Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2010-07-20 CC Packet
REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Ater 1ME EIRTNPLACE Of MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street July 20, 2010 APPROVAL OF MINUTES- Possible approval of July 6, 2010 regular and recessed meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Discussion of new armory 2. Senator Salzman, Representative Bunn, Senator Vandeveer 3. Jennifer Severson - Summer Tuesdays amendment to special event and possible approval of temporary liquor license 4. Proclamation: 2010 Night to Unite 5. Resolution 2010 -108 Certificate of Appreciation — DJ Raduenz of Stillwater Motors OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. 6. Benchmarks — Stan Miller STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 2. Fire Chief 4. Community Dev. Director 6. City Attorney 7. Finance Director 8. City Administrator CONSENT AGENDA (Roll CaII) 7. Resolution 2010 -104, directing payment of bills 8. Possible approval of permit to sell — Lily Lake ballfields — Sharon Brent 9. Resolution 2010 -105, approval of grant agreement for municipal recycling grant distribution 10. Resolution 2010 -106, approval to entering to participating member city agreement with CBIZ Benefits & Insurance Services, Inc. 11. Resolution 2010 -107, approval of donation to Youth Service Bureau 12. Lumberjack Days Festival Association, possible approval of temporary liquor license PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or Tess. 13. Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. (Resolution — Roll Call) (tabled from July 6, 2010 meeting) UNFINISHED BUSINESS NEW BUSINESS 14. Discussion on change of location of Artreach special event 15. Possible approval of Municipal Agreement with MnDOT for the Bergstein warehouse and Shoddy Mill (Resolution — Roll Call) 16. Possible approval of additional plaque at the veteran's memorial site 17. Possible approval of quote for reroofing lift stations PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Memo To Mayor Harycki and Council Front Stuart W. Glaser, Fire Chie Data July 19, 2010 Reg Fire Station/Armory Site Discussion Background: The need to identify a suitable site to re- locate and build a new centrally located single fire station deployment option has been discussed for several years. As the City continues to grow to the west it has become increasingly apparent a more centrally located fire station is required to serve the population of Stillwater. In 2005 the Council approved a Fire Service Delivery Study which was conducted by Emergency Services Consulting, Inc. (ESCi). This study identified a viable single fire station deployment model based on locating the station in a central location. Centrally Located Facility: The most suitable area to build a new fire station based on the GIS modeling appears to be along the Myrtle Street corridor between Deerpath and Northland Avenue. Building a facility within this general area appears to provide the best overall single station coverage for the entire City. This analysis is consistent with the 2005 Fire Service Delivery Study. (Maps attached) Locating in this corridor provides: 1. Good road access east and west and allows for quick access to north south arterial streets. 2. Acceptable drive response times throughout the entire City of Stillwater. Majority of structures within six (6) minute drive time from these locations. 3. Parcel sizes large enough to support a 3 to 3.5 acre site for the facility. Co- Located Facility: In addition, there may be some benefit to co-locating the fire station with a new National Guard Armory facility. These potential advantages are listed below and are speculative at this time until further discussions with the National Guard are conducted. 1 1. A six (6) apparatus bay drive through configuration. 2. Office space for Chief, Deputy Chief, Captains, etc. 3. Individual Sleeping quarters for 4 expandable to 6. Stillwater Fire Department • Page 2 4. Backup generator power (Backup power could be shared if configured properly for both the armory building and fire station.) 5. Parking space for a minimum of 50 personnel (This may need to be separate due to the response nature of our operation. The spaces need to be available when a call comes in.) 6. South facing exposure if possible for apparatus bay. (This utilizes the sun to help heat in the winter and keep snow clear from drive. May also be able to utilize solar for other power savings and Green /LEED credits.) 7. North /South emergency vehicle access. (This will need to be configured early in the project so it fits and flows properly.) 8. Workout /physical training facilities. (This could be shared, need to work with the Guard on this.) 9. Locker room facilities — Men and Women (This could be shared or separated based on common walls, etc.) 10. Classroom training facilities with high quality AV /Audio capabilities capable of seating up to 100. (This could be shared, need to work with the Guard on this.) 11. Kitchen /dining facilities. (Not sure if this is a shared use or not. As a 24hr/7 day per week operation fire stations need a good quality kitchen.) 12. Site security. (This could be built in along with the Guard building so the upfront cost may be reduced.) 13. Infrastructure. (The F.D. will need ample water supply for the site due to training and pumping apparatus. A number of hydrants will be needed along with the ability to handle the runoff of pumped water, etc. This should be considered during the initial construction of the site.) 14. Location for outdoor training evolutions on site. (F.D. does most of the training outdoors using large apparatus, etc. If possible the site will need to be configured to allow for this type of training, e.g., parking lot near the rear of the site, ability to ladder buildings, rappel, confined space, high angle rope rescue, standpipe /sprinkler training, hose line advancements, etc.) 15. Emergency Operations Center Development. (This would be a good joint use of the facility and allow for an excellent opportunity to work with the Guard on this. They are generally involved in disaster situations and are well versed in EOC operations. This would be a great joint partnership opportunity to improve and better prepare the City's emergency management capability. Summary: • Page 3 16. F.D. facility should be a hardened site capable of withstanding severe weather events. Need to determine what the Guards requirements are for their facility. Fire stations are a refuge and generally considered a source of pride within the community and should reflect this in its design, function, and capabilities. The need for a new fire station and re- locating to a more central site within the city has been well documented. The ability to co- locate with another government agency and share in the site development appears to be another potential option worth investigating. Enclosures: Fire Service Delivery Study Drive Time Analysis Maps Structure Protection Data Analysis Stillwater, Minnesota — 2005 Fire Service Delivery Study Future Full Buildout Deployment Strategy In a jurisdiction experiencing growth and development, it is critical to think well in advance when developing strategies for station deployment. Failure to do so can often require later relocation of stations built with insufficient consideration to the buildout of the community. As a community develops, there tends to be a natural urge to build fire stations where they are best suited to serve the development as it exists at the moment when funds are made available for the project. However, these locations often tum out to be inadequate when further development occurs later on. For this reason, we strongly recommend that growing communities begin by developing buildout projections of street networks and service demand as it may exist in the distant future. This can provide the foundation for a station deployment strategy that will provide adequate and effective service delivery when full development of the community is completed. Once this full deployment strategy has been considered, individual station construction projects can be initiated as the community development within that proposed station's target response area reaches a point where it generates sufficient service demand. The result of this strategy is a lower probability that future development will require relocation of fire stations, as well as a reduction in redundancy of future station locations. The benchmark standard for this study was an informal response time performance objective of six minutes or less. This performance objective is only slightly longer than the NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. This standard recommends a first -due company arrival time of five minutes 10 and/or a full first-alarm assignment arrival time of eight minutes at least 90% of the time (90t percentile). This benchmark is suitable for use in an urban setting, where services are typically provided by a fully -paid career fire department. In our experience, it is a somewhat aggressive performance objective for suburban communities, where typical response times in the six to eight- minute range are often acceptable to the community and its elected officials. For this reason we believe that the six - minute standard provides a good benchmark for plotting future deployment. However, both benchmarks will be analyzed in our performance projections for each proposed strategy. 10 Time includes one - minute turnout time and four - minute travel time. Emergency Services Consulting inc. 50 Stillwater, Minnesota — 2006 Fire Service Delivery Study As indicated earlier, we begin by creating a buildout projection of the community served by SFD. This is done by taking the street networks in existing neighborhoods and replicating them in undeveloped areas of the community that have similar assigned future land use in the community's comprehensive plans and have been identified as having reasonable development potential by local officials. Major thoroughfare networks and transportation corridor improvements that are identified in the plans are also considered, to the extent possible. While this results in, at best, a sort of artist's rendition of what the community may be like in the future, it does provide some basis on which to model the effectiveness of various deployment strategies that depend on street networks for analysis. In similar fashion, future service demand is modeled on the following maps by replicating the service demand within existing land use areas and projecting it onto future land use areas with similar designations. Service demand from the previous twelve months was used as the basis for this projection. Red dots represent projected future incidents for graphic depiction of potential service demand. The following maps contain these buildout projections of future street networks and service demand. Emergency Services Consulting inc. 51 Stillwater, Minnesota — 2005 Fire Service Delivery Study * Emergency Services Consulting inc. 52 Figure 32: Future Service Demand and Buildout Projection - Full Area View Stillwater, Minnesota — 2005 Fire Service Delivery Study Figure 33: Future Service Demand and Buildout Projection - City Area View Stillwater FD A V Under this projected service demand, Stillwater's current facility would be capable of a six - minute response time to about 43% of street segments and about 70% of incidents in the future. While the projections shown above do not represent any specific level of precision in how the community or neighborhoods may ultimately appear, the maps are a graphic representation that future service demand will be more widespread than what is currently experienced. * Emergency Services Consulting inc. 53 Stillwater, Minnesota — 2005 Fire Service Delivery Study Deployment Strategy B - One New Fire Station, Close Existing Station Strategy B would involve a single, more centrally- located fire station to replace the existing downtown station, continuing with the department's tradition of a single -site deployment. Under this strategy, the SFD fire station would be relocated to the vicinity of County Road 12 at or near its intersection with Deer Path Road. The strategy was considered specifically because it offers significant improvement in projected performance for SFD to incidents within its jurisdiction. The following figure demonstrates this deployment strategy. All areas within a five- minute modeled response time of a SFD fire station are shown in blue polygons. Though the response performance of the strategy will be measured at five and six minutes respectively, the five- minute polygons are used to provide better graphic depiction of immediate service areas, redundancies in response time capability, and potential service gaps. Figure 38: Deployment Strategy B * Emergency Services Consulting inc. 58 Stillwater, Minnesota — 2005 Fire Service Delivery Study Strategy B Projected Performance This deployment strategy demonstrates good improvement in projected target -level service performance when compared to the current deployment system. Performance models for the strategy, along with comparison figures, are shown in the following table. The table provides the projected performance of this deployment strategy were the community to develop to the full extent discussed in previous sections of this study. The comparison figures are the current levels of response time capability experienced by the community, as well as the levels of service projected if current deployment is continued without change (status quo). Projected service demand and a projected street network similar in nature to that which may be present if the city develops as expected were used in this analysis. Figure 39: Strategy B Performance Analysis Performance Projection on Future Development and Service Demand Deployment Strategy Percent of Road Miles <6:00 Percent of Service Demand <6:00 Percent of Road Miles <5:00 Percent of Service Demand <5:00 Current De to ment Capability 43% 81% 31% 71% Statu Quo at Full Future B it o 4° 0% 31% 4° Deployment Strategy "B" 53% 86% 39% 72% As can be seen in the table, response time performance, even after full community buildout, would be at or below six minutes for about 86% of all incidents. The performance would meet a five- minute benchmark at 72 %. In addition to the performance of the system against projected service demand, we again compare the response time capability of this strategy against the projected Community Fire Risk Analysis conducted earlier in the report. Using this deployment strategy, the following map depicts those street segments that could be reached within five minutes with a dark blue overlay and six minutes with a gold overlay. The community risk map is projected behind these streets, allowing for a visual comparison of the adequacy of high risk coverage at target response time. When observing the map, remember that areas of highest risk are shown in progressive shades of red. fit)) Emergency Services Consulting inc. 59 Stillwater, Minnesota — 2005 Fire Service Delivery Study Figure 40: Strategy B and Community Fire Risk This map demonstrates that Strategy B significantly improves the response time performance to projected service demand, while bringing most of the community's highest risk areas within the target response time objective for those areas. A few small areas of moderate to high risk remain outside the target response time capability of this strategy, primarily areas of small lot, single - family dwellings. Strategy B Cost Projections This deployment plan calls for discontinuing the use of the existing station and the construction of a centrally- located replacement station. For purposes of cost projection, we use the following assumptions: • The new fire station would be estimated at 16,500 square feet on three acres of property. This includes six - drive - through bays and living space for up to four personnel. Cost is estimated at $150 per square foot for construction and $6 per square foot for land Emergency Services Consulting inc. 60 Stillwater, Minne — 2005 Fire Service Del S acquisition. Professional fees are calculated at 7% of construction cost. An additional $50,000 is included for interior furnishings and equipment. • The new fire station would continue to follow the staffing deployment now in use with two personnel on -duty each shift. No additional personnel are introduced to this cost model as a result of relocation. • Annual operating costs for the new station (maintenance, supplies, and utilities only) are estimated to increase by $10,000 over the current facility. • The cost model assumes continued use of existing apparatus. • Residual value of the existing facility is NOT factored into the cost model. It is anticipated that the city would adapt the facility to different use. Value of this re -use may be considerable, considering the scarcity of downtown properties in proximity to City Hall. The following table projects capital and operating costs for Strategy B. These costs are in addition to current operating costs of the department and, thus, would represent new funds needed to support the strategy. Figure 41: Cost Projections - Strategy B Strategy B Capital Costs Replacement Head uarters Station 3,482 482 330 TOTAL CAPITAL COSTS $ 3,482,330 Strategy Annual Operating Cost Increases Annual Staffina nnual O r tin Costs 10 1 9 TOTAL ANNUAL OPERATING INCREA5E $ 1010 00 Emergency Services Consulting inc. 61 Structures by Drive Time Existing Facility CITY OF STILLWATER Drive Time in Minutes # of structures 0-1 308 1-2 1,140 2-3 1,700 3-4 4 1,050 4 - 5 1,115 5-6 783 6-7 277 7-8 479 8 -9 2 9 plus 4 6,858 Total Structures Structures by Drive Time Jaycee Location CITY OF STILLWATER Drive Time in Minutes # of structures 0-1 111 1-2 955 2-3 1,668 3-4 4 2,388 4 - 5 1,172 6-6 520 6 -7 32 7 -8 5 8 -9 3 9 plus 4 6,858 Total Structures * This information was compiled in 2008. Additional Structures have been built in the Millbrook development which would benefit from a central fire station location. lwater 1OE 1111TNFlACE OF MINN E1OTA CITY COUNCIL MEETING July 6, 2010 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS No other business. STAFF REPORTS Police Chief Gannaway reported on the 4 th of July activities, stating there were no major incidents. He said this year was reportedly one of the largest crowds ever, and officers did a lot of traffic control at the end of the fireworks. Chief Gannaway reminded the community of the upcoming Safety Camp, which will take place in Bayport, August 2 -3. Councilmember Polehna thanked Chiefs Gannaway and Glaser for their assistance in allowing the helicopter to land in Lowell Park as part of the July 4 th festivities. Fire Chief Glaser stated 4 th of July also went well for his department and was busy with 26 calls of various types, including a house fire at Willard and South Fifth Street and a call for an assist by the dive team. He noted that the oldest fire truck in the fleet did not pass its pump test during the annual certification and estimated cost for repair is over $8,000. He informed the Council that the other option is to decertify the truck to a lower gallon -per- minute pumper. Another truck did not pass the test initially due to a vacuum failure, but passed after a repair. He said annual fire hose testing is taking place at this time. City Clerk Ward reported absentee voting is under way and will continue until 5 p.m. the day prior to the primary election. City Council Meeting July 6, 2010 Community Development Director Turnblad reported that the parking ramp was full as of 9:15 p.m. July 4. Councilmember Polehna asked about the status of the parking area that was part of the Maple Island negotiations, noting that someone was charging folks $15 to park there on July 4. Mayor Harycki said he noticed that as well and has asked City Administrator Hansen and City Attorney Magnuson to review the contract regarding the parking easement. Public Works Director Sanders reported on the status of the street projects. He stated he has had several meetings with the Corps of Engineers regarding the levee project. He stated that the Corps has indicated that work could start as early as April of next spring. He said MnDOT has indicated that it will be doing a traffic inspection of the lift bridge to determine where "no fishing" signs can be placed and that it might be a month or so before the signs are actually in place. He provided some conceptual sketches /plans for a boat launch at the Barge Terminal property; he noted that both plans provide spaces for 11 vehicles. Mr. Sanders said the next step would be to contact the DNR to determine whether that agency would accept the site and what its requirements are for number of spaces, paving, etc. It was consensus to have Mr. Sanders pursue the possibility of a boat launch at that site. City Attorney Magnuson noted that MnDOT has placed $1.3 million in the bank for the sole purpose of replacing the boat launch that was lost at Oak Park Heights when plans were finalized for the bridge construction. He said as soon as the City has a site that money could be used to finance the improvements. Mr. Sanders noted that the money is part of the bridge mitigation package and won't be available until the bridge is completed. Finance Director Harrison noted the audit results and financial results for 2009 would be presented at the evening session. She reminded the Council that budget workshops are scheduled for August 17, 4:30 -6 p.m., and August 24, from 4:30 to approximately 10 p.m. City Administrator Hansen stated he had received only one minor complaint regarding the July 4 events and thanked staff for their efforts. He explained that item No. 4 on the meeting's Consent Agenda regarding liability coverage is something the City does every year, noting that he doesn't think it would make sense for the City to waive its statutory liability limits. Regarding item No. 10 on the Consent Agenda, he explained that has to do with the requested energy audit for City Hall. The meeting was recessed at 4:58 p.m. Page 2 of 10 City Council Meeting RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE July 6, 2010 7:00 P.M. Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the regular meeting minutes of June 15, 2010. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Financial Statement Presentation — Tom Koop, Larsen & Allen Tom Koop of Larsen & Allen was on hand to present the audit results for the calendar year 2009. He briefly reviewed the audit process. He stated the audit results are very positive, that the financial statements are fairly stated, with no correcting journal entries required. Regarding internal controls, the audit did not note any significant deficiencies. He stated that in the Minnesota Legal Compliance audit findings, there was one small compliance issue that has been reported to the state and already corrected and that the issue had to do with a TIF district that had not been filed. He said the findings are a very positive audit result putting the City in the upper 5% or less of cities the company works with. Mr. Koop provided an overview of some trend analyses, including the general fund balance, the recreation center fund balance, the library fund balance, parks fund and enterprise fund balances. He also reviewed trends in sources of revenues and capital outlay, tax capacity, outstanding debt and legal debt margin. Regarding the enterprise fund balances, he suggested that at some point the City will need to address a sanitary sewer rate increase, given Met Council's increases. Page 3 of 10 City Council Meeting July 6, 2010 I In summary, Mr. Koop reiterated that the audit results were very positive; he commended the City staff and again recommended that the City be aware of the issue with the sewer rates. Mayor Harycki asked about interim reporting and whether Mr. Koop had some best practices from other cities that he might share with the finance department; Mr. Koop stated that varies greatly from city to city, depending on how much information a Council desires on an interim basis. Mr. Koop said looking at that issue and perhaps a sample format for a "dashboard" report will be something he will be working on in the off season. There was discussion of the City's benchmark reporting. OPEN FORUM No comments were received. CONSENT AGENDA 1. Resolution 2010 -94, directing payment of bills 2. Resolution 2010 -95, appointing election judges and fixing compensation 3. Possible approval of LMCIT liability coverage waiver form 4. Possible approval of temporary liquor license for Community Action Partnership of Suburban Hennepin (Dress for Success) at Fresh Fields — July 14, 2010 5. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on December 10 -12, 2010 6. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on February 18 -20, 2011 7. Possible approval of temporary liquor license for Valley Chamber Chorale at the Historic Courthouse on December 9 -11, 2011 8. Resolution 2010 -96, actions taken and resolution adopted by consent of the Stillwater City Council of the City of Stillwater relating to the Code Section 125 Plan, Flexible Benefits Plan 9. Resolution 2010 -97, approval of agreement for energy, waste management assessment with Minnesota RETAP 10. Possible approval of utility bill adjustments Mayor Harycki asked that the contribution to the Middle St. Croix Water Management Organization be pulled from payment of bills pending the City Attorney Magnuson's report regarding the options of possibly withdrawing from the WMO. There was discussion of how the credits for utility bill adjustments are determined. Page 4 of 10 City Council Meeting July 6, 2010 Councilmember Roush asked whether election judges must all live within the City; City Clerk Ward said judges must be a Minnesota resident and registered voter. Motion by Mayor Harycki, seconded by Councilmember Roush to pull the Middle St. Croix Water Management Organization payment off the List of Bills. All in favor. Motion by Councilmember Gag, seconded by Councilmember Roush to approve the Consent Agenda minus the one bill payment. All in favor. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2010 -20. This is the date and time for a public hearing to consider a request from Rich Schmidt for a special use permit to build within the flood plain located at 229 Main Street South in the Central Business District. Notice was mailed to affected Property owners and published in the Stillwater Gazette on June 25 2010 Mayor Harycki noted there has been a request to continue this item. Mayor Harycki opened the public hearing. Motion by Councilmember Cook, seconded by Councilmember Polehna to table this case to the July 20 meeting. All in favor. Case No. 2010 -21. This is the date and time for a public hearing to consider a request from Mark Fabel, McGough representing Lakeview Health Systems for a special use permit to expand the emergency department of Lakeview Hospital located at 927 Churchill Street West in the RA Single Family Residential District and the RB Two Family Residential District. Notice was mailed to affected Property owners and published in the Stillwater Gazette on June 25 2010 Community Development Director Turnblad reviewed the request to expand the emergency department at Lakeview Hospital with six new additional beds. He said the only item that generated much discussion at the Planning Commission was the rooftop mechanical units. He noted that with certain engineering changes, the units will meet the city's noise standards; he pointed out the Planning Commission added a condition of approval that noise testing take place after installation of the units to make certain the noise standards are being met or whether additional changes will have to be made. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Page 5 of 10 City Council Meeting July 6, 2010 Councilmember Gag reviewed the Planning Commission's position and noted the Commission was unanimous in its approval with the four conditions. Mayor Harycki read the four conditions. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Resolution 2010 -98, approving a Special Use Permit to Allow the Expansion of the Emergency Department for Lakeview Hospital at 927 West Churchill. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None Case No. 2010 -23. This is the date and time for a public hearing to consider a request from Matthew and Bonnie Malmberg for a variance from impervious surface garage setback, lot size and lot width regulations on a property located at 101 Lakeside Drive in the RB, Two Family Residential District. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. Community Development Director Turnblad reviewed the request. He noted the lot size and width variances are due to the fact that this is a legal, non- conforming lot created before the City adopted the River Overlay District. Regarding impervious coverage, he noted this proposal actually reduces the amount of coverage from what currently exists and that there will be mitigation for the amount over the allowable 20% in the form of a rain garden. Regarding the garage setback, he stated in the RB District's historic neighborhoods, it is preferable that the garages are setback behind the front of the house; however, this is not an historic neighborhood and the RB setbacks can't be met on this lot, which has streets on three sides. Councilmember Roush expressed concern about the roof pitch and making this a three -story house; Mr. Turnblad noted the plans meet DNR regulations, including the height and number of stories. Councilmember Gag noted neighbors spoke in support of the plans. Councilmember Roush wondered whether this would be setting precedent for other homes in the neighborhood. Mr. Turnblad noted that the mass of the proposed plan is not excessive given the size of the lot. Councilmember Cook expressed concern about impact of neighbors' views; it was noted no one spoke in opposition at the Planning Commission public hearing. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Page 6 of 10 City Council Meeting July 6, 2010 Councilmember Cook expressed concern from a Heritage Preservation Commission view and the guidelines regarding design in keeping with a neighborhood. Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2010 -99, approving variances for property located at 101 Lakeside Drive Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None Case No. 09 -36. This is the date and time for a public hearing to consider a request from US Home Corporation, Joe Jablonski for final plat final PUD and development agreement approval for 13 single family lots and 14 townhouse lots for Millbrook 4th Addition. Notice was mailed to affected property owners and published in the Stillwater Gazette on June 25, 2010. Community Development Director Turnblad noted this request relates to the first plat in phase II of the Millbrook 4 th Addition. He said the development agreement covering the extension of street and utilities will come before the Council in two weeks; the request is for final plat approval only at this time. He stated the Joint Board has recommended approval. Mayor Harycki asked about the issue of establishing the turf in the park. Mr. Turnblad stated the pile of dirt has been removed and preparations are being made to make the area ready for establishment of turf. Councilmember Polehna asked about the irrigation system; Public Works Director Sanders said that will be addressed in the development agreement. Councilmember Polehna asked whether the City had established standards for the turf and would like to see those standards included in the development agreement. Mr. Sanders said the outcome of previous discussions regarding these issues is that the developer will be given the option of completing the work and supply the City with a $40,000 escrow to ensure the work is completed to the City's satisfaction or the developer will give the City $40,000 and the City will do the work; the developer will be given a timeline for completion of the work if they chose the option of completing the work themselves. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Councilmember Roush reiterated that this has been previously approved by the Joint Board and this is not an additional or new project. Page 7 of 10 City Council Meeting July 6, 2010 Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -100, approving the final plat for Millbrook 4 th Addition. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None UNFINISHED BUSINESS No unfinished business. NEW BUSINESS Possible approval to purchase of telephone system City Administrator Hansen referred to Ms. Holman's memo regarding the request. He noted planning for this was started several years ago due to NEC's decision to discontinue the system and discontinue supporting both the hardware and software by 2010. He noted that the City did begin to budget for the purchase and NEC is offering financial incentives at this time to eliminate the system. He said he does support the request. