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HomeMy WebLinkAbout2010-03-22 PRC packet~ ter l w r __ '~`N ~~F PIPTNPi.ACF. Op ~dINNESOIA\~~ ' CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, MARCH 22, 2010 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, March 22, 2010, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the February 22, 2010 Minutes. Action Items 2. Eagle Scout Project 3. Special Event Applications a. Blue Grass Music Concert (Pioneer Park) b. Ballet Jubilate Dance Performance (Pioneer Park) 4. Northland Park Dugout Commission Items/Topics CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION MONDAY, FEBRUARY 22, 2010 Present: Linda Amrein, chair David Brandt, Scott Christensen, Rob McGarry, Solveg Peterson and IVlike Polehna Staff present: Asst. Public Works Superintendent Tim Moore Absent: Sandy Snellman Ms. Amrein called the meeting to order at 7:05 p.m. Approval of the January 25, 2010 Minutes - Mr. McGarry, seconded by Mr. Brandt, moved approval of the minutes as presented. Motion passed unanimously. It was noted that Mr. Polehna, as Council liaison, is no longer a voting member of the Commission. Action Items Special Event Applications • Rivertown Art Festival (Lowell Park) • Fall Colors Fine Art & Jazz Festival (Lowell Park) Mr. Moore noted that both the Rivertown Art Festival to be held IVlay 15-16, 2010 and Fall Colors Fine Art and Jazz Festival to be held October 2-3, 2010 are contract events. The Council has already reviewed and approved the contracts, he said. Mr. Moore said the predicted high water levels on the St. Croix could present a problem for the spring art fair. Ms. Amrein asked about the fees, considering the Chamber is anon-profit entity. Mr. Moore explained that the $500 fee being charged the Chamber is due to the fact that exclusive use of Lowell Park is involved, and he noted these events involve contracts with the City, like Lumberjack Days. Mr. McGarry said the special events task force is also looking at tiering events, as contract events or special events, with different approvals and different requirements for the different types of events. There was discussion of the $1,000 fee being charged to the upcoming bike race, and it was noted any profits from that event are given to charity. Mr. McGarry said the recommendations from the task force include a $1 beautification fee per participant or booth, plus an event fee for use of City facilities/services/streets; the difficulty, he said, is determining how to establish the event fee. Mr. McGarry briefly discussed the task force proposal regarding the beautification fee and how that money would be expended. Mr. McGarry moved to approve the fall and spring art fairs for this year, noting that next year the process might be different, depending on the task force recommendations. Mr. Brandt seconded the motion; motion passed unanimously. • Easter Egg Hunt (Washington Square) Mr. Moore noted that last year there had been some discussion regarding parking for the event. He said he spent some time at the event last year and thought people were respectful of neighbors, and didn't observe people parking in driveways, etc. He noted that organizers have been asked, and agreed, to promote the availability of parking at Lily Lake to alleviate the problem. Mr. McGarry moved approval of the Knights of Columbus Easter Egg Hunt on April 3, 2010. Ms. Amrein seconded the motion; motion passed unanimously. Park and Recreation Board Minutes February 22, 2010 Page 2 of 3 • March of Dimes Walk for Babies (Triangle Park) Mr. Moore noted this is an annual event and well-run operation. He said staff does place some picnic tables in the park, along with some garbage cans for the event. He said he has not noticed a lot of disruption to the community from this event. Mr. McGarry, seconded by Mr. Brandt, moved approval of the March of Dimes event on April 25, 2010. Motion passed unanimously. • Blue Grass Music Concert (Pioneer Park) Mr. Moore stated this will be the first year of the event to be held at Pioneer Park. He noted that the applicant did indicate "for profit" on the application; he said he would clarify that status with organizers as it was his understanding that it was anon-profit event. It was noted that there is no admission charge. Mr. Moore said there was some concern by residents about parking on Laurel and some of the other side streets in the area. Mr. McGarry asked if there are any other events scheduled at the park that day that might be using the picnic shelters; Mr. Moore noted that staff handles that to ensure there are no other competing uses. Ms. Amrein suggested there might be a possibility of musicians' CDs being offered for sale at the event and wondered if that was allowable or whether special approvals would be necessary. IVIs. Peterson noted the Blue Grass community has a large following and suggested attendance could be huge, depending on where the event is advertised. Mr. Polehna spoke of the attendance at the Blue Grass festival at Lake Elmo Park. It was consensus to delay approval pending more information from the applicant. • Gopher to Badger'h Marathon (Brown's Creek Park) Mr. Moore stated this event is staged in Hudson with a lot of the runners bused to Brown's Creek starting point. He said there are only a couple roads utilized by the runners in town. He noted the event doesn't require exclusive use of the park, and organizers provide portable toilets. Ms. Amrein noted that the Gasthaus is listed as the starting point in the proposal