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HomeMy WebLinkAbout1980-10-27 CC MIN Special Meeting• • • • oak 4A M COUNCIL CHAMBER STILLWATER, MINNESOTA SPECIAL MEETING The meeting was Present: Absent: Citizens: Press: Also Present: called to order by Mayor Junker. Councilwoman Bodlovick, Councilmen Harry Peterson (arrived at 4:40 P. M.), Roger Peterson, William Powell and Mayor Junker None October 27, 1980 4:30 P. M. Finance Director /Coordinator, Kriesel; City Attorney, Magnuson; City Clerk, Schnell; Consulting Engineer, Duane Elliott (arrived at 4.40 P. M.) John Caldwell None ASSESSMENT AGREEMENT FOR LOCAL IMPROVEMENT NO. 185 - ORVILLE MADSEN CONSTRUCTION MAYOR JUNKER announced that the purpose of this meeting was to resolve the assess- ments for the property owned by the Charter Oaks Development, Local Improvement No. 185. MR. CALDWELL explained that he would pay the assessments with a money market certificate now for $83,000 in the name of the City of Stillwater and Orville Madsen as co- payees on it - neither party can cash it without the consent of the other party - this would earn interest for the year and that would cut down the assessments by about $7,000. He would have to pay it in full a year from now. MR. MAGNUSON stated that would be all right - he could see why Mr. Caldwell's firm could not earn interest on it as well as the title company. MR. KRIESEL explained a memo that he prepared on the bonding for this improvement and the payments that the City would be making - the City will be bonding for roughly $260,000 - this will be the existing debt service plus the debt service that would be related to Curve Crest Blvd. - the regular assessments are those other than Green Acres or Township assessments (they will not be deferred - they will be coming in on the amounts indicated) There are four bond funds that include Green Acres and Township properties in the amounts indicated on the sheets. There could be substantial deficits after 1984 if the Township and Green Acres monies do not come in and this total could amount to $836,000 which would include Local Improvement No. 185. There is roughly $200,000 which is the total for the Township - this is the Hauge Property and the Leighton Johnson Property. MR. MAGNUSON indicated that we should annex the Hauge property and they will be hooking up as indicated by Mr. Raleigh and Leighton Johnson will be completely surrounded and they should come in - there was discussion about the procedure for the annexation of these properties - either the parties can petition or the City can petition if they request it. On motion of Councilman Powell, seconded by Councilman Roger Peterson the Council instructed the City Attorney to notify them to petition within the next thirty days, otherwise the City will petition for same. (Hauge and Leighton Johnson properties). (all in favor) COUNCILMAN POWELL asked what the assessments would be on the Madsen property (Charter Oaks), and MR. ELLIOTT explained that the sewer and water would be on the total acreage of 8.23 - the streets on 5.71 acres - the street was $34,371 and if Orleans is improved then he will be assessed for that. There would be 2.5 acres that would have to be reserved for Orleans Street which would terminate on the westerly end with a cul -de -sac as indicated on a map which Mr. Elliott prepared for the Council to view. By reserving this 2.5 acres they would be maximizing the use of State Aid money on the project and the street assessment would be kept at $6,000 per acre. Questions were raised as to where the amount for the 2.5 acres would come from and MR. ELLIOTT explained that in the report they had used $93,000 State Aid monies and by running it up to $208,000 or reducing it by roughly $15,000, they can reserve the 2.5 acres. The City can only get the amount of State Aid based on the final contract price. MR. MAGNUSON stated that the agreement would not have to be recorded but the easement will be recorded when it is prepared. MR. MAGNUSON indicated that there is one addendum that Mr. Caldwell would like to add to the proposed agreement - at the end - provided that the City's action shall be in accordance with the PUD zoning that maybe approved by the Joint Powers Commission. (continued) 263` • 0 • 1 • p • 264 - Attest: .N . , ,y ,e de/ l---• Fkt Clerk October 27, 198D In order to conform to the Joint Powers they have to maintain a screening along that area and if Orleans goes in, Madsen would have to move the screening to the south. COUNCILMAN HARRY PETERSON asked - assuming that in ten years Orleans Street goes through the City does not know at this time whether that would be assessed at front footage or an acreage basis and MR. ELLIOTT stated that the acreage policy started with the Hooley Plat since the total street would benefit the total project - he explained the formula and the net result would be about the same in figuring it either way. He felt that the 2.5 acres would be sufficient area or frontage whichever formula is used. COUNCILMAN POWELL asked about the zoning on both sides of Orleans Street and how the assessments would be calculated for this improvement. MR. ELLIOTT stated that both methods of assessments will have to be looked at - the Leighton Johnson property is being assessed for the frontage on Greeley Street - the Council has had a policy that corner lots in a commercial or industrial area not to give any sideyard benefits - that is why an area situation works out a little better - it would be pretty had to define the area - the road on Orleans Street would cul -de -sac, but that the roadways within the Madsen Development would have the opportunity to connect to the Orleans Street improvement. On motion of Councilman Roger Peterson, seconded by Councilwoman Bodlovick, the Council approved the agreement with Charter Oaks with the addendum and authorized the Mayor and the Clerk to sign this agreement. (all in favor) On motion of Councilman Roger Peterson, seconded by Councilwoman Bodlovick, the City will enter into an agreement with Orville Madsen Construction for the deposit of $65,000.00in a money market certificate in the name of Orville Madsen and the City of Stillwater to cover the prepayment on the assessments for Local Improvement No. 185. (all in favor) On motion of Councilman Roger Peterson, seconded by Councilwoman Bodlovick, a resolution was introduced "AWARDING THE CONTRACT FOR LOCAL IMPROVEMENT NO. 185 TO ARCON CONSTRUCTION FOR THE APPARENT LOW BID" = - AYES-- Councilwoman Bodlovick, Councilmen Harry Peterson, Roger Peterson, Powell and Mayor Junker. Nays - -None (see resolutions) MISCELLANEOUS 1. On motion of Councilwoman Bodlovick, seconded by Councilman Roger Peterson, a resolution was introduced "AUTHORIZING NO PARKING ON MAIN STREET BY THE NEW PARKING LOT" AYES -- Councilwoman Bodlovick, Councilmen Harry Peterson, Roger Peterson, Powell and Mayor Junker NAYS - -None (see resolutions) 2. On motion of Councilman Powell, seconded by Councilman Roger Peterson, the Council instructed the City Coordinator to investigate the cost and the response time and all pertinent information regarding Volunteer Firemen in the Metropolitan area where they do have volunteer departments at his convenience. (all in favor) 3. MR. MAGNUSON felt that the Council should not promise the people in the Industrial area that the assessments will be $6,000 per acre or assign a figure for any of these improvements. There is a new law whereby the City can assess or have an assessment hearing and if the property owners complain then the project would not go in. 4. Mr. Kriesel reminded the Council about a meeting with Lori Clayton at 4:30 P. M. Monday, November 3rd for the AFSCME contract negotiations. RESOLUTIONS The following resolutions were read and on roll call were unanimously adopted: 1. Award the Contract for Local Improfement No. 185 Arcon Construction 2. No Parking on Main Street by the New Parking Lot ADJOURNMENT -- On motion of Councilman Roger Peterson, seconded by Councilman Powell, the meeting adjourned at 5:101 Mayor r • 9 s •