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Home My WebLink About2010-07-14 DPTC Packet1. CALL TO ORDER 2. APPROVAL MINUTES 2.01. MAY 20, 2010 2.02. JUNE 17, 2010 3. NEW BUSINESS 4. OLD BUSINESS THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Friday, July 16, 2010 8:30 AM; Riverview Room, City Hall 3.01. LOWELL PARK AND GRAVEL LOT IMPROVEMENTS 3.02. MAIN STREET LANE AND PARKING CHANGES 3.03. EXTRA VAULT FOR $3 MACHINE 4.01. FINALIZE POLICY ON PRIVATE USE OF PUBLIC PARKING 4.02. UPDATE ON RAMP SURVEILLANCE CAMERAS 4.03. RIVERTOWN COMMONS PARKING REQUEST 5. OTHER BUSINESS 5.01. CONFIRM NEXT COMMISSION MEETING DATE 6. ADJOURN Submitted by: Item 2.01 Commissioners present: Curt Newcomb, chair /resident; Jeff Johnson, vice - chair /resident; David Korte, secretary /resident; Dave Junker, resident; Aimee Peletier, business; Sherri Hopfe Franke, business. Kevin LaCasse, business John Gannaway, police chief; Bill Turnblad, community develop , irector Dennis Pasket, parking enforcement officer Curt presented a request from Gartner Studios for a 2 to be used by their business out -of -town guests. make an exception to their policy (of not allow said if Gartner Studios would contact him wh of overnight parking he would make arrange seconded to den this re. uest. The in Bill presented information on the cou decision t project and not wait for the proje ' proval and fu Engineers. Wi •s decision t 'ng Commissio possibility of project, incl ing works grading plan on the levee projec, winter at which • overed parking sioners did not s `o for this req John own ' ue W' s in need was made and e vote. th parts of the levee e Army Corp of in look at the • . g the gr : ill explained the many facets of the levee strian walk ,• dscape architecture planning, public phitheate .: : ids ill be going out for a consultant is these p1. x fi ; eveloped by late fall or early he them to th rking Commission. Bill will notify Gartner Studios of the Commission decision and suggest they call John for his suggestions on how to accommodate their guests. Commissioners will continue to think about possible improvement for the gravel lots while waiting for the city to complete levee plans. agenda approval of April minutes Gartner Studios request for one 24/7 ramp space 2010 lot improvement projects traffic committee update A motion was made and seconded to approve the minutes. unanimous voice vote. David will forward the approved minutes to Stillwater's city clerk. discussion John said the traffic that mi permanently c Lot and #3 Ch fic committ result in the lo g off access to t. Lot kin__''ome ideas to help with the Lift Bridge e parking spaces. He said they are looking at oin Chestnut Street from parking lots, #2 River John will keep the Parking Commission updated on the Traffic Committees work and recommendations. Commissioners absent: City Staff present: City Staff absent: David Korte Stillwater Downtown Parking Commission Meeting Minutes May 20, 2010 agenda discussion action ramp exit reader vintage car show, summer Tuesday, rumble on the deck finalize policy on special event usage of parking update on parking lot pay machines recent City Council actions - approval of bids for ramp security camera plans & specs next meeting Bill presented a recommendation from city planner Michel Pogge that the Parking Commission authorize funds to install serial ports on parking machines. At present all monthly parking permit holders and the Lowell Inn customers use proximity cards to exit the parking ramp. Every quarter each individual card is programmed manually. There is no way to confirm the cards have been programmed correctly and the hardware does not allow city staff to track usage of the proximity otion ry as made and seconded to approve up to $1 000 to purchase and in �t en • 3 Pp p p � W The motion passed in a unanimous voice vote. John presented the special event applications from these thr ; organizatio review and discussion a motion was made and seconded to ve all e applications. The motion passed in a unanimous voice vote Bill will forward the recommendation for purchase. ation achines are ultant has been ne. By the Jul ids on ra � .nr <• sio was mad it judgment o rking spaces f Bill presented the recommendations from the Special Events _ e (SETF). The Commission had been anxious to get their recommendations o they could complete the draft policy on rates for downtown parking spac renta �< and it to the city council for possible approval. After reviewing the proposed pa es, the SETF suggested four modifications. The Parking Ent a ; e Fund needs