Loading...
HomeMy WebLinkAbout2010-05-04 CC PacketREGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 1. Police Chief 2. Fire Chief CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE No public hearings 3. City Clerk 4. Community Dev. Director Downtown Refuse AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street May 4, 2010 4:30 P.M. AGENDA 7:00 P.M. AGENDA 5. City Engineer /PWD 6. City Attorney Problem Properties APPROVAL OF MINUTES - Possible approval of April 20, 2010 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 4:30 P.M. 7:00 P.M. 7. Finance Director Budget Calendar 8. City Administrator OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) 1. Resolution 2010 -67, directing payment of bills 2. Resolution 2010 -68, approving the 2010 Service Agreement for water monitoring with the Washington Conservation District 3. Resolution 2010 -69, approving the transfer of Contract from Tower Asphalt to Hardrives 2010 Street Improvement Project 4. Resolution 2010 -70, approving Joint Powers Agreement with the SW /WC Service Cooperative 5. Resolution 2010 -71, abating special assessments PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 6. Quotes on Cayuga 7. Possible approval of feasibility report and calling for hearing on 2010 Supplemental Street Improvements (Resolution — Roll Call). NEW BUSINESS 8. Possible approval of Special Events in Lowell Park a. Fire Muster— June 27th (NEW EVENT) — Minnesota Fire Engine Club b. Lost Dogs Concert — July 16th (NEW EVENT) — River Valley Christian Church c. Vintage Car Show — Wednesdays, June — August - Stillwater Chamber of Commerce PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Memo Community Development Department To: Mayor and City Council From: Michel Pogge, City Planner /j,' Date: Friday, April 30, 2010 Re: Downtown Business Refuse Questionnaire Message: Attached is a copy of the questionnaire staff is planning to ask both downtown property and business owners to complete related to trash pickup and dumpster enclosures in the downtown area. Post cards will be sent out asking people to go to a website and complete the survey on -line. Please look over the questions and let staff know if you have any additional questions or changes you would like made before the survey is mailed out. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge@ci.stillwater.mn.us Downtown Business Refuse Questionnaire This survey was developed to help guide the Stillwater City Council and City Staff in reviewing trash pickup and dumpster enclosures in the downtown area and gauge public options on the current state of refuse in the downtown area. This survey will take approximately 5 minutes to complete. Page 1 - Background Type of Business Retail Restaurant Office Other: How many times a week is your trashed picked up during the off season? How many times a week is your trashed picked up in the summer? Do you find this to be a sufficient number of times per week? Almost always Most weeks Some week Almost never Page 2 - Enclosures Do you feel the City should construct community dumpster enclosures in the downtown area? Yes, throughout the entire downtown area Yes, but only visible area (i.e. visible areas like Water Street but not in service alleys) No Other: Do you feel the City should require businesses to build dumpster enclosures for their own trash enclosures if they currently do not have one? Yes Only when they are completing a building addition or with a major building renovation Never Other: Do you feel there is a problem with trash dumpsters and /or enclosures downtown? Yes No If yes - "What do you feel the problem is ?" (Free text box) Page 3 - Pickup The City has talked about going to a single private trash hauler that would provide trash service in the downtown area similar to the residential areas in the City. The cost of the service would be billed directly by the provider to each business. Knowing this, would you support the City contracting with a single private trash hauler who would pick up ALL trash in the downtown area? Yes No Uncertain Other: If the City moved to a single private trash hauler, would you support daily pickup? Yes No Uncertain Other: Pape 4 - Comments Any other comments on downtown refuse? What is the one most important issue facing the City of Stillwater? Any other general comments you would like to share with the City? Page 5 - Demographics (All optional) Name of Business Phone number (needed if you want the City to follow -up on a concern /comment) Number of Employees Hours of Operation MONTHLY PUBLIC WORKS -APRIL 2010 ADMINISTRATION ACTIVITIES Working with Minnesota Zephyr and Washington County on removing /disposing train oil and antifreeze from the site; hired a consultant to investigate soils on Levy Project; Attended three meeting with MNOT regarding Mill and Overlay Project. Ongoing discussions with USACE on funding options and construction options for the Phase III Levy project. traffic committee meeting on April 13th, Cayuga boat activities including "dry docking ", environmental survey, and obtaining cleanup and demolition costs. STREETS ACTIVITIES Completed citywide street sweeping; began twice weekly downtown sweeping; began crosswalk, and stop bars striping (borrowing City of Bayport striper); completed crack sealing; completed repair potholes on major roads and now into neighborhood streets; flood cleanup; obtaining quotes for centerline striping; preparing list of streets for annual seal coating project SANITARY / STORM SEWER ACTIVITIES Routine lift station maintenance; completed spring jetting trouble sanitary sewer spots and cleaning sewers in the southeast area; moving onto other parts of the City along with wt well cleaning into the power failure at Nelson Still lift station; main seal failure of pump #2 at Nelson LS; stuck check valve Brick Lift Station; plugged pumps at Echo and Mary Knoll lift stations; inspected one clear water disconnect at the Lowell inn. Began storm repairs and replacement of inflow sewer castings. Working on sewer maintenance and emergency response policy. Sewer training for two employees; construction equipment and trenching competent person safety training (all employees) PARKS ACTIVITIES Aerated 8 ball fields and Lowell Park; fertilized 61 acres with both pre- emergent and non pre - emergent fertilizer; seeded Public works and Lily Lake ball fields and Lowell, flood cleanup of Lowell Park. Utilized STS for three days of buckthorn removal in Mulberry Ravine Park; all parks opened; sprinkler systems operating; began weekend duty for trash pickup and bathroom cleaning on April 17th; Portable bathrooms to be installed May 3rd; at Park Board meeting discussion on Lowell Park Improvements; obtained quotes for annual RPZ (backflow preventer) inspections reduced costs from previous year by $600. Repaired vandalized sink at Washington Park; ENGINEERING Opened bids and awarded contract for the 2010 Street Improvement Project; Prepared feasibility for 2010 Supplementary Street Improvement Project; conducted preconstruction meeting for 2010 Street Project and Washington Avenue; preconstruction open house for 2010 Street Project residents, April 29 ; continued street assessments for Pavement Management update ; Lake Hills Acres (Meisterling) sanitary sewer inspection; processed 12 Utility /Obstruction Permits; processed 5 Grading permits • Construction to begin on 2010 street project on Monday May 3 • Washington Avenue project scheduled to begin Monday may 13 • Contractor for the TH 95 project will back in the city on May 10 to complete remaining work on mill and overlay project. FORESTRY /LANDSCAPING /STREET LIGHTS/TRAFFIC CONTROL 7 street light outages reported to XCEL Energy;. XCEL Energy to begin downtown painting of light poles on May 3 Traffic signal bulbs replaced at Washington and TH 36 (Lights replaced with LED bulbs). MnDOT damaged street light wire south of Oasis, repaired by Xcel Energy April (03/28/10 thru 04/24/10) DESCRIPTION AI STREET NANCE Streets swept (MILES) Asphalt Mix (TONS) Creak Sealing (LBS) Street Grading (MILES) Streets Treated (MILES) Painting Crosswalks /Symbols (GAL) Trees removed (EA) trees Trimmed (EA) Trees installed (EA) Amount Hours Apr -10 209 34.85 3550 4 4 0 0 0 Apr -09 YTD 452 58.3 3550 8 4 0 0 0 0 267 Previous YTD Apr -10 206 129.5 5 3 0 38 58 0 Apr -09 293 466.75 0 24 0 0 0 0 0 YTD 348.5 543.5 129.5 10 3 0 66.5 216 0 Previous YTD 369 800.75 0 30 0 0 0 0 0 OW AND ICE; CONTROL Snow Removal (LOADS) Salt/ Sand Material (TONS) Plowed Streets (MILES) Snow Event (0 " -2 ") Snow Event (2'- 6 ") Snow Event (6" +) Snow Plow Complaints Snow Shoveling Snowplow Trails /Sidewalks Snowplow Parking Lots 0 0 0 0 0 0 0 NA 0 0 0 0 0 0 63 0 0 0 0 0 0 8 0 0 0 0 690 491 519 0 0 0 0 321.5 268 980.5 379.5 711.75 486 0 0 0 0 264.5 312 0 NS AND LIGHTING Traffic Control Repair (EA) Traffic Control Replaced (EA) Traffic Control Install (EA) Street Name Repair (EA) Street Name Repalced (EA) Street Name Install (EA) Street Light Out Calls (EA) Traffic signal repaired (Contract) 20 10 0 0 0 7 0 20 10 0 0 0 41 1 36 0 14.5 0 49 0 13.5 0 0 0 0 273.8 6 16.5 4 0 0 0 0 351.75 8 21.5 0 0 ITAIR SI R Lift Station Alarms (EA) Sanitary Sewer Televised (FT) Sanitary Sewer Cleaned (FT) Sanitary Sewer Manhole (EA) Manhole Castings Replaced (EA) Lift Station Repairs (EA) Sanitary Sewer Repaired (EA) Sewer Backup Complaints (EA) One Call Requests (ea) 0 900 27185 0 1 0 72 NA 0 900 27185 0 0 1 0 2 119 0 10 119.5 0 6 0 0 1 0 18.5 81 0 0 0 0 1 2 60 197.5 0 2 137.5 11 7 8 103.5 193 0 0 0 0 2 9 STORM SEWER ■ Storm sewer cleaned (FT) 0 0 N kti 0 0 21 12.5 storm sewer repaired (EA) 0 N 0 0 Storm sewer inspected (EA) 1 1 ? 8 0 8 0 Catchbasins inpsected (EA) 0 ` 0 0 Catchbasins cleaned (EA) 0 0 S 0 6 260 235.25 Manholes inspected (EA) 0 b 0 0 Manholes cleaned (EA) 0 a 0 0 Outfalls inspected (EA) 0 ■ 0 0 Outfall repaired (EA) 0 0 \ 0 4 6.5 9 PARKS Reservations (EA) Special Events (EA) Graffitti removed (EA) Vandalism repaired (EA) Mowing (ACRES) Bathroom maintenance (HRS) Trash & Debris Cleanup (HRS) Turf Maintenance (HRS) Ice rink maintnenance (HRS) Playground repair(EA) /inspect (HRS) Field Maintenance (HRS) 30 10 5 2 61 1 86 36 2 61 1 k 40 0 17.5 5 32 168 13 0 60 92 7 0 3 0 52 153 92.5 0 119 66 0 4.5 17.5 5 40 39 321 13 774.5 196.5 108 0 9 0 3 0 63 374 92.5 469.5 260 66 April 2010 2011 BUDGET CALENDAR Finance Department begins budget process by preparing projected wages and benefits and insurance costs for the upcoming fiscal budget year. April 20, 2010 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget and tax levy are considered and approved by Council. May 7, 2010 (Tentative) Council to set priorities for the 2011 budget May 7, 2010 Budget worksheets are distributed to Department Heads for completion May 28, 2010 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary budget information. June 14 through June 30, 2010 The City Administrator meets with Department Heads to review budget requests and makes recommendations regarding the budget. July 13, 2010 — August 31, 2010 — Dates to be approved at the May 4, 2010 meeting Council, during a budget workshop session, meets with the City Administrator and Department Heads to review the recommended budget requests. The following is a list of Tuesdays between July 13, 2010 and August 31, 2010: July 13, 2010 4:30 — to be determined July 20, 2010 4:30 — 6:00 pm July 27, 2010 4:30 — 6:00 pm (this night replaces the regularly scheduled meeting on August 3, 2009 - National Night Out) August 17, 2010 4:30 — 6:00 pm (this night is a regularly scheduled meeting) August 24, 2010 4:30 — to be determined August 31, 2010 4:30 — to be determined August 30 — August September 3, 2010 The Finance Department makes budget revisions and prepares the final proposed budget for future Council adoption. September 7, 2010 and September 14, 2010 (if needed) -dates to be approved at the May 4, 2010 meeting Council adopts the proposed budget, the proposed tax levy and sets the Truth -n- Taxation hearing dates. (Note: there are not many date options to choose from as the proposed budget and the proposed levy are due to the County Auditor by September 15). September 7, 2010 is a regularly scheduled meeting and September 14 is an `off week" Tuesday. Prior to September 15 The proposed budget, the proposed levy and the Truth -n- Taxation hearing dates MUST BE certified to the County Auditor no later than September 15, 2010. November 2010 The County to send out Truth -n- Taxation parcel specific notices (proposed budget). Last week in November 2010 (tentative) Notice of the Truth -n- Taxation public hearing date is published. Date of publication is dependent on the actual hearing dates. December 2010 (dates will be certified in September) Council to hold the Truth -n- Taxation public hearing and a continuation hearing (if needed) in December 2010. A presentation of the proposed budget is made by the City Administrator December 21, 2010 (date is tentative and will be certified in September) Council to adopt the final budget and the final tax levy. PRIOR to DECEMBER 30, 2010 The adopted budget and the adopted tax levy MUST BE certified to the County Auditor and the MN Department of Revenue by December 30, 2010. OPEN FORUM No comments were received. STAFF REPORTS f0! 11 CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 20, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 7 p.m. ROLL CALL Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES 7:00 P.M. Motion by Councilmember Cook, seconded by Councilmember Polehna, moved approval of the April 6, 2010, regular, recessed and executive session minutes. All in favor. Fire Chief Glaser reminded citizens that the spring burning restrictions are still in effect. He also noted that it was Severe Weather Awareness Week, with the tornado drills scheduled for April 22; he also reminded people that an all -clear siren is not sounded. He informed the Council that the City was rejected for the fire station grant, as well as a grant for the purchase of fire apparatus. Mayor Harycki asked about a problem with the siren on the South Hill and whether staff had looked at getting a siren for the downtown area. Police Chief Gannaway said he did look at a siren for the downtown, but it was City Council Meeting April 20, 2010 fairly expensive and other options are being explored. Chief Gannaway said the South Hill siren was just repaired the week prior to the Council meeting. City Clerk Ward reported the one newsletter for the year is at the printer's and should be going out to residents by the end of the following week. Community Development Director Turnblad noted that the parking ramp summer hours begin Saturday, May 1, at which time the fee for weekends (6 p.m. Friday evening) will be $5 per day, and continue through the end of October. Mr. Turnblad said Gartner Studios is going to be remodeling the former Reed's building and the remodeling of the facade will require scaffolding on Main and Chestnut streets. He said both the building owner and contractor are working with MnDOT and City engineering staff and that the City and MnDOT are requiring that the area must remain open to pedestrians at all times. He said he expects the exterior work will begin in about two weeks and be completed in two weeks. Councilmember Polehna said he had received complimentary remarks about Mr. Turnblad's efforts related to the parking ramp. Public Works Director Sanders noted that the mill and overlay project on Highway 95 in the downtown area started the week of the Council meeting. Once the work is completed in the downtown area, MnDOT will be doing some work on the project area north of Stillwater and that work on the area north of town is scheduled to begin about May 10, with all work scheduled to be completed by June 4. Mr. Sanders informed the Council that the Corps of Engineers has informed the City that there are some hazardous substances in the levee project area and the City is responsible for the cleanup or any mitigation efforts; and that has to be done prior to the Corps beginning its work. He said he had received a quote from a consultant to assist staff with identifying materials and what needs to be done, along with some possible funding options. He said the consultant is familiar with the area and has worked with the City in the past; he asked for approval to retain the consultant at a cost of $1,600. He said if the City doesn't want to do anything about the hazardous substances; the levee project is dead in the Corps mind. Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the $1,600 expenditure for the consultant's services. All in favor. Councilmember Polehna said he thought this issue had been dealt with previously. Mr. Sanders said he thought the Corps was going to be responsible for the cleanup and he was unaware of any past agreement that the City is responsible. City Administrator Hansen said the past three months have been one disappointment after another from the Corps and that things are not going well, suggesting that sometimes federal Page 2 of 9 City Council Meeting April 20, 2010 money is too expensive to accept. Mr. Hansen and Mr. Sanders said they are exploring options of things the City might be able to do on its own. Mr. Sanders noted the first round of street sweeping has been completed. Crosswalk stripping will begin and be completed before Memorial Day. He stated that crews are sealing cracks and patching potholes. Councilmember Roush informed Mr. Sanders that a gravel truck had dumped its contents the entire length of Eagle Ridge Trail. Finance Director Harrison said the 2011 budget calendar is very similar to last year's calendar. She stated she had listed several possible Tuesday nights for the workshop sessions. Ms. Harrison said the calendar would be firmed up at the next Council meeting. City Administrator Hansen noted that one of his duties is to invest City funds that are obligated but idle and in control of the City. He said it has been difficult to get any kind of yield at all on investments and that he has been buying government issues, which have a maximum yield curve in the 5 to 6 -year range. He said none of the products he has been buying last the 5 to 6 -year term; they all called early and generally are not lasting more than 6 months. He pointed out the City's investment policy, which he last asked the Council to update in 2008, has a clause that extended maturities may be utilized to take advantage of higher yields, but no more than 25% of the total investment should extend beyond 5 years, and in no circumstance should any extend beyond 10 years without Council approval. He asked the Council for approval to exceed the 25% maximum; he noted that while on paper it indicates the City is invested for 5 -6 years, in reality, the City is invested for six months. He also pointed out he is keeping the City plenty liquid so even if the City did go to term with those issues, the City would still be in good shape. Mr. Hansen said he buys those issues with the highest initial yield and the quickest step (to a higher interest). Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the authorization to exceed the 25% maximum. Mr. Hansen suggested putting a cap on the authorization until the end of this calendar year; Mr. Roush amended his motion to include a cap to the end of this calendar year. Councilmember Polehna seconded the motion. Councilmember Gag said he would like to read the previous discussion on this issues (February 2009) and likely would have some questions of Mr. Hansen and that he would be not comfortable with taking action at this point. Mayor Harycki agreed that he would not like to take action without some additional analysis and insight. Mayor Harycki noted that these are funds that are in escrow and can't be used for other purposes; Mr. Hansen said these are funds that are obligated, in Page 3 of 9 City Council Meeting April 20, 2010 essence already spent, but are spent over a period of time and can't be used for operational expenses. Councilmember Polehna expressed confidence in Mr. Hansen's recommendation. Councilmember Gag said he would just like to do a bit more investigation of the issue. Mayor Harycki said the investment policies were put together with a great deal of thought and have stood the test of time, and that he would be hesitant to amend the policies without more study. Mr. Hansen said two weeks would not make a difference and that he would send all Council members a copy of the present investment policy and answer individual questions. Councilmember Polehna withdrew his second. Motion died for lack of a second. CONSENT AGENDA 1. Resolution 2010 -61, directing payment of bills 2. Possible approval to purchase replacement/upgraded dive gear - Fire Department 3. Possible approval of temporary liquor license for Church of St. Michael 4. Possible approval of temporary liquor license of Stillwater Public Library Foundation Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the Consent Agenda as presented. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS No public hearings UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1017, an ordinance creating an overall enforcement strategy for the control and elimination of problem property City Attorney Magnuson noted there were many suggestions made during the first consideration of this ordinance. He said he had incorporated those suggestions to the extent possible and tightened up the language for the second reading of the ordinance. Some of the changes he highlighted, included: restating the purpose of the ordinance to be more direct and articulate about the action being taken under the police power; adding some things, including maintenance that lessens market value according to an Page 4 of 9 City Council Meeting April 20, 2010 appraiser, to the problem section; changing the language related to the timeframe for requiring a problem property license and adding a minimum license fee. Motion by Councilmember Roush, seconded by Councilmember Cook to adopt Ordinance 1017, an ordinance creating an overall enforcement strategy for the control and elimination of problem property. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Benchmarks City Administrator Hansen noted the information related to benchmarks is the outgrowth of the Mayor's ad hoc committee that looked at benchmarks and how Stillwater compares with other cities and with past years. Mr. Hansen's presentation highlighted the City's10 -year trends related to local government aid and general tax levy; general fund balance and general fund operating expenditures; legal debt margin and yearly bond ratings; property valuation (assessed and estimated); capital assets by function /program; and staffing levels. NEW BUSINESS Possible accepting of bids and awarding contract for 2010 Street Improvement Proiect (Resolution Public Works Director Sanders stated three bids were received for the annual street improvement project, with the low bid by Tower Asphalt for $1,271,295. It was noted that the low bid is about $175,000 below the engineer's estimate. