and the Police Chief's comment is that the Police Department has no issues with the event; however event will need to insure legal parking which could get quite congested and trigger neighborhood resident complaints. Also thought that assistance may be needed at the crosswalk on 4 th . Street. City Administrator Hansen felt that the event is more conducive to remain at Lowell Park rather than the front lawn of the Library because it would have an impact on the residents of the neighborhood. TO: Stillwater City Council FROM: ArtReach St. Croix 224 N. 4th St. Stillwater, MN 55082 SUMMARY OF USAGE OF STILLWATER PUBLIC LIBRARY OPEN SPACE: Art in the Park Event specifics: Date: Saturday, August 14th Time: 12:00 pm - 4:00 pm Location: Stillwater Public Library front lawn - West entrance on North 4th Street Type of event: Family art festival Expected attendance: 400 people Introduction Each year, ArtReach St. Croix (formerly ArtReach Alliance) organizes a free family art event for members of the Stillwater community and its surrounding areas. Art in the Park promotes community involvement by bringing people together in a common area while fostering creativity. This free art event invites people of all ages to come experience the fun and excitement of making and experiencing art. The natural setting of Stillwater's open space inspires children and adults alike to make art a meaningful part of the St. Croix Valley community. Our goal with this event is to promote the arts and community involvement by providing an opportunity to get creative and connect locals with the arts. Location Change In the past, Art in the Park has been held at Pioneer Park. This year, that location was unavailable for use on the required date. ArtReach St. Croix would like to move the location of Art in the Park to the Stillwater Public Library to be closer to, and raise awareness of, ArtReach's new art center located on North 4th Street. ArtReach's building will be open to the public the day of the event, as will the library. Activities will be held on both lawns. Parking /Traffic Parking for the event will utilize the spaces available at the site, in addition to these locations: 1) Stillwater Public Library parking ramp, 2) street parking available on both sides of North 4th Street, 3) public parking lot at City Hall, if available on weekend day of event. ArtReach will provide signage to direct traffic to parking locations for the event. Experience from past years indicates that attendees come and go throughout the afternoon. Also, since this is a community event that primarily attracts families from the Stillwater area, ArtReach expects that many families will walk to the event. The central location of the library provides easy access for attendees in the area, therefore the same number of cars as attendees is not expected. A crossing guard, who will ensure the safety of children going between the Public Library and ArtReach St. Croix's building, will monitor the marked crosswalk on North 4th Street. The crossing guard will wear any required reflective material on his /her person, and will assist children in getting across the street safely. Would it be possible to obtain signage similar to other downtown Stillwater crosswalks that warns drivers to watch for pedestrians? Sound Art in the Park will feature local performers on a stage. The stage will be set up so the speakers will de directed away from any residential buildings - to the South /West /South West. The P.A. system will be used to play accompanying music for dancers, such as Valley Dance and the St. Brenden Isle Irish Dancers. The P.A. system will also be used for a Jug Band, a group of elderly performers from the Good Samaritan living community. The P.A. will start being used at 1:30 pm, and all sound system usage will be completed by 4:00 pm. The sound system will not be used to blast any inappropriate music, or be used at an unnecessary level. This is a family event, and the sound and /or music will be kid - friendly and at a level respectful to the surrounding residential homes. Other workshops /demonstrations that use sound (music lessons, mini workshops) will not use any sound amplification system. They will not be held in close proximity to residential homes. Summary of Activities /Performers /Demonstrations Expected at Event • Steamroller printmaker, sponsored by ArtOrg o For use on library's main sidewalk, approaching front doors • Mask - making • Mini dance workshops • Dance performances by local dance studio • Face painting • Mini African drumming workshops • Music lessons • Fish prints, sponsored by the National Park Service • Paper puppet- making • Other hands -on, art - making stations To house the art - making stations, each will have a tent set up on the library's lawn. In past years, Art in the Park has had about 10 tents on location. Conclusion The decision to move Art in the Park from previous locations to the Stillwater Public Library was made to provide the best possible environment for children and their families, and to utilize ArtReach St. Croix's new space and building. ArtReach will abide by the City's rules and regulations on the use of open space, and will do whatever possible to make this a fun event for children and their families. Contact information: ArtReach St. Croix 224 N. 4th St. Stillwater, MN 