t cover its costs for lot improvement projects, ongo nce, and opera nd if all the SETF suggestions were implemented, mig� e enough rev e to cover these expenses. The Commission did understand the recommendations were approved. A multiplier and to have city staff an event when are not usin passed in a u ,.voice v The Commission the Ente •rise for the • Bill presented parking lot pa two of their ed to eliminate the "turnovers" to charge he day. The motion reimburse the Parking f and e • ui • ment. ng enforcement officer. The new th few problems. Bill stated a c going out in 1 contractor as approval. d expected the security cameras bids would be ing Bill will have a recommendation on a ecurity cameras to present to the Commission for The next meeting sday, June 17, 8:30 a.m. at City �� Y> Y Hall. John will forward the Commissions reco endation. Bill will forward the Commissions recommendation to the SETF. Bill will develop language for the Commission to review on billing event organizers for Parking Enforcement staff and e • ui • ment. Bill will bring to the July meeting a recommendation for a contractor and bid on ramp security cameras. Bill will send out agenda and supporting documentation before the meeting. page 2 Item 2.02 Stillwater Downtown Parking Commission Meeting Minutes June 17, 2010 agenda call to order approval of May 20, 2010 minutes 501 North Main Request Victorian Christmas finalize policy on private use of public parking discussion Members reviewed the min will be pl < ed before th meeting nd had mission for These minutes at the next Curt stated that there was a not quoru present to conduct business requirin present go through the agenda and • action and a vote until the ne e et • sion membe x� • est:• t se ,... ` e official Revie keeping cars condo buil the com problem give hi sion sho ennis said gestions on applicatio om ike er requesting assistance with ing park e o 'A-n space north of their thought t :��. ce this is private property spend .tic funds to correct this be willing to speak to Mike and o solve this problem. Reviewe ne had no issues. Briefly reviewed the third draft and will forward this item to next months agenda. action Bill will forward this meeting's agenda to the next meeting. Bill will place May minutes on the July meeting for approval Dennis will follow up with Mike Wagner on possible suggestions. Bill will forward this information to continue the review process. Bill will place this item on agenda for the July meeting. Commissioners present: Commissioners absent: City Staff present: City Staff absent: Submitted by: David Korte Curt Newcomb, chair /resident; Jeff Johnson, vice -c R yid Kevin LaCasse, business; Dave Junker, resident, ^ ee ' ele business John Gannaway, police chief; Dennis Pasket, pa enf emen Bill Turnblad, community development director id Korte, secretary /resident. siness; Sherri Hopfe Franke, agenda update on ramp surveillance cameras recent city council actions. Approval of parking ramp wall sign contract traffic committee update At a recent city council meeting the parking ramp recommended by the parking commission was a John presented some draft proposal from the Tra solve downtown traffic problems. These proposa by the Traffic Committee will need to be presen • th Commission because of their effect on parking spaces. already done and approved by the Parki • a mission wa remove some parking spaces on the n ane on Mai Street to go east -bound on Chestnut mitt e i .lso looking at the possibility of openin Third Street onto Chestnut Street a that are actually causing more traffi mittee to finalized ng parking machines update old parking machines confirm next commission meeting date discussion John presented the tentative timeline for the ramp camera system and cost for different levels of service. With the importance of balancing ramp security, safety and cost, the commission members want to speak with the consultant working on the ram . ca eras. Dennis and no longer McGann to good ide nes are taking up needed space d to give them to Amano embers thought this was a Dennis sa the new do well n parking re working very The next ly 15, 2010, 8:30 a.m. at City Hall. action John will invite the consultant to Parking Commissions July meeting. Dennis will turn over the old parking machines to Nick Colianni at Amano McGann, Inc for recycling. 2 Item 3.01 Memo Message: illwater THE BIRTHPLACE OF MINNESOTA Community Development Department To: Parking Commission From: Bill Turnblad, CD Director Date: July 14, 2010 Re: LOWELL PARK AND GRAVEL LOT IMPROVEMENTS Mike Pogge, City Planner, and Shawn Sanders, Public Works Director will be at the Parking Commission meeting to discuss the concept plans for improving the northern portion of Lowell Park and the abutting gravel parking lots. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge @ci.stillwater.mn.us Item 3.02 Memo illwater THE B R T H P L A C E O F M I N E S O T A Community Development Department To: Parking Commission From: Bill Turnblad, CD Director Date: July 14, 2010 Re: MAIN STREET LANE AND PARKING CHANGES Message: Shawn Sanders, Public Works Director, and John Gannaway, Chief of Police, will be at the Parking Commission meeting to discuss a proposal by the Traffic Safety Committee to move traffic more smoothly on Main Street. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 Fax: 651.430 -8810 email: mpogge @ci.stillwater.mn.us Item 4.01 a THE BIRTH PEACE O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 14, 2010 RE: Policy and Rates for Downtown Parking Space Rental BACKGROUND Over the years various groups have requested the use of downtown parking lot spaces and on- street parking spaces for events and other private uses. Sometimes the Parking Commission has approved the requests, sometimes not. When approved, sometimes a fee has been charged, but not always. A consistent policy does not exist. Therefore, the Parking Commission is in the process of developing a rental policy and rate schedule. When the Commission is satisfied with the draft policy, it will be forwarded to the City Council for consideration and possible adoption. THIRD DRAFT The first draft of the Parking Commission's policy and rate schedule was discussed at the April 15, 2010 Commission meeting. The second draft was discussed at the May 20, 2010 meeting. The second draft discussion was in response to the Special Events Task Force request to modify the fee structure for events. All of the Commissioners' comments have been incorporated into this third draft, which is seen below. 1. General a. Event parking i. Use of public parking spaces (parking lot and /or on- street parking) for events is acceptable under certain conditions. Those conditions include the following: 1. If the use is associated with an event, a completed event permit application must be submitted to and approved by the City prior to use of the parking spaces. Review of the event permit application will include consideration by the Downtown Parking Commission. 2. If one or two parking lot or on- street spaces are being requested, then the request will be approved (or denied) by the Downtown Parking Commission. Parking Space Rental July 14, 2010 Page 2 of 4 3. If three or more parking lot spaces or on- street spaces are being requested, then the request will be reviewed by the Parking Commission and forwarded to the City Council for approval (or denial). 4. No on- street parking spaces will be rented along Main Street. 5. Whenever public parking spaces are used for other than general public parking, the event organizer or user will be required to pay a rental fee. The amount of the fee shall be as established below, unless a fee is specifically negotiated and accepted by the City Council within the terms of a Special Event Contract. Any such parking fee shall be paid even if the user or organizer is a public agency, semi - public agency /group, or a not - for - profit group /agency. ii. The revenue generated by the public parking space fees will be deposited in the Downtown Parking Enterprise Fund. iii. Since the Parking Enforcement Officer wages are paid from the Downtown Enterprise Fund, whenever the Parking Enforcement Officer's time is charged to an event organizer, the revenue will be deposited into the Downtown Enterprise Fund. b. Non -event parking i. Review of requests for non -event use of public parking spaces (e.g. construction dumpsters, construction staging areas, etc.) will consider the following standards: 1. For requests to use one or two spaces, the Parking Commission shall review and approve (or deny) the request. For requests to use three or more spaces, the Parking Commission shall review and make a recommendation to the City Council, which shall approve (or deny) the request. 2. Non -event uses will not be allowed in on- street parking spaces along Main Street. 