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the . requested purchase. All in favor. Possible approval of designating no parking on portion of Main Street Public Works Director Sanders said one suggestion for improving traffic flow in the downtown area is to increase the length of the right -turn lane from northbound Main to eastbound Chestnut which could improve the right turn movements at that intersection by as many as 200 vehicles per hour. In order to increase the length of the lane, four traffic spots would have to be eliminated. He stated that the recommendation is to designate no parking on the eastside of Main Street from Olive Street to 90 feet north. Councilmember Cook asked if shop owners had been notified; Mr. Sanders said there have been no conversations with business owners or the Chamber or IBA. Mr. Sanders said staff has brought the proposal to the Downtown Parking Commission and the Commission was in support of the proposal. Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution 2010 -101, designating no parking on portion of Main Street. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None Page 8 of 10 City Council Meeting July 6, 2010 Possible approval of plans and advertising for bids for the interceptor sewer project (Project 2010 -08) Public Works Director Sanders said a sewer lining project ought to be done before the levee project work begins. He noted that the Met Council has identified the City's sanitary sewer system as having excessive inflow /infiltration. He said the City's interceptor system was installed over 50 years ago and televising indicated root invasion and leaky joints. In addition, he noted the pipe is lower than the high water elevation at the Nelson lift station. The proposal is to slip line the entire length of the main from Elm Street to the Nelson lift station, about 3000 feet of pipe. He said silt buildup would be removed before the slip line in installed and the entire cost of the project is estimated at $425,000. He said the City has $600,000 in the sewer capital outlay fund available and that another possible funding source is a Met Council grant for inflow /infiltration projects. City Administrator Hansen pointed out the City also will get credit for the Met Council's 1/1 surcharge of about $84,000. Mr. Sanders said staff would also like to install a grinder pump at the Nelson lift station and a bypass manhole; that cost is estimated at $80,000, with funding available from the sanitary sewer capital outlay fund. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -102, approving plans and advertise for bids for the Interceptor Sewer Project (Project 2010 -08) Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna said he hears continual complaints about the noise generated by the City Hall air conditioning unit and suggested that if the City is going to enforce noise standards on other projects, it ought to abide by those standards as well. City Administrator Hansen said this has been an ongoing problem and that recent information indicates that cost for a specially- designed /removable unit to damper the sound is about $4,000. Mr. Hansen said he does have some carry- over money available. Councilmember Cook asked if it might be worth having an acoustic engineer look at it, suggesting that this might be a maintenance issue given the age of the equipment. Page 9 of 10 City Council Meeting July 6, 2010 Mr. Hansen said he was given an estimated cost of $3,000 just to have an engineer visit the site, and he noted that there are maintenance inspections of the unit on an annual basis. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the purchase of the system for the air conditioning unit. All in favor. Councilmember Cook asked about the graffiti downtown. Police Chief Gannaway said he is working on that matter. City Administrator Hansen said the City is sensitive to the business owner /victims who are provided with free materials and assistance, if possible, for the removal of the graffiti. Councilmember Cook said she had received a letter regarding noise enforcement in the downtown area; she asked whether there are foot patrol officers in the area and whether citations are issued if a violation is observed; Chief Gannaway responded in the affirmative. There was discussion of staff cuts and staff out due to injury/illness issues. Councilmember Cook spoke of the possibility of utilizing part-time employees during such instances. Councilmember Gag noted that the St. Croix Bridge advocacy committee is being formed and asked for volunteers to serve on the committee with his not running for re- election. Mayor Harycki said he would be willing to serve in that capacity. Councilmember Roush informed the Council that Sgt. Felsch had made an arrest in the recent burglary incidents. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -103, authorizing the Certified Local Government Grant Application through the Minnesota Historical Society. Ayes: Councilmembers Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Polehna to adjourn at 9 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 10 of 10 GREATER ST LLWATER C ""-4, � am or,.,, aoypo e - Z44 B4,i - Oak I" nA..w 1950 Northwestern Avenue South Suite 101 Stillwater, Minnesota S5082 (6S 1) 439-4001 (651) 439-4035 fax info(a ilove�Iilhvater.corn wwwAovestillwater.com July 16, 20 Q City of Stillwater 216 Fourth Street North Stillwater, Minnesota 55082 Dear Mayor and Council Members, Please accept this letter as a request to modify our Summer Tuesdays Special Event application to include a Temporary Liquor License on Tuesday, July 27, as part of the Summer Tuesdays market. On that evening, Lift Bridge Brewery would like to distribute samples of their local microbrew in conjunction with Brine's Market who will be grilling "Lift Bridge Beer Brats." This is a great opportunity for two local businesses to highlight their joint efforts and give their local products exposure to our area residents. The Summer Tuesdays Committee is dedicated to maintaining a family- friendly environment for the event and will work with the Stillwater Police Department to establish a controlled sample area and have a police officer present. Samples will be limited to less than 2 ounces. Thank you for your consideration. Sincerely, nnifer S erson Executive Director Enclosed: Temporary On-Sale Liquor License Application Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101-5133 (651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555 WWW,DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION 100 V NAME OF ORGANIZATION GNm� 3-bAwcou Cj)a-mbQr DATE ORGANIZED TAX EXEMPT NUMBER 051a STREET ADDRESS "o k6k kc\< CITY �� i� � 'i STATE rr�Nl ZIP CODE I S5082— NAME OF PERSON MAKING APPLICATION n f�rs _Q s ay BUSINESS PHONE ((Ds� H 3q -1.1 () 01 HOME PHONE S e - {.off Y7 DATES LIQUOR WILL BE SOLD TYPE OF ORGANIZATION QLA]p CHARITABLE REL GIQUS 6r_�_�M ORGANIZATION OFFICER'S NAME ADDRESS Grtz Pr, 0 W_0*R^ Imo, S ,� I D to, S 1 ti ori e.� MN ORGAN TZATION NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS �i llrr, Location license will be used. Ifan rea,describe kr\ Coy\ K��c Wd(� S__MAA GL2 Qazt," A Will the a plicant c tract f r into Xi a ting liquor service? If so, give the naoje and address of the tiquor licensee providing the service. -1 - Zujleff I oo VIAA Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT 4 6 LICENSE DATES DA FEE .. . ......... SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT 0 NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application Is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079 (05'06) City od S 6ppWaten, (-M irtilesota TI kodamation 2010 Night to Unite WHEREAS, the Minnesota Crime Prevention Association is sponsoring a unique drug and violence prevention program on August 3 2010 entitled Minnesota's "Night to Unite "; and WHEREAS, the "1 Annual Night to Unite" provides a unique opportunity for the City of Stillwater to join forces with many other communities across the state in promoting cooperative, police - community crime prevention efforts; and WHEREAS, the citizens of the community play a vital role in assisting the Stillwater Police Department through joint drug and crime prevention efforts in the City of Stillwater; and WHEREAS, it is essential that all citizens of the City of Stillwater be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime, drugs and violence in the City of Stillwater; and WHEREAS, police - community partnerships, neighborhood safety, awareness and cooperation are important themes of the "Night to Unite" program; NOW, THEREFORE WE, the Mayor and city council, do hereby call upon all citizens of the City of Stillwater to join the Stillwater Police and Fire Departments and the Minnesota Crime Prevention Association in supporting the "2 Annual Night to Unite" on August 3 2010. FURTHER, LET IT BE RESOLVED THAT, WE, The Mayor and City Council, do hereby proclaim Tuesday, August 3 2010 as "Night to Unite" in the City of Stillwater. �_Magon City 0� S UPPwate ' innesota Owilieate o� v4ppneciatioll presented to D, j Raduenz WHEREAS, the City is a Beyond the yellow Ribbon Community (ByR), supporting the Red Bulls military troops and their families during deployment and after returning home, and Di Raduenz of Stillwater Notors has been a big supporter of the program; and - WHEREAS, .fir. Raduenz has donated money andparticipateddin a Pheasant .Aunt for the Red Bulls; and 'WHEREAS, Nr. Raduenz has also purchased By. R member shirts for the Stillwater andlNashington County ByR network; and 1 HEREAS, Mr. Raduenz has further provided a car for a deployed service members family to use, and has offered to repair vehicles for deployedservice member's families; WOW 7WEREFORE, BE Tr RESO.0 VED that the Stillwater City Council hereby extends their appreciation to D,j Raduenz for his support and contribution to the Beyond the yellow Ribbon program and his assistance to the Red Bulls and their families sacrificing their lives for our freedom. Adopted by the Stillwater City Council this loth day, of.july, 2010. Stillwater Benchmarking Scope Compare Stillwater's Expenditures with other cities �l Water he Birthplace of Minnesota �� 8 Cities Benchmarked •Alexandria Red Wing *Forest Lake Stillwater •Hastings White Bear •Northfield Winona •Criteria — Familiar - Minnesota — # of Citizens - Similar Characteristics �l Water he Birthplace of Minnesota �� STATE OF MINNESOTA Office of the State Auditor �r lilt 1A •. ,•_ - 1 ` Minnesota Cit y Budgets — Actual �l water he Birthplace of Minnesota �� 200.00 180.00 General Government - Expenditures 2007 vs 2008 160.00 140.00 120.00 c m N 100.00 U L Q Yn 80.00 to 60.00 40.00 20.00 0.00 M M M • 8 Cities Minnesota N I- h Birthplace of Minnesota Forest Lake Winona Alexandria Red Wing White Bear Hastings Stillwater Northfield 300.00 Streets & Highways - Expenditures 250.00 2007 vs 2008 N r U L Q 200.00 150.00 100.00 50.00 0.00 • 8 Cities Minnesota r he Birthplace of Minnesota Stillwater White Bear Northfield Alexandria Red Wing Hastings Forest Lake Winona 250.00 Culture & Recreation - Expenditures 200.00 2007 vs 2008 150.00 c m N U L tZ N 100.00 to 50.00 0.00 m m 8 Cities Minnesota mom he Birthplace of Minnesota White Bear Alexandria Northfield Forest Lake Winona Hastings Stillwater Red Wing 300.00 Debt Principal Payments 250.00 200.00 N 150.00 U L Q to 6 4 ) 100.00 M M 50.00 0.00 siniiiiii M ' 8 Cities Minnesota r he Birthplace of Minnesota 2007 vs 2008 Winona Red Wing Alexandria Forest Lake White Bear Northfield Hastings Stillwater 80.00 70.00 Debt Interest Payments 2007 vs 2008 60.00 50.00 c m N 40.00 U L Q 30.00 20.00 10.00 0.00 8 Cities Forest Lake Red Wing Hastings Stillwater Minnesota Winona White Bear Alexandria Northfield 1. he Birthplace of Minnesota �� 1600.00 Total Expenditures 1400.00 Current, Capital & Debt Service 2007 vs 2008 1200.00 1000.00 c m N 800.00 U L Q N ZO). 600.00 400.00 200.00 0.00 • 8 Cities White Bear Hastings Stillwater Red Wing Minnesota Forest Lake Winona Northfield Alexandria Sr ■ he Birthplace of Minnesota �� Observations •Stillwater is typical in 4 of 10 categories: •General Government • Streets & Highways Public Safety New Capital Outlay •Stillwater is high in 5 of 10 categories: *Culture & Recreation •Debt Principal Payments Total Current Expenditures Debt Interest Payments •Total Expenditures (Current, Capital Outlay &Debt ,. ;4 Water ha Birthplace of Minnesota �� Next Steps *Feedback •Drill Down •Further work •Update with 2009 Actual in Jan 2011 when info available r water he Birthplace of Minnesota �� The following slides are the complete set of Master Table for 2007 Master Table for 2008 Graphs for each Expenditure Category isr wa ter he Birthplace of Minnesota �� Expenditures - MN, Stillwater &Selected Cities - 2007 City Popu - I Current Expenditures lation General Public Streets Sani - Culture Housing & All Total Govern - Safety & High - tation & Rec - Economic Other Current ment Ways reation Development Expen - $' in millions * ditures Minnesota 4,278,287 $474.4 $1,155.4 $438.8 $22.6 $460.2 8 Cities 157,957 17.22 36.91 14.91 0.32 14.35 I Total I Debt Service Capital Principal Interest Outlay Pay - Pay - ments ments $358.4 $142.2 $3,052.01 $1,411.7 $573.8 $279.0 5.00 2.22 90.921 29.66 16.60 5.16 Alexandria ** 11,481 1.493 2.540 1.104 0.009 1.088 0.000 0.098 6.332 0.713 0.533 0.234 Forest Lake 17,494 1.222 4.094 1.373 0.149 0.332 0.740 0.000 7.911 3.300 0.658 0.202 Hastings 22,439 2.066 6.015 1.544 0.076 2.365 0.271 0.000 12.339 5.986 5.590 1.255 Northfield 19,859 2.463 3.834 1.646 0.000 2.533 0.046 0.658 11.180 3.737 2.194 1.006 Red Wing 16,338 3.018 4.975 4.051 0.039 2.835 1.038 0.749 16.705 2.614 1.513 0.472 Stillwater 18,112 2.719 3.802 1.625 0.000 2.912 1.094 0.000 12.153 4.239 3.835 1.226 White Bear L 24,776 1.165 4.426 0.791 0.000 0.550 0.242 0.718 7.893 4.786 0.565 0.295 Winona 27,458 3.074 7.221 2.775 0.043 1.730 1.565 0.000 16.408 4.290 1.710 0.470 $' per citizen ( derived from above ) Minnesota 4,278,287 110.89 270.06 102.56 5.28 107.57 83.77 33.24 713.37 329.97 134.12 65.21 8 Cities 157,957 109.02 233.65 94.39 2.00 90.82 31.63 14.07 575.61 187.80 105.08 32.67 Alexandria 11 ,481 130.01 221.24 96.16 0.76 94.77 0.00 Forest Lake 17,494 69.85 234.02 78.48 8.52 18.98 42.30 Hastings 22,439 92.07 268.06 68.81 3.39 105.40 #DIV /0! Northfield 19,859 124.02 193.06 82.88 0.00 127.55 2.32 Red Wing 16,338 184.72 304.50 247.95 2.39 173.52 63.53 Stillwater 18,112 150.12 209.92 89.72 0.00 160.78 60.40 White Bear L 24,776 47.02 178.64 31.93 0.00 22.20 9.77 Winona 27,458 111.95 262.98 101.06 1.57 63.01 57.00 So r es: Minnesota and all cities except Alexandria www.osa.state.mn.us �] � innesota - Office of the State Auditor Jan 14, 2009 ,. � Tota City Finances - 2007 Revenues, Expenditures &Debt ha Birthplace of Minnesota Total Expen - ditures $5,316.6 142.35 7.812 12.072 25.170 18.119 21.304 21.454 13.539 22.877 1242.69 901.18 8.54 551.52 62.10 46.42 20.38 680.43 0.00 452.21 188.62 37.61 11.55 690.07 0.00 549.89 266.77 249.12 55.93 1121.71 33.13 562.97 188.18 110.48 50.66 912.38 45.84 1022.46 160.00 92.61 28.89 1303.95 0.00 670.99 234.04 211.74 67.69 1184.52 28.98 318.57 193.17 22.80 11.91 546.46 0.00 597.57 156.24 62.28 17.12 833.16 Stan M 513112010 "'Alexandria 2007 Actual based on table on page 59 of the City Of Alexandria website www.ci.alexandria.mn.us > citydepartments > administration > administration /finance > Expenditures - MN, Stillwater & Selected Cities - 2008 city Popu- I Current Expenditures Total I Debt Service I Total Or in ot and all cities www.osa.state.mn.us Minnesota City Finances - 2008 Revenues, Expenditures & Debt jj W d t t o innesota - Office of the State Auditor Jan, 2010 Table 16 - Expenditures- Governmental Funds - All Cities - YEDec 31 2008 Stan Miller 611512010 he Birthplace of Minnesota �� lation General Public Streets Sani- Culture Housing & All Total Capital Principal Interest Expen- Govern- Safety & High- tation & Rec- Economic Other Current Outlay Pay- Pay- ditures ment Ways reation Development Expen- ments ments $' in millions * ditures Minnesota 4,315,655 $501.4 $1,278.9 $447.3 $27.0 $504.4 $414.1 $147.5 $3,320.6 $1,321.8 $601.2 $282.3 $5,525.8 8 Cities 158,676 17.53 39.06 17.46 0.20 16.09 6.49 3.83 100.66 32.82 16.42 5.17 155.07 Alexandria 12,415 1.696 2.844 1.383 0.013 1.203 0.488 0.785 8.412 5.832 1.500 0.453 16.197 Forest Lake 17,417 1.223 4.460 1.870 0.079 0.404 0.453 0.000 8.490 1.776 0.717 0.201 11.184 Hastings 22,491 2.140 6.408 2.085 0.000 2.450 0.408 0.236 13.728 6.007 3.790 1.183 24.708 Northfield 19,839 2.806 3.471 1.848 0.000 2.640 1.128 0.756 12.648 7.119 1.946 1.087 22.800 Red Wing 16 ,300 3.061 5.488 4.505 0.036 3.192 0.965 0.812 18.061 1.818 1.581 0.397 21.857 Stillwater 17,953 2.394 4.123 1.462 0.029 3.242 1.096 0.466 12.814 3.512 3.719 1.285 21.330 White Bear 1 24,679 1.226 4.677 1.004 0.000 0.594 0.322 0.773 8.596 5.549 1.750 0.286 16.181 Winona 27,582 2.984 7.584 3.307 0.043 2.362 1.628 0.000 17.908 1.209 1.420 0.274 20.811 per citizen ( derived from above ) Minnesota 4,315,655 116.18 296.34 103.65 6.26 116.88 95.95 34.18 769.43 306.28 139.31 65.41 1280.41 8 Cities 158,676 110.48 246.13 110.06 1.26 101.38 40.89 24.12 634.36 206.85 103.50 32.56 977.26 Alexandria 12,415 136.61 229.08 111.40 1.05 96.90 39.31 63.23 677.57 469.75 120.82 36.49 1304.63 Forest Lake 17,417 70.22 256.07 107.37 4.54 23.20 26.01 0.00 487.45 101.97 41.17 11.54 642.13 Hastings 22,491 95.15 284.91 92.70 0.00 108.93 18.14 10.49 610.38 267.08 168.51 52.60 1098.57 Northfield 19,839 141.44 174.96 93.15 0.00 133.07 56.86 38.11 637.53 358.84 98.09 54.79 1149.25 Red Wing 16 ,300 187.79 336.69 276.38 2.21 195.83 59.20 49.82 1108.04 111.53 96.99 24.36 1340.92 Stillwater 17,953 133.35 229.66 81.43 1.62 180.58 61.05 25.96 713.75 195.62 207.15 71.58 1188.10 White Bear 1 24,679 49.68 189.51 40.68 0.00 24.07 13.05 31.32 348.31 224.85 70.91 11.59 655.66 Winona 27,582 108.19 274.96 119.90 1.56 85.64 59.02 0.00 649.26 43.83 51.48 9.93 754.51 Or in ot and all cities www.osa.state.mn.us Minnesota City Finances - 2008 Revenues, Expenditures & Debt jj W d t t o innesota - Office of the State Auditor Jan, 2010 Table 16 - Expenditures- Governmental Funds - All Cities - YEDec 31 2008 Stan Miller 611512010 he Birthplace of Minnesota �� 200.00 180.00 160.00 140.00 120.00 c m N 100.00 U L tZ 80.00 60.00 40.00 20.00 General Government - Expenditures 2007 vs 2008 • 0.00 = M 1 8 Cities r -■r Minnesota 1\ he Birthplace of Minnesota J Forest Lake Winona White Bear Hastings Alexandria Red Wing Stillwater Northfield 400.00 350.00 Public Safety - 2007 vs 300.00 250.00 c m 200.00 U L Q to 61) 150.00 100.00 50.00 • 0.00 M M I / 8 Cities Minnesota he Birthplace of Minnesota }� Expenditures 2008 White Bear Stillwater Winona Red Wing Northfield Alexandria Forest Lake Hastings 300.00 Streets & Highways - Expenditures 250.00 2007 vs 2008 200.00 N 150.00 U L Q 100.00 50.00 0.00 8 Cities Minnesota he Birthplace of Minnesota I I -- --- I I Stillwater White Bear I 1 11 - 1 - 1 111111 Northfield Alexandria Red Wing Hastings Forest Lake Winona 250.00 Culture & Recreation - Expenditures 200.00 2007 vs 2008 150.00 c a� N U L Q N 100.00 609. 50.00 0.00 m m 8 Cities r Minnesota he Birthplace of Minnesota 1111 White Bear Alexandria Northfield Forest Lake Winona Hastings Stillwater Red Wing 90.00 Housing & Economic Development 80.00 2007 vs 2008 70.00 60.00 M C 50.00 m N r U L a 40.00 30.00 20.00 M - 10.00 0.00 8 Cities Hastings Alexandria Winona r Minnesota White Bear Forest Lake Northfield Red Wing he Birthplace of Minnesota Stillwater 1200.00 N U L Q Y 1000.00 800.00 600.00 400.00 200.00 0.00 m m 8 Cities Sr Minnesota he Birthplace of Minnesota Total Current Expenditures 2007 vs 2008 Forest Lake Northfield Alexandria White Bear Hastings Winona Stillwater Red Wing 500.00 450.00 400.00 350.00 300.00 a Q N *= 250.00 U L to 200.00 150.00 100.00 50.00 0.00 8 Cities Minnesota he Birthp ecl a of Minnesota Debt - New Capital Outlay 2007 vs 2008 Forest Lake Winona Red Wing Stillwater Hastings Alexandria White Bear Northfield 300.00 Debt Principal Payments 250.00 200.00 C N 150.00 U L Q 60 100.00 50.00 0.00 som smov isms 1 8 Cities Minnesota he Birthplace of Minnesota 2007 vs 2008 I I I I I Winona Red Wing Alexandria Stillwater Forest Lake White Bear Northfield Hastings 80.00 70.00 Debt Interest Payments 2007 vs 2008 60.00 50.00 m N 40.00 U L Q 30.00 20.00 10.00 0.00 M M 8 Cities r• Minnesota he Birthplace of Minnesota III 11 11111111111 Forest Lake Red Wing Hastings Stillwater Winona White Bear Alexandria Northfield 1600.00 Total Expenditures Current, Capital & Debt Service 1400.00 2007 vs 2008 1200.00 1000.00 c m N_ 800.00 U d Q. rn ` 600.00 400.00 200.00 0.00 mass mass imms mama m m m m m m m m m m m m m • 8 Cities White Bear Hastings Stillwater Red Wing r Minnesota Forest Lake Winona Northfield Alexandria he Birthplace of Minnesota Things to Consider Establish benchmarks in each category and measure annually •Review Stillwater benchmarks quarterly *Strive for reduced capital expenditures wxvanter he Birthplace of Minnesota �� Things to Consider (con't) • Do not build state aid into the budget — it is risky revenue •Obtain cost saving ideas from city staff • Explore tools such as CitiStat and IntelliGov Dashboard that allow close monitoring of key operations such as 311, 911, overtime hours, pot holes reported http://www.intelIigovsoftware.com/htmI/dashboard.htm 11 V he Birthplace of Minnesota �� Things to Consider (con't) Explore "shared services" with neighboring communities; an important tool to generate efficiencies and cost savings. •Explore collective purchasing Water he Birthplace of MinnesotI Benchmarking Committee 2010 Stan Miller Dick Paukert I w ater ha Birthplace of Minnesota �� RESOLUTION 2010 -104 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $826,400.49 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 20th day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -104 3D Specialties, Inc. Sign Supplies 894.88 45 Degrees Refund of Fire Inspection Fee 112.50 A -1 Maintenance, Inc. Lawn Care 4,969.70 Accessible Space Refund half of Permit 2010 -32 250.00 Ace Hardware Supplies 322.81 Action Rental, Inc. Concrete 171.00 Advanced Firefighter Response System FFRS & PAS Module 16.20 Advanced Sportswear Uniforms for Adult Leagues 2,966.33 AI's Coffee Company Coffee & Supplies 481.50 Amano McGann, Inc. Supplies for Parking Machines 262.72 Ancom Communication, Inc. Nylon Case and Minitor V Standard Charge 89.78 Aramark Uniform Services Uniforms, Mats & Mops 720.91 Aspen Mills Uniforms 73.34 Associated Bag Company Manila Tags plus White String 77.45 AT &T Telephone 110.19 Bank Plus Curve Crest Villas 1st Half 2010 TIF #2 16,579.79 Batteries Plus Batteries 419.48 BCA /CJDN Conference Quarterly connect chage 270.00 Berwald, Kathleen Mileage to PERA Training in St. Paul 22.00 Board of Water Commissioner Repair parts for repair at Echo lift station 210.62 Brines Bar and Restaurant Refund of Fire Inspection Fee 105.00 Bryan Rock Products, Inc. Cayuga Maintenance 973.57 Carquest Auto Parts Equipment Repair Supplies 318.51 Century Power Equipment Jackshaft Assy, Belt -V 185.55 Clark, Luann Cleaning at City Hall & Public Works 1,057.50 Cole Papers Can Liners, Maintenance Supplies 504.27 Creative Instinct Trading Cards David Wulfing and K -9 Buzz 133.00 Cub Foods Cleaning Supplies 5.24 Curb Masters, Inc. Project 5955 Stillwater Parking Ramp Inv 1,354.10 Daily Grind Refund of Fire Inspection Fee 25.00 Delta Dental Plan of Minnesota Dental Cobra July 2010 196.55 Diamond Products White and Yellow traffic line paint 1,191.44 Dionisopoulos Jeffrey Reimbursement for Work Boots 75.00 Domacin Wine Bar Refund of Fire Inspection Fee 25.00 Dougherty Funding LLC Terra Springs 2nd Half TIF #10 Note 1 & 2 197,599.05 Emergency Apparatus Maintenanc Vehicle Inspection Fire Vehicles 3,112.42 Ethel's Refund of Fire Inspection Fee 25.00 Ferguson Waterworks Sewer Line Repairs 167.20 Fury Motors Vehicle Repairs 478.53 Goodin Company Kit Pilot for Equipment Repair 72.10 Gopher State One Call, Inc. Billable Tickets 391.50 Graffiti Solutions, Inc. 12 Quarts of Graffiti Remover 400.79 Grand Garage c/o Kingwood Mgmt Refund of Fire Inspection Fee 135.00 Historic Courthouse Washington County Refund of Fire Inspection Fee 75.00 Holiday Credit Office Fuel 10.79 EXHIBIT " A" TO RESOLUTION #2010 -104 Hugo Feed Mill IKON Office Solutions Inland Securities Jahnke,Dwayn& Jake's on St. Croix Jefferson Fire & Safety, Inc. Kirvida Fire, Inc. Lake Elmo Bank L & D Sign L.T.G.Power League of MN Cities Insurance Trust Leo's Malt Shop Long Lake Villas Limited Partnership Mac Queen Equipment Inc. Magnuson Law Firm David Magnuson dba Maher, Becky Main St. Dental McGarry- Kearney Agency Inc. Menards Metropolitan Council Middle St Croix Watershed WMO Mill Antiques Minnesota Wanner Co. MN Dept. of Public Safety MN DNR Waters Newman Signs North Main Studio Northern Vineyard Northland Gas Equipment Oberlin, Jo Marie Office Depot OnSite Sanitation Paper Roll Products HITECH PAPER dba Paulson & Clark Engineering, Inc. Pfister, Richard H. Pogge, Michel Premier Glow Pulp Fashion, LLC Rick's 36 Automotive Service Riedell Shoes, Inc. River Market Sand Creek Group LTD Sherwin Williams Sign Source, Inc Spartan Promotional Group Sprint Page 2 Chain Saw and extra chains 432.79 Maintenance Agreement PW Copiers 47.20 Refund of Fire Inspection Fee 25.00 Reimbursement of Parking fee 3.00 Refund of Fire Inspection Fee 75.00 Bunker Gear & Tru Spec Pants 9,039.94 Repair Fire Vehicles 1,194.99 Curve Crest Villas 1st Half 2010 TIF #9 16,579.79 Repair Electrical at Band Shell, Meadowlark Park 1,424.48 Trimmer Head, Line 160.05 Home Insurance Worker's Comp 2,402.99 Refund of Fire Inspection Fee 37.50 Final Payment TIF #8 30,274.83 Repair Street Sweeper 705.04 Professional Services 7,064.33 Refund Teddy Bear Park 20.00 Refund of Fire Inspection Fee 50.00 Refund of Fire Inspection Fee 25.00 Repair Supplies 477.98 Wastewater Charge 118,390.29 2010 2nd Half Contribution 15,819.39 Refund of Fire Inspection Fee 135.00 Quickjet Adapter NY, Washer 37.33 Transfer Title Forfeiture 20.00 State Stream Protection & Improvement Ln 97,500.00 Horizontal blanks 410.24 Refund of Fire Inspection Fee 25.00 Refund of Fire Inspection Fee 105.00 5 Propane Tanks 1,036.04 Refund Freestyle Card 65.00 Office Supplies 845.00 Unit Rentals 2,742.55 Paper 80.16 Stillwater Municipal Parking Ramp 1,945.00 Final Payment TIF #8 7,306.89 Conference Registration, Hotel & Flight, Reimburse 1,222.48 Misc. Night to Unite 335.73 Refund Fire Inspection Fee 75.00 Repair 2007 Dodge Charger 111.24 Skates for Resale 303.98 Refund of Fire Inspection Fee 105.00 Refund of Fire Inspection Fee 75.00 Paint 39.59 Parking Ramp Building Facility Sign 2,111.00 Misc. Night to Unite 532.09 Cell Phone 76.88 EXHIBIT " A" TO RESOLUTION #2010 -104 Page 3 St. Croix Preservation, Inc. Lumber Barron Hotel 1st Half 2010 TIF1 & 10 5,224.44 St Johns Home Corp Refund of Fire Inspection Fee 50.00 Stillwater Country Club Refund of Fire Inspection Fee 52.50 Stillwater Rotary Club Membership Due 3rd Qtr 2010 182.50 Stillwater Towing Towing 2008 Chev Cobalt 133.59 Stillwater Township 2010 Annexation Payment 5,026.55 Streicher's Uniform shirts 1,234.59 Student Assurance Services Inc Refund of Fire Inspection Fee 105.00 Sun Newspapers Publications 625.32 SW /WC Service Cooperatives Health Insurance Cobra & Retirees 43,135.31 T.A. Schifsky & Sons, Inc. Asphalt sand mix and fine asphalt 1,327.79 The Bikery Repair Bike 22.75 Toll Gas & Welding Supply Acetylene 29.61 Tri -State Pump & Controls, Inc. Lift Station Repair 1,350.00 Univ of Minnesota Extension RDU 2 -2010 LPAT Plus Recertification Workshops 220.00 US Bank Paying Agent Fees 402.50 US Bank Lofts of Stillwater 1st Half 2010 TIF 10 135,464.40 USA Mobility Wireless, Inc. Pagers 46.70 Valley Bookseller Refund of Fire Inspection Fee 50.00 Veterans Memorial Maintenance Agreement Super Value 4 Vital Systems Refund of Fire Inspection Fee 105.00 Wachovia Securities Refund of Fire Inspection Fees 50.00 Washington County Assessment & Taxation Election Supplies 190.53 West Marine Refund of Fire Inspection Fee 75.00 Yeadon Fabric Dome,LLC Dome Repair 978.02 Yocum Oil Company Fuel 9,978.61 LIBRARY Ace Hardware Janitorial Supplies 460.73 Aramark Towel & Rug Service 63.21 Baker & Taylor Library Materials 1,421.12 Baker & Taylor 2 Reference Books 87.72 Beaudet, Michelle Event Preparation 74.60 Blocher, Carolyn Supplies, Mileage 43.47 BWI Children's Books 234.63 Drews, Hank YA Novel 10.00 MN Dept. of Education Reference Books 16.00 Peterson, Andy Event Preparation 14.21 Pioneer Press Subscription 234.00 Recorded Books Replacement CD's 13.90 Rosentreter, Hannah Event Preparation 28.42 Washington County Library Technology Support 16.36 Xcel Energy Utilities 4,379.24 Young,Pete Event Preparation 21.32 EXHIBIT " A" TO RESOLUTION #2010 -104 ADDENDUM Ancom Technical Center Ascension Episcopal Church B & B Products /Rigs & Squads Comcast County Materials Emergency Medical Products, Inc. Loffler Lofts of Stillwater Financing LLC MiclAmerica Technical & Environmental Services MN Dept of Transportation Napa Neopost Qwest Sprint Stillwater Motors Tousley Ford, Inc. Uniforms Unlimited, Inc. Usable Term Life Insurance Washington Conservation District Xcel Zayo Page 4 Repaired Minitor IV 105.15 Refund Park Deposit 100.00 Repair Squad Cameras 800.00 Telephone 399.80 Manhole Rings & Seals 1,628.92 Medical Supplies 117.06 Network /Comp. Support,Phone /Voice Downpym 6,056.20 Refund Design Review Fee 25.00 Cayuga Barge Project 5,585.14 Concrete Plant Inspections 51.36 Vehicle Repair Parts 100.87 Ink Cartridge 234.94 Telephone 673.59 Cell Phone 88.41 Vehicle Repair 57.46 Vehicle Repair Supplies 18.18 Taser 878.33 Term Life Insurance 406.32 Shared Educator, Quarterly Billings 720.50 Electricity, Gas 31,155.84 Telephone 541.68 TOTAL 826,400.49 Adopted by the City Council this 20th Day of July, 2010 �TaES Minnesota Department of Public Safety AAv r. _ Alrnhnl and C:amhling Fnforcement Division 444 Cedar St — Suite 133 St. Paul, MN 55101 -5133 (651)296 -9519 Fax (651)297 -5259 TTY (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED AX EXEMPT NUMBER ac,cM 6Et,r:t c,c d �/ As 49 / p 1/ /4 S REST ADDRESS n CI Y STATE ZIP CODE • hi A 114 -ST. P o . r3a x 9 / �T /U_1047%0e_ 47.4.4f_S07A � $ c1- NAME OF PERSON MAKING APPLICATION BUSINESS PHONE 4u - IQUG HOME PHONE I (GS /)'f o -0 1= caCCER (6S /) DATES LI UOR L BE §OLD / a TYPE OF ORGANIZATION OCLUBDOC HARITABLE DRELIGIOUS ❑OTHER NONPROF , Z . 