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HomeMy WebLinkAbout1981-01-20 CC MIN• • COUNCIL CHAMBERS pa Stillwater, Minnesota January 20, 1981 4:00 P. M. REGULAR MEETING The meeting was called to order by Pfesident Junker. Present: Councilwoman Avise and Bodlovick, Conncilmen MacDonald and Peterson and Mayor Junker Absent: None Also Present: Finance Director /Coordinator, Kriesel; Ci.y Clerk, Schnell; City Attorney, Magnuson; Superintendent of Public Works, Shelton; Public Safety Director, Abrahamson; Director of Parks & Recreation, Blekum; Consulting Engineers, Elliott and Moore; Building Official, Zepper; Planning Consultant, Dale; Fire Chief, Chial. Press: None Citizens: None INDIVIDUALS & DELEGATIONS None COMMITTEE REPORTS PUBLIC SAFETY On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, the Council authorized the advertisement for bids for three police cars with said bids returnable on February 13, 1981 at 3:00 P. M. (all in favor) PUBLIC WORKS On motion of Councilwoman Bodlovick, seconded by Councilman Harry Peterson, the Council authorized the release of a payment to Haines Tree Service which was held out at the last meeting in the amount of $1,074.71. (all in favor) FIFA CHIEF Chief Chial brought up the matter of the By -Laws for the Volunteer Firemen and their Membership Committee and requested that the committee sit in on the inter- views for the openings that are mailable in the Volunteer Department at this time and there was no objection on the part of the Council to have them sit in on the interviews of the new applicants for these positions. BUILDING OFFICIAL 1. MR. ZEPPER made a verbal report on the Building Permit fee memo that was sub- mitted to the Council and then also made mention of the mechanical and plumbing fees that should also be increased at the same time. He also informed the Council that he is being asked to make insurance inspections and felt that there should be a fee of $15.00 for such inspections. He felt that the fees could be increased half of the proposed rates at this time and then the other half at a later date. On motion of Councilwoman Bodlovick, seconded by Councilman Harry Peterson, the City Attorney made the first reading of an ordinance entitled "AN ORDINANCE AMENDING CHAPTER 33 OF THE STILLWATER CITY CODE, SECTION 4 - BUILDING PERMIT FEES:: SECTION 5- PLUMBING PERMIT FEES: SECTION 6 - MECHANICAL PERMIT FEES; AND ADDING A NEW SECTION REQUIRING FEE FOR INSPECTION COMPLYING WITH THE BUILDING CODE - AND INCLUDE YHE DOUBLE FEE FOR WORK STARTED WITHOUT A PERMIT". (all in favor) 2. III. ZEPPER informed the Council that he will be sending out letters to all contractor's informing them that if they start a project without a permit, they will be charged double fees. These will be letters of warning. 3. MR. ZEPPER reported to the Council that the City is getting of complaints on rental property with health and safety problems. He suggested a per year permit for rental units - this would be done before the units could be rented and this would be done on a regular basis. On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, the Council named Allen Zepper, Deputy Health Officer, for the City of Stillwater. 325 e • • • • 7 326 January 20, 1981 4. There was further discussion about registration of rental units and then the possible permit and fee for the annual inspections - it was concluded that this be deferred to a future date atter the Council has had a chance to study it for a couple of months. 5. MR. ZEPPER informed the Council the` he will be going to a seminar in Minneapolis on January 21, 22 and 23, 1981 and asked which vehicle he should be using - the City truck or his own car. On motion of Councilman Harry Peterson, seconded by Councilwoman Avise, Mr. Zeppe- was granted permission to take the City truck to the seminar in Minneapolis. (all in favor) PARKS AND RECREATION 1. Mit. BLEKUM presented to the Council information and quotes on Skate Tile for the Ice Arena which he understood that this item was left in the Arena budget - this material has a life -time guarantee - this is matting for the floor so that the people can walk on it without having to sharpen their skates - they have used some substitute material in the past few years and it is nos time to tut in the proper material. After some discussion Mr. Kriesel was asked to check the budget and that possibly some action could be taken this evening. The lowest quote is over $8,000 and he requested that the Council give him the go ahead on this since the price is due to go up in February. (Action delayed until February 3, 1981) 2. On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, the City Clerk and the Director of Parks and Recreation were authorized to advertise for bids for a replacement truck for this department with said bids returnable on February 17, 1981 at 3:00 P. M. (all in favor) 3. On motion of Councilman Harry Peterson, seconded by Councilwoman Avise, the Council approved a Beer Permit for the UCT for a cookout at the Lily Lake Park on February 25, 1981 from 6:00 to 9:00 P. M. (all in favor) 4. On motion of Councilman Harry Peterson, seconded by Councilwoman Eodlovick, the Council approved