from the organizers and suggested that they need to update that information; she also pointed out the dates in the material are incorrect. Mr. Polehna noted a resident had expressed concerns about another event that entered Owens Street from McKusick and wondered whether that would be a problem again; Mr. Moore stated there was no problem last year. Mr. Christensen noted this event is a big fund-raiser for the Stillwater football team, which runs the aid stations for the event. Mr. Christensen pointed out that last year, the City had proposed charging the organizers $1 per participant for the downtown beautification fund; Mr. McGarry stated the task force is clarifying the definition of downtown and under new rules, this event wouldn't be involved. Mr. Polehna expressed a concern about inconsistency, noting the bike race is asked to pay for Stillwater police assistance, while this event doesn't have the same requirement. Mr. Christensen said he thought last year, the organizer agreed to pay for police services, with the $1 fee eliminated. There was discussion about the beautification fee and whether it should be desjgnated for downtown or citywide. Mr. McGarry moved to approve Final Stretch's use of Brown's Creek Park for the race start for the Gopher to Badger'/z Marathon event on August 14, 2010. Mr. Brandt seconded the motion. There was further discussion about fees and profits involved. Motion to approve the use of Brown's Creek Park for the race start passed unanimously. • Step Out: Walk to Fight Diabetes (Pioneer Park) Mr. Moore noted this is another annual event, with no issues in the past. Mr. CI-iristensen asked if there had been any problems having the event coincide with the fall art fair; it was noted that this has taken place for a number of years. Mr. McGarry moved to approve the American Diabetes Association's application for the Walk to Fight Diabetes for 2010. Ms. Peterson seconded the motion. Ms. Amrein reiterated Mr. Christensen's concern about having this event Park and Recreation Board Minutes February 22, 2010 Page 3 of 3 coincide with the fall art fair, speaking of potential parking problems. Mr. Moore noted that the fall art fair is the smaller of the two art fairs. Motion to approve the Walk to Fight Diabetes event on October 2, 2010 passed unanimously. Commission Items/Topics On a question by Ms. Amrein, Mr. Moore stated he would be bringing back the final draft of the turf management plan for discussion. Mr. Moore asked if there had been any feedback from the Red Bull pond hockey tournament, held the previous weekend. He said he stopped by and thought it was a great event. There was discussion of the outdoor ice at the Rec Center and how well everything has worked out. Mr. Brandt asked if the City ever receives information from the hotels after events such as the pond hockey tournament. Mr. Polehna suggested that it might be interesting to hear from the Convention and Visitors Bureau regarding that subject. Mr. Polehna noted there is now a vacancy on the Commission since he is no longer a voting member. Mr. Christensen stated he had received calls from the Pioneer Press regarding the dog park and asked whether staff had been contacted and responded, as he did not want to be a spokesperson for the City. Mr. Moore and Mr. Polehna said they both had returned calls. Mr. Polerina said he had expressed that the City has upcorriing budget difficulties to deal with which will impact any future decision regarding a dog park. There was discussion as to what expectations the Commission might have given the dog park promoters. Mr. Moore stated the promoters were told there is no money for such a facility and no site; Mr. Moore said he would e-mail members copies of the minutes he sent to the Pioneer Press in response to questions about the dog park. It was noted the next meeting will be March 22. Mr. McGarry, seconded by Mr. Brandt, moved to adjourn at 8:06 p.m. Motion passed unanimously. Respectfully submitted, Sharon Baker Recording Secretary ~/~~ ter r 1 T' .l h;~B : R? H° L A C E 0 t M I N N F ti 0 t A Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent'`~/~I Date: March 18, 2010 Re: Action Items Eagle Scout Protect Dan Madden is working on an Eagle Scout project and has approached the City of Stillwater with a proposal to plant some trees in one of the parks. With the potential for the Emerald Ash Borer infestation it would be a good idea to get a start on reforestation in some areas. The city is currently working on a management plan for city owned property. Northland Park has 36 Ash trees and is one of the higher populated parks. Dan is proposing to plant 10 new trees and staff would work with him on location. As part of his merit badge program he will be attending the meeting to answer any questions the Commission members may have. Blue Grass Music Concert Dale Gruber with The Minnesota Bluegrass and Old Time Music Association made application to hold a family event featuring bluegrass music on Saturday, June 26th, 2010 in Pioneer Park. No special services are requested except for the use of the bandshell. "fhe hours of the event are from noon to 6 pm. Ballet Jubilate Dance Performance Ballet Jubilate has made application for their annual ballet recital event to be held on Friday, August 20th, 2010 with dress rehearsal on "fhursday, August 19th, 2010 at Pioneer Park. Northland Park Dugout Rick Hill from the VAA has approached the city about the possibility of improving the dugout area at Iorthland Park. The VAA will be using the field this summer for baseball games with older kids. "fhe VAA board has approved the purchase of materials to improve the dugouts and the city would install the fencing with current staff or contract for those services. Staff recommends the commission approve the VAA proposal and work with the city to install the improvements. Recommendation Review and approve action items. ~ ,- !