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2010 -62, accepting bid and awarding contract for 2010 Street Improvement Project (Project 2010 -02). Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible ordering preparation of feasibility report for 2010 Supplementary Street Improvement (Resolution -Roll Call) Public Works Director Sanders said the good bid for the annual street improvement project will allow the addition of two streets, a mill and overlay project on Mulberry from 4 to Everett and a total reconstruction of Pine Tree Trail between Olive and Pine Street. Page 5 of 9 City Council Meeting April 20, 2010 Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2010 -63, ordering preparation of report for 2010 Supplementary Street Improvements (Project 2010 -07). Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval awarding contract for plans & specifications development for Ramp Security Camera System Community Development Director Turnblad explained that the Downtown Parking Commission is looking at the final system, the security system, for the parking ramp. He said initially it was expected that about $60,000 would come out of the Parking Enterprise Fund to pay for the system. He noted that 38 spots for cameras were hard wired during construction of the ramp. He said staff has looked at several different systems and it has become obvious expertise is required that is not available internally and the Parking Commission recommends that the City solicit requests for proposals to do the plans and specs for the camera security system. Three proposals were received, with the low bid from Paulson & Clark Engineering, Inc. He said the bid was to prepare plans and specs for a system that could accommodate up to 48 cameras, with 20 cameras installed initially. He said the Parking Commission is recommending that the bid for development of the plans and specs for the security system be awarded to Paulson & Clark. Councilmember Polehna suggested perhaps using a design /build method, rather than utilizing a consultant. Councilmember Gag said using a consultant provides the City with some needed protection. Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2010 -64, approving contract from Paulson & Clark Engineering, Inc. for security design service for Stillwater Parking Ramp Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Request for Exemption from 24 Hour On- Street Parking - Washington County Housing and Redevelopment Authority Police Chief Gannaway told the Council the Washington County Housing and Development Authority has requested an exemption from the 24 -hour on- street parking ordinance for a portion of West Orleans Street from about May 25 to July 15, during which time the HRA will be redoing the parking lot at the Ann Bodlovick Apartment property on West Orleans. Page 6 of 9 City Council Meeting April 20, 2010 Motion by Mayor Harrick, seconded by Councilmember Cook to approve the requested exemption. All in favor. Possible approval of transfer of tobacco licenses from Twin Cities Stores to Lucky's Station LLC, for businesses located at 103 Main Street and 1750 Greeley Street S. City Clerk Ward said an application has been received for the transfer of the tobacco licenses from the former Oasis Markets on Main Street and Greeley Street to Lucky's LLC. She noted approval should be contingent upon the filing of all required documents and approval by Police, Fire, Finance, and Inspection departments. Motion by Councilmember Roush, seconded by Councilmember Cook to adopt Resolution 2010 -65, approving transfer of ownership of the tobacco license from Twin Cities Stores, DBA: Oasis Markets to Lucky's LLC DBA: Lucky's Station. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible appointments to Downtown Parking, Planning, Human Rights and Parks commissions Clerk Ward reviewed the vacancies on the various commissions, applications received and the recommended appointments. She noted that the interview committee for the Parks and Recreation Commission would like to re- advertise the one vacancy as there currently is no representative from Ward 1 on that commission and that the position would be re- advertised targeting applicants from Ward 1. Motion Councilmember Gag, seconded by Councilmember Cook to adopt Resolution 2010- 66, approving appointments to Planning, Heritage Preservation, Downtown Parking and Human Rights Commissions., consisting of Eric Hansen and Aron Buchanan to Planning, Scott Zahren to Heritage Preservation Commission, David Junker and David Korte to Downtown Parking Commission, and Loretto VanGrasstek to Human Rights Commission.. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval for speed survev to MnDOT Public Works Director Sanders noted that some time ago the City asked MnDOT to conduct a speed study for all City streets. He said MnDOT responded that the City should reconsider the request. The Traffic Committee discussed the issue and agreed that no speed studies ought to be done on local streets but recommended that studies be conducted on County Road 12 (Myrtle Street) from Maryknoll to Eagle Ridge and Highway 95 both north and south of downtown. He said the Traffic Committee recommended that Highway 95 be considered due to the discrepancy in the speed limits approaching from the north; the Committee felt that one speed limit should be established for the entire zone. He said the Committee also felt that the speed limit Page 7 of 9 City Council Meeting April 20, 2010 should be lowered exiting downtown going south. He said for County Road 12 (Myrtle Street), the request would have to be made to the County to forward the request to MnDOT. The City would make a formal request to MnDOT for the speed study on Highway 95. Motion by Councilmember Roush, seconded by Councilmember Polehna authorizing staff to request the speed studies as recommended, noting there have been discussions for some time regarding Myrtle Street in the area in question. All in favor. Mayor Harycki asked how the Traffic Committee was working out. Mr. Sanders replied that he thought it was a knowledgeable committee, with an excellent resource in the person of Glen VanWormer, longtime traffic engineer, who has volunteers his time to the committee. COUNCIL REQUEST ITEMS Councilmember Cook asked about the Council retreat date. It was noted the date was tentatively set for May 7. Due to Councilmember Polehna's upcoming surgery, it was decided to schedule the retreat for Friday, May 14. Councilmember Roush asked for an update on a rain garden in dispute in the north part of Oak Glen. Public Works Director Sanders said that has been worked out by Engineer Kraftson; Mr. Sanders said Mr. Kraftson would contact Councilmember Roush with the information. Councilmember Gag said he and Mayor Harycki, along with City Administrator Hansen, attended a meeting with MnDOT, legislators and representatives from Washington County to discuss bridge issues. One of the action items from that meeting was to look into the formation of a coalition and that he and Jennifer Seversen, representing the Chamber, volunteered to work on that. Subsequent to the meeting, Councilmember Gag said he has met with Ms. Seversen and they had put together a formation of goals for a coalition and they are looking at a steering committee to put together a non - profit coalition. He said the intent of the non - profit coalition would be to have all the various entities interested in the bridge issue talking the same points. He asked the Council for approval to work with the steering committee to determine whether a non - profit organization makes sense. Motion by Councilmember Polehna, seconded by Mayor Harycki to approve moving forward with the steering committee. All in favor. Councilmember Gag asked about skate parks in people's backyards and whether that might come under the new nuisance regulations. He asked that staff look at what other cities do with the issue. Councilmember Polehna provided an update on the Yellow Ribbon Committee. He said a location for the 4 of July fireworks will be set aside for troops and families of Page 8 of 9 City Council Meeting April 20, 2010 ATTEST: returning veterans. He stated the Red Bulls will be the grand marshals for the Lumberjack Days parade. He said a picnic for the troops will take place August 15 at Big Marine Park Reserve; the picnic is being sponsored by the Washington County Coalition and donations of door prizes and prizes for children's games are welcome. He said the local organization is working closely with other community groups. Councilmember Roush said he is working with the Great Rivers Boy Scout District, along with another multi -city coalition, to provide a leading example of service organizations helping the troops. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Gag to adjourn at 8:40 p.m. All in favor. Diane F. Ward, City Clerk Ken Harycki, Mayor Resolution 2010 -61, directing payment of bills Resolution 2010 -62, accepting bid and awarding contract for 2010 Street Improvement Project (Project 2010 -02) Resolution 2010 -63, ordering preparation of report for 2010 Supplementary Street Improvements (Project 2010 -07) Resolution 2010 -64, approving contract from Paulson & Clark Engineering, Inc. for security design service for Stillwater Parking Ramp Resolution 2010 -65, approving transfer of ownership of the tobacco license from Twin Cities Stores, DBA: Oasis Markets to Lucky's LLC DBA: Lucky's Station. Resolution 2010 -66, approving appointments to Planning, Heritage Preservation, Downtown Parking and Human Rights Commissions Ordinance 1017, an ordinance creating an overall enforcement strategy for the control and elimination of problem property Page 9 of 9 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010-67 Ar1K4aintenance,|nc Action Rental, Inc. Amano McGann, Inc. Anytime Fitness Aramark Uniform Services Aspen Mills Associated Bag Company Batteries Plus Bradshaw Funeral Home Brock White Co. LLC Bryan Rock Products, Inc. Carquest Auto Parts City of St. PauI Clark, Luann Coca-Cola Bottling Company Comcast Cornerstone Land Surveying,lnc Creative Product Sourcing, Inc. - DARE Delta Dental Plan of Minnesota Diamonds on Main Emergency Automotive Technologies, Inc. Fire Marshall Assoc. MN Fire Safety U.S.A. Glewwe Doors Grafix Shoppe Grainger Great Northern Sound GS Direct, Inc. Haussner Plumbing, LLC Iceman Industries, Inc. ICMA Membership Renewals Kath Companies LT.G.Povver Lakeview Hospital League of Minnesota Cities League of MN Human Rights Commissions Loffler Companies, Inc. Lynn Peavy Company Magnuson Law Firm Menards Metro Fire Mobile Vision Mt Vernon Apartments MTI Distributing Clean up Property Concrete Safe & Vault, Parking Ramp Repair & Updates Refund of Fire Inspection Fee Mats, Mops & Uniforms Uniforms 55 Gallon Fiber Drums Batteries for Floor Scrubbers, Batteries Refund of Fire Inspection Fee Patching Detack Crafco Lime Equipment Repair Supplies Education Cleaning City Hall and Public Works Concession Supplies Cable Professional Service Dare Supplies Dental Cobra May 2010 Refund of Fire Inspection Fee Labor to Add Cover on 100 Amp Breaker Sw Fire Alarm Seminar Face Shields Door Rod Grafix for New Dodge Chargers Equipment Repair Supplies Refund of Fire Inspection Fee Office Supplies Repair plumbing leak Liquid Dust Control Membership Renewal July 2010-June 2011 Grease Kit Fuel Pump First aid and CPR training Safety & Loss Control Workshop Membership Dues 2010 Equipment Repair Supplies Professional Service Equipment Repair Supplies Tuff Shield Maintenance Contract 1/25/10 - 1/24/11 Refund of Fire Inspection Fee Oil & Filter 267.19 497.81 3,975.09 75.00 768.29 2,036.05 130.69 1,521.33 135.00 180.83 194.39 162.97 430.00 1,057.50 874.10 64.12 750.00 1,411.92 196.55 75.00 70.00 100.00 87.00 93.65 1,590.00 304.91 75.00 157.36 227.06 2,463.47 883.87 116.32 129.64 950.00 20.00 78.75 545.54 74.15 5,876.83 171.25 99.34 3,245.00 137.50 577.68 EXHIBIT " A" TO RESOLUTION #2010-67 Page 2 Office Depot OnSite Sanitation Post Board Quill Corporation Remax Riedel! Rkedond Community College Roberts Company, Inc. South Central College Sprint St. Croix Boat & Packet St Croix Vision Center St Croix Vision St. Croix Recreation Co. St. Joseph Equipment Stillwater Courier Stillwater Gazette Stillwater Motor Company Stillwater Rotary Club Streicher's Summit Fire Protection Sun Newspapers T.A. Schifsky & Sons, Inc. Tessman Seed Co. - St. Paul Tousley Ford Tuesday Morning Turnblad Bill UPS USA Mobility Wireless, Inc. UIAb|e Life VaIley Trophy Inc. Wal Mart Community Washington Conservation Distr Washington County Assessment & Taxation Washington County Property Records Wet Tek Yocum 011 Company Zee Medical Service LIBRARY ACP Direct Aramark Baker & Taylor Baker & Taylor 2 BBC Audiobooks Office Supplies Unit Rental Teddy Bear Park Event License Renewal Office Supplies Refund of Fire Inspection Fee Skates for Resale EMS Rescue School Service Pins 2010 MN State Fire School Cell Phones April Billing Refund of Fire Inspection Fee Strainer Bolt Switch Refund of Fire Inspection Fee Refund of Fire Inspection Fee Vehicle Repair 2008 Charger Membership Dues 2nd Qtr Training Equipment Annual Fire Sprinkler Inspection Publications Asphalt Seed and weed control Repairs Vehicles Refund of Fire Inspection Fee 21' Telescope Ladder for Parking Ramp Freight Return Buy.com Pagers Term Life Insurance Award Flame Acrylic Supplies lst Qtr BiIIing for Shared Educator Assessing Variance & Use Recordings Chemicals for Cooling Tower Unleaded Ear Plugs Supplies Towel & Rug Service Library Materials Books Replacement Case 241.44 67.33 540.00 185.80 105.00 106.10 180.00 183.90 90.00 76.88 48,017.07 75.00 28.86 55.16 75.00 112.50 41.38 182.50 48.08 335.00 170.75 483.40 9,687.79 1,210.94 75.00 159.62 21.05 49.64 382.32 52.37 64.03 500.00 6,109.00 190.00 291.34 3,633.00 63.64 104.70 95.24 1,342.46 18.16 10.59 EXHIBIT " A" TO RESOLUTION #2010-67 Page 3 BVV| Budget Lighting Cole Information Comcast Demco Gaylord Bros. Hazelden Hansen,Ann Master Mechanical Midwest Tape Nordstom, Gail Office of Enterprise Technology Security Response SELCO Simplex Grinnell Toshiba Trent,Sara Van Paper Washington County Library APRIL MANUALS Postmaster Postmaster Xce| ADDENDUM Ace Hardware Board of Water Commissioners Boyer Trucks Lauderdale Friends of Stiliwater Area Dog Park Loff|er Met Council Qwest Stiliwater Medical Group Sun Newspaper Verizon Xce| Books Lightbulbs Reference Books Telecommunications Small Equipment Processing Supplies Non Fiction Books Supplies Maintenance Contract Rental DVD's Professional Service Telephone Maintenance Contract Youth Services Manual Repair Maintenance Contract Professional Service Janitorial Supplies Qwest D08 Line, Deep Freeze Maintenance Utility BilIing Postage Newsletter Postage Electricity, Gas Supplies April 201OVVAC Repair 6106 Advance of Funds Already Available Network/ Computer Support April 2010 SAC Telephone Urine and Drug Screening Publication Cell Phones Electricity, Gas 13.63 744.77 363.95 49.90 31.55 182.47 36.01 27.84 941.25 24.14 195.00 328.48 155.67 10.62 399.50 49.52 116.64 443.70 1,113.80 2,493.52 1,185.13 28,080.23 19.19 6,138.00 5,116.62 500.00 33.75 13,513.50 379.68 71.00 103.68 1,768.83 24,906.11 TOTAL 197,877.87 EXHIBIT " A" TO RESOLUTION #2010 -67 Page 4 Adopted by the City Council this 4th Day of May, 2010 Larry Hansen From: Dave Magnuson [dtmagnuso nuannlawfinn.con] Sent: Saturday, May O1.2O1O1:O8PN1 To: Larry Hansen Subject: SW/WC Service Cooperative Larry, Z have reviewed the updated Joint Powers Agreement sent by the service cooperative on April 21st of this year. The purpose of the agreement is to allow a cooperative group of government agencies to act together to seek better rates and claim administration than each could achieve acting alone. The City has been a member to this pool for several years and the experience has saved money for the City and eased the burden that formally fell upon City staff to explain and administer our local group when we dealt directly with Blue Cross. The recent changes are not substantial and are in the nature of housekeeping. If anything, at least one change allows for the City to withdraw and seek separate bids for insurance and related services at any time that it would be more beneficial to the City. In my view, the new Agreement would be a proper item for consideration as part of the consent agenda. Dave, City Attorney David T. Magnuson Magnuson Law Firm 333 North Main Street, Suite 202 Stillwater, MN 55082 Phone (651) 439-9464 Fax /651\ 439-5641 Cell (651) 492-0997 OTMagnusnnPmagnusonIawfirm,com NOTICE: This message is covered by the Electronic Communications Privacy Act, Title 18, United States Code, §§ 2510-2521, This e-mail and any attached files are deemed privileged and confidential, and are intended solely for the use of the individual(s) or entity to whom this e-mail is addressed. If you are not one of the named recipient(s) or believe that you have received this message in error, please delete this document and notify the sender immediately. Any other use, re-creation, dissemination, forwarding or copying of this e-mail is strictly prohibited and may be unlawful. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. 1 ATTEST: Diane F. Ward, City Clerk RESOLUTION 2010-70 APPROVING JOINT POWERS AGREEMENT WITH SWANC SERVICE COOPERATIVE BE IT RESOLVED by the City Council of Stillwater, MN that the Joint Powers Agreement between the SW/WC Service Cooperative (Minnesota Service Cooperative. and the City of Stillwater, for approving Joint Powers Agreement for Group Employee Benefits and Other Financial and Risk Management Services, as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign the agreement. Adopted by the Stillwater City Council this 4 day of May 2010. Ken Harycki, Mayor April 21, 2010 Larry Hansen City Of Stillwater 216 No 4Th St Stillwater, MN 55082 Dear Group Leader, The Minnesota Service Cooperatives recently conducted a full review of the current Joint Powers Agreement for Group Employee Benefits and other Financial and Risk Management Services. Revisions of the current document were presented and approved by the CCOGA Executive Committee on March 11 the School Insurance Pool Advisory Committee on March 23 and the SW/WC Service Cooperative Board of Directors on March 24, 2010. Enclosed is a copy of the new joint powers agreement. We ask that you please sign both copies of the signature page and return to me. Once received, we will obtain signatures from our Board of Directors and return an original copy back to you for your files. Also enclosed is a mark-up copy of the previous agreement which outlines changes that were made. At this time, we would also like you to complete the enclosed Insurance Pool Group Contact Information Form, so we have the most current and updated information in our records. Please note the Primary Group Contact is considered the "group leader". Please complete this form and return to Bobbie Carmody via fax at 507/537-7327, email at bobbie.carmodygswsc.org, or mail to: SW/WC Service Cooperative, 1420 East College Drive, Marshall, MN 56258. Thank you for your assistance and please contact me with any questions, concerns, or comments. Sincerely, Doug Deragisch, irector of "sk Management SW/WC Service Cooperative Enclosure 'J110 1 11„. 1111 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 ! 1 ! 1 1 1111111 2 1111111 11 11111111 11 1111 1 11 1 11 1 1 1 1 1 1 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 ,1 11 ,1 11 ,1 11 ,1 11 ,1 11 ,1 11 ,1 11 1 1 1 1 1 1 1 11 1 11 1 11 1 1 1 1 1 1 1 11 1 11 1 1 1 1 1 1 1 1 1111111 11 Division of Risk Management 1420 East College Drive Marshall, MN 56258 Phone 507-537-2247 Fax 507/537-7327 CLIFF CARMODY EXECUTIVE DIRECTOR WEBSITE: www.swsc.org Offices in Marshall, Pipestone, '1/inclont and Montevideo Ach This Joint Powers Agreement, hereinafter referred to as H"Agreement, n" is made between Participant Member — and other Participant Members as are now or may hereafter become parties to this Agreement, and the — hereinafter called the 090299 JOINT POWERS AGREEMENT FOR GROUP EMPLOYEE BENEFITS AND OTHER FINANCIAL AND RISK MANAGEMENT SERVICES RECITALS Whereas, Minn Stat 471.59, Subds. 1 and 4-010, authorizes two or more govemmental units to exercise jointly or cooperatively powers which they possess in common, and Whcrcas, Minn. Stat. Whereas, Minn Stat 123A.21, establishes service cooperatives, the purpose of which among other things, is to assist participating governmental units in meeting certain specific needs which can most advantageously be met on a regional basis, and Whereas, the Participant Members wish to authorize the SC Board of Directors to act as a joint board for the purpose of exercising certain powers as set forth in this Agreement, and Whereas, the Participant Members acknowledge that the Board of Directors of the SC is representative of the parties to this Agreement; NOW THEREFORE, the parties hereto agree as follows: SECTION 1 PURPOSE, INTENT AND OBJECTIVE 1.1 Purpose. Under the provisions of Minnesota law, governmental units may enter into contracts „„-; - ; ; ; :*- s I . 41 - Group Employee Benefits for their employees and to obtain Other Financial and Risk Management Services deemed necessary or beneficial for their operation. Under the provisions of Minn. Stat. 471.59, two or more governmental units (including, but not limited to, school districts, counties, towns, other governmental agencies and service cooperatives) may agree to exercise jointly or cooperatively powers which they possess in common. The purpose of this Agreement is to authorize the Board to exercise the common powers of the participating governmental units in connection with certain matters pertaining to the administration and funding of Group Employee Benefits and the provisions of Other Financial and Risk Management Services, all as described herein. It is not the purpose of this Agreement to transfer to the Board the authority to execute contracts on behalf of Participants, or to in any manner become involved in any collective bargaining process. 1.2 Compliance with Applicable Laws. It is the parties!: intent to comply with the applicable statutory requirements pertaining to requests for proposals for group insurance, self- insurance, COBRA and its Minnesota extensions, service cooperatives, and all other applicable federal and state statutes. Pursuant to the laws governing service cooperatives, it is also intended that nonprofit non-governmental units be allowed to participate as Associate Members in the Group Employee Benefits and Other Financial and Risk Management Services made available pursuant to this Agreement, although it is not intended that such nonprofit, non- govemmental units exercise any of the powers or authorities exclusively delegated to governmental units described in Minn. Stat. 471.59 Subd. 1. SECTION 2 DEFINITIONS 2.1 2.1 Advisory Committee(s) means committees appointed by the Board in accordance with Section 4.8 of this Agreement which are representative of the Participants as deemed appropriate by the Board for the purpose of recommending policies, procedures and actions to the Board. 