55082 Phone: 651 - 439 -1465 Website: www.artreachstcroix.org Katie Tomten, Youth Programming Intern - Art in the Park Coordinator Phone (cell): 612- 251 -2002 Email: kmtomten @csbsju.edu Jessica Pack, Executive Director, ArtReach St. Croix Phone (office): 651 - 439 -1465 Email: Jessica @artreachalliance.org From: Jane Paskvan [ mailto :jpaskvan @newheightsschool.org] Sent: Tuesday, July 27, 2010 9:15 AM To: 'Timothy Paskvan'; Aurora Staples Inn Cc: naybo2 @comcast.net; bruce @mpsstaffing.com; smit0634 @umn.edu; gqsuziqq @msn.com; m -d- farley @msn.com; ccs @mywdo.com; belighted1 @aol.com Subject: RE: Art Reach Alliance event 1, personally, vote for letting them have the event. But only with the stipulation that we be informed and able to decide on each event as they come up. I think telling them no to such an innocuous event like the one they're talking about makes us look mean. But, we would need to make it clear there is no escalating without neighborhood consent. Jane From: Bruce Moffat [mailto:bruce @MPSStaffing.com] Sent: Tuesday, July 27, 2010 10:27 AM To: Jane Paskvan Cc: Timothy Paskvan; Aurora Staples Inn; naybo2 @comcast.net; smit0634 @umn.edu; qqsuziqq@msn.com; m- d- farley @msn.com; ccs @mywdo.com; belightedl @aol.com Subject: Re: Art Reach Alliance event It's a doubled edged sword; you are tarred with the 'not in my back yard' image (self serving) or may set a precedent where a distinction is not made between loud, and unreasonable events vs. those events that serve our community. I would error on being perceived as reasonable rather than absolute as this will become evident over time and hopefully be recognized by the city leaders as a group they respect and want to work with towards a common good. Sent from my iPad Art Reach Info Subject: FW: Community Event: Art in the Park From: Loome Theological Booksellers [books @loomebooks.com] Sent: Tuesday, July 27, 2010 8:53 AM To: Tomten, Katherine M Subject: RE: Community Event: Art in the Park Ms. Tomten, I'm all for it. I love this little cultural block on 4th Street with the library, Loome Theological Booksellers, a couple of churches and now ArtReach. I give my support! Cordially, Christopher Hagen - Owner Loome Theological Booksellers 320 4th Street N Stillwater, MN 55082 www.Loomebooks.com www.loomebooks.blogspot.com 651 - 430 -1092 651- 439 -8504 (fax) books@ Ioomebooks.com To Stillwater City Council: July 26, 2010 This memo is written to info iii you that we are 100% behind the Art Reach Alliance hosting "The Art in the Park" event on August 14` at the current Art Reach Alliance facility on 4 St. and Mulberry St. W. and the library grounds. We feel that it is a positive for our neighborhood and gives both facilities a chance for the public to use them and see them. Our residence is directly west of the Art Reach building on Mulberry. We will be affected by parking on our streets and more activity for the day but have no problem with this. Thank you for your consideration. Patti and Eric Olson 415 Mulberry Street W Stillwater, MN 55082 Art Reach Info From: Sent: To: Subject: From: Aurora Staples Inn [mailto :info @aurorastaplesinn.com] Sent: Tuesday, July 27, 2010 1:16 PM To: Jessica Pack Subject: event Jessica, just wanted to let you know we have heard from 2 more neighbors, and they are in favor of your event because it is non amplified, and during the afternoon hours. Jerry and I are also for it. I'm hoping he will be there tonight. We really aren't a bully neighborhood, but have had so much to deal with the library. I hope you can understand, but we really do love having you as part of our neighborhood. Cathy Jessica Pack [Jessica @artreachalliance.org] Tuesday, July 27, 2010 1:43 PM info @artreachalliance.org FW: event Submittal Date: Organization: Contact Person: Address: Daytime Phone Date(s) of Event: Type of Event: Proposed Location of Event (be specific): Estimated number of people to attend: 216 North 4th Street Stillwater, MN 55082 telephone: 651- 430 -8800 Fax: 651 - 430 -8809 APPLICANT INFORMATION (Please Print on Application) APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INC MPLETE APPLICATIONS WIL& NOT BE PROCESSED 3 2-it ii (7 Type of Organization: Non-Profit �`,\ For-Profit + / -- Email Address: ro,clAk...0 f C r iVe 4u e • or 22-4 J 4.tiS cif Cit 1 O L/3 K-- State MO Zip ,r$ Z - LOC i - '-/3 /4/-6Q5 Alternate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) cz.0 b Hours of Event: 11 :0- / -4 : h— LA'ov-( (Special Events conducted after 10:00 p.m. require Council approval of a' A rr. ari n e to the noise ordinance) • Descri tion of Event: If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) (Continued on Back) The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "N /A" in the space) Selling Alcohol Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - / $35.00 fee v Site Map (Required for all events) - attach to application Q /J /Parking Impact (Required for all events) - Describe in detail: G `53`� X21 -Ox ll ./rt Vi pecial Signage - Describe: --1 Off" c t o AAA-4 -017C- -.`. Approval Letter from Property Owner if on Private Property (attach to application) l endors will be present at the event (SEE ATTACHED) '' V te w''I " 7479-5 0i /Tents or Membrane Structures Size) O?