~--* 100 YEARS OF SCOUTING -~~'~ ® L'e~iratu2y t~ce G/~irei~cre * Co~:iz,"~ t~ieJoacr~ey Message from the Chief Scout Executive In attaining the rank of Life Scout, you have had the opportunity to learn and master many skills. You've hiked and camped in good and not-so-good weather. You've learned to take care of yourself and others in the out-of-doors, as well as in your home community. Before you now is the opportunity to master yet another set of skills. These skills are encompassed in the requirements for the rank of Eagle Scout. One of these requirements is your demonstration of leadership skills. You do so by planning and carrying out an Eagle Scout leadership service project. This Eagle Scout Leadership Service Project Workbook will help you meet this requirement. You will use this workbook to plan, receive the necessary approvals, carry out, and then report on the completion of your project. After completing your project and all the other requirements for the rank of Eagle Scout, complete the following steps: 1. Review the enclosed Eagle Scout Rank Application. Note that you will need to list references of people who will speak on your behalf. You will also need to prepare a statement about yourself. 2. Fill out an Eagle Scout Rank Application. Ask your unit leader and/or unit advancement committee person to assist you. 3. Secure the signatures of your unit leader and unit committee chairman. Their signatures indicate approval and recommendation by your unit. 4. Submit your Eagle Scout Rank Application and the statement about yourself with your Leadership Service Project Workbook to your local council service center. The contents of your application will be certified and the references you have listed will be contacted. After certification and reference verification, you will be contacted by the Eagle Scout board of review chairman, who will set your board of review date. Eagle Scouts are recognized as a group of men who are outstanding in all that Scouting represents. I encourage you to become a member of this elite group. Sincerely, Robert J. Mazzuca Chief Scout Executive ~~ BOY SCOUTS OF AMERICA 1325 West Walnut Hill Lane P.O. Box 152079, Irving, Texas 75015-2079 2 ®®~ Q. 972-580-2000 Congratulations, Life Scout. Eagle Scout Leadership Service Project Workbook E-mail (optional) Matt Hudachek Unit leader's name _. 756 Nightingale Blvd., Stillwater, NIN 55082 .._ __.__.... ... _ _ .._ .w_.._.... Address 651-351-0673 Telephone No. Your Eagle Scout Leadership Service Project How to Start ~° . ~~ , o You have earned the Life Scout rank and are ready to begin your Eagle Scout leadership service project. This workbook will help you plan and record your progress and complete and submit a final report. The Requirement As stated in The Boy Scout Handbook: While a Life Scout, plan, develop, and give leadership to others in a service project helpful to your religious institution, school, or your community. (The project should benefit an organization other than the BSA.) The project plan must be approved by the organization benefiting from the effort, your unit leader (Scoutmaster, Varsity Scout Coach, Venturing crew Advisor), unit committee, and by the council or district advancement committee before you start. You must use this Eagle Scout Leadership Service Project Workbook (No. 512-927 or its online equivalent on the National Eagle Scout Association's Web site, http://www.NESA.org) in meeting this requirement. Originality Does the leadership service project for Eagle have to be original, perhaps something you dream up that has never been done before? The answer: No, but it certainly could be. You may pick a project that has been done before, but you must accept responsibility for planning, directing, and following through to its successful completion. "':Limitations ^ Routine labor (a job or service normally rendered) should not be considered. ^ Projects involving council property or other BSA activities are not acceptable. ^ Projects may not be performed for businesses or an individual. ^ Projects may not be of a commercial nature. ^ Projects may not be afund-raiser. Fund-raising is permitted only for securing materials needed to carry out the project. ^ Donors to projects must be made aware of what entity is benefiting from the project, and that it clearly is not the Boy Scouts of America. ^ Any funds raised for a project and not used for the purchase of project materials must be returned to the donors. ^ No minimum number of hours is required. ^ The project is an individual matter; therefore, two Eagle Scout candidates may not receive credit for working on the same project. Size. How big a project is required? There are no specific requirements, as long as the project is helpful to a religious institution, school, or community. The amount of time spent by you in planning your project and the actual working time spent in carrying out the project should be as much as is necessary for you to demonstrate your leadership of others. Examples' A look at some projects other Scouts have done for their Eagle Scout Award illustrates that your project can be to construct something or