2.2 2.2 Agreement means this Joint Powers Agreement as the same may be amended from time to time. This document, and all other documents in the same form executed (or deemed executed as provided in Section 9 of this Agreement) by SC and other Participant Members, all as amended from time to time, shall together constitute a single Agreement. 2.3 2.3 Associate Member means any nonprofit or non-governmental entity which participates in any of the Group Employee Benefits or Other Financial and Risk Management Services made available to Associate Members by the Board, and agrees in writing to be bound by the terms of this Agreement other than those terms explicitly applicable only to Participant Members (or is deemed to have so agreed as provided in Section 9 of this Agreement). 2 4 2.4 Board or Joint Powers Governing Board means the SC Board of Directors acting as the joint board authorized to exercise certain powers of the Participant Members, as permitted by Minn. Stat. 471.59, Subd. 2/ and as set forth in this Agreement. Other Financial and Risk Management Services. 2 ,_6 2.5 CBA means collective bargaining agreement. 2,7 2.6 CBA Employee Benefits means employee welfare and retirement benefits made available by the Board from time to time for adoption by a Participant pursuant to the terms of a CBA, and may include, but shall not be limited to health benefits coverage, wellness and employee assistance programs, life insurance, disability income protection, dental insurance, flexible spending programs, retirement programs and long term care insurance. In no event shall any Discretionary Employee Benefits be considered CBA Employee Benefits unless and until they become part of a collective bargaining agreement between a union and a Participant. 2.8 2.7 Discretionary Employee Benefits means employee welfare and retirement benefits made available by the Board from time to time for adoption by a Participant, exclusive of any CBA Employee Benefits, and may include, but shall not be limited to health benefits coverage, wellness and employee assistance programs, life insurance, disability income protection, dental insurance, flexible spending programs, retirement programs and long term care insurance. Discretionary Employee Benefits may be terminated or reduced by the Board at ee it a d a d d vide N any time. In the event any Discretionary Employee Benefit is terminated by the Board but continued by one or more Participants, the provision of such Discretionary Employee Benefit shall become the sole responsibility of such Participants. 2.9 2.8 Group Contract shall mean an agreement for the rendering of services by and between a Participant and a Provider of such services. In connection with the self-insurance of employee health benefits, such an agreement may also mean a Participantl_is agreement to participate in a program of self-insurance. 2,10 2.9 Group Employee Benefits shall mean CBA Employee Benefits and Discretionary Employee Benefits. 2.11 2.10 Other Financial and Risk Management Services may but shall not be limited to, technical advice regarding borrowing programs, contracted legal services, property/casualty safety group protection, personal property and casualty protection, student accident, coverage, and other services as made available by Group Contract for Participants from time to time by the Board. 2A2 - ; • • • • • e - " " "me : ".■■ Z". wow Employee Benefits or Other Financial and Risk Management Services. 2.14 2.12 Participant means both Participant Members and Associate Members. It does not refer to individual employees obtaining insurance or other benefit coverage pursuant to a plan offered by a Participant which is funded or administered in whole or in part pursuant to this Agreement. 2.15 2.13 Participant Member means any governmental unit as defined in Minn. Stat. 471.59 which is accepted for participation in this Agreement by the Board, certifies that its employee benefit plans qualify as H_" governmental plansn_" that are exempt from application of the Employee Retirement Income Security Act of 1974, as amended KERISAO, and agrees in writing to be bound by the terms of this Agreement (or is deemed to have so agreed as provided in Section 9 of this Agreement). 2.16 2.14 Pool means the collective group of Participants in a given program of Group Employee Benefits or Other Financial and Risk Management Services, as the context shall require. Absent an agreement expressly to the contrary, a separate Pool shall exist for each such program and a separate Group Contract shall exist between the Provider and each Participant for the rendering of services or benefits for which such Pool is formed. 2.15 2.15 Program Funds means any monies, reserves, excesses or other amounts, whether acquired through contributions, payments, discounts, dividends, refunds, credits, reserves, savings, interest or otherwise, that are held and administered in accordance with Section 6 of this Agreement. 090299 2.16 2.16 Provider means the person, insurance carrier, third party administrator, or other entity which is selected by the Board, in its discretion, to provide Participants with Group Employee Benefits or Other Financial and Risk Management Services or, as in the case of self - insured health benefits, to provide administrative or other services in connection with such Benefits or Services. 2.17 SC means the Service Cooperative, . governmental agency and public corporation, whose existence is authorized by Minn. Stat. 123A.21. SECTION 3 JOINT POWERS GOVERNING BOARD 3.1 3.1 Board Membership. The SC Board of Directors, when exercising the joint powers authorized by this Agreement, will also serve as the Board referred to in this Agreement. The Board will be elected pursuant to the Bylaws of the SC. As appropriate, the Board may designate one or more representatives to act on its behalf. 3.2 3.2 Upon Dissolution of SC. In the event that the SC is dissolved, the Board shall continue to exist and its members shall be elected solely from the governing bodies of the Participant Members to this Agreement in a manner consistent with the provisions of the Joint Powers Act, Minn. Stat. 471.59, Subd.2. Any administrative services provided by the SC prior to its dissolution shall be provided thereafter as determined by the Board in its discretion. 3.3 3.3 Acknowledgment by Associate Members. Associate Members acknowledge that Minn. Stat. 471.59 does not authorize their participation in a Joint Powers Agreement, even though Minn. Stat. 123A.21, Subd.31 authorizes nonprofit, non-governmental organizations to participate in Group Employee Benefits, Other Financial and Risk Management Services, and other programs made available from time to time by service cooperatives. By participating in any such program made available by the SC, such non-governmental Associate Members agree to be bound by the terms of this Agreement (other than those terms explicitly applicable only to Participant Members) and that the Board is representative of their interests. SECTION 4 RIGHTS AND RESPONSIBILITIES OF THE BOARD 4.1 Authorized Powers. Pursuant to Minn. Stat. 471.59, Subd. 2, in addition to any other powers specifically delegated to the Board by this Agreement, the Board is hereby authorized to: 4.2 090 (a) establish, procure and administer Group Employee Benefits and Other Financial and Risk Management Services; (b) define and clarify requests for proposals, rights and responsibilities, length of contract, premium or contribution rates and other costs, termination guidelines, the relative liability of the parties, and the method(s) by which parties to this Agreement shall exercise their common powers; and (c) receive, collect, hold, invest, expend and disburse Program Funds in connection with the exercise of its powers under this Agreement. Group Employee Benefits. 4.2.1 4.2.1 CBA Employee Benefits. The Board may from time to time make 5 employee welfare and retirement benefits available for adoption by Participants pursuant to a CBA. The Board may arrange alternative financing arrangements respecting such benefits, and may administer or arrange for the administration of such benefits. Any employee or collective bargaining representative notification of alternative financing arrangements shall be the responsibility of the Participant. The Group Contract for the provision of such benefits shall be between the Participant and the Provider. Pursuant to Minn. Stat. 471.6161, Subd.5, the Board has no authority nor authorization to change a policy or benefit respecting a Participantl!s CBA Employee Benefits in a manner that would reduce the aggregate value of such benefits. 4.2.2 1.2.2 Discretionary Employee Benefits. The Board may from time to time make available for adoption by Participants Discretionary Employee Benefits. The Board may arrange alternative financing arrangements respecting such benefits, and may administer or arrange for the administration of such benefits. The Group Contract for the provision of such benefits shall be between the Participant and the Provider. Notwithstanding that a Group Contract for Discretionary Employee Benefits be between a Participant and a Provider, the Board, upon reasonable notice to Participants, may prospectively amend, reduce or terminate any such Discretionary Employee Benefits in its sole and absolute discretion. 4.2.3 Reserves. The Board shall from time to time determine the minimum amount of funds needed for purposes of risk management and rate stabilization. Any such funds shall be held and used in accordance with, and subject to the limitations set forth in, Section 6. 4.2.4 Self of Health Benefits. In accordance with Minn. Stat. 471.617, Group Employee Benefits that are employee health benefits may be self-insured. A self- insurance Pool made available by the Board shall be a pool established and operated by the Board, or by the Board and one or more other joint powers governing boards governed by Minn. Stat. 471.59 or service cooperatives governed by Minn. Stat. 123A.21. 4.3 Other Financial and Risk Management Services. The Board may make available Other Financial and Risk Management Services for electing Participants and may administer, or arrange for the administration of such services. The Board will determine the most cost-effective and appropriate manner in which to deliver Other Financial and Risk Management Services and the service fees and other costs pertaining to the same. 44 • : Carrier Contracts. The Board, alone or in collaboration with other governmental units, whether acting alone or jointly, including other service cooperatives, may negotiate Operating Agr ccmcnts Carrier Contracts for the benefit of the SC and each of the Participants with respect to any Group Employee Benefit or Other Financial and Risk Management Service. Such Operating may establish, among other things: (a) the terms and conditions for any program, (b) premium or contribution rates and other costs, (c) funding arrangements, (4) (d) administrative arrangements, including the extent to which the SC shall provide administrative services, Cs) (c) the applicable responsibilities of the Board, and (D (0 the amount of service fees payable to the SC. The Operating AgrcementCarrier Contract is a proprietary document between the Service Cooperative and the provider. However, at the request of any Participant, the Board may provide that Participant with any information regarding the applicable Operating AgrccmcntCarrier Contract that is reasonably necessary for the Participant to understand its rights and obligations thereunder. 4.5 SC Service Fees. The SC mayshall be paid a service fee in consideration for services rendered pursuant to this Agreement and any Operating Agreements. - t The amount and source of such service fee shall be established from time to time by the Provider and the SC and shall be approved by the Board. Such service fee may include, but shall not be limited to, a percentage of premiums collected from Participants for the payment of Group Employee Benefits, a fixed fee per contract per month paid by each Participant, or such other arrangements approved from time to time by the Board. At the time a Participant elects to participate in any of the Group Employee Benefits made available by the Board, the Participant shall, by execution of this Agreement (or by the deemed execution of this Agreement as provided in Section 9), be deemed to have acknowledged and agreed to the amount of such service fee as set forth in Addendum A attached hereto (as in effect from time to time), and the_source of its payment, including any part thereof derived from discounts, refunds, dividends, 'Hand similar revenues. Services fees payable with respect to Other Financial and Risk Management Services shall be established and disclosed from time to time as determined by the Board. Participants shall be given advance notice of any change in Addendum A.service fees - • • • • en t.•• t.• • " • s • - - in VI • ti • 6 •• 4 •• • IC BIG. upon individua embers. 4.6---4_7_Service Providers. 09029g 7 • - - • *tit • 0 • 00 • 11 ill" 1" t "• I • • II LflI t • - • os 4.7.1 4.6.1 Selection. The Participants hereby delegate to the Board the right to select the Providers for Group Employee Benefits and Other Financial and Risk Management Services. 4.7.2 /1.6.2 Governmental Unit Bidding and Contracting Laws. As applicable, the Board shall comply with all state and federal laws relating to requests for proposals, review of proposals, length of Group Contract rules, and other laws and regulations relating to contracting for Group Employee Benefits and Other Financial and Risk Management Services. 4.7.3 4.6.3 Service Provider Rate Increases. The Board will annually review renewal information as presented by Providers, make recommendations and determine if requests for proposals are necessary. Rate renewals for group insurance will be determined on the basis of the aggregate change of premiums. 4.8 4.7 Premiums and/or Contract Charges. To the extent not established by the applicable •.- . .., • - .••- I # t or in any other manner prescribed by this Agreement, premiums and/or contract charges shall be determined by the Board in its discretion; provided, however, that in accordance with Section 6.5, no retroactive assessment may be made without the consent of the affected Participants. 4.9 4.8 Advisory Committee(s). The Board may, but is not required to, appoint one or more advisory committees. The purpose of any such committee may include, without limitation, the receipt and processing of information relating to group employee benefits, and the future direction of such benefits as well as other programs and services. The Board shall consider, but is not required to adopt, advisory committee recommendations and proposals. Labor representation, when appropriate, on any advisory committee formed by the Board shall be, • , as is reasonably possible, representative of the bargaining representatives of individuals covered in the relevant Pool. Notwithstanding anything to the contrary in this Section 4.8, the SC shall create a labor-management committee to advise it on certain matters as required by Minn. Stat. 123A.25. 4.10 4.9 Authority of Board. The Board, with due consideration given to recommendations submitted by any advisory committee which may be established, shall, unless otherwise expressly agreed, retain final authority in all matters relative to this Agreement and to the Group Employee Benefits and Other Financial and Risk Management Services subject to this Agreement; provided, however, that nothing in this Agreement shall permit the Board to enter into a Group Contract on behalf of a Participant, and that, subject to any applicable notice rules, nothing in this Agreement shall prevent a Participant from withdrawing from this Agreement, any Group Employee Benefit, or any Other Financial and Risk Management Service. 4.11 1.10 Liability Limited. The Board, its authorized representatives, employees and designees shall have no duty or liability to any of the Participants or Providers with respect to the fees, premium and/or contract charges, offers, acceptances or binders of coverage, cancellation notices, or other matters relating to a Participants subscribers, all of which shall be the responsibility of the Participant. The Board, its authorized representatives, employees and designees, and each Participant shall have no duty or liability due to negligence of other Participants and Providers. When it is not exercising the joint powers authorized by this Agreement (and therefore not acting as the Board), the SC Board of Directors shall have no duty or obligation whatsoever to act for the benefit of Participants (as Participants). 4.12 1.11 Withdrawal by Board. The undertakings for the provision of Group Employee Benefits in this Agreement may be terminated by the Board or the SC (as applicable) at any time. SECTION 5 8 5.1 5.1 Enrollment and Renewal. Participants may elect whether to participate in any Group Employee Benefit and any Other Financial and Risk Management Service made available by the Board. If a Participant elects to participate in a Group Employee Benefit or Other Financial or Risk Management Service, the Participant must execute any applicable Group Contract, Group Contract amendment, enrollment and renewal documents directly with the Provider. 5.2 5.2 Participants to Furnish Data. Each Participant agrees to furnish all reasonably necessary employee data directly to the SC or its designee. 5.3 5.3 Remittance of Premiums and Contract Charges. The Participant shall remit premiums and/or contract charges in the time and manner as from time to time determined by the Board. 5.4 5.4 CBA Employee Benefits. Each Participant that participates in CBA Employee Benefits shall be solely responsible for the collective bargaining of such benefits, and for providing any notices regarding CBA Employee Benefits, including, without limitation, the obligation to notify certain representatives regarding the adoption of a self-insured health benefit plan set forth in Minn. Stat. 471.617, Subd.4. 5 5.5 Participant Withdrawal. 5.5.1 5.5.1 Voluntary Withdrawal. At any time during a year, (but at least three (3) months prior to renewal), a Participant may terminate its participation in this Agreement or in a Pool upon ninety (90) days written notice to the Board and to all Providers of programs in which it participates. ithdrawal Relating to Participant Rate Solicitation. s olicits nrnririk indfnpndPnhIv Afth1I , I Participant • „ eqriaStenr weemrit; dard 'retains '-• Participant has withdrawn , from appropria shall be rIP's*1 erfr, rs? •-!-fr. 4.re Otr orni 'e.:.it t' , ,,, i % 416 ors i n T ),4. .- - : : :,.; - :: - , : - .::- .;.: ' • - ; z. : ; . ; .- : : . z.,.. - :. - ..t, ; :. : .. . - : 7 . - - . ; :+7 ■ : . :m. ' 4 " ,...., e; - , .In - ,'Z'Si tin elf di;.-vel .. . ' •-;.' - ; proposal of an nd re ar Legg of how 1 ji 090299 RIGHTS AND RESPONSIBILITIES OF PARTICIPANTS 15A 5.5.4 Withdrawal at Annual Renewal. If a material change in any 5.5.3 Withdrawal Relating to Dual Offering. If a Participant offers Group Employee Benefits through an additional or different plan which, in the discretion of the Board, are considered to be substantially similar to those provided by a Pool in which the Participant participates, then the Board retains the right to deem that such Participant has withdrawn from the Pool. 9 term or condition of a Group Employee Benefit or Other Financial or Risk Management Service in which a Participant participates is proposed to commence as of the ParticipanC_s annual renewal date, the Participant may withdraw from the applicable Pool as of the renewal date, provided the Participant gives advance written notice of its intent to - withdraw promptly (within 30 days) after receiving notice of the material change, even if such notice is given less than -1-20 tslaysfive (5) months in advance of the renewal date. 5.6 Effect of Participant Withdrawal. Upon a Participants withdrawal or deemed withdrawal from this Agreement or from a Pool, the following rules shall apply: 5.6.1 5.6.1 Withdrawal from this Agreement. Upon its withdrawal from this Agreement, a Participant shall be deemed to have withdrawn from all Pools maintained under this Agreement in which the Participant is participating at the time of such withdrawal. If a Participant no longer participates in any Pool, the Participant shall be deemed to have withdrawn from this Agreement, as well as from the applicable Pool(s). . 5.6.2 5.6.2 Withdrawal from a Pool. Withdrawal by a Participant from any Pool shall not affect the Participantl's participation in any other Pool. 5.6.3 5.6.3 Program Funds. No Program Funds or any other amounts that may, in any way, be attributable to a Participants participation in a Pool shall be returned to the Participant in the event such Participants participation in a Pool ends prior to the Pooll'_s termination. 