HomeMy WebLinkAbout2010-07-26 PRC packetwe
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H E 8 1 R I H P 1. A C F O F M I N N E S 0 1 A
CITY OF STILLWATER
STILLWATER PARKS AND RECREATION COMMISSION
NOTICE OF MEETING
MONDAY, JULY 26, 2010 AT 7:00 PM
The City of Stillwater Parks and Recreation Commission will meet on Monday, June 28, 2010, at
7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street.
AGENDA
Approval of the June 28 2010 Minutes
2. Open Forum - The Open Forum is a portion of the meeting to address the Board on
subjects which are not a part of the meeting agenda. The Board may take action or reply
at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
Action Items
3. Legends Park Improvements
4. Lowell Park Bathroom Facilities Improvements
5. Parking Options along Lowell Park
Commission Items /Topics
City of Stillwater
Parks and Recreation Commission
June 28, 2010
Present: Linda Amrein, chair
David Brandt, Scott Christensen, Rob McGarry, Solveg Peterson,
Mike Polehna and Sandy Snellman
Staff present: Assistant Public Works Superintendent Tim Moore, Public Works Director Shawn
Sanders, City Planner Michel Pogge
Approval of minutes Mr. Brandt moved approval of the May 24, 2010 minutes, Ms. Snellman
seconded the motion; motion passed unanimously.
ACTION ITEMS
Special event application
• Fight the fire 5K, Brown's Creek, October 2, 2010
Mr. Moore stated that this is an annual event held every year by the Stillwater
Firefighters Relief Association. There have not been any issues with this event in the
past. The route crosses Eagle Ridge Trail at Myrtle Street but this of no real concern to
Parks Commission. Ms. Amrein asked if this was the local fire department. Mr. Moore
said yes. Mr. McGarry said this would be an event that would not have to be brought to
the commission in the future. Mr. McGarry moved to approve the application by
Stillwater Fire Fighters Association, seconded by Ms. Snellman. Motion passed
unanimously.
Turf Management Plan
Mr. Moore stated that at the May 14 2010 Council retreat, Council instructed staff to develop a
comprehensive maintenance plan and work through the Parks Commission and bring to council.
Also staff was instructed to look at areas and the frequency of mowing in the City. Mr. Moore
presented the plan with comments added from the January meeting. Included in the plan was a
map showing areas and acreage that the City mows in outlots, trails, right -of -ways and city
owned property. There are approximately 61 additional areas exclusive from the parks. Council
member Polehna suggested cutting back on the mowing but informing the residents before the
plan is implemented. Bruce Weir was in attendance at the meeting and spoke about the fact that
there should be an open forum item on the Agenda. He stated that the City has native plantings
along McKusick Lake trail and should not mow that area. He stated the townhomes on the other
side of McKusick Trail are mowing and fertilizing to the curb and he wishes they would stop. He
then mentioned the barley treatment on Lake McKusick by volunteers. Ms. Amrein asked Bruce
to explain how the barley bails work. He said he was not an expert on them. Mr. McGarry
inquired about staff time for the reduced mowing. Mr. Moore replied that more dedicated time
would be spent on playgrounds, buildings, plantings and weeding. Motion by Mr. Brandt,
seconded by Ms. Snellman to accept the turf management plan and present to Council. Motion
passed unanimously.
Rick Wente attended the meeting and read a letter thanking the Commission for the opportunity
to hold the Fire Muster event in Lowell Park yesterday, June 27 He thought it was a success
and had estimated approximately 200 people attended. He is already planning for next year and
will not have vendors. Mr. Moore commented that the Lowell Park bathrooms were a little messy
afterward and some garbage cans were overflowing. Council member Polehna said he had a
good comment from a person downtown on the event.