7 !!;- OkGAWAT FFI E 'S NAME ADDRESS it, ,.4 .d L• O GANIZATION FFICER'S NAME ADDRESS V � A 4v;5 tit�JKE. ORG FFICER'S NAME Ko Sfc o P�tE /� ADDRESS 3a vac, Location where license will be used. If an outdoor area, describe rrE -�t CE O W /Trt G E QtT Ztk_�c Aar 40 idesT /Ca F+eer t Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service d.1 , w 0 /%o . N 0#J - c it Will the applicant carry liquor liability insurance? If so, the carrier's,name and amount of coverage. (NOTE: Insurance is not mandatory.) / �° APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES AT E.PAID P GNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol &Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS- 09079(6/ LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2010 -104 3D Specialties, Inc. Sign Supplies 894 45 Degrees Refund of Fire Inspection Fee 112.50 A -1 Maintenance, Inc. Lawn Care 3,366.56 Accessible Space Refund half of Permit 2010 -32 250.00 Ace Hardware Supplies 322.81 Action Rental, Inc. Concrete 171.00 Advanced Firefighter Response System FFRS & PAS Module 16.20 Advanced Sportswear Uniforms Jerseys for Adult Leagues 2,966.33 AI's Coffee Company Coffee & Supplies 481.50 Amano McGann, Inc. Supplies for Parking Machines 262.72 Ancom Communication, Inc. Nylon Case and Minitor V Standard Charge 89.78 Aramark Uniform Services Uniforms, Mats & Mops 588.36 Aspen Mills Uniforms 57.31 Associated Bag Company Manila Tags plus White String 77.45 AT &T Telephone 110.19 Bank Plus Curve Crest Villas 1st Half 2010 TIF #2 16,579.79 Batteries Plus Batteries 419.48 BCA /CJDN Conference Quarterly connect chage 270.00 Berwald, Kathleen Mileage to PERA Training in St. Paul 22.00 Board of Water Commissioner Repair parts for repair at Echo lift station 210.62 Brines Bar and Restaurant Refund of Fire Inspection Fee 105.00 Bryan Rock Products, Inc. Cayuga Maintenance 973.57 Carquest Auto Parts Equipment Repair Supplies 221.41 Century Power Equipment Jackshaft Assy, Belt -V 185.55 Clark, Luann Cleaning at City Hall & Public Works 1,057.50 Cole Papers Can Liners, Maintenance Supplies 504.27 Creative Instinct Trading Cards David Wulfing and K -9 Buzz 133.00 Cub Foods Cleaning Supplies 5.24 Curb Masters, Inc. Project 5955 Stillwater Parking Ramp Inv 1,354.10 Daily Grind Refund of Fire Inspection Fee 25.00 Delta Dental Plan of Minnesota Dental Cobra July 2010 196.55 Diamond Products White and Yellow traffic line paint 1,191.44 Dionisopoulos Jeffrey Reimbursement for Work Boots 75.00 Domacin Wine Bar Refund of Fire Inspection Fee 25.00 Dougherty Funding LLC Terra Springs 2nd Half TIF #10 Note 1 & 2 197,599.05 Emergency Apparatus Maintenanc Vehicle Inspection Fire Vehicles 3,112.42 Ethel's Refund of Fire Inspection Fee .25.00 Ferguson Waterworks Sewer Line Repairs 167.20 Fury Motors Vehicle Repairs 478.53 Goodin Company Kit Pilot for Equipment Repair 72.10 Gopher State One Call, Inc. Billable Tickets 391.50 Graffiti Solutions, Inc. 12 Quarts of Graffiti Remover 320.63 Grand Garage c/o Kingwood Mgmt Refund of Fire Inspection Fee 135.00 Historic Courthouse Washington County Refund of Fire Inspection Fee 75.00 Holiday Credit Office Fuel 10.79 EXHIBIT " A' TO RESOLUTION #2010 -104 Page 2 Hugo Feed Mill Chain Saw and extra chains 432.79 IKON Office Solutions Maintenance Agreement PW Copiers 47.20 Inland Securities Refund of Fire Inspection Fee 25.00 Jahnke,Dwayne Reimbursement of Parking fee 3.00 Jake's on St. Croix Refund of Fire Inspection Fee 75.00 Jefferson Fire & Safety, Inc. Bunker Gear & Tru Spec Pants 9,039.94 Kirvida Fire, Inc. Repair Fire Vehicles 1,194.99 Lake Elmo Bank Curve Crest Villas 1st Half 2010 TIF #9 16,579.79 L & D Sign Repair Electrical at Band Shell, Meadowlark Park 1,424.48 L.T.G.Power Trimmer Head, Line 160.05 League of MN Cities Insurance Trust Home Insurance Worker's Comp 2,402.99 Leo's Malt Shop Refund of Fire Inspection Fee 37.50 Long Lake Villas Limited Partnership Final Payment TIF #8 30,274.83 Mac Queen Equipment Inc. Repair Street Sweeper 705.04 Magnuson Law Firm David Magnuson dba Professional Services 7,064.33 Maher, Becky Refund Teddy Bear Park 20.00 Main St. Dental Refund of Fire Inspection Fee 50.00 McGarry- Kearney Agency Inc. Refund of Fire Inspection Fee 25.00 Menards Repair Supplies 458.53 Metropolitan Council Wastewater Charge 118,390.29 Middle St Croix Watershed WMO 2010 2nd Half Contribution 15,819.39 Mill Antiques Refund of Fire Inspection Fee 135.00 Minnesota Wanner Co. Quickjet Adapter NY, Washer 37.33 MN Dept. of Public Safety Transfer Title Forfeiture 20.00 MN DNR Waters State Stream Protection & Improvement Ln 97,500.00 Newman Signs Horizontal blanks 410.24 North Main Studio Refund of Fire Inspection Fee 25.00 Northern Vineyard Refund of Fire Inspection Fee 105.00 Northland Gas Equipment 5 Propane Tanks 1,036.04 Oberlin, Jo Marie Refund Freestyle Card 65.00 Office Depot Office Supplies 91.04 OnSite Sanitation Unit Rentals 2,742.55 Paper Roll Products HITECH PAPER dba Paper 80.16 Paulson & Clark Engineering, Inc. Stillwater Municipal Parking Ramp 1,945.00 Pfister, Richard H. Final Payment TIF #8 7,306.89 Pogge, Michel Conference Registration, Hotel & Flight, Reimburse 1,222.48 Premier Glow Misc. Night to Unite 335.73 Pulp Fashion, LLC Refund Fire Inspection Fee 75.00 Rick's 36 Automotive Service Repair 2007 Dodge Charger 111.24 Riedel[ Shoes, Inc. Skates for Resale 303.98 River Market Refund of Fire Inspection Fee 105.00 Sand Creek Group LTD Refund of Fire Inspection Fee 75.00 Sherwin Williams Paint 38.79 Sign Source, Inc Parking Ramp Building Facility Sign 2,111.00 Spartan Promotional Group Misc. Night to Unite 532.09 Sprint Cell Phone 76.88 EXHIBIT " A" TO RESOLUTION #2010 -104 Janitorial Supplies Page 3 St. Croix Preservation, Inc. Lumber Barron Hotel 1st Half 2010 TIF1 & 10 5,224.44 St Johns Home Corp Refund of Fire Inspection Fee 50.00 Stillwater Country Club Refund of Fire Inspection Fee 52.50 Stillwater Rotary Club Membership Due 3rd Qtr 2010 182.50 Stillwater Towing Towing 2008 Chev Cobalt 133.59 Stillwater Township 2010 Annexation Payment 5,026.55 Streicher's Uniform shirts 1,234.59 Student Assurance Services Inc Refund of Fire Inspection Fee 105.00 Sun Newspapers Publications 625.32 SW /WC Service Cooperatives Health Insurance Cobra & Retirees 43,135.31 T.A. Schifsky & Sons, Inc. Asphalt sand mix and fine asphalt 810.30 The Bikery Repair Bike 22.75 Toll Gas & Welding Supply Acetylene 29.61 Tri -State Pump & Controls, Inc. Lift Station Repair 1,350.00 Univ of Minnesota Extension RDU 2 -2010 LPAT Plus Recertification Workshops 220.00 US Bank Paying Agent Fees 402.50 US Bank Lofts of Stillwater 1st Half 2010 TIF 10 135,464.40 USA Mobility Wireless, Inc. Pagers 46.70 Valley Bookseller Refund of Fire Inspection Fee 50.00 Veterans Memorial Maintenance Agreement Super Value 4,347.00 Vital Systems Refund of Fire Inspection Fee 105.00 Wachovia Securities Refund of Fire Inspection Fees 50.00 Washington County Assessment & Taxation Election Supplies 190.53 West Marine Refund of Fire Inspection Fee 75.00 Yeadon Fabric Dome,LLC Dome Repair 978.02 Yocum Oil Company Fuel 9,978.61 LIBRARY Ace Hardware Janitorial Supplies 460.73 Aramark Towel & Rug Service 63.21 Baker & Taylor Library Materials 1,421.12 Baker & Taylor 2 Reference Books 87.72 Beaudet, Michelle Event Preparation 74.60 Blocher, Carolyn Supplies, Mileage 43.47 BWl Children's Books 234.63 Drews, Hank YA Novel 10.00 MN Dept. of Education Reference Books 16.00 Peterson, Andy Event Preparation 14.21 Pioneer Press Subscription 234.00 Recorded Books Replacement CD's 13.90 Rosentreter, Hannah Event Preparation 28.42 Washington County Library Technology Support 16.36 Xcel Energy Utilities 4,379.24 Young,Pete Event Preparation 21.32 (S a ter THE BIRTHPLACE �OOF MINNESOTA APPLICATION FOR PERMIT TO SELL Permit No 2010 -- 29 Location Lily Lake Park Organization Organization Type (Individual, For - Profit, or Non - Profit Individual First Name Brent Last Name Sharon Address 1209 Sterling Way Date of Birth: City Stillwater State MN Zip 55082 Mailing Address (if different than above) Daytime Phone 308 -4279 Other Phone Event (softball game, wedding, etc. Ball Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day Friday, July 23, 2010 Beginning Time 1:00 PM Ending Day Sunday, July 25, 2010 Selling of Beer 3 -2 W Ending Time 6:00 PM Selling of Beer (over 3 -2)* 0 Selling of Liquor* ❑ Selling of Wine* ❑ *Requires a temporary license through MN Liquor Control Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued 13 Approved by City Council on CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 - WEBSITE: wwwxi.stillwater.mn.us RESOLUTION 2010 -105 APPROVAL OF GRANT AGREEMENT FO9R MUNICIPAL RECYCLING GRANT DISTRIBUTION (2010 -11) BE IT RESOLVED by the City Council of Stillwater, MN that the grant agreement between County of Washington and the City of Stillwater, for municipal recycling as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign the agreement. Adopted by the Stillwater City Council this 20 day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 2010 -11 GRANT AGREEMENT FOR MUNICIPAL RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County ", and the City of Stillwater, 216 0 St N, Stillwater, MN 55082, hereinafter referred to as the "Grantee ". WHEREAS, the County desires to encourage and provide opportunities for residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS, the Washington County Board of Commissioners has budgeted funds to be used to further develop recycling projects in the County. NOW, THEREFORE, the parties hereto agree as follows: 1. Term: The term of the Agreement shall be from the date this Agreement is approved by the County to December 31, 2011. 2. The County's Obligations: The County will pay the Grantee an amount of up to $68,384.00 which is to be used for recycling program expenses in 2010 and 2011. Payment will be made in two installments, one in 2010 and one in 2011. The 2010 payment will be made within 60 days of execution of this Agreement and the 2011 payment will be made within 60 days of the county approving the 2011 Grant Application. 3. The Grantee's Obligations: a. The Grantee agrees to follow their 2010 (Exhibit A) and 2011 Municipal Recycling Grant Applications. b. The Grantee will use all recycling grant money received in 2010 and 2011 as a result of this Agreement, for base funding activities, recycling projects, incentive projects, and public education related to recycling, as indicated in Exhibit A. If all recycling grant funds are not used within the grant period, the Grantee must return unexpended funds to the County unless the County approves utilizing the unspent funds for recycling projects the following year. C. The Grantee shall sign and return this Agreement to the County by August 15, 2010. Failure to do so will result in a reduction or loss of grant funds. d. The Grantee will prepare and submit annual recycling reports to the County. The reports shall cover the time period from January I to December 31 and shall be submitted to the County by January 31 of the year following the reporting period. The annual reports will be made on a form provided by the County. Pursuant to Minnesota Statutes Sections I I5A.46 and I I5A.471, all waste -1- generated by city /township government activities (including city /town halls, public works buildings, parks etc.) shall be delivered to the Ramsey /Washington County Resource Recovery Facility in Newport for disposal. Failure to comply with this provision shall constitute a breach of this Grant Agreement. f. The parties agree that if the Grantee contracts or otherwise arranges for municipal solid waste hauling service on behalf of its residents and/or businesses and the Grantee issues bills for this service, the Grantee shall bill the County Environmental Charge (CEC) as a separate line item on the solid waste bill and shall make reasonable effort to collect the CEC. Exception to this provision is if the licensed hauler collected the CEC for the previous year. All County Environmental Charges collected shall be remitted to the County according to section 14.5 of Washington County Ordinance #178. Failure of the Grantee to comply with this provision shall constitute a breach of this Grant Agreement and will result in loss of Grant funds. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages and expenses which the County, its officers or employees may after sustain, incur, or be required to pay arising out of the Grantee's performance or failure to adequately perform its obligations pursuant to this Agreement. b. The Grantee further agrees that in order to protect itself as well as the County under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in force. 1. General liability insurance in the amount of $500,000 for bodily injury or property damage to any one person and $1,500,000 for total injuries or damages arising from any one incident as set forth in Minnesota Statutes §466.04. 2. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior notice thereof to the County. A Certificate of Insurance evidencing this coverage must be provided to the County before this Agreement is effective. Workers Compensation insurance as statutorily required. 5. Data Practices: All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota -2- Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 6. Condition Subsequent It is understood and agreed that in the event that reimbursement to the County from state sources is not obtained and continued at a level sufficient to allow the Grant, the obligations of each party hereunder shall thereupon be reviewed to determine the necessity of renegotiating all or parts of this Agreement. 7. Records Availability and Retention: Pursuant to Minnesota Statute Section 16C.05, Subd. 5, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Grantee agrees to maintain these records for a period of six (6) years from the date of termination of this Agreement. 8. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co- partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 9. Nondiscrimination: During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, sexual preference or orientation, disability, marital status, public assistance status, criminal record, creed or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 10. Firearms Prohibited: Unless specifically required by the terms of this contract, no provider of services -3- pursuant to this contract, including but not limited to employees, agents or subcontractors of the Grantee shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. 11. Noncompliance by Grantee: If the County finds that there has been a failure to comply with the provisions of this Agreement, the County may terminate the Agreement at any time following seven (7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the County's legal remedies to recover grant funds. 12. Termination: This Agreement may be canceled by either party upon thirty (30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd Street N, PO Box 6, Stillwater, MN 55082 -0006. 13. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. -4- IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. GRANTEE M. TITLE WASHINGTON COUNTY BY Chair, Washington County Board of Commissioners DATE FEDERAL ID # DATE DATE James R. Schug County Administrator Recommended for action: DATE Lowell Johnson, Director Department of Public Health And Environment ,...• • I • •'�i �T� ►VGA ►•� ' -5- Washington County Washington County Department of Public Health & Environment Verification of Compliance with Minnesota Statute 115.471 and 115A.46 As a condition of eligibility for 2010 and 2011 Washington County Recycling Grant funds, pursuant to Minnesota Statutes 115A.46, subd. 5 and I I5A.471, all waste generated by city /township government activities, including, but not limited to city /town halls, public works buildings, parks, etc., and waste which is managed through a contract, must be managed in accordance with the County's Solid Waste Management Plan and delivered to the Ramsey /Washington County Resource Recovery Facility in Newport for disposal. Failure to comply with this provision shall constitute a breach of the Municipal Recycling Grant Agreement. I (name) (Title) for the Municipality of (City /Twp) , MN verify that said municipality currently, and will through the length of the agreement, comply with Minnesota Statutes I I5A.46, subd. 5 and 115A.471 by delivering all waste generated by municipal activities and contracts /agreements to the Ramsey /Washington County Resource Recovery Facility. In the space below, please provide the name of your municipal solid waste provider(s). Grant Applicant Signature Title Date (City /Twp) RESOLUTION 2010 -106 APPROVAL TO ENTERING TO PARTICIPATING MEMBER CITY AGREEMENT WITH CBIZ BENEFITS & INSURANCE SERVICES, INC. BE IT RESOLVED by the City Council of Stillwater, MN that the Participating Member City agreement between CBIZ Benefits & Insurance Services, Inc. and the City of Stillwater, as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign the agreement. Adopted by the Stillwater City Council this 20"' day of July, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk PARTICIPATING MEMBER CITY AGREEMENT ( "Member City "), a city and member of an alliance of cities ( "Alliance ") is utilizing the services of CBIZ Benefits & Insurance Services, Inc. ( "CBIZ ") and from time to time participating in the Request for Proposals (RFP) process for insurance products. Member City acknowledges that CBIZ is the exclusive Broker responsible for the completion of the RFP process and is the exclusive Broker of Record for the policies issued by the insurance carrier(s) selected for the Alliance's products. Member City acknowledges that by participating in the Alliance, Member City may be eligible for premium rates that may or may not be less than those that can be obtained as a non - participating city and therefore agrees to the following terms: CBIZ is responsible for the distribution of RFP's to various insurance carriers to solicit proposed rates for various group insurance products. Member City agrees that if the response to the RFP produces a better contract than what Member City currently has or will have at renewal (if known at the time of issuance), Member City will continue its participation in the Alliance as outlined within the RFP responses and/or the final negotiations with the insurance carrier, unless the Member City, at its discretion, reasonably determines its existing contract is more suitable for Member City. 2. Member City agrees that once it elects to participate in the group insurance contract it must remain a member of the Alliance for the duration of the group insurance contract, or as otherwise required or permitted by law. 3. Member City understands that, as the exclusive Broker for the Alliance group insurance programs, any consulting fees paid to or any compensation received by CBIZ in connection with Alliance group products are vested in CBIZ for the duration of the negotiated contract and said fees and compensation are not transferable to another agent or agency. If Member City terminates its membership in the Alliance for any reason, the consulting fees and compensation will continue to be paid to CBIZ until the termination of the current negotiated contracts with the insurance carrier(s), so long as Member City maintains its insurance coverage with said insurance carriers during the term of the current negotiated contracts. 4. Member City acknowledges that in addition to the fees paid by each member city of the Alliance, CBIZ may receive one or more other forms of compensation from an insurance carrier for the policies purchased, said compensation to be fully disclosed by CBIZ to the Alliance and the member cities and may include overrides, commissions, direct fees, etc. 5. Member City understands that in the event it terminates its membership in the Alliance at any time throughout the term of the negotiated contract(s), the Member City's premium rates may increase and any rate guarantees may no longer be extended to Member City. 6. Member City acknowledges that it will become familiar with the processes and procedures utilized by CBIZ during the RFP process. Member City agrees that during the RFP process and for the duration of any negotiated contract(s), it will not disclose or use any information regarding this process for any purpose that will cause harm to the integrity of the Alliance and /or the rates paid by the other member cities or for any purpose other than as required by law or consistent with Member City's operating procedures. 7. Member City acknowledges that damage will result to other member cities from any violation of this Agreement. By signing below, Member City agrees to comply with the terms stated above. MEMBER CITY By Title Date Memorandum Date: July 16, 2009 To: Mayor and City Council Members Cc: City Administrator Larry Hansen From: Chief John Gannaway Subject: Youth Service Bureau Donation If you recall, late last year the Police Department offered to donate $5,000 to the Youth Service Bureau from the Police Department Forfeiture Fund. This expenditure was approved by the Department's Forfeiture Fund Committee. In searching through Council Meeting records, the donation was approved, but no formal action was taken. The Police Department is requesting you approve this donation via the Consent Agenda. RESOLUTION 2010 -107 APPROVAL OF DONATION TO YOUTH SERVICE BUREAU WHEREAS, a donation from the Police Department's Forfeiture Fund was approved by the Department's Forfeiture Fund Committee. BE IT RESOLVED, by the Stillwater City Council hereby approves the donation of $5,000 to the Youth Service Bureau. BE IT FURTHER RESOLVED that the funds for this donation will come from the Police Department Forfeiture Fund. Adopted by the Stillwater City Council this 20 day of July 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ter H _ . ._ . B:A(HPLAC: 4f MINNESN':A I Ili V.] '11 • Community Development Department To: City Council From: Michel Pogge, City Planner Date: Friday, July 16, 2010 Re: Case 2010 -20 A variance to construct a new building addition below the regulatory flood protection elevation Message: The applicant continues to work out final detailed related to state required flood protection measures for the addition to the building at 229 Main St S. Since this was a published public hearing, the item should be opened and tabled to your July 27 2010 meeting. Staff Recommendation Open and table the public hearing to the July 27, 2010 City Council meeting. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater - 216 N. 4 1 h Street - Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge@ci.stillwater.mn.us ��illw ater Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 7/16/2010 Re: Art Reach Alliance — Special Event — Change of Location The Art Reach Alliance has requested a change of venue for their Art in the Park event which is planned to be held on Saturday, August 14 from 11am -6pm. The event was approved by Park Board and Council to be held in Lowell Park. They now would like to hold the event on the lawn at the Library. (The library has approved the event). There will be vendors and performers using a sound system. The performers range from dance groups to drummers. This is a family event. The request has been circulated to staff and the Police Chief's comment is that the Police Department has no issues with the event; however event will need to insure legal parking which could get quite congested and trigger neighborhood resident complaints. Also thought that assistance may be needed at the crosswalk on 4th Street. City Administrator Hansen felt that the event is more conducive to remain at Lowell Park rather than the front lawn of the Library because it would have an impact on the residents of the neighborhood. TO: Stillwater City Council FROM: ArtReach St. Croix 224 N. 4th St. Stillwater, MN 55082 SUMMARY OF USAGE OF STILLWATER PUBLIC LIBRARY OPEN SPACE: Art in the Park Event specifics: Date: Saturday, August 14th Time: 12:00 pm - 4:00 pm Location: Stillwater Public Library front lawn - West entrance on North 4th Street Type of event: Family art festival Expected attendance: 400 people Introduction Each year, ArtReach St. Croix (formerly ArtReach Alliance) organizes a free family art event for members of the Stillwater community and its surrounding areas. Art in' the Park promotes community involvement by bringing people together in a common area while fostering creativity. This free art event invites people of all ages to come experience the fun and excitement of making and experiencing art. The natural setting of Stillwater's open space inspires children and adults alike to make art a meaningful part of the St. Croix Valley community. Our goal with this event is to promote the arts and community involvement by providing an opportunity to get creative and connect locals with the arts. Location Change In the past, Art in the Park has been held at Pioneer Park. This year, that location was unavailable for use on the required date. ArtReach St. Croix would like to move the location of Art in the Park to the Stillwater Public Library to be closer to, and raise awareness of, ArtReach's new art center located on North 4th Street. ArtReach's building will be open to the public the day of the event, as will the library. Activities will be held on both lawns. Parking /Traffic Parking for the event will utilize the spaces available at the site, in addition to these locations: 1) Stillwater Public Library parking ramp, 2) street parking available on both sides of North 4th Street, 3) public parking lot at City Hall, if available on weekend day of event. ArtReach will provide signage to direct traffic to parking locations for the event. Experience from past years indicates that attendees come and go throughout the afternoon. Also, since this is a community event that primarily attracts families from the Stillwater area, ArtReach expects that many families will walk to the event. The central location of the library provides easy access for attendees in the area, therefore the same number of cars as attendees is not expected. A crossing guard, who will ensure the safety of children going between the Public Library and ArtReach St. Croix's building, will monitor the marked crosswalk on North 4th Street. The crossing guard will wear any required reflective material on his /her person, and will assist children in getting across the street safely. Would it be possible to obtain signage similar to other downtown Stillwater crosswalks that warns drivers to watch for pedestrians? Sound Art in the Park will feature local performers on a stage. The stage will be set up so the speakers will de directed away from any residential buildings - to the South /West /South West. The P.A. system will be used to play accompanying music for dancers, such as Valley Dance and the St. Brenden Isle Irish Dancers. The P.A. system will also be used for a Jug Band, a group of elderly performers from the Good Samaritan living community. The P.A. will start being used at 1:30 pm, and all sound' system usage will be completed by 4:00 pm. The sound system will not be used to blast any inappropriate music, or be used at an unnecessary level. This is a family event, and the sound and /or music will be kid - friendly and at a level respectful to the surrounding residential homes. Other workshops /demonstrations that use sound (music lessons, mini workshops) will not use any sound amplification system. They will not be held in close proximity to residential homes. Summary of Activities /Performers /Demonstrations Expected at Event • Steamroller printmaker, sponsored by ArtOrg o For use on library's main sidewalk, approaching front doors • Mask - making • Mini dance workshops • Dance performances by local dance studio • Face painting • Mini African drumming workshops • Music lessons • Fish prints, sponsored by the National Park Service • Paper puppet- making • Other hands -on, art - making stations To house the art - making stations, each will have a tent set up on the library's lawn. In past years, Art in the Park has had about 10 tents on location. Conclusion The decision to move Art in the Park from previous locations to the Stillwater Public Library was made to provide the best possible environment for children and their families, and to utilize ArtReach St. Croix's new space and building. ArtReach will abide by the City's rules and regulations on the use of open space, and will do whatever possible to make this a fun event for children and their families. Contact information: ArtReach St. Croix 224 N. 4th St. Stillwater, MN 55082 Phone: 651 - 439 -1465 Website: www.artreachstcroix.org Katie Tomten, Youth Programming Intern - Art in the Park Coordinator Phone (cell): 612 - 251 -2002 Email: kmtomten @csbsju.edu Jessica Pack, Executive Director, ArtReach St. Croix Phone (office): 651 - 439 -1465 Email: Jessica @artreachalliance.org lllW l e 216 North 4 Street Stillwater, MN 55082 telephone: 651 - 430 -8800 Pax: 651 - 430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INM PLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: APPLICANT INFORMATION (Please Print on Application) Organization: 24ij Il�yik. Type of Organization: _ Non -Profit For-Profit or Profit Contact Person: Email Address: �IGVtQ,r rc �eLOU�•IQ.�• 0 Address: Daytime Phone Z ,, /V , 6� , Cit State Zip a Z ( — L/3 1 71. 1- Alternate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) S � u � Date(s) of Event: I b 11 t'O !I ! Hours of Event: � � � • ri� / —�:dr7 a✓167� 'q:60-44-'&Q I (Special Events conducted after 10:00 p.m. require Council approval of _.-- -,Xari9,npe to the noise ordinance) If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) Estimated number of people to attend: The following information is required for consideration (Check next to Items pertaining to your event. If not applicable — please put "NIA" in the space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee V Map (Required for all events) — attach to application Parking Impact (Required for all events) - Describe in detail: Oyk— (Continued on Back) Proposed Location of Event (be specific): —A(zi // pecial Signage — 0 Approval Letter from Property Owner if on Private Property (attach to application) l _�endors will be present at the event (SEE ATTACHED) 1 -Tents or Membrane Structures Size j V \ n Locatio Exiting Points /° Cooking Operations Propane Deep Fat Frying Open Flame or Burning Operations Describe: Water Activities (River /lakes) River /Lake Name: EMS Needs _EMT Standby Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 -351 4900) to arrange for an officer. .. Restrooms (Portable) —Applicant to pay for restrooms —Contact Public Works to arrange —651-275-4100 �ive Entertainment— Describe type of Music : — ]P �1!/ Utiuu�1G ��i�1ilY,+` D AC44),� _ /Advertisement of Event — Describe Level of Promotion/Advertisement ?bV-e Re Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES (if applicable) Other Fees: Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 PRE - LETTING STATE OF MINNESOTA SERVICES DEPARTMENT OF TRANSPORTATION SECTION COOPERATIVE CONSTRUCTION AGREEMENT Mn /DOT AGREEMENT NO. 97330 -R S.P. 8214 -114Q (T.H. 36 =045) State Funds The State of Minnesota Department of Transportation, and The City of Stillwater Re: City bid -based lump sum payment for Shoddy Mill & Warehouse Building water main and sanitary sewer construction by the State adjacent to T.H. 36 AMOUNT ENCUMBERED None) ESTIMATED AMOUNT RECEIVABLE $17,928.00 THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Stillwater, Minnesota, acting by and through its City Council, hereinafter referred to as the "City ". 1 97330 WHEREAS, the State is about to perform Shoddy Mill and Warehouse building relocation construction from the site located along Stagecoach Trail North in the City of Oak Park Heights to the Terra Terminal site adjacent to Trunk Highway No. 36 at Milepost 204.77 within the corporate City limits in accordance with State plans, specifications and special provisions designated as State Project No. 8214 -114Q (T.H. 36 =045); and WHEREAS, at the request of the City, the State included in its contract City owned sanitary sewer and water main facilities for the relocated Shoddy Mill and Warehouse buildings; and WHEREAS, the City has expressed its willingness to participate in the costs of the City owned sanitary sewer and water main facilities construction and associated construction engineering in a lump sum amount as hereinafter set forth; and WHEREAS, the City owns and operates the Terra Terminal site and will issue the State a zero dollar "Permit to Construct" allowing the State to perform the Shoddy Mill and Warehouse Building relocation construction on to the Terra Terminal site; and WHEREAS, Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with„and cooperate with any governmental authority for the purpose of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - CONSTRUCTION BY THE STATE Section A. Contract Award The State shall advertise for bids and award a construction contract to the lowest responsible bidder for State Project No. 8214 -114Q 2 97330 (T.H. 36 =045) in accordance with State plans, specifications and special provisions which are on file in the office of the Commissioner of Transportation at St. Paul, Minnesota, and are incorporated into this Agreement by reference. Section B. Direction and Supervision of Construction The State shall direct and supervise all construction activities performed under the construction contract, and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction shall be performed in compliance with the approved plans, specifications and special provisions. Section C. Plan Changes, Additional Construction, Etc. The State shall make changes in the plans and contract construction, which may include the City cost participation construction covered under this Agreement, and shall enter into any necessary addenda, change orders and supplemental agreements with the States contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. The State District Engineers authorized representative will inform the appropriate City official of any proposed addenda, change orders and supplemental agreements to the construction contract that will affect the City cost participation construction covered under this Agreement. The City may request additional work or changes to the work in the plans as part of the construction contract. Such request shall be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the project, the State will cause the additional work or plan changes to be made. 3 97330 Section D. Satisfactory Completion of Contract The State shall perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. Acceptance by the State of the completed contract construction shall be final, binding and conclusive upon the City as to the satisfactory completion of the contract construction. ARTICLE II - INSPECTION BY THE CITY The City cost participation construction covered under this Agreement shall be open to inspection by the City. If the City believes the City cost participation construction covered under this Agreement has not been properly performed or that the construction is defective, the City shall inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the City are not binding on the State. The State shall have the exclusive right to determine whether the State's contractor has satisfactorily performed the City cost participation construction covered under this Agreement. ARTICLE III - BASIS OF PAYMENT BY THE CITY Section A. SCHEDULE "I" A Preliminary SCHEDULE "I" is attached and incorporated into this Agreement. The Preliminary SCHEDULE "I" includes all anticipated City cost participation construction items and the construction engineering cost share covered under this Agreement, and is based on engineer's estimated unit prices. Section B. City Cost Participation Construction The City shall, at the 100 percentage rate, participate in the Shoddy Mill and warehouse sanitary sewer and water main construction to be performed at the Terra Terminal site adjacent to Trunk Highway No. 36 within the corporate City limits under State Project No. 8214 -114Q 4 97330 (T.H. 36 =045). The construction includes the City's proportionate share of item costs for mobilization and traffic control. Section C. Construction Engineering Costs The City shall pay a construction engineering charge in an amount equal to 8 percent of the total cost of the City participation construction covered under this Agreement. Section D. Plan Changes, Additional Construction The City shall share in the costs of construction and City requested change orders and supplemental necessary to complete the City cost participation covered under this Agreement, including any City work and plan changes. Etc. contract addenda agreements that are construction requested additional The State reserves the right to invoice the City for the cost of any additional City requested work and plan changes, construction contract addenda, change orders and supplemental agreements, and associated construction engineering prior to the completion of the contract construction. ARTICLE IV - PAYMENT BY THE CITY Section A. Estimate and Advancement of the City's Cost Share It is estimated that the City's share of the costs of the contract construction plus the 8 percent construction engineering cost share is the sum of $17,928.00 as shown in the attached Preliminary SCHEDULE "I ". Upon award of the construction contract the State shall prepare a Revised SCHEDULE "I" based on construction contract unit prices. After the following conditions have been met, the City shall advance to the Commissioner of Transportation the City's full and complete lump sum cost share as shown in the Revised SCHEDULE " I " : 5 97330 1. Execution and approval of this Agreement and the State's transmittal of it to the City along with a copy of the Revised SCHEDULE "I ". 