(k n Location - A Exiting Points 5 Cooking Operations Propane Deep Fat Frying ' Other Open Flame or Burning Operations Describe: Water Activities (River /Lakes) River /Lake Name: EMS Needs _EMT Standby _Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 -351 -4900) to arrange for an officer. / Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651 - 275 -4100 f/ Live Entertainment - Describe type of Music: - %Il/e music - E ' Dr- virromotion!Advertisement of Event - Describe Level of Promotion /Advertisement '15/24 b� pO& deJ` L 1 Applicant ignatur Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01 /08 To the Stillwater City Officials reviewing this special events request; We are the Stillwater American Legion Post 48. Many of the American Legions and VFW's in the State are disappearing because of low membership. This is due to the founding WWII veterans being too old to attend and that fact that the vast majority of them have passed away. Our Legion Post 48 was recently taken over by new management which has created new energy in our organization. Because of this new energy we have many new ideas for brining in new business and new membership. As the veterans return from Iraq and Afghanistan, we are recruiting them to become involved as members. We need to do whatever we can as volunteers such as us, and community involvement to keep our doors open. Our veterans of these recent wars deserve to have a place of their own to keep up the community pride for the many donations that we make for baseball teams, girl scouts, boy scouts and school patrols. As they grow older they too will become more involved. We are not just another bar, we are one of the only businesses that give back to the community on a regular basis. We are trying to stay in business with a shrinking list of volunteers that gets smaller with the passing of every veteran. The only paid people at the legion at this time are the bartenders and the cleaning crew. Our gambling manager and bar manager, me, are strictly volunteers. Bottom line is that music on the deck has been very successful in bringing in more customers. We do not have music every weekend because we can't afford to. We have music when we can. Our bands do not play past 10:00 pm and usually are done by 7 or 8 pm. I listed on the application for special events that we will have a band every Sunday, but we will not. We just don't know when we will be able to afford a band. We do however have a juke box that is played in the evenings that does have speakers on the deck. The only time this is played, obviously is when someone spends the money to hear their songs. We try to keep the sound from this to a minimum on the deck especially as the day falls to evening. I have instructed the bands that play here that I do not want the sound to be so loud as to not allow people on the deck to carry on a conversation without yelling at each other. This in itself makes me curious as to why someone has made a complaint in the first place. Please contact me with anymore questions or concerns. Jesse Kurtz 651- 303 -8791 ECEOVED JUL 2 TONI JUL 2 1 2010 ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT Submittal Date: Address: 103 S . 3rd City S4 Daytime Phone 6v5 1 "3° 31 Date(s) of Event-1 2 4.. 5 VI Fku ST. i z.2 2 R az tV 2_ Estimated number of people to attend: A r \O.+ 1 l S r .,a 216 North 4 Street Stillwater, MN 55082 telephone: 651 - 430 -8800 Fax: 651 -430 -8809 APPLICATION FOR SPECIAL EVENT INCOMPLETE APPLICATIONS WILL MOT BE PROCESSED ( -a " -1 © APPLICANT INFORMATION (Please Print on Application) Organization: cs +]LJa {er g n1.art, -443 LaS Ton Type of Organization: ✓ Profit Pali". " ✓ For- Profit Contact Person: � kL, rVz _ Email Address: SG L) KO A dL- • C- cs State Mt"--‘ Zip S O $).. Alternate Phone Number 4.51- '3 EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Hours of Event: (QOM -• 10 Pm (Special Events conducted after 10:00 p.m. require Council approval of a d variance to the noise ordinance) Type of Event: s ,ct_ at41 A. c14, Description of Event: We.._ Wave- 3 19 as:j. f e sF 1lftogt f/1 . Proposed Location of Event (be specific): I)( a t^ ` ii- c 1-ez f C., 4'- < r ...r b%. �ldr� If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) 3®,-4.0 2 A-G6r (Continued on Back) an+zrk t ret-g- ; sql As The following information is required for consideration (Check next to items pertaining,to your event. If not applicable - please put "N /A" in the space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non -profit organizations - $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee Site Map (Required for all events) - attach to application t Parking Impact (Required for all events) - Describe in detail: A 4 ( 2 ' j ? 441 01-. Special Signage - Describe: Approval Letter from Property Owner if on Private Property (attach to application) Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size Location Exiting Points Cooking Operations Propane Deep Fat Frying Other Open Flame or Burning Operations Describe: Water Activities (River /Lakes) River /Lake Name: EMS Needs _ EMT Standby Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required If alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651-351-4900) to arrange for an officer. Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651 - 275 -4100 Live Entertainment - Describe type of Music: 1.