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HomeMy WebLinkAbout2003-03-17 CPC MINCITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Chairperson Hultman called the meeting to order at 7:00 p.m. Present: Commissioners Hultman, Gag, Middleton, Peroceschi, Teske, Turnquist, and Council Representative Junker Late Arrivals: Commissioner Ranum (arrived at 7:30 p.m.) Absent: Commissioner Wald Others: Community Development Director Russell APPROVAL OF MINUTES Motion made by Council Representative Junker, seconded by Commissioner Middleton to approve the February 10, 2003 commission minutes. Motion carried unanimously. Case No. V/03-19. A variance to the front yard setback (30 feet required, 26 feet requested) for the construction of an addition to a residence located at 2938 Marine Circle in the RA, Single Family Residential District. Perry and Carol Parendo, applicants. Ms. Parendo requested a variance to the front yard setback to expand the entryway (currently 3' by 6', new entryway would be 6' by 8') and to increase the size of the garage by moving the wall 3 feet forward. The proposed entry way would create a front yard setback of 26 feet instead of the required 30 feet. The addition to the garage would create a 28-foot setback instead of the required 30 feet setback from the property line. Ms. Parendo informed the Commissioner that the current entryway is not functional and the expansion would not protrude any further than the existing over hang. Commissioner Middleton stated that the expansion would not be easily noticeable since the home is located on a cul-de-sac. Motion made by Council Representative Junker, seconded by Commissioner Middleton to approve the variance to the front yard setback for the construction of an addition to a residence located at 2938 Marine Circle, with the following condition: 1. The addition shall be similar in style, materials and colors as the main structure. • 1 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Motion passed. 7 fore, 1 against. Case No. PUD/03-14. Conceptual Planned Unit Development approval for an 11.87 acre Liberty Village Development Design located in the V-C, Village Commercial Zoning District at the corner of CR 15 and 12. Contractor Properties, applicant. Community Development Director Russell gave and overview of the Comprehensive Plan for the audience. Homer Tomkins and Mark Puttnum gave a detailed overview of the PUD (design detail and guidelines, traffic, drainage, and land use). There was much concern about the impact the development would have on traffic. Bill, ?, was concerned about the traffic impact and the bank drive through. He was informed that the Comprehensive Plan calculated for the increase in traffic. Pauline, 241 ?, expressed her concern about the traffic, the additional water flow and the impact it would have on nature. Felt the bank is not beneficial. Sue, 121 ?, was also concerned about traffic and the additional fumes from the cars, the gas station and the bank drive through. She was also concerned about the garbage collection times for the bank and gas station. Paula Croaning, stated she is looking forward to the commercial development. Motion made by Council Representative Junker, seconded by Commissioner Middleton to approve the Conceptual Planned Unit Development approval for an 11.87 acre Liberty Village Development Design located in the V-C, Village Commercial Zoning District at the corner of CR 15 and 12. Motion passed 7 fore, 1 against. Case No. SUB/03-15. Preliminary plat approval for subdivision of an 11.87 acre site into 9 lots and one Outlot A ranging in size from .35 to 1.47 acres located in the VC, Village Commercial Zoning District at the corner of CR 15 and 12. Contractor Properties, applicant. The subdivision establishes easements, trail ways and right of ways. Motion made by Commissioner Gag, seconded by Commissioner Turnquist to approve the Preliminary plat approval for subdivision of an 11.87 acre site into 9 lots and one Outlot A ranging in size from .35 to 1.47 acres located in the VC, Village Commercial Zoning District at the corner of CR 15 and 12 with the following conditions: • 2 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 1. A detailed PUD framework landscape plan shall be prepared for approval and installation as a part of the subdivision. 2. The right of ways along CR 15 and 12 shall be dedicated to the City. 3. County Road 15 trail improvements shall be installed as part of the subdivision. 4. Perpendicular on street parking shall be provided for the retail sites 2 and 3 but no the residential site 5. Motion passed unanimously. Case No. SUP/03-16. A special use permit (final PUD approval) for a convenience, commercial gas station and car wash, 4,428 square feet and 1,665 square feet, respectively, located at the corner of CR 15 and 12 in the VC, Village Commercial Zoning District. Contractor Properties, owner, Scott Teigen, Convenience Stores, applicant. Mr. Teigen requested a special use permit for a 4,428 square foot Kwik Trip store, fuel pumps with canopy and a 1,592 +/- square foot car wash. The plans submitted include a site plan, a landscape plan and elevation drawing. The proposal attempts to keep within the New England style of Liberty Village. The color themes of the buildings are "Crockery Cream" siding, gables and dormers will be "Muslin White", fascia accent "Colonial red" with white trim. The single bay carwash was designed to resemble a covered bridge. The fuel canopy will have dark shingles on the roof. Lighting for the pump will be recessed into the ceiling of the canopy. The landscape plan is consistent with the landscaping of Liberty Village. All mechanical equipment, trash receptacles will be screened from view of nearby streets and adjacent structures. There was no lighting plan submitted. The light