2. Receipt by the City of a written request from the State for the advancement of funds. Section B. Final Payment - Additional City Requested Work Upon completion and acceptance of the contract construction and upon computation of the final amount due the State's contractor, and only if additional work has been requested by the City in accordance with Article I, Section C. of this Agreement, the State shall prepare a Final SCHEDULE "I" and submit a copy to the City. The Final SCHEDULE "I" shall be based on final quantities of any additional City requested cost participation construction items and the construction engineering cost share due to additional requested work. The computation by the State of the amount due from the City shall be final, binding and conclusive. ARTICLE V - GENERAL PROVISIONS Section A. Maintenance by the City Upon completion of the storm sewer facilities construction, including pond construction, the City shall provide for the proper routine maintenance of those facilities, without cost or expense to the State. Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation and ice from structures, grates and pipes, repair of minor erosion problems, and minor structure and pipe repair, and any other maintenance activities necessary to preserve the facilities and to prevent conditions such as flooding, erosion, sedimentation or accelerated deterioration of the facilities. C• 97330 Upon completion of the City -owned utilities construction, the City shall provide for the proper maintenance of those utilities, without cost or expense to the State. Section B. Future Responsibilities - Bill of Sale Upon completion of the Shoddy Mill and Warehouse Building relocation construction on the Terra Terminal Site, the City shall thereafter accept full and total responsibility and all obligations and liabilities arising out of or by reason of the use, operation, maintenance, repair and reconstruction of all of the facilities a part thereof constructed hereunder, without cost or expense to the State. Section C. Shoddy Mill and Warehouse Bill of Sale To City The City shall take possession by bill of sale of the Shoddy Mill and Warehouse from the State. The possession transfer will follow the relocation of the structures from Oak Park Heights, MN into the City of Stillwater. Section D. Examination of Books, Records, Etc. As provided by Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices of each party relevant to this Agreement are subject to examination by each party, and either the legislative auditor or the state auditor as appropriate, for a minimum of six years from final payment. Section E. Claims Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes 7 97330 Section 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Section F. Agreement Approval Before this Agreement becomes binding and effective, it shall be approved by a City Council resolution and executed by such State and City officers as the law may provide in addition to the Commissioner of Transportation or their authorized representative. ARTICLE VI - AUTHORIZED AGENTS The State's Authorized Agent for the purpose of the administration of this Agreement is Maryanne Kelly - Sonnek, Municipal Agreements Engineer, or her successor. Her current address and phone number are 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155, (651) 366 -4634. The City's Authorized Agent for the purpose of the administration of this Agreement is Larry Hansen, City Administrator, or his successor. His current address and phone number are 216 Fourth Street North, Stillwater, MN 55082, (651) 430 -8801. 97330 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. CITY OF STILLWATER By Date By — Title Date DEPARTMENT OF TRANSPORTATION Recommended for approval: By District Engineer Mayor Approved: By State Design Engineer Date Approved as to form and execution: By Date contract Management COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By Date 01 CITY OF STILLWATER RESOLUTION IT IS RESOLVED that the City of Stillwater enter into Mn/DOT Agreement No. 97330 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State of the City's share of the costs of the Shoddy Mill and Warehouse water main and sanitary sewer construction to be performed at the Terra Terminal Site located adjacent to Trunk Highway No. 36 within the corporate City limits under State Project No. 8214 -114Q (T.H. 36 =045). IT IS FURTHER RESOLVED that the Mayor and the are (Title) authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Stillwater at an authorized meeting held on the day of 2010, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of 2010 Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) Water main and sanitary sewer construction to start approximately September 7, 2010 under State Contract No. with located at the Terra Terminal site adiacent to T.H. 36 in the Citv of Stillwater (.l "i.- X ; C:VaI Ya9.Kl "1l1YA11VPi From Sheet No. 2 16,600.00 Subtotal ,$ =1000.00 Construction Engineering (8 %) 1,328.00 II (1) Amount of advance navment as described in Article . Section . of the agreement (Estimated amount) II -1- 12345 ITEM ' S P: 8214 -114Q: _ UNIT QUANTITY, ', UNIT PRICE; . COST NUMBER ,,.. 2021.501 MOBILIZATION LUMP SUM 0.02 70,000.00 1,400.00 2105.602 COMMON EXCAVATION CU YD 250.00 10.00 2,500.00 2503.511 4" PVC PIPE SEWER LIN FT 50.00 30.00 1,500.00 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1.00 1,000.00 1,000.00 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1.00 1,000.00 1,000.00 2504.602 INSTALL WATER SERVICE SYSTEM EACH 1.00 4,000.00 4,000.00 2506.602 INSTALL MANHOLE EACH 1.00 5,000.00 5,000.00 2563.601 TRAFFIC CONTROL LUMP SUM 0.02 10,000.00 200.00 TOTALI 16,600.00 (1) 100% CITY $16,600.00 Spa Historical Context: The Bergsteins emigrated from Europe in 1880, during a time when many Jews were emigrating from Eastern Europe. Moritz was born in Germany and his wife Bertha was born in Bohemia. Moritz Bergstein owned and operated a salvage business and as one of the early environmentalists he recycled waste paper, rags, scrap metal, and wood shavings. He built a machine that tore up the rags and employed several women to fabricate mattresses. Later, Moritz entered into a partnership with his brother, Ignatz, to form a mattress making firm. There were few Jewish settlers in Minnesota in its pioneer days, so the story of the Bergsteins provides insight into early Jewish life in Minnesota. While many Jewish immigrants dealt in used goods and recycled materials, the Bergsteins were atypical because they lived in a town distant from other Jews, engaged in light manufacturing, owned property soon after they moved to Minnesota, and hired non - Jewish workers. Both the Shoddy Mill and Warehouse are listed on the National Register of Historic Places. This is an image of the buildings incorporated into the park that is part of the loop trail system for the St. Croix River Crossing Project. Moritz Bergstein Shoddy Mill and Warehouse: 7/13/10 2006 Supplemental Final Environmental Impact Statement ( SFEIS) BACKGROUND: During the SFEIS stage of the St. Croix River Crossing Project, a Memorandum of Agreement (MOA) was finalized to address the project's impacts on the known historical and archeological resources within the area of potential effect. For a full description of those individual historical /archeological resources, please see chapter 11 of the SFEIS at http: / /www. dot. state.mn.us/ metro / protects /stcroix /pdfs /sfeis2006 /Full %20Chapters /Chapters /StCr oixSFEIS Chll.pdf Chapter 11 describes the determination of effect on each of the historical /archeological resources and if necessary, the appropriate mitigation of that effect. One of the historical /archeological resources is the Shoddy Mill and Warehouse on page 11 -14. (The MOA has the same documentation on page 12 for the Shoddy Mill and Warehouse at http:/ /www. dot. state.mn.us / metro /projects /stcroix /pdfs /sfeis2006 /Full /`20Chapters /Appendices /St CroixSFEIS AppendixG.pdf ) Since 2006, MnDOT has been implementing a number of mitigation items, including the relocation of the Shoddy Mill and Warehouse. Agency coordination meetings between MnDOT, the City of Stillwater, NPS and MnDNR have developed this relocation project. MnDOT is currently planning a August 2010 letting to relocate the Shoddy Mill and Warehouse buildings to the site as proposed in the City of Stillwater's 2006 Proposed Site Assessment report. MnDOT maintains information on the Shoddy Mill and Warehouse Relocation Project on the project website at: http:/ /www. dot. state.mn.us / metro /projects /stcroix /documents mill html Shown below are the Shoddy Mill and Warehouse buildings in their existing location. c - 1 .ter THE BIRTHPLACE OF MINNESOTA February 9, 2010 Scott A. Humrickhouse Director, DNR West Central Region 1300 W Clairemount PO Box 4001 Eau Claire WI 54702 -4001 Dear Mr. Humrickhouse: Almost a year ago the City of Stillwater approved three variances that would accommodate the relocation of two buildings referred to as the "Bergstein warehouse" and the "Shoddy Mill ". These two historic buildings are currently located within the footprint of improvements planned for the new St. Croix River Crossing. Given the historic nature of the two structures, the mitigation plan for the bridge project proposed to relocate the structures rather than demolish them. The January 22, 2010 letter from the Lower St. Croix National Scenic Riverway's Partnership Team to the Lower St. Croix Management Commission questions the City's decision to grant the variances. The letter states: "Our concern is the City granted itself three variances without documenting the specific justification for granting of the variances." The City respectfully disagrees with the Partnership Team's position. the City finds that the justification is well documented. The public record for this case includes not only the Planning Commission and City Council discussions, as noted in the Partnership Team's letter, but also those of many years of multiple agency meetings devoted to the St. Croix River Crossing Project. It includes, for example, Environmental Impact Statement documentation and inter - agency Memoranda of Agreement. The- voluminous public record on - this project offers at-least the following justification for the variances: 1. Search for sites ended with the Stillwater Barge Terminal Property after all other alternate sites were eliminated. o On April. 6, 2005 MnDOT sent letters of interest to the Cities of Oak Park Heights, Stillwater, Bayport; Washington County Historical Society; Stillwater Heritage Preservation Commission; and the Jewish Historical Society of the Upper Midwest; and other parties to identify a new owner, a new site, and a suitable use for this historic property. As per consultation with the State Historic 'Preservation Office (MnSHPO) the relocation requirements for the Shoddy Mill buildings included that the new site and use for the buildings CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 -430 -8800 • WEBSITE: www.b.stillwater.mn.us - maintain, and not detract from, the National Register character- defining features of the property; that the new location be in the near vicinity of the original site; and that the new site must include an appropriate setting for the buildings. The original setting of the buildings is on a two lane road with no shoulders with a former spur crossing to the mill buildings. The yard between the buildings is gravel and the general site is rustic, if not rural, with volunteer trees. The buildings were semi - industrial at the time of significance. MnDOT marketed the historic property for two months during April -May of 2005. Two offers were received during that period and ultimately one party, the City of Oak Park Heights, remained interested. o Three sites were identified with the help of the City of Oak Park Heights: 1. A site on the southeast corner of Stagecoach Trail and 59" Street N. 2. A site off Penrose north of 56 Street 3. Cover Park between 58"' and 59 Streets o Sites 1 and 2 were visited by MnDOT and Oak Park Heights Council member Mary McComber in the spring of 2005. Although Site 1 was on Stagecoach Trail not far south of the old site, it had a heavy slope to the east and south and it was relatively small. Site 2 had recently seen a fire that cleared the buildings on the site. It was later determined by the landowner that it would be re- developed. Cover Park (site 3) was visited on August 8, 2005 by City Administrator Eric Johnson of Oak Park Heights, the National Register Historian of the State Historic Preservation Office, and MnDOT. It was determined that the site would not provide the appropriate site for the historic buildings, being relatively cramped and being located in an urban block. o In the late fall of 2005, after viewing all of the sites and in consultation with the MnSHPO, it was decided that the former Terra Terminal site in Stillwater provided the best setting for the Shoddy Mill buildings for several reasons: It best replicates the original site between the St. Croix River and the railroad (the Shoddy Mill site faced, and was served by, a spur line). The Terra site is located in what has historically been a semi - industrial area, away from the formal residential neighborhoods and street grid of Stillwater. The site is also larger than the alternative sites and has a similar rustic setting with volunteer vegetation on the site. The site is also off the regular routes of traffic. The gravel road and former rail corridor at the Terra Terminal site run on the same (west) side as the original site and the buildings have adequate room to be situated in the original relationship to each other and the road and railroad. The City of Stillwater agreed to provide a host site for the buildings at the Terra Terminal Building location. The proposed use would be as a bicycle /pedestrian wayside rest for the loop trail. The use would help retain the rustic nature of the new site through time and should not require significant changes to the buildings to make them useful. 2. To avoid impacting the Stillwater South Main Street Archaeological District, the two Bergstein buildings needed to be located outside of that Archaeological District. The northern boundary of that District is more or less synonymous with the south wall of the former Terra Terminal Building. 3. Even if it were acceptable to disturb archaeological resources by locating the Bergstein buildings within the Stillwater South Main Street Archaeological District, to do so would have required considerably more fill to elevate the buildings out of the St. Croix River's 100 year flood plain than would locating the buildings on the Terra Terminal Building location. 4. The former Terra Terminal Building site is already a disturbed site. However, through the relocation project, the environmental concerns are being mitigated. This will improve not only the water quality but visual quality of the St. Croix River Valley as well. Based upon two environmental assessments completed for MnDOT, the following items were identified as needing mitigation: • The Terrra Terminal Building has Class II siding (contains asbestos) that needs to be removed and disposed of properly. ■ This was completed with demolition of the Terra Terminal Building. • The shoreline rip -rap contains Category 11 siding and floor tile from the Terra Terminal Building that needs to be removed and disposed of properly. ■ This is being addressed in two stages. That which could easily be removed was removed when the building was demolished. The remainder will be removed under contract with MnDOT prior to relocating the Bergstein buildings. • Top soil in the immediate vicinity of the building contains asbestos from the Class II siding, and on the south side of the building the top soil also contains a Class I "tar like substance ". ■ These regulated materials will be mitigated by removing the top 12" of soil around the building and properly disposing of it prior to moving the Bergstein buildings to the site. • 40 yards of railroad ties are buried just west of the Terra Terminal Building. ■ These will be removed and properly disposed of prior to relocating the Bergstein buildings. • Nitrates elevated slightly above the MDA limits were found in the soil at two locations immediately adjacent to the Terra Terminal Building. ■ These contaminated soils will be removed and properly disposed of prior to relocating the Bergstein buildings. 5. If the Bergstein buildings needed to be located in the general vicinity of the footprint of the former Terra Terminal Building, then it made most sense to be located as far north as possible to allow easy access to the point where the two legs of the future trail system through the area are planned to converge. The reason for this is that the Bergstein Warehouse is envisioned to be a rest area for trail users. Moreover, the location of the future trail segments is fixed. The State Historic Preservation Office strongly encouraged the future trail segments to be located directly over the railroad and spur line bases. This location for the trail strengthens the historic context of the neighborhood since it preserves the historic transportation corridor. 6. With the relocation site narrowed down to the northern portion of the former Terra Terminal Building footprint, a balance had to be struck between maintaining a setback from the "bluff" to the west and the river to the east. Preference was given to increasing the river setback as much as possible. Consequently, a 45 foot river setback was decided upon for the warehouse — though this put the building .. within 16 feet of the "bluff ". For comparison purposes, the former Terra Terminal Building was set 30 feet back from the river and had a much larger mass than the two relocated buildings would have. 7. In early 2006, the City of Stillwater issued a report entitled "BERGSTEIN PROPERTY RELOCATION MITIGATION PROJECT - PROPOSED SITE ASSESSMENT ". The report was done by the 106 Group. Based on that report, variances to the City of Stillwater's ordinances were pursued in the winter of 2008. 8. Since 2006, MnDOT has been implementing a number of St. Croix River Crossing mitigation items, including the relocation of the Shoddy Mill and Warehouse. Agency coordination meetings between MnDOT, the City of Stillwater, NPS and MnDNR have informed the discussions and decisions related to relocating efforts. MnDOT is currently planning a July 2010 letting to relocate the buildings as proposed in the 106 Group Site Assessment Report. Sincerely, CITY OF STI LLWATE R A — Bi I Turnbla Community Development Director cc: Kent Lokkesmoe Director DNR Waters 500 Lafayette St. Paul MN 55155 Chris Stein Superintendent National Park Service St. Croix National Scenic Riverway PO Box 708 St. Croix Falls, Wi 54024 Buck Malick Chair, LSCMCPT 413 Brookwood Hudson Wi54016 ate THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Directorz• DATE: July 16, 2010 RE: New Armory BACKGROUND The US Army has funds specifically programmed for the construction of a new armory facility for the Headquarters of the 34" Brigade Combat Team and its Special Troops Battalion. Stillwater is the historic home of this battalion (which is temporarily located in Bloomington because it outgrew the Stillwater armory) and therefore the National Guard would like to move the battalion back here. Construction costs would be completely the responsibility of the Army. Normally, City's pay 25% of the cost of additional enhancements, but in this case it would not be required. The City's contribution to the facility would be a 12 -15 acre site. If the City chooses to host the new armory facility, a commitment to provide the land would have to be made by the end of the year. The Army would then search for a new host City. FACILITY INFORMATION Brigadier General Joe Kelly has provided the City with information on the facility, which is copied here. This building will be 100% federally funded on locally contributed (and ultimately deeded to the state) property. The city can participate in any additional enhancements without having to buy in the usual 25% local contribution. That is a tremendous advantage of this project because of how the Army is funding it. Your current Guard unit, the 34th Military Police Company, will relocate. The Headquarters of the 1 -34th Brigade Combat Team and its Special Troops Battalion will return to its historic home in Stillwater. These numbers are projections, based on current figures at the Brigade's current location in Bloomington. 1. Number of full time jobs in Stillwater: 53 (up from 6) 2. Number of weekend soldiers coming to Stillwater: 436 (up from 184) 3. Square feet of proposed facility: 72,000 (up from 27,000) 4. Number of potential public class rooms: 2 x 750 square feet and a 2,000 square foot auditorium. 5. Square feet of public gym: 6,300 -7,000 New Armory July 15, 2010 Page 2 of 6 6. Number of soldiers that would qualify for a weekend housing stipend and the amount: Approximately 20 soldiers at $55 /night (up from 4). This number may vary based on commuting changes from Bloomington. 7. Number of soldiers that qualify for a meal allowance and amount: 436 soldiers at about $8 /day. We often buy groceries locally. 8. Estimated construction costs of the area available to the public and total square feet: —$20M for 72,000 square feet total with $2.4M for 12,000 square feet available to public. 9. Any other economic or non - economic arguments that might help this project. a. Local spending (gas, meals, incidentals, entertainment, haircuts, dry cleaning, etc.) for both full time support and weekend soldiers. b. Large public facility available for community events with much more parking than the current site. c. Local spending for office supplies, groceries for unit meals, fuel, etc. d. Return of one of our most historic and prestigious units to its historic home. There are only 7 heavy brigade combat teams in the Guard across the country. e. Large public facility for emergency sheltering and other disaster response uses. f. Redevelopment opportunity at the current building and lot. g. More than twice the number of soldiers available for community support missions around the city. h. Future expansion opportunities for the city to add onto the facility depending on needs. i. Increased economic activity for local merchants and businesses during construction of the new building. j. Annual federal spending attributed to the local economy estimated at $6.1M (up from $13M). k. Potential boost to local school district and real estate market if full time soldiers decide to relocate to Stillwater. Tough to predict in the current market. Upon executive order of the governor, you would have a much larger local unit available to respond to emergencies and better facility in your area, if disaster strikes. LAND COST Though it is premature to talk about specific sites, staff has completed a site search that has identified several potential locations. The cost of the property could be between $1 and $2 million dollars. Though given the current real estate market, it may be possible to acquire the land for somewhere in the middle of that range. To analyze the impact of bonding the sale price, the City Finance Director has prepared several tax impact scenarios, which are attached. MISCELLANEOUS General Kelly and other representatives of the Minnesota National Guard will be available Tuesday night to present more information and answer any questions you may have. bt City of Stillwater, Minnesota TAX IMPACT PROJECT NAME Purchase of Land for New Armory Purchase of Old Armory & Land for New Armory Total Projected Project Cost $2,000,000 $4,000,000 Bond Issue Amount of Issue - Rounded (includes issuance fees): $2,060,000 $4,120,000 Interest Rate: 3.5% 3.5% Term (years): 15 15 Yearly Principal & Interest (P & 1) Payment: $151,578 $303,157 Yearly Debt Levy Impact (Yearly P & I Payment plus the required 5% over levy) $178,860 $357,719 Calculation of Tax Rate (Debt Service only): Debt Service Impact $178,860 $357,719 2011 City Taxable Tax Capacity 17,848,425 17,848,425 Tax Rate 1.00% 2.00% Tax Impact: Taxable Tax Market Value Capacity 100,000 1,000 $10.00 $20.00 200,000 2,000 $20.00 $40.00 300,000 3,000 $30.00 $60.00 400,000 4,000 $40.00 $80.00 500,000 5,000 $50.00 $100.00 750,000 8,125 $81.25 $162.50 Assumptions: (1) The tax impact on residential homestead properties does not include reduction for homestead credit. (2) Issuance costs are 3% of the funding amount. (3) Tax capacity is estimated for 2011 (5% DECREASE from 2010). (4) Tax Exempt Capital Outlay Bond City of Stillwater, Minnesota TAXIMPACT PROJECT NAME Purchase of Land for New Armory Purchase of Old Armory & Land for New Armory Total Projected Project Cost $2,000,000 $4,000,000 Bond Issue Amount of Issue - Rounded (includes issuance fees): $2,060,000 $4,120,000 Interest Rate: 4.0% 4.0% Term (years): 20 20 Yearly Principal & Interest (P & 1) Payment: $151,578 $303,157 Yearly Debt Levy Impact (Yearly P & I Payment plus the required 5% over levy) $159,157 $318,315 Calculation of Tax Rate (Debt Service only): Debt Service Impact $159,157 $318,315 2011 City Taxable Tax Capacity 17,848,425 17,848,425 Tax Rate 0.89% 1.78% Tax Impact: Taxable Tax Market Value Capacity 100,000 1,000 $8.90 $17.80 200,000 2,000 $17.80 $35.60 300,000 3,000 $26.70 $53.40 400,000 4,000 $35.60 $71.20 500,000 5,000 $44.50 $89.00 750,000 8,125 $72.31 $144.63 Assum tip ons_ (1) The tax impact on residential homestead properties does not include reduction for homestead credit. (2) Issuance costs are 3% of the funding amount. (3) Tax capacity is estimated for 2011 (5% DECREASE from 2010). (4) Tax Exempt Capital Outlay Bond City of Stillwater, Minnesota TAX IMPACT PROJECT NAME Purchase of Land for New Armory Purchase of Old Armory & Land for New Armory Total Projected Project Cost $2,000,000 $4,000,000 Bond Issue Amount of Issue - Rounded (includes issuance fees): $2,060,000 $4,120,000 Interest Rate: 4.5% 4.5% Term (years): 25 25 Yearly Principal & Interest (P & 1) Payment: $138,924 $277,849 Yearly Debt Levy Impact (Yearly P & I Payment plus the required 5% over levy) $145,870 $291,741 Calculation of Tax Rate (Debt Service only): Debt Service Impact $145,870 $291,741 2011 City Taxable Tax Capacity 17,848,425 17,848,425 Tax Rate 0.82% 1.63% Tax Impact: Taxable Tax Market Value Capacity 100,000 1,000 $8.20 $16.30 200,000 2,000 $16.40 $32.60 300,000 3,000 $24.60 $48.90 400,000 4,000 $32.80 $65.20 500,000 5,000 $41.00 $81.50 750,000 8,125 $66.63 $132.44 Assumptions: (1) The tax impact on residential homestead properties does not include reduction for homestead credit. (2) Issuance costs are 3% of the funding amount. (3) Tax capacity is estimated for 2011 (5% DECREASE from 2010). (4) Tax Exempt Capital Outlay Bond ter S,4 fl F 9 1 6 T H ,. A C .: 9 F Mt i N N F S Q 1 A City Council DATE: July 15, 2010 APPLICANT: Stillwater Veterans Memorial Committee REQUEST: Approval to install a plaque REVIEWED BY: City Administrator and Community Development Director PREPARED BY: Michel Pogge, City Planner OA/f BACKGROUND The Stillwater Veterans Memorial Committee is proposing to install a bronze plaque that would include an image of the original Stillwater High School in relief with text describing the purpose of the Veterans Memorial site. Attached is a copy of the text that the committee proposes to use. Under the terms of a municipal license, any changes to the Veteran War Memorial site are required to be approved by the City Council. Additionally, in this case, the HPC reviewed the plaque in regard to its historic appropriateness. APRIL 5TH HPC MEETING The HPC discussed the proposed Veterans Memorial plaque at their April 5f meeting. At that time, the Commission raised concerns with the proposed text and wanted additional details including its location, size and the photo that was going to be used for the high school on the plaque. Specifically the Commission was concerned with the use of "hallowed ground" on the plaque since this is a multiple use site. JULY 7TH HPC MEETING The HPC again discussed the plaque at their July 7th meeting. The Commission discussed concerns regarding the proposed text. First there was a concern raised by Commissioners Goodman, Johnson and Brach related to the use of the term "Hallowed Ground ". Goodman also raised concerns related to the language and the fact that not all of the people memorialized at the site were students from Stillwater Area Schools. On a split vote, the Commission voted 3 yes (Lieberman, Zahren and Goodman) -1 no (Johnson) -1 abstain (Brach) to recommend City Council approval of the plaque. Stillwater Veterans Memorial Committee Page 2 DISCUSSION Overall the look, design and quality of material that is proposed for plaque will be a nice addition to the site. Since this is a multiple use site, staff has concerns with the term "hallowed ground" on the plaque. Staff referred to a number of military dictionaries and was unable to find the term hallowed ground in any military dictionary reference. Merriam - Webster's Dictionary defines hallowed as 1 : holy, consecrated <the church stands on hallowed ground> 2: sacred, revered <the university's hallowed halls> <hallowed customs >. Encarta World English Dictionary defines hallowed as 1. sanctified: holy or kept for religious use buried in hallowed ground 2. respected: regarded with great respect or reverence the hallowed pages of our country's history. To some, the term "hallowed ground" is generally linked to sites of a major battle, a site of national significance, or the final resting place for those who gave the ultimate sacrifice. Since this a multi-use site the use of this term could create confusion and open the site up for additional scrutiny by the public. Omitting this term "hallowed ground" from the plaque has little effect on the overall message of the plaque the memorial is for all Veterans who are remembered at the site. STAFF RECOMMENDATION Review and take an action. City of Stillwater Heritage Preservation Commission April 5, 2010 eberman summarized the motion as approval of the designs as presented and conditio xcept for changing condition No. 12 to include the addition of the U.S. Postal Service identific with the 107 signage. Mr. Hoefler asked why signage couldn't be placed at the location in question a west elevation (No. 38) if that meets the requirement of the code. Mr. Johnson pointed out the s uidelines look at placing signage near the point of entry. Mr. Lieberman said he didn't feel 0MToTTsQIe imposing a condition regarding the Postal Service signage without knowing whether there ar ain government regulations regarding signage; Mr. Johnson noted this has been an issue in se revious discussions. After discussion, it was decided to eliminate the sign package from the royal. Mr. Lieberman restated the motion to accept the revised plan as conditioned, with the ackage to be submitted and considered by the Commission at a later date. Mr. Lieberman a the applicant to contact the Postal Service regarding any regulations that may impact the si a and to keep Mr. Pogge informed of any communication with the Postal Service. Mr. Zahilb econded the motion. Mr. Johnson suggested identifying the plans as those submitted 3/19/201 , cifically excluding the sign package (package 8) from the approval. Mr. Johnson's suggesti6NIPIZ, incorporated into the motion; motion passed unanimously. OTHER BUSINESS Stillwater Veterans site — Mr. Pogge reviewed the request from the Veterans Memorial group to place a plaque near the memorial spire. He said the request is for a separate, free - standing plaque that addresses the historical significance of the site itself. He said the proposal is to place the plaque along Third Street. Mr. Tomten suggested asking the group to submit a proposal with additional details, location, size, etc. Mr. Pogge said the group would also like to put a storage shed for rakes, etc at the site. He said staff would work with the group and place the shed in the lower level Cub parking area where it will not be visible. Mr. Tomten said he was a bit troubled by the proposed verbiage in the site plaque suggesting it may further complicate relations between the Veterans Memorial people and the farmers' market use. Mr. Pogge said the original intent, as he understood it from discussions, was to recognize the site as the former Stillwater High School site. No action was taken regarding the