can be to render a service. Scouts have ^ Made trays to fasten to wheelchairs for veterans with disabilities at a Veterans Administration hospital. ^ Collected used books and distributed them to people in the community who wanted and needed, but could not afford, books. ^ Built a sturdy footbridge across a brook to make a safe shortcut for children between their homes and school. ^ Collected and repaired used toys and gave them to a home for children with disabilities. ^ Organized and operated a bicycle safety campaign. This involved a written safety test, equipment safety check, and a skills contest in a bike rodeo. ^ Surveyed the remains of an old Spanish mission and prepared an accurate map relating it to the present church. ^ Built a "tot lot" in a big city neighborhood and set up a schedule for Boy Scouts to help run it. ^ Set up a community study center for children who needed a place to do schoolwork. ^ Trained fellow students as audiovisual aides for their school. Arranged for more than 200 hours of audiovisual work. ^ Prepared plans for a footbridge on a trail in a national forest. Worked with rangers to learn the skills necessary to build the structure, gathered materials and tools, and then directed a Scout work group to do the construction. Approvals Before You Start The project plan must be reviewed and approved by the beneficiary of the project, your unit leader, the unit committee, and the council or district advancement committee before the project is started. The following questions must be answered before giving this approval: ^ What is the project you are planning? ^ Who will benefit from the project? ^ How will they benefit? ^ What representative of the project's beneficiary will be contacted for guidance in planning the project? ^ What are the project planning details? Remember, the project must be approved before you begin, so make sure all signatures have been secured before you start the project. You must be a Life Scout before you begin an Eagle Scout leadership service project. After Completion Although your project was preapproved by the project's beneficiary, your unit leader, the unit committee, and the council or district advancement committee before it was begun, the Eagle Scout board of review must approve the manner in which it was carried out. The following must be answered: ^ In what ways did you demonstrate leadership of others? ^ Give examples of how you directed the project rather than doing the work yourself. ^ In what way did the religious institution, school, or community group benefit from the project? ^ Did the project follow the plan? ^ If changes to the plan were made, explain why the changes were necessary. Filling Out the Form As you plan and carry out your leadership service project, use this workbook to record your plans and progress. Remember that others will be reading these pages. You should print, type, or write legibly using black or blue ink. Complete the form on a computer if you have access to an electronic version. You may add as many pages as needed to thoroughly complete the workbook. National Eagle Scout Association The National Eagle Scout Association was created in 1972 with the express purpose of bringing together Eagle Scouts of all ages so that they may be of greater service to themselves, their local councils, and their communities, thereby conserving and developing the human resources potential represented by those who hold Scouting's highest rank. When you receive your Eagle badge, you will be eligible for membership in this elite association. You should give it serious consideration. Applications are available from your local council service center. PROJECT DESCRIPTION ~, Project name Planting new trees Describe the project you plan to do. The state of Minnesota has encountered an exotic insect known as 'the Emerald Ash Borer which feeds on young and stressed ash trees. The city of Stillwater is planning on replacing numerous ash trees in the city parks with non-ash trees. My plan for my Eagle scout project is to lead a group of fellow scouts and friends to plant non ash trees at Northland park located in the city of Stillwater. I received a list of specific trees to select from including Magnolia, Ironwood, Sugar Maple, and Red Oak, etc. The planting date is to be determined but will be sometime in May. I plan on planting 10 trees. I contacted Tim Moore, Assistant Public Works Superintendent about the funding of the trees and he responded that I would have to raise funds to purchase the trees. The estimated cost for each tree is about $80 to $90. The estimated cost for the project will be about $1000. For funding I expect to ask Abrahamsons Nursery, the Knights of Columbus and the St. Michaels Men's Club for donations as well as Menards, Lowes, and Home Depot for donations or discount on materials. What group will benefit from the project? City of Stillwater __ ..~.~..._.___..~...~..~~..~.._.~.~..~.__.~._ _ ........ ... ... ...m. ___ ~...~_.......... Name of religious institution, school, or community 2355 Oak Glen Drive Stillwater Street address City (651)-430-8800 Telephone No. M N 55082 State Zip code My project will be of benefit to the group because: The City of Stillwater will benefit from this Project because of the heavy use of the local parks here in Stillwater. An exotic insect known as the Emerald Ash Borer is expected to attack stressed or young ash trees and has put a huge threat on an important element of the forests of Minnesota. My project will add a number of trees to Northland Park in Stillwater to pre-replace some of the ash trees expected to be killed by the Emerald Ash Borers. This concept was discussed with my unit leader on ,22$/10 Date The project concept was discussed with the following representative of the group that will benefit from the project. Tim Moore 2/26/10 ._._. _._..