the following salary increases for the part -time employees at the Arena as recommended by the Recreation Commission effective January 16, 1981: NightSupervisor $5.25 Zamboni Operators 9LL.35 Skate Guard $3.35 Concession Operators $3.10 Ticket Takers $19.50 Scorekeeper $13.00 Announcer $13.00 (all in favor) CONSULTING ENGINEERS CARL DALE explained the problems with the Comprehensive Plan and the changes that had to be made to bring it up -to -date, and this plan will have to be reviewed before the Metro Council can review the EAW for the Oak Glen Development. The information detailing these changes was presented to the Council in written form which Mr. Dale briefly explained at this time. Mr. Elliott also explained the sewer problems to the Council and some recommenda- tions as to the action that the Council w ill have to take en these matters. These are addendums and clarifications for the Comprehensive Plan and the EAW reports - the Council has to accept this by resolution as to what the staff has prepared on these two matters. The general plan has been up -dated to now and does include the Oak Glen Develop- ment and all minor plats and known developments on which there were public hearings since last May. The City h.•s to stay within the 1990 System Statement projection for population and acreage tor development. The plan has been amended to coincide with these projections to show potential urban development after 1990 and there is still the option between now and 1990 of going in with a separate request and asking for a*, amendment to the City plan and the System Statement for a higher development of acreage plus a higher allocation for sewerage flows. MR. ELLIOTT stated that in 1985 the Metro Waste plans are to phase out the Bayport sewage plant and pump that all to Stillwater and the Stillwater System Statement would be reviewed and at that time they would have the opportunity to expand this plant to serve additional areas - in the meaintime they are working on the infiltra- tion problems in the downtown area. On motion of Councilwoman Bodlovick, seconded by Councilman Harry Peterson, a resolution was introduced "ACCEPTING PLANS, MAPS AND DOCUMENTS UPDATING AND CLARIFYING THE CITY OF STILLWATER COMPREHENSIVE PLAN ". AYES -- Councilwoman Bodlovick, Councilmen MacDonald and Harry Peterson and Mayor Junket'. NAYS -- Councilwoman Avise (see resolutions) • • • • • • January 20, 1981 CITY ATTORNEY'S REPORT 1. MR. MAGNUSON informed the Council that Mr. Gilbert Benson is not willing to sell this property at this time according to the information he has received from Rod Lawson. Mr. Kriesel stated that he could talk to the family members later on this matter. 2. MR. MAGNUSON was requested to explain to the Council, especially the new members, annexation, and the sub- division code which he explained in detail at this time. COUNCIL REQUEST ITEMS 1. COUNCILMAN HARRY PETERSON asked about some signing in the area of the Car Wash since they are driving on the Northwestern Bank's parking lot and other property - Mr. Shelton and Chief Abrahamson will take care of this matter. 2. COUNCILMAN PETERSON called attention to a drainage problem on Center Street where a resident is pumping wash water out of his basement and causing ponding to his neighbors property - Mr. Shelton will iniorm Mr. Plattner that he should hookup and discontinue the pumping of water. CITY COORDINATOR 1. MR. KRIESEL felt that the City should have someone qualified to inspect on -site sewer systems and asked that Mr. Zepper be allowed tc attend a seminar on On -Site Treatment Facilities on February 9 -11, 1981 and the Council concurred on this matter. 2. On motion of Councilman Barry Peterson, seconded by Councilwoman Bodlovick, the Council designated the following banks as the official depositories for the City of Stillwater: First National Bank, Stillwater Cosmopolitan State Bank, Stillwater Northwestern State Bank of Stillwater Washington Federal Savings and Loan, Stillwater 3. HR. RRIESEL informed the Council that the City changes banks every three years - at the present time we are at First National and as soon as the new computer system is put in, the City will be changing over to the Cosmopolitan State Bank. The meeting recessed at 6:20 P. M. until 7:30 P. M. Attest:,. .e .14 •t . CiCc Clerk Mayor (all in favor) 3271 • • i`. / • 328 COUNCIL CHAMBERS Stillwater, Minnesota January 20, 1981 7:30 P. M. RECESSED MEETING The meeting was reconvened by Mayor Junket. The Invocatikn was given by the City Clerk. Present: Councilwomen Avise and Bodlovick, Councilmen MacDonald and Peterson, and Mayor Junket Absent: None Also Present: Finance Director /Coordinator, Kriesel City Clerk - Schnell City Attorney - Magnuson Consulting Engineers - Moore and Elliott Press: Free Press - Julie Edstrom Citizens. Bruce Pole, Brian Crombie, Jim Gannon INDIVIDUALS & DELEGATIONS BRUCE FOLZ, representing the Deerpath Development, appeared be2ore the Council regarding the sanitary sewer service for this project - the previous study indicated that a lift station would have to go in to potentially serve this land, the Reliance Development property and part of the Oak Glen property. The