-- Promotion /Advertisement of Event - Describe Level of Prortrotion /Advertisement o n lt/ PAU 4 G. ,Ct . Cj \ n".42 , ' /� J k at - 4 < r'^ C°1 x'77.,4_4. Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer R1. DATE: July 22, 2010 SUBJECT: Declaring Costs to be Assessed, Ordering Preparation of Assessment Roll and Calling for the Hearing on Proposed Assessment for the 2010 Street Improvement Project (Project 2010 -02) and the 2010 Supplementary Street Improvement Project (Project 2010 -07) DISCUSSION: The contractor has completed all work on the projects except restoration and wear course on Pine Tree Trail and the Oak Glen neighborhood. The anticipated project costs are 14.4% below the feasibility study costs that established the preliminary assessment rolls. It is proposed that the final assessments be lowered by 14.4 %. The table below shows the proposed reductions: In order for the projects to be certified to the County this year, the assessment roll needs to be prepared and a hearing held. It is anticipated that the hearing will be held August 17, 2010. RECOMMENDATION Staff recommends that Council declare costs, authorize the preparation of the assessment rolls, and call for a hearing on the projects. ACTION REQUIRED If Council concurs with the recommendation, they should pass the following resolutions: 1. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND THE 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07). 2. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07). Preliminary Assessment $4,064 Proposed Final Assessment $3,478 Reclaimed streets Mill and overlay streets $1,658 $1,419 Mulberry mill /overlay (5% deduct) $1,575 $1,348 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer R1. DATE: July 22, 2010 SUBJECT: Declaring Costs to be Assessed, Ordering Preparation of Assessment Roll and Calling for the Hearing on Proposed Assessment for the 2010 Street Improvement Project (Project 2010 -02) and the 2010 Supplementary Street Improvement Project (Project 2010 -07) DISCUSSION: The contractor has completed all work on the projects except restoration and wear course on Pine Tree Trail and the Oak Glen neighborhood. The anticipated project costs are 14.4% below the feasibility study costs that established the preliminary assessment rolls. It is proposed that the final assessments be lowered by 14.4 %. The table below shows the proposed reductions: In order for the projects to be certified to the County this year, the assessment roll needs to be prepared and a hearing held. It is anticipated that the hearing will be held August 17, 2010. RECOMMENDATION Staff recommends that Council declare costs, authorize the preparation of the assessment rolls, and call for a hearing on the projects. ACTION REQUIRED If Council concurs with the recommendation, they should pass the following resolutions: 1. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND THE 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07). 2. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07). MUNICIPALITY: STILLWATER, MINNESOTA PROJECT NO.: 2010 -02 L.I. NO. 388 ACCOUNT NUMBER 4511 EXPENDITURES: Construction Costs En ! ineerin ' De i artment (Excluding Assessment Roll Preparation) Preliminary Studies Feasibility Plans & Specifications Contract Administration Field Administration Consulting En :ineer Fiscal A:ents and Bonding Costs Legal City Attome Bond Attome Private Pro i erty Easements and Land Ac i uisition Administrative Costs Other Costs Postal e Printin. & Publishin: Other Professionals Misc. Water Board Costs Assessment Roll Preparation Engineering De p artment County Assessment Notice Publication Interest on Ca I ital • Roll Adopted Contin.enc Grand Total Actual Costs to Date 7/17/10 $965,903.00 $89,970.20 $76,975.00 $2,620.00 $687.50 $476.30 $511.18 $20.17 $192.64 Estimated Completion Costs $300,000.00 $30,000.00 $1,000.00 $153.12 $50.00 $500.00 $9,780.00 Total Costs $1,265,903.00 $89,970.20 $106,975.00 $3,620.00 $629.42 $561.18 $20.17 $192.64 $500.00 $9,780.00 $8,344.80 $20,000.00 $1,506,496.41 Amount to be Received from Special Assessments Amount to be Received from Capital Projects Funds Amount to be Received from State Aid Funds 2010 Street Improvement Project PROJECT NAME $687,449.00 $532,756.41 $286,291.00 'MUNICIPALITY: STILLWATER, MINNESOTA PROJECT NO.: 2010 -07 L.I. NO. 388 ACCOUNT NUMBER 4511 EXPENDITURES: Construction Costs Engineering Department (Excludin: Assessment Roll Preparation) Preliminary Studies Feasibility Plans & S • ecifications Contract Administration Field Administration Consultin En ! ineer Fiscal Agents and Bondin: Costs Legal City Attorney Bond Attorney Private Pro I erty Easements and Land Acquisition Administrative Costs Other Costs Posta:e Printing & Publishin• Other Professionals Misc. Water Board Costs Assessment Roll Preparation Engineering De • artment County Assessment Notice Publication Interest on Ca ' ital Roll Ado•ted Contin:ency Grand Total Actual Costs to Date 7/17/10 $99,700.00 $6,800.00 $2,400.00 $12.76 Estimated Completion Costs $20,000.00 $2,000.00 $12.76 $870.00 Total Costs $119,700.00 $6,800.00 $4,400.00 $25.52 $870.00 $742.05 $ $133,537.57 Amount to be Received from Special Assessments Amount to be Received from Capital Projects Funds Supplementary Street Improvement Project PROJECT NAME $53,596.00 $79,941.57 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07) L.I. #388 WHEREAS, a contract has been let and costs have been determined for the improvement of streets and the contract (bid) price for such improvement is $1,391,057 and the expenses incurred or to be incurred in the making of such improvement amount to $248,976 so that the total cost of the improvement will be $1,640,033. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $898,988 and the portion of the cost to be assessed against benefited property owners is declared to be $741,045. 2. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2011, and shall bear interest at the rate of (4 %) four and one half percent per annum from the date of the adoption of the assessment resolutions. 3. The city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in their office for public inspection. 4. The clerk shall upon the completion of such proposed assessment notify the council thereof. Adopted by the council this 27 day of July 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor A. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND 2010 SUPPLEMENTARY STREET IMPROVEMENT PROJECT (PROJECT 2010 -07), L.I. #388 WHEREAS, by a resolution passed by the Council on July 27, 2010, the city clerk was directed to prepare a proposed assessment of the cost for the 2010 Street Improvement Project and 2010 Supplementary Street Improvement Project. The following is the area proposed to be assessed. Properties abutting Oak Glen Trail, Oak Glen Drive, Oak Glen Lane, Swenson Lane, Oak Glen Place, Oak Glen Crescent, Oak Glen Court, Oak Glen Circle, Sunnyslope Lane, Heifort Court, McKusick Road Court North, Birchwood Drive, West Linden Street from Echo Lane to west end, Echo Lane, Lookout Street, Sterling Way, 2 Street North from Wilkins Street to River Heights Drive, 4 Street South from Orleans Street to Willard Street, Mulberry Street between Everett Street and 4 Street and Pine Tree Trail between Pine Street and Olive Street; and WHEREAS, the clerk has notified the council that such proposed assessment has been completed and filed in the office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. A hearing shall be held on the 17th day of August, 2010 in the city hall at 7:00 p.m., or as soon as possible thereafter, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by November 15 2010. He /she may at any time thereafter, pay to the City Treasurer; (in whole or in part) the remaining principal balance, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the City Council this 27 day of July 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer /eg DATE: July 22, 2010 SUBJECT: Declaring Costs to be Assessed, Ordering Preparation of Assessment Roll and Calling for the Hearing on Proposed Assessment for the Washington Avenue Mill and Overlay Project (Project 2009 -10) DISCUSSION: The contractor has completed the Washington Avenue Mill and Overlay Project. The project is being funded through assessments, State Aid funds, Americans Recovery and Reinvestment Act (ARRA) funds. The City assessment policy states that 100% of the cost of improvements in the industrial park shall be assessed to benefitted properties, whether or not the street is a designated Municipal State Aid Street. In accordance with the feasibility study, only the essential components of the project will be assessed, including the 2.5 -inch mill and overlay, striping, pedestrian ramp updates, and engineering and administration. The final construction cost is 13.7% below the feasibility estimate which was used to establish the preliminary assessments. It is proposed to lower the final assessments by 13.7% from $53.23 per foot to $45.94 per foot. In order for the above project to be certified to the County this year, the assessment roll needs to be prepared and a hearing needs to be held. It is anticipated that the hearing will be held on August 17, 2010. RECOMMENDATION Staff recommends that Council declare costs, authorize the preparation of the assessment roll, and call for a hearing on the project. ACTION REQUIRED If Council concurs with the recommendation, they should pass the following resolutions: 1. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT (PROJECT 2009 -10). 2. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT (PROJECT 2009 -10). MJNICIPALITY: STILLWATER, MINNESOTA PROJECT NO.: 2009 -10 L.I. NO. 386 ACCOUNT NUMBER 4478 EXPENDITURES: Construction Costs Engineerin: Department Excludin: Assessment Roll Preparation) Preliminary Studies Feasibility Plans & S.ecifications Contract Administration Field Administration Consulting Engineer Fiscal A ents and Bondin ' Costs Le. al City Attorney Bond Attorney Private Pro • erty Easements and Land Acquisition Administrative Costs Other Costs Postage Printing & Publishin: Other Professionals Misc. Water Board Costs Assessment Roll Preparation En:ineerin• De pat tuient County Assessment Notice Publication Interest on Ca • ital Roll Adopted Contingency Grand Total Actual Costs to Date 7/17/10 $261,439.00 $35,304.00 $40,278.00 $38,074.00 $835.00 $19.62 $1,161.15 $35.35 Estimated Completion Costs $5,000.00 $500.00 $19.62 $46.40 $500.00 $510.00 Total Costs $261,439.00 $35,304.00 $40,278.00 $43,074.00 $1,335.00 $39.24 $1,207.55 $35.35 $500.00 $510.00 $2,139.75 $385,861.89 Amount to be Received from Special Assessments Amount to be received from Federal Funds Amount to be received from State Aid Funds Washington Avenue Mill and Overlay PROJECT NAME $202,182.00 $258,163.00 $68,635.75 t. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT PROJECT 2009 -10, L.I. #386 WHEREAS, a contract has been let and costs have been determined for the improvement of streets and the contract (bid) price for such improvement is $274,997 and the expenses incurred or to be incurred in the making of such improvement amount to $110,864 so that the total cost of the improvement will be $385,861. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $183,679 and the portion of the cost to be assessed against benefited property owners is declared to be $202,182. 2. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2011, and shall bear interest at the rate of (41/2%) four and one half percent per annum from the date of the adoption of the assessment resolutions. 3. The city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in their office for public inspection. 4. The clerk shall upon the completion of such proposed assessment notify the council thereof. Adopted by the council this 27` day of July 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor ATTEST: RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR WASHINGTON AVENUE MILL AND OVERLAY PROJECT PROJECT 2009 -10, L.I. #386 WHEREAS, by a resolution passed by the Council on July 27, 2010, the city clerk was directed to prepare a proposed assessment of the cost for the Washington Avenue Mill and Overlay Project. The properties abutting Washington Avenue are proposed to be assessed. WHEREAS, the clerk has notified the council that such proposed assessment has been completed and filed in the office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. A hearing shall be held on the 17th day of August, 2010 in the city hall at 7:00 p.m., or as soon as possible thereafter, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by November 15 2010. He /she may at any time thereafter, pay to the City Treasurer; (in whole or in part) the remaining principal balance, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the City Council this 27 day of July 2010. Diane F. Ward, City Clerk Ken Harycki, Mayor MEMORANDUM TO: Mayor and City Council FROM: Tony Kraftson, Assistant City Engineer ge ° k DATE: July 22, 2010 SUBJECT: Pond excavation project DISCUSSION: The City has 103 storm water ponds within City limits. These ponds require maintenance in order to continue providing water quality benefits. For 2010, there is $45,000 budgeted for pond maintenance from the Stotitt Water Improvement Fund. The storm water pond between Victoria Court and the Highway 36 Frontage Road has filled in with sediment and is no longer providing water quality benefits. A plan to restore the pond has been completed. The pond restoration project will result in the removal of an estimated 20 pounds of phosphorous each year from Lily Lake. Five bids were received for the pond restoration project. The low bid was provided by Bell's Trucking in the amount of $24,607.50. It is recommended that Council authorize the execution of a contract with Bell's trucking. MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: 07/19/2010 Subject: Postage Machine and Folding Machine replacement/lease Two items have come to our attention in the last month. One is that our postage machine does not meet the requirements set by the U.S. Postal Service (USPS) for the meter imprint. Once the USPS fully enforces this requirement, our mail will no longer be accepted. The other is that our folder inserter machine, used for doing the utility bills, has reached its serviceability end date. This means that all service contracts will terminate prior or by Sept 30, 2011 according to their expiration dates. Yearly contracts will only be renewed up to Sept 30, 2010. Past this date, yearly service contracts will not renew. Service /Support will be offered on time & material basis fully until Sept 2011 and based on remaining availability of key spare parts past this date. At this time we have had to have the folder inserter serviced at least once a quarter. Most of these repairs have been covered under the maintenance agreement. After Sept. 30, we will have to pay $295 for a service call plus any parts (if they are available) and labor. Once the parts are no longer available we will not be able to service the machine. Back in 2009, $6000 was allocated for the purchase of a new postage machine because we knew that new requirements were coming out from the post office and the machine was already 8 years old. We did not purchase anything in '09. Both machines were purchased and have maintenance agreements with Neopost. The current cost of the maintenance agreements and postage meter rental for both machines is $3,448.00 annually or $287.33 per month. This cost increases the older the machines are. Neopost has given us the option to lease these machines. If we lease using the $6,000 as a down payment, the first 12 months will cost $152.36 per month and the next 51 months will cost $337.36 per month. Maintenance and meter rental is free for the first year. If we decide to move forward with this option, there would be a $2,452.00 credit applied to our account. This means we would not receive nor pay an invoice