__ _.. Represen . ,..... ~ _ .. __... ._ ,_ ~_ ,.._...... tative's name Date of meeting Assistant Public Works Superintendent (651)-275-4100 Representative's title Phone No. 6 PROJECT DETAILS Plan your work by describing the present condition, the method, materials to be used, project helpers, a time schedule for carrying out the project, the estimated cost of the project, and how the needed funds will be obtained. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. If appropriate, include photographs of the area before you begin your project. Providing before- and-after photographs of your project area can give a clear example of your effort. • LOCATE LOGICALLY -Trees need room to develop root systems underground and branches above ground. Don't plant trees that will grow too large in small areas. Also avoid planting under power or telephone lines or too close to buildings. • Site suitability will determine which, if any trees to plant. The designated site may be in the lawn, near a patio, along a street or sidewalk, in a garden, in sun or in a shaded spot. Soils may be clay, sandy, saline, compacted, wet or dry, gravelly or even full of old building rubble. Whatever the situation, you will need to determine if the site is suitable for growing a healthy tree. • DIG DILIGENTLY BUT CAUTIOUSLY -Before digging, contact your utility company to mark the location of any underground lines. You could be liable for damage done to such lines. • To prepare the site, mark a circle or square at least 3 times the diameter of the tree's root ball. Excavate the area with a pick and spade. In clay soil, dig to a depth 2-4 inches shallower than the height of the root ball. In sandy soil, dig to a depth equal to the root ball. Leave the bottom of the hole firm and undisturbed. • To the excavated soil, add 25 percent, by volume, of a coarse organic amendment, such as sphagnum peat, compost or aged manure. Mix it well with the excavated soil; this becomes your backfill. • PLANT PROPERLY -Try to plant trees when the weather is cool, cloudy and humid, but not windy. If you can't plant right away, keep the tree in a cool, shady, protected spot and keep the roots moist. It helps to soak bare root trees and shrubs in a bucket of water overnight before planting. • Remove any plastic or metal containers from the root ball. Place the tree upright in the center of the planting hole. If the tree is in a fiber pot, tear off the sides. If the roots of a containerized tree are pot bound, "tease out" some of the roots and shallowly slit the root ball's sides with your finger or a knife. • For balled and bur lapped trees, cut any rope tied around the trunk and pull the burlap away. Cut any reinforcement wire, removing as much as possible, but be sure the root ball stays intact. • Shovel backfill into the hole; continue until roots are covered and most of the backfill is used. Don't tamp the soil with your feet. • MULCH MEANINGFULLY - A forest tree provides its own mulch with several inches of leaves on the ground. We can imitate this by mulching the planting area with 3 to 4 inches of wood chips, chunk bark, straw, pine needles or shredded leaves. Doesn't use plastic beneath the mulch; water or air can't penetrate it? Fabric-type weed-barriers are preferable. • One thing you won't see in the forest is manicured lawns around a tree. Research shows that newly planted trees are at a disadvantage when they must compete with grass for water, air and nutrients. Keep grass from the planting area for at least one year. If you mulch around trees, instead of planting grass, you also prevent possible trunk damage by lawn mowers or string trimmers. s "BEFORE" PHOTOGRAPHS Approval Signatures for Project Plan Project plans were reviewed and approved by ._. _ _~. _.._._.. __ ____ w_ ____ . __.....~ .~.~ _.... ___~_.... Feligious institution, school, or community representative Date Scoutmaster/Coach/Advisor Date Unit committee member Date Council or district advancement committee member Date IMPORTANT NOTE: YDll md}~ proceed Wlth }~Ollr leadership S2rV1Ce project Only When }~Oll have f Completed all the above mentioned planning details I ! Shared the project plans with the appropriate persons I I Obtained approval from the appropriate persons 9 CARRYING OUT THE PROJECT Record the progress of your project. Keep a record of how much time you spend planning and car- rying out the project. List who besides yourself worked on the project, the days they worked, the number of hours they worked each day, and the total length of time others assisted on the project. If appropriate, list the type and cost of any materials required to complete the project. If your original project plan changes at any time, be sure to document what the change was and the reason for the change. Hours I Spent Working on the Project The length of time spent should be as adequate as is necessary for you to demonstrate your leadership of two or more individuals in planning and carrying out your project. Hours I spent: Planning the project __~~...~~... __. W~ _.__~._,. Carrying out the project _.~~.~.._.~.....~ ................................... Total hours I spent working on the project:..~.._.._.__...~„~.,,~,,..,.