question that they have who would be assessed for this lift station and that if the other developments do not proceed their thirty lots will not fronrend the cost of a $127,000 lift station - there are other lands that would be served that are in the City - they have no problem if the City will agree to assess the benefited lands for this lift station - they do have a problem if the City only decides to assess the lands that are currently being developed. MR. ELLIOTT explained with the use of maps the areas that could be served by the lift station and the location of same, and how they would get across the Township property to get to the Oak Glen Development. He understands that Mr. Johnson does have an option from Mr. Lecuyer to allow for an access from the property on the south and the City would still have to deal with the Township government. There was discussion about the location of the various roads that will serve this area and connecting up with County No. 12. They are waiting for the feasibility study to come back from Mr. Elliott to identify where the sewers have to go. Mr. Derrick has an option that he has to exercise by February 1st - he can exercise that option, but he cannot do a thing with this property unless the lift station is put in- if they are going to have to pay all of these costs for the lift station they cannot do it, but if the City came back to say that it is going to serve other property within the City and assess the benefited land, then he would have no problem - the other problems would be that he would be a minor petitioner. MR. ELLIOTT explained the costs of $570.00 per lot for the lower portion of the Oak Glen Development and the other two developments. There was discussion about imposing SAC or a connection charge for properties that could not be assessed at this time, but who would be served with this lift station. There were questions raised about this type of financing which would not occur in the time payment of the bonds. This is a financial engineering problem and should come out in the final report. BRIAN CROMBIE asked if they could not have a lift station to serve their small piece of land even though this is not the best thing to do. The question was what if Reliance and Oak Glen does not go for five years, then the City would be liable for the bonds and the assessments for Deerpath would not cover these ;payments - somebody has to make those assessment payments each year. MR. MAGNUSON stated that as far as the petition - if 357, of the area is incicded in the petition that would be Derrick, Reliance and Dave Johnson, he felt that area would cover 35%, then the Council could vote in the improvement if four - fifths of the Council voted for it and then the land that could be assessed is that land that is within the City. Then the City could take that portion of the assessment that is attributable to Township property and take that money and the City would finance that part ultimately collecting it from a WAC charge that would be imposed on that land to be hooked up to the City - it would be a hook -up charge rather than a WAC charge - if the Lecuyer property came in within the period of the bonds and if it did not, the City could still collect the money but the City would be financing a part of it. The risk would be paying the bones out of the General Fund or borrowing from the General Fund for a period of time until the Lecuyer property went and that assessment would be credited to the General Fund. • • • • ■ 1 January 20, 1981 MR. ELLIOTT stated that the Lecuy r property was not calculated into this charge since it is in the Township - they used 135 lots in Oak Glen, 60 in Reliance and 30 in Deerpath. Deerpath and Reliance would represent 40% of the total properties. MR. FOLZ asked about the 35% if that was the assessible area or the benefited area and the response was that it would take all three of these to make up 40% of the total area. MR. MAGNUSON stated that the City would have to pay for Lecuyer's portion and then the money would go back into the General Fund when he hooks up. MR. ELLIOTT stated that it has been the policy to assess lift stations against the benefited area which is the apparent way to do it. MR. MAGNUSON stated that Duane's suggestion is the most feasible and that is, if Johnson, Reliance and Derrick all petition and agree to pay 1007, of it, then the City could do it and assess their land - that would be the simpliest - there would be no financing problems - you would not be assessing anyone who does not want to be assessed and you would not have to money with the Township. There was discussion about the possibility of a special meeting to take care of this matter and it was concluded that there was no point in trying to get a petition in until the feasibility studies are done - Dave Johnson is not going to petition until the Environmental Assessment is done - they all need to know what all of these costs are and all that is at least one month away. MR. ELLIOTT stated that they would be recommending a lift station in the location he indicated and also he would be recommending that the Deerpath property and the Reliance property be assessed for