fixtures on the buildings and the lights above the signs are "goose neck" colonial fixtures. There was some concern amongst the Commission with the hours of operation of the store and car wash. Commissioner Peroceschi did not see a problem with the gas station being open 24 hours a day, 7 days a week. Chairperson Hultman recommended that the gas station close at 11:00 pm and then be pay at the pump during the night. Commissioner Ranum also thought the gas station should close at 11:00 pm. is 3 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Mr. Teigen informed that Commission that if the hours of operation are restricted they may not do the project. Council Representative Junker and Commissioner Middleton were concerned about the noise from the car wash blower. Mark Puttnum informed the Commissioner that proper landscaping would limit the amount of noise. Mark, 135 Rutherford, inquired about the number of carwash bays, hours of operation and the type of lighting on the canopy. • addition to the following conditions: Motion made by Commissioner Ranum, seconded by Commissioner Gag to approve the special use permit (final PUD approval) for a convenience, commercial gas station and car wash, 4,428 square feet and 1,665 square feet, respectively, located at the corner of CR 15 and 12 with the gas stations hours of operation from 6 am to 12 am in 1. All utilities shall be completely screened from public view. 2. A lighting plan showing fixture type, height, location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be shield from direct view and protected from damage by vehicles. 3. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 4. Continuos concrete curbing shall be installed to separate parking areas form landscaped areas. 5. Handicapped parking paces and signage, in compliance with State requirements, shall be shown on building permit plans and stalled before final inspection of the project. 6. The street address of the building shall be displayed in a location conspicuous from the public street. 7. The trash enclosures shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 8. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 9. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. 10. A sign permit shall be required for all project signs. 11. Grading and drainage plan to be approved by City Engineer before building permits are issued. 4 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 12. Sign package to be approved by the Heritage Preservation Commission, excluding directional signs. 13. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission. 14. All security lights on the building shall be downlit. 15. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. 16. All revisions to the approved plan shall be reviewed and approved by the Heritage Preservation Commission. 17. Lighting for fuel pumps shall be recessed in the ceiling of the canopy. 18. The hours of operation for the car wash shall be 7:00 am to 10 pm. Motion failed. 1 fore, 7 against. Motion made by Commissioner Middleton, seconded by Council Representative Junker to approve the special use permit (final PUD approval) for a convenience, commercial gas station and car wash, 4,428 square feet and 1,665 square feet, respectively, located at the corner of CR 15 and 12 with the following conditions: 1. All utilities shall be completely screened from public view. 2. A lighting plan showing fixture type, height, location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be shield from direct view and protected from damage by vehicles. 3. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 4. Continuos concrete curbing shall be installed to separate parking areas form landscaped areas. 5. Handicapped parking paces and signage, in compliance with State requirements, shall be shown on building permit plans and stalled before final inspection of the project. 6. The street address of the building shall be displayed in a location conspicuous from the public street. 7. The trash enclosures shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 8. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 9. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. • 5 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 10. A sign permit shall be required for all project signs. 11. Grading and drainage plan to be approved by City Engineer before building permits are issued. 12. Sign package to be approved by the Heritage Preservation Commission, excluding directional signs. 13. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission. 14. All security lights on the building shall be downlit. 15. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. 16. All revisions to the approved plan shall be reviewed and approved by the Heritage Preservation Commission. 17. Lighting for fuel pumps shall be recessed in the ceiling of the canopy. 18. The hours of operation for the car wash shall be 7:00 am to 10 pm. Motion passed. 7 fore, 1 against. Case No. SUP103-17. A special use permit (final PUD approval) for a 4,805 square foot bank with drive through located in the VC, Village Commercial Zoning District at the corner of CR 15 and 12. First State Bank, owner, Kanman Companies, applicant. The applicant requested a special use permit for a proposed 4,8000 square foot bank with a drive through located in Liberty Village on the southeast corner of Manning Avenue and 75 h Avenue. The materials are mainly brick and cedar shingles. There will be 24 parking spaces including one handicap parking space. The mechanical equipment and trash will be screened from view of nearby streets and adjacent structures. The landscape plan is by Westwood Management. The lighting on the site maintains the character of the building by using a decorative fixture with a "new England" style. The fixture will be 15 feet high. Two signs are proposed, a monument sign and a freestanding sign. The 5-foot monument sign is culture stone and will be lit with ground lights. The freestanding sign is also 5 feet high. This is a wooden sign and will not be lit. The hours of operations will be 7 am to 6 pm during the week and 8 am to 12 pm on Saturdays. E 6 CITY OF STILLWATER PLANNING COMMISSION MARC H 17, 2003 Motion made by Commissioner Turnquist, seconded by Commissioner Middleton to approve the special use permit (final PUD approval) for a 4,805 square foot bank with drive through located in the VC, Village Commercial Zoning District at the corner of CR 15 and 12 with the following conditions: 1. All utilities shall be completely screened from public view. 2. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 3. Continuos concrete curbing shall be installed to separate parking areas form landscaped areas. 4. Handicapped parking paces and signage, in compliance with State requirements, shall be shown on building permit plans and stalled before final inspection of the project. 5. The street address of the building shall be displayed in a location conspicuous from the public street. 6. The trash enclosures shall be made of a sufficient or opaque material, with trash receptacles screened from view and compatible with the color and materials of the project. 7. All trees required to remain on site, as indicated in the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. 8. No roof equipment shall be visible to the general public. 9. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 10. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. 11. A sign permit shall be required for all project signs 12. Grading and drainage plan to be approved by City Engineer before building permits are issued. 13. Sign package to be approved by the Heritage Preservation Commission, including directional signs. 14. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission. 15. All security lights on the building shall be downlit. 16. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. 17. All revisions to the approved plan shall be reviewed and approved by the Heritage Preservation Commission. 18. Canopy lights shall be recessed. 19. Additional window shall be added to extend the wall. 7 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Motion passed unanimously. Case No. SUP/03-20. A special use permit for a clinical therapy home business located at 620 West Oak Street in the RB, Two Family Residential District. Kay Flesner, applicant. Ms. Flesner requested a special use permit to operate a clinical therapy business out of her home. Ms. Flesner would be seeing people with a mental health diagnosis, martial problems, parenting and life adjustment issues: for assessment, diagnosis and treatment. The clientele will be primarily be adults, with an occasional child with their parents as well as adolescents. Most often the applicant see on person at a time or couples. The sessions are 50 minutes long. The hours will be limited to no more than 20 per week. There are two off street parking places. The clinics hours will be Monday through Thursday from 10 am to 8 pm. Motion made by Commissioner Middleton, seconded by Commissioner Peroceschi to approve the special use permit for a clinical therapy home business locate at 620 West Oak Street with the following conditions: 1. No outside storage or display of products equipment or merchandise is permitted. 2. Any retail sales must be accessory or incidental to the primary residential use. 3. Customer must be scheduled by appointment. 4. Off street parking must be provided for customers. 5. No signs are permitted. 6. Not more than 20% of the total gross floor area of the dwelling unit may be used for the Home Occupation or 400 square feet, whichever is less. 7. Business hours are limited to the period of 7:00 am to 8:00 pm. 8. No nonresident employees are permitted. 9. No traffic that is greater then the normal residential area within the neighborhood. 10. Type II Home Occupations are subject to review upon complaints from the neighborhood. If in the opinion of the Zoning Administrator the complaints are substantial, a public hearing must be held at which time additional conditions may be added to this Special Use Permit or in the alternative, the Type II Home Occupation permit may be revoked. Motion passed unanimously. Case No. V/03-22. A variance to the side yard setback (5 feet required, 2 feet requested) for the construction of a two stall attached garage at 501 West 8 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Hancock Street in the RB, Two Family Residential District. Scott and Cindy Van Meerten, applicant. Mr. and Mrs. Van Meerten requested a variance to the front yard setback to construct an attached 25 ft by 26 ft two car garage. Mr. and Mrs. VanMeeten requested the structure be built two feet from the property line. Mr. and Mrs. VanMeeten would like to build the garage 25 ft by 26 ft to make the rooflines match. Because of building codes the garage must be built more than three feet from the property line. Commissioner Ranum was concerned about the additional water run off onto the neighbor's property. The affected neighbor gave his full support of the project. Motion made by Commissioner Ranum, seconded by Commissioner Gag to approve the variance to the side yard setback for the construction of a two-car garage located at 501 West Hancock Street with the following conditions: 1. 2. 3. 