5,6.4 5.6.1 Future Participation Limited. If a Participant withdraws or is deemed by the Board to have withdrawn from a Pool, such Participant participation in such Pool shall be prohibited for a period of twenty four (2ltwelve (12) months from the date of such withdrawal or deemed withdrawal. If a Participant withdraws or is deemed by the Board to have withdrawn from this Agreement, such Participang_s participation in this Agreement (and any Pool offered hereunder) shall be prohibited for a period of twcwity four (2ltwelve (12) months from the date of such withdrawal or deemed withdrawal. SECTION 6 PROGRAM FUNDS ADMINISTRATION 6.1 6.1 Program Funds. It is understood and agreed that, in connection with the Group Employee Benefits and Other Financial and Risk Management Services made available pursuant to this Agreement, the Board may acquire Program Funds. The Board may, in its discretion, establish and maintain separate accounts for specified portions of the Program Funds, and may designate specific purposes, such as the payment and financing of Group Employee Benefits or the stabilization of the cost of such benefits, for which the amounts credited to such account shall be used, but it shall not be required to do so. 41.11t•111 till 1 Of • • ;$ Program Funds shall be used solely for the purposes of providing Group Employee Benefits and Other Financial and Risk Management Services, providing related services, defraying the reasonable expenses of administering such benefits and services, and, if the Board determines 10 that such use would either directly or indirectly benefit Participants (e.g., by spreading risk, achieving economies of scale, generating revenues or enhancing the Boardl!s ability to negotiate with Providers as a result of the Boards visibility, presence in the marketplace or enhanced expertise), establishing, providing and administering similar benefits and services offered by the joint action of other governmental units. Program Funds shall not inure to the benefit of the Board; this prohibition shall not, however, prohibit the payment of service fees to an SC as provided below. Subject to the foregoing, the Board, in its sole discretion, shall determine the management and disposition of the Program Funds. The Board may consider Advisory Committee recommendations regarding the use of Program Funds before any determinations are made. The following are examples of purposes for which the Board may use and apply Program Funds. () (a) to negotiate the purchase of, administer, provide and maintain (either directly or through the purchase of insurance, or both) Group Employee Benefits (including, but not limited to programs related to the purpose for which the Fund was created, such as, for example, in the case of a Health Pool, an Employee Assistance Program (EAP) and Wellness Program) and Other Financial and Risk Management Services; (1?) (b) to pay or provide for the payment of reasonable and necessary expenses of administering Group Employee Benefits and Other Financial and Risk Management Services including, without limitation, all expenses which may be incurred in connection with the establishment and administration of Pools, the employment of administrative, legal, accounting, other expert and clerical assistance, the leasing of such premises and the purchase of lease materials, supplies, equipment, and liability and property insurance; (c) to establish and accumulate funds deemed adequate by the Board to carry out the purposes of the Pools, for example, for purposes of rate stability and risk reserve; (4) (d) to pay any federal, state or local income, employment, death or other tax which may be properly imposed on or levied against Group Employee Benefit, Other Financial and Risk Management Service, a Pool, or on benefits paid therefrom; (c) to pay for any bond and to pay the premiums on any insurance purchased by a Pool, including, but not limited to liability insurance, l'Istop loss" insurance and other insurance intended to pay directly or indirectly the benefits established with respect to a Pool; and (f) to pay the SC any service fee payable to it pursuant to, or authorized pursuant to, this Agreement. 63 6.3 Investment of Program Funds. Program Funds shall be held and invested in a manner that is consistent with any applicable legal requirements regarding the holding and investment of funds by the Participant Members who are governmental units within the meaning of Minn. Stat. 471.59. 6A 6.4 Withdrawal of Participant. In the event of the withdrawal of a Participant prior to the termination of this Agreement or of a Pool, Program Funds attributable to contributions of such Participant shall not be returned to such Participant. 6.5 6.5 Termination of Pool. In the event of termination of a Pool, any portion of the Program Funds that has been designated for use solely in connection with the terminating Pool, and any other portion allocated to the terminating Pool by the Board in its sole discretion, shall be distributed to the Pool Participants in a manner to be determined by the Board, which may include the following: Cal payment of benefits to or on behalf of enrolled employees with respect to claims arising prior to such termination; (b) provision of similar benefits for such employees; C9.1 termination; payment of reasonable and necessary expenses incurred in such Lci). (d) payment of taxes; and Le (c) cash payments to Participant Members according to a formula established by the Board. Upon such termination, the Board shall continue to serve for such period of time and to the extent necessary to carry out the directions of the preceding sentence. The Participants who receive such distributions shall be solely responsible for determining whether, and to what extent, any amounts they receive will be distributed to individuals who were covered by benefit programs provided by the terminating Pool. 6.6 Funding of Risk. Premiums may be adjusted, but no retroactive assessment shall be made without consent and agreement by the affected Participants. Subject to their obligation to provide accurate information regarding the individuals who will receive benefits from a Pool, no Participant or its employees shall bear any financial risk other than the agreed upon premium. SECTION 7 LENGTH OF AGREEMENT AND TERMINATION Pursuant to Minn. Stat. 471.59, Subd. 4, but subject to the provisions herein relating to Participant withdrawal, this Agreement shall be ongoing. Any Participant to this Agreement holds the Board and its employees and kits designees, and the SC and its board, employees and designees, harmless from any and all causes of action arising at law or in equity unless such action shall arise from its or their gross negligence and is permitted, SECTION 8 LIABILITY OF PARTIES after application of all doctrines and statues respecting immunity, by applicable law. The parties agree to waive any rights to litigation from any dispute arising out of this Agreement unless such action is the result of intentional wrongdoing. All benefits hereunder are the sole responsibility of the Provider(s) and the Participants, and shall not be the responsibility of the Board or the SC. Any governmental unit, and any nonprofit or non-governmental entity, which participates in any of the Group Employee Benefits or Other Financial and Risk Management Services and remits premium and/or contract charges in accordance with this Agreement, shall be deemed to have approved this Agreement and, in the case of an eligible governmental unit, to have executed this Agreement by its duly authorized officers, and shall be bound by the terms and conditions of this Agreement to the same extent as if such formal approval had been obtained and such execution had occurred. 11 Al -ILI • _I " _ • _ . A u. 2006, shall become part o _ " I 1 SIj1. Si 1. • 01 1 IP I ' - 1 7 1 • $ I Contract. five months prior o the end of e C 'c - 1k lee 7 11 • 01 0 Hji' $1.0 • 1. e e - data no e 'thstanding AGREEMENT BY PARTICIPATION he Join SECTION 10 SOLICITATION OF BIDS • $ ' - Powers Agreement. Coo erative Health Insur. ce Poo era v SECTION 9 Cooperative coverage for a period of up to one year. a v eec 13 and obtain health i s w he provisions of Minn. Stat. 13.203. c t bids and other ance covera e • o gJn Service Memo To: Mayor and City Council From: Sharon Harrison Finance Director Date: 5/4/2010 Re: Abatement Request BACKGROUND Payments were received by the city for payable 2010 special assessment for PID #'s: 20.030.20.13.0003, 32.030.20.24.0053, 33.030.20.34,0020, 30.030.20.33.0106, 30.030.20.33.0100, 28.030.20.33.0091, 21.030.20.24.0031, 33.030.20.31.0058, 28.030.20.42.0042, 28.030.20.42.0160. 28.030.20.42.0090, 29.030.20.32.0050, 28.030.20.31.0091, 33.030.20.34.0074, and 34.030.20.23.0089 All payments were received in full by the city and therefore need to be abated off the property taxes for payable 2010. RECOMMENDATION Staff recommends abating the assessments from the property taxes for the payable year 2010 for PID#'s 20.030.20.13.0003, 32.030.20.24.0053, 33.030.20.34.0020, 30.030.20.33.0106, 30.030.20.33.0100, 28.030.20.33.0091, 21.030.20.24.0031, 33.030.20.31.0058, 28.030.20.42.0042, 28.030.20.42.0160, 28.030.20.42.0090, 29.030.20.32.0050, 28.030.20.31.0091, 33.030.20.34.0074, and 34.030.20.23.0089. ACTION REQUIRED THE BIRTHPLACE OF MINNESOTA If council agrees with staff's recommendation, Council needs to pass a resolution abating the special assessments. 1 CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci,stillwater.mn.us WHEREAS, the following parcels were inadvertently assessed and certified to Washington County: 20.030.20.13.0003 - $665.75 33.030.20.34.0020 - $122.89 30.030.20.33.0100 - $1762.21 21.030.20.24.0031 - $1670.08 28.030.20.42.0042 - $106.07 28.030.20.42.0090 - $454.60 28.030.20.31.0091 - $891.11 34.030.20.23.0089 - $5764.70 RESOLUTION 2010-71 ABATING SPECIAL ASSESSMENTS 32.030.20.24.0053 - $54.41 30.030.20.33.0106 - $1762.21 28.030.20.33.0091 - $77.97 33.030.20.31.0058 - $1116.60 28.030.20.42.0160 - $103.32 29.030.20.32.0050 - $665.75 33.030.20.34.0074 — $291.26 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessment, as stated above is hereby abated. Adopted by the City Council this 4th day of May, 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Worksheot# County of WASHINGTON APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please rint or and payable in (year) 2010 Applicants Name Cit of Stillwater Applicant's Social Security Number Telephone (wodc) ( 651 ) 430-8838 Tel hone • ome WASB1NGTON COUNTY ASSESSMENT DIVISION FonrA Revised 3/2000 Property LD Number 20.030.21 111 ■/ Applicant's Address 216 Fourth Street North Stillwater, MN 55082 Street Address (if different from above) Descri thin of Pro Mir Number Legg Description of Property School District # City or Township Name District 0 Assessor's Estimated Market Value Landl Structure $ Total $ Applicant's Statement of Facts: Assessment payment was accidently overlooked when certification information was sent to Washington County. Payment was received in full. Applicant's Request: Remove special assessment (6203820) amount of $665.75(Principle of $420.85 & $244.90 Interest) Dates 03/04/10 Vs S Marc dr/Air( 4 T. Jo_ ! Notes Minnesota Statutes 1 * Section 6094 Whoever, In making my statement , oral or written, which is required or autborized by law to be made es a basis of imposing, redudng, or abating any tax or assessment, inteationally makes any statement *5 10 any Materiel matter which the maker of tbe statement knows k false may be sentenced, =lea otherwise provided by law, to imprisonment for not more thaa one year or to payment of a fine of not more than $3,000,00, or both. Note: Must iodide City/Townablp Resolution for -reductions on assessments Notes Must lacinde Fire report for Local Opdon Disaster Credit The folio soma both Ori. MOM mom mm imilimmin GT ETEI_ -- -® - =111111111111=111111 RD - EDGR EDAGH - - EDAONH _ TOTAL Tax is Paid as of Tax is NOT Paid as of Report of Investigation examining the applicant's claims, I have caretiuUy mveatigated this application and find the facts to be as follows: ASSESSOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) Approved Assessor's Signature Denied Department Head Signature Date Date DIRECTOR'S RECOMMENDATION Approved Approved Denied I further testify that the approval of this abatement has resulted in the fo. Reduction of Tax Reduction' of Penalty Reduction of Interest • Total Reduction/Refimd Total Payable Auditors Signature I certify that at a meeting held (roo.,day) (year) the County Board of Commissioner took the above action on this abatement This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the name of taxpayers, other concerned persons end the amounts involved. EDAGH DAGNH TOTAL APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please rint or and payable in (year) 2010 Applicants Name Cit of Stillwater Applicant's Social Security Number Telephone (work) Tel hone me ( 651 ) 430-8838 WASHINGTON COUNTY - ASSESSMENT DIVISION Form4 Revised 3/2000 Worksheet# County of WASHINGTON Street Address (if different from above) Descri , tlibn of Pro , Property ID Number 2.030. 1 4 11 . Applicant's Mailing Address 216 Fourth Street North Stillwater, MN 55082 MP Number Legal Description 0/Property School District V City or Township Name District Assessors Estimated Malice* Value Land.S Structure $ Total $ Applicant's Statement of Facts: Assessment payment was accidently overlooked when certification information was sent to Washington County. Payment was received in full. Applicant's Request: Remove special assessment (6203820) amount of $54.41(Principle of $34.39* & $20.02 Interest) Date, 03/04/10 - Fs Signaturse ah„ , Note: Klunesota Statutes Section t '" , "Whoever, is making any statement , oral or wrfttea, which is required or authorized by law to be made se a basis of impodng, reducing. or abating any tax or assessment, intentionally makes any statement as to any Material matter which the maker of the statement knows le false may be senbutced, unless othendse provided by law, to imprisonment for not more than one year or to payment of a fine of not more than PACK or both- Note: Must include aty/Township Resolution for -reductions on assessments Note: Mist lads& Fire rt forlLocal Option Disaster Credit Tax is Paid as of Tax is NOT Paid as of Report of Investigation After examining the applicant's claims, I have carefully investigated this application and find the facts to be as follows Local Tax Rate: MV Tax Rate: . ' .: : fir ' ASSESSOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) Approved Denied Assessor's Signs DIRECTOR' SRBC'Ori MIN»ATION Approved Denied Department head Signature Approved Denied I certify that at a meeting held (mo.,day) (year) the Canty Board of Commissional took the above action on this abatement This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of taxpayers, other concerned persons and the amounts involved. The foliowi z accura reflects both existin : and ro , .. 0 ■, IZINE 111111111111111 EDAGH 11111111111111.�. DAGNH w■ � y' • ►1.. MIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIII ofifililisimsm1111111. •1111111111111111111111•111111111111111 - -III I11M1111111 i , —MIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIINIMIIIIIII1 FD 1111111111111._-1111111.1 MIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 11111111.11001111.111111111111111111111111111.11111111111111 IIIMINI EDAGH .1_11 a AGNH11111.11,.1.1.-0 IIM TOTAL ■1111111111111=111111111 1111=1111111111111111111111111111111111 TOTAL 1 Radler testify that the approval o Reduction of Tax Reduction` of Penalty Reduction of Interest Total Reduction/Refund Total Payable artment $ s • WASHINGTON COUNTY - ASSESSMENT DIVISION Fom14 Revised 3/2000 APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please • t or and payable in (year) 2010 Worksheet# County of: WASHINGTON Applicants Name Cit of Stillwater Applicant's Social Security Number Telephone (work) Tel hone ome ( 651 ) 430-8838 Applicant's - Mailing Address 216 Fourth Street North Stillwater, MN 55082 Street Address (if different from above) Desert tion of PrO - Property ID Number 33.030. 0 i is Legal Description of Property • MP Number School District # at or Township Name District # Assessor's Estimated Market Value Land I Structure $ Total $ Applicant's Statement of Facts: Assessment payment was accidently overlooked when certification information was sent to Washington County. Payment was received in full. Applicant's Request: Remove special assessment (6203840) amount of $122.89(Principle of $77.68 & $45.21 Interest) L Dates 03/04/10 - is Signature: Note: bflonesote Statutes 1 Section 609.411 'Whoever, In making any statoment , and or written, which Is required or authorized by law to be made as a bads of impodng, redudng, or abating any tax or assessment, inteationagy makes any statement as to any Material matter which the maker of the statement knows Is false may be sentenced, unless otherwise provided by law, to imprisonmeat for not more than one year or to payment of a floe of not more than $3,000.00, or both. Note: Must include City/Township Itmolution for-reductions on assessments Notes Must laded. Flre report for Local Option Disaster Credit • The following accurst re both e osed amounts. EDCR .11111111111111111111111111.1111111111111111 MINS EDAGH EDAGNH TOTAL 01111II11111111111•® Fo MEN �i�i� ■moo �� ED G H 11111111111111EDAGNH _ TOTAL _.- Total Reduction Report of Investigation After examining the applicant's claims, I have carefully investigated this application and find the facts to be as follows: Signature of Investigator ASSESSOR'S RECOMMENDATION DIRECTOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) Approved Approved Denied Assessot Signature Denied Department Head Signstwe Date Date Approved Denied Auditor's Signature I certify that at a meeting held (mo., day) (year ) the County Board of Commissioners took the above action on this abatement. This action was duly adopted and entered upon the minutes of its proceedings as a public record, shoving the names of taxpayers, other concerned persons and the amounts involved. 1 further testify that the approval of this abatement has resulted in the following clung Reduction of Tax S Reduction' of Penalty $ Reduction of Interest Total Reduction/Refund Total Payable D = . artment ` ead St :a ature Date I '; iPi 11717 ;( Worksheet# County of: WASHINGTON Applicants Name City of Stillwater Applicanfs Social Security Number Telephone (work) ( 651 ) 430-8838 Tel e e Street Address Of different from above) PropertylDNiunber 30.030.20.33.0106 Legal Description of Property WASHINGTON COUNTY - ASSESSMENT DIVISION • APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please print or type Description of PropertY Assessor's Estimated Market Value Land.S Structure Total Applicant's Statement of Facts: Property was incorrectly assessed. Applicant's Mailing Address 216 Fourth Street North Stillwater, MN 55082 M1' Number School District # City or Towaship Name CZ,sg-/- Dates 03/04/10 Note: Must include City/Township Resolution for-reductions on assessments Notes Must kdnde Fire raport for Local Option Disaster Credit Fonn4 Revised and payable in (year) 2010 District # plicant's Request: Remove special assessment (6203780) amount of $1762.21(Principle of $1670.34 & $91.87 Interest) Sigaature: Note: ?Moments Statutes 1Sj Section 609A "Whoever, in making say statement , oral or written, which Is required or authorized by law to be as a basis of imposing. reducing, or abating any tax or assessment, intentionally makes any statement *1 10 an7 material matter which the maker of the statement knows is false may be scab:aced, unless otherwise provided by kw, to Imprisonment for not more thaw one year or to payment of a fine of mot more than $3,000.00, or both. /2000 Total Reduction Tax is Paid as of Taxis NOT Paid as of Report of Investigation After examining the applicant's claims, I have camfully investipned this application and find the facts to be as foUows: EDCR EDAGH AGNH TOTAL Local Tax Rate: MV Tax Rate: EDCR EDAGH EDAGNH TOTAL The following accura reflects both e d ro Bed amounts. MUM J r r`aca, zit : : : :t . :?cwn ASSESSOR'S RECOMMENDATION County Assessor or City Ansesoor in certain cities) _ Approved Denied Date DIRECTOR'S RECOMIKENDATION d dSi r 4 11 y 7Y171''.. OT TIF Approved I Denied I certify that at a meeting held ( mo., day) (yar ) the County Board of Commissioners took the above action on this abatement This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of taxpayers, other concerned persons and the amounts involved. I further testi Reduction of Tax Reduction' of Penalty Reduction of Interest Total Reduction/Refund Total Payable a , artment ' Si ature d in the S S S $ $ City of Still pp licat'i MsiIing Address 216 Fourth Street North Stillwater, MN 55082 Qty or Township Name District if Applicant's Name Applicants Social Security Number Telephone (work) ( 651 ) 430-8838 Tel cphone (home) Address erent from above) rtylDNumber 30.030.20.33 0100 Legal Description of Property Market Value WASHINGTON COUNTY - AS CATION FOR ABATEMENT - GENERAL FORM S. 75.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) 1' Pl ease Description o Applicant's Statement of Facts: Property was incorrectly assessed. pplicuit's Request: Remove special assessment (6203780) amount of $1762.21(principle of $1670.34 & $91.87 Interest) iLQx DW1SION Fonn4 = 03/04/10 Nqdkant's Signature: required or author by law to be made Note: Minnesota Statutes 88, Section 6O44, ' °ever, in ma , oral or t m a bads of imposing, reducing. or abating any tax or assessment, intentionally mikes any statement as to any Material matter which the maker of the statement knows ls false may be sentenced, unless otherwise provide d by law, to imprisonment for not more than one year or to payment of a the of not more than 83,000.00, or both. Note: Must include aty/Tennuhlp Resolution for-reductions on assessments lncludePIre report tor Lecal Op and payable in (year) 2010 The following accura reflects both existin c and d Original I 3 _ EDAOH IIIIIIIIII. - EDAGNH _.��,� MIEN TOTAL MP -IIIIIIIII_ FD IIIIMMIIIMIIIMINIIIIIII =NE MIIII111111111•1111111MIIIIIIIII MOM EDAGH IIIIIIIIIIIIIIIIIIIIIIIIII - 4"AONH_._ - TOTAL NM Tax is Paid as of Taxis NOT Paid as of Report of Investigation After examining the applicant's claims, I have caretirily mveskigated this application and find the facts to be as follows: Signature of Investigator Local Tax Rate: MV Tax Rate: • ASSESSOR'S RECOMMENDATION DIRECTOR'S RECOMMENDATION County Assessor or City Assessor in certain cites) Approved Denied Aa Signature Denied Department Head Signature Date Approved Denied I certify that at a meeting held ( mo.,day) (year) the County Board of Commissioners took the above action on this abatement This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of taxpayers, other concerned persons and the amounts involved. 1 further testify that the approval of this abatement has r lted in the fo Reduction of Tax Reduction' of Penalty Reduction of Interest Total Reduction/Refund Total Payable e Heaul Si ature $ • s $ $ $ Worksbeet# County of WASHINGTON WASHINGTON COUNTY - ASSESSMENT DIVISION • Forme Revsed3t20o 0 APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please print o and payable in (year) 2010 Applicant'sName City of Stillwater Applicant'slylailing Address Applicant's Social Security Number 216 Fourth Street North Telephone (work) ( 651 ) 430-8838 Stillwater, MN 55082 Telephone (home) ( ) Street Address (if different from above) Property ID Number 28.030.20.33.0091 Legal Description of Property Description of PropertY Mr Number School District City or Township Name Assessor's Estimated Market Value LandS Structure Total Applicant's Statement of Facts: Assessment payment was inadvertently applied the sewer balance. Applicant's Request: Remove special assessment (6203850) amount of $ 77.97(Principle of $61.04 & $16.93 Interest) Ap_plicant's Staature: 0A Al-W-1X atet 03/04/10 Note: Minnesota Statutes Section 6 , "Whoever, in making fumy statement , Oral or written, which h required or authorized by lew to be made as a bads of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any Material matter which the maker of the statement knows is false may be sentenced, tabus otherwise provided by law, to imprisonment for not more than one year or to payment of a fine of not more than $3,000.00, or both. Note: Must Include City/Township Resolution for seductions on assessments Notes Must include Flre report for Local Option Disaster Credit District 11 Original The following accurst a reflects both existtn : and ra, 4 unto. MIIIIIIIIIIMIIIIMMIIIIIMIIIIIIIIIIIIMIMIIIIIIIIIII MI 11M11111111111111111111111111■111111 M1111111111011111111 IIIIIIIIIIIIII EDAGH MIIIIIIIIMIIIII MIMI EDAGNH IIIIIIIIIIII,r-IIIIIIII IIIIIIMII TOTAL EEIIIIIIIIIIMIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIICIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ETIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII FD IIIIIIIII_IIIIIIIIIII 111.11111111 EDAGH IIIIIIIIIIIIIIIIIIMM -- EDAGNH -,_ MUM 11111111111111M111111111MM T further testify that the approval ofthis abatement has resulted in the llow ng c Reduction of Tax Reduction of Penalty Reduction of Interest Total Reduction/Refund Total Payable a., $ $ Tax is Paid as of Tax is NOT Paid as of Report of Investigation After examining the applicant's claims, I have earettdly investigated this application and find the facts to be as follows: Local Tax Rate: MV Tax Rate: rs- s.,r+,,}aa a1wsrr :xtw :w xr r r use w; ' ... J '7t .d:,;`s:E ASSESSOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) Approved DIR>l CTO R'S RECOMMEN»ATION Approved Denied I certify that at a meeting held ( mo.,day) (year) the County Board of Commissioners took the above action on this abatement. This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of taxpayers, other concerned persons and the amounts involved. • 1. 