their share of it because it would benefit those properties (this is in the study for the Oak Glen Development). If it goes in for Oak Glen, any other benefited property within the City without getting involved with the Township issue, Deerpath would be assessed along with the Reliance property. MR. MAGNUSON and MR. ELLIOTT will check out the properties that should be petitioning for these improvements and the laws governing same. None PUBLIC HEARINGS -- -This was the day and time for the public on an improvement on Pine Tree Trail adjacent to Lots 4 and 5 of the Swager Hilltop Addition. (Local Improvement No. 188). Notice of the hearing was published in the Stillwater Evening Gazette, the off icial newspaper of the City on January 9 and 16, 1981 and copies were mailed to all who were proposed to be assessed. The Mayor opened the hearing. No one appeared in favor or opposed to this improvement. The Mayor closed the hearing. On motion of Councilwoman Bodlovick, seconded by Councilman Harry Peterson, a reso -ution was introduced "ORDERING THE IMPROVEMENT ON PINE TREE TRAIL ". AYES -- Councilwomen Avise and Bodlovick, Councilmen MacDonald and Peterson and Mayor Junker NAYS- -None (see resolutions) UNFINISHED BUSINESS 1. MR. KRIESEL reported to the Council that he, Dick Colemier and Barb Avise are reviewing the three proposals which were received on the new computer system and they are going to visit some user sites on Friday and he hopes that they will be able to have a recommendation by the next regular meeting. 2. MAYOR JUNKER stated that the committee should be ready in about ter, days to two weeks to interview the Police candidates and he will set up a meeting with all the members of the Council for these interviews. 3. MAYOR JUNKER stated that the commission appointments will be made at the February third meeting. 4. MAYOR JUNKER made the following Council Committee appointments: Public Works - Councilman MacDonald and Mayor Junker Administrative - Councilwoman Bodlovick, and Mayor Junker Planning Commission - Councilwoman Avise (continued on page 330) 324 • • PETITIONS • �30 January 20, 1981 Parks and Recreation - Councilwoman Avise and Councilman MacDonald Public Safety - Councilman Peterson and Mayor Junker Joint Powers - Councilwoman Bodlovick and Councilman Peterson 5. MAYOR JUNKER asked for a volunteer for the Community Education Advisory Council for the School District and he will get more information to the Council so that they can make a decision as to whether or not they would be willing to serve. 6. Mr. Kriesel reminded the Council that they will be meeting with the AFSCME group at 5:00 P. M. on January 21, 1981 to work on their contract. NEW BUSINESS 1. On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, the accident claim from Allison Gahm is to be sent to the McGarry- Kearney Insurance Co. (all in favor) 2. On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, a resolution was introduced "DIRECTING THE PAYMENT OF THE BILLS ". AYES -- Councilwomen Avise and Bodlovick, Councilmen MacDonald and Peterson and Mayor Dunker NAYS - -None (see resolutions) INDIVIDUALS & DELEGATIONS - continued None APPLICATIONS On motion of Councilman Peterson, seconded by Councilwoman Bodlovick, the following Contractor's Licenses were approved: (all in favor) Croixland Excavating 10003 Mendel Road North, Stillwater Excavators Renewal Ron Leier Construction Box 128, Roberts, Wisconsin 54023 General New Miles Garages (Div. of Insilco) 4500 Lyndale Ave. N., Minneapolis 55412 General Renewal Donald F. Nolde & Son 311 South Third Street, Stillwater General New The Sussell Company 1850 Como Avenue, St. Paul, Mn. 55108 General Renewal - - -On motion of Councilwoman Bodlovick, seconded by Councilman Peterson, the following Cigarette Licenses were approved: (all in favor) Perkins Cake & Sttak 2050 Frontage R - West, Stillwater Renewal Tom Thumb Food Market 2501 West Orleans Street, Stillwater New - - -On motion of Councilwoman Bodlovick, seconded by Councilman Peterson, the following 3.2 Off Sale Beer Licenses were approved: (all in favor) Tom Thumb Food Market 2501 West Orleans Street, Stillwater New COMMUNICATIONS None • • • • • n ORDINANCES ADJOURNMENT Atteat:�. ity Clerk January 20, 1981 CITY CLERK'S REPORT 1. On motion of Councilwoman Bodlovick, seconded by Councilwoman Avise, the Council approved a one -day Sunday Liquor License for the American Legion Club for Sunday, January 25, 1981. (all in favor) 2. On motion of Councilwoman Bodlovick, seconded by Councilwoman Avise, the Council set the date of February 3, 1981 at 7:30 P. M. for the public hearing on Case No. 403 for Cub Food Markets for a printing and s<gn painting shop at 215 North William Street. (all in favor) First reading - Amending Chapter 33 of the Stillwater City Code for Permit Fees. RESOLUTIONS The following resolutions were read and on roll call were adopted: 1. Directing the Payment of the Bills. 2. Ordering Local Improvement No. 188 - Pine Tree Trail Sewer (Storm) 3. Updating the Comprehensive Plan (Councilwoman Avise opposed) On motion of Councilman Harry Peterson, seconded by Councilwoman Bodlovick, the meeting adjoruned at 8:40 P. M. Mayor • 331 • •