__..,,_ Hours Spent by Scouts, Venturers, or Other Individuals Working on the Project Name Date Total number of hours others worked on the project:........ No, of Hours For a grand total, add the total number of hours you spent on the project to the total number of hours others worked on the project: , „~,,..,,,,. ~~,,,, ,,,...,_. 10 Materials Required to Complete the Project Type of Material Cost of Material Wood Mulch-NO Float Cypress Mulch 2.75 per bag Shovels Spring Rakes Steel-Rakes Gloves Wheel Barrows 5-Gallon Buckets (watering trees) Trees (about 40) Donations Received Name Amount 11 Changes List any changes made to the original project plan and explain why those changes were made. 12 "AFTER" PHOTOGRAPHS Including photographs of your completed project (along with the "before" photographs on page 9) helps present a clearer overall understanding of your effort. Approvals for Completed Project Start date of project _..,....~...~~.~..~..__ ~___w~...... Completion date of project, including paperwork and final signature ... The project was started and has been completed since I received the Life Scout rank, and is respectfully submitted for consideration. Applicant`s signature Date This project was planned, developed, and carried out by the candidate. Signature of Scoutmaster/Coach/Advisor ~~ , _ t,_„ _ ,,,~~~~~, ,~ e_.__. _ ~....,,,, . _ ........._. ____. Date Signature of the representative of religious institution school or community Date 'the 12 Steps from Life to Eagle The following 12 steps have been outlined to ensure.a smooth procedure for the Scout, the unit leadership, dte local'council, atu9 the volunteers who are to conduct the board of review: Eagle candidates should share these steps with their unit leader so that they can fully understand the procedures that must be followed. 1. In order to advance to the rank of Eagle, while a Life Scout, a candi- date must complete all the requirements of active tenure; Scout spirit; any remaining merit badges; positions of responsibility; planning, developing, and providing leadership to others in a service project; and the Scoutmaster conference. 2. Using the Eagle Scout Leadership. Service Project Workbook, the candi- date must select his Eagle setvice project and have the project concept approved by his trait leader, his unit committee, and the benefactor of the project, and reviewed and approved by the council or district advancement committee. This torkbook must be used in meeting this requirement. 3. It is imperative that alt requirements for the Eagle Scout rank except the board of review be completed prior to the candidate's 18th birthday. When all. requirements except the board of review for the rank of Eagle, including the leadership service project and Scoutmaster conference, have been completed, the enclosed Eagle Scout Rank Application must be completed and sent to the counciC sen~ice center promptly: (Youth members with disabilities should meet with their unit leader regarding time extensions.) 4. The application sliould be signed by the unit leader at the,p~oper place. The trait committee reviews and approves the record of the Eagle candidate before the application is submitted to [he local council. if a unit leader or utut committee fails to sign or otherwise approve an application, the Eagle candidate may still be granted a board of redieGV. The failure of a unit leader or unit committee to sign an application may be considered by'the board of review in determining the qualification of the Eagle candidate. 5. The Eagle Scout Leadership Service Project Workbook, properly filled out, must be submitted with the application. 6. When the completed application is received at the council service center, its contents will be verified and the references contacted. The Scout shall have listed six references [five if no employer, and parent if uo organized religious association). The cotmcil advancement committee or its designee contacts the references on the Eagle Scout Rank Application by letter, form, or telephone checklist. (The council determines the method or methods to be used.) The candidate should have contacted those individ- uals listed as references before including their names on fhe application: If desired by the council, the candidate may be asked to deliver ablank reference form and envelopes to the listed references. The candidates should not be im~oh~ed personally in transmitting any correspondence between persons listed as refetences and the council service centerbr advancement committee. If the initial reference letter or form is not returned to the council in a timely manner, the council advancement committee must make direct contact with the reference(s) listed on the Eagle Scout Rank Application oti its oivn, by follow-up letter, phone con- tact, or other methods as it chooses. The candidate shall not be required to make afollow-up contact with the reference or sitimit other reference names. A Scout cannot have a board of review denied or postponed because the council office or council advancement committee does not receive the reference letter fontts he delivered. 