4. Motior The furthest point of the structure shall not be property line. The garage shall be similar in style, colors structure. Drainage from the roof shall remain onsite. The existing one car garage shall be removed. i passed unanimously. within one foot of the east and materials as the main Case No. SUP/03-23. A special use permit for 125 seat restaurant with a variance for parking located at 601 North Main Street in the CBD, Central Business District. Todd Weiss, applicant. • Mr. Weiss requested a special use permit for a 125 seat restaurant and a variance to the required parking. The restaurant will occupy the existing building and the museum will be housed in the addition. The museum addition will be 36 feet by 60 feet located on the south side. A 32-foot by 36 foot shingle covered canopy would be added to the south side of the proposed addition. It would be used as a drop off site. The addition and canopy colors and materials will match the existing building. The variance is to the parking ordinance. The ordinance states that for restaurants one parking space is required for every 120 square feet of floor area. The floor area of the restaurant is 4,392 square feet; requiring 37 parking spaces. 9 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 The depot has 75 existing visitor spaces and 20 leased employee spaces for the train and museum. The sign will remain the same; the difference is that "Stillwater Grill" will be added to it. Stillwater Grill will be red with a white background. Motion made by Commissioner Middleton, seconded by Commissioner Turnquist to approve the special use permit for a 125 seat restaurant with a variance for parking located at 601 North Main Street with the following conditions: 1. All revisions to the approved plan shall be reviewed approved by the Community Development Director. 2. No additional signage. Motion passed unanimously. Case No. SUPN/03-24. Modification to a Bed and Breakfast Special Use Permit for construction of a two level, two stall addition (700 square feet) to an existing garage (1,020 square feet) with relocation of guest room from residence to garage • and variance to rear yard setback for garage (25 feet required, 2 feet proposed) at the Aurora Staples Inn Bed and Breakfast, 303 North Fourth Street in the RB, Two Family Residential District. Cathy and Jerry Helmberg, applicants. Mr. and Mrs. Helmberg requested a modification to a Bed and Breakfast special use permit for the relocation of a guest room from the residence to the carriage house. The Gallery (existing small guest room) in the main structure would be turned into a common room with a TV, games and a telephone for the guest. The variance is to the side yard setback for the construction of a two-car garage (25 feet required, 2 feet requested) at the Aurora Staples Inn Bed and Breakfast and a variance to the permitted square footage of a second structure (1,000 square feet permitted, 1,232 square feet requested). Motion made by Commissioner Middleton, seconded by Commissioner Turnquist to approve the modification to the Bed and Breakfast special use permit to relocated one guest room to the carriage house located at 303 North Fourth Street with the following conditions: 1. No more than five rooms shall be used as guest rooms. 2. The building official shall review and approve the guest room above the garage. Motion passed unanimously. • 10 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Motion made by Commissioner Ranum, seconded by Commissioner Teske to approve the variance to the side yard setback for the construction of a two-car garage located at 303 North Fourth Street with the following condition: The building shall not be located within two feet of the east property line. Motion passed unanimously. Motion made by Commissioner Gag, seconded by Commissioner Ranum to deny the variance to the square footage requirements for the construction of a two-car garage. 4 fore, 4 against. Motion fails. Case No. SUP/03-25. A special use permit for relocation of the existing Trolley Ticket Office from Freight House parking lot to railroad right of way located at 400 Nelson Street in the CBD, Central Business District. Bob Raleigh, applicant. Mr. Raleigh requested a special use permit to move the portable trolley ticket booth for the Stillwater Trolley from the Freight House Property to 8 to 10 feet onto the railroad right-of-way. No other changes are proposed. The Trolley currently uses two public parking spaces on Nelson Street for the Trolley loading and parking. A special use permit (SUP/89-26) was previously issued for the use. Todd Weiss, of the Stillwater Grill was concerned because they also lease land in the same area. Motion made by Commissioner Ranum, seconded by Commissioner Turnquist to approve the special use permit for the relocation of the existing Trolley Ticket Office from Freight House parking lot to railroad right of way located at 400 Nelson Street with the following conditions: 1. The Trolley is limited to two permanent trolleys at the site at one time. 2. A permit shall be obtained from the City Council for the use of the two parking spaces on Nelson Street for business parking. Trolleys may park in the pay lot for no more than 20 minutes at a time. 3. A parking permit can be obtained from the City for parking a Trolley in the permit lot off of Fourth Street. 4. The ticket booth sign shall be a maximum of 8 square feet. 5. The ticket booth shall be a maximum of 4'x 12'. 6. The Special Use Permit shall be reviewed on a complaint basis. Motion passed unanimously. • 11 CITY OF STILLWATER PLANNING COMMISSION MARCH 17, 2003 Case No. SUP/V/03-26. A special use permit for a mini storage facility with a variance to the street setbacks (40 feet required, 15 feet and 24 feet proposed) located in the Business Park Industrial District, BP-I on the southeast corner of Curve Crest Blvd and Industrial Blvd. Steve Gaffney, applicant. Applicant requested a continuance until the April 14, 2003 meeting. OTHER ITEMS ADJOURNMENT Motion made by Commissioner Ranum, seconded by Commissioner Middleton to adjourn the meeting at 10:45 p.m. Motion passed unanimously. • • 12