4. & / School District# Applicant's Address 216 Fourth Street North Stillwater, MN 55082 1111111111111111111111111111111111111111111111111.1 MP Number Qty or Township Name District of Still roperty ID Number 21.030.2 wat er or r9 Worksheet# County of WASHINGTON Applicant's Narne Cit Applicant's Social Security Number Telephone (wodc) ( 651 ) Tel hone • 0111C Street Address (if different from above) Legal Description of Property cant's Sigaature: WASHINGTON COUNTY - ASSESSMENT DIVISION APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) 430-8838 Assesso Estimated Market Value Land Applicant's Statement of Facts: Assessment payment was accidently overlooked when certification information was sent to Washington county. Payment was received in full. Applicant's Request: Remove special assessment (6203690) amount of $1,670.08 (Principle of 1,283.69 & $386.39 Interest) Structure Please Descri rin tion o Total $ Date: 03/04/10 Form4 Revised 3/2000 and payable in (year) 2010 . -4 • s Note: Nionesota Staiut 1988; Seca '.41, "Whoever, in making any statement , oral or wrftten, which h required or auttorlzed by law to be made as a basis of Imposing, reducing, or abating any tax or assessment, Intentionally makes any statement as to any Material matter which the maker of the s knows is false may be sentenced, unless otherwise provided by law, to imprisonmeat for not more than one year or to payment of a fine of not more than $3,000.00, or both. Note: Must Include City/Township Resolution for-reductions on assessments Notes Mast laded. Fire report for Local Option Disaster Credit Origin Line 1 Line 2 Total Tax is NOT Paid as of Approved Denied Tax is Paid as of Report of Investigation After examining the applicant's claims, I have carefully investigated this application and find the facts to be as follows: ccnrately reflects both existin : and p • sect amounts. I fur her testify that the approval ofthis abatement has resulted in the foil Reduction of Tax Reduction of Penalty Reduction of Interest Total Reduction/Refund Total Payable EDAGNH Local Tax Rate: MV Tax Rate: ASSESSOR'S RECOMMENDATION DIRECTOR'S RECOMMENDAT1ON County Assessor or City Aasessor in certain cities) Approved Approved Denied Assessor's Signature Denied Depardrretrt Head f I certify that at a meeting held (rno., day) ( year) the County Board of Commissioners tools the above action on this t batement This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of taxpayers, other :oncmned persons and the amounts involved. Worksbeet# County of: WASHINGTON roperty WASHINGTON COUNTY - ASSESSKENT DIVISION Fonn4 Revbed312000 APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please rint or and payable in (year) 2010 Applicant's Narne Ci of Stillwater Applicant's Social Security Number Telephone (work) ( 651 ) 430-8838 Tel Dine : Legal Description of Property • 11111NDkAil Applicant's - Mailing Address 216 Fourth Street North Stillwater, MN 55082 Street Address (if different from above) Descri don of Pro MP Number School District # aty or Townstdp Name District # Assessor's Estimated Market Value Landi Structure $ Total $ Class Applicant's Statement of Facts: Assessment payment was accidently overlooked when certification information was sent to Washington county. Payment was received in full in 2006. Applicant's Request: Remove special assessment (6203690) amount of 1116.60 (Principle of $786.34 & Interest of $330.26). Note: Minnesota Statutes 198114 Section 609.41, "Whoever, in making any statement , oral or written, which is required or authorized by law to be made as a basis of imposing. redudng. or abating any tax or assessment, inteationally makes any statement at to say Material matter which the maker of the statement knows is false may be sentenced, unless otherwise provided by law, to imprisonment for not more than one year or to payment pi a fine of not more than $3,000.00, or both. Note: Must include City/Townshlp Resolution for-reductions on assessments Note Mat include Fire report for Local Option Pinter Credit The following secure It reflects both eltistin sad ro sed amounts. Lice 1 Line 2 Line 1 Line 2 T otal Report of Investigation After examining the applicants claims,1 have carefWlly investipted this application and find the facts to be as fbtlows; Local Tax Rate: MV Tax Rate: ASSESSOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) Approved Approved Denied 1 certify that at a meeting held ( mo.,day) ( year) the County Bard of Commissional took the above action on this sbatement This action was duly adopted and catered upon the minutes of its proceedings as a public record, showing the names of taxpayer, other concerned persons and the amounts involved. I &tiler testify that the approval of this abatemei►t has resulted in the following changes: Reduction of Tax S Reduction of Penalty • $ Reduction of Interest $ Total Reductiott/ReRutd Total Payable $ APPLICATION FOR ABATEMENT GENEEiiL FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please and payable In (year) 2010 Worksheet County of: WASHINGTON Applicsat'sName Cit of Stillwater Applicant's Social Security Number Telephone (work) ( 651 ) 430 -8838 Tel hone Description of ty . WASHINGTON COUNTY - AS DI VISION operty 1D Number 28.030.2I s it Applicant's Mailing Address 216 Fourth Street North Stillwater, MN 55082 Street Address (if different from above) Descri . on of MT Number School District # Qty or Towashlp Name Dkdict Assessor's Estimated Market Value Cand3 Structure t Total S Applicant's Statement of Facts: Assessment Payment was accidently overlooked when certification information was sent to Washington County. Payment was received in full. Applicaltt's Request: Remove special assessment (6203820) amount of $106.07 (Principle of $67.05 & interest of $39.02) ff is Sigaat rc 03/19/2010 Notes Mlaaesota Statutes 1988; Section 609.41, "Whoever, la making any statemeat, oral or written, wblch k required or authorized by law to be made as a balls of imposing, reducing. or abatlag any tax or assessment, intentionally makes any statement as to any material matter which the maker of the statement (mows Is false may be sentenced, =lea otherwise provided by law, to Imprlsonmeat for not more than one year or to payment of a tine of not more than $3,000.00, or both. Notes Must Windt Oty/fownshlp Resoindon forfeducdoas on assessments Notes Mast ladnde Mrs rt for Local Option Disaster Credit • ' 1 • ■ The fe accura t amounts. MI= aIIIII=1111=111.11 FD 111111111111111.111111111 mI1=1i11111111111i■■■r■ =1111111 =111111111=1.1 MEN EDA =EN N111111111111111111111111=1111111111111, MEN 111111111111=111111=111111111 12M1111111111=111111111111111111111=11111111111111=111111E=111111111111=111111 IMIIIIIII=w1111111111■=11111si1111111■11111 11111111111■11=11111 tir111111111=11111=11111111111=1111111111111=11111111112111=11111111111111111111 MINI NI1111111111111111111111111 =MI =111111I .'AONM M_ TOTAL r �•: L '4% IN $ Tax is Paid as of Taxis NOT Paid as of Report of investigation After examining the applicant's claims, I have carefully investigated this application and find the facts to be as follows: Local Tax Rate: MY Tax Rata DIRECTOR'S ATION I certify that at a meeting held (mo,day) ( year) the Cannty Board of Commissioners took the above actin on this abatement. This action was duly adopted and entered upon the mbutbes of its proceedings as a public record, showing the names of taxpayer, other concerned perms and the amounts iurolved. I bather testify that the approval of this abatement has resulted in the following changes: Reduction of Tax Reduction of Penalty Reduction of Interest Total Reductioo/Refimd Total Payable a 'I Please ',tor APPLICATION FOR ABATEMENT - GENERAAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT /'SPECIAL ASSESSMENTS For property assessed (year) and payable in (year) 2010 Applicant'sName Ci of Stillwater Applicant's Social Sccwity Number Telephone(work) ( 651 ) 430 -8838 Tel .hone e is WASHINGTON COU ASSESSMENT D ON Worksheet# ty of: WASHINGTON Appllcant'sMailiag Address 216 Fourth Street North Stillwater, MN 55082 Assessor's Estimated Manse Value Land3 Total S Applicant's Statement of Facts: Assessment was accidently duplicated. Applicant's Request: Please remove special assessment (6203820) amount 103.32 (Principle of $65.31 and Interest of $38.01) ►. r Dates 04/13/2010 cant's S Note: ABaaesota Statutes 1 1.. Section 6094 ' • Meyer, la maidng any statement , oral or written, which is required or authorized by law to be mode as a basis of imposing, reducing, or abating any talc or assesunint, Intentionally makes any statement as to my Material matter which the maker of the statement knows Is false may be sentenced, unless otherwise provided by law, to Imprisonment for not more than one year or to payment of a line of not more than $3,000.00, or both. Note: Must laelude Qty /rownsblp Resolution for -reductions on assessments Notes Mast lack:de! re report for Local Option Disaster Credit Total Reduction Tax is Paid as of Tax is NOT Paid as of Report of Investigation After examining the applicant's claims, I have awfully investigated this application and find the facts to be as follows: EDCR EDAGH AGNH TOTAL Liao Line e folio *CCUI bo E DCR EDAGH EDAGNH 11111111111111111 11131 ASSESSOR'S. RECOMMENDATION County Assessor or City Assessor in certain cities) Approved Denied Si DIRECTOR'S RECOMMENDATION Approved Denied Deportment Head Siemti= Dote ' I Denied I certify that at a meeting held (mo,day) (yoar) the County Board of Cammbsione s took the above action on this abatement. This action vvas duly adopted and entered spat the tnitnttes of its Foceodings as a public record, showing the names of taxpayer;, other moaned persons and the amounts involved. 1 father testify that the aP7 Reduction of Tax Reduotioai of Penalty Reduction of Interest • Total Reduction/Refund Total Payable of this abatement has r iI o Worksheet# County of• WASHINGTON Applicant's Name City of Stillwate Applicant's Social Security Number Telephone (work) ( 651 ) 430 -8838 Telephone (home) ( ) Street Address (if different from above) Property ID Number 28.030.20.42.0090 Legal Description ofProperty WASHINGTON COUNTY - ASSES NT DIVISION • • APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please print or Description o Assessor's Estimated Market Value Land3 Structures Total Applicant's Statement of Facts: Assessment was accidently duplicated. AJpticaat's signature: Applicant's Mailing Address 216 Fourth Street North Stillwater, MN 55082 Propel M! Number School District City or Township Name Applicant's Request: Please adjust special assessment (6203820) amount of $ 454.60(Principle of ' $287.37 and Interest of $167.23) A . Dates 04/13/2010 Note: Minnesota Statutes 1 Section 609, "Whoever, !al maldag any statement, oral or written, whirl* is required or authorized by lawn, be made u a basis of imposing, reducing, or abating any t:iz or assessment, lotatioaally snakes any statement as to any material mutter which the maker of the statement knows is false may be sentenced, unless otherwise provided by law, to Imprbonmeat for not more than one year or to payment of a fine of not more than 53,000.00, or both. Note: Mist include CitytTowusbip Resolution for veldts ctlons on assessusents Nato: Must la rt for Laud 0 .. • a. Ponn4 Revised 3t2000 and payable in (year) 2010 D 0 The folio a w both e 111111111111111111111111111111=11111111 M111111111111.111111111 IIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIENIIIIIIIIIIIIIIIIMIIIIIIII MIMI MIIIIIIIIIIIIMIIIIIII �� MEM EDAGH 111111111111111.111111111.11111111 al11111111 *:c . TOTAL 111111111111111 ; MIMI _IIIIIIIIIIIIW EIRINIIII■ 111111111111110111111110111.11111111111111M1111111111111 Lax IMMIIMEN MINN FO 1111101.11.1111111111111 0.1.11111111..111.111111 111.1111111=1.1111111111111111111111111111111. IIIIIIIIIIIII 11111111111111111111111111 EDAiH11.1.11111111 _III TOTAL 1.11.111111111111111.1 _ 1.11111111__, • ................ Tax is Paid as of Tax is NOT Paid as of Report of Investigation After examining the applicant's clans, I have csreiiully investipated this application and find the facts to be as follows Local Tax Rata MV Tax Rate: ASSESSOR'S RECOMMENDATION County Assessor or City Assessor in certain cities) APProYed Denied Approved Denied I ftnther testify that the Reduction of Tax Reduction of Penalty Reduction of Intesrest Total Reduction/Refimd Total Payable Applicant'sMailing Address 216 Fourth Street North Stillwater, MN 55082 Aty or Township Name Worksheet# County of: . ASHINGTON Applicants Name City of Stillwater Applicant's Social Security Number Telephone (Work) ( 651 ) 430 -8838 Telephone (tome) ( Street Address (if different from above) Property ID Number 29.030.20.32,0050 Legal Description of Property APPLICATION FOR ABATEMENT - GENERa FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please print or type Description of Property Assessor's Estimated et Value I1end•$ Structure $ Total S Applicant's Statement of Facts: Assessment was accidently duplicated. and payable in (year) 2010 Applicant's Request: Please adjust special assessment (6203820) amount of $ 665.75(Principle of • $420.85 and Interest of $244.90) Apecaar, stg,ature „� A ,.+c N io-Q Q,Q Qtr . Date: 04/13/2010 Notes Minnesota Statutes 19iiiiSection 609.41, Wi &sever, in making any statement, oral or written, wfdch is required or authorized by lawto be made as a basis of imposing, reducing, or abating any tag or usts:meat, intentionally makes any statement as to any material mutter which the maker of the statement knows is false say be sentenced, unless othe wise provided by law, to lmpriwnmeat for not more taw one year or to payment of a fine of*** more than $3,000.00, or both. Note: Mast laciude atylrownsblp Resolution for redactions on assessments N Wilde Firs refer Local 0 iron Disaster Credit '. is EESMIEMMIE IMMIIIIIIIIIIIIIMMEI FD MIIIIIIIMMII IMEMENIMMIEMMIIMMIIIIIIIIIEMIEMIMMIIMMIMMEMM MEI EDAGH _. EDAGNH-_.- 1111- TOT 11111111111111111111111111.111111111111 1 ��I���� ■�0���MI- EEMEI-AONH IIIIIIIIIIIIIIIIIIIII , Tax is Paid as of Taxis NOT Paid as of Report of lGrvetatlgation investigated this application and Snd the facts to be as follows; ASSESSOR'S REC M County Assessor or City Approved Denied DIRECTOR'S ]RF.CO ATION Approved Denied Department Heed Sigostu I certify that at a nneetina held (mo,day) (year) , the County Board of Commissioners took the above action on this abatement. This salon was duly adopted end catered upon the minutes of its procesdinp ss s public record, showing the names of tsxpyers, other concerned persons and the amounts involved. 1 bather testify 1;;tat rho approval of this abatement has Reduction of Tax Reduction of Penalty Reduction of Interest Total Reduction/Reflmd Total Payable .WASHIN NCO APPLICATION FOR ABATEMENT - GE FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (y and payable to (year) 2010 Applicant's Name Cit of Stillwater Applicant's Social Saauity Number Telephone (work) ( 651 ) 430-8838 T: _ •iron .. e Street Address (if different from above) tion of Pro _ 1W411C1 Applicant's Mailing Address 216 Fourth Street North Stillwater MN 55082 MP Number Qty or Township Name Dktriet Assessor's Estimated Market Value Lands Structure $ Total S Applicant's Statement of Facts: Assessment was accidently duplicated. Applicant's Request: Please adjust special assessment (6203820) amount of $891.11(Principle of • $563.31 and Interest of $327.80) Note; bilaaesoa Statutes 1 ` f ostler 609Al R ' A sr, In making any ata , obi or es a basis of imposing, redudug, or abating any tax or assessment, Iatestiooally makes any statement as to sutj statement knows Is fake mar be sentenced, unless otherwise prodded by law, to Imprisonment for not more thaa one year or to payment ors fine of not more than $3,000.00, or both. Note: Mustindade City/Township Rios for - reductions on assessments Notes IYInstincludelfire Mier Lout OptionDisrestereregt al�I l R R eat _ X. I t :lc 'AI I Orlglnsl NIIIIIIINMMMIIIIIMIIIII IIIMMMIIIIMMMIIIIMIMIIIIIIIIIII - 01111•1111111111 1_ FD _111110111111111111_ MINN MIS M111111111111111111111111111 EDAGH 1111111111111111111111111111111M1111111111.111I MINIM TOTAL EMMIIIIMIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMMNMFIIEIIIIIIIIIIIIIIIIMIIIIMIIIIIIMIMIIIII 1111 111111111111111 FO 11111111111111111111111111 ®EDtt MIIIIIIIIIIIIIIIIIIIIII -- EDAGH 111111111111111111111111._— IMIIIIMMIMMMMIIIIIIIIIIMIIMIIIIMIIIMIIIIIIIIII 1111111111111 TO AL .1111111111111111111111111111111111111111E i IIIIIIIIMIIIUIIIIIIIIMIIIIMIIIIIIMIIIIIIMOMIMMIIIIIMI ASSESSOR'S BEODMME1 DA11ON County Assessor or City Assessor in certain cities) Approved Denied Approved Denied I certify tint at matins held (mo,day) (yar abatement. This action was duly adopted and entered upon the mimvta rifts proceoditis as a concaved persons and the asnonnts involved. Anditods SiSaature f Commissioners took the above action on this wing the names of taxpayers, other I further testify that the apprraval of this abatement has resulted in the fo Reduction of Tax Reduction' of Penalty Reduction of Interest Total Reduction/Refimd Total Payable APPLICATION FOR ABATEMENT - GENERAL FORM[ (M.S. 375.192) CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Please and, payable In (year) 2010 Worksheet County of: WASHINGTON Applicants Name Ci of Stillwater Applicants Social Security Number Telephone (work) ( 651 ) 430 -8838 T. „hone Legal Description of Property ASHINGTON COUNTY - ASS b ON Properly ID Number .0 0. 0 .1 ♦ 1 Note; Minnesota lk 1183; Sec .41, u a bade of imposing, reducing, or abating any tax or assessment, statement knows is false may be sentenced, Wen otherwise provided more than 53,000.00, or both. AppliosnVs Medina Arkkess 216 Fourth Street North Stillwater, MN 55082 Street Address (if different f ctn above) Desc , tton o M? Number School District q Qty or Township Name District tt .Assessor's Estimated Market Value Lands Structure Total S Gass Assessment was assessed by error. Applicant's Request: Please remove special assessment (6200020) amount of $291.26 (Principle of $264.78 and Interest of $26:48) Note: Must tactude CityTownsbip Resolutioa for-redactions on assessments Notes Msut iadude Fire ,� � rt for Local ©ptio. Disaster Credit , oral or writtes, Which 's required or aatborbxd by lawto be made any statement as to w Uncial matter wbtit the maker of the w, to latprlsonmeat for sot, more than one year er to payment of a tine of not Total Reduction Tax is Paid as of Tax is NOT Paid u of Local Tax Rate: MV Tax Rate: EDCR EDAGH DAGN EDCR EDAGH AGNH The folio scat reflesta both exbtln . and , ro , d amounts. Denied that at a meeting held (mo.,day) (year) th Boetd of rG This action was duly adopted and entered upon the minutes of its proceedings as a public ie ord, shot d moons and dun anannte in Reduction ofTax Reducti of Penalty Reduction of Interest Total Reduction/Refimd Total Payable this abatement has resulted in Ste ibllmvlttg des: Worksheet# County of WASHINGTON Applitaat'sName City of Stillwater ' Applicant's Social Security Number Telephone (work) ( 651 ) 430 -8838 Telephone (horse) ( ) Street Address (If different from above) i'ropertylDNumber 34.030.20.23.0089 Legal Description of Property WASHINGTON COUNTY- ASSESSMENT DIVISION • APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) • CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS For property assessed (year) Assessor's Estimated Market Value Land•$ Structure S Total S Mass Applicant's Statement of Facts: Assessment amount was inadvertently entered as $5,764.70 when it should only be $3,764.70. Applicant's Requ Please *emov -e special assessment (6203830) amount of $356.08 (Principle of $200.00 and Interest of $156.08) Please print or type Description o Applicant's Mailing Address 216 Fourth Street North Stillwater, MN 55082 x ( e j / L,. . Dates 04/13/2010 Form4 R and payable in (year) 2010 Applicant's Slgaaturos Notes Minnesota Stn 9$8; Section " .41, "Whoever, la making any statement, oral or written, which b required or authorized bylaw to be made as a balls of Impodog. redudng, or abating nay tor: or assessment, tntentbnally makes any statement as to any material matter width the maker of the statement knows is false may be sentenced, sales, olherwise provided by law, to Imprisonment for not more taw one year or to payment of a tine of not more than $3,000.00, or both. Note: Must Include Oty/Towwldp Reeohdlois for redactions en asseumats tad Fire rt for Ydcal ©ptioa Credit a Total Redaction Tax is Paid as of Tax is NOT Paid as of After examining the applicant's claims, I have Report of Iivestla investigated this application and Sod the facts to be as foil 'xY:Ts w. z3 !.x 0 ,, EDAG - B DAGNH _ TOTAL 1111111111111IMIN �� M • EDCR - EDAC9H MEM AONH I further testify that the Reduction of Reduction of Reduction of Interest Total Reduttion/Refimd Total Payable LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -67 A -1 Maintenance, Inc. Action Rental, Inc. Amano McGann, Inc. Anytime Fitness Aramark Uniform Services Aspen Mills Associated Bag Company Batteries Plus Bradshaw Funeral Home Brock White Co. LLC Bryan Rock Products, Inc. Carquest Auto Parts City of St. Paul Clark, Luann Coca -Cola Bottling Company Comcast Cornerstone Land Surveying,Inc Creative Product Sourcing, Inc. - DARE Delta Dental Plan of Minnesota Diamonds on Main Emergency Automotive Technologies, Inc. Fire Marshall Assoc. MN Fire Safety U.S.A. Glewwe Doors Grafix Shoppe Grainger Great Northern Sound GS Direct, Inc. Haussner Plumbing, LLC Iceman Industries, Inc. ICMA Membership Renewals Kath Companies L.T.G.Power Lakeview Hospital League of Minnesota Cities League of MN Human Rights Commissions Loffler Companies, Inc. Lynn Peavy Company Magnuson Law Firm Menards Metro Fire Mobile Vision Mt Vernon Apartments MTI Distributing Clean up Property Concrete Safe & Vault, Parking Ramp Repair & Updates Refund of Fire Inspection Fee Mats, Mops & Uniforms Uniforms 55 Gallon Fiber Drums Batteries for Floor Scrubbers, Batteries Refund of Fire Inspection Fee Patching Detack Crafco Lime Equipment Repair Supplies Education Cleaning City Hall and Public Works Concession Supplies Cable Professional Service Dare Supplies Dental Cobra May 2010 Refund of Fire Inspection Fee Labor to Add Cover on 100 Amp Breaker Sw Fire Alarm Seminar Face Shields Door Rod Grafix for New Dodge Chargers Equipment Repair Supplies Refund of Fire Inspection Fee Office Supplies Repair plumbing leak Liquid Dust Control Membership Renewal July 2010 -June 2011 Grease Kit Fuel Pump First aid and CPR training Safety & Loss Control Workshop Membership Dues 2010 Equipment Repair Supplies Professional Service Equipment Repair Supplies Tuff Shield Maintenance Contract 1/25/10 - 1/24/11 Refund of Fire Inspection Fee Oil & Filter 267.19 497.81 3,975.09 75.00 768.29 2,036.05 130.69 1,521.33 135.00 180.83 194.39 162.97 430.00 1,057.50 874.10 64.12 750.00 1,411.92 196.55 75.00 70.00 100.00 87.00 93.65 1,590.00 305.62 75.00 157.36 227.06 2,463.47 883.87 116.32 129.64 950.00 20.00 78.75 545.54 74.15 5,876.83 188.10 99.34 3,245.00 137.50 577.68 EXHIBIT " A" TO RESOLUTION #2010 -61 Page 2 Office Depot OnSite Sanitation Post Board Quill Corporation Remax Riedell Riverland Community College Roberts Company, Inc. South Central College Sprint St Croix Vision Center St Croix Vision St. Croix Recreation Co. St. Joseph Equipment Stillwater Courier Stillwater Gazette Stillwater Motor Company Stillwater Rotary Club Streicher's Summit Fire Protection Sun Newspapers T.A. Schifsky & Sons, Inc. Tessman Seed Co. - St. Paul Tousley Ford Tuesday Morning Turnblad Bill UPS USA Mobility Wireless, Inc. USAble Life Valley Trophy Inc. Wal Mart Community Washington Conservation Distr Washington County Assessment & Taxation Washington County Property Records Wet Tek Yocum Oil Company Zee Medical Service LIBRARY ACP Direct Aramark Baker & Taylor Baker & Taylor 2 BBC Audiobooks Office Supplies Unit Rental Teddy Bear Park Event License Renewal Office Supplies Refund of Fire Inspection Fee Skates for Resale EMS Rescue School Service Pins 2010 MN State Fire School Telephone Refund of Fire Inspection Fee Strainer Bolt Switch Refund of Fire Inspection Fee Refund of Fire Inspection Fee Vehicle Repair 2008 Charger Membership Dues 2nd Qtr Training Equipment Annual Fire Sprinkler Inspection Publications Asphalt Seed and weed control Repairs Vehicles Refund of Fire Inspection Fee 21' Telescope Ladder for Parking Ramp Freight Return Buy.com Pagers Term Life Insurance Award Flame Acrylic Supplies 1st Qtr Billing for Shared Educator Assessing Variance & Use Recordings Chemicals for Cooling Tower Unleaded Ear Plugs Supplies Towel & Rug Service Library Materials Books Replacement Case 241.44 67.33 540.00 185.80 105.00 911.51 180.00 183.90 90.00 76.88 75.00 28.86 55.16 75.00 112.50 41.38 182.50 48.08 335.00 170.75 483.40 9,687.79 1,379.22 75.00 159.62 21.05 49.64 382.32 52.37 64.03 500.00 6,109.00 190.00 291.34 3,633.00 63.64 104.70 95.24 1,331.44 18.16 10.59 EXHIBIT " A" TO RESOLUTION #2010 -61 Page 3 BWI Budget Lighting Cole Information Comcast Demco Gaylord Bros. Hazelden Hansen,Ann Master Mechanical Midwest Tape Nordstom, Gail Office of Enterprise Technology Security Response SELCO Simplex Grinnell Toshiba Trent,Sara Van Paper Washington County Library Books Lightbulbs Reference Books Telecommunications Small Equipment Processing Supplies Non Fiction Books Supplies Maintenance Contract Rental DVD's Professional Service Telephone Maintenance Contract Youth Services Manual Repair Maintenance Contract Professional Service Janitorial Supplies Qwest DO8 Line, Deep Freeze Maintenance 13.63 744.77 363.95 49.90 31.55 182.47 36.01 27.84 941.25 24.14 195.00 328.48 155.67 10.62 399.50 49.52 116.64 443.70 1,113.80 DISCUSSION MEMORANDUM To: Mayor and City Council From: Shawn Sanders Director of Public Works Date: April 28, 2010 Subject: Water Quality Monitoring Service Agreement Attached is an agreement with the Washington Conservation District (WCD) to perform water quality monitoring for Lily Lake and the Jaycee ballfield wetland area. Water quality monitoring includes Secchi depth, phosphorous and chlorophyll. This information provides the City, the Met Council and the WCD on the overall quality of the lake and how it compares to previous years.. The cost for the monitoring for 2010 is $1046; this includes costs for sampling and associated lab work. For 2010, a volunteer will be obtaining the samples for Lily Lake. RECOMMENDATION It is recommended that Council authorize the approval of the 2010 Service Agreement Between Washington Conservation District and the City of Stillwater for water quality testing in Lily Lake and the Jaycee ballfield drainage area in the amount of $1,046.00. ACTION REQUIRED If Council concurs with the recommendation, a motion should be passed approving the 2010 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF STILLWATER C. TERM OF CONTRACT Exhibit A: Water Monitoring - $1,046 F. BILLING RATE AND PAYMENTS 2010 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF STILLWATER G. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS Contract Number: 10 -01 Stillwater A. PARTIES This Agreement is made and entered into by Washington Conservation District, (WCD), and the City of Stillwater. B. PURPOSE WHEREAS, the City of Stillwater has requested assistance from the WCD to implement the policies specified in MINN. STAT. §§ 103A.206 and 103D.201; and WHEREAS, the WCD is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7 and 103D.335, subd. 21. NOW, THEREFORE, the parties agree as follows: The term of this agreement shall be from January 1, 2010 to December 31, 2010 unless extended or terminated earlier as provided herein. D. SCOPE OF SERVICES The WCD will perform all services and furnish and deliver work products generally described the attached Exhibits. E. COST In full consideration for services under this agreement, the WCD shall charge the City of Stillwater for its services at the rate set forth in Section F. Costs for services for activities detailed in the attached Exhibit include: Any additional costs for special studies or capital projects must be set forth in a written amendment to this Agreement. 1. Services in Exhibit A are billed on a lump sum basis for services and on an actual cost basis for lab and project expenses and is estimated at $1,046 unless written notification is provided and otherwise authorized by the City of Stillwater. 2. Invoices for Exhibit A will be sent on a quarterly basis and will include any project expenses 3. Invoices are payable by the City of Stillwater within 60 days. 4. Office supplies, normal office reproduction expenses, and transportation are included in the hourly rate. Other expenses are to be reimbursed at actual cost. During the performance of this Agreement, the WCD agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. H. STANDARDS The WCD shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. I. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the WCD's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. Or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The WCD agrees to abide by these statutes, rules and regulations and as they may be amended. J. AUDITS, REPORTS, AND MONITORING PROCEDURES The WCD will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the WCD which are relevant to the contract. K. INDEMNITY The WCD and the City of Stillwater mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless for any and all damages, liability or cost (including reasonable attorneys' fees and costs of defense) arising from their own negligent acts, errors or omissions in the performance of their services under this agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault. Parties agree to provide proof of contractual liability insurance upon request. This paragraph does not diminish, with respect to any third party, any defense, immunity or liability limit that the WCD or the City of Stillwater may enjoy under law. L. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co- partners between the parties hereto or as constituting the WCD as the agent, representative, or employee of City of Stillwater for any purpose or in any manner whatsoever. The WCD is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The WCD represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the WCD or other person, while engaged in the performance of any work or services required by the WCD under this Agreement, shall have no contractual relationship with the City of Stillwater and shall not be considered employees of the City of Stillwater. M. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the WCD and the City of Stillwater shall not require written approval. N. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph M above concerning a non - material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. O. TERMINATION Either the WCD or the City of Stillwater may terminate this Agreement with or without cause by giving the other party thirty (30) days written notice prior to the effective date of such termination. If the City of Stillwater terminates this Agreement, it may specify work to be performed by the WCD before termination is effective and shall pay the WCD for services performed by the WCD up to the time specified for termination. If the WCD terminates the Agreement, it will not be compensated for part completion of a task except to the extent part completion has value to the City of Stillwater. P. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the City of Stillwater used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the City of Stillwater. The City of Stillwater shall have the sole right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. APPROVED: Approval as to form and execution: 2010 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND CITY OF STILLWATER IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. CITY OF STILLWATER WCD BY: BY: Board President Date Board Chair Date BY: BY: Secretary Date WCD Manager Date Date Waterbody Labor Cost Lab Total Cost/Site Notes Lily Lake $0 $550 $550 Surface water quality sampling 14x /year (Volunteer monitor) Jaycees Ballfield Drainage to McKusick Lake at Myrtle St. $0 $0 $0 7 grab samples for TP, TSS (Costs paid through MSCWMO) Jaycees Ballfield Drainage to McKusick Lake at Meadowlark Dr. $371 $125 $496 7 grab samples for TP, TSS Total $371 $675 $1,046 EXHIBIT A: WASHINGTON CONSERVATION DISTRICT WATER MONITORING SERVICES MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: April 29, 2010 RE: Transfer of contract from Tower Asphalt, Inc. to Hardrives, Inc. 2010 Street Improvement Project DISCUSSION On January 19 2010, the Washington Avenue Mill and Overlay Project was awarded to the low bidder, Tower Ashpalt, Inc. of Lakeland, MN. On April 20 The 2010 Street Improvement Project was also awarded to the low bidder, Tower Ashpalt. On April 23` Tower Asphalt was purchased by Hardrives, Inc. of Rogers, MN. Hardrives will assume all of the obligations of these contracts. The contracts, insurance, and bonds will be assigned to Hardrives. The City will coordinate with the same project representatives now as employees of Hardrives, Inc.. RECOMMENDATION It is recommended that Council approve the transfer of the contracts for the Washington Avenue Mill and Overlay Project and the 2010 Street Improvement Project from Tower Asphalt, Inc. of Lakeland, MN to Hardrives, Inc. of Rogers, MN. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2010-69 , RESOLUTION ASSIGNING THE CONTRACTS FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010 -02) AND THE WASHINGTON AVENUE PROJECT (PROJECT 2009 -10) TO HARDRIVES, INC OF ROGERS, MN. To: Mayor and Ci Council From: Shawn Sanders, l)u Iltorof Public Works Date: April 28, 2010 Subject: Cayuga Environmental Report and Cleanup Estimates DISCUSSION MEMORANDUM Following the completion completion of "dry docking" of the Cayuga, the Ci hired MidAmerica Technical and Environmental Services (MidAmerica), to conduct a survey to identify Regulated and/or Hazardous Materials/Waste associate with the Cayuga. Lead pain was identified in ten surface components including windows, doors, cabinets, baseboards, and the interior hull. Asbestos was identified on the floors, roofing, and windows throL[gllout the boat. Other rnaterials identified mercury, batteries, florescent tubes and bulbs, Freon and oils and fuels in the piping. All of the materials found in the report, should be properly disposed and removed from the Cayuga before demolition takes place. Once receiving the survey, the City requested quotes for the cleanup and the demolition of the Cayuga. The City has received two quotes from two contractors: 2 Nature All Around Services INC. submitted a quote of $35,0OO plus the salvage steel costs on any weight over 90 tons. MidAmerica submitted a quote ofwith three separate options; Option 1- $29,612 which assumes no risk to the city and Mid America retains all scrap and salvage material Option 2- The City and MidAmerica both assurne the risk and City will pay cleanup costs, ($38,012) and the time and material cost to scrap the boat. The City and MidAmerica will split the scrap value over and above the cleanup cost. Option 3 The city assumes the risk and pays for the cleanup costs ($38,612) and will pay MidAozoricu $55,000. The city would then retain all the scrap metal value. Choosing an option is a difficult one, the risklreward is greater with option 2 and 3, but they depend on tonnage and the value of the scrap metal. Option 1 has no risk to city but the costs are known. It is unknown at this time what the actual gross tonnage of the Cayuga is. We have heard of estimates ranging from 100-300 Ton. Also, it is difficult to say what the scrap values are, neither contractor has provided us with that information, but in research it appears the today's scrap metal value is around $200 ton ,but does fluctuate. RECOMMENDATION In cornparing the scope nfwork from the two proposals, staff feels a little more comfortable with the plan submitted by MidAmerica. It specifically spells out their approach to the cleanup, agency notification, proper disposal ofmaterials and dismantling of the boat with vs. the one paragraph submittal for Second Nature which only discuss that they will clean the lead and asbestos and the boat and clean the site. As far as which option to choose, 1 would recommend b o � t 1, since � known cot City and city risk. c o s/o�op/oo ,s/nco this o n the /yuo the c�yasaunousoono . MIDAMERICA ECHNICAL & ENVIRONMENTAL SERVICES, INC. April 20, 2010 Mr. Tim Moore City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Proposal for Environmental Work & Salvage of the Cayuga Barge Marine Barge Terminal Property 1250 South Main Street, Stillwater, Minnesota. Dear Mr. Moore: MidAmerica Technical & Environmental Services (MidAmerica). is pleased to provide a work scope and cost estimate for the Environmental Work & Salvage of the Cayuga Barge at the Marine Barge Terminal Property, 1250 South Main Street, Stillwater, Minnesota. SCOPE OF WORK The scope of work we propose to perform at this project consists of the following items: Prepare a Site Specific Health and Safety Plan for on -site activities. 10 day Notifications will be given to the appropriate government agencies for the Asbestos and Lead Paint Abatement. Remove from the site and properly dispose of the following Asbestos - Containing Materials: 220 sf floor tile, wheel house; 12 windows, wheel house; 240 sf roofing, wheel house; 75 sf roof flashing, wheel house; 100 sf sheet flooring, north bedroom; 100 sf floor tile, south bedroom; 100 sf floor tile, south bedroom; 100 sf floor tile, upper level bathroom, pantry and stairs; 250 sf sheet flooring, upper level kitchen and dining area; 1 sink, upper level kitchen; 10 sf floor tile, main level stair landing; 10 windows, upper level kitchen, bedrooms, dining room, pantry and bathroom; 170 sf floor tile, main level kitchen; 40 sf floor tile, main level dining room closet; 1 sink, main level kitchen; 70 sf sheet flooring, main level banquet hall; 140 sf sheet flooring, main level bathrooms; 210 sheet flooring, main level dining room; 140 If pipe insulation, lower level; 3 If furnace gasket, lower level. - All labor, materials, insurance, required permits, air monitoring, and disposal costs included. - Abatement work to be conducted by personnel licensed by the Minnesota Department of Health. All ACBM removed from this project will be transported to an approved landfill for disposal. - All Universal, Regulated and Hazardous Materials /Waste will be removed and /or recovered, transported and processed according to Local, State and Federal guidelines. All interior piping will be tracked that contained regulated and/or petroleum products. The lines will be vacuumed out and deconed utilizing high pressure hot water and surfactant to prevent a potential release during Barge salvage operations. The interior surfaces of the hull that have been impacted visually with fuel and oils will be deconed utilizing high pressure hot water and surfactant. Wash water will be recovered, filtered and discharged to the MCES Waste Water Treatment facility located on the subject property. Bringing technical expertise to your environmental needs. 6989 N. 55th Street Ste. C2 ® Oakdale, Minnesota 55128 • Office: 651- 779 -1900 0 Fax: 651 -779 -9786 Proposal for Environmental Work & Saivage of the Cayuga Barge Marine Barge Terminal Property 1250 South Main Street, Stillwater, Minnesota. 2 Alt flaking or pealing lead hase lJaint will be renioved and recovered under a controlled corltainment according to State and Federal guidelines. - Prior to any and all cutting, grinding or welding a 4-gas Monitor will be used to monitor the atmosphere within the Barge and a Hot Work permit will filled out. Mid America and Sub-Contractors will utilize Level C to D Personal Protective Equipment (PPE). PPE may be upgraded during the different phases of the project if site conditions and constraints warrant, such as chemical or physical hazards. All Elevated Work will be performed according to OSHA guidelines with workers wearing safety harnesses and lanyards. - MidAmerica will document and make of Photo og of the Environmental Abatement and Barge Salvage for the City of Stiliwater's records. COST SCHEDULE Pre-Dernolition Asbestos Materials Removal/Disposal $ 10.934.00 Universal, Regulated and Hazardous Waste Removal and Processing 3.408.08 Deconing of Interior Piping and Hull containing Fuels and 011 9 Abaternent and Processing ofPealing/Flaking Lead Base Pairit 13 Permitting, Permits and Project Manageinent 905.00 * 1) Salvage ofCayuga Barge (MidAxucrica Assumes All Risk and retains All Salvage Rights torMnu6u|/Soap) Credit (-) 9,000.00 *Estimated Total 29,612.00 o 2) MidAmerica will split the risk with the City of Stillwater, Cost to the City: Variable, depending on scrap value and Time and Materials Costs. We will continue dismantling the Barge following completion of Environmental Work. At that time the City of Stillwater will pay MidAmerica's T JL M Rates. Upon completion of the Project and all scrap/salvage is accounted for, MidAu e,icx and the City of Stillwater will spit the scrap value over and above the T & M Costs, O 3) The City ofStillwaterAssurnes Alt Risk. Costto City of'Stillwater: Variable, depending on the scrap value from the buyer at the tirne of dismantling. City Pays MidAmoriva$55.8D0 regardless of scrap value. The City of Stillwater retains all rights to the Salvage Materials/Scrap. The scrap hauled for recycling will go into an account set up in the City of Stillwater's Naine. A check wilt he issued directly to the City of Stillwater upon completion ofthe project.. NOTE: All Pricing is based on Today's Scrap Market Prices and is Subject to Change in 15 days from Today's Date. Our Salvage Credit or Cost will fluctuate up or down with the Marke following the 15 days of the Proposal. Proposal for Environmental Work & Saivage of the Cayuga Bargc Marine Barge Terminal Property 1250 South Main Street, Stillwater, Minnesota. ACCEPTANCE MNAmc icu will undertake this proposed scope of services for a cost o[$29.6|2.00 unless one of the *Alternates are requested. This proposed work scope and associated cost estimate is based on our knowledge of the project site conditions. The bid submitted is valid 15 days from date unless otherwise stated in writing. Payment is due upon completion of the job unless other arrangernents are made. Interest o[|.5% will be charged per rnonth on delinquent accounts. Your signature on this document acknowledges your acceptance of the proposed work scope and associated costs Accepted: Jim Harms MkAnricu — Sr.Cbeoivt Mr. Tim Moore or Autliorized Representative City of Stillwater Date: U _7/l_/y7 7 �u �« Date: 3 Date Estimate # 4/27/2010 19 2nd Nature ALL AROUND Services, INC. 5020 143 RD Lane Ramsey, MN 55303 612-232-1701 Name / Address City of stillwater Tim Moore 216 n 4th street stillwater mn 55082 Estimate Project Description Qty Rate Total Demo push boat remove all Asbestos & disposal or ACM , CLEAN U1' OF LOOSE/ FLAKING LEAD PAIN[ ACCORDING TO SURVEY, DEMO BOAT & REMOVE FROM SITE. WILL NEED SITE FOR 30 DAYS / CLEAN SITE will split salvage steel °flatly weight over 90 ton BUY SIGNING THIS ESTIMATE YOU ACCEPT ACCEPTED BY SIGNATI IR.E 36,500. 