plaque pending more information about the details. ft&acie Preservation Awards — Mr. Pogge spoke in favor of the Dairy Queen building. Mr. Tomte ested the Dairy Queen building for building restoration and what is now the Olive Oil Compan ew fagade. Mr. Bracht suggested restoration of the private home at 519 Laurel St. W.; Mr. on agreed that would be a good recipient as this was a foreclosure property likely headed for b%aplition. Other items Mr. Pogge noted while the South Main Stre chaeological District has been determined eligible for inclusion in the National Register of Histo ces, objection from a private property owner has prevented such inclusion at this time. Howev r. Pogge said that may occur sometime in the future. Mr. Pogge also told the Commission the has received $8,000 in a CLG grant. He also noted that the Commission's annual report to th torical Society was included in the packet. Mr. Pogge reminded members their retreat session h en scheduled for June 30. I City of Stillwater Heritage Preservation Commission July 7, 2010 Present: Howard Lieberman, chair Micky Cook, John Brach, Robert Goodman, Jeff Johnson and Scott Zahren Staff present: Planner Mike Pogge Absent: Roger Tomten and Reggie Karkowski Mr. Lieberman called the meeting to order at 7 p.m. * ** EXCERPT * ** OTHER BUSINESS Stillwater Veterans Memorial plaque — Jon Larson, temporary acting chairman of the Stillwater Memorial Committee, said the Committee didn't not think the proposed verbiage of the plaque would be offensive to anyone and asked HPC members what they might consider offensive. Mr. Goodman pointed out from an historical perspective the use of the term "hallowed ground" usually refers to a battle site or military cemetery. Mr. Goodman also pointed out that the wording on the plaque might not be entirely accurate as the Civil War veterans listed on the Wall of Honor might not have attended Stillwater schools. Mr. Lieberman suggested a possible addition to the wording such as "or resided near Stillwater." A representative of the Veterans Committee spoke of the use of "hallowed ground" in reference to other memorial locations and said the Stillwater site is just as important as those sites. Mr. Johnson said "hallowed ground" is defined as a location of religious or ethnic significance; he suggested several wording options that he thought would better represent the connection between Stillwater schools and veterans in wars. Mr. Lieberman said he had no problem with the proposed wording; Mr. Zahren agreed, referring to the dictionary definition of "hallowed" as including venerated. Mr. Larson read a letter from John Kramer regarding the historical significance /appropriateness of the requested wording. Mr. Lieberman moved to approve the proposed plaque with the addition of the wording "living in or near Stillwater." Mr. Zahren seconded the motion. Mr. Brach questioned what portion of the site is considered hallowed ground — just the spire or the entire site. Mr. Johnson said he had a concern from an historical perspective and definition of the term "hallowed ground," noting there was no battle at this site and no people buried at this site; he said he thought the wording misses the connection between the schools and service to country. Mr. Lieberman called the question. Mr. Johnson against; Mr. Brach stated he abstained. Mr. Lieberman noted the motion passed on a split vote, 3 (Lieberman, Zahren, Goodman) -1 -1 and will now go to the City Council. This was the site of Stillwater Senior and Junior High Schools from 1887 - 1994. The Stillwater Veterans Memorial was built on this land and dedicated on Memorial Day 2004. The plaques on the Wall of Honor Spire list the names of veterans who attended Stillwater Schools and died in service to their country. A gold star on their paver is the symbol of this sacrifice. Other veterans are honored with granite pavers along the Memorial walkways. This Memorial is hallowed ground for all Veterans who are remembered here. Honoring Our Heroes, then, now, and forever. February 5, 2010 bele ral2 S ��emorl�21 P.O. Box 137, Stillwater, MN 55082 -0137 • Phone: 651- 439 -7796 • Fax: 651- 439 -4350 Heritage Preservatioh Commission City of Stillwater City Hall Stillwater, MN 55082 Dear Sirs and Madams: It is suggested that the grass and shrub area ahead (east) of t Street may be a suitable location for an appropriate style anc location it would be reasonably accessible yet not in direct N Riverview Parking Lot and behind cars parked in the Fourth area on Fourth age shed. At that Where to Use Gemini Plaques: • Universities, Public Buildings, Golf Courses & Casinos For Etched Plaques seepage 100 For Metal ADA Plaques seepage 103 geminiplaques.com I 1- 877 - 877 -2922 91 MATERIALS Alloy 220 Commercial Alloy C46400 Single Line Double Line Single Line Wide Bevel Single Line Bevel Alloy 5052 No Border COLORS Custom Colors Available. $70 Gemini has 45 standard baked enamel colors (inside back cover), but if you carf t find the one that fits your needs we can match your own color. Add $70 to match your own color or to add an additional standard color. Black C33 Dark Oxide Brown Duranodic Bronze 92 Letters, Logos & Plaques TEKTURES ] ° � }7 ƒ §mg §) eat —3 /§ k/ k \/ § k ] k \ •! ° t_ 7 � 2 \$ ¥ 2 ) �A /± / °/g o— \ \�� \ \: \ . \ §� § 16, §oe ©b g /\ =¥ \ \/ \� at . // CO / \ƒ>oco /§ \\ \ . MUNICIPAL LICENSE The CITY OF STILLWATER, a Home Rule City of the Third Class ( "City"), hereby grants a license to the VETERAN'S MEMORIAL COMMITTEE (the "Committee "), its agents, contractors and assigns, on the following terms and conditions: 1. The municipal property that is subject to this License is an area described as follows (the "Property"): Part of Lots 5, 6, 7 and 8, Block 36, of the Original Town now City of Stillwater and the public sidewalk adjacent thereto, as depicted on the map attached as Exhibit "A." 2. The Committee and their contractors and agents are granted a non — exclusive right to use the Property to construct and operate a Veteran War Memorial (the "Memorial ") and use the adjacent sidewalk to install pavers bearing the names of donors. 3. The rights granted are non — exclusive and are subject to the superior right of the -s City that may, at any time, preempt any rights granted by this License for any public purpose. 4. Any material changes in the design of the Memorial must be reviewed and approved by the City Council. 5. Befoze construction of the Memorial may begin, sufficient funds must be dedicated to pay for, any labor or materials used in the construction and an endowment must be established in a an amount sufficient to fund maintenance of the Memorial. 6. The ultimate design of the Memorial must be reviewed and approved by the City Building Official and a building permit must be obtained for the construction. 7. The sidewalk paver program must be developed in a manner that will not, in the opinion of the City Engineer, block or impede pedestrian traffic. The sidewalk must be kept free of trash or storage and regularly swept. The pavers may not interfere with any public utilities located in the street or the street surface. The pavers must be installed according to a schedule and plan approved by the City Engineer. Paver installation may begin immediately. 8. This License is granted on an "at will" basis with no assurances of renewal, and no vested rights of any sort may be obtained by use of the Property hereunder. 9. The City reserves the right to impose additional conditions on this License, if needed, to protect the health, safety and welfare of the City. 10. This License will be in effect immediately and will terminate, if not sooner, by thirty (30) days written advance notice. 11. In view of the uncertain term of the License and the limited rights granted, no license fee will be charged. 12. The Committee must insure the Property in an amount of at least Seven Hundred Fifty Thousand and no /100 Dollars ($750,000.00) of combined limits and must name the City as an additional insured on the policy "as its interest might appear" and must provide the City with a Certificate of Insurance evidencing such coverage. 13. The Committee also agrees to indemnify and hold the City harmless from any claims, cause of action, suits or injuries that might arise or grow out of its use of the Property and the exercise of its rights under this License. Approved by the City Council of the City of Stillwater this ?' day of 2002. CITY OF STILLWATER -s ATTEST: J. ,LC , � Z,�a Diane F. Ward, Its City Clerk 2 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) l The foregoing instrument was acknowledged before me this day of ' ` VUA1.Q..� , 2002, by Jay L. Kimble, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. s KATHERINE M. ROGNESS NOTARY PUBLIC - MINNESOTA C MY100 MMISS1QN EXPRES 131.2005 r lic Notary Pubp!9 ACCEPTANCE The terms of this License are accepted by the undersigned this l :�-) day of 7iESes , VETERAN EMORI COMMITTEE S N By: STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) ,aOO7 The regomg instrument was ac o ledged before me this / day of 4&4Asg5 2068; by cb7n,fr ; the , of the VETERANS M EMO COMMITTEE. , L -, Z' -A, 5 U r� � -, - -, ' fi � /-� � Notary Public THIS INSTRUMENT WAS DRAFTED BY: David T. Magnuson ( #66400) Magnuson Law Firm 333 North Main Street, Suite 202 P.O. Box 438 Stillwater, MN 55082 651/439 -9464 (telephone) 651/439 -5641 (fax) R] n� � �.I`: w► -� 1 �, ±r M ti water � fA?H AC1 :: 04 hiIIN F 1 01 A Memo To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintenden /tr` Date: July 20, 2010 Re: Lift Station Roof Replacement (CIP) DISCUSSION The City currently has three lift stations with flat roofs in need of repair. The roofs at Nelson and South Main lift stations were constructed in 1959 and constructed with asphalt and aggregate. Both of these roofs are losing its aggregate, are leaking and have deteriorated over the years. The contractor will remove old roofing and insulation, correct drainage, install new insulation and 4 layers of built up roofing material and aggregate. The Brick Street lift station was built in 1973 constructed of corrugated galvanized and is reaching the end of its service life. It was installed with inadequate insulation and the scuppers and down spouts is deteriorating. At this lift station the existing roof would remain, 3 1/2" of insulation would be added and rubber membrane added. Staff has received two quotes to repair all three roofs, one from Berwald Roofing Company Inc. for $34,075.00 and McPhillips Bros. for $38,100.00. The improvements would be paid for from the Sanitary Sewer Capital Outlay Fund. RECOMMENDATION Staff recommends Council accept the low quote from Berwald Roofing Company Inc and enter into a contract to complete the project. ACCEPTING QUOTES AND AWARDING CONTRACT FOR REPLACEMENT OF THREE LIFT STATION ROOFS WHEREAS, pursuant to requesting quotes for the replacing of three lift station roofs were received and tabulated according to law and the following quotes were received: CONTRACTOR QUOTE AMOUNT Berwald Roofing Company, Inc., North St. Paul, MN $34,075.00 McPhillips Bros. Roofing Company, St. Paul, MN $38,100.00 and WHEREAS, it appears Berwald Roofing Company, Inc. of North St. Paul, Minnesota is the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Berwald Roofing Company, Inc. of North St. Paul, Minnesota in the name of the City of Stillwater for the replacing of three lift station roofs therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 20 day of July 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Leaking ceiling at 1250 South Main Loss of aggregate and deteriorating membrane at 1250 South Main Flat roof at Brick installed in 1973 Deteriorating roof at 204 Nelson Street 2009 Sanitary Sewer Improvements Lift Station Improvements — $183,375 Reline Sanitary Trunk Sewers - $600,000 Lift Station work that should be done in 2009 and 2010: Total $184,000 Seal and water proof Marine Circle and Mid Oaks Dry Wells - $20,000 Sewer Chewer and by -pass manhole at Nelson Street - $75,000 Re -Roof Nelson St, Aiple, and Brick St. Lift Stations - $45,000 By Pass Manholes at Marine Circle and Mid Oaks - $44,000 Reline Trunk Sewers in the Downtown, Oak Glen Golf course, main line along Lily Lake $600,000 07/19/2010 14:37 JULY 19,2010 6517702891 Mr. TIM MOORE CITY OF STILLWATER 216 NO. 4th st. ST.I.LLWATER,MN, 55082 MCPHILLIPS BROS McPHILLIPS BROS. ROOFING COMPANY 2590 CENTENNIAL DRIVE ST PAUL, MINNESOTA 55109 RE: REROOFING AT CITY PUMP STATIONS, 3 EACH. 1. 519 BRICK ST, NEW CODE R -23 ROOF INSULATIONS /60MIL/ FULLY ADHERED EPDM.NEW PRE - FINISHED SN,EETMETALS 2. 204 NELSON. TEAROMMEW TAPERED CODE INSULATI0IV 4 -PLY ASPHALT AND GRAVEL,NEW PRE-FINISHED SHEET METALS COMPLETE. ADD; REROOF NEW 30 YFAR TIMBERLINE SHINGLES. 3. 1250 MAIN ST. TEARO,PF,NEW TAPERED CODE INSULATION 4 -PLY ASPHALT AND GRAVEL,NEW PRE- FINISHED SHEET METALS COMPLETE. ALL MATERIALS AND WORKMANSHIP GUARANTEED 10 YEARS, PLEASE CALL IF YOU PIAVE ANY QU'ESTIONS.PMP. MCPHILLIPS BROS ROOFING CO Patrick M Peterson Estimator pp /kp "An Equar Opportunity Employer" PHONE 651 -770 -2062 PAX 051- 770 -2891 PAGE 01101 $9,800.00 $13,800.00 $5,000.00 $14,500.00 07/20/2010 08:14 651 -777 -1371 BERWALD ROOFING PAGE 01/02 ROO7XNG & SI-MET METAL July 20, 2010 SUBMITTED TO: ATTENTION: PHONE: Berwald Roofing Company, Inc. RC7t)FING, A—NI D ST-11CLF, 1%4F'I'11L 2440 North Charles Strcet 651- 777 -7411 North St Paul, MN 55169 fax: 651- 777 -1371 www.berwtildroofi.ng.com PROPOSA Faxed Mailed City of Stillwater City Hall 216 N. 0 Street Stiilw'ater, MN 55082 Mr.. Tim Moore 651- 275 -4102 FAx: 651- 275 -4112 JOB NAME: Reroof (3) Pump Stations: JOB LOCATION: 1250 Main Street S. Stillwater, MN 519 Brick Street S. Stillwater, MN 204 Nelson Street E. Stillwater, MN Remove the asphalt and gravel roofing from roof and premises. Remove and replace the wet or deteriorated roof insulation. See unit price at end of bid. Install new wood board at roof edge to raise height to accommodate new roof insulation. Install one (1) layer of 1" isocyanurate roof insulation.. Install one (1) layer of 1 /V' fiberboard set all insulation in solid moppings of asphalt. Taper insulation down at scuppers creating sump areas for better drainage. Install fiber cant at curbs. Install new asphalt and gravel roof using four (4) plies of Type IV fiberglass felts and mineral, surfaced modified, bitumen membrane flashings. Furnished with our (5) year guarantee. Install 20 -mil plastic fastening to the felt base flashing and run dry down outside face of cant. Install new 24 -gauge prefini.shed galvanized iron cap flashing at roof edge with 22 -gauge galvanized iron continuous keeper. At 204 Nelson, remove existing shingles, install ice and water shield, and install felt and new 30- year Timberline shingles. EEO /AA Industrial - Commercial - Residential Since 1936 Page 1 of 2 07/20/2010 08:14 651- 777 -1371 BERWALD ROOFING PAGE 02/02 Install new prefini shed galvanized iron scuppers. Install new metal sleeve with umbrella hood at stacks. Install new sewer vent caps. Install new pitch pans and fill with plastic cement or pourable sealer. We propose to furnish material and labor — complete in accordance with above specificatiions, for the sum of: 1250 MAiN STREET'S $12,923.00 51.9 BRIG STREETS S 8,894.00 204 NELSON STREET SE FLAT $12,258.00 SHINGLES $4,594.00 NOTE: 1. Roof insulations and roofing products are very volatile at this time. Due to this volatility " on pricing, our bids are subject to change after 30 days. Any additional cost increase incurred will be passed on directly to each bid project 2. Disconnect and recormect roof top equipment will be taken care of by owner. Tams of payment, Net 30 days. NOTE_ This proposal is valid for 30 days. It may be withdrawn or modified if not accepted during this time. All manorial is guaranteed to he as specified, All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingcnt upon strikes, a,cciden r delays beyond our control. owner is to carry fiire, tomado raid other ncccsvary insurance. Our workers are covered by Workman's C nsatian insurance. Authorized Signature: Collin K. Prochnow Acceptance of Proposal —The above prices, specificatiom and conditions arc satisfactory and am hereby accepted. You arc autharined to do the work as specified. Payment will be made as outlined above. Date of Acceptance! Signature; AT 519 BRICK STREET Install 3" isocyanurate .roof insulation. Install %" fiberboard roof insulation. Install, an, adhered 60 -mil EPDM roofing membrane roof. UNiT PRICE: Remove and replace wet or deteriorated roof insulation at $120 per board foot. EEO /.AA Industrial Commercial - Residential JS since 1936 Page 2 of 2 • r Ater N F 0. R? H? L A C 1: 0! M 1 4 N E S 0 1 A I TI Ah 'If To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintendent Date: July 15, 2010 Re: Lift Station Roof Replacement (CIP) DISCUSSION The City of Stillwater currently has 3 Lift Stations with a wet well — dry well configuration and flat roofs. The roofs at the Nelson and South Main lift stations have built up asphalt and aggregate. The lift station at Brick Street has corrugated steel. Public Works has been carrying over CIP Budget to improve these roofs. The roof at the South Main lift station has failed and is leaking. The roof at the Nelson Street lift station is deteriorating and loosing aggregate. The Brick Street lift station was built in 1973 and is reaching the end of its useful life. Staff has contacted 2 local commercial roofing companies to provide quotes to replace the 3 roofs and is waiting for the quotes to come in. More information should be available for Tuesday's meeting. General Ledger Quarterly Report User: SharonH Printed: 07/15/10 08:18:17 Period 01 - 06 Fiscal Year 2010 - 2010 ate T H E B I R T H P L A C E OF M I N N E S O T A Account Number Description 2010 Budget 2010 Y -T -D 2010 Variance 100 GENERAL FUND Revenue 0000 100 - 0000 - 3010 -0100 Current Property Taxes 6,490,217.00 0.00 6,490,217.00 100 - 0000 - 3010 -0120 Gravel Tax 1,500.00 0.00 1,500.00 100- 0000 - 3010- 0200P.1.L.O.T. 25,000.00 0.00 25,000.00 100 - 0000 - 3010 -0300 Miscellaneous Taxes 0.00 0.00 0.00 100- 0000 -3010 -0400 Franchise Fees 430,000.00 0.00 430,000.00 100- 0000 - 3020 -0100 Delinquent Property Taxes 50,000.00 0.00 50,000.00 TAXES 6,996,717.00 0.00 6,996,717.00 100 - 0000 - 3110 -0101 Cigarette License 5,500.00 500.00 5,000.00 100- 0000 - 3110 -0102 Contractor License 15,000.00 7,486.95 7,513.05. 100 - 0000 - 3110 -0105 Liquor License 82,000.00 3,899.10 78,100.90 100- 0000 - 3110 -0110 State License Check 3,000.00 1,315.27 1,684.73 100 - 0000 - 3110- 0199Misc License (Business) 5,000.00 700.00 4,300.00 100 - 0000 - 3120 -0100 Bicycle License 20.00 0.00 20.00 100- 0000 - 3120 -0103 Dog License 3,000.00 2,434.78 565.22 100 - 0000 - 3120- 0199Misc License (Non- Business) 0.00 0.00 0.00 100 - 0000 - 3140 -0100 Building Permits 175,000.00 93,109.87 81,890.13 100- 0000 - 3140 -0101 Heating/Mechanical Permits 30,000.00 13,343.20 16,656.80 100 - 0000 - 3140 -0102 Plumbing Permits 20,000.00 5,630.40 14,369.60 100 - 0000 - 3140 -0199 Miscellaneous Permits 30,000.00 20,718.43 9,281.57 LICENSES AND PERMITS 368,520.00 149,138.00 219,382.00 100- 0000 - 3210 -0100 Special Assess - Current 3,000.00 0.00 3,000.00 100- 0000 - 3220 -0100 Special Assess - Delinquent 0.00 0.00 0.00 100 -0000- 3220 -0200 Special Assess - Delinq Garbage 4,000.00 0.00 4,000.00 , 100 -0000- 3230 -0100 Special Assess- Prepay 0.00 0.00 0.00 SPECIAL ASSESSMENTS 7,000.00 0.00 7,000.00 100 - 0000 - 3310 -0105 SAFR Grant 0.00 0.00 0.00 100 - 0000 - 3310 -0110 Miscellaneous Federal Grants 2,000.00 2,451.60 - 451.60 100 - 0000 - 3320 -0100 Local Government Aid 183,297.00 0.00 183,297.00 100- 0000 - 3320 -0115 Market Value Homestead Credit 234,815.00 0.00 234,815.00 100- 0000 - 3320 -0120 Pera State Aid 15,874.00 0.00 15,874.00 100- 0000 - 3320 -0130 Low Income Housing Aid 0.00 0.00 0.00 100 -0000- 3320 -0140 State Grant 0.00 0.00 0.00 100-0000-3320-0200 Police Overtime 0.00 0.00 0.00 100 -0000- 3320 -0210 Police State Aid 150,000.00 0.00 150,000.00 100-0000-3320-0220 Police Training Aid 8,500.00 0.00 8,500.00 100 - 0000 - 3320 -0230 Fire State Aid 120,000.00 0.00 120,000.00 100 - 0000 - 3320- 030OMSA Street Maintenance 130,000.00 77,165.00 52,835.00 100- 0000 - 3330 -0100 Miscellaneous County Grants 0.00 0.00 0.00 100 - 0000 - 3330 -0300 County Aid - Street Maintenance 3,500.00 0.00 3,500.00 100 - 0000 - 3340- 0200ISD 834 Juvenile Officer 34,000.00 0.00 34,000.00 INTERGOVERNMENTAL 881,986.00 79,616.60 802,369.40 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100 - 0000 - 3510 -0100 Fire Contracts 323,320.00 0.00 323,320.00 100 - 0000 - 3510 -0200 Project Impact Fee 0.00 0.00 0.00 100- 0000 - 3520 -0100 Police /Accident Report Fees 300.00 504.03 - 204.03 100 - 0000 - 3520 -0200 General Government Fees 0.00 29.84 -29.84 100- 0000 - 3520 -0250 Clean Up Services 0.00 267.19 - 267.19 100- 0000 - 3520 -0300 Planning Commission Fees 20,000.00 10,421.79 9,578.21 100- 0000 - 3520 -0400 Plan Checking Fees 110,000.00 44,355.03 65,644.97 100 - 0000 - 3530 -0100 Building Permit Surcharge 15,000.00 5,066.61 9,933.39 100 - 0000 - 3540 -0100 Assessment Searches 700.00 419.32 280.68 100- 0000 - 3540 -0500 Developer Charges 0.00 0.00 0.00 100- 0000 - 3550 -0100 Investigation Fees 8,000.00 950.00 7,050.00 100- 0000 -3550 -0200 Fire Code Enforcement 0.00 3,698.68 - 3,698.68 100- 0000 - 3560 -0100 Engineering Admin Fee 6,000.00 2,715.26 3,284.74 100 - 0000 - 3570 -0100 NSF - Administrative Charge 0.00 0.00 0.00 100 - 0000 - 3575 -0100 Engineering Charges /SA Project 400,000.00 80,730.79 319,269.21 100 - 0000 - 3575 -0200 Community Dev Charges /SA Proj 0.00 0.00 0.00 100- 0000 - 3580 -0100 Admin Charges -Sewer Fund 54,600.00 27,300.00 27,300.00 100- 0000 - 3585 -0100 Admin Charges -Storm Sewer Fund 14,700.00 7,350.00 7,350.00 100- 0000 - 3585 -0710 Admin Charges -Signs & Light 14,700.00 7,350.00 7,350.00 100- 0000 - 3590 -0100 Admin Charges- Parking Fund 18,000.00 9,000.00 9,000.00 100- 0000 - 3595 -0100 Admin Charges -TIF Funds 0.00 0.00 0.00 100 - 0000 - 3599 -0100 Miscellaneous Service Charges 1,500.00 0.00 1,500.00 CHARGES FOR SERVICES 986,820.00 200,158.54 786,661.46 100 - 0000 - 3610 -0200 Ordinance Violations 100,000.00 16,722.30 83,277.70 100 - 0000 - 3610 -0300 Administrative Citations 30,000.00 0.00 30,000.00 100 - 0000 - 3610 -0500 Other Fines 200.00 0.00 200.00 100 - 0000 - 3610 -0600 Dog Impound Fee 700.00 50.00 650.00 FINES AND FORFEITS 130,900.00 16,772.30 114,127.70 100 - 0000 - 3700 -1000 Miscellaneous (Needs Coding) 0.00 0.00 0.00 100 - 0000 - 3810 -0200 Interest Earnings 95,000.00 - 3,429.60 98,429.60 100 - 0000 - 3820 -0100 Donations 0.00 0.00 0.00 100- 0000 - 3830 -0100 Sale of Property 10,000.00 822.40 9,177.60 100- 0000 - 3840 -0100 Copies 2,500.00 987.33 1,512.67 100 - 0000 - 3860 -0100 Lease/ Rentals 13,000.00 4,375.00 8,625.00 100 - 0000 - 3870 -0100 Refunds and Reimbursements 50,000.00 26,362.79 23,637.21 100 - 0000 - 3875- 0100Interfund Revenue 0.00 0.00 0.00 100 - 0000 - 3880 -0100 Miscellaneous Income 2,000.00 796.26 1,203.74 100- 0000 - 3880 -0105 Vending Machine Commissions 0.00 0.00 0.00 100 - 0000 - 3880 -0200 Cash Over /Short 0.00 -0.34 0.34 MISCELLANEOUS 172,500.00 29,913.84 142,586.16 100 - 0000 - 3910 -0270 Transfer In- Friends of Fire 0.00 0.00 0.00 100 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 0.00 0.00 0.00 100 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 14,100.00 0.00 14,100.00 100 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 75,342.00 0.00 75,342.00 100 - 0000 - 3910 -0408 Transfer in Bonds 2008 192,500.00 0.00 192,500.00 100- 0000 - 3910 -0409 Transfer In -GO CO Bonds 2009 116,675.00 0.00 116,675.00 100 - 0000 - 3910 -0416 Transfer In -CO Bonds 2006 0.00 0.00 0.00 100 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 0.00 0.00 0.00 100 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 0.00 0.00 0.00 100 - 0000 - 3910 -0424 Transfer In -Co Bonds 2000 0.00 0.00 0.00 100 - 0000 - 3910 -0428 Transfer In -Co Bonds 1998 0.00 0.00 0.00 100- 0000 - 3910 -0490 Transfer In- Capital Proj Fund 0.00 0.00 0.00 100- 0000 - 3920 -0120 Proceeds of Capital Lease Oblg 0.00 0.00 0.00 2 2010 2010 2010 Account Number Description Budget Y -T -D Variance OTHER FINANCING SOURCES 398,617.00 0.00 398,617.00 0000 9,943,060.00 475,599.28 9,467,460.72 Revenue 9,943,060.00 475,599.28 9,467,460.72 Expense 1400 Dept 100 - 1400 - 1520 -0000 Dental Insurance 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 1400 Dept 0.00 0.00 0.00 4000 MAYOR & CITY COUNCIL 100 - 4000 - 1200 -0000 Part Time Salaries 37,800.00 18,900.44 18,899.56 100 -4000- 1410 -0000 PERA 1,890.00 945.23 944.77 100- 4000 -1420 -0000 FICA/Medicare 2,204.00 1,167.14 1,036.86 100- 4000 - 1500 -0000 Hospital /Medical 11,808.00 5,904.00 5,904.00 100- 4000 - 1520 -0000 Dental Insurance 1,440.00 713.88 726.12 PERSONNEL SERVICES 55,142.00 27,630.69 27,511.31 100 - 4000 - 3002 -0000 Contractual 2,500.00 0.00 2,500.00 100- 4000 - 3003 -0000 Orderly Annexation 4,600.00 0.00 4,600.00 100 -4000- 3099 -0000 Other Professional Services 2,500.00 0.00 2,500.00 100- 4000 - 3102 -0000 Postage 0.00 0.00 0.00 100 - 4000 -3200 -0000 Mileage 200.00 0.00 200.00 100 -4000- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100- 4000 - 3202 -0000 Meals 0.00 0.00 0.00 100- 4000 - 3203 -0000 Housing 0.00 0.00 0.00 100 -4000- 3500 -0000 General Insurance 1,459.00 0.00 1,459.00 SERVICES AND CHARGES 11,259.00 0.00 11,259.00 100 -4000- 4000 -0000 Memberships and Dues 15,220.00 685.00 14,535.00 1004000- 4010 -0000 Contingency 0.00 0.00 0.00 100- 40004099 -0000 Miscellaneous Charges 2,000.00 0.00 2,000.00 MISCELLANEOUS 17,220.00 685.00 16,535.00 100- 4000 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4000 MAYOR & CITY COUNCIL 83,621.00 28,315.69 55,305.31 4010 ELECTIONS 1004010 - 1100 -0000 Overtime - Fulltime 1,600.00 0.00 1,600.00 1004010- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 - 4010 -1410 -0000 PERA 112.00 0.00 112.00 100 -4010- 1420 -0000 FICA/Medicare 122.00 0.00 122.00 100- 4010 -1500 -0000 Hospital / Medical 0.00 0.00 0.00 1004010 -1520 -0000 Dental Insurance 0.00 0.00 0.00 100 4010 - 1550 -0000 Judges/Custodian 28,000.00 0.00 28,000.00 PERSONNEL SERVICES 29,834.00 0.00 29,834.00 100-4010- 2101 -0000 General Supplies 750.00 377.97 372.03 SUPPLIES 750.00 377.97 372.03 100 - 4010 - 3102 -0000 Postage 1,000.00 628.80 371.20 3 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4010 - 3200 -0000 Mileage 0.00 0.00 0.00 100- 4010- 3202 -0000 Meals 1,500.00 0.00 1,500.00 100 -4010- 3400 -0000 Printing and Publishing 2,000.00 585.03 1,414.97 100 - 4010- 3500 -0000 General Insurance 0.00 0.00 0.00 100- 4010- 3707 -0000 Maintenance Agreements 4,230.00 4,230.00 0.00 SERVICES AND CHARGES 8,730.00 5,443.83 3,286.17 100 - 4010 - 4099 -0000 Miscellaneous Charges 2,500.00 489.01 2,010.99 MISCELLANEOUS 2,500.00 489.01 2,010.99 100 - 4010 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 100 -4010- 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4010 ELECTIONS 41,814.00 6,310.81 35,503.19 4020 MIS SUPPORT SERVICES 100- 4020 - 1000 -0000 Full Time Salaries 116,982.00 45,062.48 71,919.52 100- 4020 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100 - 4020 - 1112 -0000 Sick Pay 0.00 7,695.07 - 7,695.07 100- 4020 - 1113 -0000 Vacation Pay 0.00 1,422.64 - 1,422.64 100-4020-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4020-14 10-0000 PERA 8,189.00 3,791.43 4,397.57 1004020-1420-0000 FICA/Medicare 8,949.00 4,061.79 4,887.21 100 - 4020 - 1500 -0000 Hospital /Medical 10,627.00 6,199.20 4,427.80 100- 4020 -1520 -0000 Dental Insurance 864.00 499.67 364.33 100 - 4020 - 1540 -0000 Life Insurance 104.00 51.84 52.16 PERSONNEL SERVICES 145,715.00 68,784.12 76,930.88 100 -4020- 2101 -0000 General Supplies 1,500.00 133.45 1,366.55 100- 4020 - 2107 -0000 Software 3,000.00 158.12 2,841.88 100- 4020 - 2302 -0000 Other Minor Equipment 2,800.00 0.00 2,800.00 SUPPLIES 7,300.00 291.57 7,008.43 100- 4020 - 3010 -0000 Internet 3,000.00 3,013.96 -13.96 100- 4020 - 3099 -0000 Other Professional Services 2,000.00 67.50 1,932.50 100- 4020 - 3101 -0000 Telephone 0.00 0.00 0.00 100 - 4020 - 3103 -0000 Pager Services 0.00 0.00 0.00 100- 4020 - 3200 -0000 Mileage 300.00 0.00 300.00 100 - 4020 -3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100- 4020 - 3202 -0000 Meals 0.00 0.00 0.00 1004020- 3203 -0000 Housing 0.00 0.00 0.00 100 -4020- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 100 - 4020 - 3500 -0000 General Insurance 826.00 0.00 826.00 100- 4020 - 3702 -0000 Equipment Repair Charges 700.00 572.39 127.61 100- 4020 - 3707 -0000 Maintenance Agreements 14,400.00 6,134.18 8,265.82 SERVICES AND CHARGES 21,226.00 9,788.03 11,437.97 100- 4020 - 4000 -0000 Memberships and Dues 0.00 0.00 0.00 100- 4020 - 4001 -0000 Subscriptions 0.00 0.00 0.00 100- 4020 -4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 100- 4020 -5310 -0000 C/O MIS Computer Equipment 102,000.00 4,469.01 97,530.99 4 5 2010 2010 2010 Account Number Description Budget Y -T -D Variance CAPITAL OUTLAY 102,000.00 4,469.01 97,530.99 100- 4020 - 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4020 MIS SUPPORT SERVICES 276,241.00 83,332.73 192,908.27 4030 FINANCE 100 -4030- 1000 -0000 Full Time Salaries 230,872.00 93,157.43 137,714.57 100- 4030 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100 -4030- 1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4030 - 1112 -0000 Sick Pay 0.00 5,805.40 - 5,805.40 100 -4030- 1113 -0000 Vacation Pay 0.00 6,666.42 - 6,666.42 100-4030-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4030-14 10-0000 PERA 16,160.00 7,391.98 8,768.02 100-4030-1420-0000 FICA/Medicare 17,662.00 7,752.58 9,909.42 100- 4030 - 1500 -0000 Hospital / Medical 24,958.00 14,559.03 10,398.97 100 - 4030 - 1520 -0000 Dental Insurance 1,680.00 971.69 708.31 100 - 4030 -1540 -0000 Life Insurance 203.00 100.80 102.20 PERSONNEL SERVICES 291,535.00 136,405.33 155,129.67 100 - 4030 - 2000 -0000 Office Supplies 1,800.00 0.00 1,800.00 100 - 4030 - 2101 -0000 General Supplies 500.00 0.00 500.00 100 - 4030 - 2111 -0000 Paper/Forms 1,500.00 133.38 1,366.62 100- 4030 - 2302 -0000 Other Minor Equipment 1,500.00 0.00 1,500.00 SUPPLIES 5,300.00 133.38 5,166.62 100 - 4030 - 3004 -0000 Auditing 33,000.00 24,500.00 8,500.00 100-4030-3011 -0000 Assessing-Special Assessments 50.00 0.00 50.00 100 - 4030 - 3012 -0000 Computer Programming 1,500.00 0.00 1,500.00 100 -4030- 3013 -0000 Records Retention 500.00 0.00 500.00 100 - 4030 - 3099 -0000 Other Professional Services 3,500.00 1,177.50 2,322.50 100 -4030- 3102 -0000 Postage 1,800.00 630.02 1,169.98 100- 4030 - 3200 -0000 Mileage 100.00 0.00 100.00 100 -4030- 3201 -0000 Seminar /Conference Fees 1,500.00 200.00 1,300.00 100- 4030 - 3202 -0000 Meals 50.00 0.00 50.00 1004030- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4030 - 3400 -0000 Printing and Publishing 1,500.00 134.46 1,365.54 1004030- 3500 -0000 General Insurance 4,429.00 0.00 4,429.00 100- 4030 - 3502 -0000 Bonds 0.00 0.00 0.00 100 -4030- 3702 -0000 Equipment Repair Charges - 0.00 0.00 0.00 100 - 4030 - 3707 -0000 Maintenance Agreements 21,000.00 18,201.14 2,798.86 SERVICES AND CHARGES 68,929.00 44,843.12 24,085.88 100 - 4030 - 4000 -0000 Memberships and Dues 450.00 60.00 390.00 100- 4030-4001 -0000 Subscriptions 250.00 255.00 -5.00 1004030- 4099 -0000 Miscellaneous Charges 500.00 1,378.82 - 878.82 MISCELLANEOUS 1,200.00 1,693.82 493.82 1004030- 5200 -0000 CO & Improvements 0.00 0.00 0.00 1004030 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100- 4030 -5310 -0000 C/O MIS Computer Equipment 20,000.00 0.00 20,000.00 CAPITAL OUTLAY 20,000.00 0.00 20,000.00 1004030- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 5 2010 2010 2010 Account Number Description Budget Y -T -D Variance 4030 FINANCE 386,964.00 183,075.65 , 203,888.35 4040 ADMINISTRATION 100- 4040 - 1000 -0000 Full Time Salaries 280,090.00 100,770.65 179,319.35 100- 4040 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100- 4040 -1111 -0000 Severance Pay 0.00 32,564.86 - 32,564.86 100 - 4040 - 1112 -0000 Sick Pay 0.00 4,646.83 - 4,646.83 100 - 4040 - 1113 -0000 Vacation Pay 0.00 15,274.65 - 15,274.65 100- 4040 - 1200 -0000 Part Time Salaries 4,000.00 8,685.59 - 4,685.59 100- 4040 - 1410- 0000PERA 19,355.00 8,487.95 10,867.05 100- 4040 -1420 -0000 FICA/Medicare 21,732.00 10,524.05 11,207.95 1004040- 1430- 000ODeferred Compensation 0.00 0.00 0.00 100- 4040 - 1500 -0000 Hospital / Medical 23,026.00 14,299.55 8,726.45 100- 4040 -1520 -0000 Dental Insurance 1,872.00 1,002.44 869.56 100- 4040 - 1540 -0000 Life Insurance 226.00 119.04 106.96 PERSONNEL SERVICES 350,301.00 196,375.61 153,925.39 100 - 4040 - 2000 -0000 Office Supplies 2,500.00 1,598.71 901.29 100 - 4040 - 2101 -0000 General Supplies 500.00 399.07 100.93 100 - 4040 - 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 4,000.00 1,997.78 2,002.22 100 - 4040 - 3011 -0000 Assessing 88,150.00 0.00 88,150.00 100 - 4040 - 3013 -0000 Records Retention 1,750.00 0.00 1,750.00 100- 4040 - 3099 -0000 Other Professional Services 30,000.00 1,935.00 28,065.00 100- 4040 - 3101 -0000 Telephone 2,000.00 0.00 2,000.00 100- 4040 - 3102 -0000 Postage 3,500.00 5,771.56 - 2,271.56 100 - 4040 -3103 -0000 Cellular Phones 450.00 169.79 280.21 100 -4040- 3200 -0000 Mileage 100.00 0.00 100.00 100- 4040 - 3201 -0000 Seminar /Conference Fees 1,500.00 0.00 1,500.00 100 - 4040 - 3202 -0000 Meals 300.00 0.00 300.00 100 - 4040 - 3203 -0000 Housing 1,000.00 0.00 1,000.00 100 - 4040 - 3400 -0000 Printing and Publishing 7,000.00 3,295.93 3,704.07 100 -4040- 3500 -0000 General Insurance 5,257.00 0.00 5,257.00 100 - 4040 - 3702 -0000 Equipment Repair Charges 500.00 0.00 500.00 100 - 4040 - 3707 -0000 Maintenance Agreements 8,000.00 8,767.97 - 767.97 SERVICES AND CHARGES 149,507.00 19,940.25 129,566.75 100- 40404000 -0000 Memberships and Dues 2,250.00 1,194.35 1,055.65 100 - 4040 - 4001 -0000 Subscriptions 1,200.00 52.90 1,147.10 10040404099 -0000 Miscellaneous Charges 250.00 708.23 458.23 MISCELLANEOUS 3,700.00 1,955.48 1,744.52 1004040 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100 - 4040 -5310 -0000 C/O MIS Computer Equipment 9,900.00 1,156.27 8,743.73 CAPITAL OUTLAY 9,900.00 1,156.27 8,743.73 100 - 4040 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4040 ADMINISTRATION 517,408.00 221,42539 295,982.61 4045 LEGAL /CITY ATTORNEY 100 - 4045- 1200 -0000 Retainer 101,585.00 45,841.82 55,743.18 100- 4045- 1410 - OOOOPERA 7,111.00 3,207.96 3,903.04 i1 4050 PLANT /CITY HALL 100 -4050- 1000 -0000 Full Time Salaries 2010 2010 2010 Account Number Description Budget Y -T -D Variance 1004050-1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4045- 1420 -0000 FICA/Medicare 7,771.00 3,190.86 4,580.14 100 - 4045- 1500 -0000 Hospital / Medical 10,198.00 5,949.02 4,248.98 100 - 4045 - 1520 -0000 Dental Insurance 480.00 277.62 202.38 PERSONNEL SERVICES 127,145.00 58,467.28 68,677.72 100- 4045- 2101 -0000 General Supplies 0.00 1,208.30 - 1,208.30 SUPPLIES 0.00 1,208.30 - 1,208.30 100 -4045- 3008 -0000 Legal /Prosecution 137,000.00 63,769.00 73,231.00 100 -4045- 3015 -0000 Annexation 0.00 0.00 0.00 100 -4045- 3016 -0000 Interstate Bridge 0.00 0.00 0.00 100 -4045- 3018 -0000 Annexation Easements 0.00 0.00 0.00 100 -4045- 3099 -0000 Other Professional Services 0.00 437.50 437.50 100 - 4045- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100 - 4045- 3500 -0000 General Insurance 2,881.00 0.00 2,881.00 SERVICES AND CHARGES 139,881.00 64,206.50 75,674.50 100 - 40454099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 4045 LEGAL /CITY ATTORNEY 267,026.00 123,882.08 143,143.92 4050 PLANT /CITY HALL 100 -4050- 1000 -0000 Full Time Salaries 0.00 0.00 0.00 100 - 4050 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 1004050-1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4050- 1112 -0000 Sick Pay 0.00 0.00 0.00 100 - 4050 -1113 -0000 Vacation Pay 0.00 0.00 0.00 100- 4050 -1410 -0000 PERA 0.00 0.00 0.00 100 -4050- 1420 -0000 FICA/Medicare 0.00 0.00 0.00 100- 4050- 1500 -0000 Hospital / Medical 0.00 0.00 0.00 100 -4050- 1520 -0000 Dental Insurance 0.00 0.00 0.00 100 - 4050 -1540 -0000 Life Insurance 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 100 -4050- 2101 -0000 General Supplies 2,000.00 2,382.55 - 382.55 100 -4050- 2102 -0000 Janitorial Supplies 3,000.00 872.82 2,127.18 100- 4050- 2201 -0000 Equipment Repair Supplies 300.00 11.29 288.71 100- 4050- 2202 -0000 Building Repair Supplies 2,000.00 0.00 2,000.00 100 - 4050- 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 8,300.00 3,266.66 5,033.34 100 -4050- 3002 -0000 Contractual 25,000.00 21,129.54 3,870.46 100- 4050- 3099 -0000 Other Professional Services 10,000.00 311.75 9,688.25 100 -4050- 3101 -0000 Telephone 14,000.00 4,588.20 9,411.80 100 - 4050 -3104 -0000 Pager Service 0.00 0.00 0.00 100 -4050- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100 -4050- 3500 -0000 General Insurance 2,654.00 0.00 2,654.00 100 -4050- 3600 -0000 Electricity 36,750.00 11,764.51 24,985.49 100 - 4050 -3601 -0000 Natural Gas 25,000.00 10,360.40 14,639.60 100- 4050- 3702 -0000 Equipment Repair Charges 10,000.00 1,132.30 8,867.70 100 -4050- 3703 -0000 Building Repair Charges 10,000.00 784.35 9,215.65 1004050- 3707 -0000 Maintenance Agreements 17,500.00 8,247.52 9,252.48 1004050- 3806 -0000 Uniforms 0.00 0.00 0.00 SERVICES AND CHARGES 150,904.00 58,318.57 92,585.43 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4050 -4012 -0000 Pest Control 300.00 0.00 300.00 100 - 4050- 4099 -0000 Miscellaneous Charges 200.00 0.00 200.00 MISCELLANEOUS 500.00 0.00 500.00 100 - 4050 -5200 -0000 C/O & Improvements 49,000.00 0.00 49,000.00 100- 4050 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 49,000.00 0.00 49,000.00 100- 4050- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4050 PLANT /CITY HALL 208,704.00 61,585.23 147,118.77 4055 COMMUNITY DEVELOPMENT 100- 4055 - 1000 -0000 Full Time Salaries 183,165.00 78,699.46 104,465.54 100- 4055- 1100 -0000 Overtime - Full Time 1,000.00 0.00 1,000.00 100 - 4055 -1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4055- 1112 -0000 Sick Pay 0.00 989.45 - 989.45 100 -4055- 1113 -0000 Vacation Pay 0.00 5,553.18 - 5,553.18 100- 4055 -1199 -0000 Labor /Benefits - Vehicle Repair 0.00 47.12 -47.12 100 - 4055 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 - 4055- 1410- OOOOPERA 12,891.00 5,965.13 6,925.87 100-4055-1420-0000 FICA/Medicare 14,089.00 6,286.70 7,802.30 100 -4055- 1500 -0000 Hospital / Medical 19,054.00 11,115.03 7,938.97 100- 4055- 1520 -0000 Dental Insurance 1,200.00 694.07 505.93 100 - 4055 -1540 -0000 Life Insurance 145.00 72.00 73.00 PERSONNEL SERVICES 231,544.00 109,422.14 122,121.86 100 -4055- 2000 -0000 Office Supplies 2,500.00 160.05 2,339.95 100 - 4055- 2101 -0000 General Supplies 500.00 126.27 373.73 100- 4055- 2107 -0000 Computer Software 0.00 0.00 0.00 100- 4055- 2110 -0000 Automotive Fuel 2,300.00 948.82 1,351.18 100- 4055- 2201 -0000 Equipment Repair Supplies 1,500.00 47.11 1,452.89 100- 4055- 2302 -0000 Other Minor Equipment 100.00 0.00 100.00 SUPPLIES 6,900.00 1,282.25 5,617.75 100- 4055- 3013 -0000 Record Retention 1,000.00 0.00 1,000.00 100 - 4055- 3099 -0000 Other Professional Services 1,500.00 0.00 1,500.00 100 -4055- 3102 -0000 Postage 3,000.00 978.86 2,021.14 100- 4055- 3200 -0000 Mileage 200.00 29.00 171.00 100 -4055- 3201 -0000 Seminar /Conference Fees 300.00 30.00 270.00 100 -4055- 3202 -0000 Meals 0.00 0.00 0.00 100 - 4055- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4055 -3204 -0000 Education 0.00 0.00 0.00 100 - 4055- 3400 -0000 Printing and Publishing 4,000.00 851.00 3,149.00 100 -4055- 3500 -0000 General Insurance 3,426.00 0.00 3,426.00 100 -4055- 3702 -0000 Equipment Repair Charges 500.00 0.00 500.00 100 -4055- 3707 -0000 Maintenance Agreements 2,000.00 1,208.89 791.11 SERVICES AND CHARGES 15,926.00 3,097.75 12,828.25 100- 4055- 4000 -0000 Memberships and Dues 900.00 1,099.00 - 199.00 1004055- 4001 -0000 Subscriptions 200.00 218.44 -18.44 100 - 4055- 4099 -0000 Miscellaneous Charges 1,400.00 482.61 917.39 MISCELLANEOUS 2,500.00 1,800.05 699.95 100 - 4055 -5200 -0000 C/O & Improvements 0.00 0.00 0.00 0 4060 POLICE 100 - 4060 - 1000 -0000 Full Time Salaries 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100 - 4060 -1110 -0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00 1004055 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 1004055 -5310 -0000 C/O MIS Computer Equipment 5,200.00 1,156.27 4,043.73 100- 4055 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 5,200.00 1,156.27 4,043.73 100- 4055- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4055 COMMUNITY DEVELOPMENT 262,070.00 116,758.46 145,311.54 4060 POLICE 100 - 4060 - 1000 -0000 Full Time Salaries 1,615,190.00 669,078.81 946,111.19 100 - 4060 - 1100 -0000 Overtime - Full Time 95,000.00 27,345.19 67,654.81 100 - 4060 -1110 -0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00 100 -4060- 1111 -0000 Severance Pay 0.00 0.00 0.00 100 -4060- 1112 -0000 Sick Pay 0.00 19,208.29 - 19,208.29 100 - 4060 -1113 -0000 Vacation Pay 0.00 31,057.19 - 31,057.19 100 - 4060 - 1199 -0000 Labor/Benefits- Vehicle Repair 4,000.00 3,559.79 440.21 100 - 4060 - 1200 -0000 Part Time Salaries 40,000.00 8,965.72 31,034.28 100 -4060- 1300 -0000 Overtime - Part Time 0.00 32.19 -32.19 100- 4060 -1410 -0000 PERA 245,473.00 102,757.50 142,715.50 1004060 -1420 -0000 FICA/Medicare 30,255.00 11,881.61 18,373.39 100- 4060 - 1500 -0000 Hospital /Medical 187,994.00 103,007.22 84,986.78 100 - 4060 -1520 -0000 Dental Insurance 11,400.00 6,266.96 5,133.04 100 -4060- 1540 -0000 Life Insurance 1,377.00 655.20 721.80 100 - 4060 - 1700 -0000 Uniform Allowance 15,000.00 7,590.18 7,409.82 100 - 4060 -1910 -0000 Holiday Pay 72,091.00 2,375.82 69,715.18 PERSONNEL SERVICES 2,317,780.00 993,781.67 1,323,998.33 100 - 4060 - 2000 -0000 Office Supplies 5,500.00 1,339.62 4,160.38 100 -4060- 2101 -0000 General Supplies 11,000.00 1,256.14 9,743.86 100 -4060- 2103 -0000 Auto Maintenance Supplies 1,500.00 232.77 1,267.23 100 - 4060 - 2110 -0000 Automotive Fuel 70,000.00 33,573.37 36,426.63 100-4060-2111 -0000 Paper/Forms 1,800.00 0.00 1,800.00 100 -4060- 2115 -0000 Tires 2,500.00 1,018.23 1,481.77 100- 4060 -2201 -0000 Equipment Repair Supplies 700.00 1,535.17 - 835.17 100 -4060- 2302 -0000 Other Minor Equipment 8,000.00 1,584.08 6,415.92 SUPPLIES 101,000.00 40,539.38 60,460.62 100 -4060- 3010 -0000 Internet Service 5,000.00 3,015.14 1,984.86 100 -4060 -3099 -0000 Other Professional Services 7,000.00 2,173.75 4,826.25 100 -4060- 3101 -0000 Telephone 2,500.00 0.00 2,500.00 100 -4060- 3102 -0000 Postage 1,500.00 406.77 1,093.23 100 -4060- 3103 -0000 Cellular Phones 5,000.00 3,247.32 1,752.68 100 -4060- 3104 -0000 Pagers 1,500.00 96.72 1,403.28 100 -4060- 3105 -0000 800 MHZ Radio Service Fee 15,000.00 4,774.52 10,225.48 100- 4060 - 3106 -0000 Terminal Access Charge 26,500.00 7,750.00 18,750.00 100 -4060- 3200 -0000 Mileage 0.00 25.00 -25.00 100- 4060 - 3201 -0000 Training 16,250.00 0.00 16,250.00 100 -4060- 3202 -0000 Meals 1,250.00 307.60 942.40 100 -4060- 3203 -0000 Housing 2,000.00 0.00 2,000.00 100 -4060 -3204 -0000 Education 0.00 5,835.62 - 5,835.62 100 -4060- 3400 -0000 Printing and Publishing 2,500.00 1,290.44 1,209.56 100 - 4060 - 3500 -0000 General Insurance 81,392.00 0.00 81,392.00 100 -4060- 3701 -0000 Vehicle Repair Charges 12,000.00 11,864.45 135.55 100 -4060- 3702 -0000 Equipment Repair Charges 3,000.00 204.16 2,795.84 6 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4060 - 3707 -0000 Maintenance Agreements 6,000.00 3,289.62 2,710.38 100- 4060 - 3804 -0000 Equipment Rental /Lease 4,000.00 0.00 4,000.00 SERVICES AND CHARGES 192,392.00 44,281.11 148,110.89 100 -4060- 4000 -0000 Memberships and Dues 1,200.00 1,385.00 - 185.00 100 - 4060 - 4001 -0000 Subscriptions 250.00 338.80 -88.80 100- 4060 - 4004 -0000 Vet Fees 6,000.00 412.71 5,587.29 100 - 4060 - 4008 -0000 Doctor's Fees 5,000.00 120.00 4,880.00 100- 40604099 -0000 Miscellaneous Charges 1,500.00 1,436.74 63.26 MISCELLANEOUS 13,950.00 3,693.25 10,256.75 100 - 4060 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100 - 4060 -5310 -0000 C/O MIS Computer Equipment 28,900.00 1,156.27 27,743.73 100- 4060 -5400 -0000 C/O Automotive Equipment 90,000.00 70,527.00 19,473.00 CAPITAL OUTLAY 118,900.00 71,683.27 47,216.73 100- 4060 -7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100- 4060 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4060 POLICE 2,744,022.00 1,153,978.68 1,590,04332 4070 FIRE 100 -4070- 1000 -0000 Full Time Salaries 580,316.00 228,800.56 351,515.44 1004070- 1100 -0000 Overtime - Full Time 48,924.00 18,963.41 29,960.59 100- 4070 - 1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4070 -1112 -0000 Sick Pay 0.00 1,372.21 - 1,372.21 100- 4070 -1113 -0000 Vacation Pay 0.00 15,398.37 - 15,398.37 100 - 4070 - 1199 -0000 Labor/Benefits-Vehicle Repair 1,500.00 1,063.23 436.77 100 - 4070 - 1200 -0000 Part Time Salaries 105,000.00 46,299.09 58,700.91 100- 4070 -1300 -0000 Overtime - Part Time 5,000.00 3,060.79 1,939.21 100-4070-14 10-0000 PERA 90,323.00 36,857.90 53,465.10 100-4070-1420-0000 FICA/Medicare 11,745.00 4,790.55 6,954.45 100 - 4070 - 1500 -0000 Hospital /Medical 73,408.00 38,952.12 34,455.88 100 - 4070 - 1520 -0000 Dental Insurance 4,440.00 2,281.48 2,158.52 100- 4070 - 1540 -0000 Life Insurance 536.00 237.60 298.40 100 - 4070 - 1700 -0000 Uniform Allowance 4,000.00 1,009.50 2,990.50 100 -4070- 1910 -0000 Holiday Pay 17,614.00 0.00 17,614.00 100 - 4070 - 1920 -0000 Medical Evaluations 4,500.00 0.00 4,500.00 PERSONNEL SERVICES 947,306.00 399,086.81 548,219.19 100 - 4070 - 2000 -0000 Office Supplies 1,500.00 266.50 1,233.50 100 -4070- 2101 -0000 General Supplies 1,500.00 1,048.68 451.32 1004070- 2103- OOOOAuto Maintenance Supplies 500.00 254.54 245.46 100- 4070 - 2107 -0000 Computer Software 0.00 0.00 0.00 100- 4070 - 2108 -0000 Fire Education Materials 4,000.00 233.95 3,766.05 100 -4070- 2110 -0000 Automotive Fuel 17,000.00 4,514.99 12,485.01 100 -4070- 2111 -0000 Paper/Forms 350.00 0.00 350.00 100 - 4070 - 2115 -0000 Tires 2,000.00 853.20 1,146.80 100 - 4070 - 2201 -0000 Equipment Repair Supplies 1,000.00 577.42 422.58 100- 4070 -2301 -0000 Safety Equipment 3,000.00 784.29 2,215.71 100 - 4070 - 2302 -0000 Other Minor Equipment 3,000.00 128.25 2,871.75 SUPPLIES 33,850.00 8,661.82 25,188.18 100- 4070 - 3010- 000OInternet Service 2,400.00 1,510.24 889.76 100- 4070 - 3099 -0000 Other Professional Services 4,500.00 0.00 4,500.00 10 4080 INSPECTIONS 100 -4080- 1000 -0000 Full Time Salaries 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100 -4080- 1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4070 - 3101 -0000 Telephone 0.00 0.00 0.00 100 -4070- 3102 -0000 Postage 750.00 36.55 713.45 100- 4070 - 3103 -0000 Cellular Phones 1,200.00 450.08 749.92 100-4070-3104-0000 Pager Services 0.00 0.00 0.00 100 - 4070 - 3105 -0000 800 MHZ Radio Service Fee 14,500.00 3,900.78 10,599.22 1004070- 3200 -0000 Mileage 0.00 0.00 0.00 100 -4070- 3201 -0000 Seminar /Conference Fees 1,000.00 120.00 880.00 100 -4070- 3202 -0000 Meals 0.00 0.00 0.00 100- 4070 - 3203 -0000 Housing 750.00 0.00 750.00 100 -4070- 3204 -0000 Training and Education 10,000.00 3,706.82 6,293.18 100- 4070 - 3400 -0000 Printing and Publishing 750.00 0.00 750.00 100 -4070- 3500 -0000 General Insurance 56,017.00 1,248.00 54,769.00 100- 4070 - 3701 -0000 Vehicle Repair Charges 18,000.00 21,231.98 - 3,231.98 100 - 4070 - 3702 -0000 Equipment Repair Charges 1,500.00 863.08 636.92 100- 4070 - 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 SERVICES AND CHARGES 111,367.00 33,067.53 78,299.47 100- 4070 - 4000 -0000 Memberships and Dues 1,500.00 1,659.00 - 159.00 100 - 4070 - 4001 -0000 Subscriptions 500.00 76.00 424.00 100 -4070- 4002 -0000 Laundry 150.00 0.00 150.00 100 - 4070 - 4099 -0000 Miscellaneous Charges 2,000.00 1,228.79 771.21 MISCELLANEOUS 4,150.00 2,963.79 1,186.21 100- 4070 -5200 -0000 C/O & Improvements 17,842.00 0.00 17,842.00 100 - 4070 -5300 -0000 C/O Machinery & Equipment 39,000.00 4,280.16 34,719.84 100- 4070 -5310 -0000 C/O MIS Computer Equipment 16,075.00 0.00 16,075.00 1004070 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 72,917.00 4,280.16 68,636.84 100- 4070 - 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100 -4070- 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4070 FIRE 1,169,590.00 448,060.11 721,529.89 4080 INSPECTIONS 100 -4080- 1000 -0000 Full Time Salaries 158,340.00 68,999.94 89,340.06 1004080- 1100 -0000 Overtime - Full Time 0.00 1,622.22 - 1,622.22 100 -4080- 1111 -0000 Severance Pay 0.00 0.00 0.00 1004080- 1112 -0000 Sick Pay 0.00 750.79 - 750.79 100- 4080 -1113 -0000 Vacation Pay 0.00 3,938.34 - 3,938.34 100 - 4080 - 1199 -0000 Labor/Benefits- Vehicle Repair 1,500.00 204.16 1,295.84 100-4080-14 10-0000 PERA 11,083.00 5,270.18 5,812.82 100-4080-1420-0000 FICA/Medicare 12,112.00 5,369.75 6,742.25 100 -4080- 1500 -0000 Hospital / Medical 19,054.00 11,115.01 7,938.99 100 -4080- 1520 -0000 Dental Insurance 1,200.00 694.03 505.97 100 - 4080 - 1540 -0000 Life Insurance 145.00 72.00 73.00 PERSONNEL SERVICES 203,434.00 98,036.42 105,397.58 100 -4080- 2000 -0000 Office Supplies 1,400.00 157.48 1,242.52 100- 4080 - 2101 -0000 General Supplies 1,100.00 71.84 1,028.16 100 -4080- 2110 -0000 Automotive Fuel 2,500.00 924.19 1,575.81 100- 4080 - 2115 -0000 Tires 400.00 0.00 400.00 100 -4080- 2201 -0000 Equipment Repair Supplies 300.00 54.00 246.00 100- 4080 - 2302 -0000 Other Minor Equipment 300.00 0.00 300.00 SUPPLIES 6,000.00 1,207.51 4,792.49 11 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4080 - 3012 -0000 Computer Programming 1,500.00 0.00 1,500.00 100- 4080 - 3013 -0000 Records Retention 0.00 0.00 0.00 100- 4080 - 3099 -0000 Other Professional Services 1,500.00 0.00 1,500.00 100- 4080 - 3101 -0000 Telephone 100.00 0.00 100.00 100- 4080 - 3102 -0000 Postage 300.00 67.51 232.49 100 -4080- 3103 -0000 Cellular Phones 1,000.00 466.34 533.66 100- 4080 - 3200 -0000 Mileage 150.00 72.00 78.00 100- 4080 - 3201 -0000 Seminar /Conference Fees 1,400.00 420.00 980.00 100- 4080 - 3202 -0000 Meals 200.00 0.00 200.00 100- 4080 - 3203 -0000 Housing 400.00 0.00 400.00 100- 4080 - 3205 -0000 Education 200.00 0.00 200.00 1004080- 3400 -0000 Printing and Publishing 1,000.00 0.00 1,000.00 100 -4080- 3500 -0000 General Insurance 2,840.00 0.00 2,840.00 100- 4080 - 3702 -0000 Equipment Repair Charges 300.00 0.00 300.00 100 - 4080 - 3707 -0000 Maintenance Agreements 2,000.00 1,208.90 791.10 100- 4080 - 3806 -0000 Uniforms 400.00 0.00 400.00 100 - 4080 - 3904 -0000 Building Permit Surcharge 15,000.00 1,591.57 13,408.43 SERVICES AND CHARGES 28,290.00 3,826.32 24,463.68 100- 40804000 -0000 Memberships and Dues 350.00 110.00 240.00 100- 4080-4001 -0000 Subscriptions 0.00 0.00 0.00 100 - 4080 - 4099 -0000 Miscellaneous Charges 500.00 29.00 471.00 MISCELLANEOUS 850.00 139.00 711.00 100- 4080 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100- 4080 - 5310 -0000 C/O MIS Computer Equipment 14,100.00 2,312.55 11,787.45 100 - 4080 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 14,100.00 2,312.55 11,787.45 100- 4080 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4080 INSPECTIONS 252,674.00 105,521.80 147,152.20 4085 CIVIL DEFENSE 100- 4085- 2101 -0000 General Supplies 100.00 0.00 100.00 SUPPLIES 100.00 0.00 100.00 100 - 4085- 3104 -0000 Alarms And Sirens 1,500.00 649.72 850.28 100 - 4085- 3200 -0000 Mileage 0.00 0.00 0.00 100- 4085- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100- 4085- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4085- 3500 -0000 General Insurance 63.00 0.00 63.00 100 -4085- 3600 -0000 Electricity 200.00 82.00 118.00 100- 4085- 3706 -0000 Command Post Maintenance 500.00 0.00 500.00 SERVICES AND CHARGES 2,263.00 731.72 1,531.28 100 -4085- 4000 -0000 Memberships And Dues 300.00 0.00 300.00 100 -4085- 4099 -0000 Miscellaneous Charges 250.00 225.00 25.00 MISCELLANEOUS 550.00 225.00 325.00 100- 4085 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100 - 4085 -5310 -0000 C/O MIS Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 12 13 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4085- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4085 CIVIL DEFENSE 2,913.00 956.72 1,956.28 4090 ENGINEERING 100 - 4090 - 1000 -0000 Full Time Salaries 233,756.00 100,888.40 132,867.60 100 - 4090 - 1100 -0000 Overtime - Full Time 4,000.00 1,976.81 2,023.19 100 - 4090 - 1111 -0000 Severance Pay 0.00 0.00 0.00 1004090- 1112 -0000 Sick Pay 0.00 3,340.96 - 3,340.96 1004090- 1113 -0000 Vacation Pay 0.00 1,968.03 - 1,968.03 100- 4090 - 1199 -0000 Labor/Benefits- Vehicle Repair 500.00 0.00 500.00 100- 4090 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 -4090- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 100-4090-14 10-0000 PERA 16,485.00 7,522.33 8,962.67 100-4090-1420-0000 FICA/Medicare 18,188.00 7,549.69 10,638.31 100 - 4090 - 1500 -0000 Hospital / Medical 32,018.00 18,323.99 13,694.01 100- 4090 - 1520 -0000 Dental Insurance 1,608.00 912.78 695.22 1004090- 1540 -0000 Life Insurance 193.00 96.48 96.52 PERSONNEL SERVICES 306,748.00 142,579.47 164,168.53 100 - 4090 - 2000 -0000 Office Supplies 2,000.00 174.74 1,825.26 100 - 4090 - 2101 -0000 General Supplies 850.00 160.56 689.44 100 -4090- 2107 -0000 Computer Software 1,200.00 0.00 1,200.00 100- 4090 - 2110 -0000 Automotive Fuel 2,500.00 1,226.75 1,273.25 1004090- 2116 -0000 Hydrants 4,500.00 2,790.84 1,709.16 1004090- 2302 -0000 Other Minor Equipment 500.00 0.00 500.00 SUPPLIES 11,550.00 4,352.89 7,197.11 100- 4090 - 3000 -0000 Consulting Engineer 800.00 0.00 800.00 1004090- 3013 -0000 Records Retention 0.00 0.00 0.00 100- 4090 - 3099 -0000 Other Professional Services 0.00 0.00 0.00 100- 4090 - 3101 -0000 Telephone 0.00 0.00 0.00 1004090- 3102 -0000 Postage 250.00 469.38 - 219.38 100 - 4090 - 3103 -0000 Cellular Phones 1,000.00 439.32 560.68 1004090- 3200 -0000 Mileage 0.00 0.00 0.00 100 -4090- 3201 -0000 Seminar /Conference Fees 400.00 50.00 350.00 100- 4090 - 3400 -0000 Printing and Publshing 0.00 22.68 -22.68 100 -4090 -3500 -0000 General Insurance 14,840.00 0.00 14,840.00 100- 4090 - 3702 -0000 Equipment Repair Charges 500.00 0.00 500.00 100 -4090- 3707 -0000 Maintenance Agreements 2,900.00 1,800.33 1,099.67 100 - 4090 - 3802 -0000 Myrtle St Dump Site 0.00 0.00 0.00 SERVICES AND CHARGES 20,690.00 2,781.71 17,908.29 100 - 4090 - 4000 -0000 Memberships And Dues 390.00 264.00 126.00 100- 4090 -4001 -0000 Subscriptions 0.00 0.00 0.00 100 -4090 -4099 -0000 Miscellaneous Charges 765.00 75.00 690.00 - MISCELLANEOUS 1,155.00 339.00 816.00 100 -4090 -5200 -0000 C/O & Capital Improvements 0.00 0.00 0.00 100 - 4090 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 100 - 4090 -5310 -0000 C/O MIS Computer Equipment 2,400.00 0.00 2,400.00 100 - 4090 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 2,400.00 0.00 2,400.00 100 -4090- 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 13 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100- 4090 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4090 ENGINEERING 342,543.00 150,053.07 192,489.93 4100 STREET 100 -4100- 1000 -0000 Full Time Salaries 351,601.00 138,086.02 213,514.98 100- 4100 -1 100 -0000 Overtime - Full Time 8,000.00 2,701.32 5,298.68 100- 4100- 1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4100 -1112 -0000 Sick Pay 0.00 12,190.71 - 12,190.71 100 -4100- 1113 -0000 Vacation Pay 0.00 7,932.17 - 7,932.17 1004100 - 1199 -0000 Labor /Benefits - Vehicle Repair - 7,500.00 4,874.30 - 2,625.70 100 - 4100 -1200 -0000 Part Time Salaries 13,800.00 0.00 13,800.00 100- 4100 -1300 -0000 Overtime - Part Time 150.00 0.00 150.00 100 - 4100- 1410 -0000 PERA 25,472.00 11,260.06 14,211.94 100 - 4100- 1420 -0000 FICA/Medicare 28,903.00 11,529.13 17,373.87 100- 4100 - 1500 -0000 Hospital /Medical 54,882.00 30,510.12 24,371.88 100 - 4100 - 1520 -0000 Dental Insurance 3,240.00 1,823.61 1,416.39 100 - 4100 - 1540 -0000 Life Insurance 390.00 194.40 195.60 100 -4100- 1800 -0000 Longevity Pay 4,283.00 0.00 4,283.00 PERSONNEL SERVICES 483,221.00 211,353.24 271,867.76 100 -4100- 2000 -0000 Office Supplies 300.00 107.60 192.40 100- 4100- 2101 -0000 General Supplies 25,000.00 5,259.63 19,740.37 100 - 4100- 2102 -0000 Janitorial Supplies 2,500.00 12.80 2,487.20 100 -4100- 2105 -0000 Asphalt 40,000.00 6,234.16 33,765.84 100 - 4100 - 2106 -0000 Salt / Sand 72,000.00 48,515.41 23,484.59 100- 4100 - 2108 -0000 Gravel 2,500.00 0.00 2,500.00 100- 4100- 2110 -0000 Automotive Fuel 50,000.00 14,019.14 35,980.86 100 - 4100- 2115 -0000 Tires 8,000.00 757.11 7,242.89 100 -4100- 2201 -0000 Equipment Repair Supplies 30,000.00 7,048.44 22,951.56 100 -4100- 2202 -0000 Building Repair Supplies 200.00 74.80 125.20 100 - 4100 - 2300 -0000 Small Tools 0.00 0.00 0.00 100- 4100- 2301 -0000 Safety Equipment 1,500.00 63.64 1,436.36 1004100- 2302 -0000 Other Minor Equipment 10,000.00 528.20 9,471.80 SUPPLIES 242,000.00 82,620.93 159,379.07 100 - 4100 - 3002 -0000 Contractual 32,000.00 17,425.19 14,574.81 100- 4100- 3099 -0000 Other Professional Services 2,000.00 0.00 2,000.00 100 - 4100- 3101 -0000 Telephone 2,500.00 1,161.97 1,338.03 100- 4100 - 3103 -0000 Cellular Phones 500.00 183.27 316.73 100 -4100- 3200 -0000 Mileage 0.00 0.00 0.00 100 -4100- 3201 -0000 Seminar /Conference Fees 1,500.00 0.00 1,500.00 100 - 4100 - 3202 -0000 Meals 0.00 0.00 0.00 100 -4100- 3203 -0000 Housing 0.00 0.00 0.00 100 -4100- 3400 -0000 Printing and Publishing 300.00 0.00 300.00 100 - 4100 - 3500 -0000 General Insurance 48,111.00 0.00 48,111.00 1004100- 3600 -0000 Electricity 15,000.00 4,172.43 10,827.57 1004100- 3601 -0000 Natural Gas 13,000.00 4,141.16 8,858.84 1004100- 3702 -0000 Equipment Repair Charges 12,000.00 1,487.78 10,512.22 100 - 4100- 3703 -0000 Building Repair Charges 8,000.00 1,948.68 6,051.32 100 -4100- 3707 -0000 Maintenance Agreements 8,000.00 5,651.92 2,348.08 100 - 4100 - 3709 -0000 Sealcoating / Patching 125,000.00 235.91 124,764.09 100 - 4100 -3710 -0000 Sidewalk Repair /Replacement 2,000.00 0.00 2,000.00 100 - 4100- 3806 -0000 Uniforms 4,000.00 996.79 3,003.21 SERVICES AND CHARGES 273,911.00 37,405.10 236,505.90 14 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100 -4100- 4000 -0000 Memberships And Dues 300.00 35.00 265.00 100 - 4100 - 4099 -0000 Miscellaneous Charges 7,400.00 2,284.76 5,115.24 MISCELLANEOUS 7,700.00 2,319.76 5,380.24 100 -4100 -5100 -0000 C/O Land 0.00 0.00 0.00 100- 4100 -5200 -0000 C/O & Improvements 0.00 0.00 0.00 100 - 4100 - 5300 -0000 C/O Machinery & Equipment 0.00 2,137.50 - 2,137.50 100 - 4100 -5310 -0000 C/O MIS Computer Equipment 4,200.00 0.00 4,200.00 100- 4100 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 4,200.00 2,137.50 2,062.50 100- 4100- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100- 4100 - 7020 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4100 STREET 1,011,032.00 335,836.53 675,195.47 4140 UNALLOCATED 100- 4140 - 1500 -0000 Hospital /Medical /Retirees 491,340.00 276,205.75 215,134.25 100 -4140- 1540 -0000 Life Insurance- Retirees 0.00 0.00 0.00 PERSONNEL SERVICES 491,340.00 276,205.75 215,134.25 100 - 4140- 3005 -0000 Maple Island Prison Site 0.00 0.00 0.00 100 -4140- 3080 -0000 Clean Up Services 0.00 0.00 0.00 100 - 4140 - 3094 -0000 Wellness Program 0.00 0.00 0.00 100 -4140- 3095 -0000 Community Thread (aka CVS) 0.00 0.00 0.00 100 - 4140 - 3096 -0000 Youth Service Bureau 0.00 0.00 0.00 100- 4140- 3097 -0000 Human Rights Commission 100.00 87.38 12.62 100 -4140- 3098 -0000 Charter Commission Expenses 250.00 1.32 248.68 100- 4140 - 3102 -0000 Postage 0.00 0.00 0.00 100 - 4140- 3500 -0000 General Insurance 0.00 318,094.50 - 318,094.50 100 -4140- 3750 -0000 Fire Relief Association 120,000.00 1,280.00 118,720.00 SERVICES AND CHARGES 120,350.00 319,463.20 - 199,113.20 100 -4140- 4010 -0000 Contingency 3,000.00 1,098.09 1,901.91 100 - 41404020 -0000 Garbage Collection 0.00 993.00 - 993.00 100 -4140- 4080 -0000 Property Cleanup 0.00 938.43 - 938.43 100 - 4140 - 4099 -0000 Miscellaneous Charges 0.00 27,691.71 - 27,691.71 MISCELLANEOUS 3,000.00 30,721.23 - 27,721.23 100-4140- 5100 -0000 C/O Land 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 100 -4140- 7010 -0000 Depreciation - Purchased Asset 0.00 0.00 0.00 100 - 4140 - 7020 -0000 Depreciation - Contributed Asset 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4140 UNALLOCATED 614,690.00 626,390.18 - 11,700.18 4190 OPERATING TRANSFERS 100 -4190- 9200 -0000 Transfer Out - Special Events 18,300.00 9,150.00 9,150.00 100 -4190- 9230 -0000 Transfer Out - Library Fund 1,047,676.00 500,038.02 547,637.98 100- 4190- 9240 -0000 Transfer Out -Park Fund 695,772.00 326,161.02 369,610.98 100 -4190- 9263 -0000 Transfer Out -Dare Fund 0.00 0.00 0.00 100- 4190- 9290 -0000 Transfer Out -Mist Grant Fund 0.00 0.00 0.00 15 I 2010 2010 2010 Account Number Description Budget Y -T -D Variance 100 -4190- 9490 -0000 Transfer Out - Capital Project 0.00 0.00 0.00 OTHER FINANCING USES 1,761,748.00 835,349.04 926,398.96 4190 OPERATING TRANSFERS 1,761,748.00 835,349.04 926,398.96 Expense .9,943,060.00 4,480,832.17 5,462,227.83 100 GENERAL FUND 0.00 - 4,005,232.89 4,005,232.89 Revenue Total 9,943,060.00 475,599.28 9,467,460.72 Expense Total 9,943,060.00 4,480,832.17 5,462,227.83 Grand Total 0.00 - 4,005,232.89 4,005,232.89 I General Ledger Quarterly Report S User: SharonH Printed: 07/15/10 08:18:42 Period 01 -06 THE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 200 SPECIAL EVENTS FUND Revenue 0000 200 - 0000 - 3504 -0100 Ticket Sales (LJD) 45,000.00 0.00 45,000.00 CHARGES FOR SERVICES 45,000.00 0.00 45,000.00 200-0000-3810-0200 Interest Earnings 0.00 -93.73 93.73 200 - 0000 - 3820 -0100 Donations 15,000.00 13,000.00 2,000.00 200 - 0000 - 3870 -0100 Refunds And Reimbursements 20,000.00 0.00 20,000.00 MISCELLANEOUS 35,000.00 12,906.27 22,093.73 200 - 0000 - 3910 -0100 Transfer In- General Fund 18,300.00 9,150.00 9,150.00 200 - 0000 - 3910 -0490 Transfer In- Capital Projects 0.00 0.00 0.00 OTHER FINANCING SOURCES 18,300.00 9,150.00 9,150.00 0000 98,300.00 22,056.27 76,243.73 Revenue 98,300.00 22,056.27 76,243.73 Expense 4200 SPECIAL EVENTS 200 - 4200 - 3099 -0000 Other Professional Services 40,000.00 162.08 39,837.92 200 - 4200 - 3400 -0000 Printing and Publishing 0.00 0.00 0.00 200 - 4200 - 3500 -0000 General Insurance 500.00 0.00 500.00 200 - 4200 - 3600 -0000 Electricity 0.00 0.00 0.00 200 - 4200 - 3900 -0000 Sales Tax 500.00 0.00 500.00 SERVICES AND CHARGES 41,000.00 162.08 40,837.92 200 - 4200 -4005 -0000 Contributions 2,000.00 0.00 2,000.00 200 - 4200 -4006 -0000 Lumber Jack Day Parade 0.00 0.00 0.00 200 - 4200 - 4007 -0000 Fireworks 55,000.00 5,000.00 50,000.00 200 -4200- 4099 -0000 Miscellaneous Charges 300.00 0.00 300.00 MISCELLANEOUS 57,300.00 5,000.00 52,300.00 4200 SPECIAL EVENTS 98,300.00 5,162.08 93,137.92 Expense 98,300.00 5,162.08 93,137.92 200 SPECIAL EVENTS FUND 0.00 16,894.19 - 16,894.19 Revenue Total 98,300.00 22,056.27 76,243.73 Expense Total 98,300.00 5,162.08 93,137.92 Grand Total 0.00 16,894.19 - 16,894.19 1 General Ledger Quarterly Report a t' e Y' l a 1. User: SharonH Printed: 07/15/10 08:19:06 Period 01 -06 THE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 202 ST CROIX VALLEY REC CENTER Revenue 0000 202 - 0000 - 3502 -0100 Concessions 135,000.00 67,949.57 67,050.43 202 -0000- 3502 -0200 Advertising 30,000.00 17,107.54 12,892.46 202 - 0000 - 3502 -0350 Donations 0.00 0.00 0.00 202 - 0000 - 3502 -0400 Tax Exempt Programs 370,000.00 160,021.72 209,978.28 202 - 0000 - 3502 -0401 Other Programs 230,000.00 154,543.45 75,456.55 202 - 0000 - 3502 -0402 Equipment Rental 30,000.00 23,171.52 6,828.48 202 - 0000 - 3502 -0403 Figure Skating/Lessons 140,000.00 69,960.00 70,040.00 202 - 0000 - 3502 -0404 Open Skate 27,000.00 11,795.50 15,204.50 202 - 0000 - 3502 -0500 Gate 60,000.00 39,359.00 20,641.00 202 - 0000 - 3502 -0800 Ref Inds & Reimbursements 0.00 0.00 0.00 202 - 0000 - 3502 -0900 Miscellaneous 11,000.00 3,509.46 7,490.54 202 -0000- 3502 -0901 Cash Over /Short 0.00 - 105.85 105.85 202 - 0000 - 3503 -0200 Advertising 0.00 0.00 0.00 202 - 0000 - 3503 -0400 Tax Exempt Programs 170,000.00 81,118.00 88,882.00 202 - 0000 - 3503 -0401 Other Programs 100,000.00 117,205.55 - 17,205.55 202 - 0000 - 3503 -0405 Open Field 20,000.00 16,124.00 3,876.00 202 - 0000 - 3503 -0406 Walking 5,000.00 2,623.50 2,376.50 202-0000-3503-0407 Golf 1,000.00 630.00 370.00 202 - 0000 - 3503 -0408 Batting Cages 300.00 179.00 121.00 202 - 0000 - 3503 -0800 Refunds & Reimbursements 0.00 0.00 0.00 202 - 0000 - 3503 -0900 Miscellaneous 0.00 0.00 0.00 202 - 0000 - 3503 -0901 Cash Over /Short 0.00 0.00 0.00 202 - 0000 -3504 -0100 Concessions 0.00 0.00 0.00 202 - 0000 -3504 -0200 Advertising 0.00 0.00 0.00 202 - 0000 - 3504 -0400 Tax Exempt Programs 135,000.00 0.00 135,000.00 202 - 0000 -3504 -0401 Other Programs 40,000.00 0.00 40,000.00 202 - 0000 - 3504 -0402 Equipment Rental 0.00 0.00 0.00 202 - 0000 - 3504 -0403 Figure Skating/Lessons 0.00 0.00 0.00 202 - 0000 - 3504 -0405 Open Skate 0.00 0.00 0.00 202 - 0000 -3504 -0500 Gate 0.00 0.00 0.00 202 - 0000 - 3504 -0800 Refunds & Reimbursements 0.00 0.00 0.00 202 - 0000 - 3504 -0900 Miscellaneous 0.00 408.00 - 408.00 202 - 0000 - 3504 -0901 Cash Over /Short 0.00 0.00 0.00 CHARGES FOR SERVICES 1,504,300.00 765,599.96 738,700.04 202-0000-3810-0200 Interest Earnings 45,000.00 - 2,436.01 47,436.01 202 - 0000 - 3830 -0100 Sale Of Property 0.00 0.00 0.00 202 - 0000 - 3870 -0100 Refunds and Reimbursements 0.00 0.00 0.00 MISCELLANEOUS 45,000.00 - 2,436.01 47,436.01 202 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 0.00 0.00 0.00 202 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 0.00 0.00 0.00 202 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 0.00 0.00 0.00 202 - 0000 - 3910 -0408 Transfer In -CO Bonds 2008 32,500.00 0.00 32,500.00 202 -0000- 3910 -0409 Transfer In -GO CO Bonds 2009 99,900.00 0.00 99,900.00 1 2010 2010 2010 Account Number Description Budget Y -T -D Variance 202 - 0000 - 3910 -0416 Transfer In -GO CO Bonds 2006 0.00 0.00 0.00 202 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 0.00 0.00 0.00 202 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 0.00 0.00 0.00 202 - 0000 -3910 -0424 Transfer In -Co Bonds 2000 0.00 0.00 0.00 202 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 0.00 0.00 0.00 202 - 0000 - 3910 -0490 Transfer In-Capital Projects 0.00 0.00 0.00 202 - 0000 - 3910 -0705 Transfer In - Storm Sewer 0.00 0.00 0.00 202 - 0000 - 3920 -0395 Proceeds fr Capital Lease Obg 0.00 0.00 0.00 OTHER FINANCING SOURCES 132,400.00 0.00 132,400.00 0000 1,681,700.00 763,163.95 918,536.05 Revenue 1,681,700.00 763,163.95 918,536.05 Expense 4202 RECREATION CENTER 202 - 4202 -1199 -0000 Labor /Benefits- Vehicle Repair 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 202 - 4202 - 2000 -0000 Office Supplies 3,000.00 535.68 2,464.32 202 - 4202 - 2101 -0000 General Supplies 18,000.00 6,362.81 11,637.19 2024202- 2102 -0000 Concession Supplies 80,000.00 38,967.27 41,032.73 202 -4202- 2110 -0000 Fuel 2,500.00 341.35 2,158.65 202 -4202- 2200 -0000 Uniforms 3,000.00 5,540.50 - 2,540.50 202 - 4202 - 2201 -0000 Equipment Repair Supplies 15,000.00 12,038.49 2,961.51 202 - 4202 - 2302 -0000 Other Minor Equipment 5,000.00 1,165.41 3,834.59 SUPPLIES 126,500.00 64,951.51 61,548.49 202 - 4202 - 3002 -0000 Contractual 25,000.00 3,033.84 21,966.16 202 - 4202 -3004 -0000 Auditing 0.00 0.00 0.00 202 -4202- 3088 -0000 Management Fees 11,667.00 4,861.10 6,805.90 202 - 4202 - 3089 -0000 Manager 28,964.00 12,100.71 16,863.29 202 - 4202 -3090 -0000 Assistant Manager 15,375.00 8,606.00 6,769.00 202 - 4202 - 3091 -0000 Sales Director 22,500.00 8,677.40 13,822.60 2024202- 3092 -0000 Clerical 6,500.00 3,099.66 3,400.34 2024202- 3093- 000OZamboni Operators 72,000.00 40,570.26 31,429.74 202 - 4202 - 3094 -0000 Custodian 45,000.00 33,900.49 11,099.51 202 - 4202 - 3095 -0000 Attendants /Skate Guards 1,000.00 10,689.46 - 9,689.46 202 - 4202 - 3096 -0000 Concession Workers 50,000.00 21,565.80 28,434.20 202 -4202- 3099 -0000 Other Professional Services 95,000.00 61,011.01 33,988.99 202 -4202- 3101 -0000 Telephone 2,200.00 1,082.89 1,117.11 202 -4202- 3102 -0000 Postage 2,000.00 157.62 1,842.38 202 -4202- 3103 -0000 Cellular Phones 400.00 195.00 205.00 202-4202-3200-0000 Mileage 3,000.00 37.50 2,962.50 202 -4202- 3201 -0000 Seminar /Conference Fees 1,200.00 1,120.00 80.00 202 - 4202 - 3202 -0000 Meals 0.00 0.00 0.00 202 - 4202 - 3300 -0000 Gate Receipts Split 15,000.00 10,768.50 4,231.50 2024202- 3400 -0000 Printing and Publishing 7,000.00 1,691.84 5,308.16 202 - 4202 - 3500 -0000 General Insurance 7,992.00 0.00 7,992.00 202 - 4202 - 3600 -0000 Electricity 123,000.00 52,406.77 70,593.23 202 - 4202 - 3601 -0000 Natural Gas 75,000.00 23,634.32 51,365.68 202 - 4202 - 3702 -0000 Equipment Repair Charges 8,000.00 3,420.70 4,579.30 202 -4202- 3707 -0000 Maintenance Agreements 8,000.00 0.00 8,000.00 202 - 4202 - 3709 -0000 Sealcoating 0.00 0.00 0.00 202 -4202- 3900 -0000 Sales Tax 25,000.60 7,118.25 17,881.75 SERVICES AND CHARGES 650,798.00 309,749.12 341,048.88 0 2010 2010 2010 Account Number Description Budget Y -T -D Variance 202 - 4202 - 4000 -0000 Memberships And Dues 500.00 350.00 150.00 202 - 4202 -4002 -0000 Laundry 3,000.00 1,038.38 1,961.62 202 -4202- 4099 -0000 Miscellaneous Charges 15,000.00 2,426.35 12,573.65 MISCELLANEOUS 18,500.00 3,814.73 14,685.27 202- 4202 -5200 -0000 C/O Improvements 10,000.00 0.00 10,000.00 202 - 4202 -5300 -0000 C/O Machinery & Equipment 45,000.00 0.00 45,000.00 202 - 4202 - 5310 -0000 C/O MIS Computer Equipment 7,400.00 1,156.27 6,243.73 CAPITAL OUTLAY 62,400.00 1,156.27 61,243.73 202 - 4202 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 2024202- 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 202 - 4202 - 9381 -0000 Transfer Out - $2,135 Go 2000D 0.00 0.00 0.00 202 - 4202 - 9385 -0000 Transfer Out -$2715 Sports Ctr 100,070.00 0.00 100,070.00 202-4202- 9389 -0000 Transfer Out -$1420 GO Sports 174,169.00 0.00 174,169.00 OTHER FINANCING USES 274,239.00 0.00 274,239.00 4202 RECREATION CENTER 1,132,437.00 379,671.63 752,765.37 4203 FIELDHOUSE 202 - 4203 - 1199 -0000 Labor/Benefits- Vehicle Repair 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 202 - 4203 - 2000 -0000 Office Supplies 400.00 0.00 400.00 2024203- 2101 -0000 General Supplies 1,000.00 0.00 1,000.00 202 - 4203 -2102 -0000 Concession Supplies 1,000.00 0.00 1,000.00 202 -4203- 2201 -0000 Equipment Repair Supplies 5,000.00 3,781.23 1,218.77 202 - 4203 - 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 8,400.00 3,781.23 4,618.77 202 - 4203 - 3002 -0000 Contractual 1,000.00 143.82 856.18 2024203- 3088 -0000 Management Fees 11,667.00 4,861.10 6,805.90 202 - 4203 - 3089 -0000 Manager 28,964.00 12,100.71 16,863.29 202 - 4203 - 3090 -0000 Assistant Manager 15,375.00 8,606.00 6,769.00 202 -4203- 3091 -0000 Sales Director 22,500.00 0.00 22,500.00 202 - 4203 - 3092 -0000 Clerical 6,500.00 3,099.66 3,400.34 202 -4203- 3094 -0000 Custodian 5,000.00 0.00 5,000.00 202 - 4203 - 3095 -0000 Attendants 6,500.00 3,100.00 3,400.00 202 - 4203 - 3099 -0000 Other Professional Services 0.00 0.00 0.00 202-4203- 3101 -0000 Telephone 1,200.00 476.09 723.91 202 - 4203 - 3102 -0000 Postage 0.00 0.00 0.00 202 - 4203 - 3103 -0000 Cellular Phones 350.00 195.00 155.00 202 - 4203 - 3200 -0000 Mileage 0.00 0.00 0.00 202 - 4203 - 3201 -0000 Seminar /Conference Fees 300.00 0.00 300.00 202 -4203- 3202 -0000 Meals 0.00 0.00 0.00 202 -4203- 3400 -0000 Printing and Publishing 500.00 0.00 500.00 2024203- 3500 -0000 General Insurance 6,858.00 0.00 6,858.00 202 - 4203 - 3600 -0000 Electricity 43,000.00 16,159.83 26,840.17 202 -4203- 3601 -0000 Natural Gas 91,000.00 35,969.91 55,030.09 202 -4203- 3602 -0000 Propane 20,000.00 15,983.55 4,016.45 202 - 4203 - 3702 -0000 Equipment Repair Charges 5,000.00 3,182.70 1,817.30 202 -4203- 3900 -0000 Sales Tax 10,000.00 3,300.86 6,699.14 SERVICES AND CHARGES 275,714.00 107,179.23 168,534.77 2010 2010 2010 Account Number Description Budget Y -T -D Variance 202 - 4203 - 4000 -0000 Memberships And Dues 200.00 0.00 200.00 202 - 4203 - 4002 -0000 Laundry 1,000.00 898.38 101.62 202 -4203- 4099 -0000 Miscellaneous Charges 2,000.00 160.30 1,839.70 MISCELLANEOUS 3,200.00 1,058.68 2,141.32 202 - 4203 -5200 -0000 C/O Improvements 70,000.00 0.00 70,000.00 202 - 4203 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 70,000.00 0.00 70,000.00 4203 FIELDHOUSE 357,314.00 112,019.14 245,294.86 4204 LILY LAKE ARENA 202 -4204- 2000 -0000 Office Supplies 0.00 0.00 0.00 202 -4204- 2101 -0000 General Supplies 2,000.00 0.00 2,000.00 202 - 4204 - 2102 -0000 Concession Supplies 1,000.00 0.00 1,000.00 202 -4204- 2200 -0000 Uniforms 700.00 0.00 700.00 202 - 4204 - 2201 -0000 Equipment Repair Supplies 6,000.00 4,620.29 1,379.71 202 -4204- 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 10,700.00 4,620.29 6,079.71 202 -4204- 3000 -0000 Consulting Engineer 0.00 0.00 0.00 202 - 4204 - 3088 -0000 Management Fees 11,666.00 4,861.10 6,804.90 202 -4204- 3089 -0000 Manager 28,964.00 12,100.71 16,863.29 202 -4204- 3090 -0000 Assistant Manager 15,375.00 8,606.00 6,769.00 202 -4204- 3091 -0000 Sales Director 0.00 0.00 0.00 202 -4204- 3092 -0000 Clerical 6,500.00 3,099.66 3,400.34 202 -4204- 3093- 000OZamboni Operators 30,000.00 11,139.16 18,860.84 202 -4204- 3094 -0000 Custodian 8,000.00 8,564.37 - 564.37 202 -4204- 3096 -0000 Concession Workers 0.00 0.00 0.00 202 - 4204 - 3099 -0000 Other Professional Services 0.00 0.00 0.00 202 -4204- 3101 -0000 Telephone 800.00 311.55 488.45 202 -4204- 3102 -0000 Postage 0.00 0.00 0.00 202 -4204- 3103 -0000 Cellular Phones 200.00 0.00 200.00 202 -4204- 3200 -0000 Mileage 0.00 0.00 0.00 202 -4204- 3201 -0000 Seminar /Conference Fees 300.00 0.00 300.00 202 - 4204 - 3202 -0000 Meals 0.00 0.00 0.00 2024204- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 202 -4204- 3500 -0000 General Insurance 5,794.00 0.00 5,794.00 202 -4204- 3600 -0000 Electricity 50,000.00 16,262.57 33,737.43 202 -4204- 3601 -0000 Natural Gas 18,000.00 4,808.23 13,191.77 202 -4204- 3602 -0000 Propane 0.00 0.00 0.00 202 - 4204 - 3702 -0000 Equipment Repair Charges 5,000.00 206.00 4,794.00 202 -4204- 3900 -0000 Sales Tax 0.00 27.14 -27.14 SERVICES AND CHARGES 180,599.00 69,986.49 110,612.51 202 -4204- 4000 -0000 Memberships and Dues 150.00 0.00 150.00 202- 4204 - 4002 -0000 Laundry 0.00 0.00 0.00 202 - 4204 - 4099- 000OMiscellaneous Charges 500.00 0.00 500.00 MISCELLANEOUS 650.00 0.00 650.00 202 - 4204 -5200 -0000 C/O & Improvements 0.00 0.00 0.00 202 - 4204 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 4204 LILY LAKE ARENA 191,949.00 74,606.78 117.342.22 I•I W 2010 2010 2010 Account Number Description Budget Y -T -D Variance Expense 1,681,700.00 566,297.55 1,115,402.45 202 ST CROIX VALLEY REC CENTER 0.00 196,866.40 - 196,866.40 Revenue Total 1,681,700.00 763,163.95 918,536.05 Expense Total 1,681,700.00 566,297.55 1,115,402.45 Grand Total 0.00 196,866.40 - 196,866.40 General Ledger Quarterly Report User: SharonH te Printed: 07/15/10 08:19:55 Period 0l -06 THE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 230 LIBRARY FUND Revenue 0000 230 - 0000 - 3500 -0100 Meeting Room Rental Fees 230 - 0000 - 3520 -0100 Copier/Printer Sales 230 - 0000 - 3880 -0200 Gallery Fees 230-0000-3880-0500 Book & Other Enterprise Sales CHARGES FOR SERVICES 35,000.00 17, 5 80.75 17,419.25 6,800.00 3,193.86 3,606.14 1,000.00 587.00 413.00 500.00 172.78 327.22 43,300.00 21,534.39 21,765.61 230 - 0000 - 3810 -0200 Interest Earnings 1,000.00 - 173.22 1,173.22 230 - 0000 - 3820 -0100 Gifts 1,000.00 3,636.46 - 2,636.46 230 - 0000 - 3830 -0100 Sale of Property 0.00 0.00 0.00 230 -0000- 3860 -0100 Lease/Rentals 1,000.00 0.00 1,000.00 230 - 0000 - 3860 -0200 Parking Rental 2,500.00 1,250.04 1,249.96 230 - 0000 - 3870 -0100 Refunds and Reimbursements 500.00 2,032.09 - 1,532.09 230 - 0000 - 3880 -0020 Library Card Fees 2,400.00 1,116.91 1,283.09 230 - 0000 - 3880 -0030 Lost Materials 5,000.00 1,697.68 3,302.32 230 - 0000 - 3880 -0040 Processing Fees 11,000.00 4,290.27 6,709.73 230 -0000- 3880 -0050 Registration 15,000.00 0.00 15,000.00 230 - 0000 - 3880 -0100 Miscellaneous Income 1,000.00 - 400.00 1,400.00 MISCELLANEOUS 40,400.00 13,450.23 26,949.77 230 - 0000 - 3910 -0100 Transfer In- General Fund 1,047,676.00 500,038.02 547,637.98 230 - 0000 - 3910 -0232 Transfer In- Library Fundraiser 0.00 0.00 0.00 230 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 0.00 0.00 0.00 230 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 0.00 0.00 0.00 230 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 0.00 0.00 0.00 230 - 0000 - 3910 -0408 Transfer In -CO Bonds 2008 0.00 0.00 0.00 230 - 0000 - 3910 -0409 Transfer In -GO CO Bonds 2009 61,400.00 0.00 61,400.00 230 - 0000 - 3910 -0416 Transfer In -CO Bonds 2006 0.00 0.00 0.00 230 - 0000 - 3910 -0420 Transfer In -Co Bonds 0.00 0.00 0.00 230 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 0.00 0.00 0.00 230 - 0000 -3910 -0424 Transfer In -Co Bonds 2000 0.00 0.00 0.00 230 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 0.00 0.00 0.00 230 - 0000 - 3910 -0490 Transfer In- Capital Projects 0.00 0.00 0.00 OTHER FINANCING SOURCES 1,109,076.00 500,038.02 609,037.98 0000 - 1,192,776.00 535,022.64 657,75336 Revenue 1,192,776.00 535,022.64 657,75336 Expense 4230 LIBRARY OPERATIONS 2304230- 1000 -0000 Full Time Salaries 179,951.00 76,523.19 103,427.81 230 - 4230 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 230 - 4230 - 1111 -0000 Severance Pay 0.00 0.00 0.00 230 - 4230 -1112 -0000 Sick Pay 0.00 2,558.75 - 2,558.75 230 - 4230 - 1113 -0000 Vacation Pay 0.00 19,196.07 - 19,196.07 1 2010 2010 2010 Account Number Description Budget Y -T -D Variance 230 -4230- 1200 -0000 Part Time Salaries 400,027.00 169,485.95 230,541.05 230 - 4230 - 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 230-4230-14 10-0000 PERA 42,095.00 18,448.97 23,646.03 230-4230-1420-0000 FICA/Medicare 46,034.00 18,534.03 27,499.97 230 - 4230 - 1500 -0000 Hospital / Medical 62,637.00 37,791.98 24,845.02 230 - 4230 - 1520 -0000 Dental Insurance 4,163.00 2,115.85 2,047.15 230 -4230- 1540 -0000 Life Insurance 621.00 293.28 327.72 PERSONNEL SERVICES 735,528.00 344,948.07 390,579.93 2304230- 2000 -0000 Office Supplies 500.00 81.85 418.15 230 - 4230 - 2101 -0000 General Supplies 5,300.00 1,705.19 3,594.81 2304230- 2113 -0000 Reference 8,500.00 1,522.38 6,977.62 230 - 4230 -2114 -0000 Data Base Searching 5,700.00 0.00 5,700.00 230 - 4230 - 2302 -0000 Other Minor Equipment 1,000.00 377.79 622.21 230 -4230- 2400 -0000 Childrens Books 13,320.00 369.25 12,950.75 230 - 4230 - 2401 -0000 Adult Books - Fiction 17,570.00 5,838.71 11,731.29 230 -4230- 2402 -0000 Audio 11,025.00 1,184.63 9,840.37 230 -4230- 2403 -0000 Periodicals 7,300.00 5,890.22 1,409.78 230 -4230- 2405 -0000 Adult Books - Non Fiction 23,500.00 9,371.07 14,128.93 230 - 4230 - 2407 -0000 Programs 0.00 0.00 0.00 2304230-2408-0000 Film/Video 8,025.00 1,544.22 6,480.78 230 - 4230 - 2499 -0000 Collection Development 610.00 65.50 544.50 SUPPLIES 102,350.00 27,950.81 74,399.19 230 - 4230 - 3098 -0000 Technology Support 2,500.00 528.80 1,971.20 230 - 4230 - 3099 -0000 Other Professional Services 500.00 3,314.32 - 2,814.32 230 - 4230 - 3100 -0000 Circulation System 0.00 0.00 0.00 230 - 4230 - 3101 -0000 Telecommunications 9,800.00 4,074.50 5,725.50 2304230- 3102 -0000 Postage 2,500.00 527.88 1,972.12 230 -4230- 3200 -0000 Mileage 400.00 87.50 31 2.50 230 -4230- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 230 - 4230 - 3202 -0000 Meals 0.00 0.00 0.00 230 - 4230 - 3203 -0000 Housing 0.00 0.00 0.00 230 - 4230 - 3400 -0000 Printing and Publishing 500.00 210.00 290.00 230 - 4230 - 3401 -0000 Binding 350.00 0.00 350.00 230 - 4230 - 3404 -0000 Processing Fee 7,000.00 6,663.36 336.64 230 - 4230 - 3500 -0000 General Insurance 5,054.00 0.00 5,054.00 230 -4230- 3707 -0000 Maintenance Agreements 28,600.00 27,108.95 1,491.05 230 - 4230 - 3803 -0000 Data Base Maintenance 0.00 0.00 0.00 230 -4230 -3804 -0000 Equipment Rental 0.00 0.00 0.00 230 -4230 -3900 -0000 Sales Tax 800.00 292.38 507.62 SERVICES AND CHARGES 58,004.00 42,807.69 15,196.31 230 - 4230 - 4000 -0000 Memberships and Dues 400.00 180.00 220.00 230 - 4230 - 4001 -0000 Subscriptions 600.00 600.00 0.00 230 - 4230 - 4099 -0000 Miscellaneous Charges 1,600.00 752.41 847.59 MISCELLANEOUS 2,600.00 1,532.41 1,067.59 230 - 4230 -5200 -0000 C/O & Improvements 0.00 0.00 0.00 230 - 4230 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 230-4230 -5310 -0000 C/O MIS Computer Equipment 58,200.00 0.00 58,200.00 CAPITAL OUTLAY 58,200.00 0.00 58,200.00 230 - 4230 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 230 - 4230 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 2 2010 2010 2010 Account Number Description Budget Y -T -D Variance 4230 LIBRARY OPERATIONS 956,682.00 417,238.98 539,443.02 4231 LIBRARY PLANT 230 - 4231 - 1000 -0000 Full Time Salaries 43,056.00 19,305.60 23,750.40 230 - 4231 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 230 -4231- 1111 -0000 Severance Pay 0.00 0.00 0.00 2304231- 1112 -0000 Sick Pay 0.00 1,150.32 - 1,150.32 230 - 4231 -1113 -0000 Vacation Pay 0.00 508.25 - 508.25 230-4231-1200-0000 Part Time Salaries 32,007.00 15,450.30 16,556.70 2304231- 1410- 0000PERA 5,254.00 2,548.81 2,705.19 230-4231-1420-0000 FICA/Medicare 5,742.00 2,470.66 3,271.34 230 - 4231 - 1500 -0000 Hospital / Medical 15,298.00 8,923.60 6,374.40 230 - 4231 -1520 -0000 Dental Insurance 756.00 416.50 339.50 230 - 4231- 1540 -0000 Life Insurance 116.00 57.60 58.40 PERSONNEL SERVICES 102,229.00 50,831.64 51,397.36 230 - 4231 - 2101 -0000 General Supplies 3,500.00 1,339.45 2,160.55 230 - 4231- 2102 -0000 Janitorial Supplies 4,000.00 2,085.33 1,914.67 2304231- 2202 -0000 Building Repair Supplies 300.00 100.00 200.00 230 -4231- 2203 -0000 Furn/Air Cond Repair Supplies 500.00 0.00 500.00 2304231 - 2302 -0000 Other Minor Equipment 1,000.00 172.92 827.08 SUPPLIES 9,300.00 3,697.70 5,602.30 230 -4231- 3002 -0000 Contractual 0.00 0.00 0.00 2304231- 3099 -0000 Other Professional Services 6,000.00 216.71 5,783.29 230-4231- 3101 -0000 Telephone 3,400.00 1,345.52 2,054.48 2304231- 3500 -0000 General Insurance 27,865.00 0.00 27,865.00 230 -4231- 3600 -0000 Electricity 44,950.00 14,401.99 30,548.01 230 - 4231 - 3601 -0000 Natural Gas 20,750.00 6,923.67 13,826.33 230 -4231- 3703 -0000 Building Repair Charges 5,800.00 1,137.82 4,662.18 2304231- 3707 -0000 Maintenance Agreements 10,300.00 7,208.46 3,091.54 SERVICES AND CHARGES 119,065.00 31,234.17 87,830.83 230 -4231- 4099 -0000 Miscellaneous Charges 2,300.00 471.05 1,828.95 MISCELLANEOUS 2,300.00 471.05 1,828.95 230 - 4231 -5200 -0000 C/O & Improvements 0.00 0.00 0.00 230 - 4231 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 230 - 4231 -5310 -0000 C/O MIS Comupter Equipment 3,200.00 0.00 3,200.00 CAPITAL OUTLAY 3,200.00 0.00 3,200.00 4231 LIBRARY PLANT 236,094.00 86,234.56 149,859.44 Expense 1,192,776.00 503,473.54 689,302.46 230 LIBRARY FUND 0.00 31,549.10 - 31,549.10 Revenue Total 1,192,776.00 535,022.64 657,753.36 Expense Total 1,192,776.00 503,473.54 689,302.46 Grand Total 0.00 31,549.10 - 31,549.10 3 General Ledger Quarterly Report (41.1w,,q e r - User: SharonH Printed: 07/15/10 08:20:16 Period 01 -06 P L A C E O F M I N N E S 0 7 A Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 240 PARKS FUND Revenue 0000 240 - 0000 - 3140 -0103 Permits To Consume 1,000.00 623.88 376.12 LICENSES AND PERMITS 1,000.00 623.88 376.12 240 - 0000 - 3320 -0140 State Grant 0.00 0.00 0.00 INTERGOVERNMENTAL 0.00 0.00 0.00 240-0000-3505-0100 Park Fees 11,000.00 10,897.04 102.96 240 - 0000 - 3505 -0500 Softball Field Fees 1,500.00 150.00 1,350.00 CHARGES FOR SERVICES 12,500.00 11,047.04 1,452.96 240 - 0000 - 3810 -0200 Interest Earnings 8,000.00 - 526.72 8,526.72 240 - 0000 - 3820 -0100 Donations 0.00 359.28 - 359.28 240 - 0000 - 3830 -0100 Sale of Property 0.00 0.00 0.00 240 - 0000 - 3870 -0100 Refunds snd Reimbursements 0.00 208.20 - 208.20 240 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 8,000.00 40.76 7,959.24 240 - 0000 - 3910 -0100 Transfer In- General Fund 695,772.00 326,161.02 369,610.98 240 - 0000 - 3910 -0242 Transfer In -CDBG Grant 0.00 0.00 0.00 240 - 0000 - 3910 -0245 Transfer In -Park Dedication 0.00 0.00 0.00 240 - 0000 - 3910 -0290 Transfer In -Grant Fund 0.00 0.00 0.00 240 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 0.00 0.00 0.00 240 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 0.00 0.00 0.00 240 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 0.00 0.00 0.00 240 -0000- 3910 -0408 Transfer In -CO Bonds 2008 6,000.00 0.00 6,000.00 240 - 0000 - 3910 -0409 Transfer In -GO CO Bonds 2009 185,000.00 0.00 185,000.00 240 - 0000 - 3910 -0416 Transfer In -GO CO Bonds 2006 8,350.00 0.00 8,350.00 240 -0000- 3910 -0420 Transfer In -Co Bonds 2003 0.00 0.00 0.00 240 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 0.00 0.00 0.00 240 - 0000 - 3910 -0424 Transfer In -Co Bonds 2000 0.00 0.00 0.00 240- 0000 - 3910 -0428 Transfer In -Co Bonds 1998 0.00 0.00 0.00 240 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 0.00 0.00 0.00 240 - 0000 - 3910 -0490 Transfer In- Capital Projects 0.00 0.00 0.00 240-0000-3920-0100 Bond Proceeds 0.00 0.00 0.00 OTHER FINANCING SOURCES 895,122.00 326,161.02 568,960.98 0000 916,622.00 337,872.70 578,749.30 Revenue 916,622.00 337,872.70 578,749.30 Expense 4240 PARK 240 - 4240 - 1000 -0000 Full Time Salaries 365,096.00 145,948.05 219,147.95 2404240- 1100 -0000 Overtime - Full Time 4,200.00 1,851.60 2,348.40 240 - 4240 -1111 -0000 Severance Pay 0.00 0.00 0.00 1 2010 2010 2010 Account Number Description Budget Y -T -D Variance 240 - 4240 -1112 -0000 Sick Pay 0.00 7,630.61 - 7,630.61 240 - 4240 -1113 -0000 Vacation Pay 0.00 12,297.76 - 12,297.76 240 - 4240 -1200 -0000 Part Time Salaries 13,800.00 0.00 13,800.00 240 - 4240 - 1300 -0000 Overtime - Part Time 150.00 0.00 150.00 240 - 4240 - 1410 -0000 PERA 26,452.00 11,737.40 14,714.60 240 - 4240 -1420 -0000 FICA/Medicare 29,975.00 12,125.92 17,849.08 240 - 4240 - 1500 -0000 Hospital / Medical 56,760.00 31,598.40 25,161.60 240 - 4240 -1520 -0000 Dental Insurance 3,480.00 1,95 7.48 1,522.52 240 - 4240 - 1540 -0000 Life Insurance 420.00 208.80 211.20 240 - 4240 -1800 -0000 Longevity Pay 8,598.00 0.00 8,598.00 PERSONNEL SERVICES 508,931.00 225,356.02 283,574.98 240 - 4240 - 2000 -0000 Office Supplies 800.00 61.43 738.57 240 - 4240 - 2101 -0000 General Supplies 12,000.00 6,623.66 5,376.34 240 - 4240 - 2104 -0000 Chemicals 9,500.00 7,267.92 2,232.08 240 - 4240 - 2106 -0000 Topsoil /Seed/Lime 10,000.00 7,760.35 2,239.65 240 - 4240 - 2109 -0000 Heating - Fuel Oil 0.00 0.00 0.00 240 -4240- 2110 -0000 Automotive Fuel 17,500.00 8,279.53 9,220.47 240 -4240- 2115 -0000 Tires 2,200.00 439.01 1,760.99 240 - 4240 - 2117 -0000 Trees 3,000.00 0.00 3,000.00 240 - 4240 - 2201 -0000 Equipment Repair Supplies 7,000.00 6,012.01 987.99 240 - 4240 - 2302 -0000 Other Minor Equipment 3,000.00 1,065.72 1,934.28 SUPPLIES 65,000.00 37,509.63 27,490.37 2404240- 3002 -0000 Contractual 2,000.00 2,555.34 - 555.34 240 - 4240 - 3050 -0000 Tree Removal 12,500.00 0.00 12,500.00 240 - 4240 - 3099 -0000 Other Professional Services 11,000.00 1,379.00 9,621.00 240 - 4240 - 3101 -0000 Telephone 2,500.00 1,582.00 918.00 240 - 4240 - 3102 -0000 Postage 300.00 191.45 108.55 240 - 4240 - 3103 -0000 Cellular Phones 700.00 454.27 245.73 240 - 4240 - 3200 -0000 Mileage 0.00 0.00 0.00 240 - 4240 - 3201 -0000 Seminar /Conference Fees 500.00 40.00 460.00 240 - 4240 - 3202 -0000 Meals 0.00 0.00 0.00 240 -4240- 3203 -0000 Housing 0.00 0.00 0.00 2404240- 3400 -0000 Printing and Publishing 400.00 0.00 400.00 240 -4240- 3500 -0000 General Insurance 51,641.00 0.00 51,641.00 2404240- 3600 -0000 Electricity 22,000.00 6,795.74 15,204.26 240 - 4240 - 3601 -0000 Natural Gas 8,000.00 2,484.69 5,515.31 240 - 4240 - 3702 -0000 Equipment Repair Charges 5,000.00 - 3,485.72 8,485.72 240 - 4240 - 3711 -0000 Trail Maintenance 0.00 0.00 0.00 240 - 4240 - 3800 -0000 Beach Spraying 1,400.00 0.00 1,400.00 240 - 4240 - 3804 -0000 Portable Restroom Rental 14,000.00 1,821.46 12,178.54 240 - 4240 - 3806 -0000 Uniforms 3,000.00 757.34 2,242.66 240 - 4240 - 3900 -0000 Sales Tax 0.00 301.63 - 301.63 SERVICES AND CHARGES 134,941.00 14,877.20 120,063.80 2404240- 4000 -0000 Memberships and Dues 0.00 35.00 -35.00 240 - 4240 -4001 -0000 Subscriptions 0.00 0.00 0.00 240 - 4240 -4095 -0000 Misc Charges -Teddy Bear Park 4,500.00 0.00 4,500.00 240 - 4240 -4099 -0000 Miscellaneous Charges 3,900.00 192.46 3,707.54 MISCELLANEOUS 8,400.00 227.46 8,172.54 240 - 4240 -5100 -0000 C/O Land 0.00 0.00 0.00 240 - 4240 -5200 -0000 C/O & Improvements 150,350.00 0.00 150,350.00 240 - 4240 -5300 -0000 C/O Machinery & Equipment 49,000.00 0.00 49,000.00 240 - 4240 -5310 -0000 C/O MIS Computer Equipment 0.00 0.00 0.00 2 3 2010 2010 2010 Account Number Description Budget Y -T -D Variance 240 - 4240 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 199,350.00 0.00 199,350.00 240 - 4240 - 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 240 - 4240 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 240 - 4240 - 9290 -0000 Transfer Out -Misc Grant Fund 0.00 0.00 0.00 240 - 4240 - 9451 -0000 Transfer Out - Permanent Impr 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4240 PARK 916,622.00 277,970.31 638,651.69 Expense 916,622.00 277,97031 638,651.69 240 PARKS FUND 0.00 59,902.39 - 59,902.39 Revenue Total 916,622.00 337,872.70 578,749.30 Expense Total 916,622.00 277,97031 638,651.69 Grand Total 0.00 59,902.39 - 59,90239 3 General Ledger Quarterly Report r 1 ityater User: SharonH Printed: 07/15/10 08:20:32 Period 01 -06 T H E B I R T H P L A C E OF M I N N E S O T A Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 255 WASH CO RECYCLING Revenue 0000 255- 0000 - 3330 -0310 County Recycling Grant 34,050.00 0.00 34,050.00 INTERGOVERNMENTAL 34,050.00 0.00 34,050.00 255- 0000 - 3810 -0200 Interest Earnings 0.00 - 228.67 228.67 MISCELLANEOUS 0.00 - 228.67 228.67 0000 34,050.00 - 228.67 34,278.67 Revenue 34,050.00 - 228.67 34,278.67 Expense 4255 WA CO RECYCLING 255-4255-1200-0000 Part Time Salaries 0.00 0.00 0.00 255- 4255 -1420 -0000 FICA/Medicare 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 255 -4255- 3002 -0000 Contractual- Recycling Charge 0.00 0.00 0.00 255- 4255- 3099 -0000 Other Professional Services 9,500.00 0.00 9,500.00 255- 4255- 3102 -0000 Postage 1,800.00 237.03 1,562.97 255- 4255- 3500 -0000 General Insurance 0.00 0.00 0.00 SERVICES AND CHARGES 11,300.00 237.03 11,062.97 255- 4255- 4009 -0000 Refunds And Reimbursements 0.00 0.00 0.00 255- 4255- 4099 -0000 Miscellaneous Charges 22,750.00 1,441.80 21,308.20 MISCELLANEOUS 22,750.00 1,441.80 21,308.20 4255 WA CO RECYCLING 34,050.00 1,678.83 32 71.17 Expense 34,050.00 1,678.83 32,371.17 255 WASH CO RECYCLING 0.00 - 1,907.50 1,907.50 Revenue Total 34,050.00 - 228.67 34,278.67 Expense Total 34,050.00 1,678.83 32,371.17 Grand Total 0.00 - 1,907.50 1,907.50 1 General Ledger Quarterly Report Ate l r User: SharonH _ Printed: 07/15/10 08:20:48 Period 01 -06 THE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 263 DARE FUND Revenue 0000 263 -0000- 3810 -0200 Interest Earnings 0.00 -23.74 23.74 263 - 0000 - 3820 -0100 Donations 500.00 0.00 500.00 263 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 263 - 0000 - 3880 -0600 Merchandise 0.00 0.00 0.00 MISCELLANEOUS 500.00 -23.74 523.74 263 - 0000 -3910 -0100 Transfer In- General Fund 0.00 0.00 0.00 OTHER FINANCING SOURCES 0.00 0.00 0.00 0000 Revenue Expense 4263 DARE 263- 4263- 2101 -0000 General Supplies SUPPLIES 4263 263 Revenue Total Expense Total Grand Total DARE Expense DARE FUND 500.00 500.00 1,500.00 1,500.00 1.500.00 1,500.00 - 1,000.00 500.00 1,500.00 - 1,000.00 -23.74 -23.74 1,798.17 1,798.17 1,798.17 1,798.17 - 1,821.91 -23.74 1,798.17 - 1,821.91 523.74 523.74 - 298.17 - 298.17 - 298.17 - 298.17 821.91 523.74 - 298.17 821.91 1 General Ledger Quarterly Report r User: SharonH Printed: 07/15/10 08:21:07 Period 01 -06 THE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 700 SEWER FUND Revenue 0000 700 - 0000 - 3010 -0100 Current Property Taxes 0.00 0.00 0.00 700 - 0000 - 3020 -0100 Delinquent Property Taxes 0.00 0.00 0.00 TAXES 0.00 0.00 0.00 700 - 0000 - 3570 -0510 Sewer Hookup - Annexation 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0.00 0.00 0.00 700 - 0000 - 3560 -0100 Service Charge 1,900,000.00 904,174.86 995,825.14 700 - 0000 - 3560- 0500I /I Surcharge 0.00 0.00 0.00 700 - 0000 - 3570 -0300 SAC Charge 110,000.00 47,678.03 62,321.97 700 - 0000 - 3570 -0301 WAC Charges 25,000.00 18,301.23 6,698.77 700 - 0000 - 3570 -0303 One Inch Water Meter 13,000.00 4,440.37 8,559.63 700 - 0000 - 3570 -0500 Connection Fees 5,000.00 1,682.90 3,317.10 CHARGES FOR SERVICES 2,053,000.00 976,277.39 1,076,722.61 700- 0000 -3810 -0200 Interest Earnings 60,000.00 - 2,137.68 62,137.68 700 - 0000 - 3820 -0100 Donations 0.00 0.00 0.00 700 - 0000 - 3830 -0100 Sale of Property 0.00 0.00 0.00 700 - 0000 - 3870 -0100 Refunds and Reimbursements 0.00 0.00 0.00 700 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 700 - 0000 - 3880 -0300 Penalty 40,000.00 21,360.00 18,640.00 700 - 0000 - 3880 -0900 Capital Asset Contributions 0.00 0.00 0.00 MISCELLANEOUS 100,000.00 19,222.32 80,777.68 700 - 0000 - 3910 -0423 Transfer In -2001 /2002 CO Bonds 0.00 0.00 0.00 OTHER FINANCING SOURCES 0.00 0.00 0.00 0000 2,153,000.00 995,499.71 1,157,500.29 Revenue 2,153,000.00 995,499.71 1,157,500.29 Expense 4700 SEWER 700 -4700- 1000 -0000 Full Time Salaries 223,722.00 91,309.58 132,412.42 700 - 4700 - 1100 -0000 Overtime - Full Time 9,120.00 2,618.88 6,501.12 700 - 4700 - 1111 -0000 Severance Pay 0.00 0.00 0.00 700 - 4700 -1112 -0000 Sick Pay 0.00 3,001.02 - 3,001.02 700 -4700- 1113 -0000 Vacation Pay 0.00 5,921.89 - 5,921.89 700 -4700- 1200 -0000 Part Time Salaries 13,950.00 3,085.50 10,864.50 700 - 4700 - 1300 -0000 Overtime- Part Time 0.00 0.00 0.00 700-4700-14 10-0000 PERA 17,178.00 7,185.75 9,992.25 700-4700-1420-0000 FICA/Medicare 19,897.00 7,221.71 12,675.29 700 - 4700 - 1500 -0000 Hospital / Medical 35,131.00 19,955.09 15,175.91 700 - 4700 -1520 -0000 Dental Insurance 1,896.00 1,070.26 825.74 700 - 4700 - 1540 -0000 Life Insurance 228.00 113.76 114.24 1 2010 2010 2010 Account Number Description Budget Y -T -D Variance 700 - 4700 - 1800 -0000 Longevity Pay 4,188.00 0.00 4,188.00 PERSONNEL SERVICES 325,310.00 141,483.44 183,826.56 700 - 4700 -2101 -0000 General Supplies 4,000.00 809.92 3,190.08 700 - 4700 - 2106 -0000 Sand 200.00 0.00 200.00 700 - 4700 -2110 -0000 Automotive Fuel 9,000.00 2,669.89 6,330.11 700 - 4700 - 2111 -0000 Paper/Forms 600.00 0.00 600.00 700 - 4700 - 2115 -0000 Tires 800.00 0.00 800.00 700 - 4700 - 2201 -0000 Equipment Repair Supplies 8,000.00 4,490.78 3,509.22 700 -4700- 2302 -0000 Other Minor Equipment 3,500.00 1,005.02 2,494.98 SUPPLIES 26,100.00 8,975.61 17,124.39 700 - 4700 - 3000 -0000 Consulting Engineer 1,000.00 0.00 1,000.00 700 - 4700 - 3002 -0000 Contractual 5,000.00 1,000.00 4,000.00 700 -4700- 3011 -0000 Assessing 2,500.00 1,191.00 1,309.00 700 -4700- 3012 -0000 Computer Programming 500.00 0.00 500.00 700 - 4700 - 3030 -0000 City Engineer Services 15,000.00 0.00 15,000.00 700 - 4700 - 3099 -0000 Other Professional Services 750.00 0.00 750.00 700 -4700- 3101 -0000 Telephone 900.00 465.74 434.26 700 - 4700 -3102 -0000 Postage 3,700.00 1,661.11 2,038.89 700 - 4700 - 3103 -0000 Cell Phone 800.00 169.64 630.36 7004700- 3104 -0000 Pager Service 0.00 0.00 0.00 7004700- 3200 -0000 Mileage 0.00 0.00 0.00 700 - 4700 -3201 -0000 Seminar /Conference Fees 1,500.00 248.00 1,252.00 700 - 4700 - 3202 -0000 Meals 0.00 0.00 0.00 700 - 4700 - 3203 -0000 Housing 0.00 0.00 0.00 700 -4700- 3400 -0000 Printing and Publishing 100.00 4.00 96.00 700 -4700- 3500 -0000 General Insurance 39,556.00 7,924.00 31,632.00 700 - 4700 - 3600 -0000 Electricity 62,000.00 23,885.72 38,114.28 700 - 4700 - 3601 -0000 Natural Gas 7,000.00 1,656.45 5,343.55 700 - 4700 - 3702 -0000 Equipment Repair Charges 6,000.00 0.00 6,000.00 700 - 4700 -3704 -0000 Pager Services 0.00 0.00 0.00 700 -4700- 3705 -0000 Lift Station Repairs 20,000.00 1,017.74 18,982.26 7004700- 3707 -0000 Maintenance Agreements 6,400.00 2,630.34 3,769.66 700 - 4700 - 3708 -0000 Sewer Line Repair 25,000.00 5,049.88 19,950.12 700 - 4700 - 3720 -0000 Lift Station Sewage Pumping 2,000.00 0.00 2,000.00 700 - 4700 - 3806 -0000 Uniforms 2,000.00 376.46 1,623.54 700 - 4700 - 3901 -0000 Metro Waste 1,315,310.00 828,732.03 486,577.97 700 -4700- 3902 -0000 SAC Charges 110,000.00 39,501.00 70,499.00 7004700- 3903 -0000 WAC Charges 25,000.00 16,929.00 8,071.00 7004700- 3906 -0000 Admin Charges- General Fund 54,600.00 27,300.00 27,300.00 SERVICES AND CHARGES 1,706,616.00 959,742.11 746,873.89 700 - 4700 - 4009 -0000 Utility Refunds 0.00 0.00 0.00 700 - 4700 - 4098 -0000 Loss On Disposal Of Asset 0.00 0.00 0.00 700 - 4700 -4099 -0000 Miscellaneous Charges 4,400.00 774.72 3,625.28 MISCELLANEOUS 4,400.00 774.72 3,625.28 700 - 4700 -5100 -0000 C/O Land 0.00 0.00 0.00 700 - 4700 -5200 -0000 C/O & Improvements 784,000.00 0.00 784,000.00 700 - 4700 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 700-4700 -5310 -0000 C/O MIS Computer Equipment 8,200.00 0.00 8,200.00 700 - 4700 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 792,200.00 0.00 792,200.00 700 - 4700 - 7010 -0000 Depreciation - Purchased Asset 124,000.00 0.00 124,000.00 2 3 2010 2010 2010 Account Number Description Budget Y -T -D Variance 700 - 4700 - 7020 -0000 Depreciation - Contributed Asset 148,000.00 0.00 148,000.00 DEPRECIATION 272,000.00 0.00 272,000.00 700 - 4700- 8100 -0000 Contributed Asset - General Fund 0.00 0.00 0.00 700 -4700- 9451 -0000 Transfer Out -Perm Imp 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4700 SEWER 3,126,626.00 1,110,975.88 2,015,650.12 4701 I/I 700-4701- 2101 -0000 General Supplies 15,000.00 3,868.49 11,131.51 SUPPLIES 15,000.00 3,868.49 11,131.51 700 - 4701 - 3000 -0000 Consulting Engineer 2,900.00 0.00 2,900.00 700 - 4701 - 3030 -0000 City of Engineer Services 8,000.00 1,211.40 6,788.60 700 - 4701- 3099 -0000 Other Professional Services 7,000.00 0.00 7,000.00 700 - 4701 -3904- 00001 /1 Surcharge 0.00 0.00 0.00 SERVICES AND CHARGES 17,900.00 1,211.40 16,688.60 700 - 4701 - 5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 4701 UI 32,900.00 5,079.89 27,820.11 Expense 3,159,526.00 1,116,055.77 2,043,470.23 700 SEWER FUND - 1,006,526.00 - 120,556.06 - 885,969.94 Revenue Total 2,153,000.00 995,499.71 1,157,500.29 Expense Total 3,159,526.00 1,116,055.77 2,043,470.23 Grand Total - 1,006,526.00 - 120,556.06 - 885,969.94 3 General Ledger Quarterly Report l I Kv User. SharonH Printed: 07/15/10 08:21:22 � . Period 01 -06 T HE BIRTH PLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Numb Description Budget Y -T -D Variance 705 STORM SEWER FUND Revenue 0000 705- 0000 - 3220 -0100 Special Assess - Delinquent 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0.00 0.00 0.00 705- 0000 - 3560 -0100 Service Charge 485,000.00 244,931.17 240,068.83 CHARGES FOR SERVICES 485,000.00 244,931.17 240,068.83 705- 0000 - 3810 -0200 Interest Earnings 10,000.00 - 501.17 10,501.17 705- 0000 - 3820 -0100 Donations 0.00 0.00 0.00 705 -0000- 3870 -0100 Refunds And Reimbursements 0.00 0.00 0.00 705- 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 705- 0000 - 3880 -0900 Capital Asset Contributions 0.00 0.00 0.00 MISCELLANEOUS 10,000.00 - 501.17 10,501.17 0000 495,000.00 244,430.00 250,570.00 Revenue 495,000.00 244,430.00 250,570.00 Expense 4705 MISCELLANEOUS 705- 4705- 1000 -0000 Full Time Salaries 82,648.00 32,957.12 49,690.88 705- 4705 -1100 -0000 Overtime - Full Time 5,350.00 0.00 5,350.00 705 -4705- 1111 -0000 Severance Pay 0.00 0.00 0.00 705 -4705- 1112 -0000 Sick Pay 0.00 1,135.36 - 1,135.36 705- 4705 -1113 -0000 Vacation Pay 0.00 3,072.31 - 3,072.31 705- 4705- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 705 - 4705 -1410 -0000 PERA 6,160.00 2,616.21 3,543.79 705- 4705- 1420 -0000 FICA/Medicare 6,731.00 2,718.56 4,012.44 705- 4705- 1500 -0000 Hospital /Medical 11,085.00 5,087.67 5,997.33 705 -4705- 1520 -0000 Dental Insurance 552.00 310.24 241.76 705- 4705 -1540 -0000 Life Insurance 66.00 33.12 32.88 705 -4705- 1800 -0000 Longevity Pay 0.00 0.00 0.00 PERSONNEL SERVICES 112,592.00 47,930.59 64,661.41 705 -4705- 2110 -0000 Automotive Fuel 0.00 2,738.81 - 2,738.81 705-4705-2111 -0000 Paper/Forms 900.00 0.00 900.00 705- 4705- 2302 -0000 Other Minor Equipment 0.00 0.00 0.00 SUPPLIES 900.00 2,738.81 4,838.81 705 -4705- 3000 -0000 Consulting Engineer 500.00 0.00 500.00 705- 4705- 3002 -0000 Contractual 2,250.00, 0.00 2,250.00 705 -4705- 3008 -0000 Legal 0.00 0.00 0.00 705- 4705- 3012 -0000 Computer Programming 0.00 0.00 0.00 705- 4705- 3030 -0000 City Engineer Services 25,000.00 3,373.54 21,626.46 705 -4705- 3099 -0000 Other Professional Services 0.00 0.00 0.00 7054705- 3102 -0000 Postage 3,200.00 1,661.11 1,538.89 1 2010 2010 2010 Account Number Description Budget Y -T -D Variance 705- 4705 -3103 -0000 Cellular Phones 0.00 0.00 0.00 705- 4705- 3500 -0000 General Insurance 9,555.00 0.00 9,555.00 705 -4705- 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 705- 4705- 3705 -0000 Storm Sewer Repairs 10,000.00 9,738.19 261.81 705-4705-3706-0000 Pond Maintenance 0.00 2,111.80 - 2,111.80 705- 4705- 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 705- 4705- 3806 -0000 Uniforms 0.00 122.82 - 122.82 705- 4705- 3906 -0000 Admin Charges - General Fund 14,700.00 7,350.00 7,350.00 SERVICES AND CHARGES 65,205.00 24,357.46 40,847.54 705 -4705- 4000 -0000 Memberships & Dues 32,000.00 16,319.39 15,680.61 705- 4705- 4099 -0000 Miscellaneous Charges 2,000.00 25.11 1,974.89 MISCELLANEOUS 34,000.00 16,344.50 17,655.50 705- 4705 -5100 -0000 CO Land 0.00 0.00 0.00 705- 4705 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 705 -4705- 6010 -0000 Interest 0.00 0.00 0.00 DEBT SERVICE 0.00 0.00 0.00 705- 4705- 7010 -0000 Depreciation - Purchased Asset 2,500.00 0.00 2,500.00 705- 4705- 7020 -0000 Depreciation - Contributed Asset 0.00 0.00 0.00 DEPRECIATION 2,500.00 0.00 2,500.00 705 -4705- 8100 -0000 Contributed Asset - General Fund 0.00 0.00 0.00 705- 4705- 9100 -0000 Transfer Out - General Fund 0.00 0.00 0.00 705- 4705- 9202 -0000 Transfer Out - SCVRC 0.00 0.00 0.00 705- 4705- 9451 -0000 Transfer Out -Perm Imp 90,000.00 0.00 90,000.00 OTHER FINANCING USES 90,000.00 0.00 90,000.00 4705 MISCELLANEOUS 305,197.00 91,371.36 213,825.64 4711 SURFACE WATER MANAGEMENT (MS4) 705- 4711- 1000 -0000 Full Time Salaries 92,078.00 37,852.15 54,225.85 705- 4711 - 1100 -0000 Overtime - Full Time 0.00 1,868.07 - 1,868.07 705 -4711- 1111 -0000 Severance Pay 0.00 0.00 0.00 705- 4711 - 1112 -0000 Sick Pay 0.00 1,861.77 - 1,861.77 705- 4711 -1113 -0000 Vacation Pay 0.00 2,243.50 - 2,243.50 705 - 4711 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 705 -4711- 1410- 0000PERA 6,662.00 3,066.75 3,595.25 705-4711-1420-0000 FICA/Medicare 7,281.00 3,226.86 4,054.14 705 -4711- 1500 -0000 Hospital/Medical 13,529.00 7,731.97 5,797.03 705- 4711 - 1520 -0000 Dental Insurance 864.00 491.22 372.78 705- 4711 - 1540 -0000 Life Insurance 103.00 51.84 51.16 705 - 4711 -1800 -0000 Longevity Pay 3,096.00 0.00 3,096.00 PERSONNEL SERVICES 123,613.00 58,394.13 65,218.87 705- 4711- 2110 -0000 Automotive Fuel 4,500.00 0.00 4,500.00 705- 4711- 2201 -0000 Equipment Repair Supplies 0.00 0.00 0.00 SUPPLIES 4,500.00 0.00 4,500.00 7054711- 3000 -0000 Consulting Engineer 1,375.00 0.00 1,375.00 705- 4711- 3002 -0000 Contractual 2,500.00 0.00 2,500.00 705- 4711 - 3008 -0000 Legal 0.00 0.00 0.00 705- 4711- 3030 -0000 City Engineer Services 0.00 0.00 0.00 2 3 2010 2010 2010 Account Number Description Budget Y -T -D Variance 705 -4711- 3099 -0000 Other Professional Services 0.00 0.00 0.00 705 -4711- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 705- 4711- 3500 -0000 General Insurance . 