INFORMATIONAL ITEMS
Lowell Park improvements
Staff is working with USACE for some type of flood project. The project will involve grading of
parking areas, raising grade along the park, installing storm sewer system, re- grading north end
(Mulberry Point) and grading of an amphitheater. It was noted that existing paved lots will be
resurfaced and gravel lots will not be paved. It will be difficult to start any real major
improvements until the USACE work is completed. We may be able to pour some curb, install
drinking fountain, add some plantings and maybe some hardscape. Ms. Amrein asked what
hardscape was. Mr. Moore responded that it is concrete, curb and gutter, sidewalks and
retaining walls. Commission was asked what involvement they would like to have with the
project.
Mr. Brandt moved, seconded by Ms. Snellman, to adjourn at 6:40 pm for park tour.
water
' N ... e ._ 8 A ' H ° 1.A G E 0 4 M I N N F S O( A
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendentq
Date: July 22, 2010
Re: Legends Park Improvements
BACKGROU14D
In 2009 the Stillwater Board of Water Commissioners began work on the Legends Park Well
House. With the now completed project the City of Stillwater can begin improvements to the
park. The budget for improvements is $90,000.00. See attached memo to the Parks and
Recreation Commission from Mike Pogge dated April 22, 2009 for history. In 2009 the existing
picnic shelter was removed and a new picnic shelter constructed at a cost of $24,430.00.
Recently the infield was improved as requested by the residents for $3800.00.
DISCUSSION
Staff has received quotes to furnish and install the play structure, furnish and install the
irrigation system and to remove and re -align the existing bituminous path for the play
structure. The breakdown is as follows:
Remove existing shelter $5000.00
Construct new shelter $19,430.00
Improve infield
$3800.00
Re -align path
$5000.00 (verbal quote & possibly city personnel)
Play structure
$36,532.00
Irrigation
$12,500.00
Electricity to shelter
$3500.00 (verbal quote)
Turf improvement
$3500.00 (to be completed with city personnel)
Total $89,762.00
STAFF RECOMMENDATION
Staff recommends that the Parks and Recreation Commission review the proposed project and
make a recommendation to the City Council concerning the construction of the Legends Park
Improvements.
St. Croix Recreation Company, Inc.
225 N. Second Street e-mail jj@?stcroixrec.com
Stillwater, MN 55082 website www.stcroixrec.com
(651)430 -1247 Fax (651)430 -9231
Quote
City of Parks Dept.
Attn: Tim Moore
Date 7/9/2010
Contact
Project
Phone # 275 -4102
Fax
Cell 492 -4899
In compliance with your request of June, 2010 for a price quotation on
playground equipment supplied by Krauss Craft & Fibar we submit the following:
No.
Item No.
Description
Unit Price
Extended
44
PC- 4156 -R3.5
4' Plastic Timbers & Stakes
Fibar 300 System to Include:
70 Cubic Yards Of Engineered Wood
6 Rolls of Fibar Drain
2 Rolls of Fibarfelt
$ 33.00
$ 1,452.00
1
$ 2,950.00
$2,950.00
Quotation in effect until August 30, 2010 Sub Total
We quote F.O.B. Stillwater, MN Shipping & Handling
Shipment can be made in 6 weeks! Sales Tax
Terms are Net 30 Days! Installation
Total
$4,402.00
$ 1,010.00
$372.08
$ 1,000.00
$6,784.08
Purchase order should be made out of St. Croix Recreation Co. Inc.
Send the order to the above address or fax, thereby authorizing shipment and
acceptance of the terms.
Please include Bill To:, Ship To:, and tax exempt # if applicable.
By
Johnnie Johnsen
St. Croix Recreation Company, Inc.
225 N. Second Street
Stillwater, NIN 55082
(651)430 -1247 Fax (651)430 -9231
e -mail jj @stcroixrec.com
website www.stcroixrec.com
Quote
City of Parks Dept.
Attn: Tim Moore
Date 7/9/2010
Contact
Project
Phone # 275 -4102
Fax
Cell 492 -4899
In compliance with your request of June, 2010 for a price quotation on
playground equipment supplied by Krauss Craft we submit the following:
No.
Item No.