0 36.500.00 DATE PLEASE SIGN,DATE Thank you tbr your bus "ss. Total 536,500.00 2nd Nature ALL AROUND Services, INC. 5020 143 RD Lane Ramsey, MN 55303 612-232-1701 Name / Address City of stillwater Tim Moore 216 n 4th street stillwater mn 55082 Estimate MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer T DATE: April 29, 2010 RE: Feasibility Study for 2010 Supplementary Street Improvement Project Project No. 2010 -07 INTRODUCTION Bids for the 2010 Street Improvement Project were received on April 8, 2010. The lowest bid of $1,271,295.10 by Tower Asphalt was 14% below the engineer's estimate of $1,450,000. The total budget for the project is $1,771,560, including engineering and administration. Based on the low bid amount, the total project cost is estimated to be $1,600,000, including engineering and administration. This results in $171,000 available in the street project budget. With additional money available in the budget, it is proposed to extend the project to include the following streets: • Mulberry Street (Everett Street to 4 Street) mill and overlay • Pine Tree Trail (Pine Street to Olive Street) pavement reconstruction EXISTING CONDITIONS Mulberry Street between Everett Street and 4 Street was reconstructed in 1991. It is 40 -feet wide from Everett Street to 300 feet east of Harriet Street and 36 -feet wide from there to 4 Street. The street was constructed with a 6 -inch gravel base and a 5 -inch bituminous section. The pavement surface has been deteriorating in the last couple years, with most of the defects in the top 2 inches of the pavement surface. The water main, sanitary sewer, and storm sewer are all in good condition. Two of the catch basins have round, lower capacity inlets. The concrete curb and sidewalk are in good condition, but the pedestrian ramps do not have the required truncated domes. Pine Tree Trail between Pine Street and Olive Street was constructed in 1970 with a width of 32 -feet. The street was built with 7 inches of gravel and 2 inches of bituminous pavement. The pavement shows failure exhibited by extensive potholing and patching. The utilities are in good conditions. Two pedestrian ramps at Pine Street do not have the required truncated domes. PROPOSED PROJECT Mulberry Street: The proposed mill and overlay would involve milling two inches of the existing pavement and placing 2 inches of new bituminous wear course. The Americans with Disabilities Act (ADA) requires pedestrian ramps to be updated when streets are reconstructed. The existing pedestrian ramps would be removed and replaced with pedestrian ramps with truncated domes. The top section of the manholes and catch basins would be resealed. There are 2 catch basins that would be replaced with 2 -foot by 3 -foot higher capacity structures. Pine Tree Trail: The existing pavement would be removed and gravel would be added as necessary. The gravel surface would be tested and compacted and 4 inches of new bituminous would be installed. There are a few segments of curb that would be replaced and the pedestrian ramps at Pine Street would be upgraded with truncated domes. PROJECT COST AND FINANCING The project costs for the two areas, including engineering and administration are as follows: Mulberry Street from Everett Street to 4 Street $79,800 Pine Tree Trail from Pine Street to Olive Street $70,400 Total Project Cost $150,200 The project would be funded 50% through the capital projects fund and 50% through special assessments. The assessment policy indicates that residents along state aid streets should not be assessed higher amounts for living on streets with extra pavement width. The cost for the extra width of Mulberry Street in excess of 30 -feet would be deducted from the amount assessed to the residents. The City anticipates streets will last 20 years before requiring a mill and overlay. Since this mill and overlay would be performed 19 years after construction, 5% (1 /20 would be reduced from the assessed amount. The calculated preliminary assessments for the mill and overlay of Mulberry Street and the pavement reconstruction of Pine Tree Trail closely mirror the costs for the 2010 Street Improvement Project. It is proposed that the street project assessment rates be used for both projects with a 5% reduction for Mulberry Street. The final assessments could be less than the preliminary assessments, but are dependent on the final project quantities. The institutional properties along Mulberry Street would be assessed by the front footage method. New Heights School is on the north side at Everett Street and there is City property on both sides of the Street near the stairs to the ravine. The institutional properties would have a preliminary assessment rate of $16.62 per foot. Lot type Assessment units Preliminary Assessment Rate Preliminary Assessment Amount Mulberry institutional rate (New Heights School) 382 $16.62 $6,349 Mulberry standard interior lot 1 $1,575 $1,575 Mulberry comer lot 0.5 $1,575 $787 Pine Tree Trail standard interior lot 1 $4,064 $4,064 Pine Tree Trail comer lot 0.5 $4,064 $2,032 Street Assessment Rate Adjusted footage Assessment Units Assessment Amount Mulberry Institutional Property $16.62/ foot 382 $6,349 Mulberry Residential $1,575/ unit 12.5 $19,687 Pine Tree Trail Residential $4,064/ unit 9 $36,576 City * (58.3 %) $87,588 Total Overlay Project Cost $150,200 ** The residential properties would be assessed by the unit method. Standard (interior) residential lots would be assessed 1 unit and corner lots with only side reconstructed would be assessed 0.5 units. There are 12.5 assessment units on Mulberry Street that would be assessed at the preliminary mill and overlay assessment rate of $1,575 per unit ($787 for corner lots). On Pine Tree Trail, there are 9 residential assessment units. The unit assessment rate for Pine Tree Trail would be $4,064 ($2,032 for corner lots). The proposed preliminary assessment rates are summarized in the table below. The residents would have the option of paying the assessments before November 15 without interest or paying the assessments over a 10 -year period with interest. The interest rate on the preliminary assessment roll for the 2010 Street Improvement Project was 4.5 %, but is subject to change prior to the final assessment roll. It is anticipated that the final assessment roll will be presented at the September 7 meeting. The following table presents the project cost breakdown: City share includes extra width cost for Mulberry Street, City frontage on Mulberry, and 5% reduction for age of Mulberry Street Project cost includes 20% for engineering and administration In order to proceed with the 2010 Supplementary Street Improvement Project, Council would need to hold a public hearing for the affected residents and order the proposed improvements. Since the construction cost of the proposed project is less than 25% of the original street project contract, the street additions could be incorporated without rebidding. A possible schedule for the project is provided below. PROPOSED SCHEDULE (PRELIMINARY) May 4 Feasibility Study May 18 Public Hearing June through August Construction September 7 Assessment Hearing RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2010 Supplementary Street Improvement Project and order a public hearing to be held on May 18, 2010 at 7:OOPM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2010- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2010 SUPPLEMENTARY STREE IMPROVEMENT PROJECT, (PROJECT 2010 -07). PROPOSED 2010 FEASIBILITY STUDY AREA ater THE •INTHFLACE OF MINNESITA 0 1000 2000 4000 SCALE IN FEET @IR W00R 11 L� OKOU ST W. LINDEN ECHO LA ST RLING WA Y SLOPE LA OAK GLEN DRIVE OAK GLEN TRAIL OAK GLEN PLACE OAK GLEN CRESCENT OAK GLEN LANE SWENSON LANE OAK GLEN COURT OAK GLEN CIRCLE HEIFORT COURT MCKUSICK ROAD COURT LEGEND (PROJECT TYPE) - RECONSTRUCT (ORIGINAL) - ADDITIONAL RECONSTRUCT MILL AND OVERLAY (ORIGINAL) ADDITIONAL MILL AND OVERLAY 0 N Z ATTEST: RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2010 SUPPLEMENTARY PROJECT (PROJECT 2010 -07) WHEREAS, pursuant to resolution of the Council adopted April 20, 2010, a report has been prepared by the City Engineer with reference to the 2010 Supplementary Street Improvement Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The Council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 2. A public hearing shall be held on such proposed improvement on the 18 day of May 2010, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 4 day of May 2010. Diane F. Ward, City Clerk Ken Harycki, Mayor Memo iliwater T H E B R T H P A C E OE M I N N E S O T A To: Mayor and City Council From: Tim Moore, Assistant Public Works Superintendent Date: April 27, 2010 Re: Special Events in Lowell Park DISCUSSION On April 26, 2010 the Park and Recreation Commission recommended that the City Council approve the following special events in Lowell Park. Lost Dogs Concert The River Valley Christian Church made application for a special event to use Lowell Park on Friday, July 16 from 4 pm to 10 pm to host a free concert for the community. They have selected four options for placement of the stage. Staff has reviewed the application and the fire department has recommended Option 1 based on the need for power since it is much closer to the power source, e.g., pole than the other two options, less cables run over the ground to avoid trip hazards etc. in the park and it does not block Sam Bloomer Way. This option is also the applicant's first choice and Park Board's recommendation. Fire Muster The Minnesota Fire Engine Club made application for a Fire Muster event to be held on Sunday, June 27 2010 in Lowell Park from 12 pm to 5 pm. Trucks will be crossing the turf area to gain access to the levee walk by the Gazebo in North Lowell park. In case of rain the event will be moved south of the bridge on Sam Bloomer way. The Park and Recreation Commission recommended approval of this event and directed staff to work with the event organizer in the case of inclement weather to minimize damage to the park. The Downtown Parking Commission has also reviewed the application and approved use of the gravel parking lot for. the event. Vintage Car Show The Greater Stillwater Area Chamber of Commerce made application for a Cruisin' on the Croix Vintage Car Show to be held every Wednesday starting June 2 through end of August with no show the week of Lumberjack Days. Live music will be on the first Wednesday of each month. The Downtown Parking Commission will review the application at their May 20 meeting. RECOMMENDATION Review and approve the proposed special events. ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PRQPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: March 22, 2010 Organization: Minnesota Fire Engine Club Type of Organization: ,__XNon- Profit Contact Person: Richard Wente Email Address: dlwrew(I7comcast.net Address: 116 Everett St. N. City Stillwater State MN Zip 55082 Daytime Phone 651 -430 -1540 Alternate Phone Number Date(s) of Event: June 27, 2010 Hours of Event: 12 PM till 5PM (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordinance) Type of Event: Fire Muster 216 North 4 Street Stillwater, MN 55082 relephone: 651 - 430 -8800 Fax: 651- 430-8809 APPLICATION FOR SPECIAL EVENT Description of Event: A gathering of retired or antique fire trucks, about 8 to 10 in number. We would like to assemble at Lilly Lake parking lot, and at about 12:30 caravan down to the north end of Lowell Park using Greeley, Myrtle, north Main, Mulberry, north Water, and Mytle streets. Should any local departments send any fire trucks to be in the procession or have a presence in the park we would like to have the gravel parking lot closed for the morning and afternoon allowing in- service units to park on the gravel to allow easy and quick exit. We propose to position the retired participating trucks on the lower levy by executing a three point turn in front of the gazebo and backing over a short section of park grass tp get access. Positioning the trucks will allow owners to drop suction hoses into the river and draw water for pumping or relaying to other rigs. The object is simply to pump streams of water back into the river. Proposed Location of Event: Lowell Park is used: ._..X North Lowell Park Estimated number of people to attend: 200 The following information is required for consideration (Check next to items pertaining to your event. if not applicable — please put "NIA" in the space) _NIA Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day NIA___ Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee _X Site Map (Required for all events)— attach to application _X Impact (Required for all events) Need to keep parking clear from early Sunday morning in the gravel north lot and access points on Water St. and Myrtle St. _NIA Signage _N /A Approval Letter from Property Owner if on Private Property _N/A will be present at the event (SEE ATTACHED) N/A or Membrane Structures _N /A Cooking Operations _N /A Open Flame or Burning Operations _X_ Water Activities (River /Lakes) St. Croix River _N /A EMS Needs EMT Standby _Ambulance Standby Fire Department Standby _N /A Fireworks _N /A__ Street Closure _X Police Officer Possibly a squad to premed the caravan of trucks from Lilly Lake downtown and on Main Street, and possibly someone in the park if it is deemed necessary. Contact Stillwater Police Department (651 -351 -4900) to arrange for an officer. _ /A Restrooms (Portable) — Applicant to pay for restrooms — Contact Public Works to arrange — 651 - 275 -4100 N/A Live Entertainment P P romotion /Advertisement of Event — Notice in RiverMarket newsletter, club publications, Chamber of Commerce wsl tter, local print and radio Applicant Signature Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES'(i'f applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00/day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 Myrtle Historic 1 Unlimited after 6PM & Weekends Lowell Inn ■•■■•■■■ 0 . i o k* 41 co 0 g 1 0 0 ID ARMORY 4 hr 4 hr I Commercial A i 0 Staples Mill 0 1 Mulberry GRAIN ELEVATOR DOCK CAFE 0 0 CHAMBER 0 Chestnut 0 0 Olive 00 7 119 76 78 80 84 86 88 90 106, GRAND en, GARAGE Nelson. 1 0 0 GAS STATION 1 : 83 87 89 91 93 95 9 7 99 41) 4.0 A The Freight House CIO sir St. Croix River !Gazebo S .1.46 oridge l orfOr v , f3 7 7 .1g 001 15111 4 t Daytime Phone 216 North 4th Street Stillwater, MN 55082 Telephone: 651 - 430 -8800 Fax: 651- 430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLET APPLICATIONS WILL NOT BE PROCESSED Submittal Date: V //c� i /O APPLICANT INFORMATION (Please Print on Application) ,"f,.f i Organization: i Ckr-, -S4i & c_r.,&rcl. Type of Organization: ✓ Non- Profit For -Profit Contact Person: -JO/Li A/61 TZC 1/ Email Address: p & (' i o " ) C , js-Pro Address: .5 L eLtt. EL.t -o Ail_ Al Cit Lo_est_ Etee 6757- 4130 -- 5 s State/44V. Zip fT ? IGZ Alternate Phone Number ea 5i - 02 ( -73r3 EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: i 0401 Hours of Event: f /cfl)psi /a. wP (Special Events conducted after 10:00 p.m. require Council approval of a I varia ce to the noise ordinance) Type of Event: CO"( C"� t -s4 Doc55 / escription of Event: f-r T Cm,-e4/ v,�, L ..cp a.r .rte ' ..,i; s �-iw Cm .r t. o o re..4. / 'S w l (C Q i.3 , '7 j,¢ t 3 - ,4 - 1) Proposed Location of Event (be specific): If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) Estimated number of people to attend: c, off` 4„d( k o 2po 3o-o The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "N /A" in the space) Ka Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day s'c' Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee X- Site Map (Required for all events) - attach to application /� �/ IL Parking Impact (Required for all events) - Describe in detail: / �� ( gut_ e 0 7'uc.. a .Q3v -3eD c6-144u- (Continued on Bac OiLmozi2i / ua Ate Special Signage — Describe: wo Approval Letter from Property Owner if on Private Property (attach to application) Ma Vendors will be present at the event (SEE ATTACHED) ,oXao Kr K, Tents or Membrane Structures Size 0 24, ae Location mr. Exiting Points Alio x 74. 5 1 /ixo Cooking Operations Propane �� , Z. . 01 Applicant Signature Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: Deep Fat Frying Other Ago Open Flame or Burning Operations Describe: , i' Water Activities (River /Lakes) River /Lake Name: EMS Needs _EMT Standby Ambulance Standby Fire Department Standby ,uo Fireworks r7 / nn !!,, x1; Street Closure What Streets: {. Ste, !� lam- �cC Ci�Ec .� ` �bG/� U i ,S./ : S Qrac , — Police Officer Needed (Required If alcohol isbe'ses rviced m-. on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 - 351 -4900) to arrange for an officer. Restrooms (Portable) — Applicant to pay for restrooms — Contact Public Works to arrange — 651 -2 5 -4100 X Live Entertainment — Describe type of Music: C Stiu.e. 6ac...L Cruna r-./ k Promotion /Advertisement of Event — Describe Level of Promotion /Advertisement ZepCc...t ev r- FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 • 38 j .. in ®9�+lY:Da.4s Option l- tSliut�.rJkfiC�' Portable Stage 20' x 20' With a 20' x 20' Canopy ove it in case of rain. On the South end of the South end of Lowell Park. Stage would be facing North with the back of the stage facing the public restrooms. Electricity would be run from the pole, NW of the public restroom. 45 t 3;) ib N 92'4 14 U `W ale•. 633 it .. Eye alt 13c8 u jffiagoq Option 2- Portable Stage 20' x 20' With a 20' x 20' Canopy ovef't in case of rain. In E` the middle of the South end of Lowell Park. Stage would be facing West with the back of the tage facing the river. Electricity would be run from the pole, NW of th public restroom. ye a4; 13C8t• 4E: Option 3- Flatbed Semi- trailer Stage 40' x 8' With a 10' x 20' anopy over it in case of rain. In the middle of the South end of Lowell 'ark. Parked on Sam Bloomer street. (This is advantageous becaus after the concert, the park would be cleared out of concert appar us within an hour.) The disadvantage would be that Sam Bloomer •t. would not be passable from l 4 :OOPM - 10 :OOPM. ;St ', I Stage would be facing West with th= sack of the stage facing the river. Electricity would be run from the pole, NW of the public restroom. (This would be the longest electrical run.) anopy over it in case of rain. I'n 11 Park. Stage would be facing West with the •pack of the stage facing the river. Electricity would be run from the Gaze ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: April 26, 2010 APPLICANT INFORMATION (Please Print on Application) Organization: Stillwater Chamber of Commerce Type of Organization: X For- Profit Contact Person: Address: Daytime Phone Non- Profit Description of Event Car Show Scott Zahren 216 North 4 Street Stillwater, MN 55082 telephone: 651 -430 -8800 Fax: 651- 430 -8809 hopehouse9(rz�aoLcom Date(s) of Event: See Attached Type of Event Crusin' on the Croix: Stillwater's Hot Rad and Vintage Car Show APPLICATION FOR SPECIAL EVENT Email Address: 308 East Chestnut Street City Stillwater 651- 351 -0262 State MN Alternate Phone Number Zip 55082 EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Hours of Event: 4 PM -10 PM (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordinance) Proposed Location of Event (be specific): _Lowell Park Parking lot east of Water Street Inn from Chestnut to Mvrtle. Parking lot East of Water Street Inn Parking lot Myrtle to Mulberry. If Lowell Park is used: X North Lowell Park South Lowell Park (check which one or both) Estimated number of people to attend: 200 The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "N /A" in the space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day Permit to Consume -Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) = $35.00 fee X Parking Impact (Required for all events) - Describe in detail: Parking should not present a problem because the event is mid -week with adequate parking located nearby as well as the availability of the new parking ramp. (Continued on Back) X Special Signage – Describe: We will provide on site signage as well as a number of sandwich board type signs leading participants and visitors to the site Signs measure 36 X 12. These signs will be placed the day of the event and picked up following the event. Approval Letter from Property Owner if on Private Property (attach to application) X Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size Location Exiting Points Cooking Operations Propane Deep Fat Frying Other Open Flame or Burning Operations Describe: Water Activities (River /Lakes) River /Lake Name: — EMS Needs _EMT Standby Fireworks X Street Closure App ant Signature Ambulance Standby Fire Department Standby What Streets: Please refer to map. Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651- 351 -4900) to arrange for an officer. _ Restrooms (Portable) -- Applicant to pay for restrooms – Contact Public Works to arrange – 651- 275 -4100 X Live Entertainment Describe type of Music:_ Live or DJ. X Promotion /Advertisement of Event – Describe Level of Promotion /Advertisement Will advertize on WDGY day and Wednesday prior to the event as well as a live broadcast by WDGY from 5 PM to 6 PM durin• = -n . Local newspapers. Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: i C rr c/on ArpratOgetrarri --- CALA C )L& r 4 ApPrO Q gQq " C.41. ctp♦ evt FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) . ft Staples Mill 0 GREATER STILLWATER Chamber of Commerce Amoport • Lake Elmo • Oa& Rok Heights • Sid/tooter Courthouse 12 ARMORY 4 4r 4 hr 1 0 V p to Myrtle reds r* Part 1421 031 Chaestaant Olive 4; ot GRAND GARAGE 0 0 A m Stoll c 4 r Y J B r i dt - e ..-�` a Cruising on the Croix: Stillwater's Hot Rod and Vintage Car Show There's nothing better than a summer evening spent down by the river in downtown Stillwater. Cruising on the Croix provides a great free, family - friendly event every Wednesday in June, July, and August (with the exception of July 21) from 4:00 to 9:00 pm. The first 125 cars will receive a dash plaque. WDGY will broadcast live in Lowell Park from 5:00 to 6:00. There will be live music on the first Wednesday of each month from 6 :00 to 9 :00. All other Wednesdays will feature a DJ` playing your favorite 50's, 60's and 70's music from 6:00 to 9:00. The show will be downtown along the scenic St. Croix River stretching from Chestnut Street north to Mulberry. Vendors will be on hand selling the usual car show fare: Hot Dogs, Hamburgers, Kettle Korn, tacos, French Fries, Cheese Curds, and so forth. Lots of free giveaways! Bring the whole family out to check out the great vintage rides and soak up the summer sun! Lowell Park Stillwater 55082 Scott Zahren 651- 351 -0262 hopehouse9 @aol.com http:// www .discoverstillwater.com/events/ JUNE- 2 tnroug g AUGUST 2 noshowc Vv ''21st ih FESTIVITIES RUN FROM 5:O 4 ' TO 10 Lowell Park in Downtown Stillwater Featuring Live Music from 6 to 9 the first Wednesdays of the month: June 2nd- Total Disc Tracktion courtesy of The Freight House Restaurant July 7th -IBA courtesy of Ruby Begonia's August 4tth - Jeff Loy n Band courtesy of P.D. Pappy's WDGY live broadcast from 5 -6 DJ Playing 50's, 60's & 70's music 6-9 other Wednesdays Freight House Restaurant Mad Capper Smalley's Caribbean BBQ Ruby Begonia's DASH PLAQUE SPONSORS Water Street Inn Brine's Tire Proz Alesci Furniture Gallery We s each t he ` fir st 1 25 recei bash Pl P.D. Pappy's Leo's Grill & Malt Shop Autumn Cottage Dock Cafe 7C171 O E 8617 0 .'"4' 7rO CONTACT: Scott Zahren - 651- 351 -0262; Jeff Swanson - 651 - 275 -1333; John Daly - 651 -439 -5718 1. CALL TO ORDER 2. APPROVAL OF APRIL 12, 2010 MINUTES CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, May 10, 2010 AGENDA FYI The City of Stillwater Planning Commission will meet on Monday, May 10, 2010, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. 3. OPEN FORUM The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Commission may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess 4. PUBLIC HEARINGS. The Chairperson opens the hearing and will ask city staff to provide background on the proposed item. The Chairperson will ask for comments from the applicant, after which the Chairperson will then ask if there is anyone else who wishes to comment. Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 4.01 Case No. 2010 -11 A variance request for rear and side yard setbacks for the construction of a • swimming pool located at 1211 Macey Way in the CCR, Cottage Cove Residential District. Eric Thole, applicant. 