0.00 0.00 0.00 705- 4711- 3702 -0000 Equipment Repair Supplies 10,000.00 2,458.52 7,541.48 705- 4711- 3706 -0000 Pond Maintenance 45,000.00 0.00 45,000.00 705- 4711 -3804 -0000 Equipment Rental 0.00 0.00 0.00 SERVICES AND CHARGES 58,875.00 2,458.52 56,416.48 705- 4711 - 4000 -0000 Memeberships & Dues 2,700.00 0.00 2,700.00 705 -4711- 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 2,700.00 0.00 2,700.00 705 - 4711 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 4711 SURFACE WATER MANAGEMENT (MS4) 189,688.00 60,852.65 128,835.35 Expense 494,885.00 152,224.01 342,660.99 705 STORM SEWER FUND 115.00 92,205.99 - 92,090.99 Revenue Total 495,000.00 244,430.00 250,570.00 Expense Total 494,885.00 152,224.01 342,660.99 Grand Total 115.00 92,205.99 - 92,090.99 3 General Ledger Quarterly Report r 1 Ater User: SharonH _ Printed: 07/15/10 08:21:39 Period 01 -06 THE BIRTHPLACE OF MINNESOTA Fiscal Year 2010 - 2010 2010 2010 2010 Account Number Description Budget Y -T -D Variance 710 SIGNS & LIGHTING FUND Revenue 0000 710 - 0000 - 3560 -0100 Service Charge 370,000.00 186,604.94 183,395.06 CHARGES FOR SERVICES 370,000.00 186,604.94 183,395.06 710 - 0000 - 3810 -0200 Interest Earnings 0.00 0.00 0.00 710- 0000 - 3870 -0100 Refunds and Reimbursements 0.00 0.00 0.00 710- 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 0000 370,000.00 186,604.94 183,395.06 Revenue 370,000.00 186,604.94 183,395.06 Expense 4710 SIGNS & LIGHTING 7104710- 1000 -0000 Full Time Salaries 71,438.00 28,903.77 42,534.23 710 - 4710 - 1100 -0000 Overtime - Full Time 2,060.00 770.54 1,289.46 710 - 4710 -1111 -0000 Severance Pay 0.00 0.00 0.00 710 -4710- 1112 -0000 Sick Pay 0.00 1,059.09 - 1,059.09 710 -4710- 1113 -0000 Vacation Pay 0.00 1,837.83 - 1,837.83 710 - 4710 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 710-4710- 1410 -0000 PERA 5,182.00 2,279.45 2,902.55 710- 4710 -1420 -0000 FICA/Medicare 5,664.00 2,230.45 3,433.55 710 - 4710 - 1500 -0000 Hospital / Medical 12,105.00 6,799.07 5,305.93 710 -4710- 1520 -0000 Dental Insurance 600.00 334.80 265.20 710 - 4710 - 1540 -0000 Life Insurance 72.00 36.00 36.00 710 -4710 - 1800 -0000 Longevity Pay 535.00 0.00 535.00 PERSONNEL SERVICES 97,656.00 44,251.00 53,405.00 710- 4710 - 2101 -0000 General Supplies 12,000.00 6,826.03 5,173.97 710- 4710 -2110 -0000 Automotive Fuel 2,500.00 731.84 1,768.16 710 -4710- 2111 -0000 Paper/Forms 700.00 0.00 700.00 710 - 4710 - 2300 -0000 Small Tools 500.00 296.01 203.99 SUPPLIES 15,700.00 7,853.88 7,846.12 710 - 4710 - 3002 -0000 Contractual 750.00 0.00 750.00 710 - 4710 - 3012 -0000 Computer Programming 400.00 0.00 400.00 710 -4710- 3030 -0000 City Engineer Services 0.00 0.00 0.00 710 - 4710 - 3102 -0000 Postage 3,200.00 1,661.10 1,538.90 710 -4710- 3500 -0000 General Insurance 3,737.00 0.00 3,737.00 710 -4710- 3600 -0000 Electricity 224,500.00 92,105.26 132,394.74 710 - 4710- 3702 -0000 Equipment Repair Charges 1,000.00 0.00 1,000.00 710- 4710- 3707 -0000 Maintenance Agreements 3,500.00 3,532.84 -32.84 710 - 4710 - 3711 -0000 Traffic Signal Maintenance 3,600.00 423.78 3,176.22 710 - 4710 - 3806 -0000 Unifotlns 0.00 163.72 - 163.72 710 -4710- 3906- 000OAdmin Charges - General Fund 14,700.00 7,350.00 7,350.00 1 2 2010 2010 2010 Account Number Description Budget Y -T -D Variance SERVICES AND CHARGES 255,387.00 105,236.70 150,15030 710 - 4710- 4099 -0000 Miscellaneous Charges 250.00 1,703.01 - 1,453.01 MISCELLANEOUS 250.00 1,703.01 - 1,453.01 7104710 -5200 -0000 Capital Outlay & Improvements 0.00 0.00 0.00 710- 4710 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 710- 4710 -5310 -0000 C/O MIS Computer Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 710 -4710- 7010 -0000 Depreciation- Purchased Asset 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 710- 4710 - 9100 -0000 Transfer Out - General Fund 0.00 0.00 0.00 710-4710- 9451 -0000 Transfer Out -Perm Improvement 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4710 SIGNS & LIGHTING 368,993.00 159,044.59 209,948.41 Expense 368,993.00 159,044.59 209,948.41 710 SIGNS & LIGHTING FUND 1,007.00 27,560.35 - 26,55335 Revenue Total 370,000.00 186,604.94 183,395.06 Expense Total 368,993.00 159,044.59 209,948.41 Grand Total 1,007.00 27,560.35 - 26,55335 2 General Ledger Monthly Activity Report User: SharonH Printed: 07/15/10 08:22:00 Period O1 - 06 Fiscal Year 2010 - 2010 l Kvater T H E B I R T H P L A C E OF M I N N E S O I A 2010 2010 2010 Account Number Description Budget Y -T -D Variance 720 PARKING FUND Revenue 0000 720 - 0000 - 3140 -0105 Parking Permits 40,000.00 15,990.64 24,009.36 LICENSES AND PERMITS 40,000.00 15,990.64 24,009.36 720 - 0000 - 3560 -0120 Parking Machine -S Main Lot 75,000.00 11,816.00 63,184.00 720 - 0000 - 3560 -0340 Parking Machine -River Lot 40,000.00 5,115.05 34,884.95 CHARGES FOR SERVICES 115,000.00 16,931.05 98,068.95 720 - 0000 - 3610 -0100 Parking Tickets 25,000.00 6,585.56 18,414.44 720 - 0000 - 3610 -0200 Parking Fines - County 7,000.00 898.98 6,101.02 FINES AND FORFEITS 32,000.00 7,484.54 24,515.46 720 - 0000 - 3810 -0200 Interest Earnings 15,000.00 - 808.21 15,808.21 720 - 0000 - 3830 -0100 Sale of Property 0.00 0.00 0.00 720 - 0000 - 3860 -0100 Lease / Rentals 0.00 1.00 -1.00 720 - 0000 - 3870 -0100 Refunds And Reimbursements 0.00 0.00 0.00 720 -0000- 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 720 - 0000 - 3880 -0200 Cash Over /Short 0.00 10.00 -10.00 MISCELLANEOUS 15,000.00 - 797.21 15,797.21 0000 202,000.00 39,609.02 162,390.98 Revenue 202,000.00 39,609.02 162,390.98 Expense 4720 PARKING 720 -4720- 1000 -0000 Full Time Salaries 48,780.00 19,484.24 29,295.76 7204720- 1100 -0000 Overtime - Full Time 3,000.00 600.31 2,399.69 720 - 4720 - 1111 -0000 Severance Pay 0.00 1,548.32 - 1,548.32 7204720- 1112 -0000 Sick Pay 0.00 736.25 - 736.25 720 -4720- 1113 -0000 Vacation Pay 0.00 1,105.71 - 1,105.71 720 -4720- 1200- 000OPart -Time Salaries 35,000.00 7,442.08 27,557.92 720 - 4720 - 1300 -0000 Overtime - Part Time 1,000.00 0.00 1,000.00 720-4720-14 10-0000 PERA 3,625.00 1,578.69 2,046.31 720-4720-1420-0000 FICA/Medicare 6,716.00 2,268.98 4,447.02 720 -4720- 1500 -0000 Hospital / Medical 6,494.00 3,591.61 2,902.39 720 - 4720 - 1520 -0000 Dental Insurance 528.00 296.47 231.53 7204720 -1540 -0000 Life Insurance 64.00 29.76 34.24 720 -4720- 1700 -0000 Uniform Allowance 100.00 49.01 50.99 PERSONNEL SERVICES 105,307.00 38,731.43 66,575.57 720 -4720- 2000 -0000 Office Supplies 500.00 125.03 374.97 720 -4720- 2101 -0000 General Supplies 5,000.00 693.46 4,306.54 720 - 4720 - 2110 -0000 Automotive Fuel 3,000.00 2,074.54 925.46 720 - 4720 - 2111 -0000 Paper/Forms 700.00 0.00 700.00 720 -4720- 2201 -0000 Equipment Repair Supplies 4,000.00 0.00 4,000.00 1 fd 2010 2010 2010 Account Number Description Budget Y -T -D Variance 7204720- 2302 -0000 Other Minor Equipment 200.00 3,447.27 - 3,247.27 SUPPLIES 13,400.00 6,340.30 7,059.70 720 - 4720 - 3000 -0000 Contractual 0.00 0.00 0.00 720 -4720- 3004 -0000 Auditing 0.00 0.00 0.00 720 -4720- 3008 -0000 Legal 0.00 0.00 0.00 720 - 4720 - 3099 -0000 Other Professional Services 10,000.00 0.00 10,000.00 720 - 4720 -3102 -0000 Postage 700.00 497.25 202.75 720 -4720- 3201 -0000 Seminar /Conference Fees 1,000.00 0.00 1,000.00 7204720- 3202 -0000 Meals 100.00 0.00 100.00 720 -4720- 3203 -0000 Housing 250.00 0.00 250.00 720 - 4720 -3204 -0000 Training and Education 2,000.00 0.00 2,000.00 720 - 4720 - 3400 -0000 Printing and Publishing 5,000.00 4,902.96 97.04 720 - 4720 - 3500 -0000 General Insurance 4,626.00 0.00 4,626.00 720 -4720- 3702 -0000 Equipment Repair Charges 2,500.00 0.00 2,500.00 720 - 4720 - 3707 -0000 Maintenance Agreements 0.00 3,508.18 - 3,508.18 720 - 4720 - 3709 -0000 Sealcoating 0.00 0.00 0.00 720 - 4720 - 3807 -0000 Lease/ Rent 0.00 0.00 0.00 720 - 4720 - 3900 -0000 Sales Tax 8,000.00 496.41 7,503.59 720 - 4720 - 3906 -0000 Admin Charges - General Fund 1,800.00 9,000.00 - 7,200.00 SERVICES AND CHARGES 35,976.00 18,404.80 17,571.20 7204720- 4009 -0000 Loss On Credit Transactions 0.00 0.00 0.00 720 - 4720 - 4099 -0000 Miscellaneous Charges 1,000.00 704.97 295.03 MISCELLANEOUS 1,000.00 704.97 295.03 720 - 4720 -5200 -0000 C/O & Improvements 0.00 - 6,998.34 6,998.34 720 - 4720 -5300 -0000 C/O Machinery & Equipment 0.00 7,943.34 - 7,943.34 720 - 4720 -5310 -0000 C/O MIS Computer Equipment 0.00 0.00 0.00 7204720 -5400 -0000 C/O Automotive Equipment 3,500.00 0.00 3,500.00 CAPITAL OUTLAY 3,500.00 945.00 2,555.00 720 - 4720 - 6010 -0000 Debt Service 0.00 0.00 0.00 DEBT SERVICE 0.00 0.00 0.00 720 - 4720 - 7010- 000ODepreciation- Purchased Asset 35,000.00 0.00 35,000.00 720 - 4720 - 7020- 000ODepreciation- Contributed Asset 0.00 0.00 0.00 DEPRECIATION 35,000.00 0.00 35,000.00 720 - 4720 - 9100 -0000 Transfer Out - General Fund 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4720 PARKING 194,183.00 65,126.50 129,056.50 4721 RIVERVIEW PARKING LOT -3RD ST 720 -4721- 3706 -0000 Repair Charges 0.00 0.00 .0.00 720 - 4721- 3707 -0000 Maintenance Agreements 17,500.00 4,347.00 13,153.00 SERVICES AND CHARGES 17,500.00 4,347.00 13,153.00 4721 RIVERVIEW PARKING LOT -3RD ST 17,500.00 4,347.00 13,153.00 Expense 211,683.00 69,473.50 142,209.50 720 PARKING FUND - 9,683.00 - 29,864.48 20,181.48 Revenue Total 202,000.00 39,609.02 162,390.98 fd 2010 2010 2010 Account Number Description Budget Y -T -D Variance Expense Total 211,683.00 69,473.50 142,209.50 Grand Total - 9,683.00 - 29,864.48 20,181.48 Washington %County BOARD AGENDA JULY 13, 2010 - 9:00 A.M. 9:00 Roll Call Pledge of Allegiance Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Welk, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Housing and Redevelopment Authority (HRA) — Barbara Dacy, Executive Director Continue Public Hearing on the Issuance of Governmental Housing Revenue Refunding Bonds — Landfall Terrace 5. 9:15 Public Works — Don Theisen, Director A. Update from Lockridge Grindal Nauen on Federal Legislative Items — Andy Burmeister B. Update on Access into Lake Elmo Park Reserve at 15 Street — Don Theisen 6. 9:35 General Administration — Jim Schug, County Administrator 7. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:05 Adjourn 10. 10:10 to 10:40 —Board Workshop with Community Corrections Community Corrections Adult Services 11. 10:45 to 11:05 — Board Workshop with Administration Social Media Policy MEETING NOTICES" ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee July 13 Finance Committee Meeting July 13 Mental Health Advisory Council July 14 Metro Emergency Services Board July 14 MELSA July 15 Community Action Program - Ramsey and Washington Counties July 15 Parks and Open Space Commission Time Location 11:15 a.m. Washington County Government Center 4:00 p.m. Washington County Government Center 10:30 a.m. 2099 University Avenue West — St. Paul 12:00 p.m. 100 Empire Drive — St. Paul 6:30 p.m. 450 Syndicate Street North — St. Paul 7:00 p.m. Washington County Government Center Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JULY 13, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Community Services A. Approval of Amendment No. 1 to the Workforce Investment Act (WIA) master agreement between the Washington County Community Services Workforce Center (WFC) and the Minnesota Department of Employment and Economic Development (DEED). This amendment increases funding for dislocated worker services. B. Approval of Amendment No. 1 to Contract #5256 with Tree Trust to provide services for Washington County's Workforce Center's (WFC) youth employment programs for the summer of 2010. Information Technology C. Approval of a fiber optic cabling maintenance agreement with Access Communications. Public Health and Environment D. Approval to enter into agreement with Mary Fruetel to use county property to provide on -site county employee wellness activities. Public Works E. Approval of resolution to approve final payment to Pember Companies, Inc. in the amount of $25,000 for the Big Marine Park Reserve Phase I Development Project. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington � tiY BOARD AGENDA JULY 20, 2010 - 9:00 A.M. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 B. Pledge of Allegiance C. RRA Minutes from June 22, 2010 D. Resolution Supporting the TIGER H Federal Grant for the Union Depot E. Motion Approving Grant Applications for the Red Rock and Rush Line Corridor Advanced Alternatives Analysis F. Adjourn 2. 9:20 Washington County Board of Commissioners Convenes Roll Call 3. 9:20 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:30 Consent Calendar — Roll Call Vote 5. 9:30 Public Hearing — Property Records and Taxpayer Services — Jennifer Wagenius, Division Manager Resolution Setting Fees for Services Provided by the County Examiner of Titles 6. 9:45 General Administration — Jim Schug, County Administrator 7. 9:55 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:15 Adjourn 10. 10:20 to 10:50 — Board Workshop with Community Services Child Protection Investigation and Family Assessment 11. 10:50 to 11:10 — Board Workshop with Public Works Review Land Ownership Issues Related to Lomond Trail within Big Marine Park Reserve MEETING NOTICES" ( "Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location July 20 Housing & Redevelopment Authority 3:30 p.m. 1584 Hadley Avenue North — Oakdale July 21 Counties Transit Improvement Board 8:30 a.m. 90 West Plato Blvd. — St. Paul July 21 Metro TAB Program & Advisory Board 12:00 p.m. 390 Robert Street North — St. Paul July 22 Red Rock Corridor Station & Area 11:45 a.m. 8 St. Station Park- and -Ride Site Master Planning Tour (Hiawatha LRT Line) Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JULY 20, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Community Services A. Approval to accept grant funds from the Department of Human Services to assist in operating the Washington County Child Protection. Citizen Review Panel. B. Approval of Amendment #2 to Contract #5421 with East Suburban Resources, Inc. for the provision of Supported Work Services for Minnesota Family Investment Program customers. C. Approval of Amendment #2 to Contract #5635 with Human Services, Inc., for a mid -year budget reduction. Property Records and D. Approval of resolution for a repurchase of tax forfeited parcel 28.030.20.14.0076 Taxpayer Services located in the City of Stillwater by North Star Bank. Public Health and Environment E. Approval of the Minnesota GreenCorps Host Site Grant Application to the Minnesota Pollution Control Agency (MPCA) to train and fund one GreenCorps member and authorize the execution of an Agreement with the MPCA, if the county is selected as a host site. Public Works F. Approval of resolution to enter into contracts with Hagen, Christensen & McIlwain Architects to provide architectural, engineering and design services for the Lake Elmo Park Reserve Winter Recreation Area Project and the St. Croix Bluffs Regional Park Campground Shower building; and with Kraus Anderson Construction Company to provide construction management services for the Lake Elmo Park Reserve Winter Recreation Area Project and the St. Croix Bluffs Regional park Campground Shower Building. Sheriff's Office G. Approval of contract with Clear Wireless LLC, a Nevada Limited Liability Company, to lease a portion of the Valley Creek radio tower for the purposes of placing, operating and maintaining Clear Wirelesses' telecommunications equipment on the tower and ground space. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. STILLWATER TOWN BOARD MEETING July 8, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson and Sheila -Marie Untiedt, Attorney Sam Edmunds, Planner Berry Farrington, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Johnson moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Johnson / Hiniker moved to approve the 6/24/10 Stillwater town Board Meeting minutes as amended. [item 9. add third sentence "We decided we were not hiring a coordinator." and add at the end "using grant funds. We will not pursue additional grant funding." and item 11. add " TOWNSHIP "at the beginning and at the end add "and goes through Saturday, June 26 ", and under item 14. add ... aware of the "litter and trash" situation and under item 15. add "Linda advised that management of this issue is best left at the County level. "] (4 ayes) 3. TREASURER - The following checks and claims were approved for payment. Claim # Vendor Amount 4276 Robert P Ranalla Jr $ 276.97 4279 Sheila -Marie Untiedt 296.26 4281 Washington Co. Public Safety Radio 100.02 4280 Washington Co. Taxation Division 218.60 4275 On Site Sanitation 238.52 4278 St. Croix Recreation Co 451.01 4282 Internal Revenue Service 962.21 4273 Kathleen Nelson 173.64 4277 Kathryn Schmoeckel 132.75 4284 Minnesota Dept of Revenue 28.47 4283 PERA 598.09 4274 Stephen Nelson 785.00 Matthew Beane 227.11 James Hiniker 668.23 David Johnson 148.50 Kathleen Nelson 1,051.74 Stephen Nelson 1,089.73 Marsha Olson 431.75 Kathryn Schmoeckel 1 Sheila -Marie Untiedt 812.35 Stillwater Town Board Mtg. — 7/8/10 Page 2 4. PLANNER — a) Notification Range for Public Hearings - Our ordinance requires notification for neighbors within 500 feet for a public hearing. There was discussion as to whether this should be broadened for certain situations, such as the Sheriff's shooting range where there are noise issues. The consensus was to let the Planner determine if a wider range is needed on a case by case basis. The range should be amended to provide notification for entire subdivision if one neighbor in the subdivision is affected by an issue. Public hearing notices should be on the website. The Planner will prepare a public hearing policy. b) Otto Berg Park - Planner Sherri Buss is pulling together a suggested scope of work for Otto Berg Park. She will attend the next Park Committee meeting to discuss with them a list of things to be considered so they are involved early in this process. The Town Board will continue to be responsible for any decisions on money spent. c) Sheriff's CUP Amendment - Planner Berry Farrington reviewed the request for the change in their CUP. They want to add wording to allow those people that the Washington County Sheriff's Office authorizes to use the pistol firing range. M /S /P Hiniker /Untiedt moved approval of the Conditional Use Pemit amendment as drafted. (4 ayes) S. CLERK - a) Insurance Waiver - M /S /P Hiniker /Johnson moved to authorize the Chair to sign the Insurance Liability Coverage Waiver to not waive the monetary limits on liability. (4 ayes) b) Recycling Mailer - Newsletter Editor Bev Petrie will prepare cost estimates for either a two page or four page mailer on recycling. c) Election Judges - M /S /P Hiniker /Johnson moved to appoint the following election judges for the Primary and General Elections: Elaine Bartholmy, Kate Carlsen, Linda Francis, Karen Garley, Judy Josephson, Helen Olsen, Rosemary Ranalla, Vicky Turchiniak and Julie Wasser, or substitutions as the Clerk deems necessary. (4 ayes) d) Ballot Question - The consensus was to again have the question on the ballot in the general election for the Clerk to appointed rather than elected. The wording will be the same as last time. There will be an article in the next newsletter and on the website. e) Sheriff Special Shoot - M /S /P Johnson /Untiedt moved to authorize the Chair to sign the letter to authorize the special shoot on Saturday, September 25, 2010. (4 ayes) f) Next Meetinq - Unless something comes up, the next meeting will not be until Thursday, August 12. 6. PARK MANAGER - a) Township Garage Sale - There were 44 participants in all, 13 at the town hall. Rick Jacobson reported there was a lot of positive feed back. Both Rick and Bob Ranalla were complimented on the job they did. Next time they may change it from Friday, Saturday to Thursday, Friday and change the hours to 8 to 2. b) Otto Berg - Activity has slowed down. Therefore, he has not changed the port -a -potty situation. Sentence to Serve has put chips around the town hall, but 1 10 Stillwater Town Board Mtg. — 7/8/10 Page 3 they were not able to finish and there are still a lot of chips left to lay down. He suggested getting some black dirt to fill in the ruts left by the truck that brought in the chips. The black dirt would then be seeded in the fall. M /S /P Johnson /Hiniker moved to authorize Rick Jacobson to purchase the necessary black dirt and to also take care of the dispersal of the additional chips at a cost not to exceed $1,000. (4 ayes) 7. CHIEF OF POLICE - a) Report given. There were 8 burning permits, one for buckthorn. No dogs were impounded. b) Dog Licenses - Over 200 have been completed. Last time there were a total of about 416. c) Kennel License Renewal - Two kennel licenses have requested renewal (O'Crowley and Bouthilet). Steve Nelson has received no complaints and the Board had no objection to the renewals. d) Norell Trash Situation - There was hay and plastic bags in the County right of way. Steve Nelson had contacted Dennis O'Donnell who sent help to clean up the trash beyond the right of way. They are still working on this situation. e) Bruette CUP - Steve Nelson received a complaint that things were starting to pile up again. It has been cleaned up. This will need to be watched closely. f) Speeding Issues on Stonebrid4e - Both Steve Nelson and the Sheriff's Department put in between 7 to 9 hours and wrote 7 citations for speeding and there were 6 stop sign violations. g) Little Carnelian Beach - There had been some complaints, but the parties were satisfied with the signs that were put up. There are still complaints and both Steve Nelson and the Sheriff's Department are making every effort to respond quickly. 8. PROJECTOR - Bob Detloff, Advanced Home Environments, was present to discuss their quote for a projector system for the town hall. They would be willing to work with our own personnel to cut down on labor hours. There was discussion as to how much we would actually use this. There will be more discussion at the next meeting when a full Board is present. 9. MEETING GUIDELINES - A laminated copy of the guidelines should be available for the Chair for both the Town Board and Planning Commission. An organizational meeting in January should include a discussion on how to handle certain contentious situations. The public hearing sign up sheet could have the rules for the public's behavior on it. There can be an article in the upcoming newsletter to review what Town Board meetings involve. Attorney Sam Edmunds had some rules on meetings that he will email to the Board and Clerk. There will be more discussion at the next meeting. 10. WATERSHED DISTRICT - Sheila -Marie Untiedt had talked to Tom Polasik who would like to come to a Town Board meeting to bring us up to date on what the Watershed is doing. The Clerk will invite him to a future meeting. 11. ADJOURNMENT - The meeting was adjourned at 9:30 p.m. Stillwater Town Board Mtg. — 7/8/10 Cle Chairperson Page 4 Approved FYI STILLWATER TOWN BOARD MEETING July 8, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson and Sheila -Marie Untiedt, Attorney Sam Edmunds, Planner Berry Farrington, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Johnson moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Johnson /Hiniker moved to approve the 6/24/10 Stillwater town Board Meeting minutes as amended. [item 9. add third sentence "We decided we were not hiring a coordinator." and add at the end "using grant funds. We will not pursue additional grant funding." and item 11. add " TOWNSHIP "at the beginning and at the end add "and goes through Saturday, June 26 ", and under item 14. add ... aware of the "litter and trash" situation and under item 15. add "Linda advised that management of this issue is best left at the County level. "] (4 ayes) 3. TREASURER - The following checks and claims were approved for payment. Claim # Vendor Amount 4276 Robert P Ranalla Jr $ 276.97 4279 Sheila -Marie Untiedt 296.26 4281 Washington Co. Public Safety Radio 100.02 4280 Washington Co. Taxation Division 218.60 4275 On Site Sanitation 238.52 4278 St. Croix Recreation Co 451.01 4282 Internal Revenue Service 962.21 4273 Kathleen Nelson 173.64 4277 Kathryn Schmoeckel 132.75 4284 Minnesota Dept of Revenue 28.47 4283 PERA 598.09 4274 Stephen Nelson 785.00 Matthew Beane 227.11 James Hiniker 668.23 David Johnson 148.50 Kathleen Nelson 1,051.74 Stephen Nelson 1,089.73 Marsha Olson 431.75 Kathryn Schmoeckel 1,046.44 Sheila -Marie Untiedt 812.35 Stillwater Town Board Mtg. — 7/8/10 page 2 4. PLANNER - a) Notification Range for Public Hearings - Our ordinance requires notification for neighbors within 500 feet for a public hearing. There was discussion as to whether this should be broadened for certain situations, such as the Sheriff's shooting range where there are noise issues. The consensus was to let the Planner determine if a wider range is needed on a case by case basis. The range should be amended to provide notification for entire subdivision if one neighbor in the subdivision is affected by an issue. Public hearing notices should be on the website. The Planner will prepare a public hearing policy. b) Otto Berg Park - Planner Sherri Buss is pulling together a suggested scope of work for Otto Berg Park. She will attend the next Park Committee meeting to discuss with them a list of things to be considered so they are involved early in this process. The Town Board will continue to be responsible for any decisions on money spent. c) Sheriff's CUP Amendment - Planner Berry Farrington reviewed the request for the change in their CUP. They want to add wording to allow those people that the Washington County Sheriff's Office authorizes to use the pistol firing range. M /S /P Hiniker /Untiedt moved approval of the Conditional Use Pemit amendment as drafted. (4 ayes) 5. CLERK - a) Insurance Waiver - M /S /P Hiniker /Johnson moved to authorize the Chair to sign the Insurance Liability Coverage Waiver to not waive the monetary limits on liability. (4 ayes) b) Recycling Mailer - Newsletter Editor Bev Petrie will prepare cost estimates for either a two page or four page mailer on recycling. c) Election Judges - M /S /P Hiniker /Johnson moved to appoint the following election judges for the Primary and General Elections: Elaine Bartholmy, Kate Carlsen, Linda Francis, Karen Garley, Judy Josephson, Helen Olsen, Rosemary Ranalla, Vicky Turchiniak and Julie Wasser, or substitutions as the Clerk deems necessary. (4 ayes) d) Ballot Question - The consensus was to again have the question on the ballot in the general election for the Clerk to appointed rather than elected. The wording will be the same as last time. There will be an article in the next newsletter and on the website. e) Sheriff Special Shoot - M /S /P Johnson /Untiedt moved to authorize the Chair to sign the letter to authorize the special shoot on Saturday, September 25, 2010. (4 ayes) f) Next Meeting - Unless something comes up, the next meeting will not be until Thursday, August 12. i. PARK MANAGER - a) Township Garage Sale - There were 44 participants in all, 13 at the town hall. Rick Jacobson reported there was a lot of positive feed back. Both Rick and Bob Ranalla were complimented on the job they did. Next time they may change it from Friday, Saturday to Thursday, Friday and change the hours to 8 to 2. b) Otto Berg Park - Activity has slowed down. Therefore, he has not changed the port-a -potty situation. Sentence to Serve has put chips around the town hall, but Stillwater Town Board Mtg. — 7/8/10 Page 3 they were not able to finish and there are still a lot of chips left to lay down. He suggested getting some black dirt to fill in the ruts left by the truck that brought in the chips. The black dirt would then be seeded in the fall. M /S /P Johnson /Hiniker moved to authorize Rick Jacobson to purchase the necessary black dirt and to also take care of the dispersal of the additional chips at a cost not to exceed $1,000. (4 ayes) 7. CHIEF OF POLICE - a) Report given. There were 8 burning permits, one for buckthorn. No dogs were impounded. b) Dog Licenses - Over 200 have been completed. Last time there were a total of about 416. c) Kennel License Renewal - Two kennel licenses have requested renewal (O'Crowley and Bouthilet). Steve Nelson has received no complaints and the Board had no objection to the renewals. d) Norell Trash Situation - There was hay and plastic bags in the County right of way. Steve Nelson had contacted Dennis O'Donnell who sent help to clean up the trash beyond the right of way. They are still working on this situation. e) Bruette CUP - Steve Nelson received a complaint that things were starting to pile up again. It has been cleaned up. This will need to be watched closely. f) S12eedinq Issues on Stonebridge - Both Steve Nelson and the Sheriff's Department put in between 7 to 9 hours and wrote 7 citations for speeding and there were 6 stop sign violations. g) Little Carnelian Beach - There had been some complaints, but the parties were satisfied with the signs that were put up. There are still complaints and both Steve Nelson and the Sheriff's Department are making every effort to respond quickly. 8. PROJECTOR - Bob Detloff, Advanced Home Environments, was present to discuss their quote for a projector system for the town hall. They would be willing to work with our own personnel to cut down on labor hours. There was discussion as to how much we would actually use this. There will be more discussion at the next meeting when a full Board is present. 9. MEETING GUIDELINES - A laminated copy of the guidelines should be available for the Chair for both the Town Board and Planning Commission. An organizational meeting in January should include a discussion on how to handle certain contentious situations. The public hearing sign up sheet could have the rules for the public's behavior on it. There can be an article in the upcoming newsletter to review what Town Board meetings involve. Attorney Sam Edmunds had some rules on meetings that he will email to the Board and Clerk. There will be more discussion at the next meeting. 10. WATERSHED DISTRICT - Sheila -Marie Untiedt had talked to Tom Polasik who would like to come to a Town Board meeting to bring us up to date on what the Watershed is doing. The Clerk will invite him to a future meeting. 11. ADJOURNMENT - The meeting was adjourned at 9:30 p.m. Stillwater Town Board Mtg. — 7/8/10 Page 4 Cie Chairperson Approved