Description
Unit Price
Extended
1
PC- 4156 -R3.5
5 -12 Year Old Structure
Discount
$ 26,773.00
$ 26,773.00
($3,000.00)
Quotation in effect until August 30, 2010 Sub Total
We quote F.O.B. Stillwater, MN Shipping & Handling
Shipment can be made in 6 weeks! Sales Tax
Terms are Net 30 Days! Installation
Total
$23,773.00
$ 1,750.00
$1,754.71
$ 5,890.00
$33,167.71
Purchase order should be made out of St. Croix Recreation Co. Inc.
Send the order to the above address or fax, thereby authorizing shipment and
acceptance of the terms.
Please include Bill To:, Ship To:, and tax exempt # if applicable.
By
Johnnie Johnsen
QUOTE
Earl F. Andersen
QUOTE TO:
CITY OF STILLWATER
216 N 4TH ST
STILLWATER, MN 55052
ATTN: TIM MOORE 651 - 275 -4102
PHONE:
SHIP TO:
Page: I
ENTERED BY: KIM
QUOTE NUMBER: 0105056
QUOTE DATE: 7/9/2010
LEGENDS PARK
STILLWATER, MN 55082
FAX:
QTY ITEM NO. DESCRIPTION PRICE EACH EXT. PRICE
1.00 PLAYGROUND BURKE PLAY EQUIPMENT
DESIGN 35414 -2, PLAN B
24,399.00 24,399.00
1.00 INSTALLEQUIP ASSEMBLY AND INSTALLATION OF PLAY 5,930.00 5,930.00
EQUIPMENT, INCLUDES CONCRETE FOR FOOTINGS.
DOES NOT INCLUDE ANY SITE PREP, GRADING OR
SITE RESTORATION.
1.00 EFAWOOD EFA WOOD FIBER SAFETY SURFACING SYSTEM 5,669.00 5,669.00
INCLUDES 12" HIGH WOOD BORDER, WOOD FIBER,
FABRIC, DRAIN AGGREGATE AND TWO RUBBER
WEAR MATS, MATERIALS AND INSTALLATION.
.NOTE: This quotation is valid for30 days. Please call for confirmation after that date Prices are NOT bused on SUBTOTAL: 35,998.00
prevailing wages. SHIPPING & HANDLING: 500.00
DISCLAIMER GOR UNKNOWN CONDITIONS: The ('allowing disclaimer applies only when installation is quoted SALES TAX: 34.38
This quotation is based on the area being free of all debris such aS but not limited to the following *Concrete footings or TOTAL: 36,532.38
block ul'any type *Bedrock or rocky conditions of any type *Tree stumps, trees, cans, bottles, metal or any other debris
"Utilities r quiring any holes to be dug by hand *11'arcu is not accessible to a bobeut and other equipment necessary for
installation. *I f water exists in site area or footings after they are dug *Or any other unknown conditions not listed or visible
KO.B: FACTORY
TERMS. NET 30 DAYS
Shipment approx. 4 -6 weeks upon receipt of order and subject to credit approvaL
Do you require a 24 -hour delivery notice? 0 Yes E�] No
. Approved by : Signed by:
CONTRACTOR TO CONFIRM ALL QUANTITIES Date , ILL BA
9701 Penn Ave S, #100 • Bloomington, MN 55431 • Phone: 952 -884 -730 • 1 -800- 862 - 26 • Fax. 952 -884 -5619
www.efa- mn.com • e -mail: parkandrecinfo @efa- mn.com OR trafficinfo @efa- mn.com
EOE/AA
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July 06, 2010
SERIES: 3000, Basics Legends Park Earl F. Andersen, Inc
SITE PLAN 913 - 59414 -2
DRAWN BY: John Uelmen Stillwater, MN 55082
BCI Burke Company, LLC PO B o x 549 F d u Lac, Wisconsin 54936 -0549 Telephone 920 -921 -9220
WaterWorks Irrigation LLC,
651- 775 -9222
m
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Tom Magnafici
W te rW o rks Irriga
LAWN SPRINKLERS
DESIGN CONSTRUCTION SERVICE
9 -24 -08
TIM THOMSEN
PARKS/PUBLIC WORKS SUPERITENDENT
CITY OF STILLWATER
3325 BOUTWELL ROAD
STILLWATER, MN. 55082
DEAR SUPERINTENDENT THOMSEN,
WE PROPOA SE TO INSTALL IRRIGATION IN THE PARK ALONG
BARRONS WAY, IN THE LEGENDS AREA OF STILLWATER FOR THE
TOTAL SUM OF $11250.00.