4.02 Case No. 2010 -14. A variance request to impervious surface regulations and bluff line setback for the construction of an addition located at 722 3 St No in the RB, Two Family Residential District. Mark Balay, representing, Joel Jaeger, applicant. 4.03 Case No. 2010 -15. A variance to the impervious surface regulations for the construction of a garage located at 405 Holcombe St S in the RB, Two Family Residential District. Darron May, applicant. 4.04 Case No. 2010 -16. A Comprehensive Plan Amendment and Zoning Map Amendment to amend the area located at 1850 South Greeley, 1792 South Greeley, 1862 South Gree ley, 1825 and 1845 Industrial Blvd from Business Park Indust rial to Business Park Commercial. BWBR Architects, representing, Stillwater Area Public Schools, Raymond Queener. 4.05 Case No. 2010 -17. A special use permit amendment to add antennas and cables to the existing 100 - ft monopole telecommunications tower for T -Mob ile located at 1790 Washington Avenue in the BP -I, Business Park Industrial District. Verna Garrison,T - Mobile, applicant. 4.06 Case No. 2010 -18. A variance request to the front yard setback for the construction of a d eck located at 1316 Oak St West in the RA, Single Family Residential District. Justin Bigger, applicant. 4.07 Case No. 2010 -19. A special use permit for an outside patio located at 1180 Frontage Road W (Aritso's) in the BP -C, Business Park Commercial District. Samy Youssef, applicant. 4.08 Case No. 2010 -12. A Zoning Text Amendment on Swimming Pool Safety Enclosures. City of Stillwater, Applicant. 5. OTHER BUSINESS 5.01 Case No. 2010 -13. A Zoning Text Amendment on Solar Panels. City of Stillwater, applicant. WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 27, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration Public Works Sheriff's Office A. Approval of resolution reaffirming the county's intent to reimburse itself from proceeds of the future sale of bonds for certain eligible expenditures associated with Land and Water Legacy Projects. B. Approval to cancel the grant agreement and all the obligations therein between Washington County and the State of Minnesota Department of Natural Resources for funds to purchase a conservation easement over property owned by Mr. Rowe in Denmark Township. Information Technology C. Approval of Fiber Optic Cabling Network installation agreement with Access Communications. D. Approval of Supplemental Agreement No. 2 and Work Order No. 4 to County Road 71 bituminous paving project with Tower Asphalt, Inc.; and approval of resolution, final payment to Tower Asphalt, Inc. in the amount of $43,553.01 for the County Road 71 bituminous paving proj ect. E. Approval of resolution, award of bid for the provision and application of crack sealant on various county roads to Fahrner Asphalt Sealers, LLC the lowest responsible bidder, in the amount of $97,490.03 conditioned upon the execution of a contract as approved by law. F. Approval of resolution amending Exhibit A attached to Washington County Ordinance No. 180, Floodplain Management Regulations, G. Approval to enter into a Service Agreement Contract with Motorola that will provide maintenance for the 800 MHz Public Safety Radio System. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington C 3. 9:10 Consent Calendar — Roll Call Vote BOARD AGENDA APRIL 27, 2010 - 9:00 A.M. Assistive listening devices are available for use in the County Board Room If von naafi acdcfanra dun to dicahility or lanm,ana harrinr nleaco rail (RR11 4. 0-enon Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:10 Housing and Redevelopment Authority — Barbara Dacy, Executive Director Red Oak Preserve Senior Housing Project 5. 9:20 Accounting and Finance — Harley Will, Director Reallocation of Recovery Zone Economic Development Bonds and Waive the Allocation of Recovery Zone Facility Bond Authority 6. 9:25 General Administration — Jim Schug, County Administrator A. Purchase of Dale Property in Woodbury B. Legislative Update 7. 9:40 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:00 Adjourn 10. 10:05 to 10:35 — Board Workshop with Community Services Discuss Meals on Wheels Services in Washington County and Proposed Changes 11. 10:35 to 11:35 — Annual Performance Review of County Administrator 12. 1:00 to 3:00 — Tour of Appert Property in Grey Cloud Island ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location April 26 Library Board 6:30 p.m. 8595 Central Park Place — Woodbury April 27 Finance Committee Meeting 11:45 a.m. Washington County Government Center April 28 Metro Mosquito Control 9:00 a.m. 2099 University Avenue West — St. Paul April 28 Solid Waste Management Coord. Board 10:30 a.m. 2099 University Avenue West — St. Paul April 29 Red Rock Corridor 3:30 p.m. Cottage Grove City Hall EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Community Services Summary of Proceedings Washington County Board of Commissioners April 13, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and Lisa Weik, District 5. Commissioner Myra Peterson, District 4, absent. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Hegberg — recognized the Washington County dive team for their efforts this past weekend; Commissioner Kriesel — received a letter from Stillwater Township thanking the Board for the use of its Sentence to Service crew; attended the I -94 Corridor Commission which met with Congresswoman Betty McCollum and staff from Congresswoman Michele Bachman's office; reported that Woodbury Mayor Bill Hargis will not be seeking re- election; and met with the Stillwater Chamber of Commerce on the bridge advocacy group; Commissioner Weik — reported on the Woodbury Lions Club pancake breakfast; thanked Mayor Hargis for his inspiration and being a role model to the entire Woodbury Community; noted that the family of Greg Orth, former County Commissioner, donated memorials to the restorative justice program in Woodbury; and announced that the Woodbury Yellow Ribbon Committee activities are listed on their web site; Commissioner Pulkrabek — asked that a proclamation be prepared for Mayor Hargis. Appoint Robert Fleischman, Lake Elmo, to the Workforce Investment Board to a first term expiring June 30, 2012. General Administration Approval of the following actions: - Legislative update; - Board correspondence was received and placed on file. Library Approval of Resolution No. 2010 -046, use of donated Library materials. Property Records and Taxpayer Services Approval of the following actions: - Renew on -sale malt liquor and Sunday liquor license, and consumption and display permit for the Disabled Veteran's Rest Camp, April 1 2010 through March 31, 2011; - Resolution No. 2010 -052, denial of repurchase application of Mr. Kent L. Lavake. Public Health and Environment Board workshop held to receive a status report on the Statewide Health Improvement Program. Public Works Approval of the following actions: - Appoint John Rheinberger, Stillwater, to the Historic Courthouse Advisory Council, to a first term expiring December 31, 2011; - Cooperative agreement with the City of Afton to facilitate the Downtown Afton Stormwater Management Plan; Supplemental Agreement No. 1, Change Order No. 2, and Work Orders No. 2 through 4 to CSAH 12 turn lane construction project with Dresel Contracting; Resolution No. 2010 -047, finale payment on CSAH 12 turn lane project to Dresel Contracting, Inc.; Resolution No. 2010 -048, authorize the Commissioner of the Minnesota Department of Transportation to perform a speed study to determine the reasonable and safe speed limit on CSAH 18 in Newport and CSAH 38 in Newport and St. Paul Park; Change Order #3 to contract with Parsons Electric, LLC in the amount of $114,215.09; Change Order #3 to contract with Wasche Commercial Finishes, Inc. in the amount of $1,192; Resolution No. 2010 -049, Minnesota Ski Trail assistance program grant request; Resolution No. 2010 -050, license agreement with film company Statue of David, LLC; Sheriff's Office Approval of the following actions: 1.0 FTE Special Project position of Criminal Analyst wholly funded through a Homeland Security and Emergency Management grant. Resolution No. 2010 -051, National Public Safety Telecommunications Week; - Communication System Subscriber agreements with the City of Lakeland; - Accept donation from the Rotary Club of Forest lake in the amount of $500. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners April 20, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Weik — reported that the Minnesota Pollution Control Agency informed the Solid Waste Management Coordinating Board that it would extend the term of the funding agreement through December 31, 2010; attended the Woodbury Citizen's academy graduation; attended the Woodbury City Council meeting where they adopted the resolution for the Dale Property open space acquisition and authorized acceptance of a grant from Washington County; noted that a Woodbury founding family member, Lucille Cargill, recently passed away; attended the Minnesota Inter- County Association meeting last week; and reported on the Association of Minnesota Counties Board of Directors meeting; - Commissioner Peterson — will be attending the Housing and Redevelopment Authority meeting for Commissioner Hegberg this evening and will not make the Volunteer Recognition event; and April 24 is Earth Day in Cottage Grove; Commissioner Kriesel — reported on a meeting he had with staff from Senator Al Franken's office regarding support for the I -94 corridor. General Administration Approval of the following actions: - April 6, 2010 Board meeting minutes; Reappoint Dennis Hanna, St. Paul Park, and Brian Johnson, Woodbury, to the South Washington Watershed District Board of Managers to terms expiring May 1, 2013; Resolution No. 2010 -057, proclaim April 18 -24 as National Volunteer Week in Washington County; Resolution No. 2010 -058, acknowledging Community Thread during National Volunteer Week; - Community Thread awards were presented to: Lifetime Volunteer Award — co- winners Cub and Judy Davis of Stillwater; Outstanding Adult Volunteer Award — Michelle Witte of Woodbury; Outstanding Youth Volunteer Award — Andrew Lee of Woodbury; Outstanding Group Volunteer Award — co- winners FamilyMeans "Power of the Purse" team and the American Association of Retired Persons (AARP) TaxAide Program of Community Thread; Resolution No. 2010 -059, recognition of Washington County employees during National County Government Month, April 2010; Legislative update; Board correspondence received and placed on file; - Board workshop held for a status report on the Land and Water Legacy Program projects and related parkland acquisitions. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2010 -053, premises permit application for the Climb Theatre, Inc.; Resolution No. 2010 -054, lawful gambling exemption for the Hastings Duck Unlimited; Renew application of on sale liquor and Sunday liquor license, for Withrow Ballroom Catering Services, LLC dba Bergmann Withrow Ballroom and Event Center for the period of April 1, 2010 through March 31, 2011; Board workshop held to discuss the final 2010 property taxes. Public Health and Environment Approval of agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Federal Department of Homeland Security, State Homeland Security Grant Program for Federal Fiscal Year 2009 on behalf of the Metro Region Homeland Security and Emergency Management Joint Powers Agreement. Public Works Approval of the following actions: - Resolution No. 2010 -055, Minnesota Snowmobile Trails Assistance Program, Star Trail Association; Increase the fee for firewood sold in Parks Division facilities from $4.00 per bundle to $5.00 per bundle, and amend Policy #1032 to reflect the change; Resolution No. 2010 -056, elevator preventative maintenance services Amendment #1 with ThyssenKrupp Elevator Corporation; Workshop held to review options to utilize County State aid funding for pavement rehabilitation work in 2010. Regional Railroad Authority Approval of the following actions: - April 6, 2010 RRA meeting minutes; Resolution No. RRA- 2010 -003, contract with Tunheim Partners to complete the I -94 corridor Commission Strategic Communication Plan; RRA workshop held for an update on the Counties Transit Improvement Board meeting. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 °a Street N., Stillwater, Minnesota. WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MAY 4, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration Human Resources Property Records and Taxpayer Services Public Works A. Approval of the April 13, and 20, 2010 Board meeting minutes. B. Approval of resolution congratulating Roger Peterson who was honored as the 2010 Cottage Grove Volunteer of the Year on April 27, 2010. C. Approval to revise and rename Washington County Personnel Rules and Regulations Section 7 — Requirement of Medical Evaluation. D. Approval to ratify 2010 -2011 Contract for Teamsters Local 320 Probation Officers Bargaining Unit. E. Approval of resolution awarding contract to Graphic Design for printing and delivery of ballots for the 2010 Primary and General Elections. F. Approval of Change Orders #3 and #4 to the County State Aid Highway 18 road construction project contract with Forest Lake Contracting. G. Approval of resolution accepting the Local Operational Research Assistance Program grant in the amount of $5,000 or purchase of Ultra Guard cart. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. May 4 May 6 May 6 Washington u Personnel Committee Law Library Board of Trustees Metro Energy Policy Coalition BOARD AGENDA MAY 4, 2010 -10:00 A.M. 1. 10:00 Roll Call Pledge of Allegiance 2. 10:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 10:10 Consent Calendar — Roll Call Vote 4. 10:10 Housing and Redevelopment Authority (HRA) — Barbara Dacy, Executive Director A. HRA Qualified Allocation Plan for 2011 Tax Credits B. Set Public Hearing to Consider the Issuance of Bonds and Approval of General Obligation Backing for the TrailSide Senior Living Project C. Set Public Hearing for HRA TrailSide Senior Housing Tax Increment Financing Amendment 5. 10:30 Library — Patricia Conley, Director Summer County Library Hours 6. 10:40 Public Works — John Elholm, Parks Director Purchase of the Appert Property in Grey Cloud Island Regional Park 7. 10:45 General Administration — Jim Schug, County Administrator Legislative Update 8. 10:55 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 11:15 to 11:35 — Executive (Closed) Session with the Office of Administration Review Valuations and Receive an Update on the Landowner Negotiations of Certain Land and Water Legacy Projects 11. 11:35 Adjourn 12. 11:40 to 12:00 — Board Workshop with Public Works U.S. 61 Access Management Plan and Memorandum of Understanding — Trunk Highway 97 to 180 Street, City of Forest Lake ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location 12:15 p.m. 7:00 a.m. 12:00 p.m. Assistive listening devices are available for use in the County Board Room If vm, nnnd aecietanrn ,h,,, tel ,1k $Y;n, nr hn,,,n 'yards, p;n,ca ran Mgt 450 P000 Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 Washington County Government Center Law Enforcement Center — 4 Floor 125 Charles Avenue — St. Paul EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER April 26, 2010 Mayor Ken I Iarycki, City Council and City Staff City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor, Council Members and City Staff: I am writing to extend my appreciation to you for your assistance and the action you have recently taken to pass the Problem Property Ordinance in the City of Stillwater. I generally prefer not to see additional laws and ordinances enacted as I would hope that citizens and in this case, landlords would take responsibility for their property and its occupants. However, we have a few property owners and renters who have been chronic problems for our community and as a result, have disproportionately burdened the City's resources and adversely affected neighborhoods. The new Ordinance should work to address the most egregious property maintenance and behavior issues. As a point of information, I thought it was ironic that within two days of the passing of the new ordinance, the police were called to the problem house next door to mine (515 South Third) to respond to a disturbance that occurred during the day and was reported by someone at St. Croix Catholic School. This landlord and the renters are truly having a negative impact on the neighborhood and City. Thanks again for working with the community to address this issue. B st egards, Patricia A. Wolf cc: Dave Magnuson Larry Hanson John Gannaway Stuart Glaser Patricia A. Wolf 509 South Third Street Stillwater, MN 55082 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board. Chair Pulkrabek presided. Accounting and Finance Summary of Proceedings Washington County Board of Commissioners April 27, 2010 Adoption of Resolution No. 2010 -065, disposition of Recovery Zone Bond issuance authority allocated to Washington County by Minnesota Management and Budget under the Federal American Recovery and Reinvestment Act of 2009. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Weik — attended the Library Board meeting and heard a presentation from the Library Partners Foundation and a desire to expand their presence in the community and to increase the membership; the Woodbury Expo was held and well attended; Commissioner Peterson — attended the Counties Transit Improvement Board and indicated that the report from Springsted and other information from the meeting have been sent to all Commissioners; Commissioner Hegberg — attended the Transportation Advisory Board which discussed the fact that some of the Federal funds through the American Recovery and Reinvestment Act did not qualify and will be directed to the State of Minnesota to see what can be done; the City of Forest Lake has let bids for the County Road 2 roundabout; he believes that the county should continue to be involved with the Counties Transit Improvement Board because there needs to be alternatives to transit as the population ages and he feels that the county will benefit from being at the table and staying involved in projects; and, he will not be at next week's Board meeting, he will be attending the Public Employee Retirement Association national conference; Commissioner Kriesel — feels that there are important policy decisions that need to be made on the Counties Transit Improvement Board (CTIB) whether it pertains to governance or if there is an attempt to increase the sales tax and how that would affect the county's decision to stay in CTIB; attended the volunteer reception at the Historic Courthouse; the Audit Committee heard a good report from the external auditors; he attended a fundraiser for the Bayport Library where Iraqi war veteran John Kriesel spoke; and, he toured the Communication Center with the fiver Lower St. Croix Valley communities; Commissioner Pulkrabek — reported on the Workforce Investment Board meeting he attended and was shown what happens to clients from the time they walk through the door, through all the classes available, until they find a job, on average, six months later. Community Services Board workshop held to discuss Meals on Wheels in Washington County and proposed changes. General Administration Approval of the following actions: - Resolution No. 2010 -060, reaffirming the official intent of Washington County to reimburse certain expenditures from the proceeds of bonds to be issued by the county; - Cancel the grant agreement and all the obligations therein with the State of Minnesota Department of Natural Resources for funds to purchase a conservation easement over property owned by Mr. Rowe in Denmark Township; Resolution No. 2010 -066, agreement with the City of Woodbury providing $1,340,000 from the Land and Water Legacy Program funds to acquire interests in property; - Legislative update presented; - Commissioner Peterson suggested Board support for the following TIGER (Transportation Investment Generating Economic Recovery) grants: Stillwater Bridge and work with Ramsey County for the Union Depot, Hoffman Yard project; Board correspondence was received and placed on file; - County Administrator's annual review and work plan. Housing and Redevelopment Authority Adoption of Resolution No. 2010 -064, required by Section 147(f) of the Internal Revenue Code giving approval to a project on behalf of Shelter Holdings, LLC and approving the issuance of certain obligations by the Washington County Housing and Redevelopment Authority for the Red Oak Preserve Senior Housing project. Information Technology Approval of Fiber Optic Cabling Network installation agreement with Access Communications. Public Works Approval of the following actions: - Supplemental Agreement No. 2 and Work Order No. 4 to County Road 71 bituminous paving project with Tower Asphalt, Inc.; Resolution No. 2010 -061, final payment on County Road 71 bituminous paving project to Tower Asphalt, Inc. - Resolution No. 2010 -062, bid award for crackseal provision and applications on county roads for 2010; - Resolution No. 2010 -063, amending Exhibit A attached to Washington County Ordinance No. 180. Sheriffs Office Approval to enter into a service agreement contract with Motorola to provide maintenance for the 800 MHz Public Safety Radio System. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions MAY 11 Workshop — Counties Transit Improvement Board Workshop — Environmental Health Delegation Agreement and Ordinance Updates MAY 18 Agenda — Minnesota Counties Intergovernmental Trust Annual Report Workshop — Conservation Plan — Results of Mapping Project, Implementation Strategies 5/3/2010 Workshop — Assessing Fees Charged to Cities and Townships that Contract with the County for the Review and Valuation of Property Workshop — Counties Transit Improvement Board Workshop to Review May 19 CTIB Agenda MAY 25 Public Hearing on Housing and Redevelopment Authority's Request for General Oblication Pledge on Trailside and Landfall Projects JUNE 8 Agenda — Housing and Redevelopment Authority HOME and Community Development Block Grant Agreement JUNE 15 Board of Appeal and Equalization — 5:00 p.m. JUNE 22 Board of Appeal and Equalization (continued) Public Hearing — Housing and Redevelopment Authority Trailside (TIF) Amendment Public Hearing on Housing and Redevelopment Authority's Request for General Obligation Pledge on the Landfall Project JUNE/JULY Workshop — Solid Waste Processing FUTURE Workshop - Metropolitan Council Members The County Board will meet with Metropolitan Council members to discuss issues of mutual interest and concerns. Meeting with the City of Newport The County Board will meet with Newport to discuss Red Rock and future park-n- ride/commuter train station in their city. Workshop — Review of Public Information Workplan BID OPENINGS C:\Documents and Settings\nmanos\Local Settings\Temporary Internet Files\Content.Outlook\YINA0M9V\Preview.doc