7. After the contents of an applicatiba have been verified and appropri- ately signed, the application, Eagle Scout Leadership Service Project Workbook, and references will be returned From the council service center to the chairman of the Eagle board of review so that a board of review may be scheduled. Under no circumstances should a board of review be scheduled until the application is returned to the chairman of the Eagle board of review. Reference checks that are forwarded with the application are confidential, and their contents are not to be disclosed to any person 4vho is not a member of the board of review. t~~'. BOY SCOUTS OF AMERICA 1325 West Walnut Hill Lane P.O. Box 152079 Irving, TX 75015-2079 http://www. scouti ng.o rg 8. The board of review for an Eagle candidate is composed of at least three but not more than six members. One member serves as chairman. Unit leaders, assistant unit leaders; relatives, or guardians may hot serve as members of a Scout's board of review. The board of review:.members should convene at least 30 minutes before the candidate appears in order to review the application, reference checks, and leadership service project report. At least one district or council advancement representative must be a member of the Eagle board of review if.the board of review is conducted on a trait level. A council or district may designate more- than one person to serve as a member of Eagle boards of review when requested to do so by the unit It is not required that these persons'be members of the advancement cpmtnittee; however, they must have an understandingbf the importance of the Eagle board of ie~Rew. 9. The candidate's unit leader introduces him to the members of tire board of review. The unit leader may remain in the room, but does not participate in the boazd of review. The unit leader may be called on to clarify a point id question. In no case should a relative or guardian of the candidate attend the renew, even as a unit leader, There is no set of questions that an Eagle candidate should be asked. However, the board should be assured of the candidate's participation in the program. This'is the highest award that a Scout may achieve and, consequently, a thorough discussion of his successes and experiences in Scouting should be,considered. After the review, the candidate and his unit leader leave the room while the board members discuss the acceptability of the candidate as an Eagle Scout. The decision must be unanimous. [f the candidate meets the requirements, he is asked to re[um and is informed that he will receive the board's recornmendathon for the Eagle Scout rank. if the candidate does not meet the requirements, he is asked to return and told the: reasdns for his failure to qualify. A discussion should be held with him as to how he may meet the requirements yvithin a given period. Should the applicant disagree with the decision, the appeal procedures sftotild be explained to him. Afollow-up letter must be sent to the Scout confirming [he agreements reached on the action(s) necessary for the advancement. If the Scout chooses to appeal, the board should provide the name and address of the person he is to contact (See "Appealing a Decision" in Advaneernent Cornmittee Policies anti Procedures, No. 33088.).' 10, Immedia[ehy after the board of review and after the application has been appropriately signed, the application; the service project report; references, and a properly completed Advancement Report are returned to the council service center. 11. When the application arrives at the council service center, the Scout executive signs it to certify that the properprocedure has beenfol- lowed and that the board of review has recommended the:candidate for the Eagle Scout rank. This workbook and references are retained by the council. The workbook maybe returned to the Scout after council approval. Only the Eagle Scout Rank Application is forwarded to the national Eagle Scout Service, 12. The Eagle Scout Service screens the application to ascertain information such as proper signature, positions of responsibility, tenure between ranks, and age of the candidate. Any item not meeting national standards will cause the application to he returned for more information. If the applica- tion is in order, the Scout is then certlfied as an Eagle Scout by the Eagle Scout Service on behalf of the National Council. Notice of approval is given by sending the Eagle Scout. certificate to the local council. The date used on the certificate will be the date of the board of redrew. The Eagle Award must not be sold or given to any unit until after the certificate is received by the council service center. The Eagle Scout court of honor should not be scheduled until the local council receives the Eagle Scout rank credentials. After earning the Eagle Scout Award, a Scout may work to earn Eagle Palms. An Eagle Palm or Palms mast be eamed before the Scout's 18th birthday. Palms must be earned one at a time, in the order of Bronze, Gold, and then Silver. Each Palm level can only be earned after athree-month tenure since earning the last Palm and by satisfactory completion of all of tite other requirements for the next Palm. II~VIIYII,IIII~IIIIIII, 512-927 2009 Printing ~1~~ 1 ~W_~_~~r 216 North 4`h Street 4,,, ~ Stillwater, MN 55082 telephone: 651-430-8800 Fax: 651-430-8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL ~5 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: ~ `~ ~ ~ ~ ~® APPLICANT INFORMA~TI^O_N/ (Please Print on App~ic/~ation) Organization: ~fl, J rT l.~ ~ ~ . ~~ ~ u ~~ Type of Organization: Non-Profit ll~~ /n1 //~~ _~For-Profit Contact Person: d/ ~-t'f! ~ ~~ C~/~uB~Email Address: `C/Ya(\ b /~ Address: I~e~ /~ T"/4R~-/~i DC~ /1 D.~C~7/~ ` City S't ~ ~ (•~ A"`~ i/Q State m/ ~ Zip. J` ~~ ~ ~- ~ J q CeCt- (~i~- S'GT'-S°Z~7 Daytime PhoneU~~~ ~P S j' ~~~ "` j 1 i ~ Alternate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: ~o - ~ ~P "' / (~ Hours of Event: f ~,~~?