THIS BID IS BASED ON CAD DRAWING BY
HYDROLOGIC DATED 9- 22 -08.
THE ELECTRIC FOR THE CONTROLLER, THE WATER STUBOUT
AND RPZ TO BE INSTALLED BY THE CITY OF STILLWATER PRIOR TO
START OF INSTALLATION
DRAWING DOES NOT REFLECT TWO QUICK COUPLERS TO BE
INSTALLED AS PER PUBLIC WORKS/PARKS DEPT INSTRUCTIONS.
THANK YOU FOR THE OPPORTUNITY TO BID THIS PROJECT.
THOMAS M. MAGNAFICI
1818 120th Avenue St. Croix Falls Wisconsin 54024
Fax 715- 483 -1974 Office 651 - 775 -9222
Website: www.waterworksweb.com
LLC.
Winner Minnesota Nursery and Landscape Assn.
2001 and 2002 "Honors Award" for Residential Design and Installation
LEGENDS PARK
IRRIGATION PROPOSAL
July 16, 2010
Tim Moore
City of Stillwater
212 North 4th Street
Stillwater, MN 55082
Irrigation system with 10 zones, 12 zone Hunter timer, Hunter Wireless Rain Sensor,
Hunter Stainless steel rotor heads, Wilkins back flow device, All fittings etc. 2" main
line, 1 %2" branch lines.
$15,000.00 (Fifteen thousand)
Bid is good for the 2010 season
Thank You
Ron Johnson
651- 248 -6305
r
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Turf improvements
$
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Irrigation for the park
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New picnic shelter
Parks and Recreation Commission
DATE: April 99, 2009
ITEM: Legends Park
PRC DATE: April 27, 2009
PREPARED BY: Michel Pogge, City Planner V4
BACKGROUND
As part of the new well house in Legends Park for the water board a number of park
improvements for Legends Park are underway. Attached is the elevation drawings for
the new shelter that has been approved for construction at the park. Construction of the
shelter in planned to begin in the next few weeks. The existing shelter is in relatively
good condition and can be relocated to another city park, possibly Prairie Park. The
new shelter could then be located were the existing shelter is current located.
Staff has developed a work plan for the $90,000 being donated by the Water Board. As
part of this, staff met with the Legends Home Owners Association (HOA) on March 12
and April 9 to review ideas for the park. The plan call for the elimination of the sand
volleyball court, installation of a new irrigation system, rotation of the baseball field
counterclockwise approximately 15 degrees in order to make more room in the park,
and the addition of a new 5 to 12 year old playground structure. The preliminary
budget for the project is as follows:
Item
Estimated Cost
Turf improvements
$
12,000.00
Irrigation for the park
$
13,500.00
New picnic shelter
$
17,900.00
New play ground equipment
$
40,000.00
Installation of tights and
electrical outlets to the shelter
$
3,500.00
Boarder and Chips
$
2,000.00
TOTAL
$
88,900.00
To meet the construction timeline the Park Commission needs to select the final location
for the shelter at their April 27th meeting.
Legends Park
Page 2
JANUARY 26. 2009 PARK AND RECREATION COMMISSION RECOMMENDATION
On January 26, 2009, the Park and Recreation Commission reviewed and discussed the
proposed plans for the well house and shelter. The Commission recommended to the
City Council approval of the Legends Park pump house and shelter designs as
presented.