3. Non -event uses may be allowed in 3 hour public parking lots, and /or on- street parking spaces (except Main Street). However, they will not be allowed in any of the pay lots, which are currently identified as Lot 1 and Lot 2 in the 2010 Downtown Stillwater Public Parking Guide. ii. Whenever public parking spaces are used for other than general public parking, the non -event user will be required to pay a rental fee. The amount of the fee shall be as established below. This fee shall be paid even if the user is a public agency, semi - public agency /group, or a not - for- profit group /agency. iii. The revenue generated by the public parking space fees will be deposited in the Downtown Parking Enterprise Fund. Cost Special Event Application fee $50 Out -of- pocket city costs $0 Materials $144 Park Usage Fee $0 Public parking fee $1,440' TOTAL $1,634 Cost Special Event Application fee $50 Out -of- pocket city costs $0 Materials $0 Park Usage Fee $0 Public parking fee $75 TOTAL $125 Parking Space Rental July 14, 2010 Page 3 of 4 2. Rate schedule a. Parking Lot Spaces i. Peak season rates 1. Lot 1= $15 per space per day. If the parking lot space(s) is /are reserved or used for only part of a day, the fee will be pro - rated'. 2. All lots except Lot 1= $9 per space per day. If the parking lot space(s) is /are reserved or used for only part of a day, the fee will be pro-rated. 3. For larger events the parking fee will be negotiated and included within the required Special Event Contract. A starting point for the negotiation will be the standard rates stated above. ii. Off season rates 1. All lots = three hours or less free; more than three hours will be charged $3 per space per day. b. On- Street Parking Spaces i. Peak season: $9 per space per day. If the parking space(s) is /are reserved or used for only part of a day, the fee will be pro -rated ii. Off season: $3 per space per day. The cumulative impact of contemplated fees on individual events has been analyzed and applied to several specific events. The result is presented below. Note that the Special Events Task Force is not recommending a beautification fee for special events any longer. Brine's House Bocce Ball Tournament (Off- season event) Antique Car Show (12 Wednesday evenings during summer; located in Lot 5 1 Parking rate of the lot ($5), times three assumed sales per day = $5 x 3 = $15 per day per space. A day is defined as midnight to midnight. 2 Base rate of $3 x 3 assumed sales per day = $3 x 3 = $9 per day per space. A day is defined as midnight to midnight. s Base rate of $3 x a turnover rate of three = $3 x 3 = $9 per day per space. 4 25 spaces x $3 per space (off- season rate) 5 No fees charged in the past. 6 4 barricades for each of the 12 weeks. 7 40 spaces x $3 a space x 1 turnover since this is only in the evening x 12 (occurs weekly for 12 weeks) Cost Special Event w /contract Application fee $50 Out -of- pocket city costs $430 Materials $12 Park Usage Fee $500 Public parking fee $4,698 TOTAL $5,690 Cost Special Event w /contract Application fee $50 Out -of- pocket city costs TBD Materials $0 Park Usage Fee $0 Public parking fee $1,044 TOTAL $1,094 Cost Event Application fee $0 Out -of- pocket city costs $0 Materials $12 Park Usage Fee $0 Public parking fee $144 TOTAL $156 Parking Space Rental July 14, 2010 Page 4 of 4 Rivertown Art Festival (Spring event in Lowell Park and abutting parking lots — Lots 2, 4 and 150' of 5) Andersen Relay Race Criterion Bike Race ACTION The Parking Commission should review and discuss the third draft of its policy and rate schedule. If no revisions are made by the Commission, staff could send them on to the City Council. 8 Four portable toilets 9 4 barricades on Sam Bloomer 10 174 spaces x $3 per space x 3 turnovers a day x 3 days. Since this is a contract event, the parking fee is negotiable. 11 Last year the Chamber of Commerce paid only $500 for the Park Usage Fee. Since this is a contract event, the total fees could be negotiated down. 12 4 barricades 13 4 spaces x $3 per space x 3 turnovers a day x 4 days= $144. 14 Last year the race was charged $24. 15 $639 for 71 downtown on- street parking spaces ($3 x 3 turnovers x 71 spaces); $405 for the 45 parking spaces in the city lot ($3 x 3 turnovers x 45 spaces). Since this is a contract event, parking fee is negotiable. 16 Owed $1,400 last year: $1,000 toward city costs and $400 for beautification fee ($1 per biker). Contract event, fee could be negotiated. Item 4.02 Memo III THE B I R T H P L A C E O F MINNESOTA Community Development Department To: Parking Commission From: Bill Turnblad, CD Director Date: July 14, 2010 Re: UPDATE ON RAMP SURVEILLANCE CAMERAS Message: Mike Pogge, City Planner, will be at the Parking Commission meeting to present an update on the parking ramp's surveillance system. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge @ci.stillwater.mn.us