~ ~~i ~ ~ • ~~~ ~~" (Special Events conducted after 10:00 p.m. require Council approval of a p variance to the noise ordinance) Type of Event: ll Lug ~~c /~SS ~ ~.S' /I`C- G'L•~~ G~~ '~ Description of Event: FA ~h - ~ ~ V e~-1~ Proposed Location of Event (be specific): I" r©~~~'G/Q / ~"~/C~- ~,l!A'!/~~~//~/~ If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) Estimated number of people to attend: ~ ~ _ ~~ The following information is required for consideration (Check next to items pertaining to your event. If not applicable -please put "NIA" in the space) ty ~ Selling Alcohol -Temporary Liquor Licenses are ONLY available to non-profit organizations - $25.00 per day N~ Permit to Consume - onsumpti n only ofbee~rr wine, wine coolers, ar}d har liquor ,o public prope (parks) - $35.00 fee /~p ~- a I~OG(~~Cr (~Gf/L/~ ~ifi`Gu~tn-~~~-Gl2l.~ ,~~1~ Site Map (Required for all events) -attach to application uS -~N T i0N'~e-~ ~ a~! ~:S / S Parking Impact (Required for all events) -Describe in detail: ~~~ Ca rLS (Continued on Back) v n / ~ Special Signage -Describe: -Sir"o~~a/(,.5~ :S> C//US Approval Letter from Property Owner if on Private Property (attach to application) .~ Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures N ~ Cooking Operations Propane_ i%hoN'~ G Location S ~ ~ ~~ Exiting Points. nu,v Deep Fat Frying Other ~~ Open Flame or Burning Operations Describe: Water Activities (River/Lakes) River/Lake Name: N~ EMS Needs EMT Standby Ambulance Standby Fire Department Standby ~~ Fireworks /~ ~ P~~ Street Closure What Streets: ,j ~~R e~~~S Anacr~D ~~ie./~ r ~~~~~ r ry~~'N ~~ `~ r Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651-351-4900} to arrange for an officer. Reviewed By: (Any concerns/comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief ,/ Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: Size 13~ K I ~- FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00/day) Event Fee ($500.00} Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. O1 /O8 /~ Restrooms (Portable) -Applicant to pay for rest(r~ooms -Contact Public Works to arrange - 651-275-4100 Live Entertainment -Describe type of Music: D ~-~~~-a~ ~'-~~ A Promotion/Advertisement of Event -Describe Level of Promotion/Advertisement ~~ ~~/L-, ~~tc~ ~ 0 ~ wa ter- w, >~7~~ ~ ~ 2I6 North 4th St`reet` ,, ." , , ~ Sf`illwater, MN 55082 telephone: 65I-430-8800 Fax: 65I-430-8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THt< APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL g5 DAYS PRIOR TO THE PROPOSED EVENT I,,N~~CrrOMPLETE APPLICA770NS WILL alQl' BE PROCESSED Submittal Date: t'c~/ ~ aio~ ~, ~ ~ ~ APPLICANT INFORMATION (Please Print on Application) Organization: ~O~k~' ~(,k~l I~ Type Of Organization: ~,_Non-Profit (( ~°~ ~~ (~~ For-Profit Contact Person: c~ ( ~ran,k~-- Email Address: Yl TY7~( /1 ~~~ @ GCY~t,f f ~ ~91'Yl Address: 1 ~ g <~ C~/l Oi7~ ~-~~ City ~ l 1:tl~rk~-PJr' State~._-__.Zip ~ - (~ 8 Daytime Phone ~(/~ ~ ~~J~ ~~~~ Alternate Phone Number (r~/ ;3Q ~ ~ 7~~ EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Dates of Event: Q~f~ta' I~~ ~ Hours of Event: ~_ _ (Special Events conducted after 10:00 p.m. require Council approval of a .~~ I ~va~ian~r the~~inan ) Type of Event: (AAII,Q.~J- -17i1~ ~'" 6Y~ f "_ ,. De c~iption of ve 1~~~ C~~ ~ ~ (ilro l X ~~v~" Vii l~~ aZ/ -~~Y Wl 1 I~ ~m~~ ~~ of Event (be, specific): , . ~7lYY~~L1,P~ ~ ~r'bl,~ ~ l n If Lowell ark is used: North Lowell P rk South Lowell Park (check which one or both) Estimated number of people to attend: ~ ~ ~ 010'0 Tine following information is required for consideration (Check next to items pertaining to your event. If not applicable -please put "N!A" in the space) Sailing Alcohol -Temporary Liquor Licenses are NLY available to non-profit organizations - $25.00 per day Permit to Consume -Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee Site Map (Required for all events) -attach to application / Parking Impact (Required for all events) -Describe in detail: ~M hi ~~ ~i~Q,f~~t 1r19~ 1 fY~,~ni ('~~, ~~ (Continued on Back) ,,,,,,~„r Special 5lgnage -Describe: ,,,,___,_ Approval Letter from Property Owner ff on Private Property (attach to application) Vendors will be present at the event (SEE ATTACHED) II,,~~ },, ,,..II ,, ^^''~ Tents or Membrane Structunas Size , ~ ~0 Location~,V [.~,~~N~Exiting Points Cooking Operations Propane~,_,,,,,, Deep Fat Frying Other Open Flame or Burning Operations Describe: Water Activities (River/Lakes) RiverlLake Name: EMS Needs ,EMT Standby Ambulance Standby Fire Department Standby Fireworks Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public properly and attendance Is over 7S people or at the discn3tfon of the Police Chief) Contact Stillwater Police Department (651-351-4900} to arrange for an officer. Restrooms (Portable) -Applicant to pay for restrooms -Contact Public Works to arrange - 651-275-4100 Live Entertainment -Describe type of ~PromotloNAdvertisement of Event -Describe Level of PromotioNAdvertisement ~(~10Y~ YYl D~ S~ ~y~~~--fie, a ~~ ~ d.~l C~~ ~ ~n ~S Applicant Si ature Re fewed 13y: (Any concemslcomments will be attached to application) City Administrator FEES (if applicable) _ City Clerk Community Development Director d Fire Chief _J Police Chief Public Works Director Permit to Consume ($35.00} Temporary Liquor License ($25.00/day} Event Fee ($500.00) Event Deposit ($250.00} Other Fees: _ Public Works Superintendent ~, Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01!08 Northland Park bench area along right field foul line