MARCH 3, 2009 CITY COUNCIL ACTION
On March 3, 2009, the City Council considered the request and voted 4 -0 to approve the
final design for the pump house and shelter as presented. The Council authorized the
Water Board of Commissions to accept bids for the shelter and to proceed with the
constriction of the new shelter and Legends Park.
STAFF RECOMMENDATION
Approve the final location for the new shelter and approved the preliminary
layout /work plan for Legends Park as shown on the attached map.
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Park and Recreation Board Minutes
April 27, 2009
Page 3 of 4
estimated that cost of developing such a facility would be $20,000 430,000. Ms. Peterson asked
about enforcement of the rules; Mr. Pogge suggested it would be self - policing as the City has
few resources for enforcement of a dog park. Mr. Brandt said Ramsey County is using
volunteers for enforcement. There was discussion about the potential conflict between a dog
park and trail users, specifically as related to a possible dog park site at Browns Creek Reserve.
Mr. Brandt and Mr. Polehna suggested the former City dump might be a suitable site; Mr. Moore
pointed out the City often has activities going on at that site Monday through Friday, and the site
is also used for snow storage in the winter. Mr. Christensen pointed out that a dog park likely
will be used more heavily than any other City park area. Ms. Peterson noted that Northland Park
was suggested as a possible site; Mr. Moore suggested an area directly west of Northland Park.
Mr. Moore said it may be possible to find an area by the dump site that might be usable for a
dog park and still provide enough room for the City to use the site for snow storage, etc. Ms.
Snellman noted that site has the advantage of having little impact on neighboring property
owners. It was agreed to have Mr. Moore look at the dump site and come back with a
recommendation. Ms. Amrein asked about the cost of the fencing of the park; it was suggested
that promoters of the park, perhaps Friends of Stillwater Park, might be able to provide the
funding for the fencing. Mr. Brandt suggested contacting other communities with dog parks for
additional information about operations, etc.
Legends Park upgrades — Mr. Pogge said upgrades are related to the funds the Water Board
provided to the City in exchange for the right to drill the new well in Legends Park. He said he
and Mr. Moore have met with the Homeowners Association on two occasions and have a pretty
solid plan that the Association would agree to. Mr. Pogge reviewed the plans for improvements,
including construction of a new park shelter, rotation of the baseball field and elimination of the
sand volleyball court, new playground structure for 5- 12- year -olds, an enlarged sandbox, some
modifications to the trails, turf improvements and irrigation system. He also briefly described
some of the features of the preferred playground structure. He asked for Commission approval
of the location of the new shelter and the work plan for the park improvements Ms. Amrein
moved to accept the proposed location of the new shelter in Legends Park and the work plan for
the proposed improvements. Mr. Brandt asked about electrical service to the shelter. Mr. Moore
stated the City is paying for installation of the service, and the Homeowners Association will be
responsible for the monthly meter charge. Mr. Brandt seconded the motion; motion passed
unanimously.
Staples Park update — Mr. Polehna told the Commission that the City Council had voted to
remove the basketball posts at Staples Field. The question now is what to do with the court
area. Mr. Brandt noted a survey has been conducted and residents seemed interested in
working with staff to come up with some proposals for reuse. Mr. Brandt said he did not think
hockey with boards was a good idea. Mr. Brandt asked about the cost of removing the court
surface; Mr. Moore said that would not be very expensive and could be done with the annual
street reconstruction project. There was discussion about the possible closure of portions of
West Aspen and North Martha that go through the park. Ms. Peterson suggested that the survey
question regarding the road closures was confusing and the results might be different if it was
made clear that access to people's driveways would be maintained. There was discussion about
the results of the most recent survey; Mr. Christensen suggested that if basketball and hockey
are eliminated as possible uses, the survey would seem to indicate the preference is for passive
use.
Mr. Pogge told the Commission a property immediately adjacent to the basketball court will be
on the market soon and asked whether the Commission thought the City should purchase the
property; he noted the asking price will likely be $120,000 and park acquisition funds are
available. Mr. Polehna suggested that a master plan ought to be done for this park so when
l
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'..I'...,_._B A H :° :. A L E 0 E 61 1 14 N E S 0 1 A
Memo
To: Parks and Recreation Commission
From: Tim Moore, Assistant Public Works Superintendent
�W/t .