for 13 months. This credit is for maintenance that has already been paid on our current machines. This offer is only available until July 31, 2010. The cost of leasing both machines will be $50.00 more than we are currently paying for maintenance and meter rental after the first year. Once this lease terminates we will either have to purchase machines or enter into a new lease agreement. Keep in mind that even if we purchase new machines we would have to pay monthly maintenance and meter rental. To purchase the mail machine, the price would be $3,229.00 plus an annual meter rental of $540.00 and annual maintenance of $379.00 with annual increases of 5 -10% after year 3. To purchase Folder Inserter, the price would be $9,651.00 plus annual maintenance of $1,534.00 with annual increases of 5 -10% after year 3. This would be an up -front cost of $12,880.00 and an annual cost of $2453.00 and the machines would probably have to be replaced in 6 -8 years. Money was not allocated for the purchase of the folder inserter. The recommendation would be to lease the machines with the down payment. It would be less expensive to lease the equipment over the life of the lease and would allow us to use the money we have currently allocated with reasonable monthly payments. It would also permit us to upgrade our equipment at the end of the lease instead of owning outdated equipment. I neopost'� June 8, 2010 Mary CITY OF STILLWATER 216 4th St N STILLWATER, MN 55082 Dear Valued Customer, According to our records, you own a Neopost SI -68 folder /inserter purchased over 6 years ago. Should you no longer own this system, please disregard this letter. First, I would like to take this opportunity to thank you for being a loyal document handling customer of Neopost. We know how important it is to your future business planning to be able to anticipate well in advance any changes to the service status or life expectancy of your Neopost equipment. That's why we've established a policy of giving you advance notice of the end of life date of our products. This means that once a product enters this phase, it will no longer be able to be covered under a yearly service agreement. Any current yearly agreement will be fully supported until expiration. The Serviceability End Date for your Neopost SI -68 is September 30, 2011. This means that all service contracts, except those included in a lease, will terminate prior or by Sept 30, 2011 according to their expiration dates. We will renew yearly contracts up to Sept 30, 2010. Past this date, yearly service contracts will not renew. Service /Support will be offered on time & material basis fully until Sept 2011 (based on the availability of key spare parts past this date). Neopost is committed to developing the next generation of folder /inserter systems, such as the DS -75, as well as unique barcoding and mail output software solutions that provide organizations like yours with additional levels of mail inserting automation, postal compliance, user and environmental friendliness and deeper cost control effectiveness. To help you plan your upgrade path, we have created limited, deeply discounted trade -in pricing packages for you. Also, in the coming weeks, we will be holding product demo events at your local Neopost office so you can see our new generation of cost - saving business solutions in person. We appreciate your continued business and encourage you to take advantage of these offers as soon as possible to ensure a smooth transition to more effective and cost savings solutions. We will call you soon to schedule an appointment with your local solution specialist to assess your document handling needs. In the meantime, please contact us at 651- 639 -8513 to learn about your options or if you have any questions. Thank you for your understanding and continued patronage. Sincerely, Frank Chevallier Sr. Director Product Marketing NEOPOST USA 1 478 WHEELERS FARMS ROAD 1 MILFORD, CT 06461 I TEL: 203.301.3400 I FAX: 203.301.2600 Date July 27 July 28 July 28 July 29 July 29 July 29 Washington .-= County 3. 9:10 Consent Calendar — Roll Call Vote 10. 10:05 Adjourn Committee Time Planning Advisory Commission 7:00 p.m. Metro Mosquito Control Exec. Comm 9:00 a.m. Solid Waste Management Coordinating Board 10:30 a.m. AMC Policy Committee Meetings 9:30 to 3:00 Ribbon Cutting Ceremony & Library Board Meeting 1:00 p.m. Red Rock Corridor 2:00 p.m. FYs BOARD AGENDA JULY 27, 2010 - 9:00 A.M. Assistive listening devices are available for use in the County Board Room naerl ncrvetnnrc dua In Aenh➢llu nr hnnuone Worrier Neem roll (RF1) ezn.fnnn Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance. 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:10 Continue Public Hearing- Housing & Redevelopment Authority — Barbara Dacy, Executive Director Resolution, Refunding Bonds — Landfall Terrace Project Series 2010 5. 9:20 Public Works — Wayne Sandberg, Deputy Director Resolution to Enter Contract with RSP i -SPACE for Space and Asset Management Consulting Services 6. 9:30 Public Health and Environment — Amanda Strommer, Program Manager Motion to Approve Comment Letter on Minnesota Pollution Control Agency re: Minnesota Rules, Chapters 7080 -7083 7. 9:35 General Administration — Molly O'Rourke, Deputy Administrator 8. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Location Washington County Government Center 2099 University Avenue West — St. Paul 2099 University Avenue W. — St. Paul 100 Empire Drive — St. Paul Hugo City Hall Cottage Grove City Hall EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JULY 27, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Community Services Library Property Records and Taxpayer Services A. Approval of 2010 -2011 contract with Loving Care Cottage to provide 24- Hour customized living to individuals on Medical Assistance waivers. B. Approval of amendment #2 to the Library's contract with Street Fleet courier delivery services for a period of three years. C. Approval of 1 -5 day temporary on -sale, 3.2 malt liquor license for the Greeder- Hinds - Comfort Post #323 to be at the Washington County Fair from August 5 through August 8, 2010. Public Works D. Approval of resolution, authorization to close Park Land Acquisition and Development Fund 213 and consolidate with County Parks Fund 211. E. Approval of resolution, bid award for edgeline striping project on various Washington County roads to Century Fence Company, lowest responsible bidder, in the amount of $119,597.46 conditioned upon the execution of a contract as required by law. F. Approval of resolution to enter into Met Council Grant Agreement SG- 2010 -037 as final reimbursement for the acquisition of Parcel A within St. Croix Bluffs Regional Park. G. Approval of resolution to enter into Met Council Grant Agreement SG 2010 -045 for partial reimbursement of the Appert property acquisition for inclusion into the Grey Cloud Island Regional Park; and Met Council Agreement SG 2010 -052 for partial reimbursement for the regional trail portion of the Pontius property acquisition. H. Approval of resolution, final payment to Fahrner Asphalt Sealers in the amount of $97,891.25 for the crack sealing road maintenance project. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. 5. OTHER BUSINESS 5.01 Seasonal vending CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, August 9, 2010 The City of Stillwater Planning Commission will meet on Monday, August 9, 2010, at 7 p.m. in the Training Room (1s floor at Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA 1. CALL TO ORDER 2. APPROVAL OF July 12, 2010 MINUTES 3. OPEN FORUM The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Commission may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess 4. PUBLIC HEARINGS. The Chairperson opens the hearing and will ask city staff to provide background on the proposed item. The Chairperson will ask for comments from the applicant, after which the Chairperson will then ask if there is anyone else who wishes to comment. Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 4.01 Case No. 2010 -34. A special use permit for a hair salon located at 222 3r St So in the RCM, Medium Density Residential District. Theresa Dzuik, applicant. 4.02 Case No. 2010 -35. A special use permit for an accessory dwelling unit and a variance to the rear yard setback (25 feet required, 3 feet requested) for the construction of a garage with an accessory dwelling unit located at 718 Pine St W in the RB, Two Family Residential District. Nathan and Lucy Smith, applicants. 4.03 Case No. 2010 -36. A special use permit to operate a U -Haul rental facility with an existing business located at 1750 Greeley Street South in the BP -C, Business Park Commercial District. Scott Stevens, applicant. 4.04 Case No. 2010 -37. A zoning text amendment to the VC- Village Commercial District to allow a restaurant with alcohol sale and a special use permit for a restaurant located at 145 New England Place in the VC- Village Commercial District. Brian Pilrain, Roman Market Inc., applicant. 4.05 Case No. 2010 -12. A zoning text amendment on swimming pool safety enclosures. City of Stillwater, applicant. Continues from the July 12, 2010 meeting. July 23, 2010 City Administrator City of Stillwater 216 North 4 Street Stillwater, MN 55082 Dear People, Thank you. Sincerely, G ®,,,_, c Gary F. Campbell 2263 Orwell Court North Stillwater, MN 55082 651- 351 -0350 CC: File RE: Ms. Katherine Widin City of Stillwater Employee The City of Stillwater, in past years, has used Ms. Widin in various roles of expertise for the City on matters of forestry and lumber knowledge. In that role, Ms. Widin has been on my property to counsel me of problems that I have encountered with my trees. I understand that, because of the current economy, the City has had to cut back on her services and consulting to citizens of Stillwater for forestry problems that come up within the city limits I just want to express to the City my personal appreciation for the professional and knowledgeable help she gave to me in our neighborhood. I hope the City might be able to use her in the future for future lay -out of growth of the future for Stillwater. Stillwater Forestry Program Katharine Widin Forestry Consultant 430 -8765 (voice -mail) Date: /2-(/(0 Name: Problem: C 42,e_e boulevard tree tau- .. rt. THE BIRTHPLACE OF MINNESOTA Recommendations Address: 22_6 v e private yard 3 - ckc ( Recommendations: i �, ;i.• 5 ; fir- ( � � ;� ca D. Yu wo`t c c3 t .�-ti WHEN USING PESTICIDES, OBSERVE PROPER SAFETY PRECAUTIONS AND ALWAYS FOLLOW LABEL DIRECTIONS CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651 -430 -8800