Date: July 22, 2010 , J .
Re: Lowell Park Bathroom Facilities Improvements
BACKGROUND
At the March 22, 2010 Parks and Recreation Commission meeting, staff was instructed to look
at some alternatives for improving Lowell Park. At the June 28, 2010 Parks and Recreation
Commission meeting staff presented a memo with some options for improvements and some
estimated costs. One option presented was improvements to the Lowell Park Bathroom
Facilities.
DISCUSSION
I have met with Mark S. Balay, AIA from BALAY ARCHITECTS to discuss possible upgrades and
costs. It appears that some upgrades could be completed to both the interior and exterior. The
possibility of actually upgrading the exterior with an historic facade such as the Union Depot
which was located on the north end of downtown Stillwater or the fire station located at 3
and Myrtle is being considered. Mr. Balay would be willing to complete some preliminary
drawings that could be used for better estimating for budgeting purpose at an estimated cost
of $500.00.
STAFF RECOMMENDATION
Staff is looking for direction from the Parks and Recreation Commission on whether to pursue
improvements to the Lowell Park Bathroom Facilities. If the Commission wants to continue
with the improvements, staff will present this proposal to council.
Page 1 of 1
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T H E B I R T H P L A C E Of M I N N E J O I A
Memo
To: Parks and Recreation Commission
From: Michel J. Pogge, City PlannEAJ
Date: July 22, 2010
Re: Parking Options along Lowell Park
Backeround
The Commission and Council have been discussing future improvements for Lowell Park in
conjunction with improvements to the Levy Wall, Downtown Parking, and a Pedestrian Plaza.
One topic area has been related to future parking lot configuration along Lowell Park.
Discussion
Attached are three parking options that have been developed by staff. In all of the plans, the
River Market lot is proposed to be expanded by adding an additional bay of parking in the lot.
Additionally the parking area west of P.D. Pappies is proposed to be paved. All three plans
allow for an amphitheater and a 10 -foot wide trail.
Option "A" minimizes the amount of parking and expands the park into the existing riverside
lot. This plan results in a loss of 24 parking spaces overall. Staff has concerns with this plan in
part since it becomes more difficult to construct a temporary levy during high water events.
Additionally, underground storm water systems that are needed when the temporary levy is
constructed will be impacted. These underground storm sewers are needed when a temporary
levy is in place and blocking the normal surface water flows to the St. Croix River. For these
reasons, staff would recommend against option "A ".
Option "B" allows for the amphitheater and straight and continuous trail through the site
while maintaining a parking field north of the amphitheater and east of the River Market lot.
This plan results in a loss of 2 parking spaces overall. This plan is the closest to the plan that
was developed and shown in the comprehensive plan. A paved single bay of parking with a
drive lane will be added north of the amphitheater. This will give a location to build the
temporary levy on a hard surface. The western edge of the amphitheater is being built up to
create a true amphitheater. Due to this little to no additional levy will be needed in this
location when the City is required to construct a temporary levy. Staff believes this is a good
compromise between all of the interests between the improvement of Lowell Park, Parking
needs of the Downtown area, and the ability to construct a temporary levy wall when needed.
Option "C" maximizes the overall parking. This plan results in 44 additional parking spaces
overall. The plan calls for adding two bays of parking and a driving lane north of the
amphitheater and east of the River Market lot. Due to space constraints, the trail would need
to be rerouted around the parking areas, which creates an undesirable bend in the trail. Staff
would recommend against option "C" due to the overall impacts to the trail and park area.
Downtown Parking Commission
Staff reviewed these plans with the Downtown Parking Commission at their July 16 meeting.
The Commission agreed with staff and recommended to City Council that they pursue Option
„ B „
Staff Recommendation
Staff recommends that the Parks and Recreation Commission recommend that the City Council
pursues Option "B ".
Current Conditions
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